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Memo Resolution Savannah Drive and Lone Oak Subdivision Street ReconstructionAgenda No. 4 CITY COUNCIL MEMORANDUM/RESOLUTION City Council Meeting: March 11, 2008 Department: Subject: BACKGROUND Public Works Savannah Drive and Lone Oak Subdivision Street Reconstruction Savannah Drive and Lone Oak Subdivision Street Improvement Project are a part of the $20 million dollar 2006 Street Bonds. The streets in these areas are experiencing wear and deterioration due to their age and sub -grade failures. FISCAL IMPACT Continuation of 2006 Street Bonds Project $20,000,000 RECOMMENDATION Public Works concurs with Don McCrary and Associates to recommend Council award a bid to the Wagner Material and Construction company with the a base bid of $807,359.30 and an and an alternate bid #2 of $10,000.00 for thermoplastic striping and raised pavement markings, and an alternate bid #3 of $59,257.20 for sidewalk and curb repairs in the Lone Oak Subdivision for a total amount of $876,616.50. Only one bid was received on this project, however the total bid prices for the project came in at approximately 6% lower than the engineer's projected cost estimate. Wagner Material and Construction well- recognized contractor in the area who has completed other projects in the City of Schertz and is currently working on the Woodland Oaks and Dimrock Street Reconstruction Project. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ: That the above stated Public Works recommendations are hereby approved and authorized. PASSED AND APPROVED at a regular meeting of the City Council of the City of Schertz, Texas this 11th day of March, 2008, at which meeting a quorum was present, held in accordance with the provisions of V.T.C.A., Government Code, §551.001 et seq. APPROVED Hal Baldwin, Mayor City Council Memorandum Page 2 ATTEST. renda Dennis, City Secretary DMC Don McCrary _& Associates, Inc_. March 5, 2008 City of Schertz 10 Commercial Place Schertz, Texas 78154 Attn: Sam Willoughby Re: Public Bids for Savannah Drive and Lone Oak Subdivision Dear Mr. Willoughby, Enciineers and Survevors On February 28, 2008 at 1 1:00 AM, we opened a sealed bid from one prospective contractor for our above referenced project. • Wagner Material and Construction, Inc. The successful low bidder was Wagner Material and Construction, coming in at Eight Hundred and Seven Thousand, Three - Hundred Fifty Nine Dollars and Thirty Cents. ($807,359.30) for the base bid, $8,000.00 for Add Alternate #I (painted striping and raised pavement markings), $10,000 for Add Alternate #2, (thermoplastic striping and raised pavement markings) and $59,257.20 for Add Alternate #3 (sidewalks and curb repairs in the Lone Oak Subdivision). Upon completing our review of the company's qualifications, investigating their references and with our past and on going experience with them, Wagner Material and Construction is well suited for the completion of the project. You are aware; we only received one bid on this project. However, the unit and total bid prices for this project came in at approximately 6 % lower than our projected cost estimate. With your approval, it is our recommendation that the council award the contract to Wagner Materials and Construction, Inc. to include the total base bid, Add Alternate #1 and Add Alternate #3. The contract amount for there services would be eight hundred seventy four thousand, six hundred sixteen dollars and fifty cents ($874,616.50). If the council does not feel comfortable with only one bidder they have the option to re -bid this project at their discretion. Please find attached a copy of the bid tabulation. If you should have any questions or require any additional information please feel free to call me at your earliest convenience. Sincere ft James R. Bra Vice -- Presi t JB /ad 323 Breesport St. San Antonio, Texas 75216 -2602 Phone (210) 349 -2651 Fax (210) 349 -2653 BID PROPOSAL TO THE CITE' OF SCIERTZ FOR THE CAPITAL IMPROVEMENTS PROJECT STREET RENOVATION OF ]LONE OAK SUBDIVISION AND SAVANNAH DRIVE THIS BID IS SUENIT'T'ED TO: The City Of Schertz 1400 Schertz Parkway Schertz, Texas 78154 1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with OWNER in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. 2. BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for forty -five days after the day of Bid opening. BIDDER will sign and submit the Agreement with the Bonds and other documents required by the .Bidding Requirements within fifteen days after the date of OWNER's Notice of Award. 3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement that: a. BIDDER has examined copies of all the Bidding Documents and of the following Addenda (receipt of all which is hereby acknowledged): Date Addendums c oaf- , 0A2F 1). BIDDER has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. c. BIDDER has given ENGINEER written notice of all conflicts, errors or discrepancies that it has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to BIDDER. d. This Bid is genuine and one made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or shain Bid; BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any advantage over any other Bidder or over OWNER. 4. The undersigned BIDDER proposes and agrees to furnish all labor, tools, equipment, material, supervision and incidental s necessary to complete the work according to the plans and attached specifications for the lmnp sum bid of each of the following: a. This Bid shall be for Lone Oak Subdivision and Savannah Drive Capital Improvements Project. 6E BID Lone Oak Subdivision Item Unit Description & Unit Price (words) 1 F, 3 4 EA Mobilization /Bonding Forty six thousand Dollars and no Cents SY Mill and Overlay with 1 1/2" Type "D" Asphalt Eleven Dollars and fifty_ Cents SY Trap Rock Chip Seal Two Dollars and eighty Cents EA Reclaim and Install 1 1/2" Type "D" A.M.A.C_ Fourteen Dollars and twenty Cents Unit Price Total Price QTY Numbers Numbers Complete 4,281 17,460 24,935 46.000.00 , 46, 000.00 11.50 $ 49, 231.50 $ 2.80 S 48.888.00 a 14.20 354 077.00 and no Cents BASE BID PRICE Lone Oak Subdivision (Numbers)$ 622, _970.50 Dollars BASE BID PRICE Lone Oak Subdivision (Words) Six hundred twenty two thousand, nine hundred seveniv Dollars and fill% Cents. Time required for completion, Days Base Bid Lone Oak Subdivision 90 (Days) EA Adjust Existing Man Holes Three Hundred Dollars 18 $ 300.00_ S 5.400.00 and no Cents 6 SY Pavement Patching Sixty seven Dollars 1,622 $ 67.00 108.674.00 and no Cents 7 SY Cement Stabilization @ 2% Rate Two Dollars 4,000 $ 2.00 S 8,000.00 and no Cents 8 TON New Crushed Rock Base Five Dollars 500 $ 5.00_ ti 2,500.00 and no Cents 9 LS Prime Coat One Hundred Dollars Complete $ 100.00_ $ 100.00 and no Cents 10 LS Tack Coat One Hundred Dollars Complete $ 100.00 4 100.00 and no Cents BASE BID PRICE Lone Oak Subdivision (Numbers)$ 622, _970.50 Dollars BASE BID PRICE Lone Oak Subdivision (Words) Six hundred twenty two thousand, nine hundred seveniv Dollars and fill% Cents. Time required for completion, Days Base Bid Lone Oak Subdivision 90 (Days) BASE 131D Savannah Drive BASE BID PRICE Savannah Drive (Words) One hundred eighty four thousand three hundred eighty eight Dollars and eighty Cents. Time required for completion, Days Base Bid Savannah Drive 45 (Days) Unit Price Total Price Item Unit Description & Unit Price (words TY Numbers Numbers 1 LS Mobilization /Bonding Fourteen Thousand Dollars Complete $ 1.4.000.00 14,000.00 and no Cents 2 SY Mill and Overlay with 1 1/2" Type "D" Asphalt Eleven Dollars 10,934 11.50 S 125 741.00 aced fiftL Cents 3 SY Trap Rock Chip Seal Two Dollars 15,276 - 2.80 $ 42,772.80 and eighty Cents 4 SY Pavement Patching Sixty-seven Dollars_ 25 $ 67.00 w 1,675.00 G�.� and no Cents 5 LS Prime Coat One hundred Dollars Complete $ 100.00 `s 100.0. 0 and no Cents 6 LS Tack Coat One hundred Dollars Complete $ 100.00 $ 100.00 and no Cents BASE BID PRICE Savannah Drive (Numbers)$184,388.80 Dollars BASE BID PRICE Savannah Drive (Words) One hundred eighty four thousand three hundred eighty eight Dollars and eighty Cents. Time required for completion, Days Base Bid Savannah Drive 45 (Days) OTAL BASE BID PRICE (NUMBERS) TOTAL BASE BID PRICE (NUMBERS) hundred fifty nine Dollars and thirty Cents Add Alternate NO.1 Lone Oak Subdivision & Savannah Drive Item Unit Description & Unit Price (words) 1 LS Striping and Raised Pavement Markers Paint Eight thousand Dollars and no Cents Add Alternate No.1 (Numbers) Add Alternate No.1 (Words) Eight thousand Dollars and no Cents _,me required for completion, (Add Alt. No. 1) 10 (Days) Add Alternate No.2 Lone Oak Subdivision & Savannah Drive Item Unit Description & Unit Price,. words) l LS Striping and Raised Pavement Markers Markers (Thermoplastic) Ten thousand Dollars and no Cents Add Alternate No.2 (Numbers) Add Alternate No.2 (Words) Ten thousand Dollars and no Cents. Time required for completion, (Add Alt. No. 2) 10 (Days) S. 807 359.30 Eight hundred seven thousand, three Unit Price Total Price QTY Numbers Numbers Complete _S 8,000.00 $ 8,000.00 $ 8,000.00 Unit Price Total Price QTY Numbers Numbers Complete $ 10.000.00 10, 000.00 $ 10,000.00 Add Alternate No.3 Lone Oak Subdivision BIDDER agrees that all work will be substantially complete with the time specified in article 3.1 of the contract agreement and complete and ready for final payment as indicated. BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete work on time. BIDDER accepts and agrees, unless stipulated in this Bid. 6. The following documents are attached to and made a condition of this Bid: a. A tabulation of Subcontractors, Suppliers and other persons and organizations required to be identified in this Bid. b. If additional time is required to order and furnish equipment, please indicate total time required to complete _ 0 _ c. Other: 7. Communications concerning this Bid shall be addressed to: The address of BIDDER indicated below: The following address: Wagner Materials & Construction, PO Box 1167, Spring Branch, TX 78070 Unit Price Total Price Item Unit Description & Price (words? QTY Numbers Numbers 1 SF New 4' Wide Reinforced Concrete Sidewalk 8,578 5.40 $ 46,321.20 Five Dollars and fort,,- Cents 2 LF Remove and Replace Curb & Gutter 234 $ 25.00 $ 5,850.00 Twenty five Dollars and no Cents 3 SY Remove Existing Median 87 $ 20.00 $1,740.00 Twenty Dollars and no Cents 4 SF Existing Sidewalk Repair 330 $ 16.20 $ 5,346.00 Sixteen Dollars and no Cents Add Alternate No.3 (Numbers) $ 59,257.20 Add Alternate No.3 (Words) Fitt, nine thousand, two hundred fifty seven Dollars and wy Cents. BIDDER agrees that all work will be substantially complete with the time specified in article 3.1 of the contract agreement and complete and ready for final payment as indicated. BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete work on time. BIDDER accepts and agrees, unless stipulated in this Bid. 6. The following documents are attached to and made a condition of this Bid: a. A tabulation of Subcontractors, Suppliers and other persons and organizations required to be identified in this Bid. b. If additional time is required to order and furnish equipment, please indicate total time required to complete _ 0 _ c. Other: 7. Communications concerning this Bid shall be addressed to: The address of BIDDER indicated below: The following address: Wagner Materials & Construction, PO Box 1167, Spring Branch, TX 78070 8. The terms used in this bid which are defined in the General Conditions of the Construction Contract included as part of the Contract Documents have the meanings assigned to them in the General Conditions. 9. The undersigned BIDDER certifies that he has thoroughly examined these documents (Bid Documents, Contracts, General Conditions, Supplementary and Special, etc.) and that the bid prices contained in this proposal have been carefully checked and are submitted as correct and final. Submitted on February 28 2008 By: Steve Wagner Title: Presid r If BIDDER is: An Individual By_ doing business as Business address: Phone No: " PartnershiL, Business address: Phone No: A Corporation (Individual's Name) (Firm Name) (General Partner) By Wagner Materials & Construction (Corporation Name) Texas (State of Incorporation) By Steve Wagner _ I LA ame of persons authorized to sign) President (Title) - – — (Corporate Seal) Attest _ (Seal) (Seal) (Secretary) Business address: PO Box 1167 ,Sp, ring Branch. TX 78070 Phone No:__ _ (830) 980 -3608 A Joint Venture By By (Name) (Address) (Name) (Address) (Each joint venture must sign. The manner of signing for each individual, partnership and corporation that is a parry to the joint venture should be in the manner indicated above. Base Bid for Lone Oak & Savannah Drive Wa ner Construction & Materials Description Unit Qty Unit Price Total Price Lone Oak Subdivision $ 46,321.20 Remove and Replace Curb & Gutter LF 234 Mobilization/Bonding EA lComplete $ 46,000.00 $ 46,000.00 Mill & Overlay with 1 112" Type "D" Asphalt SY 4281 $ 11.50 $ 49,231.50 Trap Rock Chip Seal SY 17460 $ 2.80 $ 48,888.00 Reclaim and Install 1 1/2" Type "D" A.M.A.C. EA 24935 $ 14.20 $ 354,077.00 Adjust Existing Man Holes EA 18 $ 300.00 $ 5,400.00 Pavement Patching SY 1622 $ 67.00 $ 108,674.00 Cement Stabilization @ 2% Rate SY 4,000i $ 2.00 $ 8,000.00 New Crush Rock Base TON 500 $ 5.00 $ 2,500.00 Prime Coat LS Complete $ 100.00 $ 100.00 Tack Coat LS Complete $ 100.00 $ 100.00 Add Alternate NO. 1 Lone Oak Subdivision & Savannah Drive Striping And Raised Pavement Markers F LS Add Alternate NO. 2 Lone Oak Subdivision & Savannah Drive Total: $ 622,970.50 Complete $ 8,000.00 Total: $ 8,000.00 Striping And Raised Pavement Markers (Thermoplastic) LS 1 1 Complete $ 10,000.00 Total: $ 10,000.00 Add Alternate NO. 3 Lone Oak Subdivision m New 4' Wide Reinforced Concrete Sidewalk SF 8578 $ 5.40 $ 46,321.20 Remove and Replace Curb & Gutter LF 234 $ 25.00 $ 5,850.00 Remove Existing Median SY 871$ 20.00 1 $ 1,740.00 Existing Sidewalk Repair SF 330 $ 16.201 $ 5,346.00 Total: $ 59,257.20 Savannah Drive m Mobilization /Bonding LS Complete $ 14,000.00 $ 14,000.00 Mill & Overlay with 1 1/2" Type "D" Asphalt SY 10934 $ 11.50 $ 125,741.00 Trap Rock Chip Seal SY 15276 $ 2.80 $ 42,772.80 Pavement Patching SY 25 $ 67.00 $ 1,675.00 Prime Coat LS Complete $ 100.00 $ 100.00 Tack Coat LS Complete $ 100.00 $ 100.00 Total: $ 184,388.80 BID TABULATION .treets Project Lone Oak Subdivision & Savannah Drive o sbruary 28, 2008, that bids tabulated for the City of Schertz were publicly opened, read, checked, and )anied by acceptable certified checks or bidders bonds. 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