Memo Resolution Bid 08-PW-41-02 Parks Roads ConstructionAgenda No. 2
CITY COUNCIL MEMORANDUM /RESOLUTION
City Council Meeting: November 25, 2008
Department: Engineering
Subject: Bid # 08- PW -41 -02 - Park Roads Construction —
Recommend to reject all bids and rebid
BACKGROUND
As part of the development of the City Complex and Recreation facilities, a road network was
contemplated with an entrance at Schertz Parkway adjacent to the new Welcome Center and
continuing to the ball fields. This Project is collectively known as the Parks Roads Project.
This project was bid on October 23, 2008 as a base bid with four additive alternates. Seven
contractors submitted bids. A tabulation of the bids is attached. The apparent low bidder on the
base bid is JR Sitework with a bid of $695,147.65.
As bid, the total project consists of construction of 3,150 lineal feet of new streets, 22,750 square
yards of parking lot pavement, sidewalks grading topsoil and associated amenities.
FISCAL IMPACT
Budgeted
Low Base Bid
Deficit
RECOMMENDATION
$500,000.00
$695,147.65
$195,147.65
The base bid total for the low bidder exceeds the budgeted amount by $195,147.65. In an effort
to preserve this project, the City Engineer and the Consultant, Don McCrary and Associates,
have reviewed the bids and have evaluated the total project for restructuring the phasing of the
construction. It has been determined from this evaluation that the project phasing can be
restructured such that the possibility of a re -bid will bring the project in within budget.
The City Engineer, therefore, recommends that all bids be rejected and the project be re -bid after
modification to the scope of work as determined above.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ:
That the above stated staff recommendations are hereby approved and authorized.
PASSED AND APPROVED at a regular meeting of the City Council of the City of Schertz,
Texas this 25th day of November, 2008, at which meeting a quorum was present, held in
accordance with the provisions of V.T.C.A., Government Code, §551.001 et seq.
City Council Memorandum
Page 2
APPROVED-
Hal Baldwin, Mayor
ATTEST:
Brenda Dennis, City Secretary