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01-15-2020 CCAB Agenda with backupMEETING AGENDA Committee of Committee's Advisory Board REGULAR SESSION JANUARY 15, 2020 HAL BALDWIN MUNICIPAL COMPLEX ROOM 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 Call to order (Richard Dziewit) Discussion and /or Action Items j. Minutes - Consideration and /or action regarding the approval of the minutes of the regular meeting of September 18, 2019. Reports /Updates/Discussion and or Action 2. Boards, Committee, Commission report /updates. (B. James) 3 City Manager report /updates. (M. Browne) 4 Introduction of the New Economic Developments Director, Adrian Perez, and Presentation /Discussion on Economic Development updates. (M. Browne) 5. Update on signal lights on FM 3009. (B. James) (. Future Agenda Items Requested - This is an opportunity for the Board members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. Adjournment January 15, 2020 CCAB AGENDA Page 1 0 1, GAYLE WILKINSON, DEPUTY CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 7th DAY OF JANUARY 2020 AT 10:30 A.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. Gayle Wilkinson I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 2019. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030. January 15, 2020 CCAB AGENDA Page 2 Agenda No. 1. ei Olum City Council 01/15/2020 Meeting: Department: City Secretary Subject: Minutes - Consideration and /or action regarding the approval of the minutes of the regular meeting of September 18, 2019. The City Council held a Regular City Council meeting on September 18, 2019. Attachments Draft Minutes 09 -18 -2019 MINUTES REGULAR MEETING SEPTEMBER 18, 2019 A Regular Meeting was held by the Committee of Committees Advisory Board of the City of Schertz, Texas, on September 18, 2019, at 3:00 p.m., at the Council Chambers Conference Room located at 1400 Schertz Parkway, Schertz, Texas. The following members present to -wit: Chair Richard Dziewit Board Member Sue Boissonneault Board Member Glen Outlaw Absent: Board Member Chris Bryan shares Macaluso Staff Present: City Manager Dr. M. Browne Assistant City Manager Charles Kelm Executive Director of EDC Kyle Kina Planner I Emily Delgado Guests present: Call to Order Chair Richard Discussion Chair Richard Board Member Earl Hartzog Board Member Fae Simmons Board Member Patti Dilworth Assistant City Dilworth, Board Member Paul Tony i James Wilkinson the approval of the minutes of the ember Hartzog who made a motion to approve the Boissonneault. The vote was 6 -0 -0. Motion passed. each Board Member to introduce themselves. Reports /Updates /Discussion and /or Action 2. Introduction of new Assistant City Manager Charles Kelm. (M. Browne) Chair Richard Dziewit introduced Assistant City Manager Charles Kelm and asked him to tell the committee a little about himself. Assistant City Manager Charles Kelm gave a brief bio of himself and his job description with our City. 03 -20 -2019 Minutes page - 1 - City Manager Mark Browne also gave a brief bio of Assistant City Manager Charles Kelm and commented on the great work he is doing for our City. 3. Boards, Committee, Commission report/updates. (B. James) Assistant City Manager Brian James proposed he would have one version of updates typed up per meeting outlining what each board has done since CCAB's previous meeting and would add what is talked about at the present meeting, eliminating two different documents for each meeting. Assistant City Manager Brian James gave an overview of the reports from Boards and Commissions since June 18 also giving Executive Director of Economic Development Kyle Kinateder time to give a brief update, along with comments and updates from various Board members and answered questions from Board Members. 4. City Manager report/updates. ( M. Browne) City Manager Mark Browne gave updates and answered questions on the following: Update on the Northcliffe Golf Course. Updates on water /sewer in reference to the 1M gallon storage tank in South Schertz, a new water line from Schertz Seguin Local Government Corporation (SSLGC), a 3M gallon ground storage tank, the status on obtaining easements for the Woman Hollering Sewer Trunk line that will serve South Schertz,_ and finally future water development with Cibolo Valley Local Government Corporation (CVLGC). Announced Executive Director of Economic Development Kyle Kinateder has taken a job in Midlothian,' Texas and expressed his appreciation for all of Kyle's hard work and congratulated him. City Manager Mark Browne will serve as the interim EDC Director as we look for a replacement for Kyle. cybercrimes against Municipalities and other entities. Chair Richard Dziewit moved to go to item 6 before item 5 Planner I Emily Delgado had an appointment she needed to attend. 5. The 2020 Census and the Committee's role update. (T. McFalls) GIS Coordinator Tony McFalls gave a Power Point and provided handouts and gave an update on the Census and answered questions from Board Members. 6. Unified Development Code Updates. (B. James /E. Delgado /B. Cox) Planner I Emily Delgado gave a Power Point and brief explanation of the Unified Development Code Updates and answered questions from Board Members. 03 -20 -2019 Minutes page - 2 - 7. Final FY 2019/2020 Budget and Tax Rate Summary Report. (M. Browne /B. James /J. Walters) Assistant City Manager Brian James gave a brief Power Point and overview of the FY 2019/2020 Budget and Tax Rate Summary Report and answered questions from Board Members. 8. Future Agenda Items Requested — This is an opportunity for the Board members to request that items be placed on a future agenda. No discussion of the merits of the item may be taken at this time. City Manager Mark Browne suggested EDC Board Members Earl Hartzog and Flo (Fae) lights on 3009. Chair Richard Dziewit led a discussion on 2020 and the following meetings for 2020 Wednesday. Everyone present agreed. ADJOURNMENT: Im Board Member Hartzog made a motion to adjoi 03 -20 -2019 Minutes page - 3 - in their department. 1 an update on the signal ing the next meeting date to January 15, d in April, July, and October on the third the meeting, seconded by Board Member 'he meeting was adjourned at 4:42 p.m. Richard Dziewit, Chair Committee of Committees Advisory Board September 18, 2019 Reports from Boards and Commissions — Since June 19, 2019 Animal Care Advisory Committee — August 7 At their August 7 meeting, staff provided the Committee with an update on building repair and improvements —the floor, AC, new cat kennels, and temporary quarantine space. Staff also provided statistics on adoptions, surrenders, euthanasia, etc. Staff walked the Committee through some changes to the Animal Care Matrix (that was subsequently approved by City Council). Staff also discussed efforts to work with foster groups. Board of Adjustment — July 8 BOA approved a variance to allow additional wall signage for a business in the Verde Enterprises Business Park whose signage is restricted to less than is normally allowed by older zoning. Historical Preservation —July 25 The Historical Preservation Committee discussed the Summer 2019 Newsletter and Remembrances Special Edition Articles which are available on the City's website. They also discussed some recent genealogy work on Joseph /Charles Schertz, historic photos in the new Staybridge Hotel, and art proposals along Main Street. Library Board — August 19 (the July meeting was cancelled due to the 4th of July holiday and the August and September meetings were combined due to some scheduling conflicts) The Library Board received reports on the Board's finances, library usage and the bookstore. They also discussed increasing the price for bags of books at the books sales. Parks and Recreation Advisory Board — July 22 At their July 22 meeting, the Board received updates on a number of Parks programs, initiatives and projects. They also discussed hike and bike trail construction, including how to fund more construction. Planning and Zoning Commission — June 26, July 10, July 24 (cancelled), August 14, August 28, and September 11 At their June 26 meeting, the Commission approved two subdivision plats, recommended approval of a rezoning on Main Street and per staff's request recommended that Wiederstein Road, between Old Wiederstein and IH 35 be changed to Cibolo Valley Drive — the name change was subsequently approved by City Council as was the rezoning request. At their July 10 meeting, the Commission approved a replat and recommended approval of a rezoning request for a future phase of the Parklands residential development — this was subsequently approved by City Council. At their August 14 meeting, the Commission approved two subdivision plats. At their August 26 meeting, the Commission recommended approval of changes to the Unified Development Code (UDC) prompted in large part by recent changes in State law. These include significant changes to the development process and the elimination of materials requirements for new buildings. Staff also recommended changes to the setback requirements for carports. These changes were subsequently approved by Council. At their September 11 meeting, the Commission approved a plat and recommended approval of two zoning requests. One is to allow a convenience store with gas pumps at Schwab Road and IH 35, the other is to allow additional uses on the old Garden Ridge Pottery property. These requests will go to Council in late September or October. TSAC — July 4 (cancelled), August 1 and September 5 At their August 1 meeting, TSAC discussed speeding issues in the Dove Meadows neighborhood. Staff is going to conduct additional traffic counts in late September /early October. Staff also provided a status update on a number of issues involving the intersection of FM 3009 and FM 78, including pavement issues near the railroad tracks, signal timing and signage issues. Staff also provided an overview of traffic enforcement efforts on FM 482, prompted by resident complaints at the prior meeting. Staff provided an overview of work that is done every year, prior to and during the first week of school, by the Police Department and Public Works. It was agreed that the FM 482 updates and the FM 3009 and FM 78 intersection items would be recurring as the City worked on both issues. At their September 5, meeting TSAC continued the discussion of FM 482 and the FM 3009 and FM 78 intersection issues. Staff also presented an initial framework for a policy /procedures on handling requests for installation or removal of stop signs. Finally the Commission discussed a variety of issues on bicycle safety. City of Schertz Economic Development Corporation (SEDC) — June 20, July 25 and August 22 At their June 20 meeting, the SEDC approved an economic development incentive for Nexus Enterprises. Nexus provides clinical resource services to the healthcare and insurance industries. As part of the agreement, Nexus will construct a new 36,000 square foot Class A office building near Schertz Parkway and Interstate 35. At their July 25 meeting, the SEDC approved a small business grant to Motic -EMC. The company manufactures components that are used on electric transmission towers. The company is a joint venture between a Chinese and Australian company and represents new foreign direct investment in the City of Schertz. The SEDC also approved an amendment for the Schertz 312 agreement. The amendment formalized the property restriction that provide security to the SEDC to ensure that a million square foot facility is constructed. At their August 22 meeting, the SEDC approved an amendment for the Titan Lookout LLC agreement. The amendment will provide additional time for the developer as they are making improvements to the intersection of Schertz Parkway and Lookout Road. Once complete, this project will provide better access to the Enterprise Industrial Park and improve traffic flow at the intersection. The SEDC also directed staff to provide an update to the City Council on the forecast /planning of the SEDC reserves. The SEDC has proposed a short and long -term approach to the use of the funds. In the short -term (within the FY 2019 -20), the SEDC will provide $3.75 million for the heavy mill and overlay of Tri County Parkway and intersection improvements to Tri County Parkway and FM 3009. In the long -term, the SEDC will identify future funds for the following authorized project types: Primary Jobs, Infrastructure Improvements, Job Training, Recreational and Community Facilities, Career Centers, and Affordable Housing. Committee of Committees Advisory Board Summary CCAB Notes 9/18/19: Mark Browne gave the City Manager Report providing a status update on the City's Street Preservation and Maintenance Program (SPAM), indicating the contract for the next round of improvements is anticipated to be awarded in October or November after the City failed to receive any bids the first time the City sought bids. He also provided an update on water and sewer projects including the Woman Hollering Creek Trunk line and the Corbett elevated storage tank. He also announced to the Board that Kyle Kinateder, Economic Development Director would be leaving the City to take a position in the North Texas area. Lastly, he mentioned efforts by residents and the City to maintain the old Northcliffe Golf Course property. ram 1. Northcliffe Golf Course: Nothing new from previous meeting. The neighbors continue to maintain the course and we have not heard of any successful efforts to reopen the course under new ownership or lease. The residents cleared quite a bit of brush and code enforcement is working with them in the removal of the brush. Sewer flows from the golf course area are expected to be taken over by CCMA as the old GBRA plant is expected to close soon. 3. Economic Development: Kyle Kinateder is leaving the Economic Development Department and moving to Midlothian to be their director. I will serve as the director in the interim and we are actively taking applications. I estimate the process taking 2 to 3 months and then perhaps more time if relocation is involved. We appreciate all Kyle has done for the City in his term as our director. He has made a great impact on the City. Shape your future Your response matters Health clinics. Fire departments. Schools. Even roads an ays. The census can shape many different aspects • yo highw community. I Figure Ia. Percentage Population Aged 65 and Oven 20134017 (For more information on confidentiality protection, sampling error, nonsampling error; and definitions, see www.census.gov/programs/acs) alwelow By April , 2020, you will _ invitation _ arrives, the 2020 Census. Once the invitation I respond for your home. you should Starting in May 2020, the Census Bureau will begin following up s. in person with homes • responded k Ways To Respond There are three ways to respond to the 2020 Census. April By , every home will receive an invitation participate in . You will responding: Online. The 0 Census marks the first time you'll have the option ti respond online. You ' respond on # ur mobile device. Reporting Suspected Fraud Census Bureau committed to making a.. 2020 Census quick, easy, and safe for all participants. 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