The URL can be used to link to this page

09-01-2020 Agenda with BackupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL September 1, 2020 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treats Work cooperatively s a team City Council will hold its regularly scheduled meeti at p.m., Tuesday, September 1, 2020, at the City Council Chambers. In lieu of attending the meeting in erso , residents will have the opportunity to k tc the meeting via live stream on the City's YouTube Channel. Call to Order Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Tim Brown) Presentations • Proclamation recognizing National Payroll Week. (Mayor /Linda Almendarez) Employee Recognition • Parks & Recreation: Timothy Miles, Park Maintenance Technician. (B. James /L. Shrum/J. Montney) • Public Works: Jeremy Perez, Drainage Worker I. (C. Kelm/S. Williams /D. Letbetter) • Executive Staff. Tammy Glascoe - (M. Browne) September 1, 2020 City Council Agenda Page 1 City Events and Announcements • Announcements of upcoming City Events (B. James /C. Kelm /S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (R. Gutierrez) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of the regular meeting of August 25, 2020. (B. Dennis) 2. Resolution 20 -R -98 - Consideration and /or action approving a Resolution by the City Council of the City, Texas, authorizing expenditures not to exceed $345,718.00 with C -3 Environmental Inc., and other matters in connection therewith. (C. Kelm /S.Williams/D. Letbetter) 3 Ordinance No. 20 -F -26 - Consideration and /or action approving an amendment to Ordinance 15 -F -1.7 by the City Council of the City of Schertz, Texas, repealing an Ordinance of the code of Ordinances of the City of Schertz and adopting a new Ordinance with updated provisions regarding the collection and disposition of solid waste and recyclable material in the City; providing for the removal of an outdated table and referencing the City's current FY fee schedule. Final Reading (C. Kelm /S. Williams /J. Hooks) September 1, 2020 City Council Agenda Page 2 4 Resolution No. 20 -R -92 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing expenditures in excess of $50,000 with T.F. Harper & Associates, a BuyBoard Purchasing Cooperative vendor, and authorizing a purchase totaling $62,737.07 for improvements to the Johnie McDow Sports Complex. (B. James, L. Shrum) 5, Boards, Commissions and Committee Member Resignations /Appointments - Consideration and/or action accepting Mr. John Bierschwale's resignation from the Tax Increment Reinvestment Zone Board, City of Schertz, Texas (TIRZ) Board. Discussion and Action Items (. Texas Municipal League Intergovernmental Risk Pool Board of Trustees Nominations - Consideration and /or action nominating Board of Trustees candidates for places 1 through 4. (Mayor /Council) Public Hearings '] Ordinance No. 20 -T -31— Conduct a Public Hearing and consideration and /or action approving an Ordinance adopting a budget for the fiscal year beginning October 1, 2020, and ending September 30, 2021. First Reading (B. James /J. Walters) g. Ordinance No. 20 -T -32 — Conduct a Public Hearing and consideration and/or action approving an Ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the city of Schertz, Texas. First Reading (B. James /J. Walters) Roll Call Vote Confirmation Workshop 9. Workshop Discussion and Update (Ordinance 20 -H -18) - Discussion and update regarding the COVID -19 virus and our current Ordinance No. 20 -H -1.8 Declaration of Local Disaster. (M. Browne /K. Long) Information available in City Council Packets - NO DISCUSSION TO OCCUR 10. Monthly update on major projects in progress /CIP. (B. James /K. Woodlee) Requests and Announcements • Announcements by the City Manager. • Requests by Mayor and Councilmembers for updates or information from staff. • Requests by Mayor and Councilmembers that items or presentations be placed on a future City September 1, 2020 City Council Agenda Page 3 Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 28th DAY OF 2020 AT 2:45 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. " 67 / I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2020. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210 - 619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. September 1, 2020 City Council Agenda Page 4 COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Gutierrez "' Councilmember Scagliola — Place 5 Audit Committee Cibolo Valley Local Government Corporation - Investment Advisory Committee Alternate Main Street Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions - September 1, 2020 City Council Agenda Page 5 Schertz- Seguin Local Government Corporation Councilmember Davis— Place I Councilmember Scott — Place 2 Audit Committee Interview Committee for Boards and Commissions Interview Committee for Boards and Commissions Main Street Committee - Chair Schertz Housing Authority Board TIRZ II Board Councilmember Larson — Place 3 Councilmember Dahle — Place 4 Main Street Committee — Vice Chair Cibolo Valley Local Government Corporation Interview Committee for Boards and Commissions TIRZ II Board Councilmember Heyward — Place 6 Councilmember Brown — Place 7 Audit Committee Main Street Committee Investment Advisory Committee Schertz- Seguin Local Government Corporation - Schertz Animal Services Advisory Alternate Commission September 1, 2020 City Council Agenda Page 5 ei 10UM City Council September 1, 2020 Meeting: Agenda No. 1. Department: City Secretary Subject: Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of the regular meeting of August 25, 2020. (B. Dennis) The City Council held a Regular City Council meeting on August 25, 2020. RECOMMENDATION Recommend Approval. Attachments Draft Minutes 08/25/2020 DRAFT MINUTES REGULAR MEETING August 25, 2020 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 25, 2020, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Present: Mayor Ralph Gutierrez; Mayor Pro -Tem Rosemary Scott; Councilmember Scott Larson; Councilmember Michael Dahle; Councilmember David Scagliola; Councilmember Allison Heyward; Councilmember Tim Brown; Councilmember Mark Davis City City Manager Dr. Mark Browne; Assistant City Manager Brian James; Staff: Assistant City Manager Charles Kelm; City Attorney Daniel Santee; City Secretary Brenda Dennis Call to Order — City Council Regular Session Mayor Gutierrez called the regular meeting to order at 6:00 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Allison Heyward) Mayor Gutierrez recognized Councilmember Heyward who provided the opening prayer followed by the Pledges of Allegiance to the Flags of the United States and the State of Texas. Mayor Gutierrez gave specific requests to guests and staff in reference to wearing their masks during the City Council meeting and departing the Council meeting. City Events and Announcements *Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez) No announcements were provided. • Announcements and recognitions by the City Manager (M. Browne) Mayor Gutierrez recognized City Manager Dr. Mark Browne who provided announcements referencing the following deployment missions of our staff: • AMBUS Crew has deployed to the Beaumont, Texas area waiting on the results of the hurricane. The staff are as follows: Mike Shown - Crew Chief, Tyler Bowker - Diver /Load Master, Dave Yergin, Chris Foerster, Anthony Sperduti, and Ryan Wilson - Crew members - Swift water rescue with Texas Task Force 1 - Chris Meek. • West Texas on Type VI Brush 3. This crew is being sent around the region at this point to assist with any fires that break out in an effort to gain control very quickly. There are several teams from different regions assigned in different areas to do just this. The staff are as follows: Patricio Wilson, Tyler Wencka, and Aaron Escobedo. • California on Type III Engine 532. The staff are as follows: Mack Melancon, Carl Schultze, Myron. Boerger, and Justin. Schwersinske. They made the drive to California and have been assigned to the Santa Clara Unit Lightening Complex fires. Estimated at 347000+ acres with 10% containment at 9:00 am PST. • Announcements and recognitions by the Mayor (R. Gutierrez) Mayor Gutierrez recognized our staff involved in helping other states in disaster situations. Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. N Mayor Gutierrez indicated that no one signed up to speak on the speakers form and asked City Secretary Brenda Dennis if any resident had signed up on -line to be heard. She indicated that she did have one and read the following: • Cindy Wood, Comal County Senior Citizens Foundation - regarding the Meals On Wheels program in Comal, Guadalupe (including Schertz, Cibolo & Marion), Wilson and Karnes Counties. It's an orginization that provides lunches daily Monday- Friday, 52 weeks of the year, to qualifying seniors that are 60 years of age and older who are home bound, and to disabled adults over 18 years old. Home bound means that they cannot drive. To qualify people requesting to be on the MOWS program, an in -home visit for an assessment is performed on everyone, and then an annual re- assessment is performed each year that the client stays on the program to determine whether they are still eligible. Income is not a determining factor for eligibility, and the meals are provided at no cost to the clients. The meals are approved by a licensed dietitian and meet guidelines set in place by Alamo Area Council of Governments, which supports Alamo Agency on Aging. If the client meets the qualifications of AACOG, then we receive some funding from AACOG to help cover the cost of the meals. If they do not meet AACOG's qualifications, then. CCSCF will still accept the client's request if our intake coordinator believes that the person should receive home delivered meals, and the meal is then considered "unfunded ". To pay for unfunded meals, CCSCF relies on donations, grants, and fundraisers to help cover the cost of the meals. Last year CCSCF provided over 40,000 unfunded meals at the cost to us of $4.00 per meal.The MOWS program is a very necessary program that many home bound individuals rely on. As a non- profit, we rely on donations, grants, fundraisers, etc., for the money to keep this program running. As more and more non - profits are being formed, it is getting harder to find funding for our program. Please tell others about this program and if they have any interest in helping the seniors and disabled in our communities, there is always help needed whether it be volunteers, or by donating. Any help that you can give is truly appreciated. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. The following items were read into record: 1. Minutes — Consideration and /or action regarding the approval of the minutes of the Special meeting of August 7, 2020, and the minutes of the Regular meeting of August 11, 2020. (B. Dennis) 3 2. Resolution No. 20 -R -95 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing Agreements with the Drug Enforcement Administration. (C. Kelm/M. Hansen) 3. Resolution No. 20 -R -94 — Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing the City Manager to sign an Interlocal Agreement for Fire Protection Services with Bexar County. (C. Kelm /K. Long) 4. Resolution No. 20 -R -96 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing the City Manager to enter into an indefinite quantity, indefinite delivery contract with Brauntex Materials for asphalt, hot mix, and other related materials. (C. Kelm/ S. Williams) 5. Resolution No. 20 -R -93 — Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas amending Resolution 20 -R -67 which called the November 3, 2020 City of Schertz Joint General Election with Comal County, Bexar County and Guadalupe County and approving the Comal County Agreement /Memorandum of Understanding, Bexar County Agreement /Memorandum of Understanding and the Guadalupe County Election Contract, and by revising the early voting period. (B. Dennis /Council) 6. Ordinance No. 20 -H -25 - Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas, amending the Code of Ordinances, Chapter 34 "Health ". Final Reading (C. Kelm /M. Bane) 7. Ordinance No. 20 -T -27 - Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas, authorizing an adjustment to the fiscal year 2019 -2020 budget, repealing all Ordinances or parts of Ordinances in conflict with this Ordinance; and providing an effective date. Final Reading (M. Browne /B. James /J. Walters) 8. Ordinance No. 20 -F -26 - Consideration and/or action approving an amendment to Ordinance 15 -F -1.7 by the City Council of the City of Schertz, Texas, repealing an Ordinance of the code of Ordinances of the City of Schertz and adopting a new Ordinance with updated provisions regarding the collection and disposition of solid waste and recyclable material in the City; providing for the removal of an outdated table and referencing the City's current FY fee schedule. First Reading (C. Kelm /S. Williams /J. Hooks) Mayor Gutierrez asked Council if there were any items to be removed from Consent for separate action. No items were removed. 11 Moved by Councilmember Allison Heyward, seconded by Councilmember David Scagliola to approve consent agenda items 1 through 8. AYE: Mayor Pro -Tem Rosemary Scott, Councilmember Scott Larson, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown, Councilmember Mark Davis Passed Public Hearings The following item was read into record: 9. Public Hearing on Proposed Budget for FY 2020 -21- Conduct a public hearing and presentation regarding the adoption of the FY 2020 -21 Budget. (First required public hearing) (M. Browne /B. James /J. Walters) Mayor Gutierrez recognized Finance Director James Walters who provided a brief PowerPoint presentation outlining the proposed FY 2020 -21 Budget. Some of the highlights included: • All Funds - Expenses General Fund $37,214,581 I &S $7,094,861 Water & Sewer Fund $24,279,835 Capital Recovery Water $206,000 Capital Recovery Sewer $208,000 Drainage Fund $1,443,563 EMS Fund $9,703,111 SEDC $8,144,799 Special Revenue Funds $699,480 Grand Total $89,444,230 • Fund Balance /Equity FY 2020 -21 Total Expenditures Net Change Estimated Fund Balance General Fund $37,214,581 ($678,630) $10,513,720 I &S Fund 7,094,861 960 791,916 Water & Sewer Fund 24,729,835 774,533 10,011,164 Capital Recovery -Water 206,000 966,000 8,587,302 ` Capital Recovery -Sewer 208,000 464,000 7,617,139 Drainage Fund 1,443,563 (176,563) 474,114 EMS Fund 9,703,111 82,314 2,962,791 SEDC 8,144,799 (3,496,428) 16,107,454 Special Events Fund 32,100 0 110,517 PEG Fund 185,500 (95,500) 794,548 Hotel Tax Fund 253,930 286,820 2,641,718 Park Fund 125,000 (51,500) 204,370 Tree Mitigation 70,000 4,500 456,157 Library Fund 21,200 0 76,851 Historical Committee 11,750 0 13,766 Total: $89,444,230 ($1,919,494) $61,363,525 • General Fund - Comprehensive Land Use Plan /Unified Development Code Update - CIP Funding - Facilities Maintenance - Class & Comp Implementation/ Employment Cost Index (ECI) - Funding personnel recommended by Staffing Study • W &S Fund - Ware- Seguin to Lower Seguin Loop Line Construction $1,100,000 - Greytown to Pfiel Loop Line Design $156,200 - Corbett Ground Water Storage Tank Design $300,000 - FM 1518 Utility Relocation Design $750,000 - Aviation Heights Waterline Replacement $1,800,000 - Northcliffe Country Club Estates AC pipe Design & Bid $100,000 • EMS Fund - Hire a Full Time Instructor for EMT and other classes - Add 2 12 -hour Full Time Paramedics - Add a 24 -Hour Full Time Paramedic • Drainage Fund Drainage Channel Maintenance 6 FY 2020 -21 Project Amazon Channel - $300,000 • Economic Development Approved Incentives $3,119,275 Tri County Road Improvements $4,050,000 Mayor Gutierrez opened the public hearing, and as no one spoke; closed the public hearing for Council comments. Members of Council provided their appreciation and thoughts regarding the work done on the preparation of the budget. Mr. Walters addressed questions from Council. The following item was read into record: 10. Public Hearing on the Proposed Tax Rate - Conduct a public hearing regarding the adoption of the FY 2020 -21 Tax Rate. (First required public hearing) (M. Browne /B. James /J. Walters) Mayor Gutierrez recognized Finance Director James Walters who provided a brief PowerPoint regarding the proposed FY 2020 -21 Tax rate. Some of the highlights included: .2020 Property Values 2019 Taxable Value $3,754,805,757 2020 Equivalent Taxable Value $3,785,492,777 2020 New Taxable Development +$ 120,725,051 2020 Adjusted Taxable Value $3,906,217,828 Difference between Adjusted $ 151,412,071 Taxable Values . Tax Rate No new Revenue rate - $0.5079 - The tax rate which will generate the same revenue for the city from property on the previous year's tax roll. Voter Approval Rate - $09.5247 - The rate if exceeded triggers an automatic election on the tax rate. Current rate - $0.5146 - The rate currently adopted by the City. Proposed Maximum rate - $0.5146 (Proposed budget assumes this rate) - The maximum rate set at which the final adopted rate cannot exceed. $0.01 is equal to $390,000 revenue or $24.45 on the average home. Target Tax Rate: Tax Rate Current Proposed Maximum M &O $0.3496 $0.3495 For day to day operations I &S $0.1650 $0.1651 To pay the City's Debt Total $0.5146 $0.5146 FY 2020 -21 City Tax Rate At $0.5079 No New Revenue Rate Existing Residents Average City Tax Bill 2019 Tax Bill = $1,200 Avg Home Value $233,200 2020 Tax Bill = $1,241 Avg Home Value $244,500 Increase = $ 41* *This represents the increase of the tax bill on the average taxable home value, including new construction At Current Rate $0.5146 Existing Residents Average City Tax Bill 2019 Tax Bill = $1,200 Avg Home Value $233,200 2020 Tax Bill = $1,258 Avg Home Value $244,500 Increase = $ 58* (increase of $17) ** *This represents the increase of the tax bill on the average taxable home value, including new construction * *This represents the increase of the tax bill on the average existing home At $0.5247 Voter Approval Rate Existing Residents Average City Tax Bill 2019 Tax Bill = $1,200 Avg Home Value $233,200 2020 Tax Bill = $1,282 Avg Home Value $244,500 Increase = $ 82* (increase of $41 * *) *This represents the increase of the tax bill on the average taxable home value, including new construction * *This represents the increase of the tax bill on the average existing home Mayor Gutierrez opened the public hearing, and as no one spoke; closed the public hearing for Council comments. Mr. Walters addressed questions from Council. Workshop The following item was read into record: 11. Workshop Discussion and Update (Ordinance 20 -H -18) - Discussion and update regarding the COVID -19 virus and our current Ordinance No. 20 -H -18 Declaration of Local Disaster. (M. Browne /K. Long) Mayor Gutierrez recognized Fire Chief Kade Long who provided information regarding the COVID -19 Virus current numbers, which included active cases, recovered cases, hospitalizations, and number of deaths. Chief Long indicated that the Guadalupe County numbers remain around the 50's, currently Guadalupe has 57 active cases. Roll Call Vote Confirmation Mayor Gutierrez recognized City Secretary Brenda Dennis who provided the roll call vote confirmation for agenda items 1 through 8. Closed Session Mayor Gutierrez recessed the regular meeting into Closed Session at 6:45 p.m. and read the following items into record: 12. The City Council will meet in Closed Session in accordance with Section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect. • Project E -062 13. The City Council will meet in Closed Session in accordance with Section 551.072 of the Texas Government Code to deliberate the purchase, exchange, sale, lease, or value of real property, or real estate needed for future right of way. 9 14. The City Council will meet in Closed Session in accordance with Section 551.071 of the Texas Government Code to receive legal advice from its attorneys regarding the following litigation: • Cause No. D- 1- GN -18- 000535; Green Valley Special Utility District v. Public Utility Commission of Texas; Deann T. Walker, Arthur D'Andrea, and Brandy Marty Marquez, in their official capacities as Commissioners of the Public Utility Commission of Texas; Brian H. Lloyd, in his official capacity as Executive Director of the Public Utility Commission of Texas, or his successor; and the City of Schertz, Texas, in the 419th District Court of Travis County, Texas; • No. 18- 51092; Green Valley Special Utility District v. City of Schertz, Texas; DeAnn T. Walker, in her official capacity as Chairman and Commissioner of the PUC; Arthur C. D'Andrea, in his official capacity as a Commissioner of the PUC; John Paul Urban, in his official capacity as Executive Director of the Public Utility Commission of Texas; Brian James, in his official capacity as the City Manager of the City of Texas, TX; Shelly Botkin; in the United States Court of Appeals for the Fifth Circuit; • No. 07- 20- 00167 -CV; City of Schertz and Cibolo Creek Municipal Authority v. Texas Commission on Environmental Quality and Green Valley Special Utility District; in the Seventh Court of Appeals, Amarillo, Texas; and *No. 19- 51056; City of Schertz v. United States Department of Agriculture, acting by and through George Ervin "Sonny" Perdue, III, Secretary of Agriculture; Rural Utilities Service, acting by and through Edd Hargett, Sate Director; Green Valley Special Utility District; in the United States Court of Appeals for the Fifth. Circuit. Reconvene into Regular Session Mayor Gutierrez reconvened into regular session at 7:43 p.m. 12A. Take any action based on discussions held in closed session under Agenda Item 12. No action taken. 10 13A. Take any action based on discussion held in closed session under Agenda Item 13. No action taken. 14A. Discuss, consider and take any action based on discussions held in closed session under agenda Item 14 regarding pending litigation, including: • Cause No. D- 1- GN -18- 000535; Green Valley Special Utility District v. Public Utility Commission of Texas; Deann T. Walker, Arthur D'Andrea, and Brandy Marty Marquez, in their official capacities as Commissioners of the Public Utility Commission of Texas; Brian H. Lloyd, in his official capacity as Executive Director of the Public Utility Commission of Texas, or his successor; and the City of Schertz, Texas, in the 419th District Court of Travis County, Texas; • No. 18- 51092; Green Valley Special Utility District v. City of Schertz, Texas; DeAnn T. Walker, in her official capacity as Chairman and Commissioner of the PUC; Arthur C. D'Andrea, in his official capacity as a Commissioner of the PUC; John Paul Urban, in his official capacity as Executive Director of the Public Utility Commission of Texas; Brian James, in his official capacity as the City Manager of the City of Texas, TX; Shelly Botkin; in the United States Court of Appeals for the Fifth Circuit; • No. 07 -20- 00167 -CV; City of Schertz and Cibolo Creek Municipal Authority v. Texas Commission on Environmental Quality and Green Valley Special Utility District; in the Seventh Court of Appeals, Amarillo, Texas; and • No. 19- 51056; City of Schertz v. United States Department of Agriculture, acting by and through George Ervin "Sonny" Perdue, 111, Secretary of Agriculture; Rural. Utilities Service, acting by and through Edd Hargett, Sate Director; Green Valley Special Utility District; in the United States Court of Appeals for the Fifth Circuit. No action taken. Requests and Announcements • Announcements by the City Manager. Mayor Gutierrez recognized City Manager Dr. Mark Browne who showed a photo of the Crew that left on Saturday driving to California with the Brush Truck. The im photo was taken at the rally point at the National Armory at Fort Sam. We want to recognize again, the great work by our Fire Crew. • Requests by Mayor and Councilmembers for updates or information from staff. None at this time. • Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda. None at this time. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison. Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Pro -Tem Scott who stated not at this time, however, congratulations to City Staff for rising to the occasion in serving not only our community but our fellow Americans. Councilmember Dahle who announced that he attended the Senior Center Bingo event last week. He thanked all the First Responders who are deployed all across the nation, offering their services. Councilmember Heyward announced she attended the Chamber Luncheon last week, where she received her Chamber Leadership Core Graduation Certificate. She attended the Tax and Rate Town Hall meeting, attended a Texas 2021 Zoom meeting, that is a grassroots organization that works to improve the transportation infrastructure in the State of Texas and Oklahoma. She also attended the Caterpillar Chamber Bowl, fundraiser for DECA. Lastly, she attended the Tri County Chamber Annual Golf Tournament, helping with the putting green competition. Mayor Gutierrez stated he wanted to pass along his congratulations to Councilmember Heyward for completing the Chamber Leadership Core Class. Mayor Gutierrez stated he also attended the Caterpillar Chamber Bowl fundraiser event. Information available in City Council Packets - NO DISCUSSION TO OCCUR Mayor Gutierrez mentioned agenda item 15 which was in the City Council packets and can also be found on our website. 15. Quarterly Financial Reports. (B. James /J. Walters) Adjournment As there was no further business, Mayor Gutierrez adjourned the meeting at 7:48 p.m. Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary 13 ei Olum City Council September 1, 2020 Meeting: Department: Public Works Agenda No. 2. Subject: Resolution 20 -R -98 - Consideration and/or action approving a Resolution by the City Council of the City, Texas, authorizing expenditures not to exceed $345,718.00 with C -3 Environmental Inc., and other matters in connection therewith. (C. Kelm /S.Williams /D. Letbetter) BACKGROUND To enhance connectivity and create a safe pedestrian walkway for everyone, City staff plans to install an ADA compliant 6' sidewalk on Curtiss Avenue from Westchester to FM 151.8. This walkway also supports Schertz' safe schools routes initiative as it ultimately connects Samuel Clemens High School, Schertz Elementary, Allison Steel Learning Center, as well as several Community Centers such as the Library, YMCA, and Playscape. In addition, this loop promotes commerce as it connects residential neighborhoods with businesses on Schertz Parkway, Main Street, and FM 1518. This sidewalk project is funded in the FY 19 -20 budget and part of the Sidewalk improvement plan. Pricing for the project is based on the On -Call Concrete Repair and Replacement contract approved by Council on Res 19 -R -162 The project total request is for $345,715.00 which includes a 10% contingency for the proposal of 314,289.00 to ensure adequate budget should unknown issues arise. GOAL Approve the funding for the sidewalk installation on Curtiss Ave from Westchester to FM 1518. COMMUNITY BENEFIT This sidewalk increases connectivity for all physical abilities and bolsters the quality of life for our community by providing a safe pedestrian walkway Loop that promotes enjoying the outdoors through exercise, walking to and from businesses, school, community centers, and residential neighborhoods. Staff recommends council approve Resolution 20 -R -98 FISCAL IMPACT The City of Schertz will fund the project with money approved in the FY 19 -20 budget. Staff recommends council approve Resolution 20 -R -98 Attachments Resolution No 20 -R -98 Curtiss Quote Proposal Curtiss Map Curtiss Map IRx.4111X111I[1101101INX13 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES IN AN AMOUNT NOT TO EXCEED $345,717.00 WITH C -3 ENVIROMENTAL INC. AND OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, Public Works has a need to contract sidewalk /ADA ramps /curb work with C -3 Environmental as part of the city's sidewalk project: and WHEREAS, City Staff has done due diligence in researching what area that we should connect missing /broken sidewalks to make safe travel for the pedestrians; and WHEREAS, the City of Schertz has chosen C -3 Environmental, a local company the city is in contract with to do concrete city wide for the sidewalk work on Curtiss Ave. from Beacon Ave. to Westchester Dr.; and WHEREAS this additional job will not exceed $345,71.7.00. WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the City Manager to authorize the contract with C- 3 Environmental, due to the city already being in contract with this company. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes expenditures to C- 3 Environmental in a not to exceed amount of THREE HUNDRED FORTY- F I V E THOUSAND SEVEN HUNDRED AND SEVENTEEN DOLLARS (345,717.00). Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person . or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 1st day of September 2020. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor Brenda Dennis, City Secretary (CITY SEAL) Subtotal: $285,182.00 Tax: $0.00 Total Amount Due: $285,182.00 •C3 will supply all labor, equipment, and materials for the items listed above. -Payment Terms: Net 30 Days and will not be subject to retainage. -Location of underground utilities shall be identified to C -3 prior to installation. -Water meter and water shall be provided by others for all construction activities. -Pricing for all items are for Installation only and exclude removal (unless specifically noted) -Excludes maintenance and repairs. -Excludes all permits, testing, inspections, surveys, and layouts. -Excludes traffic control and signage. -Excludes Clearing, Excavation, and Subgrade preparation (unless specifically noted). -Seeding items exclude topsoil, seedbed preparation, herbicides /pesticides, vegetative watering. -Excludes dewatering -Excludes installation in rock (unless specifically noted) -Excludes all bonds & additional insurances. -Excludes specific training, background checks and associated fees. -if installed in rock please add $1.00 to the unit price. (Silt Fence /Tree Protection) 8/11/2020 Page 1 of 3 o C-3 C3 Environmental Specialties LP Erosion Control & Land Clearing Contractors 132 Nell Deane Blvd I Schertz, Texas 78154 PROPOSAL Phone: (210) 653 -7801 Fax: (210) 650 -3306 Proposal #: 20200970 Date: 8/11/2020 Valid For: 30 Days Job Name: City of Schertz IDIQ- Curtis Avenue From Beacon To Prepared By: Randy Kelly c D3)Itrrat br3iC1J„cif"nviroC' niet tas ,coo Removal Of Curb & Gutter 260.00 FT $11.25 $2,925.00 $0.00 Removal Of Miscellaneous Concrete 1,135.00 SQ YD $39.00 $44,265.00 $0.00 Concrete Driveway 5" 644.00 SQ YD $90.00 $57,960.00 $0.00 Concrete Curb & Gutter 7" 260.00 FT $29.50 $7,670.00 $0.00 Concrete Sidewalk 4" 2,019.00 SQ YD $62.00 $125,178.00 $0.00 Combination Concrete Retaining Wall (6 ") 999.00 SQ FT $16.00 $15,984.00 $0.00 ADA Ramps 13.00 EA $2,400.00 $31,200.00 $0.00 $285,182.00 $0.00 Subtotal: $285,182.00 Tax: $0.00 Total Amount Due: $285,182.00 •C3 will supply all labor, equipment, and materials for the items listed above. -Payment Terms: Net 30 Days and will not be subject to retainage. -Location of underground utilities shall be identified to C -3 prior to installation. -Water meter and water shall be provided by others for all construction activities. -Pricing for all items are for Installation only and exclude removal (unless specifically noted) -Excludes maintenance and repairs. -Excludes all permits, testing, inspections, surveys, and layouts. -Excludes traffic control and signage. -Excludes Clearing, Excavation, and Subgrade preparation (unless specifically noted). -Seeding items exclude topsoil, seedbed preparation, herbicides /pesticides, vegetative watering. -Excludes dewatering -Excludes installation in rock (unless specifically noted) -Excludes all bonds & additional insurances. -Excludes specific training, background checks and associated fees. -if installed in rock please add $1.00 to the unit price. (Silt Fence /Tree Protection) 8/11/2020 Page 1 of 3 Proposal #: 20200970 Date: 8/11/2020 Valid For: 30 Days Job Name: City ofSchertz|0D-CurUo Avenue From Beacon To Prepared By: Randy Kelly 8/11/2020 Page 2 of 3 Proposal #: 20200970 Job Name: City ofSchertz|0D-CurUo Avenue From Beacon To Signature: Title Accepted By: Date Accepted: Date: 8/11/2020 Valid For: 30 Days Prepared By: Randy Kelly c8eaUmators@c3env|rmnmentaLcom 8/11/2020 Page 3 of 3 o C-3 C3 Environmental Specialties LP Erosion Control & Land Clearing Contractors 132 Nell Deane Blvd I Schertz, Texas 78154 Phone: (210) 653 -7801 Fax: (210) 650 -3306 PROPOSAL Proposal #: 20200969 Date: 8/11/2020 Valid For: 30 Days Job Name: City of Schertz IDIQ- Curtis Ave. From Beacon To FM 1518 Prepared By: Randy Kelly c stlrr� tors@c r nvir:annie 1t �,com ADA Ramp 1.00 EA $2,400.00 $2,400.00 $0.00 Concrete Sidewalk 4" 197.00 SQ YD $62.00 $12,214.00 $0.00 Concrete Driveway 5" 80.00 SQ YD $90.00 $7,200.00 $0.00 Removal Of Miscellanous Concrete 187.00 SQ YD $39.00 $7,29100 $0.00 $29,107.00 $0.00 Subtotal: $29,107.00 Tax: $0.00 Total Amount Due: $29,107.00 •C3 will supply all labor, equipment, and materials for the items listed above. -Payment Terms: Net 30 Days and will not be subject to retainage. -Location of underground utilities shall be identified to C -3 prior to installation. -Water meter and water shall be provided by others for all construction activities. -Pricing for all items are for Installation only and exclude removal (unless specifically noted) -Excludes maintenance and repairs. -Excludes all permits, testing, inspections, surveys, and layouts. -Excludes traffic control and signage. -Excludes Clearing, Excavation, and Subgrade preparation (unless specifically noted). -Seeding items exclude topsoil, seedbed preparation, herbicides /pesticides, vegetative watering. -Excludes dewatering -Excludes installation in rock (unless specifically noted) -Excludes all bonds & additional insurances. -Excludes specific training, background checks and associated fees. -if installed in rock please add $1.00 to the unit price. (Silt Fence /Tree Protection) 8/11/2020 Page 1 of 3 Proposal #: 20200908 Date: 8/11/2020 Valid For: 30 Days Job Name: City ofSchertz|D|C- Curtis Ave. From Beacon TnFK41518 Prepared By: Randy Kelly c8eaUmators@c3env|nonmentaicom 8/11/2020 Page 2 of 3 Proposal #: 20200969 Job Name: City ofSchertz|D|C- Curtis Ave. From Beacon TnFK41518 Title: Accepted By: Date Accepted: Date: 8/11/2020 Valid For: 30 Days Prepared By: Randy Kelly c8eaUmators@c3env|nonmentaicom 8/11/2020 Page 3 of 3 Agenda No. 3. ei IRIUM City Council September 1, 2020 Meeting: Department: City Secretary Subject: Ordinance No. 20 -F -26 - Consideration and /or action approving an amendment to Ordinance 15 -F -17 by the City Council of the City of Schertz, Texas, repealing an Ordinance of the code of Ordinances of the City of Schertz and adopting a new Ordinance with updated provisions regarding the collection and disposition of solid waste and recyclable material in the City; providing for the removal of an outdated table and referencing the City's current FY fee schedule. Final Reading (C. Kelm /S. Williams /J. Hooks) BACKGROUND Ordinance 15 -F -17 addresses the collection and disposition of solid waste and recyclable materials in the City and includes a fee table that is obsolete and out of date. The fees are revisited every year within. the City's general fee schedule during budget planning and taken to City Council for consideration during that time. City Council approved this on first reading at their meeting of August 25, 2020. GOAL To remove the out of date fee table and refer directly to the City's current FY fee schedule. COMMUNITY BENEFIT To increase transparency with proper fee calculations to the residents and staff with the City of Schertz. SUMMARY OF RECOMMENDED ACTION Recommend City Council approval the removal of the outdated fee table in Ordinance 15 -F -17, listed under Chapter 34 Section 34 -71, and replace with language directing users to reference the City's current fee schedule. FISCAL IMPACT No fiscal impact. Recommend City Council approval to remove outdated fee table in Ordinance 15 -F -17, listed under Chapter 34 Section 34 -71, and replace with language directing users to reference the City's current fee schedule. Attachments 20 -F -26 Amendment Scan 20 -F -26 Amendment Revised Ordinance Formatted: No bullets or numbering . Sec. -3434-71-74. -Residential collection regulations. Fee I a c4 on typopf t e ll ? .of c. Please refc encp the h t, z current f e schedule. Fee based on type of dwelling, type of container, and number of scheduled pick-ups. Please reference the City of Schertz current fee schedule. ORDINANCE NO. 20 -F -26 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, REPEALING AN ORDINANCE OF THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ AND ADOPTING A NEW ORDINANCE WITH UPDATED PROVISIONS REGARDING THE COLLECTION AND DISPOSITION OF SOLID WASTE AND RECYCLABLE MATERIAL IN THE CITY; PROVIDING FOR THE REPEAL OF CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City of Schertz, Texas (the "City ") is a Home Rule City possessing the full power of local self - government pursuant to Article 11, Section 5 of the Texas Constitution, Section 51.072 of the Texas Local Government Code, and the City's Home Rule Charter; and WHEREAS, the City Council of the City of Schertz, Texas ( "City Council ") possesses, pursuant to the Texas Local Government Code, the authority to regulate the collection and disposal of solid waste and recyclable material in the City; and WHEREAS, the City Council finds that the adoption of updated provisions regarding the collection and disposition of solid waste and recyclable material in the City is in the best interest of the health, safety and welfare of the citizens of the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: Section 1. All of the above premises are found to be true and correct legislative determinations and are hereby incorporated into the body of this Ordinance as if copied in their entirety. Section 2. The Code of Ordinances of the City of Schertz, Chapter 34, Article III is hereby amended by deleting said chapter in its entirety and replacing it with new Chapter 34, Article III, which shall read as follows: :4 9 lid R =1111 I I 111111111111cliol I l _G Sec. 34 -47. Solid Waste Program established. The City's solid waste collection, transportation and disposal program is hereby established for all residents and businesses of the City. Sec. 34 -48. Purpose of chapter; duties of property owners and occupants. The accumulation of garbage, recyclable material, rubbish, brush and other refuse constitutes a public nuisance, a health hazard, a fire hazard and a safety hazard. Therefore, it shall be required that owners and tenants of private residences, private commercial buildings and businesses, and the occupants of all private noncommercial buildings which accumulate refuse, deposit their garbage, rubbish, brush, and other refuse for removal by the agent designated by the city. Such owners, renters and occupants shall maintain the premises of the buildings and property free of accumulations of all other waste materials and nuisance materials. Such owners, renters and occupants shall not allow materials intended for recycling to create a nuisance on the premises of buildings and properties. All waste materials shall be disposed of in a place and by methods deemed appropriate by the City. The purpose of this chapter is to provide for a method of collecting and disposing of garbage, recyclable material, rubbish, brush, and other refuse, and to maintain neighborhood quality and aesthetics and maintenance of property values by providing for the general health and welfare. Sec. 34 -49. Residential and Commercial occupants must use services of franchisee It is hereby prohibited for any individual to utilize the services of any individual or corporation for purposes of residential solid waste collection other than the City's designated solid waste franchisee. Every residential occupant shall subscribe to the services of the franchisee having the exclusive franchise for collection and disposal service with the City. It is declared to be unlawful for the occupant of any of the premises described in this section to fail or neglect to provide for the removal of solid waste as required under this Article. Sec. 34 -50. Defined Terms. The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: 100 -year flood means a flood that has a 1.0 percent or greater chance of recurring in any given year or a flood of a magnitude equaled or exceeded once in 100 years on the average over a significantly long period. Bags means plastic sacks designed to store garbage, recyclable material, rubbish, brush, or other refuse with sufficient wall strength to maintain physical integrity when lifted by the top. The total weight of a bag and its contents shall not exceed thirty -five (35) pounds. Brush means plants or grass clippings, leaves or tree trimmings, including bags and /or bundles of landscape waste. Bulky waste means stoves, refrigerators with a freon evacuation certificate, water tanks, washing machines, furniture, carpet, fencing materials, more than ten bags of landscape waste or bundles of brush and other items of a similar nature that can be loaded by two employees in five (5) minutes or less, except construction debris, dead animals, hazardous waste or stable matter with weights or volumes greater than those allowed for trash collection containers. Bundle means tree, shrub and brush trimmings or newspapers and magazines securely tied together forming an easily handled package not exceeding four feet (4') in length or fifty pounds (50 lbs.) in weight. Commercial means any structure other than single - family and duplex residential development including hotels, motels, residential structures containing three or more dwellings, and residential care facilities. Commercial garbage means all normal establishment waste products of commercial buildings or establishments, including multifamily dwellings, other than single - family and duplex residential development, other than sewage and body waste, manure, dead animals over ten pounds in weight, special and hazardous waste, large tree trimmings, demolition or remodeling debris, or any other waste material that cannot be broken down to fit into commercial garbage containers herein specified. Commercial garbage compactor means all steel or metallic containers provided by the City or its contractor. Designed to hold compacted commercial garbage shall specifically include 20, 30 and 40 yard compactors. Commercial garbage container means all steel or metallic containers, provided by the City or its contractor, designed to hold commercial garbage, and shall specifically include all roll -off containers, roll -off compaction containers, and all such containers with a volume of between three (3) cubic yards and ten (10) cubic yards. Commercial recycling container means all steel or metallic containers, provided by the City or its contractor, designed to hold recyclable material, and shall specifically include such containers with a volume of between six (6) cubic yards and eight (8) cubic yards. Commercial recycle material compactors means a roll off with or without a compactor designed to hold loose or compacted recycle. Material constructed of steel or metallic material provided by the City or the contractor. Container lease charge means a monthly charge that shall be assessed for the use of trash collection containers that are provided by the sanitation contractor. Said charge shall apply to 20- cubic -yard, 30- cubic -yard, and 40- cubic -yard open - top containers. 3 Dead animals means animals or portions thereof equal to or greater than ten pounds in weight that have expired from any cause, except those slaughtered or killed for human use. Designated contractor means such private firm designated by the City for the collection, transportation, and /or disposal of solid waste, and the collection, transportation and /or processing of recyclable materials. Extra accumulations means quantities of waste that are containerized or bundled that cannot be fitted into the 95- gallon residential garbage receptacle, not exceeding ten bundles of brush or normal bags of waste (for amounts in excess described herein refer to unusual accumulations). Garbage. See "Commercial garbage" or "Residential garbage." Generator means any person whose acts or processes produces or causes solid waste and /or recyclable materials. Hauler means a person, other than the designated contractor, who has obtained and maintains a valid permit to collect and divert recyclable materials. Hazardous waste means any solid waste identified or listed as a hazardous waste by the administrator of the U.S. Environmental Protection Agency (EPA) pursuant to the Federal Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, 42 U.S.C. § 6901 et seq., as amended. Landfill means facility operated by and approved by TCQ. Municipal Solid Waste or MSW means garbage, trash, refuse, brush, yard waste, and other waste generated in residences and commercial establishments as well as debris resulting from traffic accidents in the City (excluding wrecked or disabled vehicles which are removable by a wrecker service). Nonresident means persons residing other than within the corporate city limits. Nuisance means solid waste that is stored, processed or disposed of in an unsightly manner that causes the pollution of surrounding land, the contamination of groundwater or surface water, the breeding of insects or rodents, or the creation of odors adverse to human health, safety or welfare. Permitted recycle contractor means a company or corporation to transport loose or compacted recycle material for a manufacture or holding company for recyclable material and shall be in compliance with Article III Sec. 34 -61 of the code of ordinances. El Person means any person, firm, corporation, business trust, partnership, association, organization or municipal entity, incorporated or unincorporated, other than the City. Premises means all public and private establishments, including individual residences, all multifamily dwellings, residential care facilities, hospitals, schools, businesses, other buildings and all vacant lots. Provider means Entity providing solid waste collection and disposal services. Recyclable material means any material, substance or byproduct that has been recovered or diverted from the non - hazardous waste stream for purposes of reuse, recycling or reclamation, and is any material or product designated in writing by the city's Director of Public Works or his or her designee as being suitable for reuse, recycling or reclamation. Recycle means to collect, buy, sell, and store and /or produce any material, substance or product from waste material or byproducts and to keep such from being included in the waste stream intended for disposal. Refuse means all solid waste except hazardous wastes. Residential garbage means all normal waste products of single - family and duplex residential development, other than sewage and body waste, manure, dead animals over ten pounds in weight, special and hazardous waste, large tree trimmings, demolition or remodeling debris, or any other waste material that cannot be broken down to fit into residential garbage receptacles herein specified. Residential garbage receptacle means a plastic or metal receptacle, designed for automated or semi - automated solid waste collection systems, and having a tight fitting lid capable of preventing littering and the entrance into the container by small animals. The weight of the receptacle and its contents shall not exceed seventy five pounds (75 lbs.) and shall be designed for ease of movement and use. One receptacle shall be provided in designated areas unless customer wants to pay for each additional container, with ownership of the receptacle retained by the contractor. Residential recycling receptacle means a plastic receptacle provided by the city or its contractor, designed for automated or semi - automated recyclable material collection systems, and having a tight fitting lid capable of preventing littering and the entrance into the container by small animals. The weight of the receptacle and its contents shall not exceed seventy five pounds (75 lbs.) and shall be designed for ease of movement and use. A receptacle shall be provided in designated areas, with ownership of the receptacle retained by the contractor. 5 Residents means persons residing within the corporate limits of the City. Rubbish means any nonputrescible solid waste, including aluminum cans, paper, boxes, glass, yard trimmings, leaves, feathers and any other matter commonly understood to be rubbish. Solid waste means garbage, rubbish, refuse, sludge from a wastewater treatment plant, water supply treatment plant or air pollution control facility, and other discarded material, including solid, liquid, semi -solid or contained gaseous material resulting from industrial, municipal, commercial, mining and agricultural operations and from community and institutional activities. The term does not include: (1) solid or dissolved material in domestic sewage, or solid or dissolved material in irrigation return flows, or industrial discharges subject to regulation by permit issued under Vernon Texas Statues and Codes, Water Code, Ch. 26, as amended; (2) soil, dirt, rock, sand or other natural or manmade inert solid materials used to fill land if the object of the fill is to make the land suitable for the construction of surface improvements; or (3) waste materials that result from activities associated with the exploration, development or production of oil or gas or geothermal resources and other substance or material regulated by the Railroad Commission of Texas under Vernon Texas Statues and Codes, Natural Resources Code, § 91.101, as amended, unless the waste, substance or material results from activities associated with gasoline plants, natural gas liquids processing plants, pressure maintenance plants or re- pressurizing plants and is hazardous waste as defined by the administrator of the United States Environmental Protection Agency under the Federal Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as amended (42 U.S.C. § 6901 et seq.). (4) Recyclable material; however, recyclable material may become solid waste at such time, if any, as it is abandoned or disposed of as other solid waste, rather than recycled, whereupon it will be solid waste with respect only to the party actually abandoning or disposing of the material. Special waste means solid waste or a combination of wastes that, because of its quantity, concentration, physical or chemical characteristics or biological properties, requires special handling and disposal to protect the human health or the environment. If improperly handled, transported, stored, processed or disposed of or otherwise managed, it may pose a present or potential danger to human health or the environment. Special waste includes, but is not limited to: N (1) hazardous waste from conditionally exempt small - quantity generators that may be exempt from full controls under 30 Tex. Admin. Code §§ 335.401 -- 335.419, as amended, relating to household materials which could be classified as hazardous waste; (2) class I industrial nonhazardous waste not routinely collected with municipal solid waste; (3) special waste from health- care - related facilities (refers to certain items of medical waste); (4) municipal wastewater treatment plant sludge's, other types of domestic sewage treatment plant sludge's, and water - supply treatment plant sludge's; (5) septic tank pumpings; (6) grease and grit trap wastes; (7) wastes from commercial or industrial wastewater treatment plants, air pollution control facilities, and tanks, drums, or containers used for shipping or storing any material that has been listed as a hazardous constituent in 40 C.F.R. Ch. 261, Appendix VIII, as amended, but has not been listed as a commercial chemical product in 40 C.F.R. § 261.33(e) or (f), as amended; (8) slaughterhouse wastes; (9) dead animals; (10) drugs, contaminated foods, or contaminated beverages, other than those contained in normal household waste; (11) pesticide (insecticide, herbicide, fungicide, or rodenticide) containers; (12) discarded materials containing asbestos; (13) incinerator ash; (14) soil contaminated by petroleum products, crude oils, or chemicals; (15) used oil; (16) light ballasts and /or small capacitors containing polychlorinated biphenyl (PCB) compounds; 7 (17) waste from oil, gas, and geothermal activities subject to regulation by the state railroad commission when those wastes are to be processed, treated, or disposed of at a solid waste management facility permitted under this chapter; (18) waste generated outside the boundaries of the state that contains: a. any industrial waste; b. any waste associated with oil, gas and geothermal exploration, production or development activities; or C. any item listed as a special waste in this definition; (19) any waste stream other than household or commercial garbage, refuse or rubbish; (20) lead acid storage batteries; and (21) used -oil filters from internal combustion engines. Unusual accumulations means: (1) for residences, each regular collection that cannot fit into a residential garbage receptacle; (2) for commercial establishments, accumulations that would not occur in the ordinary course of business; (3) bulky waste; (4) materials judged by the Director of Public Works or his duly appointed representative to be hazardous, such as oil, acid or caustic materials; and (5) existing conditions favorable to the harboring and /or breeding of any agent, such as an insect, reptile, rodent or other agents capable of transferring a pathogen from one organism to another. Sec. 34 -51. Sanitation service deposits and fees. Deposits and fees as specified in Appendix A of the Code of Ordinances which may be amended from time to time shall be required of all customers requesting the collection and disposal of refuse by the City's designated contractor as specified in Section 34 -58. All utility customers shall receive solid waste and recyclable material collection service. The charges for collection service shall be included on the monthly utility bill of the customer. For partial months, such charges shall be prorated for each and every day of the month during which such service is available and provided to the residential customers. An increase in monthly fees may be made upon approval of the city council. A penalty for overdue payment of the monthly utility bill may be charged. Sec34 -52. Garbage, recyclable material, rubbish, brush and refuse nuisances. The storing or keeping of garbage, rubbish, brush, refuse and /or recyclable material that is unsightly or a health, fire or safety hazard or a harbor for reptiles, rodents, insects, or other animals is prohibited and shall constitute a public nuisance. Removal of all such materials is the owner's responsibility and shall be done at the owner's expense. Sec. 34-53. Dumping. Dumping of any garbage, solid waste, recyclable material, rubbish, brush and /or other refuse in any place and in any manner other than that designated in this chapter is prohibited. Sec. 34 -54. Collection containers and receptacles for garbage, trash, brush and recyclable material. (a) Every owner, tenant, occupant or lessee using or occupying any building, house, or structure within the corporate city limits of the City of Schertz for residential, church, school, commercial, business or other purpose shall use a collection container that is only in designated areas or receptacle authorized by this article provided by the city, its designated contractor as specified in Section 86 -32, or a hauler. All garbage and trash mixed with water or other liquids shall be drained before being placed in the collection container or receptacle. (b) Every owner, tenant, occupant or lessee using or occupying any building, house or structure within the corporate City limits of the City of Schertz for residential, church, school, commercial, business or other purpose shall notify the city of any loss, theft or damage to the collection container or receptacle and shall be responsible for replacement costs unless the damage is a result of collection by contractor. (c) It shall be the duty of every residential customer to keep the residential garbage and recycling receptacle in a clean and sanitary condition. 9 (d) Except when placed for collection, residential garbage and recycling receptacles shall be stored behind the front building line if collection occurs from a public street, or stored adjacent to the main structure if collection occurs from an alley. Commercial collection containers or receptacles shall be kept in a screened area, unless such requirement is waived by the Director of Public Works or his duly appointed representative. (e) Brush that cannot fit into the residential garbage receptacle shall be tied in bundles not to exceed four feet (4') in length with no limbs exceeding six inches in diameter. Bundles of brush shall be comparable in size and weight with bags of garbage, not to exceed fifty pounds (50 lbs.) each. (f) The City Manager or his designated representative shall cause regular inspections to be made to ensure compliance with the terms of this section, and if any unsanitary collection container or receptacle is found, a notice shall be placed upon such collection container or receptacle informing the owner to clean the same within five (5) days. Failure to comply with such notice shall constitute a violation of this section. Sec. 34 -55. Residential collection regulations. (a) There shall be collection twice weekly and once in designated areas for regular garbage, recyclable material, rubbish, and brush and landscape waste other than bulky waste. (b) It shall be the duty of the owner, occupant, tenant or lessee of a residence, commercial establishment or other building to place the garbage or recyclable material in proper receptacles at the curb line or at the alley most accessible to the collection crew vehicle as determined by the contractor and the Director of Public Works or his duly appointed representative. (c) Garbage and recyclable material shall not be placed at the point of collection before 6:00 p.m. prior to the designated day of collection and any garbage receptacles or recycling receptacles shall be removed within 24 hours from the point of collection and stored in accordance with section 86 -26, subsection (e). (d) Unusual accumulations, brush or bulky wastes shall not be placed for regular garbage pickup. Removal of unusual accumulations, brush or bulky wastes may be requested for a special collection, and there shall be an additional fee for such service as determined from time to time by City Council per pick -up truckload for more than twelve (12) pick ups per calendar year. The City shall be the authority to determine what constitutes unusual accumulations if there is a difference of opinion between a customer and the contractor. im (e) Materials intended for recycling shall not be placed for collection with waste materials. Recycling collection activities are to be separate from garbage collection activities. (f) It shall be the duty of the owner, occupant, tenant or lessee of any premises to report the failure to collect properly prepared property garbage and recyclable material for a consecutive period of two (2) weeks to the City where the holder of a franchise granted by the City is responsible for such collection; and if the owner, occupant, tenant or lessee elects to regularly remove garbage and recyclable material from his premises, it shall be unlawful for such owner, occupant, tenant or lessee to remove such accumulation less often than required under this section. (g) All putrescible waste must be placed in the residential garbage receptacles. (h) From the time of placement of solid waste and of recyclable material at the point of collection by the owner, occupant, tenant or lessee of a residence for collection in accordance herewith, such solid waste and recyclable material shall be delivered by the designated contractor, as specified in Section 34 -60, to the appropriate facility for disposition designated by the City pursuant to contract with the City. Sec. 34 -56. Residential collection fees. (a) For the collection and removal of solid waste and brush in a residential garbage receptacle and collection of recyclables in a residential recycling receptacle once a week or twice in designated areas, a monthly charge shall be as determined from time to time by the City Council. (b) For each additional residential garbage receptacle, or residential recycling receptacle, the monthly charge shall be as determined from time to time by the City Council. (c) For the collection of unusual accumulations, there shall be a fee as determined from time to time by the City Council. (d) For other solid waste collection or disposal services not listed, the City and contractor shall work together to determine a reasonable fee, pending Council approval of the fee within sixty (60) days. Sec. 34 -57. Commercial collection regulations. (a) Collection containers commonly used collectors, including residential garbage and use), shall be placed at a location on the customer, the city, its designated contracto 01 rby commercial garbage and recycling recycling receptacles (for commercial premises mutually agreeable to the as specified in Section 34 -60, and hauler, as applicable. The Director of Public Works or his duly appointed representative may authorize the use by a commercial customer of residential garbage or recycling receptacles on a case by case basis after the commercial customer makes request for use of such residential receptacles. The collection and removal of garbage, recyclable material, rubbish and brush from buildings and premises used for commercial and institutional purposes shall not be made less than one (1) time per week and as often as necessary in order to maintain such premises free of accumulations of garbage, trash and brush. Materials for recycling shall not be placed for collection with waste materials. Recycling collection activities shall be separate from garbage collection activities. A commercial business shall be responsible for the collection and lawful disposal of hazardous waste generated by that commercial business. (b) From the time of placement of solid waste and of recyclable material at the point of collection by the commercial business for collection in accordance herewith, such solid waste and recyclable material shall be delivered by the designated contractor, as specified in Section 86 -32, to the appropriate facility for disposition designated by the City pursuant to contract with the City. Sec. 34 -58. Commercial collection fees. The service charge for commercial collections shall be based on the frequency of collection necessary and the amount regularly collected. (1) Minimum service level. The minimum service level is one (1) 96 Gallon garbage collection container and one (1) recyclable material collection container picked up one (1) time a week for a fee as determined from time to time by the City Council unless area has been grandfathered for twice a week pickup. Additional collection containers can be requested for an additional fee as determined from time to time by the City Council. The property owner is responsible for replacement of the collection containers in the case of theft, loss, or damage. There shall be a fee as determined from time to time by the City Council charged for collections of unusual accumulations. (2) Other solid waste collection and disposal services. For other solid waste collection or disposal services not listed, the City and contractor shall work together to determine a reasonable fee, pending City Council approval of the fee within sixty (60) days. (3) Service charges for private haulers of recyclable materials shall be by customer agreement. Sec. 34 -59. Collection and disposal of commercial garbage and recyclable material in central business district. (a) The disposal of commercial garbage, recyclable material, rubbish and brush by placing the same in public trash receptacles located on public streets in the City is prohibited. The collection and removal of garbage, recyclable material, rubbish, and brush from buildings and premises used for commercial or institutional purposes shall be made not less than one (1) times per week and as often as necessary in order to maintain such premises free of accumulations of garbage, trash and brush. (b) Fee charges for private haulers of recyclable materials shall be by customer agreement. (c) No annual private haul vehicle will apply using the authorized solid waste & recycle franchise hauler. Sec. 34 -60. Collection contractor. (a) The City shall designate a contractor to regularly collect and remove all garbage, recyclable material, rubbish, brush and solid waste, excluding hazardous waste, from all premises within the corporate City limits. This agent shall operate by contract with the City. The City Manager shall take action to see that the terms of the contract are fulfilled. In the event of any conflict between the terms of the contract and the City's ordinances on the collection of solid waste, the ordinances shall control. The designated collection contractor shall not be responsible for the collection of hazardous waste except during special events. (b) In the event that the designated collection contractor lacks adequate and /or appropriate resources to collect and remove solid waste from public improvement projects, the Director of Public Works may authorize solid waste removal by another contractor. Sec. 34 -61. Disposal of solid waste. (a) Individual residents may remove garbage, recyclable material, rubbish, brush or unusual accumulations from their own residences, provided that the garbage, recyclable material, rubbish, brush or unusual accumulations are secured. (b) It shall be unlawful for any person to engage in the business of collecting solid waste within the City except as may be specifically authorized by contract with the City and the payment of a license fee to so operate. (c) It shall be unlawful for any person to engage in the business of collecting solid waste within the City except as may be specifically authorized in accordance with this article. Sec. 34 -62. Permit for private haulers of recyclable materials. 13 (a) Permit Required. It shall be unlawful for any person, company, or corporation to engage in the business of collection of commercial recyclable materials without obtaining a permit from the Director of Public Works or his duly appointed representative. A separate permit shall be required for each generator from which the hauler intends to collect recyclable materials. (b) Letter of certification. A hauler shall only receive a permit for recyclable material if the hauler includes a letter of certification with the permit application. The letter of certification shall be from the recyclable material generator and shall certify to the City the name and address of the generator, the name and address of the desired hauler, the constituents to be recycled, a brief contingency plan ensuring that waste materials will be separated from the recyclables prior to hauling, arrangements for solid waste management, and the final destination of the recyclable materials. This information shall be amended as necessary. (c) Application for commercial recycle compactor hauler Permit per haul vehicle. An applicant for a permit as a private hauler of recyclable materials must provide the following: (1) the business name; (2) the driver's name and driver's license numbers; (3) business address; (4) home address; (5) business phone number; (6) home phone number; (7) list of vehicles used for waste removal, including: a. make; b. model; and C. license number; (8) proof of current bond of ten thousand and no /100 dollars ($10,000.00) on a form provided or approved by the City; (9) the name of the final destination for recyclable materials and proof that such destination has demonstrated its ability to be an approved processor capable of diverting recyclable materials in accordance with all applicable laws and regulations; M (10) proof of liability insurance; and (11) a permit fee and a fee for each additional permit requested as specified in Appendix A of the Code of Ordinances, which may be amended from time to time. This fee shall not be prorated for a partial year. All information required in this subsection (c) shall be amended and updated, within thirty (30) days of a change or when any of the current information in the possession of the City becomes outdated. (d) Renewal of Permit. ($2500.00 Annually) Each permit shall be renewed annually and the information listed in subsection (c) of this section shall again be provided, along with a copy of the bond renewal, liability insurance, name of recyclable materials processor and a renewal fee as specified in Appendix A of the Code of Ordinances, which may be amended from time to time. (e) Term of Permit. The term of the permit shall be from January 1 to December 31 of each year. An expired permit is not valid for continued operation under this chapter. (f) Vehicle Permit Required. Any vehicle used by a hauler for the purpose of removing and transporting recyclable materials must have, prominently displayed, a permit supplied by the City. (g) Collection and Diversion of Recyclable Materials. Haulers shall only divert recyclable materials in accordance with the requirements of this article and State law. Haulers shall submit evidence of such compliance with this article for each month demonstrating, at a minimum: (1) the amount of recyclable materials collected; (2) dates of collection; and (3) receipts for disposal. The City has the right to inspect and audit the records of any hauler in order to ensure compliance with this section. Diversion of construction and demolition debris as recyclable material shall only be accomplished after separation of recyclable material from solid waste at the construction or project site. Commingling construction and demolition solid waste with construction and demolition recyclable material is prohibited. The failure of a hauler to separate at the source any recyclable material from solid waste, which results in the hauler transporting solid waste as an unauthorized solid waste contractor, may result in the revocation of the hauler's permit. (h) Revocation of Permit. The permit of a hauler may be revoked by the Director of Public Works for the following reasons: (1) failing to keep a current bond filed in the Public Works Department; 15 (2) being observed by the Director of Public Works or his duly appointed representative placing recyclable materials or any other solid waste in any location other than as authorized by State law; (3) being observed by the Director of Public Works or his duly appointed representative improperly securing a load while in transit to or from any location that requires transport on City streets; (4) failure to display a permit on any truck used for recyclable materials; (5) being observed by the Director of Public Works or his duly appointed representative commingling solid waste with recyclable material and thereby transporting solid waste as an unauthorized solid waste contractor; or (6) when a recyclable material generator terminates the letter of certification referenced in section 34- 62(b). If the Director of Public Works revokes the permit of a hauler, the hauler must surrender all permits that have been issued to him by the Public Works Division. Operating under a revoked or expired permit is a violation of this section. (i) Restoration of Revoked Permit. A hauler may appeal the revocation of his permit to the City Manager or his duly appointed representative in writing within five (5) days of the date of revocation; the City Manager or his duly appointed representative shall have the authority to reverse or uphold the revocation or establish terms by which the permit may be restored. The decision of the City Manager or his duly appointed representative shall be final. If a permit has been revoked due to illegal dumping by a hauler, the permit may only be restored with the payment of a restoration fee. If a permit revocation is upheld by the City Manager or his duly appointed representative, the private hauler of recyclable materials may only obtain a new permit, as follows: (1) after the first revocation: the applicant for a permit must make payment of a restoration fee as determined from time -to -time by the city council; and (2) after the second or subsequent upheld revocation, a hauler may not obtain a new permit under this article for twelve (12) calendar months from the date of revocation. 0) Transferability. The permit is not transferable. A permit shall be required for each hauler desiring to provide service on a case -by -case basis. Sec. 34 -63. Transport of refuse. im (a) Refuse collected by persons other than the agent designated by the City shall be transported in vehicles which are covered by a metal top, screening or canvas or in such other manner so as to prevent the escape of any particle of refuse. Refuse escaping from such a truck shall be deemed as litter, and the driver shall be responsible for littering. (b) Haulers from any locale other than the City using the streets of the City shall be required to use similarly suitable vehicles and to be responsible for the containment of the contents, as provided in subsection (a), above. Sec. 34 -64. Prohibited acts. (a) Pilfering, scattering contents or meddling with garbage, recyclables, rubbish, brush or collection containers or receptacles by any person other than the owner, occupant or authorized agent is prohibited. (b) It shall be unlawful for any person to deposit any burning match, charcoal, ember or other burning material in any collection container or receptacle used for the disposal of garbage, recyclable material, rubbish, or brush. (c) It shall be unlawful for any person to deposit any materials not included in the definitions of garbage, recyclable material, rubbish and brush in any collection container or receptacle used for the disposal of garbage, recyclable material, rubbish or brush. (d) It shall be unlawful for any unauthorized person, other than the commercial customer or its employees or agents, to deposit any materials in a commercial collection container or receptacle. (e) It shall be unlawful to deposit solid waste generated from within the corporate City limits in any place other than a landfill designated in this chapter unless authorized by the executive Director of Public Works or his duly appointed representative. (f) It shall be unlawful to store or place in a screening enclosure that is provided for garbage and /or recycling containers and /or receptacles any debris, solid waste or any other item for storage that is not a solid waste and /or a recycling container and /or receptacle. (g) It shall be unlawful to bring in waste for disposal from outside of City of Schertz City limits. Sec. 34 -65. Diversion of recyclable materials. 17 (a) Individual residents may remove recyclable material from their own residences; provided that the recyclable materials are secured as provided in section 34- 63(a). (b) It shall be unlawful for any person, including, without limitation, a resident or commercial business customer, to cause a diversion of recyclable materials at any location in violation of State law. (c) No person, including, without limitation, a resident or commercial business customer, may contract for the diversion of recyclable materials with a person who is not a permitted hauler in compliance with section 34 -60. Sec. 34 -66. Wastes from tree - trimming operations. It shall be the duty of any person employing a contractor, tree - trimmer, or other person to trim or prune trees or shrubs to have said trimmings removed from the premises at his own expense. Sec. 34 -67. Applicability of state law. The provisions of this article are adopted under V.T.C.A., Health and Safety Code ch. 361. (a) The regulations promulgated in this article cover all aspects of municipal solid waste management under the authority of the State and are based primarily on the stated purpose of Vernon Texas Statue and Codes, Health and Safety Code ch. 361, as amended, hereafter referred to as the Texas Solid Waste Disposal Act. The owner or operator of a municipal solid waste landfill (MSWLF) facility shall comply with any other applicable federal rules, laws, regulations or other requirements. (b) All permits, including any special provisions therein, issued by the applicable State Department shall remain in force after the effective date of the ordinance from which this article is derived. To the extent that a standard has been changed by this article, the permittee may continue to operate under standards contained in previously issued permits, except for those requirements mandated by EPA 40 C.F.R. §§ 257 and 258, as amended, which implement certain requirements of subtitle D of the Resource Conservation and Recovery Act (RCRA). For those Federally mandated requirements, the permittee is under an obligation to apply for a change to his permit in accordance with Federal and State law, as applicable, to incorporate the required standard. Timely submission of a request for a permit change qualifies the owners or operators of existing MSWLF units for interim status. MSWLF facility owners or operators with interim status are treated as having been issued a permit modification or amendment until the im Executive Director makes a final determination on the permit modification request or the commission makes a final determination on the permit amendment request. Facility owners or operators with interim status must comply with the requirements of this article upon the effective date of this article. (c) A permit or license shall be required for each municipal solid waste (MSW) unit, as required by applicable law, and the City Manager, at his discretion, may include one or more different types of units in a single permit if the units are located at the same facility. (d) The following are some of the rules with which the City's Public Works Director should have a working knowledge: (1) 30 Tex. Admin. Code ch. 281. This chapter describes how a permit application, amendment or modification is processed and approved; (2) 30 Tex. Admin. Code ch. 305. The chapter details the preparation and form of permits, applications, amendments and modifications; (3) 30 Tex. Admin. Code ch. 330. This chapter outlines municipal solid waste management rules. This is the principle rule municipal solid waste managers utilize; and (4) 30 Tex. Admin. Code ch. 335. This chapter outlines rules covering management of hazardous waste, both industrial and municipal. It also outlines how industrial solid waste is handled and when it can be deposited in municipal solid waste landfills. (e) Regional and local plans. Every region in the State is completing a regional plan. The regions are defined by the existing regional Councils of Government established by the State Legislature. These regional plans outline important data in analyzing the solid waste needs or to help with problem solving. The regional or local plan should be consulted for guidance or consistency in solving a problem or deciding on a course of action. In either case, the solid waste manager should be consistent with the plan, or seek amendment to the plan, before proceeding to implement a solution. Sec. 34-68. Enforcement. The provisions of this article shall be enforced by the Director of Public Works or his duly appointed representative, and it shall be unlawful for any person to interfere with or hinder the Director of Public Works or his duly appointed representative in the exercise of his duties under this article. Notwithstanding any provisions contained herein to the contrary, the Director of Public Works or his duly appointed representative are hereby granted the authority to issue immediate citations to persons violating any provision of this article. im Sec. 34 -69. Offense. (a) Any person violating or failing to comply with any provision or requirement of this article, who continues to violate or fails to comply with same, shall also be deemed guilty of a misdemeanor and, upon conviction thereof, shall be fined in an amount not to exceed $2,000.00, such offenses listed herein being violations of the health and safety ordinance of the City. A separate offense shall be deemed committed upon each day during or on which a violation or failure to comply occurs or continues to occur. This section shall be in addition to and cumulative of the provisions for abatement by the City of any nuisance created by the violation of this ordinance and the charging of the cost of abatement of said nuisance against the owner of the property. (b) Notwithstanding the foregoing, any violation of any provision of this article which constitutes an immediate danger or threat to the health, safety and welfare of the public may be enjoined in a suit brought by the City for such purpose. (c) In addition to any other remedies or penalties contained herein, the City may enforce the provisions of this article pursuant to the applicable provisions of Vernon Texas Statues and Codes, Local Government Code Ch.54, which chapter provides for the enforcement of municipal ordinances. (d) Allegation and evidence of a culpable mental state is not required for the proof of an offense defined by this article." Section 3. The Code of Ordinances of the City of Schertz, Article I I I Solid Waste, Appendix A, Schedule of Fees, is hereby amended and shall read as follows: ARTICLE III - SOLID WASTE. Sec. 34 -70. Sanitation service deposits and fees. Sec. 34 -71. Residential collection regulations. Fee based on type of dwelling, type of container, and number of scheduled pick -ups. Please reference the City of Schertz current fee schedule. NN Section 4. All ordinances, orders or resolutions heretofore passed and adopted by the City Council of the City of Schertz, Texas, are hereby repealed to the extent that said ordinances, orders or resolutions, or parts thereof, are in conflict herewith. Section 5. If any section, subsection, clause, phrase or provision of this Ordinance, or the application thereof to any person or circumstance, shall to any extent be held by a court of competent jurisdiction to be invalid, void or unconstitutional, the remaining sections, subsections, clauses, phrases and provisions of this Ordinance, or the application thereof to any person or circumstance, shall remain in full force and effect and shall in no way be affected, impaired or invalidated. Section 6. This Ordinance shall become effective immediately upon its passage and publication as provided by law, and it is accordingly so ordained. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT THIS ORDINANCE WAS PASSED and APPROVED on first reading this the 25th day of August 2020. PASSED, APPROVED and ADOPTED on second reading this the 1St day of September 2020. r_110 9:601 City Secretary, Brenda Dennis m Mayor Ralph Gutierrez ei Olum City Council September 1, 2020 Meeting: Department: Parks, Recreation & Community Servic Agenda No. 4. Subject: Resolution No. 20 -R -92 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing expenditures in excess of $50,000 with T.F. Harper & Associates, a BuyBoard Purchasing Cooperative vendor, and authorizing a purchase totaling $62,737.07 for improvements to the Johnie McDow Sports Complex. (B. James, L. Shrum) In 2013 the voters passed a $6 million dollar bond for improvements to the existing Schertz Ballpark and Maske Road Soccer Complex (now known as the Johnie McDow Sports Complex and the Schertz Soccer Complex.) For reference that bond language was as follows: "Proposition No. 2 — The issuance of $6,000,000 of the City of Schertz, Texas General Obligation bonds for designing, constructing, and equipping new athletic and recreational sports fields and related parking and restroom and concession facilities at the existing Schertz Ballpark and Maske Road Soccer Complex." As those two projects were developed in tandem but with slightly separate time lines, the project management team was conservative in managing the budget. After close -out on both projects was complete, it was determined there was $193,494.64 left in bond funds. Staff worked to create a plan to utilize the remaining funding to complete projects that were value - engineered out of the project in the earlier stages. Staff had hoped to partner with SYSA in particular to jointly fund lighting of fields at the soccer complex. In light of the impact of the pandemic that does not seem likely. As such, staff is proposing to make a number of long discussed improvements at the baseball complex. One of those needs is shade structures over the bleachers at the Johnie McDow Sports Complex. In the period since the initial ballpark expansion, BVYA was able to secure grant funding for the initial 12 shade structures surrounding Fields 1 -4 but was unable to construct shade structures surrounding Fields 5 -7. Staff worked with T.F. Harper & Associates, a BuyBoard vendor, to develop a plan for the remaining (9) shade structures needed. Using a BuyBoard vendor allows staff to not formally bid a project, however staff did research costs with other firms to ensure the price for equipment from T.F. Harper & Associates was not significantly higher than other firms. Additional needs at the Johnie McDow Sports Complex include a small playscape unit (equivalent to what is installed at the Schertz Soccer Complex), a picnic pavilion, and additional parking in the rear of the facility. Additional needs at the Schertz Soccer Complex include additional field lighting (currently only 2 out of the 12 fields are lighted), concession kitchen equipment, and picnic tables. Staff is working on identifying the remaining projects that can be funded with the remaining bond funds to get those allocated quickly. This project was quoted by TF Harper based on the terms and conditions set forth in BuyBoard Contract 581 -19. The City is authorized to proceed with a single quote via the Buyboard contract as per the Texas Local Government Code Section 2155.004 and the City's Purchasing Policy. GOAL The goal is to utilize remaining bond money to add needed features to the city's athletic and recreational sports fields. COMMUNITY BENEFIT The project will enhance the safety, aesthetics, and functionality of the athletic complexes and provide our residents with quality public recreation spaces. SUMMARY OF RECOMMENDED ACTION Approval of Resolution 20 -R -92 FISCAL IMPACT The cost for 9 shade structures and all installation is $62,737.07 and will be paid for out of the $193,494.64 in remaining general obligation bond funds. After quotes for lighting are received, staff will come back with contracts to expend the rest of the bond funds. 1 / Approval of Resolution 20 -R -92 Attachments Resolution 20 -R -92 T.F. Harper Shade Structures Quote RESOLUTION NO. 20 -R -92 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES IN EXCESS OF $50,000 WITH T.F. HARPER & ASSOCIATES A BUYBOARD PURCHASING COOPERATIVE VENDOR, AND AUTHORIZING A PURCHASE TOTALING $62,737.07 FOR IMPROVEMENTS TO THE JOHNIE MCDOW SPORTS COMPLEX. WHEREAS, Schertz Parks and Recreation identified remaining bond funds from the Schertz Ballpark and Maske Road Soccer Complex expansion projects (now known as the Johnie McDow Sports Complex and the Schertz Soccer Complex); and WHEREAS, Schertz Parks and Recreation identified several remaining needs at the complexes that were initially value - engineered out of the projects such as additional shade structures; and WHEREAS, Schertz Parks and Recreation worked with T.F. Harper & Associates, a BuyBoard vendor to provide cost estimates and a formal quote for the shade structures and installation costs; and WHEREAS, the city has a policy to seek authorization for purchases in excess of $50,000 with a single vendor and the BuyBoard quote totals $62,737.07; and WHEREAS, the BuyBoard National Purchasing Cooperative is a national online purchasing cooperative formed between the National School Boards Association and several state school boards associations, developed to comply with state laws which require government entities to make purchases through a competitive procurement process; and WHEREAS, BuyBoard gives public entities the advantage of leveraging the cooperative's ability to obtain bulk discounts, combined with the ease of online, web -based shopping and ordering; and WHEREAS, purchases under the cooperative programs meet the requirements under the Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City of Schertz Resolution 1.1 -R -41 on August 30, 2011 amending the City's purchasing policy; and WHEREAS, the proposed shade structures will be funded out of the remaining general obligation bond funds. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS !_ Section 1. The City Council hereby authorizes the expenditures in excess of $50,000 with T.F. Harper & Associates and authorizes the purchase of $62,737.07 for improvements to the Johnie McDow Sports Complex (in attached Exhibit A.) Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 1st day of September, 2020. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A 50234811.1 A -1 QUOTE f , Red Wrd Lare x z Ire Ti . ass r t,4 3,�22 TO: City of Schertz Attn: Lauren Shrum Address: 10 Commercial Place, Schertz, TX 78154 Install Site: 955 Community Circle drive Phone: 210 -619 -1853 Email: IShrum eSchel"JZ.com BUYBOARD CONTRACT #581 -19 johnie McDow Sports QUOTE #: 07202020-11 0-tfh DATE: July 20, 2020 QTY DESCRIPTION OF EQUIPMENT UNIT COST TOTAL COST Modern Shade 9 Four Post Hip I S' x 30'x 12' Eave $ 5,447.25 $ 49,025.25 1 Freight $ 475.00 1 Installation $ 18,629.60 Discount $ (5,392.78) Engineerng Cost $ 950.00 Sales Tax Exempt TOTAL I $ 62,737.07 QUOTE IS VALID FOR 45 DAYS FROM DATE OF QUOTE OR FROM DATE OF REVISION PRICING IS BASED ON FULL ACCESS TO INSTALL AREA BY TRUCK / BOBCAT. * SALES TAX EXEMPTION CERTIFICATE MUST BE RECEIVED TO AVOID SALES TAX CHARGES AT FINAL INVOICE NOT INCLUDED: Permits, Bonds /Fees (if required), Site Work in Excess of Normal Installation (example: site prep - excavation/in£Il, concrete slab, french drains, excess rock removal, landscaping). Any installation charges quoted are based upon a soil work site (not rocky) that is freely accessible by truck, no fencing, tree /landscaping or utility obstacles, etc.), and level ( +/- 1 -2% max slope). Any site work not expressly described is excluded. All underground utilities must be located and clearly marked before any work can begin. Installation of all products (equipment, borders, ground cover, amenities) are as quoted and approved by acceptance of quote /drawings. The installer is not responsible for any damages or re -work resulting from after -hours events or activities during the work in progress period. The customer is responsible for maintaining the integrity of completed installation work until components have seated and /or cured (concrete footings, etc.). Payment Terms: Balance due upon receipt of product with progress payments acceptable. Estimated Delivery & Installation: 12 -14 weeks after receipt of signed quote and color selections. Accepted by: Date: P.O. # (if applicable): Thank you for giving us the opportunity to quote this equipment. Shawn Cooper CANOPY . ,L ". „ �St.. �, .... f , ,. , U 7 - - ilov:: 12 I �I shade LLr ei Olum City Council September 1, 2020 Meeting: Department: City Secretary Agenda No. 5. Subject: Boards, Commissions and Committee Member Resignations /Appointments - Consideration and /or action accepting Mr. John Bierschwale's resignation from the Tax Increment Reinvestment Zone Board, City of Schertz, Texas (TIRZ) Board. Recommend accepting Mr. John Bierschwale's resignation and advertise for the open position. Agenda No. 6. ei Olum City Council September 1, 2020 Meeting: Department: Executive Team Subject: Texas Municipal League Intergovernmental Risk Pool Board of Trustees Nominations - Consideration and /or action nominating Board of Trustees candidates for places 1 through 4. (Mayor /Council) The officials listed on the attached ballot have been nominated to serve a six -year term on the TML Intergovernmental Risk Pool (Workers' Compensation, Property and Liability) Board of Trustees. Each member city is entitled to vote for only one Board of Trustee Member Candidate for Places 1 through 4. Staff reached out to surrounding cities inquiring who they would be nominating, and they provided the following information: City of Universal City Place 1 — Robert T. Herrera (Incumbent), City Manager, City of Cibolo Place 2 — John W. (Buzz) Fullen (Incumbent), Mayor, City of Henderson Place 3 — Jeffrey Snyder (Incumbent), City Manager, City of Plainview Place 4 — Kimberly Meismer, Executive Director of General Operations, City of Kerrville City of Selma Place 1 — Robert T. Herrera (Incumbent), City Manager, City of Cibolo Place 2 — John W. (Buzz) Fullen (Incumbent), Mayor, City of Henderson Place 3 — Jeffrey Snyder (Incumbent), City Manager, City of Plainview Place 4 — Robert S. Hauck (Incumbent), City Manager, City of Tomball GOAL To nominate candidates in places 1 through 4 for the TML Intergovernmental Risk Pool Board of Trustees. COMMUNITY BENEFIT The creation of the TML Risk Pool allows cities to join forces by pooling funds together and managing the risks of worker's compensation as a unified team. The members (cities) of the TML Risk Pool appoint their own Board of Trustees. SUMMARY OF RECOMMENDED ACTION To nominate candidates to fill places 1 -4 on the TML Intergovernmental Risk Pool Board of Trustees. FISCAL IMPACT None. I -1 00305 i►I1140411XV4I DWI Staff makes the following recommendations for Board of Trustee Member Candidate for Place 1 through 4: Place 1 — Robert T. Herrera (Incumbent), City Manager, City of Cibolo Place 2 — John W. (Buzz) Fullen (Incumbent), Mayor, City of Henderson Place 3 — Jeffrey Snyder (Incumbent), City Manager, City of Plainview Place 4 — Robert S. Hauck (Incumbent), City Manager, City of Tomball In the motion, the Councilmember will need to state the place and name of the candidate and authorize Mayor Gutierrez to cast the ballot on behalf of Schertz. Attachments TML Risk Pool Ballot In accordance with applicable statutes and the City Charter, the City Manager submitted a budget proposal to the City Council for consideration on August 7, 2020. The City Council held public hearings for the Proposed Budget on August 25, 2020 and, tonight, September 1, 2020. In the General Fund, Staff has proposed adding up to 4 new positions based on the results of the staffing study and to act on the recommendations from the classification and compensation study including an adjustment based on the Employment Cost Index. Each of the studies were performed by an independent firm. Also proposed in the budget is an update to the Comprehensive Land Use Plan and Unified Development Code. The plans help the City continue to grow in the right way using the most recent information available for the plans. Facilities Maintenance is proposed to increase their annual maintenance budget by $55 thousand to continue regular maintenance and upkeep on City facilities and buildings. The General Fund will also allocate $200 thousand from its excess reserves to fund additional streets, sidewalks, parks and drainage projects. The Water & Sewer Fund will add mainline detection devices to assist in finding large leaks in the system. This should increase the overall efficiency of the water system by reducing water loss. The Emergency Medical Services (EMS) Fund will add 4 new positions: a Full Time Instructor for EMT and other classes and 3 Paramedics. These positions should pay for themselves through reduced contract labor costs and overtime reduction as well as additional revenue generation. The Drainage Fund will allocate funds to begin the Amazon Channel improvements estimated to cost $300 thousand. The Schertz Economic Development Corporation is scheduled to payout an estimated $3.1 million in incentive payments and contribute $4 million to make improvements to Tri County Road. A copy of the proposed budget is available for view on the City's webpage www.schertz.com. Also included on the same page of the website are copies of the PowerPoint presentation to City Council, and the property tax notice required by the state statutes. GOAL Per state statues and the City Charter, the city must adopt a budget prior to the beginning of the fiscal year beginning on October 1 st. COMMUNITY BENEFIT This budget will provide for additional resources to areas identify by citizens, city council, staff, and an independent firm for strategic staffing levels. It will also provide for additional capital improvements for streets, sidewalks, drainage, parks, water utilities, and sewer utilities. SUMMARY OF RECOMMENDED ACTION Staff recommends that the City Council approve the first reading of Ordinance No. 20 -T -31, adopting the budget for the fiscal year beginning October 1, 2020, and ending September 30, 2021. FISCAL IMPACT General Fund $37,214,5$1 Tax I &S Fund 7,094,861 Water & Sewer Fund 24,729,835 Capital Recovery - Water 206,000' Capital Recovery -Sewer 208,000 Drainage Fund 1,443,563 EMS Fund 9,703,111 SEDC - --- -- -- -mm --- -- -- -mm -- -- -- -- ------ - -- --- � 87144,799 Special Events Fund 32,100 PEG Fund 185,500 Hotel Occupancy Fund F . 253,930 Park Fund m .m..m. ..m.. 125,000' [Tree Mitigation 70,000 LibraryFund .�,mm�mm�mm�mm� mm�mm�mm�mm�mm mm�mm�mm�mm�mm �mm�mm�mm�mm� mm�mm�mm�mm�mm�mm�z. 21,200 Historical Committee 11,750 Total: $89,444,230 1 1 Staff recommends that the City Council approve the first reading of Ordinance No. 20 -T -31, adopting the budget for the fiscal year beginning October 1, 2020 and ending September 30, 2021. Attachments Ordinance 20 -T -31. Proposed Budget FY 2020 -21 W a 11 101r.1104 NOUSIMx1p all AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2020, AND ENDING SEPTEMBER 30, 2021, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Schertz is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Manager of the City of Schertz submitted a budget proposal to the City Council prior to the beginning of the fiscal year, and in said budget proposal set forth the estimated revenues and expenditures and made the detailed classification as required by the City Charter of the City of Schertz, Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget contained in the City Charter have been in all things complied with; and WHEREAS, a Public Hearing was held by the City Council of the City of Schertz, Texas on the 25th day of August 2020, and the 1st day of September 2020; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the budget should be approved and adopted; THEREFORE, ORDAINED / C OF SCHERTZ, TEXAS, THAT: SECTION 1. The budget of the expenditures of the City of Schertz for the ensuing fiscal year beginning October 1, 2020, and ending September 30, 2021, be, and the same is, in all things, adopted and approved as the said City of Schertz budget for the Fiscal Year beginning the first day of October 2020, and ending the thirtieth day of September 2021. SECTION 2. The sums below are hereby appropriated from the respective funds for the payment of expenditures on behalf of the City government as established in the approved budget document: 2020 -2021 Budget General Fund $37,214,581 Tax I &S Fund 7,094,861 Water & Sewer Fund 24,729,835 Capital Recovery - Water 206,000 Capital Recovery - Sewer 208,000 Drainage Fund 1,443,563 EMS Fund 9,703,111 SEDC 8,144,799 Special Events Fund 32,100 PEG Fund 185,500 Hotel Occupancy Fund 253,930 Park Fund 125,000 Tree Mitigation 70,000 Library Fund 21,200 Historical Committee 11,750 Total: $89,444,230 SECTION 3. A true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, shall be filed with the City Secretary. In addition, the City Manager is hereby directed to file or cause to be filed a true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, in the office of the County Clerk of Guadalupe, Comal, and Bexar Counties, Texas, as required by law. SECTION 4. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Schertz, Texas (2006), as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 5. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 6. This ordinance shall be in full force and effect from and after its final passage, and it is so ordained. PASSED AND APPROVED ON FIRST READING THIS Ist DAY OF SEPTEMBER 2020. PASSED AND APPROVED ON SECOND READING THIS 8th DAY OF SEPTEMBER 2020. Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary City of Fiscal Year 2020-21 Budget Cover , • This budget will raise more total property taxes than last year's budget by $914,787 or 5% increase, and of that amount, $621,251 is tax revenue to be raised from new property added to (the tax roll this year. The members of the governing body voted on the proposal to consider the budget as follows: FOR: N/A AGAINST: N/A PRESENT and not voting: N/A ABSENT: N/A Property Tax Rate Comparison 2019 -20 2019 -20 Property Tax Rate: $0.5146/100 $0.5146/100 No- new - revenue /Effective Rate: $0.5079/100 $0.5057/100 No- new - revenue /Effective Maintenance & Operations Tax $0.3475/100 $0.3437/100 Rate: Voter - approval Rate: $0.5247/$100 N/A Rollback Tax Rate: N/A $0.5362/100 Debt Rate: $0.1650/100 $0.1650/100 Total debt obligation for the City of Schertz secured by property taxes: $ 75,077,338 CITY OF SCHERTZ, TEXAS :- CITY COUNCIL RALPH GUTIERREZ Mayor MARK DAVIS Council Member, Place 1 ROSEMARY SCOTT Council Member, Place 2 SCOTT LARSON Council Member, Place 3 MICHAEL DAHLE Council Member, Place 4 DAVID SCAGLIOLA Council Member, Place 5 ALLISON HEYWARD Council Member, Place 6 TIM BROWN Council Member, Place 7 • - a a . MARK BROWNE, CITY MANAGER BRIAN C. JAMES, ASSISTANT CITY MANAGER CHARLSE KELM, ASSISTANT CITY MANAGER SARAH GONZALEZ, ASSISTANT TO THE CITY MANAGER JAMES P. WALTERS, FINANCE DIRECTOR BABETT MARTIN, ASSISTANT FINANCE DIRECTOR MAYA LEDOLIX, FINANCIAL ANALYST City of Schertz Our Vision Community. Service. Opportunity. Our Mission Leading, improving, and serving a livable, sustainable and financially sound community City Policy Values 1. Safe Community 2. Essential Services 3. High Quality of Life 4. Attractive Community 5. Economic Prosperity 6. Fiscally Sustainable City Operational Values 1. Systems Management 2. Engaged Workforce 3. Innovative 4. Proactive 5. Service Oriented City Core Value 1. Do the right thing 2. Do the best you can 3. Treat others the way you want to be treated 4. Work cooperatively as a tea CITY OF SCHERTZ 2020 -21 BUDGET Table of Contents Executive Summary General Fund Summary 8 Revenues 10 City Council 15 City Manager 19 Municipal Court 23 311 /Customer Relations 28 Planning & Zoning 31 Legal Services 38 City Secretary 41 Non - Departmental 46 Public Affairs 49 Engineering 56 Geographic Information Systems 62 Police 66 Fire Rescue 79 Inspections 85 Streets 91 Parks, Recreation, & Community Services 96 Pools 102 Event Facilities 106 Library 111 Animal Services 115 Information Technology 119 Human Resources 124 Finance 129 Purchasing & Asset Management 134 Fleet Services 139 Facility Services 145 Projects 151 City Assistance 152 Court Restricted Funds 154 Interest & Sinking Fund 157 Water & Sewer Summary 162 Business Office 166 Water & Sewer Administration 171 Capital Recovery - Water 181 Capital Recovery — Sewer 186 Drainage Summary 191 Revenues 195 Expenditures 196 Emergency Medical Services (EMS) Summary 200 Revenues 205 Expenditures 206 Schertz Economic Development Corporation Summary 209 Revenues 213 Expenditures 214 Special Revenue Funds Special Events 217 Public, Educational, and Government (PEG) Access Fund 220 Hotel /Motel Tax 224 Park Fund 228 Tree Mitigation 232 Library Fund 236 Historical Committee 240 Glossary 244 XXXXX Executive Summary General Fund Revenue: General Fund revenue will increase 5.7% over FY 2019 -20 year end estimates not including the transfer in from reserves. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2019 -20 are estimated to increase 4.3% and sales taxes are estimated to increase 5 %. The sales tax growth trend follows the area development growth and the potential for new businesses. Miscellaneous Income is expected to decrease 10.1% in FY 2020 -21 from the year end estimates due to an anticipated lower yield on investments. The investment income closely follows the Federal Funds Rate which is near zero which will decrease the investment income in the proposed budget year. Expenses: The overall FY 2020 -21 General Fund Operating Budget increased 5.7% from FY 2019 -20 year end estimates. This increase includes $386,000 for new positions and personnel programs for Police, Fire, and Planning & Zoning. The new personnel assignments will be based review of the practices and service levels of the City. Another notable item for the FY 2019 -20 Budget is the implementation of the Classification & Compensation Study s first year recommendation. This study by a 31 party reviews market wages and makes recommendations for compensation adjustments for City staff. The first year recommended adjustment was effective on July 4t", 2020. The study also recommended annual Employment Cost Index (ECI) adjustments. The budget includes $211,000 for a 1% ECI for all employees effective October 1St This budget also proposes $400,000 for a Comprehensive Land Use Plan and Unified Development Code update. These documents help the City plan for its continued growth. The Facilities Maintenance Budget will also increase by $55,000 for annual maintenance to help address the regular building maintenance required for the City facilities. The City will also pull $500,000 from its fund balance for additional capital projects. $200,000 for streets, $150,000 for parks and trails, $100,000 for drainage, and $50,000 for sidewalk improvements. City Council The Proposed FY 2019 -20 Budget increases 7.8% from the FY 2018 -19 year end estimates. The costs of the November 2020 election have been received from the counties and show an increase in cost under City Support Services. New tablets, phones, and monitors will be purchased in FY 2019 -20 for councilmembers. 1 of 249 XXXXX EXECUTIVE SUMMARY City Manager The FY 2020 -21 Budget increases 8.3% from the year end estimates due to a higher salary for the Economic Development Director, which is offset by the contract with the Economic Development Corporation. Municipal Court The FY 2020 -21 Budget increased 10.9% from year end estimates due to personnel increases based on the classification and compensation study results. Judge and Prosecutor services also contribute to the increase with the expectation the court will be fully operational after COVID -19 in FY 2020 -21. 311 Customer Service The FY 2020 -21 Budget increases 5.1% from the year end estimates due to personnel increases with the classification and compensation study recommendation. Planning & Zoning The FY 2020- the addition of a Comprehensive Land Use Plan, Parks Master Plan, and Unified Development Code update for $400,000. To manage the long term planning for the City, an additional Senior Planner is to be hired. Legal Services The FY 2020 -21 Budget increases 3.4% from the FY 2019 -20 year end estimate with the anticipated billable hours for legal services in FY 2020 -21. City Secretary The FY 2020 -21 Budget increases1.0% from the FY 2019 -20 year end estimate for furniture purchases. Non - Departmental The FY 2020 -21 Budget decreases 15.1 % from the FY 2019 -20 year end estimate with the expiration of the Amazon.com and Capital Group tax abatements. Public Affairs The FY 2020 -21 Budget increases 7.2% from the FY 2019 -20 year end estimate due to a citizen satisfaction survey that is done every other year. Personnel also increases with the classification and compensation study recommendation. Engineering The FY 2020 -21 Budget increases 28.7% from the year end estimate due to personnel changes. FY 2020 -21 will have a full year funding of the new engineer position approved in FY 2019 -20, funding of the promotion of the Project Manager to an Engineer, and include pay adjustments from the classification and compensation study recommendation. GIS The FY 2020 -21 Budget increases 2.8% from the FY 2019 -20 year end estimate for unused training expenses, compensation adjustments and increased equipment leasing costs. 2 of 249 XXXXX EXECUTIVE SUMMARY Police The FY 2020 -21 Budget increases 8.0% from the FY 2019 -20 year end estimate for additional personnel expenditures. These personnel increases include a new Student Resource Officer and a new Captain position for the Police Department. Other personnel increases include a pay increase as recommended by the classification and compensation study. The FY 2020 -21 Budget will also include additional vehicle fuel and training in anticipation of more officer positions being filled. Fire Rescue The FY 2020 -21 Budget will increase 6.4% from the FY 2019 -20 year end estimate from higher personnel costs to hire a new Emergency Management Coordinator to oversee the Emergency Operations Center during events, coordinate the update of emergency plans, and apply for applicable grants. Capital Outlay will increase to begin replacing handheld radios over 3 years. Inspections The FY 2020- - implementation of the classification and compensation recommendation. Streets The FY 2020 -21 Budget will decrease 11.9% from the FY 2019 -20 year end estimate. Increases in personnel expenditures related to the classification and compensation study implementation is offset with fewer capital purchases planned in FY 2020 -21. Parks The FY 2020 -21 Budget will increase 1.9% from the FY 2019 -20 year end estimate with the classification and compensation study recommendation which is partially offset with less maintenance with the completion of the Senior Center Parking lot renovation. Pools The FY 2020 -21 Budget will decrease 0.3% from the FY 2019 -20 year end estimate. Event Facilities The FY 2020 -21 Budget will increase 10.5% from the FY 2019 -20 year end estimate due to full staffing and the purchase of replacement equipment. Library The FY 2020 -21 Budget increases 1.1 % from the FY 2019 -20 year end estimate with no changes in operations. Animal Services This budget was combined into the Police Department Budget. Information Technology The Information Technology FY 2020 -21 Budget increases 14.4% from the FY 2019 -20 year end estimates. Primary costs changes include increases in annual software support costs, plus the addition of annual costs for new services such as ADP, the new text archiving service, services added to allow work - from -home options for staff, etc. Due to COVID -19, equipment purchases and regular desktop replacements in Operating Equipment did not happen and will be increased in FY 2020 -21. In addition, all cell phone expenses are now consolidated into the IT budget and removed from various 3 of 249 XXXXX EXECUTIVE SUMMARY departments except for charges related to enterprise funds in order to improve transparency. Cost reductions implemented for FY 2020 -21 include decreases in training, hardware purchases, consulting and maintenance expenses. Human Resources The FY 2020 -21 Budget will increase 13.6% from the FY 2019 -20 year end estimate. FY 2019 -20 had additional savings related to COVID -19 as training and staff events did not happen. The increase represents returning to normal operations. Finance The FY 2020 -21 Budget will increase 5.0% from the FY 2019 -20 year end estimate due to additional compensation awarded from the classification and compensation study. Purchasing & Asset Management The FY 2020 -21 Budget will increase 5.0% from the FY 2019 -20 year end estimate due to personnel increase related to the classification and compensation study recommendation. Fleet Services The FY 2020 -21 Budget will increase 8.0% from the FY 2019 -20 year end estimate due to personnel expenditures. The increase comes from the anticipation of being fully staffed including hiring of an Assistant Public Works Director and from increases related to the classification and compensation study recommendation. Facility Services The FY 2020 -21 Budget increases 2.6% from the FY 2019 -20 year end estimates due personnel expenditures related to the classification and compensation study recommendation. City Assistance The FY 2020 -21 Budget will decrease 0.8% from the FY 2019 -20 year end estimate with no change in operations. Court Restricted Funds The FY 2020 -21 Budget will increase $3,227 from the FY 2019 -20 to match the increase in court technology fee projections. Interest & Sinking Fund Revenues: Revenues for FY 2020 -21 increase 3.4% from the FY 2019 -20 estimate with higher property values. Expenses: The FY 2020 -21 Budget will increase 1.0% from the FY 2019 -20 year end estimate following the debt service schedule. Water & Sewer Fund Revenue: Revenues for FY 2020 -21 are expected to decrease 6.1 % from the FY 2019- 20 year end estimate with lower water and sewer fees after COVID-19. Expenses: The FY 2020 -21 Budget decreases 15.0% from the FY 2019 -20 year end estimates due to fewer projects being funded which offset increases in the W &S 4 of 249 XXXXX EXECUTIVE SUMMARY Administration. Utility Billing The FY 2020 -21 Budget decreases 9.6% from the FY 2019 -20 year end estimate. Personnel increases from the classification and compensation study recommendation are offset by no capital outlay purchases and no software upgrades for FY 2020 -21. Administration The FY 2020 -21 Budget will increase 2.6% from the FY 2019 -20 year end estimate for increased sewer treatment costs from the new winter average. Additional increases include personnel expenditures related to being fully staffed and for the classification and compensation study recommendation. Capital Recovery Fund Water Projects for FY 2020 -21 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett which was funded in FY 2018 -19 Capital Recovery Fund - Sewer Projects for FY 2020 -21 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. Drainage Fund Revenue: The FY 2020 -21 revenue from drainage fees is expected to increase 17.4% with a transfer from reserves to purchase replacement capital equipment. Expenses: The FY 2020 -21 Budget will increase 16.3% from the FY 2019 -20 year end estimate to purchase additional capital equipment and provide additional mowing that will no longer be covered by the state. EMS Fund Revenue: Revenues for FY 2020 -21 are expected to increase4.7% from FY 2019 -20 year end estimates for additional transports and an increase on the inter - jurisdictional contracts. Expenses: The FY 2020 -21 Budget will increase 3.8% from the FY 2019 -20 year end estimate. Additional personnel expenditures for new staff are offset by additional revenue brought in by the calls those staff will be on. Schertz Economic Development Corporation (SEDC) Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2020 -21 is projected to increase by 0.3% from the FY 2019 -20 year -end estimate. The increase reflects a 5% increase in sales tax revenue which is offset by lower investment returns. The SEDC will also transfer $3,496,428 from its reserves for performance agreement payments expected in FY 2020 -21. 5 of 249 EXECUTIVE SUMMARY XXXXX Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2020 -21 are projected to increase by 19% for additional personnel costs, grant awards and software purchases. Special Events Fund Revenue: The revenue for FY 2020 -21 is expected to decrease 6.0% from FY 2019- 20 year end estimates in anticipation of a lower turnout at events. Expenses: The Special Events Fund FY 2020 -21 Budget decrease 0.2% from the FY 2019 -20 year end estimates with no change in operations. Public, Educational, and Governmental Access (PEG) Fund Revenue: Revenues for FY 2020 -21 are expected to increase from $86,168 to $185,500 from the FY 2019 -20 year end estimates with a transfer from reserves to fund the master communication plan. Expenses: The PEG Fund FY 2020 -21 Budget increased from $3,259 to $185,500 from the FY 2019 -20 year end estimates with the continued implementation of the communication master plan. Hotel Motel Tax Fund Revenue: Revenue for FY 2020 -21 is expected to decrease 1.8% from the FY 2019- 20 year end estimates due to lower investment returns. Expenses: The Hotel Motel Tax Fund FY 2020 -21 Budget decrease 38.2% from FY 2019 -20 year end estimates due to no planned improvements to the Civic Center. Park Fund Revenue: The revenue for FY 2020 -21 is expected to decrease 12.1 % from the FY 2019 -20 year end estimates from new development. Expenses: The FY 2020 -21 Budget decrease 29.4% from the FY 2019 -20 year end estimate with fewer planned parks improvements. Tree Mitigation Revenue: The revenue for FY 2020 -21 is expected to increase by 4.8% from 2019- 20 year end estimate with fewer additional new development projects. Expenses: The FY 2020 -21 Budget will increase by 16.7% from the FY 2019 -20 year end estimate for additional tree trimming and planting shade trees throughout the city. 6 of 249 XXXXX EXECUTIVE SUMMARY Library Fund Revenues: Revenue for FY 2020-21 is expected to decrease 6.0% from the FY 2019- 20 year end estimate with less book sales. Expenses: 020-21 Budget increase 0.2% from the FY 2019- 20 year end estimates with no expected changes in operations. Historical Committee Revenues: Revenue for FY 2020-21 is expected to decrease 6.0% from the FY 2019- 20 year end estimate with less book sales. Expenses: 020-21 Budget increase 0.2% from the FY 2019- 20 year end estimates with no expected changes in operations. 7 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX FINANCIAL SUMMARY 2017 -2018 ACTUAL (-------- 2018 -2019 ACTUAL - - - - -- CURRENT BUDGET 2019 -2020 --------------- Y -T -D ACTUAL PROJECTED YEAR END -------- 2020 -2021 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET REVENUE SUMMARY 79,763 92,341 129,542 93,339 124,704 134,389 Taxes 20,507,460 22,193,926 23,448,050 21,204,142 23,629,050 25,198,550 Franchises 2,308,335 2,270,107 2,184,000 1,655,565 2,305,000 2,334,000 Permits 2,244,153 1,539,511 1,742,250 1,326,245 1,760,643 1,767,250 Licenses 73,381 65,787 56,860 39,487 58,160 56,860 Fees 2,587,847 2,459,972 2,390,134 1,581,076 2,140,231 2,390,534 Fines & Forfeitures 20,902 14,583 12,000 5,964 10,000 11,000 Inter- Jurisdictional 887,256 926,570 977,436 609,116 975,643 1,066,925 Fund Transfers 2,989,901 2,697,683 8,124,257 2,143,366 2,878,317 3,667,362 Miscellaneous 918,108 1,252,501 907,250 809,367 803,241 722,100 TOTAL REVENUES 32,537,343 33,420,639 39,842,237 29,374,328 34,560,285 37,214,581 EXPENDITURE SUMMARY NON PROGRAM GENERAL GOVERNMENT CITY COUNCIL 79,763 92,341 129,542 93,339 124,704 134,389 CITY MANAGER 1,256,251 1,086,888 1,194,870 871,799 1,176,639 1,273,718 MUNICIPAL COURT 368,540 347,078 340,383 244,862 330,477 366,556 CUSTOMER RELATIONS -311 121,141 117,254 107,747 82,648 108,135 113,604 PLANNING & ZONING 220,761 227,535 253,322 131,736 220,674 695,183 LEGAL SERVICES 129,958 135,598 150,000 50,765 145,000 150,000 CITY SECRETARY 200,851 207,930 201,461 155,137 206,142 208,258 NONDEPARTMENTAL 2,424,967 2,171,669 3,092,480 1,869,087 2,974,298 2,526,233 PUBLIC AFFAIRS 301,935 609,184 596,624 418,677 585,245 627,572 RECORDS MANAGEMENT 62,624 0 0 0 0 0 SCHERTZ TALES MAGAZINE 370,241 ( 350) 0 0 0 0 ENGINEERING 639,481 703,456 767,011 488,535 680,121 875,454 CIS 172.851 177,700 182,674 142,609 185,375 190,585 TOTAL GENERAL GOVERNMENT 6,349,363 5,876,284 7,016,114 4,549,194 6,736,810 7,161,552 PUBLIC SAFETY POLICE 7,238,194 8,077,388 9,079,000 6,290,212 8,683,474 10,130,278 FIRE RESCUE 4,806,193 5,287,798 5,529,519 4,156,594 5,766,664 6,136,787 INSPECTIONS 923,193 962,856 999,402 649,652 971,323 1,020,616 MARSHAL'S OFFICE 372,049 0 0 0 0 0 TOTAL PUBLIC SAFETY 13,339,628 14,328,041 15,607,921 11,096,458 15,421,461 17,287,681 8 of 249 8 -06 -2020 03:47 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 101- GENERAL FUND AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY PUBLIC ENVIRONMENT STREETS TOTAL PUBLIC ENVIRONMENT PARKS & RECREATION PARKS SWIM POOL EVENT FACILITIES TOTAL PARKS & RECREATION CULTURAL LIBRARY TOTAL CULTURAL HEALTH ANIMAL SERVICES ENVIRONMENTAL HEALTH TOTAL HEALTH INTERNAL SERVICE INFORMATION TECHNOLOGY HUMAN RESOURCES FINANCE PURCHASING & ASSET MGT FLEET SERVICE BUILDING MAINTENANCE TOTAL INTERNAL SERVICE MISC & PROJECTS PROJECTS CITY'S ASSISTANCE COURT- RESTRICTED FUNDS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,230,206 1 301 880 1,883,260 868,686, 1,775,180, 1 563 977 1,230,206 1,301,880 1,883,260 868,686 1,775,180 1,563,977 1,059,505 1,483,637 1,620,028 843,869 1,555,275 1,584,079 578,573 567,606 569,878 267,830 571,412 569,878 125,438 323,241 395,017 233,087 354,813 392,192 1,763,517 2,374,484 2,584,923 1,344,786 2,481,500 2,546,149 945,948 999,857 1,025,736 753,789 1,047,808 1,059,697 945,948 999,857 1,025,736 753,789 1,047,808 1,059,697 529,980 499,493 699,825 509,853 693,970 0 199 779 0 0 0 0 0 729,759 499,493 699,825 509,853 693,970 0 1,838,909 2,218,800 2,470,537 1,283,673 2,136,705 2,444,657 506,860 658,495 704,174 483,124 650,535 716,135 565,676 595,797 608,893 475,350 618,929 649,851 230,539 227,974 233,183 173,831 235,872 242,951 750,015 801,809 1,046,481 686,848 981,284 1,060,214 1,442,251 1,491,452 1,608,197 1,044,800 1,586,738 1,628,725 5,334,250 5,994,326 6,671,465 4,147,625 6,210,063 6,742,533 0 0 4,000,000 0 0 500,000 312,091 303,127 330,000 226,089 332,666 330,000 6,500 2,607 22,992 0 19,765 22.992 318,591 305,733 4,352,992 226,089 352.431 852,992 30,011,261 31,680,098 39,842,237 23,496,480 34,719,223 37,214,581 2,526,081 1,740,541 0 5,877,848 ( 158,938) 0 9 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX REVENUES (-------- - - - - -- 2019 -2020 --------------- -------- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411100 Advalorem Tax - Current 11,849,652 13,471,714 14,060,000 13,956,866 13,960,000 14,554,500 000 - 411110 Disable Veterans Assist Pymnt 0 201,117 300,000 0 0 500,000 000- 411200 Advalorem Tax - Delinquent 73,378 55,579 50,000 34,363 50,000 50,000 000 - 411300 Advalorem Tax -P &I 85,694 70,356 50,000 56,839 50,000 50,000 000- 411500 Sales Tax Revenue -Gen Fund 8,455,341 8,334,642 8,944,000 7,093,626 9,489,000 9,964,000 000 - 411600 Bingo Tax 11 24 50 28 50 50 000 - 411700 Mixed Beverage Tax 43.384 60,494 44,000 62,419 80,000 80,000 TOTAL Taxes 20,507,460 22,193,926 23,448,050 21,204,142 23,629,050 25,198,550 Franchises 000 - 421200 Center Point /Entex Energy 80,245 92,448 90,000 77,463 90,000 95,000 000- 421220 City Public Service 975,967 943,529 1,020,000 681,843 1,020,000 1,020,000 000 - 421240 Guadalupe Valley Elec Co -op 454,085 445,505 455,000 298,300 445,000 455,000 000 - 421250 New Braunfels Utilities 71,119 66,591 78,000 47,912 78,000 78,000 000 - 421300 Time Warner -State Franchise 305,571 310,384 180,000 206,152 320,000 250,000 000 - 421460 AT &T Franchise Fee 137,206 129,614 75,000 128,347 66,000 150,000 000 - 421480 Other Telecom Franchise - ROW 129,917 125,415 130,000 95,339 130,000 130,000 000 - 421500 Solid Waste Franchise Fee 154,225 156,621 156,000 120,208 156,000 156,000 TOTAL Franchises 2,308,335 2,270,107 2,184,000 1,655,565 2,305,000 2,334,000 Permits 000- 431100 Home Occupation Permit 490 525 500 525 500 500 000 - 431205 Bldg Permit- Residential 688,249 528,025 550,000 462,543 550,000 550,000 000 - 431210 Bldg Permit - Commercial 687,368 154,369 350,000 164,318 300,000 350,000 000 - 431215 Bldg Permit - General 329,072 362,898 350,000 255,825 350,000 350,000 000 - 431300 Mobile Home Permit 350 750 400 300 750 400 000 - 431400 Signs Permit 5,458 9,231 5,600 3,647 5,550 5,600 000 - 431500 Food Establishmnt Permit 60,950 62,460 63,000 63,270 66,000 63,000 000 - 431600 Garage Sale Permit 2,135 0 0 0 0 0 000 - 431700 Plumbing Permit 161,472 125,205 138,950 97,919 138,500 138,950 000 - 431750 Electrical Permit 82,140 70,860 70,900 48,100 66,000 70,900 000 - 431800 Mechanical Permit 76,940 65,740 68,300 51,640 69,500 68,300 000 - 431900 Solicitor /Peddler Permit 2,620 6,500 2,300 866 6,500 2,300 000 - 431950 Animal /Pet Permit 90 15 500 15 50 500 000- 432000 Cert of Occupancy Prmt 6,450 9,250 6,300 6,100 9,000 6,300 000 - 432100 Security Alarm Permit 51,697 48,506 43,000 29,906 39,293 43,000 000 - 432300 Grading /Clearing Permit 14,646 15,118 12,500 6,914 9,000 12,500 000 - 432400 Development Permit 39,252 52,297 50,000 105,469 115,000 75,000 000 - 435000 Fire Permit 33,025 27,763 30,000 28,890 35,000 30,000 000 - 436010 Network Nodes 1,750 0 0 0 0 0 TOTAL Permits 2,244,153 1,539,511 1,742,250 1,326,245 1,760,643 1,767,250 Licenses 000 - 441000 Alcohol Beverage License 7,085 7,543 8,100 5,470 8,000 8,100 000 - 441300 Mobile Home License 80 80 160 120 160 160 000 - 442000 Contractors License 63,660 55,600 45,600 32,940 48,000 45,600 000 - 444000 Pet License 2,556 2.564 3,000 957 2.000 3.000 TOTAL Licenses 73,381 65,787 56,860 39,487 58,160 56,860 10 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX 11 of 249 (-------- - - - - -- 2019 -2020 --------------- -------- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 451000 Municipal Court Fines 642,041 689,543 664,160 467,039 629,238 664,160 000 - 451100 Arrest Fee 24,743 26,448 25,680 15,848 21,518 25,680 000 - 451110 Expunction Fee 0 30 160 100 200 160 000- 451200 Warrant Fees 75,203 72,813 73,560 52,318 70,469 73,560 000 - 451210 Court - Claims & Judgements 0 ( 215) 0 0 0 0 000- 451220 Officer Jury Fee 0 0 0 91 200 400 000 - 451310 Restitution Fee -Local 0 0 0 126 0 0 000 - 451320 Civil Justice Fee -Court 0 0 0 0 250 500 000 - 451340 Judicial Fee -City 3,315 3,516 3,432 1,379 2,151 3,432 000 - 451400 Traffic Fine Costs TTL 11,712 12,521 12,168 7,242 9,699 12,168 000 - 451510 Juvenile Case Mgmt Fee 27,696 29,338 28,668 11,494 17,930 28,668 000 - 451520 Truancy Fees 4,889 5,448 5,352 8,571 9,805 5,352 000- 451530 Local Municipal Jury Fund 0 0 0 130 200 400 000 - 451600 Technology Fund Fee 22,098 23,423 22,992 14,526 19,765 22,992 000 - 451700 Security Fee 16,678 17,567 17,244 13,365 17,321 17,244 000 - 451800 Time Payment Fee -City 4,986 4,968 4,968 3,195 4,514 4,968 000 - 451850 State Fines 10o Service Fee 29,598 35,756 38,752 25,866 37,000 38,752 000 - 451900 PIS Payment -Local 5,916 5,501 5,592 3,863 5,296 5,592 000 - 452000 Child Safety Fee 6,798 9,743 10,356 5,235 8,505 10,356 000- 452100 Platting Fees 53,000 52,500 59,000 22,250 40,250 59,000 000 - 452200 Site Plan Fee 36,000 31,500 36,000 6,000 20,000 36,000 000- 452300 Plan Check Fee 817,115 527,531 625,000 418,742 560,000 625,000 000 - 452320 Tree Mitigation Admin Fee 17,369 5,280 15,000 10,707 15,000 15,000 000 - 452400 BOA /Variance Fees 5,778 3,250 5,000 1,000 1,500 5,000 000 - 452600 Specific Use /Zone Chng Fee 23,938 18,800 18,000 21,090 23,000 18,000 000 - 452710 Zoning Ltr & Dev Rights 1,950 4,500 1,950 2,400 5,400 1,950 000 - 453100 Reinspection Fees 169,225 226,667 170,000 149,276 198,000 170,000 000 - 453110 Swim Pool Inspection Fee 2,620 1,430 2,500 2,090 2,900 2,500 000 - 453200 Lot Abatement 1,615 2,508 5,000 6,029 10,000 5,000 000 - 453211 Admin Fee - Inspections 24,600 11,100 18,600 9,200 12,000 18,600 000 - 453310 Miss Inspection Fees 3,613 400 0 300 500 0 000 - 453710 Foster Care 1,100 403 500 350 500 500 000 - 454200 Pool Gate Admission Fee 23,053 24,312 24,000 4,735 12,000 24,000 000 - 454300 Seasonal Pool Pass Fee 4,410 4,234 5,000 1,290 1,400 5,000 000 - 456120 Senior Center Meal Fee 802 401 0 11,127 20,000 20,000 000- 456500 HAS MAT Fees 0 1,041 5,000 0 5,000 5,000 000 - 456600 Fire Re- inspection Fee 1,145 493 1,000 400 750 1,000 000- 458000 Sale of General Fixed Assets 19,252 0 20,000 0 0 20,000 000 - 458100 Sale of Merchandise 0 2,111 0 360 3,000 0 000 - 458110 Sale of Mdse - GovDeals 86,052 113,073 80,000 26,366 50,000 80,000 000 - 458400 Civic Center Rental Fees 210,428 211,568 200,000 6,125 150,000 187,000 000 - 458401 Capital Recovery Fee -Civic C 8,220 17,940 7,500 11,700 15,000 0 000 - 458402 Civic Center Ancillary Fees 0 0 0 200 0 0 000 - 458450 North Center Rental Fees 26,582 27,797 23,000 11,625 15,000 20,000 000- 458460 Senior Center Rental 4,600 8,101 7,000 3,500 7,000 7,000 000 - 458500 Community Center Rental Fees 40,651 45,211 35,000 15,088 20,000 34,000 000 - 458501 Community Center Service Fees 0 250 0 500 0 0 000 - 458510 Grand Ballroom Rental Fees 0 27,219 0 90,911 0 0 11 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXX9(X (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 458520 Cut -Off Hall Rental Fees 0 5,644 0 12,161 0 0 000 - 458530 Conference Hall Rental Fees 0 269 0 1,788 0 0 000 - 458540 Bluebonnet Hall Rental Fees 0 20,250 0 23,611 0 0 000 - 458550 Pavilion Rental Fees 20,380 20,672 20,000 4,300 15,000 20,000 000 - 458560 Chamber of Comm Rent 7,800 7,800 7,500 5,850 7,800 7,500 000- 458570 Non - Resident SYSA League 13,080 19,170 10,000 8,590 10,000 10,000 000 - 458580 HOA Meeting Rental Fees 0 450 0 1,050 1,200 0 000 - 458581 Funeral Reception Rental Fees 0 225 0 600 0 0 000 - 458582 Quality of Life Rental Fees 0 1,860 0 4,380 0 0 000 - 458590 Cancellation Fees -Event Recta 0 250 0 5,795 0 0 000 - 458650 NonResident User Fee -BVYA 9,670 10,710 10,000 6 5,000 10,000 000 - 458660 BVYA Utility Reimbursement 21,919 13,490 15,000 0 0 15,000 000 - 458670 SYSA Utility Reimbursement 5,465 4,883 7,500 4,494 0 7,500 000 - 458675 Lions Futbol Utility Reimbrsm 8,860 17,064 10,000 12,582 15,000 10,000 000- 458685 Recreation Programs 0 0 0 0 1,000 1,000 000- 458685.Rec Prgrm- Kickball Leagues 0 0 0 744 2,600 2,600 000 - 458700 Vehicle Impoundment 10,920 7,820 10,000 8,520 10,000 10,000 000 - 459200 NSF Check Fee 25 100 100 125 200 100 000 - 459300 Notary Fee 96 42 100 30 125 100 000 - 459400 Maps,Copies,UDC & Mice Fees 35 30 0 5 45 0 000 - 459600 Animal Adoption Fee 18,827 12,423 12,000 10,570 15,000 12,000 000- 459700 Pet Impoundment Fee 6,257 6,099 5,000 8,276 10,000 5,000 000 - 459800 Police Reports Fee 5,723 4.702 5,800 3.850 5.000 5.800 TOTAL Fees 2,587,847 2,459,972 2,390,134 1,581,076 2,140,231 2,390,534 Fines & Forfeitures 000 - 463000 Library Fines 20,902 14.583 12,000 5,964 10.000 11.000 TOTAL Fines & Forfeitures 20,902 14,583 12,000 5,964 10,000 11,000 Inter - Jurisdictional 000 - 473100 Bexar Cc - Fire 36,886 5,269 21,077 21,078 21,077 21,077 000 - 473200 City of Seguin -Fire Contract 30,108 30,108 30,107 22,581 30,108 30,107 000 - 473300 Guadalupe Co- Library 217,152 217,152 217,152 180,960 217,152 203,191 000 - 473400 Randolph AFB - Animal Control 200 0 500 0 200 500 000 - 474200 Library Services - Cibolo 35,002 35,000 40,000 40,030 40,000 40,000 000 - 474210 Library Services -Selma 21,750 23,475 24,000 26,505 26,506 26,000 000 - 474400 Dispatch Service - Cibolo 160,000 160,000 166,000 120,000 160,000 166,000 000- 474600 School Crossing Guard -Bexar C 43,763 41,418 36,000 28,550 36,000 36,000 000 - 474610 School Cross Guard - Guadalupe 43,636 39,748 39,000 31,013 41,000 41,000 000- 474700 School Officer Funding 255,000 349,400 353,600 88,400 353,600 453,050 000 - 474750 Crime Victim Liaison Agreemen 43,760 25.000 50,000 50.000 50.000 50.000 TOTAL Inter - Jurisdictional 887,256 926,570 977,436 609,116 975,643 1,066,925 Fund Transfers 000 - 480000 Indirect Costs -EMS 170,087 141,587 179,100 134,325 179,100 182,600 000 - 480100 Indirect Costs - Hotel /Motel 67,605 67,582 74,428 55,821 74,428 72,464 000- 481000 Transfer In - Reserves 0 0 4,995,915 0 0 678,630 000 - 482200 Transfer In- Vehicle Replace 0 0 250,025 0 0 0 000 - 482300 Transfer In -Resry Child Safet 0 0 60,000 0 60,000 0 000 - 485000 Interfund Charges- Drainage -5% 271,430 295,157 243,114 182,334 243,114 285,506 12 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXO(X (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 486000 Interfund Chrges -Admin W &S 1,344,140 1,365,998 1,404,372 1,038,750 1,404,372 1,450,827 000 - 486202 Transfer In- Water &Sewer Fund 0 0 4,000 0 4,000 4,000 000 - 486203 Transfer In -EMS 0 0 4,000 0 4,000 4,000 000 - 486204 Transfer In- Drainage 0 0 1,000 0 1,000 1,000 000 - 487000 Interfund Charges -Fleet 344,026 370,729 361,258 270,500 361,258 398,618 000- 488000 Interfund Charges -4B 441,395 456,630 461,045 461,636 461,045 503,717 000 - 489000 Transfer In 86,219 0 86,000 0 86,000 86,000 000- 489620 Contribution -SEDC 265,000 0 0 0 0 0 TOTAL Fund Transfers 2,989,901 2,697,683 8,124,257 2,143,366 2,878,317 3,667,362 Miscellaneous 000 - 491000 Interest Earned 26,901 68,504 80,000 24,580 25,000 25,000 000 - 491200 Investment Income 242,255 407,593 400,000 228,709 256,000 200,000 000 - 491800 Gain /Loss ( 16,292) ( 9,867) 0 0 0 0 000- 491900 Unrealized Gain /Loss - Capone ( 777) 22,386 0 29,570 0 0 000 - 492500 Proceeds from Capital Lease 42,829 0 0 0 0 0 000 - 493000 Donations - Others 20 50 0 100 0 0 000 - 493120 Donations - Public Library 6,854 9,692 10,000 2,163 10,000 10,000 000 - 493400 Donations- Animal Control 12,979 4,769 5,000 3,778 5,000 5,000 000 - 493401 Donations -A /C Microchip 675 382 0 915 0 0 000 - 493402 Donations- Spay &Neuter 87 0 0 0 0 0 000- 493460 Donations- Parks 11,356 11,718 10,000 500 10,000 10,000 000 - 493465 Donations - Senior Center 11,472 11,494 10,000 5,908 10,000 10,000 000- 493502 Donations -PD 27,000 930 0 200 500 0 000 - 493503 Donation -Fire Rescue 15,350 1,740 0 2,150 3,000 0 000 - 493505 Donations - Police Events 0 0 3,000 0 0 0 000 - 493618 Donation - Veteran's Memorial 0 390 0 375 250 0 000 - 493700 July 4th Activities 0 0 26,000 235 26,000 26,000 000 - 493701 Proceeds - Holidazzle 0 0 1,500 12,320 12,320 12,500 000 - 493704 Moving on Main 0 0 3,000 100 0 4,000 000 - 494481 LawEnforcemtOfficersStnd &Educ 3,823 4,341 0 5,082 5,500 5,000 000 - 494482 Grants - Police, Fire, Gen Fund 1,474 8,000 2,500 0 2,100 2,500 000 - 495100 Mobile Stage Rental Fees 3,650 2,050 2,100 1,550 2,050 2,100 000 - 497000 Misc Income -Gen Fund 27,727 93,439 25,000 210,743 50,000 40,000 000 - 497005 Schertz Magazine Advertising 147,755 143,420 140,000 98,925 120,000 120,000 000 - 497100 Misc Income - Police 11,240 14,743 9,000 7,188 12,712 9,000 000 - 497106 Misc Income - Special Events 0 0 14,150 0 0 0 000 - 497150 Misc Income -Fire Department 970 0 0 0 0 0 000 - 497200 Misc Income - Library 5,331 4,930 4,500 2,233 4,300 4,500 000- 497210 Misc Income - Library Copier 19,558 21,843 18,000 9,474 17,000 18,000 000 - 497300 Misc Income - Animal Control 299 325 0 0 0 0 000 - 497400 Misc Income - Streets Dept 28,275 35,980 30,000 13,768 30,000 30,000 000 - 497460 Misc Income -Parks 0 140 0 84 0 0 000 - 497500 Misc Income -TML Ins. Claims 36,098 19,623 20,000 22,008 30,000 25,000 000 - 497550 Misc Income -TML WC Reimbursmn 2,074 3,407 10,000 4,887 8,000 10,000 000 - 497600 Misc Income - Vending Mach 2,365 2,824 2,500 1,003 2,500 2,500 000- 497610 Misc Income -Muni Court 2,036 154 0 0 0 0 000 - 498000 Reimbursmnt -Gen Fund 8,355 0 20,000 15,443 25,000 20,000 000 - 498105 Reimbursmt Police OT -DEA 17,213 17,830 18,000 19,334 22,500 18,000 000 - 498110 Reimburmnt Fire -Emg Acti -OT 212,799 336,655 30,000 72,533 100,000 100,000 13 of 249 8 -06 -2020 03:47 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 101- GENERAL FUND AS OF: JUNE 30TH, 2020 REVENUES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 498150 Reimbursement - Library 6,355 13.018 13,000 13,509 13,509 13,000 TOTAL Miscellaneous 918.108 1,252.501 907,250 809,367 803.241 722.100 TOTAL REVENUES 32,537,343 33,420,639 39,842,237 29,374,328 34,560,285 37,214,581 14 of 249 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz City Council is made up of eight elected officials. City residents currently elect a Mayor and seven Council members at- large. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART PERFORMANCE INDICATORS Number of ordinances passed Number of resolutions passed Requests for Information 15 of 249 48 2017 -18 2018 -19 2019 -20 Workload/Output Actual Estimate Budget Number of ordinances passed Number of resolutions passed Requests for Information 15 of 249 48 32 40 172 165 160 28 10 10 XXXXX CITY COUNCIL XXXXX Number of Council Meetings 47 36 40 Requests for Agenda Items 26 15 16 Council on the Go Meetings 3 3 *2 Council HOA Presidents Meeting 1 2 *0 Meeting Attendance rate 96 93 95 2017 -18 2018 -19 2019 -20 Efficient Actual Estimate Budget Meeting Attendance rate 96 93 95 Personnel 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel $36,426 $38,654 $37,534 Supplies 645 650 750 City Support Services 24,677 51,500 59,205 Operations Support 178 300 300 Staff Support 22,615 28,600 28,600 Professional Services 7,800 5,000 6,000 Operating Equipment 0 0 2,000 Total $92,341 $124,704 $134,389 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2019 -20 Budget increases 7.8% from the FY 2018 -19 year end estimates. The costs of the November 2020 election have been received from the counties and show an increase in cost under City Support Services. New tablets, phones, and monitors will be purchased in FY 2019 -20 for councilmembers. 16 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY COUNCIL Personnel Services 150 - 511110 Regular 150 - 511240 Allowances 150- 511310 FICA - Employer TOTAL Personnel Services Supplies 150 - 521000 Operating Supplies 150 - 521100 Office Supplies TOTAL Supplies City Support Services 150- 532350 Software Maintenance 150 - 532600 City Elections 150- 532800 Special Events TOTAL City Support Services Utility Services 150 - 533330 Telephone /Internet TOTAL Utility Services Operations Support 150 - 534200 Printing & Binding TOTAL Operations Support Staff Support 150- 535100 Uniforms 150 - 535200 Awards 150- 535300 Memberships 150 - 535400 Publications 150- 535500 Training /Travel TOTAL Staff Support Professional Services 150 - 541300 Other Consl /Prof Services TOTAL Professional Services Rental /Leasing C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 26,699 24,457 24,462 20,614 26,300 25,023 6,195 9,293 9,711 7,389 9,600 9,837 2,516 2,676 2,614 2.142 2,754 2,674 35,410 36,426 36,787 30,146 38,654 37,534 63 158 400 312 400 500 80 486 250 60 250 250 143 645 650 373 650 750 0 0 4,500 4,500 4,500 4,500 19,137 17,110 34,205 29,543 35,000 40,205 1,441 7,567 14,500 3,220 12,000 14,500 20,578 24,677 53,205 37,262 51,500 59,205 625 0 0 0 0 0 625 0 0 0 0 0 29 178 300 174 300 300 29 178 300 174 300 300 117 374 400 179 400 400 0 0 2,000 75 2,000 2,000 11,808 11,777 13,000 12,028 13,000 13,000 0 0 200 57 200 200 11,055 10,463 13,000 11,071 13,000 13,000 22,979 22,615 28,600 23,410 28,600 28,600 0 7,800 8,000 1,975 5,000 6,000 0 7,800 8,000 1,975 5,000 6,000 17 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operatina Equipment 150 - 571300 Computer & Periphe. < $5,000 0 0 2,000 0 0 2,000 TOTAL Operating Equipment 0 0 2,000 0 0 2,000 TOTAL CITY COUNCIL 79,763 92,341 129,542 93,339 124,704 134,389 18 of 249 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. This department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. The City Manager serves as a focal point for the management of City staff. GOALS AND OBJECTIVES Develop strategic plans and systems to meet the many diverse needs of the community. Respond effectively and timely to City Council requests. Develop effective programs to enhance business development and growth. Develop management systems for efficient and effective use of resources Recruit, retain and develop talented staff. Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. ORGANIZATIONAL CHART 19 of 249 XXXXX CITY MANAGER XXXXX CITY MANAGER 2018-19 2019-20 2020-21 City Manager 1 1 1 Assistant City Manager 2 2 2 Assistant to the City Manager 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 51 51 4 ECONOMIC DEVELOPMENT 2018-19 2019-20 2020-21 Executive Director 1 1 1 Business Retention Manager 1 1 1 Economic Development Analyst 1 1 1 1 Executive Assistant 1 1 1 1 1 TOTAL POSITIONS 41 41 4 Personnel Supplies City Support Services Utility Services Operations Support Staff Support Operating Equipment Total I U ztelej ZT-Al ji 011 R.] 112 WIN I Lei z F-Al z I 17_z_ $1,061,361 $1,147,401 $1,240,893 1,892 2,000 2,000 4,338 2018-19 2019-20 2020-21 Budget Actual � Estimate � Budget Personnel Supplies City Support Services Utility Services Operations Support Staff Support Operating Equipment Total I U ztelej ZT-Al ji 011 R.] 112 WIN I Lei z F-Al z I 17_z_ $1,061,361 $1,147,401 $1,240,893 1,892 2,000 2,000 4,338 6,000 6,000 414 0 0 0 50 50 17,512 21,188 24,775 1,370 0 0 $1,086,888 $1,176,639 $1,273,718 The FY 2020-21 Budget increases 8.3% from the year end estimates due to a higher salary for the Economic Development Director, which is offset by the contract with the Economic Development Corporation. 20 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY MANAGER Personnel Services 151- 511110 Regular 151- 511120 Overtime 151- 511180 LTD 151 - 511210 Longevity 151- 511220 Clothing Allowance 151 - 511230 Certification Allowance 151 - 511240 Allowances 151 - 511310 FICA - Employer 151- 511350 TMRS - Employer 151- 511355 ICMA Contributions - Employer 151- 511410 Health- Employer 151- 511500 Workers' Compensation TOTAL Personnel Services Supplies 151 - 521100 Office Supplies 151 - 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 151- 532800 Special Events TOTAL City Support Services Utility Services 151 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 151 - 534200 Printing & Binding TOTAL Operations Support Staff Support 151- 535100 Uniforms 151- 535200 Employee Recognition 151- 535300 Memberships 151 - 535400 Publications 151- 535500 Training /Travel 151 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 909,699 793,330 856,019 647,203 855,074 908,859 0 0 485 734 583 240 2,349 2,301 2,654 555 555 2,817 7,456 8,115 6,896 6,332 5,929 7,267 312 96 0 0 0 0 2,880 886 0 0 0 0 9,692 7,200 6,984 5,539 7,200 6,912 61,081 59,465 66,034 45,623 61,315 70,080 151,653 131,159 139,054 95,164 135,072 150,608 10,000 0 0 0 0 0 75,106 57,761 82,830 58,423 80,722 92,942 900 1,048 11089 951 951 11168 1,231,129 1,061,361 1,162,045 860,524 1,147,401 1,240,893 448 1,892 2,000 1,370 2,000 2,000 9 0 0 0 0 0 457 1,892 2,000 1,370 2,000 2,000 8,154 4,338 6,000 3,809 6,000 6,000 8,154 4,338 6,000 3,809 6,000 6,000 1,635 414 0 0 0 0 1,635 414 0 0 0 0 0 0 50 0 50 50 0 0 50 0 50 50 278 748 775 0 775 775 1,865 917 5,000 1,147 1,800 5,000 1,231 4,131 4,000 1,818 4,113 4,000 781 383 515 285 500 500 6,518 8,795 11,485 2,321 11,500 11,500 2,757 2,538 3,000 524 2,500 3,000 13,429 17,512 24,775 6,096 21,188 24,775 21 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services Rental /Leasing Qperatina Equipment 151- 571000 Furniture & Fixtures 1.447 1,370 0 0 0 0 TOTAL Operating Equipment 1,447 1,370 0 0 0 0 Capital Outlay TOTAL CITY MANAGER 1,256,251 1,086,888 1,194,870 871,799 1,176,639 1,273,718 22 of 249 XXXXX DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the Marshal municipal court trials, preparing and drafting complaints, arranging for the appropriate circumstances. GOALS AND OBJECTIVES Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. Implement the use of new technology and other innovative practices to maintain efficient and security. 23 of 249 MUNICIPAL COURT Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. Seek input from personnel to maintain a positive work environment. Renovate front counter to include and efficient work station for clerks and defendants. ORGANIZATIONAL CHART MUNICIPAL COURT 2018-19 2019-20 2020-21 Court Administrator 1 1 1 Senior Deputy Court Clerk 1 1 1 Deputy Court Clerk 2 2 2 TOTAL POSITIONS 4 r-4 41 *One unfunded 24 of 249 xxxxx MUNICIPAL COURT XXXXX Traffic Citations Filed 2018 -19 2019 -20 2020 -21 Workload/Output Actual Estimate Budget Traffic Citations Filed 5,855 3,588 1,321 State Law Citations Filed 1,504 1,225 946 Municipal Ordinances Filed 142 290 400 Cases Disposed Charges Processed per Clerk 7,285 5,300 2,767 2,428 1,766 922 2018 -19 2019 -20 2020 -21 Efficiency Actual I Estimate Budget Cases Disposed Charges Processed per Clerk 7,285 5,300 2,767 2,428 1,766 922 Cases Disposed per Clerk 33% 33% 33% 2018 -19 2019 -20 2020 -21 Effectiveness Actual Estimate Budget Cases Disposed per Clerk 33% 33% 33% Personnel Services 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Personnel Services $280,788 $265,387 $281,716 Supplies 1,987 1,190 1,500 City Support Services 326 750 500 Operations Support 1,967 1,500 2,000 Staff Support 6,988 4,900 6,910 Court Support 450 500 1,080 Professional Services 52,773 54,300 69,850 Maintenance Services 1,800 1,950 3,000 Total $347,078 $330,477 $366,556 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget increased 10.9% from year end estimates due to personnel increases based on the classification and compensation study results. Judge and Prosecutor services also contribute to the increase with the expectation the court will be fully operational after COVID -19 in FY 2020 -21. 25 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES MUNICIPAL COURT C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 170,114 152 - 511110 Regular 199,766 152 - 511120 Overtime 0 152- 511180 LTD 645 152 - 511210 Longevity 6,563 152- 511230 Certification Allowance 1,200 152 - 511310 FICA - Employer 15,281 152 - 511350 TMRS- Employer 33,488 152 - 511410 Health- Employer 39,660 152 - 511500 Workers' Compensation 228 TOTAL Personnel Services 296,831 Supplies 670 152 - 521100 Office Supplies 1,668 TOTAL Supplies 1,668 City Support Services 14,728 152 - 532800 Special Events 158 TOTAL City Support Services 158 Utilitv Services 32,584 Operations Support 170,114 152 - 534200 Printing & Binding 730 TOTAL Operations Support 730 Staff Support 150 152 - 535100 Uniforms 439 152- 535300 Memberships 520 152 - 535400 Publications 473 152- 535500 Training /Travel 1,935 152- 535500.Training /Travel - Juv Case Mg 770 152 - 535510 Meeting Expenses 1.329 TOTAL Staff Support 5,465 Court Support 670 152 - 536500 Court /Jury Cost 96 TOTAL Court Support 96 191,719 170,114 134,469 175,606 182,591 0 0 150 160 192 571 527 139 139 566 7,247 7,957 7,402 7,402 8,545 1,073 1,746 415 670 1,728 14,927 13,738 10,228 13,184 14,728 32,439 28,697 20,617 28,047 31,446 32,584 37,817 29,580 40,092 41,675 226 227 87 87 245 280,788 260,823 203,087 265,387 281,716 1,987 1,500 930 1,190 1,500 1,987 1,500 930 1,190 1,500 326 750 741 750 500 326 750 741 750 500 1.967 2,500 0 1.500 2.000 1,967 2,500 0 1,500 2,000 548 600 299 600 600 750 810 295 500 810 390 500 0 500 500 3,304 3,000 309 2,000 3,500 659 700 359 500 0 1.338 11500 641 800 11500 6,988 7,110 1,902 4,900 6,910 450 700 372 500 1,080 450 700 372 500 1,080 26 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 152 - 541310 Judges Services 39,245 34,073 42,300 24,475 35,000 42,900 152 - 541320 Prosecutor Services 22,200 18,700 21,000 12,156 19,000 26,250 152 - 541330 Interpreter Services 197 0 700 0 300 700 TOTAL Professional Services 61,642 52,773 64,000 36,631 54,300 69,850 Maintenance Services 152- 551800 Other Maintenance Agreements 1 950 11800 3,000 1.200 1.950 3,000 TOTAL Maintenance Services 1,950 1,800 3,000 1,200 1,950 3,000 Rental /Leasing Operating Equipment Capital Outlay TOTAL MUNICIPAL COURT 368,540 347,078 340,383 244,862 330,477 366,556 27 of 249 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, 311 Customer Care connects callers with specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, street lights out, trash collection, special events and all other City requests. This division is under the supervision of the Communications Manager. GOALS AND OBJECTIVES To provide excellent customer service to all callers To provide consistent and accurate information to all callers To reduce or eliminate abandoned calls To reduce or eliminate misrouted calls To improve call tracking capabilities to better analyze callers need for service ORGANIZATIONAL CHART 28 of 249 XXXXX CUSTOMER RELATIONS /311 XXXXX CUSTOMER RELATIONS /311 2018 -19 2019 -20 2020 -21 Customer Relations /311 Rep 2 2 2 Customer Relations /311 Re PT 1 1 1 TOTAL POSITIONS 3 3 3 Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 604 2018 -19 2019 -20 1 2020 -21 Workload/Output Actual Estimate I Budget Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 604 600 600 53,351 55,000 54,000 2,333 2,466 2,400 221 200 220 Personnel 2019 -20 2019 -20 2020 -21 Budget Actual Estimate Budget Personnel $116,692 $107,165 $112,974 Supplies 97 100 100 Staff Support 195 870 530 Operating Equipment 270 0 0 Total $117,254 $108,135 $113,604 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget increases 5.1 % from the year end estimates due to personnel increases with the classification and compensation study recommendation. 29 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CUSTOMER RELATIONS-311 Personnel Services 153 - 511110 Regular 153 - 511120 Overtime 153- 511180 LTD 153 - 511210 Longevity 153- 511310 FICA - Employer 153 - 511350 TMRS- Employer 153 - 511410 Health- Employer 153 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 153- 521100 Office Supplies TOTAL Supplies Staff Support 153 - 535100 Uniforms 153 - 535500 Training /Travel TOTAL Staff Support Qperatina Equipment 153- 571000 Furniture & Fixtures TOTAL Operating Equipment TOTAL CUSTOMER RELATIONS -311 C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 86,753 84,268 76,906 60,489 79,132 81,131 22 237 243 102 130 224 222 205 191 47 47 197 3,785 5,061 1,774 1,774 1,774 2,038 6,882 7,010 6,033 4,717 6,117 6,373 14,615 14,526 12,603 8,983 12,346 13,594 8,020 5,274 8,967 5,562 7,520 9,311 97 113 100 99 99 106 120,394 116,692 106,817 81,773 107,165 112,974 89 97 100 75 100 100 89 97 100 75 100 100 103 0 103 555 555 121,141 195 180 196 220 180 0 650 604 650 350 195 830 800 870 530 270 0 0 0 0 270 0 0 0 0 117,254 30 of 249 107,747 82,648 108,135 113,604 XXXXX DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Planning & Zoning Division ensures planned and purposeful development within the City limits and the Extraterritorial Jurisdiction through an efficient, consistent, unbiased, and effective development review process to promote quality development. The Division provides direction to help citizens, businesses, and developers implement successful projects that will benefit the community. Division responsibilities include the review and processing of development projects, such as commercial site plans, plats, zone changes, specific use permits, and annexations; the research and development of long range plans and goals to guide the future of our City; and the creation of development codes to tailor our regulations around citizen needs and city goals. The Division frequently collaborates with other departments within the City, including Engineering, Fire, and Inspections, as well as other governmental agencies, in order to shape a suburban environment that prioritizes safety. The Division also provides guidance and staff recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee to help them best serve the residents of Schertz. ICTOTiyRMI ki t exel01 xo I LTJ Implement new permitting /planning /Code Enforcement software to provide increased customer service, transparency, and efficiency on all development projects. Continue to assist property owners, developers, and engineers through our development process through timely and thorough project review. Review and update the Comprehensive Land Plan for the City, specifically in areas that are currently under delayed annexation development agreements and soon to be annexed, which will shape the future of Schertz to meet the desires and goals of the residents. Continue to reevaluate and modify regulations within the Schertz Unified Development Code to accommodate the evolving needs of our residents and make the development process more efficient and effective. 31 of 249 PLANNING & ZONING XXXXX Implement the Joint Land Use Study Strategies to promote compatibility of land uses and development with the long -range goals of Randolph AFB. Continue to update the website to provide improved customer service by updating forms, flowcharts, providing information on current residential and commercial developments, and providing information on public hearing on Promote staff development including continued education and cross training to provide outstanding customer service. Scan remaining project case files into a digital records retention system to improve access and availability. Ensure that anew article for the Schertz Magazine From the Development Whiteboard column is published quarterly to provide helpful information, transparency, and improved customer service for all residents. Continue to provide regular current residential and commercial projects within the City. Implement a yearly program to raise awareness for National Community Planning Month to include school presentations, community outreach via social media, and an article in the Schertz Magazine. ACCOMPLISHMENTS Received the 2019 Certificate of Achievement for Planning Excellence by the American Planning Association Texas Chapter which recognizes a commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demonstrated by the Planning Staff for the sixth year in a row. Formulated and implemented an annexation process for the various properties currently under delayed annexation development agreements expiring over the next 18 months, including proper notification of all stakeholders to maximize property owner awareness. Maintained the partnership with Joint Base San Antonio (JBSA). Implemented new certification review process for all plats and plans based on state law changes from the TX 86th legislature, including amendments to the Unified Development Code (UDC) and the creation of new development process flowcharts and application checklists. 32 of 249 PLANNING & ZONING XXXXX Amended the Unified Development Code to comply with new state law changes and to allow more flexibility for property owners and developers, including changes to Exterior Construction and Design Standards (UDC Sec. 21.9.5); Screening and Fencing Materials (UDC Sec. 21.9.8); Accessory Buildings, Uses, and Structures (UDC Sec. 21.8.2); and Carports /Porte - Cocheres (UDC Sec. 21.8.3) Attended various continuing education classes including National APA Conference, Texas APA State Conference, Certified Floodplain Manager training, Smart City Short Term Rentals Conference, and the Hog Wild Municipal Conference. Implemented new ESRI aesthetically pleasing. Maintained partnerships with developers and landowners to create and update Planned Development Districts that contain a mix of residential and commercial land uses. Improved partnerships with local utility providers to include, Guadalupe Valley Electric Coop., Cibolo Creek Municipal Authority, Texas Department of Transportation, by increasing communication. Completed weekly updates to the commercial sites currently under construction to improve public relations and transparency, while providing useful, accessible information to the public. Successfully implemented a new agenda software to be utilized for the various boards and commissions to increase agenda creation and modification efficiency. 33 of 249 PLANNING & ZONING PLANNING AND ZONING 2018 -19 2019 -20 2020 -21 Senior Planner 1 1 2 Planner 1 2 2 2 TOTAL POSITIONS 3 3 4 Wei t4 Ji I 0 . Plats Site Plans and Master Plan Variances/Waivers Zone Changes and Specific Use Permits UDC/ Comp. Plan Revisions Annexation All Plats Site Plan, Master Plan Variance Zone Change, Specific Use Permit Other (Zoning Letters and Additional Admin fees) Total Revenue 34 of 249 36 2018 -19 2019 -20 2020 -21 Workload/Output Actual Estimate Budget Plats Site Plans and Master Plan Variances/Waivers Zone Changes and Specific Use Permits UDC/ Comp. Plan Revisions Annexation All Plats Site Plan, Master Plan Variance Zone Change, Specific Use Permit Other (Zoning Letters and Additional Admin fees) Total Revenue 34 of 249 36 20 20 32 13 13 13 6 6 12 20 20 1 4 4 0 15 30 $52,500 $40,250 $59,000 $31,500 $20,000 $36,000 $3,250 $1,500 $5,000 $18,800 $21,650 $18,000 $4,500 $2,400 $1950 XXXXX PLANNING & ZONING XXXXX Personnel 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Personnel $202,044 $178,065 $263,151 Supplies 694 1,970 1,873 Operations Support 7 186 186 Staff Support 23,537 39,953 29,548 Professional Services 27 100 400,100 Operating Equipment 1,225 400 325 Total $227,534 $220,674 $695,183 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget increases $474,509 from the FY 2019 -20 year end estimate with the addition of a Comprehensive Land Use Plan, Parks Master Plan, and Unified Development Code update for $400,000. To manage the long term planning for the City, an additional Senior Planner is to be hired. 35 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PLANNING & ZONING Personnel Services 154 - 511110 Regular 154 - 511120 Overtime 154- 511180 LTD 154 - 511210 Longevity 154- 511230 Certification Allowance 154 - 511310 FICA - Employer 154 - 511350 TMRS- Employer 154 - 511410 Health- Employer 154 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 154 - 521000 Operating Supplies 154- 521100 Office Supplies 154 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services Utility Services Operations Support 154 - 534200 Printing & Binding TOTAL Operations Support Staff Support 154 - 535100 Uniforms 154- 535300 Memberships 154 - 535400 Publications 154- 535500 Training /Travel Staff 154- 535500.Training /Travel Commission 154 - 535510 Meeting Expenses TOTAL Staff Support Professional Services 154 - 541400 Consulting 154- 541500 State /County Admin Fees TOTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 139,803 148,186 145,456 93,178 126,857 176,455 3,901 3,582 4,850 794 2,000 4,833 436 354 451 92 92 547 1,140 992 1,364 1,296 1,296 1,330 900 900 873 104 104 1,728 10,801 12,142 11,666 7,248 9,845 14,098 23,523 24,896 24,370 13,853 19,852 30,072 23,438 10,808 21,497 12,546 17,857 33,859 158 183 186 162 162 229 204,100 202,044 210,713 129,274 178,065 263,151 916 244 801 190 801 704 358 450 900 83 800 900 0 0 269 0 369 269 1,274 694 1,970 273 1,970 1,873 162 7 186 81 186 186 162 7 186 81 186 186 710 548 650 0 650 650 1,379 1,134 1,685 1,013 1,685 1,610 146 0 750 254 750 500 7,248 15,891 22,868 ( 297) 22,868 18,898 5,578 5,836 13,000 794 13,000 7,390 0 129 11000 0 11000 500 15,060 23,537 39,953 1,764 39,953 29,548 0 0 0 0 0 400,000 10 27 100 26 100 100 10 27 100 26 100 400,100 36 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Rental /Leasing Operating Equipment 154 - 571000 Furniture & Fixtures 155 1,225 400 318 400 325 TOTAL Operating Equipment 155 1,225 400 318 400 325 Capital Outlay TOTAL PLANNING & ZONING 220,761 227,535 253,322 131,736 220,674 695,183 37 of 249 XXXXX DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. GOALS AND OBJECTIVES To provide expert legal counsel on proposed ordinances. To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. To represent the City in litigation. Prepare legal documents for City contracts and agreements. To provide counsel on strategic issues that will be of the most benefit the City. 38 of 249 LEGAL SERVICES ORGANIZATIONAL CHART XXXXX Operations Support $9,071 $10,000 $10,000 Professional Services $126,526 $135,000 $140,000 Total $135,598 $145,000 $150,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget increases 3.4% from the FY 2019 -20 year end estimate with the anticipated billable hours for legal services in FY 2020 -21. 39 of 249 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Operations Support $9,071 $10,000 $10,000 Professional Services $126,526 $135,000 $140,000 Total $135,598 $145,000 $150,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget increases 3.4% from the FY 2019 -20 year end estimate with the anticipated billable hours for legal services in FY 2020 -21. 39 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LEGAL SERVICES Operations Support 155 - 534100 Advertising /Legal Notices 9.057 9,071 10,000 977 10,000 10,000 TOTAL Operations Support 9,057 9,071 10,000 977 10,000 10,000 Professional Services 155- 541200 Legal Svcs 120,901 126.526 140,000 49.788 135.000 140.000 TOTAL Professional Services 120,901 126,526 140,000 49,788 135,000 140,000 TOTAL LEGAL SERVICES 129,958 135,598 150,000 50,765 145,000 150,000 40 of 249 XXXXX DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The position of City Secretary is a statutory position required by State law and the primary contact for citizens seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the preservation and Council Services. supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. GOALS AND OBJECTIVES Department are to provide the following services for the City of Schertz: Public Information requests. Agendas and minutes for public meetings. Ordinances and resolutions. Election administration. Publication of legal notices. Alcohol permits for businesses. Process Liens (filed and released) Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. Administer oaths. Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. 41 of 249 CITY SECRETARY XXXXX Public Education (Student Mayor /Council Program, Volunteer Fair) Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. ORGANIZATIONAL CHART CITY SECRETARY 2018 -19 2019 -20 2020 -21 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Ordinances Passed and Processed 2018 -19 2019 -20 2020 -21 Workload Actual Estimated Budget Ordinances Passed and Processed 48 32 40 Resolutions Passed and Processed 172 165 160 Council Meetings Attended 50 41 40 Open Records 325 396 400 Ordinances & Resolutions Executed within 72 hours of Council Meeting 2018 -19 2019 -20 2020 -21 Efficiency Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 99% 100% 100% Documents completed, signed, scanned within 48 hours of council approval 96% 100% 100% Council meeting minutes transcribed within 48 hours following Council meeting 98% 99% 100% Agendas available to citizens within legally required timeframe - Posted on website 100% 100% 100% Alcohol permits processed within the month of expiration 70% 96% 100% 42 of 249 CITY SECRETARY XXXXX Volunteer Fair 1 0 1 Student Mayor /Councilmember for the Day Program 4 3 4 2018 -19 2019 -20 2020 -21 Education Initiatives Actual Estimated Budget Volunteer Fair 1 0 1 Student Mayor /Councilmember for the Day Program 4 3 4 Personnel 2018 -19 2019 -20 2020 -21 Budget Actual Estimated Budget Personnel $198,764 $190,842 $191,573 Supplies 1,154 1,150 1,150 City Support Services 3,846 10,000 10,000 Operations Support 28 50 150 Staff Support 4,137 4,100 4,350 Operating Equipment 0 0 1,035 Total $207,930 $206,142 $208,258 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget increases1.0% from the FY 2019 -20 year end estimate for furniture purchases. 43 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY SECRETARY Personnel Services 164 - 511110 Regular 164 - 511180 LTD 164- 511210 Longevity 164 - 511310 FICA - Employer 164- 511350 TMRS - Employer 164 - 511410 Health - Employer 164 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 164 - 521100 Office Supplies TOTAL Supplies City Support Services 164 - 532700 Records Management TOTAL City Support Services Utility Services Qperations Support 164- 534200 Printing & Binding TOTAL Operations Support Staff Support 164 - 535100 Uniforms 164- 535300 Memberships 164 - 535400 Publications 164- 535500 Training /Travel TOTAL Staff Support Professional Services Maintenance Services Operating Equipment 164 - 571000 Furniture & Fixtures TOTAL Operating Equipment C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 135,370 146,025 132,945 105,378 137,525 135,523 427 401 412 95 95 420 2,189 2,776 1,804 1,804 1,804 2,068 10,343 11,444 10,304 7,910 10,280 10,519 22,201 24,122 21,524 15,449 21,323 22,438 15,872 13,823 18,102 14,472 19,667 20,430 148 173 170 148 148 175 186,550 198,764 185,261 145,258 190,842 191,573 974 1,154 1,150 589 1,150 1,150 974 1,154 1,150 589 1,150 1,150 9.743 3,846 91000 5.402 10,000 10,000 9,743 3,846 9,000 5,402 10,000 10,000 60 28 150 0 50 150 60 28 150 0 50 150 30 0 150 0 0 0 958 903 400 370 400 750 228 238 950 662 700 600 2,307 2.996 4,000 2.857 3.000 3,000 3,523 4,137 5,500 3,888 4,100 4,350 0 0 400 0 0 1,035 0 0 400 0 0 1,035 44 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay TOTAL CITY SECRETARY 200,851 207,930 201,461 155,137 206,142 208,258 45 of 249 XXXXX ' ♦ • NON-DEPARTMENTAL 101 GENERAL DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include city insurance, appraisal district contracts, contingency, and the emergency medical services contract. City Support Services $438,072 Operations Support 157,974 Staff Support 73 City Assistance 1,463,272 Professional Services 47,922 Fund Charges /Transfers 64,356 Total $2,171,669 PROGRAM JUSTIFICATION AND ANALYSIS $780,040 155,000 150 1,974,773 53,585 10,750 $2,974,298 $781,700 123,000 200 1,557,048 53,535 10,750 $2,526,233 The FY 2020 -21 Budget decreases 15.1% from the FY 2019 -20 year end estimate with the expiration of the Amazon.com and Capital Group tax abatements. 46 of 249 2018 -19 2019 -20 2020 -21 Budget Actual Estimated Bud et City Support Services $438,072 Operations Support 157,974 Staff Support 73 City Assistance 1,463,272 Professional Services 47,922 Fund Charges /Transfers 64,356 Total $2,171,669 PROGRAM JUSTIFICATION AND ANALYSIS $780,040 155,000 150 1,974,773 53,585 10,750 $2,974,298 $781,700 123,000 200 1,557,048 53,535 10,750 $2,526,233 The FY 2020 -21 Budget decreases 15.1% from the FY 2019 -20 year end estimate with the expiration of the Amazon.com and Capital Group tax abatements. 46 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES NONDEPARTMENTAL Supplies City Support Services 167- 532200 County Appraisal District 167 - 532210 Tax Assessor /Collector- Sevice 167- 532500 City Insurance - Commercial 167 - 532900 Contingencies 167 - 532901 Contingencies - Personnel TOTAL City Support Services Utilitv Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XX3CXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 206,572 0 180,505 3,886 C 390,963 Operations Support 185,638 167 - 534000 Postage 9,117 167- 534300 Equipment Maint - Copiers 129,204 167 - 534500 Memberships - Organizations 7,500 167 - 534810 Electronic Filing Services 2,717 167 - 534999 Misc. Expense 227 TOTAL Operations Support 148,764 Staff Support 375,000 0 167- 535500 Training /Travel 160 TOTAL Staff Support 160 City Assistance 73 167 - 537100 Medical Services -EMS Contract 556,325 167- 537200 Main Street Local Program 0 167 - 537450 Tax Reimbursements /Abatements 1,149,619 TOTAL City Assistance 1,705,944 Professional Services 667,048 167 - 541300 Other Consl /Prof Services 2,460 167- 541500 State /County Admin Fees 35 167 - 541600 Misc Bank Charges 699 167 - 541650 Investment Management Fee 3,400 167- 541800 Credit Card Service Fee 54,126 167 - 541810 Credit Cards Fees - AMEX 2,734 TOTAL Professional Services 63,454 226,275 230,000 185,638 239,712 242,000 0 18,000 0 22,672 6,000 210,680 210,000 242,251 242,050 233,700 1,116 70,712 606 606 200,000 0 375,000 0 275.000 100,000 438,072 903,712 428,494 780,040 781,700 4,014 11,000 8,977 10,000 11,000 131,036 140,000 75,866 135,000 110,000 7,500 0 7,500 7,500 0 143 5,000 219 2,500 2,000 15,281 0 0 0 0 157,974 156,000 92,563 155,000 123,000 73 200 0 150 200 73 200 0 150 200 581,537 602,583 451,937 602,583 667,048 20,000 35,000 52,690 35,190 50,000 861,735 1,337,000 804,600 1,337 0000 840,000 1,463,272 1,974,583 1,309,227 1,974,773 1,557,048 0 0 0 0 0 0 35 0 35 35 729 700 497 750 700 0 0 0 0 0 44,353 45,000 37,124 50,000 50,000 2,840 1,500 1,183 2,800 2,800 47,922 47,235 38,803 53,585 53,535 47 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXCX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fund Charges /Transfers 167 - 548000 Transfer Out 0 1,592 0 0 0 0 167 - 548106 Transfer Out- Special Events 65,683 59,893 0 0 0 0 167 - 548401 Transfer Out - Bond Fund 50,000 0 0 0 0 0 167 - 548615 Transfer Out - Hist. Committe 0 2,871 10,750 0 10,750 10,75Q TOTAL Fund Charges /Transfers 115,683 64,356 10,750 0 10,750 10,750 Maintenance Services Operating Equipment Capital Outlay TOTAL NONDEPARTMENTAL 2,424,967 2,171,669 3,092,480 1,869,087 2,974,298 2,526,233 48 of 249 XXXXX DEPARTMENT DESCRIPTION The Public Affairs Department serves an internal audience of 386 employees, elected and appointed officials, as well as an estimated city population of 41,000. Public Affairs is responsible for establishing and maintaining internal and external communications that enhance the understanding, perception, and image of the City of Schertz. Public Affairs promotes, organizes and supports informational, educational, and special event activities that benefit the community and /or City employees through advertising, production of city videos, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. Public Affairs creates photographic /video /audio recording of City events and activities, designs City marketing materials, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. Public Affairs publishes Schertz Magazine, one of the leading publications in the Tri County area with a circulation of 15,500 copies; including 14,000+ direct mailed and 500+ subscriptions. Over 1,000 magazines are distributed to businesses with hundreds of copies made available at local and regional banks, hospitals and clinics, schools, pharmacies, and restaurants. Operations of the Event Facilities and 311 Customer Care are maintained under the umbrella of Public Affairs. GOALS AND OBJECTIVES To be the primary source of City information for all current and potential residents and businesses. To disseminate accurate and timely information to residents and the media during emergency and non - emergency situations. To provide excellent customer service to all callers while providing accurate information. 49 of 249 PUBLIC AFFAIRS ORGANIZATIONAL CHART PUBLIC AFFAIRS 2018 -19 2019 -20 2020 -21 Public Affairs Director 1 1 1 Communications Manager 1 1 1 Marketing and Communications Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 4 4 4 PERFORMANCE INDICATORS Press Releases /News Flash Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 137 2018 -19 2019 -20 2020 -21 Workload /Output Measures Actual Estimate Budget Press Releases /News Flash Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 137 135 136 414 400 450 28 40 50 42 50 50 187,399 186,000 192,000 Percentage of Magazine Contracted 50 of 249 50% 50% 50% XXXXX 2018 -19 2019 -20 2020 -21 Efficient Actual Estimate Budget Percentage of Magazine Contracted 50 of 249 50% 50% 50% XXXXX PUBLIC AFFAIRS xxxxx Average cost per Advertising Run outside of the magazine 200 200 200 Schertz Magazine Ad revenue City Sponsored/Non-revenue Percentage open rate for e-newsletter Percentage click rate for e-newsletter 143,720 2018-19 2019-20 2020-21 Effectiveness Actual Estimate Budget Schertz Magazine Ad revenue City Sponsored/Non-revenue Percentage open rate for e-newsletter Percentage click rate for e-newsletter 143,720 120,000 2019-20 28,250 22,000 22,000 20% 28.8% 27% 8.7% 10.8% 10% Personnel Supplies City Support Services Operations Support Staff Support Professional Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $286,833 733 1,975 21,895 7,818 286,850 $291,976 670 990 35,495 5,739 250,375 WNW 1,700 0 46,643 11,100 267,000 3,080 0 0 $609,184 $585,245 $627,572 The FY 2020-21 Budget increases 7.2% from the FY 2019-20 year end estimate due to a citizen satisfaction survey that is done every other year. Personnel also increases with the classification and compensation study recommendation. 51 of 249 2018-19 2019-20 2020-21 Budget Actual Estimate Budget Personnel Supplies City Support Services Operations Support Staff Support Professional Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $286,833 733 1,975 21,895 7,818 286,850 $291,976 670 990 35,495 5,739 250,375 WNW 1,700 0 46,643 11,100 267,000 3,080 0 0 $609,184 $585,245 $627,572 The FY 2020-21 Budget increases 7.2% from the FY 2019-20 year end estimate due to a citizen satisfaction survey that is done every other year. Personnel also increases with the classification and compensation study recommendation. 51 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 170 - 511110 Regular 203,058 207,661 202,351 160,201 209,066 212,564 170 - 511120 Overtime 311 687 970 207 400 981 170- 511180 LTD 637 530 627 149 149 659 170 - 511210 Longevity 4,629 3,828 4,258 3,808 3,808 4,636 170- 511230 Certification Allowance 0 300 0 650 650 0 170 - 511310 FICA - Employer 15,791 16,703 15,870 12,342 15,966 16,677 170 - 511350 TMRS- Employer 33,566 34,432 33,151 23,791 32,656 35,571 170 - 511410 Health- Employer 18,941 22,432 28,693 21,470 29,053 29,764 170 - 511500 Workers' Compensation 234 259 261 228 228 277 TOTAL Personnel Services 277,168 286,833 286,181 222,846 291,976 301,129 Supplies 170 - 521000 Operating Supplies 224 95 120 120 120 1,000 170- 521010 Operating Supplies- Events 925 0 0 0 0 0 170 - 521100 Office Supplies 976 638 580 281 550 700 TOTAL Supplies 2,125 733 700 401 670 1,700 City Support Services 170- 532800 Other Events 0 1.975 11000 990 990 0 TOTAL City Support Services 0 1,975 1,000 990 990 0 Operations Support 170 - 534000 Postage 1,036 1,111 17,850 5,272 15,000 18,050 170 - 534100 Advertising 10,920 7,904 7,750 4,620 5,000 7,050 170 - 534200 Printing & Binding 3,770 12,392 20,832 9,711 15,000 21,000 170- 534500 Memberships - Organizations 187 255 255 170 255 255 170 - 534550 Business Meetings /Networking 328 234 288 144 240 288 TOTAL Operations Support 16,241 21,895 46,975 19,918 35,495 46,643 Staff Support 170 - 535100 Uniforms 32 117 220 76 220 220 170 - 535300 Memberships 20 0 0 0 0 0 170 - 535400 Publications 0 130 200 88 150 200 170 - 535500 Training /Travel 3,202 7,570 10,480 1,779 5,000 10,480 170- 535510 Meeting Expenses 0 0 369 341 369 200 TOTAL Staff Support 3,253 7,818 11,269 2,283 5,739 11,100 Professional Services 170 - 541300 Other /Consl /Prof Services 0 40,799 20,000 11,596 22,000 36,500 170 - 541305 Prof Services - Writers /Photogr 0 6,823 10,000 5,195 8,000 10,000 170 - 541350 Magazine- Printing Services 0 92,292 94,000 68,143 94,000 94,000 170- 541355 Design Services 3,120 87,550 65,000 46,656 65,000 65,000 170 - 541360 Magazine - Postage 0 57,886 60,000 39,899 60,000 60,000 170- 541365 Delivery Services 0 1.500 1,500 750 1.375 11500 TOTAL Professional Services 3,120 286,850 250,500 172,239 250,375 267,000 52 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operatina Equipment 170 - 571000 Furniture & Fixtures 28 3,080 0 0 0 0 TOTAL Operating Equipment 28 3,080 0 0 0 0 TOTAL PUBLIC AFFAIRS 301,935 609,184 596,624 418,677 585,245 627,572 53 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES RECORDS MANAGEMENT Personnel Services 171 - 511110 Regular 171 - 511120 Overtime 171- 511180 LTD 171 - 511210 Longevity 171- 511310 FICA - Employer 171 - 511350 TMRS- Employer 171 - 511410 Health- Employer 171 - 511500 Workers' Compensation TOTAL Personnel Services Supplies Utility Services Operations Support Staff Support 171 - 535100 Uniforms 171- 535500 Training /Travel TOTAL Staff Support Professional Services 171- 541310 Contractual Services TOTAL Professional Services Operating Equipment TOTAL RECORDS MANAGEMENT C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 30,363 0 0 0 0 0 33 0 0 0 0 0 100 0 0 0 0 0 1,896 0 0 0 0 0 2,410 0 0 0 0 0 5,214 0 0 0 0 0 7,753 0 0 0 0 0 42 0 0 0 0 0 47,812 0 0 0 0 0 55 0 0 0 0 0 231 0 0 0 0 0 286 0 0 0 0 0 14,527 0 0 0 0 0 14,527 0 0 0 0 0 62, 624 0 54 of 249 0 0 0 0 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES SCHERTZ TALES MAGAZINE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 0 172 - 511110 Regular 89,232 172 - 511180 LTD 156 172- 511210 Longevity 290 172 - 511310 FICA - Employer 6,850 172- 511350 TMRS - Employer 14,449 172 - 511410 Health - Employer 15,482 172 - 511500 Workers' Compensation 98 TOTAL Personnel Services 126,557 Supplies 0 0 172 - 521100 Office Supplies 91 TOTAL Supplies 0 91 Operations Support 0 172 - 534000 Postage 231 172 - 534200 Printing & Binding 1,223 172 - 534550 Business Meetings /Networking 216 TOTAL Operations Support 1,670 Staff Support 0 0 172- 535100 Uniforms 97 172 - 535300 Memberships 170 172 - 535500 Training /Travel 2,69 TOTAL Staff Support 2,957 Professional Services 0 172 - 541305 Prof Services - Writers /Photogr 5,575 172- 541350 Printing Services 82,560 172 - 541355 Design Services 92,614 172- 541360 Postage Services 56,717 172 - 541365 Delivery Services 1,50 TOTAL Professional Services 238,966 Fund Charaes /Transfers 0 Qoeratina Eauipment 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ( 350) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ( 350) 0 0 0 0 TOTAL SCHERTZ TALES MAGAZINE 370,241 ( 350) 55 of 249 0 0 0 0 XXXXX DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering collaborates with Public Works, Planning and Community Development, Economic Development, Parks and Recreation, and other departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering is responsible for the development and implementation of the City's Capital Improvement Programs for water, wastewater, streets, and drainage. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standards, policies, codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure both privately and publicly constructed follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water, wastewater, transportation, and drainage are available and arranged for fiscal sustainability. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. The TSAC is a Commission that hears citizen input, considers transportation issues, and makes recommendations to City Council regarding traffic and transportation related matters throughout the City. 56 of 249 ENGINEERING XXXXX ENGINEERING 2018 -19 2019 -20 2020 -21 City Engineer 1 1 1 Engineer 1 3 3 Senior Graduate Engineer 1 1 1 Graduate Engineer 1 1 1 Project Manager 1 0 0 Engineering Inspector 2 2 2 TOTAL POSITIONS 7 8 8 ACCOMPLISHMENTS AND GOALS FY 2019 -2020 Accomplishments Along with other Departments, successfully managed the following Capital Improvement Projects (in various stages of completion): Corbett Elevated Storage Tank and Associated Distribution Mains construction complete Woman Hollering Creek Wastewater Trunk Main completed design and easement acquisition (without the need for condemnation) complete 2018 Street Preservation and Maintenance Projects construction complete 2020 Street Preservation and Maintenance Projects in design Trail and Bike Lane Project (technical support for Parks) design complete Update of Water and Wastewater Master Plans and updated Impact Fee Ordinance underway. Maintained strategic partnership with Texas Department of Transportation 57 of 249 ENGINEERING FY 2020 -2021 Goals xxxxx Continue improvement and update of standard construction details, technical specifications, and design guidelines Continue support of development and implementation of comprehensive Capital Improvement Program including water, wastewater, drainage, and roadway projects Complete Water and Wastewater Master Plans and implement updated Impact Fee ordinance Provide efficient, clear review of construction plans and other development submittals Continue promotion of efficacy of TSAC activities and actions Continue successful partnership with TxDOT PERFORMANCE INDICATORS Capital Improvement Projects (number active) Grading and Clearing Permits Issued Grading and Clearing Permits Active (Average Monthly Concurrent Maximum) Grading and Clearing Permits Active (Concurrent Maximum) Grading and Clearing Permits Issued acreage Number of Non - Construction Plan Reviews (includes master plans, plats, site plans, etc.) Residential Subdivision Construction number of projects (completed projects) Residential Subdivision Construction dollar value of public improvements (completed projects) Commercial Subdivision Construction number of projects (completed projects) Commercial Subdivision Construction dollar value of public improvements (completed projects) 9 2018 -19 2019 -20 1 2020 -21 Workload/Output Measures Actual Estimate I Budget Capital Improvement Projects (number active) Grading and Clearing Permits Issued Grading and Clearing Permits Active (Average Monthly Concurrent Maximum) Grading and Clearing Permits Active (Concurrent Maximum) Grading and Clearing Permits Issued acreage Number of Non - Construction Plan Reviews (includes master plans, plats, site plans, etc.) Residential Subdivision Construction number of projects (completed projects) Residential Subdivision Construction dollar value of public improvements (completed projects) Commercial Subdivision Construction number of projects (completed projects) Commercial Subdivision Construction dollar value of public improvements (completed projects) 9 16 11 29 25 25 47 48 45 55 60 50 278 200 250 83 98 100 1 3 3.8 $1.1 Million $3.0 Million $3.8 Million 4 5 3 $2.3 Million $4.6 Million $2.0 Million 58 of 249 ENGINEERING xxxxx Personnel 2018-19 � 2019 -20 2020-21 Budget Actual � Estimate � Budget Personnel $633,491 $627,885 $805,565 Supplies 1,167 2,650 2,350 City Support Services 0 448 500 Utility Services 7,061 3,500 4,350 Operations Support 0 100 100 Staff Support 12,762 12,238 18,704 Professional Services 19,831 30,000 40,000 Operating Equipment 538 3,300 3,885 Capital Outlay 28,607 0 0 Total $703,456 $680,121 $875,454 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020-21 Budget increases 28.7% from the year end estimate due to personnel changes. FY 2020-21 will have a full year funding of the new engineer position approved in FY 2019-20, funding of the promotion of the Project Manager to an Engineer, and include pay adjustments from the classification and compensation study recommendation. 59 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES ENGINEERING C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 330,655 173 - 511110 Regular 441,845 173 - 511120 Overtime 0 173- 511180 LTD 1,396 173 - 511210 Longevity 4,399 173- 511230 Certification Allowance 3,000 173 - 511310 FICA - Employer 32,690 173 - 511350 TMRS- Employer 72,507 173 - 511410 Health- Employer 56,689 173 - 511500 Workers' Compensation 2,029 TOTAL Personnel Services 614,555 Supplies 93,068 50,775 173 - 521000 Operating Supplies 0 173- 521100 Office Supplies 1,192 173 - 521300 Motor Vehicle Supplies 132 TOTAL Supplies 675,951 1,324 City Support Services 490 173- 532400 Computer Fees & Licenses 650 TOTAL City Support Services 650 Utility Services 1,100 1,000 173 - 533330 Telephone /Internet 0 173 - 533500 Vehicle Fuel 2,908 TOTAL Utility Services 2,908 Qoerations Support 448 173- 534000 Postage 48 173 - 534200 Printing & Binding 0 TOTAL Operations Support 48 Staff Support 2,044 0 173 - 535100 Uniforms 1,735 173 - 535300 Memberships 315 173- 535400 Publications 0 173 - 535500 Training /Travel 6,181 173- 535510 Meeting Expenses 76 173 - 535600 Professional Certification 578 TOTAL Staff Support 8,886 459,705 470,890 330,655 442,556 560,037 0 0 72 100 0 1,346 1,522 318 318 1,736 5,287 6,811 6,246 1,327 8,047 3,000 2,619 1,893 3,000 2,592 35,116 38,259 24,341 34,092 43,632 75,835 79,919 48,297 71,428 93,068 50,775 73,380 53,141 72,836 93,691 2,427 2,551 2,228 2,228 2,762 633,491 675,951 467,190 627,885 805,565 490 1,200 30 1,200 1,000 603 1,100 514 1,100 1,000 74 350 8 350 350 1,167 2,650 552 2,650 2,350 0 448 0 448 500 0 448 0 448 500 3,632 839 2,044 0 850 3,429 3,000 2,648 3,500, 3,500 7,061 3,839 4,691 3,500 4,350 0 0 0 0 0 0 100 31 100 100 0 100 31 100 100 2,173 3,198 210 3,198 3,338 434 2,420 892 2,420 2,420 596 500 0 500 500 8,588 12,156 1,538 5,000 11,156 241 620 311 550 620 730 570 151 570 670 12,762 19,464 3,102 12,238 18,704 60 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 173 - 541100 Engineering Services 5,399 173 - 541300 Other Professional Services 0 173 - 541310 Prof Svcs -Plan Review 5.712 TOTAL Professional Services 11,111 Maintenance Services Rental /Leasing Operating Equipment 173 - 571000 Furniture & Fixtures 0 173- 571300 Computer & Periphe. < $5000 0 TOTAL Operating Equipment 0 Capital Outlay 173- 581200 Vehicles & Access. Over $5,00 0 TOTAL Capital Outlay 0 TOTAL ENGINEERING 639,481 8,661 30,000 5,000 15,000 20,000 11,170 30,000 7,791 15,000 20,000 0 0 0 0 0 19,831 60,000 12,791 30,000 40,000 538 900 0 900 900 0 3,659 179 2.400 2.985 538 4,559 179 3,300 3,885 28.607 0 0 0 0 28,607 0 0 0 0 703,456 61 of 249 767,011 488,535 680,121 875,454 XXXXX DEPARTMENT: 174 GEOGRAPHIC INFORMATION SYSTEMS (GIS) FUND: 101 GENERAL FUND The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. GOALS AND OBJECTIVES Promote the use of geographic data within the city and provide support and training to fully utilize the information and software. Provide an interactive web mapping application accessible both internally and externally. Design and Implement mobile applications for City Departments leveraging existing databases with GIS data. Continue to improve web application and database management expertise Continuing maintenance of the Regional Computer Aided Dispatch and Records Management project to enhance Police /Fire /Emergency Medical Services dispatching. Provide new physical addresses in support of the Development Services Department. Establish and refine data standards to aid data management and deployment. 62 of 249 GIS DEPARTMENTAL DESCRIPTION XXXXX The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. ORGANIZATIONAL CHART GIS 2018 -19 2019 -20 2020 -21 GIS Coordinator 1 1 1 GIS Specialist 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS GIS Specific Projects 2018 -19 2019 -20 2020 -21 Percentage of Time per Task Actual Estimate Budget GIS Specific Projects 54.8 52.3 55.6 GIS Customer Assistance 9.0 7.8 17.7 General Training /Conferences 3.9 0.2 7.4 Non - Department Related Projects 17.3 19.6 7.2 Administrative Overhead 15.0 20.1 12.1 63 of 249 GIS XXXXX Personnel 2018 -19 2019 -20 2020 -21 Budget I Actual Estimate Budget Personnel 171,659 $173,591 $178,106 Supplies 0 1,100 1,200 City Support 0 2,625 0 Staff Support 3,957 4,800 7,628 Rental /Leasing 2,084 3,259 3,651 Total $177,700 $185,375 $190,585 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget increases 2.8% from the FY 2019 -20 year end estimate for unused training expenses, compensation adjustments and increased equipment leasing costs. 64 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES Personnel Services 174 - 511110 Regular 174 - 511120 Overtime 174- 511180 LTD 174 - 511210 Longevity 174- 511310 FICA - Employer 174 - 511350 TMRS- Employer 174 - 511410 Health- Employer 174 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 174- 521000 Operating Supplies 174 - 521100 Office Supplies TOTAL Supplies City Support Services 174 - 532400 Computer Fees & Licenses TOTAL City Support Services Staff Support 174- 535500 Training /Travel TOTAL Staff Support Professional Services Rental /Leasing 174 - 561200 Lease /Purchase Payments TOTAL Rental /Leasing Operating Equipment C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 118,673 123,024 121,024 95,636 124,960 127,329 0 0 0 229 400 0 377 364 375 92 92 395 2,708 3,108 3,396 3,396 3,396 3,684 9,166 9,902 9,510 7,537 9,763 10,011 19,589 20,440 19,866 14,333 19,588 21,354 15,506 14,475 14,347 10,814 15,081 14,955 299 347 356 311 311 378 166,318 171,659 168,874 132,348 173,591 178,106 405 0 1,000 474 1,000 1,000 81 0 200 60 100 200 487 0 1,200 534 1,100 1,200 0 0 2,625 2,625 2,625 0 0 0 2,625 2,625 2,625 0 3,963 3,957 6,975 4,764 4,800 7,628 3,963 3,957 6,975 4,764 4,800 7,628 2,084 2,084 3 000 2,338 3,259 3,651 2,084 2,084 3,000 2,338 3,259 3,651 TOTAL CIS 172,851 177,700 182,674 142,609 185,375 190,585 TOTAL GENERAL GOVERNMENT 6,349,363 5,876,284 7,016,114 4,549,194 6,736,810 7,161,552 65 of 249 XXXXX DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Police Department provides service to approximately 32 square miles, with the City in three different counties. The police department receives thousands of calls for services annually through the communications division and dispatches for Police, Fire, Emergency Medical Service, and Animal Services. Additionally, the police department provides dispatch services for the City of Cibolo Police, Fire and Animal Services departments, and Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, and Santa Clara and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction, traffic safety, and the promotion of overall public safety. The Investigations Division investigates incidents that occurred within the City, processes crime scenes, and follows up through prosecution with the County and District Attorneys of all three counties. The Records Unit receives and prepares cases for submission to County and District Attorneys. The School Resource Program provides a visible presence on the campuses within the City; makes educational presentations to the students and staff, along with investigating crimes on campus. The Animal Services Division is responsible for the enforcement of State laws and City ordinances regarding the care and treatment of animals, rabies control, and overall public health through disease and population control. The Community Outreach Officer interacts with Homeowner Associations, provides education and crime prevention programs to the community, and oversees the Citizens Police Academy and the Citizens on Patrol. Our Crime Victim Liaison protects the rights and assists in the needs of the crime victims in Schertz, Live Oak, and Cibolo GOALS AND OBJECTIVES Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services. promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. 66 of 249 POLICE To increase department participation in community programs and increase citizen interest and participation in police department programs which lends to an attractive, safe community and promotes economic prosperity. To enhance the recruitment of high quality officers /personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested with an engaged workforce. ORGANIZATIONAL CHART 67 of 249 XXXXX POLICE XXXXX POLICE 2018 -19 2019 -20 2020 -21 Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Captain 0 0 1 Lieutenants 4 4 4 Sergeants 6 6 6 Corporals 11 11 11 School Resource Sergeant 1 1 1 School Resource Corporal 1 1 1 School Resource Officer 2 2 3 Officers 31 32 32 DEA Task Force Operators 2 2 2 Traffic Corporal 1 1 1 Traffic Officer 1 1 1 Environmental Officer 1 1 1 Code Enforcement Officers 2 2 2 Sanitarian 1 1 1 Senior Administrative Assistant 1 1 1 Administrative Assistant 1 1 1 Records Manager 1 1 1 Records Clerk 2 2 2 Civilian Evidence Technician 1 1 1 Crime Victim Liaison 1 1 1 Animal Services Manager 1 1 1 Animal Services Officer 4 4 4 Animal Services Kennel Tech 1 2 2 PT Animal Services Kennel Tech 2 2 2 Communications Manager 1 1 1 Communications Shift Supervisor 4 4 4 Communications Officer 12 12 12 Crossing Guards (Part Time) 16 16 16 TOTAL POSITIONS 114 117 119 LAW ENFORCEMENT COMMISSIONS 2018 -19 2019 -20 2020 -21 Fire Dept. Law Enforcement Commission 1 1 1 TOTAL COMMISSIONS 1 1 1 68 of 249 POLICE XXXXX 2018 -19 2019 -20 2020 -21 Workload /Output Actual Estimate Budget Dispatch -911 Calls Patrol- Citations /Warnings Issued Inv - Criminal Cases Filed w/ Prosecutor Inv -Cases Investigated per Investigator Inv -Total Cases Cleared Records -Total Active Alarm Permits Records -Open Records Requests Federal Seizures Crime Victim Liaison - Assigned Cases 26,713 27,400 28,100 9,115 6,732 7,500 914 955 980 279 275 295 254 282 300 3,084 3,100 3,300 2,543 1,800 2,500 $195,344 $30,000 $55,000 236 520 560 2018 -19 2019 -20 2020 -21 Workload /Output Marshals Division Actual Estimate Budget Marshals Warrants Issued 1,468 1,243 1,350 Warrants Cleared 1,789 1,458 1,575 Animal Services Animals Taken In 1,157 1,175 1,200 Adoptions 369 465 450 Return to Owner 233 375 400 Transferred Out 227 230 230 Wildlife Release 132 95 100 Euthanized 82 50 55 69 of 249 POLICE XXXXX f Budget � 2018 -19 i 2019 -20 i 2020 -21 Actual Estimate Budget Personnel $7,319,850 $7,702,610 $8,556,439 Supplies 98,547 106,436 120,176 City Support Services 27,192 25,401 26,000 Utility Services 155,544 158,779 211,800 Operations Support 8,066 16,875 18,685 Staff Support 145,132 132,341 188,898 City Assistance 50,555 74,141 81,100 Professional Services 108,697 78,109 84,583 Maintenance Services 64,190 72,368 90,705 Rental /Leasing 0 44,544 0 Operating Equipment 399,511 273,386 211,173 Capital Outlay 199,597 692,455 540,720 Total $8,576,881 $9,377,445 $10,130,278 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget increases 8.0% from the FY 2019 -20 year end estimate for additional personnel expenditures. These personnel increases include a new Student Resource Officer and a new Captain position for the Police Department. Other personnel increases include a pay increase as recommended by the classification and compensation study. The FY 2020 -21 Budget will also include additional vehicle fuel and training in anticipation of more officer positions being filled. 70 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES POLICE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 256 - 511110 Regular 4,191,212 4,765,561 5,111,319 3,743,782 4,851,535 5,722,899 256 - 511120 Overtime 197,721 247,200 179,450 201,823 255,000 203,597 256- 511180 LTD 13,224 13,859 15,474 3,497 3,497 17,507 256 - 511210 Longevity 95,568 102,756 108,221 103,525 108,458 100,958 256- 511220 Clothing Allowance 59,606 66,384 72,059 49,670 66,008 73,253 256 - 511230 Certification Allowance 39,577 39,556 43,262 34,865 43,802 44,861 256 - 511310 FICA - Employer 340,504 400,619 429,825 303,864 407,730 458,452 256 - 511350 TMRS- Employer 725,510 819,967 885,321 577,319 851,702 988,446 256 - 511410 Health - Employer 522,959 499,951 715,177 516,827 699,490 895,995 256- 511500 Workers' Compensation 35,514 42,826 44,273 38,662 38,662 50,471 TOTAL Personnel Services 6,221,395 6,998,680 7,604,381 5,573,834 7,325,884 8,556,439 Supplies 256- 521000 Operating Supplies 21,116 33,558 39,325 19,490 39,303 60,641 256 - 521100 Office Supplies 4,270 6,004 6,400 4,540 6,186 8,500 256 - 521150 Child Safety Supplies 10,152 0 3,450 2,835 3,400 4,325 256 - 521200 Medical /Chem Supplies 0 0 0 0 0 28,300 256 - 521300 Motor Veh. Supplies 13,566 17,024 17,510 17,290 17,290 18,410 TOTAL Supplies 49,104 56,586 66,685 44,155 66,179 120,176 City Support Services 256 - 532500 City Insurance - Commercial 24,230 26,264 26,000 26,401 25,401 26,000 TOTAL City Support Services 24,230 26,264 26,000 26,401 25,401 26,000 Utility Services 256- 533200 Electric Utility Service 0 0 0 0 0 29,400 256 - 533310 Telephone /Cell Phone 0 81 0 5,936 7,500 0 256- 533330 Telephone /Internet 0 189 39,000 0 0 0 256 - 533410 Water Utility Service 0 0 0 0 0 21,600 256- 533500 Vehicle Fuel 89,017 97,644 132,729 56,709 94,995 160,800 TOTAL Utility Services 89,017 97,914 171,729 62,646 102,495 211,800 Operations Support 256 - 534100 Advertising 0 0 7,400 1,654 6,293 7,400 256- 534200 Printing & Binding 2,991 7,836 10,686 2,932 10,389 11,285 TOTAL Operations Support 2,991 7,836 18,086 4,586 16,682 18,685 Staff Support 256 - 535100 Uniforms 40,788 43,954 43,027 21,294 42,891 54,033 256 - 535200 Awards 1,800 1,316 3,000 3,046 3,055 3,250 256 - 535210 Employee Recognition- Morale 2,122 4,268 4,300 4,173 4,300 5,500 256- 535300 Memberships 2,078 1,526 3,690 1,842 3,690 3,620 256 - 535400 Publications 306 ( 402) 490 74 490 490 256- 535500 Training /Travel 68,656 81,678 63,880 26,463 65,879 118,255 256 - 535510 Meeting Expenses 760 3,220 3,250 912 3,014 3,750 TOTAL Staff Support 116,509 135,559 121,637 57,803 123,320 188,898 71 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 256 - 537100 Medical Services 15,108 256 - 537800 Community Outreach 4.607 TOTAL City Assistance 19,715 Professional Services 256 - 541300 Prof Services /Consulting 53,396 256- 541310 Contract Service - Crematory 0 256 - 541700 Microchip Service 0 TOTAL Professional Services 53,396 Fund Charaes /Transfers Maintenance Services 256- 551100 Building Maintenance 256 - 551400 Minor & Other Equip Maint 256- 551700 Abatement /Lot Cleaning 256 - 551800 Other Maintenance Agreements 256 - 551810 Maintenance Agr. - Radios TOTAL Maintenance Services Debt Service 1,000 1,753 0 745 50,08C 53,578 9,783 12,000 0 0 70,800 6.960 91100 6.195 8.647 10.300 16,742 21,100 6,195 8,647 81,100 80,629 73,993 39,128 70,659 73,503 0 0 0 0 800 0 0 0 0 10,280 80,629 73,993 39,128 70,659 84,583 0 0 0 0 0 1,505 3,818 2,542 2,542 4,300 8,050 10,000 4,280 8,630 20,000 795 745 775 775 825 51.680 57,840 32.875 57.840 65.580 62,030 72,403 40,473 69,788 90,705 Rental /Leasing 256 - 561200 Lease /Purchase Payments 0 0 44,544 44,544 44,544 0 TOTAL Rental /Leasing 0 0 44,544 44,544 44,544 0 Operating Equipment 256- 571000 Furniture & Fixtures 4,094 5,248 6,155 6,014 6,155 9,620 256 - 571200 Vehicles & Access. LESS $5,00 28,885 307,437 202,041 131,421 163,256 150,500 256- 571300 Computer & Periphe. < $5000 0 0 63,257 2,094 63,257 29,970 256 - 571600 Donation - Expense 545 27,655 0 125 125 0 256- 571800 Equipment under $5,000 45.308 55.210 39,975 28,966 37.792 21.083 TOTAL Operating Equipment 78,831 395,551 311,428 168,619 270,585 211,173 Capital Outlay 256 - 581200 Vehicles & Access. Over $5,00 504,003 199,597 351,635 26,876 351,038 333,485 256- 581300 Computer & Periphe. > $5,000 0 0 0 0 0 13,080 256 - 581800 Equipment Over $5,000 25,425 0 195,380 194,952 208,252 194,155 TOTAL Capital Outlay 529,428 199,597 547,015 221,829 559,291 540,720 TOTAL POLICE 7,238,194 8,077,388 9,079,000 6,290,212 8,683,474 10,130,278 72 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES MARSHAL'S OFFICE Personnel Services 259 - 511110 Regular 259 - 511120 Overtime 259 - 511180 LTD 259 - 511210 Longevity 259 - 511220 Clothing Allowance 259 - 511230 Certification Allowance 259 - 511310 FICA - Employer 259 - 511350 TMRS- Employer 259 - 511410 Health - Employer 259 - 511500 Worker' Compensation TOTAL Personnel Services Supplies 259 - 521000 Operating Supplies 259 - 521100 Office Supplies 259 - 521300 Motor Vehicle Supplies 259 - 521600 Equip Maint Supplies TOTAL Supplies Utility Services 259 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 259 - 534200 Printing & Binding TOTAL Operations Support Staff Support 259 - 535100 Uniforms 259 - 535300 Memberships 259 - 535500 Training /Travel 259 - 535510 Meeting Expenses TOTAL Staff Support City Assistance Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 237,246 0 0 0 0 0 4,079 0 0 0 0 0 774 0 0 0 0 0 6,526 0 0 0 0 0 3,120 0 0 0 0 0 2,210 0 0 0 0 0 18,769 0 0 0 0 0 40,857 0 0 0 0 0 31,871 0 0 0 0 0 2,847 0 0 0 0 0 348,298 0 0 0 0 0 191 0 0 0 0 0 715 0 0 0 0 0 1, 862 0 0 0 0 0 76 0 0 0 0 0 2,844 0 0 0 0 0 6.242 0 0 0 0 0 6,242 0 0 0 0 0 106 0 0 0 0 0 106 0 0 0 0 0 1,091 0 0 0 0 0 250 0 0 0 0 0 4,159 0 0 0 0 0 45 0 0 0 0 0 5,546 0 0 0 0 0 73 of 249 8 -06 -2020 03:47 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 259 - 551800 Other Maintenance Agreements 101- GENERAL FUND AS OF: JUNE 30TH, 2020 0 PUBLIC SAFETY 0 259 - 551810 Maintenance Agr. - Radios 2.600 EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 0 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 0 ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 259 - 551800 Other Maintenance Agreements 1,656 0 0 0 0 0 259 - 551810 Maintenance Agr. - Radios 2.600 0 0 0 0 0 TOTAL Maintenance Services 4,256 0 0 0 0 0 Operating Equipment 259 - 571800 Equipment Less $5,000 4,756 0 0 0 0 0 TOTAL Operating Equipment 4,756 0 0 0 0 0 Capital Outlay TOTAL MARSHAL'S OFFICE 372,049 0 0 0 0 0 TOTAL PUBLIC SAFETY 13,339,628 14,328,041 15,607,921 11,096,458 15,421,461 17,287,681 74 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND HEALTH EXPENDITURES ANIMAL SERVICES Personnel Services 762 - 511110 Regular 762 - 511120 Overtime 762- 511180 LTD 762 - 511210 Longevity 762- 511220 Clothing Allowance 762 - 511230 Certification Allowance 762 - 511310 FICA - Employer 762 - 511350 TMRS- Employer 762 - 511410 Health - Employer 762 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 762- 521000 Operating Supplies 762 - 521100 Office Supplies 762 - 521200 Medical /Chem Supplies 762 - 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 762- 532800 Promotional Events TOTAL City Support Services Utility Services 762 - 533200 Electric Utility Service 762- 533410 Water Utility Service 762 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 762 - 534200 Printing & Binding TOTAL Operations Support Staff Support 762- 535100 Uniforms 762 - 535200 Awards 762- 535210 Employee Recognition- Morale 762 - 535500 Training /Travel 762 - 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 187,676 196,431 242,632 170,998 236,200 0 7,560 29,697 38,800 9,802 17,500 0 493 551 730 148 148 0 2,514 1,435 1,264 870 870 0 1,703 0 0 0 0 0 1,500 1,525 3,089 1,000 1,300 0 14,733 17,646 21,800 13,420 19,574 0 32,164 37,347 45,538 26,321 40,888 0 35,695 34,033 50,816 39,432 57,723 0 2,392 2.505 2.889 2.523 2.523 0 286,430 321,170 407,558 264,515 376,726 0 15,440 19,252 17,910 13,312 18,278 0 426 79 2,000 567 1,740 0 21,076 22,528 25,386 19,421 20,031 0 0 102 1,385 8 208 0 36,941 41,961 46,681 33,308 40,257 0 792 928 0 0 0 0 792 928 0 0 0 0 21,091 22,548 21,996 17,105 28,683 0 21,690 28,422 25,008 10,507 22,375 0 10,417 6,660 5,213 2,866 5,226 0 53,198 57,630 52,217 30,478 56,284 0 442 230 1,000 93 193 0 442 230 1,000 93 193 0 3,361 5,652 7,611 1,472 6,318 0 0 0 250 0 0 0 0 0 1,200 277 278 0 2,757 3,891 3,000 425 2,425 0 226 29 500 0 0 0 6,344 9,573 12,561 2,175 9,021 0 75 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND HEALTH EXPENDITURES City Assistance 762 - 537100 Medical Services 762 - 537105 TER Program TOTAL City Assistance Professional Services 762 - 541300 Other Consl /Prof Services 762- 541310 Contrct Svc- B1ueBonnet- Cremat 762 - 541700 Microchip Service 762 - 541702 Spay & Neuter TOTAL Professional Services Fund Charges /Transfers Maintenance Services 762 - 551100 Building Maintenance 762- 551400 Minor & Other Equip Maint 762 - 551700 Abatement 762 - 551810 Maintenance Agr. - Radios TOTAL Maintenance Services Rental /Leasing Operating Equipment 762 - 571000 Furniture & Fixtures 762 - 571200 Vehicles & Access. Less $5,00 762 - 571500 Equipment 762 - 571600 Donation - Expense 762 - 571700 Improvements under $5,000 762 - 571800 Equipment Under $5,000 TOTAL Operating Equipment Capital Outlay 762 - 581200 Vehicles & Access. Over $5,00 762 - 581600 Donation Expense - Capital 762 - 581800 Equipment Over $5,000 TOTAL Capital Outlay TOTAL ANIMAL SERVICES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 18,863 33,813 53,713 36,155 65,494 0 255 0 0 0 0 0 19,118 33,813 53,713 36,155 65,494 0 0 1,920 0 0 0 0 637 1,197 800 315 800 0 2,036 4,951 4,290 3,325 6,650 0 18.107 20,000 0 0 0 0 20,781 28,068 5,090 3,640 7,450 0 14,286 85 0 0 0 0 0 155 500 0 500 0 330 0 0 0 0 0 2,080 1,920 2,400 1,280 2,080 0 16,696 2,160 2,900 1,280 2,580 0 0 0 437 437 246 0 250 0 500 2,367 314 0 1,505 3,450 2,241 2,241 2,241 0 20,889 0 0 0 0 0 174 510 0 0 0 0 1,509 0 0 0 0 0 24,327 3,960 3,178 5,046 2,801 0 64,912 0 60,754 58,887 58,887 0 0 0 0 20,103 20,103 0 0 0 54,174 54,174 54,174 0 64,912 0 114,928 133,164 133,164 0 529,980 499,493 76 of 249 699,825 509,853 693,970 0 8 -06 -2020 03:47 PM 101- GENERAL FUND HEALTH EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ENVIRONMENTAL HEALTH Personnel Services 772 - 511110 Regular 91,681 0 0 0 0 0 772 - 511120 Overtime 2,508 0 0 0 0 0 772 - 511180 LTD 291 0 0 0 0 0 772 - 511210 Longevity 1,974 0 0 0 0 0 772 - 511220 Clothing Allowance 1,684 0 0 0 0 0 772 - 511310 FICA - Employer 6,977 0 0 0 0 0 772 - 511350 TMRS- Employer 14,210 0 0 0 0 0 772 - 511410 Health- Employer 15,153 0 0 0 0 0 TOTAL Personnel Services 134,477 0 0 0 0 0 Supplies 772 - 521000 Operating Supplies 428 0 0 0 0 0 772 - 521100 Office Supplies 372 0 0 0 0 0 TOTAL Supplies 800 0 0 0 0 0 Utility Services Qperations Support 772- 534200 Printing & Binding 242 0 0 0 0 0 TOTAL Operations Support 242 0 0 0 0 0 Staff Support 772 - 535100 Uniforms 467 0 0 0 0 0 772 - 535500 Training /Travel 3.463 0 0 0 0 0 TOTAL Staff Support 3,930 0 0 0 0 0 City Assistance 772- 537800 Community Outreach 338 0 0 0 0 0 TOTAL City Assistance 338 0 0 0 0 0 Professional Services 772 - 541300 Other Consl /Prof Services 19,395 0 0 0 0 0 TOTAL Professional Services 19,395 0 0 0 0 0 Maintenance Services 772 - 551700 Abatement /Lot Cleaning 7,124 0 0 0 0 0 TOTAL Maintenance Services 7,124 0 0 0 0 0 77 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND HEALTH EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operatina Equipment 772 - 571000 Furniture & Fixtures 431 0 0 0 0 0 772 - 571800 Equipment < $5,000 1.236 0 0 0 0 0 TOTAL Operating Equipment 1,667 0 0 0 0 0 Capital Outlay 772 - 581200 Vehicles & Access. > $5,000 31,807 0 0 0 0 0 TOTAL Capital Outlay 31,807 0 0 0 0 0 TOTAL ENVIRONMENTAL HEALTH 199,779 0 0 0 0 0 TOTAL HEALTH 729,759 499,493 699,825 509,853 693,970 0 78 of 249 XXXXX DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi - discipline specialized certifications. Schertz Fire Rescue has an active public education /fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. GOALS AND OBJECTIVES Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes from time of dispatch. • Pre -fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. Support and maintain a safe, healthy, well trained, and high performing work force. • Improve training opportunities specialized operations. • Build upon area -wide technical wildland strike teams. and encourage involvement in rescue, hazardous materials, and Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Semi - Annual inspects all schools and nursing homes. • Encourage public speaking for all firefighters. • Maintain safe construction and occupancy within the city through code enforcement. 79 of 249 FIRE RESCUE XXXXX Attract and maintain a qualified and diverse workforce. • Encourage diverse applicants through career fairs and public education. • Continue to apply for staffing grants through Department of Homeland Security. ORGANIZATIONAL CHART FIRE RESCUE 2018 -19 2019 -20 2020 -21 Fire Chief 1 1 1 Assistant Chief 1 1 1 Emergency Management Coordinator 0 0 1 Fire Marshal 1 1 1 Deputy Fire Marshal 1 1 1 Battalion Chief 4 4 4 Lieutenant 9 9 9 Fire Apparatus Operator 9 9 9 Firefighter 18 18 18 Administrative Assistant 1 1 1 TOTAL POSITIONS 451 451 46 80 of 249 FIRE RESCUE �:�� ► ► •G Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 955 2018 -19 2019 -20 2020 -21 Input Actual Estimate Budget Number of Commercial Occupancies Total staffing Suppression staffing Prevention staffing Support staffing (command /training /admin) Number of fire stations Number of full -time engine companies 955 1018 1035 45 45 46 39 39 39 2 2 2 4 4 5 3 3 3 3 3 3 Number of incidents 2018 -19 2019 -20 2020 -21 Workload/Output Actual Estimate Budget Number of incidents 3,753 4,000 4,150 Unit Responses (# calls for all units Actual Estimate Budget responding to all emergencies) 5,257 5,730 5,900 Buildings preplan contacts 262/237 272/206 Training Hours /Employee Community Contact (citizen contact) 6,538 20,000 18,000 Fire Inspections Conducted 463 450 600 Plan Reviews Completed 205 260 260 Training Hours Provided 7,949 10,504 12,500 I 2018 -19 2019 -20 2020 -21 Efficiency Actual Estimate Budget Average Drive Time (Minutes) 5.51 5.45 • Drive Time < 4 Minutes 31% 32% • of Buildings Preplanned 100% 100% • Prevention Contacts 29% 29% Inspections per Inspector 262/237 272/206 Training Hours /Employee 205 318 81 of 249 5.40 31% 100% 29% 360/240 329 XXXXX FIRE RESCUE XXXXX Personnel 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Personnel $4,611,501 $4,948,288 $5,235,582 Supplies 18,529 23,355 23,855 Utility Services 55,221 83,000 76,600 Operations Support 392 1,000 2,150 Staff Support 172,038 195,600 196,600 City Assistance 20,868 24,000 23,000 Professional Services 33,465 69,000 55,500 Maintenance Services 70,560 76,400 76,000 Other Costs 1,594 2,061 0 Rental /Leasing 25,581 10,600 13,500 Operating Equipment 100,193 145,246 143,000 Capital Outlay 177,855 188,114 291,000 Total $5,287,797 $5,766,664 $6,136,787 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget will increase 6.4% from the FY 2019 -20 year end estimate from higher personnel costs to hire a new Emergency Management Coordinator to oversee the Emergency Operations Center during events, coordinate the update of emergency plans, and apply for applicable grants. Capital Outlay will increase to begin replacing handheld radios over 3 years. 82 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXCX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 257 - 533100 Gas Utility Service 257 - 511110 Regular 2,567,507 2,940,564 2,891,488 2,400,196 3,094,509 3,254,823 257 - 511120 Overtime 430,940 380,812 440,000 178,491 400,000 425,000 257 - 511180 LTD 8,160 8,758 8,432 2,149 2,149 9,552 257 - 511210 Longevity 62,328 63,571 68,486 61,012 65,450 71,860 257 - 511220 Clothing Allowance 12,720 13,524 13,316 10,620 14,000 13,478 257 - 511230 Certification Allowance 41,755 43,670 47,336 30,118 42,000 47,597 257 - 511310 FICA - Employer 231,811 263,091 263,396 195,031 276,620 289,985 257 - 511350 TMRS- Employer 502,724 563,873 550,205 385,072 577,830 618,540 257 - 511410 Health - Employer 313,707 309,147 400,802 333,597 453,962 476,203 257 - 511500 Workers' Compensation 20,051 24.492 24.927 21.768 21.768 28.544 TOTAL Personnel Services 4,191,703 4,611,501 4,708,388 3,618,055 4,948,288 5,235,582 Supplies 98,600 257 - 535210 Employee Recognition- Morale 4,325 4,452 4,700 1,316 4,700 257 - 521000 Operating Supplies 4,059 5,064 7,590 1,588 7,000 7,500 257 - 521100 Office Supplies 1,976 2,574 3,200 1,722 3,200 3,200 257 - 521200 Medical /Chem Supplies 5,266 9,324 11,003 6,885 10,955 10,955 257 - 521300 Motor Veh. Supplies 37 136 1,000 96 1,000 1,000 257 - 521600 Equip Maint Supplies 905 1,433 1,200 543 1,200 1,200 TOTAL Supplies 195,600 12,244 18,529 23,992 10,834 23,355 23,855 City Support Services Utility Services 257 - 533100 Gas Utility Service 3,150 5,409 7,000 4,164 7,000 7,000 257 - 533200 Electric Utility Service 9,393 9,685 25,000 11,935 20,000 25,000 257- 533320 Telephone /Air Cards 0 0 3,000 0 0 3,000 257 - 533330 Telephone /Internet 1,023 142 0 0 0 0 257- 533410 Water Utility Service 1,821 1,347 3,600 15,168 18,000 3,600 257 - 533500 Vehicle Fuel 33.643 38,638 38,000 22,600 38,000 38,000 TOTAL Utility Services 49,030 55,221 76,600 53,867 83,000 76,600 Operations Support 257 - 534100 Advertising 0 0 150 0 0 150 257 - 534200 Printing & Binding 142 392 1,000 335 1,000 2,000 TOTAL Operations Support 142 392 1,150 335 1,000 2,150 Staff Support 257 - 535100 Uniforms 82,009 87,750 97,600 72,276 97,600 98,600 257 - 535210 Employee Recognition- Morale 4,325 4,452 4,700 1,316 4,700 4,700 257 - 535300 Memberships 2,643 3,058 3,500 3,267 3,500 3,500 257 - 535400 Publications 1,966 1,854 3,500 104 3,500 2,300 257- 535500 Training /Travel 56,503 65,122 72,199 57,013 72,000 73,000 257 - 535510 Meeting Expenses 3,499 2,907 4,388 1,990 4,300 4,500 257- 535600 Professional Certification 6.012 6.894 10,000 6.549 10.000 10.000 TOTAL Staff Support 156,958 172,038 195,887 142,516 195,600 196,600 83 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 257 - 537800 Community Outreach 15,18 TOTAL City Assistance 15,183 Professional Services 257- 541300 Other Professional Services 25,875 TOTAL Professional Services 25,875 Fund Charaes /Transfers Maintenance Services 257 - 551400 Minor & Other Equip Maint 257 - 551800 Other maintenance agreement 257 - 551810 Maintenance Agr. - Radios 257 - 551900 Construction TOTAL Maintenance Services Other Costs 257 - 554200 Deployment - Reimb- TIFMAS TOTAL Other Costs Debt Service 54 20,001 14,040 24,87' 58,968 15,160 15,160 20,868 24,000 14,208 24,000 23,000 20,868 24,000 14,208 24,000 23,000 33,465 68,000 38,011 69,000 55,500 33,465 68,000 38,011 69,000 55,500 284 2,500 871 15,000 2,500 20,964 31,400 13,681 31,400 43,500 13,100 15,000 8,960 15,000 15,000 36,213 15,000 1,903 15,000 15,000 70,560 63,900 25,414 76,400 76,000 1,594 0 2,061 2,061 0 1,594 0 2,061 2,061 0 Rental /Leasing 257 - 561200 Lease /Purchase Payments 15,916 25,581 10,600 81990 10,600 13,500 TOTAL Rental /Leasing 15,916 25,581 10,600 8,990 10,600 13,500 Operating Equipment 257 - 571000 Furniture & Fixtures 14,582 14,417 49,803 39,034 39,034 22,000 257 - 571200 Vehicles & Access. LESS $5,00 5,544 7,995 8,000 3,281 8,125 10,000 257 - 571300 Computer & Periphe. < $5000 14,545 13,907 19,787 13,242 19,750 18,000 257 - 571310 Computer Software 1,278 6,417 8,000 498 8,000 15,000 257 - 571400 Communication Equip LESS $500 4,054 11,964 17,937 11,122 17,937 18,000 257 - 571600 Police /Fire /Medical Equipment 97,767 40,568 71,275 34,625 43,200 46,000 257 - 571800 Equipment under $5,000 5,429 4,926 9,200 1,390 9,200 14,000 TOTAL Operating Equipment 143,199 100,193 184,002 103,191 145,246 143,000 Capital Outlay 257 - 581200 vehicles & Access. Over $5,00 89,953 177,855 132,000 84,042 132,000 134,000 257 - 581400 Communication Equip Over $500 0 0 25,000 25,388 25,388 135,000 257 - 581600 Donation - Expense 24,864 0 0 14,726 14,726 0 257 - 581800 Equipment Over $5,000 7,000 0 16,000 14,957 16,000 22,000 TOTAL Capital Outlay 121,817 177,855 173,000 139,113 188,114 291,000 TOTAL FIRE RESCUE 4,806,193 5,287,798 5,529,519 4,156,594 5,766,664 6,136,787 84 of 249 XXXXX DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and inspections for various residential and commercial construction projects. The Division is responsible for maintaining health, safety, and welfare through professional review of building plans, permits and performing inspections to works closely with citizens, contractors, builders, developers, and other City Departments to assist in creating an attractive and safe community. GOALS AND OBJECTIVES Implement new permitting /planning /Code Enforcement software to provide increased customer service, transparency, and efficiency on all development projects. Continue to improve department processes to expedite the plan review and permitting process. Strive to provide superior customer service through courteous and professional relationships with the community. Continue to train counter staff to interpret building code regulations with the goal to successfully guide customers through the permit and inspection process. Promote the use of automated technology in permit application and inspection software (SharePoint, WebQA, and permitting software City View) which will streamline the process and provide the applicant with on- line access to projects. Continue to provide and improve upon a high level of professional services to the varied stakeholders served, including builders, developers, landowners, neighborhood groups, business owners, appointed officials and Council members, and citizens of the community. 85 of 249 INSPECTIONS XXXXX Promote continuous staff development and cross training to improve efficiency and customer service by increasing the technical knowledge of staff. Continue to expand efforts for community education of Building Safety through the City of Schertz Building Safety Month activities. Review, adopt and implement new Building Codes in order to ensure the health and safety of Schertz residents. ACCOMPLISHMENTS Inspections staff obtained various International Code Council (ICC) and Texas State Board of Plumbing Examiners Inspector. Attended various continuing education classes virtually related to building code regulations, the Master Exam Prep Class for Plumbing, Coaching and Teambuilding Skills for Managers and Supervisors, ADA Accessibility Training, various webinars for inspector training, and training to maintain active Plumbing Licenses and Master Electrical Licenses. Continually improved upon the customer service with the addition of some graphic brochures for permitting, carports, sheds, etc. Continued the yearly program to raise awareness for Building Safety Month which included safety tips on the City social media site and an article in the Schertz Magazine. Successfully continued with the digital plan and permit submittal and review process by utilizing SharePoint and WebQA to increase efficiency and customer service and added organization to provide for internal improvements. Continually reviewed and improved the online inspection request system based on customer input to improve communication with customers. Continued the monthly contractor meetings and quarterly meetings with the Greater San Antonio Builders Association (GSABA) to foster partnerships with the building community. Increased focus on continued training for staff. 86 of 249 INSPECTIONS • A► •►_ I I Eel . 1 XXXXX INSPECTIONS 2018 -19 2019 -20 2020 -21 Dir. of Planning & Comm. Dev. 1 1 1 Executive Assistant 1 1 1 Chief Building Official 1 1 1 Plans Examiner 1 1 1 Building Inspector 3 5 5 Permit Technician 2 2 2 Development Specialists* 0 1 1 TOTAL POSITIONS 1 91 121 12 *Split with Utility Billing New Residential Construction 2018 -19 2018 -19 2019 -20 Workload /Output Actual Estimate Budget New Residential Construction 338 360 360 New Commercial Construction 19 26 26 Reroof Permits 903 850 850 Accessory /Temporary Building Permits 49 25 25 Deck/Patio Permits 83 60 60 Sign Permits 102 100 100 Other Permits 2986 3000 3000 Mechanical Permits 1116 900 900 87 of 249 INSPECTIONS Electric Permits Plumbing Permits XXXXX 918 800 800 1389 1000 1000 Total Permit/License /Fee Revenue $2,279,822 $2,547,756 $2,547,756 Standard Inspections (i.e. framing) 13,338 15,000 15,000 and Re- Inspections 2018 -19 2019 -20 2020 -21 Effectiveness Actual I Estimate Budget Standard Inspections (i.e. framing) 13,338 15,000 15,000 and Re- Inspections Personnel 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Personnel $802,083 $816,684 $894,229 Supplies 2,897 5,378 5,076 Utility Services 6,047 6,000 8,400 Operations Support 1,206 2,400 1,000 Staff Support 25,975 41,261 41,261 Professional Services 69,720 70,000 70,000 Operating Equipment 2,841 600 650 Capital Outlay 52,087 29,000 0 Total $962,856 $971,323 $1,020,616 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget increases 5.1 % from the FY 2019 -20 year end estimate with the implementation of the classification and compensation recommendation. 88 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 258 - 511110 Regular 258 - 511120 Overtime 258 - 511180 LTD 258 - 511210 Longevity 258 - 511230 Certification Allowance 258 - 511310 FICA - Employer 258 - 511350 TMRS- Employer 258 - 511410 Health- Employer 258 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 258 - 521000 Operating Supplies 258 - 521100 Office Supplies 258 - 521300 Motor vehicle Supplies 258 - 521600 Equip Maint Supplies TOTAL Supplies City Sui2port Services Utility Services 258 - 533500 vehicle Fuel TOTAL Utility Services Operations Support 258 - 534200 Printing & Binding TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 420,670 568,258 567,480 439,526 569,659 608,575 27,467 14,090 17,460 5,328 18,000 15,212 1,300 1,611 1,759 438 438 1,887 7,295 8,672 13,952 11,849 11,849 12,809 0 182 291 231 300 288 33,516 44,918 45,805 33,615 43,265 48,682 73,523 95,749 95,683 65,595 89,331 103,840 64,366 67,260 97,084 67,580 82,507 101,281 11081 1.342 1,529 1,335 1.335 1.655 629,218 802,083 841,043 625,497 816,684 894,229 1,056 1,287 1,614 495 1,614 1,600 1,399 1,378 2,400 540 2,400 2,400 72 159 864 114 864 576 22 73 500 0 500 500 2,549 2,897 5,378 1,149 5,378 5,076 4,461 6,047 9,720 3,151 6,000 8,400 4,461 6,047 9,720 3,151 6,000 8,400 1.781 1,206 2,400 0 2,400 11000 1,781 1,206 2,400 0 2,400 1,000 Staff Support 258 - 535100 Uniforms 4,857 5,306 8,690 1,159 8,690 8,690 258 - 535300 Memberships 259 318 745 243 745 745 258 - 535400 Publications 1,589 1,345 2,298 93 2,298 2,298 258 - 535500 Training /Travel Staff 9,942 16,133 23,341 7,431 23,341 23,341 258 - 535510 Meeting Expenses 666 830 2,100 430 2,100 2,100 258 - 535600 Professional Certification 1.941 2.042 4.087 874 4.087 4.087 TOTAL Staff Support 19,254 25,975 41,261 10,230 41,261 41,261 ity Assistance 89 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 258 - 541300 Other Consl /Prof Services 260,540 TOTAL Professional Services 260,540 Maintenance Services Rental /Leasing Operating Equipment 258 - 571000 Furniture & Fixtures 5,391 258 - 571200 vehicles &Access. LESS $5,000 0 TOTAL Operating Equipment 5,391 Capital Outlay 258 - 581200 Vehicles & Access. Over $5,00 0 TOTAL Capital Outlay 0 TOTAL INSPECTIONS 69,720 70,000 9,625 70,000 70,000 69,720 70,000 9,625 70,000 70,000 903 600 0 600 650 1,938 0 0 0 0 2,841 600 0 600 650 52,087 29,000 0 29,000 0 52,087 29,000 0 29,000 0 923,193 962,856 90 of 249 999,402 649,652 971,323 1,020,616 XXXXX DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND • The Street Department provides high quality service in design, construction, and renovation of streets and continues to perform services in a customer service first manner to meet the needs of the citizens. Provides safe and efficient movement of the people and goods through a well- designed, operated, and maintained transportation network. Evaluates affordability and efficiency options for providing street maintenance services. Chipping service is provided as requested by the residents. The Street Division assists other departments as needed. GOALS AND OBJECTIVES Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. Plan, design, construct, operate, and maintain traffic functions, traffic control devices, street resurfacing and rehabilitation, street lights, street signs, street sweeping, and crosswalk signals. Emphasize safety to our employees to reduce preventable accidents. Provide traffic counts and speed information on specific streets as requested. Design and prepare street maintenance plans, pothole patching, and sidewalk construction. 91 of 249 PUBLIC WORKS - STREETS •: A► • _ I I Eel . 1 STREETS 2018 -19 2019 -20 2020 -21 Public Works Manager Streets/Drainage 1 1 1 Street Supervisor 1 1 1 Foreman 1 1 1 Street Worker 11 5 6 6 Street Worker 1 6 8 8 TOTAL POSITIONS 14 17 17 PERFORMANCE INDICATORS Street Sweeping hours 2018 -19 2019 -20 2020 -21 Workload /Output Actual Estimate Budget Street Sweeping hours 1252 1284 1512 Number of signs produced 975 992 1000 Quantity of asphalt purchased (tons) 248 350 400 Special projects (Hours) 131 900 800 Street centerline miles 163 165 167 Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 92 of 249 118,450 122,003 45 45 4,561 4,447 125,663 45 4323 XXXXX 2018 -19 2019 -20 2020 -21 Efficiency Actual Estimate Budget Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 92 of 249 118,450 122,003 45 45 4,561 4,447 125,663 45 4323 XXXXX PUBLIC WORKS - STREETS XXXXX Effectiveness 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Hours spent on roadway maintenance 2340 2380 2600 Personnel 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Personnel $725,346 Supplies 92,910 City Support 0 Utility Services 184,414 Staff Support 17,397 Professional Services 6,345 Maintenance Services 40,561 Rental /Leasing 5,043 Operating Equipment 41,318 Capital Outlay 188,545 Total $1,301,880 PROGRAM JUSTIFICATION AND ANALYSIS $764,448 118,900 2,000 174,600 15,338 15,000 331,869 5,000 5,900 342,125 $1,775,180 $929,607 117,950 0 176,000 21,120 18,000 285,500 6,000 9,800 0 $1,563,977 The FY 2020 -21 Budget will decrease 11.9% from the FY 2019 -20 year end estimate. Increases in personnel expenditures related to the classification and compensation study implementation is offset with fewer capital purchases planned in FY 2020 -21. 93 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 2,515 3,250 2,139 3,500 3,750 359 - 521050 Operating Supplies -Sign 359 - 511110 Regular 507,802 491,977 570,015 361,319 495,927 602,025 359 - 511120 Overtime 5,124 6,032 6,305 6,765 9,200 6,240 359 - 511180 LTD 1,601 1,478 1,767 389 389 1,866 359 - 511210 Longevity 15,381 16,927 17,138 16,786 16,665 19,162 359 - 511230 Certification Allowance 2,389 2,112 2,910 1,339 2,000 2,880 359 - 511310 FICA - Employer 40,314 40,391 45,206 28,949 40,070 47,776 359 - 511350 TMRS- Employer 85,636 83,788 95,097 55,914 83,702 102,467 359 - 511410 Health- Employer 101,200 66,618 121,404 70,887 100,817 127,821 359 - 511500 Workers' Compensation 13.958 16.024 17.954 15.678 15.678 19.370 TOTAL Personnel Services 773,404 725,346 877,796 558,026 764,448 929,607 Supplies 359 - 521000 Operating Supplies 2,342 2,515 3,250 2,139 3,500 3,750 359 - 521050 Operating Supplies -Sign 19,967 16,691 45,000 31,973 35,000 30,000 359 - 521055 Operating Supplies- StreetMain 56,259 71,658 65,200 45,100 77,200 80,000 359 - 521100 Office Supplies 295 350 400 328 400 400 359 - 521200 Medical /Chem Supplies 1,000 465 1,000 488 1,000 2,000 359 - 521300 Motor Veh. Supplies 995 1,232 1,800 1,108 1,800 1,800 TOTAL Supplies 80,858 92,910 116,650 81,135 118,900 117,950 City Support Services 10,496 17,397 18,620 12,173 15,338 21,120 359 - 532800 EMPLOYEE APPRECIATION EVENTS 0 0 2,500 1,229 2,000 0 TOTAL City Support Services 0 0 2,500 1,229 2,000 0 Utility Services 359 - 533200 Electric Utility Service 135,545 140,869 140,000 98,142 142,000 140,000 359 - 533210 Utilities - Poles 0 4,440 0 0 0 0 359 - 533410 Water Utility Service 559 473 0 407 600 0 359 - 533500 Vehicle Fuel 36,954 38,631 35,000 22,902 32,000 36,000 TOTAL Utility Services 173,057 184,414 175,000 121,450 174,600 176,000 Operations Support Staff Support 359 - 535100 Uniforms 8,351 13,338 12,000 10,271 12,000 13,500 359 - 535300 Memberships 0 149 0 0 0 0 359 - 535500 Training /Travel 1,423 3,023 4,000 1,714 2,138 5,000 359 - 535510 Meeting Expenses 495 726 1,200 188 700 1,200 359 - 535600 Professional Certification 227 161 1,420 0 500 1,420 TOTAL Staff Support 10,496 17,397 18,620 12,173 15,338 21,120 94 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES City Assistance Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 359 - 541310 Contractual Services 18,19 TOTAL Professional Services 18,193 Maintenance Services 359 - 551400 Minor & Other Equip Maint 0 359 - 551600 Outsourced Street Maintenance 70,181 TOTAL Maintenance Services 70,181 Debt Service Rental /Leasing. 359 - 561100 Rental- Equipment 3.201 TOTAL Rental /Leasing 3,201 Operating Equipment 359 - 571000 Furniture & Fixtures 300 359 - 571200 Vehicles & Access under $5,00 1,166 359 - 571800 Equipment under $5,000 5,196 TOTAL Operating Equipment 6,662 Capital Outlay 359 - 581200 Vehicles & Access. Over $5,00 7,475 359 - 581750 Street Crossing Improvements 25,818 359 - 581800 Equipment Over $5,000 60.860 TOTAL Capital Outlay 94,153 6,345 11,000 9.765 15,000 18,000 6,345 11,000 9,765 15,000 18,000 320 500 0 500 500 40,241 331,369 82,491 331,369 285,000 40,561 331,869 82,491 331,869 285,500 5,043 6,000 11900 5,000 6,000 5,043 6,000 1,900 5,000 6,000 0 300 0 0 300 0 0 0 2,500 5,000 41,318 1,400 516 3,400 4,500 41,318 1,700 516 5,900 9,800 156,398 282,125 0 282,125 0 0 60,000 0 60,000 0 32,147 0 0 0 0 188,545 342,125 0 342,125 0 TOTAL STREETS 1,230,206 1,301,880 1,883,260 868,686 1,775,180 1,563,977 TOTAL PUBLIC ENVIRONMENT 1,230,206 1,301,880 1,883,260 95 of 249 868,686 1,775,180 1,563,977 XXXXX COMMUNITY DEPARTMENT: 460 PARKS, RECREATION AND SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 400 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed maintenance contracts, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community -wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, community surveys, and community meetings. It plans and implements over 50 special events, recreation programs, and parades. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special Events Fund. In addition, the Director oversees and manages the contracts with the YMCA of Greater San Antonio for the staffing and programming of the Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center, and the outdoor pools at Pickrell Park and Wendy Swan Memorial Park. GOALS AND OBJECTIVES Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. Implement the on -going Parks and Open Space Master Plan recommendations and priorities to keep pace with the needs of an expanding community. Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings. Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high quality parks and recreational facilities, swimming pools, and senior center. 96 of 249 XXXXX PARKS, RECREATION AND COMMUNITY SERVICES Continue to expand our internal, recreation services program through our Music & Movies in the Park series, restructuring of our established special events, and introduction of more adult- oriented sports opportunities. Continue to expand our nature park educational opportunities through more organized, structured site tours and programming accomplished through partnerships with the Friends of Crescent Bend Nature Park, members of the local birding community, and the local school district (SCUCISD). ORGANIZATIONAL CHART PARKS, RECREATION & COMMUNITY SERVICES 2018 -19 2019 -20 2020 -21 Director of Parks, Recreation & Community Services 1 1 1 Administrative Assistant 1 1 1 Parks Manager 1 1 1 Park Maintenance Crew Supervisor 1 1 1 Park Maintenance Technician 1 4 5 5 Park Worker I, Part Time 1 1 1 Seasonal Park Workers 1 1 1 Events Manager 1 1 1 Events Specialist 1 1 1 TOTAL POSITIONS 12 13 13 97 of 249 XXXXX PARKS, RECREATION AND COMMUNITY SERVICES �. �. Total Acres of Park Land Managed Total Acres of City Campuses Managed Total Acres of Land Managed Per FTE Total Miles of Trails Managed Special Events, Programs & Parades 401.11 401.11 401.11 48.68 52.37 89.96 89.96 75.58 25 25 50 50 50 2018 -19 2019 -20 2020 -21 Workload/Outputs Actual Estimate Budge Total Acres of Park Land Managed Total Acres of City Campuses Managed Total Acres of Land Managed Per FTE Total Miles of Trails Managed Special Events, Programs & Parades 401.11 401.11 401.11 48.68 52.37 89.96 89.96 75.58 25 25 50 50 50 Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 119.40 2018 -19 2019 -20 2020 -21 Efficiency Actual I Estimate Budget Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 119.40 119.40 123.09 70.02 70.02 70.02 800 500 500 1,200 1,200 1,200 Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Volunteer Hours Special Events Attendance Youth Sports Registrations (BVYA & SYSA) off MI 0 MIZ off -11 .M Budget 2018 -19 2019 -20 2020 -21 Effectiveness Actual Estimate Bud et Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Volunteer Hours Special Events Attendance Youth Sports Registrations (BVYA & SYSA) off MI 0 MIZ off -11 .M Budget 2018 -19 2019 -20 2020 -21 Supplies Actual Estimate Budget Personnel $568,334 $598,920 $709,059 Supplies 68,853 99,050 99,350 City Support Services 20,808 105,934 86,500 Utility Services 225,783 246,500 246,000 Operations Support 1,847 1,561 2,000 Staff Support 17,338 15,115 19,670 Professional Services 151,897 137,500 137,500 Maintenance Services 11,688 97,458 24,000 Rental /Leasing 13,630 10,000 10,000 98 of 249 xxxxx PARKS, RECREATION AND COMMUNITY SERVICES Operating Equipment Capital Outlay Total 93,040 66,829 65,00# 1910,419 17•,408 185,0011: $1,483,637 $1,555,275 $1,584,079 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020-21 Budget will increase 1.9% from the FY 2019-20 year end estimate with the classification and compensation study recommendation which is partially offset with less maintenance with the completion of the Senior Center Parking lot renovation. 99 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES PARKS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 41,419 29,117 31,671 25,394 34,250 34,250 460 - 511110 Regular 301,260 384,802 433,586 297,707 391,154 470,136 460 - 511120 Overtime 16,047 17,549 14,793 10,595 17,800 16,448 460- 511180 LTD 885 1,106 1,326 237 237 1,439 460 - 511210 Longevity 6,669 9,832 4,022 2,880 2,815 3,608 460- 511230 Certification Allowance 2,908 3,485 6,984 1,042 1,768 6,912 460 - 511310 FICA - Employer 24,030 31,366 35,142 22,980 31,653 38,017 460 - 511350 TMRS- Employer 52,016 66,696 72,479 44,570 66,083 80,121 460 - 511410 Health- Employer 51,281 49,453 83,806 51,792 83,982 88,054 460 - 511500 Workers' Compensation 3.379 4.045 3,926 3.428 3.428 4.324 TOTAL Personnel Services 458,475 568,334 656,064 435,232 598,920 709,059 Supplies 460 - 521000 Operating Supplies 41,419 29,117 31,671 25,394 34,250 34,250 460- 521100 Office Supplies 430 1,330 1,000 1,307 1,500 1,500 460 - 521200 Medical /Chem Supplies 2,502 1,348 2,600 1,770 2,500 2,600 460 - 521300 Motor Vehicle Supplies 256 29 500 190 225 500 460 - 521310 Landscaping Supplies -Parks 21,397 15,071 25,500 8,427 25,500 25,500 460 - 521315 Landscaping Supplies- Campus 943 17,107 30,500 10,232 30,500 30,500 460- 521400 Plumbing Supplies 4,221 4,277 4,000 1,601 4,000 4,000 460 - 521610 Building Maintenance Supplies 619 575 500 99 575 500 TOTAL Supplies 71,788 68,853 96,271 49,020 99,050 99,350 City Support Services 460 - 532601 Holidazzle 0 0 25,559 25,559 25,559 26,000 460 - 532604 4th of July Jubilee 0 0 26,000 1,676 26,000 26,000 460- 532607 National Night Out 0 0 500 0 0 0 460 - 532619 Schertz Sweetheart 0 0 10,941 2,389 2,500 10,000 460- 532620 Sweetheart Scholarships 0 0 4,000 0 4,000 4,000 460 - 532626 Other Events 0 0 37,125 11,189 37,500 6,500 460- 532629 MOVING ON MAIN 0 0 375 375 375 4,000 460 - 532800 Music, Movies in the Park 10,437 20,808 10,000 453 10,000 10,000 TOTAL City Support Services 10,437 20,808 114,500 41,641 105,934 86,500 Utility Services 460- 533200 Electric Utility Service 73,034 67,279 76,000 39,402 76,000 76,000 460 - 533310 Telephone /Cell Phones 28 0 0 0 0 0 460- 533410 Water Utility Service 171,163 147,692 160,000 98,880 160,000 160,000 460 - 533500 Vehicle Fuel 11,804 10,812 8,500 5,540 10,500 10,000 TOTAL Utility Services 256,028 225,783 244,500 143,822 246,500 246,000 100 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXWX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 460- 541300 Other Consl /Prof Services 460 - 534100 Advertising 999 460 - 534200 Printing & Binding 0 460 - 534800 Temporary Empl. Services 0 TOTAL Operations Support 999 Staff Support 0 460 - 551618 veteran's Memorial Maint. 460- 535100 Uniforms 3,853 460 - 535300 Memberships 201 460 - 535500 Training /Travel 3,830 460 - 535510 Meeting Expenses 316 TOTAL Staff Support 8,200 Citv Assistance 2,574 460 - 571600 Donation - Expense Professional Services 1,000 460- 541300 Other Consl /Prof Services 1,646 460 - 541310 Contract Services 114,246 TOTAL Professional Services 115,892 Maintenance Services 0 460- 551100 Building Maintenance 1,078 460 - 551400 Minor & Other Equip Maint 5,418 460- 551600 Street Maintenance Materials 0 460 - 551618 veteran's Memorial Maint. 2,316 460 - 551710 Landscaping 4.906 TOTAL Maintenance Services 13,718 Rental /Leasing 6,750 460 - 561100 Rental - Equipment 2,321 460- 561200 Lease Payments - Principal 27,172 TOTAL Rental /Leasing 29,494 Operating Eguipment 10,000 460 - 571000 Furniture & Fixtures 2,574 460 - 571600 Donation - Expense 13,970 460 - 571700 Improvements under $5,000 0 460- 571800 Equipment under $5,000 7,523 TOTAL Operating Equipment 24,067 Capital Outlay 15,115 460 - 581200 Vehicles & Access. Over $5,00 0 460 - 581700 Improvements Over $5,000 0 460 - 581800 Equipment Over $5,000 70,408 TOTAL Capital Outlay 70,408 TOTAL PARKS 1,847 1,000 0 1,000 1,000 0 0 0 31 0 0 105 106 530 1,000 1,847 1,105 106 1,561 2,000 7,244 7,195 5,402 6,750 7,195 2,015 1,625 882 1,625 1,625 6,897 10,000 4,986 5,890 10,000 1,182 850 484 850 850 17,338 19,670 11,755 15,115 19,670 8,571 6,000 1,868 6,000 6,000 143,326 131,500 74,899 131,500 131,500 151,897 137,500 76,766 137,500 137,500 479 2,500 1,460 1,500 2,500 4,336 5,000 1,556 2,500 5,000 0 60,000 0 60,000 10,000 761 29,878 7,540 28,458 1,500 6.113 5,000 4,627 51000 5.000 11,688 102,378 15,182 97,458 24,000 13,630 8,015 7,621 10,000 10,000 0 0 0 0 0 ___ 13,630 8,015 7,621 10,000 10,000 783 1,829 1,829 1,829 0 0 0 0 0 0 71,718 50,000 21,511 50,000 50,000 20,539 15,000 12.970 15,000 15.000 93,040 66,829 36,310 66,829 65,000 133,974 0 0 0 0 153,733 128,196 19,624 131,631 140,000 22.712 45,000 6,790 44.777 45.000 310,419 173,196 26,414 176,408 185,000 1,059,505 1,483,637 1,620,028 101 of 249 843,869 1,555,275 1,584,079 XXXXX DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatics Center. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. GOALS AND OBJECTIVES Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. Incorporate management oversight of the Schertz Aquatics Center in order to expand the availability of recreational and health/well-being programming and provide year-round access to same. 102 of 249 POOL ORGANIZATIONAL CHART PERFORMANCE INDICATORS Revenue per year Outdoor Pools Days open per year Outdoor Pools Daily Admissions Wendy Swan Pool Total Attendance Wendy Swan Pool Daily Admissions Pickrell Pool Total Attendance Pickrell Pool Season Pool Pass Sales Total Attendance Schertz Aquatics Ctr $26,410 2018 -19 2019 -20 2020 -21 Workload/Outputs Actual Estimate Budget Revenue per year Outdoor Pools Days open per year Outdoor Pools Daily Admissions Wendy Swan Pool Total Attendance Wendy Swan Pool Daily Admissions Pickrell Pool Total Attendance Pickrell Pool Season Pool Pass Sales Total Attendance Schertz Aquatics Ctr $26,410 $13,190 $29,000 71 61 71 $3,619 0 $4,000 2,249 0 2,500 $18,517 $11,800 $20,000 10,104 6,500 10,500 $4,274 $1,390 $5,000 78,000 Cost per resident for Pool Operations *Cost per resident with the new Schertz Aquatics Center 103 of 249 $14.41 $14.25 $14.25 XXXXX 2018 -19 2019 -20 2020 -21 Efficiency Actual Estimate Budget Cost per resident for Pool Operations *Cost per resident with the new Schertz Aquatics Center 103 of 249 $14.41 $14.25 $14.25 XXXXX POOL XXXXX Supplies 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Supplies $15,344 $25,500 $25,500 Utility Services 27,256 28,000 16,500 Professional Services 2,993 0 0 Maintenance Services 519,889 517,912 527,878 Operating Equipment 2,125 0 0 Total $567,606 $571,412 $569,878 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget will decrease 0.3% from the FY 2019 -20 year end estimate. 104 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SWIM POOL Personnel Services Supplies 463- 521000 Operating Supplies 3,850 2,271 4,500 2,904 4,500 4,500 463 - 521200 Chem /Med /Lab Supplies 16,070 13,033 18,000 4,045 18,000 18,000 463- 521600 Equip Maint Supplies 570 40 0 0 3.000 3.000 TOTAL Supplies 20,490 15,344 22,500 6,949 25,500 25,500 City Support Services Utility Services 463 - 533200 Electric Utility Service 11,354 17,482 10,000 10,279 16,000 10,000 463- 533410 Water Utility Service 16.481 9,773 6,500 1.851 12.000 6.500 TOTAL Utility Services 27,835 27,256 16,500 12,130 28,000 16,500 Operations Support Staff Support Professional Services 463 - 541300 Other Consl /Prof Services 0 2,993 0 0 0 0 TOTAL Professional Services 0 2,993 0 0 0 0 Maintenance Services 463 - 551400 Minor & Other Equip Maint 14,143 12,385 13,000 3,876 10,411 10,000 463 - 551700 Contract Maintenance 515,073 507.504 517,878 244.876 507.501 517.878 TOTAL Maintenance Services 529,217 519,889 530,878 248,751 517,912 527,878 Rental /Leasing Operatina Equipment 463 - 571000 Furniture & Fixtures 1,032 2,125 0 0 0 0 TOTAL Operating Equipment 1,032 2,125 0 0 0 0 Capital Outlay TOTAL SWIM POOL 578,573 567,606 105 of 249 569,878 267,830 571,412 569,878 XXXXX DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, Event Facilities provides a place where guests can celebrate life events such as social or cultural activities. The Event Facilities are centrally located in Schertz for businesses and other organizations to hold meetings, training, and /or other specialized events. This department handles all coordinates and executes each event from start to finish (initial deposit to event feedback). GOALS AND OBJECTIVES Promotes community involvement by attracting public events such as fundraisers, tradeshows /conventions, and performing arts events. Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events. Promotes relationships with surrounding cities, businesses, organizations, and citizens by offering audio /video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements. 106 of 249 EVENT FACILITIES EVENT FACILITIES 2018 -19 2019 -20 2020 -21 Civic Center Manager 1 1 1 Civic and Community Centers Coordinator 1 1 1 Event Attendant 3 2 2 P/T Event Attendant 1 2 2 TOTAL POSITIONS 6 6 6 Number of events booked 2018 -19 2019 -20 2020 -21 Workload/Output Actual Estimate Budget Number of events booked 1,019 700 850 Number of events cancelled 30 182 100 Number of facility tours 256 400 400 Number of web inquiries answered 152 225 250 Revenue 107 of 249 302,516 185,000 200,000 41,577 30,000 35,000 XXXXX 2018 -19 2019 -20 2020 -21 Efficiency Actual Estimate Budget Revenue 107 of 249 302,516 185,000 200,000 41,577 30,000 35,000 XXXXX EVENT FACILITIES XXXXX Tradeshows /conventions Customer satisfaction Rating 13 12 13 95% 100% 100% 2018 -19 2019 -20 2020 -21 Effectiveness Actual Estimate Budget Tradeshows /conventions Customer satisfaction Rating 13 12 13 95% 100% 100% Personnel Services 2017 -18 2018 -19 2019 -20 Budget Actual Estimate Budget Personnel Services $239,440 $268,222 $286,109 Supplies 3,246 5,740 6,150 Utility Services 40,823 46,800 47,650 Operations Support 10,368 6,072 12,358 Staff Support 3,057 3,479 4,925 Maintenance Services 0 12,000 13,000 Operating Equipment 26,307 12,500 22,000 Total $323,240 $354,813 $392,192 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget will increase 10.5% from the FY 2019 -20 year end estimate due to full staffing and the purchase of replacement equipment. 108 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES EVENT FACILITIES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 149,238 464 - 511110 Regular 33,609 464 - 511120 Overtime 76 464- 511180 LTD 94 464 - 511210 Longevity 10 464- 511310 FICA - Employer 2,578 464 - 511350 TMRS- Employer 5,433 464 - 511410 Health- Employer 6,523 464 - 511500 Workers' Compensation 47 TOTAL Personnel Services 48,371 Supplies 28,803 16,583 464- 521000 Operating Supplies 3,351 464 - 521050 Ancillary Products 65 464- 521100 Office Supplies 351 TOTAL Supplies 268,222 3,766 Utility Services 4,832 2,436 464 - 533100 Gas Utility Service 804 464- 533200 Electric Utility Service 36,939 464 - 533330 Telephone /Internet 1,302 464- 533410 Water Utility Service 5,807 TOTAL Utility Services 44,852 Operations Support 709 464 - 534100 Advertising 4,320 464- 534200 Printing & Binding 29 464 - 534550 Business Meetings /Networking 15 464- 534800 Temporary Empl. Services 11,371 TOTAL Operations Support 15,735 Staff Support 5,399 8,000 464 - 535100 Uniforms 45 464 - 535300 Memberships 190 464 - 535500 Training /Travel 307 464- 535510 Meeting Expenses 0 TOTAL Staff Support 542 Professional Services 174,298 193,177 149,238 195,839 198,508 3,271 5,000 827 1,000 3,352 450 478 115 115 494 2,805 3,668 3,321 3,321 4,185 14,052 15,430 11,604 15,133 15,752 29,225 32,231 22,184 30,185 33,599 15,085 28,803 16,583 22,413 29,967 253 247 216 216 252 239,440 279,034 204,089 268,222 286,109 2,477 4,832 2,436 4,800 5,000 235 450 240 240 450 534 700 288 700 700 3,246 5,982 2,963 5,740 6,150 709 850 432 800 850 34,033 40,000 15,178 38,000 40,000 0 0 0 0 0 6,081 5,800 5,399 8,000 6,800 40,823 46,650 21,008 46,800 47,650 1,908 5,100 1,046 1,000 6,100 968 2,150 0 1,000 1,150 431 108 72 72 108 7,061 5,000 215 4,000 5,000 10,368 12,358 1,332 6,072 12,358 744 2,000 905 1,100 1,500 201 275 162 210 275 2,112 3,050 1,456 2,000 2,950 0 169 169 169 200 3,057 5,494 2,691 3,479 4,925 109 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 464 - 551800 Other Maintenance Agreements 0 0 13,000 5,225 12,000 13,000 TOTAL Maintenance Services 0 0 13,000 5,225 12,000 13,000 Rental /Leasing Qoerating Equipment 464- 571000 Furniture and Fixtures < $500 941 6,906 2,500 81 2,500 0 464 - 571500 Operating Equipment <$5,000 10,199 19,401 13,000 ( 4,302) 10,000 12,000 464 - 571550 Capital Recovery Equipment 1,032 0 10,000 0 0 10.000 TOTAL Operating Equipment 12,172 26,307 25,500 ( 4,221) 12,500 22,000 Capital Outlay 464 - 581800 Equipment Over $5,000 0 0 7,000 0 0 0 TOTAL Capital Outlay 0 0 7,000 0 0 0 TOTAL EVENT FACILITIES 125,438 323,241 395,017 233,087 354,813 392,192 110 of 249 xxxxx • OE1 DEPARTMENT DESCRIPTION The Schertz Public Library: Supports life -long learning, literacy and recreation by developing and maintaining a wide variety of library materials in print, audiovisual and digital formats for users of all ages; Encourages the love of reading and learning by providing story time, special event programs, and various other literacy -based programs for infants, children and teens; Enriches the lives of adults by providing instructional and recreational programming in high- interest areas such as Internet usage, computer software, e- readers and other personal digital devices, health and fitness, financial planning, crafts, and book clubs; Provides public access to technology including computers, the Internet, wi -fi and printers, as well as to online employment, business and educational resources; Provides answers and information to telephone, email, online chat, and in- person queries; Provides meeting and study space to individuals and community groups; Provides community outreach for underserved local residents through special programs, and Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in CTLS, Inc. (Connecting Texas Libraries Statewide), a non - profit corporation that sponsors continuing education programs for library staff and encourages library usage and rvice area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County. 2020 -21 GOALS Continue improving the collection and acceptable items -to- customer ratio by adding titles in a variety of formats. Focus will continue to be on collections with high turnover rates, e.g., bestsellers, DVDs, graphic novels, beginning readers, etc., with an additional focus on providing materials on the topics of diversity, equity and inclusion. 111 of 249 LIBRARY xxxxx Continue weeding projects according to schedule in order to enhance and update collections. Continue systematic review and update of policies and procedures with an eye toward providing excellent customer - focused service, inclusion, and efficiency in service delivery. Implement in -house laptop circulation program. Implement WiFi hot spot circulation program in partnership with Bexar County Bibliotech Library. Evaluate services implemented during COVID response for their viability or sustainability as everyday services (e.g. curbside delivery of materials and virtual programming) 2019 -20 HIGHLIGHTS AND ACCOMPLISHMENTS Received Texas Municipal Library Directors 2019 Achievement in Excellence Award for demonstrating consistent excellence and outstanding contributions to public library services within our community. Schertz Public Library was one of only 53 public libraries in Texas to receive this award. Operations and Collections Created new services and procedures as part of COVID response in order to continue offering library service to the community while closed (e.g., curbside delivery of materials, print jobs, and summer reading materials). Added approximately 8,000 collections and withdrew more than 9,000 dated, worn, lost and damaged items Implemented new digital book platform, cloudLibrary, which provides customer access to more than 200,000 e -books and e- audiobooks. Offered new options of digital -only library cards and online renewals of library cards. •• . • Implemented a new Dungeons & Dragons program for teens and adults, and a board game program for all ages. Implemented a new rogram at Cibolo YMCA and a new Tech Tuesday program to teach customers about various library -owned e- resources. Updated Winter Reading Club and Extreme Book Nerd Challenge to simplify programs and increase participation. Adapted all Youth and Adult in- person programming to work as virtual programming during the COVID -19 closure. New programs included the creation of an all -new summer reading program that included virtual programs, events and 112 of 249 LIBRARY xxxxx curbside delivery of craft and science kits to participants; online storytime; Poetry in Your PJs; a virtual book club called BYOB(ook) Book Nerd Book Club; and online scrapbooking sessions. The web site was updated to include a virtual programming page with various online activities for all ages. Outreach and Partnerships Continued to partner with the Texas State i. i provide service as . Texas Talking Books Program Demo Library. program to encourage reading in non - traditional places. Continued to partner with SCUCISD for various programs and activities including several literacy events, digital card registrations at various campuses, serving as , working Education Advisory Committee, and providing several outreach programs on electronic resources to counselors and teachers at SCUCISD schools. Entered Interlocal agreement with Educational Service Center 20 to provide high- speed fiber Internet connection to library while reducing monthly Internet cost by 67% Expanded the marketing of library resources and programs to the community by working with the Public Affairs Department to develop a marketing plan, redesign omotional flyers and items, and add library content to the Parks, Recreation & FUN Guide. Virtual Services Librarian worked on the implementation team for the citywide rollout of CivicRec. Youth Services Librarian worked with local HOAs to bring book bundles, summer activities and library cards into neighborhoods during summer while library building was closed to the public. Provided rotating collections of library materials to Schertz Senior Center and Legacy at Forest Ridge Retirement Community. Partnered with Texas Medicare Solutions to offer a monthly Medicare 101 informational program Partnered with National Alliance on Mental Illness- Guadalupe Chapter for community programs and workshops Continued partnerships with other City departments to provide programming to community, including Schertz Sweethearts Reading with Royalty program, Kris Kringle Market during Holidazzle, technology help programs at the Senior Center, and Touch -a -Truck program. 113 of 249 LIBRARY Lei zTeTTI z I prf-Al g Lei z Kai no Ell a j LIBRARY 2018-19 2019-20 2020-21 Library Director 1 1 1 Adult Services Librarian 1 1 0 Youth Services Librarian 1 1 0 Virtual Services Librarian 1 1 0 Librarian 0 0 3 Library Assistant 2 2 2 Library Clerk II 3 3 3 Part-time Circulation Clerk (20 hours) 6 6 0 Library Clerk 1 (20 hours) 0 0 7 Part-time Circulation Clerk (10 hours) 2 2 0 Library Clerk 1 (10 hours) 0 0 2 Part-time Processing Clerk (20 hours) 1 1 0 Part- 1 1 0 Programming Specialist (20 hours) 0 0 1 Library Page (10 hours) 2 2 2 Temp Part-time Library Clerk (Unfunded) 1 1 TOTAL POSITIONS 22 22 PERFORMANCE INDICATORS Service population (determined by TSLAC) Total Staffing FTE Circulation Staffing FTE Total Operating Budget Total Materials Collection Registered Borrowers Materials Budget 114 of 249 105,629 2018-19 2019-20 2020-21 Input Actual Estimate Budget Service population (determined by TSLAC) Total Staffing FTE Circulation Staffing FTE Total Operating Budget Total Materials Collection Registered Borrowers Materials Budget 114 of 249 105,629 108,117 111,000 14.0 14.0 14.0 8.5 8.5 8.5 999,857 1,039,308 1,049,101 150,972 140,000 145,000 33,104 32,000 32,000 124,315 139,000 125,000 xxxxx LIBRARY xxxxx Circulation per Capita 2018 -19 2019 -20 2020 -21 Workload/Output Actual Estimate Budget Circulation per Capita 4.24 2.31 2.70 Library Visits per Capita 2.25 0.95 1.69 Program Attendance per Capita .18 0.06 0.07 Collection Turnover Rate 2.96 1.79 2.07 Total Circulation 447,379 250,000 300,000 Total Library Visits 237,821 103,000 187,500 Total Program Attendance 18,906 6,200 8,000 Cost per Person Served Cost per Circulation Circulation per Circulation FTE 9.47 9.61 9.45 2.23 4.16 3.50 52,633 29,412 35,294 Efficiency 2018 -19 Actual 2019 -20 Estimate 2020 -21 Budget Cost per Person Served Cost per Circulation Circulation per Circulation FTE 9.47 9.61 9.45 2.23 4.16 3.50 52,633 29,412 35,294 Percentage of Service Population With Library Cards 2018 -19 2019 -20 2020 -21 Effectiveness Actual Estimate Budget Percentage of Service Population With Library Cards 31.34% 29.60% 28.83% Materials Expenditures per Capita $1.18 $1.29 $1.13 Materials Expenditures as a Percentage of 57,547 67,500 65,500 Operating Budget (striving for 15 %) 12.43% 13.27% 11.91% Items per Capita (striving to meet 1.53 items 4,512 8,120 8,280 per capita standard) 1.43 1.29 1.31 Personnel Services 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Personnel Services $786,234 $800,124 $830,017 Supplies 12,466 15,000 15,000 Utility Services 57,547 67,500 65,500 Operations Support 2,852 5,080 3,600 Staff Support 4,512 8,120 8,280 Professional Services 2,364 1,984 2,300 Maintenance Services 0 0 0 Operating Equipment 133,882 150,000 135,000 Total $999,857 $1,047,808 $1,059,697 115 of 249 LIBRARY XXXXX • :_J4 • :i I N :i The FY 2020 -21 Budget increases 1.1 % from the FY 2019 -20 year end estimate with no changes in operations. 116 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND CULTURAL EXPENDITURES LIBRARY Personnel Services 665 - 511110 Regular 665 - 511120 Overtime 665 - 511180 LTD 665 - 511210 Longevity 665- 511230 Certification Allowance 665 - 511310 FICA - Employer 665 - 511350 TMRS- Employer 665 - 511410 Health- Employer 665 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 665 - 521000 Operating Supplies 665 - 521100 Office Supplies TOTAL Supplies City Support Services Utility Services 665 - 533100 Gas Utility Service 665 - 533200 Electric Utility Service 665 - 533410 Water Utility Service TOTAL Utility Services Operations Support 665 - 534000 Postage 665 - 534200 Printing & Binding TOTAL Operations Support Staff Support 665 - 535100 Uniforms 665 - 535200 Awards 665 - 535300 Memberships 665 - 535500 Training /Travel 665 - 535510 Meeting Expenses TOTAL Staff Support Professional Services 665 - 541365 Courier /Delivery Services TOTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 536,336 569,319 548,668 433,368 565,051 575,656 886 892 1,067 214 1,067 1,056 1,280 1,224 1,266 317 317 1,334 10,024 11,410 15,036 12,863 12,863 16,636 1,200 1,200 582 923 1,200 576 40,410 43,977 43,215 32,609 42,214 45,384 84,199 89,096 85,965 61,715 84,407 92,247 73,611 68,448 86,468 68,038 92,404 96,397 582 668 688 601 601 731 748,527 786,234 782,955 610,647 800,124 830,017 11,158 9,760 12,000 4,072 12,000 12,000 2,684 2,706 3,000 1,729 3,000 3.000 13,842 12,466 15,000 5,801 15,000 15,000 2,148 2,352 2,500 2,116 2,500 2,500 46,147 44,745 45,000 18,734 45,000 45,000 12,644 10,450 10,000 13,988 20,000 18,000 60,938 57,547 57,500 34,838 67,500 65,500 2,392 2,852 3,000 1,298 3,000 3,000 1,670 0 2,350 2,080 2,080 600 4,062 2,852 5,350 3,378 5,080 3,600 28 395 400 7 100 400 171 138 300 154 300 300 1,202 1,247 1,520 1,252 1,520 1,580 3,250 2,600 10,000 4,634 6,000 5,700 91 132 300 93 200 300 4,742 4,512 12,520 6,140 8,120 8,280 2,318 2,364 2,411 1,984 1,984 2,300 2,318 2,364 2,411 1,984 1,984 2,300 117 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services Operating Equipment 665 - 571000 Furniture & Fixtures < $5,000 0 0 1,000 0 1,000 0 665 - 571400 Library Materials 104,667 124,315 139,000 90,244 139,000 125,000 665 - 571600 Donation- Expense 6.853 9.567 10,000 757 10,000 10.000 TOTAL Operating Equipment 111,519 133,882 150,000 91,001 150,000 135,000 Capital Outlay TOTAL LIBRARY 945,948 999,857 1,025,736 753,789 1,047,808 1,059,697 TOTAL CULTURAL 945,948 999,857 1,025,736 753,789 1,047,808 1,059,697 118 of 249 XXXXX DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating and which many of the City operations depend. Therefore, this foundation must be reliable, resilient and responsive. To meet these expectations, the department focuses daily on customer service, education and planning. The IT department increases the business return on technology investments by creating and managing hardware and software through dedicated planning and alignment. IT is also dedicated to ensuring a great end user experience by designing, implementing, managing and continually improving our processes. IT is also tasked to protect the organization and its ability to perform its mission. We accomplish this through a comprehensive security program, managing our data, ensuring efficiency, effectiveness and compliancy. We also strive to deploy programs designed to engage our staff and citizens in easy and convenient ways. ORGANIZATIONAL CHART INFORMATION TECHNOLOGY 2018-19 2019-20 2020-21 1 1 1 -Director Administrative Assistant 1 1 1 Senior Systems Administrator 1 1 1 Senior Computer Support Engineer 1 1 1 119 of 249 INFORMATION TECHNOLOGY Customer Services Technician II 1 1 1 Customer Services Technician 1 1 1 1 Desk Technician 1 1 1 -Help Public Safety Administrator 1 1 1 TOTAL POSITIONS 8 8 8 Average Monthly Work Orders 2018 -19 2019 -20 2020 -21 Workload Actual Estimate Budget Average Monthly Work Orders 3840 2450 3200 Completed Actual Estimate Budget Average Monthly Hours to Complete 1.10 1.30 1.25 Work Orders 28% 10% 2.91 COVID 19 Related Activities Workhours - 430 300 Total Projects 45 25 30 Average Monthly Project Hours 323 455 425 Total Emails Received 185,761 1,184,129 1,200,000 Total Sent Good Email 146,794 356,039 450,000 Total Teams Meetings - 1,650 1,750 Total Teams Interoffice Chats - 13,500 15,000 • Work Orders Completed 0 -1 Day • Work Orders Completed 2 -3 Days • Work Orders Completed 4 -6 Days • Work Orders Completed 7 -10 Days %Work Orders Completed >11 Days Average Number of Days to Work Orders 73% 2018 -19 2019 -20 2020 -21 Efficiency Actual Estimate Budget • Work Orders Completed 0 -1 Day • Work Orders Completed 2 -3 Days • Work Orders Completed 4 -6 Days • Work Orders Completed 7 -10 Days %Work Orders Completed >11 Days Average Number of Days to Work Orders 73% 46% 55% 12% 8% 15% 7% 11% 10% 4% 7% 10% 5% 28% 10% 2.91 12.65 4.0 Personnel Supplies City Support Services Utility Services Staff Support Professional Services Maintenance Services Operating Equipment Capital Outlay Total $664,890 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Personnel Supplies City Support Services Utility Services Staff Support Professional Services Maintenance Services Operating Equipment Capital Outlay Total $664,890 $649,377 $675,298 5,340 5,135 5,600 709,039 897,237 974,666 232,362 261,206 285,125 39,076 26,250 36,000 216,399 89,125 102,599 13,946 14,500 10,000 300,645 165,805 320,369 37,103 28,070 35,000 $2,218,800 $2,136,705 2,444,657 120 of 249 XXXXX INFORMATION TECHNOLOGY XXXXX PROGRAM JUSTIFICATION AND ANALYSIS The Information Technology FY 2020 -21 Budget increases 14.4% from the FY 2019 -20 year end estimates. Primary costs changes include increases in annual software support costs, plus the addition of annual costs for new services such as ADP, the new text archiving service, services added to allow work - from -home options for staff, etc. Due to COVID -19, equipment purchases and regular desktop replacements in Operating Equipment did not happen and will be increased in FY 2020 -21. In addition, all cell phone expenses are now consolidated into the IT budget and removed from various departments except for charges related to enterprise funds in order to improve transparency. Cost reductions implemented for FY 2020 -21 include decreases in training, hardware purchases, consulting and maintenance expenses. Performance statistics reflect reduced productivity due to open positions and the sudden shift of priorities in March as the City began to deal with the COVID 19 pandemic. These shifts in priorities the FY. These costs are expected to improve as the d are filled and the City adjusts to changes in operations as a result of the pandemic. 121 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXCX INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 - - - - -- 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET INFORMATION TECHNOLOGY Personnel Services 853 - 511110 Regular 362,580 446,491 437,979 332,564 435,556 461,976 853 - 511120 Overtime 43,509 45,966 31,189 38,502 48,280 29,606 853 - 511180 LTD 918 1,194 1,358 320 320 1,432 853 - 511210 Longevity 3,352 4,373 4,800 5,080 4,830 5,383 853 - 511310 FICA - Employer 30,421 37,600 36,261 27,990 36,427 37,308 853 - 511350 TMRS- Employer 66,095 79,775 75,744 54,983 78,345 81,057 853 - 511410 Health- Employer 46,554 48,953 58,969 33,479 45,131 57,915 853 - 511500 Workers' Compensation 411 538 559 488 488 621 TOTAL Personnel Services 553,840 664,890 646,859 493,407 649,377 675,298 Supplies 853 - 521100 Office Supplies 1,564 1,784 2,000 1,239 1,960 2,000 853 - 521300 Motor vehicle Supplies 9 71 800 0 800 800 853 - 521600 Equip Maint Supplies 5,600 3,485 3,500 1,049 2,375 2,800 TOTAL Supplies 7,173 5,340 6,300 2,288 5,135 5,600 City Support Services 853 - 532300 Computer Consulting 30,132 920 15,000 9,600 12,500 10,000 853 - 532355 Software Maint -City Wide 285,385 291,591 413,006 314,785 408,140 481,876 853 - 532360 Software Maint -Dept Specific 350,282 406,420 438,840 127,776 430,117 444,295 853 - 532400 Computer Fees & Licenses 17,667 10,108 70,015 16,403 46,480 38,495 TOTAL City Support Services 683,465 709,039 936,861 468,564 897,237 974,666 Utility Services 853 - 533300 Telephone /Land Line 40,865 44,810 56,975 27,972 54,040 62,770 853 - 533310 Telephone /Cell Phones 47,437 60,089 73,234 53,106 63,212 68,225 853 - 533320 Telephone /Air Cards 39,867 46,880 56,700 22,904 59,448 59,240 853 - 533330 Telephone /Internet 70,511 79,755 94,837 53,776 83,656 93,390 853 - 533500 vehicle Fuel 851 828 1,500 295 850 1,500 TOTAL Utility Services 199,530 232,362 283,246 158,053 261,206 285,125 Operations Support Staff Support 853 - 535100 Uniforms 750 1,512 1,360 523 1,050 1,200 853 - 535300 Memberships 865 1,314 1,250 402 1,200 1,250 853 - 535500 Training /Travel 31,219 36,250 49,910 21,023 24,000 33,550 TOTAL Staff Support 32,834 39,076 52,520 21,947 26,250 36,000 122 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 853 - 541300 Other Consl /Prof Services 1,320 853 - 541800 IT Services -Web Design /Maint 5.745 TOTAL Professional Services 7,065 Fund Charaes /Transfers Maintenance Services 1,050 853 - 551300 Computer Maintenance 12,028 TOTAL Maintenance Services 12,028 Rental /Leasing 0 Qperating Equipment 0 853 - 571000 Furniture & Fixtures 2,499 853 - 571200 Vehicles & Access Under $5000 0 853 - 571300 Computer & Periphe. < $5000 248,918 853 - 571401 Communication Equip LESS $500 11,172 853 - 571800 Equipment under $5,000 0 TOTAL Operating Equipment 262,589 Capital Outlay 895 853 - 581200 Vehicles & Access. > $5000 0 853 - 581300 Computer & Periphe. > $5000 80,384 853 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 80,384 206,997 190,424 41,511 88,475 101,949 9.402 0 0 650 650 216,399 190,424 41,511 89,125 102,599 13,946 15,500 2,668 14,500 10,000 13,946 15,500 2,668 14,500 10,000 797 1,050 372 500 500 126 0 0 0 0 206,184 237,042 89,116 142,550 297,369 90,407 45,165 4,851 21,860 22,500 3.132 0 895 895 0 300,645 283,257 95,235 165,805 320,369 25,430 0 0 0 35,000 5,367 28,070 0 28,070 0 6,306 27,500 0 0 0 37,103 55,570 0 28,070 35,000 TOTAL INFORMATION TECHNOLOGY 1,838,909 2,218,800 2,470,537 1,283,673 2,136,705 2,444,657 123 of 249 XXXXX DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, and policy administration. GOALS AND OBJECTIVES Deliver HR services, programs, and communications that add value for our prospective employees and current employees. Compete for top talent with effective recruitment strategies and an efficient recruitment processes. Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate. Support the talent development of our employees through professional and career development. Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints. Ensure our compensation and performance management processes are with the goals of the organization. 124 of 249 HUMAN RESOURCES • A► •►_ I I Eel . 1 XXXXX HUMAN RESOURCES 2018 -19 2019 -20 2020 -21 Director 1 1 1 HR Manger 1 1 1 Senior Generalist 1 1 1 Generalist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 5 5 5 125 of 249 HUMAN RESOURCES XXXXX Total No. of Employees (Avg.) 2018-1 9 2019 -20 2020 -21 Workload/Output Measures Actual Estimate Budget Total No. of Employees (Avg.) 456 460 460 # Full Time Employees (Avg.) 375 375 380 Job Announcements Posted 83 90 90 # Applications received 3,930 4,000 4,000 # Full Time Positions Filled 50 50 50 # Part Time Positions Filled 8 8 10 # Total Turnover 68 55 70 # Full Time Turnover 46 40 45 # Part Time Turnover 22 15 10 # Retirements 8 10 10 # FMLA Claims 53 43 50 # General Training Courses 14 15 15 # of tuition reimbursements 18 20 20 Budget 2018 -19 2019 -20 2020 -21 Supplies Actual Estimate Budget Personnel $412,221 $416,457 $453,335 Supplies 606 2,200 2,700 Human Services 141,714 127,800 190,600 Operations Support 4,027 5,000 6,000 Staff Support 28,562 22,000 38,150 City Assistance 13,860 10,000 10,000 Professional Services 56,433 66,728 15,000 Operating Equipment 1,071 350 350 Total $658,495 $630,535 $716,135 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget will increase 13.6% from the FY 2019 -20 year end estimate. FY 2019 -20 had additional savings related to COVID -19 as training and staff events did not happen. The increase represents returning to normal operations. 126 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX INTERNAL SERVICE EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 - - - - -- 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET HUMAN RESOURCES Personnel Services 866 - 511110 Regular 282,257 302,120 289,120 227,528 297,388 302,654 866 - 511120 Overtime 1,584 0 340 537 1,000 259 866 - 511180 LTD 892 885 896 204 204 938 866 - 511210 Longevity 3,959 4,794 6,218 3,772 3,772 4,476 866 - 511310 FICA - Employer 21,295 23,927 22,605 17,118 22,235 23,501 866 - 511350 TMRS- Employer 46,331 50,443 47,220 33,397 46,425 50,129 866 - 511410 Health- Employer 34,301 24,568 39,157 28,936 40,108 50,987 866 - 511500 Workers' Compensation 378 534 372 325 325 391 866 - 511600 Unemployment Compensation 12.951 4.951 16.000 2.445 51000 20.000 TOTAL Personnel Services 403,949 412,221 421,928 314,262 416,457 453,335 Supplies 866 - 521000 Operating Supplies 0 0 3,446 682 1,500 2,000 866 - 521100 Office Supplies 823 606 700 410 700 700 TOTAL Supplies 823 606 4,146 1,091 2,200 2,700 Human Services 866 - 531100 Pre - employment Check 5,071 5,018 4,000 1,404 4,000 4,000 866 - 531150 Interview Expenses 2,569 0 3,000 124 300 1,500 866 - 531160 COBRA FSA /HSA Adm Services 0 3,390 4,500 3,704 6,000 6,000 866 - 531170 Broker Services 0 75,000 75,000 50,000 75,000 75,000 866 - 531200 Medical Co -pay 1,950 1,061 3,000 600 1,500 3,000 866 - 531300 Employee Assistance 19,915 23,772 8,000 10,483 12,000 9,600 866 - 531400 Tuition Reimbursement 9,217 15,000 19,000 17,594 19,000 15,000 866 - 531500 Employee Wellness Program 5,450 6,634 57,000 2,983 5,000 57,000 866 - 531600 Training Classes 17,255 11.840 19,500 1.214 5.000 19.500 TOTAL Human Services 61,427 141,714 193,000 88,106 127,800 190,600 City Support Services 866 - 532400 Computer Fees & Licenses 204 0 0 0 0 0 TOTAL City Support Services 204 0 0 0 0 0 Utility Services 866 - 533320 Telepohne /Air Card 494 0 0 0 0 0 TOTAL Utility Services 494 0 0 0 0 0 Operations Support 866 - 534000 Postage 0 59 0 0 0 0 866 - 534100 Advertising 2,964 2,576 6,000 325 3,000 3,000 866 - 534200 Printing & Binding 1,261 1,393 3,000 1,280 2,000 3,000 866 - 534800 Temporary Empl. Services 4.114 0 0 0 0 0 TOTAL Operations Support 8,339 4,027 9,000 1,605 5,000 6,000 127 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 500 866 - 535100 Uniforms 312 866 - 535210 Employee Recognition - Morale 5,961 866 - 535300 Memberships 2,292 866 - 535400 Publications 450 866 - 535500 Training /Travel 2.057 TOTAL Staff Support 11,073 City Assistance 0 866 - 537100 Medical Services 10.775 TOTAL City Assistance 10,775 Professional Services 5.000 866 - 541300 Other Consl /Prof Services 9,162 TOTAL Professional Services 9,162 Maintenance Services Operating Equipment 866 - 571000 Furniture & Fixtures 613 866 - 571300 Computer & Periphe. < $5000 0 TOTAL Operating Equipment 613 TOTAL HUMAN RESOURCES 506,860 424 500 192 500 500 21,432 28,150 8,743 12,000 28,150 2,175 2,500 1,140 2,500 2,500 0 2,000 0 2,000 2,000 4,532 5.000 896 5.000 5.000 28,562 38,150 10,972 22,000 38,150 13.860 10,000 61991 10.000 10.000 13,860 10,000 6,991 10,000 10,000 56,433 27,600 59,748 66,728 15,000 56,433 27,600 59,748 66,728 15,000 210 350 349 350 350 861 0 0 0 0 1,071 350 349 350 350 658,495 128 of 249 704,174 483,124 650,535 716,135 i•i 1 N DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain and safe fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Utility Billing and Municipal Court Divisions. GOALS AND OBJECTIVES Hire, train, and retain competent and caring employees. Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. Receive the Government Finance Officers Association Distinguished Budget Award for the first time. Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 35th consecutive year. Improve the 5 year budgeting and forecasting plan. Update long term debt service plan. ORGANIZATIONAL CHART 129 of 249 XXXXX FINANCE ACCOUNTING 2018-19 2019-20 2020-21 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Financial Analyst 1 1 1 Accountant 1 1 1 1 Senior AP Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 1 71 71 7 130 of 249 xxxxx FINANCE XXXXX Accounts payable checks 6,333 5,920 6,100 Number of Purchase Orders Processed 8,747 6,698 7,000 2018 -19 2019 -20 1 2020 -21 Workload/Output Actual Estimate I Budget Accounts payable checks 6,333 5,920 6,100 Number of Purchase Orders Processed 8,747 6,698 7,000 Certificate of Achievement for Excellence in Financial Reporting, Accumulative 34 35 36 Quarterly Financials completed within 30 days 0 2 4 2018 -19 2019 -20 2020 -21 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative 34 35 36 Quarterly Financials completed within 30 days 0 2 4 Personnel 2018 -19 2019 -20 1 2020 -21 Budget Actual Estimate I Budget Personnel $554,199 $579,871 $601,642 Supplies 4,065 3,500 3,700 Staff Support 3,676 5,060 9,455 Professional Services 31,499 28,887 34,500 Operating Equipment 2,358 1,611 554 Total $595,797 $618,929 $649,851 1:3 :We] c7_1►Ti Mto139l ;9 191-A 11 DU I_1 Z 1107_1 Z /-MM The FY 2020 -21 Budget will increase 5.0% from the FY 2019 -20 year end estimate due to additional compensation awarded from the classification and compensation study. 131 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES FINANCE Personnel Services 868 - 511110 Regular 868 - 511120 Overtime 868 - 511180 LTD 868 - 511210 Longevity 868 - 511230 Certification Allowance 868 - 511310 FICA - Employer 868 - 511350 TMRS- Employer 868 - 511410 Health- Employer 868 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 868 - 521000 Operating Supplies 868 - 521100 Office Supplies TOTAL Supplies City Support Services 868 - 532350 Software Maintenance TOTAL City Support Services Utility Services Operations Support 868 - 534200 Printing & Binding TOTAL Operations Support Staff Support 868 - 535100 Uniforms 868 - 535300 Memberships 868 - 535500 Training /Travel TOTAL Staff Support Professional Services 868 - 541300 Other Consl /Prof Services 868 - 541400 Auditor /Accounting Service 868 - 541650 Investment Management Fee TOTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 369,450 396,687 391,824 310,158 405,073 416,716 909 2,707 1,067 1,664 1,500 924 1,181 1,161 1,215 295 295 1,292 10,314 11,310 9,457 9,457 9,457 10,770 2,200 535 291 431 800 288 28,446 31,488 30,780 23,708 31,887 32,762 61,740 66,658 64,296 46,398 66,609 69,883 48,803 43,086 60,522 47,214 63,808 68,462 480 568 506 442 442 545 523,522 554,199 559,958 439,767 579,871 601,642 2,365 1,873 2,700 1,843 2,500 2,700 1,257 2,192 11000 422 11000 11000 3,622 4,065 3,700 2,265 3,500 3,700 138 0 0 0 0 0 138 0 0 0 0 0 1,200 0 0 0 0 0 1,200 0 0 0 0 0 242 252 320 0 250 320 994 695 1,435 690 1,310 1,435 6,703 2,729 7,700 2,951 3,500 7,700 7,939 3,676 9,455 3,641 5,060 9,455 13,755 7,285 14,669 13,887 13,887 15,000 15,500 20,752 16,000 11,500 11,500 16,000 0 3,462 3,500 2,679 3,500 3,500 29,255 31,499 34,169 28,066 28,887 34,500 132 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services Rental /Leasing Qperating Equipment 868 - 571000 Furniture & Fixtures 0 1,502 518 518 518 250 868 - 571200 Office Equipment 0 855 1,093 1,093 1,023 304 TOTAL Operating Equipment 0 2,358 1,611 1,611 1,611 554 TOTAL FINANCE 565,676 595,797 608,893 475,350 618,929 649,851 133 of 249 XXXXX DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, and fleet vehicle registration and titles. The department is also responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. GOALS AND OBJECTIVES Maintain the highest levels of ethical practices for all department functions. All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. Maintain a professional relationship with all City departments and vendors insuring open communication. Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. Program and oversee Purchasing training for employees to ensure compliance with City Policy, State and Local Purchasing Legislation Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. 134 of 249 XXXXX PURCHASING & ASSET MANAGEMENT Manage procedures for Capital and Fixed asset inventory and accountability and conduct physical surveys of City property. Manage disposal and auction activities for surplus, excess, and damaged City property. Manage insurance and Workers Compensation claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. Program and oversee safety training for employees to minimize accidents and incidents and mitigate risk. Develop and Maintain the City Safety Policy. ORGANIZATIONAL CHART PURCHASING & ASSET MGMT. 2018-19 2019-20 2020-21 Purchasing Manager 1 1 1 Purchasing Specialist 1 1 1 Risk & Sa ety Specialist 1 1 TOTAL POSITIONS 1 3 1 31 3 1 135 of 249 XXXXX PURCHASING & ASSET MANAGEMENT Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Workers Comp Claims Processed Accident and Incident Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications GovDeals Items Processed GovDeals Total Sales 31 2018 -19 2019 -20 2020 -21 Workload/Output Actual Estimate Budget Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Workers Comp Claims Processed Accident and Incident Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications GovDeals Items Processed GovDeals Total Sales 31 25 24 149 100 85 106 100 120 44 50 50 75 75 100 45 40 35 74 50 75 22 25 30 245 250 250 288 144 50 263 84 50 $151,688.04 $26,400.00 $25,000.00 Personnel 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Personnel $554,199 $579,871 $601,642 Supplies 4,065 3,500 3,700 Staff Support 3,676 5,060 9,455 City Assistance 31,499 28,887 34,500 Operating Equipment 2,358 1,611 554 Total $595,797 $618,929 $649,851 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget will increase 5.0% from the FY 2019 -20 year end estimate due to personnel increase related to the classification and compensation study recommendation. 136 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES PURCHASING & ASSET MGT Personnel Services 872 - 511110 Regular 872 - 511120 Overtime 872 - 511180 LTD 872 - 511210 Longevity 872 - 511230 Certification Allowance 872 - 511310 FICA - Employer 872 - 511350 TMRS- Employer 872 - 511410 Health- Employer 872 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 872 - 521000 Operating Supplies 872 - 521100 Office Supplies TOTAL Supplies City Support Services Utility Services 872 - 533320 Telephone /Air Card 872 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 872 - 534000 Postage 872 - 534100 Advertising 872 - 534200 Printing & Binding 872- 534740 Business Memberships TOTAL Operations Support Staff Support 872 - 535100 Uniforms 872 - 535300 Memberships 872 - 535500 Training /Travel 872- 535510 Meeting Expenses TOTAL Staff Support City Assistance 872 - 537100 Medical Services TOTAL City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 143,307 159,444 156,297 124,012 162,056 162,751 0 0 0 5 0 0 454 468 485 117 117 505 2,778 3,194 3,602 3,602 3,602 4,010 0 0 0 700 700 0 10,766 12,813 12,224 9,769 12,685 12,745 23,573 26,354 25,535 18,512 25,542 27,185 14,981 11,253 16,088 11,132 15,094 16,808 173 195 202 176 176 212 196,032 213,721 214,433 168,026 219,972 224,216 397 1,036 350 85 300 350 174 625 350 75 350 350 571 1,661 700 160 650 700 0 0 280 0 280 0 253 0 0 0 0 0 253 0 280 0 280 0 24 0 50 0 0 50 1,049 5,819 6,000 2,335 4,500 6,000 29 0 50 0 0 50 0 0 1.515 1.336 11515 1.550 1,102 5,819 7,615 3,671 6,015 7,650 118 237 250 0 250 250 1,144 1,335 1,235 1,235 1,235 1,235 1,719 2,815 3,750 0 5,000 5,000 248 223 350 88 350 300 3,229 4,609 5,585 1,323 6,835 6,785 749 1,994 3,000 651 11800 2,000 749 1,994 3,000 651 1,800 2,000 137 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services Rental /Leasing Qperatina Equipment 872 - 571000 Furniture & Fixtures 546 170 320 0 320 600 872 - 571300 Computer & Periphe. < $5,000 0 0 1,250 0 0 0 872 - 571500 Operating Equipment 0 0 0 0 0 11000 TOTAL Operating Equipment 546 170 1,570 0 320 1,600 Capital Outlay 872 - 581200 Vehicles & Access. > $5,000 28.058 0 0 0 0 0 TOTAL Capital Outlay 28,058 0 0 0 0 0 TOTAL PURCHASING & ASSET MGT 230,539 227,974 233,183 173,831 235,872 242,951 138 of 249 XXXXX DEPARTMENT: PUBLIC WORKS DIVISION: 877 FLEET SERVICES FUND: 101 GENERAL FUND Fleet Services provides maintenance, repair, upgrade and outfitting services for all City owned vehicles and equipment totaling approximately 350 units. The list of services include: P.M. services, fluid and filter changes, state inspections, tire services, troubleshooting, diagnosis, and repair of mechanical and electrical systems. Fleet Services also maintains motor pool services, vehicle and equipment replacement schedules, spec'ing and standardization throughout the fleet. GOALS AND OBJECTIVES Maintain and repair vehicles and equipment to increase their lifespan. Optimize fleet availability by improving turn - around times. Develop and implement fleet utilization guidelines and procedures. Maintain and improve vehicle and equipment safety C•7 ZICT11 i• 101_1111 [•1 k' /_1 wel M F_1 :49 139 of 249 FLEET MAINTENANCE XXXXX FLEET MAINTENANCE 2018 -19 2019 -20 2020 -21 Assistant Director of Public Works 1 1 1 Administrative Assistant 1 1 1 Fleet Manager 1 1 1 Fleet Foreman 1 1 1 Mechanic 1 4 4 4 TOTAL POSITIONS 8 8 8 �. �. Work Orders: - Police Department vehicles and equipment 2018 -19 2019 -20 2020 -21 Workload/Output Actual Estimate Budget Work Orders: - Police Department vehicles and equipment 682 550 570 -EMS vehicles and equipment 461 425 440 - Streets vehicles and equipment 202 195 180 - Administration vehicles 15 3 5 - Animal Control vehicles 36 35 34 - Facilities Services vehicles 88 85 80 -Fire vehicles and equipment 256 245 250 -Fleet Service vehicles 82 70 70 -I.T 19 12 10 - Inspection vehicles - Marshal Service vehicles 0 2 2 -Parks vehicles and equipment 121 115 110 -Water & Sewer vehicles and equipment 232 245 220 - Utility Billing vehicles 40 45 40 - Drainage vehicles and equipment 171 150 150 - Economic Development vehicles 3 8 6 Engineering vehicles 25 16 15 - Purchasing vehicles 1 1 1 - Operations (non -asset specific) 19 11 12 -Motor Pool vehicles 150 63 60 Work Orders(in- house) Work Orders(outside vendors) Total Work Orders Issued 140 of 249 FLEET MAINTENANCE XXXXX Hours Worked Public Safety 2018 -19 2019 -20 2020 -21 Efficiency Actual Estimate Budget Hours Worked Public Safety 2060.3 2325 2300 Public Works 1705.85 2750 2500 Administration Vehicles 28.00 10 5 Facilities Services Vehicles 178.90 240 200 Fleet Service Vehicles 121.1 120 120 I.T 38.90 20 15 Inspections vehicles 14,812 8,600 9,800 Parks vehicles and equipment 278.95 335 325 Economic Development vehicles 13.10 25 22.5 Engineering vehicles 59.20 40 40 Purchasing vehicles 2.00 0 0 Motor Pool vehicles 125.95 35 140 Fleet Operations 229.90 220 220 Total Hours Worked 4842.15 6120 5887.50 % of all vehicles and equipment issues resolved without recall 95 96 97 2018 -19 2019 -20 2020 -21 Effectiveness Actual Estimate Budget % of all vehicles and equipment issues resolved without recall 95 96 97 Personnel 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Personnel $271,778 $378,041 $511,614 Supplies 137,606 196,700 216,000 City Support Services 15,887 20,000 15,000 Utility Services 8,744 11,000 12,500 Staff Support 16,752 18,300 29,700 Maintenance Services 241,291 197,000 213,000 Operating Equipment 14,812 8,600 9,800 Capital Outlay 94,940 151,643 52,600 Total $801,810 $981,284 $1,060,214 141 of 249 FLEET MAINTENANCE XXXXX :16M ZfAj J4 •► :i9 Al Z 1p The FY 2020 -21 Budget will increase 8.0% from the FY 2019 -20 year end estimate due to personnel expenditures. The increase comes from the anticipation of being fully staffed including hiring of an Assistant Public Works Director and from increases related to the classification and compensation study recommendation. 142 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877 - 511110 Regular 877 - 511120 Overtime 877 - 511180 LTD 877 - 511210 Longevity 877 - 511310 FICA - Employer 877 - 511350 TMRS- Employer 877 - 511410 Health- Employer 877 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 877 - 521000 Operating Supplies 877 - 521005 Supplies - Inspection Sticker 877 - 521100 Office Supplies 877 - 521200 Oil tube Suppl, Chem Supplies 877 - 521300 Motor Veh. Supplies 877 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 877- 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 877 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support Staff Support 877 - 535100 Uniforms 877 - 535200 Awards 877 - 535500 Training /Travel 877 - 535510 Meeting Expenses TOTAL Staff Support City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 206,834 184,293 319,223 175,397 256,425 348,592 5,214 11,550 6,790 9,696 13,000 12,858 647 537 990 147 147 1,081 2,693 1,598 2,834 2,090 2,090 3,578 16,368 15,542 25,150 14,221 20,770 27,914 34,638 31,989 52,536 26,855 43,388 59,540 31,767 23,478 50,110 27,335 39,020 54,002 2,359 2,791 3,666 3,201 3,201 4,049 300,519 271,778 461,299 258,944 378,041 511,614 3,690 3,892 11,600 4,174 12,000 12,300 2,219 2,490 2,900 1,762 2,900 2,900 631 799 800 459 800 800 17,938 14,190 14,700 13,215 14,500 18,500 172,565 116,043 170,000 119,761 165,000 180,000 1,276 190 1,500 154 1,500 1,500 198,319 137,606 201,500 139,524 196,700 216,000 13,118 15,887 11,500 5,517 20,000 15,000 13,118 15,887 11,500 5,517 20,000 15,000 10,578 8,744 11,500 4,582 11,000 12,500 10,578 8,744 11,500 4,582 11,000 12,500 5,406 7,204 8,250 6,321 7,500 8,000 0 51 407 45 100 500 2,772 9,247 5,182 2,223 10,000 20,000 497 251 400 162 700 1,200 8,674 16,752 14,239 8,751 18,300 29,700 143 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES Professional Services Maintenance Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXWX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 877 - 551000 Outside Fleet Repair 125,203 877 - 551050 Outside Collision Repair 43,130 877 - 551100 Building Maintenance 650 877 - 551400 Minor & Other Equip Maint 3,146 877 - 551800 Other Maintenance Agreements 11,246 TOTAL Maintenance Services 183,375 Rental /Leasing 0 0 Operating Equipment 0 877 - 571500 Operating Equipment 8,790 TOTAL Operating Equipment 8,790 Capital Outlay 0 877 - 581200 vehicles & Access. Over $5,00 26,641 877 - 581500 Equipment Over $5,000 0 TOTAL Capital Outlay 26,641 TOTAL FLEET SERVICE 220,182 145,000 96,767 145,000 160,000 13,404 35,000 18,366 32,000 35,000 707 0 0 0 0 1,319 0 0 0 0 5.679 10.000 0 20.000 18.000 241,291 190,000 115,133 197,000 213,000 14,812 4,800 2,755 8,600 9,800 14,812 4,800 2,755 8,600 9,800 28,697 151,643 151,643 151,643 52,600 66.243 0 0 0 0 94,940 151,643 151,643 151,643 52,600 750,015 801,809 1,046,481 144 of 249 686,848 981,284 1,060,214 XXXXX DEPARTMENT: PUBLIC WORKS DIVISION: 878 Facility Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Facility Services supports, maintains, and provides custodial services for 27 facilities totaling 301.656 square feet. The City buildings include City Hall, Administration Building, Police, Fire, EMS, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Aquatic Center, Fire /EMS station on I.H.35, Marion EMS station, Records, Fire Station #3, various offices, meeting /training rooms, and storage areas. In addition, Facility Services provides function set up for events such as City Council, Planning and Zoning, various Boards and Commissions, Department meetings, Municipal Court, training seminars, elections, ground breaking ceremonies and other special events. GOALS AND OBJECTIVES Provide quality customer services in an effective and efficient manner. Promote and implement energy efficiency programs to reduce utility consumption. Provide high - quality preventative maintenance to extend the life of facilities. Provide safe and clean facilities. 145 of 249 FACILITY SERVICES XXXXX FACILITY SERVICES 2018 -19 2019 -20 2020 -21 Facility Services Manager 1 1 1 Facility Services Supervisor 1 1 1 Facility Services Administrative Assistant 1 1 1 Facilities Technician 3 3 3 HVAC Technician 1 1 1 Facilities Maint Foreman 1 1 1 Facilities Maint Worker 1 2 2 2 TOTAL POSITIONS 10 10 10 PERFORMANCE INDICATORS Square footage maintained 2018 -19 2019 -20 2020 -21 Workload /Output Actual Estimate Budget Square footage maintained 267.578 286.636 301.656 City Buildings Maintained 24 26 27 Completed work orders 864 1010 1160 Internal Pest Control Services 120 130 140 146 of 249 FACILITY SERVICES XXXXX Electrical Repairs 2018 -19 2019 -20 2020 -21 Workload /Output Actual Estimate Budget Electrical Repairs 76 216 310 Plumbing Repairs 43 50 80 HVAC Repairs 121 780 800 Carpentry 87 127 145 Misc. / other 537 567 582 Personnel 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Personnel $653,672 $724,385 $732,743 Supplies 102,432 69,054 145,900 City Support Services 0 200 5,000 Utility Services 176,962 186,000 171,000 Staff Support 5,605 8,800 12,800 Professional Services 82,988 92,000 85,746 Maintenance Services 427,285 469,299 428,536 Rental Equipment 400 500 500 Operating Equipment 5,670 1,500 16,500 Capital Outlay 36,438 35,000 30,000 Total $1,491,452 $1,586,738 $1,628,725 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget increases 2.6% from the FY 2019 -20 year end estimates due personnel expenditures related to the classification and compensation study recommendation. 147 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES BUILDING MAINTENANCE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 87,488 53,554 38,305 53,554 128,000 878 - 521100 Office Supplies 878 - 511110 Regular 490,969 433,234 420,105 353,051 464,953 460,029 878 - 511120 Overtime 21,522 19,583 19,012 17,856 20,000 22,769 878 - 511180 LTD 1,561 1,291 1,292 329 329 1,416 878 - 511210 Lonegevity 13,366 12,458 12,741 11,992 11,992 14,096 878 - 511230 Certification Allowance 1,708 1,200 1,302 762 1,200 1,276 878 - 511310 FICA - Employer 38,290 34,854 34,880 27,377 38,108 36,887 878 - 511350 TMRS- Employer 85,148 75,595 72,861 56,024 79,603 81,019 878 - 511410 Health- Employer 104,224 69,599 86,391 75,113 103,343 108,429 878 - 511500 Workman's Compensation 6.309 5.859 5,562 4.857 4.857 6.822 TOTAL Personnel Services 763,096 653,672 654,146 547,361 724,385 732,743 Supplies 878 - 521000 Operating Supplies 89,414 87,488 53,554 38,305 53,554 128,000 878 - 521100 Office Supplies 1,277 1,777 1,500 340 1,500 2,000 878 - 521200 Medical /Chem Supplies 12,336 10,878 13,000 4,633 13,000 13,000 878 - 521300 Motor Vehicle Supplies 1,150 764 500 0 500 1,400 878 - 521600 Equip Maint Supplies 1,969 1,525 1,500 0 500 1,500 TOTAL Supplies 106,145 102,432 70,054 43,278 69,054 145,900 City Support Services 878 - 532400 Computer Fees & Licenses 0 0 200 100 200 51000 TOTAL City Support Services 0 0 200 100 200 5,000 Utility Services 878 - 533100 Gas Utility Service 3,705 5,634 5,000 3,432 5,000 5,000 878- 533200 Electric Utility Service 119,391 122,101 118,000 65,662 118,000 118,000 878 - 533310 Telephone /Cell Phones 0 0 0 22 0 0 878- 533410 Water Utility Service 55,667 41,513 40,000 43,997 55,000 40,000 878 - 533500 Vehicle Fuel 8.553 7,714 81000 4,264 81000 81000 TOTAL Utility Services 187,316 176,962 171,000 117,377 186,000 171,000 Operations Support 878 - 534800 Temporary Empl. Services 30.671 0 0 0 0 0 TOTAL Operations Support 30,671 0 0 0 0 0 Staff Support 878 - 535100 Uniforms 6,161 3,567 5,000 3,142 5,000 5,000 878 - 535200 Awards 0 255 500 81 500 300 878 - 535300 Memberships 321 195 500 293 500 500 878 - 535500 Training /Travel 1,388 833 2,000 1,815 2,000 5,500 878 - 535510 Meeting Expense 876 755 11500 247 800 1.500 TOTAL Staff Support 8,747 5,605 9,500 5,578 8,800 12,800 148 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES Professional Services 0 0 878 - 541300 Prof Services /Consultng 581) 0 878 - 541310 Contractual Services 46.333 8 TOTAL Professional Services 92,000 6 Maintenance Services 92.000 8 878 - 551100 Building Maint Misc 82,988 9 878- 551100.Building Maint Misc - PD 878- 551100.Building Maint Misc - EMS1 878- 551100.Building Maint Misc - FD1 878- 551100.Building Maint Misc -F &F /PAR 878- 551100.Building Maint Misc - SENIOR 878- 551100.Building Maint Misc - LIB 878- 551100.Building Maint Misc - AAC 878- 551100.Building Maint Misc - BUNKER 878- 551110.Sitework - FD2 0 0 878- 551120.Roofing - CH 878 - 551130 Plumbing - Misc. 878- 551130.Plumbing - ADM 878- 551130.Plumbing - PD 878- 551130.Plumbing - EMS1 878- 551130.Plumbing - SENIOR C 878- 551130.Plumbing - FD2 878- 551130.Plumbing - EMS4 878- 551130.Plumbing - LIB 878- 551130.P1umbing - YMCA 878- 551130.Plumbing - AAC 878 - 551140 Electric - Misc. 878- 551140.Electric - CH 878- 551140.Electric - ADM 878- 551140.Electric - CIVIC C 878- 551140.Electric - PD 878- 551140.Electric - EMS1 878- 551140.Electric - FD1 878- 551140.Electric - F &F /PARKS 878- 551140.Electric - 11CP 878- 551140.Electric - PW 878- 551140.Electric - EMS4 878- 551140.Electric - LIB 878- 551140.Electric - YMCA 878- 551140.Electric - AAC 878- 551140.Electric - FD3 878 - 551150 HVAC - Misc. 878- 551150.HVAC - CIVIC C 878- 551150.HVAC - PD 878- 551150.HVAC - EMS1 878- 551150.HVAC - EMS4 878- 551150.HVAC - LIB 878- 551150.HVAC - AAC C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXrXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 0 0 0 0( 5 581) 0 0 0 0 46.333 8 82.988 9 92,000 6 61.143 9 92.000 8 85.746 46,333 8 82,988 9 92,000 6 60,563 9 92,000 8 85,746 176,366 4 401,087 4 475,566 1 124,018 4 446,299 3 395,000 0 0 0 4 433 8 853 0 0 0 0 0 0 0 1 158 1 158 0 0 0 0 0 0 0 2 266 2 264 0 0 0 0 149 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 878- 551150.HVAC - AQUATIC C 0 0 12,886 12,886 0 0 878- 551150.HVAC - FD3 0 0 199 199 0 0 878- 551160.Windows, Doors - CH 0 0 544 0 0 0 878- 551160.Windows, Doors - CIVIC C 0 0 429 429 0 0 878- 551160.Windows, Doors - PD 0 0 676 1,176 0 0 878- 551160.Windows, Doors - EMS1 0 0 1,068 1,453 0 0 878- 551160.Windows, Doors - FD1 0 0 0 602 0 0 878- 551160.Windows, Doors - EMS /PURCH 0 0 602 235 0 0 878- 551160.Windows, Doors - F &F /PARKS 0 0 235 0 0 0 878- 551160.Windows, Doors - 11CP 0 0 2,349 260 0 0 878- 551160.Windows, Doors - PW 0 0 280 280 0 0 878- 551160.Windows, Doors -FD2 0 0 277 277 0 0 878- 551160.Windows, Doors - LIB 0 0 0 544 0 0 878- 551160.Windows, Doors - ABC 0 0 208 131 0 0 878- 551170.Finishes - ADM 0 0 1,055 1,055 0 0 878- 551170.Finishes - CIVIC C 0 0 1,140 1,140 0 0 878- 551170.Finishes - PD 0 0 151 22,001 0 0 878- 551170.Finishes - EMS1 0 0 16,345 17,926 0 0 878- 551170.Finishes - F &F /PARKS 0 0 379 379 0 0 878- 551170.Finishes - PW 0 0 141 141 0 0 878 - 551400 Minor & Other Equip Maint 6,318 6,259 5,000 3,502 5,000 0 878 - 551800 Other Maintenance Agreements 31,951 19,939 18,198 14,686 18,000 33,536 TOTAL Maintenance Services 214,636 427,285 584,297 264,555 469,299 428,536 Rental /Leasing 878 - 561100 Rental - Equipment 4,718 400 500 80 500 500 TOTAL Rental /Leasing 4,718 400 500 80 500 500 Operating Equipment 878 - 571600 Police /Fire /Medical Equipment 14,520 3,988 1,500 150 1,500 16,500 878 - 571700 Improvement Under $5,000 1,760 0 0 0 0 0 878 - 571800 Equipment Less $5,000 4,992 1.682 0 0 0 0 TOTAL Operating Equipment 21,272 5,670 1,500 150 1,500 16,500 Capital Outlay 878 - 581200 Vehicles & Access. Over $5,00 59,316 26,012 25,000 5,758 35,000 30,000 878 - 581800 Equipment Over $5,000 0 10,426 0 0 0 0 TOTAL Capital Outlay 59,316 36,438 25,000 5,758 35,000 30,000 TOTAL BUILDING MAINTENANCE 1,442,251 1,491,452 1,608,197 1,044,800 1,586,738 1,628,725 TOTAL INTERNAL SERVICE 5,334,250 5,994,326 6,671,465 4,147,625 6,210,063 6,742,533 150 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Professional Services Fund Charges /Transfers 900 - 548404 Transfer Out - Capital Projec 0 0 4,000,000 0 0 500,000 TOTAL Fund Charges /Transfers 0 0 4,000,000 0 0 500,000 Maintenance Services Rental /Leasing TOTAL PROJECTS 0 0 4,000,000 0 0 500,000 151 of 249 XXXXX DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part -time intake and information office in Schertz. Prescriptions will be filled hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the H This contract is for $5,000. Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sex -being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Starting in 2016 -17 the City has entered into a support agreement with the Schertz Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces. City Assistance 2018 -19 2019 -20 1 2020 -21 Budget Actual Estimate I Budget City Assistance $291,811 $317,666 $320,000 Operating Equipment 11,316 15,000 10,000 Total $303,127 $332,666 $330,000 PROGRAM JUSTIFICATION & ANALYSIS The FY 2020 -21 Budget will decrease 0.8% from the FY 2019 -20 year end estimate with no change in operations. 152 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY'S ASSISTANCE Utility Services City Assistance 901 - 537300 Patient Assistence 5,000 5,000 5,000 5,000 5,000 5,000 901 - 537400 Transportation Assistance 28,872 42,666 45,000 42,666 42,666 45,000 901- 537500 Children's Advocacy Assistanc 5,000 5,000 5,000 5,000 5,000 5,000 901 - 537600 Schertz Housing Authority 5,000 5,000 5,000 5,000 5,000 5,000 901 - 537700 Senior Citizens Program 259.751 234.145 260,000 164.101 260.000 260,000 TOTAL City Assistance 303,623 291,811 320,000 221,767 317,666 320,000 Operating Equipment 901- 571600 Donation - Expense Sr. Center 8,467 11,316 10,000 4,322 15,000 10,000 TOTAL Operating Equipment 8,467 11,316 10,000 4,322 15,000 10,000 TOTAL CITY'S ASSISTANCE 312,091 303,127 330,000 226,089 332,666 330,000 153 of 249 XXXXX DEPARTMENT: 910 COURT RESTRICTED FUNDS 101 GENERAL DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Currently the security fee will be used to offset a Deputy Marshal position which provides security for the Court. Operating Equipment Total $2,607 $19,765 $22,992 $2,607 $19,765 $22,992 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2020 -21 Budget will increase $3,227 from the FY 2019 -20 to match the increase in court technology fee projections. 154 of 249 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Operating Equipment Total $2,607 $19,765 $22,992 $2,607 $19,765 $22,992 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2020 -21 Budget will increase $3,227 from the FY 2019 -20 to match the increase in court technology fee projections. 154 of 249 8 -06 -2020 03:47 PM 101- GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET COURT- RESTRICTED FUNDS Fund Charges /Transfers Qperatinq Equipment 910- 571600 Court Technology Expenditure 6.500 2,607 22,992 0 19,765 22,992 TOTAL Operating Equipment 6,500 2,607 22,992 0 19,765 22,992 TOTAL COURT- RESTRICTED FUNDS 6,500 2,607 22,992 155 of 249 0 19,765 22,992 8 -06 -2020 03:47 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 101- GENERAL FUND AS OF: JUNE 30TH, 2020 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- -------- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIBRARY CAMPAIGN PROJECT Supplies Professional Services TOTAL MISC & PROJECTS 318,591 305,733 4,352,992 226,089 352,431 852,992 TOTAL EXPENDITURES 30,011,261 31,680,098 39,842,237 23,496,480 34,719,223 37,214,581 156 of 249 XXXXX FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Revenue Taxes $6,414,868 Miscellaneous 170,594 Total $6,585,462 Expenses Professional Service $48,880 Debt Service 6,678,977 Total $6,727,858 PROGRAM JUSTIFICATION AND ANALYSIS $6,733,000 127,500 $6,860,500 $5,000 7,022,007 $7,027,007 $6,980,821 115,000 $7,095,821 1 i11 Revenues: Revenues for FY 2020 -21 increase 3.4% from the FY 2019 -20 estimate with higher property values. Expenses: The FY 2020 -21 Budget will increase 1.0% from the FY 2019 -20 year end estimate following the debt service schedule. 157 of 249 8 -06 -2020 03:53 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 505 -TAX I &S AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 6,148,041 6,414,868 6,733,000 6,626,502 6,733,000 6,980,821 0 0 144,003 0 0 0 6,557,697 170,594 150,000 68.920 127,500, 115,000 12,705,739 6,585,462 7,027,003 6,695,422 6,860,500 7,095,821 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861 ( 350,224) ( 142,396) ( 0) 886,041 ( 166,507) 960 158 of 249 8 -06 -2020 03:53 PM 505 -TAX I &S REVENUES 2017 -2018 ACTUAL C I T Y O PROPOSED AS OF: (-------- 2018 -2019 ACTUAL F S C H E R T Z BUDGET WORKSHEET JUNE 30TH, 2020 - - - - -- 2019 -2020 --------------- CURRENT Y -T -D BUDGET ACTUAL PROJECTED YEAR END PAGE:XXXXX -------- 2020 -2021 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET Taxes 000 - 411900 Property Tax Revenue 6,148,041 6,414,868 6,733,000 6,626,502 6,733,000 6,980,821 TOTAL Taxes 6,148,041 6,414,868 6,733,000 6,626,502 6,733,000 6,980,821 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 144,003 0 0 0 TOTAL Fund Transfers 0 0 144,003 0 0 0 Miscellaneous 000 - 491000 Interest Earned 4,352 6,774 6,000 1,671 2,500 0 000 - 491200 Investment Income 57,576 44,102 44,000 17,249 25,000 15,000 000 - 495015 Contribution from SED 360,769 0 0 0 0 0 000- 495020 Contribution From YMCA 100,000 100,000 100,000 50,000 100,000 100,000 000 - 497000 Misc Income 0 277 0 0 0 0 000 - 498000 Proceeds From Refunding Debt 6,035,000 19,442 0 0 0 0 TOTAL Miscellaneous 6,557,697 170,594 150,000 68,920 127,500 115,000 TOTAL REVENUES 12,705,739 6,585,462 7,027,003 6,695,422 6,860,500 7,095,821 159 of 249 8 -06 -2020 03:53 PM 505 -TAX I &S GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 101 - 541500 Paying Agent 4,150 4,350 5,000 2,000 5,000 5,000 101- 541502 Cost of Bond Issuance 76,056 44,530 0 0 0 45 0O0 TOTAL Professional Services 80,206 48,880 5,000 2,000 5,000 50,000 Debt Service 101 - 555612 Bond -GO Refunding 2010 - Princi 285,000 300,000 0 0 0 0 101- 555612.Bond -GO Refundin 2010 - Interes 38,475 4,500 0 0 0 0 101- 555628 Bond -CO 2007 - Principal 0 0 0 0 0 325,000 101- 555628.Bond -CO 2007 - Interest 0 0 0 0 0 98,800 101- 555629 Bond -GO 2007 Principal 290,000 300,000 315,000 315,000 315,000 0 101- 555629.Bond -GO 2007 Interest 136,312 124,305 111,823 59,117 111,823 0 101- 555630 Bond -GO SR2008 Principal 475,000 0 0 0 0 0 101- 555630.Bond -GO SR2008 Interest 9,809 0 0 0 0 0 101- 555631 Bond -GO SR2009 Principal 550,000 93,575 0 0 0 0 101- 555631.Bond -GO SR2009 Interest 249,138 120,100 0 0 0 0 101 - 555633 Bond -GO SR2011 Principal 240,000 250,000 260,000 260,000 260,000 270,000 101- 555633.Bond -GO SR2011 Interest 327,038 318,463 308,888 157,044 308,888 296,938 101- 555634 Bond -GO 2011A Refund - Principa 635,000 485,000 475,000 475,000 475,000 485,000 101- 555634.Bond -GO 2011A Refund - Interest 87,701 74,515 63,551 34,542 63,551 52,367 101- 555635 Bond -GO 2012 - Principal 335,000 345,000 355,000 355,000 355,000 365,000 101- 555635.Bond -GO 2012 - Interest 168,095 157,945 149,170 77,248 149,170 138,370 101 - 555636 Tax Note - SR2013 - Principal 170,000 0 0 0 0 0 101- 555636.Tax Note - SR2013 - Interest 1,445 0 0 0 0 0 101- 555637 Tax Note - SR2013A - Principe 165,000 0 0 0 0 0 101- 555637.Tax Note - SR2013A - Interest 1,072 0 0 0 0 0 101- 555638 Bond -GO 2014 Refund- Principal 100,000 100,000 100,000 100,000 100,000 100,000 101- 555638.Bond -GO 2014 Refund - Interest 289,775 286,775 283,775 142,638 283,775 280,775 101- 555639 Tax Note - SR2015 - Principal 35,000 35,000 35,000 0 35,000 40,000 101- 555639.Tax Note - SR2015 - Interest 2,532 1,923 1,313 652 1,313 700 101- 555640 Bond -Ref 2015 Bond - Principal 490,000 660,000 675,000 675,000 675,000 690,000 101- 555640.Bond -GO Ref 2015 - Interest 92,725 81,225 66,188 37,313 66,188 47,400 101- 555641 Tax Note - SR2015A- Principal 145,000 150,000 150,000 0 150,000 150,000 101- 555641.Tax Note - SR2015A - Interest 11,507 9,267 7,007 3,504 7,007 4,697 101- 555642 Bond -GO SR2016- Principal 205,000 215,000 225,000 225,000 225,000 235,000 101- 555642.Bond -GO SR2016- Interest 167,606 159,206 150,406 77,453 150,406 141,207 101 - 555643 Bond- TaxableB CO SR2016 -Princ 55,000 55,000 60,000 60,000 60,000 60,000 101- 555643.Bond- Taxable CO SR2016- Intere 47,238 45,588 43,863 22,381 43,863 42,063 101 - 555644 Bond- NonTaxA CO SR2016- Princi 165,000 175,000 180,000 180,000 180,000 190,000 101- 555644.Bond- NonTax CO SR2016- Interes 69,469 62,669 55,569 29,584 55,569 48,169 101 - 555645 Bond -CO SR2017- Principal 245,000 280,000 357,413 290,000 357,413 405,000 101- 555645.Bond -CO SR2017 - Interest 178,688 139,025 63,063 67,413 63,063 126,800 101- 555646 Bond -GO SR2017 - Principal 135,000 150,000 155,000 155,000 155,000 160,000 101- 555646.Bond -GO SR2017 - Interest 143,944 114,225 109,650 55,988 109,650 104,925 101- 555647 Bond -GO 2018 Refund- Principa 0 550,000 560,000 560,000 560,000 570,000 101- 555647.Bond -GO 2018 Refund - Interes 73,567 122,112 110,346 58,141 110,346 98,368 101- 555648 Bond -CO SR2018 - Principal 0 210,000 220,000 220,000 220,000 235,000 160 of 249 8 -06 -2020 03:53 PM 505 -TAX I &S GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101- 555648.Bond -CO 2018 - Interest 0 214,951 187,263 96,381 187,263 175,888 101- 555649 Bond -GO 2018 Ref - Principal 0 95,000 580,000 580,000 580,000 530,000 101- 555649.Bond -GO 2018 Ref - Interest 0 193,609 227,444 120,972 227,444 199,694 101 - 555650 Bond -CO 2019 - Principal 0 0 250,000 250,000 250,000 255,000 101- 555650.Bond -CO 2019- Interest 0 0 130,275 67,013 130,275 122,700 TOTAL Debt Service 6,816,134 6,678,977 7,022,003 5,807,381 7,022,007 7,044,861 Other Financing Sources 101- 556300 Payment To Refund Debt 6.159.623 0 0 0 0 0 TOTAL Other Financing Sources 6,159,623 0 0 0 0 0 TOTAL NON DEPARTMENTAL 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861 TOTAL GENERAL GOVERNMENT 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861 TOTAL EXPENDITURES 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861 161 of 249 XXXXX FUND: 202 WATER & SEWER DESCRIPTION and solid waste functions and is managed by the Public Works Department. Staff is responsible for the and wastewater service and infrastructure. This includes the water distribution ansport is the Schertz- Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. Revenues 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Revenues Franchises $224,928 $261,992 Permits 0 3,000 Fees 24,575,500 25,907,843 Fund Transfers 348,302 146,400 Miscellaneous 2,476,326 855,618 Total $27,124,473 $27,174,853 Expenses Non Departmental $4,691,243 $4,215,105 Business Office 828,453 965,105 W &S Administration 23,542,137 23,229,289 Projects 0 1,638,000 Total $28,233,380 $29,08Z394 PROGRAM JUSTIFICATION AND ANALYSIS $238,750 0 24,803,500 146,400 315,718 $25,504,368 $0 901,536 23,828,299 0 $24,727,835 Revenue: Revenues for FY 2020 -21 are expected to decrease 6.1 % from the FY 2019 -20 year end estimate with lower water and sewer fees after COVID -19. Expenses: The FY 2020 -21 Budget decreases 15.0% from the FY 2019 -20 year end estimates due to fewer projects being funded which offset increases in the W &S Administration. 162 of 249 8 -06 -2020 03:51 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY REVENUE SUMMARY Franchises Permits Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL BUSINESS OFFICE TOTAL GENERAL GOVERNMENT PUBLIC WORKS W & S ADMINISTRATION TOTAL PUBLIC WORKS MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 263,469 224,928 227,380 261,992 261,992 238,750 0 0 0 3,000 3,000 0 23,293,054 24,074,917 24,575,500 18,656,813 25,907,843 24,803,500 141,510 348,302 4,271,255 109,800 146,400 146,400 3,495,149 2,476,326 465,218 310,442 855,618 315,718 27,193,182 27,124,473 29,539,353 19,342,047 27,174,853 25,504,368 5,877,000 3,862,790 3,250,000 0 3,250,000 0 822,393 828,453 946,023 681,054 965,105 901,536 6,699,393 4,691,243 4,196,023 681,054 4,215,105 901,536 21,777,119 23,542,137 23,705,330 16,343,962 23,229,289 23,828,299 21,777,119 23,542,137 23,705,330 16,343,962 23,229,289 23,828,299 0 0 1,638,000 139,507 0 0 0 0 1,638,000 139,507 0 0 28,476,512 28,233,380 29,539,353 17,164,522 27,444,394 24,729,835 ( 1,283,330) ( 1,108,907) 0 2,177,525 ( 269,541) 774,533 163 of 249 8 -06 -2020 03:51 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JUNE 30TH, 2020 REVENUES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 000 - 421490 Cell Tower Leasing 263.469 224.928 227,380 261.992 261.992 238.750 TOTAL Franchises 263,469 224,928 227,380 261,992 261,992 238,750 Permits 000- 436010 Network Nodes 0 0 0 3,000 3,000 0 TOTAL Permits 0 0 0 3,000 3,000 0 Fees 000 - 455200 Garbage Collection Fee 4,960,183 5,130,049 5,280,000 3,869,479 5,200,000 5,280,000 000 - 455500 Water & Sewer Transfer Fee ( 10) 10 0 0 0 0 000 - 455600 Fire Line Fees 29,015 33,160 33,000 0 0 33,000 000- 455700 Recycle Fee Revenue 305,469 328,531 336,000 247,345 330,000 336,000 000 - 455800 W &S Line Constructn Reimbur 36,474 23,182 20,000 21,427 21,427 20,000 000 - 457100 Sale of Water 10,666,527 11,089,576 10,914,000 8,310,357 12,000,000 11,100,000 000 - 457110 Edwards Water Lease 54,872 34,244 40,000 55,616 55,616 40,000 000 - 457120 Water Transfer Charge -Selma 26,420 50,571 30,000 17,169 34,000 30,000 000 - 457200 Sale of Meters 143,916 95,390 120,000 83,360 103,000 120,000 000 - 457400 Sewer Charges 6,816,996 7,281,618 7,550,000 5,917,379 7,900,000 7,592,000 000- 457500 Water Penalties 250,316 5,659 250,000 132,205 260,000 250,000 000 - 459200 NSF Check Fee - Water &Sewer 2,875 2.925 2,500 2.475 3.800 2.500 TOTAL Fees 23,293,054 24,074,917 24,575,500 18,656,813 25,907,843 24,803,500 Fund Transfers 000 - 486000 Transfer In - Reserves 0 0 4,124,855 0 0 0 000 - 486100 Transfer In 0 207,302 0 0 0 0 000 - 486204 Interfnd Chrg- Drainage Billin 141.510 141.000 146,400 109.800 146,400 146,400 TOTAL Fund Transfers 141,510 348,302 4,271,255 109,800 146,400 146,400 Miscellaneous 000 - 490000 Misc Charges 10,989 10,434 5,000 5,787 10,400 10,500 000 - 491000 Interest Earned 44,859 69,496 75,000 22,036 440,000 40,000 000 - 491200 Investment Income 158,054 227,580 240,000 136,361 200,000 120,000 000 - 495013 Capital Contribution -W &S 3,132,348 1,975,524 0 0 0 0 000 - 496000 Water Construction Reserve Ac 1 0 0 1 0 0 000- 497000 Misc Income -W &S 17,267 55,590 20,000 75,537 80,000 20,000 000 - 498110 Salary Reimb -SSLGC 131,630 137,703 125,218 70,720 125,218 125,218 000- 498200 Reimbursmnt -W &S Project 1 0 0 0 0 0 TOTAL Miscellaneous 3.495.149 2,476.326 465,218, 310.442 855.618 315,718 TOTAL REVENUES 27,193,182 27,124,473 29,539,353 19,342,047 27,174,853 25,504,368 164 of 249 8 -06 -2020 03:51 PM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Professional Services Fund Charges /Transfers 101- 548406 Transfer To Public Improvemen 5,825,000 3,800,000 3,250,000 0 3,250,000 0 TOTAL Fund Charges /Transfers 5,825,000 3,800,000 3,250,000 0 3,250,000 0 Maintenance Services Other Financing Sources 101- 556000 Issuance Costs 52,000 62,790 0 0 0 0 TOTAL Other Financing Sources 52,000 62,790 0 0 0 0 Capital Outlay TOTAL NON DEPARTMENTAL 5,877,000 3,862,790 3,250,000 165 of 249 0 3,250,000 0 XXXXX DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. GOALS AND OBJECTIVES Continue to provide friendly and efficient services to our customers. To encourage and educate our customers to use delivery of e-mail statements. To encourage and educate our customers to pay their utility bill by using automatic draft payments services, online web payments, and e- services through their financial institution. To read water meters in a safe, reliable, and efficient manner Provide accurate and expedited utility billing statements 166 of 249 UTILITY BILLING • A► •►_ I I Eel . 1 XXXXX UTILITY BILLING 2018 -19 2019 -20 2020 -21 Billing Manager 1 1 1 -Utility Billing Asst. Manager 1 1 1 -Utility Billing Clerk II 2 2 0 -Utility Billing Clerk 2 2 4 -Utility Meter Tech 1 2 2 3 Meter Tech I1 1 1 0 TOTAL POSITIONS 9 9 9 167 of 249 UTILITY BILLING XXXXX Personnel Services 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Personnel Services $434,343 $481,310 $496,696 Supplies 2,308 3,200 5,100 City Support Services 250 42,900 5,000 Utility Services 6,763 9,200 9,200 Operations Support 126,535 124,500 120,500 Staff Support 4,822 4,460 6,400 Professional Services 246,532 242,800 253,000 Maintenance Services 6,540 6,500 5,040 Operating Equipment 360 430 600 Capital Outlay 0 49,805 0 Total $828,453 $965,105 $901,536 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget decreases 9.6% from the FY 2019 -20 year end estimate. Personnel increases from the classification and compensation study recommendation are offset by no capital outlay purchases and no software upgrades for FY 2020 -21. 168 of 249 8 -06 -2020 03:51 PM 202 -WATER & SEWER C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 - - - - -- 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET BUSINESS OFFICE Personnel Services 176- 532400 Computer Fees & Licenses 176 - 511110 Regular 293,782 298,731 317,221 244,336 317,221 325,655 176 - 511120 Overtime 6,797 4,945 3,200 4,294 6,000 6,845 176- 511180 LTD 891 816 983 221 221 1,010 176 - 511210 Longevity 5,611 4,646 5,546 5,546 5,546 6,164 176- 511310 FICA - Employer 22,643 23,430 24,936 18,715 24,936 25,908 176 - 511350 TMRS- Employer 54,856 49,628 52,676 36,481 52,676 55,261 176 - 511410 Health- Employer 67,161 50,494 73,290 54,008 73,290 74,167 176 - 511500 Workers' Compensation 1,461 1,654 1,626 1,420 1,420 1,686 TOTAL Personnel Services 453,201 434,343 479,478 365,021 481,310 496,696 Supplies 0 9,500 9,500 176 - 534800 Temporary Empl. Services 16.037 0 0 176- 521000 Operating Supplies 1,164 873 1,700 1,505 1,700 3,000 176 - 521100 Office Supplies 1,752 1,435 2,100 845 1,500 2,100 TOTAL Supplies 176 - 535100 Uniforms 2,916 2,308 3,800 2,351 3,200 5,100 Human Services Li LV "pporL cervices 176- 532400 Computer Fees & Licenses 0 0 0 42,271 42,271 0 176 - 532900 Contingencies 1 250 4,501 629 629 5,000. TOTAL City Support Services 1 250 4,501 42,900 42,900 5,000 Utility Services 176 - 533310 Telephone /Cell Phone 1,026 1,914 2,345 1,562 1,700 3,200 176 - 533500 Vehicle Fuel 0 4.849 91000 5.159 7.500 6.000 TOTAL Utility Services 1,026 6,763 11,345 6,721 9,200 9,200 Operations Support 176 - 534000 Postage 72,670 80,006 93,000 52,794 75,000 90,000 176- 534200 Printing & Binding 43,682 41,915 56,000 14,454 40,000 21,000 176 - 534300 Equipment Maintenance - Copie 9,028 4,614 9,500 0 9,500 9,500 176 - 534800 Temporary Empl. Services 16.037 0 0 0 0 0 TOTAL Operations Support 141,417 126,535 158,500 67,248 124,500 120,500 Staff Support 176 - 535100 Uniforms 2,715 1,950 2,709 1,341 2,000 2,300 176- 535200 Awards 30 193 200 0 200 200 176 - 535300 Memberships 30 30 100 37 10 100 176 - 535500 Training /Travel 802 2,516 3,500 1,636 2,000 3,500 176 - 535510 Meeting Expenses 179 133 250 222 250 300 TOTAL Staff Support 3,755 4,822 6,759 3,236 4,460 6,400 169 of 249 8 -06 -2020 03:51 PM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXX9(X (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 176 - 541800 Credit Card Fees 208,802 243,699 240,000 168,800 240,000 250,000 176 - 541810 Credit Cards Fees - AMEX 1.498 2.833 3,000 1.183 2.800 3.000 TOTAL Professional Services 210,300 246,532 243,000 169,982 242,800 253,000 Fund Charges /Transfers Maintenance Services 176 - 551800 Other Maintenance Agreements 6,120 6,540 8,040 3,360 6,500 5,040 TOTAL Maintenance Services 6,120 6,540 8,040 3,360 6,500 5,040 Rental /Leasing Qperating Equipment 176- 571000 Furniture & Fixtures 3,147 360 600 430 430 600 176 - 571400 Communication Equip LESS $500 510 0 0 0 0 0 TOTAL Operating Equipment 3,657 360 600 430 430 600 Capital Outlay 176 - 581200 Vehicles & Access. Over $5,00 0 0 30,000 0 30,000 0 176 - 581700 IMPROVEMENTS OVER $5,000 0 0 0 19,805 19,805 0 TOTAL Capital Outlay 0 0 30,000 19,805 49,805 0 TOTAL BUSINESS OFFICE ■ IiC rtyii�l�aiai�i.'�' \Rtbli/i1��iW 822,393 828,453 946,023 681,054 965,105 901,536 6,699,393 4,691,243 4,196,023 681,054 4,215,105 901,536 170 of 249 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER The Water and Wastewater division of Public Works provides reliable water and wastewater services to all Schertz residents through maintenance, repair, strategic planning, inspection of new infrastructure, and the expansion of water and wastewater services. the employees offer excellent customer service, participate in community events, provide a weekly chipping service, meet with developers and utility providers, review plat and subdivision plans, as well as review water and wastewater construction plans. In addition, the Water and Wastewater division oversees the drought and water conservation plans /ordinance, provides letters of availability and Certificates of Convenience and Necessity, assists other departments, and conduct department training, education, and planning. GOALS AND OBJECTIVES Provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations. Ensure an adequate future water supply. Engage personnel in making decisions to strengthen ability to respond promptly to daily events. Emphasize safety to our employees to reduce preventable accidents. Promote water conservation, delivery of quality services, and providing accurate and timely responses to customer requests. ORGANIZATION CHART 171 of 249 XXXXX XXXXX WATER AND SEWER ADMINISTRATION WATER & SEWER ADMINISTRATION 2018 -19 2019 -20 2020 -21 Director 1 1 1 Assistant Director Water /Wastewater Manager) 1 1 1 Senior Administrative Assistant 1 1 1 Clerk/Dispatcher 1 1 1 Schertz -Se uin Local Government Corp Gen Mgr 1 1 1 Water & Sewer Supervisor (Superintendent) 1 1 1 Water & Sewer Foreman 1 1 1 Serviceman 111 1 1 1 Serviceman II 5 5 5 Serviceman 1 101 101 10 TOTAL POSITIONS 231 231 23 172 of 249 XXXXX WATER AND SEWER ADMINISTRATION Water Accounts 2018 -19 2019 -20 2020 -21 Workload/Output Actual Estimate Budget Water Accounts 16434 16734 17000 Miles of Water Main 227 230 232 Miles of Sewer Main 115 118 122 Gallons Pumped (Edwards), acre feet 2018 -19 2019 -20 2020 -21 Efficient Actual Estimate Budget Gallons Pumped (Edwards), acre feet 125 135 138 Gallons Received (SSLGC), acre feet 5224 6000 6000 Gallons Distributed, acre feet 4937 5300 5500 New Meter Installed 2018 -19 2019 -20 2020 -21 Effectiveness Actual Estimate Budget New Meter Installed 311 350 350 New Service Taps 0 10 10 Water Service Calls 1085 1250 1250 Water Main Break, Service Repair Calls 1079 1200 1200 Sewer Backup and Repair Calls 784 825 850 173 of 249 XXXXX WATER AND SEWER ADMINISTRATION Personnel Services 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Personnel Services $1,350,479 $1,494,633 $1,543,403 Supplies 313,562 222,200 187,500 City Support Services 52,962 62,860 166,535 Utility Services 3,480,075 3,554,550 3,575,800 Operations Support 9,193 11,250 11,300 Staff Support 35,762 38,000 39,500 City Assistance 205 500 500 Professional Services 373,084 349,000 409,615 Fund Charges /Transfers 8,545,539 6,355,534 6,470,624 Maintenance Services 8,857,026 8,835,140 9,166,090 Other Costs 38,436 40,000 40,000 Debt Service 480,954 2,100,622 2,106,932 Rental /Leasing (30,307) 4,000 4,500 Operating Equipment 35,167 12,000 8,000 Capital Outlay 0 149,000 98,000 Total $23,542,137 $23,229,289 $23,828,299 Projects $0 $1,638,000 $0 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2020 -21 Budget will increase 2.6% from the FY 2019 -20 year end estimate for increased sewer treatment costs from the new winter average. Additional increases include personnel expenditures related to being fully staffed and for the classification and compensation study recommendation. 174 of 249 8 -06 -2020 03:51 PM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES & S ADMINISTRATION C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXO(X (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 575 - 532500 City Insurance - Commercial 575 - 511110 Regular 814,575 882,187 949,873 809,169 949,873 988,783 575 - 511120 Overtime 35,780 40,045 17,945 40,069 53,000 21,213 575 - 511180 LTD 2,577 2,618 3,005 719 719 3,160 575 - 511210 Longevity 22,187 20,146 27,542 22,381 22,381 24,270 575 - 511230 Certification Allowance 13,606 15,798 13,201 10,948 13,201 13,201 575 - 511240 Vehicle /phone Allowance 0 0 0 519 900 900 575 - 511310 FICA - Employer 63,139 70,862 76,758 63,294 76,758 79,885 575 - 511350 TMRS- Employer 150,648 153,905 160,789 127,161 160,789 170,396 575 - 511410 Health- Employer 149,132 155,416 208,469 167,536 208,469 231,608 575 - 511500 Workers' Compensation 8.212 9.503 9.783 8.543 8.543 9.987 TOTAL Personnel Services 1,259,856 1,350,479 1,467,365 1,250,338 1,494,633 1,543,403 Supplies 3,575,800 575 - 521000 Operating Supplies 8,247 11,240 9,000 5,807 9,000 9,000 575 - 521100 Office Supplies 1,004 1,478 1,500 1,398 1,500 1,500 575 - 521200 Medical /Chem Supplies 1,023 955 1,500 812 1,200 1,500 575 - 521400 Plumbing Supplies 17,818 78,927 50,000 29,202 50,000 50,000 575 - 521405 Water Meters -New 150,235 220,754 125,000 119,508 160,000 125,000 575 - 521600 Equip Maint Supplies 9 208 500 0 500 500 TOTAL Supplies 178,336 313,562 187,500 156,727 222,200 187,500 Human Services City Support Services 575 - 532500 City Insurance - Commercial 45,441 51,068 50,068 56,697 56,697 57,000 575- 532800 Employee Appreciation Events 1,953 1,894 2,500 1,996 2,500 2,500 575 - 532900 Contingencies 12,435 0 107,035 3,663 3,663 107,035 TOTAL City Support Services 59,829 52,962 159,603 62,356 62,860 166,535 Utility Services 575 - 533100 Gas Utility Service 1,178 1,377 1,500 1,321 1,500 1,500 575 - 533200 Electric Utility Service 295,137 302,733 320,000 179,781 305,000 320,000 575 - 533310 Telephone /Cell Phones 2,729 2,543 3,500 1,422 3,000 3,500 575 - 533320 Telephone /Air Cards 218 170 800 124 350 800 575- 533400 Water Purchase 3,175,122 3,129,241 3,200,000 2,322,605 3,200,000 3,200,000 575 - 533410 Water Utility Service 9,456 1,538 10,000 1,264 2,200 10,000 575 - 533500 Vehicle Fuel 44,240 42.472 40,000 28.239 42.500 40.000 TOTAL Utility Services 3,528,081 3,480,075 3,575,800 2,534,756 3,554,550 3,575,800 175 of 249 8 -06 -2020 03:51 PM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 147 575 - 534000 Postage 207 575 - 534100 Advertising 971 575 - 534200 Printing & Binding 38 575 - 534300 Equipment Maintenance - Copie 5,202 TOTAL Operations Support 6,419 Staff Support 5 500 5,50Q 575 - 535100 Uniforms 8,982 575 - 535300 Memberships 5,758 575 - 535500 Training /Travel 8,973 575 - 535510 Meeting Expenses 1,648 575- 535600 Professional Certification 222 TOTAL Staff Support 25,583 City Assistance 15,000 1,158 575 - 537100 Medical Services 333 TOTAL City Assistance 333 Professional Services 0 575 - 541200 Legal Svcs 211,625 575 - 541300 Other Consl /Prof Services 102,431 575 - 541305 Cell Tower Management Fees 64,122 575 - 541400 Auditor /Accounting Service 24,000 575 - 541500 Paying Agent 800 575 - 541650 Misc Expenses 203 TOTAL Professional Services 403,181 Fund Charges /Transfers 29,000 575 - 548040 Contribution To CVLGC 300,000 575- 548050 Contribution to SSLG 2,906,068 575 - 548060 Contribution to COMA 410,650 575 - 548101 Transfer Out - General Fund 0 575 - 548106 Transfer Out- Special Events 3,640 575 - 548600 Inter -fund Charges -Admin 1,344,140 575 - 548610 Interfund Charge -Fleet 129,890 575 - 548700 Bad Debt Expense 70,807 575- 548800 Depreciation Expense 2,150,733 575 - 548900 Amortization Expense 0 TOTAL Fund Charges /Transfers 7,315,927 272 300 147 250 300 2,950 5,000 3,350 5,000 5,000 284 500 0 500 500 5,687 5,500 4,880 5 500 5,50Q 9,193 11,300 8,377 11,250 11,300 17,645 15,000 14,871 15,000 16,500 5,946 6,000 5,701 6,000 6,000 11,013 15,000 10,085 15,000 15,000 1,158 2,000 1,124 2,000 2,000 0 0 0 0 0 35,762 38,000 31,781 38,000 39,500 205 1,500 76 500 500 205 1,500 76 500 500 178,159 200,000 202,548 220,000 200,000 82,647 112,965 24,655 29,000 112,965 80,634 68,214 77,585 80,000 71,650 30,644 24,000 19,000 19,000 24,000 1,000 1,000 600 1,000 1,000 0 0 0 0 0 373,084 406,179 324,388 349,000 409,615 480,000 100,000 100,000 100,000 300,000 3,807,218 4,006,734 3,646,879 4,006,734 3,875,323 577,775 726,800 103,925 726,800 723,850 0 4,000 0 4,000 4,000 0 0 0 0 0 1,365,998 1,385,000 1,038,750 1,385,000 1,450,827 140,288 132,937 99,703 133,000 116,624 0 0 0 0 0 2,162,879 0 0 0 0 11,381 0 0 0 0 8,545,539 6,355,471 4,989,257 6,355,534 6,470,624 176 of 249 8 -06 -2020 03:51 PM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 40,000 36,605 40,000 40,000 36,615 38,436 575 - 551100 Building Maintenance 1,572 6 5,000 1,639 5,000 5,000 575 - 551300 Computer Maintenance 6,218 6,377 17,500 8,992 12,000 17,500 575 - 551400 Minor & Other Equip Maint 25 167 2,500 1,124 2,500 2,500 575 - 551500 Water Maintenance 138,060 152,846 155,000 27,588 155,000 155,000 575 - 551510 Waste Contractor Expense 4,687,548 4,848,197 4,540,000 2,943,964 4,500,000 4,721,600 575 - 551520 Sewer Treatment -COMA /MUD 3,636,298 3,797,306 4,316,000 2,176,733 4,000,000 4,100,000 575 - 551530 Sewer Maintenance 28,650 32,067 84,000 68,438 80,000 84,000 575 - 551540 I &I Maintenance 0 6,033 60,000 0 60,000 60,000 575 - 551600 Street Maintenance Materials 20,867 13,736 20,000 18,784 20,000 20,000 575 - 551720 Low Flow Rebate Program 50 50 250 300 400 250 575 - 551800 Other Maintenance Agreements 260 240 240 160 240 240 TOTAL Maintenance Services 8,519,547 8,857,026 9,200,490 5,247,722 8,835,140 9,166,090 Other Costs 575 - 554100 State Water Fees -TCEQ TOTAL Other Costs Debt Service 575 - 555900 Debt Service 575- 555900.Interest Expense TOTAL Debt Service Rental /Leasing 575 - 561000 Rental - Building & Land 575 - 561100 Rental- Equipment 575 - 561200 Lease /Purchase Payments TOTAL Rental /Leasing Qperating Equipment 575 - 571000 Furniture & Fixtures 575 - 571200 Vehicles & Access. LESS $5,00 575 - 571500 Minor Equipment 575 - 571800 Equipment Under $5,000 TOTAL Operating Equipment 36,615 38,436 40,000 36,605 40,000 40,000 36,615 38,436 40,000 36,605 40,000 40,000 0 0 1,500,000 1,240,000 1,500,000 1,560,000 382,603 480,954 600,622 311,501 600,622 546,932 382,603 480,954 2,100,622 1,551,501 2,100,622 2,106,932 2,783 2,866 3,500 2,952 3,500 3,500 0 0 1,000 0 500 1,000 54,000 ( 33,173) 0 104.000 0 0 56,783 ( 30,307) 4,500 106,952 4,000 4,500 1,072 3,321 5,000 2,247 5,000 5,000 0 3,621 0 0 0 0 2,954 0 3,000 6,364 7,000 3,000 0 28,224 0 0 0 0 4,025 35,167 8,000 8,611 12,000 8,000 Capital Outlay 575 - 581200 Vehicles & Access. Over $5,00 0 0 60,000 0 60,000 0 575 - 581800 Equipment Over $5,000 0 0 89,000 34,514 89,000 98,000 TOTAL Capital Outlay 0 0 149,000 34,514 149,000 98,000 177 of 249 8 -06 -2020 03:51 PM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES Water Line Relocation Aviation Heights C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XX>P(X (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TOTAL W & S ADMINISTRATION 21,777,119 23,542,137 23,705,330 16,343,962 23,229,289 23,828,299 TOTAL PUBLIC WORKS 21,777,119 23,542,137 23,705,330 16,343,962 23,229,289 23,828,299 178 of 249 8 -06 -2020 03:51 PM 202 -WATER & SEWER MISC & PROJECTS EXPENDITURES PROJECTS City Support Services Qperations Support Professional Services 900 - 541100 ENGINEERING 900 - 541300 PROFESSIONAL SERVICES TOTAL Professional Services Fund Charges /Transfers Maintenance Services 900 - 551900 CONSTRUCTION TOTAL Maintenance Services Rental /Leasing TOTAL PROJECTS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 0 0 16,223 0 0 0 0 0 500 0 0 0 0 0 16,723 0 0 0 0 1,638,000 122,784 0 0 0 0 1,638,000 122,784 0 0 0 0 1,638,000 179 of 249 139,507 0 0 8 -06 -2020 03:51 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JUNE 30TH, 2020 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- -------- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET FM3009 RD &BRIDGE EXPNDSN Professional Services Maintenance Services TOTAL MISC & PROJECTS 0 0 1,638,000 139,507 0 0 TOTAL EXPENDITURES 28,476,512 28,233,380 29,539,353 17,164,522 27,444,394 24,729,835 180 of 249 XXXXX FUND: 411 CAPITAL RECOVERY FUND h (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. The Sewer Capital Recovery portion was moved to its own fund in FY 2013 -14. GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Provide citizens with quality projects completed on -time and on- budget. Design a 3 million gallon ground storage and booster station State law mandates that the Water/Wastewater Capital Recovery plan be updated at least every five years. The last study was 2011. 181 of 249 XXXXX CAPITAL RECOVERY FUND - WATER Revenue Fees $1,061,672 Miscellaneous 161,999 Total $1,223,672 Expenses Non Departmental $1,375,984 Total $1,375,984 PROGRAM JUSTIFICATION AND ANALYSIS $1,100,000 169,000 $1,269,000 $103,500 $103,500 $1,100,000 72,000 $1,172,000 $206,000 $206,000 Projects for FY 2020 -21 include conducting the Water /Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett which was funded in FY 2018 -19. 182 of 249 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Revenue Fees $1,061,672 Miscellaneous 161,999 Total $1,223,672 Expenses Non Departmental $1,375,984 Total $1,375,984 PROGRAM JUSTIFICATION AND ANALYSIS $1,100,000 169,000 $1,269,000 $103,500 $103,500 $1,100,000 72,000 $1,172,000 $206,000 $206,000 Projects for FY 2020 -21 include conducting the Water /Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett which was funded in FY 2018 -19. 182 of 249 8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 411- CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,544,962 1,061,672 1,100,000 939,677 1,100,000 1,100,000 102.749 161.999 1801000 77.774 169.000 72.000 1,647,711 1,223,672 1,280,000 1,017,451 1,269,000 1,172,000 1,000 1,375,984 256,000 52,015 103,500, 206,000 1,000 1,375,984 256,000 52,015 103,500 206,000 1,000 1,375,984 256,000 52,015 103,500 206,000 1,646,711 ( 152,312) 1,024,000 965,436 1,165,500 966,000 183 of 249 8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 411- CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2020 REVENUES Fees 000 - 455900 Cap Rcvey -Water TOTAL Fees Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,544,962 1,061,672 11100,000 939,677 111001000 11100,000 1,544,962 1,061,672 1,100,000 939,677 1,100,000 1,100,000 5,527 3,383 5,000 2,766 4,000 2,000 97,222 158,616 175,000 75,008 165,000 70,000 102,749 161,999 180,000 77,774 169,000, 72,000 1,647,711 1,223,672 1,280,000 1,017,451 1,269,000 1,172,000 184 of 249 8 -06 -2020 03:52 PM 411- CAPITAL RECOVERY - WATER GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies City Support Services Utility Services Operations Sunnort C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 101- 541200 Legal Svcs -Water 0 101- 541300 Professional Services -Cap Pla 0 101- 541400 Auditor /Accounting Service 1,000 TOTAL Professional Services 1,000 Fund Charges /Transfers 101- 548406 Transfer Out- Water /Sewer Proj 0 TOTAL Fund Charges /Transfers 0 Maintenance Services Debt Service Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 0 5,000 0 2,500 5,000 0 250,000 51,015 100,000 200,000 984 1,000 1,000 1 000 1,000 984 256,000 52,015 103,500 206,000 1,375,000 0 0 0 0 1,375,000 0 0 0 0 1,000 1,375,984 185 of 249 256,000 52,015 103,500 206,000 XXXXX FUND: 421 CAPITAL RECOVERY FUND SEWER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. Wastewater Capital Recovery was moved to its own fund in FY 2013 -14 GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water/Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 2011. Currently the Sedona WWTP serves the Crossvine Subdivision area but will be eliminated when the new CCMA WWTP comes on line. A sewer line and lift- station will be needed to accomplish this project. Initiate and institute a study to implement reuse water throughout the City. Provide citizens with quality projects completed on -time and on- budget. 186 of 249 XXXXX CAPITAL RECOVERY FUND - SEWER •.�t_► i I g •: . Budget 2018 -19 2019 -20 2020 -21 Actual Estimate Budget Revenue Fees $598,137 $510,800 $600,000 Miscellaneous 165,710 123,500 72,000 Total $763,847 $634,300 $672,000 Expenses Non Departmental $5,421 $258,000 $208,000 Total $5,421 $258,000 $208,000 PROGRAM JUSTIFICATION AND ANALYSIS Projects for FY 2020 -21 include conducting the Water /Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. 187 of 249 8 -06 -2020 03:53 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 421- CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 821,969 598,137 600,000 486,321 510,800 600,000 85.591 165.710 103,000 86.363 123.500 72.000 907,560 763,847 703,000 572,685 634,300 672,000 493,208 5,421 260,500, 141,612 258,000, 208,000 493,208 5,421 260,500 141,612 258,000 208,000 493,208 5,421 260,500 141,612 258,000 208,000 414,352 758,426 442,500 431,073 376,300 464,000 188 of 249 8 -06 -2020 03:53 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 421- CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2020 REVENUES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455910 Cap Rcvey -Waste Water 794,969 608,937 600,000 486,321 500,000 600,000 000 - 455913 Cap Rcvey -North Sewer Treat 27,000 ( 10,800) 0 0 10,800 0 TOTAL Fees 821,969 598,137 600,000 486,321 510,800 600,000 Fund Transfers Miscellaneous 000 - 491000 Interest Earned 3,799 3,141 3,000 1,635 3,500 2,000 000 - 491200 Investment Income 104,840 139,329 100,000 83,236 120,000 70,000 000 - 491800 Gain /Loss Capital One Sewer ( 11,126) ( 8,567) 0 0 0 0 000 - 491900 Unrealize Gain /Loss -Captl On( 11,922) 31,806 0 1,493 0 0 TOTAL Miscellaneous 85,591 165,710 103,000 86,363 123,5Q01 72,000 TOTAL REVENUES 907,560 763,847 703,000 572,685 634,300 672,000 189 of 249 8 -06 -2020 03:53 PM 421- CAPITAL RECOVERY - SEWER GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies Operations Sunnort C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 0 101- 541200 Legal Services -Sewer 0 101 - 541300 Professional Services -Cap Pla 0 101 - 541400 Auditor /Accounting Service 1,000 101 - 541650 Investment Mgt Fee -Sewer 4,360 TOTAL Professional Services 5,360 Fund Charges /Transfers 5,421 101- 548406 Transfer Out- Water /Sewer Prjc 487,848 TOTAL Fund Charges /Transfers 487,848 Maintenance Services 0 TOTAL NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT 0 5,000 0 2,500 2,500 0 250,000 137,217 250,000 200,000 984 1,000 1,000 1,000 1,000 4,437 4,500 3,395 4,500 4,500 5,421 260,500 141,612 258,000 208,000 0 0 0 0 0 0 0 0 0 0 493,208 5,421 493,208 5,421 190 of 249 260,500 141,612 260,500 141,612 258,000 208,000 258,000 208,000 DEPARTMENT DESCRIPTION The Public Works Drainage Department is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right -of -ways, alleys, and compliance with regulations, as well as reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. The revenues come from a fee charged to structure, such as buildings, parking lots, or driveways. GOALS AND OBJECTIVES Protect lives and property. Institute best management practices in the maintenance of our natural creek ways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. Technical review and issuance of floodplain permits, floor insurance rate map revision, floodplain violation identification, coordination and prosecution support. Review storm water infrastructure plans Continue to evaluate, consider, and pursue all available resources for improving management of the local storm water infrastructure. Provide Storm water pollution and floodplain awareness to the community and city personnel. 191 of 249 XXXXX PUBLIC WORKS DRAINAGE XXXXX DRAINAGE 2018-19 2019-20 2020-21 Drainage Foreman 1 1 1 Drainage Worker 11 2 2 2 Drainage Worker 1 5 5 5 TOTAL POSITIONS 1 81 8 PERFORMANCE INDICATORS Acres of Alleys Mowed Acres of Rights-of-Way (ROW) Mowed Acres of Drainage Ditches Mowed 5.15 2018-19 2019-20 2020-21 1 Workload/Output Actual Estimate Budget Acres of Alleys Mowed Acres of Rights-of-Way (ROW) Mowed Acres of Drainage Ditches Mowed 5.15 5.15 5.15 57.46 66.46 66.46 158.75 158.75 158.75 Monthly Operating Expenditures 103,075 105,475 118,677 2018-19 2019-20 2020-21 i Efficiency Actual Estimate Budget Monthly Operating Expenditures 103,075 105,475 118,677 ROW Maintenance & Mowing, Hours 3410 5040 5040 Drainage Mowing, Hours 820 920 1000 Drainage Structure Maintenance, Hours 1660 1800 1900 192 of 249 2018-19 2019-20 2020-21 � Effectiveness Actual � Estimate Budget ROW Maintenance & Mowing, Hours 3410 5040 5040 Drainage Mowing, Hours 820 920 1000 Drainage Structure Maintenance, Hours 1660 1800 1900 192 of 249 PUBLIC WORKS DRAINAGE XXXXX 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budaet Revenue Permits $3,860 $4,000 $4,000 Fees 1,200,722 1,205,000 1,230,000 Fund Transfers 27,000 0 176,563 Miscellaneous 56,610 20,521 33,000 Total $1,288,192 $1,229,521 $1,443,563 Expenses Personnel $301,277 $395,746 $401,146 Supplies 4,517 5,900 6,000 City Support Services 3,266 5,500 35,500 Utility Services 15,022 10,750 14,700 Operations Support 0 0 1,050 Staff Support 9,597 8,500 13,700 City Assistance 63 150 500 Professional Services 1,475 6,500 41,500 Fund Charges /Transfers 791,503 479,659 532,167 Maintenance Services 32,767 92,000 83,000 Other Costs 100 100 200 Debt Services 5,535 124,200 122,100 Rental /Leasing 55 250 500 Operating Equipment 4,474 1,500 2,500 Capital Outlay 0 110,500 189,000 Projects 0 0 0 Total $1,169,651 $1,241,255 $1,443,563 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The FY 2020 -21 revenue from drainage fees is expected to increase 17.4% with a transfer from reserves to purchase replacement capital equipment. Expenses: The FY 2020 -21 Budget will increase 16.3% from the FY 2019 -20 year end estimate to purchase additional capital equipment and provide additional mowing that will no longer be covered by the state. 193 of 249 8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY REVENUE SUMMARY Permits Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE TOTAL PUBLIC WORKS MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,960 3,860 4,000 2,440 4,000 4,000 1,159,910 1,200,722 1,230,000 909,142 1,205,000 1,230,000 0 27,000 0 0 0 176,563 194,255 56,610 33,000 12,578 20,521. 33,000 1,358,125 1,288,192 1,267,000 924,160 1,229,521 1,443,563 1,013,430 1,169,651 1,265,709 697,166 1,241,255 1,443,563 1,013,430 1,169,651 1,265,709 697,166 1,241,255 1,443,563 0 0 0 1,384 0 0 0 0 0 1,384 0 0 1,013,430 1,169,651 1,265,709 698,551 1,241,255 1,443,563 344,696 118,540 1,291 225,610 ( 11,734) 0 194 of 249 8 -06 -2020 03:52 PM 204 - DRAINAGE REVENUES 2017 -2018 ACTUAL C I T Y O PROPOSED AS OF: (-------- 2018 -2019 ACTUAL F S C H E R T Z BUDGET WORKSHEET JUNE 30TH, 2020 - - - - -- 2019 -2020 --------------- CURRENT Y -T -D BUDGET ACTUAL PROJECTED YEAR END PAGE:XXXXX -------- 2020 -2021 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET Permits 000 - 432400 Floodplain Permit 3,960 3,860 4,000 2,440 4,000 4,000 TOTAL Permits 3,960 3,860 4,000 2,440 4,000 4,000 Fees 000- 457500 Drainage Penalties 10,537 32 10,000 4,250 5,000 10,000 000 - 457600 Drainage Fee 1,149,373 1,200,690 1,220,000 904,892 1,200,000 1,220,000 TOTAL Fees 1,159,910 1,200,722 1,230,000 909,142 1,205,000 1,230,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 0 0 0 176,563 000 - 486405 Transfer -In Grant Fund 0 27,000 0 0 0 0 TOTAL Fund Transfers 0 27,000 0 0 0 176,563 Miscellaneous 000 - 491000 Interest Earned 3,481 3,366 3,000 391 750 3,000 000 - 491200 Investment Income 26,509 29,227 30,000 8,686 15,000 30,000 000 - 497000 Miss Income - Drainage 164,265 24,017 0 ( 229) ( 229) 0 000 - 497100 MISC INCOME -SCRAP METAL SALES 0 0 0 3,730 5,000 0 TOTAL Miscellaneous 194,255 56,610 33,000 12,578 20,521 33,000 TOTAL REVENUES 1,358,125 1,288,192 1,267,000 924,160 1,229,521 1,443,563 195 of 249 8 -06 -2020 03:52 PM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES DRAINAGE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 1,868 3,300 2,618 3,300 3,300 579 - 521100 Office Supplies 579 - 511110 Regular 217,842 197,031 254,260 151,410 254,260 243,178 579 - 511120 Overtime 7,897 4,209 5,500 2,047 5,500 5,930 579 - 511180 LTD 669 597 788 144 144 754 579 - 511210 Longevity 7,891 8,341 9,166 8,616 8,616 9,474 579 - 511230 Certification Allowance 2,400 2,170 4,800 1,408 2,000 4,800 579 - 511310 FICA - Employer 16,826 16,431 20,940 11,798 20,940 20,149 579 - 511350 TMRS- Employer 36,687 34,246 44,234 23,581 44,234 42,977 579 - 511410 Health- Employer 46,245 34,703 56,886 35,445 56,886 70,404 579 - 511500 Workers' Compensation 3,146 3,550 3,626 3,166 3,166 3,480 TOTAL Personnel Services 339,603 301,277 400,200 237,614 395,746 401,146 Supplies 579 - 521000 Operating Supplies 2,972 1,868 3,300 2,618 3,300 3,300 579 - 521100 Office Supplies 198 200 500 348 500 500 579 - 521200 Medical /Chem Supplies 1,603 2,448 2,000 1,867 2,000 2,000 579 - 521300 Motor Vehicle Supplies 0 0 200 0 100 200 TOTAL Supplies 4,773 4,517 6,000 4,833 5,900 6,000 Human Services City Support Services 579 - 532500 City Insurance - Commercial 5,409 3,266 4,000 2,836 3,500 4,000 579 - 532800 EMPLOYEE APPRECIATION EVENTS 0 0 2,500 1,202 2,000 1,500 579 - 532900 Contingencies 1,465 0 4,000 0 0 30,000 TOTAL City Support Services 6,874 3,266 10,500 4,038 5,500 35,500 Utility Services 579- 533310 Telephone /Cell Phones 1,048 1,059 1,200 333 750 1,200 579 - 533500 Vehicle Fuel 12,969 13,963 12,000 7,862 10,000 13,500 TOTAL Utility Services 14,017 15,022 13,200 8,194 10,750 14,700 Operations Support 579 - 534000 Postage 0 0 50 0 0 50 579 - 534200 Printing & Binding 0 0 1,000 0 0 1,000 TOTAL Operations Support 0 0 1,050 0 0 1,050 Staff Support 579 - 535100 Uniforms 3,340 6,438 6,000 3,432 6,000 6,000 579 - 535300 Memberships 0 129 500 500 500 500 579 - 535500 Training /Travel 1,998 2,690 5,000 1,125 1,500 5,000 579 - 535510 Meeting Expenses 228 191 1,200 0 500 1,200 579- 535600 Professional Certification 192 150 11000 0 0 11000 TOTAL Staff Support 5,758 9,597 13,700 5,056 8,500 13,700 196 of 249 8 -06 -2020 03:52 PM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 500 579 - 537100 Medical Services 98 TOTAL City Assistance 98 Professional Services 80 579- 541200 Legal Svcs 78 579 - 541310 Contractual Services 7,340 579 - 541400 Auditor /Accounting Service 1,500 TOTAL Professional Services 8,918 Fund Charges /Transfers 2,107 579 - 548101 Transfer Out - General Fund 0 579 - 548106 Transfer Out- Special Events 1,213 579 - 548202 Transfer Out to Water & Sewer 0 579- 548500 Interfund Charges -Admin 271,430 579 - 548600 Interfund Charges -Water 141,510 579 - 548610 Interfund Charge -Fleet 83,355 579 - 548700 Bad Debt Expense 3,965 579 - 548800 Depreciation Expense 115,709 TOTAL Fund Charges /Transfers 617,182 Maintenance Services 0 579 - 551610 Drainage Channel Maintenance 1,090 TOTAL Maintenance Services 1,090 Other Costs 0 579 - 554100 State Storm Water Fee -TCEQ 100 TOTAL Other Costs 100 Debt Service 579- 555900 Debt Service 0 579- 555900.Interest Expense 8,206 TOTAL Debt Service 8,206 Rental / Leasina 579 - 561100 Rental - Equipment 0 TOTAL Rental /Leasing 0 Qperatinq Equipment 579- 571200 Vehicles & Access Less $5,000 0 579 - 571500 Equipment Under $5,000 6.812 TOTAL Operating Equipment 6,812 63 500 80 150 500 63 500 80 150 500 0 5,000 0 0 5,000 0 5,000 2,107 5,000 35,000 1.475 1,500 1.500 1.500 1.500 1,475 11,500 3,607 6,500 41,500 0 1,000 0 1,000 1,000 0 0 0 0 0 152,777 0 0 0 0 295,157 243,114 182,334 243,114 285,506 141,000 146,400 109,800 146,400 146,400 95,005 89,145 66,859 89,145 99,261 0 0 0 0 0 107.564 0 0 0 0 791,503 479,659 358,992 479,659 532,167 32,767 92,000 71,702 92,000 83,000 32,767 92,000 71,702 92,000 83,000 100 200 100 100 200 100 200 100 100 200 0 120,000 0 120,000 120,000 5,535 4,200 2,085 4,200 2,100 5,535 124,200 2,085 124,200 122,100 55 500 0 250 500 55 500 0 250 500 4,474 0 0 0 0 0 2,000 864 1,500 2,500 4,474 2,000 864 1,500 2,500 197 of 249 8 -06 -2020 03:52 PM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXX9(X PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay 579 - 581200 Vehicles & Access. Over $5,00 0 0 35,500 0 35,500 0 579 - 581500 Machinery /Equipment 0 0 75,000 0 75.000 189.000 TOTAL Capital Outlay 0 0 110,500 0 110,500 189,000 TOTAL DRAINAGE 1,013,430 1,169,651 1,265,709 697,166 1,241,255 1,443,563 TOTAL PUBLIC WORKS 1,013,430 1,169,651 1,265,709 697,166 1,241,255 1,443,563 198 of 249 8 -06 -2020 03:52 PM 204 - DRAINAGE MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXX9(X PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS City Support Services Qperations SUppOrt Professional Services Maintenance Services 900 - 551900 Construction 0 0 0 1.384 0 0 TOTAL Maintenance Services 0 0 0 1,384 0 0 Capital Outlay TOTAL PROJECTS TOTAL MISC & PROJECTS 0 0 0 0 0 0 1,384 1,384 0 0 0 0 TOTAL EXPENDITURES 1,013,430 1,169,651 1,265,709 698,551 1,241,255 1,443,563 199 of 249 XXXXX FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We also work with individual at -risk patients to insure they have the best access to primary healthcare and that their medical needs are being met before an emergency occurs. We educate our employees by providing over fifty hours of Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand- by event coverage to further the knowledge of Emergency Medical Services and injury /illness prevention and preparedness. GOALS AND OBJECTIVES Provide efficient pre - hospital healthcare services to the communities that we serve. Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. Provide high quality pre - hospital training and community education for the communities we serve and the region as a whole. Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. Be the preferred employer for pre - hospital healthcare providers in the State of Texas 200 of 249 XXXXX EMERGENCY MEDICAL SERVICES (EMS) Be thoroughly prepared for man -made and natural disasters in our jurisdiction, region, and statewide. Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. ORGANIZATIONAL CHART EMS 2018 -19 2019 -20 2020 -21 Director 1 1 1 Operations Manager 1 1 1 Clinical Manager 1 1 1 Community Health Coordinator 1 1 1 Training Coordinator 1 1 1 Office Manager 1 1 1 Instructor 0 0 1 Senior Administrative Asst. 1 1 1 Billing Specialist 2 3 3 Billing Clerk 1 0 0 EMS Supervisor 3 3 3 Field Training Officer 3 3 3 MIH Paramedic 1 1 1 Paramedic 25 25 26 EMT 3 3 5 P/T Paramedics 15 15 15 P/T EMT 5 5 5 P/T Supply Coordinator 0 1 1 TOTAL POSITIONS 1 651 661 70 201 of 249 XXXXX EMERGENCY MEDICAL SERVICES (EMS) - �- �- Requests for EMS Service 2018 -19 2019 -20 2020 -21 Workload /Output Actual Estimate Budget Requests for EMS Service 10,759 11,233 11,611 Transports to Hospitals 6,738 6,869 7,192 Hospital to Hospital Transports 911 850 900 Collections per Transport 468.64 475.00 475.00 Students Enrolled in EMT 90 90 110 Certification Classes Trips billed for Alamo Heights 577 700 700 Members of EMS Passport 412 500 500 Response Time 90% Reliability 2018 -19 2019 -20 2020 -21 Efficient Actual Estimate Bud et Response Time 90% Reliability 13:59 13:00 13:00 Total Time on Task (Minutes) 56:30 57:00 57:00 Transport Percentage 63% 62% 63% Days Sales Outstanding 45 47 45 Mutual Aid Requested 47 35 40 Students Graduated from EMT Certification Classes 61 56 65 Critical Failures / 100,000 miles 2018 -19 2019 -20 2020 -21 Effectiveness Actual Estimate Budget Critical Failures / 100,000 miles 5.2 4 8 Fleet Accidents/ 100,000 miles 3.8 4 4 Cardiac Arrest Save % 8% 10% 10% Correct recognition of STEMI 81% 75% 80% EMT Class Certification Pass Rate 96% 92% 92% 202 of 249 XXXXX EMERGENCY MEDICAL SERVICES (EMS) Revenue Fees $5,941,235 $6,352,296 $6,621,567 Inter - Jurisdictional 3,161,147 2,847,959 3,028,357 Miscellaneous 103,432 147,300 135,500 Total $9,205,814 $9,347,555 $9,785,425 Expenses Personnel 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Revenue Fees $5,941,235 $6,352,296 $6,621,567 Inter - Jurisdictional 3,161,147 2,847,959 3,028,357 Miscellaneous 103,432 147,300 135,500 Total $9,205,814 $9,347,555 $9,785,425 Expenses Personnel $4,200,948 $4,398,536 $4,590,954 Supplies 393,102 368,600 359,500 City Support Services 64,105 136,879 136,000 Utility Services 133,236 129,500 137,000 Operations Support 63,624 48,639 49,500 Staff Support 56,092 62,700 69,500 City Assistance 556,463 558,367 562,367 Professional Services 97,492 134,000 118,500 Fund Charges /Transfers 3,076,256 2,721,685 2,993,790 Maintenance Services 11,819 29,200 30,000 Debt Service 113,549 281,008 0 Rental /Leasing 100,780 65,118 67,000 Operating Equipment 77,063 65,000 72,000 Capital Outlay 0 346,000 517,000 Total $8,944,529 $9,345,231 $9,703,111 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2020 -21 are expected to increase4.7% from FY 2019 -20 year end estimates for additional transports and an increase on the inter jurisdictional contracts. Expenses: The FY 2020 -21 Budget will increase 3.8% from the FY 2019 -20 year end estimate. Additional personnel expenditures for new staff are offset by additional revenue brought in by the calls those staff will be on. 203 of 249 8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 203 -EMS AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY REVENUE SUMMARY Fees Inter - Jurisdictional Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS TOTAL PUBLIC SAFETY MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 4,754,620 5,941,235 6,492,050 4,247,157 6,352,296 6,621,567 2,861,992 3,161,147 2,991,594 2,229,446 2,847,959 3,028,357 135,601 103,432 115,500 107,039 147,300, 135,500 7,752,214 9,205,814 9,599,144 6,583,642 9,347,555 9,785,425 7,702,476 8,944,529 9.598,811 6,629,223 9,345,231 9,703,111 7,702,476 8,944,529 9,598,811 6,629,223 9,345,231 9,703,111 7,702,476 8,944,529 9,598,811 6,629,223 9,345,231 9,703,111 49,738 261,285 333 ( 45,582) 2,324 82,314 204 of 249 8 -06 -2020 03:52 PM 203 -EMS REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXO(X Fund Transfers Miscellaneous 000 - 491000 Interest Earned 4,403 (-------- - - - - -- 2019 -2020 --------------- 1,800 -------- 2020 -2021 -- - - - - -) 000 - 491200 Investment Income 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED 000 - 493203 Donations -EMS ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 493205 Donations -Golf Tournament 18,595 ( 2,160) 0 0 0 0 Fees Misc Income 49,966 48,056 50,000 35,096 60,000 60,000 000 - 456100 Ambulance /Mileage Transprt Fe 4,517,954 5,652,205 6,210,950 4,057,625 6,097,146 6,340,467 000 - 456110 Passport Membership Fees 25,275 23,860 28,000 24,645 27,000 28,000 000 - 456120 EMT Class - Fees 98,770 97,379 99,000 65,380 99,000 99,000 000 - 456122 CE Class - Fees 23,458 22,312 27,000 17,693 20,000 15,000 000- 456130 Immunization Fees 3,008 2,764 2,000 6,278 7,500 3,000 000 - 456140 Billing Fees - External 23,016 23,569 25,000 17,560 24,500 26,000 000 - 456150 Standby Fees 38,518 25,185 30,000 15,185 20,000 25,000 000 - 456155 Community Services Support 72,888 52,320 50,000 17,803 23,000 50,000 000 - 456160 MIR Services 13,960 29,192 20,000 24,889 34,000 35,000 000 - 458110 Sale of Merchandise - GovDea( 62,327) 12,399 0 0 0 0 000 - 459200 NSF Check Fee 100 50 100 100 150 100 TOTAL Fees 4,754,620 5,941,235 6,492,050 4,247,157 6,352,296 6,621,567 Inter - Jurisdictional 000 - 473500 Seguin /Guadalupe Cc Support 843,578 843,578 843,577 702,982 843,577 843,577 000 - 474300 Cibolo Support 346,468 410,583 439,612 329,709 439,612 473,115 000 - 475100 Comal Cc ESD #6 116,813 125,159 133,064 98,885 133,064 141,411 000 - 475200 Live Oak Support 213,152 232,140 237,775 178,331 237,775 246,256 000- 475300 Universal City Support 281,284 300,092 305,996 229,497 305,996 321,566 000 - 475400 Selma Support 111,886 148,697 161,001 120,751 161,001 171,441 000- 475500 Schertz Support 556,325 581,537 602,583 451,937 602,583 667,049 000 - 475600 Santa Clara Support 10,447 10,790 11,137 8,353 11,137 11,455 000 - 475800 Marion Support 15,187 16,347 16,849 12,636 16,849 18,375 000 - 475910 TASPP Program 366.853 492.224 240,000 96,365 96.365 134.112 TOTAL Inter - Jurisdictional 2,861,992 3,161,147 2,991,594 2,229,446 2,847,959 3,028,357 Fund Transfers Miscellaneous 000 - 491000 Interest Earned 4,403 5,018 4,000 981 1,800 2,500 000 - 491200 Investment Income 6,237 9,919 9,500 8,851 12,000 5,000 000 - 493203 Donations -EMS 913 625 2,000 5,726 6,000 2,000 000 - 493205 Donations -Golf Tournament 18,595 ( 2,160) 0 0 0 0 000 - 497000 Misc Income 49,966 48,056 50,000 35,096 60,000 60,000 000 - 497100 Recovery of Bad Debt 55,488 2,977 50,000 6,124 7,500 6,000 000 - 497110 Collection Agency -Bad Debt 0 38.996 0 50.261 60.000 60.000 TOTAL Miscellaneous 135,601 103,432 115,500 107,039 147,300 135,500 TOTAL REVENUES 7,752,214 9,205,814 9,599,144 6,583,642 9,347,555 9,785,425 205 of 249 8 -06 -2020 03:52 PM 203 -EMS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SCHERTZ EMS Personnel Services 280 - 532350 Software Maintenance 280 - 511110 Regular 2,167,653 2,314,458 2,474,883 1,854,688 2,500,000 2,501,046 280 - 511120 Overtime 710,157 759,746 734,285 569,291 750,000 723,148 280 - 511180 LTD 6,389 6,310 6,494 1,598 1,598 6,625 280 - 511210 Longevity 45,125 43,266 44,585 44,279 45,000 46,756 280 - 511220 Clothing Allowance 10,980 11,616 12,168 9,592 12,168 12,480 280 - 511230 Certification Allowance 18,805 23,080 23,400 11,200 23,400 21,320 280 - 511310 FICA - Employer 217,875 241,927 246,355 181,446 247,000 252,813 280 - 511350 TMRS- Employer 478,819 474,190 484,783 333,131 450,000 497,124 280 - 511410 Health - Employer 350,227 284,039 311,434 320,563 311,434 468,000 280 - 511500 Workers' Compensation 37,002 42,315 66,345 57,936 57,936 61,642 TOTAL Personnel Services 4,043,032 4,200,948 4,404,732 3,383,725 4,398,536 4,590,954 Supplies 7,000 280 - 533500 Vehicle Fuel 73,325 81,429 80,000 49,217 70,000 280 - 521000 Operating Supplies 657 510 2,000 1,171 2,000 2,000 280 - 521010 Operating Supplies -EMT Class 21,940 21,638 26,000 14,649 25,000 25,000 280 - 521020 Operating Supplies -CE Class 7,740 4,599 16,000 1,814 15,000 9,000 280 - 521025 Community Support Supplies 53,272 41,949 40,000 16,050 20,000 25,000 280 - 521030 Operating Supplies- MIH 77 0 1,000 0 0 1,000 280 - 521100 Office Supplies 3,200 2,880 3,500 1,639 2,500 3,500 280 - 521200 Medical /Chem Supplies 250,857 300,042 265,000 225,490 285,000 275,000 280 - 521250 Immunization Supplies 2,922 19,011 14,600 4,014 14,600 14,000 280 - 521300 Motor veh. Supplies 1,335 1,567 4,000 2,113 2,500 2,500 280 - 521600 Equip Maint Supplies 4,145 905 4,000 0 2,000 2,500 TOTAL Supplies 346,144 393,102 376,100 266,940 368,600 359,500 Human Services City Support Services 280 - 532350 Software Maintenance 26,390 37,843 62,000 34,735 62,000 70,000 280 - 532500 City Insurance - Commercial 22,691 26,363 26,000 24,979 24,979 26,000 280 - 532840 Golf Tournament - Dilworth 0 { 100) 0 0 0 0 280 - 532900 Contingencies 0 0 49,900 0 49,900 40,000 TOTAL City Support Services 49,081 64,105 137,900 59,714 136,879 136,000 Utility Services 280 - 533100 Gas Utility Service 4,703 6,535 6,000 5,898 7,000 7,000 280 - 533200 Electric Utility Service 14,817 11,089 15,000 4,907 13,000 12,000 280 - 533300 Telephone /Land Line 2,865 3,539 3,000 995 3,000 3,500 280 - 533310 Telephone /Cell Phones 7,097 8,168 10,000 10,505 12,000 10,000 280 - 533320 Telephone /Air Cards 11,986 12,428 13,000 3,295 13,000 13,000 280 - 533330 Telephone /Internet 3,719 4,092 4,500 3,079 4,500 4,500 280 - 533410 Water Utility Service 1,821 5,956 4,500 5,303 7,000 7,000 280 - 533500 Vehicle Fuel 73,325 81,429 80,000 49,217 70,000 80,000 TOTAL Utility Services 120,333 133,236 136,000 83,200 129,500 137,000 206 of 249 8 -06 -2020 03:52 PM 203 -EMS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- -------- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 280 - 534000 Postage 10,653 10,625 12,500 6,101 12,000 11,000 280 - 534100 Advertising 0 0 1,000 0 0 0 280 - 534200 Printing & Binding 7,760 5,396 8,000 2,254 6,000 6,500 280 - 534300 Equipment Maintenance - Copie 13,408 9,659 13,500 3,466 6,000 7,500 280 - 534400 EMT Class Instructors 16,080 16,160 16,800 8,560 13,000 14,000 280 - 534410 CE Class Instructors 2,720 960 3,000 960 1,500 2,500 280 - 534420 Community Support - Instructors 3,132 2,240 5,000 1,360 2,000 4,000 280 - 534500 Memberships - Organizations 3,420 3,502 3,750 3,750 3,750 4,000 280 - 534800 Temporary Empl. Services 0 15.082 0 4.389 4.389 0 TOTAL Operations Support 57,172 63,624 63,550 30,841 48,639 49,500 Staff Support 280 - 535100 Uniforms 16,073 23,574 25,000 14,364 20,000 22,000 280 - 535210 Employee Recognition- Morale 6,490 4,967 6,000 1,980 6,000 6,000 280 - 535300 Memberships 20 0 0 0 0 0 280 - 535400 Publications 281 489 650 200 200 500 280 - 535500 Training /Travel 17,914 23,269 45,500 19,101 30,000 35,000 280 - 535510 Meeting Expenses 2,893 2,266 3,000 1,178 2,500 3,000 280 - 535600 Professional Certification 1,285 1,527 3,500 3,025 4,000 3,000 TOTAL Staff Support 44,955 56,092 83,650 39,848 62,700 69,500 City Assistance 280 - 537100 Medical Services 2,381 3,356 9,000 1,171 5,000 9,000 280 - 537110 EMS Outsourcing 548,867 548,867 548,867 411,650 548,867 548,867 280 - 537800 Community Outreach 9.875 4.240 4.500 3.328 4.500 4.500 TOTAL City Assistance 561,123 556,463 562,367 416,149 558,367 562,367 Professional Services 280 - 541200 Legal Svcs 3,502 2,204 10,000 59 3,500 5,000 280 - 541300 Other Consl /Prof Services 125,690 81,477 130,000 79,650 115,000 98,000 280 - 541400 Auditor /Accounting Service 3,000 2,951 3,000 3,000 3,000 3,000 280 - 541501 Bond Issuance Costs /Paying Ag 200 0 0 0 0 0 280 - 541800 Credit Card Fees 9,512 10,861 15,000 10,207, 12,500, 12,500 TOTAL Professional Services 141,903 97,492 158,000 92,915 134,000 118,500 Fund Charges /Transfers 280 - 548101 Tranfer Out - General Fund 0 0 4,000 0 4,000 4,000 280 - 548106 Transfer Out- Special Events 3,640 0 0 0 0 0 280 - 548505 Contribution I &S 0 0 0 0 0 115,100 280 - 548600 Interfund Charges -G /F Admin 170,087 141,587 179,100 134,325 179,100 182,682 280 - 548610 Interfund Charges - Admin Fleet 130,000 134,492 138,585 103,939 138,585 181,781 280 - 548650 Interest Expense 2,134 0 0 0 0 0 280 - 548700 Bad Debt Expense 1,572,421 2,464,173 2,532,520 1,743,230 2,400,000 2,510,227 280 - 548800 Depreciation Expense 371,827 336.004 0 0 0 0 TOTAL Fund Charges /Transfers 2,250,108 3,076,256 2,854,205 1,981,494 2,721,685 2,993,790 207 of 249 8 -06 -2020 03:52 PM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXX9(X (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 280 - 551800 Other Maintenance Agreements 0 280 - 551810 Maintenance Agr. - Radios 12,480 TOTAL Maintenance Services 12,480 Other Costs Debt Service 160,000 280 - 555639 Tax Notes SR2015 - Principal 0 280- 555639.Tax Notes SR2015 - Interest 10,289 280 - 555900 Debt Service 18,120 TOTAL Debt Service 28,409 Rental /Leasing. 118,120 280 - 561200 Lease /Purchase Payments 1,567 TOTAL Rental /Leasing 1,567 Operating Equipment 116,459 280 - 571000 Furniture & Fixtures 3,902 280 - 571200 vehicles &Access. < $5,000 4,642 280 - 571300 Computer &Periphe. < $5000 19,864 280 - 571400 Communication Equip < $5000 11,623 280 - 571800 Equipment Under $5,000 6,136 TOTAL Operating Equipment 46,167 Capital Outlay 5,000 280 - 581200 vehicles & Access. Over $5,00 0 280 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 0 17,000 16,200 16,200 17,000 11,819 13,000 7,680 13,000 13,000 11,819 30,000 23,880 29,200 30,000 0 160,000 0 160,000 0 ( 3,076) 2,888 1,434 2,888 0 116,625 118,120 115,025, 118,120, 0 113,549 281,008 116,459 281,008 0 100,780 67,000 65,118 65,118 67,000 100,780 67,000 65,118 65,118 67,000 3,939 5,000 1,733 4,000 4,500 200 4,000 0 4,000 3,000 23,869 19,000 2,563 15,000 15,000 18,739 10,300 3,424 7,000 9,500 30,317 35,000 16,790 35 000 40,000 77,063 73,300 24,510 65,000 72,000 0 350,000 23,792 325,000 470,000 0 21,000 20,639 21,000 47,000 0 371,000 44,431 346,000 517,000 TOTAL SCHERTZ EMS 7,702,476 8,944,529 9,598,811 6,629,223 9,345,231 9,703,111 TOTAL PUBLIC SAFETY 7,702,476 8,944,529 9,598,811 6,629,223 9,345,231 9,703,111 208 of 249 FUND: 620 CITY OF SCHERTZ ECONOMIC DEVELOPMENT MISSION STATEMENT The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. Specifically, we pursue Projects that focus on the creation /retention of Primary Jobs and infrastructure improvements. ORGANIZATIONAL CHART 209 of 249 XXXXX ECONOMIC DEVELOPMENT XXXXX ECONOMIC DEVELOPMENT 2018 -19 2019 -20 2020 -21 Executive Director 1 1 1 Business Retention Manager 1 1 1 Economic Development Analyst 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 41 4 4 1:j:4 :I7i]N T, I_1ki [d:a1Z,17Lp_'ti1 Number of inquiries Number of Schertz BRE visits Number of recruitment events Number of new prospects Number of active performance agreements 148 2018 -19 2019 -20 2020 -21 Workload /Output Actual Estimate Budget Number of inquiries Number of Schertz BRE visits Number of recruitment events Number of new prospects Number of active performance agreements 148 130 100 48 18 20 15 4 8 45 35 30 14 14 12 Revenue Taxes $4,167,318 $4,334,011 $4,507,371 Fund Transfers 0 0 3,496,428 Miscellaneous 648,216 302,000 141,000 Total $4,815,534 $4,636,011 $8,144,799 Expenses Supplies 2018 -19 2019 -20 2020 -21 j Budget Actual Estimate Budget Revenue Taxes $4,167,318 $4,334,011 $4,507,371 Fund Transfers 0 0 3,496,428 Miscellaneous 648,216 302,000 141,000 Total $4,815,534 $4,636,011 $8,144,799 Expenses Supplies $561 $500 $500 Human Services City Support Services 8,469 21,427 21,650 Utility Services 2,155 3,011 3,695 Operations Support 94,263 110,650 148,610 Staff Support 12,999 27,263 28,100 City Assistance 370 102,500 202,500 Professional Services 36,672 61,000 61,300 210 of 249 ECONOMIC DEVELOPMENT Fund Charges /Transfers Maintenance Services Operating Equipment Total Economic Development Annual and Infrastructure Grants XXXXX Total Schertz Economic Development 457,574 461,636 504,669 80 500 500 1,661 4,000 4,000 $614,804 $792,487 $975,524 $240,362 $6,016,897 $7,169,275 $855,166 $6,809,384 $8,144,799 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2020 -21 is projected to increase by 0.3% from the FY 2019 -20 year -end estimate. The increase reflects a 5% increase in sales tax revenue which is offset by lower investment returns. The SEDC will also transfer $3,496,428 from its reserves for performance agreement payments expected in FY 2020 -21. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2020- 21 are projected to increase by 19% for additional personnel costs, grant awards and software purchases. Project Expenses: Each year, the SEDC allocates funding equal to the estimated annual disbursement of each approved SEDC project. For Proposed Budget, the SEDC has allocated funds associated with the Ace Mart Restaurant Supply Co., Schertz 312 Phase 2, and CineStarz,LLC (formerly WR1 LLC) performance agreements. The SEDC has also allocated $4,050,000 for Main Street infrastructure improvements that was authorized by SEDC Resolution 2019 -7. 211 of 249 8 -06 -2020 03:54 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS ECONOMIC DEVELOPMENT TOTAL DISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 4,227,973 4,167,318 4,412,283 3,553,772 4,334,011 4,507,371 0 0 3,110,648 0 0 0 264,687 648,216 430,000 269.663 302,000, 141,000 4,492,659 4,815,534 7,952,931 3,823,435 4,636,011 4,648,371 0 240,362 7,164,200 746,992 6,016,897 7,169,275 0 240,362 7,164,200 746,992 6,016,897 7,169,275 1,745,192 614,804 788,731 507,451 792,487 975,524 1,745,192 614,804 788,731 507,451 792,487 975,524 1,745,192 855,166 7,952,931 1,254,443 6,809,384 8,144,799 2,747,467 3,960,369 0 2,568,992 ( 2,173,373) ( 3,496,428) 212 of 249 8 -06 -2020 03:54 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JUNE 30TH, 2020 REVENUES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411500 Sales Tax Revenue (4B) 4,227,973 4,167,318 4,412,283 3,553,772 4,334,011 4,507,371 TOTAL Taxes 4,227,973 4,167,318 4,412,283 3,553,772 4,334,011 4,507,371 Fund Transfers 000- 486010 Transfer In- Reserves 0 0 3,110,648 0 0 0 TOTAL Fund Transfers 0 0 3,110,648 0 0 0 Miscellaneous 000 - 491000 Interest Earned -Bank 6,310 7,488 10,000 1,975 2,000 1,000 000 - 491200 Investment Income 258,680 444,726 420,000 268,187 300,000 140,000 000 - 497000 Miss Income ( 303) 196,003 0 ( 499) 0 0 TOTAL Miscellaneous 264,687 648,216 430,000 269,663 302,0Q01 141,000 TOTAL REVENUES 4,492,659 4,815,534 7,952,931 3,823,435 4,636,011 4,648,371 213 of 249 8 -06 -2020 03:54 PM 620 -SED CORPORATION GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Utility Services Qoerations Support City Assistance 101 - 537600 Development Incentive Fund 0 TOTAL City Assistance 0 Professional Services Fund Charges /Transfers 101 - 548000 Contributions 0 TOTAL Fund Charges /Transfers 0 Maintenance Services Debt Service Rental /Leasing Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 0 240,362 6,664,200 746,992 5,516,897 3,119,275 240,362 6,664,200 746,992 5,516,897 3,119,275 0 500,000 0 500,000 4,050,000 0 500,000 0 500,000 4,050,000 240,362 7,164,200 214 of 249 746,992 6,016,897 7,169,275 8 -06 -2020 03:54 PM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES ECONOMIC DEVELOPMENT Personnel Services Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXO(X (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 966- 521100 Office Supplies 504 966 - 521300 Motor Veh. Supplies ° TOTAL Supplies 513 Human Services City Support Services 1,700 966- 532500 City Insurance - Commercial 1,418 966 - 532800 Promotional Events 4,972 966- 532900 Contingencies 0 TOTAL City Support Services 6,390 Utility Services 8,469 21,650 966 - 533300 Telephone /Land Line 427 966 - 533310 Telephone /Cell Phones 1,217 966 - 533500 Vehicle Fuel 536 966- 533550 Vehicle Maintenance 115 TOTAL Utility Services 2,295 Operations Support 750 966 - 534000 Postage 45 966 - 534100 Advertising 40,594 966 - 534105 Goodwill 1,323 966- 534190 Recruitment Events 27,591 966 - 534200 Printing & Binding 500 966- 534300 Equipment Maintenance - Copier 5,202 966 - 534400 Computer Licenses- Software 9,115 966- 534500 Memberships - Organization 8.250 TOTAL Operations Support 92,620 Staff Support 34,750 24,000 966 - 535100 Uniforms 589 966- 535210 Employee Recognition- Morale 72 966 - 535300 Memberships -Staff Support 1,126 966- 535400 Publications 331 966 - 535500 Training /Travel 7,568 966 - 535510 Meeting Expenses -EDC Board 1,824 TOTAL Staff Support 11,510 551 500 294 500 500 10 0 0 0 0 561 500 294 500 500 1,425 1,700 1,477 1,477 1,700 7,045 9,950 2,579 9,950 9,950 0 10,000 0 10.000 10.000 8,469 21,650 4,056 21,427 21,650 565 720 139 487 720 987 1,750 1,123 1,750 2,000 481 750 199 549 750 122 225 35 225 225 2,155 3,445 1,496 3,011 3,695 62 250 20 150 500 49,237 35,000 230 35,000 54,500 900 1,750 403 1,750 1,750 18,588 34,750 7,935 34,750 24,000 322 1,500 340 1,500 1,500 4,358 5,500 2,360 5,500 5,500 14,911 15,000 9,020 15,000 34,025 51885 17,000 5,300 17.000 26.835 94,263 110,750 25,608 110,650 148,610 291 600 199 600 600 282 300 214 300 600 920 2,250 665 2,250 2,250 247 800 211 800 800 9,167 15,000 995 19,813 16,000 2.092 3,500 1.274 3.500 7,850 12,999 22,450 3,558 27,263 28,100 215 of 249 8 -06 -2020 03:54 PM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 0 966 - 537600 Development Incentive Fund 537,500 966 - 537615 Small Business Grant Fund 0 966 - 537650 Prospect Services 446 TOTAL City Assistance 537,946 Professional Services 102,500 966- 541200 Legal Svcs 9,395 966 - 541400 Auditor /Accounting Service 6,300 966 - 541450 Consulting Services 81889 TOTAL Professional Services 24,583 Fund Charges /Transfers 40,000 966 - 548101 Contributions to General Fund 265,000 966- 548505 Contribution to I & S 360,769 966 - 548600 Interfund Charges -Admin 441,395 966- 548610 Interfund Charge -Fleet 781 TOTAL Fund Charges /Transfers 1,067,945 Fund Replenish Maintenance Services 966 - 551700 Grounds Maintenance 45 TOTAL Maintenance Services 455 Debt Service Operating Eguipment 966- 571100 Furniture & Fixtures 678 966 - 571300 Computer & Periphe < $5000 258 TOTAL Operating Equipment 936 Capital Outlay 0 0 0 0 0 0 100,000 0 100,000 200,000 370 2,500 264 2,500 2,500 370 102,500 264 102,500 202,500 9,317 15,000 3,887 15,000 15,000 6,000 6,300 6,000 6,000 6,300 21.355 40,000 0 40.000 40.000 36,672 61,300 9,887 61,000 61,300 0 0 0 0 0 0 0 0 0 0 456,630 461,636 461,636 461,636 504,669 944 0 0 0 0 457,574 461,636 461,636 461,636 504,669 80 500 0 500 500 80 500 0 500 500 903 1,000 0 1,000 1,000 758 3,000 652 3,000 3,000 1,661 4,000 652 4,000 4,000 TOTAL ECONOMIC DEVELOPMENT 1,745,192 614,804 216 of 249 788,731 507,451 792,487 975,524 XXXXX FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co- sponsored, by the City of Schertz. Events include: Kick Cancer /Walk for Life and the Hal Baldwin Scholarship Program. Revenues Fund Transfers $59,893 $0 $0 Miscellaneous 90,970 34,138 32,100 Total $150,510 $34,138 $32,100 Expenses Festival of Angels 2018 -19 2019 -20 1 2020 -21 Budget Actual Estimate I Budget Revenues Fund Transfers $59,893 $0 $0 Miscellaneous 90,970 34,138 32,100 Total $150,510 $34,138 $32,100 Expenses Festival of Angels $17,557 $0 $0 Jubilee 36,870 0 0 Kick Cancer 9,366 9,813 10,000 SchertzQ /Fest 636 0 0 Sweetheart Court Program 23,851 0 0 Hal Baldwin Scholarship 12,136 22,355 22,100 Other Events 34,181 0 0 Total $134,597 $32,168 $32,100 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2020 -21 is expected to decrease 6.0% from FY 2019 -20 year end estimates in anticipation of a lower turnout at events. Expenses: The Special Events Fund FY 2020 -21 Budget decrease 0.2% from the FY 2019 -20 year end estimates with no change in operations. 217 of 249 8 -06 -2020 03:50 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 106- SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY REVENUE SUMMARY Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT PUBLIC WORKS CULTURAL FESTIVAL OF ANGELS EMPLOYEE APPRECIATION EV 4th OF JULY JUBILEE KICK CANCER SCHERTZ FEST SWEETHEART EVENT HAL BALDWIN SCHOLARSHIP OTHER EVENTS TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 74,176 59,893 5,000 0 0 0 110,497 90,970 24,510 45,117 34,138 32,100 184,673 150,863 29,510 45,117 34,138 32,100 4 806 0 0 0 0 0 4,806 0 0 0 0 0 10,566 17,557 0 0 0 0 12,133 0 0 0 0 0 26,075 36,870 0 0 0 0 10,594 9,366 9,000 5,121 9,813 10,000 24,584 636 0 0 0 0 17,663 23,851 0 ( 1,950) 0 0 13,545 12,136 20,510 11,867 22,355 22,100 16,804 34,181 0 1,961 0 0 131,964 134,597 29.510 16,999 32,168 32,100 136,770 134,597 29,510 16,999 32,168 32,100 47,903 16,266 0 28,118 1,970 0 218 of 249 8 -06 -2020 03:50 PM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 106- SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2020 REVENUES Fees Fund Transfers PAGE : XXXO(X (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 481000 Transfer In - Reserves 0 000 - 486100 Transfer In 12,133 000 - 486101 Transfer In- General Fund 62,043 TOTAL Fund Transfers 74,176 Miscellaneous 0 000 - 491200 Investment Income 313 000 - 492200 Kick Cancer 10,594 000 - 493000 July 4th Activities 25,628 000 - 493150 SchertzQ 6,150 000 - 493455 Proceeds - Festival of Angels 1,305 000 - 493460 Schertz Sweetheart ( 21) 000 - 493470 Moving on Main 680 000 - 493621 Hal Baldwin Scholarship 20,105 000 - 497000 Miss Income - Special Events 45,743 TOTAL Miscellaneous 0 110,497 TOTAL REVENUES 184,673 0 5,000 0 0 0 0 0 0 0 0 59,893 0 0 0 0 59,893 5,000 0 0 0 435 0 201 250 0 9,306 9,000 9,538 9,538 10,000 34,289 0 0 0 0 1,250) 0 0 0 0 4,170 0 0 0 0 488 0 0 0 0 4,560 0 0 0 0 28,820 15,510 24,350 24,350 22,100 10.153 0 11.028 0 0 90,970 24,510 45,117 34,138 32,100 150,863 29,510 45,117 34,138 32,100 219 of 249 XXXXX FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues $87,045 $86,168 $185,500 Expenses Projects $3,259 $3,259 $185,500 Total $3,259 $3,259 $185,500 Revenue: Revenues for FY 2020 -21 are expected to increase from $86,168 to $185,500 from the FY 2019 -20 year end estimates with a transfer from reserves to fund the master communication plan. Expenses: The PEG Fund FY 2020 -21 Budget increased from $3,259 to $185,500 from the FY 2019 -20 year end estimates with the continued implementation of the communication master plan. 220 of 249 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Bud et Revenues $87,045 $86,168 $185,500 Expenses Projects $3,259 $3,259 $185,500 Total $3,259 $3,259 $185,500 Revenue: Revenues for FY 2020 -21 are expected to increase from $86,168 to $185,500 from the FY 2019 -20 year end estimates with a transfer from reserves to fund the master communication plan. Expenses: The PEG Fund FY 2020 -21 Budget increased from $3,259 to $185,500 from the FY 2019 -20 year end estimates with the continued implementation of the communication master plan. 220 of 249 8 -06 -2020 03:51 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY REVENUE SUMMARY Franchises Fund Transfers TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 84,847 87,045 90,000 60,606 86,168 90,000 0 0 28,000 0 0 95.500 84,847 87,045 118,000 60,606 86,168 185,500 0 3,259 118,000 0 3,259 185,500 0 3,259 118,000 0 3,252 185,50Q 0 3,259 118,000 0 3,259 185,500 84,847 83,787 0 60,606 82,909 0 221 of 249 8 -06 -2020 03:51 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2020 REVENUES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 000 - 421350 Time Warner -PEG Fee 57,299 61,501 60,000 47,678 60,168 60,000 000 - 421465 AT &T PEG Fee 27,548 25,544 30,000 12,928 26,000, 30,000 TOTAL Franchises 84,847 87,045 90,000 60,606 86,168 90,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 28,000 0 0 95,500 TOTAL Fund Transfers 0 0 28,000 0 0 95,500 Miscellaneous TOTAL REVENUES 84,847 87,045 118,000 60,606 86,168 185,500 222 of 249 8 -06 -2020 03:51 PM C I T Y O F S C H E R T Z PAGE:XXXXX Supplies PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2020 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) TOTAL Professional Services 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED Operating Eguipment ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Supplies Qperations Support Professional Services 900- 541110 COMMUNICATION PLAN 0 0 75,000 0 0 0 TOTAL Professional Services 0 0 75,000 0 0 0 Operating Eguipment Capital Outlay 900 - 581400 Communication Equipment 0 3,259 43,000 0 3,259 185,500 TOTAL Capital Outlay 0 3,259 43,000 0 3,259 185,500 TOTAL PROJECTS 0 3,259 118,000 0 3,259 185,500 TOTAL MISC & PROJECTS 0 3,259 118,000 0 3,259 185,500 TOTAL EXPENDITURES 0 3,259 118,000 0 3,259 185,500 223 of 249 XXXXX WRIMMKINMED MM DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. 2018 -19 2019 -20 2020 -21 Budget ! Actual Estimate Budget Revenue Taxes Miscellaneous Total Expenses City Support Services Operations Support Professional Services Fund Charges /Transfers Building Maintenance Capital Outlay Total $514,678 $520,000 $520,000 51,086 30,800 20,750 $565,764 $550,800 $540,750 $87,133 14,941 28,189 67,592 0 0 $997,846 $95,650 14,000 3,500 74,428 0 223,189 $410,767 $112,466 46,000 3,000 72,464 20,000 0 $253,930 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue for FY 2020 -21 is expected to decrease 1.8% from the FY 2019 -20 year end estimates due to lower investment returns. Expenses: The Hotel Motel Tax Fund FY 2020 -21 Budget decrease 38.2% from FY 2019 -20 year end estimates due to no planned improvements to the Civic Center. 224 of 249 8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Taxes 520,424 514,678 500,000 246,548 520,000 520,000 Miscellaneous 28.838 51.086 53,000 24,482 30.800 20.750 TOTAL REVENUES 549,261 565,764 553,000 271,030 550,800 540,750 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 206,188 197,846 505,894, 363,076 410,767, 253,930 TOTAL GENERAL GOVERNMENT 206.188 197.846 505,894 363.076 410.767 253,930 TOTAL EXPENDITURES 206,188 197,846 505,894 363,076 410,767 253,930 REVENUE OVER /(UNDER) EXPENDITURES 343,073 367,919 47,106 ( 92,045) 140,033 286,820 225 of 249 8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JUNE 30TH, 2020 REVENUES Taxes 000 - 411800 Hotel Occupancy Tax TOTAL Taxes Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 497000 Misc Income TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 520.424 514.678 500,000 246,548 520.000 520.000 520,424 514,678 500,000 246,548 520,000 520,000 2,668 2,175 3,000 477 800 750 26,170 45,840 50,000 24,005 30,000 20,000 0 3,071 0 0 0 0 28.838 51.086 53,000 24,482 30.800 20,750 549,261 565,764 553,000 271,030 550,800 540,750 226 of 249 8 -06 -2020 03:52 PM 314 -HOTEL TAX GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Personnel Services Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Li Ly JupporL JeryiCQ2 101- 532800 Special Events 54,430 101 - 532820 Community Programs 31.368 TOTAL City Support Services 85,797 Operations Support 101- 534100 Advertising 18,845 101 - 534120 Advertising- Billboards 13,530 TOTAL Operations Support 32,375 Citv Assistance Professional Services 206,188 206,188 101- 541300 Other Professional Services 1,276 101 - 541400 Auditor /Accounting Service 3,000 TOTAL Professional Services 4,276 Fund Charges /Transfers 197,846 101 - 548100 Interfund Transfer Out 67,605 TOTAL Fund Charges /Transfers 67,605 Maintenance Services 101- 551100 Building Maintenance 7,879 TOTAL Maintenance Services 7,879 Oneratina Eauioment Capital Outlay 101 - 581750 Civic Center Improvements 8,255 TOTAL Capital Outlay 8,255 59,369 62,466 54,481 60,650 62,466 27,764 50,000 17,531 35,000 50,000 87,133 112,466 72,013 95,650 112,466 0 30,000 0 0 30,000 14,941 16,000 8,553 14,000 16,000 14,941 46,000 8,553 14,000 46,000 28,189 0 500 500 0 0 3,000 3,000 3,000 3,000 28,189 3,000 3,500 3,500 3,000 67,582 74,428 55,821 74,428 72,464 67,582 74,428 55,821 74,428 72,464 0 20,000 0 0 20,000 0 20,000 0 0 20,000 0 250,000 223,189 223,189 0 0 250,000 223,189 223,189 0 TOTAL NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT 206,188 206,188 197,846 197,846 505,894 505,894 363,076 363,076 410,767 410,767 253,930 253,930 TOTAL EXPENDITURES 206,188 197,846 505,894 363,076 410,767 253,930 227 of 249 XXXXX FUND: 317 PARK FUND III .• • . The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, - profit grants, and donations. 2018 -19 2019 -20 2020 -21 Budget Actual ; Estimate Budget Revenue Fees $11,000 $137,000 $70,000 Fund Transfers 0 0 51,500 Miscellaneous 7,601 5,200 3,500 Total $18,601 $142,200 $125,000 Expenses Professional Services $5,740 $10,000 $25,000 Operating Equipment 9,511 0 0 Capital Outlay 86,841 167,000 100,000 Total $102,092 $177,000 $125,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2020 -21 is expected to decrease 12.1% from the FY 2019 -20 year end estimates from new development. Expenses: The FY 2020 -21 Budget decrease 29.4% from the FY 2019 -20 year end estimate with fewer planned parks improvements. 228 of 249 8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT PUBLIC ENVIRONMENT PARKLAND DEDICATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 139,000 11,000 70,000 0 137,000 70,000 0 0 99,000 0 0 51,500 6,848 7,601 81000 3,097 5,200, 3,500 145,848 18,601 177,000 3,097 142,200 125,000 132,429 102,092 177,000 5,760 177,000 125,000 139,499 102,092 177,000 5,760 177,000 125,000 139,499 102,092 177,000 5,760 177,000 125,000 6,349 ( 83,491) 0 ( 2,663) ( 34,800) 0 229 of 249 8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JUNE 30TH, 2020 REVENUES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458800 Parkland Dedication 139.000 11.000 70,000 0 137.000 70.000 TOTAL Fees 139,000 11,000 70,000 0 137,000 70,000 Fund Transfers 000 - 481000 Transfer In- Reserves 0 0 99,000 0 0 51,500 TOTAL Fund Transfers 0 0 99,000 0 0 51,500 Miscellaneous 000 - 491000 Interest Earned 795 1,093 1,000 358 700 500 000 - 491200 Investment Income 6,054 6,507 7,000 2,738 4,500 3,000 000 - 493700 Donations 0 0 0 1 0 0 TOTAL Miscellaneous 6,848 7,601 8,000 3,097 5 200 3,50Q TOTAL REVENUES 145,848 18,601 177,000 3,097 142,200 125,000 230 of 249 8 -06 -2020 03:52 PM 317 -PARK FUND PUBLIC ENVIRONMENT EXPENDITURES PARKLAND DEDICATION Supplies Utilitv Services Professional Services 301- 541300 Other Consl /prof Services TOTAL Professional Services Fund Charaes /Transfers Maintenance Services Operating Equipment 301 - 571000 Sign /Fixtures 301 - 571700 Improvements Under $5,000 TOTAL Operating Equipment Capital Outlay 301 - 581700 Improvements Over $5,000 TOTAL Capital Outlay TOTAL PARKLAND DEDICATION C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE:XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 16,139 5.740 0 5.760 10.000 25.000 16,139 5,740 0 5,760 10,000 25,000 1,426 470 0 0 0 0 0 9.041 0 0 0 0 1,426 9,511 0 0 0 0 121 934 86,841 177,000 0 167,000 100,000 121,934 86,841 177,000 0 167,000 100,000 139,499 102,092 231 of 249 177,000 5,760 177,000 125,000 XXXXX FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. 2018 -19 2019 -20 F 2020 -21 Budget Actual Estimate Budget Revenue Fees Miscellaneous Total Expenses Maintenance Services Total PROGRAM JUSTIFICATION AND ANALYSIS $19,162 10,307 $29,469 $70,000 8,250 $78,250 $27,867 $60,000 $27,867 $60,000 $70,000 4,500 $74,500 Revenue: The revenue for FY 2020 -21 is expected to increase by 4.8% from 2019- 20 year end estimate with fewer additional new development projects. Expenses: The FY 2020 -21 Budget will increase by 16.7% from the FY 2019 -20 year end estimate for additional tree trimming and planting shade trees throughout the city. 232 of 249 8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 100,522 19,162 70,000 52,615 70,000 70,000 Miscellaneous 6,888 10,307 8,750 5.682 8,250 4,500 TOTAL REVENUES 107,410 29,469 78,750 58,297 78,250 74,500 EXPENDITURE SUMMARY PUBLIC ENVIRONMENT TREE MITIGATION 7,518 27,867 75,000, 14,800 60,000, 70,000 TOTAL PUBLIC ENVIRONMENT 7,518 27,867 75,000 14,800 60,000 70,000 TOTAL EXPENDITURES 7,518 27,867 75,000 14,800 60,000 70,000 REVENUE OVER /(UNDER) EXPENDITURES 99,892 1,602 3,750 43,497 18,250 4,500 233 of 249 8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JUNE 30TH, 2020 REVENUES Fees 000 - 458900 Tree Mitigation TOTAL Fees Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 497000 Misc Income TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 100.522 19.162 70,000 52,615 70.000 70.000 100,522 19,162 70,000 52,615 70,000 70,000 1,153 840 750 432 750 500 5,736 9,467 8,000 4,750 7,000 4,000 0 0 0 500 500 0 6.888 10.307 8,750 5,682 8.250 4,500 107,410 29,469 78,750 58,297 78,250 74,500 234 of 249 8 -06 -2020 03:52 PM 319 -TREE MITIGATION PUBLIC ENVIRONMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TREE MITIGATION Supplies Professional Services Fund ChargeslTransfers Maintenance Services 302 - 551110 Trees 7,518 27,867 75,000 14,800 60,000 70,000 TOTAL Maintenance Services 7,518 27,867 75,000 14,800 60,000 70,000 Operating Equipment Capital Outlay TOTAL TREE MITIGATION 7,518 27,867 75,000 14,800 60,000 70,000 TOTAL PUBLIC ENVIRONMENT 7,518 27,867 75,000 14,800 60,000 70,000 TOTAL EXPENDITURES 7,518 27,867 75,000 14,800 60,000 70,000 235 of 249 XXXXX Is] •' ' • The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund - raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Revenue Fees $21,365 $21,000 $20,000 Miscellaneous 1,861 1,558 1,200 Total $23,226 $22,558 $21,200 Expenses Supplies 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Revenue Fees $21,365 $21,000 $20,000 Miscellaneous 1,861 1,558 1,200 Total $23,226 $22,558 $21,200 Expenses Supplies $242 $150 $200 City Support Services 9,432 12,000 12,000 Operating Equipment 9,990 9,000 9,000 Total $19,664 $21,150 $21,200 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2020 -21 is expected to decrease 6.0% from the FY 2019 -20 year end estimate with less book sales. Expenses: 20 -21 Budget increase 0.2% from the FY 2019 -20 year end estimates with no expected changes in operations. 236 of 249 8 -06 -2020 03:53 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 609 - LIBRARY BOARD AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 18,863 21,365 20,000 9,186 21,000 20,000 Miscellaneous 1.208 11861 1,750 795 1.558 1.200 TOTAL REVENUES 20,071 23,226 21,750 9,981 22,558 21,200 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 16,058 19,664 21,200 81996 21,150, 21,200 TOTAL GENERAL GOVERNMENT 16.058 19.664 21,200 81996 21.150 21.200 TOTAL EXPENDITURES 16,058 19,664 21,200 8,996 21,150 21,200 REVENUE OVER /(UNDER) EXPENDITURES 4,013 3,562 550 985 1,408 0 237 of 249 8 -06 -2020 03:53 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 609 - LIBRARY BOARD AS OF: JUNE 30TH, 2020 REVENUES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458100 Sale of Merchandise 18,800 000 - 458200 Sale of Recyclying Material 63 TOTAL Fees 18,863 Fund Transfers Miscellaneous 000 - 491000 Interest Earned 372 000 - 491200 Investment Income 836 000 - 493000 Donations 0 000 - 497000 Misc. Income - Library 1 TOTAL Miscellaneous 1,208 TOTAL REVENUES 20,071 21,365 20,000 9,186 21,000 20,000 0 0 0 0 0 21,365 20,000 9,186 21,000 20,000 690 550 254 550 400 1,163 1,000 537 1,000 600 0 200 0 0 200 8 0 4 8 0 1,861 1,750 795 1,558 1,20Q 23,226 21,750 9,981 22,558 21,200 238 of 249 8 -06 -2020 03:53 PM 609 - LIBRARY BOARD GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL 16,058 19,664 21,200 8,996 21,150 21,200 Supplies 16,058 19,664 21,200 8,996 21,150 21,200 101 - 521000 Operating Supplies 234 242 200 13 150 200 TOTAL Supplies 234 242 200 13 150 200 City Support Services 101- 532800 Special Events 5,830 9.432 12,000 4.983 12.000 12.000 TOTAL City Support Services 5,830 9,432 12,000 4,983 12,000 12,000 City Assistance Professional Services Fund Charges /Transfers Operating Equipment 101 - 571400 Library Materials 9.994 9 990 91000 4,000 9 000 9 000 TOTAL Operating Equipment 9,994 9,990 9,000 4,000 9,000 9,000 Capital Outlay TOTAL NON DEPARTMENTAL 16,058 19,664 21,200 8,996 21,150 21,200 TOTAL GENERAL GOVERNMENT 16,058 19,664 21,200 8,996 21,150 21,200 TOTAL EXPENDITURES 16,058 19,664 21,200 8,996 21,150 21,200 239 of 249 MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. 1114*01:412ffeu This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. j 2018 -19 2019 -20 2020 -21 Budget Actual Estimate Budget Revenue Fees $830 $1,000 $1,000 Fund Transfers 2,871 5,250 10,750 Total $3,701 $6,250 $11,750 Expenses Supplies $1,187 $900 $1,500 Operations Support 84 0 500 Staff Support 131 2,250 5,150 Professional Services 1,469 1,600 1,600 Operating Equipment 0 1,500 3,000 Total $2,871 $6,250 $11,750 Revenues: Revenue for FY 2020 -21 will remain at the same funding allocation as FY 2019 -20. Expenses: FY 2019 -20 Budget. 240 of 249 20 -21 Budget will remain the as the XXXXX 8 -06 -2020 03:53 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 615 - HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2020 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 756 813 1,000 46 1,000 1,000 4,806 2,871 10,750 0 5,250 10,750 3 17 0 0 0 0 5,565 3,701 11,750 46 6,250 11,750 1,897 2,871 11,750 169 6,250 11,750 1.897 2.871 11,750 169 6.250 11.750 1,897 2,871 11,750 169 6,250 11,750 3,668 830 0 ( 123) 0 0 241 of 249 8 -06 -2020 03:53 PM C I T Y O F S C H E R T Z PAGE:XXXXX PROPOSED BUDGET WORKSHEET 615 - HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2020 REVENUES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458100 Sale of Merchandise 756 813 11000 46 11000 11000 TOTAL Fees 756 813 1,000 46 1,000 1,000 Fund Transfers 000 - 486101 Transfer In- General Fund 0 0 10,750 0 5,250 10,750 000 - 486106 Transfer In- Special Events 4,806 2.871 0 0 0 0 TOTAL Fund Transfers 4,806 2,871 10,750 0 5,250 10,750 Miscellaneous 000 - 497000 Misc. Income 3 17 0 0 0 0 TOTAL Miscellaneous 3 17 0 0 0 0 TOTAL REVENUES 5,565 3,701 11,750 46 6,250 11,750 242 of 249 8 -06 -2020 03:53 PM 615 - HISTORICAL COMMITTEE CULTURAL EXPENDITURES HISTORICAL COMMITTEE Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2020 PAGE : XXXXX (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -) 2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 609 - 521000 Operating Supplies 704 1,187 1,500 100 900 1,500 TOTAL Supplies 704 1,187 1,500 100 900 1,500 Qperations Support 1,897 2,871 11,750 169 6,250 11,750 609 - 534200 Printing & Binding 0 84 500 0 0 500 TOTAL Operations Support 0 84 500 0 0 500 Staff Support 609 - 535200 Awards 0 131 1,000 69 250 1,000 609 - 535300 Memberships 0 0 150 0 0 150 609 - 535500 Training /Travel 0 0 4,000 0 2,000 4,000. TOTAL Staff Support 0 131 5,150 69 2,250 5,150 Professional Services 609 - 541300 Other Consl /Prof Services 1,456 1,469 1,600 0 1,600 1,600 TOTAL Professional Services 1,456 1,469 1,600 0 1,600 1,600 Qperating Equipment 609- 571810 Event Banners ( 263) 0 3,000 0 11500 3,000 TOTAL Operating Equipment ( 263) 0 3,000 0 1,500 3,000 TOTAL HISTORICAL COMMITTEE 1,897 2,871 11,750 169 6,250 11,750 TOTAL CULTURAL 1,897 2,871 11,750 169 6,250 11,750 TOTAL EXPENDITURES 1,897 2,871 11,750 169 6,250 11,750 243 of 249 Glossary xxxxx Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water /sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. 244 of 249 Glossary Capital Improvements Capital Outlay Cash Cash Basis Certificates of Obligation xxxxx Expenditures for the construction, purchase, or renovation of City facilities or property. Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Currency on hand with the bank. An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Tax supported bonds similar ho general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter Adocument that establishes the city's governmental structure and provides distribution of powers and duties. |n order tobe implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting ao the legislative and policy-making bodof the City. CRM Client Resource Management -a type of software for tracking dutos, events, and clients. Debt Service Payments on debt made up of principle and interest following o set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified bylaw. Department Afunotiuna| group of the City with related activities aimed at accomplishing a major City service or program. Depreciation |n accounting, this isononoesh expense that reduces the value ufa capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount ofproperty taxes from the properties nn the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. 245 of 249 Glossary xxxxx Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. Fixed Assets Assets of a long -term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department /Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I &S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. 246 of 249 Glossary xxxxx Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments -in -lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments -in -lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M &O Acronym for "maintenance and operations ". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. 247 of 249 Glossary xxxxx Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M &O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. 248 of 249 Glossary xxxxx User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. 249 of 249 Agenda No. 8. ei 1011M City Council September 1, 2020 Meeting: Department: Finance Subject: Ordinance No. 20 -T -32 — Conduct a Public Hearing and consideration and /or action approving an Ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the city of Schertz, Texas. First Reading (B. James /J. Walters) BACKGROUND At the August 11, 2020 regular session, the City Council, by record vote, established a proposed preliminary maximum tax rate of $0.5146, per $100 of value, with the M &O rate at $0.3495 and the I &S portion of $0.1651. The proposed rate is not subject to rollback. In accordance with Chapter 26.05(d) of the State's Property Tax Code, a governing body must hold a public hearing on the tax rate if the proposed tax rate exceeds the lower of the No- New - Revenue or Voter - Approval Tax Rate. In this case the hearing was required as the proposed rate does exceed the No- New - Revenue rate. The required public hearing was held on August 25, 2020 regular session of City Council. A required public hearing will be conducted tonight, September 1, 2020. During the tax rate adoption process Council can approve a lower rate, however they will not be able to approve a rate higher than this without republishing the notices and holding additional public hearings. Due to timing constraints set by the State Tax Code 26.05(a), the latest council could set a new preliminary rate is Septemberl, 2020 without calling special meetings or declaring an emergency. Per Sec 26.05(b) of the Tax Code, the tax rate can only be adopted with more than 60% of the votes in favor of the proposed tax rate. Since Schertz has 7 voting councilmembers, 5 members must vote in favor of the tax rate for it to pass. GOAL To adopt a tax rate in compliance with state statues and the City Charter. COMMUNITY BENEFIT The programs funded by this tax rate will provide additional benefits and service levels to the community. 6 0130KHam 1 I Staff recommends adoption of the tax rate of $0.5146 FISCAL IMPACT The proposed maximum rate maintains quality service to residents and businesses and provides growth in service offerings based on input staff received from Citizens and Council from Retreats, Community Meetings, Citizen Survey, and elections. The current property tax rate is $0.5146 per $100 valuation. The proposed maximum tax rate will be $0.5146 per $100 valuation. The M &O portion of the property tax rate will decrease to $0.3495 from $0.3496 per $100 valuation. The I &S portion will increase to $0.1651 from $0.1650 per $100 valuation. RECOMMENDATION Staff recommends that the City Council approve Ordinance No. 20 -T -32 approving the Fiscal Year 2020 -21 Proposed Tax Rate on first reading. THE MOTION MUST BE: "I move that the property tax rate be increased by the adoption of a tax rate of ($0.5146), which is effectively a (1.3 %) increase in the tax rate." If a different tax rate is made in the motion, the percentage must be calculated over the effective rate of $0.5079. Attachments Ordinance 20 -T -32 ORDINANCE NO. 20 -T -32 AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Schertz submitted a tax rate proposal to the City Council prior to the beginning of the fiscal year, and in said tax rate proposal set forth the estimated necessary tax rate required to provide adequate revenues for the general use and support of the Municipal Government of the City of Schertz Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of an ad valorem tax rate have been in all things complied with; and WHEREAS, a Public hearing was held by the City Council of the City of Schertz on the 25th day of August 2020 and a second Public Hearing was held on the 1 st day of September 2020; and WHEREAS, after a full and final consideration, the City Council is of the opinion the tax rate and ad valorem tax appraisal roll should be approved and adopted; and WHEREAS, the taxes have been levied in accordance with the adopted 2020 -21 budget as required by state law; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: SECTION 1. The ad valorem tax appraisal roll and effective tax rate information as presented by the tax assessor for the tax year 2020, be and is hereby in all things approved and adopted. SECTION 2. This tax rate will raise more taxes for Maintenance and Operations than last year's tax rate. SECTION 3. The tax rate will effectively be raised by 1.3% and will raise taxes for maintenance and operations on a $100,000 home by approximately $6.70. SECTION 4. There is hereby levied and assessed and there shall be collected for the tax year 2020 for the general use and support of the Municipal Government of the City of Schertz, Texas a total ad valorem tax of Forty-Nine Ten Cents ($0.5146) on each One Hundred Dollars ($100.00) of valuation of property — real and personal — within the corporate limits of the City of Schertz, Texas, subject to taxation. The assessment ratio shall be One Hundred percent (100 %). SECTION 5. The City Council of the City of Schertz, Texas, does hereby levy or adopt the tax rate on $100.00 valuation for this city for tax year 2020 as follows: 1. 0.3495 for the purpose of maintenance and operation 1. 0.1651 for the payment of principal and interest on debt 2. 0.5146 total tax rate SECTION 6. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of the ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 7. This ordinance shall be in full force and effect from and after its passage, and it is so ordained. SECTION 8. Ad valorem taxes for the year are due and payable on October 1, 2020 and shall become delinquent after January 31, 2021. A delinquent tax shall incur all penalty and interest authorized by state law, Section 33.01 of the Property Tax Code. Taxes that remain delinquent on and after July 1, 2021, incur an additional penalty of 1.5% of the amount of the taxes, penalty and interest due, such additional penalty to defray the cost of collection as authorized in Section 6.30 of the Property Tax Code. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. SECTION 9. Taxes are payable at the office of the counties of Comal, Bexar and Guadalupe. PASSED AND APPROVED ON FIRST READING THIS 1st DAY OF SEPTEMBER 2020. PASSED AND APPROVED ON SECOND READING THIS 8th DAY OF SEPTEMBER 2020. Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary ei Olum City Council September 1, 2020 Meeting: Department: City Secretary Agenda No. 9. Subject: Workshop Discussion and Update (Ordinance 20 -H -18) - Discussion and update regarding the COVID -19 virus and our current Ordinance No. 20 -H -18 Declaration of Local Disaster. (M. Browne /K. Long) Staff will provide Council with an update regarding the COVID -19 Virus. Discussion will include the recent Executive Order 29 relating to the use of face coverings. Attachments Revised 20 -H -18 i F ♦'f 1 i � • l . t WHEREAS, Texas must continue to protect lives while restoring livelihoods, both of which can be achieved with the expert advice of medical professionals and business leaders 2.nd the continued gradual reopening of Texas pursuant to GA- 18- GA-23 and subsequent *rders of the Governor; and WHEREAS, pursuant to the Texas Disaster Act of 1975, the Mayor is designated as ths Emergency Management Director of the City of Schertz, and may exercise the powers granted by the governor on an appropriate local scale; and TIN r4o , 2, r4 1 11 W W- 111 IWIM, and alleviate the suffering of people exposed to and those infected with the virus, as well as those that could potentially be impacted by COVID-1 9; I P NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. The recitals contained in the preamble hereof are hereby found to be true, and su-"- recitals are hereby made a part of this Ordinance for all purposes and are adopt as a part of the judgment and findings of the City Council. I Section 3. Pursuant to §418.108(c) of the Government Code, this declaration of a local staim of disaster and public health emergency shall be given prompt and general publici and shall be filed promptly with the City Secretary. I ection 4. Pursuant to §418.108(d) of the Government Code, this declaration of a local stat(4:. of disaster and public health emergency activates the City of Schertz, Texas, emergency management plan. Section 5. All ordinances or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters herein except those portions deemed to conflict with any emergency orders of Governor Abbott. Section 6. This Ordinance shall be construed and enforced in accordance with the laws of tm- State • Texas and the United States of America. I Section 7. If any provision of this Ordinance or the application thereof to any person ATI circumstance shall be held to be invalid, the remainder of this Ordinance and application of such provision to other persons and circumstances shall neverthelle be valid, and the City Council hereby declares that this Ordinance would have be enacted without such invalid provision. Section 8. It is officially found, determined, and declared that the meeting at which thi-- Ordinance is adopted was open to the public and public notice • the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 55 1, Texas Government Code, as amended. Section 9. Should Governor Abbott lift the statewide disaster declaration and orders now place prior to the date of expiration stated herein, this ordinance shall no longer I subject to enforcement by the City and shall be repealed by the City Council at t first legally posted meeting thereafter. Section 10. Any peace officer or other person with lawful authority is further authorized to enforce the provisions of this Ordinance or the orders of the Governor in accordance with the authority granted under the Texas Disaster Act of 1975, as applicable, which allows a fine not to exceed $1000.00 and confinement not tit, exceed 180 days pursuant to Government Code 418.173. Section 11. This Ordinance shall be in force and effect from its first and final passage, and publication required by law. 1 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ TEXAS THIS ORDINANCE WAS PASSED, ON FIRST AND FINAL READING, THE 23rd DAY OF JUNE 2020. ,,.,,--ATT'rzST: -TB31111"W-nuda Dennis, City Secretary ei IRIUM City Council September 1, 2020 Meeting: Agenda No. 10. Department: Engineering Subject: Monthly update on major projects in progress /CIP. (B. James /K. Woodlee) Attachments September 2020 Major Project Update Informational Only CITY COUNCIL MEMORANDUM City Council Meeting: September 1, 2020 Department: City Manager Subject: Update on Major Projects in Progress Background This is the monthly update on large capital projects that are in progress or in the planning process. This update is being provided so Council will be up to date on the progress of these large projects. If Council desires more information on any project or on projects not on this list, please reach out to staff and that information will be provided. Facilities Proiects: 1. 27 Commercial Place Renovation: • Project Status: Design Phase • Estimated Construction Start: Fall 2020 • Estimated Cost of Construction: $1.65 million • Project Update: City Staff continues to work with F.A. Nunnelly and Sledge Engineering on the design phase via weekly Zoom design meetings. Geotechnical onsite investigation was completed on August 3rd. Survey of the property was completed on August 3rd and survey documents were received on August l ltn Water Proiects: 1. FM 1103 Utility Relocation Project Phase I: • Project Status: Closeout Phase • Construction Start: August 2019 • Construction Completion: Summer 2020 • Cost of Construction: $964,424.12 • Project Update: City Staff generated a punchlist of items for the contractor to complete prior to final completion and the contractor continues to work on completing those items. Final completion is expected sometime in September. 2. FM 1103 Utility Relocation Project Phase II: • Project Status: Pre- Construction • Estimated Construction Start: September 2020 • Project Update: City Council approved the contract award with M &C Fonseca at the August l ltn Council meeting. The signed contract, bonds, and insurance have all been finalized. A preconstruction meeting is scheduled for August 28th and construction is expected to begin in early September. The contract duration is 45 calendar days. 3. E. Live Oak Pump Additions Project: o Project Status: Under Construction o Construction Start: April 2020 o Construction Completion: Winter 2020 o Cost of Construction: $1,560,000.00 o Project Update: Work on the electrical components of the project continued throughout August. Work on the conduits for the control pad were completed and the pad concrete was poured. Installation of the steel piping continued in August to allow for the electrical work to continue. The project is expected to be completed in winter of 2020. Enineerin Proiects: 1. 2018 Street Preservation and Maintenance Reconstruction Project: o Project Status: Under Construction o Construction Start: January 2020 o Construction Completion: Summer 2020 o Cost of Construction: $1,501,199 o Project Update: All of the concrete work has been completed. Contractor has been doing final clean -up and backfilling in the project area. The roadway is expected to be re- opened the week of August 3 lst. The project is not fully complete. Arrangements are being made to have the pavement ground to smooth out the surface and improve the ride quality. Additional traffic control set -ups will be done for the grinding operations. 2. 2018 Street Preservation and Maintenance Rehabilitation Project: o Project Status: Under Construction o Construction Start: April 2020 o Construction Completion: Summer 2020 o Cost of Construction: $2,881,784.00 o Project Update: All of the construction has been fully completed. Contractor is mostly complete with the punchlist. Staff anticipates the punchlist being completed in the next couple of weeks. 3. 2018 Street Preservation and Maintenance Resurfacing Project: o Project Status: Under Construction o Construction Start: March 2020 o Construction Completion: Summer 2020 o Cost of Construction: $791,174.34 o Project Update: No change from August update. This project is as complete as it can be at this time. The remainder of the chip seal on Live Oak .Road will be completed after the curb, gutter, and sidewalk is constructed by a separate project later this year. 4. Cibolo Valley Drive Expansion Project: o Project Status: Under Construction o Construction Start: May 2020 o Construction Completion: Summer 2021 o Cost of Construction: $4,806,762 total ($1,300,000 City of Schertz Contribution) o Project Update: Work continues on the west side of the street. Some of the base material has been n placed and is being fine- graded. There are some storm drain culverts that need to be installed. These installations will occur in September and will require a change in traffic control set -up. We will be posting notices of the traffic control changes prior to them being made. The contractor anticipates having the west side of the new street completed in early October. 5. Cherry Tree Rehabilitation Project: o Project Status: Bidding complete o Consultant: Ford Engineering o Project Start Date: Fall 2020 o Project Completion Date: Fall 2020 o Total Project Cost: $273,193.80 (NTE amount $300,600) o Project Update: Council awarded the construction contract this month to San Antonio Constructors. The contract documents have bene executed and Staff is coordinating a pre - construction meeting with the contractor. After the preconstruction meeting, Staff expects to have a preliminary construction schedule for the project. 6. Elbel Road Storm Drain and Paving: o Project Status: Design o Consultant: Ford Engineering o Project Start Date: August 2020 o Project Completion Date: Summer 2021 o Total Project Cost: $1,341,000 (estimated) o Project Update: Design on the project continues. The consultant expects to have the design completed by the end of September. Once completed, the project will be bid. We anticipate construction beginning before the end of the year. 7. 2020 Street Preservation and Maintenance (Resurfacing) Project: o Project Status: Design o Consultant: Kimley -Horn o Project Update: The majority of the field work is complete and the consultant is developing plans sheets. The design is anticipated to be complete by the end of the fiscal year. 8. Corbett Elevated Water Storage Tank: o Project Status: Under Construction o Construction. Start: March 2019 o Construction Completion: Summer 2020 o Cost of Construction: $4,682,000 o Project Update: The electrical and SCADA work continued throughout August. Delays in the electrical and final pump station work delayed the initial start up to late August. The tank is expected to be filled for the first time in early September. The onsite paving was completed in August and the work on the site fence continued throughout August. 9. Woman Hollering Creek Wastewater Interceptor Main and Lift Station: o Project Status: Design o Consultant: Cobb, Fendley & Associates, Inc. o Estimated Construction Start: Fall 2020 o Estimated Cost of Construction: $12 million o Project Update: City Staff is reviewing final construction plans and specifications submitted by CobbFendley. Staff also continues to work on the Final :Plat and Site Plan processes. The total number of easements acquired is 20 out of a total of 21. Negotiation of the final needed easement is in process. The project is expected to be advertised for bid this fall. 1.0. Pedestrian Routes and :Bike Lanes Project: o Project Status: Bidding o Estimated Construction Start: Fall 2020 o Estimated Cost of Construction: $1.3 million o Project Update: The project was advertised on July 24, 2020 and bidding will close on August 27, 2020. The project is expected to be awarded in late September with work beginning in October. Right of Way acquisition continues for the Live Oak Road portion of work. 11. Water and Wastewater Master Plan Update and Impact Fee Study: o Project Status: Study o Consultant: Lockwood, Andrews, and Newnam, Inc. o Project Start Date: December 2019 o Project Completion Date: Spring 2021. o Total Project Cost: $467,280 (NTE $500,000) o Project Update: Meeting scheduled for September for Consultant to review water and wastewater models with City Staff. 12. 16 Dedicated Transmission Main Phase I: Overall project intent is the construction of a 16" dedicated water transmission main to connect the Live Oak water storage facility to the IH 35 storage tank. Phase 1 of the project includes a route study, land acquisition coordination, and preliminary design of the main. o Project Status: Study o Consultant: Kimley -Horn & Associates o Project Start Date: August 2020 o Project Completion Date: Spring 2021. o Project Cost (Phase I Study): $267,848 (NTE $294,000) o Project Update: Notice to Proceed with route study given to Consultant August 26, 2020. 13. Stormwater Control Inventory and City Operations Assessment The work of this project is an action included in the City's Stormwater Management Plan (Plan). The Plan is the blueprint of activities needed to comply with the City's Texas Commission on Environmental Quality (TCEQ) Texas Pollutant Discharge Elimination System (TPDES) General Permit required by virtue of the City's classification as a Municipal Separate Storm Sewer System (MS4) operator. This project specifically consists of development of an inventory of City facility stormwater controls and an assessment of city operations as related to stormwater control and quality. o Project Status: Study o Consultant: Utility Engineering Group, PLLC o Project Start Date: July 2020 o Project Completion Date: Spring 2021. o Total Project Cost: $35,000 o Project Update: Project kickoff meeting held July 16, 2020. 1.4. Riata Lift Station Relocation (Design Phase) Overall project intent is to relocate the Riata Lift Station ahead of TxDOT's IH -35 NEX Project to remove it from conflict with the proposed improvements. The design phase will identify a new site for the lift station, design the new lift station, and design the abandonment of the existing lift station. o Project Status: Design Phase o Consultant: Utility Engineering Group, PLLC o Project Start Date: August 2020 o Project Completion Date: Spring 2021 o Total Project Cost: $129,795 (NTE $143,000) o Project Update: Notice to Proceed with design phase given to Consultant August 1.7, 2020. TxDOT Roadway Proiects: 1. FM 1103 Improvement Project: No change from August update. Utility relocations continue (including electric, communications, gas, water, and wastewater). Schertz Public Works is working to relocate water and wastewater lines that conflict with the planned roadway and drainage improvements (see FM 1103 Utility Relocation Project updates). Delays in the relocation of other utilities has caused the rescheduling of the target let date for a construction contract from July of 2020 to January of 2021. 2. FM 1518 Improvement Project: No change from August update. TxDOT has moved into the Plans, Specs, and Estimates (PS &E) stage of the project. At this time, a consultant for TxDOT has prepared 30% construction plans. Utility coordination for the project is also underway. The City has been provided a conflict matrix on which all utilities (water, wastewater, electric, communications, gas, etc.) that possibly interfere with the roadway project are preliminarily identified. Engineering and Public Works staff are reviewing those potential conflicts to identify where relocations need to be made and where easements will need to be acquired. TxDOT continues acquiring property needed as right of way for the expansion project. As parcels are acquired, TxDOT contractors are physically clearing the right of way in preparation for final surveying and design. TxDOT has not yet acquired parcels needed from JBSA- Randolph. The plan is to move through that process together with property needed for improvements to Loop 1604 on the opposite side of the base. The TxDOT project is currently scheduled for letting in September of 2022; construction may begin as early as January of 2023. The $44.8 million, fully funded project is expected to take approximately three years of construction to complete. 3. I -35 Operational Improvements Project (FM 2252 to Schwab Road): No change from August update at the time of memo completion. Completion dates for the project have slipped a few months due to COVID -19 impacts the contractor, subcontractors, and suppliers. Contractor Bridges and .Roads, LLC, however, has committed to accelerating the schedule in order to recapture some of the delay. Work continues on the VIA park and ride lots. The lots should have curbs, center medians, electrical services, and asphalt by the end of August of 2020. The canopy pad structures are still estimated to be complete by October of 2020. Completion of paving of the widened areas of the frontage roads is imminent. Demolition for the southbound exit ramp to FM 1103, the southbound entrance ramp from Schwab Road, and the northbound entrance ramp from FM 1103 is scheduled for August. Traffic configuration involving ramps will change during this time. Detours will be necessary and TxDOT and its contractors will keep the City informed of detours and closures and can assist in disseminating information to the public as needed. Estimated final cost of the project is $25.5 million. The current schedule includes 50% completion in August of 2020, substantial completion in June of 2021, and final project completion in July of 2021. 4. I -35 NEX (1 -41.0 South to FM 1103): No change from August update. A full description of the project to expand I -35 from 1410 South to FM 1103 can be found by searching keywords "I -35 from I -410" at TxDOT.gov. Schematic exhibits of the proposed improvements are available on that website. Public Works and Engineering staff are participating in utility coordination meetings with TxDOT and its contractors regarding relocations that may need to take place in advance of or in conjunction with the roadway construction. Construction is expected to begin in spring of 2021 and take 4 to 5 years to complete. The portion of the I -35 NEX project from the Cibolo Creek to its termination at FM 1103 has a cost of $621 million. 5. IH -10 Graytown Road to Guadalupe County Line: No change from August update. TxDOT and its consultant have been working on finalizing bid documents for this section of I1-1-1.0. Project design was able to be adjusted so that no City of Schertz utility facilities will be impacted and no adjustments are necessary to accommodate the proposed improvements. Letting of the project is imminent. Construction is expected to begin in November of 2020 at the earliest and January of 2021 at the latest. This approximately $157 million project has a construction timeline of 53 months. Planning and Community Development Proiects: 1. CityView Permitting and Development Software: No change from last report - City staff and CityView have agreed on a phased approach for submitting the three modules which are as follows: Code Enforcement (CE), Planning (PL) and Permitting /Inspections (PI). The CE Module was submitted to CityView on November 6, 2019 . and the software was configured. City Staff was trained by CityView at three training sessions (December 2"d 4th, and 9th, 2019) . to validate (verify configuration) the Code Enforcement Module. The Planning Module was submitted on January 23, 2020 for configuration by the CityView Implementation specialists. The validation was put on a short pause during the COVID situation but as of April 27 City Staff is again actively validating the configured data for the CE module. The data collection for the Permitting /Inspections module is approximately 95% complete and awaiting review by CityView. Once all modules are configured and the software is validated (tested) by City Staff, we move to end user staff training and then go live. A project completion timeline schedule will be determined once configuration and validation of modules have been completed. • Total Project Cost: $523,766.00 • Project Start Date: June 2018 • Project Completion Date: TBD - 2020