CIAC 11-13-2019 AGENDA with associated documents
MEETING AGENDA
Schertz Capital Improvement Advisory Committee
AND
Planning & Zoning Commission
November 13, 2019
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
CITY OF SCHERTZ CORE VALUES
Do the right thing
Do the best you can
Treat others the way you want to be treated
Work cooperatively as a team
AGENDA
WEDNESDAY, NOVEMBER 13, 2019 at 6:00 p.m.
1.CALL TO ORDER / ROLL CALL THE CAPITAL IMPROVEMENT ADVISORY
COMMITTEE MEETING
2.PUBLIC HEARING:
A.Hold a public hearing, consider and file the semi-annual report evaluating the progress of the
city on achieving the capital improvements program and identifying any problems in
implementing the plans or administering the capital recovery fees.
3.ADJOURNMENT OF THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE
MEETING
1.CALL TO ORDER / ROLL CALL THE REGULAR PLANNING & ZONING
COMMISSION MEETING
2.SEAT ALTERNATE TO ACT IF REQUIRED
3.HEARING OF RESIDENTS
This time is set aside for any person who wishes to address the Planning and Zoning Commission. Each person
should fill out the Speaker’s register prior to the meeting. Presentations should be limited to no more than three
(3) minutes. Discussion by the Commission of any item not on the agenda shall be limited to statements of
specific factual information given in response to any inquiry, a recitation of existing policy in response to an
inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of
Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have
registered.
4.CONSENT AGENDA:
Planning & Zoning November 13, 2019 Page 1 of 2
4.CONSENT AGENDA:
A.Minutes for the October 23, 2019 Regular Meeting.
5.ITEMS FOR INDIVIDUAL CONSIDERATION:
A.PC2019-035 Consider and act upon a request for approval of a preliminary plat of the Ripps
Subdivision, an approximately 148 acre tract of land located at the southeast corner of FM 3009
and Ripps-Kreusler, City of Schertz, Guadalupe County, Texas.
6.REQUESTS AND ANNOUNCEMENTS:
A.Requests by Commissioners to place items on a future Planning and Zoning Agenda
B.Announcements by Commissioners
City and community events attended and to be attended
Continuing education events attended and to be attended
C.Announcements by City Staff.
City and community events attended and to be attended.
NEW SITE PLAN APPLICATIONS: There were no new site plan applications
submitted to the Planning and Community Development Department between October
19, 2019 and November 5, 2019.
7.ADJOURNMENT OF THE REGULAR MEETING
CERTIFICATION
I, Emily Delgado, Senior Planner, of the City of Schertz, Texas, do hereby certify that the above agenda was posted on the
official bulletin boards on this the 5th day of November, 2019 at 5:00 p.m., which is a place readily accessible to the public at
all times and that said notice was posted in accordance with chapter 551, Texas Government Code.
Emily Delgado, Senior Planner
I certify that the attached notice and agenda of items to be considered by the Schertz Planning & Zoning Commission
was removed from the official bulletin board on _____day of _______________, 2019.
_______________title:_____________
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available.
If you require special assistance or have a request for sign interpretative services or other services please call 619-1030 at
least 24 hours in advance of meeting.
The Planning and Zoning Commission for the City of Schertz reserves the right to adjourn into executive session at any time
during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act.
Executive Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and presence of any
subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter
551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may
be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of
the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all
elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in
reliance on this opinion.
Planning & Zoning November 13, 2019 Page 2 of 2
PLANNING AND ZONING COMMISSION MEETING: 11/13/2019
Agenda Item 2 A
TO:Planning and Zoning Commission
PREPARED BY:Emily Delgado, Senior Planner
SUBJECT:Hold a public hearing, consider and file the semi-annual report evaluating the progress
of the city on achieving the capital improvements program and identifying any problems
in implementing the plans or administering the capital recovery fees.
GENERAL INFORMATION
Section 395.058 (c) (4) of the Texas Local Government Code requires the Capital Improvements
Advisory Committee (CIAC) to file semi-annual reports with respect to the progress of the capital
improvements plan and report to City Council any perceived inequities in implementing the plan or
imposing impact fees. Section 90-158 of the City’s Code of Ordinance includes this same requirement.
The two expenses to the Capital Impact Fee Funds for this period were investment management fees for
the Sewer Impact Fees and auditor costs.
There the only expense for the Water Impact Fees was for auditor costs. Additionally, $1,375,000 was
transferred to the Corbett Elevated Water Tank Project RL1 which is also notated on the report.
Project Expenses for Water Impact Fee projects were $1,994,741.24 for the Corbett Elevated Tank Project
as construction of the tank is now underway.
Project Expenses for the Sewer Impact Fee projects were $41,375.48 in lease costs for the Crossvines
Batch Plant Expansion and $222,766.91 in engineering and right of way costs for the Woman Hollering
Trunk Line project.
There were no Project Expenses for any Roadway Impact Fee projects. However, enough Roadway Impact
Fees were collected from all 4 areas to repay the cost of the study, $116,040.00, provided by Water
Impact Fees.
Project Status:
Corbett Elevated Water Storage Tank: The pedestal wall construction is approximately 50%
complete. Work on Waterline A, which replaces the existing waterline on Schaefer Road, is
scheduled to begin in October. The project is expected to be completed July of 2020.
1.
Woman Hollering Creek Wastewater Interceptor Main and Lift Station: CobbFendley continues to
work on final plan revisions, the lift station plat document, the lift station site plan, and the bid
documents. City Staff and CobbFendley continue to negotiate with property owners to acquire necessary
easements for the project. Negotiations continue with property owners via email correspondence and face
to face meetings. Counteroffer Response Letters have been sent out to several property owners as well as
some Final Offer Letters. Four new easements were acquired this month so the total number of easements
acquired is now 13 out of a total of 21.
The attached report is the semi-annual report from April 1, 2019 through September 30, 2019.
STAFF NOTE: Roadway Impact Fees will now be included in this report. A new page at the end of
the report has been added to show revenues, expenditures, and balances for the period. Once
projects are identified, a new report showing projects and funding allocation will be added.
STAFF ANALYSIS AND RECOMMENDATION
Staff recommends the CIAC accept this report and file the semi-annual report with City Council. The
semi-annual report will consist of the items presented to the CIAC and the draft minutes from this meeting.
Attachments
Capital Recovery Impact Fee Report: April 1st - Sept. 30, 2019
CITY OF SCHERTZ
CAPITAL RECOVERY IMPACT FEE REPORT
APRIL 1, 2019 TO SEPTEMBER 30, 2019
Apr 1, 2019 to Sept 30, 2019
************** IMPACTS FEES **************
Water Sewer Total
Beginning Allocated Impact Fee Balance 1 2,798,110.89 193,643.47 2,991,754.36
Net Change in Allocted Impact Fees 619,741.24 41,375.48 661,116.72
Ending Allocated Impact Fee Balance 2,178,369.65 152,267.99 2,330,637.64
Beginning Unallocated Impact Fee Balance 7,105,007.73 6,320,934.44 13,425,942.17
Revenues:
Impact Fees 634,775.40 364,250.04 999,025.44
Transfer In 0.00 0.00 0.00
Interest Earned 1,355.47 1,036.51 2,391.98
Investments Income 90,162.97 93,720.40 183,883.37
Capital One - Investment Income 0.00 0.00 0.00
Misc Income 0.00 0.00 0.00
Reimbursement 0.00 0.00 0.00
Expenses:
Advertising 0.00 0.00 0.00
Engineering 0.00 0.00 0.00
Legal Svcs 0.00 0.00 0.00
Professional Services 0.00 0.00 0.00
CCMA-NorthCliffe Impact Fees 0.00 0.00 0.00
Auditor/Accounting Services 500.00 500.00 1,000.00
Investment Mgt Fee - Sewer 0.00 2,602.87 2,602.87
Transferred Out 1,375,000.00 0.00 1,375,000.00
Total Revenue Over/(Under) Expense (649,206.16)455,904.08 (193,302.08)
Ending Unallocated Impact Fee Balance 6,455,801.57 6,776,838.52 13,232,640.09
Estimated Cost of Unfunded Projects
Corbett Ground Storage Tank 5,000,000.00
NE Quad Distribution Mains 1,300,000.00
Impact Fee Study Update 250,000.00
Woman Hollering Trunk Line 7,860,000.00
Cibolo West Trunk Line 6,000,000.00
Impact Fee Study Update 250,000.00
Total Unfunded Project Costs 6,550,000.00 14,110,000.00 20,660,000.00
Unfunded Projects to Ending Unallocated Impact Fee Balance 2 (94,198.43)(7,333,161.48)(7,427,359.91)
1
2 Negative Unfunded Projects to Ending Impact Fee Balance to be funded by future revenues or
through other sources
Allocated Impact Fee Balances only include Capital Recovery funds and not funds from any other source. It also
assumes Capital Recovery Funds are used first when allocated.
Capital Improvements Program
SE Quad Pump
Station SE Quad GST
SE Quad Elevated
Tank
SE Quad Distribution
Mains
NE Quad
Distribution Mains
IH10 Corridor
Distribution Mains
Original Cost Estimate 1,688,289$ 1,100,000$ 1,250,000$ 1,700,000$ 1,600,000$ 1,000,000$
Current Project Designation
Corbett Ground
Storage Tank
Corbett Ground
Storage Tank
Corbett Elevated
Tank - RL1
Corbett Elevated &
Ground Tanks
Current Cost Estimate 5,000,000$ 5,650,000$ 1,300,000$
Capital Recovery Funding/Allocation
2011
2012
2013 12,251.14$
2014 500.00$
2015 86,166.10$
2016 3,050,000.00$
2017
2018
2019 1,375,000.00$
Capital Recovery Funding Balance -$ -$ 4,523,917.24$ -$ -$ -$
Other Funding Sources -$ -$ 1,022,245.46$ -$ -$ -$
Total Project Funding Sources -$ -$ 5,546,162.70$ -$ -$ -$
Project Annual Expenses
First Half 2011
Second Half 2011
First Half 2012
Second Half 2012
First Half 2013
Second Half 2013 12,251.14$
First Half 2014 6.77$
Second Half 2014 2,081.13$
First Half 2015 980.00$
Second Half 2015 120,233.32$
First Half 2016 87,843.28$
Second Half 2016 22,763.75$
First Half 2017 -$
Second Half 2017 40,403.20$
First Half 2018 6,248.00$
Second Half 2018 7,485.13$
First Half 2019 50,510.63$
Second Half 2019 1,994,741.24$
Total Expenses -$ -$ 2,345,547.59$ -$ -$ -$
Allocated Impact Project Fee Balance -$ -$ 2,178,369.65$ -$ -$ -$
Project Balance -$ -$ 3,200,615.11$ -$ -$ -$
Project Status Future Future Ongoing Future Future Future
Capital Recovery Water Projects
Capital Improvements Program
Original Cost Estimate
Current Project Designation
Current Cost Estimate
Capital Recovery Funding/Allocation
2011
2012
2013
2014
2015
2016
2017
2018
2019
Capital Recovery Funding Balance -$ -$ -$ 487,848.00$ -$ -$
Other Funding Sources Bond 2007 931,739.74$ Bond 2013 3,000,000.00$
Total Project Funding Sources -$ 931,739.74$ -$ 487,848.00$ 3,000,000.00$ -$
Project Annual Expenses
First Half 2011
Second Half 2011
First Half 2012
Second Half 2012
First Half 2013
Second Half 2013
First Half 2014
Second Half 2014
First Half 2015
Second Half 2015
First Half 2016
Second Half 2016
First Half 2017
Second Half 2017
First Half 2018
Second Half 2018
First Half 2019
Second Half 2019
Total Expenses
Allocated Impact Project Fee Balance
Project Balance
Project Status
Capital Recovery Sewer Projects
Final South Sewershed
Master Plan Town Creek Phase III Town Creek Phase IV
Woman Hollering Creek
STP PH II
South Schertz Trunk Lines
and Lift Station
South Schertz Trunk Lines
and Lift Station
Town Creek Phase III -
QA3
Crossvines Batch Plant
Expansion - QA4
Woman Hollering Trunk
Line - QA2/Q01
Cibolo West Truck Line
15,000$ 659,126$ 1,000,000$ 600,000$ 9,600,000$
931,740$ 487,848$ 10,860,000$ 6,000,000.0$
487,848.00$
-$
82,262.17$
980.00$ 17,032.55$
49,861.30$
46,690.62$ 34,775.84$
28,743.00$ 61,364.70$
815,683.00$ 38,315.41$
5,858.72$ 5,382.50$
83,983.26$
33,784.40$ 121,438.32$
68,609.20$ 212,479.83$
6,220.00$
4,048.18$
247,870.62$
1,244,662.18$
41,375.48$ 222,766.91$
225,595.33$ 56,860.59$
-$ 931,739.74$ -$ 335,580.01$
-$ -$ -$ 152,267.99$ -$ -$
Future Complete Future On Going On Going Future
-$ -$ -$ 152,267.99$ 1,755,337.82$ -$
CITY OF SCHERTZ
ROADWAY IMPACT FEE REPORT
APRIL 1, 2019 TO SEPTEMBER 30, 2019
Apr 1, 2019 to Sept 30, 2019
Area 1 Area 2 Area 3 Area 4 Total
Beginning Allocated Impact Fee Balance 0.00 0.00 0.00 0.00 0.00
Net Change in Allocted Impact Fees 0.00 0.00 0.00 0.00 0.00
Ending Allocated Impact Fee Balance 0.00 0.00 0.00 0.00 0.00
Beginning Unallocated Impact Fee Balance 61,679.92 0.00 2,022.00 0.00 0.00
Revenues:
Impact Fees 2,022.00 63,067.43 67,765.07 4,044.00 136,898.50
Transfer In 0.00 0.00 0.00 0.00 0.00
Interest Earned 566.80 178.18 141.70 5.23 891.91
Investments Income 0.00 0.00 0.00 0.00 0.00
Misc Income 0.00 0.00 0.00 0.00 0.00
Reimbursement 0.00 0.00 0.00 0.00 0.00
Expenses:
Advertising 0.00 0.00 0.00 0.00 0.00
Engineering 0.00 0.00 0.00 0.00 0.00
Legal Svcs 0.00 0.00 0.00 0.00 0.00
Professional Services 0.00 0.00 0.00 0.00 0.00
Auditor/Accounting Services 0.00 0.00 0.00 0.00 0.00
Transferred Out (32,510.78)(48,264.52)(34,760.17)(504.53)(116,040.00)
Total Revenue Over/(Under) Expense 35,099.58 111,510.13 102,666.94 4,553.76 253,830.41
Ending Unallocated Impact Fee Balance 96,779.50 111,510.13 104,688.94 4,553.76 317,532.33
******************** ROADWAY IMPACTS FEES ********************