20-R-92 - Authorizing a purchase with TF Harper & Associates totaling $62,737.07 for improvements to the Johne McDow Sports ComplexRESOLUTION NO. 20 -R -92
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING EXPENDITURES IN EXCESS OF
$50,000 WITH T.F. HARPER & ASSOCIATES A BUYBOARD
PURCHASING COOPERATIVE VENDOR, AND AUTHORIZING A
PURCHASE TOTALING $62,737.07 FOR IMPROVEMENTS TO THE
JOHNIE MCDOW SPORTS COMPLEX.
WHEREAS, Schertz Parks and Recreation identified remaining bond funds from the
Schertz Ballpark and Maske Road Soccer Complex expansion projects (now known as the Johnie
McDow Sports Complex and the Schertz Soccer Complex); and
WHEREAS, Schertz Parks and Recreation identified several remaining needs at the
complexes that were initially value- engineered out of the projects such as additional shade
structures; and
WHEREAS, Schertz Parks and Recreation worked with T.F. Harper & Associates, a
BuyBoard vendor to provide cost estimates and a formal quote for the shade structures and
installation costs; and
WHEREAS, the city has a policy to seek authorization for purchases in excess of
$50,000 with a single vendor and the BuyBoard quote totals $62,737.07; and
WHEREAS, the BuyBoard National Purchasing Cooperative is a national online
purchasing cooperative formed between the National School Boards Association and several
state school boards associations, developed to comply with state laws which require government
entities to make purchases through a competitive procurement process; and
WHEREAS, BuyBoard gives public entities the advantage of leveraging the cooperative's
ability to obtain bulk discounts, combined with the ease of online, web -based shopping and
ordering; and
WHEREAS, purchases under the cooperative programs meet the requirements under the
Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City
of Schertz Resolution 11 -R -41 on August 30, 2011 amending the City's purchasing policy; and
WHEREAS, the proposed shade structures will be funded out of the remaining general
obligation bond funds.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the expenditures in excess of $50,000
with T.F. Harper & Associates and authorizes the purchase of $62,737.07 for improvements to
the Johnie McDow Sports Complex (in attached Exhibit A.)
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 1St day of September, 2020.
CITY OF SCHERT4r EXAS
Ral itieroO, Mayor
AT
Brenda Uennis, City Secretary
EXHIBIT A
BUYBOARD QUOTE FROM T.F. HARPER & ASSOCIATES
50234811.1 A -1
QUOTE 103 Red Bird Lane Austin, ustin, Texas
..
78745 -3122
0 'a'spetr ,'e's LP
TO:
City of Schertz
Attn:
Lauren Shrum
Address:
10 Commercial Place, ScherM TX 78154
Install Site:
955 Community Circle drive
Phone:
210- 619 -1853
Email:
Ishru mrnischertz.co m
BUYBOARD CONTRACT #581 -19
QUOTE #: 07202020 -1 10 -tfh
DATE: July 20, 2020
QTY DESCRIPTION OF EQUIPMENT UNIT COST TOTAL COST
Modem Shade
9
Four Post Hip 15' x 30'x 12' Eave
$ 5,447.25
$ 49,025.25
I
Freight
$ 475.00
1
Installation
$ 18,629.60
Discount
$ (5,392.78)
Engineerng Cost
$ 950.00'
Sales Tax
Exempt
TOTAL
$ 62,737.07
QUOTE IS VALID FOR 45 DAYS FROM DATE OF QUOTE OR FROM DATE OF REVISION
PRICING IS BASED ON FULL ACCESS TO INSTALL AREA BY TRUCK / BOBCAT.
* SALES TAX EXEMPTION CERTIFICATE MUST BE RECEIVED TO AVOID SALES TAX CHARGES AT FINAL INVOICE
NOT INCLUDED: Permits, Bonds /Fees (if required), Site Work in Excess of Normal Installation (example: site prep - excavation /infill, concrete slab,
french drains, excess rock removal, landscaping).
Any installation charges quoted are based upon a soil work site (not rocky) that is freely accessible by truck, no fencing, treellandsmping or utility obstacles, etc.), and level ( +/- 1 -2% max slope).
Any site work not expressly described is excluded. All underground utilities must be located and clearly marked before any work can begin. Installation of all products (equipment, borders,
ground cover, amenities) are as quoted and approved by acceptance of quote/drawings. The installer is not responsible for any damages or re -work resulting from after -hours events or activities
during the work in progress period. The customer is responsible for maintaining the integrity of completed installation work until components have seated and/or cured (concrete footings, etc.).
Payment Terms: Balance due upon receipt of product with progress payments acceptable.
Estimated Delivery & Installation: 12 -14 weeks after receipt of signed quote and color selections.
Accepted by:
Date:
P.O. # (if applicable):
Thank you for giving us the opportunity to quote this equipment.
Shawn Cooper
Commercial Play and Recreational Equipment
CANOPY www.tfharper.com - - 800.976 -0107 - - local: 512.440.0707 - - fax: 512.440.0736
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