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20-R-80 - Expenditures with Utility Engineering Group PLLC related to the Riata Lift Station relocationRESOLUTION NO. 20 -R -80 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH UTILITY ENGINEERING GROUP, PLLC., TOTALING NO MORE THAN $143,000.00 FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE RIATA LIFT STATION RELOCATION PROJECT, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City Staff of the City of Schertz (the "City ") has determine that the City requires professional services relating to engineering and design for the Riata Lift Station Project; and WHEREAS, City Staff has determined that Utility Engineering Group, PLLC is uniquely qualified to provide such services for the City; and WHEREAS, Utility Engineering Group, PLLC is an approved On -Call Engineering Firm for the City of Schertz; and WHEREAS, pursuant to Section 252.022(a)(4) of the Texas Local Government Code, the City is not required to seek bids or proposals with respect to a procurement for personal, professional, or planning purposes; and WHEREAS, funding is available in the FY 19 -20 Public Works Operational Budget; and BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Task Order Agreement with Utility Engineering Group, PLLC in accordance with their approved Master Agreement in substantially the form set forth in Exhibit A in the amount not to exceed $143,000.00 for the design, bid, and construction phase engineering services for the Riata Lift Station Relocation Project.. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of 50234811.1 such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 28th day of July, 2020. ATTEST: Brenda, Dennis, City Secretary 50234811.1 oal Gu, ° � °rez, Mayor SUGGESTED FORM OF TASK ORDER Task Order .- � ....................._........................................... ............................... This is Task Order No.3 consisting of 6 pages. In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services — Task Order Edition, dated October 7, 2019 ( "Agreement "), Owner and Engineer agree as follows: 1. Background Data Effective Date of Task Order: June b. Owner: City of Schertz, Texas C. Engineer: Utility Engineering Group, PLLC d. Specific Project (title): Riata Lift Station Relocation Project e. Specific Project (description): The project includes the design of the abandonment and relocation of the City's existing Riata Lift Station and associated gravity main, force main, and appurtenances. The existing lift station is located adjacent to the IH -35 North -Bound Access Road, just north of Fairlawn Avenue. The project is required by TxDOT's proposed IH -35 expansion project. 2. Services of Engineer A. The specific services to be provided or furnished by Engineer under this Task Order are as follows: Preliminary and Final Design Phase: • UEG will coordinate with City Staff to acquire as -built plan and report information, as available, for the lift station abandonment and relocation, and prepare a preliminary design based on TXDOT'S proposed right -of -way and plans; • UEG will provide a preliminary project schedule and cost estimate for review by the City and TxDOT; • UEG will assist the City with the TxDOT required standard utility agreement; • UEG will assist the City with site selection for the new lift station site and required off -site utility relocations; • UEG will perform a design survey for the City of Schertz abandonment and relocation design plans; • UEG will provide lift station design calculations and will prepare a lift station engineering design report for the project; • UEG will coordinate electrical design plans and specifications for the abandonment of the existing lift station and proposed lift station facility; • UEG's electrical design sub - consultant will coordinate SCADA design with the City's SCADA designer; Exhibit K— Amendment to Task Order EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 • UEG will provide a geotechnical report to support the structural design of the lift station and the site /access drive pavement section recommendations; • UEG's electrical sub - consultant will coordinate with the local power provider to provide 3 -phase power, as needed, to the lift station site terminating at the pad mounted or aerial transformer; • The relocated lift station design will include an emergency back -up generator and automatic transfer switch; • UEG will include an existing lift station and utility abandonment plan; • UEG will prepare plans for entry and site driveway to the relocated lift station; • UEG will prepare plans for the water service to the relocated lift station site; • UEG will prepare 90% design level plans and specifications, including provisions for the TxDOT required removal of abandoned lift station, gravity main, and force main for City review. The plans and specifications will be based on the City's approved design standards and standard specifications as well as TCEQ design criteria; • UEG will assist City Staff with TxDOT coordination throughout the project. This proposal assumes up to four (4) meetings with the City and TxDOT during the plan preparation phase; and • UEG will prepare and assist City Staff with the required TxDOT permit submittal through TxDOT's online UIR system and or TXDOT's utility relocation coordination contractor. During the review process, UEG will coordinate and prepare responses to TOOT comments, as necessary. UEG will also submit a project summary transmittal letter to TCEQ for their review, addressing comments as necessary. Biddin or Ne otiatin Phase: • Based on the City, TxDOT, and TCEQ review comments; UEG will prepare a final bid set of construction plans, specifications, and front -end bid documents; • UEG will assist City Staff with the project bid; and • UEG will review the project bids and provide City Staff with a bid recommendation letter. Construction Phase: • Based on City Council award of the project, UEG will prepare the required number of sets of contract documents; • UEG will provide construction administration services limited to submittal review, contractor requests for information review, contractor payment request review, assist City Staff with TxDOT reimbursement requests, and construction observation site visits in order to provide an engineer's certification of completion in accordance with the approved plans; and • Upon completion of the project, UEG will provide as -built drawings for the City's records. B. Other Services Engineer shall also provide the following services: ROW A ent Services: • UEG will sub - contract with a ROW Agent for the acquisition of up to two (2) permanent utility easements, one (1) utility site easement or fee simple property, one (1) permanent access easement, and one (1) temporary construction easement. It is assumed that all of the property and easement acquisition will involve one property owner; and • In addition to the ROW Agent services, UEG's survey sub - consultant will provide metes and Exhibit K— Amendment to Task Order EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 bounds descriptions and sketches for the easements /property listed above. Environmental Services: • The proposed project is being developed by the City of Schertz and is therefore subject to review under the Antiquities Code of Texas (ACT). This scope of services will provide the necessary level of effort and deliverables to fulfill the regulatory requirements relating to the ACT. The project is also subject to Section 106 of the National Historic Preservation Act and National Environmental Policy Act compliance as it will receive funding and permitting approval from TxDOT; • UEG's sub - consultant will perform a background review of the project area; prepare an ACT Permit application for review and authorization by the Texas Historical Commission (THQ and complete a cultural resources field investigation, associated reporting, and curation that meets ACT and Section 106 requirements. The archaeological investigation will include a desktop analysis and Texas Antiquities Permit Application, intensive cultural resources survey, report preparation, and report finalization / records curation; • The scope of services includes a natural resources evaluation including U.S. Fish and Wildlife Service (USFWS) federally listed threatened, endangered, or candidate, the Texas Parks and Wildlife Department state - listed threatened, endangered and species of concern that may be affected by projects in the County. The scope will also evaluate and proposed crossings of potential jurisdictional waters of the U.S. subject to U.S. Army Corps of Engineers permitting under Section 404 of the Clean Water Act. Draft species impacts assessments will be prepared that provide a description of the vegetation communities and habitat features present and assessment of the potential for the occurrence of the species on the project area; and describe any potentially jurisdictional waters of the U.S. that may be affected by proposed project activities. Following review and responses to comments, the assessments will be finalized and submitted electronically; and • The scope of services includes a TxDOT Biological Evaluation and Surface Water Analysis. As the proposed lift station relocation will be funded by TxDOT, UEG's sub - consultant will complete applicable TxDOT environmental forms based on the results of ecological evaluations of the project site and anticipated project impacts. The following TxDOT forms anticipated to apply to this project: • Tier 1 Site Assessment Form 200 -02 • Species Analysis Form 300 -03 • Species Analysis Spreadsheet 300 -01 • Ecological Mapping Systems of Texas (EMST) Impacts Table • Surface Water Analysis Form 905 -03 (required if jurisdictional waters will be affected) Based on the results of field evaluations, UEG's sub - consultant will complete draft versions of the applicable TxDOT forms for review. Following review and responses to comments, the forms will be finalized and submitted electronically. C. All of the services included above comprise Basic Services for purposes of Engineer's compensation underthis Task Order. D. Exclusions Subsurface Utility Exploration work is not included in this scope of services; and UEG will not be responsible for any permit fees or advertising fees related to the project. Exhibit K— Amendment to Task Order EJCDC• E -505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 3. Additional Services A. Additional Services that may be authorized or necessary under this Task Order are: None 4. Owner's Responsibilities Owner shall have those responsibilities set forth in Article 2 of the Agreement and in Exhibit B. 5. Task Order Schedule In addition to any schedule provisions provided in Exhibit A or elsewhere, the parties shall meet the following schedule: Party Action Schedule, Engineer Furnish 3 review copies of the Within 12 weeks of Owner's authorization to Preliminary Design Phase documents, proceed with Preliminary Design Phase opinion of probable Construction services as well as identification of the new Cost, and other Preliminary Design lift station site property and easements. Phase deliverables to Owner. Owner Submit comments regarding Preliminary Within IT 3weeks of the receipt of Preliminary Design Phase documents, opinion of Design Phase documents, opinion of probable probable Construction Cost, and other Construction Cost, and other Preliminary Preliminary Design Phase deliverables to Design Phase deliverables from Engineer. Engineer. Engineer ......... . Furnish 3 copies of the revised Preliminary ...__ Within 3 weeks of the receipt of Owner's Design Phase documents, opinion of comments regarding the Preliminary Design probable Construction Cost, and other Phase documents, opinion of probable Preliminary Design Phase deliverables to I Construction Cost, and other Preliminary Owner. Design Phase deliverables. Engineer ....... .......... ._ .. Furnish 3 copies of the final Drawings and _ _ ... ...._ ....... Within 2 weeks of Owner's authorization to Specifications, assembled drafts of other proceed with Final Design Phase services. Construction Contract Documents, the draft bidding - related documents (or requests for proposals or other construction procurement documents), and any other Final Design Phase deliverables, to Owner. www Owner Submit comments and instructions Within 3 weeks of the receipt of the final regarding the final Drawings and Drawings and Specifications, assembled drafts Specifications, assembled drafts of other of other Construction Contract Documents, Construction Contract Documents, the draft the draft bidding - related documents (or bidding - related documents (or requests for requests for proposals or other construction proposals or other construction procurement documents), and any other Final procurement documents), and any other Design Phase deliverables from Engineer. Final Design Phase deliverables, to Engineer. Exhibit K— Amendment to Task Order EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 Engineer Furnish 3 copies of the revised final Within 2 weeks of the receipt of Owner's Drawings and Specifications, assembled comments and instructions regarding the final _ 1. Basic Services (Section 2.A) Construction Contract Documents, bidding- Drawings and Specifications, assembled drafts a. Preliminary and Final Design Phase related documents (or requests for of other Construction Contract Documents, b. Bidding or Negotiating Phase — __....,.__._..._.___._ proposals or other construction the draft bidding - related documents (or c. Construction Phase procurement documents), and any other requests for proposals or other construction 2. Other Services (Section 2.B) Final Design Phase deliverables, to Owner. procurement documents), and any other Final a. ROW Agent Services 7,500.00 Design Phase deliverables 6. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order as follows: Description of Service Amount Basis of Compensation _ 1. Basic Services (Section 2.A) a. Preliminary and Final Design Phase $91,855.00 Lum Sum b. Bidding or Negotiating Phase — __....,.__._..._.___._ $3,030.00 Lump Sum c. Construction Phase $12,120.00 Lump Sum 2. Other Services (Section 2.B) a. ROW Agent Services 7,500.00 b. Environmental Services $15,290.00 TOTAL COMPENSATION (lines 1.a -c and 2.a -b) $129,795.00 Lump Sum 3. Additional Services (N /A) (N /A) Compensation items and totals based in whole or in part on Hourly Rates or Direct Labor are estimates only. Lump sum amounts and estimated totals included in the breakdown by phases incorporate Engineer's labor, overhead, profit, reimbursable expenses (if any), and Consultants' charges, if any. For lump sum items, Engineer may alter the distribution of compensation between individual phases (line items) to be consistent with services actually rendered, but shall not exceed the total lump sum compensation amount unless approved in writing by the Owner. The terms of payment are set forth in Article 4 of the Agreement and in the applicable governing provisions of Exhibit C. 7. Consultants retained as of the Effective Date of the Task Order: S. Other Modifications to Agreement and Exhibits: N/A 9. Attachments: N/A 10. Other Documents Incorporated by Reference: N/A 11. Terms and Conditions Exhibit K — Amendment to Task Order EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 -Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner, The Effective Date of this Task Order is June 2020. OWNER: ENGINEER:• .„ By: ...... By: Print Name: Title: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Title: Address: E -Mail Address: Print Name: David Kneyp r P.E. Title: Partner Engineer License or Firm's Certificate No. (if required): 18712 State of: Texas DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: David Kneuoer„ P.E. Title: Partner Address: 191 N. Union Ave. New Braunfels Texas 78130 E -Mail Address: davidk @ueepros.com Exhibit K Amendme .................... ask Order der r EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 0 City of Schertz Riata Lift Station Relocation Project Riata Lift Station Relocation Project as $ 7,030 148 $ 22,940 224 $ 22,400 144 $ 12,240 12 $ 660 $ 64,525 $ 129,795 Preliminary and Final Design Phase 28 100 172 144 0 $ 64,525 $ 114,645 Information Gathering 2 8 12 4 Coordination with the City and TxDOT 8 24 12 Prepare Preliminary Calculations and Report 2 16 20 Prepare Preliminary Design Plans and Specifications 6 24 80 100 Comment Submittal and Response 2 8 24 40 Sub - Consultant Coordinatin 8 20 24 Electrical Engineer Sub - Consultant $ 20,600 Survey Sub- Consultant $ 10,500 Geotechnical Sub - Consultant $ 5,135 Structural Sub - Consultant $ 5,500 ROW Agent Sub - Consultant $ 7,500 Environmental Sub - Consultant $ 15,290 Bidding or Negotiating Phase 2 8 12 4 $ 3,030 Construction Phase 8 40 40 8 $ 12,120 6/29/2020 Page 1 of 1 Engineering Cost Estimator - City of Schertz Riata t5 Relocation ProJect Q 5cu L O -6-0 cu U/ J c6 cu ZA' 0 0 0 0 K E a N p g OD N c7 � O N m 2 a U-) 0 N O N M N a O O O w N N O O L K m O - O c N W