CIAC 05-13-2020 AGENDA with associated documents
MEETING AGENDA
Schertz Capital Improvement Advisory Committee
AND
Planning & Zoning Commission
May 13, 2020
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
CITY OF SCHERTZ CORE VALUES
Do the right thing
Do the best you can
Treat others the way you want to be treated
Work cooperatively as a team
AGENDA
WEDNESDAY, MAY 13, 2020 at 6:00 p.m.
The Capital Improvement Advisory Committee and the Planning and Zoning Commission will hold the
regularly scheduled meeting at 6:00p.m., Wednesday, May 13, 2020, at the City Council Chambers. In lieu
of attending the meeting in person, residents will have the opportunity to watch the meeting via live stream
on the City's YouTube Channel.
1.CALL TO ORDER / ROLL CALL THE CAPITAL IMPROVEMENT ADVISORY
COMMITTEE MEETING
2.HEARING OF RESIDENTS
Residents who choose to watch the meeting via live stream, but who would like to participate in
Residents to be Heard, should email their comments to the Planning Division, at
planning@schertz.com by 5:00p.m. on Tuesday, May 12, 2020, so that the Planning Division may
read the public comments into the record under the hearing of residents. In the body of the email
please include your name, your address, phone number, agenda item number if applicable or
subject of discussion, and your comments.
This time is set aside for any person who wishes to address the Capital Improvement Advisory Committee. Each person
should fill out the Speaker’s register prior to the meeting. Presentations should be limited to no more than three (3)
minutes. Discussion by the Commission of any item not on the agenda shall be limited to statements of specific factual
information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to
place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call
on those persons who have signed up to speak in the order they have registered.
3.PUBLIC HEARING
A.Hold a public hearing, consider and file the semi-annual report evaluating the progress of the city on
achieving the capital improvements program and identifying any problems in implementing the plans or
administering the capital recovery fees.
Planning & Zoning May 13, 2020 Page 1 of 3
4.ADJOURNMENT OF THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE
MEETING
1.CALL TO ORDER / ROLL CALL THE REGULAR PLANNING & ZONING COMMISSION
MEETING
2.SEAT ALTERNATE TO ACT IF REQUIRED
3.HEARING OF RESIDENTS
Residents who choose to watch the meeting via live stream, but who would like to participate in
Residents to be Heard, should email their comments to the Planning Division, at
planning@schertz.com by 5:00p.m. on Tuesday, May 12, 2020, so that the Planning Division may
read the public comments into the record under the hearing of residents. In the body of the email
please include your name, your address, phone number, agenda item number if applicable or
subject of discussion, and your comments.
This time is set aside for any person who wishes to address the Planning and Zoning Commission. Each person should fill
out the Speaker’s register prior to the meeting. Presentations should be limited to no more than three (3) minutes.
Discussion by the Commission of any item not on the agenda shall be limited to statements of specific factual information
given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the
item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those
persons who have signed up to speak in the order they have registered.
4.CONSENT AGENDA:
A.Minutes for the March 25, 2020 Regular Meeting.
B.PC2020-006 Consider and act upon a request for approval of a final plat of the Homestead Subdivision
Unit 3B, an approximate 14 acre tract of land generally located about 2,000 feet southwest of the
intersection of IH-35 North and Schwab Road, Guadalupe County, Texas.
5.PUBLIC HEARING:
The Planning and Zoning Commission will hold a public hearing related to zone change requests and replats within this
agenda. The public hearing will be opened to receive a report from staff, the applicant, the adjoining property owners
affected by the applicant’s request, and any other interested persons. Upon completion, the public hearing will be closed.
The Commission will discuss and consider the application, and may request additional information from staff or the
applicant, if required. After deliberation, the Commission is asked to consider and act upon the following requests and
make a recommendation to the City Council if necessary.
A.ZC2020-002 Hold a public hearing, consider and make a recommendation on a request to amend the
Comprehensive Land Use Plan by changing approximately 229 acres of the Future Land Use Map from
the Mixed Use Neighborhood and Agricultural Conservation land use designations to the Single-Family
Residential land use designation, generally located approximately 6,000 feet east of the intersection
between FM 1518 and Lower Seguin Road, also known as Bexar County Property Identification
Numbers 309419, 309811, 310011, and 310013, City of Schertz, Bexar County, Texas.
6.ITEMS FOR INDIVIDUAL CONSIDERATION:
A.WA2020-001 Consider and act upon a request for approval of a public water system connection waiver
for the WHC Lift Station Subdivision Lot 1, Block 1, an approximately 0.5 acre tract of land located at
13805 IH-10 E, City of Schertz, Bexar County, Texas.
Planning & Zoning May 13, 2020 Page 2 of 3
B.WA2020-002 Consider and act upon a request for approval of a public wastewater system connection
waiver for the WHC Lift Station Subdivision Lot 1, Block 1, an approximately 0.5 acre tract of land
located at 13805 IH-10 E, City of Schertz, Bexar County, Texas.
C.PC2020-007 Consider and act upon a request for approval of a preliminary plat of the WHC Lift Station
Subdivision, an approximately 0.5 acre tract of land located at 13805 IH-10 E, City of Schertz, Bexar
County, Texas.
7.REQUESTS AND ANNOUNCEMENTS:
A.Requests by Commissioners to place items on a future Planning and Zoning Agenda
B.Announcements by Commissioners
City and community events attended and to be attended
Continuing education events attended and to be attended
C.Announcements by City Staff.
City and community events attended and to be attended.
NEW SITE PLAN APPLICATIONS: The following site plan was submitted to the Planning
and Community Development Department between March 21, 2020 and May 8, 2020.
Good Shepherd Catholic Church (1065 E Live Oak Rd.)
Site Plan- Remodel of an existing structure into a food pantry, including additional
drive aisles and parking
8.ADJOURNMENT OF THE REGULAR MEETING
CERTIFICATION
I, Emily Delgado, Senior Planner, of the City of Schertz, Texas, do hereby certify that the above agenda was posted on the official
bulletin boards on this the 8th day of May, 2020 at 5:00 p.m., which is a place readily accessible to the public at all times and that said
notice was posted in accordance with chapter 551, Texas Government Code.
Emily Delgado, Senior Planner
I certify that the attached notice and agenda of items to be considered by the Schertz Planning & Zoning Commission was
removed from the official bulletin board on _____day of _______________, 2020. _______________title:_____________
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you
require special assistance or have a request for sign interpretative services or other services please call 619-1030 at least 24 hours in
advance of meeting.
The Planning and Zoning Commission for the City of Schertz reserves the right to adjourn into executive session at any time during the
course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act.
Executive Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and presence of any subject in
any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal
counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed
in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General
known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas
Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.
Planning & Zoning May 13, 2020 Page 3 of 3
PLANNING AND ZONING COMMISSION MEETING: 05/13/2020
Agenda Item 3 A
TO:Planning and Zoning Commission
PREPARED BY:James Walters, Finance Director
SUBJECT:Hold a public hearing, consider and file the semi-annual report evaluating the progress of the
city on achieving the capital improvements program and identifying any problems in
implementing the plans or administering the capital recovery fees.
GENERAL INFORMATION
Section 395.058 (c) (4) of the Texas Local Government Code requires the Capital Improvements Advisory
Committee (CIAC) to file semi-annual reports with respect to the progress of the capital improvements plan and
report to City Council any perceived inequities in implementing the plan or imposing impact fees. Section
90-158 of the City’s Code of Ordinance includes this same requirement.
The two expenses to the Capital Impact Fee Funds for this period were investment management fees for the
Sewer Impact Fees and auditor costs.
There the only expense for the Water Impact Fees was for auditor costs.
Project expenses for Water Impact Fee projects were $1,385,858.48 for the Corbett Elevated Tank Project for
construction of the tank.
There were no project expenses for the Sewer Impact Fee projects. No additional work has been done on the
temporary leased treatment plant. The sewer trunk line had $98,737.52 in expenses which came out of bond funds
and not impact fees.
There were no Project Expenses for any Roadway Impact Fee projects.
Project Status:
Corbett Elevated Water Storage Tank:
Project Update: All ground phase work on the tank was completed in March. On March 13th, Landmark
Structures hoisted the tank to the top of the pedestal. The roof and the floor of the tank were completed
once the tank was raised into place. In early April the final coatings will be installed on the exterior and
interior of the tank. Work on the pump station and other site work is expected to start in May. The project is
expected to be completed July of 2020.
1.
Woman Hollering Creek Wastewater Interceptor Main and Lift Station:
Project Update: CobbFendley continues to work on final revisions to the plans and bid documents. In
March, City Council approved the annexation and zone change for the lift station site allowing the platting
process to move forward. City Staff and CobbFendley continue to negotiate with property owners to acquire
necessary easements for the project. The total number of easements acquired is 16 out of a total of 21. The
project is expected to be advertised for bid this Spring.
2.
The attached report is the semi-annual report from October 1, 2019 through March 31, 2020.
STAFF NOTE: Roadway Impact Fees will now be included in this report. A new page at the end of the
report has been added to show revenues, expenditures, and balances for the period. Once projects are
identified, a new report showing projects and funding allocation will be added.
STAFF ANALYSIS AND RECOMMENDATION
Staff recommends the CIAC accept this report and file the semi-annual report with City Council. The
semi-annual report will consist of the items presented to the CIAC and the draft minutes from this meeting.
Attachments
Capital Recovery Balance Report
CITY OF SCHERTZ
CAPITAL RECOVERY IMPACT FEE REPORT
OCTOBER 1, 2019 TO MARCH 31, 2020
Oct 1, 2019 to Marc 31, 2020
************** IMPACTS FEES **************
Water Sewer Total
Beginning Allocated Impact Fee Balance 1 2,178,369.65 152,267.99 2,330,637.64
Net Change in Allocted Impact Fees 1,385,858.48 0.00 1,385,858.48
Ending Allocated Impact Fee Balance 792,511.17 152,267.99 944,779.16
Beginning Unallocated Impact Fee Balance 6,455,801.57 6,776,838.52 13,232,640.09
Revenues:
Impact Fees 564,707.29 279,760.20 844,467.49
Transfer In 0.00 0.00 0.00
Interest Earned 2,610.33 1,536.40 4,146.73
Investments Income 58,108.57 70,835.41 128,943.98
Misc Income 0.00 0.00 0.00
Reimbursement 0.00 0.00 0.00
Expenses:
Advertising 0.00 0.00 0.00
Engineering 0.00 0.00 0.00
Legal Svcs 0.00 0.00 0.00
Professional Services 0.00 0.00 0.00
CCMA-NorthCliffe Impact Fees 0.00 0.00 0.00
Auditor/Accounting Services 1,000.00 1,000.00 2,000.00
Investment Mgt Fee - Sewer 0.00 2,257.72 2,257.72
Transferred Out 0.00 0.00 0.00
Total Revenue Over/(Under) Expense 624,426.19 348,874.29 973,300.48
Ending Unallocated Impact Fee Balance 7,080,227.76 7,125,712.81 14,205,940.57
Estimated Cost of Unfunded Projects
Corbett Ground Storage Tank 5,000,000.00
NE Quad Distribution Mains 1,300,000.00
Impact Fee Study Update 250,000.00
Woman Hollering Trunk Line 7,860,000.00
Cibolo West Trunk Line 6,000,000.00
Impact Fee Study Update 250,000.00
Total Unfunded Project Costs 6,550,000.00 14,110,000.00 20,660,000.00
Unfunded Projects to Ending Unallocated Impact Fee Balance 2 530,227.76 (6,984,287.19)(6,454,059.43)
1
2 Negative Unfunded Projects to Ending Impact Fee Balance to be funded by future revenues or
through other sources
Allocated Impact Fee Balances only include Capital Recovery funds and not funds from any other source. It also
assumes Capital Recovery Funds are used first when allocated.
Capital Improvements Program
SE Quad Pump
Station SE Quad GST
SE Quad Elevated
Tank
SE Quad Distribution
Mains
NE Quad Distribution
Mains
IH10 Corridor
Distribution Mains
Original Cost Estimate 1,688,289$ 1,100,000$ 1,250,000$ 1,700,000$ 1,600,000$ 1,000,000$
Current Project Designation
Corbett Ground
Storage Tank
Corbett Ground
Storage Tank
Corbett Elevated
Tank - RL1
Corbett Elevated &
Ground Tanks
Current Cost Estimate 5,000,000$ 5,650,000$ 1,300,000$
Capital Recovery Funding/Allocation
2011
2012
2013 12,251.14$
2014 500.00$
2015 86,166.10$
2016 3,050,000.00$
2017
2018
2019 1,375,000.00$
2020
Capital Recovery Funding Balance -$ -$ 4,523,917.24$ -$ -$ -$
Other Funding Sources -$ -$ 1,022,245.46$ -$ -$ -$
Total Project Funding Sources -$ -$ 5,546,162.70$ -$ -$ -$
Project Annual Expenses
First Half 2011
Second Half 2011
First Half 2012
Second Half 2012
First Half 2013
Second Half 2013 12,251.14$
First Half 2014 6.77$
Second Half 2014 2,081.13$
First Half 2015 980.00$
Second Half 2015 120,233.32$
First Half 2016 87,843.28$
Second Half 2016 22,763.75$
First Half 2017 -$
Second Half 2017 40,403.20$
First Half 2018 6,248.00$
Second Half 2018 7,485.13$
First Half 2019 50,510.63$
Second Half 2019 1,994,741.24$
First Half 2020 1,385,858.48$
Second Half 2020
Total Expenses -$ -$ 3,731,406.07$ -$ -$ -$
Allocated Impact Project Fee Balance -$ -$ 792,511.17$ -$ -$ -$
Project Balance -$ -$ 1,814,756.63$ -$ -$ -$
Project Status Future Future Ongoing Future Future Future
Capital Recovery Water Projects
Capital Improvements Program
Original Cost Estimate
Current Project Designation
Current Cost Estimate
Capital Recovery Funding/Allocation
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
Capital Recovery Funding Balance -$ -$ -$ 487,848.00$ -$ -$
Other Funding Sources Bond 2007 931,739.74$ Bond 2013 3,000,000.00$
Total Project Funding Sources -$ 931,739.74$ -$ 487,848.00$ 3,000,000.00$ -$
Project Annual Expenses
First Half 2011
Second Half 2011
First Half 2012
Second Half 2012
First Half 2013
Second Half 2013
First Half 2014
Second Half 2014
First Half 2015
Second Half 2015
First Half 2016
Second Half 2016
First Half 2017
Second Half 2017
First Half 2018
Second Half 2018
First Half 2019
Second Half 2019
First Half 2020
Second Half 2020
Total Expenses
Allocated Impact Project Fee Balance
Project Balance
Project Status
Capital Recovery Sewer Projects
Final South Sewershed
Master Plan Town Creek Phase III Town Creek Phase IV
Woman Hollering Creek
STP PH II
South Schertz Trunk Lines
and Lift Station
South Schertz Trunk Lines
and Lift Station
Town Creek Phase III -
QA3
Crossvines Batch Plant
Expansion - QA4
Woman Hollering Trunk
Line - QA2/Q01
Cibolo West Truck Line
15,000$ 659,126$ 1,000,000$ 600,000$ 9,600,000$
931,740$ 487,848$ 10,860,000$ 6,000,000.0$
487,848.00$
-$
82,262.17$
980.00$ 17,032.55$
49,861.30$
46,690.62$ 34,775.84$
28,743.00$ 61,364.70$
815,683.00$ 38,315.41$
5,858.72$ 5,382.50$
83,983.26$
33,784.40$ 121,438.32$
68,609.20$ 212,479.83$
6,220.00$
4,048.18$
247,870.62$
41,375.48$ 225,106.41$
225,595.33$ 56,860.59$
Future Complete Future On Going On Going Future
-$ -$ -$ 152,267.99$ 1,654,260.80$ -$
-$ 98,737.52$
-$ -$ -$ 152,267.99$ -$ -$
1,345,739.20$ -$ -$ 931,739.74$ -$ 335,580.01$
CITY OF SCHERTZ
ROADWAY IMPACT FEE REPORT
OCTOBER 1, 2019 TO MARCH 31, 2020
Oct 1, 2019 to Marc 31, 2020
Area 1 Area 2 Area 3 Area 4 Total
Beginning Allocated Impact Fee Balance 0.00 0.00 0.00 0.00 0.00
Net Change in Allocted Impact Fees 0.00 0.00 0.00 0.00 0.00
Ending Allocated Impact Fee Balance 0.00 0.00 0.00 0.00 0.00
Beginning Unallocated Impact Fee Balance 31,757.94 14,981.09 35,168.60 3,544.70 85,452.33
Revenues:
Impact Fees 137,322.10 80,421.56 159,737.37 0.00 377,481.03
Transfer In 0.00 0.00 0.00 0.00 0.00
Interest Earned 551.59 287.90 598.30 25.92 1,463.71
Investments Income 0.00 0.00 0.00 0.00 0.00
Misc Income 0.00 0.00 0.00 0.00 0.00
Reimbursement 0.00 0.00 0.00 0.00 0.00
Expenses:
Advertising 0.00 0.00 0.00 0.00 0.00
Engineering 0.00 0.00 0.00 0.00 0.00
Legal Svcs 0.00 0.00 0.00 0.00 0.00
Professional Services 0.00 0.00 0.00 0.00 0.00
Auditor/Accounting Services 0.00 0.00 0.00 0.00 0.00
Transferred Out 0.00 0.00 0.00 0.00 0.00
Total Revenue Over/(Under) Expense 137,873.69 80,709.46 160,335.67 25.92 378,944.74
Ending Unallocated Impact Fee Balance 169,631.63 95,690.55 195,504.27 3,570.62 464,397.07
******************** ROADWAY IMPACTS FEES ********************