CIAC Agenda 11-18-20MEETING AGENDA
Schertz Capital Improvement Advisory Committee
AND
Planning & Zoning Commission
November 18, 2020
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
1 alil:1 -flit 31
Do the right thing
Do the best you can
Treat others the way you want to be treated
Work cooperatively as a team
The Capital Improeemoit Advisory Committee Nvill hold the meetill" at 6 :00p.m.,
Wednesday, November 18, 2020, at the City Council Chambers. The Planning and
Zoning Commission will hold the regularly scheduled meeting immediately following
the Capital Improvement Advisory Committee meeting. In lieu of attending these
meetings in person, residents will have the opportunity to watch the meetings via live
stream on the City's YouTube Channel.
1. CALL TO ORDER I ROLL CALL THE CAPITAL IMPROVEMENT ADVISORY
COMMITTEE MEETING
2. HEARING OF RESIDENTS
This time is set aside for any person who wishes to address the Capital Improvement Advisory Committee. Each
person should fill out the Speaker's register prior to the meeting. Presentations should be limited to no more
than three (3) minutes. Discussion by the Committee of any item not on the agenda shall be limited to statements
of specific factual information given in response to any inquiry, a recitation of existing policy in response to an
inquiry, andlor a proposal to place the item on a future agenda. The presiding officer, during the Hearing of
Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have
registered.
Residents who choose to watch the meeting via live stream, but who would like to participate in the Hearing of Residents,
should email their comments to the Planning Division, at planiiiizg@,vchei-tz.com by 5: 00p.m. on Tuesday, November 17, 2020,
so that the Planning Division may read the public comments into the record under the hearing oj'residents. In the body of the
entail please include your name, your address, phone number, agenda item number i f applicable or subject of discussion, and
your comments.
3. PUBLIC HEARING:
Planning & Zoning November 18, 2020 Page 1 of 4
A. Hold a public hearing, consider and file the semi -annual report evaluating the progress of the
city on achieving the capital improvements program and identifying any problems in
implementing the plans or administering the capital recovery fees.
4. ADJOURNMENT OF THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE
MEETING
1. CALL TO ORDER / ROLL CALL THE REGULAR PLANNING & ZONING
COMMISSION MEETING
2. HEARING OF RESIDENTS
This time is set aside for any person who wishes to address the Planning and Zoning Commission. Each person
should fill out the Speaker's register prior to the meeting. Presentations should be limited to no more than three
(3) minutes. Discussion by the Commission of any item not on the agenda shall be limited to statements of
specific factual information given in response to any inquiry, a recitation of existing policy in response to an
inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of
Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have
registered.
Residents who choose to watch the meeting via live stream, but who would like to participate in the Hearing of Residents,
should entail their comments to the Planning Division, at planning@,)schertz.com by 5: 00p.m. on Tuesdcgy, November 17, 2020,
so that the Planning Division may read the public comments into the record under the hearing of residents. In the body of the
email please include your name, your address, phone number, agenda item number if applicable or subject ofdiscussion, and
your comments.
3. INTRODUCTION:
A. Introduction and welcoming of new Planning and Zoning Commission Alternate Judy Goldick.
4. CONSENT AGENDA:
A. Minutes for the October 14, 2020 Regular Meeting.
B. PC2020 -036 Consider and act upon a request for approval of a final plat of The Parklands
Subdivision Unit 213, an approximately 7 acre tract of land situated in the John Noyes Survey
No. 259, Abstract No. 253, and the Carrol M. Gahogan, Jr. Survey No. 25, Abstract No. 142,
City of Schertz, Guadalupe County, Texas, generally located approximately 3,000 feet southeast
of the intersection between Eckhardt Road and Parklands Way.
5. PUBLIC HEARING:
The Planning and Zoning Commission will hold a public hearing related to zone change requests and replats
within this agenda. The public hearing will be opened to receive a report from staff, the applicant, the adjoining
property owners affected by the applicant's request, and any other interested persons. Upon completion, the
public hearing will be closed. The Commission will discuss and consider the application, and may request
additional information from staff or the applicant, if'required. After deliberation, the Commission is asked to
consider and act upon the following requests and make a recommendation to the City Council if necessary.
Planning & Zoning November 18, 2020 Page 2 of 4
A. ZC2020 -011 Hold a public hearing, consider and make a recommendation on a request to rezone
approximately 0.35 acres of land from Neighborhood Services District (NS) to Main Street
Mixed Use District (MSMU), located at 603 Main Street, City of Schertz,
Guadalupe County, Texas.
B. ZC2020 -012 Hold a public hearing, consider and make a recommendation on a request to rezone
approximately 0.35 acres of land from General Business District (GB) to Main Street Mixed Use
District (MSMU), located at 539 Main Street, City of Schertz,
Guadalupe County, Texas.
C. SUP2020 -003 Hold a public hearing, consider, and make a recommendation on a request for a
Specific Use Permit to allow the `Commercial Amusement, Outdoor' land use on approximately
17.5 acres of land, located at 18658 Interstate Highway 35 N, City of Schertz, Guadalupe
County, Texas, also known as Wiederstein Ranch Lot 1, Block 1.
6. WORKSHOP AND DISCUSSION:
A. Workshop, Discussion, and Possible Action regarding the Planning and Zoning Commission
Bylaws (Led by Commissioners)
7. REQUESTS AND ANNOUNCEMENTS:
A. Requests by Commissioners to place items on a future Planning and Zoning Agenda
B. Announcements by Commissioners
• City and community events attended and to be attended
• Continuing education events attended and to be attended
C. Announcements by City Staff.
• City and community events attended and to be attended.
• NEW SITE PLAN APPLICATIONS: There were no new site plan applications
submitted to the Planning and Community Development Department between October
23, 2020 and November 13, 2020.
8. ADJOURNMENT OF THE REGULAR MEETING
CERTIFICATION
I, Nick Koplyay, Planner, of the City of Schertz, Texas, do hereby certify that the above agenda was posted on the official
bulletin boards on this the 13th day of November, 2020 at 12:00 p.m., which is a place readily accessible to the public at all
times and that said notice was posted in accordance with chapter 551, Texas Government Code.
Nick Koplyay
Nick Koplyay, Planner
I certify that the attached notice and agenda of items to be considered by the Schertz Planning & Zoning Commission
was removed from the official bulletin hoard on day of _ , 2020.
title:
This facili4, is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available.
If you require special assistance or have a request for sign interpretative services or other services please call 619 -1030 at ?,
Planning & Zoning November 18, 2020 Page 3 of 4
least 24 hours in advance of meeting.
The Planning and Zoning Commission for the City of Schertz reserves the right to adjourn into executive session at any time
during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act.
Executive Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and presence of any
subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter
551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may
be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of
the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all
elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in
reliance on this opinion.
Planning & Zoning November 18, 2020 Page 4 of 4
OOMMUNrrY
SCHIJERTZ, I OR UWry
PLANNING AND ZONING COMMISSION MECTIN "'G: 11/18/2020
Agenda Item, 3 A
TO: Planning and Zoning Commission
PREPARED BY: James Walters, Finance Director
SUBJECT: Hold a public hearing, consider and file the semi - annual report evaluating the progress
of the city on achieving the capital improvements program and identifying any problems
in implementing the plans or administering the capital recovery fees.
GENERAL INFORMATION
Section 395.058 (c) (4) of the Texas Local Government Code requires the Capital Improvements
Advisory Committee (CIAO) to file semi - annual reports with respect to the progress of the capital
improvements plan and report to City Council any perceived inequities in implementing the plan or
imposing impact fees. Section 90 -158 of the City's Code of Ordinance includes this same requirement.
The two expenses to the Capital Impact Fee Funds for this period were investment management fees for
the sewer impact fees and charges to both the Water and Sewer Impact Fee Funds for the Water & Sewer
Master Plans and Impact Fee studies. The studies had combined expenditures of $216,305.87 for this
period and will have an additional $283,694.13 of expenses to close out the contracts in FY 2020 -21.
Project expenses for Water Impact Fee projects were $1,161,122.42 for the Corbett Elevated Tank Project
for construction of the tank using up the allocated water impact fee funds. The remaining project
expenditures are funded by the Water & Sewer operational funds and not impact fees.
There were no project expenses for the Sewer Impact Fee projects. No additional work has been done on
the temporary leased treatment plant. The sewer trunk line had $135,450.19 in expenses which came out
of bond funds and not impact fees.
There were no Project Expenses for any Roadway Impact Fee projects.
Project Status:
1 • Corbett Elevated Water Storage Tank Project update: The electrical and SCADA work
continued throughout August. Delays in the electrical and final pump station work delayed the initial start up to late August. The tank
is expected to be filled for the first time in early September. The onsite paving was completed in August and the work on the site
fence continued throughout August.
2. Woman Hollering Creek Wastewater Interceptor Main and Lift Station Project Update: City staff is
reviewing final construction plans and specifications submitted by CobbFendley. Staff also continues to work on the Final Plat and
Site Plan processes. The total number of easements acquired is 20 out of a total of 21. Negotiation of the final needed easement is in
process. The project is expected to be advertised for bid this Fall.
3. Water and Wastewater Master Plan Update and Impact Fee Study Project Update: Meeting
scheduled for September for Consultant to review water and wastewater models with City Staff.
The attached report is the semi - annual report from April 1, 2020 through September 30, 2020.
STAFF NOTE: Roadway Impact Fees will now be included in this report. A new page at the end of
the report has been added to show revenues, expenditures, and balances for the period. Once
projects are identified, a new report showing projects and funding allocation will be added.
STAFF ANALYSIS AND RECOMMENDATION
Staff recommends the CIAC accept this report and file the semi - annual report with City Council. The
semi - annual report will consist of the items presented to the CIAC and the draft minutes from this meeting.
Attachments
Capital Recovery Balance Report
CITY OF SCHERTZ
CAPITAL RECOVERY IMPACT FEE REPORT
APRIL 1, 2020 TO SEPTEMBER 30, 2020
Apr 1, 2020 to Sept 30, 2020
Estimated Cost of Unfunded Projects
Corbett Ground Storage Tank 5,000,000.00
NE Quad Distribution Mains 1,300,000.00
Impact Fee Study Update 127,216.28
Woman Hollering Trunk Line 7,860,000.00
Cibolo West Trunk Line 6,000,000.00
Impact Fee Study Update 156,477.85
Total Unfunded Project Costs
6,427,216.28 14,016,477.85 20,443,694.13
Unfunded Projects to Ending Unallocated Impact Fee Balance 2 1,298,548.58 (6,670,643.79) (5,372,095.21)
1 Allocated Impact Fee Balances only include Capital Recovery funds and not funds from any other source. It also
assumes Capital Recovery Funds are used first when allocated.
2 Negative Unfunded Projects to Ending Impact Fee Balance to be funded by future revenues or
through other sources
""`_ .** IMPACTS FEES ****"`*****`°
Water
Sewer
Total
Beginning Allocated Impact Fee Balance
1,161,122.42
152,267.99
1,313,390.41
Net Change in Allocted Impact Fees
1,161,122.42
1,161,122.42
0.00
Ending Allocated Impact Fee Balance
0.00
152,267.99
152,267.99
Beginning Unallocated Impact Fee Balance
7,080,227.76
7,125,712.81
14,205,940.57
Revenues:
Impact Fees
680,106.00
361,985.48
1,042,091.48
Transfer In
0.00
0.00
0.00
Interest Earned
232.44
118.82
351.26
Investments Income
22,499.69
19,295.03
41,794.72
Misc Income
0.00
0.00
0.00
Reimbursement
0.00
0.00
0.00
Expenses:
Advertising
0.00
0.00
0.00
Engineering
0.00
0.00
0.00
Legal Svcs
0.00
0.00
0.00
Professional Services
57,301.03
159,004.84
216,305.87
CCMA- NorthCliffe Impact Fees
0.00
0.00
0.00
Auditor /Accounting Services
0.00
0.00
0.00
Investment Mgt Fee - Sewer
0.00
2,273.24
2,273.24
Transferred Out
0.00
0.00
0.00
Total Revenue Over /(Under) Expense
645,537.10
865,658.35
220,121.25
Ending Unallocated Impact Fee Balance
7,725,764.86
7,345,834.06
15,071,598.92
Estimated Cost of Unfunded Projects
Corbett Ground Storage Tank 5,000,000.00
NE Quad Distribution Mains 1,300,000.00
Impact Fee Study Update 127,216.28
Woman Hollering Trunk Line 7,860,000.00
Cibolo West Trunk Line 6,000,000.00
Impact Fee Study Update 156,477.85
Total Unfunded Project Costs
6,427,216.28 14,016,477.85 20,443,694.13
Unfunded Projects to Ending Unallocated Impact Fee Balance 2 1,298,548.58 (6,670,643.79) (5,372,095.21)
1 Allocated Impact Fee Balances only include Capital Recovery funds and not funds from any other source. It also
assumes Capital Recovery Funds are used first when allocated.
2 Negative Unfunded Projects to Ending Impact Fee Balance to be funded by future revenues or
through other sources
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CITY OF SCHERTZ
ROADWAY IMPACT FEE REPORT
APRIL 1, 2020 TO SEPTEMBER 30, 2020
Apr 1, 2020 to Sept 30, 2020
Beginning Allocated Impact Fee Balance
Net Change in Ailocted Impact Fees
Ending Allocated Impact Fee Balance
Beginning Unallocated Impact Fee Balance
Revenues:
Impact Fees
Transfer In
Interest Earned
Investments Income
Misc Income
Reimbursement
Expenses:
Advertising
Engineering
Legal Svcs
Professional Services
Auditor /Accounting Services
Transferred Out
Total Revenue Over /(Under) Expense
Ending Unallocated Impact Fee Balance
"t't"**`****** ROADWAY IMPACTS FEES
Area 1
Area 2
Area 3
Area 4
Total
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
169,631.63
95,690.55
195,504.27
3,570.62
464,397.07
168,062.00
50,072.98
251,891.21
2,696.00
472,722.19
0.00
0.00
0.00
0.00
0.00
178.29
88.84
238.95
2.83
508.91
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
473,231.10
168,240.29
50,161.82
252,130.16
2,698.83
337,871.92
145,852.37
447,634.43
6,269.45
937,628.17