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2010 Annual ReportTable of Contents Membership......................................................................... Page 2 Resource Management and Controls .................. ...........................Page 2 Project Selection and Development ................... ...........................Page 3 Fiscal Matters ........................................................................ Page 4 Impact Events ........................................................................ Page 4 Conclusion ........................................................................... Pace 5 A. Annual Inventory/Audit of Resource Report, dated January 2011 B. Committee Report of Calendar Year Budget and Income/Expense Report Membership The Committee is authorized fourteen members. Committee strength was at twelve members at the beginning of the calendar year. There were four member resignations brought about by either health related issues or by residence relocation. Two new members joined during the year, leaving membership at ten members by year's end. A few "Associate Members" continue to participate as non - voting participants. Bob Cantu, Special Assistant to the Schertz City Manager, continues to participate as a City Manager's representative to the Committee, and as such has been an invaluable assist to facilitating Committee projects. All officers served commendably their full yearly terms. Resource Management & Control Resources available to the Committee consist of display items (photographs, documents, paintings, charts, maps, etc.) donated by Schertz citizens or manufactured by Committee members and furniture items purchased by the Committee (City funds). Items previously accepted on loan from citizens for use in a museum have been return to the owner(s) since the acceptance of loaned items was considered unmanageable by the Committee. The Committee by -laws were amended to reflect that the Committee would no longer accept loaned items. A few items with no dollar value and of no use to the Committee were destroyed per approval of the Committee. Inventory control is maintained through use of a resource listing. The Committee Chairman and two members of the Committee completed a 100 percent inventory audit of the resources in January 2011. The completed and certified inventory is appended as Appendix A. There are various locations where resource inventory is maintained. Some resources are stored in the Committee Chairman's residence, while others are stored in the residence or offices of Committee members Earl Sawyer and Pat Ramirez. Still other items are located at either the Schertz Visitors Center or the Schertz Senior's Center. Two items (Spinning Wheel and Loom) remain stored at a personal residence in Johnson City, Texas. Project Selection and Development Several projects occupied the Committee's time and efforts. The listing of projects includes: • Research and writing of six Special Edition Historical "Remembrance" Articles featuring the history of particular area sites and/or persons • Preparation and distribution of four quarterly Committee Remembrance Newsletters • Sales of the book "Schertz, Texas — The Story of Great Ancestry, Legacy and Development ". Sales Activity — 43 books sold • Continued interface with our sister historical society (Riedisheim, France) • Development of criteria for historical designations and amendment of the Schertz Unified Development Code (UDC) • Committee By -laws amendments • Cemetery Subcommittee has progressed in documenting locations and inventory of area historic cemeteries as well as restoring markers long since in disrepair • Outreach involvements with community groups (Rotary, Chamber of Commerce, Lions Club, Schertz Senior Citizens Society, Old Town Community Network, etc.) as well as participation (booth set up) at 4th of July Jubilee, Schertzfest, National Neighborhood Night Out and Festival of Angels • Solicitation and collection of artifacts, photos, documents, etc. for a future history- heritage museum • Designation of the Schertz Heritage Neighborhood and preparations for recognition • Old Schertz Neighborhood Centennial Birthday Celebration initiative and National Night Out event • Schertz Blue Ribbon. Bond Committee and PAC membership • Perez family restoration open house Fiscal Matters The Committee's budget cycle (2009 -2010) operates on a fiscal year basis in concert with the City of Schertz budget year. The projected budget expense was set at $12,650.00 and the actual expense was $1,335.48. Carry over cash balance from FY 2008 -2009 was $10,148.97 plus book sales for 2009 -2010 of $1,087.49 produced a FY 2009 -2010 operating fund of $11,236.46 which produced a FY 201.0- 201.1 carry over amount of $9,900.98 after deduction of $1,335.48 in operating expenses. Calendar year budget analysis reflects a budget allocation of $12,650.00 and expenditures of $1,425.20. Income from Committee book sales amounted to $759.58. The report of calendar year budget and income /expense report appear as Appendix B. Impact Events The major impact events that bear on Committee mission accomplishment include the following: • The feasibility study for use of a City owned home as a museum site disclosed cost estimates for bringing the facility into code compliance were too expensive to make the idea cost effective or within the reach of the Committee's ability to support. • The Schertz Municipal Bond Election witnessed the proposal for a combined fine arts and history museum go down to defeat. This funding attempt marks the final effort to obtain financial resources for development of a museum. • City annexation in 2010 of Comal Settlement area introduced additional historic properties and land into the City boundaries. • The Committee (i.e. the City) maintains custody of hundreds of individual artifacts, photos, furniture pieces, etc. that need to be disposed of by some means agreeable to the City of Schertz. Efforts to pursue disposal of the items will begin in calendar year 2011. L! Conclusion The SHPC has had another busy year filled with work directed toward finding a place or funding for a historical museum. These museum development projects have not succeeded and the prospect of creating a dedicated City historical museum appears at its end. An alternative for use of some of the museum collections (photos) is placement in either the Schertz Senior Citizen's Center, the Schertz Public Library and/or the Schertz Visitor's Center. Projects undertaken to promote awareness of Schertz historical sites and history have been many and varied. The historic site designation project that outlines three designation categories for use by the City was approved by City Council. One "Heritage Neighborhood" has been identified and so designated by City Council. City Council also approved the designation of the Schertz Methodist Church on First Street as a "Landmark Property". Ceremony recognizing these places and facilities will be held early in 2011. City administrators continue work on amending the Unified Development Code (UDC) to allow for all approved historic designation categories to become a part of the City's directive. The Cemetery Subcommittee continues development of its inventory of cemetery sites. The initiation of a Committee newsletter ( "Remembrances ") that keeps interested citizens abreast of happenings within the committee and publication of special edition articles focusing on persons and places within the Cibolo Valley area and Schertz in particular have hopefully increased awareness among Schertz citizens of the area's and City's historic past. The Committee has spent three years seeking a means of establishing a historical museum and that effort now ends. We are saddened by the failure to succeed in this effort but we may have some recovery vis a vis the Seniors Center, Schertz Library and a small area in the Kramer House.