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09-06-2022 Agenda with backupMEETING AGENDA City Council REGULAR SESSION CITY COUNCIL September 6, 2022 HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treated Work cooperatively as a tea City Council will hold its regularly scheduled meeting at 6:00 .m., Tuesday, September 6, 2022, at the City Council Chambers. In lieu of attending the meeting in person, residents will have the opportunity to watch the meeting via hive stream on the City's You Tube Channel. Call to Order Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Whittaker) Presentations • Proclamation recognizing National Payroll Week (Mayor /Denise Kelly- Alamo) • Proclamation recognizing National Preparedness Month (Mayor /Summer Hall) Employee Recognition Introduction of New Employees • Inspections: Delfina Melendez, Permit Technician • Library: Stephanie Barbosa, Librarian • Parks & Recreation: Lexis Michael, Administrative Assistant • Public Works Drainage: William Lewis, Drainage Worker I • Public Works Water: Desiree Johnson, Administrative Manager, and Adam Rodriguez, Service Worker I • Public Works Facilities: Dylan Sandberg, Electrician Apprentice September 6, 2022 City Council Agenda Page I City Events and Announcements *Announcements of upcoming City Events (B. James /S. Gonzalez) • Announcements and recognitions by the City Manager (M. Browne) • Announcements and recognitions by the Mayor (R. Gutierrez) Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker's register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and /or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered. Consent Agenda Items The Consent Agenda is considered self - explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember. 1. Resolution No. 22 -R -91— Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing a Task Order Agreement with Kimley -Horn Associates, Inc. for the Main Street Improvement Project. (B. James /J. Nowak) 2. Resolution No. 22 -R -92 - Consideration and/or action authorizing an application for the Community Coalition Partnership COVID -19 Grant from the San Antonio Council on Alcohol and Drug Awareness, and receive funds if awarded, in an amount up to $100,000 to purchase shade structures for Cypress Point Park. (B. James /L. Shrum) 3. Resolution No. 22 -R -93 — Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing execution of a wastewater easement from San Antonio One Limited Partnership and San Antonio Three Limited Partnership relating to an existing wastewater main. (B. James /K. Woodlee /J. Shortess) 4. Resolution No. 22 -R -97 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas approving requests for Schertz Main Street Local Flavor Economic Development Grant for 817 Main Street. (M. Browne /B. James) September 6, 2022 City Council Agenda Page 2 5. Resolution No. 22 -R -101 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a license agreement with PV Schertz LLC. (M. Browne /B. James) 6. Resolution No. 22 -R -94 - Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas approving the Management Services Agreement between the Schertz /Seguin Local Government Corporation (SSLGC), the City of Schertz, and the City of Seguin and other matters in connection therewith. (SSLGC Resolution #SSLGC R22 -12) (B. James /S. Williams /Alan Cockerell). Discussion and Action Items 7. Ordinance No. 22 -D -38 - Consideration and/or action approving an ordinance by the City Council of the City of Schertz, Texas, providing that the Code of Ordinances of the City of Schertz, Texas be amended by revising Article II, Section 86 -39, Restrictions on Turning. First Reading (B. James /K. Woodlee) 8. Resolution No. 22 -R -103 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas establishing the name of the currently unnamed future extension of Cibolo Valley Drive on the north side of IH 35 as Cibolo Valley Drive. (B. James /K.Woodlee) Public Hearings 9. Ordinance No. 22 -T -30— Conduct a Public Hearing and Consideration and/or action . approving an Ordinance adopting a budget for the fiscal year beginning October 1, 2022, and ending September 30, 2023, in accordance with the Charter of the City of Schertz, Texas; providing for the filing of the :Budget; providing that this Ordnance shall be cumulative of all Ordnances; providing a Severability Clause; and providing an Effective Date. First Reading (B. James /J. Walters) 10. Ordinance No. 22 -T -31— Conduct a Public Hearing and consideration and /or action approving an Ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the city of Schertz, Texas. First Reading (B. James /J. Walters) Workshop 11. Schertz Young Leaders Program - Workshop Discussion on the new Schertz Young Leaders Program. (B. James /L. Shrum /C. Paddock) Roll Call Vote Confirmation Closed Session September 6, 2022 City Council Agenda Page 3 12. The City Council will meet in Closed Session in accordance with Section 551.074 of the Texas Government Code, Personnel Matters, to discuss the direction to fill the City Manager vacancy. 13. The City Council will meet in closed session in accordance with Section 551.072, Texas Government Code, to deliberate the purchase, exchange, lease, or value of Real Property for future roadways, roadway extensions, and roadway expansions. 14. The City Council will meet in closed session in accordance with Section 551.074 of the Texas Government Code, personnel, to deliberate and evaluate the performance and duties of City Secretary: Brenda Dennis Reconvene into Regular Session 15. Take any action based on discussions held in Closed Session under Agenda Item 12. 16. Take any action based on discussions held in Closed Session under Agenda Item 13. 17. Take any action based on discussions held in Closed Session under Agenda Item 14. Roll Call Vote Confirmation Information available in City Council Packets - NO DISCUSSION TO OCCUR 18. Trunk or Treat at the Station - Information item regarding the changes to the Trunk or Treat event, now re -named Trunk or Treat at the Station. (B. James /L. Shrum) Requests and Announcements • Announcements by the City Manager. • Requests by Mayor and Councilmembers for updates or information from staff. • Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda. • Announcements by Mayor and Councilmembers • City and community events attended and to be attended • City Council Committee and Liaison Assignments (see assignments below) • Continuing education events attended and to be attended • Recognition of actions by City employees • Recognition of actions by community volunteers Adjournment September 6, 2022 City Council Agenda Page 4 CERTIFICATION I, BRENDA DENNIS, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 2nd DAY OF SEPTEMBER 2022 AT 4:15 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE. BRENDA DENNIS I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON DAY OF 2022. TITLE: This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210 - 619 -1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City's legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion. COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS Mayor Gutierrez Audit Committee Board of Adjustments Investment Advisory Committee Main Street Committee Councilmember Davis— Place 1 Interview Committee for Boards and Commissions Main Street Committee - Chair Parks, Recreation and Community Services Schertz Housing Authority Board Transportation Safety Advisory Commission TIRZ II Board Councilmember Whittaker — Place 3 Audit Committee Historical Preservation Committee Interview Committee for Boards and Commissions Library Board TIRZ II Board Councilmember Heyward — Place 6 Animal Advisory Commission Audit Committee Building & Standards Commission Economic Development Corporation Alternate Investment Advisory Committee Councilmember Scagliola — Place 5 Animal Advisory Commission - Alternate Cibolo Valley Local Government Corporation - Alternate Hal Baldwin Scholarship Committee Interview Committee for Boards and Commissions - Alternate Schertz - Seguin Local Government Corporation Councilmember — Place 2 (VACANT) Councilmember Dahle — Place 4 Cibolo Valley Local Government Corporation Interview Committee for Boards and Commissions Planning & Zoning Commission TIRZ II Board Councilmember Brown — Place 7 Economic Development Corporation Main Street Committee Schertz- Seguin Local Government Corporation - Alternate September 6, 2022 City Council Agenda Page 5 Main Street Committee ---------------------------- - - - - -- ------------------------------------- - - - - -- September 6, 2022 City Council Agenda Page 6 Agenda No. 1. CITY COUNCIL MEMORANDUM City Council September 6, 2022 Meeting: Department: Engineering Subject: Resolution No. 22 -R -91— Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing a Task Order Agreement with Kimley -Horn Associates, Inc. for the Main Street Improvement Project. (B. James /J. Nowak) BACKGROUND The City of Schertz previously identified a goal of improving the aesthetics of Main Street and providing a new driving surface on the street. In order to pursue those goals, on September 7, 2021, Council approved Resolution 21 -R -98, approving a Task Order with Kimley -Horn Associates in the not to exceed amount of $700,000 for design services for the Main Street Improvements project. Since approval of the resolution, Kimley -Horn has been designing the project. Meetings have been held with the Main Street and Historical Preservation Committees to refine and identify desired improvements. As the design progressed, the scope of the project also increased. For example, it was identified that the water and sanitary sewer lines need to be replaced due to their aging condition and increased vulnerability to breaks and leaks and ongoing maintenance needs. These utility replacements also trigger a change from an originally planned mill and overlay of the roadway surface to a full reconstruction of the street. A detailed presentation was provided to Council to showcase the proposed improvements; explain the increases in project scope; and request guidance on how to proceed with the project. Should the Scope be scaled back, or should the project be done in phases? Council provided direction to proceed with the full project, including the increase in scope, and provided feedback on some of the improvement elements. Based on that Council direction, staff worked with Kimley -Horn to create an updated scope and fee proposal to complete the Main Street Improvements project. As work began on modifying the existing Task Order Agreement for the project, it became clear that trying to modify the existing scope quickly became fairly confusing and difficult to follow some of the scope elements. As a result, Staff and Kimley -Horn decided it would be more straight - forward to "close out" the existing Task Order Agreement in favor of a new Task Order Agreement containing the remaining items in the existing agreement and all the expanded scope items. The proposed new Task Order Agreement includes the following additional scope elements: photometric analysis at the 70% plan stage to verify proper lighting levels, verify bulb features, and coordinate with Randolph concerning uplighting; additional surveying to "freshen up" the existing survey due to the age of the survey and additional utility construction completed after the original . survey; additional time for coordinating with the various utilities that need to be relocated; utility easement acquisition; water and sanitary sewer replacement design; additional design needed for reconstruction of Main Street; and a minor effort to incorporate the Lindbergh Reconstruction into the plans. The proposed scope and fee is intended to be very comprehensive and conservative. If certain efforts require less actual work, then those fees will be reduced. Any "leftover" funding once the design has been completed can be applied to construction efforts. GOAL To obtain authorization from City Council to execute a new Professional Services Agreement with Kimley -Horn Associates, Inc. to provide professional engineering and architecture - related services for $2,1.73,905.00 for the Main Street Improvement Project. COMMUNITY BENEFIT The project will identify and fully design roadway, landscaping, lighting, and other aesthetic improvements to the Main Street Corridor, providing a community identity, improving pedestrian access, replace the aging water and sanitary sewer lines, relocate existing utilities, reconstruct the street to complement current development efforts and improve civic functions held in the area. SUMMARY OF RECOMMENDED ACTION Approval of Resolution 22 -R -91 authorizing a Professional Services Contract with Kimley -Horn Associates, Inc. for a not to exceed amount of $2,173,905.00 for the Main Street Improvement Project. FISCAL IMPACT Funding for the proposed professional services contract and future construction is available from remaining funds from the previous professional services contract; Main Street Bond Funds from 2012 and 2022; remaining 2009 Street Bond Funds; and EDC funds. RECOMMENDATION Staff recommends approval of Resolution 22 -R -91, authorizing a Professional Services Contract with Kimley -Horn Associates, Inc. for $2,173,905.00 for the Main Street Improvement Project. Attachments Exhibit A - Task Order Resolution 22 -R -91 Task Order TASK ORDER FORM This is Task Order No. 08 , consisting of 26 pages. [NOTE TO USER: Modify as to scope, compensation, schedule, and other key items.] In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services — Task Order Edition, dated [ October 17, 2019 ]' ( "Agreement "), Owner and Engineer agree as follows: 1. Background Data a. Effective Date of Task Order: b. Owner: The City of Schertz C. Engineer: Kimley -Horn and Associates, Inc. d. Specific Project (title): Main Street Revitalization Final Design Specific Project (description): The City of Schertz plans to revitalize Main Street between Curtiss Avenue and Schertz Pkwy. Planned improvements include: full street reconstruction from West of Lindbergh to Schertz Pkwy, with new curbs and driveways, sidewalks along the northern ROW and curb bump outs at key intersections; pedestal street lighting between Curtiss and Schertz Pkwy with string lighting at the 1St Street, Randolph Ave., and Williams St. intersections; column style monument structures near Curtiss Ave., 1St St., Randolph Ave., and Schertz Pkwy; landscape and irrigation improvements along project corridor; district identity markers; metal screening at key locations along ROW; street furniture and City owned water /wastewater relocation from West of Lindbergh to Schertz Pkwy. Similar improvements, excluding water /wastewater relocations, will also be incorporated along Lindbergh from Main Street (TxDOT FM 1518) to Exchange Avenue. This task order will build upon the preliminary engineering and conceptual layouts developed for Task Order 07, in which final construction drawings will be developed followed by bid and construction phase services. 2. Services of Engineer A. The specific services to be provided or furnished by Engineer under this Task Order are: ❑ as follows: B. Resident Project Representative (RPR) Services: Does Not Apply C. Designing to a Construction Cost Limit: Does Not Apply D. Other Services: None Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 E. All of the services included within Engineer Scope and Fee Proposal dated August 16, 2022 comprise Basic Services for purposes of Engineer's compensation under this Task Order. 2. Additional Services A. Additional Services that may be authorized or necessary under this Task Order are: ❑■ 3. Owner's Responsibilities Owner shall have those responsibilities set forth in Article 2 of the Agreement and in Exhibit B, subject to the following: [Reference Engineer Scope and Fee Proposal for items to be provided by owner] 4. Task Order Schedule In addition to any schedule provisions provided in Exhibit A or elsewhere, the parties shall meet the following schedule: The proposed schedule for this task order is tentative and is based on a total duration of thirty (30) months, inclusive of design, bid and construction. This schedule is contingent on the following items: - Final selection of landscape and graphic design features within two months of NTP - Franchise Utilities active participation in utility relocation phase - Property owner right of entry approval - Easement acquisition - Milestone submittal reviews Any delays with these items may impact design milestones, requiring an adjustment to the project schedule. For the purposes of this task order, a Notice to Proceed date of September 14, 2022 has been assumed. Council Approval — September 6, 2022 Notice to Proceed — September 14, 2022 70% Design Phase — September 14, 2022 to January 26, 2023 70% Owner Review — January 27, 2023 to February 10, 2023 95% Design Phase — February 13, 2023 to May 18, 2023 95% Owner Review — May 19, 2023 to June 2, 2023 Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 Final Design Phase —June 5, 2023 to August 10, 2023 Easement Acquisition Completion —June 5, 2023 to September 15, 2023 Bid Phase and Council Approval —September 15, 2023 to November 3, 2023 Construction Phase — November 6, 2023 to April 11, 2025 Party Action Schedule Engineer Fur„Tsh r N ^ I tlw— Within r N/A I days „f the Effeetive Date 4 Feview c-epies of Q„n„r+ study o„n„r+ ohar„ +h., T.;;sk nr.d„r and ether and Owner suhnni+, nts regarding o„n„r+ Within [ N /A ] .days of the r o„n„r+ „+her Study Reper+ Ph-ase deal iverables; to pt of Study D.,per+ Dhar., dinliyiar,4.1.,r and EngineeF. -and- ether and fFeFn En Engineer Furnish r N/A 1 .,f the r .,.J Within r N/A 1 .days .,f the r Own ✓� cepies Reper+ study Reper+ Phase pt of r ding the Reper+ .,+h.,r and ether and cernments aF and Study and RepeFt Phase deIi.,.,r- ,hi.,,; Engineer F Fnish r N/A I Feview eepies of the PFeliminapn Design Phase .dersu . +r Within r N /A I .days of n.. ,,.mss to alltheFizatien d PFeiiminaFy Design Phase en i e with Owner Submit n..m.. regarding PFelimin-.r.. of PFelimin r . Within [ AI /A 7 ,days of the ents .,f Design Phase .dec Feeeipt .,f Design Phase .dee umen+s epinien pFebahle Dr.,limin-.r., CenStF Celt u.v en+s epinien ffebahle CenStF Gent PFelimin-,r., Design UC40en , and ether Design Phase .deliyeFahles to Engine .,r Un+ien and etheF Phase .deli.,.,Fables fFeFn En.tin.,.,r Engineer Furnish [ pdf ] copies of the 70% Drawings and list of specifications, opinion of probable Construction Cost, and any other 70% Design Phase deliverables, to Owner. Within [ 135 ] days of Owner's authorization to proceed with 7094o Design Phaseservices. Owner Submit comments and instructions regarding the 70% Drawings and list of specifications, opinion of probable construction cost, and any other Final Design Phase deliverables, to Engineer. Within [ 15 ] days of receipt of 705/o Design Phase deliverables. Engineer Furnish [ pdf ] copies of the 95% Drawings and Specifications, assembled drafts of other Construction Contract Documents, the draft bidding - related documents (or requests for proposals or other construction procurement documents), OPCC, and any other Final Design Phase deliverables, to Owner. Within [ 95 ] days of Owner's authorization to proceed with 95% Design Phaseservices. Owner Submit comments and instructions regarding the 95% Drawings and Specifications, assembled drafts of other Construction Contract Documents, the draft bidding - related documents (or requests for proposals or other construction procurement documents), opinion of probable Construction Cost, and any other Final Design Within [ 15 ] days of receipt of 95% Design Phase deliverables. Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 5. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order as follows: Task Phase deliverables, to Engineer. Amount Engineer Furnish [ pdf ] copies of the final Drawings Within [ 67 ] days of Owner's authorization to and Specifications, assembled drafts of other proceed with Final Design Phaseservices. BASIC SERVICES Construction Contract Documents, the draft 1 bidding - related documents (or requests for $ 134,170.00 [ Lump Sum ] proposals or other construction procurement Design Support Services $ 200,300.00 documents), opinion of probable 3 Land Acquisition Construction Cost, and any other Final Design [ Lump Sum ] 4 Phase deliverables, to Owner. $ 34,100.00 5. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order as follows: Task Description of Service Amount Basis of Compensation BASIC SERVICES 1 Project Management $ 134,170.00 [ Lump Sum ] 2 Design Support Services $ 200,300.00 [ Lump Sum ] 3 Land Acquisition $ 329,730.00 [ Lump Sum ] 4 Council and Public Meetings $ 34,100.00 [ Lump Sum ] 5 70% Design $ 517,205.00 [ Lump Sum ] 6 95% Design $ 258,360.00 [ Lump Sum ] 7 Final Design $ 96,950.00 [ Lump Sum ] 8 Procurement $ 26,635.00 [ Lump Sum ] 9 Construction Phase $ 144,090.00 [ Lump Sum ] 10 Record Drawings and Project Closeout $ 14,685.00 [ Lump Sum ] 11 Reimbursable Project Expenses $ 10,000.00 [ Lump Sum ] Total Compensation (BASIC SERVICES) $ 1,766,225.00 1 Lump Sum ] SUPPLEMENTAL SERVICES S -1 Topographic Survey $ 49,750.00 [ Lump Sum ] S -2 Geotechincal Engineering $ 10,000.00 [ Lump Sum ] S -3 Environmental $ 72,930.00 [ Lump Sum ] S -4 Land Acquisition $ 50,000.00 [ Lump Sum ] S -5 Subsurface Utility Engineering (SUE) $ 125,000.00 [ Lump Sum ] S -6 Miscellaneous Design $ 100,000.00 [ Lump Sum ] Total Compensation (SUPPLEMENTAL SERVICES) $ 407,680.00 [ Lump Sum ] Total Compensation (BASIC + SUPPLEMENTAL SERVICES) $ 2,173,905.00 1 Lump Sum ] *Based on a [ 12 !] -month continuous design and [ 18 ]', -month continuous construction period. Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 Compensation items and totals based in whole or in part on Hourly Rates or Direct Labor are estimates only. Lump sum amounts and estimated totals included in the breakdown by phases incorporate Engineer's labor, overhead, profit, reimbursable expenses (if any), and Consultants' charges, if any. For lump sum items, Engineer may alter the distribution of compensation between individual phases (line items) to be consistent with services actually rendered, but shall not exceed the total lump sum compensation amount unless approved in writing by the Owner. B. The terms of payment are set forth in Article 4 of the Agreement and in the applicable governing provisions of ExhibitC. 6. Consultants retained as of the Effective Date of the Task Order: Kimley -Horn and Associates, Inc. 7. Other Modifications to Agreement and Exhibits: Scope associated with this task order is identified in the scope and fee proposal dated August 16, 2022. No other modifications to Agreement and Exhibits are proposed at this time. 8. Attachments: Engineer scope and fee proposal dated August 16, 2022 9. Other Documents Incorporated by Reference: None 10. Terms and Conditions Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 The Effective Date of this Task Orderis M Print Name: Dr. Mark Browne Title: City Manager ► ►::: By: - Print Name: Jeffrey A. Farnsworth, PE Title: Asst. Secretary Engineer License or Firm's Certificate No. (if required): 80190 State of: Texas DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Kathryn Woodlee, PE Name: Stephen J. Aniol, PE Title: City Engineer Title: Address: 11 Commercial Place, Schertz, TX 78153 E -Mail Address: kwoodlee @schertz.com Phone: (210) 619 -1823 Address: E -Mail Address: Phone: Sr. Proiect Manager 10101 Reunion Place, Ste. 400 San Antonio, TX 78216 stephen.aniol @kimleV - horn.com 321 -3404 Task Order Form EJCDC® E -505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright @ 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 Kimley)))Horn =ATTACHMENT August 16, 2022 John Nowak, PE Project Manager City of Schertz — Engineering 11 Commercial Place Schertz, Texas 78154 U: Main Street Revitalization (FM 1518 at Curtiss Avenue to Schertz Pkwy) Scope and Fee Proposal - Task Order 08 Dear Mr. Nowak: Kimley -Horn and Associates (Kimley -Horn) is currently under contract with the City of Schertz for the revitalization of Main Street, between the intersections of FM 1518 and Curtiss Avenue to Schertz Parkway. Kimley -Horn received a signed task order agreement (TO -07) from the City of Schertz (City) on September 20, 2021 that included full preliminary and final design, bid and construction phase services as specified in the scope and fee proposal dated August 2, 2021 and approved as TO -07. Kimley -Horn has completed majority of the preliminary engineering phase and presented the proposed improvements to Staff and City Council. The improvements to Main Street that have been requested by Council is consistent with that of a Capital Improvement type project, and the effort required to complete professional engineering services for the revised scope is significantly higher than what was originally proposed. Through discussions with and at the direction of City staff, Kimley -Horn is submitting a revised scope and fee proposal to provide final design, bid and construction phase services in accordance with the latest conceptual drawings and project scope of work listed below. Due to the significant change in scope for this project, Kimley -Horn recommends the remaining funds in TO -07 that have not been utilized be returned to the City's overall project budget, and the scope of work issued below be issued under a new task order (08). PROJECT UNDERSTANDING In accordance with the results of the Preliminary Engineering Phase and direction provided by City Council, it is our understanding that the following items represent the new project construction scope for Main Street Revitalization: • Street lighting /illumination, landscape improvements and irrigation along both sides of the Right - of -Way (ROW) between Curtiss Avenue and Schertz Pkwy, and Lindbergh between Main St. and Exchange Ave. o String style lighting at the intersections of 1St St., Randolph Ave. and Williams St. • Column style monument structures near the intersections of Curtiss Ave., 1St St., Randolph Ave., and Schertz Pkwy f 4t • Full depth reconstruction of Main Street from west of Lindbergh Avenue to Schertz Pkwy o Note that the western limits of the roadway reconstruction (around Station 112 +00 in the latest schematic) to 15T Street is along FM 1518 and is considered TxDOT ROW • Full pedestrian improvements (sidewalks) with curb and driveway reconstruction along the northern ROW between Lindbergh and Schertz Pkwy, and along the southern ROW between 15t Street and Randolph Avenue o It is anticipated that the sidewalk improvements previously installed along the southern ROW by the City /TxDOT will remain in place • Relocation of City owned water and sewer from west of Lindbergh to Schertz Pkwy, with associated tie -ins to intersecting streets • Aerial utilities along the southern ROW will be relocated into a City purchased utility easement along the northern ROW, for the limits of the project. This will require land acquisition services be included with the new scope of work • Updated signage and pavement markings to match the new typical section • Limited drainage improvements to include: o Drain flumes on the northern ROW at Randolph Ave. and Williams St. intersections to 4TH •1. _FIM- P 11-ST07 (I o Slight modification to the existing drainage inlet at Main Street and Schertz Pkwy to accommodate the proposed monument structure • Revisions to Lindbergh Ave. Reconstruction plans completed as part of a previous task order, including modifications to the profile, pedestrian improvements, and medians. Kimley -Horn will incorporate previously complete design and drawings into the Main Street construction drawings An explanation of the basic scope of services for the revised project scope is detailed in the subsequent sections. BASIC SERVICES The tasks below outline the proposed basic scope of services to be completed by Kimley -Horn and sub - consultants based on our general understanding of the revised project scope. The scope presented in this fee proposal coincides with the project work plan included as Attachment 1. 1. Project Management The overall project schedule assumed for the current project scope estimates a total of 12- months for design and 18- months for construction. The following sub tasks will be completed as part of the Project Management Task: 1.1. Prepare monthly summary reports /invoicing (30 months) 1.2. Develop project management plan 1.3. Sub - consultant contract coordination and management 1.4. Design schedule development and updates per design milestone 1.5. Design kickoff meeting with City and internal Kimley -Horn design team 1.6. General project coordination with City f 4t 1.7. Design team coordination meetings 2. Design Support Services Based on the revised project scope Kimley -Horn has identified the need for additional survey, geotechnical services, a corridor style Phase 1 Environmental Site Assessment (ESA), and traffic counts for a warrant study for the intersection of Main Street and Schertz Pkwy. The following support scope will be completed to aide in Kimley- Horn's design: 2.1. Boundary, Topographic Design and Existing Utilities Survey — Majority of the additional survey needed for the updated project scope is to be utilized to support relocation of aerial facilities to underground as noted above, and was specifically requested by GVEC. Limited additional survey is needed along Main Street to support design for the project and this is also included in the additional survey areas 2.1.1. Existing utility refresh, to include securing new block maps, field locating 811 markings and processing data 2.1.2. Topographic Survey (for additional areas) 2.1.3. Identify and Locate Private Utility Connections within private property along both sides of corridor —to be utilized by franchise utilities to transfer services to underground facilities 2.1.4. ROW Mapping — Boundary Surveys for up to 49 parcels. This effort is required to establish confirmed ROW along Main Street and portions of Exchange Ave., and will be utilized to support development of plat and field notes for the proposed utility easement 2.1.5. Locate geotechnical soil borings 2.1.6. Prepare Plat and Field Notes for up to 32 parcels along Main Street 2.1.7. Survey reviews to be completed by the design team for the full survey scope presented in this sub task. 2.2. Pavement Design and Geotechnical Engineering — Obtain an additional 8 borings within both City and TxDOT ROW, up to a total depth of 120 vertical feet. Kimley -Horn will prepare a soil boring layout and coordinate final boring locations with the Geotech sub - consultant. Required lab testing and pavement design will be completed in accordance with both City and TxDOT design requirements and a report submitted to the City for review. This includes both flexible and rigid pavement sections along the project limits. Pavement designs will incorporate traffic counts obtained in Task 2.4. Kimley -Horn estimates that one (1) review will be completed by both the City and TxDOT to obtain approval for the proposed pavement design. 2.3. Environmental Phase 1 ESA with Cultural Review — Kimley- Horn's subconsultant will complete a database search to review available information to potentially locate the presence of Recognized Environmental Conditions (RECs) along the project corridor. A Historical Use and Regulatory Records Review will also be completed to determine the need for potential permitting with the Texas Historic Commission. Results of this Ph. 1 ESA will be presented in a corridor style report and will be in accordance with ASTM E 1527 -13 requirements. Completion of a Limited Site Investigation (LSI or Phase 2 ESA) and obtaining a permit with the Texas Historic Commission is not included in the basic scope of services as that information is unknown at this point. Supplemental Services have been included for additional environmental tasks that may be required. f 4t 2.4. Traffic Counts 2.4.1. Kimley -Horn will coordinate with a sub - consultant to perform Traffic Counts at multiple locations along Main Street. These counts will be utilized to support the Average Daily Traffic (ADT) for the proposed pavement design and the warrant study to be conducted at the intersection of Main Street and Schertz Pkwy 3. Land Acquisition Support This task will cover both pre- acquisition and acquisition services associated with the proposed utility relocations and miscellaneous easements along the project corridor. It is assumed that an easement will be needed along the entire northern ROW to house the aerial utilities that will be converted to underground. Based on available records, there are approximately 28 separate parcels along the northern ROW. Kimley -Horn estimates that a total of 24 easements will be needed for the proposed improvements, 15 of them to be obtained by Kimley- Horn's sub - consultant and 9 to be obtained by the City. Additionally, it is anticipated that approximately 4 easements will be needed along the southern ROW for miscellaneous improvements. Kimley -Horn will pursue two easements and the City will also pursue two easements for the southern ROW. The following sub -tasks represent the detailed work anticipated for Land Acquisition Support: 3.1. Kimley -Horn Right of Entry (ROE) support and coordination 3.2. Pre - Acquisition Services (Sub - Consultant) 3.2.1. Pursue signed Right of Entry for up to 39 Parcels. Estimated 10 weeks to obtain fully executed ROES, but this timeline could deviate pending response from the property owners. Task includes both general administration and meetings and coordination effort for Kimley- Horn's subconsultant 3.3. Acquisition Services (Sub- Consultant) (17 Parcels) 3.3.1. As part of this sub -task, Kimley- Horn's sub - consultant will obtain and cure title as needed, prepare documents for easement purchase, assist the City with acquiring the permanent easement, and assist with closing for up to 17 parcels. It is assumed that the City will coordinate with the remaining 11 property owners to secure an easement donation. Acquisition services have been excluded for these 11 parcels 3.4. Appraisal Services 3.4.1. Kimley- Horn's sub - consultant will obtain the services of an appraiser to provide an independent appraisal for each of the 17 parcels noted in 3.3. 3.5. Kimley -Horn Land Acquisition Support for 17 parcels noted in 3.3 — This task will cover general coordination efforts for Kimley -Horn staff during the land acquisition process. Fee associated with this task is assumed and additional services may be required pending the length of time required to obtain easements for all parcels noted. 4. Council and Public Meetings Through coordination with the City Kimley -Horn is assuming a total of four council and public meetings will be needed to support City staff with this project. The following tasks will be completed for each: Kimley)>>Horn Page 5 4.1. Council and Public Meetings (Assume 2 each) 4.1.1. Coordinate with City to discuss content for presentation 4.1.2. Develop presentation and exhibits 4.1.3. Present at council and public meetings 4.1.4. Prepare meeting notes and send to City staff 5. 70% Design With the revised scope and the significant impacts to utility relocations, Kimley -Horn recommends adding in a 70% design phase to allow for necessary coordination efforts to properly address proposed conflicts and relocations. The following scope will be included as part of the 70% design phase: 5.1. Prepare General Sheets and Tasks, to include cover, sheet index, general notes, project layouts, horizontal alignment data, and complete quantity takeoffs and summary sheets 5.2. Utility Coordination — Significant utility coordination efforts will be required to properly coordinate relocation of utilities within the ROW 5.2.1. Coordinate with GVEC for aerial relocations. GVEC is the primary pole owner 5.2.2. Coordinate with all franchise utilities within ROW impacted by proposed improvements 5.2.3. Update Utility Layout Sheets with revised survey data 5.2.4. Identify conflicts with proposed improvements and prepare utility conflict matrix 5.2.5. Prepare draft utility coordination report 5.2.6. Attend kickoff meeting and subsequent utility coordination meetings with impacted utilities (Est. 3 total meetings). Draft and submit meeting notes 5.2.7. Submit draft utility coordination report and conflict matrix It is anticipated that all private utility connections for gas, electric, telephone and cable will be handled by the corresponding franchise utility owner. Locations of proposed utility pedestals for underground services will be provided by franchise utility owners to Kimley -Horn to be incorporated into Kimley -Horn base files and proposed design. 5.3. Roadway and Drainage — Kimley -Horn will complete roadway design tasks and prepare 70% level construction drawings in accordance with tasks listed in the project work plan. It is assumed that the horizontal roadway geometrics including alignments, pedestrian improvements and the typical section will not require significant revisions to what was submitted in the final conceptual layouts. Kimley -Horn will design vertical profiles, street cross sections, and intersection layouts for the impacted roadways, design sidewalk drain flumes at Randolph and Williams intersections, and design the relocation of a single storm drain inlet at the southwest corner of Main Street and Schertz Pkwy 5.4. Traffic 5.4.1. Traffic Study /Warrant Analysis at Main Street and Schertz Pkwy — Through coordination with City Staff it was requested that Kimley -Horn complete an analysis of the existing traffic patterns at Main Street and Schertz Pkwy to determine if improvements are warranted to reduce congestion for outbound Main Street traffic. Kimley -Horn will utilize traffic counts obtained in Task 2 and conduct a warrant analysis to determine if signalization or modification to the Main Street typical section is required at this intersection. f 4t 5.4.2. Prepare detailed traffic control plan to include construction phasing typical sections, phasing project layouts, sequence of work, construction phasing plan sheets and detour and barricade plans. Kimley -Horn assumes that a total of three (3) phases with dual steps will be required to construct improvements and maintain effective traffic flow. 5.4.3. Prepare pavement markings and signage plans 5.5. Water and Wastewater Relocation — Complete relocation of water and wastewater lines from west of Lindbergh to Schertz Pkwy, including necessary tie -ins to intersecting streets. This may include the upsize of the existing mains at sizes to be determined by the City, up to 12" in diameter. Kimley -Horn will design and produce construction drawings in accordance with tasks listed in the project work plan, including developing a list of project specific and special details, governing specifications, special specifications and special provisions, complete a quantity takeoff with quantity summary sheets and provide support for the development of an opinion of probable construction cost. 5.6. Landscape Architecture 5.6.1. Programming and Schematic Design, Finalize Design Vocabulary Intent 5.6.1.1. After the submission of the final conceptual drawings, City staff provided direction to modify the planned approach for monument structures along the corridor. The previously anticipated gateway structures that spanned the width of the roadway will be replaced by single column monument at locations noted in the project understanding. The previous concept and design vocabulary was developed specifically for a spanned archway. With the decision to transition to single column monuments Kimley -Horn and its sub - consultant will need to re- evalute the design vocabulary specific to the new monuments, which will also be used for district markers, metal screens, street furniture and signage 5.6.2. Easement and Utility Impact Area Assessment — Kimley -Horn will assess the proposed area to be utilized for a utility easement and provide recommendations for landscape and irrigation improvements. 5.6.3. ROW and Individual Parcel Coordination and Recommendations — Similar to task 5.6.1, Kimley -Horn will evaluate existing ROW conditions and make recommendations on replacement of existing or installation of new landscape features along the full ROW within the project limits. Items recommended with this task will be incorporated into the landscape construction and irrigation drawings. 5.6.4. Signage and Wayfinding coordination — Design intent and graphic details will be developed by Kimley- Horn's sub - consultant per task 5.6.1. Kimley -Horn will coordinate signage and wayfinding improvements along the Main Street corridor, and areas along Schertz Pkwy, Hwy 78 and FM 1518 that are adjacent to Main Street. It is expected that additional signage and wayfinding improvements beyond these limits will be completed by the City at a later date 5.6.5. Prepare construction drawings and specifications for landscape and irrigation components in accordance with the latest conceptual drawings. It is still unclear the limits of total irrigation improvements. Kimley -Horn has estimated time for irrigation design and development of construction drawings. Should the effort required to complete final f 4t irrigation limits exceed the planned effort, Kimley -Horn will coordinate with City staff to authorize supplemental design services. 5.7. Illumination 5.7.1. Photometric Analysis — Update analysis and exhibits per revised pedestrian improvements, street lighting and monument structures. As part of this analysis Kimley -Horn will review bulb alternatives and coordinate with City on final feature selection. Uplight design will comply with necessary design codes that may be implemented from the adjacent military base. 5.7.2. Lighting Design — Design street lighting, receptacles and monument lighting layouts along project corridor. Plan sheets will be produced to include tasks listed in the project work plan. 5.8. Structural Design — Based on the revised scope of work, the structural design no longer includes spanned archways, rather, it will include the proposed column footings and special drill shafts needed for street lighting. Design will be based on soil conditions listed in the geotechnical report and the final structures approved by City. 5.9. Miscellaneous 5.9.1. Prepare survey control layout sheets and easement strip map 5.9.2. Prepare tree preservation and mitigation table and plan sheets 5.9.3. Prepare SW3P narrative and plan sheets 5.10. Details and Specifications — 70% phase will consist of compiling design standards and developing a list of all governing specifications, special specifications and special provisions 5.11. TOOT Meetings and Coordination 5.11.1. Prepare for and attend separate coordination meetings with multiple TOOT groups to obtain consensus for the proposed pavement design, roadway improvements and traffic control plan, drainage reviews, water and wastewater improvements, and illumination and landscape improvements 5.12. Permitting 5.12.1. TDLR — Kimley -Horn will engage a Registered Accessibility Specialist (RAS) to register the project and complete a preliminary plan review of the 70% construction drawings 5.12.2. TOOT Utility Installation Request (UIR) — Kimley -Horn will coordinate and meet with TOOT throughout this design phase and initiate the UIR process. It is assumed that the UIR will be approved by TOOT prior to the project bid 5.13. Internal QA /QC 5.14. 70% Plans Submittal and Responses 5.14.1. Prepare complete submittal of all disciplines and submit plans, list of details and specifications, and updated OPCC. Improvements associated with Lindbergh Street reconstruction will be incorporated into the Main Street plan set 5.14.2. Attend one (1) Design Review Meeting with City to discuss 70% submittal documents and City review comments 5.14.3. Prepare comments to responses utilizing bluebeam or adobe software and submit to City for approval of the 70% design phase. Adjustments to design and plans from City review comments will be completed during the next design phase. f 4t 6. 95% Design Kimley -Horn will further progress the construction drawings, specifications and OPCC to a 95% design level. The following tasks for the 95% design phase will supplement tasks noted in Task 5 (70% Design): 6.1. General 6.1.8. Prepare construction schedule to develop project duration 6.5. Water /Wastewater 6.5.1. Water 6.5.1.1. Assist City with valve shutdown test 6.5.2. Sewer 6.5.2.1. Prepare abandonment sheets 6.10. Details and Specifications 6.10.3. Prepare special provisions 6.10.4. Prepare special specifications 6.10.5. Prepare special conditions 6.10.6. Prepare draft contract documents and specifications package 7. Final Design Kimley -Horn will review City comments provided for the 95% design drawings and attend a design review meeting to coordinate any final modifications to the plans. Construction drawings, specifications, contract documents and the OPCC will be finalized. Kimley -Horn will complete a final quality control review of the plans, specifications and OPCC. This task assumes that the general project scope remains intact and only minor revisions to the improvements will be required. Permanent easement staking for up to thirty (30) easements will be completed in conjunction with the final design phase. Kimley -Horn will submit signed and sealed plans and specifications with the final OPCC for this task. Additionally, Kimley -Horn will pursue an approved UIR permit from TOOT during this phase, and final signed and sealed plans will be submitted to TDLR within 20 -days of seal date. 8. Procurement Kimley -Horn will complete the following tasks during the procurement phase: 8.1. Assist City with project advertising 8.2. Prepare meeting agenda and attend pre -bid meeting 8.3. Prepare pre -bid meeting notes 8.4. Document and respond to Contractor questions 8.5. Prepare and issue up to two (2) Addenda 8.6. Attend bid opening 8.7. Contractor qualification and bid evaluation 8.8. Prepare bid tabulation 8.9. Assist City with bid negotiations 8.10. Prepare construction contract award recommendation letter Kimley)>>Horn Page 9 8.11. Prepare conformed plan set 9. Construction Phase Services 9.1. Pre - Construction Meeting 9.2. Progress meetings and site visits (est. 18 -month construction schedule) 9.2.1. Monthly Construction Progress Meetings and site visits 9.2.2. Monthly standalone site visit (to occur two weeks after monthly progress meetings) 9.2.3. Prepare meeting notes for monthly progress meetings and submit within three (3) business days 9.2.4. Prepare construction observation report for each site visit 9.3. General Construction coordination Kimley -Horn will make site visits in accordance with proposed basic scope of work in order to observe the progress of the work. Such observations will not be exhaustive or extend to every aspect of Contractor's work. Observations will be limited to spot checking, selective measurement, and similar methods of general observation. Based on information obtained during site visits, Kimley -Horn will evaluate whether Contractor's work is generally proceeding in accordance with the Contract Documents, and Kimley -Horn will keep the City informed of the general progress of the work. Additionally, Kimley -Horn will not supervise, direct, or have control over Contractor's work, nor shall Kimley -Horn have authority to stop the Work or have responsibility for the means, methods, techniques, equipment choice and usage, schedules, or procedures of construction selected by Contractor, for safety programs incident to Contractor's work, or for any failure of Contractor to comply with any laws. Kimley -Horn does not guarantee the performance of any Contractor and has no responsibility for Contractor's failure to perform its work in accordance with the Contract Documents. 9.4. Pay Estimate Reviews (monthly and final payment) 9.4.1. Kimley -Horn will review and approve or take other appropriate action in reviewing Contractor application for payment, including recommendations to reject request for payment if quantities are not accurate and in line with the Contract Documents or progress of work 9.5. Shop Drawings /Submittals Reviews 9.5.1. Kimley -Horn will review and approve or take other appropriate action in respect to Shop Drawings and Material Submittals and other data the Contractor is required to submit, but only for conformance with the information given in the Contract Documents. Such review and approvals or other action will not extend to means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction or to related safety precautions and programs 9.6. Request for Information (RFIs) 9.6.1. Kimley -Horn will respond to reasonable and appropriate Contractor requests for information and issue necessary clarifications and interpretations of the Contract f 4t Documents to the City as appropriate to the orderly completion of Contractor's work. Any variations from the Contract Documents will require authorization and approval from the City 9.7. Request for Proposals (RFPs) and Change Orders (COs) 9.7.1. Kimley -Horn will review up to two (2) change orders or request for proposals requested by the City 9.8. Substantial and Final Completion Walk- Throughs 9.8.1. Kimley -Horn will conduct a substantial and final completion walkthrough with the City to determine if the completed Work of Contractor is in general conformance with the Contract Documents. Kimley -Horn will develop a list of deficient items at the conclusion of the substantial completion walk and submit to the City and Contractor. Upon notification by the Contractor and City that deficient items have been addressed to the City's satisfaction, Kimley -Horn will recommend final payment to the Contractor and submit a Notice of Acceptability of Work 9.9. TDLR Inspection — Kimley- Horn's sub - consultant will complete a post construction inspection in conjunction with the substantial completion walk to review final improvements and prepare and submit a violations /no- violations letter. Violations will be required to be addressed by the Contractor before the project can be officially closed out with TDLR. Kimley -Horn will help the City coordinate violations with the Contractor and complete a post TLDR walk with City staff to confirm violations are properly addressed. 10. Record Drawings and Project Closeout 10.1. Prepare Record Drawings from Contractor As- Builts 10.1.1. The Contractor is responsible for providing a redlined set of construction drawings to Kimley -Horn identifying all changes made to the approved design during construction. Kimley -Horn will prepare and submit a draft set of record drawings to the City for review and comment. Kimley -Horn will review City comments, update record drawings as required and submitted final record drawings for project closeout. 10.2. Deliverables 10.2.1. One (1) CD containing final record drawings in .pdf format 10.2.2. One (1) CD with final unsealed drawings in CADD (.dwg) or Microstation (.DGN) format 11. Reimbursable Project Expenses 11.1. Mileage for site visits and meetings and miscellaneous project expenses. Mileage will be reimbursed based on the current standard business mileage rate of $0.625 per mile (estimated at 40 mi /RT). This sub -task also includes miscellaneous project expenses that may be encountered throughout the project. 11.2. Large scale plotting for any document or plot in excess of 11" x 17" f 4t SUPPLEMENTAL SERVICES Kimley -Horn has coordinated with each sub - consultant and identified potential areas that may require supplemental design services to support this project. The extent of many of these services are still unknown at this point, but in an effort to capture potential costs an approximate fee is included in the work plan. The tasks below provide a brief outline of the proposed supplemental services and will only be completed upon written authorization from the Client. Kimley -Horn will coordinate development of a fee proposal with necessary sub - consultants for each supplemental service request and submit to the City for review. 1. Topographic Survey 1.1. Plat and Field Notes for utility easements for up to an additional twelve (12) parcels 1.2. Permanent Easement Staking for up to an additional twelve (12) parcels, to occur simultaneously 1.3. General surveying services that may be warranted as the design progresses 2. Geotechnical Engineering 2.1. Miscellaneous geotechnical engineering services that maybe required after initial meetings are conducted with TxDOT 3. Environmental Services 3.1. Limited Site Investigation (LSI) — Includes up to 14 soil borings in the event the Phase I ESA recommends completion of an LSI. Actual number of soil borings will be confirmed at the conclusion of the Phase 1 ESA, and a revised scope and fee proposal will be submitted based on the confirmed scope of work. 3.2. Effluent Discharge Sampling (for up to 3 events) 4. Land Acquisition Services 4.1. Supplemental Land Acquisition Services that are unspecified at this time. In the event the City requires additional land acquisition support to pursue easements outside the scope noted in the base services, Kimley -Horn will coordinate with the sub - consultant and submit an additional services proposal for the additional effort. Condemnation support is specifically excluded from this proposal but can be completed by Kimley -horn and its sub - consultant if necessary. 5. Subsurface Utility Engineering 5.1. Kimley -Horn will develop a SUE plan identifying the proposed limits of QL -A and B needed when the utility impacts are better understood. It is assumed that SUE services will occur towards the end of the 70% design phase and design adjustments to the street lighting, utilities and drainage inlet will be made once the SUE deliverable is received during the 95% design phase. 5.2. Effort included in this supplemental service task is approximate only. Kimley -Horn will coordinate with its SUE sub - consultant to obtain a formal scope and fee when the overall SUE needs are better understood, and submit to the City for review and authorization 6. Miscellaneous Design 6.1. This task includes supplement funds for miscellaneous design services that may be warranted as the project progresses. In the event an additional service is identified or additional funds are f 4t needed to cover another supplement service task, Kimley -Horn will prepare a scope and fee proposal for the specific request and submit to the City for review and authorization. ASSUMPTIONS The following tasks document assumptions made by Kimley -Horn for development of this scope and fee proposal: 1. Project limits along Main Street range from Curtiss Avenue to Schertz Pkwy 2. Twelve (12) month design schedule anticipated 3. Kimley -Horn will transition into the 70% design phase once the new task order is authorized. Task 5.6.1 will be completed at the beginning of the 70% design phase to secure the design vocabulary /intent so landscape improvements and design can proceed 4. Lindbergh street reconstruction improvements will be incorporated into the Main Street design documents. 5. Separate pavement designs will be required for flexible and rigid pavements for both City and TxDOT roadways. It is assumed that TxDOT will allow the proposed pavement section within their ROW to match existing, or provide the updated pavement section based on their internal analysis. 6. Four single column monument structures are planned for project corridor. City will select preferred option of monument structures prior to continuation of design documents for landscape features 7. Detailed hydrology and hydraulic modeling will not be required. Drainage improvements will be limited to the flumes noted at the intersections of Randolph Ave. and Williams St., and the relocation of a single storm drain inlet at Main Street and Schertz Pkwy 8. Landscape /hardscape features will remain at grade (not below ground) 9. Three traffic control phases and detour routes will be sufficient 10. Festoon lighting will be designed for two (2) intersections 11. Lighting will be incorporated into the monument structures 12. Up to three (3) up lights for landscaping and signage features 13. Up to six (6) electric outlets will be provided, located at monument and /or landscaped areas 14. Street and pedestrian lighting will be provided by a single pole and fixture 15. Up to two (2) custom design foundation designs for light poles 16. Land acquisition services will be as noted in Task 3 17. All permit fees will be paid by the City 18. Partial TxDOT ROW will be impacted and a UIR will be developed and submitted. No temporary construction driveways will be required on TxDOT roadways 19. Improvements will remain outside of Union Pacific Railroad (UPRR) ROW 20. One round of combined City (and TxDOT if applicable) comments will be addressed at each design milestone 21. City will utilize Request for Competitive Sealed Proposals (RFCSP) Bid Format 22. All improvements will be bid out as a single project 23. Eighteen (18) month construction schedule anticipated 24. No variances required for TDLR inspection Kimley)>>Horn Page 93 EXCLUSIONS The following services are excluded from the basic scope of this project, but can be completed by Kimley - Horn upon execution of an additional service should the City request it: 1. Design of archway structures 2. Gas relocation design 3. Drainage design services a. Kimley -Horn will evaluate options to maintain street flow drainage at intersections where bulb outs are installed b. An underground storm drain system is not located along the complete Main Street corridor, other than a cross drainage pipe at the Pfeil street intersection that outfalls to TxDOT SH 78 and a single pipe between Pfeil Street and Schertz Pkwy. Designing improvements that require connections to underground drainage would require the installation of a complete underground network. Additionally, this area is within the 100 - year floodplain and has a substantial contributing watershed, therefore 2- dimensional modeling would be required to adequately size any proposed storm drain improvements 4. Traffic or pedestrian signal design S. Condemnation support for land acquisition services 6. Design for special or decorative retaining wall. If retaining walls are required, it is assumed a standard concrete retaining wall less than 3 -foot in height will be sufficient 7. Design of fountains, pools, or other special features 8. Railroad coordination and permitting 9. Additional round of comments to what is specified under Assumptions 10. Milestones in addition to what is proposed for this project 11. Any other services not listed in the basic services SCHEDULE Kimley -Horn estimates a total design schedule of twelve (12) months for this project. Delays in obtaining information from utility providers and the selected placemaking theme from the City could impact the proposed schedule and submission of final deliverables. Additionally, delays in obtaining approved right of entry and fully executed easements could delay both completion of design documents and construction start. Kimley -Horn will develop a detailed design schedule to include all scope of services upon execution of this task order assignment. FEE AND BILLING Kimley -Horn will perform the above outlined basic scope of services, including reimbursable project expenses and sub - consultant services, for a lump sum fee of $1,766,225. Supplemental sub - consultant services were identified based on our understanding of the project, and an amount of $407,680 has been included in this scope and fee proposal to support the proposed design. The total fee for basic and supplemental services reflective of the scope of services presented within this proposal is a lump sum amount not to exceed amount of $2,173,905. Should additional services be required, Kimley -Horn will coordinate with necessary sub - consultants to obtain a proposal for submittal to the City and will begin work upon formal authorization to proceed. The task and fee summary below provides a breakdown of f 4t the basic and supplemental services, and can be further referenced in the project work plan included as Attachment 1. Task Description of Service Amount Basis of Compensation BASIC SERVICES 1 1 Project Management $ 134,170.00 [ Lump Sum ] 2 Design Support Services $ 200,300.00 [ Lump Sum ] 3 Land Acquisition $ 329,730.00 [ Lump Sum ] 4 Council and Public Meetings $ 34,100.00 [ Lump Sum ] 5 70% Design $ 517,205.00 [ Lump Sum ] 6 95% Design $ 258,360.00 [ Lump Sum ] 7 Final Design $ 96,950.00 [ Lump Sum ] 8 Procurement $ 26,635.00 [ Lump Sum ] 9 Construction Phase $ 144,090.00 [ Lump Sum ] 10 Record Drawings and Project Closeout $ 14,685.00 [ Lump Sum ] 11 Reimbursable Project Expenses $ 10,000.00 [ Lump Sum ] Total Compensation (BASIC SERVICES) $ 1,766,225.00 I Lump Sum ] SUPPLEMENTAL SERVICES S -1 Topographic Survey $ 49,750.00 [ Lump Sum ] S -2 Geotechincal Engineering $ 10,000.00 [ Lump Sum ] S -3 Environmental $ 72,930.00 [ Lump Sum ] S -4 I Land Acquisition $ 50,000.00 [ Lump Sum ] S -5 Subsurface Utility Engineering (SUE) $ 125,000.00 [ Lump Sum ] S -6 Miscellaneous Design $ 100,000.00 [ Lump Sum ] Total Compensation (SUPPLEMENTAL SERVICES) $ 407,680.00 [ Lump Sum] Total Compensation (BASIC + SUPPLEMENTAL SERVICES) $ 2,173,905.00 [ Lump Sum] Kimley -Horn will submit monthly progress invoices to Client in accordance with terms and conditions of executed professional services contract. f 4t We appreciate the opportunity to be of service to the City and look forward to successfully completing this project. Please don't hesitate to contact me at stephen.aniol @kimley- horn.com or (210) 321 -3404 should you have any questions on the proposed scope and fee. Sincerely, KIMLEY -HORN AND ASSOCIATES, INC. TBPE# 928 By: Stephen J. Aniol, P.E. Senior Project Manager Attachments 1— Project Work Plan CITY OF SCHERTZ Foc/lo-i- tompos.1 Breakdown for Professional Services Main Street Revitalization Final Design On-Call Engineering Services, Task Order - 08 Kimley-Horn and Associates, Inc, 8/1612022 John Nowak, PE Stephen Aniol, PE ;ITT Work Pan - 1 of 5 Project Name: Des! A Firm4 Project Manager Wm Main Street Revitalization Final Design On-Call Engineering Services, Task Order - 08 Kimley-Horn and Associates, Inc, 8/1612022 John Nowak, PE Stephen Aniol, PE ;ITT Work Pan - 1 of 5 CITY OF SCHERTZ Foc/lo-i- tompos.1 Breakdown for Professional Services Main Street Revitalization Final Design On-Call Engineering Services, Task Order - 08 Kimley-Horn and Associates, Inc, 8/1612022 John Nowak, PE Stephen Aniol, PE ;ITT W.n, Pan - 2 of 5 Project Nam.: Des! A Firm4 Project Manager Wm Main Street Revitalization Final Design On-Call Engineering Services, Task Order - 08 Kimley-Horn and Associates, Inc, 8/1612022 John Nowak, PE Stephen Aniol, PE ;ITT W.n, Pan - 2 of 5 CITY OF SCHERTZ Foc/lo-i- tompos.1 Breakdown for Professional Services Main Street Revitalization Final Design On-Call Engineering Services, Task Order - 08 Kimley-Horn and Associates, Inc, 8/1612022 John Nowak, PE Stephen Aniol, PE ;ITT W.n, Pan - 3 of 5 Project Nam.: Des! A Firm4 Project Manager Wm Main Street Revitalization Final Design On-Call Engineering Services, Task Order - 08 Kimley-Horn and Associates, Inc, 8/1612022 John Nowak, PE Stephen Aniol, PE ;ITT W.n, Pan - 3 of 5 CITY OF SCHERTZ Foc/lo-i- tompos.1 Breakdown for Professional Services Main Street Revitalization Final Design On-Call Engineering Services, Task Order - 08 Kimley-Horn and Associates, Inc, 8/1612022 John Nowak, PE Stephen Aniol, PE ;ITT W.n, Pan - 4 of 5 Project Nam.: Des! A Firm4 Project Manager Wm Main Street Revitalization Final Design On-Call Engineering Services, Task Order - 08 Kimley-Horn and Associates, Inc, 8/1612022 John Nowak, PE Stephen Aniol, PE ;ITT W.n, Pan - 4 of 5 CITY OF SCHERTZ Foc/lo-i- tompos.1 Breakdown for Professional Services SERVICES Main Street Revitalization Final Design On-Call Engineering Services, Task Order - 08 Kimley-Horn and Associates, Inc, 8/1612022 John Nowak, PE Stephen Aniol, PE W.n, Pan - 5 of 5 ;ITT Project Nam Des! A Firm4 Project Manager Wm SERVICES Main Street Revitalization Final Design On-Call Engineering Services, Task Order - 08 Kimley-Horn and Associates, Inc, 8/1612022 John Nowak, PE Stephen Aniol, PE W.n, Pan - 5 of 5 ;ITT RESOLUTION NO. 22 -R -91 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A TASK ORDER AGREEMENT WITH KIMLEY -HORN ASSOCIATES, INC., FOR PROFESSIONAL ENGINEERING AND ARCHITECTURAL - RELATED SERVICES ON THE MAIN STREET IMPROVEMENT PROJECT, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City Council of the City of Schertz, TX has previously identified a goal of improving pedestrian access and aesthetics in the Main Street Corridor; and WHEREAS, the City Staff of the City of Schertz (the "City ") has determined that the City requires professional services related to Engineering and Architectural elements for the Main Street corridor; and WHEREAS, Kimley -Horn Associates, Inc. is able to provide the Engineering and Architectural services; and WHEREAS, pursuant to Section 252.022(a)(4), the City is not required to seek bids or proposals with respect to a procurement for personal, professional, or planning purposes; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with Kimley -Horn Associates, Inc. pursuant to the Task Order Agreement attached hereto as Exhibit A (the "Agreement ") for $2,173,905.00. ' • • • • THAT: Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with Kimley -Horn Associates, Inc. in substantially the form set forth on Exhibit A and to execute further amendments as necessary not to exceed a total expenditure amount of $2,173,905.00. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 6 ' day September, 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50077397.1 EXHIBIT A PROFESSIONAL SERVICES AGREEMENT 50077397.1 A -1 Agenda No. 2. CITY COUNCIL MEMORANDUM City Council September 6, 2022 Meeting: Department: Parks, Recreation & Community Servic Subject: Resolution No. 22 -R -92 - Consideration and /or action authorizing an application for the Community Coalition Partnership COVIDD-19 Grant from the San Antonio Council on Alcohol and Drug Awareness, and receive funds if awarded, in an amount up to $100,000 to purchase shade structures for Cypress Point Park. (B. James /L. Shrum) BACKGROUND The San Antonio Council on Alcohol & Drug Awareness approached city staff about the Community Coalition Partnership COVID-19 grant and the opportunity to potentially fund some quality of life projects in Schertz. The goal of the program is to fund amenities that enhance quality of life and provide respite for people as we recover from the COVID -19 pandemic. The coalition has been funding many projects such as playgrounds and shade structures in other cities and counties in the greater San Antonio area such as Boerne and Floresville. City staff has proposed a shade structure at Cypress Point Park to enhance the experience at that park. Residents in northern Schertz will be able to enjoy the playscape more often with shade structures in place, giving them a place to come together as a community as we recover from the COVID-19 pandemic. GOAL Apply for funding from SACADA to install shade structures at Cypress Point Park. The proposal includes one large shade over the slide and climbing structures, and the removal of the existing swings and replacement with a new bay of swings with integrated shade. COMMUNITY BENEFIT The residents of northern Schertz will have much needed shade over the playscape features and will be able to enjoy the park at hotter times of the year more often. SUMMARY OF RECOMMENDED ACTION Approve Resolution R -22 -92 authorizing an application for the Community Coalition Partnership for COVID-19 Grant from the San Antonio Council on Alcohol and Drug Awareness, and receive funds if awarded, in an amount up to $100,000 to purchase shade structures for Cypress Point Park. FISCAL IMPACT There is no match requirement for the grant and no cost to the city beyond staff time to manage the construction process. SACADA is partnering with local cities and counties to spend their awarded grant funds as part of the Community Coalition Partnership COVID -19 Grant. RECOMMENDATION Approve Resolution 22 -R -92. Attachments Cypress Point Shade structure Quote Cypress Point Shade Structure Plan Resolution 22 -R -92 Cypress Point shade 1 1 4 1 1 3 1 1 2 1 1 1WRIVIR, >• 11 W1, COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353 -9599 Fax: (281) 353 -2265 Terms: Net 30 days QUOTE #Q74663 Date: 08129/2022 Project: 28180 Created By: Ed Puente Quote Name: Cypress Point Park - 5526 Cypress Pt Ra 4 DISCBB Proposal includes Discount on BuyBoard Purchase, BuyBoard Contract #592 -19 SHADE KSHADEHIP Custom Rectangular Hip Shade Canopy, 38'x 34'x 14.5' eave height with glide elbows, four 16' columns mounted on base plates 6 " -18" below grade, by Superior Shade PIERS36X132 Concrete piers for pavilion & canopy columns, with anchor bolts 36 "x132" set if required, with steel rebar reinforcement, By: Kraftsman ENG622 Engineer Sealed Drawings of Shade Canopy and Foundations by Superior Shade SWING with Shade RSW3516G 2 Bay Single Post Swing with Shade, 6 518" Posts, 8' Height, IPEMA Certified and ASTM F1487 -17 Compliant, by Superior Playgrounds PIERS36XO72 Concrete piers for swing with shade. By: Kraftsman 36 "x72" 90015108XX Belt swing seats S -02, 8' galvanized chain set. Includes one 8' beam pair of seats and hardware for one bay, by Superior Playgrounds 90015130XX Full Bucket Seats with galvanized chain and hardware, (1) pair, 8' beam for (1) bay, by Superior Playgrounds APS- Swing Wear Mat, 3'x5'x2 ", by Action Play Systems 3'x5'x2" SWINGMAT SRPSURCHG Material Surcharge on Playground equipment by Superior Recreational Products REMOVAL of EXISTING SWING (to be hauled off and reset at new location by City) REMOVE Removal of existing equipment By Kraftsman. City of Schertz staff to haul off and reinstall at another location. Initials L. 210- 619 -1850 ® 210 - 619 -1853 $0.00 $22,657.20 $22,657.20 $4,070.00 $16,280.00 $1,200.00 $1,200.00 $9,836.00 $9,836.00 $2,560.00 $7,680.00 red, yellow, $206.00 $206.00 green, blue, black or tan red, yellow, $422.00 $422.00 green, blue or black $193.33 $386.66 $1,935.84 $1,935.84 $1,750.00 $1,750.00 Total: $81,965.27 2 11 , l Special Terms and Conditions Items not included: These items are not included: Finish landscaping, sodding or seeding of disturbed areas. All disturbed areas to be leveled and raked out. Concrete lead walks or adjoining observation concrete deck areas. Storm Water Pollution Controls for project site. Temporary security fence during construction. Patching of existing concrete decorative coatings, staining, coloring, or surfacing if any existing concrete deck is removed during excavation for piers. Buy Board: Proposal is submitted with applicable discounts per Buy Board program to reflect established discounts. Sales Tax Exempt: Sales tax is not included in prices quoted. Customer is to supply Sales Tax Exemption or Sales Tax Resale certificate at time of acceptance of proposal, or sales tax will be added to final contract and invoicing for the project. Insurance Terms: Kraftsman will supply a certificate of insurance verifying the limits of coverage. See terms page for details and charges for naming additional insured parties or adding special coverage's if required. Credit Card terms: If paying by American Express, there is a 6% processing fee charge. If paying by Visa or Master Card, there is a 4% processing fee charge. Monthly Progress Billings All work completed and materials stored as of the last day of the month shall be billed on or before the 25th of said month. Payments to be received by the 15th of the following month. Shipping Charges Unless noted otherwise on quote, all shipping and handling charges on quote are firm for duration of 90 days. No Bonding Included: No performance, or payment bonds, and /or maintenance bonds are included. These are available upon request at additional cost for the bonds and processing. Delivery and Unloading: If Installation is purchased: Kraftsman is responsible for ensuring that adequate staff and equipment resources are available for timely off - loading, safe handling, and secure storage of equipment upon receipt from motor freight carrier of installed product shipments. Unloading of materials from the truck will potentially require material handling equipment, i.e. forklift, pallet jack(s), to properly remove equipment from the delivery truck. In Most Cases when Kraftsman is installing a project the product will be received at Kraftsman's Warehouse and stored until needed on the project. Then transported to the site at the time of installation. Initials 2 11 , l COMMERCIAL PLAYGROUNDS & WATER PARKS 19535 Haude Road Spring, TX 77388 Phone: (281) 353 -9599 Fax: (281) 353 -2265 Locating for Underground Utilities: Project: 28180 Created icy: Ed Puente Quote Name: Cypress Point Park - 5525 Cypress Pt • Kraftsman will call and arrange for utility locating with the public utilities stake out providers. All Public Utilities, including Phone, Electrical, Gas, Cable, and Fiber Optics are to be staked prior to installation. Kraftsman will arrange with Public Utility Stake Out providers for a date that this is to be completed prior to Kraftsman arriving on site. • Customer is to locate, mark, and provide information for all privately owned utilities that are not marked by the Public Utility providers, for all utility service lines below grade that are privately owned. These will include any and all of the following: electrical, water lines, gas lines, irrigation lines, sewer and storm lines, cable service lines, fiber optic or other IT lines, which are privately owned by the property owner. • Kraftsman is not responsible for any underground utilities which are not marked or located by the owner or public utilities stake out providers. Damages to underground utilities for electrical, water, irrigation, and other listed above will not be repaired by Kraftsman and will be the owner's expense and responsibility. Installation: Installation quoted includes: Haul off of soil and concrete spoils from project site; or distribution and leveling of any excess soils from excavation, if there is an area approved by customer for filling low areas on the facility. Assembly of all frame work, installation of fabric and cable system, and all equipment necessary for installation. Pier Sizes Quoted: Pier sizes and prices quoted are subject to final engineering review and may change upon soils reports and engineering being completed. Any additional charges will be presented for approval prior to starting construction. Care, Maintenance, and Warranties of Canopies: Fabric Shade Canopies are designed to withstand normal wind loads and weather conditions, and will provide years of sun, heat, hail & UV protection with minimal maintenance. Warranties shall be void if damage to or failure to the shade structure is caused by contact with chemical, misuse, vandalism, fireworks or acts of God, including but not limited to, ice, snow or wind in excess of the applicable building code parameters. All fabric tops are warranted for sustained winds up to 76 mph and for gusts of up to 3 seconds duration up to 90 mph with no snow or ice accumulation. Damage caused by flying debris is not covered. Fabric is not warranted where it is installed on a structure that is not engineered or built by the manufacturer. Acts of Nature: Fabric Shade Canopy warranties do not cover natural disasters, such as earthquakes, shifts in terrain or tornados. If the structure is installed in an area exposed to hurricanes, removal of the shade fabric is required when a hurricane warning is issued. Structures are warranted for winds up to 145 mph, only if the shade canopy fabric has been removed as per requirements by the manufacturer. Care must be taken during removal of canopies so as not to damage the fabric or connection points and hardware. Contact Kraftsman or the manufacturer of the canopy if there are questions in regards to proper removal and reinstallation processes and procedures. Project Completion: Allow 2 to 4 weeks for preparation of plans, drawings, and submittals after acceptance of proposal provided that the following has been completed and approved by the customer: Project product submittals reviewed, approved and returned. Completed Color selection sheet (signed and dated) Physical project address All contact names and phone numbers Exemption certificate Deposit per contract Building Permits: Building permits are not included or provided. Engineer stamped plans are not included. Initials COMMERCIAL PLAYGROUNDS & WATER PARKS 1S535HmudaRoad Spring, TX773OO Phone: (381)353-S5S9 Fax: (3O1)3S3-22G5 Project: 28180 Created By: euPuente Quote Name: Cypress Point Park -5szm Cypress Pt Lead Times: Lead Times are after approval of all Initial submittals/colors, and being once the order is placed with the manufacturer. SupariorPlayground - leadUmefor items bo ship hs14 weeks for steel playgrounds, 15 weeks for recycled plastic playgrounds, and 20 weeks for rope climbers Force88mjemune: Each Party shall be excused from liability for the failure or delay in performance of any obligation under this Agreement (other than failure to make payment when due) by reason of any event beyond such Party's reasonable control including but not limited to Acts of God, fire, flood, explosion, earthquake, pandernic flu, or other natural forces, governmental orders or directives, war, civil unrest, acts of terrorism, accident, destruction or other casualty, any lack or failure of transportation facilities, any lack or failure of supply of raw materials, or any other event similar to those enumerated above. Such excuse from liability shall be effective only to the extent and duration of the event(s) causing the failure or delay in performance and provided that the Party has not caused such event(s) to occur. Notice ofa Party's failure or delay in performance due to force majeure must be given to the other Party within (20) days after its occurrence has become identified by the Party. All delivery dates under this Agreement that have been affected by force m jeurooha||bo tolled for the duration of such force majeure. In no event shall any Party be required to prevent or settle any labor disturbance or dispute, or to act outside of compliance with governmental orders or directives. Canopy Lead Times: Lead Times are after approval of all Initial submittals/colors, and being once the order is placed with the manufacturer. Shade Canopies with engineer sealed drawings - the lead time for the shade canopy to ship is 8-10 weeks. General Swings to be REMOVED by Kraftsman and set aside for City of Schertz staff to haul off and replace at another location. Initials 2 11 , l Bill To: Schertz, City of Terms: Net 30 days CONDITIONS OF SALE Ship To: Schertz, City of 1. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the contract. 2. No returns of merchandise will be accepted unless previously authorized in writing by Kraftsman. All returns are subject to restocking fee of 25% plus freight charges incurred for return to original shipment origination. 3. Title for all equipment is reserved by Kraftsman Commercial Playgrounds and Water Parks until payment in full is received. The right to enter the property and repossess said equipment is hereby granted to Kraftsman Commercial Playgrounds and Water Parks if payment is not rendered in accordance with the terms above. All payments made prior to repossession under this contract shall be forfeited to Kraftsman Commercial Playgrounds and Water Parks as cost incurred to recover the equipment. Repossession of product does not waive any damages or costs due as awarded by the court. 4. All collections or litigation concerning this contract shall be governed by the laws of the State of Texas, with venue in Harris County. 5. Kraftsman warranties the merchandise on this proposal to be up to the manufacturers published standards as to material and workmanship. See catalogs or attached drawings for specific layouts, warranties, and specifications. 6. Kraftsman reserves the right to review contract for final acceptance by management and to make corrections of clerical errors. 7. A service charge of 1.5% per month will be assessed on all past due amounts. 8. Payments to Kraftsman by credit card will incur a processing fee of 4% for Visa and MasterCard, and 6% for American Express 9. Installation services include all labor, equipment required to complete the job, and insurance coverage's as required by law. Extra installation charges will incur for abnormal sub surfaces, ie. rock, landfill, etc. Price quoted includes Kraftsman's standard insurance coverages of $2 million in General Liability & Completed operations, $1 million in Automobile Liability, $1 million per occurrence /$2 aggregate in Workman's Compensation. Any charges by Kraftsman's insurance carrier or agents for adding General Contractor or Owner as additional insured, waivers of subrogation, or changes to standard coverage shall be added to contract charges. No performance bond or labor and material payment bonds shall be provided by Kraftsman, unless listed as individual line item in proposal. 10. Kraftsman Commercial Playgrounds and Water Parks is not liable for damages to underground utilities, and irrigations systems during installation. It is the customers responsibility to locate all underground utilities. 11. Building permits required by local or state authorities & municipalities are not included and are the responsibility of the owner of the property, unless specifically included as a line item in the proposal. If you want Kraftsman to handle required permitting please contact our office and we will provide a quote if not included as a line item within this proposal. 12. This proposal may be withdrawn by Kraftsman if not accepted within thirty (30) days. Respectfully Submitted Date August 29, 2022 Ed Puente Acceptance of Proposal: The prices, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. If contract is placed with an attorney for suit or collection through probate, bankruptcy or other legal proceedings, customer agrees to pay all expenses and reasonable attorney fees incurred. Any verbal instructions, agreements, or promises are not valid unless written as part of this contract. Authorized Signature Authorized Signature Printed Name & Title PO #: Date of Acceptance WE STRONGLY RECOMMEND A RESILIENT FALL SURFACE BE INSTALLED UNDER ALL PLAY & FITNESS EQUIPMENT Thank You! We Appreciate Your Business! CYPRESS POINT PARK 0 8' 16' 32' Scale: 1/16" = 1' -0" PRELIMINARY DESIGN - NOT FOR CONSTRUCTION Pictures may not depict aCtUal proposed equipment Pictures may not depict actual proposed equipment RESOLUTION NO. 22 -R -92 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN APPLICATION FOR THE COMMUNITY COALITION PARTNERSHIP COVID-1.9 GRANT FROM THE SAN ANTONIO COUNCIL ON ALCOHOL AND DRUG AWARENESS, AND RECEIVE FUNDS IF AWARDED, IN AN AMOUNT UP TO $100,000 TO PURHCASE SHADE STRUCTURES FOR CYPRESS POINT PARK, AND OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, the City of Schertz owns Cypress Point Park and city staff has determined it has a need for shade over the playscape structure; and WHEREAS, the San Antonio Council on Alcohol and Drug Awareness approached city staff about the Community Coalition Partnership COVID -19 Grant and potential for funding quality of life projects in Schertz; and WHEREAS, the goal of the program is to fund amenities that enhance quality of life and provide respite for people as we recover from the COVID-19 pandemic; and WHEREAS, the shade structures proposed for Cypress Point Park will enhance the visitor experience and provide a place for residents in northern Schertz to come together as a community as we recover from the COVID -19 pandemic. • C • C • • `� THAT: Section 1. The City Council hereby authorizes an application for the Community Coalition Partnership for COVID-19 Grant from the San Antonio Council on Alcohol and Drug Awareness, and receive funds if awarded, in an amount up to $100,000 to purchase shade structures for Cypress Point Park. (in attached Exhibit A.) Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 6' day of September, 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50234811.1 A-1 Agenda No. 3. CITY COUNCIL MEMORANDUM City Council September 6, 2022 Meeting: Department: Engineering Subject: Resolution No. 22 -R -93 — Consideration and/or action approving a Resolution by the City Council of the City of Schertz, Texas, authorizing execution of a wastewater easement from San Antonio One Limited Partnership and San Antonio Three Limited Partnership relating to an existing wastewater main. (B. James /K. Woodlee /J. Shortess) BACKGROUND Currently, the City operates and maintains wastewater mains throughout the City's limits. A wastewater main was constructed which connects the Wiederstein Ranch Subdivision (EVO) to the Crest Oak Wastewater Main. The existing main was constructed and accepted by the City of Schertz and it was determined through title research that a wastewater easement agreement was not recorded previously. Staff recommends execution of the 0.657 acre wastewater easement in order to operate and maintain the existing wastewater main at the intersection of Cibolo Valley Drive and Old Wiederstein Road. GOAL To obtain authorization from Council to execute a wastewater easement agreement from San Antonio One Limited Partnership and San Antonio Three Limited Partnership for the relating to an existing sewer main on the property. COMMUNITY BENEFIT The proposed wastewater easement will allow maintenance of the existing public facilities. SUMMARY OF RECOMMENDED ACTION Authorize execution of the wastewater easement agreement from San Antonio One Limited Partnership and San Antonio Three Limited Partnership. FISCAL IMPACT There are no costs associated with Resolution 22 -R -93. r1qXK11UTTUTTNk11-17.VF ou Staff recommends Council approve Resolution 22 -R -93 and authorize execution of the wastewater easement agreement from San Antonio One Limited Partnership and San Antonio Three Limited Partnership. Attachments Wastewater Easement Exhibit 0.657 acre Wastewater Easement RESOLUTION NO. 22 -R -93 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A WASTEWATER EASEMENT AGREEMENT FROM SAN ANTONIO ONE LIMITED PARTNERSHIP AND SAN ANTONIO THREE LIMITED PARTNERSHIP RELATING TO THE EXISTING WASTEWATER MAIN AND AUTHORIZING THE BUDGET EXPENDITURES FOR THE PROJECT WHEREAS, The City staff of the City of Schertz (the "City ") has recommended that the City execute a wastewater easement agreement relating to an existing wastewater main and approve the project expenditures; and WHEREAS, City staff has received metes and bound descriptions for the wastewater easement; and BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the City Manager to execute and deliver the wastewater easement agreement and an amount of $10.00. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 6`h day of September, 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50506221.1 - 2 - 0.657 Acre Sewer Easement 8/29/2022, 9:23:06 AM 1:4,514 0 0.03 0.07 0.13 mi Sewer Main Neighboring Gravity Private Pressure Sewer Laterals "`' Abandoned Schertz Gravity " "' Neighboring Pressure Abandoned Gravity <all other values> Sewer Structures 0 0.05 0.1 0.2 km Schertz Pressure Private Gravity Abandoned Pressure Active ' Undetermined Earl Community Maps Contributors, City of Cibolo, Texas, City of New Braunfels, BCAD, Comal County, Texas Parks & Wildlife, © OpenStreetMap, Schertz Public Works Maxar I City of Schertz - GIs I Esri Community Maps Contributors, City of Cibolo, Texas, City of New Braunfels, BCAD, Comal County, Texas Parks & Wildlife, © OpenStreetMap, Microsoft, CONANP, Esri, HERE, Garmin, Foursquare, SafeGraph, GeoTechnologies, 1 4 # '15*11911 im" W! "IF-3 1 - 'AV WAMIkyj 1:111 M] I THE STATE OF TEXAS § COUNTY OF GUADALUPE § -- "-, 1 0 V 1 - M granted by this agreement: I Definifions- For the purposes of this grant of Easement certain terms shall have thi meanings that follow: I' ,a) "Holder" shall mean Grantee and Grantee's heirs, successors and assigns who at any time own any interest in the conveyance is subject to the terms of this agreement. (b) "Grantor" shall mean Grantor and Grantor's heirs, successors and assigns who at any time own any interest in the conveyance is subject to the terms of this agreement. (c) "Public Facilitiee' shall mean sanitary sewer facilities. 2. Character ofEasement 'Me Easement granted herein is "in gross in that there is no "Benefitted Pr►perty." Nevertheless, the Easement rights herein granted shall pass to Grantee's successors and assigns, subject to all of the Terms hereof. The Easemen) rights of use granted herein are nonexclusive and irrevocable. The Easement is for the benefit of Holder. -4. Term, Easement shall be in perpetuity unless relinquished or abandoned by ordinance ♦ resolution by Grantee. 4857-9001-1172, v. 4 9. Attorney's Fees. If either party retains an attorney to enforce this agreement, the party prevailing in litigation is entitled to recover reasonable attorney's fees and court and other costs. 10. Binding Effect. This agreement binds and inures to the benefit of the parties and their respective heirs, successors, and permitted assigns. 11. Choice of Law. This agreement will be construed under the laws of the state of Texas, without regard to choice-of-law rules of any jurisdiction. Venue is in the county or counties in which the Easement Property is located. 12. Counterparts. This agreement may be executed in any number of counterparts with the same effect as if all signatory parties had signed the same document. All counterparts will be construed together and will constitute one and the same instrument- 13. Waiver of Default. It is not a waiver of or consent to default if the non-defaulting party fails to declare immediately default or delays in taking any action. Pursuit of any remedies set forth in this agreement does not preclude pursuit of other remedies in this agreement or provided by law. 14. Further Assurances. Each signatory party agrees to execute and deliver any additional documents and instruments and to perform any additional acts necessary or appropriate to perform the terms, provisions, and conditions of this agreement and all transactions contemplated by this agreement. 15. Integration. This agreement contains the complete agreement of the parties and cannot be varied except by written agreement of the parties. The parties agree that 16. Exceptions to Warranty. This grant is subject to any and all encumbrances and easements of record, to the extent the same are valid and enforceable. 19. RecitalslExhibits. Any recitals in this agreement are represented by the parties to be accurate, and constitute a part of the substantive agreement. All exhibits referenced herein are attached hereto and incorporated by reference herein for all purposes. 20. Entire Agreement. This instrument contains the entire agreement between the parties relating to the rights herein granted and the obligations herein assumed. Any oral representation or modification concerning this instrument shall be of no force and effect except for any subsequent modification in writing, signed by the party to b(A charged. F I M- 4857-9001-1172, v. 4 l I" WHEREOF, this instrument is executed this I �� day of ___ J ,JAIL ■ • -171-1E STATE OFA�,� § COUNTYOFWSALe-- § T This in ent was acknowledged before me this -A day of a0auS� 2022, by 16 IT r roai-Aer of SAN ANTONIO ONE LIMITED -E-1ke 5 —I - PARTNERSHIP, on behalf of said partnership. Notary Public Signature TBE STATE OF § COUNTY OF - ---- A § LAURIE BEMIS NOTARY PUBLIC - STATE OF MICHIGAN COUNTY OF WAYNE 2025 December.12, My Commission EYPire Actin6 in the County of: This instrument was acknowledged before me this 1' ay o 2, by A. ,w r --4— Ap��t - of §�X ANToNi-o--TkbhE-- LIMITED -r k7 PARTNERSMP, on behalf of said partnership- N6 rvybiicA Signature LAURIE BEMIS NOTARY PUBLIC - STATE OF MICHIGAN COUNTY OF WAYNE my commission Expires •. b. 12,7025 A' 4857-9001-1172, v. 4 "TIV9 si"4 - -11am RIT"U" 01 INA110 IX41KKOI 31 By: Dr. Mark Browne, City Manager T,HE STATE OF TEXAS § COUNTY OF GUADALUPE § This instrument was acknowledged before me on 20, • Dr. Mark Browne, City Manager of the City of Schertz, Texas, a Texas home-rule municipality, on behalf of said municipality. IVA it 11011LAN31-H lk It' I ME 4857-9001-1172, v. 4 • 4857-9001-1172, v. 4 i0l REMAINDER OF CALLED 200.198 ACRES SAN ANTONIO ONE, LIMITED PARTNERSHIP SAN ANTONIO THREE LIMITED PARTNERSHIP VOL.979, PG.475 OPRGC -1 � ]100-1 00-1 0 ILT G LEGEND: P.O.C. = POINT • COMMENCING P.O.B. = POINT OF BEGINNING MNS = MAG NAIL SET Itr IRF = IRON ROD FOUND O• RGC; = OFFICIAL PUBLIC RECORDS GUADALUPE COUNTY NOTES: SEE SHEET 3 FOR DETAIL i sm. ffl� EXHIBIT OF A 0.657 ACRE SANITARY SEWER EASEMENT J. F. WALKER SURVEY, ABSTRACT NO. 244 rrso °5 rE 16.or 1 OWN � aid • � .�,� � \ \\ \ \\ \ \ 9' T \ 12.06' \ \ \ \ \ \ \ \ \ \ \ \ \ RWT![e3 EAHIBIT OF + 0.657 ACRE SANITARY SEWER EASEMENT J. F. WALKER SURVEY, ABSTRACT NO. .. Agenda No. 4. [Nit &W401"041 I /Rti 1 old IQ 1XV 111Ui51 City Council Meeting: September 6, 2022 Department: Executive Team Subject: Resolution No. 22 -R -97 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas approving requests for Schertz Main Street Local Flavor Economic Development Grant for 817 Main Street. (M. Browne /B. James) BACKGROUND The owner of the building at 817 Main (formerly the Contreras Flower Shop) is applying for another Main Street Local Flavor Grant for up to $2,500 (work costing $5,000) for mechanical, electrical and asbestos testing. A grant for up to $4,750 generally for electrical, plumbing and mechanical related work was approved on August 23. Additional items needing repair were found, thus the new grant. The current estimate of this work is $4,482.70, but staff has increased the grant request to account for additional items. These fall under the systems grant category. The asbestos testing was done under the emergency category that allows subsequent grant approval. GOAL Promote and enhance commercial activity along Main Street to promote the economic, cultural and general welfare of the public. The area around Main Street in Schertz once served as the commercial and social hub of the community. The City seeks to improve the image of the area around Main Street through the inducement of public money to promote local economic development and stimulate business and commercial activities in the City. COMMUNITY BENEFIT Encourage the attraction of small businesses that will create local charm and help develop a sense of place in and around Main Street. Promote commercial development. Stabilize and improve property values. Foster civic pride. Strengthen the economy of the City by protecting and enhancing the attractiveness of the Main Street area to residents and visitors, as well as provide support of local businesses. SUMMARY OF RECOMMENDED ACTION Staff recommends approval of Resolution 22 -R -97 approving Schertz Main Street Local Flavor Economic Development Grant for tip to $2,500.00 for 817 Main Street. FISCAL IMPACT Up to $2,500. RECOMMENDATION Approve Resolution No 22 -R -97 Attachments Res 22 R 97 817 main funding agreement 2 RESOLUTION NO. 22-R-97 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING REQUESTS FOR A SCHERTZ MAIN STREET LOCAL FLAVOR ECONOMIC DEVELOMENT GRANT FOR 817 MAIN STREET IN THE CITY OF SCHERTZ, TEXAS, AND RELATED MATTERS IN CONNECTION THEREWITH WHEREAS, The City of Schertz desires to protect, enhance, and preserve the historic resources and landmarks which represent distinctive elements of Schertz' historic, architectural, economic, cultural, and social heritage by providing property owners and incentive for protecting their property; and WHEREAS, the City of Schertz desires to encourage the attraction of small businesses that will create local charm and help develop a sense of place in and around Main Street; WHEREAS, the City of Schertz desires to stabilize and improve property values; and WHEREAS, Foster civic pride in the beauty and accomplishments of the past, and to promote the use of the historic structures for the culture, education, and general welfare of residents; and WHEREAS, Strengthen the economy of the city by protecting and enhancing the attractiveness of the Main Street area to residents and visitors, as well as provide support and stimulus to businesses. WHEREAS, the City Council approved the Schertz Main Street Local Flavor Economic Development Grant; WHEREAS, staff is in support of this program and recommended approval of the grant request for 817 Main Street for up to $2,500.00; NOW THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby approves the Schertz Main Street Local. Flavor Economic Development Grant request for 409 Main 817 Main Street subject to the approved criteria of the program and execution of a funding agreement generally as outlined in Exhibit "A", Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 6th day of September, 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Exhibit A -all ► M h I WAL, I KI E Or-IM',Q44 R I I tMMIMA WHEREAS, the ENTITY has developed a proposal t'1: Make improvements and Wairs, including testing, electrical and mechanical work to 817 Main (the !Trq d P"PA—w1"Mw'T-w=- mmmum-113mg—a myw'" "mmmwermr, "00 norm n4i nmoum IM M. WHEREAS, the City seeks to improve the image of the area around Main Street through 'tab in the Main et area to serve as a commercial, social, cultural and tourism hub of the City; and WHEREAS, the City Council of the City of Sc hertz desires to provide funds to Jason Contreras (ENTITY). Section 2. Obligation of the ENTITY. The ENTITY shall use all of the awarded f1mds provided by the CITY in accordance with Chapter 351 of the Texas Tax Code, the ENTITY'S fundiuq_t4 application, and the attached Exhibit "A". Section 3. Reporting Requirements of the ENTITY. The ENTITY shall deliver a detailed accounting of the exG#enditures for the Proiect within thir(LA�30 - B after com-,cletion of the "Post Event Report"). The Post Event Report shall include copies of receipts and other documents establishing the expenditures for the project. The CITY shall not make reimbursements for expenditures where no receipt or invoice is provided. Partial or incomplete reports will not be accepted. Section 5. Appeal Process. Any ENTITY wishing to appeal the decision of the CITY mus) present their appeal in writing within ten (10) business days of fimding denial. Section 6. Rights. The City of Schertz has the right, at any time, to inspect the books • records of the ENTITY that may relate to performance of this AGREEMENT. The CITY, at its sole expenses, has the right to conduct an audit of the ENTITY or Project. Section 7. Term. The AGREEMENT shall become effective as of the date entered below. The AGREEMENT shall terminate one year from its effective date or once the terms have been met, whichever occurs first. Section 8. Indemncation. The ENTITY agrees to defend, indemnify and hold harmless the CITY. its officers ents and em lovees, aiainst ai and all claims lawsuits ud qnents, cause of action, ILI of damages is sought, suffered by any person • persons, that may arise out of or be occasioned by the ENTITY's breach of any of the terms or provisions of this AGREEMENT, or by any negligent act or mug-AFAMM Section 10. Notice. All notices required or permitted under this AGREEMENT shall be in writing and shall be delivered in person or mailed as follows: [TOM City of Schertz Attention: City Manager 1400 Schertz Parkway Schertz, TX 78154 (210) 619-1000 To: Jason Contreras 817 Main Schertz, Texas 78154 ILVJ .Id V� Section 11. Entire Agreement. This AGREEMENT constitutes the entire agreement of the parties regarding the subject matter contained herein. The parties may not modify or amend this AGREEMENT, except by written agreement approved by the governing bodies of each party and duly executed by both parties. Section 12. Approval. This AGREEMENT has been duly and properly approved by each party's governing body and constitutes a binding obligation on each party. I Section 13. Assignment. Except as otherwise provided in this AGREEMENT, a party may not zssign this AGREEMENT or subcontract the performance of services without first obtaining the written consent ♦ the other party. Section 14. Non-Waiver. A party's failure or delay to exercise right or remedy does not constitute a waiver of the right or remedy. An exercise of a right or remedy under this AGREEMENT ,ioes not preclude the exercise of another right or remedy. Rights and remedies under this AGREEMENT 2re cumulative and are not exclusive of other rights or remedies provided by law. Section 15. Paragraph Headings. The various paragraph headings are inserted for convenience of reference only, and shall not affect the meaning or interpretation of this AGREEMENT or any section thereof. Section 16. Attorney fees. In any lawsuit conceming this AGREEMENT, the prevailing party 311r,Al 'k,--nU-tK4=U prcket expense such as deposition costs, telephone, calls, travel expenses, expert witness fees, court costs, and their reasonable expenses, unless otherwise prohibited by law. Section 17. Severability. The parties agree that in the event any provision of this AGREEMENT is declared invalid by a court of competent jurisdiction that part of the AGREEMENT is severable and the decree shall not affect the remainder of the AGREEMENT. The remainder of the AGREEMENT shall be in full force and effect. Section 18. Venue. The parties agree that all disputes that arise of this AGREEMENT are govemed by the laws of the State of Texas and venue for all purposes herewith shall be in Milam County, Texas. Section 19. Certificate • Insurance. The ENTITY agrees to provide a certificate of insurance for liability and worker's compensation insurance or letter of self-insurance on its letterhead indicating its self-insured status before any event awarded funding under this AGREEMENT. The cost of the insurance herein mentioned to be secured and maintained by the ENTITY shall be bome solely by the ENTITY. IN WITNESS HEREOF, the CITY and ENTITY make and execute this AGREEMENT to be effective this -day • 2022. CITY OF SCHERTZ, TEXAS ENTITY WE= � City Secretary • r- - 0 of -0 1368 Jason Contreras 08/30/2022 Contreras Flowers & Gifts Due on receipt 817 Main St DUE DXTE 08/30/2022 Sc heM TX 78154-2150 Outdoor lighting Remove 2 existing light (one located at the back ofthe property, and one 259.52 located at the side) the lights were operated by photocells M • N conduit to liquid tight conduit. I Provide and install Photo control sensors. Change order This was part of the original work, but it was missed as the panel presented a false ground wire and a new ground wire needed to • installed in order to pass inspection. the original quote did not specify grounding the inside panel. Provide and install ground wire and lug to interconnect connect the • T I rrs A Is, 0 - checks mi maik-d M"ilal 1"n-nicill OpIkIn": NMI 341.06 0.00 341.06 $341.06 N 8/31/22,12:11 PM Mail - Brian James - Outlook 8/31/22, 7:47 AM Mail - Brian James - Outlook 0#761MMEMEM =0 i i 22. • Tue 8/30/2022 10:55 ■ To: Brian James <bjames@schertzcom> Mr. James: May this please be added for approval on September 6th? It's the fee for the asbestos survey per city inspector Mr. Durant. Thank you. • AU 17 Vv*z Wa� 0%&0 004 +A,w t�,x ,a, I 111111111 ; 111 n1wr i 11,11 pil 2917� 111FIR1111111MR115111,111 I F , 11 1 1 4 • =11111111111111111K 111VOICe • . .......... . Ale 111111111 ; 111 n1wr i 11,11 pil 2917� 111FIR1111111MR115111,111 I F , 11 1 1 4 • =11111111111111111K Agenda No. 5. CITY COUNCIL MEMORANDUM City Council September 6, 2022 Meeting: Department: Executive Team Subject: Resolution No. 22 -R -101 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas authorizing a license agreement with PV Schertz LLC. (M. Browne /B. James) ,rfD LI PV Schertz LLC is the owner of the old Garden Ridge Pottery facility. They have a new tenant (Murdoch's Ranch & Home Supply) that is in for permitting to occupy the middle building. As part of this, they are renovating the loading area behind the building. When the property was platted a few years ago, the owner dedicated the right -of -way (ROW) for the future extension of Four Oaks Lane. The loading area is now no longer accessible without crossing the ROW. At some point in the future, when Four Oaks Lane is constructed, the loading area will have a drive approach for access. Given that the road has not been constructed and the tenant needs to access this area, staff is proposing a license agreement to allow them to pave the area in the ROW to access the loading area. GOAL Provide access to a portion of the building that is not accessible due to ROW dedication. COMMUNITY BENEFIT Allows the business operations to function more safely. SUMMARY OF RECOMMENDED ACTION Approval of Resolution 22 -R -1.01 authorizing the license agreement for the property owner to use a portion of unimproved ROW to access the back of their building. FISCAL IMPACT The payment for use of the ROW is $8,659.42 (this was based on a rate of $0.77 per square foot). RECOMMENDATION Approval of Resolution 22 -R- 1.01. Attachments Res 22 R 101 license agreement License Agreement RESOLUTION NO. 22-R-101 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A LICENSE AGREEMENT WITH PV SCHERTZ LLC IN THE CITY OF SCHERTZ, TEXAS, AND RELATED MATTERS IN CONNECTION THEREWITH WHEREAS, The City of Schertz desires to encourage the attraction of businesses, that provide services to the resident of the City of Schertz; and WHEREAS, the City of Schertz desires to protect and preserve City resources; and WHEREAS, the City of Schertz desires to maximize the use of its resources to benefit the community; and WHEREAS, access through this existing structure was impacted by the dedication of right -of- way; and WHEREAS, use of this area by the property owner until a road is constructed provides multiple benefits; and NOW THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes a license agreement with PV Schertz LLC generally in the form as outlined in Exhibit "A ". Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 6rh day of September, 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Exhibit A CITY OF SCHERTZ LICENSE AGREEMENT The City of Schertz, a home -rule city, municipal corporation and political subdivision of the State of Texas situated in Guadalupe, Bexar, and Comal Counties, Texas ( "CITY "), and PV Schertz, LLC, a Texas limited liability company ( "Licensee "), enter into this License Agreement ( "Agreement ") on this the day of , 2022, upon the terms and conditions set forth below. I. PURPOSE OF LICENSE AGREEMENT The CITY grants to Licensee, its successors and assigns, license and permission to occupy by encroachment and to use the areas described in this paragraph for the following purposes only: To install, maintain, repair and replace a commercial driveway as depicted in Exhibit "A ", within the City's right of way generally located at 17975 IH -35 N as depicted in Exhibit "B ". The above descriptions, hereinafter referred to as the "licensed property ", are further described in Exhibits "A" and "B" attached to this Agreement and incorporated by references for all purposes. The CITY makes this grant solely to the extent of its right, title and interest in the licensed property, without any express or implied warranties. Licensee agrees that all activities permitted by this Agreement shall be done in compliance with all applicable City, County, State and /or Federal police, traffic, building, health and safety ordinances, laws and regulations now existing or later adopted. The License granted hereby is for the benefit of Licensee's property described on Exhibit "C" attached hereto and incorporated by herein by reference ( "Licensee's Property "). H. ANNUAL FEE The CITY, its governing body, and its respective successors and assigns agrees to waive an annual fee for the license and permission herein granted to Licensee in lieu of a one -time, upfront flat fee identified in Section VI.D of this Agreement. III. CITY'S RIGHTS TO LICENSED PROPERTY This Agreement is expressly subject and subordinate to the present and future right of the CITY, its successors, assigns, lessees, grantees, and licensees, to construct, install, establish, maintain, use, operate, alter and /or renew any public utilities facilities, roadways or streets on, beneath or above the surface of the licensed property described in Paragraph I. Said uses of the licensed property by the CITY are permitted, provided that they do not substantially interfere with or destroy Licensee's use of the licensed property or Licensee's Property, or any property or improvements placed thereon or therein by Licensee. In case of an officially declared emergency, however, damage to or destruction of the licensed property shall be at no charge, cost, claim, or liability to the CITY, its agents, contractors, officers, or employees. Nothing in this Agreement shall be construed to limit, in any way, the power of the CITY to widen, alter, or improve the licensed property subject to this Agreement pursuant to official action by the governing body of the CITY, or its successors. The City does, however, agree to cooperate with Licensee to effect the relocation of Licensee's installations and improvements in the event of such widening, altering or improvement of such street areas and, further, to cooperate with Licensee wherever possible, to effect such widening, altering or improving of such street areas so that Licensee's operations and improvements on Licensee's Property will not be materially affected thereby. Notwithstanding any provision in this Agreement to the contrary, the CITY retains the right to enter upon the licensed property, at any time and without notice, assuming no obligation to Licensee, to remove any of the licensed improvements or alterations thereof whenever such removal is deemed necessary for: (a) exercising the CITY'S rights or duties with respect to the licensed property; (b) protecting persons or property; or (c) the public health or safety with respect to the licensed property. IV. INSURANCE Licensee shall, at its sole expense, provide additional extended public liability insurance coverage, written by a company reasonably acceptable to the CITY and licensed to do business in Texas, in the amounts of $250,000 for property damage and $500,000 for personal injury and death, which coverage may be provided in the form of a rider and/or endorsement to a previously existing insurance policy. Such insurance coverage shall specifically name the CITY as co- insured. This insurance coverage shall cover all perils arising from the activities of Licensee, its officers, employees, agents, or contractors, relative to this Agreement. Licensee shall be responsible for any deductibles stated in the policy. A true copy of each instrument effecting such additional coverage shall be delivered to the CITY'S Director of Transportation and Public Services within thirty (30) days prior to the effective date of this Agreement, which shall be the date this Agreement is executed by the CITY. Licensee shall not cause any insurance to be canceled nor permit any insurance to lapse. All insurance certificates shall include a clause to the effect that the policy shall not be canceled, reduced, restricted or otherwise limited until forty -five (45) days after the CITY has received written notice as evidenced by a return receipt of registered or certified mail. V. INDEMNIFICATION Licensee shall indemnify, defend, and hold harmless the CITY and its officers, agents and employees against all claims, suits, demands, judgments, expenses, including attorney's fees, or other liability for personal injury, death, or damage to any person or property which arises from or is in any manner caused by the Licensee's construction, maintenance or use of the licensed property. This indemnification provision, however, shall not apply to any claims, suits, damages, costs, losses, or expenses (i) for which the CITY shall have been compensated by insurance provided under Paragraph IV., above, or (ii) arising solely from the negligence of the CITY. VI. CONDITIONS A. Licensee's Responsibilities. Licensee will be responsible for any damage to or relocation of existing facilities within the licensed property. Further, Licensee shall reimburse the CITY for all costs of replacing or repairing any property of the CITY or of others which was damaged or destroyed as a result of activities under this Agreement by, or on behalf of, Licensee. B. Maintenance. Licensee shall maintain the licensed property by keeping the area free of debris and litter. Removal of dead or dying plants shall also be handled by Licensee at its expense, as required by the CITY; such removal shall be completed within thirty (30) days following receipt of a written request by the CITY to do so. C. Removal or Modification. Licensee agrees that during the term of this Agreement removal or modification of any landscaping within the licensed property now existing or to be later replaced shall be at Licensee's expense. Said removal or modification shall be at Licensee's sole discretion, except where otherwise provided by this Agreement. However, complete removal of all such improvements must be preceded by at least thirty (30) days written notice to any owners of land immediately adjacent to the licensed property (other than Licensee), if any. This Agreement, until its expiration or revocation shall run as a covenant on the land benefitting and burdening Licensee's Property, and the terms and conditions of this Agreement shall be binding on any subsequent owners or holders of Licensee's Property. Licensee shall cause any immediate successors in interest to have actual notice of this Agreement. D. License Fee. Licensee shall pay the CITY $0.77 /SF of improvements placed in the public right -of -way for a total of $8,659.42. Payment shall be made prior to the CITY executing this Agreement. This fee is non - refundable, unless this Agreement is terminated within one (1) year following the effective date hereof. 1i/ I1 QIJu OUT 111 41110 10101111E I Duna i 1► /_"1I Clum a' /\ oillao 1 win 1 This Agreement shall begin with the effective date and continue thereafter for so long as the licensed property shall be used for the purposes set forth herein. If Licensee abandons the use of all or any part of the licensed property for such purposes set forth in this Agreement, then this Agreement, as to such portion or portions abandoned, shall expire and terminate following thirty (30) days written notice to Licensee if such abandonment has not been remedied by Licensee within such period; the CITY shall thereafter have the same complete title to the licensed property so abandoned as though this Agreement had never been made and shall have the right to enter on the property and terminate the rights of Licensee, its successors and assigns hereunder. All installations of Licensee not removed shall be deemed property of the CITY as of the time abandoned. For the purposes of this Agreement, Licensee shall be deemed to have abandoned its use of the licensed property if neither Licensee or its tenants, invitees, contractors, or customers makes any use of the licensed property for a period of sixty (60) consecutive days or more, excluding any periods where use of the licensed property was prevented by flood, earthquake, fire, acts of god, public emergencies or other events beyond the control of Licensee. VIII. TERMINATION A. Termination By Licensee. This Agreement may be terminated by Licensee by delivering written notice of termination to the CITY not later than thirty (30) days before the effective date of termination. If Licensee so terminates, then it may remove installations that it made from the licensed property within the thirty -day notice period. Any installations not removed within said period are agreed to be the property of the CITY. B. Termination. By CITY. This Agreement may be revoked at any time by resolution of the City Council if such revocation is reasonably required by the public interest, after providing written notice to Licensee. Subject to prior written notification to Licensee or its successors in interest, this Agreement is revocable by the CITY if- 3 1. The licensed improvements, or a portion of them, interfere with the City's right -of- way, and it is infeasible for the City to cooperate with Licensee to effect the relocation of Licensee's affected installations and improvements thereon, at Licensee's sole expense; 2. Use of the licensed property becomes necessary for a public purpose, and it is infeasible for the City to cooperate with Licensee to effect the relocation of Licensee's affected installations and improvements thereon, at Licensee's sole expense; 3. Any of the improvements or any material portion of thereof within the licensed property not approved in advance by the CITY constitute a danger to the public which the CITY deems not to be remediable by alteration or maintenance of such improvements; 4. Despite thirty (30) days written notice to Licensee, maintenance or alteration necessary to alleviate a danger to the public has not been made; or 5. Licensee fails to comply with the terms and conditions of this Agreement including, but not limited to, any insurance or license fee requirements specified herein, within thirty (30) days after receipt of notice from the CITY. If Licensee abandons or fails to maintain the property, and the CITY receives no substantive response within thirty (30) days following written notification to Licensee, then the CITY may remove and /or replace all licensed improvements and collect from Licensee the CITY's actual expenses incurred in connection therewith. I kl� 9104 11011 91►(18Z1]►4 Ell 1L1 If eminent domain is exerted on the licensed property by paramount authority, then the CITY will, to the extent permitted by law, cooperate with Licensee to effect the relocation of Licensee's affected installations and improvements thereon, at Licensee's sole expense. Licensee shall be entitled to retain all moneys paid by the condemning authority for installations taken, if any. Kl� lei 101 1114 M i DV F.111 I L1191 Although drawn by the CITY, this Agreement shall, in the event of any dispute over its meaning or application, be interpreted fairly and reasonably, and neither more strongly for or against either party. This Agreement shall be governed by the laws of the State of Texas. If the final judgment of a court of competent jurisdiction invalidates any part of this Agreement, then the remaining parts shall be enforced, to the extent possible, consistent with the intent of the parties as evidenced by this Agreement. XII. VENUE Venue for all lawsuits concerning this Agreement will be in the City of Schertz, Guadalupe County, Texas. XIII. COVENANT RUNNING WITH LAND; WAIVER OF DEFAULT This License Agreement and all of the covenants herein shall run with the land; therefore, the conditions set forth herein shall inure to and bind each party's successors and assigns. Either party 0 may waive any default of the other at any time, without affecting or impairing any right arising from any subsequent or other default. V4 ►yoly—M313 [!1011011 010`1111 Licensee shall not assign, sublet or transfer its interest in this Agreement without the written consent of the CITY, which consent shall not be unreasonably withheld. Subject to the assignee's compliance with the insurance and letter of credit requirements set forth herein, Licensee shall furnish to the CITY a copy of any such assignment or transfer of any of Licensee's rights in this Agreement, including the name, date, address, and contact person. IN WITNESS HEREOF, the parties hereto have executed this contract: CITY OF SCHERTZ LICENSEE C 5 i Title: (printed name) Agenda No. 6. CITY COUNCIL MEMORANDUM City Council September 6, 2022 Meeting: Department: Public Works Subject: Resolution No. 22 -R -94 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas approving the Management Services Agreement between the Schertz /Seguin Local Government Corporation (SSLGC), the City of Schertz, and the City of Seguin and other matters in connection therewith. (SSLGC Resolution #SSLGC R22 -12) (B. James /S. Williams /Alan Cockerell). BACKGROUND The Schertz- Seguin Local Government Corporation (SSLGC) was created as a wholesale water supply system for the cities of Schertz and Seguin. The Carrizo Aquifer is utilized for this purpose to benefit both cities. SSLGC was formed in December 1998 and is governed by a board which consists of five directors and two ex- officios appointed by the city councils of Schertz and Seguin. SSLGC began actual production in September 2002 and has continued to grow to serve the Cities of Schertz and Seguin as their primary water source. SSLGC maintains a strong wholesale water customer base including contracts with the Cities of Selma, Universal. City, as well as Springs Hill . Water Supply Corporation and the San Antonio Water System. SSLGC combined the Management Services Agreement (formerly two separate agreements between each city and SSLGC) into one document effective through September 30, 2022. It is the desire of SSLGC to have the Management Services Agreement between SSLGC, the City of Schertz, and the City of Seguin approved by the City of Schertz City Council. On August 18, 2022, the Schertz /Seguin. Local Government Board of Directors approved to extend the Management Services Agreement between the SSGGC, the City of Seguin, and the City of Schertz. The only suggested changes are to the term of the agreement with the new term being October 1, 2022 through September 30, 2024. GOAL To approve the Management Services Agreement. COMMUNITY BENEFIT In addition to helping ensure SSLGC maintains compliance with state /local law, through this MSA, Schertz is managing costs which would impact tax rates and fees passed along to Schertz Residents, as well as maintaining our partnership with SSLGC. Staff recommends approval of the Resolution approving the Management Services Agreement between SSLGC, the City of Schertz, and the City of Seguin. FISCAL IMPACT None RECOMMENDATION Staff recommends approval of 22 -R -94. Attachments Resolution 22 -R -94 SSLGC Resolution MSA RESOLUTION NO. 22 -R -94 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT FOR MANAGEMENT SERVICES BETWEEN THE CITY OF SCHERTZ AND THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the "City ") and the Schertz /Seguin Local Government ( "SSLGC ") have determined that the SSLGC requires management services relating to managing the daily operations of the SSLGC; and WHEREAS, City staff has determined that the City is qualified to provide such services for the SSLGC; and WHEREAS, the City Council has determined that it is in the best interest of the City to contract with SSLGC pursuant to the Agreement for Management Services Between the City of Schertz and the Schertz /Seguin Local Government Corporation attached hereto as Exhibit A (the "Agreement "). BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the City Manager to execute and deliver the Agreement with SSLGC in substantially the form set forth on Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 6h day of September 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) 50677064.1 10.14II11111 _1 AGREEMENT FOR MANAGEMENT SERVICES BETWEEN THE CITY OF SCHERTZ AND THE SCHERTZ/SEGUIN LOCAL GOVERNMENT CORPORATION 50677064.1 A -1 WMAN, THE STATE OF TEXAS X X KNOW ALL MEN BY THESE PRESENTS: COUNTY OF GUADALUPE X WHEREAS, a local government corporation may be created to aid and act on behalf of one or more local governments to accomplish any governmental purpose of those local governments; and WHEREAS, the City of Seguin and the City of Schertz created the SSLGC to develop ani operate a public water supply system; and WHEREAS, a local government corporation may contract with a political subdivision of this state in the manner and to the same extent as any other corporation; and mel 11141 v to Lei to Em kwmej It) si Ita I of I WHEREAS, in 1999 the City of Seguin, the City of Schertz, and the SSLGC entered into a Regional Water Supply Contract; and WHEREAS, in 2011 the SSLGC, the City of Seguin, the City of Schertz, and the City of San Antonio acting by and through its San Antonio Water System entered into a Mutual Regional Water Supply Contract; and WHEREAS, in 2017 the SSLGC, the City of Seguin, the City of Schertz, and the City of San Antonio acting by and through its San Antonio Water System entered into the First Amendment to Mutual Regional Water Supply Contract; and 0 =1 .. M UMJIOWM�* � That for and in consideration of the covenants, promises, and agreements set forth herei it is mutually agreed as follows: i WN 1f M Subject to early termination as provided in Article VI below, this agreement shall be 30, 2024 unless otherwise renewed or extended at the discretion of both parties. Seguin agrees to provide financial, human resource, infori-nation technology, and administrative services to SSLGC according to the terins of this Agreement. For the purpose of this contract, the SSLGC General Manager shall be charged with the responsibility of carrying out SSLGC's operations and program as adopted by the Board. Direct services Seguin shall perform for SSLGC shall include, but not be limited to: 1. Providing all necessary accounting and financial management through Seguin's Finance Department for the SSLGC Budget. SSLGC Contract - Cities of Schertz and Seguin 2021 Page 2 . Providing all personnel administration services for all employees except the General 8. The General Manager will perfonn the annual review process of all SLC Operations 6. The General Manager shall maintain records of SSLGC activities in accordance with the same state-mandated records retention schedule that is followed bySchertz. 7. The General Manager shall provide information on local, state, and federal permit and licensing requirements and act as a liaison between the SSLGC and other Schertz and Seguin departments. # If M A. Seguin. To compensate Seguin for the costs it will incur to perform the services described in this Agreement, SSLGC will reimburse Seguin the actual expenditures incurred, with the exception of Finance, HR and IT services, which will be a set annual fee paid quarterly, all not to exceed the SSLGC fiscal year 2020-2021 budgeted amounts. B. Schertz. To compensate Schertz for the costs it will incur to perform the services describ I in this Agreement, SSLGC will reimburse Schertz the actual expenditures incL.__ _11JA to exceed the SSLGC fiscal year 2020-2021 budgeted amounts. i SSLGC Board or General Manager will have the right during normal business hours upon three business days' prior written notice, to audit, examine, or reproduce any or all books and records of SegLjin and Schertz related to the performance of its duties under this agleement. SSLGC Contract — Cities of Schertz and Seguin 2021 Page 5 mgrotm 61&� 108 W. Mountain Street Seguin, Texas 78155 (And designated as the location oft e SSLGC Administrative Office) 1400 Sc hertz Parkway Sc hertz, Texas 78154 B. After receipt of ♦ Notice of Termination Seguin and/or Schertz shall: 2. Place no further orders or subcontracts except as may • necessary for completion of the work not terminated. Rules of the American Arbitration Association before resorting to litigation. Notwithstanding the foregoing, any Party may seek immediate equitable relief, without attempting to settle a dispute through mediation, in any case where such Party is entitled to equitable relief by law, the terms of WITNESS our hands to this AGREEMENT this day of 2022. SCHERTZ/SEGUIN LOCAL CITY OF SEGUIN, TEXAS GOVERNMENT CORPORATION 205 N River 'St 108 W Mountain St Seguin, Texas 78155 Seguin, Texas 78155 Dudley 'ait, Pre ' ent _ Steve Parker, City Manager ATTEST: ATTEST: r cretary /Treas rer Naomi Manski, City Secretary CITY OF SCHERTZ 1400 Sc hertz Parkway Sc hertz, Texas Dr. Mark Browne, City Manager ATTEST- Brenda Dennis, City Secretary SSLGC Contract — Cities of Schertz and Seguin 2021 Page 8 Agenda No. 7. CITY COUNCIL MEMORANDUM City Council September 6, 2022 Meeting: Department: Engineering Subject: Ordinance No. 22 -D -38 - Consideration and /or action approving an ordinance by the City Council of the City of Schertz, Texas, providing that the Code of Ordinances of the City of Schertz, Texas be amended by revising Article II, Section 86 -39, Restrictions on Turning. First Reading (B. James /K. Woodlee) BACKGROUND It has been observed that it is not uncommon for motorists to attempt a u -turn maneuver to change direction from north bound to south bound on Schertz Parkway at the median break at Prairie Lane. City Engineering Staff investigated and determined that the maneuver at that location cannot be made safely in almost any circumstance. Sight distance is not adequate and the width of the median and turn . lane is not wide enough for the turn to be made without veering into an adjacent lane of travel and interfering with other traffic. State law (Texas Transportation Code) grants the authority to the City to regulate turning movements and both State law and City Code Section 86 -39 explicitly prohibit the making of a u -turn where unsafe and/or where a sign is erected pursuant to the authority of the City Council. On August 4, 2022, the Staff presented this case to the Transportation Safety Advisory Commission (TSAC) to request that they make a recommendation to City Council to authorize the location of such a sign. TSAC unanimously voted to recommend the placement of signs in order to explicitly prohibit a -turns in both directions on Schertz Parkway at Prairie Lane. The recommendation prohibits u -turns in both directions. GOAL The goal of Ordinance 22 -D -38 is to educate and discourage motorists from attempting an unsafe turning maneuver and to provide an explicit Code reference for citation of the offense. COMMUNITY BENEFIT The elimination of vehicles making a -turns at this unsafe location will provide a safer experience for vehicular and pedestrian traffic on Schertz Parkway. Explicitly prohibiting u -turns by erecting signs at this location will solidify the Police Department's ability to enforce the prohibition of an unsafe turning maneuver. SUMMARY OF RECOMMENDED ACTION It is recommended that Council enacts this ordinance and authorize Staff to erect signs prohibiting u -turns on Schertz Parkway at Prairie Lane. FISCAL IMPACT The cost impact of this ordinance is minimal and is made up of the cost to supply, install, and maintain two no u -turn signs. RECOMMENDATION Staff recommends that City Council adopt Ordinance 22 -D -38 U -turns Prohibited on Schertz Parkway at Prairie Lane. Attachments Ordinance No. 22 -D -38 Exhibit ORDINANCE NO. 22 -D -38 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, PROVIDING THAT THE CODE OF ORDINANCES OF THE CITY OF SCHERTZ, TEXAS, BE AMENDED BY REVISING ARTICLE V, SECTION 86 -39, RESTRICTIONS ON TURNING; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, it has been established that it is not safe for vehicles to make a U- turn travelling either northbound or southbound on Schertz Parkway at the intersection with Prairie Lane; and WHEREAS, The Texas Transportation Code provides for local authority to regulate or prohibit turning in Section 542.202(a)(7); and WHEREAS, City Engineering Staff and the City of Schertz Transportation Safety Advisory Commission recommend that the City Council establish by ordinance a prohibition on U -turns at the intersection of Schertz Parkway and Prairie Lane and direct Staff to erect the appropriate signage. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section 1. Article II, Section 86 -39 of the Code of Ordinances, Restrictions on turning is amended to add the following: (d) U -turns are specifically prohibited at the following locations: On Schertz Parkway at Prairie Lane, both directions Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance authorized herein are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication requited by law. PASSED ON FIRST READING, THIS 6t" DAY OF SEPTEMBER 2022. PASSED APPROVED ON FINAL READING, THIS DAY OF SEPTEMBER 2022, CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Ordinance 22-R-38, Authorizes the erection of signs to prohibit u-turns on Schertz Parkway at Prairie Lane Agenda No. 8. CITY COUNCIL MEMORANDUM City Council September 6, 2022 Meeting: Department: Engineering Subject: Resolution No. 22 -R -103 - Consideration and /or action approving a Resolution by the City Council of the City of Schertz, Texas establishing the name of the currently unnamed future extension of Cibolo Valley Drive on the north side of 111 35 as Cibolo Valley Drive. (B. James /K.Woodlee) BACKGROUND During the regular City Council Meeting on May 3, 2022, after a workshop presentation regarding the City's process for naming streets, Council had a discussion regarding the potential name for a particular future roadway. The City's Master Thoroughfare Plan calls for extension to the north of IH 35 of the existing road currently known as Cibolo Valley Drive. The existing portion of Cibolo Valley Drive within the City of Schertz City Limits was previously named Wiederstein Road and was renamed in July 2019 (Ordinance 19 -R -16) to be consistent with the longer portion of the same roadway within the City of Cibolo. During the meeting in May, City Council requested that the Transportation Safety Advisory Commission (TSAC) research and recommend a name for the future roadway for Council's approval. TSAC discussed options for the name of the road extension during their regular meeting on August 4, 2022, and voted four (4) to two (2) to recommend that the future roadway be named Cibolo Valley Drive. GOAL The goal of this resolution is to establish a name to assign to the future north & south connector (planned secondary arterial) that will extend the existing Cibolo Valley Drive on the north side of IH 35. [Kl]UIFlytelelIa's13 DWI DoaI The future roadway name will be established to be memorialized on future plats as right of way is dedicated to the City. SUMMARY OF RECOMMENDED ACTION It is recommended that Council establishes the name of Cibolo Valley Drive for the future extension of the existing Cibolo Valley Drive. FISCAL IMPACT There is no fiscal impact related to this resolution. RECOMMENDATION It is recommended that Resolution 22 -R -103 be adopted to establish the name of the currently unnamed future extension of Cibolo Valley Drive on the north side of IH 35 as Cibolo Valley Drive. Attachments Resolution 22 -R -103 Exhibit TSAC 8-4-22 Draft Minutes RESOLUTION NO. 22 -R -103 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, ESTABLISHING THE NAME OF THE CURRENTLY UNNAMED FUTURE EXTENSION OF CIBOLO VALLEY DRIVE ON THE NORTH SIDE OF 11135 AS CIBOLO VALLEY DRIVE WHEREAS, there are several thoroughfares on the City of Schertz Master Thoroughfare Plan on the north side of IH 35 currently designated as "North & South Connector "; and WHEREAS, one of those thoroughfares is a planned secondary arterial that will be an extension of Cibolo Valley Drive which exists on the south side of IH 35; and WHEREAS, City Council requested that the Transportation Safety Advisory Commission (TSAC) recommend a name for the currently unnamed arterial segment; and WHEREAS, TSAC discussed the topic at their regular meeting on August 4, 2022, and hereby recommend that the future roadway be named Cibolo Valley Drive. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: Section L The future thoroughfare to the north of IH 35 that will be the physical extension of the currently named Cibolo Valley Drive will be named Cibolo Valley Drive. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance authorized herein are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication requited by law. PASSED ON FIRST READING, the 6' of September, 2022. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary (CITY SEAL) Establishing name for extension • Cibolo Valley Drive • the north side of IH 35 Transportation Safety Advisory Commission Minutes Thursday, August 4, 2022 5:30 PM The Transportation Safety Advisory Commission (TSAC) convened for a meeting on Thursday, August 4, 2022 at 5:30 PM in the Council Chambers, Building #4, 1400 Schertz Parkway, Schertz, Texas 78154 TSAC Commissioners Present: Dziewit, Richard, Chair Cornelisse, Chuck Heyward, Ferrando Ragsdale, Roy Stevens, Ronald Wiley, Paul TSAC Commissioners Absent: Dominguez, Andres kke, Steven Winter, Michael Brian James, Assistant City Ma Cyndi Simmons, Administrative Suzanne Williams, Public Work CALL TO ORDER at Parkway /Prairie U -turn on Schertz Parkway a this meeting. the approval of the minutes of the May 5, 2022 errando Heyward to approve the minutes of the rter Ronald Stevens. Motion passed. Vote was for establishing a restriction on turning /no Kathy Woodlee reported that U -turns are generally legal if they can be made safely and without interfering with other traffic and as long as there is not a sign authorized by ordinance prohibiting the action. After conducting a study at this location, it was found that that the sight distance, especially to the north, is not adequate and the median width is not adequate at this location for a safe U -turn. Commissioners asked for clarification as to whether staff was recommending no U -turns for only northbound traffic or southbound as well. Staff clarified it was for both directions. After discussion, it was agreed that this is a hazardous condition and that 8 -4 -22 Minutes Transportation Safety Advisory Commission a No U -Turn sign is recommended from both directions at Prairie Lane. Commissioner Robert Stevens motioned and Commissioner Ferrando Heyward seconded to recommend to City Council to authorize placement of a sign prohibiting U -turns on Schertz Parkway at Prairie Lane. Motion passed. Vote was unanimous 3. Cibolo Valley Drive Extension: Recommendation for naming the extension of Cibolo Valley Drive north of IH -35. On May 3, 2022, City Council requested that TSAC provide a recommendation for the naming of the roadway to be extended north/west of IH -35 opposite Cibolo Valley Drive. Commissioner Ferrando Heyward recommends that this extension be named after Eric White, the founder of Garden Ridge Pottery due to the proximity of the location of this extension to where the offices were located and for his contributions to the City of Schertz. Commissioner Paul Wiley suggested that the TSAC draft a formal process for naming streets. Commissioner Ronald Stevens suggested another future street be named after Eric White. Brian James added that after further development in this area, there is a future street that will cross this extension that may be appropriate to name after Eric White. Commissioner Chuck Cornelisse motioned and Paul Wiley seconded to recommend that this extension of Cibolo Valley Drive continue to be named Cibolo Valley Drive. Motion passed. Vote four (4) ayes, two (2) nays. 4. Updates on Various Requests and Studies: Report from Staff. Kathy Woodlee reports that the following are the items that have been referred to the Engineering Consultant for review and recommendation: • Request for Pedestrian Crosswalk on Savannah Drive near Willow Ranch. • Request for Pedestrian Crossway on Homestead Parkway near Amenity Center. • Request for Signalization of Schertz Parkway /Ashley Place intersection. • Request for enhanced stop sign at Schertz Parkway /Curtiss Avenue intersection. Status: Field data collection completed and the data analysis is underway. Kathy Woodlee reports that the following are studies regarding request for traffic control devices: • Misty Woods Subdivision • Dimrock • Woodland Oaks (east of FM 3009) • Bench Trail • Cliffside Drive • Rhine Valley Subdivision Status: Data collection is on hold pending diagnosis and repair of equipment issues. The following are TSAC items with City Council involvement: • Chapter 86 Update 05 -05 -2022 Minutes 2 • Waiting to update until inventory of all traffic control signs is completed (being collected with Pavement Condition Index (PCI) study. • Field data collection complete, analysis underway, results expected soon • Establishment of school speed zone and no parking /stopping /standing zones on Fairlawn near IH -35: • Approved by City Council on first reading May 24, 2022 • Final reading was held June 7, 2022 Other Updates: • Request for improved lighting at Belmont Parkway intersection with Old Wiederstein Road • Upgrade to LED • New LED light placed on existing pole 5. Summary of New Requests: a. Four -way stop sign at Aero Drive and Oak Street b. Speed Concerns o Westchester o Columbia o Wild Cherry 6. Staff Comments and /or New Requests: • Speeding Concerns • Columbia (west of Country Club) • Westchester o Wild Cherry 7. Future Agenda Items Requests from Commissioners: • Commissioner Ferrando Heyward inquired whether traffic counts will be conducted before the beginning of the school year and suggests that they begin two weeks after school starts to provide more accurate traffic counts. • Commissioner Chuck Cornelisse requested that the white line markers at 3009 and I -35 intersection northbound be repainted. There is confusion between lanes and is creating a traffic hazard. • Commissioner Paul Wiley noted that the white line markers at Hwy 78 and 3009 also need to be repainted. He also noted that there is a conflict between the left turn arrow traffic signals and the signage at Elbel and 3009. 8. Adjournment: Meeting adjourned at 6:12 PM by Chair Richard Dziewit. Attest: Richard Dziewit, Chairperson Cyndi Simmons, Recording Secretary 05 -05 -2022 Minutes 3 05 -05 -2022 Minutes Agenda No. 9. CITY COUNCIL MEMORANDUM City Council September 6, 2022 Meeting: Department: Finance Subject: Ordinance No. 22 -T -30— Conduct a Public Hearing and Consideration and /or action approving an Ordinance adopting a budget for the fiscal year beginning October 1, 2022, and ending September 30, 2023, in accordance with the Charter of the City of Schertz, Texas; providing for the filing of the Budget; providing that this Ordnance shall be cumulative of all Ordnances; providing a Severability Clause; and providing an Effective Date. First Reading (B. James /J. Walters) BACKGROUND In accordance with applicable statutes and the City Charter, the City Manager submitted a budget proposal to the City Council for consideration on August 5, 2022. The City Council held public hearings for the Proposed Budget on August 23, 2022 and, tonight, September 6, 2022. In the General Fund, Staff has proposed adding up to 24 new positions based on the recommendations of Staff and Council. The positions include: -3 Firefighters in preparation of station 4 - Fire Inspector to assist with annual fire inspections - Engineer and Engineering Inspector to assist with city infrastructure projects - Public Safety Technician and a GIS Specialist to meet the information technology needs of a growing staff and security needs -3 Parks Maintenance Technicians to assist with the increased number of parks being developed in the City and perform more maintenance on existing parks - Recreation Coordinator to help provide more city sponsored activities - Plans Examiner and a Permit Technician to meet the needs of development - Neighborhood Services Officer to help with code compliance needs -2 School Police Officers requested and paid for by the School. District - Traffic Officer to help with the growing city - Records Specialist in Police, a Parts Clerk in Fleet to help manage the vehicles - Part Time Programing Specialist in the Library to help with the popular events held at the library - Convert 2 10 -hour positions to 2 20 -hour positions at the library to help visitors - Event Attendant to assist set up and clean the Civic and Community Centers when there are events Also in the General Fund are the following programs, projects, and equipment that are new: - Building 27 Parking Lot for vehicle and equipment storage space - Additional Roadway Maintenance Funds - Internet and fiber upgrades on the City's network due to its age - eProcurement software to accept bids online which should allow for more competitive bids - Replace the Police Records Management Software to meet the data driven needs of operations - Restart the Library Hotspot program to provide a home internet solution to families, - Acquire the Cellebrite system for Police to speed up investigation timelines by being able to review cellphone data in house - Replace body armor for the SWAT team - Purchase a 600 gallon Emulsion Tank that will store more oil used for road repair projects and make operations more efficient - Purchase additional public safety radios to hand out to key employees during events or emergencies to ensure good communication - Update and add security cameras at public safety buildings - Purchase additional library materials - Increase the cleaning contract for emergency cleanings at the library - Upgrade the inventory and work order software used by public works that is no longer being supported by the developer - purchase a hard drive shredder for IT and reduce service costs of outsourcing - Provide Office 365 training to employees to better utilize the software - Install noise mitigation tiles at the library to reduce sound inside the study rooms - Provide annual trail funding to design and construct new trails - Purchase a skid steer with a mulch head - Purchase new breaching tools and shields for the Police - Provide for additional job advertisements and hiring incentives - Providing funding to start the Cibolo Creek Clean. Up Program The Emergency Medical Services team is proposing to add 8 new paramedics /EMTs to add another active ambulance on the road and to switch from 24 hours shifts to 1.2 hour shifts due to health concerns in the industry. These positions will be offset by increased revenue from having more ambulances on the road and savings in overtime with the change from 24 hour shifts. They are also proposing to add a mental health canine for staff to address mental health concerns caused on the job. The Water & Sewer Fund is proposing to add utility bill text messaging services for notifications of pending bill due dates to help citizens avoid late penalties with a helpful reminder. They are also proposing to add Water /Sewer Gems software to keep an updated model of water and sewer needs as the city grows to help predict and plan for infrastructure needs. Lastly, they are proposing to purchase a mobile bypass pump to keep the water /sewer system operational if there is a mechanical or electrical failure at the existing pumps. Staff also proposes to raise salaries for all departments by 3% across the board for inflation. In addition, staff making less than $53,000 would get an additional 4 %, staff making between $53,000 and $75,000 would receive an additional 2 %, and staff over $75,000 would receive 1% additional. This program will replace the standard 2% merit program this year temporarily. A copy of the proposed budget is available for view on the City's webpage www.schertz.com. This copy will include all changes included in the change memo. GOAL Per state statutes and the City Charter, the city must adopt a budget prior to the beginning of the fiscal year beginning on October 1 st. COMMUNITY BENEFIT This budget will provide for additional resources to areas identify by citizens, city council, and staff. SUMMARY OF RECOMMENDED ACTION Staff recommends that the City Council approve the first reading of Ordinance No. 22 -T -30, adopting the budget for the fiscal year beginning October 1, 2022, and ending September 30, 2023. FISCAL IMPACT General Fund $44,376,036 Tax I &S Fund 8,686,248 Water & Sewer Fund 26,850,237 Capital Recovery - Water -44,600 Capital Recovery - Sewer 52,500° Drainage Fund _ _.39 1,439,807 EMS Fund 11,719,662 SEDC 10,050,960 mm --ent mm�mmn----------------------------------------- Special Events Fund 24,000 P G Fund 60,000 Hotel Occupancy Fund 272,915 Park Fund 125,000 Tree Mitigation 70,000 Roadway Impact Fee Areal 5,000 Roadway Impact Fee Areal [-mm 55,000 Roadway Impact Fee Area3 5,000 Roadway Impact Fee Area4 3,000 Library Fund 22,200 Historical Committee 11,750 Total: $103,873,315 RECOMMENDATION Staff recommends that the City Council approve the first reading of Ordinance No. 22 -T -30, adopting the budget for the fiscal year beginning October 1, 2022 and ending September 30, 2023. Attachments Change Memo Ordinance 22 -T -30 FY2022 -23 Proposed Budget Change Memo For the 2022 -23 Budget Proposed (REVENUES Taxes 30,832,900 1,472,100 32,305,000 Franchises 2,550,000 0 2,550,000 Permits 1,717,800 0 1,717,800 Licenses 45,620 0 45,620 Fees 2,189,200 0 2,189,200 Fines 9,000 0 9,000 Inter - Jurisdictional 1,151,352 0 1,151,352 Inter -Fund Transfers 3,121,873 0 3,121,873 Miscellaneous 839,850 0 839,850 TOTAL Revenue 42,457,595 1,472,100 43,929,695 EXPENSES City Council 133,870 0 133,870 City Manager 1,381,295 (1,538) 1,379,657 Municipal Court 416,680 22 416,702 Customer Relations -311 121,202 (1401) 121,062 Planning 376,123 (28) 376,095 Legal Services 137,200 0 137,200 City Secretary 233,796 (222) 233,574 Non Departmental 2,585,203 0 2,585,203 Public Affairs 662,691 (237) 662,484 Engineering 1,310,418 (46,572) 1,263,846 Police 11,569,347 70,220 11,639,567 Fire Rescue 7,187,622 129,356 7,316,978 Inspections 1,239,045 32,252 1,271,297 Neighborhood Services 466,403 48,718 515,121 Public Works- Streets 2,438,381 149,126 2,587,507 Parks 1,944,449 173,627 2,118,076 Pools 558,480 22,344 580,824 Event Facilities 414,060 52,925 466,985 Library 1,234,276 58,519 1,292,795 Information Technology 2,927,601 131,014 3,058,615 Human Resources 750,433 16,707 767,140 Finance 755,716 (248) 755,468 Purchasing 295,589 (219) 295,370 Fleet Maintenance 1,243,327 947 1,244,274 Facility Maintenance 1,951,258 6,517 1,957,775 Projects 200,000 650,000 850,000 City Assistance 335,813 0 335,813 Court Restricted Funds 12,740 0 12,740 TOTAL EXPENSES 42,883,018 1,493,020 44,376,038 Revenue over /(under) EXPENSES (425,423) (20,920) (446,343) 9/2/2022 1 of 2 Property Tax Rate of $0.4950 Updated Workers Comp Rate Updated Workers Comp Rate Updated Workers Comp Rate Updated Workers Comp Rate Updated Workers Comp Rate Updated Workers Comp Rate Further Adjustment for Delayed Start of New Positions Updated Workers Comp Rate, Cellebrite, Equipment Updated Workers Comp Rate, Radios Added a Permit Technician Added a new Officer, Cibolo Creek Clean Up Program Added a Skid Steer and 600 Gal Oil tank Added 2 Park Workers, Recreation Coord., Mowing Aquatic Center Cost Update Added Event Attendant Additional Staff Hours, Library Materials, HOT Spots Added GIS Specialist, Software, Equipment, Training Additional Hiring Advertisements and Incentives Updated Workers Comp Rate Updated Workers Comp Rate Updated Workers Comp Rate Updated Workers Comp Rate Police RMS Replacement, Trail Funding Proposed Budget 819/2022 REVENUES Change Memo For the 2022 -23 Budget Franchises 400,000 0 400,000 Fees 27,487,000 0 27,487,000 Fund Transfers 150,000 0 150,000 Miscellaneous 448,858 0 448,858 TOTAL Revenue 28,485,858 0 28,485,858 EXPENSES Non Departmental - Business Office 1,280,599 1,188 1,281,787 Updated Workers Comp Rate W & S Administration 25,567,038 1,412 25,568,450 Updated Workers Comp Rate Projects - - TOTAL EXPENSES 26,847,637 2,600 26,850,237 Revenue over /(under) EXPENSES 1,638,221 (1,600) 1,635,621 Drainage Fund 204 REVENUES Permits 7,000 0 7,000 Fees 1,258,500 0 1,258,500 Fund Transfer 182,573 0 182,573 Miscellaneous 2,000 0 2,000 TOTAL Revenue 1,450,073 0 1,450,073 EXPENSES Drainage 1,437,591 2,216 1,439,807 Updated Workers Comp Rate Projects - - TOTAL EXPENSES 1,437,591 2,216 1,439,807 Revenue over /(under) EXPENSES 12,482 (2,116) 10,266 ALL FUND REVENUES 1,472,100 Total Revenue Increase ALL FUND EXPENSES 1,497,836 Total Expense Increase ALL FUND OVER /(UNDER) (25,736) Total Change to All Fund Fund Balance 9/2/2022 2 of 2 AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 20229 AND ENDING SEPTEMBER 30, 2023, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Schertz is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Manager of the City of Schertz submitted a budget proposal to the City Council prior to the beginning of the fiscal year, and in said budget proposal set forth the estimated revenues and expenditures and made the detailed classification as required by the City Charter of the City of Schertz, Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget contained in the City Charter have been in all things complied with; and WHEREAS, a Public Hearing was held by the City Council of the City of Schertz, Texas on the 6th day of September 2022 and the 13th day of September; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the budget should be approved and adopted; and THEREFORE, ORDAINED / C OF SCHERTZ, TEXAS, THAT: SECTION 1. The budget of the expenditures of the City of Schertz for the ensuing fiscal year beginning October 1, 2022, and ending September 30, 2023, be, and the same is, in all things, adopted and approved as the said City of Schertz budget for the Fiscal Year beginning the first day of October 2022, and ending the thirtieth day of September 2023. SECTION 2. The sums below are hereby appropriated from the respective funds for the payment of expenditures on behalf of the City government as established in the approved budget document: 2022 -2023 Budget General Fund $44,376,036 Tax I &S Fund 8,686,248 Water & Sewer Fund 26,850,237 Capital Recovery - Water 44,000 Capital Recovery - Sewer 52,500 Drainage Fund 1,439,807 EMS Fund 11,719,662 SEDC 10,050,960 Special Events Fund 24,000 PEG Fund 60,000 Hotel Occupancy Fund 272,915 Park Fund 125,000 Tree Mitigation 70,000 Roadway Impact Fee Area 1 5,000 Roadway Impact Fee Area 2 55,000 Roadway Impact Fee Area 3 5,000 Roadway Impact Fee Area 4 3,000 Library Fund 22,200 Historical Committee 11,750 Total: $103,873,315 SECTION 3. A true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, shall be filed with the City Secretary. In addition, the City Manager is hereby directed to file or cause to be filed a true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, in the office of the County Clerk of Guadalupe, Comal, and Bexar Counties, Texas, as required by law. SECTION 4. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Schertz, Texas (2006), as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 5. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION 6. This ordinance shall be in full force and effect from and after its final passage, and it is so ordained. PASSED AND APPROVED ON FIRST READING THIS 6th DAY OF SEPTEMBER 2022. PASSED AND APPROVED ON SECOND READING THIS 13th DAY OF SEPTEMBER 2022. Ralph Gutierrez, Mayor Brenda Dennis, City Secretary W h 0 -RIAAN MOIARIS NIM CITp -0 I la FY 2022=23 111, -1� IN` I I ll I_jljl'llti:ki City of Fiscal Year 2022-23 Budget Cover , • This budget will raise more total property taxes than last year's budget by $2,541,687 or 12% increase, and of that amount, $576,517 is tax revenue to be raised from new property added to (the tax roll this year. The members of the governing body voted on the proposal to consider the budget as follows: FOR: N/A AGAINST: N/A PRESENT and not voting: N/A ABSENT: N/A Property Tax Rate Comparison Total debt obligation for the City of Schertz secured by property taxes: $ 105,316,557 2022 -23 2021 -22 Property Tax Rate: - $0.5121/100 No- new - revenue $.04526/100 $0.5146/100 No- new - revenue Maintenance & Operations Tax Rate: $0.3046/100 $0.3515/100 Voter - approval Rate: $0.4968/100 $0.5242/$100 Debt Rate: $0.1480/100 $0.1604/100 Total debt obligation for the City of Schertz secured by property taxes: $ 105,316,557 CITY OF SCHERTZ, TEXAS CITY COUNCIL RALPH GUTIERREZ Mayor MARK DAVIS Council Member, Place 1 Vacant Council Member, Place 2 JILL WHITTAKER Council Member, Place 3 MICHAEL DAHLE Council Member, Place 4 DAVID SCAGLIOLA Council Member, Place 5 ALLISON HEYWARD Council Member, Place 6 TIM BROWN Council Member, Place 7 MARK BROWNE, CITY MANAGER BRIAN C. JAMES, ASSISTANT CITY MANAGER SARAH GONZALEZ, ASSISTANT TO THE CITY MANAGER JAMES P. WALTERS, FINANCE DIRECTOR BABETT MARTIN, ASSISTANT FINANCE DIRECTOR MIKE WALKDEN, FINANCIAL ANALYST City of Schertz Our Vision Community. Service. Opportunity. Our Mission Leading, improving, and serving a livable, sustainable and financially sound community City Policy Values 1. Safe Community 2. Essential Services 3. High Quality of Life 4. Attractive Community 5. Economic Prosperity 6. Fiscally Sustainable City Operational Values 1. Systems Management 2. Engaged Workforce 3. Innovative 4. Proactive 5. Service Oriented City Core Value 1. Do the right thing 2. Do the best you can 3. Treat others the way you want to be treated 4. Work cooperatively as a tea CITY OF SCHERTZ IN CITY OF SCHERTZ 2022 -23 BUDGET Table of Contents Executive Summary General Fund Summary 8 Revenues 12 City Council 16 City Manager 19 Municipal Court 23 311 /Customer Relations 28 Planning & Zoning 31 Legal Services 37 City Secretary 40 Non - Departmental 45 Public Affairs 48 Engineering 53 Police 59 Fire Rescue 66 Inspections 72 Neighborhood Services 79 Streets 84 Parks, Recreation, & Community Services 89 Pools 95 Event Facilities 99 Library 105 Information Technology 112 Human Resources 117 Finance 122 Purchasing & Asset Management 127 Fleet Services 132 Facility Services 138 City Assistance 146 Court Restricted 148 Interest & Sinking Fund 150 Water & Sewer Summary 157 Business Office 161 Water & Sewer Administration 166 Capital Recovery - Water 173 Capital Recovery — Sewer 181 Drainage Summary 187 Revenues 191 Expenditures 192 Emergency Medical Services (EMS) Summary 196 Revenues 201 Expenditures 202 Schertz Economic Development Corporation Summary 206 Revenues 210 Expenditures 212 Special Revenue Funds Special Events 216 Public, Educational, and Government (PEG) Access Fund 223 Hotel /Motel Tax 228 Park Fund 233 Tree Mitigation 238 Roadway Area 1 242 Roadway Area 2 247 Roadway Area 3 252 Roadway Area 4 257 Library Fund 262 Historical Committee 266 Glossary 270 Executive Summary General Fund Revenue: Revenues for FY 2022 -23 Budget are expected to increase 7.8% from the FY 2021 -22 year -end estimate. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2022 -23 are estimated to increase 6.41 % and sales taxes are estimated to increase 5.63 %. These increases are offset by a projected decrease in commercial building permits and large deployment reimbursements received in 2021 -22 that are not expected in 2022 -23. Expenses: The overall FY 2022 -23 Budget increased 3.3% from the FY 2021 -22 year -end estimates. This includes annual wage increases, 24 new personnel and a 3% ECI increase. This budget also includes additional funding for street preservation and maintenance as well as a parking lot surfacing for building 27 to provide the needed additional parking and storage. In addition, the FY 2022 -23 budget includes IT upgrades for Internet and fiber to add additional high -speed connection to the internet and create better network load balancing for internet connectivity. The IT budget will also increase with the funding for two software. A new eProcurement and Contract management software to allow for increased participation in the bidding process and more effective contract management. Funding for a joint project with IT and Police to replace the current RMS software with a more efficient system. City Council The Proposed FY 2022 -23 Budget increases 7.8% from the FY 2021 -22 year -end estimates for additional funding for training and travel. City Manager The FY 2022 -23 Budget decreases 1.3% from the FY 2021 -22 year -end estimates. Wages increases are offset by vehicle replacements made in 2021 -22 that will not carry forward to 2022 -23. Municipal Court The FY 2022 -23 Budget increased 6.7% from FY 2021 -22 year -end estimates for an increase in the Judge services rates and a projected increase in prosecutor rates. 311 Customer Service The FY 2022 -23 Budget decreases 3.4% from the FY 2021 -22 year end estimates with no changes to operation. 1 of 275 EXECUTIVE SUMMARY Planning & Zoning The FY 2022 -23 Budget decreased by 40.8% from the FY 2021 -22 year -end estimate. $400,000 for the master plan was originally allocated in the planning department. Because this is a multi -year project, we will be accounting for the funds in the project fund. This decrease will be offset by the addition of 2 new positions, plans examiner and permit technician. Legal Services The FY 2022 -23 Budget decreased 2.0% from the FY 2021 -22 year end estimate with no changes to operation. City Secretary The FY 2022 -23 Budget decreases 0.7% from the FY 2021 -22 year -end estimate with no changes to operation. Non - Departmental The FY 2022 -23 Budget increases 20.9% from the FY 2021 -22 year -end estimate due to a projected 10.8% increase on commercial insurance rates and setting general contingency and personnel contingency to $186,200 each. Public Affairs The FY 2022 -23 Budget decreases 0.2% from the FY 2021 -22 year end estimate with no changes to operation. Engineering The FY 2022 -23 Engineering Budget increased 31.7% from the FY 2021 -22 year end estimate for two new positions, inspector and engineer, and vehicle replacements. Police The FY 2022 -23 Budget increases 6.7% from the FY 2021 -22 year -end estimates for four new positions. Two school resource officers, a traffic officer, and a records management specialist. In addition to new personnel, the police department will be adding additional funding for body armor. Fire Rescue The FY 2022 -23 Budget will decrease 6.1 % from the FY 2021 -22 year -end estimate. A fire inspector position and 3 new firefighter positions will be offset by less vehicle replacements /purchases and fewer state deployments. Inspections The FY 2022 -23 Budget increases 16.2% from the FY 2021 -22 year -end estimate for a new Plans Examiner position, computer equipment, and a vehicle replacement. Neighborhood Services The FY 2022 -23 Budget increases 28.5% from the FY 2021 -22 year end with the addition of a neighborhood services officer position, the addition of the Cibolo creek clean -up program, and vehicle replacements. 2 of 275 EXECUTIVE SUMMARY Streets The FY 2022 -23 Budget will increase 25.2% from the FY 2021 -22 year -end estimate. FY 2022 -23 budget includes an additional $250,000 for Street Preservation and Maintenance (SPAM), an emulsion tank, and a replacement skid steer. Parks The FY 2022 -23 Budget will increase 19.0% from the FY 2021 -22 year -end estimate for a two new Parks maintenance technician positions, a recreation coordinator position, additional funding for contract mowing and vehicle and equipment replacements. Pools The FY 2022 -23 Budget will increase 0.8% from the FY 2021 -22 year end with no change in operations. Event Facilities The FY 2022 -23 Budget will increase 11.2% from the FY 2021 -22 -year end estimate with the addition of a new event attendant position. Library The Library FY 2022 -23 Budget increases 8.6% from the FY 2021 -22 year end for a new Part time programming specialist, wage increases, additional funding for Library materials, and noise mitigation tiles for meeting rooms. Animal Services This budget was combined into the Police Department Budget. Information Technology The Information Technology FY 2022 -23 Budget increases approximately 16.2% from the FY 2021 -2022 year -end estimates. Primary costs changes include a new Public safety technician position, a GIS specialist position, an Eprocurement software, camera replacements, and internet and fiber upgrades. Human Resources The FY 2022 -23 Budget will increase 11.1 % from the FY 2021 -22 year -end estimate for wage increases, an increase in expenditures for the remaining employee wellness program initiative funds, and additional funding for recruitment advertisement and incentives. Finance The FY 2022 -23 Budget will increase 4.2% from the FY 2021 -22 year -end estimate due to citywide wage increases. Purchasing & Asset Management The FY 2022 -23 Budget will increase 1.8% from the FY 2021 -22 year -end estimate due to the salary increase awarded to the Purchasing Manager in 2022 and the rising costs across the board for training, travel, office supplies, and operating supplies. 3 of 275 EXECUTIVE SUMMARY Fleet Services The FY 2022 -23 Budget will decrease 2.3% from the FY 2021 -22 year end estimate. Wage increases, a new parts clerk /lube technician position, and updgraded software will be offset by less vehicle replacements in 2022 -23. Facility Services The FY 2022 -23 Budget decreases 3.8% from the FY 2021 -22 year -end estimates. Wage increases and vehicle replacements are offset by a lower budget for maintenance services. City Assistance The FY 2022 -23 Budget will increase 5.7% from the FY 2021 -22 year end estimate for the Senior Citizens meal program. Court Restricted Funds The FY 2022 -23 Budget will decrease 34.5% from the FY 2021 -22 estimate to match the projected revenue for 22 -23. Interest & Sinking Fund Revenues: Revenues for FY 2022 -23 increase 16.3% from the FY 2021 -22 estimate with higher property values. Expenses: The FY 2022 -23 Budget will increase 31.9% from the FY 2021 -22 year end estimate with the addition of new debt issuances. Water & Sewer Fund Revenue: Revenues for FY 2022 -23 Budget are expected to decrease 0.6% from the FY 2021 -22 year -end estimate increase is fees are offset by lower fund transfers. Expenses: The FY 2022 -23 Budget increases 2.9% from the FY 2021 -22 year -end estimates. Utility Billing The FY 2022 -23 Budget increases 5.5% from the FY 2021 -22 year -end estimate for wage increases, increased charges for credit card processing fees and a customer text notification software. Administration The FY 2022 -23 Budget will increase 5.1% from the FY 2021 -22 year -end estimate for wage increases, water gems software, a new mobile bypass pump and additional debt payments. Capital Recovery Fund — Water The FY 2022 -23 Budget will be set at $44,000 for any professional services or studies that need to be completed. Capital Recovery Fund - Sewer The FY 2022 -23 Budget will be set at $52,500 for any professional services or studies that need to be completed. 4 of 275 EXECUTIVE SUMMARY Drainage Fund Revenue: The FY 2022 -23 Budget increase 14.5% from the FY 2021 -22 year -end estimate from a fund transfer from reserves for equipment replacements. Expenses: The FY 2022 -23 Budget will increase 28.5% from the FY 2021 -22 year -end estimate for wage increases and equipment replacements. EMS Fund Revenue: Revenues for FY 2022 -23 Budget are expected to increase 1.2% from FY 2021- 22 year -end estimates from an increase in transports that is offset by lower funding from the Texas Ambulance Supplemental Payment Program (TASSP). Expenses: The FY 2022 -23 Budget will increase 1.7% from the FY 2021 -22 year -end estimate. The addition of 8 new person and wage increases is offset by debt service being paid off and vehicle replacements made in FY 2021 -22. Schertz Economic Development Corporation (SEDC) Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2022 -23 is projected to increase by 60.3% from the FY 2021 -22 year -end estimate. The increase is reflective of an increase in sales tax revenue. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2022 -23 are projected to increase by 67.9% to accommodate costs associated with signage on Schertz Parkway Overpass, and Master Planning for comprehensive Request for Information (RFI) responses, and continued work with the Retail Coach on site analysis and planning. Unspent Marketing and Promotion dollars may be carried forward per State statute for Marketing and Promotion purposes. Special Events Fund Revenue: Revenues are set at $24,000 each year and any additional covers event expenses. Expenses: The Special Events Fund FY 2022 -23 Budget is set at $24,000 with no change in operations. Public, Educational, and Governmental Access (PEG) Fund Revenue: Revenues for FY 2022 -23 Budget are not expected to change from the FY 2021- 22 year -end estimates 5 of 275 EXECUTIVE SUMMARY Expenses: The PEG Fund FY 2022 -23 Budget decreased to $60,000 from the FY 2021- 22 year -end estimates with the continued implementation of the communication master plan Hotel Motel Tax Fund Revenue: Revenue for FY 2022 -23 Budget is expected to increase 0.5% from the FY 2021 -22 year end estimates. Expenses: The Hotel Motel Tax Fund FY 2022 -23 Budget decrease 20.3% from FY 2021- 22 year end estimates due to one time purchases in FY 21 -22 for banquet chairs and an event management software for the civic center. Park Fund Revenue: The revenue for FY 2022 -23 Budget is expected to be equal to the FY 2021 -22 year end estimates. Expenses: The FY 2022 -23 Budget is not expected to change from FY 2021 -22 year end estimate. Tree Mitigation Revenue: The revenue for FY 2022 -23 Budget is expected to increase by 1.5% from 2021- 22 year -end estimate with no changes to the operation. Expenses: The FY 2022 -23 Budget will not change from the FY 2021 -22 year -end estimate. Roadway Impact Fee Area 1 The FY 2022 -23 Budget will be set at $5,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 2 The FY 2022 -23 Budget will be set at $55,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 3 The FY 2022 -23 Budget will be set at $5,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 4 The FY 2022 -23 Budget will be set at $3,000 for any professional services or studies that need to be completed. Library Fund Revenues: Revenue for FY 2022 -23 is expected to decrease 4.6% from the FY 2021 -22 estimate due to the lower budgeted amount for fund transfers to balance the overall budget. Expenses: The Library Fund's FY 2022 -23 Budget will increase 0.5% from the FY 2021- 22 year end estimate for the increase in operating supply purchases. 6 of 275 EXECUTIVE SUMMARY Historical Committee Revenues: Revenue for FY 2022-23 will remain at the same funding allocation as FY 2021- 22. Expenses: The Historical Committee's FY 2022-23 Budget will remain the same as the FY 2021-22 Budget. 7 of 275 DESCRIPTION The General Fund is the City's primary governmental operating fund. It is used to account for all financial resources that cannot otherwise be accounted for in other funds that have specific purposes, such as the Water and Sewer Fund or Special Revenue Funds. All general tax revenues, franchise fees, permits, license fees, fine and forfeitures, interest income and any other receipts that are not allocated by law or otherwise restricted to other funds are accounted for in this fund. It accounts for the majority of City services, including General Government, public safety, public environment, parks and recreation, cultural, and internal services. Budgeted expenditures include salaries and benefits, supplies, maintenance, services, and capital outlays. Revenues Taxes Franchises Permits Licenses Fees Fines & Forfeitures Inter - Jurisdictional Fund Transfers Miscellaneous Total Expenses General Government Public Safety Public Environment Parks & Recreation Cultural Internal Service Misc & Projects Total $27,294,411 $2,226,361 $1,547,780 $45,600 $1,975,216 $8,477 $899,348 $2,893,814 $720,561 $28,970,311 $2,354,017 $2,265,755 $38,620 $2,351,312 $9,000 $986,068 $3,094,852 $1,097,943 $32,305,000 $2,550,000 $1,717,800 $45,620 $2,189,200 $9,000 $1,151,352 $3,568,214 $839,850 $37,611,600 $41,167,878 $44,376,036 $6,315,829 $17,489,515 $1,413,809 $2,506,318 $1,040,278 $6,808,023 $2,616,394 $38,190,165 8 of 275 $6,809,346 $20,199,499 $2,067,417 $2,776,593 $1,190,931 $7,646,072 $2,267,230 $42,957,088 $7,309,692 $20,742,963 $2,587,507 $3,165,884 $1,292,795 $8,078,642 $1,198,553 $44,376,036 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenues Taxes Franchises Permits Licenses Fees Fines & Forfeitures Inter - Jurisdictional Fund Transfers Miscellaneous Total Expenses General Government Public Safety Public Environment Parks & Recreation Cultural Internal Service Misc & Projects Total $27,294,411 $2,226,361 $1,547,780 $45,600 $1,975,216 $8,477 $899,348 $2,893,814 $720,561 $28,970,311 $2,354,017 $2,265,755 $38,620 $2,351,312 $9,000 $986,068 $3,094,852 $1,097,943 $32,305,000 $2,550,000 $1,717,800 $45,620 $2,189,200 $9,000 $1,151,352 $3,568,214 $839,850 $37,611,600 $41,167,878 $44,376,036 $6,315,829 $17,489,515 $1,413,809 $2,506,318 $1,040,278 $6,808,023 $2,616,394 $38,190,165 8 of 275 $6,809,346 $20,199,499 $2,067,417 $2,776,593 $1,190,931 $7,646,072 $2,267,230 $42,957,088 $7,309,692 $20,742,963 $2,587,507 $3,165,884 $1,292,795 $8,078,642 $1,198,553 $44,376,036 LVATM I a WMI KINT1 a IRA a [W ON I PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2022-23 Budget are expected to increase 7.8% from the FY 2021-22 year-end estimate. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2022-23 are estimated to increase 6.41% and sales taxes are estimated to increase 5.63%. These increases are offset by a projected decrease in commercial building permits and large deployment reimbursements received in 2021-22 that are not expected in 2022-23. Expenses: The overall FY 2022-23 Budget increased 3.3% from the FY 2021-22 year-end estimates. This includes annual wage increases, 24 new personnel and a 3% ECI increase. This budget also includes additional funding for street preservation and maintenance as well as a parking lot surfacing for building 27 to provide the needed additional parking and storage. In addition, the FY 2022-23 budget includes IT upgrades for Internet and fiber to add additional high-speed connection to the internet and create better network load balancing for internet connectivity. The IT budget will also increase with the funding for two software. A new eProcurement and Contract management software to allow for increased participation in the bidding process and more effective contract management. Funding for a joint project with IT and Police to replace the current RIVIS software with a more efficient system. 9 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX FINANCIAL SUMMARY 2019 -2020 ACTUAL (-------- 2020 -2021 ACTUAL - - - - -- CURRENT BUDGET 2021 -2022 --------------- Y -T -D ACTUAL PROJECTED YEAR END -------- 2022 -2023 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET REVENUE SUMMARY 110,886 105,989 129,252 90,253 124,152 133,870 Taxes 23,918,317 27,294,441 27,845,000 26,383,356 28,970,311 32,305,000 Franchises 2,223,227 2,226,361 2,327,000 1,934,231 2,354,017 2,550,000 Permits 1,701,296 1,547,780 1,718,150 1,681,214 2,265,755 1,717,800 Licenses 49,540 45,600 49,320 34,533 38,620 45,620 Fees 2,091,014 1,975,216 2,232,459 1,816,349 2,351,312 2,189,200 Fines & Forfeitures 7,053 8,477 9,000 8,698 9,000 9,000 Inter - Jurisdictional 996,174 899,348 990,598 724,943 986,068 1,151,352 Fund Transfers 2,703,943 2,893,814 5,612,630 2,656,094 3,094,852 3,568,214 Miscellaneous 804,912 720,561 706,050 848,660 1,097,943 839,850 TOTAL REVENUES 34,495,476 37,611,600 41,490,207 36,088,078 41,167,878 44,376,036 EXPENDITURE SUMMARY NON PROGRAM GENERAL GOVERNMENT CITY COUNCIL 110,886 105,989 129,252 90,253 124,152 133,870 CITY MANAGER 1,168,026 1,249,953 1,347,229 1,068,515 1,397,216 1,379,657 MUNICIPAL COURT 324,437 343,557 388,838 303,815 390,436 416,702 CUSTOMER RELATIONS -311 110,238 115,148 117,235 98,932 125,300 121,062 PLANNING & ZONING 182,850 220,517 727,715 160,608 635,491 376,095 LEGAL SERVICES 107,722 158,366 140,000 50,714 140,000 137,200 CITY SECRETARY 206,457 204,993 216,259 182,456 235,183 233,574 NONDEPARTMENTAL 2,669,901 2,443,351 2,381,310 1,994,132 2,138,237 2,585,203 PUBLIC AFFAIRS 557,109 603,792 658,486 531,436 663,917 662,484 ENGINEERING 659,370 870,162 959,634 724,019 959,414 1,263,846 CIS 187,174 0 0 0 0 0 TOTAL GENERAL GOVERNMENT 6,284,169 6,315,829 7,065,958 5,204,881 6,809,346 7,309,692 PUBLIC SAFETY POLICE 7,604,159 9,955,402 10,295,516 8,563,793 10,911,513 11,639,567 FIRE RESCUE 5,056,610 6,559,780 6,667,866 5,820,686 7,793,123 7,316,978 INSPECTIONS 903,194 974,332 1,088,400 844,619 1,093,923 1,271,297 NEIGHBORHOOD SERVICES 0 0 377,450 288,257 400,940 515,121 TOTAL PUBLIC SAFETY 13,563,963 17,489,515 18,429,232 15,517,355 20,199,499 20,742,963 PUBLIC ENVIRONMENT STREETS 1,521,424 1,413,809 2,037,970 1,439,665 2,067,417 2,587,507 TOTAL PUBLIC ENVIRONMENT 1,521,424 1,413,809 2,037,970 1,439,665 2,067,417 2,587,507 10 of 275 8 -30 -2022 10:24 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 101 - GENERAL FUND AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY PARKS & RECREATION PARKS SWIM POOL EVENT FACILITIES TOTAL PARKS & RECREATION CULTURAL LIBRARY TOTAL CULTURAL HEALTH ANIMAL SERVICES TOTAL HEALTH INTERNAL SERVICE INFORMATION TECHNOLOGY HUMAN RESOURCES FINANCE PURCHASING & ASSET MGT FLEET SERVICE BUILDING MAINTENANCE TOTAL INTERNAL SERVICE MISC & PROJECTS PROJECTS CITY'S ASSISTANCE SEWER PROJECTS COURT- RESTRICTED FUNDS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,312,158 1,661,869 1,823,731 1,174,412 1,780,332 2,118,076 471,528 536,674 569,878 410,216 576,378 580,824 320,479 307,775 384,945 314,383 419,883 466,985 2,104,164 2,506,318 2,778,554 1,899,010 2,776,593 3,165,884 1,034,433 1,040,278 1,163,373 937,482 1,190,931 1,292,795 1,034,433 1,040,278 1,163,373 937,482 1,190,931 1,292,795 648,502 0 0 0 0 0 648,502 0 0 0 0 0 1,821,503 2,517,577 2,707,439 2,180,796 2,631,436 3,058,615 668,639 666,392 748,319 527,276 690,511 767,140 634,265 687,033 704,969 600,208 725,064 755,468 235,506 247,913 257,714 227,068 290,020 295,370 913,882 1,025,476 1,306,111 965,337 1,273,032 1,244,274 1,432,009 1,663,632 1,998,339 1,217,804. 2,036,009 1,957,775 5,705,803 6,808,023 7,722,891 5,718,488 7,646,072 8,078,642 4,000,000 2,314,007 1,645,112 505,411 1,645,112 850,000 287,962 290,617 342,666 222,581 317,666 335,813 0 0 285,000 0 285,000 0 0 11,770 19,452 5,985 19,452 12,740 4,287,962 2,616,394 2,292,230 733,977 2,267,230 1,198,553 35,150,421 38,190,165 41,490,208 31,450,858 42,957,088 44,376,036 ( 654,945) ( 578,566) ( 1) 4,637,220 ( 1,789,210) 0 11 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXX3X REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411100 Advalorem Tax - Current 14,102,255 14,762,219 15,420,000 15,564,559 15,500,000 17,965,000 000 - 411110 Disable Veterans Assist Pymnt 0 1,064,592 1,100,000 897,969 897,696 1,100,000 000 - 411200 Advalorem Tax - Delinquent 46,115 68,737 50,000 18,374 63,702 50,000 000 - 411300 Advalorem Tax -P &I 86,945 107,361 70,000 99,433 93,830 80,000 000 - 411500 Sales Tax Revenue -Gen Fund 9,612,864 11,222,803 11,135,000 9,737,381 12,345,083 13,040,000 000 - 411600 Bingo Tax 28 0 0 0 0 0 000 - 411700 Mixed Beverage Tax 70,111 68,730 70,000 65,641 70,000 70,000 TOTAL Taxes 23,918,317 27,294,441 27,845,000 26,383,356 28,970,311 32,305,000 Franchises 000 - 421200 Center Point /Entex Energy 90,533 103,058 94,000 102,194 120,671 120,000 000 - 421220 City Public Service 946,815 1,039,100 980,000 878,628 1,100,000 1,200,000 000 - 421240 Guadalupe Valley Elec Co -op 441,211 457,842 460,000 384,818 450,000 475,000 000 - 421250 New Braunfels Utilities 65,991 71,296 70,000 57,633 75,000 80,000 000 - 421300 Spectrum -State Franchise 317,421 317,385 325,000 260,692 300,000 325,000 000 - 421460 DIRECT TV Franchise Fee 92,736 27,032 100,000 69,076 75,059 75,000 000 - 421480 Other Telecom Franchise - ROW 107,819 44,206 130,000 36,044 63,286 100,000 000 - 421500 Solid Waste Franchise Fee 160,702 166,443 168,000 145,146 170,000 175,000 TOTAL Franchises 2,223,227 2,226,361 2,327,000 1,934,231 2,354,017 2,550,000 Permits 000 - 431100 Home Occupation Permit 560 665 525 350 525 550 000 - 431205 Bldg Permit - Residential 588,824 475,336 601,400 251,415 350,000 513,000 000 - 431210 Bldg Permit - Commercial 181,831 210,053 250,000 636,158 800,000 347,000 000 - 431215 Bldg Permit- General 377,725 356,641 350,000 228,428 350,000 328,000 000 - 431300 Mobile Home Permit 300 400 375 50 50 0 000 - 431400 Signs Permit 4,875 6,668 5,000 5,031 5,000 5,500 000 - 431500 Food Establishmnt Permit 69,780 73,410 70,000 51,535 70,000 71,000 000 - 431700 Plumbing Permit 130,330 121,196 130,000 73,315 120,000 123,000 000 - 431750 Electrical Permit 69,460 75,500 75,000 47,560 65,000 70,000 000 - 431800 Mechanical Permit 68,640 53,800 68,000 36,040 55,000 60,000 000 - 431900 Solicitor /Peddler Permit 2,256 2,890 2,000 1,960 2,227 2,000 000 - 431950 Animal /Pet Permit 45 100 250 200 267 250 000 - 432000 Cert of Occupancy Prmt 7,150 11,350 7,600 7,550 10,000 9,500 000 - 432100 Security Alarm Permit 43,736 31,662 43,000 34,270 39,499 43,000 000 - 432300 Grading /Clearing Permit 9,795 12,943 10,000 19,380 24,166 15,000 000 - 432400 Development Permit 110,297 87,450 75,000 263,471 345,044 100,000 000 - 435000 Fire Permit 35,693 27,718 30.000 24.502 28,978 30,000 TOTAL Permits 1,701,296 1,547,780 1,718,150 1,681,214 2,265,755 1,717,800 Licenses 000 - 441000 Alcohol Beverage License 7,783 9,620 8,200 6,233 8,500 8,500 000 - 441300 Mobile Home License 120 80 120 120 120 120 000 - 442000 Contractors License 40,680 35,900 41,000 28,180 30,000 37,000 000 - 444000 Pet License 957 0 0 0 0 0 TOTAL Licenses 49,540 45,600 49,320 34,533 38,620 45,620 Fees 12 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 451000 Municipal Court Fines 625,820 481,067 625,000 399,674 529,000 525,000 000 - 451010 Texas Motor Carrier Fines 0 0 0 21,704 37,700 30,000 000 - 451015 CVE Out of Service 0 250 0 1,900 2,453 3,000 000 - 451100 Arrest Fee 21,404 14,040 21,300 12,810 17,160 12,000 000 - 451110 Expunction Fee 100 0 100 0 0 0 000 - 451200 Warrant Fees 67,368 56,474 67,400 46,334 63,000 53,000 000 - 451220 Officer Jury Fee 91 0 200 0 200 0 000 - 451310 Restitution Fee -Local 126 103 100 0 0 0 000 - 451340 Judicial Fee -City 1,531 544 1,524 304 432 300 000 - 451400 Traffic Fine Costs TTL 9,930 5,839 9,924 5,474 7,349 6,000 000 - 451510 Juvenile Case Mgmt Fee 12,774 4,543 12,768 2,540 3,664 3,000 000 - 451520 Truancy Fees 13,592 12,459 13,584 12,498 16,000 14,000 000 - 451530 Local Municipal Jury Fund 227 238 225 243 317 150 000 - 451600 Technology Fund Fee 19,459 13,233 19,452 11,840 15,916 13,000 000 - 451700 Security Fee 18,904 14,437 18,900 13,505 18,050 15,000 000 - 451800 Time Payment Fee -City 4,148 2,617 4,140 4,041 5,583 4,000 000 - 451850 State Fines loo Service Fee 32,615 27,691 32,612 24,548 21,200 15,000 000 - 451900 DPS Payment -Local 5,059 4,353 5,052 3,782 4,947 4,000 000 - 452000 Child Safety Fee 5,890 4,800 5,880 3,856 5,917 5,000 000 - 452100 Platting Fees 31,250 44,500 54,000 41,250 54,000 54,000 000 - 452200 Site Plan Fee 10,500 19,000 23,000 18,500 23,000 23,000 000 - 452300 Plan Check Fee 552,174 462,928 600,000 457,155 700,000 570,000 000 - 452320 Tree Mitigation Admin Fee 10,707 38,738 15,000 11,550 15,000 15,000 000 - 452400 BOA /Variance Fees 1,000 1,500 2,500 2,500 3,000 2,500 000 - 452600 Specific Use /Zone Chng Fee 22,090 34,300 26,450 33,000 35,000 26,450 000 - 452710 Zoning Ltr & Dev Rights 3,300 2,700 2,550 4,350 5,000 2,550 000 - 453100 Reinspection Fees 202,351 179,625 190,000 155,825 190,000 190,000 000 - 453110 Swim Pool Inspection Fee 2,970 3,410 2,500 660 2,500 2,900 000 - 453200 Lot Abatement 8,552 6,525 5,000 6,025 5,000 6,700 000 - 453211 Admin Fee - Inspections 11,200 3,000 10,000 10,000 10,000 10,000 000 - 453310 Misc Inspection Fees 300 0 0 0 0 0 000 - 453710 Foster Care 600 300 500 50 300 500 000 - 454200 Pool Gate Admission Fee 12,339 21,545 22,000 19,015 22,000 22,000 000 - 454300 Seasonal Pool Pass Fee 1,380 6,730 4,000 6,495 6,500 4,000 000 - 456110 Senior Center Memberships 0 0 0 19,957 25,000 16,000 000 - 456120 Senior Center Meal Fee 19,371 28,205 20,000 21,226 20,000 20,000 000 - 456500 HAZ MAT Fees 0 0 5,000 0 5,000 5,000 000 - 456600 Fire Re- inspection Fee 650 300 750 50 100 700 000 - 458000 Sale of General Fixed Assets 0 0 0 37,572 37,572 0 000 - 458100 Sale of Merchandise 360 90 0 0 0 0 000 - 458110 Sale of Mdse - GovDeals 53,563 126,933 100,000 5,391 9,700 100,000 000 - 458350 Gain on Sale of Fixed Assets 0 3,800 0 0 0 0 000 - 458400 Civic Center Rental Fees 5,275 42,904 140,000 242,322 215,000 225,000 000 - 458401 Capital Recovery Fee -Civic C 11,500 7,775 0 2,275 0 0 000 - 458402 Civic Center Ancillary Fees 200 210 0 1,040 0 0 000 - 458450 North Center Rental Fees 15,875 26,094 18,000 31,938 31,000 28,000 000 - 458460 Senior Center Rental 3,500 0 7,000 1,400 1,867 7,000 000 - 458500 Community Center Rental Fees 16,778 32,505 25,000 46,032 46,000 40,000 000 - 458501 Community Center Service Fees 550 500 0 800 0 0 000 - 458510 Grand Ballroom Rental Fees 115,336 51,501 0 ( 30,694) 0 0 13 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX REVENUES 2019 -2020 ACTUAL (-------- 2020 -2021 ACTUAL - - - - -- CURRENT BUDGET 2021 -2022 --------------- Y -T -D ACTUAL PROJECTED YEAR END -------- 2022 -2023 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET 000 - 458520 Cut -Off Hall Rental Fees 10,568 8,016 0 600 0 0 000 - 458530 Conference Hall Rental Fees 1,963 506 0 0 0 0 000 - 458540 Bluebonnet Hall Rental Fees 25,726 19,974 0 ( 2,938) 0 0 000 - 458550 Pavilion Rental Fees 4,590 24,308 20,000 20,820 23,933 25,000 000 - 458551 Equipment Rentals -Parks 0 0 0 40 53 0 000 - 458560 Chamber of Comm Rent 7,800 7,800 7,800 5,850 7,800 7,800 000 - 458570 Non - Resident SYSA League 8,590 9,160 10,000 7,500 10,000 10,000 000 - 458580 HOA Meeting Rental Fees 1,125 825 0 0 0 0 000 - 458581 Funeral Reception Rental Fees 600 675 0 0 0 0 000 - 458582 Quality of Life Rental Fees 5,430 6,150 0 0 0 0 000 - 458590 Cancellation Fees -Event Renta 6,445 1,600 0 1,900 2,000 1,500 000 - 458650 NonResident User Fee -BVYA 6 12,600 10,000 8,240 10,000 0 000 - 458660 BVYA Utility Reimbursement 0 18,338 15,000 6,486 15,000 15,000 000 - 458670 SYSA Utility Reimbursement 4,494 5,863 7,500 6,651 7,500 7,500 000 - 458675 Lions Futbol Utility Reimbrsm 16,098 22,580 15,000 12,032 15,000 15,000 000 - 458685 Recreation Programs 0 2,431 1,000 ( 25) 50 1,000 000- 458685.Rec Prgrm- Kickball Leagues 84 7,105 2,600 5,055 6,000 2,600 000 - 458700 Vehicle Impoundment 14,060 11,580 11,000 9,930 12,500 0 000 - 459200 NSF Check Fee 125 0 100 0 0 0 000 - 459300 Notary Fee 48 84 48 48 50 50 000 - 459400 Maps,Copies,UDC & Misc Fees 5 0 0 0 0 0 000 - 459600 Animal Adoption Fee 14,075 10,955 9,000 9,005 12,000 12,000 000 - 459700 Pet Impoundment Fee 11,227 9,436 7,000 9,993 13,000 13,000 000 - 459800 Police Reports Fee 5,248 6,924 51000 4,425 5,000 5,000 TOTAL Fees 2,091,014 1,975,216 2,232,459 1,816,349 2,351,312 2,189,200 Fines & Forfeitures 000 - 463000 Library Fines 7,053 8,477 91000 8,698 9 000 91000 TOTAL Fines & Forfeitures 7,053 8,477 9,000 8,698 9,000 9,000 Inter - Jurisdictional 000 - 473100 Bexar Cc - Fire 21,078 35,130 21,077 7,026 21,077 21,077 000 - 473200 City of Seguin -Fire Contract 30,108 33,453 30,107 22,302 30,107 30,107 000 - 473300 Guadalupe Co- Library 217,152 203,191 217,000 180,960 217,152 220,000 000 - 474200 Library Services - Cibolo 40,030 40,000 40,000 40,000 40,000 40,000 000 - 474210 Library Services -Selma 26,505 25,020 26,000 24,825 24,825 25,000 000 - 474400 Dispatch Service- Cibolo 160,000 83,000 160,000 163,000 163,000 160,000 000 - 474600 School Crossing Guard - Bexar C 39,171 41,212 36,000 30,172 36,000 36,000 000 - 474610 School Cross Guard - Guadalupe 43,821 47,822 41,000 39,581 46,822 41,000 000 - 474620 School Crossing Guards - Coma 0 1,813 1,900 14,571 14,571 1,900 000 - 474700 School Officer Funding 355,810 363,708 367,514 183,756 367,514 551,268 000 - 474750 Crime Victim Liaison Agreemen 62,500 25,000 50,000 18,750 25,000 25,000 TOTAL Inter - Jurisdictional 996,174 899,348 990,598 724,943 986,068 1,151,352 Fund Transfers 000 - 480000 Indirect Costs -EMS 179,100 182,682 212,740 177,283 212,735 216,994 000 - 480100 Indirect Costs -Hotel /Motel 74,428 72,464 74,443 62,036 74,441 69,915 000 - 481000 Transfer In - Reserves 0 0 2,289,008 0 0 446,341 000 - 482300 Transfer In -Resry Child Safet 0 0 25,000 0 0 0 000 - 485000 Interfund Charges - Drainage -5o 243,112 285,506 308,010 256,675 308,002 320,073 14 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 000 - 486000 Interfund Chrges -Admin W &S 1,385,000 1,450,827 1,478,230 1,231,858 1,478,193 1,493,620 000 - 486202 Transfer In- Water &Sewer Fund 0 0 4,000 0 4,000 4,000 000 - 486203 Transfer In -EMS 0 0 4,000 0 4,000 4,000 000 - 486204 Transfer In- Drainage 0 0 1,000 0 1,000 1,000 000 - 487000 Interfund Charges -Fleet 360,667 397,666 505,509 421,258 505,496 470,050 000 - 488000 Interfund Charges -4B 461,636 504,669 506,984 506,984 506,984 542,221 000 - 489000 Transfer In 0 0 203,706 0 0 0 TOTAL Fund Transfers 2,703,943 2,893,814 5,612,630 2,656,094 3,094,852 3,568,214 Miscellaneous 000 - 491000 Interest Earned 26,057 7,536 15,000 7,616 10,000 25,000 000 - 491200 Investment Income 251,154 52,592 120,000 65,565 75,000 150,000 000 - 491900 Unrealized Gain /Loss - Capone 22,942 ( 30,999) 0 ( 57,115) ( 40,000) 0 000 - 493000 Donations - Others 100 500 0 0 0 0 000 - 493120 Donations - Public Library 2,166 1,798 10,000 1,145 3,000 10,000 000 - 493400 Donations - Animal Control 3,978 2,905 5,000 3,821 5,000 5,000 000 - 493401 Donations -A /C Microchip 1,080 1,045 0 85 0 0 000 - 493402 Donations - Spay &Neuter 0 0 0 70 0 0 000 - 493460 Donations- Parks 500 0 10,000 0 0 0 000 - 493465 Donations - Senior Center 6,068 1,711 10,000 4,619 5,000 10,000 000 - 493502 Donations -PD 200 450 500 0 0 0 000 - 493503 Donation -Fire Rescue 2,200 800 1,000 0 1,000 1,000 000 - 493618 Donation - Veteran's Memorial 1,350 2,100 1,250 2,630 3,000 1,250 000 - 493700 July 4th Activities 249 27,721 26,000 27,750 27,750 26,000 000 - 493701 Proceeds- Holidazzle 12,320 3,290 12,500 21,600 21,600 12,500 000 - 493704 Moving on Main 100 9,950 4,000 8,700 8,700 4,000 000 - 493706 Music, Movies in the Park 8,000 0 0 8,000 8,000 8,000 000 - 493707 Cornhole League 0 2,260 0 580 0 2,000 000 - 494481 LawEnforcemtOfficersStnd &Educ 5,082 4,489 5,000 4,152 4,152 5,000 000 - 494482 Grants - Police, Fire, Gen Fund 0 541 12,500 0 0 0 000 - 495100 Mobile Stage Rental Fees 1,550 0 0 3,600 3,600 0 000 - 497000 Misc Income -Gen Fund 60,081 176,674 50,000 47,007 40,759 60,000 000 - 497005 Schertz Magazine Advertising 133,575 155,537 140,000 117,993 142,000 145,000 000 - 497100 Misc Income - Police 7,545 15,738 9,000 6,859 9,676 9,000 000 - 497150 Misc Income -Fire Department 0 0 0 0 0 0 000 - 497200 Misc Income - Library 2,236 4,785 3,000 3,251 3,000 3,000 000 - 497210 Misc Income- Library Copier 9,674 9,021 15,000 11,532 14,000 14,000 000 - 497300 Misc Income- Animal Control 224 721 800 330 500 500 000 - 497400 Misc Income- Streets Dept 22,532 13,207 50,000 31,148 40,000 50,000 000 - 497460 Misc Income -Parks 11,037 288 0 75 75 0 000 - 497500 Misc Income -TML Ins. Claims 36,015 62,834 25,000 7,492 12,000 25,000 000 - 497550 Misc Income -TML WC Reimbursmn 11,129 45,649 10,000 50,461 60,000 10,000 000 - 497600 Misc Income- Vending Mach 1,382 800 2,500 965 1,200 1,600 000 - 497610 Misc Income -Muni Court 0 0 0 2 0 0 000 - 498000 Reimbursmnt -Gen Fund 47,542 0 20,000 0 0 20,000 000 - 498105 Reimbursmt Police OT -DEA 30,802 38,501 35,000 22,517 35,000 35,000 000 - 498110 Reimburmnt Fire -Emg Acti -OT 72,533 88,294 100,000 446,209 594,931 200,000 000 - 498150 Reimbursement - Library 13,509 19,824 13,000 0 91000 7,000 TOTAL Miscellaneous 804,912 720,561 706,050 848,660 1,097,943 839,850 TOTAL REVENUES 34,495,476 37,611,600 41,490,207 36,088,078 41,167,878 44,376,036 15 of 275 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz City Council is made up of eight elected officials. City residents currently elect a Mayor and seven Council members at- large. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART PERFORMANCE INDICATORS Number of ordinances passed Number of resolutions passed Requests for Information 16 of 275 61 41 43 131 140 140 14 11 11 2020 -21 I 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Number of ordinances passed Number of resolutions passed Requests for Information 16 of 275 61 41 43 131 140 140 14 11 11 CITY COUNCIL Number of Council Meetings 40 40 41 Requests for Agenda Items 7 7 10 Council on the Go Meetings 1 1 1 Council HOA Presidents Meetina 2 1 0 Meeting Attendance rate 95 95 98 2020-21 2021-22 2022-23 Efficiency � Actual � Estimate � Budget Meeting Attendance rate 95 95 98 Personnel Supplies City Support Services Operations Support Staff Support Professional Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $37,823 $38,102 $41,750 259 2020-21 2021-22 2022-23 Budget Actual Estimate Budget Personnel Supplies City Support Services Operations Support Staff Support Professional Services Operating Equipment Total PROGRAM JUSTIFICATION AND ANALYSIS $37,823 $38,102 $41,750 259 750 1,078 45,985 52,500 54,880 86 300 343 19,838 26,500 31,899 2,000 6,000 3,920 0 0 0 $105,989 $124,152 $133,870 The Proposed FY 2022-23 Budget increases 7.8% from the FY 2021-22 year- end estimates for additional funding for training and travel. 17 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY COUNCIL Personnel Services 150- 511110 Regular 150 - 511240 Allowances 150- 511310 FICA - Employer TOTAL Personnel Services Supplies 150 - 521000 Operating Supplies 150 - 521100 Office Supplies TOTAL Supplies City Support Services 150- 532350 Software Maintenance 150 - 532600 City Elections 150 - 532800 Special Events TOTAL City Support Services Utility Services Operations Support 150 - 534200 Printing & Binding TOTAL Operations Support Staff Support 150- 535100 Uniforms 150- 535200 Awards 150- 535300 Memberships 150 - 535400 Publications 150- 535500 Training /Travel TOTAL Staff Support Professional Services 150 - 541300 Other Consl /Prof Services TOTAL Professional Services Rental /Leasing Operating Equipment TOTAL CITY COUNCIL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 26,714 25,189 25,423 20,418 25,423 28,054 9,659 9,940 9,971 8,172 9,971 10,729 2,699 2,694 2,708 2,198 2,708 2,967 39,072 37,823 38,102 30,788 38,102 41,750 312 54 500 137 500 735 98 205 250 166 250 343 410 259 750 303 750 1,078 4,500 0 4,500 0 0 0 30,680 39,127 42,000 31,652 42,000 44,100 7,297 6,857 10.500 6,724 10,500 10,780 42,476 45,985 57,000 38,376 52,500 54,880 212 86 300 188 300 343 212 86 300 188 300 343 268 308 400 162 300 392 75 1,874 0 0 1,500 1,470 12,028 12,413 13,000 8,118 13,000 12,740 57 0 200 139 200 147 12,338 5,243 13,500 10,029 11,500 17,150 24,765 19,838 27,100 18,448 26,500 31,899 3,950 2,000 6 000 2,150 6,000 3,920 3,950 2,000 6,000 2,150 6,000 3,920 110,886 105,989 18 of 275 129,252 90,253 124,152 133,870 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. This department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long -term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. The City Manager serves as a focal point for the management of City staff. GOALS AND OBJECTIVES • Develop strategic plans and systems to meet the many diverse needs of the community. • Respond effectively and timely to City Council requests. • Develop effective programs to enhance business development and growth. • Develop management systems for efficient and effective use of resources • Recruit, retain and develop talented staff. • Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. ORGANIZATIONAL CHART 19 of 275 CITY MANAGER 2020 -21 2021 -22 2022 -23 City Manager 1 1 1 Assistant City Manager 2 2 2 Assistant to the City Manager 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 5 5 5 ECONOMIC DEVELOPMENT 2020 -21 2021 -22 2022 -23 Executive Director 1 1 1 Deputy Director 0 1 1 Business Retention Manager 1 1 1 Economic Development Analyst 1 0 0 Executive Assistant 1 1 1 TOTAL POSITIONS 4 4 4 Personnel Supplies City Support Services Professional Services Staff Support Operating Equipment Capital Outlay Total $1,232,491 $1,314,229 $1,351,878 1,064 1,200 1,470 3,697 2,000 1,960 0 13,641 0 11,502 22,146 24,349 1,200 0 0 0 44,000 0 $1,249,953 $1,397,216 $1,379,657 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreases 1.3% from the FY 2021 -22 year -end estimates. Wages increases are offset by vehicle replacements made in 2021 -22 that will not carry forward to 2022 -23. 20 of 275 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel Supplies City Support Services Professional Services Staff Support Operating Equipment Capital Outlay Total $1,232,491 $1,314,229 $1,351,878 1,064 1,200 1,470 3,697 2,000 1,960 0 13,641 0 11,502 22,146 24,349 1,200 0 0 0 44,000 0 $1,249,953 $1,397,216 $1,379,657 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreases 1.3% from the FY 2021 -22 year -end estimates. Wages increases are offset by vehicle replacements made in 2021 -22 that will not carry forward to 2022 -23. 20 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CITY MANAGER C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 777,660 151- 511110 Regular 859,271 151 - 511120 Overtime 1,063 151- 511180 LTD 555 151 - 511210 Longevity 6,332 151 - 511230 Certification Allowance 0 151- 511240 Allowances 7,200 151 - 511310 FICA - Employer 59,328 151- 511350 TMRS- Employer 139,795 151 - 511410 Health - Employer 79,541 151 - 511500 Workers' Compensation 951 TOTAL Personnel Services 1,154,036 Supplies Services 157,839 151 - 521100 Office Supplies 1.481 TOTAL Supplies Services 1,481 City Support Services 1,351 151- 532800 Special Events 3,809 TOTAL City Support Services 3,809 Utilitv Services Operations Support 777,660 151- 534200 Printing & Binding 0 TOTAL Operations Support 0 Staff Support 0 0 151- 535100 Uniforms 887 151- 535200 Employee Recognition 1,383 151 - 535300 Memberships 2,336 151 - 535400 Publications 399 151 - 535500 Training /Travel 3,053 151 - 535510 Meeting Expenses 571 151- 535600 Professional Certification 71 TOTAL Staff Support 8,700 Professional Services 157,839 151 - 541300 Other Consl /Prof Services 0 TOTAL Professional Services 0 909,335 919,010 777,660 970,225 990,123 499 240 1,428 2,000 239 0 0 0 0 0 6,696 7,461 3,841 3,841 5,354 2,205 1,170 1,675 2,025 1,820 7,200 6,912 6,092 7,477 6,894 64,896 70,956 53,846 75,396 76,288 151,271 153,086 112,061 157,839 164,576 89,103 100,468 74,634 94,075 104,808 1,286 1,460 1,351 1,351 1,776 1,232,491 1,260,763 1,032,588 1,314,229 1,351,878 1,064 1.607 929 1,200 1,470 1,064 1,607 929 1,200 1,470 3,697 2,000 1,328 2,000 1,960 3,697 2,000 1,328 2,000 1,960 0 50 0 0 0 0 50 0 0 0 35 775 384 775 760 755 2,500 1,484 5,000 4,900 3,182 4,322 3,804 4,000 3,920 295 500 305 500 490 6,143 14,400 13,018 11,500 11,270 1,091 2,600 963 300 2,940 0 71 71 71 70 11,502 25,168 20,030 22,146 24,349 0 13,641 13,641 13,641 0 0 13,641 13,641 13,641 0 21 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Rental /Leasing Operating Equipment 151- 571000 Furniture & Fixtures 0 1,200 0 0 0 0 TOTAL Operating Equipment 0 1,200 0 0 0 0 Capital Outlay 151- 581200 Vehicles & Access. Over $5,00 0 0 44.000 0 44,000 0 TOTAL Capital Outlay 0 0 44,000 0 44,000 0 TOTAL CITY MANAGER 1,168,026 1,249,953 1,347,229 1,068,515 1,397,216 1,379,657 22 of 275 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION Municipal Court represents the judicial branch of the City's government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all of the court's papers are accurate, orderly, and complete. The clerk's primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court's docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, Drivers Safety Course and alcohol violations to the Texas Department of Public Safety, assist the Marshal Officer's with warrants, and complete all required accounting reports. The prosecutor's duties include preparing and presenting the State's case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State's witnesses and requesting dismissal of cases under the appropriate circumstances. GOALS AND OBJECTIVES • Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. • Implement the use of new technology and other innovative practices to maintain efficient and security. 23 of 275 \/ ► ' • I • Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. • Seek input from personnel to maintain a positive work environment. • Renovate front counter to include and efficient workstation for clerks and defendants. ORGANIZATIONAL CHART COURT 2020 -21 2021 -22 2022 -23 -MUNICIPAL Court Administrator 1 1 1 Senior Deputy Court Clerk 1 1 1 Deputy Court Clerk 2 2 2 TOTAL POSITIONS 1 41 41 4 24 of 275 015JEffer'WIT11111113411161WIM, PERFORMANCE INDICATORS Traffic Citations Filed 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Traffic Citations Filed 2,239 3,235 4,235 State Law Citations Filed 1,098 1,001 1,500 Municipal Ordinances Filed 232 218 250 Cases Disposed Charges Processed per Clerk 2,454 2,440 2,425 818 813 808 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimate Budget Cases Disposed Charges Processed per Clerk 2,454 2,440 2,425 818 813 808 Cases Disposed per Clerk 33% 33% 33% 2020 -21 2021 -22 2022 -23 Effectiveness Actual Estimate Budget Cases Disposed per Clerk 33% 33% 33% Personnel Services 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel Services $293,161 $334,459 $329,472 Supplies 1,403 1,100 1,568 City Support Services 472 300 980 Operations Support 302 2,000 1,960 Staff Support 2,777 4,669 7,262 Court Support 0 540 980 Professional Services 43,379 42,000 65,954 Maintenance Services 2,065 1,868 8,526 Operating Equipment 0 3,500 0 Total $343,557 $390,436 $416,702 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget increased 6.7% from FY 2021 -22 year -end estimates for an increase in the Judge services rates and a projected increase in prosecutor rates. 25 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES MUNICIPAL COURT C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 152- 534200 Printing & Binding 152- 511110 Regular 179,388 152 - 511120 Overtime 169 152- 511180 LTD 139 152 - 511210 Longevity 7,402 152 - 511230 Certification Allowance 485 152- 511310 FICA - Employer 13,039 152 - 511350 TMRS- Employer 29,978 152- 511410 Health - Employer 39,532 152 - 511500 Workers' Compensation 87 TOTAL Personnel Services 270,220 Supplies 36,595 43,808 152- 521000.Operating Supplies - CVE 0 152 - 521100 Office Supplies 1,559 TOTAL Supplies 303 1,559 City Support Services 267,016 152 - 532800 Special Events 741 TOTAL City Support Services 741 Utilitv Services Operations Support 198,234 152- 534200 Printing & Binding 38 TOTAL Operations Support 38 Staff Support 223 152- 535100 Uniforms 579 152- 535300 Memberships 545 152 - 535400 Publications 0 152 - 535500 Training /Travel 1,955 152- 535500.Training /Travel - Juv Case Mg 109 152 - 535510 Meeting Expenses 977 TOTAL Staff Support 4,164 Court Support 2,553 152- 536500 Court /Jury Cost 372 TOTAL Court Support 372 192,215 198,234 174,229 218,816 210,621 210 192 223 250 958 0 0 0 0 0 7,978 8,739 8,739 8,739 9,635 1,186 1,152 2,056 2,553 2,471 14,584 15,895 13,451 17,622 17,007 32,909 34,070 27,674 36,892 36,595 43,808 47,619 40,341 49,284 51,789 270 327 303 303 396 293,161 306,228 267,016 334,459 329,472 0 0 0 0 98 1,403 1.500 806 11100 1,470 1,403 1,500 806 1,100 1,568 472 500 234 300 980 472 500 234 300 980 302 2,000 0 2,000 1,960 302 2,000 0 2,000 1,960 489 600 0 600 588 655 810 520 590 794 15 500 353 279 490 978 3,500 1,273 2,000 3,920 0 0 0 0 0 639 1,500 224 1,200 1,470 2,777 6,910 2,370 4,669 7,262 0 3.000 132 540 980 0 3,000 132 540 980 26 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 152 - 541310 Judges Services 30,475 152 - 541320 Prosecutor Services 15,219 152 - 541330 Interpreter Services 0 TOTAL Professional Services 45,694 Maintenance Services 152- 551800 Other Maintenance Agreements 1.650 TOTAL Maintenance Services 1,650 Rental /Leasing Operating Equipment 152 - 571000 Furniture & Fixtures 0 TOTAL Operating Equipment 0 Capital Outlay TOTAL MUNICIPAL COURT 324,437 27,000 37,000 19,825 27,000 36,260 16,298 24,000 9,735 15,000 29,204 81 700 0 0 490 43,379 61,700 29,560 42,000 65,954 2,065 3.000 2.060 1,868 8,526 2,065 3,000 2,060 1,868 8,526 0 4,000 1,637 3,500 0 0 4,000 1,637 3,500 0 343,557 27 of 275 388,838 303,815 390,436 416,702 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS /311 Fund: 101 General Fund Under the umbrella of Public Affairs, 311 Customer Care connects callers with specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, street lights out, trash collection, special events and all other City requests. This division is under the supervision of the Communications Manager. GOALS AND OBJECTIVES • To provide excellent customer service to all callers • To provide consistent and accurate information to all callers • To reduce or eliminate abandoned calls • To reduce or eliminate misrouted calls • To improve call tracking capabilities to better analyze callers need for service ORGANIZATIONAL CHART 28 of 275 CUSTOMER RELATIONS /311 CUSTOMER RELATIONS /311 2020 -21 2021 -22 2022 -23 Customer Relations /311 Rep 2 2 2 Customer Relations /311 Re PT 1 1 1 TOTAL POSITIONS 3 3 3 PERFORMANCE INDICATORS Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 519 500 2020 -21 2021 -22 2022 -23 Workload /Output Actual Estimate Budget Work Orders (initiated for other depts.) Calls Received Calls Not Answered Average Calls Per Day Received 519 500 500 22,963 15,000 18,000 3070 1,500 1,700 81 62 73 Personnel 2020 -21 2021 -22 2022 -23 Budget Actual I Estimate Budget Personnel $114,658 $124,770 $120,518 Supplies 149 100 123 Staff Support 342 430 421 Operating Equipment 0 0 0 Total $115,148 $125,300 $121,062 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreases 3.4% from the FY 2021 -22 year end estimates with no changes to operation. 29 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES CUSTOMER RELATIONS -311 Personnel Services 153- 511110 Regular 153 - 511120 Overtime 153- 511180 LTD 153 - 511210 Longevity 153 - 511310 FICA - Employer 153- 511350 TMRS- Employer 153 - 511410 Health - Employer 153- 511500 Workers' Compensation TOTAL Personnel Services Supplies 153- 521100 Office Supplies TOTAL Supplies Staff Support 153 - 535100 Uniforms 153- 535300 Memberships 153 - 535500 Training /Travel TOTAL Staff Support Operating Equipment C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 80,642 84,225 84,512 71,965 90,910 86,669 127 379 239 242 225 246 47 0 0 0 0 0 1,774 2,038 2,302 2,302 2,302 2,627 6,043 6,545 6,652 5,615 7,140 6,841 13,200 14,151 14,246 11,109 14,948 14,658 7,406 7,203 8,617 7,371 9,118 9,318 99 117 137 127 127 159 109,338 114,658 116,705 98,731 124,770 120,518 99 149 100 53 100 123 ------ - - - - -- 99 149 100 53 100 123 196 70 180 148 180 176 0 97 0 0 0 0 604 175 250 0 250 245 800 342 430 148 430 421 TOTAL CUSTOMER RELATIONS -311 110,238 115,148 30 of 275 117,235 98,932 125,300 121,062 DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Planning & Zoning Division ensures planned and purposeful development within the City limits and the Extraterritorial Jurisdiction through an efficient, consistent, unbiased, and effective development review process to promote quality development. The Division provides direction to help citizens, businesses, and developers implement successful projects that will benefit the community. Division responsibilities include the review and processing of development projects, such as commercial site plans, plats, zone changes, specific use permits, and annexations; the research and development of long range plans and goals to guide the future of our City; and the creation of development codes to tailor our regulations around citizen needs and city goals. The Division frequently collaborates with other departments within the City, including Engineering, Fire, and Inspections, as well as other governmental agencies, in order to shape a suburban environment that prioritizes safety. The Division also provides guidance and staff recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee to help them best serve the residents of Schertz. GOALS AND OBJECTIVES • Continue to assist property owners, developers, and engineers through our development process through timely and thorough project review. • Review and update the Comprehensive Land Plan for the City, which will shape the future of Schertz to meet the desires and goals of the residents. • Continue to reevaluate and modify regulations within the Schertz Unified Development Code to accommodate the evolving needs of our residents and make the development process more efficient and effective. • Implement the Joint Land Use Study Strategies to promote compatibility of land uses and development with the long -range goals of Randolph AFB. • Continue to update the website to provide improved customer service by updating flowcharts, providing information on current residential and commercial developments, providing information guides on how to apply for planning applications, and providing information on public hearing on the city's webpage. 31 of 275 • Promote staff development including continued education and cross training to provide outstanding customer service. • Continue to digitize previous years case files into the digital records retention system to improve access and availability. • Continue to provide regular updates to the website feature "What's Developing in Schertz" to ensure residents are provided information on current development projects within the City. ACCOMPLISHMENTS • Implemented new permitting /planning /Code Enforcement software to provide increased customer service, transparency, and efficiency on all development projects. • Received the 2021 Certificate of Achievement for Planning Excellence by the American Planning Association — Texas Chapter which recognizes a commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demonstrated by the Planning Department for the eighth year in a row. • Maintained the partnership with Joint Base San Antonio (JBSA). Participated in the JBSA Technical Working Group for their Regional Compatible Use Plan update, to be completed in 2022/2023. • Completed UDC amendments in relation to Article 15 Section 21.15.4 Easements and Utilities, Article 9 Section 21.9.9 Tree Preservation and Mitigation, Article 4 subsection 21.4.5 Post Decision Procedures, Article 8 subsection 21.8.9 in relation to allowing parking surface alternatives for a 6 month period, Article 9 subsection 21.9.10 in relation to Private Park requirements and Article 10 subsection 21.10.2 and 21.10.4 in relation to parking along Main Street and required spaces for mailbox kiosks in residential subdivisions. • Attended various continuing education classes including American Planning Association- Texas Chapter conference, Certified Floodplain Manager training, Tony Korioth Supervisor Academy and Cybersecurity Training. • Completed weekly updates to the website feature, "What's Developing in Schertz ", to provide information on new residential subdivisions and new commercial sites currently under construction to improve public relations and transparency, while providing useful, accessible information to the public. 32 of 275 PLANNING AND ZONING 2020 -21 2021 -22 2022 -23 Senior Planner 2 2 2 Planner 1 2 2 2 TOTAL POSITIONS 4 4 4 warjailill 111 11 1 1 1 •- Plats Site Plans and Master Plan Variances /Waivers Zone Changes and Specific Use Permits UDC/ Comp. Plan Revisions Annexation All Plats Site Plan, Master Plan Variance Zone Change, Specific Use Permit Other (Zoning Letters and Additional Admin fees) Total Revenue 33 of 275 29 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Plats Site Plans and Master Plan Variances /Waivers Zone Changes and Specific Use Permits UDC/ Comp. Plan Revisions Annexation All Plats Site Plan, Master Plan Variance Zone Change, Specific Use Permit Other (Zoning Letters and Additional Admin fees) Total Revenue 33 of 275 29 32 32 15 18 18 6 5 5 19 15 15 3 5 5 2 4 4 $44,500 $19,000 $1,500 $34,300 $2,700 $102,000 $54,000 $23,000 $2,500 $26,450 $2,550 $108,500 $54,000 $23,000 $2,500 $26,450 $2,550 $108,500 Personnel 2020 -21 2021 -22 1 2022 -23 Budget Actual Estimate I Budget Personnel $210,013 $197,545 $338,774 Supplies 807 2,020 1,980 Operations Support 129 248 243 Staff Support 3,174 33,939 34,584 Professional Services 20 400,100 196 Operating Equipment 6,375 1,639 319 Total $220,517 $635,491 $376,095 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreased by 40.8% from the FY 2021 -22 year -end estimate. $400,000 for the master plan was originally allocated in the planning department. Because this is a multi -year project, we will be accounting for the funds in the project fund. This decrease will be offset by the addition of 2 new positions, plans examiner and permit technician. 34 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PLANNING & ZONING Personnel Services 154- 511110 Regular 154 - 511120 Overtime 154- 511180 LTD 154 - 511210 Longevity 154 - 511230 Certification Allowance 154- 511310 FICA - Employer 154 - 511350 TMRS- Employer 154- 511410 Health - Employer 154 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 154 - 521000 Operating Supplies 154 - 521100 Office Supplies 154 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 154- 532400 Computer Fees & Licenses TOTAL City Support Services tilitv Services Operations Support 154 - 534200 Printing & Binding TOTAL Operations Support Staff Sui2port 154 - 535100 Uniforms 154 - 535300 Memberships 154 - 535400 Publications 154 - 535500 Training /Travel Staff 154- 535500.Training /Travel Commission 154- 535510 Meeting Expenses TOTAL Staff Support Professional Services 154 - 541400 Consulting 154 - 541500 State /County Admin Fees TOTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 127,131 140,148 184,062 102,375 127,985 224,508 1,365 3,748 4,922 3,839 4,922 5,562 92 0 0 0 0 0 1,296 1,055 1,016 926 926 1,198 104 0 0 0 0 0 9,494 10,641 15,220 7,600 10,238 17,688 20,895 23,698 32,595 14,435 21,433 37,896 18,932 30,471 42,648 26,795 31,758 51,520 162 252 306 283 283 402 179,471 210,013 280,769 156,253 197,545 338,774 225 89 620 301 620 608 530 718 1,200 999 1,200 1,176 0 0 200 0 200 196 755 807 2,020 1,300 2,020 1,980 0 0 9 000 0 0 0 0 0 9,000 0 0 0 81 129 248 0 248 243 81 129 248 0 248 243 150 306 850 300 850 833 1,013 1,128 2,073 1,270 2,073 2,411 254 0 500 89 500 490 297) 790 22,626 0 22,626 23,118 794 950 7,390 714 7,390 7,242 0 0 500 347 500 490 1,914 3,174 33,939 2,719 33,939 34,584 0 0 400,000 0 400,000 0 36 20 100 50 100 196 36 20 400,100 50 400,100 196 35 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Rental /Leasing Operating Equipment 154- 571000 Furniture & Fixtures 593 6,375 1,639 285 1,639 319 TOTAL Operating Equipment 593 6,375 1,639 285 1,639 319 Capital Outlay TOTAL PLANNING & ZONING 182,850 220,517 727,715 160,608 635,491 376,095 36 of 275 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Attorney is the legal advisor to City Council and City Council's appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. GOALS AND OBJECTIVES • To provide expert legal counsel on proposed ordinances. • To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. • To represent the City in litigation. • Prepare legal documents for City contracts and agreements. • To provide counsel on strategic issues that will be of the most benefit the City. 37 of 275 LEGAL SERVICES ORGANIZATIONAL CHART Operations Support 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Operations Support $8,120 $10,000 $9,800 Professional Services $150,246 $130,000 $127,400 Total $158,366 $940,000 $937,200 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreased 2.0% from the FY 2021 -22 year end estimate with no changes to operation. 38 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LEGAL SERVICES Operations Support 155- 534100 Advertising /Legal Notices 4,342 8,120 10,000 2,494 10,000 91800 TOTAL Operations Support 4,342 8,120 10,000 2,494 10,000 9,800 Professional Services 155- 541200 Legal Svcs 103,379 150,246 130,000 48,221 130,000 127,400 TOTAL Professional Services 103,379 150,246 130,000 48,221 130,000 127,400 TOTAL LEGAL SERVICES 107,722 158,366 140,000 50,714 140,000 137,200 39 of 275 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND The position of City Secretary is a statutory position required by State law and the City Charter. The City Secretary's Office functions as a primary contact for citizens seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the City Secretary's Office, including election administration, record management and preservation and Council Services. The City Secretary's Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. GOALS AND OBJECTIVES The goals and objectives of the City Secretary's Department are to provide the following services for the City of Schertz: • Public Information requests. • Agendas and minutes for public meetings. • Ordinances and resolutions. • Election administration. • Publication of legal notices. • Alcohol permits for businesses. • Process Liens (filed and released) • Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. • Administer oaths. • Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. 40 of 275 C�■�i�7K� \�rl l�� \�il • Public Education (Student Mayor /Council Program, Volunteer Fair) • Proclamations from the Mayor's Office. • Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. ORGANIZATIONAL CHART CITY SECRETARY 2020 -21 2021 -22 2022 -23 City Secretary 1 1 1 Deputy City Secretary 1 1 1 TOTAL POSITIONS 2 2 2 PERFORMANCE INDICATORS Ordinances Passed and Processed 2020 -21 2021 -22 2022 -23 Workload Actual Estimated Budget Ordinances Passed and Processed 61 41 40 Resolutions Passed and Processed 131 140 140 Council Meetings Attended 39 40 40 Open Records 571 450 425 Ordinances & Resolutions Executed within 72 hours of Council Meeting 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 98% 98% 98% Documents completed, signed, scanned within 48 hours of council approval 98% 98% 98% Council meeting minutes transcribed within 48 hours following Council meeting 98% 98% 98% Agendas available to citizens within legally required timeframe - Posted on website 100% 100% 100% Alcohol permits processed within the month of expiration 96% 97% 98% 41 of 275 Student Mayor /Councilmember for the Day Program 0 1 1 2020 -21 2021 -22 2022 -23 Education Initiatives Actual Estimated Budget Student Mayor /Councilmember for the Day Program 0 1 1 Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimated Budget Personnel $194,552 $218,933 $213,949 Supplies 1,082 1,150 1,127 City Support Services 5,921 10,000 11,760 Operations Support 43 150 147 Staff Support 3,144 4,950 6,591 Operating Equipment 250 0 0 Total $204,993 $235,183 $233,574 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreases 0.7% from the FY 2021 -22 year -end estimate with no changes to operation. 42 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY SECRETARY Personnel Services 164- 511110 Regular 139,068 142,073 143,010 128,946 160,045 154,730 164- 511180 LTD 95 0 0 0 0 0 164- 511210 Longevity 1,804 2,125 2,072 2,072 2,072 2,336 164 - 511230 Certification Allowance 0 0 600 0 0 0 164 - 511310 FICA - Employer 10,069 10,810 11,092 9,837 12,402 12,008 164- 511350 TMRS- Employer 22,526 23,546 23,754 19,523 25,963 25,727 164 - 511410 Health - Employer 19,391 15,806 17,353 14,777 18,240 18,868 164- 511500 Workers' Compensation 148 193 228 211 211 280 TOTAL Personnel Services 193,102 194,552 198,109 175,366 218,933 213,949 Supplies 164- 521100 Office Supplies 910 1,082 1,150 778 1,150 1,127 TOTAL Supplies 910 1,082 1,150 778 1,150 1,127 City Support Services 164 - 532700 Records Management 7,213 5,921 9,400 3,523 10,000 11,760 TOTAL City Support Services 7,213 5,921 9,400 3,523 10,000 11,760 Utility Services Operations Support 164 - 534200 Printing & Binding 0 43 150 139 150 147 TOTAL Operations Support 0 43 150 139 150 147 Staff Support 164 - 535100 Uniforms 0 0 100 0 100 98 164 - 535300 Memberships 370 722 750 713 750 1,005 164 - 535400 Publications 901 476 600 464 600 588 164- 535500 Training /Travel 3,962 1,945 51000 1,473 3,500 4,900 TOTAL Staff Support 5,232 3,144 6,450 2,650 4,950 6,591 Professional Services Maintenance Services Operating Equipment 164- 571000 Furniture & Fixtures 0 250 11000 0 0 0 TOTAL Operating Equipment 0 250 1,000 0 0 0 43 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES Capital Outlay C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TOTAL CITY SECRETARY 206,457 204,993 216,259 182,456 235,183 233,574 44 of 275 DEPARTMENT: 167 NON - DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function /department. Items in this department include city insurance, appraisal district contracts, contingency, and the emergency medical services contract. City Support Services 2020 -21 2021 -22 2022 -23 Budget Actual Estimated Budget City Support Services $779,549 $565,000 $949,620 Utility Services 7,123 0 0 Operations Support 141,919 123,000 126,420 City Assistance 1,406,900 1,324,233 1,367,604 Professional Services 100,288 98,025 113,803 Fund Charges /Transfers 122 27,979 27,757 Land Purchase 7,450 0 0 Total $2,443,351 $2,138,237 $2,585,203 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget increases 20.9% from the FY 2021 -22 year -end estimate due to a projected 10.8% increase on commercial insurance rates and setting general contingency and personnel contingency to $186,200 each. 45 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES NONDEPARTMENTAL Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Support Services 167- 541500 167- 532200 County Appraisal District 240,279 167 - 532500 City Insurance- Commercial 243,251 167 - 532900 Contingencies 3,494 167- 532901 Contingencies - Personnel 0 TOTAL City Support Services 487,024 Utility Services 167 - 548000 Transfer Out 167- 533200 Electric Utility Services 0 TOTAL Utility Services 0 Operations Support Transfer Out - Hist. Committe 167 - 534000 Postage 8,096 167 - 534300 Equipment Maint - Copiers 106,910 167- 534500 Memberships - Organizations 8,900 167- 534810 Electronic Filing Services 386 167 - 534999 Misc. Expense 70,086 TOTAL Operations Support 194,378 Staff Support City Assistance 167- 537100 Medical Services -EMS Contract 602,583 167 - 537200 Main Street Local Program 88,588 167- 537450 Tax Reimbursements /Abatements 1.223,379 TOTAL City Assistance 1,914,550 Professional Services 245,000 167- 541500 State /County Admin Fees 0 167 - 541600 Misc Bank Charges 746 167 - 541800 Credit Card Service Fee 69,943 167 - 541810 Credit Cards Fees - AMEX 2,886 TOTAL Professional Services 73,575 Fund Charges /Transfers 0 167 - 548000 Transfer Out 0 167- 548106 Transfer Out- Special Events 205 167 - 548204 Transfer Out - Drainage 0 167- 548615 Transfer Out - Hist. Committe 169 TOTAL Fund Charges /Transfers 374 228,143 245,000 184,697 245,000 240,100 260,108 265,000 310,747 320,000 337,120 291,297 108,411 14,740 0 186,200 0 190.500 0 0 186,200 779,549 808,911 510,184 565,000 949,620 7,123 0 0 0 0 7,123 0 0 0 0 6,841 8,000 5,994 8,000 8,820 113,791 110,000 97,904 110,000 112,700 0 0 0 0 0 21,286 22,000 1,110 5,000 4,900 0 0 0 0 0 141,919 140,000 105,008 123,000 126,420 667,049 695,645 695,644 695,645 711,004 118,115 50,000 37,196 50,000 49,000 621,736 570.000 578.588 578,588 607,600 1,406,900 1,315,645 1,311,428 1,324,233 1,367,604 126 125 35 125 123 971 750 823 900 980 94,440 85,000 50,407 85,000 98,000 4,751 2,900 16,247 12,000 14,700 100,288 88,775 67,512 98,025 113,803 ( 1,516) 0 0 0 0 ( 1,472) 0 0 0 0 0 17,229 0 17,229 17,222 3,109 10,750 0 10,750 10,535 122 27,979 0 27,979 27,757 46 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services Operating Equipment Capital Outlay 167- 581010 Land Purchase 0 7,450 0 0 0 0 TOTAL Capital Outlay 0 7,450 0 0 0 0 TOTAL NONDEPARTMENTAL 2,669,901 2,443,351 2,381,310 1,994,132 2,138,237 2,585,203 47 of 275 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Public Affairs Department serves an internal audience of 386 employees, elected and appointed officials, as well as an estimated city population of 41,000. Public Affairs is responsible for establishing and maintaining internal and external communications that enhance the understanding, perception, and image of the City of Schertz. Public Affairs promotes, organizes and supports informational, educational, and special event activities that benefit the community and /or City employees through advertising, production of city videos, radio spots, print ads, press releases, email blasts, website and electronic sign ad creation and posting, and award submissions. Public Affairs creates photographic /video /audio recording of City events and activities, designs City marketing materials, documents, hiring packets, graphics, logos, plaques, trophies, proclamations, etc. Public Affairs publishes Schertz Magazine, one of the leading publications in the Tri County area with a circulation of 15,500 copies; including 14,000+ direct mailed and 500+ subscriptions. Over 1,000 magazines are distributed to businesses with hundreds of copies made available at local and regional banks, hospitals and clinics, schools, pharmacies, and restaurants. Operations of the Event Facilities and 311 Customer Care are maintained under the umbrella of Public Affairs. GOALS AND OBJECTIVES • To be the primary source of City information for all current and potential residents and businesses. • To disseminate accurate and timely information to residents and the media during emergency and non - emergency situations. • To provide excellent customer service to all callers while providing accurate information. 48 of 275 lanai conA OWe\l iy C�7 Z�`T��1r�_� C�P►T1�a:I_1 : -4 1 PUBLIC AFFAIRS 2020 -21 2021 -22 2022 -23 Public Affairs Director 1 1 1 Communications Manager 1 1 1 Marketing and Communications Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 4 4 4 PERFORMANCE INDICATORS Press Releases /News Flash /City Headlines Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 49 of 275 65 2020 -21 2021 -22 2022 -23 Workload/Output Measures Actual Estimate Budget Press Releases /News Flash /City Headlines Marketing Materials Produced Completed website work orders Number of customers served (advertisers) Number of Magazines Printed 49 of 275 65 70 70 82 150 125 68 70 70 42 45 45 190,000 191,400 192,000 lanai conA OW0111 y Percentage of Magazine Contracted Average cost per Advertising Run outside of the magazine 50% 50% 50% 200 200 200 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimate Budget Percentage of Magazine Contracted Average cost per Advertising Run outside of the magazine 50% 50% 50% 200 200 200 Schertz Magazine Ad revenue City Sponsored /Non - revenue Percentage open rate for e- newsletter Percentage click rate for e- newsletter 155,537 142,000 145,000 30% 40% 45% 3% 3% 5% 2020 -21 2021 -22 2022 -23 Effectiveness Actual Estimate Budget Schertz Magazine Ad revenue City Sponsored /Non - revenue Percentage open rate for e- newsletter Percentage click rate for e- newsletter 155,537 142,000 145,000 30% 40% 45% 3% 3% 5% Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $313,029 $352,636 $348,144 Supplies 1,663 1,100 1,078 City Support Services 0 1,000 490 Operations Support 39,119 40,755 48,172 Staff Support 3,163 3,926 7,840 Professional Services 246,818 263,900 256,760 Operating Equipment 0 600 0 Total $603,792 $663,917 $662,484 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget decreases 0.2% from the FY 2021 -22 year end estimate with no changes to operation. 50 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES PUBLIC AFFAIRS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 170- 511110 Regular 212,791 222,760 227,341 198,539 249,138 241,050 170 - 511120 Overtime 247 206 1,010 488 500 1,035 170- 511180 LTD 149 0 0 0 0 0 170 - 511210 Longevity 3,808 4,336 5,290 4,990 4,990 5,597 170- 511230 Certification Allowance 650 0 1,248 0 0 0 170 - 511310 FICA - Employer 15,738 16,938 17,953 15,095 19,479 18,929 170 - 511350 TMRS- Employer 34,775 37,119 38,446 30,387 40,779 40,556 170 - 511410 Health - Employer 28,640 31,365 33,825 30,248 37,410 40,538 170 - 511500 Workers' Compensation 228 305 368 340 340 439 TOTAL Personnel Services 297,026 313,029 325,481 280,088 352,636 348,144 Supplies 170 - 521000 Operating Supplies 146 973 400 305 400 392 170 - 521100 Office Supplies 418 689 700 502 700 686 TOTAL Supplies 564 1,663 1,100 807 1,100 1,078 City Support Services 170 - 532800 Other Events 990 0 1,000 528 1,000 490 TOTAL City Support Services 990 0 1,000 528 1,000 490 Operations Support 170 - 534000 Postage 6,784 17,219 18,800 9,152 12,000 14,700 170 - 534100 Advertising 6,549 7,604 8,300 3,862 8,300 8,428 170 - 534200 Printing & Binding 13,633 13,801 19,715 13,384 20,000 24,500 170 - 534500 Memberships - Organizations 255 255 340 255 255 270 170- 534550 Business Meetings /Networking 144 240 280 160 200 274 TOTAL Operations Support 27,366 39,119 47,435 26,813 40,755 48,172 Staff Support 170- 535100 Uniforms 76 197 240 82 200 196 170 - 535400 Publications 88 0 200 60 50 49 170 - 535500 Training /Travel 2,278 2,734 10,330 2,970 3,500 7,350 170 - 535510 Meeting Expenses 341 232 350 176 176 245 TOTAL Staff Support 2,782 3,163 11,120 3,288 3,926 7,840 Professional Services 170- 541300 Other /Consl /Prof Services 14,620 24,076 32,500 25,667 24,900 16,660 170 - 541305 Prof Services- Writers /Photogr 6,360 11,714 10,000 7,948 10,000 9,800 170 - 541350 Magazine- Printing Services 90,962 94,369 114,000 91,065 114,000 117,600 170 - 541355 Design Services 63,304 62,208 65,000 57,024 65,000 63,700 170 - 541360 Magazine- Postage 52,383 54,451 50,000 38,208 50,000 49,000 170 - 541365 Delivery Services 750 0 0 0 0 0 TOTAL Professional Services 228,379 246,818 271,500 219,912 263,900 256,760 51 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 170 - 571000 Furniture & Fixtures 0 0 150 0 0 0 170 - 571500 Operating Equipment 0 0 700 0 600 0 TOTAL Operating Equipment 0 0 850 0 600 0 TOTAL PUBLIC AFFAIRS 557,109 603,792 658,486 531,436 663,917 662,484 52 of 275 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering collaborates with Public Works, Planning and Community Development, Economic Development, Parks and Recreation, and other departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering works with Public Works and Finance to development and implement the City's Capital Improvement Programs for water, wastewater, streets, and drainage. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standards, policies, codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure — both privately and publicly constructed — follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water, wastewater, transportation, and drainage are available and arranged for fiscal sustainability. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. The TSAC is a Commission that hears citizen input, considers transportation issues, and makes recommendations to City Council regarding traffic and transportation related matters throughout the City. 53 of 275 111110MV111111111111, ML ENGINEERING 2020-21 2021-22 2022-23 City Engineer 1 1 1 Engineer 3 3 4 Senior Graduate Engineer 1 1 1 Graduate Engineer 1 1 1 Engineering inspector 2 2 3 TOTAL POSITIONS 8 8 10 ACCOMPLISHMENTS AND GOALS FY 2021-2022 Accomplishments • Along with other Departments, successfully managed the following Capital Improvement Projects (in various stages of completion): • Corbett Ground Storage Tank • Aviation Heights Water Main Replacements Phases 5-7 • Ware Seguin to Lower Seguin and Greytown to Pfeil Loop Lines • Woman Hollering Creek Wastewater Trunk Main and Lift Station • Riata Lift Station Relocation • Crest Oak Sewer Line Upsize • FM 1518 Utility Relocations • 2018 Street Preservation and Maintenance Projects (including remedial efforts) • Trail and Bike Lane Project (technical support and contract administration for Parks) • Elbel Drainage and Resurfacing and Westchester Signalization • 2020 Street Preservation Resurfacing and Rehabilitation Projects • TriCounty Parkway Reconstruction • East Live Oak to IH 35 Tank 24" Dedicated Transmission Main • Update of Water and Wastewater Master Plans and updated Impact Fee Ordinance 54 of 275 i ML • Update of Lift Station Design Guide • Update of Public Works Design Guide • Update of Pavement Condition Index and Roadway System Assessment • Permit Application and Implementation of Municipal Separate Storm Sewer (MS4) Program • Maintained strategic partnership with Texas Department of Transportation FY 2021 -2022 Goals • Continue improvement and update of standard construction details, technical specifications, and design guidelines • Continue support of development and implementation of comprehensive Capital Improvement Program including water, wastewater, drainage, and roadway projects • Complete Water and Wastewater Master Plans and implement updated Impact Fee ordinance • Provide efficient, clear review of construction plans and other development submittals • Continue promotion of efficacy of TSAC activities and actions • Continue successful partnership with TxDOT PERFORMANCE INDICATORS Capital Improvement Projects (number 2020 -21 2021 -22 2022 -23 Workload /Output Measures Actual Estimate Budget Capital Improvement Projects (number 17 20 20 active) Capital Improvement Projects dollar $4.8 million $11.5 $12.0 value million million Nonresidential and Subdivision -Wide 51 35 15 Grading and Clearing Permits Issued* Single Family Nonresidential Grading - 120 300 and Clearing Permits Issued* Grading and Clearing Permits Active 53 120 140 (Average Monthly Concurrent Maximum)* Grading and Clearing Permits Active 64 125 150 (Concurrent Maximum)* Grading and Clearing Permits Issued — 505 510 500 acreage Number of Non - Construction Plan 39 65 60 Reviews (includes master plans, plats, site plans, etc.) 55 of 275 i ML Residential Subdivision Construction — 4 6 8 number of projects (completed projects) Budget Actual Residential Subdivision Construction — $6.0 million $13.0 $13.5 dollar value of public improvements million million (completed projects) 5,212 5,500 Commercial Subdivision Construction — 2 6 2 number of projects (completed projects) 147 Staff Support Commercial Subdivision Construction — $4.1 million $2.0 million $2.0 million dollar value of public improvements 34,465 53,115 (completed projects) Operating Equipment (788) * Numbers appear inconsistent due to transition to new process for issuance of Grading and Clearing Permits for single family residential projects with mid -year implementation of CityView software. 0 100,000 Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $824,117 $882,324 $1,078,273 Supplies 979 2,250 1,715 City Support Services 0 1,265 0 Utility Services 5,212 5,500 7,938 Operations Support 93 150 147 Staff Support 6,084 13,810 15,651 Professional Services 34,465 53,115 49,000 Operating Equipment (788) 1,000 11,122 Capital Outlay 0 0 100,000 Total $870,162 $959,414 $1,263,846 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Engineering Budget increased 31.7% from the FY 2021 -22 year end estimate for two new positions, inspector and engineer, and vehicle replacements. 56 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES ENGINEERING C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 499,526 173- 511110 Regular 441,514 173 - 511120 Overtime 210 173- 511180 LTD 318 173 - 511210 Longevity 6,246 173- 511230 Certification Allowance 2,377 173 - 511310 FICA - Employer 31,334 173 - 511350 TMRS- Employer 72,013 173 - 511410 Health - Employer 72,666 173 - 511500 Workers' Compensation 2.228 TOTAL Personnel Services 628,907 Supplies 126,407 90,849 173 - 521000 Operating Supplies 260 173 - 521100 Office Supplies 877 173 - 521300 Motor Vehicle Supplies 37 TOTAL Supplies 870,590 1,173 City Support Services 315 173- 532400 Computer Fees & Licenses 432 TOTAL City Support Services 432 Utility Services 1,500 980 173 - 533330 Telephone /Internet 2,044 173 - 533500 Vehicle Fuel 4,259 TOTAL Utility Services 6,302 Operations Support 1,265 173- 534000 Postage 0 173 - 534200 Printing & Binding 31 TOTAL Operations Support 31 Staff Support 0 0 173- 535100 Uniforms 1,153 173 - 535300 Memberships 1,207 173- 535400 Publications 310 173 - 535500 Training /Travel 1,538 173- 535510 Meeting Expenses 541 173 - 535600 Professional Certification 231 TOTAL Staff Support 4,981 578,498 608,934 499,526 631,110 760,547 349 500 422 500 750 0 0 0 0 0 7,483 8,532 6,114 6,114 7,421 2,066 3,288 2,539 2,377 2,873 43,131 47,498 37,617 48,968 59,000 98,700 101,718 75,006 102,512 126,407 90,849 96,514 70,030 87,407 118,229 3,041 3,606 3.336 3,336 3.046 824,117 870,590 694,590 882,324 1,078,273 315 500 154 500 490 575 2,000 340 1,500 980 89 250 21 250 245 979 2,750 516 2,250 1,715 0 1,265 1,265 1.265 0 0 1,265 1,265 1,265 0 0 0 0 0 0 5,212 5.500 3,962 5,500, 7,938 5,212 5,500 3,962 5,500 7,938 0 50 31 50 49 93 100 31 100 98 93 150 62 150 147 1,339 4,630 435 4,630 4,047 1,880 2,550 1,660 2,550 2,499 109 500 0 500 490 2,230 7,235 2,105 5,000 7,350 294 480 167 480 627 231 650 495 650 637 6,084 16,045 4,862 13,810 15,651 57 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 173 - 541100 Engineering Services 8,000 173 - 541300 Other Professional Services 7,791 TOTAL Professional Services 15,791 Maintenance Services RentalJLeasing Operating Equipment 173 - 571000 Furniture & Fixtures 285 173 - 571300 Computer & Periphe. < $5000 1,470 TOTAL Operating Equipment 1,755 Capital Outlay 173 - 581200 Vehicles & Access. Over $5,00 0 TOTAL Capital Outlay 0 TOTAL ENGINEERING 659,370 19,075 21,934 9,293 13,115 0 15,390 40,000 9.350 40,000 49,000 34,465 61,934 18,643 53,115 49,000 387 900 119 500 5,632 ( 1,175) 500 0 500 5.490 ( 788) 1,400 119 1,000 11,122 0 0 0 0 100,000 0 0 0 0 100,000 870,162 58 of 275 959,634 724,019 959,414 1,263,846 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND 9 ►l ► I a W&*61 Mal Me,, The Schertz Police Department provides service to approximately 32 square miles, with the City in three different counties. The police department receives thousands of calls for services annually through the communications division and dispatches for Police, Fire, Emergency Medical Service, and Animal Services. Additionally, the police department provides dispatch services for the City of Cibolo Police, Fire and Animal Services departments, and Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, and Santa Clara and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction, traffic safety, and the promotion of overall public safety. The Investigations Division investigates incidents that occurred within the City, processes crime scenes, and follows up through prosecution with the County and District Attorneys of all three counties. The Records Unit receives and prepares cases for submission to County and District Attorneys. The School Resource Program provides a visible presence on the campuses within the City; makes educational presentations to the students and staff, along with investigating crimes on campus. The Animal Services Division is responsible for the enforcement of State laws and City ordinances regarding the care and treatment of animals, rabies control, and overall public health through disease and population control. The Community Outreach Officer interacts with Homeowner Associations, provides education and crime prevention programs to the community, and oversees the Citizens Police Academy and the Citizens on Patrol. Our Crime Victim Liaison protects the rights and assists in the needs of the crime victims in Schertz, Live Oak, and Cibolo GOALS AND OBJECTIVES • Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services. • Enhance our citizens' quality of life by promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. 59 of 275 F961111111M • To increase department participation in community programs and increase citizen interest and participation in police department programs which lends to an attractive, safe community and promotes economic prosperity. • To enhance the recruitment of high quality officers/personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested with an engaged workforce. ORGANIZATIONAL CHART 60 of 275 119611111111M POLICE 2020 -21 2021 -22 2022 -23 Chief of Police 1 1 1 Assistant Chief of Police 1 1 1 Captain 1 1 1 Lieutenants 4 4 4 Sergeants 7 7 7 Corporals 14 13 14 Officers 36 37 40 Administrative Assistant 2 2 2 Records Manager 1 1 1 Records Clerk 2 2 3 Civilian Evidence Technician 1 2 2 Crime Victim Liaison 1 1 1 Animal Services Manager 1 1 1 Animal Services Officer 4 4 4 Animal Services Kennel Tech 3 3 4 Communications Manager 1 1 1 Communications Shift Supervisor 4 4 4 Communications Officer 12 12 12 P/T Communications Officer (Irregular) 3 3 3 Crossing Guards (Part Time) 16 16 16 TOTAL POSITIONS 120 116 122 LAW ENFORCEMENT COMMISSIONS 2020 -21 2021 -22 2022 -23 Fire Dept. Law Enforcement Commission 1 1 1 TOTAL COMMISSIONS 1 1 1 61 of 275 F96111111M PERFORMANCE INDICATORS 2020 -21 2021 -22 ; 2022 -23 Workload /Output i Actual Estimate I Budget Dispatch -911 Calls Patrol- Citations /Warnings Issued Inv - Criminal Cases Filed w/ Prosecutor Inv -Cases Investigated per Investigator Inv -Total Cases Cleared Records -Total Active Alarm Permits Records -Open Records Requests Crime Victim Liaison - Assigned Cases 26,492 29,072 31,929 6,575 10,768 11,845 106 75 110 155 160 175 110 155 170 133 166 200 1,667 1,571 1,780 40 200 225 2020 -21 2021 -22 ; 2022 -23 Workload /Output Marshals Division Actual Estimate Budget Marshals Warrants Issued 2095 1650 2100 Warrants Cleared 1448 1625 1800 Animal Services 1070 925 1025 Animals Taken In 329 325 325 Adoptions 284 300 300 Return to Owner 152 110 215 Transferred Out 91 75 80 Wildlife Release 93 55 85 Euthanized 62 of 275 '• • Budget 2020 -21 2021 -22 2022 -23 Actual Estimate Budget Personnel $8,793,001 $9,290,452 Supplies 81,817 106,862 City Support Services 32,422 34,000 Utility Services 142,160 199,516 Operations Support 11,714 30,271 Staff Support 185,170 162,864 City Assistance 49,923 57,589 Professional Services 58,082 82,544 Maintenance Services 63,918 74,575 Rental /Leasing 0 0 Operating Equipment 292,746 151,303 Capital Outlay 244,451 521,537 Total $9,955,402 $10,911,513 PROGRAM JUSTIFICATION AND ANALYSIS $9,599,285 110,150 33,810 302,232 16,836 267,954 65,170 79,309 78,405 0 408,115 678,300 $11,639,567 The FY 2022 -23 Budget increases 6.7% from the FY 2021 -22 year -end estimates for four new positions. Two school resource officers, a traffic officer, and a records management specialist. In addition to new personnel, the police department will be adding additional funding for body armor. 63 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES POLICE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 256- 511110 Regular 3,850,341 5,797,035 5,802,519 4,832,731 6,032,895 6,141,427 256- 511120 Overtime 271,725 253,306 229,719 432,595 600,000 308,986 256- 511180 LTD 3,497 0 0 0 0 0 256 - 511210 Longevity 110,398 108,667 113,900 110,263 113,900 109,633 256- 511220 Clothing Allowance 64,078 71,870 71,635 55,400 66,560 63,333 256- 511230 Certification Allowance 45,407 46,778 56,189 37,628 44,746 108,791 256 - 511310 FICA - Employer 385,589 475,446 468,561 397,466 509,345 501,874 256- 511350 TMRS- Employer 843,649 1,043,504 1,011,718 793,878 1,066,295 1,085,487 256 - 511410 Health - Employer 696,388 940,831 994,993 809,456 997,978 1,161,243 256- 511500 Workers' Compensation 38,662 55,564 63,481 58,733 58,733 118,511 TOTAL Personnel Services 6,309,734 8,793,001 8,812,715 7,528,149 9,490,452 9,599,285 Supplies 256- 521000 Operating Supplies 40,977 44,995 41,143 25,708 51,593 52,796 256 - 521100 Office Supplies 6,102 7,009 7,500 4,151 6,969 7,350 256 - 521150 Child Safety Supplies 2,835 2,497 5,245 0 5,000 3,112 256- 521200 Medical /Chem Supplies 308 18,258 28,510 18,149 26,148 27,636 256 - 521300 Motor Veh. Supplies 17,290 9,058 17,160 17,152 17,152 19,257 TOTAL Supplies 67,512 81,817 99,558 65,161 106,862 110,150 City Support Services 256 - 532500 City Insurance - Commercial 26,401 32,422 26,500 33,970 34,000 33,810 TOTAL City Support Services 26,401 32,422 26,500 33,970 34,000 33,810 Utility Services 256- 533200 Electric Utility Service 571 24,460 29,400 23,004 28,827 28,812 256 - 533310 Telephone /Cell Phone 5,936 0 0 0 0 0 256- 533410 Water Utility Service 0 6,026 15,000 4,744 12,784 14,700 256- 533500 vehicle Fuel 77,402 111,674 148,800 126,141 157,905 258,720 TOTAL Utility Services 83,909 142,160 193,200 153,889 199,516 302,232 Operations Support 256- 534100 Advertising 1,654 400 2,650 31 2,650 4,410 256- 534200 Printing & Binding 3,889 5,109 7,666 2,805 7,621 7,526 256- 534800 Temp Staff Services 0 6,205 17,000 12,832 20,000 4,900 TOTAL Operations Support 5,543 11,714 27,316 15,668 30,271 16,836 Staff Support 256 - 535100 Uniforms 35,923 63,056 80,378 34,882 59,839 87,465 256- 535200 Awards 3,046 14 6,250 0 3,250 0 256 - 535210 Employee Recognition- Morale 4,625 4,023 5,900 2,167 5,262 9,114 256- 535300 Memberships 2,876 2,824 3,525 2,115 3,290 3,528 256 - 535400 Publications 74 264 490 390 390 260 256- 535500 Training /Travel 46,736 110,132 94,477 90,178 87,477 163,667 256 - 535510 Meeting Expenses 1,311 4,857 3,550 1,606 3,356 3,920 TOTAL Staff Support 94,590 185,170 194,570 131,338 162,864 267,954 64 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 55,800 256 - 537100 Medical Services 1,278 256 - 537800 Community Outreach 8,676 TOTAL City Assistance 9,954 Professional Services 91898 256 - 541300 Prof Services /Consulting 68,118 256- 541310 Contract Service - Crematory 0 256- 541700 Microchip Service 0 TOTAL Professional Services 68,118 Fund Charaes /Transfers Maintenance Services 256- 551400 Minor & Other Equip Maint 256 - 551700 Abatement /Lot Cleaning 256- 551800 Other Maintenance Agreements 256- 551810 Maintenance Agr. - Radios TOTAL Maintenance Services 2,542 8, 943 5,280 46,41C 63,176 42,247 55,800 46,229 47,310 55,272 7,676 10,500 6.669 10,279 91898 49,923 66,300 52,898 57,589 65,170 54,244 74,186 45,162 73,245 70,700 513 1,300 819 684 980 3,325 3,780 3,325 8,615 7,629 58,082 79,266 49,306 82,544 79,309 1,315 4,500 3,080 4,004 4,900 10,828 5,000 872 4,872 4,900 0 825 775 775 809 51,775 66,980 33,775 64,925 67,796 63,918 77,305 38,502 74,575 78,405 Debt Service Rental / Leasina 256- 561200 Lease /Purchase Payments 44,544 0 0 0 0 0 TOTAL Rental /Leasing 44,544 0 0 0 0 0 Operating Equipment 256 - 571000 Furniture & Fixtures 6,014 5,728 13,585 11,717 13,000 13,693 256- 571200 Vehicles & Access. LESS $5,00 176,783 137,761 135,660 105,418 97,789 248,200 256 - 571300 Computer & Periphe. < $5000 67,147 29,327 15,260 13,008 15,000 19,541 256- 571600 Donation - Expense 125 552 0 0 0 0 256- 571800 Equipment under $5,000 47,040 118,568 29,183 18,428 23,514 121,782 256- 571800.Operating Equipment CVE 0 810 3.000 460 2,000 4,900 TOTAL Operating Equipment 297,109 292,746 196,688 149,031 151,303 408,115 Capital Outlay 256 - 581200 Vehicles & Access. Over $5,00 324,804 158,300 374,392 293,253 360,650 417,000 256- 581300 Computer & Periphe. > $5,000 0 0 24,961 18,144 38,144 12,900 256 - 581800 Equipment Over $5,000 208,765 86,151 122,745 34,486 122,743 248,400 TOTAL Capital Outlay 533,569 244,451 522,098 345,882 521,537 678,300 TOTAL POLICE 7,604,159 9,955,402 10,295,516 8,563,793 10,911,513 11,639,567 65 of 275 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Schertz Fire Rescue Department is a paid career department that responds to all fire and emergency service calls in the City of Schertz, the contracted areas of Guadalupe and Bexar Counties, and through mutual aid, the surrounding cities. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of State Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi-discipline specialized certifications. Schertz Fire Rescue has an active public education/fire prevention program that conducts code review and enforcement within the city. Fire and arson investigation services are maintained within the department. GOALS AND OBJECTIVES • Deliver comprehensive safety services of the highest quality. • Respond to 90% of City within 5 minutes from time of dispatch. • Pre-fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. • Support and maintain a safe, healthy, well trained, and high performing work force. • Improve training opportunities specialized operations. • Build upon area-wide technical wildland strike teams. and encourage involvement in rescue, hazardous materials, and • Provide high quality medical first responder service as part of an integrated emergency medical service. • Encourage advanced medical training and certifications. • Support emergency medical operations through interdepartmental cooperation. • Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. • Semi-Annual inspects all schools and nursing homes. • Encourage public speaking for all firefighters. • Maintain safe construction and occupancy within the city through code enforcement. • Attract and maintain a qualified and diverse workforce. 66 of 275 111111110,1111111,%J_ • Encourage diverse education. • Continue to apply Homeland Security. ORGANIZATIONAL CHART applicants through career fairs and public for staffing grants through Department of FIRE RESCUE 2020-21 2021-22 2022-23 Fire Chief 1 1 1 Assistant Chief 1 1 1 Emergency Management Coordinator 1 1 1 Fire Marshal 1 1 1 Deputy Fire Marshal 1 1 1 Inspector 0 0 1 Battalion Chief 4 4 4 Lieutenant 9 9 9 Fire Apparatus Operator 9 9 9 Firefighter 18 18 21 Administrative Assistant 1 1 1 TOTAL POSITIONS 46 46 50 67 of 275 111111110,1111111,%J_ PERFORMANCE INDICATORS Number of Commercial Occupancies 2020-21 2021-22 2022-23 Input Actual Estimate I Budget Number of Commercial Occupancies 1030 1050 1065 Total staffing 46 46 46 Suppression staffing 39 39 39 Prevention staffing 2 2 2 Support staffing 10000 10656 11500 (command/traini ng/ad min) 5 5 5 Number of fire stations 3 3 3 Number of full-time engine 6144 5320 7500 companies 3 3 3 Number of incidents 2020-21 2021-22 2022-23 Workload/Output actual Estimate Budget Number of incidents 4516 4848 4950 Unit Responses (# calls for all units Actual Estimate Budget responding to all emergencies) 5700 6178 6300 Buildings preplan contacts 29% 29% 29% Community Contact (citizen contact) 10000 10656 11500 Fire Inspections Conducted 450 350 430 Plan Reviews Completed 260 340 350 Training Hours Provided 6144 5320 7500 Average Drive Time (Minutes) 2020-21 2021-22 2022-23 Efficiency Actual Estimate Budget Average Drive Time (Minutes) 5.70 5.70 5.65 • Drive Time < 5 Minutes 30% 31% 31% • of Buildings Preplanned 100% 100% 100% • Prevention Contacts 29% 29% 29% Inspections per Inspector 262/233 100/250 150/300 Training Hours/Employee 205 220 235 68 of 275 1111111110,1111111,%J_ Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $5,703,001 $6,581,806 $6,410,107 Supplies $11,647 $25,975 $23,084 City Support Services $86,881 $124,170 $145,040 Utility Services 0 0 0 Operations Support $375 $4,500 $4,436 Staff Support $174,585 $204,690 $195,241 City Assistance $21,575 $25,000 $24,694 Professional Services $73,052 $63,600 $62,328 Maintenance Services $53,861 $81,000 $83,868 Other Costs $6,895 $50,000 $9,800 Rental /Leasing $0 $39,745 $26,460 Operating Equipment $341,500 $119,000 $101,920 Capital Outlay $86,409 $473,637 $230,000 Total $6,559,780 $7,793,123 $7,316,978 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget will decrease 6.1% from the FY 2021 -22 year -end estimate. A fire inspector position and 3 new firefighter positions will be offset by less vehicle replacements /purchases and fewer state deployments. .•. 8 -30 -2022 10:24 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES FIRE RESCUE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 257- 533100 Gas Utility Service 257 - 511110 Regular 2,660,168 3,739,439 3,595,049 3,410,849 4,294,855 3,996,365 257 - 511120 Overtime 245,103 341,523 268,674 451,472 425,000 420,793 257 - 511180 LTD 2,149 0 0 0 0 0 257 - 511210 Longevity 65,678 74,217 74,460 70,980 80,000 79,121 257 - 511220 Clothing Allowance 13,800 13,356 13,478 11,520 13,478 14,340 257- 511230 Certification Allowance 38,035 19,705 47,597 17,225 21,290 59,298 257 - 511310 FICA - Employer 255,633 308,626 304,702 288,171 369,849 347,780 257 - 511350 TMRS- Employer 583,915 678,380 652,521 590,462 774,265 745,114 257 - 511410 Health - Employer 446,229 496,330 543,697 461,225 569,300 651,601 257 - 511500 Workers' Compensation 21,768 31,424 36,499 33,769 33,769 95,695 TOTAL Personnel Services 4,332,478 5,703,001 5,536,677 5,335,672 6,581,806 6,410,107 Supplies 4,606 257 - 535300 Memberships 3,307 1,750 3,800 1,396 3,800 257 - 521000 Operating Supplies 4,342 6,943 10,375 5,522 10,375 6,860 257 - 521100 Office Supplies 3,179 1,739 3,400 1,335 3,400 3,332 257 - 521200 Medical /Chem Supplies 9,046 2,447 10,955 4,412 10,000 10,736 257- 521300 Motor Veh. Supplies 469 349 1,000 124 1,000 980 257 - 521600 Equip Maint Supplies 627 168 1,200 1,004 1,200 1,176 TOTAL Supplies 17,662 11,647 26,930 12,399 25,975 23,084 Citv Support Services Utility Services 257- 533100 Gas Utility Service 5,513 5,553 7,000 4,582 7,500 6,860 257 - 533200 Electric Utility Service 20,846 24,659 25,000 18,887 23,000 24,500 257- 533320 Telephone /Air Cards 0 2,778 0 494 470 5,880 257 - 533330 Telephone /Internet 0 556 0 4,038 5,200 0 257 - 533410 Water Utility Service 20,173 8,943 10,000 6,544 8,000 9,800 257- 533500 Vehicle Fuel 30,183 44,393 38,000 53,252 80,000 98,000 TOTAL Utility Services 76,715 86,881 80,000 87,797 124,170 145,040 Operations Support 257- 534200 Printing & Binding 770 375 4,527 2,290 4,500 4,436 TOTAL Operations Support 770 375 4,527 2,290 4,500 4,436 Staff Support 257 - 535100 Uniforms 84,987 88,976 108,772 61,344 108,700 100,181 257- 535210 Employee Recognition - Morale 4,561 4,035 5,700 5,619 5,190 4,606 257 - 535300 Memberships 3,307 1,750 3,800 1,396 3,800 3,724 257- 535400 Publications 1,472 1,969 2,500 2,966 3,000 2,450 257 - 535500 Training /Travel 69,897 66,845 75,000 55,841 75,000 73,500 257 - 535510 Meeting Expenses 2,783 3,475 3,000 2,040 3,000 2,940 257 - 535600 Professional Certification 7,493 7,535 8,000 2,534 6,000 7,840 TOTAL Staff Support 174,502 174,585 206,772 131,741 204,690 195,241 70 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 257 - 537800 Community Outreach 23,618 TOTAL City Assistance 23,618 Professional Services 257 - 541300 Other Professional Services 61,221 TOTAL Professional Services 61,221 Fund Charaes /Transfers Maintenance Services 257 - 551400 Minor & Other Equip Maint 257 - 551800 Other maintenance agreement 257 - 551810 Maintenance Agr. - Radios 257 - 551900 Construction TOTAL Maintenance Services Other Costs 257 - 554200 Deployment- Reimb- TIFMAS TOTAL Other Costs Debt Service 882 19,393 13,440 6,40E 40,123 16,321 16,321 21,575 25,198 7,397 25,000 24,694 21,575 25,198 7,397 25,000 24,694 73,052 63,600 40,189 63,600 62,328 73,052 63,600 40,189 63,600 62,328 ( 457) 1,500 0 1,000 1,470 27,234 40,000 38,614 40,000 39,200 12,320 15,000 8,120 15,000 18,698 14,764 25,000 371 25,000 24,500 53,861 81,500 47,105 81,000 83,868 6,895 10,000 54,349 50,000 91800 6,895 10,000 54,349 50,000 9,800 Rental /Leasing 257 - 561200 Lease /Purchase Payments 81990 0 39,025 38,745 39,745 26,460 TOTAL Rental /Leasing 8,990 0 39,025 38,745 39,745 26,460 Operating Equipment 257 - 571000 Furniture & Fixtures 15,050 15,861 12,000 5,443 12,000 7,840 257 - 571200 Vehicles & Access. LESS $5,00 55,242 76,281 11,000 555 11,000 9,800 257 - 571300 Computer & Periphe. < $5000 18,923 15,961 8,000 4,059 8,000 7,840 257- 571310 Computer Software 7,167 11,894 8,000 108 7,000 7,840 257 - 571400 Communication Equip LESS $500 43,315 158,950 10,000 8,539 10,000 9,800 257 - 571600 Police /Fire /Medical Equipment 39,021 49,371 55,000 15,544 55,000 53,900 257 - 571800 Equipment under $5,000 91089 13,182 16,000 373 16,000 4,900 TOTAL Operating Equipment 187,806 341,500 120,000 34,621 119,000 101,920 Capital Outlay 257 - 581200 Vehicles & Access. Over $5,00 79,649 35,924 405,137 29,006 405,137 93,000 257 - 581400 Communication Equip Over $500 0 163 50,000 0 50,000 55,000 257- 581600 Donation - Expense 21,798 457 1,000 ( 625) 1,000 1,000 257 - 581800 Equipment Over $5,000 14,957 49,865 17,500 0 17,500 81,000 TOTAL Capital Outlay 116,405 86,409 473,637 28,381 473,637 230,000 TOTAL FIRE RESCUE 5,056,610 6,559,780 6,667,866 5,820,686 7,793,123 7,316,978 71 of 275 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and inspections for various residential and commercial construction projects. The Division is responsible for maintaining health, safety, and welfare through professional review of building plans, permits and performing inspections to ensure consistency of the City's adopted building codes and ordinances. Staff works closely with citizens, contractors, builders, developers, and other City Departments to assist in creating an attractive and safe community. GOALS AND OBJECTIVES • Strive to provide superior customer service through courteous and professional relationships with the community. • Continue to train counter staff to interpret building code regulations with the goal to successfully guide customers through the permit and inspection process. • Promote and educate contractors and citizens on the newly implemented CityView software which has streamlined the process and provides transparency on construction projects. • Continue to make website improvements to help educated the public on the permitting process, inspection process and online payment process. • Continue to provide a high level of professional services to the varied stakeholders served, including builders, developers, landowners, neighborhood groups, business owners, appointed officials and Council members, and citizens of the community. • Promote continuous staff development and cross training to improve efficiency and customer service by increasing the technical knowledge of staff. 72 of 275 INSPECTIONS • Continue to expand efforts for community education of Building Safety through the City of Schertz Building Safety Month activities. ACCOMPLISHMENTS • Successfully implemented CityView a new permitting /planning /Code Enforcement software which has improved the service to customers, transparency, and efficiency on all development projects. • Focus on training opportunities for staff. Staff attended various continuing education classes virtually related to building code regulations, the Master Exam Prep Class for Plumbing, Coaching and Teambuilding Skills for Managers and Supervisors, ADA Accessibility Training, various webinars for inspector training, and training. • Updated the website with the implementation of the CityView software related to permits, inspections, code complaints, and items related to construction projects. • Continued the yearly program to raise awareness for Building Safety Month which included safety tips on the city social media site and an article in the Schertz Magazine. • Implemented the new CityView customer portal which is a one location for to improve communication contractors and citizens and provide that one stop for submitting permits, make payments, request online inspections for customers. • Continued to provide flexibility in meeting types by offering in- person or virtual meetings through Microsoft Teams to continue daily business with contractors and developers. • Increased the use of the Residential Video Inspection Program which allows residents, contractors, and the city inspectors the ability to conduct virtual inspections on certain building projects. 73 of 275 INSPECTIONS ORGANIZATIONAL CHART INSPECTIONS 2020 -21 2021 -22 2022 -23 Dir. of Planning & Comm. Dev. 1 1 1 Administrative Assistant 1 1 1 Chief Building Official 1 1 1 Plans Examiner 1 1 2 Building Inspector 3 5 5 Permit Technician 2 2 3 Development Specialists 0 1 1 TOTAL POSITIONS 1 91 12 14 74 of 275 INSPECTIONS PERFORMANCE INDICATORS New Residential Construction 2020-21 2021 -22 2022.23 Workload/Output Actual � Estimate Bud et New Residential Construction 286 240 250 New Commercial Construction 15 30 30 Reroof Permits 302 400 400 Accessory/Temporary Building 39 50 50 Permits Deck/Patio Permits 105 100 100 Sign Permits 96 75 75 Other Permits 1701 1700 1700 Mechanical Permits 688 680 680 Electric Permits 700 750 750 Plumbing Permits 1122 1300 1,300 Total Permit/License/Fee Revenue $1,960,572 $2,696,862 $2,696,862 Standard Inspections (i.e. framing) 12,538 12,000 12,000 and Re-Inspections 75 of 275 2020-21 2021-22 2022-23 Effectiveness I Actual � Estimate � Budget Standard Inspections (i.e. framing) 12,538 12,000 12,000 and Re-Inspections 75 of 275 INSPECTIONS Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $884,169 $967,417 Supplies $2,548 $5,100 Utility Services $5,659 $8,400 Operations Support $176 $850 Staff Support $20,210 $41,506 Professional Services $32,988 $70,000 Operating Equipment $1,202 $650 Capital Outlay $27,381 0 Total $974,332 $1,093,923 PROGRAM JUSTIFICATION AND ANALYSIS $1,091,750 $4,998 $8,232 $833 $45,497 $68,600 $7,637 $43,750 $1,271,297 The FY 2022 -23 Budget increases 16.2% from the FY 2021 -22 year -end estimate for a new Plans Examiner position, computer equipment, and a vehicle replacement. 76 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES INSPECTIONS Personnel Services 258 - 511110 Regular 258 - 511120 Overtime 258 - 511180 LTD 258 - 511210 Longevity 258 - 511230 Certification Allowance 258- 511310 FICA - Employer 258 - 511350 TMRS- Employer 258- 511410 Health - Employer 258 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 258 - 521000 Operating Supplies 258 - 521100 Office Supplies 258 - 521300 Motor Vehicle Supplies 258 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services Utility Services 258 - 533500 Vehicle Fuel TOTAL Utility Services Operations Support 258 - 534200 Printing & Binding TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 584,720 609,349 644,618 530,102 655,190 735,923 7,943 6,418 15,666 10,463 15,666 12,179 438 0 0 0 0 0 13,073 11,506 11,025 11,692 11,692 11,710 300 1,781 288 2,275 2,700 2,116 43,092 46,519 51,343 40,672 53,422 58,249 96,045 101,286 109,952 81,513 109,743 124,798 90,583 105,488 126,884 94,711 116,989 144,722 1,335 1,822 2,178 2.015 2,015 2.053 837,530 884,169 961,954 773,444 967,417 1,091,750 532 569 1,300 422 1,300 1,274 808 1,034 2,400 229 2,400 2,352 175 322 900 217 900 882 0 623 500 0 500 490 1,516 2,548 5,100 868 5,100 4,998 4,285 5,659 8,400 4,704 8,400 8,232 4,285 5,659 8,400 4,704 8,400 8,232 155 176 850 31 850 833 155 176 850 31 850 833 Staff Support 258 - 535100 Uniforms 4,195 5,279 8,900 1,717 8,900 8,722 258 - 535300 Memberships 408 285 705 115 765 750 258 - 535400 Publications 93 2,225 2,400 1,182 2,400 2,352 258 - 535500 Training /Travel Staff 9,444 7,965 23,341 5,081 23,341 26,935 258- 535510 Meeting Expenses 430 799 1,900 1,326 1,900 1,862 258 - 535600 Professional Certification 1,586 3,657 4.200 1.080 4,200 4,876 TOTAL Staff Support 16,155 20,210 41,446 10,501 41,506 45,497 City Assistance 77 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 258 - 541300 Other Consl /Prof Services 42,475 TOTAL Professional Services 42,475 Maintenance Services Rental /Leasing Operating Equipment 258 - 571000 Furniture & Fixtures 1,079 258 - 571300 Computer & Periphe. < $5,000 0 TOTAL Operating Equipment 1,079 Capital Outlay 258 - 581200 Vehicles & Access. Over $5,00 0 TOTAL Capital Outlay 0 TOTAL INSPECTIONS 32,988 70,000 54,500 70,000 68,600 32,988 70,000 54,500 70,000 68,600 1,202 650 571 650 4,637 0 0 0 0 3,000 1,202 650 571 650 7,637 27,381 0 0 0 43,750 27,381 0 0 0 43,750 903,194 974,332 1,088,400 78 of 275 844,619 1,093,923 1,271,297 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 259 Neighborhood Services FUND: 101 GENERAL FUND The Neighborhood Services Division works with the community to engage, educate, protect and promote the health, safety and keep Schertz a beautiful place to live. The Division is committed to providing outstanding service in order to help revitalize and enhance the community by performing inspections and providing services to create a sense of community and by promoting regular maintenance on residential and commercial properties. Environmental Health focuses on inspection services to promote public health and uses health safety best practices to ensure compliance with state and local health codes to include, but not limited to, food establishments, all public and semi - public aquatic facilities, and responds to complaints and concerns. GOALS AND OBJECTIVES • Foster resident pride in their neighborhood and create a sense of community. • Encourage and improve property maintenance in residential and commercial areas. • Seek to engage residents to change how residents see code enforcement. • Work hand -in -hand with community stakeholders to increase and maintain a high quality of life and feeling of safety. • Build programs and seek interdepartmental assistance to support the community. • Start a volunteer program to assist with residential property maintenance, creek clean up, etc. • Seek grants to support community programs such as add to community tool shed, tire disposal, and more. 79 of 275 101 a 150 [@I$] W-1 91 =113111111w, ACCOMPLISHMENTS • Successfully worked with the Love Where You Live volunteers to help residents and remediate code violations. • Created an awareness video on Mosquito prevention "Fight the Bite ". • Work with Public Affairs to brand the Division and post programs and regulations on social media including high grass and weed information, tree regulations, and junk and debris regulations. • Attended HOA meetings to help foster relationships with neighborhood residents. • Implemented a community tool shed to lend equipment to residents. • Successfully worked with Utility companies to get cable lines buried in easements behind homes in multiple neighborhoods. • Collaborate with the Parks Department on events to ensure the health and safety of food vendors and • Attend a variety of events to promote Neighborhood Services. Neighborhood Services 2020 -21 2021 -22 2022 -23 Manager 1 1 1 Code Enforcement Officers 3 3 4 Sanitarian 1 1 1 TOTAL POSITIONS 5 5 6 :1 . 101 a IN ■I 1 00101 1"Aml WIN W-1 91 WVrow, W =1 11�11111'1 I'' _ill ''ril I [—Workload/Output 2020-21 2021-22 2022-23 265 Actual � Estimate � Budget Code Enforcement cases Other permit (food/foster/pool) Health Inspections 2,822 3,002 3,500 215 225 265 275 Budget 2020-21 2021-22 2022-23 Supplies Actual Estimate Budget Personnel $0 $341,309 $374,203 Supplies 0 3,994 8,914 Utility Services 0 10,000 8,624 Operations Support 0 3,419 3,351 Staff Support 0 23,393 26,561 Professional Services 0 2,500 2,450 Maintenance Services 0 15,000 14,700 Operating Equipment 0 1,325 319 Capital Outlay 0 0 76,000 Total $0 $400,940 $515,121 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget increases 28.5% from the FY 2021-22 year end with the addition of a neighborhood services officer position, the addition of the Cibolo creek clean-up program, and vehicle replacements. 81 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES NEIGHBORHOOD SERVICES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 259 - 511110 Regular 0 259 - 511120 Overtime 0 259 - 511210 Longevity 0 259 - 511220 Clothing Allowance 0 259 - 511230 Certification Allowance 0 259- 511310 FICA - Employer 0 259 - 511350 TMRS- Employer 0 259- 511410 Health - Employer 0 259 - 511500 Worker' Compensation 0 TOTAL Personnel Services 0 Supplies 2,025 259 - 521000 Operating Supplies 0 259 - 521100 Office Supplies 0 259 - 521300 Motor Vehicle Supplies 0 259 - 521600 Equip Maint Supplies 0 TOTAL Supplies 0 Utility Services 0 259 - 533500 Vehicle Fuel 0 TOTAL Utility Services 0 Operations Support 259- 534200 Printing & Binding 0 TOTAL Operations Support 0 Staff Support 270,578 259 - 535100 Uniforms 0 259- 535300 Memberships 0 259 - 535400 Publications 0 259 - 535500 Training /Travel 0 259 - 535510 Meeting Expenses 0 259 - 535600 Professional Certification 0 TOTAL Staff Support 0 Citv Assistance 1,200 Professional Services 259 - 541300 Other Consl /Prof Services 0 TOTAL Professional Services 0 0 225,346 191,644 241,011 255,371 0 4,664 2,224 4,664 6,910 0 2,721 1,480 1,480 1,886 0 3,506 1,469 1,469 0 0 1,090 1,650 2,025 1,445 0 18,026 14,645 19,175 20,280 0 38,880 32,229 40,141 43,450 0 16,645 23,928 30,034 43,891 0 1,416 1,310 1,310 970 0 312,294 270,578 341,309 374,203 0 1,044 545 1,044 6,023 0 1,000 516 1,000 980 0 1,725 431 1,200 1,176 0 2,155 151 750 735 0 5f924 1, 644 3,994 8,914 0 12,595 3,563 10,000 8,624 0 12,595 3,563 10,000 8,624 0 3,419 31 3,419 3,351 0 3,419 31 3,419 3,351 0 6,100 1,698 6,100 6,076 0 450 75 450 441 0 1,190 0 1,190 980 0 13,550 2,406 13,550 16,219 0 1,200 194 200 980 0 1,903 235 1,903 1,865 0 24,393 4,607 23,393 26,561 0 2,500 0 2,500 2,450 0 2,500 0 2,500 2,450 82 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 259 - 551700 Abatement /Lot Cleaning 0 0 15,000 6,675 15,000 14,700 TOTAL Maintenance Services 0 0 15,000 6,675 15,000 14,700 Operating Equipment 259 - 571000 Furniture & Fixtures < $5,000 0 0 325 285 325 319 259 - 571800 Equipment Less $5,000 0 0 1,000 874 1,000 0 TOTAL Operating Equipment 0 0 1,325 1,159 1,325 319 Capital Outlay 259 - 581200 Vehicles & Access. Over $5,00 0 0 0 0 0 76,000 TOTAL Capital Outlay 0 0 0 0 0 76,000 TOTAL NEIGHBORHOOD SERVICES 0 0 377,450 288,257 400,940 515,121 TOTAL PUBLIC SAFETY 13,563,963 17,489,515 18,429,232 15,517,355 20,199,499 20,742,963 83 of 275 The Street Division provides high quality service in design, construction, and renovation of streets to provide safe and efficient movement of people and goods through a well- designed, operated, and maintained transportation network. As part of the Streets division's focus to offer the highest level of customer service while being stewards of tax dollars, the division evaluates affordability and efficiency options for providing street maintenance service, including a weekly chipping service. GOALS AND OBJECTIVES • Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. • Plan, design, construct, operate, and maintain traffic functions, traffic control devices, street resurfacing and rehabilitation, streetlights, street signs, street sweeping, and crosswalk signals. • Emphasize safety to reduce preventable accidents. • Provide traffic counts and speed information on specific streets as requested. • Design and prepare street maintenance plans, pothole patching, and sidewalk repair /construction. 84 of 275 I i L11 U a 14 KINT143 "A 24011 N I I IN a = 3M STREETS 2020-21 2021-22 2022-23 Director 1 1 1 Assistant Director 1 1 1 Streets/Drainage Manager 1 1 1 Street Superintendent 1 1 1 Street Supervisor 1 1 1 Street Worker 11 5 5 5 Street Worker 1 7 7 7 TOTAL POSITIONS 151 151 15 PERFORMANCE INDICATORS Street Sweeping hours 2020-21 2021-22 2022-23 Workload/Output Actual Estimate Budget Street Sweeping hours 2173 3752 3900 Number of signs produced 1207 2110 2520 Quantity of asphalt purchased (tons) 482 2050 2050 Special projects (Hours) 1433 2100 2250 Street centerline miles 165 172 180 85 of 275 I i L11 H a 14 KINT143 1"A 24011 W I I N a W Efficien Annual cost to operate street sweepers (operators and fuel) Cost per ton of asphalt Approved daily budget expenditures for operation 2020-21 Actual 120,500 45 5,583 2021-22 Estimate 125,000 65 M I M. 2022-23 Budaet om Effectiveness 2020-21 2021-22 2022-23 Budget Actual Estimate Budget Hours spent on roadway maintenance C,788 8037 6000 Personnel 2020-21 2021-22 2022-23 Budget Actual Estimate Budget Personnel $815,232 $1,012,792 Supplies 100,222 157,950 City Support 133 6,000 Utility Services 188,189 195,000 Staff Support 18,944 22,200 Professional Services 12,495 16,000 Maintenance Services 213,778 485,500 Rental/Leasing 2,612 5,000 Operating Equipment 30,581 6,000 Capital Outlay 31,623 160,975 Total $1,413,809 $2,067,417 PROGRAM JUSTIFICATION AND ANALYSIS $1,107,28 17 178,85 5,88 196,00 22,05 30,38 0 1 9 2 3 • 6 2 7 8 8 0 0 2 5 8 0 5 8 0' 38 725,7• 4,90 6137 3 0 , 00 10:00 The FY 2022-23 Budget will increase 25.2% from the FY 2021-22 year-end estimate. FY 2022-23 budget includes an additional $250,000 for Street Preservation and Maintenance (SPAM), an emulsion tank, and a replacement skid steer. 86 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES STREETS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 3,791 3,750 2,139 3,750 3,675 359 - 521050 Operating Supplies -Sign 359 - 511110 Regular 491,757 513,176 640,785 523,261 655,150 712,687 359 - 511120 Overtime 8,099 15,870 18,240 14,539 15,000 18,192 359 - 511180 LTD 389 0 0 0 0 0 359 - 511210 Longevity 16,786 12,628 18,074 18,070 17,823 18,628 359 - 511230 Certification Allowance 1,685 1,985 4,656 2,539 3,116 2,873 359- 511310 FICA - Employer 37,636 40,486 50,805 41,689 52,868 56,290 359 - 511350 TMRS- Employer 82,680 90,140 109,409 82,850 110,678 123,059 359- 511410 Health - Employer 97,233 119,622 154,187 110,437 134,616 152,310 359 - 511500 Workers' Compensation 15,678 21,325 25,444 23.541 23,541 23,248 TOTAL Personnel Services 751,943 815,232 1,021,600 816,926 1,012,792 1,107,287 Supplies 359 - 521000 Operating Supplies 2,323 3,791 3,750 2,139 3,750 3,675 359 - 521050 Operating Supplies -Sign 37,663 27,714 49,450 29,640 60,000 58,800 359 - 521052 Operating Supplies -Dept Sign 0 0 10,000 3,448 10,000 9,800 359 - 521055 Operating Supplies- StreetMain 58,311 65,470 69,625 39,471 80,000 88,200 359- 521100 Office Supplies 398 179 950 214 400 3,675 359 - 521200 Medical /Chem Supplies 625 1,980 2,000 1,637 2,000 4,900 359 - 521300 Motor Veh. Supplies 1.657 1,087 3,700 2.557 11800 91800 TOTAL Supplies 100,976 100,222 139,475 79,107 157,950 178,850 City Support Services 359 - 532800 EMPLOYEE APPRECIATION EVENTS 2,478 133 6,000 1.794 6,000 5.880 TOTAL City Support Services 2,478 133 6,000 1,794 6,000 5,880 Utility Services 359 - 533200 Electric Utility Service 148,268 149,738 140,000 123,564 150,000 137,200 359 - 533410 Water Utility Service 562 144 600 0 0 0 359- 533500 Vehicle Fuel 30,504 38,307 52,000 39,899 45,000 58,800 TOTAL Utility Services 179,334 188,189 192,600 163,463 195,000 196,000 Operations Support Staff Support 359 - 535100 Uniforms 14,355 12,447 14,500 7,315 14,500 14,210 359 - 535500 Training /Travel 1,187 5,279 10,720 7,406 6,500 7,840 359 - 535510 Meeting Expenses 541 1,141 700 234 1,200 0 359- 535600 Professional Certification 0 77 0 0 0 0 TOTAL Staff Support 16,083 18,944 25,920 14,954 22,200 22,050 87 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PUBLIC ENVIRONMENT EXPENDITURES City Assistance Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXDQX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 359 - 541310 Contractual Services 9,765 TOTAL Professional Services 9,765 Maintenance Services 1,900 359 - 551100 Building Maintenance 0 359- 551400 Minor & Other Equip Maint 0 359 - 551600 Outsourced Street Maintenance 151,779 359- 551650 Sidewalk Maintenance 0 TOTAL Maintenance Services 151,779 Debt Service 56,635 Rental /Leasing 58,600 359 - 561100 Rental - Equipment 11900 TOTAL Rental /Leasing 1,900 Operating Equipment 7,536 359 - 571000 Furniture & Fixtures 240 359 - 571200 Vehicles & Access under $5,00 0 359 - 571750 Street Crossing Minor Imprvmn 55,194 359 - 571800 Equipment under $5,000 1,201 TOTAL Operating Equipment 56,635 Capital Outlay 490 359 - 581200 Vehicles & Access. Over $5,00 250,025 359 - 581750 Street Crossing Improvements 506 359 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 250,531 12,495 58,600 7,536 16,000 30,380 12,495 58,600 7,536 16,000 30,380 0 0 0 500 0 316 500 0 0 490 213,462 297,000 233,935 400,000 642,000 0 86,000 10,872 85,000 83,300 213,778 383,500 244,807 485,500 725,790 2,612 5,000 4,285 5,000 4,900 2,612 5,000 4,285 5,000 4,900 236 200 112 2,000 1,470 1,190 0 0 0 0 22,517 41,000 0 0 0 6,638 4,000 4,764 4,000 4,900 30,581 45,200 4,876 6,000 6,370 31,623 0 0 0 51,250 0 0 0 0 0 0 160,075 101,917 160,975 258,750 31,623 160,075 101,917 160,975 310,000 TOTAL STREETS 1,521,424 1,413,809 2,037,970 1,439,665 2,067,417 2,587,507 TOTAL PUBLIC ENVIRONMENT 1,521,424 1,413,809 2,037,970 1,439,665 2,067,417 2,587,507 88 of 275 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND 11147_1:Ad LT, 1:41, 11 r ]**] N IaI Eel LN The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 438 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed maintenance contracts, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community -wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, community surveys, and community meetings. It plans and implements over 50 special events, recreation programs, and parades. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special Events Fund. In addition, the Director oversees and manages the contracts with the YMCA of Greater San Antonio for the staffing and programming of the Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center, and the outdoor pools at Pickrell Park and Wendy Swan Memorial Park. GOALS AND OBJECTIVES • Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. • Implement the on -going Parks and Open Space Master Plan recommendations and priorities to keep pace with the needs of an expanding community. • Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings. • Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high - quality parks and recreational facilities, swimming pools, and senior center. 89 of 275 • Continue to expand our internal, recreation services program through our Music & Movies in the Park series, restructuring of our established special events, and introduction of more adult- oriented sports opportunities. • Continue to expand our nature park educational opportunities through more organized, structured site tours and programming accomplished through partnerships with the Friends of Crescent Bend Nature Park, members of the local birding community, and the local school district (SCUCISD). ORGANIZATIONAL CHART PARKS, RECREATION & COMMUNITY SERVICES 2020 -21 2021 -22 2022 -23 Director of Parks, Recreation & Community Services 1 1 1 Administrative Assistant 1 1 1 Recreation Coordinator 0 0 1 Parks Manager 1 1 1 Park Maintenance Crew Supervisor 1 1 1 Park Maintenance Technician 1 5 5 8 Park Worker I, Part Time 1 1 1 Seasonal Park Workers 1 1 1 Recreation Manager 1 1 1 Events Specialist 1 1 1 TOTAL POSITIONS 13 13 17 90 of 275 •:► .i i • Total Acres of Park Land Managed Total Acres of City Campuses Managed Total Acres of Land Managed Per FTE Total Miles of Trails Managed Special Events, Programs & Parades 425.31 2020 -21 2021 -22 2022 -23 Workload/Outputs Actual Estimate Budget Total Acres of Park Land Managed Total Acres of City Campuses Managed Total Acres of Land Managed Per FTE Total Miles of Trails Managed Special Events, Programs & Parades 425.31 438.97 438.97 36.03 36.03 36.03 76.89 79.17 79.17 25 25 25.6 50 50 50 Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 119.40 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimate Budget Acres of Contractual Mowing Acres of Athletic Association Maintenance Hours of Volunteer Service Hours of Athletic Association Service 119.40 123.09 123.09 70.02 70.02 70.02 800 500 500 1,200 1,200 1,200 Cost Benefit for Athletic Association Field Maintenance 2020 -21 2021 -22 2022 -23 Effectiveness actual Estimate Budget Cost Benefit for Athletic Association Field Maintenance $550,000 $550,000 $550,000 Cost Benefit for Volunteer Hours $12,000 $7,500 $7,500 Special Events Attendance 15,000 25,000 25,000 Youth Sports Registrations (BVYA & SYSA) 3,800 1,900 3,800 Budget 2020 -21 2021 -22 2022 -23 Supplies Actual Estimate Budget Personnel $669,997 $729,822 $975,812 Supplies 122,154 113,148 83,643 City Support Services 153,879 141,749 156,800 Utility Services 260,988 256,000 250,880 Operations Support 1,049 2,000 1,960 Staff Support 15,958 19,670 19,277 Professional Services 146,145 147,946 194,987 Maintenance Services 76,649 14,000 13,720 Rental /Leasing 10,038 10,000 9,800 Operating Equipment 52,345 65,000 63,700 Capital Outlay 152,667 280,997 347,497 Total $1,661,869 $1,780,332 $2,118,076 91 of 275 I Wo a M owe a W.'v I Morwal CU4193UT ILVI Mel I W&I a RLTA M U :Tom A-A T, WIRIt d I a WIN 11 M I, W-11 1197-11 ,1 F-M&I K The FY 2022-23 Budget will increase 19.0% from the FY 2021-22 year-end estimate for a two new Parks maintenance technician positions, a recreation coordinator position, additional funding for contract mowing and vehicle and equipment replacements. 92 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES PARKS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE:XXXx (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 33,624 34,029 32,750 26,286 32,750 32,095 460- 511110 Regular 402,157 440,047 498,671 394,513 484,401 632,489 460- 511120 Overtime 13,716 19,562 18,245 19,671 20,000 26,866 460- 511180 LTD 237 0 0 0 0 0 460 - 511210 Longevity 3,157 3,208 4,156 5,140 5,140 2,318 460- 511230 Certification Allowance 1,319 4,337 9,069 5,233 6,335 4,740 460- 511310 FICA - Employer 30,038 34,462 40,543 31,493 39,465 50,973 460 - 511350 TMRS- Employer 65,428 74,854 84,482 63,265 82,618 106,803 460- 511410 Health - Employer 71,605 88,767 97,967 72,968 86,463 143,450 460 - 511500 Workers' Compensation 3,428 4,760 5,837 5.400 5,400 8,173 TOTAL Personnel Services 591,086 669,997 758,970 597,684 729,822 975,812 Supplies 460 - 521000 Operating Supplies 33,624 34,029 32,750 26,286 32,750 32,095 460- 521100 Office Supplies 1,617 2,038 1,500 1,840 1,500 1,470 460- 521200 Medical /Chem Supplies 2,819 3,254 4,100 4,131 4,100 4,018 460 - 521300 Motor Vehicle Supplies 190 532 500 74 500 490 460 - 521310 Landscaping Supplies -Parks 19,806 38,610 18,500 19,608 18,500 18,130 460 - 521315 Landscaping Supplies- Campus 19,636 32,273 22,500 27,142 22,500 22,050 460 - 521400 Plumbing Supplies 3,544 11,208 32,798 1,794 32,798 4,900 460- 521610 Building Maintenance Supplies 256 211 500 5 500 490 TOTAL Supplies 81,491 122,154 113,148 80,879 113,148 83,643 City Support Services 460- 532601 Holidazzle 25,559 54,351 26,000 34,137 34,137 34,300 460 - 532604 4th of July Jubilee 12,316 47,254 26,000 29,968 26,000 34,300 460- 532619 Schertz Sweetheart 2,862 2,142 10,000 7,126 10,000 9,800 460 - 532620 Sweetheart Scholarships 4,000 4,000 8,500 1,500 8,500 4,410 460- 532626 Other Events 12,309 25,370 73,500 29,718 43,500 52,430 460- 532629 MOVING ON MAIN 375 13,964 12,000 10,519 9,612 11,760 460- 532800 Music, Movies in the Park 3,263 6,798 10.000 1.950 10,000 91800 TOTAL City Support Services 60,684 153,879 166,000 114,918 141,749 156,800 Utility Services 460 - 533200 Electric Utility Service 61,651 74,419 76,000 59,328 76,000 74,480 460- 533410 Water Utility Service 151,922 174,257 160,000 91,823 160,000 156,800 460 - 533500 Vehicle Fuel 8,043 12,312 10,000 16,170 20,000 19,600 TOTAL Utility Services 221,616 260,988 246,000 167,320 256,000 250,880 93 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: X)MX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 460- 534100 Advertising 1,571 927 1,000 50 1,000 980 460 - 534800 Temporary Empl. Services 106 123 1 000 0 11000 980 TOTAL Operations Support 1,677 1,049 2,000 50 2,000 1,960 Staff Support 460 - 535100 Uniforms 7,511 7,519 7,195 4,558 7,195 7,051 460- 535300 Memberships 1,657 1,864 1,625 1,261 1,625 1,593 460- 535500 Training /Travel 8,666 5,401 10,000 7,016 10,000 9,800 460 - 535510 Meeting Expenses 571 1,175 850 838 850 833 TOTAL Staff Support 18,406 15,958 19,670 13,673 19,670 19,277 City Assistance Professional Services 460 - 541300 Other Consl /Prof Services 11,819 26,913 42,018 3,113 6,000 5,880 460- 541310 Contract Services 120,573 119,233 141.946 93.895 141,946 189,107 TOTAL Professional Services 132,392 146,145 183,964 97,008 147,946 194,987 Maintenance Services 460 - 551100 Building Maintenance 2,486 14,443 2,500 1,813 2,500 2,450 460- 551400 Minor & Other Equip Maint 3,388 7,373 5,000 4,599 5,000 4,900 460- 551600 Street Maintenance Materials 0 51,183 0 0 0 0 460- 551618 Veteran's Memorial Maint. 29,964 3,650 4,000 3,199 4,000 3,920 460 - 551710 Landscaping 4,838 0 2,500 2,746 2,500 2,450 TOTAL Maintenance Services 40,676 76,649 14,000 12,357 14,000 13,720 Rental /Leasing 460- 561100 Rental - Equipment 10,210 10,038 10.000 5,268 10,000 9 800 TOTAL Rental /Leasing 10,210 10,038 10,000 5,268 10,000 9,800 Operating Equipment 460- 571000 Furniture & Fixtures 2,002 0 0 0 0 0 460 - 571700 Improvements under $5,000 45,741 39,194 50,000 17,475 50,000 49,000 460 - 571800 Equipment under $5,000 13,364 13,151 15,000 8.607 15,000 14,700 TOTAL Operating Equipment 61,108 52,345 65,000 26,081 65,000 63,700 Capital Outlay 460 - 581200 Vehicles & Access. Over $5,00 0 0 32,000 0 32,000 87,500 460- 581700 Improvements Over $5,000 56,298 141,028 206,979 59,173 242,997 242,997 460- 581800 Equipment Over $5,000 36,514 11,639 6,000 0 6,000 17,000 TOTAL Capital Outlay 92,813 152,667 244,979 59,173 280,997 347,497 TOTAL PARKS 1,312,158 1,661,869 1,823,731 1,174,412 1,780,332 2,118,076 94 of 275 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatics Center. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. GOALS AND OBJECTIVES • Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. • Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. • Incorporate management oversight of the Schertz Aquatics Center in order to expand the availability of recreational and health/well-being programming and provide year-round access to same. 95 of 275 '1• ORGANIZATIONAL CHART PERFORMANCE INDICATORS Revenue per year Outdoor Pools Days open per year Outdoor Pools Daily Admissions Pickrell Pool Total Attendance Pickrell Pool Season Pool Pass Sales Total Attendance Schertz Aquatics Ctr $28,275 72 $21,545 9,736 $6,730 78,000 $25,000 72 $22,024 11,651 $6,495 78,000 $28,500 72 $22,000 11,000 $4,000 78,000 2020 -21 2021 -22 2022 -23 Workload/Outputs Actual Estimate Budget Revenue per year Outdoor Pools Days open per year Outdoor Pools Daily Admissions Pickrell Pool Total Attendance Pickrell Pool Season Pool Pass Sales Total Attendance Schertz Aquatics Ctr $28,275 72 $21,545 9,736 $6,730 78,000 $25,000 72 $22,024 11,651 $6,495 78,000 $28,500 72 $22,000 11,000 $4,000 78,000 Cost per resident for Pool Operations $14.25 $14.25 $13.16 (Includes Schertz Aquatics Center 96 of 275 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimate Budget Cost per resident for Pool Operations $14.25 $14.25 $13.16 (Includes Schertz Aquatics Center 96 of 275 '1• Supplies 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Supplies $23,107 $25,500 $24,990 Utility Services 22,616 23,000 16,170 Professional Services 0 0 0 Maintenance Services 490,950 527,878 539,664 Operating Equipment 0 0 0 Total $536,674 $576,378 $580,824 ;j :101CI :G►1 •► ►9 '►' The FY 2022 -23 Budget will increase 0.8% from the FY 2021 -22 year end with no change in operations. 97 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES SWIM POOL Personnel Services Supplies 463- 521000 Operating Supplies 463 - 521200 Chem /Med /Lab Supplies 463- 521600 Equip Maint Supplies TOTAL Supplies Citv Support Services Utility Services 463 - 533200 Electric Utility Service 463- 533410 Water Utility Service TOTAL Utility Services Operations Support Staff Support Professional Services Maintenance Services 463 - 551100 Building Maintenance 463 - 551400 Minor & Other Equip Maint 463 - 551700 Contract Maintenance TOTAL Maintenance Services RentallLeasing Operating Equipment Capital Outlay TOTAL SWIM POOL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,809 3,806 4,500 2,506 4,500 4,410 13,655 17,459 18,000 20,092 18,000 17,640 0 1,842 3.000 1,730 3,000 2.940 17,464 23,107 25,500 24,328 25,500 24,990 16,809 14,916 10,000 11,900 15,000 9,800 3,272 7,701 6,500 6,323 81000 6,370 20,082 22,616 16,500 18,224 23,000 16,170 95 ( 2) 0 0 0 0 17,484 9,418 10,000 0 10,000 9,800 416,404 481,534 517,878 367,664 517,878 529,864 433,983 490,950 527,878 367,664 527,878 539,664 471,528 536,674 98 of 275 569,878 410,216 576,378 580,824 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, Event Facilities provides a place where guests can celebrate life events such as social or cultural activities. The Event Facilities are centrally located in Schertz for businesses and other organizations to hold meetings, training, and /or other specialized events. This department handles all aspects of event rental, and in cooperation with other department's plans, coordinates and executes each event from start to finish (initial deposit to event feedback). GOALS AND OBJECTIVES • Promotes community involvement by attracting public events such as fundraisers, tradeshows /conventions, and performing arts events. • Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events. • Promotes relationships with surrounding cities, businesses, organizations, and citizens by offering audio /video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements. 99 of 275 2YTZ EVENT FACILITIES 2020 -21 2021 -22 2022 -23 Civic Center Manager 1 1 1 Civic and Community Centers Coordinator 1 1 1 Event Attendant 2 2 3 P/T Event Attendant 2 2 1 TOTAL POSITIONS 6 6 6 PERFORMANCE INDICATORS Number of events booked Number of events cancelled Number of facility tours Number of web inquiries answered 100 of 275 837 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Number of events booked Number of events cancelled Number of facility tours Number of web inquiries answered 100 of 275 837 850 850 128 125 50 250 300 300 126 150 150 Revenue Comp'd Value 198,771 320,000 300,000 55,000 38,000 30,000 2020 -21 2021 -22 2022 -23 Efficient Actual Estimate Budget Revenue Comp'd Value 198,771 320,000 300,000 55,000 38,000 30,000 Tradeshows /conventions Customer satisfaction Rating 9 14 12 95% 100% 100% 2020 -21 2021 -22 1 2022 -23 Effectiveness Actual Estimate I Budget Tradeshows /conventions Customer satisfaction Rating 9 14 12 95% 100% 100% Personnel Services 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel Services $216,037 $337,833 $380,583 Supplies 5,606 3,650 4,410 Utility Services 40,363 39,350 48,588 Operations Support 30,114 7,400 15,298 Staff Support 2,362 8,252 4,876 Professional Services 907 0 0 Maintenance Services 5,641 8,898 2,450 Operating Equipment 6,745 14,500 10,780 Total $307,775 $419,883 $466,985 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget will increase 11.2% from the FY 2021 -22 -year end estimate with the addition of a new event attendant position. 101 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES EVENT FACILITIES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXDBX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 186,242 464- 511110 Regular 191,255 464- 511120 Overtime 1,041 464- 511180 LTD 115 464 - 511210 Longevity 3,629 464- 511310 FICA - Employer 14,501 464- 511350 TMRS- Employer 31,422 464 - 511410 Health - Employer 21,505 464- 511500 Workers' Compensation 216 TOTAL Personnel Services 263,684 Supplies 25,788 27,107 464- 521000 Operating Supplies 3,163 464 - 521050 Ancillary Products 240 464- 521100 Office Supplies 409 TOTAL Supplies 337,833 3,812 Utility Services 4,000 2,693 464 - 533100 Gas Utility Service 594 464- 533200 Electric Utility Service 27,951 464- 533410 Water Utility Service 7,222 464- 533500 Vehicle Fuel 0 TOTAL Utility Services 35,767 Operations Support 696 464 - 534100 Advertising 1,220 464- 534200 Printing & Binding 0 464 - 534550 Business Meetings /Networking 72 464- 534800 Temporary Empl. Services 215 TOTAL Operations Support 1,507 Staff Support 844 1,500 464 - 535100 Uniforms 1,132 464- 535300 Memberships 202 464- 535500 Training /Travel 2,006 464- 535510 Meeting Expenses 169 TOTAL Staff Support 3,508 Professional Services 108 464 - 541300 Professional Services 0 TOTAL Professional Services 0 155,721 201,164 186,242 236,636 261,922 790 5,375 4,866 5,000 5,558 0 0 0 0 0 3,467 3,996 3,979 3,979 6,301 12,178 15,943 14,686 18,790 20,926 24,664 34,141 28,533 39,335 44,834 18,940 25,788 27,107 33,802 37,030 277 315 291 291 4,012 216,037 286,722 265,705 337,833 380,583 4,814 4,000 2,693 2,500 3,136 166 450 135 450 490 626 700 453 700 784 5,606 5,150 3,281 3,650 4,410 696 850 836 850 1,058 32,673 39,250 23,057 30,000 39,200 6,429 7,000 4,800 7,000 6,860 565 1,500 844 1,500 1,470 40,363 48,600 29,537 39,350 48,588 989 3,800 0 3,800 3,920 1,527 1,500 124 2,000 1,470 0 108 0 100 108 27,599 8 000 11199 1,500 91800 30,114 13,408 1,323 7,400 15,298 462 1,500 883 1,500 1,470 243 315 249 209 270 1,478 2,850 308 2,741 2,891 179 200 156 3,802 245 2,362 4,865 1,596 8,252 4,876 907 0 0 0 0 907 0 0 0 0 102 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXSX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 464 - 551800 Other Maintenance Agreements 6,312 5,641 12,700 3,258 8,898 2,450 TOTAL Maintenance Services 6,312 5,641 12,700 3,258 8,898 2,450 Rental /Leasing Operating Equipment 464- 571000 Furniture and Fixtures < $500 1,565 1,014 2,300 1,025 3,300 980 464- 571401 Audio /visual Equipment 0 264 0 0 0 0 464 - 571500 Operating Equipment <$5,000 4,324 5,467 11,200 8,658 11,200 91800 TOTAL Operating Equipment 5,889 6,745 13,500 9,683 14,500 10,780 Capital Outlay TOTAL EVENT FACILITIES 320,479 307,775 384,945 314,383 419,883 466,985 103 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND PARKS & RECREATION EXPENDITURES SENIOR CITIZEN CENTER Personnel Services Supplies Utility Services Operations Support City Assistance Professional Services Maintenance Services Operating Equipment TOTAL PARKS & RECREATION C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XX O( (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 2,104,164 2,506,318 2,778,554 1,899,010 2,776,593 3,165,884 104 of 275 =I Nim DEPARTMENT DESCRIPTION The Schertz Public Library: • Supports life -long learning, literacy and recreation by developing and maintaining a wide variety of library materials in print, audiovisual and digital formats for users of all ages; • Encourages the love of reading and learning by providing story time, special event programs, and various other literacy -based programs for infants, children and teens; • Enriches the lives of adults by providing instructional and recreational programming in high- interest areas such as Internet usage, computer software, e- readers and other personal digital devices, health and fitness, financial planning, crafts, and book clubs; • Provides public access to technology including computers, the Internet, wi -fi and printers, as well as to online employment, business and educational resources; • Provides answers and information to telephone, email, online chat, and in- person queries; • Provides meeting and study space to individuals and community groups; • Provides community outreach for underserved local residents through special programs, and • Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in CTLS, Inc. (Connecting Texas Libraries Statewide), a non - profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by Texas residents. The library's primary service area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County. 2022 -23 GOALS • Continue improving the collection and acceptable items -to- customer ratio by adding titles in a variety of formats. Focus will continue to be on collections with high turnover rates, e.g., bestsellers, DVDs, graphic novels, beginning readers, etc., with an additional focus on providing materials on the topics of diversity, equity, and inclusion. • Continue weeding projects according to schedule in order to enhance and update collections. 105 of 275 ........:.I ......... • Continue systematic review and update of policies and procedures with an eye toward providing excellent customer - focused service, inclusion, and efficiency in service delivery. • Implement in -house laptop circulation program (program was again delayed due to COVID and staff vacancy). • Re- establish technology classes and programming. • Expand job and career development program offerings. • Expand outreach efforts in Schertz, Cibolo and Selma. • Test a trial homebound delivery program in cooperation with Neighborhood Services. 2021 -22 HIGHLIGHTS AND ACCOMPLISHMENTS Received Texas Municipal Library Directors 2021 Achievement in Excellence Award for demonstrating consistent excellence and outstanding contributions to public library services within our community. Schertz Public Library was one of only 59 public libraries in Texas to receive this award. Operations and Collections Added approximately 6,000 new and replacement items to library's physical collections and withdrew more than 2,000 dated, worn, lost and damaged items from library's physical collections. Resumed using teen and adult volunteers in the library. Programming Programming in FY22 was a mixture of virtual and in- person programming. • Youth and Adult Services revamped winter and summer reading program formats to include creative activities and exploration activities in addition to reading activities. Revised summer reading program for Schertz Area Sr. Center and Forest Ridge Assisted Living Community to be simpler. • Added new health and wellness adult programming including Qigong and meditation practice. • More than 5,400 people attended 170 recorded or in- person programs in the first half of FY2022. Programs included weekly storytimes, outreach events, health programs, STEM and game programs, genealogy presentations, book clubs, craft sessions, and poetry programs. Outreach and Partnerships Talking Continued to partner with the Texas State Library to provide service as a Texas Books Program Demo Library. 106 of 275 ��Efflom • Continued to place a bi-weekly rotating children's book collection in the memory care unit Of the Legacy Bt Forest Ridge Retirement Community. • Continued U] partner with SCUC|SO for various programs and activities including Family Night literacy programs, school visits, and working with the district's Bilingual Coordinator to provide a Salsa Garden event. • Partnered with various organizations to provide programming and services to the community including TgxaaF{xCard for discount medications cards, National Alliance on Mental Illness for programs, workshop and support groups, AACOG, Texas Medicare Solutions for programs, South Texas Blood and Tissue for quarterly blood drives, and YMCA for Story & Swim and holiday programs. • Provided training to Primrose School staff on using puppets in their programs and Zoom Library 101 training to Schertz School of Science and Technology. • Continued partnerships with other City departments to provide programming to CODlDlUnitv' including Parks 8^ ReC'S Candy Cruise, MOViD' OD K4GiD' and 8 Library Discovery Garden, and a eunnrner reading program and Large Print uinuu|oUun collection for Senior Center. ORGANIZATION CHART LIBRARY 2020-21 2021-22 2022-23 Library Assistant (20 hours) 7 7 7 Library Assistant (10 hours) 2 2 4 Programming Specialist (20 hours) 1 1 4 Library Page (10 hours) 2 2 0 Temp Part-time Library Clerk (Unfunded) 1 1 1 TOTAL POSITIONS 22 22 25 107 of 275 I. PERFORMANCE INDICATORS Service population (determined by TSLAC) 2020 -21 2021 -22 2022 -23 Input Actual Estimate Budget Service population (determined by TSLAC) 116,207 121,766 125,000 Total Staffing FTE 14.0 14.0 14.0 Circulation Staffing FTE 9.0 9.0 9.0 Total Operating Budget $1,040,278 $1,190,931 $1,162,891 Total Materials Collection 149,956 153,000 159,000 Registered Borrowers 30,291 31,000 32,000 Materials Budget $125.472 $130.000 $136.000 Circulation per Capita 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Circulation per Capita 2.42 2.64 2.56 Library Visits per Capita 0.79 1.07 1.04 Program Attendance per Capita 0.02 0.07 0.07 Collection Turnover Rate 1.88 2.10 2.01 Total Circulation 281,659 322,000 320,000 Total Library Visits 91,291 130,000 130,000 Total Program Attendance Cost per Person Served Cost per Circulation Circulation per Circulation FTE $8.95 $9.78 $9.30 $3.63 $3.70 $3.69 31,295 35,778 35,556 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimate Budget Cost per Person Served Cost per Circulation Circulation per Circulation FTE $8.95 $9.78 $9.30 $3.63 $3.70 $3.69 31,295 35,778 35,556 Percentage of Service Population With Library Cards 2020 -21 2021 -22 2022 -23 Effectiveness Actual Estimate Budget Percentage of Service Population With Library Cards 26.07% 25.46% 25.60% Materials Expenditures per Capita $1.08 $1.07 $1.09 Materials Expenditures as a Percentage of Operating Budget (striving for 15% min.) 12.06% 10.92% 11.69% Items per Capita (striving to meet 1.53 items per capita standard) 1.29 1.26 1.27 108 of 275 Personnel Services 2020-21 2021-22 2022-23 Budget Actual Estimate Budget Personnel Services $847,827 $948,877 $993,719 Supplies 11,347 15,000 18,130 Utility Services 48,117 62,000 60,760 Operations Support 2,168 5,900 4,018 Staff Support 3,655 7,025 7,874 Professional Services 1,656 3,129 2,254 Operating Equipment 125,508 149,000 176,040 Capital Outlay 0 0 30,000 Total $1,040,278 $1,190,931 $1,292,795 PROGRAM JUSTIFICATION AND ANALYSIS The Library FY 2022-23 Budget increases 8.6% from the FY 2021-22 year end for a new Part time programming specialist, wage increases, additional funding for Library materials, and noise mitigation tiles for meeting rooms. 109 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND CULTURAL EXPENDITURES LIBRARY Personnel Services 665- 511110 Regular 665- 511120 Overtime 665- 511180 LTD 665 - 511210 Longevity 665 - 511230 Certification Allowance 665- 511310 FICA - Employer 665 - 511350 TMRS- Employer 665 - 511410 Health - Employer 665 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 665 - 521000 Operating Supplies 665 - 521100 Office Supplies TOTAL Supplies City Support Services Utility Services 665 - 533100 Gas Utility Service 665 - 533200 Electric Utility Service 665 - 533410 Water Utility Service TOTAL Utility Services Operations Support 665 - 534000 Postage 665 - 534200 Printing & Binding TOTAL Operations Support Staff Support 665 - 535100 Uniforms 665 - 535200 Awards 665 - 535300 Memberships 665- 535500 Training /Travel 665 - 535510 Meeting Expenses TOTAL Staff Support Professional Services 665 - 541300 Other Consl /Prof Services 665 - 541365 Courier /Delivery Services TOTAL Professional Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 572,642 590,588 624,324 537,407 665,759 702,528 245 288 1,056 237 1,056 1,053 317 0 0 0 0 0 12,863 14,401 17,944 16,817 16,817 17,404 1,200 1,463 1,152 1,814 2,310 2,471 41,449 44,426 49,248 41,010 52,475 55,288 89,735 94,463 99,552 77,054 109,854 109,556 91,090 101,393 110,129 82,658 99,698 103,786 601 805 981 908 908 1,633 810,141 847,827 904,386 757,904 948,877 993,719 8,417 8,930 12,000 7,664 12,000 15,190 2,152 2,417 3.000 1.349 3,000 2,940 10,568 11,347 15,000 9,012 15,000 18,130 2,274 2,942 4,000 2,385 3,000 2,940 35,667 33,309 45,000 26,977 38,000 37,240 20,367 11,866 21,000 15,672 21,000 20,580 58,308 48,117 70,000 45,034 62,000 60,760 2,430 1,916 3,000 1,888 3,000 2,940 2,314 252 2,900 0 2,900 1,078 4,744 2,168 5,900 1,888 5,900 4,018 7 429 400 21 400 392 154 0 300 172 300 294 1,252 1,557 1,325 1,336 1,325 1,357 4,993 1,567 4,700 4,350 4,700 5,537 ill 103 300 20 300 294 6,517 3,655 7,025 5,899 7,025 ------ - - - - -- 7,874 0 0 1,000 0 1,000 0 1,984 1,656 2,300 2,129 2,129 2,254 1,984 1,656 3,300 2,129 3,129 2,254 110 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: X)MX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services Operating Equipment 665- 571000 Furniture & Fixtures < $5,000 1,161 0 16,000 12,520 16,000 26,460 665- 571400 Library Materials 138,929 125,472 130,000 103,096 130,000 139,780 665 - 571600 Donation - Expense 2,081 36 11,762 0 3,000 91800 TOTAL Operating Equipment 142,171 125,508 157,762 115,616 149,000 176,040 Capital Outlay 665-581400 Library Materials Over $5,000 0 0 0 0 0 30,000 TOTAL Capital Outlay 0 0 0 0 0 30,000 TOTAL LIBRARY 1,034,433 1,040,278 1,163,373 937,482 1,190,931 1,292,795 TOTAL CULTURAL 1,034,433 1,040,278 1,163,373 937,482 1,190,931 1,292,795 111 of 275 DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND The Information Technologies Dept. is charged with maintaining, operating and securing the City's information assets. These assets form the foundation upon which many of the City's core operations depend. Therefore, this foundation must be reliable, resilient and responsive. To meet these expectations, the department focuses daily on customer service, education and planning. The IT department increases the business return on technology investments by creating and managing hardware and software through dedicated planning and alignment. IT is also dedicated to ensuring a great end user experience by designing, implementing, managing and continually improving our processes. IT is also tasked to protect the organization and its ability to perform its mission. We accomplish this through a comprehensive security program, managing our data, ensuring efficiency, effectiveness and compliancy. We also strive to deploy programs designed to engage our staff and citizens in easy and convenient ways. The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision - making process. 112 of 275 INFORMATION TECHNOLOGY 2020- 21 2021 -22 2022 -23 Director 1 1 1 Administrative Assistant 1 1 1 Senior Systems Administrator 1 1 1 Senior Computer Support Engineer 1 1 1 Customer Services Technician 1 3 3 3 Public Safety Administrator 1 1 1 Public Safety Technician 0 0 2 GIS Administrator 1 1 1 GIS Specialist 1 1 2 TOTAL POSITIONS 10 10 13 Average Annual Work Orders 2020 -21 2021 -22 2022 -23 Workload Actual Estimate Budget Average Annual Work Orders 2,550 3,084 3,200 Completed Actual Estimate Budget Average Monthly Hours to Complete 1.25 1.5 1.25 Work Orders 7% 9% 5% Total Projects 45 62 67 Average Monthly Project Hours 455 620 750 Total Emails Received 1,122,550 1,116,600 1,239,530 Total Sent Good Email 452.550 454,875 475,000 Total Teams Meetings 1,675 1,452 1,575 Total Teams Interoffice Chats 14,500 23,450 25,000 • Work Orders Completed 0 -1 Day 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimate Budget • Work Orders Completed 0 -1 Day 46% 45% 55% • Work Orders Completed 2 -3 Days 8% 12% 15% • Work Orders Completed 4 -6 Days 11% 11% 10% • Work Orders Completed 7 -10 Days 7% 9% 5% %Work Orders Completed >11 Days 28% 23% 15% Average Number of Days to Work Orders • Time on GIS Specific Projects 52% 53% 55% • Time on GIS Customer Assistance 8% 9% 17% • Time on Training /Conferences 0% 8% 8% • Time on Non - Department Projects 20% 16% 8% • Time on Administrative Overhead 20% 14% 12% 113 of 275 Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $847,553 $981,852 $1,109,865 Supplies 4,351 7,540 8,624 City Support Services 863,873 922,975 1,128,274 Utility Services 318,226 347,750 342,896 Staff Support 22,059 50,000 87,334 Professional Services 118,813 38,075 25,970 Maintenance Services 9,948 10,000 14,700 Rental /Leasing 3,477 3,650 3,577 Operating Equipment 302,387 269,594 269,325 Capital Outlay 26,889 0 68,050 Total $2,517,577 $2,631,436 $3,058,615 PROGRAM JUSTIFICATION AND ANALYSIS The Information Technology FY 2022 -23 Budget increases approximately 16.2% from the FY 2021 -2022 year -end estimates. Primary costs changes include a new Public safety technician position, a GIS specialist position, an Eprocurement software, camera replacements, and internet and fiber upgrades. 114 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES INFORMATION TECHNOLOGY C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 853 - 511110 Regular 434,772 571,869 624,572 528,043 663,284 740,579 853 - 511120 Overtime 48,223 42,071 30,985 35,671 42,000 38,173 853 - 511180 LTD 320 0 0 0 0 0 853 - 511210 Longevity 5,080 9,389 9,835 8,414 8,251 9,889 853 - 511230 Certificate Allowance 0 0 0 600 810 747 853- 511310 FICA - Employer 35,091 46,173 50,144 42,099 54,647 60,356 853 - 511350 TMRS- Employer 77,894 101,812 108,943 96,397 114,402 129,312 853- 511410 Health - Employer 43,841 75,140 90,770 77,536 97,247 129,422 853 - 511500 Workers' Compensation 488 1,100 1,309 1,211 1,211 1,387 TOTAL Personnel Services 645,709 847,553 916,558 789,971 981,852 1,109,865 Supplies 853 - 521100 Office Supplies 1,978 2,174 4,000 3,907 4,000 3,430 853 - 521300 Motor Vehicle Supplies 36 365 800 13 40 539 853 - 521600 Equip Maint Supplies 1,223 1,812 3,500 3,079 3,500 4,655 TOTAL Supplies 3,236 4,351 8,300 6,999 7,540 8,624 City Support Services 853 - 532300 Computer Consulting 9,600 8,780 10,000 0 0 9,800 853 - 532350 Software Maintenance 0 0 0 0 0 50,000 853 - 532355 Software Maint -City Wide 376,748 483,520 510,574 501,370 495,000 550,298 853 - 532360 Software Maint -Dept Specific 158,438 337,022 475,548 328,488 400,000 509,219 853 - 532400 Computer Fees & Licenses 39,803 34,552 27,975 10,191 27,975 8,956 TOTAL City Support Services 584,589 863,873 1,024,097 840,049 922,975 1,128,274 Utility Services 853 - 533300 Telephone /Land Line 39,167 40,258 66,995 49,503 60,000 54,194 853 - 533310 Telephone /Cell Phones 87,243 93,249 113,900 88,856 100,000 92,153 853- 533320 Telephone /Air Cards 51,836 92,388 87,100 63,775 87,000 82,670 853 - 533330 Telephone /Internet 83,957 91,671 98,470 77,539 100,000 112,899 853 - 533500 Vehicle Fuel 402 660 1,000 634 750 980 TOTAL Utility Services 262,605 318,226 367,465 280,307 347,750 342,896 Operations Support Staff Support 853 - 535100 Uniforms 931 541 1,500 1,211 1,500 1,470 853- 535300 Memberships 577 340 1,250 165 500 490 853 - 535500 Training /Travel 22,771 21,178 51,950 24,650 48,000 85,374 TOTAL Staff Support 24,279 22,059 54,700 26,026 50,000 87,334 115 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 853 - 541300 Other Consl /Prof Services 101,448 853 - 541800 IT Services -Web Design /Maint 0 TOTAL Professional Services 101,448 Fund Charaes /Transfers 118,813 25,000 1,406 25,000 4,900 0 13,075 0 13,075 21.070 118,813 38,075 1,406 38,075 25,970 Maintenance Services 853 - 551300 Computer Maintenance 7,413 9,948 10,000 1,777 10,000 14,700 TOTAL Maintenance Services 7,413 9,948 10,000 1,777 10,000 14,700 Rental /Leasing 853 - 561200 Lease /Purchase Payments 0 3,477 3,650 3,042 3,650 3,577 TOTAL Rental /Leasing 0 3,477 3,650 3,042 3,650 3,577 Operating Equipment 853 - 571000 Furniture & Fixtures 697 0 1,200 1,163 1,200 1,176 853 - 571300 Computer & Periphe. < $5000 142,460 282,527 235,784 193,459 220,784 218,050 853 - 571401 Communication Equip LESS $500 25,374 19,860 47,610 36,596 47,610 36,799 853- 571800 Equipment under $5,000 895 0 0 0 0 13,300 TOTAL Operating Equipment 169,426 302,387 284,594 231,218 269,594 269,325 Capital Outlay 853 - 581200 Vehicles & Access. > $5000 0 26,889 0 0 0 0 853 - 581300 Computer & Periphe. > $5000 22,797 0 0 0 0 42,550 853 - 581800 Equipment Over $5,000 0 0 0 0 0 25,500 TOTAL Capital Outlay 22,797 26,889 0 0 0 68,050 TOTAL INFORMATION TECHNOLOGY 1,821,503 2,517,577 2,707,439 2,180,796 2,631,436 3,058,615 116 of 275 FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, and policy administration. • Deliver HR services, programs, and communications that add value for our prospective employees and current employees. • Compete for top talent with effective recruitment strategies and an efficient recruitment processes. • Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate. • Support the talent development of our employees through professional and career development. • Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints. • Ensure our compensation and performance management processes are designed and executed to align and maximize our people's performance with the goals of the organization. 117 of 275 ffwUgLTffl,jj HUMAN RESOURCES 2020 -21 2021 -22 2022 -23 Director 1 1 1 HR Manger 1 1 1 Senior Generalist 1 1 1 Generalist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 5 5 5 118 of 275 ff8U0LTffl,jj PERFORMANCE INDICATORS Total No. of Employees (Avg.) 2020 -21 2021 -22 2022 -23 Workload/Output Measures Actual Estimate Budget Total No. of Employees (Avg.) 430 430 440 # Full Time Employees (Avg.) 395 395 405 Job Announcements Posted 84 115 100 # Applications received 5,288 5,000 5,000 # Full Time Positions Filled 77 90 80 # Part Time Positions Filled 11 12 10 # Total Turnover 88 95 85 # Full Time Turnover 81 81 75 # Part Time Turnover 7 14 10 # Retirements 6 12 10 # FMLA Claims 37 40 40 # General Training Courses 15 15 15 # of tuition reimbursements 24 15 20 Budget 2020 -21 2021 -22 2022 -23 Supplies Actual Estimate Budget Personnel $451,403 $468,079 $510,089 Supplies 1,055 2,200 2,646 Human Services 159,426 154,600 173,558 Operations Support 4,018 3,981 22,390 Staff Support 33,547 36,650 38,367 City Assistance 16,430 20,000 14,700 Professional Services 0 5,000 4,900 Operating Equipment 513 0 490 Total $666,392 $690,511 $767,140 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget will increase 11.1% from the FY 2021 -22 year -end estimate for wage increases, an increase in expenditures for the remaining employee wellness program initiative funds, and additional funding for recruitment advertisement and incentives. 119 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES HUMAN RESOURCES Personnel Services 866- 511110 Regular 866 - 511120 Overtime 866- 511180 LTD 866 - 511210 Longevity 866- 511230 Certificate Allowance 866- 511310 FICA - Employer 866 - 511350 TMRS- Employer 866- 511410 Health - Employer 866 - 511500 Workers' Compensation 866 - 511600 Unemployment Compensation TOTAL Personnel Services Supplies 866- 521000 Operating Supplies 866 - 521100 Office Supplies TOTAL Supplies Human Services 866- 531100 Pre - employment Check 866 - 531150 Interview Expenses 866 - 531160 COBRA FSA /HSA Adm Services 866 - 531170 Broker Services 866 - 531200 Medical Co -pay 866 - 531300 Employee Assistance 866 - 531400 Tuition Reimbursement 866 - 531500 Employee Wellness Program 866 - 531600 Training Classes TOTAL Human Services City Support Services Utilitv Services upQ raLlons JUppOrL 866 - 534100 Advertising 866 - 534200 Printing & Binding TOTAL Operations Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 301,811 317,331 316,873 243,602 313,268 341,027 684 139 276 365 465 299 204 0 0 0 0 0 3,772 4,851 5,372 4,872 4,872 5,482 0 1,820 2,246 2,530 3,105 1,743 21,865 24,118 24,828 18,637 24,611 26,646 48,963 53,000 53,170 36,855 51,522 57,089 39,567 41,257 44,793 40,332 50,404 57,183 325 430 511 473 473 620 9.789 8,457 20.000 11.802 19,359 20,000 426,981 451,403 468,069 359,468 468,079 510,089 1,728 517 2,000 394 1,500 1,960 705 537 700 531 700 686 2,433 1,055 2,700 926 2,200 2,646 3,004 2,843 2,500 1,786 2,500 2,450 124 0 1,500 1,432 1,500 2,450 5,628 6,019 6,000 4,524 6,000 5,880 68,750 81,250 75,000 62,500 75,000 73,500 645 1,646 3,000 2,030 3,000 2,940 12,757 9,320 9,600 7,033 9,600 9,408 18,214 24,197 18,000 9,874 13,000 17,640 14,956 20,993 50,000 7,723 9,000 40,180 1,214 13,159 47,800 28,886 35,000 19,110 125,292 159,426 213,400 125,788 154,600 173,558 775 2,631 2,500 965 1,650 19,450 1,342 1,386 3,000 1,360 2,331 2,940 2,117 4,018 5,500 2,325 3,981 22,390 120 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE:XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Staff Support 866 - 535100 Uniforms 440 373 500 314 500 490 866 - 535210 Employee Recognition- Morale 15,614 28,417 28,150 21,763 28,150 27,587 866 - 535300 Memberships 1,718 2,498 2,500 1,058 2,500 2,450 866- 535400 Publications 947 0 0 0 2,000 0 866 - 535500 Training /Travel 1,363 2,258 3.000 433 3,500 7,840 TOTAL Staff Support 20,082 33,547 34,150 23,568 36,650 38,367 City Assistance 866 - 537100 Medical Services 13,121 16,430 19.000 14,707 20,000 14,700 TOTAL City Assistance 13,121 16,430 19,000 14,707 20,000 14,700 Professional Services 866 - 541300 Other Consl /Prof Services 78,265 0 5,000 495 5,000 4,900 TOTAL Professional Services 78,265 0 5,000 495 5,000 4,900 Maintenance Services Operating Equipment 866 - 571000 Furniture & Fixtures 349 513 500 0 0 490 TOTAL Operating Equipment 349 513 500 0 0 490 TOTAL HUMAN RESOURCES 668,639 666,392 748,319 527,276 690,511 767,140 121 of 275 11111111111111112110 IBM 1 '� a offim DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, prepare 1099s, and prepare monthly bank reconciliations and investments report. Maintain and process payroll for all city employees. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Maintain and safeguard the City's investment portfolio. Manage debt service and fixed assets. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. The Finance Director also oversees the Utility Billing and Municipal Court Divisions. GOALS AND OBJECTIVES • Hire, train, and retain competent and caring employees. • Maintain financial systems to provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies. • Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 36th consecutive year. • Improve the 5 year budgeting and forecasting plan. • Update long term debt service plan. 122 of 275 FlIPLEMM ORGANIZATIONAL CHART ACCOUNTING 2020-21 2021-22 2022-23 Finance Director 1 1 1 Assistant Director 1 1 1 Staff Accountant 1 1 1 Financial Analyst 1 1 1 Accountant 1 1 1 1 Senior AP Specialist 1 1 1 Administrative Assistant 1 1 1 TOTAL POSITIONS 7 1 71 7 123 of 275 V._\= PERFORMANCE INDICATORS Accounts payable checks 6,039 6,100 6,200 Number of Purchase Orders Processed 7,322 7,600 7,750 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Accounts payable checks 6,039 6,100 6,200 Number of Purchase Orders Processed 7,322 7,600 7,750 Certificate of Achievement for Excellence in Financial Reporting, Accumulative 36 37 38 Quarterly Financials completed within 30 days 0 1 4 2020 -21 2021 -22 2022 -23 Effectiveness Actual Estimate Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative 36 37 38 Quarterly Financials completed within 30 days 0 1 4 Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $641,054 $673,832 $699,363 Supplies 3,125 2,700 2,646 Staff Support 3,384 3,744 4,263 Professional Services 38,884 44,539 48,216 Operating Equipment 586 250 980 Total $687,033 $725,064 $755,468 J :1610 :7_1►T MII&] I W DUN 11 DPIF-Al Ll 117_1 Z, The FY 2022 -23 Budget will increase 4.2% from the FY 2021 -22 year -end estimate due to citywide wage increases. 124 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES FINANCE Personnel Services 868- 511110 Regular 868- 511120 Overtime 868- 511180 LTD 868 - 511210 Longevity 868- 511230 Certification Allowance 868- 511310 FICA - Employer 868 - 511350 TMRS- Employer 868- 511410 Health - Employer 868 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 868 - 521000 Operating Supplies 868- 521100 Office Supplies TOTAL Supplies Citv Support Services Utility Services Operations Support Staff Support 868 - 535100 Uniforms 868 - 535300 Memberships 868 - 535500 Training /Travel TOTAL Staff Support Professional Services 868 - 541300 Other Consl /Prof Services 868 - 541400 Auditor /Accounting Service 868 - 541650 Investment Management Fee TOTAL Professional Services Maintenance Services Rental/Leasing C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: X>= (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 413,035 441,045 445,706 381,301 461,834 472,828 2,182 2,965 924 1,348 1,500 924 295 0 0 0 0 0 9,457 10,770 11,994 12,117 12,117 12,746 500 1,701 2,659 1,980 2,430 2,528 30,301 33,586 35,251 29,065 36,558 37,369 67,965 74,547 75,491 58,955 76,533 80,063 63,788 75,842 83,830 68,332 82,190 92,037 442 600 724 670 670 868 587,965 641,054 656,579 553,768 673,832 699,363 1,985 2,142 2,000 1,050 2,000 1,960 614 984 700 593 700 686 2,599 3,125 2,700 1,643 2,700 2,646 0 465 354 354 354 343 1,385 1,240 1,390 935 1,390 0 4,505 1,679 4.966 1,325 2,000 3,920 5,890 3,384 6,710 2,614 3,744 4,263 13,887 16,349 15,000 24,477 20,839 17,640 18,500 19,500 20,000 15,000 20,000 26,950 3,590 3,035 3,700 2.707 3,700 3,626 35,977 38,884 38,700 42,183 44,539 48,216 125 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operating Equipment 868 - 571000 Furniture & Fixtures 742 250 280 0 250 980 868 - 571200 Office Equipment 1,093 336 0 0 0 0 TOTAL Operating Equipment 1,835 586 280 0 250 980 TOTAL FINANCE 634,265 687,033 704,969 600,208 725,064 755,468 126 of 275 DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING & ASSET MANAGEMENT FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Purchasing and Asset Management Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Risk Management, and Safety functions for the City. Manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, and fleet vehicle registration and titles. The department is also responsible for the City Risk Management and Safety program. Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. ICTOT1&I_1I I IIZe7 =11 x011 ►y/ • Maintain the highest levels of ethical practices for all department functions. • All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. • Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. • Use supply contracts and co -ops in order to improve delivery time of particular items and to take advantage of quantity discounts. • Maintain a professional relationship with all City departments and vendors insuring open communication. • Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. • Program and oversee Purchasing training for employees to ensure compliance with City Policy, State and Local Purchasing Legislation • Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. 127 of 275 Ia] ":r_�yIarox:V_&IW918 1110 ar_0s aUVIIa.I • Manage procedures for Capital and Fixed asset inventory and accountability and conduct physical surveys of City property. • Manage disposal and auction activities for surplus, excess, and damaged City property. • Manage insurance and Workers Compensation claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. • Program and oversee safety training for employees to minimize accidents and incidents and mitigate risk. Develop and Maintain the City Safety Policy. ORGANIZATIONAL CHART PURCHASING & ASSET MGMT. 2020 -21 2021 -22 2022 -23 Manager 1 1 1 -Purchasing Specialist 1 1 1 -Purchasing Risk & Safety Specialist 1 1 1 1 TOTAL POSITIONS 31 3 3 128 of 275 Ia] ":r_�yIarox:M_&IW918 1110 a W4 "aull a.I •:►�_i _ • Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Workers Comp Claims Processed Accident and Incident Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications GovDeals Items Processed GovDeals Total Sales 44 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Bids and Proposals Drafted Bids and Proposals Responses Contracts Reviewed Meetings with Vendors Research Requests Workers Comp Claims Processed Accident and Incident Investigated Training Classes Held Vehicles Processed (Titles, Gas Cards, Plates) Fixed Asset Modifications GovDeals Items Processed GovDeals Total Sales 44 24 30 127 78 100 211 90 125 42 20 30 135 75 100 84 144 120 309 210 250 6 12 12 422 237 300 350 150 275 148 113 125 $333,459.74 $9110.00 $10,000.00 Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $235,535 $272,737 $268,812 Supplies 559 3,400 3,724 City Support Services 378 0 0 Operating Support 3,757 4,303 7,497 Staff Support 4,885 6,835 9,947 City Assistance 1,342 2,145 2,940 Operating Equipment 1,457 600 2,450 Total $247,913 $290,020 $295,370 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget will increase 1.8% from the FY 2021 -22 year -end estimate due to the salary increase awarded to the Purchasing Manager in 2022 and the rising costs across the board for training, travel, office supplies, and operating supplies. 129 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES PURCHASING & ASSET MGT Personnel Services 872 - 511110 Regular 872 - 511120 Overtime 872 - 511180 LTD 872 - 511210 Longevity 872- 511230 Certification Allowance 872- 511310 FICA - Employer 872 - 511350 TMRS- Employer 872- 511410 Health - Employer 872 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 872 - 521000 Operating Supplies 872 - 521005 Supplies - Inspections 872 - 521100 Office Supplies TOTAL Supplies City Support Services 872- 532350 Software Maintenance TOTAL City Support Services Utility Services Operations Support 872 - 534000 Postage 872- 534100 Advertising 872 - 534200 Printing & Binding 872- 534740 Business Memberships TOTAL Operations Support Staff Support 872 - 535100 Uniforms 872 - 535300 Memberships 872 - 535500 Training /Travel 872 - 535510 Meeting Expenses TOTAL Staff Support City Assistance 872 - 537100 Medical Services TOTAL City Assistance C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 164,182 171,990 170,604 155,594 194,744 188,467 5 238 0 150 200 0 117 0 0 0 0 0 3,602 4,010 4,418 4,418 4,418 4,826 1,000 1,160 2,400 990 1,215 1,120 12,446 13,557 13,462 12,288 15,344 14,857 26,992 28,970 28,828 23,466 32,122 31,831 14,892 15,376 17,190 19,469 24,438 27,365 176 233 277 256 256 346 223,413 235,535 237,179 216,632 272,737 268,812 300 334 350 249 350 392 0 0 2,900 1,647 2,700 2,940 1,688 225 350 127 350 392 1,988 559 3,600 2,022 3,400 3,724 0 378 500 0 0 0 0 378 500 0 0 0 43 0 0 0 0 0 3,404 2,273 4,500 1,373 2,753 5,880 0 0 0 0 0 49 1,436 1,484 1,550 1,299 1,550 1,568 4,883 3,757 6,050 2,672 4,303 7,497 215 232 250 161 250 294 1,280 1,236 1,235 789 1,235 1,421 810 3,417 6,000 2,716 5,200 7,840 222 0 300 20 150 392 2,527 4,885 7,785 3,687 6,835 ------ - - - - -- 9,947 1,264 1,342 2,000 1,675 2,145 2,940 1,264 1,342 2,000 1,675 2,145 2,940 130 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PAGE: X)QQX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services Rental /Leasing Operating Equipment 872 - 571000 Furniture & Fixtures 218 478 600 380 600 1,960 872 - 571300 Computer & Periphe. < $5,000 1,213 0 0 0 0 490 872- 571500 Operating Equipment 0 979 0 0 0 0 TOTAL Operating Equipment 1,431 1,457 600 380 600 2,450 Capital Outlay TOTAL PURCHASING & ASSET MGT 235,506 247,913 257,714 227,068 290,020 295,370 131 of 275 DEPARTMENT: PUBLIC WORKS DIVISION: 877 FLEET SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Fleet Services provides maintenance, repair, upgrade and outfitting services for all City owned vehicles and equipment totaling nearly 400 units. The list of services includes P.M. services, fluid and filter changes, state inspections, tire services, troubleshooting, diagnosis, and repair of mechanical and electrical systems. Fleet Services also maintains motor pool services, vehicle and equipment replacement schedules, spec'ing and standardization throughout the fleet. X•1-Al WWII ► 1 BXOI:pl *o fly:P • Maintain and repair vehicles and equipment to increase their lifespan. • Optimize fleet availability with minimal turn-around times. • Develop and implement fleet utilization guidelines and procedures. • Maintain and improve vehicle and equipment safety ORGANIZATIONAL CHART 132 of 275 IaIaa11111104 1110 11,01111111ar_3.ra�! FLEET MAINTENANCE 2020 -21 2021 -22 2022 -23 Director 1 1 1 Assistant Director 1 1 1 Administrative Assistant 1 1 1 Fleet Manager 1 1 1 Fleet Crew Supervisor 1 1 1 Mechanic 4 4 4 Parts /tube Tech 0 0 1 TOTAL POSITIONS 9 9 10 PERFORMANCE INDICATORS Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles -LT - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Utility Billing vehicles - Drainage vehicles and equipment - Economic Development vehicles Engineering vehicles - Purchasing vehicles - Operations (non -asset specific) -Motor Pool vehicles Work Orders(in- house) Work Orders(outside vendors) Total Work Orders Issued 133 of 275 471 449 213 5 46 67 247 19 8 0 0 164 237 28 183 4 28 2 16 75 450 425 200 8 35 80 215 25 15 0 0 120 185 40 205 7 25 2 15 80 460 430 210 0 40 75 230 25 10 0 0 135 190 20 195 10 25 2 10 65 2020 -21 2021 -22 1 2022 -23 Workload/Output Actual Estimate I Budget Work Orders: - Police Department vehicles and equipment -EMS vehicles and equipment - Streets vehicles and equipment - Administration vehicles - Animal Control vehicles - Facilities Services vehicles -Fire vehicles and equipment -Fleet Service vehicles -LT - Inspection vehicles - Marshal Service vehicles -Parks vehicles and equipment -Water & Sewer vehicles and equipment - Utility Billing vehicles - Drainage vehicles and equipment - Economic Development vehicles Engineering vehicles - Purchasing vehicles - Operations (non -asset specific) -Motor Pool vehicles Work Orders(in- house) Work Orders(outside vendors) Total Work Orders Issued 133 of 275 471 449 213 5 46 67 247 19 8 0 0 164 237 28 183 4 28 2 16 75 450 425 200 8 35 80 215 25 15 0 0 120 185 40 205 7 25 2 15 80 460 430 210 0 40 75 230 25 10 0 0 135 190 20 195 10 25 2 10 65 I a I a a 11111104 110 ,011 "9111REN Hours Worked Public Safety 2020-21 2021-22 2022-23 Efficiency I Actual � Estimate � Budget Hours Worked Public Safety 2369.80 2300 2500 Public Works 1458.3 2000 2200 Administration Vehicles 4.25 5 5 Facilities Services Vehicles 64 70 65 Fleet Service Vehicles 30.50 35 30 I.T 12.10 10 10 Inspections vehicles 0 0 0 Parks vehicles and equipment 153 165 170 Economic Development vehicles 4 5 5 Engineering vehicles 44.95 50 55 Purchasing vehicles 9 7 7 Motor Pool vehicles 54.30 70 65 Fleet Operations 220 220 220 Total Hours Worked 4424.2 4937 5332 % of all vehicles and equipment issues resolved without recall 97% 97% 98% 2020-21 2021-22 2022-23 Effectiveness Actual � Estimate � Budget % of all vehicles and equipment issues resolved without recall 97% 97% 98% Personnel 2020-21 � 2021-22 1 2022-23 Budget Actual Estimate Budget Personnel $532,884 $534,332 $681,919 Supplies 166,116 202,700 211,680 City Support Services 2,497 5,000 13,720 Utility Services 8,518 8,000 11,760 Operations Support 0 20,000 0 Staff Support 16,358 33,000 37,240 Maintenance Services 232,179 235,000 227,360 Operating Equipment 39,249 14,000 13,720 Capital Outlay 27,675 221,000 46,875 Total 1,025,476 $1,273,032 $1,244,274 134 of 275 I a I a a 804 1110 111,011" r_ 2I)a PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget will decrease 2.3% from the FY 2021-22 year end estimate. Wage increases, a new parts clerk/lube technician position, and updgraded software will be offset by less vehicle replacements in 2022-23. 135 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES FLEET SERVICE Personnel Services 877 - 511110 Regular 877 - 511120 Overtime 877 - 511180 LTD 877 - 511210 Longevity 877- 511230 Certificate Allowance 877- 511310 FICA - Employer 877 - 511350 TMRS- Employer 877 - 511410 Health - Employer 877 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 877 - 521000 Operating Supplies 877 - 521005 Supplies - Inspection Sticker 877 - 521100 Office Supplies 877 - 521200 Oil Lube Suppl, Chem Supplies 877- 521300 Motor Veh. Supplies 877 - 521600 Equip Maint Supplies TOTAL Supplies City Support Services 877 - 532400 Computer Fees & Licenses TOTAL City Support Services Utility Services 877- 533500 Vehicle Fuel TOTAL Utility Services Operations Support 877- 534800 Temporary Empl. Services TOTAL Operations Support Staff Support 877 - 535100 Uniforms 877- 535200 Awards 877 - 535500 Training /Travel 877- 535510 Meeting Expenses TOTAL Staff Support C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 251,309 364,668 373,646 284,885 355,944 440,662 12,302 10,638 14,181 8,937 11,000 17,545 147 0 0 0 0 0 2,180 3,134 3,579 2,812 2,649 3,597 0 1,110 1,123 1,540 1,890 622 19,313 28,246 30,018 21,705 28,418 35,364 42,336 59,568 64,283 42,808 59,493 75,767 38,871 61,064 68,254 56,482 69,966 100,907 3,201 4,458 5,374 4.972 4,972 7,455 369,660 532,884 560,458 424,141 534,332 681,919 7,553 3,480 9,500 6,435 10,000 11,760 2,537 2,409 0 0 0 0 578 556 700 337 700 490 13,915 14,304 18,500 7,311 10,000 17,640 172,141 144,427 197,878 158,391 180,000 179,340 239 939 1,500 1,488 2,000 2,450 196,962 166,116 228,078 173,962 202,700 211,680 5,517 2,497 4,700 4,689 5,000 13,720 5,517 2,497 4,700 4,689 5,000 13,720 5,731 8,518 11.500 6,406 81000 11,760 5,731 8,518 11,500 6,406 8,000 11,760 0 0 0 21,824 20,000 0 0 0 0 21,824 20,000 0 8,139 3,572 5,000 2,938 8,000 7,840 150 0 500 466 1,000 0 2,223 12,069 24,000 10,552 24,000 29,400 263 717 17 16 0 0 10,775 16,358 29,517 13,973 33,000 37,240 136 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES City Assistance Professional Services Maintenance Servi C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 877 - 551000 Outside Fleet Repair 133,448 877 - 551050 Outside Collision Repair 31,871 877 - 551800 Other Maintenance Agreements 3,862 TOTAL Maintenance Services 169,182 Rental /Leasing Operating Equipment 877 - 571200 Vehicles & Access. < $5,000 0 877 - 571500 Operating Equipment 4,413 TOTAL Operating Equipment 4,413 Capital Outlay 877 - 581200 Vehicles & Access. Over $5,00 151,643 877 - 581500 Equipment Over $5,000 0 TOTAL Capital Outlay 151,643 TOTAL FLEET SERVICE 189,071 185,450 170,143 170,000 166,600 30,972 33,953 22,424 37,000 33,320 12,136 28,000 12,744 28,000 27,440 232,179 247,403 205,312 235,000 227,360 11,221 16,600 3,852 4,000 3,920 28,028 10,688 8,854 10,000 91800 39,249 27,288 12,706 14,000 13,720 21,325 109,050 57,428 131,100 46,875 6,350 88,117 44,895 89,900 0 27,675 197,167 102,323 221,000 46,875 913,882 1,025,476 1,306,111 137 of 275 965,337 1,273,032 1,244,274 DEPARTMENT: PUBLIC WORKS DIVISION: 878 Facility Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Facility Services supports and maintains 27 City facilities totaling 301.656 square feet. The City buildings include City Hall, Administration Building, Police, Emergency Services Buildings, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Aquatic Center, various offices, meeting/training rooms, and storage areas. In addition, Facility Services provides set up for events such as Parks Events (Jubilee, Christmas Tree lighting, parades), Employee Memorial Ceremony, City Council, Planning and Zoning, various Boards and Commissions, Department meetings, Municipal Court, training seminars, elections, groundbreaking ceremonies, and other special events. ICTO T! -V &"Mll I I I X161 -.31 : to 111y/ • Deliver exceptional customer services. • Provide preventative maintenance to extend the life of facilities. • Maintain safe and clean facilities. 138 of 275 FACILITY SERVICES Is] Ztel-111 � I �If -Al 11*1 � K41 : FI-11 Z4 i FACILITY SERVICES 2020-21 2021-22 2022-23 Director 1 1 1 Assistant Director 1 1 1 Facility Services Manager 0 1 1 Assistant Facility Services Manager 1 1 1- Facility Services Supervisor 1 0 0 Facilities Leader 0 1 1 Facilities Technician 4 1 1 Grounds Maintenance Technician 1 1 1 HVAC Technician 1 1 1 HVAC Apprentice 1 1 1 Master Electrician 1 1 1 Electric Apprentice 0 1 1 Plumber 0 1 1 Plumber Apprentice 01 1 1 TOTAL POSITIONS =1 2 1 131 1 139 of 275 FACILITY SERVICES PERFORMANCE INDICATORS Square footage maintained City Buildings Maintained Completed work orders Internal Pest Control Services 301,656 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Square footage maintained City Buildings Maintained Completed work orders Internal Pest Control Services 301,656 301,656 301,656 27 27 27 238 1560 1800 22 35 41 Electrical Repairs Plumbing Repairs HVAC Repairs Carpentry Misc. / other 22 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Electrical Repairs Plumbing Repairs HVAC Repairs Carpentry Misc. / other 22 154 178 31 165 190 27 93 107 17 161 188 119 952 1095 Personnel 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel $767,106 $782,826 $879,776 Supplies 57,240 158,750 159,985 City Support Services 355 0 0 Utility Services 185,012 173,000 189,140 Staff Support 11,542 18,400 18,620 Professional Services 94,954 190,000 193,904 Maintenance Services 517,295 683,000 419,440 Rental Equipment 0 500 490 Operating Equipment 2,861 3,500 3,920 Capital Outlay 27,266 26,033 92,500 Total $1,663,632 $2,036,009 $1,957,775 The FY 2022 -23 Budget decreases 3.8% from the FY 2021 -22 year -end estimates. Wage increases and vehicle replacements are offset by a lower budget for maintenance services. 140 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES BUILDING MAINTENANCE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 53,044 103,342 62,361 128,000 125,440 878 - 521100 Office Supplies 878 - 511110 Regular 470,860 493,589 501,293 396,554 495,251 532,758 878 - 511120 Overtime 21,467 12,605 26,336 8,830 11,000 26,996 878 - 511180 LTD 329 0 0 0 0 0 878 - 511210 Lonegevity 11,992 14,169 15,444 14,425 14,425 12,025 878- 511230 Certification Allowance 900 854 2,048 2,048 2,538 3,753 878- 511310 FICA - Employer 34,885 36,489 40,252 29,423 40,026 44,028 878 - 511350 TMRS- Employer 81,438 84,631 89,184 63,316 83,793 94,330 878- 511410 Health - Employer 101,872 117,259 138,542 104,764 127,861 153,397 878 - 511500 Workman's Compensation 4.857 7,510 8,573 7.932 7,932 12,489 TOTAL Personnel Services 728,601 767,106 821,672 627,291 782,826 879,776 Supplies 878 - 521000 Operating Supplies 52,228 53,044 103,342 62,361 128,000 125,440 878 - 521100 Office Supplies 455 212 1,500 55 750 735 878 - 521200 Medical /Chem Supplies 4,633 3,466 13,000 3,132 10,000 12,740 878 - 521300 Motor Vehicle Supplies 0 0 500 0 500 0 878 - 521315 Landscaping Supplies- Campus 0 0 15,000 6,019 18,000 19,600 878 - 521600 Equip Maint Supplies 0 519 1,500 0 1,500 1,470 TOTAL Supplies 57,316 57,240 134,842 71,566 158,750 159,985 City Support Services 878 - 532400 Computer Fees & Licenses 100 355 5,000 0 0 0 TOTAL City Support Services 100 355 5,000 0 0 0 Utility Services 878- 533100 Gas Utility Service 4,022 4,827 5,000 8,457 10,000 9,800 878 - 533200 Electric Utility Service 111,192 119,019 118,000 90,235 100,000 115,640 878 - 533310 Telephone /Cell Phones 22 0 0 0 0 0 878- 533410 Water Utility Service 60,302 52,465 55,000 34,958 50,000 53,900 878- 533500 Vehicle Fuel 6,602 8,700 13.000 11.134 13,000 91800 TOTAL Utility Services 182,140 185,012 191,000 144,784 173,000 189,140 Operations Support Staff Support 878 - 535100 Uniforms 4,027 4,818 7,000 2,807 5,000 4,900 878- 535200 Awards 81 0 6,400 1,650 6,400 7,840 878- 535300 Memberships 373 156 0 0 0 0 878 - 535500 Training /Travel 1,860 5,500 6,000 5,329 5,500 5,880 878- 535510 Meeting Expense 247 1,067 1,500 132 1,500 0 TOTAL Staff Support 6,588 11,542 20,900 9,919 18,400 18,620 141 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 878 - 541300 Prof Services /Consultng ( 581) 0 0 0 0 0 878 - 541310 Contractual Services 92,091 94,954 160,000 107.890 190,000 193,904 TOTAL Professional Services 91,510 94,954 160,000 107,890 190,000 193,904 Maintenance Services 878 - 551100 Building Maint Misc 161,636 246,689 575,000 3,559 650,000 387,100 878- 551100.Builing Maint Misc - CH 0 7,619 0 824 0 0 878- 551100.Building Maint Misc - ADM 0 1,002 0 601 0 0 878- 551100.Building Maint Misc - COMM CT 0 346 0 514 0 0 878- 551100.Building Maint Misc - CIVIC C 42 2,630 0 740 0 0 878- 551100.Building Maint Misc - PD 853 415 0 0 0 0 878- 551100.Building Maint Misc - EMS1 158 577 0 0 0 0 878- 551100.Building Maint Misc - FD1 264 346 0 0 0 0 878- 551100.Building Maint Misc -F &F /PARK 280 984 0 150 0 0 878- 551100.Building Maint Misc - 11CP 0 250 0 150 0 0 878- 551100.Building Maint Misc - PW 0 349 0 0 0 0 878- 551100.Building Maint Misc - SENIOR 658 766 0 0 0 0 878- 551100.Buildings Maint Misc - BORGFEL 0 1,121 0 0 0 0 878- 551100.Building Maint Misc - FD2 0 437 0 0 0 0 878- 551100.Building Maint Misc - LIB 2,140 1,883 0 4,461 0 0 878- 551100.Building Maint Misc - ABC 196 0 0 0 0 0 878- 551100.Building Maint Misc- PICKRELL 0 349 0 0 0 0 878- 551100.Building Maint Misc - FD3 0 565 0 0 0 0 878- 551100.Building Maint Misc - BUNKER 600 0 0 0 0 0 878- 551110.Sitework - CIVIC C 0 121 0 0 0 0 878- 551110.Sitework - FD2 1,195 1,742 0 0 0 0 878- 551110.Sitework - LIB 4,608 0 0 0 0 0 878- 551110.Sitework - YMCA 2,500 0 0 1,174 0 0 878- 551110.Sitework - AAC 0 0 0 40,000 0 0 878- 551120.Roofing - CH 4,029 0 0 0 0 0 878- 551120.Roofing - ADM 0 275 0 0 0 0 878- 551120.Roofing - FBI 0 625 0 0 0 0 878- 551120.Roofing - CHAMBER CM 0 225 0 0 0 0 878- 551120.Roofing - BORGFELD 0 2,760 0 0 0 0 878- 551120.Roofing - EMS4 0 0 0 425 0 0 878- 551120.Roofing - YMCA 0 2,350 0 2,650 0 0 878- 551120.Roofing - SOCCER C 0 3,025 0 0 0 0 878 - 551130 Plumbing - Misc. 62 2,304 0 420 0 0 878- 551130.Plumbing - CH 0 893 0 0 0 0 878- 551130.Plumbing - ADM 1,638 3,019 0 0 0 0 878- 551130.Plumbing - COMM CTR 215 2,348 0 1,574 0 0 878- 551130.Plumbing - CIVIC C 0 2,193 0 716 0 0 878- 551130.Plumbing - PD 1,510 1,832 0 334 0 0 878- 551130.Plumbing - EMS1 290 1,570 0 851 0 0 878- 551130.Plumbing - FD1 0 986 0 3,575 0 0 878- 551130.Plumbing - F &F /PARKS 0 187 0 0 0 0 878- 551130.Plumbing - 11CP 132 2,260 0 152 0 0 878- 551130.Plumbing - PW 0 2,824 0 179 0 0 142 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 878- 551130.Plumbing - SENIOR C 217 0 0 845 0 0 878- 551130.Plumbing - FD2 921 1,711 0 8,335 0 0 878- 551130.Plumbing - EMS4 6 0 0 522 0 0 878- 551130.P1umbing - LIB 9,830 1,113 0 1,002 0 0 878- 551130.Plumbing - YMCA 1,683 0 0 0 0 0 878- 551130.Plumbing - NORTHC C 0 113 0 0 0 0 878- 551130.Plumbing - AAC 700 4,233 2,000 2,152 0 0 878- 551130.Plumbing - AQUATIC C 0 11,676 0 0 0 0 878- 551130.P1umbing - PICKRELL P 0 0 0 411 0 0 878- 551130.Plumbing - 27CP 0 0 0 2,350 0 0 878- 551130.Plumbing - FD3 0 247 0 412 0 0 878 - 551140 Electric - Misc. 9,846 1,722 0 3,010 0 0 878- 551140.E1ectric - CH 491 8,480 0 128 0 0 878- 551140.Electric - ADM 193 46 0 133 0 0 878- 551140.Electric - COMM CTR 0 560 0 0 0 0 878- 551140.Electric - C CHAMBERS 0 34 0 194 0 0 878- 551140.Electric - CIVIC C 1,318 1,027 0 1,035 0 0 878- 551140.E1ectric - PD 538 1,205 0 242 0 0 878- 551140.Electric - EMS1 210 1,546 0 240 0 0 878- 551140.Electric - FD1 446 1,537 0 1,201 0 0 878- 551140.Electric - EMS /PURCH 711 10 0 0 0 0 878- 551140.Electric - F &F /PARKS 168 0 0 228 0 0 878- 551140.Electric - 11CP 1,966 219 0 0 0 0 878- 551140.Electric - PW 25 675 0 1,761 0 0 878- 551140.Electric - CHAMBER CM 0 9 0 0 0 0 878- 551140.Electric - FD2 347 465 0 485 0 0 878- 551140.E1ectric - EMS4 72 0 0 3,032 0 0 878- 551140.Electric - LIB 9,292 1,857 0 253 0 0 878- 551140.Electric - YMCA 424 0 0 77 0 0 878- 551140.Electric - ABC 28 653 0 907 0 0 878- 551140.Electric - AQUATIC C 0 382 0 0 0 0 878- 551140.Electric - PICKRELL P 0 0 0 419 0 0 878- 551140.Electric - 27CP 0 0 0 905 0 0 878- 551140.Electric - FD3 181 50 0 265 0 0 878 - 551150 HVAC - Misc. 2,744 10,038 0 6,728 0 0 878- 551150.HVAC - CH 0 818 0 0 0 0 878- 551150.HVAC - ADM 0 2,798 0 0 0 0 878- 551150.HVAC - COMM CTR 0 0 0 410 0 0 878- 551150.HVAC - C CHAMBERS 0 935 0 192 0 0 878- 551150.HVAC - CIVIC C 5,822 4,048 0 0 0 0 878- 551150.HVAC - PD 644 593 0 10,792 0 0 878- 551150.HVAC - EMS1 523 22,307 0 500 0 0 878- 551150.HVAC - FD1 0 38,654 0 66 0 0 878- 551150.HVAC - 11CP 464 162 0 0 0 0 878- 551150.HVAC - PW 0 2,093 0 0 0 0 878- 551150.HVAC - SENIOR C 0 0 0 15,080 0 0 878- 551150.HVAC - FD2 0 8,027 0 8,113 0 0 878- 551150.HVAC - EMS4 395 0 0 0 0 0 878- 551150.HVAC - LIB 1,074 1,227 0 1,351 0 0 878- 551150.HVAC - YMCA 331 2,735 0 0 0 0 143 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 878- 551150.HVAC - NORTHC C 0 0 0 15,500 0 0 878- 551150.HVAC - AAC 3,077 4,072 0 0 0 0 878- 551150.HVAC - AQUATIC C 15,406 2,020 0 0 0 0 878- 551150.HVAC - FD3 199 0 0 0 0 0 878 - 551160 Windows, Doors - Misc. 0 55 0 1,408 0 0 878- 551160.Windows, Doors - CH 0 220 0 0 0 0 878- 551160.Windows, Doors - ADM 404 721 0 0 0 0 878- 551160.Windows, Doors - COMM CTR 0 26 0 0 0 0 878- 551160.Windows, Doors - C CHAMBERS 0 106 0 0 0 0 878- 551160.Windows, Doors - CIVIC C 429 1,247 0 615 0 0 878- 551160.Windows, Doors - PD 1,176 9,114 0 2,204 0 0 878- 551160.Windows, Doors - EMS1 1,523 2,900 0 3,861 0 0 878- 551160.Windows, Doors - FD1 602 3,544 0 5,772 0 0 878- 551160.Windows, Doors - EMS /PURCH 235 0 0 0 0 0 878- 551160.Windows, Doors - 11CP 2,223 76 0 0 0 0 878- 551160.Windows, Doors - PW 280 0 0 0 0 0 878- 551160.Windows, Doors - BORGFELD 0 283 0 0 0 0 878- 551160.Windows, Doors -FD2 277 5,579 0 3,917 0 0 878- 551160.Windows, Doors - LIB 1,509 3,663 0 0 0 0 878- 551160.Windows, Doors - YMCA 0 3,014 0 0 0 0 878- 551160.Windows, Doors - NORTHC C 0 11 0 0 0 0 878- 551160.Windows, Doors - AAC 186 1,122 0 0 0 0 878- 551160.Windows, Doors - 27CP 0 21 0 81 0 0 878- 551160.Windows, Doors - FD3 0 419 0 2,325 0 0 878 - 551170 Finishes - Misc. 0 ( 2) 0 0 0 0 878- 551170.Finishes - CH 5,466 400 0 0 0 0 878- 551170.Finishes - ADM 1,055 5,277 0 4,815 0 0 878- 551170.Finishes - COMM CTR 0 4,556 0 0 0 0 878- 551170.Finishes - C CHAMBERS 0 1,200 0 24,417 0 0 878- 551170.Finishes - CIVIC C 1,140 640 0 3,058 0 0 878- 551170.Finishes - PD 22,125 60 0 1,229 0 0 878- 551170.Finishes - EMS1 17,926 19 0 0 0 0 878- 551170.Finishes - EMS /PURCH 0 2,470 0 0 0 0 878- 551170.Finishes - F &F /PARKS 379 0 0 0 0 0 878- 551170.Finishes - 11CP 1,432 660 0 0 0 0 878- 551170.Finishes - PW 259 1,033 0 52 0 0 878- 551170.Finishes - CHAMBER CM 0 0 0 22 0 0 878- 551170.Finishes - FD2 182 805 0 0 0 0 878- 551170.Finishes - LIB 0 0 0 322 0 0 878- 551170.Finishes - AAC 45 168 0 0 0 0 878 - 551400 Minor & Other Equip Maint 3,692 0 0 320 0 0 878- 551800 Other Maintenance Agreements 15,897 29,925 38,800 23,228 33,000 32,340 TOTAL Maintenance Services 331,736 517,295 615,800 229,971 683,000 419,440 144 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND INTERNAL SERVICE EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Rental /Leasing 878 - 561100 Rental - Equipment 767 0 500 0 500 490 TOTAL Rental /Leasing 767 0 500 0 500 490 Operating Equipment 878 - 571200 Vehicles & Access. Less $5,00 5,758 0 0 0 0 0 878 - 571600 Police /Fire /Medical Equipment 150 0 5,000 350 2,500 3,430 878- 571800 Equipment Less $5,000 650 2,861 11000 0 11000 490 TOTAL Operating Equipment 6,558 2,861 6,000 350 3,500 3,920 Capital Outlay 878 - 581200 Vehicles & Access. Over $5,00 26,694 27,266 32,000 26,033 26,033 92,500 878 - 581800 Equipment Over $5,000 0 0 10,625 0 0 0 TOTAL Capital Outlay 26,694 27,266 42,625 26,033 26,033 92,500 TOTAL BUILDING MAINTENANCE 1,432,009 1,663,632 1,998,339 1,217,804 2,036,009 1,957,775 TOTAL INTERNAL SERVICE 5,705,803 6,808,023 7,722,891 5,718,488 7,646,072 8,078,642 145 of 275 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part -time intake and information office in Schertz. Prescriptions will be filled and administered at the Hospital's Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital's drug program. This contract is for $5,000. The City of Schertz also provides assistance to the Guadalupe Children's Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children's Advocacy Center's primary emphasis is placed on the well -being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Starting in 2016 -17 the City has entered into a support agreement with the Schertz Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces. City Assistance 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget City Assistance $290,617 $307,666 $326,013 Operating Equipment 0 10,000 9,800 Total $290,617 $317,666 $335,813 PROGRAM JUSTIFICATION & ANALYSIS The FY 2022 -23 Budget will increase 5.7% from the FY 2021 -22 year end estimate for the Senior Citizens meal program. 146 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET CITY'S ASSISTANCE Utility Services City Assistance 901- 537300 Patient Assistence 5,000 5,000 5,000 5,000 5,000 4,900 901 - 537400 Transportation Assistance 42,666 42,666 42,666 42,666 42,666 41,813 901 - 537500 Children's Advocacy Assistanc 5,000 5,000 5,000 5,000 5,000 4,900 901 - 537600 Schertz Housing Authority 5,000 5,000 5,000 0 5,000 4,900 901 - 537700 Senior Citizens Program 225,974 232,951 275,000 169.915 250,000 269.500 TOTAL City Assistance 283,640 290,617 332,666 222,581 307,666 326,013 Operating Equipment 901 - 571600 Donation - Expense Sr. Center 4,322 0 10,000 0 10,000 91800 TOTAL Operating Equipment 4,322 0 10,000 0 10,000 9,800 TOTAL CITY'S ASSISTANCE 287,962 290,617 342,666 222,581 317,666 335,813 147 of 275 .♦. NNE-15011 STAI9 19142-Al Z4 9 ►L l I a 1 R151 e 1 The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Currently the security fee will be used to offset a Deputy Marshal position which provides security for the Court. Operating Equipment Total $11,770 $19,452 $12,740 $91,770 $19,452 $12,740 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2022 -23 Budget will decrease 34.5% from the FY 2021 -22 estimate to match the projected revenue for 22 -23. 148 of 275 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Operating Equipment Total $11,770 $19,452 $12,740 $91,770 $19,452 $12,740 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2022 -23 Budget will decrease 34.5% from the FY 2021 -22 estimate to match the projected revenue for 22 -23. 148 of 275 8 -30 -2022 10:24 AM 101 - GENERAL FUND MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET COURT- RESTRICTED FUNDS Fund Charges /Transfers Operating Equipment 910- 571600 Court Technology Expenditure 0 11,770 19.452 5,985 19,452 12,740 TOTAL Operating Equipment 0 11,770 19,452 5,985 19,452 12,740 TOTAL COURT- RESTRICTED FUNDS 0 11,770 19,452 149 of 275 5,985 19,452 12,740 FUND: 505 INTEREST & SINKING FUND 1914 •► This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking portion of the property taxes are directly deposited by the County Tax Assessor's Office into this fund. 2020 -21 , 2021 -22 2022 -23 Budaet Actual Estimate Budaet Revenue Taxes $7,102,016 $7,329,862 $7,696,355 Fund Transfers 7,915 2,737 814,143 Miscellaneous 126,592 136,118 175,750 Total $7,236,523 $7,468,717 $8,686,248 Expenses Professional Service $178,600 $84,000 84,000 Debt Service 6,756,465 6,502,457 8,602,248 Total $6,935,065 $6,586,457 $8,686,248 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenues for FY 2022 -23 increase 16.3% from the FY 2021 -22 estimate with higher property values. Expenses: The FY 2022 -23 Budget will increase 31.9% from the FY 2021 -22 year end estimate with the addition of new debt issuances. 150 of 275 8 -30 -2022 10:29 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 505 -TAX I &S AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 6,714,516 7,102,016 7,329,862 7,146,125 7,329,862 7,696,355 0 7,915 0 2,737 2,737 814,143 94,896 126,592 105,000 79,288 136,118 175,750 6,809,411 7,236,523 7,434,862 7,228,150 7,468,717 8,686,248 7,025,720 6,935,065 6,676,915 6,632,248 6,586,457 8,686,248 7,025,720 6,935,065 6,676,915 6,632,248 6,586,457 8,686,248 7,025,720 6,935,065 6,676,915 6,632,248 6,586,457 8,686,248 ( 216,308) 301,458 757,947 595,902 882,260 0 151 of 275 8 -30 -2022 10:29 AM 505 -TAX I &S REVENUES 2019 -2020 ACTUAL C I T Y O PROPOSED AS OF: (-------- 2020 -2021 ACTUAL F S C H E R T Z BUDGET WORKSHEET JULY 31ST, 2022 - - - - -- 2021 -2022 --------------- CURRENT Y -T -D BUDGET ACTUAL PROJECTED YEAR END PAGE:XXXX -------- 2022 -2023 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET Taxes 000 - 411900 Property Tax Revenue 6,714,516 7,102,016 7,329,862 7,146,125 7,329,862 7,696,355 TOTAL Taxes 6,714,516 7,102,016 7,329,862 7,146,125 7,329,862 7,696,355 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 0 0 0 814,143 000 - 486100 Transfer In 0 6,585 0 0 0 0 000 - 486401 Transfer In -Bond Project Fun 0 1,330 0 2,737 2,737 0 TOTAL Fund Transfers 0 7,915 0 2,737 2,737 814,143 Miscellaneous 000 - 491000 Interest Earned 1,694 277 1,000 329 500 750 000 - 491200 Investment Income 18,202 1,315 4,000 23,342 30,000 75,000 000 - 495020 Contribution From YMCA 75,000 125,000 100,000 50,000 100,000 100,000 000 - 498000 Proceeds From Refunding Debt 0 0 0 5,618 5,618 0 TOTAL Miscellaneous 94,896 126,592 105,000 79,288 136,118 175,750 TOTAL REVENUES 6,809,411 7,236,523 7,434,862 7,228,150 7,468,717 8,686,248 152 of 275 8 -30 -2022 10:29 AM 505 -TAX I &S GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXX3X (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 101- 541500 Paying Agent 4,200 3,800 5,000 3,400 4,000 4,000 101 - 541502 Cost of Bond Issuance 0 174,800 45,000 44,693 80,000 80,000 TOTAL Professional Services 4,200 178,600 50,000 48,093 84,000 84,000 Debt Service 101 - 555629 Bond -GO 2007 Principal 315,000 325,000 340,000 340,000 340,000 355,000 101- 555629.Bond -GO 2007 Interest 111,468 98,579 85,267 85,151 85,267 71,123 101- 555633 Bond -GO SR2011 Principal 260,000 270,000 0 0 0 0 101- 555633.Bond -GO SR2011 Interest 308,888 6,750 0 0 0 0 101 - 555634 Bond -GO 2011A Refund - Principa 475,000 485,000 0 0 0 0 101- 555634.Bond -GO 2011A Refund - Interest 63,428 5,462 0 0 0 0 101- 555635 Bond -GO 2012 - Principal 355,000 365,000 375,000 375,000 375,000 0 101- 555635.Bond -GO 2012 - Interest 149,170 138,370 128,677 4,219 4,219 0 101 - 555638 Bond -GO 2014 Refund - Principal 100,000 100,000 750,000 750,000 750,000 775,000 101- 555638.Bond -GO 2014 Refund - Interest 283,775 280,775 268,025 268,025 268,025 245,150 101 - 555639 Tax Note - SR2015 - Principal 35,000 40,000 0 0 0 0 101- 555639.Tax Note - SR2015 - Interest 1,308 694 0 0 0 0 101- 555640 Bond -Ref 2015 Bond - Principal 675,000 690,000 0 0 0 0 101- 555640.Bond -GO Ref 2015 - Interest 66,188 47,400 37,050 37,050 37,050 37,050 101 - 555641 Tax Note - SR2015A- Principal 150,000 150,000 155,000 155,000 155,000 0 101- 555641.Tax Note - SR2015A - Interest 7,007 4,697 2,387 2,387 2,387 0 101 - 555642 Bond -GO SR2016- Principal 225,000 235,000 245,000 245,000 245,000 255,000 101- 555642.Bond -GO SR2016- Interest 150,406 141,206 131,607 131,606 131,607 121,606 101 - 555643 Bond- TaxableB CO SR2016 -Princ 60,000 60,000 60,000 60,000 60,000 65,000 101- 555643.Bond- Taxable CO SR2016- Intere 43,863 42,063 40,263 40,263 40,263 38,388 101- 555644 Bond- NonTaxA CO SR2016- Princi 180,000 190,000 195,000 195,000 195,000 205,000 101- 555644.Bond- NonTax CO SR2016- Interes 55,569 48,169 40,469 40,469 40,469 32,469 101 - 555645 Bond -CO SR2017- Principal 290,000 295,000 420,000 305,000 420,000 315,000 101- 555645.Bond -CO SR2017 - Interest 130,475 121,700 114,425 112,700 114,425 103,400 101 - 555646 Bond -GO SR2017 - Principal 155,000 160,000 165,000 165,000 165,000 170,000 101- 555646.Bond -GO SR2017 - Interest 109,650 104,925 100,050 100,050 100,050 95,025 101 - 555647 Bond -GO 2018 Refund- Principa 560,000 570,000 585,000 585,000 585,000 595,000 101- 555647.Bond -GO 2018 Refund - Interes 110,346 98,368 86,125 86,125 86,125 73,617 101 - 555648 Bond -CO SR2018 - Principal 220,000 235,000 245,000 245,000 245,000 260,000 101- 555648.Bond -CO 2018 - Interest 187,263 175,888 163,888 163,888 163,888 151,263 101- 555649 Bond -GO 2018 Ref - Principal 580,000 530,000 185,000 185,000 185,000 205,000 101- 555649.Bond -GO 2018 Ref - Interest 227,444 199,694 181,819 181,819 181,819 172,069 101 - 555650 Bond -CO 2019 - Principal 250,000 255,000 265,000 265,000 265,000 275,000 101- 555650.Bond -CO 2019- Interest 130,275 122,700 114,900 114,900 114,900 106,800 101- 555651 Bond -GO 2020 - Principal 0 0 935,000 935,000 935,000 960,000 101- 555651.Bond -GO 2020 - Interest 0 164,027 211,963 211,963 211,963 174,063 101 - 555652 Bond -GO 2021 Ref - Principal 0 0 0 0 0 350,000 101- 555652.Bond -GO 2021 Ref - Interest 0 0 0 98,850 0 124,800 101- 555653 Bond -CO 2022 - Principal 0 0 0 0 0 175,000 101- 555653.Bond -CO 2022 - Interest 0 0 0 99,692 0 166,525 101 - 555654 Bond -CO 2022A - Principal 0 0 0 0 0 595,000 153 of 275 8 -30 -2022 10:29 AM 505 -TAX I &S GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101 - 555655 Bond -GO 2022 - Principal 0 0 0 0 0 1,333,900 TOTAL Debt Service 7,021,520 6,756,465 6,626,915 6,584,155 6,502,457 8,602,248 Other Financing Sources TOTAL NON DEPARTMENTAL 7,025,720 6,935,065 6,676,915 6,632,248 6,586,457 8,686,248 TOTAL GENERAL GOVERNMENT 7,025,720 6,935,065 6,676,915 6,632,248 6,586,457 8,686,248 TOTAL EXPENDITURES 7,025,720 6,935,065 6,676,915 6,632,248 6,586,457 8,686,248 154 of 275 K : S, l i * * l The Water & Sewer Fund tracks revenue and expenses for the City's water, sewer, and solid waste functions and is managed by the Public Works Department. Staff is responsible for the planning, operation, and maintenance of the water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office. The City's wholesaler for water production and transport is the Schertz- Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Republic Services. Revenues 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenues Franchises $296,913 $400,000 Fees 25,922,940 27,455,000 Fund Transfers 171,404 435,000 Miscellaneous 5,616,906 373,236 Total $32,008,163 $28,663,236 Expenses Non - Departmental $2,405,230 $0 Business Office 1,088,932 1,214,937 W &S Administration 27,262,779 24,320,087 Projects 0 570,000 Total $30,756,941 $26,105,024 PROGRAM JUSTIFICATION AND ANALYSIS $400,000 27,487,000 150,000 $0 1,281,787 25,568,450 0 $26,850,237 Revenue: Revenues for FY 2022 -23 Budget are expected to decrease 0.6% from the FY 2021 -22 year -end estimate increase is fees are offset by lower fund transfers. Expenses: The FY 2022 -23 Budget increases 2.9% from the FY 2021 -22 year- end estimates. 157 of 275 8 -30 -2022 10:27 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Franchises Permits Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL BUSINESS OFFICE TOTAL GENERAL GOVERNMENT PUBLIC WORKS W & S ADMINISTRATION TOTAL PUBLIC WORKS MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 272,118 296,913 304,487 360,419 400,000 400,000 3,000 0 0 0 0 0 26,403,587 25,922,940 27,485,000 23,309,529 27,455,000 27,487,000 146,400 171,404 526,000 125,000 435,000 150,000 3,578,921 5,616,906 443,236 366,950 373,236 448,858 30,404,026 32,008,163 28,758,723 24,161,899 28,663,236 28,485,858 2,900,000 2,405,230 0 0 0 0 974,558 1,088,932 1,247,318 997,612 1,214,937 1,281,787 ------ - - - - -- 3,874,558 3,494,162 1,247,318 997,612 1,214,937 1,281,787 25,336,076 27,262,779 24,104,044 20,311,871 24,320,087 25,568,450 25,336,076 27,262,779 24,104,044 20,311,871 24,320,087 25,568,450 0 0 570,000 5,000,000 570,000 0 0 0 570,000 5,000,000 570,000 0 29,210,634 30,756,941 25,921,362 26,309,483 26,105,024 26,850,237 1,193,392 1,251,223 2,837,361 ( 2,147,584) 2,558,212 1,635,621 158 of 275 8 -30 -2022 10:27 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 202 -WATER & SEWER AS OF: JULY 31ST, 2022 REVENUES Franchises 000 - 421490 Cell Tower Leasing TOTAL Franchises Permits 000 - 436010 Network Nodes TOTAL Permits (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 272,118 296,913 304,487 360.419 400,000 400,000 272,118 296,913 304,487 360,419 400,000 400,000 3,000 0 0 0 0 0 3,000 0 0 0 0 0 Fees 5,300,000 4,657,809 000 - 455200 Garbage Collection Fee 5,220,775 000 - 455600 Fire Line Fees 0 000 - 455700 Recycle Fee Revenue 335,561 000 - 455800 W &S Line Constructn Reimbur 30,995 000 - 457100 Sale of Water 12,343,795 000 - 457110 Edwards Water Lease 55,616 000 - 457120 Water Transfer Charge -Selma 17,169 000 - 457200 Sale of Meters 110,222 000 - 457400 Sewer Charges 8,154,074 000 - 457500 Water Penalties 132,355 000 - 458110 Sale of Merchandise - GovDeal 0 000 - 459200 NSF Check Fee - Water &Sewer 3.025 TOTAL Fees 26,403,587 Fund Transfers 7,680,052 000 - 486000 Transfer In - Reserves 0 000 - 486101 Transfer In- General Fund 0 000 - 486204 Interfnd Chrg- Drainage Billin 146,400 000 - 486406 Transfer In - Pblo Imprvmnt 0 TOTAL Fund Transfers 146,400 Miscellaneous 2,500 000 - 490000 Misc Charges 6,012 000 - 491000 Interest Earned 22,693 000 - 491200 Investment Income 143,787 000 - 495013 Capital Contribution -W &S 292,408 000 - 496000 Water Construction Reserve Ac 1 000 - 497000 Misc Income -W &S 2,963,406 000 - 498110 Salary Reimb -SSLGC 150,614 000 - 499100 Distribution- GSE Bond Settln 0 TOTAL Miscellaneous 171,404 3,578,921 TOTAL REVENUES 30,404,026 5,157,312 5,300,000 4,657,809 5,340,000 5,300,000 0 0 0 0 22,000 333,131 345,000 288,627 345,000 340,000 26,565 25,000 11,126 25,000 25,000 11,566,510 12,600,000 10,347,539 12,600,000 12,600,000 26,700 40,000 0 0 40,000 13,882 30,000 0 0 15,000 95,185 120,000 60,770 90,000 100,000 8,608,375 8,770,000 7,680,052 8,800,000 8,800,000 52,254 250,000 261,357 250,000 240,000 41,000 2,500 0 2,500 2,500 2,025 2,500 2.250 2,500 2,500 25,922,940 27,485,000 23,309,529 27,455,000 27,487,000 0 91,000 0 0 0 0 285,000 0 285,000 0 146,400 150,000 125,000 150,000 150,000 25,004 0 0 0 0 171,404 526,000 125,000 435,000 150,000 15,964 10,500 10,055 10,500 10,500 8,479 20,000 15,512 12,000 25,000 30,912 90,000 28,874 35,000 100,000 5,243,820 0 0 0 0 0 0 0 0 0 66,295 25,000 2,953 18,000 18,000 251,437 297,736 309,557 297,736 295,358 0 0 ( 0) 0 0 5,616,906 443,236 366,950 373,236 448,858 32,008,163 28,758,723 24,161,899 28,663,236 28,485,858 159 of 275 8 -30 -2022 10:27 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Professional Services Fund Charaes /Transfer C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXX3X (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101- 548406 Transfer To Public Improvemen 2,900,000 1,805,230 0 0 0 0 101- 548406.Transfer Out- Water /Sewer Prjc 0 600,000 0 0 0 0 TOTAL Fund Charges /Transfers 2,900,000 2,405,230 0 0 0 0 Maintenance Services Other Financing Sources Capital Outlay TOTAL NON DEPARTMENTAL 2,900,000 2,405,230 0 0 0 0 160 of 275 DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to customer's account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. GOALS AND OBJECTIVES • Continue to provide friendly and efficient services to our customers. • To encourage and educate our customers to use delivery of e-mail statements. • To encourage and educate our customers to pay their utility bill by using the City's automatic draft payments services, online web payments, and e- services through their financial institution. • To read water meters in a safe, reliable, and efficient manner • Provide accurate and expedited utility billing statements 161 of 275 [rllinifild 3111w10[!f Is] : ► A 11*►: .G:1 UTILITY BILLING 2020 -21 2021 -22 2022 -23 Billing Manager 1 1 1 -Utility Billing Asst. Manager 1 1 1 -Utility Billing Clerk II 2 0 0 -Utility Billing Clerk 2 4 5 -Utility Meter Tech 2 3 2 Meter Tech II 1 0 0 TOTAL POSITIONS 1 9 9 9 162 of 275 Personnel Services 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel Services $504,675 $538,555 $568,896 Supplies 146,984 182,100 210,391 City Support Services 33,151 37,262 70,000 Utility Services 10,787 9,800 11,500 Operations Support 112,212 118,500 120,000 Staff Support 3,230 6,400 8,700 Professional Services 272,853 259,000 273,000 Maintenance Services 5,040 5,040 18,700 Operating Equipment 0 0 600 Capital Outlay 0 58,280 0 Total $1,088,932 $1,214,937 $1,281,787 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget increases 5.5% from the FY 2021 -22 year -end estimate for wage increases, increased charges for credit card processing fees and a customer text notification software. 163 of 275 8 -30 -2022 10:27 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES BUSINESS OFFICE C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 176- 511110 Regular 307,855 328,735 346,860 283,670 350,017 364,889 176 - 511120 Overtime 5,687 5,411 7,451 4,614 7,000 7,078 176- 511180 LTD 221 0 0 0 0 0 176 - 511210 Longevity 5,546 6,226 7,384 7,514 7,514 6,450 176- 511230 Certification Allowance 0 1,521 1,170 3,016 3,621 3,150 176 - 511310 FICA - Employer 23,446 24,724 27,670 21,985 28,164 29,190 176 - 511350 TMRS- Employer 69,264 55,330 59,255 35,538 58,960 62,539 176 - 511410 Health - Employer 103,885 80,873 95,326 67,269 81,186 93,574 176 - 511500 Workers' Compensation 1,420 1,856 2,262 2.093 2,093 2,026 TOTAL Personnel Services 517,323 504,675 547,378 425,698 538,555 568,896 Supplies 176 - 521000 Operating Supplies 1,537 1,737 3,000 1,584 0 291 176 - 521100 Office Supplies 1,501 1,659 2,100 2,113 2,100 2,100 176 - 521405 Water Meters -New 0 143,588 180,000 125,014 180,000 208,000 TOTAL Supplies 3,038 146,984 185,100 128,711 182,100 210,391 Human Services City Support Services 176- 532355 Software Maintenance 0 0 65,000 36,065 36,065 65,000 176 - 532400 Computer Fees & Licenses 67,064 33,151 0 0 0 0 176 - 532900 Contingencies 984 0 3,500 1.197 1,197 5,000 TOTAL City Support Services 68,048 33,151 68,500 37,262 37,262 70,000 Utility Services 176 - 533310 Telephone /Cell Phone 2,414 1,732 2,400 556 1,800 1,500 176- 533500 Vehicle Fuel 6.682 9,055 7,000 81099 8,000 10,000 TOTAL Utility Services 9,095 10,787 9,400 8,655 9,800 11,500 Operations Support 176 - 534000 Postage 77,290 84,973 74,500 56,906 90,000 95,000 176 - 534200 Printing & Binding 20,664 21,078 18,000 27,635 22,000 25,000 176 - 534300 Equipment Maintenance - Copie 416 6,161 10,000 6,161 6,500 0 TOTAL Operations Support 98,370 112,212 102,500 90,703 118,500 120,000 Staff Support 176 - 535100 Uniforms 2,423 2,163 2,300 2,178 2,300 3,200 176 - 535200 Awards 0 108 200 200 200 1,000 176- 535300 Memberships 37 0 100 70 100 500 176 - 535500 Training /Travel 1,636 763 3,500 1,343 3,500 3,500 176 - 535510 Meeting Expenses 222 195 300 187 300 500 TOTAL Staff Support 4,318 3,230 6,400 3,978 6,400 8,700 164 of 275 8 -30 -2022 10:27 AM 202 -WATER & SEWER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 176 - 541800 Credit Card Fees 266,429 268,102 256,000 239,127 256,000 270,000 176 - 541810 Credit Cards Fees - AMEX 2.886 4,751 3,000 1.419 3,000 3,000 TOTAL Professional Services 269,315 272,853 259,000 240,546 259,000 273,000 Fund Charges /Transfers Maintenance Services 176 - 551800 Other Maintenance Agreements 4,620 5,040 5,040 3,780 5,040 18,700 TOTAL Maintenance Services 4,620 5,040 5,040 3,780 5,040 18,700 Rental / Leasing Operating Equipment 176- 571000 Furniture & Fixtures 430 0 0 0 0 600 TOTAL Operating Equipment 430 0 0 0 0 600 Capital Outlay 176 - 581200 Vehicles & Access. Over $5,00 0 0 64,000 58,280 58,280 0 TOTAL Capital Outlay 0 0 64,000 58,280 58,280 0 TOTAL BUSINESS OFFICE 974,558 1,088,932 1,247,318 997,612 1,214,937 1,281,787 TOTAL GENERAL GOVERNMENT 3,874,558 3,494,162 1,247,318 997,612 1,214,937 1,281,787 165 of 275 DEPARTMENT: PUBLIC WORKS 'NIVISION: 575 WATER : SEWER ADMINISTRATION l 1 1 _i The Water and Wastewater division of Public Works provides reliable water and wastewater services to all Schertz residents through maintenance, repair, strategic planning, inspection of new infrastructure, and the expansion of water and wastewater services. As part of this division's service to the community, the employees offer excellent customer service, participate in community events, provide a weekly chipping service, meet with developers and utility providers, review plat and subdivision plans, as well as review water and wastewater construction plans. In addition, the Water and Wastewater division oversees the drought and water conservation plans /ordinance, provides letters of availability and Certificates of Convenience and Necessity, assists other departments, and conducts department training, education, and planning. GOALS AND OBJECTIVES • Provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations. • Ensure an adequate future water supply. • Empower personnel to strengthen ability to respond promptly to daily and emergency events. • Emphasize safety to reduce preventable accidents. • Deliver quality services and providing accurate and timely responses to customer requests. 166 of 275 LVAIJ FAV • � 1 1 • 1 � WATER & SEWER ADMINISTRATION 2020 -21 2021 -22 2022 -23 Director 1 1 1 Assistant Director 1 1 1 Water & Sewer Manager 1 1 1 Customer Relations Representative 1 1 1 SCADA Technician 0 1 1 Schertz- Seguin Local Government Corp Gen Mgr 1 1 1 Schertz- Seguin Local Government Corp Assistant Gen Mgr 1 1 1 Water & Sewer Superintendent 1 1 1 Water & Sewer Supervisor 1 1 2 Service Worker II 5 5 5 Service Worker 1 10 10 10 TOTAL POSITIONS 23 24 25 167 of 275 LVAIJ FAV • , • Water Accounts 2020 -21 2021 -22 2022 -23 Workload/Output Actual Estimate Budget Water Accounts 16734 17235 17335 Miles of Water Main 230 234 240 Miles of Sewer Main 118 175 200 Gallons Pumped (Edwards), acre feet 2020 -21 2021 -22 2022 -23 Efficiency Actual Estimate Budget Gallons Pumped (Edwards), acre feet 52 180 260 Gallons Received (SSLGC), acre feet 6000 6207 6000 Gallons Distributed, acre feet 5300 5630 6000 New Meter Installed 2020 -21 2021 -22 1 2022 -23 Effectiveness Actual Estimate I Bud et New Meter Installed 260 80 150 New Service Taps 0 1 5 Water Service Calls 2212 1858 2000 Water Main Break, Service Repair Calls 1806 1506 1800 Sewer Backup and Repair Calls 792 765 775 168 of 275 LWAIJ FAV Personnel Services 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Personnel Services $1,801,986 $1,846,546 $2,027,484 Supplies 78,926 88,000 63,000 City Support Services 68,258 74,062 213,996 Utility Services 3,773,667 3,585,500 3,585,500 Operations Support 9,450 7,050 10,050 Staff Support 37,795 43,000 43,000 City Assistance 200 0 0 Professional Services 465,999 463,400 428,400 Fund Charges /Transfers 8,615,455 6,741,826 6,746,368 Maintenance Services 10,195,253 9,570,200 9,570,200 Other Costs 40,000 40,000 40,000 Debt Service 2,072,273 1,518,228 2,499,777 Other Financing Sources 0 100,000 0 Rental /Leasing 96,568 72,275 72,275 Operating Equipment 6,950 7,000 7,000 Capital Outlay 0 $163,000 261,400 Total $27,262,779 $24,320,087 $25,568,450 Projects $0 $570,000 $0 l:3: isle]: 7_ 1 ► TAM URI111;1 WIN 11[Ci!IFII1I7_1i!F_' &i The FY 2022 -23 Budget will increase 5.1 % from the FY 2021 -22 year -end estimate for wage increases, water gems software, a new mobile bypass pump and additional debt payments. 169 of 275 8 -30 -2022 10:27 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES W & S ADMINISTRATION C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 575- 532400 Computer Fees & Licenses 575- 511110 Regular 1,060,790 1,182,237 1,260,314 990,713 1,209,413 1,305,491 575- 511120 Overtime 55,522 52,807 66,909 59,016 65,000 68,801 575 - 511180 LTD 719 0 0 0 0 0 575 - 511210 Longevity 22,381 30,266 13,589 11,426 11,426 13,861 575- 511230 Certification Allowance 13,856 10,761 13,880 14,278 16,688 13,791 575- 511240 vehicle /phone Allowance 727 900 900 762 935 900 575 - 511310 FICA - Employer 81,682 92,185 103,400 78,757 99,715 107,008 575- 511350 TMRS- Employer 247,839 203,588 221,431 158,400 208,749 229,263 575 - 511410 Health - Employer 223,819 218,247 256,968 181,967 221,145 265,624 575 - 511500 Workers' Compensation 8,543 10,995 14,564 13.475 13,475 22,745 TOTAL Personnel Services 1,715,878 1,801,986 1,951,955 1,508,794 1,846,546 2,027,484 Supplies 2,500 575- 533500 vehicle Fuel 40,396 47,213 55,000 49,316 53,000 575- 521000 Operating Supplies 8,638 8,469 12,000 10,063 10,000 10,000 575 - 521100 Office Supplies 1,398 962 1,500 1,144 1,500 1,500 575 - 521200 Medical /Chem Supplies 1,158 1,391 1,500 1,129 1,500 1,500 575- 521400 Plumbing Supplies 13,032 68,105 50,000 2,284 75,000 50,000 575 - 521405 Water Meters -New 138,143 0 0 0 0 0 TOTAL Supplies 162,369 78,926 65,000 14,620 88,000 63,000 Human Services City Support Services 575- 532400 Computer Fees & Licenses 0 0 0 0 0 23,496 575 - 532500 City Insurance - Commercial 58,697 65,833 67,000 70,562 70,562 78,000 575- 532800 Employee Appreciation Events 2,343 2,500 2,500 1,436 3,500 3,500 575 - 532900 Contingencies 0 ( 76) 101,000 0 0 109,000 TOTAL City Support Services 61,040 68,258 170,500 71,998 74,062 213,996 Utility Services 575 - 533100 Gas Utility Service 1,503 2,064 2,000 2,636 3,000 3,000 575 - 533200 Electric Utility Service 274,727 428,361 320,000 271,777 325,000 325,000 575 - 533300 Telephone /Land Line 0 0 0 0 2,000 0 575- 533310 Telephone /Cell Phones 1,979 429 3,500 81 0 2,000 575- 533320 Telephone /Air Cards 124 0 200 0 0 0 575 - 533400 Water Purchase 3,460,169 3,293,664 3,200,000 2,638,857 3,200,000 3,200,000 575- 533410 Water Utility Service 1,730 1,936 2,500 1,652 2,500 2,500 575- 533500 vehicle Fuel 40,396 47,213 55,000 49,316 53,000 53,000 TOTAL Utility Services 3,780,627 3,773,667 3,583,200 2,964,319 3,585,500 3,585,500 170 of 275 8 -30 -2022 10:27 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 575 - 534000 Postage 188 306 300 224 300 300 575 - 534100 Advertising 3,350 2,455 5,000 0 0 3,000 575 - 534200 Printing & Binding 86 0 250 117 250 250 575- 534300 Equipment Maintenance - Copie 6,838 61688 6,500 5,826 6,500 6,500 TOTAL Operations Support 10,462 9,450 12,050 6,167 7,050 10,050 Staff Support 575 - 535100 Uniforms 19,761 15,113 20,000 7,014 20,000 20,000 575 - 535300 Memberships 5,701 5,683 0 0 0 0 575- 535500 Training /Travel 12,270 15,000 21,000 11,782 23,000 23,000 575 - 535510 Meeting Expenses 1,235 11999 2,000 143 0 0 TOTAL Staff Support 38,967 37,795 43,000 18,938 43,000 43,000 City Assistance 575 - 537100 Medical Services 227 200 250 40 0 0 TOTAL City Assistance 227 200 250 40 0 0 Professional Services 575 - 541200 Legal Svcs 304,299 225,226 200,000 55,073 150,000 150,000 575 - 541300 Other Consl /Prof Services 31,319 121,249 145,000 44,566 145,000 145,000 575 - 541305 Cell Tower Management Fees 80,753 92,124 106,570 108,128 108,000 108,000 575- 541400 Auditor /Accounting Service 24,000 26,000 24,000 19,000 19,000 24,000 575 - 541500 Paying Agent 1,400 1,400 1,400 397 1,400 1,400 575 - 541502 Cost of Bond Issuance 0 0 0 20,499 40,000 0 TOTAL Professional Services 441,771 465,999 476,970 247,663 463,400 428,400 Fund Charges /Transfers 575- 548040 Contribution To CVLGC 100,000 99,999 300,000 300,000 300,000 400,000 575 - 548050 Contribution to SSLG 3,892,799 3,908,231 4,000,000 3,608,532 4,000,000 3,898,064 575- 548060 Contribution to CCMA 717,400 714,450 800,000 223,120 800,000 800,000 575- 548101 Transfer Out - General Fund 0 0 4,000 0 0 4,000 575- 548600 Inter -fund Charges -Admin 1,385,000 1,450,827 1,478,230 1,231,858 1,478,230 1,493,620 575 - 548610 Interfund Charge -Fleet 132,937 116,624 163,596 136,330 163,596 150,684 575 - 548700 Bad Debt Expense 293,911 0 80,000 0 0 0 575 - 548800 Depreciation Expense 2,288,708 2,313,943 0 0 0 0 575- 548900 Amortization Expense 11,381 11,381 0 0 0 0 TOTAL Fund Charges /Transfers 8,822,137 8,615,455 6,825,826 5,499,840 6,741,826 6,746,368 Maintenance Services 575 - 551100 Building Maintenance 1,639 2,451 5,000 2,741 5,000 5,000 575 - 551300 Computer Maintenance 9,656 11,004 17,500 4,750 17,500 17,500 575- 551400 Minor & Other Equip Maint 1,124 2,127 5,100 906 5,100 5,100 575 - 551500 Water Maintenance 119,625 70,211 155,000 76,540 200,000 200,000 575 - 551510 Waste Contractor Expense 5,018,537 5,206,801 4,800,000 3,860,203 5,000,000 5,000,000 575 - 551520 Sewer Treatment -CCMA /MUD 3,843,403 4,708,982 4,100,000 4,112,730 4,182,000 4,182,000 575 - 551530 Sewer Maintenance 428,425 129,617 84,000 67,257 90,000 90,000 575 - 551540 I &I Maintenance 16,735 45,429 46,800 2,008 50,000 50,000 575- 551600 Street Maintenance Materials 21,059 18,411 20,000 12,434 20,000 20,000 171 of 275 8 -30 -2022 10:27 AM 202 -WATER & SEWER PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 575- 551720 Low Flow Rebate Program 300 575 - 551800 Other Maintenance Agreements 240 TOTAL Maintenance Services 9,460,743 Other Costs 575 - 554100 State Water Fees -TCEQ 36,605 TOTAL Other Costs 36,605 Debt Service 575 - 555900 Debt Service 0 575- 555900.Interest Expense 636,763 TOTAL Debt Service 636,763 Other Financing Sources 575 - 556000 Issuance Costs 0 TOTAL Other Financing Sources 0 Rental /Leasina 575- 561000 Rental - Building & Land 2,952 575 - 561100 Rental - Equipment 0 575- 561200 Lease /Purchase Payments 133,300 TOTAL Rental /Leasing 136,252 Operating Equipment 575 - 571000 Furniture & Fixtures 2,355 575 - 571500 Minor Equipment 6,364 TOTAL Operating Equipment 8,719 Capital Outlay 575 - 581200 Vehicles & Access. Over $5,00 0 575 - 581800 Equipment Over $5,000 23,516 TOTAL Capital Outlay 23,516 Water Line Relocation Aviation Heights 0 400 50 400 400 220 240 140 200 200 10,195,253 9,234,040 8,139,759 9,570,200 9,570,200 40,000 38,500 36,616 40,000 40,000 40,000 38,500 36,616 40,000 40,000 1,560,000 1,025,000 1,024,675 1,024,675 1,912,700 512,273 493,553 592,737 493,553 587,077 2,072,273 1,518,553 1,617,412 1,518,228 2,499,777 0 0 57,095 100,000 0 0 0 57,095 100,000 0 3,041 3,200 3,132 3,275 3,275 0 9,000 8,133 1,000 1,000 93,527 0 68,000 68,000 68,000 96,568 12,200 79,265 72,275 72,275 4,361 4,000 279 3,000 3,000 2,588 51000 3,005 4,000 4,000 6,950 9,000 3,284 7,000 7,000 0 58,000 0 58,000 52,500 0 105,000 46,061 105,000 208,900 0 163,000 46,061 163,000 261,400 TOTAL W & S ADMINISTRATION 25,336,076 27,262,779 24,104,044 20,311,871 24,320,087 25,568,450 TOTAL PUBLIC WORKS 25,336,076 27,262,779 24,104,044 20,311,871 24,320,087 25,568,450 172 of 275 •. (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Provide citizens with quality projects completed on -time and on- budget. • Design a 3 million gallon ground storage and booster station • State law mandates that the Water /Wastewater Capital Recovery plan be updated at least every five years. The last study was 2011. 173 of 275 Ly_maIr_1a 1114 r6lia:• all 01MyNT1_1Ia Ill :Z �7 :Z►� /_1 ki us] =111I I I, 17 W-A to] Revenue Fees $1,079,712 Miscellaneous 10,310 Total $1,090,022 Expenses Non Departmental $46,922 Projects 512,000 Total $558,922 PROGRAM JUSTIFICATION AND ANALYSIS $1,000,000 20,750 $1,020,750 $31,000 0 $31,000 $1,100,000 51,500 $1,151,500 The FY 2022 -23 Budget will be set at $44,000 for any professional services or studies that need to be completed. 174 of 275 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenue Fees $1,079,712 Miscellaneous 10,310 Total $1,090,022 Expenses Non Departmental $46,922 Projects 512,000 Total $558,922 PROGRAM JUSTIFICATION AND ANALYSIS $1,000,000 20,750 $1,020,750 $31,000 0 $31,000 $1,100,000 51,500 $1,151,500 The FY 2022 -23 Budget will be set at $44,000 for any professional services or studies that need to be completed. 174 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 411- CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,244,813 1,079,712 1,100,000 716,089 1,000,000 1,100,000 83,451 10,310 16,000 23.745 20,750 51,500 1,328,264 1,090,022 1,116,000 739,834 1,020,750 1,151,500 58,301 46,922 51,000 17,033. 31,000 44,000 58,301 46,922 51,000 17,033 31,000 44,000 0 512,000 4,230.819 0 0 0 ------ - - - - -- 0 512,000 4,230,819 0 0 0 58,301 558,922 4,281,819 17,033 31,000 44,000 1,269,963 531,100 ( 3,165,819) 722,801 989,750 1,107,500 175 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 411- CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2022 REVENUES Fees 000 - 455900 Cap Rcvey -Water TOTAL Fees Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 1,244,813 1,079,712 11100,000 716,089 11000,000 11100,000 1,244,813 1,079,712 1,100,000 716,089 1,000,000 1,100,000 2,843 237 1,000 333 750 1,500 80,608 10,073 15,000 23,412 20,000 50,000 83,451 10,310 16,000 23,745, 20,750 51,500 1,328,264 1,090,022 1,116,000 739,834 1,020,750 1,151,500 176 of 275 8 -30 -2022 10:28 AM 411- CAPITAL RECOVERY - WATER GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXX3X (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Support Services Utility Services Operations Support Professional Services 101 - 541300 Professional Services -Cap Pla 57,301 101 - 541400 Auditor /Accounting Service 11000 TOTAL Professional Services 58,301 Fund Charges /Transfers Maintenance Services Debt Service Operating Equipment Capital Outlay TOTAL NON DEPARTMENTAL 45,922 50,000 16,033 30,000 43,000 11000 1 000 11000 11000 11000 46,922 51,000 17,033 31,000 44,000 58,301 46,922 177 of 275 51,000 17,033 31,000 44,000 8 -30 -2022 10:28 AM 411- CAPITAL RECOVERY - WATER GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NONDEPARTMENTAL Professional Services TOTAL GENERAL GOVERNMENT 58,301 46,922 51,000 17,033 31,000 44,000 178 of 275 8 -30 -2022 10:28 AM 411- CAPITAL RECOVERY - WATER MISC & PROJECTS EXPENDITURES PROJECTS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services City Support Services Utility Services Operations Support Professional Services Fund Charges /Transfers 900 - 548406 Transfer Out- Public Imprvment 0 TOTAL Fund Charges /Transfers 0 Maintenance Services Rental /Leasing Capital Outlay TOTAL PROJECTS 512,000 4,230,812 0 0 0 512,000 4,230,819 0 0 0 0 512,000 4,230,819 179 of 275 0 0 0 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 411- CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2022 MISC & PROJECTS EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET LIVE OAK ELEVATED TANK Operations Support Professional Services Maintenance Services Rental /Leasing Capital Outlay TOTAL MISC & PROJECTS 0 512,000 4,230,819 0 0 0 TOTAL EXPENDITURES 58,301 558,922 4,281,819 17,033 31,000 44,000 180 of 275 �' •Bill SEWER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water /Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 2011. Currently the Sedona WWTP serves the Crossvine Subdivision area but will be eliminated when the new CCMA WWTP comes on line. A sewer line and lift- station will be needed to accomplish this project. • Initiate and institute a study to implement reuse water throughout the City. • Provide citizens with quality projects completed on -time and on- budget. 181 of 275 C41_\aIIr_1a lIL 16 •Aa:• ar101M1I1VT /a � PERFORMANCE INDICATORS Budget 2020 -21 2021 -22 2022 -23 Actual Estimate Budget Revenue Fees $611,659 $500,000 $550,000 Miscellaneous 9,865 20,500 51,500 Total $621,523 $520,500 $601,500 Expenses Non - Departmental $7,855,487 $40,500 $52,500 Total $7,855,487 $40,500 $52,500 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022 -23 Budget will be set at $52,500 for any professional services or studies that need to be completed. 182 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 641,746 611,659 600,000 304,209 500,000 550,000 91,786 9,865 60,250 23.662 20,500 51,500 733,531 621,523 660,250 327,870 520,500 601,500 164,536 7,855,487 55 500 20,242. 40,500 52,500 164,536 7,855,487 55,500 20,242 40,500 52,500 164,536 7,855,487 55,500 20,242 40,500 52,500 568,996 ( 7,233,964) 604,750 307,628 480,000 549,000 183 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 421 - CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455910 Cap Rcvey -Waste Water 641,746 611,659 600,000 304.209 500,000 550,000 TOTAL Fees 641,746 611,659 600,000 304,209 500,000 550,000 Fund Transfers Miscellaneous 000 - 491000 Interest Earned 1,655 195 250 1,291 500 1,500 000 - 491200 Investment Income 99,102 39,750 60,000 32,682 20,000 50,000 000 - 491900 Unrealize Gain /Loss -Captl On( 8,972) ( 30,080) 0 ( 10,311) 0 0 TOTAL Miscellaneous 91,786 9,865 60,250 23.662 20,500 51,500 TOTAL REVENUES 733,531 621,523 660,250 327,870 520,500 601,500 184 of 275 8 -30 -2022 10:28 AM 421 - CAPITAL RECOVERY - SEWER GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Supplies rations Sunoort C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXX3X (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Professional Services 101- 541300 Professional Services -Cap P1a 159,005 55,698 50,000 15,816 35,000 50,000 101 - 541400 Auditor /Accounting Service 1,000 1,000 1,000 1,000 1,000 1,000 101 - 541650 Investment Mgt Fee -Sewer 4,531 3,789 4.500 3,426 4,500 1,500 TOTAL Professional Services 164,536 60,487 55,500 20,242 40,500 52,500 Fund Charges /Transfers 101 - 548406 Transfer Out- Water /Sewer Prjc 0 7,795,000 0 0 0 0 TOTAL Fund Charges /Transfers 0 7,795,000 0 0 0 0 Maintenance Services TOTAL NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT 164,536 7,855,487 164,536 7,855,487 185 of 275 55,500 20,242 55,500 20,242 40,500 52,500 40,500 52,500 8 -30 -2022 10:28 AM 421 - CAPITAL RECOVERY - SEWER MISC & PROJECTS EXPENDITURES SEWER PROJECTS City Support Services Operations Support Professional Services Maintenance Services RentallLeasing C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TOTAL EXPENDITURES 164,536 7,855,487 55,500 20,242 40,500 52,500 186 of 275 The Public Works Drainage Division is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road rights-of-way, alleys, and compliance with regulations, as well as reviewing subdivision plans and the issuance of permits for development and that might affect drainage infrastructure. The revenues come from a fee charged to "users". A "user" is any citizen or business that owns impervious surfaces and/or any man-made structure, such as buildings, parking lots, or driveways. GOALS AND OBJECTIVES • Protect lives and property. • Adhere to best management practices in the maintenance of natural creek waterways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. • Technical review and issuance of floodplain permits, floor insurance rate map revision, floodplain violation identification, coordination and prosecution support • Continue to evaluate, consider, and pursue all available resources for improving management of the drainage infrastructure. 187 of 275 I U91 U a INEAM93 IN F64602 01 "Al MINA W ORGANIZATIONAL CHART DRAINAGE 2020-21 2021-22 2022-23 Director 1 1 1 Assistant Director 1 1 1 Streets/Drainage Manager 1 1 1 Drainage Superintendent 1 1 1 Drainage Worker 11 2 2 2 Drainage Worker 1 5 5 5 TOTAL POSITIONS 11 11 11 PERFORMANCE INDICATORS Acres of Alleys Mowed 2020-21 2021-22 2022-23 [Workload/Output Actual Estimate Budget Acres of Alleys Mowed 5.15 5.15 5.15 Acres of Rights-of-Way (ROW) Mowed 66.46 66.46 66.46 Acres of Drainage Ditches Mowed 158.75 158.75 158.75 2020-21 2021-22 2022-23 [Efficiency [:!A:ctui7aI ctt Estimate Budget Monthly Operating Expenditures 79,252.85 188 of 275 95,103.01 119,799 Effectiveness 2020 -21 Actual 2021 -22 Estimate 2022 -23 Budget Budget 4250 4500 4750 ROW Maintenance & Mowing, 0 0 182,573 Hours 59,975 1,200 2,000 Drainage Mowing, Hours 1080 1180 1280 Drainage Structure Maintenance, 1640 1720 1820 Hours 120 40 200 Revenue Permits 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenue Permits $6,670 $7,000 $7,000 Fees 1,211,192 1,258,500 1,258,500 Fund Transfers 0 0 182,573 Miscellaneous 59,975 1,200 2,000 Total $1,277,838 $1,266,700 $9,450,073 Expenses Personnel $379,237 $369,167 $525,214 Supplies 3,717 6,750 6,950 City Support Services 4,474 6,399 16,000 Utility Services 20,288 16,900 16,900 Operations Support 31 0 0 Staff Support 13,042 14,000 14,000 City Assistance 120 40 200 Professional Services 2,720 41,500 42,500 Fund Charges /Transfers 647,133 573,817 575,443 Maintenance Services 10,728 75,000 75,000 Other Costs 0 100 100 Debt Services 121,740 0 0 Rental /Leasing 0 0 0 Operating Equipment 6,867 2,500 2,500 Capital Outlay 0 13,903 165,000 Projects 0 0 0 Total $1,290,097 $1,920,076 $1,439,807 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The FY 2022 -23 Budget increase 14.5% from the FY 2021 -22 year -end estimate from a fund transfer from reserves for equipment replacements. Expenses: The FY 2022 -23 Budget will increase 28.5% from the FY 2021 -22 year -end estimate for wage increases and equipment replacements. 189 of 275 8 -30 -2022 10:27 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 204 - DRAINAGE AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Permits Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE TOTAL PUBLIC WORKS MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER/(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 3,220 6,670 4,000 7,700 7,000 7,000 1,230,623 1,211,192 1,260,000 1,046,517 1,258,500 1,258,500 0 0 17,229 0 0 182,573 13,209 59,975 3,000 1,305 1,200 2,000 1,247,052 1,277,838 1,284,229 1,055,522 1,266,700 1,450,073 1.051.332 1.210,097 1,272.024 838,119 1.120,076 1.439,807 1,051,332 1,210,097 1,272,024 838,119 1,120,076 1,439,807 0 0 0 26,517 0 0 0 0 0 26,517 0 0 1,051,332 1,210,097 1,272,024 864,637 1,120,076 1,439,807 195,720 67,741 12,205 190,885 146,624 10,266 190 of 275 8 -30 -2022 10:27 AM 204 - DRAINAGE REVENUES 2019 -2020 ACTUAL C I T Y O PROPOSED AS OF: (-------- 2020 -2021 ACTUAL F S C H E R T Z BUDGET WORKSHEET JULY 31ST, 2022 - - - - -- 2021 -2022 --------------- CURRENT Y -T -D BUDGET ACTUAL PROJECTED YEAR END PAGE:XXXX -------- 2022 -2023 -- - - - - -) CITY ADMIN. ADOPTED RECOMMENDED BUDGET Permits 000 - 432400 Floodplain Permit 3,220 6,670 4,000 7.700 7,000 7,000 TOTAL Permits 3,220 6,670 4,000 7,700 7,000 7,000 Fees 000 - 457500 Drainage Penalties 4,250 1,540 10,000 8,241 8,500 8,500 000 - 457600 Drainage Fee 1.226,373 1.209,653 1.250.000 1,038.275 1.250,000 1.250,000 TOTAL Fees 1,230,623 1,211,192 1,260,000 1,046,517 1,258,500 1,258,500 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 0 0 0 165,000 000 - 486100 Transfer In 0 0 17,229 0 0 0 000 - 486101 Transfer In - General Fund 0 0 0 0 0 17,573 TOTAL Fund Transfers 0 0 17,229 0 0 182,573 Miscellaneous 000 - 491000 Interest Earned 413 82 1,000 274 200 500 000 - 491200 Investment Income 9,294 738 2,000 1,031 1,000 1,500 000 - 497000 Misc Income - Drainage ( 229) 59,155 0 0 0 0 000 - 497100 MISC INCOME -SCRAP METAL SALES 3,730 0 0 0 0 0 TOTAL Miscellaneous 13.209 59,975 3,000 1.305 1,200 2,000 TOTAL REVENUES 1,247,052 1,277,838 1,284,229 1,055,522 1,266,700 1,450,073 191 of 275 8 -30 -2022 10:27 AM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES DRAINAGE Personnel Services 579- 511110 Regular 579- 511120 Overtime 579 - 511180 LTD 579 - 511210 Longevity 579- 511230 Certification Allowance 579- 511310 FICA - Employer 579 - 511350 TMRS- Employer 579- 511410 Health - Employer 579 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 579 - 521000 Operating Supplies 579 - 521100 Office Supplies 579- 521200 Medical /Chem Supplies 579 - 521300 Motor Vehicle Supplies TOTAL Supplies Human Services Citv Support Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXX3X (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 225,927 234,047 280,825 176,132 228,098 319,184 3,296 8,883 6,782 3,075 4,000 7,174 144 0 0 0 0 0 8,616 9,876 9,902 9,935 9,935 9,558 1,962 1,985 2,400 1,906 2,377 2,450 15,272 18,135 23,764 13,612 18,697 25,885 7,131 41,806 50,892 28,196 39,142 55,458 46,266 60,674 77,281 49,247 62,224 99,305 3,166 3,831 5,074 4.694 4,694 6,200 311,779 379,237 456,920 286,797 369,167 525,214 3,154 2,318 4,900 1,893 2,500 2,500 468 237 500 30 250 250 2,579 1,162 2,900 2,855 4,000 4,000 0 0 200 0 0 200 6,202 3,717 8,500 4,779 6,750 6,950 579 - 532500 City Insurance - Commercial 4,924 2,974 3,500 3,111 3,500 3,500 579 - 532800 EMPLOYEE APPRECIATION EVENTS 1,202 1,500 1,500 914 2,500 2,500 579 - 532900 Contingencies 869 0 15,500 399 399 10,000 TOTAL City Support Services 6,995 4,474 20,500 4,424 6,399 16,000 Utility Services 579 - 533310 Telephone /Cell Phones 679 805 1,200 383 900 900 579- 533500 Vehicle Fuel 11,169 19,483 25.500 16,960 16,000 16,000 TOTAL Utility Services 11,847 20,288 26,700 17,343 16,900 16,900 Operations Support 579- 534000 Postage 0 0 50 0 0 0 579- 534200 Printing & Binding 0 31 1,000 0 0 0 TOTAL Operations Support 0 31 1,050 0 0 0 Staff Support 579 - 535100 Uniforms 5,618 6,306 6,000 3,578 6,000 6,000 579 - 535300 Memberships 500 ( 14) 500 0 0 0 579- 535500 Training /Travel 1,252 5,000 6,000 5,833 8,000 8,000 579 - 535510 Meeting Expenses 0 1,200 1,200 33 0 0 579- 535600 Professional Certification 0 550 0 0 0 0 TOTAL Staff Support 7,370 13,042 13,700 9,444 14,000 14,000 192 of 275 8 -30 -2022 10:27 AM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET City Assistance 500 579 - 537100 Medical Services 150 TOTAL City Assistance 150 Professional Services 579- 561100 Rental - Equipment 579 - 541200 Legal Svcs 0 579 - 541310 Contractual Services 2,107 579 - 541400 Auditor /Accounting Service 1,500 TOTAL Professional Services 3,607 Fund Charges /Transfers 2,720 579 - 548000 Transfer Out 0 579 - 548101 Transfer Out - General Fund 0 579 - 548500 Interfund Charges -Admin 243,112 579- 548600 Interfund Charges -Water 146,400 579 - 548610 Interfund Charge -Fleet 89,145 579- 548700 Bad Debt Expense 4,839 579- 548800 Depreciation Expense 123,578 TOTAL Fund Charges /Transfers 607,074 Maintenance Services 96,506 579- 551300 Computer Maintenance 0 579 - 551610 Drainage Channel Maintenance 90,436 TOTAL Maintenance Services 90,436 Other Costs 0 0 579- 554100 State Storm Water Fee -TCEQ 100 TOTAL Other Costs 100 Debt Service 500 579- 555900 Debt Service 0 579- 555900.Interest Expense 3,827 TOTAL Debt Service 3,827 Rental /Leasing 200 579- 561100 Rental - Equipment 0 TOTAL Rental /Leasing 0 Operating Equipment 1,161 579- 571200 Vehicles & Access Less $5,000 0 579- 571500 Equipment Under $5,000 1,944 TOTAL Operating Equipment 1,944 120 500 40 40 200 120 500 40 40 200 59 5,000 0 0 1,000 1,161 62,737 12,041 40,000 40,000 1,500 1.500 1.500 1,500 1,500 2,720 69,237 13,541 41,500 42,500 20,355 0 0 0 0 0 1,000 0 0 1,000 285,506 308,010 256,675 308,010 320,073 146,400 150,000 125,000 150,000 150,000 99,261 115,807 96,506 115,807 104,370 0 0 0 0 0 95,611 0 0 0 0 647,133 574,817 478,181 573,817 575,443 ( 623) 0 0 0 0 11,351 83 0O0 7,109 75,000 75,000 10,728 83,000 7,109 75,000 75,000 0 100 100 100 100 0 100 100 100 100 120,000 0 0 0 0 1,740 0 0 0 0 121,740 0 0 0 0 0 500 0 0 0 0 500 0 0 0 130 0 0 0 0 6,737 2.500 2,459 2,500 2,500 6,867 2,500 2,459 2,500 2,500 193 of 275 8 -30 -2022 10:27 AM 204 - DRAINAGE PUBLIC WORKS EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Capital Outlay 579 - 581200 Vehicles & Access. Over $5,00 0 0 0 0 0 165,000 579 - 581500 Machinery /Equipment 0 0 14,000 13.903 13,903 0 TOTAL Capital Outlay 0 0 14,000 13,903 13,903 165,000 TOTAL DRAINAGE 1,051,332 1,210,097 1,272,024 838,119 1,120,076 1,439,807 TOTAL PUBLIC WORKS 1,051,332 1,210,097 1,272,024 838,119 1,120,076 1,439,807 194 of 275 8 -30 -2022 10:27 AM 204 - DRAINAGE MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS City Support Services Operations Support Professional Services Maintenance Services 900 - 551900 Construction 0 0 0 26.517 0 0 TOTAL Maintenance Services 0 0 0 26,517 0 0 Capital Outlay TOTAL PROJECTS 0 0 0 26,517 0 0 TOTAL MISC & PROJECTS 0 0 0 26,517 0 0 TOTAL EXPENDITURES 1,051,332 1,210,097 1,272,024 864,637 1,120,076 1,439,807 195 of 275 SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. We also work with individual at -risk patients to insure they have the best access to primary healthcare and that their medical needs are being met before an emergency occurs. We educate our employees by providing over fifty hours of Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand- by event coverage to further the knowledge of Emergency Medical Services and injury /illness prevention and preparedness. X67-1w-T-11 <I RZ07 =01 X4I 11F/ F'1 • Provide efficient pre - hospital healthcare services to the communities that we serve. • Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. • Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. • Provide high quality pre - hospital training and community education for the communities we serve and the region as a whole. • Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. • Be the preferred employer for pre - hospital healthcare providers in the State of Texas 196 of 275 EMERGENCY MEDICAL SERVICES (EMS) • Be thoroughly prepared for man -made and natural disasters in our jurisdiction, region, and statewide. • Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. ORGANIZATIONAL CHART EMS 2020 -21 2021 -22 2022 -23 Director 1 1 1 Division Chief - Operations 1 1 1 Division Chief - Clinical 1 1 1 Community Health Coordinator 1 1 1 Training Coordinator 1 1 1 Office Manager 1 1 1 Instructor 0 1 1 Administrative Asst. 1 1 1 Billing Specialist 3 3 3 EMS Battalion Chief 3 3 3 Field Training Officer 3 3 3 Lieutenant 3 3 3 MIH Paramedic 1 1 1 Paramedic 28 30 32 EMT 6 6 12 P/T Paramedics 15 15 15 P/T EMT 5 5 5 PIT Supply Coordinator 1 1 1 TOTAL POSITIONS 75 78 86 197 of 275 EMERGENCY MEDICAL SERVICES (EMS) W=4 Requests for EMS Service 2020-21 2021-22 2022-23 Workload/Output Actual Estimate Budget Requests for EMS Service 12,269 13,230 13,618 Transports to Hospitals 7,443 8,103 8,366 Hospital to Hospital Transports 795 850 900 Collections per Transport $459 $470 $500 Students Enrolled in EMT 135 140 140 Certification Classes Trips billed for Alamo Heights 546 550 600 Members of EMS Passport 432 440 450 Response Time 90% Reliability 2020-21 2021-22 2022-23 Efficiency Actual Estimate Budget Response Time 90% Reliability 13:59 13:00 13:00 Total Time on Task (Minutes) 58:30 57:00 57:00 Transport Percentage 61% 62% 62% Days Sales Outstanding 45.78 45 45 Mutual Aid Requested 28 25 20 Students Graduated from EMT Certification Classes 63 70 70 Critical Failures 100,000 miles 2020-21 2021-22 2022-23 Effectiveness Actual Estimate Budget Critical Failures 100,000 miles 7.0 6 6 Fleet Accidents 100,000 miles 5.0 4 4 Cardiac Arrest Save % 7.1% 8% 10% Correct recognition of STEMI 64.6% 70% 75% EMT Class Certification Pass 85.7% 90% 90% Rate 198 of 275 EMERGENCY MEDICAL SERVICES (EMS) Fees 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Fees $7,164,000 $7,300,307 $7,605,302 Inter - Jurisdictional 3,204,108 4,214,481 3,978,179 Fund Transfers 409,606 0 0 Miscellaneous 115,705 63,800 137,500 Total $90,893,569 $11,578,588 $11,720,982 Expenses Personnel $5,087,531 $6,024,715 $6,238,590 Supplies 356,297 396,250 398,525 City Support Services 71,113 143,430 160,000 Utility Services 130,473 172,000 176,000 Operations Support 152,744 33,550 31,500 Staff Support 55,329 83,000 88,000 City Assistance 616,862 624,489 624,989 Professional Services 113,798 152,500 125,500 Fund Charges /Transfers 3,272,625 2,638,846 3,145,058 Maintenance Services 10,560 13,000 13,000 Debt Service 115,10 116,725 0 Rental /Leasing 65,118 150,000 150,000 Operating Equipment 74,513 75,528 53,500 Capital Outlay 0 905,000 515,000 Total $10,122,063 $11,529,032 $11,719,662 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2022 -23 Budget are expected to increase 1.2% from FY 2021 -22 year -end estimates from an increase in transports that is offset by lower funding from the Texas Ambulance Supplemental Payment Program (TASSP). Expenses: The FY 2022 -23 Budget will increase 1.7% from the FY 2021 -22 year -end estimate. The addition of 8 new person and wage increases is offset by debt service being paid off and vehicle replacements made in FY 2021 -22. 199 of 275 8 -30 -2022 10:27 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 203 -EMS AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Inter - Jurisdictional Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS TOTAL PUBLIC SAFETY MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 5,608,246 7,164,150 6,545,490 6,535,970 7,300,307 7,605,302 2,847,335 3,204,108 3,985,933 3,910,014 4,214,481 3,978,179 0 409,606 1,088,672 0 0 0 339,324 115,705 174,500 65,371 63,800 137,500 8,794,906 10,893,569 11,794,594 10,511,354 11,578,588 11,720,982 8.168,722 10.122,063 11,736.094 9,841,781 11.529,032 11.719,662 8,168,722 10,122,063 11,736,094 9,841,781 11,529,032 11,719,662 8,168,722 10,122,063 11,736,094 9,841,781 11,529,032 11,719,662 626,184 771,505 58,501 669,573 49,556 1,319 200 of 275 8 -30 -2022 10:27 AM 203 -EMS REVENUES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX TOTAL REVENUES 8,794,906 10,893,569 11,794,594 201 of 275 10,511,354 11,578,588 11,720,982 (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 456100 Ambulance /Mileage Transprt Fe 5,365,449 6,844,294 6,206,890 6,221,171 6,967,257 7,248,302 000 - 456110 Passport Membership Fees 25,065 25,765 28,000 26,240 26,000 26,000 000 - 456120 EMT Class - Fees 90,825 134,600 137,500 136,525 140,000 140,000 000 - 456122 CE Class - Fees 19,443 19,745 24,000 18,523 22,000 20,000 000 - 456130 Immunization Fees 7,936 2,149 3,000 2,227 2,500 3,000 000 - 456140 Billing Fees - External 23,514 20,157 26,000 18,773 22,500 28,000 000 - 456150 Standby Fees 16,849 39,826 30,000 41,989 50,000 50,000 000 - 456155 Community Services Support 24,366 40,176 50,000 36,850 30,000 50,000 000 - 456160 MIH Services 34,699 37,413 40,000 33,621 40,000 40,000 000 - 459200 NSF Check Fee 100 25 100 50 50 0 TOTAL Fees 5,608,246 7,164,150 6,545,490 6,535,970 7,300,307 7,605,302 Inter - Jurisdictional 000 - 473500 Seguin /Guadalupe Cc Support 843,578 1,005,263 927,935 773,279 927,934 927,935 000 - 474200 JBSA Support 0 0 635,706 476,780 635,706 654,778 000 - 474300 Cibolo Support 439,612 473,115 529,044 529,044 529,043 557,334 000 - 475100 Comal Cc ESD #6 132,439 141,411 148,871 159,667 150,557 132,247 000 - 475200 Live Oak Support 237,775 246,256 280,241 259,351 259,350 273,764 000 - 475300 Universal City Support 305,996 321,566 335,885 335,885 335,884 345,554 000 - 475400 Selma Support 161,001 171,441 180,290 180,290 180,290 186,132 000 - 475500 Schertz Support 602,583 667,049 695,644 695,644 695,644 725,514 000 - 475600 Santa Clara Support 11,137 11,455 11,953 11,953 11,953 12,236 000 - 475800 Marion Support 16,849 18,375 21,364 21,364 21,363 22,685 000 - 475910 TASPP Program 96,365 148,177 219,000 466.757 466,757 140.000 TOTAL Inter - Jurisdictional 2,847,335 3,204,108 3,985,933 3,910,014 4,214,481 3,978,179 Fund Transfers 000 - 486000 Transfer In- Reserves 0 0 755,172 0 0 0 000 - 486100 Transfer In 0 0 333,500 0 0 0 000 - 486405 Transfer In -Grant Fund 0 409,606 0 0 0 0 TOTAL Fund Transfers 0 409,606 1,088,672 0 0 0 Miscellaneous 000 - 491000 Interest Earned 1,077 489 2,500 393 600 1,500 000 - 491200 Investment Income 9,562 959 5,000 1,801 2,000 4,000 000 - 493203 Donations -EMS 5,727 925 2,000 650 1,200 2,000 000 - 493205 Donations -Golf Tournament ( 150) 0 0 0 0 0 000 - 497000 Misc Income 178,631 48,218 75,000 27,001 20,000 60,000 000 - 497100 Recovery of Bad Debt 8,272 11,223 20,000 8,643 10,000 20,000 000 - 497110 Collection Agency -Bad Debt 136,205 53,891 70,000 26,882 30,000 50,000 TOTAL Miscellaneous 339,324 115,705 174,500 65,371, 63,800 137,500 TOTAL REVENUES 8,794,906 10,893,569 11,794,594 201 of 275 10,511,354 11,578,588 11,720,982 8 -30 -2022 10:27 AM 203 -EMS PUBLIC SAFETY EXPENDITURES SCHERTZ EMS C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXX3X (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Personnel Services 280 - 532350 Software Maintenance 280 - 511110 Regular 1,985,359 2,770,929 3,034,440 2,677,720 3,300,000 3,337,737 280 - 511120 Overtime 783,376 864,024 923,247 888,001 1,000,000 1,000,000 280 - 511180 LTD 1,598 0 0 0 0 0 280 - 511210 Longevity 46,492 48,698 41,121 37,929 39,000 45,351 280 - 511220 Clothing Allowance 12,340 12,972 14,978 14,764 16,000 14,976 280- 511230 Certification Allowance 13,310 11,645 16,060 13,425 15,000 20,410 280 - 511310 FICA - Employer 230,373 272,255 297,912 265,846 320,000 350,838 280 - 511350 TMRS- Employer 545,961 564,709 592,108 511,171 675,000 707,043 280 - 511410 Health - Employer 430,081 474,438 592,549 514,469 600,000 686,029 280 - 511500 Workers' Compensation 57,936 67,862 64,543 59,715 59,715 76,206 TOTAL Personnel Services 4,106,826 5,087,531 5,576,958 4,983,039 6,024,715 6,238,590 Supplies 150,000 TOTAL Utility Services 110,894 130,473 106,000 136,236 172,000 280 - 521000 Operating Supplies 1,171 629 2,000 1,667 2,000 2,000 280 - 521010 Operating Supplies -EMT Class 19,822 29,950 41,000 39,063 30,000 30,000 280 - 521020 Operating Supplies -CE Class 2,799 6,852 11,000 526 8,500 17,275 280 - 521025 Community Support Supplies 23,066 23,480 35,323 32,595 23,000 25,000 280 - 521030 Operating Supplies- MIH 0 0 1,000 174 500 2,000 280 - 521100 Office Supplies 2,096 2,813 3,500 2,785 3,500 4,000 280 - 521200 Medical /Chem Supplies 217,249 280,902 290,140 309,932 310,000 300,000 280 - 521250 Immunization Supplies 12,135 7,998 21,287 809 15,000 14,000 280 - 521300 Motor Veh. Supplies 2,293 2,480 2,800 1,479 2,000 2,500 280 - 521600 Equip Maint Supplies 0 1,194 2,500 136 1,750 1,750 TOTAL Supplies 280,631 356,297 410,550 389,165 396,250 398,525 Human Services City Support Services 280 - 532350 Software Maintenance 38,812 46,396 72,000 43,478 72,000 75,000 280 - 532500 City Insurance- Commercial 24,979 24,718 26,000 31,430 31,430 35,000 280 - 532900 Contingencies 0 0 40,000 798 40,000 50,000 TOTAL City Support Services 63,791 71,113 138,000 75,706 143,430 160,000 Utility Services 280 - 533100 Gas Utility Service 7,105 6,538 7,000 6,399 7,000 7,000 280 - 533200 Electric Utility Service 8,611 10,138 12,000 6,937 8,500 12,000 280 - 533300 Telephone /Land Line 995 0 0 0 0 0 280- 533310 Telephone /Cell Phones 12,843 7,731 0 586 0 0 280 - 533320 Telephone /Air Cards 4,134 261 0 0 0 0 280- 533330 Telephone /Internet 4,667 1,587 0 0 0 0 280 - 533410 Water Utility Service 6,747 5,162 7,000 4,234 6,500 7,000 280 - 533500 Vehicle Fuel 65,790 99,055 80,000 118,079 150,000 150,000 TOTAL Utility Services 110,894 130,473 106,000 136,236 172,000 176,000 202 of 275 8 -30 -2022 10:27 AM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 280 - 534000 Postage 6,761 2,427 7,500 3,259 5,000 6,500 280 - 534100 Advertising 0 0 0 485 485 0 280 - 534200 Printing & Binding 2,799 2,609 6,500 2,514 4,000 3,000 280 - 534300 Equipment Maintenance - Copie 4,829 4,654 7,500 4,054 7,500 5,000 280 - 534400 EMT Class Instructors 12,080 13,440 15,000 10,640 10,000 8,000 280 - 534410 CE Class Instructors 960 640 1,500 0 750 1,500 280 - 534420 Community Support - Instructors 2,400 3,680 3,000 1,920 2,000 3,000 280- 534500 Memberships - Organizations 3,750 3,815 4,000 3,815 3,815 4,500 280 - 534800 Temporary Empl. Services 4,389 0 0 0 0 0 280- 534999 Misc Expenses 0 121,479 0 0 0 0 TOTAL Operations Support 37,967 152,744 45,000 26,686 33,550 31,500 Staff Support 280 - 535100 Uniforms 20,023 21,157 25,265 21,052 30,000 30,000 280 - 535210 Employee Recognition- Morale 3,904 5,115 6,000 4,549 6,000 6,500 280 - 535300 Memberships 0 0 500 40 0 0 280- 535400 Publications 200 0 500 0 0 500 280 - 535500 Training /Travel 24,890 25,066 38,000 37,299 44,000 48,000 280- 535510 Meeting Expenses 1,351 2,933 3,000 2,470 3,000 3,000 280 - 535600 Professional Certification 3,025 1,058 0 0 0 0 TOTAL Staff Support 53,394 55,329 73,265 65,411 83,000 88,000 City Assistance 280 - 537100 Medical Services 1,876 1,738 4,000 845 2,000 2,000 280 - 537110 EMS Outsourcing 548,867 611,113 618,489 463,867 618,489 618,489 280 - 537800 Community Outreach 3,328 4,011 4,500 4,021 4,000 4,500 TOTAL City Assistance 554,071 616,862 626,989 468,733 624,489 624,989 Professional Services 280 - 541200 Legal Svcs 195 351 5,000 983 2,000 5,000 280- 541300 Other Consl /Prof Services 105,049 93,028 103,000 111,508 130,000 100,000 280 - 541400 Auditor /Accounting Service 3,000 3,000 3,000 3,000 3,000 3,000 280 - 541501 Bond Issuance Costs /Paying A( 188,568) 0 0 0 0 0 280 - 541800 Credit Card Fees 16.452 17,419 12,500 16.814 17,500 17,500 TOTAL Professional Services ( 63,872) 113,798 123,500 132,305 152,500 125,500 Fund Charges /Transfers 280 - 548101 Tranfer Out - General Fund 0 0 0 0 0 4,000 280 - 548600 Interfund Charges -G /F Admin 179,100 182,682 212,740 177,283 212,740 216,994 280- 548610 Interfund Charges -Admin Fleet 138,585 181,781 226,106 188,422 226,106 258,762 280 - 548650 Interest Expense 1,664 0 0 0 0 0 280- 548700 Bad Debt Expense 2,305,991 2,621,818 2,224,890 2,090,066 2,200,000 2,665,302 280 - 548800 Depreciation Expense 329.219 286,344 0 0 0 0 TOTAL Fund Charges /Transfers 2,954,559 3,272,625 2,663,736 2,455,771 2,638,846 3,145,058 203 of 275 8 -30 -2022 10:27 AM 203 -EMS PUBLIC SAFETY EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Maintenance Services 0 280 - 551800 Other Maintenance Agreements 8,440 280 - 551810 Maintenance Agr. - Radios 11,520 TOTAL Maintenance Services 19,960 Other Costs 13,000 280 - 554100 Deployment- Reimb -STRAC 51 TOTAL Other Costs 51 Debt Service 0 280- 555639.Tax Notes SR2015 - Interest 2,877 280 - 555900 Debt Service 0 TOTAL Debt Service 2,877 Rental /Leasing 13,000 280 - 561200 Lease /Purchase Payments 0 TOTAL Rental /Leasing 0 Operating Equipment 0 280 - 571000 Furniture & Fixtures 3,097 280 - 571200 Vehicles &Access. < $5,000 0 280 - 571300 Computer &Periphe. < $5000 2,787 280 - 571400 Communication Equip < $5000 4,194 280 - 571800 Equipment Under $5,000 37,495 TOTAL Operating Equipment 47,573 Capital Outlay 0 280 - 581200 Vehicles & Access. Over $5,00 0 280 - 581800 Equipment Over $5,000 0 TOTAL Capital Outlay 0 0 0 0 0 0 10,560 13,000 6.720 13,000 13,000 10,560 13,000 6,720 13,000 13,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 115,100 118,120 116,725 116,725 0 115,100 118,120 116,725 116,725 0 65,118 150,000 145,103 150,000 150,000 65,118 150,000 145,103 150,000 150,000 1,569 6,528 6,399 6,528 5,000 15,535 6,754 1,780 4,500 4,500 12,154 20,000 11,563 15,000 15,000 8,475 21,289 673 9,500 4,000 36,781 60.727 10.111 40,000 25,000 74,513 115,298 30,526 75,528 53,500 0 1,376,490 680,825 725,000 450,000 0 199.188 128.832 180,000 65,000 0 1,575,678 809,657 905,000 515,000 TOTAL SCHERTZ EMS 8,168,722 10,122,063 11,736,094 9,841,781 11,529,032 11,719,662 TOTAL PUBLIC SAFETY 8,168,722 10,122,063 11,736,094 9,841,781 11,529,032 11,719,662 204 of 275 8 -30 -2022 10:27 AM 203 -EMS MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET DONATIONS City Support Services TOTAL EXPENDITURES 8,168,722 10,122,063 11,736,094 9,841,781 11,529,032 11,719,662 205 of 275 MOM 0 • 8 1 Lei 91 MANN WN MISSION STATEMENT The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. Specifically, we pursue Projects that focus on the creation /retention of Primary Jobs and infrastructure improvements. ORGANIZATIONAL CHART 206 of 275 IW4136l2M Its 01 AaEe 9011ago ECONOMIC DEVELOPMENT 2020 -21 2021 -22 2022 -23 Executive Director 1 1 1 Deputy Director reclassed Analyst position 2021 0 1 1 Economic Development Analyst 1 0 0 Business Retention Manager 1 1 1 Executive Assistant 1 1 1 TOTAL POSITIONS 1 41 41 4 PERFORMANCE INDICATORS Revenue Taxes $5,615,928 $6,177,520 $6,548,000 Fund Transfers 0 0 3,320,960 Miscellaneous 56,144 92,900 182,000 Total $5,672,073 $6,270,420 $10,050,960 Expenses Supplies 2020 -21 2021 -22 2022 -23 Budget Workload /Output Actual Estimate 0 Number of inquiries 94 121 155 Number of Schertz BRE visits 7 18 40 Number of recruitment events 6 8 12 Number of new prospects 15 35 45 Number of active performance 14 15 18 agreements 2020 -21 2021 -22 2022 -23 Budget l Budget Actual Estimate Revenue Taxes $5,615,928 $6,177,520 $6,548,000 Fund Transfers 0 0 3,320,960 Miscellaneous 56,144 92,900 182,000 Total $5,672,073 $6,270,420 $10,050,960 Expenses Supplies $577 $1000 $1,000 Human Services 0 0 0 City Support Services 3,322 10,336 21,200 Utility Services 1,836 2,450 2,975 Operations Support 68,826 185,660 437,610 Staff Support 7,077 21,125 24,575 207 of 275 IW4136l211111 Its 01 AaEe 9011ago City Assistance Professional Services Fund Charges /Transfers Maintenance Services Operating Equipment Total Economic Development Annual and Infrastructure Grants Total Schertz Economic Development 0 21,267 504,669 0 2,508 $610,082 2,500 41,000 506,984 0 3,960 $775,015 $4,274,385 $1,240,000 $4,884,467 $2,015,015 PROGRAM JUSTIFICATION AND ANALYSIS 205,000 61,300 542,221 0 5,000 $1,300,881 $8,750,079 $10,050,960 Revenues: The SEDC receives one -half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2022 -23 is projected to increase by 60.3% from the FY 2021 -22 year -end estimate. The increase is reflective of an increase in sales tax revenue. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2022- 23 are projected to increase by 67.9% to accommodate costs associated with signage on Schertz Parkway Overpass, and Master Planning for comprehensive Request for Information (RFI) responses, and continued work with the Retail Coach on site analysis and planning. Unspent Marketing and Promotion dollars may be carried forward per State statute for Marketing and Promotion purposes. Project Expenses: The SEDC is funding improvements to Lookout Rd, signalization, and upsizing of wastewater facilities in FY 2022 -23. The SEDC also has performance agreements with 6 companies that are eligible to receive funds during the FY 2022 -23 year. These projects include: Kellum Development, Closner Equipment Co., Phelan- Bennett, Schertz 312 LLC, Schertz Medical Office Building (MOB), and Ace Mart Food Supply. 208 of 275 9 -02 -2022 10:10 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS ECONOMIC DEVELOPMENT FM3009 RD &BRIDGE EXPNDSN TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 4,819,288 5,615,928 5,408,000 4,869,381 6,177,520 6,548,000 0 0 1,240,000 0 0 3,320,960 288,241 56,144 141,000 57,161 92,900, 182,000 5,107,529 5,672,073 6,789,000 4,926,542 6,270,420 10,050,960 5,252,997 4,274,385 4,379,038 0 1,240,000 8,750,079 5,252,997 4,274,385 4,379,038 0 1,240,000 8,750,079 0 0 0 0 0 0 613,162 610,082 1,161,669 691,451 775,015 1,300,881 0 0 0 0 0 0 613,162 610,082 1,161,669 691.451 775,015 1,300,881 5,866,159 4,884,467 5,540,707 691,451 2,015,015 10,050,960 ( 758,629) 787,606 1,248,293 4,235,091 4,255,405 0 209 of 275 9 -02 -2022 10:10 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 620 -SED CORPORATION AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411500 Sales Tax Revenue (4B) 4,819,288 5.615,928 5,408,000 4,869,381 6.177,520 6,548,000 TOTAL Taxes 4,819,288 5,615,928 5,408,000 4,869,381 6,177,520 6,548,000 Fund Transfers 000 - 486000 Transfer In 0 0 0 0 0 0 000 - 486010 Transfer In- Reserves 0 0 1,240,000 0 0 3,320,960 000 - 486101 Transfer In- General Fund 0 0 0 0 0 0 000 - 486402 Transfer from City Wide Projt 0 0 0 0 0 0 000 - 486411 Contribution Received -Cap Rev 0 0 0 0 0 0 000 - 486505 Transfer From Debt Service 0 0 0 0 0 0 TOTAL Fund Transfers 0 0 1,240,000 0 0 3,320,960 Miscellaneous 000 - 491000 Interest Earned -Bank 2,045 431 1,000 734 900 2,000 000 - 491200 Investment Income 286,695 55,713 140,000 56,427 92,000 180,000 000 - 497000 Misc Income ( 499) 0 0 0 0 0 000 - 498000 Reimbursements 0 0 0 0 0 0 000 - 499000 Transfer From Reserves 0 0 0 0 0 0 TOTAL Miscellaneous 288,241 56,144 141,000 57 161, 92,900 182,000 TOTAL REVENUES 5,107,529 5,672,073 6,789,000 4,926,542 6,270,420 10,050,960 210 of 275 9 -02 -2022 10:10 AM 620 -SED CORPORATION GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXX3X PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL City Assistance 101- 537600 Development Incentive Fund 4,752,997 224,385 3,139,038 0 0 3,000,079 TOTAL City Assistance 4,752,997 224,385 3,139,038 0 0 3,000,079 Fund Charges /Transfers 101- 548000 Contributions 500.000 4.050,000 1.240.000 0 1.240,000 5.750,000 TOTAL Fund Charges /Transfers 500,000 4,050,000 1,240,000 0 1,240,000 5,750,000 TOTAL NON DEPARTMENTAL 5,252,997 4,274,385 4,379,038 0 1,240,000 8,750,079 TOTAL GENERAL GOVERNMENT 5,252,997 4,274,385 4,379,038 0 1,240,000 8,750,079 211 of 275 9 -02 -2022 10:10 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES ECONOMIC DEVELOPMENT Personnel Services 966- 511110 Regular 966- 511120 Overtime 966- 511180 LTD 966 - 511210 Longevity 966- 511240 Allowance 966- 511310 FICA - Employer 966 - 511350 TMRS- Employer 966- 511410 Health - Employer 966 - 511500 Workers' Compensation TOTAL Personnel Services Supplies 966 - 521100 Office Supplies 966 - 521110 Office Supplies- Refreshments 966- 521300 Motor Veh. Supplies TOTAL Supplies Human Services 966- 531100 Pre - employment Check 966 - 531150 Interview Expenses TOTAL Human Services City Support Services 966- 532500 City Insurance - Commercial 966 - 532800 Promotional Events 966- 532900 Contingencies TOTAL City Support Services Utility Services 966-533200 Electric Utility Service 966 - 533300 Telephone /Land Line 966 - 533310 Telephone /Cell Phones 966 - 533320 Telephone /Air Cards 966- 533410 Water Utility Service 966- 533500 Vehicle Fuel 966 - 533550 Vehicle Maintenance TOTAL Utility Services C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 448 577 1,000 982 1,000 1,000 0 0 0 0 0 0 0 0 0 0 0 0 448 577 1,000 982 1,000 1,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,477 1,469 1,700 1,461 1,461 1,700 4,676 1,853 9,500 2,530 5,000 9,500 0 0 0 0 3,875 10,000. 6,153 3,322 11,200 3,990 10,336 21,200 0 0 0 0 0 0 139 0 0 0 0 0 1,847 1,660 2,000 1,754 2,000 2,000 0 0 0 0 0 0 0 0 0 0 0 0 199 119 750 347 400 750 35 57 225 0 50 225 2,220 1,836 2,975 2,101 2,450 2,975 212 of 275 9 -02 -2022 10:10 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Operations Support 966 - 534000 Postage 28 75 500 65 500 500 966 - 534100 Advertising 18,230 5,718 252,375 70,076 100,000 315,850 966 - 534105 Goodwill 821 995 1,750 1,551 1,750 1,750 966- 534150 TexasOne 0 0 0 0 0 0 966- 534190 Recruitment Events 7,935 13,484 30,000 21,035 24,000 35,000 966 - 534200 Printing & Binding 340 1,054 1,500 852 1,500 1,500 966- 534300 Equipment Maintenance - Copier 3,333 3,323 4,000 2,895 3,500 3,500 966- 534400 Computer Licenses - Software 26,903 29,903 30,025 22,329 30,025 50,675 966 - 534500 Memberships- Organization 13,550 14,275 26,835 24,385 24,385 28,835 966- 534510 Membership- Commuter Rail Brd 0 0 0 0 0 0 TOTAL Operations Support 71,140 68,826 346,985 143,188 185,660 437,610 Staff Support 966- 535100 Uniforms 408 643 725 676 725 800 966 - 535210 Employee Recognition- Morale 447 1,514 600 405 600 600 966- 535300 Memberships -Staff Support 665 0 2,250 0 1,000 2,525 966- 535400 Publications 238 230 800 0 800 800 966 - 535500 Training /Travel 4,033 2,413 12,000 10,141 12,000 12,000 966- 535510 Meeting Expenses -EDC Board 2,208 2,278 7,850 3,190 6,000 7,850 TOTAL Staff Support 7,999 7,077 24,225 14,412 21,125 24,575 City Assistance 966- 537600 Development Incentive Fund 0 0 0 0 0 0 966 - 537610 Impact Fee Matching Fund 0 0 0 0 0 0 966 - 537615 Small Business Grant Fund 45,000 0 200,000 0 0 200,000 966 - 537650 Prospect Services 317 0 2,500 0 2,500 5,000 TOTAL City Assistance 45,317 0 202,500 0 2,500 205,000 Professional Services 966- 541200 Legal Svcs 11,135 12,920 15,000 6,102 15,000 15,000 966- 541300 Professional Services 0 0 0 0 0 0 966 - 541400 Auditor /Accounting Service 6,000 6,000 6,300 6,000 6,000 6,300 966 - 541450 Consulting Services 0 2,348 40,000 3,732 20,000 40,000 966 - 541500 Paying Agent 0 0 0 0 0 0 TOTAL Professional Services 17,135 21,267 61,300 15,834 41,000 61,300 Fund Charges /Transfers 966 - 548000 Contributions 0 0 0 0 0 0 966- 548101 Contributions to General Fund 0 0 0 0 0 0 966- 548505 Contribution to I& S 0 0 0 0 0 0 966 - 548600 Interfund Charges -Admin 461,636 504,669 506,984 506,984 506,984 542,221 966- 548610 Interfund Charge -Fleet 0 0 0 0 0 0 TOTAL Fund Charges /Transfers 461,636 504,669 506,984 506,984 506,984 542,221 213 of 275 9 -02 -2022 10:10 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fund Replenish 966 - 549000 Fund Replenish -Fund Balance 0 TOTAL Fund Replenish 0 Maintenance Services 966- 551700 Grounds Maintenance 0 TOTAL Maintenance Services 0 Debt Service 0 966 - 555632 Tax Notes SR2010- Principal 0 966- 555632.Tax Notes SR2010- Interest 0 966 - 555650 Bond -CO 2007 - Principal 0 966- 555650.Bond -CO 2007- Interest 0 TOTAL Debt Service 0 Operating Equipment 0 966- 571100 Furniture & Fixtures 288 966 - 571300 Computer & Periphe < $5000 825 966 - 571800 Operating Equipmt under $5,00 0 TOTAL Operating Equipment 1,113 Capital Outlay 0 966 - 581200 Vehicles &Access Over $5,000 0 TOTAL Capital Outlay 0 TOTAL ECONOMIC DEVELOPMENT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ------ - - - - -- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,145 2,500 2,180 2,180 2,500 362 2,000 1,780 1,780 2,500 0 0 0 0 0 2,508 4,500 3,960 3,960 5,000 0 0 0 0 0 0 0 0 0 0 613,162 610,082 1,161,669 214 of 275 691,451 775,015 1,300,881 9 -02 -2022 10:10 AM 620 -SED CORPORATION MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET FM3009 RD &BRIDGE EXPNDSN Maintenance Services 994 - 551900 FM3009 Rd &Bridge Expansion 0 0 0 0 0 0 TOTAL Maintenance Services 0 0 0 0 0 0 TOTAL FM3009 RD &BRIDGE EXPNDSN 0 0 0 0 0 0 TOTAL MISC & PROJECTS 613,162 610,082 1,161,669 691,451 775,015 1,300,881 TOTAL EXPENDITURES 5,866,159 4,884,467 5,540,707 691,451 2,015,015 10,050,960 215 of 275 FUND: 106 SPECIAL EVENTS l= •► The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co- sponsored, by the City of Schertz. Events include: Kick Cancer/Walk for Life and the Hal Baldwin Scholarship Program. Revenues Fund Transfers $(1,472) $0 $0 Miscellaneous 31,793 45,266 24,000 Total $30,793 $45,266 $24,000 Expenses Festival of Angels 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenues Fund Transfers $(1,472) $0 $0 Miscellaneous 31,793 45,266 24,000 Total $30,793 $45,266 $24,000 Expenses Festival of Angels $0 $0 $0 Jubilee 0 0 0 Kick Cancer 4,284 9,849 10,000 SchertzQ /Fest 0 0 0 Sweetheart Court Program 0 0 0 Hal Baldwin Scholarship 16,632 14,707 14,000 Other Events 0 0 0 Total $20,915 $24,556 $24,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues are set at $24,000 each year and any additional covers event expenses. Expenses: The Special Events Fund FY 2022 -23 Budget is set at $24,000 with no change in operations. 216 of 275 8 -30 -2022 10:26 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT PUBLIC WORKS CULTURAL KICK CANCER SWEETHEART EVENT HAL BALDWIN SCHOLARSHIP OTHER EVENTS TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 205 ( 1,472) 0 0 0 0 34,379 31,793 24,000 45.268 45,266 24,000 34,585 30,321 24,000 45,268 45,266 24,000 9,813 4,284 10,000 9,849 9,849 10,000 ( 1,950) 0 0 0 0 0 21,867 16,632 14,000 19,707 14,707 14,000 1,961 0 0 0 0 0 31.690 20,915 24,000 29.556 24,556 24,000 31,690 20,915 24,000 29,556 24,556 24,000 2,894 9,406 0 15,712 20,710 0 217 of 275 8 -30 -2022 10:26 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 106 - SPECIAL EVENTS FUND AS OF: JULY 31ST, 2022 REVENUES Fees Fund Transfers 000 - 486101 Transfer In- General Fund TOTAL Fund Transfers Miscellaneous 000 - 491200 Investment Income 000 - 492200 Kick Cancer 000 - 493621 Hal Baldwin Scholarship TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 205 ( 1,472) 0 0 0 0 205 ( 1,472) 0 0 0 0 216 18 0 47 45 0 9,813 2,795 10,000 9,595 9,595 10,000 24,350 28,980 14,000 35,626 35,626 14,000 34,379 31,793 24,000 45,268 45,266 24,000 34,585 30,321 24,000 45,268 45,266 24,000 218 of 275 8 -30 -2022 10:26 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET KICK CANCER City Support Services 608 - 532800 Kick Cancer 9,813 4,284 10.000 9,849 9,849 10,000 TOTAL City Support Services 9,813 4,284 10,000 9,849 9,849 10,000 Operations Support TOTAL KICK CANCER 9,813 4,284 10,000 219 of 275 9,849 9,849 10,000 8 -30 -2022 10:26 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET SWEETHEART EVENT City Support Services 619- 532800 Schertz Sweetheart ( 450) 0 0 0 0 0 619- 532850 Scholarships- Sweethearts ( 1,500) 0 0 0 0 0 TOTAL City Support Services ( 1,950) 0 0 0 0 0 TOTAL SWEETHEART EVENT ( 1,950) 0 0 0 220 of 275 0 0 8 -30 -2022 10:26 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET HAL BALDWIN SCHOLARSHIP City Support Services 621- 532800 Golf Tournament 11,845 12,868 14,000 14,707 14,707 14,000 621 - 532850 Hal Baldwin Scholarship 10,021 3,763 0 5,000 0 0 TOTAL City Support Services 21,867 16,632 14,000 19,707 14,707 14,000 Fund Chases /Transfers TOTAL HAL BALDWIN SCHOLARSHIP 21,867 16,632 14,000 19,707 221 of 275 14,707 14,000 8 -30 -2022 10:26 AM 106 - SPECIAL EVENTS FUND CULTURAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET OTHER EVENTS City Support Services 626- 532800 Other Events 1,961 0 0 0 0 0 TOTAL City Support Services 1,961 0 0 0 0 0 Operations Support TOTAL OTHER EVENTS 1,961 0 0 0 0 0 TOTAL CULTURAL 31,690 20,915 24,000 29,556 24,556 24,000 TOTAL EXPENDITURES 31,690 20,915 24,000 29,556 24,556 24,000 222 of 275 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Revenues Expenses Operating Equipment Capital Outlay Projects Total $78,746 $90, 000 $90, 000 PROGRAM JUSTIFICATION AND ANALYSIS 0 350,000 0 0 517,521 0 0 0 60,000 $0 $867,521 $60,000 Revenue: Revenues for FY 2022 -23 Budget are not expected to change from the FY 2021 -22 year -end estimates Expenses: The PEG Fund FY 2022 -23 Budget decreased to $60,000 from the FY 2021 -22 year -end estimates with the continued implementation of the communication master plan. 223 of 275 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenues Expenses Operating Equipment Capital Outlay Projects Total $78,746 $90, 000 $90, 000 PROGRAM JUSTIFICATION AND ANALYSIS 0 350,000 0 0 517,521 0 0 0 60,000 $0 $867,521 $60,000 Revenue: Revenues for FY 2022 -23 Budget are not expected to change from the FY 2021 -22 year -end estimates Expenses: The PEG Fund FY 2022 -23 Budget decreased to $60,000 from the FY 2021 -22 year -end estimates with the continued implementation of the communication master plan. 223 of 275 8 -30 -2022 10:27 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 110- PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Franchises Fund Transfers TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 82,000 78,746 110,000 59,813 90,000 90,000 0 0 757,521 0 0 0 82,000 78,746 867,521 59,813 90,000 90,000 0 0 0 0 867,521 0 0 0 0 0 867,521 0 0 0 867,521 0 0 60,000 0 0 867,521 0 0 60,000 0 0 867,521 0 867,521 60,000 82,000 78,746 0 59,813 ( 777,521) 30,000 224 of 275 8 -30 -2022 10:27 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 110- PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Franchises 000 - 421350 Spectrum -PEG Fee 63,408 46,224 60,000 46,627 60,000 60,000 000 - 421465 Direct TV PEG Fee 18,592 32,522 50,000 13,186 30,000 30,000 TOTAL Franchises 82,000 78,746 110,000 59,813 90,000 90,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 757,521 0 0 0 TOTAL Fund Transfers 0 0 757,521 0 0 0 Miscellaneous TOTAL REVENUES 82,000 78,746 867,521 59,813 90,000 90,000 225 of 275 8 -30 -2022 10:27 AM 110 - PUBLIC, EDU, GOVMNT FEE GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXX3X PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Utility Services Professional Services Rental /Leasing Operating Equipment 101 - 571400 Communications Equipmnt -Mine 0 0 0 0 350,000 0 TOTAL Operating Equipment 0 0 0 0 350,000 0 Capital Outlay 101 - 581400 Communications Equipment 0 0 0 0 517,521 0 TOTAL Capital Outlay 0 0 0 0 517,521 0 TOTAL NON DEPARTMENTAL 0 0 0 0 867,521 0 TOTAL GENERAL GOVERNMENT 0 0 226 of 275 0 0 867,521 0 8 -30 -2022 10:27 AM 110- PUBLIC, EDU, GOVMNT FEE MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Supplies Operations Support Professional Services 900 - 541110 COMMUNICATION PLAN 0 0 0 0 0 60,000 TOTAL Professional Services 0 0 0 0 0 60,000 Operating Equipment 900 - 571400 Communications Equipmnt -Minor 0 0 350,000 0 0 0 TOTAL Operating Equipment 0 0 350,000 0 0 0 Capital Outlay 900 - 581400 Communication Equipment 0 0 517,521 0 0 0 TOTAL Capital Outlay 0 0 517,521 0 0 0 TOTAL PROJECTS 0 0 867,521 0 0 60,000 TOTAL MISC & PROJECTS 0 0 867,521 0 0 60,000 TOTAL EXPENDITURES 0 0 867,521 227 of 275 0 867,521 60,000 FUND: 314 HOTEL /MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel /Motel Fund are derived from a 7% tax on rooms rented in the City. There are five hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms and Candlewood Suites with 80 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. Revenue Taxes $518,925 $640,000 $640,000 Miscellaneous 2,095 5,150 8,500 Total $521,016 $645,150 $648,500 Expenses City Support Services 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenue Taxes $518,925 $640,000 $640,000 Miscellaneous 2,095 5,150 8,500 Total $521,016 $645,150 $648,500 Expenses City Support Services $67,977 $112,466 $118,000 Operations Support 17,459 24,000 31,000 Professional Services 6,565 3,750 4,000 Fund Charges /Transfers 72,464 74,443 69,915 Building Maintenance 164,304 54,677 50,000 Operating Equipment 0 44,888 0 Capital Outlay 0 28,200 0 Total $335,764 $342,424 $272,915 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue for FY 2022 -23 Budget is expected to increase 0.5% from the FY 2021 -22 year end estimates. Expenses: The Hotel Motel Tax Fund FY 2022 -23 Budget decrease 20.3% from FY 2021 -22 year end estimates due to one time purchases in FY 21 -22 for banquet chairs and an event management software for the civic center. 228 of 275 8 -30 -2022 10:27 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Taxes Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 268,946 518,921 520,000 598,118 640,000 640,000 0 0 1,150,000 0 0 0 26,223 2,095 5,250 5,785 5,150 8,500 295,169 521,016 1,675,250 603,903 645,150 648,500 393,571 335,764 336,297 267,663 342,424 272.915 393,571 335,764 336,297 267,663 342,424 272,915 0 0 1,243,500 1,043,686 1,152,500 0 0 0 1,243.500 1,043,686 1.152,500 0 393,571 335,764 1,579,797 1,311,349 1,494,924 272,915 ( 98,402) 185,251 95,453 ( 707,446) ( 849,774) 375,585 229 of 275 8 -30 -2022 10:27 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 314 -HOTEL TAX AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Taxes 000 - 411800 Hotel Occupancy Tax 268,946 518,921 520,000 598.118 640,000 640,000 TOTAL Taxes 268,946 518,921 520,000 598,118 640,000 640,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 1 150,000 0 0 0 TOTAL Fund Transfers 0 0 1,150,000 0 0 0 Miscellaneous 000 - 491000 Interest Earned 502 80 250 154 150 500 000 - 491200 Investment Income 25,722 2,015 5 000 5,631 5,000 81000 TOTAL Miscellaneous 26,223 2,095 5,250 5.785 5,150 8,500 TOTAL REVENUES 295,169 521,016 1,675,250 603,903 645,150 648,500 230 of 275 8 -30 -2022 10:27 AM 314 -HOTEL TAX GENERAL GOVERNMENT EXPENDITURES NON DEPARTMENTAL Personnel Services Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 101- 521000 Operating Expense 0 6,995 0 0 0 0 TOTAL Supplies 0 6,995 0 0 0 0 City Support Services 101 - 532800 Special Events 62,465 67,977 62,466 58,976 62,466 68,000 101 - 532820 Community Programs 17,993 0 50,000 0 50,000 50,000 TOTAL City Support Services 80,458 67,977 112,466 58,976 112,466 118,000 Operations Support 101- 534100 Advertising 0 0 14,000 3,895 8,000 15,000 101 - 534120 Advertising - Billboards 11,996 17,459 17,000 13,780 16,000 16,000 TOTAL Operations Support 11,996 17,459 31,000 17,675 24,000 31,000 City Assistance Professional Services 101- 541300 Other Professional Services 500 3,565 500 712 750 500 101 - 541400 Auditor /Accounting Service 3,000 3,000 3,000 3,000 3,000 3,500 TOTAL Professional Services 3,500 6,565 3,500 3,712 3,750 4,000 Fund Charges /Transfers 101- 548100 Interfund Transfer Out 74,428 72,464 74,443 62,036 74,443 69,915 TOTAL Fund Charges /Transfers 74,428 72,464 74,443 62,036 74,443 69,915 Maintenance Services 101- 551100 Building Maintenance 0 164,304 50,000 54,677 54,677 50,000 TOTAL Maintenance Services 0 164,304 50,000 54,677 54,677 50,000 Operating Equipment 101 - 571500 Operating Equipment 0 0 44,888 42,388 44,888 0 TOTAL Operating Equipment 0 0 44,888 42,388 44,888 0 Capital Outlay 101 - 581750 Civic Center Improvements 223,189 0 20,000 28,200 28,200 0 TOTAL Capital Outlay 223,189 0 20,000 28,200 28,200 0 TOTAL NON DEPARTMENTAL 393,571 335,764 336,297 267,663 342,424 272,915 TOTAL GENERAL GOVERNMENT 393,571 335,764 336,297 267,663 342,424 272,915 231 of 275 8 -30 -2022 10:27 AM 314 -HOTEL TAX MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS Professional Services 900 - 541100 Engineering 0 0 93.500 52,183 52,500 0 TOTAL Professional Services 0 0 93,500 52,183 52,500 0 Maintenance Services 900 - 551900 Construction 0 0 1.150.000 991.503 11100,000 0 TOTAL Maintenance Services 0 0 1,150,000 991,503 1,100,000 0 TOTAL PROJECTS 0 0 1,243,500 1,043,686 1,152,500 0 TOTAL MISC & PROJECTS 0 0 1,243,500 1,043,686 1,152,500 0 TOTAL EXPENDITURES 393,571 335,764 1,579,797 1,311,349 1,494,924 272,915 232 of 275 PINIMI DESCRIPTION The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, home owners associations (HOA's), regional non-profit grants, and donations. 2020-21 � 2021-22 1 2022-23 Budget � Actual Estimate 1 Budget Revenue Fees $0 $318,000 $318,000 Fund Transfers 0 0 0 Miscellaneous 294 1,025 1,025 Total $294 $319,025 $319,025 Expenses Professional Services $4,500 $25,000 $25,000 Operating Equipment 0 0 0 Capital Outlay 0 100,000 100,000 Total $4,500 $125,000 $125,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2022-23 Budget is expected to be equal to the FY 2021-22 year end estimates. Expenses: The FY 2022-23 Budget is not expected to change from FY 2021-22 year end estimate. 233 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT PUBLIC ENVIRONMENT PARKLAND DEDICATION TOTAL PUBLIC ENVIRONMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 4,000 0 318,000 0 318,000 318,000 3,326 294 1,025 743 1,025 1,025 7,326 294 319,025 743 319,025 319,025 5.760 5,512 125,000 25,140 125,000 125,000 5,760 5,512 125,000 25,140 125,000 125,000 5,760 5,512 125,000 25,140 125,000 125,000 1,566 ( 5,218) 194,025 ( 24,397) 194,025 194,025 234 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 317 -PARK FUND AS OF: JULY 31ST, 2022 REVENUES Fees 000 - 458800 Parkland Dedication TOTAL Fees Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 493700 Donations TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 4,000 0 318,000 0 318,000 318,000 4,000 0 318,000 0 318,000 318,000 375 10 25 1 25 25 2,950 284 1,000 742 1,000 1,000 1 0 0 0 0 0 3,326 294 1,025 743 1,025 1,025 7,326 294 319,025 743 319,025 319,025 235 of 275 8 -30 -2022 10:28 AM 317 -PARK FUND PUBLIC ENVIRONMENT EXPENDITURES PARKLAND DEDICATION Supplies Utility Services Professional Services 301 - 541300 Other Consl /prof Services TOTAL Professional Services Fund Charges /Transfers Maintenance Services Operating Equipment Capital Outlay 301 - 581010 Land Purchase 301 - 581700 Improvements Over $5,000 TOTAL Capital Outlay TOTAL PARKLAND DEDICATION C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXXX (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 5,760 4,500 25,000 7.490 25,000 25,000 5,760 4,500 25,000 7,490 25,000 25,000 0 1,012 0 0 0 0 0 0 100,000 17,650 100,000 100,000 0 1,012 100,000 17,650 100,000 100,000 5,760 5,512 125,000 25,140 125,000 125,000 236 of 275 8 -30 -2022 10:28 AM 317 -PARK FUND PUBLIC ENVIRONMENT EXPENDITURES TREE MITIGATION Supplies Professional Services Fund Charges /Transfers Maintenance Services Operating Equipment Capital Outlay C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TOTAL PUBLIC ENVIRONMENT 5,760 5,512 125,000 25,140 125,000 125,000 TOTAL EXPENDITURES 5,760 5,512 125,000 25,140 125,000 125,000 237 of 275 l= : ' * Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. Revenue Fees $219,513 Miscellaneous 650 Total $220,163 Expenses Maintenance Services $35,495 Total $35,495 PROGRAM JUSTIFICATION AND ANALYSIS $70,000 2,540 $72,540 X11 $70,000 $70,000 $70,000 $70,000 Revenue: The revenue for FY 2022 -23 Budget is expected to increase by 1.5% from 2021 -22 year -end estimate with no changes to the operation. Expenses: The FY 2022 -23 Budget will not change from the FY 2021 -22 year -end estimate. 238 of 275 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenue Fees $219,513 Miscellaneous 650 Total $220,163 Expenses Maintenance Services $35,495 Total $35,495 PROGRAM JUSTIFICATION AND ANALYSIS $70,000 2,540 $72,540 X11 $70,000 $70,000 $70,000 $70,000 Revenue: The revenue for FY 2022 -23 Budget is expected to increase by 1.5% from 2021 -22 year -end estimate with no changes to the operation. Expenses: The FY 2022 -23 Budget will not change from the FY 2021 -22 year -end estimate. 238 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 52,427 219,513 70,000 63,950 70,000 70,000 6,069 650 1,400 1.726 2,540 1,400 58,496 220,163 71,400 65,676 72,540 71,400 PUBLIC ENVIRONMENT TREE MITIGATION 28,675 35,495 70,000 64,160, 70,000 70,000 TOTAL PUBLIC ENVIRONMENT 28,675 35.495 70.000 64.160 70.000 70.000 TOTAL EXPENDITURES 28,675 35,495 70,000 64,160 70,000 70,000 REVENUE OVER /(UNDER) EXPENDITURES 29,821 184,668 1,400 1,516 2,540 1,400 239 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 319 -TREE MITIGATION AS OF: JULY 31ST, 2022 REVENUES Fees 000 - 458900 Tree Mitigation TOTAL Fees Fund Transfers Miscellaneous 000 - 491000 Interest Earned 000 - 491200 Investment Income 000 - 497000 Misc Income TOTAL Miscellaneous TOTAL REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 52,427 219,513 70,000 63.950 70,000 70,000 52,427 219,513 70,000 63,950 70,000 70,000 446 21 200 37 40 200 5,123 630 1,200 1,689 2,500 1,200 500 0 0 0 0 0 6,069 650 1,400 1.726 2,540 1,400 58,496 220,163 71,400 65,676 72,540 71,400 240 of 275 8 -30 -2022 10:28 AM 319 -TREE MITIGATION PUBLIC ENVIRONMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXX3X PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TREE MITIGATION Supplies Professional Services Fund Charges /Transfers Maintenance Services 302 - 551110 Trees 28,675 35,495 70,000 64,160 70,000 70,000 TOTAL Maintenance Services 28,675 35,495 70,000 64,160 70,000 70,000 Operating Equipment Capital Outlay TOTAL TREE MITIGATION 28,675 35,495 70,000 64,160 70,000 70,000 TOTAL PUBLIC ENVIRONMENT 28,675 35,495 70,000 64,160 70,000 70,000 TOTAL EXPENDITURES 28,675 35,495 70,000 64,160 70,000 70,000 241 of 275 UK V "T III • The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 2021-22 2022-23 Actual Estimate Budget Revenue Fees $211,937 $220,000 $250,000 Miscellaneous 592 1,550 5,200 Total $212,529 $221,550 $255,200 Expenses Non Departmental $1,979 $2,000 $5,000 Projects 0 88,173 0 Total $1,979 $90,173 $5,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget will be set at $5,000 for any professional services or studies that need to be completed. 242 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 431 -CAP RCVRY -RDWYS AREA 1 AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS PROJECTS TOTAL MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 305,384 211,937 200,000 175,419 220,000 250,000 730 592 900 1.740 1,550 5,200 306,114 212,529 200,900 177,160 221,550 255,200 0 1,979 5,000 1,359 2,000 5,000 0 1,979 5,000 1,359 2,000 5,000 0 0 88.173 0 88,173 0 ------ - - - - -- 0 0 88,173 0 88,173 0 0 1,979 93,173 1,359 90,173 5,000 306,114 210,550 107,727 175,801 131,377 250,200 243 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 431 -CAP RCVRY -RDWYS AREA 1 AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455921 CapitalRcvey- RoadwaysSrvArea 305,384 211,937 200,000 175.419 220,000 250,000 TOTAL Fees 305,384 211,937 200,000 175,419 220,000 250,000 Miscellaneous 000 - 491000 Interest Earned 730 195 300 28 50 200 000 - 491200 Investment Income 0 397 600 1.712 1,500 5,000 TOTAL Miscellaneous 730 592 900 1,740 1,550 5,200 TOTAL REVENUES 306,114 212,529 200,900 177,160 221,550 255,200 244 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 431 -CAP RCVRY -RDWYS AREA 1 AS OF: JULY 31ST, 2022 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Professional Services 101- 541300 Professional Services 0 1,979 5.000 1,359 2,000 5,000 TOTAL Professional Services 0 1,979 5,000 1,359 2,000 5,000 Fund Charges /Transfers TOTAL NON DEPARTMENTAL 0 1,979 5,000 1,359 2,000 5,000 TOTAL GENERAL GOVERNMENT 0 1,979 5,000 1,359 2,000 5,000 245 of 275 8 -30 -2022 10:28 AM 431 -CAP RCVRY -RDWYS AREA 1 MISC & PROJECTS EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET PROJECTS City Support Services Operations Support Professional Services Maintenance Services 900 - 551900 Construction - Service Area 1 0 0 88.173 0 88,173 0 TOTAL Maintenance Services 0 0 88,173 0 88,173 0 Capital Outlay TOTAL PROJECTS 0 0 88,173 0 88,173 0 TOTAL MISC & PROJECTS 0 0 88,173 0 88,173 0 TOTAL EXPENDITURES 0 1,979 93,173 1,359 90,173 5,000 246 of 275 N • � AREA 2 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020 -21 2021 -22 2022 -23 Actual Estimate Budget Revenue Fees $163,823 $350,000 $200,000 Miscellaneous 249 850 1,600 Total $164,071 $350,850 $201,600 Expenses Non Departmental $39,148 $53,147 $55,000 Total $39,148 $53,147 $55,000 tielej : l • _► 19711 Z__ The FY 2022 -23 Budget will be set at $55,000 for any professional services or studies that need to be completed. 247 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 432 -CAP RCVRY -RDWYS AREA 2 AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 130,495 163,823 120,000 293,993 350,000 200,000 377 249 400 1.096 850 11600 130,871 164,071 120,400 295,089 350,850 201,600 0 39,148 29,000 52,484 53,147 55,000 0 39,148 29,000 52,484 53,147 55,000 0 39,148 29,000 52,484 53,147 55,000 130,871 124,923 91,400 242,605 297,703 146,600 248 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 432 -CAP RCVRY -RDWYS AREA 2 AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455922 CapitalRcvey- RoadwaysSrvArea 130,495 163,823 120,000 293.993 350,000 200,000 TOTAL Fees 130,495 163,823 120,000 293,993 350,000 200,000 Miscellaneous 000 - 491000 Interest Earned 377 89 200 31 50 100 000 - 491200 Investment Income 0 159 200 1.066 800 1,500 TOTAL Miscellaneous 377 249 400 1,096 850 1,600 TOTAL REVENUES 130,871 164,071 120,400 295,089 350,850 201,600 249 of 275 8 -30 -2022 10:28 AM 432 -CAP RCVRY -RDWYS AREA 2 GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXX3X PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL City Assistance 101- 537600 Development Incentive Fund 0 39,148 24,000 49,147 49,147 50,000 TOTAL City Assistance 0 39,148 24,000 49,147 49,147 50,000 Professional Services 101- 541300 Professional Services 0 0 5,000 3,338 4,000 5,000 TOTAL Professional Services 0 0 5,000 3,338 4,000 5,000 Fund Charues /Transfers TOTAL NON DEPARTMENTAL 0 39,148 29,000 52,484 53,147 55,000 TOTAL GENERAL GOVERNMENT 0 39,148 29,000 52,484 53,147 55,000 250 of 275 8 -30 -2022 10:28 AM 432 -CAP RCVRY -RDWYS AREA 2 MISC & PROJECTS EXPENDITURES PROJECTS City Support Services Operations Support Professional Services Maintenance Services Capital Outlay C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET TOTAL EXPENDITURES 0 39,148 29,000 52,484 53,147 55,000 251 of 275 III The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 2021-22 2022-23 Actual Estimate Budget Revenue Fees $523,919 $240,000 $375,000 Miscellaneous 977 3,535 5,050 Total $524,896 $243,535 $380,050 Expenses Non Departmental $0 $4,000 $5,000 Total $0 $4,000 $5,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget will be set at $5,000 for any professional services or studies that need to be completed. 252 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 433 -CAP RCVRY -RDWYS AREA 3 AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 411,629 523,919 400,000 187,583 240,000 375,000 837 977 1 500 3.034 3,535 5,050 412,466 524,896 401,500 190,617 243,535 380,050 0 0 5,000 3,338 4,000 5,000 0 0 5,000 3,338 4,000 5,000 0 0 5,000 3,338 4,000 5,000 412,466 524,896 396,500 187,280 239,535 375,050 253 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 433 -CAP RCVRY -RDWYS AREA 3 AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455923 CapitalRcvey- RoadwaysSrvArea 411,629 523,919 400,000 187.583 240,000 375.000 TOTAL Fees 411,629 523,919 400,000 187,583 240,000 375,000 Miscellaneous 000 - 491000 Interest Earned 837 442 900 17 35 50 000 - 491200 Investment Income 0 535 600 3.018 3,500 5,000 TOTAL Miscellaneous 837 977 1.500 3,034 3,535 5,050 TOTAL REVENUES 412,466 524,896 401,500 190,617 243,535 380,050 254 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 433 -CAP RCVRY -RDWYS AREA 3 AS OF: JULY 31ST, 2022 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Professional Services 101- 541300 Professional Services 0 0 5.000 3,338 4,000 5,000 TOTAL Professional Services 0 0 5,000 3,338 4,000 5,000 Fund Charges /Transfers TOTAL NON DEPARTMENTAL 0 0 5,000 3,338 4,000 5,000 TOTAL GENERAL GOVERNMENT 0 0 5,000 3,338 4,000 5,000 255 of 275 8 -30 -2022 10:28 AM 433 -CAP RCVRY -RDWYS AREA 3 MISC & PROJECTS EXPENDITURES PROJECTS City Support Services Operations Support Professional Services Maintenance Services Capital Outlay TOTAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 0 256 of 275 5,000 3,338 4,000 5,000 UK 345MA. III • The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 2021-22 2022-23 Actual Estimate Budget Revenue Fees $3,033 $2,000 $3,000 Miscellaneous 9 25 40 Total $3,042 $2,025 $3,040 Expenses Non Departmental $0 $3,338 $3,000 Total $0 $3,338 $3,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget will be set at $3,000 for any professional services or studies that need to be completed. 257 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 434 -CAP RCVRY -RDWYS AREA 4 AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT MISC & PROJECTS TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 2,696 3,033 5,000 0 2,000 3,000 29 9 65 24 25 40 2,725 3,042 5,065 24 2,025 3,040 0 0 5,000 3,338 3,338 3,000 0 0 5,000 3,338 3,338 3,000 0 0 5,000 3,338 3,338 3,000 2,725 3,042 65 ( 3,314) ( 1,313) 40 258 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 434 -CAP RCVRY -RDWYS AREA 4 AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 455924 CapitalRcvey- RoadwaysSrvArea 2,696 3,033 5 000 0 2,000 3,000 TOTAL Fees 2,696 3,033 5,000 0 2,000 3,000 Miscellaneous 000 - 491000 Interest Earned 29 3 15 2 5 10 000 - 491200 Investment Income 0 6 50 22 20 30 TOTAL Miscellaneous 29 9 65 24 25 40 TOTAL REVENUES 2,725 3,042 5,065 24 2,025 3,040 259 of 275 8 -30 -2022 10:28 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 434 -CAP RCVRY -RDWYS AREA 4 AS OF: JULY 31ST, 2022 GENERAL GOVERNMENT EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Professional Services 101- 541300 Professional Services 0 0 5.000 3,338 3,338 3,000 TOTAL Professional Services 0 0 5,000 3,338 3,338 3,000 Fund Charges /Transfers TOTAL NON DEPARTMENTAL 0 0 5,000 3,338 3,338 3,000 TOTAL GENERAL GOVERNMENT 0 0 5,000 3,338 3,338 3,000 260 of 275 8 -30 -2022 10:28 AM 434 -CAP RCVRY -RDWYS AREA 4 MISC & PROJECTS EXPENDITURES PROJECTS City Support Services Operations Support Professional Services Maintenance Services Capital Outlay TOTAL EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXXX PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 0 0 261 of 275 5,000 3,338 3,338 3,000 INTO I0X19143II =] 7_1 IN ' /aIJ�1 � -- . The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund - raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Revenue Fees $9,104 $16,000 $17,000 Fund Transfers 0 7,200 5,165 Miscellaneous 124 73 35 Total $9,228 $23,273 $22,200 Expenses Supplies 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenue Fees $9,104 $16,000 $17,000 Fund Transfers 0 7,200 5,165 Miscellaneous 124 73 35 Total $9,228 $23,273 $22,200 Expenses Supplies $210 $100 $200 City Support Services 10,947 12,000 12,000 Operating Equipment 8,551 10,000 10,000 Total $19,708 $22,100 $22,200 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2022 -23 is expected to decrease 4.6% from the FY 2021 -22 estimate due to the lower budgeted amount for fund transfers to balance the overall budget. Expenses: The Library Fund's FY 2022 -23 Budget will increase 0.5% from the FY 2021 -22 year end estimate for the increase in operating supply purchases. 262 of 275 8 -30 -2022 10:29 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 609 - LIBRARY BOARD AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL TOTAL GENERAL GOVERNMENT TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 9,204 9,104 16,000 13,527 16,000 17,000 0 0 7,200 0 7,200 5,165 854 124 200 709 73 35 10,058 9,228 23,400 14,236 23,273 22,200 10,456 19,708 23.400 12,719 22,100 22,200 10,456 19,708 23,400 12.719 22,100 22,200 10,456 19,708 23,400 12,719 22,100 22,200 ( 399) ( 10,480) 0 1,516 1,173 0 263 of 275 8 -30 -2022 10:29 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 609 - LIBRARY BOARD AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- -------- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458100 Sale of Merchandise 9,204 9,104 16,000 13.527 16,000 17,000 TOTAL Fees 9,204 9,104 16,000 13,527 16,000 17,000 Fund Transfers 000 - 481000 Transfer In - Reserves 0 0 7,200 0 7,200 5,165 TOTAL Fund Transfers 0 0 7,200 0 7,200 5,165 Miscellaneous 000 - 491000 Interest Earned 272 63 100 79 50 25 000 - 491200 Investment Income 578 48 100 125 20 10 000 - 493000 Donations 0 0 0 500 0 0 000 - 497000 Misc. Income - Library 4 13 0 5 3 0 TOTAL Miscellaneous 854 124 200 709 73 35 TOTAL REVENUES 10,058 9,228 23,400 14,236 23,273 22,200 264 of 275 8 -30 -2022 10:29 AM 609 - LIBRARY BOARD GENERAL GOVERNMENT EXPENDITURES C I T Y O F S C H E R T Z PAGE: XXX3X PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET NON DEPARTMENTAL Supplies 101- 521000 Operating Supplies 63 210 200 112 100 200 TOTAL Supplies 63 210 200 112 100 200 City Support Services 101- 532800 Special Events 6.393 10,947 12,000 7,717 12,000 12,000 TOTAL City Support Services 6,393 10,947 12,000 7,717 12,000 12,000 City Assistance Professional Services Fund Charges /Transfers Operating Equipment 101 - 571000 Furniture & Fixtures 0 0 1,200 0 0 0 101 - 571400 Library Materials 4,000 81551 10,000 4,890 10,000 10,000 TOTAL Operating Equipment 4,000 8,551 11,200 4,890 10,000 10,000 Capital Outlay TOTAL NON DEPARTMENTAL 10,456 19,708 23,400 12,719 22,100 22,200 TOTAL GENERAL GOVERNMENT 10,456 19,708 23,400 12,719 22,100 22,200 TOTAL EXPENDITURES 10,456 19,708 23,400 12,719 22,100 22,200 265 of 275 MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. DESCRIPTION This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Revenue Fees $590 $1,943 $1,000 Fund Transfers 3,109 10,750 10,750 Total $3,702 $12,693 $11,750 Expenses Supplies 2020 -21 2021 -22 2022 -23 Budget Actual Estimate Budget Revenue Fees $590 $1,943 $1,000 Fund Transfers 3,109 10,750 10,750 Total $3,702 $12,693 $11,750 Expenses Supplies $247 $1,500 $1,500 Operations Support 0 500 500 Staff Support 0 5,871 5,150 Professional Services 100 1,600 1,600 Operating Equipment 2,762 3,000 3,000 Total $3,909 $12,471 $19,750 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2022 -23 will remain at the same funding allocation as FY 2021 -22. Expenses: The Historical Committee's FY 2022 -23 Budget will remain the same as the FY 2021 -22 Budget. 266 of 275 8 -30 -2022 10:29 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 615- HISTORICAL COMMITTEE AS OF: JULY 31ST, 2022 FINANCIAL SUMMARY REVENUE SUMMARY Fees Fund Transfers Miscellaneous TOTAL REVENUES EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE TOTAL CULTURAL TOTAL EXPENDITURES REVENUE OVER /(UNDER) EXPENDITURES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 43 590 1,000 1,943 1,943 1,000 169 3,109 10,750 0 10,750 10,750 0 2 0 0 0 0 212 3,702 11,750 1,943 12,693 11,750 169 3,109 11.750 3,001 12,471 11.750 169 3,109 11,750 3.001 12,471 11,750 169 3,109 11,750 3,001 12,471 11,750 43 592 0 ( 1,058) 222 0 267 of 275 8 -30 -2022 10:29 AM C I T Y O F S C H E R T Z PAGE:XXXX PROPOSED BUDGET WORKSHEET 615- HISTORICAL COMMITTEE AS OF: JULY 31ST, 2022 REVENUES (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET Fees 000 - 458100 Sale of Merchandise 43 590 1 000 1.943 1,943 11000 TOTAL Fees 43 590 1,000 1,943 1,943 1,000 Fund Transfers 000 - 486101 Transfer In- General Fund 0 0 10,750 0 10,750 10,750 000 - 486106 Transfer In- Special Events 169 3,109 0 0 0 0 TOTAL Fund Transfers 169 3,109 10,750 0 10,750 10,750 Miscellaneous 000 - 497000 Misc. Income 0 2 0 0 0 0 TOTAL Miscellaneous 0 2 0 0 0 0 TOTAL REVENUES 212 3,702 11,750 1,943 12,693 11,750 268 of 275 8 -30 -2022 10:29 AM 615- HISTORICAL COMMITTEE CULTURAL EXPENDITURES HISTORICAL COMMITTEE Supplies C I T Y O F S C H E R T Z PROPOSED BUDGET WORKSHEET AS OF: JULY 31ST, 2022 PAGE: XXX3X (-------- - - - - -- 2021 -2022 --------------- )( -- - - - - -- 2022 -2023 -- - - - - -) 2019 -2020 2020 -2021 CURRENT Y -T -D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET 609 - 521000 Operating Supplies 100 247 1,500 1,281 1,500 1,500 TOTAL Supplies 100 247 1,500 1,281 1,500 1,500 Operations Support 169 3,109 11,750 3,001 12,471 11,750 609 - 534200 Printing & Binding 0 0 500 0 500 500 TOTAL Operations Support 0 0 500 0 500 500 Staff Support 609 - 535200 Awards 69 0 1,000 1,721 1,721 1,000 609 - 535300 Memberships 0 0 150 0 150 150 609 - 535500 Training /Travel 0 0 4,000 0 4,000 4,000 TOTAL Staff Support 69 0 5,150 1,721 5,871 5,150 Professional Services 609 - 541300 Other Consl /Prof Services 0 100 1,600 0 1,600 1,600 TOTAL Professional Services 0 100 1,600 0 1,600 1,600 Operating Equipment 609- 571810 Event Banners 0 2,762 3,000 0 3,000 3,000 TOTAL Operating Equipment 0 2,762 3,000 0 3,000 3,000 TOTAL HISTORICAL COMMITTEE 169 3,109 11,750 3,001 12,471 11,750 TOTAL CULTURAL 169 3,109 11,750 3,001 12,471 11,750 TOTAL EXPENDITURES 169 3,109 11,750 3,001 12,471 11,750 269 of 275 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water /sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. 270 of 275 Glossary Capital Improvements Capital Outlay Cash Cash Basis Certificates of Obligation Expenditures for the construction, purchase, or renovation of City facilities or property. Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Currency on hand with the bank. An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Tax supported bonds similar ho general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter Adocument that establishes the city's governmental structure and provides distribution of powers and duties. |n order tobe implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting ao the legislative and policy-making bodof the City. CRM Client Resource Management -a type of software for tracking dutos, events, and clients. Debt Service Payments on debt made up of principle and interest following o set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified bylaw. Department Afunotiuna| group of the City with related activities aimed at accomplishing a major City service or program. Depreciation |n accounting, this isonnnoesh expense that reduces the value ufa capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount ofproperty taxes from the properties nn the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. 271 of 275 Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. Fixed Assets Assets of a long -term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department /Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I &S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. 272 of 275 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments -in -lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments -in -lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M &O Acronym for "maintenance and operations ". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment -in -lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. 273 of 275 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M &O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. 274 of 275 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. 275 of 275 City Council Meeting: Department: Subject: BACKGROUND Agenda No. 10. CITY COUNCIL MEMORANDUM September 6, 2022 Finance Ordinance No. 22 -T -31— Conduct a Public Hearing and consideration and/or action approving an Ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the city of Schertz, Texas. First Reading (B. James /J. Walters) At the August 9, 2022 regular session, the City Council, by record vote, established a proposed preliminary maximum tax rate of $0.4999, per $100 of value, with the M &O rate at $0.3519 and the I &S portion of $0.1.480. This rate was under the Voter - Approval rate but greater than the No- New - Revenue rate. On August 12, staff received a new Voter - Approval rate from the Guadalupe Tax Assessor Collector of $0.4968. Due to this change staff brought this change to council on August 23rd, where council set a new preliminary tax rate of $0.4950. This rate is under the new Voter - Approval rate and is greater than the No- New - Revenue rate. In accordance with Chapter 26.05(d) of the State's Property Tax Code, a governing body must hold a public hearing on the tax rate if the proposed tax rate exceeds the lower of the No- New - Revenue or Voter - Approval Tax Rate. In this case a hearing is required as the proposed rate does exceed the No- New - Revenue rate. A public hearing was held on August 23, 2022 regular session of City Council. A second public hearing will be conducted tonight, September 6, 2022. During the tax rate adoption process Council can approve a lower rate, however they will not be able to approve a rate higher than this without republishing the notices and holding additional public hearings. Due to timing constraints set by the State Tax Code 26.05(a), the latest council could set a new preliminary rate was August 23, 2022 without calling special meetings or declaring an emergency. Per Sec 26.05(b) of the Tax Code, the tax rate can only be adopted with more than 60% of the votes in favor of the proposed tax rate. Since Schertz has 6 voting councilmembers, 4 members must vote in favor of the tax rate for it to pass. GOAL To adopt a tax rate in compliance with state statues and the City Charter. COMMUNITY BENEFIT The programs funded by this tax rate will provide additional benefits and service levels to the community. SUMMARY OF RECOMMENDED ACTION Staff recommends adoption of the tax rate of $0.4950 FISCAL IMPACT The proposed maximum rate maintains quality service to residents and businesses and provides growth in service offerings based on input staff received from Citizens and Council from Retreats, Community Meetings, Citizen Survey, and elections. The current property tax rate is $0.5121 per $100 valuation. The proposed maximum tax rate will be $0.4950 per $100 valuation. The M &O portion of the property tax rate will decrease to $0.3470 from $0.3517 per $100 valuation. The I &S portion will decrease to $0.1480 from $0.1604 per $100 valuation. This tax rate will raise more taxes for Maintenance and Operations than last year's tax rate. The tax rate will effectively be raised by 9.4% and will raise taxes for maintenance and operations on a $100,000 home by approximately $42.40. RECOMMENDATION Staff recommends that the City Council approve Ordinance No. 22 -T -31 approving the Fiscal Year 2022 -23 Proposed Tax Rate on first reading. MOTION LANGUAGE: "I move that the property tax rate be increased by the adoption of a tax rate of 0.4950, which is effectively a 9.4% increase in the tax rate." Attachments Motion to Adopt Tax Rate Ordinance 22 -T -31 Motion to Adopt the Tax Rate: "I move that the property tax rate be increased by the adoption of a tax rate of 0.4950, which is effectively a 9.4% increase in the tax rate. "* * §26.05(b) of Property Tax Code, Steps Required for Adoption of Tax Rate ORDINANCE NO. 22 -T -31 AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Schertz submitted a tax rate proposal to the City Council prior to the beginning of the fiscal year, and in said tax rate proposal set forth the estimated necessary tax rate required to provide adequate revenues for the general use and support of the Municipal Government of the City of Schertz Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of an ad valorem tax rate have been in all things complied with; and WHEREAS, a Public hearing was held by the City Council of the City of Schertz on the 23rd day of August 2022 and a second Public Hearing was held on the 6th day of September 2022; and WHEREAS, after a full and final consideration, the City Council is of the opinion the tax rate and ad valorem tax appraisal roll should be approved and adopted; and WHEREAS, the taxes have been levied in accordance with the adopted 2022 -23 budget as required by state law; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: SECTION 1. The ad valorem tax appraisal roll and effective tax rate information as presented by the tax assessor for the tax year 2022, be and is hereby in all things approved and adopted. SECTION 2. This tax rate will raise more taxes for Maintenance and Operations than last year's tax rate. SECTION 3. The tax rate will effectively be raised by 9.4% and will raise taxes for maintenance and operations on a $100,000 home by approximately $42.40. SECTION 4. There is hereby levied and assessed and there shall be collected for the tax year 2022 for the general use and support of the Municipal Government of the City of Schertz, Texas a total ad valorem tax of Forty-Nine Fifty Cents ($0.4950) on each One Hundred Dollars ($100.00) of valuation of property — real and personal — within the corporate limits of the City of Schertz, Texas, subject to taxation. The assessment ratio shall be One Hundred percent (100 %). SECTION 5. The City Council of the City of Schertz, Texas, does hereby levy or adopt the tax rate on $100.00 valuation for this city for tax year 2022 as follows: 1. 0.3470 for the purpose of maintenance and operation 1. 0.1480 for the payment of principal and interest on debt 2. 0.4950 total tax rate SECTION 6. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of the ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 7. This ordinance shall be in full force and effect from and after its passage, and it is so ordained. SECTION 8. Ad valorem taxes for the year are due and payable on October 1, 2022 and shall become delinquent after January 31, 2023. A delinquent tax shall incur all penalty and interest authorized by state law, Section 33.01 of the Property Tax Code. Taxes that remain delinquent on and after July 1, 2023, incur an additional penalty of 1.5% of the amount of the taxes, penalty and interest due, such additional penalty to defray the cost of collection as authorized in Section 6.30 of the Property Tax Code. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. SECTION 9. Taxes are payable at the office of the counties of Comal, Bexar and Guadalupe. PASSED AND APPROVED ON FIRST READING THIS 6th DAY OF SEPTEMBER 2022. PASSED AND APPROVED ON SECOND READING THIS 13th DAY OF SEPTEMBER 2022. Ralph Gutierrez, Mayor ATTEST: Brenda Dennis, City Secretary Agenda No. 11. CITY COUNCIL MEMORANDUM City Council September 6, 2022 Meeting: Department: Parks, Recreation & Community Servic Subject: Schertz Young Leaders Program - Workshop Discussion on the new Schertz Young Leaders Program. (B. James /L. Shrum /C. Paddock) BACKGROUND Schertz Young Leaders provides high school students an opportunity to learn about their community more in -depth and promote personal growth. Students will interact with community leaders, decision makers, and professionals to increase students' community awareness and prepare them to make positive impacts in the future. More information is available at Schertz.com /Youngleaders. Agenda No. 18. CITY COUNCIL MEMORANDUM City Council September 6, 2022 Meeting: Department: Parks, Recreation & Community Servic Subject: Trunk or Treat at the Station - Information item regarding the changes to the Trunk or Treat event, now re -named Trunk or Treat at the Station. (B. James /L. Shrum) . I 01 Trunk -or -Treat was an event that started at Fire Station #1 many years ago where local children could come by the Fire Station as a safe alternative to traditional trick -or- treating. In 2017 Schertz Fire Rescue staff teamed up with Schertz Parks & Recreation staff, the Schertz Family YMCA, and local businesses, to create a larger and more involved event that drew thousands of visitors. The last few years it was held in this fashion it drew such large crowds - folks from a lot of cities in the area that it detracted from the event - despite trying different things, folks spent a lot of time standing in long lines for a piece of candy. In 2020 when the COVID-19 pandemic hit, the decision was made to cancel Trunk -or -Treat and go to a drive -thru candy event, called the Candy Cruise. Due to another COVID surge in 2021, Trunk -or -Treat did not return in its original format, and city staff again hosted the Candy Cruise. While the Candy Cruise was successful, it was so successful it created traffic issues around town and the need for additional police officer presence to manage the traffic. At previous council retreats over 2022 staff and council had discussions to consider retiring the Trunk -or -Treat and Candy Cruise iterations of the event and go back to the hometown feel of the original Trunk -or- Treat. Thus, Trunk or Treat at the Station is the new name of the event, and it will be a smaller, more local affair, at each individual Fire Station. The event is back on Halloween night where it started, and will cater to the neighborhoods surrounding the stations, and promote that community feel similar to National Night Out. Moving it back to Halloween night also avoids any future conflicts with the Remax Skylight Balloon Fest (though we have been able to avoid that the last few years, it was on the same weekend for a couple of years.) Schertz Fire Rescue, under the leadership of Chief Rodgers, will be the lead on planning the event each year and the plan is to invite council members to join Fire Rescue staff at each station and help hand out candy to the community youth. Attachments Trunk or Treat at the Station flyer