07-27-2020 Agenda with backup
SCHERTZ PARKS AND RECREATION ADVISORY BOARD
CIVIC CENTER – BLUEBONET HALL
1400 SCHERTZ PARKWAY BUILDING #5
SCHERTZ, TEXAS 78154
7-23-20 Parks and Recreation Advisory Board Page - 1 -
AGENDA
MONDAY, July 27, 2020 AT 5:30PM
CALL TO ORDER
HEARING OF RESIDENTS
This time is set-aside for any person who wishes to address the Parks Advisory Board. Each
person should fill out the speaker’s register prior to the meeting. Presentations should be limited
to no more than 5 minutes. Discussion by the Board of any item not on the agenda shall be limited
to statements of specific information given in response to any inquiry, a recitation of existing policy
in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding
officer, during the Hearing of Residents portion of the agenda, will call on those persons who have
signed up to speak in the order they have registered.
REGULAR AGENDA
DISCUSSION AND POSSIBLE ACTION
1. Minutes – Consideration and/or action regarding the approval of the minutes of the
January 27, 2020 regular meeting.
2. COVID-19 Update – Discussion regarding re-opening the Parks, Recreation and
Community Services Department. (L.Shrum)
3. Introduction to Civic Rec – Discussion regarding the launch of the Civic Rec
software program – an online registration software and payment system. (L. Shrum)
4. Update on Park Maintenance Projects – Mrs. Shrum will review upcoming
projects and completed projects. (L. Shrum)
5. Discussion and/or action on the Parklands Park Conceptual Plan – Discussion
and/or action regarding the conceptual plan for the future park in the Parklands
neighborhood. (L.Shrum)
7-23-20 Parks and Recreation Advisory Board Page - 2 -
6. Discussion and /or action on the Hilltop/Homestead Park Conceptual Plan –
Discussion and/or action regarding the conceptual plan for the future
Hilltop/Homestead Park property and next steps in the planning process. (L. Shrum)
7. Discussion and/or action on the nomination of a new Vice-Chair – Discussion
and/or action on the nomination of a new Vice-Chair for the Parks & Recreation
Advisory Board. (J. McDow)
REQUESTS AND ANNOUNCEMENTS
8. Requests by Advisory Board Chairman and Board members for items to be placed on
future agendas.
9. Announcements by Advisory Board Chairman and Board members
• City and community events to be attended
• Recognition of actions by community volunteers
• Announcements by City staff:
-City Council Budget Retreat Friday August 7, 8 am, Schertz Civic Center
-Community Budget Meeting Thursday August 13, 6:30 pm, Schertz Civic Center
-Working on Drive-in Movies maybe a possibility in the future
- Revising Trunk or Treat
- Revising Holidazzle
• New department initiatives
ADJOURNMENT
CERTIFICATION
I, PAMELA AMEN, PARKS AND RECREATION ADVISORY BOARD SECRETARY OF THE CITY OF
SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS POSTED ON THE
OFFICIAL BULLETIN BOARDS ON THIS THE 24th DAY OF JULY AT 4:00 P.M. WHICH IS A PLACE
READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN
ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE.
Pamela Amen
Pamela Amen, Schertz Parks & Recreation Advisory Board Secretary
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE
PARKS AND RECREATION ADVISORY BOARD WAS REMOVED BY ME FROM THE OFFICIAL
BULLETIN BOARD ON THE DAY OF ___________________. _______________Title: Advisory Board Secretary
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you
require special assistance or have a request for sign interpretative services or other services, please call 619-1030 at least 24 hours in
advance of meeting.
January 27, 2020 @ 5:30 pm
SCHERTZ PARKS AND RECREATION ADVISORY BOARD MEETING MINUTES
LOCATION: 1400 Schertz Parkway, Schertz TX – Bob Andrews Conference Room in City Hall
Board Members Present: John Sullivan – Vice Chairman, Reginna Agee, William Bosch, Sally Macias,
Robert Sheridan, Floy Simmons, Shawn Moore, James Garvin
Staff Present: Lauren Shrum – Director of Parks, Recreation and Community Services, Brian James – Asst.
City Manager, Pam Amen – Parks Board Secretary
Others Present: F. Branch Archer – 11825 Lost Meadows Schertz, TX 78108
Call to order: Meeting was called to order by John Sullivan – Vice Chairman at 5:31pm.
Hearing of residents: Mr. John Sullivan opened the floor to residents; No discussion from F. Branch
Archer.
Regular Agenda:
Agenda Item No. 1. Minutes: Consideration and/or action regarding the approval of the minutes from
November 18, 2019 meeting.
Motion was made to approve the minutes from the November 18, 2019 Schertz Parks and Recreation
Advisory Board regular meeting:
Motion: Robert Sheridan
Second: Floy Simmons
Ayes: John Sullivan, Reginna Agee, William Bosch, Sally Macias, Robert Sheridan, Floy Simmons, Shawn
Moore, James Garvin
Nays: None
Abstains: 3
Approved: 8 – 0
Agenda Item No 2. Rose Garden Elementary 4th grade STEM program: Lauren Shrum reviewed what the
Planning & Parks team presented to the 4th grade Lego League Robotics Team. Students are coming up
with ways that children with disabilities can enjoy our parks working on a “Dream Park Idea”. The Lego
League Robotics team sent drawings of their ideas for the board to review. Some of the ideas included
swings for wheelchairs and sensory board walls. The student team will take their ideas to competition on
February 8. Our parks team was very inspired by the children’s vision on how our parks could be more
inclusive for people with disabilities.
Agenda Item No. 3 Park Projects Updates: Lauren updated board members on the parks project list
adding that the Parks department does have a New Parks Crew Leader that started December 9th. The
new playscape was installed at Heritage Oaks Park and the new DG trail is also completed. The large
pavilion at Pickrell Park has been painted; staff also repaired the damaged walls by adding new hardie
board. Staff are also continuing to repaint all of the restrooms at Pickrell Park. The Hilltop/Homestead
Park project is still moving forward with the consultant and a conceptual plan will be completed soon. On
the Homestead side, staff have been in discussions with the developer to re-grade the pond so there will
be a shallow shelf around the entire pond. Mrs. Shrum stated once we have a plan and a visual we will
present to the surrounding HOA’s so that the residents are informed. Staff are also moving forward with
the Veterans Memorial and staff has identified a new laser engraving company for the project. The cost
for the project has increased to $26,000 to be completed due to more bricks needing to be replaced then
originally estimated. Going forward, staff will accept applications for new bricks all year long, but will only
install new bricks twice a year – in the months of February and June.
Agenda Item No.4 Trails Update: Mrs. Shrum discussed that the Trails Workshop information that was
presented to Parks Board in November is scheduled to go in the council packet as an informational item
on the January 28th meeting. The information is also on the Staff Development Review (SDR) agenda so
that Planning, Engineering, and Public Works are all aware of the proposed trail routes in Schertz. If staff
receives feedback from council that they would like the trails plan to be presented, then staff will certainly
do that. A question was asked if the former Northcliff Golf Course could be incorporated in the planning.
Mr. James explained at this point the golf course is privately owned. Mrs. Shrum added the utility
easement does run through the edge of the golf course property so that easement would be considered
as part of the linear trail.
Agenda Item No.5 Schertz Area Senior Center Update: Mrs. Shrum updated the Parks Board regarding
the 2020 request for proposals (RFP) process for operation of the Schertz Area Senior Center. The YMCA
contract is set to expire September this year. The city has had a contract with the YMCA since 2015 and
at that time there were 395 members and it has grown to 2,758 today. Mrs. Shrum reviewed the different
demographics of the senior center and who it is serving, and reviewed the cost to the city for building
maintenance, YMCA management fee, and the nutrition programs. The city is receiving federal
reimbursement from AACOG about 12% of our costs at this point are being reimbursed. City staff is also
still collecting Intake forms even though we are not able to claim all the seniors yet. The city has revived
the discussions about approaching the City of Cibolo to share the cost of the Senior Center but a formal
agreement has not been established that yet. City staff are also having discussions about the rate
structure and discussing resident versus non-resident fees for membership and meals. The parking lot
project is budgeted at $50,000, will add 28 spaces, and staff has completed the design and is working on the
scope of work and getting bids.
Agenda Item No.6 Parks Tour: Mrs. Shrum discussed scheduling a Parks tour for council members and
board members to tour all City of Schertz Parks. It was discussed to do in the fall two different days or
possibly doing a video that could posted and reviewed by all. The general agreement was that we needed
some more improvements completed before we host another tour.
Agenda Item No. 7 Committee of Committees Advisory Board (CCAB) update: Mrs. Simmons asked that
everyone review the Staffing Study and the Class & Compensation Study to see where Schertz ranks as
compared to other cities.
Requests from Advisory Board for Future Agenda: Board would like to discuss the inappropriate
behavior at the playscape in front of the Library, would like update and discussion at next meeting.
Announcements by Advisory Board Chairman and Members: Mr. Sullivan update on the pools, talks
about doing flags.
Announcements by City Staff: Mrs. Shrum reviewed event list and upcoming events. 2020 Schertz Parks
& Recreation Event List was attached to agenda. February 8th swim and smores, Nature Discovery serious
very popular, February 21 Daddy-Daughter Dance already have 317 signed up, March 7 Kick Cancer Pep
Rally and Run, Movie in the Park sponsored by Evo and the Master Calendar and the City Council Schedule
is also included in your Agenda Packet.
Adjournment: Motion was made to adjourn the meeting at 6:31 P.M.
Motion: William Bosch
Second: Shawn Moore
Ayes: John Sullivan, Reginna Agee, William Bosch, Sally Macias, Robert Sheridan, Floy Simmons, Shawn
Moore, James Garvin
Nays None
Abstains 3
Approved 8-0
____________________________________________ ________________________________
Chari/Vice-Chair, Parks and Recreation Advisory Board Recording Secretary, City of Schertz