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08-24-2021 Agenda with BackupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL August 24, 2021 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treats Work cooperatively s a team City Council will hold its regularly lar°l scheduled lc ccti at p.m., Tuesday, August s , 2021, at the City Council Chambers. lieu of attending the meeting in person, residents it avc the opportunity t o watch the meeting via live stream the City's P -T " c Channel. Call to Order Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Heyward) City Events and Announcements • Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (R. Gutierrez) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. August 24, 2021 City Council Agenda Page 1 All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Consideration and /or action regarding the approval of the minutes of the Regular City Council minutes of the August 10, 2021 meeting. (B. Dennis) 2. Boards, Commissions and Committees Appointments /Reappointments /Resignations - Consideration and /or action approving the appointment of Mr. Jimmy Odom as a regular member of the Planning & Zoning Commission filling the vacancy of Mr. Ken Greenwald, the appointment of Ms. Judy Goldick from Alternate #2 to Alternate #1 position, and the appoint of Mr. Richard Braud to the City Council and Planning and Zoning Comprehensive Land Plan Sub - Committee. (Mayor /Council) 3. Ordinance No. 21 -S -31- Consideration and a recommendation on a request for a Specific Use Permit to allow a convenience store with gas pumps on approximately 8.5 acres of land, more specifically described as the northwest corner of the intersection between IH -35 and Schwab Road, City of Schertz, Comal County, Texas. (B. James /L. Wood /M. Harrison) Final Reading q, Resolution No. 21 -R -80 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the acceptance of approximately one acre of property from Schertz 1518, Ltd. per the Development Agreement for the Reinvestment Zone Number Two. (M. Browne/ B. James) 5 Resolution No. 21 -R -83 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas regarding the Schertz Parks & Recreation Master Plan 5 -Year Update needed for grant applications to the TPWD Local Park Grants Program. (B. James /L. Shrum) (. Resolution 21 -R -84 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing expenditures in excess of $50,000 with 4B Asphalt Paving in Fiscal Year 2020 -21 regarding an emergency road repair on Wiederstein Road at FM 3009, and other Matters In Connection Therewith. (C. Kelm/S. Williams/D. Letbetter) August 24, 2021 City Council Agenda Page 2 7 Resolution No. 21 -R -85 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing approval of the allocation of funds for the American Rescue Plan Act of 2021, and other matters in connection therewith. (M. Browne /S. Gonzalez) 8. Resolution No. 21 -R -89 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing an additional six (6) employees to the EMS Department. (C. Kelm /J. Mabbitt) 9. Resolution No. 21 -R -90 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the City Manager to renew the agreement with Arthur J Gallagher and Co to provide Health. Insurance Broker Services. (M. Browne /C. Kelm /J. Kurz) 10 Resolution No. 21 -R -91- Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the City Manager to sign an Interlocal Agreement for Fire Protection Services in Guadalupe County between the, City of Schertz, and the City of Seguin. (C. Kelm /K. Long /G. Rodgers) 11. Resolution 21 -R -92 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing approval of an Escrow Agreement for the QT on Schwab Road related to construction of a sewer line. (M.Browne /B. James) Discussion and Action Items 12 Ordinance No. 21 -T -34 — Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas, authorizing a budget adjustment relating to the Aviation Heights Waterline Improvements (Phases 5, 6, & 7) construction project. First Reading (B. James/ K. Woodlee/ J. Shortess) 13. Ordinance No. 21 -T -35 - Consideration and /or action authorizing an adjustment to the fiscal year 2021 budget to provide services to Randolph JBSA. First Reading (M. Browne /B. James /J. Walters) Public Hearings 14. Public Hearing on Proposed Budget for FY 2021 -22 - Conduct a public hearing and presentation regarding the adoption of the FY 2021 -22 Budget. (First required public hearing) (M. Browne/B. James /J. Walters) 15 Public Hearing on the Proposed Tax Rate - Conduct a public hearing regarding the adoption of the FY 2021 -22 Tax Rate. (First public hearing) (M. Browne /B. James /J. Walters) Workshop August 24, 2021 City Council Agenda Page 3 16 Workshop on City Merit Program - Discussion regarding the City Merit Program. (M. Browne /C. Kelm /J. Kurz) Roll Call Vote Confirmation Closed Session 17, The City Council will meet in Closed Session as permitted by section 551.071 of the Texas Government Code to confer and receive legal advice about contemplated litigation and /or a settlement offer concerning the City of Schertz Animal Adoption Center. 18, The City Council will meet in Closed Session as permitted by section 551.071 of the Texas Government Code to confer and receive legal advice about the contemplated litigation and/or a settlement offer concerning the Opioid Litigation Settlement. Reconvene into Regular Session 17a. Take any action based on discussions held in closed session under Agenda Item 17. 18a. Take any action based on discussions held in closed session under Agenda Item 18. Roll Call Vote Confirmation Requests and Announcements • Announcements by the City Manager. • Requests by Mayor and Councilmembers for updates or information from staff. • Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Adjournment August 24, 2021 City Council Agenda Page 4 CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 20TH :DAY OF AUGUST 2021 AT 2:1.5 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. BRENDA DENNIS I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2021. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210 -619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Gutierrez Councilmember Scagliola — Place 5 Audit Committee Cibolo Valley Local Government Corporation - Investment Advisory Committee Alternate Main Street Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions - Alternate Schertz- Seguin Local Government Corporation Councilmember Davis— Place 1 Councilmember Scott — Place 2 Interview Committee for Boards and Interview Committee for Boards and Commissions Commissions Schertz Animal Services Advisory Commission Main Street Committee - Chair Schertz Housing Authority Board TIRZ II Board August 24, 2021 City Council Agenda Page 5 August 24, 2021 City Council Agenda Page 6 Agenda No. 1. ei IRIUM City Council August 24, 2021 Meeting: Department: City Secretary Subject: Minutes — Consideration and /or action regarding the approval of the minutes of the Regular City Council minutes of the August 10, 2021 meeting. (B. Dennis) The City Council held a Regular City Council meeting on August 10, 2021. RECOMMENDATION Recommend Approval. Attachments 08 -10 -2021 Draft Minutes DRAFT MINUTES REGULAR MEETING August 10, 2021 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 10, 2021, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Present: Mayor Pro -Tem Michael. Dahle; Councilmember Mark Davis; Councilmember Jill Whittaker; Councilmember Rosemary Scott; Councilmember David Scagliola; Councilmember Allison Heyward; Councilmember Tim Brown Absent: Mayor Ralph Gutierrez City City Manager Dr. Mark Browne; Assistant City Manager Brian James; Staff. Assistant City Manager Charles Kelm; City Attorney Daniel Santee; City Secretary Brenda Dennis; Assistant to the City Manager Sarah Gonzalez; Deputy City Secretary Sheila Edmondson Call to Order Mayor Pro -Tem Dahle called the meeting to order at 6:00 p.m. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Scagliola) Mayor Pro -Tem Dahle recognized Councilmember Scagliola who provided the opening prayer followed by the Pledges of Allegiance to the Flags of the United States and State of Texas. Presentations • Proclamation regarding Landmark Property Designation - Designation of 7205 FM 482, Schertz Texas Landmark Property Designation to the Hansmann Family. Mayor Pro -Tem recognized Schertz Historical Committee Member Howard Alperin who provided a presentation on the 25th Nomination Landmark Property, 7205 FM 482, Schertz, Texas. The property is the Hansmann Homestead. The Hansmann purchased the home in 1941, and Comal County Appraisal Office has the home being built in 1900. Schertz Historical Committee Vice Chair Dean Weirtz read the Mayor's Proclamation and Mayor Pro -Tem Dahle presented the Landmark sign to the Hansmanns. City Events and Announcements • Announcements of upcoming City Events (B. James /C. Kelm/S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (R. Gutierrez) Mayor Pro -Tem Dahle recognized Assistant City Manager Brian James who provided the following informaiton: • Thursday, August 12th Northeast Partnership Meeting Olympia Hills Golf and Conference Center 11:30 AM RSVP to City Secretary if you are interested in attending. • Community Budget Meeting Schertz Civic Center Grand Ballroom 6:30 -8:30 PM • Saturday, August 14th Music & Movie in the Park Pickrell Park under the trees 7:00 — 10:30 PM Mile 262 will provide music; the film will be School of Rock • Tuesday, August 24th. Next regular scheduled Council meeting. • "Save the Date" -- Friday, August 27th TML Region 7 Meeting Hilton Garden Inn, Live Oak 4:30 -7:30 PM • November 2nd Filing continues through August 16th by 5:00 PM for any qualified candidate desiring to place his or her name on the November 2, 2021 City of Schertz ballot for the purpose of electing Council Members in Place 6 and Place 7 for a three -year term, from November 2021 to November 2024. Candidate packets are available online as well as in the City Secretary's office. Qualifications for candidacy can also be found online. N Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Mayor Pro -Tern Dahle recognized the following residents: Michele Tereletsky, 705 Marilyn Drive - Ms. Tereletsky would like City Council /City Staff to recognize newly promoted employees in the City at Regular Council meetings. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. Mayor Pro -Tem Dahle read the following items into record: 1. Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of August 3, 2021. (B. Dennis) 2. Resolution No. 21 -R -66 — Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing a contract with M &C Fonseca Construction Co., Inc. relating to the Aviation Heights Water Line Improvements (Phases 5, 6, & 7) and authorizing the budget expenditures for the project. (B. James /K. Woodlee /J. Shortess) 3 3. Ordinance No. 21 -F -30 - Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas amending Chapter 90, of the Code of Ordinances, Article V, Water and Wastewater Capital Recovery Fees; Repealing all Ordinances or Parts of Ordinance in Conflict with this Ordinance, and providing an effective date. (Final Reading) (C. Kelm /S. Williams) Mayor Pro -Tem Dahle asked Council if there were any items they wished removed for separate action, as there were none, Mayor Pro -Tem Dahle asked for a motion to approve Consent Agenda Items 1 through 3. Moved by Councilmember Allison Heyward, seconded by Councilmember Tim Brown AYE: Mayor Pro -Tem Michael Dahle, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Rosemary Scott, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed Discussion and Action Items 4. Ordinance No. 21 -E -29 - Consideration and /or action approving an Ordinance calling a bond election to be held by the City of Schertz, Texas on November 2nd, 2021. First & Final (M. Browne /J. Walters) Mayor Pro -Tem Dahle recognized Finance Director James Walters who presented information to approve an Ordinance calling a Bond Election to be held by the City of Schertz, Texas on November 2nd, 2021 for the amount of $15,400,00.00 for Fire Station No. 4. located in the Industrial Park. Councilmember David Scagliola asked why the amount for Fire Station 4 is almost double of Fire Station No 3. Fire Chief Kade Long explained that Fire Station 4 has the apparatus included in this bond, whereas the bond for Fire Station No. 3 did not. Moved by Councilmember Allison Heyward, seconded by Councilmember Jill Whittaker AYE: Mayor Pro -Tem Michael Dahle, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Rosemary Scott, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed 11 5. Resolution No. 21 -R -82 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing a preliminary maximum tax rate for Fiscal Year 2021 -22 and setting the Public Hearing dates, and other matters in connection therewith. (M. Browne /B. James /J. Walters) Mayor Pro -Tem Dahle recognized Finance Director James Walters who presented information on authorizing a preliminary maximum tax rate for Fiscal Year 2021 -22. A preliminary maximum tax rate of $.5121 per $100 valuation which is composed of the Maintenance & Operation Tax Rate of $0.3517 and the Interest & Sinking Tax Rate of $0.1604. The Public Hearings on the budget and tax rate will be held on August 24th and September 7th , 2021. Council had questions on the 5 Year Summary- I &S Fund, 2021 Property Taxes, No New Revenue Rate vs Current Tax Rate, Disabled Veteran Homestead Exemptions and the loss of Taxable Value on properties. Mayor Pro -Tem Dahle reiterated the City has $550,000,000 of taxable property (12 %) that we do not collect taxes on because they are tax exempt. Moved by Councilmember Jill Whittaker, seconded by Councilmember Rosemary Scott AYE: Mayor Pro -Tem Michael Dahle, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Rosemary Scott, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed Public Hearing Mayor Pro -Tem Dahle read the following item into record: 6. Ordinance No. 21 -S -31 - Conduct a public hearing, consideration and /or action to make a recommendation on a request for a Specific Use Permit to allow a convenience store with gas pumps on approximately 8.5 acres of land, more specifically described as the northwest corner of the intersection between IH -35 and Schwab Road, City of Schertz, Comal County, Texas. (B. James /L. Wood /M. Harrison) First Reading Mayor Pro -Tem recognized City Planner Megan Harrison who presented information for a Specific Use Permit to allow a convenience store with gas pumps on approximately 8.5 acres of land, more specifically described as the northwest corner of the intersection between IH -35 and Schwab Road, City of Schertz, Comal County. This Specific Use Permit was brought before the Planning and Zoning Commission on September 11, 2019 and was approved. City Council approved the SUP on October 22, 2019, however the building permit was not pulled within a year so the SUP expired on October 22, 2020. The proposed Specific Use Permit application and site plan are consistent with what was previously approved by the City Council in October of 2019. Conditions of the Request Specific Use Permit:The proposed convenience store with gas pumps land use will be subject to provisions of the Unified Development Code, UDC Section 21.5.11.E. Additionally, the Specific Use Permit will be conditioned upon the following occurring: 1. A building permit is approved within one year of the adoption of the SUP ordinance; and 2. The use begins operation within two years of the issuance of the necessary building permit(s). The Planning and Zoning Commission conducted a Public Hearing on July 14, 2021 and offered a recommendation of approval by unanimous vote. Staff is also recommending approval of the Specific Use Permit to allow a convenience store with gas pumps at the subject proeprty with the above mentioned outlined conditions. Mayor Pro -Tem Dahle opened the Public Hearing, and as no one spoke; closed the Public Hearing for Council comments. Councilmember Rosemary Scott asked if this property had storage units on it or has it been vacant. The property has been vacant. Moved by Councilmember Mark Davis, seconded by Councilmember Tim Brown AYE: Mayor Pro -Tem Michael Dahle, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Rosemary Scott, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed Roll Call Vote Confirmation Mayor Pro -Tem Dahle recognized City Secretary Brenda Dennis who provided the roll call vote confirmation for Agenda Items 1 through 6. Workshop 6 7. Bond refinancing Opportunity - Workshop on possible bond refinancing opportunity. (M. Browne /B. James /J. Walters /M. McLiney /A. Friedman) Mayor Pro -Tem Dahle recognized Finance Director James Walters who introduced Mr. Andrew Friedman from SAMCO Capital Market, the Financial Advisor to the City of Schertz. Mr. Friedman presented information on Bond Refunding for Debt Services Savings. There will a refunding opportunity this fall that we can act on and refinance the two Series of Outstanding Bonds: General Obligation Funds 2012- $4,345,000, interest rate of 2.25% to 3.10% with the final maturity 2032 Cetificates of Obligations 2013- $2,120,000, interest rate of 3.00% to 4.00% with final maturity 2033 Based on lower interest rates (currently: approx. 2% lower) that are prevailing in the market, we can go out and refinance these bonds with a fixed interest rate,and can refund the debt service with a savings of a $51.9,853 dollars. City Council would like Mr. Andrew Friedman to proceed with the bid and come back October 12, 2021 with the final interest rates in hand and will know the exact savings of refinancing these two bonds. If the final interest rates and savings are not what City Council would like, they can choose not to approve to sell the bonds. 8. Proposed FY 2021 -22 Budget - Workshop and Discussion on the Proposed FY 2021 -22 Budget. (M. Browne /B. James /J. Walters) Mayor Pro -Tem Michael Dahle recognized Finance Director James Walters provided a presentation on the Proposed FY 2021 -22 Budget: The Proposed FY 2021 -22 Budget inclused highlights from the General Fund, W &S Fund, EMS Fund, Drainage Fund, SEDC, and Restricted Revenue Funds. General Fund revenue will increase 5.2% over FY 2020 -21 year end estimates not including the transfer in from reserves. The largest contributor to this increase will be from property taxes (6.3 %) and sales taxes (3.3 %) The overall FY 2021 -22 General Fund Operating Budget increased 3.2% from FY 2020 -21 year end estimates. This increase includes $157,000 for new positions and personnel programs for Police and Facilities Maintenance. Another notable item for the FY 2021 -22 Budget is the implementation of the Classification & Compensation Study's second year recommendation. The first year recommended adjustment was effective on July 4th, 2020 while the second phase will be effective on October 1 st, 2021. The budget includes $52,750 for a 0.25% ECI for all employees effective October 1 st. Included in the Budget for FY 2021 -22 is setting a new minimum wage of $15.00. Comparable positions in the surrounding cities are at or above this amount and this change costs $87,000. This budget also allocates $500,000 to replace the financial software that is over 20 yrs old and can no longer can meet the demands of staff and the public. The Facilities Maintenance and Parks Budget will also increase by $75,000 combined for contract cleaning for public safety buildings and the park restrooms. The annual budget is required to have a Public Hearing before adoption. Staff recommends holding that hearing on August 24, 2021 and September 7, 2021 and adopt the budget on second reading on September 14, 2021. This follows the regulations set by the state in the Local Government Code on Budget Adoption Chapter 102. Councilmember Scott had questions about the sales tax growth drop in 2015 and noted that the items presented as expenses are excellant investments for future cost savings. Mayor Pro -Tem Dahle thanked the entire Staff for their hard work on the proposed FY2021 -22 Budget. 9. Police Department Training Program - Workshop discussion regarding the Police Department Training Program. (C. Kelm /M. Hansen /M. Bane /H. Murphy /A. Kraft) Mayor Pro -Tem Dahle recognized Assistant Chief of Police Marc Bane who presented the Schertz Police Department Best Practices Recognition Program under the guidance of the Texas Police Chiefs Association. The Best Practices Recognition Program: An Accrediation Program with 166 Texas Law Enforcement Best Practices The Police Department must implement and adhere to policy, procedure, training and documentation that meets Best Practices Standards. Policy Review We have 126 policies and all policies are in the process of being reviewed, updated or developed. Estimated completion of policy review December 2021. Staff Development Some Policies have annual training requirements built in: Use of Force, De- escalation, Pursuits, Crime Victim Services, Grievence Procedures and Harrassment. Worked with the City Attorney's Office to develop this course. Technology- PowerDMS PowerDMS is a policy and training software used by the department for Policy Input and Acknowledgement, Training Modules /Annual Training, Policy Review -2 year, and reminders for the Command Staff to review. Assistant Chief of Police Mark Bane recognized Officer Anna Kraft who explained the Police Services Survey. The survey was to better undersand the progress the Police Department and identify common issues. The Police Services Survey can be accessed on the website, www.Schertz.com or a QR Code. Assistant Chief of Police Mark Bane recognized Cpl. Hillory Murphy who presented the Schertz Police Application. The Schertz Police App is designed for the community members to download to their cell phones to be kept aprised of the Schertz Police Dept. responses during a critical incident. The goal is to increase effective communicaiton and transperancy between the Police Dept. and the community. The Schertz Police App has many features that include: real -time notifications, traffic issues, road closures and inclement weather. Information available in City Council Packets - NO DISCUSSION TO OCCUR 10. Quarterly Financial Reports. 11. Monthly update - on major projects in progress /CIP. (B. James /K. Woodlee) Requests and Announcements *Announcements by the City Manager. Mayor Pro -Tem Michael Dahle recognized Dr. Mark Browne. Dr. Browne thanked the Staff for their hard work on the proposed Budget for FY2021 -22 which included Finance Director James Walters, Asst. Finance Director Babett Martin and the entire Finance Dept. He also thanked his City Manager's Office: Assistant City Manager Brian James, Assistant City Manager Charles Kelm and Assistant to the City Manager Sarah Gonzalez for their work on the budget. Dr. Browne also recognized Assistant Police Chief Marc Bane for all the work they are doing with the Texas Police Chief s Association, Certification Program, Policy Review and 9 the new Schertz Police App. • Requests by Mayor and Councilmembers for updates or information from staff. No items requested. • Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda. No items requested. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison. Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Mayor Pro -Tem Michael Dahle recoginized the following: • Councilmember Rosemary Scott stated she attended the City Council -City Staff Budget Retreat • Councilmember Jill Whittaker stated she attended the last half of the City Council -City Staff Budget Retreat • Councilmember David Scagliola stated he attended the City Council -City Staff Budget Retreat • Councilmember Allison Heyward stated she attended the City Council -City Staff Budget Retreat, Suburban Cities Meetings, Schertz Animal Advisory Board Meeting, VFW #8315 District 5 Meeting, and a ribbon cutting ceremony for Wreaths Across America • Councilmember Tim. Brown stated he attended the City Council -City Staff Budget Retreat Adjournment Mayor Pro -Tem Michael Dahle adjourned the meeting at 7:34pm. 10 Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, Deputy City Secretary Im ei Olum City Council August 24, 2021 Meeting: Department: City Secretary Agenda No. 2. Subject: Boards, Commissions and Committees Appointments /Reappointments /Resignations - Consideration and /or action approving the appointment of Mr. Jimmy Odom as a regular member of the Planning & Zoning Commission filling the vacancy of Mr. Ken Greenwald, the appointment of Ms. Judy Goldick from Alternate #2 to Alternate #1 position, and the appoint of Mr. Richard Brand to the City Council and Planning and Zoning Comprehensive Land Plan Sub - Committee. (Mayor /Council) BACKGROUND Chair Glen Outlaw of the Planning & Zoning Commission contacted the City Secretary's office and requested that Mr. Jimmy Odom, currently Alternate #1 of the Planning and Zoning Commission be moved to the Regular Member position, filling the vacancy of Mr. Ken Greenwald. Staff recommends the appointment of Mr. Richard Brand to the City Council and Planning and Zoning Comprehensive Land Plan Sub - Committee, filling the vacancy of Mr. Ken Greenwald. Staff also recommends that Ms. Judy Goldick be moved from Alternate #2 to Alternate #1 positon on the Planning and Zoning Commission. ei Olum City Council August 24, 2021 Meeting: Department: Planning & Community Development Agenda No. 3. Subject: Ordinance No. 21 -S -31- Consideration and a recommendation on a request for a Specific Use Permit to allow a convenience store with gas pumps on approximately 8.5 acres of land, more specifically described as the northwest corner of the intersection between IH -35 and Schwab Road, City of Schertz, Comal County, Texas. (B. James /L. Wood/M. Harrison) Final Reading A Specific Use Permit for a convenience store with gas pumps was previously recommended for approval by the Planning and Zoning Commission on September 11, 2019 and was approved with conditions by City Council on October 22, 2019. This SUP expired on October 22, 2020 per the original condition that a building permit be approved within one year of the adoption of the ordinance. A preliminary plat for the approximately 16.037 acre parent tract was approved by the Planning and Zoning Commission on June 10, 2020, and the applicant is currently in the last stages of the final plat certification process and building permit review process. Since the approved specific use permit expired on October 22, 2020, the applicant is requesting approval of a new SUP application in order to proceed forward with the desired convenience store with gas pumps. The proposed Specific Use Permit application and site plan are consistent with what was previously approved by the City Council in October of 2019. The public hearing notice was published in the "San Antonio Express" on July 21, 2021. Five (5) public hearing notices were mailed to the surrounding property owners within two hundred (200) feet of the subject property on July 2, 2021 in preparation for the Planning and Zoning Commission meeting that took place on July 14, 2021. The Planning and Zoning Commission met on July 14, 2021 and made a recommendation of approval. At the time of this staff report, Staff has received zero (0) responses in favor or opposed. GOAL To allow a convenience store with gas pumps on approximately 8.5 acres of land. COMMUNITY BENEFIT It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. SUMMARY OF RECOMMENDED ACTION The subject property is currently surrounded by the remainder of the sixteen (16) total acre undeveloped parcel of land and the Rights -Of -Way for three (3) separate public roads: Interstate Highway 35 (I1-1-35), Schwab Road, and Baugh Lane. The parcel of land to the west of the subject property is zoned General Business District (GB) and is undeveloped, the parcel of land to the east of the subject property and Schwab Road is zoned General Business District (GB) and is undeveloped, and the parcel of land to the north of the subject property and Baugh Lane is zoned Manufacturing Light District (M -1) and is developed with a national food service distributor (Sysco). Given that the proposed convenience store would be surrounded by three roadways, and the adjacent properties are zoned General Business District (GB) and Manufacturing Light District (M -1), the proposed Specific Use Permit would not have an additional adverse impact on the currently adjacent development.The Comprehensive Land Use Plan, through the North Schertz Sector Plan, identifies this area as Highway Commercial. The Highway Commercial land use is intended for regional scale retail and commercial uses that can take advantage of the highway frontage, with a land use mix of mostly large format retail with restaurants and entertainments uses or mid -rise office buildings. The Highway Commercial future land use areas are specifically located along major intersections on IH -35 in order to maximize access to the region and provide accessible services to planned neighborhoods in the area. A convenience store with gas pumps fits the retail land use desired in Highway Commercial designated areas, and is also a business that can take advantage of its proximity to IH -35; a highway - oriented business is dependent upon both a large flow of traffic and convenient access, and is typically a business that caters to the traveling public. The proposed convenience store with gas pumps is compatible with the Highway Commercial land use designation, and therefore the proposed SUP is generally in conformance with the Comprehensive Land Use Plan, through the North Schertz Sector Plan. The applicant is proposing to construct an approximately 7,300 square foot convenience store with seventeen (17) gas pumps on the approximately 8.5 acre tract of land. Architectural Standards: Schertz Unified Development Code (UDC) Sec. 21.9.5 requires all non - residential buildings to comply with the architectural feature requirements; the proposed convenience store complies with the minimum required horizontal and vertical articulations. Parking: The proposed parking areas meet all current regulations within UDC Article 10; the site will provide sixty -three (63) parking spaces sized 10' x 20' and twelve (12) truck parking spaces sized 1.4' x 55'. Screening requirements: The site has satisfied the minimum screening requirements for the location. The trash receptacle will be constructed of a masonry material with metal gates that meet the minimum requirements. Landscaping: The proposed site plan will meet all requirements outlined in UDC Sec. 21.9.7. The applicant is proposing to install 89 total shade trees, including 25 Live Oak, 31 Texas Ash, 7 Fragrant Ash, and 26 Texas Redbud, all of which are proposed to be 3" caliper DBH. Access and circulation: Access to the site is proposed to be through five (5) new driveways: two (2) right- in/right -out driveways on the IH -35 frontage road, one (1) full movement driveway on Baugh Lane, one (1) full movement driveway on Schwab Road, and one right -in /right -out driveway on Schwab Road. A 25' fire lane is being proposed on all sides of the convenience store to allow for emergency vehicle access. The associated Site Plan and Traffic Impact Analysis Study have been reviewed and approved by both the City of Schertz Engineering Department and the Texas Department of Transportation (TxDOT). Conditions of the Request Specific Use Permit: The proposed convenience store with gas pumps land use will be subject to provisions of the Unified Development Code, UDC Section 21.5.11.E. Additionally, the Specific Use Permit will be conditioned upon the following occurring: * 1. A building permit is approved within one year of the adoption of the SUP ordinance; and * 2. The use begins operation within two years of the issuance of the necessary building permit(s). FISCAL IMPACT None 1 / A Specific Use Permit allows for discretionary City Council approval of uses with unique or widely varying operating characteristics or unusual site development features, subject to the terms and conditions set forth in this UDC. Approval of a specific use permit authorizes a property owner to submit subsequent development applications consistent with the approved Specific Use Permit. The proposed Specific Use Permit application and site plan are consistent with what was previously approved by the City Council in October of 2019. The Planning and Zoning Commission conducted a public hearing on July 14, 2021 and offered a recommendation of approval by unanimous vote. Staff is also recommending approval of the Specific Use Permit to allow a convenience store with gas pumps at the subject proeprty with the above mentioned outlined conditions. Attachments Ordinance 21 -5 -31 Ordinance 21 -5 -31 Exhibit A Aerial Map Public Hearing Notice Map ORDINANCE NO. 21 -5 -31 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS TO APPROVE A SPECIFIC USE PERMIT TO ALLOW FOR OPERATION OF A CONVENIENCE STORE WITH GAS PUMPS ON APPROXIMATELY 8.35 ACRES OF LAND, MORE SPECIFICALLY DESCRIBED AS THE NORTHWEST CORNER OF THE INTERSECTION BETWEEN INTERSTATE HIGHWAY 35 AND SCHWAB ROAD, CITY OF SCHERTZ, COMAL COUNTY, TEXAS. WHEREAS, an application for Specific Use Permit to allow a convenience store with gas pumps, more particularly described in Exhibit A attached hereto and incorporated herein by reference, as the northwest comer of the intersection between Interstate Highway 35 and Schwab Road, (hereinafter, the "Property") has been filed with the City; and WHEREAS, the City's Unified Development Code Section 21.5.11.E. provides for certain conditions to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested specific use permit (the "Conditions "); and WHEREAS, on July 14, 2021, the Planning and Zoning Commission conducted a public hearing and, after considering the Conditions, hereby makes a recommendation of approval of a Specific Use Permit for a convenience store with gas pumps; and WHEREAS, on August 10, 2021, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested Specific Use Permit be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. A Specific Use Permit for the northwest corner of the intersection between Interstate Highway 35 and Schwab Road, more particularly described in the attached Exhibit A, is hereby approved to allow a convenience store with gas pumps conditioned upon the following occurring: a) A building permit is approved within one year of the adoption of this ordinance; and b) The use begins operation within two years of the issuance of the necessary building permit(s). Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 8. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 10th day of August, 2021. PASSED, APPROVED AND ADOPTED on final reading the 24th day of August, 2021. Ralph Gutierrez, Mayor .111.11 Brenda Dennis, City Secretary (SEAL OF THE CITY) | 1 | � | � | 4 | 7 | 10 | Q 200' NOTIFICATION BOUNDARY C17)" OF SrHEF77 > ATT -7 m To CITY OF ��CHl--A7Z [ a 12 8.35 ACRES 0 363,726 SO FT PROPOSED PROPERTY LINE DEDICATION K zz oam so Fr' CITY OF SCHERTZ (DOC. NO 20200601&T32) N � < 0) SUVkEY A110. 258 r) U- SURVEY NO. 256 _ ] A&Sn?ACr 182 A857R4Cr 182 Ld CITY OF SCHE,?TZ (Z)OC� NGI� 200706047574, 0,F" � � � H Ld Ld_ _ -� F (VOL, 527 klf CL 20100601661J, O.PPj ou E HLADWALL NBU x 1-- SOLID WHITE S7 � m [] ID 09, smpb -5000 YELL WHITE 04 SOLID "'TRIPF 00 SoRfACE SOLID yELILOW STR G1 //l INTERSTATE HIGHWAY NO. 35 TRA 7C WA rfl'Y' OF SCH)SWZ SOLID SIGNS SLIRFACf- DRAIN VARIABLE WIDTH R.O.W. 'S, 0�-/ _ wt B RECORD C EN MR[ NE A � 11 | 12 | 13 | 14 | 15 11 LOCATION MAP N. TS. 12 SITE LEGEND TYPE AMOUNT BOUNDARY LINE IMPERVIOUS CONCRETE CURB AND GUTTER 51% ---�-----[-----[-----[--- EXISTING GUARD RAIL uC t ------ EXISTING UNDERGROUND COMMUNICATION LINE -------- oM� EXISTING OVERHEAD ELECTRIC LINE --------- /y --------------- // .............................. //----------- EXISTING FENCE ---' ---'� yl, y--- --- MAJOR CONTOUR (EXISTING) ---' ----------- /IX�---------- --- MINOR CONTOUR (EXISTING) 1) ACCORDING T0 FLOOD INSURANCE RATE MAP PANEL 48091CU440F. DATED 9/2/2009. IS LOCATED IN ZONE X AND IS NOT WITHIN THE 100—YEAR FLOODPLA|N. 2) THE THOROUGHFARE ALIGNMENTS SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSES AND DO NOT SET THE ALIGNMENT. ALIGNMENT |3 DETERMINED AT THE TIME OF THE FINAL PLAT. IMPERVIOUS COVER TYPE AMOUNT PERCENT IMPERVIOUS 223,898 SF 51% FOR REVIEW ONLY Not for construction purposes. KimleymMorn Engin RACHEL M. ROBERTS P.E. No. 137894 Date 04/02/2021 I PROJECT NO.: Ill � � ) �� z �� 00 x ��w �� ++ �� m ut 0 U �cvnx nvn,vnowz, PROJECT CON AC LIST: I SURVEYOR OF RECORD WATK|N HOOVER KYLE PRE8SLER 8 SPENCER RD' STE. 300 BOERNE' TX 78006 TEL:/830\ 249-0000 ENGINEER OF RECORD K|MLEY HORN RACHEL ROBERTS, P.E. 601 NW LOOP 410 STE. 350 SAN ANTONIO, TX' 78216 TEL:/210\ 541-81O6 PROPERTY OWNER QT SOUTH` LLC. MATTHEW O. MILLER — PRESIDENT 742 NW LOOP 410 SUITE 102 SAN ANTONIO, TX 78216 TEL:/210\ 332-4024 13 00 �� N m [ H QU|KTR|P: 23953 |H-35 N 14 15 Ce LO fe 5-1 .. LU D 00 _ ml 1 1 2 1 3 IMPERVIOUS COVER LOT TYPE AMOUNT PERCENT 1 IMPERVIOUS 202,789 SP 68% 2 IMPERVIOUS 25,715 SE 28% N. T s 0 w U W 11 O } ADELHEID S REEH, ET AL (DOC. NO. 9806031223, 0./?.) OWNER: ADELHEID S. REEH, ET AL LAND USE: UNDEVELOPED ZONING: GB, GENERAL BUSINESS SUBDIVISION: ADELHEID S. REEH, ET AL RECORD DOCUMENT: 9806031223, O.R. o =. 20' ELECTRIC c R25" R rv, / _ £ a .- _ ..^ °.; f a,rc � EXISTING PAVEMENT ro EASEMENT AND AERIAL .��,�. .._ ....., ;°,rr. Cry- ��e;ex'T7 C .._. N ONLY CATV /FEASEMENT a R25 _... A10, 5 a,r,.,,,. TO REMAIN _ ..C7C P,R ? cy / vt 61 ti1F5 a C 1R Br' �io _ -------- __ _ ...... _ _ m. _ .,__ I r_..._. U = INTERSTATE HIGHWAY-NO--n 1 _m_., _ _ NEW 6' SIDEWALK 20' -0 HT SITE c• _ .. N mm°°— " FRONTAGE m PER TXDOT SPECS LIGHTING -- EXISTING PAVEMENT TO _ _.,�.. - _— ..- .,_., - -_ _ —;m ., RCS' = =7 ;.; a, . t)RI -AC cw o _ -. d REMAIN T `. mm i-L% Ai _ . m INTERSTATE HIGHWAY NO. 35 J S`CdRAG DRAIN 4J - . . EX TXDOT SIGN SHALL BE REMOVED AND RELOCATED VARIABLE WIDTH R.O.W. SIGN,5 SAC TAY ,J ;. AS DIRECTED BY THE TXDOT SEGUIN MAINTENANCE SUPERVISOR S rap ' RE: TXDOT SMD GEN 08, SMD SLIP -1 —08 &SMD SLIP -2 —08 DETAILS I SOURFACE DRAIN CSJ NO. 16 -5 -39 0 r 0) _, OM _ FUTURE TXDOT PROJECT B - ° TO MOVE ON RAMP O ,_,_,MR. - _ ±6000 LF WEST Q SITE LEGEND z 48091C0440F, — — BOUNDARY LINE IS NOT WITHIN THE 100 -YEAR FLOODPLAIN. CONCRETE CURB AND GUTTER ON DOMESTIC SERVICE LINE, 3. ALL PROPOSED SS PROPOSED SANITARY SEWER Y SURVEYOR OF RECORD W1r EXISTING WATER MAIN o QUIKTRIP CORPORATION I JD DUDLEY 8 SPENCER RD, STE. 300 ST PROPOSED STORM SEWER BOERNE, TX 78006 A _ .........................m ohe EXISTING OVERHEAD ELECTRIC Q ENGINEER OF RECORD uOt EXISTING UNDERGROUND U QUIKTRIP CORPORATION TELECOMMUNICATION 0 601 NW LOOP 410 STE. 350 -------------- - - - - -- U CT ----- - - - - -- PROPOSED UNDERGROUND SAN ANTONIO, TX, 78216 TULSA, OK 74134 TELECOMMUNICATION w U ________U ________U ________ C ____a EXISTING GUARDRAIL CHE PROPOSED OVERHEAD ELECTRIC L� 110E PROPOSED UNDERGROUND ELECTRIC = 1 1 2 3 1 4 5 1 6 1 7 8 1 9 1 10 13 14 15 NOTES: SITE LEGEND FLOOD INSURANCE RATE MAP PANEL 48091C0440F, — — BOUNDARY LINE IS NOT WITHIN THE 100 -YEAR FLOODPLAIN. CONCRETE CURB AND GUTTER ON DOMESTIC SERVICE LINE, 3. ALL PROPOSED SS PROPOSED SANITARY SEWER PROJECT CONTACT LIST: SURVEYOR OF RECORD W1r EXISTING WATER MAIN MATKIN HOOVER QUIKTRIP CORPORATION P PROPOSED WATER MAIN JD DUDLEY 8 SPENCER RD, STE. 300 ST PROPOSED STORM SEWER BOERNE, TX 78006 SAN ANTONIO, TX, 78216 _ .........................m ohe EXISTING OVERHEAD ELECTRIC TEL:(469) 766 -8331 ENGINEER OF RECORD uOt EXISTING UNDERGROUND KIMLEY HORN QUIKTRIP CORPORATION TELECOMMUNICATION WADE RICHARDSON 601 NW LOOP 410 STE. 350 -------------- - - - - -- U CT ----- - - - - -- PROPOSED UNDERGROUND SAN ANTONIO, TX, 78216 TULSA, OK 74134 TELECOMMUNICATION TEL: (918) 615.7942 U ________U ________U ________ C ____a EXISTING GUARDRAIL CHE PROPOSED OVERHEAD ELECTRIC 110E PROPOSED UNDERGROUND ELECTRIC = ------- _____ ------ PROPOSED HOSE LAY o = a 0 I I FIRE LANE M I' (MIN 24' WIDE) 1 I 46, 10 A PROPOSED PAVEMENT <sk p All a A. A PROPOSED SIDEWALK �4 V . PROPOSED LANDSCAPE ,9 PARKING SPACE INDICATOR MULTIPLE PRODUCT :D O: DISPENSER WITH CANOPY COLUMNS AND BOLLARDS TRANSFORMER O FUEL SYSTEM ACCESS MANWAY NOTES: 1. ACCORDING TO FLOOD INSURANCE RATE MAP PANEL 48091C0440F, DATED 9/2/2009, IS LOCATED IN ZONE X AND IS NOT WITHIN THE 100 -YEAR FLOODPLAIN. 2. RPZ REQUIRED ON DOMESTIC SERVICE LINE, 3. ALL PROPOSED PAVEMENT WILL BE CONCRETE, PROJECT CONTACT LIST: SURVEYOR OF RECORD QT REAL ESTATE PROJECT MANAGER MATKIN HOOVER QUIKTRIP CORPORATION KYLE PRESSLER JD DUDLEY 8 SPENCER RD, STE. 300 742 NW LOOP 410 STE. 102 BOERNE, TX 78006 SAN ANTONIO, TX, 78216 TEL:(830) 249 -0600 TEL:(469) 766 -8331 ENGINEER OF RECORD QT CIVIL PROJECT MANAGER KIMLEY HORN QUIKTRIP CORPORATION RACHEL ROBERTS, P.E. WADE RICHARDSON 601 NW LOOP 410 STE. 350 4705 SOUTH 129TH EAST AVE SAN ANTONIO, TX, 78216 TULSA, OK 74134 TEL:(210) 762 -5289 TEL: (918) 615.7942 PROPERTY OWNER SAN ANTONIO ONE, LP CHARLES FORBES 277 N LOOP 1604 E STE. 150 SAN ANTONIO, TX, 78232 TELE:(313) 961 -6451 SITE ANALYSIS TABLE QT 4032 .EXISTING ZONING GB - GENERAL BUSINESS PROPOSED USE CONVENIENCE STORE WITH GAS PUMPS &RESTAURANT LOT AREA 363,726 SQ FT / 8.35 ACRES TOTAL BUILDING AREA 7,318 SQ FT CONVENIENT STORE AREA 6,650 SQ FT RESTAURANT AREA 668 SQ FT .BUILDING HEIGHT 20' -0" FINISHED FLOOR ELEVATION 721.00 PAVEMENT AREA 197,927 SF REQUIRED PROVIDED TOTAL PARKING 34 63 ACCESSIBLE 3 TRUCK PARKING PARKING REQUIRED FOR CONVENIENCE STORE /GAS SALES IS 1 SPACE PER 250 S.F. GROSS FLOOR AREA. PARKING REQUIRED FOR RESTAURANT IS 1 SPACE PER 100 S.F. GROSS FLOOR AREA. 11 12 �3 50 25 0 50 100 QUIKTRIP: NWC IH -35 8c SCHWAB ROAD 15 FOR REVIEW ONLY Not for cor, si.ru ction purposes. Kimley > >> Horn Engin ear RACHEL ROBERTS P.E. No. 13789p Date 7/13/ 2021 Lm PROJECT N0.:069304913 T rn O W C9 Q co .� 2 OWN z 61 PAN ��R W =z ¢<rZmw� zdprn.�� zOOZ�Ya 3:z_o3:F - J Z < N >� O W � p j • • • 12 PARKING REQUIRED FOR CONVENIENCE STORE /GAS SALES IS 1 SPACE PER 250 S.F. GROSS FLOOR AREA. PARKING REQUIRED FOR RESTAURANT IS 1 SPACE PER 100 S.F. GROSS FLOOR AREA. 11 12 �3 50 25 0 50 100 QUIKTRIP: NWC IH -35 8c SCHWAB ROAD 15 FOR REVIEW ONLY Not for cor, si.ru ction purposes. Kimley > >> Horn Engin ear RACHEL ROBERTS P.E. No. 13789p Date 7/13/ 2021 Lm PROJECT N0.:069304913 T rn O W C9 Q co .� 2 OWN z 61 PAN ��R W =z ¢<rZmw� zdprn.�� zOOZ�Ya 3:z_o3:F - J Z < N >� O W � p j © COPYRIGHT QUIKTRIP CORPORATION 2011 ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION, DISTRIBUTION, OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN. PROTOTYPE: P -104 (11/06/20) DIVISION: 82 VERSION: 001 DESIGNED BY: AEM DRAWN BY: AEM REVIEWED BY: RMR 0 N N 0 N 0 w T o � CL Lu w mow// r�^ L6 w V) v V) w o_ � � LL J � Q � � H 00 ''nn � M V > 0 a� • • • o = a 0 M © COPYRIGHT QUIKTRIP CORPORATION 2011 ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION, DISTRIBUTION, OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN. PROTOTYPE: P -104 (11/06/20) DIVISION: 82 VERSION: 001 DESIGNED BY: AEM DRAWN BY: AEM REVIEWED BY: RMR 0 N N 0 N 0 w T o � CL Lu w mow// r�^ L6 w V) v V) w o_ � � LL J � Q � � H 00 ''nn � M V > 0 a� • • • © COPYRIGHT QUIKTRIP CORPORATION 2011 ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION, DISTRIBUTION, OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN. PROTOTYPE: P -104 (11/06/20) DIVISION: 82 VERSION: 001 DESIGNED BY: AEM DRAWN BY: AEM REVIEWED BY: RMR 0 N N 0 N 0 w T o � CL Lu w mow// r�^ L6 w V) v V) w o_ � � LL J � Q � � H 00 ''nn � M V > 0 a� L K G F E D C i F-11 N L K G F E D C i F-11 I Q z a O O tr co 0- Lu z m rn -0 0) ca a) V) (n c: Cl- c 0 c 0 C) cy c"I rl) 0 O rn 0 <1 z cn 0 0 0 —i Lli I 1 K M 1.1 F-111 10 1 11 1 12 1 13 1 14 1 15 @ COPYRIGHT QUIKTRIP CORPORATION 2011 ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION, DISTRIBUTION, OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN. 1 1 10 1 11 1 12 1 13 1 14 1 15 1 Q FOR PFVIEW ONLY Not for cons{ructi 0 n purposes. Kimley)))Horn Engineer RACHEL ROBERTS P.E, No. 137894 Date 4/16/2021 PROJECT NO.:069304913 r. (j sm cn 0) uj C? 0 � '- (0 0 • 0 uj Z 0) g'x 06 o LL :� Z z C5 (" < z 0� 0 '0 0 0 Z:� w < 0 . z < O z E j 0 0 @ @ COPYRIGHT QUIKTRIP CORPORATION 2011 ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION, DISTRIBUTION, OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN. 1 1 10 1 11 1 12 1 13 1 14 1 15 1 • • • @ COPYRIGHT QUIKTRIP CORPORATION 2011 ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION, DISTRIBUTION, OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN. 1 1 10 1 11 1 12 1 13 1 14 1 15 1 O O Lij F- 0 < 0 Lu ui CL > C)� u V) w LU ce U 0- ILL I I I I I ul) ul) P-1 I _j W N 00 '(y) (D P-4 > U-1 0� 0 � C-4 —mmmom mmmmomm Q P ll L K g d- 0 N 0 N � 1 � y 0 w O J N M " H N O N u7 0 w Q In G T C C V T E — Q l� W In F w a z m — rn 3 v 0 E _I U tL D In D 0 c 0 U 0 0 U C'I / C 0 Q U / N M 0 d- H- — O I M d7 o B 0 / I _ Q z / Y Z o A Q U O J W J ( 1 2 K M 5 r 7 9 1 10 1 11 1 12 1 13 1 14 1 15 UTILITY LEGEND (NEW) WTR -- WATER LINE SANITARY SEWER LINE UGET - UNDERGROUND ELECTRIC LINE U T - - UNDERGROUND TELEPHONE LINE ST STORM PIPE ( <_ 10 ") STORM PIPE ( >_ 12 ") XXX MAJOR CONTOUR XXX MINOR CONTOUR Kimley > >> Horn CONCRETE CURB AND GUTTER LIGHT POLE - 6' MIN. CLEAR FROM F/C Engineer RACHEL ROBERTS (TRAVEL CENTER PARKING - 15' MIN. CLEAR) GENERAL UTILITY NOTES INSTALLATION UTILITY • •A • DRAIN, PRIOR TO THE CONSTRUCTION OF, OR CONNECTION TO ANY STORM OR ANY OTHER ELEVATION UTILITY, THE CONTRACTOR SHALL EXCAVATE, VERIFY AND CALCULATE ALL P• OF • • CROSSINGS. CONTRACTOR SHALL INFORM THE ENGINEER AND THE OWNER OF ANY • OR REQUIRED DEVIATIONS FROM ENGINEER AND OWNER WILL BE HELD HARMLESS ENGINEER AND OWNER ARE NOT NOTIFIED OF A DESIGN CONFLICT. AS POSSIBLE, PROPOSED UTILITIES SHALL BE ROUTED THROUGH PERVIOUS AREAS - SPECIFICALLY AVOIDING ON-SITE PAVED AREAS DESIGNATED FOR PARKING, ACCESS, AND VEHICULAR TRAFFIC FLOW. REFER TO THIS SHEET FOR LOCATION, • THRU FOR TRENCHING, BACKFILL, AND PLACEMENT DETAILS. 1 1 2 1 3 ( 4 1 5 ( 6 ( 7 1 8 ( 9 ( 10 1 11 1 12 1 13 1 14 1 15 1 Q ® 0 FOR REVIEW ONLY Not for cons {ruction purposes. I Kimley > >> Horn Engineer RACHEL ROBERTS P.E. No. 137894 Date 4/16/2021 P PROJECT NO.:069304913 r d fV L ? rn rn — W C? ui O O Q M O O O W N ° 0 co cn N Z rn a�'Xaoo N W. �O u' =Z ¢<r9mw� z d ZO LLI N W �z - J Z U) E `03 W 1 1 2 1 3 ( 4 1 5 ( 6 ( 7 1 8 ( 9 ( 10 1 11 1 12 1 13 1 14 1 15 1 LIGHT QUIKTRIP CORPORATION 0 I N LIGHT QUIKTRIP CORPORATION I L K G E D C 0 N fV O N W o 3: Q Lu W CL )� C u In w LU ce U 0- ILL I I I I I ^ w ul) p__l I J W � N Q Q00 M 'Hn V H > uj 0 Q� N I L K G E D C Q P N M L r� N O N "2 K K O J - w rZ r7 N N O N M _ 0 w a 0 U) L m c o — w rr w 0 0 W G a 0 (n 0 g — W Q Z m a F rn 3 ai CL 0 0 v C J N i N 00 a� a� — t rn 3 0 / D N 0 d- �i 0 PO I rn d- O M 0) O / C 0 c 0 a C o (n 0 a a 0 B J / (L J gI O Y Z 0 A a 0 0 J W J 1 1 2 3 1 4 5 6 1 7 8 9 1 10 1 11 1 12 1 13 1 14 1 15 16" is PUBLIC : SANITARY ` SEWER ( ;I�° : EFER TO F11 -L500 FOR EASEMENT I; SHRUB SCREENING Landscape Schedule USE SYMBOL COMMON NAME MINIMUM SIZE/ QUANTITIES COMMENTS Botanical Name HEIGHT /SPREAD i m (� DWARF YAUPON (1 GAL GAL MIN) 288 EA. SEE LANDSCAPE PLAN AND N Ilex vomitorio none = ASSOCIATED DETAILS FOR _C � � LANDSCAPE BED LOCATIONS 0 N DON'S DWARF WAX MYRTLE 5 GAL AND SHRUB SPACING A TT Myrica cerifera 'Don's Dwarf" (1 GAL MIN) 320 EA. VALILT Uj i LIVE OAK 3" CALIPER 25 EA. a w Quercus virginiona 12' HT I z w SEE LANDSCAPE PLAN AND a 0 ASSOCIATED DETAILS FOR U_ 4s TEXAS ASH 3" CALIPER TREE PLACEMENT, AND a� 31 EA. PLANTING SPECIFICATIONS N , Fraxinus texansis 12 HT Qo I 0 C2 No z — a 0 o 0 TEXAS REDBUD 3" CALIPER 26 EA. CONTRACTOR TO VERIFY Ic w o ° J w Cercis canadensis "texensis" 6' HT TREE TYPE, LOCATION, U,¢ o - 1 J w SIZE, HEIGHT, AND SPREAD " z " `` WITH QT REPRESENTATIVE o PRIOR TO INSTALLATION ,� ° FRAGRANT ASH 3" CALIPER 7 EA. Fraxinus cuspidate 6' HT I, `: TIFWAY 419 BERMUDA SOD 151,114 SF r` , ,..,.,,..�. 0 „ r' , I `n "Z . r n BERMUDA SEED 8,175 S.F. II 20' PUBLIC UTILITY EASEMENT f Ir WA TER LINF Al �r z I r i ' , I t Q ; � z a UI „ o .,,._.._.._.._.._.._.._.._.. ., 1 "t ^'C dam' d' i O o 1 Y '� Q 0 N W C, ¢��U) ° 0 0 0 0 0 ________________ EFER TO L11 -L500 Cf 6 � N O FOR TREE PLANTING LU z" LU 1 f v r ' gib$ r �. Ij f ” EFER TO L6 -L500 FOR TYPICAL LAWN in(' f ; N 3" ch �* - ;; Z r , r REFER TO A6 L500 `` ff FOR PARKING ISLAND c ; r r r r t f k v --..r— —.a— I V REFER TO F11 L500 FOR � � r ,r r I � EE � I SHRUB SCR NING c, EFER TO L1 L500 FOR � � �- 'ry ",y- ,- ' LANDSCAPE ST EDGING �rrii�'Tr' ��' EEL E f ST S1 0 � 0 � � ,r r r r' 20' ELECTRIC EASEMENT AND AERIAL ONLY CATV FIBER TELEPHONE EASEMENT 30' PRIVATE` MUTUAL ACCESS EASEMENT': Lea L� � �` 16' WATER LINE EASEMENT r< 30' PRIVATE; - 20' PUBLIC UTILITY EASEMENT r, CITY OF SCHERTZ –.y CITY OF Ot t T MUTUAL ACCESS WA TER t q ; , ,<<£ I LANDSCAPE REQUIREMENTS REQUIRED ORDINANCE PROVIDED DESIGNED BY: AMC TOTAL SITE AREA MINIMUM 20% OF TOTAL LAND AREA SHALL BE x`543 } a LANDSCAPED N Y (345,700 SF TOTAL AREA x .20 = 69,140 SF 159,289 SF, 46% a LANDSCAPE AREA) = U MINIMUM 40% OF REQUIRED LANDSCAPE IS ? 0 0) Co - LOCATED IN FRONT YARD 0 x (69,140 SF TOTAL LANDSCAPE x .40 = 27,656 SF 79,370 SF, 115% Lij LANDSCAPE IN FRONT YARD) z THERE SHALL BE A RATIO OF 9 TREES PER ACRE zaoz W (8 ACRES x 9 = 72 TREES) 96 TREES N z A NONRESIDENTIAL USE ADJACENT TO A zo3F w m RESIDENTIAL USE SHALL PROVIDE A 20' - Lt U LANDSCAPE BUFFER WITH A MINIMUM OF 1 SHADE N/A D TREE PER 30 LF OF LANDSCAPE BUFFER AND 10 SHRUBS PER 50 LF OF LANDSCAPE BUFFER 0 O INTERIOR LANDSCAPING MINIMUM OF 10% OF GROSS PARKING AREA SHALL BE LANDSCAPED (184,562 SF TOTAL PARKING x .10 = 18,456 SF 56,916 SF, 30.8% LANDSCAPE AREA) MINIMUM OF 1 SHADE TREE PLANTED FOR EACH 400 SF OF REQUIRED INTERIOR LANDSCAPE rn �– (18,456 REQUIRED LANDSCAPE / 400 SF = 46 46 TREES w TREES) W rr PLANTER ISLANDS SHALL CONTAIN A COMBINATION PROVIDED 0 OF TREES, SHRUBS, LAWN, AND GROUNDCOVER C3 W PERIMETER LANDSCAPING w 0 ALL PARKING LOTS AND VEHICULAR USE AREAS z SHALL BE SCREENED FROM ABUTTING PROPERTIES NORTH: FENCE Q AND PUBLIC RIGHT –OF –WAYS WITH A WALL, FENCE, EAST: WAX MYRTLE SHRUB rL HEDGE OR BERM. ANY LIVING BARRIER SHALL BE , SOUTH: WAX MYRTLE SHRUB ESTABLISHED IN A MINIMUM 5' WIDE PLANTING WEST: FENCE STRIP. PLANTS SHALL BE AT LEAST 30" HIGH AT THE TIME OF PLANTING AND GROW TO A MINIMUM HEIGHT OF 3' IN ONE YEAR. Q z 1 SHADE TREE FOR EVERY 50 LF OF PERIMETER LANDSCAPE (2,355 LF TOTAL PERIMETER AREA /50 LF = 47 47 TREES 0 TREES) 1 TREE PER 20 LF OF STREET FRONTAGE ALONG PRINCIPLE ARTERIAL STREETS (US INTERSTATE 35: 300 LF / 20 = 15 TREES 15 TREES SCHWAB ROAD: 546 LF / 20 = 27 TREES 27 TREES z MUST BE SELECTED FROM APPROVED TREE LIST PROVIDED PER LIST :2 J W MINIMUM CALIPER SIZE OF 2.5" AT TIME OF PROVIDED z emi PLANTING ww c� rr EASEMENT ( ♦ 1 . .. rP ' ♦ ." ; ; !` i ,, r !;' r ' �,' . ; ;" ' r r . f ,s _- a F --. . . . � . � , �,< .+ ; ;r .•" r ;. r r -,. - ,P . r ; s _l r' r t ; .." .. C rm ._r- „r ...:.._ .. „-e.� ' r ; . , r'' r �yr r , J//>; . .!4 < �.. r w -- __. .� -,. . . rr R a €r, : C O e✓ «/ .-, , 9 � ; � - ' ,r b' . ,.; r _ NOTE: ALL REQUIRED LANDSCAPE AREAS L HEADWALL dar 7 SHALL BE MAINTAINED WITH AN AUTOMATIC ” ra UNDERGROUND IRRIGATION SYSTEM. A :ARLANE i Aj„_. ----- Ci� O$"tO r ..., _ <�_„._:_.� -:_ _n.__.__._......�....___ _:_._: _ w..., CITY ...ON _.,_ _---- �” ,.,.. .. r�:CJ YtiaA7N1'e I.?iV INTERSTATE H r6 INTERSTATE _.. — _ - - - -. - - - - -- H_IG....H. WAY NO. 35 A� ^ J F WAY SIGN I 0 NO. 16 S- 39C J TXDOT SIGN - 50 25 0 50 100 1 ( 2 ( 3 ( 4 ( 5 ( 6 ( 7 ( 8 ( 9 ( 10 ( 11 ( 12 ( 13 ( 14 ( 15 L *m j O DIVISION: 82 VERSION: 001 DESIGNED BY: AMC tn N M T' Ln x`543 - T 1 N QF ON 07/13/2021 ■� L PROJECT NO.:069304913 = U ? 0 0) Co - C6 w CO O �o U m L O W N O Oq W U Co N Z m aU) XQp0 =z z< >E zaoz W of 0 A ] =OOJZQvya zo3F w Z Q N �o�w - Y o o O C14 = a O fV L *m j O DIVISION: 82 VERSION: 001 DESIGNED BY: AMC z N M T' Ln 00 N ro N ^ ii ON LU ■� L N = U -J u COPYRIGHT O c P T Q CO UIKTRIP CORPORATION 2011 ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION, DISTRIBUTION, OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN. PROTOTYPE: P -104 (05/4/2021) DIVISION: 82 VERSION: 001 DESIGNED BY: AMC DRAWN BY: AMC REVIEWED BY: SEM O fV fV O O Ill Q z 0 O F- w U0 W � J W H W o M L K G E D C 1260 SCHWAB RD (373966) IH35N (75457) \\SCHWAB RD IH35N (372693) (75463) 23953 IH35N (429800) r I I (' :HWAB RD, , (361876) N W 1*42-1141E S ei 10um City Council August 24, 2021 Meeting: Department: Executive Team Agenda No. 4. Subject: Resolution No. 21 -R -80 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the acceptance of approximately one acre of property from Schertz 1518, Ltd. per the Development Agreement for the Reinvestment Zone Number Two. (M. Browne/ B. James) BACKGROUND Per the Seconded Amended and Restated Development Agreement for Reinvestment Zone Number, the developer, Schertz 1518, Ltd. is obligated to dedicated one acre of land next to Fire Station #3 to the City for use as an indoor shooting range. The developer and staff have agreed on a tract directly adjacent to Fire Station #3. The property will be replatted into the same lot as the fire station. There is no timetable for construction of the indoor shooting range. GOAL Provide additional land to the City for beeded facilitites and satisfy the requirements of the TIRZ #2 Development Agreement. COMMUNITY BENEFIT Provides additional land needed for future City facilities. Approval of Resolution 21 -R -80 authorizing the City Manager to accept the one acre property per the TIRZ #2 Development Agreement. FISCAL IMPACT None 1 Approval of Resolution 21 -R -80. Attachments Res 21 R 80 Exhibit A RESOLUTION NO. 21 -R -80 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE ACCEPTANCE OF APPROXIMATELY ONE ACRE OF LAND LOCATED ADJACENT TO FIRE STATION #3 FROM SCHERTZ 1518, LTD. IN ACCORDANCE WITH THE DEVELOPMENT AGREEMENT FOR TIRZ #2 AND RELATED MATTERS IN COONECTION THEREWITH. WHEREAS, the Second Amended and Restated Development Agreement for Reinvestment Zone Number Two requires the developer to dedicate approximately one acre of land next to Fire Station #3 for an indoor shooting range; and WHEREAS, the developer has provided a description of the property proposed to be dedicated to the City; and WHEREAS, City Staff has reviewed the proposed dedication and finds it suitable for a future indoor shooting range. BE TT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to accept the dedication of the property ash shown on Exhibit "A ". Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of August 2021. ATTEST: City Secretary, Brenda Dennis (CITY SEAL) CITY OF SCHE.RTZ, TEXAS Mayor, Ralph Gutierrez Exhibit "A" i.UUIV I Y AYt'KAIJAL UlZ5 l NI U 1 KL(:UKUS AIVLT UhhIG/AL PUBLli: NOT -TO -SCALE RECORDS OF BEXAR COUNTY, TEXAS, 34.007 ACRE TRACT G,B. 5058 OWNER: SCHERTZ 1518; LTD, (VOL. 11492, PG. 57 O.P.R) N590 46'41 "E 135.50 26.96' SIR -E FIR SIR SIR N59 °46'41 "E 439.37' (R1) 108.54 1.4 ©2 ACRE TRACT (43,629 SQ. FT.) 135.5' WIDTH EASEMENT 0 0 N � co LOT 1- (,� j BLOCK ;1 C.B. 5058 NN . 35.182 AC. N FIRE STATION #3 OWNER: SCHERTZ 1518, LTD. `p} (VOL. 20001, PG. 787 D.P.R.) A TEXAS LIMITED PARTNERSHIP It � 5.02 ACRES (VOL, 11492, PG. 69 O:P.R.) o� OWNER: CITY OF SCHERTZ (VOL. 18907, PG. 1634 OP.R) SIR -E SIR -E S590 46` 41 "W P.O.B. 135.501' REMAINING PORTION OF 13.669 ACRES 5 OWNER: SCHERTZ 1518, LTD."; SYMBOL LEGEND (VOL, 15542, PG: 551 O.P.R) � ANCHOR EASEMENT • FIR FOUND 112" IRON ROD OR AS NOTED cl) (VOL. 10405 PG. 83 O.P3R.) N60 °08'36'E • SIR -E SET 112" IRON ROD WITH A YELLOW 24,70' N60 °08'36'E OF 29: 0 9' �� OAP STAMPED "KFW EASEMENT" { 0 SIR SET 112" IRON ROD WITH A BLUE CAP STAMPED "KFW SURVEYING" TXDOT MON SIR SIR P. O. G. T L II ' TXDOT TEXAS DEPARTMENT OF TRANSPORTAT ION LOWER SEGUIN RD. MON MONUMENT TYPE I OR TYPE II AS NOTED (RIGHT -OF -WAY VARIES) O.P.R. OFFICIAL PUBLIC RECORDS OF REAL 1 s st P c PROPERTY OF BEXAR COUNTY, TEXAS P.O.B. POINT OF BEGINNING o P.O.C. POINT OF COMMENCEMENT o� (RI) RECORD INFORMATION SE4 a o VOL. 20001, PG. 787 D.P.R. REGISTERED PROFESSIONAL LAND SURVEYOR NO. 5672 °n ANYCOMPOWSREGARD ING THESERMES YOUHAVERECEIVED ° CANBE DIRECTED TO EMAI L:TSEI DEL@ KFWENGI NEERS.COM °c THE7EAAsBOARDOFPROFESSIONALLANDSURVENNG Em 12100 PARK 35 CIRCLE ELM ASUITE 156MC -230 AUSTIN TX 78753 PROJECT NO.: Z °O2H �.n PHONE: 312.239- 5263; FAX: 512 -23 9-5253 N N E5 l*v C'lfL1IL1lT i'"'SC EXHIBIT I O A 1.002 ACRE TRACT OF LA1VD, our OF THE JERONIMO LEAL SURVEYNO. 79, ABSTRACT NO.. ftEV7SfONS: ISSUEDATE. TRACTACRES 08116!1021 �M ,a 424,COUNTY8LOCK 5058,: AND BEING OUTOFA 35:182ACRE•TRACTOFLAND CONVEYED TO SCHERTZ 1518, LTD. A TEXAS.LIMITED.PARTNERSHIP OF RECORD IN VOLUME 11402, PAGE 69, ^a U R V E Y I IV Caa A REMAINING PORTION OUT OF A 13.884 ACRE TRACTAS CONVEYED TO SCHERTZ 1518; LTD- JOe NO. 1a628 w8 a f maraau•o.:e rz�p a' 4 aau; mni re,xs r +mr,asaxo OF RECORD IN VOLUME 1554Z PAGE551 OF THE OFFICIAL PUBLIC RECORDS OF REAL PROPERTY OF: BEXAR COUNTY, TEXAS DATE, .0773x2021 DESIGNER. SHEET.` 1 OF 1 a ORAMV. PR CHECKED: TAs THS DOCUMENTHAS BEEN PRODUCED FROM MATERIAL. THATWAS STORED ANDIOR TRANSmimD ELECTRONICALLYAND AMYHAVEBEENINADVERTENTL YALTERED. RELY ONLY ON FINAL HANDCOPYMATEMALS BEARING THE CONSULTANPS ORIGINAL SIGNATUREAND SEAL: R6 R� e n59,�g550 N OO �i90 N 7 �� 00 9, O yy9 R 8/3/2021 Scale: 1 inch= 39 feet File: 1.002 AC.ndp Tract 1: 1.0016 Acres (43629 Sq. Feet), Closure: n00.0000e 0.00 ft. (1/999999), Perimeter =915 ft. 01 s59.4641w 135.50 02 n30.4929w 322.00 03 n59.4641e 135.50 04 s30.4929e 322.00 Agenda No. 5. ei Olum City Council August 24, 2021 Meeting: Department: Parks, Recreation & Community Servic Subject: Resolution No. 21 -R -83 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas regarding the Schertz Parks & Recreation Master Plan 5 -Year Update needed for grant applications to the TPWD Local Park Grants Program. (B. James /L. Shrum) BACKGROUND The City of Schertz is applying for a grant for the Hilltop/Homestead Park project (application authorized via Resolution No. 20 -R -120) and as part of that process the city submits its Parks & Recreation Master Plan for review. Since the city's plan is more than 5 years old, TPWD requires a 5 -Year update be submitted which includes a brief summary of plan accomplishments to date, as well as applicable updates of demographics, goals and objectives, standards, and maps to enable TPWD to recognize and credit program progress. The plan update was approved by the Parks & Recreation Advisory Board at their meeting on July 26, 2021. The plan update needs to be approved by council because it has updated priority lists based on the fact that the department has made progress on plan goals (completion of Schertz Aquatics Center, Schertz Soccer Complex, Schertz Ballpark Expansion, Schertz Skate Park Phase I, Schertz Dog Park, etc.) This revision of priority lists does not add anything new to the list that was not already there, it merely shifts items that were further down the list, up, since others at the top of the list have been accomplished. A full -scale planning process for the Parks & Recreation Master Plan, including new survey and public input meetings, will be part of the upcoming Comprehensive Land Use Plan Update to kick off later this fiscal year but will not be completed until well into 2022. The grant application deadline is October 1, 2021 so this update is needed at this time to move forward and make the deadline of this current cycle. GOAL Approve the 5 Year Update to the Parks & Recreation Master Plan so city staff can submit it for review by TPWD as part of the grant application process for the upcoming Hilltop /Homestead Park project. COMMUNITY BENEFIT Approving this 5 -Year Update formalizes the progress we have made as a department and a city, on our plan goals. It allows city staff to submit this update to be reviewed by TPWD so that the city is eligible for recreation grants. Grant funding is needed for park projects to be able to move forward which benefits the entire community once they are completed. Approve Resolution No. 21 -R -83. FISCAL IMPACT There is no fiscal impact associated with this 5 Year Update to the Parks & Recreation Master Plan. The document was prepared by city staff and all projects listed in the plan are funded at a later and distinct date and time. 1 9 7KO►1 ILIA 1 NO 1719 11 [17 011 Approve Resolution No. 21 -R -83. Attachments Resolution 21 -R -83 Master Plan 5 Year Update RESOLUTION NO. 21 -R -83 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE SCHERTZ PARKS & RECREATION MASTER PLAN 5 YEAR UPDATE NEEDED FOR GRANT APPLICATIONS TO THE TPWD LOCAL PARK GRANTS PROGRAM. WHEREAS, the Texas Parks and Wildlife Department (TPWD) Local Park Grants Program publishes Park, Recreation, and Open Space Master Plan Guidelines outlining the need for a 5 -year update if the plan is more than five years old; and WHEREAS, the Schertz Parks & Recreation Master Plan was adopted in 2014 and the City has made progress toward plan goals and added to its park inventory; and WHEREAS, the Schertz Parks & Recreation Advisory Board reviewed and approved the Schertz Parks & Recreation Master Plan 5 Year Update at its meeting on July 26, 2021; and WHEREAS, City Council approval of the Schertz Parks & Recreation Master Plan 5 Year Update is needed for future grant applications to the TPWD Local Park Grants Program. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS III. t1�. Section 1. The City Council hereby authorizes the Schertz Parks & Recreation Master Plan 5 Year Update, set forth as Exhibit A, needed for grant applications to the TPWD Local Park Grants Program. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24h day of August, 2021. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) EXHIBIT A 50234811.1 A -1 Schertz Parks &Recreation Master Plan 5-Year Update July 2021 The following document is an update to the City of Schertz Parks and Recreation Master Plan 2014: Live and Play! It provides a brief summary of plan accomplishments to date, as well as applicable updates of demographics, goals and objectives, and maps. Revisions were made to priority listings based on completed projects and additional public input. This document only references updates, or changes made to the original plan; all other elements of the original plan are still relevant today. A further, more in -depth update culminating in a new Master Plan will be completed as part of the City's Comprehensive Land Plan Update that will take place in 2022. This 5 -Year Update was adopted by the Parks & Recreation Advisory Board at their meeting on July 26, 2021 and by Schertz City Council at their meeting on August XX, 2021. Chapter 1 Forward and Chapter 2 Executive Summary No changes to Mission, Vision, and Goals and Objectives at this time. Resolution from City Council added here XX. Chapter 3 History and Demographics 1 7/26/2021 Schertz, TX- Profile data - Census Reporter '. w _.c3`?t l;t.,f: Search for places tables, topics or glossaries Find data forth isplace Search by table or column name... Hover formargins of errorand contextual data Demographics Age t Margin of error is at least 3 to. percent of the total V. value. Take care with this Median age statistic. about 10 percent.. higher than the figure in the San Antonio- 1t (j e tY E4 New Braunfels TX:Metrot }t irStt Isst t' :Area: 34.7 { t ....r... about 10 percent higher than Show data imbed thefigure in Texas: 34,6 t Margin of error is at least aopercent of the total value. Take care with this statistic. Sex Race &Ethnicity 7 YY YyY Yij Yt Male 51% remafe'. t� I t ij t ie::. Female t7 ,3F r3 } t 1t (j e tY E4 3 %}. 0 %t 0�} 1 %t }t irStt Isst t' m ___ White Black Nafve. Asan Islander Other Two h. { t ....r... Show data imbed H 1 sponic incl tides r a sporments of a ny race: Other c at ago res are non-His p an 1 a Show data /Embed Economics- Income https : / /censusreporterorg /proftes /1 fi0000S4866128- schertz -t i 2 115 Chapter 4 Current Inventory City Owned Developed Parks New city parks added: Schertz Dog Park, Schertz Skate Park (Phase 1), Veteran's Memorial Plaza, Cypress Point Park, Rhine Valley Park, Heritage Oaks Park, and Mary Whitfield Burks Park. HOA Parks New HOA parks have been added since the 2014 Master Plan was created but at this time, we have not assessed those. They will be assessed in the future Parks Master Plan update with the Comprehensive Land Use Plan. Private Golf Course The privately -owned golf course has ceased operations as of this update. If the land is redeveloped into residential lots in the future, it would trigger parkland dedication requirements for this parcel and the goal would be to retain some of the connectivity that the cart paths provide to the community for walking and biking. Deferred Maintenance A list of deferred maintenance items by location is provided in Table 4.34 on Page 4.46 of the Master Plan. Ashley Park — all items listed have been completed. Crescent Bend Nature Park — 2/3 of the main road has been resurfaced Pickrell Park — water fountains have been replaced with new accessible tri -bowl fountains. Picnic tables are being replaced at a rate of 10 per year (20 new at this point.) Thulemeyer Park — repairs at Thulemeyer are pending a larger review of park. Survey has been completed and design of new asphalt parking lot (to replace dirt lot) is in process. The Park System Today The following maps show the park system as it stands today with the addition of the new parks and the future parks coming in the next 5 years. Those parks are in the Homestead neighborhood, the Parklands neighborhood, the Hallie's Cove neighborhood, and the Graytown Valley neighborhood. INTH FIELDS 1. Johnie McDow Sports 955 Community Circle! Complex S. Thuleme er Park 901 Oak Street RECREA111ON FACILITIES 24. Scheriz Area Senior Center 608:Schertz Parkway 26. Schertz Recreation Center 1621 Westchester Drive 4 5 Chapter 5 Citizen Survey and Public Input Since the Master Plan in 2014 the city has completed two Citizen Satisfaction Surveys in 2016 and 2019 and both included specific questions regarding parks and recreation. Residents were asked about their satisfaction with Parks and Recreation Services. Overall they were satisfied with the maintenance and appearance of city parks, but 22% of respondents were dissatisfied with the walking and biking trails in the city which was the highest percentage of dissatisfaction that was measured. Results on satisfaction were also compared from the 2016 survey to the 2019 survey and improvements were made in all categories, however satisfaction with hiking and biking trails in the city remained at 52% and satisfaction with availability of adult recreation programs remained at 48 %, which was much lower than other categories. 11 Residents were also asked which parks and recreation services should receive the most emphasis over the next two years and 48% of respondents chose walking and biking trails, while 38% chose maintenance and appearance of existing city parks, and 25% chose availability of adult recreation opportunities. 201ySchertz Community survey�nndings'ReW TRENDS- Satisfaction with Parks and Recreation 2016 vs. 2019 by percentage of respondents who rated the item as a 4 or 5 an a 5-point scale (exciudinci don't knows) Maintenance and appearance of exisfing City parks 76% Mowing and trimming of City parks jM1jMMMENSMMIMMEII§Mj� 06 i,7% Number of City parks 61% Recreation Center 5 ;48 Quafity of outdoor athletic facilities �59% City swimming pools 66., Availability of youth recreation programs Walking and biking trails in the City t�43% Availability of adult recreation programs IC32016 020191 ETC Institute (2019) Page 10 Residents were also asked which parks and recreation services should receive the most emphasis over the next two years and 48% of respondents chose walking and biking trails, while 38% chose maintenance and appearance of existing city parks, and 25% chose availability of adult recreation opportunities. City staff has also completed numerous presentations at regular City Council meetings and special budget retreats regarding parks and recreation topics. Staff has also held public meetings with residents on special topics: Hilltop /Homestead Park meeting with Fairhaven HOA— 9/21/20, Hilltop /Homestead Park meeting with The Links at Scenic Hills HOA- 10/8/20, Hilltop /Homestead Park meeting with STORM — 10/30/20, Hilltop /Homestead Park — 5/10/21, and Wendy Swan Memorial Park Pool to Splash Pad Conversion - 7/19/21. Original 2014 Survev There are several results from the 2014 Master Plan survey that are driving our direction in the department still today. Question 9 Which of the following best describe how you perceive the need for green ways, which would include trails for walking, biking, and running, that would interconnect many areas, parks, and school facilities within the City of Schertz. 94% of survey respondents placed an important need for established greenways, including bicycle, walking, and running trails designed to interconnect various areas and facilities within the city. These results support staff efforts today in 2021 on the development of the trail network in Schertz and the construction of the Great Northern Trail, in addition to the planning efforts of the Cibolo Creek Trail, the Woman Hollering Creek Trail, the Dietz Creek Trails, and the Dry Comal Creek Trail. H.' Question 17 In which recreation programs or activities would you or members of your household be most interested in participating? The top two results of Hiking and Biking, further support the efforts of city staff to develop the trail network in the city and expand hiking and biking opportunities. Our partnership with the YMCA provides many health and wellness programs and fitness classes available to residents so that arrangement is justified by those items being number 3 and 4 on this activities list. Number 5 on the list is Fishing and Number 7 on the list is Nature Study and those are 2 activities that we provide at Crescent Bend Nature Park and plan to offer at the future Hilltop /Homestead Park (in addition to hiking and biking.) Question 18 Do you feel that there is a definite need, somewhat, or not a need for any of the following ATHLETIC facilities that would be added to existing parks or in future parks in the City of Schertz? Activity Percentage of respondents Interested 1 Hiking 89.90% 2 Biking 87.50% 3 Health /Wellness Programs 86.00% 4 Fitness Classes 83.40% 5 Fishing 74.70% 6 Water Exercise 73.10% 7 Nature Study 69.80% 8 Swim Lessons 64.20% 9 Dance Classes 60.50% 10 Tennis 55.60% 11 Soccer 53.90% 12 Basketball 52.30% 13 Football 52.30% 14 Volleyball 49.30% 15 Sand Volleyball 48.80% 17 Baseball -T /ball 46.00% 18 Racquetball 44.90% 19 Softball 42.20% 20 Competition swim team 41.00% 21 Gymnastics 40.00% 22 Youth Wrestling 20.10% 23 In -Line hockey 17.20% The top two results of Hiking and Biking, further support the efforts of city staff to develop the trail network in the city and expand hiking and biking opportunities. Our partnership with the YMCA provides many health and wellness programs and fitness classes available to residents so that arrangement is justified by those items being number 3 and 4 on this activities list. Number 5 on the list is Fishing and Number 7 on the list is Nature Study and those are 2 activities that we provide at Crescent Bend Nature Park and plan to offer at the future Hilltop /Homestead Park (in addition to hiking and biking.) Question 18 Do you feel that there is a definite need, somewhat, or not a need for any of the following ATHLETIC facilities that would be added to existing parks or in future parks in the City of Schertz? Facility Ranking 1 Running Tracks 1.79 2 Basketball Courts 2.18 3 Tennis Courts 2.20 4 Volleyball Courts 2.24 5 Practice Athletic Fields 2.30 6 Soccer Fields 2.37 7 Football Fields 2.47 8 Baseball Fields 2.55 9 Softball Fields 2.57 Since the release of the 2014 Master Plan, the city has acquired Rhine Valley Park and a basketball court, and two practice soccer fields were developed in that park as progress towards meeting these goals of additional athletic facilities in the city. Question 19 Do you feel there is a definite need, somewhat, or not a need for any of the following RECREATION facilities that would be added to existing parks or in the future parks in the City of Schertz? This question has served as the city's "Top Priorities" list for new amenities to add to the system in addition to a priority on deferred maintenance and additional adult recreational opportunities. Since the plan was created, the city has constructed the Schertz Aquatics Center in 2016, and the outdoor exercise stations in Mary Whitfield Burks Park off of the Schertz Parkway Trail System in 2018, filling the need for the #3 and #4 priorities in the City of Schertz. All other priorities have now shifted up the list so the Top 5 amenities desired in parks are now listed below. Recent results from the Citizen Satisfaction Survey support the same priorities with Hike /Bike Trails still being number one in those studies as well. 1. Hike /Bike Trails 2. Natural /Open Spaces 3. Picnic Pavilions 4. Fishing Areas 5. Playgrounds M Recreation Program Ranking 2021 Notes 1 Hike /Bike Trails 1.42 2 Natural /Open Spaces 1.49 3 Fitness Trail with Exercise Stations 1.68 Constructed in 2018 4 Indoor Swimming Pool 1.75 Constructed in 2016 5 Picnic Pavilions 1.81 6 Fishing Areas 1.87 7 Playgrounds 1.88 8 Water Park /Children Water Playground 1.93 9 Outdoor Swimming Pool 1.97 10 Botanic /Flower Garden Areas 2.02 11 Senior Centers 2.03 12 Skateboard Park 2.22 13 Amphitheater 2.24 14 Disc Golf 2.43 15 Horseshoe Pits 2.46 This question has served as the city's "Top Priorities" list for new amenities to add to the system in addition to a priority on deferred maintenance and additional adult recreational opportunities. Since the plan was created, the city has constructed the Schertz Aquatics Center in 2016, and the outdoor exercise stations in Mary Whitfield Burks Park off of the Schertz Parkway Trail System in 2018, filling the need for the #3 and #4 priorities in the City of Schertz. All other priorities have now shifted up the list so the Top 5 amenities desired in parks are now listed below. Recent results from the Citizen Satisfaction Survey support the same priorities with Hike /Bike Trails still being number one in those studies as well. 1. Hike /Bike Trails 2. Natural /Open Spaces 3. Picnic Pavilions 4. Fishing Areas 5. Playgrounds M Chapter 6 Desired State Summary of Park Needs Park Type Level of Need Neighborhood Parks Low need for additional neighborhood parks Community Parks High need for additional community park space in north and south sectors Regional Parks Low need for additional regional park space Linear Parks High need to develop specific locations of linear parks along drainage areas to improve connectivity Pocket Parks Low need to develop additional pocket parks at this time Special Purpose Parks Low need to develop additional special purpose parks at this time The Park Land Needs Summary found on Page 6.17 in the 2014 Parks Master Plan is still relevant today. There is a high need for community parks and linear parks which justifies the current focus on developing Hilltop /Homestead Park in the North, Woman Hollering Creek Park (Hallie's Cove) and Graytown Valley Park in the South, and the development of the Great Northern Trail and city -wide trail network. Facilities Target Level of Service Athletic,fields and practice fields are not addressed in this update as they have not been a focus of any survey or public meetings in the last 5 years. In 2014 we had a low or medium need for competition fields and a high need for practice space. We have added in a few practice fields for soccer with the addition of Rhine Valley Park and the renovation of Ashley Park. Practice fields for baseball /softball will be added into future parks planned in The Parklands neighborhood and the Graytown Valley neighborhood. The need for Athletic Field Facilities will be reassessed in the new Parks Master Plan that is being planned as part of the city's overall Comprehensive Land Use Plan. Rental Pavilions were addressed on Page 6.35 in the 2014 Master Plan and the current level of need was determined to be low in 2014 and all pavilions were located in the central sector of Schertz, but the future level of need was determined to be medium, and we needed to explore additional rental pavilion opportunities in other portions of the city. This remains true today as our pavilion rental numbers have increased and pavilions are booked months in advance. Additional picnic pavilions available for rental are planned for Ashley Park, Crescent Bend Nature Park, and Hilltop /Homestead Park to address this need. Pl aysc ap s level of need was determined to be low for playscapes in general, but the future level of need for playscapes in specific areas to reduce gaps in service and achieve the desired %Z mile service radius goal was determined as high in 2014. This remains true today based on the service gaps that still exist and the growth that the community has seen in the last 7 years. Playscapes have been added in Rhine Valley Park and Heritage Oaks Park in southern Schertz, and Cypress Point Park in northern 11 Schertz, with additional playscapes planned for the park in The Parklands neighborhood, Hilltop /Homestead Park, Woman Hollering Creek Park (Hallie's Cove), and Graytown Valley. Swimming Pools were addressed on Page 6.42 of the 2014 Master Plan and all pools in the city were used for planning purposes (municipal, HOA, and apartment pools) except the proposed Indoor Aquatics Center which was not yet designed. The current level of need was determined as low, and the future level of need was determined as a medium need for revitalizing existing outdoor pools to improve utilization and possibly support growth in the southern sector. With the construction of the Schertz Aquatics Center in 2016 the city has added more square yards of pools adding to the surplus of square yards that already existed in 2014 based on national standards per population. Splash Pods were also addressed in the 2014 Master Plan and the recommended level of service was 1 splash pad per every 25,000 residents. The population in 2014 was 31,560 so the city was at a 79% level of recommended service, but the future need based on growth determined that a target of 2 splash pads would be recommended by 2020 with a projected population of 44,505 and there would still technically be a deficit of 1 splash pad based on population. Trails were addressed on Page 6.47 and the current level of need in 2014 was determined as High. It was determined the city has a substantial amount of trails and areas that could support trail development, however connectivity remains an issue. Trail development along linear greenbelts, creeks, and utility easements should be one of the major priorities for connectivity of existing pathways and to provide connectivity and better access to existing facilities. This remains true today based upon the results of our two Citizen Satisfaction Surveys showing residents still list hike /bike trails as the number one item they'd like to see more of and based on the many comments and discussions we've had at Parks & Recreation Advisory Board meetings and other public input meetings. City staff has focused on the development of the Great Northern Trail and the construction of the first phase of that trail from Schertz Parkway to Wiederstein Road connecting to Forest Ridge Park. A second segment of the trail has been designed and the city is acquiring easements for that portion of the trail to be constructed. All current park and recreation projects listed in the 2014 Master Plan have been completed: the renovation of Schertz Ballpark (now Johnie McDow Sports Complex), the renovation of the Schertz Soccer Complex, the construction of a city dog park, the construction of a city skate park (Phase I only), and the construction of a natatorium (now Schertz Aquatics Center.) 12 Chapter 7 Goals & Objectives Goal 1: Provide a diverse blend of parks, recreation, and open space areas to accommodate the current and future needs of Schertz residents. • Objective A: Provide, maintain, and enhance existing parks and recreation facilities. • Objective B: Acquire and provide adequate parks, recreation, and open space opportunities for all persons. • Objective C: Use AICUZ areas for a series of parks and recreational uses, or as a major regional recreational area. • Objective D: Make provisions for the use of other areas for recreational uses or parkland. • Objective E: Provide a geographic distribution of parks and recreation facilities that will provide equal opportunity and access for all residents. • Objective F: Establish cooperative agreements with other governmental jurisdictions and educational bodies. • Objective G: Encourage private sector participation in the provision of parks and recreation opportunities. Goal 2: Encourage the conservation of natural resources through acquisition of parks and recreation areas, preservation of open space, and environmentally sensitive planning. • Objective A: Encourage the conservation of environmentally sensitive areas, such as floodplains, wetlands, wildlife habitats, and areas with difficult topography or severe soil limitations, through development incentives, regulations, and policies adopted by the City. • Objective B: Encourage the preservation of open space to enhance the livability, aesthetic quality, and natural beauty of Schertz. • Objective C: Utilize natural waterways to provide water - oriented recreation opportunities within the community. • Objective D: Develop a network of pedestrian and bicycle ways throughout Schertz and neighbors, including an interconnected system of multi - purpose paths, trails, and lanes. Goal 3: Encourage and promote a variety of recreational opportunities including cultural activities, community activities, and special events, to enhance recreation and education opportunities for residents and tourists. • Objective A: Maintain, secure, and manage existing and future parks and open space in a manner that encourages appropriate use. • Objective B: Provide recreation opportunities that meet the passive, active, social, and cultural needs of all residents and tourists. • Objective C: Expand and enhance youth and teen recreation programs and facilities to meet the current and future needs of the community. ■ Objective D: Implement a parks and recreation improvement program, including redevelopment of existing areas, and maintenance, improvement, and renovation of all public areas and facilities. Priority Capital Improvement Actions were also identified in the 2014 Master Plan and those are: 13 1. Build & Connect trails to support connectivity throughout the city. 2. Construct soccer practice locations. 3. Construct baseball practice locations. 4. Construct new and renovate existing outdoor basketball courts. 5. Construct outdoor volleyball courts. 6. Obtain additional dedicated open space. 7. Build Phase 11 and Phase III of the Schertz Skate Park. 8. Construct an additional Splash Pad. 9. Construct a Disc Golf Course in the city. 10. Improve fishing access at Cibolo Creek & Crescent Bend Nature Park. Since 2014 the city has made progress on these capital improvement actions, so the list is slightly updated, and unmet needs have moved up the list. The city has only initiated construction on one segment of The Great Northern Trail and is working on acquiring easements for a second section. Work to create connectivity is still on -going and with hike /bike trails consistently being #1 in citizen surveys, this remains as the #1 capital improvement action. Dedicated soccer practice locations have been added to Rhine Valley Park, Thulemeyer Park, and Ashley Park, and pop -up practices have been allowed at Forest Ridge Park and Pickrell Park. Additional soccer practice locations will be constructed at the new park in The Parklands neighborhood in 2022. Additionally, the YMCA is playing less games at the Schertz Soccer Complex with the construction of the new athletic complex in neighboring Cibolo, thus there is additional practice space available there. With all of these changes, practice soccer fields have been moved down the priority list for now. Baseball practice locations are planned at the new park in The Parklands neighborhood (2022) and at the new park in the Graytown Valley neighborhood (2023.) The existing asphalt basketball court at Ashley Park was demolished and a new concrete court with acrylic coating was constructed. In addition, the basketball courts at Pickrell Park Large Pavilion were renovated with new acrylic coating, striping, new hoops, and limestone block seating. A new basketball court was added at Rhine Valley Park, and there are basketball courts planned at Heritage Oaks Park and the new park in The Parklands neighborhood. The basketball court at Wendy Swan Memorial Park is also on the list to be renovated in FY 21 -22. Because of the additional updates to baseball and basketball facilities already completed or underway, these items have been removed from the priority list for now. The updated 2021 Priority Capital Improvement Actions list is as follows: 1. Build & Connect trails to support connectivity throughout the city. 2. Construct outdoor volleyball courts. 3. Obtain additional dedicated open space. 4. Build Phase 11 and Phase III of the Schertz Skate Park. 5. Construct an additional Splash Pad. 6. Construct a Disc Golf Course in the city. 7. Improve fishing access at Cibolo Creek & Crescent Bend Nature Park. 8. Construct soccer practice locations. 9. Construct baseball practice locations. 10. Construct new and renovate existing outdoor basketball courts. 14 ei Olum City Council August 24, 2021 Meeting: Department: Public Works Agenda No. 6. Subject: Resolution 21 -R -84 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing expenditures in excess of $50,000 with 4B Asphalt Paving in Fiscal Year 2020 -21 regarding an emergency road repair on Wiederstein Road at FM 3009, and other Matters In Connection Therewith. (C. Kelm /S. Williams /D. Letbetter) On August 8th, 2021 a major 16" transmission waterline main break occurred on Wiederstein Road @ FM 3009. The main break caused extensive damage to the roadway requiring the City to close the road to thru traffic until repairs have been completed. In accordance with the City's emergency purchase requirements, three vendors were contracted for a quote. Two bids were received and the third company chose to "no -bid" due to workload issues. Of the bids received, Four B Paving was the lowest overall bid. The vendor can begin work as early as August 30th and have the work completed within approximately one week. GOAL Enter a service agreement with Four B Paving for the emergency repair of Wiederstein Road COMMUNITY BENEFIT Currently Wiederstein Road is closed at FM 3009. This road closure, while necessary, is an inconvenience to residents in that area as well as the Citizens of the City in general. Staff recommends Council approve Resolution 21 -R -84 FISCAL IMPACT The fiscal impact will be a not to exceed of $55,110.00, which includes a 10% contingency, and will come from the FY2020 -2021 budget. RECOMMENDATION Staff recommends Council approve Resolution 21 -R -84 Attachments Bid Tabulation 4B Quote Texas Materials Quote C -3 No Bid Agreement Resolution 21 -R -84 W1 q��C■ ��n��n��t� ii��i�iii��ia � ��u�in�� u��un��t i�aiiiiuiiuNii�� asphalt concrete seal coming JW striping City of Schertz 1 mmercial Place -131dw 2 Schertz, TX 78154 Attn: John Nowak 210-380-5574 Mokiwidiam We propose to furnish all materials, labor, and equipment to complete the following project RE: Weiderstein • $46,800.00 Plus Tax Piougm:2MI[ 11111111111111111111 1111111 111111 111, 6 1 0 - 0 0 1 I *IVA 161TA I LQ 9 Lai gr� M * - 1 6 practices. Any deviation or alteration from above specification involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. 1P zmf . i # i . Date Four B Paving, Inc. P.O. Box 1065, Spring Branch, TX 78070 Ph: 830-228-5849 Fax: 830-228-586&' fLourbpa�vytc�,corn ........ . . . . . . . . Wiederstein & FM 3009 2252 MWIUTWW� 03�- _ • Luis 01mos <1o1mos@c3environrnenta1.com> Tue 8/10/2021 3:06 PM To: Doug Letbefter <DLetbetter@schertz.com> Doug, 'j-11111-7 Ar in a timely matter, we apologies for the inconvenience. (210)232-6630 C-3 Erc , .' 1 trol & Land Ciraviag C'bol r atters 132 NP11 Deane Blv& "I ,chem, TX 78154 1 1 1 1 � I � I ijlijqijijijl�� I 1 11 11 111; 1 1 TIRE I I I I III !I i I i I 1�1 I! 1 111111 1 rmisiniii I I I I I — I I I � PSTUME47A �11� CITY OF SCHERTZ This Construction. Agreement ( "Agreement ") is made and entered by and between the City of Schertz, Texas, (the "City ") a Texas municipality, and Four B Paving, Inc ( "Contractor "). Section 1. Duration This Agreement shall become effective upon the date of the final signature affixed hereto and shall remain in effect until satisfactory completion of the Scope of Work unless terminated as provided for in this Agreement. Section 2. Scope of Work (A) Contractor shall perform the Work as more particularly described in the Scope of Work attached hereto as Exhibit "A ". The work as described in the Scope of Work constitutes the "Project ". (B) The Quality of Work provided under this Agreement shall be of the level of quality performed by Contractors regularly rendering this type of service. (C) The Contractor shall perform its Work for the Project in compliance with all statutory, regulatory and contractual requirements now or hereafter in effect as may be applicable to the rights and obligations set forth in the Agreement. (D) The Contractor may rely upon the accuracy of reports and surveys provided to it by the City except when defects should have been apparent to a reasonably competent Contractor or when it has actual notice of any defects in the reports and surveys. Section 3. Compensation (A) The Contractor shall be paid in full upon completion of the project or in the manner set forth in Exhibit "A" and as provided herein. (B) Billing Period. Subject to Chapter 2251, Texas Government Code (the "Prompt Payment Act "), payment is due within thirty (30) days of the City's receipt of the Contractor's invoice. Interest on overdue payments shall be calculated in accordance with the Prompt Payment Act. (C) Reimbursable Expenses. Any and all reimbursable expenses related to the Project shall be included in the scope of Work (Exhibit A) and accounted for in the total contract amount. CITY OF SCHERTZ PAGE 1 Four B Paving, Inc Construction Agreement Section 4. Contract Completion (A) Project Duration. The prompt completion of the Work under the Scope of Work relates is critical to the City. Unnecessary delays in providing Work under a Scope of Work shall be grounds for dismissal of the Contractor and termination of this Agreement without any or further liability to the City other than a prorated payment for necessary, timely, and conforming work done by Contractor prior to the time of termination. The Project shall be completed for inspection and acceptance by the City within fourteen (14) days of receiving notice to proceed. (B) Liquidated Damages. Contractor and Owner recognize that time is of the essence as stated in Paragraph A above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the times specified in Paragraph A above, plus any extensions thereof allowed in accordance with the Contract. The Contractor acknowledges and recognizes that the Owner is entitled to full and beneficial occupancy and use of the completed work following expiration of the Contract Time. The Contractor further acknowledges and agrees that, if the Contractor fails to substantially, or cause the Substantial Completion of any portion of the Work within the Contract time, the Owner will sustain actual damages as a result of such failure. The exact amount of such damages will be difficult to ascertain. Therefore, the Owner and Contractor agree that, if the Contractor shall neglect, fail, or refuse to achieve substantial completion of the Work by the Substantial Completion date, subject to proper extension granted by the Owner, then the Contractor agrees to pay the Owner the sum of Six hundred dollars ($600.00) per day for each day in which such Work is not completed, not as penalty, but as liquidated damages, for the damages ( "Liquidated Damages ") that would be suffered by Owner as a result of delay for each and every calendar day that the Contractor shall have failed to have completed the Work as required herein. The Liquidated Damages shall be in lieu of any and all other damages which may be incurred by Owner as a result of the failure of Contractor to complete within the Project Duration. Section 5. Insurance Before commencing work under this Agreement, Contractor shall obtain and maintain the liability insurance provided for in the attached Exhibit B throughout the term of the Project plus an additional two years. In addition to the insurance provided for in Exhibit B, Contractor shall maintain the following limits and types of insurance: Workers Compensation Insurance: Contractor shall carry and maintain during the term of this Agreement, workers compensation and employers liability insurance meeting the requirements of the State of Texas on all the Contractor's employees carrying out the work involved in this contract. General Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, general liability insurance on a per occurrence basis with limits of liability not less CITY OF SCHERTZ PAGE 2 Four B Paving, Inc Construction Agreement than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage, coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or any person from injury or property damages sustained by reason of the Contractor or its employees carrying out the work involved in this Agreement. The general aggregate shall be no less than $2,000,000. Automobile Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non -owned motor vehicles used in the performance of this contract by the Contractor or its employees. Subcontractor: In the case of any work sublet, the Contractor shall require subcontractor and independent contractors working under the direction of either the Contractor or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the Contractor. Qualifying Insurance: The insurance required by this Agreement shall be written by non - assessable insurance company licensed to do business in the State of Texas and currently rated "B+" or better by the A.M. Best Companies. All policies shall be written on a "per occurrence basis" and not a "claims made" form. Evidence of such insurance shall be attached as Exhibit "C ". Failure of Certificate Holder to demand a certificate or other evidence of full compliance with these insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is provided will not be construed as a waiver of Insured's obligation to maintain such insurance. Section 6. Miscellaneous Provisions (A) Subletting. The Contractor shall not sublet or transfer any portion of the work under this Agreement or any Scope of Work issued pursuant to this Agreement unless specifically approved in writing by the City, which approval shall not be unreasonably withheld. Subcontractors shall comply with all provisions of this Agreement and the applicable Scope of Work. The approval or acquiescence of the City in the subletting of any work shall not relieve the Contractor of any responsibility for work done by such subcontractor. (B) Compliance with Laws. The Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative, or regulatory bodies in any matter affecting the performance of this Agreement, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish the City with satisfactory proof of compliance. (C) Independent Contractor. Contractor acknowledges that Contractor is an independent contractor of the City and is not an employee, agent, official or representative of the City. Contractor shall not represent, either expressly or through implication, that Contractor is an employee, agent, official or representative of the City. Income taxes, self- employment taxes, social security taxes and the like are the sole responsibility of the Contractor. CITY OF SCHERTZ PAGE 3 Four B Paving, Inc Construction Agreement (D) Non - Collusion. Contractor represents and warrants that Contractor has not given, made, promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission, money or other consideration to any person as an inducement to or in order to obtain the work to be provided to the City under this Agreement. Contractor further agrees that Contractor shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the City pursuant to this Agreement) for any of the Work performed by Contractor under or related to this Agreement. If any such gift, bonus, commission, money, or other consideration is received by or offered to Contractor, Contractor shall immediately report that fact to the City and, at the sole option of the City, the City may elect to accept the consideration for itself or to take the value of such consideration as a credit against the compensation otherwise owing to Contractor under or pursuant to this Agreement. (E) Force Majeure. If the performance of any covenant or obligation to be performed hereunder by any party is delayed as a result of circumstances which are beyond the reasonable control of such party (which circumstances may include, without limitation, pending litigation, acts of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse weather conditions [such as, by way of illustration and not of limitation, severe rain storms or below freezing temperatures, or tornados] labor action, strikes or similar acts, moratoriums or regulations or actions by governmental authorities), the time for such performance shall be extended by the amount of time of such delay, but no longer than the amount of time reasonably occasioned by the delay. The party claiming delay of performance as a result of any of the foregoing force majeure events shall deliver written notice of the commencement of any such delay resulting from such force majeure event not later than seven (7) days after the claiming party becomes aware of the same, and if the claiming party fails to so notify the other party of the occurrence of a force majeure event causing such delay and the other party shall not otherwise be aware of such force majeure event, the claiming party shall not be entitled to avail itself of the provisions for the extension of performance contained in this subsection. (F) In the case of any conflicts between the terms of this Agreement and wording contained within the Scope of Work, this Agreement shall govern. The Scope of Work is intended to detail the technical scope of Work, fee schedule, and contract time only and shall not dictate Agreement terms. Other Agreements Between Parties:In the case of any conflicts between the terms of this Agreement and wording contained within any other attachment, amendment, and agreement executed between the parties in conjunction with this Agreement, this Agreement shall govern. (G) Non- Boycott of Israel. Pursuant to Section 2270.002 of the Texas Government Code, Contractor certifies that either (i) it meets an exemption criterion under Section 2270.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the contract CITY OF SCHERTZ PAGE 4 Four B Paving, Inc Construction Agreement resulting from this solicitation. Contractor shall state any facts that make it exempt from the boycott certification as an attachment to this agreement. Relevant definitions from the bill: "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli - controlled territory, but does not include an action made for ordinary business purposes. (H) Access to Premises. Authorized representatives of the Contractor will be allowed access to the facilities on City premises at reasonable times to perform the obligations of the Contractor regarding such facilities. Contractor shall adhere to all City rules, regulations, and guidelines while on City property. It is expressly understood that the City may limit or restrict the right of access herein granted in any manner considered necessary (e.g., national security, public safety). Section 7. Termination (A) This Agreement may be terminated: (1) By the mutual agreement and consent of both Contractor and City; (2) By either party, upon the failure of the other party to fulfill its obligations as set forth in either this Agreement or a Scope of Work issued under this Agreement; (3) By the City, immediately upon notice in writing to the Contractor, as consequence of the failure of Contractor to perform the Work contemplated by this Agreement in a timely or satisfactory manner; (4) By the City, at will and without cause upon not less than five (5) days written notice to the Contractor. (B) If the City terminates this Agreement pursuant to subsection 7(A)(2) or (3), above, the Contractor shall not be entitled to any fees or reimbursable expenses other than the fees and reimbursable expenses then due and payable as of the time of termination and only then for those Work that have been timely and adequately performed by the Contractor considering the actual costs incurred by the Contractor in performing work to date of termination, the value of the work that is nonetheless usable to the City, the cost to the City of employing another Contractor to complete the work required and the time required to do so, and other factors that affect the value to the City of the work performed at time of termination. In the event of termination not the fault of the Contractor, the Contractor shall be compensated for CITY OF SCHERTZ PAGE 5 Four B Paving, Inc Construction Agreement all basic, special, and additional Work actually performed prior to termination, together with any reimbursable expenses then due. Section 8. Indemnification CONTRACTOR AGREES TO INDEMNIFY AND HOLD THE CITY OF SCHERTZ, TEXAS AND ALL OF ITS PRESENT, FUTURE AND FORMER AGENTS, EMPLOYEES, OFFICIALS AND REPRESENTATIVES HARMLESS IN THEIR OFFICIAL, INDIVIDUAL AND REPRESENTATIVE CAPACITIES FROM ANY AND ALL CLAIMS, DEMANDS, CAUSES OF ACTION, JUDGMENTS, LIENS AND EXPENSES (INCLUDING ATTORNEYS FEES, WHETHER CONTRACTUAL OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY, AND WHETHER ACTUAL, PUNITIVE, CONSEQUENTIAL OR INCIDENTAL), OF ANY CONCEIVABLE CHARACTER, FOR INJURIES TO PERSONS (INCLUDING DEATH) OR TO PROPERTY (BOTH REAL AND PERSONAL ) CREATED BY, ARISING FROM OR IN ANY MANNER RELATING TO THE WORK OR GOODS PERFORMED OR PROVIDED BY CONTRACTOR — EXPRESSLY INCLUDING THOSE ARISING THROUGH STRICT LIABILITY OR UNDER THE CONSTITUTIONS OF THE UNITED STATES. Section 9. Notices Any notice required or desired to be given from one party to the other party to this Agreement shall be in writing and shall be given and shall be deemed to have been served and received (whether actually received or not) if (i) delivered in person to the address set forth below; (ii) deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by certified mail, return receipt requested, and addressed to such parry at the address hereinafter specified; or (iii) delivered to such party by courier receipted delivery. Either party may designate another address within the confines of the continental United States of America for notice, but until written notice of such change is actually received by the other party, the last address of such party designated for notice shall remain such party's address for notice. Section 10. No Assignment Neither party shall have the right to assign that party's interest in this Agreement without the prior written consent of the other party. Section 11. Severabilitv If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. Section 12. Waiver Either City or the Contractor shall have the right to waive any requirement contained in this Agreement that is intended for the waiving party's benefit, but, except as otherwise provided herein, such waiver shall be effective only if in writing executed by the party for whose benefit such requirement is intended. No waiver of any breach or violation of any term of this Agreement shall be deemed or construed to constitute a waiver of any other breach or violation, whether concurrent or subsequent, and whether of the same or of a different type of breach or violation. CITY OF SCHERTZ PAGE 6 Four B Paving, Inc Construction Agreement Section 13. Governing Law; Venue This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance with the laws of the State of Texas. The provisions and obligations of this Agreement are performable in Guadalupe County, Texas such that exclusive venue for any action arising out of this Agreement shall be in Guadalupe County, Texas. Section 14. ParaLyraph Headings; Construction The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the negotiation and preparation of this Agreement and this Agreement shall not be construed either more or less strongly against or for either party. Section 15. Binding Effect Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and assigns. Section 16. Gender Within this Agreement, words of any gender shall be held and construed to include any other gender, and words in the singular number shall be held and construed to include the plural, unless the context otherwise requires. Section 17. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. Section 18. Exhibits All exhibits to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. Section 19. Entire Agreement It is understood and agreed that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements or understandings between the parties relating to the subject matter. No oral understandings, statements, promises or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. Section 20. Relationship of Parties Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the relationship of independent parties contracting with each other solely for the purpose of effecting the provisions of this Agreement. Section 21. Right To Audit City shall have the right to examine and audit the books and records of Contractor with regards to the work described in Exhibit A, or any subsequent changes, at any reasonable time. Such books CITY OF SCHERTZ PAGE 7 Four B Paving, Inc Construction Agreement and records will be maintained in accordance with generally accepted principles of accounting and will be adequate to enable determination of: (1) the substantiation and accuracy of any payments required to be made under this Agreement; and (2) compliance with the provisions of this Agreement. Section 22. Dispute Resolution In accordance with the provisions of Subchapter I, Chapter 271, TEX. LOCAL Gov'T CODE, the parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing the nature of the dispute shall be delivered by the dissatisfied parry to the other party, which notice shall request a written response to be delivered to the dissatisfied party not less than 5 days after receipt of the notice of dispute. (2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority over the activities of the respective parties who shall promptly meet, in person, in an effort to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, in an effort to resolve the dispute. Section 23. Disclosure of Business Relationships /Affiliations; Conflict of Interest Questionnaire Contractor represents that it is in compliance with the applicable filing and disclosure requirements of Chapter 1.76 of the Texas Local. Government Code. Certificate of Interested Parties Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th Texas Legislature (Section 2252.908, Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all contracts with private business entities requiring approval by the Schertz City Council will require the on -line completion of Form 1295 "Certificate of Interested Parties." Form 1295 is also required for any and all contract amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas Ethics Commission using the online filing application. Please visit the State of Texas Ethics https-//www.ethics.state.tx.us/whatsnew/elf info form12951tin https: // ups. . ethics. state txus/tec/ 1295 -Infohtm for more information. Commission website, and IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS C MISDEMEANOR. Section 24. Prevailing Wale Rates In accordance with Texas Government Code Chapter 2258, all transactions regarding this contract shall be done in compliance with the Davis -Bacon Act (40 U.S.C. 3141- 3144, and 3146 - 31.48) and the requirements of 29C.F.R. pt. 5 as may be applicable. The contractor shall CITY OF SCHERTZ PAGE 8 Four B Paving, Inc Construction Agreement comply with 40 U.S.C. 3141- 31.44, and 3146 -31.48 and the requirements of 29 C.F.R. pt. 5 as applicable. (A) Contractors are required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. (B) Contractors are required to pay wages not less than once a week. (C) Contractors shall provide documentation confirming compliance upon request by City. [The remainder of this page is intentionally left blank.] CITY OF SCHERTZ PAGE 9 Four B Paving, Inc Construction Agreement EXECUTED on this the CITY: day of 120 CONTRACTOR: By: By: Name: John C. Kessel Name: Title: City Manager Title: CITY: City of Schertz Dr. Mark Browne, City Manager 1400 Schertz Parkway Schertz, Texas 78154 CONTRACTOR: Brandy Baker Four B Paving Inc PO Box 1065 Spring Branch, Tx 78070 830-228-5849; fourbpavggvtc.com CITY OF SCHERTZ PAGE 10 Four B Paving, Inc Construction Agreement Exhibit "A" SCOPE OF WORK Proiect Weiderstein Road Repair Location Weiderstein Road and FM3009 Scope of Work 1. Excavate to twelve (12) inches 2. Haul off debris 3. Install nine (9) inches of black base (three (3) lifts) and compact each lift 4. Apply Tack Oil 5. Lay three (3) inches of Type D asphalt and compact Total of 4,500 square feet Price Total Fee: $50,100.00 CITY OF SCHERTZ PAGE I I Four B Paving, Inc Construction Agreement Exhibit "B" The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the minimum insurance coverage set forth below during the term of its agreement with the City. Any Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the Contractor. It is the responsibility of the Contractor to assure compliance with this provision. The City of Schertz accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor. INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies as follows: 1. The City of Schertz shall be named as an additional insured with respect to General Liability and Automobile Liability on a separate endorsement. 2. A waiver of subrogation in favor of The City of Schertz shall be contained in the Workers Compensation and all liability policies and must be provided on a separate endorsement. 3. All insurance policies shall be endorsed to the effect that The City of Schertz will receive at least thirty (30) days written notice prior to cancellation or non - renewal of the insurance. 4. All insurance policies, which name The City of Schertz as an additional insured, must be endorsed to read as primary and non - contributory coverage regardless of the application of other insurance. 5. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above. 6. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Schertz of any material change in the insurance coverage. 7. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions. 8. Required limits may be satisfied by any combination of primary and umbrella liability insurances. 9. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of Schertz. 10. Insurance must be purchased from insurers having a minimum AmBest rating of B +. 11. All insurance must be written on forms filed with and approved by the Texas Department of Insurance. (ACORD 25 2010/05). Coverage must be written on an occurrence form. 12. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting all endorsements and insurance coverages according to requirements and instructions contained herein. 13. Upon request, Contractor shall furnish The City of Schertz with certified copies of all insurance policies. 14. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City of Schertz within ten (10) business days after contract award and prior to starting any work by the successful Contractor's insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to the City of Schertz, all required endorsements identified in sections A, B, C and D, above shall be sent to the City of Schertz. The certificate of insurance and endorsements shall be sent to: City of Schertz Purchasing Department 1400 Schertz Parkway Schertz, TX 78154 CITY OF SCHERTZ Four B Paving, Inc Construction Agreement emailed to: purchasen a schertz.co Faxed to: 210- 619 -1169 PAGE 12 LIABILITY CERTIFICATE OF Y ewasmu Wow LIED _ Il'1_' r�,w Four B Paving, Inc Construction Agreement splete the certificate of insurance with the information listed below: A) Certificate of Insurance date B) Producer (Insurance Agency) Information — complete name, address, telephone information, & email address. C) Insured's (Insurance Policy Holder) Information — complete name & address information D) Insurer (name /names of insurance company) * *(Remember the city requires all insurance companies to be Authorized to do business in the State of Texas be rated by A.M. Best with a rating of B+ (or better) Class VI (or higher) or otherwise be acceptable to the City if not rated by A.M. Best) E) NAIC # (National Association of Insurance Commissioners, a # that is assigned by the State to all insurance companies) F) Insurer letter represents which insurance company provides which type of coverage from D G) General Liability Insurance Policy — must have an (x) in box. Also, "Occurrence" type policy — must have an (x) in the box (occurrence policy preferred but claims made policy can be accepted with special approval) H) This section shall be filled in with "Y" for yes under Additional Insured for all coverages, except for Contractor Liability and Workers' Compensation. There shall also be a "Y" for yes under all coverages for subrogation waived. I) Automobile Liability Insurance — must be checked for Any Auto, All Owned Autos, Hired Autos J) Umbrella Coverage — must be checked in this section and by occurrence whenever it is required by written contract and in accordance with the contract value. K) Worker's Compensation and Employers Liability Insurance — information must be completed in this section of the certificate of insurance form (if applicable). L) Builder's Risk Policy — for construction projects as designated by the City of Schertz. Professional Liability Coverage — for professional services if required by the City of Schertz. M) Insurance Policy #'s N) Insurance policy effective dates (always check for current dates) O) Insurance Policy limits (See Insurance Requirements Checklist) P) This section is to list projects, dates of projects, or location of project. Endorsements to the insurance policy(ies) must be provided separately and not in this section. The following endorsements are required by the City of Schertz. (1) Adding the City of Schertz as an additional insured. The "additional insured" endorsement is not required for professional liability and workers compensation insurance; and (2) Waiver of Subrogation (3) Primary and Non - Contributory (4) Cancellation Notice Q) City of Schertz's name and address information must be listed in this section R) Notice of cancellation, non - renewal, or material change to the insurance policy(ies) must be provided to the City of Schertz in accordance with a cancellation notice endorsement to the policy and /or per the policy provisions based on the endorsement adding the city as an additional insured. (Sec. 1811.155, Tex. Ins. Code) S) The certificate must be signed by the Authorized Agent in this section of the certificate form. CITY OF SCHERTZ PAGE 14 Four B Paving, Inc Construction Agreement Exhibit "C" CITY OF SCHERTZ PAGE 15 Four B Paving, Inc Construction Agreement RESOLUTION NO. 21 -R -84 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES IN AN AMOUNT NOT TO EXCEED $5,10.00 WITH 4 B ASPHALT PAVING 1 11 n ow,"lla 1 ml&l1l . l such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of August 2021. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor Brenda Dennis, City Secretary (CITY SEAL) 50234811.1 ei IRIUM City Council August 24, 2021 Meeting: Department: Executive Team Agenda No. 7. Subject: Resolution No. 21 -R -85 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing approval of the allocation of funds for the American Rescue Plan Act of 2021, and other matters in connection therewith. (M. Browne /S. Gonzalez) BACKGROUND The 117th United States Congress passed a $1.9 trillion economic stimulus bill called The American Rescue Plan. Act of 2021 ( "ARPA ") which was signed into law by President Biden on March 11, 2021. ARPA will deliver $350 billion for eligible state, local, territorial, and Tribal governments and the City of Schertz will receive a total of $10,417,416.86 from ARPA. This amount will be delivered in two equal disbursements or tranches and will equate to $5,208,708.43 per tranche. There are five categories outlined in ARPA where funds can be spent and per discussion held at the City Council Budget Retreat on August 6, 2021, staff recommends allocating the funds as such. First Tranche Disbursement (funds spread across all 5 categories) • Category 1: Support public health expenditures - $303,000 • Propsed amount will cover overtime for Police and EMS salaries from March 2, 2021 • Use funds for acceleration of the City's Classification and Compensation Study • Category 2: Address negative economic impacts caused by the public health emergency - $1,000,000 • Use funds to create a grant program for businesses /non - profits • Category 3: Replace lost public sector revenue - $925,000 • Reimbursement for lost revenues City -wide (except utilities) • Use funds to put toward the City's Street Preservation and Maintenance program for FY 21/22, to go toward an ambulance purchase, and to help fund increases in City's minimum wage for all employees • Category 4: Provide premium pay for essential workers - $500,000 • One -time lump sum of $1,000* for every City employee ( *amount will vary depending on the employee as it will be calculated on a pro -rata basis, based on the dates of the Emergency Declaration) • Category 5: Invest in water, sewer, and broadband infrastructure - $2,480,000 • Use funds for identified water, sewer and broadband infrastructure projects • Master Communication Plan • Generators for Edwards Wells and NACO Tower /I35 Morning Drive and Corbett Water Towers • Crest Oak Sewer Line • FM 1518 Utility Relocates Second Tranche Disbursement (funds targeted to a single category) • Category 5: Invest in water, sewer, and broadband infrastructure - $5,208,708.43 • Projects have not been identified, but will assign all funds to this category GOAL The goal of utilizing ARPA funds is to speed up the recovery from the economic and health effects of the Covid -19 pandemic. C01304 104 100111111'd.191 \19119 r The community will benefit as the City will have the funding to work on necessary capital projects. k1l"L74 ILVS Ell awe] a N PEOL13 OF 104 101011101 OWIT" I [Ilk, Approve Resolution 21 -R -85. FISCAL IMPACT Anticipating no fiscal impact as the City will receive AR-PA money from the Federal government. Approve Resolution 21 -R -85. Attachments Resolution 21 -R -85 RESOLUTION NO. 21 -R -85 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING APPROVAL OF THE ALLOCATION OF FUNDS FOR THE AMERICAN RESCUE PLAN ACT OF 2021, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the 1171h United States Congress passed a $1.9 trillion economic stimulus bill called The American Rescue Plan Act of 2021 ( "ARPA ") which was signed into law by President Biden on March 11, 2021; and WHEREAS, ARPA will deliver $350 billion for eligible state, local, territorial, and Tribal governments; and WHEREAS, the intent of ARPA is to speed up the recovery from the economic and health effects of the Covid -19 pandemic; and WHEREAS, the City of Schertz will receive a total of $1.0,417,41.6.86 from ARPA, which will be delivered in two equal disbursements or tranches and will equate to $5,208,708.43 per tranche; and WHEREAS, funds must by obligated by December 31, 2024 and the end of period of performance is December 31, 2026; and WHEREAS, there are five categories outlined in ARPA where funds can be spent; and WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City allocate ARPA funds in each category; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the allocation of ARPA funds. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby approves the following recommendations to allocate ARPA funding: First Tranche Disbursement (funds spread across all 5 cater) • Category 1: Support public health expenditures - $303,000 • Category 2: Address negative economic impacts caused by the public health emergency - $1,000,000 • Category 3: Replace lost public sector revenue - $925,000 • Category 4: Provide premium pay for essential workers - $500,000 • Category 5: Invest in water, sewer, and broadband infrastructure - $2,480,000 Second Tranche Disbursement (funds targeted to a single gory) • Category 5: Invest in water, sewer, and broadband infrastructure - $5,208,708.43 Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of August, 2021. CITY OF SCHE.RTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary 50506221.1 - 2 - (CITY SEAL) 50506221.1 - 3 - ei Olum City Council August 24, 2021 Meeting: Department: Emergency Medical Services Agenda No. 8. Subject: Resolution No. 21 -R -89 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing an additional six (6) employees to the EMS Department. (C. Kelm /J. Mabbitt) On July 27, 2021 Council approved a Task Order with AACOG to provide Emergency Medical Servicies on JBSA- Randolph. The requirements for the Task Order are to provide a 24 hour ambulance on JBSA- Randolph. The task order begins on September 27, 2021. Adding a 24 hour ambulance requires the addition of six (6) personnel. If approved, these employees will start on September 11, 2021. GOAL To provide Emergency Medical Services to JBSA- Randolph. COMMUNITY BENEFIT Proving quality ambulance services to JBSA - Randolph - additionally, adding a 24 -hour ambulance will be a benefit to all the cities and areas we serve to reduce overall response times. Approval of Resolution No. 21 -R -89 authorizing an additional six (6) employees to the EMS Department Adding six (6) personnel is estimated to cost $450,171 which includes regular, OT, LTD, Longevity, FICA, TMRS, Health and Workers Compensation. These expenses were factored into the cost of providing services to JBSA - Randolph and will be reimbursed from the approved Task Order. RECOMMENDATION Staff recommends approval of Resolution No. 21 -R -89 Attachments Resolution 21 -R -89 RESOLUTION NO. 21 -R -89 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADDITION OF SIX (6) EMPLOYEES TO THE EMS DEPARTMENT, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the "City") entered into an Interlocal Agreement with AACOG to provide Emergency Medical Services on JBSA- Randolph; and WHEREAS, the City needs to hire an additional six (6) EMS employees to provide Emergency Medical Services on JBSA - Randolph; and WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City hire six (6) new EMS employees; and WHEREAS, the City Council has determined that it is in the best interest of the City to provide Emergency Medical Services on JBSA - Randolph. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the hiring of six (6) new EMS employees. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of August, 2021. CITY OF SCHE.RTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50506221.1 - 2 - ei 10um City Council August 24, 2021 Meeting: Department: Human Resources Agenda No. 9. Subject: Resolution No. 21 -R -90 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the City Manager to renew the agreement with Arthur J Gallagher and Co to provide Health Insurance Broker Services. (M. Browne /C. Kelm /J. Kurz) BACKGROUND In 2018, The City released a Request for Proposals (RFP) for these health insurance broker services, and six proposals were received. Proposals were reviewed and scored based on criteria including qualifications and experience, company operational information, cost, reputation, capability, resources, and project design and strategy. After evaluation and review of all proposals, staff recommended contracting with Arthur J Gallagher (AJG), the highest ranked firm, for broker services. By partnering with Gallagher, the City has been able to: L participate in the Texas Pharmacy Collaborative to help combat the rising cost of prescription drugs, 2. communicate directly with compliance attorneys, analysts, actuaries, and clinicians to allow staff to provide the best and most cost - effective benefit plan to City employees, I run monthly reports that allows staff to be proactive versus reactive, and 4. utilize a global firm that can leverage their extensive experience and size when engaging with carriers for our annual renewal. Gallagher has been a very capable and responsive partner, and their broad band of resources makes them an invaluable asset to the City. For this reason, the City desires to continue this partnership. The initial . term of the currently executed agreement expires September 30, 2021 and provides for two additional one (1) year extensions with mutual agreement by the City and Gallagher. GOAL Continue partnership with Gallagher for insurance broker services. COMMUNITY BENEFIT City employees and retirees will continue to receive high- quality service and assistance in selecting and utilizing their health insurance. Contracting with Arthur J Gallagher and Co has facilitated the design of innovative health plans and alignment of benefits with changes in the City's workforce, healthcare industry changes and increasing employee benefit costs. SUMMARY OF RECOMMENDED ACTION Staff recommends Council approval of Resolution 21 -R -90 authorizing the City Manager to renew the agreement with Arthur J Gallagher for broker services. u_' The annual cost to contract with Gallagher is $75,000. They have agreed to maintain this rate for the next two years. Funds have been budgeted and approved for broker services. 1 NOUVOL1 ILIA 1"01117_rI[17 ►1 Staff recommends Council approval of Resolution 21 -R -90 authorizing the City Manager to renew the agreement with Arthur J Gallagher for broker services. Attachments AJG Renewal NEIR •1 M I Wao I ILTS] so 1 01 0 X I- OXIN NMI" WR 9 9 WIMM, n D) 1,10 Revised April 24, 2019 Gallagher Insurance I Risk Management I Consulting CLIENT COVERAGE ACKNOWLEDGIMENT AND COMPENSATION DISCLOSURE STATEMENT FOR CITY OF SC1-IERTZ The following is the disclosure of fees and/or commissions to be paid to Gallagher as a result • its Broker of Record relationship to Client's Group Health and Welfare Plan and any relationships, • agreements Gallagher has with any insurance companies selected by Client as noted above. Gallagher, as Broker of Record, will receive the following initial and renewal sale commissions expressed as percentage • gross premium payments, • fees as agreed upon by Client: Line of Third Coverage Supplemental Commission, Party Effective e ices Compensatiow ompensation - - ------- ----- Date •--- ons hing 1 Gallagher 09/24/202 -Se 1 - ------ - - - -• Blue Cross Blue Sn. 0 to l Shield • Texas P 0% 0 Drerniurn 0% to 1.25% • i remium Discovery 01/01/202 Benefits I • ke-- O%to5%of-- i premium 0% to 1.25%, ofl. premium Commissions include all commissions/ fres paid to Gallagher that are attributable to a contract or policy between a plan and an insurance company, or insurance service. This includes indirect fees that are paid to Gallagher paid by a third party, and includes, among other things, the payment of "finders' Jims" or other fts to Gallagher I)r atransaction or service involving the plan. Gallagher companies may receive supplemental compensation reErred to in a variety of terms and definitions, such as contingent commissions, additional commissions and supplemental commission. Direct Fees include compensation to Gallagher paid for directly by the plan sponsor/Client. Gallagher Insurance I Risk Management I Consulting For more information on Gallagher's compensation arrangements, please visit www.ajg.com/compensation, In the event a Client wishes to register a formal complaint regarding compensation Gallagher receives, please send an email to Compensation—Complaints@ajg,com. Thank you for your business and continued confidence in the services Gallagher provides to you and your employees, We sincerely appreciate the opportunity to serve City of Schertz. Please let us know if you have any questions regarding this information or would Eke more detail. Accepted by: CITY OF SCHMTZ By: Name MQXK grpwM Title ["1111;1�11 ilj� By: Sett wlivi Name Betty inn Title Area P res ident Gallagher Insurance I Risk Management I Consulting Date: Date: December 11, 2020 RESOLUTION NO. 21 -R -90 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO RENEW THE AGREEMENT WITH ARTHUR J GALLAGHER AND CO TO PROVIDE HEALTH INSURANCE BROKER SERVICES AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City has a continuing need to contract with a professional consultant to advise the City on medical plans, dental plans, and additional insurance plans and to represent the City in finding, evaluating and negotiating with insurance provider; and WHEREAS, the City entered into an agreement with Arthur J Gallagher and Co. in 2018 for health insurance broker services and the contact may be extended for an additional two one (1) year terms with the mutual agreement of the City and Gallagher; and WHEREAS, the City Council has determined that it is in the best interest of the City to continue the partnership with Arthur J Gallagher Pro, Inc. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to renew the agreement with Arthur J Gallagher and Co. with an annual not to exceed of $75,000 unless otherwise negotiated and approved by City Council. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this :Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of August, 2021 ATTEST: Brenda Dennis, City Secretary (CITY SEAL) CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ei Olum City Council August 24, 2021 Meeting: Department: Fire Department Agenda No. 10. Subject: Resolution No. 21 -R -91- Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing the City Manager to sign an Interlocal Agreement for Fire Protection Services in Guadalupe County between the, City of Schertz, and the City of Seguin. (C. Kelm /K. Long /G. Rodgers) The Schertz Fire Department is charged with the responsibility of regional fire suppression, protection and prevention. The Fire Department responds to fire and emergency calls in portions of unincorporated Guadalupe County, and responds in support of other county departments when needed. This has been an annual agreement between Seguin, Cibolo, and the City of Schertz. One change to note, this year the agreement becomes a 1 -year agreement instead of a three -year agreement. In addition, Cibolo and Schertz will have separate contracts with the City of Seguin instead of all being on one ILA. GOAL Approval of Resolution 21 -R -91 to authorize the City Manager to sign the Interlocal Agreement for Fire Protection Services in Guadalupe County between the City of Schertz, and the City of Seguin. COMMUNITY BENEFIT Providing Fire Protection Services to these areas outside the City typically does not adversely impact our responses within the City. We would respond in that area for structure fires with or without the agreement due to our area -wide mutual aid agreement. By maintaining this agreement for Guadalupe County, we are able to receive some financial assistance along with providing services in an area that would otherwise be without fire service. SUMMARY OF RECOMMENDED ACTION Staff recommends Council approval of Resolution 21 -R -91 to authorize the City Manager to sign the Interlocal Agreement for Fire Protection Services in Guadalupe County between the City of Schertz, and the City of Seguin. FISCAL IMPACT The City will receive revenue from the City of Seguin in the amount of $37,000 per year under this agreement. This is a 10% increase from the last ILA. • I 1 Staff recommends Council approval of Resolution 21 -R -91 to authorize the City Manager to sign the Interlocal Agreement for Fire Protection Services in Guadalupe County between the City of Schertz, and the City of Seguin. Attachments RESOLUTION NO. 21 -R -91 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO SIGN AN INTERLOCAL AGREEMENT FOR FIRE PROTECTION SERVICES IN GUADALUPE COUNTY BETWEEN THE CITY OF SCHERTZ, AND THE CITY OF SEGUIN, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz Fire Rescue Department provides fire service to the citizens of Schertz and is a participant in multiple mutual aid agreements among other jurisdictions to provide and receive fire and rescue services; and WHEREAS, the County of Guadalupe has need of fire services in unincorporated Guadalupe County and historically contracts with the nearest fire departments to provide that service; and WHEREAS, it is of benefit to both parties and to the residents in those areas, to enter into this Agreement to efficiently provide that service to the areas designated in the Agreement ; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the City Manager to execute the Interlocal Agreement to provide fire service to areas within. Guadalupe County as set forth in Exhibit A B C and D. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of August 2021. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL Se guin Fire De pt JI A:b Response Area with /0" Current City Limits U. A F4f,101 xr 2621 AN ............ Vol ti ii4: Diselanner This snap was generated by Guadalupe Co, Road & Bi idge No claims are noide to the assures, ' v or compicteness or Bice information shown herein nor to its suitability for a particular use. The scale and location of all rnapped data are approximate, Senisa Blandford 08/10/2021 so 4 * I 9 47) E B 8 OA 0 2.5 5 10 Miles 0 N W E S Legend ED Seguin city limits Seguin Fire Dept. Guadalupe County Fi*ro, B 8 OA z Cq Ise E KVA LL COURT ST f- COURT 8 AgIrERNATE 90 FMS TW END DR LL a '1 4 I * Diselanner This snap was generated by Guadalupe Co, Road & Bi idge No claims are noide to the assures, ' v or compicteness or Bice information shown herein nor to its suitabifity for a particular use. The scale and location of all rnapped data are approx imate, Senisa Blandford 08/10/2021 9 47) E ffissQ*4R* -, ffi — 0 2.5 5 10 Miles a N W E S w, EXHIBIT C A� ^�0 i Schertz and Cibolo Fire Departments AJ Response Areas FM 1979 OAlt qN 13 G N W* E S Legend Cibolo Fire Dept Schertz Fire Dept 0 3 6 9 12 15 Miles STATE OF TEXAS COUNTY OF GUADALUPE INTERLOCAL AGREEMENT FOR FIRE PROTECTION SERVICES IN GUADALUPE COUNTY BETWEEN THE CITY OF SCHERTZ AND THE CITY OF SEGUIN This agreement is entered into by and between the City of Seguin ( "Seguin "), a municipal corporation situated in Guadalupe County, Texas and the City of Schertz ( "Schertz "), a municipal corporation situated in Guadalupe County, Texas (collectively the "Cities "). Authority is granted pursuant to the lnterlocal Cooperation Act, Chapter 791 of the Texas Government Code. WHEREAS, Guadalupe County desires to provide fire protection services to citizens of the County residing outside the city limits of the City of Seguin, in an area more particularly described in Exhibit "A" attached hereto and incorporate herein, hereinafter called the "designated area "; and WHEREAS, Guadalupe County desires to provide fire protection services to citizens of the County residing outside the city limits of the City of Schertz, in an area more particularly described in Exhibit "B" attached hereto and incorporate herein, hereinafter called the "designated area "; and WHEREAS, Guadalupe County desires to provide backup fire protection services to the Volunteer Fire Departments serving the unincorporated areas described in the above Exhibit "C "; and WHEREAS, the Cities currently provide fire protection services to their respective residents with fulltime professional personnel on a twenty -four hour, seven days a week basis and are willing to provide such services to certain areas of the County, according to the terms and conditions stated in an Interlocal Agreement between Guadalupe County and the City of Seguin; NOW, THEREFORE, in consideration of the mutual covenants and agreement stated herein, the Cities agree as follows: I. The purpose of this agreement is to allow Seguin to provide fire protection services to the designated areas as described in Exhibit "A;" and, to allow Schertz to provide fire protection services to the designated areas described in Exhibit "B ". Additionally, the cities will provide mutual aid fire protection services as needed to the other unincorporated areas of Guadalupe County. The term of this agreement shall be for three years, beginning October 1, 2021 and ending September 30, 2022. U1 Seguin and Schertz agree to provide fire protection services to the designated areas including extrication and other rescue services to support the EMS contract. Said services shall be provided from existing fire station locations within each of the respective Cities. It is understood and agreed that the fire fighting equipment and personnel of Seguin or Schertz shall give priority to calls within their respective city at all times. In the event of such emergency, the Seguin Fire/EMS Department and the Schertz Fire Department will call upon its mutual aid agreements to provide next available units. I&VA Seguin agrees to pay the sum Of $37,000.00 per year, paid in twelve monthly installments Of $3,083.33 to the City of Schertz for services rendered under this agreement following receipt of payment from Guadalupe County. V. The Cities agree that all equipment and personnel of Seguin and Schertz used in the provision of services hereunder shall be and remain the sole management and budgetary authority of the City Manager for each city. Vi. No amendment, modification, or alteration shall be binding unless the same be in writing, dated subsequent to the date hereof and duly executed by the Cities. VII. Notice to the City of Seguin shall be delivered to the City Manager, City of Seguin, 205 N. River Street, Seguin, Texas 78156. Notice to the City of Schertz shall be delivered to :City Manager, City of Schertz, 1400 Schertz Parkway, Schertz, Texas 781154. This agreement shall be binding upon and inure to the benefits of the Cities and their respective legal representatives, successors, and assigns where permitted by this agreement. VIII. In case any one or more of the provisions contained in this agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision thereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Ix. This agreement constitutes the sole and only agreement of the Cities and supersedes any prior understandings or written or oral agreements between and the Cities respecting the subject matter. W To the fullest extent permitted by law, each City shall and does hereby agree to indemnity, protect, defend, and hold harmless the other City, its officers, agents and employees, for, from and against all claims, demands, liabilities, damages, costs, suits, losses, liens, expenses, causes of action, judgments, and fees (including court costs, attorney's fees, and costs of investigation), of any nature, kind, or description by, through, or of any person or entity whomsoever arising out of, or alleged to have arisen out of, (in whole or in part) the work to be performed, or in any way whatsoever in connection therewith. Pursuant to Texas Government Code 791.006, the governmental unit that would have been responsible for furnishing the services in the absence of a contract is responsible for any civil liability that arises from the furnishing of those services. Nothing in this agreement adds to or changes the liability limits and immunities for a governmental unit provided by the Texas Tort Claims Act, Chapter lol, Civil Practices and Remedies Code, or other law. This agreement is not a joint enterprise for the purpose of assigning or determining liability. K" Any of the Cities shall have the right to terminate this agreement with a ninety (go) day written notice. This Agreement is executed this CITY OF SEGUIN By: Steve Parker City Manager City of Seguin Attest: Naomi Manski City Secretary day of , 2021. CITY OF SCHERTZ By: Mark Browne City Manager City of Schertz Brenda Dennis City Secretary ei 10um City Council August 24, 2021 Meeting: Department: Executive Team Agenda No. 11. Subject: Resolution 21 -R -92 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing approval of an Escrow Agreement for the QT on Schwab Road related to construction of a sewer line. (M.Browne /B. James) BACKGROUND The Developer of the QT gas station and convenience store proposed to be located at the frontage road of 11135 and Schwab road is requesting an escrow agreement to provide funding for the construction of a proposed future sewer line along Schwab Road. The Sewer Master Plan shows a sewer line ultimatley extending from Baugh Lane on the north side of the QT property, along Schwab Road, to the frontage road of IH 35. Ultimately this sewer line is proposed to be extended under 11135. Currently, sewer flows from the Amazon and Sysco facilities, as well as the proposed QT flow to the north where they are ultimatley treated by NBU per an agreement the City has with NBU. The extension along the QT property and under 11135 are anticipated to be needed as part of the City's ultimate sewer system, but that may change as part of the ongoing master sewer plan study. Given that the line in question, if built by QT would not provide any benefit until the City extends the line under IH 35 and given the lack of funding for that extension, the City is comfortable entering into an escrow agreement with the developer of the QT site. The agreement requires the developer to provide funding for construction of the line for the City to use to construct the line (at such time when the line is going to be extended under IH 35). If the City does not construct the line within 10 years, the funding is returned to the developer. GOAL Provide for the orderly development of infrastructure. COMMUNITY BENEFIT This agreement provides funding from the developer for the sewer line if it is built within 10 years. There is not benefit to having the developer construct a sewer line that is not going to be used and that the city has to maintain. Also, as no design has been done, so its not entirely clear where the sewer line will need to end to be able to be extended under IH 35. Approval of Resolution 21 R 92 authorizing an escrow agreement associated with the anticipated sewr line along Schwab Road. FISCAL IMPACT The developer is providing $152,000 for the construction of the sewer line. This cost estimate has been reviewed by the City Engineer. If not used within 10 years, the funds will be returned to the developer. Approval of Resolution 21 R 92. Attachments Res 21 R 92 Plat QT 4032 Sewer Cost Escrow Agreement RESOLUTION NO. 21 -R -92 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN EXCROW AGREEMENT REGARDING SEWER FACILITIES WITH THE QUIK TRIP CORPORATION, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, in order to file the plat for the QT 4032 Addition, the property owner is required to construct certain public improvements as required by the City of Schertz Unified Development Code; and WHEREAS, one of those improvement is to extend a sewer line along the frontage of Schwab Road, and WHEREAS, that sewer line will not provide service for other properties until such time as the City extends it under IH 35; and WHEREAS, there is not currently funding or a timeline for the future extension under IH 35; and WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter into an Escrow Agreement regarding Sewer Facilities associated with the Quik Trip Development on Lot 1, Block 2 of the QT 4032 Addition; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into an Escrow agreement generally in the form as attached per Exhibit "A ". BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute an escrow agreement with the owner of Lot 1, Block 2 of the QT 4032 Addition, generally as per the attached Exhibit "A ". Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. 50501288.1 Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which. this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 24th day of August, 2021. CITY OF SCHERTZ, TEXAS Mayor, Ralph Gutierrez City Secretary, Brenda Dennis (CITY SEAL) 50501288.1 EXHIBIT A 50501288.1 B -1 EXHIBIT B �. - - MAIN IMPROVEMENTS 50501288.1 B -1 OWNER'S ACKNOWLEDGEMENT STATE OF COUNTY OF I, THE UNDERSIGNED, OWNER OF THE LAND SHOWN ON THIS PLAT, AND DESIGNATED HEREIN AS THE QT 4032 PLAT, TO THE CITY OF SCHERTZ, TEXAS AND WHOSE NAME IS SUBSCRIBED HERETO, HEREBY DEDICATE FOR THE USE OF THE PUBLIC FOREVER ALL STREETS, ALLEYS, PARKS, WATER COURSES, DRAINS, EASEMENTS AND PUBLIC PLACES THEREON SHOWN FOR THE PURPOSE AND CONSIDERATION THEREIN EXPRESSED. OWNER /DEVELOPER: SAN ANTONIO ONE LTD. PARTNERSHIP LEGEND 0 IRF 1/2" IRON ROD FOUND 0 IRS 1/2" IRON ROD W/ A RED PLASTIC CAP DETROIT, MI 48201 -3421 STAMPED "MATKIN- HOOVER ENG. & SURVEY" SET o R/W MONUMENT FOUND ROW RIGHT -OF -WAY NCB NEW CITY BLOCK TX.D.O.T. TEXAS DEPARTMENT OF TRANSPORTATION VOL. VOLUME PG. PAGE D.R. DEED RECORDS P.R. PLAT RECORDS OPR OFFICIAL PUBLIC RECORDS OF COMAL COUNTY, TEXAS DPR DEED AND PLAT RECORDS OF COMAL COUNTY, TEXAS 765 EXISTING CONTOUR OWNER'S ACKNOWLEDGEMENT STATE OF COUNTY OF I, THE UNDERSIGNED, OWNER OF THE LAND SHOWN ON THIS PLAT, AND DESIGNATED HEREIN AS THE QT 4032 PLAT, TO THE CITY OF SCHERTZ, TEXAS AND WHOSE NAME IS SUBSCRIBED HERETO, HEREBY DEDICATE FOR THE USE OF THE PUBLIC FOREVER ALL STREETS, ALLEYS, PARKS, WATER COURSES, DRAINS, EASEMENTS AND PUBLIC PLACES THEREON SHOWN FOR THE PURPOSE AND CONSIDERATION THEREIN EXPRESSED. OWNER /DEVELOPER: SAN ANTONIO ONE LTD. PARTNERSHIP N50 °20'58 "E 216.65' CHARLES A. FORBES, OWNER (290C, AC), 201,006W26O,265 2111 WOODWARD AVE STE 910 ` N58 °57'42 "E DETROIT, MI 48201 -3421 16.00' o IRS STATE OF " ""' COUNTY OF N31 °02'02 "W _ice U) O UUzU 20.00' CI) U r BEFORE ME, THE UNDERSIGNED AUTHORITY, ON THIS DAY PERSONALLY APPEARED IRS UtJ C, NO, 202,0060029139 0', -,R.7 CHARLES A. FORBES KNOWN TO ME TO BE PERSON WHOSE NAME IS SUBSCRIBED TO a T } 1 t,, tt ? � r.. THE FOREGOING INSTRUMENT, AND ACKNOWLEDGED TO ME THAT HE EXECUTED THE N58 °57'58 "E �. SAME FOR PURPOSES AND CONSIDERATION THEREIN STATED. 17.00' A/01., z,, 7 PG si1, 7 "T `1 17' PRIVATE GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS DAY OF DRAINAGE EASEMENT 20 _ 16' PUBLIC SANITARY SEWER EASEMENT OFFSITE EASEMENT AREA — 48.88' 0.45 ACRES �S15 °29'58 "W NOTARY PUBLIC 81.76' .88' 1 19,577 . FT. OWNER'S ACKNOWLEDGEMENT STATE OF TEXAS COUNTY OF BEXAR I, THE UNDERSIGNED, OWNER OF THE LAND SHOWN ON THIS PLAT, AND DESIGNATED Ifs HEREIN AS THE QT 4032 PLAT, TO THE CITY OF SCHERTZ, TEXAS AND WHOSE NAME IS SUBSCRIBED HERETO, HEREBY DEDICATE FOR THE USE OF THE PUBLIC FOREVER ALL cr t STREETS, ALLEYS, PARKS, WATER COURSES, DRAINS, EASEMENTS AND PUBLIC PLACES THEREON SHOWN FOR THE PURPOSE AND CONSIDERATION THEREIN Q-, EXPRESSED.+ + a 17.0' OWNER /DEVELOPER: MATTHEW D. MILLER, PRESIDENT `'� ' N31 °02'02 "W QT SOUTH, LLC.> 249.39' 742 NW LOOP 410 STE 102 SAN ANTONIO, TX 78216 ( <.: N31 °02'02 "W STATE OF TEXAS 585.1 T COUNTY OF BEXAR fr BEFORE ME THE UNDERSIGNED AUTHORITY ON THIS DAY PERSONALLY APPEARED c 33 0' MATTHEW D. MILLER KNOWN TO ME TO BE PERSON WHOSE NAME IS SUBSCRIBED TO TRACT A ACCESS AN[ THE FOREGOING INSTRUMENT, AND ACKNOWLEDGED TO ME THAT HE EXECUTED THE r ti, 7 OV r Vt rt I , f rS M i"tl° SAME FOR PURPOSES AND CONSIDERATION THEREIN STATED. (` OC' NO' 20200660(Y2`93,9, °> PJ111' 33' PRIVATE GIVEN UNDER MY HAND AND SEAL OF OFFICE THIS DAY OF DRAINAGE EASEMENT 20 S53'1 8'58"W 33.16- - NOTARY PUBLIC CERTIFICATE OF PLATTING ENGINEER STATE OF TEXAS COUNTY OF BEXAR I, THE UNDERSIGNED, AS A REGISTERED PROFESSIONAL ENGINEER IN THE STATE OF TEXAS HEREBY CERTIFY THAT PROPER ENGINEERING CONSIDERATION HAS BEEN GIVEN TO THIS PLAT. PRELIMINARY, THIS DOCUMENT SHALL NOT BE RECORDED FOR ANY PURPOSE, "FOR REVIEW PURPOSES ONLY" AARON K. PARENICA, P.E. DATE LICENSED PROFESSIONAL ENGINEER TEXAS REGISTRATION NO. 99323 CITY By: s N Megan Harrison, Planner Planning &Community Development EP 08/12/2021 1:40:57 PM �kPOrtA'P lae __ Rnrnrcinht n 9n9n Kimley -Horn and Associates, Inc. All rights reserved VARIABLE W07H GRANTOR ACCESS S`" sA D1l:NT SURVEYOR: MATKIN HOOVER ENGINEERING & SURVEYING 8 SPENCER ROAD, SUITE 300 BOERNE, TEXAS 78006 PH: (830) 249-0600 CONTACT: KYLE PRESSLER, R.P.L.S. FIRM NO. F- 10024000 OF 2, BLO K N50 °20'58 "E 216.65' zl t V 1 /f ii 7t /!p /t;Jr (290C, AC), 201,006W26O,265 00ATIC, . wig/ CECIATRAI l:.AsS BAUGH LANE o 1 CALLED 60' R.O.W. /RS (DOC. NO. 201006026626, PLAT) nitiQ° r,7' rQ"G " o Fai nn, ch ! 608.00' `— /RS ( 20' PUBLIC WATER AND SANITARY SEWER EASEMENT 13' PRIVATE CRY OF 7f f' ER 77 DRAINAGE EASEMENT / C / rw) 29623' LOT 1 BLOCK 2 35' R.O.W. DEDICATION l 6.06 ACRES I 263,999 SQ. FT LO va F'i' BLE APOTH GRAWOR N ACCESS FASEMENT 63,315 i1 RF � co (t51OC. NO, 2C),2.?GJ?.0,.�. <af?0: 0.'P,R,) >e r`c. O �'T ^,'"+,r';'., 07 ,5AO,"FC 1,fC iT } d 70 1 t v 6Af1A64,N O 56.2811 N50 °20'58 "E 216.65' co n a v Q �o� LOT 2 s.o' " its m �0U) BLOCK 2 /RS I o =-I ° 1.88 ACRES U) O UUzU 81,704 SQ. FT. CI) U r TRACT B ACCESS r I f UtJ C, NO, 202,0060029139 0', -,R.7 876` AA" tt, UN t,`i &`77,1_177F5 11E71 a T } 1 t,, tt ? � r.. yak, �. 7 LA/T PV E'CN` S 1 , � yt A/01., z,, 7 PG si1, 7 "T `1 RESOLVED PROPERTY CORNER CERTIFICATE OF PLATTING SURVEYOR -t) tf 20' PUBLIC RS UT/LITY EASEMENT _S30 °39'02 "E Arr ' ! 1"v4 1 205.37' a:,. �. . ✓c J't T1. ^,�T 20' ELECTRIC EASEMENT AND AERIAL ONLY CATVIRBER17ELEPHONE EASEMENT 4 WATER i, 1 �.61�t % ' S59 °20'58 "W 147.41' 3 cITYoF Certified By: N Jerad Moheit Public Works Department BOO 08/03/2021 4:44:18 PM R�'ORA'fE93 °h 1 3 y1 r', / f 69412 A� f' SS -AR7 r^ rr f `G'1 V L, LAC? x' . a 35.00' t I 1f �1 `12" IRON ROD' IT`I PLASTIC CAP STAMPED "BPI" l I R.O.W. DEDICATION 0.41 ACRES ZI-1 SQ. FT. ~ J Co co n a v Q �o� w � moo= its m �0U) Q D 00 o =-I ° U) O UUzU CI) U r 4 O La a �. A 'A ; � yt 7 "T `1 RESOLVED PROPERTY CORNER — 48.88' �S15 °29'58 "W 81.76' .88' 1 = 32 _ _.m L.88' – -- -_,- 290.86',, /RS S53.1 8' 58 "W 330.78' INTERSTATE HWY 3 VARIABLE WIDTH R.O.W. 16' WATER LINE EASEMENT CSJ NO. 16 -5 -39 CITY OF SCHERTZ TXDOT i APPROVAL OF CITY PLANNING AND ZONING COMMISSION THIS OF THE QT 4032 FINAL PLAT HAS BEEN SUBMITTED TO AND CONSIDERED BY THE CITY PLANNING AND ZONING COMMISSION OF THE CITY OF SCHERTZ, TEXAS AND IS HEREBY APPROVED BY SUCH COMMISSION. DATED THIS DAY OF 20 BY: CHAIRPERSON BY:SECRETARY STATE OF TEXAS COUNTY OF KENDALL I, THE UNDERSIGNED, A REGISTERED PROFESSIONAL LAND SURVEYOR IN THE STATE OF TEXAS, HEREBY CERTIFY THAT THIS PLAT IS TRUE AND CORRECT WAS PREPARED FROM AN ACTUAL SURVEY OF THE PROPERTY MADE UNDER MY SUPERVISION ON THE GROUND. PRELIMINARY, THIS DOCUMENT SHALL NOT BE RECORDED FOR ANY PURPOSE, "FOR REVIEW PURPOSES ONLY" KYLE PRESSLER, R.P.L.S. DATE TEXAS REG. PROFESSIONAL LAND SURVEYOR NO. 6528 CERTIFICATION OF CITY ENGINEER I, THE UNDERSIGNED CITY ENGINEER OF THE CITY OF SCHERTZ, TEXAS HEREBY CERTIFY THAT THIS SUBDIVISION PLAT CONFORMS TO ALL REQUIREMENTS OF THE SUBDIVISION REGULATIONS OF THE CITY AS TO WHICH THIS APPROVAL IS REQUIRED. CITY ENGINEER R/W MONUMENT FOUND L.'� �sG r r 0,6`45 r,' ;trt OF .,_.13�.; S50'1 7'49"W 101.24' R W MONUMENT FOUND UTILITY PROVIDER CERTIFICATIONS THIS PROPOSED SUBDIVISION PLAT HAS BEEN REVIEWED AND APPROVED BY THE CIBOLO CREEK MUNICIPAL AUTHORITY (CCMA) FOR WASTEWATER TREATMENT PLANT CAPACITY. ALL FEES DUE FOR IMPACT TO THE SYSTEM AT THE TIME OF CONNECTION WILL BE CALCULATED AT SUBMITTAL OF BUILDING PERMIT APPLICATION AT THE THEN CURRENT FEE SCHEDULE. AGENT FOR CIBOLO CREEK MUNICIPAL AUTHORITY NBU CERTIFICATION THIS PLAT OF QT 4032 HAS BEEN SUBMITTED AND APPROVED BY NEW BRAUNFELS UTILITIES FOR RECORDING. BY: NEW BRAUNFELS UTILITIES GRAPHIC SCALE IN FEET 0 50 100 200 NBU NOTES: 1. MAINTENANCE OF DEDICATED UTILITY EASEMENTS IS THE RESPONSIBILITY OF THE PROPERTY OWNER. ANY USE OF AN EASEMENT, OR ANY PORTION OF IT, INCLUDING LANDSCAPING OR DRAINAGE FEATURES, IS SUBJECT TO AND SHALL NOT CONFLICT WITH THE TERMS AND CONDITIONS IN THE EASEMENT, MUST NOT ENDANGER OR INTERFERE WITH THE RIGHTS GRANTED BY THE EASEMENT TO NEW BRAUNFELS UTILITIES, ITS SUCCESSORS AND ASSIGNS, AND SHALL BE SUBJECT TO APPLICABLE PERMIT REQUIREMENTS OF THE CITY OF NEW BRAUNFELS OR ANY OTHER GOVERNING BODY. THE PROPERTY OWNER MUST OBTAIN, IN ADVANCE, WRITTEN AGREEMENT WITH THE UTILITIES TO UTILIZE THE EASEMENT, OR ANY PART OF IT. 2. UTILITIES WILL POSSESS A 5' WIDE SERVICE EASEMENT TO THE DWELLING ALONG THE SERVICE LINE TO THE SERVICE ENTRANCE. THIS EASEMENT WILL VARY DEPENDING UPON LOCATION OF DWELLING AND SERVICE. 3. UTILITIES SHALL HAVE ACCESS TO THE METER LOCATIONS FROM THE FRONT YARD AND METER LOCATIONS SHALL NOT BE LOCATED WIITHIN A FENCED AREA. 4. EACH LOT MUST HAVE ITS OWN WATER AND SEWER SERVICE AT THE OWNER /DEVELOPER'S EXPENSE. 5. DO NOT COMBINE ANY NEW UTILITY EASEMENTS (UE) WITH DRAINAGE EASEMENTS (DE) OR MAKE CHANGES IN GRADE WITHIN THE UTILITY EASEMENTS (LIE) WITHOUT WRITTEN APPROVAL FROM NEW BRAUNFELS UTILITIES. GENERAL NOTES: 1. NOTICE: SELLING A PORTION OF THIS ADDITION BY METES AND BOUNDS IS A VIOLATION OF CITY ORDINANCES AND STATE LAW AND IS SUBJECT TO FINES AND WITHHOLDING OF UTILITIES AND PERMITS. 2. ACCORDING TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY FLOOD INSURANCE RATE MAP, COMMUNITY PANEL NUMBER 48091C0440F, FOR COMAL COUNTY, TEXAS, AND INCORPORATED AREAS, DATED SEPTEMBER 2, 2009, PORTIONS OF THE TRACT SHOWN HEREON LIE WITHIN ZONE "X" (AREAS DETERMINED TO BE OUTSIDE THE 0.2% ANNUAL CHANCE FLOODPLAIN). 3. ALL PRIVATE OPEN SPACE, COMMON AREAS, GREENBELTS, DRAINAGE, EASEMENT, ETC. ARE THE RESPONSIBILITY OF THE DEVELOPER OR ITS SUCCESSORS AND /OR ASSIGNS. 4. NUMBER OF BUILDABLE LOTS: 2 TxDOT NOTES: 1. FOR RESIDENTIAL DEVELOPMENT DIRECTLY ADJACENT TO STATE RIGHT -OF -WAY THE DEVELOPER SHALL BE RESPONSIBLE FOR ADEQUATE SETBACK AND /OR SOUND ABATEMENT MEASURES FOR FUTURE NOISE MITIGATION. 2. OWNER /DEVELOPER IS RESPONSIBLE FOR PREVENTING ANY ADVERSE IMPACT TO THE EXISTING DRAINAGE SYSTEM WITHIN THE HIGHWAY RIGHT -OF -WAY. 3. MAXIMUM ACCESS POINTS TO STATE HIGHWAY FROM THIS PROPERTY WILL BE REGULATED AS DIRECTED BY TXDOT'S "ACCESS MANAGEMENT MANUAL ". LOT 1, BLOCK 2 OF THE PROPERTY IS ELIGIBLE FOR MAXIMUM COMBINED TOTAL OF 1 (ONE) SHARED ACCESS POINT TO IH 35 TO BE SHARED WITH LOT 2 BLOCK 2, BASED ON AN OVERALL PLATTED FRONTAGE OF APPROXIMATELY 286 FEET. LOT 2 BLOCK 2 IS ELIGIBLE FOR MAXIMUM COMBINED TOTAL OF 1 (ONE) SHARED ACCESS POINT TO IH 35, BASED ON AN OVERALL PLATTED FRONTAGE OF APPROXIMATELY 294 FEET. ANY ADDITIONAL FUTURE ACCESS WILL BE REGULATED AS DIRECTED BY TXDOT'S "ACCESS MANAGEMENT MANUAL ". THE EXISTING SOUTHBOUND ENTRANCE RAMP IS TO BE REMOVED IN THE NEAR FUTURE BY TXDOT. WHERE TOPOGRAPHY OR OTHER EXISTING CONDITIONS MAKE IT INAPPROPRIATE OR NOT FEASIBLE TO CONFORM TO THE CONNECTION SPACING INTERVALS THE LOCATION OF REASONABLE ACCESS WILL BE DETERMINED WITH CONSIDERATION GIVEN TO THE TOPOGRAPHY, ESTABLISHED PROPERTY OWNERSHIPS, UNIQUE PHYSICAL LIMITATIONS, AND /OR PHYSICAL DESIGN CONSTRAINTS. THE SELECTED LOCATION SHOULD SERVE AS MANY PROPERTIES AND INTERESTS AS POSSIBLE TO REDUCE THE NEED FOR ADDITIONAL DIRECT ACCESS TO THE HIGHWAY, IN SELECTING LOCATIONS FOR FULL MOVEMENT INTERSECTIONS, PREFERENCE WILL BE GIVEN TO PUBLIC ROADWAYS THAT ARE ON LOCAL THOROUGHFARE PLANS. 4. IF SIDEWALKS ARE REQUIRED BY APPROPRIATE CITY ORDINANCE, A SIDEWALK PERMIT MUST BE APPROVED BY TxDOT, PRIOR TO CONSTRUCTION WITHIN STATE RIGHT -OF -WAY, LOCATIONS OF SIDEWALKS WITH STATE RIGHT -OF -WAY SHALL BE AS DIRECTED BY TxDOT. 5, ANY TRAFFIC CONTROL MEASURES (LEFT -TURN LANE, RIGHT TURN LANE, SIGNAL, ETC.) FOR ANY ACCESS FRONTING A STATE MAINTAINED ROADWAY SHALL BE THE RESPONSIBILITY OF THE DEVELOPER /OWNER. BEARING REFERENCE NOTE: BEARINGS ARE BASED ON THE STATE PLANE COORDINATE SYSTEM ESTABLISHED FOR THE TEXAS SOUTH CENTRAL ZONE 4204, NORTH AMERICAN DATUM (NAD) OF 1983. DISTANCES SHOWN HEREON ARE GRID UNITS. FLOODPLAIN NOTE: ANY DEVELOPMENT SHALL BE IN ACCORDANCE WITH FLOODPLAIN ORDINANCE IN EFFECT AT THE TIME OF CONSTRUCTION APPLICATION. ZONING NOTE: THE SUBJECT PROPERTY IS CURRENTLY ZONED GENERAL BUSINESS (GB) FINAL PLAT OF QT 4032 LOTS 1 -2, BLOCK 2 AN 8.80 ACRE TRACT OF LAND SITUATED IN THE CITY OF SCHERTZ, OUT OF THE C. GAHAGAN SURVEY NO. 258, ABSTRACT 182, COMAL COUNTY, TEXAS, INCLUSIVE OF A 0.41 ACRE RIGHT -OF -WAY DEDICATION AND A 0.45 ACRE OFFSITE EASEMENT AREA, AND BEING A PORTION OF A CALLED 89.412 ACRE TRACT OF LAND AS CONVEYED TO SAN ANTONIO ONE LIMITED PARTNERSHIP OF RECORD IN VOLUME 803 PAGE 781 OF THE DEED RECORDS OF COMAL COUNTY, TEXAS, AND ALL OF A CALLED 8.35 ACRE TRACT OF LAND AS DESCRIBED AND CONVEYED IN DOCUMENT NO. 202006016332 OF THE OFFICIAL PUBLIC RECORDS OF COMAL COUNTY. TEXAS. SHEET 1 OF 1 QT 4032 Sanitary Sewer Costs Item unit price Qty Units Cost Mobilization $18,000.00 1 LS $18,000.00 Ground Preparation $0.00 1 LS $0.00 8" PVC Sewer Line $135.00 556 LF $75,060.00 Manholes $10,000.00 2 EA $20,000.00 Trench Restoration $62.34 556 LF $34,661.04 Traffic Control 1 $4,500.00 1 1 LS 1 $4,500.00 Total: $152,221.04 ESCROW AGREEMENT THIS Escrow Agreement (this "Agreement ") made and entered into as of this of Au ust, 2021 by and among QT South LLC (the "Developer "), City of Schertz, "City "), and Chicago Title San Antonio as Escrow Agent, a organized and existing under the laws of the State of Texas ( "the Escrow Agent "). u day Texas (the WHEREAS, Developer and City have entered into an agreement whereby the City shall construct certain Public Improvements within the next ten (10) years, to wit: an 8" sewer line for approximately 556 feet along the west boundary of Lot 1, Block 2 of the QT 4032 Addition, adjacent to Schwab Road and 2 manholes (Exhibit A). WHEREAS, Developer, rather that construct said improvements at this time, have agreed that it is more beneficial to them to pay the estimated costs of the improvement, as shown on Exhibit B, into an escrow account for the City to draw upon at such time the City determines it is in the City's interest to construct the improvements. WHEREAS, Escrow Agent hereby agrees to hold the Escrow Funds, pursuant to the terms of this Agreement, for a period not to exceed ten (10) years from the date of deposit. Should the City not draw upon the Escrowed Funds prior to the expiration of the ten (10) year terms, the Escrowed Funds shall be returned to Developer or Developer's assigns. AGREEMENT NOW, THEREFORE, the Developer, the City and Escrow Agent agree to the terms of this Agreement as follows: 1. Commencement of Duties. Simultaneously with the execution and delivery of this Agreement, shall transfer to the Escrow Agent the aggregate sum of One Hundred Fifty Two Thousand Dollars ($152,000) (the "Escrowed Funds "). Upon receipt of the Escrowed Funds and after the parties' submission of all documentation required by the Escrow Agent to comply with the :Bank Secrecy Act, the duties, and obligations of each of the parties to this Agreement will commence. 2. Operation of the Escrow. With respect to any requested disbursement, the Developer and the City (i) certify they have reviewed any wire instructions set forth in such written disbursement direction to confirm such wire instructions are accurate, (ii) agree to indemnify and hold harmless the Escrow Agent from and against any and all claim, demand, loss, liability, or expense sustained, including but not limited to attorney fees, and expenses resulting directly or indirectly as a result of making the disbursement requested, and (iii) agree they will not seek recourse from the Escrow Agent as a result of losses incurred by it for making the disbursement in accordance with the disbursement direction. City of Schertz Escrow Agreement Page 1 of 7 3. Escrowed Funds. Upon receipt of the Escrowed Funds, the Escrow Agent shall hold the Escrowed Funds in escrow pursuant to the terms of this Agreement. Until such time as the Escrowed Funds shall be distributed by the Escrow Agent as provided herein, unless the Escrow Agent is otherwise directed in writing in a joint written investment direction signed by the Develope and the City, the Escrowed Funds shall be invested and reinvested by the Escrow Agent in the fund. The parties hereto acknowledge that the Escrow Agent does not have a duty, nor will it undertake any duty to provide investment advice. (a) The Escrow Agent shall be entitled to sell or redeem any such investment as necessary to make any distributions required under this Agreement and shall not be liable or responsible for any loss resulting from any such sale or redemption. (b) Income, if any, resulting from the investment of the Escrowed Funds shall be retained by the Escrow Agent and shall be considered, for all purposes of this Agreement, to be part of the Escrowed Funds. 4. Duties of the Escrow Agent. The Escrow Agent shall have no duties or responsibilities other than those expressly set forth in this Agreement, and no implied duties or obligations shall be read into this Agreement against the Escrow Agent. The Escrow Agent has no fiduciary or discretionary duties of any kind. The Escrow Agent is not a party to, or bound by, the Purchase Agreement or any other agreement among the other parties hereto, and the Escrow Agent's duties shall be determined solely by reference to this Agreement. The Escrow Agent shall have no duty to enforce any obligation of any person, other than as provided herein. The Escrow Agent shall be under no liability to anyone by reason of any failure on the part of any party hereto or any maker, endorser or other signatory of any document or any other person to perform such person's obligations under any such document. 5. Liabilily of the Escrow Agent; Indemnification. The Escrow Agent acts hereunder as a depository only. The Escrow Agent is not responsible or liable in any manner for the sufficiency, correctness, genuineness, or validity of this Escrow Agreement or with respect to the form of execution of the same. The Escrow Agent shall not be liable for any action taken or omitted by it, or any action suffered by it to be taken or omitted, in good faith, and in the exercise of its own best judgment, and may rely conclusively and shall be protected in acting upon any order, notice, demand, certificate, opinion or advice of counsel (including counsel chosen by the Escrow Agent), statement, instrument, report or other paper or document (not only as to its due execution and the validity and effectiveness of its provisions, but also as to the truth and acceptability of any information therein contained) which is believed by the Escrow Agent to be genuine and to be signed or presented by the proper person(s). The Escrow Agent shall not be held liable for any error in judgment made in good faith by an officer or employee of the Escrow Agent unless it shall be proved that the Escrow Agent was grossly negligent in ascertaining the pertinent facts or acted intentionally in bad faith. The Escrow Agent shall not be bound by any notice of demand, or any waiver, modification, termination or rescission of this Agreement or any of the terms hereof, unless evidenced by a writing delivered to the Escrow Agent signed by the proper party or parties and, if the duties or rights of the Escrow Agent are affected, unless it shall give its prior written consent thereto. In no event shall the Escrow Agent be liable for incidental, indirect, special, consequential or punitive damages or penalties (including, but not limited to lost profits), even if the Escrow City of Schertz Escrow Agreement Page 2 of 7 Agent has been advised of the likelihood of such damages or penalty and regardless of the form of action. The Escrow Agent shall not be responsible for delays or failures in performance resulting from acts beyond its control, including without limitation acts of God, strikes, lockouts, riots, acts of war or terror, epidemics, governmental regulations, fire, communication line failures, computer viruses, power failures, earthquakes, or other disasters. The Escrow Agent shall not be obligated to take any legal action or commence any proceeding in connection with the Escrowed Funds, any account in which Escrowed Funds are deposited, this Agreement or any other agreement, or to appear in, prosecute or defend any such legal action or proceeding. The Escrow Agent may consult legal counsel in the event of any dispute or question as to the construction of any provisions hereof or its duties hereunder, and it shall incur no liability and shall be fully protected in acting in accordance with the opinion or instructions of such counsel. The Escrow Agent shall not be responsible, may conclusively rely upon and shall be protected, indemnified and held harmless by Developer and Cam, acting jointly and severally, for the sufficiency or accuracy of the form of, or the execution, validity, value or genuineness of any document or property received, held or delivered by it hereunder, or of the signature or endorsement thereon, or for any description therein; nor shall the Escrow Agent be responsible or liable in any respect on account of the identity, authority or rights of the persons executing or delivering or purporting to execute or deliver any document, property or this Agreement. In the event that the Escrow Agent shall become involved in any arbitration or litigation relating to the Escrowed Funds, the Escrow Agent is authorized to comply with any decision reached through such arbitration or litigation. Developer and Cam, jointly and severally, hereby agree, to the extent permitted by law, to indemnify the Escrow Agent and each direction, officer, employee, attorney, agent and affiliate of the Escrow Agent for, and to hold it harmless against any loss, liability or expense incurred in connection herewith without gross negligence or willful misconduct on the part of the Escrow Agent, including without limitation legal or other fees arising out of or in connection with its entering into this Agreement and carrying out its duties hereunder, including without limitation the costs and expenses of defending itself against any claim of liability in the premises or any action for interpleader. The Escrow Agent shall be under no obligation to institute or defend any action, suit, or legal proceeding in connection herewith, unless first indemnified and held harmless to its satisfaction in accordance with the foregoing, except that the Escrow Agent shall not be indemnified against any loss, liability or expense arising out of its own gross negligence or willful misconduct as finally determined by a court of competent jurisdiction, subject to no further appeal. Such indemnity shall survive the termination or discharge of this Agreement or resignation of the Escrow Agent. 6. The Escrow Agent's Fee. Escrow Agent shall be entitled to fees and expenses for its regular services as Escrow Agent as set forth in Exhibit (C). Additionally, Escrow Agent is entitled to fees for extraordinary services and reimbursement of any out of pocket and extraordinary costs and expenses, including, but not limited to, attorneys' fees. Escrow Agent shall have a first lien upon all Escrowed Funds for the purposes of paying its fees and expenses. All of the Escrow Agent's compensation, costs and expenses shall be paid by Developer. Any fees and expenses shall. City of Schertz Escrow Agreement Page 3 of 7 be payable from and may be deducted by Escrow Agent from interest and /or principal of any monies held in Escrowed Funds by Escrow Agent. 7. Security Interests. No party to this Escrow Agreement shall grant a security interest in any monies or other property deposited with the Escrow Agent under this Escrow Agreement, or otherwise create a lien, encumbrance or other claim against such monies or borrow against the same. 8. Dispute. In the event of any disagreement between the undersigned or the person or persons named in the instructions contained in this Agreement, or any other person, resulting in adverse claims and demands being made in connection with or for any papers, money or property involved herein, or affected hereby, the Escrow Agent shall be entitled to refuse to comply with any demand or claim, as long as such disagreement shall continue, and in so refusing to make any delivery or other disposition of any money, papers or property involved or affected hereby, the Escrow Agent shall not be or become liable to the undersigned or to any person named in such instructions for its refusal to comply with such conflicting or adverse demands, and the Escrow Agent shall be entitled to refuse and refrain to act until: (a) The rights of the adverse claimants shall have been fully and finally adjudicated in a Court assuming and having jurisdiction of the parties and money, papers and property involved herein or affected hereby, or (b) All differences shall have been adjusted by agreement and the Escrow Agent shall have been notified thereof in writing, signed by all the interested parties. 9. Resignation of Escrow Agent. Escrow Agent may resign or be removed, at any time, for any reason, by written notice of its resignation or removal to the proper parties at their respective addresses as set forth herein, at least thirty (30) days before the date specified for such resignation or removal to take effect; upon the effective date of such resignation or removal: (a) All cash and other payments and all other property then held by the Escrow Agent hereunder shall be delivered by it to such successor Escrow Agent as may be designated in writing by the Developer and the Cam, whereupon the Escrow Agent's obligations hereunder shall cease and terminate. (b) If no such successor Escrow Agent has been designated by such date, all obligations of the Escrow Agent hereunder shall, nevertheless, cease and terminate, and the Escrow Agent's sole responsibility thereafter shall be to keep all property then held by it and to deliver the same to a person designated in writing by the Developer and the City or in accordance with the directions of a final order or judgment of a court of competent jurisdiction. (c) Further, if no such successor Escrow Agent has been designated by such date, the resigning or removed Escrow Agent may petition any court of competent jurisdiction for the appointment of a successor agent. In such instance, the resigning or removed Escrow Agent may pay into court all monies and property deposited with Escrow Agent under this Agreement. City of Schertz Escrow Agreement Page 4 of 7 10. Notices. All notices, demands and requests required or permitted to be given under the provisions hereof must be in writing and shall be deemed to have been sufficiently given, upon receipt, if (i) personally delivered, (ii) sent by telecopy and confirmed by phone or (iii) mailed by registered or certified mail, with return receipt requested, delivered as follows: If to City: CITY OF SCHERTZ 1400 Schertz Parkway Schertz Texas 78154 Attention: Suzanne Williams With copy to: Denton Navarro Rocha Bernal & Zech, P.C. 2517 N. Main Avenue San Antonio, TX 78212 If to Developer: Attention: With a copy to: If to the Escrow Agent Chicago Title San. Antonio 270 N. Loop 1604 East, Suite 100 San Antonio Texas 78232 Attention: Doug Becker 11. Governing Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Texas without regard to the principles of conflicts of law. 1.2. Binding Effect; Benefit. This Agreement shall be binding upon and inure to the benefit of the permitted successors and assigns of the parties hereto. 13. Modification. This Agreement may be amended, modified, or terminated at any time by a writing executed by the Developer, the City, and the Escrow Agent; provided the party making such assignment provides written notice to the other parties hereto. 14. Counterparts. This Agreement may be executed in one or more counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. Copies, telecopies, facsimiles, electronic files, and other reproductions of original executed documents shall be deemed to be authentic and valid counterparts of such original documents for all purposes, including the filing of any claim, action, or suit in the appropriate court of law. The parties hereto agree that the transactions described herein may be conducted and related documents may be stored by electronic means. City of Schertz Escrow Agreement Page 5 of 7 15. Headings. The section headings contained in this Agreement are inserted for convenience only, and shall not affect in any way, the meaning or interpretation of this Agreement. 1.6. Severability. This Agreement constitutes the entire agreement among the parties and supersedes all prior and contemporaneous agreements and undertakings of the parties in connection herewith. No failure or delay of the Escrow Agent in exercising any right, power or remedy may be, or may be deemed to be, a waiver thereof; nor may any single or partial exercise of any right, power or remedy preclude any other or further exercise of any right, power, or remedy. In the event that any one or more of the provisions contained in this Agreement, shall, for any reason, be held to be invalid, illegal, or unenforceable in any respect, then to the maximum extent permitted by law, such invalidity, illegality or unenforceability shall not affect any other provision of this Agreement. 17. Earnings Allocation; Tax Matters; Re ug latory Compliance. The parties hereto agree that, for tax reporting purposes, all interest or other income, if any, attributable to the Escrowed Funds or any other amount held in escrow by the Escrow Agent pursuant to this Agreement shall be allocable to the Developer. The Developer and the City agrees to provide the Escrow Agent completed Forms W -9 (or Forms W -8, in the case of non -U.S. persons) and other forms and documents that the Escrow Agent may reasonably request (collectively, "Tax Reporting Documentation ") at the time of execution of this Agreement. Additionally, the parties hereto agree that they will provide any information reasonably requested by the Escrow Agent to comply with the USA Patriot Act of 2001, as amended from time to time, and the Bank Secrecy Act of 1970, . as amended from time to time (together the "Acts "), which information will be used to verify the identities of the parties to ensure compliance with the terms of such Acts. The parties hereto understand that if such Tax Reporting Documentation is not so certified to the Escrow Agent, the Escrow Agent may be required by the Internal Revenue Code, as it may be amended from time to time, to withhold a portion of any interest or other income earned on the investment of monies or other property held by the Escrow Agent pursuant to this Escrow Agreement. [SIGNATURE PAGES FOLLOW] City of Schertz Escrow Agreement Page 6 of 7 Developer: By: Name: Title: City: By: Name: Title: Escrow Agent: By: Name: Title: City of Schertz Escrow Agreement Page 7 of 7 CITY COUNCIL MEMORANDUM City Council August 24, 2021 Meeting: Department: Engineering Agenda No. 12. Subject: ordinance No. 21 -T -34 — Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas, authorizing a budget adjustment relating to the Aviation Heights Waterline Improvements (Phases 5, 6, & 7) construction project. First Reading (B. James/ K. Woodlee/ J. Shortess) BACKGROUND Previously, the City authorized survey and civil engineering design for Phases 5, 6, & 7 of the Aviation Heights Water Line Improvements project due to the limited fire protection provided by smaller diameter water mains in the Aviation Heights service area. The City of Schertz has been working to upgrade and replace these smaller diameter water mains which are currently located in alleyways and are difficult to maintain. Construction will include abandonment of 3" and 6" diameter water mains within alleys and replacing with 8" water mains within street rights -of -way. Bids for Aviation Heights Water Line Improvements (Phases 5, 6, & 7) were opened on July 7, 2021. Five bids were received and evaluated based on qualifications of bidder and experience on similar and public projects, available resources to complete the project, corporate history and stability, references, and cost. After evaluation, Council approved Resolution 21 -R -66 and authorized award of the bid for the Aviation Heights Water Line Improvements (Phases 5, 6, & 7) to M &C Fonseca Construction Co., Inc. for $1,623,167.50 and a not to exceed amount of $1,785,484.25. The proposed budget amendment uses $1,785,484.25 of Water Reserves to fund the construction of the Aviation Heights Waterline Improvements (Phases 5, 6, & 7) project. In order for funding to be made available for construction, Council must approve a budget amendment ordinance. GOAL To amend the fiscal year 2020 -2021 budget to provide funding for the construction of the Aviation Heights Waterline Improvements (Phases 5, 6, & 7) project. COMMUNITY BENEFIT The relocation of the Aviation Heights water mains will improve the service and reliability to the residents in the Aviation Heights service area. SUMMARY OF RECOMMENDED ACTION Approval of Ordinance 21 -T -34 authorizing the budget adjustment to provide construction funding for the Aviation Heights Waterline Tmprovements (Phases 5, 6, & 7) project. FISCAL IMPACT This ordinance will allocate $1,785,484.25 from the Water Reserves to construction funds related to the Aviation Heights Waterline Improvements (Phases 5, 6, & 7) project. RECOMMENDATION Staff recommends approval of Ordinance 21 -T -34 on first reading, providing construction funding for the Aviation Heights Waterline Improvements (Phases 5, 6, & 7) project. Attachments 21 -T -34 ORDINANCE NO. 21-T-34 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2021 BUDGET TO PROVIDE FUNDING FOR CONSTRUCTION OF THE AVIATION HEIGHTS WATERLINE IMPROVEMENTS (PHASES 5, 6, & 7) PROJECT, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 20 -T -31, the City Council of Schertz, Texas, (the "City ") adopted the budget for the City for the fiscal year 2020 -2021 (the `Budtet "), which provides funding for the City's operations throughout the 2020 -2021 fiscal year; and WHEREAS, the City needs to authorize a budget amount of $1,785,484.25 for the purpose of construction and other associated expenses related to Aviation Heights Waterline Improvements (Phases 5, 6, & 7) Project; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the ordinance; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the Budget and approve the budget transfer for the Aviation Heights Waterline Improvements (Phases 5, 6, & 7) Project, as more fully set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, OF THE CITY OF SCHERTZ, TEXAS: Section 1. The City shall transfer a budget of $1,785,484.25 from the Water Reserves to the Aviation Heights Waterline Improvements (Phases 5, 6, & 7) Project. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the 24th day of August, 2021. PASSED, APPROVED and ADOPTED ON SECOND READING, the day of CITY OF SCHERTZ, TEXAS Mayor ATTEST: City Secretary (CITY SEAL) ei Olum City Council August 24, 2021 Meeting: Department: Emergency Medical Services Agenda No. 13. Subject: Ordinance No. 21-T -35 - Consideration and /or action authorizing an adjustment to the fiscal year 2021 budget to provide services to Randolph JBSA. First Reading (M. Browne /B. James /J. Walters) On July 27, 2021 Council approved a Task Order with AACOG to provide Emergency Medical Servicies on JBSA- Randolph. The requirements for the Task Order are to provide a 24 hour ambulance on JBSA- Randolph. The task order begins on September 27, 2021. Due to the need to train new staff to provide these services, a budget adjustment will be needed to cover the expense. GOAL To provide Emergency Medical Services to JBSA- Randolph. COMMUNITY BENEFIT Proving quality ambulance services to JBSA - Randolph - additionally, adding a 24 -hour ambulance will be a benefit to all the cities and areas we serve to reduce overall response times. SUMMARY OF RECOMMENDED ACTION Approval of Ordinance No. 21 -T -35 authorizing an adjustment to the fiscal year 2021 budget. FISCAL IMPACT Personnel costs to include regular, overtime, FICA, TMRS, Health Insurance, Workers Compensation and Uniforms will not exceeed $30,000.00. We will be invoicing AACOG for these services on September 27, 2021. RECOMMENDATION Staff recommends approval of Ordinance No. 21 -T -35. Attachments Ordinance 21 -T -35 ORDINANCE NO. 21-T-35 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2021 BUDGET , REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE City Budget matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED, APPROVED AND ADOPTED ON FIRST AND FINAL READING, the 24TH day of August, 2021. CITY OF SCHERTZ, TEXAS Mayor City Secretary (CITY SEAL) 50558021.1 - 2 - ei Olum City Council August 24, 2021 Meeting: Department: City Secretary Agenda No. 14. Subject: Public Hearing on Proposed Budget for FY 2021 -22 - Conduct a public hearing and presentation regarding the adoption of the FY 2021 -22 Budget. (First required public hearing) (M. Browne /B. James /J. Walters) In accordance with Section 102.006 of the Texas Local Government Code the City Council must hold a public hearing on the proposed budget for FY 2021- 22.The first public hearing will be at the August 24, 2021, regular session. A second public hearing will be conducted at the September 7, 2021 regular session. A copy of the proposed FY 2021 -22 Budget can be found online at www.schertz.com and is attached as well. General Fund .................................... $`39','3"1"1",'0'4'2" ,311,042 Tax I &S Fund 6,676,915 5 Water & Sewer Fund 25,140,751 Capital Recovery - Water 51,000 Capital Recovery - Sewer 55,500 Drainage Fund _ 1,265,831 EMS Fund 11,1.01,603 SEDC - 4,300,707 ----- ..................... -- Special Events Fund 24,000 PEG Fund 100,000• Hotel Occupancy Tax Fund 291,409 Park Fund 125,000 Tree Mitigation 70,000 Roadway Impact Fee Area 1 -5,000 1 Roadway Impact Fee Area 2 29,000' Roadway Impact Fee Area 3 5,000 Roadway Impact Fee Area 4 5,000 Library Fund 23,400 Historical Committee 11,750 Total: $88,592,908 Attachments FY 2021 -22 Proposed Budget CITY OF SCHERTZ M-o. 9; 0 'VIM CITp -0 M jv&tl-yjd�a :j 1:10100-1014 oil mall I A 1 City of Fiscal Year 2021-22 Budget Cover , • This budget will raise more total property taxes than last year's budget by $698,403 or 3% increase, and of that amount, $761,574 is tax revenue to be raised from new property added to (the tax roll this year. The members of the governing body voted on the proposal to consider the budget as follows: FOR: N/A AGAINST: N/A PRESENT and not voting: N/A ABSENT: N/A Property Tax Rate Comparison 2020 -21 $0.5121/100 $0.5079/100 $0.3475/100 $0.5247/$100 $0.1650/100 Total debt obligation for the City of Schertz secured by property taxes: $ 66,084,539 2021 -22 Property Tax Rate: $0.5121/100 No- new - revenue $0.5146/100 No- new - revenue Maintenance & Operations Tax Rate: $0.3515/100 Voter - approval Rate: $0.5242/$100 Debt Rate: $0.1604/100 2020 -21 $0.5121/100 $0.5079/100 $0.3475/100 $0.5247/$100 $0.1650/100 Total debt obligation for the City of Schertz secured by property taxes: $ 66,084,539 CITY OF SCHERTZ, TEXAS FISCAL YEAR 2021 -22 OCTOBER 1, 2021 SEPTEMBER 30, 2022 CITY COUNCIL RALPH GUTIERREZ Mayor MARK DAVIS Council Member, Place 1 ROSEMARY SCOTT Council Member, Place 2 JILL WHITTAKER Council Member, Place 3 MICHAEL DAHLE Council Member, Place 4 DAVID SCAGLIOLA Council Member, Place 5 ALLISON HEYWARD Council Member, Place 6 TIM BROWN Council Member, Place 7 .o a a . . MARK BROWNE, CITY MANAGER BRIAN C. JAMES, ASSISTANT CITY MANAGER CHARLSE KELM, ASSISTANT CITY MANAGER SARAH GONZALEZ, ASSISTANT TO THE CITY MANAGER JAMES P. WALTERS, FINANCE DIRECTOR BABETT MARTIN, ASSISTANT FINANCE DIRECTOR MAYA LEDOLIX, FINANCIAL ANALYST City of Schertz Our Vision Community. Service. Opportunity. Our Mission Leading, improving, and serving a livable, sustainable and financially sound community City Policy Values 1. Safe Community 2. Essential Services 3. High Quality of Life 4. Attractive Community 5. Economic Prosperity 6. Fiscally Sustainable City Operational Values 1. Systems Management 2. Engaged Workforce 3. Innovative 4. Proactive 5. Service Oriented City Core Value 1. Do the right thing 2. Do the best you can 3. Treat others the way you want to be treated 4. Work cooperatively as a tea CITY OF SCHERTZ ORGANIZATIONAL FY 1 *Appointed by City Council CITY OF SCHERTZ 2021 -22 BUDGET Table of Contents Executive Summary General Fund Summary 9 Revenues 11 City Council 15 City Manager 18 Municipal Court 22 311 /Customer Relations 27 Planning & Zoning 30 Legal Services 37 City Secretary 40 Non - Departmental 45 Public Affairs 48 Engineering 53 Police 59 Fire Rescue 69 Inspections 76 Neighborhood Services 84 Streets 89 Parks, Recreation, & Community Services 94 Pools 100 Event Facilities 104 Library 109 Information Technology 116 Human Resources 122 Finance 127 Purchasing & Asset Management 132 Fleet Services 137 Facility Services 143 Projects 150 City Assistance 151 Court Restricted Funds 154 Interest & Sinking Fund 157 Water & Sewer Summary 162 Business Office 166 Water & Sewer Administration 171 Capital Recovery - Water 178 Capital Recovery — Sewer 184 Drainage Summary 189 Revenues 193 Expenditures 194 Emergency Medical Services (EMS) Summary 198 Revenues 203 Expenditures 204 Schertz Economic Development Corporation Summary 207 Revenues 211 Expenditures 213 Special Revenue Funds Special Events 215 Public, Educational, and Government (PEG) Access Fund 218 Hotel /Motel Tax 223 Park Fund 228 Tree Mitigation 231 Roadway Area 1 235 Roadway Area 2 239 Roadway Area 3 243 Roadway Area 4 247 Library Fund 252 Historical Committee 256 Glossary 260 Executive Summary General Fund Revenue: General Fund revenue will increase 5.2% over FY 2020 -21 year end estimates not including the transfer in from reserves. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2021 -22 are estimated to increase 6.3% and sales taxes are estimated to increase 3.3 %. The sales tax growth trend follows the area development growth and the potential for new businesses. Miscellaneous Income is expected to increase 24.2% in FY 2021 -22 from the year end estimates due to an anticipated higher yield on investments. The investment income closely follows the Federal Funds Rate which is near zero and may increase the budget year. Expenses: The overall FY 2021 -22 General Fund Operating Budget increased 3.2% from FY 2020 -21 year end estimates. This increase includes $157,000 for new positions and personnel programs for Police and Facility Services. The new personnel assignments will and service levels of the City and input from staff and council. Another notable item for the FY 2021 -22 Budget is the implementation of the Classification & Compensation Study s second year recommendation. This study by a 31d party reviews market wages and makes recommendations for compensation adjustments for City staff. The first year recommended adjustment was effective on July 4t", 2020 while the second phase will be effective on October 1St, 2021. The study also recommended annual Employment Cost Index (ECI) adjustments. The budget includes $52,750 for a 0.25% ECI for all employees effective October 1St Included in the Budget for FY 2021 -22 is setting a new minimum wage of $15. Comparable positions in the surrounding cities are at or above this amount and this change costs $87,000. This budget also allocates $500,000 to replace the financial software. Schertz has used the current software platform for the past 20 years and it no longer can meet the demands of staff and the public. The Animal Adoption Center air conditioning system needs to be replaced. Staff has estimated that the City will be responsible for $350,000 of the total estimated $700,000 project cost. The Facilities Maintenance and Parks Budget will also increase by $75,000 combined for contract cleaning for public safety buildings and the park restrooms. This would allow staff to focus on preventative maintenance and new initiatives rather than cleaning. 1 of 265 City Council The Proposed FY 2021 -22 Budget increases 15.59% from the FY 2021 -22 year end estimates. The costs of the November 2021 election have been received from the counties and show an increase in cost under City Support Services. There is an increase in staff support for awards, and additional council members attending trainings. City Manager The FY 2021 -22 Budget increases 8.02% from the year end estimates due to increases in personnel for the class and compensation study recommendations, additional training as conferences begin to transition back to in person, and vehicle replacement. Municipal Court The FY 2021 -22 Budget increased 10.82% from year end estimates due to personnel increases with the class and compensation study recommendations. Judge and Prosecutor services also contribute to the increase with the expectation the court will be fully operational after COVID -19 in FY 2021 -22 as well as additional furniture purchases. 311 Customer Service The FY 2021 -22 Budget increases 2.0% from the year end estimates due to personnel increases with the classification and compensation study recommendation. Planning & Zoning The FY 2021 -22 Budget decreases by 53.9% from the FY 2020 -21 year end estimate with the eliminations of $400,000 for the Comprehensive Land Use Plan, Parks Master Plan, and Unified Development Code update. This decrease is offset by increases in personnel for the Class and Compensation study recommendations. Legal Services The FY 2021 -22 Budget increases 7.7% from the FY 2020 -21 year end estimate with the anticipated rate increase for legal services in FY 2021 -22. City Secretary The FY 2021 -22 Budget increases 7.0% from the FY 2020 -21 year end estimate due to personnel increases for the Class and Compensation study recommendations, as well as additional UDC updates, additional training, and Computer equipment. Non - Departmental The FY 2021 -22 Budget increases 14.2% from the FY 2020 -21 year end estimate. Increased commercial insurance costs are offset by less tax abatement payments. Public Affairs The FY 2021 -22 Budget increases 2.6% from the FY 2020 -21 year end estimate with the opening event for the new splash pad, added funds for printing and binding, and additional training. Personnel also increases with the classification and compensation study recommendation. Engineering The FY 2021 -22 Engineering Budget increases 3.6% from the year end estimate due to relatively minor adjustments to each budget category related to the location (away from previously shared space and supplies), increased fuel costs (higher price per gallon and miles travelled due to more active construction projects), and the fully- 2 of 265 needing professional services assistance. Increased personnel expenses include pay adjustments related to implementation of the classification and compensation study. Police The FY 2021 -22 Budget decreases 2.4% from the FY 2020 -21 year end estimates with the transfer of the code enforcement functions to the new Neighborhood Services division of Planning & Community Development. This decrease is partially offset by personnel increases include recommendations from the Class and Compensations study as well as increasing the minimum wage to $15 for applicable positions. The FY 2021 -22 Budget will also include additional vehicle fuel and training in anticipation of more officer positions being filled. Fire Rescue The FY 2021 -22 Budget will decrease 0.3% from the FY 2020 -21 year end estimate. Inspections The FY 2021- with the implementation of the classification and compensation recommendation and an additional Building Inspector position. This increase is offset by a decrease in capital outlay with the elimination of a vehicle that was purchased during FY 2020 -21. Neighborhood Services The FY 2021 -22 Budget will be set at $373,935. This division was included in the Police Department and will now be a separate division reporting to Planning & Community Development. Streets The FY 2021 -22 Budget will increase 27.0% from the FY 2020 -21 year end estimate for the Class and Compensation study recommendation and raising applicable positions minimum wage to $15 /hour. In addition to personnel expenses, FY 2021 -22 budget includes funds for street light replacements and a new street sweeper. Parks The FY 2021 -22 Budget will decrease 6.2% from the FY 2020 -21 year end estimate with the classification and compensation study recommendation which is partially offset with less maintenance with the completion of the Senior Center Parking lot renovation. Pools The FY 2021 -22 Budget will decrease 2.8% from the FY 2020 -21 year end with no change in operations. Event Facilities The FY 2021 -22 Budget will increase 25.1% from the FY 2020 -21 year end estimate due implementations from the Class and Compensation study and raising applicable positions minimum wage to $15 /hour. In additional to personnel increases, the Maintenance services category will increase for FY 2021 -22 for the cleaning contract. 3 of 265 Library The Library FY 2021 -22 Budget increases 7.1% due to implementation of the Class and Compensation study as well as raising applicable positions minimum wage to $15 /hour. In addition to personnel increases, the FY 2021 -21 budget increases are related to higher water utility costs for landscaping, increased training and additional funds for library materials. Information Technology The Information Technology FY 2021 -22 Budget increases 6.0% from the FY 2020- 21 year end estimates. Primary costs changes include increases in annual software support costs, plus the addition of annual costs for new services such as ADP, the new text archiving service, services added to allow work - from -home options for staff, etc. Due to COVID-19, equipment purchases and regular desktop replacements in Operating Equipment did not happen and will be increased in FY 2020 -21. In addition, all cell phone expenses are now consolidated into the IT budget and removed from various departments except for charges related to enterprise funds in order to improve transparency. Cost reductions implemented for FY 2020 -21 include decreases in training, hardware purchases, consulting and maintenance expenses. Human Resources The FY 2021 -22 Budget will increase 11.0% from the FY 2020 -21 year end estimate. The increase is due to the implementation of the Class and Compensation study and FY 2020- 21 had additional savings related to COVID -19 as training and staff events did not happen. Finance The FY 2021 -22 Budget will increase 1.9% from the FY 2020 -21 year end estimate due to additional compensation awarded from the classification and compensation study. The FY 2020 -21 budget had savings related to COVID-19 as most trainings were held virtually. Purchasing & Asset Management The FY 2021 -22 Budget will increase 1.3% from the FY 2020 -21 year end estimate due to transferring the State inspection costs from Fleet to Purchasing, additional advertising costs, and training and travel. This increase is offset by the less operating equipment cost. Fleet Services The FY 2021 -22 Budget will increase 20.6% from the FY 2020 -21 year end estimate due to personnel implementations from the Class and Compensation study. In addition to personnel increases, the FY 21 -22 budget increase is related to additional motor vehicle equipment and maintenance supplies, ManagerPlus software fees, a GPS tagging project, and vehicle replacements for the fleet motor pool. Facility Services The FY 2021 -22 Budget decreases 0.7% from the FY 2020 -21 year end estimates. Landscaping supplies previously budgeted in the Parks department have been transferred to the FY 2021 -22 Facilities budget, as well as increased utility costs. The budget adds a new Plumber position and additional funding for the facilities cleaning contract that is offset by the completion of the Public Safety restroom project that was completed during FY 2020 -21. 4 of 265 City Assistance The FY 2021 -22 Budget will increase 7.6% from the FY 2020 -21 year end estimate due to an increase in the contact with the YMCA for management of the Senior Center as well as an increase in the donation expense for the senior center which is offset by donation revenue. Court Restricted Funds The FY 2021 -22 Budget will decrease $313 from the FY 2020 -21 to match the increase in court technology fee projections. Interest & Sinking Fund Revenues: Revenues for FY 2021 -22 increase 5.0% from the FY 2020 -21 estimate with higher property values. Expenses: The FY 2021 -22 Budget will decrease 7.6% from the FY 2020 -21 year end estimate following the debt service schedule. Water & Sewer Fund Revenue: Revenues for FY 2021 -22 are expected to increase 4.2% from the FY 2020- 21 year end estimate Expenses: The FY 2020 -21 Budget decreases 4.8% from the FY 2019 -20 year end estimates due to fewer projects being funded which offset increases in the Business office and W &S Administration. Utility Billing The FY 2021 -22 Budget increases 15.2% from the FY 2020 -21 year end estimate. This increase comes from the classification and compensation study recommendation and raising applicable positions minimum wage to $15 /hour. In addition, the budget of $180,000 for purchasing new water meters has been transferred from the W &S administration budget. Administration The FY 2021 -22 Budget will increase 3.6% from the FY 2020 -21 year end estimate This increase comes from the classification and compensation study recommendation, raising applicable positions minimum wage to $15 /hour and adding a SCADA Technician to upgrade and maintain the system that monitors the water and sewer infrastructure. Capital Recovery Fund Water Projects for FY 2020 -21 include conducting the Water /Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the 1 million gallon elevated tank at Corbett which was funded in FY 2018 -19 Capital Recovery Fund - Sewer Projects for FY 2020 -21 include conducting the Water /Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. 5 of 265 Drainage Fund Revenue: The FY 2021 -22 revenue from drainage fees is expected to increase 6.5 %. An increase in drainage fees from new development is offset by lower interest and investment revenue. Expenses: The FY 2021 -22 Budget will decrease 14.9% from the FY 2020 -21 year end estimate with the debt service being paid off FY 2020 -21 and less purchases of large equipment. EMS Fund Revenue: Revenues for FY 2021 -22 are expected to increase 15.9% from FY 2020- 21 year end estimates for additional transports and an increase on the inter - jurisdictional contracts. Expenses: The FY 2021 -22 Budget will increase 15.9% from the FY 2020 -21 year end estimate. This increase comes from the EMS department converting one ambulance from a 24 hour shift to a 12 hours shift increasing personnel costs. In addition, Schertz EMS was awarded a new contract with JBSA Randolph, which will add an additional ambulance and new personnel. These additions are offset by additional revenue brought in by the contract. Schertz Economic Development Corporation (SEDC) Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2021 -22 is projected to increase by 3.2% from the FY 2020 -21 year -end estimate. The increase is reflective of an increase in sales tax revenue. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2021 -22 are projected to increase by 28.9% to fill the allowable advertising expense budget as allowed by the state statutes. Special Events Fund Revenue: The revenue for FY 2021 -22 is expected to decrease 24.5% from FY 2020- 21 year end estimates in anticipation of a lower turnout at events. Expenses: The Special Events Fund FY 2021 -22 Budget decrease 8.3% from the FY 2020 -21 year end estimates with no change in operations. Public, Educational, and Governmental Access (PEG) Fund Revenue: Revenues for FY 2021 -22 are not expected to change from the FY 2020- 21 year end estimates Expenses: The PEG Fund FY 2021 -22 Budget increased from $3,259 to $100,000 from the FY 2020 -21 year end estimates with the continued implementation of the communication master plan. 6 of 265 Hotel Motel Tax Fund Revenue: Revenue for FY 2021 -22 is expected to increase 53.3% from the FY 2020- 21 year end estimates. Recent events during FY 2020 -21 causing decreased capacity are expected to improve during FY 2021 -22 with the opening of the new Candlewood Suites hotel. Expenses: The Hotel Motel Tax Fund FY 2021 -22 Budget decrease 29.1 % from FY 2020- 21 year end estimates due to the Civic Center remodel and chair upgrades completed during FY 2020 -21, Park Fund Revenue: The revenue for FY 2021 -22 is expected to decrease 12.1 % from the FY 2020- 21 year end estimates from new development. Expenses: The FY 2021 -22 Budget is not expected to change from FY 2020 -21 year end estimate. Tree Mitigation Revenue: The revenue for FY 2021 -22 is expected to decrease by 70.4% from 2020- 21 year end estimate with an expected reduction in new development. Expenses: The FY 2021 -22 Budget will increase by 16.7% from the FY 2020 -21 year end estimate for additional tree trimming and planting shade trees throughout the city. Roadway Impact Fee Area 1 The FY 2021 -22 Budget will be set at $5,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 2 The FY 2021 -22 Budget will be set at $29,000. $5,000 will be for any professional services or studies that need to be completed and $24,000 is the expected payment for the development of Ripps - Kruesler Road. Roadway Impact Fee Area 3 The FY 2021 -22 Budget will be set at $5,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 4 The FY 2021 -22 Budget will be set at $5,000 for any professional services or studies that need to be completed. Library Fund Revenues: Revenue for 21 with more book sales. FY 2021 -22 is expected to increase from the FY 2020- 7 of 265 Expenses: 2021-22 Budget increase 10.4% from the FY 2020- 21 year end estimates with the purchase of replacement shelving for the bookstore. Historical Committee Revenues: Revenue for FY 2021-22 will remain at the same funding allocation as FY 2020-21. Expenses: 20 Budget. 8 of 265 -21 Budget will remain the as the FY 2019- 8 -06 -2021 01:27 PM 101- GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 1 FINANCIAL SUMMARY 2018 -2019 ACTUAL (-------- 2019 -2020 ACTUAL - - - - -- CURRENT BUDGET 2020 -2021 --------------- Y -T -D ACTUAL PROJECTED YEAR END -------- 2021 -2022 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET REVENUE SUMMARY 92,341 110,886 134,988 85,830 111,817 129,252 Taxes 22,193,926 23,918,317 25,198,550 23,556,987 26,229,622 27,560,000 Franchises 2,270,107 2,223,227 2,334,000 1,613,888 2,293,000 2,327,000 Permits 1,539,511 1,701,296 1,767,250 1,235,906 1,735,995 1,718,150 Licenses 65,787 49,540 56,860 35,278 48,920 49,320 Fees 2,459,972 2,091,014 2,338,234 1,537,908 1,975,485 2,232,459 Fines & Forfeitures 14,583 7,053 11,000 5,732 6,000 9,000 Inter- Jurisdictional 926,570 996,174 1,066,925 709,409 969,836 990,598 Fund Transfers 2,697,683 2,703,943 6,291,818 2,296,528 2,979,732 3,718,465 Miscellaneous 1,252,501 804.912 632,100 499,440 568,389 706,050 TOTAL REVENUES 33,420,639 34,495,476 39,696,737 31,491,075 36,806,979 39,311,042 EXPENDITURE SUMMARY NON PROGRAM GENERAL GOVERNMENT CITY COUNCIL 92,341 110,886 134,988 85,830 111,817 129,252 CITY MANAGER 1,086,888 1,168,026 1,279,134 934,901 1,222,300 1,320,379 MUNICIPAL COURT 347,078 324,437 368,465 260,546 344,445 381,727 CUSTOMER RELATIONS -311 117,254 110,238 113,869 89,152 114,606 117,235 PLANNING & ZONING 227,535 182,850 704,403 185,580 705,234 324,958 LEGAL SERVICES 135,598 107,722 150,000 63,482 130,000 140,000 CITY SECRETARY 207,930 206,457 208,840 154,289 201,342 216,259 NONDEPARTMENTAL 2,171,669 2,669,901 2,536,315 1,853,302 2,148,645 2,452,899 PUBLIC AFFAIRS 609,184 557,109 629,026 463,800 620,783 637,143 SCHERTZ TALES MAGAZINE ( 350) 0 0 0 0 0 ENGINEERING 703,456 659,370 913,126 672,077 904,783 937,261 GIs 177,700 187,174 0 0 0 0 TOTAL GENERAL GOVERNMENT 5,876,284 6,284,169 7,038,166 4,762,959 6,503,955 6,657,113 PUBLIC SAFETY POLICE 8,077,388 7,604,159 10,198,955 7,735,791 10,510,651 10,256,240 FIRE RESCUE 5,287,798 5,056,610 6,213,853 4,977,119 6,624,933 6,606,098 INSPECTIONS 962,856 903,194 1,024,222 738,044 1,032,178 1,067,871 NEIGHBORHOOD SERVICES 0 0 0 0 0 373,935 TOTAL PUBLIC SAFETY 14,328,041 13,563,963 17,437,030 13,450,954 18,167,762 18,304,144 PUBLIC ENVIRONMENT STREETS 1,301,880 1,521,424 1,649,740 995,256 1,501,002 1,905,984 TOTAL PUBLIC ENVIRONMENT 1,301,880 1,521,424 1,649,740 995,256 1,501,002 1,905,984 9 of 265 8 -06 -2021 01:27 PM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 101- GENERAL FUND AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY PARKS & RECREATION PARKS SWIM POOL EVENT FACILITIES TOTAL PARKS & RECREATION CULTURAL LIBRARY TOTAL CULTURAL HEALTH ANIMAL SERVICES TOTAL HEALTH INTERNAL SERVICE INFORMATION TECHNOLOGY HUMAN RESOURCES FINANCE PURCHASING & ASSET MGT FLEET SERVICE BUILDING MAINTENANCE TOTAL INTERNAL SERVICE MISC & PROJECTS PROJECTS CITY'S ASSISTANCE COURT- RESTRICTED FUNDS TOTAL MIST & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,483,637 1,312,158 1,719,216 1,198,412 1,761,499 1,653,013 567,606 471,528 569,878 365,292 586,035 569,878 323,241 320,479 393,047 208,956 307,451, 384,730 2,374,484 2,104,164 2,682,141 1,772,660 2,654,985 2,607,621 999,857 1,034,433 1,064,255 799,405 1,061,950 1,137,049 999,857 1,034,433 1,064,255 799,405 1,061,950 1,137,049 499,493 648,502 0 0 0 0 499,493 648,502 0 0 0 0 2,218,800 1,821,503 2,638,646 1,760,706 2,543,014 2,695,594 658,495 668,639 761,719 484,636 661,764 734,381 595,797 634,265 653,967 533,601 679,983 692,594 227,974 235,506 244,519 188,902 252,775 255,971 801,809 913,882 1,073,597 784,975 1,072,351 1,292,799 1,491,452 1,432 0099 11855,808 1,179,110 1,828,908 1,815 6744 5,994,326 5,705,803 7,228,256 4,931,931 7,038,796 7,487,013 0 4,000,000 2,231,300 2,231,300 2,314,007 850,000 303,127 287,962 330,000 220,389 318,416 342,666 2,607 0 22,992 6,070 19,765, 19,452 305,733 4,287,962 2,584,292 2,457,759 2,652,188 1,212,118 31,680,098 35,150,421 39,683,880 29,170,923 39,580,637 39,311,042 1,740,541 ( 654,945) 12,857 2,320,152 ( 2,773,658) 0 10 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 3 REVENUES (-------- - - - - -- 2020 -2021 --------------- -------- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411100 Advalorem Tax - Current 13,471,714 14,102,255 14,554,500 14,555,503 14,480,000 15,420,000 000 - 411110 Disable Veterans Assist Pymnt 201,117 0 500,000 1,064,592 1,064,592 1,100,000 000- 411200 Advalorem Tax - Delinquent 55,579 46,115 50,000 51,435 55,000 50,000 000 - 411300 Advalorem Tax -P &I 70,356 86,945 50,000 67,389 60,000 70,000 000- 411500 Sales Tax Revenue -Gen Fund 8,334,642 9,612,864 9,964,000 7,769,916 10,500,000 10,850,000 000 - 411600 Bingo Tax 24 28 50 0 30 0 000 - 411700 Mixed Beverage Tax 60.494 70,111 80,000 48,152 70,000 70,000 TOTAL Taxes 22,193,926 23,918,317 25,198,550 23,556,987 26,229,622 27,560,000 Franchises 000 - 421200 Center Point /Entex Energy 92,448 90,533 95,000 79,690 92,000 94,000 000- 421220 City Public Service 943,529 946,815 1,020,000 738,354 960,000 980,000 000 - 421240 Guadalupe Valley Elec Co -op 445,505 441,211 455,000 313,833 455,000 460,000 000 - 421250 New Braunfels Utilities 66,591 65,991 78,000 53,074 66,000 70,000 000 - 421300 Time Warner -State Franchise 310,384 317,421 250,000 203,145 325,000 325,000 000 - 421460 AT &T Franchise Fee 129,614 92,736 150,000 56,154 100,000 100,000 000 - 421480 Other Telecom Franchise - ROW 125,415 107,819 130,000 45,158 130,000 130,000 000 - 421500 Solid Waste Franchise Fee 156,621 160,702 156,000 124,480 165,000 168,000 TOTAL Franchises 2,270,107 2,223,227 2,334,000 1,613,888 2,293,000 2,327,000 Permits 000- 431100 Home Occupation Permit 525 560 500 595 595 525 000 - 431205 Bldg Permit- Residential 528,025 588,824 550,000 403,980 600,000 601,400 000 - 431210 Bldg Permit - Commercial 154,369 181,831 350,000 138,009 250,000 250,000 000 - 431215 Bldg Permit - General 362,898 377,725 350,000 284,541 380,000 350,000 000 - 431300 Mobile Home Permit 750 300 400 400 300 375 000 - 431400 Signs Permit 9,231 4,875 5,600 4,610 4,200 5,000 000 - 431500 Food Establishmnt Permit 62,460 69,780 63,000 61,180 70,000 70,000 000 - 431700 Plumbing Permit 125,205 130,330 138,950 97,312 130,000 130,000 000 - 431750 Electrical Permit 70,860 69,460 70,900 60,220 80,000 75,000 000 - 431800 Mechanical Permit 65,740 68,640 68,300 42,740 68,300 68,000 000 - 431900 Solicitor /Peddler Permit 6,500 2,256 2,300 1,970 2,300 2,000 000 - 431950 Animal /Pet Permit 15 45 500 0 0 250 000 - 432000 Cert of Occupancy Prmt 9,250 7,150 6,300 7,900 6,300 7,600 000 - 432100 Security Alarm Permit 48,506 43,736 43,000 27,586 30,000 43,000 000 - 432300 Grading /Clearing Permit 15,118 9,795 12,500 9,407 9,000 10,000 000 - 432400 Development Permit 52,297 110,297 75,000 74,316 75,000 75,000 000 - 435000 Fire Permit 27,763 35.693 30,000 21.141 30.000 30.000 TOTAL Permits 1,539,511 1,701,296 1,767,250 1,235,906 1,735,995 1,718,150 Licenses 000 - 441000 Alcohol Beverage License 7,543 7,783 8,100 5,698 7,800 8,200 000 - 441300 Mobile Home License 80 120 160 80 120 120 000- 442000 Contractors License 55,600 40,680 45,600 29,500 41,000 41,000 000 - 444000 Pet License 2.564 957 3,000 0 0 0 TOTAL Licenses 65,787 49,540 56,860 35,278 48,920 49,320 Fees 11 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 451000 Municipal Court Fines 689,543 625,820 664,160 366,745 405,052 625,000 000 - 451100 Arrest Fee 26,448 21,404 25,680 11,378 14,461 21,300 000 - 451110 Expunction Fee 30 100 160 0 200 100 000 - 451200 Warrant Fees 72,813 67,368 73,560 39,580 36,400 67,400 000 - 451210 Court- Claims & Judgements ( 215) 0 0 0 0 0 000- 451220 Officer Jury Fee 0 91 400 0 200 200 000 - 451310 Restitution Fee -Local 0 126 0 103 103 100 000- 451320 Civil Justice Fee -Court 0 0 500 0 0 0 000 - 451340 Judicial Fee -City 3,516 1,531 3,432 416 300 1,524 000 - 451400 Traffic Fine Costs TTL 12,521 9,930 12,168 4,892 6,851 9,924 000 - 451510 Juvenile Case Mgmt Fee 29,338 12,774 28,668 3,474 3,313 12,768 000 - 451520 Truancy Fees 5,448 13,592 5,352 9,994 13,999 13,584 000 - 451530 Local Municipal Jury Fund 0 227 400 191 250 225 000 - 451600 Technology Fund Fee 23,423 19,459 22,992 10,514 12,795 19,452 000- 451700 Security Fee 17,567 18,904 17,244 11,517 14,327 18,900 000 - 451800 Time Payment Fee -City 4,968 4,148 4,968 1,707 1,537 4,140 000 - 451850 State Fines 10o Service Fee 35,756 32,615 38,752 21,272 31,274 32,612 000 - 451900 DPS Payment -Local 5,501 5,059 5,592 3,033 3,894 5,052 000 - 452000 Child Safety Fee 9,743 5,890 10,356 4,218 5,729 5,880 000 - 452100 Platting Fees 52,500 31,250 59,000 33,500 54,000 54,000 000 - 452200 Site Plan Fee 31,500 10,500 36,000 14,000 23,000 23,000 000- 452300 Plan Check Fee 527,531 552,174 625,000 366,836 600,000 600,000 000 - 452320 Tree Mitigation Admin Fee 5,280 10,707 15,000 38,738 45,000 15,000 000- 452400 BOA /Variance Fees 3,250 1,000 5,000 1,500 2,500 2,500 000 - 452600 Specific Use /Zone Chng Fee 18,800 22,090 18,000 26,300 26,450 26,450 000 - 452710 Zoning Ltr & Dev Rights 4,500 3,300 1,950 2,100 2,550 2,550 000 - 453100 Reinspection Fees 226,667 202,351 190,000 130,050 190,000 190,000 000 - 453110 Swim Pool Inspection Fee 1,430 2,970 2,500 2,860 2,500 2,500 000 - 453200 Lot Abatement 2,508 8,552 5,000 1,825 5,000 5,000 000 - 453211 Admin Fee - Inspections 11,100 11,200 18,600 2,600 5,000 10,000 000 - 453310 Mice Inspection Fees 400 300 0 0 0 0 000 - 453710 Foster Care 403 600 500 300 600 500 000 - 454200 Pool Gate Admission Fee 24,312 12,339 24,000 9,712 24,000 22,000 000 - 454300 Seasonal Pool Pass Fee 4,234 1,380 5,000 6,480 5,000 4,000 000 - 456120 Senior Center Meal Fee 401 19,371 20,000 20,876 20,000 20,000 000 - 456500 HAZ MAT Fees 1,041 0 5,000 0 0 5,000 000 - 456600 Fire Re- inspection Fee 493 650 1,000 300 600 750 000- 458000 Sale of General Fixed Assets 0 0 20,000 0 20,000 0 000 - 458100 Sale of Merchandise 2,111 360 0 90 200 0 000- 458110 Sale of Mdse - GovDeals 113,073 53,563 80,000 152,699 140,000 100,000 000 - 458350 Gain on Sale of Fixed Assets 0 0 0 3,800 3,800 0 000 - 458400 Civic Center Rental Fees 211,568 5,275 130,900 9,130 80,000 140,000 000 - 458401 Capital Recovery Fee -Civic C 17,940 11,500 0 6,575 1,000 0 000 - 458402 Civic Center Ancillary Fees 0 200 0 10 0 0 000 - 458450 North Center Rental Fees 27,797 15,875 14,000 20,163 20,000 18,000 000 - 458460 Senior Center Rental 8,101 3,500 7,000 0 0 7,000 000- 458500 Community Center Rental Fees 45,211 16,778 23,800 21,624 30,000 25,000 000 - 458501 Community Center Service Fees 250 550 0 350 0 0 000 - 458510 Grand Ballroom Rental Fees 27,219 115,336 0 44,270 0 0 000 - 458520 Cut -Off Hall Rental Fees 5,644 10,568 0 4,566 0 0 12 of 265 8 -06 -2021 01:27 PM 101- GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 5 REVENUES (-------- - - - - -- 2020 -2021 --------------- -------- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 458530 Conference Hall Rental Fees 269 1,963 0 506 0 0 000 - 458540 Bluebonnet Hall Rental Fees 20,250 25,726 0 17,355 0 0 000 - 458550 Pavilion Rental Fees 20,672 4,590 20,000 15,838 15,000 20,000 000 - 458560 Chamber of Comm Rent 7,800 7,800 7,500 5,850 7,800 7,800 000 - 458570 Non - Resident SYSA League 19,170 8,590 10,000 5,990 10,000 10,000 000- 458580 HOA Meeting Rental Fees 450 1,125 0 750 0 0 000 - 458581 Funeral Reception Rental Fees 225 600 0 675 0 0 000- 458582 Quality of Life Rental Fees 1,860 5,430 0 5,775 0 0 000 - 458590 Cancellation Fees -Event Rents, 250 6,445 0 1,250 0 0 000 - 458650 NonResident User Fee -BVYA 10,710 6 10,000 12,600 10,000 10,000 000 - 458660 BVYA Utility Reimbursement 13,490 0 15,000 14,738 15,000 15,000 000 - 458670 SYSA Utility Reimbursement 4,883 4,494 7,500 0 7,500 7,500 000 - 458675 Lions Futbol Utility Reimbrsm 17,064 16,098 10,000 15,548 20,000 15,000 000 - 458685 Recreation Programs 0 0 1,000 0 0 1,000 000- 458685.Rec Prgrm- Kickball Leagues 0 84 2,600 3,650 3,650 2,600 000 - 458700 Vehicle Impoundment 7,820 14,060 10,000 8,220 11,000 11,000 000 - 459200 NSF Check Fee 100 125 100 0 0 100 000 - 459300 Notary Fee 42 48 100 54 50 48 000 - 459400 Maps,Copies,UDC & Misc Fees 30 5 0 0 0 0 000 - 459600 Animal Adoption Fee 12,423 14,075 12,000 7,400 8,000 9,000 000 - 459700 Pet Impoundment Fee 6,099 11,227 5,000 6,436 8,000 7,000 000- 459800 Police Reports Fee 4,702 5,248 5,800 4,986 7,600 5,000 TOTAL Fees 2,459,972 2,091,014 2,338,234 1,537,908 1,975,485 2,232,459 Fines & Forfeitures 000 - 463000 Library Fines 14,583 7,053 11,000 5,732 6,000 91000 TOTAL Fines & Forfeitures 14,583 7,053 11,000 5,732 6,000 9,000 Inter - Jurisdictional 000 - 473100 Bexar Cc - Fire 5,269 21,078 21,077 21,078 21,078 21,077 000- 473200 City of Seguin -Fire Contract 30,108 30,108 30,107 25,090 30,107 30,107 000 - 473300 Guadalupe Co- Library 217,152 217,152 203,191 152,393 203,191 217,000 000 - 473400 Randolph AFB - Animal Control 0 0 500 0 0 0 000 - 474200 Library Services - Cibolo 35,000 40,030 40,000 40,000 40,000 40,000 000 - 474210 Library Services -Selma 23,475 26,505 26,000 25,020 25,020 26,000 000 - 474400 Dispatch Service - Cibolo 160,000 160,000 166,000 83,000 160,000 160,000 000 - 474600 School Crossing Guard - Bexar C 41,418 39,171 36,000 29,896 36,000 36,000 000- 474610 School Cross Guard - Guadalupe 39,748 43,821 41,000 34,290 42,000 41,000 000 - 474620 School Crossing Guards - Coma 0 0 0 1,813 0 1,900 000- 474700 School Officer Funding 349,400 355,810 453,050 271,830 362,440 367,514 000 - 474750 Crime Victim Liaison Agreemen 25,000 62.500 50,000 25.000 50.000 50.000 TOTAL Inter - Jurisdictional 926,570 996,174 1,066,925 709,409 969,836 990,598 Fund Transfers 000 - 480000 Indirect Costs -EMS 141,587 179,100 182,600 137,012 182,600 212,740 000 - 480100 Indirect Costs - Hotel /Motel 67,582 74,428 72,464 54,348 72,464 74,443 000- 481000 Transfer In - Reserves 0 0 3,303,086 0 0 598,549 000 - 482300 Transfer In -Resry Child Safet 0 0 0 0 0 25,000 000 - 485000 Interfund Charges- Drainage -5o 295,157 243,112 285,506 214,130 285,506 308,010 000 - 486000 Interfund Chrges -Admin W &S 1,365,998 1,385,000 1,450,827 1,088,120 1,450,827 1,478,230 13 of 265 8 -06 -2021 01:27 PM 101- GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 6 REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 486202 Transfer In -Water &Sewer Fund 0 0 4,000 0 0 4,000 000 - 486203 Transfer In -EMS 0 0 4,000 0 0 4,000 000 - 486204 Transfer In- Drainage 0 0 1,000 0 0 1,000 000 - 487000 Interfund Charges -Fleet 370,729 360,667 398,618 298,250 398,618 505,509 000 - 488000 Interfund Charges -4B 456,630 461,636 503,717 504,669 503,717 506,984 000- 489000 Transfer In 0 0 86,000 0 86,0Q01 0 TOTAL Fund Transfers 2,697,683 2,703,943 6,291,818 2,296,528 2,979,732 3,718,465 Miscellaneous 000 - 491000 Interest Earned 68,504 26,057 15,000 5,362 7,500 15,000 000 - 491200 Investment Income 407,593 251,154 120,000 43,995 40,000 120,000 000 - 491800 Gain /Loss { 9,867) 0 0 0 0 0 000 - 491900 Unrealized Gain /Loss - Capone 22,386 22,942 0 ( 24,951) 0 0 000 - 493000 Donations - Others 50 100 0 500 500 0 000 - 493120 Donations - Public Library 9,692 2,166 10,000 1,691 2,000 10,000 000 - 493400 Donations - Animal Control 4,769 3,978 5,000 2,335 5,000 5,000 000 - 493401 Donations -A /C Microchip 382 1,080 0 940 0 0 000 - 493460 Donations- Parks 11,718 500 10,000 0 0 10,000 000 - 493465 Donations- Senior Center 11,494 6,068 10,000 465 750 10,000 000 - 493502 Donations -PD 930 200 0 450 500 500 000 - 493503 Donation -Fire Rescue 1,740 2,200 0 800 800 1,000 000- 493618 Donation - Veteran's Memorial 390 1,350 0 1,425 1,250 1,250 000 - 493700 July 4th Activities 0 249 26,000 14,876 26,000 26,000 000- 493701 Proceeds - Holidazzle 0 12,320 12,500 3,290 3,290 12,500 000 - 493704 Moving on Main 0 100 4,000 9,950 10,000 4,000 000 - 493706 Music, Movies in the Park 0 8,000 0 0 0 0 000 - 494481 LawEnforcemtOfficersStnd &Educ 4,341 5,082 5,000 4,489 5,000 5,000 000 - 494482 Grants - Police, Fire, Gen Fund 8,000 0 2,500 541 1,500 12,500 000 - 495100 Mobile Stage Rental Fees 2,050 1,550 2,100 0 2,000 0 000 - 497000 Misc Income -Gen Fund 93,439 60,081 40,000 167,198 50,000 50,000 000 - 497005 Schertz Magazine Advertising 143,420 133,575 120,000 117,962 140,000 140,000 000 - 497100 Misc Income - Police 14,743 7,545 9,000 8,582 14,000 9,000 000 - 497200 Misc Income - Library 4,930 2,236 4,500 1,661 1,800 3,000 000 - 497210 Misc Income - Library Copier 21,843 9,674 18,000 5,191 6,000 15,000 000 - 497300 Misc Income - Animal Control 325 224 0 684 400 800 000 - 497400 Misc Income - Streets Dept 35,980 22,532 30,000 13,627 30,000 50,000 000 - 497460 Misc Income -Parks 140 11,037 0 360 750 0 000- 497500 Misc Income -TML Ins. Claims 19,623 36,015 25,000 6,946 25,000 25,000 000 - 497550 Misc Income -TML WC Reimbursmn 3,407 11,129 10,000 25,796 25,000 10,000 000- 497600 Misc Income - Vending Mach 2,824 1,382 2,500 291 750 2,500 000 - 497610 Misc Income -Muni Court 154 0 0 0 0 0 000 - 498000 Reimbursmnt -Gen Fund 0 47,542 20,000 0 20,000 20,000 000 - 498105 Reimbursmt Police OT -DEA 17,830 30,802 18,000 36,075 40,000 35,000 000 - 498110 Reimburmnt Fire -Emg Acti -OT 336,655 72,533 100,000 40,312 100,000 100,000 000 - 498150 Reimbursement - Library 13.018 13.509 13,000 8,599 81599 13.000 TOTAL Miscellaneous 1.252.501 804.912 632.100 499.440 568.389 706.050 TOTAL REVENUES 33,420,639 34,495,476 39,696,737 31,491,075 36,806,979 39,311,042 14 of 265 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz City Council is made up of eight elected officials. City residents currently elect a Mayor and seven Council members at- large. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART PERFORMANCE INDICATORS Number of ordinances passed Number of resolutions passed Requests for Information 15 of 265 36 41 41 126 140 140 20 20 20 2019 -20 2020 -21 2021 -22 Workload /Output Actual Estimate 1 Budget Number of ordinances passed Number of resolutions passed Requests for Information 15 of 265 36 41 41 126 140 140 20 20 20 Number of Council Meetings 43 43 43 Requests for Agenda Items 11 15 16 Council on the Go Meetings 1 2 *2 Council HOA Presidents Meeting 1 0 *1 Meeting Attendance rate 96 96 96 2019 -20 2020 -21 2021 -22 Efficiency Actual Estimate Budget Meeting Attendance rate 96 96 96 Personnel 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Personnel $39,072 $39,554 $38,102 Supplies 410 650 750 City Support Services 42,476 47,750 55,500 Operations Support 212 250 300 Staff Support 24,765 19,113 28,600 Professional Services 3,950 4,500 6,000 Operating Equipment 0 0 0 Total $110,886 $111,817 $129,252 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2021 -22 Budget increases 15.59% from the FY 2021 -22 year end estimates. The costs of the November 2021 election have been received from the counties and show an increase in cost under City Support Services. There is an increase in staff support for awards, and additional council members attending trainings. 16 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY COUNCIL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 9 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 25,023 150 - 511110 Regular 24,457 150 - 511240 Allowances 9,293 150- 511310 FICA - Employer 2.676 TOTAL Personnel Services 36,426 Supplies 0 150 - 521000 Operating Supplies 158 150 - 521100 Office Supplies 486 TOTAL Supplies 645 City Support Services 22,615 150- 532350 Software Maintenance 0 150 - 532600 City Elections 17,110 150- 532800 Special Events 7,567 TOTAL City Support Services 24,677 Utilitv Services Operations Support 25,023 150 - 534200 Printing & Binding 178 TOTAL Operations Support 178 Staff Support 7,633 150 - 535100 Uniforms 374 150 - 535200 Awards 0 150- 535300 Memberships 11,777 150 - 535400 Publications 0 150- 535500 Training /Travel 10,463 TOTAL Staff Support 22,615 Professional Services 500 150 - 541300 Other Consl /Prof Services 7,800 TOTAL Professional Services 7,800 Rental /Leasing 162 Operating Equipment 250 150 - 571300 Computer & Periphe. < $5,000 0 TOTAL Operating Equipment 0 TOTAL CITY COUNCIL 26,714 25,023 19,230 26,800 25,423 9,659 9,936 7,633 10,000 9,971 2.699 2.674 2.055 2,754 2.708 39,072 37,633 28,918 39,554 38,102 312 500 0 400 500 98 250 162 250 250 410 750 162 650 750 4,500 4,500 0 0 4,500 30,680 40,205 36,587 39,500 42,000 7.297 15,000 5.474 8.250 91000 42,476 59,705 42,061 47,750 55,500 212 300 86 250 300 212 300 86 250 300 268 400 308 350 400 75 2,000 0 0 2,000 12,028 13,000 12,413 12,413 13,000 57 200 0 100 200 12.338 13,000 1.883 6.250 13.000 24,765 28,600 14,604 19,113 28,600 3.950 6,000 0 4.500 6.000 3,950 6,000 0 4,500 6,000 0 2,000 0 0 0 0 2,000 0 0 0 92,341 110 886 17 of 265 134,988 85,830 111,817 129,252 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. This department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. The City Manager serves as a focal point for the management of City staff. GOALS AND OBJECTIVES Develop strategic plans and systems to meet the many diverse needs of the community. Respond effectively and timely to City Council requests. Develop effective programs to enhance business development and growth. Develop management systems for efficient and effective use of resources Recruit, retain and develop talented staff. Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. ORGANIZATIONAL CHART 18 of 265 CITY MANAGER 2019-20 2020-21 2021-22 City Manager 1 1 1 Assistant City Manager 2 2 2 Assistant to the City Manager 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 5 5 5 ECONOMIC DEVELOPMENT 2018-19 2019-20 2020-21 Executive Director 1 1 1 Business Retention Manager 1 1 1 Economic Development Analyst 1 1 0 Executive Assistant 1 1 1 TOTAL POSITIONS 41 41 4 Personnel Supplies City Support Services Utility Services Operations Support Staff Support Operating Equipment Capital Outlay Total $1,154,036 $1,202,362 $1,247,554 1,481 2,000 2,000 3,809 2019-20 2020-21 2021-22 Budget Actual � Estimate � Budget Personnel Supplies City Support Services Utility Services Operations Support Staff Support Operating Equipment Capital Outlay Total $1,154,036 $1,202,362 $1,247,554 1,481 2,000 2,000 3,809 2,000 2,000 0 0 0 0 50 50 8700 14,688 24,775 0 0 0 0 0 44,000 $1,168,026 $1,222,300 $1,320,379 The FY 2021-22 Budget increases 8.02% from the year end estimates due to increases in personnel for the class and compensation study recommendations, additional training as conferences begin to transition back to in person, and vehicle replacement. 19 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY MANAGER C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 10 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 681,718 151- 511110 Regular 793,330 151 - 511120 Overtime 0 151- 511180 LTD 2,301 151 - 511210 Longevity 8,115 151- 511220 Clothing Allowance 96 151 - 511230 Certification Allowance 886 151 - 511240 Allowances 7,200 151 - 511310 FICA - Employer 59,465 151- 511350 TMRS - Employer 131,159 151- 511410 Health - Employer 57,761 151- 511500 Workers' Compensation 1,048 TOTAL Personnel Services 1,061,361 Supplies 139,795 150,965 151 - 521100 Office Supplies 1,892 TOTAL Supplies 95,580 1,892 City Support Services 951 151- 532800 Special Events 4,338 TOTAL City Support Services 4,338 Utility Services 1,202,362 1,247,554 151 - 533500 Vehicle Fuel 414 TOTAL Utility Services 414 Operations Support 2,000 151 - 534200 Printing & Binding 0 TOTAL Operations Support 0 Staff Support 3,809 4,800 151 - 535100 Uniforms 748 151- 535200 Employee Recognition 917 151- 535300 Memberships 4,131 151- 535400 Publications 383 151- 535500 Training /Travel 8,795 151 - 535510 Meeting Expenses 2,538 151- 535600 Professional Certification 0 TOTAL Staff Support 17,512 859,271 908,859 681,718 882,000 908,399 1,063 240 333 600 240 555 2,824 0 0 0 6,332 7,267 5,765 5,765 7,461 0 0 0 0 0 0 2,243 1,245 700 1,170 7,200 6,912 5,539 7,200 6,912 59,328 70,251 47,664 65,000 70,145 139,795 150,965 112,953 145,000 151,348 79,541 95,580 69,560 95,000 100,435 951 1,168 1,286 1,097 1,444 1,154,036 1,246,309 926,063 1,202,362 1,247,554 1,481 2,000 746 2,000 2,000 1,481 2,000 746 2,000 2,000 3,809 4,800 0 2,000 2,000 3,809 4,800 0 2,000 2,000 0 0 0 0 0 0 0 0 0 0 0 50 0 50 50 0 50 0 50 50 887 775 35 775 775 1,383 5,000 377 1,800 5,000 2,336 4,000 3,182 4,113 4,000 399 500 295 500 500 3,053 11,500 2,488 5,000 11,500 571 3,000 515 2,500 3,000 71 0 0 0 0 8,700 24,775 6,892 14,688 24,775 20 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 11 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services Rental /Leasing Qperatina Equipment 151- 571000 Furniture & Fixtures 1.370 0 1,200 1,200 1.200 0 TOTAL Operating Equipment 1,370 0 1,200 1,200 1,200 0 Capital Outlay 151- 581200 Vehicles & Access. Over $5,00 0 0 0 0 0 44,000 TOTAL Capital Outlay 0 0 0 0 0 44,000 TOTAL CITY MANAGER 1,086,888 1,168,026 1,279,134 934,901 1,222,300 1,320,379 21 of 265 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the Marshal municipal court trials, preparing and drafting complaints, arranging for the appropriate circumstances. ICTOM MM10 t RZ6I= 1l1=C• 11 \71 [+9 Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. Implement the use of new technology and other innovative practices to maintain efficient and security. 22 of 265 Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. Seek input from personnel to maintain a positive work environment. Renovate front counter to include and efficient work station for clerks and defendants. MUNICIPAL COURT 2019 -20 2020 -21 2021 -22 Court Administrator 1 1 1 Senior Deputy Court Clerk 1 1 1 Deputy Court Clerk 2 2 2 TOTAL POSITIONS t 41 4 4 23 of 265 i �i1 /mil 3 11 19 SU Traffic Citations Filed 2019 -20 2020 -21 2021 -22 Workload/Output Actual Estimate Budget Traffic Citations Filed 4,669 2,664 3,483 State Law Citations Filed 1,198 544 892 Municipal Ordinances Filed 276 208 142 Cases Disposed Charges Processed per Clerk 6,203 4,347 5,121 2,067 1,766 1,707 2019 -20 2020 -21 2021 -22 Efficiency Actual Estimate Budget Cases Disposed Charges Processed per Clerk 6,203 4,347 5,121 2,067 1,766 1,707 Cases Disposed per Clerk 33% 33% 33% 2019 -20 2020 -21 2021 -22 Effectiveness Actual Estimate Budget Cases Disposed per Clerk 33% 33% 33% Personnel Services 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Personnel Services $270,220 $279,754 $299,117 Supplies 1,559 1,075 1,500 City Support Services 741 750 500 Operations Support 38 1,754 2,000 Staff Support 4,164 5,970 6,910 Court Support 372 1080 3,000 Professional Services 45,694 51,912 61,700 Maintenance Services 1,650 2,150 3,000 Operating Equipment 0 0 4,000 Total $324,437 $344,445 $381,727 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget increased 11.1% from year end estimates due to personnel increases based on the classification and compensation study results. Judge and Prosecutor services also contribute to the increase with the expectation the court will be fully operational after COVID -19 in FY 2020 -21. 24 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES MUNICIPAL COURT C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 12 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 182,591 152 - 511110 Regular 191,719 152- 511120 Overtime 0 152- 511180 LTD 571 152 - 511210 Longevity 7,247 152- 511230 Certification Allowance 1,073 152 - 511310 FICA - Employer 14,927 152 - 511350 TMRS- Employer 32,439 152 - 511410 Health- Employer 32,584 152 - 511500 Workers' Compensation 226 TOTAL Personnel Services 280,788 Supplies 670 152 - 521100 Office Supplies 1,987 TOTAL Supplies 1,987 City Support Services 15,458 152 - 532800 Special Events 326 TOTAL City Support Services 326 Utilitv Services 39,532 Operations Support 182,591 152 - 534200 Printing & Binding 1,967 TOTAL Operations Support 1,967 Staff Support 124 152 - 535100 Uniforms 548 152- 535300 Memberships 750 152 - 535400 Publications 390 152- 535500 Training /Travel 3,304 152- 535500.Training /Travel - Juv Case Mg 659 152 - 535510 Meeting Expenses 1.338 TOTAL Staff Support 6,988 Court Support 670 152 - 536500 Court /Jury Cost 450 TOTAL Court Support 450 179,388 182,591 146,511 184,000 192,522 169 192 124 160 192 139 568 0 0 0 7,402 8,545 7,978 7,978 8,739 485 2,313 602 670 1,152 13,039 14,773 11,215 14,000 15,458 29,978 31,539 25,221 30,000 33,134 39,532 42,859 33,427 42,859 47,602 87 245 270 87 318 270,220 283,625 225,348 279,754 299,117 1,559 1,500 924 1,075 1,500 1,559 1,500 924 1,075 1,500 741 500 124 750 500 741 500 124 750 500 38 2.000 277 1.754 2.000 38 2,000 277 1,754 2,000 579 600 0 600 600 545 810 220 590 810 0 500 0 500 500 1,955 3,500 579 3,000 3,500 109 0 0 0 0 977 11500 277 1.280 11500 4,164 6f910 1,076 5f970 6,910 372 1,080 0 1,080 3,000 372 1,080 0 1,080 3,000 25 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 13 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 152- 541310 Judges Services 34,073 152 - 541320 Prosecutor Services 18,700 152 - 541330 Interpreter Services 0 TOTAL Professional Services 52,773 Maintenance Services 152- 551800 Other Maintenance Agreements 1 800 TOTAL Maintenance Services 1,800 Rental /Leasing Operating Equipment 152 - 571000 Furniture & Fixtures 0 TOTAL Operating Equipment 0 Capital Outlay TOTAL MUNICIPAL COURT 347,078 30,475 42,900 20,250 31,200 37,000 15,219 26,250 11,198 20,212 24,000 0 700 0 500 700 45,694 69,850 31,448 51,912 61,700 1.650 3,000 1.350 2.150 3.000 1,650 3,000 1,350 2,150 3,000 0 0 0 0 4,000 0 0 0 0 4,000 324,437 26 of 265 368,465 260,546 344,445 381,727 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund Under the umbrella of Public Affairs, 311 Customer Care connects callers with specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, street lights out, trash collection, special events and all other City requests. This division is under the supervision of the Communications Manager. GOALS AND OBJECTIVES To provide excellent customer service to all callers To provide consistent and accurate information to all callers To reduce or eliminate abandoned calls To reduce or eliminate misrouted calls To improve call tracking capabilities to better analyze callers need for service ORGANIZATIONAL CHART 27 of 265 CUSTOMER RELATIONS /311 2019 -20 2020 -21 2021 -22 Customer Relations /311 Rep 2 2 2 Customer Relations /311 Re PT 1 1 1 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 604 2019 -20 2020 -21 2021 -22 Workload/Output Actual Estimate Budget Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 604 600 600 53,351 55,000 54,000 2,333 2,466 2,400 221 200 220 Personnel 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Personnel $109,338 $113,979 $116,705 Supplies 99 100 100 Staff Support 800 527 430 Operating Equipment 0 0 0 Total $110,238 $194,606 $117,235 The FY 2021 -22 Budget increases 2.0% from the year end estimates due to personnel increases with the classification and compensation study recommendation. 28 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CUSTOMER RELATIONS-311 Personnel Services 153 - 511110 Regular 153 - 511120 Overtime 153- 511180 LTD 153 - 511210 Longevity 153- 511310 FICA - Employer 153 - 511350 TMRS- Employer 153 - 511410 Health- Employer 153 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 153- 521100 Office Supplies TOTAL Supplies Staff Support 153 - 535100 Uniforms 153 - 535300 Memberships 153 - 535500 Training /Travel TOTAL Staff Support Operatina Equipment 153 - 571000 Furniture & Fixtures TOTAL Operating Equipment C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 14 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 84,268 80,642 81,131 64,400 84,000 84,512 237 127 224 241 224 239 205 47 197 0 0 0 5,061 1,774 2,038 2,038 2,038 2,302 7,010 6,043 6,373 5,027 6,117 6,652 14,526 13,200 13,594 10,841 13,500 14,246 5,274 7,406 9,576 6,176 8,000 8,617 113 99 106 117 100 137 116,692 109,338 113,239 88,839 113,979 116,705 97 99 175 149 100 100 97 99 175 149 100 100 195 196 180 67 180 180 0 0 100 97 97 0 0 604 175 0 250 250 195 800 455 164 527 430 270 0 0 0 0 0 270 0 0 0 0 0 TOTAL CUSTOMER RELATIONS -311 117,254 110,238 29 of 265 113,869 89,152 114,606 117,235 DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Planning & Zoning Division ensures planned and purposeful development within the City limits and the Extraterritorial Jurisdiction through an efficient, consistent, unbiased, and effective development review process to promote quality development. The Division provides direction to help citizens, businesses, and developers implement successful projects that will benefit the community. Division responsibilities include the review and processing of development projects, such as commercial site plans, plats, zone changes, specific use permits, and annexations; the research and development of long range plans and goals to guide the future of our City; and the creation of development codes to tailor our regulations around citizen needs and city goals. The Division frequently collaborates with other departments within the City, including Engineering, Fire, and Inspections, as well as other governmental agencies, in order to shape a suburban environment that prioritizes safety. The Division also provides guidance and staff recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee to help them best serve the residents of Schertz. GOALS AND OBJECTIVES Implement new permitting /planning /Code Enforcement software to provide increased customer service, transparency, and efficiency on all development projects. Continue to assist property owners, developers, and engineers through our development process through timely and thorough project review. Review and update the Comprehensive Land Plan for the City, which will shape the future of Schertz to meet the desires and goals of the residents. Continue to reevaluate and modify regulations within the Schertz Unified Development Code to accommodate the evolving needs of our residents and make the development process more efficient and effective. Implement the Joint Land Use Study Strategies to promote compatibility of land uses and development with the long -range goals of Randolph AFB. 30 of 265 Continue to update the website to provide improved customer service by updating forms, flowcharts, providing information on current residential and commercial developments, and providing information on public hearing on Promote staff development including continued education and cross training to provide outstanding customer service. Continue to digitize previous years case files into the digital records retention system to improve access and availability. Continue to provide regular updates to the website feature and current development projects within the City. Implement a yearly program to raise awareness for National Community Planning Month to include school presentations, community outreach via social media, and an article in the Schertz Magazine. ACCOMPLISHMENTS Received the 2020 Certificate of Achievement for Planning Excellence by the American Planning Association Texas Chapter which recognizes a commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demonstrated by the Planning Department for the seventh year in a row. Worked through the annexation process to send first letters, service plans, and delayed annexation agreements to the properties set to expire in 2020 and 2021. Was able to extend 48 annexation agreements set to expire in 2020. Communicated and received signed annexation extension agreements for an additional 58 properties to be executed in 2021 with a potential of an additional 24 properties to be completed within 2021. Successfully hired a Senior Planner to manage the Comprehensive Land Plan update. Maintained the partnership with Joint Base San Antonio (JBSA). Participated in the JBSA Technical Working Group for their Regional Compatible Use Plan update, to be completed in 2021. Transitioned to a fully digital submittal process and no longer requiring the submittal of any paper plans. 31 of 265 Completed a UDC amendment in relation to Article 5 Section 21.5.8 Permitted Use Table, to allow restaurants or cafeterias, and Taverns by right in Main Street Mixed Use zoning district. Attended various continuing education classes including, National American Planning Association virtual conference, Certified Floodplain Manager training, Guadalupe County CHARM Resiliency Workshop, ICC Leadership Series, TML Open Meetings Act and Public Information Act training, Defensive Driving Basics training and Cybersecurity Training. Successfully provided the same level of customer service to all applicants while adapting to Covid -19 restrictions, to include all staff meetings, and pre - development meetings being completed via Microsoft Teams, utilizing Microsoft SharePoint, and Planner to ensure timelines were being met and to house all documentation for east of access by all staff members. Implemented new ESRI St aesthetically pleasing. Completed weekly updates to the commercial sites currently under construction to improve public relations and transparency, while providing useful, accessible information to the public. 32 of 265 PLANNING AND ZONING 2019 -20 2020 -21 2021 -22 Senior Planner 1 2 2 Planner 1 2 2 2 TOTAL POSITIONS 3 4 4 PERFORMANCE INDICATORS Plats 2019 -20 2020 -21 2021 -22 Workload/Output Actual Estimate Budget Plats 36 32 32 Site Plans and Master Plan 32 18 18 Variances/Waivers 13 5 5 Zone Changes and Specific Use Permits 12 15 15 UDC/ Comp. Plan Revisions 1 5 5 Annexation 0 4 4 All Plats $52,500 $54,000 $54,000 Site Plan, Master Plan $31,500 $23,000 $23,000 Variance $3,250 $2,500 $2,500 Zone Change, Specific Use Permit $18,800 $26,450 $26,450 Other (Zoning Letters and Additional Admin fees) $4,500 $2,550 $2,550 Total Revenue 33 of 265 Personnel 2019 -20 2020 -21 1 2021 -22 Budget Actual Estimate I Budget Personnel $179,471 $262,555 $288,574 Supplies 755 2,173 2,020 Operations Support 81 248 0 Staff Support 1,914 32,469 33,939 Professional Services 36 400,100 100 Operating Equipment 593 7,689 325 Total $182,850 $705,234 $324,958 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget decreases by 53.9% from the FY 2020 -21 year end estimate with the eliminations of $400,000 for the Comprehensive Land Use Plan, Parks Master Plan, and Unified Development Code update. This decrease is offset by increases in personnel for the Class and Compensation study recommendations. 34 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PLANNING & ZONING Personnel Services 154 - 511110 Regular 154 - 511120 Overtime 154- 511180 LTD 154 - 511210 Longevity 154- 511230 Certification Allowance 154 - 511310 FICA - Employer 154 - 511350 TMRS- Employer 154 - 511410 Health- Employer 154 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 154 - 521000 Operating Supplies 154- 521100 Office Supplies 154 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services Utility Services Operations Support 154 - 534200 Printing & Binding TOTAL Operations Support Staff Support 154 - 535100 Uniforms 154- 535300 Memberships 154 - 535400 Publications 154- 535500 Training /Travel Staff 154- 535500.Training /Travel Commission 154 - 535510 Meeting Expenses TOTAL Staff Support Professional Services 154 - 541400 Consulting 154- 541500 State /County Admin Fees TOTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 15 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 148,186 127,131 170,379 119,273 176,455 192,128 3,582 1,365 4,833 2,779 5,000 4,897 354 92 547 0 547 0 992 1,296 1,330 1,055 1,330 1,016 900 104 1,728 0 0 0 12,142 9,494 14,098 9,110 14,098 15,147 24,896 20,895 30,072 20,039 30,072 32,437 10,808 18,932 34,825 24,526 34,824 42,645 183 162 229 252 229 304 202,044 179,471 258,041 177,034 262,555 288,574 244 225 1,066 30 704 620 450 530 900 308 1,200 1,200 0 0 269 0 269 200 694 755 2,235 338 2,173 2,020 7 81 186 109 248 0 7 81 186 109 248 0 548 150 750 306 750 850 1,134 1,013 1,931 1,078 1,931 2,073 0 254 500 0 500 500 15,891 ( 297) 21,398 325 21,398 22,626 5,836 794 7,390 0 7,390 7,390 129 0 500 0 500 500 23,537 1,914 32,469 1,709 32,469 33,939 0 0 400,000 0 400,000 0 27 36 100 15 100 100 27 36 400,100 15 400,100 100 35 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 16 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Rental /Leasing Operating Equipment 154 - 571000 Furniture & Fixtures 1,225 593 7,689 6,375 7,689 325 154- 571300 Computer & Periphe. LESS $500 0 0 3,683 0 0 0 TOTAL Operating Equipment 1,225 593 11,372 6,375 7,689 325 Capital Outlay TOTAL PLANNING & ZONING 227,535 182,850 704,403 185,580 705,234 324,958 36 of 265 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. GOALS AND OBJECTIVES To provide expert legal counsel on proposed ordinances. To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. To represent the City in litigation. Prepare legal documents for City contracts and agreements. To provide counsel on strategic issues that will be of the most benefit the City. 37 of 265 ORGANIZATIONAL CHART Operations Support $4,342 $10,000 $10,000 Professional Services $103,379 $120,000 $130,000 Total $107,722 $130,000 $140,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget increases 7.7% from the FY 2020 -21 year end estimate with the anticipated billable hours for legal services in FY 2021 -22. 38 of 265 2019 -20 2020 -21 1 2021 -22 Budget Actual Estimate I Budget Operations Support $4,342 $10,000 $10,000 Professional Services $103,379 $120,000 $130,000 Total $107,722 $130,000 $140,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget increases 7.7% from the FY 2020 -21 year end estimate with the anticipated billable hours for legal services in FY 2021 -22. 38 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 17 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LEGAL SERVICES Operations Support 155 - 534100 Advertising /Legal Notices 9.071 4,342 10,000 3.518 10,000 10,000 TOTAL Operations Support 9,071 4,342 10,000 3,518 10,000 10,000 Professional Services 155- 541200 Legal Svcs 126,526 103.379 140,000 59.965 120.000 130.000 TOTAL Professional Services 126,526 103,379 140,000 59,965 120,000 130,000 TOTAL LEGAL SERVICES 135,598 107,722 150,000 63,482 130,000 140,000 39 of 265 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND The position of City Secretary is a statutory position required by State law and the primary contact for citizens seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the preservation and Council Services. supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. GOALS AND OBJECTIVES Department are to provide the following services for the City of Schertz: Public Information requests. Agendas and minutes for public meetings. Ordinances and resolutions. Election administration. Publication of legal notices. Alcohol permits for businesses. Process Liens (filed and released) Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. Administer oaths. Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. 40 of 265 Public Education (Student Mayor /Council Program, Volunteer Fair) Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. ORGANIZATIONAL CHART CITY SECRETARY 2019 -20 2020 -21 2021 -22 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Ordinances Passed and Processed 2019 -20 2020 -21 2021 -22 Workload Actual Estimated Budget Ordinances Passed and Processed 36 41 41 Resolutions Passed and Processed 126 140 140 Council Meetings Attended 43 43 43 Open Records 451 450 450 Ordinances & Resolutions Executed within 72 hours of Council Meeting 2019 -20 2020 -21 2021 -22 Efficiency Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 99% 100% 100% Documents completed, signed, scanned within 48 hours of council approval 96% 100% 100% Council meeting minutes transcribed within 48 hours following Council meeting 98% 99% 100% Agendas available to citizens within legally required timeframe - Posted on website 100% 100% 100% Alcohol permits processed within the month of expiration 70% 90% 90% 41 of 265 Volunteer Fair 0 0 1 Student Mayor/Council member for the Day Program 1 1 2 2019-20 � 2020-21 2021-22 � Education Initiatives Actual Estimated Budget Volunteer Fair 0 0 1 Student Mayor/Council member for the Day Program 1 1 2 Personnel 2019-20 2020-21 2021-22 Budget Actual Estimated Budget Personnel $193,102 $190,842 $197,509 Supplies 910 1,150 1,150 City Support Services 7,213 6,000 10,000 Operations Support 0 150 150 Staff Support 5,232 2,800 6,450 Operating Equipment 0 400 1,000 Total $206,457 $201,342 $216,259 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021-22 Budget increases 7.0% from the FY 2020-21 year end estimate due to personnel increases for the Class and Compensation study recommendations, as well as additional UDC updates, additional training, and Computer equipment. 42 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY SECRETARY Personnel Services 164 - 511110 Regular 164 - 511180 LTD 164- 511210 Longevity 164 - 511310 FICA - Employer 164- 511350 TMRS - Employer 164 - 511410 Health - Employer 164 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 164 - 521100 Office Supplies TOTAL Supplies City Support Services 164 - 532700 Records Management TOTAL City Support Services Utility Services Qperations Support 164- 534200 Printing & Binding TOTAL Operations Support Staff Support 164 - 535100 Uniforms 164- 535300 Memberships 164 - 535400 Publications 164- 535500 Training /Travel TOTAL Staff Support Professional Services Maintenance Services Operating Equipment 164 - 571000 Furniture & Fixtures TOTAL Operating Equipment C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 20 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 146,025 139,068 135,523 106,699 137,525 143,010 401 95 420 0 95 0 2,776 1,804 2,068 2,125 1,804 2,072 11,444 10,069 10,519 8,125 10,280 11,092 24,122 22,526 22,438 17,691 21,323 23,754 13,823 19,391 21,012 12,682 19,667 17,353 173 148 175 193 148 228 198,764 193,102 192,155 147,515 190,842 197,509 1,154 910 1,150 1,023 1,150 1,150 1,154 910 1,150 1,023 1,150 1,150 3.846 7,213 10,000 3.891 6,000 10,000 3,846 7,213 10,000 3,891 6,000 10,000 28 0 150 43 150 150 28 0 150 43 150 150 0 0 0 0 0 100 903 370 750 497 400 750 238 901 600 476 400 600 2,996 3.962 3,000 843 2.000 5,000 4,137 5,232 4,350 1,817 2,800 6,450 0 0 1,035 0 400 1,000 0 0 1,035 0 400 1,000 43 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 21 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay TOTAL CITY SECRETARY 207,930 206,457 208,840 154,289 201,342 216,259 44 of 265 DEPARTMENT: 167 NON - DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include city insurance, appraisal district contracts, contingency, and the emergency medical services contract. City Support Services 2019 -20 2020 -21 2021 -22 Budget Actual Estimated Budget City Support Services $487,024 $520,838 $880,500 Utility Services 0 7,123 0 Operations Support 194,378 140,000 140,000 City Assistance 1,914,550 1,378,784 1,315,645 Professional Services 73,575 83,700 88,775 Fund Charges /Transfers 374 10,750 27,979 Land Purchase 0 7,450 0 Total $2,669,901 $2,148,645 $2,452,899 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget increases 14.2% from the FY 2020 -21 year end estimate. Increased commercial insurance costs are offset by less tax abatement payments. 45 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES NONDEPARTMENTAL Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 22 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Support Services 242,000 167- 532200 County Appraisal District 226,275 167 - 532210 Tax Assessor /Collector- Sevice 0 167- 532500 City Insurance - Commercial 210,680 167 - 532900 Contingencies 1,116 167 - 532901 Contingencies - Personnel 0 TOTAL City Support Services 438,072 Utility Services 3,494 167 - 533200 Electric Utility Services 0 TOTAL Utility Services 0 Operations Support 190,500 167 - 534000 Postage 4,014 167 - 534300 Equipment Maint - Copiers 131,036 167 - 534500 Memberships - Organizations 7,500 167 - 534810 Electronic Filing Services 143 167- 534999 Misc. Expense 15,281 TOTAL Operations Support 157,974 Staff Support 0 167 - 535500 Training /Travel 73 TOTAL Staff Support 73 City Assistance 11,000 167 - 537100 Medical Services -EMS Contract 581,537 167- 537200 Main Street Local Program 20,000 167 - 537450 Tax Reimbursements /Abatements 861,735 TOTAL City Assistance 1,463,272 Professional Services 0 167 - 541500 State /County Admin Fees 0 167- 541600 Misc Bank Charges 729 167- 541650 Investment Management Fee 0 167 - 541800 Credit Card Service Fee 44,353 167- 541810 Credit Cards Fees - AMEX 2,840 TOTAL Professional Services 47,922 240,279 242,000 180,211 242,000 245,000 0 6,000 0 0 0 243,251 233,700 258,108 265,000 265,000 3,494 75,230 14,585 13,838 180,000 0 190,500 0 0 190,500 487,024 747,430 452,904 520,838 880,500 0 7,123 7,123 7,123 0 0 7,123 7,123 7,123 0 8,096 11,000 7,690 8,000 8,000 106,910 110,000 77,032 110,000 110,000 8,900 0 0 0 0 386 22,000 20,519 22,000 22,000 70,086 0 0 0 0 194,378 143,000 105,242 140,000 140,000 0 200 0 0 0 0 200 0 0 0 602,583 667,048 500,287 667,048 695,645 88,588 50,000 78,210 90,000 50,000 1,223,379 840,000 621,736 621,736 570,000 1,914,550 1,557,048 1,200,233 1,378,784 1,315,645 0 35 126 150 125 746 700 706 750 750 0 0 0 0 0 69,943 50,000 77,342 80,000 85,000 2,886 2,800 3,692 2,800 2,900 73,575 53,535 81,867 83,700 88,775 46 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 23 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fund Charges /Transfers 167 - 548000 Transfer Out 1,592 0 17,229 ( 1,517) 0 0 167 - 548106 Transfer Out- Special Events 59,893 205 0 0 0 0 167 - 548204 Transfer Out - Drainage 0 0 0 0 0 17,229 167 - 548615 Transfer Out - Hist. Committe 2,871 169 10,750 0 10,750 10,75Q TOTAL Fund Charges /Transfers 64,356 374 27,979 ( 1,517) 10,750 27,979 Maintenance Services Operating Equipment Capital Outlay 167- 581010 Land Purchase 0 0 0 7,450 7,450 0 TOTAL Capital Outlay 0 0 0 7,450 7,450 0 TOTAL NONDEPARTMENTAL 2,171,669 2,669,901 2,536,315 1,853,302 2,148,645 2,452,899 47 of 265 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Public Affairs Department serves an internal audience of 386 employees, elected and appointed officials, as well as an estimated city population of 41,000. Public Affairs is responsible for establishing and maintaining internal and external communications that enhance the understanding, perception, and image of the City of Schertz. Public Affairs promotes, organizes and supports informational, educational, and special event activities that benefit the community and /or City employees through advertising, production of city videos, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. Public Affairs creates photographic /video /audio recording of City events and activities, designs City marketing materials, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. Public Affairs publishes Schertz Magazine, one of the leading publications in the Tri County area with a circulation of 15,500 copies; including 14,000+ direct mailed and 500+ subscriptions. Over 1,000 magazines are distributed to businesses with hundreds of copies made available at local and regional banks, hospitals and clinics, schools, pharmacies, and restaurants. Operations of the Event Facilities and 311 Customer Care are maintained under the umbrella of Public Affairs. GOALS AND OBJECTIVES To be the primary source of City information for all current and potential residents and businesses. To disseminate accurate and timely information to residents and the media during emergency and non - emergency situations. To provide excellent customer service to all callers while providing accurate information. 48 of 265 ORGANIZATIONAL CHART PUBLIC AFFAIRS 2019 -20 2020 -21 2021 -22 Public Affairs Director 1 1 1 Communications Manager 1 1 1 Marketing and Communications Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 4 4 4 PERFORMANCE INDICATORS Press Releases /News Flash Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 137 2019 -20 2020 -21 2021 -22 Workload/Output Measures Actual Estimate Budget Press Releases /News Flash Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 137 135 136 414 400 450 28 40 50 42 50 50 187,399 186,000 192,000 Percentage of Magazine Contracted 49 of 265 50% 50% 50% 2019 -20 2020 -21 1 2021 -22 Efficiency Actual Estimate I Budget Percentage of Magazine Contracted 49 of 265 50% 50% 50% Average cost per Advertising Run outside of the magazine 200 200 200 Schertz Magazine Ad revenue City Sponsored /Non- revenue Percentage open rate for e- newsletter Percentage click rate for e- newsletter 143,720 2019 -20 2020 -21 2021 -22 Effectiveness Actual Estimate Budget Schertz Magazine Ad revenue City Sponsored /Non- revenue Percentage open rate for e- newsletter Percentage click rate for e- newsletter 143,720 120,000 140,000 28,250 22,000 22,000 20% 28.8% 27% 8.7% 10.8% 10% Personnel 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Personnel $297,026 $313,996 $320,138 Supplies 564 1,700 1,100 City Support Services 990 0 1,000 Operations Support 27,366 34,135 48,235 Staff Support 2,782 5,452 11,170 Professional Services 228,379 265,500 255,500 Total $557,109 $620,783 $637,143 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget increases 2.6% from the FY 2020 -21 year end estimate with the opening event for the new splash pad, added funds for printing and binding, and additional training. Personnel also increases with the classification and compensation study recommendation. 50 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 24 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 170 - 511110 Regular 207,661 212,791 212,564 169,823 220,000 223,050 170 - 511120 Overtime 687 247 981 152 200 1,010 170- 511180 LTD 530 149 661 0 0 0 170 - 511210 Longevity 3,828 3,808 4,636 4,336 4,336 5,290 170- 511230 Certification Allowance 300 650 488 0 200 1,248 170 - 511310 FICA - Employer 16,703 15,738 16,714 12,980 17,000 17,625 170 - 511350 TMRS- Employer 34,432 34,775 35,649 28,339 36,000 37,743 170 - 511410 Health- Employer 22,432 28,640 30,613 23,900 36,000 33,811 170 - 511500 Workers' Compensation 259 228 277 305 260 361 TOTAL Personnel Services 286,833 297,026 302,583 239,835 313,996 320,138 Supplies 170 - 521000 Operating Supplies 95 146 1,050 934 1,000 400 170- 521100 Office Supplies 638 418 700 676 700 700 TOTAL Supplies 733 564 1,750 1,611 1,700 1,100 City Support Services 170 - 532800 Other Events 1,975 990 0 0 0 1,000 TOTAL City Support Services 1,975 990 0 0 0 1,000 Operations Support 170 - 534000 Postage 1,111 6,784 18,050 9,415 9,000 18,800 170 - 534100 Advertising 7,904 6,549 9,250 7,008 8,700 8,900 170 - 534200 Printing & Binding 12,392 13,633 20,450 10,841 16,000 20,000 170 - 534500 Memberships - Organizations 255 255 255 170 255 255 170- 534550 Business Meetings /Networking 234 144 248 180 180 280 TOTAL Operations Support 21,895 27,366 48,253 27,615 34,135 48,235 Staff Support 170- 535100 Uniforms 117 76 220 197 220 240 170 - 535400 Publications 130 88 200 0 0 200 170 - 535500 Training /Travel 7,570 2,278 8,780 1,808 5,000 10,480 170 - 535510 Meeting Expenses 0 341 240 232 232 250 TOTAL Staff Support 7,818 2,782 9,440 2,237 5,452 11,170 Professional Services 170- 541300 Other /Consl /Prof Services 40,799 14,620 36,500 11,938 36,500 36,500 170 - 541305 Prof Services - Writers /Photogr 6,823 6,360 10,000 7,854 10,000 10,000 170 - 541350 Magazine- Printing Services 92,292 90,962 94,000 70,202 94,000 94,000 170 - 541355 Design Services 87,550 63,304 65,000 51,840 65,000 65,000 170 - 541360 Magazine- Postage 57,886 52,383 60,000 50,669 60,000 50,000 170- 541365 Delivery Services 1,500 750 1.500 0 0 0 TOTAL Professional Services 286,850 228,379 267,000 192,503 265,500 255,500 51 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 25 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operatina Equipment 170 - 571000 Furniture & Fixtures 3,080 0 0 0 0 0 TOTAL Operating Equipment 3,080 0 0 0 0 0 TOTAL PUBLIC AFFAIRS 609,184 557,109 629,026 463,800 620,783 637,143 52 of 265 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering collaborates with Public Works, Planning and Community Development, Economic Development, Parks and Recreation, and other departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering works with Public Works and Finance to development and implement the City's Capital Improvement Programs for water, wastewater, streets, and drainage. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standards, policies, codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure both privately and publicly constructed follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water, wastewater, transportation, and drainage are available and arranged for fiscal sustainability. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. The TSAC is a Commission that hears citizen input, considers transportation issues, and makes recommendations to City Council regarding traffic and transportation related matters throughout the City. 53 of 265 ORGANIZATIONAL CHART ENGINEERING 2019 -20 2020 -21 2021 -22 City Engineer 1 1 1 Engineer 3 3 3 Senior Graduate Engineer 1 1 1 Graduate Engineer 1 1 1 Engineering inspector 2 2 2 TOTAL POSITIONS 8 8 8 ACCOMPLISHMENTS AND GOALS FY 2019 -2020 Accomplishments Along with other Departments, successfully managed the following Capital Improvement Projects (in various stages of completion): Corbett Elevated Storage Tank and Associated Distribution Mains Corbett Ground Storage Tank Aviation Heights Water Main Replacements Phases 5 -7 Ware Seguin to Lower Seguin and Greytown to Pfeil Loop Lines Woman Hollering Creek Wastewater Trunk Main and Lift Station Riata Lift Station Relocation Crest Oak Sewer Line Upsize FM 1518 Utility Relocations 2018 Street Preservation and Maintenance Projects (including remedial efforts) Trail and Bike Lane Project (technical support and contract administration for Parks) Elbel Drainage and Resurfacing and Westchester Signalization 2020 Street Preservation Resurfacing and Rehabilitation Projects TriCounty Parkway Reconstruction Fire Station 2 Drainage Improvement Silt Removal Projects 54 of 265 Update of Water and Wastewater Master Plans and updated Impact Fee Ordinance Collaborated with City of Cibolo and developer on the design and construction administration and inspection of the extension of the Ripps- Kreusler Collaborated with City of Cibolo and developer on the design and construction administration and inspection of the expansion of the portion of Cibolo Valley Drive within the City of Schertz Maintained strategic partnership with Texas Department of Transportation FY 2020 -2021 Goals Continue improvement and update of standard construction details, technical specifications, and design guidelines Continue support of development and implementation of comprehensive Capital Improvement Program including water, wastewater, drainage, and roadway projects Complete Water and Wastewater Master Plans and implement updated Impact Fee ordinance Provide efficient, clear review of construction plans and other development submittals Continue promotion of efficacy of TSAC activities and actions Continue successful partnership with TxDOT PERFORMANCE INDICATORS Capital Improvement Projects (number 2019 -20 2020 -21 2021 -22 Workload/Output Measures Actual Estimate Budget Capital Improvement Projects (number 9 16 11 active) Grading and Clearing Permits Issued 29 25 25 Grading and Clearing Permits Active 47 48 45 (Average Monthly Concurrent Maximum) Grading and Clearing Permits Active 55 60 50 (Concurrent Maximum) Grading and Clearing Permits Issued 278 200 250 acreage Number of Non - Construction Plan 83 98 100 Reviews (includes master plans, plats, site plans, etc.) Residential Subdivision Construction 1 3 3.8 number of projects (completed projects) 55 of 265 Residential Subdivision Construction dollar value of public improvements (completed projects) Commercial Subdivision Construction number of projects (completed projects) Commercial Subdivision Construction dollar value of public improvements (completed projects) $1.1 Million $3.0 Million $3.8 Million 4 5 3 $2.3 Million $4.6 Million $2.0 Million Personnel 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Personnel $628,907 $809,312 $870,151 Supplies 1,173 2,350 2,750 City Support Services 432 500 0 Utility Services 6,302 4,500 5,500 Operations Support 31 93 150 Staff Support 4,981 12,128 17,310 Professional Services 15,791 75,000 40,000 Operating Equipment 1,755 900 1,400 Capital Outlay 0 0 0 Total $659,370 $904,783 $937,261 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Engineering Budget increases 3.6% from the year end estimate due to relatively minor adjustments to each budget category related to the increased fuel costs (higher price per gallon and miles travelled due to more active construction projects), and the fully- s capacity to manage additional tasks needing professional services assistance. Increased personnel expenses include pay adjustments related to implementation of the classification and compensation study. 56 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES ENGINEERING C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 28 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 448,844 173 - 511110 Regular 459,705 173 - 511120 Overtime 0 173- 511180 LTD 1,346 173 - 511210 Longevity 5,287 173- 511230 Certification Allowance 3,000 173 - 511310 FICA - Employer 35,116 173 - 511350 TMRS- Employer 75,835 173 - 511410 Health- Employer 50,775 173 - 511500 Workers' Compensation 2.427 TOTAL Personnel Services 633,491 Supplies 100,501 72,666 173 - 521000 Operating Supplies 490 173- 521100 Office Supplies 603 173 - 521300 Motor Vehicle Supplies 74 TOTAL Supplies 808,237 1,167 City Support Services 260 173- 532400 Computer Fees & Licenses 0 TOTAL City Support Services 0 Utility Services 1,000 2,000 173 - 533330 Telephone /Internet 3,632 173 - 533500 Vehicle Fuel 3.429 TOTAL Utility Services 7,061 Qoerations Support 500 173- 534000 Postage 0 173 - 534200 Printing & Binding 0 TOTAL Operations Support 0 Staff Support 0 0 173 - 535100 Uniforms 2,173 173 - 535300 Memberships 434 173- 535400 Publications 596 173 - 535500 Training /Travel 8,588 173- 535510 Meeting Expenses 241 173 - 535600 Professional Certification 730 TOTAL Staff Support 12,762 441,514 560,037 448,844 565,000 601,510 210 0 349 500 500 318 1,736 0 0 0 6,246 8,047 6,218 6,218 8,532 2,377 2,592 1,373 2,000 3,288 31,334 43,632 33,344 44,000 46,930 72,013 93,068 76,806 94,000 100,501 72,666 96,363 72,146 95,000 105,310 2.228 2,762 3,041 2.594 3.580 628,907 808,237 642,122 809,312 870,151 260 1,000 42 1,000 500 877 1,000 248 1,000 2,000 37 350 78 350 250 1,173 2,350 368 2,350 2,750 432 500 0 500 0 432 500 0 500 0 2,044 850 0 0 0 4,259 3,500 3.986 4,500, 5 500 6,302 4,350 3,986 4,500 5,500 0 0 0 0 50 31 100 93 93 100 31 100 93 93 150 1,153 3,338 150 3,338 4,630 1,207 2,420 515 2,000 2,550 310 500 109 500 500 1,538 11,156 982 5,000 8,500 541 620 294 620 480 231 670 151 670 650 4,981 18,704 2,201 12,128 17,310 57 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 29 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 173 - 541100 Engineering Services 8,661 173 - 541300 Other Professional Services 11.170 TOTAL Professional Services 19,831 Maintenance Services Rental /Leasing Operating Equipment 173 - 571000 Furniture & Fixtures 538 173 - 571300 Computer & Periphe. < $5000 0 TOTAL Operating Equipment 538 Capital Outlay 173 - 581200 Vehicles & Access. Over $5,00 28,607 TOTAL Capital Outlay 28,607 TOTAL ENGINEERING 703,456 8,000 40,000 19,075 40,000 0 7.791 35,000 5.073 35.000 40.000 15,791 75,000 24,148 75,000 40,000 285 900 387 900 900 1.470 2.985 ( 1,228) 0 500 1,755 3,885 ( 841) 900 1,400 0 0 0 0 0 0 0 0 0 0 659,370 58 of 265 913,126 672,077 904,783 937,261 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Police Department provides service to approximately 32 square miles, with the City in three different counties. The police department receives thousands of calls for services annually through the communications division and dispatches for Police, Fire, Emergency Medical Service, and Animal Services. Additionally, the police department provides dispatch services for the City of Cibolo Police, Fire and Animal Services departments, and Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, and Santa Clara and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction, traffic safety, and the promotion of overall public safety. The Investigations Division investigates incidents that occurred within the City, processes crime scenes, and follows up through prosecution with the County and District Attorneys of all three counties. The Records Unit receives and prepares cases for submission to County and District Attorneys. The School Resource Program provides a visible presence on the campuses within the City; makes educational presentations to the students and staff, along with investigating crimes on campus. The Animal Services Division is responsible for the enforcement of State laws and City ordinances regarding the care and treatment of animals, rabies control, and overall public health through disease and population control. The Community Outreach Officer interacts with Homeowner Associations, provides education and crime prevention programs to the community, and oversees the Citizens Police Academy and the Citizens on Patrol. Our Crime Victim Liaison protects the rights and assists in the needs of the crime victims in Schertz, Live Oak, and Cibolo GOALS AND OBJECTIVES Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services. promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. 59 of 265 To increase department participation in community programs and increase citizen interest and participation in police department programs which lends to an attractive, safe community and promotes economic prosperity. To enhance the recruitment of high quality officers /personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested with an engaged workforce. ORGANIZATIONAL CHART 60 of 265 POLICE 2019 -20 2020 -21 2021 -22 Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Captain 0 1 1 Lieutenants 4 4 4 Sergeants 7 7 7 Corporals 15 14 13 Officers 35 36 37 Code Enforcement Officers 2 2 0 Sanitarian 1 1 0 Administrative Assistant 2 2 2 Records Manager 1 1 1 Records Clerk 2 2 2 Civilian Evidence Technician 1 1 2 Crime Victim Liaison 1 1 1 Animal Services Manager 1 1 1 Animal Services Officer 4 4 4 Animal Services Kennel Tech 1 3 3 PT Animal Services Kennel Tech 2 2 2 Communications Manager 1 1 1 Communications Shift Supervisor 4 4 4 Communications Officer 12 12 12 P/T Communications Officer (Irregular) 3 3 3 Crossing Guards (Part Time) 16 16 16 TOTAL POSITIONS 1 117 1 120 1 118 LAW ENFORCEMENT COMMISSIONS 2019 -20 2020 -21 2021 -22 Fire Dept. Law Enforcement Commission 1 1 1 TOTAL COMMISSIONS 1 1 1 61 of 265 i �i1 /mil 3 11 1 D SU 2019 -20 2020 -21 1 2021 -22 Workload /Output Actual Estimate' Budget Dispatch -911 Calls Patrol- Citations /Warnings Issued Inv - Criminal Cases Filed w/ Prosecutor Inv -Cases Investigated per Investigator Inv -Total Cases Cleared Records -Total Active Alarm Permits Records -Open Records Requests Federal Seizures Crime Victim Liaison - Assigned Cases 26,713 27,400 28,100 9,115 6,732 7,500 914 955 980 279 275 295 254 282 300 3,084 3,100 3,300 2,543 1,800 2,500 $195,344 $30,000 $55,000 236 520 560 2019 -20 2020 -21 2021 -22 Workload /Output Marshals Division Actual Estimate Budget Marshals Warrants Issued 1,468 1,243 1,350 Warrants Cleared 1,789 1,458 1,575 Animal Services Animals Taken In 1,157 1,175 1,200 Adoptions 369 465 450 Return to Owner 233 375 400 Transferred Out 227 230 230 Wildlife Release 132 95 100 Euthanized 82 50 55 62 of 265 Budget 2019 -20 2020 -21 2021 -22 Actual ; Estimate i Budget Personnel $6,309,734 $9,055,951 Supplies 67,512 109,541 City Support Services 26,401 32,422 Utility Services 83,909 186,155 Operations Support 5,543 15,752 Staff Support 94,590 176,392 City Assistance 9,954 55,055 Professional Services 68,118 78,999 Maintenance Services 63,176 78,362 Rental /Leasing 44,544 0 Operating Equipment 297,109 202,380 Capital Outlay 533,569 519,642 Total $7,604,159 $10,510,651 PROGRAM JUSTIFICATION AND ANALYSIS ,. 0...; 26,500 196,200 13,816 60,300 85,266 .:11 $10,256,240 The FY 2021 -22 Budget decreases 2.4% from the FY 2020 -21 year end estimates with the transfer of the code enforcement functions to the new Neighborhood Services division of Planning & Community Development. This decrease is partially offset by personnel increases include recommendations from the Class and Compensations study as well as increasing the minimum wage to $15 for applicable positions. The FY 2021 -22 Budget will also include additional vehicle fuel and training in anticipation of more officer positions being filled. 63 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES POLICE Personnel Services 256 - 511110 Regular 256 - 511120 Overtime 256- 511180 LTD 256 - 511210 Longevity 256- 511220 Clothing Allowance 256 - 511230 Certification Allowance 256 - 511310 FICA - Employer 256 - 511350 TMRS- Employer 256 - 511410 Health - Employer 256- 511500 Workers' Compensation TOTAL Personnel Services Supplies 256- 521000 Operating Supplies 256 - 521100 Office Supplies 256 - 521150 Child Safety Supplies 256 - 521200 Medical /Chem Supplies 256 - 521300 Motor Veh. Supplies TOTAL Supplies City Support Services 256 - 532500 City Insurance - Commercial TOTAL City Support Services Utility Services 256- 533200 Electric Utility Service 256 - 533310 Telephone /Cell Phone 256- 533330 Telephone /Internet 256 - 533410 Water Utility Service 256- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 256 - 534100 Advertising 256- 534200 Printing & Binding 256 - 534800 Temp Staff Services TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 31 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 4,765,561 3,850,341 5,733,579 4,447,546 5,850,000 5,778,534 247,200 271,725 203,597 369,378 500,000 228,528 13,859 3,497 17,540 0 0 0 102,756 110,398 100,958 102,853 115,000 113,984 66,384 64,078 73,253 55,288 73,250 71,743 39,556 45,407 58,560 35,020 44,500 56,222 400,619 385,589 460,285 367,699 486,000 466,647 819,967 843,649 992,314 801,401 1,000,000 1,007,555 499,951 696,388 921,512 708,826 939,808 986,831 42,826 38,662 50,471 55,564 47,393 63,395 6,998,680 6,309,734 8,612,069 6,943,575 9,055,951 8,773,439 33,558 40,977 60,641 23,262 60,513 52,143 6,004 6,102 8,500 4,135 6,776 7,500 0 2,835 4,325 1,377 4,000 5,245 0 308 28,300 12,165 28,132 28,510 17,024 17,290 9,110 9,058 10,120 16,600 56,586 67,512 110,876 49,997 109,541 109,998 26,264 26,401 26,000 32,422 32,422 26,500 26,264 26,401 26,000 32,422 32,422 26,500 0 571 29,400 13,525 24,508 29,400 81 5,936 0 0 7,500 0 189 0 0 0 0 0 0 0 21,600 3,912 12,447 15,000 97,644 77,402 148,270 77,001 141,700 151,800 97,914 83,909 199,270 94,438 186,155 196,200 0 1,654 450 400 5,000 6,150 7,836 3,889 11,285 3,029 10,752 7,666 0 0 2,700 0 0 0 7,836 5,543 14,435 3,429 15,752 13,816 64 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 32 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 73,333 256 - 561200 Lease /Purchase Payments 256 - 535100 Uniforms 43,954 256 - 535200 Awards 1,316 256 - 535210 Employee Recognition- Morale 4,268 256 - 535300 Memberships 1,526 256- 535400 Publications ( 402) 256 - 535500 Training /Travel 81,678 256- 535510 Meeting Expenses 3,220 TOTAL Staff Support 135,559 City Assistance 113,230 107,477 256 - 537100 Medical Services 9,783 256- 537800 Community Outreach 6,960 TOTAL City Assistance 16,742 Professional Services 65,800 256- 541300 Prof Services /Consulting 80,629 256 - 541310 Contract Service - Crematory 0 256 - 541700 Microchip Service 0 TOTAL Professional Services 80,629 Fund Charges /Transfers Maintenance Services 256 - 551400 Minor & Other Equip Maint 256 - 551700 Abatement /Lot Cleaning 256 - 551800 Other Maintenance Agreements 256 - 551810 Maintenance Agr. - Radios TOTAL Maintenance Services Debt Service 1,505 8,050 795 51, 68C 62,030 Rental /Leasing 73,333 256 - 561200 Lease /Purchase Payments 0 TOTAL Rental /Leasing 0 Qperatina Equipment 14 256- 571000 Furniture & Fixtures 5,248 256 - 571200 Vehicles & Access. LESS $5,00 307,437 256- 571300 Computer & Periphe. < $5000 0 256 - 571600 Donation - Expense 27,655 256 - 571800 Equipment under $5,000 55,210 256- 571800.Operating Equipment CVE 0 TOTAL Operating Equipment 395,551 35,923 73,333 23,108 47,900 59,839 3,046 250 14 2,750 3,250 4,625 5,500 3,760 5,206 5,900 2,876 3,620 2,457 3,441 3,525 74 490 264 459 490 46,736 112,655 69,538 113,230 107,477 1.311 6,750 2.302 3.407 3.550 94,590 202,598 101,443 176,392 184,031 1,278 65,800 15,489 45,932 49,800 8.676 10,300 5.140 9.123 10.500 9,954 76,100 20,629 55,055 60,300 68,118 70,803 42,932 69,003 74,186 0 800 306 706 800 0 10,280 3.325 9.290 10.280 68,118 81,883 46,563 78,999 85,266 2,542 4,300 1,291 2,909 4,500 8,943 20,000 2,503 12,753 5,000 5,280 825 0 800 825 46.410 65,580 27.950 61.900 66.980 63,176 90,705 31,744 78,362 77,305 44,544 0 0 0 16,800 44,544 0 0 0 16,800 6,014 9,620 5,728 9,339 10,645 176,783 160,255 72,409 144,086 135,660 67,147 29,970 10,650 24,237 15,260 125 0 552 552 0 47,040 36,355 21,935 24,165 25,183 0 2,500 0 0 0 297,109 238,700 111,274 202,380 186,748 65 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 33 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay 256 - 581200 Vehicles & Access. Over $5,00 199,597 324,804 333,485 201,095 317,310 357,592 256 - 581300 Computer & Periphe. > $5,000 0 0 18,680 18,677 18,677 45,500 256 - 581800 Equipment Over $5,000 0 208,765 194,155 80,505 183,655 122,745 TOTAL Capital Outlay 199,597 533,569 546,320 300,277 519,642 525,837 TOTAL POLICE 8,077,388 7,604,159 10,198,955 7,735,791 10,510,651 10,256,240 66 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND HEALTH EXPENDITURES ANIMAL SERVICES Personnel Services 762 - 511110 Regular 762 - 511120 Overtime 762- 511180 LTD 762 - 511210 Longevity 762- 511230 Certification Allowance 762 - 511310 FICA - Employer 762 - 511350 TMRS- Employer 762 - 511410 Health- Employer 762 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 762 - 521000 Operating Supplies 762- 521100 Office Supplies 762 - 521200 Medical /Chem Supplies 762 - 521300 Motor Veh. Supplies TOTAL Supplies City Sui2port Services 762 - 532800 Promotional Events TOTAL City Support Services Utility Services 762 - 533200 Electric Utility Service 762 - 533410 Water Utility Service 762- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 762- 534200 Printing & Binding TOTAL Operations Support Staff Support 762 - 535100 Uniforms 762- 535210 Employee Recognition- Morale 762 - 535500 Training /Travel 762- 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 51 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 196,431 229,198 0 0 0 0 29,697 13,836 0 0 0 0 551 148 0 0 0 0 1,435 870 0 0 0 0 1,525 1,300 0 0 0 0 17,646 17,426 0 0 0 0 37,347 39,180 0 0 0 0 34,033 53,039 0 0 0 0 2.505 2.523 0 0 0 0 321,170 357,519 0 0 0 0 19,252 16,109 0 0 0 0 79 621 0 0 0 0 22,528 26,650 0 0 0 0 102 28 0 0 0 0 41,961 43,407 0 0 0 0 928 0 0 0 0 0 928 0 0 0 0 0 22,548 24,561 0 0 0 0 28,422 12,311 0 0 0 0 6.660 4,069 0 ( 160) 0 0 57,630 40,941 0 ( 160) 0 0 230 93 0 0 0 0 230 93 0 0 0 0 5,652 5,744 0 0 0 0 0 277 0 0 0 0 3,891 810 0 0 0 0 29 37 0 0 0 0 9,573 6,869 0 0 0 0 67 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND HEALTH EXPENDITURES City Assistance 762 - 537100 Medical Services TOTAL City Assistance Professional Services 762- 541300 Other Consl /Prof Services 762 - 541310 Contrct Svc- BlueBonnet- Cremat 762- 541700 Microchip Service 762 - 541702 Spay & Neuter TOTAL Professional Services Fund Charaes /Transfers Maintenance Services 762 - 551100 Building Maintenance 762 - 551400 Minor & Other Equip Maint 762- 551800 Other Maintenance Agreements 762 - 551810 Maintenance Agr. - Radios TOTAL Maintenance Services Rental /Leasing Qperatina Equipment 762- 571000 Furniture & Fixtures 762 - 571200 vehicles & Access. Less $5,00 762 - 571500 Equipment 762 - 571700 Improvements under $5,000 TOTAL Operating Equipment Capital Outlay 762- 581200 Vehicles & Access. Over $5,00 762 - 581600 Donation Expense - Capital 762 - 581800 Equipment Over $5,000 TOTAL Capital Outlay TOTAL ANIMAL SERVICES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 52 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 33,813 54 684 0 0 0 0 33,813 54,684 0 0 0 0 1,920 0 0 0 0 0 1,197 477 0 0 0 0 4,951 3,325 0 0 0 0 20.000 0 0 0 0 0 28,068 3,802 0 0 0 0 85 0 0 0 0 0 155 233 0 0 0 0 0 160 0 0 0 0 1.920 1,760 0 160 0 0 2,160 2,153 0 160 0 0 0 437 0 0 0 0 0 3,192 0 0 0 0 3,450 2,241 0 0 0 0 510 0 0 0 0 0 3,960 5,871 0 0 0 0 0 58,887 0 0 0 0 0 20,103 0 0 0 0 0 54.174 0 0 0 0 0 133,164 0 0 0 0 499,493 648,502 68 of 265 0 0 0 0 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of State Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi - discipline specialized certifications. Schertz Fire Rescue has an active public education /fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. GOALS AND OBJECTIVES Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes from time of dispatch. • Pre -fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. Support and maintain a safe, healthy, well trained, and high performing work force. • Improve training opportunities specialized operations. • Build upon area -wide technical wildland strike teams. and encourage involvement in rescue, hazardous materials, and Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Semi - Annual inspects all schools and nursing homes. • Encourage public speaking for all firefighters. • Maintain safe construction and occupancy within the city through code enforcement. Attract and maintain a qualified and diverse workforce. 69 of 265 • Encourage diverse education. • Continue to apply Homeland Security. ORGANIZATIONAL CHART applicants through career fairs and public for staffing grants through Department of FIRE RESCUE 2019-20 2020-21 2021-22 Fire Chief 1 1 1 Assistant Chief 1 1 1 Emergency Management Coordinator 1 1 1 Fire Marshal 1 1 1 Deputy Fire Marshal 1 1 1 Battalion Chief 4 4 4 Lieutenant 9 9 9 Fire Apparatus Operator 9 9 9 Firefighter 18 18 18 Administrative Assistant 1 1 1 TOTAL POSITIONS 461 461 461 W 4 :MQ 0 J, F-11 I, M :111111 1, 1 Q M-A 1101 70 of 265 Number of Commercial Occupancies 2019 -20 2020 -21 2021 -22 Input Actual Estimate Budget Number of Commercial Occupancies 955 1018 1035 Total staffing 45 45 46 Suppression staffing 39 39 39 Prevention staffing 2 2 2 Support staffing 6,538 12,000 14,000 (command /training /admin) 4 4 5 Number of fire stations 3 3 3 Number of full -time engine 7,949 10,504 11,500 companies 3 3 3 Number of incidents 2019 -20 2020 -21 2021 -22 Workload/Output actual Estimate Bud et Number of incidents 3,753 4,000 4,150 Unit Responses (# calls for all units Actual Estimate Budget responding to all emergencies) 5,257 5,730 5,900 Buildings preplan contacts 272/206 260/200 205 Community Contact (citizen contact) 6,538 12,000 14,000 Fire Inspections Conducted 463 450 550 Plan Reviews Completed 205 260 260 Training Hours Provided 7,949 10,504 11,500 Average Drive Time (Minutes) % Drive Time < 4 Minutes • of Buildings Preplanned • Prevention Contacts Inspections per Inspector Training Hours /Employee 5.51 2019 -20 2020 -21 2021 -22 Efficiency Actual Estimate Budget Average Drive Time (Minutes) % Drive Time < 4 Minutes • of Buildings Preplanned • Prevention Contacts Inspections per Inspector Training Hours /Employee 5.51 5.45 5.40 31% 32% 31% 100% 100% 100% 29% 29% 29% 262/237 272/206 260/200 205 318 320 71 of 265 2019 -20 2020 -21 2021 -22 Budaet Actual Estimate Budaet Personnel $4,332,478 $5,708,663 $5,528,718 Supplies 17,662 22,655 22,555 City Support Services 0 1,500 0 Utility Services 76,715 86,000 80,000 Operations Support 770 2,000 3,000 Staff Support 174,502 197,800 199,225 City Assistance 23,618 23,000 23,000 Professional Services 61,221 70,000 63,600 Maintenance Services 40,123 63,400 81,500 Other Costs 16,321 6,895 10,000 Rental /Leasing 8,990 10,600 27,000 Operating Equipment 187,806 144,800 120,000 Capital Outlay 116,405 287,620 447,500 Total $5,056,610 $6,624,933 $6,606,098 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget will decrease 0.3% from the FY 2020 -21 year end estimate. 72 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE Personnel Services 257 - 511110 Regular 257 - 511120 Overtime 257 - 511180 LTD 257 - 511210 Longevity 257 - 511220 Clothing Allowance 257 - 511230 Certification Allowance 257 - 511310 FICA - Employer 257 - 511350 TMRS- Employer 257 - 511410 Health- Employer 257 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 257 - 521000 Operating Supplies 257 - 521100 Office Supplies 257 - 521200 Medical /Chem Supplies 257 - 521300 Motor Veh. Supplies 257 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 257 - 532350 Software Maintenance TOTAL City Support Services Utility Services 257 - 533100 Gas Utility Service 257 - 533200 Electric Utility Service 257- 533320 Telephone /Air Cards 257 - 533330 Telephone /Internet 257- 533410 Water Utility Service 257 - 533500 Vehicle Fuel TOTAL Utility Services Qperations Support 257 - 534100 Advertising 257 - 534200 Printing & Binding TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 34 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 2,940,564 2,660,168 3,264,807 2,896,719 3,700,000 3,595,049 380,812 245,103 425,000 298,700 425,000 268,674 8,758 2,149 9,583 0 0 0 63,571 65,678 71,860 69,579 71,860 74,460 13,524 13,800 13,478 10,320 14,000 13,478 43,670 38,035 47,597 15,070 32,000 47,597 263,091 255,633 290,749 242,643 314,000 304,702 563,873 583,915 620,129 529,966 625,000 652,521 309,147 446,229 489,772 374,226 500,000 535,738 24,492 21.768 28.544 31.424 26.803 36.499 4,611,501 4,332,478 5,261,519 4,468,648 5,708,663 5,528,718 5,064 4,342 7,500 2,373 6,500 6,000 2,574 3,179 3,200 1,135 3,000 3,400 9,324 9,046 11,065 1,579 10,955 10,955 136 469 1,000 201 1,000 1,000 1,433 627 1,200 123 1,200 1,200 18,529 17,662 23,965 5,411 22,655 22,555 0 0 0 891 1,500 0 0 0 0 891 1,500 0 5,409 5,513 7,000 4,564 7,000 7,000 9,685 20,846 25,000 13,682 20,000 25,000 0 0 3,000 1,111 3,000 0 142 0 0 0 0 0 1,347 20,173 3,600 6,412 18,000 10,000 38,638 30,183 38,000 27,506, 38,000, 38,000 55,221 76,715 76,600 53,276 86,000 80,000 0 0 150 0 0 0 392 770 2,000 158 2,000 3,000 392 770 2,150 158 2,000 3,000 73 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 35 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 22,000 7,063 257 - 571000 Furniture & Fixtures 14,417 257 - 571200 257 - 551400 Minor & Other Equip Maint 257 - 535100 Uniforms 87,750 84,987 99,100 39,079 99,100 102,225 257 - 535210 Employee Recognition - Morale 4,452 4,561 4,700 2,352 4,700 4,700 257 - 535300 Memberships 3,058 3,307 3,500 2,305 3,500 3,800 257 - 535400 Publications 1,854 1,472 2,300 613 3,000 2,500 257- 535500 Training /Travel 65,122 69,897 73,000 24,483 73,000 75,000 257 - 535510 Meeting Expenses 2,907 2,783 4,500 2,135 4,500 3,000 257- 535600 Professional Certification 6,894 7.493 10,000 5.218 10.000 81000 TOTAL Staff Support 172,038 174,502 197,100 76,185 197,800 199,225 City Assistance 257 - 537800 Community Outreach 20.868 TOTAL City Assistance 20,868 Professional Services 257 - 541300 Other Professional Services 33,465 TOTAL Professional Services 33,465 Fund Charges /Transfers 23.618 23.000 8,067 23.000 23.000 23,618 23,000 8,067 23,000 23,000 61,221 85,502 65,936 70,000 63,600 61,221 85,502 65,936 70,000 63,600 Maintenance Services 22,000 7,063 257 - 571000 Furniture & Fixtures 14,417 257 - 571200 257 - 551400 Minor & Other Equip Maint 284 882 2,500 ( 457) 2,000 1,500 257 - 551800 Other maintenance agreement 20,964 19,393 43,500 20,482 31,400 40,000 257 - 551810 Maintenance Agr. - Radios 13,100 13,440 15,000 6,720 15,000 15,000 257 - 551900 Construction 36,213 6,408 29,562 14,562 15,000 25,000 TOTAL Maintenance Services 70,560 40,123 90,562 41,307 63,400 81,500 Other Costs 257- 554200 Deployment- Reimb- TIFMAS 1.594 16,321 0 6,895 6,895 10,000 TOTAL Other Costs 1,594 16,321 0 6,895 6,895 10,000 Debt Service Rental /Leasing 257 - 561200 Lease /Purchase Payments TOTAL Rental /Leasing 25,581 8,990 13,500 0 10,600 27,000 25,581 8,990 13,500 0 10,600 27,000 Operating Equipment 22,000 7,063 257 - 571000 Furniture & Fixtures 14,417 257 - 571200 Vehicles & Access. LESS $5,00 7,995 257 - 571300 Computer & Periphe. < $5000 13,907 257 - 571310 Computer Software 6,417 257 - 571400 Communication Equip LESS $500 11,964 257 - 571600 Police /Fire /Medical Equipment 40,568 257 - 571800 Equipment under $5,000 4,926 TOTAL Operating Equipment 100,193 15,050 22,000 7,063 20,000 12,000 55,242 10,000 2,996 10,000 11,000 18,923 18,000 5,178 18,000 8,000 7,167 15,000 1,543 10,000 8,000 43,315 18,000 1,358 18,000 10,000 39,021 51,955 32,798 52,000 55,000 91089 14.000 13.144 16.800 16.000 187,806 148,955 64,080 144,800 120,000 74 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PAGE: 36 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay 257 - 581200 Vehicles & Access. Over $5,00 177,855 79,649 134,000 43,499 134,000 379,000 257 - 581400 Communication Equip Over $500 0 0 135,000 119,989 130,000 50,000 257 - 581600 Donation - Expense 0 21,798 0 457 1,300 1,000 257 - 581800 Equipment Over $5,000 0 14,957 22,000 22,320 22,320 17 500 TOTAL Capital Outlay 177,855 116,405 291,000 186,265 287,620 447,500 TOTAL FIRE RESCUE 5,287,798 5,056,610 6,213,853 4,977,119 6,624,933 6,606,098 75 of 265 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and inspections for various residential and commercial construction projects. The Division is responsible for maintaining health, safety, and welfare through professional review of building plans, permits and performing inspections to works closely with citizens, contractors, builders, developers, and other City Departments to assist in creating an attractive and safe community. GOALS AND OBJECTIVES Implement new permitting/planning/Code Enforcement software to provide increased customer service, transparency, and efficiency on all development projects. Continue to improve department processes and procedures to expedite the plan review and permitting process. Strive to provide superior customer service through courteous and professional relationships with the community. Continue to train counter staff to interpret building code regulations with the goal to successfully guide customers through the permit and inspection process. Continue to promote the use of automated technology and website improvements to streamline the permitting process, inspection process and online payment process. Continue to provide a high level of professional services to the varied stakeholders served, including builders, developers, landowners, neighborhood groups, business owners, appointed officials and Council members, and citizens of the community. 76 of 265 Promote continuous staff development and cross training to improve efficiency and customer service by increasing the technical knowledge of staff. Continue to expand efforts for community education of Building Safety through the City of Schertz Building Safety Month activities. ACCOMPLISHMENTS Focus on training opportunities for staff. Staff attended various continuing education classes virtually related to building code regulations, the Master Exam Prep Class for Plumbing, Coaching and Teambuilding Skills for Managers and Supervisors, ADA Accessibility Training, various webinars for inspector training, and training to maintain active Plumbing Licenses and Master Electrical Licenses. Improved upon the website with the addition of graphic brochures for permitting, carports, sheds as well as created Citizen Information brochures that help provide more detail related to permitting and inspection for a home construction project. Continued the yearly program to raise awareness for Building Safety Month which included safety tips on the City social media site and an article in the Schertz Magazine. Successfully shifted to digital plan review, online permit application submittal, online payments to improve the customer experience. Department process changes and the use of the Office 365 components has helped staff to manage permit projects more efficiently and reduced plan review timeframes. Continuously reviewed and improved the online inspection request system based on customer input to improve communication between customers and staff. Staff conducted virtual meetings through Microsoft Teams to continue daily business with contractors and developers. Created a Building Permit Fee Calculator for the website that allows developers, contractors, and residents the ability to calculate their permit fees. Introduced a Residential Video Inspection Program which allowed residents, contractors, and the city inspectors the ability to conduct virtual 77 of 265 inspections on certain building projects while keeping safety a priority for all during the pandemic. Residential Master Building Plan was introduced to allow production builders who builds the same model of homes a number of times the ability to seek approval for a master home plan and reduce the plan review time. Successfully adopted and implemented new Building Codes in order to ensure the health and safety of Schertz residents. 78 of 265 ORGANIZATIONAL CHART INSPECTIONS 2019-20 2020-21 2021-22 Dir. of Planning & Comm. Dev. 1 1 1 Administrative Assistant 1 1 1 Chief Building Official 1 1 Plans Examiner 1 —1 1 1 Building Inspector 5 5 5 Permit Technician 2 2 2 Development Specialists* 1 1 1 TOTAL POSITIONS 12 12 12 *Split with Utility Billing 79 of 265 i �i1 /mil 3 11 19 SU New Residential Construction 2019 -20 2020 -21 2021 -22 Workload/Output Actual Estimate Budget New Residential Construction 357 366 366 New Commercial Construction 16 18 18 Reroof Permits 315 344 344 Accessory/Temporary Building 34 44 44 Permits $16,155 $41,261 $41,446 Deck /Patio Permits 73 118 118 Sign Permits 74 96 96 Other Permits 1,581 1,784 1,784 Mechanical Permits 898 900 900 Electric Permits 721 790 790 Plumbing Permits 1,104 1,255 1,255 Total Permit/License /Fee Revenue $2,203,622 $2,354,035 $2,354,035 Standard Inspections (i.e. framing) 13,161 14,000 14,000 and Re- Inspections 2019 -20 2020 -21 2021 -22 Effectiveness Actual Estimate Budget Standard Inspections (i.e. framing) 13,161 14,000 14,000 and Re- Inspections Personnel 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Personnel $837,530 $878,660 $941,425 Supplies $1,516 $5,076 $5,100 Utility Services $4,285 $8,400 $8,400 Operations Support $155 $750 $850 Staff Support $16,155 $41,261 $41,446 Professional Services $42,475 $70,000 $70,000 Operating Equipment $1,079 $650 $650 Capital Outlay 0 $27,381 0 Total $903,194 $1,032,178 $1,067,871 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget increases 3.5% from the FY 2020 -21 year end estimate with the implementation of the classification and compensation recommendation and an additional Building Inspector position. This increase is offset by a decrease 80 of 265 in capital outlay with the elimination of a vehicle that was purchased during FY 2020 -21. 81 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 37 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 258 - 533500 vehicle Fuel 258 - 511110 Regular 568,258 258 - 511120 Overtime 14,090 258 - 511180 LTD 1,611 258 - 511210 Longevity 8,672 258 - 511230 Certification Allowance 182 258 - 511310 FICA - Employer 44,918 258 - 511350 TMRS- Employer 95,749 258 - 511410 Health- Employer 67,260 258 - 511500 Workers' Compensation 1.342 TOTAL Personnel Services 802,083 Supplies 107,255 90,583 258 - 521000 Operating Supplies 1,287 258 - 521100 Office Supplies 1,378 258 - 521300 Motor vehicle Supplies 159 258 - 521600 Equip Maint Supplies 73 TOTAL Supplies 941,425 2,897 Citv Support Services Utility Services 608,575 258 - 533500 vehicle Fuel 6,047 TOTAL Utility Services 6,047 Operations Support 4,792 258 - 534200 Printing & Binding 1.206 TOTAL Operations Support 1,206 Staff Support 0 258 - 535100 Uniforms 5,306 258 - 535300 Memberships 318 258 - 535400 Publications 1,345 258 - 535500 Training /Travel Staff 16,133 258 - 535510 Meeting Expenses 830 258 - 535600 Professional Certification 2.042 TOTAL Staff Support 25,975 ity Assistance 584,720 608,575 461,015 600,000 628,205 7,943 15,212 4,792 12,000 15,614 438 1,889 0 0 0 13,073 12,809 11,506 11,506 11,025 300 873 882 1,200 288 43,092 48,727 35,288 46,400 50,084 96,045 103,933 76,324 100,000 107,255 90,583 104,162 82,737 106,000 126,833 1.335 1,655 1.822 1.554 2.121 837,530 897,835 674,365 878,660 941,425 532 1,600 335 1,600 1,300 808 2,400 348 2,400 2,400 175 576 252 576 900 0 500 0 500 500 1,516 5,076 934 5,076 5,100 4,285 8,400 3,581 8,400 8,400 4,285 8,400 3,581 8,400 8,400 155 11000 62 750 850 155 1,000 62 750 850 4,195 8,690 1,193 8,690 8,900 408 745 70 745 705 93 2,298 1,153 2,298 2,400 9,444 23,341 3,830 23,341 23,341 430 2,100 751 2,100 1,900 1,586 4.087 1.412 4.087 4.200 16,155 41,261 8,409 41,261 41,446 82 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 38 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 258 - 541300 Other Consl /Prof Services 69,720 TOTAL Professional Services 69,720 Maintenance Services Rental /Leasing Operating Equipment 258 - 571000 Furniture & Fixtures 903 258 - 571200 vehicles &Access. LESS $5,000 1,938 TOTAL Operating Equipment 2,841 Capital Outlay 258 - 581200 Vehicles & Access. Over $5,00 52,087 TOTAL Capital Outlay 52,087 TOTAL INSPECTIONS 42,475 70,000 22,713 70,000 70,000 42,475 70,000 22,713 70,000 70,000 1,079 650 598 650 650 0 0 0 0 0 1,079 650 598 650 650 0 0 27,381 27,381 0 0 0 27,381 27,381 0 962,856 903,194 1,024,222 83 of 265 738,044 1,032,178 1,067,871 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 259 Neighborhood Services FUND: 101 GENERAL FUND The Neighborhood Services Division focuses on providing protection and enforcement services to the public in order to minimize environmental and consumer health hazards. This is achieved through the promotion of public health and safety best practices to ensure compliance with state and local health codes. The department seeks to protect the City of Schertz through the investigating and abatement of the following: Trash, Rubbish, Debris, Junked Vehicles, Tall Weeds /Grass, Mosquito Harbors, Unmaintained Pools, and Substandard Structures. In addition, the department ensures food safety for all food establishments, ensures the safety of all public and semi - public aquatic facilities, and responds to citizen complaints concerning a verity of public health /quality -of -life concerns. GOALS AND OBJECTIVES Protect the community from environmental and health hazards. To provide quality education and enforcement of city codes and ordinances so that Schertz is a great livable community. Work hand -in -hand with community stakeholders to increase and maintain a high quality of life. Provide interdepartmental assistance and direction when enforcing city regulation. 84 of 265 Neighborhood Services 2019 -20 2020 -21 2021 -22 Manager 0 0 1 Code Enforcement Officers 0 0 2 Sanitarian 0 1 0 1 TOTAL POSITIONS 0 1 0 4 85 of 265 i �i1 /mil 3 11 C1111-9KIRTIVESUP Budget 2019 -20 2020 -21 2021 -22 Supplies Actual Estimate Budget Personnel NA NA $308,779 Supplies NA NA 4,519 Utility Services NA NA 15,000 Operations Support NA NA 3,419 Staff Support NA NA 23,393 Professional Services NA NA 2,500 Maintenance Services NA NA 16,000 Operating Equipment NA NA 325 Total NA NA $373,935 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget will be set at $373,935. This division was included in the Police Department and will now be a separate division reporting to Planning & Community Development. 86 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES NEIGHBORHOOD SERVICES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 39 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 259 - 511110 Regular 0 259 - 511120 Overtime 0 259 - 511180 LTD 0 259 - 511210 Longevity 0 259 - 511220 Clothing Allowance 0 259 - 511230 Certification Allowance 0 259 - 511310 FICA - Employer 0 259 - 511350 TMRS- Employer 0 259 - 511410 Health - Employer 0 259 - 511500 Worker' Compensation 0 TOTAL Personnel Services 0 Supplies 0 259 - 521000 Operating Supplies 0 259 - 521100 Office Supplies 0 259 - 521300 Motor Vehicle Supplies 0 259 - 521600 Equip Maint Supplies 0 TOTAL Supplies 0 Utility Services 0 259 - 533500 Vehicle Fuel 0 TOTAL Utility Services 0 Operations Support 259 - 534200 Printing & Binding 0 TOTAL Operations Support 0 Staff Support 0 259 - 535100 Uniforms 0 259 - 535300 Memberships 0 259 - 535400 Publications 0 259 - 535500 Training /Travel 0 259 - 535510 Meeting Expenses 0 259 - 535600 Professional Certification 0 TOTAL Staff Support 0 City Assistance 0 0 0 0 222,600 0 0 0 0 4,591 0 0 0 0 690 0 0 0 0 2,721 0 0 0 0 3,506 0 0 0 0 1,090 0 0 0 0 17,810 0 0 0 0 38,418 0 0 0 0 15,946 0 0 0 0 1.407 0 0 0 0 308,779 0 0 0 0 1,044 0 0 0 0 1,000 0 0 0 0 1,725 0 0 0 0 750 0 0 0 0 4,519 0 0 0 0 15.000 0 0 0 0 15,000 0 0 0 0 3.419 0 0 0 0 3,419 0 0 0 0 6,100 0 0 0 0 450 0 0 0 0 1,190 0 0 0 0 13,550 0 0 0 0 200 0 0 0 0 1 903 0 0 0 0 23,393 87 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 40 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 259 - 541300 Other Consl /Prof Services 0 0 0 0 0 2,500 TOTAL Professional Services 0 0 0 0 0 2,500 Maintenance Services 259 - 551700 Abatement /Lot Cleaning 0 0 0 0 0 15,000 259 - 551810 Maintenance Agr. - Radios 0 0 0 0 0 1,000 TOTAL Maintenance Services 0 0 0 0 0 16,000 Operating Equipment 259 - 571000 Furniture & Fixtures < $5,000 0 0 0 0 0 325 TOTAL Operating Equipment 0 0 0 0 0 325 Capital Outlay TOTAL NEIGHBORHOOD SERVICES 0 0 0 0 0 373,935 TOTAL PUBLIC SAFETY 14,328,041 13,563,963 17,437,030 13,450,954 18,167,762 18,304,144 88 of 265 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Street Department provides high quality service in design, construction, and renovation of streets and continues to perform services in a customer service first manner to meet the needs of the citizens. Provides safe and efficient movement of the people and goods through a well- designed, operated, and maintained transportation network. Evaluates affordability and efficiency options for providing street maintenance services. Chipping service is provided as requested by the residents. The Street Division assists other departments as needed. GOALS AND OBJECTIVES Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. Plan, design, construct, operate, and maintain traffic functions, traffic control devices, street resurfacing and rehabilitation, street lights, street signs, street sweeping, and crosswalk signals. Emphasize safety to our employees to reduce preventable accidents. Provide traffic counts and speed information on specific streets as requested. Design and prepare street maintenance plans, pothole patching, and sidewalk construction. 89 of 265 STREETS 2019 -20 2020 -21 2021 -22 Public Works Manager Streets/Drainage 1 1 1 Street Supervisor 1 1 1 Foreman 1 1 1 Street Worker II 6 6 6 Street Worker 1 8 8 8 TOTAL POSITIONS 17 17 17 PERFORMANCE INDICATORS Street Sweeping hours 2019 -20 2020 -21 2021 -22 Workload/Output Actual Estimate Budget Street Sweeping hours 1252 1284 1512 Number of signs produced 975 992 1000 Quantity of asphalt purchased (tons) 248 350 400 Special projects (Hours) 131 900 800 Street centerline miles 163 165 167 Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 90 of 265 BOX we 4,561 122,003 125,663 45 45 4,447 4323 2019 -20 2020 -21 2021 -22 Efficiency Actual Estimate Budget Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 90 of 265 BOX we 4,561 122,003 125,663 45 45 4,447 4323 Effectiveness 2019-20 � 2020-21 1 2021-22 Budget Actual Estimate I Budget Hours spent on roadway maintenance 2340 2380 2600 Personnel 2019-20 2020-21 2021-22 Budget Actual Estimate � Budget Personnel $751,943 Supplies 100,976 City Support 2478 Utility Services 179,334 Staff Support 16,083 Professional Services 9,765 Maintenance Services 151,779 Rental/Leasing 1,900 Operating Equipment 56,635 Capital Outlay 250,531 Total $1,521,424 :101ej ZT-11 JA WW11 I I a [of-All 9 Is] z W-11 z 197-11 z F-Al $763,966 126,650 0 172,600 17,254 18,000 334,992 5,000 30,517 32,023 $1,501,002 $988,614 167,950 6,000 180,600 22,120 20,000 285,500 5,000 71,000 159,200 $1,905,984 The FY 2021-22 Budget will increase 27.0% from the FY 2020-21 year end estimate for the Class and Compensation study recommendation and raising applicable positions minimum wage to $15/hour. In addition to personnel expenses, FY 2021-22 budget includes funds for street light replacements and a new street sweeper. 91 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 41 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 2,323 3,750 2,722 3,750 3,750 359 - 521050 Operating Supplies -Sign 359 - 511110 Regular 491,977 491,757 602,025 387,746 495,927 626,037 359 - 511120 Overtime 6,032 8,099 6,240 11,251 10,400 6,240 359 - 511180 LTD 1,478 389 1,868 0 389 0 359 - 511210 Longevity 16,927 16,786 19,162 12,552 12,472 16,446 359 - 511230 Certification Allowance 2,112 1,685 3,368 1,292 2,000 4,656 359 - 511310 FICA - Employer 40,391 37,636 47,813 30,628 40,070 49,557 359 - 511350 TMRS- Employer 83,788 82,680 102,545 68,458 83,702 106,717 359 - 511410 Health- Employer 66,618 97,233 131,464 91,973 100,817 154,142 359 - 511500 Workers' Compensation 16,024 15,678 19,370 21,325 18,189 24,819 TOTAL Personnel Services 725,346 751,943 933,855 625,226 763,966 988,614 Supplies 359 - 521000 Operating Supplies 2,515 2,323 3,750 2,722 3,750 3,750 359 - 521050 Operating Supplies -Sign 16,691 37,663 38,500 21,524 40,000 50,000 359 - 521052 Operating Supplies -Dept Sign 0 0 0 0 0 10,000 359 - 521055 Operating Supplies- StreetMain 71,658 58,311 80,000 40,795 80,000 100,000 359 - 521100 Office Supplies 350 398 400 179 400 400 359 - 521200 Medical /Chem Supplies 465 625 2,000 970 1,900 2,000 359 - 521300 Motor Veh. Supplies 1,232 1,657 1,800 1,087 600 11800 TOTAL Supplies 92,910 100,976 126,450 67,277 126,650 167,950 City Support Services 359 - 532800 EMPLOYEE APPRECIATION EVENTS 0 2,478 0 0 0 61000 TOTAL City Support Services 0 2,478 0 0 0 6,000 Utility Services 359 - 533200 Electric Utility Service 140,869 148,268 140,000 100,621 140,000 140,000 359 - 533210 Utilities - Poles 4,440 0 0 0 0 0 359 - 533410 Water Utility Service 473 562 0 144 600 600 359 - 533500 Vehicle Fuel 38,631 30,504 36,000 24,833 32,000 40,000 TOTAL Utility Services 184,414 179,334 176,000 125,598 172,600 180,600 Operations Support Staff Support 359 - 535100 Uniforms 13,338 14,355 13,500 8,997 9,634 14,500 359 - 535300 Memberships 149 0 0 0 0 0 359 - 535500 Training /Travel 3,023 1,187 5,000 3,721 5,000 6,420 359 - 535510 Meeting Expenses 726 541 1,200 342 1,200 1,200 359 - 535600 Professional Certification 161 0 1,420 0 1,420 0 TOTAL Staff Support 17,397 16,083 21,120 13,060 17,254 22,120 92 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES City Assistance Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 42 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 359 - 541310 Contractual Services 6,34 TOTAL Professional Services 6,345 Maintenance Services 3,857 359 - 551400 Minor & Other Equip Maint 320 359 - 551600 Outsourced Street Maintenance 40,241 359 - 551650 Sidewalk Maintenance 0 TOTAL Maintenance Services 40,561 Debt Service Rental /Leasing 61000 359 - 561100 Rental - Equipment 5,043 TOTAL Rental /Leasing 5,043 Operating Equipment 3,857 359 - 571000 Furniture & Fixtures 0 359 - 571200 Vehicles & Access under $5,00 0 359 - 571750 Street Crossing Minor Imprvmn 0 359 - 571800 Equipment under $5,000 41,318 TOTAL Operating Equipment 41,318 Capital Outlay 0 359 - 581200 vehicles & Access. Over $5,00 156,398 359 - 581750 Street Crossing Improvements 0 359 - 581800 Equipment Over $5,000 32.147 TOTAL Capital Outlay 188,545 Li1PliY \�F71. 1�7�1�f�65 TOTAL PUBLIC ENVIRONMENT 9,765 18,000 12.070 18,000 20,000 9,765 18,000 12,070 18,000 20,000 0 500 316 500 500 151,779 325,992 92,524 334,492 200,000 0 0 0 0 85.000 151,779 326,492 92,840 334,992 285,500 1,900 61000 3,857 51000 51000 1,900 6,000 3,857 5,000 5,000 240 300 0 0 2,000 0 5,000 1,060 3,500 0 55,194 0 22,517 22,517 65,000 1,201 4,500 0 4 500 4,000 56,635 9,800 23,576 30,517 71,000 250,025 32,023 31,753 32,023 0 506 0 0 0 0 0 0 0 0 159,200 250,531 32,023 31,753 32,023 159,200 1,301,880 1,521,424 1,649,740 995,256 1,501,002 1,905,984 1,301,880 1,521,424 1,649,740 93 of 265 995,256 1,501,002 1,905,984 DEPARTMENT: 6, PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 400 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed maintenance contracts, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community -wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, community surveys, and community meetings. It plans and implements over 50 special events, recreation programs, and parades. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special Events Fund. In addition, the Director oversees and manages the contracts with the YMCA of Greater San Antonio for the staffing and programming of the Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center, and the outdoor pools at Pickrell Park and Wendy Swan Memorial Park. GOALS AND OBJECTIVES Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. Implement the on -going Parks and Open Space Master Plan recommendations and priorities to keep pace with the needs of an expanding community. Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings. Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high quality parks and recreational facilities, swimming pools, and senior center. 94 of 265 Continue to expand our internal, recreation services program through our Music & Movies in the Park series, restructuring of our established special events, and introduction of more adult- oriented sports opportunities. Continue to expand our nature park educational opportunities through more organized, structured site tours and programming accomplished through partnerships with the Friends of Crescent Bend Nature Park, members of the local birding community, and the local school district (SCUCISD). ORGANIZATIONAL CHART PARKS, RECREATION & COMMUNITY SERVICES 2019 -20 2020 -21 2021 -22 Director of Parks, Recreation & Community Services 1 1 1 Administrative Assistant 1 1 1 Parks Manager 1 1 1 Park Maintenance Crew Supervisor 1 1 1 Park Maintenance Technician 1 5 5 5 Park Worker I, Part Time 1 1 1 Seasonal Park Workers 1 1 1 Events Manager 1 1 1 Events Specialist 1 1 1 TOTAL POSITIONS 13 131 13 95 of 265 I »: »i]N TI /_1LINQILI IQNZIAto] Total Acres of Park Land Managed Total Acres of City Campuses Managed Total Acres of Land Managed Per FTE Total Miles of Trails Managed Special Events, Programs & Parades 401.11 401.11 425.31 48.68 52.37 36.03 89.96 75.78 75.58 25 25.6 50 50 50 2019 -20 2020 -21 2021 -22 Workload /Outputs Actual Estimate Budget Total Acres of Park Land Managed Total Acres of City Campuses Managed Total Acres of Land Managed Per FTE Total Miles of Trails Managed Special Events, Programs & Parades 401.11 401.11 425.31 48.68 52.37 36.03 89.96 75.78 75.58 25 25.6 50 50 50 Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 119.40 2019 -20 2020 -21 2021 -22 Efficiency Actual Estimate Budget Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 119.40 123.09 123.09 70.02 70.02 70.02 800 500 500 1,200 1,200 1,200 Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Volunteer Hours Special Events Attendance Youth Sports Registrations (BVYA & SYSA) = $550,000 $7,500 15,000 'KIN $550,000 $7,500 25,000 10 Budget 2019 -20 2020 -21 2021 -22 Effectiveness actual Estimate Budget Cost Benefit for Athletic Association Field Maintenance Cost Benefit for Volunteer Hours Special Events Attendance Youth Sports Registrations (BVYA & SYSA) = $550,000 $7,500 15,000 'KIN $550,000 $7,500 25,000 10 Budget 2019 -20 2020 -21 2021 -22 Supplies Actual Estimate Budget Personnel $591,086 $714,711 $750,047 Supplies 81,491 103,382 84,350 City Support Services 60,684 145,567 136,000 Utility Services 221,616 246,000 246,000 Operations Support 1,677 1,500 2,000 Staff Support 18,406 13,670 19,670 Professional Services 132,392 129,271 147,946 Maintenance Services 40,676 87,500 14,000 Rental /Leasing 10,210 8,000 10,000 96 of 265 Operating Equipment Capital Outlay Total 08 65,000 65 78 0 If: 152, 8 13 246,898 1 $1,312,158 $1,761,499 $1,653,013 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021-22 Budget will decrease 6.2% from the FY 2020-21 year end estimate with the classification and compensation study recommendation which is partially offset with less maintenance with the completion of the Senior Center Parking lot renovation. 97 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES PARKS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 43 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 33,624 34,250 22,407 34,250 34,250 460- 521100 Office Supplies 460 - 511110 Regular 384,802 402,157 470,136 324,659 470,136 491,863 460 - 511120 Overtime 17,549 13,716 16,448 14,064 16,448 17,957 460- 511180 LTD 1,106 237 1,447 0 1,447 0 460 - 511210 Longevity 9,832 3,157 3,608 3,208 3,608 4,156 460- 511230 Certification Allowance 3,485 1,319 9,447 2,968 9,447 9,069 460 - 511310 FICA - Employer 31,366 30,038 38,211 25,327 38,211 40,000 460 - 511350 TMRS- Employer 66,696 65,428 80,525 55,912 80,525 83,320 460 - 511410 Health- Employer 49,453 71,605 90,565 66,553 90,565 97,946 460 - 511500 Workers' Compensation 4.045 3.428 4,324 4.760 4.324 5.736 TOTAL Personnel Services 568,334 591,086 714,711 497,451 714,711 750,047 Supplies 460 - 521000 Operating Supplies 29,117 33,624 34,250 22,407 34,250 34,250 460- 521100 Office Supplies 1,330 1,617 1,600 1,983 1,500 1,500 460 - 521200 Medical /Chem Supplies 1,348 2,819 2,600 1,964 2,600 2,600 460 - 521300 Motor Vehicle Supplies 29 190 533 532 532 500 460 - 521310 Landscaping Supplies -Parks 15,071 19,806 30,500 33,149 25,500 25,500 460 - 521315 Landscaping Supplies- Campus 17,107 19,636 30,500 31,163 30,500 15,500 460- 521400 Plumbing Supplies 4,277 3,544 9,000 9,762 8,000 4,000 460 - 521610 Building Maintenance Supplies 575 256 367 211 500 500 TOTAL Supplies 68,853 81,491 109,350 101,171 103,382 84,350 City Support Services 460 - 532601 Holidazzle 0 25,559 26,000 54,351 54,351 26,000 460 - 532604 4th of July Jubilee 0 12,316 26,000 7,891 26,000 26,000 460- 532619 Schertz Sweetheart 0 2,862 10,000 1,191 10,000 10,000 460 - 532620 Sweetheart Scholarships 0 4,000 4,000 0 4,000 8,500 460- 532626 Other Events 0 12,309 21,671 18,441 31,316 43,500 460 - 532629 MOVING ON MAIN 0 375 13,645 13,964 12,900 12,000 460- 532800 Music, Movies in the Park 20.808 3.263 10,000 4,312 7.000 10.000 TOTAL City Support Services 20,808 60,684 111,316 100,150 145,567 136,000 Utility Services 460 - 533200 Electric Utility Service 67,279 61,651 76,000 47,053 76,000 76,000 460- 533410 Water Utility Service 147,692 151,922 160,000 130,003 160,000 160,000 460 - 533500 Vehicle Fuel 10,812 8,043 10,000 7,444 10,000 10,000 TOTAL Utility Services 225,783 221,616 246,000 184,500 246,000 246,000 98 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 44 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 460 - 534100 Advertising 1,847 1,571 1,000 0 1,000 1,000 460 - 534800 Temporary Empl. Services 0 106 11000 123 500 11000 TOTAL Operations Support 1,847 1,677 2,000 123 1,500 2,000 Staff Support 460 - 535100 Uniforms 7,244 7,511 7,195 7,153 7,195 7,195 460- 535300 Memberships 2,015 1,657 1,625 1,205 1,625 1,625 460 - 535500 Training /Travel 6,897 8,666 4,000 1,572 4,000 10,000 460 - 535510 Meeting Expenses 1.182 571 850 930 850 850 TOTAL Staff Support 17,338 18,406 13,670 10,859 13,670 19,670 City Assistance Professional Services 460 - 541300 Other Consl /Prof Services 8,571 11,819 26,000 16,023 15,000 6,000 460- 541310 Contract Services 143,326 120.573 114,271 65.007 114.271 141.946 TOTAL Professional Services 151,897 132,392 140,271 81,030 129,271 147,946 Maintenance Services 460 - 551100 Building Maintenance 479 2,486 13,900 1,011 2,500 2,500 460- 551400 Minor & Other Equip Maint 4,336 3,388 5,000 1,403 5,000 5,000 460 - 551600 Street Maintenance Materials 0 0 51,183 51,183 70,000 0 460- 551618 Veteran's Memorial Maint. 761 29,964 3,000 3,390 5,000 1,500 460 - 551710 Landscaping 6,113 4,838 0 0 51000 51000 TOTAL Maintenance Services 11,688 40,676 73,083 56,987 87,500 14,000 Rental /Leasing 460- 561100 Rental - Equipment 13.630 10,210 10,000 5,760 81000 10,000 TOTAL Rental /Leasing 13,630 10,210 10,000 5,760 8,000 10,000 Operating Equipment 460- 571000 Furniture & Fixtures 783 2,002 0 0 0 0 460 - 571700 Improvements under $5,000 71,718 45,741 30,000 21,365 50,000 50,000 460 - 571800 Equipment under $5,000 20.539 13.364 7,787 7,787 15.000 15.000 TOTAL Operating Equipment 93,040 61,108 37,787 29,152 65,000 65,000 Capital Outlay 460 - 581200 Vehicles & Access. Over $5,00 133,974 0 0 0 0 32,000 460- 581700 Improvements Over $5,000 153,733 56,298 244,025 114,226 201,898 140,000 460 - 581800 Equipment Over $5,000 22,712 36,514 17,003 17,003 45,000 6,000 TOTAL Capital Outlay 310,419 92,813 261,028 131,228 246,898 178,000 TOTAL PARKS 1,483,637 1,312,158 1,719,216 1,198,412 1,761,499 1,653,013 99 of 265 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatics Center. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. GOALS AND OBJECTIVES Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. Incorporate management oversight of the Schertz Aquatics Center in order to expand the availability of recreational and health/well-being programming and provide year-round access to same. 100 of 265 ORGANIZATIONAL CHART PERFORMANCE INDICATORS Revenue per year Outdoor Pools Days open per year Outdoor Pools Daily Admissions Wendy Swan Pool Total Attendance Wendy Swan Pool Daily Admissions Pickrell Pool Total Attendance Pickrell Pool Season Pool Pass Sales Total Attendance Schertz Aquatics Ctr $13,190 2019 -20 2020 -21 2021 -22 Workload/Outputs Actual Estimate Budget Revenue per year Outdoor Pools Days open per year Outdoor Pools Daily Admissions Wendy Swan Pool Total Attendance Wendy Swan Pool Daily Admissions Pickrell Pool Total Attendance Pickrell Pool Season Pool Pass Sales Total Attendance Schertz Aquatics Ctr $13,190 $25,000 $25,000 61 71 72 0 0 0 0 0 0 $11,800 $20,000 $20,000 6,500 10,500 10,500 $1,390 $5,000 $5,000 78,000 Cost per resident for Pool Operations *Cost per resident with the new Schertz Aquatics Center 101 of 265 $14.41 $14.25 $14.25 2019 -20 2020 -21 2021 -22 Efficiency Actual Estimate Budget Cost per resident for Pool Operations *Cost per resident with the new Schertz Aquatics Center 101 of 265 $14.41 $14.25 $14.25 Supplies 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Supplies $17,464 $25,500 $25,500 Utility Services 20,082 26,000 16,500 Professional Services 0 0 0 Maintenance Services 433,983 534,535 527,878 Operating Equipment 0 0 0 Total $471,528 $586,035 $569,878 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget will decrease 2.8% from the FY 2020 -21 year end with no change in operations. 102 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 45 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SWIM POOL Personnel Services Supplies 463- 521000 Operating Supplies 2,271 3,809 4,500 1,544 4,500 4,500 463 - 521200 Chem /Med /Lab Supplies 13,033 13,655 18,000 10,566 18,000 18,000 463- 521600 Equip Maint Supplies 40 0 3,000 852 3,000 3,000 TOTAL Supplies 15,344 17,464 25,500 12,962 25,500 25,500 City Support Services Utility Services 463 - 533200 Electric Utility Service 17,482 16,809 10,000 8,613 16,000 10,000 463- 533410 Water Utility Service 9,773 3,272 6,500 4,559 10,000 6,500 TOTAL Utility Services 27,256 20,082 16,500 13,171 26,000 16,500 Operations Support Staff Support Professional Services 463 - 541300 Other Consl /Prof Services 2,993 0 0 0 0 0 TOTAL Professional Services 2,993 0 0 0 0 0 Maintenance Services 463 - 551100 Building Maintenance 0 95 0 0 0 0 463 - 551400 Minor & Other Equip Maint 12,385 17,484 10,000 8,927 16,657 10,000 463- 551700 Contract Maintenance 507,504 416,404 517,878 330,232 517,878 517,878 TOTAL Maintenance Services 519,889 433,983 527,878 339,159 534,535 527,878 Rental /Leasing Operating Equipment 463 - 571000 Furniture & Fixtures 2,125 0 0 0 0 0 TOTAL Operating Equipment 2,125 0 0 0 0 0 Capital Outlay TOTAL SWIM POOL 567,606 471,528 569,878 365,292 586,035 569,878 103 of 265 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, Event Facilities provides a place where guests can celebrate life events such as social or cultural activities. The Event Facilities are centrally located in Schertz for businesses and other organizations to hold meetings, training, and /or other specialized events. This department handles all coordinates and executes each event from start to finish (initial deposit to event feedback). GOALS AND OBJECTIVES Promotes community involvement by attracting public events such as fundraisers, tradeshows /conventions, and performing arts events. Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events. Promotes relationships with surrounding cities, businesses, organizations, and citizens by offering audio /video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements. 104 of 265 Is] : 0 00 ' ■ Gi EVENT FACILITIES 2019 -20 2020 -21 2021 -22 Civic Center Manager 1 1 1 Civic and Community Centers Coordinator 1 1 1 Event Attendant 3 2 2 P/T Event Attendant 1 2 2 TOTAL POSITIONS 6 6 6 PERFORMANCE INDICATORS Number of events booked 2018 -20 2020 -21 2021 -22 Workload/Output Actual Estimate Budget Number of events booked 1,019 700 850 Number of events cancelled 30 182 100 Number of facility tours 256 400 400 Number of web inquiries answered 152 225 250 Revenue 105 of 265 302,516 185,000 200,000 2019 -20 2020 -21 2021 -22 Efficiency Actual Estimate Budget Revenue 105 of 265 302,516 185,000 200,000 41,577 30,000 35,000 Tradeshows /conventions Customer satisfaction Rating 13 12 13 95% 100% 100% 2019 -20 2020 -21 2021 -22 Effectiveness Actual Estimate Budget Tradeshows /conventions Customer satisfaction Rating 13 12 13 95% 100% 100% Personnel Services 2019 -20 2020 -21 1 2021 -22 Budget Actual Estimate I Budget Personnel Services 263,684 214,704 284,507 Supplies 3,812 4,650 6,150 Utility Services 35,767 48,400 48,600 Operations Support 1,507 22,279 17,108 Staff Support 3,508 2,554 4,865 Professional Services 0 350 0 Maintenance Services 6,312 5,500 13,000 Operating Equipment 5,889 9,014 10,500 Total $320,479 $307,451 $384,730 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget will increase 25.1% from the FY 2020 -21 year end estimate due implementations from the Class and Compensation study and raising applicable positions minimum wage to $15 /hour. In additional to personnel increases, the Maintenance services category will increase for FY 2021 -22 for the cancelled or postponed. 106 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES EVENT FACILITIES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 46 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 113,197 464 - 511110 Regular 174,298 464 - 511120 Overtime 3,271 464- 511180 LTD 450 464 - 511210 Longevity 2,805 464- 511310 FICA - Employer 14,052 464 - 511350 TMRS- Employer 29,225 464 - 511410 Health- Employer 15,085 464 - 511500 Workers' Compensation 253 TOTAL Personnel Services 239,440 Supplies 30,822 13,766 464- 521000 Operating Supplies 2,477 464 - 521050 Ancillary Products 235 464- 521100 Office Supplies 534 TOTAL Supplies 214,704 3,246 Utility Services 4,250 2,764 464 - 533100 Gas Utility Service 709 464- 533200 Electric Utility Service 34,033 464 - 533410 Water Utility Service 6,081 464- 533500 Vehicle Fuel 0 TOTAL Utility Services 40,823 Operations Support 594 464 - 534100 Advertising 1,908 464- 534200 Printing & Binding 968 464 - 534550 Business Meetings /Networking 431 464- 534800 Temporary Empl. Services 7,061 TOTAL Operations Support 10,368 Staff Support 359 750 464 - 535100 Uniforms 744 464 - 535300 Memberships 201 464 - 535500 Training /Travel 2,112 464- 535510 Meeting Expenses 0 TOTAL Staff Support 3,057 Professional Services 108 464 - 541300 Professional Services 0 TOTAL Professional Services 0 191,255 173,508 113,197 160,000 200,992 1,041 3,352 718 1,000 3,375 115 494 0 0 0 3,629 4,185 3,467 3,467 3,996 14,501 15,752 8,932 12,000 15,929 31,422 33,599 17,635 22,000 34,113 21,505 30,822 13,766 16,000 25,787 216 252 277 237 315 263,684 261,964 157,992 214,704 284,507 3,163 4,250 2,764 3,500 5,000 240 450 86 450 450 409 700 467 700 700 3,812 5,400 3,317 4,650 6,150 594 850 393 850 850 27,951 40,000 17,521 40,000 40,000 7,222 6,800 4,343 6,800 7,000 0 750 359 750 750 35,767 48,400 22,616 48,400 48,600 1,220 4,600 989 4,600 5,000 0 1,635 1,527 1,500 2,000 72 108 0 179 108 215 30,000 16.716 16.000 10.000 1,507 36,343 19,231 22,279 17,108 1,132 1,500 343 700 1,500 202 275 243 275 215 2,006 2,450 303 1,400 2,950 169 200 179 179 200 3,508 4,425 1,068 2,554 4,865 0 700 170 350 0 0 700 170 350 0 107 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 47 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 464 - 551800 Other Maintenance Agreements 0 6,312 12,700 1,620 5,500 13,000 TOTAL Maintenance Services 0 6,312 12,700 1,620 5,500 13,000 Rental /Leasing Qoeratina Equipment 464- 571000 Furniture and Fixtures < $500 6,906 1,565 1,015 1,014 1,014 500 464 - 571401 Audio /Visual Equipment 0 0 300 264 0 0 464 - 571500 Operating Equipment <$5,000 19,401 4,324 11,800 1,665 8,000 10,000 464 - 571550 Capital Recovery Equipment 0 0 10,000 0 0 0 TOTAL Operating Equipment 26,307 5,889 23,115 2,943 9,014 10,500 Capital Outlay TOTAL EVENT FACILITIES 323,241 320,479 393,047 208,956 307,451 384,730 108 of 265 00 a W I Nim DEPARTMENT DESCRIPTION The Schertz Public Library: Supports life-long learning, literacy and recreation bv developing and maintaining a wide variety of library nn@teho|e in print, audiovisual and digital fonn@[a for users of all ages; Encourages the love of reading and learning by providing story time, special event pnognanna, and various other literacy-based programs for infanta, children and teens; Enriches the lives Of adults by providing instructional and rHCr88U0no| programming in high-interest areas such as Internet usage, computer software, e- readers and other personal digital devices, health and fitness, financial planning, crafts, and book clubs; FzPOVideS public @CD2SS to t8ChOD|Ogy including CORlpUte[S' the |Dt8FDgt, VVi-fi and printers, aa well aatuonline employment, business and educational resources; Provides answers and information to telephone, email, online chat, and in-person queries; Provides meeting and study space h3 individuals and community groups; Provides community outreach for undunagrvud local residents through special programs, and Actively cooperates and interacts with other libraries in the region to Sh8nS ideas and stay CUn8nt in library practices. The library participates in Cl|LS, Inc. (Connecting Texas Libraries Statewide), a non-profit corporation that sponsors continuing education programs for library staff and encourages library usage and rviceareo includes the City of 8ohertz. the City of Selma, the City ofCibo|o and Guadalupe County. 2021~22 GOALS Continue improving the collection and acceptable items-to-customer ratio by adding titles in a variety offormats. Focus will continue to be on collections with high turnover r8h3S. 8.g.. b8S[e8U8rS. OV[>S, graphic novels, beginning nS3d8rn. etc., with an additional focus on providing materials on the topics of diversity, equity and inclusion. 109 of 265 Continue weeding projects according to schedule in order to enhance and update collections. Continue systematic review and update of policies and procedures with an eye toward providing excellent customer - focused service, inclusion, and efficiency in service delivery. Implement in -house laptop circulation program (program delayed due to COVID). Establish a marketing plan for Texas Talking Books, as it is an under - utilized resource. Add adult crafting programs (if teachers can be located in various specialties) and utilize CreativeBug. Build partnerships with community members to add to existing adult programming schedule either in- person or virtual. 2020 -21 HIGHLIGHTS AND ACCOMPLISHMENTS Received Texas Municipal Library Directors 2020 Achievement in Excellence Award for demonstrating consistent excellence and outstanding contributions to public library services within our community. Schertz Public Library was one of only 56 public libraries in Texas to receive this award. Received $24, COVID operational response. Operations and Collections Modified services and procedures as part of COVID response in order to re -open the library building to the public. Continued offering curb -side pick -up of materials; more than 4,900 items delivered in first seven months of FY21 (service is still ongoing). Added approximately 7,000 collections and withdrew more than 6,200 dated, worn, lost and damaged items from Implemented three new online services, Creativebug, NicheAcademy, and AtoZ Databases with CARES funds. Installed screen - sharing equipment and mobile check -out equipment to facilitate customer -staff interactions while social distancing. Programming All regular programming continued to be provided as virtual events throughout FY21. Annual fall Local Author event was re- authors posted throughout October on social media. 110 of 265 Updated Winter Reading Club and Extreme Book Nerd Challenge to simplify programs and increase participation during COVID operations. More than 135 recorded or live- streamed programs were offered in first 3 quarters of FY2021, including weekly storytimes, Dungeons & Dragons, book clubs, craft sessions, and poetry programming. More than 3,100 craft and STEM Take - and -Make kits were created and delivered to customers via curbside or in -house pick -up in first 3 quarters of FY21 (service is still ongoing). Created a virtual programming page for Library website with detailed information about our virtual programs as well as highlighting many other available online programs and activities for adults. Outreach and Partnerships Continued to partner with the Texas • .; o provide service Books Talking Program • Library. 1110 ilir, 1111111 Continued to partner with SCUCISD for various programs and activities including, digital card registration and card drop -off for Corbett JH students and working /ESL /LOTE Coordinator to provide a video library tour, three Zoom Q &A sessions, two drive - through events, and a story time for students and parents. Youth Services Librarian wage compression committee and Texas -star Dance Studio to offer a month -long Creative Movement Zoom class for toddlers. Worked with Bexar County Bibliotech Library to circulate 100 hotspots to Schertz community. Partnered with National Alliance on Mental Illness- Guadalupe Chapter for community programs, workshops, and advertisement of virtual support groups. Continued partnerships with other City departments to provide programming to community, including Schertz Sweethearts Zoom Princess Storytime, Parks & and summer reading program for Senior Center. 111 of 265 LIBRARY 2019 -20 2020 -21 2021 -22 Library Director 1 1 1 Librarian 3 3 3 Library Assistant 2 2 2 Library Clerk II 3 3 3 Library Clerk 1 (20 hours) 7 7 7 Library Clerk 1 (10 hours) 2 2 2 Programming Specialist (20 hours) 1 1 1 Library Page (10 hours) 2 2 2 Temp Part -time Library Clerk (Unfunded) 1 1 1 TOTAL POSITIONS 221 221 22 Service population (determined by TSLAC) 2019 -20 2020 -21 2021 -22 Input Actual Estimate Budget Service population (determined by TSLAC) 108,117 110,592 117,000 Total Staffing FTE 14.0 14.0 14.0 Circulation Staffing FTE 8.5 9.0 9.0 Total Operating Budget 1,034,433 1,061,950 1,114,071 Total Materials Collection 139,477 147,000 153,000 Registered Borrowers 31,296 30,000 31,000 Materials Budget 138,929 125,000 130,000 Circulation per Capita 2019 -20 2020 -21 2021 -22 Workload/Output Actual Estimate Budget Circulation per Capita 2.36 2.12 2.08 Library Visits per Capita 0.95 0.68 0.83 Program Attendance per Capita 0.06 0.02 0.07 Collection Turnover Rate 1.83 1.60 1.63 112 of 265 Total Circulation Total Library Visits Total Program Attendance 254,643 235,000 250,000 102,297 75,000 100,000 6,524 2,700 8,000 Cost per Person Served Cost per Circulation Circulation per Circulation FTE 9.57 9.60 9.28 4.06 4.52 4.46 29,958 26,111 27,778 2019 -20 2020 -21 2021 -22 Efficiency Actual Estimate Budget Cost per Person Served Cost per Circulation Circulation per Circulation FTE 9.57 9.60 9.28 4.06 4.52 4.46 29,958 26,111 27,778 Percentage of Service Population With Library Cards 2019 -20 2020 -21 2021 -22 Effectiveness Actual Estimate Budget Percentage of Service Population With Library Cards 28.95% 27.13% 25.83% Materials Expenditures per Capita $1.28 $1.13 $1.08 Materials Expenditures as a Percentage of 6,517 Professional Services 1,984 Operating Budget (striving for 15 %) 13.43% 11.77% 11.67% Items per Capita (striving to meet 1.53 items per capita standard) 1.29 1.33 1.28 Personnel Services 2019 -20 2020 -21 2021 -22 Bud et Actual Estimate Budget Personnel Services $810,141 Supplies 10,568 Utility Services 58,308 Operations Support 4,744 Staff Support 6,517 Professional Services 1,984 Operating Equipment 142,171 Total $1,034,433 $844,205 $879,824 15,000 15,000 67,000 70,000 3,100 5,900 3,989 7,025 1,656 3,300 127,000 156,000 $1,061,950 $1,137,049 PROGRAM JUSTIFICATION AND ANALYSIS The Library FY 2021 -22 Budget increases 7.1 % due to implementation of the Class and Compensation study as well as raising applicable positions minimum wage to $15 /hour. In addition to personnel increases, the FY 2021 -21 budget increases are related to higher water utility costs for landscaping, increased training and additional funds for library materials. 113 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND CULTURAL EXPENDITURES LIBRARY Personnel Services 665 - 511110 Regular 665 - 511120 Overtime 665- 511180 LTD 665 - 511210 Longevity 665- 511230 Certification Allowance 665 - 511310 FICA - Employer 665 - 511350 TMRS- Employer 665 - 511410 Health- Employer 665 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 665 - 521000 Operating Supplies 665 - 521100 Office Supplies TOTAL Supplies City Support Services Utility Services 665 - 533100 Gas Utility Service 665 - 533200 Electric Utility Service 665 - 533410 Water Utility Service TOTAL Utility Services Operations Support 665 - 534000 Postage 665 - 534200 Printing & Binding TOTAL Operations Support Staff Support 665 - 535100 Uniforms 665 - 535200 Awards 665 - 535300 Memberships 665 - 535500 Training /Travel 665 - 535510 Meeting Expenses TOTAL Staff Support Professional Services 665 - 541300 Other Consl /Prof Services 665 - 541365 Courier /Delivery Services TOTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 49 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 569,319 572,642 575,656 454,461 590,000 604,595 892 245 1,056 260 500 1,056 1,224 317 1,339 0 0 0 11,410 12,863 16,636 14,401 14,401 17,944 1,200 1,200 2,039 1,006 1,500 1,152 43,977 41,449 45,496 34,333 45,496 47,738 89,096 89,735 92,480 72,990 92,480 96,320 68,448 91,090 99,142 77,007 99,142 110,068 668 601 731 805 686 951 786,234 810,141 834,575 655,263 844,205 879,824 9,760 8,417 10,855 7,246 12,000 12,000 2,706 2.152 3,000 1,852 3.000 3.000 12,466 10,568 13,855 9,098 15,000 15,000 2,352 2,274 2,500 2,759 4,000 4,000 44,745 35,667 45,000 15,182 45,000 45,000 10,450 20,367 18,000 7,467 18,000 21,000 57,547 58,308 65,500 25,408 67,000 70,000 2,852 2,430 3,000 1,062 2,500 3,000 0 2,314 600 252 600 2,900 2,852 4,744 3,600 1,314 3,100 5,900 395 7 400 429 429 400 138 154 300 0 0 300 1,247 1,252 1,580 1,415 1,560 1,325 2,600 4,993 5,700 1,133 1,700 4,700 132 ill 300 103 300 300 4,512 6,517 8,280 3,079 3,989 7,025 0 0 0 0 0 1,000 2,364 1,984 2,300 1,656 1,656 2,300 2,364 1,984 2,300 1,656 1,656 3,300 114 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: 50 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services Operating Equipment 665 - 571000 Furniture & Fixtures < $5,000 0 1,161 1,145 0 0 16,000 665 - 571400 Library Materials 124,315 138,929 125,000 103,588 125,000 130,000 665 - 571600 Donation- Expense 9.567 2.081 10,000 0 2,000 10.000 TOTAL Operating Equipment 133,882 142,171 136,145 103,588 127,000 156,000 Capital Outlay TOTAL LIBRARY 999,857 1,034,433 1,064,255 799,405 1,061,950 1,137,049 TOTAL CULTURAL 999,857 1,034,433 1,064,255 799,405 1,061,950 1,137,049 115 of 265 DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating and which many of the City operations depend. Therefore, this foundation must be reliable, resilient and responsive. To meet these expectations, the department focuses daily on customer service, education and planning. The IT department increases the business return on technology investments by creating and managing hardware and software through dedicated planning and alignment. IT is also dedicated to ensuring a great end user experience by designing, implementing, managing and continually improving our processes. IT is also tasked to protect the organization and its ability to perform its mission. We accomplish this through a comprehensive security program, managing our data, ensuring efficiency, effectiveness and compliancy. We also strive to deploy programs designed to engage our staff and citizens in easy and convenient ways. The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. 116 of 265 INFORMATION TECHNOLOGY 2019 -20 2020 -21 2021 -22 Director 1 1 1 Administrative Assistant 1 1 1 Senior Systems Administrator 1 1 1 Senior Computer Support Engineer 1 1 1 Customer Services Technician II 1 1 1 Customer Services Technician 1 1 1 1 Help Desk Technician 1 1 1 Public Safety Administrator 1 1 1 GIS Coordinator 1 1 1 GIS Specialist 1 1 1 TOTAL POSITIONS 10 10 10 Average Monthly Work Orders 2019 -20 2020 -21 2021 -22 Workload Actual Estimate Budget Average Monthly Work Orders 3840 2450 3200 Completed Actual Estimate Budget Average Monthly Hours to Complete 1.10 1.30 1.25 Work Orders 4% 7% 10% COVID 19 Related Activities Workhours - 430 300 Total Projects 45 25 30 Average Monthly Project Hours 323 455 425 Total Emails Received 185,761 1,184,129 1,200,000 Total Sent Good Email 146,794 356,039 450,000 Total Teams Meetings - 1,650 1,750 Total Teams Interoffice Chats - 13,500 15,000 • Work Orders Completed 0 -1 Day 2019 -20 2020 -21 2021 -22 Efficiency Actual Estimate Budget • Work Orders Completed 0 -1 Day 73% 46% 55% • Work Orders Completed 2 -3 Days 12% 8% 15% • Work Orders Completed 4 -6 Days 7% 11% 10% • Work Orders Completed 7 -10 Days 4% 7% 10% %Work Orders Completed >11 Days 5% 28% 10% Average Number of Days to Work 2.91 12.65 4.0 Orders % Time on GIS Specific Projects 54.8% 52.3% 55.6% % Time on GIS Customer Assistance 9.0% 7.8% 17.7% • Time on Training /Conferences 3.9% 0.2% 7.4% • Time on Non - Department Projects 17.3% 19.6% 7.2% % Time on Administrative Overhead 15.0% 20.1% 12.1% 117 of 265 Personnel 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Personnel $645,709 $805,445 $904,713 Supplies 3,236 5,375 6,300 City Support Services 584,589 974,571 1,026,097 Utility Services 262,605 283,048 367,465 Staff Support 24,279 25,900 69,700 Professional Services 101,448 88,475 38,075 Maintenance Services 7,413 10,000 10,000 Rental /Leasing 0 3,651 3,650 Operating Equipment 169,426 319,660 269,594 Capital Outlay 22,797 26,889 0 Total $1,829,503 $2,543,094 $2,695,594 PROGRAM JUSTIFICATION AND ANALYSIS The Information Technology FY 2021 -22 Budget increases 6.0% from the FY 2020 -21 year end estimates. Primary costs changes include increases in annual software support costs, plus the addition of annual costs for new services such as ADP, the new text archiving service, services added to allow work - from -home options for staff, etc. Due to COVID -19, equipment purchases and regular desktop replacements in Operating Equipment did not happen and will be increased in FY 2020 -21. In addition, all cell phone expenses are now consolidated into the IT budget and removed from various departments except for charges related to enterprise funds in order to improve transparency. Cost reductions implemented for FY 2020 -21 include decreases in training, hardware purchases, consulting and maintenance expenses. 118 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 54 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 853 - 511110 Regular 446,491 434,772 589,305 433,842 549,790 615,318 853 - 511120 Overtime 45,966 48,223 29,606 33,685 49,500 30,727 853 - 511180 LTD 1,194 320 1,831 0 1,350 0 853 - 511210 Longevity 4,373 5,080 9,067 9,389 9,067 9,835 853 - 511230 Certificate Allowance 0 0 1,073 0 0 0 853 - 511310 FICA - Employer 37,600 35,091 47,401 35,278 44,400 49,418 853 - 511350 TMRS- Employer 79,775 77,894 102,582 77,547 80,000 107,385 853 - 511410 Health- Employer 48,953 43,841 74,944 56,441 70,400 90,740 853 - 511500 Workers' Compensation 538 488 999 11100 938 1.290 TOTAL Personnel Services 664,890 645,709 856,808 647,281 805,445 904,713 Supplies 853 - 521100 Office Supplies 1,784 1,978 2,200 2,082 2,200 2,000 853 - 521300 Motor Vehicle Supplies 71 36 800 365 800 800 853 - 521600 Equip Maint Supplies 3.485 1,223 3,800 1.374 2,375 3,500 TOTAL Supplies 5,340 3,236 6,800 3,820 5,375 6,300 City Support Services 853 - 532300 Computer Consulting 920 9,600 10,000 2,280 10,000 10,000 853 - 532355 Software Maint -City Wide 291,591 376,748 481,876 367,578 481,876 510,574 853 - 532360 Software Maint -Dept Specific 406,420 158,438 419,295 168,265 444,295 475,548 853 - 532400 Computer Fees & Licenses 10,108 39,803 38,495 30,564 38,400 29,975 TOTAL City Support Services 709,039 584,589 949,666 568,686 974,571 1,026,097 Utility Services 853 - 533300 Telephone /Land Line 44,810 39,167 62,770 29,504 54,040 66,995 853 - 533310 Telephone /Cell Phones 60,089 87,243 93,225 52,694 68,200 113,900 853 - 533320 Telephone /Air Cards 46,880 51,836 87,240 50,914 71,462 87,100 853 - 533330 Telephone /Internet 79,755 83,957 93,390 76,231 88,496 98,470 853 - 533500 Vehicle Fuel 828 402 1,500 362 850 11000 TOTAL Utility Services 232,362 262,605 338,125 209,705 283,048 367,465 Operations Support Staff Support 853 - 535100 Uniforms 1,512 931 1,200 80 1,200 1,500 853 - 535300 Memberships 1,314 577 1,250 165 700 1,250 853 - 535500 Training /Travel 36.250 22,771 21,178 6,199 24.000 66,950 TOTAL Staff Support 39,076 24,279 23,628 6,444 25,900 69,700 119 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 55 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 853 - 541300 Other Consl /Prof Services 206,997 853 - 541800 IT Services -Web Design /Maint 9.402 TOTAL Professional Services 216,399 Fund Charaes /Transfers Maintenance Services 10,000 853 - 551300 Computer Maintenance 13,946 TOTAL Maintenance Services 13,946 Rental /Leasing 9,523 853 - 561200 Lease /Purchase Payments 0 TOTAL Rental /Leasing 0 Operating Equipment 3.651 853 - 571000 Furniture & Fixtures 797 853 - 571200 Vehicles & Access Under $5000 126 853 - 571300 Computer & Periphe. < $5000 206,184 853 - 571401 Communication Equip LESS $500 90,407 853 - 571800 Equipment under $5,000 3,132 TOTAL Operating Equipment 300,645 Capital Outlay 0 853 - 581200 Vehicles & Access. > $5000 25,430 853 - 581300 Computer & Periphe. > $5000 5,367 853 - 581800 Equipment Over $5,000 6,306 TOTAL Capital Outlay 37,103 101,448 101,949 43,880 88,475 25,000 0 650 0 0 13.075 101,448 102,599 43,880 88,475 38,075 7,413 10,000 9,523 10,000 10,000 7,413 10,000 9,523 10,000 10,000 0 3,651 2.129 3.651 3.650 0 3,651 2,129 3,651 3,650 697 500 0 500 1,200 0 0 0 0 0 142,460 297,369 240,212 297,300 220,784 25,374 22,500 2,136 21,860 47,610 895 0 0 0 0 169,426 320,369 242,349 319,660 269,594 0 27,000 26,889 26,889 0 22,797 0 0 0 0 0 0 0 0 0 22,797 27,000 26,889 26,889 0 TOTAL INFORMATION TECHNOLOGY 2,218,800 1,821,503 2,638,646 1,760,706 2,543,014 2,695,594 120 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 30 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CIS Personnel Services 174 - 511110 Regular 123,024 126,971 0 0 0 0 174 - 511120 Overtime 0 293 0 0 0 0 174- 511180 LTD 364 92 0 0 0 0 174 - 511210 Longevity 3,108 3,396 0 0 0 0 174- 511310 FICA - Employer 9,902 9,607 0 0 0 0 174 - 511350 TMRS- Employer 20,440 20,895 0 0 0 0 174 - 511410 Health - Employer 14,475 14,435 0 0 0 0 174 - 511500 Workers' Compensation 347 311 0 0 0 0 TOTAL Personnel Services 171,659 176,000 0 0 0 0 Supplies 174- 521000 Operating Supplies 0 474 0 0 0 0 174 - 521100 Office Supplies 0 60 0 0 0 0 TOTAL Supplies 0 534 0 0 0 0 City Support Services 174 - 532400 Computer Fees & Licenses 0 2,625 0 0 0 0 TOTAL City Support Services 0 2,625 0 0 0 0 Staff Support 174- 535500 Training /Travel 3.957 4.764 0 0 0 0 TOTAL Staff Support 3,957 4,764 0 0 0 0 Professional Services Rental /Leasing 174 - 561200 Lease /Purchase Payments 2,084 3,250 0 0 0 0 TOTAL Rental /Leasing 2,084 3,250 0 0 0 0 Operating Equipment TOTAL CIS 177,700 187,174 0 0 0 0 TOTAL GENERAL GOVERNMENT 5,876,284 6,284,169 7,038,166 4,762,959 6,503,955 6,657,113 121 of 265 %LWM1 DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, and policy administration. GOALS AND OBJECTIVES Deliver HR services, programs, and communications that add value for our prospective employees and current employees. Compete for top talent with effective recruitment strategies and an efficient recruitment processes. Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate. Support the talent development of our employees through professional and career development. Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints. Ensure our compensation and performance management processes are with the goals of the organization. 122 of 265 •. \ 1 IFICAN I to] \_ .GC 1 HUMAN RESOURCES 2019 -20 2020 -21 2021 -22 Director 1 1 1 HR Manger 1 1 1 Senior Generalist 1 1 1 Generalist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 5 1 5 5 123 of 265 Total No. of Employees (Avg.) 2019 -20 2020 -21 2021 -22 Workload/Output Measures Actual Estimate Budget Total No. of Employees (Avg.) 456 460 460 # Full Time Employees (Avg.) 375 375 380 Job Announcements Posted 83 90 90 # Applications received 3,930 4,000 4,000 # Full Time Positions Filled 50 50 50 # Part Time Positions Filled 8 8 10 # Total Turnover 68 55 70 # Full Time Turnover 46 40 45 # Part Time Turnover 22 15 10 # Retirements 8 10 10 # FMLA Claims 53 43 50 # General Training Courses 14 15 15 # of tuition reimbursements 18 20 20 Budget 2019 -20 2020 -21 2021 -22 Supplies Actual Estimate Budget Personnel $426,981 $449,165 $464,431 Supplies 2,433 2,000 2,700 Human Services 125,292 158,100 205,100 Operations Support 2,117 5,836 5,500 Staff Support 20,082 36,150 41,150 City Assistance 13,121 10,000 10,000 Professional Services 78,265 0 5,000 Operating Equipment 349 513 500 Total $668,639 $661,764 $734,381 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget will increase 11.0% from the FY 2020 -21 year end estimate. The increase is due to the implementation of the Class and Compensation study and FY 2020 -21 had additional savings related to COVID -19 as training and staff events did not happen. 124 of 265 8 -06 -2021 01:27 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES Personnel Services 866 - 511110 Regular 866 - 511120 Overtime 866 - 511180 LTD 866 - 511210 Longevity 866- 511230 Certificate Allowance 866 - 511310 FICA - Employer 866 - 511350 TMRS- Employer 866 - 511410 Health- Employer 866 - 511500 Workers' Compensation 866 - 511600 Unemployment Compensation TOTAL Personnel Services Supplies 866 - 521000 Operating Supplies 866 - 521100 Office Supplies TOTAL Supplies Human Services 866- 531100 Pre - employment Check 866 - 531150 Interview Expenses 866 - 531160 COBRA FSA /HSA Adm Services 866 - 531170 Broker Services 866 - 531200 Medical Co -pay 866 - 531300 Employee Assistance 866 - 531400 Tuition Reimbursement 866 - 531500 Employee Wellness Program 866 - 531600 Training Classes TOTAL Human Services City Support Services Utilitv Services yperaLions "pporL 866 - 534000 Postage 866 - 534100 Advertising 866 - 534200 Printing & Binding TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 56 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 302,120 301,811 302,654 240,936 312,000 313,989 0 684 259 5 259 272 885 204 943 0 0 0 4,794 3,772 4,476 4,476 4,476 5,372 0 0 1,755 1,130 1,620 2,246 23,927 21,865 23,635 18,308 23,635 24,607 50,443 48,963 50,408 40,091 50,408 52,697 24,568 39,567 52,436 31,583 41,400 44,742 534 325 391 430 367 506 4,951 9.789 15.000 2.378 15.000 20.000 412,221 426,981 451,957 339,336 449,165 464,431 0 1,728 2,000 383 1,500 2,000 606 705 700 365 500 700 606 2,433 2,700 748 2,000 2,700 5,018 3,004 4,000 1,663 3,000 2,500 0 124 1,500 0 0 1,500 3,390 5,628 6,000 4,089 6,000 6,000 75,000 68,750 75,000 50,000 75,000 75,000 1,061 645 3,000 1,271 3,000 3,000 23,772 12,757 9,600 6,241 9,600 9,600 15,000 18,214 17,000 19,462 17,000 18,000 6,634 14,956 98,962 11,080 25,000 50,000 11,840 1,214 19,500 12,787 19,500 39,500 141,714 125,292 234,562 106,593 158,100 205,100 59 0 0 0 0 0 2,576 775 2,836 1,349 2,836 2,500 1,393 1.342 3,000 1.280 3.000 3.000 4,027 2,117 5,836 2,629 5,836 5,500 125 of 265 8 -06 -2021 01:27 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 57 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 500 866 - 535100 Uniforms 424 866 - 535210 Employee Recognition - Morale 21,432 866 - 535300 Memberships 2,175 866 - 535400 Publications 0 866- 535500 Training /Travel 4,532 TOTAL Staff Support 28,562 City Assistance 947 866 - 537100 Medical Services 13,860 TOTAL City Assistance 13,860 Professional Services 5,000 866 - 541300 Other Consl /Prof Services 56,433 TOTAL Professional Services 56,433 Maintenance Services Operating Equipment 866 - 571000 Furniture & Fixtures 210 866 - 571300 Computer & Periphe. < $5000 861 TOTAL Operating Equipment 1,071 TOTAL HUMAN RESOURCES 658,495 440 500 241 500 500 15,614 28,150 21,909 28,150 28,150 1,718 2,500 1,803 2,500 2,500 947 0 0 0 2,000 1,363 5,000 1,267 5,000 81000 20,082 36,150 25,220 36,150 41,150 13,121 15,000 9,597 10,000 10,000 13,121 15,000 9,597 10,000 10,000 78,265 15,000 0 0 5 000 78,265 15,000 0 0 5,000 349 514 513 513 500 0 0 0 0 0 349 514 513 513 500 668,639 126 of 265 761,719 484,636 661,764 734,381 DEPARTMENT: 868 FINANCE FUND: 101 GENERAL FUND Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Utility Billing and Municipal Court Divisions. GOALS AND OBJECTIVES Hire, train, and retain competent and caring employees. Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. Receive the Government Finance Officers Association Distinguished Budget Award for the first time. Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 35th consecutive year. Improve the 5 year budgeting and forecasting plan. Update long term debt service plan. 127 of 265 ACCOUNTING 2019 -20 2020 -21 2021 -22 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Financial Analyst 1 1 1 Accountant 1 1 1 1 Senior AP Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 7 1 71 7 128 of 265 i �i1 /mil 3 11 19 SU Accounts payable checks 5,931 6,000 6,100 Number of Purchase Orders Processed 7,380 7,450 7,600 2019 -20 2020 -21 2021 -22 Workload/Output Actual Estimate Budget Accounts payable checks 5,931 6,000 6,100 Number of Purchase Orders Processed 7,380 7,450 7,600 Certificate of Achievement for Excellence in Financial Reporting, Accumulative 35 36 37 Quarterly Financials completed within 30 days 0 3 4 2019 -20 2020 -21 2021 -22 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative 35 36 37 Quarterly Financials completed within 30 days 0 3 4 Personnel 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Personnel $587,965 $630,538 $644,204 Supplies 2,599 2,700 2,700 Staff Support 5,890 4,710 6,740 Professional Services 35,977 40,049 38,700 Operating Equipment 1,835 1,986 250 Total $634,265 $679,983 $692,594 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget will increase 1.9% from the FY 2020 -21 year end estimate due to additional compensation awarded from the classification and compensation study. The FY 2020 -21 budget had savings related to COVID -19 as most trainings were held virtually. 129 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES FINANCE Personnel Services 868 - 511110 Regular 868 - 511120 Overtime 868 - 511180 LTD 868 - 511210 Longevity 868- 511230 Certification Allowance 868 - 511310 FICA - Employer 868 - 511350 TMRS- Employer 868 - 511410 Health- Employer 868 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 868 - 521000 Operating Supplies 868 - 521100 Office Supplies TOTAL Supplies Citv Support Services Utility Services Operations Support Staff Support 868 - 535100 Uniforms 868 - 535300 Memberships 868 - 535500 Training /Travel TOTAL Staff Support Professional Services 868 - 541300 Other Consl /Prof Services 868 - 541400 Auditor /Accounting Service 868 - 541650 Investment Management Fee TOTAL Professional Services Maintenance Services Rental /Leasing C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 58 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 396,687 413,035 416,716 336,527 432,306 435,765 2,707 2,182 924 2,105 2,500 924 1,161 295 1,297 0 0 0 11,310 9,457 10,770 10,770 10,770 11,994 535 500 2,039 1,161 711 2,659 31,488 30,301 32,896 25,752 35,645 34,491 66,658 67,965 70,162 56,989 76,648 73,863 43,086 63,788 70,409 56,726 71,446 83,799 568 442 545 600 512 709 554,199 587,965 605,758 490,630 630,538 644,204 1,873 1,985 2,700 1,774 2,000 2,000 2,192 614 11000 490 700 700 4,065 2,599 3,700 2,264 2,700 2,700 252 0 320 0 320 350 695 1,385 1,435 545 1,390 1,390 2.729 4,505 6,267 1,604 3,000 5.000 3,676 5,890 8,022 2,149 4,710 6,740 7,285 13,887 15,000 16,349 16,349 15,000 20,752 18,500 16,000 19,500 20,000 20,000 3.462 3.590 3,500 2.123 3.700 3.700 31,499 35,977 34,500 37,972 40,049 38,700 130 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PAGE: 59 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operatina Equipment 868 - 571000 Furniture & Fixtures 1,502 742 250 250 250 250 868 - 571200 Office Equipment 855 1,093 337 336 336 0 868 - 571300 Computer & Periphe. < $5000 0 0 1,400 0 1,400 0 TOTAL Operating Equipment 2,358 1,835 1,987 586 1,986 250 TOTAL FINANCE 595,797 634,265 653,967 533,601 679,983 692,594 131 of 265 DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, and fleet vehicle registration and titles. The department is also responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. ICTOT1&I_1I I IIZe7 =11 x011 ►y/ Maintain the highest levels of ethical practices for all department functions. All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. Maintain a professional relationship with all City departments and vendors insuring open communication. Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. Program and oversee Purchasing training for employees to ensure compliance with City Policy, State and Local Purchasing Legislation Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. 132 of 265 Manage procedures for Capital and Fixed asset inventory and accountability and conduct physical surveys of City property. Manage disposal and auction activities for surplus, excess, and damaged City property. Manage insurance and Workers Compensation claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. Program and oversee safety training for employees to minimize accidents and incidents and mitigate risk. Develop and Maintain the City Safety Policy. ORGANIZATIONAL CHART PURCHASING & ASSET MGMT. 2019-20 2020-21 2021-22 Manager 1 1 1 -Purchasing Specialist 1 1 - 1- -Purchasing Risk & Safety Specialist 1 1 1 1 TOTAL POSITIONS 1 31 31 133 of 265 i �i1 /mil 3 11 1 D SU Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Workers Comp Claims Processed Accident and Incident Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications GovDeals Items Processed GovDeals Total Sales 25 2019 -20 2020 -21 2021 -22 Workload/Output Actual Estimate Budget Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Workers Comp Claims Processed Accident and Incident Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications GovDeals Items Processed GovDeals Total Sales 25 20 24 89 75 85 147 100 120 32 25 50 61 75 100 46 60 35 64 70 75 10 10 30 234 240 250 198 200 50 123 80 50 $75,011.55 $75,000.00 $25,000.0 Personnel 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Personnel $223,413 $236,840 $235,436 Supplies 1,988 700 3,600 Operating Support 4,883 6,050 7,550 Staff Support 2,527 5,585 6,785 City Assistance 1,264 2,000 2,000 Operating Equipment 1,431 1,600 600 Total $235,506 $252,775 $255,971 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget will increase 1.3% from the FY 2020 -21 year end estimate due to transferring the State inspection costs from Fleet to Purchasing, additional advertising costs, and training and travel. This increase is offset by the less operating equipment cost. 134 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES PURCHASING & ASSET MGT Personnel Services 872 - 511110 Regular 872 - 511120 Overtime 872 - 511180 LTD 872 - 511210 Longevity 872 - 511230 Certification Allowance 872 - 511310 FICA - Employer 872 - 511350 TMRS- Employer 872 - 511410 Health- Employer 872 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 872 - 521000 Operating Supplies 872 - 521005 Supplies- Inspections 872 - 521100 Office Supplies TOTAL Supplies City Support Services 872- 532350 Software Maintenance TOTAL City Support Services Utility Services Operations Support 872 - 534000 Postage 872 - 534100 Advertising 872 - 534200 Printing & Binding 872- 534740 Business Memberships TOTAL Operations Support Staff Support 872 - 535100 Uniforms 872 - 535300 Memberships 872 - 535500 Training /Travel 872- 535510 Meeting Expenses TOTAL Staff Support City Assistance 872 - 537100 Medical Services TOTAL City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 60 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 159,444 164,182 162,751 130,800 172,000 169,204 0 5 0 172 200 0 468 117 508 0 508 0 3,194 3,602 4,010 4,010 4,010 4,418 0 1,000 878 890 1,810 2,400 12,813 12,446 12,812 10,359 13,500 13,354 26,354 26,992 27,325 22,088 27,325 28,599 11,253 14,892 17,288 12,270 17,288 17,186 195 176 212 233 199 275 213,721 223,413 225,784 180,821 236,840 235,436 1,036 300 350 46 350 350 0 0 0 0 0 2,900 625 1,688 350 128 350 350 1,661 1,988 700 174 700 3,600 0 0 379 0 0 0 0 0 379 0 0 0 0 43 50 0 0 0 5,819 3,404 6,000 2,273 4,500 6,000 0 0 50 0 0 0 0 1.436 1.550 1.384 1.550 1.550 5,819 4,883 7,650 3,657 6,050 7,550 237 215 250 82 250 250 1,335 1,280 1,235 851 1,235 1,235 2,815 810 5,000 1,840 4,000 5,000 223 222 300 0 100 300 4,609 2,527 6,785 2,774 5,585 6,785 1,994 1.264 1,621 998 2,000 2,000 1,994 1,264 1,621 998 2,000 2,000 135 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PAGE: 61 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services Rental /Leasing Qperatina Equipment 872 - 571000 Furniture & Fixtures 170 218 600 478 600 600 872 - 571300 Computer & Periphe. < $5,000 0 1,213 0 0 0 0 872 - 571500 Operating Equipment 0 0 11000 0 11000 0 TOTAL Operating Equipment 170 1,431 1,600 478 1,600 600 Capital Outlay TOTAL PURCHASING & ASSET MGT 227,974 235,506 244,519 188,902 252,775 255,971 136 of 265 DEPARTMENT: PUBLIC WORKS DIVISION: 877 FLEET SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Fleet Services provides maintenance, repair, upgrade and outfitting services for all City owned vehicles and equipment totaling approximately 350 units. The list of services include: P.M. services, fluid and filter changes, state inspections, tire services, troubleshooting, diagnosis, and repair of mechanical and electrical systems. Fleet Services also maintains motor pool services, vehicle and equipment replacement schedules, spec'ing and standardization throughout the fleet. GOALS AND OBJECTIVES Maintain and repair vehicles and equipment to increase their lifespan. Optimize fleet availability by improving turn-around times. Develop and implement fleet utilization guidelines and procedures. Maintain and improve vehicle and equipment safety ORGANIZATIONAL CHART 137 of 265 FLEET MAINTENANCE 2019 -20 2020 -21 2021 -22 Assistant Director of Public Works 1 1 1 Administrative Assistant 1 1 1 Fleet Manager 1 1 1 Fleet Crew Supervisor 1 1 1 Mechanic 1 4 4 4 TOTAL POSITIONS 8 8 8 W4 N;[ NT,F_\I, [a=11,I17[OTN1101 Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles -13 - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Utility Billing vehicles - Drainage vehicles and equipment - Economic Development vehicles Engineering vehicles - Purchasing vehicles - Operations (non -asset specific) -Motor Pool vehicles Work Orders(in- house) Work Orders(outside vendors) Total Work Orders Issued 138 of 265 682 2019 -20 2020 -21 2021 -22 Workload/Output Actual Estimate Budget Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles -13 - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Utility Billing vehicles - Drainage vehicles and equipment - Economic Development vehicles Engineering vehicles - Purchasing vehicles - Operations (non -asset specific) -Motor Pool vehicles Work Orders(in- house) Work Orders(outside vendors) Total Work Orders Issued 138 of 265 682 550 570 461 425 440 202 195 180 15 3 5 36 35 34 88 85 80 256 245 250 82 70 70 19 12 10 0 2 2 121 115 110 232 245 220 40 45 40 171 150 150 3 8 6 25 16 15 1 1 1 19 11 12 150 63 60 Hours Worked Public Safety 2019 -20 2020 -21 2021 -22 Efficient Actual Estimate Budget Hours Worked Public Safety 2060.3 2325 2300 Public Works 1705.85 2750 2500 Administration Vehicles 28.00 10 5 Facilities Services Vehicles 178.90 240 200 Fleet Service Vehicles 121.1 120 120 I.T 38.90 20 15 Inspections vehicles 4,413 17,519 14,000 Parks vehicles and equipment 278.95 335 325 Economic Development vehicles 13.10 25 22.5 Engineering vehicles 59.20 40 40 Purchasing vehicles 2.00 0 0 Motor Pool vehicles 125.95 35 140 Fleet Operations 229.90 220 220 Total Hours Worked 4842.15 6120 5887.50 % of all vehicles and equipment issues resolved without recall 95 96 97 2019 -20 2020 -21 2021 -22 Effectiveness Actual Estimate Budget % of all vehicles and equipment issues resolved without recall 95 96 97 Personnel 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Personnel $369,660 $525,982 $549,099 Supplies 196,962 209,700 216,700 City Support Services 5,517 12,500 15,000 Utility Services 5,731 11,000 11,500 Staff Support 10,775 26,700 32,500 Maintenance Services 169,182 210,000 233,000 Operating Equipment 4,413 17,519 14,000 Capital Outlay 151,643 58,950 221,000 Total $913,882 $1,072,351 $1,292,799 139 of 265 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget will increase 20.6% from the FY 2020 -21 year end estimate due to personnel implementations from the Class and Compensation study. In addition to personnel increases, the FY 21 -22 budget increase is related to additional motor vehicle equipment and maintenance supplies, ManagerPlus software fees, a GPS tagging project, and vehicle replacements for the fleet motor pool. 140 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877 - 511110 Regular 877 - 511120 Overtime 877 - 511180 LTD 877 - 511210 Longevity 877 - 511230 Certificate Allowance 877 - 511310 FICA - Employer 877 - 511350 TMRS- Employer 877 - 511410 Health- Employer 877 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 877 - 521000 Operating Supplies 877 - 521005 Supplies - Inspection Sticker 877 - 521100 Office Supplies 877 - 521200 Oil Luke Suppl, Chem Supplies 877 - 521300 Motor Veh. Supplies 877 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 877 - 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 877- 533500 Vehicle Fuel TOTAL Utility Services Operations Sunnort Staff Support 877 - 535100 Uniforms 877 - 535200 Awards 877 - 535500 Training /Travel 877- 535510 Meeting Expenses TOTAL Staff Support City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 62 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 184,293 251,309 348,592 282,462 368,000 365,195 11,550 12,302 12,858 8,619 12,500 13,592 537 147 1,085 0 0 0 1,598 2,180 3,578 2,380 2,380 3,579 0 0 1,365 690 800 1,123 15,542 19,313 28,018 21,853 28,000 29,326 31,989 42,336 59,757 45,370 47,500 62,802 23,478 38,871 55,540 48,150 63,000 68,228 2.791 3.201 4,049 4.458 3.802 5.254 271,778 369,660 514,842 413,983 525,982 549,099 3,892 7,553 7,066 2,260 12,000 12,000 2,490 2,537 2,900 1,672 2,900 0 799 578 800 395 800 700 14,190 13,915 18,500 13,455 15,000 18,500 116,043 172,141 181,500 131,227 177,500 183,000 190 239 1,500 939 1,500 2,500 137,606 196,962 212,266 149,948 209,700 216,700 15,887 5,517 12,000 2,497 12,500 15,000 15,887 5,517 12,000 2,497 12,500 15,000 8.744 5,731 11,385 6,266 11,000 11,500 8,744 5,731 11,385 6,266 11,000 11,500 7,204 8,139 3,500 3,445 5,000 8,000 51 150 500 0 500 500 9,247 2,223 17,000 7,584 20,000 24,000 251 263 1,200 682 1.200 0 16,752 10,775 22,200 11,711 26,700 32,500 141 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES Professional Services Maintenance Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 63 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 877 - 551000 Outside Fleet Repair 220,182 877 - 551050 Outside Collision Repair 13,404 877 - 551100 Building Maintenance 707 877 - 551400 Minor & Other Equip Maint 1,319 877 - 551800 Other Maintenance Agreements 5,679 TOTAL Maintenance Services 241,291 Rental /Leasing 0 0 Operating Equipment 0 877 - 571200 Vehicles & Access. < $5,000 0 877 - 571500 Operating Equipment 14.812 TOTAL Operating Equipment 14,812 Capital Outlay 28.000 877 - 581200 Vehicles & Access. Over $5,00 28,697 877 - 581500 Equipment Over $5,000 66,243 TOTAL Capital Outlay 94,940 TOTAL FLEET SERVICE 133,448 177,002 131,750 165,000 170,000 31,871 35,000 12,464 30,000 35,000 0 0 0 0 0 0 0 0 0 0 3.862 18,000 11.694 15.000 28.000 169,182 230,002 155,908 210,000 233,000 0 7,519 7,519 7,519 4,000 4,413 14,334 5.837 10.000 10.000 4,413 21,853 13,356 17,519 14,000 151,643 26,413 24,957 52,600 138,000 0 22,636 6,350 6,350 83,000 151,643 49,049 31,307 58,950 221,000 801,809 913,882 1,073,597 142 of 265 784,975 1,072,351 1,292,799 DEPARTMENT: PUBLIC WORKS DIVISION: 878 Facility Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Facility Services supports, maintains, and provides custodial services for 27 facilities totaling 301.656 square feet. The City buildings include City Hall, Administration Building, Police, Fire, EMS, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Aquatic Center, Fire /EMS station on I.H.35, Marion EMS station, Records, Fire Station #3, various offices, meeting /training rooms, and storage areas. In addition, Facility Services provides function set up for events such as City Council, Planning and Zoning, various Boards and Commissions, Department meetings, Municipal Court, training seminars, elections, ground breaking ceremonies and other special events. GOALS AND OBJECTIVES Provide quality customer services in an effective and efficient manner. Promote and implement energy efficiency programs to reduce utility consumption. Provide high - quality preventative maintenance to extend the life of facilities. Provide safe and clean facilities. 143 of 265 FACILITY SERVICES 2019 -20 2020 -21 2021 -22 Facility Services Manager 1 1 1 Facility Services Supervisor 1 1 1 Facilities Technician 5 4 4 Grounds Maint. Technician 0 1 1 HVAC Technician 1 1 1 Electrician 1 1 1 Facilities Crew Leader 1 1 1 Plumber 0 0 1 TOTAL POSITIONS 1 101 101 11 Square footage maintained 267.578 286.636 301.656 City Buildings Maintained 2019 -20 2020 -21 2021 -22 Workload/Output Actual Estimate Budget Square footage maintained 267.578 286.636 301.656 City Buildings Maintained 24 26 27 Completed work orders 864 1010 1160 Internal Pest Control Services 120 130 140 144 of 265 Electrical Repairs 2019-20 2020-21 2021 -22 Workload/Output Actual Estimate Budget Electrical Repairs 76 216 310 Plumbing Repairs 43 50 80 HVAC Repairs 121 780 800 Carpentry 87 127 145 Misc. / other 537 567 582 Personnel 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Personnel $728,601 $781,386 $820,274 Supplies 57,316 115,500 159,500 City Support Services 100 200 5,000 Utility Services 182,140 186,022 186,000 Staff Support 6,588 8,800 18,400 Professional Services 91,510 92,000 160,000 Maintenance Services 331,736 608,000 428,000 Rental Equipment 767 500 500 Operating Equipment 6,558 1,500 6,000 Capital Outlay 26,694 35,000 32,000 Total $1,432,009 $1,828,908 $1,815,674 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget decreases 0.7% from the FY 2020 -21 year end estimates. A new plumber position, landscaping supplies previously budgeted in the Parks department, as well as increased utility costs, and additional budget for the facilities cleaning contract are offset by the completion of the Public Safety restroom project that was completed during FY 2020 -21. 145 of 265 8 -06 -2021 01:27 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES BUILDING MAINTENANCE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 64 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 52,228 128,000 36,412 100,000 128,000 878 - 521100 Office Supplies 878 - 511110 Regular 433,234 470,860 460,029 389,824 506,600 500,787 878 - 511120 Overtime 19,583 21,467 22,769 10,827 22,000 26,300 878 - 511180 LTD 1,291 329 1,416 0 0 0 878 - 511210 Lonegevity 12,458 11,992 14,096 14,169 14,169 15,444 878 - 511230 Certification Allowance 1,200 900 1,276 485 500 1,315 878 - 511310 FICA - Employer 34,854 34,885 36,887 28,980 38,108 40,212 878 - 511350 TMRS- Employer 75,595 81,438 81,019 67,108 79,603 89,096 878 - 511410 Health- Employer 69,599 101,872 111,512 87,908 114,000 138,555 878 - 511500 Workman's Compensation 5,859 4,857 6,822 7.510 6,406 8,565 TOTAL Personnel Services 653,672 728,601 735,826 606,812 781,386 820,274 Supplies 878 - 521000 Operating Supplies 87,488 52,228 128,000 36,412 100,000 128,000 878 - 521100 Office Supplies 1,777 455 2,000 190 1,500 1,500 878 - 521200 Medical /Chem Supplies 10,878 4,633 13,000 2,078 13,000 13,000 878 - 521300 Motor Vehicle Supplies 764 0 1,400 0 500 500 878 - 521315 Landscaping Supplies- Campus 0 0 0 0 0 15,000 878 - 521600 Equip Maint Supplies 1,525 0 1,500 0 500 1,50 TOTAL Supplies 102,432 57,316 145,900 38,679 115,500 159,500 City Support Services 878 - 532400 Computer Fees & Licenses 0 100 5 000 355 200 5,000 TOTAL City Support Services 0 100 5,000 355 200 5,000 Utility Services 878 - 533100 Gas Utility Service 5,634 4,022 5,000 4,148 5,000 5,000 878 - 533200 Electric Utility Service 122,101 111,192 118,000 68,195 118,000 118,000 878- 533310 Telephone /Cell Phones 0 22 0 0 22 0 878 - 533410 Water Utility Service 41,513 60,302 40,000 35,326 55,000 55,000 878 - 533500 Vehicle Fuel 7,714 6,602 81000 51080 8,000 8,000 TOTAL Utility Services 176,962 182,140 171,000 112,748 186,022 186,000 Operations Support Staff Support 878 - 535100 Uniforms 3,567 4,027 5,000 1,562 5,000 5,000 878 - 535200 Awards 255 81 300 0 500 6,400 878 - 535300 Memberships 195 373 500 156 500 0 878 - 535500 Training /Travel 833 1,860 5,500 386 2,000 5,500 878 - 535510 Meeting Expense 755 247 1,500 772 800 1,500 TOTAL Staff Support 5,605 6,588 12,800 2,875 8,800 18,400 146 of 265 8 -06 -2021 01:27 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES Professional Services 581) 878 - 541300 Prof Services /Consultng 0 878 - 541310 Contractual Services 82.988 TOTAL Professional Services 85,746 Maintenance Services 92.000 878 - 551100 Building Maint Misc 91,510 878- 551100.Builing Maint Misc - CH 878- 551100.Building Maint Misc - ADM 878- 551100.Building Maint Misc - CIVIC C 878- 551100.Building Maint Misc - PD 878- 551100.Building Maint Misc - EMS1 878- 551100.Building Maint Misc - FDl 878- 551100.Building Maint Misc -F &F /PARK 878- 551100.Building Maint Misc - 11CP 878- 551100.Building Maint Misc - SENIOR 878- 551100.Buildings Maint Misc - BORGFEL 878- 551100.Building Maint Misc - LIB 878- 551100.Building Maint Misc - AAC 878- 551100.Building Maint Misc - BUNKER 878- 551110.Sitework - CIVIC C 0 878- 551110.Sitework - FD2 0 878- 551110.Sitework - LIB 0 878- 551110.Sitework - YMCA 0 878- 551120.Roofing - CH 0 878- 551120.Roofing - ADM 0 878- 551120.Roofing - FDl 0 878- 551120.Roofing - CHAMBER CM 0 878- 551120.Roofing - YMCA 0 878- 551120.Roofing - SOCCER C 0 878 - 551130 Plumbing - Misc. 0 878- 551130.Plumbing - CH 0 878- 551130.Plumbing - ADM 0 878- 551130.Plumbing - COMM CTR 0 878- 551130.Plumbing - CIVIC C 0 878- 551130.Plumbing - PD 0 878- 551130.Plumbing - EMS1 0 878- 551130.Plumbing - FDl 0 878- 551130.Plumbing - F &F /PARKS 0 878- 551130.Plumbing - 11CP 0 878- 551130.Plumbing - PW 0 878- 551130.Plumbing - SENIOR C 0 878- 551130.Plumbing - FD2 0 878- 551130.Plumbing - EMS4 0 878- 551130.Plumbing - LIB 0 878- 551130.Plumbing - YMCA 0 878- 551130.Plumbing - NORTHC C 0 878- 551130.Plumbing - AAC 0 878- 551130.Plumbing - AQUATIC C 0 C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 65 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 { 581) 0 0 0 0 82.988 92.091 85,746 71.079 92.000 160.000 82,988 91,510 85,746 71,079 92,000 160,000 401,087 161,636 619,000 163,771 585,000 395,000 0 0 0 5,754 0 0 0 0 0 45 0 0 0 42 0 1,785 0 0 0 853 0 0 0 0 0 158 0 0 0 0 0 264 0 0 0 0 0 280 0 547 0 0 0 0 0 250 0 0 0 658 0 420 0 0 0 0 0 870 0 0 0 2,140 0 693 0 0 0 196 0 0 0 0 0 600 0 0 0 0 0 0 0 121 0 0 0 1,195 0 1,742 0 0 0 4,608 0 0 0 0 0 2,500 0 0 0 0 0 4,029 0 0 0 0 0 0 0 275 0 0 0 0 0 625 0 0 0 0 0 225 0 0 0 0 0 1,100 0 0 0 0 0 3,025 0 0 0 62 0 2,304 0 0 0 0 0 893 0 0 0 1,638 0 2,043 0 0 0 215 0 650 0 0 0 0 0 1,748 0 0 0 1,510 0 1,832 0 0 0 290 0 1,570 0 0 0 0 0 986 0 0 0 0 0 173 0 0 0 132 0 2,260 0 0 0 0 0 2,801 0 0 0 217 0 0 0 0 0 921 0 1,711 0 0 0 6 0 0 0 0 0 9,830 0 1,113 0 0 0 1,683 0 0 0 0 0 0 0 113 0 0 0 700 0 1,050 0 0 0 0 0 11,676 0 0 147 of 265 8 -06 -2021 01:27 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 66 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 878- 551130.Plumbing - FD3 0 0 0 247 0 0 878 - 551140 Electric - Misc. 0 9,846 0 1,425 0 0 878- 551140.Electric - CH 0 491 0 8,414 0 0 878- 551140.Electric - ADM 0 193 0 46 0 0 878- 551140.Electric - COMM CTR 0 0 0 49 0 0 878- 551140.Electric - C CHAMBERS 0 0 0 34 0 0 878- 551140.Electric - CIVIC C 0 1,318 0 1,027 0 0 878- 551140.Electric - PD 0 538 0 1,205 0 0 878- 551140.Electric - EMS1 0 210 0 1,546 0 0 878- 551140.Electric - FD1 0 446 0 1,537 0 0 878- 551140.Electric - EMS /PURCH 0 711 0 0 0 0 878- 551140.Electric - F &F /PARKS 0 168 0 0 0 0 878- 551140.Electric - 11CP 0 1,966 0 219 0 0 878- 551140.Electric - PW 0 25 0 560 0 0 878- 551140.Electric - CHAMBER CM 0 0 0 9 0 0 878- 551140.Electric - FD2 0 347 0 465 0 0 878- 551140.Electric - EMS4 0 72 0 0 0 0 878- 551140.Electric - LIB 0 9,292 0 1,489 0 0 878- 551140.Electric - YMCA 0 424 0 0 0 0 878- 551140.Electric - AAC 0 28 0 500 0 0 878- 551140.Electric - AQUATIC C 0 0 0 382 0 0 878- 551140.Electric - FD3 0 181 0 0 0 0 878 - 551150 HVAC - Misc. 0 2,744 0 9,721 0 0 878- 551150.HVAC - CH 0 0 0 456 0 0 878- 551150.HVAC - C CHAMBERS 0 0 0 935 0 0 878- 551150.HVAC - CIVIC C 0 5,822 0 40 0 0 878- 551150.HVAC - PD 0 644 0 196 0 0 878- 551150.HVAC - EMS1 0 523 0 22,307 0 0 878- 551150.HVAC - FD1 0 0 0 440 0 0 878- 551150.HVAC - 11CP 0 464 0 162 0 0 878- 551150.HVAC - PW 0 0 0 1,468 0 0 878- 551150.HVAC - FD2 0 0 0 901 0 0 878- 551150.HVAC - EMS4 0 395 0 0 0 0 878- 551150.HVAC - LIB 0 1,074 0 1,161 0 0 878- 551150.HVAC - YMCA 0 331 0 1,708 0 0 878- 551150.HVAC - ABC 0 3,077 0 1,029 0 0 878- 551150.HVAC - AQUATIC C 0 15,406 0 2,020 0 0 878- 551150.HVAC - FD3 0 199 0 0 0 0 878 - 551160 Windows, Doors - Misc. 0 0 0 55 0 0 878- 551160.Windows, Doors - ADM 0 404 0 420 0 0 878- 551160.Windows, Doors - COMM CTR 0 0 0 26 0 0 878- 551160.Windows, Doors - CIVIC C 0 429 0 1,247 0 0 878- 551160.Windows, Doors - PD 0 1,176 0 2,410 0 0 878- 551160.Windows, Doors - EMS1 0 1,523 0 2,900 0 0 878- 551160.Windows, Doors - FD1 0 602 0 139 0 0 878- 551160.Windows, Doors - EMS /PURCH 0 235 0 0 0 0 878- 551160.Windows, Doors - 11CP 0 2,223 0 76 0 0 878- 551160.Windows, Doors - PW 0 280 0 0 0 0 878- 551160.Windows, Doors - BORGFELD 0 0 0 228 0 0 878- 551160.Windows, Doors -FD2 0 277 0 3,778 0 0 148 of 265 8 -06 -2021 01:27 PM 101- GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 67 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 878- 551160.Windows, Doors - LIB 0 1,509 0 320 0 0 878- 551160.Windows, Doors - YMCA 0 0 0 2,499 0 0 878- 551160.Windows, Doors - NORTHC C 0 0 0 11 0 0 878- 551160.Windows, Doors - ABC 0 186 0 842 0 0 878- 551160.Windows, Doors - 27CP 0 0 0 21 0 0 878- 551160.Windows, Doors - FD3 0 0 0 140 0 0 878 - 551170 Finishes - Misc. 0 0 0( 2) 0 0 878- 551170.Finishes - CH 0 5,466 0 400 0 0 878- 551170.Finishes - ADM 0 1,055 0 5,277 0 0 878- 551170.Finishes - COMM CTR 0 0 0 2,106 0 0 878- 551170.Finishes - CIVIC C 0 1,140 0 640 0 0 878- 551170.Finishes - PD 0 22,125 0 60 0 0 878- 551170.Finishes - EMS1 0 17,926 0 19 0 0 878- 551170.Finishes - EMS /PURCH 0 0 0 2,470 0 0 878- 551170.Finishes - F &F /PARKS 0 379 0 0 0 0 878- 551170.Finishes - 11CP 0 1,432 0 660 0 0 878- 551170.Finishes - PW 0 259 0 924 0 0 878- 551170.Finishes - FD2 0 182 0 805 0 0 878- 551170.Finishes - AAC 0 45 0 168 0 0 878 - 551400 Minor & Other Equip Maint 6,259 3,692 0 0 5,000 0 878 - 551800 Other Maintenance Agreements 19,939 15,897 33,536 11,868 18,000 33,000 TOTAL Maintenance Services 427,285 331,736 652,536 316,372 608,000 428,000 Rental /Leasing. 878 - 561100 Rental - Equipment 400 767 500 0 500 500 TOTAL Rental /Leasing 400 767 500 0 500 500 Operating Equipment 878 - 571200 Vehicles & Access. Less $5,00 0 5,758 0 0 0 0 878 - 571600 Police /Fire /Medical Equipment 3,988 150 16,500 0 1,500 5,000 878 - 571800 Equipment Less $5,000 1,682 650 0 2,925 0 1,000 TOTAL Operating Equipment 5,670 6,558 16,500 2,925 1,500 6,000 Capital Outlay 878 - 581200 Vehicles & Access. Over $5,00 26,012 26,694 30,000 27,266 35,000 32,000 878 - 581800 Equipment Over $5,000 10.426 0 0 0 0 0 TOTAL Capital Outlay 36,438 26,694 30,000 27,266 35,000 32,000 TOTAL BUILDING MAINTENANCE 1,491,452 1,432,009 1,855,808 1,179,110 1,828,908 1,815,674 TOTAL INTERNAL SERVICE 5,994,326 5,705,803 7,228,256 4,931,931 7,038,796 7,487,013 149 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 68 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Professional Services Fund Charges /Transfers 900 - 548401 Transfer Out - Bond Fund 0 0 1,650,000 1,650,000 1,732,707 0 900 - 548404 Transfer Out - Capital Projec 0 4,000 0000 581,300 581,300 581,300 850,000 TOTAL Fund Charges /Transfers 0 4,000,000 2,231,300 2,231,300 2,314,007 850,000 Maintenance Services Rental /Leasing TOTAL PROJECTS 0 4,000,000 2,231,300 2,231,300 2,314,007 850,000 150 of 265 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND 17:41J1:A11 ►yii:4Z1cl0Q;&*] N 12 i1[Cki The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part -time intake and information office in Schertz. Prescriptions will be filled hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the H This contract is for $5,000. Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sex -being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Starting in 2016 -17 the City has entered into a support agreement with the Schertz Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces. City Assistance 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget City Assistance $283,640 $317,666 $332,666 Operating Equipment 4,322 750 10,000 Total $287,962 $318,416 $342,666 PROGRAM JUSTIFICATION & ANALYSIS The FY 2021 -22 Budget will increase 7.6% from the FY 2020 -21 year end estimate due to an increase in the contact with the YMCA for management of the Senior 151 of 265 Center as well as an increase in the donation expense for the senior center which is offset by donation revenue. 152 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 69 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY'S ASSISTANCE Utility Services City Assistance 901 - 537300 Patient Assistence 5,000 5,000 5,000 5,000 5,000 5,000 901 - 537400 Transportation Assistance 42,666 42,666 45,000 42,666 42,666 42,666 901- 537500 Children's Advocacy Assistanc 5,000 5,000 5,000 0 5,000 5,000 901 - 537600 Schertz Housing Authority 5,000 5,000 5,000 0 5,000 5,000 901 - 537700 Senior Citizens Program 234,145 225.974 260,000 172.723 260.000 275,000 TOTAL City Assistance 291,811 283,640 320,000 220,389 317,666 332,666 Operating Equipment 901- 571600 Donation - Expense Sr. Center 11,316 4,322 10,000 0 750 10,000 TOTAL Operating Equipment 11,316 4,322 10,000 0 750 10,000 TOTAL CITY'S ASSISTANCE 303,127 287,962 330,000 220,389 318,416 342,666 153 of 265 DEPARTMENT: 910 COURT RESTRICTED FUNDS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Currently the security fee will be used to offset a Deputy Marshal position which provides security for the Court. Operating Equipment Total $0 $19,765 $19,452 $0 $19,765 $19,452 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2021 -22 Budget will decrease $313 from the FY 2020 -21 to match the increase in court technology fee projections. 154 of 265 2019 -20 2020 -21 2021 -21 Budget Actual Estimate Budget Operating Equipment Total $0 $19,765 $19,452 $0 $19,765 $19,452 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2021 -22 Budget will decrease $313 from the FY 2020 -21 to match the increase in court technology fee projections. 154 of 265 8 -06 -2021 06:51 AM 101- GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 71 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET COURT- RESTRICTED FUNDS Fund Charges /Transfers Qperatinq Equipment 910- 571600 Court Technology Expenditure 2,607 0 22,992 6,070 19,765 19,452 TOTAL Operating Equipment 2,607 0 22,992 6,070 19,765 19,452 TOTAL COURT- RESTRICTED FUNDS 2,607 0 22,992 6,070 19,765 19,452 155 of 265 8 -06 -2021 06:51 AM C I T Y O F S C H E R T Z PAGE: 81 PROPOSED BUDGET WORKSHEET 101- GENERAL FUND AS OF: JUNE 30TH, 2021 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- -------- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIBRARY CAMPAIGN PROJECT Supplies Professional Services TOTAL MISC & PROJECTS 305,733 4,287,962 2,584,292 2,457,759 2,652,188 1,212,118 TOTAL EXPENDITURES 31,680,098 35,150,421 39,683,880 29,170,923 39,580,637 39,314,984 156 of 265 DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the 2019-20 1 2020-21 2021-22 Budget Actual 1 Estimate Budget Revenue Taxes $6,714,516 Miscellaneous 94,896 Total $6,809,411 Expenses Professional Service $4,200 Debt Service 7,021,520 Total $7,025,720 PROGRAM JUSTIFICATION AND ANALYSIS • of $7,329,862 105,000 $7,434,862 50,000 6,626,915 $6,676,915 Revenues: Revenues for FY 2021-22 increase 5.0% from the FY 2020-21 estimate with higher property values. Expenses: The FY 2021-22 Budget will decrease 7.6% from the FY 2020-21 year end estimate following the debt service schedule. 157 of 265 8 -06 -2021 06:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 505 -TAX I &S AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 6,414,868 6,714,516 6,980,821 6,975,407 6,980,000 7,329,862 0 0 0 7,915 0 0 170,594 94,896 115,000 76,405 101,850, 105,000 6,585,462 6,809,411 7,095,821 7,059,727 7,081,850 7,434,862 6,727,858 7,025,720 7,094,861 51801,116 7,224,661 6,676,915 6,727,858 7,025,720 7,094,861 5,801,116 7,224,661 6,676,915 6,727,858 7,025,720 7,094,861 5,801,116 7,224,661 6,676,915 ( 142,396) ( 216,308) 960 1,258,611 ( 142,811) 757,947 158 of 265 8 -06 -2021 06:57 AM 505 -TAX I &S REVENUES 2018 -2019 ACTUAL C I T Y O PROPOSED AS OF: (-------- 2019 -2020 ACTUAL F S C H E R T Z BUDGET WORKSHEET JUNE 30TH, 2021 - - - - -- 2020 -2021 --------------- CURRENT Y -T -D BUDGET ACTUAL PROJECTED YEAR END PAGE: 2 -------- 2021 -2022 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET Taxes 000 - 411900 Property Tax Revenue 6,414,868 6,714,516 6,980,821 6,975,407 61980,000 7,329,862 TOTAL Taxes 6,414,868 6,714,516 6,980,821 6,975,407 6,980,000 7,329,862 Fund Transfers 000 - 486100 Transfer In 0 0 0 6,585 0 0 000 - 486401 Transfer In -Bond Project Fun 0 0 0 1,330 0 0 TOTAL Fund Transfers 0 0 0 7,915 0 0 Miscellaneous 000 - 491000 Interest Earned 6,774 1,694 0 266 350 1,000 000 - 491200 Investment Income 44,102 18,202 15,000 1,139 1,500 4,000 000- 495020 Contribution From YMCA 100,000 75,000 100,000 75,000 100,000 100,000 000 - 497000 Misc Income 277 0 0 0 0 0 000 - 498000 Proceeds From Refunding Debt 19,442 0 0 0 0 0 TOTAL Miscellaneous 170,594 94,896 115,000 76.405 101,850 105,000 TOTAL REVENUES 6,585,462 6,809,411 7,095,821 7,059,727 7,081,850 7,434,862 159 of 265 8 -06 -2021 06:57 AM 505 -TAX I &S GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 3 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 101 - 541500 Paying Agent 4,350 4,200 5,000 1,800 5,000 5,000 101- 541502 Cost of Bond Issuance 44,530 0 45,000 174,800 174 800 45 000 TOTAL Professional Services 48,880 4,200 50,000 176,600 179,800 50,000 Debt Service 101 - 555612 Bond -GO Refunding 2010 - Princi 300,000 0 0 0 0 0 101- 555612.Bond -GO Refundin 2010 - Interes 4,500 0 0 0 0 0 101 - 555628 Bond -CO 2007 - Principal 0 0 325,000 0 0 0 101- 555628.Bond -CO 2007 - Interest 0 0 98,800 0 0 0 101- 555629 Bond -GO 2007 Principal 300,000 315,000 0 325,000 325,000 340,000 101- 555629.Bond -GO 2007 Interest 124,305 111,468 0 52,707 98,800 85,267 101- 555631 Bond -GO SR2009 Principal 93,575 0 0 0 0 0 101- 555631.Bond -GO SR2009 Interest 120,100 0 0 0 0 0 101- 555633 Bond -GO SR2011 Principal 250,000 260,000 270,000 270,000 270,000 0 101- 555633.Bond -GO SR2011 Interest 318,463 308,888 296,938 6,750 296,938 0 101 - 555634 Bond -GO 2011A Refund - Principa 485,000 475,000 485,000 485,000 485,000 0 101- 555634.Bond -GO 2011A Refund - Interest 74,515 63,428 52,367 5,462 52,367 0 101- 555635 Bond -GO 2012 - Principal 345,000 355,000 365,000 365,000 365,000 375,000 101- 555635.Bond -GO 2012 - Interest 157,945 149,170 138,370 71,923 138,370 128,677 101- 555638 Bond -GO 2014 Refund - Principal 100,000 100,000 100,000 100,000 100,000 750,000 101- 555638.Bond -GO 2014 Refund - Interest 286,775 283,775 280,775 141,138 280,775 268,025 101 - 555639 Tax Note - SR2015 - Principal 35,000 35,000 40,000 0 40,000 0 101- 555639.Tax Note - SR2015 - Interest 1,923 1,308 700 350 700 0 101 - 555640 Bond -Ref 2015 Bond - Principal 660,000 675,000 690,000 690,000 690,000 0 101- 555640.Bond -GO Ref 2015- Interest 81,225 66,188 47,400 28,875 47,400 37,050 101- 555641 Tax Note - SR2015A- Principal 150,000 150,000 150,000 0 150,000 155,000 101- 555641.Tax Note - SR2015A - Interest 9,267 7,007 4,697 2,349 4,697 2,387 101- 555642 Bond -GO SR2016- Principal 215,000 225,000 235,000 235,000 235,000 245,000 101- 555642.Bond -GO SR2016- Interest 159,206 150,406 141,207 72,953 141,207 131,607 101- 555643 Bond- TaxableB CO SR2016 -Princ 55,000 60,000 60,000 60,000 60,000 60,000 101- 555643.Bond- Taxable CO SR2016- Intere 45,588 43,863 42,063 21,481 42,063 40,263 101- 555644 Bond- NonTaxA CO SR2016- Princi 175,000 180,000 190,000 190,000 190,000 195,000 101- 555644.Bond- NonTax CO SR2016- Interes 62,669 55,569 48,169 25,984 48,169 40,469 101- 555645 Bond -CO SR2017- Principal 280,000 290,000 405,000 295,000 405,000 420,000 101- 555645.Bond -CO SR2017 - Interest 139,025 130,475 126,800 63,063 126,800 114,425 101 - 555646 Bond -GO SR2017 - Principal 150,000 155,000 160,000 160,000 160,000 165,000 101- 555646.Bond -GO SR2017 - Interest 114,225 109,650 104,925 53,663 104,925 100,050 101 - 555647 Bond -GO 2018 Refund- Principa 550,000 560,000 570,000 570,000 570,000 585,000 101- 555647.Bond -GO 2018 Refund - Interes 122,112 110,346 98,368 52,205 98,368 86,125 101 - 555648 Bond -CO SR2018 - Principal 210,000 220,000 235,000 235,000 235,000 245,000 101- 555648.Bond -CO 2018 - Interest 214,951 187,263 175,888 90,881 175,888 163,888 101- 555649 Bond -GO 2018 Ref - Principal 95,000 580,000 530,000 530,000 530,000 185,000 101- 555649.Bond -GO 2018 Ref - Interest 193,609 227,444 199,694 106,472 199,694 181,819 101- 555650 Bond -CO 2019- Principal 0 250,000 255,000 255,000 255,000 265,000 101- 555650.Bond -CO 2019- Interest 0 130,275 122,700 63,263 122,700 114,900 101- 555651 Bond -GO 2020 - Principal 0 0 0 0 0 935,000 160 of 265 8 -06 -2021 06:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 505 -TAX I &S AS OF: JUNE 30TH, 2021 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- -------- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101- 555651.Bond -GO 2020- Interest 0 0 0 0 0 211,963 TOTAL Debt Service 6,678,977 7,021,520 7,044,861 5,624,516 7,044,861 6,626,915 Other Financing Sources TOTAL NON DEPARTMENTAL 6,727,858 7,025,720 7,094,861 5,801,116 7,224,661 6,676,915 TOTAL GENERAL GOVERNMENT 6,727,858 7,025,720 7,094,861 5,801,116 7,224,661 6,676,915 TOTAL EXPENDITURES 6,727,858 7,025,720 7,094,861 5,801,116 7,224,661 6,676,915 161 of 265 DESCRIPTION and solid waste functions and is managed by the Public Works Department. Staff is responsible for the and wastewater service and infrastructure. This includes the water distribution ansport is the Schertz- Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Bexar Waste. Revenues 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Revenues $2,900,000 $619,746 $0 Franchises $272,118 $238,750 $304,487 Permits 3,000 0 0 Fees 26,403,587 26,544,250 27,485,000 Fund Transfers 146,400 171,404 150,000 Miscellaneous 3,578,921 288,000 443,236 Total $30,404,026 $27,242,404 $28,382,723 Expenses Non Departmental $2,900,000 $619,746 $0 Business Office 974,558 1,080,912 1,244,983 W &S Administration 25,336,076 23,069,789 23,895,768 Projects 0 1,638,000 0 Total $29,210,634 $26,408,447 $25,140,751 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2021 -22 are expected to increase 4.2% from the FY 2020 -21 year end estimate Expenses: The FY 2020 -21 Budget decreases 4.8% from the FY 2019 -20 year end estimates due to fewer projects being funded which offset increases in the Business office and W &S Administration. 162 of 265 8 -06 -2021 06:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Franchises Permits Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL BUSINESS OFFICE TOTAL GENERAL GOVERNMENT PUBLIC WORKS W & S ADMINISTRATION TOTAL PUBLIC WORKS MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 224,928 272,118 238,750 294,413 238,750 304,487 0 3,000 0 0 0 0 24,074,917 26,403,587 24,803,500 18,539,201 26,544,250 27,485,000 348,302 146,400 884,337 134,804 171,404 150,000 2,476,326 3,578,921 315,718 268,675 288,000 443,236 27,124,473 30,404,026 26,242,305 19,237,093 27,242,404 28,382,723 3,862,790 2,900,000 600,000 619,746 619,746 0 828,453 974,558 904,861 815,115 1,080,912 1,244,983 4,691,243 3,874,558 1,504,861 1,434,861 1,700,658 1,244,983 23,542,137 25,336,076 23,976,392 18,422,451 23,069,789 23,895,768 23,542,137 25,336,076 23,976,392 18,422,451 23,069,789 23,895,768 0 0 0 770,599 1,638 000 0 0 0 0 770,599 1,638,000 0 28,233,380 29,210,634 25,481,253 20,627,911 26,408,447 25,140,751 ( 1,108,907) 1,193,392 761,052 ( 1,390,819) 833,957 3,241,972 163 of 265 8 -06 -2021 06:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JUNE 30TH, 2021 REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 000 - 421490 Cell Tower Leasing 224.928 272.118 238,750 294.413 238.750 304.487 TOTAL Franchises 224,928 272,118 238,750 294,413 238,750 304,487 Permits 000- 436010 Network Nodes 0 3,000 0 0 0 0 TOTAL Permits 0 3,000 0 0 0 0 Fees 000 - 455200 Garbage Collection Fee 5,130,049 5,220,775 5,280,000 3,740,935 5,280,000 5,300,000 000 - 455500 Water & Sewer Transfer Fee 10 0 0 0 0 0 000 - 455600 Fire Line Fees 33,160 0 33,000 0 0 0 000- 455700 Recycle Fee Revenue 328,531 335,561 336,000 242,362 342,000 345,000 000 - 455800 W &S Line Constructn Reimbur 23,182 30,995 20,000 21,458 30,000 25,000 000 - 457100 Sale of Water 11,089,576 12,343,795 11,100,000 8,193,963 12,500,000 12,600,000 000 - 457110 Edwards Water Lease 34,244 55,616 40,000 0 40,000 40,000 000 - 457120 Water Transfer Charge -Selma 50,571 17,169 30,000 13,882 30,000 30,000 000 - 457200 Sale of Meters 95,390 110,222 120,000 79,365 120,000 120,000 000 - 457400 Sewer Charges 7,281,618 8,154,074 7,592,000 6,245,237 8,200,000 8,770,000 000- 457500 Water Penalties 5,659 132,355 250,000 400 250 250,000 000 - 458110 Sale of Merchandise - GovDeal 0 0 0 0 0 2,500 000- 459200 NSF Check Fee - Water &Sewer 2,925 3,025 2,500 1,600 2,000 2 500 TOTAL Fees 24,074,917 26,403,587 24,803,500 18,539,201 26,544,250 27,485,000 Fund Transfers 000 - 486000 Transfer In - Reserves 0 0 737,937 0 0 0 000 - 486100 Transfer In 207,302 0 0 0 0 0 000 - 486204 Interfnd Chrg- Drainage Billin 141,000 146,400 146,400 109,800 146,400 150,000 000 - 486406 Transfer In - Polo Imprvmnt 0 0 0 25,004 25,004 0 TOTAL Fund Transfers 348,302 146,400 884,337 134,804 171,404 150,000 Miscellaneous 000 - 490000 Miss Charges 10,434 6,012 10,500 4,725 3,000 10,500 000 - 491000 Interest Earned 69,496 22,693 40,000 6,322 10,000 20,000 000 - 491200 Investment Income 227,580 143,787 120,000 29,894 60,000 90,000 000- 495013 Capital Contribution -W &S 1,975,524 292,408 0 0 0 0 000 - 496000 Water Construction Reserve As 0 1 0 0 0 0 000- 497000 Misc Income -W &S 55,590 2,963,406 20,000 61,923 25,000 25,000 000 - 498110 Salary Reimb -SSLGC 137,703 150.614 125,218 165.811 190.000 297.736 TOTAL Miscellaneous 2,476,326 3,578,921 315,718 268,675 288.000 443,236 TOTAL REVENUES 27,124,473 30,404,026 26,242,305 19,237,093 27,242,404 28,382,723 164 of 265 8 -06 -2021 06:55 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 3 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fund Charges /Transfers 101- 548406 Transfer To Public Improvemen 3,800,000 101- 548406.Transfer Out- Water /Sewer Prjc 0 TOTAL Fund Charges /Transfers 3,800,000 Maintenance Services Other Financing Sources 101- 556000 Issuance Costs 62,790 TOTAL Other Financing Sources 62,790 Capital Outlay TOTAL NON DEPARTMENTAL 2,900,000 600,000 19,746 19,746 0 0 0 600,000 600,000 0 2,900,000 600,000 619,746 619,746 0 0 0 0 0 0 0 0 0 0 0 3,862,790 2,900,000 165 of 265 600,000 619,746 619,746 0 DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. GOALS AND OBJECTIVES Continue to provide friendly and efficient services to our customers. To encourage and educate our customers to use delivery of e-mail statements. To encourage and educate our customers to pay their utility bill by using automatic draft payments services, online web payments, and e- services through their financial institution. To read water meters in a safe, reliable, and efficient manner Provide accurate and expedited utility billing statements 166 of 265 UTILITY BILLING 2019 -20 2020 -21 2021 -22 Billing Manager 1 1 1 -Utility Billing Asst. Manager 1 1 1 -Utility Billing Clerk II 2 2 0 -Utility Billing Clerk 2 2 4 -Utility Meter Tech 2 2 3 Meter Tech 11 1 1 0 TOTAL POSITIONS 1 9 9 9 167 of 265 Personnel Services 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Personnel Services $517,323 $497,842 $545,043 Supplies 3,038 153,200 183,600 City Support Services 68,048 60,000 70,000 Utility Services 9,095 9,500 9,400 Operations Support 98,370 107,000 102,500 Staff Support 4,318 5,100 6,400 Professional Services 269,315 242,800 259,000 Maintenance Services 4,620 5,040 5,040 Operating Equipment 430 430 0 Capital Outlay 0 0 64,000 Total $974,558 $1,080,912 $1,244,983 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget increases 15.2% from the FY 2020 -21 year end estimate. This increase comes from the classification and compensation study recommendation and raising applicable positions minimum wage to $15 /hour. In addition, the budget of $180,000 for purchasing new water meters has been transferred from the W &S administration budget. 168 of 265 8 -06 -2021 06:55 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES BUSINESS OFFICE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 4 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 176 - 511110 Regular 298,731 307,855 325,655 248,413 325,655 345,091 176 - 511120 Overtime 4,945 5,687 6,845 4,586 6,000 7,359 176- 511180 LTD 816 221 1,013 0 0 0 176 - 511210 Longevity 4,646 5,546 6,164 6,226 5,946 7,384 176- 511230 Certification Allowance 0 0 975 690 975 1,170 176 - 511310 FICA - Employer 23,430 23,446 25,983 18,891 25,983 27,527 176 - 511350 TMRS- Employer 49,628 69,264 55,416 42,255 55,416 58,950 176 - 511410 Health- Employer 50,494 103,885 76,284 61,099 76,284 95,321 176 - 511500 Workers' Compensation 1,654 1,420 1,686 1,856 1,583 2,241 TOTAL Personnel Services 434,343 517,323 500,021 384,015 497,842 545,043 Supplies 176 - 521000 Operating Supplies 873 1,537 3,000 83 1,700 1,500 176- 521100 Office Supplies 1,435 1,501 2,100 1,377 1,500 2,100 176 - 521405 Water Meters -New 0 0 0 132,650 150,000, 180,000 TOTAL Supplies 2,308 3,038 5,100 134,111 153,200 183,600 Human Services City Support Services 176- 532355 Software Maintenance 0 0 0 0 0 65,000 176 - 532400 Computer Fees & Licenses 0 67,064 0 33,151 60,000 0 176 - 532900 Contingencies 250 984 51000 0 0 51000 TOTAL City Support Services 250 68,048 5,000 33,151 60,000 70,000 Utility Services 176 - 533310 Telephone /Cell Phone 1,914 2,414 3,200 1,190 2,000 2,400 176- 533500 Vehicle Fuel 4,849 6,682 61000 5,606 7,500 7,000 TOTAL Utility Services 6,763 9,095 9,200 6,796 9,500 9,400 Operations Support 176 - 534000 Postage 80,006 77,290 90,000 49,964 75,000 74,500 176 - 534200 Printing & Binding 41,915 20,664 21,000 13,901 20,000 18,000 176 - 534300 Equipment Maintenance - Coble 4,614 416 9,500 5,921 12,000 10,000 TOTAL Operations Support 126,535 98,370 120,500 69,787 107,000 102,500 Staff Support 176 - 535100 Uniforms 1,950 2,423 2,300 1,653 2,500 2,300 176 - 535200 Awards 193 0 200 108 200 200 176 - 535300 Memberships 30 37 100 0 100 100 176 - 535500 Training /Travel 2,516 1,636 3,500 29 2,000 3,500 176- 535510 Meeting Expenses 133 222 300 195 300 300 TOTAL Staff Support 4,822 4,318 6,400 1,986 5,100 6,400 169 of 265 8 -06 -2021 06:55 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 5 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 176- 541800 Credit Card Fees 243,699 266,429 250,000 177,797 240,000 256,000 176 - 541810 Credit Cards Fees - AMEX 2.833 2.886 3,000 3.692 2.800 3.000 TOTAL Professional Services 246,532 269,315 253,000 181,490 242,800 259,000 Fund Charges /Transfers Maintenance Services 176 - 551800 Other Maintenance Agreements 6,540 4,620 5,040 3,780 5,040 5,040 TOTAL Maintenance Services 6,540 4,620 5,040 3,780 5,040 5,040 Rental /Leasing Qperating Equipment 176- 571000 Furniture & Fixtures 360 430 600 0 430 0 TOTAL Operating Equipment 360 430 600 0 430 0 Capital Outlay 176 - 581200 Vehicles & Access. Over $5,00 0 0 0 0 0 64.000 TOTAL Capital Outlay 0 0 0 0 0 64,000 TOTAL BUSINESS OFFICE 828,453 974,558 904,861 815,115 1,080,912 1,244,983 TOTAL GENERAL GOVERNMENT 4,691,243 3,874,558 1,504,861 1,434,861 1,700,658 1,244,983 170 of 265 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER The Water and Wastewater division of Public Works provides reliable water and wastewater services to all Schertz residents through maintenance, repair, strategic planning, inspection of new infrastructure, and the expansion of water and wastewater services. the employees offer excellent customer service, participate in community events, provide a weekly chipping service, meet with developers and utility providers, review plat and subdivision plans, as well as review water and wastewater construction plans. In addition, the Water and Wastewater division oversees the drought and water conservation plans/ordinance, provides letters of availability and Certificates of Convenience and Necessity, assists other departments, and conduct department training, education, and planning. GOALS AND OBJECTIVES Provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations. Ensure an adequate future water supply. Engage personnel in making decisions to strengthen ability to respond promptly to daily events. Emphasize safety to our employees to reduce preventable accidents. Promote water conservation, delivery of quality services, and providing accurate and timely responses to customer requests. ORGANIZATION CHART 171 of 265 WATER & SEWER ADMINISTRATION 2019 -20 2020 -21 2021 -22 Director 1 1 1 Water & Sewer Manager 1 1 1 Senior Administrative Assistant 1 1 1 Customer Relations Representative 1 1 1 SCADA Technician 0 0 1 Schertz- Seguin Local Government Corp Gen Mgr 1 1 1 Schertz- Seguin Local Government Corp Assistant Gen Mgr 0 1 1 Water & Sewer Superintendent 1 1 1 Water & Sewer Supervisor 1 1 1 Service Worker Crew Leader 1 1 1 Service Worker II 5 5 5 Service Worker 1 10 10 10 TOTAL POSITIONS 1 231 241 24 172 of 265 i �i1 /mil 3 11 19 SU Water Accounts 2019 -20 2020 -21 2021 -22 Workload/Output Actual Estimate Budget Water Accounts 16434 16734 17000 Miles of Water Main 227 230 232 Miles of Sewer Main 115 118 122 Gallons Pumped (Edwards), acre feet Gallons Received (SSLGC), acre feet Gallons Distributed, acre feet 125 2019 -20 2020 -21 1 2020 -22 Efficiency Actual Estimate I Budget Gallons Pumped (Edwards), acre feet Gallons Received (SSLGC), acre feet Gallons Distributed, acre feet 125 135 138 5224 6000 6000 4937 5300 5500 New Meter Installed 2019 -20 2020 -21 2021 -22 Effectiveness Actual Estimate Budget New Meter Installed 311 350 350 New Service Taps 0 10 10 Water Service Calls 1085 1250 1250 Water Main Break, Service Repair Calls 1079 1200 1200 Sewer Backup and Repair Calls 784 825 850 173 of 265 Personnel Services 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Personnel Services $1,715,878 $1,494,633 $1,834,679 Supplies 162,369 62,200 62,000 City Support Services 61,040 62,860 178,500 Utility Services 3,780,627 3,555,050 3,573,200 Operations Support 10,462 11,250 12,050 Staff Support 38,967 38,000 43,000 City Assistance 227 500 250 Professional Services 441,771 349,000 476,970 Fund Charges /Transfers 8,822,137 6,355,534 6,825,826 Maintenance Services 9,460,743 8,835,140 9,247,240 Other Costs 36,605 40,000 38,500 Debt Service 636,763 2,100,622 1,518,553 Rental /Leasing 136,252 4,000 4,000 Operating Equipment 8,719 12,000 9,000 Capital Outlay 23,516 149,000 72,000 Total $25,336,076 $23,069,789 $23,895,768 Projects $0 $1,638,000 $0 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021 -22 Budget will increase 3.6% from the FY 2020 -21 year end estimate This increase comes from the classification and compensation study recommendation, raising applicable positions minimum wage to $15 /hour and adding a SCADA Technician to upgrade and maintain the system that monitors the water and sewer infrastructure. 174 of 265 8 -06 -2021 06:55 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES & S ADMINISTRATION C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 6 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 575 - 532500 City Insurance - Commercial 575 - 511110 Regular 882,187 1,060,790 988,831 947,318 949,873 1,174,352 575 - 511120 Overtime 40,045 55,522 21,213 41,686 53,000 59,527 575 - 511180 LTD 2,618 719 3,169 0 719 0 575 - 511210 Longevity 20,146 22,381 24,270 28,926 22,381 13,589 575 - 511230 Certification Allowance 15,798 13,856 16,029 8,229 13,201 13,880 575 - 511240 Vehicle /phone Allowance 0 727 900 692 900 900 575 - 511310 FICA - Employer 70,862 81,682 80,105 74,612 76,758 96,276 575 - 511350 TMRS- Employer 153,905 247,839 170,854 165,149 160,789 206,175 575 - 511410 Health - Employer 155,416 223,819 238,201 183,889 208,469 256,693 575 - 511500 Workers' Compensation 9,503 8.543 9.987 10.995 8.543 13.287 TOTAL Personnel Services 1,350,479 1,715,878 1,553,559 1,461,497 1,494,633 1,834,679 Supplies 3,573,200 575 - 521000 Operating Supplies 11,240 8,638 9,000 4,817 9,000 9,000 575 - 521100 Office Supplies 1,478 1,398 1,500 337 1,500 1,500 575 - 521200 Medical /Chem Supplies 955 1,158 1,500 1,280 1,200 1,500 575 - 521400 Plumbing Supplies 78,927 13,032 50,000 36,768 50,000 50,000 575 - 521405 Water Meters -New 220,754 138,143 125,000 0 0 0 575 - 521600 Equip Maint Supplies 208 0 500 0 500 0 TOTAL Supplies 313,562 162,369 187,500 43,202 62,200 62,000 Human Services City Support Services 575 - 532500 City Insurance - Commercial 51,068 58,697 57,000 65,833 56,697 67,000 575- 532800 Employee Appreciation Events 1,894 2,343 2,500 1,477 2,500 2,500 575 - 532900 Contingencies 0 0 107,035 ( 76) 3,663 109,000 TOTAL City Support Services 52,962 61,040 166,535 67,234 62,860 178,500 Utility Services 575 - 533100 Gas Utility Service 1,377 1,503 1,500 1,860 2,000 2,000 575 - 533200 Electric Utility Service 302,733 274,727 374,650 277,447 305,000 320,000 575 - 533310 Telephone /Cell Phones 2,543 1,979 3,500 429 3,000 3,500 575 - 533320 Telephone /Air Cards 170 124 800 0 350 200 575- 533400 Water Purchase 3,129,241 3,460,169 3,200,000 2,368,093 3,200,000 3,200,000 575 - 533410 Water Utility Service 1,538 1,730 10,000 1,243 2,200 2,500 575 - 533500 Vehicle Fuel 42,472 40.396 40,000 32.365 42.500 45.000 TOTAL Utility Services 3,480,075 3,780,627 3,630,450 2,681,436 3,555,050 3,573,200 175 of 265 8 -06 -2021 06:55 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 7 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 575 - 534000 Postage 272 188 300 236 250 300 575 - 534100 Advertising 2,950 3,350 5,000 1,728 5,000 5,000 575 - 534200 Printing & Binding 284 86 500 0 500 250 575 - 534300 Equipment Maintenance - Copie 5,687 6,838 5,500 4,721 5 500 6 500 TOTAL Operations Support 9,193 10,462 11,300 6,685 11,250 12,050 Staff Support 575 - 535100 Uniforms 17,645 19,761 16,500 12,472 15,000 20,000 575 - 535300 Memberships 5,946 5,701 6,000 1,138 6,000 0 575 - 535500 Training /Travel 11,013 12,270 15,000 7,445 15,000 21,000 575 - 535510 Meeting Expenses 11158 1,235 2,000 1.398 2.000 2.000 TOTAL Staff Support 35,762 38,967 39,500 22,453 38,000 43,000 City Assistance 575 - 537100 Medical Services 205 227 500 80 500 250 TOTAL City Assistance 205 227 500 80 500 250 Professional Services 575 - 541200 Legal Svcs 178,159 304,299 200,000 167,415 220,000 200,000 575 - 541300 Other Consl /Prof Services 82,647 31,319 147,365 73,512 29,000 145,000 575 - 541305 Cell Tower Management Fees 80,634 80,753 71,650 91,374 80,000 106,570 575 - 541400 Auditor /Accounting Service 30,644 24,000 24,000 19,000 19,000 24,000 575 - 541500 Paying Agent 11000 1.400 11000 600 11000 1.400 TOTAL Professional Services 373,084 441,771 444,015 351,901 349,000 476,970 Fund Charges /Transfers 575 - 548040 Contribution To CVLGC 480,000 100,000 300,000 99,999 100,000 300,000 575- 548050 Contribution to SSLG 3,807,218 3,892,799 3,875,323 3,661,522 4,006,734 4,000,000 575 - 548060 Contribution to CCMA 577,775 717,400 723,850 227,225 726,800 800,000 575 - 548101 Transfer Out - General Fund 0 0 4,000 0 4,000 4,000 575 - 548600 Inter -fund Charges -Admin 1,365,998 1,385,000 1,450,827 1,088,120 1,385,000 1,478,230 575 - 548610 Interfund Charge -Fleet 140,288 132,937 116,624 87,468 133,000 163,596 575 - 548700 Bad Debt Expense 0 293,911 0 0 0 80,000 575 - 548800 Depreciation Expense 2,162,879 2,288,708 0 0 0 0 575 - 548900 Amortization Expense 11,381 11,381 0 0 0 0 TOTAL Fund Charges /Transfers 8,545,539 8,822,137 6,470,624 5,164,334 6,355,534 6,825,826 Maintenance Services 575 - 551100 Building Maintenance 6 1,639 5,000 35 5,000 5,000 575 - 551300 Computer Maintenance 6,377 9,656 17,500 2,675 12,000 17,500 575 - 551400 Minor & Other Equip Maint 167 1,124 2,500 323 2,500 5,100 575 - 551500 Water Maintenance 152,846 119,625 98,000 14,801 155,000 155,000 575 - 551510 Waste Contractor Expense 4,848,197 5,018,537 4,721,600 3,637,361 4,500,000 4,800,000 575 - 551520 Sewer Treatment - CCMA /MUD 3,797,306 3,843,403 4,100,000 3,161,004 4,000,000 4,100,000 575 - 551530 Sewer Maintenance 32,067 428,425 141,000 31,041 80,000 84,000 575 - 551540 I &I Maintenance 6,033 16,735 60,000 21,121 60,000 60,000 575 - 551600 Street Maintenance Materials 13,736 21,059 20,000 7,444 20,000 20,000 575 - 551720 Low Flow Rebate Program 50 300 250 0 400 400 176 of 265 8 -06 -2021 06:55 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 8 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 575 - 551800 Other Maintenance Agreements 240 240 240 120 240 240 TOTAL Maintenance Services 8,857,026 9,460,743 9,166,090 6,875,925 8,835,140 9,247,240 Other Costs 575 - 554100 State Water Fees -TCEQ 38.436 36,605 40,000 40.000 40,000 38,500 TOTAL Other Costs 38,436 36,605 40,000 40,000 40,000 38,500 Debt Service 575 - 555900 Debt Service 0 0 1,560,000 1,290,000 1,500,000 1,025,000 575- 555900.Interest Expense 480.954 636,763 546,932 285,649 600,622 493,553 TOTAL Debt Service 480,954 636,763 2,106,932 1,575,649 2,100,622 1,518,553 Rental / Leasina 575 - 561000 Rental - Building & Land 2,866 2,952 3,500 3,041 3,500 3,000 575 - 561100 Rental - Equipment 0 0 1,000 0 500 1,000 575 - 561200 Lease /Purchase Payments ( 33.173) 133.300 0 76,527 0 0 TOTAL Rental /Leasing ( 30,307) 136,252 4,500 79,568 4,000 4,000 Operating Equipment 575 - 571000 Furniture & Fixtures 3,321 2,355 5,000 3,859 5,000 4,000 575 - 571200 Vehicles & Access. LESS $5,00 3,621 0 0 0 0 0 575 - 571500 Minor Equipment 0 6,364 3,000 0 7,000 5,000 575 - 571800 Equipment Under $5,000 28,224 0 0 0 0 0 TOTAL Operating Equipment 35,167 8,719 8,000 3,859 12,000 9,000 Capital Outlay 575 - 581200 Vehicles & Access. Over $5,00 0 0 48,887 48,627 60,000 58,000 575 - 581800 Equipment Over $5,000 0 23,516 98,000 0 89,000 14,000 TOTAL Capital Outlay 0 23,516 146,887 48,627 149,000 72,000 Water Line Relocation Aviation Heights TOTAL W & S ADMINISTRATION 23,542,137 25,336,076 23,976,392 18,422,451 23,069,789 23,895,768 TOTAL PUBLIC WORKS 23,542,137 25,336,076 23,976,392 18,422,451 23,069,789 23,895,768 177 of 265 •. (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Provide citizens with quality projects completed on -time and on- budget. Design a 3 million gallon ground storage and booster station State law mandates that the Water /Wastewater Capital Recovery plan be updated at least every five years. The last study was 2011. 178 of 265 i �i1 /mil 3 11 19 SU Revenue Fees $1,244,813 Miscellaneous 83,451 Total $1,328,264 Expenses Non Departmental $58,301 Projects 0 Total $58,301 PROGRAM JUSTIFICATION AND ANALYSIS Q of off • • 111 •• III $103,500 512,000 $615,500 $1,100,000 16,000 $1,116,000 $51,000 0 $51,000 Projects for FY 2020 -21 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Design has begun on the Corbett Ground Storage Tank. 179 of 265 2019 -20 2020 -21 2021 -22 'Budget Budget Actual Estimate Revenue Fees $1,244,813 Miscellaneous 83,451 Total $1,328,264 Expenses Non Departmental $58,301 Projects 0 Total $58,301 PROGRAM JUSTIFICATION AND ANALYSIS Q of off • • 111 •• III $103,500 512,000 $615,500 $1,100,000 16,000 $1,116,000 $51,000 0 $51,000 Projects for FY 2020 -21 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Design has begun on the Corbett Ground Storage Tank. 179 of 265 8 -06 -2021 06:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 411- CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,061,672 1,244,813 1,100,000 915,408 1,100,000 1,100,000 161.999 83.451 72,000 8,548 169.000 16.000 1,223,672 1,328,264 1,172,000 923,956 1,269,000 1,116,000 1,375,984 58 301 206,000 46,922 103,500, 51,000 1,375,984 58,301 206,000 46,922 103,500 51,000 0 0 512,000 512,000 512,000 0 0 0 512,000 512,000 512,000 0 1,375,984 58,301 718,000 558,922 615,500 51,000 { 152,312) 1,269,963 454,000 365,034 653,500 1,065,000 180 of 265 8 -06 -2021 06:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 411- CAPITAL RECOVERY - WATER AS OF: JUNE 30TH, 2021 REVENUES Fees 000 - 455900 Cap Rcvey -Water TOTAL Fees Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,061,672 1,244,813 11100,000 915,408 11100,000 11100,000 1,061,672 1,244,813 1,100,000 915,408 1,100,000 1,100,000 3,383 2,843 2,000 214 4,000 1,000 158,616 80,608 70,000 8,334 165,000 15,000 161,999 83,451 72,000 8,548 169,000, 16,000 1,223,672 1,328,264 1,172,000 923,956 1,269,000 1,116,000 181 of 265 8 -06 -2021 06:56 AM 411- CAPITAL RECOVERY - WATER GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies City Support Services Utility Services Operations Sunnort C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 3 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 101- 541200 Legal Svcs -Water 0 101- 541300 Professional Services -Cap Pla 0 101- 541400 Auditor /Accounting Service 984 TOTAL Professional Services 984 Fund Charges /Transfers 101- 548406 Transfer Out- Water /Sewer Proj 1,375.000 TOTAL Fund Charges /Transfers 1,375,000 Maintenance Services Debt Service Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 1,375,984 0 5,000 0 2,500 0 57,301 200,000 45,922 100,000 50,000 1,000 1,000 1,000 1 000 1 000 58,301 206,000 46,922 103,500 51,000 0 0 0 0 0 0 0 0 0 0 58,301 182 of 265 206,000 46,922 103,500 51,000 8 -06 -2021 06:56 AM 411- CAPITAL RECOVERY - WATER MIST & PROJECTS EXPENDITURES PROJECTS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 5 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services City Support Services Utility Services Operations Support Professional Services Fund Charges /Transfers 900 - 548406 Transfer Out- Public Imprvment 0 TOTAL Fund Charges /Transfers 0 Maintenance Services Rental /Leasing Capital Outlay TOTAL PROJECTS 0 512,000 512,000 512 000 0 0 512,000 512,000 512,000 0 0 0 183 of 265 512,000 512,000 512,000 0 �' •Bill SEWER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water /Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 2011. Currently the Sedona WWTP serves the Crossvine Subdivision area but will be eliminated when the new CCMA WWTP comes on line. A sewer line and lift- station will be needed to accomplish this project. Initiate and institute a study to implement reuse water throughout the City. Provide citizens with quality projects completed on -time and on- budget. :24N &INiyy F_1i•Cd41i•I IK -A1101 184 of 265 Budget 2019 -20 2020 -21 2021 -22 Actual Estimate Budget Revenue Fees $641,746 $510,800 $600,000 Miscellaneous 91,786 123,500 60,250 Total $733,531 $634,300 $660,250 Expenses Non Departmental $164,536 $258,000 $55,500 Total $164,536 $258,000 $55,500 PROGRAM JUSTIFICATION AND ANALYSIS Projects for FY 2020 -21 include conducting the Water/Wastewater Capital Recovery Study to identify future capital needs. Ongoing projects include the construction of the main trunk line in southern Schertz that will connect to the new sewer treatment facility being added to the area. 185 of 265 8 -06 -2021 06:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 421- CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 598,137 641,746 600,000 505,107 510,800 600,000 165.710 91.786 72,000 7.578 123.500 60.250 763,847 733,531 672,000 512,685 634,300 660,250 5,421 164,536 208,000 59,355 258,000, 55,500 5,421 164,536 208,000 59,355 258,000 55,500 5,421 164,536 208,000 59,355 258,000 55,500 758,426 568,996 464,000 453,330 376,300 604,750 186 of 265 8 -06 -2021 06:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 421- CAPITAL RECOVERY - SEWER AS OF: JUNE 30TH, 2021 REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455910 Cap Rcvey -Waste Water 608,937 000 - 455913 Cap Rcvey -North Sewer Treat ( 10,800) TOTAL Fees 598,137 Fund Transfers Miscellaneous 000 - 491000 Interest Earned 3,141 000 - 491200 Investment Income 139,329 000 - 491800 Gain /Loss Capital One Sewer ( 8,567) 000 - 491900 Unrealize Gain /Loss -Captl One 31,806 TOTAL Miscellaneous 165,710 TOTAL REVENUES 763,847 641,746 600,000 505,107 500,000 600,000 0 0 0 10,800 0 641,746 600,000 505,107 510,800 600,000 1,655 2,000 156 3,500 250 99,102 70,000 32,356 120,000 60,000 0 0 0 0 0 ( 8.972) 0 ( 24.935) 0 0 21,786 72,000 7,578 123,500 60,25Q 733,531 672,000 512,685 634,300 660,250 187 of 265 8 -06 -2021 06:56 AM 421- CAPITAL RECOVERY - SEWER GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies rations Sunnort C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 3 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 101- 541200 Legal Services -Sewer 0 0 2,500 0 2,500 0 101 - 541300 Professional Services -Cap Rio 0 159,005 200,000 55,698 250,000 50,000 101- 541400 Auditor /Accounting Service 984 1,000 1,000 1,000 1,000 1,000 101 - 541650 Investment Mgt Fee -Sewer 4,437 4,531 4,500 2,657 4,500 4,50 TOTAL Professional Services 5,421 164,536 208,000 59,355 258,000 55,500 Fund Charaes /Transfers Maintenance Services TOTAL NON DEPARTMENTAL 5,421 164,536 208,000 59,355 258,000 55,500 TOTAL GENERAL GOVERNMENT 5,421 164,536 208,000 188 of 265 59,355 258,000 55,500 DEPARTMENT DESCRIPTION The Public Works Drainage Department is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road right -of -ways, alleys, and compliance with regulations, as well as reviewing the issuance of permits for development that might affect the infrastructure such as subdivision plans, and providing guidance to other departments as needed. The revenues come from a fee charged to structure, such as buildings, parking lots, or driveways. Key-11 _ \ 1 IX01 Protect lives and property. Institute best management practices in the maintenance of our natural creek ways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. Technical review and issuance of floodplain permits, floor insurance rate map revision, floodplain violation identification, coordination and prosecution support. Review storm water infrastructure plans Continue to evaluate, consider, and pursue all available resources for improving management of the local storm water infrastructure. Provide Storm water pollution and floodplain awareness to the community and city personnel. 189 of 265 DRAINAGE 2019-20 2020-21 2021-22 Drainage Superintendent 1 1 1 Drainage Worker 11 2 2 2 Drainage Worker 1 51 5 1 5 TOTAL POSITIONS 1 81 8 1 8 PERFORMANCE INDICATORS Acres of Alleys Mowed Acres of Rights-of-Way (ROW) Mowed Acres of Drainage Ditches Mowed Effici Monthly Operating Expenditures 5.15 2019-20 2020-21 � 2021-22 Workload/Output Actual Estimate Budget Acres of Alleys Mowed Acres of Rights-of-Way (ROW) Mowed Acres of Drainage Ditches Mowed Effici Monthly Operating Expenditures 5.15 5.15 57.46 66.46 158.75 158.75 2019-20 � 2020-21 Actual Estimate 103,075 105,475 5.15 66.46 158.75 Umm U Ire mf 118,677 ROW Maintenance & Mowing, Hours Drainage Mowing, Hours Drainage Structure Maintenance, Hours 190 of 265 3410 2019-20 2020-21 820 Effectiveness Actual � Estimate Bud et ROW Maintenance & Mowing, Hours Drainage Mowing, Hours Drainage Structure Maintenance, Hours 190 of 265 3410 5040 5040 820 920 1000 1660 1800 1900 2019 -20 2020 -21 2021 -22 Budaet Actual Estimate Budaet Revenue Permits $3,220 $6,000 $4,000 Fees 1,230,623 1,180,800 1,260,000 Fund Transfers 0 17,229 17,229 Miscellaneous 13,209 2,075 3,000 Total $1,247,052 $1,206,104 $1,284,229 Expenses Personnel $311,779 $396,680 $461,464 Supplies 6,202 7,450 6,000 City Support Services 6,995 35,500 35,000 Utility Services 11,847 15,500 14,700 Operations Support 0 500 1,050 Staff Support 7,370 13,375 13,700 City Assistance 150 300 500 Professional Services 3,607 52,979 58,500 Fund Charges /Transfers 607,074 531,167 574,817 Maintenance Services 90,436 83,000 83,000 Other Costs 100 100 100 Debt Services 3,827 124,200 0 Rental /Leasing 0 500 500 Operating Equipment 1,944 2,500 2,500 Capital Outlay 0 224,120 14,000 Projects 0 0 0 Total $1,051,332 $1,487,871 $1,265,831 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The FY 2021 -22 revenue from drainage fees is expected to increase 6.5 %. An increase in drainage fees from new development is offset by lower interest and investment revenue. Expenses: The FY 2021 -22 Budget will decrease 14.9% from the FY 2020 -21 year end estimate with the debt service being paid off FY 2020 -21 and less purchases of large equipment. 191 of 265 8 -06 -2021 06:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Permits Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE TOTAL PUBLIC WORKS MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,860 3,220 4,000 4,320 6,000 4,000 1,200,722 1,230,623 1,230,000 885,611 1,180,800 1,260,000 27,000 0 230,913 0 17,229 17,229 56,610 13,209 33,000 723 2,075 3 000 1,288,192 1,247,052 1,497,913 890,654 1,206,104 1,284,229 1,169,651 1,051,332 1,497,913 972,090 1,487,871. 1,265,831 1,169,651 1,051,332 1,497,913 972,090 1,487,871 1,265,831 0 0 0 274,395 0 0 0 0 0 274,395 0 0 1,169,651 1,051,332 1,497,913 1,246,485 1,487,871 1,265,831 118,540 195,720 0 ( 355,831) ( 281,767) 18,398 192 of 265 8 -06 -2021 06:55 AM 204 - DRAINAGE REVENUES 2018 -2019 ACTUAL C I T Y O PROPOSED AS OF: (-------- 2019 -2020 ACTUAL F S C H E R T Z BUDGET WORKSHEET JUNE 30TH, 2021 - - - - -- 2020 -2021 --------------- CURRENT Y -T -D BUDGET ACTUAL PROJECTED YEAR END PAGE: 2 -------- 2021 -2022 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET Permits 000 - 432400 Floodplain Permit 3,860 3,220 4,000 4,320 6,000 4,000 TOTAL Permits 3,860 3,220 4,000 4,320 6,000 4,000 Fees 000- 457500 Drainage Penalties 32 4,250 10,000 0 0 10,000 000 - 457600 Drainage Fee 1,200,690 1,226,373 1,220,000 885,611 11180,800 1,250,000 TOTAL Fees 1,200,722 1,230,623 1,230,000 885,611 1,180,800 1,260,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 213,684 0 0 0 000 - 486100 Transfer In 0 0 17,229 0 0 17,229 000 - 486101 Transfer In - General Fund 0 0 0 0 17,229 0 000 - 486405 Transfer -In Grant Fund 27,000 0 0 0 0 0 TOTAL Fund Transfers 27,000 0 230,913 0 17,229 17,229 Miscellaneous 000 - 491000 Interest Earned 3,366 413 3,000 60 75 1,000 000 - 491200 Investment Income 29,227 9,294 30,000 663 2,000 2,000 000- 497000 Misc Income- Drainage 24,017 ( 229) 0 0 0 0 000 - 497100 MIST INCOME -SCRAP METAL SALES 0 3,730 0 0 0 0 TOTAL Miscellaneous 56,610 13,209 33,000 723 2,075 3 000 TOTAL REVENUES 1,288,192 1,247,052 1,497,913 890,654 1,206,104 1,284,229 193 of 265 8 -06 -2021 06:55 AM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES DRAINAGE Personnel Services 579 - 511110 Regular 579 - 511120 Overtime 579 - 511180 LTD 579 - 511210 Longevity 579 - 511230 Certification Allowance 579 - 511310 FICA - Employer 579 - 511350 TMRS- Employer 579 - 511410 Health- Employer 579 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 579 - 521000 Operating Supplies 579 - 521100 Office Supplies 579 - 521200 Medical /Chem Supplies 579 - 521300 Motor Vehicle Supplies 579 - 521600 Equip Maint Supplies TOTAL Supplies Human Services City Support Services 579 - 532500 City Insurance - Commercial 579 - 532800 EMPLOYEE APPRECIATION EVENTS 579 - 532900 Contingencies TOTAL City Support Services Utility Services 579 - 533310 Telephone /Cell Phones 579 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 579 - 534000 Postage 579- 534200 Printing & Binding TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 3 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 197,031 225,927 243,178 187,285 254,260 286,781 4,209 3,296 5,930 4,708 6,434 6,646 597 144 754 0 144 0 8,341 8,616 9,474 9,876 8,616 9,902 2,170 1,962 4,800 1,431 2,000 2,400 16,431 15,272 20,149 14,454 20,940 23,388 34,246 7,131 42,977 29,739 44,234 50,086 34,703 46,266 72,405 48,536 56,886 77,267 3,550 3,166 3,480 3.831 3,166 4,994 301,277 311,779 403,147 299,860 396,680 461,464 1,868 3,154 3,300 1,093 3,300 3,300 200 468 500 184 500 500 2,448 2,579 2,000 1,509 2,000 2,000 0 0 200 0 150 200 0 0 0 0 1,500 0 4,517 6,202 6,000 2,786 7,450 6,000 3,266 4,924 4,000 2,974 3,500 3,500 0 1,202 1,500 1,049 2,000 1,500 0 869 30,000 0 30,000 30.000 3,266 6,995 35,500 4,023 35,500 35,000 1,059 679 1,200 384 500 1,200 13,963 11,169 13,500 13,300 15,000 13,500 15,022 11,847 14,700 13,684 15,500 14,700 0 0 50 0 0 50 0 0 11000 0 500 11000 0 0 1,050 0 500 1,050 Staff Support 579 - 535100 Uniforms 6,438 5,618 6,000 4,926 6,175 6,000 579 - 535300 Memberships 129 500 500 ( 14) 250 500 579 - 535500 Training /Travel 2,690 1,252 5,000 327 5,000 6,000 579- 535510 Meeting Expenses 191 0 1,200 50 1,200 1,200 579 - 535600 Professional Certification 150 0 1,000 0 750 0 TOTAL Staff Support 9,597 7,370 13,700 5,289 13,375 13,700 194 of 265 8 -06 -2021 06:55 AM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 4 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 500 579 - 537100 Medical Services 63 TOTAL City Assistance 63 Professional Services 579 - 561100 Rental - Equipment 579- 541200 Legal Svcs 0 579 - 541310 Contractual Services 0 579 - 541400 Auditor /Accounting Service 1,47 TOTAL Professional Services 1,475 Fund Charges /Transfers 3,607 579 - 548000 Transfer Out 0 579 - 548101 Transfer Out - General Fund 0 579 - 548202 Transfer Out to Water & Sewer 152,777 579- 548500 Interfund Charges -Admin 295,157 579 - 548600 Interfund Charges -Water 141,000 579 - 548610 Interfund Charge -Fleet 95,005 579 - 548700 Bad Debt Expense 0 579 - 548800 Depreciation Expense 107,564 TOTAL Fund Charges /Transfers 791,503 Maintenance Services 89,145 579 - 551300 Computer Maintenance 0 579 - 551610 Drainage Channel Maintenance 32,767 TOTAL Maintenance Services 32,767 Other Costs 0 0 579 - 554100 State Storm Water Fee -TCEQ 100 TOTAL Other Costs 100 Debt Service 500 579 - 555900 Debt Service 0 579- 555900.Interest Expense 5,535 TOTAL Debt Service 5,535 Rental /Leasing 500 579 - 561100 Rental - Equipment 55 TOTAL Rental /Leasing 55 Operating Equipment 2,107 579 - 571200 vehicles & Access Less $5,000 4,474 579 - 571500 Equipment Under $5,000 0 TOTAL Operating Equipment 4,474 150 500 80 300 500 150 500 80 300 500 0 5,000 59 0 5,000 2,107 52,229 1,200 52,229 52,000 1,500 1,500 1,500 750 1,500 3,607 58,729 2,759 52,979 58,500 0 0 20,355 0 0 0 1,000 0 0 1,000 0 0 0 0 0 243,112 285,506 214,130 285,506 308,010 146,400 146,400 109,800 146,400 150,000 89,145 99,261 74,446 99,261 115,807 4,839 0 0 0 0 123,578 0 0 0 0 607,074 532,167 418,730 531,167 574,817 0 0 ( 623) 0 0 90,436 83,000 10,751 83,000 83,000 90,436 83,000 10,128 83,000 83,000 100 200 0 100 100 100 200 0 100 100 0 120,000 0 120,000 0 3,827 2,100 1,050 4,200 0 3,827 122,100 1,050 124,200 0 0 500 0 500 500 0 500 0 500 500 0 0 0 0 0 1,944 2,500 0 2,500 2,500 1,944 2,500 0 2,500 2,500 195 of 265 8 -06 -2021 06:55 AM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay 579 - 581200 Vehicles & Access. Over $5,00 0 0 35,120 34,850 35,120 0 579 - 581500 Machinery /Equipment 0 0 189.000 178.853 189.000 14.000 TOTAL Capital Outlay 0 0 224,120 213,703 224,120 14,000 TOTAL DRAINAGE 1,169,651 1,051,332 1,497,913 972,090 1,487,871 1,265,831 TOTAL PUBLIC WORKS 1,169,651 1,051,332 1,497,913 972,090 1,487,871 1,265,831 196 of 265 8 -06 -2021 06:55 AM 204 - DRAINAGE MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS 0 0 0 274,395 City Support Services 0 TOTAL MISC & PROJECTS 0 0 Qperations Support 274,395 0 0 TOTAL EXPENDITURES Professional Services 1,051,332 1,497,913 1,246,485 1,487,871 900 - 541100 Engineering 0 0 0 9.226 0 0 TOTAL Professional Services 0 0 0 9,226 0 0 Maintenance Services 900 - 551900 Construction 0 0 0 265.168 0 0 TOTAL Maintenance Services 0 0 0 265,168 0 0 Capital Outlay TOTAL PROJECTS 0 0 0 274,395 0 0 TOTAL MISC & PROJECTS 0 0 0 274,395 0 0 TOTAL EXPENDITURES 1,169,651 1,051,332 1,497,913 1,246,485 1,487,871 1,265,831 197 of 265 SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Coma[ County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We also work with individual at -risk patients to insure they have the best access to primary healthcare and that their medical needs are being met before an emergency occurs. We educate our employees by providing over fifty hours of Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand- by event coverage to further the knowledge of Emergency Medical Services and injury /illness prevention and preparedness. GOALS AND OBJECTIVES Provide efficient pre - hospital healthcare services to the communities that we serve. Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. Provide high quality pre - hospital training and community education for the communities we serve and the region as a whole. Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. Be the preferred employer for pre - hospital healthcare providers in the State of Texas Be thoroughly prepared for man -made and natural disasters in our jurisdiction, region, and statewide. 198 of 265 Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. ORGANIZATIONAL CHART EMS 2019 -20 2020 -21 2021 -22 Director 1 1 1 Operations Manager 1 1 1 Clinical Manager 1 1 1 Community Health Coordinator 1 1 1 Training Coordinator 1 1 1 Office Manager 1 1 1 Instructor 0 1 1 Administrative Asst. 1 1 1 Billing Specialist 3 3 3 EMS Battalion Chief 3 3 3 Field Training Officer 3 3 3 Lieutenant 0 3 3 MIH Paramedic 1 1 1 Paramedic 25 28 30 EMT 3 6 6 P/T Paramedics 15 15 15 P/T EMT 5 5 5 P/T Supply Coordinator 1 1 1 TOTAL POSITIONS 65 76 78 PERFORMANCE INDICATORS 199 of 265 Requests for EMS Service 2019 -20 2020 -21 2021 -22 Workload/Output Actual Estimate Budget Requests for EMS Service 10,713 11,844 12,199 Transports to Hospitals 6,549 6,956 7,164 Hospital to Hospital Transports 861 900 900 Collections per Transport 517.91 490.00 500.00 Students Enrolled in EMT 84 100 100 Certification Classes Trips billed for Alamo Heights 553 575 600 Members of EMS Passport 431 425 450 Response Time 90% Reliability 2019 -20 2020 -21 2021 -22 Efficiency Actual Estimate Budget Response Time 90% Reliability 13:59 13:00 13:00 Total Time on Task (Minutes) 57:30 57:00 57:00 Transport Percentage 61% 62% 62% Days Sales Outstanding 44 45 45 Mutual Aid Requested 30 40 40 Students Graduated from EMT Certification Classes 65 68 70 Critical Failures / 100,000 miles Fleet Accidents / 100,000 miles Cardiac Arrest Save % Correct recognition of STEMI EMT Class Certification Pass Rate 9.1 2019 -20 2020 -21 2021 -22 Effectiveness Actual Estimate Budget Critical Failures / 100,000 miles Fleet Accidents / 100,000 miles Cardiac Arrest Save % Correct recognition of STEMI EMT Class Certification Pass Rate 9.1 7 7 4.6 4 4 7% 10% 10% 80% 80% 80% 94% 94% 94% Budget 1 2019 -20 1 2020 -21 1 2021 -22 200 of 265 Actual I Estimate I Budget Revenue Fees $5,608,246 $6,372,025 $6,545,490 Inter - Jurisdictional 2,847,335 3,126,780 3,985,933 Fund Transfers 0 0 395,680 Miscellaneous 339,324 193,800 174,500 Total $8,794,906 $9,692,605 $11,101,602 Expenses Personnel $4,106,826 $4,612,284 $5,576,958 Supplies 280,631 354,000 366,500 City Support Services 63,791 134,718 138,000 Utility Services 110,894 131,500 106,000 Operations Support 37,967 42,815 40,000 Staff Support 53,394 53,000 70,000 City Assistance 554,071 625,489 626,989 Professional Services - 63,872 116,000 123,500 Fund Charges /Transfers 2,954,559 2,464,463 2,663,736 Maintenance Services 19,960 13,000 13,000 Debt Service 2,877 118,120 118,120 Rental /Leasing 0 67,000 150,000 Operating Equipment 47,573 72,000 82,500 Capital Outlay 0 772,000 1,026,300 Total $8,168,722 $9,576,389 $11,101,603 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2021 -22 are expected to increase 15.9% from FY 2020 -21 year end estimates for additional transports and an increase on the inter - jurisdictional contracts. Expenses: The FY 2021 -22 Budget will increase 15.9% from the FY 2020 -21 year end estimate. This increase comes from the EMS department converting one ambulance from a 24 hour shift to a 12 hours shift increasing personnel costs. In addition, Schertz EMS was awarded a new contract with JBSA Randolph, which will add an additional ambulance and new personnel. These additions are offset by additional revenue brought in by the contract. 201 of 265 8 -06 -2021 06:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 203 -EMS AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Fees Inter - Jurisdictional Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS TOTAL PUBLIC SAFETY MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 5,941,235 5,608,246 6,621,567 5,064,095 6,372,025 6,545,490 3,161,147 2,847,335 3,028,357 2,894,796 3,126,780 3,985,933 0 0 263,027 0 0 395,680 103,432 339,324 135,500 174,438 193 800 174 500 9,205,814 8,794,906 10,048,452 8,133,329 9,692,605 11,101,602 8,944,529 8,168,722 10,003,406 7,709,725 9,576,389 11,101,603 8,944,529 8,168,722 10,003,406 7,709,725 9,576,389 11,101,603 8,944,529 8,168,722 10,003,406 7,709,725 9,576,389 11,101,603 261,285 626,184 45,046 423,604 116,216 ( 0) 202 of 265 8 -06 -2021 06:55 AM 203 -EMS REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 2 203 of 265 (-------- - - - - -- 2020 -2021 --------------- -------- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 456100 Ambulance /Mileage Transprt Be 5,652,205 5,365,449 6,340,467 4,817,905 6,100,000 6,206,890 000 - 456110 Passport Membership Fees 23,860 25,065 28,000 25,645 26,000 28,000 000 - 456120 EMT Class - Fees 97,379 90,825 99,000 102,150 99,000 137,500 000 - 456122 CE Class - Fees 22,312 19,443 15,000 19,695 12,000 24,000 000- 456130 Immunization Fees 2,764 7,936 3,000 1,723 3,000 3,000 000 - 456140 Billing Fees - External 23,569 23,514 26,000 14,910 22,000 26,000 000 - 456150 Standby Fees 25,185 16,849 25,000 30,005 35,000 30,000 000 - 456155 Community Services Support 52,320 24,366 50,000 21,976 35,000 50,000 000 - 456160 MIR Services 29,192 34,699 35,000 30,060 40,000 40,000 000 - 458110 Sale of Merchandise - GovDeal 12,399 0 0 0 0 0 000 - 459200 NSF Check Fee 50 100 100 25 25 100 TOTAL Fees 5,941,235 5,608,246 6,621,567 5,064,095 6,372,025 6,545,490 Inter - Jurisdictional 000 - 473500 Seguin /Guadalupe Cc Support 843,578 843,578 843,577 695,951 927,935 927,935 000 - 474200 JBSA Support 0 0 0 0 0 635,706 000 - 474300 Cibolo Support 410,583 439,612 473,115 473,115 473,115 529,044 000 - 475100 Comal Co ESD #6 125,159 132,439 141,411 141,411 141,411 148,871 000- 475200 Live Oak Support 232,140 237,775 246,256 246,256 246,256 280,241 000 - 475300 Universal City Support 300,092 305,996 321,566 321,566 321,566 335,885 000- 475400 Selma Support 148,697 161,001 171,441 171,441 171,441 180,290 000 - 475500 Schertz Support 581,537 602,583 667,049 667,049 667,049 695,644 000 - 475600 Santa Clara Support 10,790 11,137 11,455 11,455 11,455 11,953 000 - 475800 Marion Support 16,347 16,849 18,375 18,375 18,375 21,364 000 - 475910 TASPP Program 492,224 96,365 134,112 148,177 148,177 219,000, TOTAL Inter - Jurisdictional 3,161,147 2,847,335 3,028,357 2,894,796 3,126,780 3,985,933 Fund Transfers 000 - 486000 Transfer In- Reserves 0 0 263,027 0 0 395.680 TOTAL Fund Transfers 0 0 263,027 0 0 395,680 Miscellaneous 000 - 491000 Interest Earned 5,018 1,077 2,500 342 500 2,500 000 - 491200 Investment Income 9,919 9,562 5,000 866 1,300 5,000 000- 493203 Donations -EMS 625 5,727 2,000 925 2,000 2,000 000 - 493205 Donations -Golf Tournament ( 2,160) ( 150) 0 0 0 0 000- 497000 Misc Income 48,056 178,631 60,000 117,159 110,000 75,000 000 - 497100 Recovery of Bad Debt 2,977 8,272 6,000 9,202 16,000 20,000 000 - 497110 Collection Agency -Bad Debt 38.996 136,205 60,000 45,944 64.000 70,000 TOTAL Miscellaneous 103,432 339,324 135,500 174.438 193,800, 174.500 TOTAL REVENUES 9,205,814 8,794,906 10,048,452 8,133,329 9,692,605 11,101,602 203 of 265 8 -06 -2021 06:55 AM 203 -EMS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 3 PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SCHERTZ EMS Personnel Services 280 - 532350 Software Maintenance 280 - 511110 Regular 2,314,458 1,985,359 2,507,574 1,996,891 2,450,000 3,034,440 280 - 511120 Overtime 759,746 783,376 723,148 736,804 850,000 923,247 280 - 511180 LTD 6,310 1,598 6,645 0 6,645 0 280 - 511210 Longevity 43,266 46,492 46,756 48,698 46,756 41,121 280 - 511220 Clothing Allowance 11,616 12,340 12,480 9,328 11,000 14,978 280 - 511230 Certification Allowance 23,080 13,310 21,320 7,925 10,000 16,060 280 - 511310 FICA - Employer 241,927 230,373 253,312 205,188 255,000 297,912 280 - 511350 TMRS- Employer 474,190 545,961 498,163 424,985 450,000 592,108 280 - 511410 Health - Employer 284,039 430,081 497,182 356,082 475,000 592,549 280 - 511500 Workers' Compensation 42.315 57,936 61.642 67,862 57,883 64.543 TOTAL Personnel Services 4,200,948 4,106,826 4,628,222 3,853,764 4,612,284 5,576,958 Supplies 7,000 280 - 533500 Vehicle Fuel 81,429 65,790 80,000 59,604 80,000, 280 - 521000 Operating Supplies 510 1,171 2,000 131 2,000 2,000 280 - 521010 Operating Supplies -EMT Class 21,638 19,822 25,000 22,804 30,000 30,000 280 - 521020 Operating Supplies -CE Class 4,599 2,799 9,000 3,479 7,000 11,000 280 - 521025 Community Support Supplies 41,949 23,066 25,000 11,246 20,000 20,000 280 - 521030 Operating Supplies- MIH 0 0 1,000 0 0 1,000 280 - 521100 Office Supplies 2,880 2,096 3,500 1,917 2,500 3,500 280 - 521200 Medical /Chem Supplies 300,042 217,249 275,000 193,735 275,000 280,000 280 - 521250 Immunization Supplies 19,011 12,135 14,000 681 14,000 14,000 280 - 521300 Motor veh. Supplies 1,567 2,293 2,500 2,300 2,000 2,500 280 - 521600 Equip Maint Supplies 905 0 2,500 48 11500 2.500 TOTAL Supplies 393,102 280,631 359,500 236,343 354,000 366,500 Human Services City Support Services 280 - 532350 Software Maintenance 37,843 38,812 70,000 45,037 70,000 72,000 280 - 532500 City Insurance - Commercial 26,363 24,979 26,000 24,718 24,718 26,000 280 - 532840 Golf Tournament - Dilworth { 100) 0 0 0 0 0 280 - 532900 Contingencies 0 0 40,000 0 40.000 40.000 TOTAL City Support Services 64,105 63,791 136,000 69,754 134,718 138,000 Utility Services 280 - 533100 Gas Utility Service 6,535 7,105 7,000 5,013 7,000 7,000 280 - 533200 Electric Utility Service 11,089 8,611 13,415 6,634 10,000 12,000 280 - 533300 Telephone /Land Line 3,539 995 3,500 0 0 0 280 - 533310 Telephone /Cell Phones 8,168 12,843 10,000 3,762 10,000 0 280 - 533320 Telephone /Air Cards 12,428 4,134 13,000 261 13,000 0 280 - 533330 Telephone /Internet 4,092 4,667 4,500 1,587 4,500 0 280 - 533410 Water Utility Service 5,956 6,747 7,000 3,752 7,000 7,000 280 - 533500 Vehicle Fuel 81,429 65,790 80,000 59,604 80,000, 80,000 TOTAL Utility Services 133,236 110,894 138,415 80,615 131,500 106,000 204 of 265 8 -06 -2021 06:55 AM 203 -EMS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE PUBLIC SAFETY EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- -------- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 280 - 534000 Postage 10,625 6,761 11,000 1,795 11,000 7,500 280 - 534200 Printing & Binding 5,396 2,799 6,500 1,534 5,000 6,500 280 - 534300 Equipment Maintenance - Copie 9,659 4,829 7,500 3,285 6,000 7,500 280 - 534400 EMT Class Instructors 16,160 12,080 14,000 10,400 12,000 10,000 280 - 534410 CE Class Instructors 960 960 2,500 320 1,000 1,500 280 - 534420 Community Support - Instructors 2,240 2,400 4,000 3,360 4,000 3,000 280 - 534500 Memberships - Organizations 3,502 3,750 4,000 3,815 3,815 4,000 280 - 534800 Temporary Empl. Services 15.082 4,389 0 0 0 0 TOTAL Operations Support 63,624 37,967 49,500 24,510 42,815 40,000 Staff Support 280 - 535100 Uniforms 23,574 20,023 22,000 15,689 22,000 22,000 280 - 535210 Employee Recognition- Morale 4,967 3,904 6,000 3,092 2,500 6,000 280 - 535300 Memberships 0 0 0 0 0 500 280 - 535400 Publications 489 200 500 0 500 500 280 - 535500 Training /Travel 23,269 24,890 35,000 10,835 22,000 38,000 280 - 535510 Meeting Expenses 2,266 1,351 3,000 1,779 3,000 3,000 280 - 535600 Professional Certification 1,527 3,025 3,000 868 3,000 0 TOTAL Staff Support 56,092 53,394 69,500 32,262 53,000 70,000 City Assistance 280 - 537100 Medical Services 3,356 1,876 9,000 1,012 5,000 4,000 280 - 537110 EMS Outsourcing 548,867 548,867 548,867 456,491 618,489 618,489 280 - 537800 Community Outreach 4,240 3,328 4,500 2,223 2,000 4,500 TOTAL City Assistance 556,463 554,071 562,367 459,725 625,489 626,989 Professional Services 280 - 541200 Legal Svcs 2,204 195 5,000 234 2,500 5,000 280 - 541300 Other Consl /Prof Services 81,477 105,049 98,000 70,385 98,000 103,000 280 - 541400 Auditor /Accounting Service 2,951 3,000 3,000 3,000 3,000 3,000 280 - 541501 Bond Issuance Costs /Paying Ag 0 { 188,568) 0 0 0 0 280 - 541800 Credit Card Fees 10,861 16,452 12,500 12,746 12,500 12,500 TOTAL Professional Services 97,492 { 63,872) 118,500 86,365 116,000 123,500 Fund Charges /Transfers 280 - 548101 Tranfer Out - General Fund 0 0 4,000 0 0 0 280 - 548505 Contribution I &S 0 0 115,100 0 0 0 280 - 548600 Interfund Charges -G /F Admin 141,587 179,100 182,682 137,012 182,682 212,740 280 - 548610 Interfund Charges - Admin Fleet 134,492 138,585 181,781 136,336 181,781 226,106 280 - 548650 Interest Expense 0 1,664 0 0 0 0 280 - 548700 Bad Debt Expense 2,464,173 2,305,991 2,510,227 1,945,422 2,100,000 2,224,890 280 - 548800 Depreciation Expense 336,004 329,219 0 0 0 0 TOTAL Fund Charges /Transfers 3,076,256 2,954,559 2,993,790 2,218,769 2,464,463 2,663,736 205 of 265 8 -06 -2021 06:55 AM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 5 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 280 - 551800 Other Maintenance Agreements 0 280 - 551810 Maintenance Agr. - Radios 11,819 TOTAL Maintenance Services 11,819 Other Costs 280 - 554100 Deployment- Reimb -STRAC 0 TOTAL Other Costs 0 Debt Service 17,000 280- 555639.Tax Notes SR2015 - Interest { 3,076) 280 - 555900 Debt Service 116,625 TOTAL Debt Service 113,549 Rental /Leasing 13,000 280 - 561200 Lease /Purchase Payments 100,780 TOTAL Rental /Leasing 100,780 Operating Equipment 51 280 - 571000 Furniture & Fixtures 3,939 280 - 571200 Vehicles &Access. < $5,000 200 280 - 571300 Computer &Periphe. < $5000 23,869 280 - 571400 Communication Equip < $5000 18,739 280 - 571800 Equipment Under $5,000 30,317 TOTAL Operating Equipment 77,063 Capital Outlay 0 280 - 581200 Vehicles & Access. Over $5,00 0 280 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 8,440 17,000 0 0 0 11,520 13,000 5,760 13,000 13,000 19,960 30,000 5,760 13,000 13,000 51 0 0 0 0 51 0 0 0 0 2,877 0 0 0 0 0 0 113,375 118,120 118,120 2,877 0 113,375 118,120 118,120 0 67,000 65,118 67,000 150,000 0 67,000 65,118 67,000 150,000 3,097 4,500 451 4,500 4,500 0 3,000 1,509 3,000 5,500 2,787 15,000 11,272 15,000 20,000 4,194 9,500 1,637 9,500 14,500 37,495 37,500 1,600 40,000 38,000 47,573 69,500 16,470 72,000 82,500 0 731,612 404,395 725,000 836,300 0 49,500 42,501 47,000 190,000 0 781,112 446,896 772,000 1,026,300 TOTAL SCHERTZ EMS 8,944,529 8,168,722 10,003,406 7,709,725 9,576,389 11,101,603 TOTAL PUBLIC SAFETY 8,944,529 8,168,722 10,003,406 7,709,725 9,576,389 11,101,603 206 of 265 MOM 0 • 8 1 Lei 91 MANN WN MISSION STATEMENT The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. Specifically, we pursue Projects that focus on the creation /retention of Primary Jobs and infrastructure improvements. ORGANIZATIONAL CHART 207 of 265 ECONOMIC DEVELOPMENT 2019 -20 2020 -21 2021 -22 Executive Director 1 1 1 Business Retention Manager 1 1 1 Economic Development Analyst 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 4 4 4 1:340&10 LT, /_1ZD]:I i<I7XTA1101 Number of inquiries 2019 -20 2020 -21 2021 -22 Workload /Output Actual Estimate Budget Number of inquiries 148 130 100 Number of Schertz BRE visits 48 18 20 Number of recruitment events 15 4 8 Number of new prospects 45 35 30 Number of active performance 14 14 12 agreements 7,999 20,100 20,100 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget______ Revenue Taxes $4,819,288 $5,301,000 $5,408,000 Fund Transfers 0 0 0 Miscellaneous 288,241 75,500 141,000 Total $5,107,529 $5,376,500 $5,549,000 Expenses Supplies $448 $400 $500 Human Services City Support Services 6,153 15,719 21,200 Utility Services 2,220 1,412 2,975 Operations Support 71,140 140,292 343,110 Staff Support 7,999 20,100 20,100 City Assistance 45,317 152,500 202,500 Professional Services 17,135 61,300 61,300 208 of 265 Fund Charges /Transfers 461,636 Maintenance Services 0 Operating Equipment 1,113 Total Economic Development $613,162 Annual and Infrastructure Grants $5,252,997 Total Schertz Economic Development $5,866,159 PROGRAM JUSTIFICATION AND ANALYSIS 504,669 0 5,000 $901,392 $4,440,000 $5,341,392 506,984 0 3,000 $1,161,669 $3,139,038 $4,300,707 Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2021 -22 is projected to increase by 3.2% from the FY 2020 -21 year -end estimate. The increase is reflective of an increase in sales tax revenue. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2021- 22 are projected to increase by 28.9% to fill the allowable advertising expense budget as allowed by the state statutes. Project Expenses: The SEDC has performance agreements with 4 companies that are eligible to receive funds during the FY 2021 -22 year. Kellem Development, Schertz 312 LLC, Cinestarz LLC, and Ace Mart Food Supply. 209 of 265 8 -06 -2021 06:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS ECONOMIC DEVELOPMENT TOTAL DISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 4,167,318 4,819,288 4,507,371 3,884,955 5,301,000 5,408,000 0 0 3,496,428 0 0 0 648,216 288,241 141,000 50.682 75,500, 141,000 4,815,534 5,107,529 8,144,799 3,935,637 5,376,500 5,549,000 240,362 5,252,997 7.169,275 614,385 4,440,000 3,139,038 240,362 5,252,997 7,169,275 614,385 4,440,000 3,139,038 614,804 613,162 975,524 569,477 901,392 1,161,669 614,804 613,162 975,524 569,477 901,392 1,161.669 855,166 5,866,159 8,144,799 1,183,862 5,341,392 4,300,707 3,960,369 ( 758,629) 0 2,751,775 35,108 1,248,293 210 of 265 8 -06 -2021 06:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JUNE 30TH, 2021 REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411500 Sales Tax Revenue (4B) 4,167,318 4,819,288 4,507,371 3,884,955 5,301,000 5,408,000 TOTAL Taxes 4,167,318 4,819,288 4,507,371 3,884,955 5,301,000 5,408,000 Fund Transfers 000- 486010 Transfer In- Reserves 0 0 3,496,42a 0 0 0 TOTAL Fund Transfers 0 0 3,496,428 0 0 0 Miscellaneous 000 - 491000 Interest Earned -Bank 7,488 2,045 1,000 288 500 1,000 000 - 491200 Investment Income 444,726 286,695 140,000 50,394 75,000 140,000 000 - 497000 Miss Income 196,003 ( 499) 0 0 0 0 TOTAL Miscellaneous 648,216 288,241 141,000 50,682 75,500 141 000 TOTAL REVENUES 4,815,534 5,107,529 8,144,799 3,935,637 5,376,500 5,549,000 211 of 265 8 -06 -2021 06:57 AM 620 -SED CORPORATION GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 3 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Utility Services Qoerations Support City Assistance 101 - 537600 Development Incentive Fund 240,362 TOTAL City Assistance 240,362 Professional Services Fund Charges /Transfers 101 - 548000 Contributions 0 TOTAL Fund Charges /Transfers 0 Maintenance Services Debt Service Rental /Leasing Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 4,752,997 3,119,275 224,385 390,000 3,139,038 4,752,997 3,119,275 224,385 390,000 3,139,038 500,000 4,050,000 390,000 4,050,000 0 500,000 4,050,000 390,000 4,050,000 0 240,362 5,252,997 7,169,275 212 of 265 614,385 4,440,000 3,139,038 8 -06 -2021 06:57 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES ECONOMIC DEVELOPMENT Personnel Services Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 6 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 966- 521100 Office Supplies 551 966 - 521300 Motor Veh. Supplies 10 TOTAL Supplies 561 Human Services City Support Services 1,700 966- 532500 City Insurance - Commercial 1,425 966 - 532800 Promotional Events 7,045 966- 532900 Contingencies 0 TOTAL City Support Services 8,469 Utility Services 6,153 19,900 966 - 533300 Telephone /Land Line 565 966 - 533310 Telephone /Cell Phones 987 966 - 533500 Vehicle Fuel 481 966- 533550 Vehicle Maintenance 122 TOTAL Utility Services 2,155 Operations Support 750 966 - 534000 Postage 62 966 - 534100 Advertising 49,237 966 - 534105 Goodwill 900 966- 534190 Recruitment Events 18,588 966 - 534200 Printing & Binding 322 966- 534300 Equipment Maintenance - Copier 4,358 966 - 534400 Computer Licenses- Software 14,911 966- 534500 Memberships - Organization 5.885 TOTAL Operations Support 94,263 Staff Support 24,000 24,000 966 - 535100 Uniforms 291 966- 535210 Employee Recognition- Morale 282 966 - 535300 Memberships -Staff Support 920 966- 535400 Publications 247 966 - 535500 Training /Travel 9,167 966 - 535510 Meeting Expenses -EDC Board 2,092 TOTAL Staff Support 12,999 448 750 299 400 500 0 0 0 0 0 448 750 299 400 500 1,477 1,700 1,469 1,469 1,700 4,676 9,950 836 4,750 9,500 0 8,250 0 91500 10.000 6,153 19,900 2,305 15,719 21,200 139 720 0 0 0 1,847 2,000 791 1,000 2,000 199 750 53 187 750 35 225 35 225 225 2,220 3,695 879 1,412 2,975 28 500 64 433 500 18,230 54,500 5,850 54,500 254,500 821 1,750 748 1,191 1,750 7,935 24,000 2,041 24,000 24,000 340 1,500 992 1,500 1,500 3,333 5,500 2,346 3,333 4,000 26,903 34,025 11,992 34,000 30,025 13.550 26,835 13,525 21.335 26.835 71,140 148,610 37,558 140,292 343,110 408 600 74 600 600 447 1,600 280 600 600 665 2,250 0 2,250 2,250 238 800 213 800 800 4,033 16,000 599 8,000 8,000 2.208 7,850 1 858 7.850 7,850 7,999 29,100 3,024 20,100 20,100 213 of 265 8 -06 -2021 06:57 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 7 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 200,000 966 - 537615 Small Business Grant Fund 0 966 - 537650 Prospect Services 370 TOTAL City Assistance 370 Professional Services 2.500 966 - 541200 Legal Svcs 9,317 966- 541400 Auditor /Accounting Service 6,000 966 - 541450 Consulting Services 21.355 TOTAL Professional Services 36,672 Fund Charges /Transfers 15,000 966- 548600 Interfund Charges -Admin 456,630 966 - 548610 Interfund Charge -Fleet 944 TOTAL Fund Charges /Transfers 457,574 Fund Replenish Maintenance Services 966 - 551700 Grounds Maintenance 80 TOTAL Maintenance Services 80 Debt Service Operating Equipment 966 - 571100 Furniture & Fixtures 903 966 - 571300 Computer & Periphe < $5000 758 TOTAL Operating Equipment 1,661 ital Outlay TOTAL ECONOMIC DEVELOPMENT 614,804 45,000 200,000 0 150,000 200,000 317 2,500 0 2.500 2.500 45,317 202,500 0 152,500 202,500 11,135 15,000 10,221 15,000 15,000 6,000 6,300 6,000 6,300 6,300 0 40,000 2,348 40,000 40,000 17,135 61,300 18,569 61,300 61,300 461,636 504,669 504,669 504,669 506,984 0 0 0 0 0 461,636 504,669 504,669 504,669 506,984 0 0 0 0 0 0 0 0 0 0 288 2,000 2,145 2,000 2,000 825 3,000 30 3,000 1,000 1,113 5,000 2,175 5,000 3,000 613,162 214 of 265 975,524 569,477 901,392 1,161,669 DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co- sponsored, by the City of Schertz. Events include: Kick Cancer/Walk for Life and the Hal Baldwin Scholarship Program. Revenues Fund Transfers $205 $0 $0 Miscellaneous 34,379 31,775 24,000 Total $34,585 $31,775 $24,000 Expenses Festival of Angels 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Revenues Fund Transfers $205 $0 $0 Miscellaneous 34,379 31,775 24,000 Total $34,585 $31,775 $24,000 Expenses Festival of Angels $0 $0 $0 Jubilee 0 0 0 Kick Cancer 9,813 2,795 10,000 SchertzQ /Fest 0 0 0 Sweetheart Court Program -1,950 0 0 Hal Baldwin Scholarship 21,867 23,379 14,000 Other Events 1,961 0 0 Total $31,690 $26,174 $24,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2021 -22 is expected to decrease 24.5% from FY 2020 -21 year end estimates in anticipation of a lower turnout at events. Expenses: The Special Events Fund FY 2021 -22 Budget decrease 8.3% from the FY 2020 -21 year end estimates with no change in operations. 215 of 265 8 -06 -2021 06:54 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 106- SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT PUBLIC WORKS CULTURAL FESTIVAL OF ANGELS 4th OF JULY JUBILEE KICK CANCER SCHERTZ FEST SWEETHEART EVENT HAL BALDWIN SCHOLARSHIP OTHER EVENTS TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 59,893 205 0 0 0 0 90.970 34.379 32.100 43.672 31.775 24.000 150,863 34,585 32,100 43,672 31,775 24,000 17,557 0 0 0 0 0 36,870 0 0 0 0 0 9,366 9,813 10,000 4,284 2,795 10,000 636 0 0 0 0 0 23,851 ( 1,950) 0 0 0 0 12,136 21,867 22,100 16,632 23,379 14,000 34,181 1 9611 0 0 0 0 134,597 31.690 32,100 20.915 26.174 24.000 134,597 31,690 32,100 20,915 26,174 24,000 16,266 2,894 0 22,756 5,601 0 216 of 265 8 -06 -2021 06:54 AM C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET 106- SPECIAL EVENTS FUND AS OF: JUNE 30TH, 2021 REVENUES PAGE: 2 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees Fund Transfers 000 - 486101 Transfer In- General Fund 59,89 TOTAL Fund Transfers 59,893 Miscellaneous 0 000 - 491200 Investment Income 435 000 - 492200 Kick Cancer 9,306 000 - 493000 July 4th Activities 34,289 000 - 493150 SchertzQ ( 1,250) 000 - 493455 Proceeds - Festival of Angels 4,170 000- 493460 Schertz Sweetheart 488 000 - 493470 Moving on Main 4,560 000 - 493621 Hal Baldwin Scholarship 28,820 000 - 497000 Miss Income - Special Events 10,153 TOTAL Miscellaneous 0 90.970 TOTAL REVENUES 150,863 205 0 0 0 0 205 0 0 0 0 216 0 16 0 0 9,813 10,000 2,795 2,795 10,000 0 0 11,425 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 24,350 22,100 28,980 28,980 14,000 0 0 456 0 0 34,379 32,100 43,672 31,775 24,000 34,585 32,100 43,672 31,775 24,000 217 of 265 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues $82,000 $110Y000 $110,000 Expenses Projects $0 $3,259 $100,000 Total $0 $3,259 $100,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2021-22 are not expected to change from the FY 2020-21 year end estimates Expenses: The PEG Fund FY 2021-22 Budget increased from $3,259 to $100,000 from the FY 2020-21 year end estimates with the continued implementation of the communication master plan. 218 of 265 2019-20 2020-21 2021-22 Budget Actual � Estimate � Bud et Revenues $82,000 $110Y000 $110,000 Expenses Projects $0 $3,259 $100,000 Total $0 $3,259 $100,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2021-22 are not expected to change from the FY 2020-21 year end estimates Expenses: The PEG Fund FY 2021-22 Budget increased from $3,259 to $100,000 from the FY 2020-21 year end estimates with the continued implementation of the communication master plan. 218 of 265 8 -06 -2021 06:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Franchises Fund Transfers TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 87,045 82,000 90,000 58,261 110,000 110,000 0 0 95,500 0 0 0 87,045 82,000 185,500 58,261 110,000 110,000 3,259 0 185.500 0 3,259 100,000 3,259 0 185,500 0 3,259 100 000 3,259 0 185,500 0 3,259 100,000 83,787 82,000 0 58,261 106,741 10,000 219 of 265 8 -06 -2021 06:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 110 - PUBLIC, EDU, GOVMNT FEE AS OF: JUNE 30TH, 2021 REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 000 - 421350 Time Warner -PEG Fee 61,501 63,408 60,000 30,565 60,000 60,000 000 - 421465 AT &T PEG Fee 25,544 18,592 30,000 27,696 50,000, 50,000 TOTAL Franchises 87,045 82,000 90,000 58,261 110,000 110,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 95,500 0 0 0 TOTAL Fund Transfers 0 0 95,500 0 0 0 Miscellaneous TOTAL REVENUES 87,045 82,000 185,500 58,261 110,000 110,000 220 of 265 8 -06 -2021 06:55 AM 110 - PUBLIC, EDU, GOVMNT FEE MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Supplies Qperations Support Professional Services Operating Equipment 900 - 571400 Communications Equipmnt -Minor 0 0 0 0 0 100.000 TOTAL Operating Equipment 0 0 0 0 0 100,000 Capital Outlay 900 - 581400 Communication Equipment 3,259 0 185,500 0 3,259 0 TOTAL Capital Outlay 3,259 0 185,500 0 3,259 0 TOTAL PROJECTS 3,259 0 185,500 0 3,259 100,000 TOTAL MISC & PROJECTS 3,259 0 185,500 0 3,259 100,000 TOTAL EXPENDITURES 3,259 0 185,500 0 3,259 100,000 221 of 265 8 -06 -2021 06:55 AM 202 -WATER & SEWER MISC & PROJECTS EXPENDITURES PROJECTS City Support Services Qperations Support Professional Services 900 - 541100 ENGINEERING TOTAL Professional Services Fund Charges /Transfers Maintenance Services 900 - 551900 CONSTRUCTION TOTAL Maintenance Services Rental /Leasing TOTAL PROJECTS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 9 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 0 0 7.883 0 0 0 0 0 7,883 0 0 0 0 0 762,717 1,638 000 0 0 0 0 762,717 1,638,000 0 0 0 222 of 265 0 770,599 1,638,000 0 FUND: 314 HOTEL /MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are five hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms and Candlewood Suites with 80 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. 2019 -20 1 2020 -21 2021 -2 Budget Actual i Estimate Budget Revenue Taxes $268,946 $340,000 $520,000 Miscellaneous 26,223 2,600 5,250 Total $295,169 $342,600 $525,250 Expenses City Support Services $80,458 $95,650 $112,466 Operations Support 11,996 14,000 31,000 Professional Services 3,500 3,500 3,500 Fund Charges /Transfers 74,428 74,428 74,443 Building Maintenance 0 0 50,000 Capital Outlay 223,189 223,189 20,000 Total $291,409 $393,571 $410,767 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue for FY 2021 -22 is expected to increase 53.3% from the FY 2020 -21 year end estimates. Recent events during FY 2020 -21 causing decreased capacity are expected to improve during FY 2021 -22 with the opening of the new Candlewood Suites hotel. 223 of 265 Expenses: The Hotel Motel Tax Fund FY 2021-22 Budget decrease 29.1% from FY 2020-21 year end estimates due to the Civic Center remodel and chair upgrades completed during FY 2020-21. 224 of 265 8 -06 -2021 06:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 514,678 268,946 520,000 253,642 340,000 520,000 0 0 44,888 0 0 0 51,086 26,223 20,750 1.800 2,600, 5,250 565,764 295,169 585,638 255,442 342,600 525,250 197,846 393,571 294,818 265.265 410,767 291,409 197,846 393.571 294.818 265.265 410.767 291.409 197,846 393,571 294,818 265,265 410,767 291,409 367,919 ( 98,402) 290,820 ( 9,824) ( 68,167) 233,841 225 of 265 8 -06 -2021 06:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JUNE 30TH, 2021 REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411800 Hotel Occupancy Tax 514.678 268.946 520,000 253.642 340.000 520.000 TOTAL Taxes 514,678 268,946 520,000 253,642 340,000 520,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 44,888 0 0 0 TOTAL Fund Transfers 0 0 44,888 0 0 0 Miscellaneous 000 - 491000 Interest Earned 2,175 502 750 59 100 250 000 - 491200 Investment Income 45,840 25,722 20,000 1,741 2,500 5,000 000 - 497000 Misc Income 3,071 0 0 0 0 0 TOTAL Miscellaneous 51,086 26,223 20,750 1,800 2,600 5,25Q TOTAL REVENUES 565,764 295,169 585,638 255,442 342,600 525,250 226 of 265 8 -06 -2021 06:55 AM 314 -HOTEL TAX GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Personnel Services Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 3 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Li Ly JupporL JeryiCQ2 197,846 197,846 101- 532800 Special Events 59,369 101 - 532820 Community Programs 27.764 TOTAL City Support Services 87,133 Operations Support 393,571 101- 534100 Advertising 0 101 - 534120 Advertising- Billboards 14,941 TOTAL Operations Support 14,941 City Assistance Professional Services 101 - 541300 Other Professional Services 28,189 101 - 541400 Auditor /Accounting Service 0 TOTAL Professional Services 28,189 Fund Charges /Transfers 101 - 548100 Interfund Transfer Out 67,582 TOTAL Fund Charges /Transfers 67,582 Maintenance Services 101- 551100 Building Maintenance 0 TOTAL Maintenance Services 0 Operating Equipment 101- 571500 Operating Equipment 0 TOTAL Operating Equipment 0 Capital Outlay 101 - 581750 Civic Center Improvements 0 TOTAL Capital Outlay 0 62,465 62,466 49,038 60,650 62,466 17,993 50,000 0 35,000 50,000 80,458 112,466 49,038 95,650 112,466 0 28,000 0 0 15,000 11,996 14,000 14,096 14,000 16 000 11,996 42,000 14,096 14,000 31,000 500 0 570 500 500 3,000 3,000 3,000 3,000 3,00 3,500 3,000 3,570 3,500 3,500 74,428 72,464 54,348 74,428 74,443 74,428 72,464 54,348 74,428 74,443 0 20,000 144,213 0 50,000 0 20,000 144,213 0 50,000 0 44,888 0 0 0 0 44,888 0 0 0 223,189 0 0 223,182 20,000 223,189 0 0 223,189 20,000 TOTAL NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT 197,846 197,846 393,571 393,571 294,818 294,818 265,265 265,265 410,767 410,767 291,409 291,409 TOTAL EXPENDITURES 197,846 393,571 294,818 265,265 410,767 291,409 227 of 265 to] 01RX91NWTMI1 N:�aI101151 -- . The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, - profit grants, and donations. 2019 -20 2020 -21 2021 -21 Budget Actual Estimate ; Budget Revenue Fees $4,000 $70,000 $318,000 Fund Transfers 0 0 0 Miscellaneous 3,326 615 125 Total $7,326 $70,615 $319,025 Expenses Professional Services $5,760 $25,000 $25,000 Operating Equipment 0 0 0 Capital Outlay 0 100,000 100,000 Total $5,760 $125,000 $125,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2021 -22 is expected to decrease 12.1% from the FY 2020 -21 year end estimates from new development. Expenses: The FY 2021 -22 Budget is not expected to change from FY 2020 -21 year end estimate. 228 of 265 8 -06 -2021 06:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT PUBLIC ENVIRONMENT PARKLAND DEDICATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 11,000 4,000 70,000 0 70,000 318,000 0 0 51,500 0 0 0 7,601 3,326 3,500 255 615 1,025 18,601 7,326 125,000 255 70,615 319,025 102 092 5,760 125,000 0 125,0Q0 125,000 102.092 5,760 125,000 0 125,000 125,000 102,092 5,760 125,000 0 125,000 125,000 ( 83,491) 1,566 0 255 ( 54,385) 194,025 229 of 265 8 -06 -2021 06:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JUNE 30TH, 2021 REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458800 Parkland Dedication 11.000 4.000 70.000 0 70.000 318.000 TOTAL Fees 11,000 4,000 70,000 0 70,000 318,000 Fund Transfers 000 - 481000 Transfer In- Reserves 0 0 511500 0 0 0 TOTAL Fund Transfers 0 0 51,500 0 0 0 Miscellaneous 000 - 491000 Interest Earned 1,093 375 500 9 15 25 000 - 491200 Investment Income 6,507 2,950 3,000 246 600 1,000 000 - 493700 Donations 0 1 0 0 0 0 TOTAL Miscellaneous 7,601 3,326 3,500 255 615 1,025 TOTAL REVENUES 18,601 7,326 125,000 255 70,615 319,025 230 of 265 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. Revenue Fees Miscellaneous Total Expenses Maintenance Services Total PROGRAM JUSTIFICATION AND ANALYSIS $52,427 $240,000 6,069 875 $58,496 $240,875 $70,000 1,400 $71,400 $28,675 $60,000 $70,000 $28,675 $60,000 $70,000 Revenue: The revenue for FY 2021 -22 is expected to decrease by 70.4% from 2020 -21 year end estimate with an expected reduction in new development. Expenses: The FY 2021 -22 Budget will increase by 16.7% from the FY 2020 -21 year end estimate for additional tree trimming and planting shade trees throughout the city. 231 of 265 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Revenue Fees Miscellaneous Total Expenses Maintenance Services Total PROGRAM JUSTIFICATION AND ANALYSIS $52,427 $240,000 6,069 875 $58,496 $240,875 $70,000 1,400 $71,400 $28,675 $60,000 $70,000 $28,675 $60,000 $70,000 Revenue: The revenue for FY 2021 -22 is expected to decrease by 70.4% from 2020 -21 year end estimate with an expected reduction in new development. Expenses: The FY 2021 -22 Budget will increase by 16.7% from the FY 2020 -21 year end estimate for additional tree trimming and planting shade trees throughout the city. 231 of 265 8 -06 -2021 06:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET REVENUE SUMMARY Fees 19,162 52,427 70,000 219,513 240,000 70,000 Miscellaneous 10,307 6,069 4,500 561 875 1,400 TOTAL REVENUES 29,469 58,496 74,500 220,074 240,875 71,400 EXPENDITURE SUMMARY PUBLIC ENVIRONMENT TREE MITIGATION 27,867 28,675 70,000 16,695 60,000, 70,000 TOTAL PUBLIC ENVIRONMENT 27,867 28,675 70,000 16,695 60,000 70,000 TOTAL EXPENDITURES 27,867 28,675 70,000 16,695 60,000 70,000 REVENUE OVER /(UNDER) EXPENDITURES 1,602 29,821 4,500 203,379 180,875 1,400 232 of 265 8 -06 -2021 06:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JUNE 30TH, 2021 REVENUES Fees 000 - 458900 Tree Mitigation TOTAL Fees Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 497000 Misc Income TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 19.162 52.427 70,000 219,513 240.000 70.000 19,162 52,427 70,000 219,513 240,000 70,000 840 446 500 19 25 200 9,467 5,123 4,000 542 850 1,200 0 500 0 0 0 0 10.307 6.069 41500 561 875 1,400 29,469 58,496 74,500 220,074 240,875 71,400 233 of 265 8 -06 -2021 06:56 AM 319 -TREE MITIGATION PUBLIC ENVIRONMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TREE MITIGATION Supplies Professional Services Fund ChargeslTransfers Maintenance Services 302 - 551110 Trees 27,867 28,675 70,000 16,695 60,000 70,000 TOTAL Maintenance Services 27,867 28,675 70,000 16,695 60,000 70,000 Operating Equipment Capital Outlay TOTAL TREE MITIGATION 27,867 28,675 70,000 16,695 60,000 70,000 TOTAL PUBLIC ENVIRONMENT 27,867 28,675 70,000 16,695 60,000 70,000 TOTAL EXPENDITURES 27,867 28,675 70,000 16,695 60,000 70,000 234 of 265 �� •� AREA 1 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2019 -20 2020 -21 2021 -22 Actual Estimate Budget Revenue Fees $305,384 $200,000 $200,000 Miscellaneous 730 1,200 900 Total $306,114 $201,200 $200,900 Expenses Non Departmental $0 $0 $5,000 Total $0 $0 $5,000 tielej : l • _► 19711 Z__ The FY 2021 -22 Budget will be set at $5,000 for any professional services or studies that need to be completed. 235 of 265 8 -06 -2021 06:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 431 -CAP RCVRY -RDWYS AREA 1 AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 2,022 305,384 5,000 165,123 200,000 200,000 1.124 730 0 478 1.200 900 3,146 306,114 5,000 165,601 201,200 200,900 32,511 0 5,000 0 0 5,000 32,511 0 5,000 0 0 5,000 32,511 0 5,000 0 0 5,000 ( 29,364) 306,114 0 165,601 201,200 195,900 236 of 265 8 -06 -2021 06:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 431 -CAP RCVRY -RDWYS AREA 1 AS OF: JUNE 30TH, 2021 REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455921 CapitalRcvey- RoadwaysSrvArea 2.022 305.384 5,000 165,123 200.000 200.000 TOTAL Fees 2,022 305,384 5,000 165,123 200,000 200,000 Miscellaneous 000 - 491000 Interest Earned 1,124 730 0 194 600 300 000 - 491200 Investment Income 0 0 0 284 600 600 TOTAL Miscellaneous 1,124 730 0 478 1.200 900 TOTAL REVENUES 3,146 306,114 5,000 165,601 201,200 200,900 237 of 265 8 -06 -2021 06:56 AM 431 -CAP RCVRY -RDWYS AREA 1 GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Professional Services 101 - 541300 Professional Services 0 0 51000 0 0 5 000 TOTAL Professional Services 0 0 5,000 0 0 5,000 Fund Charges /Transfers 101- 548404 Transfer Out - Capital Projec 32,511 0 0 0 0 0 TOTAL Fund Charges /Transfers 32,511 0 0 0 0 0 TOTAL NON DEPARTMENTAL 32,511 0 5,000 0 0 5,000 TOTAL GENERAL GOVERNMENT 32,511 0 5,000 0 0 5,000 238 of 265 KN 5M W III • The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2019-20 2020-21 2021g22 Actual Estimate Bud et Revenue Fees $130,495 $120,000 $120,000 Miscellaneous 377 300 400 Total $130,871 $120,300 $120,400 Expenses Non Departmental $0 $39,148 $29,000 Total $0 $39,148 $29,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021-22 Budget will be set at $29,000. $5,000 will be for any professional services or studies that need to be completed and $24,000 is the expected payment for the development of Ripps-Kruesler Road. 239 of 265 8 -06 -2021 06:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 432 -CAP RCVRY -RDWYS AREA 2 AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 63,067 130,495 5,000 99,807 120,000 120,000 178 377 0 203 300 400 63,246 130,871 5,000 100,009 120,300 120,400 48,265 0 51000 39,148 39,148, 29,000 48,265 0 5,000 39,148 39,148 29,000 48,265 0 5,000 39,148 39,148 29,000 14,981 130,871 0 60,861 81,152 91,400 240 of 265 8 -06 -2021 06:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 432 -CAP RCVRY -RDWYS AREA 2 AS OF: JUNE 30TH, 2021 REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455922 CapitalRcvey- RoadwaysSrvArea 63.067 130.495 5,000 99.807 120.000 120.000 TOTAL Fees 63,067 130,495 5,000 99,807 120,000 120,000 Miscellaneous 000 - 491000 Interest Earned 178 377 0 89 100 200 000 - 491200 Investment Income 0 0 0 114 200 200 TOTAL Miscellaneous 178 377 0 203 300 400 TOTAL REVENUES 63,246 130,871 5,000 100,009 120,300 120,400 241 of 265 8 -06 -2021 06:56 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 432 -CAP RCVRY -RDWYS AREA 2 AS OF: JUNE 30TH, 2021 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL City Assistance 101- 537600 Development Incentive Fund 0 0 0 39.148 39,148 24,000 TOTAL City Assistance 0 0 0 39,148 39,148 24,000 Professional Services 101- 541300 Professional Services 0 0 5,000 0 0 5.000 TOTAL Professional Services 0 0 5,000 0 0 5,000 Fund Charges /Transfers 101- 548404 Transfer Out - Capital Projec 48,265 0 0 0 0 0 TOTAL Fund Charges /Transfers 48,265 0 0 0 0 0 TOTAL NON DEPARTMENTAL 48,265 0 5,000 39,148 39,148 29,000 TOTAL GENERAL GOVERNMENT 48,265 0 5,000 39,148 39,148 29,000 242 of 265 A DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2019 -20 2020 -21 2021 -22 Actual Estimate Budget Revenue Fees $411,629 $500,000 $400,000 Miscellaneous 837 1000 1500 Total $412,466 $501,000 $401,500 Expenses Non Departmental $0 $0 $5,000 Total $0 $0 $5,000 tielej : l • _► 19711 Z__ The FY 2021 -22 Budget will be set at $5,000 for any professional services or studies that need to be completed. 243 of 265 8 -06 -2021 06:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 433 -CAP RCVRY -RDWYS AREA 3 AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 69,787 411,629 5,000 468,314 500,000 400,000 142 837 0 775 11000 1.500 69,929 412,466 5,000 469,090 501,000 401,500 34,760 0 5,000 0 0 5,000 34,760 0 5,000 0 0 5,000 34,760 0 5,000 0 0 5,000 35,169 412,466 0 469,090 501,000 396,500 244 of 265 8 -06 -2021 06:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 433 -CAP RCVRY -RDWYS AREA 3 AS OF: JUNE 30TH, 2021 REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455923 CapitalRcvey- RoadwaysSrvArea 69.787 411.629 5,000 468.314 500.000 400.000 TOTAL Fees 69,787 411,629 5,000 468,314 500,000 400,000 Miscellaneous 000 - 491000 Interest Earned 142 837 0 441 500 900 000 - 491200 Investment Income 0 0 0 334 500 600 TOTAL Miscellaneous 142 837 0 775 1.000 1,500 TOTAL REVENUES 69,929 412,466 5,000 469,090 501,000 401,500 245 of 265 8 -06 -2021 06:57 AM 433 -CAP RCVRY -RDWYS AREA 3 GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Professional Services 101 - 541300 Professional Services 0 0 51000 0 0 5 000 TOTAL Professional Services 0 0 5,000 0 0 5,000 Fund Charges /Transfers 101- 548404 Transfer Out - Capital Projec 34,760 0 0 0 0 0 TOTAL Fund Charges /Transfers 34,760 0 0 0 0 0 TOTAL NON DEPARTMENTAL 34,760 0 5,000 0 0 5,000 TOTAL GENERAL GOVERNMENT 34,760 0 5,000 0 0 5,000 246 of 265 UK 345MA. III • The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2019-20 2020-21 2021g22 Actual Estimate Bud et Revenue Fees $2,696 $5,000 $5,000 Miscellaneous 29 10 65 Total $2,725 $5,010 $5,065 Expenses Non Departmental $0 $0 $5,000 Total $0 $0 $5,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2021-22 Budget will be set at $5,000 for any professional services or studies that need to be completed. 247 of 265 8 -06 -2021 06:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 434 -CAP RCVRY -RDWYS AREA 4 AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 4,044 2,696 5,000 3,033 5,000 5,000 5 29 0 7 10 65 4,049 2,725 5,000 3,040 5,010 5,065 505 0 51000 0 0 5,000 505 0 5,000 0 0 5,000 505 0 5,000 0 0 5,000 3,545 2,725 0 3,040 5,010 65 248 of 265 8 -06 -2021 06:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 434 -CAP RCVRY -RDWYS AREA 4 AS OF: JUNE 30TH, 2021 REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455924 CapitalRcvey- RoadwaysSrvArea 4.044 2.696 5,000 3.033 51000 51000 TOTAL Fees 4,044 2,696 5,000 3,033 5,000 5,000 Miscellaneous 000 - 491000 Interest Earned 5 29 0 3 5 15 000 - 491200 Investment Income 0 0 0 4 5 50 TOTAL Miscellaneous 5 29 0 7 10 65 TOTAL REVENUES 4,049 2,725 5,000 3,040 5,010 5,065 249 of 265 8 -06 -2021 06:57 AM 434 -CAP RCVRY -RDWYS AREA 4 GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Professional Services 101 - 541300 Professional Services 0 0 51000 0 0 5 000 TOTAL Professional Services 0 0 5,000 0 0 5,000 Fund Charges /Transfers 101- 548404 Transfer Out - Capital Projec 505 0 0 0 0 0 TOTAL Fund Charges /Transfers 505 0 0 0 0 0 TOTAL NON DEPARTMENTAL 505 0 5,000 0 0 5,000 TOTAL GENERAL GOVERNMENT 505 0 5,000 0 0 5,000 250 of 265 8 -06 -2021 06:55 AM 317 -PARK FUND PUBLIC ENVIRONMENT EXPENDITURES PARKLAND DEDICATION Supplies Utilitv Services Professional Services 301- 541300 Other Consl /prof Services TOTAL Professional Services Fund Charaes /Transfers Maintenance Services Operating Equipment 301 - 571000 Sign /Fixtures 301 - 571700 Improvements Under $5,000 TOTAL Operating Equipment Capital Outlay 301 - 581700 Improvements Over $5,000 TOTAL Capital Outlay TOTAL PARKLAND DEDICATION C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 4 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 5,740 5.760 25,000 0 25.000 25.000 5,740 5,760 25,000 0 25,000 25,000 470 0 0 0 0 0 9,041 0 0 0 0 0 9,511 0 0 0 0 0 86,841 0 100,000 0 100,000 100,000 86,841 0 100,000 0 100,000 100,000 102,092 5,760 251 of 265 125,000 0 125,000 125,000 INTO I0X19143II =] 7_1 IN ' /aIJ�1 � -- . The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund - raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Revenue Fees 2019 -20 2020 -21 2021 -22 Budget Actual Estimate Budget Revenue Fees $9,024 $3,200 $16,000 Fund Transfers 0 0 7,200 Miscellaneous 854 200 200 Total $10,058 $3,400 $23,400 Expenses Supplies $63 $200 $200 City Support Services 6,393 12,000 12,000 Operating Equipment 4,000 9,000 11,200 Total $10,456 $21,200 $23,400 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2021 -22 is expected to increase from the FY 2020 -21 with more book sales. Expenses: 21 -22 Budget increase 10.4% from the FY 2020 -21 year end estimates with the purchase of replacement shelving for the bookstore. 252 of 265 8 -06 -2021 06:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 609- LIBRARY BOARD AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 21,365 9,204 20,000 4,119 3,200 16,000 0 0 0 0 0 7,200 1,861 854 1,200 101 200 200 23,226 10,058 21,200 4,220 3,400 23,400 19 664 10,456 21,200 4.541 21,200 23,400 19.664 10.456 21.200 4.541 21.200 23.400 19,664 10,456 21,200 4,541 21,200 23,400 3,562 ( 399) 0 ( 321) ( 17,800) 0 253 of 265 8 -06 -2021 06:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 609- LIBRARY BOARD AS OF: JUNE 30TH, 2021 REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458100 Sale of Merchandise 21.365 9.204 20.000 4,119 3.200 16.000 TOTAL Fees 21,365 9,204 20,000 4,119 3,200 16,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 0 0 0 7,200 TOTAL Fund Transfers 0 0 0 0 0 7,200 Miscellaneous 000 - 491000 Interest Earned 690 272 400 48 100 100 000 - 491200 Investment Income 1,163 578 600 42 100 100 000 - 493000 Donations 0 0 200 0 0 0 000- 497000 Misc. Income - Library 8 4 0 11 0 0 TOTAL Miscellaneous 1,861 854 1,200 101 200 200 TOTAL REVENUES 23,226 10,058 21,200 4,220 3,400 23,400 254 of 265 8 -06 -2021 06:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 609- LIBRARY BOARD AS OF: JUNE 30TH, 2021 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Supplies 101 - 521000 Operating Supplies 242 63 200 144 200 200 TOTAL Supplies 242 63 200 144 200 200 City Support Services 101- 532800 Special Events 9,432 6.393 12,000 4.397 12.000 12.000 TOTAL City Support Services 9,432 6,393 12,000 4,397 12,000 12,000 City Assistance Professional Services Fund Charges /Transfers Operating Equipment 101 - 571000 Furniture & Fixtures 0 0 0 0 0 1,200 101 - 571400 Library Materials 91990 4,000 91000 0 9,000 10.000 TOTAL Operating Equipment 9,990 4,000 9,000 0 9,000 11,200 Capital Outlay TOTAL NON DEPARTMENTAL 19,664 10,456 21,200 4,541 21,200 23,400 TOTAL GENERAL GOVERNMENT 19,664 10,456 21,200 4,541 21,200 23,400 TOTAL EXPENDITURES 19,664 10,456 21,200 4,541 21,200 23,400 255 of 265 MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. DESCRIPTION This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Revenue Fees Fund Transfers Total Expenses Supplies Operations Support Staff Support Professional Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS 2019 -20 2020 -21 2021 -22 Actual ! Estimate Budaet $43 $1,000 $1,000 169 5,250 10,750 $212 $6,250 $19,750 $100 $900 $1,500 0 0 500 69 2,250 5,150 0 1,600 1,600 0 1,500 3,000 $169 $6,250 $11,750 Revenues: Revenue for FY 2021 -22 will remain at the same funding allocation as FY 2020 -21. Expenses: The FY 2019 -20 Budget. 256 of 265 20 -21 Budget will remain the as the 8 -06 -2021 06:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 615 - HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2021 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 813 43 1,000 521 1,000 1,000 2,871 169 10,750 0 5,250 10,750 17 0 0 0 0 0 3,701 212 11,750 521 6,250 11,750 2,871 169 11,750 3.009 6,250 11,750 2.871 169 11.750 3.009 6.250 11.750 2,871 169 11,750 3,009 6,250 11,750 830 43 0 ( 2,488) 0 0 257 of 265 8 -06 -2021 06:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 615 - HISTORICAL COMMITTEE AS OF: JUNE 30TH, 2021 REVENUES (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458100 Sale of Merchandise 813 43 11000 521 11000 11000 TOTAL Fees 813 43 1,000 521 1,000 1,000 Fund Transfers 000 - 486101 Transfer In- General Fund 0 0 10,750 0 5,250 10,750 000 - 486106 Transfer In- Special Events 2,871 169 0 0 0 0 TOTAL Fund Transfers 2,871 169 10,750 0 5,250 10,750 Miscellaneous 000 - 497000 Misc. Income 17 0 0 0 0 0 TOTAL Miscellaneous 17 0 0 0 0 0 TOTAL REVENUES 3,701 212 11,750 521 6,250 11,750 258 of 265 8 -06 -2021 06:57 AM 615 - HISTORICAL COMMITTEE CULTURAL EXPENDITURES HISTORICAL COMMITTEE Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JUNE 30TH, 2021 PAGE: 3 (-------- - - - - -- 2020 -2021 --------------- )( -- - - - - -- 2021 -2022 -- - - - - -) 2018 -2019 2019 -2020 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 609 - 521000 Operating Supplies 1,187 100 1,500 247 900 1,500 TOTAL Supplies 1,187 100 1,500 247 900 1,500 Qperations Support 2,871 169 11,750 3,009 6,250 11,750 609 - 534200 Printing & Binding 84 0 500 0 0 500 TOTAL Operations Support 84 0 500 0 0 500 Staff Support 609 - 535200 Awards 131 69 1,000 0 250 1,000 609 - 535300 Memberships 0 0 150 0 0 150 609 - 535500 Training /Travel 0 0 4,000 0 2,000 4 000 TOTAL Staff Support 131 69 5,150 0 2,250 5,150 Professional Services 609 - 541300 Other Consl /Prof Services 1,469 0 1,600 0 1,600 1,600 TOTAL Professional Services 1,469 0 1,600 0 1,600 1,600 Qperating Equipment 609- 571810 Event Banners 0 0 3,000 2,762 11500 3,000 TOTAL Operating Equipment 0 0 3,000 2,762 1,500 3,000 TOTAL HISTORICAL COMMITTEE 2,871 169 11,750 3,009 6,250 11,750 TOTAL CULTURAL 2,871 169 11,750 3,009 6,250 11,750 TOTAL EXPENDITURES 2,871 169 11,750 3,009 6,250 11,750 259 of 265 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water /sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. 260 of 265 Glossary Capital Improvements Capital Outlay Cash Cash Basis Certificates of Obligation Expenditures for the construction, purchase, or renovation of City facilities or property. Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Currency on hand with the bank. An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Tax supported bonds similar ho general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter Adocument that establishes the city's governmental structure and provides distribution of powers and duties. |n order tobe implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting ao the legislative and policy-making bodof the City. CRM Client Resource Management -a type of software for tracking dutos, events, and clients. Debt Service Payments on debt made up of principle and interest following o set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified bylaw. Department Afunotiuna| group of the City with related activities aimed at accomplishing a major City service or program. Depreciation |n accounting, this isonnnoesh expense that reduces the value ufa capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount ofproperty taxes from the properties nn the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. 261 of 265 Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. Fixed Assets Assets of a long -term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department /Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I &S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. 262 of 265 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments -in -lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments -in -lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M &O Acronym for "maintenance and operations ". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. 263 of 265 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M &O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. 264 of 265 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. 265 of 265 Agenda No. 15. ei 10UM City Council August 24, 2021 Meeting: Department: City Secretary Subject: Public Hearing on the Proposed Tax Rate - Conduct a public hearing regarding the adoption of the FY 2021 -22 Tax Rate. (Firstpublic hearing) (M. Browne /B. James /J. Walters) At the August 10, 2021, regular session the City Council, by record vote, established a proposed preliminary maximum tax rate of $0.5121, per $100 of value, with the M &O rate at $0.3517 and the I &S portion of $0.1604. To Voter- Approval Rate is $0.5242 and the proposed rate is lower which means the tax rate does not have to be on the upcoming November ballot. In accordance with Chapter 26.05(d) of the State's Property Tax Code, a governing body must hold a public hearing on the tax rate if the proposed tax rate exceeds the lower of the no- new - revenue tax rate or the voter - approval tax rate. In this case a hearing is not required as the proposed rate does not exceed the lower no- new - revenue rate of $0.5146. The first public hearing is tonight, August 24, 2021. A second public hearing will be conducted at the September 7, 2021 regular session. During the final tax rate adoption process Council can approve a lower rate at that time, however they will not be able to approve a rate higher than this without republishing the notices and potentially holding an additional public hearing. Due to timing constraints set by the State Tax Code 26.05(a), the latest council could set a new preliminary rate is September 7, 2021 without calling special meetings or declaring an emergency reading of the tax rate ordinance. FY 2021 -22 FY 2020 -21 ..m..m. ..m..m. .m..m..m .m..m..m. ..m. m. Property Tax Rate $0.5121/100 $0.5121/100 Maintenance & Operations Rate $0.3517/100 $0.3470/100 No- New - Revenue Rate $0.5146/100 $0.5079/100 No- New - Revenue Maintenance & Operations Rate $0.3515/100 $0.3475/100: Voter - Approval Rate $0.5242/100 $0.5247/100 Debt Rate $0.1604/100 $0.1651/100 Agenda No. 16. ei Olum City Council August 24, 2021 Meeting: Department: Human Resources Subject: workshop on City Merit Program - Discussion regarding the City Merit Program. (M. Browne /C. Kelm /J. Kurz) The performance management process is used to set expectations, set goals, document performance, provide periodic feedback on performance, and to identify areas where improvement is needed. Annual performance evaluations also serve as the basis for merit increases. The City's merit program is a tool to reward high performers and those who consistently exceed performance standards. The topic of merit has been raised during several recent compensation exercises (Class & Comp, compression, etc.). Staff has conducted a review of the City's current program. The review included identification of pros & cons of the current program, compilation of benchmark data and potential alternative program options. Staff is recommending retention of the City's current program with some minor modifications, but is seeking feedback from Council on the future and direction of the merit program. ei IRIUM City Council August 24, 2021 Meeting: Department: City Secretary Agenda No. 18. Subject: The City Council will meet in Closed Session as permitted by section 551.071 of the Texas Government Code to confer and receive legal advice about the contemplated litigation and /or a settlement offer concerning the Opioid Litigation Settlement. BACKGROUND The City Council held a Regular City Council meeting on