22-R-32 - Extension of the Independent Audit Services Contract with Patillo, Browne, and HillRESOLUTION NO. 22 -R -32
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING THE EXTENSION OF THE
INDEPENDENT AUDIT SERVICES CONTRACT FOR TWO YEARS
WITH PATILLO, BROWN, AND HILL
WHEREAS in June 2019, the City of Schertz (the "City ") solicited proposals for
Independent Audit Services and after reviewing all proposals authorized the City Manager to
enter into a contract with Patillo, Brown, and Hill and
WHEREAS the contract is for three years, with a two year extensions, at the City's
option, and the contract is currently in its third year and
WHEREAS the Audit Committee of the City of Schertz (the "City ") met on February 22,
2022 and recommended that the City extend the Independent Audit Services Contract with
Patillo, Brown, and Hill for two -years and
WHEREAS, the City Council has determined that it is in the best interest of the City to
extend the contract.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to extend the
contract with Patillo, Brown, and Hill for independent audit services for two years.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
50408045.1 -1-
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this 8th day of March, 2022.
ATTEST:
50408045.1
Dennis
CITY OF SCHERTZ, TEXAS
r
Rafa> ef Gutierrez Mayor
-2-
CITY MANAGEMENT
Coordination Sheet
FROM: Purchasing
DATE:
NAME
Aug 12,2019
Mr. Brian James
X Assistant City Manager
Mr. Charles Kelm
Assistant City Manager
Ms. Sarah Gonzalez
Assistant to the City Manager
Mr. Mark Browne
X City Manager
INITIALS I DATE
N
Letter of Engagement for Pattillo, Brown & Hill for Financial
COMMENTS: Auditing Services as approved by Council on 19 -R-86 on
7123119
RETURN TO:
Julie Gohlke
R
CITY OF SCHERTZ
CONTRACT APPROVAL FORM
A. To be completed by Department
1. Contract with: Pattillo, Brown & Hill LLP Contract amount: $ 55,000
2. Contract for: Auditing Services
3. Fund/Account to be charged- 101469. 541400, 20:375 - 541400, 203- 2W5414W,M- 279.5414m Dept Finance
4. Contract category and amount in the budget: 8 yes ❑ no — budget adjustment required
Budget Amendment Ord/Res Number: _ Date: �e
5. Contract required to be bid: W yes ❑ no (If unsure, contact Purchasing.)
Bidding completed: S yes ❑ NA (bidding not required)
Bidding exemption: (if bidding is not required state reason):
6. Contract termination date: 03/30/2020 ❑ . NA
7. Terms of contract reviewed and approved by Department Head: Om yes
8. Is Asst. City Manager aware of contract? Cl yes
9. If going to Council, is City Manager aware of contract? F yes ❑ NA
10. Department Head's signature:. `` ~ , _ -- - Date: 8-12 -2019
B. To be completed by Purchasing arrtt Asset Management
1. FINANCE
a. Contract amount in the budget: R yes ❑ no —budget adjustment required
b. Fund/Account to be charged: 101- 966 - 341400, 202.575- 541400, 203 - 280- s414W, 204- 279410100
c. Finance Director's signature: _ Date: 8-12 -2019
2. LEGAL
a. Contract reviewed and approved by City Attorney A not requested ❑ yes (attach email approval)
b. Date Reviewed and Approved by City Attorney
3. PURCHASING
a. Vendor aggregate POs <$50K for budget period yes ❑ no
b. Contract reviewed for insurance, warranty, term, severability and indemnity requirements--AD ves
c. Contract properly bid in accordance with City Purchasing Policykes ❑ NA
d. Vendor signature obtained yes ❑ no (other )arty requires signature by. City first) C}
e. Purchasing and Asset Management Signature:
4. COUNCIL APPROVAL REQUIRED? yes ❑ n1 ❑ (Required o Pr 50,000)
a. Date of City Council approval: �� es /Ord #: �� "�` ❑Attached
b. If not approved by City Council, state reason:
C. To be completed by Asst City Manager:
1. Final contract reviewed and recommend City Ma i nature: a- yes ❑ no
2. Asst. City Manager's Signature: y ■ Date:
D. To be completed by Assistant to the City Manager
1. Assistant reviews and obtains CM signature Assistant Signature:
2. Signed contract is given to Purchasing & Asset Management.
E. To be completed by Purchasing and Asset Management
1. Date fully- executed contract received by Purchasing:
2. Date filed to Laserfiche: Filed as:
Revised April 24, 2019
INSTRUCTIONS FOR COMPLETING
CONTRACT APPROVAL FORM (CAF)
A. Department Responsibility:
• STAFF: Complete sections Al -A6.
• DEPT HEAD: Complete sections A7 -A9 and sign section A10.
• Route to Purchasing
o Procurement Contracts: route CAF, along with contract scope of work and any /all
bids obtained. Purchasing will draft contract document and route accordingly.
Electronic submission (email) of CAF and supporting contract documents is
acceptable. Originals not required.
o Non- procurement Contracts: route CAF, along with all contract documents and
other supporting documentation.
B. Purchasing & Asset Management Responsibility:
• Route to Finance for review. Finance will:
✓ Verify the contract purpose and cost is in the budget.
✓ Indicate the need for a budget adjustment.
✓ Enter the Fund and Account that will be charged for this contract.
✓ Finance Director signs /dates the form and returns to Purchasing.
• Route to Legal for review. Legal will:
✓ If necessary, coordinate changes with Purchasing (and department, where
appropriate).
✓ Send email approval to Purchasing.
✓ Upon approval by City Attorney, Purchasing will append legal approval to contract
documents.
Purchasing will:
✓ Confirm that the aggregate amount spent with the vendor for the fiscal year does
not exceed $50K.
✓ Review the contract for insurance provision, warranty, term of contract, severability
clause, and indemnity requirements.
✓ Ensure the contract was properly bid in accordance with local and state statutes.
✓ Obtain vendor signature.
✓ Sign/date the form.
✓ Address Council requirements and append approved ordinance /resolution (when
applicable).
✓ Route for Management signatures.
C. Assistant City Manager, °Responsibility:
• Review the contract including Exhibits or Attachments.
• Requests additional information or recommends City Manager Signature.
• Executive signs /dates the form and routes it to the Assistant to the City Manager.
D. Assistant to the City Manager Responsibility:
• Provides final review and signs form.
• Obtains CM signature and returns signed original to Purchasing.
E. Purchasing & Asset Management Responsibility:
• Scan and save in Laserfiche.
• Email scanned copy of fully- executed contract to originating department and vendor
(when applicable).
�1 1
August 6, 2019
City of Schertz, Texas
1400 Schertz Parkway Bldg #2
Schertz, Texas 78154
PATTILLO, BROWN & MILL, L.L.P.
401 West State Highway 6
Waco, Texas 76710
254.772.4901 piNtqpa.eom
The following represents our understanding of the services we will provide City of Schertz, Texas.
You have requested that we audit the financial statements of the governmental activities, the
business -type activities, each major fund, and the aggregate remaining fund information of City of
Schertz, Texas, as of September 30, 2019, and for the year then ended and the related notes to the
financial statements, which collectively comprise City of Schertz, Texas' basic financial statements
as listed in the table of contents. We are pleased to confirm our acceptance and our understanding
of this audit engagement by means of this letter. Our audit will be conducted with the objective of
our expressing an opinion on each opinion unit applicable to those basic financial statements.
Accounting principles generally accepted in the United States of America, (U.S. GAAP), as
promulgated by the Governmental Accounting Standards Board (GASB) require that require that the
management's discussion and analysis, budgetary comparison information, and pension and other
postemployment benefit related information be presented to supplement the basic financial
statements. Such information, although not a part of the basic financial statements, is required by
the GASB, who considers it to be an essential part of financial reporting for placing the basic financial
statements in an appropriate operational, economic, or historical context. As part of our engagement,
we will apply certain limited procedures to the required supplementary information (RSI) in
accordance with auditing standards generally accepted in the United States of America (U.S. GAAS).
These limited procedures will consist primarily of inquiries of management regarding their methods
of measurement and presentation and comparing the information for consistency with management's
responses to our inquiries. We will not express an opinion or provide any form of assurance on the
RSI. The following RSI is required by U.S. GAAP. This RSI will be subjected to certain limited
procedures but will not be audited:
• Management's Discussion and Analysis.
• Budgetary Comparison Information.
• Schedule of Changes in Net Pension Liability, Net Other Postemployment Benefit (OPEB)
Liability and Related Ratios.
• Schedule of Pension Contributions.
OFFICE LOCATIONS
TEXAS I Waco I Temple I Hillsboro Houston AICPA
NEW MEXICO Albuquerque GAQC Member
City of Schertz, Texas August 6, 2019 Page 2
Supplementary information other than RSI will accompany City of Schertz, Texas' basic financial
statements. We will subject the following supplementary information to the auditing procedures
applied in our audit of the basic financial statements and perform certain additional procedures,
including comparing and reconciling the supplementary Information to the underlying accounting and
other records used to prepare the financial statements or to the financial statements themselves,
and additional procedures in accordance with U.S. GAAS. We intend to provide an opinion on the
following supplementary information in relation to the financial statements as a whole:
• Combining Statements and Schedules.
Also, the document we submit to you will include the following other additional information that will
not be subjected to the auditing procedures applied in our audit of the basic financial statements:
Introductory Section.
Statistical Section.
Auditor Responsibilities
We will conduct our audit in accordance with U.S. GAAS and, the standards applicable to financial
audits contained in Government Auditing Standards, issued by the Comptroller General of the United
States of America. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the basic financial statements are free from material misstatement. An
audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the basic financial statements. The procedures selected depend on the auditor's judgment, including
the assessment of the risks of material misstatement of the basic financial statements, whether due
to fraud or error, misappropriation of assets, or violations of laws, governmental regulations, grant
agreements, or contractual agreements.
An audit also includes evaluating the appropriateness of accounting policies used, and the
reasonableness of significant accounting estimates made by management, as well as evaluating the
overall presentation of the basic financial statements. If appropriate, our procedures will therefore
include tests of documentary evidence that support the transactions recorded in the accounts, tests
of the physical existence of inventories, and direct confirmation of cash, investments, and certain
other assets and liabilities by correspondence with creditors and financial institutions. As part of our
audit process, we will request written representations from your attorneys, and they may bill you for
responding. At the conclusion of our audit, we will also request certain written representations from
you about the basic financial statements and related matters.
Because of the inherent limitations of an audit, together with the inherent limitations of internal
control, an unavoidable risk that some material misstatements (whether caused by errors, fraudulent
financial reporting, misappropriation of assets, or violations of laws or governmental regulations)
may not be detected exists, even though the audit Is properly planned and performed in accordance
with U.S. GAAS and Government Auditing Standards.
In making our risk assessments, we consider internal control relevant to the entity's preparation and
fair presentation of the basic financial statements in order to design audit procedures that are
appropriate in the circumstances but not for the purpose of expressing an opinion on the effectiveness
of the entity's internal control. However, we will communicate to you in writing concerning any
significant deficiencies or material weaknesses in internal control relevant to the audit of the basic
financial statements that we have identified during the audit. Our responsibility as auditors is, of
course, limited to the period covered by our audit and does not extend to any other periods.
City of Schertz, Texas August 6, 2019 Page 3
We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise
in which it Is necessary for us to modify our opinions or add emphasis -of -matter or other - matter
paragraphs or withdraw from the engagement. If our opinions on the basic financial statements are
other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are
unable to complete the audit or are unable to form or have not formed opinions, we may decline to
express opinions or to issue a report as a result of this engagement.
Government Auditing Standards require that we document an assessment of the skills, knowledge,
and experience of management, should we participate In any form of preparation of the basic financial
statements and related schedules or disclosures as these actions are deemed a non -audit service.
Other Services
We will also assist in preparing the financial statements and related notes of City of Schertz, Texas
In conformity with U.S. GAAP. These non -audit services do not constitute an audit under Government
Auditing Standards and such services will not be conducted in accordance with Government Auditing
Standards. These services are limited to assisting in the preparation of the financial statements and
related notes of City of Schertz, Texas. Our firm, in its sole professional judgement, reserves the
right to refuse to do any procedure or take any action that could be construed as making
management decisions or assuming management responsibilities, including determining account
coding and approving journal entries. Our firm will advise the City with regard to financial
preparation, but the City must make all decisions with regard to those matters.
Compliance with Laws and Regulations
As previously discussed, as part of obtaining reasonable assurance about whether the basic financial
statements are free of material misstatement, we will perform tests of City of Schertz, Texas'
compliance with the provisions of applicable laws, regulations, contracts, and agreements. However,
the objective of our audit will not be to provide an opinion on overall compliance, and we will not
express such an opinion.
Management Responsibilities
Our audit will be conducted on the basis that management and, when appropriate, those charged
with governance acknowledge and understand that they have responsibility:
1. For the preparation and fair presentation of the financial statements In accordance with
accounting principles generally accepted in the United States of America;
2. For the design, implementation, and maintenance of internal control relevant to the
preparation and fair presentation of financial statements that are free from material
misstatement, whether due to error, fraudulent financial reporting, misappropriation of
assets, or violations of laws, governmental regulations, grant agreements, or contractual
agreements; and
3. To provide us with.
i. Access to all information of which management Is aware that Is relevant to the
preparation and fair presentation of the financial statements such as records,
documentation, and other matters;
ii. Additional information that we may request from management for the purpose of the
audit; and
City of Schertz, Texas August 6, 2019 Page 4
ill. Unrestricted access to persons within the entity from whom we determine it necessary
to obtain audit evidence.
4. For including the auditor's report in any document containing financial statements that
indicates that such financial statements have been audited by the entity's auditor;
5. For identifying and ensuring that the entity complies with the laws and regulations applicable
to its activities;
6. For adjusting the financial statements to correct material misstatements and confirming to us
in the management representation letter that the effects of any uncorrected misstatements
aggregated by us during the current engagement and pertaining to the current year period(s)
under audit are immaterial, both individually and in the aggregate, to the financial statements
as a whole; and
7. For maintaining adequate records, selecting and applying accounting principles, and
safeguarding assets.
With regard to the supplementary information referred to above, you acknowledge and understand
your responsibility: (a) for the preparation of the supplementary information in accordance with the
applicable criteria; (b) to provide us with the appropriate written representations regarding
supplementary information; (c) to include our report on the supplementary information in any
document that contains the supplementary information and that indicates that we have reported on
such supplementary information; and (d) to present the supplementary information with the audited
financial statements, or if the supplementary information will not be presented with the audited
financial statements, to make the audited financial statements readily available to the intended users
of the supplementary information no later than the date of issuance by you of the supplementary
information and our report thereon.
As part of our audit process, we will request from management and, when appropriate, those charged
with governance, written confirmation concerning representations made to us in connection with the
audit.
With respect to any non - attest services, we will not assume management responsibilities on behalf
of the City of Schertz, Texas. However, we will provide advice and recommendations to assist
management of the City in performing its responsibilities. Management is responsible for (a) making
all management decisions and performing all management functions; (b) assigning a competent
individual to oversee the services; (c) evaluating the adequacy of the services performed; (d)
evaluating and accepting responsibility for the results of the services performed; and (e) establishing
and maintaining internal controls, including monitoring ongoing activities.
Reporting
We will issue a written report upon completion of our audit of City of Schertz, Texas' basic financial
statements. Our report will be addressed to the governing body of City of Schertz, Texas. We cannot
provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it
is necessary for us to modify our opinions, add an emphasis -of -matter or other -matter paragraph(s),
or withdraw from the engagement.
In accordance with the requirements of Government Auditing Standards, we will also issue a written
report describing the scope of our testing over internal control over financial reporting and over
compliance with laws, regulations, and provisions of grants and contracts, including the results of
that testing. However, providing an opinion on internal control and compliance will not be an objective
of the audit and, therefore, no such opinion will be expressed.
City of Schertz, Texas August 6, 2019
Other
Page 5
We understand that your employees will prepare all confirmations we request and will locate any
documents or support for any other transactions we select for testing.
If you intend to publish or otherwise reproduce the financial statements and make reference to our
firm, you agree to provide us with printers' proofs or masters for our review and approval before
printing. You also agree to provide us with a copy of the final reproduced material for our approval
before it is distributed.
Our firm may transmit confidential information that you provided us to third parties in order to
facilitate delivering our services to you. For example, such transmissions might include, but not be
limited to investment information for fair value testing. We have obtained confidentiality agreements
with all our service providers to maintain the confidentiality of your information and we will take
reasonable precautions to determine that they have the appropriate procedures in place to prevent
the unauthorized release of confidential information to others. We will remain responsible for the
work provided by any third -party service providers used under this agreement. By your signature
below, you consent to having confidential information transmitted to entities outside the firm. Please
feel free to inquire if you would like additional Information regarding the transmission of confidential
information to entities outside the firm.
Timing and Fees
During the course of the engagement, we may communicate with you or your personnel via fax or
e -mail, and you should be aware that communication in those mediums contains a risk of misdirected
or intercepted communications.
The timing of our audit will be scheduled as follows:
Document internal control and preliminary tests August 2019
Mail confirmations October 2019
Perform year -end audit procedures December 2019
Issue audit reports February 2020
Paula Lowe is the engagement partner for the audit services specified in this letter. Her
responsibilities include supervising Pattillo, Brown & Hill, L.L.P.'s services performed as part of this
engagement and signing or authorizing another qualified firm representative to sign the audit report.
Our fees for these services will be at our standard hourly rates plus out -of- pocket cost (such as
reports reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree
that our gross fee, including expenses, will not exceed $55,000 for the City and $6,000 for SEDC.
Our standard hourly rates vary according to the degree of responsibility involved and the experience
level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month
as work progresses and are payable on presentation. In accordance with our firm policies, work may
be suspended if your account becomes 30 days or more overdue and may not be resumed until your
account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be
deemed to have been completed upon written notification of termination, even if we have not
completed our report(s). You will be obligated to compensate us for all time expended and to
reimburse us for all out -of- pocket costs through the date of termination. The above fee is based on
anticipated cooperation from your personnel and the assumption that unexpected circumstances will
City of Schertz, Texas August 6, 2019 Page 6
not be encountered during the audit. If significant additional time is necessary, we will discuss it with
you and arrive at a new fee estimate before we incur the additional cost.
During the course of the audit we may observe opportunities for economy in, or improved controls
over, your operations. We will bring such matters to the attention of the appropriate level of
management, either orally or in writing.
You agree to inform us of facts that may affect the basic financial statements of which you may
become aware during the period from the date of the auditor's report to the date the financial
statements are issued.
We agree to retain our audit documentation or work papers for a period of at least five years from
the date of our report.
At the conclusion of our audit engagement, we will communicate to those charged with governance
the following significant findings from the audit:
• Our view about the qualitative aspects of the entity's significant accounting practices;
• Significant difficulties, if any, encountered during the audit;
• Uncorrected misstatements, other than those we believe are trivial, if any;
• Disagreements with management, if any;
• Other findings or issues, if any, arising from the audit that are, in our professional judgment,
significant and relevant to those charged with governance regarding their oversight of the
financial reporting process;
• Material, corrected misstatements that were brought to the attention of management as a
result of our audit procedures;
• Representations we requested from management;
• Management's consultations with other accountants, if any; and
• Significant issues, if any, arising from the audit that were discussed, or the subject of
correspondence, with management.
The audit documentation for this engagement is the property of Pattillo, Brown & Hill, L.L.P. and
constitutes confidential information. However, we may be requested to make certain audit
documentation available to regulatory agencies pursuant to authority given to them by law or
regulation, or to peer reviewers. If requested, access to such audit documentation will be provided
under the supervision of Pattillo, Brown & Hill, L.L.P.'s personnel. Furthermore, upon request, we
may provide copies of selected audit documentation. The regulatory agency may intend, or decide,
to distribute the copies of information contained therein to others, including other governmental
agencies.
In accordance with the requirements of Government Auditing Standards, we have attached a copy
of our latest external peer review report of our firm for your consideration and files
Please sign and return the attached copy of this letter to indicate your acknowledgment of, and
agreement with, the arrangements for our audit of the financial statements including our respective
responsibilities.
City of Schertz, Texas August 6, 2019 Page 7
We appreciate the opportunity to be your financial statement auditors and look forward to working
with you and your staff.
Respectfully,
Pattillo, Brown & Hill, L.L.P.
I
Paula Lowe, CPA
Waco, Texas
RESPONSE:
This letter correctly sets forth our understanding.
Acknowledged and agreed on behalf of City of Schertz, Texas by:
Name:
Title:_
Date: AL L
CPAs & Advisors
SYSTEM REVIEW REPORT
October 21, 2016
To the Partners of
Pattillo, Brown & Hill, LLP
and the National Peer Review Committee
We have reviewed the system of quality control for the accounting and auditing practice
of Pattillo, Brown & Hill, LLP (the firm) in effect for the year ended May 31, 2016. Our
peer review was conducted in accordance with the Standards for Performing and
Reporting on Peer Reviews established by the Peer Review Board of the American
Institute of Certified Public Accountants. As a part of our peer review, we considered
reviews by regulatory entities, if applicable, in determining the nature and extent of our
procedures. The firm is responsible for designing a system of quality control and
complying with it to provide the firm with reasonable assurance of performing and
reporting in conformity with applicable professional standards in all material respects.
Our responsibility is to express an opinion on the design of the system of quality control
and the firm's compliance therewith based on our review. The nature, objectives, scope,
limitations of, and the procedures performed in a System Review are described in the
standards at www.aicna.ora/prsummary.
As required by the standards, engagements selected for review included engagements
performed under Government Auditing Standards, audits of employee benefit plans, and
audits performed under FDICIA.
In our opinion, the system of quality control for the accounting and auditing practice of
Pattillo, Brown & Hill, LLP in effect for the year ended May 31, 2016, has been suitably
designed and complied with to provide the firm with reasonable assurance of performing
and reporting in conformity with applicable professional standards in all material
respects. Firms can receive a rating of pass, pass with de,iciency(les) or fail. Pattillo,
Brown & Hill, LLP has received a peer review rating of pass.
One Jackson Place, Suite 500 P.O. Drawer 22507 ■ Jackson, M5 39225 -2507 ■ Ph: 601.948 -2924 ■ Fx: 601- 960 -9154 ■ www.HaddoxReid.com
CERTIFICATE OF INTERESTED PARTIES FORM 1295
iofl
Complete Nos. 1 - 4 and 6 It there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no Interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number.
of business. 2019- 525018
Pattillo. Brown & Hill, L.L.P.
Waco, TX United States Dace Filed.
2 Name 761tgoverargerital entity or state agency that is a party to the contract tor which the form Is 08/0512019
being filed.
City of Schertz, Texas Date Acknowledged,
3 Provide the identification number used by the governmental entity or state agencyto track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP No. 2019 -018
Financial Audit Services
- -- - - Nature of interest
4 Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling intermediary
Pruitt, Todd
I Waco, TX United States
X
Lucas, Mike
Waco, TX United States
X
Manning, Jennifer
Waco, TX United States
X
6 Check only it there is NO Interested Party,
6 LINSWORN DECLARATION
My name is Paula Lowe T , and my date of birth Is 01/02/1974
Myaddressis 401 West Highway 6 Waco TX 76710 USA
(street) (City) (state) (dp code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in y M.l! \ Cotir)ty, State of , on the day_0
t� (veer)
AMANDA DAYI$�
Notary Publie, State 01"T01,88 +�
= -'43- Comm. Expires 11.16 -2020
.. '` Notery:10 130904538 Signature of authorized agent of contracting business entity
n +t►��, (Dedarard)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.39f8039c
RESOLUTION NO. 19-R-86
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING THE SELECTION OF PATTILLO,
BROWN & HILL FOR FINANCIAL AUDIT SERVICES
WHEREAS on June 13, 2019, the City of Schertz (the "City") solicited proposals for
Financial Audit Services; and
WHEREAS the Audit Committee of the City of Schertz (the "City ") reviewed the scores
on July S, 2019 and recommended the City accept the proposal from Pattillo, Brown & Hill; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
enter into an agreement with Pattillo, Brown, & Hill.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the City Manager to enter into an
agreement with Pattillo, Brown & Hill for financial audit services for a three -year term with an
option to renew for a two -year term.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
50408045.1 4-
PASSED AND ADOPTED, this 23rd day of July, 2019.
ATTEST:
Brenda Dennis, City Secretary
C TEXAS
..gel R. Carpenter, Mayor
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