21-R-129 - Contract with Texas Sterling Construction Co relating to the Tri-County Parkway ProjectRESOLUTION NO. 21 -R -129
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING A CONTRACT WITH TEXAS STERLING
CONSTRUCTION CO. RELATING TO THE TRI- COUNTY PARKWAY
PROJECT AND AUTHORIZING THE BUDGET EXPENDITURES FOR
THE PROJECT
WHEREAS, The City staff of the City of Schertz (the "City ") has recommended that the
City accept the bid from Texas Sterling Construction Co. relating to the Tri- County Parkway
Project and approve the project expenditures; and
WHEREAS, City staff has received qualifications indicating that Texas Sterling
Construction Co. is qualified to provide such services for the City; and
WHEREAS, the project will be funded from the $5,290,000.00 Schertz Economic
Development Corporation funds allocation for this purpose by Resolutions 2019 -19 and 2021 -10,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
Section 1. The City Council hereby authorizes the City Manager to execute and deliver
the contract with Texas Sterling Construction Co. for an amount of $4,524,163.98 with an amount
not to exceed $4,900,000.00.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City Council
hereby declares that this Resolution would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
PASSED AND ADOPTED, this 7th day of December, 2021.
CITY OF SCHERTZ, TEXAS
Ra12'l1,Gut4r ez, Mayor
ATTEST:
B-reiaa Dennis, City Secretary
(CITY SEAL)
50506221.1 - 2 -
own
mom mom
HALFF
September 28, 2021
John Nowak, P.E.
Engineer
City of Schertz Engineering & Public Works
10 Commercial Place
Building 2
Schertz, TX 78154
RE: Tri County Parkway Project #2021-017
Dear Mr. Nowak:
AVO 35005.002
On September 21, 2021, bids were opened for the Tri County Parkway Project. Six (6) bids
were received. After review of the bid packages, the lowest bidder was Texas Sterling
Construction Co., as seen in this table below:
Bid Total
$4, 514,'1 t73. �i3
*Corrected based on unit price.
Halff Associates followed up with three references on three different projects listed on the
contractor's project list. The contractor was described as qualified for carrying out the work of
each respective project. In addition to this, good quality of work and quick adaptation to changes
were also types of responses given for the contractor's efforts on the referenced projects.
Therefore, should the City of Schertz find the contractor responsive, Halff Associates, Inc.
recommends proceeding with a contract to Texas Sterling Construction Co., for the bid of
$4,524,163.98.
Please call me at (210) 704 -1359 if you have any questions or comments.
Respectfully,
HALFF ASSOCIATES, INC.
Marcos Diaz, P.E.
Public Works Team Leader
HALFF ASSOCIATES, INC.
100 NE LOOP 410, SUITE 200 TEL ) 210) 798 -1095 W W W HALFF COM
SAN ANTONIO, TX 78216 -4741 FAX (210) 798 -1896
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AGREEMENT
BETWEEN OWNER AND CONTRACTOR
FOR CONSTRUCTION CONTRACT (STIPULATED PRICE)
THIS AGREEMENT is by and between City of Schertz ( "Owner ") and
( "Contractor ")
Owner and Contractor hereby agree as follows:
ARTICLE 1— WORK
1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The Work
is generally described as follows:
ARTICLE 2 —THE PROJECT
2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as
follows: AVIATION HEIGHTS WATERLINE IMPROVEMENTS — PHASES 5, 6, & 7
ARTICLE 3 — ENGINEER
3.01 The part of the Project that pertains to the Work has been designed by Ford Engineering Inc.
3.02 The Owner has retained the City of Schertz Engineering Department ( "Engineer ") to act as
Owner's representative, assume all duties and responsibilities, and have the rights and authority
assigned to Engineer in the Contract Documents in connection with the completion of the Work
in accordance with the Contract Documents.
ARTICLE 4 — CONTRACT TIMES
4.01 Time of the Essence
A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness
for final payment as stated in the Contract Documents are of the essence of the Contract.
4.02 Contract Times: Days
A. The Work is expected to be substantially completed within 420 calendar days after the date
when the Contract Times commence to run as provided in Paragraph 4.01 of the General
Conditions, and completed and ready for final payment in accordance with Paragraph 15.06
of the General Conditions within 30 calendar days after the date of substantial completion.
4.03 Liquidated Damages
A. Contractor and Owner recognize that time is of the essence as stated in Paragraph 4.01 above
and that Owner will suffer financial and other losses if the Work is not completed and
Milestones not achieved within the times specified in Paragraph 4.02 above, plus any
extensions thereof allowed in accordance with the Contract. The Contractor acknowledges
and recognizes that the Owner is entitled to full and beneficial occupancy and use of the
completed work following expiration of the Contract Time. The Contractor further
acknowledges and agrees that, if the Contractor fails to substantially, or cause the Substantial
Completion of any portion of the Work within the Contract time, the Owner will sustain
Page A -1 of 7
actual damages as a result of such failure. The exact amount of such damages will be difficult
to ascertain. Therefore, the Owner and Contractor agree that, if the Contractor shall neglect,
fail, or refuse to achieve substantial completion of the Work by the Substantial Completion
date, subject to proper extension granted by the Owner, then the Contractor agrees to pay
the Owner the sum of:
1. Six hundred dollars ($600.00) per day for each day in which such Work is not completed,
not as penalty, but as liquidated damages, for the damages ( "Liquidated Damages ") that
would be suffered by Owner as a result of delay for each and every calendar day that
the Contractor shall have failed to have completed the Work as required herein. The
Liquidated Damages shall be in lieu of any and all other damages which may be incurred
by Owner as a result of the failure of Contractor to complete within the Contract Time.
ARTICLE 5 — CONTRACT PRICE
5.01 Owner shall pay Contractor for completion of the Work in accordance with the Contract
Documents the amounts that follow, subject to adjustment under the Contract:
A. For all Unit Price Work, an amount equal to the sum of the extended prices (established for
each separately identified item of Unit Price Work by multiplying the unit price times the
actual quantity of that item):
Unit Price Work
Item Description Estimated Unit Extended
Unit
No. -Quantity Price Price
Total of all Extended Prices for Unit Price Work (subject to final adjustment $
based on actual auantities)
The extended prices for Unit Price Work set forth as of the Effective Date of the Contract are
based on estimated quantities. As provided in Paragraph 13.03 of the General Conditions,
estimated quantities are not guaranteed, and determinations of actual quantities and
classifications are to be made by Engineer.
ARTICLE 6 — PAYMENT PROCEDURES
6.01 Submittal and Processing of Payments
A. Contractor shall submit Applications for Payment in accordance with Article 15 of the General
Conditions. Applications for Payment will be processed by Engineer as provided in the
General Conditions.
Page A -2 of 7
6.02 Progress Payments; Retainage
A. Owner shall make progress payments on account of the Contract Price on the basis of
Contractor's Applications for Payment on or about the 30th day of each month during
performance of the Work as provided in Paragraph 6.02.A.1 below, provided that such
Applications for Payment have been submitted in a timely manner and otherwise meet the
requirements of the Contract. All such payments will be measured by the Schedule of Values
established as provided in the General Conditions (and in the case of Unit Price Work based
on the number of units completed) or, in the event there is no Schedule of Values, as
provided elsewhere in the Contract.
1. Prior to Substantial Completion, progress payments will be made in an amount equal to
the percentage indicated below but, in each case, less the aggregate of payments
previously made and less such amounts as Owner may withhold, including but not
limited to liquidated damages, in accordance with the Contract
a. 95 percent of Work completed (with the balance being retainage); and
b. 95 percent of cost of materials and equipment not incorporated in the Work (with
the balance being retainage).
B. Upon Substantial Completion, Owner shall pay an amount sufficient to increase total
payments to Contractor to the full amount of the contract, less such amounts set off by
Owner pursuant to Paragraph 15.01.E of the General Conditions, and less such amounts as
the Engineer shall determine for incomplete Work, retainage applicable to such work and
unsettled claims.
6.03 final Payment
A. Upon final completion and acceptance of the Work in accordance with Paragraph 15.06 of
the General Conditions, Owner shall pay the remainder of the Contract Price as
recommended by Engineer as provided in said Paragraph 15.06.
ARTICLE 7 — INTEREST
7.01 All amounts not paid when due shall bear interest at the maximum rate allowed by law, not to
exceed 1% per month.
ARTICLE 8 — CONTRACTOR'S REPRESENTATIONS
8.01 In order to induce Owner to enter into this Contract, Contractor makes the following
representations:
A. Contractor has examined and carefully studied the Contract Documents, and any data and
reference items identified in the Contract Documents.
B. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site
and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site
conditions that may affect cost, progress, and performance of the Work.
C. Contractor is familiar with and is satisfied as to all Laws and Regulations that may affect cost,
progress, and performance of the Work.
D. Contractor has carefully studied all: (1) reports of explorations and tests of subsurface
conditions at or adjacent to the Site and all drawings of physical conditions relating to existing
surface or subsurface structures at the Site that have been identified in the Supplementary
Conditions, especially with respect to Technical Data in such reports and drawings, and (2)
Page A -3 of 7
reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent
to the Site that have been identified in the Supplementary Conditions, especially with respect
to Technical Data in such reports and drawings.
E. Contractor has considered the information known to Contractor itself; information
commonly known to contractors doing business in the locality of the Site; information and
observations obtained from visits to the Site; the Contract Documents; and the Site - related
reports and drawings identified in the Contract Documents, with respect to the effect of such
information, observations, and documents on (1) the cost, progress, and performance of the
Work; (2) the means, methods, techniques, sequences, and procedures of construction to be
employed by Contractor; and (3) Contractor's safety precautions and programs.
F. Based on the information and observations referred to in the preceding paragraph,
Contractor agrees that no further examinations, investigations, explorations, tests, studies,
or data are necessary for the performance of the Work at the Contract Price, within the
Contract Times, and in accordance with the other terms and conditions of the Contract.
G. Contractor is aware of the general nature of work to be performed by Owner and others at
the Site that relates to the Work as indicated in the Contract Documents.
H. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or
discrepancies that Contractor has discovered in the Contract Documents, and the written
resolution thereof by Engineer is acceptable to Contractor.
I. The Contract Documents are generally sufficient to indicate and convey understanding of all
terms and conditions for performance and furnishing of the Work.
J. Contractor's entry into this Contract constitutes an incontrovertible representation by
Contractor that without exception all prices in the Agreement are premised upon performing
and furnishing the Work required by the Contract Documents.
ARTICLE 9 — CONTRACT DOCUMENTS
9.01 Contents
A. The Contract Documents consist of the following:
This Agreement (pages A -1 to A -7, inclusive).
2. Performance bond (pages'PB -1 to PB -3, inclusive).
Payment bond (pages PYB -1 to PYB -3, inclusive).
4. General Conditions consisting of 73 pages of a modified version of EJCDC C -700, having
a title page with the general title: STANDARD GENERAL CONDITIONS OF THE
CONSTRUCTION CONTRACT.
Supplementary Conditions (pages SC -1 to SC -2, inclusive).
Specifications as listed in the table of contents of the Project Manual.
Drawings (not attached but incorporated by reference) consisting of various sheets with
each sheet bearing the following general title:
Aviation Heights Water Line Improvements— Phase 5 17 sheets
b. Aviation Heights Water Line Improvements — Phase 6 13 sheets
c. Aviation Heights Water Line Improvements — Phase 7 13 sheets
Page A-4 of 7
8. Addenda (numbers _ to __, inclusive).
9. Exhibits to this Agreement (enumerated as follows):
a. Contractor's Bid (pages BF -1 to BF -5, inclusive).
10. The following which may be delivered or issued on or after the Effective Date of the
Contract and are not attached hereto:
a. Notice to Proceed.
b. Work Change Directives.
c. Change Orders.
d. Field Orders.
B. The documents listed in Paragraph 9.01.A are attached to this Agreement (except as
expressly noted otherwise above).
C. There are no Contract Documents other than those listed above in this Article 9.
D. The Contract Documents may only be amended, modified, or supplemented as provided in
the General Conditions.
ARTICLE 10 — MISCELLANEOUS
10.01 Terms
A. Terms used in this Agreement will have the meanings stated in the General Conditions and
the Supplementary Conditions.
10.02 Assignment of Contract
A. Unless expressly agreed to elsewhere in the Contract, no assignment by a party hereto of
any rights under or interests in the Contract will be binding on another party hereto without
the written consent of the party sought to be bound; and, specifically but without limitation,
money that may become due and money that is due may not be assigned without such
consent (except to the extent that the effect of this restriction may be limited by law), and
unless specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility under the
Contract Documents.
10.03 Successors and Assigns
A. Owner and Contractor each binds itself, its successors, assigns, and legal representatives to
the other party hereto, its successors, assigns, and legal representatives in respect to all
covenants, agreements, and obligations contained in the Contract Documents.
10.04 Severability
A. Any provision or part of the Contract Documents held to be void or unenforceable under any
Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be
valid and binding upon Owner and Contractor, who agree that the Contract Documents shall
be reformed to replace such stricken provision or part thereof with a valid and enforceable
provision that comes as close as possible to expressing the intention of the stricken provision.
Page A -5 of 7
10.05 Contractor's Certifications
A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive
practices in competing for or in executing the Contract. For the purposes of this Paragraph
10.05:
1. "corrupt practice" means the offering, giving, receiving, or soliciting of anything of value
likely to influence the action of a public official in the bidding process or in the Contract
execution;
2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to
influence the bidding process or the execution of the Contract to the detriment of
Owner, (b) to establish Bid or Contract prices at artificial non - competitive levels, or (c)
to deprive Owner of the benefits of free and open competition;
3. "collusive practice" means a scheme or arrangement between two or more Bidders,
with or without the knowledge of Owner, a purpose of which is to establish Bid prices
at artificial, non - competitive levels; and
4. "coercive practice" means harming or threatening to harm, directly or indirectly,
persons or their property to influence their participation in the bidding process or affect
the execution of the Contract.
10.06 Other Provisions
A. Owner stipulates that if the General Conditions that are made a part of this Contract are
based on EJCDC® C -700, Standard General Conditions for the Construction Contract,
published by the Engineers Joint Contract Documents Committee ®, and if Owner is the party
that has furnished said General Conditions, then Owner has plainly shown all modifications
to the standard wording of such published document to the Contractor, through a process
such as highlighting or "track changes" (redline /strikeout), or in the Supplementary
Conditions.
Page A -6 of 7
IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement.
This Agreement will be effective on (which is the Effective Date of the Contract).
OWNER: CONTRACTOR:
By:
By:
Title:
Title:
(If Contractor is a corporation, a partnership, or a
joint venture, attach evidence of authority to sign.)
Attest:
Attest:
Title:
Title:
Address for giving notices:
Address for giving notices:
License No.:
(where applicable)
(If Owner is a corporation, attach evidence of authority
to sign. If Owner is a public body, attach evidence of
authority to sign and resolution or other documents
authorizing execution of this Agreement.)
Page A -7 of 7