Vacation Leave 12-3-19 CITY OF SCHERTZ
EMPLOYEE HANDBOOK
Vacation Leave
PREPARED BY: Human Resources
APPROVED BY: City Council
DATE APPROVED: 12/3/2019
EFFECTIVE DATE: 12/3/2019
REPLACES VERSION: 4.3.2 Annual Vacation Leave
Purpose:
This policy provides guidance on eligibility for vacation leave and accrual rates for City
employees.
Policy:
All full-time employees who have completed six (6) months of their probationary period are
entitled to paid vacation time. Probationary employees accrue leave, but are unable to use it until
completion of probation. Temporary and part-time employees are not entitled to vacation leave.
If a holiday occurs during an employee’s vacation, that holiday is not chargeable as vacation time.
It counts as a paid holiday.
Employees who experience illness or injury during their vacation may request that the time of
illness be charged as sick leave. Medical documentation may be required upon request. Vacation
accrual for eligible employees begins on their date of employment in a full-time position. Vacation
time is accrued per pay period based on the chart below and may not exceed the maximum
allowable as listed. On September 30 of each year, all accrued vacation time in excess of the
amount authorized will be dropped from the vacation leave roster.
Year of service is equal to total number of years with the City of Schertz. # Hours Per
Year
Maximum Hours
Allowed To Accrue
Fire Protection Personnel assigned to Operations and EMS Personnel assigned to 24-hour shifts1:
During 1st year of service 144 -
2 – 10 years of service 180 360
11+ years of service 240 480
Licensed Peace Officers(Sworn Officers)/Fire Protection Personnel assigned to Admin2/EMS Admin3/EMS Personnel
assigned to 12-hour shifts4:
During 1st year of service 96 -
2 – 10 years of service 120 240
11+ years of service 160 320
All other Full-Time Employees:
0 – 5 years of service 96 192
6 – 10 years of service 120 240
11+ years of service 160 320
1 A day for a 24-hour shift employee is defined as 12 hours.
2 Definitions for "Fire Protection Personnel" and “Licensed Peace Officer” can be found in Section 142.010 in the Local
Texas Government Code.
3 EMS Admin does not include the Administrative Assistant and the Billing Office.
4 A day for a 12-hour shift employee is defined as 8 hours.
CITY OF SCHERTZ
EMPLOYEE HANDBOOK
If an employee is called to work during his or her vacation, the employee will receive his or her
regular pay rate, and the vacation will be rescheduled for a later date.
Requests for vacation leave will be approved by the Department Head or designee.
Upon separation, an employee will receive pay for his or her unused vacation time. Pay for unused
vacation time is limited to the maximum authorized accrual level. The amount payable is based on
the employee’s hourly salary in effect at the time of separation. The payout will be made at the
employee’s regular rate and shall not include any special forms of compensation such as bonuses,
shift differentials, or incentives. For all “40 hour” employees whose wages are expressed in the
form of an annual salary, the employee’s regular rate will be determined by dividing the annual
salary by 2080 hours. For all fire department employees who work 24 hour shifts and whose wages
are expressed in the form of an annual salary, the employee’s regular rate will be determined by
dividing the annual salary by 2,756 hours. For all EMS employees who work 24 hour shifts and
whose wages are expressed in the form of an annual salary, the employee’s regular rate will be
determined by dividing the annual salary by 2,912 hours.