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22-R-35 -authorizing a contract with Scientel Solutions, LLC of Aurora IL, for implementation of the Schertz Master Communications PlanRESOLUTION NO. 22 -R -35 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH SCIENTEL SOLUTIONS, LLC OF AURORA IL, FOR IMPLEMENTATION OF THE SCHERTZ MASTER COMMUNICATIONS PLAN, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") has recommended that the City enter into an agreement in the amount of $565,835.00 with a not to exceed amount of $595,835.00 to allow for contingencies with Scientel Solutions, LLC of Aurora IL, relating to the engineering and deployment of the Schertz Master Communications Plan as approved by Council in 2012; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into an agreement with Scientel Solutions, LLC of Aurora IL, pursuant to the proposal attached as Exhibit B (the "proposal "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to contract with Scientel Solutions, LLC of Aurora I1, as proposed in exhibit B in the amount of $565,835.00 with a not to exceed amount of $595,835.00 to provide for contingencies. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of April, 2022. CITY OF SCHERTZ, TEXAS 449-- MayorAalpl6utierrez ATTEST: City, .' ecretary, Brenda Dennis scientel S O L U T I O N S City of Sc ert'.- Network Expansion -V6 March 9, 2022 Submitted To: Myles Clauser Director, Information Technologies mclauser @schertz.com City of Schertz 1400 Schertz Parkway Schertz, Texas 78154 HGAC Contract Number CW10 -19 Scientel Solutions, LLC. 1120 Jupiter Road, Suite 100 Plano, Texas 75074 Jason Saunders JSaunders @scientelsolutions.com 972- 483 -5212 Proposal No. 00023 1 March 9, 2022 1. 2. 3. 4. 5. 6. 7. 8. scientei S O L U T I O N S Tabip of Contents INTRODUCTION.......................................................................................... ............................... 3 SCOPEOF WORK ........................................................................................ ............................... 5 ASSUMPTIONS- ALL PHASES ................................................................. .............................28 GENERAL PROJECT RESPONSIBILITIES ................................................. .............................29 WARRANTYSTATEMENT .......................................................................... .............................31 PRICING......................................................................................................... .............................31 PAYMENTMILESTONES ........................................................................... .............................32 PROJECTSCHEDULE -PHASE 1 .................................................................. .............................33 Proposal No. 00023 2 March 9, 2022 ` scientel S O L U T I O N S Scientel Solutions LLC is pleased to present The City of Schertz with the following proposal for the design, configuration, and installation of The Citywide Network Expansion System. Scientel Solutions will do this by utilizing both licensed and unlicensed microwave solutions, we have divided this Network Expansion into separate phases based on The City of Schertz's priorities. The solution will utilize AES256 Encryption. • Phase I will provide complete network system design and implementation of network connectivity to the Corbett /Live Oak Group • Phase II will extend network connectivity to the Nacogdoches Tower Group. • Phase III will further extend network connectivity to the IH35 Tower Group • Phase IV will extend and complete network connectivity to the Scenic Hills Tower Group. • Future Planning Considerations Additional Parks and Water Facilities - Exempt from Proposal Pricing. scientel S O L U T I O N S GG �P (UTURE SREi jc �_- C�Sq sz9 GG Nacogdoches \ 1Ghps AGG GG \ 01 9GC4 I.UTURESITES I LS 30 I L513 wareseam" Cori Ta Water , IE WE LS Tank r CB Nat... _ Fire Station 3 �E.lstinCos Network ork Proposed Final System Diagram Proposal No. 00023 3 March 9, 2022 PY �' complex P �(t.t) wo lla � _ qG6Aa 20� r� - Unlicensed PMP450i Linker 20MSft - Unlicensed PTP450i Link- ,W ems, AGG c 66 - � I 9GG Lsa 'Us '2: I � x3 LS ze I North Me Tank - Ls 28 • U31 EM2 -UC Scenic Hills Homestead Ls 1 le Parkland UR stations Nonh center i `_ North Llifte Park .204f6paAGG r I _ GG � NTURE SITES LS .27 ffi IH 35 Tower Mypa AGO EMS3452 9 OMd FUTURE SAES '�',q Deer Haven I _ GG ��Ashle Park__1 Proposal No. 00023 3 March 9, 2022 PY �' complex (r) �(t.t) wo lla � ONdaor ACCe55 Point ENemel CeDle qG6Aa - Licensetl PTPMs Link- r� - Unlicensed PMP450i Linker Pfc� knell Perk - Unlicensed PTP450i Link- ,W ems, Existing Link Proposal No. 00023 3 March 9, 2022 Or scientel S O L U T I O N S Nacogdoches Tower Ji ' F`_s.'s Fire Station 3 E Hardware Overview • Qty 5: IE- 4010 -4S24P (Layer 3) • Qty 4: C9200 -48P (PoE +) • Qty 8: IE- 3200 -ST2S (non -PoE) • Qty 6: cnPilot E700 AP Assumption - Non Industrial switches needed at: EMS3 -FS2, Fire Station 3, EM2 -UC, end D.,k.lin VA —L— Existing Cos Network i Thulamryar Dark scientel S O L U T I O N S Proposed Final Network Diagram Scenic Hills Tower t ;ti1 _F {{nr. wand, Swan Park � Northcliffe PS IH -35 Tower EM53-F52 (0, A) uOutdoor Legend hccus Paint Ethernet Cable _Licensed 1G Aggregate_ PTP Link PMP 40M �Unli,.nsad Aggregate Link — Unlicensed PTP450i Li Exitdng Llnk -�� Proposal No. 00023 4 March 9, 2022 �scientel S O L U T I O N S Phase I - Corbett /Live Oak Group scientel SO L U T I ON S \ 1Gbpe AGG Fb i J IAc FUTURE SITES � � `x` LS 30 I : l5 13 ware se¢uln wr Corbett Water 1 . IE loF LS Tank - Ce Xature Park ` Fire t.. —� Station 3 Phase i - Corbett/Live Oak Group ervt.: rr 9�Aw � FUTURf�RES n e,9 D Xa a $ C'G � Ashley Rack_ I . _ 1 T^ Setter `� [omplea Live Oak \ Rebllr Werkf l` Existing CoS ~ Network L� /\ L� l l,� iii!!! Leaand U.— —S Polnl Ethemet Cable — Licensed PTP820s Link- - Unlicensed PMP4501 Unk— — Unlicensed PTP4501 Unk— Exishng Link Complete System Network Design Scientelwill: • Create network IP plan for the radio network with assistance from the City of Schertz in ensure no overlapping or conflicting addresses are utilized with the existing infrastructure. Scientel will not be responsible for changing or modifying any IP network connected components on the existing network, as a result of introducing the newly connected radio network. • Provide a network detailed design document that will cover the complete (all phases) proposed network system design for approval by City of Schertz. • Provide a network deployment plan to assure for integration into the existing network. ■ Utilize best practices of network implementation standards to assure network is configured to provide growth and expansion. ■ Configure all tower switches to act as default gateways for connected VLAN's. ■ Utilize dedicated Layer 3 network transport VLAN's will be built between PTP locations to assure a robust protected backhaul. Proposal No. 00023 March 9, 2022 scientel S O L U T I O N S Design PMP locations to be configured as Layer 2 VLAN's with the gateway of each network existing at the Layer 3 switch they connect. Design Cisco EIGRP to be configured to run on all Layer 3 Switches to assure proper network advertisement across segments. Design all Gateway of Last Resorts for each Layer 3 device to be set to point to the existing City of Schertz network gateway. Corbett Water Tank Scientel will: • Perform site survey of each designated location to verify installation requirements and design. • Create Detailed Design Documents for radio system for specified phase 1 sites, as well as complete network design for entire proposed system. • Perform FCC License coordination for the licensed microwave link. • Deliver Phase 7Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated microwave radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. ScienteL will provide services to calculate power system /UPS loading for system sizing, upon request. • Install Cisco L3 Switch at base of water tank into provided network rack at area designated by the City of Schertz. • Install and align one licensed PTP radio, antenna, and mount at designated Location on top of water tank towards Live Oak Water Tank. • Install and align the existing unlicensed PTP radio (decommissioned from Live Oak Tower) towards Fire Station 3. • Install three unlicensed PMP Access Points (AP's) at designated locations on top of water tank as per design. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform Radio connectivity and performance verification checks upon the completion of each microwave radio link and in accordance with acceptance test plan. • Network connectivity and performance verification checks will be performed upon the completion of microwave radio links and in accordance with acceptance test plan. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Proposal No. 00023 March 9, 2022 �scientel S O L U T I O N S Live Oak Water Tank Scientel will: • Perform site survey to verify installation requirements and design. • Create Detailed Design Documents for radio system for specified phase 1 sites, as well as complete network design for entire proposed system. • Deliver Phase 7Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated microwave radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install Cisco B Switch at base of water tank into provided network rack at area designated by the City of Schertz. • Install and align one licensed PTP radio, antenna, and mount towards Corbett Water Tank. • Install and align one (1) unlicensed PTP radio and mount towards EM52 -UC. • Install two (2) unlicensed PMP Access Points (AP's) at designated locations on top of water tank as per design. • De- commission and remove the existing unlicensed PTP Radio unit (To -Fire Station -:0. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Existing data cabling will be used to connect radio unit to indoor equipment. Scientel will test existing cable to verify its operability. • Provide and install all network cabling between indoor radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of each microwave radio link and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Perform network connectivity and performance verification checks upon the completion of microwave radio links and in accordance with acceptance test plan. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Proposal No. 00023 March 9, 2022 scientel S O L U T I O N S Fire Station 3 Scientel will: • Perform site survey to verify installation requirements and design. • Deliver Phase 7Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Install new Cisco Switch into provided network rack at area designated by the City of Schertz. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Perform radio path alignment of existing unlicensed PTP radio to Corbett Water Tank. • Perform radio connectivity and performance verification checks upon the installation completion of the radio link and in accordance with acceptance test plan. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Pickrell Park Scientel will: • Perform site survey to verify installation requirements and design. • Deliver Phase 7Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated radio equipment in accordance with approved design. • Install one (1) subscriber radio and align to the PMP AP at the Public Works Infrastructure. • Install one (1) outdoor wireless access point (WAP) at the designated Location. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of the subscriber radio and the WAP installation. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Proposal No. 00023 March 9, 2022 scientel S O L U T I O N S Provide the City of Schertz with system documentation in accordance with system acceptance requirements. • Soccer Complex Scientel will: • Perform site survey to verify installation requirements and design. • Deliver Phase 1Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install new Cisco Switch into provided network rack at area designated by the City of Schertz. • Install one (1) subscriber radio and align to the PMP AP at the Live Oak Water Tank. • Install one (1) outdoor wireless access point (WAP) at the designated Location. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of the installation, in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Public Works Scientel will: • Perform site survey to verify installation requirements and design. • Deliver Phase 1Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated radio and ancillary equipment to include installation materials. Proposal No. 00023 March 9, 2022 Scientel S O L U T I O N S • Stage and configure designated network and radio equipment in accordance with approved design. • Install new Cisco Switch into provided network rack at area designated by the City of Schertz. • Install one (1) subscriber radio and align to the PMP AP at the Live Oak Water Tank. • Install one outdoor wireless access point (WAP) at the designated location. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Emergency Medical Services 2 - Universal City Scientel will: • Perform site survey to verify installation requirements and design. • Deliver Phase 7 Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install new Cisco Switch into provided network rack at area designated by the City of Schertz. • Install and align one (1) unlicensed PTP radio towards Live Oak Water Tower • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Proposal No. 00023 10 March 9, 2022 �sciente S O L U T I O N S Phase 2 - Nacogdoches Tower Group scientel S O L U T 1 O N S FUTURE SITES 3-.. 'x,, LS 29+ jam- -_ 9GG Nacogdoches Th. WTURE SITES L9 L5 30 13 Ware Sagein E IOELS CE Natwe 7 Gbps AGG I -A- v Corbett Water Tank Fire station 3 Phase 2 - Nacogdoches Tower Group e, EdM2 -UC S� D r � Liva Oa Existing CoS �}} Network ll \\ qOM -- - WTUflE 51TESTES dAS9 oserxa�.� C'G.� A hley Park c k Pabk Works 1 �o I� 11 1 \ � Pirkrell Park (�� LLLJJJ OutdooL � Access ant P Ethernet Ceble— licensed PTP820s Link- - Unlicensed PMP450i Link- - Unlicensed PTP450i Link — Existing Link Nacogdoches Water Tank Scientel will: • Perform site survey of each designated location to verify installation requirements and design. • Deliver Phase2Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Perform FCC License coordination for the licensed microwave link. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated microwave radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Proposal No. 00023 11 March 9, 2022 7), scientel S O L U T I O N S • Install Cisco B Switch at base of water tank into provided network rack at area designated by the City of Schertz. • Install and align one (1) licensed PTP radio, antenna, and mount at designated location on top of water tank towards Live Oak Water Tank. • Install one (1) unlicensed PMP Access Point (AP) at designated location on top of water tank as per design. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform Radio connectivity and performance verification checks upon the completion of each radio and in accordance with acceptance test plan. • Network connectivity and performance verification checks will be performed upon the completion of microwave radio link and in accordance with acceptance test plan. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Live Oak Water Tank Scientel will: • Perform site survey to verify installation requirements and design. • Deliver Phase2Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated microwave radio and ancillary equipment to include installation materials. • Stage and configure designated radio equipment in accordance with approved design. • Install and align one (1) PTP radio, antenna, and mount towards Nacogdoches Water Tank. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Existing data cabling will be used to connect radio unit to indoor equipment. Scientel will test existing cable to verify its operability. • Provide and install all network cabling between indoor radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of the microwave radio link and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Perform network connectivity and performance verification checks upon the completion of microwave radio link and in accordance with acceptance test plan. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Proposal No. 00023 12 March 9, 2022 Phase 3 - IH -35 Tower Group scientel S O L U T 1 O N S FUTURESITES 1529 - GC Nacogdoches 1Gbps AGG c FUTURE SITES 1- _ a Ls 30 a Ls 13 1 W seauln Corbett Water "L • IE 10E LS Tank tu CS Nare Fire Station 3 Phase 3 - IH-35 Tower Group scientel SOLUTIONS EM2 -UC a P U6 rK Q7 FUTURE SITES ' y 9 "0 LS 18 v7 - IH 35 Tower - EM53 -F52 - -x�.- _ - 0 "0*1 - FUTdRESrrES 90iO Aaay k _h hl Nav Par, ^ _ $t .. T'yc Soccer L C—Plex Live Oak Public Works `ILZ,I Existing CoS Network s �1 Pkkrall Park — tsoend �`�� Outdoor Access Point LLLJJJ Ethernet Cable — Licensed PTP820s Link- - Unlicensed PMP450i Link- -Unlicensed PTP4501 Link — Existing Unk • IH35 Water Tank Scientel will: • Perform site survey of each designated location to verify installation requirements and design. • Deliver Phase3Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Perform FCC License coordination for the licensed microwave link. ■ Procure all designated network and ancillary equipment to include installation materials. ■ Procure all designated microwave radio and ancillary equipment to include installation materials. ■ Stage and configure designated network and radio equipment in accordance with approved design. Proposal No. 00023 13 March 9, 2022 Scientel S O L U T I O N S • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Install Cisco L3 Switch at base of water tank into provided network rack at area designated by the City of Schertz. • Install and align one (1) licensed PTP radio, antenna, and mount at designated location on top of water tank towards Live Oak Water Tank. • Install and align the unlicensed PTP radio towards EMS3 -FS2 site. • Install two (2) unlicensed PMP Access Points (AP's) at designated locations on top of water tank as per design. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform Radio connectivity and performance verification checks upon the completion of each radio and in accordance with acceptance test plan. • Network connectivity and performance verification checks will be performed upon the completion of microwave radio link installation and in accordance with acceptance test plan. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. • Live Oak Water Tank Scientel will: • Perform site survey to verify installation requirements and design. • Deliver Phase3Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure aLL designated microwave radio and ancillary equipment to include installation materials. • Stage and configure designated radio equipment in accordance with approved design. • Install and align one (1) PTP radio, antenna, and mount towards /H -35 Water Tank. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Existing data cabling will be used to connect radio unit to indoor equipment. Scientel will test existing cable to verify its operability. • Provide and install all network cabling between indoor radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of each microwave radio link and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Proposal No. 00023 14 March 9, 2022 scientel S O L U T I O N S Perform network connectivity and performance verification checks upon the completion of microwave radio links and in accordance with acceptance test plan. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. EMS3 -FS2 Scientel will: • Perform site survey to verify installation requirements and design. • Deliver Phase3Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install new Cisco Switch into provided network rack at area designated by the City of Schertz. • Install and align one (1) unlicensed PTP radio towards /H -35 Tower. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of install and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientelwill provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Proposal No. 00023 15 March 9, 2022 scientel S O L U T I O N S Phase 4 - Scenic HiLLs Tower Group CT scientel S O L U T I O N S a�pE S 7E5 LB 29 Nacogdoches 1 s4GC`. 1 Glips AGG fire Station 3 Phase 4 - Scenic Bills Tower Group FUTURE SITES cam Ls 24 I LS 25 North Cliffs Tank ..r -" Lsze is za WTUR LS 31 . ^... A - Homeaead LS L53o aSeTES Parkland UR Stati- EM2 -UC L513 _. i. h, North Clrfh Park w kaem x1 Corbett Water IE l0E is CB Nature I Tank ��6oy 1 s4GC`. 1 Glips AGG fire Station 3 Phase 4 - Scenic Bills Tower Group Er C—live Oak Existing Ca Network �, a �� Pickrell Park Leaend 1�'� Ou[d ss Point ll1JJJ Ethernet Cable- -Licensed PTP820S L — Unlicensed PMP4501 — Unlicensed PTP450i Existing Unk- • Scenic Hills Water Tank Scientel will: • Perform site survey of each designated location to verify installation requirements and design. • Deliver Phase 4 Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Perform FCC License coordination for the Licensed microwave link. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated microwave radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. Proposal No. 00023 16 March 9, 2022 FUTURE SITES cam Ls 24 I LS 25 North Cliffs Tank ..r -" Lsze is za LS 31 Homeaead LS Scenic Hills Parkland UR Stati- EM2 -UC Nerth Center _. i. h, North Clrfh Park x1 g 1 �O FUTURE SREI LS I& D 1Cjbd'P - - ��6oy IH 35 Tower •• • -. Xt,• EM53 -F52 "0 •• RJbp FUTURE WES a' User Haven A hley Perk °o Er C—live Oak Existing Ca Network �, a �� Pickrell Park Leaend 1�'� Ou[d ss Point ll1JJJ Ethernet Cable- -Licensed PTP820S L — Unlicensed PMP4501 — Unlicensed PTP450i Existing Unk- • Scenic Hills Water Tank Scientel will: • Perform site survey of each designated location to verify installation requirements and design. • Deliver Phase 4 Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Perform FCC License coordination for the Licensed microwave link. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated microwave radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. Proposal No. 00023 16 March 9, 2022 '73� scientel S O L U T I O N S • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. ScienteL will provide services to calculate power system /UPS loading for system sizing, upon request. • Install Cisco B Switch at base of tower into provided network rack at area designated by the City of Schertz. • Install and align one (1) licensed PTP radio, antenna, and mount at designated location on top of water tank towards /H- 35Water Tank. • Install six (6) unlicensed PMP Access Points (AP's) at designated locations on tower as per design. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform Radio connectivity and performance verification checks upon the completion of installation of each radio and in accordance with acceptance test plan. • Network connectivity and performance verification checks will be performed upon the completion of microwave radio Link and in accordance with acceptance test plan. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. IH -35 Water Tank ScienteL will: • Perform site survey to verify installation requirements and design. • Deliver Phase 4 Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated microwave radio and ancillary equipment to include installation materials. • Stage and configure designated radio equipment in accordance with approved design. • Install and align one (1) PTP radio, antenna, and mount towards Scenic Hills Tower. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of each microwave radio link and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel wiLL provide services to calculate power system /UPS loading for system sizing, upon request. • Perform network connectivity and performance verification checks upon the completion of microwave radio links and in accordance with acceptance test plan. Proposal No. 00023 17 March 9, 2022 `'j �-N scientel S O L U T I O N S • North Cliffe Tank Scientel will: • Perform site survey to verify installation requirements and design. • Deliver Phase 4 Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install new Cisco Switch into provided network rack at area designated by the City of Schertz. • Install one (1) subscriber radio and align to the PMP AP at the Scenic Hills Tower. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of installation of the radio link and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Proposal No. 00023 18 March 9, 2022 scientel S O L U T I O N S Future Planning Considerations Additional Parks, Water Facilities, and Lift Stations - Exempt from Proposal Pricing scientel S O L U T I O N S Pte:, Future Slbs G 29 ! Nacogtloches ...... ............................... Future site, Hilltop Park Parklands Park lk��PGG •• 20 'HbPS AGG - North Cent., AO IS 26 ` L$ 2s Wendy Swan i • Is 25 s 110 Park - ,t] e • EM54 Marion =G.RA 's rt LS (LS 24) 151L531) Ls Scenic Hills Booster PS/ 0,11 ~ —uc GG P G G c y �G� 4 � . Graytown Park � 1Gbvs pGG PG �'� Future Slt.s ,GG / �Air Doa Park ADM P� / s r— Skate Park C III wars Tank CurrentSr- I, nor -� Flr@ L513 Halll•s south I Station 3 • Rallies North i Corbett Water `�� Currant sibs Tank Thul.mayer Park Rhine Valley Park IH 10E Women Xollenny LS CB NHUn Park Proposed Additions 4pM6PaAGG 7o M� ' AGG L 1104]` Future 511ee � LS 18 IH 35 Tower EMS3 -FS2 \ CurrentSr- 4id SemrCemp. + .IM Sports Camp. Live Oak Puhlie r. Works �' Cunt Sites D.er Xaysn lank Ashley Palk Existing Cos 20 Mbps AGG Network �rl `�� plckrell Park i Thul.mayer Park Lfl..nd Adortions L1 Ethe.. Cs — Licensed PTP820s L — Unlicensed PMP450i — Unlicensed PTP450i Existing Unk- a.n�..o�L�,rM» Live Oak Water Tank Scientel will: ■ Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. ■ Procure all designated network and ancillary equipment to include installation materials. ■ Stage and configure designated network and radio equipment in accordance with approved design. • Install one (1) additional unlicensed PMP Access Points (AP's) at designated Locations on top of water tank as per design. • Provide and install all network cabling between indoor radio equipment to designated network demark. Proposal No. 00023 19 March 9, 2022 " scientel S O L U T I O N S Perform radio connectivity and performance verification checks upon the completion of the installation of the PMP AP and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. • public Works Scientel will: • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install new Cisco Switch into provided network rack at area designated by the City of Schertz. • Install one additional (1) PMP AP at the existing Public Works Infrastructure. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of installation, in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Johnie McDow Sports Complex Scientel will: • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install new Cisco Switch into provided network rack at area designated by the City of Schertz. • Install one (1) subscriber radio and align to the PMP AP at the Live Oak Tower. • Install one outdoor wireless access point (WAP) at the designated location. Proposal No. 00023 20 March 9, 2022 scientel S O L U T I O N S • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of install and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. ScienteL wiLL provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Thulemeyer Park • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install new Cisco Switch into provided network rack at area designated by the City of Schertz. • Install one (1) outdoor wireless access point (WAP) at the designated Location. • Install one (1) subscriber radio and align to the PMP AP at the Public Works Infrastructure. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. ScienteL will provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Ashley Park • Perform site survey to verify installation requirements and design. • DeLiver Additional Parks and Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. Proposal No. 00023 21 March 9, 2022 scientel S O L U T I O N S • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install new Cisco Switch into provided network rack at area designated by the City of Schertz. • Install one (1) subscriber radio and align to the PMP AP at the Live Oak Tower. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of install and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Cresent Bend Nature Park Scientel will: • Perform site survey to verify installation requirements and design. • Deliver Additional Parks and Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install new Cisco Switch into provided network rack at area designated by the City of Schertz. • Install one (1) subscriber radio and align to the PMP AP at the Corbett Tower. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of install and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Proposal No. 00023 22 March 9, 2022 N3 scientel S O L U T I O N S • Rhine Valley Park Scientel will: • Perform site survey to verify installation requirements and design. • Deliver Additional Parks and Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install new Cisco Switch into provided network rack at area designated by the City of Schertz. • Install one (1) subscriber radio and align to the PMP AP at the Corbett Tower. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Ware Sequin Booster Pump Station Scientel will: • Perform site survey to verify installation requirements and design. • Deliver Additional Parks and Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install one (1) subscriber radio and align to the PMP AP at the Corbett Tower. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. Proposal No. 00023 23 March 9, 2022 `�, scientel S O L U T I O N S Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Deer Haven Booster Pump Station Scientel will: • Perform site survey to verify installation requirements and design. • Deliver Additional Parks and Detailed Design Documents prior to procurement and field installation services. • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install one (1) subscriber radio and align to the PMP AP at the Live Oak Tower. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Homestead lift Station Scientel will: • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install one (1) subscriber radio and align to the PMP AP at the Scenic Hills tower. ■ Provide and install all network cabling between radio equipment to designated network demark. Proposal No. 00023 24 March 9, 2022 `!), scientel S O L U T I O N S Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Woman Hollering Creek Lift Station -LS IE10E Scientel will: • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install one (1) subscriber radio and align to the PMP AP at the Corbett Tower. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Wendy Swan Park • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated network and ancillary equipment to include installation materials. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install new Cisco Switch into provided network rack at area designated by the City of Schertz. • Install one (1) outdoor wireless access point (WAP) at the designated Location. • Install one (1) subscriber radio and align to the PMP AP at the Scenic Hills Tower. • Install associated indoor radio equipment to include power supplies and surge suppressors at designated network area at site. • Provide and install all network cabling between radio equipment to designated network demark. Proposal No. 00023 25 March 9, 2022 Scientel S O L U T I O N S Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. Provide the City of Schertz with system documentation in accordance with system acceptance requirements. • GBRA Lift Station Scientel will: • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install one (1) subscriber radio and align to the PMP AP at the Scenic Hills Tower. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Friesenhahn Lift Station -LS31 Scientel will: • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install one (1) subscriber radio and align to the PMP AP at the Scenic Hills Tower. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Proposal No. 00023 26 March 9, 2022 scientel S O L U T I O N S • Cypress Point Lift Station -LS24 Scientel will: • Create system documentation for network parameters with assistance from City of Schertz to ensure seamless integration with existing network core system. • Procure all designated radio and ancillary equipment to include installation materials. • Stage and configure designated network and radio equipment in accordance with approved design. • Install one (1) subscriber radio and align to the PMP AP at the ScenicHW5 Tower. • Provide and install all network cabling between radio equipment to designated network demark. • Perform radio connectivity and performance verification checks upon the completion of the install and in accordance with acceptance test plan. • Assume that City of Schertz will provide AC power outlets and /or DC power system, as required. Scientel will provide services to calculate power system /UPS Loading for system sizing, upon request. • Provide the City of Schertz with system documentation in accordance with system acceptance requirements. Proposal No. 00023 27 March 9, 2022 �scientel S O L U T I O N S • L3 network Design of network equipment not listed in proposal is excluded from this proposal. • Each Phase will deliver a Detailed Design Review prior to procurement and field services, it is understood that approval of each DDR will lock in the design. Once DDR is accepted, all further changes may be subject to a change order. • Each Phase of work includes one mobilization fee, splitting work may be subject to change order. • Duration of project is not to exceed 6 months; schedule extensions may be subject to change order. • City of Schertz to provide IP addresses and networking parameter prior to implementation of this Scope of Work. • Live Oak water tower site has existing network connectivity between the tower and the City's core network equipment. This is assumed network demark. • No Civil infrastructure work (trenching, boring, demolition, new monopole /towers, etc..) is included. • Tower structural analysis engineering services are not included in this proposal, The City of Schertz will be solely responsible for any analysis required. • Replacement of any existing /provided network cables is not included. • Pricing includes standard equipment mounts and installation. Custom and specialty installation materials and work to be determined on site survey reports. • City to determine and provide SFPs and any other networking infrastructure to facilitate integration into their network. • All network cabling assumes CAT -5e /CAT -6 maximum cable run length of 300'. Fiber cabling is subject to additional costs, if required. • This proposal assumes there are existing power condition systems where needed, any new ones needed are outside this scope of work and would be subject to a change order. • Aerial Lifts up to 45' are included. • Water Tanks rooftop hatch will be sufficient to deliver radio antenna to top of tank. Requirement of repelling or Crane services to be determined on site walk and are not included in proposal. • Detailed Design Review Acceptance • Proposed design is dependent on FCC Frequency Coordination. • It is understood that phase II switch over from Live Oak to Corbett will cause a planned outage at FS3. Outage will be coordinated and scheduled with approval of City of Schertz. • It is understood that phase III scope of work includes public Wi -Fi access only, should public safety access be required an additional proposal will be issued for that work. • All equipment will be staged at Scientel Solutions staging facility in Plano, TX. Proposal No. 00023 28 March 9, 2022 scientel S O L U T I O N S Scientel Solutions Responsibilities Scientel will designate a Project Manager who will direct Scientel's efforts and serve as the primary point of contact for the client. The Scientel Project Manager will have significant authority to make certain decisions relative to the project, on behalf of Scientel, and will have direct access to Scientel's executive management for resolving problems beyond the Project Manager's immediate authority. The responsibilities of the Scientel Project Manager include: • Participate with the client in daily progress review meetings and submit status reports that identify the activities of the previous review period, as well as activities. • planned for the upcoming review period, including an updated Project Schedule. Maintain project communications with the client's Project Manager(s). • Participate in weekly conference calls or face -to -face meetings and issue a mutually agreed upon agenda for each call or meeting. • Manage the efforts of Scientel staff and coordinate activities with client's project team members. • Measure, evaluate and report the progress against the Project Schedule. • Resolve deviations from the Project Schedule. • Monitor the project to ensure that support resources are available as scheduled and as identified in the contract. • Assume accountabilities for all Scientel contractor and subcontractor supplied tasks within the Project Schedule, if any. • Coordinate and oversee the installation of all hardware and software. • Review and administer change control procedures through the client's Project Manager, commonly referenced as a "Project Change Request" (PCR), issued by the Scientel Project Manager. • Work with the client Manager(s) in designing and approving the format of an action item log to be used in conjunction with the Project Schedule. The purpose of the log is to identify outstanding issues, provide continual status updates on specific tasks and to identify responsibilities of the parties. • Prepare and submit regular status reports that identifies the activities and milestones completed in the previous month and activities planned for the current month and the next month, including progress and payment milestones, and an updated Project Schedule. • In the event that Scientel must replace or substitute a Project Manager, Scientel will immediately notify the client of such a change and will provide the client with a resume of the person Scientel intends to substitute or change. • Provide and coordinate lift trucks and trained /authorized operators as well as Licensed electricians to install devices as required. If tower crews are required per the defined type of installation in the summary section, it is the responsibility of Scientel. • Provide wall penetrations, conduit, cable trays and other supporting equipment necessary for the routing of power, grounding and networking cables. Proposal No. 00023 29 March 9, 2022 Scientel S O L U T I O N S • Prepare Method of Procedure (MOP) request for all service affecting work activities. • Submission of MOP requests must be made in advance of the scheduled event, to allow customer operations time to coordinate the approval, since all microwave sites in the system active and transport customer traffic. • Submission of downtime requests must be made at least 4 weeks in advance of a scheduled event, to allow customer operations time to coordinate the reroute and /or downtime approval, since all microwave sites in the system are active and transport customer traffic. • Schedule on -site work activities affected by MOP approval(s) based on the work activity and time of day and day of the week restrictions designated in the approval. City of Schertz Responsibilities The client will designate a Project Manager who will direct the client efforts and serve as the primary point of contact for Scientel. The client's Project Manager(s) will have significant authority to make certain decisions relative to the project, on behalf of the client, and will have direct access to the client's executive management for resolving problems beyond the Project Manager's immediate authority. The responsibilities of the client's Project Manager(s) include: • Maintain project communications with Scientel's Project Manager. • Identify the efforts required of the client's staff to meet the client task requirements and milestones in the Statement of Work and Project Schedule. • Measure and evaluate progress against the Project Schedule. • Monitor the project to ensure that support resources are available as scheduled. • Participate in Progress Reviews meetings. • Provide timely responses to issues related to project progress raised by Scientel's Project Manager. • Approve and release payments in a timely manner predicated on project deliverables. • Ensure that all appropriate client personnel attend and actively participate in Progress Reviews, conference calls, and other project meetings. • Assign one or more personnel who will work with Scientel staff as needed for the duration of the project, including at least one system administrator. • Ensure acceptable Standard Change Request and Approval Letter(s) are approved by authorized signature(s). • Provide building access to Scientel personnel to all facilities where the system is to be installed during the project. Temporary identification cards should be issued to Scientel personnel if required for access to client facilities. Access must be available after business hours where required by Scientel, or as necessary to meet the project schedule. • Provide any required parking permits to Scientel personnel for restricted access entry and /or parking. • Obtain all zoning, site access, and other permits (including, but not limited to, easements, impact studies, planning commission approval, variances, etc) necessary for this project and any other agreements required to gain use of sites. • Provide the appropriate fire inspection and building inspection certificates. Proposal No. 00023 30 March 9, 2022 sciente S O L U T I O N S • Provide adequate space, electrical power, communications lines and environmental appropriations for the communications equipment to be installed by Scientel. • Review and approve or revise delivered design documents within ten days of submission. • The client must inform Scientel of all relevant rules, regulations, and requirements for installation. Should these conditions impact the project schedule and limit installation, the client may incur additional cost. • Scientel's demarcation point on the network infrastructure end is the client - owned switch (to be determined on the IP Network Design). The client is responsible for connecting Host end servers to this router. • The client shall provide power and grounding within 10' of each location. Scientel Solutions LLC warrants that work will be performed in accordance with sound engineering practice and professional standards, but makes no other warranty, express or implied including the merchantability. In the event of any error, omission, or other professional negligence or any breach of the above warranty of which Scientel Solutions, LLC. is notified in writing within 90 days after system acceptance, the sole and exclusive responsibility of Scientel Solutions LLC shall be to re- perform deficient work at its own expense, and Scientel Solutions LLC shall have no other liability whatsoever. In no event shall Scientel Solutions LLC be liable, whether in contract or tort, including negligence, for loss of profit, Loss of product, loss of use, or for indirect, consequential, or special damages. The Liability of Scientel Solutions LLC for injury or damage to persons or property arising out of this work shall not exceed the lesser of the total amount received by Scientel Solutions LLC pursuant to this contract or $1,000,000, whether in contract or tort, including negligence and shall not extend to liability arising out of the negligence or other fault of the client. —_- Phase I Phase II Phase III Phase IV TOTAL Proposal No. 00023 31 i $ 230,530.00 $ 94,661.00 $109.445.00 131,199.00 March 9, 2022 Phase I • 15% NTP • 20% Design Acceptance • 30% Equipment Receipt 25% Installation Completion • 10 %Final Phase Acceptance Phase II 0 15% NTP • 20% Design Acceptance 0 30% Equipment Receipt • 25% Installation Completion • 10 %Final Phase Acceptance Phase III • 15% NTP • 20% Design Acceptance • 30% Equipment Receipt • 25% Installation Completion • 10 %Final Phase Acceptance Phase IV • 15% NTP • 20% Design Acceptance • 30% Equipment Receipt a 25% Installation Completion • 10 %Final Phase Acceptance Proposal No. 00023 32 v scientel S O L U T I O N S March 9, 2022 �scientel S U L U T I 0 N S 0,�onth I Month 2 Month 3 Month 4 Month 5 4 City of Schert; Newark Expansion Notice to Proceed 9 Project Initiation t1 Design Design Acceptance +► Procurement Equipment Receipt Configuration Installation Installation Completion Closeout rMENEEM9 Final Acceptance 4 Billing Milestones • Notice to Proceed Day 1 • Design Acceptance Day 35 • Equipment Receipt Day 60 • Installation Completion Day 80 • Final System Acceptance Day 100 Proposal No. 00023 33 March 9, 2022