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22-R-71 - Letter of Intent with Southwest Ambulance Sales for Purchase of one ambulance for FY 2022-23RESOLUTION NO. 22-R-71 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO SIGN A LETTER OF I N T E N T (L O I) W I T H SOUTHWEST AMBULANCE SALES FOR THE PURCHASE OF ONE (1) NEW AMBULANCE FOR FISCAL YEAR 2022/2023 AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Schertz EMS Department has chosen Southwest Ambulance Sales, a HGACBuy Purchasing Cooperative vendor, for the purchase of one (1) Ford Ambulance; and WHEREAS, the total cost of one ambulance will be no more than $265,000; and WHEREAS, this purchase will be funded with budgeted operating costs from the FY23 approved budget. WHEREAS, HGACBuy Purchasing Cooperative is a national online purchasing cooperative, developed to comply with state laws which require government entities to make purchases through a competitive procurement process; and WHEREAS, HGACBuy Purchasing Cooperative gives public entities the advantage of leveraging the cooperative's ability to obtain bulk discounts, combined with the ease of online, web -based shopping and ordering; and WHEREAS, purchases under the cooperative programs meet the requirements under the Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City of Schertz Resolution 11 -R -41 on August 30, 2011 amending the City's purchasing policy; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to sign a Letter of Intent (LOI) with Southwest Ambulance Sales attached in Exhibit A for one ambulance not to exceed $265,000. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of July 2022. CITY OF SCHERTZ, TEXAS RflGuti" ez, Mayor ATTEST: Brenda Dennis, City Secretary OPPORTUNITY SCHHERTZ Mark Browne COMMUNITY SERVICE City Manager July 6, 2022 Southwest Ambulance Sales 621 Kennedale Pkwy Kennedale, TX 76060 Re: Official Notice of Intent ( Medix MSV 11 170 M -1209) To Whom It May Concern: This letter shall serve as Official Notice of Intent to purchase one (1) Medix MSV Type I ambulance mounted on a 2022 Ford F -450 Diesel chassis for the City of Schertz EMS. The total cost of the module including chassis is $261,417.12 based on Reference Medix MSV 11 170 M -1209. This LOI is contingent upon final approval of the FY 2023 budget by the City Council of Schertz,TX. Respectfully, Mark Browne 1400 Schertz Parkway #2 '* Schertz, Texas 78154 * 210.619.1000 schertz.com Southwest � AMBULANCE SALES PLEASE ENTER MY ORDER FOR THE FOLLOWING: Schertz EMS New YEAR 2022 MAKE /MODEL Ford F -450 4x2 COLOR White TO BE DELIVERED ON /ABOUT VIN Not Available Medix MSV 11 170 $ 248,312.00 Shipping $ 2,900.00 Graphics $ 8,000.00 Delivery Kennedale /Schertz $ 500.00 Total Ambulance $ 259,712.00 Total $ 259,712.00 Tax Vehicle Inventory Tax $ 573.50 TITLE APPLICATION FEE: $ 125.00 REGISTRATION: STATE INSPECTION: $ 7.00 TOTAL X2 $ 260,417.50 DOWN PAYMENT /TRADE IN HGAC $ 1,000.00 BALANCE DUE X2 $ 261,417.12 DATE: 06/27/2022 Provider Schertz EMS ADDRESS: 1400 Schertz Parkway #7 CITY /STATE /ZIP: Schertz, TX CONTACT: Jason M Mabbitt PHONE: FAX: Email : jmabbitt@schertz.com TRADE IN INFORMATION: N/A MAKE YEAR: MODEL: BODY STYLE: MILEAGE: VIN# Trade In The front of this order comprises the entire agreement affecting this purchase and no other agreement or understanding of any other nature has been made or entered into, or will be recognized. I have read the matter printed and agree to it as part of this order the same as if it were printed above my signature I certify that I am 18 years or older and hereby acknowledge receipt of a copy of this order. Southwest Ambulance Sales hereby expressly disclaims all warranties either express or implied, including any implied warranty or merchantability or fitness for a particular purpose and Southwest Ambulance Sales neither assumes nor authorizes any other person to assume to it any liability in connection with the sale of the vehicle. PURCHASER SALESMAN \� O_ I CD O _N � | N ry ry Q I IL I O � U � § k U � 0 � 2 k a � Q � � i 2 § 4 § § B e 2 § § \ R § % 2f Q ■§� � ce % ca § §E§u U) | [..,.a& |.Q�� § ©§ §� m� 2����§ U \Ln z (IR) 3�,.,�C � & % R �2 <� \\ §& } 2 2 u L/ �2t � � R , \ % 0 §� \ ° ®�� R ( 0) E ` 2 — \ �UJ W m W q C,4 §� LU de, /� ! 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