09-08-2020 Agenda with backupMEETING AGENDA
City Council
REGULAR SESSION CITY COUNCIL
September 8, 2020
SCHERTZ, TEXAS 78154
CITY OF SCHERTZ CORE VALUES
Do the right thing
Do the best you can
Treat others the way you want to be treats
Work cooperatively s a team
City Council will hold its regularly scheduled meeti at p.m.,
Tuesday, September 8, 2020, at the City Council Chambers. In lieu of attending
the meeting in ers , residents will have the opportunity to k tc the meeting
via live stream on the City's YouTube Channel.
Call to Order
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas.
(Councilmember Mark Davis)
City Events and Announcements
• Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez)
• Announcements and recognitions by the City Manager (M. Browne)
• Announcements and recognitions by the Mayor (R. Gutierrez)
Hearing of Residents
September 8, 2020 City Council Agenda Page 1
This time is set aside for any person who wishes to address the City Council. Each person should fill
out the speaker's register prior to the meeting. Presentations should be limited to no more than 3
minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member thereof.
Any person making personal, impertinent, or slanderous remarks while addressing the Council may
be requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of specific
factual information given in response to any inquiry, a recitation of existing policy in response to an
inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the
Hearing of Residents portion of the agenda, will call on those persons who
have signed up to speak in the order they have registered.
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council with one
motion. There will be no separate discussion of these items unless they are removed from the Consent
Agenda upon the request of the Mayor or a Councilmember.
j. Minutes — Consideration and/or action regarding the approval of the minutes of the meeting
of September 1, 2020. (B. Dennis)
2. Boards, Commissions and Committee Member Resignations /Appointments -
Consideration and /or action accepting Mr. Bryan Jones application /appointment for the
representative of the real estate, development, or building industry for the Capital
Improvement Advisory Committee (CIAC). (Mayor /Council)
3. Resolution No. 20 -R -100 - Consideration and /or action approving a Resolution authorizing an
agreement for Provisions of Professional Services between the City of Schertz and the City of
Schertz Economic Development Corporation. (M. Browne /A. Perez)
4. Resolution No. 20 -R -99 - Consideration and /or action approving a Resolution by the
City Council of the City, Texas, authorizing expenditures not to exceed $416,267.68 with C -3
Environmental Inc., and other matters in connection therewith. (C. Kelm /S.Williams/D.
Letbetter)
5 Resolution No. 20 -R -102 - Consideration and/or action approving a Resolution by the City
Council of the City of Schertz, Texas, authorizing the City Manager to enter into an amended
agreement with ILF N -T Owner, LP. for reimbursement for a roadway extension in the
Homestead Development. (VI. Browne /B. James)
Workshop
6. FY 2020 -21 Proposed Budget and Tax Rate - Workshop and discussion on the proposed
budget and tax rate for FY 2020 -21. (M. Browne /J. Walters)
September 8, 2020 City Council Agenda Page 2
Discussion and Action Items
']. Resolution 20 -R -101 - Consideration and /or action approving a Resolution by the City
Council of the City of Schertz, Texas approving an Interlocal Agreement between the City of
Schertz, Texas and the Cibolo Creek Municipal Authority (CCMA) for the decommissioning
of the Waterford Lift Station and other matters in connection therewith. (C. Kelm /S.
Williams /S. McClelland)
g. Ordinance No. 20 -T -31— Consideration and /or action approving an Ordinance adopting a
budget for the fiscal year beginning October 1, 2020, and ending September 30, 2021. Second
and Final Reading (B. James /J. Walters)
9. Ordinance No. 20 -T -32 — Conduct a Public Hearing and consideration and/or action
approving an Ordinance approving the appraisal roll; setting the tax rate; levying and
assessing general and special ad valorem taxes for the use and support of the municipal
government of the city of Schertz, Texas. First Reading (B. James /J. Walters)
10 Resolution No. 20 -R -103 — Consideration and /or action approving a Resolution by the City
Council of the City of Schertz, Texas, of ratifying the property tax increase reflected in the
Adopted Budget for FY 2020 -21. (M. Browne /J. Walters)
Roll Call Vote Confirmation
Workshop
11 Workshop Discussion and Update (Ordinance 20- H -1.8) - Discussion and
update regarding the COVID -19 virus and our current Ordinance No. 20 -H -18 Declaration of
Local Disaster. (M. Browne /K. Long)
12. National Night Out and Texas Municipal League Conference - Discussion and
consideration and /or action regarding the Cancellation of the National Night Out activities and
scheduling a regular Council meeting on October 6, 2020, and scheduling a regular Council
meeting on October 1.3, 2020, as the Texas Municipal League Conference is being held
virtually this year. (Mayor /Council /M. Browne /B. Dennis)
Closed Session
13. The City Council will meet in closed session in accordance with Section 551.087 of the
Texas Government Code, Deliberation Regarding Economic Development Negotiations,
Closed Meeting. The governmental body is not required to conduct an open meeting (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which the
governmental body is conducting economic development negotiations; or (2) to deliberate
the offer of a financial or other incentive to a business prospect.
• Project E -061
September 8, 2020 City Council Agenda Page 3
14 The City Council will meet in Closed Session in accordance with Section 551.071 of the
Texas Government Code to receive legal advice from its attorneys regarding a settlement
offer.
• Settlement of claims associated with the design and construction of Fire Station #3.
Reconvene into Regular Session
13A. Take any action based on discussions held in closed session under Agenda Item 13.
14A. Take any action based on discussions held in closed session under Agenda Item 14.
Roll Call Vote Confirmation
Information available in City Council Packets - NO DISCUSSION TO OCCUR
Requests and Announcements
• Announcements by the City Manager.
• Requests by Mayor and Councilmembers for updates or information from staff.
• Requests by Mayor and Councilmembers that items or presentations be placed on a future City
Council agenda.
• Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Adjournment
CERTIFICATION
I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY
CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL
BULLETIN BOARDS ON THIS THE 4th DAY OF SEPTEMBER 2020 AT 5:00 P.M., WHICH IS A
PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE
WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE.
BRENDA DENNIS
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE
CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL
BULLETIN BOARD ON DAY OF , 2020. TITLE:
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking
September 8, 2020 City Council Agenda Page 4
spaces are available. If you require special assistance or have a request for sign interpretative services
or other services, please call 210 -619 -1030.
The City Council for the City of Schertz reserves the right to adjourn into closed session at any
time during the course of this meeting to discuss any of the matters listed above, as authorized by
the Texas Open Meetings Act.
Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal
counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a
written interpretation of Texas Government Code Chapter 551 by legal counsel for the
governmental body and constitutes an opinion by the attorney that the items discussed therein may
be legally discussed in the closed portion of the meeting considering available opinions of a court of
record and opinions of the Texas Attorney General known to the attorney. This provision has been
added to this agenda with the intent to meet all elements necessary to satisfy Texas Government
Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this
opinion.
COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS
Mayor Gutierrez
Audit Committee
Investment Advisory Committee
Main Street Committee
Councilmember Davis— Place 1
Audit Committee
Interview Committee for Boards and
Commissions
Main Street Committee - Chair
Schertz Housing Authority Board
TIRZ II Board
Councilmember Larson — Place 3
Main Street Committee — Vice Chair
Councilmember Heyward — Place 6
Audit Committee
Investment Advisory Committee
Schertz Animal Services Advisory
Commission
Councilmember Scagliola — Place 5
Cibolo Valley Local Government Corporation -
Hal Baldwin Scholarship Committee
Interview Committee for Boards and Commissions -
Schertz - Seguin Local Government Corporation
Councilmember Scott — Place 2
Interview Committee for Boards and Commissions
Councilmember Dahle — Place 4
Cibolo Valley Local Government Corporation
Interview Committee for Boards and Commissions
' S *. 4
Councilmember Brown — Place 7
Main Street Committee
Schertz- Seguin Local Government Corporation -
September 8, 2020 City Council Agenda Page 5
ei 10UM
City Council September 8, 2020
Meeting:
Agenda No. 1.
Department: City Secretary
Subject: Minutes — Consideration and /or action regarding the approval of the minutes
of the meeting of September 1, 2020. (B. Dennis)
The City Council held a Regular City Council meeting on September 1,2020.
RECOMMENDATION
Recommend Approval.
Attachments
Draft Minutes 09 -01 -2020
DRAFT
MINUTES
REGULAR MEETING
September 1, 2020
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas,
on September 1, 2020, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council
Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members
present to -wit:
Present: Mayor Ralph Gutierrez; Councilmember Scott Larson; Councilmember
Michael Dahle; Councilmember David Scagliola; Councilmember Allison
Heyward; Councilmember Tim Brown; Councilmember Mark Davis
Absent: Mayor Pro -Tem Rosemary Scott excused absence
City City Manager Dr. Mark Browne; Assistant City Manager Brian James;
Staff: Assistant City Manager Charles Kelm; City Attorney Daniel Santee; City
Secretary Brenda Dennis; Assistant to the City Manager Sarah Gonzalez
Call to Order — City Council Regular Session
Mayor Gutierrez called the regular meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and
State of Texas. (Councilmember Tim Brown)
Mayor Gutierrez recognized Councilmember Brown who provided the opening prayer
followed by the Pledges of Allegiance to the Flags of the United States and the State of
Texas.
Mayor Gutierrez gave specific requests to guests and staff in reference to wearing their
masks during the City Council meeting and departing the Council meeting.
Presentations
• Proclamation recognizing National Payroll Week. (Mayor /Linda Almendarez)
Mayor Gutierrez invited Mrs. Almendarez to join him at the podium. Mayor
Gutierrez read and presented the proclamation for National Payroll Week. Mayor
Gutierrez recognized Mrs. Almendarez who thanked the city for their support and
time given for the presentation.
Mayor Gutierrez offered additional comments about the challenges of payroll and
expressed his appreciation for their hard work.
Employee Recognition
• Parks & Recreation: Timothy Miles, Park Maintenance Technician. (B. James /L.
Shrum /J. Montney)
• Public Works: Jeremy Perez, Drainage Worker I. (C. Kelm/S. Williams /D.
Letbetter) - Not present
• Executive Staff. Tammy Glascoe - (M. Browne)
Mayor Gutierrez recognized the appropriate Department Heads, who introduced
their new employees. Each new employee had an opportunity to speak.
City Events and Announcements
*Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez)
Assistant City Manager Brian James announced Schertz Parkway is re- opening on
Wednesday, but the city will be grinding down the road to smooth out the surface.
• Announcements and recognitions by the City Manager (M. Browne)
Dr. Browne reminded us about the deployment of some of our firefighters to
California and gave a brief update on their mission, how they were doing, and
asked us to keep them in our thoughts and prayers. He also asked us to continue to
pray for the firefighters' family, from the Dallas area, who lost his life fighting the
California fires.
Mayor Gutierrez asked that our gratitude and appreciation be passed along to our
firefighters in California for the work they are doing.
• Announcements and recognitions by the Mayor (R. Gutierrez)
Mayor Gutierrez stated he received a letter from UT Health which expressed their
appreciation for all the donations from the Kick Cancer 5K event. Mayor Gutierrez
thanked our city for the donation and expressed his desire to see this event continue
for cancer research.
Hearing of Residents
N
In the body o ° the email please include your name, your address, phone number,
agenda iter # if applicable or subject of discussion, and your comments.
This time is set aside for any person who wishes to address the City Council. Each
person should fill out the speaker's register prior to the meeting. Presentations should
be limited to no more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual
member thereof. Any person making personal, impertinent, or slanderous remarks
while addressing the Council may be requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of
specific factual information given in response to any inquiry, a recitation of existing
policy in response to an inquiry, and /or a proposal to place the item on a future agenda.
The presiding officer, during the Hearing of Residents portion of the agenda, will call on
those persons who have signed up to speak in the order they have registered.
Mayor Gutierrez recognized the following who spoke:
• Maggie Titterington - Chamber - Thanked all those who participated in the
Chamber Bowl. She announced the upcoming Civic Leaders' Focus event
scheduled for September 15, 2020, from 11:15 am - 1:00 pm which will be held at
the Schertz Civic Center. This meeting is for incumbents, candidates, school
boards, counties, and even cities that will not have elections this year. Attendance
will be limited to 120 people.
September 16, 2020, EPIC Business Series - "Presentation Acceleration "( the ability
to communicate) being held at Noble Event Center, 203 South Main Street, Cibolo,
TX from 7:30 am - 11:00 am. Attendance will be limited to 15 people.
First in person Chamber Mixer - September 17, 2020, 5:50 pm - 7:00 pm. Please
register to vote online.
Flyers will be left announcing the Chamber Shred Day October 17, 2020, from 9:00
am - 12:00 pm at the Visitors Center. A small donation is suggested, but not
mandatory, that will be used to adopt families for Thanksgiving and Christmas.
• Dana Eldridge - 2628 Gallant Fox Drive - Spoke regarding the purchase and
selling of the property on Main Street, which is to be used for parking. He
expressed his concern with Main Street needing to be cleaned up such as overfilled
dumpsters, overgrown lots, and broken bottles on the ground. He also expressed the
need to repair Old Wiederstein Road.
Mayor Gutierrez asked City Secretary Brenda Dennis if any resident had signed up
on -line to be heard. She indicated there were none.
3
Consent Agenda Items
The Consent Agenda is considered self - explanatory and will be enacted by the Council .
with one motion. There will be no separate discussion of these items unless they are
removed from the Consent Agenda upon the request of the Mayor or a Councilmember.
The following items were read into record:
1. Minutes — Consideration and /or action regarding the approval of the minutes of
the meeting of the regular meeting of August 25, 2020. (B. Dennis)
2. Resolution 20 -R -98 - Consideration and/or action approving a Resolution by the
City Council of the City, Texas, authorizing expenditures not to exceed
$345,718.00 with C -3 Environmental Inc., and other matters in connection
therewith. (C. Kelm/S.Williams /D. Letbetter)
3. Ordinance No. 20 -F -26 - Consideration and /or action approving an amendment
to Ordinance 15 -17-17 by the City Council of the City of Schertz, Texas,
repealing an Ordinance of the code of Ordinances of the City of Schertz and
adopting a new Ordinance with updated provisions regarding the collection and
disposition of solid waste and recyclable material in the City; providing for the
removal of an outdated table and referencing the City's current FY fee schedule.
Final Reading (C. Kelm/S. Williams /J. Hooks)
4. Resolution No. 20 -R -92 - Consideration and /or action approving a Resolution
by the City Council of the City of Schertz, Texas, authorizing expenditures in
excess of $50,000 with T.F. Harper & Associates, a BuyBoard Purchasing
Cooperative vendor, and authorizing a purchase totaling $62,737.07 for
improvements to the Johnie McDow Sports Complex. (B. James, L. Shrum)
5. Boards, Commissions and Committee Member Resignations /Appointments
- Consideration and /or action accepting Mr. John Bierschwale's resignation from
the Tax Increment Reinvestment Zone Board, City of Schertz, Texas (TIRZ)
Board.
Mayor Gutierrez asked Council if there were any items to be removed from
Consent for separate action. None were removed.
Mayor Gutierrez recognized Councilmember Tim Brown who commented on
how important Mr. John Bierschwale was to our city and noted his many
contributions. He expressed his regret to accept Mr. Bierschwale's resignation.
11
Moved by Councilmember Michael Dahle, seconded by Councilmember
Allison Heyward to approve consent agenda items 1 through 5.
AYE: Councilmember Scott Larson, Councilmember Michael Dahle,
Councilmember David Scagliola, Councilmember Allison Heyward,
Councilmember Tim Brown, Councilmember Mark Davis
Passed
Discussion and Action Items
The following item was read into record:
6. Texas Municipal League Intergovernmental Risk Pool Board of Trustees
Nominations - Consideration and /or action nominating Board of Trustees
candidates for places 1 through 4. (Mayor /Council)
Mayor Gutierrez recognized City Manager Mark Browne who introduced the
Risk Pool Board of Trustees nomination and stated the staff s recommendation
was to go with the incumbents.
Moved by Mayor Ralph Gutierrez, seconded by Councilmember David
Scagliola to appoint the following Board of Trustees:
Place 1 - Robert T. Herrera (Incumbent), City Manager, City of Cibolo
Place 2 - John W. (Buzz) Fullen (Incumbent), Mayor, City of
Henderson
Place 3 Jeffrey Snyder ( Incombent), City Manager, City of Plainview
Place 4 - Robert S. Hauck (Incumbent), City Manager, City of Tomball
and authorize Mayor Gutierrez to cast the ballot on behalf of Schertz.
AYE: Councilmember Scott Larson, Councilmember Michael Dahle,
Councilmember David Scagliola, Councilmember Allison Heyward,
Councilmember Tim Brown, Councilmember Mark Davis
Passed
Public Hearings
The following item was read into record:
7. Ordinance No. 20 -T -31— Conduct a Public Hearing and consideration and /or
action approving an Ordinance adopting a budget for the fiscal year beginning
October 1, 2020, and ending September 30, 2021. First Reading (B. James /J.
Walters)
Mayor Gutierrez recognized Finance Director James Walters who provided a
PowerPoint presentation discussing adopting a budget for fiscal year
2020 -2021. Some of the highlights included:
• All Funds - Expenses
General Fund $37,214,581
I &S $7,09401
Water & Sewer Fund $24,279,835
Capital Recovery Water $206,000
Capital Recovery Sewer $208,000
Drainage Fund $1,443,563
EMS Fund $9,703,1.11.
SEDC $8,144,799
Special Revenue Funds $699,480
Grand Total $89,444,230
• Fund Balance /Equity
FY 2020 -21
Total Expenditures
Net Change
Estimated Fund Balance
General Fund
$37,214,581
($678,630)
$10,513,720
I &S Fund
7,094,861
960
791,916
Water & Sewer Fund
24,729,835
774,533
10,011,164
Capital Recovery-Water
206,000
966,000
8,587,302
Capital Recovery-Sewer
208,000
464,000
7,617,139
Drainage Fund
1,443,563
(176,563)
474,114
EMS Fund
9,703,111
82,314
2,962,791
SEDC
8,144,799
(3,496,428)
16,107,454
Special Events Fund
32,100
0
110,517
PEG Fund
185,500
(95,500)
794,548
Hotel Tax Fund
253,930
286,820
2,641,718
Park Fund
125,000
(51,500)
204,370
Tree Mitigation
70,000
4,500
456,157
Library Fund
21,200
0
76,851
Historical Committee
11,750
0
13,766
Total:
$89,444,230
($1,919,494)
$61,363,525
• General Fund
- Comprehensive Land Use Plan /Unified Development Code Update
- CIP Funding
- Facilities Maintenance
- Class & Comp Implementation/ Employment Cost Index (ECI)
- Funding personnel recommended by Staffing Study
6
• W &S Fund
- Ware - Seguin to Lower Seguin Loop Line Construction $1,100,000
- Greytown to Pfiel Loop Line Design $156,200
- Corbett Ground Water Storage Tank Design $300,000
- FM 1518 Utility Relocation Design $750,000
- Aviation Heights Waterline Replacement $1,800,000
- Northcliffe Country Club Estates AC pipe Design & Bid $100,000
• EMS Fund
- .Hire a Full Time Instructor for EMT and other classes
- Add 2 12 -hour Full Time Paramedics
- Add a 24 -Hour Full Time Paramedic
• Drainage Fund
Drainage Channel Maintenance
FY 2020 -21 Project
Amazon Channel - $300,000
• Economic Development
Approved Incentives $3,119,275
Tri County Road Improvements $4,050,000
• Year end Projection updates
Personnel/Training /Equip Update $168K
Additional Tax Reveue $120K
Pool Contract $90K
Misc Income $60K
$438,941 additional to fund projects.
• Upcoming Budget Changes
Combined IT and GIS - no impact
Outfit Building 11 - $81,300
Medical Insurance - Est $95,000
Payroll Compensation - $ ??
Police Education Pay - $23,000
Facility Rental Revenue Decrease - $70,000
Investment Income Decrease - $9000
Mayor Gutierrez opened the public hearing for those wishing to speak, and as
no one spoke, closed the public hearing for Council comments.
Finance Director James Walters addressed questions /concerns from Council
relating to the updates for the year -end projections and upcoming budget
changes to the upcoming year. A lengthy discussion ensued regarding the
possibility of lowering the tax rates. Staff reminded council that this item is
regarding the proposed budget.
Moved by Councilmember Scott Larson, seconded by Councilmember Tim
Brown to approve Ordinance No. 20 -T -31 on first reading.
AYE: Councilmember Scott Larson, Councilmember Michael Dahle,
Councilmember Allison Heyward, Councilmember Tim Brown,
Councilmember Mark Davis
NAY: Councilmember David Scagliola
Passed
The following item was read into record:
8. Ordinance No. 20 -T -32 — Conduct a Public Hearing and consideration and /or
action approving an Ordinance approving the appraisal roll; setting the tax rate;
levying and assessing general and special ad valorem taxes for the use and
support of the municipal government of the city of Schertz, Texas. First
Reading (B. James /J. Walters)
Mayor Gutierrez recognized Finance Director James Walters who provided a
PowerPoint presentation outlining the appraisal roll; setting the tax rate; levying
and assessing general and special ad valorem taxes. Some highlights included:
• 2020 Property Values
2019 Taxable Value
2020 Equivalent Taxable Value
2020 New Taxable Development
2020 Adjusted Taxable Value
Difference between Adjusted
Taxable Values
. Tax Rate
$3,754,805,757
$3,785,492,777
+$ 120,725,051
$3,906,217,828
$ 151,412,071
No new Revenue rate - $0.5079 - The tax rate which will generate the same
revenue for the city from property on the previous year's tax roll.
Voter Approval. Rate - $0.5247 - The rate if exceeded triggers an automatic
election on the tax rate.
Current rate - $0.5146 - The rate currently adopted by the City.
Proposed Maximum rate - $0.51.46 (Proposed budget assumes this rate) -
The maximum rate set at which the final adopted rate cannot exceed. $0.01
is equal to $390,000 revenue or $24.45 on the average home.
Target Tax Rate:
Tax Rate Current Proposed Maximum
M &O $0.3496 $0.3495 For day to day
operations
I &S $0.1650 $0.1651 To pay the City's
Debt
Total $0.5146 $0.5146
FY 2020 -21 City Tax Rate
At $0.5079 No New Revenue Rate
Existing Residents Average City Tax Bill
2019 Tax Bill = $1,200 Avg Home Value $233,200
2020 Tax Bill = $1,241 Avg Home Value $244,500
Increase =$ 41*
*This represents the increase of the tax bill on the average taxable home
value, including new construction
At Current Rate $0.5146
Existing Residents Average City Tax Bill
2019 Tax Bill = $1,200 Avg Home Value $233,200
2020 Tax Bill = $1,258 Avg Home Value $244,500
Increase = $ 58* (increase of $17) **
*This represents the increase of the tax bill on the average taxable home
value, including new construction
* *This represents the increase of the tax bill on the average existing home
At $0.5247 Voter Approval Rate
Existing Residents Average City Tax Bill
2019 Tax Bill = $1,200 Avg Home Value $233,200
2020 Tax Bill = $1,282 Avg Home Value $244,500
Increase = $ 82* (increase of $41 * *)
*This represents the increase of the tax bill on the average taxable home
value, including new construction
* *This represents the increase of the tax bill on the average existing home
Mayor Gutierrez opened the public hearing for those wishing to speak. The
following spoke:
9
Maggie Titterington - 5325 Storm King - Expressed her opinion stating she
would rather err on the side of caution and let the tax rate remain the same.
Mayor Gutierrez gave an opportunity for additional residents to speak and as no
one else spoke; closed the public hearing for Council comments.
Finance Director James Walters and City Manager Dr. Mark Browne addressed
questions /concerns from Council as differing opinions /ideas were expressed.
Before the vote was taken two points of information were asked:
• Does this vote need a super majority vote? - Mayor Ralph Gutierrez
• With one Councilmember not present, do we still need five affirmative
votes (super majority) to pass? - Councilmember Heyward
Finance Director James Walters clarified there will be five affirmative votes
(super majority) necessary to pass the vote even with a Councilmember absent.
City Manager Dr. Mark Browne asked to review, before a vote, for Council to
clarify their position on funding the budget with a possible proposed reduced tax
rate. A lengthy discussion ensued.
Councilmember Scott Larson posed the question "What if there is no proposal
for a tax rate adoption that receives the five (5) votes ?" Finance Director James
Walters stated - "if we don't have a final tax rate adopted by September 30,
2020, it will default to the no new revenue rate." The no new revenue rate
is .5079. Councilmember Scott Larson asked what scenario would need to be in
place to consider lowering the tax rate? A lengthy discussion ensued surrounding
the possibility of lowering of the tax rate in reference to the budget passed for
FY2020 -2021.
Moved by Councilmember Scott Larson, seconded by Councilmember David
Scagliola that the property tax rate remain flat by the adoption of the no new
tax rate of .5079 which is a 0% increase in the tax rate.
AYE: Councilmember Scott Larson, Councilmember David Scagliola,
Councilmember Mark Davis, Mayor Ralph Gutierrez (voted to break the tie
vote),
NAY: Councilmember Michael Dahle, Councilmember Allison Heyward,
Councilmember Tim Brown
Failed: Motion failed due to lack of a Super Majority vote.
10
Moved by Mayor Ralph Gutierrez, seconded by Councilmember Mark
Davis that the property tax rate be increased by the adoption of a tax rate
of .5121 which is effectively a .8% increase in the tax rate.
AYE: Councilmember Mark Davis, Councilmember Michael Dahle,
Councilmember Allison Heyward, Councilmember Tim Brown
NAY: Councilmember Scott Larson,Councilmember David Scagliola
Failed: Motion failed due to lack of a Super Majority vote.
Councilmember Scott Larson asked for a point of information - He asked for
clarification on the time frame to obtain a super majority vote before it
defaults to the no new revenue rate. He stated he was open to compromise but
would like a little more conversation and time to think about it.
Councilmember Mark Davis asked Finance Director James Walters what the
increase would be for .5096. Finance Director James Walters stated the
increase would be .33 %.
Moved by Councilmember Mark Davis, seconded by Councilmember
Michael Dahle that the property tax be increased by the adoption of a tax rate
of .5096 which is effectively a .33% increase in the tax rate.
Councilmember Larson clarified for the audience the current rate is .5146 -
the motioned rate is .5096.
AYE: Councilmember Mark Davis, Councilmember Scott Larson,
Councilmember, Michael Dahle, Councilmember Tim Brown
NAY: Councilmember David Scagliola, Councilmember Allison Heyward
Failed: Motion failed due to lack of a Super Majority vote.
Mayor Ralph Gutierrez stated the effective tax rate will stay at .5079 with no
increase until this Council decides where we go.
City Manager Dr. Mark Browne clarifies if there are no further motions it
goes to the next meeting.
Im
Roll Call Vote Confirmation
Mayor Gutierrez recognized City Secretary Brenda Dennis who provided the roll call
vote confirmation for agenda items 1 - 8.
Workshop
The following item was read into record:
9. Workshop Discussion and Update (Ordinance 20 -H -18) - Discussion and
update regarding the COVID -19 virus and our current Ordinance No. 20 -H -18
Declaration of Local Disaster. (M. Browne /K. Long)
Mayor Gutierrez recognized Fire Chief Kade Long who provided a PowerPoint
presentation providing updated COVID -19 statistics within the state of Texas
and surrounding counties and answered questions from Council.
Councilmember Michael Dahle asked if the city would sponser the annual
National Night Out event this year in light of COVID -19. Fire Chief Kade
Long stated there has not been a decision made at this time, but they would
continue to monitor the situation. Mayor Ralph Gutierrez stated as a city we
need to be consistent with all businesses as well as the events we allow.
Information available in City Council Packets - NO DISCUSSION TO OCCUR
Mayor Gutierrez mentioned agenda item #10 was in the City Council packets and can
also be found on our website.
10. Monthly update on major projects in progress /CIP. (B. James /K. Woodlee)
Requests and Announcements
• Announcements by the City Manager.
None at this time.
• Requests by Mayor and Councilmembers for updates or information from staff.
Mayor Gutierrez recognized Councilmember Michael Dahle who requested
potential scenarios of what it would look like if we adopt the no new tax rate and
what kind of budget adjustments would have to be made. City Manager Dr. Mark
Browne asked for clarification on what staff was being directed to
do. Councilmember Larson clarified the budget has been passed and there would
not be any need for budget adjustments at this time.
• Requests by Mayor and Councilmembers that items or presentations be placed on a
future City Council agenda.
None at this time.
• Announcements by Mayor and Councilmembers
• City and community events attended and to be attended
• City Council Committee and Liaison Assignments (see assignments below)
• Continuing education events attended and to be attended
• Recognition of actions by City employees
• Recognition of actions by community volunteers
Mayor Gutierrez recognized Councilmember Allison Heyward who stated she
attended the Alamo Area Council of Governments (AACOG) Economic
Development Workshop. She attended the TML Townhome and Building
Dialogues Webinar, the TML Retail Follows Rooftops Webinar, and finally hosted
the TML Region 7 Workshop as the President with three great speakers.
Mayor Gutierrez passed along his appreciation to Councilmember Allison Heyward
for the excellent job she did hosting the TML Region 7 Workshop
Adjournment
As there was no further business, Mayor Gutierrez adjourned the meeting at 8:14 p.m.
Ralph Gutierrez, Mayor
ATTEST:
Brenda Dennis, City Secretary
13
Agenda No. 2.
ei 10um
City Council September 8, 2020
Meeting:
Department: City Secretary
Subject: Boards, Commissions and Committee Member Resignations /Appointments - Consideration
and/or action accepting Mr. Bryan Jones application /appointment for the
representative of the real estate, development, or building industry for the Capital
Improvement Advisory Committee (CIAC). (Mayor /Council)
BACKGROUND
Mr. Jones application has been vetted through the Interview Committee, and they have no objections on
his appointment. Recommend accepting Mr. Bryan Jones application /appointment for the representative
of the real estate, development, or building industry for the Capital Improvement Advisory Committe.
Agenda No. 3.
ei Olum
City Council September 8, 2020
Meeting:
Department: Economic Development Corporation
Subject: Resolution No. 20 -R -100 - Consideration and /or action approving a Resolution
authorizing an agreement for Provisions of Professional Services between the
City of Schertz and the City of Schertz Economic Development Corporation. (M.
Browne /A. Perez)
BACKGROUND
Resolution 20 -R -100 approves an Agreement for Provisions of Professional Services between the City
of Schertz and the City of Schertz Economic Development Corporation ( "Service Agreement "). The
Service Agreement outlines the specific services that the City of Schertz will provide to the SEDC.
Services include personnel, financial reporting, budgeting, office space, fleet services, IT services, etc.
The Service Agreement also enables the SEDC to receive several services at a discounted rate through
the City. These include rates for software, financial services, auditing services, etc. The agreement also
includes a requirement for the City Manager and /or his designee to represent the SEDC at the area
chamber of commerce.
Notable updates include an increase in total cost from $461,636 to $504,669 representing increases in
fleet costs, as well as personnel costs associated with hiring of a new Executive Director and
adjustments made to staff salary as a result of the 2020 City of Schertz Classification and Compensation
Study approved by the Schertz City Council on June 9, 2020.
COMMUNITY BENEFIT
Approval of the resolution enables the City of Schertz and SEDC to work together by sharing staff and
services which helps improve operational efficiency and reduce costs.
FISCAL IMPACT
Under the agreement, a total of $504,669 will be transferred from the SEDC to the City of Schertz. The
payments will be made in two equal payments on October 1, 2020 and April 1, 2021.
SUMMARY OF RECOMMENDED ACTION
The SEDC Board approved recommendation for approval by City Council of this agreement during
their July 23, 2020 meeting. A motion was made by Mr. McDaniel. Seconded by Ms. Morrill. Motion
passed unanimously. Staff recommends approval CC Resolution No. 20 -R -100.
Attachments
CC Resolution 20 -R -100
CoS Agreement for Professional Services
RESOLUTION NO. 20 -R -100
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT FOR
PROVISIONS OF PROFESSIONAL SERVICES BETWEEN THE CITY
OF SCHERTZ AND THE CITY OF SCHERTZ ECONOMIC
DEVELOPMENT CORPORATION, AND OTHER MATTERS IN
CONNECTION THEREWITH
WHEREAS, the Development Corporation Act of 1979, . as amended (Section 501.001 et
seq, Texas Local Government Code, formerly the Development Corporation Act of 1979) (the
"Act ") provides a corporation those powers incidental or necessary to the purposes of the
corporation; and
WHEREAS, the City of Schertz Economic Development Corporation ( "SEDC ") desires
to engage the City for the provision of certain professional and other services to assist the SEDC
in carrying out its goals and objectives; and
WHEREAS, the Act prohibits the City from providing things of value, including
professional services, in aid of corporation without receiving fair value compensation in return;
and
WHEREAS, the City Council has determined that it is in the best interest of the City to
approve the Agreement for Provisions of Professional Services Between the City of Schertz and
the City of Schertz Economic Development Corporation and that such agreement constitutes fair
value for the services to be rendered under the agreement.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver the Agreement for Provisions of Professional Services Between the City of Schertz and
the City of Schertz Economic Development Corporation in substantially the form set forth on
Fxhihit A
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 8th day of September, 2020.
CITY OF SCHE.RTZ, TEXAS
Ralph Gutierrez, Mayor
ATTEST:
Brenda Dennis, City Secretary
(CITY SEAL)
EXHIBIT A
AGREEMENT FOR PROVISIONS OF PROFESSIONAL SERVICES BETWEEN THE
CITY OF SCHERTZ AND THE CITY OF SCHERTZ ECONOMIC DEVELOPMENT
CORPORATION
H 6
X41
3
THIS AGREEMENT, executed the day of , 2020, by and between the
CITY OF SCHERTZ, a municipal corporation, acting by and through its City Council, situated in
Guadalupe County, Texas (hereinafter referred to as "City"), and the City of Schertz Economic
Development Corporation, a Texas non-profit industrial development corporation (hereinafter
referred to as "SEDC") acting by and through its President of the Board is as follows:
WITNESSETH:
11
The City agrees to provide management, professional, administrative, financial and
investment services to the SEDC according to the tenns of this agreement. Direct services the City
shall perform for the SEDC shall include:
I Providing Salary, workers' compensation, health, and retirement expenses for City
employees assigned to the SEDC.
2. Preparing all financial and investment reports and keeping all financial books and records
required by applicable law.
3. Preparing a budget for the forthcoming year for review and approval by the Board and City
Council.
4. Providing all necessary budgeting, accounting, financial management and investment
management through the City's Finance Department.
5. Providing accounts payable, payroll, purchasing and other bookkeeping services with
oversight and training of such services.
Provid ina technology support of hardware, software and phone systems through the City
-1
Informal ion Technology Department.
1111g, 11
Z=�
9. Providing for legal services through the City Attorney's office at the rate that those services
are provided to the City.
10. Providing for commercial insurance, communication equipment and services, and office
equipment products and services at the rate that those products and services are provided
to the City.
11. Providing for financial auditing services through the Finance Department at the rate that
those services are provided to the City.
12. Provide an executive level presence in area Chambers of Commerce through the City
Manager and/or his[her designee for marketing Schertz as preferred location for new and
expanded business opportunities.
It is understood and agreed that access to City staff resources by the SEDC is secondary to the
needs of the City Council of the City of Schertz.
"i
Subject to the SEDC continuing to contract with the City for management services, the
SEDC will pay to the City for its services pursuant to this agreement, in the fon-n of a flat fee (the
Service Fee) in the amount of five hundred four thousand six hundred sixty-nine and zero cents
($504,669.00) per year. Said amount to be paid in two equal payments • October 1, 2020 and
April 1, 2021.
The SEDC will directly maintain the memberships necessary for the City to provide an executive
level presence in area Chambers of Commerce through the City Manager and/or his/her desigirci
for marketing Schertz as preferred location for new and expanded business opportunities.
NEW
—J 211H:T L11C.111WIL14111 1011-MC-Cl *11-1411 Lit; L110 C1 I 0101110taLC W1 L •
of the agreement.
M1
It is the express purpose • this agreement for the City to provide certain management,
professional, administrative and financial services to the SEDC.
"M
said agreement shall be extended for additional one-year terms thereafter under the same terrns;
and conditions unless one party gives to the other party written notification at least thirty (3 0) days
prior to the end of the existing term of its desire to terminate the agreement.
kv
This contract may • tenninated by the City or SEDC, in whole, or from time to time, in
part, upon thirty (30) days notice from the terminating party to the other party. Termination
Arax t. . f&M-.-"-0+A - rre 1 •. k*rcly-* R*Yr.Vl:' * i-y-'l ff Man
extent performance or work under the contract shall be temrinated thirty (30) days after
receipt by the notified party.
a. Stop work on the date as specified in the thirty (30) day Notice of Termination to
the extent possible.
b. Place no further orders or subcontracts except as may be necessary for completi
• the work not terminated. I
Ternrinate all orders and subcontracts to the extent that they relate to US
performance of work terminated by the Notice • Termination in so far as possiblM
IN WITNESS WHEREOF, the parties have executed this Contract in the year and on the
day indicated,
ei Olum
City Council September 8, 2020
Meeting:
Department: Public Works
Agenda No. 4.
Subject: Resolution No. 20 -R -99 - Consideration and /or action approving a Resolution by the
City Council of the City, Texas, authorizing expenditures not to exceed
$416,267.68 with C -3 Environmental Inc., and other matters in connection
therewith. (C. Keim /S.Williams /D. Letbetter)
BACKGROUND
Over time, Colony Drive, Castle Hills and Osage Avenue drainage channels have accumulated excess
silt, as well as have experienced some erosion caused by historical water flows. To improve the
performance of the channels and allow them to accommodate adequate water flows, staff intends to
de -silt and install rip rap, concrete, and hydro turf as appropriate. This is shown in the bid document
highlighted in green. Schertz received five bid proposals to perform this work and C -3 Environmental
provided the lowest qualified bid of $378,425.15. The project total request is for $416,267.68 which
includes a 10% contingency. These drainage projects are funded in the FY 19 -20 budget and part of the
Drainage Capital Improvement Plan.
GOAL
Approve Resolution 20 -R -99 to provide funding for necessary drainage maintenance and improvements
in the Colony Drive, Castle Hills and Osage Avenue drainage channels to include de- silting and the
installation of rip rap, concrete, and hydro turf.
COMMUNITY BENEFIT
These drainage maintenance and improvement projects will allow the drainage channels to accept water
flows and direct those flows away from structures, private property, roadways, etc. The rip rap and
concrete will decrease the amount of future maintenance and the hydro turf will help protect the
channel from future erosion while being aesthetically pleasing.
Staff recommends council approve Resolution 20 -R -99
FISCAL IMPACT
The projects are funded in the approved FY 19 -20 budget.
Staff recommends council approve Resolution 20 -R -99
Attachments
Resolution 20 -R -99
Bid Proposal
Drainage Projects
Agreement C -3
Bid Tabulation
I R x.4111 X111 I [1101101INX13 S!�
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING EXPENDITURES IN AN AMOUNT NOT TO
EXCEED $416,267.68 WITH C -3 ENVIRONMENTAL INC.
WHEREAS, Public Works has a need to contract drainage work -silt removal, rip rap
and hydro turf work with C-3 Environmental as part of the city's three drainage projects
(Colonies, Castle Hills, and Osage Ave. drainage channels): and
WHEREAS, City Staff has done due diligence in researching and prioritizing what
drainage channels to do to desilt and make channels more maintenance free; and
WHEREAS, the City of Schertz has chosen C -3 Environmental, a local company the city
is in contract with to do concrete city wide for drainage channel work at Colonies, Castle Hills,
and Osage Ave., drainage channels; and
WHEREAS this additional job will not exceed $416,267.68.
WHEREAS, the City Council has determined that it is in the best interest of the City to
authorize the City Manager to authorize the contract with C-3 Environmental, to be the
lowest qualified bidder.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
Section 1. The City Council hereby authorizes expenditures with C -3 Environmental in
a not to exceed amount of FOUR HUNDRED AND SIXTEEN THOUSAND TWO
HUNDRED AND SIXTY -SEVEN DOLLARS AND SIXTY -EIGHT CENTS
(416,267.68). This includes a 1.0% contingency to cover any unforeseen issues.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City Council
hereby declares that this Resolution would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage, and
it is so resolved.
PASSED AND ADOPTED, this 8th day of September 2020.
CITY OF SCHERTZ, TEXAS
Ralph Gutierrez, Mayor
Brenda Dennis, City Secretary
(CITY SEAL)
Note: Highligbted cells in gray show the updated Total amount based on the proposed Unit Price.
AGREEMENT
BETWEEN OWNER AND CONTRACTOR
FOR CONSTRUCTION CONTRACT (STIPULATED PRICE)
THIS AGREEMENT is by and between City of Schertz ( "Owner ") and
C -3 ENVIRONMENTAL SPECIALTIES LLP
Owner and Contractor hereby agree as follows:
ARTICLE 1— WORK
( "Contractor ")
1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work
is generally described as follows:
ARTICLE 2 —THE PROJECT
2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as
follows: 2020 Drainage Maintenance Projects
ARTICLE 3 — ENGINEER
3.01 The part of the Project that pertains to the Work has been designed by LAN, Inc.
3.02 The Owner has retained the City of Schertz Engineering Department ( "Engineer ") to act as
Owner's representative, assume all duties and responsibilities, and have the rights and authority
assigned to Engineer in the Contract Documents in connection with the completion of the Work
in accordance with the Contract Documents.
ARTICLE 4 — CONTRACT TIMES
4.01 Time of the Essence
A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness
for final payment as stated in the Contract Documents are of the essence of the Contract.
Contract Times: Days
B. The Work is expected to be substantially completed within 120 calendar days after the date
when the Contract Times commence to run as provided in Paragraph 4.01 of the General
Conditions, and completed and ready for final payment in accordance with Paragraph 15.06
of the General Conditions within 30 calendar days after the date of substantial completion.
4.02 Liquidated Damages
A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above
and that Owner will suffer financial and other losses if the Work is not completed and
Milestones not achieved within the times specified in Paragraph 4.02 above, plus any
extensions thereof allowed in accordance with the Contract. The Contractor acknowledges
and recognizes that the Owner is entitled to full and beneficial occupancy and use of the
completed work following expiration of the Contract Time. The Contractor further
acknowledges and agrees that, if the Contractor fails to substantially, or cause the Substantial
Completion of any portion of the Work within the Contract time, the Owner will sustain
Page A -1 of 10
actual damages as a result of such failure. The exact amount of such damages will be difficult
to ascertain. Therefore, the Owner and Contractor agree that, if the Contractor shall neglect,
fail, or refuse to achieve substantial completion of the Work by the Substantial Completion
date, subject to proper extension granted by the Owner, then the Contractor agrees to pay
the Owner the sum of:
1. Six hundred dollars ($600.00) per day for each day in which such Work is not completed,
not as penalty, but as liquidated damages, for the damages ( "Liquidated Damages ") that
would be suffered by Owner as a result of delay for each and every calendar day that
the Contractor shall have failed to have completed the Work as required herein. The
Liquidated Damages shall be in lieu of any and all other damages which may be incurred
by Owner as a result of the failure of Contractor to complete within the Contract Time.
ARTICLE 5 — CONTRACT PRICE
5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract
Documents the amounts that follow, subject to adjustment under the Contract:
A. For all Unit Price Work, an amount equal to the sum of the extended prices (established for
each separately identified item of Unit Price Work by multiplying the unit price times the
actual quantity of that item):
Item#
QTY
UOM
trtd Prig
BID SCHEDULE A COLONIES DITCH
1502 MOBILIZATION
1.00
LS
$4,155.00
$4,155.00
1502.1 INSURANCE & BOND
1.00
LS
$2,640.00
$2,640.00
1570 STORMWATER POLLUTION
1.00
LS
$2,840.00
$2,840.00
CONTROL
2233 CLEARING AND GRUBBING
0.20
AC
$1,800.00
$360.00
2314 CHANNEL EXCAVATION
20.00
CY
$41.00
$820.00'
02319 BORROW
14.00
CY
$27.50
$385.00
Page A -2 of 10
Page A -3 of 10
2330 EMBANKMENT
14.00
CY
$44.00
$616.00'
RIP RAP (CONC) (51N)
206.00
SY
$68.25
$14,059.50
HYDROTURF Z
500.00
SY
$78.25
$39,125.00
TOTAL SCHEDULE A
$65,000.50
BID SCHEDULE B AREA 2 CASTLE HILL
$8,000.00
$8,000.00
1502 MOBILIZATION
1.00
LS
1502.1 INSURANCE & BOND
1.00
LS
$5,940.00
$5,940.00
1570 STORMWATER POLLUTION
CONTROL
1.00
LS
$5,700.00
$5,700.00
1740 VEGETATIVE WATERING
3.00
MO
$4,000.00
$12,000.00
2086 ADJUSTING MANHOLES
1.00
EA
$2,700.00
$2,700.00
2221.8 TREE REMOVAL (VARIOUS DIA)
13.00
EA
$125.00
$1,625.00
2221.11 REMOVING CONC (RIPRAP)
431.00
SY
$18.00
$7,758.00
2233 CLEARING AND GRUBBING
0.80
AC
$440.00
$352.00:
2314 CHANNEL EXCAVATION
405.00
CY
$21.75
$8,808.75
Page A -3 of 10
Page A -4 of 10
2319 BORROW
148.00
CY
$29.50
$4,366.00
2330 EMBANKMENT
148.00
CY
$18.00
$2;664.00
2921 CELL FBR MLCH SEED (PERM)
(URBAN) (CLAY)
1803.00
SY
$2.90
$5,228.70
2926 SOIL RETENTION BLANKET (CL 1) (TY
A)
225.00
SY
$1.25
$281.25
RIP RAP (CONC) (51N)
1784.00
SY
$64.50
$115,068.00
3300.1 CL A CONC (FLUME)
4.00
CY
$560.00
$2,240.00
TOTAL SCHEDULE B
$182,731.70
BID SCHEDULE C AREA 3 OSAGE AVENUE
1502 MOBILIZATION 1.00 LS $9,835.00
$9,835.00
1502.1 INSURANCE & BOND
1.00
LS
$4,840.00
$4,840.00
1570 STORMWATER POLLUTION
CONTROL
1.00
LS
$3,740.00
$3,740.00
1740 VEGETATIVE WATERING
3.00
MO
$4,000.00
$12,000.00
2233 CLEARING AND GRUBBING
0.70
AC
$440.00
$308.00
2221.11 REMOVING CONC (RIPRAP)
119.00
SY
$18.00
$2,142.00
Page A -4 of 10
The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are
based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions,
estimated quantities are not guaranteed, and determinations of actual quantities and
classifications are to be made by Engineer.
Page A -5 of 10
2921 CELL FBR MLCH SEED (PERM)
(URBAN) (CLAY)
2096.00
SY
$2.90
$6,078.40
2314 CHANNEL EXCAVATION
537.00
CY
$25.50
$13,693.50
2319 BORROW
39.00
CY
$29.95
$1,168.05
2330 EMBANKMENT
39.00
CY
$20.00
$780.00
RIP RAP (CONC) (51N)
944.00
SY
$67.50
$63,720.00
3300.1 CL A CONC (FLUME)
4.00
CY
$560.00
$2,240.00
TOTAL SCHEDULE C
$120,544.95
SUP -1 DELETE HYDROTURF
944.00
SY
$67.50
$63,720.00
SUP -1 3300 RIPRAP (CONC) (51N)
944.00
SY
$78.25
$73,868.00
TOTAL SCHEDULE C W/ ALTERNATIVES
$130,692.95
$372,050.15
TOTAL A -ALT, B, AND C -ALT
The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are
based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions,
estimated quantities are not guaranteed, and determinations of actual quantities and
classifications are to be made by Engineer.
Page A -5 of 10
ARTICLE 6 — PAYMENT PROCEDURES
6.01 Submittal and Processing of Payments
A. Contractor shall submit Applications for Payment in accordance with Article 15 of the General
Conditions. Applications for Payment will be processed by Engineer as provided in the
General Conditions.
6.02 Progress Payments; Retainage
A. Owner shall make progress payments on account of the Contract Price on the basis of
Contractor's Applications for Payment on or about the 30th day of each month during
performance of the Work as provided in Paragraph 6.02.A.1 below, provided that such
Applications for Payment have been submitted in a timely manner and otherwise meet the
requirements of the Contract. All such payments will be measured by the Schedule of Values
established as provided in the General Conditions (and in the case of Unit Price Work based
on the number of units completed) or, in the event there is no Schedule of Values, as
provided elsewhere in the Contract.
1. Prior to Substantial Completion, progress payments will be made in an amount equal to
the percentage indicated below but, in each case, less the aggregate of payments
previously made and less such amounts as Owner may withhold, including but not
limited to liquidated damages, in accordance with the Contract
a. 95 percent of Work completed (with the balance being retainage); and
b. 95 percent of cost of materials and equipment not incorporated in the Work (with
the balance being retainage).
B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total
payments to Contractor to the full amount of the contract, less such amounts set off by
Owner pursuant to Paragraph 15.01.E of the General Conditions, and less such amounts as
the Engineer shall determine for incomplete Work, retainage applicable to such work and
unsettled claims.
6.03 Final Payment
A. Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of
the General Conditions, Owner shall pay the remainder of the Contract Price as
recommended by Engineer as provided in said Paragraph 15.06.
ARTICLE 7 — INTEREST
7.01 All amounts not paid when due shall bear interest at the maximum rate allowed by law, not to
exceed 1% per month.
ARTICLE 8 — CONTRACTOR'S REPRESENTATIONS
8.01 In order to induce Owner to enter into this Contract, Contractor makes the following
representations:
A. Contractor has examined and carefully studied the Contract Documents, and any data and
reference items identified in the Contract Documents.
B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site
and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site
conditions that may affect cost, progress, and performance of the Work.
Page A -6 of 10
C. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect cost,
progress, and performance of the Work.
D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface
conditions at or adjacent to the Site and all drawings of physical conditions relating to existing
surface or subsurface structures at the Site that have been identified in the Supplementary
Conditions, especially with respect to Technical Data in such reports and drawings, and (2)
reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent
to the Site that have been identified in the Supplementary Conditions, especially with respect
to Technical Data in such reports and drawings.
Contractor has considered the information known to Contractor itself; information
commonly known to contractors doing business in the locality of the Site; information and
observations obtained from visits to the Site; the Contract Documents; and the Site - related
reports and drawings identified in the Contract Documents, with respect to the effect of such
information, observations, and documents on (1) the cost, progress, and performance of the
Work; (2) the means, methods, techniques, sequences, and procedures of construction to be
employed by Contractor; and (3) Contractor's safety precautions and programs.
F. Based on the information and observations referred to in the preceding paragraph,
Contractor agrees that no further examinations, investigations, explorations, tests, studies,
or data are necessary for the performance of the Work at the Contract Price, within the
Contract Times, and in accordance with the other terms and conditions of the Contract.
G. Contractor is aware of the general nature of work to be performed by Owner and others at
the Site that relates to the Work as indicated in the Contract Documents.
H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or
discrepancies that Contractor has discovered in the Contract Documents, and the written
resolution thereof by Engineer is acceptable to Contractor.
The Contract Documents are generally sufficient to indicate and convey understanding of all
terms and conditions for performance and furnishing of the Work.
Contractor's entry into this Contract constitutes an incontrovertible representation by
Contractor that without exception all prices in the Agreement are premised upon performing
and furnishing the Work required by the Contract Documents.
ARTICLE 9 — CONTRACT DOCUMENTS
9.01 Contents
A. The Contract Documents consist of the following:
1. This Agreement (pages A -1 to A =7, inclusive).
2. Performance bond (pages PB -1 to PB -, inclusive).
3. Payment bond (pages PYB -1 to PYB -3, inclusive).
4. General Conditions consisting of 7 pages of a modified version of EJCDC C -700, having
a title page with the general title: STANDARD GENERAL CONDITIONS OF THE
CONSTRUCTION CONTRACT.
5. Supplementary Conditions (pages SC-1 to SC -16, inclusive).
6. Specifications as listed in the table of contents of the Project Manual.
Page A -7 of 10
7. Drawings (not attached but incorporated by reference) consisting of 21 sheets with each
sheet bearing the following general title: 2020 Drainage Maintenance Protects.
8. Addenda (numbers to___, inclusive).
9. Exhibits to this Agreement (enumerated as follows):
a. Contractor's Bid (pages BF -1 to BF -7, inclusive).
10. The following which may be delivered or issued on or after the Effective Date of the
Contract and are not attached hereto:
a. Notice to Proceed.
b. Work Change Directives.
c. Change Orders.
d. Field Orders.
B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as
expressly noted otherwise above).
C. There are no Contract Documents other than those listed above in this Article 9.
D. The Contract Documents may only be amended, modified, or supplemented as provided in
the General Conditions.
ARTICLE 10 — MISCELLANEOUS
10.01 Terms
A. Terms used in this Agreement will have the meanings stated in the General Conditions and
the Supplementary Conditions.
10.02 Assignment of Contract
A. Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of
any rights under or interests in the Contract will be binding on another party hereto without
the written consent of the party sought to be bound; and, specifically but without limitation,
money that may become due and money that is due may not be assigned without such
consent (except to the extent that the effect of this restriction may be limited by law), and
unless specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility under the
Contract Documents.
10.03 Successors and Assigns
A. Owner and Contractor each binds itself, its successors, assigns, and legal representatives to
the other party hereto, its successors, assigns, and legal representatives in respect to all
covenants, agreements, and obligations contained in the Contract Documents.
10.04 Severabitity
A. Any provision or part of the Contract Documents held to be void or unenforceable under any
Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be
valid and binding upon Owner and Contractor, who agree that the Contract Documents shall
be reformed to replace such stricken provision or part thereof with a valid and enforceable
provision that comes as close as possible to expressing the intention of the stricken provision.
Page A -8 of 10
10.05 Contractor's Certifications
A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive
practices in competing for or in executing the Contract. For the purposes of this Paragraph
10.05:
1. "corrupt practice" means the offering, giving, receiving, or soliciting of anything of value
likely to influence the action of a public official in the bidding process or in the Contract
execution;
2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to
influence the bidding process or the execution of the Contract to the detriment of
Owner, (b) to establish Bid or Contract prices at artificial non - competitive levels, or (c)
to deprive Owner of the benefits of free and open competition;
3. "collusive practice" means a scheme or arrangement between two or more Bidders,
with or without the knowledge of Owner, a purpose of which is to establish Bid prices
at artificial, non - competitive levels; and
4. "coercive practice" means harming or threatening to harm, directly or indirectly,
persons or their property to influence their participation in the bidding process or affect
the execution of the Contract.
10.06 Other Provisions
A. Owner stipulates that if the General Conditions that are made a part of this Contract are
based on EJCDC® C -700, Standard General Conditions for the Construction Contract,
published by the Engineers Joint Contract Documents Committee ®, and if Owner is the party
that has furnished said General Conditions, then Owner has plainly shown all modifications
to the standard wording of such published document to the Contractor, through a process
such as highlighting or "track changes" (redline /strikeout), or in the Supplementary
Conditions.
Page A -9 of 10
IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement.
This Agreement will be effective on (which is the Effective Date of the Contract).
By: Dr. Mark Browne
Title: City Manager
Address for giving notices:
CITY OF SCHERTZ
1400 SCHERTZ PARKWAY
SCHERTZ, TEXAS 78154
,. r 010119 7_T. 1 ro I
0
Title:
(If Contractor is a corporation, a partnership, or a
joint venture, attach evidence of authority to sign.)
Address for giving notices:
C -3 ENVIRONMENTAL SPECIALTIES, LLP
132 NELL DEANE BLVD
SCHERTZ, TEXAS 78154
License No.:
(where applicable)
(If Owner is a corporation, attach evidence of authority
to sign. If Owner is a public body, attach evidence of
authority to sign and resolution or other documents
authorizing execution of this Agreement.)
Page A -10 of 10
BID TABULATION
Project: 2020 Drainage Maintenance Projects # 2020 -014
Bid Submittal: Wednesday, August 26, 2020 L 3:00 PM
Owner: City of Scherti
Engineer: Lockwood, Andrews & Newnam, Inc.
9311 San Pedro, Suite 808 San Antonio, Texas 78216 (210) 499 -5082
C -3 ENVIRONMENTAL SPECIALTIES LET
DUSTIN PRATT
DU^TINfr2C3ENVIRONMENTALCOM
210- 653 -7801
D &S CONCRETE CONTRACTORS
JOE DOMINGUEZ
3 DgM UL „Z@RSCONCRETECONTRACTOR9.f4ET
830 -401 -4660
11
MYER'S CONCRETE CONSTRUCTION
CHASE BOTKIN
C jj@ P SCONCRETE.CQM
512- 847 -8000
PRESIDIO CONTRACTING LLC
RYAN RAILSBACK
RYAN@PRESMCONTRACTING.COM
2 LO- 826 - 5432
11
DALRYMPLE GRAVEL & CONTRACTING CO INC
MATTHEW DALRYMPLE
MDALRYMPLE@_i DALGRAVELLCOM
830 -557 -5020
Engineer's Estimate
Contractor Average
LOWEST RESPONSI
V F, -BIDDER it
ITEM
DESCRIPTION
UNIT
QUANTITY 11
UNIT PRICE
I TOTAL
UNIT PRICE
TOTAL
UNIT PRICE
TOTAL
UNIT PRICE
TOTAL :::JFUNFT-P-R-10E-F
TOTAL
!UNITPRICE
TOTAL
AVG UNIT PRICE
I TOTAL'
BASE BID
BID SCHEDULE A COLONIES DITCH
_
1502
MOBILIZATION
LS
1
$4,155.00
$4,155.00
$20,000.00
20,000.00
10,000.00
t0,000.00
7,000.00
7,000.00
15,000.00
15,000.00
? 4,554,00
4x554.00
11,231-00
11,231 00
1502.1
INSURANCE & BOND
LS
1
$2,640.00
$2,640.00
$2,000.00
$2,000.00
$2,444.00
$2,444.00
$3,000.00
$3,000.00
$1,000.00
$1,000.00
11757,00r
$1;75'7.00
$2,21680
$2,216.80!
1570
STORMWATER POLLUTION CONTROL
LS
1
$2,840.00
$2,840.00
$5,000.00
$5,000.00
$8,147.00
$8,147.00
$4,950.00
$4,950.00
$15,000.00
$15,000.00
I $1055,40!
$1;055,00
$7,187.40
$7,787.40%
2233
CLEARING AND GRUBBING
AC
0.20
$1,800.00
$360.00
$10,000.00
$2,000.00
$26,425.00
$5,285.00
$24.750.00
$4,950.00
$5,000.00
$1,000.00
! $15,00000.
$3000,00
$13,59500
$2,719.00:
2314
CHANNEL EXCAVATION
CY
20
$41.00
$820.00
$20.00
$400.00
$364.05
$7,281.00
$220.00
$4,400.00
$12400
$2,400.00
$40.00
$800,00
$15101
$3,06020:
2319
BORROW
CY
14
$27.50
$385.00
$30.00
$420.00
$52.36
! $733.04
$236.50
$3,311.00
$50.00
$700.00
$5,00 ,
$`70.00
$79.27
$7,109.81 -.
2330
EMBANKMENT
CY
14
$44.00
$616.00
$30.00
$420.00
$515.00
$7,210.00
$236.50
$3,311.00
$65.00
$910.00
$25.00 ?.
$350.00
5178:10
$2,49340'
3300
RIPRAP (CONC) (5 IN)
SY
206
$68.25
$14,059.50
$90.00
$18,540.00
$85.00
$17,510.00
$112.50
$23,175.00
$130.00
$26,780.00
$53.00
$12,918 -00
$9715
- $20,012.90
SUP -I
HYDROTURPZ
SY
500
$78.25
$39,125.00
$80.00
$40,000.00
$122.00
$61,000.00
$t00.00
$50,000.00
$14400
$70,000.00
$40,00
$20,000.00
$104:05
- $52,025.00
Total Schedule A Base Bid Amount:
$65,000.50
$88,780.00
$119,610.04
$104,097.00
$132,790.00
$42,504.00
;: $102,055.51
SUP -1
SUP -1 DELETE HYDROTURF
SY
500
$78.25
($39,125.00)
$80.00
($40,000.00)
$122.00
($61,000.00)
$100.00
($50,000.00)
$140.00
($70,000.00)
$40.00
ISM" MOM
$10405
':. ($52,025.00)
3300
SUP -13300 RIPRAP (CONC) (51N)
SY
500
$65.50
$32,750.00
$80.00
$40,000.00
$87.00
$43,500.00
$tt2.50
$56,250.00
$13400
$65,000.00
$53,00 '.
$20,500.04
$95:00
$47,50000
Total Schedule A with Alternative Bid Amount;
$58,625.50
$88,780.00
$102,110.04
$110,347.00
$127,790.00
43,004.00
$97,530.51
BID SCHEDULE B AREA 2 CASTLE HILL
1502
MOBILIZATION
LS
1
$8,000.00
$8,000.00
$10,000.00
$10,00400
$25,000.00
$25,00400
$15,00400
$15,000.00
$15,000.00
$15,000.00
$20,651,00f
$20651.00
$14,60.0.00
$14,600.00
15011
INSURANCE & BOND
LS
1
$5,940.00
$5,940.00
$3,000.00
$3,000.00
$2,444.00
$2,444.00
$6,500.00
$6,500.00
$1,000.00
$1,000.00
'; $796800 ��.
$7;968.00
$3,77680
$3,77680':
1570
STORMWATER POLLUTION CONTROL
I'S
1
$5,700.00
$5.700.00
$5,000.00
$5,000.00
$8,148.00
$8,148.00
$8,470.00
$8,470.00
$15,000.00
$15,000.00
". $4781.004
$4 +781.00
$8,463.60
- $8,463.60::
1740
VEGETATIVE WATERING
MO
3
$4,000.00
$12,000.00
$60400
$1,800.00
$2,342.00
$7,026.00
$13,200.00
±. $39,600,00
$1,000.00
$3,000.00
$$00.00 !.
$1;50400
$4,228.40
$12,68520
2086
ADJUSTING MANHOLES
EA
1
$2,700.00
$2,700.00
$2,500.00
$2,500.00
$6,144.00
$6,144.00
$2,500.00
$2,500.00
$1,000.00
$1,000.00
$1,200.00
$1120400
$2,96880
$2,968.80.
2221.8
TREE REMOVAL (VARIOUS DIA)
EA
13
$125.00
$1,625.00
$250.00
$3,250.00
$563.00
$7,319.00
$467.50
$6,077.50
$250.00
$3,250.00
$980,00 !
$11,740.00
$33170
f $4,30430:
2221.11
REMOVING CONC (RIPRAP)
SY
431
$18.00
$7,758.00
$40.00
$17,240.00
$36.00
$15,516.00
$27.50
$11,852.50
$20.00
$8,620.00
$20,00 "
$86.20.00
$28.30
$12,197.30
2233
CLEARING & GRUBBING
AC
1
$44400
$352.00
$10,000.00
$8,000.00
$5,079.00
$4,063.20
$13,200.00
$10,560.00
$5,000.00
$4,000.00
$15,000,001
$12,000,00
$6,74380
$5,395.045
2314
CHANNEL EXCAVATION
CY
405
$21.75
$8,808.75
$20.00
$8,100.00
$94.00
$38,07400
$49.50
$20,047.50
$45.00
$18,225.00
$4000
$16200.00
$46;05
$18,65025'
2319
BORROW
CY
148
$29.50
$4,366.00
$20.00
$2,960.00
$30.00
$4,440.00
$41.80
$6,186.40
$50.00
$7,40090
$5.00
$740,00
$3426
$5,07048f:
2330
EMBANKMENT
CY
148
$18.00
$2,664.00
$20.00
$2,960.00
$82.00
$12,136.00
$49.50
$7,326.00
$25.00
$3,700.00
$25,00
$3,70400
$38.90
$5,757.20'7
2921
CELL, FBR MUCH SEED(PERM)(URBAN)(CI.AY)
SY
1803
$2.90
$5,228.70
$4.00
$7,212.00
$1.00
$L,803.00
$0.55
$991.65
$8.00
$14,424.00
$3,00
$5,409.00
$3.29
i $5,93187;
2926
SOIL RETENTION BLANKET (CL 1)(TY A)
SY
225
$1.25
5281.25
$4.00
$900.00
$3.00
$675.00
$1.60
$360,004
$1.50
$337.50
$1.25
$281.25
$2.27
$510,75=
3300
RIPRAP (CONC) (5 IN)
SY
1784
$64.50
$115,068.00
$90.00
$160,560.00
$83.00
$148,072.00
$83.00
$148,072.00
$130.00
$231,920.00
$5100 t
$94,551110
$90:70
$160,738.40
3300.1
CL CONC (FLUME)
CY
4
$560.00
$2,240.00
$900.00
$3,600.00
$293.00
SL172.00
$1,500.00
$6,000.00
$1,400.00
$5,600.00
! $600,00 f
$2;400,00
$930.60
$3,722.40':
Total Schedule B Base Bid Amount:
$182,731.70
$237,082.00
$282,028.20
$289,543.55
$332,476.50
$192,74225
` $264,772.39
BID SCHEDULE C AREA 3 OSAGE AVENUE
1502
MOBILIZATION
LS
1
$9,835.00
$9,835.00
$5,000.00
$5,000.00
$20,000.00
$20,000.00
$12,000.00
$12,000.00
$15,000.00
$15,000.00
$12,411100
$12,410,00
$12,367.00
i $12,36790:
1502.1
INSURANCE & BOND
LS
1
$4,840.00
$4,840.00
$2,000.00
$2,000.00
$2,444.00
$2,444.00
$5,500.00
$5,500.00
$1,000.00
$1,000.00
$4,789.00!
$4J88,00
$3,156.80
= $3,156.80:
1570
STORMWATER POLLUTION CONTROL
LS
1
$3,740.00
$3,740.00
$5,000.00
$5,000.00
$8,150.00
$8,150.00
$5,610.00
$5,610.00
$15,000.00
$15,000.00
$2,873 -00 :'
$2,873,00
$7,500.00
$7,50000:
1740
VEGETATIVE WATERING
MO
3
$4,000.00
$12,000.00
$600.00
$1.800.00
$2,342.00
$7,026.00
$13,200.00
$39,600.00
$1,000.00
$3,000.00
$500.00 !
$1,500.00
$4,228.40
$12,685.20
2233
CLEARING & GRUBBING
AC
1
$44400
$308.00
$10,000.00
$7,000.00
$11,609.00
$8,126.30
$13,200.00
$9,240.00
$5,000.00
$3,500.00
,$,1500000
$10,500.00
$8,04980
! $5,63486`
2221.11
REMOVING CONC (RIPRAP)
SY
119
$18.00
$2,142.00
$40.00
$4,760.00
$82.00
$9,758.00
$66.00
$7,854.00
$20.00
$2,380.00
$20.00
$2,380.00
$45.20
$5,378.80.
2921
CELL FBR MUCH SEED(PERM)(URBAN)(CLAY)
SY
2096
$190
$6,078.40
$4.00
$8,384.00
$7.00
$2,096.00
$0.83
! $1,739,68 i
$8.00
$16,768.00
$3,04
$6,28$.00
$3.35
$7,013.22
2314
CHANNEL EXCAVATION
CY
537
$25.50
$13,693.50
$20.00
$10.740.00
$125.00
$67,125.00
$61.60
$33,079.20
$45.00
$24,165.00
$40.00 f
$21,480,00
$55:42
$29,760.54
2330
EMBANKMENT
CY
39
$29.95
$1,168,05
$20.00
$780.00
$44.00
$L,716.00
$110.00
$4,290.00
$50.00
$1,950.00
$25.00 ',
$975.00
$5079
$1,98081:
2319
BORROW
CY
39
$20.00
$780.00
$20.00
$780.00
$178.00
$6,942.00
$165.00
$6,435.00
$65.00
$2,535.00
$5.00
$19590
$8960
$3,494.40:
3300
RIPRAP (CONC) (5 IN)
SY
944
$6250
$63,720.00
$90. 00
$84,960.00
$99.00
$93,456.00
$127.00
$779,888.00
$730.00
$722,720.00
$5100
$5E,032.00
$102:90
$96,94880
3300.01
CL A CONC (FLUME)
CY
4
$560.00
$2,240.00
$900.00
$3,600.00
$ (,586.00
$6.344.00
$1,500.00
$6,000.00
$ (,400.00
$5,600.00
$600.00
$2'40400
$1,189.20
$4,756.80:
Total Schedule C Base Bid Amount:
$120,544.95
$134,804.00
$233,183.30
$251,235.88
$213,618.00
$115,821.00
$190,677.23
3300
DELETE RIPRAP (CONC)(.5 IN)
SY
944
$6250
($63,720.00)
$90.00
($84,960.00)
$99.00
($93,456.00)
$127.00
($119,888.00)
$130.00
($122,72090)
$53,00
($50,03100)
$10170
($96,948.80)
SUP -1
HYDROTURFZ
SY
944
$78.25
$73,868.00
$90.00
$84,960.00
$122.00
$115,168.00
$100.00
$94,400.00
$140.00
$132,160.00
$44.00
37,7&0.00
$106.05
$100,117.20
Total Schedule C with Alternative Bid Amount:
$130,692.95
$134,804.00
$254,895.30
$225,747.88
$223,058.00
$108,549.00
$193,839.63
Total Scheduels A +B + C) Base Bid Amount:
$368,277.15
$460,666.00
$634,821.54
$644,876.43
$678,884.50
$351,067.25
$557,505.12
Total ScheduelsA -Alt +B +C Bid Amount:
$361902.15
$460666.00
$617,321.54
$651126.43
$673884.50
$35756715
$552980.12
Total ScheduelsA +B +C -Alt Bid Amount:
$378,425.15
$460,666.00
$656,533.54
$619,388.43
$688,324.50
$338,795.25
$560,667.52
Total (Scheduels A -Alt + B + C -Alt) Bid Amount:
$372,050.15
$460,666.00
$639,033.54
$625,638.43
$683,324.50
$345,295.25
$556,142.52
Note: Highlighted cells in gray show the updated Total amount based on the proposed Unit Price.
ei Olum
City Council September 8, 2020
Meeting:
Department: Executive Team
Agenda No. 5.
Subject: Resolution No. 20 -R -1.02 - Consideration and /or action approving a Resolution by the
City Council of the City of Schertz, Texas, authorizing the City Manager to enter
into an amended agreement with ILF N -T Owner, LP. for reimbursement for a
roadway extension in the Homestead Development. (M. Browne /B. James)
BACKGROUND
In October 2019, City Council approved Resolution 19 -R -147 authorizing a reimbursement agreement
for excess roadway impact fees credits. The agreement lists phases of the Homestead project that are
eligible to utilize the credits for constructing Homestead Parkway. It was subsequently discovered that
two phases were left out of the list of eligible phases. The proposed amendment simply updates that
section to include those phases. The amended agreement is still being drafted at this time, but the
impacted section will be altered as follows (added Units italicized).
The Roadway Capital Recovery Fee Offset Credits that the DEVELOPER shall receive may be used to offset the roadway
impact fees due in Units IA, 313, 4, 5A, SB, 6A, 6B, 7A, 713, 8A, 813, 9, 10, 11 and 13. The City shall assign Credits to the
unit when a final plat is filed in accordance with this AGREEMENT. For Units 713 and 13 which are zoned for multi - family
uses, the DEVELOPER shall inform the City as to the number of Credits to be assigned.
GOAL
Allow for the developer of Homestead to receive roadway impact fee credits that can be applied to all
phases of Homestead for the eligible roads they construct.
COMMUNITY BENEFIT
Allows for the orderly and timely construction of roadway infrastructure.
Approval of the resolution authorizing the City Manager to enter into and amended agreement with the
developer of Homestead for Roadway impact fee credits.
nmffiel • '
The amended agreement will not increase the number of credits. It simply allows the credits earned to
be spent in two additional phases which were incorrectly left out of the agreement. In theory this should
reduce the number of excess credits for which the City may have to reimburse the developer.
Approval of Resolution 20 -R -102.
Attachments
Original CCM
r — mmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmm mmmmmmmmmmmmmmmmmmmm.,
RESOLUTION NO. 20 -R -102
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING AN AMENDED ROADWAY
CAPITAL RECOVERY OFFSET AGREEMENT WITH ILF N -T
OWNER, LP FOR ROADWAY IMPACT FEE CREDITS FOR THE
EXTENSION OF SYSTEM ROADWAYS AND OTHER MATTERS IN
CONNECTION THEREWITH
WHEREAS, ILF N -T Owner, LP., a Texas limited partnership ( "Developer ") is the
developer of the Homestead Development; and
WHEREAS, Developer intends to develop public roadways that are system facilities; and
WHEREAS, in accordance with Ordinance 18 -M -13 Roadway Capital Recovery Fees,
the City shall offset the reasonable value of system facilities through an offset agreement; and
WHEREAS, the City Council authorized an offset agreement for reimbursement of
roadway construction via Resolution 19 -R -147; and
WHEREAS, subsequent to entering into the offset agreement for reimbursement of
roadway construction, it was determined that portions of property that is part of the Homestead
Development were not included in the list of phases eligible to utilize offset credits; and
WHEREAS City Council has determined that Homestead Units 5A and 5B should be
allowed to utilize offset credits.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to enter into a
roadway offset agreement with ILF N -T Owner, LP. in a form generally as attached hereto as
Exhibit D.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 8th day of September 2020.
ATTEST:
Brenda Dennis, City Secretary
(CITY SEAL)
CITY OF SCHERTZ, TEXAS
Ralph Gutierrez, Mayor
-2-
-3-
City Council October 22, 2019
Meeting:
Tepartment: Executive Team
Subject: Resolution No. 19-R-147 -Consideration and/or action approving a Resolution
authorizing the City Manager to enter into an agreement with ILF N-T Owner,
LP. for reimbursement for a roadway extension in the Homestead Development.
(M. Browne/B. James)
GOAL
Allow for the developer to Homestead to receive roadway impact fee credits for the eligible roads they
construct.
161410 ILVJ W13 V we 613 11111121D) a V i
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of Homestead for roadway impact fee credits.
FISCAL IMPACT
Attachments
Homestead Agreement
Agenda No. 6.
ei Olum
City Council September 8, 2020
Meeting:
Department: Finance
Subject: FY 2020 -21 Proposed Budget and Tax Rate - Workshop and discussion on the
proposed budget and tax rate for FY 2020 -21. (M. Browne /J. Walters)
Review the budget and tax rate proposals for FY 2020 -21 and look at different options and funding
levels for consideration.
ei Olum
City Council September 8, 2020
Meeting:
Department: Public Works
Agenda No. 7.
Subject: Resolution 20 -R -101 - Consideration and /or action approving a Resolution by the
City Council of the City of Schertz, Texas approving an Interlocal Agreement
between the City of Schertz, Texas and the Cibolo Creek Municipal Authority
(CCMA) for the decommissioning of the Waterford Lift Station and other matters
in connection therewith. (C. Kelm /S. Williams /S. McClelland)
The Waterford Lift Station is one of many wastewater facilities the City of Schertz operates. It is an
aged facility with high operating costs. In addition, to increase reliability of wastewater service, it's
decommissioning is part of Schertz' strategic water /wastewater capital improvement plan. As a result,
staff and CCMA worked together and identified a mutually beneficial solution to replace an existing
force main with a gravity line under the existing drainage channel adjacent to the Waterford Lift
Station. This gravity line would allow the Waterford Lift Station to be decommissioned and the money
saved from maintenance and ongoing operating costs for the Lift Station would pay for Schertz'
contribution to the project in approximately six years. Because this solution benefits both entities, this
solution is also a cost sharing opportunity between Schertz and COMA.
GOAL
To partner with CCMA to decommission the Waterford Lift Station to eliminate ongoing maintenance
issues with the facility and strengthen reliability.
COMMUNITY BENEFIT
The ideal solution for wastewater transport is a gravity system. Partnering with CCMA to eliminate
a lift station in favor of a gravity main creates a more reliable wastewater transport infrastructure that is
less expensive and easier to maintain than a pressurized system.
SUMMARY OF RECOMMENDED ACTION
Recommend approval of the Interlocal Agreement between the City of Schertz and COMA.
FISCAL IMPACT
The City contribution to CCMA for the decommissioning project is $407,000.00. The City obligation in
FY 19 -20 will be $350,000.00 with the remaining $57,000.00 being paid in FY 20 -21. All funding
is available in the Water and Sewer Operations Fund and has been approved in the Water /Wastewater
Capital Improvement Plan. Based on historical average annual maintenance costs, the $407,000.00
contribution for the decommissioning project will pay for itself in approximately 6 years.
Recommend approval of the Interlocal Agreement between the City of Schertz and CCMA.
Attachments
20 -R -101
Interlocal Agreement
Waterford Lift Station Location Map
RESOLUTION NO. 20 -R -101
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS APPROVING AN INTERLOCAL AGREEMENT BETWEEN THE
CITY OF SCHERTZ, TEXAS AND THE CIBOLO CREEK MUNICIPAL
AUTHORITY FOR THE DECOMMISSIONING OF THE WATERFORD
LIFT STATION AND OTHER MATTER IN CONNECTION
THEREWITH.
WHEREAS, the City staff of the City of Schertz (the "City ") recommended that the City
enter into an Interlocal Agreement with Cibolo Creek Municipal Authority (CCMA) for the
decommissioning of the Waterford Lift Station; and
WHEREAS, Chapter 791 of Texas Government Code, as amended, titled Interlocal
Cooperation Contracts, authorizes contracts between political subdivisions for the performance of
governmental functions and services; and
WHEREAS, CCMA owns and operates a regional wastewater system in the Cibolo Creek
watershed and is specifically identified as the regional wastewater provider for the area of the
Cibolo Creek watershed pursuant to Subchapter F of Chapter 351 of Title 30 of the Texas
Administrative Code; and
WHEREAS, the staff of the City of Schertz has met with CCMA and negotiated the terms
of the Interlocal Agreement; and
WHEREAS, the staff of the City of Schertz recommends pursuing the decommissioning
of the Waterford Lift Station; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
amend the Interlocal Agreement with CCMA for the decommissioning of the Waterford Lift
Station attached hereto as Exhibit A (the "Agreement ").
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and deliver
the interlocal agreement with CCMA.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City Council
hereby declares that this Resolution would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
PASSED AND ADOPTED, this 8th day of September, 2020
Brenda Dennis, City Secretary
(CITY SEAL)
CITY OF SCHERTZ, TEXAS
Ralph Gutierrez, Mayor
W
INTERLOCAL AGREEMENT BETWEEN
CIBOLO CREEK MUNICIPAL AUTHORITY
AND THE CITY OF SCHERTZ
THE STATE OF TEXAS §
COUNTY OF GUADALUPE §
PREAMBLE:
KNOW ALL MEN BY THESE PRESENTS:
The Parties to this Agreement (the "Agreement ") are the Cibolo Creek Municipal
Authority ( "CCMA ") and the City of Schertz (the "City ") (each individually referred to as a
"Party" and collectively referred to as the "Parties "). The Parties are authorized to enter into this
Agreement pursuant to the Interlocal. Cooperation Act, Texas Government Code Chapter 791,
specifically Section 791.026, Chapter 8166 of the Texas Special District Local Laws Code,
Chapter 30 of the Texas Water Code, and other applicable laws. This Agreement is made for the
purpose of efficient and effective use of resources and is in the best economic interests of the
Parties. CCMA and the City are both political subdivisions of the State of Texas.
WHEREAS, CCMA owns and operates a regional wastewater system in the Cibolo Creek
watershed (the "Authority System ") and is specifically identified as the regional wastewater
provider for the area of the Cibolo Creek watershed pursuant to Subchapter F of Chapter 351 of
Title 30 of the Texas Administrative Code;
WHEREAS, the City receives wholesale wastewater service from CCMA pursuant to that
certain Contractfor Sewerage Service, dated February 15, 1985;
WHEREAS, for wastewater service, the City transports its wastewater through its local
wastewater facilities to the Authority System;
WHEREAS, the City operates as part of its local wastewater facilities the Waterford Lift
Station;
WHEREAS, the City desires to decommission the Waterford Lift Station;
WHEREAS, to allow for the decommissioning of the Waterford Lift Station, the City, in
partnership with CCMA desires to lower the Schertz Lift Station and to replace the Waterford
Road Lift Station with a wastewater gravity line (the "Gravity Line ") and CCMA desires to
accommodate this request; and
WHEREAS, CCMA and the City now desire to execute this Agreement to effect the
mutual agreement to lower the Schertz Lift Station and to replace the Waterford Lift Station with
the Gravity Line to allow for the decommissioning of the Waterford Lift Station.
4600189.4 Page 1 of 6
NOW THEREFORE, in consideration of the mutual covenants and agreements herein
contained, the sufficiency of which are hereby conclusively acknowledged, and subject to the
terms and conditions hereinafter set forth, CCMA and the City mutually undertake, promise, and
agree as follows:
I. DEFINITIONS
In addition to the terms otherwise defined in the above recitals or the provisions of this Agreement,
the terms used in this Agreement will have the meanings set forth below:
A. "City Contribution" means Schertz' obligation to pay $407,000.00 pursuant to the
invoices received from CCMA. CCMA will invoice the City for $350,000 prior to October 1,
2020 and the City will pay the "Balance Amount" of their contribution of $57,000 pursuant to the
invoice received from CCMA for the balance amount. Although the City is not obligated to pay
the balance amount prior to the completion of construction of the Project, the City may provide
payment sooner on an agreeable date between the two parties.
B. "CCMA Contribution" means CCMA's obligation to pay $70,000.00 as CCMA's
portion of the Project costs.
C. "Effective Date" means the date the Agreement is executed by both Parties, as
included on the signature page.
D. "Force Majeure" means acts of God, strikes, lockouts, or other industrial
disturbances, acts of public enemy, orders of any kind of the Government of the United States or
the State, or any civil or military authority, insurrection, riots, epidemics, landslides, lightning,
earthquake, fires, hurricanes, storms, floods, washouts, droughts, arrests, restraint of government
and people, civil disturbances, explosions, breakage or accidents to machinery, pipelines or canals,
partial or entire failure of water supply, or on account of any other causes not reasonably within
the control of the :Party claiming such inability.
E. "Gravity Line" means the wastewater gravity line that will replace the Waterford
Lift Station for conveyance of City wastewater to the Authority System.
F. "Notice" occurs upon written communication by one party to the other as
specifically defined in this Agreement. Notice to the Parties is satisfied by written communication .
to the address designated in Section IV.A, herein.
G. "Party" and "Parties" mean, respectively, the City and CCMA individually and
collectively.
H. "Project" means the planning, design, and construction activities that pertain to
lowering the Schertz Lift Station and installing the Gravity Line that will replace the Waterford
Lift Station.
1. Use of the singular shall include the plural, and vice versa, where the usage permits
reasonable construction of this Agreement.
4600189.4 Page 2 of 6
II. TERM OF AGREEMENT
The term of this Agreement will begin on the Effective Date and terminate upon the later
of the following: (1) CCMA's receipt of the Balance Amount in accordance with Section III.B, or
(2) completion of the Project.
III. MUTUAL PROMISES AND COVENANTS OF THE PARTIES
The Parties, in consideration of the mutual promises and covenants contained in this
Agreement, agree as follows:
A. CCMA shall be solely responsible for the planning, design, and construction of the
Project. Included in Exhibit A is a Technical Memorandum prepared by the Plummer engineering
firm detailing the Project options and the Project cost estimate.
B. CCMA will contribute $70,000.00 to the total cost of the Project. CCMA will
invoice the City for the City Contribution during the City's 2020 fiscal year, which ends September
30, 2020. Following completion of the Project, CCMA will invoice the City for the Balance
Amount. The Parties agree that the City may pay the Balance Amount prior to receiving an invoice
from CCMA. It is expressly understood and agreed that any obligations on the part of CCMA to
plan, design, and construct the Project shall be conditioned upon the prompt and timely payment
of any and all invoices submitted by CCMA to the City for payment as provided herein. Time is
of the essence for the performance of this Agreement and the receipt of invoices and payments for
obligations hereunder. Failure to timely pay CCMA any invoices associated with the Project will
entitle CCMA to suspend performance of this Agreement until payment for past due invoices are
received by CCMA.
C. The City acknowledges that CCMA may have to postpone construction of the
Gravity Line until CCMA receives sufficient funding from assessment of impact fees. In the event
the Gravity Line is postponed, to the extent such postponement results in increased costs for the
Gravity Line, CCMA agrees that the City is not obligated to pay for the increase in costs, if there
are any.
D. Except for the City Contribution and Balance Amount, all Project construction .
costs, including payment of contractors, subcontractors, and material providers, and all liability
risks associated with the Project shall be the responsibility of CCMA.
E. The City acknowledges that this Project is dependent on a 99 -year lease from the
City to CCMA for CCMA owned Schertz Lift Station, and the completion of the site plan and plat
map. In the event the City fails to enter the lease with CCMA regarding the lift station site, this
Agreement will terminate and no longer have any force and effect.
F. Each Party shall provide such consents, cooperation, and assistance as is reasonably
necessary to facilitate the construction of the Project.
4600189.4 Page 3 of 6
IV. MISCELLANEOUS
A. Notice and Addresses. All notices required hereunder must be given by certified
mail or registered mail, addressed to the proper Party, at the following addresses:
To CCMA: Cibolo Creek Municipal Authority
Attn: Clint Ellis, General Manager
P.O. Box 930
Schertz, TX 78154
With a copy to: Sara R. Thornton, Attorney for CCMA
Lloyd Gosselink Rochelle & Townsend, P.C.
816 Congress Ave., Ste. 1900
Austin, Texas 78701.
To the City: City of Schertz, Texas
Attn: Mark Browne, City Manager
10 Commercial Place, Building 2
Schertz, TX, 78154
Either Party may change the address to which notices are to be sent by giving the other
Party notice of the new address in the manner provided in this section. Notices shall be deemed
to have been received three (3) days after deposit in the mail.
For ease of administration of this contract, a primary contact person has been designated
for each of the Parties as follows:
For the City: Suzanne Williams Public Works Director
For CCMA: Ryan Madsen, Business Manama
B. Parties Bound. This Agreement shall be binding upon, and inure to the benefit of,
the Parties to this Agreement and their respective heirs, executors, administrators, legal
representatives, successors, and assigns.
C. Prior Agreement Superseded. This Agreement constitutes the sole and only
agreement of the Parties regarding their responsibilities to each other concerning the work noted
herein on the Project and supersedes any prior understandings or written or oral agreements
between the Parties respecting the Project. This Agreement in no way modifies or supersedes any
document executed by the Parties prior to this Agreement which does not involve the Project.
D. Amendment. No amendment, modification, or alteration of the terms of this
Agreement shall be binding unless it is in writing, dated subsequent to the date of this Agreement,
and duly executed by the Parties to this Agreement.
E. Hold Harmless. CCMA will hold the City harmless from any claims arising from
the construction of the Project, as each is contemplated by this Agreement (e.g., contract claims
4600189.4 Page 4 of 6
between the City and any contractors and /or any injury or property damage claims) to the extent
permitted by Texas law.
F. Violation of Law. The City and CCMA shall not violate any Federal, State or local
laws, regulations or ordinances in the performance of this Agreement.
G. Enforceability. If any provision of this Agreement proves unlawful or
unenforceable by a court having jurisdiction over the Parties or the subject matter, such provision
shall be severable from the other provision of this Agreement, and all remaining provisions shall
be fully enforceable.
H. Governing Law and Place for Performance. This Agreement shall be governed by
the laws of Texas, which state shall also be deemed the place where this Agreement was entered
into and the place of performance and transaction of business and Parties. In the event of litigation
pertaining to the Agreement, the exclusive forum, venue, and place of jurisdiction shall also be the
Guadalupe County and the State of Texas unless otherwise agreed in writing by the :Parties. The
Parties acknowledge that each has had the unfettered opportunity to review, revise, and negotiate
the terms of this Agreement and that if in the future there is a dispute as to the meaning of any
provision herein, then no such provision shall be construed against the drafter of the Agreement.
L Recitals and Exhibits Incorporated. The recitals contained in the preamble hereof
and the exhibits hereto are hereby found to be true, and such recitals and exhibits are hereby made
a part of this Agreement for all purposes.
J. Signature Warranty Clause. The signatories to this Agreement represent and
warrant that they have the authority to execute this Agreement on behalf of the City and COMA,
respectively.
K. No Waiver of Immunities. Nothing in the Agreement shall be construed to waive
any immunities from suit or liability enjoyed by City, CCMA, their past or present officers,
employees, or agents or employees.
L. No Third Party Beneficiary. This Agreement inures to the benefit of and obligates
only the Parties executing it. No term or provision of this Agreement shall benefit or obligate any
person or entity not a party to it. The Parties hereto shall cooperate fully in opposing any attempt
by any third person or entity to claim any benefit, protection, release or other consideration under
this Agreement.
M. No Joint Venture. Nothing contained herein shall be deemed or construed by the
parties hereto, or by any third party, as creating the relationship of principal and agent, partners,
joint ventures or any other similar such relationship between the Parties hereto.
N. Approval by Governing Bodies. This Agreement has been approved by the
governing bodies of the City and of CCMA.
O. Payment from Current Revenues. Each Party paying for the performance of
governmental functions or services must make those payments from current revenues available to
the paying Party.
4600189.4 Page 5 of 6
P. Assignment. Neither Party may assign their interests in this Agreement except upon
receiving the written consent of the other Party.
EXECUTED TO BE EFFECTIVE this day of , 2020.
ATTEST:
an
Reginna Agee, Secretary
ATTEST:
Brenda Dennis, City Secretary
CIBOLO CREEK MUNICIPAL
AUTHORITY
By:
Kenneth Greenwald, President
CITY OF SCHERTZ
I:
Mark Browne, City Manager
4600189.4 Page 6 of 6
ei IRIUM
City Council September 8, 2020
Meeting:
Department: Finance
Agenda No. 8.
Subject: Ordinance No. 20 -T -31— Consideration and/or action approving an Ordinance
adopting a budget for the fiscal year beginning October 1, 2020, and ending
September 30, 2021. Second and Final Reading (B. James /J. Walters)
In accordance with applicable statutes and the City Charter, the City Manager submitted a budget
proposal to the City Council for consideration on August 7, 2020. The City Council held public
hearings for the Proposed Budget on August 25, 2020 and September 1, 2020.
In the General Fund, Staff has proposed adding up to 4 new positions based on the results of the staffing
study and to act on the recommendations from the classification and compensation study including an
adjustment based on the Employment Cost Index. Each of the studies were performed by an
independent firm.
Also proposed in the budget is an update to the Comprehensive Land Use Plan and Unified
Development Code. The plans help the City continue to grow in the right way using the most recent
information available for the plans.
Facilities Maintenance is proposed to increase their annual maintenance budget by $55 thousand to
continue regular maintenance and upkeep on City facilities and buildings.
The General Fund will also allocate $200 thousand from its excess reserves to fund additional streets,
sidewalks, parks and drainage projects.
The Water & Sewer Fund will add mainline detection devices to assist in finding large leaks in the
system. This should increase the overall efficiency of the water system by reducing water loss.
The Emergency Medical Services (EMS) Fund will add 4 new positions: a Full Time Instructor for
EMT and other classes and 3 Paramedics. These positions should pay for themselves through reduced
contract labor costs and overtime reduction as well as additional revenue generation.
The Drainage Fund will allocate funds to begin the Amazon Channel improvements estimated to cost
$300 thousand.
The Schertz Economic Development Corporation is scheduled to payout an estimated $3.1 million in
incentive payments and contribute $4 million to make improvements to Tri County Road.
* *Change Memo **
Staff has submitted changes to the original proposed budget for council consideration.
GIS is proposed to be combined with IT. This is reflective of these two departments merging together
administratively as recommended by the staffing study. There is no fiscal impact to this change.
Staff received quotes on its medical insurance coverage on August 28th and finalized their review on
September 4th. The original estimate for medical insurance was a 5% increase in cost for existing plans.
Subsequently, the costs came in higher and staff began assuming it would be about 9 %. Those costs
have been finalized at an 8% increase and will be an additional $90,400 in the budget. $71,500 of that
will be for the General Fund, $8,700 for the Water & Sewer fund, $29,200 for the EMS Fund, and
$2,000 for the Drainage Fund. There will be no changes to the carrier or plan benefits.
A one time cost to outfit Building 11 on Commercial Place to house the Engineering department is
proposed as well. The cost for furniture, office supplies, and computers is estimated at $81,300.
A recurring cost of $23,000 to grant police officers certification pay based on their college education
level is proposed. This will match police to the certification pay already awarded to firefighters and
paramedics.
Staff recommends council set aside $90,500 in the FY 2020 -21 to address compression issues that were
raised after the study. This is expected to be the first step in addressing the issue as staff develops a plan
and may not be all funding required to fully address the issue. Staff shifted the 1 % savings from
insurance to help address the compression issue, bring the total up to $90,500 which is more than was
shown at the September 1 meeting.
A copy of the proposed budget is available for view on the City's webpage www.scbertz.com. Also
included on the same page of the website are copies of the PowerPoint presentation to City Council,
and the property tax notice required by the state statutes.
GOAL
Per state statues and the City Charter, the city must adopt a budget prior to the beginning of the fiscal
year beginning on October 1 st.
COMMUNITY BENEFIT
This budget will provide for additional resources to areas identify by citizens, city council, staff, and an
independent firm for strategic staffing levels.
It will also provide for additional capital improvements for streets, sidewalks, drainage, parks, water
utilities, and sewer utilities.
SUMMARY OF RECOMMENDED ACTION
Staff recommends that the City Council approve the second and final reading of Ordinance No.
20 -T -31, adopting the budget for the fiscal year beginning October 1, 2020, and ending September 30,
2021.
U' 1
._.__._._._.__._._._._ _._._._.__._._._.__._._._._ _._._._.__._._._.__._R.._._
EMS Fund
._._._._. _._._._.__._._.__._.
9,732,293'
SEDC
8,144,799
pedal Events Fund
32,100'
PEG Fund
185,500
Hotel Occupancy Fund
253,930
Park Fund
125,000
Tree Mitigation
70,000
Library Fund
21,200
Historical Committee
11,750
Total:
$89,744,353'
1 1
Staff recommends that the City Council approve the second and final reading of Ordinance No.
20 -T -31, adopting the budget for the fiscal year beginning October 1, 2020 and ending September 30,
2021.
Attachments
Change Memo
Proposed Budget FY 2020 -21
Ordinance 20 -T -31.
Change Memo
For the 2020 -21 Budget
Proposed
(REVENUES
Taxes
25,198,550
0
25,198,550
Franchises
2,334,000
0
2,334,000
Permits
1,767,250
0
1,767,250
Licenses
56,860
0
56,860
Fees
2,390,534
(52,200)
2,338,234
Fines
11,000
0
11,000
Inter - Jurisdictional
1,066,925
0
1,066,925
Inter -Fund Transfers
3,667,362
402,530
4,069,892
Miscellaneous
722,100
(00,000)
632,100
TOTAL Revenue
37,214,581
260,230
37,474,811
EXPENSES
City Council
134,389
99
134,488
City Manager
1,273,718
2,638
1,276,356
Municipal Court
366,556
1,184
367,740
Customer Relations -311
113,604
265
113,869
Planning
695,183
966
696,149
Legal Services
150,000
0
150,000
City Secretary
208,258
582
208,840
Non Departmental
2,526,233
90,500
2,616,733
Public Affairs
627,572
849
628,421
Engineering
875,454
2,672
878,126
GIS Department
190,585
(100,535)
-
Police
10,130,278
42,400
10,172,678
Fire Rescue
6,136,787
13,569
6,150,356
Inspections
1,020,616
2,881
1,023,497
Public Works- Streets
1,563,977
3,643
1,567,620
Parks
1,584,079
2,511
1,586,590
Pools
569,878
0
569,878
Event Facilities
392,192
855
393,047
Library
1,059,697
2,745
1,062,442
Information Technology
2,444,657
192,659
2,637,316
Human Resources
716,135
1,449
717,584
Finance
649,851
1,947
651,798
Purchasing
242,951
480
243,431
Fleet Maintenance
1,060,214
1,538
1,061,752
Facility Maintenance
1,628,725
3,083
1,631,808
Projects
500,000
81,300
581,300
City Assistance
330,000
0
330,000
Court Restricted Funds
22,992
0
22,992
TOTAL EXPENSES
37,214,581
260,230
37,474,811
Revenue over /(under) EXPENSES
0
0
0
9/4/2020 1 of 2
lowered rental revenue, increased reinspection fees
Added $402,530 additional transfer from reserves
Lowered interest and investment income
Fixed vacancy adjustment on allowances
Insurance adjustment
Insurance adjustment
Insurance adjustment
Insurance adjustment
Insurance adjustment
Compression Adjustment added to Contingency
Insurance adjustment
Insurance adjustment
Combined with Information Technology
Education pay added, insurance adjustment
Insurance adjustment
Insurance adjustment
Insurance adjustment
Insurance adjustment
Insurance adjustment
Insurance adjustment
Add GIS, insurance adjustment
Insurance adjustment
Insurance adjustment
Insurance adjustment
Insurance adjustment
Insurance adjustment
Added $81,300 to outfit Building 11 for Engineering
Proposed
REVENUES
Change Memo
For the 2020 -21 Budget
Franchises
238,750
0
238,750
Fees
24,803,500
0
24,803,500
Fund Transfers
146,400
0
146,400
Miscellaneous
315,718
0
315,718
TOTAL Revenue
25,504,368
0
25,504,368
EXPENSES
Non Departmental
-
Business Office
901,536
2,117
903,653
Insurance adjustment
W & S Administration
23,828,299
6,593
23,834,892
Insurance adjustment
Projects
-
-
TOTAL EXPENSES
24,729,835
8,710
24,738,545
Revenue over /(under) EXPENSES
774,533
(8,710)
765,823
EMS Fund 203
REVENUES
Fees
6,621,567
0
6,621,567
Inter - Jurisdictional
3,028,357
0
3,028,357
Miscellaneous
135,500
0
135,500
TOTAL Revenue
9,785,424
0
9,785,424
EXPENSES
Schertz EMS
9,703,111
29,182
9,732,293
Insurance adjustment
TOTAL EXPENSES
9,703,111
29,182
9,732,293
Revenue overl(under) EXPENSES
82,313
(29,182)
53,131
Drainage Fund 204
REVENUES
Permits
4,000
0
4,000
Fees
1,230,000
0
1,230,000
Fund Transfer
176,563
2,001
178,564
Increase transfer from reserves for capital purchases
Miscellaneous
33,000
0
33,000
TOTAL Revenue
1,443,563
2,001
1,445,564
EXPENSES
Drainage
1,443,563
2,001
1,445,564
Insurance adjustment
Projects
-
-
TOTAL EXPENSES
1,443,563
2,001
1,445,564
Revenue overl(under) EXPENSES
-
0
0
ALL FUND REVENUES
260,230
Total Revenue Decrease
ALL FUND EXPENSES
300,123
Total Expense Decrease
ALL FUND OVER /(UNDER)
(39,893)
Total Change to All Fund Fund Balance
9/4/2020 2 of 2
City of
Fiscal Year 2020-21
Budget Cover , •
This budget will raise more total property taxes
than last year's budget by $914,787 or 5%
increase, and of that amount, $621,251 is tax
revenue to be raised from new property added to
(the tax roll this year.
The members of the governing body voted on the proposal to consider the budget as follows:
FOR: N/A
AGAINST: N/A
PRESENT and not voting: N/A
ABSENT: N/A
Property Tax Rate Comparison
2019 -20 2019 -20
Property Tax Rate: $0.5146/100 $0.5146/100
No- new - revenue /Effective Rate: $0.5079/100 $0.5057/100
No- new - revenue /Effective Maintenance & Operations Tax $0.3475/100 $0.3437/100
Rate:
Voter - approval Rate: $0.5247/$100 N/A
Rollback Tax Rate: N/A $0.5362/100
Debt Rate: $0.1650/100 $0.1650/100
Total debt obligation for the City of Schertz secured by property taxes: $ 75,077,338
CITY OF SCHERTZ, TEXAS
:-
CITY COUNCIL
RALPH GUTIERREZ
Mayor
MARK DAVIS
Council Member, Place 1
ROSEMARY SCOTT
Council Member, Place 2
SCOTT LARSON
Council Member, Place 3
MICHAEL DAHLE
Council Member, Place 4
DAVID SCAGLIOLA
Council Member, Place 5
ALLISON HEYWARD
Council Member, Place 6
TIM BROWN
Council Member, Place 7
• - a a .
MARK BROWNE, CITY MANAGER
BRIAN C. JAMES, ASSISTANT CITY MANAGER
CHARLSE KELM, ASSISTANT CITY MANAGER
SARAH GONZALEZ, ASSISTANT TO THE CITY MANAGER
JAMES P. WALTERS, FINANCE DIRECTOR
BABETT MARTIN, ASSISTANT FINANCE DIRECTOR
MAYA LEDOLIX, FINANCIAL ANALYST
City of Schertz
Our Vision
Community. Service. Opportunity.
Our Mission
Leading, improving, and serving a livable, sustainable and financially sound
community
City Policy Values
1.
Safe Community
2.
Essential Services
3.
High Quality of Life
4.
Attractive Community
5.
Economic Prosperity
6.
Fiscally Sustainable
City Operational Values
1. Systems Management
2. Engaged Workforce
3. Innovative
4. Proactive
5. Service Oriented
City Core Value
1. Do the right thing
2. Do the best you can
3. Treat others the way you want to be treated
4. Work cooperatively as a tea
CITY OF SCHERTZ 2020 -21 BUDGET
Table of Contents
Executive Summary
General Fund
Summary
8
Revenues
10
City Council
15
City Manager
19
Municipal Court
23
311 /Customer Relations
28
Planning & Zoning
31
Legal Services
38
City Secretary
41
Non - Departmental
46
Public Affairs
49
Engineering
56
Geographic Information Systems
62
Police
66
Fire Rescue
79
Inspections
85
Streets
91
Parks, Recreation, &
Community Services
96
Pools
102
Event Facilities
106
Library
111
Animal Services
115
Information Technology
119
Human Resources
124
Finance
129
Purchasing & Asset
Management
134
Fleet Services
139
Facility Services
145
Projects
151
City Assistance
152
Court Restricted Funds
154
Interest & Sinking Fund 157
Water & Sewer
Summary 162
Business Office 166
Water & Sewer Administration 171
Capital Recovery - Water 181
Capital Recovery — Sewer 186
Drainage
Summary 191
Revenues 195
Expenditures 196
Emergency Medical Services
(EMS)
Summary 200
Revenues 205
Expenditures 206
Schertz Economic Development
Corporation
Summary 209
Revenues 213
Expenditures 214
Special Revenue Funds
Special Events
217
Public, Educational, and
Government (PEG) Access
Fund
220
Hotel /Motel Tax
224
Park Fund
228
Tree Mitigation
232
Library Fund
236
Historical Committee
240
Glossary 244
XXXXXXXX
Executive Summary
General Fund
Revenue: General Fund revenue will increase 4.8% over FY 2019 -20 year end estimates
not including the transfer in from reserves. The largest contributor to this increase will be
from property and sales taxes. The property taxes for FY 2019 -20 are estimated to
increase 4.3% and sales taxes are estimated to increase 5 %.
The sales tax growth trend follows the area development growth and the potential for
new businesses.
Miscellaneous Income is expected to decrease 25.4% in FY 2020 -21 from the year
end estimates due to an anticipated lower yield on investments. The investment
income closely follows the Federal Funds Rate which is near zero which will
decrease the investment income in the proposed budget year.
Expenses: The overall FY 2020 -21 General Fund Operating Budget increased 7.1% from
FY 2019 -20 year end estimates. This increase includes $386,000 for new positions and
personnel programs for Police, Fire, and Planning & Zoning. The new personnel
review of the practices and service levels of the City.
Another notable item for the FY 2019 -20 Budget is the implementation of the
Classification & Compensation Study s first year recommendation. This study by a 31
party reviews market wages and makes recommendations for compensation
adjustments for City staff. The first year recommended adjustment was effective on July
4t", 2020. The study also recommended annual Employment Cost Index (ECI)
adjustments. The budget includes $211,000 for a 1% ECI for all employees effective
October 1St
This budget also proposes $400,000 for a Comprehensive Land Use Plan and Unified
Development Code update. These documents help the City plan for its continued growth.
The Facilities Maintenance Budget will also increase by $55,000 for annual maintenance
to help address the regular building maintenance required for the City facilities.
The City will also pull $500,000 from its fund balance for additional capital projects.
$200,000 for streets, $150,000 for parks and trails, $100,000 for drainage, and $50,000
for sidewalk improvements.
City Council
The Proposed FY 2019 -20 Budget increases 15.2% from the FY 2019 -20 year end
estimates. The costs of the November 2020 election have been received from the
counties and show an increase in cost under City Support Services. New tablets,
phones, and monitors will be purchased in FY 2020 -21 for councilmembers..
1 of 249
XXXXXXXX
EXECUTIVE SUMMARY
City Manager
The FY 2020 -21 Budget increases 9.0% from the year end estimates due to a higher
salary for the Economic Development Director, which is offset by the contract with the
Economic Development Corporation.
Municipal Court
The FY 2020 -21 Budget increased 11.1 % from year end estimates due to personnel
increases based on the classification and compensation study results. Judge and
Prosecutor services also contribute to the increase with the expectation the court will be
fully operational after COVID -19 in FY 2020 -21.
311 Customer Service
The FY 2020 -21 Budget increases 5.3% from the year end estimates due to personnel
increases with the classification and compensation study recommendation.
Planning & Zoning
The FY 2020- 88,343 from the FY 2019- end estimate with
the addition of a Comprehensive Land Use Plan, Parks Master Plan, and Unified
Development Code update for $400,000. To manage the long term planning for the City,
an additional Senior Planner is to be hired for $88,000.
Legal Services
The FY 2020 -21 Budget increases 3.4% from the FY 2019 -20 year end estimate with the
anticipated billable hours for legal services in FY 2020 -21.
City Secretary
The FY 2020 -21 Budget increases 1.0% from the FY 2019 -20 year end estimate for
furniture purchases.
Non - Departmental
The FY 2020 -21 Budget decreases 4.1 % from the FY 2019 -20 year end estimate with
the expiration of the Amazon.com and Capital Group tax abatements.
Public Affairs
The FY 2020 -21 Budget increases 7.3% from the FY 2019 -20 year end estimate due to a
citizen satisfaction survey that is done every other year. Personnel also increases with
the classification and compensation study recommendation.
Engineering
The FY 2020 -21 Budget increases 27.8% from the year end estimate due to personnel
changes. FY 2020 -21 will have a full year funding of the new engineer position approved
in FY 2019 -20, funding of the promotion of the Project Manager to an Engineer, and
include pay adjustments from the classification and compensation study
recommendation.
GIS
This budget has been combined with Information Technology (IT).
Police
The FY 2020 -21 Budget increases 6.2% from the FY 2019 -20 year end estimate for
2 of 249
XXXXXXXX
EXECUTIVE SUMMARY
additional personnel expenditures. These personnel increases include a new Student
Resource Officer and a new Captain position for the Police Department. Other personnel
increases include a pay increase as recommended by the classification and
compensation study. The FY 2020 -21 Budget will also include additional vehicle fuel and
training in anticipation of more officer positions being filled.
Fire Rescue
The FY 2020 -21 Budget will increase 6.2% from the FY 2019 -20 year end estimate from
higher personnel costs to hire a new Emergency Management Coordinator to oversee
the Emergency Operations Center during events, coordinate the update of emergency
plans, and apply for applicable grants. Capital Outlay will increase to begin replacing
handheld radios over 3 years.
Inspections
The FY 2020- 4% from the FY 2019 -
implementation of the classification and compensation recommendation.
Streets
The FY 2020 -21 Budget will decrease 11.6% from the FY 2019 -20 year end estimate.
Increases in personnel expenditures related to the classification and compensation study
implementation is offset with fewer capital purchases planned in FY 2020 -21.
Parks
The FY 2020 -21 Budget will increase 1.9% from the FY 2019 -20 year end estimate with
the classification and compensation study recommendation which is partially offset with
less maintenance with the completion of the Senior Center Parking lot renovation.
Pools
The FY 2020 -21 Budget will increase 17.6% from the FY 2019 -20 year end estimate in
anticipation of opening both pools in summer of 2021.
Event Facilities
The FY 2020 -21 Budget will increase 10.7% from the FY 2019 -20 year end estimate due
to full staffing and the purchase of replacement equipment.
Library
The FY 2020 -21 Budget increases 1.5% from the FY 2019 -20 year end estimate with no
changes in operations.
Animal Services
This budget was combined into the Police Department Budget.
Information Technology
The Information Technology FY 2020 -21 Budget increases 11.7% from the FY 2019 -20
year end estimates. Primary costs changes include increases in annual software support
costs, plus the addition of annual costs for new services such as ADP, the new text
archiving service, services added to allow work - from -home options for staff, etc. Due to
COVID -19, equipment purchases and regular desktop replacements in Operating
Equipment did not happen and will be increased in FY 2020 -21. In addition, all cell phone
expenses are now consolidated into the IT budget and removed from various
departments except for charges related to enterprise funds in order to improve
3 of 249
XXXXXXXX
EXECUTIVE SUMMARY
transparency. Cost reductions implemented for FY 2020 -21 include decreases in
training, hardware purchases, consulting and maintenance expenses.
Human Resources
The FY 2020 -21 Budget will increase 9.1 % from the FY 2019 -20 year end estimate. FY
2019 -20 had additional savings related to COVID -19 as training and staff events did not
happen. The increase represents returning to normal operations.
aTi�:lit• 1
The FY 2020 -21 Budget will increase 5.3% from the FY 2019 -20 year end estimate due
to additional compensation awarded from the classification and compensation study.
Purchasing & Asset Management
The FY 2020 -21 Budget will increase 5.0% from the FY 2019 -20 year end estimate due
to personnel increase related to the classification and compensation study
recommendation.
Fleet Services
The FY 2020 -21 Budget will increase 8.0% from the FY 2019 -20 year end estimate due
to personnel expenditures. The increase comes from the anticipation of being fully
staffed including hiring of an Assistant Public Works Director and from increases related
to the classification and compensation study recommendation.
Facility Services
The FY 2020 -21 Budget increases 2.7% from the FY 2019 -20 year end estimates due
personnel expenditures related to the classification and compensation study
recommendation.
City Assistance
The FY 2020 -21 Budget will decrease 0.8% from the FY 2019 -20 year end estimate with
no change in operations.
Court Restricted Funds
The FY 2020 -21 Budget will increase $3,227 from the FY 2019 -20 to match the increase
in court technology fee projections.
Interest & Sinking Fund
Revenues: Revenues for FY 2020 -21 increase 3.4% from the FY 2019 -20 estimate with
higher property values.
Expenses: The FY 2020 -21 Budget will increase 1.0% from the FY 2019 -20 year end
estimate following the debt service schedule.
Water & Sewer Fund
Revenue: Revenues for FY 2020 -21 are expected to decrease 6.1 % from the FY 2019-
20 year end estimate with lower water and sewer fees after COVID-19.
Expenses: The FY 2020 -21 Budget decreases 14.9% from the FY 2019 -20 year end
estimates due to fewer projects being funded which offset increases in the W &S
Administration.
4 of 249
EXECUTIVE SUMMARY
XXXXXXXX
Utility Billing
The FY 2020 -21 Budget decreases 6.4% from the FY 2019 -20 year end estimate.
Personnel increases from the classification and compensation study recommendation
are offset by no capital outlay purchases and no software upgrades for FY 2020 -21.
Administration
The FY 2020 -21 Budget will increase 2.6% from the FY 2019 -20 year end
estimate for increased sewer treatment costs from the new winter average. Additional
increases include personnel expenditures related to being fully staffed and for the
classification and compensation study recommendation.
Capital Recovery Fund Water
Projects for FY 2020 -21 include conducting the Water/Wastewater Capital Recovery
Study to identify future capital needs. Ongoing projects include the 1 million gallon
elevated tank at Corbett which was funded in FY 2018 -19
Capital Recovery Fund - Sewer
Projects for FY 2020 -21 include conducting the Water/Wastewater Capital Recovery
Study to identify future capital needs. Ongoing projects include the construction of the
main trunk line in southern Schertz that will connect to the new sewer treatment facility
being added to the area.
Drainage Fund
Revenue: The FY 2020 -21 revenue from drainage fees is expected to increase 17.6%
with a transfer from reserves to purchase replacement capital equipment.
Expenses: The FY 2020 -21 Budget will increase 16.5% from the FY 2019 -20 year end
estimate to purchase additional capital equipment and provide additional mowing that will
no longer be covered by the state.
EMS Fund
Revenue: Revenues for FY 2020 -21 are expected to increase 4.7% from FY 2019 -20
year end estimates for additional transports and an increase on the inter - jurisdictional
contracts.
Expenses: The FY 2020 -21 Budget will increase 4.1% from the FY 2019 -20 year end
estimate. Additional personnel expenditures for new staff are offset by additional revenue
brought in by the calls those staff will be on.
Schertz Economic Development Corporation (SEDC)
Revenues: The SEDC receives one -half of one percent of all sales and use tax
generated within the City of Schertz. The revenue for FY 2020 -21 is projected to
increase by 0.3% from the FY 2019 -20 year -end estimate. The increase reflects a 5%
increase in sales tax revenue which is offset by lower investment returns. The SEDC will
also transfer $3,496,428 from its reserves for performance agreement payments
expected in FY 2020 -21.
5 of 249
EXECUTIVE SUMMARY
Expenses: The SEDC funds are restricted to those expenses authorized by the Texas
Local Government Code sections 501 and 505. The expenses for FY 2020 -21 are
projected to increase by 19% for additional personnel costs, grant awards and software
purchases.
Special Events Fund
Revenue: The revenue for FY 2020 -21 is expected to decrease 6.0% from FY 2019-
20 year end estimates in anticipation of a lower turnout at events.
Expenses: The Special Events Fund FY 2020 -21 Budget decrease 0.2% from the FY
2019 -20 year end estimates with no change in operations.
Public, Educational, and Governmental Access (PEG) Fund
Revenue: Revenues for FY 2020 -21 are expected to increase from $86,168 to
$185,500 from the FY 2019 -20 year end estimates with a transfer from reserves to fund
the master communication plan.
Expenses: The PEG Fund FY 2020 -21 Budget increased from $3,259 to $185,500 from
the FY 2019 -20 year end estimates with the continued implementation of the
communication master plan.
Hotel Motel Tax Fund
Revenue: Revenue for FY 2020 -21 is expected to decrease 1.8% from the FY 2019-
20 year end estimates due to lower investment returns.
Expenses: The Hotel Motel Tax Fund FY 2020 -21 Budget decrease 38.2% from FY
2019 -20 year end estimates due to no planned improvements to the Civic Center.
Park Fund
Revenue: The revenue for FY 2020 -21 is expected to decrease 12.1 % from the
FY 2019 -20 year end estimates from new development.
Expenses: The FY 2020 -21 Budget decrease 29.4% from the FY 2019 -20 year end
estimate with fewer planned parks improvements.
Tree Mitigation
Revenue: The revenue for FY 2020 -21 is expected to increase by 4.8% from 2019-
20 year end estimate with fewer additional new development projects.
Expenses: The FY 2020 -21 Budget will increase by 16.7% from the FY 2019 -20 year
end estimate for additional tree trimming and planting shade trees throughout the city.
Library Fund
6 of 249
XXXXXXXX
XXXXXXXX
EXECUTIVE SUMMARY
Revenues: Revenue for FY 2020-21 is expected to decrease 6.0% from the FY 2019-
20 year end estimate with less book sales.
Expenses: -21 Budget increase 0.2% from the FY 2019-
20 year end estimates with no expected changes in operations.
Historical Committee
Revenues: Revenue for FY 2020-21 is expected to decrease 6.0% from the FY 2019-
20 year end estimate with less book sales.
Expenses: -21 Budget increase 0.2% from the FY 2019-
20 year end estimates with no expected changes in operations.
7 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
pyMXXXIXX
FINANCIAL SUMMARY
2017 -2018
ACTUAL
(--------
2018 -2019
ACTUAL
- - - - --
CURRENT
BUDGET
2019 -2020 ---------------
Y -T -D
ACTUAL
PROJECTED
YEAR END
-------- 2020 -2021 -- - - - - -)
CITY ADMIN. ADOPTED
RECOMMENDED BUDGET
REVENUE SUMMARY
79,763
92,341
129,542
101,689
116,704
134,488
Taxes
20,507,460
22,193,926
23,448,050
21,979,743
23,749,050
25,198,550
Franchises
2,308,335
2,270,107
2,184,000
1,831,814
2,305,000
2,334,000
Permits
2,244,153
1,539,511
1,742,250
1,515,561
1,760,793
1,767,250
Licenses
73,381
65,787
56,860
46,945
57,117
56,860
Fees
2,587,847
2,459,972
2,390,134
1,915,374
2,144,597
2,338,234
Fines & Forfeitures
20,902
14,583
12,000
6,384
10,000
11,000
Inter- Jurisdictional
887,256
926,570
977,436
986,561
988,143
1,066,925
Fund Transfers
2,989,901
2,697,683
8,124,257
2,330,225
2,878,317
4,069,892
Miscellaneous
918,108
1,252,501
907,250
883,985
847,586
632,100
TOTAL REVENUES
32,537,343
33,420,639
39,842,237
31,496,591
34,740,603
37,474,811
EXPENDITURE SUMMARY
NON PROGRAM
GENERAL GOVERNMENT
CITY COUNCIL
79,763
92,341
129,542
101,689
116,704
134,488
CITY MANAGER
1,256,251
1,086,888
1,194,870
1,053,429
1,171,009
1,276,356
MUNICIPAL COURT
368,540
347,078
340,383
293,812
331,054
367,740
CUSTOMER RELATIONS -311
121,141
117,254
107,747
99,590
108,135
113,869
PLANNING & ZONING
220,761
227,535
253,322
163,266
207,806
696,149
LEGAL SERVICES
129,958
135,598
150,000
62,600
145,000
150,000
CITY SECRETARY
200,851
207,930
201,461
187,764
213,942
208,840
NONDEPARTMENTAL
2,424,967
2,171,669
3,058,375
2,563,386
2,729,808
2,616,733
PUBLIC AFFAIRS
301,935
609,184
596,624
514,178
585,745
628,421
RECORDS MANAGEMENT
62,624
0
0
0
0
0
SCHERTZ TALES MAGAZINE
370,241
( 350)
0
0
0
0
ENGINEERING
639,481
703,456
767,011
599,066
687,134
878,126
CIS
172.851
177,700
182,674
170,366
185,375
0
TOTAL GENERAL GOVERNMENT
6,349,363
5,876,284
6,982,009
5,809,143
6,481,711
7,070,722
PUBLIC SAFETY
POLICE
7,238,194
8,077,388
9,079,000
7,856,307
8,687,438
10,172,678
FIRE RESCUE
4,806,193
5,287,798
5,563,624
5,086,913
5,789,056
6,150,356
INSPECTIONS
923,193
962,856
999,402
789,580
971,323
1,023,497
MARSHAL'S OFFICE
372,049
0
0
0
0
0
TOTAL PUBLIC SAFETY
13,339,628
14,328,041
15,642,026
13,732,800
15,447,817
17,346,531
8 of 249
9 -04 -2020 02:21 PM C I T Y O F S C H E R T Z PAMXX)<2XX
PROPOSED BUDGET WORKSHEET
101- GENERAL FUND AS OF: AUGUST 31ST, 2020
FINANCIAL SUMMARY
PUBLIC ENVIRONMENT
STREETS
TOTAL PUBLIC ENVIRONMENT
PARKS & RECREATION
PARKS
SWIM POOL
EVENT FACILITIES
TOTAL PARKS & RECREATION
CULTURAL
LIBRARY
TOTAL CULTURAL
HEALTH
ANIMAL SERVICES
ENVIRONMENTAL HEALTH
TOTAL HEALTH
INTERNAL SERVICE
INFORMATION TECHNOLOGY
HUMAN RESOURCES
FINANCE
PURCHASING & ASSET MGT
FLEET SERVICE
BUILDING MAINTENANCE
TOTAL INTERNAL SERVICE
MISC & PROJECTS
PROJECTS
CITY'S ASSISTANCE
COURT- RESTRICTED FUNDS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
1,230,206
1 301 880
1,883,260
1,343,593,
1 772 801
1,567,620
1,230,206
1,301,880
1,883,260
1,343,593
1,772,801
1,567,620
1,059,505
1,483,637
1,620,028
1,159,378
1,557,535
1,586,590
578,573
567,606
569,878
434,871
484,658
569,878
125,438
323,241
395,017
284,060
354,913
393,047
1,763,517
2,374,484
2,584,923
1,878,309
2,397,106
2,549,515
945,948
999,857
1,025,736
922,987
1,047,241
1,062,442
945,948
999,857
1,025,736
922,987
1,047,241
1,062,442
529,980
499,493
699,825
591,603
701,233
0
199 779
0
0
0
0
0
729,759
499,493
699,825
591,603
701,233
0
1,838,909
2,218,800
2,470,537
1,615,196
2,175,490
2,637,316
506,860
658,495
704,174
586,661
657,592
717,584
565,676
595,797
608,893
569,301
619,004
651,798
230,539
227,974
233,183
210,991
237,130
243,431
750,015
801,809
1,046,481
812,009
982,284
1,061,752
1,442,251
1,491,452
1,608,197
1,290,573
1,588,760
1,631,808
5,334,250
5,994,326
6,671,465
5,084,730
6,260,260
6,943,689
0
0
4,000,000
0
0
581,300
312,091
303,127
330,000
256,686
332,666
330,000
6,500
2,607
22,992
624
19,765
22,992
318,591
305,733
4,352,992
257,310
352.431
934,292
30,011,261
31,680,098
39,842,237
29,620,475
34,460,599
37,474,811
2,526,081
1,740,541
0
1,876,116
280,003
0
9 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PXMXXXXX
REVENUES
(--------
- - - - --
2019 -2020 ---------------
-------- 2020 -2021 -- - - - - -)
2017 -2018
2018 -2019
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Taxes
000 - 411100
Advalorem Tax - Current
11,849,652
13,471,714
14,060,000
14,025,894
14,055,000
14,554,500
000 - 411110
Disable Veterans Assist Pymnt
0
201,117
300,000
0
0
500,000
000- 411200
Advalorem Tax - Delinquent
73,378
55,579
50,000
38,312
45,000
50,000
000 - 411300
Advalorem Tax -P &I
85,694
70,356
50,000
69,406
80,000
50,000
000- 411500
Sales Tax Revenue -Gen Fund
8,455,341
8,334,642
8,944,000
7,775,992
9,489,000
9,964,000
000 - 411600
Bingo Tax
11
24
50
28
50
50
000 - 411700
Mixed Beverage Tax
43.384
60,494
44,000
70,111
80,000
80,000
TOTAL Taxes
20,507,460
22,193,926
23,448,050
21,979,743
23,749,050
25,198,550
Franchises
000 - 421200
Center Point /Entex Energy
80,245
92,448
90,000
82,100
90,000
95,000
000- 421220
City Public Service
975,967
943,529
1,020,000
776,627
1,020,000
1,020,000
000 - 421240
Guadalupe Valley Elec Co -op
454,085
445,505
455,000
346,168
445,000
455,000
000 - 421250
New Braunfels Utilities
71,119
66,591
78,000
56,103
78,000
78,000
000 - 421300
Time Warner -State Franchise
305,571
310,384
180,000
221,099
320,000
250,000
000 - 421460
AT &T Franchise Fee
137,206
129,614
75,000
144,255
66,000
150,000
000 - 421480
Other Telecom Franchise - ROW
129,917
125,415
130,000
85,254
130,000
130,000
000 - 421500
Solid Waste Franchise Fee
154,225
156,621
156,000
120,208
156,000
156,000
TOTAL Franchises
2,308,335
2,270,107
2,184,000
1,831,814
2,305,000
2,334,000
Permits
000- 431100
Home Occupation Permit
490
525
500
525
650
500
000 - 431205
Bldg Permit- Residential
688,249
528,025
550,000
540,830
550,000
550,000
000 - 431210
Bldg Permit - Commercial
687,368
154,369
350,000
164,318
300,000
350,000
000 - 431215
Bldg Permit - General
329,072
362,898
350,000
307,042
350,000
350,000
000 - 431300
Mobile Home Permit
350
750
400
300
750
400
000 - 431400
Signs Permit
5,458
9,231
5,600
4,313
5,550
5,600
000 - 431500
Food Establishmnt Permit
60,950
62,460
63,000
64,770
66,000
63,000
000 - 431600
Garage Sale Permit
2,135
0
0
0
0
0
000 - 431700
Plumbing Permit
161,472
125,205
138,950
117,478
138,500
138,950
000 - 431750
Electrical Permit
82,140
70,860
70,900
60,240
66,000
70,900
000 - 431800
Mechanical Permit
76,940
65,740
68,300
61,860
69,500
68,300
000 - 431900
Solicitor /Peddler Permit
2,620
6,500
2,300
1,626
6,500
2,300
000 - 431950
Animal /Pet Permit
90
15
500
15
50
500
000- 432000
Cert of Occupancy Prmt
6,450
9,250
6,300
6,900
9,000
6,300
000 - 432100
Security Alarm Permit
51,697
48,506
43,000
35,411
39,293
43,000
000 - 432300
Grading /Clearing Permit
14,646
15,118
12,500
9,495
9,000
12,500
000 - 432400
Development Permit
39,252
52,297
50,000
108,281
115,000
75,000
000 - 435000
Fire Permit
33,025
27,763
30,000
32,158
35,000
30,000
000 - 436010
Network Nodes
1,750
0
0
0
0
0
TOTAL Permits
2,244,153
1,539,511
1,742,250
1,515,561
1,760,793
1,767,250
Licenses
000 - 441000
Alcohol Beverage License
7,085
7,543
8,100
7,378
8,000
8,100
000 - 441300
Mobile Home License
80
80
160
120
160
160
000 - 442000
Contractors License
63,660
55,600
45,600
38,490
48,000
45,600
000 - 444000
Pet License
2,556
2.564
3,000
957
957
3.000
TOTAL Licenses
73,381
65,787
56,860
46,945
57,117
56,860
10 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XXXQCX
11 of 249
(--------
- - - - --
2019 -2020 ---------------
-------- 2020 -2021 -- - - - - -)
2017 -2018
2018 -2019
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Fees
000 - 451000
Municipal Court Fines
642,041
689,543
664,160
581,851
629,238
664,160
000 - 451100
Arrest Fee
24,743
26,448
25,680
19,776
21,518
25,680
000 - 451110
Expunction Fee
0
30
160
100
200
160
000- 451200
Warrant Fees
75,203
72,813
73,560
62,422
70,469
73,560
000 - 451210
Court - Claims & Judgements
0
( 215)
0
0
0
0
000- 451220
Officer Jury Fee
0
0
0
91
200
400
000 - 451310
Restitution Fee -Local
0
0
0
126
0
0
000 - 451320
Civil Justice Fee -Court
0
0
0
0
250
500
000 - 451340
Judicial Fee -City
3,315
3,516
3,432
1,486
2,151
3,432
000 - 451400
Traffic Fine Costs TTL
11,712
12,521
12,168
9,118
9,699
12,168
000 - 451510
Juvenile Case Mgmt Fee
27,696
29,338
28,668
12,401
17,930
28,668
000 - 451520
Truancy Fees
4,889
5,448
5,352
12,140
12,500
5,352
000- 451530
Local Municipal Jury Fund
0
0
0
198
200
400
000 - 451600
Technology Fund Fee
22,098
23,423
22,992
18,017
19,765
22,992
000 - 451700
Security Fee
16,678
17,567
17,244
17,286
17,321
17,244
000 - 451800
Time Payment Fee -City
4,986
4,968
4,968
3,818
4,514
4,968
000 - 451850
State Fines 10o Service Fee
29,598
35,756
38,752
32,615
37,000
38,752
000 - 451900
CPS Payment -Local
5,916
5,501
5,592
4,711
5,296
5,592
000 - 452000
Child Safety Fee
6,798
9,743
10,356
5,449
6,000
10,356
000- 452100
Platting Fees
53,000
52,500
59,000
29,750
40,250
59,000
000 - 452200
Site Plan Fee
36,000
31,500
36,000
7,500
20,000
36,000
000- 452300
Plan Check Fee
817,115
527,531
625,000
491,284
560,000
625,000
000 - 452320
Tree Mitigation Admin Fee
17,369
5,280
15,000
10,707
15,000
15,000
000 - 452400
BOA /Variance Fees
5,778
3,250
5,000
1,000
1,500
5,000
000 - 452600
Specific Use /Zone Chng Fee
23,938
18,800
18,000
22,090
23,000
18,000
000 - 452710
Zoning Ltr & Dev Rights
1,950
4,500
1,950
3,150
5,400
1,950
000 - 453100
Reinspection Fees
169,225
226,667
170,000
184,051
198,000
190,000
000 - 453110
Swim Pool Inspection Fee
2,620
1,430
2,500
2,970
2,900
2,500
000 - 453200
Lot Abatement
1,615
2,508
5,000
8,552
10,000
5,000
000 - 453211
Admin Fee - Inspections
24,600
11,100
18,600
10,800
12,000
18,600
000 - 453310
Miss Inspection Fees
3,613
400
0
300
500
0
000 - 453710
Foster Care
1,100
403
500
500
500
500
000 - 454200
Pool Gate Admission Fee
23,053
24,312
24,000
12,339
12,000
24,000
000 - 454300
Seasonal Pool Pass Fee
4,410
4,234
5,000
1,380
1,400
5,000
000 - 456120
Senior Center Meal Fee
802
401
0
18,495
20,000
20,000
000- 456500
HAS MAT Fees
0
1,041
5,000
0
5,000
5,000
000 - 456600
Fire Re- inspection Fee
1,145
493
1,000
550
750
1,000
000- 458000
Sale of General Fixed Assets
19,252
0
20,000
0
0
20,000
000 - 458100
Sale of Merchandise
0
2,111
0
360
3,000
0
000 - 458110
Sale of Mdse - GovDeals
86,052
113,073
80,000
48,148
50,000
80,000
000 - 458400
Civic Center Rental Fees
210,428
211,568
200,000
3,850
150,000
130,900
000 - 458401
Capital Recovery Fee -Civic C
8,220
17,940
7,500
11,275
15,000
0
000 - 458402
Civic Center Ancillary Fees
0
0
0
200
0
0
000 - 458450
North Center Rental Fees
26,582
27,797
23,000
14,538
15,000
14,000
000- 458460
Senior Center Rental
4,600
8,101
7,000
3,650
7,000
7,000
000 - 458500
Community Center Rental Fees
40,651
45,211
35,000
15,576
20,000
23,800
000 - 458501
Community Center Service Fees
0
250
0
550
0
0
000 - 458510
Grand Ballroom Rental Fees
0
27,219
0
104,868
0
0
11 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMXXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
000 - 458520
Cut -Off Hall Rental Fees
0
5,644
0
10,568
0
0
000 - 458530
Conference Hall Rental Fees
0
269
0
1,788
0
0
000 - 458540
Bluebonnet Hall Rental Fees
0
20,250
0
22,201
0
0
000 - 458550
Pavilion Rental Fees
20,380
20,672
20,000
4,080
15,000
20,000
000 - 458560
Chamber of Comm Rent
7,800
7,800
7,500
7,800
7,800
7,500
000- 458570
Non - Resident SYSA League
13,080
19,170
10,000
8,590
10,000
10,000
000 - 458580
HOA Meeting Rental Fees
0
450
0
1,125
0
0
000 - 458581
Funeral Reception Rental Fees
0
225
0
600
0
0
000 - 458582
Quality of Life Rental Fees
0
1,860
0
4,875
0
0
000 - 458590
Cancellation Fees -Event Recta
0
250
0
6,345
0
0
000 - 458650
NonResident User Fee -BVYA
9,670
10,710
10,000
6
5,000
10,000
000 - 458660
BVYA Utility Reimbursement
21,919
13,490
15,000
0
0
15,000
000 - 458670
SYSA Utility Reimbursement
5,465
4,883
7,500
4,494
5,000
7,500
000 - 458675
Lions Futbol Utility Reimbrsm
8,860
17,064
10,000
16,098
17,000
10,000
000- 458685
Recreation Programs
0
0
0
0
0
1,000
000- 458685.Rec
Prgrm- Kickball Leagues
0
0
0
24
( 24)
2,600
000 - 458700
Vehicle Impoundment
10,920
7,820
10,000
8,520
10,000
10,000
000 - 459200
NSF Check Fee
25
100
100
125
200
100
000 - 459300
Notary Fee
96
42
100
42
125
100
000 - 459400
Maps,Copies,UDC & Mice Fees
35
30
0
5
45
0
000 - 459600
Animal Adoption Fee
18,827
12,423
12,000
13,155
15,000
12,000
000- 459700
Pet Impoundment Fee
6,257
6,099
5,000
10,185
12,000
5,000
000 - 459800
Police Reports Fee
5,723
4.702
5,800
4.714
5.000
5.800
TOTAL Fees
2,587,847
2,459,972
2,390,134
1,915,374
2,144,597
2,338,234
Fines & Forfeitures
000 - 463000
Library Fines
20,902
14.583
12,000
6,384
10.000
11.000
TOTAL Fines
& Forfeitures
20,902
14,583
12,000
6,384
10,000
11,000
Inter - Jurisdictional
000 - 473100
Bexar Cc - Fire
36,886
5,269
21,077
21,078
21,077
21,077
000 - 473200
City of Seguin -Fire Contract
30,108
30,108
30,107
27,599
30,108
30,107
000 - 473300
Guadalupe Co- Library
217,152
217,152
217,152
217,152
217,152
203,191
000 - 473400
Randolph AFB - Animal Control
200
0
500
0
200
500
000 - 474200
Library Services - Cibolo
35,002
35,000
40,000
40,030
40,000
40,000
000 - 474210
Library Services -Selma
21,750
23,475
24,000
26,505
26,506
26,000
000 - 474400
Dispatch Service - Cibolo
160,000
160,000
166,000
160,000
160,000
166,000
000- 474600
School Crossing Guard -Bexar C
43,763
41,418
36,000
35,894
36,000
36,000
000 - 474610
School Cross Guard - Guadalupe
43,636
39,748
39,000
39,994
41,000
41,000
000- 474700
School Officer Funding
255,000
349,400
353,600
355,810
353,600
453,050
000 - 474750
Crime Victim Liaison Agreemen
43,760
25.000
50,000
62.500
62.500
50.000
TOTAL Inter
- Jurisdictional
887,256
926,570
977,436
986,561
988,143
1,066,925
Fund Transfers
000 - 480000
Indirect Costs -EMS
170,087
141,587
179,100
149,250
179,100
182,600
000 - 480100
Indirect Costs - Hotel /Motel
67,605
67,582
74,428
62,023
74,428
72,464
000- 481000
Transfer In - Reserves
0
0
4,995,915
0
0
1,081,160
000 - 482200
Transfer In- Vehicle Replace
0
0
250,025
0
0
0
000 - 482300
Transfer In -Resry Child Safet
0
0
60,000
0
60,000
0
000 - 485000
Interfund Charges- Drainage -5%
271,430
295,157
243,114
202,593
243,114
285,506
12 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PXMXXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
000 - 486000
Interfund Chrges -Admin W &S
1,344,140
1,365,998
1,404,372
1,154,167
1,404,372
1,450,827
000 - 486202
Transfer In- Water &Sewer Fund
0
0
4,000
0
4,000
4,000
000 - 486203
Transfer In -EMS
0
0
4,000
0
4,000
4,000
000 - 486204
Transfer In- Drainage
0
0
1,000
0
1,000
1,000
000 - 487000
Interfund Charges -Fleet
344,026
370,729
361,258
300,556
361,258
398,618
000- 488000
Interfund Charges -4B
441,395
456,630
461,045
461,636
461,045
503,717
000 - 489000
Transfer In
86,219
0
86,000
0
86,000
86,000
000- 489620
Contribution -SEDC
265,000
0
0
0
0
0
TOTAL Fund
Transfers
2,989,901
2,697,683
8,124,257
2,330,225
2,878,317
4,069,892
Miscellaneous
000 - 491000
Interest Earned
26,901
68,504
80,000
24,989
25,000
15,000
000 - 491200
Investment Income
242,255
407,593
400,000
238,035
256,000
120,000
000 - 491800
Gain /Loss (
16,292) (
9,867)
0
0
0
0
000- 491900
Unrealized Gain /Loss - Capone (
777)
22,386
0
28,369
0
0
000 - 492500
Proceeds from Capital Lease
42,829
0
0
0
0
0
000 - 493000
Donations - Others
20
50
0
100
100
0
000 - 493120
Donations - Public Library
6,854
9,692
10,000
2,163
10,000
10,000
000 - 493400
Donations- Animal Control
12,979
4,769
5,000
3,978
5,000
5,000
000 - 493401
Donations -A /C Microchip
675
382
0
1,020
1,020
0
000 - 493402
Donations- Spay &Neuter
87
0
0
0
0
0
000- 493460
Donations- Parks
11,356
11,718
10,000
500
1,000
10,000
000 - 493465
Donations - Senior Center
11,472
11,494
10,000
5,918
10,000
10,000
000- 493502
Donations -PD
27,000
930
0
200
500
0
000 - 493503
Donation -Fire Rescue
15,350
1,740
0
2,200
3,000
0
000 - 493505
Donations - Police Events
0
0
3,000
0
0
0
000 - 493618
Donation - Veteran's Memorial
0
390
0
1,350
750
0
000 - 493700
July 4th Activities
0
0
26,000
235
0
26,000
000 - 493701
Proceeds - Holidazzle
0
0
1,500
12,320
12,320
12,500
000 - 493704
Moving on Main
0
0
3,000
100
0
4,000
000 - 493706
Music, Movies in the Park
0
0
0
8,000
8,000
0
000 - 494481
LawEnforcemtOfficersStnd &Educ
3,823
4,341
0
5,082
5,500
5,000
000 - 494482
Grants - Police, Fire, Gen Fund
1,474
8,000
2,500
0
2,100
2,500
000 - 495100
Mobile Stage Rental Fees
3,650
2,050
2,100
1,550
2,050
2,100
000 - 497000
Misc Income -Gen Fund
27,727
93,439
25,000
218,298
100,000
40,000
000 - 497005
Schertz Magazine Advertising
147,755
143,420
140,000
122,075
134,000
120,000
000 - 497100
Misc Income - Police
11,240
14,743
9,000
7,435
12,712
9,000
000 - 497106
Misc Income - Special Events
0
0
14,150
0
0
0
000 - 497150
Misc Income -Fire Department
970
0
0
0
0
0
000- 497200
Misc Income - Library
5,331
4,930
4,500
2,236
4,300
4,500
000 - 497210
Misc Income - Library Copier
19,558
21,843
18,000
9,568
10,000
18,000
000 - 497300
Misc Income - Animal Control
299
325
0
224
225
0
000 - 497400
Misc Income - Streets Dept
28,275
35,980
30,000
19,864
30,000
30,000
000 - 497460
Misc Income -Parks
0
140
0
42
0
0
000 - 497500
Misc Income -TML Ins. Claims
36,098
19,623
20,000
26,591
30,000
25,000
000 - 497550
Misc Income -TML WC Reimbursmn
2,074
3,407
10,000
11,129
8,000
10,000
000- 497600
Misc Income - Vending Mach
2,365
2,824
2,500
1,063
2,500
2,500
000 - 497610
Misc Income -Muni Court
2,036
154
0
0
0
0
000 - 498000
Reimbursmnt -Gen Fund
8,355
0
20,000
15,443
25,000
20,000
000 - 498105
Reimbursmt Police OT -DEA
17,213
17,830
18,000
27,865
35,000
18,000
13 of 249
9 -04 -2020 02:21 PM C I T Y O F S C H E R T Z PAMXXX7XX
PROPOSED BUDGET WORKSHEET
101- GENERAL FUND AS OF: AUGUST 31ST, 2020
REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
000 - 498110 Reimburmnt Fire -Emg Acti -OT
212,799
336,655
30,000
72,533
100,000
100,000
000 - 498150 Reimbursement - Library
6.355
13.018
13,000
13,509
13.509
13.000
TOTAL Miscellaneous
918,108
1,252,501
907,250
883,985
847,586
632,100
TOTAL REVENUES
32,537,343
33,420,639
39,842,237
31,496,591
34,740,603
37,474,811
14 of 249
DEPARTMENT: 150 CITY COUNCIL
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Schertz City Council is made up of eight elected officials. City residents
currently elect a Mayor and seven Council members at- large. Mayors Pro Tempore
shall be appointed by a majority vote of the City Council following a properly made
motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro
Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The
Mayor and seven City Council members are paid a modest stipend.
The Schertz City Council is the City's legislative body. It sets policies, approves
budgets, determines tax rates and passes ordinances and resolutions to govern
the City. Council also appoints citizen volunteers to approximately 10 City advisory
boards, committees, and commissions; and appoints and supervises the
performances of the City Manager, City Secretary, City Attorney, and Municipal
Court Judges.
ORGANIZATIONAL CHART
PERFORMANCE INDICATORS
Number of ordinances passed
Number of resolutions passed
Requests for Information
15 of 249
48
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Number of ordinances passed
Number of resolutions passed
Requests for Information
15 of 249
48
32
40
172
165
160
28
10
10
XXXXXXXX
CITY COUNCIL
XXXXXXXX
Number of Council Meetings 47 36 40
Requests for Agenda Items 26 15 16
Council on the Go Meetings 3 3 *2
Council HOA Presidents Meeting 1 2 *0
Meeting Attendance rate
96 93 95
2018 -19
2019 -20
2020 -21
Efficient
Actual
Estimate
Budget
Meeting Attendance rate
96 93 95
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$36,426
$38,654
$37,633
Supplies
645
650
750
City Support Services
24,677
44,500
59,205
Operations Support
178
300
300
Staff Support
22,615
27,600
28,600
Professional Services
7,800
5,000
6,000
Operating Equipment
0
0
2,000
Total
$92,341
$116,704
$134,488
PROGRAM JUSTIFICATION AND ANALYSIS
The Proposed FY 2019 -20 Budget increases 15.2% from the FY 2019 -20 year
end estimates. The costs of the November 2020 election have been received
from the counties and show an increase in cost under City Support Services.
New tablets, phones, and monitors will be purchased in FY 2020 -21 for
councilmembers.
16 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CITY COUNCIL
Personnel Services
150 - 511110 Regular
150 - 511240 Allowances
150- 511310 FICA - Employer
TOTAL Personnel Services
Supplies
150 - 521000 Operating Supplies
150 - 521100 Office Supplies
TOTAL Supplies
City Support Services
150- 532350 Software Maintenance
150 - 532600 City Elections
150- 532800 Special Events
TOTAL City Support Services
Utility Services
150 - 533330 Telephone /Internet
TOTAL Utility Services
Operations Support
150 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
150- 535100 Uniforms
150 - 535200 Awards
150- 535300 Memberships
150 - 535400 Publications
150- 535500 Training /Travel
TOTAL Staff Support
Professional Services
150 - 541300 Other Consl /Prof Services
TOTAL Professional Services
Rental /Leasing
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
pymXxmx
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
26,699
24,457
24,462
24,426
26,300
25,023
6,195
9,293
9,711
8,903
9,600
9,936
2,516
2,676
2,614
2.549
2,754
2,674
35,410
36,426
36,787
35,878
38,654
37,633
63
158
400
312
400
500
80
486
250
60
250
250
143
645
650
373
650
750
0
0
4,500
4,500
4,500
4,500
19,137
17,110
34,205
28,578
35,000
40,205
1,441
7,567
14,500
6,702
5,000
14,500
20,578
24,677
53,205
39,780
44,500
59,205
625
0
0
0
0
0
625
0
0
0
0
0
29
178
300
174
300
300
29
178
300
174
300
300
117
374
400
244
400
400
0
0
2,000
75
1,000
2,000
11,808
11,777
13,000
12,028
13,000
13,000
0
0
200
57
200
200
11,055
10,463
13,000
11,107
13,000
13,000
22,979
22,615
28,600
23,510
27,600
28,600
0
7,800
8,000
1,975
5,000
6,000
0
7,800
8,000
1,975
5,000
6,000
17 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z P1A�c�i4Xxmx
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operatina Equipment
150 - 571300 Computer & Periphe. < $5,000 0 0 2,000 0 0 2,000
TOTAL Operating Equipment 0 0 2,000 0 0 2,000
TOTAL CITY COUNCIL 79,763 92,341 129,542 101,689 116,704 134,488
18 of 249
DEPARTMENT: 151 CITY MANAGER
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The City Manager and his department advise the Council on policy and operational
planning issues. This department assures that policies adopted by the Council are
carried out efficiently, fairly, and effectively. It oversees and manages the daily
affairs of the City, assesses the long -term capital and service delivery needs of the
City, and prepares and administers the annual operating and capital budget. The
City Manager serves as a focal point for the management of City staff.
GOALS AND OBJECTIVES
Develop strategic plans and systems to meet the many diverse needs of the
community.
Respond effectively and timely to City Council requests.
Develop effective programs to enhance business development and growth.
Develop management systems for efficient and effective use of resources
Recruit, retain and develop talented staff.
Evaluate, integrate, and utilize prudent technology to efficiently deliver
municipal services to the community.
ORGANIZATIONAL CHART
19 of 249
XXXXXXXX
CITY MANAGER
XXXXXXXX
CITY MANAGER
2018-19
2019-20
2020-21
City Manager
1
1
1
Assistant City Manager
2
2
2
Assistant to the City Manager
1
1
1
Executive Assistant
1
1
1
TOTAL POSITIONS
51
51
4
ECONOMIC DEVELOPMENT
2018-19
2019-20
2020-21
Executive Director
1
1
1
Business Retention Manager
1
1
1
Economic Development Analyst
1
1 1
1
Executive Assistant
1
1 1
1 1
TOTAL POSITIONS
41
41
4
Personnel
Supplies
City Support Services
Utility Services
Operations Support
Staff Support
Operating Equipment
Total
I U ztelej ZT-Al ji 011 R.] 112 WIN I Lei z F-Al z I 17_z_
$1,061,361 $1,148,271 $1,243,531
1,892 2,000 2,000
4,338
2018-19
2019-20
2020-21
Budget
Actual
� Estimate
� Budget
Personnel
Supplies
City Support Services
Utility Services
Operations Support
Staff Support
Operating Equipment
Total
I U ztelej ZT-Al ji 011 R.] 112 WIN I Lei z F-Al z I 17_z_
$1,061,361 $1,148,271 $1,243,531
1,892 2,000 2,000
4,338
6,000
6,000
414
0
0
0
50
50
17,512
14,688
24,775
1,370
0
0
$1,086,888 $1,171,009 $1,276,356
The FY 2020-21 Budget increases 9.0% from the year end estimates due to a
higher salary for the Economic Development Director, which is offset by the
contract with the Economic Development Corporation.
20 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CITY MANAGER
Personnel Services
151- 511110 Regular
151- 511120 Overtime
151- 511180 LTD
151 - 511210 Longevity
151- 511220 Clothing Allowance
151 - 511230 Certification Allowance
151 - 511240 Allowances
151 - 511310 FICA - Employer
151- 511350 TMRS - Employer
151- 511355 ICMA Contributions - Employer
151- 511410 Health- Employer
151- 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
151 - 521100 Office Supplies
151 - 521300 Motor Veh. Supplies
TOTAL Supplies
City Support Services
151- 532800 Special Events
TOTAL City Support Services
Utility Services
151 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
151 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
151- 535100 Uniforms
151- 535200 Employee Recognition
151- 535300 Memberships
151 - 535400 Publications
151- 535500 Training /Travel
151 - 535510 Meeting Expenses
TOTAL Staff Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XXIxXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
909,699
793,330
856,019
780,717
855,074
908,859
0
0
485
1,060
1,050
240
2,349
2,301
2,654
555
555
2,817
7,456
8,115
6,896
6,332
6,332
7,267
312
96
0
0
0
0
2,880
886
0
0
0
0
9, 692
7, 200
6, 984
6, 646
7,200
6,912
61,081
59,465
66,034
55,548
61,315
70,080
151,653
131,159
139,054
116,467
135,072
150,608
10,000
0
0
0
0
0
75,106
57,761
82,830
73,235
80,722
95,580
900
1,048
11089
951
951
11168
1,231,129
1,061,361
1,162,045
1,041,511
1,148,271
1,243,531
448
1,892
2,000
1,370
2,000
2,000
9
0
0
0
0
0
457
1,892
2,000
1,370
2,000
2,000
8,154
4,338
6,000
3,809
6,000
6,000
8,154
4,338
6,000
3,809
6,000
6,000
1,635
414
0
0
0
0
1,635
414
0
0
0
0
0
0
50
0
50
50
0
0
50
0
50
50
278
748
775
0
775
775
1,865
917
5,000
1,147
1,800
5,000
1,231
4,131
4,000
2,336
4,113
4,000
781
383
515
393
500
500
6,518
8,795
11,485
2,321
5,000
11,500
2,757
2,538
3,000
541
2,500
3,000
13,429
17,512
24,775
6,738
14,688
24,775
21 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z P1A�c�i4XXxxx
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
Rental /Leasing
Qperatina Eauipment
151- 571000 Furniture & Fixtures 1.447 1,370 0 0 0 0
TOTAL Operating Equipment 1,447 1,370 0 0 0 0
Capital Outlay
TOTAL CITY MANAGER 1,256,251 1,086,888 1,194,870 1,053,429 1,171,009 1,276,356
22 of 249
XXXXXXXX
DEPARTMENT: 152 MUNICIPAL COURT
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
and City Council serve as the executive and legislative branches. Municipal Court
has jurisdiction over all Class C misdemeanors and City ordinances.
The staff of Municipal Court has various functions and responsibilities. The judge
presides over all trials (jury and non -jury) and other court proceedings such as
arraignments and show cause hearings. The judge also has magistrate duties
(signing arrest warrants and juvenile warnings as well as visiting arrested
individuals at the jail). The judge issues processes such as subpoenas, summons,
and warrants and completes other administrative duties for the court functions and
staff.
The court clerks are the administrative arm of the Municipal Court. The clerks are
primary responsibilities include processing citations,
summons, complaints, warrants, past due letters, and show cause hearing letters.
directly interact with the public, providing all services needed including explaining
to defendants the court procedures and their options. Clerks also receive
payments, summon potential jurors, and ensure juror payment. Assist the judge
with open records requirements, report convictions, Drivers Safety Course and
alcohol violations to the Texas Department of Public Safety, assist the Marshal
municipal court trials, preparing and drafting complaints, arranging for the
appropriate circumstances.
GOALS AND OBJECTIVES
Promote respect for the administration of justice through improvements in
the Court's customer service and the physical attributes of the Municipal
Court building.
Implement the use of new technology and other innovative practices to
maintain efficient and security.
23 of 249
MUNICIPAL COURT
xxxxxxxx
Promote traffic safety by focusing attention on fair and impartial punishment
for those individuals charged in this court.
Seek input from personnel to maintain a positive work environment.
Renovate front counter to include and efficient work station for clerks and
defendants.
ORGANIZATIONAL CHART
MUNICIPAL COURT
2018-19
2019-20
2020-21
Court Administrator
1
1
1
Senior Deputy Court Clerk
1
1
1
Deputy Court Clerk
2
2
2
TOTAL POSITIONS
4
r-4
41
24 of 249
MUNICIPAL COURT
XXXXXXXX
Traffic Citations Filed
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Traffic Citations Filed
5,855
3,588
1,321
State Law Citations Filed
1,504
1,225
946
Municipal Ordinances Filed
142
290
400
Cases Disposed
Charges Processed per Clerk
7,285 5,300 2,767
2,428 1,766 922
2018 -19
2019 -20
2020 -21
Efficiency
Actual
I Estimate
Budget
Cases Disposed
Charges Processed per Clerk
7,285 5,300 2,767
2,428 1,766 922
Cases Disposed per Clerk
33% 33% 33%
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
Cases Disposed per Clerk
33% 33% 33%
Personnel Services
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel Services
$280,788
$265,387
$282,900
Supplies
1,987
1,517
1,500
City Support Services
326
750
500
Operations Support
1,967
1,500
2,000
Staff Support
6,988
5,150
6,910
Court Support
450
500
1,080
Professional Services
52,773
54,300
69,850
Maintenance Services
1,800
1,950
3,000
Total
$347,078
$331,054
$367,740
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increased 11.1% from year end estimates due to
personnel increases based on the classification and compensation study results.
Judge and Prosecutor services also contribute to the increase with the expectation
the court will be fully operational after COVID -19 in FY 2020 -21.
25 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
MUNICIPAL COURT
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XX1X4)CX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel Services
170,114
152 - 511110 Regular
199,766
152 - 511120 Overtime
0
152- 511180 LTD
645
152 - 511210 Longevity
6,563
152- 511230 Certification Allowance
1,200
152 - 511310 FICA - Employer
15,281
152 - 511350 TMRS- Employer
33,488
152 - 511410 Health- Employer
39,660
152 - 511500 Workers' Compensation
228
TOTAL Personnel Services
296,831
Supplies
670
152 - 521100 Office Supplies
1,668
TOTAL Supplies
1,668
City Support Services
14,728
152 - 532800 Special Events
158
TOTAL City Support Services
158
Utilitv Services
32,584
Operations Support
170,114
152 - 534200 Printing & Binding
730
TOTAL Operations Support
730
Staff Support
165
152 - 535100 Uniforms
439
152- 535300 Memberships
520
152 - 535400 Publications
473
152- 535500 Training /Travel
1,935
152- 535500.Training /Travel - Juv Case Mg
770
152 - 535510 Meeting Expenses
1.329
TOTAL Staff Support
5,465
Court Support
670
152 - 536500 Court /Jury Cost
96
TOTAL Court Support
96
191,719
170,114
162,924
175,606
182,591
0
0
165
160
192
571
527
139
139
566
7,247
7,957
7,402
7,402
8,545
1,073
1,746
462
670
1,728
14,927
13,738
12,279
13,184
14,728
32,439
28,697
25,049
28,047
31,446
32,584
37,817
36,572
40,092
42,859
226
227
87
87
245
280,788
260,823
245,078
265,387
282,900
1,987
1,500
1,559
1,517
1,500
1,987
1,500
1,559
1,517
1,500
326
750
741
750
500
326
750
741
750
500
1.967
2,500
38
1.500
2.000
1,967
2,500
38
1,500
2,000
548
600
299
600
600
750
810
545
550
810
390
500
0
500
500
3,304
3,000
659
2,000
3,500
659
700
109
500
0
1.338
11500
957
11000
11500
6,988
7,110
2,568
5,150
6,910
450
700
372
500
1,080
450
700
372
500
1,080
26 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z P1A�c�i4xxmx
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
152 - 541310 Judges Services
39,245
34,073
42,300
28,475
35,000
42,900
152 - 541320 Prosecutor Services
22,200
18,700
21,000
13,331
19,000
26,250
152 - 541330 Interpreter Services
197
0
700
0
300
700
TOTAL Professional Services
61,642
52,773
64,000
41,806
54,300
69,850
Maintenance Services
152- 551800 Other Maintenance Agreements
1 950
11800
3,000
1.650
11950
3,000
TOTAL Maintenance Services
1,950
1,800
3,000
1,650
1,950
3,000
Rental /Leasing
Operating Equipment
Capital Outlay
TOTAL MUNICIPAL COURT 368,540 347,078 340,383 293,812 331,054 367,740
27 of 249
DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 153 CUSTOMER RELATIONS /311
Fund: 101 General Fund
DEPARTMENT DESCRIPTION
Under the umbrella of Public Affairs, 311 Customer Care connects callers with
specially trained customer service representatives ready to assist with City service
requests -- potholes, stray animals, street lights out, trash collection, special events
and all other City requests. This division is under the supervision of the
Communications Manager.
GOALS AND OBJECTIVES
To provide excellent customer service to all callers
To provide consistent and accurate information to all callers
To reduce or eliminate abandoned calls
To reduce or eliminate misrouted calls
To improve call tracking capabilities to better analyze callers need for
service
ORGANIZATIONAL CHART
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XXXXXXXX
CUSTOMER RELATIONS /311
XXXXXXXX
CUSTOMER RELATIONS /311
2018 -19
2019 -20
2020 -21
Customer Relations /311 Rep
2
2
2
Customer Relations /311 Re PT
1
1
1
TOTAL POSITIONS
3
3
3
Work Orders (initiated for other
depts.)
Calls Received
Calls Not Answered
Average Calls Per Day Received
604
2018 -19
2019 -20
1 2020 -21
Workload/Output
Actual
Estimate
I Budget
Work Orders (initiated for other
depts.)
Calls Received
Calls Not Answered
Average Calls Per Day Received
604
600
600
53,351
55,000
54,000
2,333
2,466
2,400
221
200
220
Personnel
2019 -20
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$116,692
$107,165
$113,239
Supplies
97
100
100
Staff Support
195
870
530
Operating Equipment
270
0
0
Total
$117,254
$108,135
$113,869
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 5.3% from the year end estimates due to
personnel increases with the classification and compensation study
recommendation.
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CUSTOMER RELATIONS-311
Personnel Services
153 - 511110 Regular
153 - 511120 Overtime
153- 511180 LTD
153 - 511210 Longevity
153- 511310 FICA - Employer
153 - 511350 TMRS- Employer
153 - 511410 Health- Employer
153 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
153- 521100 Office Supplies
TOTAL Supplies
Staff Support
153 - 535100 Uniforms
153 - 535500 Training /Travel
TOTAL Staff Support
Qperatina Equipment
153- 571000 Furniture & Fixtures
TOTAL Operating Equipment
TOTAL CUSTOMER RELATIONS -311
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMXXMX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
86,753
84,268
76,906
73,125
79,132
81,131
22
237
243
127
130
224
222
205
191
47
47
197
3,785
5,061
1,774
1,774
1,774
2,038
6,882
7,010
6,033
5,671
6,117
6,373
14,615
14,526
12,603
10,991
12,346
13,594
8,020
5,274
8,967
6,858
7,520
9,576
97
113
100
99
99
106
120,394
116,692
106,817
98,690
107,165
113,239
89
97
100
99
100
100
89
97
100
99
100
100
103
0
103
555
555
121,141
195 196 196 220 180
0 634 604 650 350
195 830 800 870 530
270 0 0 0 0
270 0 0 0 0
117,254
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107,747 99,590 108,135 113,869
XXXXXXXX
DEPARTMENT: PLANNING & COMMUNITY
DEVELOPMENT
DIVISION: 154 PLANNING & ZONING
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Planning & Zoning Division ensures planned and purposeful development
within the City limits and the Extraterritorial Jurisdiction through an efficient,
consistent, unbiased, and effective development review process to promote quality
development. The Division provides direction to help citizens, businesses, and
developers implement successful projects that will benefit the community. Division
responsibilities include the review and processing of development projects, such
as commercial site plans, plats, zone changes, specific use permits, and
annexations; the research and development of long range plans and goals to guide
the future of our City; and the creation of development codes to tailor our
regulations around citizen needs and city goals. The Division frequently
collaborates with other departments within the City, including Engineering, Fire,
and Inspections, as well as other governmental agencies, in order to shape a
suburban environment that prioritizes safety. The Division also provides guidance
and staff recommendations to the City Council, Planning and Zoning Commission,
Board of Adjustment, and the Capital Improvements Advisory Committee to help
them best serve the residents of Schertz.
ICTOTiyRMI ki t exel01 xo I LTJ
Implement new permitting /planning /Code Enforcement software to provide
increased customer service, transparency, and efficiency on all
development projects.
Continue to assist property owners, developers, and engineers through our
development process through timely and thorough project review.
Review and update the Comprehensive Land Plan for the City, specifically
in areas that are currently under delayed annexation development
agreements and soon to be annexed, which will shape the future of Schertz
to meet the desires and goals of the residents.
Continue to reevaluate and modify regulations within the Schertz Unified
Development Code to accommodate the evolving needs of our residents
and make the development process more efficient and effective.
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PLANNING & ZONING
XXXXXXXX
Implement the Joint Land Use Study Strategies to promote compatibility of
land uses and development with the long -range goals of Randolph AFB.
Continue to update the website to provide improved customer service by
updating forms, flowcharts, providing information on current residential and
commercial developments, and providing information on public hearing on
Promote staff development including continued education and cross
training to provide outstanding customer service.
Scan remaining project case files into a digital records retention system to
improve access and availability.
Ensure that anew article for the Schertz Magazine From the Development
Whiteboard column is published quarterly to provide helpful information,
transparency, and improved customer service for all residents.
Continue to provide regular
current residential and commercial projects within the City.
Implement a yearly program to raise awareness for National Community
Planning Month to include school presentations, community outreach via
social media, and an article in the Schertz Magazine.
ACCOMPLISHMENTS
Received the 2019 Certificate of Achievement for Planning Excellence by
the American Planning Association Texas Chapter which recognizes a
commitment to professional planning by City Administration, Elected and
Appointed Officials and exemplary professional standards demonstrated by
the Planning Staff for the sixth year in a row.
Formulated and implemented an annexation process for the various
properties currently under delayed annexation development agreements
expiring over the next 18 months, including proper notification of all
stakeholders to maximize property owner awareness.
Maintained the partnership with Joint Base San Antonio (JBSA).
Implemented new certification review process for all plats and plans based
on state law changes from the TX 86th legislature, including amendments to
the Unified Development Code (UDC) and the creation of new development
process flowcharts and application checklists.
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PLANNING & ZONING
XXXXXXXX
Amended the Unified Development Code to comply with new state law
changes and to allow more flexibility for property owners and developers,
including changes to Exterior Construction and Design Standards (UDC
Sec. 21.9.5); Screening and Fencing Materials (UDC Sec. 21.9.8);
Accessory Buildings, Uses, and Structures (UDC Sec. 21.8.2); and
Carports /Porte - Cocheres (UDC Sec. 21.8.3)
Attended various continuing education classes including National APA
Conference, Texas APA State Conference, Certified Floodplain Manager
training, Smart City Short Term Rentals Conference, and the Hog Wild
Municipal Conference.
Implemented new ESRI
aesthetically
pleasing.
Maintained partnerships with developers and landowners to create and
update Planned Development Districts that contain a mix of residential
and commercial land uses.
Improved partnerships with local utility providers to include, Guadalupe
Valley Electric Coop., Cibolo Creek Municipal Authority, Texas
Department of Transportation, by increasing communication.
Completed weekly updates to the
commercial sites currently under construction to improve public relations
and transparency, while providing useful, accessible information to the
public.
Successfully implemented a new agenda software to be utilized for the
various boards and commissions to increase agenda creation and
modification efficiency.
33 of 249
PLANNING & ZONING
• A► I PICAN I Lei ►_ . 1
PLANNING AND ZONING
2018 -19
2019 -20
2020 -21
Senior Planner
1
1
2
Planner 1
2
2
2
TOTAL POSITIONS
3
3
4
Wei t4 Ji I 0 .
Plats
Site Plans and Master Plan
Variances/Waivers
Zone Changes and Specific Use Permits
UDC/ Comp. Plan Revisions
Annexation
All Plats
Site Plan, Master Plan
Variance
Zone Change, Specific Use Permit
Other (Zoning Letters and Additional Admin fees)
Total Revenue
34 of 249
36
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Plats
Site Plans and Master Plan
Variances/Waivers
Zone Changes and Specific Use Permits
UDC/ Comp. Plan Revisions
Annexation
All Plats
Site Plan, Master Plan
Variance
Zone Change, Specific Use Permit
Other (Zoning Letters and Additional Admin fees)
Total Revenue
34 of 249
36
20
20
32
13
13
13
6
6
12
20
20
1
4
4
0
15
30
$52,500
$40,250
$59,000
$31,500
$20,000
$36,000
$3,250
$1,500
$5,000
$18,800
$21,650
$18,000
$4,500
$2,400
$1950
XXXXXXXX
PLANNING & ZONING
XXXXXXXX
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$202,044
$178,065
$264,117
Supplies
694
1,970
1,873
Operations Support
7
186
186
Staff Support
23,537
27,085
29,548
Professional Services
27
100
400,100
Operating Equipment
1,225
400
325
Total
$227,534
$207,806
$696,149
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases $488,343 from the FY 2019 -20 year end
estimate with the addition of a Comprehensive Land Use Plan, Parks Master Plan,
and Unified Development Code update for $400,000. To manage the long term
planning for the City, an additional Senior Planner is to be hired for $88,000.
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
PLANNING & ZONING
Personnel Services
154 - 511110 Regular
154- 511120 Overtime
154- 511180 LTD
154 - 511210 Longevity
154- 511230 Certification Allowance
154 - 511310 FICA - Employer
154 - 511350 TMRS- Employer
154 - 511410 Health- Employer
154 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
154 - 521000 Operating Supplies
154- 521100 Office Supplies
154 - 521600 Equip Maint Supplies
TOTAL Supplies
City Support Services
Utility Services
Operations Support
154 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
154 - 535100 Uniforms
154- 535300 Memberships
154 - 535400 Publications
154- 535500 Training /Travel Staff
154- 535500.Training /Travel Commission
154 - 535510 Meeting Expenses
TOTAL Staff Support
Professional Services
154 - 541400 Consulting
154- 541500 State /County Admin Fees
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
Pymxxxxx
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
139,803
148,186
145,456
114,625
126,857
176,455
3,901
3,582
4,850
1,099
2,000
4,833
436
354
451
92
92
547
1,140
992
1,364
1,296
1,296
1,330
900
900
873
104
104
1,728
10,801
12,142
11,666
8,874
9,845
14,098
23,523
24,896
24,370
17,113
19,852
30,072
23,438
10,808
21,497
16,974
17,857
34,825
158
183
186
162
162
229
204,100
202,044
210,713
160,339
178,065
264,117
916
244
607
210
801
704
358
450
900
523
800
900
0
0
269
0
369
269
1,274
694
1,776
733
1,970
1,873
162
7
186
81
186
186
162
7
186
81
186
186
710
548
650
0
650
650
1,379
1,134
1,685
1,013
1,685
1,610
146
0
750
254
750
500
7,248
15,891
22,868 (
297)
10,000
18,898
5,578
5,836
13,000
794
13,000
7,390
0
129
11000
0
11000
500
15,060
23,537
39,953
1,764
27,085
29,548
0
0
0
0
0
400,000
10
27
100
31
100
100
10
27
100
31
100
400,100
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z PyMXXMX
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Rental /Leasing
Operating Equipment
154 - 571000 Furniture & Fixtures 155 1,225 594 318 400 325
TOTAL Operating Equipment 155 1,225 594 318 400 325
Capital Outlay
TOTAL PLANNING & ZONING 220,761 227,535 253,322 163,266 207,806 696,149
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XXXXXXXX
DEPARTMENT: 155 LEGAL SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
boards, commissions, committees, and staff. In addition, the City Attorney
represents the City in all court cases where the City has an interest.
Responsibilities of the City Attorney include providing legal advice to City Council,
appointees, managers, boards, commissions, and committees in all legal matters;
providing litigation and legal transaction services for the City and its enterprises;
representing the City and its enterprises in employment matters; and reviewing,
updating and maintaining the City Code.
GOALS AND OBJECTIVES
To provide expert legal counsel on proposed ordinances.
To attend all city council meetings, planning and zoning, and other meetings
as needed and provide timely legal advice on proposed ordinances and
related items.
To represent the City in litigation.
Prepare legal documents for City contracts and agreements.
To provide counsel on strategic issues that will be of the most benefit the
City.
38 of 249
LEGAL SERVICES
ORGANIZATIONAL CHART
XXXXXXXX
Operations Support $9,071 $10,000 $10,000
Professional Services $126,526 $135,000 $140,000
Total $135,598 $145,000 $150,000
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 3.4% from the FY 2019 -20 year end estimate
with the anticipated billable hours for legal services in FY 2020 -21.
39 of 249
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Operations Support $9,071 $10,000 $10,000
Professional Services $126,526 $135,000 $140,000
Total $135,598 $145,000 $150,000
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 3.4% from the FY 2019 -20 year end estimate
with the anticipated billable hours for legal services in FY 2020 -21.
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z P1A�c�i4xxxxX
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
LEGAL SERVICES
Operations Support
155 - 534100 Advertising /Legal Notices
9.057
9,071
10,000
1.064
10,000
10,000
TOTAL Operations Support
9,057
9,071
10,000
1,064
10,000
10,000
Professional Services
155- 541200 Legal Svcs
120,901
126.526
140,000
61.536
135.000
140.000
TOTAL Professional Services
120,901
126,526
140,000
61,536
135,000
140,000
TOTAL LEGAL SERVICES 129,958 135,598 150,000 62,600 145,000 150,000
40 of 249
XXXXXXXX
DEPARTMENT: 164 CITY SECRETARY
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The position of City Secretary is a statutory position required by State law and the
primary contact for citizens
seeking information regarding the community, supports the City Council in the
fulfillment of their duties and responsibilities as elected officials and provides daily
assistance to all city administrative departments. The City Secretary serves as a
member of the City Management Team and oversees the many functions of the
preservation and Council Services.
supports, facilitates and strengthens the City of
Schertz governmental process by recording all laws, resolutions, and ordinances
approved by the City Council, preparing City Council agendas and giving notice of
such meetings, countersigning or notarizing, as applicable, all contracts,
commissions, and licenses, providing public information according to state
guidelines, delivering continuity to the City of Schertz government by recording its
legislative actions, both contemporary and archival, and serving as historian for
the City, safeguarding and enriching the municipal election and records
management processes, and assisting the City Council in fulfilling their goals.
GOALS AND OBJECTIVES
Department are to provide the
following services for the City of Schertz:
Public Information requests.
Agendas and minutes for public meetings.
Ordinances and resolutions.
Election administration.
Publication of legal notices.
Alcohol permits for businesses.
Process Liens (filed and released)
Provides for the identification, maintenance, retention, security, electronic
storage, disposition, and preservation of City records.
Administer oaths.
Attest contracts, assessment of certificates, and other legal instruments
when executed by officers of the City of Schertz.
41 of 249
CITY SECRETARY
XXXXXXXX
Public Education (Student Mayor /Council Program, Volunteer Fair)
Perform such other duties as may be required of the City Secretary by the
City Charter, the City Council, City Management, and state law.
ORGANIZATIONAL CHART
CITY SECRETARY
2018 -19
2019 -20
2020 -21
City Secretary
1
1
1
Deputy City Secretary
1
1
1
TOTAL POSITIONS
2
2
2
PERFORMANCE INDICATORS
Ordinances Passed and Processed
2018 -19
2019 -20
2020 -21
Workload
Actual
Estimated
Budget
Ordinances Passed and Processed
48
32
40
Resolutions Passed and Processed
172
165
160
Council Meetings Attended
50
41
40
Open Records
325
396
400
Ordinances & Resolutions Executed within
72 hours of Council Meeting
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimated
Budget
Ordinances & Resolutions Executed within
72 hours of Council Meeting
99%
100%
100%
Documents completed, signed, scanned
within 48 hours of council approval
96%
100%
100%
Council meeting minutes transcribed within
48 hours following Council meeting
98%
99%
100%
Agendas available to citizens within legally
required timeframe - Posted on website
100%
100%
100%
Alcohol permits processed within the month
of expiration
70%
96%
100%
42 of 249
CITY SECRETARY
XXXXXXXX
Volunteer Fair 1 0 1
Student Mayor /Councilmember for the Day
Program 4 3 4
2018 -19
2019 -20
2020 -21
Education Initiatives
Actual
Estimated
Budget
Volunteer Fair 1 0 1
Student Mayor /Councilmember for the Day
Program 4 3 4
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimated
Budget
Personnel
$198,764
$190,842
$192,155
Supplies
1,154
1,150
1,150
City Support Services
3,846
10,000
10,000
Operations Support
28
50
150
Staff Support
4,137
4,700
4,350
Operating Equipment
0
0
1,035
Total
$207,930
$206,742
$208,840
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 1.0% from the FY 2019 -20 year end estimate
for furniture purchases.
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
CITY SECRETARY
Personnel Services
164 - 511110 Regular
164 - 511180 LTD
164- 511210 Longevity
164 - 511310 FICA - Employer
164- 511350 TMRS - Employer
164 - 511410 Health - Employer
164 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
164 - 521100 Office Supplies
TOTAL Supplies
City Support Services
164 - 532700 Records Management
TOTAL City Support Services
Utility Services
Qperations Support
164- 534200 Printing & Binding
TOTAL Operations Support
Staff Support
164 - 535100 Uniforms
164- 535300 Memberships
164 - 535400 Publications
164- 535500 Training /Travel
TOTAL Staff Support
Professional Services
Maintenance Services
Operating Equipment
164 - 571000 Furniture & Fixtures
TOTAL Operating Equipment
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
135,370
146,025
132,945
126,811
137,525
135,523
427
401
412
95
95
420
2,189
2,776
1,804
1,804
1,804
2,068
10,343
11,444
10,304
9,490
10,280
10,519
22,201
24,122
21,524
18,862
21,323
22,438
15,872
13,823
18,102
17,926
19,667
21,012
148
173
170
148
148
175
186,550
198,764
185,261
175,137
190,842
192,155
974
1,154
1,150
812
1,150
1,150
974
1,154
1,150
812
1,150
1,150
9.743
3,846
91000
6.838
10,000
10,000
9,743
3,846
9,000
6,838
10,000
10,000
60
28
150
0
50
150
60
28
150
0
50
150
30
0
150
0
0
0
958
903
400
370
400
750
228
238
950
784
8,000
600
2,307
2.996
4,000
3.823
3.500
3,000
3,523
4,137
5,500
4,976
11,900
4,350
0 0 400 0 0 1,035
0 0 400 0 0 1,035
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Capital Outlay
TOTAL CITY SECRETARY 200,851 207,930 201,461 187,764 213,942 208,840
45 of 249
XXXXXXXX
' ♦ • NON-DEPARTMENTAL
101 GENERAL
DEPARTMENT DESCRIPTION
This department accounts for expenses and payments that are not specific to an
individual function /department. Items in this department include city insurance,
appraisal district contracts, contingency, and the emergency medical services
contract.
City Support Services
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimated
Bud et
City Support Services
$438,072
$505,990
$872,200
Operations Support
157,974
154,900
123,000
Staff Support
73
0
200
City Assistance
1,463,272
2,004,583
1,557,048
Professional Services
47,922
53,585
53,535
Fund Charges /Transfers
64,356
10,750
10,750
Total
$2,171,669
$2,729,808
$2,616,733
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget decreases 4.1 % from the FY 2019 -20 year end estimate
with the expiration of the Amazon.com and Capital Group tax abatements.
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101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
NONDEPARTMENTAL
Supplies
City Support Services
167- 532200 County Appraisal District
167 - 532210 Tax Assessor /Collector- Sevice
167- 532500 City Insurance - Commercial
167 - 532900 Contingencies
167 - 532901 Contingencies - Personnel
TOTAL City Support Services
Utility Services
Operations Support
167 - 534000 Postage
167- 534300 Equipment Maint - Copiers
167 - 534500 Memberships - Organizations
167 - 534810 Electronic Filing Services
167 - 534999 Misc. Expense
TOTAL Operations Support
Staff Support
167- 535500 Training /Travel
TOTAL Staff Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMXWX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
206,572
226,275
230,000
240,279
239,712
242,000
0
0
18,000
0
22,672
6,000
180,505
210,680
210,000
243,251
243,000
233,700
3,886
1,116
36,607
3,494
606
200,000
0
0
375,000
0
0
190,500
390,963
438,072
869,607
487,024
505,990
872,200
9,117
4,014
11,000
8,546
10,000
11,000
129,204
131,036
140,000
100,641
135,000
110,000
7,500
7,500
0
8,900
8,900
0
2,717
143
5,000
386
1,000
2,000
227
15,281
0
100
0
0
148,764
157,974
156,000
118,573
154,900
123,000
160
73
200
0
0
200
160
73
200
0
0
200
City Assistance
167 - 537100 Medical Services -EMS Contract
556,325
581,537
602,583
602,583
602,583
667,048
167- 537200 Main Street Local Program
0
20,000
35,000
88,588
65,000
50,000
167 - 537450 Tax Reimbursements /Abatements
1,149,619
861,735
1,337,000
123,379
1,337 0000
840,000
TOTAL City Assistance
1,705,944
1,463,272
1,974,583
1,914,550
2,004,583
1,557,048
Professional Services
167 - 541300 Other Consl /Prof Services
2,460
0
0
0
0
0
167 - 541500 State /County Admin Fees
35
0
35
0
35
35
167 - 541600 Misc Bank Charges
699
729
700
746
750
700
167 - 541650 Investment Management Fee
3,400
0
0
0
0
0
167- 541800 Credit Card Service Fee
54,126
44,353
45,000
40,816
50,000
50,000
167 - 541810 Credit Cards Fees - AMEX
2,734
2,840
1,500
1,677
2,800
2,800
TOTAL Professional Services
63,454
47,922
47,235
43,239
53,585
53,535
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9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
p1ACmx>mX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fund Charges /Transfers
167 - 548000 Transfer Out
0
1,592
0
0
0
0
167 - 548106 Transfer Out- Special Events
65,683
59,893
0
0
0
0
167 - 548401 Transfer Out - Bond Fund
50,000
0
0
0
0
0
167 - 548615 Transfer Out - Hist. Committe
0
2,871
10,750
0
10,750
10,75Q
TOTAL Fund Charges /Transfers
115,683
64,356
10,750
0
10,750
10,750
Maintenance Services
Operating Equipment
Capital Outlay
TOTAL NONDEPARTMENTAL 2,424,967 2,171,669 3,058,375 2,563,386 2,729,808 2,616,733
48 of 249
XXXXXXXX
.
DEPARTMENT DESCRIPTION
The Public Affairs Department serves an internal audience of 386 employees,
elected and appointed officials, as well as an estimated city population of 41,000.
Public Affairs is responsible for establishing and maintaining internal and external
communications that enhance the understanding, perception, and image of the
City of Schertz. Public Affairs promotes, organizes and supports informational,
educational, and special event activities that benefit the community and /or City
employees through advertising, production of city videos, radio spots, print ads,
press releases, email blasts, website and electronic sign ad creation and posting,
and award submissions.
Public Affairs creates photographic /video /audio recording of City events and
activities, designs City marketing materials, documents, hiring packets, graphics,
logos, plaques, trophies, proclamations, etc.
Public Affairs publishes Schertz Magazine, one of the leading publications in the
Tri County area with a circulation of 15,500 copies; including 14,000+ direct mailed
and 500+ subscriptions. Over 1,000 magazines are distributed to businesses with
hundreds of copies made available at local and regional banks, hospitals and
clinics, schools, pharmacies, and restaurants.
Operations of the Event Facilities and 311 Customer Care are maintained under
the umbrella of Public Affairs.
GOALS AND OBJECTIVES
To be the primary source of City information for all current and potential
residents and businesses.
To disseminate accurate and timely information to residents and the media
during emergency and non - emergency situations.
To provide excellent customer service to all callers while providing accurate
information.
49 of 249
PUBLIC AFFAIRS
ORGANIZATIONAL CHART
PUBLIC AFFAIRS
2018 -19
2019 -20
2020 -21
Public Affairs Director
1
1
1
Communications Manager
1
1
1
Marketing and Communications Specialist
1
1
1
Administrative Assistant
1
1
1
TOTAL POSITIONS
4
4
4
PERFORMANCE INDICATORS
Press Releases /News Flash
Marketing Materials Produced
Completed website work orders
Number of customers served (advertisers)
Number of Magazines Printed
137
2018 -19
2019 -20
2020 -21
Workload /Output Measures
Actual
Estimate
Budget
Press Releases /News Flash
Marketing Materials Produced
Completed website work orders
Number of customers served (advertisers)
Number of Magazines Printed
137
135
136
414
400
450
28
40
50
42
50
50
187,399
186,000
192,000
Percentage of Magazine Contracted
50 of 249
50% 50% 50%
XXXXXXXX
2018 -19
2019 -20
2020 -21
Efficient
Actual
Estimate
Budget
Percentage of Magazine Contracted
50 of 249
50% 50% 50%
XXXXXXXX
PUBLIC AFFAIRS
XXXXXXXX
Average cost per Advertising Run outside of
the magazine 200 200 200
Schertz Magazine Ad revenue
City Sponsored /Non- revenue
Percentage open rate for e- newsletter
Percentage click rate for e- newsletter
143,720
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
Schertz Magazine Ad revenue
City Sponsored /Non- revenue
Percentage open rate for e- newsletter
Percentage click rate for e- newsletter
143,720
120,000
2019 -20
28,250
22,000
22,000
20%
28.8%
27%
8.7%
10.8%
10%
Personnel
Supplies
City Support Services
Operations Support
Staff Support
Professional Services
Operating Equipment
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$286,833 $291,976 $301,129
733 670 1,700
1,975 990 0
21,895 35,995 46,643
7,818 5,739 11,100
286,850 250,375 267,000
3,080 0 0
$609,184 $585,745 $628,421
The FY 2020 -21 Budget increases 7.3% from the FY 2019 -20 year end estimate
due to a citizen satisfaction survey that is done every other year. Personnel also
increases with the classification and compensation study recommendation.
51 of 249
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
Supplies
City Support Services
Operations Support
Staff Support
Professional Services
Operating Equipment
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$286,833 $291,976 $301,129
733 670 1,700
1,975 990 0
21,895 35,995 46,643
7,818 5,739 11,100
286,850 250,375 267,000
3,080 0 0
$609,184 $585,745 $628,421
The FY 2020 -21 Budget increases 7.3% from the FY 2019 -20 year end estimate
due to a citizen satisfaction survey that is done every other year. Personnel also
increases with the classification and compensation study recommendation.
51 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
PUBLIC AFFAIRS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMX>=X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel Services
170 - 511110 Regular
203,058
207,661
202,351
193,563
209,066
212,564
170 - 511120 Overtime
311
687
970
228
400
981
170- 511180 LTD
637
530
627
149
149
659
170 - 511210 Longevity
4,629
3,828
4,258
3,808
3,808
4,636
170- 511230 Certification Allowance
0
300
0
650
650
0
170 - 511310 FICA - Employer
15,791
16,703
15,870
14,822
15,966
16,677
170 - 511350 TMRS- Employer
33,566
34,432
33,151
29,031
32,656
35,571
170 - 511410 Health- Employer
18,941
22,432
28,693
26,508
29,053
30,613
170 - 511500 Workers' Compensation
234
259
261
228
228
277
TOTAL Personnel Services
277,168
286,833
286,181
268,987
291,976
301,978
Supplies
170 - 521000 Operating Supplies
224
95
146
120
120
1,000
170- 521010 Operating Supplies- Events
925
0
0
0
0
0
170 - 521100 Office Supplies
976
638
554
318
550
700
TOTAL Supplies
2,125
733
700
438
670
1,700
City Support Services
170- 532800 Other Events
0
1.975
11000
990
990
0
TOTAL City Support Services
0
1,975
1,000
990
990
0
Operations Support
170 - 534000 Postage
1,036
1,111
17,850
6,540
15,000
18,050
170 - 534100 Advertising
10,920
7,904
7,750
5,436
5,500
7,050
170 - 534200 Printing & Binding
3,770
12,392
20,832
11,099
15,000
21,000
170- 534500 Memberships - Organizations
187
255
255
255
255
255
170 - 534550 Business Meetings /Networking
328
234
288
144
240
288
TOTAL Operations Support
16,241
21,895
46,975
23,475
35,995
46,643
Staff Support
170 - 535100 Uniforms
32
117
220
76
220
220
170 - 535300 Memberships
20
0
0
0
0
0
170 - 535400 Publications
0
130
200
88
150
200
170 - 535500 Training /Travel
3,202
7,570
10,480
1,779
5,000
10,480
170- 535510 Meeting Expenses
0
0
369
341
369
200
TOTAL Staff Support
3,253
7,818
11,269
2,283
5,739
11,100
Professional Services
170 - 541300 Other /Consl /Prof Services
0
40,799
20,000
13,738
22,000
36,500
170 - 541305 Prof Services - Writers /Photogr
0
6,823
10,000
6,080
8,000
10,000
170 - 541350 Magazine- Printing Services
0
92,292
94,000
83,382
94,000
94,000
170- 541355 Design Services
3,120
87,550
65,000
62,808
65,000
65,000
170 - 541360 Magazine - Postage
0
57,886
60,000
51,248
60,000
60,000
170- 541365 Delivery Services
0
1.500
1,500
750
1.375
1.500
TOTAL Professional Services
3,120
286,850
250,500
218,005
250,375
267,000
52 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z P1AMXX XX
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operatina Equipment
170 - 571000 Furniture & Fixtures 28 3,080 0 0 0 0
TOTAL Operating Equipment 28 3,080 0 0 0 0
TOTAL PUBLIC AFFAIRS 301,935 609,184 596,624 514,178 585,745 628,421
53 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
RECORDS MANAGEMENT
Personnel Services
171 - 511110 Regular
171 - 511120 Overtime
171- 511180 LTD
171 - 511210 Longevity
171- 511310 FICA - Employer
171 - 511350 TMRS- Employer
171 - 511410 Health- Employer
171 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
Utility Services
Operations Support
Staff Support
171 - 535100 Uniforms
171- 535500 Training /Travel
TOTAL Staff Support
Professional Services
171- 541310 Contractual Services
TOTAL Professional Services
Operating Equipment
TOTAL RECORDS MANAGEMENT
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PxMx>wx
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
30,363
0
0
0
0 0
33
0
0
0
0 0
100
0
0
0
0 0
1,896
0
0
0
0 0
2,410
0
0
0
0 0
5,214
0
0
0
0 0
7,753
0
0
0
0 0
42
0
0
0
0 0
47,812
0
0
0
0 0
55
0
0
0
0 0
231
0
0
0
0 0
286
0
0
0
0 0
14,527
0
0
0
0 0
14,527
0
0
0
0 0
62, 624 0
54 of 249
0 0 0 0
9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
SCHERTZ TALES MAGAZINE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
0
172 - 511110
Regular
89,232
172 - 511180
LTD
156
172- 511210
Longevity
290
172 - 511310
FICA - Employer
6,850
172- 511350
TMRS - Employer
14,449
172 - 511410
Health - Employer
15,482
172 - 511500
Workers' Compensation
98
TOTAL Personnel
Services
126,557
Supplies
0
0
172 - 521100
Office Supplies
91
TOTAL Supplies
0
91
Operations
Support
0
172 - 534000
Postage
231
172 - 534200
Printing & Binding
1,223
172 - 534550
Business Meetings /Networking
216
TOTAL Operations
Support
1,670
Staff Support
0
0
172- 535100
Uniforms
97
172 - 535300
Memberships
170
172 - 535500
Training /Travel
2,69
TOTAL Staff
Support
2,957
Professional
Services
0
172 - 541305
Prof Services - Writers /Photogr
5,575
172- 541350
Printing Services
82,560
172 - 541355
Design Services
92,614
172- 541360
Postage Services
56,717
172 - 541365
Delivery Services
1,50
TOTAL Professional
Services
238,966
Fund Charaes
/Transfers
0
Qoeratina Eauipment
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
( 350)
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
( 350)
0
0
0
0
TOTAL SCHERTZ TALES MAGAZINE 370,241 ( 350)
55 of 249
0 0 0 0
XXXXXXXX
DEPARTMENT: 173 ENGINEERING
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Engineering Department serves as technical advisor to the City Manager, City
Council, Executive Staff, and other City departments. Engineering collaborates
with Public Works, Planning and Community Development, Economic
Development, Parks and Recreation, and other departments, citizens, developers,
and other governmental agencies in order to effectively plan and implement
infrastructure improvement and development for the organized growth of the City.
Engineering is responsible for the development and implementation of the City's
Capital Improvement Programs for water, wastewater, streets, and drainage. That
responsibility includes the development and maintenance of infrastructure master
plans; the prioritization of projects; the identification and procurement of project
funding; and the management of the design and construction of necessary
infrastructure.
The Engineering Department reviews applications for public and private land
development for conformance with adopted engineering standards, policies,
codes, and infrastructure master plans. Engineering Inspectors ensure that the
construction of public infrastructure both privately and publicly constructed
follows appropriate standards and specifications. Ensuring compliance promotes
a safe community in which the essential services of the provision of water,
wastewater, transportation, and drainage are available and arranged for fiscal
sustainability.
The Engineering Department maintains standard construction details, technical
specifications, and design guidelines.
The Transportation Safety Advisory Commission (TSAC) is staffed by the
Engineering Department. The TSAC is a Commission that hears citizen input,
considers transportation issues, and makes recommendations to City Council
regarding traffic and transportation related matters throughout the City.
56 of 249
ENGINEERING
XXXXXXXX
ENGINEERING 2018 -19
2019 -20
2020 -21
City Engineer 1
1
1
Engineer 1
3
3
Senior Graduate Engineer 1
1
1
Graduate Engineer 1
1
1
Project Manager 1
0
0
Engineering Inspector 2
2
2
TOTAL POSITIONS 7
8
8
ACCOMPLISHMENTS AND GOALS
FY 2019 -2020 Accomplishments
Along with other Departments, successfully managed the following Capital
Improvement Projects (in various stages of completion):
Corbett Elevated Storage Tank and Associated Distribution Mains
construction complete
Woman Hollering Creek Wastewater Trunk Main completed design
and easement acquisition completed (without the need for
condemnation)
2018 Street Preservation and Maintenance Projects construction
complete
2020 Street Preservation and Maintenance Projects in design and
construction
Trail and Bike Lane Project (technical support for Parks) design
complete
Collaborated with City of Cibolo and developer on the design and
construction administration and inspection of the extension of the Ripps-
Kreusler extension and expansion of the portion of Cibolo Valley Drive
within the City of Schertz.
57 of 249
ENGINEERING
Update of Water and Wastewater Master Plans and updated Impact Fee
Ordinance underway.
Maintained strategic partnership with Texas Department of Transportation.
FY 2020 -2021 Goals
Continue improvement and update of standard construction details,
technical specifications, and design guidelines
Continue support of development and implementation of comprehensive
Capital Improvement Program including water, wastewater, drainage, and
roadway projects
Complete Water and Wastewater Master Plans and implement updated
Impact Fee ordinance
Provide efficient, clear review of construction plans and other development
submittals
Continue promotion of efficacy of TSAC activities and actions
Continue successful partnership with TxDOT
PERFORMANCE INDICATORS
Capital Improvement Projects (number
active)
Grading and Clearing Permits Issued
Grading and Clearing Permits Active
(Average Monthly Concurrent Maximum)
Grading and Clearing Permits Active
(Concurrent Maximum)
Grading and Clearing Permits Issued
acreage
Number of Non - Construction Plan
Reviews (includes master plans, plats,
site plans, etc.)
Residential Subdivision Construction
number of projects (completed projects)
Residential Subdivision Construction
dollar value of public improvements
(completed projects)
Commercial Subdivision Construction
number of projects (completed projects)
9
2018 -19
2019 -20
2020 -21
Workload/Output Measures
Actual
Estimate
Budget
Capital Improvement Projects (number
active)
Grading and Clearing Permits Issued
Grading and Clearing Permits Active
(Average Monthly Concurrent Maximum)
Grading and Clearing Permits Active
(Concurrent Maximum)
Grading and Clearing Permits Issued
acreage
Number of Non - Construction Plan
Reviews (includes master plans, plats,
site plans, etc.)
Residential Subdivision Construction
number of projects (completed projects)
Residential Subdivision Construction
dollar value of public improvements
(completed projects)
Commercial Subdivision Construction
number of projects (completed projects)
9
16
11
29
25
25
47
48
45
55
60
50
278
200
250
83
98
100
1 3 3.8
$1.1 Million $3.0 Million $3.8 Million
58 of 249
4 5 3
XXXXXXXX
ENGINEERING
XXXXXXXX
Commercial Subdivision Construction $2.3 Million $4.6 Million $2.0 Million
dollar value of public improvements
(completed projects)
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$633,491
$632,854
$808,237
Supplies
1,167
2,650
2,350
City Support Services
0
448
500
Utility Services
7,061
5,544
4,350
Operations Support
0
100
100
Staff Support
12,762
12,238
18,704
Professional Services
19,831
30,000
40,000
Operating Equipment
538
3,300
3,885
Capital Outlay
28,607
0
0
Total
$703,456
$687,134
$878,126
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 27.8% from the year end estimate due to
personnel changes. FY 2020 -21 will have a full year funding of the new engineer
position approved in FY 2019 -20, funding of the promotion of the Project Manager
to an Engineer, and include pay adjustments from the classification and
compensation study recommendation.
59 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
ENGINEERING
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
Py£X>WX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
403,775
173 - 511110
Regular
441,845
173 - 511120
Overtime
0
173- 511180
LTD
1,396
173 - 511210
Longevity
4,399
173- 511230
Certification Allowance
3,000
173 - 511310
FICA - Employer
32,690
173 - 511350
TMRS- Employer
72,507
173 - 511410
Health- Employer
56,689
173 - 511500
Workers' Compensation
2,029
TOTAL Personnel
Services
614,555
Supplies
93,068
50,775
173 - 521000
Operating Supplies
0
173- 521100
Office Supplies
1,192
173 - 521300
Motor Vehicle Supplies
132
TOTAL Supplies
675,951
1,324
City Support
Services
490
173- 532400
Computer Fees & Licenses
650
TOTAL City
Support Services
650
Utility Services
1,100
1,000
173 - 533330
Telephone /Internet
0
173 - 533500
Vehicle Fuel
2,908
TOTAL Utility
Services
2,908
Qoerations
Support
448
173- 534000
Postage
48
173 - 534200
Printing & Binding
0
TOTAL Operations
Support
48
Staff Support
2,044
2,044
173 - 535100
Uniforms
1,735
173 - 535300
Memberships
315
173- 535400
Publications
0
173 - 535500
Training /Travel
6,181
173- 535510
Meeting Expenses
76
173 - 535600
Professional Certification
578
TOTAL Staff
Support
8,886
459,705
470,890
403,775
442,556
560,037
0
0
171
150
0
1,346
1,522
318
318
1,736
5,287
6,811
6,246
6,246
8,047
3,000
2,619
2,216
3,000
2,592
35,116
38,259
29,618
34,092
43,632
75,835
79,919
60,274
71,428
93,068
50,775
73,380
67,665
72,836
96,363
2,427
2,551
2.228
2,228
2,762
633,491
675,951
572,510
632,854
808,237
490
1,200
39
1,200
1,000
603
1,100
806
1,100
1,000
74
350
30
350
350
1,167
2,650
875
2,650
2,350
0
448
432
448
500
0
448
432
448
500
3,632
839
2,044
2,044
850
3,429
3,000
3,730
3,500,
3,500
7,061
3,839
5,773
5,544
4,350
0
0
0
0
0
0
100
31
100
100
0
100
31
100
100
2,173
3,198
483
3,198
3,338
434
2,420
892
2,420
2,420
596
500
0
500
500
8,588
12,156
1,538
5,000
11,156
241
620
311
550
620
730
570
231
570
670
12,762
19,464
3,455
12,238
18,704
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9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMX>=X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
173 - 541100 Engineering Services
5,399
173 - 541300 Other Professional Services
0
173 - 541310 Prof Svcs -Plan Review
5.712
TOTAL Professional Services
11,111
Maintenance Services
Rental /Leasing
Operating Equipment
173 - 571000 Furniture & Fixtures
0
173- 571300 Computer & Periphe. < $5000
0
TOTAL Operating Equipment
0
Capital Outlay
173- 581200 Vehicles & Access. Over $5,00
0
TOTAL Capital Outlay
0
TOTAL ENGINEERING 639,481
8,661 30,000 8,000 15,000 20,000
11,170 30,000 7,791 15,000 20,000
0 0 0 0 0
19,831 60,000 15,791 30,000 40,000
538 900 0 900 900
0 3,659 199 2.400 2.985
538 4,559 199 3,300 3,885
28.607 0 0 0 0
28,607 0 0 0 0
703,456
61 of 249
767,011 599,066 687,134 878,126
XXXXXXXX
.,,aH I S PAGE IN TEN TI. ._ N A.L L N" £...,, FI' Bl..,3.A N K...
62 of 249
XXXXXXXX
.,,aH I S PAGE IN TEN TI. ._ N A.L L N" £...,, FI' Bl..,3.A N K...
63 of 249
XXXXXXXX
DEPARTMENT: 256 POLICE
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Schertz Police Department provides service to approximately 32 square miles,
with the City in three different counties. The police department receives thousands
of calls for services annually through the communications division and dispatches
for Police, Fire, Emergency Medical Service, and Animal Services. Additionally,
the police department provides dispatch services for the City of Cibolo Police, Fire
and Animal Services departments, and Schertz Emergency Medical Service
dispatch for Cibolo, Marion, Seguin, and Santa Clara and other county areas. The
Patrol Division provides a visible presence in the community, with the goal of crime
prevention, crime reduction, traffic safety, and the promotion of overall public
safety. The Investigations Division investigates incidents that occurred within the
City, processes crime scenes, and follows up through prosecution with the County
and District Attorneys of all three counties. The Records Unit receives and
prepares cases for submission to County and District Attorneys. The School
Resource Program provides a visible presence on the campuses within the City;
makes educational presentations to the students and staff, along with investigating
crimes on campus. The Animal Services Division is responsible for the
enforcement of State laws and City ordinances regarding the care and treatment
of animals, rabies control, and overall public health through disease and population
control. The Community Outreach Officer interacts with Homeowner Associations,
provides education and crime prevention programs to the community, and
oversees the Citizens Police Academy and the Citizens on Patrol. Our Crime
Victim Liaison protects the rights and assists in the needs of the crime victims in
Schertz, Live Oak, and Cibolo
GOALS AND OBJECTIVES
Promoting a safe community through public education, community
involvement, criminal investigations, enforcement action and other essential
services.
promoting a feeling of safety for all
citizens and visitors to the city, including neighborhoods, commercial areas,
parks and public facilities.
64 of 249
POLICE
To increase department participation in community programs and increase
citizen interest and participation in police department programs which lends
to an attractive, safe community and promotes economic prosperity.
To enhance the recruitment of high quality officers /personnel to serve the
citizens of Schertz and to retain those employees in which the City has
already invested with an engaged workforce.
ORGANIZATIONAL CHART
65 of 249
XXXXXXXX
POLICE
XXXXXXXX
POLICE
2018 -19
2019 -20
2020 -21
Chief of Police
1
1
1
Assistant Chief of Police
1
1
1
Captain
0
0
1
Lieutenants
4
4
4
Sergeants
6
6
6
Corporals
11
11
11
School Resource Sergeant
1
1
1
School Resource Corporal
1
1
1
School Resource Officer
2
2
3
Officers
31
32
32
DEA Task Force Operators
2
2
2
Traffic Corporal
1
1
1
Traffic Officer
1
1
1
Environmental Officer
1
1
1
Code Enforcement Officers
2
2
2
Sanitarian
1
1
1
Senior Administrative Assistant
1
1
1
Administrative Assistant
1
1
1
Records Manager
1
1
1
Records Clerk
2
2
2
Civilian Evidence Technician
1
1
1
Crime Victim Liaison
1
1
1
Animal Services Manager
1
1
1
Animal Services Officer
4
4
4
Animal Services Kennel Tech
1
2
2
PT Animal Services Kennel Tech
2
2
2
Communications Manager
1
1
1
Communications Shift Supervisor
4
4
4
Communications Officer
12
12
12
Crossing Guards (Part Time)
16
16
16
TOTAL POSITIONS
114
117
119
LAW ENFORCEMENT COMMISSIONS
2018 -19
2019 -20
2020 -21
Fire Dept. Law Enforcement Commission
1
1
1
TOTAL COMMISSIONS
1
1
1
66 of 249
POLICE
XXXXXXXX
2018 -19 2019 -20 2020 -21
Workload /Output Actual Estimate Budget
Dispatch -911 Calls
Patrol- Citations /Warnings Issued
Inv - Criminal Cases Filed w/ Prosecutor
Inv -Cases Investigated per Investigator
Inv -Total Cases Cleared
Records -Total Active Alarm Permits
Records -Open Records Requests
Federal Seizures
Crime Victim Liaison - Assigned Cases
26,713
27,400
28,100
9,115
6,732
7,500
914
955
980
279
275
295
254
282
300
3,084
3,100
3,300
2,543
1,800
2,500
$195,344
$30,000
$55,000
236
520
560
2018 -19 2019 -20 2020 -21
Workload /Output Marshals Division Actual Estimate Budget
Marshals
Warrants Issued 1,468 1,243 1,350
Warrants Cleared 1,789 1,458 1,575
Animal Services
Animals Taken In
1,157
1,175
1,200
Adoptions
369
465
450
Return to Owner
233
375
400
Transferred Out
227
230
230
Wildlife Release
132
95
100
Euthanized
82
50
55
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POLICE
XXXXXXXX
Budget 2018 -19 2019 -20 2020 -21
Actual Estimate Budget
Personnel
Supplies
City Support Services
Utility Services
Operations Support
Staff Support
City Assistance
Professional Services
Maintenance Services
Rental /Leasing
Operating Equipment
Capital Outlay
Total
$7,319,850 $7,325,884 $8,598,839
98,547
106,436
120,176
27,192
25,401
26,000
155,544
158,779
211,800
8,066
16,875
18,685
145,132
132,341
188,898
50,555
74,141
81,100
108,697
78,109
84,583
64,190
72,368
90,705
0
44,544
0
399,511
273,386
211,173
199,597
692,455
540,720
$8,576,881
$9,377,445
$10,172,678
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 8.5%
for additional personnel expenditures. T
Student Resource Officer and a new Ca
Other personnel increases include a
classification and compensation study.
additional vehicle fuel and training in an
filled.
from the FY 2019 -20 year end estimate
hese personnel increases include a new
ptain position for the Police Department.
pay increase as recommended by the
The FY 2020 -21 Budget will also include
ticipation of more officer positions being
68 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
POLICE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMXXXAX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel Services
256 - 511110 Regular
4,191,212
4,765,561
5,111,319
4,495,484
4,851,535
5,722,899
256 - 511120 Overtime
197,721
247,200
179,450
245,876
255,000
203,597
256- 511180 LTD
13,224
13,859
15,474
3,497
3,497
17,507
256 - 511210 Longevity
95,568
102,756
108,221
108,647
108,458
100,958
256- 511220 Clothing Allowance
59,606
66,384
72,059
59,282
66,008
73,253
256 - 511230 Certification Allowance
39,577
39,556
43,262
41,927
43,802
58,560
256 - 511310 FICA - Employer
340,504
400,619
429,825
363,505
407,730
459,468
256 - 511350 TMRS- Employer
725,510
819,967
885,321
707,607
851,702
990,614
256 - 511410 Health - Employer
522,959
499,951
715,177
643,728
699,490
921,512
256- 511500 Workers' Compensation
35,514
42,826
44,273
38,662
38,662
50,471
TOTAL Personnel Services
6,221,395
6,998,680
7,604,381
6,708,216
7,325,884
8,598,839
Supplies
256- 521000 Operating Supplies
21,116
33,558
42,325
31,960
39,303
60,641
256 - 521100 Office Supplies
4,270
6,004
6,400
5,685
6,186
8,500
256 - 521150 Child Safety Supplies
10,152
0
3,450
2,835
3,400
4,325
256 - 521200 Medical /Chem Supplies
0
0
0
0
0
28,300
256 - 521300 Motor Veh. Supplies
13,566
17,024
17,510
17,290
17,290
18,410
TOTAL Supplies
49,104
56,586
69,685
57,769
66,179
120,176
City Support Services
256 - 532500 City Insurance - Commercial
24,230
26,264
26,000
26,401
26,401
26,000
TOTAL City Support Services
24,230
26,264
26,000
26,401
26,401
26,000
Utility Services
256- 533200 Electric Utility Service
0
0
0
0
0
29,400
256 - 533310 Telephone /Cell Phone
0
81
0
5,936
7,500
0
256- 533330 Telephone /Internet
0
189
39,000
0
0
0
256 - 533410 Water Utility Service
0
0
0
0
0
21,600
256- 533500 Vehicle Fuel
89,017
97,644
123,549
70,600
94,995
160,800
TOTAL Utility Services
89,017
97,914
162,549
76,536
102,495
211,800
Operations Support
256 - 534100 Advertising
0
0
7,400
1,654
6,293
7,400
256- 534200 Printing & Binding
2,991
7,836
10,686
3,978
10,389
11,285
TOTAL Operations Support
2,991
7,836
18,086
5,632
16,682
18,685
Staff Support
256 - 535100 Uniforms
40,788
43,954
43,027
27,546
42,891
54,033
256 - 535200 Awards
1,800
1,316
3,100
3,046
3,055
3,250
256 - 535210 Employee Recognition- Morale
2,122
4,268
4,900
4,306
4,300
5,500
256- 535300 Memberships
2,078
1,526
3,690
2,247
3,690
3,620
256 - 535400 Publications
306
( 402)
490
74
490
490
256- 535500 Training /Travel
68,656
81,678
49,150
29,664
65,879
118,255
256 - 535510 Meeting Expenses
760
3,220
3,250
912
3,014
3,750
TOTAL Staff Support
116,509
135,559
107,607
67,794
123,320
188,898
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9 -04 -2020 02:21 PM
101- GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
p1ACmx)=X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Assistance
256 - 537100 Medical Services 15,108
256 - 537800 Community Outreach 4.607
TOTAL City Assistance 19,715
Professional Services
256 - 541300 Prof Services /Consulting 53,396
256- 541310 Contract Service - Crematory 0
256 - 541700 Microchip Service 0
TOTAL Professional Services 53,396
Fund Charaes /Transfers
Maintenance Services
256- 551100 Building Maintenance
256 - 551400 Minor & Other Equip Maint
256- 551700 Abatement /Lot Cleaning
256 - 551800 Other Maintenance Agreements
256 - 551810 Maintenance Agr. - Radios
TOTAL Maintenance Services
Debt Service
1,000
1,753
0
745
50,08C
53,578
9,783 0 0 0 70,800
6.960 91100 6.992 8.647 10.300
16,742 9,100 6,992 8,647 81,100
80,629 73,993 51,576 70,659 73,503
0 0 0 0 800
0 0 0 0 10,280
80,629 73,993 51,576 70,659 84,583
0
0
0
0
0
1,505
3,818
2,542
2,542
4,300
8,050
10,000
7,505
8,630
20,000
795
775
775
775
825
51.680
57,840
37.400
57.840
65.580
62,030
72,433
48,223
69,788
90,705
Rental /Leasing
256 - 561200 Lease /Purchase Payments
0
0
44,544
44,544
44,544
0
TOTAL Rental /Leasing
0
0
44,544
44,544
44,544
0
Operating Equipment
256- 571000 Furniture & Fixtures
4,094
5,248
6,155
6,014
6,155
9,620
256 - 571200 Vehicles & Access. LESS $5,00
28,885
307,437
202,041
141,275
163,256
150,500
256- 571300 Computer & Periphe. < $5000
0
0
68,257
66,220
66,220
29,970
256 - 571600 Donation - Expense
545
27,655
0
125
125
0
256- 571800 Equipment under $5,000
45.308
55.210
67,155
29,234
37.792
21.083
TOTAL Operating Equipment
78,831
395,551
343,608
242,867
273,548
211,173
Capital Outlay
256 - 581200 Vehicles & Access. Over $5,00
504,003
199,597
351,635
324,804
351,038
333,485
256- 581300 Computer & Periphe. > $5,000
0
0
0
0
0
13,080
256 - 581800 Equipment Over $5,000
25,425
0
195,380
194,952
208,252
194,155
TOTAL Capital Outlay
529,428
199,597
547,015
519,757
559,291
540,720
TOTAL POLICE
7,238,194
8,077,388
9,079,000
7,856,307
8,687,438
10,172,678
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9 -04 -2020 02:21 PM
101- GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
MARSHAL'S OFFICE
Personnel Services
259 - 511110 Regular
259 - 511120 Overtime
259 - 511180 LTD
259 - 511210 Longevity
259 - 511220 Clothing Allowance
259 - 511230 Certification Allowance
259 - 511310 FICA - Employer
259 - 511350 TMRS- Employer
259 - 511410 Health - Employer
259 - 511500 Worker' Compensation
TOTAL Personnel Services
Supplies
259 - 521000 Operating Supplies
259 - 521100 Office Supplies
259 - 521300 Motor Vehicle Supplies
259 - 521600 Equip Maint Supplies
TOTAL Supplies
Utility Services
259 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
259 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
259 - 535100 Uniforms
259 - 535300 Memberships
259 - 535500 Training /Travel
259 - 535510 Meeting Expenses
TOTAL Staff Support
City Assistance
Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P1AMXXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
237,246
0
0
0
0
0
4,079
0
0
0
0
0
774
0
0
0
0
0
6,526
0
0
0
0
0
3,120
0
0
0
0
0
2,210
0
0
0
0
0
18,769
0
0
0
0
0
40,857
0
0
0
0
0
31,871
0
0
0
0
0
2,847
0
0
0
0
0
348,298
0
0
0
0
0
191
0
0
0
0
0
715
0
0
0
0
0
1, 862
0
0
0
0
0
76
0
0
0
0
0
2,844
0
0
0
0
0
6.242
0
0
0
0
0
6,242
0
0
0
0
0
106
0
0
0
0
0
106
0
0
0
0
0
1,091
0
0
0
0
0
250
0
0
0
0
0
4,159
0
0
0
0
0
45
0
0
0
0
0
5,546
0
0
0
0
0
71 of 249
9 -04 -2020 02:21 PM C I T Y O F S C H E R T Z PYMXXKKX
PROPOSED BUDGET WORKSHEET
101- GENERAL FUND AS OF: AUGUST 31ST, 2020
PUBLIC SAFETY
EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
259 - 551800 Other Maintenance Agreements
1,656
0
0
0
0
0
259 - 551810 Maintenance Agr. - Radios
2.600
0
0
0
0
0
TOTAL Maintenance Services
4,256
0
0
0
0
0
Operating Equipment
259 - 571800 Equipment Less $5,000
4,756
0
0
0
0
0
TOTAL Operating Equipment
4,756
0
0
0
0
0
Capital Outlay
TOTAL MARSHAL'S OFFICE 372,049 0 0 0 0 0
TOTAL PUBLIC SAFETY 13,339,628 14,328,041 15,642,026 13,732,800 15,447,817 17,346,531
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9 -04 -2020 02:21 PM
101- GENERAL FUND
HEALTH
EXPENDITURES
ANIMAL SERVICES
Personnel Services
762 - 511110 Regular
762 - 511120 Overtime
762- 511180 LTD
762 - 511210 Longevity
762- 511220 Clothing Allowance
762 - 511230 Certification Allowance
762 - 511310 FICA - Employer
762 - 511350 TMRS- Employer
762 - 511410 Health- Employer
762 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
762- 521000 Operating Supplies
762 - 521100 Office Supplies
762 - 521200 Medical /Chem Supplies
762 - 521300 Motor Veh. Supplies
TOTAL Supplies
City Support Services
762- 532800 Promotional Events
TOTAL City Support Services
Utility Services
762 - 533200 Electric Utility Service
762- 533410 Water Utility Service
762 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
762 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
762- 535100 Uniforms
762 - 535200 Awards
762- 535210 Employee Recognition- Morale
762 - 535500 Training /Travel
762 - 535510 Meeting Expenses
TOTAL Staff Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P £X)WX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
187,676
196,431
242,632
207,680
236,200
0
7,560
29,697
38,800
12,666
17,500
0
493
551
730
148
148
0
2,514
1,435
1,264
870
870
0
1,703
0
0
0
0
0
1,500
1,525
3,089
1,200
1,300
0
14,733
17,646
21,800
16,340
19,574
0
32,164
37,347
45,538
32,391
40,888
0
35,695
34,033
50,816
49,001
57,723
0
2,392
2.505
2.889
2.523
2.523
0
286,430
321,170
407,558
322,819
376,726
0
15,440
19,252
17,910
14,425
18,278
0
426
79
2,000
621
1,740
0
21,076
22,528
25,386
23,416
25,000
0
0
102
1,385
28
208
0
36,941
41,961
46,681
38,490
45,226
0
792
928
0
0
0
0
792
928
0
0
0
0
21,091
22,548
21,996
20,570
28,683
0
21,690
28,422
19,808
11,410
22,375
0
10,417
6,660
5,213
3,602
5,226
0
53,198
57,630
47,017
35,581
56,284
0
442
230
1,000
93
193
0
442
230
1,000
93
193
0
3,361
5,652
7,611
2,508
6,318
0
0
0
250
0
0
0
0
0
1,200
277
278
0
2,757
3,891
3,000
465
2,425
0
226
29
500
37
50
0
6,344
9,573
12,561
3,287
9,071
0
73 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
HEALTH
EXPENDITURES
City Assistance
762 - 537100 Medical Services
762 - 537105 TER Program
TOTAL City Assistance
Professional Services
762 - 541300 Other Consl /Prof Services
762- 541310 Contrct Svc- BlueBonnet- Cremat
762 - 541700 Microchip Service
762 - 541702 Spay & Neuter
TOTAL Professional Services
Fund Charges /Transfers
Maintenance Services
762 - 551100 Building Maintenance
762- 551400 Minor & Other Equip Maint
762 - 551700 Abatement
762 - 551810 Maintenance Agr. - Radios
TOTAL Maintenance Services
Rental /Leasing
Operating Equipment
762 - 571000 Furniture & Fixtures
762 - 571200 Vehicles & Access. Less $5,00
762 - 571500 Equipment
762 - 571600 Donation - Expense
762 - 571700 Improvements under $5,000
762 - 571800 Equipment Under $5,000
TOTAL Operating Equipment
Capital Outlay
762 - 581200 Vehicles & Access. Over $5,00
762 - 581600 Donation Expense - Capital
762 - 581800 Equipment Over $5,000
TOTAL Capital Outlay
TOTAL ANIMAL SERVICES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XXKXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
18,863
33,813
56,213
47,880
65,494
0
255
0
0
0
0
0
19,118
33,813
56,213
47,880
65,494
0
0
1,920
0
0
0
0
637
1,197
800
477
800
0
2,036
4,951
4,290
3,325
6,650
0
18.107
20,000
0
0
0
0
20,781
28,068
5,090
3,802
7,450
0
14,286
85
0
0
0
0
0
155
500
0
500
0
330
0
0
0
0
0
2,080
1,920
2,400
1,440
2,080
0
16,696
2,160
2,900
1,440
2,580
0
0
0
437
437
437 0
250
0
3,200
2,367
2,367 0
1,505
3,450
2,241
2,241
2,241 0
20,889
0
0
0
0 0
174
510
0
0
0 0
1,509
0
0
0
0 0
24,327
3,960
5,878
5,046
5,045 0
64,912
0
60,754
58,887
58,887 0
0
0
0
20,103
20,103 0
0
0
54,174
54,174
54,174 0
64,912
0
114,928
133,164
133,164 0
529,980 499,493
74 of 249
699,825 591,603 701,233 0
9 -04 -2020 02:21 PM
101- GENERAL FUND
HEALTH
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
Py£XXxxx
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
ENVIRONMENTAL HEALTH
Personnel Services
772 - 511110 Regular
91,681
0
0
0
0
0
772 - 511120 Overtime
2,508
0
0
0
0
0
772 - 511180 LTD
291
0
0
0
0
0
772 - 511210 Longevity
1,974
0
0
0
0
0
772 - 511220 Clothing Allowance
1,684
0
0
0
0
0
772 - 511310 FICA - Employer
6,977
0
0
0
0
0
772 - 511350 TMRS- Employer
14,210
0
0
0
0
0
772 - 511410 Health- Employer
15,153
0
0
0
0
0
TOTAL Personnel Services
134,477
0
0
0
0
0
Supplies
772 - 521000 Operating Supplies
428
0
0
0
0
0
772 - 521100 Office Supplies
372
0
0
0
0
0
TOTAL Supplies
800
0
0
0
0
0
Utility Services
Qperations Support
772- 534200 Printing & Binding
242
0
0
0
0
0
TOTAL Operations Support
242
0
0
0
0
0
Staff Support
772 - 535100 Uniforms
467
0
0
0
0
0
772 - 535500 Training /Travel
3.463
0
0
0
0
0
TOTAL Staff Support
3,930
0
0
0
0
0
City Assistance
772- 537800 Community Outreach
338
0
0
0
0
0
TOTAL City Assistance
338
0
0
0
0
0
Professional Services
772 - 541300 Other Consl /Prof Services
19,395
0
0
0
0
0
TOTAL Professional Services
19,395
0
0
0
0
0
Maintenance Services
772 - 551700 Abatement /Lot Cleaning
7,124
0
0
0
0
0
TOTAL Maintenance Services
7,124
0
0
0
0
0
75 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
HEALTH
EXPENDITURES
CITY OF S C H E R I Z PyMXWX
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operatina Equipment
772 - 571000 Furniture & Fixtures
431
0
0 0
0
0
772 - 571800 Equipment < $5,000
1.236
0
0 0
0
0
TOTAL Operating Equipment
1,667
0
0 0
0
0
Capital Outlay
772 - 581200 Vehicles & Access. > $5,000
31,807
0
0 0
0
0
TOTAL Capital Outlay
31,807
0
0 0
0
0
TOTAL ENVIRONMENTAL HEALTH 199,779 0 0 0 0 0
TOTAL HEALTH 729,759 499,493 699,825 591,603 701,233 0
76 of 249
XXXXXXXX
DEPARTMENT: 257 FIRE RESCUE
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
The Schertz Fire Rescue Department is a paid career department that responds
to all fire and emergency service calls in the City of Schertz, the contracted areas
of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities.
All department members are certified as structural firefighters and emergency
medical technicians through the Texas Commission on Fire Protection and the
Texas Department of Health Services, respectively. Schertz firefighters are highly
trained with many holding advanced firefighter, medical, and multi - discipline
specialized certifications. Schertz Fire Rescue has an active public education /fire
prevention program that conducts code review and enforcement within the city.
Fire and arson investigation services are maintained within the department.
GOALS AND OBJECTIVES
Deliver comprehensive safety services of the highest quality.
• Respond to 90% of City within 5 minutes from time of dispatch.
• Pre -fire plan all commercial occupancies in the city once per year,
and extra hazard occupancies twice per year.
Support and maintain a safe, healthy, well trained, and high performing work
force.
• Improve training opportunities
specialized operations.
• Build upon area -wide technical
wildland strike teams.
and encourage involvement in
rescue, hazardous materials, and
Provide high quality medical first responder service as part of an integrated
emergency medical service.
• Encourage advanced medical training and certifications.
• Support emergency medical operations through interdepartmental
cooperation.
Become the community resource for life safety knowledge and information
regarding Schertz Fire Rescue.
• Semi - Annual inspects all schools and nursing homes.
• Encourage public speaking for all firefighters.
• Maintain safe construction and occupancy within the city through
code enforcement.
77 of 249
FIRE RESCUE
XXXXXXXX
Attract and maintain a qualified and diverse workforce.
• Encourage diverse applicants through career fairs and public
education.
• Continue to apply for staffing grants through Department of
Homeland Security.
ORGANIZATIONAL CHART
FIRE RESCUE
2018 -19
2019 -20
2020 -21
Fire Chief
1
1
1
Assistant Chief
1
1
1
Emergency Management Coordinator
0
0
1
Fire Marshal
1
1
1
Deputy Fire Marshal
1
1
1
Battalion Chief
4
4
4
Lieutenant
9
9
9
Fire Apparatus Operator
9
9
9
Firefighter
18
18
18
Administrative Assistant
1
1
1
TOTAL POSITIONS
451
451
46
78 of 249
FIRE RESCUE
►; ► ► •
Number of Commercial Occupancies
Total staffing
Suppression staffing
Prevention staffing
Support staffing
(command /training /admin)
Number of fire stations
Number of full -time engine
companies
955
2018 -19
2019 -20
2020 -21
Input
Actual
Estimate
Budget
Number of Commercial Occupancies
Total staffing
Suppression staffing
Prevention staffing
Support staffing
(command /training /admin)
Number of fire stations
Number of full -time engine
companies
955
1018
1035
45
45
46
39
39
39
2
2
2
4
4
5
3
3
3
3
3
3
Number of incidents
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Number of incidents
3,753
4,000
4,150
Unit Responses (# calls for all units
Actual
Estimate
Budget
responding to all emergencies)
5,257
5,730
5,900
Buildings preplan contacts
262/237
272/206
Training Hours /Employee
Community Contact (citizen contact)
6,538
20,000
18,000
Fire Inspections Conducted
463
450
600
Plan Reviews Completed
205
260
260
Training Hours Provided
7,949
10,504
12,500
I
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimate
Budget
Average Drive Time (Minutes)
5.51
5.45
• Drive Time < 4 Minutes
31%
32%
• of Buildings Preplanned
100%
100%
• Prevention Contacts
29%
29%
Inspections per Inspector
262/237
272/206
Training Hours /Employee
205
318
79 of 249
5.40
31%
100%
29%
360/240
329
XXXXXXXX
FIRE RESCUE
XXXXXXXX
Personnel
Supplies
Utility Services
Operations Support
Staff Support
City Assistance
Professional Services
Maintenance Services
Other Costs
Rental /Leasing
Operating Equipment
Capital Outlay
Total
$4,611,501
18,529
55,221
392
172,038
20,868
33,465
70,560
1,594
25,581
100,193
177,855
$5,287,797
PROGRAM JUSTIFICATION AND ANALYSIS
$4,948,288 $5,249,151
23,355 23,855
83,000
1,000
• •11
24,000
69,000
• X11
/•
10,600
• 14•
188,706
76,600
2,150
196,600
23,000
55,500
76,000
0
13,500
143,000
291,000
$6,150,356
The FY 2020 -21 Budget will increase 6.2% from the FY 2019 -20 year end estimate
from higher personnel costs to hire a new Emergency Management Coordinator
to oversee the Emergency Operations Center during events, coordinate the update
of emergency plans, and apply for applicable grants. Capital Outlay will increase
to begin replacing handheld radios over 3 years.
80 of 249
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
Supplies
Utility Services
Operations Support
Staff Support
City Assistance
Professional Services
Maintenance Services
Other Costs
Rental /Leasing
Operating Equipment
Capital Outlay
Total
$4,611,501
18,529
55,221
392
172,038
20,868
33,465
70,560
1,594
25,581
100,193
177,855
$5,287,797
PROGRAM JUSTIFICATION AND ANALYSIS
$4,948,288 $5,249,151
23,355 23,855
83,000
1,000
• •11
24,000
69,000
• X11
/•
10,600
• 14•
188,706
76,600
2,150
196,600
23,000
55,500
76,000
0
13,500
143,000
291,000
$6,150,356
The FY 2020 -21 Budget will increase 6.2% from the FY 2019 -20 year end estimate
from higher personnel costs to hire a new Emergency Management Coordinator
to oversee the Emergency Operations Center during events, coordinate the update
of emergency plans, and apply for applicable grants. Capital Outlay will increase
to begin replacing handheld radios over 3 years.
80 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
FIRE RESCUE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P £X)=X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
257 - 533100 Gas Utility Service
257 - 511110
Regular
2,567,507
2,940,564
2,891,488
2,935,807
3,094,509
3,254,823
257 - 511120
Overtime
430,940
380,812
440,000
210,314
400,000
425,000
257 - 511180
LTD
8,160
8,758
8,432
2,149
2,149
9,552
257 - 511210
Longevity
62,328
63,571
68,486
64,128
65,450
71,860
257 - 511220
Clothing Allowance
12,720
13,524
13,316
12,744
14,000
13,478
257 - 511230
Certification Allowance
41,755
43,670
47,336
35,405
42,000
47,597
257 - 511310
FICA - Employer
231,811
263,091
263,396
237,338
276,620
289,985
257 - 511350
TMRS- Employer
502,724
563,873
550,205
476,246
577,830
618,540
257 - 511410
Health - Employer
313,707
309,147
400,802
413,756
453,962
489,772
257 - 511500
Workers' Compensation
20,051
24.492
24.927
21.768
21.768
28.544
TOTAL Personnel
Services
4,191,703
4,611,501
4,708,388
4,409,657
4,948,288
5,249,151
Supplies
98,600
257 - 535210 Employee Recognition- Morale
4,325
4,452
4,700
1,316
4,700
257 - 521000
Operating Supplies
4,059
5,064
7,590
2,646
7,000
7,500
257 - 521100
Office Supplies
1,976
2,574
3,200
1,909
3,200
3,200
257 - 521200
Medical /Chem Supplies
5,266
9,324
11,003
7,851
10,955
10,955
257 - 521300
Motor Veh. Supplies
37
136
1,000
469
1,000
1,000
257 - 521600
Equip Maint Supplies
905
1,433
1,200
593
1,200
1,200
TOTAL Supplies
195,600
12,244
18,529
23,992
13,468
23,355
23,855
City Support Services
Utility Services
257 - 533100 Gas Utility Service
3,150
5,409
7,000
5,077
7,000
7,000
257 - 533200 Electric Utility Service
9,393
9,685
25,000
16,025
20,000
25,000
257- 533320 Telephone /Air Cards
0
0
3,000
0
0
3,000
257 - 533330 Telephone /Internet
1,023
142
0
0
0
0
257- 533410 Water Utility Service
1,821
1,347
21,800
18,505
18,000
3,600
257 - 533500 Vehicle Fuel
33.643
38,638
38,000
27,730
38,000
38,000
TOTAL Utility Services
49,030
55,221
94,800
67,337
83,000
76,600
Operations Support
257 - 534100 Advertising
0
0
150
0
0
150
257 - 534200 Printing & Binding
142
392
1,000
335
1,000
2,000
TOTAL Operations Support
142
392
1,150
335
1,000
2,150
Staff Support
257 - 535100 Uniforms
82,009
87,750
97,600
76,940
97,600
98,600
257 - 535210 Employee Recognition- Morale
4,325
4,452
4,700
1,316
4,700
4,700
257 - 535300 Memberships
2,643
3,058
3,500
3,307
3,500
3,500
257 - 535400 Publications
1,966
1,854
3,500
1,472
3,500
2,300
257- 535500 Training /Travel
56,503
65,122
72,199
57,780
72,000
73,000
257 - 535510 Meeting Expenses
3,499
2,907
4,388
2,198
4,300
4,500
257- 535600 Professional Certification
6.012
6.894
10,000
6.937
10.000
10.000
TOTAL Staff Support
156,958
172,038
195,887
149,951
195,600
196,600
81 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMX>=X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Assistance
257 - 537800 Community Outreach 15,18
TOTAL City Assistance 15,183
Professional Services
257- 541300 Other Professional Services 25,875
TOTAL Professional Services 25,875
Fund Charaes /Transfers
Maintenance Services
257 - 551400 Minor & Other Equip Maint
257 - 551800 Other maintenance agreement
257 - 551810 Maintenance Agr. - Radios
257 - 551900 Construction
TOTAL Maintenance Services
Other Costs
257 - 554200 Deployment - Reimb- TIFMAS
TOTAL Other Costs
Debt Service
54
20,001
14,040
24,87'
58,968
15,160
15,160
20,868 24,000 18,898 24,000 23,000
20,868 24,000 18,898 24,000 23,000
33,465 68,000 59,161 69,000 55,500
33,465 68,000 59,161 69,000 55,500
284
2,500
882
15,000
2,500
20,964
31,012
19,006
31,400
43,500
13,100
15,000
10,080
15,000
15,000
36,213
15,000
6,408
15,000
15,000
70,560
63,512
36,376
76,400
76,000
1,594
0
3,726
2,061
0
1,594
0
3,726
2,061
0
Rental /Leasing
257 - 561200 Lease /Purchase Payments
15,916
25,581
10,600
81990
10,600
13,500
TOTAL Rental /Leasing
15,916
25,581
10,600
8,990
10,600
13,500
Operating Equipment
257 - 571000 Furniture & Fixtures
14,582
14,417
49,803
39,314
39,034
22,000
257 - 571200 Vehicles & Access. LESS $5,00
5,544
7,995
8,000
7,114
8,125
10,000
257 - 571300 Computer & Periphe. < $5000
14,545
13,907
19,787
18,829
19,750
18,000
257 - 571310 Computer Software
1,278
6,417
8,000
7,167
8,000
15,000
257 - 571400 Communication Equip LESS $500
4,054
11,964
17,937
11,153
17,937
18,000
257 - 571600 Police /Fire /Medical Equipment
97,767
40,568
87,180
58,298
65,000
46,000
257 - 571800 Equipment under $5,000
5,429
4,926
9,200
7,428
9,200
14,000
TOTAL Operating Equipment
143,199
100,193
199,907
149,302
167,046
143,000
Capital Outlay
257 - 581200 vehicles & Access. Over $5,00
89,953
177,855
132,000
114,050
132,000
134,000
257 - 581400 Communication Equip Over $500
0
0
25,388
25,388
25,388
135,000
257 - 581600 Donation - Expense
24,864
0
0
15,318
15,318
0
257 - 581800 Equipment Over $5,000
7,000
0
16,000
14,957
16,000
22,000
TOTAL Capital Outlay
121,817
177,855
173,388
169,712
188,706
291,000
TOTAL FIRE RESCUE
4,806,193
5,287,798
5,563,624
5,086,913
5,789,056
6,150,356
82 of 249
XXXXXXXX
DEPARTMENT: PLANNING AND COMMUNITY
DEVELOPMENT
DIVISION: 258 BUILDING INSPECTIONS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Building Inspections Division assists customers seeking permits and
inspections for various residential and commercial construction projects. The
Division is responsible for maintaining health, safety, and welfare through
professional review of building plans, permits and performing inspections to
works closely with citizens, contractors, builders, developers, and other City
Departments to assist in creating an attractive and safe community.
GOALS AND OBJECTIVES
Implement new permitting /planning /Code Enforcement software to provide
increased customer service, transparency, and efficiency on all
development projects.
Continue to improve department processes to expedite the plan review
and permitting process.
Strive to provide superior customer service through courteous and
professional relationships with the community.
Continue to train counter staff to interpret building code regulations with
the goal to successfully guide customers through the permit and
inspection process.
Promote the use of automated technology in permit application and
inspection software (SharePoint, WebQA, and permitting software City
View) which will streamline the process and provide the applicant with on-
line access to projects.
Continue to provide and improve upon a high level of professional services
to the varied stakeholders served, including builders, developers,
landowners, neighborhood groups, business owners, appointed officials
and Council members, and citizens of the community.
83 of 249
INSPECTIONS
XXXXXXXX
Promote continuous staff development and cross training to improve
efficiency and customer service by increasing the technical knowledge of
staff.
Continue to expand efforts for community education of Building Safety
through the City of Schertz Building Safety Month activities.
Review, adopt and implement new Building Codes in order to ensure the
health and safety of Schertz residents.
ACCOMPLISHMENTS
Inspections staff obtained various International Code Council (ICC) and
Texas State Board of Plumbing Examiners Inspector.
Attended various continuing education classes virtually related to building
code regulations, the Master Exam Prep Class for Plumbing, Coaching
and Teambuilding Skills for Managers and Supervisors, ADA Accessibility
Training, various webinars for inspector training, and training to maintain
active Plumbing Licenses and Master Electrical Licenses.
Continually improved upon the customer service with the addition of some
graphic brochures for permitting, carports, sheds, etc.
Continued the yearly program to raise awareness for Building Safety
Month which included safety tips on the City social media site and an
article in the Schertz Magazine.
Successfully continued with the digital plan and permit submittal and
review process by utilizing SharePoint and WebQA to increase efficiency
and customer service and added organization to provide for internal
improvements.
Continually reviewed and improved the online inspection request system
based on customer input to improve communication with customers.
Continued the monthly contractor meetings and quarterly meetings with
the Greater San Antonio Builders Association (GSABA) to foster
partnerships with the building community.
Increased focus on continued training for staff.
84 of 249
INSPECTIONS
• A► •►_ I I Eel . 1
XXXXXXXX
INSPECTIONS 2018 -19
2019 -20
2020 -21
Dir. of Planning & Comm. Dev. 1
1
1
Executive Assistant 1
1
1
Chief Building Official 1
1
1
Plans Examiner 1
1
1
Building Inspector 3
5
5
Permit Technician 2
2
2
Development Specialists* 0
1
1
TOTAL POSITIONS 1 91
121
12
*Split with Utility Billing
1:34N 9[61N7 ,F_1L1 us] =1111101QW -A to]
New Residential Construction
2018 -19
2019 -20
2020 -21
Workload /Output
Actual
Estimate
Budget
New Residential Construction
338
360
360
New Commercial Construction
19
26
26
Reroof Permits
903
850
850
Accessory /Temporary Building Permits
49
25
25
Deck/Patio Permits
83
60
60
Sign Permits
102
100
100
Other Permits
2986
3000
3000
Mechanical Permits
1116
900
900
85 of 249
INSPECTIONS
Electric Permits
Plumbing Permits
XXXXXXXX
918 800 800
1389 1000 1000
Total Permit/License /Fee Revenue $2,279,822 $2,547,756 $2,547,756
Standard Inspections (i.e. framing) 13,338 15,000 15,000
and Re- Inspections
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
I Estimate
Budget
Standard Inspections (i.e. framing) 13,338 15,000 15,000
and Re- Inspections
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$802,083
$816,684
$897,110
Supplies
2,897
5,378
5,076
Utility Services
6,047
6,000
8,400
Operations Support
1,206
2,400
1,000
Staff Support
25,975
41,261
41,261
Professional Services
69,720
70,000
70,000
Operating Equipment
2,841
600
650
Capital Outlay
52,087
29,000
0
Total
$962,856
$971,323
$1,023,497
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 5.4% from the FY 2019 -20 year end estimate
with the implementation of the classification and compensation recommendation.
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9 -04 -2020 02:21 PM
101- GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
INSPECTIONS
Personnel Services
258 - 511110 Regular
258 - 511120 Overtime
258 - 511180 LTD
258 - 511210 Longevity
258 - 511230 Certification Allowance
258 - 511310 FICA - Employer
258 - 511350 TMRS- Employer
258 - 511410 Health- Employer
258 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
258 - 521000 Operating Supplies
258 - 521100 Office Supplies
258 - 521300 Motor vehicle Supplies
258 - 521600 Equip Maint Supplies
TOTAL Supplies
City Sui2port Services
Utility Services
258 - 533500 vehicle Fuel
TOTAL Utility Services
Operations Support
258 - 534200 Printing & Binding
TOTAL Operations Support
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMX>WX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
420,670
568,258
567,480
533,892
569,659
608,575
27,467
14,090
17,460
5,984
18,000
15,212
1,300
1,611
1,759
438
438
1,887
7,295
8,672
13,952
11,849
11,849
12,809
0
182
291
277
300
288
33,516
44,918
45,805
40,640
43,265
48,682
73,523
95,749
95,683
79,638
89,331
103,840
64,366
67,260
97,084
83,756
82,507
104,162
11081
1.342
1,529
1,335
1.335
1.655
629,218
802,083
841,043
757,809
816,684
897,110
1,056
1,287
1,614
597
1,614
1,600
1,399
1,378
1,890
756
2,400
2,400
72
159
864
151
864
576
22
73
500
0
500
500
2,549
2,897
4,868
1,503
5,378
5,076
4,461
6,047
9,720
4,018
6,000
8,400
4,461
6,047
9,720
4,018
6,000
8,400
1.781
1,206
2,400
155
2,400
11000
1,781
1,206
2,400
155
2,400
1,000
Staff Support
258 - 535100 Uniforms
4,857
5,306
8,690
2,738
8,690
8,690
258 - 535300 Memberships
259
318
745
388
745
745
258 - 535400 Publications
1,589
1,345
2,298
93
2,298
2,298
258 - 535500 Training /Travel Staff
9,942
16,133
23,341
7,794
23,341
23,341
258 - 535510 Meeting Expenses
666
830
2,100
430
2,100
2,100
258 - 535600 Professional Certification
1.941
2.042
4.087
874
4.087
4.087
TOTAL Staff Support
19,254
25,975
41,261
12,316
41,261
41,261
ity Assistance
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9 -04 -2020 02:21 PM
101- GENERAL FUND
PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
p1ACmx>wX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
258 - 541300 Other Consl /Prof Services 260,540
TOTAL Professional Services 260,540
Maintenance Services
Rental /Leasing
Operating Equipment
258 - 571000 Furniture & Fixtures 5,391
258 - 571200 vehicles &Access. LESS $5,000 0
TOTAL Operating Equipment 5,391
Capital Outlay
258 - 581200 Vehicles & Access. Over $5,00 0
TOTAL Capital Outlay 0
TOTAL INSPECTIONS
69,720 70,000 13,225 70,000 70,000
69,720 70,000 13,225 70,000 70,000
903 1,110 553 600 650
1,938 0 0 0 0
2,841 1,110 553 600 650
52,087 29,000 0 29,000 0
52,087 29,000 0 29,000 0
923,193 962,856
88 of 249
999,402 789,580 971,323 1,023,497
XXXXXXXX
DEPARTMENT: PUBLIC WORKS
DIVISION: 359 STREETS
FUND: 101 GENERAL FUND
•
The Street Department provides high quality service in design, construction, and
renovation of streets and continues to perform services in a customer service first
manner to meet the needs of the citizens. Provides safe and efficient movement
of the people and goods through a well- designed, operated, and maintained
transportation network. Evaluates affordability and efficiency options for providing
street maintenance services. Chipping service is provided as requested by the
residents. The Street Division assists other departments as needed.
GOALS AND OBJECTIVES
Apply preventative maintenance strategies to extend the life of City streets
and reduce unscheduled maintenance.
Plan, design, construct, operate, and maintain traffic functions, traffic
control devices, street resurfacing and rehabilitation, street lights, street
signs, street sweeping, and crosswalk signals.
Emphasize safety to our employees to reduce preventable accidents.
Provide traffic counts and speed information on specific streets as
requested.
Design and prepare street maintenance plans, pothole patching, and
sidewalk construction.
89 of 249
PUBLIC WORKS - STREETS
•: A► • _ I I Eel ._:1
STREETS
2018 -19
2019 -20
2020 -21
Public Works Manager Streets/Drainage
1
1
1
Street Supervisor
1
1
1
Foreman
1
1
1
Street Worker 11
5
6
6
Street Worker 1
6
8
8
TOTAL POSITIONS
14
17
17
PERFORMANCE INDICATORS
Street Sweeping hours
2018 -19
2019 -20
2020 -21
Workload /Output
Actual
Estimate
Budget
Street Sweeping hours
1252
1284
1512
Number of signs produced
975
992
1000
Quantity of asphalt purchased (tons)
248
350
400
Special projects (Hours)
131
900
800
Street centerline miles
163
165
167
Annual cost to operate street
sweepers (operators and fuel)
Cost per ton of asphalt
Approved daily budget expenditures
for operation
90 of 249
118,450 122,003
45 45
4,561 4,447
125,663
45
4323
XXXXXXXX
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimate
Budget
Annual cost to operate street
sweepers (operators and fuel)
Cost per ton of asphalt
Approved daily budget expenditures
for operation
90 of 249
118,450 122,003
45 45
4,561 4,447
125,663
45
4323
XXXXXXXX
PUBLIC WORKS - STREETS
XXXXXXXX
Effectiveness
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Hours spent on roadway maintenance 2340 2380 2600
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$725,346
Supplies
92,910
City Support
0
Utility Services
184,414
Staff Support
17,397
Professional Services
6,345
Maintenance Services
40,561
Rental /Leasing
5,043
Operating Equipment
41,318
Capital Outlay
188,545
Total
$1,301,880
PROGRAM JUSTIFICATION AND ANALYSIS
$764,448
118,900
2,000
174,600
15,338
15,000
331,869
5,000
3,400
342,125
$1,772,801
$933,250
117,950
0
176,000
21,120
18,000
285,500
6,000
9,800
0
$1,567,620
The FY 2020 -21 Budget will decrease 11.6% from the FY 2019 -20 year end
estimate. Increases in personnel expenditures related to the classification and
compensation study implementation is offset with fewer capital purchases planned
in FY 2020 -21.
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9 -04 -2020 02:21 PM
101- GENERAL FUND
PUBLIC ENVIRONMENT
EXPENDITURES
STREETS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XWX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
2,515
3,250
2,199
3,500
3,750
359 - 521050 Operating Supplies -Sign
359 - 511110
Regular
507,802
491,977
570,015
437,946
495,927
602,025
359 - 511120
Overtime
5,124
6,032
6,305
7,733
9,200
6,240
359 - 511180
LTD
1,601
1,478
1,767
389
389
1,866
359 - 511210
Longevity
15,381
16,927
17,138
16,786
16,786
19,162
359 - 511230
Certification Allowance
2,389
2,112
2,910
1,569
2,000
2,880
359 - 511310
FICA - Employer
40,314
40,391
45,206
34,739
40,070
47,776
359 - 511350
TMRS- Employer
85,636
83,788
95,097
67,434
83,702
102,467
359 - 511410
Health- Employer
101,200
66,618
121,404
89,008
100,817
131,464
359 - 511500
Workers' Compensation
13.958
16.024
17.954
15.678
15.678
19.370
TOTAL Personnel
Services
773,404
725,346
877,796
671,283
764,569
933,250
Supplies
359 - 521000 Operating Supplies
2,342
2,515
3,250
2,199
3,500
3,750
359 - 521050 Operating Supplies -Sign
19,967
16,691
52,300
36,582
35,000
30,000
359 - 521055 Operating Supplies- StreetMain
56,259
71,658
65,200
48,768
77,200
80,000
359 - 521100 Office Supplies
295
350
400
328
400
400
359 - 521200 Medical /Chem Supplies
1,000
465
1,000
510
1,000
2,000
359 - 521300 Motor Veh. Supplies
995
1,232
1,800
1,108
1,800
1,800
TOTAL Supplies
80,858
92,910
123,950
89,495
118,900
117,950
City Support Services
10,496
17,397
15,320
14,008
15,338
21,120
359 - 532800 EMPLOYEE APPRECIATION EVENTS
0
0
2,500
1,229
2,000
0
TOTAL City Support Services
0
0
2,500
1,229
2,000
0
Utility Services
359 - 533200 Electric Utility Service
135,545
140,869
140,000
123,407
142,000
140,000
359 - 533210 Utilities - Poles
0
4,440
0
0
0
0
359 - 533410 Water Utility Service
559
473
0
487
600
0
359 - 533500 Vehicle Fuel
36,954
38,631
35,000
28,092
32,000
36,000
TOTAL Utility Services
173,057
184,414
175,000
151,986
174,600
176,000
Operations Support
Staff Support
359 - 535100
Uniforms
8,351
13,338
12,000
11,383
12,000
13,500
359 - 535300
Memberships
0
149
0
0
0
0
359 - 535500
Training /Travel
1,423
3,023
2,100
2,084
2,138
5,000
359 - 535510
Meeting Expenses
495
726
1,200
541
700
1,200
359 - 535600
Professional Certification
227
161
20
0
500
1,420
TOTAL Staff
Support
10,496
17,397
15,320
14,008
15,338
21,120
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101- GENERAL FUND
PUBLIC ENVIRONMENT
EXPENDITURES
City Assistance
Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
Pymxxxxx
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
359 - 541310 Contractual Services 18,19
TOTAL Professional Services 18,193
Maintenance Services
359 - 551400 Minor & Other Equip Maint 0
359 - 551600 Outsourced Street Maintenance 70,181
TOTAL Maintenance Services 70,181
Debt Service
Rental /Leasing.
359 - 561100 Rental- Equipment
3.201
TOTAL Rental /Leasing
3,201
Operating Equipment
359 - 571000 Furniture & Fixtures
300
359 - 571200 Vehicles & Access under $5,00
1,166
359 - 571800 Equipment under $5,000
5,196
TOTAL Operating Equipment
6,662
Capital Outlay
359 - 581200 Vehicles & Access. Over $5,00
7,475
359 - 581750 Street Crossing Improvements
25,818
359 - 581800 Equipment Over $5,000
60.860
TOTAL Capital Outlay
94,153
6,345 91800 9.765 15,000 18,000
6,345 9,800 9,765 15,000 18,000
320 500 0 500 500
40,241 331,369 142,252 331,369 285,000
40,561 331,869 142,252 331,869 285,500
5,043 3,200 11900 5,000 6,000
5,043 3,200 1,900 5,000 6,000
0 300 0 0 300
0 0 0 0 5,000
41,318 1,400 1,201 3,400 4,500
41,318 1,700 1,201 3,400 9,800
156,398 282,125 250,025 282,125 0
0 60,000 10,449 60,000 0
32,147 0 0 0 0
188,545 342,125 260,474 342,125 0
TOTAL STREETS 1,230,206 1,301,880 1,883,260 1,343,593 1,772,801 1,567,620
TOTAL PUBLIC ENVIRONMENT 1,230,206 1,301,880 1,883,260 1,343,593 1,772,801 1,567,620
93 of 249
XXXXXXXX
DEPARTMENT: 460 PARKS, RECREATION AND
COMMUNITY SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Parks, Recreation, and Community Services department oversees the
maintenance and management of approximately 400 acres of park land, to include
the maintenance of municipal facilities, creek ways, swimming pools, park irrigation
systems, trails, restrooms, pavilions, open space, playground equipment,
benches, picnic tables, lighting, mowing contracts oversight, campus formal bed
maintenance contracts, and oversight of athletic field maintenance by sports
associations (Buffalo Valley Youth Association and Schertz Youth Soccer
Alliance). It conducts community -wide tree planting and beautification programs.
Acquires, designs, constructs, and renovates existing and additional park land and
facilities. It provides citizen input and communication venues utilizing the Parks
and Recreation Advisory Board, community surveys, and community meetings. It
plans and implements over 50 special events, recreation programs, and parades.
The Director of Parks, Recreation, and Community Services oversees the budgets
for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special
Events Fund. In addition, the Director oversees and manages the contracts with
the YMCA of Greater San Antonio for the staffing and programming of the
Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center,
and the outdoor pools at Pickrell Park and Wendy Swan Memorial Park.
GOALS AND OBJECTIVES
Continue to develop a system of parks, open space, recreational facilities,
and leisure services that will meet the needs of an expanding community.
Implement the on -going Parks and Open Space Master Plan
recommendations and priorities to keep pace with the needs of an
expanding community.
Continue the development of trails and greenbelts to improve connectivity
among parks, neighborhoods, churches, schools, public facilities, and
municipal buildings.
Provide recreational and leisure opportunities to City of Schertz residents
of all ages through the provision of high quality parks and recreational
facilities, swimming pools, and senior center.
94 of 249
XXXXXXXX
PARKS, RECREATION AND COMMUNITY SERVICES
Continue to expand our internal, recreation services program through our
Music & Movies in the Park series, restructuring of our established special
events, and introduction of more adult- oriented sports opportunities.
Continue to expand our nature park educational opportunities through more
organized, structured site tours and programming accomplished through
partnerships with the Friends of Crescent Bend Nature Park, members of
the local birding community, and the local school district (SCUCISD).
ORGANIZATIONAL CHART
PARKS, RECREATION & COMMUNITY SERVICES
2018 -19
2019 -20
2020 -21
Director of Parks, Recreation & Community Services
1
1
1
Administrative Assistant
1
1
1
Parks Manager
1
1
1
Park Maintenance Crew Supervisor
1
1
1
Park Maintenance Technician 1
4
5
5
Park Worker I, Part Time
1
1
1
Seasonal Park Workers
1
1
1
Events Manager
1
1
1
Events Specialist
1
1
1
TOTAL POSITIONS
12
13
13
95 of 249
XXXXXXXX
PARKS, RECREATION AND COMMUNITY SERVICES
�. �.
Total Acres of Park Land Managed
Total Acres of City Campuses Managed
Total Acres of Land Managed Per FTE
Total Miles of Trails Managed
Special Events, Programs & Parades
401.11 401.11 401.11
48.68 52.37
89.96 89.96 75.58
25 25
50 50 50
2018 -19
2019 -20
2020 -21
Workload/Outputs
Actual
Estimate
Budge
Total Acres of Park Land Managed
Total Acres of City Campuses Managed
Total Acres of Land Managed Per FTE
Total Miles of Trails Managed
Special Events, Programs & Parades
401.11 401.11 401.11
48.68 52.37
89.96 89.96 75.58
25 25
50 50 50
Acres of Contractual Mowing
Acres of Athletic Association Maintenance
Hours of Volunteer Service
Hours of Athletic Association Service
119.40
2018 -19
2019 -20
2020 -21
Efficiency
Actual
I Estimate
Budget
Acres of Contractual Mowing
Acres of Athletic Association Maintenance
Hours of Volunteer Service
Hours of Athletic Association Service
119.40
119.40
123.09
70.02
70.02
70.02
800
500
500
1,200
1,200
1,200
Cost Benefit for Athletic Association Field
Maintenance
Cost Benefit for Volunteer Hours
Special Events Attendance
Youth Sports Registrations (BVYA &
SYSA)
off
MI
0 MIZ
off
-11
.M
Budget
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Bud et
Cost Benefit for Athletic Association Field
Maintenance
Cost Benefit for Volunteer Hours
Special Events Attendance
Youth Sports Registrations (BVYA &
SYSA)
off
MI
0 MIZ
off
-11
.M
Budget
2018 -19
2019 -20
2020 -21
Supplies
Actual
Estimate
Budget
Personnel
$568,334
$599,005
$711,570
Supplies
68,853
99,425
99,350
City Support Services
20,808
105,934
86,500
Utility Services
225,783
246,500
246,000
Operations Support
1,847
1,530
2,000
Staff Support
17,338
15,240
19,670
Professional Services
151,897
137,500
137,500
Maintenance Services
11,688
99,164
24,000
Rental /Leasing
13,630
10,000
10,000
96 of 249
xxxxxxxx
PARKS, RECREATION AND COMMUNITY SERVICES
Operating Equipment
Capital Outlay
Total
93,040
66,829
65,000
310,419
176,408
185,000
$1,483,637
$1,557,535
$1,586,590
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020-21 Budget will increase 1.9% from the FY 2019-20 year end estimate
with the classification and compensation study recommendation which is partially
offset with less maintenance with the completion of the Senior Center Parking lot
renovation.
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9 -04 -2020 02:21 PM
101- GENERAL FUND
PARKS & RECREATION
EXPENDITURES
PARKS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P YM XXVAXAX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
41,419
29,117
31,671
30,990
34,250
34,250
460 - 511110
Regular
301,260
384,802
433,586
370,081
391,154
470,136
460 - 511120
Overtime
16,047
17,549
14,793
13,009
17,800
16,448
460- 511180
LTD
885
1,106
1,326
237
237
1,439
460 - 511210
Longevity
6,669
9,832
4,022
3,157
2,900
3,608
460- 511230
Certification Allowance
2,908
3,485
6,984
1,227
1,768
6,912
460 - 511310
FICA - Employer
24,030
31,366
35,142
28,502
31,653
38,017
460 - 511350
TMRS- Employer
52,016
66,696
72,479
54,964
66,083
80,121
460 - 511410
Health- Employer
51,281
49,453
83,806
65,660
83,982
90,565
460 - 511500
Workers' Compensation
3.379
4.045
3,926
3.428
3.428
4.324
TOTAL Personnel
Services
458,475
568,334
656,064
540,265
599,005
711,570
Supplies
460 - 521000
Operating Supplies
41,419
29,117
31,671
30,990
34,250
34,250
460- 521100
Office Supplies
430
1,330
1,000
1,510
1,550
1,500
460 - 521200
Medical /Chem Supplies
2,502
1,348
2,600
2,125
2,500
2,600
460 - 521300
Motor Vehicle Supplies
256
29
500
514
550
500
460 - 521310
Landscaping Supplies -Parks
21,397
15,071
25,500
13,439
25,500
25,500
460 - 521315
Landscaping Supplies- Campus
943
17,107
30,500
17,979
30,500
30,500
460- 521400
Plumbing Supplies
4,221
4,277
4,000
2,612
4,000
4,000
460 - 521610
Building Maintenance Supplies
619
575
500
99
575
500
TOTAL Supplies
71,788
68,853
96,271
69,267
99,425
99,350
City Support
Services
460 - 532601
Holidazzle
0
0
25,559
25,559
25,559
26,000
460 - 532604
4th of July Jubilee
0
0
26,000
12,316
26,000
26,000
460- 532607
National Night Out
0
0
500
0
0
0
460 - 532619
Schertz Sweetheart
0
0
10,941
2,583
2,500
10,000
460- 532620
Sweetheart Scholarships
0
0
4,000
4,000
4,000
4,000
460 - 532626
Other Events
0
0
37,125
11,501
37,500
6,500
460- 532629
MOVING ON MAIN
0
0
375
375
375
4,000
460 - 532800
Music, Movies in the Park
10,437
20,808
10,000
2,295
10,000
10,000
TOTAL City
Support Services
10,437
20,808
114,500
58,629
105,934
86,500
Utility Services
460- 533200
Electric Utility Service
73,034
67,279
76,000
51,577
76,000
76,000
460 - 533310
Telephone /Cell Phones
28
0
0
0
0
0
460- 533410
Water Utility Service
171,163
147,692
160,000
130,853
160,000
160,000
460 - 533500
Vehicle Fuel
11,804
10,812
8,500
7,725
10,500
10,000
TOTAL Utility
Services
256,028
225,783
244,500
190,155
246,500
246,000
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9 -04 -2020 02:21 PM
101- GENERAL FUND
PARKS & RECREATION
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMXXAXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operations Support
460 - 534100 Advertising 999
460 - 534800 Temporary Empl. Services 0
TOTAL Operations Support 999
Staff Support
460 - 535100 Uniforms 3,853
460- 535300 Memberships 201
460 - 535500 Training /Travel 3,830
460 - 535510 Meeting Expenses 316
TOTAL Staff Support 8,200
Citv Assistance
Professional Services
1,000
460 - 541300 Other Consl /Prof Services
1,646
460- 541310 Contract Services
114,246
TOTAL Professional Services
115,892
Maintenance Services
11000
460 - 551100 Building Maintenance
1,078
460- 551400 Minor & Other Equip Maint
5,418
460 - 551600 Street Maintenance Materials
0
460 - 551618 Veteran's Memorial Maint.
2,316
460 - 551710 Landscaping
4,906
TOTAL Maintenance Services
13,718
Rental /Leasing
1,750
460- 561100 Rental - Equipment
2,321
460 - 561200 Lease Payments - Principal
27,172
TOTAL Rental /Leasing
29,494
Operating Equipment
850
460 - 571000 Furniture & Fixtures
2,574
460 - 571600 Donation - Expense
13,970
460 - 571700 Improvements under $5,000
0
460 - 571800 Equipment under $5,000
7,523
TOTAL Operating Equipment
24,067
Capital Outlay
99,164
460 - 581200 Vehicles & Access. Over $5,00
0
460 - 581700 Improvements Over $5,000
0
460 - 581800 Equipment Over $5,000
70,408
TOTAL Capital Outlay
70,408
1,847
1,000
1,038
1,000
1,000
0
105
106
530
11000
1,847
1,105
1,144
1,530
2,000
7,244
7,195
6,328
6,750
7,195
2,015
1,625
1,657
1,750
1,625
6,897
10,000
5,266
5,890
10,000
1.182
850
571
850
850
17,338
19,670
13,823
15,240
19,670
8,571
7,500
1,868
6,000
6,000
143.326
131,500
106.996
131.500
131.500
151,897
139,000
108,863
137,500
137,500
479
2,500
1,460
1,500
2,500
4,336
5,000
2,745
2,700
5,000
0
60,000
0
60,000
10,000
761
29,878
29,964
29,964
1,500
6,113
51000
4,838
51000
51000
11,688
102,378
39,006
99,164
24,000
13,630
8,015
8,858
10,000
10,000
0
0
0
0
0
13,630
8,015
8,858
10,000
10,000
783
1,829
1,829
1,829
0
0
0
0
0
0
71,718
48,500
44,657
50,000
50,000
20,539
15,000
12,124
15,000
15,000
93,040
65,329
58,609
66,829
65,000
133,974
0
0
0
0
153,733
128,196
34,246
131,631
140,000
22,712
45,000
36,514
44,777
45,000
310,419
173,196
70,761
176,408
185,000
TOTAL PARKS 1,059,505 1,483,637 1,620,028 1,159,378 1,557,535 1,586,590
99 of 249
XXXXXXXX
DEPARTMENT: PARKS, RECREATION, AND
COMMUNITY SERVICES
DIVISION: 463 POOLS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The management and maintenance of two (2) outdoor pools including the
maintenance of swimming facilities, pumping systems, and related aquatic
programs designed to encourage safe use and professional management of these
facilities. Provide contractual oversight of the management, programming, and
maintenance of the Schertz Aquatics Center. Provide citizen input and
communication venues utilizing the Parks and Recreation Advisory Board,
surveys, and community meetings.
GOALS AND OBJECTIVES
Maintain and develop aquatic programs designed to educate our citizens
and to meet the needs of our expanding community.
Maintain a high quality of pool maintenance while providing excellent
aquatic recreation and leisure service programs.
Incorporate management oversight of the Schertz Aquatics Center in order
to expand the availability of recreational and health/well-being programming
and provide year-round access to same.
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ORGANIZATIONAL CHART
PERFORMANCE INDICATORS
Revenue per year Outdoor Pools
Days open per year Outdoor Pools
Daily Admissions Wendy Swan Pool
Total Attendance Wendy Swan Pool
Daily Admissions Pickrell Pool
Total Attendance Pickrell Pool
Season Pool Pass Sales
Total Attendance Schertz Aquatics Ctr
$26,410
2018 -19
2019 -20
2020 -21
Workload/Outputs
Actual
Estimate
Budget
Revenue per year Outdoor Pools
Days open per year Outdoor Pools
Daily Admissions Wendy Swan Pool
Total Attendance Wendy Swan Pool
Daily Admissions Pickrell Pool
Total Attendance Pickrell Pool
Season Pool Pass Sales
Total Attendance Schertz Aquatics Ctr
$26,410
$13,190
$29,000
71
61
71
$3,619
0
$4,000
2,249
0
2,500
$18,517
$11,800
$20,000
10,104
6,500
10,500
$4,274
$1,390
$5,000
78,000
Cost per resident for Pool Operations
*Cost per resident with the new Schertz
Aquatics Center
101 of 249
$14.41 $14.25 $14.25
XXXXXXXX
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimate
Budget
Cost per resident for Pool Operations
*Cost per resident with the new Schertz
Aquatics Center
101 of 249
$14.41 $14.25 $14.25
XXXXXXXX
XXXXXXXX
Supplies
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Supplies
$15,344
$25,500
$25,500
Utility Services
27,256
28,000
16,500
Professional Services
2,993
0
0
Maintenance Services
519,889
434,158
527,878
Operating Equipment
2,125
0
0
Total
$567,606
$484,658
$569,878
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget will increase 17.6% from the FY 2019 -20 year end
estimate in anticipation of opening both pools in summer of 2021.
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101- GENERAL FUND
PARKS & RECREATION
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
pymxwx
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
SWIM POOL
Personnel Services
Supplies
463- 521000 Operating Supplies
3,850
2,271
4,500
3,588
4,500
4,500
463 - 521200 Chem /Med /Lab Supplies
16,070
13,033
18,000
9,198
18,000
18,000
463- 521600 Equip Maint Supplies
570
40
0
0
0
3,000
TOTAL Supplies
20,490
15,344
22,500
12,786
22,500
25,500
City Support Services
Utility Services
463 - 533200 Electric Utility Service
11,354
17,482
10,000
13,413
16,000
10,000
463- 533410 Water Utility Service
16,481
9,773
6,500
2,714
12,000
6,500
TOTAL Utility Services
27,835
27,256
16,500
16,127
28,000
16,500
Operations Support
Staff Support
Professional Services
463 - 541300 Other Consl /Prof Services
0
2,993
0
0
0
0
TOTAL Professional Services
0
2,993
0
0
0
0
Maintenance Services
463 - 551100 Building Maintenance
0
0
0
95
0
0
463 - 551400 Minor & Other Equip Maint
14,143
12,385
13,000
16,657
16,657
10,000
463- 551700 Contract Maintenance
515,073
507,504
517,878
389,207
417,501
517,878
TOTAL Maintenance Services
529,217
519,889
530,878
405,959
434,158
527,878
Rental /Leasing
Operating Equipment
463 - 571000 Furniture & Fixtures
1,032
2,125
0
0
0
0
TOTAL Operating Equipment
1,032
2,125
0
0
0
0
Capital Outlay
TOTAL SWIM POOL 578,573 567,606 569,878 434,871 484,658 569,878
103 of 249
XXXXXXXX
DEPARTMENT: PUBLIC AFFAIRS
DIVISION: 464 EVENT FACILITIES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Under the umbrella of Public Affairs, Event Facilities provides a place where guests
can celebrate life events such as social or cultural activities. The Event Facilities
are centrally located in Schertz for businesses and other organizations to hold
meetings, training, and /or other specialized events. This department handles all
coordinates and executes each event from start to finish (initial deposit to event
feedback).
GOALS AND OBJECTIVES
Promotes community involvement by attracting public events such as
fundraisers, tradeshows /conventions, and performing arts events.
Promotes high quality of life for residents and other customers by providing
an affordable, friendly, and safe gathering place for special events.
Promotes relationships with surrounding cities, businesses, organizations,
and citizens by offering audio /video capabilities and attractive, flexible and
diverse use of venue space through upgrades in technology and building
improvements.
104 of 249
EVENT FACILITIES
91 :jCfAj ► • ►A
EVENT FACILITIES
2018 -19
2019 -20
2020 -21
Civic Center Manager
1
1
1
Civic and Community Centers Coordinator
1
1
1
Event Attendant
3
2
2
P/T Event Attendant
1
2
2
TOTAL POSITIONS
6
6
6
Number of events booked
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Number of events booked
1,019
700
850
Number of events cancelled
30
182
100
Number of facility tours
256
400
400
Number of web inquiries answered
152
225
250
Revenue
105 of 249
302,516 185,000 200,000
41,577 30,000 35,000
XXXXXXXX
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimate
Budget
Revenue
105 of 249
302,516 185,000 200,000
41,577 30,000 35,000
XXXXXXXX
EVENT FACILITIES
XXXXXXXX
Tradeshows /conventions
Customer satisfaction Rating
13 12 13
95% 100% 100%
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
Tradeshows /conventions
Customer satisfaction Rating
13 12 13
95% 100% 100%
Personnel Services
2017 -18
2018 -19
2019 -20
Budget
Actual
Estimate
Budget
Personnel Services
$239,440
$268,222
$286,964
Supplies
3,246
5,740
6,150
Utility Services
40,823
46,800
47,650
Operations Support
10,368
6,172
12,358
Staff Support
3,057
3,479
4,925
Maintenance Services
0
12,000
13,000
Operating Equipment
26,307
12,500
22,000
Total
$323,240
$354,913
$393,047
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget will increase 10.7% from the FY 2019 -20 year end
estimate due to full staffing and the purchase of replacement equipment.
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101- GENERAL FUND
PARKS & RECREATION
EXPENDITURES
EVENT FACILITIES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMXXMX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
179,104
464 - 511110
Regular
33,609
464 - 511120
Overtime
76
464- 511180
LTD
94
464 - 511210
Longevity
10
464- 511310
FICA - Employer
2,578
464 - 511350
TMRS- Employer
5,433
464 - 511410
Health- Employer
6,523
464 - 511500
Workers' Compensation
47
TOTAL Personnel
Services
48,371
Supplies
28,803
20,452
464- 521000
Operating Supplies
3,351
464 - 521050
Ancillary Products
65
464- 521100
Office Supplies
351
TOTAL Supplies
268,222
3,766
Utility Services
4,832
2,518
464 - 533100
Gas Utility Service
804
464- 533200
Electric Utility Service
36,939
464 - 533330
Telephone /Internet
1,302
464- 533410
Water Utility Service
5,807
TOTAL Utility
Services
44,852
Operations
Support
709
464 - 534100
Advertising
4,320
464- 534200
Printing & Binding
29
464 - 534550
Business Meetings /Networking
15
464- 534800
Temporary Empl. Services
11,371
TOTAL Operations
Support
15,735
Staff Support
6,384
8,000
464 - 535100
Uniforms
45
464 - 535300
Memberships
190
464 - 535500
Training /Travel
307
464- 535510
Meeting Expenses
0
TOTAL Staff
Support
542
Professional Services
174,298
193,177
179,104
195,839
198,508
3,271
5,000
1,022
1,000
3,352
450
478
115
115
494
2,805
3,668
3,321
3,321
4,185
14,052
15,430
13,883
15,133
15,752
29,225
32,231
26,989
30,185
33,599
15,085
28,803
20,452
22,413
30,822
253
247
216
216
252
239,440
279,034
245,101
268,222
286,964
2,477
4,832
2,518
4,800
5,000
235
450
240
240
450
534
700
366
700
700
3,246
5,982
3,124
5,740
6,150
709
850
521
800
850
34,033
40,000
21,366
38,000
40,000
0
0
0
0
0
6,081
5,800
6,384
8,000
6,800
40,823
46,650
28,271
46,800
47,650
1,908
5,100
1,046
1,100
6,100
968
2,150
0
1,000
1,150
431
108
72
72
108
7,061
5,000
215
4,000
5,000
10,368
12,358
1,332
6,172
12,358
744
2,000
957
1,100
1,500
201
275
202
210
275
2,112
3,050
2,006
2,000
2,950
0
169
169
169
200
3,057
5,494
3,333
3,479
4,925
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101- GENERAL FUND
PARKS & RECREATION
EXPENDITURES
C I T Y O F S C H E R T Z PymxxxxX
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
464 - 551800 Other Maintenance Agreements
0
0
13,000
5,477
12,000
13,000
TOTAL Maintenance Services
0
0
13,000
5,477
12,000
13,000
Rental /Leasing
Qoerating Equipment
464- 571000 Furniture and Fixtures < $500
941
6,906
2,500
875
2,500
0
464 - 571500 Operating Equipment <$5,000
10,199
19,401
13,000 (
3,453)
10,000
12,000
464 - 571550 Capital Recovery Equipment
1,032
0
10,000
0
0
10.000
TOTAL Operating Equipment
12,172
26,307
25,500 (
2,579)
12,500
22,000
Capital Outlay
464 - 581800 Equipment Over $5,000
0
0
7,000
0
0
0
TOTAL Capital Outlay
0
0
7,000
0
0
0
TOTAL EVENT FACILITIES 125,438 323,241 395,017 284,060 354,913 393,047
108 of 249
xxxxxxxx
NIF1110 ;Ili ilk I am 1 B
DEPARTMENT DESCRIPTION
The Schertz Public Library:
Supports life -long learning, literacy and recreation by developing and maintaining
a wide variety of library materials in print, audiovisual and digital formats for users
of all ages;
Encourages the love of reading and learning by providing story time, special event
programs, and various other literacy -based programs for infants, children and
teens;
Enriches the lives of adults by providing instructional and recreational
programming in high- interest areas such as Internet usage, computer software, e-
readers and other personal digital devices, health and fitness, financial planning,
crafts, and book clubs;
Provides public access to technology including computers, the Internet, wi -fi and
printers, as well as to online employment, business and educational resources;
Provides answers and information to telephone, email, online chat, and in- person
queries;
Provides meeting and study space to individuals and community groups;
Provides community outreach for underserved local residents through special
programs, and
Actively cooperates and interacts with other libraries in the region to share ideas
and stay current in library practices. The library participates in CTLS, Inc.
(Connecting Texas Libraries Statewide), a non - profit corporation that sponsors
continuing education programs for library staff and encourages library usage and
rvice area includes the City of
Schertz, the City of Selma, the City of Cibolo and Guadalupe County.
2020 -21 GOALS
Continue improving the collection and acceptable items -to- customer ratio by
adding titles in a variety of formats. Focus will continue to be on collections with
high turnover rates, e.g., bestsellers, DVDs, graphic novels, beginning readers,
etc., with an additional focus on providing materials on the topics of diversity, equity
and inclusion.
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LIBRARY
xxxxxxxx
Continue weeding projects according to schedule in order to enhance and update
collections.
Continue systematic review and update of policies and procedures with an eye
toward providing excellent customer - focused service, inclusion, and efficiency in
service delivery.
Implement in -house laptop circulation program.
Implement WiFi hot spot circulation program in partnership with Bexar County
Bibliotech Library.
Evaluate services implemented during COVID response for their viability or
sustainability as everyday services (e.g. curbside delivery of materials and virtual
programming)
2019 -20 HIGHLIGHTS AND ACCOMPLISHMENTS
Received Texas Municipal Library Directors 2019 Achievement in Excellence Award
for demonstrating consistent excellence and outstanding contributions to public library
services within our community. Schertz Public Library was one of only 53 public
libraries in Texas to receive this award.
Operations and Collections
Created new services and procedures as part of COVID response in order to
continue offering library service to the community while closed (e.g., curbside
delivery of materials, print jobs, and summer reading materials).
Added approximately 8,000
collections and withdrew more than 9,000 dated, worn, lost and damaged items
Implemented new digital book platform, cloudLibrary, which provides customer
access to more than 200,000 e -books and e- audiobooks.
Offered new options of digital -only library cards and online renewals of library
cards.
•• . •
Implemented a new Dungeons & Dragons program for teens and adults, and a
board game program for all ages.
Implemented a new rogram at Cibolo YMCA and a new Tech
Tuesday program to teach customers about various library -owned e- resources.
Updated Winter Reading Club and Extreme Book Nerd Challenge to simplify
programs and increase participation.
Adapted all Youth and Adult in- person programming to work as virtual
programming during the COVID -19 closure. New programs included the creation
of an all -new summer reading program that included virtual programs, events and
110 of 249
LIBRARY
xxxxxxxx
curbside delivery of craft and science kits to participants; online storytime; Poetry
in Your PJs; a virtual book club called BYOB(ook) Book Nerd Book Club; and
online scrapbooking sessions. The web site was updated to include a virtual
programming page with various online activities for all ages.
Outreach and Partnerships
Continued to partner with the Texas State Library to provide service as a Texas
Talking Books Program Demo Library.
program to encourage reading in non - traditional places.
Continued to partner with SCUCISD for various programs and activities including
several literacy events, digital card registrations at various campuses, serving as
, working
Education Advisory Committee, and providing several outreach programs on
electronic resources to counselors and teachers at SCUCISD schools.
Entered Interlocal agreement with Educational Service Center 20 to provide high-
speed fiber Internet connection to library while reducing monthly Internet cost by
67%
Expanded the marketing of library resources and programs to the community by
working with the Public Affairs Department to develop a marketing plan, redesign
sign, create promotional flyers
and items, and add library content to the Parks, Recreation & FUN Guide.
Virtual Services Librarian worked on the implementation team for the citywide
rollout of CivicRec.
Youth Services Librarian worked with local HOAs to bring book bundles, summer
activities and library cards into neighborhoods during summer while library building
was closed to the public.
Provided rotating collections of library materials to Schertz Senior Center and
Legacy at Forest Ridge Retirement Community.
Partnered with Texas Medicare Solutions to offer a monthly Medicare 101
informational program
Partnered with National Alliance on Mental Illness- Guadalupe Chapter for
community programs and workshops
Continued partnerships with other City departments to provide programming to
community, including Schertz Sweethearts Reading with Royalty program, Kris
Kringle Market during Holidazzle, technology help programs at the Senior Center,
and Touch -a -Truck program.
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LIBRARY
Lei zTeTTI z I prWAN g Lei z Kai no Ell a j
LIBRARY
2018-19
2019-20
2020-21
Library Director
1
1
1
Adult Services Librarian
1
1
0
Youth Services Librarian
1
1
0
Virtual Services Librarian
1
1
0
Librarian
0
0
3
Library Assistant
2
2
2
Library Clerk II
3
3
3
Part-time Circulation Clerk (20 hours)
6
6
0
Library Clerk 1 (20 hours)
0
0
7
Part-time Circulation Clerk (10 hours)
2
2
0
Library Clerk 1 (10 hours)
0
0
2
Part-time Processing Clerk (20 hours)
1
1
0
Part-
1
1
0
Programming Specialist (20 hours)
0
0
1
Library Page (10 hours)
2
2
2
Temp Part-time Library Clerk (Unfunded)
1
1
TOTAL POSITIONS
22
22
PERFORMANCE INDICATORS
Service population (determined by TSLAC)
Total Staffing FTE
Circulation Staffing FTE
Total Operating Budget
Total Materials Collection
Registered Borrowers
Materials Budget
112 of 249
105,629
2018-19
2019-20
2020-21
Input
Actual
Estimate
Budget
Service population (determined by TSLAC)
Total Staffing FTE
Circulation Staffing FTE
Total Operating Budget
Total Materials Collection
Registered Borrowers
Materials Budget
112 of 249
105,629
108,117
111,000
14.0
14.0
14.0
8.5
8.5
8.5
999,857
1,039,308
1,049,101
150,972
140,000
145,000
33,104
32,000
32,000
124,315
139,000
125,000
xxxxxxxx
LIBRARY
xxxxxxxx
Circulation per Capita
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Circulation per Capita
4.24
2.31
2.70
Library Visits per Capita
2.25
0.95
1.69
Program Attendance per Capita
.18
0.06
0.07
Collection Turnover Rate
2.96
1.79
2.07
Total Circulation
447,379
250,000
300,000
Total Library Visits
237,821
103,000
187,500
Total Program Attendance
18,906
6,200
8,000
Cost per Person Served
Cost per Circulation
Circulation per Circulation FTE
9.47 9.61 9.45
2.23 4.16 3.50
52,633 29,412 35,294
Efficiency
2018 -19
Actual
2019 -20
Estimate
2020 -21
Budget
Cost per Person Served
Cost per Circulation
Circulation per Circulation FTE
9.47 9.61 9.45
2.23 4.16 3.50
52,633 29,412 35,294
Percentage of Service Population With
Library Cards
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
Percentage of Service Population With
Library Cards
31.34%
29.60%
28.83%
Materials Expenditures per Capita
$1.18
$1.29
$1.13
Materials Expenditures as a Percentage of
57,547
67,500
65,500
Operating Budget (striving for 15 %)
12.43%
13.27%
11.91%
Items per Capita (striving to meet 1.53 items
4,512
8,120
8,280
per capita standard)
1.43
1.29
1.31
Personnel Services
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel Services
$786,234
$799,557
$832,762
Supplies
12,466
15,000
15,000
Utility Services
57,547
67,500
65,500
Operations Support
2,852
5,080
3,600
Staff Support
4,512
8,120
8,280
Professional Services
2,364
1,984
2,300
Maintenance Services
0
0
0
Operating Equipment
133,882
150,000
135,000
Total
$999,857
$1,047,249
$1,062,442
113 of 249
LIBRARY
XXXXXXXX
• :_J4 • :i I N :i
The FY 2020 -21 Budget increases 1.5% from the FY 2019 -20 year end estimate with no
changes in operations.
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9 -04 -2020 02:21 PM
101- GENERAL FUND
CULTURAL
EXPENDITURES
LIBRARY
Personnel Services
665 - 511110 Regular
665 - 511120 Overtime
665 - 511180 LTD
665 - 511210 Longevity
665- 511230 Certification Allowance
665 - 511310 FICA - Employer
665 - 511350 TMRS- Employer
665 - 511410 Health- Employer
665 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
665 - 521000 Operating Supplies
665 - 521100 Office Supplies
TOTAL Supplies
City Support Services
Utility Services
665 - 533100 Gas Utility Service
665 - 533200 Electric Utility Service
665 - 533410 Water Utility Service
TOTAL Utility Services
Operations Support
665 - 534000 Postage
665 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
665 - 535100 Uniforms
665 - 535200 Awards
665 - 535300 Memberships
665 - 535500 Training /Travel
665 - 535510 Meeting Expenses
TOTAL Staff Support
Professional Services
665 - 541365 Courier /Delivery Services
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P1AMXXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
536,336
569,319
548,668
521,885
565,051
575,656
886
892
1,067
229
500
1,056
1,280
1,224
1,266
317
317
1,334
10,024
11,410
15,036
12,863
12,863
16,636
1,200
1,200
582
1,108
1,200
576
40,410
43,977
43,215
39,064
42,214
45,384
84,199
89,096
85,965
75,147
84,407
92,247
73,611
68,448
86,468
84,250
92,404
99,142
582
668
688
601
601
731
748,527
786,234
782,955
735,463
799,557
832,762
11,158
9,760
12,000
6,327
12,000
12,000
2,684
2,706
3,000
2,106
3,000
3.000
13,842
12,466
15,000
8,433
15,000
15,000
2,148
2,352
2,500
2,190
2,500
2,500
46,147
44,745
45,000
26,818
45,000
45,000
12,644
10,450
10,000
19,621
20,000
18,000
60,938
57,547
57,500
48,628
67,500
65,500
2,392
2,852
3,000
1,534
3,000
3,000
1,670
0
2,350
2,080
2,080
600
4,062
2,852
5,350
3,614
5,080
3,600
28
395
400
7
100
400
171
138
300
154
300
300
1,202
1,247
1,520
1,252
1,520
1,580
3,250
2,600
10,000
4,634
6,000
5,700
91
132
300
93
200
300
4,742
4,512
12,520
6,140
8,120
8,280
2,318
2,364
2,411
1,984
1,984
2,300
2,318
2,364
2,411
1,984
1,984
2,300
115 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
CULTURAL
EXPENDITURES
C I T Y O F S C H E R T Z P1A�c�i x>wx
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
Operating Equipment
665 - 571000 Furniture & Fixtures < $5,000
0
0
1,000
0
1,000
0
665 - 571400 Library Materials
104,667
124,315
139,000
117,968
139,000
125,000
665 - 571600 Donation- Expense
6.853
9.567
10,000
757
10,000
10.000
TOTAL Operating Equipment
111,519
133,882
150,000
118,725
150,000
135,000
Capital Outlay
TOTAL LIBRARY 945,948 999,857 1,025,736 922,987 1,047,241 1,062,442
TOTAL CULTURAL 945,948 999,857 1,025,736 922,987 1,047,241 1,062,442
116 of 249
XXXXXXXX
DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT)
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Information Technologies Dept. is charged with maintaining, operating and
which many of the City operations depend. Therefore, this foundation must
be reliable, resilient and responsive. To meet these expectations, the department
focuses daily on customer service, education and planning.
The IT department increases the business return on technology investments by
creating and managing hardware and software through dedicated planning and
alignment. IT is also dedicated to ensuring a great end user experience by
designing, implementing, managing and continually improving our processes.
IT is also tasked to protect the organization and its ability to perform its mission.
We accomplish this through a comprehensive security program, managing our
data, ensuring efficiency, effectiveness and compliancy. We also strive to deploy
programs designed to engage our staff and citizens in easy and convenient ways.
The City of Schertz uses a Geographic Information System (GIS) to create maps,
analyze information, and visually examine the geographic features of our region.
Many function of City government have a geographic dimension and the
successful execution of GIS Services can substantially increase efficiency,
collaboration and empowerment in the decision - making process.
117 of 249
INFORMATION TECHNOLOGY
XXXXXXXX
INFORMATION TECHNOLOGY
2018 -19
2019 -20
2020 -21
Director
1
1
1
Administrative Assistant
1
1
1
Senior Systems Administrator
1
1
1
Senior Computer Support Engineer
1
1
1
Customer Services Technician II
1
1
1
Customer Services Technician 1
1
1
1
Desk Technician
1
1
1
-Help
Public Safety Administrator
1
1
1
GIS Coordinator
1
1
1
GIS Specialist
1
1
1
TOTAL POSITIONS
10
10
10
Average Monthly Work Orders
2018 -19
2019 -20
2020 -21
Workload
Actual
Estimate
Budget
Average Monthly Work Orders
3840
2450
3200
Completed
Actual
Estimate
Budget
Average Monthly Hours to Complete
1.10
1.30
1.25
Work Orders
4%
7%
10%
COVID 19 Related Activities Workhours
-
430
300
Total Projects
45
25
30
Average Monthly Project Hours
323
455
425
Total Emails Received
185,761
1,184,129
1,200,000
Total Sent Good Email
146,794
356,039
450,000
Total Teams Meetings
-
1,650
1,750
Total Teams Interoffice Chats
-
13,500
15,000
• Work Orders Completed 0 -1 Day
2018 -19
2019 -20
2020 -21
Efficient
Actual
Estimate
Budget
• Work Orders Completed 0 -1 Day
73%
46%
55%
• Work Orders Completed 2 -3 Days
12%
8%
15%
• Work Orders Completed 4 -6 Days
7%
11%
10%
• Work Orders Completed 7 -10 Days
4%
7%
10%
%Work Orders Completed >11 Days
5%
28%
10%
Average Number of Days to Work
2.91
12.65
4.0
Orders
• Time on GIS Specific Projects
54.8%
52.3%
55.6%
• Time on GIS Customer Assistance
9.0%
7.8%
17.7%
• Time on Training /Conferences
3.9%
0.2%
7.4%
• Time on Non - Department Projects
17.3%
19.6%
7.2%
• Time on Administrative Overhead
15.0%
20.1%
12.1%
118 of 249
INFORMATION TECHNOLOGY
XXXXXXXX
Personnel
Supplies
City Support Services
Utility Services
Staff Support
Professional Services
Maintenance Services
Rental /Leasing
Operating Equipment
Capital Outlay
Total
$836,549
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
Supplies
City Support Services
Utility Services
Staff Support
Professional Services
Maintenance Services
Rental /Leasing
Operating Equipment
Capital Outlay
Total
$836,549
$822,968
$855,478
5,340
6,235
6,800
709,039
899,862
974,666
232,362
272,994
285,125
43,033
31,050
43,628
216,399
88,475
102,599
13,946
14,500
10,000
2,084
3,259
3,651
300,645
193,452
320,369
37,103
28,070
35,000
$2,391,561
$2,360,865
2,637,316
PROGRAM JUSTIFICATION AND ANALYSIS
The Information Technology FY 2020 -21 Budget increases 11.7% from the FY
2019 -20 year end estimates. Primary costs changes include increases in annual
software support costs, plus the addition of annual costs for new services such as
ADP, the new text archiving service, services added to allow work - from -home
options for staff, etc. Due to COVID -19, equipment purchases and regular desktop
replacements in Operating Equipment did not happen and will be increased in FY
2020 -21. In addition, all cell phone expenses are now consolidated into the IT
budget and removed from various departments except for charges related to
enterprise funds in order to improve transparency. Cost reductions implemented
for FY 2020 -21 include decreases in training, hardware purchases, consulting and
maintenance expenses.
Performance statistics reflect reduced productivity due to open positions and the
sudden shift of priorities in March as the City began to deal with the COVID 19
pandemic. These shifts in priorities
the FY. These costs are expected to improve as the
are filled and the City adjusts to changes in operations as a result of the pandemic.
119 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
p1ACmx>wX
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 - - - - --
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
INFORMATION TECHNOLOGY
Personnel Services
853 - 511110 Regular
362,580
446,491
437,979
395,681
435,556
589,305
853 - 511120 Overtime
43,509
45,966
31,189
45,367
48,280
29,606
853 - 511180 LTD
918
1,194
1,358
320
320
1,827
853 - 511210 Longevity
3,352
4,373
4,800
5,080
4,830
9,067
853 - 511310 FICA - Employer
30,421
37,600
36,261
33,191
36,427
47,319
853 - 511350 TMRS- Employer
66,095
79,775
75,744
65,764
78,345
102,411
853 - 511410 Health- Employer
46,554
48,953
58,969
40,802
45,131
74,944
853 - 511500 Workers' Compensation
411
538
559
488
488
999
TOTAL Personnel Services
553,840
664,890
646,859
586,695
649,377
855,478
Supplies
853 - 521100 Office Supplies
1,564
1,784
2,000
1,962
1,960
2,200
853 - 521300 Motor Vehicle Supplies
9
71
800
36
800
800
853 - 521600 Equip Maint Supplies
5,600
3,485
3,500
1,330
2,375
3,800
TOTAL Supplies
7,173
5,340
6,300
3,329
5,135
6,800
City Support Services
853 - 532300 Computer Consulting
30,132
920
15,000
11,784
12,500
10,000
853 - 532355 Software Maint -City Wide
285,385
291,591
413,006
326,594
408,140
481,876
853 - 532360 Software Maint -Dept Specific
350,282
406,420
438,840
145,902
430,117
444,295
853 - 532400 Computer Fees & Licenses
17,667
10,108
70,015
29,591
46,480
38,495
TOTAL City Support Services
683,465
709,039
936,861
513,870
897,237
974,666
Utility Services
853 - 533300 Telephone /Land Line
40,865
44,810
56,975
34,990
54,040
62,770
853 - 533310 Telephone /Cell Phones
47,437
60,089
73,234
69,661
75,000
68,225
853 - 533320 Telephone /Air Cards
39,867
46,880
56,700
36,154
59,448
59,240
853 - 533330 Telephone /Internet
70,511
79,755
94,837
67,434
83,656
93,390
853 - 533500 Vehicle Fuel
851
828
1,500
376
850
1,500
TOTAL Utility Services
199,530
232,362
283,246
208,615
272,994
285,125
Operations Support
Staff Support
853 - 535100 Uniforms
750
1,512
1,360
931
1,050
1,200
853 - 535300 Memberships
865
1,314
1,250
402
1,200
1,250
853 - 535500 Training /Travel
31,219
36,250
49,910
22,596
24,000
41,178
TOTAL Staff Support
32,834
39,076
52,520
23,929
26,250
43,628
120 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
853 - 541300 Other Consl /Prof Services 1,320
853 - 541800 IT Services -Web Design /Maint 5.745
TOTAL Professional Services 7,065
Fund Charaes /Transfers
Maintenance Services
15,500
853 - 551300 Computer Maintenance
12,028
TOTAL Maintenance Services
12,028
Rental /Leasing
4,137
853 - 561200 Lease /Purchase Payments
0
TOTAL Rental /Leasing
0
Operating Equipment
0
853 - 571000 Furniture & Fixtures
2,499
853 - 571200 Vehicles & Access Under $5000
0
853 - 571300 Computer & Periphe. < $5000
248,918
853 - 571401 Communication Equip LESS $500
11,172
853 - 571800 Equipment under $5,000
0
TOTAL Operating Equipment
262,589
Capital Outlay
0
853 - 581200 Vehicles & Access. > $5000
0
853 - 581300 Computer & Periphe. > $5000
80,384
853 - 581800 Equipment Over $5,000
0
TOTAL Capital Outlay
80,384
206,997 190,424 68,616 88,475 101,949
9.402 0 0 0 650
216,399 190,424 68,616 88,475 102,599
13,946
15,500
4,137
14,500
10,000
13,946
15,500
4,137
14,500
10,000
0
0
0
0
3,651
0
0
0
0
3,651
797
1,050
697
697
500
126
0
0
0
0
206,184
237,042
161,535
170,000
297,369
90,407
45,165
15,739
21,860
22,500
3,132
0
895
895
0
300,645
283,257
178,866
193,452
320,369
25,430 0 0 0 35,000
5,367 28,070 27,139 28,070 0
6,306 27,500 0 0 0
37,103 55,570 27,139 28,070 35,000
TOTAL INFORMATION TECHNOLOGY 1,838,909 2,218,800 2,470,537 1,615,196 2,175,490 2,637,316
121 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
GENERAL GOVERNMENT
EXPENDITURES
Personnel Services
174 - 511110 Regular
174 - 511120 Overtime
174- 511180 LTD
174 - 511210 Longevity
174- 511310 FICA - Employer
174 - 511350 TMRS- Employer
174 - 511410 Health- Employer
174 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
174- 521000 Operating Supplies
174 - 521100 Office Supplies
TOTAL Supplies
City Support Services
174 - 532400 Computer Fees & Licenses
TOTAL City Support Services
Staff Support
174- 535500 Training /Travel
TOTAL Staff Support
Professional Services
Rental /Leasing
174 - 561200 Lease /Purchase Payments
TOTAL Rental /Leasing
Operating Equipment
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
p1Amx)mXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
118,673
123,024
121,024
115,529
124,960
0
0
0
0
285
400
0
377
364
375
92
92
0
2,708
3,108
3,396
3,396
3,396
0
9,166
9,902
9,510
9,051
9,763
0
19,589
20,440
19,866
17,474
19,588
0
15,506
14,475
14,347
13,358
15,081
0
299
347
356
311
311
0
166,318
171,659
168,874
159,496
173,591
0
405
0
1,000
474
1,000
0
81
0
200
60
100
0
487
0
1,200
534
1,100
0
0
0
2,625
2,625
2,625
0
0
0
2,625
2,625
2,625
0
3,963
3,957
6,975
4,764
4,800
0
3,963
3,957
6,975
4,764
4,800
0
2,084 2,084 3 000 2,946 3,259 0
2,084 2,084 3,000 2,946 3,259 0
TOTAL CIS 172,851 177,700 182,674 170,366 185,375 0
TOTAL GENERAL GOVERNMENT 6,349,363 5,876,284 6,982,009 5,809,143 6,481,711 7,070,722
122 of 249
XXXXXXXX
DEPARTMENT: 866 HUMAN RESOURCES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Human Resources Department provides services and support in the areas of
recruitment, selection, staffing, benefits administration, labor law compliance,
performance management, employee development and relations, health and
wellness, and policy administration.
GOALS AND OBJECTIVES
Deliver HR services, programs, and communications that add value for our
prospective employees and current employees.
Compete for top talent with effective recruitment strategies and an efficient
recruitment processes.
Improve employee retention by leading efforts for adoption of strategies
which promote a diverse workforce and create a great work climate.
Support the talent development of our employees through professional and
career development.
Administer HR policy and programs effectively and efficiently, while
maintaining internal customer satisfaction and meeting budget constraints.
Ensure our compensation and performance management processes are
with the goals of the organization.
123 of 249
HUMAN RESOURCES
• A► •►_ I I Eel . 1
XXXXXXXX
HUMAN RESOURCES
2018 -19
2019 -20
2020 -21
Director
1
1
1
HR Manger
1
1
1
Senior Generalist
1
1
1
Generalist
1
1
1
Administrative Assistant
1
1
1
TOTAL POSITIONS
5
5
5
124 of 249
HUMAN RESOURCES
•.� _► 1111 ► •:
XXXXXXXX
Total No. of Employees (Avg.)
2018-1 9
2019 -20
2020 -21
Workload/Output Measures
Actual
Estimate
Budget
Total No. of Employees (Avg.)
456
460
460
# Full Time Employees (Avg.)
375
375
380
Job Announcements Posted
83
90
90
# Applications received
3,930
4,000
4,000
# Full Time Positions Filled
50
50
50
# Part Time Positions Filled
8
8
10
# Total Turnover
68
55
70
# Full Time Turnover
46
40
45
# Part Time Turnover
22
15
10
# Retirements
8
10
10
# FMLA Claims
53
43
50
# General Training Courses
14
15
15
# of tuition reimbursements
18
20
20
Budget
2018 -19
2019 -20
2020 -21
Supplies
Actual
Estimate
Budget
Personnel
$412,221
$416,457
$454,784
Supplies
606
2,200
2,700
Human Services
141,714
130,300
190,600
Operations Support
4,027
5,000
6,000
Staff Support
28,562
22,000
38,150
City Assistance
13,860
10,000
10,000
Professional Services
56,433
71,285
15,000
Operating Equipment
1,071
350
350
Total
$658,495
$657,592
$717,584
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget will increase 9.1% from the FY 2019 -20 year end
estimate. FY 2019 -20 had additional savings related to COVID -19 as training and
staff events did not happen. The increase represents returning to normal
operations.
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101- GENERAL FUND
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMX>=X
INTERNAL SERVICE
EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 - - - - --
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
HUMAN RESOURCES
Personnel Services
866 - 511110 Regular
282,257
302,120
289,120
274,722
297,388
302,654
866 - 511120 Overtime
1,584
0
340
537
1,000
259
866 - 511180 LTD
892
885
896
204
204
938
866 - 511210 Longevity
3,959
4,794
6,218
3,772
3,772
4,476
866 - 511310 FICA - Employer
21,295
23,927
22,605
20,578
22,235
23,501
866 - 511350 TMRS- Employer
46,331
50,443
47,220
40,854
46,425
50,129
866 - 511410 Health- Employer
34,301
24,568
39,157
36,390
40,108
52,436
866 - 511500 Workers' Compensation
378
534
372
325
325
391
866 - 511600 Unemployment Compensation
12.951
4.951
16.000
2.445
51000
20.000
TOTAL Personnel Services
403,949
412,221
421,928
379,827
416,457
454,784
Supplies
866 - 521000 Operating Supplies
0
0
3,446
1,728
1,500
2,000
866 - 521100 Office Supplies
823
606
700
471
700
700
TOTAL Supplies
823
606
4,146
2,199
2,200
2,700
Human Services
866 - 531100 Pre - employment Check
5,071
5,018
4,000
2,032
4,000
4,000
866 - 531150 Interview Expenses
2,569
0
3,000
124
300
1,500
866 - 531160 COBRA FSA /HSA Adm Services
0
3,390
4,500
4,671
6,000
6,000
866 - 531170 Broker Services
0
75,000
75,000
62,500
75,000
75,000
866 - 531200 Medical Co -pay
1,950
1,061
3,000
625
1,500
3,000
866 - 531300 Employee Assistance
19,915
23,772
8,000
11,244
12,000
9,600
866 - 531400 Tuition Reimbursement
9,217
15,000
19,000
18,214
19,000
15,000
866 - 531500 Employee Wellness Program
5,450
6,634
57,000
10,112
7,500
57,000
866 - 531600 Training Classes
17,255
11.840
19,500
1.214
5.000
19.500
TOTAL Human Services
61,427
141,714
193,000
110,735
130,300
190,600
City Support Services
866 - 532400 Computer Fees & Licenses
204
0
0
0
0
0
TOTAL City Support Services
204
0
0
0
0
0
Utility Services
866 - 533320 Telepohne /Air Card
494
0
0
0
0
0
TOTAL Utility Services
494
0
0
0
0
0
Operations Support
866 - 534000 Postage
0
59
0
0
0
0
866 - 534100 Advertising
2,964
2,576
6,000
775
3,000
3,000
866 - 534200 Printing & Binding
1,261
1,393
3,000
1,342
2,000
3,000
866 - 534800 Temporary Empl. Services
4.114
0
0
0
0
0
TOTAL Operations Support
8,339
4,027
9,000
2,117
5,000
6,000
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101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
p1ACmx>wX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Staff Support
500
866 - 535100 Uniforms
312
866 - 535210 Employee Recognition - Morale
5,961
866 - 535300 Memberships
2,292
866 - 535400 Publications
450
866 - 535500 Training /Travel
2.057
TOTAL Staff Support
11,073
City Assistance
0
866 - 537100 Medical Services
10.775
TOTAL City Assistance
10,775
Professional Services
5.000
866 - 541300 Other Consl /Prof Services
9,162
TOTAL Professional Services
9,162
Maintenance Services
Operating Equipment
866 - 571000 Furniture & Fixtures 613
866 - 571300 Computer & Periphe. < $5000 0
TOTAL Operating Equipment 613
TOTAL HUMAN RESOURCES 506,860
424
500
227
500
500
21,432
28,150
9,468
12,000
28,150
2,175
2,500
1,429
2,500
2,500
0
2,000
947
2,000
2,000
4,532
5.000
7
5.000
5.000
28,562
38,150
12,079
22,000
38,150
13.860
10,000
8.071
10.000
10.000
13,860
10,000
8,071
10,000
10,000
56,433
27,600
71,285
71,285
15,000
56,433
27,600
71,285
71,285
15,000
210 350 349 350 350
861 0 0 0 0
1,071 350 349 350 350
658,495
127 of 249
704,174 586,661 657,592 717,584
DEPARTMENT DESCRIPTION
Prepare monthly financial reports for the City Manager, City Council and City
departments. Process all accounts payable and receivable in a timely manner,
prepare 1099s, and prepare monthly bank reconciliations and investments report.
Maintain and process payroll for all city employees. Finance handles unclaimed
property and their subsequent disbursements to the individuals or the State.
Maintain and safe
fixed assets. Complete the annual budget and facilitate annual audit and
Comprehensive Annual Financial Report. The Finance Director also oversees the
Utility Billing and Municipal Court Divisions.
GOALS AND OBJECTIVES
Hire, train, and retain competent and caring employees.
Maintain financial systems to provide timely and accurate financial
information and reports to the City Manager, City Council, other City
departments, citizens, and other agencies.
Receive the Government Finance Officers Association Distinguished
Budget Award for the first time.
Receive the Government Finance Officers Association Certification of
Excellence in Financial Reporting for the 35th consecutive year.
Improve the 5 year budgeting and forecasting plan.
Update long term debt service plan.
ORGANIZATIONAL CHART
128 of 249
XXXXXXXX
FINANCE
ACCOUNTING
2018-19
2019-20
2020-21
Finance Director
1
1
1
Assistant Director
1
1
1
Staff Accountant
1
1
1
Financial Analyst
1
1
1
Accountant 1
1
1
1
Senior AP Specialist
1
1
1
Administrative Assistant
1
1
1
TOTAL POSITIONS
1 71
71
7
129 of 249
xxxxxxxx
FINANCE
XXXXXXXX
Accounts payable checks 6,333 5,920 6,100
Number of Purchase Orders Processed 8,747 6,698 7,000
2018 -19
2019 -20
1 2020 -21
Workload/Output
Actual
Estimate
I Budget
Accounts payable checks 6,333 5,920 6,100
Number of Purchase Orders Processed 8,747 6,698 7,000
Certificate of Achievement for Excellence in
Financial Reporting, Accumulative 34 35 36
Quarterly Financials completed within 30
days 0 2 4
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
Certificate of Achievement for Excellence in
Financial Reporting, Accumulative 34 35 36
Quarterly Financials completed within 30
days 0 2 4
Personnel
2018 -19
2019 -20
1 2020 -21
Budget
Actual
Estimate
I Budget
Personnel
$554,199
$579,871
$603,589
Supplies
4,065
3,500
3,700
Staff Support
3,676
5,135
9,455
Professional Services
31,499
28,887
34,500
Operating Equipment
2,358
1,611
554
Total
$595,797
$619,004
$651,798
1:3 :We] c7_1►Ti Mto139l ;9 191-A 11 DU I_1 Z 1107_1 Z /-MM
The FY 2020 -21 Budget will increase 5.3% from the FY 2019 -20 year end estimate
due to additional compensation awarded from the classification and compensation
study.
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9 -04 -2020 02:21 PM
101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
FINANCE
Personnel Services
868 - 511110 Regular
868 - 511120 Overtime
868 - 511180 LTD
868 - 511210 Longevity
868 - 511230 Certification Allowance
868 - 511310 FICA - Employer
868 - 511350 TMRS- Employer
868 - 511410 Health- Employer
868 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
868 - 521000 Operating Supplies
868 - 521100 Office Supplies
TOTAL Supplies
City Support Services
868 - 532350 Software Maintenance
TOTAL City Support Services
Utility Services
Operations Support
868 - 534200 Printing & Binding
TOTAL Operations Support
Staff Support
868 - 535100 Uniforms
868 - 535300 Memberships
868 - 535500 Training /Travel
TOTAL Staff Support
Professional Services
868 - 541300 Other Consl /Prof Services
868 - 541400 Auditor /Accounting Service
868 - 541650 Investment Management Fee
TOTAL Professional Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMxXxxx
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
369,450
396,687
391,824
375,301
405,073
416,716
909
2,707
1,067
2,040
1,500
924
1,181
1,161
1,215
295
295
1,292
10,314
11,310
9,457
9,457
9,457
10,770
2,200
535
291
477
800
288
28,446
31,488
30,780
28,529
31,887
32,762
61,740
66,658
64,296
56,657
66,609
69,883
48,803
43,086
60,522
58,851
63,808
70,409
480
568
506
442
442
545
523,522
554,199
559,958
532,048
579,871
603,589
2,365
1,873
2,700
2,099
2,500
2,700
1,257
2.192
11000
614
11000
11000
3,622
4,065
3,700
2,713
3,500
3,700
138
0
0
0
0
0
138
0
0
0
0
0
1,200
0
0
0
0
0
1,200
0
0
0
0
0
242
252
320
0
250
320
994
695
1,435
1,385
1,385
1,435
6.703
2.729
7,476
2,951
3.500
7.700
7,939
3,676
9,231
4,336
5,135
9,455
13,755
7,285
14,669
13,887
13,887
15,000
15,500
20,752
16,000
11,500
11,500
16,000
0
3,462
3,500
2,983
3,500
3,500
29,255
31,499
34,169
28,369
28,887
34,500
131 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z Pymx)wx
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
Rental /Leasing
Qperating Equipment
868 - 571000 Furniture & Fixtures 0 1,502 742 742 518 250
868 - 571200 Office Equipment 0 855 1,093 1,093 1,023 304
TOTAL Operating Equipment 0 2,358 1,835 1,835 1,611 554
TOTAL FINANCE 565,676 595,797 608,893 569,301 619,004 651,798
132 of 249
XXXXXXXX
DEPARTMENT: HUMAN RESOURCES
DIVISION: 872 PURCHASING & ASSET MANAGEMENT
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Purchasing and Asset Management Department is responsible for managing
the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk
Management, and Safety functions for the City.
Manages all bids, quotes, contracts and agreements, City purchases, warehouse
inventory, City property disposal, auctions, grants, and fleet vehicle registration
and titles.
The department is also responsible for the City Risk Management and Safety
program. Maintains the City Capital and Fixed Assets inventory, property and
liability insurance schedules, processes all insurance claims, insurance litigation,
and workers compensation, monitors all safety aspects of City functions,
schedules employee safety training, evaluates loss runs to identify trends and
mitigate risk.
GOALS AND OBJECTIVES
Maintain the highest levels of ethical practices for all department functions.
All City departments receive their orders in a timely manner to effectively
perform their job functions in an efficient manner.
Procure quality goods and services for all City departments, from
appropriate sources, using the most efficient and economical means at the
best possible price and make them available at the right place and time.
Use supply contracts and co -ops in order to improve delivery time of
particular items and to take advantage of quantity discounts.
Maintain a professional relationship with all City departments and vendors
insuring open communication.
Maintain the City Purchasing Manual, combining State and Local
Purchasing Legislation.
Program and oversee Purchasing training for employees to ensure
compliance with City Policy, State and Local Purchasing Legislation
Manage, review, and track City contracts and agreements. Notify
departments when contracts are expiring.
133 of 249
XXXXXXXX
PURCHASING & ASSET MANAGEMENT
Manage procedures for Capital and Fixed asset inventory and
accountability and conduct physical surveys of City property.
Manage disposal and auction activities for surplus, excess, and damaged
City property.
Manage insurance and Workers Compensation claims and
accident/incident reports with immediate response. Gather all information
for all incidents involving City property regardless of repair costs. Retain
claims, reports and litigation according to the Texas State Records
Retention Schedules.
Program and oversee safety training for employees to minimize accidents
and incidents and mitigate risk. Develop and Maintain the City Safety Policy.
ORGANIZATIONAL CHART
PURCHASING & ASSET MGMT.
2018 -19
2019 -20
2020 -21
Purchasing Manager
1
1
1
Purchasing Specialist
1
1
1
Risk & Sa ety Specialist
1
1
1
TOTAL POSITIONS
1 3
1 31
3
134 of 249
XXXXXXXX
PURCHASING & ASSET MANAGEMENT
Bids and Proposals Drafted
Bids and Proposals Responses
Contracts Reviewed
Meetings with Vendors
Research Requests
Workers Comp Claims Processed
Accident and Incident Investigated
Training Classes Held
Vehicles Processed (Titles, Gas Cards,
Plates)
Fixed Asset Modifications
GovDeals Items Processed
GovDeals Total Sales
31
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Bids and Proposals Drafted
Bids and Proposals Responses
Contracts Reviewed
Meetings with Vendors
Research Requests
Workers Comp Claims Processed
Accident and Incident Investigated
Training Classes Held
Vehicles Processed (Titles, Gas Cards,
Plates)
Fixed Asset Modifications
GovDeals Items Processed
GovDeals Total Sales
31
25
24
149
100
85
106
100
120
44
50
50
75
75
100
45
40
35
74
50
75
22
25
30
245
250
250
288
144
50
263
84
50
$151,688.04
$26,400.00
$25,000.00
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$213,721
$219,972
$224,696
Supplies
1,661
650
700
Operations Support
5,819
6,015
7,650
Staff Support
4,609
6,880
6,785
City Assistance
1,994
1,800
2,000
Operating Equipment
170
1,533
1,600
Total
$227,974
$237,130
$243,431
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget will increase 2.7% from the FY 2019 -20 year end estimate
due to personnel increase related to the classification and compensation study
recommendation.
135 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
PURCHASING & ASSET MGT
Personnel Services
872 - 511110 Regular
872 - 511120 Overtime
872 - 511180 LTD
872 - 511210 Longevity
872 - 511230 Certification Allowance
872 - 511310 FICA - Employer
872 - 511350 TMRS- Employer
872 - 511410 Health- Employer
872 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
872 - 521000 Operating Supplies
872 - 521100 Office Supplies
TOTAL Supplies
City Support Services
Utility Services
872 - 533320 Telephone /Air Card
872 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
872 - 534000 Postage
872 - 534100 Advertising
872 - 534200 Printing & Binding
872- 534740 Business Memberships
TOTAL Operations Support
Staff Support
872 - 535100 Uniforms
872 - 535300 Memberships
872 - 535500 Training /Travel
872- 535510 Meeting Expenses
TOTAL Staff Support
City Assistance
872 - 537100 Medical Services
TOTAL City Assistance
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P £X)=X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
143,307
159,444
156,297
149,525
162,056
162,751
0
0
0
5
0
0
454
468
485
117
117
505
2,778
3,194
3,602
3,602
3,602
4,010
0
0
0
900
700
0
10,766
12,813
12,224
11,726
12,685
12,745
23,573
26,354
25,535
22,581
25,542
27,185
14,981
11,253
16,088
13,774
15,094
17,288
173
195
202
176
176
212
196,032
213,721
214,433
202,407
219,972
224,696
397
1,036
350
118
300
350
174
625
350
124
350
350
571
1,661
700
242
650
700
0
0
280
0
280
0
253
0
0
0
0
0
253
0
280
0
280
0
24
0
50
43
0
50
1,049
5,819
6,000
2,335
4,500
6,000
29
0
50
0
0
50
0
0
1.515
1.436
11515
1.550
1,102
5,819
7,615
3,814
6,015
7,650
118
237
250
62
250
250
1,144
1,335
1,235
1,280
1,280
1,235
1,719
2,815
3,750
660
5,000
5,000
248
223
350
222
350
300
3,229
4,609
5,585
2,224
6,880
6,785
749
1,994
3,000
872
11800
2,000
749
1,994
3,000
872
1,800
2,000
136 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z PyMXX &XX
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
Rental /Leasing
Qperatina Equipment
872 - 571000 Furniture & Fixtures
546
170
320
218
320
600
872 - 571300 Computer & Periphe. < $5,000
0
0
1,250
1,213
1,213
0
872 - 571500 Operating Equipment
0
0
0
0
0
11000
TOTAL Operating Equipment
546
170
1,570
1,431
1,533
1,600
Capital Outlay
872 - 581200 Vehicles & Access. > $5,000
28.058
0
0
0
0
0
TOTAL Capital Outlay
28,058
0
0
0
0
0
TOTAL PURCHASING & ASSET MGT 230,539 227,974 233,183 210,991 237,130 243,431
137 of 249
XXXXXXXX
DEPARTMENT: PUBLIC WORKS
DIVISION: 877 FLEET SERVICES
FUND: 101 GENERAL FUND
Fleet Services provides maintenance, repair, upgrade and outfitting services for all
City owned vehicles and equipment totaling approximately 350 units. The list of
services include: P.M. services, fluid and filter changes, state inspections, tire
services, troubleshooting, diagnosis, and repair of mechanical and electrical
systems. Fleet Services also maintains motor pool services, vehicle and
equipment replacement schedules, spec'ing and standardization throughout the
fleet.
GOALS AND OBJECTIVES
Maintain and repair vehicles and equipment to increase their lifespan.
Optimize fleet availability by improving turn - around times.
Develop and implement fleet utilization guidelines and procedures.
Maintain and improve vehicle and equipment safety
C•7 ZICT11 i• 101_1111 [•1 k' /_1 wel M F_1 :49
138 of 249
FLEET MAINTENANCE
XXXXXXXX
FLEET MAINTENANCE
2018 -19
2019 -20
2020 -21
Assistant Director of Public Works
1
1
1
Administrative Assistant
1
1
1
Fleet Manager
1
1
1
Fleet Foreman
1
1
1
Mechanic 1
4
4
4
TOTAL POSITIONS
8
8
8
�. �.
Work Orders:
- Police Department vehicles and equipment
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Work Orders:
- Police Department vehicles and equipment
682
550
570
-EMS vehicles and equipment
461
425
440
- Streets vehicles and equipment
202
195
180
- Administration vehicles
15
3
5
- Animal Control vehicles
36
35
34
- Facilities Services vehicles
88
85
80
-Fire vehicles and equipment
256
245
250
-Fleet Service vehicles
82
70
70
-I.T
19
12
10
- Inspection vehicles
- Marshal Service vehicles
0
2
2
-Parks vehicles and equipment
121
115
110
-Water & Sewer vehicles and equipment
232
245
220
- Utility Billing vehicles
40
45
40
- Drainage vehicles and equipment
171
150
150
- Economic Development vehicles
3
8
6
Engineering vehicles
25
16
15
- Purchasing vehicles
1
1
1
- Operations (non -asset specific)
19
11
12
-Motor Pool vehicles
150
63
60
Work Orders(in- house)
Work Orders(outside vendors)
Total Work Orders Issued
139 of 249
FLEET MAINTENANCE
XXXXXXXX
Hours Worked
Public Safety
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimate
Budget
Hours Worked
Public Safety
2060.3
2325
2300
Public Works
1705.85
2750
2500
Administration Vehicles
28.00
10
5
Facilities Services Vehicles
178.90
240
200
Fleet Service Vehicles
121.1
120
120
I.T
38.90
20
15
Inspections vehicles
14,812
8,600
9,800
Parks vehicles and equipment
278.95
335
325
Economic Development vehicles
13.10
25
22.5
Engineering vehicles
59.20
40
40
Purchasing vehicles
2.00
0
0
Motor Pool vehicles
125.95
35
140
Fleet Operations
229.90
220
220
Total Hours Worked
4842.15
6120
5887.50
% of all vehicles and equipment issues
resolved without recall
95 96 97
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
% of all vehicles and equipment issues
resolved without recall
95 96 97
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$271,778
$378,041
$513,152
Supplies
137,606
196,700
216,000
City Support Services
15,887
20,000
15,000
Utility Services
8,744
11,000
12,500
Staff Support
16,752
19,300
29,700
Maintenance Services
241,291
197,000
213,000
Operating Equipment
14,812
8,600
9,800
Capital Outlay
94,940
151,643
52,600
Total
$801,809
$982,284
$1,061,752
140 of 249
FLEET MAINTENANCE
XXXXXXXX
:16M ZfAj J4 •► :i9 Al Z
1p
The FY 2020 -21 Budget will increase 8.1 % from the FY 2019 -20 year end estimate
due to personnel expenditures. The increase comes from the anticipation of being
fully staffed including hiring of an Assistant Public Works Director and from
increases related to the classification and compensation study recommendation.
141 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
FLEET SERVICE
Personnel Services
877 - 511110 Regular
877 - 511120 Overtime
877 - 511180 LTD
877 - 511210 Longevity
877 - 511310 FICA - Employer
877 - 511350 TMRS- Employer
877 - 511410 Health- Employer
877 - 511500 Workers' Compensation
TOTAL Personnel Services
Supplies
877 - 521000 Operating Supplies
877 - 521005 Supplies - Inspection Sticker
877 - 521100 Office Supplies
877 - 521200 Oil tube Suppl, Chem Supplies
877 - 521300 Motor Veh. Supplies
877 - 521600 Equip Maint Supplies
TOTAL Supplies
City Support Services
877- 532400 Computer Fees & Licenses
TOTAL City Support Services
Utility Services
877 - 533500 Vehicle Fuel
TOTAL Utility Services
Operations Support
Staff Support
877 - 535100 Uniforms
877 - 535200 Awards
877 - 535500 Training /Travel
877 - 535510 Meeting Expenses
TOTAL Staff Support
City Assistance
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMXXQy,AX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
206,834
184,293
319,223
221,605
256,425
348,592
5,214
11,550
6,790
11,078
13,000
12,858
647
537
990
147
147
1,081
2,693
1,598
2,834
2,090
2,090
3,578
16,368
15,542
25,150
17,814
20,770
27,914
34,638
31,989
52,536
33,542
43,388
59,540
31,767
23,478
50,110
35,077
39,020
55,540
2,359
2,791
3,666
3,201
3,201
4,049
300,519
271,778
461,299
324,554
378,041
513,152
3,690
3,892
11,600
6,346
12,000
12,300
2,219
2,490
2,900
2,060
2,900
2,900
631
799
800
531
800
800
17,938
14,190
14,700
13,215
14,500
18,500
172,565
116,043
170,000
145,054
165,000
180,000
1,276
190
1,500
239
1,500
1,500
198,319
137,606
201,500
167,446
196,700
216,000
13,118
15,887
81000
5,517
20,000
15,000
13,118
15,887
8,000
5,517
20,000
15,000
10,578
8,744
8,500
5,287
11,000
12,500
10,578
8,744
8,500
5,287
11,000
12,500
5,406
7,204
8,250
7,904
8,500
8,000
0
51
407
45
100
500
2,772
9,247
2,682
2,223
10,000
20,000
497
251
400
263
700
1,200
8,674
16,752
11,739
10,434
19,300
29,700
142 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
Professional Services
Maintenance Services
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PxMxWx
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
877 - 551000 Outside Fleet Repair
125,203
877 - 551050 Outside Collision Repair
43,130
877 - 551100 Building Maintenance
650
877 - 551400 Minor & Other Equip Maint
3,146
877 - 551800 Other Maintenance Agreements
11,246
TOTAL Maintenance Services
183,375
Rental /Leasing
0
0
Operating Equipment
0
877 - 571500 Operating Equipment
8,790
TOTAL Operating Equipment
8,790
Capital Outlay
1.966
877 - 581200 Vehicles & Access. Over $5,00
26,641
877 - 581500 Equipment Over $5,000
0
TOTAL Capital Outlay
26,641
TOTAL FLEET SERVICE
220,182
154,000
119,017
145,000
160,000
13,404
35,000
21,733
32,000
35,000
707
0
0
0
0
1,319
0
0
0
0
5.679
10.000
1.966
20.000
18.000
241,291
199,000
142,715
197,000
213,000
14,812 4,800 4,413 8,600 9,800
14,812 4,800 4,413 8,600 9,800
28,697 151,643 151,643 151,643 52,600
66.243 0 0 0 0
94,940 151,643 151,643 151,643 52,600
750,015 801,809 1,046,481
143 of 249
812,009 982,284 1,061,752
XXXXXXXX
DEPARTMENT: PUBLIC WORKS
DIVISION: 878 Facility Services
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Facility Services supports, maintains, and provides custodial services for 27
facilities totaling 301.656 square feet. The City buildings include City Hall,
Administration Building, Police, Fire, EMS, Community Center Central, Community
Center North, City Council Chambers, Civic Center, Public Library, Visitor Center
(Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility,
Animal Control, Aquatic Center, Fire /EMS station on I.H.35, Marion EMS station,
Records, Fire Station #3, various offices, meeting /training rooms, and storage
areas. In addition, Facility Services provides function set up for events such as
City Council, Planning and Zoning, various Boards and Commissions, Department
meetings, Municipal Court, training seminars, elections, ground breaking
ceremonies and other special events.
ICTOT1&IMI I I RZ67 =31 *411 1y/ =F'i
Provide quality customer services in an effective and efficient manner.
Promote and implement energy efficiency programs to reduce utility
consumption.
Provide high - quality preventative maintenance to extend the life of facilities.
Provide safe and clean facilities.
144 of 249
FACILITY SERVICES
Is] Ztel-111 � I 101f —Al 1101 � K91 no F-111 A i
xxxxxxxx
FACILITY SERVICES
2018-19
2019-20
2020-21
Facility Services Manager
1
1
1
Facility Services Supervisor
1
1
1
Facility Services Administrative
Assistant
1
1
1
Facilities Technician
3
3
3
HVAC Technician
1
1
1
Facilities Maint Foreman
1
1
1
Facilities Maint Worker 1
2
2
2
TOTAL POSITIONS
10
10
10
PERFORMANCE INDICATORS
Square footage maintained
2018-1 9
2019-20
2020-21
Workload/Output
Actual
Estimate
� Budget
Square footage maintained
267.578
286.636
301.656
City Buildings Maintained
24
26
27
Completed work orders
864
1010
1160
Internal Pest Control Services
120
130
140
145 of 249
FACILITY SERVICES
XXXXXXXX
Electrical Repairs
2018 -19
2019 -20
2020 -21
Workload /Output
Actual
Estimate
Budget
Electrical Repairs
76
216
310
Plumbing Repairs
43
50
80
HVAC Repairs
121
780
800
Carpentry
87
127
145
Misc. / other
537
567
582
Personnel
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel
$653,672
$726,385
$735,826
Supplies
102,432
69,054
145,900
City Support Services
0
200
5,000
Utility Services
176,962
186,022
171,000
Staff Support
5,605
8,800
12,800
Professional Services
82,988
92,000
85,746
Maintenance Services
427,285
469,299
428,536
Rental Equipment
400
500
500
Operating Equipment
5,670
1,500
16,500
Capital Outlay
36,438
35,000
30,000
Total
$1,491,452
$1,588,760
$1,631,808
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget increases 2.7% from the FY 2019 -20 year end estimates
due personnel expenditures related to the classification and compensation study
recommendation.
146 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
BUILDING MAINTENANCE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P £X)WX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
87,488
53,554
43,598
53,554
128,000
878 - 521100 Office Supplies
878 - 511110
Regular
490,969
433,234
420,105
427,676
464,953
460,029
878 - 511120
Overtime
21,522
19,583
19,012
19,721
22,000
22,769
878 - 511180
LTD
1,561
1,291
1,292
329
329
1,416
878 - 511210
Lonegevity
13,366
12,458
12,741
11,992
11,992
14,096
878 - 511230
Certification Allowance
1,708
1,200
1,302
854
1,200
1,276
878 - 511310
FICA - Employer
38,290
34,854
34,880
32,811
38,108
36,887
878 - 511350
TMRS- Employer
85,148
75,595
72,861
68,172
79,603
81,019
878 - 511410
Health- Employer
104,224
69,599
86,391
93,892
103,343
111,512
878 - 511500
Workman's Compensation
6.309
5.859
5,562
4.857
4.857
6.822
TOTAL Personnel
Services
763,096
653,672
654,146
660,306
726,385
735,826
Supplies
878 - 521000 Operating Supplies
89,414
87,488
53,554
43,598
53,554
128,000
878 - 521100 Office Supplies
1,277
1,777
1,500
433
1,500
2,000
878 - 521200 Medical /Chem Supplies
12,336
10,878
13,000
4,633
13,000
13,000
878 - 521300 Motor Vehicle Supplies
1,150
764
500
0
500
1,400
878 - 521600 Equip Maint Supplies
1,969
1,525
1,500
0
500
1,500
TOTAL Supplies
106,145
102,432
70,054
48,663
69,054
145,900
City Support Services
878 - 532400 Computer Fees & Licenses
0
0
200
100
200
51000
TOTAL City Support Services
0
0
200
100
200
5,000
Utility Services
878 - 533100 Gas Utility Service
3,705
5,634
5,000
3,739
5,000
5,000
878- 533200 Electric Utility Service
119,391
122,101
118,000
88,931
118,000
118,000
878 - 533310 Telephone /Cell Phones
0
0
0
22
22
0
878- 533410 Water Utility Service
55,667
41,513
40,000
52,713
55,000
40,000
878 - 533500 Vehicle Fuel
8.553
7,714
81000
5,769
81000.
81000
TOTAL Utility Services
187,316
176,962
171,000
151,174
186,022
171,000
Operations Support
878 - 534800 Temporary Empl. Services
30.671
0
0
0
0
0
TOTAL Operations Support
30,671
0
0
0
0
0
Staff Support
878 - 535100 Uniforms
6,161
3,567
5,000
3,757
5,000
5,000
878 - 535200 Awards
0
255
500
81
500
300
878 - 535300 Memberships
321
195
500
373
500
500
878 - 535500 Training /Travel
1,388
833
2,000
1,815
2,000
5,500
878 - 535510 Meeting Expense
876
755
11500
247
800
1.500
TOTAL Staff Support
8,747
5,605
9,500
6,273
8,800
12,800
147 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
Professional Services
0
878 - 541300 Prof Services /Consultng
878 - 541310 Contractual
Services
0
TOTAL Professional Services
82.988
Maintenance Services
76.575
878 - 551100 Building
Maint Misc
46,333
878- 551100.Building
Maint Misc
- CIVIC C
878- 551100.Building
Maint Misc
- PD
878- 551100.Building
Maint Misc
- EMS1
878- 551100.Building
Maint Misc
- FDl
878- 551100.Building
Maint Misc
-F &F /PARK
878- 551100.Building
Maint Misc
- SENIOR
878- 551100.Building
Maint Misc
- LIB
878- 551100.Building
Maint Misc
- AAC
878- 551100.Building
Maint Misc
- BUNKER
878- 551110.Sitework
- FD2
0
878- 551110.Sitework
- LIB
264
878- 551110.Sitework
- YMCA
0
878- 551120.Roofing
- CH
280
878 - 551130 Plumbing
- Misc.
0
878- 551130.P1umbing
- ADM
658
878- 551130.Plumbing
- COMM CTR
0
878- 551130.Plumbing
- PD
2,140
878- 551130.Plumbing
- EMS1
0
878- 551130.Plumbing
- SENIOR C
196
878- 551130.Plumbing
- FD2
0
878- 551130.Plumbing
- EMS4
600
878- 551130.Plumbing
- LIB
0
878- 551130.Plumbing
- YMCA
1,195
878- 551130.P1umbing
- AAC
0
878 - 551140 Electric
- Misc.
4,608
878- 551140.Electric
- CH
0
878- 551140.Electric
- ADM
2,500
878- 551140.Electric
- CIVIC C
0
878- 551140.Electric
- PD
4,029
878- 551140.Electric
- EMS1
0
878- 551140.Electric
- FD1
62
878- 551140.Electric
- F &F /PARKS
0
878- 551140.Electric
- 11CP
1,638
878- 551140.Electric
- PW
0
878- 551140.Electric
- FD2
215
878- 551140.Electric
- EMS4
0
878- 551140.Electric
- LIB
1,480
878- 551140.Electric
- YMCA
0
878- 551140.Electric
- AAC
290
878- 551140.Electric
- FD3
0
878 - 551150 HVAC - Misc.
217
217
878- 551150.HVAC - CIVIC C
0
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
p1ACmx)wX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
0
0
0(
581)
0
0
46.333
82.988
92,000
76.575
92.000
85.746
46,333
82,988
92,000
75,995
92,000
85,746
176,366
401,087
475,566
161,513
446,299
395,000
0
0
0
42
0
0
0
0
433
853
0
0
0
0
158
158
0
0
0
0
266
264
0
0
0
0
280
280
0
0
0
0
658
658
0
0
0
0
2,515
2,140
0
0
0
0
219
196
0
0
0
0
600
600
0
0
0
0
1,195
1,195
0
0
0
0
0
4,608
0
0
0
0
0
2,500
0
0
0
0
4,029
4,029
0
0
0
0
62
62
0
0
0
0
1,255
1,638
0
0
0
0
0
215
0
0
0
0
1,280
1,480
0
0
0
0
299
290
0
0
0
0
217
217
0
0
0
0
530
921
0
0
0
0
7
6
0
0
0
0
749
9, 646
0
0
0
0
1,683
1,683
0
0
0
0
200
200
0
0
0
0
9,744
9,846
0
0
0
0
341
393
0
0
0
0
0
193
0
0
0
0
471
1,166
0
0
0
0
538
538
0
0
0
0
210
210
0
0
0
0
57
57
0
0
0
0
168
168
0
0
0
0
1,432
518
0
0
0
0
25
25
0
0
0
0
0
250
0
0
0
0
72
72
0
0
0
0
9,158
9,158
0
0
0
0
424
424
0
0
0
0
0
28
0
0
0
0
0
181
0
0
0
0
2,270
2,744
0
0
0
0
69
5,822
0
0
148 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PyMxwx
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
878- 551150.HVAC - PD
0
0
61
61
0
0
878- 551150.HVAC - EMS1
0
0
523
523
0
0
878- 551150.HVAC - 11CP
0
0
0
157
0
0
878- 551150.HVAC - EMS4
0
0
380
395
0
0
878- 551150.HVAC - LIB
0
0
1,074
1,074
0
0
878- 551150.HVAC - YMCA
0
0
0
278
0
0
878- 551150.HVAC - AAC
0
0
2,917
2,917
0
0
878- 551150.HVAC - AQUATIC C
0
0
12,886
13,406
0
0
878- 551150.HVAC - FD3
0
0
199
199
0
0
878- 551160.Windows, Doors - CH
0
0
544
0
0
0
878- 551160.Windows, Doors - ADM
0
0
0
404
0
0
878- 551160.Windows, Doors - CIVIC C
0
0
429
429
0
0
878- 551160.Windows, Doors - PD
0
0
676
1,176
0
0
878- 551160.Windows, Doors - EMS1
0
0
1,068
1,453
0
0
878- 551160.Windows, Doors - FD1
0
0
0
602
0
0
878- 551160.Windows, Doors - EMS /PURCH
0
0
602
235
0
0
878- 551160.Windows, Doors - F &F /PARKS
0
0
235
0
0
0
878- 551160.Windows, Doors - 11CP
0
0
2,349
550
0
0
878- 551160.Windows, Doors - PW
0
0
280
280
0
0
878- 551160.Windows, Doors -FD2
0
0
277
277
0
0
878- 551160.Windows, Doors - LIB
0
0
0
544
0
0
878- 551160.Windows, Doors - AAC
0
0
208
131
0
0
878- 551170.Finishes - ADM
0
0
1,055
1,055
0
0
878- 551170.Finishes - CIVIC C
0
0
1,140
1,140
0
0
878- 551170.Finishes - PD
0
0
151
22,001
0
0
878- 551170.Finishes - EMS1
0
0
16,345
17,926
0
0
878- 551170.Finishes - F &F /PARKS
0
0
379
379
0
0
878- 551170.Finishes - PW
0
0
141
141
0
0
878- 551170.Finishes - FD2
0
0
0
182
0
0
878- 551170.Finishes - AAC
0
0
0
45
0
0
878 - 551400 Minor & Other Equip Maint
6,318
6,259
5,000
3,692
5,000
0
878 - 551800 Other Maintenance Agreements
31.951
19.939
18,198
15.897
18.000
33.536
TOTAL Maintenance Services
214,636
427,285
584,297
314,731
469,299
428,536
Rental /Leasing
878 - 561100 Rental- Equipment
4,718
400
500
80
500
500
TOTAL Rental /Leasing
4,718
400
500
80
500
500
Operating Equipment
878 - 571600 Police /Fire /Medical Equipment
14,520
3,988
1,500
150
1,500
16,500
878 - 571700 Improvement Under $5,000
1,760
0
0
0
0
0
878 - 571800 Equipment Less $5,000
4.992
1,682
0
650
0
0
TOTAL Operating Equipment
21,272
5,670
1,500
800
1,500
16,500
149 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
INTERNAL SERVICE
EXPENDITURES
C I T Y O F S C H E R T Z PxMxWx
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Capital Outlay
878 - 581200 Vehicles & Access. Over $5,00
59,316
26,012
25,000
32,452
35,000
30,000
878 - 581800 Equipment Over $5,000
0
10.426
0
0
0
0
TOTAL Capital Outlay
59,316
36,438
25,000
32,452
35,000
30,000
TOTAL BUILDING MAINTENANCE
1,442,251
1,491,452
1,608,197
1,290,573
1,588,760
1,631,808
TOTAL INTERNAL SERVICE
5,334,250
5,994,326
6,671,465
5,084,730
6,260,260
6,943,689
150 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z P1A�c� xxQyxx
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
PROJECTS
Professional Services
Fund Charges /Transfers
900 - 548404 Transfer Out - Capital Projec 0 0 4,000,000 0 0 581,300
TOTAL Fund Charges /Transfers 0 0 4,000,000 0 0 581,300
Maintenance Services
Rental /Leasing
TOTAL PROJECTS 0 0 4,000,000 0 0 581,300
151 of 249
XXXXXXXX
DEPARTMENT: 901 CITY ASSISTANCE
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
The Senior Center is supported by contracting with the YMCA for programing and
a vendor to support the meal program. The Senior Center provides a social
environment for the local area seniors and a hot meal for them to enjoy.
The Patient Assistance program is an Interlocal Agreement between the City of
Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide
prescription medication free of charge or at a low cost to citizens of Schertz who
qualify for assistance under established guidelines. The Hospital agrees to
maintain a part -time intake and information office in Schertz. Prescriptions will be
filled
hospital an agreed upon amount under the yearly contract. The Hospital agrees
to provide written reports to the City and to provide the City with the complete
budget for the H This contract is for $5,000.
Advocacy Center. The Center provides a warm, homelike environment for children
who visit to be interviewed about physical or sex
-being of the child to
prevent further trauma. This agreement is for $5,000
Transportation Assistance is provided through Alamo Regional Transit for senior
citizens.
Starting in 2016 -17 the City has entered into a support agreement with the Schertz
Housing Authority to provide assistance in their mission of helping those in need
find suitable living spaces.
City Assistance
2018 -19
2019 -20 1
2020 -21
Budget
Actual
Estimate I
Budget
City Assistance
$291,811
$317,666
$320,000
Operating Equipment
11,316
15,000
10,000
Total
$303,127
$332,666
$330,000
PROGRAM JUSTIFICATION & ANALYSIS
The FY 2020 -21 Budget will decrease 0.8% from the FY 2019 -20 year end
estimate with no change in operations.
152 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z P1A�c� xx)vX
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
CITY'S ASSISTANCE
Utility Services
City Assistance
901 - 537300 Patient Assistence
5,000
5,000
5,000
5,000
5,000
5,000
901 - 537400 Transportation Assistance
28,872
42,666
45,000
42,666
42,666
45,000
901- 537500 Children's Advocacy Assistanc
5,000
5,000
5,000
5,000
5,000
5,000
901 - 537600 Schertz Housing Authority
5,000
5,000
5,000
5,000
5,000
5,000
901 - 537700 Senior Citizens Program
259.751
234.145
260,000
194.698
260.000
260,000
TOTAL City Assistance
303,623
291,811
320,000
252,364
317,666
320,000
Operating Equipment
901- 571600 Donation - Expense Sr. Center
8,467
11,316
10,000
4,322
15,000
10,000
TOTAL Operating Equipment
8,467
11,316
10,000
4,322
15,000
10,000
TOTAL CITY'S ASSISTANCE 312,091 303,127 330,000 256,686 332,666 330,000
153 of 249
XXXXXXXX
DEPARTMENT: • , COURT
101 GENERAL
DEPARTMENT DESCRIPTION
The court security fee and court technology fees are revenues that are restricted
on use. The court technology must only be spent to purchase new or replacement
devices to improve or maintain the efficiency of the Municipal Court. Approved
purchases are computers, servers where court files are stored and computerized
ticket writers. The court security fee can only be used to add or enhance security
measure to the court room for the safety of staff and citizens. Currently the security
fee will be used to offset a Deputy Marshal position which provides security for the
Court.
Operating Equipment
Total
$2,607 $19,765 $22,992
$2,607 $19,765 $22,992
PROGRAM JUSTIFICAITON & ANALYSIS
The FY 2020 -21 Budget will increase $3,227 from the FY 2019 -20 to match the
increase in court technology fee projections.
154 of 249
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Operating Equipment
Total
$2,607 $19,765 $22,992
$2,607 $19,765 $22,992
PROGRAM JUSTIFICAITON & ANALYSIS
The FY 2020 -21 Budget will increase $3,227 from the FY 2019 -20 to match the
increase in court technology fee projections.
154 of 249
9 -04 -2020 02:21 PM
101- GENERAL FUND
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z P1A�c� xxxxX
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
COURT- RESTRICTED FUNDS
Fund Charges /Transfers
Qperatinq Equipment
910- 571600 Court Technology Expenditure 6.500 2,607 22,992 624 19,765 22,992
TOTAL Operating Equipment 6,500 2,607 22,992 624 19,765 22,992
TOTAL COURT- RESTRICTED FUNDS
6,500 2,607 22,992
155 of 249
624 19,765 22,992
XXXXXXXX
.,,aH I S PAGE IN TEN TI. ._ N A.L L N" £...,, FI' Bl..,3.A N K...
156 of 249
XXXXXXXX
DESCRIPTION
This fund is used to account for the accumulation of resources for and the
payment of general long term debt principal and interest on city debt. The
Interest & Sinking portion of the property taxes are directly deposited by the
2018 -19 2019 -20 2020 -21
Budget Actual Estimate Budget
Revenue
Taxes $6,414,868
Miscellaneous 170,594
Total $6,585,462
Expenses
Professional Service $48,880
Debt Service 6,678,977
Total $6,727,858
PROGRAM JUSTIFICATION AND ANALYSIS
$6,733,000
127,500
$6,860,500
$5,000
7,022,007
$7,027,007
$6,980,821
115,000
$7,095,821
1 i11
Revenues: Revenues for FY 2020 -21 increase 3.4% from the FY 2019 -20
estimate with higher property values.
Expenses: The FY 2020 -21 Budget will increase 1.0% from the FY 2019 -20 year
end estimate following the debt service schedule.
157 of 249
8 -06 -2020 03:53 PM C I T Y O F S C H E R T Z PyG xxxxx
PROPOSED BUDGET WORKSHEET
505 -TAX I &S AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Taxes
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
6,148,041
6,414,868
6,733,000
6,626,502
6,733,000
6,980,821
0
0
144,003
0
0
0
6,557,697
170,594
150,000
68.920
127,500,
115,000
12,705,739
6,585,462
7,027,003
6,695,422
6,860,500
7,095,821
13,055,963
6,727,858
7,027,003
5,809,381
7,027,007
7,094,861
13,055,963
6,727,858
7,027,003
5,809,381
7,027,007
7,094,861
13,055,963
6,727,858
7,027,003
5,809,381
7,027,007
7,094,861
( 350,224)
( 142,396) (
0)
886,041
( 166,507)
960
158 of 249
8 -06 -2020 03:53 PM
505 -TAX I &S
REVENUES
2017 -2018
ACTUAL
C I T Y O
PROPOSED
AS OF:
(--------
2018 -2019
ACTUAL
F S C H E R T Z
BUDGET WORKSHEET
JUNE 30TH, 2020
- - - - -- 2019 -2020 ---------------
CURRENT Y -T -D
BUDGET ACTUAL
PROJECTED
YEAR END
PyG xx)o(x
-------- 2020 -2021 -- - - - - -)
CITY ADMIN. ADOPTED
RECOMMENDED BUDGET
Taxes
000 - 411900 Property Tax Revenue
6,148,041
6,414,868
6,733,000
6,626,502
6,733,000
6,980,821
TOTAL Taxes
6,148,041
6,414,868
6,733,000
6,626,502
6,733,000
6,980,821
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
144,003
0
0
0
TOTAL Fund Transfers
0
0
144,003
0
0
0
Miscellaneous
000 - 491000 Interest Earned
4,352
6,774
6,000
1,671
2,500
0
000 - 491200 Investment Income
57,576
44,102
44,000
17,249
25,000
15,000
000 - 495015 Contribution from SED
360,769
0
0
0
0
0
000- 495020 Contribution From YMCA
100,000
100,000
100,000
50,000
100,000
100,000
000 - 497000 Misc Income
0
277
0
0
0
0
000 - 498000 Proceeds From Refunding
Debt 6,035,000
19,442
0
0
0
0
TOTAL Miscellaneous
6,557,697
170,594
150,000
68,920
127,500
115,000
TOTAL REVENUES
12,705,739
6,585,462
7,027,003
6,695,422
6,860,500
7,095,821
159 of 249
8 -06 -2020 03:53 PM
505 -TAX I &S
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
101 - 541500 Paying Agent
4,150
4,350
5,000
2,000
5,000
5,000
101- 541502 Cost of
Bond Issuance
76,056
44,530
0
0
0
45 000
TOTAL Professional
Services
80,206
48,880
5,000
2,000
5,000
50,000
Debt Service
101 - 555612 Bond -GO
Refunding 2010 - Princi
285,000
300,000
0
0
0
0
101- 555612.Bond -GO
Refundin 2010 - Interes
38,475
4,500
0
0
0
0
101 - 555628 Bond -CO
2007 - Principal
0
0
0
0
0
325,000
101- 555628.Bond -CO
2007 - Interest
0
0
0
0
0
98,800
101- 555629 Bond -GO
2007 Principal
290,000
300,000
315,000
315,000
315,000
0
101- 555629.Bond -GO
2007 Interest
136,312
124,305
111,823
59,117
111,823
0
101- 555630 Bond -GO
SR2008 Principal
475,000
0
0
0
0
0
101- 555630.Bond -GO
SR2008 Interest
9,809
0
0
0
0
0
101- 555631 Bond -GO
SR2009 Principal
550,000
93,575
0
0
0
0
101- 555631.Bond -GO
SR2009 Interest
249,138
120,100
0
0
0
0
101 - 555633 Bond -GO
SR2011 Principal
240,000
250,000
260,000
260,000
260,000
270,000
101- 555633.Bond -GO
SR2011 Interest
327,038
318,463
308,888
157,044
308,888
296,938
101- 555634 Bond -GO
2011A Refund - Principa
635,000
485,000
475,000
475,000
475,000
485,000
101- 555634.Bond -GO
2011A Refund - Interest
87,701
74,515
63,551
34,542
63,551
52,367
101- 555635 Bond -GO
2012 - Principal
335,000
345,000
355,000
355,000
355,000
365,000
101- 555635.Bond -GO
2012 - Interest
168,095
157,945
149,170
77,248
149,170
138,370
101 - 555636 Tax Note
- SR2013 - Principal
170,000
0
0
0
0
0
101- 555636.Tax Note
- SR2013 - Interest
1,445
0
0
0
0
0
101- 555637 Tax Note
- SR2013A - Principe
165,000
0
0
0
0
0
101- 555637.Tax Note
- SR2013A - Interest
1,072
0
0
0
0
0
101- 555638 Bond -GO
2014 Refund- Principal
100,000
100,000
100,000
100,000
100,000
100,000
101- 555638.Bond -GO
2014 Refund - Interest
289,775
286,775
283,775
142,638
283,775
280,775
101- 555639 Tax Note
- SR2015 - Principal
35,000
35,000
35,000
0
35,000
40,000
101- 555639.Tax Note
- SR2015 - Interest
2,532
1,923
1,313
652
1,313
700
101- 555640 Bond -Ref
2015 Bond - Principal
490,000
660,000
675,000
675,000
675,000
690,000
101- 555640.Bond -GO
Ref 2015 - Interest
92,725
81,225
66,188
37,313
66,188
47,400
101- 555641 Tax Note
- SR2015A- Principal
145,000
150,000
150,000
0
150,000
150,000
101- 555641.Tax Note
- SR2015A - Interest
11,507
9,267
7,007
3,504
7,007
4,697
101- 555642 Bond -GO
SR2016- Principal
205,000
215,000
225,000
225,000
225,000
235,000
101- 555642.Bond -GO
SR2016- Interest
167,606
159,206
150,406
77,453
150,406
141,207
101 - 555643 Bond- TaxableB
CO SR2016 -Princ
55,000
55,000
60,000
60,000
60,000
60,000
101- 555643.Bond- Taxable
CO SR2016- Intere
47,238
45,588
43,863
22,381
43,863
42,063
101 - 555644 Bond- NonTaxA
CO SR2016- Princi
165,000
175,000
180,000
180,000
180,000
190,000
101- 555644.Bond- NonTax
CO SR2016- Interes
69,469
62,669
55,569
29,584
55,569
48,169
101 - 555645 Bond -CO
SR2017- Principal
245,000
280,000
357,413
290,000
357,413
405,000
101- 555645.Bond -CO
SR2017 - Interest
178,688
139,025
63,063
67,413
63,063
126,800
101- 555646 Bond -GO
SR2017 - Principal
135,000
150,000
155,000
155,000
155,000
160,000
101- 555646.Bond -GO
SR2017 - Interest
143,944
114,225
109,650
55,988
109,650
104,925
101- 555647 Bond -GO
2018 Refund- Principa
0
550,000
560,000
560,000
560,000
570,000
101- 555647.Bond -GO
2018 Refund - Interes
73,567
122,112
110,346
58,141
110,346
98,368
101- 555648 Bond -CO
SR2018 - Principal
0
210,000
220,000
220,000
220,000
235,000
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8 -06 -2020 03:53 PM
505 -TAX I &S
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z P1 mxx x
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
101- 555648.Bond -CO 2018 - Interest
0
214,951
187,263
96,381
187,263
175,888
101- 555649 Bond -GO 2018 Ref - Principal
0
95,000
580,000
580,000
580,000
530,000
101- 555649.Bond -GO 2018 Ref - Interest
0
193,609
227,444
120,972
227,444
199,694
101 - 555650 Bond -CO 2019 - Principal
0
0
250,000
250,000
250,000
255,000
101- 555650.Bond -CO 2019- Interest
0
0
130,275
67,013
130,275
122,700
TOTAL Debt Service
6,816,134
6,678,977
7,022,003
5,807,381
7,022,007
7,044,861
Other Financing Sources
101- 556300 Payment To Refund Debt
6.159.623
0
0
0
0
0
TOTAL Other Financing Sources
6,159,623
0
0
0
0
0
TOTAL NON DEPARTMENTAL
13,055,963
6,727,858
7,027,003
5,809,381
7,027,007
7,094,861
TOTAL GENERAL GOVERNMENT 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861
TOTAL EXPENDITURES 13,055,963 6,727,858 7,027,003 5,809,381 7,027,007 7,094,861
161 of 249
XXXXXXXX
.,,aH I S PAGE IN TEN TI. ._ N A.L L N" £...,, FI' Bl..,3.A N K...
162 of 249
XXXXXXXX
FUND: 202 WATER & SEWER
DESCRIPTION
and solid waste functions and is managed by the Public Works Department. Staff
is responsible for the
and wastewater service and infrastructure. This includes the water distribution
ansport is the Schertz- Seguin Local
Government Corporation. Wastewater treatment is handled by the Cibolo Creek
Municipal Authority. Garbage collection is handled by Bexar Waste.
Revenues
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Revenues
Franchises
$224,928
$261,992
Permits
0
3,000
Fees
24,575,500
25,907,843
Fund Transfers
348,302
146,400
Miscellaneous
2,476,326
855,618
Total
$27,124,473
$27,174,853
Expenses
Non Departmental $4,691,243 $4,215,105
Business Office 828,453 965,105
W &S Administration 23,542,137 23,229,289
Projects 0 1,638,000
Total $28,233,380 $29,08Z394
PROGRAM JUSTIFICATION AND ANALYSIS
$238,750
0
24,803,500
146,400
315,718
$25,504,368
$0
903,653
23,834,892
0
$24,738,545
Revenue: Revenues for FY 2020 -21 are expected to decrease 6.1 % from the FY
2019 -20 year end estimate with lower water and sewer fees after COVID -19.
Expenses: The FY 2020 -21 Budget decreases 14.9% from the FY 2019 -20 year
end estimates due to fewer projects being funded which offset increases in the
W &S Administration.
163 of 249
9 -04 -2020 02:24 PM C I T Y O F S C H E R T Z PAMXXX1XX
PROPOSED BUDGET WORKSHEET
202 -WATER & SEWER AS OF: AUGUST 31ST, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Franchises
Permits
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
BUSINESS OFFICE
TOTAL GENERAL GOVERNMENT
PUBLIC WORKS
W & S ADMINISTRATION
TOTAL PUBLIC WORKS
MISC & PROJECTS
PROJECTS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
263,469
224,928
227,380
268,742
261,992
238,750
0
0
0
3,000
3,000
0
23,293,054
24,074,917
24,575,500
23,456,229
25,907,843
24,803,500
141,510
348,302
4,271,255
122,000
146,400
146,400
3,495,149
2,476,326
465,218
394,706
455,618
315,718
27,193,182
27,124,473
29,539,353
24,244,678
26,774,853
25,504,368
5,877,000 3,862,790 3,250,000 0 3,250,000 0
822,393 828,453 946,023 850,865 965,105 903,653
6,699,393 4,691,243 4,196,023 850,865 4,215,105 903,653
21,777,119 23,542,137 23,705,330 20,921,121 23,229,289 23,834,892
21,777,119 23,542,137 23,705,330 20,921,121 23,229,289 23,834,892
0 0 1,638,000 446,944 1,638 000 0
0 0 1,638,000 446,944 1,638,000 0
28,476,512 28,233,380 29,539,353 22,218,930 29,082,394 24,738,545
( 1,283,330) ( 1,108,907) 0 2,025,748 ( 2,307,541) 765,823
164 of 249
9 -04 -2020 02:24 PM C I T Y O F S C H E R T Z PAMXX)<2XX
PROPOSED BUDGET WORKSHEET
202 -WATER & SEWER AS OF: AUGUST 31ST, 2020
REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Franchises
000 - 421490
Cell Tower Leasing
263.469
224.928
227,380
268.742
261.992
238.750
TOTAL Franchises
263,469
224,928
227,380
268,742
261,992
238,750
Permits
000- 436010
Network Nodes
0
0
0
3,000
3,000
0
TOTAL Permits
0
0
0
3,000
3,000
0
Fees
000 - 455200
Garbage Collection Fee
4,960,183
5,130,049
5,280,000
4,585,932
5,200,000
5,280,000
000 - 455500
Water & Sewer Transfer Fee (
10)
10
0
0
0
0
000 - 455600
Fire Line Fees
29,015
33,160
33,000
0
0
33,000
000- 455700
Recycle Fee Revenue
305,469
328,531
336,000
303,099
330,000
336,000
000 - 455800
W &S Line Constructn Reimbur
36,474
23,182
20,000
26,445
21,427
20,000
000 - 457100
Sale of Water
10,666,527
11,089,576
10,914,000
10,912,528
12,000,000
11,100,000
000 - 457110
Edwards Water Lease
54,872
34,244
40,000
55,616
55,616
40,000
000 - 457120
Water Transfer Charge -Selma
26,420
50,571
30,000
17,169
34,000
30,000
000 - 457200
Sale of Meters
143,916
95,390
120,000
96,345
103,000
120,000
000 - 457400
Sewer Charges
6,816,996
7,281,618
7,550,000
7,323,964
7,900,000
7,592,000
000- 457500
Water Penalties
250,316
5,659
250,000
132,305
260,000
250,000
000 - 459200
NSF Check Fee - Water &Sewer
2,875
2.925
2,500
2.825
3.800
2.500
TOTAL Fees
23,293,054
24,074,917
24,575,500
23,456,229
25,907,843
24,803,500
Fund Transfers
000 - 486000
Transfer In - Reserves
0
0
4,124,855
0
0
0
000 - 486100
Transfer In
0
207,302
0
0
0
0
000 - 486204
Interfnd Chrg- Drainage Billin
141.510
141.000
146,400
122.000
146,400
146,400
TOTAL Fund
Transfers
141,510
348,302
4,271,255
122,000
146,400
146,400
Miscellaneous
000 - 490000
Misc Charges
10,989
10,434
5,000
6,012
10,400
10,500
000 - 491000
Interest Earned
44,859
69,496
75,000
22,195
40,000
40,000
000 - 491200
Investment Income
158,054
227,580
240,000
140,014
200,000
120,000
000 - 495013
Capital Contribution -W &S
3,132,348
1,975,524
0
0
0
0
000 - 496000
Water Construction Reserve Ac
1
0
0
1
0
0
000- 497000
Misc Income -W &S
17,267
55,590
20,000
75,871
80,000
20,000
000 - 498110
Salary Reimb -SSLGC
131,630
137,703
125,218
150,614
125,218
125,218
000- 498200
Reimbursmnt -W &S Project
1
0
0
0
0
0
TOTAL Miscellaneous
3.495.149
2,476.326
465,218,
394.706
455.618
315,718
TOTAL REVENUES
27,193,182
27,124,473
29,539,353
24,244,678
26,774,853
25,504,368
165 of 249
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202 -WATER & SEWER
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z P1A�c�i xxxxX
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
NON DEPARTMENTAL
Professional Services
Fund Charges /Transfers
101- 548406 Transfer To Public Improvemen
5,825,000
3,800,000
3,250,000
0 3,250,000 0
TOTAL Fund Charges /Transfers
5,825,000
3,800,000
3,250,000
0 3,250,000 0
Maintenance Services
Other Financing Sources
101- 556000 Issuance Costs
52,000
62,790
0
0 0 0
TOTAL Other Financing Sources
52,000
62,790
0
0 0 0
Capital Outlay
TOTAL NON DEPARTMENTAL
5,877,000 3,862,790 3,250,000
166 of 249
0 3,250,000 0
XXXXXXXX
DEPARTMENT: FINANCE
DIVISION: 176 WATER AND SEWER UTILITY BILLING
FUND: 202 WATER AND SEWER
DEPARTMENT DESCRIPTION
Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility
payments and post to
Conduct sewer averaging annually. Collect payments for other departments.
Collect debt for various departments. Solve complaints in timely and fair manner.
Collect payments for other utilities and service providers. Take care of meter box
maintenance.
GOALS AND OBJECTIVES
Continue to provide friendly and efficient services to our customers.
To encourage and educate our customers to use delivery of e-mail
statements.
To encourage and educate our customers to pay their utility bill by using
automatic draft payments services, online web payments, and e-
services through their financial institution.
To read water meters in a safe, reliable, and efficient manner
Provide accurate and expedited utility billing statements
167 of 249
UTILITY BILLING
• A► I P, CA I I Lei ►_ I I Eel . 1
XXXXXXXX
UTILITY BILLING
2018 -19
2019 -20
2020 -21
Billing Manager
1
1
1
-Utility
Billing Asst. Manager
1
1
1
-Utility
Billing Clerk II
2
2
0
-Utility
Billing Clerk
2
2
4
-Utility
Meter Tech 1
2
2
3
Meter Tech I1
1
1
0
TOTAL POSITIONS
9
9
9
168 of 249
UTILITY BILLING
XXXXXXXX
Personnel Services
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel Services
$434,343
$481,310
$498,813
Supplies
2,308
3,200
5,100
City Support Services
250
42,900
5,000
Utility Services
6,763
9,200
9,200
Operations Support
126,535
124,500
120,500
Staff Support
4,822
4,460
6,400
Professional Services
246,532
242,800
253,000
Maintenance Services
6,540
6,500
5,040
Operating Equipment
360
430
600
Capital Outlay
0
49,805
0
Total
$828,453
$965,105
$903,653
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget decreases 6.4% from the FY 2019 -20 year end estimate.
Personnel increases from the classification and compensation study
recommendation are offset by no capital outlay purchases and no software
upgrades for FY 2020 -21.
169 of 249
9 -04 -2020 02:24 PM
202 -WATER & SEWER
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XXXQCX
GENERAL GOVERNMENT
EXPENDITURES (-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 - - - - --
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
BUSINESS OFFICE
Personnel
Services
176- 532400 Computer Fees & Licenses
176 - 511110
Regular
293,782
298,731
317,221
289,849
317,221
325,655
176 - 511120
Overtime
6,797
4,945
3,200
5,375
6,000
6,845
176- 511180
LTD
891
816
983
221
221
1,010
176 - 511210
Longevity
5,611
4,646
5,546
5,546
5,546
6,164
176- 511310
FICA - Employer
22,643
23,430
24,936
22,138
24,936
25,908
176 - 511350
TMRS- Employer
54,856
49,628
52,676
44,358
52,676
55,261
176 - 511410
Health- Employer
67,161
50,494
73,290
65,464
73,290
76,284
176 - 511500
Workers' Compensation
1,461
1,654
1,626
1,420
1,420
1,686
TOTAL Personnel
Services
453,201
434,343
479,478
434,372
481,310
498,813
Supplies
0
9,500
9,500
176 - 534800 Temporary Empl. Services
16.037
0
0
176- 521000
Operating Supplies
1,164
873
1,700
1,523
1,700
3,000
176 - 521100
Office Supplies
1,752
1,435
2,100
1,404
1,500
2,100
TOTAL Supplies
176 - 535100 Uniforms
2,916
2,308
3,800
2,926
3,200
5,100
Human Services
Li LV "pporL cervices
176- 532400 Computer Fees & Licenses
0
0
0
67,064
42,271
0
176 - 532900 Contingencies
1
250
4,501
984
629
5,000.
TOTAL City Support Services
1
250
4,501
68,048
42,900
5,000
Utility Services
176 - 533310 Telephone /Cell Phone
1,026
1,914
2,345
1,989
1,700
3,200
176 - 533500 Vehicle Fuel
0
4.849
91000
6.244
7.500
6.000
TOTAL Utility Services
1,026
6,763
11,345
8,232
9,200
9,200
Operations Support
176 - 534000 Postage
72,670
80,006
93,000
66,054
75,000
90,000
176- 534200 Printing & Binding
43,682
41,915
56,000
17,819
40,000
21,000
176 - 534300 Equipment Maintenance - Copie
9,028
4,614
9,500
0
9,500
9,500
176 - 534800 Temporary Empl. Services
16.037
0
0
0
0
0
TOTAL Operations Support
141,417
126,535
158,500
83,873
124,500
120,500
Staff Support
176 - 535100 Uniforms
2,715
1,950
2,709
2,279
2,000
2,300
176- 535200 Awards
30
193
200
0
200
200
176 - 535300 Memberships
30
30
100
37
10
100
176 - 535500 Training /Travel
802
2,516
3,500
1,636
2,000
3,500
176 - 535510 Meeting Expenses
179
133
250
222
250
300
TOTAL Staff Support
3,755
4,822
6,759
4,175
4,460
6,400
170 of 249
9 -04 -2020 02:24 PM
202 -WATER & SEWER
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XXXM
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
176 - 541800 Credit Card Fees
208,802
243,699
240,000
216,105
240,000
250,000
176 - 541810 Credit Cards Fees - AMEX
1.498
2.833
3,000
1.677
2.800
3.000
TOTAL Professional Services
210,300
246,532
243,000
217,782
242,800
253,000
Fund Charges /Transfers
Maintenance Services
176 - 551800 Other Maintenance Agreements
6,120
6,540
8,040
4,620
6,500
5,040
TOTAL Maintenance Services
6,120
6,540
8,040
4,620
6,500
5,040
Rental /Leasing
Qperating Equipment
176- 571000 Furniture & Fixtures
3,147
360
600
430
430
600
176 - 571400 Communication Equip LESS $500
510
0
0
0
0
0
TOTAL Operating Equipment
3,657
360
600
430
430
600
Capital Outlay
176 - 581200 Vehicles & Access. Over $5,00
0
0
30,000
0
30,000
0
176 - 581700 IMPROVEMENTS OVER $5,000
0
0
0
26,406
19,805
0
TOTAL Capital Outlay
0
0
30,000
26,406
49,805
0
TOTAL BUSINESS OFFICE
■ IiC rtyii�l�aiai�i.'�' \Rtbli/i1��iW
822,393 828,453 946,023 850,865 965,105 903,653
6,699,393 4,691,243 4,196,023 850,865 4,215,105 903,653
171 of 249
DEPARTMENT: PUBLIC WORKS
DIVISION: 575 WATER & SEWER ADMINISTRATION
FUND: 202 WATER AND SEWER
The Water and Wastewater division of Public Works provides reliable water and
wastewater services to all Schertz residents through maintenance, repair, strategic
planning, inspection of new infrastructure, and the expansion of water and
wastewater services. the
employees offer excellent customer service, participate in community events,
provide a weekly chipping service, meet with developers and utility providers,
review plat and subdivision plans, as well as review water and wastewater
construction plans. In addition, the Water and Wastewater division oversees the
drought and water conservation plans/ordinance, provides letters of availability
and Certificates of Convenience and Necessity, assists other departments, and
conduct department training, education, and planning.
GOALS AND OBJECTIVES
Provide an efficient and reliable water and wastewater system that meets
all of the State rules and regulations.
Ensure an adequate future water supply.
Engage personnel in making decisions to strengthen ability to respond
promptly to daily events.
Emphasize safety to our employees to reduce preventable accidents.
Promote water conservation, delivery of quality services, and providing
accurate and timely responses to customer requests.
ORGANIZATION CHART
172 of 249
XXXXXXXX
XXXXXXXX
►�i %DIY 17��►1�7.`� 15�/ 17.E 7► 11►IL' 111171JU L
WATER & SEWER ADMINISTRATION
2018 -19
2019 -20
2020 -21
Director
1
1
1
Assistant Director Water /Wastewater Manager)
1
1
1
Senior Administrative Assistant
1
1
1
Clerk/Dispatcher
1
1
1
Schertz -Se uin Local Government Corp Gen Mgr
1
1
1
Water & Sewer Supervisor (Superintendent)
1
1
1
Water & Sewer Foreman
1
1
1
Serviceman III
1
1
1
Serviceman II
5
5
5
Serviceman 1
10
10
10
TOTAL POSITIONS
231
23
23
173 of 249
XXXXXXXX
►�i %DIY 17��►1�7.`� 15�/ 17.E 7► 11►IL' 111171JU L
i �i1 /mil l �i
Water Accounts
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Water Accounts
16434
16734
17000
Miles of Water Main
227
230
232
Miles of Sewer Main
115
118
122
Gallons Pumped (Edwards), acre feet
Gallons Received (SSLGC), acre feet
Gallons Distributed, acre feet
125
2018 -19
2019 -20
1 2020 -21
Efficiency
Actual
Estimate
I Budget
Gallons Pumped (Edwards), acre feet
Gallons Received (SSLGC), acre feet
Gallons Distributed, acre feet
125
135
138
5224
6000
6000
4937
5300
5500
New Meter Installed
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
New Meter Installed
311
350
350
New Service Taps
0
10
10
Water Service Calls
1085
1250
1250
Water Main Break, Service Repair Calls
1079
1200
1200
Sewer Backup and Repair Calls
784
825
850
174 of 249
XXXXXXXX
►�i %DIY 17��►1�7.`� 15�/ 17.E 7► 11►IL' 11117/10 L
Personnel Services
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Personnel Services
$1,350,479
$1,494,633
$1,549,996
Supplies
313,562
222,200
187,500
City Support Services
52,962
62,860
166,535
Utility Services
3,480,075
3,554,550
3,575,800
Operations Support
9,193
11,250
11,300
Staff Support
35,762
38,000
39,500
City Assistance
205
500
500
Professional Services
373,084
349,000
409,615
Fund Charges /Transfers
8,545,539
6,355,534
6,470,624
Maintenance Services
8,857,026
8,835,140
9,166,090
Other Costs
38,436
40,000
40,000
Debt Service
480,954
2,100,622
2,106,932
Rental /Leasing
(30,307)
4,000
4,500
Operating Equipment
35,167
12,000
8,000
Capital Outlay
0
149,000
98,000
Total
$23,542,137
$23,229,289
$23,834,892
Projects
$0
$1,638,000
$0
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2020 -21 Budget will increase 2.6% from the FY 2019 -20 year end estimate
for increased sewer treatment costs from the new winter average. Additional
increases include personnel expenditures related to being fully staffed and for the
classification and compensation study recommendation.
175 of 249
9 -04 -2020 02:24 PM
202 -WATER & SEWER
PUBLIC WORKS
EXPENDITURES
& S ADMINISTRATION
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XXX)(X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
575 - 532500 City Insurance - Commercial
575 - 511110
Regular
814,575
882,187
949,873
980,129
949,873
988,783
575 - 511120
Overtime
35,780
40,045
17,945
49,364
53,000
21,213
575 - 511180
LTD
2,577
2,618
3,005
719
719
3,160
575 - 511210
Longevity
22,187
20,146
27,542
22,381
22,381
24,270
575 - 511230
Certification Allowance
13,606
15,798
13,201
13,117
13,201
13,201
575 - 511240
Vehicle /phone Allowance
0
0
0
658
900
900
575 - 511310
FICA - Employer
63,139
70,862
76,758
76,425
76,758
79,885
575 - 511350
TMRS- Employer
150,648
153,905
160,789
155,372
160,789
170,396
575 - 511410
Health- Employer
149,132
155,416
208,469
207,080
208,469
238,201
575 - 511500
Workers' Compensation
8.212
9.503
9.783
8.543
8.543
9.987
TOTAL Personnel
Services
1,259,856
1,350,479
1,467,365
1,513,789
1,494,633
1,549,996
Supplies
3,575,800
575 - 521000
Operating Supplies
8,247
11,240
9,000
8,447
9,000
9,000
575 - 521100
Office Supplies
1,004
1,478
1,500
1,398
1,500
1,500
575 - 521200
Medical /Chem Supplies
1,023
955
1,500
863
1,200
1,500
575 - 521400
Plumbing Supplies
17,818
78,927
50,000
34,472
50,000
50,000
575 - 521405
Water Meters -New
150,235
220,754
125,000
135,304
160,000
125,000
575 - 521600
Equip Maint Supplies
9
208
500
0
500
500
TOTAL Supplies
178,336
313,562
187,500
180,484
222,200
187,500
Human Services
City Support Services
575 - 532500 City Insurance - Commercial
45,441
51,068
50,068
56,697
56,697
57,000
575- 532800 Employee Appreciation Events
1,953
1,894
2,500
2,169
2,500
2,500
575 - 532900 Contingencies
12,435
0
72,035
0
3,663
107,035
TOTAL City Support Services
59,829
52,962
124,603
58,866
62,860
166,535
Utility Services
575 - 533100 Gas Utility Service
1,178
1,377
1,500
1,416
1,500
1,500
575 - 533200 Electric Utility Service
295,137
302,733
320,000
222,965
305,000
320,000
575 - 533310 Telephone /Cell Phones
2,729
2,543
3,500
1,782
3,000
3,500
575 - 533320 Telephone /Air Cards
218
170
800
124
350
800
575- 533400 Water Purchase
3,175,122
3,129,241
3,200,000
2,677,005
3,200,000
3,200,000
575 - 533410 Water Utility Service
9,456
1,538
10,000
1,511
2,200
10,000
575 - 533500 Vehicle Fuel
44,240
42.472
40,000
36.277
42.500
40.000
TOTAL Utility Services
3,528,081
3,480,075
3,575,800
2,941,079
3,554,550
3,575,800
176 of 249
9 -04 -2020 02:24 PM
202 -WATER & SEWER
PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XXX7XX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Operations
Support
182
575 - 534000
Postage
207
575 - 534100
Advertising
971
575 - 534200
Printing & Binding
38
575 - 534300
Equipment Maintenance - Copie
5,202
TOTAL Operations Support
6,419
Staff Support
5 500
5,50Q
575 - 535100
Uniforms
8,982
575 - 535300
Memberships
5,758
575 - 535500
Training /Travel
8,973
575 - 535510
Meeting Expenses
1,648
575- 535600
Professional Certification
222
TOTAL Staff
Support
25,583
City Assistance
15,000
1,158
575 - 537100
Medical Services
333
TOTAL City
Assistance
333
Professional
Services
0
575 - 541200
Legal Svcs
211,625
575 - 541300
Other Consl /Prof Services
102,431
575 - 541305
Cell Tower Management Fees
64,122
575 - 541400
Auditor /Accounting Service
24,000
575 - 541500
Paying Agent
800
575 - 541650
Misc Expenses
203
TOTAL Professional
Services
403,181
Fund Charges
/Transfers
29,000
575 - 548040
Contribution To CVLGC
300,000
575- 548050
Contribution to SSLG
2,906,068
575 - 548060
Contribution to COMA
410,650
575 - 548101
Transfer Out - General Fund
0
575 - 548106
Transfer Out- Special Events
3,640
575 - 548600
Inter -fund Charges -Admin
1,344,140
575 - 548610
Interfund Charge -Fleet
129,890
575 - 548700
Bad Debt Expense
70,807
575- 548800
Depreciation Expense
2,150,733
575 - 548900
Amortization Expense
0
TOTAL Fund
Charges /Transfers
7,315,927
272
300
182
250
300
2,950
5,000
3,350
5,000
5,000
284
500
0
500
500
5,687
5,500
6,550
5 500
5,50Q
9,193
11,300
10,082
11,250
11,300
17,645
15,000
15,689
15,000
16,500
5,946
6,000
5,701
6,000
6,000
11,013
15,000
11,106
15,000
15,000
1,158
2,000
1,235
2,000
2,000
0
0
0
0
0
35,762
38,000
33,730
38,000
39,500
205
1,500
187
500
500
205
1,500
187
500
500
178,159
200,000
219,117
220,000
200,000
82,647
147,965
25,232
29,000
112,965
80,634
68,214
79,610
80,000
71,650
30,644
24,000
19,000
19,000
24,000
1,000
1,000
1,000
1,000
1,000
0
0
0
0
0
373,084
441,179
343,959
349,000
409,615
480,000
100,000
100,000
100,000
300,000
3,807,218
4,006,734
3,998,066
4,006,734
3,875,323
577,775
726,800
717,400
726,800
723,850
0
4,000
0
4,000
4,000
0
0
0
0
0
1,365,998
1,385,000
1,154,167
1,385,000
1,450,827
140,288
132,937
110,781
133,000
116,624
0
0
0
0
0
2,162,879
0
0
0
0
11,381
0
0
0
0
8,545,539
6,355,471
6,080,414
6,355,534
6,470,624
177 of 249
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202 -WATER & SEWER
PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PAMXXNKX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance
Services
40,000
36,605
40,000
40,000
36,615
38,436
575 - 551100
Building Maintenance
1,572
6
5,000
1,639
5,000
5,000
575 - 551300
Computer Maintenance
6,218
6,377
17,500
8,992
12,000
17,500
575 - 551400
Minor & Other Equip Maint
25
167
2,500
1,124
2,500
2,500
575 - 551500
Water Maintenance
138,060
152,846
155,000
33,294
155,000
155,000
575 - 551510
Waste Contractor Expense
4,687,548
4,848,197
4,540,000
4,188,064
4,500,000
4,721,600
575 - 551520
Sewer Treatment -COMA /MUD
3,636,298
3,797,306
4,316,000
3,137,558
4,000,000
4,100,000
575 - 551530
Sewer Maintenance
28,650
32,067
84,000
69,604
80,000
84,000
575 - 551540
I &I Maintenance
0
6,033
60,000
0
60,000
60,000
575 - 551600
Street Maintenance Materials
20,867
13,736
20,000
20,023
20,000
20,000
575 - 551720
Low Flow Rebate Program
50
50
250
300
400
250
575 - 551800
Other Maintenance Agreements
260
240
240
180
240
240
TOTAL Maintenance
Services
8,519,547
8,857,026
9,200,490
7,460,778
8,835,140
9,166,090
Other Costs
575 - 554100 State Water Fees -TCEQ
TOTAL Other Costs
Debt Service
575 - 555900 Debt Service
575- 555900.Interest Expense
TOTAL Debt Service
Rental /Leasing
575 - 561000 Rental - Building & Land
575 - 561100 Rental- Equipment
575 - 561200 Lease /Purchase Payments
TOTAL Rental /Leasing
Qperating Equipment
575 - 571000 Furniture & Fixtures
575 - 571200 Vehicles & Access. LESS $5,00
575 - 571500 Minor Equipment
575 - 571800 Equipment Under $5,000
TOTAL Operating Equipment
36,615
38,436
40,000
36,605
40,000
40,000
36,615
38,436
40,000
36,605
40,000
40,000
0
0
1,500,000
1,500,000
1,500,000
1,560,000
382,603
480,954
600,622
600,563
600,622
546,932
382,603
480,954
2,100,622
2,100,563
2,100,622
2,106,932
2,783
2,866
3,500
2,952
3,500
3,500
0
0
1,000
0
500
1,000
54,000
( 33,173)
0
114.400
0
0
56,783
( 30,307)
4,500
117,352
4,000
4,500
1,072
3,321
5,000
2,355
5,000
5,000
0
3,621
0
0
0
0
2,954
0
3,000
6,364
7,000
3,000
0
28,224
0
0
0
0
4,025
35,167
8,000
8,719
12,000
8,000
Capital Outlay
575 - 581200 Vehicles & Access. Over $5,00 0 0 60,000 0 60,000 0
575 - 581800 Equipment Over $5,000 0 0 89,000 34,514 89,000 98,000
TOTAL Capital Outlay 0 0 149,000 34,514 149,000 98,000
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PUBLIC WORKS
EXPENDITURES
Water Line Relocation
Aviation Heights
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PAMXXXXX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
TOTAL W & S ADMINISTRATION 21,777,119 23,542,137 23,705,330 20,921,121 23,229,289 23,834,892
TOTAL PUBLIC WORKS 21,777,119 23,542,137 23,705,330 20,921,121 23,229,289 23,834,892
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202 -WATER & SEWER
MISC & PROJECTS
EXPENDITURES
PROJECTS
City Support Services
Qperations Support
Professional Services
900 - 541100 ENGINEERING
900 - 541300 PROFESSIONAL SERVICES
TOTAL Professional Services
Fund Charges /Transfers
Maintenance Services
900 - 551900 CONSTRUCTION
TOTAL Maintenance Services
Rental /Leasing
TOTAL PROJECTS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
pymXxmx
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
0 0 0 17,743 0 0
0 0 0 500 0 0
0 0 0 18,243 0 0
0 0 1,638,000 428,702 1,638,000 0
0 0 1,638,000 428,702 1,638,000 0
0 0 1,638,000
180 of 249
446,944 1,638,000 0
XXXXXXXX
FUND: 411 CAPITAL RECOVERY FUND
&
(Water & Sewer)
DESCRIPTION
The Capital Recovery program is designated to support future growth of population
and commercial water and wastewater demands without an impact on existing
customers while keeping bond supported programs to a minimum. Capital
Recovery projects are based on the number of connections sold to increase
pumping, storage and transmission water lines, and wastewater programs. Impact
funds (Capital Recovery) must be used within ten years of collection date. All
water and wastewater improvements are constructed to meet State Board of
Insurance and Texas Commission on Environmental Quality rules and regulations.
The Sewer Capital Recovery portion was moved to its own fund in FY 2013 -14.
GOALS AND OBJECTIVES
Ensure the Texas Commission of Environmental Quality (TCEQ) rules
and regulations are met for future growth.
Continue to improve and provide an efficient and reliable water and
wastewater system that meets all of the State rules and regulations and
future growth in the community.
Provide citizens with quality projects completed on -time and on- budget.
Design a 3 million gallon ground storage and booster station
State law mandates that the Water/Wastewater Capital Recovery plan
be updated at least every five years. The last study was 2011.
181 of 249
XXXXXXXX
CAPITAL RECOVERY FUND - WATER
Revenue
Fees $1,061,672
Miscellaneous 161,999
Total $1,223,672
Expenses
Non Departmental $1,375,984
Total $1,375,984
PROGRAM JUSTIFICATION AND ANALYSIS
$1,100,000
169,000
$1,269,000
$103,500
$103,500
$1,100,000
72,000
$1,172,000
$206,000
$206,000
Projects for FY 2020 -21 include conducting the Water /Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the 1
million gallon elevated tank at Corbett which was funded in FY 2018 -19.
182 of 249
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Revenue
Fees $1,061,672
Miscellaneous 161,999
Total $1,223,672
Expenses
Non Departmental $1,375,984
Total $1,375,984
PROGRAM JUSTIFICATION AND ANALYSIS
$1,100,000
169,000
$1,269,000
$103,500
$103,500
$1,100,000
72,000
$1,172,000
$206,000
$206,000
Projects for FY 2020 -21 include conducting the Water /Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the 1
million gallon elevated tank at Corbett which was funded in FY 2018 -19.
182 of 249
8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PyG xxxxx
PROPOSED BUDGET WORKSHEET
411- CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
1,544,962 1,061,672 1,100,000 939,677 1,100,000 1,100,000
102.749 161.999 1801000 77.774 169.000 72.000
1,647,711 1,223,672 1,280,000 1,017,451 1,269,000 1,172,000
1,000
1,375,984
256,000
52,015
103,500,
206,000
1,000
1,375,984
256,000
52,015
103,500
206,000
1,000
1,375,984
256,000
52,015
103,500
206,000
1,646,711
( 152,312)
1,024,000
965,436
1,165,500
966,000
183 of 249
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PROPOSED BUDGET WORKSHEET
411- CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2020
REVENUES
Fees
000 - 455900 Cap Rcvey -Water
TOTAL Fees
Fund Transfers
Miscellaneous
000 - 491000 Interest Earned
000 - 491200 Investment Income
TOTAL Miscellaneous
TOTAL REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
1,544,962 1,061,672 11100,000 939,677 11100,000 11100,000
1,544,962 1,061,672 1,100,000 939,677 1,100,000 1,100,000
5,527
3,383
5,000
2,766
4,000
2,000
97,222
158,616
175,000
75,008
165,000
70,000
102,749
161,999
180,000
77,774
169,000,
72,000
1,647,711
1,223,672
1,280,000
1,017,451
1,269,000
1,172,000
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411- CAPITAL RECOVERY - WATER
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
City Support Services
Utility Services
Operations Sunnort
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional Services
101- 541200 Legal Svcs -Water 0
101- 541300 Professional Services -Cap Pla 0
101- 541400 Auditor /Accounting Service 1,000
TOTAL Professional Services 1,000
Fund Charges /Transfers
101- 548406 Transfer Out- Water /Sewer Proj 0
TOTAL Fund Charges /Transfers 0
Maintenance Services
Debt Service
Operating Equipment
Capital Outlay
TOTAL NON DEPARTMENTAL
0 5,000 0 2,500 5,000
0 250,000 51,015 100,000 200,000
984 1,000 1,000 1 000 1,000
984 256,000 52,015 103,500 206,000
1,375,000 0 0 0 0
1,375,000 0 0 0 0
1,000 1,375,984
185 of 249
256,000 52,015 103,500 206,000
XXXXXXXX
FUND: 421 CAPITAL RECOVERY FUND
SEWER
(Water & Sewer)
DESCRIPTION
The Capital Recovery program is designated to support future growth of population
and commercial water and wastewater demands without an impact on existing
customers while keeping bond supported programs to a minimum. Capital
Recovery projects are based on the number of connections sold to increase
pumping, storage and transmission water lines, and wastewater programs. Impact
funds (Capital Recovery) must be used within ten years of collection date. All
water and wastewater improvements are constructed to meet State Board of
Insurance and Texas Commission on Environmental Quality rules and regulations.
Wastewater Capital Recovery was moved to its own fund in FY 2013 -14
GOALS AND OBJECTIVES
Ensure the Texas Commission of Environmental Quality (TCEQ) rules
and regulations are met for future growth.
Continue to improve and provide an efficient and reliable water and
wastewater system that meets all of the State rules and regulations and
future growth in the community.
Preliminary engineering and land acquisition for a waste water treatment
plant for South Schertz. Initiate plans for the Southeast Quad Pump
Station and the Ground Storage and Distribution Main for South Schertz.
State law mandates that the Water/Wastewater Capital Recovery Plan
be updated at least every five years. Last study was in 2011. Currently
the Sedona WWTP serves the Crossvine Subdivision area but will be
eliminated when the new CCMA WWTP comes on line. A sewer line and
lift- station will be needed to accomplish this project.
Initiate and institute a study to implement reuse water throughout the
City.
Provide citizens with quality projects completed on -time and on- budget.
186 of 249
XXXXXXXX
CAPITAL RECOVERY FUND - SEWER
F—All ► III ref—AYM-T-P
Budget
2018 -19
2019 -20
2020 -21
Actual
Estimate
Budget
Revenue
Fees $598,137 $510,800 $600,000
Miscellaneous 165,710 123,500 72,000
Total $763,847 $634,300 $672,000
Expenses
Non Departmental $5,421 $258,000 $208,000
Total $5,421 $258,000 $208,000
PROGRAM JUSTIFICATION AND ANALYSIS
Projects for FY 2020 -21 include conducting the Water /Wastewater Capital
Recovery Study to identify future capital needs. Ongoing projects include the
construction of the main trunk line in southern Schertz that will connect to the new
sewer treatment facility being added to the area.
187 of 249
8 -06 -2020 03:53 PM C I T Y O F S C H E R T Z PyG xxxxx
PROPOSED BUDGET WORKSHEET
421- CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
821,969 598,137 600,000 486,321 510,800 600,000
85.591 165.710 103,000 86.363 123.500 72.000
907,560 763,847 703,000 572,685 634,300 672,000
493,208
5,421
260,500,
141,612
258,000,
208,000
493,208
5,421
260,500
141,612
258,000
208,000
493,208
5,421
260,500
141,612
258,000
208,000
414,352
758,426
442,500
431,073
376,300
464,000
188 of 249
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PROPOSED BUDGET WORKSHEET
421- CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2020
REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fees
000 - 455910 Cap Rcvey -Waste Water 794,969 608,937 600,000 486,321 500,000 600,000
000 - 455913 Cap Rcvey -North Sewer Treat 27,000 ( 10,800) 0 0 10,800 0
TOTAL Fees 821,969 598,137 600,000 486,321 510,800 600,000
Fund Transfers
Miscellaneous
000 - 491000 Interest Earned
3,799
3,141
3,000
1,635
3,500
2,000
000 - 491200 Investment Income
104,840
139,329
100,000
83,236
120,000
70,000
000 - 491800 Gain /Loss Capital One Sewer (
11,126) (
8,567)
0
0
0
0
000 - 491900 Unrealize Gain /Loss -Captl On(
11.922)
31.806
0
1.493
0
0
TOTAL Miscellaneous
85,591
165,710
103,000
86,363
123,5Q01
72,000
TOTAL REVENUES
907,560
763,847
703,000
572,685
634,300
672,000
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8 -06 -2020 03:53 PM
421- CAPITAL RECOVERY - SEWER
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
Operations Sunnort
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Professional
Services
0
101- 541200
Legal Services -Sewer
0
101 - 541300
Professional Services -Cap Pla
0
101 - 541400
Auditor /Accounting Service
1,000
101 - 541650
Investment Mgt Fee -Sewer
4,360
TOTAL Professional
Services
5,360
Fund Charges
/Transfers
5,421
101- 548406
Transfer Out- Water /Sewer Prjc
487,848
TOTAL Fund
Charges /Transfers
487,848
Maintenance
Services
0
TOTAL NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
0
5,000
0
2,500
2,500
0
250,000
137,217
250,000
200,000
984
1,000
1,000
1,000
1,000
4,437
4,500
3,395
4,500
4,500
5,421
260,500
141,612
258,000
208,000
0
0
0
0
0
0
0
0
0
0
493,208 5,421
493,208 5,421
190 of 249
260,500 141,612
260,500 141,612
258,000 208,000
258,000 208,000
DEPARTMENT DESCRIPTION
The Public Works Drainage Department is responsible for the maintenance and
management of drainage channels, storm water inlets, floodways, road right -of -ways,
alleys, and compliance with regulations, as well as reviewing the issuance of permits for
development that might affect the infrastructure such as subdivision plans, and providing
guidance to other departments as needed. The revenues come from a fee charged to
structure, such as buildings, parking lots, or driveways.
Key-11 _ \ 1 IX01
Protect lives and property.
Institute best management practices in the maintenance of our natural creek ways
and earthen channels to ensure water quality, reduce erosion, and increase
conveyance.
Technical review and issuance of floodplain permits, floor insurance rate map
revision, floodplain violation identification, coordination and prosecution support.
Review storm water infrastructure plans
Continue to evaluate, consider, and pursue all available resources for improving
management of the local storm water infrastructure.
Provide Storm water pollution and floodplain awareness to the community and city
personnel.
191 of 249
XXXXXXXX
I allfl 0 USILVAT03 IN ISM 03 617.11 ILI 1104"
XXXXXXXX
DRAINAGE
2018-19
2019-20
2020-21
Drainage Foreman
1
1
1
Drainage Worker 11
2
2
2
Drainage Worker 1
1 51
5
1 5
TOTAL POSITIONS
1 81
81
PERFORMANCE INDICATORS
Acres of Alleys Mowed
Acres of Rights-of-Way (ROW) Mowed
Acres of Drainage Ditches Mowed
Efficiency
Monthly Operating Expenditures
5.15
57.46
158.75
2018-19
Actual
2019-20
Estimate
103,075 105,475
2020-21
Budget
2018-19
2019-20
� 2020-21
Workload/Output
Actual
Estimate
Budget
Acres of Alleys Mowed
Acres of Rights-of-Way (ROW) Mowed
Acres of Drainage Ditches Mowed
Efficiency
Monthly Operating Expenditures
5.15
57.46
158.75
2018-19
Actual
2019-20
Estimate
103,075 105,475
2020-21
Budget
ROW Maintenance & Mowing, Hours 3410 5040 5040
Drainage Mowing, Hours 820 920 1000
Drainage Structure Maintenance,
Hours 1660 1800 1900
192 of 249
2018-19
2019-20
2020-21
Effectiveness
Actual
� Estimate
� Budget
ROW Maintenance & Mowing, Hours 3410 5040 5040
Drainage Mowing, Hours 820 920 1000
Drainage Structure Maintenance,
Hours 1660 1800 1900
192 of 249
IIll:3r1[01ILiiiL�]:0IS 13:7:11LI WE
XXXXXXXX
2018 -19 2019 -20 2020 -21
Budaet Actual Estimate Budaet
Revenue
Permits
$3,860
$4,000
$4,000
Fees
1,200,722
1,205,000
1,230,000
Fund Transfers
27,000
0
178,564
Miscellaneous
56,610
20,521
33,000
Total
$1,288,192
$1,229,529
$1,445,564
Expenses
Personnel
$301,277
$395,746
$403,147
Supplies
4,517
5,900
6,000
City Support Services
3,266
5,500
35,500
Utility Services
15,022
10,750
14,700
Operations Support
0
0
1,050
Staff Support
9,597
8,500
13,700
City Assistance
63
150
500
Professional Services
1,475
6,500
41,500
Fund Charges /Transfers
791,503
479,659
532,167
Maintenance Services
32,767
92,000
83,000
Other Costs
100
100
200
Debt Services
5,535
124,200
122,100
Rental /Leasing
55
250
500
Operating Equipment
4,474
1,500
2,500
Capital Outlay
0
110,500
189,000
Projects
0
0
0
Total
$1,969,659
$9,241,255
$9,445,564
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The FY 2020 -21 revenue from drainage fees is expected to increase 17.6%
with a transfer from reserves to purchase replacement capital equipment.
Expenses: The FY 2020 -21 Budget will increase 16.5% from the FY 2019 -20 year end
estimate to purchase additional capital equipment and provide additional mowing that will
no longer be covered by the state.
193 of 249
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PROPOSED BUDGET WORKSHEET
204- DRAINAGE AS OF: AUGUST 31ST, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Permits
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
PUBLIC WORKS
DRAINAGE
TOTAL PUBLIC WORKS
MISC & PROJECTS
PROJECTS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
3,960
3,860
4,000
2,920
4,000
4,000
1,159,910
1,200,722
1,230,000
1,112,081
1,205,000
1,230,000
0
27,000
49,037
0
0
178,564
194,255
56,610
33,000
12,878
20,521.
33 000
1,358,125
1,288,192
1,316,037
1,127,879
1,229,521
1,445,564
1,013,430
1,169,651
1,265,709
807,126
1,241,255.
1,445,564
1,013,430
1,169,651
1,265,709
807,126
1,241,255
1,445,564
0
0
49,037
9,690
0
0
0
0
49,037
9,690
0
0
1,013,430
1,169,651
1,314,746
816,816
1,241,255
1,445,564
344,696
118,540
1,291
311,063
( 11,734)
0
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204- DRAINAGE
REVENUES
2017 -2018
ACTUAL
C I T Y
PROPOSED
AS OF:
2018 -2019
ACTUAL
O F S C H E R T Z
BUDGET WORKSHEET
AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 ---------------
CURRENT Y -T -D
BUDGET ACTUAL
PROJECTED
YEAR END
PAMXX)<2XX
-------- 2020 -2021 -- - - - - -)
CITY ADMIN. ADOPTED
RECOMMENDED BUDGET
Permits
000 - 432400 Floodplain Permit
3,960
3,860
4,000
2,920
4,000
4,000
TOTAL Permits
3,960
3,860
4,000
2,920
4,000
4,000
Fees
000- 457500 Drainage Penalties
10,537
32
10,000
4,250
5,000
10,000
000 - 457600 Drainage Fee
1,149,373
1,200,690
1,220,000
1,107,831
1,200,000
1,220,000
TOTAL Fees
1,159,910
1,200,722
1,230,000
1,112,081
1,205,000
1,230,000
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
49,037
0
0
178,564
000 - 486405 Transfer -In Grant Fund
0
27,000
0
0
0
0
TOTAL Fund Transfers
0
27,000
49,037
0
0
178,564
Miscellaneous
000 - 491000 Interest Earned
3,481
3,366
3,000
402
750
3,000
000 - 491200 Investment Income
26,509
29,227
30,000
8,975
15,000
30,000
000 - 497000 Miss Income - Drainage
164,265
24,017
0
( 229)
( 229)
0
000 - 497100 MISC INCOME -SCRAP METAL
SALES 0
0
0
3,730
5,000
0
TOTAL Miscellaneous
194,255
56,610
33,000
12,878
20,521
33,000
TOTAL REVENUES
1,358,125
1,288,192
1,316,037
1,127,879
1,229,521
1,445,564
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204- DRAINAGE
PUBLIC WORKS
EXPENDITURES
DRAINAGE
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PAMXXXAX
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
1,868
3,300
3,038
3,300
3,300
579 - 521100 Office Supplies
579 - 511110
Regular
217,842
197,031
254,260
182,846
254,260
243,178
579 - 511120
Overtime
7,897
4,209
5,500
3,103
5,500
5,930
579 - 511180
LTD
669
597
788
144
144
754
579 - 511210
Longevity
7,891
8,341
9,166
8,616
8,616
9,474
579 - 511230
Certification Allowance
2,400
2,170
4,800
1,777
2,000
4,800
579 - 511310
FICA - Employer
16,826
16,431
20,940
14,150
20,940
20,149
579 - 511350
TMRS- Employer
36,687
34,246
44,234
26,183
44,234
42,977
579 - 511410
Health- Employer
46,245
34,703
56,886
43,925
56,886
72,405
579 - 511500
Workers' Compensation
3,146
3,550
3,626
3.166
3,166
3,480
TOTAL Personnel
Services
339,603
301,277
400,200
283,911
395,746
403,147
Supplies
579 - 521000 Operating Supplies
2,972
1,868
3,300
3,038
3,300
3,300
579 - 521100 Office Supplies
198
200
500
348
500
500
579 - 521200 Medical /Chem Supplies
1,603
2,448
2,000
1,890
2,000
2,000
579 - 521300 Motor Vehicle Supplies
0
0
200
0
100
200
TOTAL Supplies
4,773
4,517
6,000
5,277
5,900
6,000
Human Services
City Support Services
579 - 532500 City Insurance - Commercial
5,409
3,266
4,000
4,924
3,500
4,000
579 - 532800 EMPLOYEE APPRECIATION EVENTS
0
0
2,500
1,202
2,000
1,500
579 - 532900 Contingencies
1,465
0
4,000
0
0
30,000
TOTAL City Support Services
6,874
3,266
10,500
6,126
5,500
35,500
Utility Services
579- 533310 Telephone /Cell Phones
1,048
1,059
1,200
499
750
1,200
579 - 533500 Vehicle Fuel
12,969
13,963
12,000
9,932
10,000
13,500
TOTAL Utility Services
14,017
15,022
13,200
10,431
10,750
14,700
Operations Support
579 - 534000 Postage
0
0
50
0
0
50
579 - 534200 Printing & Binding
0
0
1,000
0
0
1,000
TOTAL Operations Support
0
0
1,050
0
0
1,050
Staff Support
579 - 535100 Uniforms
3,340
6,438
6,000
4,368
6,000
6,000
579 - 535300 Memberships
0
129
500
500
500
500
579 - 535500 Training /Travel
1,998
2,690
5,000
1,475
1,500
5,000
579 - 535510 Meeting Expenses
228
191
1,200
0
500
1,200
579- 535600 Professional Certification
192
150
11000
0
0
11000
TOTAL Staff Support
5,758
9,597
13,700
6,343
8,500
13,700
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204- DRAINAGE
PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XXXQ(X
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Assistance
500
579 - 537100 Medical Services
98
TOTAL City Assistance
98
Professional Services
150
579- 541200 Legal Svcs
78
579 - 541310 Contractual Services
7,340
579 - 541400 Auditor /Accounting Service
1,500
TOTAL Professional Services
8,918
Fund Charges /Transfers
2,107
579 - 548101 Transfer Out - General Fund
0
579 - 548106 Transfer Out- Special Events
1,213
579 - 548202 Transfer Out to Water & Sewer
0
579- 548500 Interfund Charges -Admin
271,430
579 - 548600 Interfund Charges -Water
141,510
579 - 548610 Interfund Charge -Fleet
83,355
579 - 548700 Bad Debt Expense
3,965
579 - 548800 Depreciation Expense
115,709
TOTAL Fund Charges /Transfers
617,182
Maintenance Services
0
579 - 551610 Drainage Channel Maintenance
1,090
TOTAL Maintenance Services
1,090
Other Costs
0
579 - 554100 State Storm Water Fee -TCEQ
100
TOTAL Other Costs
100
Debt Service
579- 555900 Debt Service 0
579- 555900.Interest Expense 8,206
TOTAL Debt Service 8,206
Rental / Leasina
579 - 561100 Rental - Equipment 0
TOTAL Rental /Leasing 0
Operating Equipment
579- 571200 Vehicles & Access Less $5,000 0
579 - 571500 Equipment Under $5,000 6.812
TOTAL Operating Equipment 6,812
63
500
150
150
500
63
500
150
150
500
0
5,000
0
0
5,000
0
5,000
2,107
5,000
35,000
1.475
1,500
1.500
1.500
1.500
1,475
11,500
3,607
6,500
41,500
0
1,000
0
1,000
1,000
0
0
0
0
0
152,777
0
0
0
0
295,157
243,114
202,593
243,114
285,506
141,000
146,400
122,000
146,400
146,400
95,005
89,145
74,288
89,145
99,261
0
0
0
0
0
107.564
0
0
0
0
791,503
479,659
398,881
479,659
532,167
32,767
92,000
87,251
92,000
83,000
32,767
92,000
87,251
92,000
83,000
100
200
100
100
200
100
200
100
100
200
0
120,000
0
120,000
120,000
5,535
4,200
4,185
4,200
2,100
5,535
124,200
4,185
124,200
122,100
55
500
0
250
500
55
500
0
250
500
4,474
0
0
0
0
0
2,000
864
1,500
2,500
4,474
2,000
864
1,500
2,500
197 of 249
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204- DRAINAGE
PUBLIC WORKS
EXPENDITURES
C I T Y O F S C H E R T Z PxMXxxM
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Capital Outlay
579 - 581200 Vehicles & Access. Over $5,00
0
0
35,500
0
35,500
0
579 - 581500 Machinery /Equipment
0
0
75,000
0
75.000
189.000
TOTAL Capital Outlay
0
0
110,500
0
110,500
189,000
TOTAL DRAINAGE
1,013,430
1,169,651
1,265,709
807,126
1,241,255
1,445,564
TOTAL PUBLIC WORKS
1,013,430
1,169,651
1,265,709
807,126
1,241,255
1,445,564
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9 -04 -2020 02:24 PM
204- DRAINAGE
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z P1A�c�i4xxXxX
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
PROJECTS
City Support Services
900 - 532900 Contingency
0
0
2,324
0
0
0
TOTAL City Support Services
0
0
2,324
0
0
0
Qoerations Support
Professional Services
900 - 541100 Engineering
0
0
46,713
8.306
0
0
TOTAL Professional Services
0
0
46,713
8,306
0
0
Maintenance Services
900 - 551900 Construction
0
0
0
1,384
0
0
TOTAL Maintenance Services
0
0
0
1,384
0
0
Capital Outlay
TOTAL PROJECTS
0
0
49,037
9,690
0
0
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
0 0 49,037
1,013,430 1,169,651 1,314,746
199 of 249
9,690 0 0
816,816 1,241,255 1,445,564
XXXXXXXX
SERVICES (EMS)
DEPARTMENTAL DESCRIPTION
Schertz Emergency Medical Services responds to 911 requests for ambulance
service across a 220 square mile service area that includes the municipalities of
Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western
Guadalupe County, Comal County Emergency Services District (ESD) #6 (about
25% of Comal County including the City of Garden Ridge); and a small portion of
unincorporated Bexar County. We also work with individual at -risk patients to
insure they have the best access to primary healthcare and that their medical
needs are being met before an emergency occurs. We educate our employees
by providing over fifty hours of Continuing Education annually and over thirty
hours for our first responders. We provide ambulance demonstrations and stand-
by event coverage to further the knowledge of Emergency Medical Services and
injury /illness prevention and preparedness.
GOALS AND OBJECTIVES
Provide efficient pre - hospital healthcare services to the communities that
we serve.
Integrate the care that we provide with the rest of the healthcare system to
reduce demand for 911 services while elevating access to care and
appropriate destination management for the citizens we serve.
Provide appropriate and timely education and training to our employees
and our first responders to ensure the best and most current standard of
care is provided.
Provide high quality pre - hospital training and community education for the
communities we serve and the region as a whole.
Provide education and assistance to the community to prevent and
prepare them for medical emergencies through community education,
demonstrations, immunizations, and CPR and Automatic External
Defibrillator training programs.
Be the preferred employer for pre - hospital healthcare providers in the
State of Texas
200 of 249
XXXXXXXX
EMERGENCY MEDICAL SERVICES (EMS)
Be thoroughly prepared for man -made and natural disasters in our
jurisdiction, region, and statewide.
Meet the needs of our customers and to solidify relationships and
agreements with all eight cities, three counties and one Emergency
Services District for which we provide service.
ORGANIZATIONAL CHART
EMS
2018 -19
2019 -20
2020 -21
Director
1
1
1
Operations Manager
1
1
1
Clinical Manager
1
1
1
Community Health Coordinator
1
1
1
Training Coordinator
1
1
1
Office Manager
1
1
1
Instructor
0
0
1
Senior Administrative Asst.
1
1
1
Billing Specialist
2
3
3
Billing Clerk
1
0
0
EMS Supervisor
3
3
3
Field Training Officer
3
3
3
MIH Paramedic
1
1
1
Paramedic
25
25
26
EMT
3
3
5
P/T Paramedics
15
15
15
P/T EMT
5
5
5
P/T Supply Coordinator
0
1
1
TOTAL POSITIONS
651
661
70
201 of 249
XXXXXXXX
EMERGENCY MEDICAL SERVICES (EMS)
PERFORMANCE INDICATORS
Requests for EMS Service
2018 -19
2019 -20
2020 -21
Workload/Output
Actual
Estimate
Budget
Requests for EMS Service
10,759
11,233
11,611
Transports to Hospitals
6,738
6,869
7,192
Hospital to Hospital Transports
911
850
900
Collections per Transport
468.64
475.00
475.00
Students Enrolled in EMT
90
90
110
Certification Classes
Trips billed for Alamo Heights
577
700
700
Members of EMS Passport
412
500
500
Response Time 90% Reliability
2018 -19
2019 -20
2020 -21
Efficiency
Actual
Estimate
Budget
Response Time 90% Reliability
13:59
13:00
13:00
Total Time on Task (Minutes)
56:30
57:00
57:00
Transport Percentage
63%
62%
63%
Days Sales Outstanding
45
47
45
Mutual Aid Requested
47
35
40
Students Graduated from EMT
Certification Classes
61
56
65
Critical Failures / 100,000 miles
2018 -19
2019 -20
2020 -21
Effectiveness
Actual
Estimate
Budget
Critical Failures / 100,000 miles
5.2
4
8
Fleet Accidents / 100,000 miles
3.8
4
4
Cardiac Arrest Save %
8%
10%
10%
Correct recognition of STEMI
81%
75%
80%
EMT Class Certification Pass Rate
96%
92%
92%
202 of 249
XXXXXXXX
EMERGENCY MEDICAL SERVICES (EMS)
Revenue
Fees $5,941,235
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Revenue
Fees $5,941,235
$6,352,296
$6,621,567
Inter - Jurisdictional 3,161,147
2,847,959
3,028,357
Miscellaneous 103,432
147,300
135,500
Total $9,205,814
$9,347,555
$9,785,425
Expenses
Personnel
$4,200,948
$4,398,536
$4,620,136
Supplies
393,102
368,600
359,500
City Support Services
64,105
136,879
136,000
Utility Services
133,236
129,500
137,000
Operations Support
63,624
48,639
49,500
Staff Support
56,092
62,700
69,500
City Assistance
556,463
558,367
562,367
Professional Services
97,492
134,000
118,500
Fund Charges /Transfers
3,076,256
2,721,685
2,993,790
Maintenance Services
11,819
29,200
30,000
Debt Service
113,549
281,008
0
Rental /Leasing
100,780
65,118
67,000
Operating Equipment
77,063
65,000
72,000
Capital Outlay
0
346,000
517,000
Total
$8,944,529
$9,345,231
$9,732,293
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2020 -21 are expected to increase 4.7% from FY
2019 -20 year end estimates for additional transports and an increase on the
inter - jurisdictional contracts.
Expenses: The FY 2020 -21 Budget will increase 4.1 % from the FY 2019 -20 year
end estimate. Additional personnel expenditures for new staff are offset by
additional revenue brought in by the calls those staff will be on.
203 of 249
9 -04 -2020 02:24 PM C I T Y O F S C H E R T Z P1AMXXXIXX
PROPOSED BUDGET WORKSHEET
203 -EMS AS OF: AUGUST 31ST, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Inter - Jurisdictional
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
PUBLIC SAFETY
SCHERTZ EMS
TOTAL PUBLIC SAFETY
MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
4,754,620
5,941,235
6,492,050
4,742,943
6,352,296
6,621,567
2,861,992
3,161,147
2,991,594
2,847,335
2,847,959
3,028,357
135,601
103,432
115,500
207,646
147,300,
135,500
7,752,214
9,205,814
9,599,144
7,797,924
9,347,555
9,785,425
7,702,476
8,944,529
9,598,811
7,662,587
9,345,231
9,732,293
7,702,476
8,944,529
9,598,811
7,662,587
9,345,231
9,732,293
7,702,476
8,944,529
9,598,811
7,662,587
9,345,231
9,732,293
49,738
261,285
333
135,338
2,324
53,132
204 of 249
9 -04 -2020 02:24 PM
203 -EMS
REVENUES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XX)<2XX
Fund Transfers
Miscellaneous
000 - 491000
Interest Earned
4,403
(--------
- - - - --
2019 -2020 ---------------
1,800
-------- 2020 -2021 -- - - - - -)
000 - 491200
Investment Income
2017 -2018
2018 -2019
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
000 - 493203
Donations -EMS
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
000 - 493205
Donations -Golf Tournament
18,595
( 2,160)
0
( 150)
0
0
Fees
Misc Income
49,966
48,056
50,000
53,150
60,000
60,000
000 - 456100
Ambulance /Mileage Transprt Fe
4,517,954
5,652,205
6,210,950
4,514,269
6,097,146
6,340,467
000 - 456110
Passport Membership Fees
25,275
23,860
28,000
24,950
27,000
28,000
000 - 456120
EMT Class - Fees
98,770
97,379
99,000
87,550
99,000
99,000
000 - 456122
CE Class - Fees
23,458
22,312
27,000
17,693
20,000
15,000
000- 456130
Immunization Fees
3,008
2,764
2,000
6,278
7,500
3,000
000 - 456140
Billing Fees - External
23,016
23,569
25,000
21,830
24,500
26,000
000 - 456150
Standby Fees
38,518
25,185
30,000
15,838
20,000
25,000
000 - 456155
Community Services Support
72,888
52,320
50,000
23,202
23,000
50,000
000 - 456160
MIR Services
13,960
29,192
20,000
31,234
34,000
35,000
000 - 458110
Sale of Merchandise - GovDea(
62,327)
12,399
0
0
0
0
000 - 459200
NSF Check Fee
100
50
100
100
150
100
TOTAL Fees
4,754,620
5,941,235
6,492,050
4,742,943
6,352,296
6,621,567
Inter - Jurisdictional
000 - 473500
Seguin /Guadalupe Cc Support
843,578
843,578
843,577
843,578
843,577
843,577
000 - 474300
Cibolo Support
346,468
410,583
439,612
439,612
439,612
473,115
000 - 475100
Comal Cc ESD #6
116,813
125,159
133,064
132,439
133,064
141,411
000 - 475200
Live Oak Support
213,152
232,140
237,775
237,775
237,775
246,256
000- 475300
Universal City Support
281,284
300,092
305,996
305,996
305,996
321,566
000 - 475400
Selma Support
111,886
148,697
161,001
161,001
161,001
171,441
000- 475500
Schertz Support
556,325
581,537
602,583
602,583
602,583
667,049
000 - 475600
Santa Clara Support
10,447
10,790
11,137
11,137
11,137
11,455
000 - 475800
Marion Support
15,187
16,347
16,849
16,849
16,849
18,375
000 - 475910
TASPP Program
366.853
492.224
240,000
96,365
96.365
134.112
TOTAL Inter - Jurisdictional
2,861,992
3,161,147
2,991,594
2,847,335
2,847,959
3,028,357
Fund Transfers
Miscellaneous
000 - 491000
Interest Earned
4,403
5,018
4,000
998
1,800
2,500
000 - 491200
Investment Income
6,237
9,919
9,500
9,146
12,000
5,000
000 - 493203
Donations -EMS
913
625
2,000
5,727
6,000
2,000
000 - 493205
Donations -Golf Tournament
18,595
( 2,160)
0
( 150)
0
0
000 - 497000
Misc Income
49,966
48,056
50,000
53,150
60,000
60,000
000 - 497100
Recovery of Bad Debt
55,488
2,977
50,000
7,622
7,500
6,000
000 - 497110
Collection Agency -Bad Debt
0
38.996
0
131.153
60.000
60.000
TOTAL Miscellaneous
135,601
103,432
115,500
207,646
147,300
135,500
TOTAL REVENUES
7,752,214
9,205,814
9,599,144
7,797,924
9,347,555
9,785,425
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9 -04 -2020 02:24 PM
203 -EMS
PUBLIC SAFETY
EXPENDITURES
SCHERTZ EMS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
PAMxxxxx
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Personnel
Services
280 - 532350 Software Maintenance
280 - 511110
Regular
2,167,653
2,314,458
2,474,883
2,231,212
2,500,000
2,501,046
280 - 511120
Overtime
710,157
759,746
734,285
696,373
750,000
723,148
280 - 511180
LTD
6,389
6,310
6,494
1,598
1,598
6,625
280 - 511210
Longevity
45,125
43,266
44,585
46,492
45,000
46,756
280 - 511220
Clothing Allowance
10,980
11,616
12,168
11,452
12,168
12,480
280 - 511230
Certification Allowance
18,805
23,080
23,400
12,640
23,400
21,320
280 - 511310
FICA - Employer
217,875
241,927
246,355
217,779
247,000
252,813
280 - 511350
TMRS- Employer
478,819
474,190
484,783
369,533
450,000
497,124
280 - 511410
Health - Employer
350,227
284,039
311,434
395,727
311,434
497,182
280 - 511500
Workers' Compensation
37,002
42.315
66.345
57,936
57,936
61.642
TOTAL Personnel
Services
4,043,032
4,200,948
4,404,732
4,040,742
4,398,536
4,620,136
Supplies
7,000
280 - 533500 Vehicle Fuel
73,325
81,429
80,000
61,127
70,000
280 - 521000
Operating Supplies
657
510
2,000
1,171
2,000
2,000
280 - 521010
Operating Supplies -EMT Class
21,940
21,638
26,000
19,354
25,000
25,000
280 - 521020
Operating Supplies -CE Class
7,740
4,599
16,000
2,639
15,000
9,000
280 - 521025
Community Support Supplies
53,272
41,949
40,000
19,977
20,000
25,000
280 - 521030
Operating Supplies- MIH
77
0
1,000
0
0
1,000
280 - 521100
Office Supplies
3,200
2,880
3,500
2,096
2,500
3,500
280 - 521200
Medical /Chem Supplies
250,857
300,042
265,000
271,372
285,000
275,000
280 - 521250
Immunization Supplies
2,922
19,011
14,600
9,868
14,600
14,000
280 - 521300
Motor veh. Supplies
1,335
1,567
4,000
2,293
2,500
2,500
280 - 521600
Equip Maint Supplies
4.145
905
4,000
0
2.000
2.500
TOTAL Supplies
346,144
393,102
376,100
328,771
368,600
359,500
Human Services
City Support Services
280 - 532350 Software Maintenance
26,390
37,843
62,000
38,812
62,000
70,000
280 - 532500 City Insurance - Commercial
22,691
26,363
26,000
24,979
24,979
26,000
280 - 532840 Golf Tournament - Dilworth
0
{ 100)
0
0
0
0
280 - 532900 Contingencies
0
0
45,400
0
49.900
40.000
TOTAL City Support Services
49,081
64,105
133,400
63,791
136,879
136,000
Utility Services
280 - 533100 Gas Utility Service
4,703
6,535
7,000
6,474
7,000
7,000
280 - 533200 Electric Utility Service
14,817
11,089
12,000
6,859
13,000
12,000
280 - 533300 Telephone /Land Line
2,865
3,539
3,000
995
3,000
3,500
280 - 533310 Telephone /Cell Phones
7,097
8,168
14,500
11,370
12,000
10,000
280 - 533320 Telephone /Air Cards
11,986
12,428
13,000
3,850
13,000
13,000
280 - 533330 Telephone /Internet
3,719
4,092
4,500
3,476
4,500
4,500
280 - 533410 Water Utility Service
1,821
5,956
6,500
6,085
7,000
7,000
280 - 533500 Vehicle Fuel
73,325
81,429
80,000
61,127
70,000
80,000
TOTAL Utility Services
120,333
133,236
140,500
100,237
129,500
137,000
206 of 249
9 -04 -2020 02:24 PM
203 -EMS
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XXXQCX
PUBLIC SAFETY
EXPENDITURES
(--------
- - - - --
2019 -2020 ---------------
-------- 2020 -2021 -- - - - - -)
2017 -2018
2018 -2019
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Operations Support
280 - 534000 Postage
10,653
10,625
12,500
6,281
12,000
11,000
280 - 534100 Advertising
0
0
1,000
0
0
0
280 - 534200 Printing & Binding
7,760
5,396
8,000
2,799
6,000
6,500
280 - 534300 Equipment Maintenance - Copie
13,408
9,659
13,500
4,628
6,000
7,500
280 - 534400 EMT Class Instructors
16,080
16,160
16,800
10,640
13,000
14,000
280 - 534410 CE Class Instructors
2,720
960
3,000
960
1,500
2,500
280 - 534420 Community Support - Instructors
3,132
2,240
5,000
1,920
2,000
4,000
280 - 534500 Memberships - Organizations
3,420
3,502
3,750
3,750
3,750
4,000
280 - 534800 Temporary Empl. Services
0
15.082
0
4.389
4.389
0
TOTAL Operations Support
57,172
63,624
63,550
35,368
48,639
49,500
Staff Support
280 - 535100 Uniforms
16,073
23,574
25,000
18,327
20,000
22,000
280 - 535210 Employee Recognition- Morale
6,490
4,967
6,000
2,023
6,000
6,000
280 - 535300 Memberships
20
0
0
0
0
0
280 - 535400 Publications
281
489
650
200
200
500
280 - 535500 Training /Travel
17,914
23,269
45,500
19,661
30,000
35,000
280 - 535510 Meeting Expenses
2,893
2,266
3,000
1,250
2,500
3,000
280 - 535600 Professional Certification
1,285
1,527
3,500
3,025
4,000
3,000
TOTAL Staff Support
44,955
56,092
83,650
44,485
62,700
69,500
City Assistance
280 - 537100 Medical Services
2,381
3,356
9,000
1,543
5,000
9,000
280 - 537110 EMS Outsourcing
548,867
548,867
548,867
503,128
548,867
548,867
280 - 537800 Community Outreach
9.875
4.240
4.500
3.328
4.500
4.500
TOTAL City Assistance
561,123
556,463
562,367
507,999
558,367
562,367
Professional Services
280 - 541200 Legal Svcs
3,502
2,204
10,000
59
3,500
5,000
280 - 541300 Other Consl /Prof Services
125,690
81,477
130,000
94,448
115,000
98,000
280 - 541400 Auditor /Accounting Service
3,000
2,951
3,000
3,000
3,000
3,000
280 - 541501 Bond Issuance Costs /Paying Ag
200
0
0
0
0
0
280 - 541800 Credit Card Fees
9,512
10,861
15,000
11,936,
12,500,
12,500
TOTAL Professional Services
141,903
97,492
158,000
109,443
134,000
118,500
Fund Charges /Transfers
280 - 548101 Tranfer Out - General Fund
0
0
4,000
0
4,000
4,000
280 - 548106 Transfer Out- Special Events
3,640
0
0
0
0
0
280 - 548505 Contribution I &S
0
0
0
0
0
115,100
280 - 548600 Interfund Charges -G /F Admin
170,087
141,587
179,100
149,250
179,100
182,682
280 - 548610 Interfund Charges - Admin Fleet
130,000
134,492
138,585
115,488
138,585
181,781
280 - 548650 Interest Expense
2,134
0
0
0
0
0
280 - 548700 Bad Debt Expense
1,572,421
2,464,173
2,532,520
1,871,408
2,400,000
2,510,227
280 - 548800 Depreciation Expense
371,827
336.004
0
0
0
0
TOTAL Fund Charges /Transfers
2,250,108
3,076,256
2,854,205
2,136,145
2,721,685
2,993,790
207 of 249
9 -04 -2020 02:24 PM
203 -EMS
PUBLIC SAFETY
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: AUGUST 31ST, 2020
P£XXXM
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Maintenance Services
280 - 551800 Other Maintenance Agreements 0
280 - 551810 Maintenance Agr. - Radios 12,480
TOTAL Maintenance Services 12,480
Other Costs
Debt Service
160,000
280 - 555639 Tax Notes SR2015 - Principal
0
280- 555639.Tax Notes SR2015 - Interest
10,289
280 - 555900 Debt Service
18,120
TOTAL Debt Service
28,409
Rental /Leasing.
118,120
280 - 561200 Lease /Purchase Payments
1,567
TOTAL Rental /Leasing
1,567
Operating Equipment
121,277
280 - 571000 Furniture & Fixtures
3,902
280 - 571200 vehicles &Access. < $5,000
4,642
280 - 571300 Computer &Periphe. < $5000
19,864
280 - 571400 Communication Equip < $5000
11,623
280 - 571800 Equipment Under $5,000
6,136
TOTAL Operating Equipment
46,167
Capital Outlay
5,000
280 - 581200 vehicles & Access. Over $5,00
0
280 - 581800 Equipment Over $5,000
0
TOTAL Capital Outlay
0
0 17,000 16,200 16,200 17,000
11,819 13,000 8,640 13,000 13,000
11,819 30,000 24,840 29,200 30,000
0
160,000
0
160,000
0
( 3,076)
2,888
2,877
2,888
0
116,625
118,120
118,400,
118,120,
0
113,549
281,008
121,277
281,008
0
100,780
67,000
65,118
65,118
67,000
100,780
67,000
65,118
65,118
67,000
3,939
5,000
2,813
4,000
4,500
200
4,000
0
4,000
3,000
23,869
19,000
2,787
15,000
15,000
18,739
10,300
3,559
7,000
9,500
30,317
35,000
30,781
35 000
40,000
77,063
73,300
39,940
65,000
72,000
0 350,000 23,792 325,000 470,000
0 21,000 20,639 21,000 47,000
0 371,000 44,431 346,000 517,000
TOTAL SCHERTZ EMS 7,702,476 8,944,529 9,598,811 7,662,587 9,345,231 9,732,293
TOTAL PUBLIC SAFETY 7,702,476 8,944,529 9,598,811 7,662,587 9,345,231 9,732,293
208 of 249
FUND: 620 CITY OF SCHERTZ
ECONOMIC DEVELOPMENT
MISSION STATEMENT
The mission of the City of Schertz Economic Development Corporation (SEDC) is
to grow the Schertz economy through Projects. Specifically, we pursue Projects
that focus on the creation /retention of Primary Jobs and infrastructure
improvements.
ORGANIZATIONAL CHART
209 of 249
XXXxxxxx
ECONOMIC DEVELOPMENT
XXXXXXXX
ECONOMIC DEVELOPMENT
2018 -19
2019 -20
2020 -21
Executive Director
1
1
1
Business Retention Manager
1
1
1
Economic Development Analyst
1
1
1
Executive Assistant
1
1
1
TOTAL POSITIONS
41
4
4
:11 :17*] NiT, I_1 kLd l017LK_� 1111
Number of inquiries
Number of Schertz BRE visits
Number of recruitment events
Number of new prospects
Number of active performance
agreements
148
2018 -19
2019 -20
2020 -21
Workload /Output
Actual
Estimate
Budget
Number of inquiries
Number of Schertz BRE visits
Number of recruitment events
Number of new prospects
Number of active performance
agreements
148
130
100
48
18
20
15
4
8
45
35
30
14
14
12
Revenue
Taxes $4,167,318 $4,334,011 $4,507,371
Fund Transfers 0 0 3,496,428
Miscellaneous 648,216 302,000 141,000
Total $4,815,534 $4,636,011 $8,144,799
Expenses
Supplies
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Revenue
Taxes $4,167,318 $4,334,011 $4,507,371
Fund Transfers 0 0 3,496,428
Miscellaneous 648,216 302,000 141,000
Total $4,815,534 $4,636,011 $8,144,799
Expenses
Supplies
$561
$500
$500
Human Services
City Support Services
8,469
21,427
21,650
Utility Services
2,155
3,011
3,695
Operations Support
94,263
110,650
148,610
Staff Support
12,999
27,263
28,100
City Assistance
370
102,500
202,500
Professional Services
36,672
61,000
61,300
210 of 249
ECONOMIC DEVELOPMENT
Fund Charges /Transfers
Maintenance Services
Operating Equipment
Total Economic Development
Annual and Infrastructure Grants
XXXXXXXX
Total Schertz Economic Development
457,574
461,636
504,669
80
500
500
1,661
4,000
4,000
$614,804
$792,487
$975,524
$240,362
$6,016,897
$7,169,275
$855,166
$6,809,384
$8,144,799
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: The SEDC receives one -half of one percent of all sales and use tax
generated within the City of Schertz. The revenue for FY 2020 -21 is projected to
increase by 0.3% from the FY 2019 -20 year -end estimate. The increase reflects
a 5% increase in sales tax revenue which is offset by lower investment returns.
The SEDC will also transfer $3,496,428 from its reserves for performance
agreement payments expected in FY 2020 -21.
Expenses: The SEDC funds are restricted to those expenses authorized by the
Texas Local Government Code sections 501 and 505. The expenses for FY 2020-
21 are projected to increase by 19% for additional personnel costs, grant awards
and software purchases.
Project Expenses: Each year, the SEDC allocates funding equal to the estimated
annual disbursement of each approved SEDC project. For Proposed Budget, the
SEDC has allocated funds associated with the Ace Mart Restaurant Supply Co.,
Schertz 312 Phase 2, and CineStarz,LLC (formerly WR1 LLC) performance
agreements. The SEDC has also allocated $4,050,000 for Main Street
infrastructure improvements that was authorized by SEDC Resolution 2019 -7.
211 of 249
8 -06 -2020 03:54 PM C I T Y O F S C H E R T Z PyG xxxxx
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Taxes
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
MISC & PROJECTS
ECONOMIC DEVELOPMENT
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
4,227,973
4,167,318
4,412,283
3,553,772
4,334,011
4,507,371
0
0
3,110,648
0
0
0
264,687
648,216
430,000
269.663
302,000,
141,000
4,492,659
4,815,534
7,952,931
3,823,435
4,636,011
4,648,371
0
240,362
7,164,200
746,992
6,016,897
7,169,275
0
240,362
7,164,200
746,992
6,016,897
7,169,275
1,745,192
614,804
788,731
507,451
792,487
975,524
1,745,192
614,804
788,731
507,451
792,487
975,524
1,745,192
855,166
7,952,931
1,254,443
6,809,384
8,144,799
2,747,467
3,960,369
0
2,568,992
( 2,173,373) (
3,496,428)
212 of 249
8 -06 -2020 03:54 PM C I T Y O F S C H E R T Z PyG xx)o(x
PROPOSED BUDGET WORKSHEET
620 -SED CORPORATION AS OF: JUNE 30TH, 2020
REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Taxes
000 - 411500 Sales Tax Revenue (4B)
4,227,973
4,167,318
4,412,283
3,553,772
4,334,011
4,507,371
TOTAL Taxes
4,227,973
4,167,318
4,412,283
3,553,772
4,334,011
4,507,371
Fund Transfers
000- 486010 Transfer In- Reserves
0
0
3,110,648
0
0
0
TOTAL Fund Transfers
0
0
3,110,648
0
0
0
Miscellaneous
000 - 491000 Interest Earned -Bank
6,310
7,488
10,000
1,975
2,000
1,000
000 - 491200 Investment Income
258,680
444,726
420,000
268,187
300,000
140,000
000 - 497000 Miss Income
( 303)
196,003
0
( 499)
0
0
TOTAL Miscellaneous
264,687
648,216
430,000
269,663
302,0Q01
141,000
TOTAL REVENUES
4,492,659
4,815,534
7,952,931
3,823,435
4,636,011
4,648,371
213 of 249
8 -06 -2020 03:54 PM
620 -SED CORPORATION
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Utility Services
Qoerations Support
City Assistance
101 - 537600 Development Incentive Fund 0
TOTAL City Assistance 0
Professional Services
Fund Charges /Transfers
101 - 548000 Contributions 0
TOTAL Fund Charges /Transfers 0
Maintenance Services
Debt Service
Rental /Leasing
Operating Equipment
Capital Outlay
TOTAL NON DEPARTMENTAL 0
240,362 6,664,200 746,992 5,516,897 3,119,275
240,362 6,664,200 746,992 5,516,897 3,119,275
0 500,000 0 500,000 4,050,000
0 500,000 0 500,000 4,050,000
240,362 7,164,200
214 of 249
746,992 6,016,897 7,169,275
8 -06 -2020 03:54 PM
620 -SED CORPORATION
MISC & PROJECTS
EXPENDITURES
ECONOMIC DEVELOPMENT
Personnel Services
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
P xx)o( t
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
966- 521100 Office Supplies 504
966 - 521300 Motor Veh. Supplies °
TOTAL Supplies 513
Human Services
City Support Services
1,700
966- 532500
City Insurance - Commercial
1,418
966 - 532800
Promotional Events
4,972
966- 532900
Contingencies
0
TOTAL City
Support Services
6,390
Utility Services
8,469
21,650
966 - 533300
Telephone /Land Line
427
966 - 533310
Telephone /Cell Phones
1,217
966 - 533500
Vehicle Fuel
536
966- 533550
Vehicle Maintenance
115
TOTAL Utility
Services
2,295
Operations
Support
750
966 - 534000
Postage
45
966 - 534100
Advertising
40,594
966 - 534105
Goodwill
1,323
966- 534190
Recruitment Events
27,591
966 - 534200
Printing & Binding
500
966- 534300
Equipment Maintenance - Copier
5,202
966 - 534400
Computer Licenses- Software
9,115
966- 534500
Memberships - Organization
8.250
TOTAL Operations
Support
92,620
Staff Support
34,750
24,000
966 - 535100
Uniforms
589
966- 535210
Employee Recognition- Morale
72
966 - 535300
Memberships -Staff Support
1,126
966- 535400
Publications
331
966 - 535500
Training /Travel
7,568
966 - 535510
Meeting Expenses -EDC Board
1,824
TOTAL Staff
Support
11,510
551 500 294 500 500
10 0 0 0 0
561 500 294 500 500
1,425
1,700
1,477
1,477
1,700
7,045
9,950
2,579
9,950
9,950
0
10,000
0
10.000
10.000
8,469
21,650
4,056
21,427
21,650
565
720
139
487
720
987
1,750
1,123
1,750
2,000
481
750
199
549
750
122
225
35
225
225
2,155
3,445
1,496
3,011
3,695
62
250
20
150
500
49,237
35,000
230
35,000
54,500
900
1,750
403
1,750
1,750
18,588
34,750
7,935
34,750
24,000
322
1,500
340
1,500
1,500
4,358
5,500
2,360
5,500
5,500
14,911
15,000
9,020
15,000
34,025
51885
17,000
5,300
17.000
26.835
94,263
110,750
25,608
110,650
148,610
291
600
199
600
600
282
300
214
300
600
920
2,250
665
2,250
2,250
247
800
211
800
800
9,167
15,000
995
19,813
16,000
2.092
3,500
1.274
3.500
7,850
12,999
22,450
3,558
27,263
28,100
215 of 249
8 -06 -2020 03:54 PM
620 -SED CORPORATION
MISC & PROJECTS
EXPENDITURES
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
P xx)o( t
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
City Assistance
0
966 - 537600
Development Incentive Fund
537,500
966 - 537615
Small Business Grant Fund
0
966 - 537650
Prospect Services
446
TOTAL City
Assistance
537,946
Professional
Services
102,500
966- 541200
Legal Svcs
9,395
966 - 541400
Auditor /Accounting Service
6,300
966 - 541450
Consulting Services
81889
TOTAL Professional
Services
24,583
Fund Charges
/Transfers
40,000
966 - 548101
Contributions to General Fund
265,000
966- 548505
Contribution to I & S
360,769
966 - 548600
Interfund Charges -Admin
441,395
966- 548610
Interfund Charge -Fleet
781
TOTAL Fund
Charges /Transfers
1,067,945
Fund Replenish
Maintenance Services
966 - 551700 Grounds Maintenance 45
TOTAL Maintenance Services 455
Debt Service
Operating Eguipment
966- 571100 Furniture & Fixtures 678
966 - 571300 Computer & Periphe < $5000 258
TOTAL Operating Equipment 936
Capital Outlay
0
0
0
0
0
0
100,000
0
100,000
200,000
370
2,500
264
2,500
2,500
370
102,500
264
102,500
202,500
9,317
15,000
3,887
15,000
15,000
6,000
6,300
6,000
6,000
6,300
21.355
40,000
0
40.000
40.000
36,672
61,300
9,887
61,000
61,300
0
0
0
0
0
0
0
0
0
0
456,630
461,636
461,636
461,636
504,669
944
0
0
0
0
457,574
461,636
461,636
461,636
504,669
80 500 0 500 500
80 500 0 500 500
903 1,000 0 1,000 1,000
758 3,000 652 3,000 3,000
1,661 4,000 652 4,000 4,000
TOTAL ECONOMIC DEVELOPMENT 1,745,192 614,804
216 of 249
788,731 507,451 792,487 975,524
XXXXXXXX
FUND: 106 SPECIAL EVENTS
DESCRIPTION
The Special Events Fund is designated to monitor and manage funds appropriated
to host community events, sponsored or co- sponsored, by the City of Schertz.
Events include: Kick Cancer /Walk for Life and the Hal Baldwin Scholarship
Program.
Revenues
Fund Transfers $59,893 $0 $0
Miscellaneous 90,970 34,138 32,100
Total $150,510 $34,138 $32,100
Expenses
Festival of Angels
2018 -19
2019 -20
1 2020 -21
Budget
Actual
Estimate
I Budget
Revenues
Fund Transfers $59,893 $0 $0
Miscellaneous 90,970 34,138 32,100
Total $150,510 $34,138 $32,100
Expenses
Festival of Angels
$17,557
$0
$0
Jubilee
36,870
0
0
Kick Cancer
9,366
9,813
10,000
SchertzQ /Fest
636
0
0
Sweetheart Court Program
23,851
0
0
Hal Baldwin Scholarship
12,136
22,355
22,100
Other Events
34,181
0
0
Total
$134,597
$32,168
$32,100
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The revenue for FY 2020 -21 is expected to decrease 6.0% from FY
2019 -20 year end estimates in anticipation of a lower turnout at events.
Expenses: The Special Events Fund FY 2020 -21 Budget decrease 0.2% from the
FY 2019 -20 year end estimates with no change in operations.
217 of 249
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PROPOSED BUDGET WORKSHEET
106- SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
PUBLIC WORKS
CULTURAL
FESTIVAL OF ANGELS
EMPLOYEE APPRECIATION EV
4th OF JULY JUBILEE
KICK CANCER
SCHERTZ FEST
SWEETHEART EVENT
HAL BALDWIN SCHOLARSHIP
OTHER EVENTS
TOTAL CULTURAL
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
74,176 59,893 5,000 0 0 0
110,497 90,970 24,510 45,117 34,138 32,100
184,673 150,863 29,510 45,117 34,138 32,100
4 806 0 0 0 0 0
4,806 0 0 0 0 0
10,566
17,557
0
0
0
0
12,133
0
0
0
0
0
26,075
36,870
0
0
0
0
10,594
9,366
9,000
5,121
9,813
10,000
24,584
636
0
0
0
0
17,663
23,851
0 (
1,950)
0
0
13,545
12,136
20,510
11,867
22,355
22,100
16,804
34,181
0
1,961
0
0
131,964
134,597
29.510
16,999
32,168
32,100
136,770
134,597
29,510
16,999
32,168
32,100
47,903
16,266
0
28,118
1,970
0
218 of 249
8 -06 -2020 03:50 PM C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
106- SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2020
REVENUES
Fees
Fund Transfers
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
000 - 481000
Transfer In - Reserves
0
000 - 486100
Transfer In
12,133
000 - 486101
Transfer In- General Fund
62,043
TOTAL Fund
Transfers
74,176
Miscellaneous
0
000 - 491200
Investment Income
313
000 - 492200
Kick Cancer
10,594
000 - 493000
July 4th Activities
25,628
000 - 493150
SchertzQ
6,150
000 - 493455
Proceeds - Festival of Angels
1,305
000 - 493460
Schertz Sweetheart
( 21)
000 - 493470
Moving on Main
680
000 - 493621
Hal Baldwin Scholarship
20,105
000 - 497000
Misc Income - Special Events
45,743
TOTAL Miscellaneous
0
110,497
TOTAL REVENUES 184,673
0
5,000
0
0
0
0
0
0
0
0
59,893
0
0
0
0
59,893
5,000
0
0
0
435
0
201
250
0
9,306
9,000
9,538
9,538
10,000
34,289
0
0
0
0
1,250)
0
0
0
0
4,170
0
0
0
0
488
0
0
0
0
4,560
0
0
0
0
28,820
15,510
24,350
24,350
22,100
10.153
0
11.028
0
0
90,970
24,510
45,117
34,138
32,100
150,863
29,510
45,117
34,138
32,100
219 of 249
XXXXXXXX
FUND: 110 Public, Educational, and
Government (PEG) Access Fund
DESCRIPTION
The PEG Fund is dedicated to provide communication infrastructure in the City.
This will allow the City to better reach the citizens with necessary information.
This fund is commonly used for public access television and institutional network
capacity. Currently the level of funding from the collected fees is not great
enough to warrant a public access channel but could be used so in the future.
Revenues $87,045 $86,168 $185,500
Expenses
Projects $3,259 $3,259 $185,500
Total $3,259 $3,259 $185,500
Revenue: Revenues for FY 2020 -21 are expected to increase from $86,168 to
$185,500 from the FY 2019 -20 year end estimates with a transfer from reserves
to fund the master communication plan.
Expenses: The PEG Fund FY 2020 -21 Budget increased from $3,259 to
$185,500 from the FY 2019 -20 year end estimates with the continued
implementation of the communication master plan.
220 of 249
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Bud et
Revenues $87,045 $86,168 $185,500
Expenses
Projects $3,259 $3,259 $185,500
Total $3,259 $3,259 $185,500
Revenue: Revenues for FY 2020 -21 are expected to increase from $86,168 to
$185,500 from the FY 2019 -20 year end estimates with a transfer from reserves
to fund the master communication plan.
Expenses: The PEG Fund FY 2020 -21 Budget increased from $3,259 to
$185,500 from the FY 2019 -20 year end estimates with the continued
implementation of the communication master plan.
220 of 249
8 -06 -2020 03:51 PM C I T Y O F S C H E R T Z PyG xxxxx
PROPOSED BUDGET WORKSHEET
110 - PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Franchises
Fund Transfers
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
MISC & PROJECTS
PROJECTS
TOTAL MISC & PROJECTS
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
84,847 87,045 90,000 60,606 86,168 90,000
0 0 28,000 0 0 95.500
84,847 87,045 118,000 60,606 86,168 185,500
0 3,259 118,000 0 3,259 185,500
0 3,259 118,000 0 3,252 185,50Q
0 3,259 118,000 0 3,259 185,500
84,847 83,787 0 60,606 82,909 0
221 of 249
8 -06 -2020 03:51 PM
C I T Y O
F S C H E R T Z
PyG xx)o(x
PROPOSED
BUDGET WORKSHEET
110 - PUBLIC, EDU, GOVMNT FEE
AS OF:
JUNE 30TH, 2020
REVENUES
(--------
- - - - -- 2019
-2020 ---------------
)(
-- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018
2018 -2019
CURRENT
Y -T -D
PROJECTED
CITY ADMIN. ADOPTED
ACTUAL
ACTUAL
BUDGET
ACTUAL
YEAR END
RECOMMENDED BUDGET
Franchises
000 - 421350 Time Warner -PEG Fee
57,299
61,501
60,000
47,678
60,168
60,000
000 - 421465 AT &T PEG Fee
27,548
25,544
30,000
12,928
26,000,
30,000
TOTAL Franchises
84,847
87,045
90,000
60,606
86,168
90,000
Fund Transfers
000 - 481000 Transfer In - Reserves
0
0
28,000
0
0
95,500
TOTAL Fund Transfers
0
0
28,000
0
0
95,500
Miscellaneous
TOTAL REVENUES
84,847
87,045
118,000
60,606
86,168
185,500
222 of 249
8 -06 -2020 03:51 PM
C I T Y O
F S C H E R T Z
P1 mxx x
Supplies
PROPOSED
BUDGET WORKSHEET
110 - PUBLIC, EDU, GOVMNT FEE
AS OF:
JUNE 30TH, 2020
Qperations Support
MISC & PROJECTS
Professional Services
EXPENDITURES
(--------
- - - - -- 2019 -2020 ---------------
)( -- - - - - -- 2020 -2021 -- - - - - -)
0 0
2017 -2018 2018 -2019
CURRENT Y -T -D
PROJECTED CITY ADMIN. ADOPTED
0 0
ACTUAL ACTUAL
BUDGET ACTUAL
YEAR END RECOMMENDED BUDGET
PROJECTS
Supplies
Qperations Support
Professional Services
900- 541110 COMMUNICATION PLAN
0 0
75,000
0 0 0
TOTAL Professional Services
0 0
75,000
0 0 0
Operating Eguipment
Capital Outlay
900 - 581400 Communication Equipment
0 3,259
43,000
0 3,259 185,500
TOTAL Capital Outlay
0 3,259
43,000
0 3,259 185,500
TOTAL PROJECTS 0 3,259 118,000 0 3,259 185,500
TOTAL MISC & PROJECTS 0 3,259 118,000 0 3,259 185,500
TOTAL EXPENDITURES 0 3,259 118,000 0 3,259 185,500
223 of 249
XXXXXXXX
FUND: 314 HOTEL /MOTEL OCCUPANCY TAX
DESCRIPTION
Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in
the City. There are four hotels in Schertz; the Best Western Plus with 61 rooms,
Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118
rooms. These revenues are used to support Schertz as a destination location.
Advertising campaigns to increase awareness of all Schertz has to offer reach
citizens all across the State and beyond.
2018 -19
2019 -20
2020 -21
Budget Actual
Estimate
Budget
Revenue
Taxes $514,678 $520,000 $520,000
Miscellaneous 51,086 30,800 20,750
Total $565,764 $550,800 $540,750
Expenses
City Support Services
$87,133
$95,650
$112,466
Operations Support
14,941
14,000
46,000
Professional Services
28,189
3,500
3,000
Fund Charges /Transfers
67,592
74,428
72,464
Building Maintenance
0
0
20,000
Capital Outlay
0
223,189
0
Total
$197,846
$410,767
$253,930
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenue for FY 2020 -21 is expected to decrease 1.8% from the FY
2019 -20 year end estimates due to lower investment returns.
Expenses: The Hotel Motel Tax Fund FY 2020 -21 Budget decrease 38.2% from
FY 2019 -20 year end estimates due to no planned improvements to the Civic
Center.
224 of 249
8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PyG xxxxx
PROPOSED BUDGET WORKSHEET
314 -HOTEL TAX AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
REVENUE SUMMARY
Taxes 520,424 514,678 500,000 246,548 520,000 520,000
Miscellaneous 28.838 51.086 53,000 24.482 30.800 20.750
TOTAL REVENUES 549,261 565,764 553,000 271,030 550,800 540,750
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 206,188 197,846 505,894, 363,076 410,767, 253,930
TOTAL GENERAL GOVERNMENT 206.188 197.846 505,894 363.076 410.767 253,930
TOTAL EXPENDITURES 206,188 197,846 505,894 363,076 410,767 253,930
REVENUE OVER /(UNDER) EXPENDITURES 343,073 367,919 47,106 ( 92,045) 140,033 286,820
225 of 249
8 -06 -2020 03:52 PM C I T Y O F S C H E R T Z PyG xx)o(x
PROPOSED BUDGET WORKSHEET
314 -HOTEL TAX AS OF: JUNE 30TH, 2020
REVENUES
Taxes
000 - 411800 Hotel Occupancy Tax
TOTAL Taxes
Fund Transfers
Miscellaneous
000 - 491000 Interest Earned
000 - 491200 Investment Income
000 - 497000 Misc Income
TOTAL Miscellaneous
TOTAL REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
520.424 514.678 500,000 246.548 520.000 520.000
520,424 514,678 500,000 246,548 520,000 520,000
2,668
2,175
3,000
477
800
750
26,170
45,840
50,000
24,005
30,000
20,000
0
3,071
0
0
0
0
28.838
51.086
53,000
24,482
30.800
20,750
549,261
565,764
553,000
271,030
550,800
540,750
226 of 249
8 -06 -2020 03:52 PM
314 -HOTEL TAX
GENERAL GOVERNMENT
EXPENDITURES
NON DEPARTMENTAL
Personnel Services
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Li Ly JupporL JeryiCQ2
101- 532800 Special Events 54,430
101 - 532820 Community Programs 31.368
TOTAL City Support Services 85,797
Operations Support
101- 534100 Advertising 18,845
101 - 534120 Advertising- Billboards 13,530
TOTAL Operations Support 32,375
Citv Assistance
Professional Services
206,188
206,188
101- 541300 Other Professional Services
1,276
101 - 541400 Auditor /Accounting Service
3,000
TOTAL Professional Services
4,276
Fund Charges /Transfers
197,846
101 - 548100 Interfund Transfer Out
67,605
TOTAL Fund Charges /Transfers
67,605
Maintenance Services
101- 551100 Building Maintenance
7,879
TOTAL Maintenance Services
7,879
Oneratina Eauioment
Capital Outlay
101 - 581750 Civic Center Improvements 8,255
TOTAL Capital Outlay 8,255
59,369 62,466 54,481 60,650 62,466
27,764 50,000 17,531 35,000 50,000
87,133 112,466 72,013 95,650 112,466
0 30,000 0 0 30,000
14,941 16,000 8,553 14,000 16,000
14,941 46,000 8,553 14,000 46,000
28,189 0 500 500 0
0 3,000 3,000 3,000 3,000
28,189 3,000 3,500 3,500 3,000
67,582 74,428 55,821 74,428 72,464
67,582 74,428 55,821 74,428 72,464
0 20,000 0 0 20,000
0 20,000 0 0 20,000
0 250,000 223,189 223,189 0
0 250,000 223,189 223,189 0
TOTAL NON DEPARTMENTAL
TOTAL GENERAL GOVERNMENT
206,188
206,188
197,846
197,846
505,894
505,894
363,076
363,076
410,767
410,767
253,930
253,930
TOTAL EXPENDITURES
206,188
197,846
505,894
363,076
410,767
253,930
227 of 249
XXXXXXXX
FUND: 317 PARK FUND
III .• • .
The Park Fund is a special fund designated to monitor and manage funds for the
management of the City of Schertz Urban Forest and capital improvements of the
City of Schertz Park System. The Fund is composed of parkland dedication
revenues. Revenues are derived from developer fees (in lieu of parkland
dedication), local citizen groups, state, local nonprofit neighborhood associations,
- profit grants, and donations.
2018 -19 2019 -20 2020 -21
Budget Actual ; Estimate Budget
Revenue
Fees $11,000 $137,000 $70,000
Fund Transfers 0 0 51,500
Miscellaneous 7,601 5,200 3,500
Total $18,601 $142,200 $125,000
Expenses
Professional Services
$5,740
$10,000
$25,000
Operating Equipment
9,511
0
0
Capital Outlay
86,841
167,000
100,000
Total
$102,092
$177,000
$125,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The revenue for FY 2020 -21 is expected to decrease 12.1% from the
FY 2019 -20 year end estimates from new development.
Expenses: The FY 2020 -21 Budget decrease 29.4% from the FY 2019 -20 year
end estimate with fewer planned parks improvements.
228 of 249
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PROPOSED BUDGET WORKSHEET
317 -PARK FUND AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
PUBLIC ENVIRONMENT
PARKLAND DEDICATION
TOTAL PUBLIC ENVIRONMENT
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
139,000
11,000
70,000
0
137,000
70,000
0
0
99,000
0
0
51,500
6,848
7,601
81000
3,097
5,200,
3,500
145,848
18,601
177,000
3,097
142,200
125,000
132,429
102,092
177,000
5,760
177,000 125,000
139,499
102,092
177,000
5,760
177,000 125,000
139,499
102,092
177,000
5,760
177,000 125,000
6,349 (
83,491)
0
( 2,663)
( 34,800) 0
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PROPOSED BUDGET WORKSHEET
317 -PARK FUND AS OF: JUNE 30TH, 2020
REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fees
000 - 458800 Parkland Dedication
139.000
11.000
70,000
0
137.000
70.000
TOTAL Fees
139,000
11,000
70,000
0
137,000
70,000
Fund Transfers
000 - 481000 Transfer In- Reserves
0
0
99,000
0
0
51,500
TOTAL Fund Transfers
0
0
99,000
0
0
51,500
Miscellaneous
000 - 491000 Interest Earned
795
1,093
1,000
358
700
500
000 - 491200 Investment Income
6,054
6,507
7,000
2,738
4,500
3,000
000 - 493700 Donations
0
0
0
1
0
0
TOTAL Miscellaneous
6,848
7,601
8,000
3,097
5 200
3,50Q
TOTAL REVENUES
145,848
18,601
177,000
3,097
142,200
125,000
230 of 249
8 -06 -2020 03:52 PM
317 -PARK FUND
PUBLIC ENVIRONMENT
EXPENDITURES
PARKLAND DEDICATION
Supplies
Utilitv Services
Professional Services
301- 541300 Other Consl /prof Services
TOTAL Professional Services
Fund Charaes /Transfers
Maintenance Services
Operating Equipment
301 - 571000 Sign /Fixtures
301 - 571700 Improvements Under $5,000
TOTAL Operating Equipment
Capital Outlay
301 - 581700 Improvements Over $5,000
TOTAL Capital Outlay
TOTAL PARKLAND DEDICATION
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
P xx)o( t
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
16,139 5.740 0 5.760 10.000 25.000
16,139 5,740 0 5,760 10,000 25,000
1,426 470 0 0 0 0
0 9.041 0 0 0 0
1,426 9,511 0 0 0 0
121 934 86,841 177,000 0 167,000 100,000
121,934 86,841 177,000 0 167,000 100,000
139,499 102,092
231 of 249
177,000 5,760 177,000 125,000
XXXXXXXX
FUND: 319 TREE MITIGATION
DESCRIPTION
Tree mitigation fund is a special fund that is derived from revenue from permits for
tree removal issued in connection with a building permit, subdivision plan, and site
plan. These funds are used to replace trees on City Parks, City owned property,
Public lands, and SCUCISD school property.
2018 -19 2019 -20 F 2020 -21
Budget Actual Estimate Budget
Revenue
Fees
Miscellaneous
Total
Expenses
Maintenance Services
Total
PROGRAM JUSTIFICATION AND ANALYSIS
$19,162
10,307
$29,469
$70,000
8,250
$78,250
$27,867 $60,000
$27,867 $60,000
$70,000
4,500
$74,500
Revenue: The revenue for FY 2020 -21 is expected to increase by 4.8% from 2019-
20 year end estimate with fewer additional new development projects.
Expenses: The FY 2020 -21 Budget will increase by 16.7% from the FY 2019 -20
year end estimate for additional tree trimming and planting shade trees throughout
the city.
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PROPOSED BUDGET WORKSHEET
319 -TREE MITIGATION AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
REVENUE SUMMARY
Fees 100,522 19,162 70,000 52,615 70,000 70,000
Miscellaneous 6,888 10,307 8,750 5,682 8,250 4,500
TOTAL REVENUES 107,410 29,469 78,750 58,297 78,250 74,500
EXPENDITURE SUMMARY
PUBLIC ENVIRONMENT
TREE MITIGATION 7,518 27,867 75,000, 14,800 60,000, 70,000
TOTAL PUBLIC ENVIRONMENT 7,518 27,867 75,000 14,800 60,000 70,000
TOTAL EXPENDITURES 7,518 27,867 75,000 14,800 60,000 70,000
REVENUE OVER /(UNDER) EXPENDITURES 99,892 1,602 3,750 43,497 18,250 4,500
233 of 249
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PROPOSED BUDGET WORKSHEET
319 -TREE MITIGATION AS OF: JUNE 30TH, 2020
REVENUES
Fees
000 - 458900 Tree Mitigation
TOTAL Fees
Fund Transfers
Miscellaneous
000 - 491000 Interest Earned
000 - 491200 Investment Income
000 - 497000 Misc Income
TOTAL Miscellaneous
TOTAL REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
100.522 19.162 70,000 52,615 70.000 70.000
100,522 19,162 70,000 52,615 70,000 70,000
1,153
840
750
432
750
500
5,736
9,467
8,000
4,750
7,000
4,000
0
0
0
500
500
0
6.888
10.307
8,750
5,682
8.250
4,500
107,410
29,469
78,750
58,297
78,250
74,500
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319 -TREE MITIGATION
PUBLIC ENVIRONMENT
EXPENDITURES
C I T Y O F S C H E R T Z PyG xx)o(x
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
TREE MITIGATION
Supplies
Professional Services
Fund ChargeslTransfers
Maintenance Services
302 - 551110 Trees 7,518 27,867 75,000 14,800 60,000 70,000
TOTAL Maintenance Services 7,518 27,867 75,000 14,800 60,000 70,000
Operating Equipment
Capital Outlay
TOTAL TREE MITIGATION
7,518
27,867
75,000
14,800
60,000
70,000
TOTAL PUBLIC ENVIRONMENT
7,518
27,867
75,000
14,800
60,000
70,000
TOTAL EXPENDITURES
7,518
27,867
75,000
14,800
60,000
70,000
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XXXXXXXX
L L � K
Is] •' ' •
The purpose of the Library Advisory Board is to provide citizen input to the City of
Schertz on Library policy and operation and to raise community awareness of the
library and its services. The Library Advisory Board oversees various fund - raising
activities including the operation of the Read Before Bookstore and book
consignment sales with all proceeds providing supplementary funding for library
materials, programs, projects and building enhancements.
Revenue
Fees $21,365 $21,000 $20,000
Miscellaneous 1,861 1,558 1,200
Total $23,226 $22,558 $21,200
Expenses
Supplies
2018 -19
2019 -20
2020 -21
Budget
Actual
Estimate
Budget
Revenue
Fees $21,365 $21,000 $20,000
Miscellaneous 1,861 1,558 1,200
Total $23,226 $22,558 $21,200
Expenses
Supplies
$242
$150
$200
City Support Services
9,432
12,000
12,000
Operating Equipment
9,990
9,000
9,000
Total
$19,664
$21,150
$21,200
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: Revenue for FY 2020 -21 is expected to decrease 6.0% from the FY
2019 -20 year end estimate with less book sales.
Expenses: 20 -21 Budget increase 0.2% from the FY
2019 -20 year end estimates with no expected changes in operations.
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PROPOSED BUDGET WORKSHEET
609 - LIBRARY BOARD AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
REVENUE SUMMARY
Fees 18,863 21,365 20,000 9,186 21,000 20,000
Miscellaneous 1.208 11861 1,750 795 1.558 1.200
TOTAL REVENUES 20,071 23,226 21,750 9,981 22,558 21,200
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 16,058 19,664 21,200 81996 21,150, 21,200
TOTAL GENERAL GOVERNMENT 16.058 19.664 21,200 81996 21.150 21.200
TOTAL EXPENDITURES 16,058 19,664 21,200 8,996 21,150 21,200
REVENUE OVER /(UNDER) EXPENDITURES 4,013 3,562 550 985 1,408 0
237 of 249
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PROPOSED BUDGET WORKSHEET
609 - LIBRARY BOARD AS OF: JUNE 30TH, 2020
REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fees
000 - 458100 Sale of Merchandise 18,800
000 - 458200 Sale of Recyclying Material 63
TOTAL Fees 18,863
Fund Transfers
Miscellaneous
000 - 491000 Interest Earned 372
000 - 491200 Investment Income 836
000 - 493000 Donations 0
000 - 497000 Misc. Income - Library 1
TOTAL Miscellaneous 1,208
TOTAL REVENUES 20,071
21,365 20,000 9,186 21,000 20,000
0 0 0 0 0
21,365 20,000 9,186 21,000 20,000
690 550 254 550 400
1,163 1,000 537 1,000 600
0 200 0 0 200
8 0 4 8 0
1,861 1,750 795 1,558 1,20Q
23,226 21,750 9,981 22,558 21,200
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609 - LIBRARY BOARD
GENERAL GOVERNMENT
EXPENDITURES
C I T Y O F S C H E R T Z P1 mxx x
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
NON DEPARTMENTAL
16,058
19,664
21,200
8,996
21,150
21,200
Supplies
16,058
19,664
21,200
8,996
21,150
21,200
101 - 521000 Operating Supplies
234
242
200
13
150
200
TOTAL Supplies
234
242
200
13
150
200
City Support Services
101- 532800 Special Events
5,830
9.432
12,000
4.983
12.000
12.000
TOTAL City Support Services
5,830
9,432
12,000
4,983
12,000
12,000
City Assistance
Professional Services
Fund Charges /Transfers
Operating Equipment
101 - 571400 Library Materials
9.994
9 990
91000
4,000
9 000
9 000
TOTAL Operating Equipment
9,994
9,990
9,000
4,000
9,000
9,000
Capital Outlay
TOTAL NON DEPARTMENTAL
16,058
19,664
21,200
8,996
21,150
21,200
TOTAL GENERAL GOVERNMENT
16,058
19,664
21,200
8,996
21,150
21,200
TOTAL EXPENDITURES
16,058
19,664
21,200
8,996
21,150
21,200
239 of 249
MISSION STATEMENT
To gather, preserve, and make available to the public historical information
regarding people, places, and events that have contributed to the development of
the City of Schertz.
1114*01:412ffeu
This function is funded from the Special Events Fund by a transfer. The Historical
Committee reviews locations for possible historic value and distributes books
about the history of Schertz.
j 2018 -19
2019 -20
2020 -21
Budget Actual
Estimate
Budget
Revenue
Fees $830 $1,000 $1,000
Fund Transfers 2,871 5,250 10,750
Total $3,701 $6,250 $11,750
Expenses
Supplies
$1,187
$900
$1,500
Operations Support
84
0
500
Staff Support
131
2,250
5,150
Professional Services
1,469
1,600
1,600
Operating Equipment
0
1,500
3,000
Total
$2,871
$6,250
$11,750
Revenues: Revenue for FY 2020 -21 will remain at the same funding allocation
as FY 2019 -20.
Expenses:
FY 2019 -20 Budget.
240 of 249
20 -21 Budget will remain the as the
XXXXXXXX
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PROPOSED BUDGET WORKSHEET
615 - HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2020
FINANCIAL SUMMARY
REVENUE SUMMARY
Fees
Fund Transfers
Miscellaneous
TOTAL REVENUES
EXPENDITURE SUMMARY
CULTURAL
HISTORICAL COMMITTEE
TOTAL CULTURAL
TOTAL EXPENDITURES
REVENUE OVER /(UNDER) EXPENDITURES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
756 813 1,000 46 1,000 1,000
4,806 2,871 10,750 0 5,250 10,750
3 17 0 0 0 0
5,565 3,701 11,750 46 6,250 11,750
1,897
2,871
11,750
169
6,250
11,750
1.897
2.871
11,750
169
6.250
11.750
1,897
2,871
11,750
169
6,250
11,750
3,668
830
0 (
123)
0
0
241 of 249
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PROPOSED BUDGET WORKSHEET
615 - HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2020
REVENUES
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
Fees
000 - 458100 Sale of Merchandise
756
813
11000
46
11000
11000
TOTAL Fees
756
813
1,000
46
1,000
1,000
Fund Transfers
000 - 486101 Transfer In- General Fund
0
0
10,750
0
5,250
10,750
000 - 486106 Transfer In- Special Events
4,806
2.871
0
0
0
0
TOTAL Fund Transfers
4,806
2,871
10,750
0
5,250
10,750
Miscellaneous
000 - 497000 Misc. Income
3
17
0
0
0
0
TOTAL Miscellaneous
3
17
0
0
0
0
TOTAL REVENUES
5,565
3,701
11,750
46
6,250
11,750
242 of 249
8 -06 -2020 03:53 PM
615 - HISTORICAL COMMITTEE
CULTURAL
EXPENDITURES
HISTORICAL COMMITTEE
Supplies
C I T Y O F S C H E R T Z
PROPOSED BUDGET WORKSHEET
AS OF: JUNE 30TH, 2020
(-------- - - - - -- 2019 -2020 --------------- )( -- - - - - -- 2020 -2021 -- - - - - -)
2017 -2018 2018 -2019 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
609 - 521000 Operating Supplies
704
1,187
1,500
100
900
1,500
TOTAL Supplies
704
1,187
1,500
100
900
1,500
Qperations Support
1,897
2,871
11,750
169
6,250
11,750
609 - 534200 Printing & Binding
0
84
500
0
0
500
TOTAL Operations Support
0
84
500
0
0
500
Staff Support
609 - 535200 Awards
0
131
1,000
69
250
1,000
609 - 535300 Memberships
0
0
150
0
0
150
609 - 535500 Training /Travel
0
0
4,000
0
2,000
4,000.
TOTAL Staff Support
0
131
5,150
69
2,250
5,150
Professional Services
609 - 541300 Other Consl /Prof Services
1,456
1,469
1,600
0
1,600
1,600
TOTAL Professional Services
1,456
1,469
1,600
0
1,600
1,600
Qperating Equipment
609- 571810 Event Banners (
263)
0
3,000
0
11500
3,000
TOTAL Operating Equipment (
263)
0
3,000
0
1,500
3,000
TOTAL HISTORICAL COMMITTEE
1,897
2,871
11,750
169
6,250
11,750
TOTAL CULTURAL
1,897
2,871
11,750
169
6,250
11,750
TOTAL EXPENDITURES
1,897
2,871
11,750
169
6,250
11,750
243 of 249
Glossary
XXXXXXXX
Account A designation assigned to an accounting entry where a running
total of all entries is kept. It is a grouping of assets, liabilities,
reserves, retained earnings, revenues, or expenses.
Accounting Standards The generally accepted accounting principles (GAAP) set by
the Governmental Accounting Standards Board (GASB) that
guide the recording and reporting of financial information.
Accounts Payable A short term liability (less than one year) showing the amounts
currently owed for goods and services received by the City.
Accounts Receivable A short term asset (less than one year) showing the amount
currently due to the City for goods and services provided.
Accrual Accounting An accounting method in which revenues and expenses are
recorded at the time they occur, rather than when cash is
traded hands. Used for financial reports
Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on
all real and certain personal property according to the
property's assessed value and the tax rate. Used to support the
General Fund and pay general obligation debt.
Adopted Budget The budget as approved by the City Council. It sets the legal
spending limits and funding sources for the fiscal year.
Assessed Value A value set upon real estate or other property as a basis for
levying property taxes. For the City of Schertz, the Appraisal
Districts of Bexar, Comal, and Guadalupe Counties are
responsible for assessing property values.
Asset Resources of the City that cover liability obligations.
Bad Debt Expense This expense is used to recognize the City's estimated amount
of uncollectable revenue.
Balanced Budget A budget where current revenues meet or exceed current
expenses resulting in a positive fund balance at the end of the
fiscal year.
Bond Are a long term debt issued by the City to pay for large capital
projects such as buildings, streets, and water /sewer system
improvements.
Budget Calendar The schedule of key dates used as a guide to complete various
steps of the budget preparation and adoption processes.
244 of 249
Glossary
Capital Improvements
Capital Outlay
Cash
Cash Basis
Certificates of Obligation
«XXXXXX#
Expenditures for the construction, purchase, or renovation of
City facilities or property.
Purchase of property or equipment greater than $5,000 which
will be added to the City's fixed assets.
Currency on hand with the bank.
An accounting method that recognizes revenues and expenses
when cash enters or leaves the bank instead of when services
are provided.
Tax supported bonds similar ho general obligation bonds and
can be issued after meeting strict publication requirements and
council approval.
Charter
Adocument that establishes the city's governmental structure
and provides distribution of powers and duties. |n order tobe
implemented or changed it must be approved with a vote by
the people
City Council
The elected governing body of the City, consisting of the Mayor
and five (5) council members acting ao the legislative and
policy-making bodof the City.
CRM
Client Resource Management -a type of software for tracking
dutos, events, and clients.
Debt Service
Payments on debt made up of principle and interest following o
set schedule.
Delinquent Taxes
Property taxes remaining unpaid after the due date. Delinquent
taxes incur penalties and interest at rates specified bylaw.
Department
Afunotiuna| group of the City with related activities aimed at
accomplishing a major City service or program.
Depreciation
|n accounting, this isononoesh expense that reduces the value
ufa capital asset over its expected useful life.
Effective Tax Rate
The rate that would produce the same amount ofproperty
taxes from the properties nn the previous year's tax rolls.
Enterprise Fund
See Proprietary Fund.
Expenditure Any payment made by the City.
245 of 249
Glossary
XXXXXXXX
Expense Any reduction in Fund Balance.
Fiscal Year The time period designated by the City signifying the beginning
and ending period for recording the financial transactions of the
City. The City of Schertz' fiscal year begins each October 1st
and ends the following September 30th.
Fixed Assets
Assets of a long -term character which are intended to be held
or used, such as land, buildings, machinery, furniture, and
equipment.
FTE
Full Time Equivalent (FTE) is a measure of employment of a
position based on the total hours worked in a week versus the
expected 40 hours of a full time employee.
Fund
A fiscal and accounting entity established to record receipt and
disbursement of income from sources set aside to support
specific activities or to attain certain objectives. Each fund is
treated as a distinct fiscal entity where assets equal liabilities
plus fund balances.
Fund Balance
The difference between fund assets and fund liabilities of
governmental and trust funds.
Fund Equity
The difference between assets and liabilities of any fund.
General Fund
The major fund in most governmental entities. It contains many
activities associated with municipal government, such as police
and fire rescue, libraries, parks and recreation.
General Obligation Bonds
A municipal bond backed by property taxes
Goals Department /Division objectives intended to be accomplished or
begun within the coming fiscal year.
Governmental Fund Funds, or specific groups of revenues and expenses, including
the General Fund, Special Revenue Funds, Capital Project
Funds, and Debt Service Funds.
Home Rule City Cities which have over 5,000 in population and have adopted
home rule charters.
I &S Interest and Sinking - The portion of the property tax that goes
to pay debt issued by the City
Interest & Sinking Fund See Debt Service Fund.
246 of 249
Glossary
XXXXXXXX
Interfund Transfers Transfer made from one City fund to another City Fund for the
purpose of reimbursement of expenditures, general and
administrative services, payments -in -lieu of taxes, or debt
service.
Intergovernmental Revenues Revenues from other governments in the form of grants,
entitlements, shared revenues, or payments -in -lieu of taxes.
Service contracts?
Liability Debt or other legal obligations arising out of transactions in the
past that must be liquidated, renewed, or refunded at some
future date. The term does not include encumbrances.
LUE's Living Unit Equivalent, the amount of water in gallons per year
that an average household would produce
M &O Acronym for "maintenance and operations ". (1) The recurring
costs associated with a department or activity; (2) the portion of
the tax rate that is applied to the General Fund.
Mission The basic purpose of a department/division - the reason for its
existence.
Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale,
preparation, or serving of mixed beverages.
Modified Accrual basis Method of governmental accounting recognizes revenues when
they are measurable and available and expenditures when
goods or services are received with the exception of principal
and interest on long term debt.
Operating Budget Plans of current expenditures and the proposed means of
financing them. The annual operating budget is the primary
means by which most of the financing activities of the City are
controlled.
Operating Expenses Proprietary Fund expenses related directly to the Fund's
primary activity.
Ordinance A formal legislative enactment by City Council.
Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments
are generally made by tax exempt entities for which the City
provides specific services. For example, the City's Water &
Sewer Fund provides this payment to the City's General Fund
because of the Water & Sewer Fund's exemption from property
taxation.
247 of 249
Glossary
XXXXXXXX
Proprietary Fund Also referred to as Enterprise Fund. A governmental
accounting fund in which services are provided, such as water
and sewer service, are financed and operated similarly to those
in a private business. The intent is that the costs of providing
these services be recovered through user charges.
Resolution A special or temporary order of the City Council. Requires less
formality than an ordinance.
Retained Earnings An equity account reflecting the accumulated earnings of a
proprietary fund.
Revenue Bonds Bonds whose principal and interest are payable exclusively
from earnings of a proprietary fund.
Special Revenue Fund Accounts for the proceeds of specific revenue sources that are
legally restricted to expenditure for specified purposes.
Tax Base
The total net taxable value after exemptions of all real and
personal property in the City.
Tax Levy
The result of multiplying the ad valorem property tax rate per
one hundred dollars times the tax base.
Tax Rate
The rate applied to all taxable property to general revenue. The
City's tax rate is comprised of two components; the debt
service rate, and the maintenance and operations (M &O) rate.
Tax Roll
The official list showing the amount of taxes levied against
each taxpayer or property. See also Tax Base.
Taxes
Compulsory charges levied by a government to finance
services performed for a common benefit.
TMRS The Texas Municipal Retirement System provides retirement
plans to its member cities. Each city selects its own plan and its
contributions are computed on each individual city's plan and
actuarial information.
Transmittal Letter A general discussion and overview of the proposed budget as
presented in writing by the City Manager to the City Council
Unencumbered Balance The amount of an appropriation that is not expended or
encumbered. It is essentially the amount of money still
available for future purchases.
248 of 249
Glossary
xxxxxxxx
User Charges The payment of a fee for direct receipt of a public service by
the party who benefits from the service.
Utility Fund See Proprietary Fund.
Vision The desired optiumum state or ultimate goal of the City or
Department.
249 of 249
W a 11 101r.1104 NOUSIMx1p all
AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2020, AND ENDING SEPTEMBER 30,
2021, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF
SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE
BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Schertz is a home rule city acting under its charter adopted by the
electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the
Local Government Code; and
WHEREAS, the City Manager of the City of Schertz submitted a budget proposal to the
City Council prior to the beginning of the fiscal year, and in said budget proposal set forth
the estimated revenues and expenditures and made the detailed classification as required by
the City Charter of the City of Schertz, Texas; and
WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget
contained in the City Charter have been in all things complied with; and
WHEREAS, a Public Hearing was held by the City Council of the City of Schertz, Texas on
the 25th day of August 2020, and the 1st day of September 2020; and
WHEREAS, after a full and final consideration, the City Council is of the opinion that the
budget should be approved and adopted;
THEREFORE, ORDAINED / C
OF SCHERTZ, TEXAS, THAT:
SECTION 1.
The budget of the expenditures of the City of Schertz for the ensuing fiscal year beginning
October 1, 2020, and ending September 30, 2021, be, and the same is, in all things, adopted
and approved as the said City of Schertz budget for the Fiscal Year beginning the first day of
October 2020, and ending the thirtieth day of September 2021.
SECTION 2.
The sums below are hereby appropriated from the respective funds for the payment of
expenditures on behalf of the City government as established in the approved budget
document:
2020 -2021 Budget
General Fund
$37,474,811
Tax I &S Fund
7,094,861
Water & Sewer Fund
24,738,545
Capital Recovery - Water
206,000
Capital Recovery - Sewer
208,000
Drainage Fund
1,445,564
EMS Fund
9,732,293
SEDC
8,144,799
Special Events Fund
32,100
PEG Fund
185,500
Hotel Occupancy Fund
253,930
Park Fund
125,000
Tree Mitigation
70,000
Library Fund
21,200
Historical Committee
11,750
Total:
$89,744,353
SECTION 3.
A true and correct copy of this ordinance along with the approved budget attached hereto,
and any amendments thereto, shall be filed with the City Secretary. In addition, the City
Manager is hereby directed to file or cause to be filed a true and correct copy of this
ordinance along with the approved budget attached hereto, and any amendments thereto, in
the office of the County Clerk of Guadalupe, Comal, and Bexar Counties, Texas, as required
by law.
SECTION 4.
This ordinance shall be cumulative of all provisions of ordinances and of the Code of
Ordinances of the City of Schertz, Texas (2006), as amended, except where the provisions of
this ordinance are in direct conflict with the provisions of such ordinances and such Code, in
which event the conflicting provisions of such ordinances and such Code are hereby
repealed.
SECTION 5.
It is hereby declared to be the intention of the City Council that the phrases, clauses,
sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause,
sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the
valid judgment or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of
this ordinance, since the same would have been enacted by the City Council without the
incorporation in this ordinance of any such unconstitutional phrase, clause, sentence,
paragraph, or section.
SECTION 6.
This ordinance shall be in full force and effect from and after its final passage, and it is so
ordained.
PASSED AND APPROVED ON FIRST READING THIS Ist DAY OF SEPTEMBER
2020.
PASSED AND APPROVED ON SECOND READING THIS 8th DAY OF
SEPTEMBER 2020.
Ralph Gutierrez, Mayor
ATTEST:
Brenda Dennis, City Secretary
Agenda No. 9.
ei Olum
City Council September 8, 2020
Meeting:
Department: Finance
Subject: Ordinance No. 20 -T -32 — Conduct a Public Hearing and consideration and /or action
approving an Ordinance approving the appraisal roll; setting the tax rate;
levying and assessing general and special ad valorem taxes for the use and
support of the municipal government of the city of Schertz, Texas. First Reading (B.
James /J. Walters)
BACKGROUND
At the August 11, 2020 regular session, the City Council, by record vote, established a proposed
preliminary maximum tax rate of $0.5146, per $100 of value, with the M &O rate at $0.3495 and the
I &S portion of $0.1651. The proposed rate is not subject to rollback.
In accordance with Chapter 26.05(d) of the State's Property Tax Code, a governing body must hold a
public hearing on the tax rate if the proposed tax rate exceeds the lower of the No- New - Revenue or
Voter - Approval Tax Rate. In this case the hearing was required as the proposed rate does exceed the
No- New - Revenue rate.
The required public hearing was held on August 25, 2020 regular session of City Council. A second
public hearing was conducted on September 1, 2020.
During the tax rate adoption process Council can approve a lower rate, however they will not be able to
approve a rate higher than this without republishing the notices and holding additional public hearings.
Due to timing constraints set by the State Tax Code 26.05(a), the latest council could set a new
preliminary rate is September 1, 2020 without calling special meetings or declaring an emergency.
* *Since no action was taken on September 1, 2020 and a vote on September 8, 2020 would be
within 7 days of the last public hearing, council may take action to set the proposed rate higher
than the No- New - Revenue Rate. This would require an additional public hearing would have to
be held on September 22nd and a notice advertising the public hearing must be published. The
second and final vote would take place on the 22nd after the public hearing.
If no action is taken tonight, council would have to call special meetings to set the tax rate, hold a
public hearing, and publish a notice in the paper and online.
If no tax rate is approved by September 30, 2020, the tax rate will default to the No- New - Revenue
Rate of $0.5079 for FY 2020 -21. **
Per Sec 26.05(b) of the Tax Code, the tax rate can only be adopted with more than 60% of the votes in
favor of the proposed tax rate. Since Schertz has 7 voting councilmembers, 5 members must vote in
favor of the tax rate for it to pass.
GOAL
To adopt a tax rate in compliance with state statues and the City Charter.
CK1]►%My tool Ias11I110`1111111
The programs funded by this tax rate will provide additional benefits and service levels to the
community.
SUMMARY OF RECOMMENDED ACTION
Staff recommends adoption of the tax rate of $0.5146
FISCAL IMPACT
The proposed maximum rate maintains quality service to residents and businesses and provides growth
in service offerings based on input staff received from Citizens and Council from Retreats, Community
Meetings, Citizen Survey, and elections. The current property tax rate is $0.5146 per $100 valuation.
The proposed maximum tax rate will be $0.5146 per $100 valuation. The M &O portion of the property
tax rate will decrease to $0.3495 from $0.3496 per $100 valuation. The I &S portion will increase to
$0.1651 from $0.1650 per $100 valuation.
Staff recommends that the City Council approve Ordinance No. 20 -T -32 approving the Fiscal Year
2020 -21 Proposed Tax Rate on first reading.
THE MOTION MUST BE:
"I move that the property tax rate be increased by the adoption of a tax rate of ($0.5146), which is
effectively a (1.3 %) increase in the tax rate."
If a different tax rate is made in the motion, the percentage must be calculated over the effective rate of
$0.5079.
Attachments
Ordinance 20 -T -32
ORDINANCE NO. 20 -T -32
AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING
THE TAX RATE; LEVYING AND ASSESSING GENERAL AND
SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF
THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ,
TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC
PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Schertz submitted a tax rate proposal to the
City Council prior to the beginning of the fiscal year, and in said tax rate proposal set forth
the estimated necessary tax rate required to provide adequate revenues for the general use
and support of the Municipal Government of the City of Schertz Texas; and
WHEREAS, the City Council finds that all provisions pertaining to the adoption of an ad
valorem tax rate have been in all things complied with; and
WHEREAS, a Public hearing was held by the City Council of the City of Schertz on the
25th day of August 2020 and a second Public Hearing was held on the 1 st day of September
2020; and
WHEREAS, after a full and final consideration, the City Council is of the opinion the tax
rate and ad valorem tax appraisal roll should be approved and adopted; and
WHEREAS, the taxes have been levied in accordance with the adopted 2020 -21 budget as
required by state law;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF SCHERTZ, TEXAS, THAT:
SECTION 1.
The ad valorem tax appraisal roll and effective tax rate information as presented by the tax
assessor for the tax year 2020, be and is hereby in all things approved and adopted.
SECTION 2.
This tax rate will raise more taxes for Maintenance and Operations than last year's tax rate.
SECTION 3.
The tax rate will effectively be raised by 1.3% and will raise taxes for maintenance and
operations on a $100,000 home by approximately $6.70.
SECTION 4.
There is hereby levied and assessed and there shall be collected for the tax year 2020 for the
general use and support of the Municipal Government of the City of Schertz, Texas a total ad
valorem tax of Forty-Nine Ten Cents ($0.5146) on each One Hundred Dollars ($100.00) of
valuation of property — real and personal — within the corporate limits of the City of Schertz,
Texas, subject to taxation. The assessment ratio shall be One Hundred percent (100 %).
SECTION 5.
The City Council of the City of Schertz, Texas, does hereby levy or adopt the tax rate on
$100.00 valuation for this city for tax year 2020 as follows:
1. 0.3495 for the purpose of maintenance and operation
1. 0.1651 for the payment of principal and interest on debt
2. 0.5146 total tax rate
SECTION 6.
It is hereby declared to be the intention of the City Council that the phrases, clauses,
sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause,
sentence, paragraph or section of the ordinance shall be declared unconstitutional by the
valid judgment or decree of any court of competent jurisdiction, such unconstitutionality
shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of
this ordinance, since the same would have been enacted by the City Council without the
incorporation in this ordinance of any such unconstitutional phrase, clause, sentence,
paragraph or section.
SECTION 7.
This ordinance shall be in full force and effect from and after its passage, and it is so
ordained.
SECTION 8.
Ad valorem taxes for the year are due and payable on October 1, 2020 and shall become
delinquent after January 31, 2021. A delinquent tax shall incur all penalty and interest
authorized by state law, Section 33.01 of the Property Tax Code. Taxes that remain
delinquent on and after July 1, 2021, incur an additional penalty of 1.5% of the amount of the
taxes, penalty and interest due, such additional penalty to defray the cost of collection as
authorized in Section 6.30 of the Property Tax Code. The City shall have available all rights
and remedies provided by law for the enforcement of the collection of taxes levied under this
ordinance.
SECTION 9.
Taxes are payable at the office of the counties of Comal, Bexar and Guadalupe.
PASSED AND APPROVED ON FIRST READING THIS 8th DAY OF SEPTEMBER 2020.
PASSED AND APPROVED ON SECOND READING THIS 22nd DAY OF SEPTEMBER
2020.
Ralph Gutierrez, Mayor
ATTEST:
Brenda Dennis, City Secretary
ei Olum
City Council September 8, 2020
Meeting:
Department: Finance
Agenda No. 10.
Subject: Resolution No. 20 -R -103 — Consideration and /or action approving a Resolution
by the City Council of the City of Schertz, Texas, of ratifying the property tax
increase reflected in the Adopted Budget for FY 2020 -21. (M. Browne /J. Walters)
In accordance with the Local Government Code Section 102.007(c) with the adoption of a budget that
will require raising more revenue from property taxes than in the previous year, a separate vote must be
taken to ratify the property tax increase reflected in the budget.
This vote must be separate from the vote to approve the budget or adopt the tax rate.
GOAL
To be in compliance with state regulations and to ratify the property tax increase reflected in the
Adopted Budget for FY 2020 -21
COMMUNITY BENEFIT
N/A
SUMMARY OF RECOMMENDED ACTION
Staff recommends City Council ratify the property tax increase as voted on and approved with the
adoption of the FY 2020 -21 Budget.
The City Council hereby ratifies the FY 2020 -21 Budget will raise more property taxes than last year's budget by
$914,787 or a 5% increase, and of that amount, $621,251 is tax revenue to be raised from new property added to the tax roll
this year.
Staff recommends City Council ratify the property tax increase as voted on and approved with the
adoption of the FY 2020 -21 Budget.
Attachments
Resolution 20 -R -103
RESOLUTION NO. 20 -R -103
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS RATIFYING THE PROPERTY TAX INCREASE
REFLECTED IN THE ADOPTED BUDGET FOR FISCAL YEAR 2020 -21,
AND OTHER MATTERS IN CONNECTION THEREWITH
WHEREAS, the Local Government Code Section 102.007(c) states when a budget will
require raising more property taxes than in the previous year a vote separate from adopting the
budget or tax rate must be taken to ratify the property tax increase; and
WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the
City ratify the property tax increase in accordance with the Local Government Code; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
ratify the property tax increase.
THAT:
Section 1. The City Council hereby ratifies the FY 2020 -21 Budget will raise more
property taxes than last year's budget by $914,787 or a 5% increase, and of that amount,
$621,251 is tax revenue to be raised from new property added to the tax roll this year.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 8th day of September, 2020.
CITY OF SCHERTZ, TEXAS
Ralph Gutierrez, Mayor
ATTEST:
Brenda Dennis, City Secretary
(CITY SEAL)
50506221.1 - 2 -
ei Olum
City Council September 8, 2020
Meeting:
Department: City Secretary
Agenda No. 11.
Subject: Workshop Discussion and Update (Ordinance 20 -H -18) - Discussion and
update regarding the COVID -19 virus and our current Ordinance No. 20 -H -18
Declaration of Local Disaster. (M. Browne /K. Long)
Staff will provide Council with an update regarding the COVID -19 Virus. Discussion will include the
recent Executive Order 29 relating to the use of face coverings.
Attachments
Revised 20 -H -18
i F
♦'f 1 i � •
l . t
WHEREAS, Texas must continue to protect lives while restoring livelihoods, both of
which can be achieved with the expert advice of medical professionals and business leaders
2.nd the continued gradual reopening of Texas pursuant to GA- 18- GA-23 and subsequent
*rders of the Governor; and
WHEREAS, pursuant to the Texas Disaster Act of 1975, the Mayor is designated as ths
Emergency Management Director of the City of Schertz, and may exercise the powers
granted by the governor on an appropriate local scale; and
TIN r4o ,
2, r4 1 11 W W- 111
IWIM,
and alleviate the suffering of people exposed to and those infected with the virus, as well as
those that could potentially be impacted by COVID-1 9;
I P
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS:
Section 1. The recitals contained in the preamble hereof are hereby found to be true, and su-"-
recitals are hereby made a part of this Ordinance for all purposes and are adopt
as a part of the judgment and findings of the City Council. I
Section 3. Pursuant to §418.108(c) of the Government Code, this declaration of a local staim
of disaster and public health emergency shall be given prompt and general publici
and shall be filed promptly with the City Secretary. I
ection 4. Pursuant to §418.108(d) of the Government Code, this declaration of a local stat(4:.
of disaster and public health emergency activates the City of Schertz, Texas,
emergency management plan.
Section 5. All ordinances or parts thereof, which are in conflict or inconsistent with any
provision of this Ordinance are hereby repealed to the extent of such conflict, and
the provisions of this Ordinance shall be and remain controlling as to the matters
herein except those portions deemed to conflict with any emergency orders of
Governor Abbott.
Section 6. This Ordinance shall be construed and enforced in accordance with the laws of tm-
State • Texas and the United States of America. I
Section 7. If any provision of this Ordinance or the application thereof to any person ATI
circumstance shall be held to be invalid, the remainder of this Ordinance and
application of such provision to other persons and circumstances shall neverthelle
be valid, and the City Council hereby declares that this Ordinance would have be
enacted without such invalid provision.
Section 8. It is officially found, determined, and declared that the meeting at which thi--
Ordinance is adopted was open to the public and public notice • the time, place,
and subject matter of the public business to be considered at such meeting,
including this Ordinance, was given, all as required by Chapter 55 1, Texas
Government Code, as amended.
Section 9. Should Governor Abbott lift the statewide disaster declaration and orders now
place prior to the date of expiration stated herein, this ordinance shall no longer
I
subject to enforcement by the City and shall be repealed by the City Council at t
first legally posted meeting thereafter.
Section 10. Any peace officer or other person with lawful authority is further authorized to
enforce the provisions of this Ordinance or the orders of the Governor in
accordance with the authority granted under the Texas Disaster Act of 1975, as
applicable, which allows a fine not to exceed $1000.00 and confinement not tit,
exceed 180 days pursuant to Government Code 418.173.
Section 11. This Ordinance shall be in force and effect from its first and final passage, and
publication required by law. 1
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ TEXAS
THIS ORDINANCE WAS PASSED, ON FIRST AND FINAL READING, THE 23rd DAY
OF JUNE 2020.
,,.,,--ATT'rzST:
-TB31111"W-nuda Dennis, City Secretary
ei IRIUM
City Council September 8, 2020
Meeting:
Department: City Secretary
Agenda No. 12.
Subject: National Night Out and Texas Municipal League Conference - Discussion and consideration
and/or action regarding the Cancellation of the National Night Out activities and
scheduling a regular Council meeting on October 6, 2020, and scheduling a
regular Council meeting on October 13, 2020, as the Texas Municipal League
Conference is being held virtually this year. (Mayor /Council/M. Browne /B. Dennis)
In the past we have canceled the first meeting in October to observe the National Night Out activities as
well as canceled the second meeting in October due to the TML Conference. Our Emergency
Management Coordinator as well as our Executive Staff will be providing information regarding
concerns for holding the National. Night Out activities this year due to COVID -19. As the TML
Conference will be held virtually this year and there are no nighttime activities to attend, staff suggests
holding a regular Council meeting on October 13, 2020 providing that staff has items to present to
Council.