Memo Resolution Bid Award - centruries Industries for a Showmaster 3000Agenda No. 2
CITY COUNCIL MEMORANDUM /RESOLUTION
City Council Meeting: July 22, 2008
Department: Economic Development
Subject: Bid Award- Consideration and /or action awarding
a bid to Centuries Industries for a Showmaster 3000
Series portable stage
BACKGROUND
The City of Schertz Economic Development Corporation (EDC) is recommending the
City of Schertz City Council approve the purchase of a Centuries Industries "Showmaster 3000
Series" Portable Stage. The Showmaster Stage unit will be utilized for groundbreaking
ceremonies, special events, community events, private rentals, talent shows and community fairs
within our local region.
The City of Schertz Purchasing Department received quotes from three vendors who have
similar products. The basic package quote from Centuries Industries was the lowest at $68,767.
Other basic package quotes were $81,750 from Marshall- Austin Portable Stages and $119,049
from Wenger Showmobile and portable stages.
FISCAL IMPACT
Funds are available in the Economic Development Corporation Reserve Fund for the purchase of
the Showmaster unit. This fund presently has a balance of $1,860,540. The recommended
budget of the Showmaster stage unit is $83,375 with the following upgrades:
• Basic Package $68,762
• One set (8 ea) of all- weather 4' x 8' stage extensions: $ 6,800
• Professional Light Package $ 3,339
• Professional Sound Package: $ 4,474
Total Recommended Purchase Price: $839375
The EDC requests the transfer of $83,375 from EDC Reserves (account number 000 - 499000) to
Equipment Over $5,000 (account number 966 - 581800). The Showmaster Unit will be available
for rent to outside parties. This rental revenue will remain in the EDC fund until the Showmaster
has recouped all of its cost in revenue. In addition, the EDC will solicit local sponsorships from
commercial vendors to advertise on the Showmaster stage unit. Any and all sponsorship revenue
will be accounted for against the front end costs for early payoff. After the Showmaster Unit is
paid for, it and all subsequent revenue will become City of Schertz property. All revenue then
will be directed to the City of Schertz General Fund. The City of Schertz will receive free rent
and usage for the Showmaster Unit for housing, maintaining and insuring the unit during payoff.
CEty Council Memorandum
Page 2
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ:
That the above stated City of Schertz Economic Development Corporation recommends
awarding the bid to Centuries Industries in the amount of $83,375 and make the appropriate
budget transfers.
PASSED AND APPROVED at a regular meeting of the City Council of the City of Schertz,
Texas this 22nd day of July, 2008, at which meeting a quorum was present, held in accordance
with the provisions of V.T.C.A., Government Code, §551.001 et seq.
APPROVED '
Hal Baldwin, Mayor
ATTEST:
Brenda Dennis, City Secretary