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07-07-2020 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL July 7, 2020 SCHERTZ, TEXAS 78154 City Council will hold its regularly scheduled mcct t ., Tuesday, July 7, 2020, at the City Council Chambers. In lieu of attending the meeting in ers , residents will have the opportunity to tc the meeting via live stream the City's YouTube Channel. Call to Order Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Rosemary Scott) Presentations • Proclamation recognizing Park and Recreation Month (B. James /L. Shrum) Employee Recognition • Fleet & Facilities Services - John Mark Gann - Fleet Mechanic 1 (T. Buckingham/C. Hernandez) • IT - Dwight Smith - Client Services Technician 1 (M. Clauser) • Parks, Recreation & Community Services - Anthony Navarro - Parks Maintenance Crew Leader, Julian Torres - Park Worker 1, Gabriel Santa Cruz, Matthew Pillar - Seasonal Park Worker 1 (L. Shrum) July 7, 2020 City Council Agenda Page 1 City Events and Announcements • Announcements of upcoming City Events (B. James /C. Kelm /S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (R. Gutierrez) Hearing of Residents Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of the regular meeting of June 23, 2020. (B. Dennis) 2, Resolution No. 20 -R -74 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing an Interlocal Grant Agreement between the County of Bexar and the City of Schertz for the distribution of Federal Coronavirus Relief Funds and to accept the relief funds from Bexar County. (M. Browne) 3 Resolution No. 20 -R -72 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing EMS debt revenue adjustments, Utility Billing debt revenue adjustments and Schertz Magazine debt revenue adjustments for certain inactive outstanding receivables and other matters in connection therewith. (B. James /J. Walters) 4, Resolution No. 20 -R -75 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a Subdivision Improvement Agreement with Crossvine MIU3 Phase B. (M. Browne/B. James) July 7, 2020 City Council Agenda. Page 2 5 Ordinance No. 20 -S -19 - Consideration and /or action approving an Ordinance on a request to rezone approximately 0.5 acres of land from Single- Family Residential District (R -2) to General Business District (GB), located at 603 Main Street, City of Schertz, Guadalupe County, Texas. Final Reading (B. James/ L. Wood/ N. Koplyay). 6. Resolution No. 20 -R -69 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing additional expenditures with Ford Engineering, Inc., in a total project amount not to exceed $80,000.00 for design, bid, and construction phase engineering services for the FM 1103 Water and Wastewater line relocation project in advance of the FM 1103 road widening project. (C. Kelm /S. Williams) 7, Resolution No. 20 -R -71 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing additional expenditures in the amount of $2,051.59 with Ford Engineering Inc. for a total revised contract value of $136,092.59 for professional engineering services for the Schertz Pedestrian Routes & Bike Lanes Project. (B. James /L. Shrum) g. Ordinance No. 20 -T -22 - Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2019 -2020 Budget to increase the budget amount by $100,000.00 for the General Fund (Maintenance Services), repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. Final Reading (C. Kelm /S. Williams /T. Buckingham) 9 Ordinance No. 20 -T -21- Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2019 -2020 Budget to increase the budget amount by $5,000.00 for the Hal Baldwin Scholarship, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. Final Reading (M. Browne /S. Gonzalez) Discussion and Action Items 10. Resolution No. 20 -R -73 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas approving the San Antonio River Authority (SARA) 2020 wastewater rates and other matters in connection therewith. (SARA Ordinance #0- 1.469) (C. Kelm /S. Williams) Workshop 11. Workshop Discussion and possible action regarding (Ordinance 20 -H -18) - Discussion and possible action regarding Ordinance No. 20 -H -18 and update regarding the COVID -19 virus and our current Ordinance No. 20 -H -18 Declaration of Local Disaster. (M. Browne /K. Long /G. Rodgers) Roll Call Vote Confirmation Information available in City Council Packets - NO DISCUSSION TO OCCUR July 7, 2020 City Council Agenda Page 3 12, Monthly update on major projects in progress /CIP. (B. James /K. Woodlee) 13. Review of Annual State - Mandated Cyber Security Training. (B. James /M. Clauser) 14 Quarterly Financial Reports. (B. James /J. Walters) Requests and Announcements • Announcements by the City Manager. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 2nd DAY OF JULY 2020 AT 3:00 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2020. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210 - 619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the July 7, 2020 City Council Agenda Page 4 governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Gutierrez I Councilmember Scagliola — Place 5 Audit Committee Cibolo Valley Local Government Corporation - Investment Advisory Committee Alternate Main Street Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions - July 7, 2020 City Council Agenda Page 5 Schertz- Seguin Local Government Corporation Councilmember Davis— Place 1 Councilmember Scott — Place 2 Audit Committee ;Interview Committee for Boards and Commissions Interview Committee for Boards and Commissions Main Street Committee - Chair Schertz Housing Authority Board TIRZ II Board Councilmember Larson — Place 3 Councilmember Dahle — Place 4 Main Street Committee — Vice Chair Cibolo Valley Local Government Corporation Interview Committee for Boards and Commissions TIRZ II Board Councilmember Heyward — Place 6 Councilmember Brown — Place 7 Audit Committee Main Street Committee Investment Advisory Committee Schertz- Seguin Local Government Corporation - Schertz Animal Services Advisory Alternate Commission July 7, 2020 City Council Agenda Page 5 ei 10UM City Council July 7, 2020 Meeting: Agenda No. 1. Department: City Secretary Subject: Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of the regular meeting of June 23, 2020. (B. Dennis) The City Council held a Regular City Council meeting on Tuesday, June 23, 2020. RECOMMENDATION Recommend Approval. Attachments 6 -23 -20 min DRAFT MINUTES REGULAR MEETING June 23, 2020 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on June 23, 2020, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Present: Mayor Pro -Tem Mark Davis; Mayor Ralph Gutierrez; Councilmember Rosemary Scott; Councilmember Scott Larson; Councilmember Michael Dahle; Councilmember David Scagliola; Councilmember Allison Heyward; Councilmember Tim Brown City City Manager Dr. Mark Browne; Assistant City Manager Brian James; Staff. Assistant City Manager Charles Kelm; City Attorney Daniel Santee; Assistant to the City Manager Sarah Gonzalez; City Secretary Brenda Dennis Call to Order — City Council Regular Session Mayor Gutierrez called the regular meeting to order at 6:00 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Mayor Pro -Tem Davis) Presentations • Introduction of the FY 2020 -2021 Schertz Sweetheart Court Ambassadors. (B. James /L. Shrum/M. Spence) Mayor Ralph Gutierrez recognized Events Manager Mary Spence who introduced the FY 2020 -2021 Schertz Sweetheart Court Ambassadors: TaMya Whiteside, Miss Sunshine Nina Guastafierro, Miss Friendly City Olivia Coats, Miss Jubilee Zaire Franklin, Miss Schertz Miss Schertz, Zaire Franklin, spoke about her experience applying and serving on the Sweetheart Court. She expressed her gratitude for the opportunity to represent Schertz. TaMya Whiteside, Miss Sunshine, Miss Nina Guastafierro, Miss Friendly City and Miss Oliva Coats, Miss Jubilee also expressed their gratitude and thanks. Mayor Gutierrez congratulated the Sweetheart Court and thanked them for representing our city. City Events and Announcements *Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez) None at this time. • Announcements and recognitions by the City Manager (M. Browne) None at this time. • Announcements and recognitions by the Mayor (R. Gutierrez) None at this time. Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specifzc factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Dearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Gutierrez recognized the following who spoke: N • Ms. Tracy Campos - 12340 Schaefer Rd. - Expressed her opinion /concerns referencing item No. 4, Ordinance Number 20 -S -16. She wanted Council to know the surrounding property owners were all against this proposed subdivision and that none of the property owners knew this was coming before Council on the June 9, Council meeting. Mayor Gutierrez asked City Secretary Brenda Dennis if any residents had signed up on -line to be heard. She indicated there were none. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. The following were read into record: 1. Minutes — Consideration and /or action regarding the approval of the minutes of the regular meeting of June 9, 2020. (B. Dennis) 2. Resolution 20 -R -68 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing expenditures in an amount not to exceed $121,179.00 with Grande Truck Center for a new Fleet Vehicle and other matters in connection therewith. (C. Kelm /S. Williams /C.Hernandez) 3. Ordinance No. 20 -S -17- Consideration and /or action approving an Ordinance on a request to amend the official zone map by rezoning approximately 0.5 acres of land from Single - Family Residential District (R -2) to Main Street Mixed Use District (MSMU), located at 619 Main Street, City of Schertz, Guadalupe County, Texas. Final Reading (B. James/ L. Wood/ N. Koplyay) 4. Ordinance Number 20 -S -16 - Consideration and /or action approving an Ordinance on a request to amend the Comprehensive Land Use Plan by changing approximately 229 acres of the Future Land Use Map from the Mixed Use Neighborhood and Agricultural Conservation land use designations to the Single- Family Residential land use designation, generally located approximately 6,000 feet east of the intersection between FM 1518 and Lower Seguin Road, also known as Bexar County Property Identification Numbers 309419, 309811, 310011, and 310013, City of Schertz, Bexar County, Texas. Final Reading (B. James/ L. Wood/N. Koplyay) 3 Mayor Gutierrez recognized Councilmember Rosemary Scott who asked that agenda item 4 to be removed from Consent for separate discussion. Moved by Councilmember Michael Dahle, seconded by Councilmember Tim Brown to approve consent agenda items 1 -3. AYE: Mayor Pro -Tem Mark Davis, Councilmember Rosemary Scott, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed Discussion and Action Items The following item was read into record: 4. Ordinance Number 20 -S -16 - Consideration and /or action approving an Ordinance on a request to amend the Comprehensive Land Use Plan by changing approximately 229 acres of the Future Land Use Map from the Mixed Use Neighborhood and Agricultural Conservation land use designations to the Single - Family Residential land use designation, generally located approximately 6,000 feet east of the intersection between FM 1518 and Lower Seguin Road, also known as Bexar County Property Identification Numbers 309419, 309811, 310011, and 310013, City of Schertz, Bexar County, Texas. Final Reading (B. James/ L. Wood/N. Koplyay) Mayor Gutierrez recognized Assistant City Manager Brian James who came forward to address questions from Council. Mayor Gutierrez recognized the following: Councilmember Rosemary Scott who stated for the record this Ordinance was not taken lightly and Council spoke at great length about this proposal. She also noted for the record the Ordinance was posted on the agenda for the public to view as is required. Councilmember Dahle who confirmed with Planner 1 Nick Koplyay that notification was mailed out prior to the public hearing for the Planning and Zoning Commission meeting referencing Ordinance 20 -S -16 to property owners within 200 ft. of the property under discussion. Mr. Koplyay also stated notification was also published in the San Antonio Express News 15 days prior to the public hearing for the City Council meeting as per state law requirements. 11 Councilmember David Scagliola noted the plan presented to Council was a conceptual drawing and was not approved by council. The approval by Council was to amend the Comprehensive Land Use Plan - not the conceptual drawing. Assistant City Manager Brian James continued addressing questions and comments from Council. Moved by Councilmember Michael Dahle, seconded by Councilmember Allison Heyward to approve Ordinance No. 20 -S -16 Final Reading. AYE: Mayor Pro -Tem Mark Davis, Councilmember Rosemary Scott, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed The following item was read into record: 5. Ordinance No. 20 -T -21- Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2019 -2020 Budget to increase the budget amount by $5,000.00 for the Hal Baldwin Scholarship, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date.First Reading (M. Browne /S. Gonzalez) Mayor Gutierrez recognized Assistant to the City Manager Sarah Gonzalez who introduced this item stating that this is an increase to the general fund budget by $5,000.00 for the Hal Baldwin Scholarship, she stated that the money requested is available in Hal Baldwin Scholarship fund, she addressed questions from Council. Moved by Councilmember David Scagliola, seconded by Councilmember Scott Larson to approve Ordinance 20 -T -21 First Reading. AYE: Mayor Pro -Tem Mark Davis, Councilmember Rosemary Scott, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed The following item was read into record: 6. Ordinance No. 20 -T -22 - Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2019 -2020 Budget to increase the budget amount by $100,000.00 for the General Fund (Maintenance Services), repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. First Reading (C. Kelm/S. Williams /T. Buckingham) Mayor Gutierrez recognized Facilities Manager Todd Buckingham who introduced this item stating that due to unexpected and emergency projects and $50,000 in funds from an FY 18 -19 maintenance project not being encumbered into this fiscal year, there was a shortfall in the remaining balance of the Maintenance Services General Fund account. With approval of this ordinance, $100,000 will be used from additional sales tax received to meet the maintenance services needs of the City for the remainder of this fiscal year. Moved by Councilmember David Scagliola, seconded by Mayor Pro -Tem Mark Davis to approve Ordinance No. 20 -T -22 First Reading. AYE: Mayor Pro -Tem Mark Davis, Councilmember Rosemary Scott, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed Public Hearings The following item was read into record: 7. Ordinance 20 -S -19 - Conduct a public hearing, and consideration and /or action approving an Ordinance on a request to rezone approximately 0.5 acres of land from Single- Family Residential District (R -2) to General Business District (GB), located at 603 Main Street, City of Schertz, Guadalupe County, Texas. First Reading (B. James / L. Wood/ N. Koplyay). Mayor Gutierrez recognized Planner 1 Nick Koplyay who introduced this item on the request to rezone approximately 0.5 acres of land from Single - Family Residential District to General Business District, located at 603 Main Street. Mayor Gutierrez opened the public hearing for those wishing to speak, and as no one spoke; closed the public hearing for Council comments. 6 Mayor Gutierrez recognized Planner 1 Nick. Koplyay along with Assistant City Manager Brian James who addressed questions from Council. Moved by Councilmember Michael Dahle, seconded by Councilmember Scott Larson to approve Ordinance 20 -S -19 on first reading. AYE: Mayor Pro -Tem Mark Davis, Councilmember Rosemary Scott, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed Roll Call Vote Confirmation Mayor Gutierrez recognized City Secretary Brenda Dennis who provided the roll call vote confirmation for agenda items 1 -7. Workshop 8. Workshop Discussion and possible action regarding (Ordinance 20 -H -18) - Discussion and possible action regarding Ordinance No. 20 -H -18 and update regarding the COVID -19 virus and our current Ordinance No. 20 -H -18 Declaration of Local. Disaster. (M. Browne /K. Long) Mayor Gutierrez recognized Fire Chief Kade Long who provided updated COVID -19 information to include topics such as active cases, situational awareness, state data, city services, and disaster declarations. Mayor Gutierrez addressed Council referencing COVID -19 data in our community and the factors involved. His recommendation is to approve an extension of our declaration ordinance until July 7, 2020, thus retain the authority to continue to receive reimbursements. Mayor Gutierrez opened the floor for discussion from Council. Fire Chief Kade Long addressed questions /concerns from Council. After a considerable amount of discussion, Mayor Gutierrez made a motion from the Chair to extend our Ordinance to coincide with the Governor's Orders and Expiration date. Mayor Gutierrez then recognized Councilmember Rosemary Scott who asked additional questions, Fire Chief Kade Long addressed those. Mayor stated there was a motion on the floor from the Chair to extend our Ii Ordinance to coincide with the Governor's Order and expiration date. Moved by Mayor Ralph Gutierrez, seconded by Councilmember David Scagliola to approve a motion to extend our declaration Ordinance to coincide with the Governor's Orders and expiration date. AYE: Mayor Pro -Tem Mark Davis, Councilmember Rosemary Scott, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed 9. Mobile Food Unit License Reciprocity (MFU) - Workshop discussion and possible action regarding Mobile Food License Reciprocity. (C. Kelm /M. Bane) City Manager Mark Browne introduced City Sanitarian Rebecca Vera who provided a PowerPoint detailing Mobile Food Unit (MFU) License Reciprocity. Fire Chief Kade Long provided a PowerPoint detailing Fire Inspections for Mobile Food Unit's and their necessity. Mayor Gutierrez opened the floor for comments /questions from Council. Assistant City Manager Charles Kelm, Sanitarian Rebecca Vera, Fire Chief Kade Long, and City Manager Mark Browne addressed comments /questions from a lively discussion with Council. The direction from Council was to draft an Ordinance to include an administrative fee and a fire permit fee (fee's to be decided by Council) and bring it back to Council. Roll Call Vote Confirmation Mayor Gutierrez recognized City Secretary Brenda Dennis who provided the roll call vote confirmation for agenda item #8. Closed Session The following was read into record: 10. City Council will meet in closed session under Section 551.071 of the Texas Government Code, for consultation with the City Attorney, to receive legal advice regarding a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional. Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Government Code, to include the following matters: a. Annexations pursuant to delayed annexation development agreements. Mayor Gutierrez recessed the regular meeting into closed session at 8:12 p.m. Reconvene into Regular Session Mayor Gutierrez reconvened into regular session at 9:15 p.m. 10A. Take any action based on discussions held in closed session under Agenda Item 10. No action taken at this time. Requests and Announcements • Announcements by the City Manager. None at this time. • Requests by Mayor and Councilmembers that items be placed on a future City Council agenda. None at this time. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Gutierrez recognized Councilmember Rosemary Scott who stated she had a great meeting with EMS Director Jason Mabbitt and complimented them on the great job they perform for our City. Mayor Gutierrez recognized Councilmember Michael. Dahle who stated he had attended the Chamber Luncheon held at Santiko's and commented on 9 how nice their facility is. He also attended the Chamber Mixer at the Bluebonnet. Mayor Gutierrez recognized Councilmember David Scagliola who attended the Chamber Luncheon held at Santiko's and commented "it was absolutely wonderful ". He also asked for an update on the chip seal at Wilson's Preserve. Mayor Gutierrez recognized Councilmember Allison Heyward who thanked the City for the beautiful plant that was sent and the prayers in behalf of the passing of her father -in -law, Joseph Heyward. Her family greatly appreciated the gesture. Mayor Gutierrez expressed his sincere appreciation to staff during the difficult time of COVID -19. Adjournment Mayor Gutierrez adjourned the meeting at 9:18 p.m. Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary 10 ei IRIUM City Council July 7, 2020 Meeting: Department: Executive Team Agenda No. 2. Subject: Resolution No. 20 -R -74 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing an Interlocal Grant Agreement between the County of Bexar and the City of Schertz for the distribution of Federal Coronavirus Relief Funds and to accept the relief funds from Bexar County. (M. Browne) The Coronavirus Aid, Relief, and Economic Security (CARES) Act, 2020 (HR748) was duly passed into law by the 116th Congress and signed into law by the President of the United States on March 27, 2020. The Coronavirus Aid, Relief, and Economic Security (CARES) Act, 2020 (HR748) was duly passed into law by the 116th Congress and signed into law by the President of the United States on March 27, 2020. The CARES Act was enacted to facilitate protective measures for and recovery from the public health emergency in areas affected by the Coronavirus (COVID -19), which are Presidentially- declared major disaster areas under Title IV of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121 et seq.) The CARES Act was intended to provide financial relief to federal, state and local governments in response to the COVID -19 pandemic. The CARES Act stipulated that the United States Department of the Treasury would give funding directly to counties and municipalities with a population greater than 500,000. Bexar County received such funding directly from the United States Department of the Treasury as a result of the CARES Act. The State of Texas on May 22, 2020, encouraged those counties receiving direct funding from the Treasury to provide funding to its citizens within the unincorporated and incorporated areas of a county's borders. Bexar County has offered an Interlocal agreement to each of its suburban cities that allows reimbursement for certain COVID-19 expenses as authorized by the Department of the Treasury. GOAL Attached is the Interlocal Grant Agreement between Bexar County and the City of Schertz for the distribution of federal Coronavirus relief funds and a resolution approving the Interlocal Agreement to accept the relief funds from Bexar County. COMMUNITY BENEFIT Reimbursement funds from Bexar County. SUMMARY OF RECOMMENDED ACTION Approve Resolution No. 20 -R -74. FISCAL IMPACT The City will received reimbursement funds from Bexar County for certain COVID -19 related expenses. RECOMMENDATION Approve Resolution 20 -R -74. Attachments Resolution 20 -R -64 ILA Bexar County 0101010MAI ' A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING AN INTERLOCAL AGREEMENT TO ACCEPT FEDERAL CORONAVIRUS RELIEF FUNDS FROM THE COUNTY OF BEXAR, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Coronavirus Aid, Relief, and Economic Security (CARES) Act, 2020 (HR748) was duly passed into law by the 116th Congress and signed into law by the President of the United States on March 27, 2020; and, WHEREAS, the CARES Act was enacted to facilitate protective measures for and recovery from the public health emergency in areas affected by the Coronavirus (COVID- 1.9), which are Presidentially- declared major disaster areas under Title IV of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121 et seq.); and WHEREAS, the CARES Act was intended to provide financial relief to federal, state and local governments in response to the COVID -19 pandemic; and WHEREAS, the CARES Act stipulated that the United States Department of the Treasury would give funding directly to counties and municipalities with a population greater than 500,000; and WHEREAS, Bexar County received such funding directly from the United States Department of the Treasury as a result of the CARES Act; and WHEREAS, the State of Texas on May 22, 2020, encouraged those counties receiving direct funding from the Treasury to provide funding to its citizens within the unincorporated and incorporated areas of a county's borders; and WHEREAS, Bexar County has offered an interlocal agreement to each of its suburban cities that allows reimbursement for certain COVID -19 expenses as authorized by the Department of the Treasury; and NOW THEREFORE, BE IT RESOLVED THAT: THE CITY OF SCHERTZ, TEXAS APPROVES AN INTERLOCAL AGREEMENT TO ACCEPT FEDERAL CORONAVIRUS RELIEF FUNDS FROM THE COUNTY OF BEXAR. The City Council hereby authorizes the City Manager to execute and deliver the Interlocal Agreement with Bexar County in substantially the form set forth on Exhibit A. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 7th day of July 2020. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) THE STATE OF • LOCAL GRANT AGREEMENT § BETWEEN THE COUNTY OF ' AND § CERTAIN MUNICIPAL JURISDICTIONS • FOR THE DISTRIBUTION i FEDERAL COUNTY OF iri r RELIEF FUNDS WHEREAS, Act stipulated that the United States Department of Treasury would give funding directly to counties with a population 500 ,000 r COUNTY received • �, • • • as a result of ,'' through • # -! r suburban borders of t certain COVID- 19 expenses and expenditures. THEREFORE, • • in consideration of promises and covenants contained herein and for other valuable consideration, and sufficiency of hereby which are • -• Parties agree as follows: . • r►i 1.01 The purpose of this Grant Agreement is to provide certain funding to CITY at a rate $55.00 per capita in order to mitigate any financial burden caused by the COVID-1 pandemic and related to eligible incurred expenses for governmental functions I NINIV-17M MCM001 91 It MIMIJERIM 11gly-J&I Owy—si go LM I I FM M-1015 it 2.01 The term of this Grant Agreement shall begin as of the date • the last signature set form below and shall expire as of October 30, 2020 (the "Term"). COUNTY may, at its so discretion, terminate this Grant Agreement, without recourse, liability or penalty again COUNTY, upon written notice to CITY. 11 ARTICLE 3 L--LL-CwIVA" ARTICLE 4 W"- 4.02 The United States Department of the Treasury has provided additional guidance on t permissible use of grant funds, including nonexclusive examples of eligible expenses the following categories, and may release additional guidance in the t (https://home.treasury.gov/policy-issues/cares/state-and-local-govemments): I Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 2 of 18 e) Expenses associated with the provision of economic support in connection with the COVID- 19 public health emergency; and f) Any other COVID-19-related expenses reasonably necessary to the function of government that satisfy applicable eligibility criteria. 4.03 The following uses for funding are prohibited unless authorized by federal law enact after the CARES Act. Grant funding may not be used to: I ARTICLE 5 5.02 CITY is responsible for complying with federal guidelines as well as any additionm guidelines stipulated • COUNTY. Failure to comply with federal guidelines requirements of COUNTY may result in the denial of • reimbursement request. i To ensure compliance with federal guidelines a pre-authorized budget adjustment forrn, using the form in the attached Exhibit C, must be submitted to the Auditor for approval for any changes made to the approved budget. Pre-authorized budget adjustment will be reviewed and approved by the Auditor within five (5) days of receipt. Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 3 of 18 5.04 All underlying eligible expenditures must be incurred by September 30, 2020. All necessary submissions for reimbursement must be received by COUNTY no later than the close of business on October 30, 2020, using the form in the attached Exhibit D. For purposes of this Grant Agreement, a cost is "incurred" when CITY has expended funds to cover the cost. 5.05 Reimbursement requests must contain documentation deemed necessary "or adeq�aiyffl fiscal control. Reimbursement requests should include, but not limited to origin invoices, receipts, receiving documentation, contracts, proof of payment, timesheets, etcl Reimbursement requests may be submitted monthly with the final submission on or before October 30, 2020 and supporting documentation should • transmitted to: By mail: Office of the Bexar County Auditor Paul Elizondo Tower ATTN: Norma Hinojosa 101 W. Nueva, Suite 800 San Antonio, Texas 78205 5.07 CITY shall make certain certifications relevant to this Grant Agreement by executing t CARES Act Coronavirus Relief Fund Eligibility Certification Form attached hereto Exhibit E and incorporated herein for all purposes. I ARTICLE 6 FEDERAL FUNDING AND RETURN OF FUNDING Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 4 of 18 6.03 Following is additional information concerning the funding for this Grant Agreement: a) Federal Award Date: March 27, 2020; b) Name of Federal Awarding Agency: United States Department of the Treasury; and c) CFDA Number: 21.019. ARTICLE 7 DISCRETIONARY GRANT OF FUNDS ARTICLE 8 0; ym., lwvt 0-t W-1 Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 5 of 18 ARTICLE 9 COOPERATION WITH MONITORING, AUDITS, AND RECORDS REQUIREMENJ 9.01 All records and expenditures are subject to, and CITY agrees to comply with, monitorirl-A and/or audits conducted by the United States Department of the Treasury's Inspect General, other federal agencies or offices, or the Auditor or his designee. CITY sh maintain under GAAP or GASB, adequate records that ensure proper accounting for costs and perforiTiances related to this Grant Agreement. I ARTICLE 10 POLITICAL ACTIVITIES 10.01 Unless specifically authorized to do so by federal law, CITY is prohibited from using grant funds directly or indirectly for political purposes, including lobbying • advocating for legislative programs or changes; campaigning for, endorsing, contributing to, or otherwise supporting political candidates or parties; and voter registration • get-out-the- vote campaigns. I I ["too 102 orld WN I I I I I M I I RAI MIM511 W 1 4 itll"'--Ir-Jr-ftmWAIIM*11#1 I Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 6 of 18 *fficer or employee to interfere with or affect the result of an election or nomination of a candidate or to achieve any other political purpose. 10.03 Grant-funded employees may not coerce, attempt to coerce, command, restrict, attempt to restrict, or prevent the payment, loan, or contribution of anything of value to a person or political organization for • political purpose. 9 1 Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 7 of 18 11.02 The rights and remedies contained in this Article 1.1 shall not be exclusive, but shall be cumulative of all other rights and remedies now or hereinafter existing, whether by statute, at law, or in equity. 0 DMA a LIff"I so] I X I IMMM� v - Mffrl� - Ik KIM0101 FASM 15.01 Notwithstanding any expiration or termination of this Grant Agreement, the rights and obligations pertaining to the close-out, cooperation and provision of additional information, return of grant funds, audit rights, records retention, public information, and Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 8 of 18 any other provision implying survivability shall remain in effect after the expiration or termination of this Grant Agreement. ARTICLE 16 I 16.01 It is expressly understood and agreed that in the execution of this Grant Agreement, neither of the Parties waives or shall be deemed hereby to waive any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers or functions. 17.01 This Grant Agreement shall be construed under, and in accordance with, the laws of the State of Texas, and all obligations of the Parties created hereunder are performable in Bexar County, Texas. ARTICLE 18 PRIOR AGREEMENT SUPERSEDED 18.01 This Grant Agreement constitutes the sole and only agreement • the Parties hereto and supersedes all prior understandings • written or oral agreements between the Parties with respects to the subject matter of the Grant Agreement. ARTICLE 19 19.01 Neither Party may delegate the performance of any contractual obligation to a third party, unless mutually agreed in writing. A Party to this Grant Agreement may not assign its rights, privileges and obligations under this Grant Agreement in whole, or in part, without the prior written consent of the other Party. Any attempt to assign without such approval sh,211 be voiil. 20.01 All notices required or permitted herein shall be in writing and shall be deemed to 1:0 delivered when deposited in the United States mail, postage prepaid, registered c if ert ie• mail, return receipt requested, to the Party's office • usual mailing address. fil the purpose of notice, the addresses of the Parties shall be as follows: TO COUNTY: Bexar County Judge Nelson W. Wolff Paul Elizondo Tower 101 W. Nueva, Suite 1019 San Antonio, Texas 78205 Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 9 of 18 AND Office of the Bexar County Auditor Paul Elizondo Tower 101 W. Nueva, Suite 800 San Antonio, Texas 78205 ARTICLE 21 21.01 Each Party paying for the performance of governmental functions or services will malm- those payments from current revenues then available to the paying Party. 'I IN WITNESS HEREOF, THE CITY OF AN EXAR COUNTY have made and executed this Grant Agreement in duplicate originals on the date of the last signature below. [a 161&11 . 111 W4,111 150601110 614 NELSON W. WOLFF Mayor County Judge Date: Date: ATTEST/SEAL: City Secretary Date: Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 10 of 18 I IM111 IN I . KI X 1101 1111 IMUSTE1111 III FIIEIIR191 � � City Attorney SUE AA Assistant Criminal District Attorney - Civil Section V.111 w 9 10 ---1 CONTENT ONLY: qp; - - FM County Auditor Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 11 of 18 IMINIr s Interloeal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 12 of 18 2018 Census Total Amount City Table Available for Reimbursement Alamo Heights 8,593 $ 472,615 Balcones Heights 3,290 $ 180,950 Castle Hills 4,471 $ 245,905 China Grove 1,324 $ 72,820 Converse 27,742 $ 1,525,810 Elmendorf 2,049 $ 112,695 Fair Oaks Ranch 6,997 $ 384,835 Grey Forest 554 $ 30,470 Helotes 9,567 $ 526,185 Hill Country Village 1,095 $ 60,225 Hollywood Park 3,374 $ 185,570 Kirby 8,747 $ 481,085 Leon Valley 11,485 $ 631,675 Live Oak 15,908 $ 874,940 Lytle 49 $ 2,695 Ohnos Park 2,450 $ 134,750 Sandy Oaks City 4,615 $ 253,825 Schertz 2,026 $ 111,430 Selma 8,380 $ 460,900 Shavano Park 3,926 $ 215,930 Somerset 1,903 $ 104,665 St. Hedwig 2,491 $ 137,005 Terrell Hills 5,425 $ 298,375 Universal City 20,773 $ 1,142,515 Von Ormy 1,298 $ 71,390 Windcrest 5,874 $ 323,070 TOTALS 164,406 $ 9,042,330 Interloeal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 12 of 18 EXHIBIT B PROPOSED BUDGET SUMMARY Coronavirus Aid, Relief, and Economic Security Act, (CARES Act) County of Bexar FY 2020 CITY: PROJECT NAME: Suburban Cities Coalition Expenses Incurred Between: March 1, 2020 — September 30, 2020 (Requires Prior County Approval) Budget Amount $ Please make sure to include all expenses already incurred for COVID expenses and all planned budget expenditures. EXHIBIT C PRE- AUTHORIZATION FOR BUDGET ADJUSTMENT (Narrative Justification Must Be Attached) CITY: PROJECT NAME: Suburban Cities Coalition ADDRESS: Adjustment No.: Category Current Budget Revisions ( +) ( -) Revised Budget Addition: Deletion: City Approval: Title: Date: Bexar County Auditor's Approval: Title: Date: Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 14 of 18 EXHIBIT D INVOICE (Please attach all supporting documentation) CITY: PROJECT NAME: Suburban Cities Coalition ADDRESS: Vendor No.: Purchase Order No.: Invoice No.: PROGRAM: Coronavirus Aid, Relief, and Economic Security Act, (CARES Act) PERIOD COVERED: March 1, 2020 — September 30, 2020 Budget Category Current Invoice Amount Expenses Submitted to Date Less Payment Received Amount Due Total Due: City Approval: Bexar County Auditor's Approval: Date: Date: Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 15 of 18 EXHIBIT E CARES ACT CORONAVIRUS RELIEF FUND ELIGIBILITY CERTIFICATION I, , am the Mayor /City Manager of ( "CITY "), and I certify that: 1. I have the authority on behalf of CITY to request grant payments from Bexar County for federal funds appropriated pursuant to section 601 of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub. L. No. 116 -136, div. A, Title V (Mar. 27, 2020). 2. I understand that COUNTY will rely on this certification as a material representation in making grant payments to CITY. 3. I acknowledge that CITY should keep records sufficient to demonstrate that the expenditure of funds it has received is in accordance with section 601(d) of the Social Security Act. 4. I acknowledge that all records and expenditures are subject to audit by the United States Department of the Treasury's Inspector General or the Bexar County Auditor's Office, or designee. 5. I acknowledge and agree that CITY shall be liable for any costs or expenses disallowed pursuant to financial or compliance audit of funds received and will repay those funds to COUNTY within thirty (30) days of receiving notice from COUNTY. 6. I acknowledge that if COUNTY has not used funds it has received to cover costs that were incurred by December 30, 2020, as required by the statute, those funds must be returned to the United States Department of the Treasury and will have all requests for reimbursement submitted on or before the period identified in the Grant Agreement. 7. I acknowledge that CITY's proposed uses of the funds provided as grant payments from COUNTY originate from federal appropriation under section 601 of the Social Security Act and will be used only to cover those costs or expenses that: a. are necessary expenditures incurred due to the public health emergency resulting from the Coronavirus Disease 2019 (COVID -19); b. were not accounted for in the budget most recently approved as of March 27, 2020, for CITY; and c. were incurred during the period that begins on March 1, 2020 and ends on September 30, 2020. Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 16 of 18 In addition to each of the statements above in this Exhibit E, I acknowledge on submission of this certification that my jurisdiction has incurred eligible expenses between March 1, 2020 and the date noted below. By: Signature: Title: Date: State of Texas County of Bexar Sworn and subscribed before me on the day , 2020, by Notary Public Signature (Personalized Seal) Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 17 of 18 F.XNIRIT F CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned grantee, City of , certifies, to the best of his or her knowledge that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form — LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. Sec. 1352 (as amended by the Lobbying Disclosure Act of 119). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The grantee, City of , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, grantee understands and agrees that the provisions of 31 U.S.C. Sec. 3801 et seq. apply to his certification and disclosure, if any. By: Signature: Title: Date: Interlocal Agreement: Coronavirus Relief Fund Reimbursement to Suburban Cities in Bexar County, Texas Page 18 of 18 ei Olum City Council July 7, 2020 Meeting: Department: Finance Agenda No. 3. Subject: Resolution No. 20 -R -72 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing EMS debt revenue adjustments, Utility Billing debt revenue adjustments and Schertz Magazine debt revenue adjustments for certain inactive outstanding receivables and other matters in connection therewith. (B. James /J. Walters) In the EMS, Utility Billing, and Magazine functions, services are provided to customers up front and billing is settled later. Since services are provided before receiving payment, inevitably the City has customers that do not pay for the services provided. When this occurs, staff reaches out to the customer to try to collect the outstanding payment including follow -up notices and phone calls to try to reach out to the customer to remind them of the outstanding balance and encourage payment. However, the longer the customer account goes without a payment the less likely that any payment will be received. Once a customer account reaches 180 days without payment, Staff brings those accounts to the City Council to be "written off'. This process is an accounting procedure following the Generally Accepted Accounted Principles (GAAP), which lays the framework of accounting practices in the U.S. This designation means it is unlikely those outstanding balances will ever be collected. This leads to an accounting adjustment on the City's Financial Statements to accurately show how much is still outstanding and is reasonable to expect collection. If a customer's account has been written off, this does not erase or forgive that debt. The city can and does collect some portion of the amount owed by those customers. This can be through the debt collection agency used by EMS or if the customer returns to the City and requests new services through the Magazine or Utility Billing. The resolution authorizes the debt for these areas that is more than 180 days outstanding as of June 01, 2020 to be written off. These write -offs come before council quarterly and last came before council on April 28, 2020. Previous Write o February 2017: June 2017: September 2017: . January 2018: March 2018: June 2018: September 2018: December 2018: March 2019: Ff Amount: $621,1.38.97 $544,944.16 $510,51.6.01 $510,637.79 $433,427.15 $439,627.14 $521,281.82 $727,307.39 $564,227.77 June 2019: $580,155.10 September 2019: $586,664.65 December 2019: $591,829.90 March 2020: $616,900.00 GOAL To approve write -offs of bad debt in accordance with the standards laid out by GAAP. COMMUNITY BENEFIT This will show the City's Financial Statements according to national standards and City policy. 0 10 1F.11,31KII 2 t 101/ 1140 1 OX.M61 0 11101 Approve Resolution 20 -R -72 to write off receivables that are older than 180 days. FISCAL IMPACT This accounting adjustment will not affect the City's Budget or financial standing. The amount written off is estimated during the budget process and is accounted for in the revenue estimations and the bad debt expense accounts. The action taken tonight will reduce the amount shown as owed to the City by $552,157.34 and set it equal to the amount seen as still reasonably collectible. The breakdown is as follows: EMS - $518,972.20 Utility Billing - $33,185.14 Magazine - $0.00 RECOMMENDATION Staff recommends Council approve Resolution No 20 -R -72. Attachments Resolution 20 -R -72 RESOLUTION NO. 20 -R -72 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EMS DEBT REVENUE ADJUSTMENTS, UTILITY BILLING DEBT REVENUE ADJUSTMENTS AND SCHERTZ MAGAZINE DEBT REVENUE ADJUSTMENTS FOR CERTAIN INACTIVE OUTSTANDING RECEIVABLES AND OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City maintains quarterly debt revenue adjustments for inactive outstanding accounts; and WHEREAS, the City Council has determined that it is in the best interest of the City that all inactive outstanding accounts after 180 days nonpayment will be sent to City Council for consideration for write offs. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the write off in the amount and distribution of accounts below: Function ( Amount EMS $518,972.20 Utility Billing $33,185.14 Magazine $0.00 Total ( $552,157.34 Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and finding of the City Council. Section 3. All resolutions or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 7th day of July 2020. CITY OF SCFIERTZ, TEXAS Mayor Ralph Gutierrez, Mayor ATTEST: City Secretary, Brenda Dennis (CITY SEAL) ei Olum City Council July 7, 2020 Meeting: Department: Executive Team Agenda No. 4. Subject: Resolution No. 20 -R -75 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a Subdivision Improvement Agreement with Crossvine MIU3 Phase B. (M. Browne /B. James) The Unified Development Code (UDC) requires all necessary public improvements to be accepted by the City prior to filing the plat. The UDC does however make provision for a Subdivision Improvement Agreement to allow the plat to be filed prior to acceptance of those improvements with a surety being provided to ensure funds are available to complete the required work. Staff has generally not recommended entering into these agreements for residential plats to avoid a situation where residents are occupying homes and a significant amount of work remains. In this case, the developer of the Crossvine has experienced significant delays with the contractor working on MIU3 Phase A and MIU3 Phase A. On March 26, 2019, City Council approved a Resolution authorizing a subdivision improvement agreement for MIU3 Phase A. That work has subsequently been completed and the developer is working to finish some outstanding items on MIU3 Phase B. Given that this property is located within TIRZ #2 it presents unique challenges for the developer completing the work. While the Developer is confident they can compete the work, they are requesting to be able to file the plat after all core and life safety items are complete (water, sewer roads, etc.) to allow construction to start while they wrap up the remaining items. Given the significant size of the Crossvine and associated length of time this developer will be working in the community to finish this project (including numerous future phases) staff is recommending approval of entering into the agreement in this situation. That said, this is likely the only time staff will be comfortable doing this as the Developer understands what they can do differently to avoid this situation. GOAL Allow the developer of the Crossvine to enter into an Improvement Agreement to be able to file the plat with certain noncritical infrastructure not having been accepted and after posting a surety. COMMUNITY BENEFIT It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. Approval of the Resolution allowing the City Manager to enter into a Subdivision Improvement Agreement with the developer of the Crossvine. The agreement will be tailored to deal with the outstanding items once the critical items are competed. FISCAL IMPACT None Staff recommends approval of Resolution No. 20 -R -75. Attachments Crossvine Agreement Resoluton RESOLUTION NO. 20-R-75 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A SUBDIVISION IMPROVEMENT AGREEMENT CROSSVINE MIU3 PHASE B, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Landowner desires to defer certain dedication and improvement obligation for Crossvine MIU3 Phase B; and WHEREAS, pursuant to Section 21.4.1.5 of the City's Unified Development Code, the obligation . to dedicate and construct improvements for the Subdivision may be deferred if an Improvement Agreement is executed and if sufficient surety is provided to secure the obligation to construct the improvements; and WHEREAS, the City staff of the City of Schertz has recommended that the City enter into a Subdivision Improvement Agreement; and WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the City Manager to enter into a Subdivision Improvement Agreement. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The City Council hereby authorizes the City Manager to execute a Subdivision Improvement Agreement for Crossving MIU3 Phase B. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All resolutions or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 5. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 7th day of July, 2020. Ralph Gutierrez, Mayor Brenda Dennis, City Secretary (SEAL OF THE CITY) ei Olum City Council July 7, 2020 Meeting: Department: Planning & Community Development Agenda No. 5. Subject: Ordinance No. 20 -s -19 - Consideration and /or action approving an Ordinance on a request to rezone approximately 0.5 acres of land from Single -Family Residential District (R -2) to General Business District (GB), located at 603 Main Street, City of Schertz, Guadalupe County, Texas.Final Reading (B. James / L. Wood/ N. Koplyay). Twenty -four (24) public hearing notices were mailed to surrounding property owners within two hundred (200) feet of the subject property on May 29, 2020, and a public hearing notice was published in the "San Antonio Express" on June 3, 2020. At the time of this staff report one (1) response in favor of and one (1) response opposed to the zone change have been received. This application was noticed in the "San Antonio Express" as a zone change from Single - Family Residential District (R -2) to General Business District (GB), which is the reason it is listed on the June 23, 2020, City Council meeting agenda as a zone change to General Business District (GB); however, following the public hearing held at the June 10, 2020, Planning and Zoning Commission, the zone change request has been revised to Neighborhood Services District (NS) instead of General Business District (GB). After conversations with Staff and the property owner, the Planning and Zoning Commission decided that the Neighborhood Services District (NS) is more representative of the objectives for Historic Downtown Schertz, and still allows the property owner to achieve his goals for redevelopment. The property owner and the Planning and Zoning Commission agreed to move forward to City Council under a recommendation of approval to rezone the property to Neighborhood Services District (NS). The following representatives were in attendance and spoke at the Planning and Zoning Commission public hearing: • PKM Ventures, Nick Marquez, Owner • Spoke regarding his plans for all the properties he owns on Main. Street and in the surrounding area • Spoke regarding his plans for developing a restaurant at 603 Main Street • Answered any questions the Commissioners had regarding proposed parking requirements • Was amenable to the proposed amendment to the change application to NS instead of GB GOAL The project goal is to rezone the subject property from Single- Family Residential District (R -2) to Neighborhood Services District (NS) in order to redevelop the existing house on -site into a restaurant. The property is located at 603 Main Street and is currently developed with one residential structure and an accessory detached garage. COMMUNITY BENEFIT It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. U 10 RMAIKII 2 t 1 u IL74 1010 1 IXEMN 0 111121 The Planning and Zoning Commission met on May 15, 2020 and made a recommendation to City Council to recommend approval of a zone change to the Neighborhood Services District (NS) by a 7 -0 vote. The original zone change application presented to the Planning and Zoning Commission was to rezone the property to General Business District (GB). The Commissioners expressed their concerns with the breadth of permitted uses in the General Business zoning district that they did not feel were adequately suited for the area designated as Historic Downtown Schertz. After conversations with Staff and the property owner, the Planning and Zoning Commission decided that the Neighborhood Services zoning district was more representative of the objectives for Historic Downtown Schertz due to the zoning district's heavier regulation of higher intensity land uses. The Neighborhood Services District (NS) permits the restaurant land use by right, which also allows the property owner to keep his original plans to redevelop the subject property as a restaurant. The Sector Plan amendment to the Comprehensive Land Use Plan designates the subject property as part of Historic Downtown Schertz. The objective for Historic Downtown Schertz is to leverage the City's history and heritage to create a unique destination with local independent businesses, while encouraging the use of existing buildings. While the Main Street Mixed -Use District (MSMU) is traditionally used in order to aid the transition of Main Street into the historic downtown envisioned in the Comprehensive Plan, the MSMU zoning district does not support the restaurant land use. This is primarily due to the reduced parking requirements for the properties zoned MSMU, and the potential problems that could arise if a restaurant only has two allotted parking spaces on a physically constrained lot. The applicant will be required to comply with all parking regulations in the UDC through the construction of parking spaces on -site and /or the potential utilization of off -site parking. Even though the proposed zoning application is to change the subject property to the Neighborhood Services District (NS) instead of the Main Street Mixed Use District (MSMU), the proposed zone change is still in conformance with the Comprehensive Plan by promoting the goals of Historic Downtown Schertz: the newly developed restaurant will be a local, independent business unique to Schertz and the applicant will be taking advantage of existing infrastructure by repurposing the house on -site to develop the restaurant. The subject property is currently surrounded by single - family dwellings and right -of -way; however, all three of the other corners at the intersection between Main Street and Randolph Avenue are zoned General Business and used for commercial purposes, so the proposed zone change to Neighborhood Services is compatible with the commercial properties on this corner and that span along the vast majority of Main Street. FISCAL IMPACT None RECOMMENDATION The Comprehensive Land Use Plan identifies this area as Historic Downtown Schertz which is intended to leverage the City's history and heritage to create a unique destination with local independent businesses, while encouraging the use of existing buildings. The proposed zone change to Neighborhood Services District (NS) and the property owner's plan to repurpose the existing house into a restaurant is compatible with the above outlined goals. The proposed zone change should also have a minimal impact on the adjacent properties around the intersection of Randolph Avenue and Main Street since the area is already primarily used for commercial purposes. The property owner and the Planning and Zoning Commission agreed to revise the requested zone change to Neighborhood Services District (NS) during the June 10, 2020, public hearing. Based on this recommendation on behalf of the Planing and Zoning Commission, the compatibility of the proposed zone change and development plans with the Comprehensive Plan's goals for Historic Downtown Schertz, and the minimal impact of adjacent properties, Staff is recommending approval of the proposed zone change to Neighborhood Services District (NS) at 603 Main Street. Attachments ORDINANCE NO. 20-S-19 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 0.5 ACRES OF LAND FROM SINGLE - FAMILY RESIDENTIAL DISTRICT (R -2) TO NEIGHBORHOOD SERVICES DISTRICT (NS), LOCATED AT 603 MAIN STREET, CITY OF SCHERTZ, GUADALUPE COUNTY, TEXAS. WHEREAS, an application to rezone approximately 0.5 acres of land located at 603 Main Street, and more specifically described in the Exhibit A attached herein (herein, the "Property ") has been filed with the City; and WHEREAS, the City's Unified Development Code Section 21.5.4.D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested zone change (the "Criteria "); and WHEREAS, on June 10, 2020, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to approve the requested rezoning; and WHEREAS, on June 23, 2020, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested zoning be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The Property as shown and more particularly described in the attached Exhibit A, is hereby zoned Neighborhood Services District (NS). Section 2. The Official Zoning Map of the City of Schertz, described and referred to in Article 2 of the Unified Development Code, shall be revised to reflect the above amendment. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 9. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 23rd day of June, 2020. PASSED, APPROVED AND ADOPTED on final reading the 7th day of July, 2020. Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) OV - -1p k cl� -: - 1-61 ;OV, _0 Rb, X OV IPA C, o"p, AN IP A -. 0 a s92 'cry �A IPA ss rn A Vol SCHHERTZ IN COMMUNITY- SERVICE - OPPORTUNITY C> 0 DEVELOPMENT F, 115 Sincerely, Nick Koplyay Planner - — ------ — -- — ------ — ---- — -- — ----- — ------- — ------------------------------ — -- ----------- — -- — ----- — — Reply Form I am: In or of-L� gpRged to 13 neutral to 0 the request for ZC2020-004 COMMENTS- NAME. 21�q-iU �'.SIGNATURE (PLEASE PRINT) STREET ADDRESS: DATE: A ..... .. .... 'I'll 11r, : =— - - � Agenda No. 6. ei Olum City Council July 7, 2020 Meeting: Department: Engineering Subject: Resolution No. 20 -1t -69 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing additional expenditures with Ford Engineering, Inc., in a total project amount not to exceed $80,000.00 for design, bid, and construction phase engineering services for the FM 1103 Water and Wastewater line relocation project in advance of the FM 1103 road widening project. (C. Kelm /S. Williams) IYXI GKi0111►17 The Texas Department of Transportation (TxDOT) is working on a project to widen the right of way and paving of FM 1103 in the City of Schertz. Citizens of Schertz passed a bond measure to provide $2 million of funding toward the project. City Council authorized a Fixed Price Agreement ($1.81,226) to contribute funds for the acquisition of right of way, and an Advanced Funding Agreement ($1,818,774) for contribution of funds toward construction of the roadway improvements. In May 2017, Council also approved Resolution 17 -R -33 authorizing an agreement with Ford Engineering for the design, bid, and construction phase engineering services for the FM 1103 Water and Wastewater line relocation project in advance of the FM 1103 road widening project. The initial scope of work was based on 60% TxDOT plans. Over the last several years as TxDOT has finalized their plans, 100% TxDOT plans were issued in June 2020, there have been numerous adjustments and changes that the City has been required to make in order to accommodate the TxDOT project. Each change or adjustment by TxDOT has required Ford Engineering to make adjustments and even redesign entire sections of waterline relocation in the FM 1103 Utility Relocation Project plan set. These changes have caused the cost of engineering services and construction cost to increase. Most recently, the City was made aware that an additional approximately 800 LF of waterline would need to be relocated to accommodate the TxDOT project. The original project estimate included $38,013.00 for engineering services. On August 28, 2018, staff brought to Council Resolution 18 -R -117 for an additional $22,000, which increase the not -to- exceed amount to $60,013.00. On September 24, 2019, staff brought to Council Resolution 19 -R -132 to further increase the Ford Engineering not -to- exceed by $11,809.30 to $71,822.30. Based on the most recent changes required by TxDOT, Ford Engineering has requested an additional $3,030.00 in fee above the previously approved not -to- exceed amount to make those changes. Staff requests Council approval to extend the Ford Engineering not -to- exceed value to $80,000 in order to cover this most recent change in scope, but also any other adjustments that arise. GOAL The relocation of these lines will ensure the City utilities are provided in an alignment that allows adequate space for future maintenance. COMMUNITY BENEFIT The relocation of these lines will ensure the City utilities are removed from conflict with the TxDOT FM 1103 expansion project and will place the utilities in an alignment that allows adequate space for future maintenance. SUMMARY OF RECOMMENDED ACTION Staff believes that Ford Engineering has worked efficiently with the fee for the project, given all the variables encountered throughout design and construction. Therefore, staff recommends that the City Council approve Resolution 20 -R -69, authorizing additional expenditures with Ford Engineering, Inc., in a total project amount not to exceed $80,000.00 for design, bid, and construction phase engineering services for the FM 1103 Water and Wastewater line relocation project in advance of the FM 1103 road widening project. 191 4M A 1►I 1 21/4011 Funding for engineering services is available in 2018 CO Bonds authorized for the FM 1.1.03 Utility Relocation Project. Staff recommends that the City Council approve Resolution 20 -R -69, authorizing additional . expenditures with Ford Engineering, Inc., in a total project amount not to exceed $80,000.00 for design, bid, and construction phase engineering services for the FM 1103 Water and Wastewater line relocation project in advance of the FM 1.1.03 road widening project. Attachments 20 -R -69 RESOLUTION NO. 20 -R -69 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING ADDITIONAL EXPENDITURES WITH FORD ENGINEERING, INC., IN A TOTAL PROJECT AMOUNT NOT TO EXCEED $80,000.00 FOR DESIGN, BID, AND CONSTRUCTION PHASE ENGINEERING SERVICES FOR THE FM 1103 WATER AND WASTE- WATER LINE RELOCATION PROJECT IN ADVANCE OF THE FM 1103 ROAD WIDENING PROJECT. WHEREAS, the City of Schertz (the "City ") has entered into an agreement for design, bid, and construction phase engineering services for the FM 1.1.03 water and wastewater facilities relocation project in advance of the TxDOT FM 1103 road widening project with Ford Engineering; and WHEREAS, TxDOT has identified necessary changes to the original project scope; and WHEREAS, these identified necessary changes require additional engineering fees for design changes; and WHEREAS, pursuant to Section 252.022(a)(4) of the Texas Local Government Code, the City is not required to seek bids or proposals with respect to a procurement for personal, professional, or planning purposes; and WHEREAS, funding is available in the 2018 CO Bonds issued for the FM 1103 Utility Relocation Project; and WHEREAS, Ford Engineering is an approved On -Call Engineering Service for the City of Schertz ; and BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes additional expenditures with Ford Engineering, Inc., in a total project amount not to exceed $80,000 for design, bid, and construction phase engineering services for the FM 1103 water and waste -water line relocation project in advance of the FM 1103 road widening project.. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. 50234811.1 Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 7th day of July, 2020. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor Brenda Dennis, City Secretary (CITY SEAL) 50234811.1 Agenda No. 7. ei Olum City Council July 7, 2020 Meeting: Department: Parks, Recreation & Community Servic Subject: Resolution No. 20 -R -71- Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing additional expenditures in the amount of $2,051.59 with Ford Engineering Inc. for a total revised contract value of $136,092.59 for professional engineering services for the Schertz Pedestrian Routes & Bike Lanes Project. (B. James /L. Shrum) Ford Engineering has been working on the design of the Schertz Pedestrian Routes & Bike Lanes Project for the last two years. As part of that process, TxDOT requires environmental clearance. In 2020, after we were 3/4 of the way through the project process, TxDOT updated their environmental clearance rules and required us to comply. The environmental consultant is requesting some additional services for their additional work to update the environmental documents to meet the next TxDOT standards. We have $2,475 left unbilled on the environmental task and they are billing $4,526.59 for their additional work, which leaves us $2,051.59 short in the approved contract. Because we are at our approved NTE value already with the Ford contract, this is being presented to Council as a contract amendment. Breakdown of Project Components thus far: Base Contract 18 -R -08 $ 99,018.00 Sidewalk Easement 18 -R -71 $ 2,600.00 Turn . Lane 19 -R -03 $ 32,423.00 Total Approved NTE $ 134,041.00 Additional Environmental Work $ 2,051.59 New Total Approved NTE $136,092.59 GOAL The goal is to approve the contract amendment for the additional $2,051.59 to cover the cost of Ford Engineering's environmental subconsultant work. Final design has been submitted to TxDOT and the funds are expected to let September 2020. COMMUNITY BENEFIT The community will benefit from the additional pedestrian routes being added in this project. Both the Parks & Recreation Master Plan and the Citizen Satisfaction Surveys rate trails as the number one recreational need. This project adds approximately 7 miles of bike lanes, sidewalks, and decomposed granite trails to the city. SUMMARY OF RECOMMENDED ACTION The goal is to approve the contract amendment for the additional $2,051.59 to cover the cost of Ford Engineering's environmental subconsultant work. Final design has been submitted to TxDOT and the funds are expected to let September 2020. The additional $2,051.59 added to the NTE contract amount will be covered by professional services funds in the Parks & Recreation base budget. I I I I I Approval of Resolution authorizing a contract amendment for the additional $2,051.59 to cover the cost of Ford Engineering's environmental subconsultant work. Attachments Resolution 20-R-71 Ford Eng Additional Env Work RESOLUTION NO. 20 -R -71 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING ADDITIONAL EXPENDITURES IN THE AMOUNT OF $2,051.59 WITH FORD ENGINEERING INC. FOR A TOTAL CONTRACT VALUE OF $136,092.59 FOR PROFESSIONAL ENGINEERING SERVICES FOR THE SCHERTZ PEDESTRIAN ROUTES & BIKE LANES PROJECT. WHEREAS, the City staff of the City of Schertz (the "City ") has contracted with Ford Engineering Inc to provide professional services relating to engineering and design services for the Schertz Pedestrian Routes & Bike Lanes Project in the amount of $ 134,041.00; and WHEREAS, changes to TxDOT Environmental Rules and Regulations have required a modification to the environmental design documents at an additional charge of $2,051.59; and WHEREAS, the contract amendment fall within the allowable rate for change orders per Texas Local Government Code; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend the contract with Ford Engineering pursuant to the On Call Engineering Agreement attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS I1M.11% � Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Amendment to the Agreement with Ford Engineering, in substantially the form set forth on Exhibit A, for an additional $2,051.59 and a total contract value of $136,092.59 for professional engineering services to complete TxDOT environmental clearance documents for the Schertz Pedestrian Routes & Bike Lanes Project.. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 7th day of July, 2020. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A �.� FEW , DkA, a,= no L fee a L I nine, s' � Agenda No. 8. ei Olum City Council July 7, 2020 Meeting: Department: Facility & Fleet Subject: Ordinance No. 20 -T -22 - Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2019 -2020 Budget to increase the budget amount by $100,000.00 for the General Fund (Maintenance Services), repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. Final Reading (C. Kelm /S. Williams /T. Buckingham) I ��G X" 1000117 Money is budgeted for the General Fund Maintenance Services each fiscal year. Due to unexpected and emergency projects and $50,000 in funds from an FY 18 -19 maintenance project not being encumbered into this FY, there is a shortfall in the remaining balance of the Maintenance Services General Fund account. With approval of this ordinance, $100,000 will be used from additional sales tax received to meet the maintenance services needs of the City for the remainder of the FY. Unencumbered Funds A. One of the FYI 8-19 Expanded Programs was to repair and paint the facilities within the Hal Baldwin. Municipal. Complex. This project was completed at the end of the FY 18 -19. Unfortunately, the invoice wasn't received until FY 19 -20 and the funds allocated for these repairs and painting in FYI 8-19 were not re- encumbered to reconcile the invoice. Funds from the FYI 9-20 Building Maintenance Funds were used to pay the invoice; however, this has created a shortfall in the current budget/contract for the Public Safety Restroom Repairs being funded from Building Maintenance Funds. The funds for the painting and repairs were in the original FY 18 -19 budget; however, they were not spent because of the delayed invoice and returned to the General Fund. Unexpected and Emergency Projects: A. The FM 3009 tower has become unstable over time due to the three base legs rusting through and poses an immediate safety risk because it could fall over. The communication attachments have been removed and the appropriate entities have been notified in preparation of its removal. ($35,000) B. Two of the Civic Center HVAC units needed emergency repairs with condensers and coils replaced. ($15,000) City Council approved this on first reading at their meeting of June 23, 2010. GOAL City Staff recommends the City Council approve Ordinance 20 -T -22 on final reading. COMMUNITY BENEFIT Maintenance Services are an asset to the City as this program allows for cost effective /internal maintenance of City Facilities and allow staff to serve our residents in a safe and comfortable environment. Without adequate funding, maintenance services will cease and /or be very limited for the remainder of this FY and the Public Safety Restroom Repair project may have to be "de- scoped" or reduced in the amount of repairs /renovation completed. SUMMARY OF RECOMMENDED ACTION City Staff recommends City Council approve 20 -T -22 on final reading. FISCAL IMPACT The City shall increase the General Fund Maintenance Services budget by $100,000, from additional sales taxes received, to appropriately fund this account for the remainder of FYI 9-20. RECOMMENDATION City Staff recommends City Council approve Ordinance 20 -T -22 to fund Maintenance Services for the remainder of FY 19 -20. Attachments Final Reading Ord 20 -T -22 03 IR 13 19F.1104 a 1 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2019 -2020 BUDGET TO INCREASE THE BUDGET AMOUNT BY $100,000.00 FOR THE GENERAL FUND (MAINTENANCE SERVICES) REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 1.9 -T -23, the City of Schertz (the "f&") ") adopted the budget for the City for the fiscal year 2019 -2020 (the `Budget), which provides funding for the City's operations throughout the 2019 -2020 fiscal year; and WHEREAS, the City needs to increase the budget amount by $100,000.00 for the General Fund (Maintenance Services); and WHEREAS, the General Fund (Maintenance Services) Balance is $204,958.67; and WHEREAS, City staff recommends that the City Council adjust the Budget and approve the ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall increase the budget for the General Fund (Maintenance Services) by $100,000.00 and offset the increase with the utilization of unbudgeted added sales tax. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 23rd day of June, 2020. PASSED, APPROVED and ADOPTED ON SECOND READING, the 7th day of July, 1 1 CITY OF SCHERTZ, TEXAS Mayor Ralph Gutierrez ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Agenda No. 9. ei IRIUM City Council July 7, 2020 Meeting: Department: Executive Team Subject: Ordinance No. 20 -T -21 - Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the Fiscal Year 2019 -2020 Budget to increase the budget amount by $5,000.00 for the Hal Baldwin Scholarship, repealing all ordinances or parts of ordinances in conflict with this ordinance; and providing an effective date. Final Reading (M. Browne /S. Gonzalez) I YXI G X" 1000117 Scholarship money is budgeted for the Hal Baldwin Scholarship each fiscal year. Historically, the Hal Baldwin Scholarship Committee has awarded up to $5,000 to scholarship recipients. This year, due to the caliber and the quality of the applications received, the Committee made the recommendation to City Council to award $10,000 to scholarship recipients (one $5,000 scholarship and two $2,500 scholarships) and at the June 9 Council meeting, Council approved Resolution 20 -R -59, which authorized distribution of the scholarship funds to the three recipients. With approval of this ordinance, the remaining $5,000 that is needed for scholarship distribution will be transferred from the Hal Baldwin Scholarship Fund Balance, which has a current balance of $114,156.43. City Council approved this on first reading at their meeting of June 23, 2020. GOAL To distribute scholarship funds to the three recommended recipients. COMMUNITY BENEFIT The Hal Baldwin. Scholarship serves a public purpose by encouraging and assisting graduating high school seniors from Schertz pursue their interest in public service at the collegiate level. 1i 111001 City Staff recommends that the City Council approve Ordinance 20 -T -21 on final reading. FISCAL IMPACT The City shall increase the budget for the Hal Baldwin Scholarship by $5,000.00 and offset the increase with a transfer of $5,000.00 from the $114,156.43 Hal Baldwin Scholarship Fund Balance. RECOMMENDATION City Staff recommends that the City Council approve Ordinance 20 -T -21 to adjust the budget for the Hal. Baldwin. Scholarship to award scholarship funds to three Schertz students. Attachments Ordinance 20 -T -21 ORDINANCE NO. 20-T-21 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2019 -2020 BUDGET TO INCREASE THE BUDGET AMOUNT BY $5,000.00 FOR THE HAL BALDWIN SCHOLARSHIP, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 1.9 -T -23, the City of Schertz (the "City ") adopted the budget for the City for the fiscal year 2019 -2020 (the "Budge ), which provides funding for the City's operations throughout the 2019 -2020 fiscal year; and WHEREAS, the City needs to increase the budget amount by $5,000.00 for the Hal Baldwin Scholarship; and WHEREAS, the Hal Baldwin Scholarship Fund Balance is $114,156.43; and WHEREAS, City staff recommends that the City Council adjust the Budget and approve the ordinance; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the Budget and increase the budget amount for the Hal Baldwin Scholarship, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall increase the budget for the Hal Baldwin Scholarship by $5,000.00 and offset the increase with a transfer of $5,000.00 from the Hal Baldwin Scholarship Fund Balance. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 23rd day of June, 2020. PASSED, APPROVED and ADOPTED ON SECOND READING, the 7th day of July, 1 1 CITY OF SCHERTZ, TEXAS Mayor Ralph Gutierrez ATTEST: City Secretary (CITY SEAL) 50558021.1 - 2 - Agenda No. 10. ei Olum City Council July 7, 2020 Meeting: Department: Public Works Subject: Resolution No. 20 -R -73 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas approving the San Antonio River Authority (SARA) 2020 wastewater rates and other matters in connection therewith. (SARA Ordinance #0 -1469) (C. Kelm /S. Williams) BACKGROUND The San Antonio River Authority (SARA) has an interlocal agreement with Schertz to provide wastewater treatment services for Schertz connections within SARA's Certificate of Convenience and Necessity (CCN). The SARA Board is recommending and has approved Ordinance # 0 -1469 for wastewater rates effective July 1, 2020. • Single Family Residential • Wholesale: $10.45 fixed charge + $4.69/1,000 gallons of winter average water consumption per month • Retail: $23.30 fixed charge + $4.69/1,000 gallons of winter average water consumption per month • Winter Average is three consecutive billing periods of prior winter's season between November 15 -March 15 • All other users (not single family residential) • Wholesale: $6.69/1,000 gallons of metered water consumption each month • Retail: $9.57/1,000 gallons of metered water consumption each month GOAL To have the City of Schertz City Council approve SARA wastewater rates. COMMUNITY BENEFIT Through SARA, the City of Schertz is able to provide wastewater services to its residents and commercial businesses. Attached is a map illustrating the service territory for SARA and the residents who benefit from these services. Staff recommends approval of the Resolution adopting the SARA wastewater rates, effective July 1, 2020. The City of Schertz provides these services, through SARA, by collecting from the residents through utility billing for these services. RECOMMENDATION Staff recommends approval of the Resolution adopting the SARA wastewater rates. Attachments Resolution- Schertz ILA with SARA and Schertz SARA Service Area SARA Martinez fees RESOLUTION NO. 20 -R -13 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING THE SARA 2020 WASTEWATER RATES, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz has an Interlocal Agreement with San. Antonio River Authority (SARA) and WHEREAS, SARA provides retail wastewater treatment and collection services to sewer connections served by this agreement and within its Certificates of Convenience and Necessity (CCN) facility lines; and WHEREAS, SARA determines its rates annually based upon the estimated quantities of wastewater treated and estimated expenses; beginning July 1, 2020; and WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City approve the proposed SARA Year 2020 -21 Wastewater Rates as adopted by the SARA Board of Directors; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the rates to ensure that the citizens and businesses of Schertz continue to receive excellent and vital wastewater services. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the approval of the SARA 2020 -21 Wastewater Rates. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 7t" day of July, 2020. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50506221.1 - 2 - In IWI LM m �; �. w { << �. ��. ,� �, w �� , m hn rr FIRE IN IV IN IL rr FIRE m. '��. �� nr, v �, �, �— � �icAR. kE �,a �� P mh e N �..: .. ,. Im LM w ei Olum City Council July 7, 2020 Meeting: Department: Executive Team Agenda No. 11. Subject: Workshop Discussion and possible action regarding (Ordinance 20 -H -18) - Discussion and possible action regarding Ordinance No. 20 -H -18 and update regarding the COVID -19 virus and our current Ordinance No. 20 -H -18 Declaration of Local Disaster. (M. Browne /K. Long /G. Rodgers) BACKGROUND Staff will provide Council with an update regarding the COVID -19 Virus. Discussion will include how Phase 3 is progressing and update on the number of cases. Attachments Revised 20 -H -18 i F ♦'f 1 i � • l . t WHEREAS, Texas must continue to protect lives while restoring livelihoods, both of which can be achieved with the expert advice of medical professionals and business leaders 2.nd the continued gradual reopening of Texas pursuant to GA- 18- GA-23 and subsequent *rders of the Governor; and WHEREAS, pursuant to the Texas Disaster Act of 1975, the Mayor is designated as ths Emergency Management Director of the City of Schertz, and may exercise the powers granted by the governor on an appropriate local scale; and TIN r4o , 2, r4 1 11 W W- 111 IWIM, and alleviate the suffering of people exposed to and those infected with the virus, as well as those that could potentially be impacted by COVID-1 9; I P NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The recitals contained in the preamble hereof are hereby found to be true, and su-"- recitals are hereby made a part of this Ordinance for all purposes and are adopt as a part of the judgment and findings of the City Council. I Section 3. Pursuant to §418.108(c) of the Government Code, this declaration of a local staim of disaster and public health emergency shall be given prompt and general publici and shall be filed promptly with the City Secretary. I ection 4. Pursuant to §418.108(d) of the Government Code, this declaration of a local stat(4:. of disaster and public health emergency activates the City of Schertz, Texas, emergency management plan. Section 5. All ordinances or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters herein except those portions deemed to conflict with any emergency orders of Governor Abbott. Section 6. This Ordinance shall be construed and enforced in accordance with the laws of tm- State • Texas and the United States of America. I Section 7. If any provision of this Ordinance or the application thereof to any person ATI circumstance shall be held to be invalid, the remainder of this Ordinance and application of such provision to other persons and circumstances shall neverthelle be valid, and the City Council hereby declares that this Ordinance would have be enacted without such invalid provision. Section 8. It is officially found, determined, and declared that the meeting at which thi-- Ordinance is adopted was open to the public and public notice • the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 55 1, Texas Government Code, as amended. Section 9. Should Governor Abbott lift the statewide disaster declaration and orders now place prior to the date of expiration stated herein, this ordinance shall no longer I subject to enforcement by the City and shall be repealed by the City Council at t first legally posted meeting thereafter. Section 10. Any peace officer or other person with lawful authority is further authorized to enforce the provisions of this Ordinance or the orders of the Governor in accordance with the authority granted under the Texas Disaster Act of 1975, as applicable, which allows a fine not to exceed $1000.00 and confinement not tit, exceed 180 days pursuant to Government Code 418.173. Section 11. This Ordinance shall be in force and effect from its first and final passage, and publication required by law. 1 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ TEXAS THIS ORDINANCE WAS PASSED, ON FIRST AND FINAL READING, THE 23rd DAY OF JUNE 2020. ,,.,,--ATT'rzST: -TB31111"W-nuda Dennis, City Secretary ei IRIUM City Council July 7, 2020 Meeting: Agenda No. 12. Department: Engineering Subject: Monthly update on major projects in progress /CIP. (B. James /K. Woodlee) Attachments July 2020 Major Project Update Informational Only Cal I11 M401 NOW 1 E►11 alkyl Eel 1141,21111101 City Council Meeting: July 7, 2020 Department: City Manager Subject: Update on major projects in progress /CIP, City View, Utility Meter Swap Out, and Civic Rec Software Background This is the monthly update on large capital projects that are in progress or in the planning process. This update is being provided so Council will be up to date on the progress of these large projects. If Council desires more information on any project or on projects not on this list, please reach out to staff and that information will be provided. Facilities Projects: 1. 27 Commercial Place Renovation: o Project Status: Design -Build Procurement o Estimated Construction Start: Fall 2020 o Estimated Cost of Construction: $1.65 million o Project Update: Contract language finalized with F.A. Nunnelly. Awaiting final signatures on contract. Design fee not to exceed amount of $174,300 was approved for contract by Council on May 12, 2020. Project design kick -off meeting occurred June 11, 2020. Staff interview meeting to discuss building needs occurred June 25, 2020. Weekly design meetings to start week of June 29, 2020. Water Proiects• 1. Utility Customer Portal Upgrade: The new platform is up and functional for residents as of June 1, 2020. All previous functionality of MyWaterAdvisor is available in the new system. Citizens can now access usage information from the previous payment site and do not need to create a new log in. Staff is working with Tyler Technologies to finalize access to customize the system parameters and update wording on system alerts in house instead of contacting Tyler Customer Service. 2. FM 1103 Utility Relocation Project: o Project Status: Under Construction o Construction Start: August 2019 o Construction Completion: Summer 2020 o Cost of Construction: $964,424.12 o Project Update: Work on abandoning the old water and sewer lines will be complete in June, which will complete the D. Guerra contract except for site restoration. After further review of the roadway design by TxDOT, two additional waterline relocation areas were identified. Due to contract limitations, the additional relocations will be required to be publicly bid. Staff is working to bid the additional work at the beginning of July with hopes of beginning the additional work in August. 3. E. Live Oak Pump Additions Project: o Project Status: Under Construction o Construction Start: April 2020 o Construction Completion: Winter 2020 o Cost of Construction: $1,560,000.00 o Project Update: R.P. Constructors successfully tapped the existing water lines at the beginning of June. Work on the electrical component of the project is expected to begin at the end of June. Fabrication of the steel piping is expected to be complete in the middle of July, which will be followed by installation. The project is expected to be completed in winter of 2020. Engineering Proiects: 1. 2018 Street Preservation and Maintenance Reconstruction Project: o Project Status: Under Construction o Construction Start: January 2020 o Construction Completion: Summer 2020 o Cost of Construction: $1,501,199.00 o Project Update: Traffic has been moved onto the east side of Schertz Parkway and work has begun on the west side of the street. The asphalt and curb and gutter has been removed and the excavation completed. The subgrade will be cement stabilized and the first concrete pour is scheduled for the week of July 6th. After the west side is complete the contractor will be doing some surface grinding on the east side of the street to improve the ride quality of the new pavement. 2. 2018 Street Preservation and Maintenance Rehabilitation Project: o Project Status: Under Construction o Construction Start: April 2020 o Construction Completion: Summer 2020 o Cost of Construction: $2,881,784.00 o Project Update: The Randolph reconstruction and the Northcliffe work are both complete. The Schertz Parkway mill and overlay project began at the end of June and is expected to be completed the week of July 6th. 3. 2018 Street Preservation and Maintenance Resurfacing Project: o Project Status: Under Construction o Construction Start: March 2020 o Construction Completion: Summer 2020 o Cost of Construction: $791, 174.34 o Project Update: This project is as complete as it can be at this time. The remainder of the chip seal on Live Oak Road will be completed after the curb, gutter, and sidewalk is constructed by a separate project later this year. 4. Cibolo Valley Drive Expansion Project: o Project Status: Under Construction o Construction Start: May 2020 o Construction Completion: Summer 2021 o Cost of Construction: $4,806,762 total ($1,300,000 City of Schertz Contribution) o Project Update: Work continues on the west side of the street. Most of the underground utilities have been relocated out of the way of the new street section. Some of the storm drain piping has been completed and some base material has been placed. Work on the west side of the street is expected to continue for the next few months. 5. 2020 Street Preservation and Maintenance Project: o Project Status: Design o Project Update: The Cherry Tree Rehabilitation Project was advertised for bid in early June and the bid opening is July 8th. Staff expects to make an award recommendation to Council on July 28th. Design continues on the Elbel Road Storm Drain and Mill & Overlay Project and the 2020 SPAM Resurfacing Project. 6. Corbett Elevated Water Storage Tank: o Project Status: Under Construction o Construction Start: March 2019 o Construction Completion: Summer 2020 o Cost of Construction: $4,682,000.00 o Project Update: The onsite drainage channels and detention pond were completed in June. The pump pad and flow meter pad were poured and work began on installing the above ground piping. The electrical work continued throughout June. The electrical and pump work are expected to be completed in July and the final site features like paving and fencing are expected to be completed in August. The project is expected to be completed in August of 2020. 7. Woman Hollering Creek Wastewater Interceptor Main and Lift Station: o Project Status: Design o Estimated Construction Start: Summer 2020 o Estimated Cost of Construction: $12 million o Project Update: CobbFendley continues to work on final revisions to the plans and bid documents. City Staff continues to work on the Final Plat and Site Plan process. City Staff and CobbFendley successfully signed three more easements in June. The total number of easements acquired is 20 out of a total of 21. The project is expected to be advertised for bid this summer. 8. Pedestrian Routes and Bike Lanes Project: o Project Status: Design o Estimated Construction Start: Fall 2020 o Estimated Cost of Construction: $1.3 million o Project Update: The final project design documents were submitted to TxDOT in June for final review and approval for bidding. Right of Way acquisition began in June for the Live Oak Road portion of work. The letting date for the project has been pushed back by TxDOT and is currently set for September of 2020. 9. Water and Wastewater Master Plan Update and Impact Fee Study: o Project Status: Study o Project Start Date: December 2019 o Project Completion Date: Spring 2021 o Total Project Cost: $467,280 (NTE $500,000) o Project Update: Six rain gauges and fifteen flow meters were deployed throughout the City to monitor current flows and identify inflow and infiltration in the sanitary sewer system across the City's service area. Monitoring was completed in June and results are being used to calibrate the wastewater system model. Data gathering is nearly complete for the water system to be constructed. TxDOT Roadway Projects: 1. FM 1103 Improvement Project: No change from June update. Utility relocations continue (including electric, communications, gas, water, and wastewater). Schertz Public Works is working to relocate water and wastewater lines that conflict with the planned roadway and drainage improvements (see FM 1103 Utility Relocation Project update). Delays in the relocation of other utilities has caused the rescheduling of the target let date for a construction contract from July of 2020 to January of 2021. 2. FM 1518 Improvement Project: TxDOT has moved into the Plans, Specs, and Estimates (PS &E) stage of the project. At this time, a consultant for TxDOT has prepared 30% construction plans. Utility coordination for the project is also underway. The City has been provided a conflict matrix on which all utilities (water, wastewater, electric, communications, gas, etc.) that possibly interfere with the roadway project are preliminarily identified. Engineering and Public Works staff are reviewing those potential conflicts to identify where relocations need to be made and where easements will need to be acquired. TxDOT continues acquiring property needed as right of way for the expansion project. As parcels are acquired, TxDOT contractors are physically clearing the right of way in preparation for final surveying and design. TxDOT has not yet acquired parcels needed from JBSA - Randolph. The plan is to move through that process together with property needed for improvements to Loop 1604 on the opposite side of the base. The TxDOT project is currently scheduled for letting in September of 2022; construction may begin as early as January of 2023. The $44.8 million, fully funded project is expected to take approximately three years of construction to complete. 3. I -35 Operational Improvements Project (FM 2252 to Schwab Road): No change from June update. Contractor Bridges and Roads, LLC, continues work on the VIA park and ride lots. Center medians and canopy structures are currently estimated to be complete by October of 2020. Construction also continues on the frontage roads. Lane closures and traffic rerouting will occur as necessary. Phase 2 of the project includes actual reconfiguration of ramps. Detours will be necessary and TxDOT and its contractors will keep the City informed of detours and closures and can assist in disseminating information to the public as needed. Estimated final cost of the project is $25.5 million. The current schedule includes a project completion in April of 2021. 4. 1 -35 NEX (I -410 South to FM 1103): No change from June update. A full description of the project to expand I -35 from I 410 South to FM 1103 can be found by searching keywords "I -35 from I -410" at TxDOT.gov. Schematic exhibits of the proposed improvements are available on that website. Public Works and Engineering staff are participating in utility coordination meetings with TxDOT and its contractors regarding relocations that may need to take place in advance of or in conjunction with the roadway construction. Construction is expected to begin in spring of 2021 and take 4 to 5 years to complete. The portion of the I -35 NEX project from the Cibolo Creek to its termination at FM 1103 has a cost of $621 million. 5. IH -10 Graytown Road to Guadalupe County Line: No change from June update. TxDOT and its consultant have been working on finalizing bid documents for this section of IH -10. Project design was able to be adjusted so that no City of Schertz utility facilities will be impacted and no adjustments are necessary to accommodate the proposed improvements. Letting of the project is expected to be July of 2020. Construction is expected to begin in November of 2020 at the earliest and January of 2021 at the latest. This approximately $157 million project has a construction timeline of 53 months. Planning and Community Development Projects: 1. CityView Permitting and Development Software: City staff and CityView have agreed on a phased approach for submitting the three modules which are as follows: Code Enforcement (CE), Planning (PL) and Permitting /Inspections (PI). The CE Module was submitted to CityView on November 6, 2019 and the software was configured. City Staff was trained by CityView at three training sessions (December 2nd, 4th, and 9th, 2019) to validate (verify configuration) the Code Enforcement Module. The Planning Module was submitted on January 23, 2020 for configuration by the CityView Implementation specialists. The validation was put on a short pause during the COVID situation but as of April 27 City Staff is again actively validating the configured data for the CE module. The data collection for the Permitting /Inspections module is approximately 95% complete and awaiting review by CityView. Once all modules are configured and the software is validated (tested) by City Staff, we move to end user staff training and then go live. A project completion timeline schedule will be determined once configuration and validation of modules have been completed. • Total Project Cost: $523,766.00 • Project Start Date: June 2018 • Project Completion Date: TBD - 2020 Information Technology Proiects: Civic Rec Scheduling System: The Parks and Recreation Department launched the Civic Rec online registration system for Parks, Recreation, and Library Programs on June 15, 2020. Payments can now be taken online for various programs. Through the use of a GIS feature, the system is able to distinguish between residents and non - residents for various fees. The system is set up to mirror the FUN Guide that comes out with the magazine. Some of the things that can be done on Civic Rec include: • Check availability for park pavilion rentals • Register a team for the Adult Kickball League • Purchase Daddy Daughter Dance tickets • Register for a Library Program • Purchase a Veteran's Memorial Plaza Brick In the future, it will also be used to sell outdoor pool admissions and season passes and register seniors for the Nutrition Program at the Schertz Area Senior Center. Agenda No. 13. ei 10UM City Council July 7, 2020 Meeting: Department: Information Technology Subject: Review of Annual. State - Mandated Cyber Security Training. (B. James /M. Ciauser) During the 2019 Legislative session the state enacted HB3434 which mandated that state agencies, counties and local government provide annual cybersecurity training to employees, as well as to all elected and appointed officials. The state Department of Information Resources (DIR) was charged with creating the specifications and coordinating compliance reporting. All agencies were required to submit their first annual compliance report no later than June 14th, 2020. In response the City of Schertz IT Dept. crafted and conducted a city -wide Cyber Security training program using the DIR certified program offered by KnowBe4 — a vendor that the City was already using to test cyber security awareness. The training program began on April 6th. The City achieved 100% compliance with the mandate and submitted this information to the state on June 11th. Feedback on the program was solicited from employees through surveys, and we will use the feedback we gathered from these sources to fine -tune the program for next year. • First, throughout the training process users were asked to rate the module(s) and provide comments. Our staff gave an overall rating during the training of 4.05 points out of 5 for Helpfulness, Length and Presentation. • The City conducted an after -event survey to allow staff to offer feedback, suggest changes, etc. More than 86% of our employees who responded rated the program as Good, Very Good, or Excellent. Moving forward, as part of their orientation all new employees will be required to take the assessment and training during the first week on their employment. We plan to conduct our annual city -wide training for next year in March of 2021. We are extremely proud that 100% of our employees and officials completed their training on time. We look forward to continuing our Cyber Security Awareness training to ensure that our employees have a better understanding of their role in protecting the City's mission- critical information assets. GOAL Increase staff awareness on cyber security threats and how to better protect the City's mission - critical information assets CK1]►lIU100111111a:3 0101 91 91Y11 Statistics and news reports indicate the high costs to any organization that suffers a cyber security breach. Increased awareness of the role each employee has on cyber security provides a greater level of protection against cyber attacks, malware etc. SUMMARY OF RECOMMENDED ACTION n/a FISCAL IMPACT $6,500 in addition to the lost work time for staff going through the training RECOMMENDATION n/a Agenda No. 14. ei IRIUM City Council Meeting: July 7, 2020 Department: Finance Subject: Quarterly Financial Reports. (B. James /J. Walters) Quarterly, Staff will submit to council unaudited financial reports as an update on the City's fiscal and budget performance. Some payments that must be recorded in this quarter can occur months after the close of the period. In those cases, staff attempts to estimate the value based on prior year's fiscal performance and current year trends. The Comprehensive Annual Financial Report to be published after the fiscal year end will include actual revenue and expenses for the accounts estimated in the quarterly financial reports. Attachments Q2 Financial Statement Peg Fund, 110 Total Revenues 118,000.00 44,494.60 0.00 73,505.40 37.71% Total Expenditures 118,000.00 Mo 0.00 118,000.00 0.00% Revenue Over(Under) Expenditures 0.00 44,494.60 0.00 (44,49460) Pea Fund. 110 Total Cash in Bank & Investments 1 1 830.20309 Water & Sewer, 202 Total Revenues 29,539,353.00 12,684,354.49 0.00 16,854,998.51 42.94% Total Expenditures 29,539,353.00 12,220,034.64 79,107.58 17,240,210.78 41.64% Revenue Over(Under) Expenditures 0.00 464,319.85 (79,107,58) (385,21227) Water & Sewer, 202 Total Cash in Bank & Investments 1 1 10,387,187.19 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) Quarterly Statement AS OF;NAARCH 31,2020 Schertz, Texas 2019-2020 CURRENT CURREN11' Y-T-D BUDGET 100% OF BUDGET Y-T-D ACTUAL ENCUMBR BALANCE BUDGET General Fund, 101 Total Revenues 39,492,212.00 23,961,909.14 (170M) 15,530,473.84 60.67% Total General Government 7,094,852.70 2,890,743.40 503,833.99 3,700,275.31 47.85% Total Public Safety 15,544,582.37 7,507,690.41 683,579.69 7,353,312.27 52,70% Total Public Environment 1,633,235.00 596,332.63 34,103.41 1,002,798.96 38.60% Total Parks & Recreation 2,584,923.00 859,464.00 61,129.81 1,664,329.19 35.61% Total Cultural 1,025,736.00 520,706.47 11,380.66 493,648.87 51.87% Total Health 699,825.40 358,031.78 34,647.17 307,146.45 56.11% Total Internal Services 6,556,065.11 2,490,391.78 294,459.04 3,771,214.29 42.48% Total Misc & Projects 4,352,992.00 153,520.95 115,892.04 4,083,579.01 6.19% Total Expenditures 39,492,211.58 15,376,881.42 1,739,025.81 22,376,304.35 43.34% Revenue Over(Under) Expenditures 0.42 8,585,027.72 (1,739,196.79) (6,845,830.51) General Fund, 101 Total Cash in Bank & Investments 24,316,528.98 Special Events Fund, 106 Total Revenues 24,510.00 51,444.77 0.00 (26,93477) 209.89% Total Expenditures 24,510.00 16,236.91 2,331.27 5,941.82 75.76% lRevenue Over(Under) Expenditures 0.00 35,207.86 (2,331,27) (32,87&59) ISpecial Events Fund, 106 Total Cash in Bank & Investments 143,754.38 Peg Fund, 110 Total Revenues 118,000.00 44,494.60 0.00 73,505.40 37.71% Total Expenditures 118,000.00 Mo 0.00 118,000.00 0.00% Revenue Over(Under) Expenditures 0.00 44,494.60 0.00 (44,49460) Pea Fund. 110 Total Cash in Bank & Investments 1 1 830.20309 Water & Sewer, 202 Total Revenues 29,539,353.00 12,684,354.49 0.00 16,854,998.51 42.94% Total Expenditures 29,539,353.00 12,220,034.64 79,107.58 17,240,210.78 41.64% Revenue Over(Under) Expenditures 0.00 464,319.85 (79,107,58) (385,21227) Water & Sewer, 202 Total Cash in Bank & Investments 1 1 10,387,187.19 Capital Recovery Water, 411 Total Revenues 1,280,000.00 625,426.19 0.00 654,573.81 48.86% Total Expenditures 256,000.00 1,000.00 0.00 255,000.00 0.39% Revenue Over(Under) Expenditures 1,024,000.00 624,426.19 0.00 399,573.81 Capital Recovery Water. 411 Total Cash in Bank & Investments 1 7.080.227.76 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAU(11TED) Quarterly Statement AS OF MARCH 31 2020 Schertz, Texas 2019 - 2020 CURRENT CURRENT Y-T-D BUDGET 100% OF BUDGET Y-T-D ACTUAL ENCUMBIR BALANCE BUDGET EMS, 203 Total Revenues 9,599,144.15 4,615,569.47 (50,00) 4,983,624.68 48.08% Total Expenditures 9,598,811.11 4,599,488.95 392,353.35 4,606,968.81 52.00% Revenue Over(Under) Expenditures 333.04 16,080.52 (392,403,35) 376,655.87 EMS, 203 Total Cash in Bank & Investments 846,813.33 Drainage, 204 Total Revenues 1,267,000.00 618,649.27 0.00 648,350.73 48.83% Total Expenditures 1,265,709.00 437,865.33 15,234.40 812,609.27 35.80% Revenue Over(Under) Expenditures 1,291.00 180,783.94 (15,234.40) (164,258.54) Drainage, 204 Total Cash in Bank & Investments 852,221.97 Hotel Tax, 314 Total Revenues 553,000.00 229,027.08 0.00 323,972.92 41.42% Total Expenditures 505,894.00 107,952.61 223,189.35 174,752.04 65.46% Revenue Over(Under) Expenditures 47,106.00 121,074.47 (223,189.35) 149,220.88 Hotel Tax, 314 Total Cash in Bank & Investments 2,272,150.81 Park, 317 Total Revenues 177,000.00 2,581.24 0.00 174,418.76 1.46% Total Expenditures 177,000.00 Mo 11,641.49 165,358.51 6.58% Revenue Over(Under) Expenditures 0.00 2,581.24 (11,641,49) 9,060.25 Park, 317 Total Cash in Bank & Investments 293,250.90 Tree Mitigation, 319 Total Revenues 78,750.00 61,050.03 (3,650,(10) 21,349.97 72.89% Total Expenditures 'Revenue 75,000.00 7,900.00 900.00 66,200.00 11.73% Over(Under) Expenditures 3,750.00 53,150.03 14,550,00) (44,850,03) ITree Mitigation, 319 Total Cash in Bank & Investments 486,556.54 Capital Recovery Water, 411 Total Revenues 1,280,000.00 625,426.19 0.00 654,573.81 48.86% Total Expenditures 256,000.00 1,000.00 0.00 255,000.00 0.39% Revenue Over(Under) Expenditures 1,024,000.00 624,426.19 0.00 399,573.81 Capital Recovery Water. 411 Total Cash in Bank & Investments 1 7.080.227.76 Quarterly Statement C' CITY OF S(,,,HERTZ REVENUE AND EXPENSE REPORT (LINAUMTED) AS OF A11ARCH 31 2020 2019 - 2020 7,027,003.00 CURRENT BUDGET CURRENT Y-T -D Y l'.,D AC'rUAL ENCUMBR BUDGET BALANCE 100% OF BUDGET Capital Recovery Sewer, 421 7,027,003.28 5,809,380.75 0.00 1,217,622.53 Total Revenues 703,000.00 352,132.01 0.00 350,867.99 50.09% Total Expenditures 260,500.00 3,257.72 0.00 257,242.28 1.25% Revenue Over(Under) Expenditures 442,500.00 348,874.29 0.00 93,625.71 Capital Recovery Sewer, 421 Total Cash in Bank & Investments 7,125,712.81 Total Revenues 1 &S, 505 Total Revenues 7,027,003.00 6,541,646.25 0.00 485,356.75 93.09% Total Expenditures 7,027,003.28 5,809,380.75 0.00 1,217,622.53 82.67% Revenue Over(Under) Expenditures (0,28) 732,265.50 0.00 (732,265.78) 1 &S, 505 Total Cash in Bank & Investments 1,689,728.02 SED Corporation, 620 Total Revenues 7,952,931.00 2,603,782.81 0.00 5,349,14819 32.74% Total Expenditures 7,952,931.00 1,011,754.70 2,278.84 6,938,897.46 12.75% Revenue Over(Under) Expenditures 0.00 1,592,028.11 (2,278.84) (1, 589,749.27) SED Corporation. 620 Total Cash in Bank & Investments 22.610.087.28 11 11 1 Total Cash in Bank & Investments 1 1 78,934,423.06 CITY OFSCHERTZ REVENUE AND EXPENSE REPORT (UNAUDKED) AS OF: March 31, 2020 CURRENT CURRENT yf-D BUDGET % 101 GENERAL FUND BUDGET QUARTER PB0R YEAR Y-T-D Y-T-D ACTUAL ewouMomxmos BALANCE BUDGET REVENUES REVENUE SUMMARY Texan 23.448.050.00 8.511.871.43 17.219.874.67 18.579.680.88 - 4.868.360.32 78.24 Franchises 2.184.000.00 505.689.52 1.071.076.74 1.028.400.89 - 1.155.530.11 47.09 PonnUo 1.742.250.00 531.14271 885.211.89 861.551.27 - 880.88873 48.45 Lioannao 58.800.00 10.982.50 32.942.00 28.787.00 - 28.073.00 50.63 Fees 2.390.134.00 000.935.00 1.155.27178 1.151.30079 (140.00) 1.238.904.21 4817 Fines 12.000.00 2.837.85 7,403.89 5.853.27 (30.88) 8.377.71 46.85 Inter-Jurisdictional 077,436.00 293.446.30 469.737.90 445,488.89 - 531.94911 45.58 Fund Transfers 7.774.232.00 580.577.24 1.365.841.26 1.351.070.52 - 6,422.201.48 17.39 Miscellaneous 907250.00 272180.29 493,793.07 508,9300 - 39831917 5610 TOTALREVENUES 39,492,212.00 11,355,642.90 22,511,153.21 23,961,909.14 (170.98) 15,530,473.84 60.67% EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL Personnel Services 38.787.00 9.259.79 17.112.01 20.082.22 14.40 18.690.38 54.63 Supplies 650.00 89.70 266.67 312.30 80.30 257.40 60.40 City Support Services 53.204.06 4.883.29 17.904.17 36.842.00 305.60 16.256.46 69.45 Operations Support 300.00 - 17840 174.12 38.15 8773 7076 Staff Support 28.600.00 11.077.83 16.759.63 23.709.52 1.168.10 3.722.20 86.88 Professional Services 8.000.00 - 1.950.00 - - 8.000.00 0.00 Operating Equipment 2.000.00 2.000.00 0.00 TOTAL CITY COUNCIL 129,541.96 26,19061 54,170.88 80,921.06 1,606.64 47,014.26 63.71% CITY MANAGER Personnel Services 1.162.045.00 260.402.87 471.310.16 543.321.56 11.058.55 607.666.80 47.71 Supplies 2.000.00 205.67 79144 611.08 33.70 1.355.22 32.24 City Support Services 6.000.00 - - 3.707.25 - 2.232.75 62.78 Operations Support 50.00 - - - - 50.00 - Staff Support 2477500 622826 464580 794701 250458 1432253 4219 TOTAL CITY MANAGER 1,194,870.00 275,924.80 477,475.98 555,647.80 13,594.81 625,627.39 47.64% MUNICIPAL COURT Personnel Services 260.823.00 62.933.83 144.504.34 133.782.23 2.148.19 124.882.58 52.12 Supplies 1.500.00 41176 818.88 098.83 158.50 641.57 57.23 City Support Services 750.00 - 326.17 18040 - 568.60 24.05 Operations Support 2.500.00 - 31.00 - - 2.500.00 0.00 Staff Support 7.110.00 933.80 2.022.00 1.352.51 74.36 5.683.13 20.07 Court Support 700.00 - 318.00 180.00 - 514.00 26.57 CITY OFSCHERTZ REVENUE AND EXPENSE REPORT (UNAUDKED) AS OF: March 31, 2020 CURRENT CURRENT yf-D BUDGET % 101 GENERAL FUND BUDGET QUARTER PB0R YEAR Y-T-D Y-T-D ACTUAL ewouMomxmos BALANCE BUDGET REVENUES Professional Services 64.000.00 13.125.00 25.472.58 27.075.00 33.025.00 3.000.00 95.31 Maintenance Services 3.000.00 600�00 900.00 900.00 830.00 1.470.00 51.00 TOTAL MUNICIPAL COURT 340,383.00 78,004.39 175,052.95 164,186.07 36,936.05 139,260.88 59.09% CUSTOMER RELATIONS-311 Personnel Services 108.817.00 24.568.07 60.153.38 53.163.37 918.77 52.734.88 50.63 Supplies 100.00 71.88 36.42 7472 - 25.28 74.72 Staff Support 83000 71743 71743 2156 0101 8903 TOTAL CUSTOMER RELATIONS-311 107,747.00 25,357.38 60,189.80 53,955.52 940.33 52,851.15 50.95% PLANNING & ZONING Personnel Services 210.713D0 35.686.17 93.105.28 79.081.40 1.708.00 129.023.51 38.34 Supplies 1.969.70 112�97 108.35 158.54 50.80 1.780.58 10.82 Utility Services 186.00 - 7.00 50.00 31.00 105.00 43.55 Operations Support 39.953.00 6.379�00 3.799.82 7.722.70 8.015.67 24.214.83 39.39 Staff Support 100.00 13.00 9.00 21.00 - 79.00 21.00 Professional Services 400.00 317�05 - 317.95 - 82.05 79.49 TOTAL PLANNING & ZONING 253,321.70 42,50909 97,029.45 87,351 68 9,805.27 156,164.75 38.35% LEGAL SERVICES Operations Support 10.000.00 580.30 1.397.55 777.30 109.50 9.113.20 8.87 Professional Services 140.000.00 29.561.04 50'655.35 36.582.41 103.417.59 28.13 TOTAL LEGAL SERVICES 150,000.00 30,150.34 52,052.90 37,359.71 109.50 112,530.79 24.98% GENERAL SERVICES BUILDING 6-8 MAINTENANCE CITY SECRETARY Personnel Services 185.261.00 45.35370 100.570.10 03.961.22 1.684.44 89.615.34 51.63 Supplies 1.150.00 183.17 981.56 408.80 1440 666.80 42.02 City Support Services 10`000.08 357.50 83143 3.283.85 - 6.716.05 32.04 Operations Support 150.00 - 27.85 - - 150.00 - Staff Support 4.500.00 1.334.52 2.885.02 3.03647 - 1.463.53 67.48 Operating Equipment 400.00 - - - - 400.00 - TOTAL CITY SECRETARY 201,461.00 47,228.98 105,296.06 100,750A4 1,69&84 99,011.72 50.85% NON-DEPARTMENTAL City Support Services 982.451.04 94.907.36 320.406.28 368.179.64 115.362.26 498.809.14 48.22 Operations Support 156.000.00 31.187.08 45.188.80 69.682.88 7.25 86.308.86 44.67 Staff Support 200.00 - - - - 200.00 - City Assistance 1.974.583.08 500.32345 290.708.62 653.442.40 301.291.38 1.019.84822 48.35 Professional Services 47`235.08 13.989.04 22.495.55 27.281.72 - 19.85328 57.76 CITY OFSCHERTZ REVENUE AND EXPENSE REPORT (UNAUDKED) AS OF: March 31, 2020 PUBLIC SAFETY CURRENT CURRENT yf-D BUDGET % 101 GENERAL FUND BUDGET QUARTER PB0R YEAR Y-T-D Y-T-D ACTUAL ewouMomxmos BALANCE BUDGET REVENUES 3.254.784.55 3.723.682.75 61.650.82 3.819.047.43 49.78 Supplies 66,685.34 6.020.38 Fund Ch o/T nhn-S Events F d 1075000 7,755.72 27,445.92 58.84 City Support Services 26.00.00 1075000 25.229.31 TOTAL NON-DEPARTMENTAL 3,171,219.04 640,386.91 678,840.25 1,118,586.65 416,660.89 1,635,971.50 48A1 % PUBLIC AFFAIRS 29.88 Operations Support 18,086.00 1,126.75 1,799.00 2,107.00 428.00 15,551.00 Personnel Services 286.181.00 08.919.91 143.90428 145.250.82 2.560.38 138.369.80 51.65 Supplies 700.00 28375 386.49 383.98 772 308.30 55.96 City Support Services 1.000.00 - 010.14 900.49 - 9.51 90.05 Operations Support 46.074.50 7.596.18 6.590.43 0.060.03 1.114.33 38.791.14 21.68 Staff Support 11.288.50 2.782.33 2.174.42 2.782.33 2.028.92 6.457.25 42.70 Professional Services 250.500.00 74.595.26 131.689.56 122.026.01 5.762.50 122.711.49 51.01 TOTAL PUBLIC AFFAIRS 596,624.00 154,177.43 285,395.32 280,502.66 11,473.85 304,647.49 48.94% RECORDS MANAGEMENT SCHERTZK8AGAZ|NE ENGINEERING Personnel Services 805.951.00 138.824.54 297.639A8 300.760.01 4.995.32 390.186.87 43.93 Supplies 2.650.00 399.50 120.30 515.50 28.50 2.108.00 20.53 City Support Services 448.00 - - - - 448.00 - Utility Services 3.839.00 2.017.39 1.938.60 2.600.48 - 1.238.52 67.74 Operations Support 100.00 - - - - 100D0 - Staff Support 19.464.00 717.62 1.427.86 1.953.62 601.38 16.909D2 13.13 Professional Services 40.000.00 12.280.00 793.52 12.280.00 1.670.00 26.050D0 34.88 Operating Equipment 455900 5408 450402 121 TOTAL ENGINEERING 767,011.00 154,239.05 301,917.46 318,173.59 7,295.18 441,542.23 42.43% G|S Personnel Services 168.874.00 40.096.10 79.755.83 86.644.85 1.513.78 80.715.57 52.20 Supplies 1.200.00 - - 474.30 - 725.70 39.53 Professional Services 9.000.00 4.783.93 3.176.48 4.763.93 677.95 4.158.12 56.69 Rental/Leasing 300000 91254 1,041.90 1 42534 1,520.90 5376 8821 PUBLIC SAFETY POLICE Personnel Services 7.604.381.00 1.753.418.55 3.254.784.55 3.723.682.75 61.650.82 3.819.047.43 49.78 Supplies 66,685.34 6.020.38 31,792.86 31�83.0 7,755.72 27,445.92 58.84 City Support Services 26.00.00 - 25.229.31 25�00.62 - 599.38 97.69 Utility Services 132.728.75 21.934.31 33.94010 39.600.76 - 93.067.99 29.88 Operations Support 18,086.00 1,126.75 1,799.00 2,107.00 428.00 15,551.00 14.02 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2020 FIRE RESCUE CURRENT CURRENT Y -T -D BUDGET % OF 101 GENERAL FUND BUDGET QUARTER PEIOR YEAR Y -T -D Y -T -D ACTUAL ENCUMBRANCE BALANCE BUDGET REVENUES 23,855.00 4,754.16 4,613.43 5,622.79 248.72 17,983.49 24.61 Staff Support 165,636.73 22,982.71 55,552.89 50,171.01 6,913.92 108,551.80 34.46 City Assistance 21,100.00 2,88103 4,273.29 4,043.81 2,006.18 15,050.01 28.67 Professional Services 73,993.00 5,255.26 43,247.84 18,624.06 2,851.45 52,517.49 29.02 Maintenance Services 67,403.00 13,30148 12,745.00 17,350.73 1,177.00 48,875.27 27.49 Rental /Leasing 44,544.00 44,544.00 - 44,544.00 - - 100.00 Operating Equipment 276,427.55 77,237.78 282,995.50 154,018.12 66,478.55 55,930.88 79.77 Capital Outlay 582,015.00 48,386.41 199,596.75 221,828.83 297,927.75 62,258.42 89.30 TOTAL POLICE 9,079,000.37 1,997,092.66 3,945,963.09 ' 4,332,915.39 447,189.39 4,298,895.59 52.65% FIRE RESCUE Personnel Services 4,708,388.00 1,134,061.80 2,247,664.84 2,378,155.31 42,333.83 2,287,898.86 51.41 Supplies 23,855.00 4,754.16 4,613.43 5,622.79 248.72 17,983.49 24.61 Utility Services 76,600.00 25,976.32 22,749.94 37,724.21 580.03 38,295.76 50.01 Operations Support 1,150.00 334.93 236.09 334.93 - 815.07 29.12 Staff Support 195,600.00 73,874.79 72,595.66 110,673.87 23,351.10 61,575.03 68.52 City Assistance 24,000.00 1,919.93 5,238.94 7,926.01 450.49 15,623.50 34.90 Professional Services 68,000.00 24,000.00 5,660.00 29,511.00 22,275.00 16,214.00 76.16 Maintenance Services 63,900.00 7,693.15 12,081.76 17,136.64 3,125.98 43,637.38 31.71 Rental /Leasing 10,600.00 3,371.22 7,901.64 6,742.44 - 3,857.56 63.61 Operating Equipment 121,087.00 35,092.81 36,429.23 47,980.30 14,584.65 58,522.05 51.67 Capital Outlay 173,000.00 55,303.79 - 98,999.09 70,970.55 3,030.36 98.25 TOTAL FIRE RESCUE 5,466,180.00 1,366,382.90 2,416,765.61 2,740,806.59 177,920.35 2,547,453.06 53.40 %' INSPECTIONS Personnel Services 841,043.00 190,753.03 353,604.58 413,567.88 6,796.01 420,679.11 49.98 Supplies 5,378.00 327.61 1,323.65 635.03 - 4,742.97 11.81 Utility Services 9,720.00 1,140.29 2,272.12 2,037.23 - 7,682.77 20.96 Operations Support 2,400.00 - 822.60 - - 2,400.00 - Staff Support 41,261.00 5,303.81 7,731.74 10,153.29 248.94 30,858.77 25.21 Professional Services 70,000.00 6,625.00 41,295.00 7,575.00 51,425.00 11,000.00 84.29 Operating Equipment 600.00 - 529.98 - - 600.00 - Capital Outlay 29,000.00 - - - - 29,000.00 - TOTAL INSPECTIONS 999,402.00 204,149.74 407,579.67 433,968.43, 58,469.95 506,963.62 49.27 %i MARSHAL'S OFFICE i iorej Wi ZlPtuLgin CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2020 101 GENERAL FUND REVENUES CURRENT BUDGET 146,345.52 CURRENT QUARTER PEIOR YEAR Y -T -D Y -T -D ACTUAL Y -T -D ENCUMBRANCE BUDGET BALANCE % OF BUDGET Personnel Services 877,796.00 25,938.56 166,200.11 361,370.23 66,470.98 376,901.43 5,700.15 495,194.42 43.59 Supplies 104,650.00 340.10 38,613.31 37,607.17 Utility Services 63,913.54 4,047.17 36,689.29 64.94 City Support Services 2,500.00 39.77 667.13 - 31.00 1,148.46 - 1,351.54 45.94 Utility Services 176,000.00 19,670.00 44,767.88 74,884.44 9,644.09 73,093.68 797.42 102,108.90 41.98 Staff Support 18,620.00 16,779.08 6,668.46 9,486.73 105,038.08 10,585.02 604.32 7,430.66 60.09 Professional Services 15,000.00 22,338.00 - 6,345.00 Rental /Leasing - 9,765.30 5,234.70 65.10 Maintenance Services 331,869.00 120.05 17,722.00 646.36 17,843.79 68,790.50 13,000.00 250,078.50 24.65 Rental /Lease 6,000.00 176,631.00 - 1,050.00 19,624.13 1,900.00 - 4,100.00 31.67 Operating Equipment 8,700.00 498,099.75 > - 1,471.93 1,008,560.29 - 189.05 8,510.95 2.17 Capital Outlay 92,100.00 - 156,397.74 Supplies - - 92,100.00 - PARKS & RECREATION PARKS DEPARTMENT Personnel Services 656,064.00 146,345.52 269,817.30 283,746.52 5,562.76 366,754.72 44.10 Supplies 96,271.00 20,31100 25,938.56 25,176.11 4,623.91 66,470.98 30.95 City Support Services 114,500.00 9,251.39 4,905.20 38,329.54 340.10 75,830.36 33.77 Utility Services 244,500.00 46,934.77 83,358.39 97,239.74 - 147,260.26 39.77 Operations Support 1,105.00 31.00 - 31.00 - 1,074.00 2.81 Staff Support 19,670.00 7,766.26 10,335.58 9,644.09 1,048.13 8,977.78 54.36 Professional Services 137,500.00 14,750.35 16,779.08 32,461.92 - 105,038.08 23.61 Maintenance Services 100,958.00 7,605.17 5,802.99 12,079.97 22,338.00 66,540.03 34.09 Rental /Leasing 6,000.00 6,823.98 3,225.20 7,202.86 - (1,202.86) 120.05 Operating Equipment 66,829.00 17,843.79 18,175.45 28,169.00 13,752.91 24,907.09 62.73 Capital Outlay 176,631.00 19,624.13 59,762.00 19,624.13 10,097.02 146,909.85 16.83 TOTAL PARKS DEPARTMENT 1,620,028.00 297,289.36 498,099.75 > 553;704.88 57,762.83 1,008,560.29 37.74 %? SWIM POOL Supplies 25,500.00 4,045.00 (160.29) 4,045.00 - 21,455.00 15.86 Utility Services 16,500.00 4,800.05 9,266.63 7,189.62 - 9,310.38 43.57 Maintenance Services 527,878.00 55,868.97 136,511.25 137,564.54 - 390,313.46 26.06 TOTAL SWIM POOL? 569,878.00 65,628.52 145,617.59 149;713.66! 420,164.34 26.27% EVENT FACILITIES Personnel Services 279,034.00 64,552.42 107,560.50 134,590.91 2,456.84 141,986.25 49.12 Supplies 5,981.50 1,839.97 1,364.51 2,518.18 18.86 3,444.46 42.41 Utility Services 46,650.00 9,787.66 15,000.01 14,361.12 520.09 31,768.79 31.90 Operations Support 12,358.00 229.62 4,703.20 1,332.36 - 11,025.64 10.78 CITY OFSCHERTZ REVENUE AND EXPENSE REPORT (UNAUDKED) AS OF: March 31, 2020 CULTURAL LIBRARY Personnel Services Supplies Utility Services Operations Support Staff Support Professional Services Operating Equipment HEALTH ANIMAL SERVICES Personnel Services Supplies City Support Services Utility Services Operations Support Staff Support City Assistance Professional Services Maintenance Services Operating Equipment Capital Outlay INTERNAL SERVICE INFORMATION TECHNOLOGY Personnel Services Supplies City Support Services 782.955.00 CURRENT CURRENT 400.554.21 yf-D BUDGET % 101 GENERAL FUND BUDGET QUARTER PB0R YEAR Y-T-D Y-T-D ACTUAL ewouMomxmos BALANCE BUDGET REVENUES 26,772.26 - 30,727.74 48.56 5.350.00 2.938/41 1.179.95 Staff Support 5.493.50 824�38 2.08471 2.37320 318.00 2.802.30 48.99 Maintenance Services 13.000.00 4.184�00 - 5.225.00 - 7.775.00 40.19 Operating Equipment 32.500.00 10.99 12.536.10 (4.355.31) 53.18 30.802.12 13.24- CULTURAL LIBRARY Personnel Services Supplies Utility Services Operations Support Staff Support Professional Services Operating Equipment HEALTH ANIMAL SERVICES Personnel Services Supplies City Support Services Utility Services Operations Support Staff Support City Assistance Professional Services Maintenance Services Operating Equipment Capital Outlay INTERNAL SERVICE INFORMATION TECHNOLOGY Personnel Services Supplies City Support Services 782.955.00 190.607.94 364.517.50 400.554.21 8.816.66 375.78413 52.00 15,000.00 3.715.35 4,569.21 *01269 125.83 10,061.48 32.92 57,500.00 20.684.14 18,807.23 26,772.26 - 30,727.74 48.56 5.350.00 2.938/41 1.179.95 3.342.38 - 2.007.62 62.47 12,520.00 4.36050 2,694.02 7,007.80 - 5,422.20 58.69 2.411.00 - 2.364.00 1.98410 - 428.90 82.29 150,000.00 28.990,96 70,362.76 76,143.0 4,638.17 69,218.80 53.85 407.558.00 85.069.74 144.656.09 172.124.57 2.847.22 232.58621 42.93 40,020.00 7.002.77 19,47011 21,225.02 508.00 18,286.98 54.31 3.500.00 - - - - 3.500.00 - 56.216.50 17.472.41 31.570.06 22.827.52 3.827.05 29.761D3 47.06 1.000.00 - 229.67 93.00 - 807.00 0.30 15.560.00 1.522.82 3.562.55 1.792.62 968.00 12.800.28 17.74 36.000.00 8.140.59 8.759.61 24.793.86 - 11.206.14 68.87 5.090.00 - 8.729.95 3.460.00 - 1.030.00 67.88 7.900.00 480.00 24527 480.00 - 7.420.00 6.08 3.150.00 38021 833.03 2.60147 2.166.00 (1.011.47) 151.06 123'824.00 29.844.00 - 108.833.72 24.330.00 (9.339.72) 107.54 646'859.00 146.510.76 304.393.31 325.003.42 5.716.95 316.138.63 5113 6,300.00 1,468.59 3,139.33 1�80.73 29347 4,025f0 3610 936,861.00 123,599.18 336,742.75 187,551.63 87,275.67 662,033.70 29.33 CITY OFSCHERTZ REVENUE AND EXPENSE REPORT (UNAUDKED) AS OF: March 31, 2020 CURRENT CURRENT yf-D BUDGET % 101 GENERAL FUND BUDGET QUARTER PB0R YEAR Y-T-D Y-T-D ACTUAL ewouMomxmos BALANCE BUDGET REVENUES Utility Services 267.848.00 83.72&50 94.78545 83.345.91 13.274.38 171.22571 38.07 Staff Support 53.070.00 4.325�04 19.209.39 21.760.14 4.899.64 28.410.22 50.24 Professional Services 190.424.00 62.50 10.850.00 82.50 3.875.50 188.488.00 2.07 Maintenance Services 15.500.00 1.287�00 5.250.22 1.38877 848.40 13.464.83 13.13 Operating Equipment 282.707.11 67.170�81 160.395.07 79.081.42 2.788.56 200.857.13 28.95 Capital Outlay 55.570.00 - 5.387.00 - 51.86 55.518.04 0.09 TOTAL INFORMATION TECHNOLOGY 2,455,137.11 408,153.28 940,198.52 700,15452 118,822.53 1,636,160.06 3336% HUMAN RESOURCES Personnel Services 425.928.00 99.176.01 186.801.07 203.84172 3.819.44 218.686.84 48.66 Supplies 4,146.00 13836 377.89 1.03078 5173 3.054.51 28.33 Human Services 189.000D0 25.450�82 19.876.85 84.129.30 - 124.870.70 33.93 Operations Support 0.000D0 325�00 2.787.18 1.804.84 225.00 7.170.18 20.33 Staff Support 38.150D0 3.700�17 14.587.83 10.868.74 1.787.02 25.718.24 32.59 City Assistance 10.000D0 2.450�00 7.057D0 4.726.00 - 5.274.00 47.28 Professional Services 27.800D0 26.100�25 2.979.00 57.513.50 6.980.00 (38.893.50) 233.67 Operating Equipment 350.00 249.00 240.99 00.30 0.71 00.80 TOTAL HUMAN RESOURCES 704,174.00 157,788.60 234,067.70 343,571.85 12,742.49 347,859.66 50.60% FINANCE Personnel Services 559.958.00 135.837.56 259.912.20 285.057.58 4.036.00 269.084.44 51.95 Supplies 3.700.00 784.15 2.102.03 1.587.17 - 2.11283 42.90 Staff Support 9.455.00 3.075.34 1.436.00 4.365.58 - 5.089.42 46.17 Pmfouuiona|Soviooe 34.168.00 12.090.72 9.532.00 22.341.07 - 11.827.03 85.38 Operating Equipment 1.811.00 1.386.07 305.00 1.610.90 0.04 100.00 TOTAL FINANCE 608,893.00 153,883.74 273,377.23 315,86234 4,936.00 288,09466 5269% PURCHASING &AS8ET MGT Personnel Services 214.433.00 50.909.74 100.455.71 109.420.22 1.975.08 103.037.70 51.95 Supplies 700.00 1.17 1.233.85 73.50 - 626.50 10.50 Utility Services 280.00 - - - - 280.00 - Operations Support 7.015.00 451.96 1.939.00 3.190.96 - 4.424.04 41.90 Staff Support 6.835.00 499.82 1.548.20 1.322.82 850.00 4.062.18 31.79 City Assistance 3.000.00 270.00 1.229.00 470.00 40.00 2.480.00 17.00 Operating Equipment 32000 32000 TOTAL PURCHASING & ASSET MGT 233,183.00 52,132.69 106,403.76 114,477.50 2,865.08 115,840.42 50.32% FLEET SERVICE Personnel Services 401.298.00 81.146.30 121.257.39 165.480.78 3.218.53 292.588.69 36.57 Supplies 205.700.00 50.993.39 88.050.32 80.800.83 14.00448 110.834.69 46.12 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: March 31, 2020 FACILITY SERVICES Personnel Services CURRENT CURRENT 311,162.21 352,889.35 Y -T -D BUDGET % OF 101 GENERAL FUND BUDGET QUARTER PEIOR YEAR Y -T -D Y -T -D ACTUAL ENCUMBRANCE BALANCE BUDGET REVENUES 5,000.00 - - - 99.99 4,900.01 2.00 City Support Services 11,500.00 - 2,583.69 2,297.20 - 9,202.80 19.98 Utility Services 11,500.00 1,632.43 3,447.89 3,333.50 294.65 7,871.85 31.55 Staff Support 20,682.00 5,379.34 4,596.25 7,085.40 648.15 12,948.45 37.39 Maintenance Services 204,000.00 54,690.13 86,626.69 83,925.11 3,846.26 116,228.63 43.03 Operating Equipment 9,800.00 2,36162 7,432.67 2,558.72 - 7,241.28 26.11 Capital Outlay 122,000.00 - 32,973.00 - - 122,000.00 - TOTAL FLEET SERVICE 1,046,481.00 196,205.27 347,573.90 345,491.54 22,072.07 678,917.39 35.12 %? FACILITY SERVICES Personnel Services 654,146.00 174,450.07 311,162.21 352,889.35 6,653.33 294,603.32 54.96 Supplies 142,454.00 12,644.91 49,628.14 28,783.16 6,298.36 107,372.48 24.63 City Support Services 5,000.00 - - - 99.99 4,900.01 2.00 Utility Services 171,000.00 62,119.22 64,017.61 80,316.53 4,666.07 86,017.40 49.70 Staff Support 12,800.00 2,200.28 2,818.78 3,091.99 592.15 9,115.86 28.78 Professional Services 85,746.00 31,334.24 37,486.65 38,942.55 48,260.52 (1,457.07) 101.70 Maintenance Services 390,051.00 61,172.02 146,878.24 160,822.32 65,700.45 163,528.23 58.08 Rental /Leasing 500.00 80.38 400.00 80.38 - 419.62 16.08 Operating Equipment 16,500.00 149.75 - 149.75 750.00 15,600.25 5.45 Capital Outlay 30,000.00 5,758.00 10,426.05 5,758.00 - 24,242.00 19.19 MISC & PROJECTS Project Fund Charges /Transfers 4,000,000.00 - - - - 4,000,000.00 - TOTAL PROJECTS 4,000,000.00 - 4,000,000.00 = - CITY ASSISTANCE City's Assistance to Agencies 320,000.00 44,943.39 141,139.90 149,199.38 113,392.04 57,408.58 82.06 Operating Equipment 10,000.00 4,321.57 2,096.01 4,321.57 - 5,678.43 43.22 TOTAL CITY ASSISTANCE s 330,000.00 49,264.96 143,235.91 ' 153,520.95 113,392.04 63,087.01 80.88% COURT - RESTRICTED FUNDS Operating Equipment 22,992.00 - - - 2,500.00 20,492.00 10.87 CITY OF SCHERTZ REVENUE REPORT (UNAUDITED) AS OF: March 31. 2020 CURRENT CURRENT PEIOR YEAR Y -T -D Y -T -D ACTUAL Y -T -D BUDGET % OF 101GENERALFUND BUDGET QUARTER ENCUMBRANCE BALANCE BUDGET REVENUES Taxes Home Occupation Permit 500.00 35.00 455.00 385.00 - 115.00 77.00 000 - 431205 000 - 411100 Advalorem Tax - Current 14,060,000.00 232,034.00 5,997,674.04 13,194,625.90 13,740,301.99 - 319,698.01 97.73 000-411110 Disable Veterans Assist Pymnt 300,000.00 143,777.00 - - - - 300,000.00 - 000- 411200 Advalorem Tax - Delinquent 50,000.00 - 171,631.00 7,145.52 25,207.70 14,682.60 - 35,317.40 29.37 000 - 411300 Advalorem Tax -P &I 50,000.00 68.75 17,231.65 31,423.74 21,909.44 - 28,090.56 43.82 000 - 411500 Sales Tax Revenue -Gen Fund 8,944,000.00 000 - 431500 2,468,108.04 3,943,155.43 4,760,518.81 - 4,183,481.19 53.23 000 - 411600 Bingo Tax 50.00 Plumbing Permit - 24.30 28.16 - 21.84 56.32 000 - 411700 Mixed Beverage Tax 44,000.00 70,900.00 21,712.18 25,437.60 42,248.68 - 1,751.32 96.02 TOTAL Taxes 23,448,050.00 68,300.00 8,511,871.43 17,219,874.67 18,579,689.68 - 4,868,360.32 79.24% Franchises Solicitor /Peddler Permit 2,300.00 466.00 1,250.00 866.00 - 1,434.00 37.65 000 - 431950 000 - 421200 Center Point /Entex Energy 90,000.00 - 36,392.13 59,240.96 60,689.59 - 29,310.41 67.43 000 - 421220 City Public Service 1,020,000.00 4,900.00 192,245.86 443,136.45 432,402.08 - 587,597.92 42.39 000 - 421240 Guadalupe Valley Elec Co -op 455,000.00 - 24,039.00 108,393.48 200,967.01 212,270.62 - 242,729.38 46.65 000 - 421250 New Braunfels Utilities 78,000.00 43.71 16,196.89 28,508.36 30,452.23 - 47,547.77 39.04 000 - 421300 Time Warner -State Franchise 180,000.00 45,133.68 155,317.29 80,704.00 - 99,296.00 44.84 000 - 421460 AT &T Franchise Fee 75,000.00 48,674.10 65,105.44 80,948.66 - (5,948.66) 107.93 000 - 421480 Other Telecom Franchise - ROW 130,000.00 32,301.92 39,627.57 63,698.57 - 66,301.43 49.00 000 - 421500 Solid Waste Franchise Fee 156,000.00 26,331.46 79,173.66 67,304.14 - 88,695.86 43.14 TOTAL Franchises % 2,184,000.00 505,669.52 1,071,076.74 1,028,469.89 - 1,155,530.11, 47.09% Parmitw 000 - 431100 Home Occupation Permit 500.00 35.00 455.00 385.00 - 115.00 77.00 000 - 431205 Bldg Permit - Residential 550,000.00 158,437.50 232,034.00 270,585.50 - 279,414.50 49.20 000 - 431210 Bldg Permit - Commercial 350,000.00 141,871.00 34,429.00 143,777.00 - 206,223.00 41.08 000 - 431215 Bldg Permit - General 350,000.00 113,944.00 179,598.00 178,369.00 - 171,631.00 50.96 000 - 431300 Mobile Home Permit 400.00 100.00 400.00 275.00 - 125.00 68.75 000 - 431400 Signs Permit 5,600.00 1,084.00 4,714.00 2,755.00 - 2,845.00 49.20 000 - 431500 Food Establishmnt Permit 63,000.00 3,320.00 57,940.00 62,520.00 - 480.00 99.24 000 - 431700 Plumbing Permit 138,950.00 34,264.00 61,133.00 60,387.00 - 78,563.00 43.46 000 - 431750 Electrical Permit 70,900.00 15,080.00 34,300.00 28,660.00 - 42,240.00 40.42 000 - 431800 Mechanical Permit 68,300.00 16,860.00 28,560.00 29,960.00 - 38,340.00 43.87 000 - 431900 Solicitor /Peddler Permit 2,300.00 466.00 1,250.00 866.00 - 1,434.00 37.65 000 - 431950 Animal /Pet Permit 500.00 10.00 - 15.00 - 485.00 3.00 000 - 432000 Cert of Occupancy Prmt 6,300.00 2,800.00 4,100.00 4,900.00 - 1,400.00 77.78 000 - 432100 Security Alarm Permit 43,000.00 10,180.00 22,696.00 18,961.00 - 24,039.00 44.10 000 - 432300 Grading /Clearing Permit 12,500.00 3,869.18 7,537.13 5,464.18 - 7,035.82 43.71 000 - 432400 Development Permit 50,000.00 15,705.03 10,659.26 31,359.09 - 18,640.91 62.72