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May 1, 2019 Schertz Animal Care MinutesMINUTES ANIMAL CARE ADVISORY COMMITTEE MEETING MAY 1, 2019 The Animal Care Advisory Committee of the City of Schertz, Texas held a Regular Meeting on May 1, 2019 at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers Conference Room, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members were present: Ginger Dispain, Animal Shelter Manager Brooke Knowlton, Doctor of Veterinary Medicine Michelle Helgren, Under Savannah's Wings Allyson Heyward, City Council Liaison Marc Bane, Assistant Chief of Police, Chair Staff Present: Steve Solitto, Sergeant Brian James, Assistant City Manager Michael Hansen, Chief of Police Jacki Marbach, Administrative Assistant Members not present: Lisa Connolly, Homes for Pets Call to Order Marc Bane called the meeting to order at 6:08 pm Hearing of Residents Mary Brassfield Stated she is not involved with a rescue, but she got involved because issues were dumped in front of her. She met with Brian a few weeks ago and she said she is happy to see changes being made. She wanted to be a foster and called Schertz where she was told Schertz did not have a foster program and would never have a foster program. She is now fostering for ADL and mostly fosters neonates. She then asked if Schertz would ever have a foster program. Chief Bane told her we do have a foster program and suggested she come visit us to get more information. Brian James then suggested setting up a meeting for her to get more information and placing the foster program on the agenda for the next meeting so it could be discussed. She then stated her questions; when will the shelter 05/01/19 Minutes, Schertz Animal Care Advisory Committee 4✓ reopen and will there be any changes to the hours. She is concerned that if someone finds a dog after hours, they are not able bring it to the shelter, and if someone loses a dog, they have to miss work to get it back. Gwen Jones Stated she came to observe. Asked if the shelter was on track to reopen. Chief Bane said he could not answer that. Brian James pointed out that was an agenda item and that we would discuss it then as we cannot do back and for discussion during hearing of residents. Brian James then further explained that citizens to be heard was just for comments and that back and forth comments were welcome during discussion of agenda items. Carol Kelley Stated she has been a Schertz resident for 32 years. Stated she is aware that there have been issues here and wanted to see where things stand, and is hopeful things are improving. Discussion and/or Action Items 1. Minutes — Consideration and/or action regarding the approval of the minutes of the regular meeting of March 20, 2019. Motion was made by Michelle Helgren to approve the minutes. Allison Heyward seconded the motion. Motion passed. Vote was unanimous. 2. Personnel Update Asst. Chief Bane discussed the recent moving of Sgt. Solitto to Animal Services whose full time assignment will be overseeing Animal Services. He comes with many years of experience with the city and is a great supervisor. He will bring structure to day -to -day operations. Sgt. Solitto stated he is happy to join Animal Services. I Shelter Update Assistant Chief Bane and Brian James gave an update on the building and floor. Brian James spoke about the floor project, the job of resealing, the progress and the re- opening of the shelter. They are hoping the floors will be done Saturday. Then painting and cleaning up will be done Saturday and Sunday and will be able to move back in early next week. Brian James continued to talk about plans for a sally port for the officers. The main purpose would be for the safety of the officers as they do come in at all times of the day 05/01/19 Minutes, Schertz Animal Care Advisory Committee O- and night. The fenced area will also be useful if an animal becomes loose while transporting to or from the Shelter. The first quote came in around $31,000.00 and we still need to get more quotes. Brian James also talked about the A/C system and there are talks with Building Maintenance in regards to a permanent solution. The A/C system has been shut down during the flooring project and the ducts have been cleaned and will be turned back on and checked before the building opens. Assistant Chief Bane talked about shelter stats. As of April 25, 2019, there have been 248 animals that have passed through the doors of the shelter since the beginning of the year. In the agenda packets are numbers broken down to include wildlife animals. Assistant Chief Bane continued to talk about our recent adoption events to include opening day of BVYA, Movin' on Main, Walmart on the weekends, Pets Barn, the 100 club event at McDonalds as well as trying to work with HEB to have events there a couple of weekends. Ginger Dispain followed up with talking about the Chic Fil A Leader Team wanting to do an event and do themed costumes for the animals. This is to occur either behind the school or at the dog park May 18, 2019 from 10:00am- 2:00pm. Paws on Patrol was presented by Assistant Chief Bane. He explained how we are incorporating officers in videos and with animals. Brian James discussed how the lost pet's page, our Facebook and the website is used. Recovered pets are immediately placed on Facebook in hopes that their owners can be located. The animals are kept on the website until their wellness visit and it then centralizes the animals to help citizens find their pets. Assistant Chief Bane discussed staffing as we have one part-time kennel tech opening. Brian James discussed for newcomers the amount of staff we have, which includes, Sgt. Solitto, Cringer Dispain, four Animal Control Officers, 1 full time kennel tech and 1 part- time kennel tech. We are currently looking for a part-time kennel tech. 4. RAFB Contract Sgt. Solitto let us know about the contract and that it is time to renew. There is a new contract to be presented to them; the city will have to carry medical and liability on personnel. Under billing on the old contract, it said $100.00 for call out during duty hours, $150.00 for call out with a capture and then $150.00 for non -duty hours and we are adding the extra $50.00 for a capture after hours. All other fees will be the same. We will maintain and post a list of animals captured on base. If wildlife is found we can take it and release it back into the wild. As to installation access, we will be treated like other contractor on the base. We will get a 12 -month pass after proper vetting. With the 05/01/19 Minutes, Schertz Animal Care Advisory Committee U background process we do on our ACOs there should not be a problem. We will need to contact them with any employee terminations. Previously the contact expired and had to be done every year, we are asking for it to automatically renew on a yearly basis, however either party may terminate with a 30 day prior notice. 5. Rescue Application and Review Sgt. Solitto went over minor changes since last meeting. Make sure you know who is picking up dog as sometimes a person can pick up an animal and they may not truly be from a rescue. They must update the list every time they lose an employee. 6. Presentation of Animal Care Matrix Assistant Chief Bane reviewed the Animal Care Matrix. A motion was made to approve Matrix by Allyson. Heyward. Seconded by Dr. Brooke Knowlton. Motion passed. Vote was unanimous. Requests and Announcements 7. Announcements by the Assistant City Manager There were no announcements from Brian James. 8. Announcements by Assistant Chief of Police There were no announcements from Assistant Chief Bane. 9. Announcements by Committee Members There were no announcements. 10. Requests by Committee Members that items be placed on a future Animal Care Advisory Committee Agenda There was a request to discuss a foster program. Adiournment Marc Bane adjourned the meeting at 7:00 pm 05/01/19 Minutes, Schertz Animal Care Advisory Committee J� Charles Kelm Assistant City Manager ATTEST: l/� ' k, - Marbach, ve Assistant 05/01/19 Minutes, Schertz Animal Care Advisory Committee