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02-19-2020 Main Street Agenda with backup- CANCELLEDMEETING AGENDA THE MAIN STREET COMMITTEE REGULAR SESSION HAL BALDWIN MUNICIPAL COMPLEX ROOM 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 Call to order (Councilmember Davis ) Discussion and/or Action Items Minutes - Consideration and /or action regarding the approval of the Minutes of the Regular Meeting of December 1.7, 2019. . 2. Projected Timelines - List of tasks /projects with projected timelines. 3 Art Installations - Update and discussion regarding Art installation and selection. 4 Parking - Review of parking options. 5 Grant Programs - Review of changes to the Main Street grant programs and grants awards. Adjournment rAX1.71111W[IkrITOILI I, GAYLE WILKINSON, DEPUTY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 14th DAY OF FEBRUARY 2019 AT 2:00 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT February 19, 2020 MAIN STREET AGENDA Page 1 CODE. Gayle Wilkinson I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2020. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. Ifyou require special assistance or have a requestfor sign interpretative services or other services, please call 210 -619 -1030. February 19, 2020 MAIN STREET AGENDA Page 2 Agenda No. 1. ei Olum City Council 02/19/2020 Meeting: Department: City Secretary Subject: Minutes - Consideration and /or action regarding the approval of the Minutes of the Regular Meeting of December 17, 2019. The Main Street Committee held a Regular meeting on December 17, 2019. Attachments Draft Minutes Attachments to min DRAFT MINUTES THE MAIN STREET COMMITTEE REGULAR SESSION DECEMBER 17, 2019 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS CONFERENCE ROOM 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 Present: Ralph Gutierrez Mark Davis Scott Larson Tim Brown City Staff: Brian James, Assistant City Manager Brenda Dennis, City Secretary Attendees: Maggie Titterington Dean Weirtz Nick Marquez 1. Call to order (Councilmember Davis) Chair Davis called the meeting to order at 6:00 p.m. Mr. Davis recognized the new members and provided a quick overview of what the committee responsibilities are and also an overview of what has been done and discussed. December 17, 2019 Main Street Minutes Page 1 Discussion and /or Action Items 1. Minutes - Consideration and/or action regarding the approval of the Minutes of the Regular Meeting of June 18, 2019. (B. Dennis) To approve the minutes of the Regular meeting of June 18, 2019. Moved by Councilmember Scott Larson, seconded by Councilmember Mark Davis AYE: Mayor Ralph Gutierrez, Councilmember Mark Davis, Councilmember Scott Larson, Councilmember Tim Brown Passed 2. Projected Timelines - List of tasks /projects with projected timelines. The following topics and timelines were discussed: • Parking Lot Improvements — Mid January • Sidewalk — Complete mid February • TxDOT completing work on FM 1518 • City contracting with C -3 Environmental for approximately 900' of 4' wide sidewalk, driveway adjustment, ramps and some curb work.Work to begin in early January. Need to notify impacted property owners. Coordinate where private development is occurring. • Enforce no use of right -of -way for parking (where cars overlap sidewalk area) • Art Wall on Parking lot — Complete mid April • Entry Monuments — Complete July • Art Sculptures — Compete early September • Decorative Lighting, Street Work, Benches, Trash Cans — pending design/cost — make decision in April Future Meetings for 2020: Wednesday, February 19, 2020 Tuesday, April 21, 2020 Tuesday, June 16, 2020 Tuesday, September 15, 2020 Tuesday, November 17, 2020 3. HOT Funds - Overview of HOT funds, current balance, projected expenditures, annual new income projections. The followng items were discussed: • Used for Main Street Historic Preservation Grant • Civic Center eligible items ($230,000 audio visual renovation) • Some Events (BVYA, etc.) • Proposed for Art Installations • End of FY 2018/19 balance = $2,381,951.14 • Annual expenses = $200,000 to $250,000 • Annual Revenues = $475,000 to $525,000 and likely to increase with new hotels /all hotels open December 17, 2019 Main Street Minutes Page 2 • Initial amount to request in budget adjustment for art? 4. Art Installations - Discussion on Art installations. The following topics were discussed: • Use HOT Funds • Diorama scene at Cut -Off Park — settlers with animals, buffalo in distance • Approximately 6 individual life size sculptures on alternating blocks, midblock (to avoid sight distance issues) • Approximately 6 more sculptures on Schertz Parkway to Hal Baldwin Municipal Complex. Some proposed to be commissioned (unique) • Proposing to submit paperwork for T -33 in Odessa 5. Parking - Review of parking issues. The following topics were discussed: -Pavement on Main Street is approximately 40' wide • Allows for parallel parking on both sides and two way traffic • Angled parking requires at least 54' of paving (30 degree) but maximize parking with 60 degree parking which requires 62' of pavement • Frequent driveways and street intersections limit on street parking 6. Grant Programs - Review of Main Street Grant Programs. The following topics were discussed: • Historic Main Street Preservation Grant • Up to $20,000 match (50150) • Both residential and commercial • All areas of renovation • Funded through HOT funds • Local Flavor Grant • Up to $20,000 match (50150) • Just commercial • Specific categories of renovations /improvements (each capped) • Funded through general fund • Consider changes to grant programs. Adjournment Chair Davis recognized Councilmember Brown who moved seconded by Mayor Gutierrez to adjourn, Chair Davis adjourned the meeting at 7:34 p.m. Mark Davis, Chair ATTEST: Brenda Dennis, City Secretary December 17, 2019 Main Street Minutes Page 3 December 17, 2019 Main Street Minutes Page 4 Main Street Sculpture/Art Program Survey Results B. James October 24, 2019 8MM SCHI]EIRTZ I 0-MEWIM Main Street Area ScWpture/Art Program Ma�n Street— Mostly lra&bona , rntx thernes and sutslects Sc hertz, Pariknway -- not rnuch -- jusk tie E n - pert'�aps 0emens 1,41al BaWwin Cornptex -- F""eopie and Mong traB farrn eq�flpns.erit Cut Off Park sce, ne, water ah 0 Survey Feedback ,)ditiortW * Modern� * Mix Ms,')0y tra4fionM but some mix OK in right spot My thought is traditional on Main Street, some modem on ScherLz Parkway Survey Feedback in Street Peop�e 3 Ani,,,,,nals 4 Western/SettlersdNadve Americans 4 -Ra&oad 5 -Aviation/MiRary 2 -Other -Mix I WX �)Y far most popumr Recommendation is do a mix railroad by Lee and Main CMAWN" sorm SCHEIRTZ I WORM" URMAHR V, Survey Feedback Schertz Parkway Peop e Animals a'kaka"`. stt rn Se ttl r,3 '/ l tk4`e Americans -Railroad 4, "other -Mix t St.11nt sort of tbt,,t'vveen t Ox but fsmpi- si ing people, ra k3+ acl and Anima Is Recommendation is do a mix — emphasizo people by unUp l Complex, Clemens tie in, and People/Railroad south of Elbel ire tr t. Area ScWpture/Art Program CUStOrTI �3'CWP'IIUk's l [1l �t'L � "' K Main Street Area ScWpture/Art Program �, Static Dis[Aay Mflui 51 People -Tradftbnal Peop> - Mr,�,dem i-odc �i� , , SEROM SCHEIRTZ 11 cOOPPIRumm"Wrf WAHWAM A People mW l �1 �i so `" HOMM •' Animals Modern Owr ' ��i Ii% 1 ' 0 i Y t } t #t•' w � 7 �Y a i taj } i f 5 Yt It s 1 F Animals Modern Owr ' ��i Ii% 1 ' 0 Train - Traditional SOME SCHOEIRTZ � O-PPORELM-N dy ffl Se,.adftlo� ml Scene WN= SCHIERTZ-1 copop"CERn"I'N"m WANAM 9 Westem sm m IM MME, ' I mm��� Go'gle Map 0imm Map data 02019, Map data 02019 20 ft s Measure distance ll� i 5 1 11 ffil%� 11-04 '�019 09:07 AM 314-HOTEL TAX REVENUES I laufla 000-411800 Hotel Occupancy Tax C I T Y 0 F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, 2019 PAGE: 2 % OF YEAR COMPLETED: 100.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD Y-T-D ACTUAL ENCUMBRANCE BALANCE BUDGET -- -------------- .... ..... . —111-11, --- I — -------- - -- TOTAL Taxes 500,000.00 7,846.40 520,423.78 487,508.83 0.00 12,491.17 97.50 000-491000 Interest Earned 3,000.00 89.81 2,667.83 2,174.99 0.00 825.01 72.50 000-491200 Investment Income --42-211-62 0.00 ( ---LL-QAL-EZ) _10_1 7 TOTAL Miscellaneous ----------- - 28,000,00 89.81 28,837.57 44,216.61 0.00 16,216.61) 157.92 TOTAL REVENUES 528,000.00 7,936.21 549,261.35 531,725.44 0.00 3,725.44) 100.71 11-002019 09:07 AM C I T Y O F S C H E R T Z PAGE: 3 REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, 2019 314 -HOTEL TAX GENERAL GOVERNMENT % OF YEAR COMPLETED: 100.00 NON DEPARTMENTAL CURRENT CURRENT PRIOR YEAR Y -T -D Y -T -D BUDGET % OF BUDGET PERIOD Y -T -D ACTUAL ENCUMBRANCE BALANCE BUDGET Pe conned S vi es s C'i ty 4 Dt�rt yi 101- 532800 Special Events 60,650-00 14,728.83 54,429.68 59 ®369.05 0.00 1,280.95 97,89 101 - 532820 Community Programs 50,Q00.00 0.64 ____31_U7 .7 7 76 0.00 22.2 TOTAL City Support Services 110,650.00 14,728.83 85,797.47 87,133.37 0.00 .68 23,516.63 78.75 ®L5e 4°a t�On� SLa'r,Or 101 - 534100 Advertising 49,500.00 0.00 18,845.17 0.00 0.00 49,500.00 0.00 101 - 534120 Advertising - Billboards 16.000.00 3,073.50 7 0 0 00 19:941.06 0.00 1,059.00 TOTAL Operations Support 65,500.00 3,073,50 32,375.17 14,941.00 0.00 50,559.00 22.81 9° to � s ante Prof S�ona1 S rv; es 101w- 541300 Other Professional Services 0.00 60.00 1,276,13 28,189.26 0.00 ( 28,189.26) 0.00 101- 541400 Auditor /Accounting Service 3 000.00 0.00 000.66 0.00 0.60 006. Q0 TOTAL Professional Services 3,000.00 60.00 4,276.13 28,189.26 0.00 ( 25,189.26) 939.64 F d ihar�o„c! cfpr.,G 101- 548000 Transfer Out 67,582.00 0,00 0.00 0.00 0.00 67,582.00 0.00 101- 548100 Interfund Transfer Out O.OQ 5 31.83 67,605.00 67:582.00 0.00 ( 67.5 2.00) TOTAL Fund Charges /Transfers 67,582,00 5,631.83 67,605.00 67,582.00 0.00 0.00 100.00 Maintenance a2zyi ces 101 - 551100 Building Maintenance Qa000_00 0.00 7 879:35 0.00 0.00 lQ.QOa.a6 TOTAL Maintenance Services 10,000,00 0.00 7,879.35 0.00 0.00 10,000.00 0,00 Opera Ana E u. m nt 7aital Oc't1 av 101 - 581750 Civic Center Improvements 000 0:00 8 255.00 0.00 6.00 0.00 TOTAL Capital Outlay 0.00 0,00 8,255.00 0.00 0.00 0.00 0.00 ** TOTAL ON DEPARTMENTAL 256,732.00 23,494.16 206,188.12 197,845.63 0.00 58,886.37 77.06 ** TOTAL GENERAL GOVERNMENT 256,732.00 23,494.16 206,188.12 197,845.63 0.00 58;886.37 77.06 * ** TOTAL EXPENDITURES * ** 256,732.00 23,494.16 206,188.12 197,845.63 0.00 58,886.37 77.06 * ** END OF REPORT * ** 11-14i2019 04:28 PM C I T Y 0 F S C H E R T Z PAGE: TRIAL BALANCE AS OF: SEPTEMBER 30TH, 2019 314-HOTEL TAX MONTH TO DATE YEAR TO DATE ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS 000-110000 Claim on Op Cash Hotel 32,278.75 37,118.24 000-116200.309 Invstmt MBIA-Hotel/Motel 20,000.00 2,113,439.20 000-119000 Accounts Receivable-Customer 0.00 33,548.07 j+,�',�jjiT.TTIES AND FUND BALAh1 AP Pending (Due to Pooled) 3,279.20 3,279.20 000-211000 000-336000 Fnd Dal Restr-Hotel/Motel Tax 0.00 1,846,946.50 MENIM 000-411800 Hotel Occupancy Tax 7,846.40 487,508.83 000-491000 Interest Earned 89.81 2,174.99 000-491200 Investment Income 0.00 42,041.62 EXPENDITURES_ 101-532800 Special Events 14,728.83 59,369.05 101-532820 Community Programs 0.00 27,764.32 101-534120 Advertising-Billboards 3,073.50 14,941.00 101-541300 Other Professional Services 60.00 28,189.26 101-548100 Interfund Transfer Out 5,631.83 67,582.00 TOTALS 43,494.16 43,494.16 2,381,951.14 2,381,95114 END OF REPORT M- 51M. MMM ki i i 0 #1 0 It I I it Section 1.2 Administration tj 74a am t a -.M L, 1' a a Section 1.3 Mobility Criteria a) Property must have been constructed more than 50 years prior to the date of application and be designated as a Landmark Property. b) Property must be located within the Main Street Incentive Area. See attachei map. c) All taxes and government fees must be current on the property. Section 1.4 Types of Grant Assistance I Section 1.5 Grant Application Procedures At the start of the fiscal year, the city will promote the amount of fimding avaiJable. I Ort; liw 1! crli ical view; su ecRc, Vki j I L I P) Section UPurpose is offering grants that will serve to help new and existing businesses and properties within this area. Section L2 Administration The program will be administered by the City Manager and or his/her designee. Section 1.3 Eligibility Criteria 'E�� MRIMIMISIP -P i. S At the start of the fiscal year, the city will promote the amount of funding available. Applications will be received throughout the fiscal year, subject to the availability of funds. Agenda No. 3. ei IRIUM City Council 02/19/2020 Meeting: Department: City Secretary Subject: Art Installations - Update and discussion regarding Art installation and selection. Agenda No. 4. ei IRIUM City Council Meeting: 02/19/2020 Department: City Secretary Subject: Parking - Review of parking options. Agenda No. 5. ei Olum City Council 02/19/2020 Meeting: Department: City Secretary Subject: Grant Programs - Review of changes to the Main Street grant programs and grants awards.