20-R-24 - Expenditures with Ford Engineering for engineering related services for Elbel Storm Drain and Overlay Project and other minor projectsRESOLUTION NO. 20 -R -24
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING EXPEDITURES WITH FORD
ENGINEERING, INC., TOTALING NO MORE THAN $200,000, FOR
PROFESSIONAL ENGINEERING - RELATED SERVICES ON THE
ELBEL STORM DRAIN AND OVERLAY PROJECT AND OTHER
MINOR PROJECTS DURING THE 2019 -2020 FISCAL YEAR, AND
OTHER MATTERS IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City ") has determined that the City
requires professional services relating to engineering and design for the Elbel Storm Drain and
Overlay Project; and
WHEREAS, City staff has determined that Ford Engineering, Inc. is uniquely qualified to
provide such services for the City; and
WHEREAS, City staff has determined that Ford Engineering, Inc. is uniquely qualified to
provide engineering and design services for various small projects ( <$50,000) for the City; and
WHEREAS, Ford Engineering, Inc. is an approved On -Call Engineering Firm for the
City of Schertz; and
WHEREAS, pursuant to Section 252.022(a)(4), the City is not required to seek bids or
proposals with respect to a procurement for personal, professional, or planning purposes; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
contract with Ford Engineering, Inc. pursuant to the On -Call Task Order Agreement attached
hereto as Exhibit A (the "Agreement ") and to authorize future Task Order Agreements up to a
maximum total aggregate amount of $200,000.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver the Task Order Agreement with Ford Engineering, Inc. in accordance with their approved
Master Agreement in substantially the form set forth on Exhibit A in the amount of $133,000.00
and authorize the City Manager to execute and deliver other Task Order Agreements for various
projects in a not to exceed total aggregate amount of $200,000.00.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 10th day of March, 2020.
CITY OF I TEMkS
W4Ri on Mayor
�)
ATTEST:
Brenda Dennis, City Secreiary
50077397.1
EXHIBIT A
SERVICES AGREEMENT
50077397.1 A -1
This is Task Order
No. , consisting of
pages.
Task Order
In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services — Task
Order Edition, dated 110 -9 -2019 ( "Agreement "), Owner and Engineer agree as follows:
1. Background Data
a. Effective Date of Task Order:
b. Owner:
City of Schertz
C. Engineer: Ford Engineering
d. Specific Project (title): Elbel Road — Storm Extension and Street overlay
e. Specific Project (description): The design of the storm water system extension on Elbel Road and
associated street mill and overlay between Schertz Parkway and
FM 3009
2. Services of Engineer
A. The specific services to be provided or furnished by Engineer under this Task Order are the services
(and related terms and conditions) set forth in the following sections of Exhibit A, as attached to the
Agreement referred to above, such sections being hereby incorporated by reference, and stated in
the scope of services as set out in the attached letter of proposal:
• Preliminary Design Phase (Exhibit A, Paragraph A1.02)
• Final Design Phase (Exhibit A, Paragraph A1.03)
• Bidding or Negotiating Services (Exhibit A, Paragraph A1.04)
• Construction Phase Services (Exhibit A, Paragraph A1.05)
• Post - Construction Phase Services (Exhibit A, Paragraph A1.06)
B. Resident Project Representative (RPR) Services
Does not apply.
C. Designing to a Construction Cost Limit
Does not apply
Task Order Form
EJCDC• E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition.
Copyright m 2014 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1
D. Other Services
Engineer shall also provide the following services:
Provide one geotechnical samplings 15 -feet deep, in the anticipated vicinity of the proposed storm
sewer. Engineering analysis will identify existing pavement structure, existing soil engineering
properties and identify the presence of groundwater
E. All of the services included above comprise Basic Services for purposes of Engineer's compensation
under this Task Order,
3. Additional Services
A. Additional Services that may be authorized or necessary under this Task Order are:
those services (and related terms and conditions) set forth in Paragraph A2.01 of Exhibit A, as
attached to the Agreement referred to above, such paragraph being hereby incorporated by
reference.
4. Owner's Responsibilities
Owner shall have those responsibilities set forth in Article 2 of the Agreement and in Exhibit B
S. Task Order Schedule
In addition to any schedule provisions provided in Exhibit A or elsewhere, the parties shall meet the following
schedule:
Part
Engineer
Owner
Engineer
Action
Furnish 1 digital review copy of the
Preliminary Design Phase documents,
opinion of probable Construction Cost, and
other Preliminary Design Phase
deliverables to Owner.
Submit comments regarding Preliminary
Design Phase documents, opinion of
probable Construction Cost, and other
Preliminary Design Phase deliverables to
Engineer.
Furnish i digital copy of the revised
Preliminary Design Phase documents,
opinion of probable Construction Cost, and
other Preliminary Design Phase
deliverables to Owner.
Schedule
Within 10 work weeks of Owner's
authorization to proceed with Preliminary
Design Phase services.
Within 17 days of the receipt of Preliminary
Design Phase documents, opinion of probable
Construction Cost, and other Preliminary
Design Phase deliverables from Engineer.
Within '5 days of the receipt of Ownees
comments regarding the Preliminary Design
Phase documents, opinion of probable
Construction Cost, and other Preliminary
Design Phase deliverables.
Task Order Form
EJCDV E -505, Agreement Between owner and Engineer for Professional Services —Task Order Edition.
Copyright m 2014 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 2
Engineer
Furnish !1 digital copy of the final Drawings
and Specifications, assembled drafts of
other Construction Contract Documents,
the draft bidding - related documents (or
requests for proposals or other
construction procurement documents),
and any other Final Design Phase
deliverables, to Owner.
Within 9 work weeks of Owner's
authorization to proceed with Final Design
Phase services.
Owner
Submit comments and instructions
Within 7 days of the receipt of the final
J
regarding the final Drawings and
Drawings and Specifications, assembled
b. Bidding or Negotiating Phase (A1.04)
Specifications, assembled drafts of other
drafts of other Construction Contract
Lump Sum
Construction Contract Documents, the
Documents, the draft bidding - related
Lump Sum
draft bidding - related documents (or
documents (or requests for proposals or
Lump Sum
requests for proposals or other
other construction procurement documents),
construction procurement documents),
and any other Final Design Phase deliverables
and any other Final Design Phase
from Engineer.
Hourly rates
deliverables, to Engineer.
Engineer Furnish 1 digital copy of the revised final
Within 5 days of the receipt of Owner's
Drawings and Specifications, assembled
comments and instructions regarding the
Construction Contract Documents,
final Drawings and Specifications, assembled
bidding - related documents (or requests
drafts of other Construction Contract
for proposals or other construction
Documents, the draft bidding - related
procurement documents), and any other
documents (or requests for proposals or
Final Design Phase deliverables, to Owner.
other construction procurement documents),
and any other Final Design Phase deliverables
6. Payments to Engineer
A. Owner shall pay Engineer for services rendered under this Task Order as follows:
Description of Service
1. Basic Services (Part 1 of Exhibit A)
Amount
Basis of
Compensation
J
a. Preliminary and Final Design Phase (A1.02,
A1.03)
$96,800.00 Lump Sum
$3,845.00 Lump Sum
b. Bidding or Negotiating Phase (A1.04)
c. Construction Phase (A1.05)*
$11,380.00
Lump Sum
d. Post - Construction Phase (A1.06)
$1,900.00
Lump Sum
e. Other Services (see A1.08, and 2.D above)
$7,391.87
Lump Sum
TOTAL COMPENSATION (lines 1.a -h)
$121,316.87
2. Additional Services (Part 2 of Exhibit A)
(N /A)
Hourly rates
*Based on a 12 -month continuous construction period.
Task Order Form
EICDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition.
Copyright m 2014 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 3
Compensation items and totals based in whole or in part on Hourly Rates or Direct Labor are estimates
only. Lump sum amounts and estimated totals included in the breakdown by phases incorporate
Engineer's labor, overhead, profit, reimbursable expenses (if any), and Consultants' charges, if any. For
lump sum items, Engineer may alter the distribution of compensation between individual phases (line
items) to be consistent with services actually rendered, but shall not exceed the total lump sum
compensation amount unless approved in writing by the Owner.
B. The terms of payment are set forth in Article 4 of the Agreement and in the applicable governing
provisions of Exhibit C.
7. Consultants retained as of the Effective Date of the Task Order:
8. Other Modifications to Agreement and Exhibits:
9. Attachments:
a. Letter of Proposal date 1 -10 -2020
10. Other Documents Incorporated by Reference:
Task Order Form
EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition.
Copyright ® 2014 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 4
11. Terms and Conditions
Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the
Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized
to begin performance upon its receipt of a copy of this Task Order signed by Owner.
The Effective Date of this Task Order is
OWNER: ENGINEER:
����� ry
By: By: A Wk- {,�,:�
Print Name:
Title:
DESIGNATED REPRESENTATIVE FOR TASK ORDER:
Name:
Title:
Address:
E -Mail
Address:
Phone:
Print Name: Mark B Hill
Title: Principal
Engineer License or Firm's
Certificate No. (if required): 94904
State of: Texas
DESIGNATED REPRESENTATIVE FOR TASK ORDER:
Name
Title:
Address:
Mark B Hill
Principal
10927 Wye Dr. Suite 104
San Antonio, Texas 78217
E -Mail
Address: mark @fordengineering.com
Phone: 210- 590 -4777
Task Order Form
EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition.
Copyright ® 2014 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civll Engineers. All rights reserved.
Page 5
FORD ENGINEERING, INC
January 10, 2020
City of Schertz
Engineering
10 Commercial Place, Bid 2
Schertz, TX 78154
Attn: Mr. John Nowak, PE
Re: City of Schertz — On -Call Civil Engineering Services Agreement
Proposal — Elbel Road — Storm Extension and Street Overlay
Ford Engineering, Inc. is pleased to provide this proposal for professional engineering
services to the City of Schertz for the design of the storm water system extension on
Elbel Road and associated street mill and overlay between Schertz Parkway and FM
3009.
Our understanding of the scope of work is generally as follows: The City desires to extend
the storm drain system from Dietz Creek to the west; replace any defective curb and
gutter, bring all ADA crossings up to compliance, add appropriate conduits for future
signalization at Westchester, and finally mill and overlay the street with restriping of
pavement markings.
The project length is approximately 3,400 linear feet. The existing road appears to be about
42 feet wide (FOC to FOC) with curb /gutters and existing sidewalk. There are overhead
utilities within the street right of way. There are existing water and sewer mains located
under the pavement.
Pro
Oet Scope
Survey
Survey of the project length will be required for the limits described above. Topographic
survey will identify existing curbs and gutters, pavement crown, sidewalks, driveways,
drainage features and utilities, etc.
FEI will establish horizontal and vertical control for the project. Primary control set outside
anticipated construction limits, and secondary control at approximately 1000 -ft intervals.
FEI will develop a project layout sheet with control.
Geotechnical
Arias and Associates will provide one geotechnical samplings 15 -feet deep. Engineering
analysis will identify existing pavement structure, existing soil engineering properties and
identify the presence of groundwater.
Road Design
Ford Engineering Inc. will provide the street design for the limits described above. A
design will include a cover sheet, typical street sections, overall layout, general notes,
10927 WYE DRIVE SUITE 104 SCIIERTZ, TX 78217 P. (210) 590 -4777 F. (210) 590 -4940
1- 800 - 332 -3109 www.fordengineering.com TBPE No. F -1162 TBPLS No. 10018400
II
FORD ENGINEERING. INC
plan and profile of existing and proposed grades, SWPPP notes and considerations, and
typical construction and traffic control details.
It is our understanding that the finished pavement will approximately match existing grade
Curbs, sidewalks and driveways are to remain unless otherwise determined. Substandard
wheelchair ramps will be depicted to be replaced to meet current City Standard. Any
curb and gutter determined to be in poor condition will be replaced.
Drainage
The proposed drainage system is anticipated to tie into an existing stub -out at the culvert
crossing of Dietz Creek. All drainage areas and proposed drainage pipe sizing will meet
current City standards. FEI will review and update the watersheds and catchment points
for the proposed storm drain.
The City intends to mill and overlay the road, so the design will use inlets "on- grade" to
capture the stormwater, or area inlet behind the sidewalk where appropriate. The
analysis will determine the inlets sizes based on City of Schertz Design Criteria for a
Collector street. FEI will size and layout the profiles for the storm drains to City of
Schertz Design Criteria.
Permitting
The project limits is within the 100 -year flood plain. FEI will prepare a flood plain permit
submittal to be provided to the City of Schertz Floodplain Manager.
It is anticipated that the following permitting will not be required for this project: TXDOT,
TDLR for ADA compliance, TCEQ, Texas Historical Office.
Bid Phase
FEI will provide bid documents, Addenda, responses to contractors, attend a pre - submittal
meeting, review submitted bids, and provide a bid tabulation and recommendation for
award..
Construction Phase
During construction, Ford Engineering, Inc. will attend a pre - construction conference with
the City and selected contractor. FEI anticipates the following services: verification of all
benchmarks, set stationing at ROW for every 100 -ft and at PC and PT, review pay
applications and schedules and provide recommendations to the City. Provide monthly
visits to the project site to observer for general conformance to the plans. Should any
field alteration or change orders arise, FEI will prepare appropriate exhibits and
documentation to assist the City.
Upon completion of the project, FEI will assist in the preparation of punchlist items and the
review of the final construction.
Design Phases
10927 WYE DRIVE SUITE 104 SCHERTZ, TX 78217 P. (210) 590 -4777 F. (210) 590 -4940
1- 800 - 332 -3109 www.fordenginecring.com TBPE No. F -1162 TBPLS No. 10018400
FORD ENGINEERING, INC
It is anticipated that compete design of the project from the notice to proceed to the
preparation of bid documents will require approximately 23 work weeks.
Preliminary Design Phase —10 work weeks
Final Design Phase — 9 work weeks
Bid Phase — 4 work weeks
Construction Phase — 12 calendar months
Engineering Fee
Compensation for these services will be in the amount of $121,316.87 which will cover all
costs associated with the scope described above, as further detailed in the attached
Project Work Plan and Fee Proposal Breakdowns.
Additional services and significant changes will be compensated for as provided by
Schedule of Fees in the agreement for Engineering Services between the City of Schertz
and Ford Engineering, Inc. dated October 9, 2019.
Fees payable to permitting agencies will be the responsibility of the City.
Should there be any questions or if further information is needed, please do not hesitate to
call us at 210 - 590 -4777.
Sincerely,
FORD ENGINEERING INC.
Mark B Hill, P.E.
Encl: Project Work Plan and Fee Proposal Breakdown— Ford Engineering, Inc.
10927 WYE DRIVE SUITE 104 SCHERTZ, TX 78217 P. (210) 590 -4777 F. (210) 590 -4940
1- 800 - 332 -3109 www.fordengineezing.com TBPE No. F -1162 TBPLS No. 10018400
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