Memo Resolution Retention Schedule AmendmentAgenda No. 6
CITY COUNCIL MEMORANDUM /RESOLUTION
City Council Meeting: December 16, 2008
Department: Administration
Subject: Discussion regarding Composition of
Minutes - Retention Schedule Amendment
— Consideration and /or action approving an
amendment to the City of Schertz Retention
schedule filed on March 11, 2008
BACKGROUND
At the December 9, 2008 Regular City Council Meeting Councilmember Tony Wilenchik
requested that an agenda item be placed on the December 16, 2008 for discussion. It was the
consensus of Council to do so.
After this item was brought up at the Council meeting, City Secretary discussed at the next staff
meeting the following as a resolve:
• That all agenda items being presented to Council, should have proper back up provided in
advance, which is placed on the city website for citizens to view.
• That the DVDs, audio tapes and any other form of recorded meetings be amended to
permanent status after approval of written minutes.
FISCAL IMPACT
None
RECOMMENDATION
City Secretary recommends the retention of DVDs, audio tapes and any other form of recorded
meetings be amended to become permanent after approval of written minutes.
• City Secretary recommends Council approve a change to the City of Schertz Retention
schedule filed on March 11, 2008 making the DVDs, audio tapes and any other form of
recorded meetings be amended to permanent status.
• It is also recommended that the City revise the current Texas State Library Schedule and
file appropriate amendments with the Texas State Library and Local Records
Management Division.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ:
City Council Memorandum
Page 2
That the above stated recommendations are hereby approved and authorized.
PASSED AND APPROVED at a regular meeting of the City Council of the City of Schertz,
Texas this 16th day of December, 2008, at which meeting a quorum was present, held in
accordance with the provisions of V.T.C.A., Government Code, §551.001 et seq.
ZVED
Mayor or Presiding Officer
ATTEST:
Brenda Dennis, City Secretary
ATTACHMENT
Proposed Changed Schedule
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