22-R-12 - Purchase 2 Generators from Holt Power SystemsRESOLUTION NO. 22 -R -12
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING THE PURCHASE OF TWO GENERATORS
FROM HOLT POWER SYSTEMS TO BE INSTALLED AT THE
NACOGDOCHES AND MORNING DRIVE WATER FACILITIES
WHEREAS, the City of Schertz (the "City ") has a need to supply backup power to its
water facilities; and
WHEREAS, permanent diesel generators are the most effective equipment available to
provide backup power generation; and
WHEREAS, Holt Power Systems holds a BuyBoard contract and provided a proposal
compliant with that contract; and
WHEREAS, the City is a member of BuyBoard and has confirmed that their procurement
methods align with the City's requirements; and
WHEREAS, the City has dedicated American Rescue Plan funds for the purchase of these
generators.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and
deliver an agreement in compliance with BuyBoard standards with Holt Power Systems for the
purchase of two generators for an amount not to exceed $198,402.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part
of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any
provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions
of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the application of
such provision to other persons and circumstances shall nevertheless be valid, and the City Council
hereby declares that this Resolution would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 11th day of January, 2022
CITY OF SCHERTZ, TEXAS
- �4 e�'-
a tierrez, Mayor
4_
ATTEST:
P �
Brenda Dennis, City Secretary
50664954.1 - 2 -
M&S ENGINEERING
ELECTRICAL I CIVIL I MEP
Bid Summary Date:1/4/2022
To: City of Schertz
Scott McClelland smcclellandCa-)schertz.com
FROM: M&S Engineering, LLC.
RE: Request for bids on the purchase of two generators.
Pro[ect Description:
On behalf of the City of Schertz, M&S Engineering requested quotes for two emergency backup generators. The
generators will be purchased directly by the City of Schertz through a purchasing cooperative (BuyBoard, Source Well, or
another approved cooperative). The quote is for equipment only but shall include deliverytojob site, submittals, warranty,
start up, load bank testing, building load test, O&M, and onsite training.
Three Bids were received by M&S:
1. Loftin Equipment— Kohler Dealer
2. Cummins Sales and Service ,
3. Holt Power Systems —Caterpillar Dealer
1— 0 (830) 229-SUB I F (B39) BBS-2170 9 P.O. BOX 970 16477 FM 311. SPRING BRANCH. TX7B07O,4P WWW.MSENGR.COM 8 TXENG FIRM #F-1394 I TBPELS FIRM #10169800
KOHLER
CUMMINS
CAT
LEAD TIME
LEAD TIME
LEAD TIME
ITEM
LOCATION
DESCRIPTION
QTY
UNIT PRICE
(WEEKS)
UNIT PRICE
(WEEKS)
UNIT PRICE
(WEEKS)
3490 MORNING DR.
450KW GENERATOR,
SCHERTZ, TX 78108
480Y/277V, 3-
1
$100,618.00
42-44
$102,690.00
38
$ 88,565.00
41-43
(MORNING DR. BOOSTER
STATION)
PHASE, DIESEL
19625 FM3009, GARDEN
50OKWGENERATOR,
2
RIDGE, TX 78266
4BOY/277V, 3-
1
$100,099.00
42-44
$102,910.00
38
$ 91,800.00
41-43
(NACOGDOCHES EST)
PHASE, DIESEL
19625 FM3009, GARDEN
60OKWGENERATOR,
ALT 2
RIDGE, TX 78266
480Y/277V, 3-
1
$130,695.00
42-44
$168,480.00
38
$112,350.00
41-43
(NACOGDOCHES EST)
PHASE, DIESEL
I
I
I
I
TOTAL
$ 200,717.00
$ 205,600.00
$ 180,365.00
$ 231,313.00
$ 271,170.00
$ 200,915.00
ALT TOTAL[
1— 0 (830) 229-SUB I F (B39) BBS-2170 9 P.O. BOX 970 16477 FM 311. SPRING BRANCH. TX7B07O,4P WWW.MSENGR.COM 8 TXENG FIRM #F-1394 I TBPELS FIRM #10169800
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i3OWE:M —ES Y —ES 'T`EMS
Austin • Brownsville • Corpus Christi • Dallas • Edinburg • Ft Worth • Laredo • Longview • Pflugerville • San Antonio • Victoria • Waco
Quote No: 30955287
Quote Date: 1/3/2022
Quote Expires: 4/7/2022
Re: City of Schertz WSC
Morning Dr Booster Station 480V 3PH 450kW
0 24 Hour, 868 Gallon, UL142, Subbase Tank
o Buv_board Grand Total $88,565.00 (List Price $92,995.00)
o Lead Times 41 — 43 weeks
• Nacogdoches EST 480V 3PH 500kW
0 24 Hour, 868 Gallon, UL142, Subbase Tank
o Buyboard Grand Total $91,800.00 (List Price $96,390.00)
o Lead Times 41 — 43 weeks
• Nacogdoches EST Alternate 480V 3PH 600kW
0 24 Hour, 868 Gallon, UL142, Subbase Tank
o Buvboard Grand Total $112,350.00 (List Price $117,965.00)
o Lead Times 41 — 43 weeks
, Local, state, sales or taxes, which may be applicable, are not included.
Notes, Clarifications and Exceptions:
• Holt Scope of Supply is limited to those items expressly outlined in this proposal. Should there be
any uncertainty in this proposal, please call to clarify
• Current lead times have been severely impacted. Therefore, Liquidated Damages will not be
accepted. If liquidated damages apply for this project, please do not consider this a valid proposal
• Plans and Specifications were not provided at the time of pricing. If written specifications become
available please notify us so we can modify this proposal
• Commissioning of the generator equipment will match the manufacturer's recommended services
and is considered to be complete at the time of the Holt Power Systems startup unless explicitly
stated in our proposal. If additional trips are required, those will be charged at the published field
service rate for the time and date the service is rendered
Accessories & Services Included:
• Soft copy Submittals (Current lead times are 2 — 4 weeks)
• Hard copy submittals can be provided upon request
• For general drawings and spec sheets, follow this
• Delivery to jobsite
o Storage fees may apply if equipment is held for more than 60 days unless agreements
are made prior to 30 days of stated delivery dates
• (2) Full days of startup per site (normal business hours)
• Commissioning is included and to be performed once equipment is fully installed and
prestartup checklist has been completed.
• Testing of elevators and fire pumps to be done during this scheduled startup
■ Additional costs will apply if not done at this time
• Additional trip charge may apply if equipment is not completely installed
• Field tech travel is included
• Load Bank Test: 2 hours at no more than 100% load
o Resistive Only
0 50' cables will be provided
o Customer is to provide load connection within this distance
o Setup and connections of load bank to be performed by others
• Building Load Test: 2 hours of building load test to be conducted after load bank testing
• O & M and Parts manuals: electronic copy
o Additional manuals available at $250 /ea
Training will be provided
o (Videotaping costs are excluded and done by others)
Accessories & Services NOT Included:
• Factory Witness Testing, Adder available (not specified)
• Neutral Ground Resistors (not specified)
• Generator Load Side Cable Lugs
• Infrared Scanning
• Fire Marshal Testing can be provided at an additional cost
• Coordination / Arc Flash Studies and Labels
• SCADA / BMS / Fire Alarm Systems
• Independent Testing Agency
• NETA Testing
• Construction and Fuel Tank permits and/or registrations
• Offloading of equipment at jobsite
• Protection from damage after delivery
• Cleaning and /or repairs from damage done by others after delivery
• Installation of equipment shipped loose (Exhaust and Fuel Tank accessories such as Remote Fill
Station)
• Fuel for startup and testing
-HOLT POWER SYSTEMS TERMS & CONDITIONS-
Proposal This proposal is provided to meet the intention of the project equipment requirements.
Some interpretational differences between our proposal and the specifications may exist;
therefore the above bill of material contains our offer for this project. None other is
expressed or implied unless stated in writing.
Pricing This Proposal is valid for 30 days from the date of proposal unless specifically noted
otherwise.
2
Taxes & Permits This Proposal excludes any local, state and TERP applicable sales taxes, permits and
licensing. Taxes, unless otherwise stated are not included in our Proposal. Note that a
2% additional charge is required by the state of Texas for all stationary engine equipment
due to emission restrictions. This is in addition to any state and local taxes that may be
required. No permits are included in this proposal unless specified in the preceding
proposal.
Lead Time Standard delivery of proposed Caterpillar Generator Set to jobsite will be confirmed after
receipt of order and submittals are approved and credit terms are agreed.
The quoted lead -times are standard from the factory at the time of this quotation. In some
cases lead -times maybe able to be improved to assist in customer needs. Please call and
inquire about possible improved lead- times.
Note: The Caterpillar factory has mandatory factory shutdowns for two weeks in
December /January and one week in July. The length of those shutdowns will extend
lead -times on orders entered at those times. Orders, which include non - standard
features, may require additional time before shipment. Consult with your Caterpillar
dealer at the time of order.
Special Notes It is the responsibility of the customer to verify the voltage, number of poles in ATS,
terminal conductor sizes and other Bill of Material items quoted above as compared to
,the requirements of this project. Lugs for terminations are included and Project Manager
can assist with coordination to ensure compatibility. Holt Cat will not supply new lugs
once submittals are approved and equipment has been ordered.
Fuel Tank Changes occur at the municipal level in regard to fire code requirements. Unless
otherwise stated within the body of this quotation, the fuel tank included is as specified by
the written specifications of this project (if specifications were supplied at the time of
quotation). The specifications may be in conflict with City Fire Codes for the location of
the project. Responsibility for local code compliance is with the specifying engineer and
those responsible for the permits for the project.
Payment Terms Payment due in full Net 30 after delivery with approved Holt credit or COD at time of
shipment. In cases where retainage is required, a maximum of 10% retainage will be
allowed. The balance of retainage is due after startup -up/ commissioning services of
equipment provided by Holt Cat is completed. Sales tax will be added to invoice. Resale
tax certificate must be on file with the Holt credit department for tax - exempt sales.
Warranty Caterpillar's standard two (2) year warranty applies for standby applications, unless
otherwise noted. Standard manufacturer's warranty applies to all non - Caterpillar
equipment. Copies of warranty statements are available upon request.
Cancellation There will be a minimum 25% cancellation fee for orders cancelled, once placed and
accepted by Holt Power Systems. Cost of custom components, completed fabrication, or
any other work performed at the time of cancellation will be added to the cancellation fee.
If all material have been acquired the cancellation fees will be 100 %. Caterpillar content,
14 days after orders placed will be 100% of the order. Written notice of cancellation is
required.
General Clarifications
Holt Power Systems is an equipment supplier only. No fuel, wiring, connecting, hook -up,
plumbing, or other installation type labor is included in the proposal unless noted herein.
This includes any control wiring to and from the generator sets to any automatic transfer
switches, paralleling gear or other devices which HPS may or may not supply.
3
The customer is responsible for any and all installation of the above equipment. Holt
personnel will perform an installation audit prior to start -up.
Unless stated otherwise in this proposal, service and /or maintenance for this equipment
are not included. HPS product support service group can provide a quote to the end user
of this equipment for those services under a separate proposal.
All equipment needed to perform any loading or unloading of the equipment supplied by
Holt Power Systems is the responsibility of the buyer.
Holt Power Systems limits the scope of supply for this quotation to the equipment and
services listed in our bill of material. Unless specifically listed in our bill of material,
equipment not indicated is to be supplied by others. We have detailed the equipment
proposed in the bill of material. Please carefully review it to be certain it meets your
requirements.
Third party electrical testing and certifications, seismic calculations, coordination studies_,
stamped engineering calculations, emissions testing, NETA, infrared scanning, meg-
testing or other services and material not specifically included in the preceding quotation,
is not included in this proposal.
Holt Power Systems reserves the right to correct any errors or omissions.
Contracts which include penalty or liquidated damage clauses for failure to meet
promised shipping dates are not acceptable or binding on Holt Power Systems, unless
accepted and confirmed in writing by an officer of Holt Cat.
Holt Power Systems standard terms and conditions are included in the quotation and
hereby become part of this quotation. These same terms need to be noted on any
purchase order received by Holt Power Systems.
,Holt Power Systems will not be responsible for any labor or material charged by others
associated with the start -up and installation of this equipment unless previously agreed
upon in writing by HPS.
Testing & Commissioning
If included in the proposal, all on -site startup/ commissioning, testing and training will be
performed Monday through Friday during normal business hours and excluding nights,
weekends, or holidays unless agreed otherwise in writing. Additional charges may be
added for work requested to be done outside HPS's standard business hours, on
weekends, or holiday. For those instances, standard overtime rates will apply. All permits
are to be by others.
Shipping Delivery of the product unless otherwise stated is by hired independent freight carriers
that may require road permitting and other requirements which are outside the
responsibility of Holt Cat. Traffic delays and required routing may also delay deliveries.
Holt Cat is not responsible for any delays and costs associated with those delays.
Submittals An order for the equipment covered by this proposal will be accepted on a "Hold for
Submittal Release" basis. The order will not be released and scheduled for production
until written approval to proceed is received in HPS's office.
2
Authorization to proceed with submittals:
Name
Date
Purchase Order Number
Richard de los Santos
Power Systems — Sales Engineer
Cell: 210- 763 -2278
Richard.delosSantos (?kHoltCat.com
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