The URL can be used to link to this page

11-12-2019 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL November 12, 2019 SCHERTZ, TEXAS 78154 Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Scagliola) Employee Recognition • Fleet Services - Daniel Cole, Fleet Mechanic I. (C. Kelm) • Human Resources - Mercedes Gutierrez, HR Administrative Assistant. (J. Kruz) • Police Department - Misty Johnson, Records Specialist, Karen Canales, Communications Officer. (K. Kallies) • Public Works - Suzanne Williams, Public Works Director. (C. Kelm) • Public Works - Coyle French & Luis Flores, Street Worker I. (D. Letbetter) • Events Facilities - Larry Deveney - P/T Event Attendant. (S. Gonzalez /E. Matlock) City Events and Announcements • Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (M. Carpenter) November 12, 2019 City Council Agenda Page 1 Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. j. Minutes — Consideration and/or action regarding the approval of the minutes of the meeting of October 22, 2019. (B. Dennis) Z Resolution No. 19 -R -147 - Consideration and/or action approving a Resolution authorizing expenditures totaling no more than $125,000.00 with Hydropro Solutions for the purchase of water meters during the 2019 -2020 fiscal year. (C. Kelm /J. Hooks) 3. Boards, Commissions and Committee Member Resignations - Consideration and/or action accepting the resignation from Mr. Michael Dahle from the Planning and Zoning Commission and the resignations of Mr. Lou Foehrkolb and Judith Lynn Foehrkolb from the Schertz Historical Preservation Committee. (.Mayor /Council /B. Dennis) 4. Resolution No. 19 -R -149 - Consideration and/or action approving a Resolution authorizing the City Manager to enter into an agreement for the purchase of one (1) Animal Services Truck as part of the 2019 -2020 vehicle acquisition plan. (C. Kelm /M. Bane) 5. Cancellation of the December 24, 2019, Council Meeting - Consideration and /or action canceling the December 24, 2019, City Council meeting due to Christmas Eve. (M. Browne /B. Dennis) Ordinance No. 19 -S -27 - Consideration and /or action regarding approval of an Ordinance on a request to rezone approximately 27 acres of land from General Business District (GB) and Manufacturing Light District (M -1) to Planned Development District (PDD), located at 17975 IH -35, City of Schertz, Guadalupe County, Texas (B. James, L. Wood, N. Koplyay) Final Reading Discussion and Action Items November 12, 2019 City Council Agenda Page 2 Resolution No. 19 -R -150 - Consideration and /or action approving a Resolution authorizing a contract with D & S Concrete Contractors relating to Schedule I of the 2018 Street Preservation and Maintenance /Rehabilitation Project and authorizing the budget expenditures for the project and rejecting all bids for Schedules II and III of the project. (B.James /K. Woodlee /J. Nowak) g Resolution No. 19 -R -151 - Consideration and/or action regarding approval of a Resolution . casting votes to elect Board of Directors for the Bexar County Appraisal District for the 2020 -2021 term. (Mayor /Council) 9. Resolution No. 19 -R -152 - Consideration and /or action regarding approval of a Resolution casting votes to elect Board of Directors for the Comal County Appraisal District for the 2020 -2021 term.(Mayor /Council) 10. Resolution No. 19 -R -153 - Consideration and /or action regarding approval of a Resolution casting votes to elect Board of Directors for the Guadalupe County Appraisal District for the 2020 -2021 term. (Mayor /Council) Roll Call Vote Confirmation Requests and Announcements • Announcements by the City Manager. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council. Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Information available in City Council Packets - NO DISCUSSION TO OCCUR 11. Monthly update on major projects in progress /CIP. (B. James /K. Woodlee) Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 8th DAY OF NOVEMBER 2019 AT 2:00 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. November 12, 2019 City Council Agenda Page 3 I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL 1 1`111111 111111, 111 1141 iiMamm �=Hluum This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210 -619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters fisted above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Carpenter Main Street Committee Councilmember Scagliola — Place 5 Interview Committee for Boards and Commissions - Alternate Hal Baldwin Scholarship Committee Schertz - Seguin Local Government Corporation Cibolo Valley Local Government Corporation - Alternate Councilmember Davis— Place 1 Councilmember Gutierrez — Place 2 mmm- Audit Committee Audit Committee Schertz Housing Authority Board Investment Advisory Committee Interview Committee for Boards and Interview Committee for Boards and Commissions Commissions Main Street Committee — Chair TIRZ II Board Councilmember Larson — Place 3 Councilmember Edwards — Place 4 Main Street Committee — Vice Chair Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation Main Street Committee Councilmember Heyward — Place 6 Councilmember Brown — Place 7 Schertz Animal Services Advisory Audit Committee Commission Schertz- Seguin Local Government Corporation - Investment Advisory Committee Alternate November 12, 2019 City Council Agenda Page 4 November 12, 2019 City Council Agenda Page 5 ei 10UM City Council November 12, 2019 Meeting: Agenda No. 1. Department: City Secretary Subject: Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of October 22, 2019. (B. Dennis) The City Council held a Regular City Council meeting on October 22, 2019. RECOMMENDATION Recommend Approval. Attachments Draft Minutes 10 -22 -2019 DRAFT MINUTES REGULAR MEETING October 22, 2019 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on October 22, 2019, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1.400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Present: Mayor Michael Carpenter; Mayor Pro -Tem Allison Heyward; Councilmember Mark Davis; Councilmember Ralph Gutierrez; Councilmember Scott Larson; Councilmember Cedric Edwards; Councilmember David Scagliola; Councilmember Tim Brown City City Manager Dr. Mark Browne; Assistant City Manager Brian James; City Staff. Attorney Daniel Santee; Assistant to the City Manager Sarah Gonzalez; City Secretary Brenda Dennis Call to Order — City Council Regular Session Mayor Carpenter called the regular meeting to order at 6:00 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Larson) Presentations • Introduction of the Student Mayors and Student Councilmembers for the Day. (Mayor Carpenter /B. Dennis) Mayor Carpenter recognized City Secretary Brenda Dennis who provided a brief explanation of the Student Mayors and Student Councilmembers Program and thanked all the Staff and Councilmembers who participated and made this event a success. Brenda Dennis asked each student to introduce themselves and share what they learned today. The following students spoke: • Rita Estes - 7th Grade - Dolby Jr. High - Student Councilmember • Owen Moore - 8th Grade - Dolby Jr. High - Student Mayor • Paul Menke - 8th Grade - Corbett Jr. High - Student Mayor • Tiffani Livingston - 7th Grade - Corbett Jr. High - Student Councilmember Mayor Carpenter gave a brief summary of the Student Councilmember and Student Mayor Program, congratulated the students and thanked the school district for their participation. Mayor Carpenter also thanked City Secretary Brenda Dennis for making this program possible. Mayor Carpenter and City Manager Dr. Mark Browne presented each student with a certificate and plaque. • 2019 Fire Prevention Poster Contest Winners. (C. Kelm /K. Long) Mayor Carpenter recognized Fire Chief K. Long who made brief remarks about the annual poster contest and turned the announcements of the winners over to Fire Marshal Thomas Pinder who announced the following winners providing each student with a trophy: Winners from Kindergarten - 2nd Grade • 1 st place - Trenton Rauschuber - 2nd grade - Wiederstein Elementary • 2nd place - Deziree Ramirez - 1 st grade - Rose Garden Elementary • 3rd place - Jackson Boney - 1st grade - Rose Garden Elementary Winners from 3rd & 4th Grade • 1 st place - Aidan Garza - 3rd grade - Rose Garden Elementary • 2nd place - Jayla Smith - 3rd grade - Rose Garden Elementary • 3rd place - Hudson Freeman - 3rd grade - Rose Garden Elementary Winners from 5th & 6th Grade • 1 st place - Deyton Boney - 5th grade - Jordan Intermediate Mayor's Choice • Mayor's Choice - Kelani Johnson - Kindergarten - Paschal Elementary • Proclamation recognizing Comal Settlement - Heritage Neighborhood. (B. James) Mayor Carpenter recognized members of the Historical Preservation Committee who were present this evening and provided preliminary remarks thanking the Schertz Historical Committee for their exceptional work and commented on how unique and exceptional the Heritage Neighborhood is and encouraged all to visit it. Mayor Carpenter presented the proclamation to the Schertz Historical Preservation Committee Chair Elizabeth Strong. • Proclamation recognizing the VFW to live up to its motto, "to honor the dead by helping the living" with the sale of small red flowers (poppies). (Mayor /Mike Espinola, previous Post Commander) Mayor Carpenter provided preliminary remarks on the valuable and remarkable work the VFW performs for our community and read the proclamation. A round of applause was given to the VFW for the great work they do. N Employee Recognition • Facilities Services - Chad Lonsberry, HVAC Technician I. (T. Buckingham) Facilities Manager Todd Buckingham introduced HVAC Technician Chad Lonsberry and gave a brief bio. • Parks, Recreation & Community Services - Rowdy Clark, Park Worker I. (L. Shrum) Parks Manager Jared Montney introduced Park Worker I Rowdy Clark and gave a brief bio. • Police Department - Jordan Flores, Communications Officer. (M. Hansen) Communications Manager Kim Harris introduced Communications Officer Jordan Flores and gave a brief bio. • Public Works - Streets - Roberto Mata Jr., and Isaac Rodriguez, Street Worker I. (D. Letbetter) Public works Manager Doug Letbetter introduced Street Worker I Roberto Mata Jr. and Isaac Rodriguez and gave a brief bio for each. • Utility Billing - Melissa Gomez, Utility Billing Clerk I. (D. Hardin- Trussell) Utility Billing Manager Dawniecia Hardin- Trussel introduced Utility Billing Clerk I Melissa Gomez and gave a brief bio. • Public Affairs - Madison Porras, Marketing & Communications Specialist (D. Flores) Communications Manager Devan Flores introduced Marketing & Communications Specialist Madison Porras and gave a brief bio. Mayor Pro -Tem Tim Brown arrived at 6:41 pm. City Events and Announcements • Announcements of upcoming City Events (B. James /C. Kelm /S. Gonzalez) Assistant City Manager Charles Kelm provided the following announcements: Election Notice: The City of Schertz is holding a Joint General and Special Election on November 5, 2019, for the purpose of electing Councilmembers for Place 1, Place 2 and for Mayor and for a Special Election to fill the vacancy of the unexpired term for Councilmember Place 4. 3 Early voting began Monday, October 21st and continues through November 1, 2019. Information regarding Early Voting and Election Day Voting Centers for Comal, Guadalupe and Bexar County is available on the city's website and in the October Schertz Magazine. Saturday, October 26 Community Shred Day 125 Pecan Drive 9:00 am — 1:00 pm Free on -site shredding services for residents of Schertz Trunk or Treat Pickrell Park 5:00 pm — 8:00 pm Safe trick -or- treat, costume contest, scary hay ride, zombie laser tag, spooky house, and much more! Monday, October 28 Candlelight Vigil to Honor Lives Lost Due to Domestic Violence Pickrell Park Small Pavilion 6:30 pm Attendees are asked to wear purple in support Tuesday, November 5 City Council. Meeting has been canceled due to Election Day. Saturday, November 9 1191.7 Lower Seguin 11:00 am - 2:00 pm Fire Station No. 3 Grand Opening • Announcements and recognitions by the City Manager (M. Browne) None at this time. • Announcements and recognitions by the Mayor (M. Carpenter) None at this time. Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks 11 while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Carpenter recognized the following residents: Julianna Kirk - 1230 Borgfeld Rd - Announced the following leadership events Kung Jung Mu Sul of Schertz is sponsoring: • In the month of October they are raising money for the Alamo Breast Cancer Foundation. • They will have a booth at the Remax Skylight Balloon Festival on October 25th - 27th. • They are hosting a Monster Mash costume party at their school on November 1 st. Frank SantaMaria - 2805 Red Tip - Expressed his concern about his water bills and the lack of water pressure at his home. Mayor Carpenter noted there would be a presentation later in the meeting from staff on what they have found referencing the high water bill concerns from residents. Joyce Briscoe - 113 Will Rogers - Mrs Briscoe thanked the City of Schertz and all the taxpayers for providing a Senior Center for the area seniors to enjoy. She advised the City of Schertz to start planning for the future of the Schertz Senior Center and the additional space needed for the growing number of seniors that enjoy the different activities. She would like to include neighboring cities in the dialogue on how to fund for future space, management and programs with an equitable outcome with Interlocal agreements. Maggie Titterington - 1730 Schertz Parkway - Announced the following event: • Remax Skylight Balloon Fest - Friday, October 25th from 5:00 pm - 9:30 pm, Saturday, October 26th from 7:30 am - 9:30 pm and October 27th from 7:30 am -12:30 pm Cathy Marston - 1.024 Valley Forge Dr. - Mrs. Marston handed out informational packets to Council, commented on the Fair Chance Ordinance and urged the Council, Chamber and County to support it. Bonnie Marston - 1024 Valley Forge Dr. - Gave testimony to how the Fair Chance Ordinance is the step in the right direction. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. The following Consent items were read into record: I. Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of September 24, 2019. (G. Wilkinson) 2. Resolution No. 19 -R -143 - Consideration and /or action approving a Resolution authorizing a Personal Services Agreement with Charmain Sanchez for services related to marketing and developing certain City Property for the purpose of the installation and operation of wireless communications equipment and systems and the continued management of the City's telecommunications tenants. (C. Kelm /J. Gohike) 3. Resolution No. 19 -R -145 - Consideration and/or action approving a Resolution authorizing a Public Library Interlocal Agreement with Guadalupe County, Texas. (B. James /M. Uhlhorn) 4. Resolution No. 19 -R -140 - Consideration and /or action approving a Resolution authorizing contracts totaling no more than $100,000 with SA Paramount Construction, LLC for labor and related materials for various separate and unrelated concrete related projects during the 2019 -2020 fiscal year. (C. Kelm/D. Letbetter) 5. Resolution No. 19 -R -128 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a drainage easement through dedicated public parkland for the Rhine Valley Unit 313 development. (B. James /L. Shrum) 6. Resolution No. 19 -R -144 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the Amendment No. 3 to the Economic Development Incentive Agreement with Amazon.com Services, Inc. and other matters in connection therewith. (M. Browne /J. Kolbe) 6 7. Resolution 1.9 -R -146 - Consideration and /or action of a Resolution approving a bond resolution adopted by the board of directors of the Schertz /Seguin Local Government Corporation authorizing the issuance of obligations designated as "Schertz /Seguin Local Government Corporation contract revenue refunding bonds, Series 2019 (San Antonio Water System Expansion Water Treatment Project 2) "; acknowledging that these obligations were sold to the authorized representative of a group of underwriters identified in the preliminary official statement pursuant to the provisions of a purchase contract; ratifying, reconfirming, and readopting the provisions of a mutual regional water supply contract executed between the City of Schertz, Texas, the City of Seguin, Texas, the Schertz /Seguin Local Government Corporation, and the City of San Antonio, Texas, acting by and through its San Antonio Water System; authorizing the Mayor, the City Secretary, and /or the City Manager of the City of Schertz, Texas to execute on behalf of the City of Schertz, Texas all documents in connection with this transaction; and other matters in connection therewith. (C. Kelm /J. Walters) 8. Resolution No. 19 -R -105 - Consideration and /or action approving a Resolution authorizing the City Manager to enter into an agreement with Babcock Road 165, Ltd. for reimbursement for a roadway extension to Ripps Kreusler. (M. Browne /B. James) 9. Resolution No. 19 -R -147 - Consideration and /or action approving a Resolution authorizing the City Manager to enter into an agreement with ILF N -T Owner, LP. for reimbursement for a roadway extension in the Homestead Development. (M. Browne /B. James) 10. Resolution 19 -R -141 - Consideration and/or action accepting the appraised value offer of the Texas Department of Transportation (TxDOT) to acquire a parcel of land needed for the FM 1518 expansion project, and other matters in connection therewith. (B. James /K. Woodlee) 11. Ordinance 19 -S -25 - Consideration and /or action approving an Ordinance on a request for a Specific Use Permit to allow a convenience store with gas pumps on approximately 8.5 acres of land, more specifically described as the northwest corner of the intersection between IH -35 and Schwab Road, City of Schertz, Comal County, Texas (B. James /L. Wood/N. Koplyay) Final Reading. 12. Resolution No. 19 -R 142 - Consideration and /or action approving a Resolution authorizing the revised By -Laws of the Planning and Zoning Commission, and other matters in connection therewith. (B. James / L. Wood / E. Delgado) 13. Cancellation of the November 26, 2019, Council Meeting - Consideration and /or action cancelling the November 26, 2019, City Council meeting due to Thanksgiving. (M. Browne /B. Dennis) Moved by Mayor Michael Carpenter, seconded by Councilmember Cedric Edwards to approve Consent Agenda Items 1 -13. AYE: Mayor Pro -Tem Allison Heyward, Councilmember Mark Davis, Councilmember Ralph Gutierrez, Councilmember Scott Larson, Councilmember Cedric Edwards, Councilmember David Scagliola, Councilmember Tim Brown Passed Discussion and Action Items The following item was read into record: 14. Ordinance No. 19 -M -28 - Consideration and /or action approving an Ordinance amending the City Council. Rules of Conduct and Procedure; repealing all ordinances or parts of ordinances in conflict with the ordinance. (Mayor /Council /B. Dennis) First and Final reading declaring an emergency. Mayor Carpenter recognized City Secretary Brenda Dennis who addressed the revision to the City Council Rules of Conduct and Procedure due to recent passage of HB No. 2840. Moved by Councilmember Cedric Edwards, seconded by Councilmember Mark Davis to approve Ordinance 19 -M -28 first and final reading declaring an emergency. AYE: Mayor Pro -Tem Allison Heyward, Councilmember Mark Davis, Councilmember Ralph Gutierrez, Councilmember Scott Larson, Councilmember Cedric Edwards, Councilmember David Scagliola, Councilmember Tim Brown Passed Public Hearings 15. Ordinance 1.9 -S -27: Conduct a public hearing, consideration and /or action for an Ordinance on a request to rezone approximately 27 acres of land from General Business District (GB) and Manufacturing Light District (M -1) to Planned Development District (PDD), located at 1.7975 IH -35, City of Schertz, Guadalupe County, Texas (B. James, L. Wood, N. Koplyay) First Reading The following item was read into record: An Ordinance by the City Council of the City of Schertz, Texas amending the official zoning map by rezoning approximately 27 acres of land from general business district (GB) and manufacturing light district (M -1) to planned development district (PDD), located at 17975 IH -35, City of Schertz, Guadalupe Couty, Texas. Mayor Carpenter recognized Planner I Nick Koplyay who provided a Power Point and gave a brief explanation on a request to rezone approximately 27 acres from General Business to Light District. Mayor Carpenter opened the Public Hearing, and as there was no one who spoke; closed the Public Hearing for Council comments or questions. No comments or questions from Council. Moved by Mayor Michael Carpenter, seconded by Councilmember Cedric Edwards to approve Ordinance 19 -S -27 first reading. AYE: Mayor Pro -Tem Allison Heyward, Councilmember Mark Davis, Councilmember Ralph Gutierrez, Councilmember Scott Larson, Councilmember David Scagliola, Councilmember Tim Brown Passed Roll Call Vote Confirmation City Secretary Brenda Dennis provided roll call for items 1 -15. Workshop 16. Water Meters - Workshop and discussion on the new water meters and bill amounts in August and September. (B. James /J. Walters) (Item requested by Councilmember Larson) Mayor Carpenter recognized Finance Director James Walters who provided a Power Point presentation on the history of the City's water meters and the necessity to replace them. He also went through the process of purchasing new meters as well as installation and the process of reading the new meters. It was noted there had been some complaints about leaks resulting from the change out and /or damage to the property lines not being properly flushed. The city has investigated leaks and is continuing to investigate leaks and coordinating repairs when applicable. The City of Schertz is addressing the 9 complaints of high water bills for various reasons and has provided postcards for the residents of Schertz identifying common causes of high water bills and is asking residents to contact Utility Billing and /or the City Management with any questions or concerns. 17. City Council Code of Ethics - Discussion and Consideration and /or action regarding the City Council Code of Ethics. (Mayor /Council) (Item requested by Mayor Carpenter) Mayor Carpenter suggested allowing our City Attorney's to explore the best practices of vetting ethics complaints without placing them on an agenda. There being no disagreement to this suggestion, our city attorney, Dan Santee, will move forward with exploring the best practices for vetting ethics complaints. Requests and Announcements • Announcements by the City Manager. City Manager Dr. Mark Browne thanked Finance Director James Walters and Assistant City Manager Brian James for their hard work to resolve the water meter issues. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. Councilmember Scagliola requested an update on the current status of the Senior Center and a development plan. Councilmember Scagliola asked for information from staff on the Fair Chance Ordinance. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Pro -Tem Brown attended the following event: • TML Conference in San Antonio Councilmember Davis attended the following events: • Guadalupe County Community Coalition 10 • Schertz Housing Authority Meeting Councilmember Gutierrez attended the following events: • National Night Out • Love Where You Live • TML Conference in San Antonio • Car Show on October 12 • Philippine Festival • Knights of Columbus - Columbus Day Meal Councilmember Scagliola attended the following events: • TML Conference in San Antonio • CASA Casino Night • Student Council and Student Mayor Program Councilmember Heyward attended the following events: • Manufacturing Day at ITM • Love Where You Live • Coffee with Cops • Manufacturing Day with Caterpillar • TML Conference in San Antonio • Fire Prevention Week Poster Contest • Chamber Luncheon • Student Council and Student Mayor Program Information available in City Council Packets - NO DISCUSSION TO OCCUR 1.8. Monthly update on major projects in progress /CIP. (B. James /K. Woodlee) Adjournment As there was no further business Mayor Carpenter adjourned at 8:01 p.m. Brenda Dennis, City Secretary Michael R. Carpenter, Mayor Agenda No. 2. ei Olum City Council November 12, 2019 Meeting: Department: Purchasing & Asset Management Subject: Resolution No. 19-R-147 - Consideration and /or action approving a Resolution authorizing expenditures totaling no more than $125,000.00 with Hydropro Solutions for the purchase of water meters during the 2019 -2020 fiscal year. (C. Kelm /J. Hooks) BACKGROUND The City of Schertz currently utilizes a fixed base AMI read water meter reading system using the brand Master Meter. Hydropro Solutions is the sole source for the purchase of the Master Meter brand in Texas. Standardization with existing products needs to be maintained to be compatible with the meter reading software that we are using. The City budgets $125,000 to purchase meters each year for new construction along with meter replacements. In the past four years the City has spent between $88,000 and $127,000 for new and replacement meters. This past year the City has nearly completed replacement of all water meters in the system. All new commercial and residential development will require water meter installation. The City's practice is to seek authorization from Council when expenditures with a vendor exceed $50,000 in one fiscal year. Staff is seeking approval to spend a not to exceed amount of $125,000, with Hydropro Solutions for water meters during the 2019 -2020 fiscal year. If actual expenditures approach the budgeted $125,000 staff will request a budget transfer to utilize Water Department contingency dollars for the difference and return to Council for approval to exceed this amount. GOAL To provide water meters for new construction as well as replacements of current in -use meters. These meters are vital for the provision of clean, pure drinking water for our residents and commercial businesses. COMMUNITY BENEFIT Our residents and commercial businesses benefit from clean, pure drinking water. SUMMARY OF RECOMMENDED ACTION Staff recommends that Council authorize expenditures totaling no more than $125,000 with Hydropro Solutions for water meters in 2019 -2020 fiscal year. FISCAL IMPACT Funds are budgeted and available for the purchase of new water meters in accounts 202 - 575 - 521405. $125,000 was approved in the FY 19 -20 budget for new water meter purchases. I N 7Ki7►1 I►111101117_"1 I [17 011 Staff recommends that Council authorize expenditures totaling no more than $125,000 with Hydropro Solutions for water meters in 2019 -2020 fiscal year. Attachments Resolution 19 -R -147 RESOLUTION NO. 19-R-147 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES TOTALING NO MORE THAN $125,000 WITH HYDROPRO SOLUTIONS FOR WATER METERS DURING THE 2019-2020 FISCAL YEAR AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the "City") has a need to purchase new water meters during fiscal year 2019-2020; and WHEREAS, City staff entered into an agreement with Hydropro Solutions for the Water Meter Replacement Project in FY 2018-2019; and WHEREAS, City staff has determined that Hydropro Solutions is the sole source vendor of the compatible water meters in the state of Texas; and WHEREAS, the City has an approved budget of $125,000 for the purchase of water meters for future development for the 2019-2020 fiscal year; and WHEREAS, new meters will need to be purchased to stay up with the growth of the City, staff recommends City Council establishes a not to exceed amount of $125,000 for purchases with Hydropro Solutions in fiscal year 2019-2020; therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes expenditures totaling no more than $125,000 with Hydropro Solutions for water meters during 2019-2020 fiscal year. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 12th day of November, 2019 CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor Brenda Dennis, City Secretary (CITY SEAL) 50664954.1 - 2 - Agenda No. 3. ei IRIUM City Council November 12, 2019 Meeting: Department: City Secretary Subject: Boards, Commissions and Committee Member Resignations - Consideration and /or action accepting the resignation from Mr. Michael Dahle from the Planning and Zoning Commission and the resignations of Mr. Lou Foehrkolb and Judith Lynn Foehrkolb from the Schertz Historical Preservation Committee. (Mayor /Council/B. Dennis) The City Secretary's office has received resignations from Mr. Michael Dahle, Mr. Lou Foehrkolb and Ms. Judith Lynn Foehrkolb. RECOMMENDATION: Staff recommends Council accept the resignations of Mr. Michael Dahle from Planning and Zoning, Mr. Lou Foehrkolb and Mrs. Judith Lynn Foehrkolb from the Schertz Historical Preservation Committee. Agenda No. 4. ei Olum City Council November 12, 2019 Meeting: Department: Police Department Subject: Resolution No. 19-R-149 - Consideration and /or action approving a Resolution authorizing the City Manager to enter into an agreement for the purchase of one (1) Animal Services Truck as part of the 2019 -2020 vehicle acquisition plan. (C. Kelm /M. Bane) BACKGROUND Within the 2019 / 2020 fiscal budget year, Schertz Animal Services was approved to purchase one (1) vehicle that is specific for use within Animal Services. A formal bid was advertised for a period of three weeks. One response was received for this project. The response was from MapleCrest Ford and inlign with budgetary numbers. GOAL To authorize the City Manager to execute the contract with Maplecrest Ford for the purchase of one (i) 2017 Ford F350 Truck with an animal services bed. COMMUNITY BENEFIT In order to provide the current level of service to the community, Schertz Animal Services needs to maintain an appropriate amount of reliable vehicles within its fleet, that will allow all Animal Services Officers respond to calls for service within the community by being able to transport animals to and from the shelter or for treatment. SUMMARY OF RECOMMENDED ACTION Staff recommends approval of the purchase of the one (1) 2017 Ford F35o Truck with an animal services bed. The purchase of this vehicle will be completed through Maplecrest Ford. FISCAL IMPACT The purchase of this Animal Service Truck will be funded through the city's general fund. The fiscal impact of this project will not exceed $68,136.93. RECOMMENDATION Approval of Resolution 19 -R -149. Attachments ACO Resolution Maplecrest Ford Bid IFB ACO Truck RESOLUTION NO. 19 -R -149 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE PURCHASE OF ONE (1) ANIMAL SERVICES TRUCK AS PART OF THE 2019 -2020 VEHICLE ACQUISITION PLAN. WHEREAS, Schertz Animal Services has a need to purchase one (1) Animal Services Truck; and WHEREAS, Schertz Animal Services has done due diligence in investigating what type vehicle would best suit the needs of the department, the best quality vehicle to ensure longevity and overall pricing; and WHEREAS, Schertz Animal Services, after completing a bid process through the Schertz Purchasing Department, has chosen Maplecrest Ford for the purchase of one (1) 2017 Ford F350 truck with an animal services bed; and WHEREAS, the City of Schertz will fund the purchase of this Animal Services Truck through the city's general fund. WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Maplecrest Ford pursuant to the vendor quote (attached). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the City Manager to accept the quote attached in Exhibit A and issue a Purchase Order to Maplecrest Ford in the amount of SIXTY EIGHT THOUSAND, ONE HUNDRED THIRTY SIX DOLLARS AND NINETY THREE CENTS ($68,136.93). Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this :Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 12t" day of November 2019. CITY OF SCHERTZ, TEXAS Michael R. Carpenter, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 0 W W I =-- M 1p 'Talij:JKLIAMPYTTITst Millis - 1 4 maplearest rord (973) 543-2531 DEALET 13D 454 VIN lFD7x3r62HZZ40531 NC Nc NC Nc 0 152101 00 359 ;Do 0 ,; NC Nc1 00 409100 00 171100 00 83100 00 92 100 mc Na 1 00 56'00 00 69;00 00 79100 00 249100 me NCI 00 552 100 1 mc NC NC mc 1 00 126100 00 301100 00 27 100 00 663;00 i1 ,1 ,. 11 FUEL N.1' t'' AMMMISING ASSESMONT SUPPING WEIGHT 5990 LBS. TOTAL 45050!00 m Jackson Creek Body Specifications: U= `� To Whom It May Concern; Please be advised that as of this date the following company is an authorized dealer Jackson Creek Mfg., Inc. Animal Control Truck Bodies, both stainless steel and aluminum: I Maplecrest Ford 102 E. Main St. 1jindl-jil- _ V ; 914�-* U Iffm Mfg., Inc. product line is: Phil Kozak PH# 973-407-9933 Email: Ij kozak� q'tgA_ Maple�rest Ford Warren Brown PH# 336-859-4561 Ewdil- Ndira - Diam and Deluxe Sure-Trip Traps *�N cm 41 ESWITATION FOR BIDS f for t i lill W „ y ,; . WIDDING AND CONTRACT REQUIREMENTS: PAGE Notice to Bidders 3 Part 1: General Requirements for Bids 4 Part II: Specific Requirements for Bids 13 Part III: Bid Form A 16 Part III: Bid Form B, ® Pricing 17 -T N01 ? R W-f 9 IFB 2020 -02 The City of Schertz, Texas, intends to purchase and invites you to submit a scaled bid for: KENNEL TRUCK FOR ANIMAL SERVICES I if ? * +» Ilk ur KENNEL TRUCK FOR ANIMAL SERVICES y(\#\«\«-$\ WIRM-wo I I Fllt i # �M UMIMMI. 16NMI;)JI W ereto, t me o ssuance 0 e may ssue subsequent riders after contract award setting forth additional Entities desiring to utilize this bid. VENDOR shall sign and return any subsequently issued riders within ten calendar days of receipt. Further, City shall not be considered and is not an agent; partner or representative of the Entity making purchases hereunder, and shall not be obligated or liable for any such order. any obligations, including, but not limited to, payment, and for any item ordered by an entity other than city. Vendor authorizes City's use of Vendor's name, trademarks and Vendor provided materials in City's Co-resentations and promotions regarding the availability of use of this contract. The City makes no j�M�eW6 PZWcIW&I Entity will purchase utzing City's contract. LIW I 1=1 U 19 01 6T.11 IIV4% 9 COM61 a 11113b,301M Pricing, form. Prices shall be all inclusive: No �jrice changes, additions, or subseguent gualificatiplL for su h items. Where unit pricing and extended pricing differ, unit pricing prevails. '1 2 11 1 XV. ANTICIPATED TERM OF CONTRACT Intentionally Left Blank XVI. EVALUATION the riqLt to contact My bidder, at M time, to glarif -y or r2quest information with regard to any bid. F The City of Schertz reserves the right to reject any or all bids, to waive any or all formalities or technicalities, and to make such awards of contract as may be deemed to be the best value and mosl advantageous to the City of Schertz. 14 M. CLARIFICATION OF REQUIREMENTS All requests for additional information or clarification concerning this bid must be submitted in writing using the eProcurement site at Www4jMp11 on the Public Purcb LW p4 I- I WIM111111110 "wfi I 76—M-Mi —T W Mylxwt addendum sent to respondents. XXI. INVITATION FOR ]BUDS PREPARATION COSTS Issuance of this IFB does not commit the City of Schertz, in any way, to pay any costs incurred in the preparation and submission of a bid, All costs related to the yonaration and submission of this IFB shall be bome by the respondent. WILL EQ4,'i'l�E17LL,'LG'1'1,7-L,-I;TOPPOR',L-�lIlTri' k on ent a T=s that it will not discriminate in hiring �@ , 12romotion treatmen ♦ other terms and conditions is 4 T I- ------ — -------------------- a"fikArt iA "qMYiMT and rearesentatives. shall not directiv discuss orDromote their bid with anv member of the Schertz ound 'IT *U=111 Lots 'RUTISIDU suall FUNDL 111 1110 r0JUCLIVU Of L110 1"OSPUMOUL5 DILL . 1& U15L%1d1JJ1Ud"q)n future co-tsideratio-,t of &Awilar IFB. vendor as independent contractor. The parties hereto understand and agree that the City shall not be liabl,-z for any claims which may be asserted by any third party occurring in connection with the services to bs IQ ROVERM A. This contract may be terminated: mom W41C. i` INJURIES TO THIRD PERSONS OR PROPERTY ARISING FROM RESPONDENT'S FERFORMANCE HEWTUTWETU, 1� 1 ' �r _ i )C XXXVI. VENUE, M Should the successful respondent be awarded a contract and become the holder of, and have access to, confidential information, (in the process of fulfilling its responsibilities in connection with the contract), the successful respondent agrees that it shall keep such information confi dential and will comply fully with the laws and regulations of the State of Texas, ordinances and regulations of the City, and any applicable federal laws and regulations relating to confidentiality, PART H SPECIFIC REQUIREAMNTS FOR BEDS u 10 � � A �#," 4 Trr with the specifications shown here in the solicitation. 'F17T.—Wita-44ri later than November 1, 2019. NewlUnused One Ton Super CablChassis Model Year 2017 - 2020,- The preferred Make is a Ford, but consideration wiffr' given to any r qualities of r> 1 ! oudined, .' Warranty Requirements A copy of the Manufacturer's Warranty for the Truck and the Kennel shall be included at the time of Welivery. It shall be a Full Manufacturer's Warranty dated on the Time/Date of Purchase, 1. The Bidder shall be an authorized sales and service center for the Vehicle and Kennel bid. Written documentation must be provided from the Manufacturer stating this condition. C. Preference will be given to Manufacturers whose Vehicle and Kennel meets the "Made in USA" standard. The Bidder shall provide a statement from the Manufacturer that the equipment being bid meets the "Made in USA" standard as defined by the federal government of the United States of America. KENNEL TRUCK FOR ANIMAL SERVICES %mom J.14 W, 0 M"14 A QIV W j 110 02020-02 11 IT www.schertz.com/P The City of Schertz reserves the right to reject any or all bids and to select the bid deemed in th% best interest of the City of Schertz from among those received. U1, SA Express; Public Purchase Website, [I-T-UTPrIl =10 ME =- Zam" 2020-002 Z141163 * &j --11 Q 01:1 :�&l ♦ rilmowl-T M. .l I L= Sealed bids addressed to the Purchasing and Asset Management Department will be received until October 18, 2019 at 3:00 PM, at 1400 Schertz Parkway Building # 2, Schertz, Texas 78154. All bids must be in the City of Schertz's possession • or before the scheduled date and time (no late bid will be considered). IT-11 (A 1 - I_ R �2 tM_ . L '— • ' ' 11 * ( I I 4Uij 1w1 to I I I I 1 P low I. M FUMBI! 1 71"LPIWRI Department at (210) 619-1160. In accordance with the Texas Local Govemment Code, the contract will be awarded to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the City. The City shall evaluate the bids on the basis of all factors that have bearing on price and performance of the items. littp-//www,schertz.com/bids.aspx?bidlD=41&PRINT=YES 10/1/261 Schertz, TX Page 2 of formalitiies or technicalities, accept the response or portions of the response determined to be the best value and most advantageous to \«©i« and hold the responses Ora period of 90 days w«§o«& king action. Respondents are required to hold their responses firm for the same period of time. 19 INV 0 afrom a Julie Gohlke jgohlke@schertz.com Download Available: A MIS Related Documents: - I -A-C� - KINIGIN City of Schertz 1400 Schertz Parkway, Schertz, Texas 78154 Hours: Monday - Friday: t!! =».» p.m. 10/1/201 http://www.schertz.com/bids.aspx?bidlD=41&PRINT=YES r 10/1/201 Agenda No. 5. ei IRIUM City Council November 12, 2019 Meeting: Department: City Secretary Subject: Cancellation of the December 24, 2019, Council Meeting - Consideration and /Or action canceling the December 24, 2019, City Council meeting due to Christmas Eve. (M. Browne /B. Dennis) As has been past practice, City Council has canceled the Tuesday before Christmas, Christmas Eve City Council meeting. Staff recommends Council approve the cancellation of the December 24, 2019, . City Council meeting. ei IRIUM City Council November 12, 2019 Meeting: Department: Planning & Community Development Agenda No. 6. Subject: Ordinance No. 19 -S -27 - Consideration and /or action regarding approval of an Ordinance on a request to rezone approximately 27 acres of land from General Business District (GB) and Manufacturing Light District (M -1) to Planned Development District (PDD), located at 17975 IH -35, City of Schertz, Guadalupe County, Texas (B. James, L. Wood, N. Koplyay)Finat Reading The applicant is proposing to rezone approximately 27 acres of land from General Business District (GB) and Manufacturing Light District (M -1) to Planned Development District (PDD); 17.8 acres will develop in accordance with the base zoning district of General Business (GB), 7.3 acres will develop in accordance with the base zoning district of Manufacturing Light (M -1), and 2.0 acres is designated for public right -of -way (Four Oaks Lane). The subject property is located at 17975 IH -35 and is currently developed with three buildings occupied by three different commercial businesses: an outdoor furniture retail store (Family Leasure), a sporting goods retail store (Rainbeau), and a gymnastics /dance studio (Stars Vipers Cheer and Tumbling). Seven (7) public hearing notices were mailed to surrounding property owners within two hundred (200) feet of the subject property on August 30, 2019 in preparation of the Planning & Zoning Commission meeting that took place on September 11, 2019. A public hearing notice was also published in the San Antonio Express on October 2, 2019. At the time of this report, Staff has received one response in favor of the requested zone change. The following project representatives spoke at the September 11, 2019 Planning & Zoning Commission public hearing: • Joe Simmons, Senior Vice President, Aquila Commercial. GOAL The proposed zone change is for approximately 27 acres of land from General Business District (GB) and Manufacturing Light District (M -1) to Planned Development District (PDD). Under the proposed PDD Development Standards, the property will have two base zoning districts within the PDD: GB and M -1. The portion of the property in front of the proposed Four Oaks Lane extension will have a base zoning of GB, and the portion of the property behind the Four Oaks Lane extension will have a base zoning of M -1. The general alignment of Four Oaks Lane was established during the preliminary plat application for the Discount Tire - TXS 11363 Subdivision. The proposed Planned Development District also provides specific design standards for current and future landscaping and permitted land uses on the subject property. The first amendment to the Schertz Unified Development Code proposed in the PDD Development Standards is regarding the permitted land uses on the property. The portion of the property with a base zoning of M -1 will not have any additional permitted uses and will function under the M -1 zoning district as it currently exists; however, the portion of the property with a base zoning of GB would be allowed to utilize the 'Office-Warehouse/Distribution Center' and 'Storage or Wholesale Warehouse' land uses by right. Currently, the 'Office-Warehouse/Distribution Center' land use is permitted in the General Business II District (GB -2) and in higher intensity commercial zoning districts, and the 'Storage or Wholesale Warehouse' land use is permitted in the General Business District (GB) with a Specific Use Permit and in higher intensity commercial zoning districts by right. The second proposed amendment to the Unified Development Code is regarding current and future landscaping regulations. The entire property included in this PDD will be held to the following increased landscaping standards if approved: • The applicant would be responsible for installing one (1) tree per forty linear feet (40') of street frontage along IH -35 at a 4 caliper inch planting size prior to the issuance of any building permits on the subject property. Essentially, before any new work can be done on site, the applicant will be required to install 23 new trees sized at 4 caliper inches along the property's 903' frontage on IH -35. The requirement for 4 inch caliper trees along IH -35 is an improvement on the current regulation for planting 2.5 caliper inch trees along principal and secondary arterials, as defined in UDC Sec. 21.1.4.3.C. • The applicant would be responsible for the base landscaping installation requirement of planting trees at a ratio of nine (9) trees per acre at a 4 caliper inch planting size. The requirement for 4 inch caliper trees for base landscaping installation is an improvement on the current regulation for planting 2.5 caliper inch trees, as defined in UDC Sec. 21.9.7.E.2 • The applicant would be responsible for the parking area landscaping requirement of planting a tree at the terminus of all rows of parking and every 12 parking spaces at a 4 caliper inch planting size and 5 shrubs at a 3 gallon planting size. The requirement for 4 caliper inch trees and 3 gallon shrubs for landscape islands is an improvement on the current regulation for planting 2.5 caliper inch trees and 1 gallon shrubs, as defined in UDC Sec. 21.9.7.H. I.e. • The applicant would be responsible for the perimeter landscaping requirement of planting a tree every 50 feet along all public rights -of -way at a 4 inch caliper planting size. The requirement for 4 caliper inch trees for perimeter landscaping along rights -of -way is an improvement on the current regulation for planting 2.5 caliper inch trees, as defined by UDC Sec. 21.9.7.H.2. The above landscaping regulations in the PDD Development Standards all require upsized landscaping materials in order to go above and beyond the current requirements. The landscaping regulations that are required to be met during a typical site plan process are also included in the PDD Development Standards in order to establish increased landscaping standards for all future development on site. COMMUNITY BENEFIT It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. The additional permitted land uses proposed in the PDD Development Standards are appropriate given the current zoning classifications and utilized land uses of the surrounding properties, as well as the existing conditions on the subject property. The subject property is currently surrounded by land that is zoned either General Business District (GB) or Manufacturing Light District (M -1), and a major interstate highway. The portion of the subject property that will have a base zoning of M -1 is adjacent to parcels of Land zoned Manufacturing Light District (M -1), one that is currently undeveloped and one that is currently utilized as a Building Material and Hardware Sales business. The portion of the subject property that will have a base zoning of GB is adjacent to parcels of land zoned General Business District (GB), two that are currently utilized as retail stores and one that is currently utilized as an office. The site marks a clear transition between the existing industrial land uses northwest of the property, and the existing commercial land uses along the IH -35 corridor. Typically, the General Business II District (GB -2) is an appropriate zoning district to mark the transition between industrial and commercial areas; however, there are several land uses in the General Business II District (GB -2) that would not necessarily be appropriate for a property with IH -35 frontage. From a staff perspective, these unique circumstances are where a Planned Development District can be used to create zoning regulations that are a good fit for the subject property. In this case, the base zoning district of the portion of the property in front of Four Oaks Lane will remain General Business District (GB), with two additional permitted land uses, 'Office-Warehouse/Distribution Center' and'Storage or Wholesale Warehouse', which are appropriate for an area that marks the transition between industrial and commercial areas. Regarding the existing conditions on site, the subject property is currently developed as three separate buildings totaling 311,000 square feet. With our recommendation of this zone change, Staff is being cognizant of the types of business /land uses that could be appropriate for buildings of this scale and orientation. The utilization of the 'Office-Warehouse/Distribution Center' and 'Storage or Wholesale Warehouse' land uses is realistic for the buildings on site, and would allow the property to be continually redeveloped and improved without necessarily requiring the property owner to completely tear down the buildings and parking lots. The proposed zone change will also allow for immediate landscaping regulations along the subject property's prominent IH -35 frontage. Without the landscaping requirements in the PDD Development Standards, the required trees along IH -35 would not be installed until the property frontage is within the limits of construction of new development on site, i.e. when the parking lots gets reconstructed. Through the PDD Development Standards, upsized trees will be required along IH -35 before any new work can be done on site, and it also establishes various increased landscaping regulations for all future development on site. These higher standards will apply to any new buildings or landscaped areas on the subject property, as well as all the landscaping along the future Four Oaks Lane extension (planned to be a Commercial Collector per the 2017 Master Thoroughfare Plan update). As opposed to the current 2.5 caliper inch tree planting size, the upgraded 4 caliper inch tree planting size will allow the landscaping on site to look more established, and this difference in the size of trees is potentially worth years of growth. Following the approval of House Bill 2439 at the latest Texas Legislative Session, and the resulting approved Ordinance 19 -5 -22, the City can no longer require more stringent exterior construction material standards for commercial development as it has in the past; however, the increased landscaping regulations defined in this PDD will mitigate some of these lost aesthetic regulations and continue to allow for development at a higher standard. FISCAL IMPACT None. The Planning and Zoning Commission conducted a public hearing for the item on September 1.1, 2019, and offered a recommendation of approval by a 6 -1 vote; Commissioner Evans voting nay. Given the City's immediate and future benefit from the PDD Development's increased landscaping standards, the current zoning classifications of the subject property and surrounding properties, and the existing conditions of the development on -site, Staff is also making a recommendation of approval of the requested zone change to PDD as submitted. City Council approved this item on first reading on October 22, 2019. Staff recommends approval of final reading. Attachments Ordinance 19-S-27 Ordinance 19-S-27 Exhibit A Ordinance 19-S-27 Exhibit B Aerial Map Public Hearing Notice Map PDD Development Standards Conceptual Site Plan Exhibit ORDINANCE NO. 19 -S -27 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 27 ACRES OF LAND FROM GENERAL BUSINESS DISTRICT (GB) AND MANUFACTURING LIGHT DISTRICT (M -1) TO PLANNED DEVELOPMENT DISTRICT (PDD), LOCATED AT 17975 I11-35, CITY OF SCHERTZ, GUADALUPE COUNTY, TEXAS. WHEREAS, an application to rezone approximately 27 acres of land located at 17975 1H -35, and more specifically described in the Exhibit A and Exhibit B attached herein (herein, the "Property ") has been filed with the City; and WHEREAS, the City's Unified Development Code Section 21.5.4.D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested zone change (the "Criteria "); and WHEREAS, on September 11, 2019, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to approve the requested rezoning; and WHEREAS, on October 22, 2019, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested zoning be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The Property as shown and more particularly described in the attached Exhibit A and Exhibit B, is hereby zoned Planned Development District (PDD). Section 2. The Official Zoning Map of the City of Schertz, described and referred to in Article 2 of the Unified Development Code, shall be revised to reflect the above amendment. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 9. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 22nd day of October, 2019. . PASSED, APPROVED AND ADOPTED on final reading the 12th day of November, 2019. . Michael R. Carpenter, Mayor I:�.im Brenda Dennis, City Secretary (SEAL OF THE CITY) METES AND BOUNDS DESCRIPTION FOR 27.037 ACRE TRACT OF LAND Being a 27.037 acre tract of land and the remaining portion of a 30.893 acre tract of land situated in the John Saladin Survey 404, AbstractNo. 299, in the City of.Schertz,: Guadalupe County, Texas, as described in Volume 1467, Page 695 of the Official Public Records of Guadalupe County, Texas and said 27.037 acre tract of land being more particularly described as follows: BEGINNING at a "MAG" nail found in the Northwesterly rigbi -of -way line of interstate Highway 35, being the Southeasterly comer of Lot I, Block 1,: Discount Tire -TXS 11363 Subdivision as recorded in Volume 19, Page 150 of the Official Public Records of Guadalupe County, Texas - THENCE with the boundary lines of Said Discount Tire Subdivision, and across and through said 30.893 acre tract of land, the following calls: N 270 30' 26" W a distance of 304.19 feet to a "MAG `° nail found for comer; S 620 29' 34" W a distance of 143.50 feet to a "MAG " nail found for :Northwesterly corner of said Discount Tire•TXC11363 Subdivision; TI-ffNCE departing said Discount Tire Subdivision, and across and through said 30.893 acre tract of land, the following calls: N 270 30' 26" W, a distance of 350.50 feet to a point for a corner; S61'20' 14" W; a distance of 2.29 feet to a point for the most Easterly comer of Time Trail, (Called Four Oaks Lane. per Street signs) a dedicated R.O.W. as shown on Wal- Mart :9upereenter Subdivision #3391 -00 as recorded in Volume 6, Page 677 -679 . of the Map and Plat Records of Guadalupe County; THENCE with said Four Oaks Lane: N 27 °:34' 28" W a distance of 60.01 feet to a 1/2" pin with cap stamped "DAM #5348 PROP. COR" set for the Northeasterly comer of said Four Oaks Lane; S 61' 20' 14 W adistance of 148.20 feet to a I/," iron pin with cap stamped "MOY SURVEY" found for the Southeasterly corner of a 9.386 acre tract of land as described in Volume 878, Page 893 of the Official Public Records of Guadalupe County, Texas, and being a Westerly: corner of this herein described 27.037 acre tract of land; THENCE departing the Northwesterly right-of-way line of said Four Oaks Lane; and with the Northeasterly line of said 9.386 acre tract of land; N 27' 32' 52" W a'distance of 566.91 feet to a ' /z" iron pin with cap stamped `°MOY SURVEY" found for the Northeasterly corner of said 9.386 acre tract of land, and being in the Southeasterly line of a 28.928 acre tract of land as recorded in Volume. 1.810, . Page 362 of the Official Public Records of Guadalupe County, Texas,, and being the most Westerly comer of this herein described 27.037 acre tract of land; THENCE departing the Northeasterly corner of said 9.386 acre tract of land, and with the Southeasterly line of said 28.928 acre tract of land; N 59 °29' -57" E, at 824.73 feet passing the Southeasterly corner of said 28.928 acres of land, and continuing with a Southeasterly line of San Antonio Shoe Subdivision as recorded in Volume 4, rage 312 of the Map and Plat Records of Guadalupe County, Texas, and continuing atotal distance of 1088.61 feet to a'''W' iron pin found for an interior comer of said San Antonio Shoe Subdivision, the most ]Northerly comer of this herein described 27,037 acre tract of land; THENCE departing said interior corner, and with a Southwesterly line of said San Antonio Subdivision, S 30 °.27' 21" F a distance of 1016.93 feet to a %" iron pin found in the Northwesterly right-of-way line of Interstate highway 35, the most Southerly comer of said San Antonio Shoe Subdivision, and the Southeasterly corner of this herein described 27.037 acre: tract of land; THENCE departing said Sad Antonio Shoe Subdivision and with the Northwesterly right -of -way line of Interstate Highway 35, S 410 45' 40"W a distance of 903.50 feet to the POINT OF BEGINNING and containing this herein described 27.037 acre tract of land. "This document: was prepared under 22 TAG §663.21, does not reflect the results of an on the ground survey, and is not to be used to convey or establish interests in real property except those rights and interests implied or established by the creation or reconfiguration of the boundary of the political subdivision for which it was prepared." Bearings based on the Texas State Plane Coordinate System, Texas South Central Zone (4204), MAD 1983. 6 A Drew Awyer Registered Professionalor No. .5348,' T13PLS Firm Registration #10191500 5151 W. State Highway, New Braunfels, TX 78132 BRm43— GZid.Ridge- 29.779 ZONING AC M &B 2 �fol N 2 E E N 0. N 0 0 co 6 0 Z 0 U N >� Ld 0 0 12 0: 0 1.1 W c� 2 F 20OFT BOUNDARY I 14 F07, V 100-YR FLOOD PLAIN S59*29'57"W 1088.61' co 9p m C� co 2! ji �� ill gmpp F-6qlll 11 20OFT BOUNDARY c.n PD m 'L-79.99, R=248.04 .8.48 S49- 07- 06"W, 79.64 27 X A", --�J`74- i(Mll ;cx, Lo 00 00 co �o co 04 v ID 'ON M " SIR N m N62'29'34"E 14i.-50' �u 0 C) CO 'do '111,4111111111111! 11110 PROPERTY1: j:e SHOE COMPANY ZONED M-1 & GB U. 0 SAN ANTONIO SHOW SUBD. SAN ANTONIO SHOE INC., PROP ID 39410 uj N 17995 N IH 35 1--j SCHERTZ, TX 78154 0 VOLUME 656, PAGE 597 6 PROPERTY 2: u COMMERCIAL/RETAIL D ZONED GB ne DISCOUNT TIRE, PROP ID 169617 V) N IH 35 SCHERTZ, TX 78154 0 VOLUME 656, PAGE 597 u PROPERTY 3: COMMON LAND ZONED M-1 & GB C & W RANCHES LTD, PROP ID 70522 17975 N IH 35 SCHERTZ, TX 78154 VOLUME 1467, PAGE 695 ZONED M-1 & GB PROPERTY 4: COMMERCIAL/RETAIL ZONED M-1 & GB WAL-MART REAL ESTATE BUSINESS TRUST, PROP ID 134191 6102 FM 3009 5 SCHERTZ, TX 78154 VOLUME 2421, PAGE 120 PROPERTY5: COMMON LAND ZONED M-1 ERIC W. WHITE, PROP ID 70500 FM 3009 SCHERTZ, TX 78154 C2 VOLUME 878, PAGE 893 U < PROPERTY 6: x 00 COMMON LAND 0 ZONED M-1 BRAVO INVESTMENTS LTD, PROP ID 70510 6106 FM 3009 SCHERTZ, TX 78154 0 VOLUME 181 PAGE 362 05 4 Ln 0� u m . n FOUR OAKS LANE 0 CD u -0 00 0 00 �o 2 fl- �fol N 2 E E N 0. N 0 0 co 6 0 Z 0 U N >� Ld 0 0 12 0: 0 1.1 W c� 2 F 20OFT BOUNDARY I 14 F07, V 100-YR FLOOD PLAIN S59*29'57"W 1088.61' co 9p m C� co 2! ji �� ill gmpp F-6qlll 11 20OFT BOUNDARY c.n PD m 'L-79.99, R=248.04 .8.48 S49- 07- 06"W, 79.64 27 X A", --�J`74- i(Mll ;cx, Lo 00 00 co �o co 04 v ID 'ON M " SIR N m N62'29'34"E 14i.-50' �u 0 C) CO 'do I Eliot! G I F I E I D I c APPLICANT: JOE SIMMON PACVENTURES, INC. 1717 W 6TH STREET, SUITE 400 AUSTIN, TEXAS 78703 0 100 200 50 150 GRAPHIC SCALE: 1" = 100' LOCATION MAP NOT TO SCALE LEGEND BOUNDARY / RIGHT OF WAY ADJOINING PROPERTY BOUNDARY — — — — — — — — — — — 200 FT NOTIFICATION BOUNDARY — ---- — ---- ----- ----------- ------ EXISTING CURB & GUTTER — — — —xxxx — — — — CONTOUR (GRADE) ELEV, m7m, 71117 11 1 fif 711�111111111111 AREATOBEREZONED OWNER/DEVELOPER: CAROLYN WHITE C&W RANCHES LTD 17969 IH-35 N SCHERTZ, TX 78154 PHONE: (210) 651-6526 SURVEYOR: DREW MAWYER 5151 W SH-46 NEW BRAUNFELS, TX 78132 PHONE: (830) 730-4449 FIRM #10 191500 SITE NOTES: 1 . A PORTION OF THIS SITE FALLS WITHIN THE 100-YEAR FLOOD PLAIN PER FEMA FIRM PANEL 48187CO21F, DATED NOVEMBER 2,2007. 2. THE THOROUGHFARE ALIGNMENTS SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSES AND DO NOT SET THE ALIGNMENT. ALIGNMENT IS DETERMINED AT TIME OF FINAL PLAT. I I EXISTING GROSS GB ZONING ACREAGE: 15.786 ACRES EXISTING GROSS M-1 ZONING ACREAGE: 11.406 ACRES PROPOSED GROSS PDD ACREAGE: 27.192 ACRES PROPOSED ROW: 2.024 ACRES PROPOSED NET PDD ACREAGE: 25.168 ACRES W c� C? 04 '111,4111111111111! 11110 j:e 1 < > U. 0 0 rvoo uj N 1--j < 0 u U D ne V) 0 0 LL u I Eliot! G I F I E I D I c APPLICANT: JOE SIMMON PACVENTURES, INC. 1717 W 6TH STREET, SUITE 400 AUSTIN, TEXAS 78703 0 100 200 50 150 GRAPHIC SCALE: 1" = 100' LOCATION MAP NOT TO SCALE LEGEND BOUNDARY / RIGHT OF WAY ADJOINING PROPERTY BOUNDARY — — — — — — — — — — — 200 FT NOTIFICATION BOUNDARY — ---- — ---- ----- ----------- ------ EXISTING CURB & GUTTER — — — —xxxx — — — — CONTOUR (GRADE) ELEV, m7m, 71117 11 1 fif 711�111111111111 AREATOBEREZONED OWNER/DEVELOPER: CAROLYN WHITE C&W RANCHES LTD 17969 IH-35 N SCHERTZ, TX 78154 PHONE: (210) 651-6526 SURVEYOR: DREW MAWYER 5151 W SH-46 NEW BRAUNFELS, TX 78132 PHONE: (830) 730-4449 FIRM #10 191500 SITE NOTES: 1 . A PORTION OF THIS SITE FALLS WITHIN THE 100-YEAR FLOOD PLAIN PER FEMA FIRM PANEL 48187CO21F, DATED NOVEMBER 2,2007. 2. THE THOROUGHFARE ALIGNMENTS SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSES AND DO NOT SET THE ALIGNMENT. ALIGNMENT IS DETERMINED AT TIME OF FINAL PLAT. I I EXISTING GROSS GB ZONING ACREAGE: 15.786 ACRES EXISTING GROSS M-1 ZONING ACREAGE: 11.406 ACRES PROPOSED GROSS PDD ACREAGE: 27.192 ACRES PROPOSED ROW: 2.024 ACRES PROPOSED NET PDD ACREAGE: 25.168 ACRES W c� C? 04 ,'I- L0 T- oo < u) �—Il U LLI Lu Lo Z 0 co Z) U 0 0 L.0 LLI (D o- r*) Z) ne < z LLj D (D LLI r 0 U) i�*-i M I: V* u') 00 ILL 6 z 75; Of ILL W 00 d r- < cf) 0 < of x w Z F- < > 5 Z 0 z < cn z w < L0 r x W U a 0 P-4 6i -j F- w w r (1) EXHIBIT 0 j:e 1 < > U. 0 0 rvoo uj N 1--j < 0 u U D ne V) 0 0 LL u ,'I- L0 T- oo < u) �—Il U LLI Lu Lo Z 0 co Z) U 0 0 L.0 LLI (D o- r*) Z) ne < z LLj D (D LLI r 0 U) i�*-i M I: V* u') 00 ILL 6 z 75; Of ILL W 00 d r- < cf) 0 < of x w Z F- < > 5 Z 0 z < cn z w < L0 r x W U a 0 P-4 6i -j F- w w r (1) EXHIBIT DEVELOPMENT STANDARDS W W1101 10114 011111141 K612 LTA 1:11 k1k dill &111 *01 [a] a fel,"Ydill a Q 4 ki I R 1614 *4161kTA I LTA 14 &SIM TABLE OF CONTENTS I. General A. Introduction 11. Zoning Districts (Article 5) A. Permitted Land Uses (Section 21.5.8) Ill. Site Design Standards (Article 9) A. Landscaping (Section 21.9.7) IV. Amendments to the Planned Development District V. Appendices and Attachments A. Conceptual Site Plan of PDD GARDEN RIDGE COMMERCIAL I. General A. Introduction This property will develop in accordance with the provisions of the City of Schertz Unified Development Code (UDC) as amended. This property will develop in accordance with the base zoning districts of General Business (GB) District and Manufacturing Light (M -1) District, with the following modifications to the UDC relating to permitted land uses and landscaping: II. Zoning Districts (Article 5) Q Permitted Use Table. In addition to the permitted uses listed in UDC Table 21.5.8. Permitted Uses as amended, the Office- Warehouse /Distribution Center and Storage /Wholesale Warehouse land uses shall be permitted in areas with a base zoning of General Business (GB) District. Q s ordinances and standards applicable to the uses on the zial and industrial lots of the PDD will apply with the amendments /variances to the sub - sections of the UDC as H 21.9.7(E)(2) — Landscape Installation Required. All properties wide trees at a ratio of nine (9) trees at 4 inch caliper size (43,560 square feet) of gross lot area. Section 21.9.7(H)(1)(c) — Parking Area Landscaping — Interior Landscaping. Interior Areas of parking lots shall contain planting islands located so as to best relieve the expanse of paving. Planter islands must be located no further apart than every twelve (12) parking spaces and at the terminus of all rows of parking. Such island shall be a minimum of 200 square feet or ten feet (10') by Page 2 of 4 twenty feet (20') in size. Each planter island shall contain a minimum of one shade tree at 4 caliper inch size and five shrubs at 3 gallon size. Section 21.9.7(H)(2) — Parking Area Landscaping — Perimeter Landscaping. All parking lots and vehicular use areas shall be screened from all abutting properties with a wall, fence, hedge, berm or other durable landscape barrier. All parking lots and vehicular use areas shall be screened from all abutting public rights - of -way with a wall, berm or combination of hedge and berm. Any living barrier shall be established in a minimum five foot (5') planting strip. Plants and materials used in living barriers shall be at least thirty inches (30 ") high at the time of planting and shall be of a type and species that will attain a minimum height of three feet (3') one (1) year after planting. Any landscape barrier not containing live plants or trees shall be a minimum of three feet (3') high at time of installation. Perimeter landscaping shall be designed to screen off - street parking lots and other vehicular use areas from public rights- -way and adjacent residential Sect 21.9.7(H)(2)(a) — Parking Area Landscaping — Perimeter ping. Whenever an off - street parking or vehicular use area public right -of -way, except a public alley, a perimeter )e area of at least fifteen feet (15') in depth shall be ied between the abutting right -of -way and the off - street or vehicular area. These perimeter landscape areas shall at least one (1) shade tree at 4 caliper inch size for each fifty et (50'), or fraction thereof, of perimeter area. 21.14.3(C) — Additional Design Requirements — Landscape � minimum twenty foot (20') wide landscape buffer shall be provided adjacent to any public right -of -way classified as a Principal Arterial or Secondary Arterial in accordance with Sec. 21.14.1. Trees shall be planted at an average density of one (1) tree per forty linear feet (40') of street frontage at 4 inch caliper size, except for public schools. The landscape buffer shall require an irrigation system and shall be maintained by the property owner. The Page 3 of 4 landscape buffer and trees shall be installed prior to the issuance of any building permits on the subject property IV. Amendments to the Planned Development District Any significant changes from the established standards for the approved PDD, or changes that alter the concept of the PDD will cause the plan to be resubmitted for approval by the Planning and Zoning Commission and the City Council, including a new public hearing with applicable fees. Minor changes which do not change the concept or intent of the development shall be approved or denied administratively. Adjustments to site design elements including but not limited to, parking, . building location, stormwater detention, landscaping, will be considered a minor change. V. Appendices and Attachments A. Conceptual Site Plan attached as Page 4 of 4 N a N 0 _o L e 0 G N N w i 0 6 E O U N L V V7 O O ID o n r � C V U N N � V G U N Q � O Q O > G � O � G N N G N O s- Agenda No. 7. ei 10UM City Council November 12, 2019 Meeting: Department: Engineering Subject: Resolution No. 19-R-150 - Consideration and/or action approving a Resolution authorizing a contract with D & S Concrete Contractors relating to Schedule I of the 2018 Street Preservation and Maintenance /Rehabilitation Project and authorizing the budget expenditures for the project and rejecting all bids for Schedules II and III of the project. (B.James /K. Woodlee /J. Nowak) The 2018 Street Preservation and Maintenance /Rehabilitation Project was previously bid and no bids were received. Based on contractor feedback, the bid package was modified and the project was re -bid in September. The bid package is split into three schedules. Each schedule represents work items of a similar nature. Schedule I is for reconstruction of a segment of Tri- County Parkway (I -35 to Corridor Parkway) and a segment of Schertz Parkway (Maske Road to Woodland Oaks Drive) with a concrete pavement section. Schedule II is for Northcliffe reclamation, reconstruction of a segment of Randolph Avenue (Main Street to Exchange Avenue), and an overlay to a portion of Schertz Parkway (Live Oak Road to Beck Street). Schedule III is for applying a chip seal to several areas (Randolph Avenue, a segment of Curtiss Avenue, Live Oak Road, Greenfield Village subdivision, The Estates at Wilson's Preserve subdivision, Deer Haven subdivision, and Lone Oak subdivision). The bid package allowed for awarding a single contract for all three schedules or individual contracts for each schedule. Three bids were received on October 3, 2019, for the project. One bidder bid on all three schedules; one bidder bid on Schedule I only, and one bidder bid on Schedule III only. In reviewing the bids, it was discovered that the single bidder for Schedule III has turned in a bid on the bid form from the first bidding attempt, instead of the bid form contained in the bid package. As a result, the submitted bid did not contain all the proposed work for that schedule and the bid had to be declared as non - responsive to the request for bids. The bidder was notified of the error in his bid and the bid can not be considered for contract award. Selection of the best bid was based primarily on cost. All bidders were required to submit additional information, such as experience on similar projects; experience on public projects; available resources to complete the project; corporate history and stability; and references. The additional information was used to verify the bidders were capable of completing the project. Based on the information provided, all the bidders are capable of completing the project work they bid on. The lowest bid received for Schedule I was from D & S Concrete Contractors and was lower than the Engineer's Estimate. Only one bid was received for Schedule II and the costs were significantly higher than the Engineer's Estimate. The bid we could consider for award for Schedule III was also significantly higher than the Engineer's Estimate. Based on the bid results, staff feels it is appropriate to award a construction contract for Schedule I. For Schedules II and III, staff feels it is appropriate to reject all the bids and re -bid the two schedules. A Schedule I construction contract awarded to D & S Concrete Contractors would reconstruct a portion of Tri- County Parkway (I -35 to Corridor Parkway) and a portion of Schertz Parkway (Maske Road to Woodland Oaks Drive) with concrete pavement. The bid package did contain an asphalt pavement alternate for the Schertz Parkway reconstruction. D & S did not provide a bid for the asphalt alternate. Their bid was lower than the other bid received that included the asphalt alternate. The other bid received for concrete pavement was significantly higher than D & S Concrete Contractor's bid. GOAL