20-R-110 Expenditures for FY20-21 Vehicle Replacement ProgamRESOLUTION NO. 20 -R -110
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING EXPENDITURES IN AN AMOUNT NOT TO
EXCEED $1,037,500.00 FOR THE FY20 -21 VEHICLE RELACEMENT
PROGRAM
WHEREAS, Schertz Fleet Department has a need to purchase multiple vehicles as part
of the Vehicle Replacement Program; and
WHEREAS, City Staff has done due diligence in researching what vehicle best fits the
needs of the department, to obtain the best pricing and to provide the best quality of vehicles; and
WHEREAS, the City of Schertz has chosen various Group Purchasing Cooperative
Vendors, for the purchase the vehicles; and
WHEREAS, purchases under the cooperative programs meet the requirements under
Subchapter C, Chapter 791.025 of the Texas Government Code, which states that a local
government that purchases goods and services under this section satisfies the requirement of the
local government to seek competitive bids for the purchase of the goods and services; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
authorize the City Manager to issue Purchase Orders to the awarded vendors.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes expenditures in a not to exceed amount
of ONE MILLION THIRTY -SEVEN THOUSAND FIVE HUNDRED DOLLARS
($1,037,500.00) for the vehicle replacement program.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City Council
hereby declares that this Resolution would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage, and
it is so resolved.
PASSED AND ADOPTED, this 22nd day of September, 2020
CITY OF SCHERTZ, TEXAS
,VF - -
ATTEST:
Lrerida Dennis, City Secretary
EXHIBIT A
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PRODUCT PRICING SUMMARY
GOODBUY 20 8F000 VEHICLES
VENDOR -- Silsbee Ford, 1211 Hwv 96 N., Silsbee TX 77656
End User: CITY OF SCHERTZ (MP0103) Prepared by: GLEN ANGELLE
Contact: JERRY MCFARLAND Phone: 409- 880 -9191
Email; Email: ganQellte:cowboyfleetC ) a.gmaii:corrt
Product Description: 2021 F -150 CREW CAB Date: September 15, 2020
A. Bid Item: A. Base Price: $ 24,115.00
R- Vartary Oiiti6ns
Code
Options
Bid Price
Code
Options
Bid Price
2021 UPGRADE
4X4 UPGRADE
$ 2,995.00
G.
EXT. RED
$ 495.25
H.
XLT UPGRADE
$ 2,847.00
I.
Quantity Ordered l x K=
$ 35,695.65
J.
5.0L V8
$ 1.995.00
K.
GOODBUY Administrative Fee ($300 per purchase order)
$ 300.00
L.
TRAILER TOW
$ 1,090.00
LONG BED
40/20/40 VINYL SEATS
Total of C. Unpublished Options:1
$ 2,295.00
REAR CAMERA
AM /FM/RADIO
AIR
POWER LOCKS/WINDOWS
Total of B. Published Options:/ $ 8,927.00
Published Option Discount (5 %) $ (296.60)
C. Additional Options /not to exceed 25 %1 $= 6.9 %
Options
Bid Price
O ptions
Bid Price
SPRAY IN BED LINER
$ 400,00
2021 UPGRADE
$ 1,895.00
$ 160.00
G.
Additional Delivery Charge: 283 miles
$ 495.25
H.
Subtotal:
$ 35,695.65
I.
Quantity Ordered l x K=
$ 35,695.65
J.
Trade in:
$ -
K.
GOODBUY Administrative Fee ($300 per purchase order)
$ 300.00
L.
TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE
$ 35,995.65
Total of C. Unpublished Options:1
$ 2,295.00
D.
Floor Plan Interest (for in -stock and /or equipped vehicles):
$ -
E.
Lot Insurance (for in -stock and/or equipped vehicles):
$ -
F.
Contract Price Adjustment: 2 YR. REG. AND INSPECTION
$ 160.00
G.
Additional Delivery Charge: 283 miles
$ 495.25
H.
Subtotal:
$ 35,695.65
I.
Quantity Ordered l x K=
$ 35,695.65
J.
Trade in:
$ -
K.
GOODBUY Administrative Fee ($300 per purchase order)
$ 300.00
L.
TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE
$ 35,995.65
A.
B.
1 r'�
PRODUCT PRICING SUMMARY
GOODBUY 20 8F000 VEHICLES
VENDOR -- Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
End User: CITY OF SCHERTZ (MP0103)
Contact: JERRY MCFARLAND
Email:
Product Description: 2021 F -150 CREW CAB
Bid Item:
Factory Ontions
Prepared by: GLEN ANGELLE
Phone: 409 - 880 -9191
Email: gangelle.cowboyfleet&mall_com
Date: September 15, 2020
A. Base Price: 1 $ 24,I 15.00
Code
Options
Bid Price
Code
Options
Bid Price
2021 UPGRADE
4X4 UPGRADE
$ 2,995.00
$ 450.00
EXT. WHITE
G.
SPRAY IN BED LINER
01 A PACKAGE
$ 920.00
Subtotal:
$ 35,010.00
1.
Quantity Ordered I x K =
5.0L V8
$ 1,995.00
Trade in:
$ -
K.
GOODBUY Administrative Fee ($300 per purchase order)
TRAILER TOW
$ 1,090.00
TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE
$ 35,310.00
SHORT BED
40/20/40 VINYL SEATS
REAR CAMERA
AM /FM /RADIO
-
AIR
POWER LOCKS /WINDOWS
$ 7,000.00
Total of B. Published Options:
C. Additional Options lnot to exceed 25 %1
Published Option Discount (5 %) $ (200.25).
$= 11.1 %
O :tions
Bid Price
Options
Bid Price
4 CORNER LEDS/ SWITCH
$ 695.00
2021 UPGRADE
$ 1,895.00
BETTER BUILT TOOLBOX
$ 450.00
Contract Price Adjustment: 2 YR. REG. AND INSPECTION $ 160.00
G.
SPRAY IN BED LINER
$ 400.00
H.
Subtotal:
$ 35,010.00
1.
Quantity Ordered I x K =
$ 35,010.00
J.
Trade in:
$ -
K.
GOODBUY Administrative Fee ($300 per purchase order)
$ 300.00
L.
TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE
$ 35,310.00
Total of C. Unpublished Options: L $ 3,440.00
D.
Floor Plan Interest (for in -stock and /or equipped vehicles):
$ -
E.
Lot Insurance (for in -stock and /or equipped vehicles):
$
F.
Contract Price Adjustment: 2 YR. REG. AND INSPECTION $ 160.00
G.
Additional Delivery Charge: 283 miles
$ 495.25
H.
Subtotal:
$ 35,010.00
1.
Quantity Ordered I x K =
$ 35,010.00
J.
Trade in:
$ -
K.
GOODBUY Administrative Fee ($300 per purchase order)
$ 300.00
L.
TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE
$ 35,310.00
A.
B.
PRODUCT PRICING SUMMARY
GOODBUY 20 8F000 VEHICLES
VENDOR -- Silsbee Ford, 1211 Hwy 96 N., Silsbee TX 77656
End User: CITY OF SCHERTZ (U17)
Contact: JERRY MCFARLAND
Email:
Product Description: 2021 F -150 REG. CAB
Bid Item:
FAetory Ontions
Prepared by: GLEN ANGELLE
Phone: 409 - 880 -9191
Email: C1a1148i1e .coWbOYfleetCa)grti'ail.cvm
Date: September 15, 2020
A. Base Price: I $ 21,222.00
Code
Options
Bid Price
Code
Options
Bid Price
G.
Additional Delivery Charge: 283 miles
BETTER BUILT TOOLBOX
$ 450.00
Subtotal:
$ 28,096.00
HEADACHE RACK
101A PACKAGE
$ 2,280.00
J.
SPRAY IN BED LINER
$ 400.00
K.
5.01, V8
$ 1.995.00
L.
TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE
$ 28,396.00
RUNNING BOARDS
$ 250,00
40/20/40 VINYL SEATS
Total of C. Unpublished Options:
D. Floor Plan Interest (for in -stock and /or equipped vehicles): Is
$ 1,920.00
.
REAR CAMERA
AM /FM /RADIO
AIR
Total of B. Published Options:) $ 4,525.00
Published Option Discount (5 %) $ (226.25.)
C. Additional Options. Inot to exceed 25%I $= 7.5 %
Options
Bid Price
Options
Bid Price
4 CORNER LEDS/ SWITCH
$ 695.00
G.
Additional Delivery Charge: 283 miles
BETTER BUILT TOOLBOX
$ 450.00
Subtotal:
$ 28,096.00
HEADACHE RACK
$ 375.00
$ 28,096.00
J.
SPRAY IN BED LINER
$ 400.00
K.
GOODBUY Administrative Fee ($300 per purchase order)
$ 300.00
L.
TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE
$ 28,396.00
Total of C. Unpublished Options:
D. Floor Plan Interest (for in -stock and /or equipped vehicles): Is
$ 1,920.00
.
E.
Lot Insurance (for in -stock and /or equipped vehicles):
$ -
F.
Contract Price Adjustment: 2 YR. REG & INSPECTION.
$ 160.00
G.
Additional Delivery Charge: 283 miles
$ 49515
H.
Subtotal:
$ 28,096.00
1.
Quantity Ordered 1 x K =
$ 28,096.00
J.
Trade in:
$
K.
GOODBUY Administrative Fee ($300 per purchase order)
$ 300.00
L.
TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE
$ 28,396.00
A.
dk-JuS
1111 !III ELI 1111111
PRODUCT PRICING SUMMARY
GOODBUY 20- 8F000 VEHICLES
VENDOR -- Silsbee Ford, 1211 :Hwy 96 N., Silsbee TX 77656
End User: CITY OF SCHERTZ
Contact: JERRY MCFARLAND
Email:
Product Description: 2021 FORD F -250 EXT CAB
Bid Item:
B. Factory Of,tions
Prepared by: GLEN ANGELLE
Phone: 409- 880 -9191
Email: panalle cowboy fleet al'gInail:caizl
Date: September 15; 2020
A. Base Price: I $ 26,268.00
Code
O itions
Bid Price
I Code
Options
Bid Price
2 YR. REG & INSPECTION
$ 160.00
S -
EXT. WHITE
POWER LOCKS/WINDOWS
$ 1,125.00
REAR CAMERA
AIR EiEd
6.21- V8 GAS
6 -SPD. AUTO
Total of C. ti Unpublished Options:] pons:, $ 560.00
D. Floor Plan Interest (for in -stock and /or equipped vehicles): 1 $ -
40/20/40 VINYL SEATS
TRAILER TOW
BRAKE CONTROLLER
$ 350.00
BLUE TOOTH
Total of B. Published Options:
$ 1,475.00
C. Additional Ontions Inot to exceed 25 %1
Published Option Discount (5 %) $ (73.75)
S= 2.0 %
Options
Bid Price
Options
Bid Price
SPRAY IN BED LINER
$ 400.00
2 YR. REG & INSPECTION
$ 160.00
Total of C. ti Unpublished Options:] pons:, $ 560.00
D. Floor Plan Interest (for in -stock and /or equipped vehicles): 1 $ -
E.
F.
G.
Lot Insurance (for in -stock and /or equipped vehicles):
Contract Price Adjustment:
Additional Delivery Charge: 283
H. Subtotal:
I. Quantity Ordered
J. Trade in:
I x K=
miles
K. GOODBUY Administrative Fee ($300 per purchase order)
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE
Is -
$ 495.25
$ 28,324.50
$ 28,324.50
$ -
$ 300.00
IS 28,624.50
A.
R.
dbuyii i All Ili fli f u
PRODUCT PRICING SUMMARY
GOODBUY 20 - 8F000 VEHICLES
VENDOR -- Silsbee Ford, 1211 Hwy 96 N.,, Silsbee TX 77656
End User: CITY OF SCHERTZ
Contact: JERRY MCFARLAND
Email:
Product Description: 2020 FORD ESCAPE
Bid Item:
Fnetery 06tians
Prepared by: GLEN ANGELLE
Phone: 409- 880 -9191
Email: ganoelle.cowtq ffegtt�x'�.gmoil.wrl
Date: September 15, 2020
A. Base Price: 1 $ 21,488.00
Code
Options
Bid Price
Code
Options
Bid Price
POWER LOCKSIWINDOWS
CRUISE.
BLUE TOOTH
14 CLY. ENGINE
6 -SPD AUTO
AM/FM/MP3
REAR CAMERA
Total of B. Published Options:
Published Option Discount (5 %)
$ -
$ -
C. Additional Options Inot to exceed 25 %J $= 0.7 %
Options Bid Price Options Bid Price
2 YR. REG. & INSPECTION $ 160.00
D. Floor Plan Interest (for in -stock and /or equipped vehicles):
E. Lot Insurance (for in -stock and /or equipped vehicles):
F. Contract Price Adjustment:
G. Additional Delivery Charge: 283 miles
H. Subtotal:
I. Quantity Ordered I x K =
J. Trade in:
K. GOODBUY" Administrative Fee ($300 per purchase order)
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE
Total of C. Unpublished Options: $ 160.00
$ -
IS 495.25
$ 22.143.25
$ 22,143.25
$ -
$ 300.00
$ 22,443.25
A.
B.
dbu.
`�` CId IIIIIII Ilillll
PRODUCT PRICING SUMMARY
GOODBUY 20 8FD00 VEHICLES
VENDOR -- Silsbee Ford, 1211 H%►} 96 N., Silsbee TX 77656
End User: CITY OF SCHERTZ Prepared by: GLEN ANGELLE
Contact: .TERRY MCFARLAND Phone: 409 -880 -9191
Email: Email: q@r TQ.elle.cawboyfleet{o"gmail.com
Product Description: 2021 FORD POLICE INTERCEPTOR SUV Date: September 15: 2020
Bid Item: A. Base Pricer $ 32,840.00
Factory Orations
Code
Q,tions
Bid Price
Code
Options
Bid Price
AWD POLICE INTERCEPTOR
EXT. WHITE
REAR AIR
$ 610.00
DRS. SIDE LED SPOTLIGHT
$ 395.00
POWER WINDOWS/LOCKS
KEYLESS ENTRY
$ 340.00
CRUISE
KEYED ALIKE
$ 50.00
POWER SEAT
WIRING GRILL,LAMP,SIREN,SPEAKER
$ 50.00
AM/FM/CD
OBD -11 SPLIT CONNECTION
$ 55.00
SYNC
REAR TAILLAMP HOUSING
$ 60.00
3131, V6
0 -SPD. AUTO
Total of B. Published Options:) $ 1,560.00
Published Option Discount (5 %) $ (78.00)
C. Additional Options [not to exceed 25 %] $= 0.5 %
Oi)tions B_ id Price Options Bid Price
12 YR. REG & INSPECTION $ 160.00
D.
E.
F.
G.
Floor Plan Interest (for in -stock and /or equipped vehicles):
Lot Insurance (for in -stock and /or equipped vehicles):
Contract Price Adjustment:
Additional Delivery Charge: 283 miles
H. Subtotal:
I. Quantity Ordered 5 x K =
J. Trade in:
K. GOODBUY Administrative Fee ($300 per purchase order)
L. TOTAL PURCHASE PRICE INCLUDING GOODBUY FEE
Total of C. Unpublished Options:1 $ 160.00
IS -
$ -
$ (1,222.58)
$ 495.25
$ 33,754.67
$ 168,773.35
$ 300.00
Is 169,073.35