12-17-2019 MinutesMINUTES
THE MAIN STREET COMMITTEE
REGULAR SESSION
DECEMBER 17, 2019
HAL BALDWIN MUNICIPAL
COMPLEX COUNCIL CHAMBERS
CONFERENCE ROOM
1400 SCHERTZ PARKWAY
BUILDING #4
SCHERTZ, TEXAS 78154
Present: Ralph Gutierrez
Mark Davis
Scott Larson
Tim Brown
City Staff. Brian James, Assistant City Manager
Brenda Dennis, City Secretary
Attendees: Maggie Titterington
Dean Weirtz
Nick Marquez
1. Call to order (Councilmember Davis)
Chair Davis called the meeting to order at 6:00 p.m. Mr. Davis recognized the new
members and provided a quick overview of what the committee responsibilities are and
also an overview of what has been done and discussed.
Discussion and /or Action Items
December 17, 2019 Main Street Minutes Page 1
1. Minutes - Consideration and/or action regarding the approval of the Minutes of the
Regular Meeting of June 18, 2019. (B. Dennis)
To approve the minutes of the Regular meeting of June 18, 2019.
Moved by Councilmember Scott Larson, seconded by Councilmember Mark Davis
AYE: Mayor Ralph Gutierrez, Councilmember Mark Davis, Councilmember Scott
Larson, Councilmember Tim Brown
Passed
2. Projected Timelines - List of tasks /projects with projected timelines.
The following topics and timelines were discussed:
• Parking Lot Improvements — Mid January
• Sidewalk — Complete mid February
. TxDOT completing work on FM 1518
• City contracting with C -3 Environmental for approximately 900' of 4' wide
sidewalk, driveway adjustment, ramps and some curb work.Work to begin in early
January. Need to notify impacted property owners. Coordinate where private
development is occurring.
• Enforce no use of right -of -way for parking (where cars overlap sidewalk area)
• Art Wall on Parking lot — Complete mid April
• Entry Monuments — Complete July
• Art Sculptures — Compete early September
• Decorative Lighting, Street Work, Benches, Trash Cans — pending design/cost —
make decision in April
Future Meetings for 2020:
Wednesday, February 19, 2020
Tuesday, April 21, 2020
Tuesday, June 16, 2020
Tuesday, September 15, 2020
Tuesday, November 17, 2020
3. HOT Funds - Overview of HOT funds, current balance, projected expenditures, annual
new income projections.
The followng items were discussed:
• Used for Main Street Historic Preservation Grant
• Civic Center eligible items ($230,000 audio visual renovation)
• Some Events (BVYA, etc.)
• Proposed for Art Installations
• End of FY 2018/19 balance = $2,381,951.14
• Annual expenses = $200,000 to $250,000
• Annual Revenues = $475,000 to $525,000 and likely to increase with new
hotels /all hotels open
• Initial amount to request in budget adjustment for art?
December 17, 2019 Main Street Minutes Page 2
4. Art Installations - Discussion on Art installations.
The following topics were discussed:
• Use HOT Funds
• Diorama scene at Cut -Off Park — settlers with animals, buffalo in distance
• Approximately 6 individual life size sculptures on alternating blocks, midblock
(to avoid sight distance issues)
• Approximately 6 more sculptures on Schertz Parkway to Hal Baldwin
Municipal Complex. Some proposed to be commissioned (unique)
• Proposing to submit paperwork for T -33 in Odessa
5. Parking - Review of parking issues.
The following topics were discussed:
-Pavement on Main Street is approximately 40' wide
• Allows for parallel parking on both sides and two way traffic
• Angled parking requires at least 54' of paving (30 degree) but maximize parking
with 60 degree parking which requires 62' of pavement
• Frequent driveways and street intersections limit on street parking
6. Grant Programs - Review of Main Street Grant Programs.
The following topics were discussed:
• Historic Main Street Preservation Grant
• Up to $20,000 match (50150)
• Both residential and commercial
• All areas of renovation
• Funded through HOT funds
• Local Flavor Grant
• Up to $20,000 match (50150)
• Just commercial
• Specific categories of renovations /improvements (each capped)
• Funded through general fund
• Consider changes to grant programs.
Adjournment
Chair Davis recognized Councilmember Brown who moved seconded by Mayor Gutierrez to
adjourn, Chair Davis adjourned the meeting at 7:34 p.m.
4��Z
ATTEST:
Brenda Dennis, City Secretary
Mark Davis, Chair
December 17, 2019 Main Street Minutes Page 3
Main Street - Program
Survey Results
B. James
October 24, 2019
S C]H[E]E TZ „
Main Street. Area Sculpture/Art Program
• Main Street - 141astf} v I, iix of themes and subjects
Schertz Parkway - n 1 ;! :t - just tie in - perhaps
• Hal Baldwin Complex - People and along trail tarm equflpment
• Cut Off Park large s , water buflalo
SCHERTZ
12/17/2019
1
Survey Feedback
• Traditional
• Modern
• Mix
Mostly traditional but some mix OK in right spot
My thought is traditional on Main Street, some modem on Schertz
Parkway
Survey Feedback Main Street
• People 3
• Ar',j'1° , ,.
• Western /Settlers /Native Americans 4
-Railroad 5
-Aviation /Military 2
-Other
-Mix 1
V ' Far most aoraular
COMMMY
SCHERTZ COMMMY
AMM
12/17/2019
2
Survey Feedback Schertz Parkway
People 2
Animals 3
• Western/Settlers/Native Americans
-Railroad 4
-Aviation/Military
-Other
-Mix 1
Split Sort of between mix but errrptiastzinrg people ragroad and
Animals
Recommendation is do a mix — emphasize people by Municipal
Complex, Clemens tie in, and People /Railroad south of Elt
Main Street Area Sculpture /Art Program
Custom Sculpture
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Map data 02019, Map data 02019 20 ft ta--- - -ti.. -g
Measure distance
Total distance: 40.55 ft (1236 m)
https:// www .google.com/maps/@29.5542453; 98.2677028,49m/data =13ml C 1e3 12/17/2019
11 -04 -'2019 09:07 AM
314 -HOTEL TAX
REVENUES .
Taxes.
000 - 411800 Hotel Occupancy Tax
TOTAL Taxes
000 - 491000 Interest Earned
000 - 491200 Investment Income
TOTAL Miscellaneous
TOTAL REVENUES
C I T Y O F S C H E R T Z
REVENUE AND EXPENSE REPORT (UNAUDITED)
AS OF: SEPTEMBER 30TH, 2019
CURRENT CURRENT PRIOR YEAR Y -T -D
BUDGET PERIOD Y -T -D ACTUAL
PAGE: 2
% OF YEAR COMPLETED: 100.00
Y -T -D BUDGET % OF
ENCUMBRANCE BALANCE BUDGET
500.000.00 7.846.40 520,423.7R 497.508.83 0.00 12,491 17 97.50
500,000.00 7,846.40 520,423.76 487,508.83 0.00 12,491.17 97.50
3,000.00
89.81
2,667.83
2,174.99
0.00
825.01
72.50
25.000.00
28,000.00
0.00
89.81
26.169.74
28,837.57
42.041.62
44,216.61
0.00 (
0.00 (
17.041.62)
16,216.61)
168.17
157.92
528,000.00
7,936.21
549,261.35
531,725.44
0.00 (
3,725.44)
100.71
11-0412019 09:07 AM
C I T Y
O F S C H E R
T Z
PAGE: 3
1
REVENUE AND EXPENSE REPORT (UNAUDITED)
AS OF:
SEPTEMBER 30TH,
2019
314 -HOTEL TAX
GENERAL GOVERNMENT
$ OF
YEAR COMPLETED:
100.00
NON DEPARTMENTAL
CURRENT
CURRENT
PRIOR YEAR
Y -T -D
Y -T -D
BUDGET
% OF
BUDGET
PERIOD
Y -T -D
ACTUAL
ENCUMBRANCE
BALANCE
BUDGET
Parcnnn 1 Services
,Supplies
City Suppn t Serviggs
101 - 532800 Special Events
60,650.00
14,728.83
54,429.68
59,369.05
0.03
1,280.95
97.89
101- 532820 Community Programs
50 OD0.00
0.00
31.367.79
27.764.32
0.00
22.235.69
55.53
TOTAL City Support Services
110,650.00
14,728.83
85,797.47
97,133.37
0.00
23,516.63
78.75
Operations Ruh or.
101 - 534100 Advertising
49,500.00
0.00
18,845.11
0.00
0.00
49,500.00
0.00
101- 534120 Advertising- Billboards
16.()00.00
3.073.50
13, 0.00
14.941.00
0.00
1.059.00
93.38
TOTAL Operations Support
65,500.00
3,073.50
32,375.17
_
14,941.00
0.00
50,559.00
22.81
City, Assistance
Pro pssional Services
101 - 541300 Other Professional Services
0.00
60.DO
1,276.13
28,189.26
0.00 (
28,189.26)
0.00
101- 541400 Auditor /Accounting Service
3.000.00
0.00
X00.00
_ 0.00
0.00
3-0()o nn
0.0n
TOTAL Professional Services
3,000.00
60.00
4,276.13
28,189.26
0.00 (
25,189.26)
939.64
Fund .hnrggy /Tran�y
101 - 548000 Transfer Out
67,582.00
0.00
0.00
0.00
0.00
67,582.00
0.00
101 - 548100 Interfund Transfer Out
0.00
5.631.83
67.605.00
67.552.00
0.00 (
67.582.00)
0.00
TOTAL Fund Charges /Transfers
67,582.00
5,631.83
67,605.00
67,582.00
0.00
0.00
100.00
Maintenance Services
101 - 551100 Building Maintenance
10.000.00
0.00
7,879.35
0.00
0.00
10.000.00
0.00
TOTAL Maintenance Services
10,000.00
0.00
7,879.35
0.00
0.00
10,000.00
0.00
Operating FguipMent
Capital
101 - 581750 Civic Center Improvements
0.00
0.00
8.255.00
0.00
n_00
no
0_Dn
TOTAL Capital Outlay
0.00
0.00
8,255.00
0.00
0.00
0.00
0.00
** TOTAL NON DEPARTMENTAL
256,732.00
23,494.16
206,188.12
197,845.63
0.00
58,886.37
77.06
** TOTAL GENERAL GOVERNMENT
256,732.00
23,494.16
206,188.12
197,845.63
0.00
58;886.37
71.06
* ** TOTAL EXPENDITURES + +*
256,732.00
23,494.16
206,188.12
197,845.63
0.00
58,686.37
77.06
* ** END OF REPORT * **
11- 142019 04:28 PM
314 -HOTEL TAX
ACCT# ACCOUNT NAME
ASSETS
000- 110000 Claim on Op Cash Hotel
000- 116200.309 Invstmt MBIA -Hotel /Motel
000 - 119000 Accounts Receivable - Customer
,HART .TTTF.S AN' ND BALMCE
000- 211000 AP Pending (Due to Pooled)
000 - 336000 Fnd Bal Restr - Hotel /Motel Tax
REVENUES_
000 - 411800 Hotel Occupancy Tax
000 - 491000 Interest Earned
000 - 491200 Investment Ir_come
EXPENDITURES_
101- 532800 SDeclal Events
101 - 532820 Community Programs
101 - 534120 Advertising - Billboards
101 - 541300 Other Professional Services
101 - 548100 Interfund Transfer Out
* ** TOTALS * **
* ** END OF REPORT " **
C I T Y O F
S C H E R T 2
TRIAL
BALANCE
AS OF: SEPTEMBER
30TH, 2019
* ** MONTH
TO DATE * **
* ** YEAR
TO DATE * **
DEBITS
CREDITS
DEBITS
CREDITS
32,278.75
37,118.24
20,000.00
2,113,439.20
0.00
33,548.07
3,279.20
3,279.20
0.00
1,846,946.50
7,846.40
487,508.B3
59.81
2,174.99
0.00
42,041.62
14,728.63
59,369.D5
0.00
27,764.32
3,073.50
14,941.00
60.00
28,189.26
5,631.83
67,562.DD
43,494.16
43,494 16
2,381,951.14
2,381,951,14
PAGE: 1
Schertz Main Street Area
Preservation Incentive Program
City of Schertz
Section 1.1 Purpose
The City of Schanz finds that promoting the enhancement and perpetuation of structures
of historical importance and significance are necessary to promote the economic, cultural,
educational and general welfare of the public. The area around Main Street in Schertz
once served as commercial and social hub of the community. The City seeks to improve
the image of the area around Main Street through historic restoration and rehabilitation of
structures in the Main Street area to serve as a commercial, social, cultural and tourism
hub of the City. The program is intended to:
a) Protect, enhance, and preserve the historic ,resources and landmarks which
represent distinctive elements of Schertz' historic, architectural, economic,
cultural, and social heritage by providing property owners and incentive for
protecting their property;
b) Stabilize and improve property values,
c) Foster civic pride in the beauty and accomplishments of the past, and to promote
the use of the historic structures for the culture, education, and general welfare of
residents, and:
d) Strengthen the economy of the city by protecting and enhancing the attractiveness
of the Main Street area to residents and visitors, as well as provide support and
stimulus to businesses.
In order to facilitate the preservation of historic structures to promote the economic
vitality of the Main Street area as a tourist destination, the City of Schertz is offering
incentives that will serve to improve existing properties and businesses within this area.
Section 1.2 Administration
The program will be administered by the City of Schertz Building Inspections Division
Section 1.3 Fftibiility Criteria
All of the following eligibility criteria must be met:
a) Property ,must have been constructed more than 50 years prior to the date of
application and be designated as a Landmark Property.
b) Property must be located within the Main Street Incentive Area. See attached
map.
c) All taxes and government fees must be current on the property.
Section 1.4 Types of Grant Assistance
Funding for this program is generated by the Hotel Ocoupancy Tax (HOT) funds.
a) Program assistance is available to owners who make verified exterior
improvements (however limited to comprehensive maintenance and
rehabilitation painting, roof, windows, foundation, fagade restoration
including replacing windows, wall repairs, brick ire- pointing, replacing and
exposing transom windows; and improvements necessary to stabilize a
structure) consistent with applicable codes, or who make verified interior
improvements to upgrade interior systems to current building codes (however
limited to sanitary sewer lines, fire, HVAC, insulation, electrical, plumbing, or
a combination of interior or exterior improvements) and which are approved
in advance by the Schertz Historical Preservation Committee and City
Council. Grants are available with a cap of $20,ODO per property.
b) Grants will not be provided for work already completed or which is begun
prior to approval of the grant application.
c) Funds will be provided on a 50150 matching basis. In kind contributions may
be counted toward the match requirement.
Section 1.5 Grant Application Procedures
At the start of the fiscal year, the city will promote the amount of funding available.
Applications will be received throughout the fiscal year, subject to the availability of
funds.
a) Properly owner submit an application along with any required supporting
documentation (i.e. drawings, total project cost estimate, photographs,
contactor bids, tax certificates, etc.). Applications will be reviewed by the
Building Inspections Staff for completeness.
b) After submittal of a grant request, a preliminary site visit will be made by the
Building Inspections Staff along with the Chairperson of the Schertz
Historical Preservation Committee.
c) Applications will be reviewed and evaluated by the Schertz Historical
Preservation Committee. The Committee will evaluate the application based
on the Secretary of the Interior's Standards for Rehabilitation. The
Committee's recommendation will be forwarded to the City Council for
review and approval.
d) City Council will decide which entities qualify for assistance based on the
architectural value of their proposed projects to the City of Schertz, the
compatibility of the proposed projects with the Main Street Area, and the cost
effectiveness of the proposed project in relation to the proposed amount of the
•grant.
e) The property owner and City will execute a Grant Agreement detailing the
obligations of the grantee, the method and timing of reimbursement, and
outlining the scope of work eligible for reimbursement.
f) Work must be completed within one year from the date of execution of the
Grant Agreement, however; the Historical Preservation Committee may grant
an extension of up to one year.
2
Schertz Main Street Local Flavor Economic Development Program
Section UPurpose
The City of Schertz finds that promotion and enhancement of commercial activity along Main
Street is necessary to promote the economic, cultural, and general welfare of the public. The
area around Main Street in Schertz once served as the commercial and social hub of the
community. The City seeks to improve the image of the area around Main Street through an
inducement of public money to promote local economic development and to stimulate
business and commercial activities in the City. The program is intended to:
a) Encourage the attraction of small businesses that will create local charm and help
develop a sense of place in and around Main Street;
b) Promote commercial development;
C) Stabilize and improve property values;
d) Foster civic pride in the beauty and accomplishments of the past, and to promote
the use of the historic structures for the culture, education, and general welfare of
residents, and:
C) Strengthen the economy of the city by protecting and enhancing the attractiveness
of the Main Street area to residents and visitors, as well as provide support and
stimulus to businesses.
In order to facilitate the promotion and enhancement of commercial activity, the City of Schertz
is offering grants that will serve to help new and existing businesses and properties within this
area.
Section 12 Administration
The program will be administered by the City Manager and or his/her designee.
Section 1.3 Eligibility Criteria
All of the following eligibility criteria must be met:
a) The business and property must be located along Main Street between Schertz
Parkway and Aviation Boulevard.
b) All taxes and government fees must be current on the property.
C) The business and property owner has acquired and maintained all necessary rights,
licenses, permits, and authority to carry on its business in the City of Schertz and
will continue to use its best efforts to maintain all necessary rights, licenses,
permits, and authority.
Section 1.4 Types of Grant Assistance
Funding for this program is provided annually through the City of Schertz General Fund in
accordance with Chapter 380.001 of the Texas Local Government Code. The amount of money
allocated each year shall be at the discretion of the City Council. Funds are made available on a
first- come - first -serve basis. Grants will not be provided for work already completed unless it is a
repair or replacement and for which the grant is applied for within 14 days of beginning the work
or which has begun prior to submittal of the grant application. Funds are provided on a 50150
matching basis, in -kind contributions may be counted toward the matching requirement. No
more than $20,000 in grants may be received per property per year. All improvements must
conform to City regulations and building codes and receive approval by the City Council. All
grants are paid out upon completion of the project or increments of the project.
a) Signage Improvement Grant — grants are available for both new signs and the
renovation of existing signs. Signage Improvement Grant recipients may receive up
to $5,000 per property.
b) Facade Improvement Grant — grants are available for facade improvements that help
improve the curb appeal of the property. Qualifying facade improvements include:
painting, roof, windows, foundation, facade restoration including replacing
windows, wall repairs, brick re- pointing, replacing and exposing transom windows;
and improvements necessary to stabilize a structure. Facade Improvement Grants
recipients may receive up to $20,000 per property.
C) Site Improvement Grant — grants are available for site improvements that help add
visual appeal and functional use of the property. Qualifying site improvements
include: landscaping, exterior lighting, sidewalks and driveway improvements,
parking lot improvements, and outdoor seating areas. Site Improvement Grant
recipients may receive up to $20,000 per property.
d) Capital Equipment Grant — grants are available for capital equipment. Qualifying
capital equipment are durable items used to produce a good or service and has a life
expectancy of more than five years. Capital Equipment Grant recipients may
receive up to $2,500 per property.
Section 1.5 Grant Application Procedures
At the start of the fiscal year, the city will promote the amount of funding available.
Applications will be received throughout the fiscal year, subject to the availability of funds.
a) Property owner submit an application along with any required supporting
documentation (i.e. drawings, total project cost estimate, photographs, contactor
bids, tax certificates, etc.). Applications will be reviewed by the City Manager's
Office for completeness.
b) After submittal of a grant request, a preliminary site visit will be made by a
representative of the City Manager's Office.
C) City Council will decide which entities qualify for assistance based on the
perceived value of their proposed projects to the City of Schertz, the compatibility
of the proposed projects with the Main Street Area, and the cost effectiveness of
the proposed project in relation to the proposed amount of the grant.
d) The property owner and City will execute a Grant Agreement detailing the
obligations of the grantee, the method and timing of reimbursement, and outlining
the scope of work eligible for reimbursement.
e) Work must be completed within one year from the date of execution of the Grant
Agreement, however; the City Manager may grant an extension of up to one year.
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