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04-05-2022 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL April 5, 2022 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treats Work cooperatively as a tea City Council will hold its regularly scheduled meeting at 6:00 p. ., Tues ay, April 5, 2022, at the City Council Chambers. In lieu of attending the meeting in person, residents will have the opportunity to watch the meeting g via live stream on the City's Vo Tube Channel. Call to Order Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Mayor Pro -Tem Scagliola) Presentations . Lions Club: Stuffed Animal presentation to Schertz First Responders. (Mayor Pro -Tem Scagliola) Proclamations: • National Library Week (April 3rd through April 9th, 2022) (Mayor /M. Uhlhorn) • National Sexual Assault Awareness Month (Mayor /A. Story) • National Crime Victim's Rights Week (Mayor /K. Chandler) • National Child Abuse Prevention & Awareness Month (Mayor /S. Baker) • Month of the Military Child & Purple Up for the Military Kids Day (Mayor /D. Thomas /J. Coffey) April 5, 2022 City Council Agenda Page 1 New Employee Recognition • EDC - Holly Malish - Deputy Director of Economic Development • EMS - Scott Calame & Alexis Martinez- EMT (P /T); Victoria Herrera, Darcy Reiser & Brayton Sears - EMT; David Graham - EMS - Supply Coordinator (P /T); • Fire - Eric Flores - Firefighter • Police - Eduardo Herrera - Police Officer; Lillian Rodriguez - Communication Officer City Events and Announcements • Announcements of upcoming City Events (B. James /C. Kelm /S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (R. Gutierrez) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer; during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Consideration and/or action regarding the approval of the minutes of the regular meeting of March 22, 2022. (B. Dennis /S.Edmondson) 2. Resignations and Appointments to Boards / Commissions /Committees- Consideration and /or action regarding the resignations and appointments to various Boards /Commissions /Committees (Council /B. Dennis) • Resignation of Dr. Susan Raiford from the Historical Preservation Committee. • Appointment of Mr. Alex Fuentes as an Alternate Member to the Building and Standards Commission. April 5, 2022 City Council Agenda Page 2 3. Ordinance No. 22 -S -11 - Consideration and /or action on a request to rezone approximately 9 acres of land from General Business District (GB) and Pre- Development District (PRE) to General Business District (GB) and General Business District -2 (GB -2), generally located approximately 3,000 feet east of the intersection of Schwab Road and IH -35 access road, also known as a portion. Comal County Property Identification Number 78178, City of Schertz, Comal County, Texas. Final Reading (B. James /M. Harrison) 4. Resolution No. 22 -R -38 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas regarding a request to amend the Main Street Local Grant Program. (M. Browne/B. James) 5. Resolution No. 22 -R -35 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a contraact with Scientel Solutions, LLC of Aurora IL, for implementation of the Schertz Master Communications Plan. (B. James /M. Clauser) 6. Ordinance No. 22 -T -16 - Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the FY 2021/2022 Budget to allocate funds for the Schertz Council Facilities Audio and Video Systems Upgrade Project in the amount of $451,686.00 Final Reading (B. James/ M. Clauser) 7. Ordinance No. 22 -T -17- Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the FY 2021/2022 City of Schertz Budget to provide an additional $65,835.00 from the dedicated PEG Fund for the Master Communication Plan. Final Reading (B. James /M. Clauser) 8. Resolution No. 22 -R -36 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing EMS debt revenue adjustments, Utility Billing debt revenue adjustments and Schertz Magazine debt revenue adjustments for certain inactive outstanding receivables and other matters in connection therewith. (M. Browne /J. Walters) 9. Resolution No. 22 -R -37 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing an amendment to the Interlocal Agreement between the City of Schertz and the City of Cibolo for EMS Services. (C. Kelm/J. Mabbitt) Discussion and Action Items 10. Resolution No. 22 -R -22 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a Contract with Trox, Inc. of San Antonio, Texas for implemenation of the Schertz Council Chambers AV Systems Upgrade.. (B. James /M. Clauser) Public Hearings April 5, 2022 City Council Agenda Page 3 11. Ordinance No. 22 -S -15 - Conduct a Public Hearing and consideration and /or action on a request for a Specific Use Permit to allow a convenience store with gas pumps on approximately 2.7 acres of land, more specifically described as the northwest corner of IH -35 and Cibolo Valley Drive, also known as Guadalupe County Property Identification Number 62840, City of Schertz, Guadalupe County, Texas. First Reading (B. James /L. Wood /M. Harrison) 12. Ordinance No. 22 -T -12 - Conduct a Public Hearing and Consideration and/or action approving an Ordinance by the City Council of the City of Schertz, Texas, amending Chapter 78, Article VII, Roadway Capital Recovery Fees incorporating amended land use assumptions and amended Capital Improvements Plans for such facilities providing for collection of impact fees. First Reading (M. Browne /B. James) 13. Ordinance No. 22 -S -13 - Conduct a Public Hearing for consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas, amending the Master Thoroughfare P1an.First Reading (M. Browne /B. James) Roll Call Vote Confirmation Closed Session 14. The City Council will meet in closed session in accordance with Section 551.074 of the Texas Government Code to discuss the direction to fill the City Manager vacancy. 15. The City Council will meet in closed session pursuant to Section 551.071 of the Texas Government Code, the City of Schertz will consult in closed session with its attorney to receive legal advice regarding pending or contemplated litigation, a settlement offer, or matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter ", to include the following matters: CAUSE NO. 1:17 -CV- 819 -LY GREEN VALLEY SPECIAL UTILITY DISTRICT V. THE CITY OF SCHERTZ, ET. AL. Reconvene into Regular Session 16. Take any action based on discussions held in Closed Session under Agenda Item 14. 17. Take any action based on discussions held in Closed Session under Agenda Item 15. Roll Cali Vote Confirmation Information available in City Council Packets - NO DISCUSSION TO OCCUR 18. Mayor and Council Compensation. (M. Browne /J. Walters) April 5, 2022 City Council Agenda Page 4 Requests and Announcements • Announcements by the City Manager. • Requests by Mayor and Councilmembers for updates or information from staff. • Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda. . Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Adjournment CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE Ist DAY OF APRIL 2022 AT 3:30 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. BRENDA DENNIS I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF , 2022. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210 - 619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Gutierrez Councilmember Scagliola — Place 5 Audit Committee Animal Advisory Commission - Alternate Investment Advisory Committee Cibolo Valley Local Government Corporation - Alternate Main Street Committee Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions - Alternate Schertz - Seguin Local Government Corporation April 5, 2022 City Council Agenda Page 5 Councilmember Davis— Place 1 Councilmember — Place 2 (VACANT) Interview Committee for Boards and Commissions Main Street Committee - Chair Schertz Housing Authority Board TIRZ II Board Councilmember Whittaker — Place 3 Councilmember Dahle — Place 4 Audit Committee Cibolo Valley Local Government Corporation Interview Committee for Boards and Commissions Interview Committee for Boards and Commissions TIRZ II Board TIRZ II Board Councilmember Heyward — Place 6 Councilmember Brown — Place 7 Animal Advisory Commission Main Street Committee Audit Committee Schertz- Seguin Local Government Corporation - Alternate Investment Advisory Committee Main Street Committee April 5, 2022 City Council Agenda Page 6 Agenda No. 1. CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: City Secretary Subject: Minutes — Consideration and /or action regarding the approval of the minutes of the regular meeting of March 22, 2022. (B. Dennis /S.Edmondson) BACKGROUND The City Council held a Regular City Council meeting on March 22, 2022. RECOMMENDATION Recommend Approval. Attachments 03 -22 -2022 Minutes MINUTES REGULAR MEETING March 22, 2022 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on March 22, 2022, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to -wit: Present: Mayor Ralph Gutierrez; Mayor Pro -Tem David Scagliola; Councilmember Mark Davis; City Council Place 2 - Vacant; Councilmember Jill Whittaker; Councilmember Michael Dahle; Councilmember Allison Heyward; Councilmember Tim Brown City City Manager Dr. Mark Browne; Assistant City Manager Brian James; Assistant City Manager Charles Staff. Kelm; City Attorney Adolfo Ruiz; Assistant to the City Manager Sarah Gonzalez; Deputy City Secretary Sheila Edmondson; Call to Order Mayor Gutierrez called the meeting to order at 6:00 pm. Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Dahle) Councilmember Michael Dahle provided the opening prayer followed by the Pledges to Allegiance to the Flags of the United States and the State of Texas. Presentations . Proclamation recognizing Alcohol Awareness Month. (A. Heyward) Councilmember Heyward read the proclamation and presented it to Ms. Amy Alston with the San Antonio Council on Alcohol and Drug Awareness. City Events and Announcements . Announcements of upcoming City Events (B. James /C. Kelm /S. Gonzalez) Mayor Gutierrez recognized Assistant to the City Manager Sarah Gonzalez who announced the upcoming City Events. Friday, March 25th Pre - Budget Retreat 8:30 AM -5:00 PM Council Chambers Sunday, April 3rd Movin' on Main 12:00 PM -4:00 PM Open streets event with fitness demonstrations, health & wellness vendors, DJ music, kids' activities, food trucks. Bring your bikes, scooters, strollers and get movin' ! Now thru Sunday, April 24th Kickball League Sign -Up Games will be played every Sunday evening from 6:00 -10:00 PM at Thulemeyer Park. Sign -up at Schertz.com Tuesday, April 5th Next regular scheduled Council meeting, 6:00 PM, Council Chambers . Announcements and recognitions by the City Manager (M. Browne) City Manager Dr. Mark Browne thanked Assistant to the City Manager Sarah Gonzalez and Administrative Assistant Cyndi Simmons for organizing the 26th Annual Employee Remembrance Day Ceremony. . Announcements and recognitions by the Mayor (R. Gutierrez) Mayor Gutierrez also thanked Assistant to the City Manager Sarah Gonzalez and Administrative Assistant Cyndi Simmons for organizing the 26th Annual Employee Remembrance Day Ceremony. Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Mayor Pro -Tem. David Scagliola recognized the following who spoke: Daniel Jameson, 1048 Richmond Drive - Mr. Jameson thanked Assistant City Manager Charles Kelm and the Public Works Department for their quick response with some street issues on Richmond Dr. Crews came out and fixed the problem very quickly. Ferrando Heyward, 2628 Hansel Heights - Mr. Heyward wanted to thank TSAC- Transportation and Safety Advisory Committee for working with Staff to improve the roads. He also asked that with all the hard work that is happening with the roads, he wanted to make sure the public is aware it will take time, but it is being improved. Links on the website giving an update on the city road improvements would help out. Mr. Heyward also thanked Staff for posting about Bike Safety. Mr. Heyward also mentioned that March is MS Awareness month, has concerns of Human Trafficking issues and the employee turnover rate and employee compensation . for the City of Schertz. Stephen Noethen, 3401 Abbeville Drive - Mr. Noethen asked that covered benches and picnic tables be added near the playground near the Library. Mr. Noethen also asked for a temporary traffic light near FM 1518 and IH -10. He also thanked City Manager Dr. Mark Browne for all everything he has done over the last few years. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Minutes — Consideration and /or action regarding the approval of the minutes of the meeting of the regular meeting of March 8, 2022. (B. Dennis) N 2. Ordinance No. 22 -G -14 - Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas amending Chapter 66, Police - Articles I and II of the Code of Ordinances of the City of Schertz, Texas to provide for the establishment of the City of Schertz Police Department; establishing the position of Chief of Police and providing for the employment of Police Officers; prescribing the qualifications, duties and responsibilities of the Chief of Police and Police Officers establishing the jurisdictional boundaries of the department; providing a savings clause, and providing an effective date. Final Reading (C. Kelm /M. Bane) 3. Resolution No. 22 -R -34 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas approving the renewal of existing three -year support agreement for ARCGIS mapping software supplied by Environmental Systems Research Institute, Inc. (ESRI). (B. James/M. Clauser) 4. Resignations and Appointments to Boards / Commissions /Committees- Consideration and/or action regarding the resignations and appointments to various Boards /Commissions /Committees (Council /S. Edmondson) • Resignation of Mr. Margarito Banales from the Schertz Library Advisory Board Mayor Gutierrez asked Council if they were any items that they wished removed for separate action, as there were none, Mayor Gutierrez asked for a motion to approve Consent Agenda Items 1 -4. Moved by Councilmember Mark Davis, seconded by Mayor Pro -Tem David Scagliola AYE: Mayor Pro -Tem David Scagliola, Councilmember Mark Davis, Councilmember Jill. Whittaker, Councilmember Michael Dahle, Councilmember Allison Heyward, Councilmember Tim Brown Passed Discussion and Action Items 5. Resignation - Consideration and/or action regarding the acceptance of the Retirement Resignation letter from City Manager Dr. Mark Browne. Mayor Gutierrez appreciates the advanced notice the City Manager Dr. Mark Browne provided about his retirement and the opportunity for a smooth transition. He also thanked Dr. Browne for his service to the City of Schertz. His dedication and passion has been evident in everything he as done. Mayor Gutierrez asked for a motion to approve the acceptance of the Retirement Resignation letter from the City Manager Dr. Mark Browne. Moved by Councilmember Allison Heyward, seconded by Councilmember Tim Brown AYE: Mayor Pro -Tem David Scagliola, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember Allison Heyward, Councilmember Tim Brown Passed 3 6. Ordinance No. 22 -T -16 - Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the FY 2021/2022 budget to allocate funds for the Schertz Council Facilities Audio and Video Systems Upgrade Project in the amount of $451,686.00 First Reading (B. James/ M. Clauser) Mayor Gutierrez read the following into record: ORDINANCE NO. 22 -T -16 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2021- 2022 BUDGET TO PROVIDE ADDITIONAL FUNDING FOR UPGRADES TO THE COUNCIL CHAMBERS AUDIO AND VIDEO MANAGEMENT SYSTEMS PROJECT, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE: AND PROVIDING AN EFFECTIVE DATE. First Reading Mayor Gutierrez recognized I.T. Director Myles Clauser who provided information for the adjustment to the FY 2021/2022 budget to allocate funds for the Schertz Council Facilities Audio and Video Systems Upgrade Project. The current audio system is approximately 20 yrs old and needs to be upgraded. Requirements have changed, and we are now in an HD world. The system needs to be upgraded to meet the requirements currently needed by the City. Mayor Gutierrez asked for a motion to approve the first reading of Ordinance No. 22- T -1.6. Moved by Councilmember Mark Davis, seconded by Councilmember Allison Heyward AYE: Mayor Pro -Tem David Scagliola, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember Allison Heyward, Councilmember Tim Brown Passed 7. Ordinance No. 22 -T -17- Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the FY 2021/2022 City of Schertz budget to provide an additional $65,835.00 from the dedicated PEG fund for the Master Communication Plan. First Reading (B. James /M. Clauser) Mayor Gutierrez read the following into record: 1-11 19 01 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2021- 2022 BUDGET TO PROVIDE ADDITIONAL FUNDING FOR THE MASTER COMMUNICATIONS NETWORK PROJECT, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE. First Reading Mayor Gutierrez recognized I.T. Director Myles Clauser who provided information on authorizing an adjustment to the FY 2021/2022 City of Schertz Budget to provide an additional $65,835.00 from the dedicated PEG fund for the Master Communication Plan. The City is need of a city -wide area network and additional funding is needed for this project. The project will allow all the city buildings to be connected with a wireless network to communicate and the ability to broadcast on a planned public - education government TV channel. Mayor Gutierrez asked for a motion to approve the first reading of Ordinance 22- T -1.7. 4 Moved by Councilmember Allison Heyward, seconded by Councilmember Tim Brown AYE: Mayor Pro -Tem David Scagliola, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember Allison Heyward, Councilmember Tim Brown Passed Public Hearings Mayor Gutierrez read the following into record: 8. Ordinance No. 22 -S -11 - Conduct a public hearing and consideration and /or action on a request to rezone approximately 9 acres of land from General Business District (GB) and Pre - Development District (PRE) to General Business District (GB) and General Business District -2 (GB -2), generally located approximately 3,000 feet east of the intersection of Schwab Road and IH -35 access road, also known as a portion Comal County Property Identification Number 78178, City of Schertz, Comai County, Texas. First Reading (B. James/M. Harrison) Mayor Gutierrez read the following into record: ORDINANCE NO. 22 -S -11 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 9 ACRES OF LAND TO GENERAL BUSINESS DISTRICT AND GENERAL BUSINESS DISTRICT -2, GENERALLY LOCATED 3,000 FEET EAST OF THE INTERSECTION OF SCHWAB ROAD AND IH -35 ACCESS ROAD, ALSO KNOWN AS COMAL COUNTY PROPERTY IDENTIFICATION NUMBER, 78178, COMAL COUNTY, TEXAS. First Reading Mayor Gutierrez recognized City Planner Megan Harrison presented a PowerPoint presentation explaining why the owner of this property is wanting to change the zoning of the 9 acres of land from General Business District (GB) and Pre - Development District (PRE) to General Business District (GB) and General Business District -2 (GB -2), generally located approximately 3,000 feet east of the intersection of Schwab Road and IH -35 access road. Ms. Harrison stated that the Planning and Zoning Commission held a public hearing on February 9, 2022, where the commission made a vote to recommend approval with a vote of 7 -0. Staff recommends approval of Ordinance No. 22 -S -11. Mayor Gutierrez recognized Ms. Ashley Farrimond from Killen, Griffin and Farrimond, Attorneys at Law, who is representing the property owners of Southern Tire Mart. She stated the owners wanted to change the current zoning PRE & GB to GB -2 (5.66 acres) and GB (3.34) and move their current business to this property. Mayor Gutierrez opened up the Public Hearing. No one spoke, Mayor Gutierrez closed the Public Hearing for Council Comments. Ms. Farrimond answered questions from Council. Mayor Gutierrez asked for a motion to approve the first reading of Ordinance No. 22 -S -11. Moved by Councilmember Tim. Brown, seconded by Councilmember Jill Whittaker Roll Call Vote Confirmation Mayor Gutierrez recognized Deputy City Secretary Sheila Edmondson who provided roll call confirmation for Consent Items #14 and Agenda Items # 5 -8. 5 Workshop 9. Discussion on the Main Street Vision and Challenges including parking and nonconforming uses. Mayor Gutierrez recognized Assistant City Manager Brian James who presented a PowerPoint presentation on the Main Street Vision and Challenges that includes parking and nonconforming uses. Main Street Vision • Mixed Use Development • Art centered activities and programs for kids and adults • Restaurants with or without outdoor dining • Places for Shopping • Restoration of Historic Buildings • Attractions Main Street Opportunities and Concerns • Location • Infrastructure • Historic Character • Vacant Buildings and Vacant Land • Connectivity • City and Community Support • Railway Noise • FEMA Floodplain • Incompatibility of Adjacent Uses • Parking Limitations • Existing Zoning Limitations What We Have Done • New Zoning Districts — MSMU and MSMU -ND • Appropriate Uses • Modred Development Standards • Local Flavor Grant and Historic Preservation Grants • Modification of Floodplain Ordinance • Events — Movin on Main and Awareness (Schertz Magazine) • Main Street Improvements Concepts • Public Parking Lots The Problem. • Incompatibility of Adjacent Uses • Parking Limitations • Approximately 35 parcels are zoned GB which allows Automobile Repairs and Service, Minor by right as well as truck rental. There are also nonconforming Automobile Repairs and Service Major that exist. • This has created problems on Main Street as aspects of these uses are incompatible with the vision of Main Street. Trying to Solve the Problem • Increased Code Enforcement • Have Spoken With Business Owners • Draft Ordinance to Restrict Onstreet Parking — labor- intensive and imperfect to enforce 6 The Big Question • Is it worth trying to find the approximately $6 million to really do Main Street right in one effort if we continue to have the conflicts with land uses? Assistant City Manager Brian James wanted to get the City Council's input on how they want the City to move forward on this subject. Council agreed that the car repair business has too many cars on public streets. Mr. James stated staff will work on fording a win -win solution to the issues on Main Street. 10. Discussion regarding the Joint Base San Antonio Randolph Joint Land Use Study and Air Installation Compatible Use Zones Study Recommendations compatible land uses and development restrictions. Mayor Gutierrez recognized Assistant City Manager Brian James who presented a PowerPoint regarding the Joint Base San Antonio Randolph Joint Land Use Study (JLUS ) and Air Installation Compatible Use Zones (AICUZ) Study Recommendations compatible land uses and development restrictions. Mr. Brian James explained the studies provided information for cities near JBSA Randolph to ensure future compatibility between land uses in surrounding communities necessary to support the continuation of the military mission at JBSA- Randolph and the increasing development occurring around the installation. Mr. James continued to explain the AICUZ components that included AICUZ — Air Installation Compatible Use Zone, Accident Potential Zones (APZs), Clear Zones (CZ) — 3,000' x 3,000' virtually no uses allowed. Accident Potential Zone 1 (APZ 1), Accident Potential Zone 2 (APZ 2). Other Components included Land Use Restrictions, Aircraft Noise Contours, and Floor Area Ratio (FAR) restrictions. With these guidelines, City staff would like to get a feel from City Council on how they wish to proceed. Council wishes for staff to look at the most incompatible and problematic uses within the AICUZ from the published guidelines provided and start there. Closed Session Mayor Gutierrez read the following closed session item into record: 1.1. The City Council will meet in closed session in accordance with Section 551.074 of the Texas Government Code to discuss the direction to fill the City Manager vacancy. Mayor Gutierrez recessed the meeting into Closed Session at 8:17 p.m. Reconvene into Regular Session Mayor Gutierrez reconvened back into regular session at 8:51 p.m. 12. Take any action based on discussions held in Closed Session under Agenda Item 11. No action was taken. Roll Call Vote Confirmation No roll call vote confirmation as no action was taken on Agenda Item #11. 7 Information available in City Council Packets - NO DISCUSSION TO OCCUR Mayor Gutierrez mentioned Item #13 were informational items only and that the information we provide in the Council packet as well as can be found online. 13. Quarterly Financial Reports Requests and Announcements • Announcements by the City Manager. None at this time. • Requests by Mayor and Councilmembers for updates or information from staff. None at this time. • Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda. None at this time. . Announcements by Mayor and Councilmembers Mayor Pro -Tem David Scagliola attended Breakfast with the Heat Councilmember Mark Davis attended the Employee Remembrance Ceremony. Mr. Davis mentioned the passing of Robert Brockman, a Schertz Citizen Councilmember Jill Whittaker attended the NEP Luncheon and Ribbon Cutting for JW Roofing Councilmember Allison Heyward attended the NEP Luncheon, AMPO Resilience Committee, Active Transportation Committee Meeting, ARPA Check Award Ceremony, Breakfast with the Heat, Ribbon. Cutting JW Roofing, and Employee Remembrance Ceremony. Councilmember Tim Brown attended the NEP Luncheon and the ARPA Check Award Ceremony Adjournment Mayor Gutierrez adjourned the meeting at 8:51 p.m. Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, Deputy City Secretary 8 Agenda No. 2. CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: City Secretary Subject: Resignations and Appointments to Boards / Commissions /Committees - Consideration and/or action regarding the resignations and appointments to various Boards /Commissions /Committees (Council /B. Dennis) • Resignation of Dr. Susan Raiford from the Historical Preservation Committee. • Appointment of Mr. Alex Fuentes as an Alternate Member to the Building and Standards Commission. BACKGROUND City Secretary's office has received notice of the resignation of Dr. Susan Raiford from the Historical Preservation Committee, staff recommends Council accept her resignation. City Secretary's office received a Volunteer Application from Mr. Alex Fuentes who is interested in being a Commission Member to the Building and Standards Commission. City Secretary vetted Mr. Fuentes application to the Chair and Vice Chair of the Commission, and they agreed to send his application forward o the Interview Committee for approval. Staff recommends the appointment of Mr. Alex Fuentes as an Alternate Member to the Building and Standards Commission. Agenda No. 3. CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: Planning & Community Development Subject: Ordinance No. 22 -S -11 - Consideration and /or action on a request to rezone approximately 9 acres of land from General Business District (GB) and Pre - Development District (PRE) to General Business District (GB) and General Business District -2 (GB -2), generally located approximately 3,000 feet east of the intersection of Schwab Road and IH -35 access road, also known as a portion Comal County Property Identification Number 78178, City of Schertz, Comal County, Texas. Final Reading (B. James /M. Harrison) BACKGROUND Owner: I -35 Investments Properties, LP Applicant: Southern Tire Mart Three (3) public hearing notices were mailed to the surrounding property owners within two hundred feet (200') of the subject property on January 28, 2022, with a public hearing notice published in the "San Antonio Express" on March 2, 2022, prior to the City Council public hearing. At the time of this staff report Staff has received one (1) response that is neutral to the zoning request. GOAL The goal is to rezone approximately 9 acres of land from General Business District (GB) and Pre - Development District (PRE) to General Business District (GB) and General Business District -2 (GB2). COMMUNITY BENEFIT The community benefit is to promote safe, orderly, efficient development and bring about the City's vision of future growth. SUMMARY OF RECOMMENDED ACTION The applicant is requesting to rezone the approximately 9 acres of land from General Business District (GB) and Pre - Development District (PRE) to General Business District (GB) and General Business District -2 (G132). The 9 acre tract is a portion of the remaining approximately 114 acre tract. The Comprehensive Land Use Plan (CLUP), through the Future Land Use Plan and Northern Schertz Sector Plan, designates this subject property as Commercial Campus and Agricultural Conservation. The objective of the Commercial Campus land use designation is intended to accommodate the development of lower intensity commercial and office uses that utilize a variety of mostly office, flex - office, light industrial, and creating a campus like environment. Agricultural Conservation land use designation is to have the rural /agricultural type development and minimum open space of 70 %. In the Schertz Sector Plan it states under the Agricultural Conservation land use designation that "The community's vision for this area may also evolve over time and should be reevaluated based on market trends and community desires during future planning efforts ". The property is 1,100 feet deep with approximately 750 feet of Commercial Campus land use designation and approximately 350 feet of Agricultural Conversation land use designation. This creates a challenge with the property owner that the land is spilt between two land use designations as it poses the issue of how they are able to develop the property. If we held firm to the land use designation boundaries the back portion that is under Agricultural Conservation would not be developed and would have access limitations as it will be cut off from I -35. The boundary between the two land use designations are often generalized locations unless there is a physical feature that sets the boundary such as a roadway or a drainage area. The intention with the current land use designations is to not have a hard, fast line on the property, but to instead flex the designation lines, which is good planning practices, to things like property lines, built features or natural features. • Comprehensive Plan Goals and Objectives: The proposed rezoning of this property to General Business District (GB) and General Business District -2 (GB2) is in conformance with the Comprehensive Land Use Plan as it will support the office and light industrial uses set forth in the General Business District (GB) and General Business District -2 (G132). Within the 2002 Comprehensive Land Use, under Key Features of the Land Use Plan, it states that "Classifying significant acreage within the ETJ as rural development to preserve environmental resources and maintain a reserve of vacant land and open space outside the incorporated City. As development matures in this area higher density land use may be considered ". In keeping that in mind the property only has 350 feet of agricultural conservation land use identified on their property, but when looking at the overall picture beyond the property boundary, there is still 2,200 feet of agricultural conservation remaining. • Impact of Infrastructure: The proposed zone change would have to route water and sewer from Schwab Road to their property. There is water and sewer located along the right -of -way of Schwab Road and would be taken from this area to the subject property. • Impact of Public Facilities /Services: The proposed zone change would have minimal impact on public services, such as schools, fire, police and parks, and would have an increase in service area for water and sewer. • Compatibility with Existing and Potential Adjacent Land Uses: The subject property is surrounded by several parcels that are zoned General Business District (GB), which are in line with maintaining the lower intensity along the frontage of IH 35 and pushing the light industrial away from IH 35. FISCAL IMPACT None RECOMMENDATION The property has the land use designations, under the Schertz Sector Plan for Northern Schertz, as Commercial Campus and Agricultural Conservation. The Commercial Campus land use designation encourages the development of lower intensity commercial, office, flex - office, and light industrial uses. The Agricultural Conservation land use designation is intended to maintain the rural /agricultural uses. The land use designation lines that illustrate approximately 750 feet of Commercial Campus land use designation and approximately 350 feet of Agricultural Conservation land use designation has created this hard and fast line on the property, which leaves the property owner to determine how to develop accordingly. However, this line is not intended to split a property the way that it has. The concept for this area, where you take the railroad tracts and Interstate Highway 35 and notice the trend of commercial along the frontage and agricultural conservation along the back, but then determining whether we want it to be 400 feet, 700 feet, or 1,000 feet. Good planning practices are that we generally try to use property lines, built features, or natural features instead of using hard fast lines. Therefore, with the information provided the rezoning to maintain the General Business District (GB) along the IH -35 frontage and have the General Business District -2 (G132) in the back meets the intention of the Comprehensive Land Use Plan as identified under the Commercial Campus land use designation. Staff feels that rezoning the portion of the property to General Business District -2 (GB2) does not negatively impact the larger area left Agricultural. Conservation nor does adjusting the zoning boundary line of the General Business District (GB) to still maintain that lighter intensity commercial along IH 35. Therefore, staff recommends approval of the requested zone change for approximately 9 acres to General Business :District (GB) and General Business District -2 (GB2). The Planning and Zoning Commission held a public hearing on February 9, 2022, where they made a recommendation of approval to the City Council with a vote of 7 -0. The City Council held a public hearing on March 22, 2022, where they made a recommendation to approve the rezoning from General Business District (GB) and Pre - Development :District (PRE) to General Business District (GB) and General Business District (GB2). Attachments Ord. No. 22 -5 -11 Rezone Exhibit Aerial Map Public Hearing Notice Map Public Hearing Notice Response ORDINANCE NO. 22-S-11 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 9 ACRES OF LAND TO GENERAL BUSINESS DISTRICT AND GENERAL BUSINESS DISTRICT -2, GENERALLY LOCATED 3,000 FEET EAST OF THE INTERSECTION OF SCHWAB ROAD AND IH -35 ACCESS ROAD, ALSO KNOWN AS COMAL COUNTY PROPERTY IDENTIFICATION NUMBER, 78178, COMAL COUNTY, TEXAS. WHEREAS, an application to rezone approximately 9 acres of land located 3,000 feet east of the intersection of Schwab Road and IH -35 access road, also known as Comal County Property Identification Number 78178, and more specifically described in the Exhibit A attached herein (herein, the "Property ") has been filed with the City; and WHEREAS, the City's Unified Development Code Section 21.5.4.D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested zone change (the "Criteria "); and WHEREAS, on February 9, 2022, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to approve the requested rezoning; and WHEREAS, on March 22, 2022, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested zoning be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The Property as shown and more particularly described in the attached Exhibit A, is hereby zoned General Business District (GB) and General Business District -2 (G132). Section 2. The Official Zoning Map of the City of Schertz, described and referred to in Article 2 of the Unified Development Code, shall be revised to reflect the above amendment. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 9. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 22nd day of March 22, 2022. PASSED, APPROVED AND ADOPTED on final reading the 5th day of April, 2022. Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) Owner: 135 Investment PROJECT NO 31033 2LL1,RED A REYES_. MIKIINs":L FfijOCREPNL W SANC!j-'j_ L'NEU WORK DATE 12/16/21,21_ LP Address: 61 Pipers Walk Sugar Land, Texas 77479 Phone #: (210) 960-2750 Property Owners within 200 feet Property within 200 Feet #1: Land Use: Vacant Zoning: Partially Zoned GB, Partially Zoned DVL Subdivision Name: A-182 SUR -258 C M GAHAGAN, Acres 45.063 Owner Name: Howard & Alice Schaefer Property Address: 0 S IH 35 Schertz, Texas Property ID: 75468 Recording Information: 9606025648 PROPERTY LINE 82.06 ACRE 7 ACT NOCPNI T N- NO, '94E06071606 VOL. 84 PG, 49',. -192 0,P.R,r C.F, Land Use: Vacant Zoning: Out of City Limits (DVL) Subdivision Name: A-182 SUR 258 U C M GAHAGAN, Acres 7.96 Owner Name: Sandra Reeh Property Address: 0 FM 482 New Braunfels, Texas Property ID: 75480 Recording Information: 0806003256 PREPARED FCIT SCALE: 1"=100' DUFF RE-AL ESTA-1E, LLC � M '111 -- 100 75-6 —100 2EBEA DING PORTION OF 113.93 ACRE TRACT MENT NO 200806006652 O'P R.C. C, 1, LFGEND IRA IN'. IF, (", 1— ) 0 . '/C MEN OCC NN— O'N".. O N DID .11 117 NF I ARD D ."'LAT' ANF." TOPIRMEE IRD—E P-1 MIT RVO .1 -1 PRINT OF REFERENCE ca A A F.1 I IA IE I U IS I I C 'EDA'S' "If SO A 'U"' T Z� D Cl EMA AND `111 HAL—A DIF MBIT cou— EIIS C—El Co-ty, —e x.5 FIN E E DESCRIPTION N�D RPF"R" I', R LO, U., 11:PA 1. " "A"I" IQ I., I IF,, I P, 1 "111101 — PI D"11 RN111 'KI ZLEDUIKP 1HUILLI IIII OEPI 01 —E1AS( L1JF1 IAF) — STIUA -1 NIN OR' 'N(1( 'I, SO '11-F 111 DO, II:. SIT I' I' IOICTI, 11111 FOR NXILIVID: Al A MILIN 12' E111 E01 , DI INIF I'll 'I ICIIIOSI ("HIM, OF I L6 11 YCID 1FAA'I FICIADIII 11 HOKIIIIINIF ", 1— Ii -, RIIIF LAID" On ENE N)lZIIIIA.il13()1\I)AR1 Ni.OJ'A FIT 1'— 112 0 THATRIIN �LFEIIN IIYFI�.W. IHENCD OKIL I5;O'FS EASY. "'L "' 'O ITT III Y LPAST "'U" �)E THE IT OR ONED 201 ACE T— I, ILONC, III TO FIT HIF EO-R—T LINE . 9(—A(RFTN1-A NISUANChOF.—I IIE T I'll 11 11" 11 11 1 EF "B' . 11 HN, F'111 AIN 'DEAST'11H1'1'1'�E L;IT'LIUARN'11 I, FIG I, ILHEIDB! -UTL 14)-25' FAST, 1) YITAR I INC TIRE SOUPWAST I REF OF 1 iC1 \ITNHO 'F[D AS 71 AT Rl� TRAI H I UISTA— (11 A-8 FLFT 10 A ALL 1,2' fRON LOR WITH A ITLAI111 ON III i I, "UP UDI; & SURVEY ; ON THL NOIIA OU 11 ILID-1,� A NETO I.TITI" IDIT, 1) 011IT 1111 TIII F11111, PLIALT III VIAY I III, OF FIT III :�;(WWAI IS, AT( AD AND LFILIH III � NORDIPAST LINF OF EIR, N(Cr -11A(1. I 11ALR L, �; LR 1111H 11+1 TO ILIF LFRII OD .—IIII(s AND (1111—Al A, L. 11 (31, IQ, I I I III IaI R 1 111 GENERAL NOTES. I 111TRIN-1 F—A DIONFRINIA UIALL.IF I NO, 20E8060061. ONDOIRL ACB-11 RECORDS OF .— COUNTY, 11 — I, FEARING BASIS - 1E— .111 ALTIS COORDINATE SMEA, FMIH IFEUNI EON= NORTH ANERCAN DATUM OF ISEL (2011), JS - SURVEY MM 1 5—EC PROPERTY COICTEND ADS) (39-43 FELT I ACRE TRACT OUT OF A 113 'EFTEMBER 10, 2021 A' 8'. M A M 4 I'DWIDED BY ALA MO TIRE COMPANY B. N.100.y..,Fl..dpl.in..it..nthi.p,.p.fty. 6. Firt4OO feet ,fPrp,rty,h,litmainz,n,dGB,appmximately3.34acres. 7. Remaining Property shall be —I GB-2, approximately ERIE -- (YEITIRCATION 1 IT D, REAL ILSTATE, LLC. THAT HE I$ MLY J� FLESSIDNED HEREBY ET TO ILLIT ,EED PERFESSLOOLD ALLO SH— OF THE STATE OF TEXAS, AND FIERTHER it THIS PIA' r OF EUWEY ADD SHE PRELEMY DESCRIPTLON SET FORTH HEREON TPAS BEEN PRE} IALE A HFA. Al -.1 AN 11A ORO 0 G1 TO SP ANR/.R OEFUAYAFA .111S .1 D"PERVISION A D TO THE SERT CF My III NO VISIBLE ENCROACHMENTS H"i BEEN FEDER EXCEPT AS NOTED ON THE HDRMDW. SUNCY' THIS IUDEEY SHUSHAN— COMPLIES WITH TIE CLI TEXAS SOCIM OF EFLOALOSOMI, SURF ORS STAFFEARDS AND SPECTICNIONS FOR A SPLELFICAFOES MR A TOAS CATORCRY 11, 101FIKIN 1, IRA 111E SHIANI, ENGINEERING + SURVEYING 1 of 1 LAND DEC. 22, 2021 A too A yx ISNJ y Land Title Sur✓cy of a 9.000 Acre (392,043 Sq. Ft.) Tract C—El Co-ty, —e x.5 FIN E E DESCRIPTION N�D RPF"R" I', R LO, U., 11:PA 1. " "A"I" IQ I., I IF,, I P, 1 "111101 — PI D"11 RN111 'KI ZLEDUIKP 1HUILLI IIII OEPI 01 —E1AS( L1JF1 IAF) — STIUA -1 NIN OR' 'N(1( 'I, SO '11-F 111 DO, II:. SIT I' I' IOICTI, 11111 FOR NXILIVID: Al A MILIN 12' E111 E01 , DI INIF I'll 'I ICIIIOSI ("HIM, OF I L6 11 YCID 1FAA'I FICIADIII 11 HOKIIIIINIF ", 1— Ii -, RIIIF LAID" On ENE N)lZIIIIA.il13()1\I)AR1 Ni.OJ'A FIT 1'— 112 0 THATRIIN �LFEIIN IIYFI�.W. IHENCD OKIL I5;O'FS EASY. "'L "' 'O ITT III Y LPAST "'U" �)E THE IT OR ONED 201 ACE T— I, ILONC, III TO FIT HIF EO-R—T LINE . 9(—A(RFTN1-A NISUANChOF.—I IIE T I'll 11 11" 11 11 1 EF "B' . 11 HN, F'111 AIN 'DEAST'11H1'1'1'�E L;IT'LIUARN'11 I, FIG I, ILHEIDB! -UTL 14)-25' FAST, 1) YITAR I INC TIRE SOUPWAST I REF OF 1 iC1 \ITNHO 'F[D AS 71 AT Rl� TRAI H I UISTA— (11 A-8 FLFT 10 A ALL 1,2' fRON LOR WITH A ITLAI111 ON III i I, "UP UDI; & SURVEY ; ON THL NOIIA OU 11 ILID-1,� A NETO I.TITI" IDIT, 1) 011IT 1111 TIII F11111, PLIALT III VIAY I III, OF FIT III :�;(WWAI IS, AT( AD AND LFILIH III � NORDIPAST LINF OF EIR, N(Cr -11A(1. I 11ALR L, �; LR 1111H 11+1 TO ILIF LFRII OD .—IIII(s AND (1111—Al A, L. 11 (31, IQ, I I I III IaI R 1 111 GENERAL NOTES. I 111TRIN-1 F—A DIONFRINIA UIALL.IF I NO, 20E8060061. ONDOIRL ACB-11 RECORDS OF .— COUNTY, 11 — I, FEARING BASIS - 1E— .111 ALTIS COORDINATE SMEA, FMIH IFEUNI EON= NORTH ANERCAN DATUM OF ISEL (2011), JS - SURVEY MM 1 5—EC PROPERTY COICTEND ADS) (39-43 FELT I ACRE TRACT OUT OF A 113 'EFTEMBER 10, 2021 A' 8'. M A M 4 I'DWIDED BY ALA MO TIRE COMPANY B. N.100.y..,Fl..dpl.in..it..nthi.p,.p.fty. 6. Firt4OO feet ,fPrp,rty,h,litmainz,n,dGB,appmximately3.34acres. 7. Remaining Property shall be —I GB-2, approximately ERIE -- (YEITIRCATION 1 IT D, REAL ILSTATE, LLC. THAT HE I$ MLY J� FLESSIDNED HEREBY ET TO ILLIT ,EED PERFESSLOOLD ALLO SH— OF THE STATE OF TEXAS, AND FIERTHER it THIS PIA' r OF EUWEY ADD SHE PRELEMY DESCRIPTLON SET FORTH HEREON TPAS BEEN PRE} IALE A HFA. Al -.1 AN 11A ORO 0 G1 TO SP ANR/.R OEFUAYAFA .111S .1 D"PERVISION A D TO THE SERT CF My III NO VISIBLE ENCROACHMENTS H"i BEEN FEDER EXCEPT AS NOTED ON THE HDRMDW. SUNCY' THIS IUDEEY SHUSHAN— COMPLIES WITH TIE CLI TEXAS SOCIM OF EFLOALOSOMI, SURF ORS STAFFEARDS AND SPECTICNIONS FOR A SPLELFICAFOES MR A TOAS CATORCRY 11, 101FIKIN 1, IRA 111E SHIANI, ENGINEERING + SURVEYING 1 of 1 LAND DEC. 22, 2021 \ �9 \ . � �® � FM 482 s* y« gp . m 3 N ° (78178) IH35N (56) * # 2 yf � f® � ® § « A y c 7 yy4» e f { SCHHEIRTZ mm TY� 6 6wR mV ' - - �� Agenda No. 4. CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: Executive Team Subject: Resolution No. 22 -R -38 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas regarding a request to amend the Main Street Local Grant Program. (M. Browne /B. James) . Z1 On December 11, 2018, the City Council approved Resolution 18 -R -152, creating the Schertz Main Street Local Flavor Economic Development Program. The program was amended on June 25, 2019, via Resolution 19 -R -74. The Schertz Main Street Local Flavor Economic Development Program is intended to encourage and expansion and attract small businesses that create local charm and help develop a sense of place in and around Main Street, promote commercial development, stabilize and improve property values, foster civic pride, and protect and enhance the attractiveness of the Main Street area to residents and visitors. The Schertz Main Street Local Flavor Economic Development Program enhances other city efforts to improve, beautify, and promote economic development in the Main Street area. Funding for the Schertz Main Street Local Flavor Economic Development Program is provided annually through the City's General Fund. Funds are made available on a first- come -first -serve basis. The program also stipulated that grants will not be provided for work already completed or which has begun prior to the approval of the grant application. Funds are provided on a 50150 matching basis, in -kind contributions may be counted toward the matching requirement. All improvements must conform to City regulations and building codes and receive advance approval by the City Council. All grants are paid out upon completion of the project. The City has paid out almost $245,000 in local flavor grants and almost $75,000 in historic grants over the life of both programs. The proposed change limits the amount of funding in grants one property can receive over a five -year period to $40,000 and eliminate the maximum annual cap of $20,000. Currently, the program caps the maximum amount of grants one property can receive in one year at $20,000, but there is no restriction on owners seeking a new grant each year. Given the scope and cost of improvements, applicants were having to stagger projects over the two years to get two years worth of grants. The amendment also provides for a grant for new construction of up to $60,000, but this is provided at a one to four matching basis so to get the full $60,000 a property owners would have to spend $240,000 of their own money that is not reimbursed (total cost of $300,000). Staff originally proposed the cap at $50,000, but given construction cost increases is recommending it be $60,000. GOAL To amend the local flavor grant program to encourage more property owners in the Main Street corridor to utilize the program. COMMUNITY BENEFIT The program was created after the City Council heard from residents, business owners and community organizations. As has been the past practice new programs or ordinances are monitored and amended to increase their effectiveness. SUMMARY OF RECOMMENDED ACTION Staff recommends approval of the resolution amending the Schertz Local Flavor Main Street Local Flavor Economic Development Program. FISCAL IMPACT The proposed change limits the amount of funding in grants one property can receive over a five -year period to $40,000. Currently, the program caps the maximum amount of grants one property can receive in one year at $20,000, but there is no restriction on owners seeking a new grant each year. The amendment also provides for a grant for new construction of up to $60,000, but this is provided at a one to four matching basis so to get the full $60,000 a property owners would have to spend $240,000 of their own money that is not reimbursed (total cost of $300,000). RECOMMENDATION Approval of Resolution 22 -R -38. Attachments Draft Amended Local Flavor Grant Program RESOLUTION NO. 22 -R -38 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE SCHERTZ MAIN STREET LOCAL FLAVOR ECONOMIC DEVELOPMENT PROGRAM; AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, Section 380.001 of the Texas Local Government Code, as amended, allows the governing body of a municipality to establish and provide for the administration of one or more programs to promote state and local economic development and to stimulate business and commercial activity in the municipality; and WHEREAS, the Schertz Main Street Local Flavor Economic Development Program is intended to encourage and expansion and attract small businesses that create local charm and help develop a sense of place in and around Main Street, promote commercial development, stabilize and improve property values, foster civic pride, and protect and enhance the attractiveness of the Main Street area to residents and visitors; and WHEREAS, funding for the Schertz Main Street Local Flavor Economic Development Program will be provided annually through the City's General Fund; and WHEREAS, the Schertz Main Street Local Flavor Economic Development Program will enhance other city efforts to improve, beautify, and promote economic development in the Main Street area. WHEREAS, changes are recommended to the program to improve its benefit to the community. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes amendments to the Schertz Main Street Local Flavor Economic Development Program in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of April, 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary EXHIBIT A AMENDED SCHERTZ MAIN STREET LOCAL FLAVOR ECONOMIC DEVELOPMENT PROGRAM Schertz Main Street Local Flavor Economic Development Program Section UPurpose The City of Schertz finds that promotion and enhancement of commercial activity along Main Street is necessary to promote the economic, cultural, and general welfare of the public. The area around Main Street in Schertz once served as the commercial and social hub of the community. The City seeks to improve the image of the area around Main Street through an inducement of public money to promote local economic development and to stimulate business and commercial activities in the City. The program is intended to: a) Encourage the attraction of small businesses that will create local charm and help develop a sense of place in and around Main Street; b) Promote commercial development; C) Stabilize and improve property values; d) Foster civic pride in the beauty and accomplishments of the past, and to promote the use of the historic structures for the culture, education, and general welfare of residents, and: e) Strengthen the economy of the city by protecting and enhancing the attractiveness of the Main Street area to residents and visitors, as well as provide support and stimulus to businesses. In order to facilitate the promotion and enhancement of commercial activity, the City of Schertz is offering grants that will serve to help new and existing businesses and properties within this area. The program will be administered by the City Manager and or his/her designee. Section 1.3 Eligibility Criteria All of the following eligibility criteria must be met: a) The business and property must be located along Main Street between Schertz Parkway and Aviation Boulevard. b) All taxes and government fees must be current on the property. C) The business and property owner has acquired and maintained all necessary rights, licenses, permits, and authority to carry on its business in the City of Schertz and will continue to use its best efforts to maintain all necessary rights, licenses, permits, and authority. A Funding for this program is provided annually through the City of Schertz General Fund in accordance with Chapter 380.001 of the Texas Local Government Code. The amount of money allocated each year shall be at the discretion of the City Council. Funds are made available on a first-come-first-serve basis. Grants will not be provided for work already completed unless it is a repair or replacement and for which the grant is applied for within 14 days of beginning the work or which has begun prior to submittal of the grant application. ANNUAL GRANT Funds are provided on a 50150 matching basis, in-kind contributions may be counted toward the matching requirement. No more than $40,000 in grants may be received per property over a 5- year period. All improvements must conform to City regulations and building codes and receive approval by the City Council. All grants are paid out upon completion of the project or increments of the project. a) Signage Improvement Grant — grants are available for both new signs and the renovation of existing signs. Signage Improvement Grant recipients may receive up to $5,000 per property. b) Faqade Improvement Grant — grants are available for facade improvements that help improve the curb appeal of the property. Qualifying facade improvements include: painting, roof, windows, foundation, facade restoration including replacing windows, wall repairs, brick re-pointing, replacing and exposing transom windows; and improvements necessary to stabilize a structure. Facade Improvement Grants recipients may receive up to $20,000 per property. C) Site Improvement Grant — grants are available for site improvements that help add visual appeal and functional use of the property. Qualifying site improvements include: landscaping, exterior lighting, sidewalks and driveway improvements, parking lot improvements, and outdoor seating areas. Site Improvement Grant recipients may receive up to $20,000 per property. d) Capital Equipment Grant — grants are available for capital equipment. Qualifying capital equipment are durable items used to produce a good or service and has a life expectancy of more than five years. Capital Equipment Grant recipients may receive up to $2,500 per property. e) Systems Grant — grants are available for upgrades to wiring, plumbing, HVAC, insulation, etc. Systems Grant recipients may receive up to $15,000 per property. Funds are provided on a 1/4 matching basis, in-kind contributions cannot be counted toward the matching requirement. No more than $60,000 in grants may be received per property and no additional Schertz Main Street Local Flavor Economic Development Grant maybe received for 5 years from date of approval. All improvements must conform to City regulations and building codes and receive approval by the City Council. All grants are paid out upon completion of the project. a) New Construction Grant — for the costs associated with actual construction of the structure, not including site work or FF&E. At the start of the fiscal year, the city will promote the amount of funding available. Applications will be received throughout the fiscal year, subject to the availability of funds. a) Property owner submit a letter along with any required supporting documentation (i.e. drawings, total project cost estimate, photographs, contactor bids, tax certificates, etc.). Applications will be reviewed by the City Manager's Office for completeness. Changes to elevations of a structure require a elevation drawings. If changes of the exterior color are proposed to occur that new color palette must be provided. Changes to exterior not approved as part of the grant application may be grounds for denial of payment. b) After submittal of a grant request, a preliminary site visit will be made by a representative of the City Manager's Office. C) City Council will decide which entities qualify for assistance based on the perceived value of their proposed projects to the City of Schertz, the compatibility of the proposed projects with the Main Street Area, and the cost effectiveness of the proposed project in relation to the proposed amount of the grant. d) The property owner and City will execute a Grant Agreement detailing the obligations of the grantee, the method and timing of reimbursement, and outlining the scope of work eligible for reimbursement. e) Work must be completed within one year from the date of execution of the Grant Agreement, however; the City Manager may grant an extension of up to one year. Agenda No. 5. CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: Information Technology Subject: Resolution No. 22 -R -35 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a contraact with Scientel Solutions, LLC of Aurora IL, for implementation of the Schertz Master Communications Plan. (B. James /M. Clauser) BACKGROUND This planned communications network will create the infrastructure needed to provide citizens and neighboring communities with access to the various community assets, governmental actions and other event and sites of interest through live and recorded streaming to a Public Education and Government channel (known as a PEG channel). Funding is made available through the use of PEG funds as allowed by Federal law regarding the use of PEG funds, and supplemented with funding from the ARP program recently passed by Congress in 2021. In addition, recent events have shown that the more an organization employs the use of remote and mobile technologies in managing assets and resources, the more efficient and productive that organization becomes as it deals with ever - changing circumstances. Providing field staff, for example with access to City resources where and when needed reduces travel time, fuel costs, vehicle maintenance expenses, etc. In addition, the capability to remotely manage and secure remote locations reduces staff management requirements saving direct employee costs without sacrificing the quality of services provided by the City. IT Department, in collaboration with other City stakeholders determined that the requirements for taking advantage of these emerging technologies hinges on the cost, quality and reliability of the communications network. A resilient, secure city -wide communications network capable of providing the connectivity necessary to support the City's long -term strategic communications plans has been identified as one of the most important investments in the future that the City can make. The proposed Master Communications Plan is designed to meet current needs as well as address acknowledged challenges while providing a stable, scalable communications network for the future. GOAL To install a City -wide communications network based on a combination of wireless and wired technologies that will connect all existing City assets while providing a cost - effective path for adding additional sites as required. Taking advantage of greater efficiencies offered by using high -speed wireless systems, we can effectively manage and monitor remote sites such as lift stations, pumping stations and water towers. In addition, we can use the proposed City -wide network to provide timely, targeted information to field staff wherever and whenever it's needed by leveraging existing mobile technologies to safely and securely access City data resources directly from the field. Finally, with the addition of secured, high -speed wireless connectivity, Public Safety personnel can respond more effectively to situations as well as allow them to submit reports, update databases, etc. from the field. COMMUNITY BENEFIT There are several direct benefits realized by deploying the network as designed: 1. By deploying and managing the network internally, as opposed to outsourcing our communications needs, the City will save more than $1 million over the anticipated life span of the system (10 years) 2. Using wireless technologies to connect City assets directly is the most cost- effective way to knit the City together in a resilient, reliable network. This network, as proposed would be capable of expansion as needed with a minimal investment. New nodes can be added by merely adding low -cost high -speed radios at the site and pointing them at the closest collection point. 3. Using existing mobile technologies over a City - owned secure City -wide network means providing real -time access to City resources by field staff. This ensures that they can stay in field longer, reducing travel time, fuel costs, vehicle wear and tear, etc. Staff can access email, access and modify information residing in systems such as InCode, Court, CAD /RMS, submit reports, print, etc. using this proposed network. 4. The ability to remotely manage and secure City assets allows City staff to focus on taking care of business as opposed to having to visit each site manually to perform inspections, etc. 5. This network will provide high -speed connectivity to areas such as parks, playgrounds and other remote City sites creating a platform for enhanced security monitoring and providing greater safety for our residents. SUMMARY OF RECOMMENDED ACTION Staff recommends that Council direct the City Manager to enter into an agreement with Scientel, LLC of Aurora, I.L., in the amount of $565,835.00 with additional approval of funding not to exceed $595,835.00 to provide for contingencies. FISCAL IMPACT Staff has identified available funding by applying available "PEG" funds and supplementing this with funding from the ARP funds provided by Congress in 2021. The PEG fund is a dedicated fund that comes from fees paid to the City annually by the cable companies, and is designed to provide funding to municipalities to build the communications infrastructures needed to support the creation of content and other systems needed to manage the City's planned PEG channel. Currently, the fund has a balance of more than $900K. This fund is replenished annually by approximately $70K — $80K. The City will apply $150,000 from the ARP fund and the balance from the PEG funds. It is expected that the deployment will take place during the current FY and continue into the next FY and that funding from the PEG fund for the upcoming FY will be included in the 2022 -2023 budget presented to Council later this year. RECOMMENDATION Staff recommends that Council to approve Resolution No. 22 -R -35 authorizing the City Manager to enter into an agreement with Scientel, LLC of Aurora, I.L., in the amount of $565,835.00 with additional approval of funding not to exceed $595,835.00 to provide for contingencies. Attachments Schertz MCP Project Scientel .Resolution (2) Resolution 22 -R -35 71� scientel S • L U T 1 • N S March 9, 2022 Submitted To: Myes CLauser Director, Information TechnoLogies mcLauser(agschertz.com City of Schertz 140#6 Schertz Parkway Schertz, Texas 78154 Proposal No. 0#3023 1 March 9, 2#322 71� scientel • L U T 1 • 1. INTRODUCTION .......................................................................................... ............................... 3 2. SCOPE OF WORK ........................................................................................ ............................... 5 3. ASSUMPTIONS - ALL PHASES ................................................................. .............................28 4. GENERAL PROJECT RESPONSIBILITIES ................................................. .............................29 S. WARRANTY STATEMENT .......................................................................... .............................31 6. PRICING ......................................................................................................... .............................31 7. PAYMENT MILEST ONES ........................................................................... .............................32 8. PROJECT SCHEDULE -PHASE 1 .................................................................. .............................33 Proposal No. 00023 2 March 9, 2 #622 Scientel Solutions LLC is pleased to present The City of Schertz with the following proposal for the design, configuration, and installation of The Citywide Network Expansion System. Scientel Solutions will do this by utilizing both licensed and unlicensed microwave solutions, we have divided this Network Expansion into separate phases based on The City of Schertz's priorities. The solution will utilize AES256 Encryption. Phase I will provide complete network system design and implementation of network connectivity to the Corbett /Live Oak Group Phase II will extend network connectivity to the Nacogdoches Tower Group. Phase III will further extend network connectivity to the IH35 Tower Group Phase IV will extend and complete network connectivity to the Scenic Hills Tower Group. Future Planning Considerations Additional Parks and Water Facilities - Exempt From Proposal Pricing. Scientel := SOLUTIONS 00 CIC, eY,4 lG FUTURE SIRES bbs LS 29 Nacogdoches Proposed Final System Diagram ...__...... ..�.. ., lubpsAGG 1p NYttPe F .r *,. 0 0 ., 20 MbP AG, North diffe Tank o Scenic Hills �(17� wolf yb"b fUAURE SITES N R D—, H p +., A,h1i,, P-1, ------------------------------------ Existing Cos A r�GbR �.�.Gr�n�ed PTP820, L k - Network `�,% "" . FUTURE STET —Unlicenseci PN6P450i Link �,��- 1530 PSckrell Park 1513 — Unli......I PT1110i Link ` 3 g Corbett Water .,W,u,W,u,W,u„u.- ExistI19 Liw�W+�wwwwwwu��" "`. IE NE LS Tank CSN Fire ��• Station 3 Proposed Final System Diagram EM2 -UC 0 CIO a p Gy try Qbps AC*G FUTURE SITES LS 24 LS 25 LS 26 LS 28 LS 31 H stead LS P klxred Lift Sr t N th Cent, North Cliff, P k m lH 35 Tower taC' 1p NYttPe F .r *,. 0 0 ., 20 MbP AG, North diffe Tank o Scenic Hills EM2 -UC 0 CIO a p Gy try Qbps AC*G FUTURE SITES LS 24 LS 25 LS 26 LS 28 LS 31 H stead LS P klxred Lift Sr t N th Cent, North Cliff, P k „ 2o,ybASAG� Oa FUTURa SITES L518 LS 2] ------------------------------ G EMS33 -FS2 f 65 lH 35 Tower p S ecer C mRlex 0 0 ., 20 MbP AG, Live Oak o ... ........ ` �(17� wolf yb"b fUAURE SITES N R D—, H p +., A,h1i,, P-1, ------------------------------------ „ 2o,ybASAG� Oa FUTURa SITES L518 LS 2] ------------------------------ G EMS33 -FS2 f 65 p S ecer C mRlex 0 0 Live Oak QutQaar Access Poirot �(17� wolf � Ethernet Cahle Existing Cos A r�GbR �.�.Gr�n�ed PTP820, L k - Network `�,% "" —Unlicenseci PN6P450i Link �,��- PSckrell Park (j�'� — Unli......I PT1110i Link .,W,u,W,u,W,u„u.- ExistI19 Liw�W+�wwwwwwu��" Proposal No, ,30 ,023 3 March 9, 2 #322 scientel SO LUT 1 0 N S Tower Corbett Tower Park Ware Seguin Tank Rhi Valley Park Fire Station 3 EM2-UC 71� scientel S • L U T 1 • N S Hardware Overview • Qty 5: IE-4010-4S24P (Layer 3) • Qty 4: C9200 -48P (PoE +) • Qty 8:JE-3200-8T2S(non-PoE) • Qty 6: cnPilot E700 AP Assumption - Non Industrial switches needed at: EMS3-FS2, Fire Station 3, EM2-UC, and Pi jbi in Work.,; Existing CoS Network Works Live Oak Tower • Soccer • J MS Sports 11 Im', 1p. Ashley Park Proposal No, 00 ,023 4 March 9, 2#322 LVI £Rd 0 7 0 ..tcl— AIC.- 16.t Ethernet Cable— li,.—d 16 Aggregate ............ PTP Link Unk.—d PMP 40M Aggregate Lmk —UHH—s.d PTP450i Lmk- -Exi,tmg Link— Proposal No, 00 ,023 4 March 9, 2#322 ► nt l SOLU T ONS Phase I - Corbett /Live aak Group t Gbps AGG EM2•UC n O O Complete System Network Design Scientel will: 2/6 :FUTURE SITES AS Deer Haven QC'G Ashley Park Soccer Complex ublic w"ta 2p2i Z9 0s P'ckreli Park Lenend °o 0 Outtloor Access Point Ethernet Cable �G,6s .FUTURE SITES B30 a LS 13 ware se8nin WT I Corbett Water IE IOE Tank CS Nature Park j : Fire _ ..........................._. Station 3 Phase 1 - Corbett /Live Oak Group EM2•UC n O O Complete System Network Design Scientel will: 2/6 :FUTURE SITES AS Deer Haven QC'G Ashley Park Soccer Complex ublic w"ta 2p2i Z9 0s P'ckreli Park -- - Licensed PTP820s Link ------ '.,,,,,,. Uniicensed PMP450i Link .. Urfl —n ed PTP450 Lmk— —,—Existing Link --mod Create network IP plan for the radio network with assistance from the City of Schertz in ensure no overlapping or conflicting addresses are utilized with the existing infrastructure. Scientel will not be responsible for changing or modifying any IP network connected components on the existing network, as a result of introducing the newly connected radio network. Provide a network detailed design document that will cover the complete (all phases) proposed network system design for approval by City of Schertz. Provide a network deployment plan to assure for integration into the existing network. Utilize best practices of network implementation standards to assure network is configured to provide growth and expansion. Configure all tower switches to act as default gateways for connected VLAN's. Utilize dedicated Layer 3 network transport VLAN's will be built between PTP locations to assure a robust protected backhaul. Proposal No, 00 ,023 5 March 9, 2 #322 Lenend / lL,t Outtloor Access Point Ethernet Cable -- - Licensed PTP820s Link ------ '.,,,,,,. Uniicensed PMP450i Link .. Urfl —n ed PTP450 Lmk— —,—Existing Link --mod Create network IP plan for the radio network with assistance from the City of Schertz in ensure no overlapping or conflicting addresses are utilized with the existing infrastructure. Scientel will not be responsible for changing or modifying any IP network connected components on the existing network, as a result of introducing the newly connected radio network. Provide a network detailed design document that will cover the complete (all phases) proposed network system design for approval by City of Schertz. Provide a network deployment plan to assure for integration into the existing network. Utilize best practices of network implementation standards to assure network is configured to provide growth and expansion. Configure all tower switches to act as default gateways for connected VLAN's. Utilize dedicated Layer 3 network transport VLAN's will be built between PTP locations to assure a robust protected backhaul. Proposal No, 00 ,023 5 March 9, 2 #322 71� scientel Design PMP Locations tobe configured as Layer 2VLAN's with the gateway of each network existing mt the Layer 3 switch they connect. Design Cisco BGRPtobe configured to run onaii Layer 3 Switches toassure proper network advertisement across segments. Design aU Gateway nf Last Resorts for each Layer 3 device tobe set topoint to the existing City ofSchertz network gateway. Corbett Water Tank Sdonteivvi[k Perform site survey of each designated Location to verify instaUaton requirements and design. Create Oetaibed Design Documents for radio system for specified phase l sites, asvveiiascornpiete network design for entire proposed system. Perform FCC License coordination for the Licensed microwave Link. DeUver Phase 7Detaiigd Design Documents prior to procurement and fieid instaiiation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamLess integration with existing network core system. Procure aU designated network and anciiiary equipment toinciude ins1aLLaLionrnateriaLs. Procure aLL designated microwave radio and anciLLary equipment to incLude instaiiaLionrnateriais. Stage and configure designated network and radio equipment in accordance with approved design. Assume that City of Schertz wiLL provide AC power outLets and/or DC power system, asrequired. ScienteixxiU provide services tocahcuiatepower system/UPS Loading for system sizing, upon request. |nstaii Cisco B Switch at base of water tank into provided network rack at area designated by the City ofSchertz. |nstaii and aUgn one Licensed PTP radio, antenna, and mount atdesignated Location on top of water tank towards Live Oak Water Tank. |nstaii and aUgnthe existing uniicensedPTP radio (decommissioned from L/me,eak Tower) towards Fire Station 3. InstaLL three unLicensed PMP Access Points (AP's) at designated Locations on top of water tank as per design. |nstaii associated indoor radio equipment toinciude power suppUesand surge suppressors at designated network area atsite. Provide and instaUaU network cabUng between radio equipment to designated network dgrnark. Perform Radio connectivity and performance verification checks upon the compLetion of each microwave radio Link and in accordance with acceptance testpien. Network connectivity and performance verification checks vviUbe performed upon the compLetion of microwave radio Links and in accordance with acceptance test pian. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. ProposaL No.00023 March 9, 2#622 71� scientel Live aak Water Tank Perform site survey to verify instaUaton requirements and design. Create Oetaiied Design Documents for radio system for specified phase l sites, asvveiiascornpie1e network design for entire proposed system. OeUver Phase 7Oetaiigd Design Documents prior to procurement and fieid instaiiation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamtess integration with existing network core system. Procure aU designated network and andiiary equipment toinciude instaikationrnateriais. Procure aU designated microwave radio and anciibary equipment toinciude instaikationrnateriais. Stage and configure designated network and radio equipment in accordance with approved design. InstaLL Cisco L3 Switch at base of water tank into provided network rack at area designated by the City ofSchertz. |nstaK and a{ign one Licensed PTP radio, antenna, and mount towards [orbettVVaterTank. |nstaU and a{ign one (l)unUcensedPTP radio and mount towards EMS2-L/C InstaLL two (2) unLicensed PMP Access Points (AP's) at designated Locations on top of water tank as per design. De-commission and remove the existing unLicensed PTP Radio unit (To-Fire Station 3). |nstaii associated indoor radio equipment toinciude power suppUes and surge suppressors at designated network area atsite. Existing data cabLing wiLL be used to connect radio unit to indoor equipment. ScienteivviLitest existing cabieto verify its operabiiity. Provide and instaLL aLL network cabLing between indoor radio equipment to designated network dennark. Perform radio connectivity and performance verification checks upon the compLetion of each microwave radio Link and in accordance with acceptance testpian. Assume that City of Schertz wiLL provide AC power outLets and/or DC power system, asrequired. ScienteivviU provide services tocaicuiatepower system/UPS Loading for system sizing, upon request. Perform network connectivity and performance verification checks upon the compLetion of microwave radio Links and in accordance with acceptance test pLan. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. ProposaL No. 0#3023 7 March 9, 2022 71� scientel • L U T 1 • Fire Station 3 Scientel will: Perform site survey to verify installation requirements and design. Deliver Phase 7Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated network and ancillary equipment to include installation materials. Install new Cisco Switch into provided network rack at area designated by the City of Schertz. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Perform radio path alignment of existing unlicensed PTP radio to Corbett Water Tank. Perform radio connectivity and performance verification checks upon the installation completion of the radio link and in accordance with acceptance test plan. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Pickrell Park Scientel will: Perform site survey to verify installation requirements and design. Deliver Phase IDetailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated radio equipment in accordance with approved design. Install one (1) subscriber radio and align to the PMP AP at the Public Works Infrastructure. Install one (1) outdoor wireless access point (WAP) at the designated Location. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install all network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of the subscriber radio and the WAP installation. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Proposal No. 00023 8 March 9, 2 #622 71� scientel • L U T 1 • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Soccer Complex Scientel will: Perform site survey to verify installation requirements and design. Deliver Phase 7Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated network and ancillary equipment to include installation materials. Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install new Cisco Switch into provided network rack at area designated by the City of Schertz. Install one (1) subscriber radio and align to the PMP AP at the Livedak Water Tank. Install one (1) outdoor wireless access point (VVAP) at the designated Location. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install all network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of the installation, in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. public Works Scientel will: Perform site survey to verify installation requirements and design. Deliver Phase 1Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated network and ancillary equipment to include installation materials. Procure all designated radio and ancillary equipment to include installation materials. Proposal No. 00023 9 March 9, 2 #622 71� scientel • L U T 1 • Stage and configure designated network and radio equipment in accordance with approved design. Install new Cisco Switch into provided network rack at area designated by the City of Schertz. Install one (1) subscriber radio and align to the PMP AP at the LiveAeak Water Tank. Install one outdoor wireless access point (WAP) at the designated location. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install all network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Emergency Medical Services 2 - Universal City Scientel will: Perform site survey to verify installation requirements and design. Deliver Phase 7Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated network and ancillary equipment to include installation materials. Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install new Cisco Switch into provided network rack at area designated by the City of Schertz. Install and align one (1) unlicensed PTP radio towards Live Oak Water Tower. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install all network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Proposal No. 00023 10 March 9, 2022 Phase 2 - Nacogdoches Tower Group i n l SO L U T 1 0 N S Phase 2 - Nacogdoches Tower Group Nacogdoches Water Tank Scientel will: '1.,. ?qb ;FUTURE SITES AS Deer Haven 90'G' Ashley Park ll N Soccer 9 Complex Live Oak Public ,;.� Works Existing Cos Network /- __ wr. 0 > ..yt Plckrell Park L.uendl Li Outdoor Access Point Ethernet Cable ---,Licensed PTP820s Link — Unlicensed PMP450i Unk- ®Unlicensed PTP450i Link — - --- Existing Link— Perform site survey of each designated location to verify installation requirements and design. Deliver Phase2Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Perform FCC License coordination for the licensed microwave link. Procure all designated network and ancillary equipment to include installation materials. Procure all designated microwave radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Proposal No, ,30023 11 March 9, 2 #322 1GbpsAGG 100 '14 (FUTURE SITES LS 30° LS 13 Ware Seguin Corbett Water IE IDE LS Tank Ca Nature Fire ................... _...... Station 3 Phase 2 - Nacogdoches Tower Group Nacogdoches Water Tank Scientel will: '1.,. ?qb ;FUTURE SITES AS Deer Haven 90'G' Ashley Park ll N Soccer 9 Complex Live Oak Public ,;.� Works Existing Cos Network /- __ wr. 0 > ..yt Plckrell Park L.uendl Li Outdoor Access Point Ethernet Cable ---,Licensed PTP820s Link — Unlicensed PMP450i Unk- ®Unlicensed PTP450i Link — - --- Existing Link— Perform site survey of each designated location to verify installation requirements and design. Deliver Phase2Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Perform FCC License coordination for the licensed microwave link. Procure all designated network and ancillary equipment to include installation materials. Procure all designated microwave radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Proposal No, ,30023 11 March 9, 2 #322 71� scientel • L U T 1 • Install Cisco L3 Switch at base of water tank into provided network rack at area designated by the City of Schertz. Install and align one (1) licensed PTP radio, antenna, and mount at designated location on top of water tank towards Livel'eak Water Tank. Install one (1) unlicensed PMP Access Point (AP) at designated location on top of water tank as per design. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install all network cabling between radio equipment to designated network demark. Perform Radio connectivity and performance verification checks upon the completion of each radio and in accordance with acceptance test plan. Network connectivity and performance verification checks will be performed upon the completion of microwave radio Link and in accordance with acceptance test plan. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Live ,oak Water Tank ScienteL will: Perform site survey to verify installation requirements and design. Deliver Phase2Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated microwave radio and ancillary equipment to include installation materials. Stage and configure designated radio equipment in accordance with approved design. Install and align one (1) PTP radio, antenna, and mount towards Nacogdoches Water Tank. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Existing data cabling will be used to connect radio unit to indoor equipment. ScienteL will test existing cable to verify its operability. Provide and install aLL network cabling between indoor radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of the microwave radio link and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. ScienteL wiLL provide services to calculate power system /UPS loading for system sizing, upon request. Perform network connectivity and performance verification checks upon the completion of microwave radio Link and in accordance with acceptance test plan. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Proposal No. 00023 12 March 9, 2 #322 Phase 3 - IH -35 Tower Group itl SOLUTIONS {' tUTURE SITES x,' \k .bs Es ze Nacogdoches 1Gbps AGG OQ 9GC s " FUTURE SITES " "�" • LS 30 LSD t • ware Seguin Corbett Water n IE 10E LS CB Nature Tank Fire � Station 3 Phase 3 — IH -35 Tower Group IH35 Water Tank Scientel will: „'"m„ro°ab •.MXS 2/6 :FUTURE SITES ps Deer Haven Ar'G Ashley Park Q i• i r �6 �tr vc occer 11 Complex Live Oak Public �t Existing Cos / ao Network Pickrall Park Leaend Ll Outdoor Access Point Ethernet Cable — Licensed PTP820e Link — =Unlicensed PMP450i Link- -Unlicensed PTP450i Link — — .Existing Link.. Perform site survey of each designated location to verify installation requirements and design. Deliver Phase3Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Perform FCC License coordination for the licensed microwave link. Procure all designated network and ancillary equipment to include installation materials. Procure all designated microwave radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Proposal No. 0 #3023 13 March 9, 2 #622 71� scientel • L U T 1 • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Install Cisco L3 Switch at base of water tank into provided network rack at area designated by the City of Schertz. Install and align one (1) Licensed PTP radio, antenna, and mount at designated location on top of water tank towards Live Oak Water Tank. Install and align the unlicensed PTP radio towards EMS3 -FS2 site. Install two (2) unlicensed PMP Access Points (AP's) at designated Locations on top of water tank as per design. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install all network cabling between radio equipment to designated network demark. Perform Radio connectivity and performance verification checks upon the completion of each radio and in accordance with acceptance test plan. Network connectivity and performance verification checks will be performed upon the completion of microwave radio Link installation and in accordance with acceptance test plan. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Live ,oak Water Tank Scientel will: Perform site survey to verify installation requirements and design. Deliver Phase3Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated microwave radio and ancillary equipment to include installation materials. Stage and configure designated radio equipment in accordance with approved design. InstaLL and align one (1) PTP radio, antenna, and mount towards IH -35 Water Tank. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Existing data cabling will be used to connect radio unit to indoor equipment. Scientel will test existing cable to verify its operability. Provide and install all network cabling between indoor radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of each microwave radio Link and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Proposat No. 0#3023 14 March 9, 2 #322 71� scientel Perform network connectivity and performance verification checks upon the completion of microwave radio Links and in accordance with acceptance test plan. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. EMS�B-FS2 Scienteivviil: Perform site survey bz verify installation requirements and design. Deliver Phase3Detaibed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated network and ancillary equipment toinclude installation materials. Procure all designated radio and ancillary equipment io include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. InstaLL new Cisco Switch into provided network rack at area designated by the City ofScheriz. Install and align one (l) unlicensed PTP radio towards /H-35Tower Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area atsite. Provide and insteU all network cabling between radio equipment to designated network dernark. Perform radio connectivity and performance verification checks upon the completion of install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and/or DC power system, asrequired. 5dentei will provide services to calculate power system/UPS Loading for system sizing, upon request. Provide the City ofSchertz with system documentation in accordance with system acceptance requirements. ProposaL No.66&3 15 March 9, 2#622 71� scientel • L U T 1 • Phase 4 - Scenic Hills Tower Group c i e nte I S O L U T I 0 N S FUTURE SITES° i C'bAs Nacogdoches tGbps AGG Phase 4 - Scenic Hills Tower Group Scenic Hills Water Tank Scientel will: Perform site survey of each designated location to verify installation requirements and design. Deliver Phase 4 Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Perform FCC License coordination for the licensed microwave link. Procure all designated network and ancillary equipment to include installation materials. Procure all designated microwave radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Proposal No. 0 #3023 16 March 9, 2 #622 '00 FUTURE SITES • t530 LS 13 Ware Seguin Corbett Water • IS 10E LS Tank CB Nature �...__..._ Fire .................._i Station 3 Phase 4 - Scenic Hills Tower Group Scenic Hills Water Tank Scientel will: Perform site survey of each designated location to verify installation requirements and design. Deliver Phase 4 Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Perform FCC License coordination for the licensed microwave link. Procure all designated network and ancillary equipment to include installation materials. Procure all designated microwave radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Proposal No. 0 #3023 16 March 9, 2 #622 71� scientel • L U T 1 • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Install Cisco L_3 Switch at base of tower into provided network rack at area designated by the City of Schertz. Install and align one (1) licensed PTP radio, antenna, and mount at designated location on top of water tank towards /H- 35Water Tank. Install six (6) unlicensed PMP Access Points (AP's) at designated Locations on tower as per design. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install aLL network cabling between radio equipment to designated network demark. Perform Radio connectivity and performance verification checks upon the completion of installation of each radio and in accordance with acceptance test plan. Network connectivity and performance verification checks wiLL be performed upon the completion of microwave radio link and in accordance with acceptance test plan. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. IH -35 Water Tank Scientel will• Perform site survey to verify installation requirements and design. Deliver Phase 4 Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated microwave radio and ancillary equipment to include installation materials. Stage and configure designated radio equipment in accordance with approved design. Install and align one (1) PTP radio, antenna, and mount towards Scenic Hills Tower. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install aLL network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of each microwave radio Link and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel wiLL provide services to calculate power system /UPS loading for system sizing, upon request. Perform network connectivity and performance verification checks upon the completion of microwave radio Links and in accordance with acceptance test plan. Proposat No. 0#3023 17 March 9, 2 #622 71� scientel North CILiffe Tank ScienteivviiL: Perform site survey Loverify instaUat on requirements and design. DeLiver Phase 4 DetaiLed Design Documents prior to procurement and fieLd instaiiation services. Create system documentation for network parameters with assistance from City ofSchertzto ensure searniess integration with existing network cone system. Procure aU designated network and anciiiary equipment toinciude ins1aiiaLionrnateriais. Procure aii designated radio and andiiary equipment ioinciudeinstaiiation rnaterieis. Stage and configure designated network and radio equipment in accordance with approved design. InstaLL new Cisco Switch into provided network rack at area designated by the City of5cheriz. |nstaK one (l) subscriber radio and aiignto the PK0PAPet the fcen/c/fil/s To wer. |nstaii associated indoor radio equipment toinciude power suppUes and surge suppressors at designated network area atsite. Provide and insteUaU network cabUng between radio equipment to designated network dernark. Perform radio connectivity and performance verification checks upon the cornpietionofinstaiiationof the radio Link and in accordance with acceptance test pian. Assume that City ofSchertzvviU provide AC power outieis and/or O[power system, asrequired. ScianteivviU provide services tocaicuiatepower system/UPS Loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. ProposaL No. A30023 18 March 9, 2022 Future Planning Considerations Additional Parks, Water Facilities, and Lift Stations- Exempt from Proposal Pricing ci nt l GG " oQs P rf,0� Future sit s xGbAy. LS ................... 29 '9GG Nacogdoches Future Sites t I G i.l - - - -. GraYtown Park - - - -.i 1GbPs PGG PG PG ryo PGG , "f SOS .Fat DSgPark PGG / 6ASq Skate Park Y . T nk O ` Q Future Sites -oQ �^te�rr "w^ Y' L530 f'^..`- lira LS 13 Nall es So th ; Station 3 r Hall'es N th { -` Existing CoS - - -- Corbett Water >- Tank Network Rh Valley Park M 10EW man Hoii ng IS • 'a Nature Park. Proposed Additions Live aak Water Tank Scientel will: EM2 -UC � G � PG s GbP IN 35 Tower Current Sites Soccer Comp. °0 20� JM S'.noctor" Live Oak Public C." St. Works D Havan �l Tank Ashkw Park 20 Mops AGG tstes P k II Park ?hulemey¢r Park ?O MbPSgGG 2i6 i Future Sites s LS 18 9G LS 27 EMS3 -FS2 Leaend Additions Ethernet Cable Licensed PTP820s Link— Unlicensed PMP450i Link — Unlicensed PTP450i Link— Existing Link , Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated network and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install one (1) additional unlicensed PIMP Access Points (AP's) at designated Locations on top of water tank as per design. Provide and install all network cabling between indoor radio equipment to designated network demark. Proposal No, 00 ,023 19 March 9, 2 #322 ...... ............................... Future Sites " ^' • Hilltop Park G °• 20 Mbps AGG • Parklands Park ..,..,, . North Center h�obps LS 26 Wendy Swan LS 28 LS 25 `00 : • EMS4 Mar on Park ion :.• t(iF�� ti JC6S 9CC Current Sit s " Gyp sPOnt LS (IS 24) Gnese nhahn LS {LS31) Nam stead LS Scenic Hills GBRA LS North I ffe Booster PS/ Tank Future Sites t I G i.l - - - -. GraYtown Park - - - -.i 1GbPs PGG PG PG ryo PGG , "f SOS .Fat DSgPark PGG / 6ASq Skate Park Y . T nk O ` Q Future Sites -oQ �^te�rr "w^ Y' L530 f'^..`- lira LS 13 Nall es So th ; Station 3 r Hall'es N th { -` Existing CoS - - -- Corbett Water >- Tank Network Rh Valley Park M 10EW man Hoii ng IS • 'a Nature Park. Proposed Additions Live aak Water Tank Scientel will: EM2 -UC � G � PG s GbP IN 35 Tower Current Sites Soccer Comp. °0 20� JM S'.noctor" Live Oak Public C." St. Works D Havan �l Tank Ashkw Park 20 Mops AGG tstes P k II Park ?hulemey¢r Park ?O MbPSgGG 2i6 i Future Sites s LS 18 9G LS 27 EMS3 -FS2 Leaend Additions Ethernet Cable Licensed PTP820s Link— Unlicensed PMP450i Link — Unlicensed PTP450i Link— Existing Link , Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated network and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install one (1) additional unlicensed PIMP Access Points (AP's) at designated Locations on top of water tank as per design. Provide and install all network cabling between indoor radio equipment to designated network demark. Proposal No, 00 ,023 19 March 9, 2 #322 71� scientel • L U T 1 • Perform radio connectivity and performance verification checks upon the completion of the installation of the PMP AP and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Public Works Scientel will: Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install new Cisco Switch into provided network rack at area designated by the City of Schertz. Install one additional (1) PMP AP at the existing Public Works Infrastructure. Provide and install all network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of installation, in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. lohnie McDow Sports Complex Scientel will: Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated network and ancillary equipment to include installation materials. Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install new Cisco Switch into provided network rack at area designated by the City of Schertz. Install one (1) subscriber radio and align to the PMP AP at the Live eJak Tower. Install one outdoor wireless access point (WAP) at the designated location. Proposat No. 0#3023 20 March 9, 2 #322 71� scientel • L U T 1 • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install all network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Thutemeyer Park Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated network and ancillary equipment to include installation materials. Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install new Cisco Switch into provided network rack at area designated by the City of Schertz. Install one (1) outdoor wireless access point (WAP) at the designated Location. Install one (1) subscriber radio and align to the PMP AP at the Public Works Infrastructure. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install all network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Ashley Park Perform site survey to verify installation requirements and design. Deliver Additional Parks and Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure alt designated network and ancillary equipment to include installation materials. Proposal No. 0#3023 21 March 9, 2022 71� scientel • L U T 1 • Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install new Cisco Switch into provided network rack at area designated by the City of Schertz. Install one (1) subscriber radio and align to the PMP AP at the Live 'dak Tower. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install all network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Cresent Bend Nature Park Scientel will: Perform site survey to verify installation requirements and design. Deliver Additional Parks and Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated network and ancillary equipment to include installation materials. Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install new Cisco Switch into provided network rack at area designated by the City of Schertz. InstaLL one (1) subscriber radio and align to the PMP AP at the Corbett Tower. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install all network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Proposal No. 6623 22 March 9, 2 #622 71� scientel • L U T 1 • Rhine Valley Park Scientel will: Perform site survey to verify installation requirements and design. Deliver Additional Parks and Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated network and ancillary equipment to include installation materials. Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install new Cisco Switch into provided network rack at area designated by the City of Schertz. Install one (1) subscriber radio and align to the PMP AP at the Corbett Tower. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install all network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Ware Sequin Booster Pump Station Scientel will: Perform site survey to verify installation requirements and design. Deliver Additional Parks and Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated network and ancillary equipment to include installation materials. Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. InstaLL one (1) subscriber radio and align to the PMP AP at the Corbett Tower. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install all network cabling between radio equipment to designated network demark. Proposal No. A30023 23 March 9, 2022 71� scientel • L U T 1 • Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Deer Haven Booster Pump Station Scientel will: Perform site survey to verify installation requirements and design. Deliver Additional Parks and Detailed Design Documents prior to procurement and field installation services. Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated network and ancillary equipment to include installation materials. Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install one (1) subscriber radio and align to the PMP AP at the Live 'eak Tower. Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. Provide and install all network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Homestead Lift Station Scientel will: Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install one (1) subscriber radio and align to the PMP AP at the Scenic Hills tower. Provide and install all network cabling between radio equipment to designated network demark. Proposal No. 0#6023 24 March 9, 2 #622 71� scientel Perform radio connectivity and performance verification checks upon the cornpbstionof the instaii and in accordance with acceptance test pLan. Assume that City of Schertz wiLL provide AC power outLets and/or DC power system, asrequired. 5denteixviii provide services tocaicuiatepower system/UPS Loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Woman HokLering Creek Lift Station-LS UEIOE Sdenteivviib Create system documentation for network parameters with assistance from City of Schertz to ensure seamLess integration with existing network core system. Procure aLL designated radio and anciLLary equipment to incLude instaLLation rnateriais. Stage and configure designated network and radio equipment in accordance with approved design. InstaLL one (1) subscriber radio and aLign to the PMP AP at the Corbett Tower. Provide and instaUaii network cabiing between radio equipment to designated network dernark. Perform radio connectivity and performance verification checks upon the cornpietionof the insteU and in accordance with acceptance test pian. Assume that City ofSchertzvviU provide AC power outhats and/or O[power system, asrequired. Scienteiuviii provide services tocaicuiatepower system/UPS Loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Wendy Swan Park Create system documentation for network parameters with assistance from City of Schertz to ensure seamLess integration with existing network core system. Procure aii designated network and enciiiary equipment toinciude Procure aLL designated radio and anciLLary equipment to incLude instaLLation rneteriais. Stage and configure designated network and radio equipment in accordance with approved design. InstaLL new Cisco Switch into provided network rack at area designated by the City ofSchertz. |nstaii one (l) outdoor vvireiess access point (VVAP)at the designated Location. |nstaU one (l) subscriber radio and aUgnto the PK0PAPat the Scenic Hills Tower. |nstaii associated indoor radio equipment toinciude power suppiies and surge suppressors at designated network area atsite. Provide and instaiiaii network cabUng between radio equipment to designated network dernark. ProposaL No. A30023 25 March 9, 2022 71� scientel • L U T 1 • Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. GBRA Lift Station Scientel will: Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install one (1) subscriber radio and align to the PMP AP at the Scenic Hills Tower. Provide and install all network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Friesenhahn Lift Station -LS31 Scientel will: Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. Procure all designated radio and ancillary equipment to include installation materials. Stage and configure designated network and radio equipment in accordance with approved design. Install one (1) subscriber radio and align to the PMP AP at the Scenic Hills Tower. Provide and install all network cabling between radio equipment to designated network demark. Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Proposal No. 0#3023 26 March 9, 2022 71� scientel Cypress Point Lift Station-LS24 SdenteivviiL: Create system documentation for network parameters with assistance from City of Schertz to ensure seamLess integration with existing network core system. Procure aU designated radio and anciiiary equipment toinciudeinstaiiation nneteriaLs. Stage and configure designated network and radio equipment in accordance with approved design. InstaLL one (1) subscriber radio and aLign to the PMP AP at the Scenic Hills Tower. Provide and instaiiaii network cabUng between radio equipment to designated network dernark. Perform radio connectivity and performance verification checks upon the cornpietionof the insteU and in accordance with acceptance test pian. Assume that City of Schertz wiLL provide AC power outLets and/or DC power system, asrequired. Scienteivviii provide services tocaicuiatepower system/UPS Loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. ProposaL No. A30023 27 March 9, 2022 71� scientel L3 network Design of network equipment not Listed in proposal is excluded from this proposal. Each Phase will deliver a Detailed Design Review prior to procurement and field services, it is understood that approval of each DDR will Lock in the design. Once DORis accepted, all further changes may be subject toa change order. Each Phase of work includes one mobilization fee, splitting work may be subject to change order. Duration of project is not to exceed 5months; schedule extensions may besubject to change order. City of Schertz to provide IP addresses and networking parameter prior to implementation of this Scope nfWork. Live Oak water tower site has existing network connectivity between the tower and the City's core network equipment. This is assumed network dernark. No Civil infrastructure work (trenching. boring, dernoUtion, new rnonopoie/tovvers. gtc.)isincluded. Tower structural analysis engineering services are not included in this proposal, The City ofSchertz will be solely responsible for any analysis required. Replacement of any existing/provided network cables is not included. Pricing includes standard equipment mounts and installation. Custom and specialty installation materials and work tobg determined on site survey reports. City to determine and provide SFPs and any other networking infrastructure to facilitate integration into their network. ALL network cabling assumes CAT-5e/CAT-6 maximum cable run Length of 300'. Fiber cabling is subject to additional costs, ifrequired. This proposal assumes there are existing power condition systems where needed, any new ones needed are outside this scope of work and would be subject to a change order. Aerial Lifts upto45'areincluded. Water Tanks rooftop hatch will be sufficient to deliver radio antenna to top of tank. Requirement of repelling or Crane services to be determined on site walk and are not included inproposal. Detailed Design Review Acceptance Proposed design is dependent on FCC Frequency Coordination. It is understood that phase 11 switch over from Live Oak to Corbett will cause a planned outage at FS3. Outage will be coordinated and scheduled with approval of City of5chertz. It is understood that phase III scope of work includes public Wi-Fi access only, should public safety access be required an additional proposal will be issued for that work. ALL equipment will be staged at ScienteL Solutions staging facility in Plano, TX. Proposat No. 0#3023 28 March 9, 2#322 71� scientel ScienteKSoLutions ResponsibilLities Scientel. wiLL designate a Project Manager who wiLL direct Scientel.'s efforts and serve as the primary point of contact for the cLient. The Scientel. Project Manager wiLL have significant authority to make certain decisions reLative to the project, on behaLf of ScienteL, and wiLL have direct access to Scientel.'s executive management for resoLving probLems beyond the Project Manager's immediate authority. The responsibiiitiesof the 5cientei Project Manager inciude: Participate with the cLient in daiLy progress review meetings and submit status reports that identify the activities of the previous review period, as weLL as activities. pbanned for the upcoming review period, inciudingan updated Project Scheduhe. Maintain project communications with the cUent's Project K0anage'fs\ Participate in weekLy conference caLLs or face-to-face meetings and issue a rnutuaik/agreed upon agenda for each caUor meeting. Manage the efforts ofSdentei staff and coordinate activities with cUent's project team members. K0easure, evaivate and report the progress against the Project Scheduie. Resoive deviations from the Project Scheduie. Monitor the project to ensure that support resources are avaiiabie as scheduied and as identified in the contract. Assume accountabiUties for aU5cientei contractor and subcontraciorsuppUed tasks within the ProjectScheduie. if any. Coordinate and oversee the instaibation ofaU hardware and software. Review and administer change control. procedures through the cUent's Project Manager, commonLy referenced as a "Project Change Request" (PCR), issued by the Sdentgi Project Manager. Work with the cLient Manager(s) in designing and approving the format of an action item Log to be used in conjunction with the Pro'ectScheduie. The purpose of the Log is to identify outstanding issues, provide continuaistatus updates on specific tasks and to identify responsibiUtiesof the parties. Prepare and submit reguiarstatus reports that identifies the activities and rniiestones cornpieted in the previous month and activities pianned for the current month and the next month, inciuding progress and payrnentrniiestones. and an updated ProjectScheduie. In the event that Scigntei must rgpiaceor substitute aProject Manager, ScienteL wiLL immediateLy notify the cLient of such a change and wiLL provide the ciientvvith e resume of the person 5cientei intends to substitute or change. Provide and coordinate Lift trucks and trained/authorized operators asvveUas Licensed eiectricianstoinstaii devices asrequired. |f tower crews are required per the defined type ofinstaiiation in the summary section, it is the responsibiUty ofScienteL Provide vvaiipenetrations, conduit, cabie trays and other supporting equipment necessary for the routing of power, grounding and networking cabies. ProposaL No.00023 29 March 9, 2#622 71� scientel Prepare Method of Procedure (MOP) request for aU service affecting work activities. Submission of MOP requests must be made in advance ofthe schgdubsd event, to aLLow customer operations time to coordinate the approvat, since aLL microwave sites in the system active and transport customer traffic. Submission of downtime requests must be made at Least 4 weeks in advance of a scheduLed event, to aLLow customer operations time to coordinate the reroute and/or downtime approval., since aLL microwave sites in the system are active and transport customer traffic. Scheduie on-site work activities affected by MOP approvai(s) based on the work activity and time of day and day of the week restrictions designated inthe approvaL City of Scherto ResponsibiLities The cLient wiLL designate a Project Manager who wiLL direct the cLient efforts and serve astheprirnarypointofcontactforScienteLThecUent'sProjectK0anager(s)vviUheve significant authority to make certain decisions reLative to the project, on behaLf of the cLient, and wiLL have direct access to the cLient's executive management for resoLving probLems beyond the Project Manager's immediate authority. The responsibiLities of theciient's Project K0anager(s)inciude: Maintain project cornrnunicatonsvvithSciente[sProject Manager. Identify the efforts required of the cUent's staff to meet the ciienttask requirements and miLestones in the Statement of Work and Project ScheduLe. Measure and evaivateprogress against the Project Scheduie. Monitor the project to ensure that support resources are avaiLabLe as scheduLed. Participate in Progress Reviews meetings. Provide tirneiv responses to issues rekatedto project progress raised by5dentei's Project Manager. Approve and nebease payments inatinneiv manner predicated onproject Ensure that aLL appropriate cUentpersonnei attend and actkxek/ participate in Progress Reviews, conference caiis. and other project meetings. Assign one or more personnel, who wiLL work with ScienteL staff as needed for the duration uf the project, inciuding at Least one system administrator. Ensure acceptabLe Standard Change Request and ApprovaL Letter(s) are approved by authorized signature(s). Provide buiLding access to ScienteL personnel, to aLL faciLities where the system is to be instaLLed during the project. Temporary identification cards shouLd be issued to ScienteL personneL if required for access to cLient faciLities. Access must be avaiLabLe after business hours where required by ScienteL, or as necessary to meet the project scheduie. Provide any required parking permits to Scientel. personnel, for restricted access entry and/or parking. Obtain aUzoning. site access, and other permits (inciuding, but not Limited to, easements, impact studies, pLanning commission approvaL, variances, etc) necessary for this project and any other agreements required to gain use of sites. Provide the appropriate fire inspection and buiiding inspection certificates. Proposat No. 0#3023 30 March 9, 2022 71� scientel • L U T 1 • Provide adequate space, electrical power, communications lines and environmental appropriations for the communications equipment to be installed by Scientel. Review and approve or revise delivered design documents within ten days of submission. The client must inform Scientel of all relevant rules, regulations, and requirements for installation. Should these conditions impact the project schedule and limit installation, the client may incur additional cost. Scientel's demarcation point on the network infrastructure end is the client - owned switch (to be determined on the IP Network Design). The client is responsible for connecting Host end servers to this router. The client shall provide power and grounding within 10' of each location. Scientel Solutions LLC warrants that work will be performed in accordance with sound engineering practice and professional standards, but makes no other warranty, express or implied including the merchantability. In the event of any error, omission, or other professional negligence or any breach of the above warranty of which Scientel Solutions, LLC. is notified in writing within 90 days after system acceptance, the sole and exclusive responsibility of Scientel Solutions LLC shall be to re- perform deficient work at its own expense, and Scientel Solutions LLC shall have no other liability whatsoever. In no event shall Scientel Solutions LLC be liable, whether in contract or tort, including negligence, for loss of profit, Loss of product, loss of use, or for indirect, consequential, or special damages. The liability of Scientel Solutions LLC for injury or damage to persons or property arising out of this work shall not exceed the lesser of the total amount received by Scientel Solutions LLC pursuant to this contract or $1,000,000, whether in contract or tort, including negligence and shall not extend to liability arising out of the negligence or other fault of the client. Proposat No. 0#3023 31 March 9, 2 #322 Phase 1 1 $ 230,530.00 Phase II 1 $ 94,661.00 Phase III 1 $1 ,69,445.00 Phase IV 1 $131,199.66 TOTAL 1 $565,835.00 Proposat No. 0#3023 31 March 9, 2 #322 w7m- Phase 11 W Phase IV 15% NTP 20% Design Acceptance 30% Equipment Receipt 25% Installation Completion 10%FinaL Phase Acceptance 15% NTP 20% Design Acceptance 30% Equipment Receipt 25% Installation Completion 10%FinaL Phase Acceptance 15% NTP 20% Design Acceptance 30% Equipment Receipt 25% Installation Completion 1#3%FinaL Phase Acceptance 15% NTP 20% Design Acceptance 30% Equipment Receipt 25% Installation Completion 10%FinaL Phase Acceptance 71� scientel S • L U T 1 • N S Proposal No. 0#3023 32 March 9, 2#322 71� scientel S • L U T 1 • N S Bitting Milestones Notice to Proceed Day 1 Design Acceptance Day 35 Equipment Receipt Day 643 Installation Completion Day 80 Final System Acceptance Day 1#60 Proposal No. 00023 33 March 9, 2#622 RESOLUTION NO. 22 -R -35 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH SCIENTEL SOLUTIONS, LLC OF AURORA IL, IN THE AMOUNT OF $565,835.00 WITH A NOT TO EXCEED AMOUNT OF $595,835.00 FOR IMPLEMENTATION OF THE SCHERTZ MASTER COMMUNICATIONS PLAN, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter into an agreement in the amount of $565,835.00 with a not to exceed amount of $595,835.00 to allow for contingencies with Scientel Solutions, LLC of Aurora Il, relating to the engineering and deployment of the Schertz Master Communications Plan as approved by Council in 2012; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into an agreement with Scientel Solutions, LLC of Aurora 11, pursuant to the proposal attached as Exhibit B (the "proposal "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to contract with Scientel Solutions, LLC of Aurora 11, as proposed in exhibit B in the amount of $565,835.00 with a not to exceed amount of $595,835.00 to provide for contingencies. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which. this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of April, 2022. CITY OF SCHERTZ, TEXAS Mayor, Ralph Gutierrez ATTEST: City Secretary, Brenda Dennis (CITY SEAL) 50506221.1 - 2 - RESOLUTION NO. 22 -R -35 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH SCIENTEL SOLUTIONS, LLC OF AURORA I1, FOR IMPLEMENTATION OF THE SCHERTZ MASTER COMMUNICATIONS PLAN, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter into an agreement in the amount of $565,835.00 with a not to exceed amount of $595,835.00 to allow for contingencies with Scientel Solutions, LLC of Aurora II, relating to the engineering and deployment of the Schertz Master Communications Plan as approved by Council in 2012; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into an agreement with Scientel Solutions, LLC of Aurora I1, pursuant to the proposal attached as Exhibit B (the "proposal "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to contract with Scientel Solutions, LLC of Aurora 11, as proposed in exhibit B in the amount of $565,835.00 with a not to exceed amount of $595,835.00 to provide for contingencies. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this :Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of April, 2022. CITY OF SCHERTZ, TEXAS Mayor, :Ralph Gutierrez ATTEST: City Secretary, Brenda Dennis (CITY SEAL) 50506221.1 - 2 - CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: City Secretary Agenda No. 6. Subject: Ordinance No. 22 -T -16 - Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the FY 2021/2022 Budget to allocate funds for the Schertz Council Facilities Audio and Video Systems Upgrade Project in the amount of $451,686.00 Final Reading (B. James/ M. Clauser) BACKGROUND The City of Schertz Council Chambers was renovated for its current use nearly 20 years ago. At that time the video and audio systems installed were state of the art. Since that time a few upgrades were made to the sound system to improve overall sound quality in the main room, but no major improvements were made to either the sound system or the video systems to accommodate changing technologies and the need to support remote / virtual meetings as allowed by state law. There is a need to improve the quality of recordings for broadcasting meetings on the internet and on the planned Schertz Public Access channel as provided for by our cable providers. Working with various stakeholders the Staff issued an RFP for improvements to the audio and video systems in the Council Chambers Main Room. Three proposals were submitted. The selected bid is in the amount of $451,686.00. This ordinance will adjust the dedicated PEG Fund to provide funding for this project. City Council approved this on First Reading at their meeting of March 22, 2022. GOAL This ordinance will provide funding to allow the City staff to upgrade the council meeting facility to improve the quality of live and recorded meetings on both the internet and on the planned cable channel, streamline management of Council meeting minutes, allow for electronic voting, etc. COMMUNITY BENEFIT Allocating the funds needed to perform this upgrade will improve the quality of live and recorded meetings on both the internet and on the planned cable channel. The new systems will better support meetings where there is a need for virtual and / or remote attendance by Council Members, Staff and others presenting agenda -based information to the Council. In addition, the new system will create the option to streamline the presentation and posting of meeting minutes, allow Council and others using the facility to record votes electronically and improve communications by giving Board and Council. Members additional tools to watch presentations, ask questions and provide feedback. Staff recommends that Council approve Ordinance No. 22 -T -16 on Final Reading adjusting the FY 2021/2022 PEG Fund Budget in the amount of $451,686.00. FISCAL IMPACT Funding will be provided by using the City's Federally mandated PEG (Public Education and Government) Fund. The current balance of the fund is more than sufficient to accommodate this project. RECOMMENDATION Staff recommends that Council approval Ordinance 22 -T -16 on Final Reading authorizing the adjustment to the FY 21/22 PEG Fund Budget for the Schertz Council Facilities Audio and Video Systems Upgrade Project. Attachments Ordinance No. 22 -T -1.6 l AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2021- 2022 BUDGET TO PROVIDE ADDITIONAL FUNDING FOR UPGRADES TO THE COUNCIL CHAMBERS AUDIO AND VIDEO MANAGEMENT SYSTEMS PROJECT, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE: AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Ordinance 21 -T -38, the City Council of Schertz, Texas, (the "City ") adopted the budget for the City for the fiscal year 2021 -2022 (the "Budget "), which provides funding for the City's operations throughout the 2021 -2022 fiscal year; and WHEREAS, It was determined that the council chambers facility is in need of upgrades to the audio and video control systems in order to meet the new requirements for virtual and remote attendance in City meetings, as well as provide high quality recordings of City government meetings for broadcast on the City's planned PEG channel, as well as for re- broadcast on the City's web portal; and, WHEREAS, the City staff released Request for Bids (RFB) for upgrading the audio and video systems in the council chambers in order to meet new requirements for virtual and remote attendance, as well as providing high quality recordings of City government meetings for broadcast on the City's planned PEG channel, as well as for rebroadcast on the City's web portal and, WHEREAS, RFP's were received and reviewed by staff, and TROX, Inc. of San. Antonio, Texas was selected as the best value by submitting a bid in the amount of $451,686.00 and, WHEREAS, the City Staff is requesting the City to authorize a budget amendment to allocate $451,686.00 from the dedicated PEG fund to the City of Schertz general fund for the upgrades to the Council chamber facilities; and, WHEREAS, the current balance of the PEG Fund stands at approximately $987,000.00 with an additional. PEG funds expected to be more than sufficient to cover the balance required over the rest of the current FY, and that should additional PEG funding not meet expectations any difference will be taken from the City's reserves. WHEREAS, City Staff recommends that the City Council of the City adjust the Budget and approve the ordinance. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City shall amend the FY 2021 -2022 Adopted Budget to allocate $451,686.00 to the City of Schertz general fund for upgrades to the council chambers facilities. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All ordinances, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Ordinance shall be in force and effect from and after its final passage, and it is so ordained. PASSED AND APPROVED on first reading this 22nd day of March 2022. PASSED AND ADOPTED, on second and final reading this 5th day of April 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: City Secretary Agenda No. 7. Subject: Ordinance No. 22 -T -17- Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas authorizing an adjustment to the FY 2021/2022 City of Schertz Budget to provide an additional $65,835.00 from the dedicated PEG Fund for the Master Communication Plan. Final Reading (B. James /M. Clauser) BACKGROUND The planned communications network will create the infrastructure needed to provide citizens and neighboring communities with access to the various community assets, governmental actions and other event and sites of interest through live and recorded streaming to a Public Education and Government Channel (known as a PEG Channel). Funding is made available through the use of PEG Funds as allowed by Federal law regarding the use of PEG Funds, and supplemented with funding from the ARP program recently passed by Congress in 2021. This ordinance will increase the budgeted amount for this project to $565,835.00. City Council approved this on First Reading at their meeting of March 22, 2022. GOAL To provide additional funding authorization to allow the city staff install a city -wide communications network based on a combination of wireless and wired technologies that will connect all existing city assets while providing a cost - effective path for adding additional sites as required. Taking advantage of greater efficiencies offered by using high -speed wireless systems, we can effectively manage and monitor remote sites such as lift stations, pumping stations and water towers. In addition, we can use the proposed city -wide network to provide timely, targeted information to field staff wherever and whenever it's needed by leveraging existing mobile technologies to safely and securely access city data resources directly from the field. Finally, with the addition of secured, high -speed wireless connectivity, Public Safety personnel can respond more effectively to situations as well as allow them to submit reports, update databases, etc. from the field. COMMUNITY BENEFIT There are several direct benefits realized by deploying the network as proposed: 1. By deploying and managing the network internally, as opposed to outsourcing our communications needs, the City will save more than $1 million over the anticipated life span of the system (10 years) 2. Using wireless technologies to connect City assets directly is the most cost - effective way to knit the City together in a resilient, reliable network. This network, as proposed would be capable of expansion as needed with a minimal investment. New nodes can be added by merely adding low -cost high -speed radios at the site and pointing them at the closest collection point. 3. Using existing mobile technologies over a city -owned secure city -wide network means providing real -time access to city resources by field staff. This ensures that they can stay in field longer, reducing travel time, fuel costs, vehicle wear and tear, etc. Staff can access email, access and modify information residing in systems such as InCode, Court, CAD /RMS, submit reports, print, etc. using this proposed network. 4. The ability to remotely manage and secure city assets allows city staff to focus on taking care of business as opposed to having to visit each site manually to perform inspections, etc. This network will provide high -speed connectivity to areas such as parks, playgrounds and other remote city sites creating a platform for enhanced security monitoring and providing greater safety for our residents. SUMMARY OF RECOMMENDED ACTION Staff recommends that Council adjusts the FY 2021/2022 FY Budget dedicated PEG Fund by allocating an additional $65,835.00 FISCAL IMPACT Staff has identified available funding by applying available "PEG" Funds and supplementing this with funding from the ARP funds provided by Congress in 2021. The PEG Fund is a dedicated fund that comes from fees paid to the City annually by the cable companies, and is designed to provide funding to municipalities to build the communications infrastructures needed to support the creation of content and other systems needed to manage the City's planned PEG Channel. Currently, the fund has a balance of more than $900K. This fund is replenished annually by approximately $70K — $80K. The City will apply $150,000 from the ARP Fund and the balance from the PEG Funds. The current FY budget allocated $350,000 to this project. Estimates show that an additional $65,835.00 will need to be allocated to complete the project as designed. It is expected that the deployment will take place during the current FY and continue into the next FY and that funding from the PEG Fund for the upcoming FY will be included in the FY 2022 -2023 Budget presented to Council later this year. RECOMMENDATION Staff recommends that Council approve Ordinance No. 22 -T -17 on Final Reading adjusting the FY 2021/2022 FY Budget dedicated PEG Fund by allocating an additional $65,835.00. Attachments Ordinance 22 -T -17 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2021- 2022 BUDGET TO PROVIDE ADDITIONAL FUNDING FOR THE MASTER COMMUNICATIONS NETWORK PROJECT, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 21 -T -38, the City Council of Schertz, Texas, (the "City ") adopted the budget for the City for the fiscal year 2021 -2022 (the "Budget "), which . provides funding for the City's operations throughout the 2021 -2022 fiscal year; and WHEREAS, the Budget allocated $350,000 from the dedicated PEG Fund and $1.50,000 from the ARP funds to fund the city -wide master communications network for a total of $500,000, WHEREAS, the cost proposal for phases 1 through 4 submitted by Scientel, LLC of Aurora IL in the amount of $565,835.00 was reviewed and approved by staff, WHEREAS, the City Staff is requesting the City to authorize a budget amendment to allocate an additional $65,835.00 from the FY 2021 / 2022 dedicated PEG Fund to complete phases 1 through 4 of the Master Communications Network Project and, WHEREAS, the current balance of the PEG Fund stands at approximately $987,000.00 with an additional PEG funds expected to be more than sufficient to cover the balance required over the rest of the current FY, and that should additional PEG funding not meet expectations any difference will be taken from the City's reserves. WHEREAS, City Staff recommends that the City Council of the City adjust the Budget and approve the ordinance. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City shall amend the FY 2021 -2022 Adopted Budget to allocate an additional $65,835.00 from the City of Schertz PEG Fund for implementation of Phases 1 through 4 of the Master Communications Network Project. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All ordinances, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Ordinance shall be in force and effect from and after its final passage, and it is so ordained. PASSED AND APPROVED, on first reading this 22ND day of March 2022. PASSED AND ADOPTED, on second and final reading this 5th day of April 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: Finance Agenda No. 8. Subject: Resolution No. 22 -R -36 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing EMS debt revenue adjustments, Utility Billing debt revenue adjustments and Schertz Magazine debt revenue adjustments for certain inactive outstanding receivables and other matters in connection therewith. (M. Browne /J. Walters) BACKGROUND In the EMS, Utility Billing, and Magazine functions, services are provided to customers up front and billing is settled later. Since services are provided before receiving payment, inevitably the City has customers that do not pay for the services provided. When this occurs, staff reaches out to the customer to try to collect the outstanding payment including follow -up notices and phone calls to try to reach out to the customer to remind them of the outstanding balance and encourage payment. However, the longer the customer account goes without a payment the less likely that any payment will be received. Once a customer account reaches 180 days without payment, Staff brings those accounts to the City Council to be "written off'. This process is an accounting procedure following the Generally Accepted Accounted Principles (GAAP), which lays the framework of accounting practices in the U.S. This designation means it is unlikely those outstanding balances will ever be collected. This leads to an accounting adjustment on the City's Financial Statements to accurately show how much is still outstanding and is reasonable to expect collection. If a customer's account has been written off, this does not erase or forgive that debt. The city can and does collect some portion of the amount owed by those customers. This can be through the debt collection agency used by EMS or if the customer returns to the City and requests new services through the Magazine or Utility Billing. On August 27, 2019, City Council approved the Schertz EMS Charity Care Policy. Approving the Charity Care Policy benefits our citizens who do not have insurance and do not have the ability to pay for ambulance services. In the past, these accounts were sent to collections and written off throughout year with little expectation to recover any revenue. The resolution authorizes the debt for these areas that is more than 1.80 days outstanding as of March 1, 2022, to be written off. These write -offs come before council quarterly and last came before council on January 25, 2022. Previous Write off Amount: February 2017: $621,138.97 June 2017: . $544,944.16 September 2017: $510,516.01 January 2018: $510,637.79 March 2018: $433,427.15 June 2018: $439,627.14 September 2018: $521,281.82 December 2018: $727,307.39 March 2019: $564,227.77 June 2019: $580,155.10 September 2019: $586,664.65 December 2019: $591,829.90 March 2020: $616,900.00 June 2020: $552,157.34 September 2020: $605,161.66 December 2020: $467,802.06 With Charity Care March 2021: $1,330,234.88 June 2021: $904,511.15 September 2021: $750,502.47 December 2021: $587.362.56 March 2022: $675,977.28 Charity Care for March 2021 was for an entire year, August 2019 . through. July 2020. For June 2021, Charity Care was for 5 months, August 2020 through December 2021. Going forward, these adjustments will be done quarterly. GOAL To approve write -offs of bad debt in accordance with the standards laid out by GAAP. COMMUNITY BENEFIT This will show the City's Financial Statements according to national standards and City policy. SUMMARY OF RECOMMENDED ACTION Approve Resolution No. 22 -R -36 to write off receivables that are older than 180 days. FISCAL IMPACT This accounting adjustment will not affect the City's Budget or financial standing. The amount written . off is estimated during the budget process and is accounted for in the revenue estimations and the bad debt expense accounts. The action taken tonight will reduce the amount shown as owed to the City by $675,977.28 and set it equal to the amount seen as still reasonably collectible. The breakdown is as follows: EMS - $477,084.12 EMS Charity Care - $167,073.00 Utility Billing - $31,820.16 Magazine - $0.00 RECOMMENDATION Staff recommends Council approve Resolution No.22 -R -36. Attachments Resolution 22 -R -36 RESOLUTION NO. 22 -R -36 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EMS DEBT REVENUE ADJUSTMENTS, UTILITY BILLING DEBT REVENUE ADJUSTMENTS AND SCHERTZ MAGAZINE DEBT REVENUE ADJUSTMENTS FOR CERTAIN INACTIVE OUTSTANDING RECEIVABLES AND OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City maintains quarterly debt revenue adjustments for inactive outstanding accounts; and WHEREAS, The Centers for Medicare and Medicaid Services requires a charity care policy to continue participating in the Texas Ambulance Services Supplemental Payment Program (TASSPP); and WHEREAS, the City Council has determined that it is in the best interest of the City that all inactive outstanding accounts after 180 days nonpayment will be sent to City Council for consideration for write offs. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the write off, including Charity Care, in the amount and distribution of accounts below: Function ( Amount EMS $477,084.12 Charity Care $167,073.00 Utility Billing $31,820.16 Magazine $0.00 Total ( $675,977.28 Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and finding of the City Council. Section 3. All resolutions or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of April, 2022. CITY OF SCHERTZ, TEXAS Mayor Ralph Gutierrez, Mayor 0174 0 1 MIS City Secretary, Brenda Dennis (CITY SEAL) Agenda No. 9. CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: Emergency Medical Services Subject: Resolution No. 22 -R -37 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing an amendment to the Interlocal Agreement between the City of Schertz and the City of Cibolo for EMS Services. (C. Kelm /J. Mabbitt) BACKGROUND Schertz EMS currently houses an ambulance at Cibolo Fire Station #2. Due to the new location of Station #3 and the call volume, there is a need to move an ambulance to Cibolo Fire Station #3. The City of Cibolo is requesting that an ILA be done outlining the terms of housing the ambulance there. GOAL To receive approval of the amendment to the ILA between the City of Schertz and Cibolo. COMMUNITY BENEFIT To provide improved response times to the citizens of Cibolo and other residents we serve. SUMMARY OF RECOMMENDED ACTION The City Manager to execute an amendment to the ILA for EMS services. FISCAL IMPACT There is no fiscal impact for this change. RECOMMENDATION Staff recommends approval authorizing an amendment to the interlocal agreement between the City of Schertz and the City of Cibolo for EMS services Attachments Resolution 22 -R -37 Cibolo ILA ,= - iii. RESOLUTION NO. 22 -R -31 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AUTHORIZING AN AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF SCHERTZ AND THE CITY OF CIBOLO FOR EMS SERVICES, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz and the City of Cibolo entered into the Interlocal Agreement for Emergency Medical Services with an effective date of October 1, 2018 establishing the terms and conditions whereby the City of Schertz provided emergency medical services to the City of Cibolo in order to preserve and protect the health and safety of persons as described in the Interlocal agreement (ILA); and WHEREAS, under the terms of the ILA, the City of Schertz agreed to respond to all calls for emergency medical assistance and emergency medical transport since 2019, Schertz EMS has been housed in the City of Cibolo's Fire Station #2 in order to be able to respond to emergency medical calls; and WHEREAS, Section 6 of the ILA allows the Parties to amend the ILA as long as the Amendment is in writing and approved by the City of Schertz and the City of Cibolo; and WHEREAS, City of Schertz and the City of Cibolo are wanting to amend the ILA in order to allow Schertz EMS to move in and respond to calls from the City of Cibolo Fire Station #3 in order to preserve and protect the health and safety of persons. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to enter into an amendment to the ILA for EMS services as outlined in Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of April, 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor Brenda Dennis, City Secretary (CITY SEAL) FEW WRE, REAS, the City has an emergency medical services department known as Schertz EMS (the "Department") which provides certain emergency medical services within the City and, by interlocal agreement, within other jurisdictions; WHEREAS, the Contracting Jurisdiction desires to contract with the City for the provision of certain emergency medical services within the Contracting Jurisdiction in order to preserve and protect the health and safety of persons within the Contracting Jurisdiction; WHEREAS, the City and the Contracting Jurisdiction have determined to enter into this Agreement relating to the provision of certain emergency medical services within the Contracting Jurisdiction and to set out the terms, rights, duties, and responsibilities of the City and the Contracting Jurisdiction with respect thereto; WHEREAS, the City and the Contracting Jurisdiction have determined that the provision of certain emergency medical services is a public purpose and within their statutory powers of government; and WHEREAS, the City and the Contracting Jurisdiction are political subdivisions of the State of Texas and are authorized the execute this Agreement pursuant to Texas Government Code Chapter 791.001, as amended; NOW, THEREFORE, THE CITY AND THE CONTRACTING JURISDICTION, ACTING BY AND `THROUGH THEIR DULY AUTHORIZED OFFICERS, HEREBY COVENANT AND AGREE AS FOLLOWS: Section 1. Purpose. (a) The City agrees that during the term of this Agreement the City shall respond to all calls for emergency medical assistance and emergency medical transport and advanced life support service with mobile intensive care unit capability (the "Emergency Medical Services") within the jurisdiction of the Contracting Jurisdiction (the "Service Area "). The Contracting Jurisdiction understands and agrees that timeliness of response is dependent on the level of demand throughout the Department's response area and that calls are answered on a next-available-ambulance basis. (b)The Contracting Jurisdiction shall arrange for dispatch of requests for assistance directly to the Department by the Department's radio frequency or via telephone to the Department's primary dispatch agency (City of Schertz Police Department). Such dispatch services shall be initiated on the radio frequency specified and in a manner approved by the Department. �M OF x Ala Emergency Medical Services Interlocal Agreement (c) The Department shall observe and comply with all applicable federal, state, county, and City laws, rules, ordinances, and regulations which in any manner affect the provision of the services described in this Agreement and shall perform such services in a professional manner in accordance with standard emergency medical services practice. (d) The City agrees to permit the Contracting Jurisdiction to review the Department's run statistics maintained in the Department's offices. Due to patient privacy considerations, reports containing specific patient information shall not be made available to the Contracting Jurisdiction without the appropriate written consent of the patient or the patient's authorized representative or without a specific court order. Section 2. Term and Renewal . This Agreement shall be for a term commencing with the effective date of this Agreement through and including September 30, 2019 (the "Initial Term"). This Agreement shall thereafter shall be automatically renewed for four (4) succeeding periods of one year (each, a "Renewal Term") unless either party to this Agreement notifies the other party in writing that it wishes to terminate this Agreement. Such notice shall be provided at least one year prior to the desired end of this Agreement. Section 3, Consideration. (a) In consideration of the City's provision of the Emergency Medical services during the Initial Term and each Renewal Term, the Contracting Jurisdiction agrees to pay the City $14.74 per citizen based upon the most recent population estimates agreed upon by the Contracting Jurisdiction and the City payable in four equal installments on the first day of each quarter of the Contracting Jurisdiction's fiscal year. This Initial Term payment will be $410,582.70 based upon a population of 27,855 people. (b) Prior to the beginning of each Renewal Term, the Consideration per citizen may be increased based upon the most recent 12-month Consumer Price Index for All Urban Consumers (CPI-U) for Medical Care to a maximurn of 3%. In addition, population estimates for the Service Area shall be updated for each Renewal Term and shall be effective with the beginning of each Renewal Term. (c) Any party paying for the performance of governmental functions or services must make such payments from current revenues available to the paying party. (d) The Contracting Jurisdiction agrees that, in addition to the fee payable by the Conti-acting Jurisdiction to the City pursuant to Section 3(a), patients shall be billed by the City for all services rendered to them by the Department. The Contracting Jurisdiction agrees to assist the City in developing information to permit the City to collect such charges. In no event shall the City or the Contracting Jurisdiction be responsible for payment of such patient charges. Section 4. Authorization. This Agreement has been duly authorized by the governing bodies of the City and the Contracting Jurisdiction. 21 P a g e Section 6. Amendments. This Agreement represents the complete understanding of the City and the Contracting Jurisdiction with respect to the matters described herein, and this Agreement may not be amended or altered without the written consent of both parties and the consent of the City. Section 7. Governing Law. This Agreement shall be governed by the laws of the State of Texas. [The remainder of this page intentionally left blank.] IN WITNESS WHEREOF, the undersigned have entered into this Emergency Medical Services Interlocal Agreement, effective as of the date first above written. CITY OF SCHERTZ, TEXAS By City Manager CITY OF CIBOLO, TEXAS BGT4e,-,�� City Manager 3 1 P a g e WHEREAS, the City staff of the City of Schertz (the "City") has recommended that the City renew Interlocal Agreements with surrounding communities and emergency service districts relating to the provision of emergency medical services within those jurisdictions by the City; and WHEREAS, .the City Council has determined that it is in the best interest of the City to contract with these surrounding communities and emergency service districts pursuant to the Interlocal Agreement attached hereto as Exhibit A (the "Agreement"). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS OVUM.- Section 1. The City Council hereby authorizes the Acting City Manager to execute and deliver the Agreement with each contracting jurisdiction in substantially the same form set forth on Exhibit A. Future amendments to the Agreement or replacement interlocal agreements with any jurisdiction that do not change or increase the City's obligations to provide services but that solely have the effect of increasing the jurisdiction's payments to the City may be executed by the Acting City Manager without further action by the City Council. Section 2, The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7, This Resolution shall be in force and effect from and after its final passage, and it is so resolved, PASSED AND ADOPTED, this 22nd day of May, 2018, CITY OF SCHERTZ, TEXAS ,,-Mayor, Michael R. Carpenter NUFM -Cify&cietary, Brdn6 Dennis (CITY SEAL) 50506221,1 - 2 - 50506221.1 - 3 - FIRST AMENDMENT TO INTERLOCAL AGREEMENT FOR EMERGENCY MEDICAL SERVICES BETWEEN CITY OF SCHERTZ AND THE CITY OF CIBOLO This FIRST AMENDMENT TO INTERLOCAL AGREEMENT ( "First Amendment ") is made and entered into as of the effective date of , 2022 ( "Effective Date ") by and between CITY OF SCHERTZ, a political subdivision of the State of Texas, as licensor hereunder (the "City "), and CITY OF CIBOLO, a political subdivision of the State of Texas, hereunder (the "Contracting Jurisdiction "). City and Contracting Jurisdiction may be singularly referred to as the "Party" and collectively as the "Parties ". RECITALS WHEREAS, City and Contracting Jurisdiction entered into the Interlocal Agreement for Emergency Medical Services with an effective date of October 1, 2018 . ( "ILA ") establishing the terms and conditions whereby City provided emergency medical services to the Contracting Jurisdiction in order to preserve and protect the health and safety of persons as described in the ILA; and WHEREAS, under the terms of the ILA, the City agreed to respond to all calls for emergency medical assistance and emergency medical transport and since 2019, Schertz EMS has been housed in Contracting Jurisdiction's Fire Station #2 in order to be able to respond to emergency medical calls; and WHEREAS, Section 6 of the ILA allows the Parties to amend the ILA as long as the Amendment is in writing and approved by the City and Contracting Jurisdiction; and WHEREAS, City and Contracting Jurisdiction are wanting to amend the ILA in order to allow Schertz EMS to move in and respond to calls from Contracting Jurisdiction Fire Station #3 in order to preserve and protect the health and safety of persons; NOW, THEREFORE, for and in consideration of the mutual obligations of the Parties set forth . in this First Amendment, and for other good and valuable consideration, the receipt and sufficiency of which are acknowledged, the Parties agree as follows: ARTICLE I RECITALS AND MODIFICATIONS TO ILA. 1.1 Recitals. The recitals are hereby incorporated in the terms and provisions of this First Amendment and are fully binding on the Parties. 1.2 Modifications to ILA. Section 1 (a) of the ILA is deleted in its entirety and is replaced by the following: "Section 1. Purpose (a) The City agrees that during the term of this Agreement the City shall respond to all calls for emergency medical assistance and emergency medical transport and advance life support services with mobile intensive unit capability (the "Emergency Medical Services ") within the jurisdiction of the Contracting Jurisdiction (the "Service Area "). The Contracting Jurisdiction understands and agrees that timeliness of response is dependent on the level of demand throughout the Department's response area and that calls are answered on a next- available-ambulance basis. The City and Contracting Jurisdiction will coordinate the location of units to provide the Emergency Medical Services including but not limited to Contracting Jurisdiction Fire Stations. ARTICLE II OTHER TERMS AND CONDITIONS Except as specifically modified by this First Amendment, all other terms, conditions, and provisions of the ILA shall remain in full force and effect. EXECUTED in duplicate originals on this the day of , 2022. CITY OF SCHERTZ, TEXAS By: Mark Browne City Manager ATTEST: Brenda Dennis City Secretary Lo CITY OF CIBOLO, TEXAS Wayne Reed City Manager ATTEST: Peggy Cimics City Secretary Agenda No. 10. CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: Information Technology Subject: Resolution No. 22 -R -22 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a Contract with Trox, Inc. of San Antonio, Texas for implemenation of the Schertz Council Chambers AV Systems Upgrade.. (B. James /M. Clauser) BACKGROUND The City of Schertz Council Chambers was renovated for its current use nearly 20 years ago. At that time the video and audio systems installed were state of the art. Since that time a few upgrades were made to the sound system to improve overall sound quality in the main room, but no major improvements were made to either the sound system or the video systems to accommodate changing technologies. Improvements to the system are required in order to provide high quality audio and video feeds for rebroadcast on the City's planned PEG channel, as well as posting meetings, etc. on the City' website. In addition, there is a need to support remote / virtual meetings as allowed by state law. Working with various stakeholders the staff issued an RFP for improvements to the audio and video systems in the Council. Chambers Main Room. Three proposals were submitted, and it was determined that the best value to the City was presented by Trox, Inc. of San Antonio in the amount of $451,686.00. GOAL This upgrade will improve the quality of live and recorded meetings on both the internet and on the planned cable channel, streamline management of Council meeting minutes, allow for electronic voting, etc. NOW 10t11e1IaW1.1040Do aIIY This upgrade will improve the quality of live and recorded meetings on both the internet and on the planned cable channel. The new systems will better support meetings where there is a need for virtual and / or remote attendance by Council Members, Staff and others presenting agenda -based information to the Council. In addition, the new system will create the option to streamline the presentation and posting of meeting minutes, allow Council and others using the facility to record votes electronically and improve communications by giving Board and Council Members additional tools to watch presentations, ask questions and provide feedback. SUMMARY OF RECOMMENDED ACTION Staff recommends that Council approves Resolution No. 22 -R -22 authorizing the agreement with Trox Inc. of San Antonio Texas for improvements to the Council Chambers Audio and Video Systems. FISCAL IMPACT Funding will be provided by using the City's Federally mandated PEG (Public Education and Government) fund. The current balance of the fund is more than sufficient to accommodate this project. I R OrMlyl1►l1MIN 17 111 [17►1 Staff recommends that Council approve Resolution No. 22 -R -22 authorizing the agreement with Trox Inc. of San Antonio Texas for improvements to the Council Chambers Audio and Video Systems to be funded by the use of PEG funds in accordance with federal. PEG fund usage guidelines. Attachments Council AV Project Trox Revised proposal Trox Dais Plan Resolution 22 -R -22 Quote Details Description Sell Price Per Unit ON MOM �� • �=Epson 15,000 Lumen Laser Projector IIII Epson Long Throw Lens Chief TV Mount LG 86" UL3G-B Series IPS LJHD Commercial Display Monitor VIII III � Chief TV Mount r 11 r�k Crestron Digital Media 8G+@ 4K604:4:4 HDR Receiver& III gy Vaddio RoboSHOT 30E QLJSB System KTNTJKEI� m I�� Panasonic 360 Degree IP Camera / Network Camera uu it IN , SM lap Vaddio TeleTouch 27" USB Touch-Screen Multiviewer IIIII&I Iwo .2 TekVox 2x2 Video Wall Processor (Rec Pre, Pre, Post, Conf LG 55" UL3G-B Series IPS LJHD Commercial Display Monitor Chief Medium TV Mount Mf III. Ergotron Neo-Flexg Touchscreen Stand 0 Crestron 1:8 HDM I @Distribution Amplifier w/41(60 4:4:4 & 11 ■I II IN �.15 Crestron DigitalMedia 8G+ 0 4K60 4:4:4 HDR Receiver q VIII III 111 VIII Crestron 1:2 HDMIS Distribution Amplifier w/41(60 4:4:4 & WT# U1#11 Lumens CaptureVision II II Panasonic DVD Recorder p VIII I� 1111 111 Crestron 32x32 DigitalMedia'm Switcher Crestron DIVI Input Card Crestron HDMI Input Card 0 Crestron DM Output Card Crestron HDMI Output Card Crestron 16-Port PoDM+ Power Supply for DM 8G+ 0 1/0 Crestron Digital Media 8G+ 0 Transmitter 401 C restro n D i • ita I M ed i a 8G + 0 4 K60 4:4:4 H D R Wa I I P I ate Chief Medium TV Mount Shure Tabil Microphone Array =1 I Shure Quad Microphone Receiver Shure Digital Handheld Transmitter Shure Digital Bodypack Transmitter Shure Omnidirectional TOG Lavalier Microphone • Shure Recharegable Battery Shure Battery Rack Charger MXA71OB-2FT Shure Podium Mic i ii �-. �-- *�� BiAmp DSP with 28 Analog In, 8 Analog Out, Dante, Vol P BiAmp Input Card i ii BiAmp Output Card BiAmp 2 Line VoIP Interface Card BiAmp Dante Card BiAmp AVB Enabled 4 Analog Output BiAmp AVB Enabled POE Switch BiAmp Mounting Bracket for TesiraCONNECT Tascam 2-channel networking CD/Media recorder Tascam 2 IN / 2 OUT Dante interface card for the SS- Listen iDSP Prime Level I Stationary RF System Listen Intelligent DSP RF Receiver r 'r Listen Universal Ear Speaker Listen Intelligent Earphone/Neck Loop Lanyard HIM, Listen 4-Port USB Charger Crown Eight-channel, 75W @ 80 Power Amplifier Cambridge Audio Bookshelf Speaker Cambridge Audio Table Stand AKG 12-Channel Headphone Amplifier AKG 4- Channel Headphone Amplifier W1 K01101 III I II EV 12" speaker, vari-intense indoor II 111 � 1111 M., kl # EV EBK-M10, FORGED M10 EYEBOLT KIT SET • 3, for EVC III IIII III IIII II II II 11111 1111 11 speaker 90x6O A III II 111111 1111 EV Wall Bracket 8" `�Illln 111 EV Ceiling Speakers Ala I JBL Powered 6" (15.24 cm) Two-Way Studio Monitor JBL 1 Channel / 30OW Audio Amplifier wif Crestron 10,1 in. Tabletop Touch Screen, Black Smooth 12 3•' 1111111 Crestron 4-SerieSTM Control System Crestron 15.6 in. HD Touch Screen, Wall Mount or VESA, Crestron DigitalMedia 8G+ 0 4K60 4:4:4 HDR Receiver and Niveo 48-Port Full Layer 2+ Management, plus 2 10G SFP+ Middle Atlantic Rack Mount Power Strip 9-Outlet Middle Atlantic 45 Space Rack Middle Atlantic Power Sequencer Middle Atlantic UPS Crestron 4K60 4:4:4 HDR Transmitter 302 Crestron 4K60 4:4:4 HDR Transmitter 202 Crestron DigitalMedia 8G+ 0 4K60 4:4:4 HDR Receiver & ��.Chief TV Mount Crestron FT2-500 Cable Cubby Crestron One-Touch Cable Retractor for FT2 ELEC Series, Crestron One-Touch Cable Retractor for FT2 ELEC Series, Crestron AC Power Outlet Module for FT2 Series, Dual, US TOTAL: Crestron Under Table Cloak for FT2-500 MW owl .I ICI IIII VIII EV Ceiling Speakers ;III 0111 JBL 1 Channel / 30OW Audio Amplifier ES WO Shure Ceiling Mic Tascam 2-channel networking CD/Media recorder *Zj Tascam 2 IN / 2 OUT Dante interface card for the SS- Crestron 7 in. Tabletop Touch Screen, Black Smooth MISCELLANEOUS INTEGRATION PARTS/SUPPLIES ELECTRICAL INSTALLATION FURNITURE INSTALLATION SUM SUMINSTALL $102,400 DO $102,400DO TOTAL: City of Schertz Council Chambers Audio Visual System Refresh INCLUDES POST BID CHANGES I5 t ..... . ...... . Igniting Curiosity Company Profile Our track record tells the story. Since 1995, Summit Integration Systems / TROX has expanded from a single sales representative into one of the world's largest dealers of presentation technology. With offices across Texas and Louisiana, Summit Integration Systems has emerged as the preferred supplier of AV presentation systems to the corporate and SCHERTZ COUNCIL CHAMBERS A/V SYSTEMS REFRESH Quality and Service Your Business Can Count On Our success is built on understanding the importance of a good presentation system. Over the years Summit Integration Systems / TROX has completed many auditorium installations, instructor stations, message communication, and distance learning solutions - at a cost - effective and rock -solid design for every need. Our wide array of services and solutions include: • Integration — Our expertise lies in planning, designing and integrating facilities such as auditoriums, multimedia classrooms, training centers, higher education college facilities, digital signage systems, master control centers and more. Our staff interfaces throughout your project with architects, facilities managers, IT staff, and AV management personnel. • Customized Systems — With Summit Integration Systems / TROX, you can expect a presentation system that's tailored to your specifications. We design, program, build, install, and service each system. • Authorized Service — We have a dedicated sales force that is trained for rapid turn - around on repairs. Our factory- trained and certified technicians are available 24/7 for onsite service needs. • Maintenance Agreements — Whenever possible, we negotiate extended warranties and scheduled maintenance agreements to help you protect your new AV systems. TROX Igniting Curiosity SCHERTZ COUNCIL CHAMBERS A/V SYSTEMS REFRESH City of Schertz Julie Gohlke 1400 Schertz Pkwy, Bldg # 2 Schertz, TX 78154 (210) 619 -1163 Ms. Gohlke, Thank you for allowing Trox the opportunity to prepare this proposal for the upgrade of audio / visual systems in the council chambers. Our proposal covers the AV system work as discussed on site and as described in the city issued RFP. Please review our proposal scope of work based on our recommendations for the spaces and feel free to contact me directly should you have any questions. Thank you and I look forward to hearing from you! Respectfully Yours, Andrew Luther Account Representative Trox 17361 Bell North Drive, Suite 105 Schertz, TX 78154 andrew.luther mtrox.com 210 - 530 -0531 x6313 TROX Igniting Curiosity SCHERTZ COUNCIL CHAMBERS A/V SYSTEMS REFRESH Proposal Scope of Work The primary reason for the development of this project proposal scope of work is to ensure that Trox is proposing the level of functionality that the City of Schertz requires for the refresh of audio visual equipment in their council chambers and executive room based on the below stated and customer provided statement of work. The City of Schertz, Texas requires an upgrade to the current audio /visual (A /V) system in the council chambers. The current system was installed around 2002 and is starting to fail. Current System Configuration The current system is configured into four areas: the A/V booth, main chamber area, conference room and lobby. • The A/V booth contains: • Two Marshall production monitors (2 -view and 8 -view) • Panasonic AG -MX70 mixer • Crestron main control panel • Two 15in Dell monitors • Server rack with: • Two Sony DVD /VHS recorder /players • Magnavox HDD /DVD recorder (MDR513H) • Crestron professional media processor (MP2E) • Crestron audio /visual control processor (AV2) • Crown professional amplifier (CTs600) • Two Tesira Biamps • Extron video scan converter VSC 500 • Extron composite video and stereo audio distribution amplifier (AVDA 6 MX) • Analog Way OctoValue universal Hi -Res scaler switcher mixer • Marantz Solid state recorder (PMD661 MKII) • The main chamber area contains: • Panasonic laser projector • Five Sony EVI -D70 composite PTZ cameras • Fourteen Dell 15in monitors • Crestron panel • Extron VGA and stereo audio switcher (SW VGA Ars) • Wolfvision Visualizer (VZ- BPIus) • The conference room contains: • Creston Panel • Panasonic LCD projector • Ceiling speakers • Extron VGA and stereo audio switcher (SW2 VGA Ars) • The lobby area contains: • Several ceiling speakers (controlled by the Crestron main control panel in the A/V booth) Ir` SCHERTZ COUNCIL CHAMBERS A/V SYSTEMS REFRESH • Wall- mounted TV • Design Services Specifications This design upgrade will require the following minimum specifications: • Upgrading the current 5 analog cameras to digital PTZ cameras. Included • Relocating 3 of the current cameras and installing 3 new cameras, making the total number of cameras to 8. Included • Seamless integration of camera and content video, with a professionally produced output that is recorded, archivable, and unloadable to public streaming providers or a dedicated YouTube channel for public viewing. Included with the prodUction switch(rr. • Recorded video streams to be uploaded to City archiving systems over City network. Included • Capabilities to stream live video to Public Access TV. Strearn can be sent to any service ,° provider the city would life, We will coordinate require formats with the city upon contract award. • Replace existing 15" Dell monitors sitting in the dais, side table cut -outs and on podium, over existing OFE VGA distribution. Replacement monitors should be 22" wide screen models. Screens will be recessed into the horizontal surface so that the top of the monitor is at the same level as the front facing vertical wall. Included • Dais will require removal and rebuilding of horizontal surface to accommodate larger screens and individual sound controls. Vertical wall surface is to be left intact. lncluded • Dais stations must include individual USB charging ports. Included • Dais horizontal surface supports must be designed to prevent contact with a person's knees when sitting at the dais. Included and will be coordinated with city personnel before work begins. TROX Igniting Curiosity SCHERTZ COUNCIL CHAMBERS A/V SYSTEMS REFRESH • Replacement horizontal surface must match as closely as possible the color scheme currently in place. included and will be coordinated with city personnel before work begins. • Dais stations to be reduced from 13 to 11, evenly spaced between the inner walls on either side. included and will be coordinated with city personnel before work begins. • Must allow for the control booth operator to professionally manage the video feed to the recording /distribution system with professional features such as fast -input switching, picture -in- picture /side -by -side layouts, key graphics and backgrounds, scene fades /swipes, as well as management of video quality. Accomplished via the production switches • Require the integration of online meetings to our recording /display and distribution system. Included via the AV bridging capabilities. • Contractor will install four (4) high- definition AXIS POE IP cameras at each corner of the council chambers and connect via CAT 6 cabling back to a data rack. Note that the workspace behind the dais wall has connectivity back to the main control room. lnciuder • During meetings, if someone joins the meeting virtually, would like to have the meeting displayed on 5 separate TVs (two 100" at front of council chambers, two 86" TVs at rear and an 86" TV in conference room) and the meeting participants to be able to see everything the confidence recorder camera is displaying via PiP mode. We use GoToMeeting and Microsoft Teams. included • Our Conference room has a projector and screen currently installed. Require the projector be removed and the screen replaced with an 86" TV that will be connected to the Crestron system to either display from the computer, in the conference room, or from the main council chambers. Contractor will be responsible for installing necessary electrical connections and wall mounts. included PER POST" RID REQUEST — Include crastom labeled single gang button panels to allow each council member with the ability to vote yes / no, abstain, and request to speak. Voting will be interfaced with the city's existing software and request to speak button will alert the mayor. • Sound System Improvements TROX Igniting Curiosity SCHERTZ COUNCIL CHAMBERS A/V SYSTEMS REFRESH • The audio system should provide at least 5 wireless handheld audio receivers with headphones that can be issued to users with hearing impairment during meetings. Included • All meeting participants will have the option of using issued personal lavalier -type wireless microphones in addition to the table- mounted microphones. Bidders will provide sufficient wireless microphone coverage to allow a participant to move freely about the room. Included 0 per addenda 1. • The currently installed gooseneck microphones on the dais and two side stations will need upgrading to the Shure MXA310 series or equivalent microphones. Request to use the TAIDEN HCS -R8U7 Series System or equivalent. We're proposing the Shure M A: 10 soiution requested above. • The podium microphone will need to be upgraded. City prefers the Shure MXA710 series array microphone or equivalent. City requires access to software after project completion to program from the control booth as necessary. Shure A4 XA7 .0 microphone was included as requested, • The podium monitor to be replaced with 22" wide screen monitor, offset from center to allow room for existing projector on left side. Podium device selection controller to be permanently mounted on top surface next to microphone array. 9ncluded • The conference room currently utilizes an Owl conference room cam for the microphone and audio. Request to have a Shure MXA910 series microphone integrated with the Owl camera for conference room meetings. Will require a mute button to be installed in the conference table. We're recommending the 71.0 model for this space given the size,, and mute control from the touch parcel, • Contractor will provide up to 4 hours training with City staff covering programming, operations, templated programming, troubleshooting, etc. lncquded • Contractor will provide detailed as- builts for all work performed. Included • Contractor will warranty workmanship and operations functionality for a minimum of 1 year, and a minimum of 3 years for all parts and equipment. Included • Power/ Electrical Requirements • Bidders will include sufficient power backup systems with line conditioning to protect the equipment from power surges and allow an orderly automatic shutdown of the systems in the event of a power failure. The system should provide at least 30 minutes of continued operation before shutdown. If, in order to meet this requirement additional electrical work is required in the control room the bidder must specify the requirements as part of their proposal. lncluded TROX Igniting Curiosity SCHERTZ COUNCIL CHAMBERS A/V SYSTEMS REFRESH • All electrical work will be performed by a licensed electrical contractor. The contractor must have experience in isolated grounding and line conditioning for sensitive equipment. The contractor must also have experience performing electrical installations of A/V equipment. Included • The electrical contractor will install Isolated Grounding Receptacles for the existing equipment in the A/V room. The contractor will calculate for the need of any additional power for the A/V room. All additional power will also be installed with isolated grounds and line conditioning. Included • The contractor will propose and install the best options to create line conditioning for the power installed in the A/V room. Included • The electrical contractor will be responsible for additional power needed for any and all new equipment installed by the A/V contractor. IrOuded • The contractor will run and install an isolated ground and ground bar for the isolated ground receptacles. The isolated grounding conductor will be connected to the service grounding electrode (ground bar). Included • The contractor will perform all work and installations in compliance with the most current edition of the NEC (National Electrical Code). Included • The electrical contractor will be responsible for obtaining all permits needed to perform the required work. Included • The contractor will perform any calculations necessary to assure the electrical system can sufficiently carry any additional load required. Inc Wded • The contractor will perform any calculations necessary to assure all new electrical installations and devices are rated and will be able to sufficiently carry the load they were installed for. Included • The A/V contractor will consult and provide the electrical contractor with any and all information needed to power the equipment being installed. This may include but not be limited to location of equipment, specifications of equipment, and any special requirements for the powering of the equipment. Included • The electrical contractor will also consult city staff and the A/V contractor as needed or requested in reference to the electrical installation. Included • The electrical contractor will be responsible installing any new conductors, conduit, circuit breakers, and all other equipment /devices needed to complete the project. Included • The electrical contractor will be responsible for finding the most ideal and efficient means of performing the installation. Included TROX Igniting Curiosity SCHERTZ COUNCIL CHAMBERS A/V SYSTEMS REFRESH • The electrical contractor will perform the installation with minimal disruption the aesthetics of the chamber. The conductors and devices will be ran within the walls, ceilings, ground, or by other means to prevent an unsightly appearance. Included • The contractor will provide any sealed engineered documents necessary for permitting or otherwise required to complete the work. IncWded • Council Laminate table / desktop • The council members sit at a laminate top dais that is approximately 34' x 30 ". The laminate top is slightly arched. • The existing dais laminate top needs to be removed and a new laminate top fabricated with insert holes to match where each monitor insert will be. included • The contractor is responsible for modifying the laminate top on the two tables /desks on each side of the dais in order to integrate the specified monitor into the top. Included Trox has included an upgrade solution for these rooms based on the following list of equipment used for basis of design. All equipment shall meet or exceed the critical salient characteristics of the following items: Qty Manufacturer Model # Description Video - Main 1 Epson V111-1892920 15,000 Lumen Laser Projector 1 Epson ELPLL08 Long Throw Lens 2 LG 98UM3DG -H 98" UM3DG -H Series UHD Digital Signage with webOST', Built -in Quad Core SoC, Non -glare Coating, Crestron Connected 2 Chief XTM1U TV Mount 2 LG 86UL3G -B 86" UL3G -B Series IPS UHD Commercial Display Monitor (Back of Room) 2 Chief XTM1U TV Mount 7 Crestron DM- RMC -4KZ- SCALER -C DigitalMedia 8G +1 4K60 4:4:4 HDR Receiver & Scaler 6 Vaddio 999 - 99190 -000 RoboSHOT 30E QUSB System 2 Panasonic WV- X4573L(M) 360 Degree IP Camera / Network Camera 1 Vaddio 999 - 5660 -500 AV Bridge MatrixMIX Production System (Matrix and Controller) 1 Vaddio 999 - 80000 -027 TeleTouch 27" USB Touch - Screen Multiviewer 1 TekVox MV71 -4K -421 2x2 Video Wall Processor (Rec Pre, Pre, Post, Conf Room Pre) TROX Igniting Curiosity SCHERTZ COUNCIL CHAMBERS A/V SYSTEMS REFRESH 1 LG 55UL3G -B 55" UL3G -B Series IPS UHD Commercial Display Monitor (Control Room) 1 Chief MTM1U Medium TV Mount (Control Room) 16 LG 22MN430M -B 22" FHD IPS Monitor with FreeSVnc (Dias Monitor 16 ErgoTron 33- 387 -085 Neo -Flex° Touchscreen Stand (Not Very Small 2 Creston HD -DA8 -4KZ -E 1:8 HDMI° Distribution Amplifier w /4K60 4:4:4 & HDR Support 2 Crestron DM -RMC -4KZ -100 -C DigitalMedia 8G +8 4K60 4:4:4 HDR Receiver 2 Crestron HD -DA2 -4KZ -E 1:2 HDMI° Distribution Amplifier w /4K60 4:4:4 & HDR Support 1 Lumens LC -200 CaptureVision 1 Panasonic DMR -ES25S DVD Recorder 1 Crestron DM- MD32X32 -CPU3- 32x32 DigitalMediaT°" Switcher RPS 5 Crestron DMC -4KZ -C DM Input Cards 6 Crestron DMC - 4KZ -HD HDMI Input Cards 5 Crestron DMC - 4KZ -CO -HD DM Output Cards 3 Crestron DMC - 4KZ -HDO HDMI Output Cards 1 Crestron DM- PSU -I6 -PLUS 16 -Port PoDM+ Power SupplV for DM 8G +® 1/0 Cards 1 Crestron DM -TX -401 -C DigitalMedia 8G +® Transmitter 401 4 Crestron DM -TX -4KZ- 100 -C- DigitalMedia 8G +® 4K60 4:4:4 HDR Wall Plate 1G -B -T Transmitter, Black 1 Crestron TS- 1070 -13-S 10.1 in. Tabletop Touch Screen, Black Smooth 15 Crestron C2N- CBD -P -B -S Crestron Cameo" Keypad, Standard Mount, Black Smooth 15 Crestron CB2 -BTNB- T ENGRAVED Crestron Large Backlit Engravable Button Cap for Cameo Keypads, Black Textured, Includes Custom Engraving 15 Crestron FP- GI -B -S Crestron Decorator Style Faceplate, 1 -Gang, Black Smooth 8 Crestron C2N -10 Crestron Control Port Expansion Module Lobby Display 1 LG 55UL3G -B 55" UL3G -B Series IPS UHD Commercial DisplaV Monitor 1 Chief MTM1U Medium TV Mount Audio Council Main 15 Shure MXA310 Table Microphone Array TROX Igniting Curiosity SCHERTZ COUNCIL CHAMBERS A/V SYSTEMS REFRESH 2 Shure ULXD4Q Quad Microphone Receiver 2 Shure ULXD2/SM58 Digital Handheld Transmitter 4 Shure ULXD1 Digital Bodypack Transmitter 4 Shure WL183 Omnidirectional TQG Lavalier Microphone 6 Shure SB900B Recharegable Battery 2 Shure SBRC Battery Rack Charger 1 Shure MXA710B -2FT Podium Mic 1 BiAmp Tesira Server 10 DSP with 28 Analog In, 8 Analog Out, Dante, VoIP (NO AVB) 7 BiAmp SEC -4 Input Cards 3 BiAmp SOC -4 Output Cards 1 BiAmp SVC -2 2 Line VoIP Interface Card 1 BiAmp DAN -1 Dante Card 1 BiAmp EX -OUT AVB Enabled 4 Analog Output 1 BiAmp TC -5D AVB Enabled POE Switch 1 BiAmp TC -5 Bracket Mounting Bracket for TesiraCONNECT 1 Tascam SS- CDR250N 2- channel networking CD /Media recorder 1 Tascam IF -DA2 2 IN / 2 OUT Dante interface card for the SS- R250N /SS- CDR250N 1 Listen Technologies LS -53 -072 Listen iDSP Prime Level I Stationary RF System 1 Listen Technologies LR- 4200 -072 Intelligent DSP RF Receiver 1 Listen Technologies LA -401 Universal Ear Speaker 1 Listen Technologies LA -430 Intelligent Earphone /Neck Loop Lanyard 1 Listen Technologies LA -423 4 -Port USB Charger 2 Crown CT 875 Eight- channel, 75W @ 80 Power Amplifier 15 Cambridge Audio MINX MIN 12 Bookshelf Speaker 15 Cambridge Audio Arr. Table stands 1 AKG HP12U 12- Channel Headphone Amplifier (For Dias) 1 AKG HP4E 4- Channel Headphone Amplifier (Side Tables) 15 Liberty Custom 1/4" Jack Wallplate / With Banana Plug for Monitor Speaker 2 DVnacord C1300FDI -US DSP power amplifier 2x650W, install. With FIR drive 1 EVID EVC- 1122 -VIB 12" speaker, vari- intense indoor 1 EVID EBK- M10 -3PACK EBK -M10 FORGED M10 EYEBOLT KIT SET OF 3, for EVC 2 EVID EVC- 1082 -96 8" speaker 90x60 (Side Effects) 2 EVID EVC -WB Wall Bracket 8" (Side Effects) TROX Igniting Curiosity SCHERTZ COUNCIL CHAMBERS A/V SYSTEMS REFRESH Audio Lobby, Control Room 6 EVID EVID -C6.2 Ceiling Speakers 1 JBL 306P Mk1I Powered 6" (15.24 cm) Two -Way Studio Monitor 1 JBL CSA 1300Z 1 Channel / 300W Audio Amplifier Control Main 1 Crestron TS- 1070 -B -S 10.1 in. Tabletop Touch Screen, Black Smooth 1 Crestron PRO4 4- Series' Control System 1 Crestron TS- 1542 -B -S 15.6 in. HD Touch Screen Wall Mount or VESA, Black Smooth 1 Crestron DM- RMC -4KZ- SCALER -C DigitalMedia 8G +® 4K60 4:4:4 HDR Receiver and Scaler 1 Niveo NGSME48T2H 48 -Port Full Laver 2+ Management, plus 2 10G SFP+ Gigabit Ethernet PoE+ Switch (400W) 2 Middle Atlantic PD -915R Rack Mount Power Strip 9- Outlet 1 Middle Atlantic BGR- 4527 -AV 45 Space Rack 1 Middle Atlantic PDS -620R Power Sequencer 2 Middle Atlantic UPS- 2200R -81P UPS Video Executive Room 1 Crestron DM -TX -4KZ -302 -C 4K60 4:4:4 HDR Transmitter 302 1 Crestron DM -TX -4KZ -202 -C 4K60 4:4:4 HDR Transmitter 202 1 Crestron DM- RMC -4KZ- SCALER -C DigitalMedia 8G +° 4K60 4:4:4 HDR Receiver & Scaler 1 LG 86UL3G -B 86" UL3G -B Series IPS UHD Commercial Display Monitor (Back of Room) 1 Chief XTM1U TV Mount 2 Crestron FT2- 500 - ELEC -B FT2 -500 Cabe Cubby 2 Crestron FT2A- CBLR -IT -HD One -Touch Cable Retractor for FT2 ELEC Series, HDMI to HDMI 2 Crestron FT2A- CBLR- IT -4K- USBC -HD One -Touch Cable Retractor for FT2 ELEC Series, USB -C to HDMI 2 Crestron FT2A- PWR -US -2 AC Power Outlet Module for FT2 Series, Dual, US 2 Crestron FT2A- CHGR - USBA /C USB Rapid Charging Module for FT2 ELEC Series 2 Crestron FT2A- UTK- CLOAK -1T Under Table Cloak for FT2 -500 Audio Executive Room 6 EVID EVID -C6.2 Ceiling Speakers SCHERTZ COUNCIL CHAMBERS A/V SYSTEMS REFRESH 1 JBL CSA 130OZ 1 Channel / 30OW Audio Amplifier 1 Shure MXA710B -4FT Ceiling Mic (Zoom Ready, but Only Used For Recording) 1 Tascam SS- CDR250N 2- channel networking CD /Media recorder 1 Tascam IF -DA2 2 IN / 2 OUT Dante interface card for the SS- R250N /SS- CDR25ON Control Executive Room 1 Crestron TS- 770 -B -S 7 in. Tabletop Touch Screen, Black Smooth DELIVERY, STORAGE, AND HANDLING A. To prevent damage or entrance of foreign matter, product will be shipped in its original container. B. We shall transport material in accordance with manufacturer's recommendations. C. We shall provide appropriate protective covering during installation. D. Any product damaged during shipping, storage or handling by Summit shall be replaced at no expense to client. Damage caused by others will be handled upon mutual agreement by all parties involved. E. If possible we request the client provide a secure location for onsite or on campus storage of the equipment we are providing. We are aware that the stored equipment is still our responsibility in the event of loss or damage. PROJECT CONDITIONS A. Trox will make every effort to field verify job site conditions applicable to our scope of work. We will notify client in writing (this includes email) of discrepancies, conflicts, or omissions promptly upon discovery. FINAL INSPECTION AND TESTING Upon completion of commissioning Summit will receive project sign -off and close -out documentation will be given to client. On this date the one -year warranty will begin. In the event client begins using the equipment prior to the final inspection and testing, the 1 year warranty will begin immediately and system acceptance will be presumed. TROX Igniting Curiosity SCHERTZ COUNCIL CHAMBERS A/V SYSTEMS REFRESH . M A. Trox shall warrant equipment to be free of defects in materials for three years and workmanship for one -year following the date of project sign -off. Other than for commissioning purposes any use of any equipment provided by Trox is not allowed until after acceptance and project sign -off. If regular use happens Trox assumes client has accepted the installation as is and sign -off will be required of. B. The AV systems provided by Trox is designed to be free of defects and deficiencies, and to conform to the drawings and specifications above in terms of kind, quality, function, and characteristics stated in this scope of work. Trox will repair or replace defects occurring in labor or materials within the warranty period without charge to client. C. Within the Warranty period, answer service calls within eight hours, and we will make every effort to correct the problem within twenty -four hours. D. This warranty shall not void specific warranties issued by manufacturers for greater periods of time, nor shall it void any rights guaranteed to client by law. E. Trox will provide client with the name, telephone number and email address of the POC for service. This information will be included as part of close -out documentation. F. Thirty days prior to the end of the warranty period Trox will provide a complete checkout of all system components and repair or replace any defective equipment discovered during the testing. We shall correct free of charge any defects in wiring or other functional problems reported to us by client that is not caused by user error or a deviation of the initial intent of the system as described above. Warranty replacement and service of equipment shall not apply to owner furnished equipment. Trox will coordinate inspection visit with client. INSTRUCTION OF CLIENT PERSONNEL A. After final completion, Trox will provide instruction to client designated personnel on the proper operation and maintenance of the System. A Ili SCH ERTZ, TX GENERAL CONTRACTOR ARCHITECT THG MAIN OFFICE THG CONTACT COMPANY: COMPANY: COMPANY: THE HANSON GROUP COMPANY: THE HANSON GROUP CONTACT: CONTACT: PHONE: 210- 651 -5711 CONTACT: PHONE: PHONE: PHONE: VICINITY MAP: I PROJECT SITE PLAN: I APPROVAL STAMPS: 5850 CORRIDOR PARKWAY, 11 TEXAS CASEWORK SCHERTZ, TEXAS 78154 AEU ? http://www.hansongirogp!:�.com/ PROJECT STATUS SUB401 ❑ MAKE CORRECTIONS AS NOTED ❑ APPROVED AS NOTED ❑ REVISE & RESUBMIT REJECTED SIGNATURE DATE all 01 119 fAll I � 1 THE HANSON GROUP HAS PREPARED THESE SHOP DRAWINGS BASED UPON OWNER AND /OR ARCHITECT SUPPLIED INFORMATION. THE POSSIBILITY OF MISINTERPRETATION ALWAYS EXISTS. IT IS VITAL THAT THESE DRAWINGS BE THOROUGHLY REVIEWED AND MARKED FOR CORRECTIONS AND /OR CHANGES AND RETURNED AS SOON AS POSSIBLE. THESE SHOP DRAWINGS ARE AN INTERPRETATION OF THE CONTRACT DOCUMENTS FOR THE PROJECT HEREIN. THEY PROVIDE A MEDIUM WHEREBY THE HANSON GROUP MAY SUGGEST MODIFICATIONS TO SAID DOCUMENTS. THEY ARE ALSO A COMMON MEDIUM BETWEEN THE HANSON GROUP, THE ARCHITECT AND THE GENERAL CONTRACTOR. THE SHOP DRAWINGS ARE IN ACCORDANCE WITH OUR MOST RECENT QUOTATION. SHOULD CHANGES BE MADE, WE RESERVE THE RIGHT TO ADJUST THE QUOTATION PRICE ACCORDINGLY. CURRENT DRAWING DATE 01/25/2022 PROJECT NUMBER 21 -907 ELS @ MONITORS r-1 -ELEVATION - MAIN DIAS I QTY: I I REF: • I SCALE: 12" = V - 0" REVISION SCHEDULE NO. DESCRIPTION DRAWN BY DATE 0 ORIGINAL SUBMITTAL cmP 01/25/2022 1 2 .... .... ..-- S 4 .... P-LAM COUNTERTOP WITH HARDWOOD EDGE REAPPLIED 34" 29" MONITOR OP ACCESS PANEL UNDER EACH MONITOR OPENING P-LAM DIE. WALL WITH ACCES PANEL TO WIRE TROUGH IN SECTION MONITOR OPENING QTY: 1 MAIN DIAS I SCALE: 1 L= V -_T_) 111091:1 EXISTING RADIUS WALL AT MAIN DIAS. REVISION SCHEDULE NO. DESCRIPTION DRAWN BY DATE 0 ORIGINAL SUBMITTAL CMP 01/2512022 1 2 ---- ---- 3 ---- ---- ---- 4 ---- ---- ---- 5 .... .... .... SECTION CONCEALED BRACKET QTY: 1 ?REF CMAIN DIAS SCALE: 1 l'- 0" ;ADIOS WALL AT 11,14 RD V Ell MIZE ' A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH TROX, INC OF SAN ANTONIO, TEXAS, FOR IMPLEMENTATION OF THE SCHERTZ COUNCIL CHAMBERS AV SYSTEMS UPGRADE, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter into an agreement in the amount of $451,686.00 with Trox, Inc of San Antonio, Texas, relating to the engineering and deployment of the Schertz Council Chambers Audio Visual Systems Upgrade; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into an agreement with Trox, Inc of San Antonio, Texas, pursuant to the proposal attached as Exhibit B (the "proposal "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS .........:..... Section 1. The City Council hereby authorizes the City Manager to contract with Trox, Inc of San Antonio, Texas, for the Council Chambers Audio Visual System Upgrade. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which. this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of April, 2022. CITY OF SCHERTZ, TEXAS Mayor, :Ralph Gutierrez ATTEST: City Secretary, Brenda Dennis (CITY SEAL) 50506221.1 - 2 - Agenda No. 11. CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: Planning & Community Development Subject: Ordinance No. 22 -S -15 - Conduct a Public Hearing and consideration and /or action on a request for a Specific Use Permit to allow a convenience store with gas pumps on approximately 2.7 acres of land, more specifically described as the northwest corner of IH -35 and Cibolo Valley Drive, also known as Guadalupe County Property Identification Number 62840, City of Schertz, Guadalupe County, Texas. First Reading (B. James /L. Wood/M. Harrison) BACKGROUND Owner: QT South, LLC/ JD Dudley- Project Manager Project Engineer: Kimley Horn/ Aaron Parencia P.E. Four (4) public hearing notices were mailed to surrounding property owners within two hundred (200) feet of the subject property on February 25, 2022, and a Public Hearing Notice was published in the "San Antonio Express" on March 16, 2022, prior to the City Council Public Hearing. At the time of this staff report, Staff has received zero responses in relation to the Specific Use Permit. GOAL The goal is to approve a Specific Use Permit in order to allow for a convenience store with gas pumps on approximately 2.7 acres of land. COMMUNITY BENEFIT The community benefit is to promote safe, orderly, efficient development and bring about the City's vision of future growth. SUMMARY OF RECOMMENDED ACTION The applicant is requesting a Specific Use Permit to allow a convenience store with gas pumps on approximately 2.7 acres of land, more specifically described as the northwest corner of IH -35 and Cibolo Valley Drive extension / Hal Baldwin Avenue extension, Guadalupe County, Texas. The roadway that extends north from 35 will be known as the Hal Baldwin Avenue. It is illustrated on the site plan as Hal Baldwin Avenue and approved by the Schertz GIS Department. However, since this street name is not commonly known the notice and the subject line for this item references Cibolo Valley Drive in order to better describe the location. The subject property is currently undeveloped, vacant land. The proposed development includes an approximately 5,300 square foot convenience store with 1.6 total gas pumps under one (1) canopy. Access to the site is proposed to be from the frontage road of 35 and the second access point from Hal Baldwin Avenue / Cibolo Valley Drive. The property is currently zoned General Business (GB). The Comprehensive Land Use Plan, through the North Schertz Sector Plan, identifies this area as Highway Commercial. The Highway Commercial land use designation is intended to allow large format retail with restaurants and entertainment uses or mid -rise office buildings, and may also include lodging and related uses. The Highway Commercial land use designation is located at major highway intersections to maximize access to the region. The proposed convenience store with gas pumps fits the retail land use desired in Highway Commercial designated areas. This business can take advantage of its proximity to IH -35, as it is a highway /transportation oriented business and is dependent on the traffic generated on the highway. The proposed convenience store with gas pumps is compatible with the Highway Commercial land use designation, and therefore the proposed SUP is generally in conformance with the Comprehensive Land Use Plan, through the North Schertz Sector Plan. • Architectural Standards: Schertz Unified Development Code (UDC) Section 21.9.5 requires all non - residential buildings to comply with the architectural feature requirements; the proposed convenience store complies with the minimum required horizontal and vertical articulations. • Parking: The proposed parking areas meet all current regulations within UDC Article 10; the site will provide forty -four (44) parking spaces sized at 10'x 20'. • Screening requirements: The site has satisfied the minimum screening requirements for the location. The trash receptacle will be constructed of a masonry material with metal gates that meet the minimum requirements. • Landscaping: The proposed site plan will meet all requirements outlined in UDC Section 21.9.7. The applicant is proposing to install 69 total shade trees, including 16 Southern Live Oak, and 53 Cedar Elms, all of which are proposed to be 3" caliper DBH. • Access and circulation: Access to the site is proposed to be through two (3) access points: two (2) right -in /right -out driveway onto the frontage road of 35, and one (1) driveway onto the extension of Hal Baldwin Avenue. The associated Site Plan and Traffic Impact Analysis Study have been reviewed and approved by both the City of Schertz Engineering Department and the Texas Department of Transportation (TxDOT). FISCAL IMPACT None RECOMMENDATION Due to the limited adverse impact on adjacent development and the compatibility between the proposed land use and the Comprehensive Land Use Plan, Staff recommends approval of the Specific Use Permit to allow a convenience store with gas pumps at the subject property conditioned upon the following: • A building permit is approved within one year of the adoption of the SUP Ordinance; and • The use begins operation within two years of the issuance of the necessary building permit(s). The Planning and Zoning Commission held a Public Hearing on March 9, 2022, where they made a recommendation to the City Council with a vote of 6 -0. Attachments Ordinance 22 -S -15 Public Hearing Notice Map Specific Use Permit Exhibit Conceptual Site Plan ORDINANCE NO. 22-S-15 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS TO APPROVE A SPECIFIC USE PERMIT TO ALLOW FOR OPERATION OF A CONVENIENCE STORE WITH GAS PUMPS ON APPROXIMATELY 2.7 ACRES OF LAND, MORE SPECIFICALLY DESCRIBED AS THE NORTHWEST CORNER OF THE INTERSECTION BETWEEN INTERSTATE HIGHWAY 35 AND CIBOLO VALLEY DRIVE, ALSO KNOWN AS PROPERTY IDENTIFICATION NUMBER 628409 CITY OF SCHERTZ, GUADALUPE COUNTY, TEXAS. WHEREAS, an application for Specific Use Permit to allow a convenience store with gas pumps, more particularly described in Exhibit A attached hereto and incorporated herein by reference, as the northwest comer of the intersection between Interstate Highway 35 and Cibolo Valley Drive, (hereinafter, the "Property ") has been filed with the City; and WHEREAS, the City's Unified Development Code Section 21.5.1I.E. provides for certain conditions to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested specific use permit (the "Conditions "); and WHEREAS, on March 9, 2022, the Planning and Zoning Commission conducted a Public Hearing and, after considering the Conditions, hereby makes a recommendation of approval of a Specific Use Permit for a convenience store with gas pumps; and WHEREAS, on April 5, 2022, the City Council conducted a Public Hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested Specific Use Permit be approved as provided for herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. A Specific Use Permit for the northwest corner of the intersection between Interstate Highway 35 and Cibolo Valley Drive, more particularly described in the attached Exhibit A, is hereby approved to allow a convenience store with gas pumps conditioned upon the following occurring: a) A building permit is approved within one year of the adoption of this ordinance; and b) The use begins operation within two years of the issuance of the necessary building permit(s). Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 8. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. Approved on first reading the 5th day of April, 2022. PASSED, APPROVED AND ADOPTED on final reading the 12th day of April, 2022. Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (SEAL OF THE CITY) 18411 IH35N 18411 (68306) IH 35 N (68307) 18407 IH 35 N c u (6831) Goya` GO e IH 35 N uda�up (148816) G y Gpu� IH 35 N (62840) r. W1 / �jZw, E A E d C CC'iMAUNITY +SERVICE *OPPORTUNITY �� S Q P N M n L N O N N 0 N — \ N N N 0 o K J Q 0) — Iq 0) N N 0 N l \ J N \ 0 W Q — V) H U a o: Lv — 0 x Lij i G 0 c O m C — O O U 0 z F 0 O N w Q z _ CO 3 E i c O CD C O a O z D O 0 N OL to — x W /c / O C3 I rn w O Br7 6) O O U I _ Q Z In / Y Z o A Q U O J W J Ll- _ 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 1 10 1 11 1 12 1 13 1 14 1 15 1 wIRF- SAG -- J 1 SO'-- ( -. C C% POD DD P PROJECT CONTACT 1ST: '� - -------- EXISTING GENERAL BUSINESS (GB) 2.66 PROPOSED JACOB DECORDO A SURVEY NO. 514 2.66 Kimsey > >> Horn X Cng;r- RACHEI M. ABSTRACT 134 GO / — SURVEYOR OF RECORD QT REAL ESTATE PROJECT MANAGER COMAL COUNTY Rox�MA'E 000 MATKIN HOOVER QUIKTRIP CORPORATION ,--I PPP U KYLE PRESSLER JD DUDLEY ? — 8 SPENCER RD, STE. 300 742 NW LOOP 410 STE. 102 0 S17 \K oY BOERNE, TX 78006 SAN ANTONIO, TX, 78216 CIO/ 0 U) ao "I .. z . TEL:(830) 249 -0600 TEL:(469) 766 -8331 O O; N =Z Q�z f ENGINEER OF RECORD QT CIVIL PROJECT MANAGER L oo¢TRW KIMLEY HORN QUIKTRIP CORPORATION A,1 RACHEL ROBERTS, P.E. WADE RICHARDSON E LINE`@ PORE= 2213 D SITE LEGEND BOUNDARY LINE CONCRETE CURB AND GUTTER EXISTING GUARD RAIL ----------------------------------------------------- u 9 t -- - - - - -- --- - - - - -- EXISTING UNDERGROUND COMMUNICATION LINE ohe EXISTING OVERHEAD ELECTRIC LINE --- // - -- -// - //---- - - - - -- EXISTING FENCE MAJOR CONTOUR (EXISTING) 601 NW LOOP 410 STE. 350 4705 SOUTH 129TH EAST AVE ,8 \� \ `\ MINOR CONTOUR (EXISTING) SAN ANTONIO, TX, 78216 TULSA, OK 74134 N TEL:(210) 762 -5289 TEL: (918) 615 -7942 - \ o \ --- - - - - -- -- ------ ------------------------------------- _ NOTES: PROPERTY OWNER � � �' � \ � N' %.'S. 1. ACCORDING TO FLOOD INSURANCE RATE MAP PANEL HARTMANN LAND & CATTLE CO LTD % C \ �4. 9 48091CO440F, DATED 9/2/2009, IS LOCATED IN ZONE X VOIGT MARVIN R & KLABUNDE MELVA \ �` / \ AND IS NOT WITHIN THE 100 -YEAR FLOODPLAIN. 18953 IH 35 N A SCHERTZ, TX, 78154 \ POC: LARRY HARTMANN TEL: 830- 554 -0229 PORTION Of A CALLED 134.04 ACRES � � � POC: KEITH KLABUNDE � DE SCR /BED IN `WIRESAG =1316 (VOl- 127, PC 55, C R. C C O TEL: (830)560 -1978 �' �l / �° � � � zoNED: GB (GENERAL BUSINESS) Ef`A rND & CATTLE CO., LTD., ET AL � _ \ CULLED 6.0401 ACRE \l DEBORAH C. HOLLINGSWOR7 ET AL �\ \ (DOCUMENT NO. 200006020227 C C C P.1?j EXISTING AND PROPOSED ZONING DIVISION: ZONING ACREAGE EXISTING GENERAL BUSINESS (GB) 2.66 PROPOSED GENERAL BUSINESS (GB) 2.66 ` 200 NOTIFICATION BOUNDARY O \ ` POIN k OWNER: HARTMANN LAND & CATTLE CO., LTD., ET AL LAND USE: UNDEVELOPED W/RFF O POLE = 26 94' 4. ZONING: GB (GENERAL BUSINESS) �, Q OWNER: DEBORAH G. HOLLINGSWORTN >ET AL \ SUBDIVISION: N/A o ! -'\ - o LAND USE: SMALL BUSINESS \ —% RECORD DOCUMENT:(VOL. 127, PG. 55, D.R.C.C.) s ` �/ / ZONING: GB (GENERAL BUSINESS) 9 - QO SUBDIVISION: N/A RECORD DOCUMENT: (VOL. 1528, PG. 876, G.C.O.P.R) 200' NOTIFICATION BOUNDARY \ �6�6; -- - -- - -� � � �CA-- �7.0000 ACRE OWNER: HARTMANN LAND & CATTLE CO., LTD., ET AL — — 54� DEBORAH G. H(Jl.L7b*SRPORTH, L_7- AL. (VOL 1528, PG. 76, G. C 0. P. R. � � � LAND USE: UNDEVELOPED � � � � '` G. ) ZONING: GB (GENERAL BUSINESS) - WIRE SAG = 10 7B' SUBDIVISION: N/A F 0�� / RECORD DOCUMENT: (VOL. 127, PG. 55, D.R.C.C) �. `" o 7 ��,,,� / JACOB DECOROOVA 0 v 0 SURVFY N0. 514 �� 'W,RESAG -2209' 200' NOTIFICATION BOUNDARY l ABS7RACT 117 - o , R / GUADAL UPS COUNTY = / - PO/lV -�O 'C, I PORTION OF A CALLED 134.04 ACRES M o 23542 \\\ °Y� DESCRIBED IN �� g �' 3 > ��` OWNER: DEBORAH G HOLLINGSWORTH, ET AL (VOL. 127, PG. 55, D. R. C.C.> zI Tx0.0.T f LAND USE: UNDEVEL PED PORTION OF A CALLED 134.04 ACRES TYPE Iii Mon! ZONING: GB GENERAL BUSINESS °O DESCRIBED IN HARTMANN LAND & CA TTLE CO., L TD., ET AL CUR C NC e %� ( ) / 25 MPH 1AP (AOL 127 PG 55, D. 7.CC.) 209.33' ('p / SUBDIVISION: N/A HARTMANN �` CATTLE ALBS /NEs2) — — S41�„ — W,RE @POLE 21.97 ;RECORD DocUME T: (DOC. NO. SITE ANALYSIS TABLE ( NE co., LTD., ET AL �- _, 200006020227, .C.O.P.R) v _ QT 4033 CALLED .0401 A CRE O / DEBORAH G. H L ORTH, ET AL 1 /NGSW EXISTING ZONING GB - GENERAL BUSINESS O / (DOCUMENT %�C 200006020227, PROPOSED USE: DEVELOPED AREA CONVENIENCE STORE WITH GAS PUMPS i 1 N / WM C.(.0.P.R.( n / _ PROPOSED USE: SURPLUS LOT COMMERCIAL PA° / PAD " o ° �- — DEVELOPED LOT AREA 115,850 SQ FT / 2.66 ACRES oU / ° _ BUILDING AREA 5,300 SQ FT - �o ez� OWNER: KRAFT BERNICE ESTATE --__ _ ✓ WIRE SAG = IRso N ��_ LAND USE: U EVELOPED BUILDING HEIGHT 20' -0° 04 I / 0� �' oR >ve ZONING: GB ( ENERAL BUSINESS) FINISHED FLOOR ELEVATION 867,50 SUBDIVISION: /N/A TOTAL PAVEMENT AREA 65,116 SF 2.66 ACRES 0 PAD G RECORD DOJUMENT: (VOL. 298, PG. 556, G.C.D.R.) REQUIRED PROVIDED h /� / \ Nc TOTAL PARKING 20 44 'i L WIRE SAG �oDs �, � 6 i wvxa --_ -- Y� 1 N � 115, 850 SQUARE FEET - 5 s; PAD P - ACCESSIBLE 2 ELEC I "' a ZONED GB (GENERAL BUSINESS) CALLED O. J48 ACRES TRUCK PARKING 0 O - TRANSMISSION 00 � TXD. 0. T. Coro 9 TCI TE O I LXA�S - - - - - - - - - E I TYPE !l MO PAZ (OL. 7 788, PG. 643, I PARKING REQUIRED FOR CONVENIENCE STORE /GAS SALES ARE 1 G. C. 0. P. R.( SPACE PER 250 S.F. GROSS FLOOR AREA. V I r TxD.0.T' RF.MAIND4 OF A CALLED TYPE # MO GUR�E2 �/ - - 00 ACFI'ES S. �� cONC. L. 298, P O3 I Y roc o z1' �� 4LL D 1. 192 ACRES 55bTE aonoM = 4025 �ti nj) STATE OF 7E SAS / / o h o LAD KR T 3ER VTCE ES � � CATWALK - 36, 44 I G. C. D. RT 5 Os Q (VOL. 11 f 8, FG. 65R I WIRE @ PO /F -- 2872' Bl/LBOARLE �� C C. 0. ?z21' I ' EM _ - - - -- PROPOSE CRFS . � - ro iurRE �� '�� Posr' ° I BILLBOARD WIRE SAG -' SAG (� / NO SIGN CONC , / , -, ., TOP = 5J87' CATWALK - -- JssT 2e n' J PAD WIRE Sac 26.45' _ - -- OSED 0.7C77 A - -- - - - -- UNDERGROUJ WATER LINE SHOWN BOTTOM J9,90, PARCEL 2.9 WAS SEALED IN FROM CITY Of TXD. O. T C 56,14' / t0 Sl /ERTZ LI lIY MAP AND FIELD WIPE @POLE = 5654' ` WIRE @POLE 4047' LOG EO EVIDENCE WARIVIN! 7,5,50 WIRE SAG 22 37" TOP WIRE @ POLE 57„ 5,q' aOTTOM WIRE @POLE 25 65 l OTTOM WIRE @ PO F = ZE 73' WIRE @POLE' - ,5099' _ SUf7fE RRANEAN TYPE !l M N. F WIRE @ PINE 4136 WIRE SAG _ 21, R WIRE Cl POIE 2217' UNOFRGROUIVS 78 93' / BOTTOM WIRE @ PO E 25.24' 399.37' I WIRE SAG 20, 13' BOTTOM WIRE @ POLE 2276 CAHIE TxD. 0. T WARN /NG wIRE SAG = 2J. J5' P. O. B - �, h� - �R?r� " " "' - TxD. u. 1. O h e — e h eItc EiBFRU7E " BURNED , RISER S37. 45' S3 W O —C — -- — - _� TYPE /l YOI�.. FiReR OPTiO _ X2 .1 G_ O h e �7� CABLE.S4 1 • 46 08 w O 1 C t — PED L i pE // lL!� 0F' — O h e `D h --� , 0 e IC —O e_ ' — — _ -. ...-- -- W POST "., sL. e.. —.—_ rooERCaouNO � A7T � - END DO NOT U Q f o___ ENTER/ --- oPric sHOwN _ n U _ --w-�. r2"wL — — EE f U 0 FIBER -OPTIC LINE s aOWN — w r � _ CALLED ACRL � a 526.6 1 A EAD CONC r Fieca- -_ J 90 POST° D I ONE WAY) pJNO 5/GN '✓A- SCALED //V FROM "DERL /GH7" Ur /[ /ry r w�r - POSY f _ PAD 7 NO 5/GN -Z (J7 NO S'/CN GONG P OC AdAP AND F/CL, LOCATE, EVIDENCE ------- _ - - - -- W t �� O 5 L P WAS SCP,LF�'l,1 IN F'770M F/RERLIGHT' 077IlTY- _ - p - _,- .-= j2 „�rt/rcONC YIELD MAP AND EILLD LOCnr Ewo NOS --. -. STATE OF 7E VAS - — 302.98'- � -P _- wtr PAD T ---- u -� sOU� STRIPE - — — — = —�— (�O(_.. 7 7 B8 G. 650, G. C O P. R. J — — — - u/ — — — — N souD WHITE 57RIPE �-- _ m DASHED WHITE 57R /PE U N � DASHED -' -- - - ---- . -.-. -. _ -_ -��' I-ST - '_ - --- _ SOUS YELLOW STRIPE - - - - - -- - - - - - - -- -- - - - - -- - - - - -- SOIID YFLIOW SPGHE^ o _ "SOL /0 YELLOW STRIPE __— ----- ... - - -- -- - - - - -. _.... - - - - - -- - -- -_ - -.- -. STRIPE ---- - ---._. - ._. -._. __- WHITE STR/F'fi sOLID WHITE.--- - __ .. -- '< WRONG _ ..--. ._ .. ,. - - - - - -- DO NOT - - _ -- ---- - -_ - --- UNDERGROUND W47FR /. /NE” SHOWN - WAY - By 101, DO NOT' __ - i # ENTER/ ' EN BY 100 s7OR WAS SCALED IN FROM CITY OF - - -_ - ONE WAY. SHERTZ UTIUJ'Y MAP AND F/G'LD I - � .� /% __ .ONI. WAY LOCATED EwOnmlcE lNTEF+'STA7E HlG'f-fWAY 35 -- VARIABLE WIDTH R. 0. W ------ RCS.✓. N0. I 0017- 10- 27SIO016 07 -73 10016 -06- 71410016 05 -777 `T5 ' O� O \ I 4-- — — ------ _ �.. ----------- -''- ---�--------- ----- -- --- ----�- 200 NOTIFICATION BOUNDARY O� O 60 30 0 60 120 IP: NWC IH -35 & CIBOLO VALLEY DRIVE 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 1 10 1 11 1 12 1 13 1 14 1 15 fn DIVISION: Q PRELIMINARY FOR REVIEW ONLY O Not for construction purposes. Kimsey > >> Horn X Cng;r- RACHEI M. ROBERTS — P F No 137494 DAt,, 2/22/2022 0. 000 P PROJECT NO.: 069304919 ,--I C U Lm ? — LU W 0 �o V MC_D�0 U)W 0 U) ao "I .. z . O O; N =Z Q�z w N L oo¢TRW L9Z< — E �O � z Y z o_ a 0 U M fn DIVISION: VERSION: 001 M DRAWN BY: RMR REVIEWED BY: AKP O z X O L M w � z �N 0. 000 LU 2 ■ L ,--I to N CY © COPYRIGHT QUIKTRIP CORPORATION 2011 ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION, DISTRIBUTION, OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN. PROTOTYPE: P -104 (11/01/20) DIVISION: VERSION: 001 DESIGNED BY: RMR DRAWN BY: RMR REVIEWED BY: AKP N N \ O N L N Ce U W Q Q LU a W o W V) L K J G I E D C Q P N M n L N O N N 0 N — \ N N N 0 o K J Q 0) — Iq 0) N N 0 N l \ J N \ 0 W Q — V) H U a o: Lv — 0 x Lij i G 0 c O m C — O O U 0 z F 0 O N w Q z _ CO 3 E i c O CD C O a O z D O 0 N OL to — x W /c / O C3 I rn w O Br7 6) O O U I _ Q Z In / Y Z o A Q U O J W J Ll- _ 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 1 10 1 11 1 12 1 13 1 14 1 15 1 wIRF- SAG -- J 1 SO'-- ( -. C C% POD DD P PROJECT CONTACT 1ST: '� - -------- EXISTING GENERAL BUSINESS (GB) 2.66 PROPOSED JACOB DECORDO A SURVEY NO. 514 2.66 Kimsey > >> Horn X Cng;r- RACHEI M. ABSTRACT 134 GO / — SURVEYOR OF RECORD QT REAL ESTATE PROJECT MANAGER COMAL COUNTY Rox�MA'E 000 MATKIN HOOVER QUIKTRIP CORPORATION ,--I PPP U KYLE PRESSLER JD DUDLEY ? — 8 SPENCER RD, STE. 300 742 NW LOOP 410 STE. 102 0 S17 \K oY BOERNE, TX 78006 SAN ANTONIO, TX, 78216 CIO/ 0 U) ao "I .. z . TEL:(830) 249 -0600 TEL:(469) 766 -8331 O O; N =Z Q�z f ENGINEER OF RECORD QT CIVIL PROJECT MANAGER L oo¢TRW KIMLEY HORN QUIKTRIP CORPORATION A,1 RACHEL ROBERTS, P.E. WADE RICHARDSON E LINE`@ PORE= 2213 D SITE LEGEND BOUNDARY LINE CONCRETE CURB AND GUTTER EXISTING GUARD RAIL ----------------------------------------------------- u 9 t -- - - - - -- --- - - - - -- EXISTING UNDERGROUND COMMUNICATION LINE ohe EXISTING OVERHEAD ELECTRIC LINE --- // - -- -// - //---- - - - - -- EXISTING FENCE MAJOR CONTOUR (EXISTING) 601 NW LOOP 410 STE. 350 4705 SOUTH 129TH EAST AVE ,8 \� \ `\ MINOR CONTOUR (EXISTING) SAN ANTONIO, TX, 78216 TULSA, OK 74134 N TEL:(210) 762 -5289 TEL: (918) 615 -7942 - \ o \ --- - - - - -- -- ------ ------------------------------------- _ NOTES: PROPERTY OWNER � � �' � \ � N' %.'S. 1. ACCORDING TO FLOOD INSURANCE RATE MAP PANEL HARTMANN LAND & CATTLE CO LTD % C \ �4. 9 48091CO440F, DATED 9/2/2009, IS LOCATED IN ZONE X VOIGT MARVIN R & KLABUNDE MELVA \ �` / \ AND IS NOT WITHIN THE 100 -YEAR FLOODPLAIN. 18953 IH 35 N A SCHERTZ, TX, 78154 \ POC: LARRY HARTMANN TEL: 830- 554 -0229 PORTION Of A CALLED 134.04 ACRES � � � POC: KEITH KLABUNDE � DE SCR /BED IN `WIRESAG =1316 (VOl- 127, PC 55, C R. C C O TEL: (830)560 -1978 �' �l / �° � � � zoNED: GB (GENERAL BUSINESS) Ef`A rND & CATTLE CO., LTD., ET AL � _ \ CULLED 6.0401 ACRE \l DEBORAH C. HOLLINGSWOR7 ET AL �\ \ (DOCUMENT NO. 200006020227 C C C P.1?j EXISTING AND PROPOSED ZONING DIVISION: ZONING ACREAGE EXISTING GENERAL BUSINESS (GB) 2.66 PROPOSED GENERAL BUSINESS (GB) 2.66 ` 200 NOTIFICATION BOUNDARY O \ ` POIN k OWNER: HARTMANN LAND & CATTLE CO., LTD., ET AL LAND USE: UNDEVELOPED W/RFF O POLE = 26 94' 4. ZONING: GB (GENERAL BUSINESS) �, Q OWNER: DEBORAH G. HOLLINGSWORTN >ET AL \ SUBDIVISION: N/A o ! -'\ - o LAND USE: SMALL BUSINESS \ —% RECORD DOCUMENT:(VOL. 127, PG. 55, D.R.C.C.) s ` �/ / ZONING: GB (GENERAL BUSINESS) 9 - QO SUBDIVISION: N/A RECORD DOCUMENT: (VOL. 1528, PG. 876, G.C.O.P.R) 200' NOTIFICATION BOUNDARY \ �6�6; -- - -- - -� � � �CA-- �7.0000 ACRE OWNER: HARTMANN LAND & CATTLE CO., LTD., ET AL — — 54� DEBORAH G. H(Jl.L7b*SRPORTH, L_7- AL. (VOL 1528, PG. 76, G. C 0. P. R. � � � LAND USE: UNDEVELOPED � � � � '` G. ) ZONING: GB (GENERAL BUSINESS) - WIRE SAG = 10 7B' SUBDIVISION: N/A F 0�� / RECORD DOCUMENT: (VOL. 127, PG. 55, D.R.C.C) �. `" o 7 ��,,,� / JACOB DECOROOVA 0 v 0 SURVFY N0. 514 �� 'W,RESAG -2209' 200' NOTIFICATION BOUNDARY l ABS7RACT 117 - o , R / GUADAL UPS COUNTY = / - PO/lV -�O 'C, I PORTION OF A CALLED 134.04 ACRES M o 23542 \\\ °Y� DESCRIBED IN �� g �' 3 > ��` OWNER: DEBORAH G HOLLINGSWORTH, ET AL (VOL. 127, PG. 55, D. R. C.C.> zI Tx0.0.T f LAND USE: UNDEVEL PED PORTION OF A CALLED 134.04 ACRES TYPE Iii Mon! ZONING: GB GENERAL BUSINESS °O DESCRIBED IN HARTMANN LAND & CA TTLE CO., L TD., ET AL CUR C NC e %� ( ) / 25 MPH 1AP (AOL 127 PG 55, D. 7.CC.) 209.33' ('p / SUBDIVISION: N/A HARTMANN �` CATTLE ALBS /NEs2) — — S41�„ — W,RE @POLE 21.97 ;RECORD DocUME T: (DOC. NO. SITE ANALYSIS TABLE ( NE co., LTD., ET AL �- _, 200006020227, .C.O.P.R) v _ QT 4033 CALLED .0401 A CRE O / DEBORAH G. H L ORTH, ET AL 1 /NGSW EXISTING ZONING GB - GENERAL BUSINESS O / (DOCUMENT %�C 200006020227, PROPOSED USE: DEVELOPED AREA CONVENIENCE STORE WITH GAS PUMPS i 1 N / WM C.(.0.P.R.( n / _ PROPOSED USE: SURPLUS LOT COMMERCIAL PA° / PAD " o ° �- — DEVELOPED LOT AREA 115,850 SQ FT / 2.66 ACRES oU / ° _ BUILDING AREA 5,300 SQ FT - �o ez� OWNER: KRAFT BERNICE ESTATE --__ _ ✓ WIRE SAG = IRso N ��_ LAND USE: U EVELOPED BUILDING HEIGHT 20' -0° 04 I / 0� �' oR >ve ZONING: GB ( ENERAL BUSINESS) FINISHED FLOOR ELEVATION 867,50 SUBDIVISION: /N/A TOTAL PAVEMENT AREA 65,116 SF 2.66 ACRES 0 PAD G RECORD DOJUMENT: (VOL. 298, PG. 556, G.C.D.R.) REQUIRED PROVIDED h /� / \ Nc TOTAL PARKING 20 44 'i L WIRE SAG �oDs �, � 6 i wvxa --_ -- Y� 1 N � 115, 850 SQUARE FEET - 5 s; PAD P - ACCESSIBLE 2 ELEC I "' a ZONED GB (GENERAL BUSINESS) CALLED O. J48 ACRES TRUCK PARKING 0 O - TRANSMISSION 00 � TXD. 0. T. Coro 9 TCI TE O I LXA�S - - - - - - - - - E I TYPE !l MO PAZ (OL. 7 788, PG. 643, I PARKING REQUIRED FOR CONVENIENCE STORE /GAS SALES ARE 1 G. C. 0. P. R.( SPACE PER 250 S.F. GROSS FLOOR AREA. V I r TxD.0.T' RF.MAIND4 OF A CALLED TYPE # MO GUR�E2 �/ - - 00 ACFI'ES S. �� cONC. L. 298, P O3 I Y roc o z1' �� 4LL D 1. 192 ACRES 55bTE aonoM = 4025 �ti nj) STATE OF 7E SAS / / o h o LAD KR T 3ER VTCE ES � � CATWALK - 36, 44 I G. C. D. RT 5 Os Q (VOL. 11 f 8, FG. 65R I WIRE @ PO /F -- 2872' Bl/LBOARLE �� C C. 0. ?z21' I ' EM _ - - - -- PROPOSE CRFS . � - ro iurRE �� '�� Posr' ° I BILLBOARD WIRE SAG -' SAG (� / NO SIGN CONC , / , -, ., TOP = 5J87' CATWALK - -- JssT 2e n' J PAD WIRE Sac 26.45' _ - -- OSED 0.7C77 A - -- - - - -- UNDERGROUJ WATER LINE SHOWN BOTTOM J9,90, PARCEL 2.9 WAS SEALED IN FROM CITY Of TXD. O. T C 56,14' / t0 Sl /ERTZ LI lIY MAP AND FIELD WIPE @POLE = 5654' ` WIRE @POLE 4047' LOG EO EVIDENCE WARIVIN! 7,5,50 WIRE SAG 22 37" TOP WIRE @ POLE 57„ 5,q' aOTTOM WIRE @POLE 25 65 l OTTOM WIRE @ PO F = ZE 73' WIRE @POLE' - ,5099' _ SUf7fE RRANEAN TYPE !l M N. F WIRE @ PINE 4136 WIRE SAG _ 21, R WIRE Cl POIE 2217' UNOFRGROUIVS 78 93' / BOTTOM WIRE @ PO E 25.24' 399.37' I WIRE SAG 20, 13' BOTTOM WIRE @ POLE 2276 CAHIE TxD. 0. T WARN /NG wIRE SAG = 2J. J5' P. O. B - �, h� - �R?r� " " "' - TxD. u. 1. O h e — e h eItc EiBFRU7E " BURNED , RISER S37. 45' S3 W O —C — -- — - _� TYPE /l YOI�.. FiReR OPTiO _ X2 .1 G_ O h e �7� CABLE.S4 1 • 46 08 w O 1 C t — PED L i pE // lL!� 0F' — O h e `D h --� , 0 e IC —O e_ ' — — _ -. ...-- -- W POST "., sL. e.. —.—_ rooERCaouNO � A7T � - END DO NOT U Q f o___ ENTER/ --- oPric sHOwN _ n U _ --w-�. r2"wL — — EE f U 0 FIBER -OPTIC LINE s aOWN — w r � _ CALLED ACRL � a 526.6 1 A EAD CONC r Fieca- -_ J 90 POST° D I ONE WAY) pJNO 5/GN '✓A- SCALED //V FROM "DERL /GH7" Ur /[ /ry r w�r - POSY f _ PAD 7 NO 5/GN -Z (J7 NO S'/CN GONG P OC AdAP AND F/CL, LOCATE, EVIDENCE ------- _ - - - -- W t �� O 5 L P WAS SCP,LF�'l,1 IN F'770M F/RERLIGHT' 077IlTY- _ - p - _,- .-= j2 „�rt/rcONC YIELD MAP AND EILLD LOCnr Ewo NOS --. -. STATE OF 7E VAS - — 302.98'- � -P _- wtr PAD T ---- u -� sOU� STRIPE - — — — = —�— (�O(_.. 7 7 B8 G. 650, G. C O P. R. J — — — - u/ — — — — N souD WHITE 57RIPE �-- _ m DASHED WHITE 57R /PE U N � DASHED -' -- - - ---- . -.-. -. _ -_ -��' I-ST - '_ - --- _ SOUS YELLOW STRIPE - - - - - -- - - - - - - -- -- - - - - -- - - - - -- SOIID YFLIOW SPGHE^ o _ "SOL /0 YELLOW STRIPE __— ----- ... - - -- -- - - - - -. _.... - - - - - -- - -- -_ - -.- -. STRIPE ---- - ---._. - ._. -._. __- WHITE STR/F'fi sOLID WHITE.--- - __ .. -- '< WRONG _ ..--. ._ .. ,. - - - - - -- DO NOT - - _ -- ---- - -_ - --- UNDERGROUND W47FR /. /NE” SHOWN - WAY - By 101, DO NOT' __ - i # ENTER/ ' EN BY 100 s7OR WAS SCALED IN FROM CITY OF - - -_ - ONE WAY. SHERTZ UTIUJ'Y MAP AND F/G'LD I - � .� /% __ .ONI. WAY LOCATED EwOnmlcE lNTEF+'STA7E HlG'f-fWAY 35 -- VARIABLE WIDTH R. 0. W ------ RCS.✓. N0. I 0017- 10- 27SIO016 07 -73 10016 -06- 71410016 05 -777 `T5 ' O� O \ I 4-- — — ------ _ �.. ----------- -''- ---�--------- ----- -- --- ----�- 200 NOTIFICATION BOUNDARY O� O 60 30 0 60 120 IP: NWC IH -35 & CIBOLO VALLEY DRIVE 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 1 10 1 11 1 12 1 13 1 14 1 15 fn DIVISION: Q PRELIMINARY FOR REVIEW ONLY O Not for construction purposes. Kimsey > >> Horn X Cng;r- RACHEI M. ROBERTS — P F No 137494 DAt,, 2/22/2022 0. 000 P PROJECT NO.: 069304919 ,--I C U Lm ? — LU W 0 �o V MC_D�0 U)W 0 U) ao "I .. z . O O; N =Z Q�z w N L oo¢TRW L9Z< — E �O � z Y z o_ a 0 U M fn DIVISION: VERSION: 001 M DRAWN BY: RMR REVIEWED BY: AKP O z X O L M w � z �N 0. 000 LU 2 ■ L ,--I to N CY © COPYRIGHT QUIKTRIP CORPORATION 2011 ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION, DISTRIBUTION, OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN. PROTOTYPE: P -104 (11/01/20) DIVISION: VERSION: 001 DESIGNED BY: RMR DRAWN BY: RMR REVIEWED BY: AKP N N \ O N L N Ce U W Q Q LU a W o W V) L K J G I E D C N A I LOCATION MAP ® N. T. S. NOTES: 1. ACCORDING TO FLOOD INSURANCE RATE MAP PANEL 48187CO210F, DATED 11/2/2007, IS LOCATED IN ZONE X K AND IS NOT WITHIN THE 100 -YEAR FLOODPLAIN. 2. RPZ REQUIRED ON DOMESTIC SERVICE LINE. 3. ALL PROPOSED PAVEMENT WILL BE CONCRETE. 4. APPROVAL OF UTILITY PLAN AS PART OF SITE PLAN. Q co N N 0 1 N CD N 0 w _ rl 0 J d Q H Lp 0 N N O N \ N ° W G Q U) In O C� C O s c c O F Ir W N O z i E Cl- E cn Ll.i z _ z m r � D v M O _ i N 00 cy / C 0 Q v 0 d- F- O i rn rn o B M O 0 i v 1 _ Q z In / Y Z 0 A Q 0 J LLf J Ll _ IMPERVIOUS COVER 1 1 2 AMOUNT 1 3 DEVELOPED 4 5 56.2% PROJECT CONTACT LIST: 7,610 SF Q CONCRETE CURB AND GUTTER aU)� 10o z SS SURVEYOR OF RECORD PROPERTY OWNER QT REAL ESTATE PROJECT MANAGER Wtr MATKIN HOOVER HARTMANN LAND & CATTLE CO LTD QUIKTRIP CORPORATION WTR KYLE PRESSLER VOIGT MARVIN R & KLABUNDE MELVA JD DUDLEY _ 8 SPENCER RD, STE. 300 18953 IH 35 N 742 NW LOOP 410 STE. 102 oh e BOERNE, TX 78006 SCHERTZ, TX, 78154 SAN ANTONIO, TX, 78216 TEL:(830) 249 -0600 POC: LARRY HARTMANN TEL:(469) 766 -8331 ut N TEL: 830 - 554 -0229 P ENGINEER OF RECORD POC: KEITH KLABUNDE QT CIVIL PROJECT MANAGER KIMLEY HORN TEL: (830)560 -1978 QUIKTRIP CORPORATION UGET RACHEL ROBERTS, P.E. WADE RICHARDSON 601 NW LOOP 410 STE. 350 4705 SOUTH 129TH EAST AVE _ SAN ANTONIO, TX, 78216 9 TULSA, OK 74134 � TEL:(210) 762 -5289 TEL: (918) 615 -7942 N A I LOCATION MAP ® N. T. S. NOTES: 1. ACCORDING TO FLOOD INSURANCE RATE MAP PANEL 48187CO210F, DATED 11/2/2007, IS LOCATED IN ZONE X K AND IS NOT WITHIN THE 100 -YEAR FLOODPLAIN. 2. RPZ REQUIRED ON DOMESTIC SERVICE LINE. 3. ALL PROPOSED PAVEMENT WILL BE CONCRETE. 4. APPROVAL OF UTILITY PLAN AS PART OF SITE PLAN. Q co N N 0 1 N CD N 0 w _ rl 0 J d Q H Lp 0 N N O N \ N ° W G Q U) In O C� C O s c c O F Ir W N O z i E Cl- E cn Ll.i z _ z m r � D v M O _ i N 00 cy / C 0 Q v 0 d- F- O i rn rn o B M O 0 i v 1 _ Q z In / Y Z 0 A Q 0 J LLf J Ll _ IMPERVIOUS COVER LOT TYPE AMOUNT PERCENT DEVELOPED IMPERVIOUS 65,116 SF 56.2% SURPLUS IMPERVIOUS 7,610 SF 5.7% SITE ANALYSIS TABLE QT 4033 EXISTING ZONING GB - GENERAL BUSINESS PROPOSED USE: DEVELOPED AREA CONVENIENCE STORE WITH GAS PUMPS C mwmn 7 8 9 10 11 12 13 14 15 t OWNER: HARTMANN LAND & CATTLE CO., LTD., ET AL LAND USE: UNDEVELOPED ZONING: GB (GENERAL BUSINESS) SUBDIVISION: RECORD DOCUMENT:(VOL. 127, PG. 55, D.R.C.C.) X1159° 15.. 32„ 66s �• �.... 666 24 ' _ 367 �.,. SITE LEGEND U M C9 w W FIRE LANE �o aM � BOUNDARY LINE CD2 U (MIN 24' WIDE) O 5 � N Z CONCRETE CURB AND GUTTER aU)� 10o z SS PROPOSED SANITARY SEWER 0. PROPOSED PAVEMENT Wtr EXISTING WATER MAIN �_.... m o F wz¢c� WTR PROPOSED WATER MAIN ............® Y Z ST PROPOSED STORM SEWER A I PROPOSED SIDEWALK oh e EXISTING OVERHEAD ELECTRIC EXISTING UNDERGROUND .... ut N oll TELECOMMUNICATION PROPOSED LANDSCAPE PROPOSED UNDERGROUND ...... O UGET TELECOMMUNICATION N 9 PARKING SPACE INDICATOR � EXISTING FENCE OHE PROPOSED OVERHEAD ELECTRIC MULTIPLE PRODUCT UGE PROPOSED UNDERGROUND ELECTRIC DISPENSER WITH CANOPY COLUMNS AND BOLLARDS ---------------------- PROPOSED HOSE LAY 0 PROPOSED DINING TABLE 0 FUEL SYSTEM ACCESS MANWAY QLITE° P CITY OF SCHERTZ NOTE man • • . • • • • • • • • •• • • • iivicml.)IAis rrivi -iwHr 00 VARIABLE WIDTH R. 0. W. R. C. S.J. NO. 0017 -10- 278/0076 -07- 133/0016 -06- 114/0016 -05 -117 , a a 1 2 3 4 5 6 7 8 9 10 11 12 13 QUIKTRIP: NWC IH -35 & CIBOLO VALLEY DRIVE 14 15 FOR REVIEW ONLY Not for construction purposes. Kimley» )Horn Enginee r RACHEL... M. ROBERTS P.E. No- 137894 Dote 2/16/2022 PROJECT NO.: 069304919 U M C9 w W 0 �o aM � V CD2 U � O 5 � N Z Lr) M aU)� 10o z 0 U- =Z a v m w w Z ZO-Orn5- 0. 0p W = 0OZ0`1.a- a r/ m o F wz¢c� go�W� Y Z -(.0 C, O N (y M DIVISION: M VERSION: 001 O DRAWN BY: RMR V REVIEWED BY: AKP � O Lr) M LLJ z N 0. 0p W = ■— U V) (y © COPYRIGHT QUIKTRIP CORPORATION 2011 ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION, DISTRIBUTION, OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN. PROTOTYPE: P -104 (11/01/20) DIVISION: VERSION: 001 DESIGNED BY: RMR DRAWN BY: RMR REVIEWED BY: AKP N O N Lf) O Lu Q z 0 O F W a � Lu � H J z Lu o (7 Eli O SHEET TITLE: 9 N A n a H L F Im C C Q N z I A I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 GRADING LEGEND ST STORM PIPE (< 10" NEW) M STORM PIPE (> 12" NEW) O -- �= STORM PIPE (> 12" EXISTING) FD FRENCH DRAIN O CD BACK OF CURB DRAIN XXXX MAJOR CONTOUR (NEW) XXXX MINOR CONTOUR (NEW) XXX MAJOR CONTOUR (EXISTING) ,kXA - MINOR CONTOUR (EXISTING) ADA ADA PATH OF TRAVEL TC- XXXX.XX TOP OF CURB ELEVATION (NEW) G XXXX.XX GUTTER ELEVATION (NEW) FIG XXXX.XX FINISHED GRADE ELEVATION (NEW) r ` SPOT ELEVATION (EXISTING) STORM GRATE (NEW) GRADING NOTES 1. GAS CANOPY INSTALLER SHALL INSTALL THE CANOPY COLUMN DRAIN PIPE AND OVERFLOW FITTING. THE STORM WATER INSTALLER SHALL CONNECT THEIR PIPING TO THE GAS INSTALLER'S OVERFLOW FITTING. 2. TO AVOID ANY DEFINED CRESTS OR SUMPS, "GRADE BREAKS" SHALL BE CONSTRUCTED AS A "VERTICAL CURVE ". SURVEYOR & CONTRACTOR SHALL CONFER WITH QUIKTRIP CONSTRUCTION MANAGER PRIOR TO CONSTRUCTION STAKING OR CONCRETE PLACEMENT RELATIVE TO ANY GRADE BREAKS. L'IA LMA L LADD & CATTLE CO- L112, E7 AL i cy 10 \ -µ' "� ; — /t, ,, � i 00 00 _ VEi a 1 a O;11EAD ET"l f C"Tr,IC ,,. 1 90 VV Z T°T?MMIJIVICATIOA/ LI;^Ntm t € e P011119 l ✓ X R ` X s VONt. PRELIMINARY FOR REVIEW ONLY Not for construction purposes. �V;mlawA\Wrwn s X % l _� "46 1. p M M O V � O Lf) M LLJ z �N 0, ry N 0_ Lu ■— -,--q U V) ICY © COPYRIGHT QUIKTRIP CORPORATION 2011 ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION, DISTRIBUTION, OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN. M4 p I EjL i'7Cft9 d1°l _ tp ? ULk - ; Z r b... AID AC C L-5- 1'ERVI��SIOPJ.''t LRIV ACCL S`� lei PJ,AL 4- � ,Sfr"C1�i?It iA';A a,�ALLiJ 11!'' Fta'dJA�f ._. CITY G 5 LF?LS Cd;Lt77` i;Af ? dNUiO9FA?t`};0UlVG' F7LL h'-- CIP77C LINE SHOW WAS � (VOL 1188 PG. ° L.°� C.G.) —i7 C�VL" C&IY FIELD LOCATED IDDI/"CF: SCALED I°'°V FROM 'I'AR RLIGEEr" UTILITY MAP AND X WIRF 0 POLE 50,99' rn FIL'LD LOCATE I%LFNCE ! ON, -TOM ✓YfH 0 POLE „ 2,17' M ox B INTERSTA TE HIGHWA Y 35 VARIABLE WIDTH R. 0. W. i R. C. S.J. NO. '- 0017 -10- 278/0076 -07- 133/0016 -06- 114/0016 -05 -117 v z Z o A 0 % QUIKTRIP: NWC IH -35 & CIBOLO VALLEY DRIVE 0 No LLI L� 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 1 10 1 11 1 12 1 13 1 14 1 15 N A I I k H L F N O N Ln O Lu D Q W D (n — f H J Q H C �4-, SHEET TITLE: PRELIMINARY STORMWATER B MANAGEMENT PLAN 01 Iq;ia01 11lu1c]A mm 0� � � | 1 | 2 | � | | | | | | | | | | | | | ^4 | � | � | � | � | � | �0 | �� | �� | �� | �� | 15 / \ | | / / ||UTILIT�'(�[��R�\L��[]T�� || /'' / \ \ \ \ \ \ `\ \ \ \ \ ``` / ~~ UTILITY INSTALLATION CONSIDERATIONS PRIOR TO THE CONSTRUCTION OF, OR CONNECTION TO ANY STORM DRAIN, SANITARY SEWER, OR ANY OTHER ELEVATION SENSITIVE UTILITY, THE CONTRACTOR SHALL EXCAVATE, VERIFY AND CALCULATE ALL POINTS OF CONNECTIONS AND ALL UTILITY CROSSINGS. THE CONTRACTOR SHALL INFORM THE ENGINEER AND THE OWNER OF ANY CONFLICT OR REQUIRED DEVIATIONS FROM THE PLAN. THE ENGINEER AND OWNER WILL BE HELD HARMLESS IN THE EVENT THE ENGINEER AND OWNER ARE NOT NOTIFIED OF A DESIGN CONFLICT. AS POSSIBLE, ALL PROPOSED UTILITIES SHALL BE ROUTED THROUGH PERVIOUS AREAS - SPECIFICALLY AVOIDING ON-SITE PAVED AREAS DESIGNATED FOR PARKING, ACCESS, AND VEHICULAR TRAFFIC FLOW. REFER TO THIS SHEET FOR LOCATION, AND SHEETS C530 THRU C531 FOR TRENCHING, BACKFILL, AND PLACEMENT DETAILS. CITY OF SCHERTZ NOTE APPROVAL OF UTILITY PLAN AS PART OF SITE PLAN IS APPROVAL OF GENERAL SCHEME OF UTILITY CONNECTIONS. APPROVAL DOES NOT CONSTITUTE APPROVAL OF SPECIFIC LAYOUT OR DETAILS OF CONSTRUCTION. CHANGES MAY BE PROPOSED OR REQUIRED PRIOR TO ISSUANCE OF ANY PERMIT FOR CONSTRUCTION �� ' \ -_---_ �_____ _-'=�� -�� `� - � --- -- ~� ~*� /~ . . / .. / - �� | \ `` `` v \ \ ~---- ` /^ -y8 ^-~~ ROW ~~~ 1.13 AC. ~--- / / ' | �. ~. ~~ ~~ PROPOSED PUBLIC ' SANITARY SEWER MANHOLE #8 I FOR REVIEW ONLY Not for construction purposes, &�� «� u�nnunov~��rumonnu Enginee RACHEI RE. x^ 13Z894-_ Dote 211612022_- PROJECT NO.: 069304919 � . rn co | / \ � Co � `~~ = � �� w�� Lr) r� WIRE a �x ~ \ E 22,25' ----��~~ =7 o of 0 LL Lu ,+ U U) /V59 ~ 18' «� \ V,? "47 �� ' \ -_---_ �_____ _-'=�� -�� `� - � --- -- ~� ~*� /~ . . / .. / - �� | \ `` `` v \ \ ~---- ` /^ -y8 ^-~~ ROW ~~~ 1.13 AC. ~--- / / ' | �. ~. ~~ ~~ PROPOSED PUBLIC ' SANITARY SEWER MANHOLE #8 I FOR REVIEW ONLY Not for construction purposes, &�� «� u�nnunov~��rumonnu Enginee RACHEI RE. x^ 13Z894-_ Dote 211612022_- PROJECT NO.: 069304919 rn co w C9 DRAWN BY: RMR � Co w � �� w�� Lr) r� — =7 of 0 LL Lu ,+ U U) E �� C) 0 ICY F, m rn VERSION: 001 C) DRAWN BY: RMR � z w � �� w�� Lr) r� — =7 C'0 Lu ,+ U U) �� ICY \ P. 25' PUBLIC WATER� SOUTH OF MH AND YKASTEY&4TER o � \ \\ EASEMENT 14' ELECTR|C, GAS /k | W1,RESAG 21,15' \ \_ » comm. EASEMENT " ~/ v (OVERHANG ONLY) Or NO F- -SHOWAl WAS SCALED RV FROM Or CITY OF S11ER7Z UT111TY MAP AND I | nezu LmCAao swuEmCE, m / 1 1 � =T @ COPYRIGHT QUIKTRIP CORPORATION 2011 ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION, DISTRIBUTION, OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN. PROTOTYPE: P-104 (11/01/20) VERSION: 001 DESIGNED BY: RMR DRAWN BY: RMR B Llj 1 1 � =T @ COPYRIGHT QUIKTRIP CORPORATION 2011 ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION, DISTRIBUTION, OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN. PROTOTYPE: P-104 (11/01/20) VERSION: 001 DESIGNED BY: RMR DRAWN BY: RMR REVIEWED BY: AKP Lu Lu Lu Lu Eli 0 L-PROPOSED PUBLIC SANITARY SEWER MANHOLE #3 L-PROPOSED PUBLIC SANITARY SEWER MANHOLE �5 �� \ R|M=±861.0' RIM= ±802.0' ' \` PR O^ SSWR |NV PR 8^ SSWR |NV 1' \ � PR 8^ SSWR |NY (OUT)=±84O�52' PR 8^ SSWR |NV (OUT)=±O4771' COVER= 13.7' COVER=13.5' g* \ �—PROPOSED PUBLIC SANITARY SEWER MANHOLE #4 ` RIM= ±862.4' �� NO . � PR O^ SSWR |NV O' ` COVER= 14.2' | | | | | | | 5 | � | � | � | ' `='�`'"=^"' ""'~�* ----��0��=�,r ==�--- -- 1.5^ �ATER �ETER YY�H RPZ ST�NDARD METER BOX PER CITY OF SCHERTZ DETAIL 02085 `- 2^ DOMESTIC WATERLINE PROPOSED PUBLIC SANITARY SEWER MANHOLE #7-/ 12^X2^ TAPPING SADDLE R|M=±856.5 2" COPPER PIPE-CUT AS REQ. PR 8^ SSYVR |NV ( =±851.22 2" WATER METER WITH RPZ PR O^ 3SVYR |NV (0UT)=±851.12 STANDARD METER BOX PER CITY COVER=4.8' L OF SCHERTZ DETAIL 02085 `- OF TO EX. WATER MAIN PROPOSED FIRE HYDRANT WITH THE rroDr ,ouur,rmu (REF: CITY OF SCHERTZ STANDARDS) | | | | | | � | | �� | �� | �� | �� | �� | �� | �0 �� N �0 �� H lue F Im Up Ul i Q P N M L o_ O K N N N O N \ N - N N D w O J a CO N N O N \ H N N N N 0 w a — a� O G C- U v o! Of w V) c v v) F J o_ 0 cn I E — 0) L a� a v E U C v J w a z — m rn 3 D 0 _ N 00 / 0 / C 0 Q U / M r� O H C3 I 0 B rn 0 I _ Q z cn Y Z o A a U O J w J U_ _ 1 2 3 0 5 C: 7 :, 9 10 11 1 12 1 13 1 14 1 15 Landscape Schedule USE SYMBOL COMMON NAME MINIMUM SIZE/ QUANTITIES COMMENTS MINIMUM 20% OF TOTAL LAND AREA SHALL BE LU = Botanical Name HEIGHT /SPREAD 55,994 SF, 27.1% Y J - CRIMSON PYGMY BARBERRY 5 GAL a C} Berberis thunbergii (1 GAL MIN) 255 EA. SEE LANDSCAPE PLAN AND V) � 37,540 SF, 67% z SF LANDSCAPE IN FRONT YARD) - ASSOCIATED DETAILS FOR 0° LANDSCAPE BED LOCATIONS (4.7 ACRE x 9 = 42 TREES) 68 TREES co z X DON'S DWARF WAX MYRTLE 5 GAL AND SHRUB SPACING N N/A Myrica cerifera 'Don's Dwarf" (1 GAL MIN) 251 EA. Cy SHRUBS PER 50 LF OF LANDSCAPE BUFFER Uj LL 0 Lid MINIMUM OF 10% OF GROSS PARKING AREA SHALL RED YUCCA 5 GAL 24 EA. LU z <Z, — (63,128 SF TOTAL PARKING x .10 = 6,312 SF 18,454 SF, 29% Yucca parviflora (1 GAL MIN) Y Z L0 MINIMUM OF 1 SHADE TREE PLANTED FOR EACH O 400 SF OF REQUIRED INTERIOR LANDSCAPE �- N � a (6,312 REQUIRED LANDSCAPE / 400 SF = 16 SOUTHERN LIVE OAK 3" CALIPER TREES) SEE LANDSCAPE PLAN AND cn PLANTER ISLANDS SHALL CONTAIN A COMBINATION Quercus virginiana 12' HT 16 EA. ASSOCIATED DETAILS FOR w PERIMETER LANDSCAPING ALL PARKING LOTS AND VEHICULAR USE AREAS TREE PLACEMENT, AND SHALL BE SCREENED FROM ABUTTING PROPERTIES PLANTING SPECIFICATIONS w AND PUBLIC RIGHT –OF –WAYS WITH A WALL, FENCE, m bi HEDGE, OR BERM. ANY LIVING BARRIER SHALL BE PROVIDED CEDAR ELM 3" CALIPER (TOTAL) D STRIP. PLANTS SHALL BE AT LEAST 30" HIGH AT w THE TIME OF PLANTING AND GROW TO A MINIMUM 53 EA. 0 HEIGHT OF 3' IN ONE YEAR. Ulmus crassifolia 6' HT O 1 SHADE TREE FOR EVERY 50 LF OF PERIMETER EMMA TIF'IUFF BERMUDA SOD SOD 55,994 (1,401 SF TOTAL PERIMETER AREA /50 LF = 29 53 TREES TREES) LU LANDSCAPE REQUIREMENTS REQUIRED ORDINANCE PROVIDED z TOTAL SITE AREA 0. MINIMUM 20% OF TOTAL LAND AREA SHALL BE LU = a LANDSCAPED 55,994 SF, 27.1% Y (206,475 SF TOTAL AREA x .20 = 22,263 SF - a LANDSCAPE AREA) MINIMUM 40% OF REQUIRED LANDSCAPE IS P N LOCATED IN FRONT YARD 0 E (55,994 SF TOTAL LANDSCAPE x .40 = 22,397.6 37,540 SF, 67% z SF LANDSCAPE IN FRONT YARD) - THERE SHALL BE A RATIO OF 9 TREES PER ACRE O (4.7 ACRE x 9 = 42 TREES) 68 TREES co z A NONRESIDENTIAL USE ADJACENT TO A Of � RESIDENTIAL USE SHALL PROVIDE A 20' L U LANDSCAPE BUFFER WITH A MINIMUM OF 1 SHADE N/A m � TREE PER 30 LF OF LANDSCAPE BUFFER AND 10 Cy SHRUBS PER 50 LF OF LANDSCAPE BUFFER Uj LL INTERIOR LANDSCAPING MINIMUM OF 10% OF GROSS PARKING AREA SHALL �3:z6 F BE LANDSCAPED LU z <Z, — (63,128 SF TOTAL PARKING x .10 = 6,312 SF 18,454 SF, 29% LANDSCAPE AREA) Y Z L0 MINIMUM OF 1 SHADE TREE PLANTED FOR EACH O 400 SF OF REQUIRED INTERIOR LANDSCAPE �- N � a (6,312 REQUIRED LANDSCAPE / 400 SF = 16 16 TREES M TREES) PLANTER ISLANDS SHALL CONTAIN A COMBINATION PROVIDED OF TREES, SHRUBS, LAWN, AND GROUNDCOVER PERIMETER LANDSCAPING ALL PARKING LOTS AND VEHICULAR USE AREAS � SHALL BE SCREENED FROM ABUTTING PROPERTIES w AND PUBLIC RIGHT –OF –WAYS WITH A WALL, FENCE, m bi HEDGE, OR BERM. ANY LIVING BARRIER SHALL BE PROVIDED 9� ESTABLISHED IN A MINIMUM 5' WIDE PLANTING D STRIP. PLANTS SHALL BE AT LEAST 30" HIGH AT w THE TIME OF PLANTING AND GROW TO A MINIMUM 0 HEIGHT OF 3' IN ONE YEAR. Z O 1 SHADE TREE FOR EVERY 50 LF OF PERIMETER Q LANDSCAPE (1,401 SF TOTAL PERIMETER AREA /50 LF = 29 53 TREES TREES) LU 1 TREE PER 20 LF OF STREET FRONTAGE ALONG PRINCIPLE ARTERIAL STREETS (CIBOLO VALLEY DR.: 370 LF / 20 = 19 TREES) 19 TREES (INTERSTATE 35: 527' LF / 20 = 26 TREES) 22 TREES* z (FOUR OAKS LANE 235' LF / 20 = 12 TREES) 12 TREES *NOTE: DUE TO OVERHEAD ELECTRIC EASEMENT, STREET TREES CANNOT BE PLANTED ALONG 129 LF � OF FRONTAGE. 0 w lu-' MUST BE SELECTED FROM APPROVED TREE LIST PROVIDED PER LIST � w G Q w MINIMUM CALIPER SIZE OF 2.5" AT TIME OF PROVIDED w � PLANING z Cy w w w O � M O 1- (1) z Q ` O PRELIMINARY Q z FOR REVIEW ONLY 0. Not for construction purposes. LU = ■ Kimley *Horn Ul P.L.A. SHANNON F. MUNDY - L. A. No, .3543......... Date 2/22/2022 P N PROJECT NO.: 069304919 U z rn rn - LU LU aD O O <o 0Oco�� c� °0w ao (jj�00Nzrn /� QOCT �QOO O=z N w /'� ¢vZcCOOww z000�,5 LL o O¢ m Y a �3:z6 F LU z <Z, — �000w Y Z L0 O �- N � a M M O 1- (1) z Q ` O L M W � z �N 0. 0 LU = ■ �--� Ul LIGHT QUIKTRIP CORPORATION L K J G E D C 1 1 2 1 3 1 4 1 5 6 1 7 1 8 1 9 1 10 1 11 1 12 1 13 1 14 1 15 1 1 N O N L0 O LU Q z � 0 w a � U) U0 Lij J z W o (D W p L K J G E D C 1 1 2 1 3 1 4 1 5 6 1 7 1 8 1 9 1 10 1 11 1 12 1 13 1 14 1 15 1 1 20' -0" AFF Top of Cornice Agenda No. 12. CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: Executive Team Subject: Ordinance No. 22 -T -12 - Conduct a Public Hearing and Consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas, amending Chapter 78, Article VII, Roadway Capital Recovery Fees incorporating amended land use assumptions and amended Capital Improvements Plans for such facilities providing for collection of impact fees.First Reading (M. Browne /B. James) BACKGROUND City staff is proposing to update the City's roadway impact fee to account for newly annexed property. This includes land that had been in the City's Extra Territorial Jurisdiction (ETJ) and was recently annexed at the request of property owners who are anticipating developing the property as well as the property that was released by the City of San Antonio to the northwest of Lookout Road and Doerr Lane that was recently annexed. The goal is to include these properties in the City's roadway impact fee service areas and to designate the thoroughfares in these areas as system roadways.As part of the required process the City had to update its land use assumptions and capital improvements plan. This also results in new maximum assessable fees in each service area, but the city is not proposing to change the actual impact fee per service unit that is currently being charged - $1,000.00 per service unit for residential and $1.75.00 per service unit for non - residential. The update was prompted by the need to add areas to the City's roadway impact fee service areas which will also add sections of roads as system roadway. The update also factors in the City's participation in the cost of constructing Cibolo Valley Drive from Old Wiederstein to IH -35. As part of the process, the City's consultant had to update the land use assumptions and capital improvements plan, which essentially estimates the cost of constructing these roads to provide additional capacity that will be needed based on new development and divides that cost among new development in the form of the maximum fee per service unit.The areas where the changes are occurring are the land released by the City of San Antonio from their ETJ, generally to the northwest of Lookout Road and Doerr Lane. This also adds the extension of Tejas Way to the roadway CIP. The second area is in the area of Parklands 2 and adds a section of Big John Lane to the roadway CIP. The third area is around Lower Seguin Road to account for the annexation of the Saddlebrook and Carmel Ranch developments and adds sections of Raf Burnett, Lower Seguin Road, a north /south collector and the north /south collector that is the FM 3009 extension. It also includes the actual City Participation cost for Cibolo Valley Drive.While the report results in a new maximum assessable fee per service unit for each service area which is slightly lower in three of the service areas and slightly higher in the other one, these amounts are still above the amounts the City charges. Staff is not proposing a change to the fee amount charged. GOAL Update the City's roadway impact fee program to include recently annexed areas. COMMUNITY BENEFIT Provides funding for the expansion of roadway triggered by new development. SUMMARY OF RECOMMENDED ACTION Staff recommends approval to the City's Roadway Impact Fee program. FISCAL IMPACT This amendment brings property into the City's Roadway Impact Fee Service Areas making them subject to roadway impact fees.It also designates additional sections of roadways as system roads for the purpose of roadway impact fees. RECOMMENDATION Approval of Ordinance 22 -T -12. Attachments legal notice CIAC Minutes Chapter 78 changes redline Ord 22 T 12 Roadway Impact Fees Roadway Impact Fee Update F101 I kT6- T R-8-9 01 LI a 0 us M4 "11, Z I WHEREAS Ch. 395 of the TLGC requires the City Council of the City of Schertz to provide notice of and hold a public hearing to consider whether to update the Land Use Assumptions, Capital Improvement Plan, and Impact Fees for roadway facilities. Section 1. A public hearing of the City Council shall be held on April 5, 2022, at 6:00 PM at City Hall, 1400 Schertz Parkway, Building #4 Schertz, Texas, for the purpose of considering amendments to the Land Use Assumptions, Capital Improvement Plans, and Impact Fees for roadway facilities. Section 2. Notice of the public hearing shall be published in the City's newspaper of record at least 30-days prior to the public hearing date. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a [vart of the judgment and findings of the City Council. Section 4. All resolutions, or parts thereof, which are in conflict or inconsistent wi any provision of this Resolution are hereby repealed to the extent of such conflict, and t Li)rovisions of this Resolution shall be and remain controlling as to the matters resolved herein. 1 #4 sin 10111111#900 4 1 a # MEM= MMOM 01 I'll , -in hereby declares that this Resolution would have been enacted without such invalid provision. 1 � I I I M I I I I I I I I I V I I I I III MI � � M M 61 - IIII - " I I - this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 55 1, Texas Government Code, as amended. Section 8. This Resolution shall be in force and effect from and after its final passage, and it I ,s so resolved. W�,'Ral' Gutierrez City Secretary, Brenda Dennis CAPITAL IMPROVEMENTS ADVISORY COMMITTEE MINUTES March 23, 2022 The Schertz Capital Improvement Advisory Committee convened on March 23, 2022 at 6:00 p.m. at the Municipal Complex, Council Chambers, 1400 Schertz Parkway Building #4, Schertz, Texas. Present: Glen Outlaw, Chairman; Ernest Evans, Vice Chairman; Richard Braud, Commissioner; Jimmy Odom, Commissioner; Gordon Rae, Commissioner; Judy Goldick, Commissioner; Roderick Hector, Commissioner; Mark Penshorn, Board Member; Bryan L. Jones, Board Member City Staff: Brian James, Assistant City Manager Kathy Woodlee, City Engineer Daniel Santee, City Attorney Emily Delgado, Senior Planner Megan Harrison, Planner Tiffany Danhof, Administrative Assistant 1. CALL TO ORDER / ROLL CALL THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE MEETING Chairman Mr. Outlaw called the meeting to order at 6:00 P.M. 2. SEAT ALTERNATE TO ACT IF REQUIRED No one was seated as the alternate. 3. HEARING OF RESIDENTS This time is set aside for any person who wishes to address the Capital Improvement Advisory Committee. Each person should fill out the Speaker's register prior to the meeting. Presentations should be limited to no more than three (3) minutes. Discussion by the Committee of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Residents who choose to watch the meeting via live stream, but who would like to participate in the Hearing of Residents, should email their comments to the Planning Division, at planning schertz.com by 5.00p.m. on Tuesday, November 16, 2021, so that the Planning Division may read the public comments into the record under the hearing of residents. In the body of the email please include your name, your address, phone number, agenda item number if applicable, or subject of discussion, and your comments. No one spoke. 4. PUBLIC HEARING: A. ZC2022-006 Hold a public hearing, discussion and possible action to approve a recommendation to the City Council regarding an amendment of land use assumptions and a capital improvements plan and imposition of an impact fee. Mr. Eddie Haas with Freese & Nichols provided a presentation. Mr. Outlaw opened the public hearing at 6:16 P.M. No one spoke. Mr. Outlaw closed the public hearing at 6:17 P.M. There was a discussion on: Minor Amendment to include additional areas based on recent annexations Impact fee calculations including difference between residential and non-residential Comparison to bench mark cities Policy decisions and collection rate Clarification on land use assumptions Timing of future Capital Improvement Plan updates The Roadway Impact Fee calculator on www.schertz.com Clarification on population study Motioned by Commissioner Jimmy Odom, seconded by Board Member Bryan L. Jones to recommend approval Vote: 9 - 0 Passed 5. ADJOURNMENT OF THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE MEETING Chairman Mr. Outlaw adjourned the regular meeting at 7:00 P.M. PART II - CODE OF ORDINANCES Chapter 78 - STREETS AND SIDEWALKS ARTICLE VII. ROADWAY CAPITAL RECOVERY FEES ARTICLE Vll. ROADWAY CAPITAL RECOVERY FEES Sec. 78 -170. Short title. This article be known and cited as the Schertz Roadway Capital Recovery Fees Article. (Ord. No. 18 -M -13, § 1(Exh. A), 3 -27 -2018) Sec. 78 -171. Purpose. This article is intended to ensure the provision of adequate roadway facilities to serve new development in the city by requiring each development to pay its share of the costs of such improvements necessitated by and attributable to such new development. (Ord. No. 18-M-13, § 1(Exh. A), 3 -27 -2018) Sec. 78 -172. Authority. This article is adopted pursuant to V.T.C.A., Local Government Code ch. 395 and the City Charter. The provisions of this article shall not be construed to limit the power of the city to utilize all powers and procedures authorized under V.T.C.A., Local Government Code ch. 395, or other methods authorized under state law or pursuant to other city powers to accomplish the purposes set forth herein, either in substitution or in conjunction with this article. Guidelines may be developed by ordinance, resolution, or otherwise to implement and administer this article. (Ord. No. 18 -M -13 , § 1(Exh. A), 3 -27 -2018) Sec. 78 -173. Definitions. Assessment means the determination of the amount of the maximum capital recovery fee per service unit which can be imposed on new development pursuant to this article. The amount of the capital recovery fee per service unit is a measure of the traffic impact on system facilities created by the new development. Capital improvement means a roadway facility with a life expectancy of three or more years, to be owned and operated by or on behalf of the city (including the city's share of costs for roadways and associated improvements designated as a numbered highway on the official federal or state highway system). "Capital improvement" applies to a newly constructed roadway facility or to the expansion of an existing roadway facility necessary to serve new development. Capital improvements plan for roadway capital recovery fees identifies the capital improvements or facility expansions and associated costs for each roadway service area that are necessitated by and which are attributable to new development within the service area, for a period not to exceed ten years, which capital improvements are to be financed in whole or in part through the imposition of roadway capital recovery fees pursuant to this article. The capital improvements plan for roadway capital recovery fees is set out in the adopted "Schertz Roadway Impact Fee Capital Improvements Plan Final Report" adopted by resolution of the city council, and attached to Ord. No. 18 -M -13 as exhibit B and the 2021 Roadwa Im act F¢v ^e Pm ram Amendment Technical Memorandum attached to Ordinance, 22 -T -12 as ExhiEsit A. Schertz, Texas, Code of Ordinances (Supp. No. 20) Page 1 of 10 Created: 2021 -08 -24 12:49:25 [EST] Capital recovery fee or roadway capital recovery fee (also referred to as roadway impact fee) means a charge or assessment imposed by the city, pursuant to this article, against new development in order to generate revenue for funding or recouping the costs of capital improvements or facility expansions necessitated by and attributable to the new development. "Capital recovery fees" or "roadway capital recovery fees" do not include road escrow payments for site - related facilities imposed under facility agreements in existence on the effective date of this article. The term also does not include dedication of rights -of -way or easements or construction or dedication of drainage facilities, streets, sidewalks, or curbs if the dedication or construction is required by the subdivision ordinance and is necessitated by and attributable to the new development. Capital recovery plan or Impact fee plan means the plan that identifies the calculation of the maximum assessable capital recovery fee for each service area based on the adopted capital improvements plan and land use assumptions. The capital recovery plan is set out in the "2017 Schertz Roadway Impact Fee Final Report" and attached to Ord. No. 18 -M -13 as exhibit C_2 €iii the 202:1 Roadway impact Fee Frog ar �n_endme t iechri6£.)I Memorandum attached to Ord. 22 -T -12 as Exhibit A. City means the City of Schertz, Texas. Credit means: (1) When used in the context of determining the maximum assessable capital recovery fee per service unit, an amount equal to: a. That portion of ad valorem tax and utility service revenues generated by new service units during the program period that is used for the payment of improvements, including the payment of debt, that are included in the capital improvements plan; or b. In the alternative, a credit equal to 50 percent of the total projected cost of implementing the capital improvements plan; or (2) When used in the context of determining the offset for system facilities, the amount of the reduction of an capital recovery fee designed to fairly reflect the value of any construction of, contributions to, or dedications of a system facility agreed to or required by the city as a condition of development approval, pursuant to rules herein established or pursuant to city council- approved administrative guidelines which value shall be credited on a vehicle mile basis against roadway facilities capital recovery fees otherwise due from the development and which credits are hereinafter referred to as an "offset" or "offsets" to avoid confusion. Development unit or development units is the expression of the magnitude of the transportation demand created by each land use planned within a particular development and is used to compute the number of service units consumed by each individual land use application. Final plat recordation or recordation of a final plat means the point at which the applicant has complied with all conditions precedent to recording an approved final plat (minor plat or record plat) in the county, including the final completion of and acceptance by the city of any infrastructure or other improvements required by the subdivision ordinance or any other ordinance and the plat is filed for record with the county clerk's office. Land use assumptions means and includes a description of the service areas and the projections of population and employment growth and associated changes in land uses, densities and intensities adopted by the city, as may be amended from time to time, in each service area over a ten -year period upon which the roadway improvements plan is based. The land use assumptions are set out in the adopted document " Schertz Roadway Impact Fee Land Use Assumptions Final Report" adopted by resolution of the city council, and attached to Ord. No. 18 -M -13 as exhibit D and the 2021. Roadway Irnpact I'ee F'roy ra Amendment Technice I (]crnr rzrndum attached to Gird. 22 -T -12 as Exhibit A. Land use vehicle -mile equivalency table or LUVMET is a table that provides the standardized measure of consumption or use of roadway facilities attributable to a new development based on the land use category of the (Supp. No. 20) Page 2 of 10 Created: 2021 -08 -24 12:49:25 [EST] development and historical data and trends applicable to the city during the previous ten years. The LUVMET recognizes and expresses the magnitude of the transportation demand created by different land use categories within a particular development and allow different uses of land to more accurately bear the cost and expense of the impacts generated by such uses. The LUVMET expresses the number of service units consumed by each individual land use application as "vehicle miles (per development unit)." The applicable LUVMET is included by reference as Table 7 of the capital recovery plan. For land use categories with no applicability to those on Table 7, the applicant may petition for the use of an appropriate vehicle -mile equivalent by submitting a trip generation study including trip rates and lengths reflecting specific conditions of the proposed land use and local trip lengths. The study must include enough data to be statistically valid and approval will be at the discretion of the city manager or designee. New development means a project involving the subdivision of land and /or the construction, reconstruction, redevelopment, conversion, structural alteration, relocation, or enlargement of any structure, or any use or extension of the use of land which has the effect of increasing the requirements for capital improvements, measured by an increase in the number of service units to be generated by such activity, and which requires either the approval and filing with the county of a plat pursuant to the city's subdivision ordinance or the issuance of a building permit. Offset or offsets means the amount of the reduction of an capital recovery fee designed to fairly reflect the value of any construction of, contributions to, or dedications of a system facility agreed to or required by the city as a condition of development approval, pursuant to rules herein established, using the values established in the capital recovery plan, or pursuant to city council- approved administrative guidelines which value shall be credited on a vehicle mile basis against roadway facilities capital recovery fees otherwise due from the development. Preliminary plat approval means the point at which the applicant has complied with all conditions of approval and the plat has been approved by the planning and zoning commission. Recoup means to reimburse the city for capital improvements which the city has previously installed or caused to be installed. Roadway means any freeway, expressway or arterial or collector streets or roads designated in the city's adopted master thoroughfare plan, as may be amended from time to time. The term includes the city's share of costs for roadways designated as a numbered highway on the official federal or state highway system. Roadway facility means an improvement or appurtenance to a roadway which includes, but is not limited to, rights -of -way, whether conveyed by deed or easement; intersection improvements; traffic signals; turn lanes; drainage facilities associated with the roadway; street lighting or curbs. "Roadway facility" also includes any improvement or appurtenance to an intersection with a roadway officially enumerated in the federal or state highway system. "Roadway facility" includes the city's share of costs for roadways and associated improvements designated as a numbered highway on the official federal or state highway system, including local matching funds and costs related to utility line relocation and the establishment of curbs, gutters, drainage appurtenances, and rights -of -way. "Roadway facility" excludes those improvements or appurtenances to a roadway which are site - related facilities. Roadway service area or roadway benefits area means the geographic area(s) within the city's corporate limits, which do not exceed six miles and within which geographic area(s) roadway capital recovery fees for capital improvements will be collected for new development occurring within such area, and within which fees so collected will be expended for those capital improvements identified in the capital improvements plan to be located within the roadway service area. "Roadway service area" does not include any land outside the city limits. Roadway service areas are shown on Figure 1 of the 202 Ruadwayinipact_Fee _ i' ogram Amendment M— emorandum that is P_Z rt of the capital recovery plan. Service unit means one vehicle mile of travel in the afternoon peak hour of traffic and is also referred to as a "vehicle mile." (Supp. No. 20) Page 3 of 10 Created: 2021 -08 -24 12:49:25 [EST] Service unit equivalent means the amount of capacity created by contribution of a capital improvement on behalf of a new development, expressed in vehicle miles. Single family residential lot means a lot platted to accommodate a single family or a duplex dwelling unit, as authorized under the city's zoning regulations. Site - related facility means an improvement or facility which is constructed for the primary use or benefit of a new development and /or which is for the primary purpose of safe and adequate provision of roadway facilities to serve the new development and which is not included in the roadway improvements plan and for which the developer or property owner is solely responsible under the subdivision, and /or other applicable, regulations. System facility means a capital improvement which is designated in the capital improvements plan and which is not a site - related facility. A system facility may include a capital improvement which is located off -site, within, or on and along the perimeter of the new development site. (Ord. No. 18 -M -13 , § 1(Exh. A), 3 -27 -2018) Sec. 78 -174. Applicability. The provisions of this article apply to all new developments within the corporate boundaries of the city. The provisions of this article apply uniformly within each roadway benefit area. (Ord. No. 18-M-13, § 1(Exh. A), 3 -27 -2018) Sec. 78 -175. Roadway capital recovery fees per service unit. (a) The maximum assessable capital recovery fee per service unit (post - credit) for any use in each service area platted ran or before April 12. 2022 shall be as calculated and documented in the capital recovery plan as follows: (1) The capital recovery fee per service unit in Service Area 1 is $1,647.53. (2) The capital recovery fee per service unit in Service Area 2 is $1,327.89. (3) The capital recovery fee per service unit in Service Area 3 is $1,044.48. (4) The capital recovery fee per service unit in Service Area 4 is $2,392.72. (b) Them_ aximurn assessable rss>xtai_recovery fee_ )erservice unit_ gas crediQ_forr an _use in each -ser vice area gaiatted_on or 3fter April i3 ?C 22 shall be as calculated and documented in the capital vcovererplan per the 11 (2oa(7way!rnpact Feee P ograln Arncndmen2 Technical Memorandum as follows: 11)The rapjtr l_ recovery _Ec e pc_r service unit in Service Area 1 is_$2 61.1 t_- (??,......._The cr: ital recovery_fPe per scruicc. unit irr Servic Area 2 is 1 ::tl 2 3j-----_ The _c ital_recovery_fef. er_service unit in SE rvice_Ar a 3 is_$1,061.2f . L4J he,ca ital recoverat fee per service, unit in Service Area 4 ps [cl __The assessable capital recovery fee per service unit set forth herein that is assessed to new development, as may be amended from time to time, is declared to be the roughly proportionate measure of the impact(s) generated by a new unit of development on the city's transportation system. To the extent that the capital recovery fee per service unit collected is less than the maximum assessable capital recovery fee per service (Supp. No. 20) Page 4 of 10 Created: 2021 -08 -24 12:49:25 [EST] unit (post credit), as calculated and documented in the capital recovery plan, such difference is hereby declared to be founded on policies unrelated to the measurement of the actual impacts of the development on the city's transportation system. The maximum assessable capital recovery fee per service unit may be used in evaluating any claim by an applicant, developer, or property owner that the dedication, construction, or contribution of a capital improvement imposed as a condition of development approval pursuant to the city's regulations is not roughly proportionate to the impact(s) of the new development on the city's transportation system. (Ord. No. 18 -M -13, § 1(Exh. A), 3 -27 -2018) Sec. 78 -176. Assessment of capital recovery fees. (a) Assessment of the capital recovery fee per service unit for any new development shall be made as follows: (1) Assessment of capital recovery fee shall be made at the time of recordation of a final plat and shall be the amount of the maximum assessable capital recovery fee per service unit. (2) Development on a lot for which a final plat has been recorded prior to the effective date of this article (March 27, 2018) shall not be charged a capital recovery fee for any complete building permit application submitted within 18 months from the effective date of this article (September 27, 2019). (3) Development on a lot for which a preliminary plat was approved prior to the effective date of this article (March 27, 2018) shall not be charged a capital recovery fee for any complete building permit application submitted within one year from the effective date of this article (March 27, 2019). (4) Any other development will be charged a capital recovery fee for a complete building permit application submitted after the date of adoption of the ordinance (March 27, 2018). (b) Following assessment of the capital recovery fee pursuant to subsection (a), the amount of the capital recovery fee assessed per service unit for that new development cannot be increased, unless the owner proposes to change the approved development by the submission of a new application for final plat approval or replat approval, in which case new assessment shall occur at the maximum assessable, applicable rate then in effect. (c) Following the vacating of any plat or submittal of any replat, a new assessment must be made in accordance with section 78 -175. (d) Approval of an amending plat pursuant to Texas Local Government Code § 212.016 and the UDC is not subject to reassessment of a capital recovery fee hereunder provided that the use of the property remains the same. (Ord. No. 18 -M -13 , § 1(Exh. A), 3 -27 -2018) Sec. 78 -177. Payment and collection of capital recovery fees. (a) For all new developments, capital recovery fees shall be collected at the time of application for and in conjunction with the issuance of a building permit. The capital recovery fees to be paid and collected are as follows: (1) The capital recovery fee per service unit for residential use shall be $600.00 beginning the effective date of this article (March 27, 2018) until the last day of the second year from the effective date of this article (March 26, 2020). (Supp. No. 20) Page 5 of 10 Created: 2021 -08 -24 12:49:25 [EST] (2) The capital recovery fee per service unit for residential use shall be $800.00 beginning on the first day of the third year from the effective date of this article (March 27, 2020) and continuing until the last day of the third year from the effective date of this article (March 26, 2021). (3) The capital recovery fee per service unit for residential use shall be $900.00 beginning on the first day of the fourth year from the effective date of this article (March 27, 2021) and continuing until the last day of the fourth year from the effective date of this article (March 26, 2022). (4) The capital recovery fee per service unit for residential use shall be $1,000.00 beginning on the first day of the fifth year from the effective date of this article (March 27, 2022) and continuing until a new rate is adopted. (b) The capital recovery fee per service unit for nonresidential use for all roadway service areas shall be as follows: (1) The capital recovery fee per service unit for nonresidential use shall be $100.00 beginning the effective date of this article (March 27, 2018) until the last day of the third year from the effective date of this article (March 26, 2021). (2) The capital recovery fee per service unit for nonresidential use shall be $175.00 beginning on the first day of the fourth year from the effective date of this article (March 27, 2021) and continuing until a new rate is adopted. (c) The city reserves the right to enter into an agreement with a developer for a different time and manner of payment of capital recovery fees in which case the agreement shall determine the time and manner of payment. (d) The city shall compute the capital recovery fees to be paid and collected for the new development in the following manner: (1) Determine the number of development units for each land use category in the new development using Table 7 of the capital recovery plan. (2) Multiply the number of development units for each land use category in the new development by the vehicle miles (per development unit) for each such land use category also found in Table 7 of the capital recovery plan to determine the number of service units attributable to the new development. (3) If an offset agreement providing for offsets and credits against capital recovery fees exists, the number of service units attributable to the new development shall be reduced by subtracting available service unit equivalents as provided in section 78 -178. If adequate service unit equivalents for offsets and credits are available in an amount equal to or greater than the number of service units generated (required) by this new development, no fee is paid, but the pool of available service unit equivalents shall be reduced accordingly. (4) The amount of capital recovery fees to be collected shall be determined by multiplying the number of service units for the new development by the applicable capital recovery fee per service unit identified herein and shall be calculated at the time of application for and in conjunction with the issuance of a building permit. (e) If the building permit for which a capital recovery fee has been paid has expired, and a new application is thereafter filed, the capital recovery fees shall be computed using the LUVMET and the applicable capital recovery fee per service unit identified herein with credits for previous payment of fees being applied against any new fees due. (f) Whenever the property owner proposes to increase the number of service units for a development, the additional capital recovery fees collected for such new service units shall be determined by using the (Supp. No. 20) Page 6 of 10 Created: 2021 -08 -24 12:49:25 [EST] LUVMET and applicable fee per service unit identified herein, and such additional fees shall be collected at the times prescribed by this section. (Ord. No. 18 -M -13 , § 1(Exh. A), 3 -27 -2018) Sec. 78 -178. Offsets and credits against capital recovery fees. (a) The city shall offset the reasonable value of any system facility which has been dedicated to and has been accepted by the city no more than 18 months prior to the effective date of this article (September 27, 2016), or offset the amount of any contributions to such facility, against the amount of the roadway capital recovery fees due, in accordance with the rules set forth in this section. The value of an offset must be stated in service units. (b) This subsection applies only to an offset associated with a capital improvement on the capital improvement plan contributed to the city no more than 18 months prior to the effective date of this article (September 27, 2016). (1) For purposes of this subsection (b), an offset associated with a capital improvement on the roadway improvement plan contributed to the city no more than 18 months prior to the effective date of this article (September 27, 2016) is created at the time that the city accepts the system facility for dedication or as may be otherwise stipulated in a binding agreement for the facility pursuant to the city's subdivision regulations. (2) At the time the offset is created, if no offset agreement exists, the developer shall apply for an offset agreement, and the agreement thereafter shall be enforced in accordance with the following terms, providing: a. Identification of the plat with which the offset is to be associated; b. The amount of the capacity created by the system facility, expressed in service unit equivalents; C. A provision stating that the offset may be used to reduce capital recovery fees imposed on new developments contained within the land subject to the associated plat after the effective date of the agreement; and d. A provision that the amount of the offset shall be determined by estimating the number of service unit equivalents of capacity supplied by the system facility (as set forth in the capital recovery plan), reduced by: 1. The number of service units developed within the plat since the contribution of the system facility, using the LUVMET; 2. The amount of the city's participation in the excess costs of the system facility (expressed in service unit equivalents); and 3. The amount of any payments received from other new developments utilizing the system facility (expressed in service unit equivalents); and e. A provision for reimbursement of any unused offsets consistent with subsection (b)(4) of this section. f. A provision stating that in those instances where the city determines the unique characteristics of a roadway segment (such as drainage, topography, easements required, absence of roadway segments remaining in service area) and the projected cost to construct a section of roadway is not roughly proportionate to the dollar value of the vehicle mile credits which may be awarded for that roadway section, the city may consider, upon request of the developer, awarding capital recovery fee offsets based upon the developer's verified, actual costs of said roadway section. (Supp. No. 20) Page 7 of 10 Created: 2021 -08 -24 12:49:25 [EST] The developer may assign the offset agreement with the city's consent, but in no event shall the offsets provided for in the agreement be transferred to any development not subject to the plat associated with such offsets. (3) The developer may petition the city council for offsets for contribution of a capital improvement, including road right -of -way, which is not identified in the capital improvements plan, if the improvement will supply capacity to new developments other than to the development seeking the offset, at the time the facility is accepted by the city or a binding facilities agreement for the facility is executed pursuant to the city's subdivision regulations. If the petition is granted, the terms shall be incorporated into an offset agreement as provided in subsection (b)(2) hereof. The agreement shall also provide that the amount of the offset shall not exceed the capacity of the capital improvement that is estimated to be provided. (4) As provided in the offset agreement required by subsection (b)(2), hereof, the developer may apply for reimbursement of excess offsets following either completion of all development subject to the plat with which the offsets are associated or after ten years following execution of the offset agreement. The following rules apply to such reimbursement, and shall be incorporated into the offset agreement. a. The developer must apply for reimbursement within six months following either: 1. Completion of all development subject to the plat with which the offsets are associated; or 2. Ten years after the date of execution of the offset agreement. b. The following terms shall be incorporated into the reimbursement agreement and the agreement shall be enforced in accordance with such terms: 1. A provision stating that the amount to be reimbursed shall be equal to the number of unused offsets (expressed as a number of service units) multiplied by a fraction equal to the capital recovery fee per service unit to be collected, as set forth herein in effect on the date of execution of the offset agreement, divided by the maximum assessable capital recovery fee per service unit, as set forth herein and in the capital recovery plan in effect on the date of execution of the offset agreement; 2. A provision stating that the amount to be reimbursed may be further equitably reduced, if fewer than 50 percent of the number of service units in the plat with which the system facility giving rise to the offset have been developed on the date of application for reimbursement; 3. A provision stating that repayment shall be made within five years from the date of execution of the reimbursement agreement, from roadway capital recovery fees collected within the same roadway service area in which the property in question is located, subject to the availability of such funds; 4. A provision that termination or reduction of the city's authority under state law to impose capital recovery fees for roadway facilities shall terminate or correspondingly reduce any obligation of the city to make payments under the offset agreement; and 5. A provision stating that, in converting the offsets from service unit equivalents to a dollar value, the number of service unit equivalents shall be multiplied by the value of a service unit expressed in dollars using the rates set forth herein in effect at the time the offset agreement was executed. C. Execution of a reimbursement agreement shall automatically terminate any offsets associated with a plat pursuant to an offset agreement. Thereafter, new development within the area subject to the plat shall pay roadway capital recovery fees in accordance with schedule 1 then in effect. (Supp. No. 20) Page 8 of 10 Created: 2021 -08 -24 12:49:25 [EST] (Ord. No. 18 -M -13 , § 1(Exh. A), 3 -27 -2018) Sec. 78 -179. Use of proceeds of roadway capital recovery fees. (a) The capital recovery fees collected within each roadway benefit area may be used to finance, pay for or to recoup the costs of any roadway facility identified in the capital improvements plan for the roadway benefit area, including the construction contract price, surveying and engineering fees, land acquisition costs (including land purchases, court awards and costs, attorney's fees, and expert witness fees), and amounts designated in any reimbursement agreements executed pursuant to this article. (b) Capital recovery fees may be used to pay for the contract services of an independent qualified engineer or financial consultant preparing or updating the capital improvements plan who is not an employee of the political subdivision. (c) Capital recovery fees also may be used to pay the principal sum and interest and other finance costs on bonds, notes or other obligations issued by or on behalf of the city to finance such capital improvement. (Ord. No. 18 -M -13 , § 1(Exh. A), 3 -27 -2018) Sec. 78 -180. Appeals. (a) The property owner or applicant for a new development may appeal the following administrative decisions to the city council: (1) The applicability of a capital recovery fee to the new development; (2) The amount of the capital recovery fee due; (3) The availability of, the amount of, or the expiration of an offset or a credit; (4) The application of an offset against a capital recovery fee due; (5) The amount of the capital recovery fee in proportion to the benefit received by the new development; or (6) The amount of a refund due, if any. (b) The appellant shall state the basis for the appeal in writing with particularity. The burden of proof shall be on the appellant to demonstrate that the amount of the fee or the amount of the offset was not calculated according to the rules set forth in this article or by administrative guideline adopted by the city council. The appellant shall submit any traffic study or other documents upon which he relies to the city with the request for appeal. (c) The appellant must file a notice of appeal with the city secretary within 30 days following the decision. If the notice of appeal is accompanied by a bond or other sufficient surety with offices for local presentment in a form satisfactory to the city attorney in an amount equal to the original determination of the capital recovery fee due, the development application may be processed while the appeal is pending. (d) The appellant shall promptly pay to the city the full amount of the capital recovery fee determined to be due by the city council regarding such appeal. Failure to promptly pay such capital recovery fee within five business days after the city council's determination on the appeal shall serve as authority for the city to present the bond or other surety to the bonding company or financial institution for performance with no other or further notice or contact with the appellant. (Ord. No. 18 -M -13 , § 1(Exh. A), 3 -27 -2018) (Supp. No. 20) Page 9 of 10 Created: 2021 -08 -24 12:49:25 [EST] Sec. 78 -181. Refunds. (a) Any capital recovery fee or portion thereof collected pursuant to this article which has not been expended within the applicable roadway service area for an authorized purpose within ten years from the date of payment shall be refunded, upon application, to the record owner of the property at the time the refund is paid or, if the capital recovery fee, was paid by another governmental entity, to such governmental entity, together with interest calculated from the date of collection to the date of refund at the statutory rate as set forth in the Texas Finance Code § 302.002 of or its successor statute. The application for refund pursuant to this section shall be submitted in writing within 60 days after the expiration of the ten -year period for expenditure of the fee. A capital recovery fee shall be considered expended on a first -in, first -out basis. (b) A capital recovery fee collected pursuant to this article shall be considered expended if the total expenditures for capital improvements authorized in this article within the roadway service area within ten years following the date of payment exceed the total fees collected for such improvements during that time period. (c) If a refund is due pursuant to subsections (a) or (b), the city shall prorate the refund by dividing the difference between the amount of expenditures and the amount of the fees collected by the total number of service units assumed within the roadway service area for the period to determine the refund due per service unit. The refund to the record owner shall be calculated by multiplying the refund due per service unit by the number of service units for the new development for which the fee was paid, and interest due shall be calculated upon that amount. (d) If the building permit for a new development for which a capital recovery fee has been paid has expired and a modified or new application has not been filed within six months of such expiration, the city shall, upon written application, refund the amount of the capital recovery fee to the applicant. The city may establish guidelines for refunding of capital recovery fees collected for which construction plans have been abandoned. (Ord. No. 18 -M -13 , § 1(Exh. A), 3 -27 -2018) Sec. 78 -182. Relief procedures. (a) Any person who has paid a capital recovery fee or an owner of land upon which an capital recovery fee has been paid may petition the city council to determine whether any duty required by this article has not been performed within the time so prescribed. The petition shall be in writing and shall state the nature of the unperformed duty and request that the act be performed within 60 days of the request. If the city council determines that the duty is required, pursuant to the ordinance and is late in being performed, it shall cause the duty to commence within 60 days of the date of the request and to continue until completion. (b) The city council may grant a variance or waiver from any requirement of this article, upon written request by a developer or owner of property subject to the ordinance, following a public hearing, and only upon finding that a strict application of such requirement would when regarded as a whole result in confiscation of the property. (c) If the city council grants a variance or waiver to the amount of the capital recovery fee due for a new development under this section, it may cause to be appropriated from other city funds the amount of the reduction in the capital recovery fee to the account, for the roadway benefit area, in which the property is located. (Ord. No. 18 -M -13 , § 1(Exh. A), 3 -27 -2018) (Supp. No. 20) Page 10 of 10 Created: 2021 -08 -24 12:49:25 [EST] 1111 1 1 Section 1. The Code of Ordinances of the City of Schertz is hereby amended by amending Chapter 78 Article VII Roadway Capital Recovery Fees as set forth in Exhibit A and incorporated herein by reference. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part • the judgment and findings of the Council. Section 3. All ordinances and codes, or it thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions • this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws *f the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application • such proon to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. vection 6. It is officially found, determined, and declared that the meeting at which this *rdinance is adopted was open to the public and public notice of the time, place, and iubject matter of the public business to be considered at such meeting, including thio *Tdinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED, APPROVED and ADOPTED ON SECOND READING, the 12 1h day of April, 2022. Ralph Gutierrez, Mayor i M k YA = N IN I WA F0.3 tgg -11 EXHIBIT A: Code Amendment EXHIBIT B: 2021 Roadway Impact Fee Program Amendment Technical Memorandum i PART 11 - CODE OF ORDINANCES Chapter 78 - STREETS AND SIDEWALKS ARTICLE VII. ROADWAY CAPITAL RECOVERY FEES 1 11 111 IN IF 1!! 111111101 ;1111 11 1 111 M 1 I ML�'M 1209M This article is intended to ensure the provision of adequate roadway facilities to serve new development ir the city by requiring each development to pay its share of the costs of such improvements necessitated by and attributable to such new development. 11MMEM This article is adopted pursuant to V.T.C.A., Local Government Code ch. 395 and the City Charter. The provisions • this article shall not be construed to limit the power of the city to utilize all powers and procedures authorized under V.T.C.A., Local Government Code ch. 395, or other methods authorized under state law or Iursuant to other cit owers to accomilish the purwes set forth herein, either in substitution or in coniunction U111.11 1.111b di LILAU. %a, this article. a 6 • Capital improvement means a roadway facility with a life expectancy ♦ three • more years, to be owned and operated by or on behalf of the city (including the city's share of costs for roadways and associated improvements designated as a numbered highway on the official federal or state highway system). "Capital necessary to serve new development. Schertz, Texas, Code of ordinances Created: 2021-08-24 12:49:25 [EST] (Supp. No. 20) 59-MMIM, Capital recovery plan or Impactfee plan means the plan that identifies the calculation of the maximum assumptions. The capital recovery plan is set out in the "2017 Schertz Roadway Impact Fee Final Report" and attached to Ord. No. 18-M-13 as exhibit C and the 2021 Roadway Impact Fee Program Amendment Technical Memorandum attached to Ord. 22-T-12 as Exhibit A. Development unit • development units is the expression • the magnitude of the transportation demand created by each land use planned within a particular development and is used to compute the number of service units consumed by each individual land use application. Final plot recordation • recordation of afinalplat means the point at which the applicant has complied with Land use assumptions means and includes a description of the service areas and the projections • .A,opulation and employment growth and associated changes in land uses, densities and intensities adopted by the city, as may be amended from time to time, in each service area over a ten-year period upon which the roadway improvements plan is based. The land use assumptions are set out in the adopted document "Schertz Roadway I tilu'l L I .,?rtd ?ttac'ied w-ord—lia- T&U - 1 0 a --, t 11.1.11 Ord. 22-T-12 as Exhibit A. Created: 2021-08-24 12:49:25 [EST] (Supp. No. 20) Mitir-Mal-v tr4r.-InTeIRRIMMI 1TWI-J-61FRIDIMINVI fiTAM-10 Preliminary plot approval means the point at which the applicant has complied with all conditions (Me approval and the plat has been approved by the planning and zoning commission. I Recoup means to reimburse the city for capital improvements which the city has previously installed or caused to be installed. Roadway means any freeway, expressway or arterial or collector streets or roads designated i n the city' Service unit means one vehicle mile • travel in the afternoon peak hour of traffic and is also referred • as 2 "vehicle mile." Mr-1-39MM Created: 2021-08-24 12:49:25 [EST] Service unit equivalent means the amount of capacity created by contribution of a capital improvement on Mehalf • a new development, expressed in vehicle miles. Single family residential lot means a lot platted to accommodate a single family or a duplex dwelling unit, authorized under the city's zoning regulations. i Site-relatedfocility means an improvement or facility which is constructed for the primary use or benefit of,? new development and/or which is for the primary purpose of safe and adequate provision of roadway facilities to serve the new development and which is not included in the roadway improvements plan and for which the developer • property owner is solely responsible under the subdivision, and/or other applicable, regulations. Systernfacility means a capital improvement which is designated in the capital improvements plan and which t_2 &[t �-2 te i f 2 ciffity—A syste,f 2 cift" 2yJx_chj&e 7 c 2 pit 7 lLW*r+ve_jwej1Aw_W_ �j_�Id • and along the perimeter of the new development site. I The provisions of this article apply to all new developments within the corporate boundaries of the city. The t1rovisions of this article apply uniformly within each roadway benefit area. I ,a) The maximum assessable capital recovery fee per service unit (post-credit) for any use in each service area platted on • before April 12, 2022 shall be as calculated and documented in the capital recovery plan as follows: (b) The maximum assessable capital recovery fee per service unit (post-credit) for any use in each service area platted on or after April 13, 2022 shall be as calculated and documented in the capital recovery plan per the 2021 Roadway Impact Fee Program Amendment Technical Memorandum as follows: (1) The capital recovery fee per service unit in Service Area 1 is $1,614.54. (2) The capital recovery fee per service unit in Service Area 2 is $1,350.25. (c) The assessable capital recovery fee per service unit set forth herein that is assessed to new development, as may be amended from time to time, is declared to be the roughly proportionate measure of the impact(s) generated by a new unit • development • the city's transportation system. To the extent that the capital recovery fee per service unit collected is less than the maximum assessable capital recovery fee per service Created: 2021-08-24 12:49:25 [EST] (Supp. No. 20) MMUM, ZEMM N-101:10 I 1[ 111111 k§ M 9K I IVA IM-YAW I ZITV4 (b) Following assessment • the capital recovery fee pursuant to subsection (a), the amount • the capital recovery fee assessed per service unit for that new development cannot be increased, unless the owner proposes to change the approved development by the submission of a new application for final plat approval or replat approval, in which case new assessment shall occur at the maximum assessable, applicable rate then in effect. (c) Following the vacating of any plat or submittal of any replat, a new assessment must be made in accordance \Yitl I section 78-175. (d) Approval • an amending plat pursuant to Texas Local Government Code § 212.016 and the UDC is not subject to reassessment of a capital recovery fee hereunder provided that the use of the property remains the same. MERNEM IBM= 'a) For all new developments, capital recovery fees shall be collected at the time of application for and in conjunction with the issuance of a building permit. The capital recovery fees to be paid and collected are as follows: (1) The capital recovery fee per service unit for residential use shall be $600.00 beginning the effective date • this article (March 27, 2018) until the last day of the second year from the effective date of this article (March 26, 2020). Created: 2021-08-24 12:49:25 [EST] (b) The capital recovery fee per service unit for nonresidential use for all roadway service areas shall be as follows: (1) The capital recovery fee per service unit for nonresidential use shall be $100.00 beginning the effective date • this article (March 27, 2018) until the last day of the third year from the effective date of this article (March 26, 2021). (2) The capital recovery fee per service unit for nonresidential use shall be $175.00 beginning on the first day • the fourth year from the effective date of this article (March 27, 2021) and continuing until a new rate is adopted. R, 01 re re ra 7- in V F, ff 91 TOT 11-7. 1 M. MIUM.- (3) if an offset agreement providing for offsets and credits against capital recovery fees exists, the number of service units attributable to the new development shall be reduced by subtracting available service unit equivalents as provided in section 78-178. If adequate service unit equivalents for offsets and credits are available in an amount equal to or greater than the number of service units generated (required) • this new development, no fee is paid, but the pool • available service unit equivalents shall be reduced accordingly. (4) The amount of capital recovery fees to be collected shall be determined by multiplying the number of service units for the new development by the applicable capital recovery fee per service unit identified herein and shall be calculated at the time of application for and in conjunction with the issuance of a building permit. Created: 2021-08-24 12:49:25 [EST] (Sapp. No. 20) • M LUVMET and applicable fee per service unit identified herein, and such additional fees shall be collected at the times prescribed by this section. (a) The city shall offset the reasonable value of any system facility which has been dedicated to and has been accepted by the city no more than 18 months prior to the effective date of this article (September 27, 2016), or offset the amount of any contributions to such facility, against the amount of the roadway capital recovery fees due, in accordance with the rules set forth in this section. The value of an offset must be stakt-I i i service-wtits. M (b) This subsection applies only to an offset associated with a capital improvement • the capital improvement plan contributed to the city no more than 18 months prior to the effective date of this article (September 27, 2016). (1) For purposes of this subsection (b), an offset associated with a capital improvement on the roadway improvement plan contributed to the city no more than 18 months prior to the effective date of this article (September 27, 2016) is created at the time that the city accepts the system facility for dedication • as may be otherwise stipulated in a binding agreement for the facility pursuant to the city's subdivision regulations. (2) At the time the offset is created, if no offset agreement exists, the developer shall apply for an offset agreement, and the agreement thereafter shall be enforced in accordance with the following terms, providing: a roadway segment (such as drainage, topography, easements required, absence of roadway segments remaining in service area) and the projected cost to construct a section • roadway is not roughly proportionate to the dollar value of the vehicle mile credits which may be awarded EMUM Created: 2021-08-24 12:49:25 [EST] 1. A provision stating that the amount to be reimbursed shall be equal to the number of unused offsets (expressed as a number of service units) multiplied by a fraction equal to the capital recovery fee per service unit to be collected, as set forth herein in effect • the date of execution of the offset agreement, divided by the maximum assessable c�pital recovery fee per service unit, as set forth herein and in the capital recovery plan in effect • the date of execution • the offset agreement; 2. A provision stating that the amount to be reimbursed may be further equitably reduced, if fewer than 50 percent of the number • service units in the plat with which the system facility giving rise to the offset have been developed on the date of application for reimbursement; C. A provision stating that repayment shall be made within five years from the date of execution of the reimbursement agreement, from roadway capital recovery fees collected within the same roadway service area in which the property in question is located, subject • the availability of such funds; C A provision that termination or reduction of the city's authority under state law to impose- capital recovery fees for roadway facilities shall terminate • correspondingly reduce any obligation of the city to make payments under the offset agreement; and 5. A provision stating that, in converting the offsets from service unit equivalents to a doll value, the number • service unit equivalents shall be multiplied • the value of a servi unit expressed in dollars using the rates set forth herein in effect at the time the offset agreement was executed. I C. Execution of a reimbursement agreement shall automatically terminate any offsets associated with a plat pursuant to an offset agreement. Thereafter new development within the area subject to the plat shall pay roadway capital recovery fees in accordance with schedule 1 then in effect. •• • i 00= Created: 2021-08-24 12:49:25 [EST] (a) The property owner or applicant for a new development may appeal the following administrative decisions to the city council. Created: 2021-08-24 12:49:25 [EST] (Supp. No. 20) RTAEFIMTW�� (c) If a refund is due pursuant to subsections (a) or (b), the city shall prorate the refund by dividing the difference between the amount of expenditures and the amount of the fees collected by the total number of service units assumed within the roadway service area for the period to determine the refund due per service unit. The refund to the record owner shall be calculated by multiplying the refund due per service unit by the number of service unitsfor the new development for which the fee was paid, and interest due shall be calculated upon that amount. (d) If the building permit for a new development for which a capital recovery fee has been paid has expired anii a modified or new application has not been filed within six months of such expiration, the city shall, upon written application, refund the amount of the capital recovery fee to the applicant. The city may establish guidelines for refunding of capital recovery fees collected for which construction plans have been abandoned. 11092M W-33-CM -M Created: 2021-09-24 12:49:25 [EST] i Table of Contents Methodology-mm ,1 Service Areas.. 2 Land Use Assumptions 2 Projected Vehicle-Miles of New Demand 4 Capital Improvements Plan - - -. 5 Eligible Projects 5 Eligible Costs 5 Capital Improvements Plan _6 Projected Vehicle-Miles Capacity Available for New Growth 9 Cost of Roadway Improvements 10 Calculation of Impact Fees . _ 11 Cost Attributable to New Development 11 Credit Analysis __ 12 Cost per Service Unit..... 12 Appendix A: Roadway Improvement Plan Projects 16 Appendix : Roadway improvement Plan Cost Analysis 20 Appendix C: Roadway Service Area Analysis Summary 24 .T ne anafyses will Tocus on tnese service areas wIn Nocumentation or an service areas jocatea in the Appendices. As part of the impact fee update, FNI conducted meetings with the city's Capital Improvements h4visow Cogigiliftee (CLOD. Cixi St.?.ff..-%%W. tce Ci�iy_ Co OC's role i-ticluded rj--Jieuf;2,j4 WJ I - - and comments to the City Council. To update the roadway impact fee program, a series of work tasks were undertaken and are described below. 2021 Schertz Roadway Impact Fee Study Update 1 `.r.r r. r rr. Table 1. Initial Irripact Fee Population Projections Source: 2017 Schertz Roadway Impact Fee Study Table 2: Initial, Impact Fee Employment Projections source: /U.L / Z)cnertz Koactway impact Fee study P r o,,e ct j ,,,ed Vehicile-Miles of New Dennand V-77TETTEM'Me 7M =F-7 =ej M 771rcurt In er rasea-un nis nerp—opuiation anct employmenj growth forecasted to occur over the 10-year planning period and the service unit generation for each of the population and employment data components. These values were retained from the 2017 Impact Fee Study, as summarized in Table 3. 2021 Schertz Roadway Impact Fee Study Update 4 Table 3. Impact Fee 10-Year Projected Sey,,%rice Unit Growth 9", P - - kaff-71WHA M thoroughfare network. Projects incorporated into the impact fee program are rooted in the city's official Thoroughfare Plan. Eligible Projects Eligible Cmitts Only the cost necessitated by new development will be utilized for impact fee consideration. For example, if only •0% of the capacity provided by the impact fee CIP is needed over the ten-year window, then only •0% of the cost associated with those facilities is considered in the cost per service unit calculation. 2021 Schertz Roadway Impact Fee Study Update 5 Capital Irnprovements Plan Traale 4 IMP Pt',oject Additions /Modifi cations; 2021 Update 1 25B/C Big John Lane Eckhardt City Limits New 0.06 2 Residential Collector Comment Incorporafion of Parklands IlAddiffon. 1 25C Big John Lane City Limits Eastern City Limits New 0.68 2 Residential Collector Comment Inconoorafforr of'Parldands It Addition 1 27 WS Connector(1) /Cibolo Valley IH 35 Old Wiederstein Rd New 0.55 4 Secondary Arterial Comment Amended project cost of$ I 3Mper Development Agreement On Cibolo ValleyDnve. 2 36A ElW Connector (Wejas Way W City Limits Doerr Lane Now 0.65 3 Commercial Collector A Comment Annexation orproperly and incoportlon offhonaughtere, extension 3/X 51 RAF - Bumette Schaefer Rd E City Limits Now 0.55 4 Secondary Arterial Comment Annexation ofSadlebrook Addition 3 54A Lower Seguin Rd W of Canopy Bend E City Limits New 1.08 4 Secondary Arterial Comment Annexation ofSadlebrook Addition 3 54B Lower Seguin Rd W of Canopy Bend E City Limits New 0.23 4 Secondary Arterial Comment Annexation ofSadlebrook Addition 3 55 WS Connector (3) S. of SchaeferiRafBumette Lower Seguin Rd New 0.66 4 Principal Arterial Comment Annexation ofSadlebnook Addition 3 57B WS Connector (4) Lower Seguin Rd 8 City Urnit/Camnel Ranch New 0.24 2 Residential Collector 2021 Schertz Roadway Impact Fee Study Update 6 �l - '�.r �. -- r ��. . Table S. IMP Project Listing U30000= Project Length No. Of Type Pct. In lrn qW.. 1 .1n L... Rdw S- A. 1 1 FM 2252 IH 35 FM 482 New 0.32 4 1 2 FM 2252 FM 482 Railroad Tracks New 0,64 4 1/X 3 FM 2252 Railroad Tracks N City Limits New 0.22 4 112 4 WS Connector (1) IH 35 Railroad Tracks New 1.25 4 1 5 ENV Connector (1) WS Connector (1) FM 2252 I*W 0.99 4 1 6 EM/ Connector (2) WS Connector (1) FM 2252 New 0.99 2 1 7 FM 482 FM 2252 Huberius Rd New 1.05 4 1 8 FM 482 Hubertus Rd Railroad Tracks Ww 1.00 4 1 9 FM 482 800'W of Friesenhahn Friesenhahn Ln New 0.15 4 1/X 10 FM 482 Friesenhahn Ln Schwab Rd New 0.59 4 1 11 FM 482 Schwab Rd E City Limits New 1.20 4 1 12 Hubertus Rd IH 35 FM 482 New 0.57 4 1 13 Hubertus Rd FM 482 N City Limits New 0.30 4 1 14 Fdesenhahn Ln IH 35 FM 482 New 0.72 3 1 15 Schwab Rd IH 35 FM 4132 New 0.63 6 1 16 ENV Connector (3) Hubertus Rd DmAd Lack Blvd New 1.59 3 1 17A Eckhardt Rd Froboese Ln Green Valley Rd New 1.11 2 1 18 Schwab RA I 35 S City Limits New 1.14 4 1 19 Froboese Ln Schwab Rd Eckhardt Rd New 0.57 2 1 20 Froboese Ln 2209 E of Eckhardt E City Limits New 0.26 2 1 21 Green Valley Rd W city Units E City Limits New 0.87 4 1 22 Homestead Pkwy End Ex Homestead Pkwy S City Limits New 0.33 2 1 23 Country Club Bhd Scenic Links S City Limits New 0.35 2 1 24 EfW Connector (4) Country Club BKd Homestead Pkwy New 0.77 2 1 25A ENV Connector (4) Schwab Rd Eckhardt Rd New 0.45 2 11X 258 Big John Lane Eckhardt Rd City Lirrits, New 0.05 2 25C E(W Connector (4) City Limits E. City Limits New 0.68 2 1 26 FM 1103 IH 35 Cid Wiederstein Rd New 0.70 4 1 27 NIS Conn (lyCibolo Valley 11-135 Old Wiederslein Rd New 0.55 4 1 28 WS Connector (2) IH 35 CMd Wiederstein Rd New 0,73 4 1 29 ENV Connector (5) WS Connector (1) FM 1103 New 2.00 2 1l/X - 30 - _QAWiederskpjQ-Rq WS Connector 41Y Cherry Tree Dr New 22.17 4 Sub-total SA 1 24.96 2 31 Doerr Ln N City Limits Lookout Rd New 0.91 3 2/1 4 WS Connector (1) 11135 Railroad Tracks New 1.25 4 2 32 E1W Connector (2) FM 3009 WS Connector (1) New 0.81 2 2 33 EAA1 Connector (6) FM 3009 WS Connector (1) New 0.81 2 2 34 Mid-Cities Pkvq IH 35 FM 3009 New 0.98 3 2 35 ENV Connector (1) FM 3009 WS Connector (1) New 0.81 4 2 36 ENV Conn. (7)fTejas Way W City Limits Doerr Ln Recoup 0.65 3 2 36A Tejas Way E)dsfing Tejas Way UP RR/City Limit New 0.52 3 2 37 Lookout Rd Tri-County, Pkwy Schertz P" New 0.74 3 2 38 Four Oaks Ln End of Ex.Four Oaks Ln WS Connector (1) New 0.54 3 2 39 Wiederstein Rd E City Limits FM 3009 New 0.64 4 2 40 Wiederstein Rd Schertz Pkwy W City Limits New 0.41 2 2 41 Baptist Health Dr Rpp&Xreuslar Wiederstein Rd New 0.27 3 2 42 Ripps-Kreusler Baptist Health Dr End of Ripps Kreusler New 0.22 3 2 43 Maske Rd FM 1518 Oak St New 0.54 3 2 44 Maske Rd Realignment Oak St Schertz Pkwy New 0,88 2 2 45 FM 1518/Main St Maske Rd Oak St New 1.30 3 2 46 FM 1518 N City Limits SA 3 Urnit New 0.36 6 213 47 FM 1518 SA 3 Limit Schertz Pkwy EA. New 0.39 6 2 - 48 - FM 78/John Peterson Blvd W City Units E City Limits hew 11.81 6 Sub-total SA 2 14.86 2021 Schertz Roadway Impact Fee Study Update r. r. r. r. 100% 100% 50% 50% 100% 100% 100% 100% 100% 50% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 1001/6 100% 100% 50% 50% 100% $2,000,000 100% $1,300,000 100% $3,635,700 100% $7,097,200 50% ;§,143,60 $96,629,400 $3,249,900 $3,130,900 $3,386,200 $3,386,100 $3,293,7DD $4,190,900 $2.231,100 $1,647,800 $2,743,600 $1,977,300 $3,079.800 $1,294,700 $992,900 $803,900 $1,827,600 $3,645,200" $4,494,500 $436,300 $222,650 L2,683,780 $48,718.830 $3,146,000 $509,850 $3,202,650 $5,513,000 $4,269.000 $5,456,100 $5,147,800 $754,100 $1,530,000 $6,205,500 $2,855,700 $1,572,300 $1,343,600 $4,374,700 $6,110,000 $3,727,100 $5,680,700 $2,030,400 $890,000 $4.199,500 $1,178,500 $1,257,100 $2,671 200 $1, 100% 50% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 50% 100% 8 Ta-ble 5 (confinued)., IMP Project Listing Sent Project Project Length NO. Of Type Pet. in Total Project AMs No. Roadxvg7.. From _... Ta m, — .Status mi Lanes Rd 'Serv. Pre= Cost 312 47 FM 1518 SA 2 Linit Schertz Pkvy EA New 0.39 6 DA 50% =.650 3 49 FM 1518 Schertz PkiW Ek IH 10 New 4.09 6 DA 100% $5,165,000 3 50 Schaefer Rd W City Units FM 1518 New 0.48 2 UC t00% $1,536,700 3/X 51 RAF - Burnette Schaefer Rd E City Units New 0,55 4 DA 100% $2,559,000 MA 52 Lover Seguin Rd W City Units E of Tates Dr New 0.35 3 SA so% $686,450 3 53 L Seguin Rd E of Tates Dr W of Canopy Bend New 1.76 3 SA i00% $6,998.900 3 54A Lower Seguin Rd W of Canopy Bend E City Urnits New 1.08 4 DA 100% $4,917,900 3 54B Lawyer Seguin Rd W of Canopy Bend E City Lirnits WW 0.23 4 DA loo! $1,063,700 3 55 WS Connector (3) S. of Schaefer/Raf Burnette Lower Seguin Rd New 0.66 4 DA 100% $3,338,500 3 56 WS Connector (3) N City Units S city Lirnits New 0.27 4 DA 100% $1,380,400 3 57A WS Connector (4) N City Linits S City Units New 0.26 2 UC 100% $894,600 3 578 PUS Connector (4) Lower Seguin Rd S City LinitlCaffnel Ranch Now 0.24 2 UC t00% $838,000 3 58 WS Connector (4) IN City Units S City Lin-fis New 0.21 2 ILIC 100% $725,000 31X 59 W Ware Seguin Rd W City Units Boeing Dr new 0.57 2 UC 50% $900,550 3 60 W Ware Seguin Rd Boeing Dr WS Connector (6) New 0.67 2 UC too-/. $2,236,900 3 61 WS Connector (5) Lower Seguin Rd W Ware Seguin Rd New 1.10 2 UC t00% $3,760,500 3 62 WS Connector (5) W Ware Seguin Rd E Ware Seguin Rd New 0.93 2 UC t00% $3,227,400 3 63 Trainer Hale Rd (WS) Weir Rd IH 10 New 1.66 4 DA 100% 1 $8,020,500 3 64 Trainer FUle, Rd (E/W) FM 1518 Trainer Hale Rd (NS) New 1.51 4 DA l00% $7,710,300 3 65 Ware Seguin Rd Graytown Rd WS Connector (5) New 1.35 3 SA l00% $4,736,300 3 66 E Ware Seguin Rd WS Connector (5) FM 1518 New 1.41 3 SA l00% $4,739,900 314 67 Graytom Rd Boeing Dr IH 10 New 1.11 3 SA 50% S2,000,600 3 68 WS Connector (6) Ware Seguin Rd IH 10 New 0.47 3 SC l00% $1,712,600 3 69 E8YL2ftnector T 8 IH 10 E City Lints New 2.33 3 SC 100% $8.482,300 Sub-total SA 3 23.67 $77,874,660 413 67 Graytomn Rd Boeing Dr IH 10 New 1.11 3 SA 5o% $2,000,600 4 70 Binz-Englernan Rd W city Lintits Cray tom Rd New 1.30 3 SA t00% $4,657,000 4 71 Scenic Lake Dr RMK-_En_ql—_n Rd IH 10 MY 0.77 3 SC 100% �2,777,400 Sub-total SA 4 3.19 $9,445,000 Totals: 66.68 7-- $232,667,880 Notes: DA- DhAded arterial SA- Special arterial (with Un visy left turn Ian SC- Special collector (Wth two way left turn Is Ur— UndMded collector I Projected 'Iwhehicle-'Ds H Capi,,,, cltylkvaflable for (Jew Gro,%Mth The vehicle-miles of new capacity supply were calculated consistent with the initial program for capacity supplied. The equation used was: Vehicle-miles of new capacity provided by the CIP are listed in Table 6. Also depicted is the net capacity provided by the CIP (removal of existing traffic consuming capacity from improvements). The Appendix contains details of the capacity calculations provided by the CIP program for all service areas. 2021 Schertz Roadway Impact Fee Study Update 9 Tabie 6: Updated Vehicle-Miles of IMP Capacity Provided se ss,,FITTpfTUrT7f7PTF II: till 00 Table 7 summarizes the percentage of CIP attributable to new development. Tiable 7 Projected Deynand and Per(,,,,e,,,nt Attribu table to 10-Year Growt-Ini. Cosft eof Roadway Impw,,,g,,,,#vernwnts, [a portion of ad-valorem tax revenues generated by improvements over the program period, or a 50% of the total vroiected cost of imWementing, the capital imi3rovements ninn M Sl "I'able 8-. SummmT of IMP Cost and Cost of Net Capacit� Pnovided Casa tlkfltributable to New Developr den t [For this update, all of Schertz's roadway service areas are projected to have a demand by new ,iievelopment that consumes only a portion of the full net capacity supplied by the IFCIP. This is RMIMMUMV1.11M W, M Table 9: Roadway Impruvements Plan Cost Attributable to New Development OrweAft Analysis Table 10,, CIP CrredkandResul tan t Cost Attributableto Np'w.DeveIopmf.-,rft Cost per Service Ulr�flt RUMMME=, mm m "I'able, 1 Cost per Sendce Unit Sunn.nary These updated cost per service unit rates (maximum allowable) are compared in Table 12 to the rates calculated in the initial Impact Fee study as well as the current collection rates set at the conclusion of that studv. There are slielit variations to the cost er service unit in each service area. same collection rate is desired to be maintained. 2021 Schertz Roadway Impact Fee Study Update 13 Table 12: Cost per Service Unit Comparison to Initial Impact Fee Study 2021 Schertz Roadway Impact Fee Study Update 14 WE= � rr �; � r�� } rr� r � rr,'� wlu� r r r rr 0 a 1 0 • # . .:,r. PK-HR VOLUME The existing volumes of cars on the roadway segment traveling during the afternoon (P.M.) peak hour of travel. % IN SERVICE AREA if the roadway is located on the boundary of the service area (with the city limits running along the centerline of the roadway), then half of the roadway is inventoried in the service area and the other half is not. This value is either 50% or 100%. VEH-Ml SUPPLY TOTAL The number of total service units (vehicle-miles) supplied within the service area; based on the length, and established capacity of the roadway type. VEH-MITOTAL The total service unit (vehicle-mile) demand created by existing traffic on the DEMAND PK-HR roadway segment in the afternoon peak hour. EXCESS CAPACITY The number of service units supplied but unused by existing traffic in the PK-HR VEH-Ml afternoon peak hour. - . . I sir. - u. C o o 0 E U�E_EEEEm C-4 w cwq �w a) m E 5 LL CT z OT LL t :2 21 ou w LE oz U- LL a LIJ ui w LLJ LL ZN -0 0 0 0 0 0 O t 'M E LL U 0 0 L 2= LL= Sfl C14 ALL LL= LL M C', M 10 a M CO � VII C-4 C-4 N N N C11 N CA jq "I j;j U) en M 0 0 M 0 M M M CO M CO 'T Gn 2021 Schertz Roadway Impact Fee Study Update >0 0 M "1 Q u u, IN 0 11 "1 1 11 0 0 8 8 0 < < < < 23 0 0 0 8 0 M N M 0 0 0 0 0 0 N � M M V V `t V N N N N N N N V V M M 0 0 M M M CO CO z a 8 P- 0 0 0 b d z z (n z 8 8 g 2 2 Es !j r n N. W N — EE M C', M 10 a M CO � VII C-4 C-4 N N N C11 N CA jq "I j;j U) en M 0 0 M 0 M M M CO M CO 'T Gn 2021 Schertz Roadway Impact Fee Study Update >0 0 M "1 Q u u, IN 0 11 "1 1 11 0 0 8 8 0 < < < < < < < < < < M N M 0 0 0 0 0 0 N � M M V V `t V N N N N N N N V V M M 0 0 M M M CO CO z 0 0 0 b d z z (n z EE M 0- V V 0 -j 11 0 a 0 0 0 LL Ill W U) con LLJ — 1!! 2 M i E tv U M CO A ® L) M 0 ® L LL LLJ M M A z Cl C U3 U) 0 M G , 00 .5 D- S s M 3N cc E m P O 0 d OUJ 6U7 c Q f qMqD CO CO 0 O E m -j Q t 0 0 LLJ LL LL L It 9 -M V 7 -V ;s UQ !g 4 41 C Cq C, M 00 0) 0 U) V) Ln LO to W flD, "Do W) M S N N X X X M C-4 C-4 N N N C11 N CA jq "I j;j U) en M 0 0 M 0 M M M CO M CO 'T Gn 2021 Schertz Roadway Impact Fee Study Update 1. "riLF i1.I •, r = TYPE The type of roadway (used in determining capacity)i % IN SERVICE AREA If the roadway is located on the boundary of the service area (with the city limits running along the centerline of the roadway), then half of the roadway is inventoried in the service area and the other half is not. This value is either 50% or 100%. TOTAL SEGMENT COST The estimated cost (in dollars) of the entire segment of the proposed improvement. TOTAL COST IN SERVICE AREA The estimated cost (in dollars) of the portion of the proposed roadway improvement within the service area. 2021 Schertz Roadway Impact Fee Study Update 8®58 -all � �, Z 2 $� 8 �2 8 �, � R a R 0 R P j v e M g V 8 2 �-, G 2 a 2 M 2 2 �2 z; 219 292 12 a N7� F Fg . . . . . . . g - - - - - - - - 9 F 9 8 P 9 9 P 8 9 v 6 6 g f g a g g 16 16 a 16 N F 6 . . e., . . . . d. . . «. . . 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P1 8 8 -888, -8 § SO 2021 Schertz Roadway Impact Fee Study Update - - - - - - - - - - - - - - - - - O M M D; F 9 to ci C ci O® 6 . . . 0N a . 0 0 . 0 O rzl 2 Q44 N a2 M ME .5 W 8 W W W W 0 0 0 M W = E LU X E :j A L) L) twN® z z z 0 0 0 0 vi 2021 Schertz Roadway Impact Fee Study Update .. r \ 1 I' a+ i i7j1 �1 ��i i [ .:IiJWAVA'' %r:� �► � 2021 Schertz Roadway Impact r rr. ( > / \Q � ) kk l.w. )kk| ; ) \ 'GT §ft2`eK /j�/ &4in.w (�/ /o - § §\ Ej �ƒ �\ \k 2021 Sc 2 Roadway Impa » Fee 92 Update T I -able of Contents Methodology 1 Service Areas 2 Land Use Assumptions 2 Projected Vehicle-Miles of New Demand— 4 Capital Improvements Plan S Eligible Projects 5 Eligible Costs 5 Capital Improvements Plan 6 Projected Vehicle-Miles Capacity Available for New Growth 9 Cost of Roadway Improvements 10 Calculation of Impact Fees 11 Cost Attributable to New Development 11 Credit Analysis _. 12 Cost per Service Unit 12 Appendices---- - --------------- - -------------- — ---- -------- ___ 15 Appendix A: Roadway Improvement Plan Projects 16 Appendix B: Roadway improvement Plan Cost Analysis 20 Appendix C: Roadway Service Area Analysis Summary_ 24 HIMMODU I I aw 0' the Appendices. As part of the impact fee update, FNI conducted meetings with the city's Capital Improvements Advisory Committee (CIAC), City Staff, and the City Council. The CIAC's role included review and and comments to the City Council. To update the roadway impact fee program, a series of work tasks were undertaken and are described below. 2021 Schertz Roadway Impact Fee Study Update 1 2021 Schertz Roadway Impact Fee Study Update 3 "'Ll""able 1-, Initial Tinpact Fee Pc�pzdiaflon ProjecLion's Source: 2017 Schertz Roadway Impact Fee Study Table 2., Initial ftnpactFee Eniph'-mm"Ient Projections Roadway Service Total Employment (Employees) Area 2017 2027 Emp. Added Pct. Change 1 2,206 3,812 1,606 73% 2 8,587 11,304 2,717 32% 3 408 1,111 703 172% 4 0 1 20 20 1 -- City Total 11,201 16,247 5,04b 45% Source: 2017 Schertz Roadway Impact Fee Study 2021 Schertz Roadway Impact Fee Study Update 4 Table 3: 1inpact Fee 10-Year Projected, Service tftfit Growth �QWWI W-11,11 m4ruwat =-# w1r, me affmRrimm- thoroughfare network. Projects incorporated into the impact fee program are rooted in the city's official Thoroughfare Plan. Eligible Projects Efigiible Q',,,,!sts GT-e7uTS7IfF0FS'FTL example, if only 60% of the capacity provided by the impact fee CIP is needed over the ten-year window, then only 60% ♦ the cost associated with those facilities is considered in the cost per service wtit calculation. 2021 Schertz Roadway Impact Fee Study Update 5 Capital Improvegm cf. nts Plan �viro�ecw� were added to the cal-cital im%rovement Lcro'[ects or modified. These Lcrofect additions w&a; coordinated through City Staff and are listed below in Table 4. Ti,tble 4. IMP Project Add i tions/Mod i fications; 2021, Updlate 1 25B/C Big John Lane Eckhardt City Limits New 0.06 2 Residential Collector Comment incorporation of Parklands Pi Addition I 25C Big John Lane City Limits Eastern City Limits New 0.68 2 Residential Collector Comment., Incorporation ofParklands H Addition 1 27 WS Connector(1) /Cibolo Valley 1H 35 Old Wiederstein Rd New 0.55 4 Secondary Arterial Comment, Amended ppiect cost of$1 ZiM per DevelopmentAgreementon Cibolo ,/alley Drive. 2 36A E/W Connector (7yTejas Way W City Limits Doerr Lane New 0.65 3 Commercial Collector A Comment Annexation ofproperly and incoportion offhoroughlare extension XX 51 RAF - Burnatte Schaefer Rd E City Limits New 0.55 4 Secondary Arterial Comment Annexation ofSadlebrook Addition 3 54A Lower Seguin Rd W of CanM Bend E City Limits New 1.08 4 Secondary Arterial Comment Annexation ofSadlebrook Addition 3 54B Lower Seguin Rd W of Canopy Bend E City Limits New 0.23 4 Secondary Arterial Comment Annexation ofSadlebrook Addition. 3 55 WS Connector (3) S. of SchaeferlRaf Bumette Lower Seguin Rd New 0.66 4 Principal Arterial Comment Annexation cfSadlebrook Addition 3 57B WS Connector (4) Lower Seguin Rd S City Umit/Carmel Ranch New 0.24 2 Residential Collector CammenE Annexation of Carmel Ranch Addi'don, into the database. Figure 2 and Table 5 illustrate and list the capital improvement projects and their associated total cost for the impact fee system. The full list of IFCIP projects and cost for all M-32W ME k - it - 2021 Schertz Roadway Impact Fee Study Update 6 2021 Schertz Roadway Impact Fee Study Update 7 Table 5: It Project Listing RE3001= Area No. Roadway. From Project Langth No. Of Type Pet. in To Status imil Lanes RdwyServ.An 1 1 FM 2252 I 35 FM 482 New 0.32 4 DA 100% 1 2 FM 2252 FM 482 Railroad Tracks New 0.64 4 DA 100% 1/X 3 FM 2252 Railroad Tracks N City Urrits New 0.22 4 DA 50% 112 4 WS Connector (1) 1H 35 Railroad Tracks New 1.25 4 DA 50% 1 5 ENV Connector (1) WS Connector (1) FM 2252 New 0.99 4 DA 100% 1 6 EMI Connector (2) WS Connector (1) FM 2252 New 0.99 2 UC 100% 1 7 FM 482 FM 2262 Hubertus Rd New 1.05 4 DA l00% 1 8 FM 482 Hubertus Rd Railroad Tracks New 1.00 4 DA 100% 1 9 FM 482 809 W of Friesenhahn Friesenhahn Ln New 0.15 4 DA l00% M 10 FM 482 Friesenhahn Ln Schwab Rd New 0.59 4 DA 50% 1 11 FM 482 Schwab Rd E City Units New 1.20 4 DA l00% 1 12 Hubertus Rd IH 35 FM 482 New 0.57 4 DA l00% 1 13 Hubertus Rd FM 482 N City Units New 0.30 4 DA l00% 1 14 Friesenhahn Ln IH 35 FM 482 New 0.72 3 SC 100% 1 15 Schwab Rd IH 35 FM 482 NOW 0.63 6 DA 100% 1 16 EfW Connector (3) Hubertus Rd DaAd Lack Bhd New 1.59 3 SC 100% 1 17A Eckhardt Rd Froboese Ln Green Valley Rd New 1.11 2 UC 100% 1 18 Schwab Rd IH 35 S city Units New 1.14 4 DA l00% 1 19 Froboese Ln Schvob Rd Eckhardt Rd New 0.57 2 UC 100% 1 20 Froboese Ln 2200' E of Eckhardt E City Limits New 0.26 2 UC IOD% 1 21 Green Valley Rd W City Limits E City Units New 0.87 4 DA i00% 1 22 Homestead Pkwy End Ex Homestead Pkwy 8 City Limits New 0.33 2 UC 100% 1 23 Country Club Bhd Scenic Links S City Units New 0.35 2 UC 100% 1 24 EAN Connector (4) Country Club Blvd Homestead Pkwy New 0.77 2 UC 100% 1 25A ENV Connector (4) Schwab Rd Eckhardt Rd New 0.45 2 UC 100% 1/X 256 Big John Lane Eckhardt Rd City Units Now 0.06 2 UC 50% 1/X 25C E/W Connector (4) City Limits E. City Units NLw 0.68 2 UC 50% 1 25 FM 1103 IH 35 Cid Wiederstein Rd New 0.70 4 DA i00% 1 27 WS Conn. (1)/Cibolo Valley IH 35 Old Wiederstein Rd New 0.55 4 DA 100% 1 28 NS Connector (2) IH 35 Old Wiederstein Rd New 0.73 4 DA 100% 1 29 ENV Connector (5) WS Connector (1) FM 1103 New 2.00 2 UC 100% 1/X 30 Old Wiederstein Rd WS Connector I 1j Chem Tree D New 2.17 4 DA 500% Sub-total SA 1 24,96 2 31 Doerr Ln N City Units Lookout Rd New 0.91 3 SC 100% 211 4 NS Connector (1) 1H 35 Railroad Tracks New 1.25 4 DA 50% 2 32 ENV Connector (2) FM 3009 WS Connector (1) New 0.81 2 UC 100% 2 33 E/W Connector (6) FM 3009 WS Connector (1) New 0.81 2 UC 100% 2 34 Mid-Cites Pkwy 1H 35 FM 3009 New 0.98 3 SC 100% 2 35 E1W Connector (1) FM 3009 WS Connector (1) New 0.81 4 DA i00% 2 36 EfW Conn. (7)freas Way W City Units Doerr Ln Recoup 0.65 3 SC 100% 2 36A Telas Way E)dsfing Tejas Way UP RR/City Limit New 0.52 3 SC t00% 2 37 Lookout Rd Tri-County Pkwy Schertz Pkwy New 0.74 3 SC 100% 2 38 Four Oaks Ln End of Ex. Four Oaks Ln WS Connector (1) New 0.54 3 SC 100% 2 39 Wiederstein Rd E City Limits FM 3009 New 0.64 4 DA i00% 2 40 Wiederstein Rd Schertz Pkwy W City Units Now 0.41 2 UC 100% 2 41 Baptist Heallin Dr Ripps-Kreusler Wiederstein Rd New 0.27 3 SC 100% 2 42 Ripp&-Kreusler Baptist Health Dr End of Mpps Kreusler New 0.22 3 SC 100% 2 43 Masks Rd FM 1518 Oak St New 0.54 3 SC 100% 2 44 Maske Rd Realignment Oak St Schertz Pkwy New 0.88 2 UC 100% 2 45 FM 1518/ in St Masks Rd Oak St New 1.30 3 SA i00% 2 46 FM 1518 N City Units SA 3 Lknit Now 0.36 6 DA 100% 213 47 FM 1518 SA 3 Limit Schertz Pkwy EA New 0.39 6 DA 50% 2 48 FM78/John Peterson Bhd W City Limits E Cily Units 1.81 6 DA i00% Sub-total SA 2 14.36 $1,566,800 $3,146,000 $509,850 $3,202,650 $5,513,000 $4,259,000 $5,456,100 $5,147,800 $754,100 $1,530,000 $6,205,500 $2,855,700 $1,572,300 $1,343,600 $4,374,700 $5,110,000 $3,727,100 $5,680,700 $2,030,400 $890,000 $4,199,500 $1,178,5DO $1,257,100 $2,671,200 $1,602,000 $50,675 $608,625 $2,000,000 $1,300,000 $3.635,700 $7,097,200 $5,143,000 $96,629,400 $3,249,900 $3,130,900 $3,385,200 $3,386,100 $3,293,700 $4,190,900 $2,231,100 $1.647.800 $2,743,600 $1,977,300 $3,079,800 $1,294,700 $992,900 $803,900 $1,827,600 $3,645,200 $4,494,500 $436,300 $222,650 L2,683,780 U8,718,830 2021 Schertz Roadway Impact Fee Study Update 8 M,ible 5 IMP P,, roject Listing Sery Project Project Length NO. Of Type Pct. in Total Project Area No. Roadwa . Fro, M TO Status (ail Lanes Rdy Serv. Are Cost 312 47 FM 1518 SA 2 Urnit Schertz Pkwy EA. New 0.39 6 DA 50% $222,650 3 49 FM 1518 Schertz PhW EA. 1H 10 New 4.09 6 DA l00% $5,165,000 3 50 Schaefer Rd W city urnits FM 1518 New 0,48 2 UC 100% $1,536,700 31X 51 RAF - Burnefte Schaefer Rd E City Units New 0,56 4 DA 100% $2,559,000 3/X 52 Lower Seguin Rd W City Linnits E of Tates Dr New 0.35 3 SA 50% $686,450 3 53 Lower Seguin Rd E or Tates Dr W of Canopy Bend New 1.76 3 SA i00% $6,998,900 3 54A Lower Seguin Rd W of Canopy Bend E City Units New 1,08 4 DA 100% $4,917,900 3 54B Lower Seguin Rd W of Canopy Bend E City Limits New 0.23 4 DA l00% $1,063,700 3 55 N/S Connector (3) S. of Schaefer/ Raf Burnette Lower Seguin Rd New 0.66 4 DA 100% $3,338,500 3 56 NIS Connector (3) N City Limits S City Units New 0.27 4 DA 100% $1,380,400 3 57A NS Connector (4) N City Units S City Units New 0.25 2 UC 100% $894,600 3 57B WS Connector (4) Lower Seguin Rd S City LirnitfCarmel Ranch New 0.24 2 UC 100% $838,000 3 58 NIS Connector (4) N City Units S City Units New 0.21 2 UC t00% $725,000 31X 59 W Ware Seguin Rd W City Limits Boeing Dr New 0.57 2 UG 50% $900,550 3 60 W Ware Seguin Rd Boeing Dr WS Connector (5) l"bw 0.67 2 UC 100% $2,236,00 3 61 WS Connector (5) Lower Seguin Rd W Ware Seguin Rd New 1.10 2 UC t00% $3,780,500 3 62 WS Connector (5) W Ware Seguin Rd E Ware Seguin Rd New 0.93 2 UC t00% $3.227,400 3 63 Trainer Hale Rd (1,11S) Weir Rd lH 10 New 1.66 4 DA t00% $8,020,500 3 64 Trainer Pole Rd (E/W) FM 1518 Trainer Hale Rd (WS) New 1.51 4 DA 100% $7,710.300 3 65 Ware Seguin Rd Graytom Rd WS Connector (5) Now 1.35 3 SA loD-A $4,736,300 3 66 E Ware Seguin Rd WS Connector (5) FM 1518 New 1.41 3 SA 100% $4,739,900 314 67 Gray towrl Rd Boeing Dr IH 10 New 1.11 3 SA 5oy. $2,000,500 3 68 WS Connector (6) Ware Seguin Rd lH 10 New 0.47 3 SC t00% $1,712,500 3 69 Ei8ly CLorinec!or � 81 I H10 E Cily Lirrtits 2233 3 SC looA $8,482,300 Sub -total SA 3 23.67 $77,87050 413 67 Gray town Rd Boeing Dr 1H 10 New 1.11 3 SA 50% $2,000,600 4 70 Binz-Englernan Rd W City Units Graytown Rd New 1.30 3 SA t00% $4,667,000 4 71 Scenic Lake Dr Bin lH 10 New 0.77 3 SC t00% J277_7400 Sub-total SA 4 3.19 $9,445.000 Totals: 66.68 $232,667,8 80 Notes: DA- DMded arterial SA- Special arterial (with two way left turn lane) SC- Special collector (Wth Mo way left turn lane) UC- Undi%dded collector Projected Capacfty,4!1',,,,;?aHab1e for New Growth The vehicle-miles of new capacity supply were calculated consistent with the initial program for capacity supplied. The equation used was: , F A. , MMINAMMI=�J Vehicle-miles of new capacity provided by the CIP are listed in Table 6. Also depicted is the net The Appendix contains details of the capacity calculations provided by the CIP program for all sewice areas. 2021 Schertz Roadway Impact Fee Study Update 9 711"�,ible 6: Updated vVe h! -Miles of )7FCJP Capacity Provided A comparison of net capacity provided by the updated CIP relative to 10-year demands (from land Table 7 summarizes the percentage of CIP attributable to new development. Tat,fle 7,,,, Projectsd Demoin,,W and Percerift 1 O-Yemr Growth 2021 Schertz Roadway Impact Fee Study Update 10 portion of ad-valorem tax revenues generated by improvements over the program period, or a Tabbe, 8,,,, Sun-,=�,Iry of 11FOP Cost and Costof Net Capacity Providedl. Cost Attributable to New DevOopment For this update, all of Schertz's roadway service areas are projected to have a demand by new development that consumes only a portion of the full net capacity supplied by the IFCIP. This is shown in Table 9. 2021 Schertz Roadway Impact Fee Study Update 11 Ta 9: .oadw -,@ y Improiremexits Plan Cost Attributable to ew Development t €lam: 1 0,, CIP Credit and Resti .: nt Cost t s ttri butabl uo New De e,flop :nen Table 11 lists the calculation and results of the cost per service unit calculation by service area. The actual cost per service unit reflects the true burden to the City for the implementation of the roadway capital improvements program. Based on the credit analysis, the maximum rate after credit reflects the maximum amount per service unit that can be charged to comply with state statute. The Appendix details the maximum fee per service unit calculation for each service area. Table 1, 1. Cost per Ser%riceLlnit Surnxrpary' The updated cost per service unit do not have a negative effect to existing collection rates i f th,.- same collection rate is desired to be maintained. 2021 Schertz Roadway Impact Fee Study Update 13 Table 12; Cost per Service thift Comparisini to Initial Irnpact is tgady 2021 Schertz Roadway Impact Fee Study Update 14 lid c ` 'i ' r r 1 ' r �' 1 ' r t r r■ 2021 Schertz Roadway Impact Fee Study Update PeftniDm LANES The total number of lanes in both directions available for travel. PK-HR VOLUME The existing volumes of cars on the roadway segment traveling during the afternoon (P.M.) peak hour of travel. % IN SERVICE AREA If the roadway is located on the boundary of the service area (with the city limits running along the centerline of the roadway), then half of the roadway is inventoried in the service area and the other half is not. This value is either 50% • 100%. VEH-MI SUPPLY TOTAL The number of total service units (vehicle-miles) supplied within the service area, based on the length, and established capacity of the roadway type. VEH-MITOTAL The total service unit (vehicle-mile) demand created by existing traffic on the DEMAND PK-HR roadway segment in the afternoon peak hour. EXCESS CAPACITY The number • service units supplied but unused by existing traffic in the PK-HR VEH-Ml afternoon peak hour. 2021 Schertz Roadway Impact Fee Study Update Z) D (n a W Cn W W Z -i 0 CN — — — N 10 0 0 N 0 rz M cn 0 0 W 0 M 0 C4 "I O� 0 . �N C! C! r-� 1: q q en r-� q uj Fg . . . . . . 4 ®® 0 0 0 0 0 0 a 0 0 — — — 0 0®®® C, 0 0 0 0 0 x 0 0 0 0® 0® 0 U B: :2 215 2 gg �G 's G Z:o _j Ls .4 —0 E E :E 0 0 9 C5 0 0 0 0 U) 0 0 0 0 0 0 5 U 32 32 M M CZ) CO LU LL z LL 0 U Ld LL U) 0 0 0 L- LL LL Ca LLJ W LU U) LU LL W 0 0 0 0 0 gN 0 0 0 0 9N 0 0 0 ON 04 0000 o O n g 0 0 0 0 0 0 a NCO U: LU N U E Uj ® 0 0 C, 0 Lb LO M z? 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Co BOO W W W W COD Q ® hl Q w N N N N N N N NI M M M M M M M M M Cl) M M M M M M M M MI a V VI w w y n to y H F 2021 Schertz Roadway Impact Fee Study Update APPENDIX B ROADWAY rr PLAN COST ANALYSIS 2021 Schertz Roadway Impact Fee Study Update LANES The total number of lanes in both di TYPE The type of roadway (used in determining capacity)o % IN SERVICE AREA If the roadway is located on the boundary of the service area (with the city limits running along the centerline of the roadway), then half of the roadway is inventoried in the service area and the other half is not. This value is either 50% or 100%. TOTAL SEGMENT COST The estimated cost (in dollars) of the entire segment of the proposed improvement TOTAL COST IN SERVICE AREA The estimated cost (in dollars) of the portion of the proposed roadway improvement within the service area. 2021 Schertz Roadway Impact Fee Study Update - - - ------------ --- - - - - - - - 2 W a a a - --------- --- q 0 R Q - IR 1� ... . .. - --------------- 8 8 8 8 s s 8 - - - - - - - - - - - - - - - - g 6 a 2 a a si a 99 w9vi 8 2 8 °° 8 8 2 8 8 8 a 8 8 9 9 8 8 8 8 8 8 8 o S$ 9 a °° 8 6 8 8 8 8 . . . . . . . . . . q - ------ -------- . . . . . . . . . . . . . . . . . . . . ®+ . .® . . . . . . . z z z z z z z z z z z z z z z z z z z z z z z z z z z z z :32, 32, M f f f 42 E E E E E q F4 E o z 4 W n. M U„ .1 7 P 62 LU z 0 M LU wen 0 M W- U'i W. W ED E 71 p 2 z lu 03 t 0 �2 �2 !2 M On �q R 81 N A - - - - - - - - - - - - - - - 2021 Schertz Roadway Impact Fee Study Update All k a k a k k k il » ssr ti . . my 5 P ry K � Nk RR pli Rk K -1 s 81 S. 8 0 8 8 8 8 8 8 8 8 8 4 R W .11 I a. ®2 �2 9 arlr 8 2 8 N �9 A zq �3 �i 2 8 6 6 ci 6 6 - I c� R LU 0 U W W W W W W 0 M 3 3, W M LW E E y.E E v F F k i .6 z z z m T 2021 Schertz Roadway Impact Fee Study Update 2021 Schertz Roadway Impact Fee Study Update F d 9 Q d d W V Q ?a N p� 4 i sdq� i 4 N V N S9 2021 Schertz Roadway Impact Fee Study Update Agenda No. 13. CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: Executive Team Subject: Ordinance No. 22 -S -13 - Conduct a Public Hearing for consideration and /or action approving an Ordinance by the City Council of the City of Schertz, Texas, amending the Master Thoroughfare Plan. First Reading (M. Browne /B. James) BACKGROUND The City is proposing to amend the Master Thoroughfare Plan to include the extension of Tejas Way in the area that was recently annexed after being released by the City of San Antonio from their ETJ. The amendment is occurring generally north of Lookout Road and West of Doerr Lane, west and south of the current Tejas Way. GOAL Provide for the orderly growth and development of the City. 11uu ► U Adding the extension of Tejas Way to the Thoroughfare Plan informs the community that the road is planned to exist. SUMMARY OF RECOMMENDED ACTION Approval of Ordinance 22 -S -13 to amend the Master Thoroughfare Plan to add the extension of Tejas Way. FISCAL IMPACT None RECOMMENDATION Approval of Ordinance 22 -S -13. Attachments Ord 22 S 13 Thoroughfare Plan legal notice Property Owner Notice Letter Property Owner Map # rag OWN N 01 WN # I # # FRO 1XIJ V 21131 DAO KV V V 31 WEREAS, the City Council ♦ the City of Schertz, Texas (the "City") has adopted a Master Thoroughfare Plan (the "Master Thoroughfare Plan") as part of the City's Comprehensive Land Use Plan (the "Comprehensive Land Plan7% which is established under the City's Amended and Restated Unified Development Code (the "UDC"); and WHEREAS, the City Staff has recommended an update to the current Master Thoroughfare Plan; and WHEREAS, The Planning an Zoning Commission of the City conducted a public hearing and, after considering the criteria in the UDC, made a recommendation of approval of the proposed amendment to the Master Thoroughfare Plan., which is set forth on Exhibit A attached hereto affat incorporated herein (the "Amendment"); and WHEREAS, the City Council has been presented with the proposed Amendment and has determined that the Amendment is in the best interest of the City; and I -rT-C*)J-T T= Fff-fjYL-k-, ff 1-1 17%7WEA-�, �-,K THAT: Section 1. The Master Thoroughfare Plan of the Comprehensive Land Plan is hereby amended as set forth on Exhibit A of this Ordinance. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision ♦ this Ordinance are hereby repealed • the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 5 5 1, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 8. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate • repeal • affect any other ordinances of the City R-MUM provisions • this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. EySM-3 Brenda Dennis, City Secretary (SEAL OF THE CITY) Exhibit A "Master Thoroughfare Plan" NOTICE OF PUBLIC HEARING March 11, 2022 Dear Property Owner, PLANNING & COMMUNITY DEVELOPMENT The Schertz Planning and Zoning Commission will conduct a public hearing on Wednesday, March 23, 2022, at 6:00 p.m. located at the Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas to consider and make recommendation on the following item: ZC2022 -004— Conduct a public hearing and make a recommendation on a request to amend the Comprehensive Land Use Plan and Thoroughfare Plan by designating approximately 142 acres of the Future Land Use Map as Industrial generally located 3,500 feet southwest of the intersection of Doerr Lane and Bell North Drive, Comal County, Texas: Property ID 77739 and designating the extension of Tejas Way as a Commercial Collector A. The Planning and Zoning Commission would like to hear how you feel about this request and invites you to attend the public hearing. This form is used to calculate the percentage of landowners that support and oppose the request. You may return the reply form below prior to the first public hearing date by mail or personal delivery to mharrisonschertz.com. If you have any questions please feel free to call Megan Harrison, Planner directly at (210) 619 -1781. Sincerely, Megan Harrison Planner Reply Form I am: in favor of ❑ opposed to ❑ neutral to ❑ the request for ZC2022 -004 COMMENTS: NAME: SIGNATURE (PLEASE PRINT) STREET ADDRESS: DATE: !400 Schertz Parkway Scheft4 Texas 78 154 ik 21 M! 9A 000 schfOLCOM COMMUNITY-SERVICE- OPPORTUNITY x S Agenda No. 14. CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: City Secretary Subject: The City Council will meet in closed session in accordance with Section 551.074 of the Texas Government Code to discuss the direction to fill the City Manager vacancy. Agenda No. 16. CITY COUNCIL MEMORANDUM City Council April 5, 2022 Meeting: Department: City Secretary Subject: Take any action based on discussions held in Closed Session under Agenda Item 14. Agenda No. 18. CITY COUNCIL MEMORANDUM City Council Meeting: April 5, 2022 Department: Finance Subject: Mayor and Council Compensation. (M. Browne /J. Walters) 1: I:Tli 211110 Ordinance 08 -G -31 provides for annual pay adjustments based on the January Consumer Price Index (CPI) for the South Region. The CPI report for January was released mid- February and stated a CPI change of 7.8 %. Per the ordinance, Council's compensation would be increased by that amount. The ordinance also states Council may decline any increases by notifying the City Manager.The pay change is planned to take effect April 29 and notification of decline should be by April 22, 2022. If no notification of decline is received, the council's pay amount will increase by 7.8 %. GOAL N/A COMMUNITY BENEFIT N/A NO 1104 V-11 WAVAral a R 015415110 1104 101,2113 IX.Tej I fflei 0 FISCAL IMPACT Mayor total compensation would increase from $256.24 to $276.23 paid every two weeks. Councilmember total compensation would increase from $156.06 to $168.23 paid every two weeks. Attachments Mayor & Council Pay Changes 2022 CPI South January 2022 CPI January 2022 Date: 4/05/2022 From: Finance Department To: Mayor and Councilmembers Subject: Mayor and Council Compensation Ordinance 08 -G -31 provides for annual pay adjustments based on the January Consumer Price Index (CPI) for the South Region. The CPI report for January was released mid - February. Below is a table show the CPI percentage change and the combined compensation and allowance amounts per pay period. For the pay date of April 29, 2022, Mayor and Councilmember pay will be set to the 2022 amounts shown in the table. There will be no retroactive adjustment to the pay amount. Ordinance 08 -G -31 allows for the Mayor or Councilmembers to opt out of the pay change by submitting a letter with this intent to the City Manager. If you would like to remain at your current pay level please notify the City Manager by April 22, 2022. Thank you, James Walters Director of Finance 1400 Schertz Parkway Schanz, Texas 78154 210. 19 1000 7 ".- nod,....,. , 2021 2022 Mayor $ 256.24 $ 276.23 Council $ 156.06 $ 168.23 CPI 7.8% For the pay date of April 29, 2022, Mayor and Councilmember pay will be set to the 2022 amounts shown in the table. There will be no retroactive adjustment to the pay amount. Ordinance 08 -G -31 allows for the Mayor or Councilmembers to opt out of the pay change by submitting a letter with this intent to the City Manager. If you would like to remain at your current pay level please notify the City Manager by April 22, 2022. Thank you, James Walters Director of Finance 1400 Schertz Parkway Schanz, Texas 78154 210. 19 1000 7 ".- nod,....,. , N E W BUREAU RE LEAS LABOR STATISTIC • F L A : • rr Transmission of material in this release is embargoed until 8:30 a.m. (ET) February 10, 2022 Technical information: (202) 691 -7000 • cpi_info@bls.gov • www.bls.gov /cpi Media Contact: (202) 691 -5902 • PressOffice@bls.gov CONSUMER PRICE INDEX — JANUARY 2022 � USDL -22 -0191 The Consumer Price Index for All Urban Consumers (CPI -U) increased 0.6 percent in January on a seasonally adjusted basis, the U.S. Bureau of Labor Statistics reported today. Over the last 12 months, the all items index increased 7.5 percent before seasonal adjustment. Increases in the indexes for food, electricity, and shelter were the largest contributors to the seasonally adjusted all items increase. The food index rose 0.9 percent in January following a 0.5- percent increase in December. The energy index also increased 0.9 percent over the month, with an increase in the electricity index being partially offset by declines in the gasoline index and the natural gas index. The index for all items less food and energy rose 0.6 percent in January, the same increase as in December. This was the seventh time in the last 10 months it has increased at least 0.5 percent. Along with the index for shelter, the indexes for household furnishings and operations, used cars and trucks, medical care, and apparel were among many indexes that increased over the month. The all items index rose 7.5 percent for the 12 months ending January, the largest 12 -month increase since the period ending February 1982. The all items less food and energy index rose 6.0 percent, the largest 12 -month change since the period ending August 1982. The energy index rose 27.0 percent over the last year, and the food index increased 7.0 percent. Chart 1. One-month percent change in CPI for All Urban Consumers (CPI -U), seasonally adjusted, Jan. 2021 - Jan. 2022 Percent change Jan'21 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan'22 All items All items less food and energy E All ftems_ 0.5 Food .... 0.7 Food 0.6 Food away from home', . ...... ...... 0,8 Energy. . . . . ............. ........ 1,6 Energy commmodities. . ...... 2.4 Gasoline (all types) ....... 2.5 Fuel oil' Jan. Jan. 11.6 Energy services-.. .......... 2021 0-7 Electricity ---- ---- ........ 02 Utility (piped) gas service ... .... .... ... ... 2,2 All items less food and energy. . _ _ _ . .... 0.7 03 Commodities less food and energy 7.5 OA commodities.... ... ... .. ... OA New vehicles,, 09 1.5 Used cars and trucks. .... 1. 2 0,0 Apparel....... .... .... _ . ........ ... .... 01 Medical care commodities' . ..... ......... 02 Services less energy services .... ............ 0,6 0.3 Shelter.. . ...... ...... 6,4 OA Transportation services, . 3.7 49 Medical care services, 0.9 0,2 I Not seasonally adjusted. Seasonally adjusted changes, from preceding month Un- adjusted T Dec, Jan. Jan. ended 2021 2021 2021 10 2021 0 2022 Jan, 2022 0.3 OA 0,9 0.7 0.6 0.6 7.5 OA 09 0.9 0.8 05 09 7.0 0.4 1. 2 0-9 0-9 OA 1.0 7,4 OA 0.5 0.8 0,6 0.6 0.7 6,4 1,9 11 3.7 2-4 0.9 0.9 27.0 2.5 1.2 4.7 42 13 -0,6 39.9 2.5 11 4.6 4.5 13 48 40.0 -2A 3,9 12.3 3.5 -2A 9,5 46,5 1,2 12 2.4 try 03 2,9 13,6 1-0 0-6 IA 0-2 0-5 41 10-7 1.6 2.9 5,9 0.3 -03 -0,5 23.9 0.2 03 0.6 0,5 0.6 0.6 6.0 0.4 03 1.1 0.9 12 1.0 11,7 12 1.3 1.3 1,2 1,2 0.0 12.2 -11 -0,5 2.5 2.4 33 1.5 40,5 03 -03 0,6 07 11 11 53 -0,2 03 0.6 0.1 0,0 0` IA 0.1 02 0.4 0.4 03 OA 4.1 0.2 OA 0.5 0.5 0,4 03 4A -1,2 -1:0 01 03 0.0 1.0 5.6 0,2 02 OA 03 0.3 0.6 2.7 Food The food index increased 0.9 percent in January. The food at home index increased 1.0 percent over the month after rising 0.4 percent in December. Five of the six major grocery store food group indexes increased in January. The index for cereals and bakery products increased the most, rising 1.8 percent over the month. The index for other food at home increased 1.6 percent in January, while the index for dairy and related products rose 1.1 percent. The fruits and vegetables index rose 0.9 percent over the month, and the meats, poultry, fish, and eggs index increased 0.3 percent. The only grocery store group index not to increase in January was the index for nonalcoholic beverages, which was unchanged. The food away from home index rose 0.7 percent in January following an increase of 0.6 percent in December. The index for full service meals and the index for limited service meals both also rose 0.7 percent over the month. The food at home index rose 7.4 percent over the last 12 months. All of the six major grocery store food group indexes increased over the period. By far the largest increase was that of the index for meats, poultry, fish, and eggs, which rose 12.2 percent over the year. The index for dairy and related products increased 3.1 percent, the smallest 12 -month increase among the groups. The index for food away from home rose 6.4 percent over the last year, the largest 12 -month increase since January 1982. The index for limited service meals rose 8.0 percent over the last 12 months, and the index for full service meals rose 7.1 percent. The index for food at employee sites and schools, in contrast, declined 46.9 percent over the past 12 months, reflecting widespread free lunch programs. Energy The energy index increased 0.9 percent in January. The electricity index rose sharply in January, increasing 4.2 percent. The gasoline index fell 0.8 percent in January after rising rapidly in the autumn of 2021. (Before seasonal adjustment, gasoline prices rose 0.1 percent in January.) The index for natural gas also declined in January, falling 0.5 percent after declining 0.3 percent in December. The energy index rose 27.0 percent over the past 12 months with all major energy component indexes increasing. The gasoline index rose 40.0 percent over the last year, despite declining in January. The index for natural gas rose 23.9 percent over the last 12 months, and the index for electricity rose 10.7 percent. All items less food and energy The index for all items less food and energy rose 0.6 percent in January, the same increase as December. The shelter index increased 0.3 percent in January as the rent index increased 0.5 percent and the owners' equivalent rent index rose 0.4 percent. The index for household furnishings and operations rose 1.3 percent over the month following a 1.1- percent increase in December. The used cars and trucks index rose 1.5 percent in January, a deceleration from the 3.3- percent increase reported in December. The medical care index rose 0.7 percent in January. The index for hospital services increased 0.5 percent and the index for prescription drugs rose 1.3 percent, while the index for physicians' services declined 0.1 percent. Other indexes that rose in January include recreation ( +0.9 percent), apparel ( +1.1 percent), personal care ( +1.0 percent), airline fares ( +2.3 percent), and education ( +0.2 percent). -3- Only a few indexes decreased in January; among those that did were lodging away from home ( -3.9 percent) and wireless telephone services ( -0.1 percent). The index for new vehicles was unchanged over the month. The index for all items less food and energy rose 6.0 percent over the past 12 months. Major contributors to this increase include shelter ( +4.4 percent) and used cars and trucks ( +40.5 percent). However, the increase is broad - based, with virtually all component indexes showing increases over the past 12 months. Not seasonally adjusted CPI measures The Consumer Price Index for All Urban Consumers (CPI -U) increased 7.5 percent over the last 12 months to an index level of 281.148 (1982 -84 =100). For the month, the index increased 0.8 percent prior to seasonal adjustment. The Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI -W) increased 8.2 percent over the last 12 months to an index level of 276.296 (1982 -84 =100). For the month, the index rose 0.9 percent prior to seasonal adjustment. The Chained Consumer Price Index for All Urban Consumers (C- CPI -U) increased 7.1 percent over the last 12 months. For the month, the index increased 0.8 percent on a not seasonally adjusted basis. Please note that the indexes for the past 10 to 12 months are subject to revision. The Consumer Price Index for February 2022 is scheduled to be released on Thursday, March 10, 2022 at 8:30 a.m. (ET). M Technical Note Brief Explanation of the CPI The Consumer Price Index (CPI) measures the change in prices paid by consumers for goods and services. The CPI reflects spending patterns for each of two population groups: all urban consumers and urban wage earners and clerical workers. The all urban consumer group represents about 93 percent of the total U.S. population. It is based on the expenditures of almost all residents of urban or metropolitan areas, including professionals, the self - employed, the poor, the unemployed, and retired people, as well as urban wage earners and clerical workers. Not included in the CPI are the spending patterns of people living in rural nonmetropolitan areas, farming families, people in the Armed Forces, and those in institutions, such as prisons and mental hospitals. Consumer inflation for all urban consumers is measured by two indexes, namely, the Consumer Price Index for All Urban Consumers (CPI -U) and the Chained Consumer Price Index for All Urban Consumers (C- CPI -U). The Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI -W) is based on the expenditures of households included in the CPI -U definition that meet two requirements: more than one - half of the household's income must come from clerical or wage occupations, and at least one of the household's earners must have been employed for at least 37 weeks during the previous 12 months. The CPI -W population represents about 29 percent of the total U.S. population and is a subset of the CPI -U population. The CPIs are based on prices of food, clothing, shelter, fuels, transportation, doctors' and dentists' services, drugs, and other goods and services that people buy for day -to -day living. Prices are collected each month in 75 urban areas across the country from about 6,000 housing units and approximately 22,000 retail establishments (department stores, supermarkets, hospitals, filling stations, and other types of stores and service establishments). All taxes directly associated with the purchase and use of items are included in the index. Prices of fuels and a few other items are obtained every month in all 75 locations. Prices of most other commodities and services are collected every month in the three largest geographic areas and every other month in other areas. Prices of most goods and services are obtained by personal visit, telephone call, or web collection by the :Bureau's trained representatives. In calculating the index, price changes for the various items in each location are aggregated using weights, which represent their importance in the spending of the appropriate population group. Local data are then combined to obtain a U.S. city average. For the CPI -U and CPI -W, separate indexes are also published by size of city, by region of the country, for cross - classifications of regions and population -size classes, and for 23 selected local areas. Area indexes do not measure differences in the level of prices among cities; they only measure the average change in prices for each area since the base period. For the C- CPI -U, data are issued only at the national level. The CPI -U and CPI -W are considered final when released, but the C -CPI -U is issued in preliminary form and subject to three subsequent quarterly revisions. The index measures price change from a designed reference date. For most of the CPI -U and the CPI -W, the reference base is 1982 -84 equals 100. The reference base for the C- CPI -U is December 1999 equals 100. An increase of 7 percent from the reference base, for example, is shown as 107.000. Alternatively, that relationship can also be expressed as the price of a base period market basket of goods and services rising from $100 to $107. Sampling Error in the CPI The CPI is a statistical estimate that is subject to sampling error because it is based upon a sample of retail prices and not the complete universe of all prices. BLS calculates and publishes estimates of the 1- -5- month, 2- month, 6- month, and 12 -month percent change standard errors annually for the CPI -U. These standard error estimates can be used to construct confidence intervals for hypothesis testing. For example, the estimated standard error of the 1 -month percent change is 0.03 percent for the U.S. all items CPI. This means that if we repeatedly sample from the universe of all retail prices using the same methodology, and estimate a percentage change for each sample, then 95 percent of these estimates will be within 0.06 percent of the 1 -month percentage change based on all retail prices. For example, for a 1- month change of 0.2 percent in the all items CPI -U, we are 95 percent confident that the actual percent change based on all retail prices would fall between 0.14 and 0.26 percent. For the latest data, including information on how to use the estimates of standard error, see https: / /www.bls.gov /cpi /tables /variance- estimates /home.htm. Calculating Index Changes Movements of the indexes from 1 month to another are usually expressed as percent changes rather than changes in index points, because index point changes are affected by the level of the index in relation to its base period, while percent changes are not. The following table shows an example of using index values to calculate percent changes: _.— ___ ......... _........_ Item A ° Item B i Item C Year I 112.500 225.000 3 110.0001 ................................................. .. _... ........... ......... ......... ........._ __ .._................;_............................................................................................ .............. Year II 121.500 243.000 128.0001 ..- - - - - - -- --- - ----- _ -_ -_ _ -_ -_- ______ __.......1...._ ................... .... .... ..... ...__... ...... Change in index points 9.000 18.000 18.000 Percent change 9.0/112.500 x 100 8 0 18.0/225.000 x 100 = 8.0 18 0 /110.000 x 100 16.41 .a..a..a. . a..a..a.. ....... � ......... .........a......a._............ .... � .............. .a..a..a _.. a.. a...... a.. a.._ ...................... ,_....a..a.. a.. a ..a_...................._a..... -------------- Use of Seasonally Adjusted and Unadjusted Data The Consumer Price Index (CPI) produces both unadjusted and seasonally adjusted data. Seasonally adjusted data are computed using seasonal factors derived by the X- 13ARIMA -SEATS seasonal adjustment method. These factors are updated each February, and the new factors are used to revise the previous 5 years of seasonally adjusted data. The factors are available at www.bls.gov /cpi/ tables / seasonal - adjustment /seasonal - factors- 2022.xlsx. For more information on data revision scheduling, please see the Factsheet on Seasonal Adjustment at www.bls.gov /cpi /seasonal- adjustment/questions- and- answers.htm and the Timeline of Seasonal Adjustment Methodological Changes at www.bls.gov /cpi/ seasonal - adjustment / timeline - seasonal - adjustment- methodology- changes.htm. For analyzing short -term price trends in the economy, seasonally adjusted changes are usually preferred since they eliminate the effect of changes that normally occur at the same time and in about the same magnitude every year —such as price movements resulting from weather events, production cycles, model changeovers, holidays, and sales. This allows data users to focus on changes that are not typical for the time of year. The unadjusted data are of primary interest to consumers concerned about the prices they actually pay. Unadjusted data are also used extensively for escalation purposes. Many collective bargaining contract agreements and pension plans, for example, tie compensation changes to the Consumer Price Index before adjustment for seasonal variation. BLS advises against the use of seasonally adjusted data in escalation agreements because seasonally adjusted series are revised annually. -6- Intervention Analysis The Bureau of Labor Statistics uses intervention analysis seasonal adjustment (IASA) for some CPI series. Sometimes extreme values or sharp movements can distort the underlying seasonal pattern of price change. Intervention analysis seasonal adjustment is a process by which the distortions caused by such unusual events are estimated and removed from the data prior to calculation of seasonal factors. The resulting seasonal factors, which more accurately represent the seasonal pattern, are then applied to the unadjusted data. For example, this procedure was used for the motor fuel series to offset the effects of the 2009 return to normal pricing after the worldwide economic downturn in 2008. Retaining this outlier data during seasonal factor calculation would distort the computation of the seasonal portion of the time series data for motor fuel, so it was estimated and removed from the data prior to seasonal adjustment. Following that, seasonal factors were calculated based on this "prior adjusted" data. These seasonal factors represent a clearer picture of the seasonal pattern in the data. The last step is for motor fuel seasonal factors to be applied to the unadjusted data. For the seasonal factors introduced for January 2022, BLS adjusted 7 series using intervention analysis seasonal adjustment, including selected food and beverage items, motor fuels, electricity, and vehicles. Revision of Seasonally Adjusted Indexes Seasonally adjusted data, including the U.S. city average all items index levels, are subject to revision for up to 5 years after their original release. Every year, economists in the CPI calculate new seasonal factors for seasonally adjusted series and apply them to the last 5 years of data. Seasonally adjusted indexes beyond the last 5 years of data are considered to be final and not subject to revision. For January 2022, revised seasonal factors and seasonally adjusted indexes for 2017 to 2021 were calculated and published. For series which are directly adjusted using the Census X- 13ARIMA -SEATS seasonal adjustment software, the seasonal factors for 2021 will be applied to data for 2022 to produce the seasonally adjusted 2022 indexes. Series which are indirectly seasonally adjusted by summing seasonally adjusted component series have seasonal factors which are derived and are therefore not available in advance. Determining Seasonal Status Each year the seasonal status of every series is reevaluated based upon certain statistical criteria. Using these criteria, BLS economists determine whether a series should change its status from "not seasonally adjusted" to "seasonally adjusted ", or vice versa. If any of the 81 components of the U.S. city average all items index change their seasonal adjustment status from seasonally adjusted to not seasonally adjusted, not seasonally adjusted data will be used in the aggregation of the dependent series for the last 5 years, but the seasonally adjusted indexes before that period will not be changed. For 2022, of the 81 components of the U.S. city average all items index are seasonally adjusted. Contact Information For additional information about the CPI visit www.bls.gov /cpi or contact the CPT Information and Analysis Section at 202 - 691 -7000 or cpi—info@bls.gov. For additional information on seasonal adjustment in the CPI visit www.bls.gov /cpi /seasonal- adjustment /home.htm or contact the CPI seasonal adjustment section at 202 - 691 -6968 or cpiseas @bls.gov. Information from this release will be made available to sensory impaired individuals upon request. Voice phone: 202 - 691 -5200; Federal Relay Service: 1- 800 - 877 -8339. -7-