The URL can be used to link to this page

05-20-2021 AgendaMay 20, 2021 The Schertz /Seguin Local Government Corporation (SSLGC) will meet on Thursday, May 20, 2021 at 1:30 PM in SSLGC Administrative Building located at 108 W. Mountain Street, Seguin, Texas. All agenda items listed below will be considered for discussion and/or action at said meeting. IN ORDER TO MAINTAIN SOCIAL DISTANCING GUIDELINES AND IN ACCORDANCE WITH DIRECTIVES FROM THE OFFICE OF THE TEXAS ATTORNEY GENERAL, MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THIS MEETING ONLY BY CONFERENCE CALL. THE SSLGC OFFICE WILL BE CLOSED TO THE PUBLIC DURING THE MEETING. IN ACCORDANCE WITH THE REQUIREMENTS OF THE OFFICE OF THE TEXAS ATTORNEY GENERAL, THE FREE -OF- CHARGE CONFERENCE CALL FOR THE OPEN MEETING IS: United States: +1 (571) 317 -3122 Access Code: 479 -866 -701 AN ELECTRONIC VERSION OF THE PUBLIC PORTION OF THE BOARD PACKET IS AVAILABLE ON THE SSLGC's WEBSITE AT: hops:llwww,se uintexas,gov/ overni ent /agendas and minutes /ss1 c,php. THE CONFERENCE CALL WILL MAKE THE PUBLIC PORTION OF THE MEETING AUDIBLE TO THE PUBLIC AND ALLOW FOR TWO -WAY COMMUNICATION DURING THE OPEN MEETING. MEMBERS OF THE PUBLIC WILL HAVE AN OPPORTUNITY TO ADDRESS THE BOARD OF DIRECTORS AT THE BEGINNING OF THE MEETING ONLY AND PUBLIC COMMENT FROM EACH MEMBER OF THE PUBLIC WISHING TO ADDRESS THE BOARD OF DIRECTORS IS LIMITED TO THREE MINUTES. AN AUDIO RECORDING OF THE PUBLIC PORTION OF THE MEETING WILL BE MADE AND WILL BE AVAILABLE TO THE PUBLIC. IF AN EXECUTIVE SESSION OCCURS, THE CONFERENCE CALL WILL BE MUTED UNTIL THE BOARD RETURNS INTO PUBLIC SESSION. A QUORUM OF DIRECTORS MAY BE PRESENT AT THE OPEN AND CLOSED PORTIONS OF THE MEETING, BUT SOME DIRECTORS MAY PARTICIPATE BY CONFERENCE CALL ONLY AT THE ABOVE TELEPHONE NUMBER. 1. Call to Order 2. Public Comment 3. Approval of Minutes for the meeting held April 15, 2021 4. General Manager's Report — Amber Beard, General Manager & Valentin T. Ruiz Jr., Assistant General Manager A. Gonzales County Underground Water Conservation District (GCUWCD) B. Guadalupe County Groundwater Conservation District (GCGCD) C. Region L /GMA 13 D. Operations Update — Valentin T. Ruiz Jr., Assistant General Manager 5. Consideration /Approval to Nominate the Amber Beard for Consideration to Fill the Voting Member Vacancy in the Water Utilities Interest Area on the South Central Texas Regional Water Planning Group (Region L) — Dudley Wait, President Resolution # SSLGC R21 -15 — Region L Nomination 6. Update Regarding Construction Projects A. Schertz Additional Point of Delivery Project — Joseph Jenkins, Walker Partners; Amber Beard, General Manager Valentin T. Ruiz Jr., Assistant General Manager B. Parallel Pipeline & Guadalupe Project Consulting Engineer — Joseph Jenkins, Walker Partners; Amber Beard, General Manager; Valentin T. Ruiz Jr., Assistant General Manager 7. Consideration /Approval of Award of Contract for the Seguin Emergency Connection Project — Craig Bell, TRC Engineering; Amber Beard, General Manager & Valentin T. Ruiz Jr., Assistant General Manager Resolution # SSLGC R21 -16 — Award of Contract for the SeLyuin Emeri!encv Connection Proiect 8. Update Regarding Operation and Maintenance /Repair and Replacement Capital Improvements Program Draft Report — Joseph Jenkins, Walker Partners; Amber Beard, General Manager & Valentin T. Ruiz Jr., Assistant General Manager 9. Consideration /Approval of Contract Agreements (SAWS) with Interlocal Agreement — Valentin T. Ruiz, Jr., Assistant General Manager & Amber Beard, General Manager A. Contract 1 — High Service Pump Repair Machinery & Technical /Field Support Service Resolution # SSLGC R21 -17 — Contract 1 B. Contract 2 — Well Maintenance Services Resolution # SSLGC R21 -18 — Contract 2 C. Contract 3 — Electric Motor Repair Small and Large Motors Resolution # SSLGC R21 -19 — Contract 3 D. Contract 4 — Liquid Chlorine Resolution # SSLGC R21 -20 — Contract 4 E. Contract 5 — Electrical Assistance Resolution # SSLGC R21 -21— Contract 5 10. Approve DPC Contract Extension for Liquid Caustic Soda — Amber Beard, General Manager Resolution # SSLGC R21 -22 — Contract Renewal for Liquid Caustic Soda 11. Consideration /Approval of Easement Relocation Request —Valentin T. Ruiz Jr., Assistant General Manager & Amber Beard, General Manager 12. Legislative Update — Billy Phenix, Legislative Consultant & Amber Beard, General Manager & Valentin T. Ruiz Jr., Assistant General Manager 13. Wholesale Water Contract(s) & Well Permit(s) — Amber Beard, General Manager & Valentin T. Ruiz Jr., Assistant General Manager 14. Gonzales County & Guadalupe County Carrizo and Wilcox Water Leases and Property Transactions— Amber Beard, General Manager & Valentin T. Ruiz Jr., Assistant General Manager 15. General Manager's Annual Evaluation — Dudley Wait, President Executive Session Recommended 16. Executive Session: Called under Chapter 551 Government Code, Section 551.071, to seek the advice of its attorney on legal matters, Section 551.072, for deliberations regarding real estate, Section 551.074, for deliberations regarding specific officer or employee 17. Consider and Take Action as a Result of Agenda Item #16 18. Consideration and /or Action on Questions and Possible Items to be Placed on the Next Agenda 19. Adjournment The listing of an agenda item as a matter to be discussed in open session is not intended to limit or require discussion of that matter in open session if it is otherwise appropriate to discuss the matter in executive session, such as consultation with its attorneys ( "Tex. Gov't Code, section 551.071), deliberations regarding real estate (Tex. Gov't Code, section 551.072), deliberations regarding a specific officer or employee (Section 551.074), deliberations regarding security (Tex. Gov't Code, section 551.076), and information relating to risk or vulnerability assessment (Tex. Gov't Code, section 418.1$3(o). If, during the discussion of any agenda item, a matter is raised that is appropriate for discussion in executive session the Board may, as permitted by law, adjourn into executive session to deliberate on the matter. The posting of an agenda item as a matter to be discussed in executive session is not intended to limit or require discussion of that matter in executive session. The Board may discuss in open session any matter for which notice has been given in this notice of open meeting, including an agenda item posted for executive session. In no event, however, will the Board take action on any agenda item in executive session, whether it be posted for open or executive session discussion. MINUTES OF THE 3 SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION THE STATE OF TEXAS COUNTY OF GUADALUPE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION On this the 15 h day of April, 2021 the Schertz /Seguin Local Government Corporation (SSLGC) convened at 1:30 PM at SSLGC Administrative Building located at 108 W. Mountain Street, Seguin, Texas. The following board members being present through video and /or audio conference: Dudley Wait President Ken Greenwald Secretary David Reiley Vice- President Robin Dwyer Assistant Secretary Jack Hamlett Treasurer Donna Dodgen Ex- Officio David Scaghola Ex- Officio (phone) The following members were absent: constituting a majority of the persons appointed to the Board and a quorum for the transaction of business, and notice of such meeting having been duly given in accordance with the provisions of Texas law. Also in attendance through video and /or audio conference were: Rick Cortes Assistant City Manager (City of Seguin) Mark Browne City Manager (City of Schertz) (Arrived 1:40 P.M.) Charles Kelm Assistant City Manager (Cite of Schertz) Tim Howe Director of Water /Wastewater (City of Seguin) Susan Caddell Patrick Lindner Joe Jenkins Hunter Garza Bill Klemt Billy Phenix Steven Siebert Steve Moffitt Rhiannon Williams Darren Schauer Dan Jackson Nathan Cobler Amber Briggs Beard Valentin T. Ruiz Jr. fames "Kevin" Fetterman Derrik Wesch Clarissa Barrientes lrector (City of Seguin) Counsel (Davidson, Troilo, Ream & Garza) (phone) Consultant (Walker Partners) Consultant (Walker Partners) Consultant Consultant (phone) San Antonio Water System (phone) Schneider Engineer GVEC GVEC Willdan Kimley -Horn General Manager (SSLGC) Assistant General Manager (SSLGC) Operations Manager (SSLGC) Superintendent (SSLGC) Office Administrator (SSLGC) The first order of business was to Call the Meeting to Order President Wait called the meeting to order at 1:32 PM 1 of 3 SSLGC MINUTES 4/15/2021 (3 Pages) ; ,1 i 1 . '. 1, , Date /Time Printed: 5/14/2021 10:46 AM The second order of business was Public Comment No Public Comment. The third order of business was Confirmation of Schertz /Seguin Local Government Corporation Board of Directors Officer Position — Dudley Wait, President Assistant Secretary Dwyer made a motion to approve offices as presented. Vice President Reiley seconded. Upon a vote being called, the motion carried by unanimous decision. Treasurer Hamlett made a motion to approve the March 15, 2021 meeting minutes. Assistant Secretary Dwyer seconded. Upon a vote being called, the motion carried by unanimous decision. Mrs. Beard and Mr. Ruiz presented the General Manager's report. • Consultinsr Enoineer — Mr. Jenkins gave an update on the projects. • Owner's Renresentative Undate — Na Mr. Cobler gave an update on the Mr. Cobler gave an update on February Freeze Cost Recovery Renort — Mr. Schauer presented an explanation of the cost that SSLGC incurred during February's Winter Freeze. ➢ Resolution SSLGC R21 -13 Mrs. Caddell presented the budget amendment. Assistant Secretary Dwyer made a motion to approve Resolution # SSLGC R21 -13. Treasurer Hamlett seconded. Upon a vote being called the motion carried by unanimous decision. The tenth order of business was Discussion /Approval of the Water Rates for FY2021 -2022 — Dan Jackson, Willdan Financial Services; Amber Beard, General Manager Mr. Jackson presented the water rates for FY 2021 -2022. Secretary Greenwald made a motion to approve Resolution # SSLGC R21 -14. Treasurer Hamlett seconded. Upon a vote being called the motion carried by unanimous decision. 2of3 SSLGC MINUTES 4/15/2021 (3 Pages) STGNED ORIGINAL(S). 'I Date /Time Printed: 5/14/2021 10:46 .AM The eleventh order of business was Legislative Update — B:ffly Phenix, Legislative Consultant & Amber Beard, General Manager &Valentin T. Ruiz Jr., Assistant General Manage Mr. Phenix gave an update. The twelfth order of business was Wholesale Water Contract(s) & Well Permits — Amber Beard General Manager & Valentin T. Ruiz Jr., Assistant General Manager Mrs. Beard gave an update with the Wholesale Water Contracts. T. Ruiz Jr., Assistant General Manage No action requested/No action taken for Deliberations Regarding Real Estate 3 of 3 SSLGC MINUTES 4/15/2021 (3 Pages) STGNED OJZJGINAL(S) 'I Date/Time Printed: 5/14/2021 10:46 AM k��K��lA�N[�Uk� '"'�'.'^^'"`'"��^''"' Date: May14,2021 To: SSLGC Board of Directors From: Amber Beard, General Manager Valentin T. Ruiz Jr., Assistant Gene/a| Manage/ Re: Board of Directors Meeting Memorandum 3' Approval mf Minutes for the Meetings held April 15,2021 Staff recommends approval 4. General Manager's Report A. Gonzales County Underground Water Conservation District: The meeting was held May 11, 2021. A copy of the agenda is included in the board packet. The board voted to refund the remaining monitoring well money back tothe stakeholders (this should happen in August). The Board also set the public hearing date for the GIVIA 13 Desired Future Conditions for July 13, 2021. The next monthly meeting is scheduled for June 8, 2021. Ell B. The monthly meeting was held May 1],2O21. The board approved the request for Springs Hill Water Supply Corporation in increase the annual quantity of groundwater withdrawal from the [anizoAquifer by 19.298 acre feet for two public water supply wells. The total amount of groundwater withdrawal for this permit would be2ll.58 acre feet per year. A copy of the agenda packet is included in the board packet. The Board also set the public hearing date for the GMA 13 Desired Future Conditions for July 8, 2021. The next monthly meeting is scheduled for June 1O,2O2l. C. Region L: The next Region L meeting was held May 6,3O21.A copy of the agenda is included in the board packet. The next meeting is scheduled for August 5, 2021. {3yIA 13: The meeting was held April 23, 2021. Two proposed desired future conditions were approved. The first proposed desired future condition for the Carrizo-Wilcox, Queen City, and Sparta aquifers in GIVIA 13 is that 75 percent of the saturated thickness in the outcrop at the end of2O12 remains at the end of2D8O. The second proposed desired future condition for the Carrizo-Wilcox, Queen City, and Sparta aquifers in GIVIA 13 is an average drawdown of 49 feet (+/- 5 feet) for all of GIVIA 13. The drawdown is calculated from the end of 2012 conditions through the year 2080. A copy of the agenda is included in the board packet. The next GIVIA 13 meeting is scheduled for September 17,2021. D. Operations Update: Well #O — Sea| failure; water in oil reservoir. Well #9— Burnt motor; pending replacement. Well #l1—Pump requires replacement; motor being evaluated for rewinding or complete replacement. Plant l HSP#2— Motor out for repairs. Booster P4— Undergoing testing. Booster P5— Requires gaskets. 1 MEMORANDUM Entity Contract Monthly Sales 2021 Total Blend Monthly Total Blend ac -fV r % YTD ac -ft % Total ac -ft % Total ac -ft ac -ft % Total Schertz* 7,583 22.80% 495.52 51.41% 1,728.72 51.21% 6.70 502.23 1.33% Seguin* 7,583 14.47% 288.17 29.89% 1,097.51 32.51% 0.00 288.17 0.00% SAWS T -2 500 45.38% 73.66 7.64% 226.92 6.72% Selma 1,050 5.63% 37.57 3.90% 59.14 175% Universal City 800 0.00% 0.00 0.00% - 0.00% Springs Hill 840 3134% 69.03 7.16% 263.30 7.80% Total ( -loss) 18,355 963.9 100.00% 3,375.58 100.0% SAWS T -1 11,080 24.36%1 963.31 2,698.9 S. Consideration /Approval to Nominate the General Manger, Amber Beard for Consideration to Fill the Voting Member Vacancy in the Water Utilities Interest Area on the South Central Texas Regional Water Planning Group (Region L) — Dudley Wait, President A copy of the nomination form is included in the board packet. Resolution # SSLGC R21 -15 — Region L Nomination Staff recommends approval 6. Update Regarding Construction Projects A. Schertz Additional Point of Delivery Project— Joseph Jenkins, Walker Partners; Amber Beard, General Manager & Valentin T. Ruiz Jr., Assistant General Manager An update on the projects will be provided at the board meeting. B. Parallel Pipeline & Guadalupe Project - Joseph Jenkins, Walker Partners; Amber Beard, General Manager & Valentin T. Ruiz Jr., Assistant General Manager An update on the projects will be provided at the board meeting. 7. Consideration /Approval of Award of Contract for the Emergency Connection Project — Craig Bell, TRC Engineering; Amber Beard, General Manager & Valentin T. Ruiz Jr., Assistant General Manager A copy of the engineer's bid award recommendation letter is included in the board packet. The recommendation is to award this contract to R.P. Constructors, Inc. in the amount of $792,000.00. Resolution # SSLGC R21 -16 — Award of Contract for the Seeuin Emergencv Connection Proiect Staff recommends approval 8. Update Regarding Operation and Maintenance /Repair and Replacement Capital Improvements Program Draft Report — Joseph Jenkins, Walker Partners; Amber Beard, General Manager & Valetin T. Ruiz Jr., Assistant General Manager SSLGC issued task order #32 for capital improvements and operational replacement budgeting updates in April 2020. Included in your board packet is the draft report that will be presented at the board meeting. 9. Consideration /Approval of Contract Agreements (SAWS) with Interlocal Agreement — Valentin T. Ruiz Jr., Assistant General Manager & Amber Beard, General Manager 2 MEMORANDUM Approval of these contracts in coordination with an Interlocal Agreement with the San Antonio Water System (SAWS) will allow staff to process repairs in a more expeditious manner in addition to jump starting preventive maintenance programs. The Chlorine contract will serve as a backup resource if we encounter periodic delays in delivery of supply. All of these contracts should only be a temporary bridge for three to six months until SSLGC prepares its own annual contracts. A. Contract 1— High Service Pump Repair Machinery & Technical /Field Support Service Resolution # SSLGC R21 -17 — Contract 1 Staff recommends approval B. Contract 2 — Well Maintenance Services Resolution # SSLGC R21 -18 — Contract 2 Staff recommends approval C. Contract 3 — Electric Motor Repair Small and Large Motors Resolution # SSLGC R21 -19 — Contract 3 Staff recommends approval D. Contract 4 — Liquid Chlorine Resolution # SSLGC R21 -20 — Contract 4 Staff recommends approval E. Contract 5 — Electrical Assistance Resolution # SSLGC R21 -21— Contract 5 Staff recommends approval 10. Approve DPC Contract Extension for Liquid Caustic Soda — Amber Beard, General Manager DPC Industries, Inc. has renewed the contract with SSLGC beginning June 9, 2021 and expiring June 8, 2022. DPC decreased their price for Caustic Soda from $0.2860 to $0.2510 per pound. The contract allows for price adjustments every six months with justification for increase /decrease. The cost for the quantity of caustic soda SSLGC requires exceeds the amount of purchasing authority of $50,000 of General Manager and requires Board approval. Resolution # SSLGC R21 -23 — Contract Renewal for Liquid Caustic Soda Staff recommends approval 11. Consideration /Approval of Easement Relocation Request — Valentin T. Ruiz Jr., Assistant General Manager & Amber Beard, General Manager 12. Legislative Update An update will be provided at the board meeting. 13. Wholesale Water Contract(s) & Well Permit(s) An update will be provided at the board meeting. 14. Gonzales County & Guadalupe County Carrizo and Wilcox Water Leases and Property Transactions An update will be provided at the board meeting. 15. General Manager's Annual Evaluation — Dudley Wait, President MEMORANDUM 16. Executive Session 17. Consider and Take Action as a Result of Agenda Item #16 18. Consideration and /or Action on Questions and Possible Items to be Placed on Next Agenda 19. Adjournment 4 REGULAR BOARD MEETING 4A VIA TELEPHONE & WEBINAR CONFERENCE GONZALES COUNTY UNDERGROUND WATER CONSERVATION DISTRICT MEETING OF THE BOARD OF DIRECTORS An urgent public necessity exists requiring the District to alter our meeting procedures clue to COVID-19 pandemic. Notice is hereby given to all interested members of the public that the Board of Directors of the Gonzales County Underground Water Conservation District will hold a public hearing & regular public meeting via audio and video conference call pursuant to Texas Government Code, Section 551.125, and as modified by the Governor of Texas who ordered suspension of various provisions of the Open Meetings Act, Chapter 551, Government Code, effective March 16, 2020, in accordance with the Texas Disaster Act of 1975 (see the Governor's proclamation on March 13, 2020, certifying that the COVID -19 pandemic poses an imminent threat of disaster and declaring a state of disaster for all counties in Texas). The Directors of the Gonzales County Underground Water Conservation District will meet in a public session on May 11, 2021, scheduled at 5 :30 p.m. INSTRUCTIONS FOR PARTICIPATION IN BOARD OF DIRECTORS MEETING Audio and Video Conference Opens 5 minutes before 5:30 p.m. Note: Participation via video conference is not required. If you plan on participating in the meeting during the public comment period please contact the District at 830- 672 -1047 or admin a gcuwed.or-g to register as a speaker. You may also register as a speaker at the beginning of the meeting. Registration as a speaker will require providing (1) first name; (2) last name; (3) email address, and (4) phone number. Any person participating in the meeting must be recognized and identified by the Chairman each time they speak. GCUWCD Regular Board Meeting May It, 2021 Tue, May 1 1, 2021 5:30 PM - 8:00 PM (CDT) Please join my meeting from your computer, tablet or smartphone. POSTED litt s :/ /global. otoiiieetine,com /eoin/479737317 You can also dial in using your phone. LM, AY 0 5 2021 United States (Toll Free): 1 866 899 4679 0 United States: +] 571 317 -3116 LONAACKMAN COU Y (, G N E OUNTY TEXAS Access Code: 479 -737 -317 BY 1" °.DEPUTY New to GoToMeeting? Get the app now and be ready when your first meeting starts: https: / /Llobal, r^ otomeeting .com /instal1/4797373117 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https: / /Llobal.gotomectin.g,com /install /873407701_ The agenda is as follows: I. Call to Order. 2. Public Comments. Limit to 3 minutes per person. 3. Consent Agenda (Note: These items may be considered and approved by one motion of the Board. Directors may request to have any consent item removed from the consent agenda for consideration and possible action as a separate agenda item): a. Approval of minutes of April 13, 2021 Regular Board Meeting. b. Approval of the Financial Report. c. Approval of the District's bills to be paid. d. Approval of the Mitigation Funds bills to be paid. c. Approval of the Monitoring Well Project bills to be paid, f. Approval of District Manager, Administrative Staff, Board Member, Field Technician, and Mitigation Manager Expenses. g. Approval of Manager's Report (monthly report, transporter usage, drought index). h. Approval of Well Mitigation Manager's Report (well mitigation progress). i. Approval of Field Technician's Report (well registrations, water levels, water quality). 4. Discuss and possibly take action on any item removed from Consent Agenda. S. Discuss and possibly take action on a Queen City Aquifer irrigation well permit renewal request from Robert Massey. 6. Discuss and possibly take action on the depository bank proposals received by the District. 7. Discuss and possibly take action on the District's Monitoring Well Program. REGULAR BOARD MEETING VIA TELEPHONE & WEBINAR CONFERENCE GONZALES COUNTY UNDERGROUND WATER CONSERVATION DISTRICT MEETING OF THE BOARD OF DIRECTORS 8. Discuss and possibly take action on setting a Public Hearing date for the GMA 13 Proposed Desired Future Conditions and Relevant Aquifer Designations. 9. Discuss and possibly take action oil the District's enforcement action against Leon Davis Water Well Service Company, 10. Presentation of legislative /legal updates from legal counsel. 11. Discussion of other items of interest by the Board and direction to management based on the items set forth above. 12. Adjourn. The above agenda schedule represents an estimate of the order for the indicated items and is subject to change at any time. These public meetings are available to all persons regardless of disability. If you require special assistance to attend the meeting, please call 830.672.1047 at least 24 hoes in advance of the meeting to coordinate any special physical access arrangements. At any time during the meeting and in compliance with the Texas Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the Gonzales County Underground Water Conservation District Board may meet in executive session on any of the above agenda items or other lawful items for consultation concerning attorney - client matters (§ 551.071); deliberation regarding real property (§ 551.072); deliberation regarding prospective gift (§ 551.073); personnel matters (§ 551.074); and deliberation regarding security devices (§ 551.076). Any subject discussed in executive session may be subject to action during an open meeting. POSTED THIS THE 5 °i DAY OF MAY 2021 AT O'CLOCK by In accordance with Governor Abbott's executive orders, declaration of the COVID-19 public health threat, and action to temporarily suspend certain provisions of the Texas Open Meetings Act, TAKE NOTICE that a quorum of the District's Board of Directors will hold its regular Board meeting by video/phone conference and in-person (with limited reserved attendance for board and staff only). Members of the public wishing to make public comment during the meeting must register byennailing kelle c cd.org prior to3:]Op.rn.on May l3,2O2I. A copy of the agenda packet will be available on the District's vvebsite ( ) at the time of the meeting. Members of the public wishing to listen and/or participate in the meeting may join via video or telephone connection using the information provided below. Guadalupe County GCID Board Meeting Join Zoom Meeting: Meeting ID: 955 9570 5729 Passcode: 688658 Toll-Free Number: 1-888-992-1129 One tap mobile +13462487799,,95595705729#,,,,0#,,688658#US/Houston\ Dial 6v your location All agenda items listed below will be considered for discussion and /or action at said meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE DETERMINE A QUORUM 1. Invitation of citizens or Directors to speak in advance of District's regular business (limited to 3 minutes each — agenda items /non- agenda items) 2. Approve Minutes of the public hearing April 8, 2021 3. Approve the Minutes of the regular meeting April 8, 2021 4. Review Palmer Drought Index, TWDB Drought Report and Rain Fall in GCGCD area 5. Review Production data April 2021 6. Report from Public Funds Investment Officer — Kelley Vickers, GM 7. Discussion and possible action to approve Financial Reports for April 2021 8. Discussion and possible action to approve SHWSC permit amendment re: PWS- 2021 -CZ -04 increase annual quantity of groundwater withdrawal — removal of Well # 3 9. Discussion and possible action regarding compliance with and /or exemption from recently adopted Texas Commission on Environmental Quality rules regarding recycling and associated statutory requirements. 10. REPORTS A. Kelley Vickers: General Manager Report o Association updates o Other District business B. Omar Maldonado — Report o Presentation on ASR /AR C. William B. Klemt, PG - Consulting Hydrogeologist D. CRWA E. SSLGC F. SHWSC G. CCSUD 11. Possible items for discussion /consideration at next meeting 12. Perales, Allmon & Ice P.C. (Executive Session Recommended) 13. Discussion and possible action to draft RFP re: monitor wells 14. ADJOURNMENT NOTE: The Board reserves the right to retire into executive session concerning any of the items listed on this Agenda whenever it is considered necessary and legally justified under the Opens Meeting Act (Chapter 551 of the Texas Government Code). POSTED ON WEB SITE www. 'c cd.or Date of Posting: May 10, 202112:00 PM By: Kelley Vickers 4C NOTICE OF OPEN MEETING OF THE SOUTH CENTRAL TEXAS REGIONAL WATER PLANNING GROUP TAKE NOTICE that a meeting of the South Central. Texas Regional Water Planning Group as established by the Texas Water Development Board will be held on Thursday, May 6, 2021, at 9:30 AM virtually on GotoMeeting at https: // global. gotomeeting.com /join/546028117. You may also dial into the meeting on your phone at +1 (224) 501 -3412, access code: 546 -028 -117. 1. (9:30 AM) Roll -Call 2. Public Comment 3. Approval of the Minutes from the February 4, 2021 Meeting of the South Central Texas Regional Water Planning Group (SCTRWPG) 4. Status of Edwards Aquifer Habitat Conservation Plan (EAHCP), Scott Storment 5. Status of Guadalupe, San Antonio, Mission, and Aransas Rivers and Mission, Copano, Aransas, and San Antonio Bays Basin and Bay Stakeholder Committee (BBASC) and Expert Science Team (BBEST) 6. Texas Water Development Board (TWDB) Communications 7. Chair's Report 8. Discussion and Appropriate Action Regarding Potential Amendment to the Region L Bylaws Article V, Section 4 9. Discussion and Appropriate Action Regarding Representative Vacancies of SCTRWPG 10. Solicitation for Technical Consultant Update by Political Subdivision, San Antonio River Authority 11. Discussion and Appropriate Action Regarding the Selection of Participants for Technical Consultant Procurement 12. Discussion and Appropriate Action Regarding Pre - Planning Public Meetings 13. Discussion and Appropriate Action Regarding Regional Liaison Nominations for Regions N 14. Regional Liaison Updates 15. Status of Region 12, San Antonio Regional Flood Planning Group, and Region 11, Guadalupe Flood Planning Group 16. Potential Agenda Items for Next Meeting 17. Public Comment An urgent public necessity exists requiring the Groundwater Management Area 13 Planning Committee to alter our meeting procedures due to COVID-19 pandemic. Notice is hereby given to all interested members of the public that the Groundwater Management Area 13 Planning Committee will hold a public meeting via audio and video conference call pursuant to Texas Government Code, Section 551.125, and as modified by the Governor of Texas who ordered suspension of various provisions of the Open Meetings Act, Chapter 551, Government Code, effective March 16, 2020, in accordance with the Texas Disaster Act of 1975 (see the Governor's proclamation on March 13, 2020, certifying that the COVID -19 pandemic poses an imminent threat of disaster and declaring a state of disaster for all counties in Texas). As required by section 36.108(e), Texas Water Code, a meeting of the Groundwater Management Area 13 Planning Committee, comprised of delegates from the following groundwater conservation districts located wholly or partially within Groundwater Management Area 13: Evergreen UWCD, Gonzales County UWCD, Guadalupe County GCD, Medina County GCD, Uvalde County UWCD, Wintergarden GCD, Plum Creek CGD, and McMullen GCD, will be held on Friday, April 23, 2021 at 9:30 a.m. at the office of the Evergreen Underground Water Conservation District located at 110 Wyoming Blvd., Pleasanton, Atascosa County, Texas. Administrator Groundwater Management Area 13 INSTRUCTIONS FOR PARTICIPATION IN GMA 13 PLANNING COMMITTEE MEETING Audio and Video Conference Opens 5 minutes before 9:30 a.m. Note: Participation via video conference is not required. If you plan on participating in the meeting during the public comment period please contact the District at 830 -569 -4186 or melissa gonzalez @evergreenuwcd.org to register as a speaker. You may also register as a speaker at the beginning of the meeting. Registration as a speaker will require providing (1) first name; (2) last name; (3) email address, and (4) phone number. Any person participating in the meeting must be recognized and identified by the Chairman each time they speak. Please join my meeting from your computer, tablet or smartphone. POSTED https://global.gotomeeting.com/join/776069805 Eii 2021 You can also dial in using your phone. /✓! United States: +1 (872) 240 -3212 LO /`/MNAACKMAN ... AIN d rsnv n•... __ ...._ . Access Code: 776-069-805 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/776069805 At this meeting, the following business maybe considered and recommended for Joint Planning Committee action: 1. Public Comment 2. Declaration of Quorum and Call Meeting to Order. 3. Welcome and Introductions. 4. Action on the Minutes of the March 19, 2021 Meeting. 5. Update /Report from the Texas Water Development Board. 6. Update /Presentations from GMA 13 stakeholders. 7. Update /Report from GMA 13 Treasurer. 8. Discussion on modeling and factors related to potential DFCs from GMA 13 consultant. 9. Discussion and possible action to propose the Edwards, Gulf Coast, and Trinity Aquifers not relevant for purposes of joint planning. 10. Discussion and possible action on proposed Desired Future Conditions for the following aquifers within the boundaries of GMA 13: • Carrizo- Wilcox, Queen City, and Sparta Aquifers • Yegua- Jackson Aquifers Fn_ STE 11. Update to Schedule /Timeline of Activities. 3 0 2011 12. Discuss future agenda items and /or set date for next meeting. AACKMAN 13. Publiccomment. ( �ES.r•n WTea 14. Adjournment. The Groundwater Management Area 13 Planning Committee reserves the right to adjourn into executive session at anytime during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.087 (Deliberations Regarding Economic Development Negotiations). The above agenda schedule represents an estimate of the order for the indicated items and is subject to change at any time. These public meetings are available to all persons regardless of disability. If you require special assistance to attend the meeting, please call 830.569.4186 at least 24 hours in advance of the meeting to coordinate any special physical access arrangements. 1900 1700 1500 1300 1100 900 700 500 300 "A-01 k. A -A SSLGC Seasonal Pumping Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ----------------------------------- - - -------------------------- - ------------------------- ----- - ----------- Permit Limit --w-2017 —2018 —2019 —2020 . ........ qa ... . :2021 2M--- ,I 1400 1200 1000 800 000 400 200 U '2UU � � � ---*---Sc ertz --c—Seguin .. 6—Springs Hill Selma SAWS T2 --*--Total Sold N SAWS Delivery Resolution # SSLGC R21 -15 SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION STATE OF TEXAS COUNTY OF GUADALUPE 5 A RESOLUTION NOMINATING AMBER BEARD TO BE CONSIDERED TO FILL THE VOTING MEMBER VACANCY IN THE WATER UTILITIES INTEREST AREA ON THE SOUTH CENTRAL TEXAS REGIONAL WATER PLANNING GROUP (REGION L) WHEREAS, the Schertz /Seguin Local Government Corporation Board desires to nominate Amber Beard, for the Water Utilities vacancy on the South Central Texas Regional Water Planning Group (Region L): and WHEREAS, the Schertz /Seguin Local Government Corporation Board recognizes that Amber Beard has the qualifications and would accept the vacant position. NOW THEREFORE, BE IT RESOLVED BY THE BC SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATI That Amber Beard be nominated to be considered to fill the area on the South Central Texas Regional Water Planning 1 of 1 DIRECTORS OF THE er vacancy in the Water Utilities interest L). Dudley Wait, President FROM: South Central Texas Regional Water Planning Group DATE: May 6, 2021. SUBJECT: Solicitation of Nominations to Fill Vacancies of the South Central Texas Regional Water Planning Group Voting Membership NOTICE TO PUBLIC SOUTH CENTRAL TEXAS REGIONAL WATER PLANNING GROUP (REGION L) The South Central Texas Regional Water Planning Group (SCTRWPG), as established by the Texas Water Development Board in accordance with 31 TAC 357, is soliciting nominations to fill a voting member vacancy on the SCTRWPG in the following interest area: Environmental, Water Utilities, Electric Industry Utilities, Counties, Industries, Water Districts, Municipalities, River Authorities, Small Business and Agricultural. For your convenience, the nomination form may be found on the SCTRWPG website at regionitexas.org. Article V. Section 3 of the adopted SCTRWPG Bylaws states that in order to be eligible for voting membership, a person must be capable of adequately representing the interest for which a member is sought, willing to be participate in the regional flood planning process, attend meetings, and abide by the adopted Bylaws. Nomination forms may be submitted through email to cheller @sariverauthority.org, or by printing the nomination form, completing it, and mailing. A nomination form must be completed and submitted for each nominee to be considered. For specific definitions and eligibility requirements in each of the areas of interest, and to obtain a nomination form, please contact Caitlin Heller (210) 302 -3293 or cheller @sariverauthority.org. The South Central Texas Regional Water Planning Area consists of Atascosa, Bexar, Caldwell, Calhoun, Coma], DeWitt, Dimmit, Frio, Goliad, Gonzales, Guadalupe, Karnes, Kendall, LaSalle, Medina, Refugio, Uvalde, Victoria, Wilson, Zavala and part of Hays Counties. Nominations must be received by 5:00 pm, Friday, July 23, 2021, addressed to Tim Andruss, Chair, South Central. Texas Regional Water Planning Group, c/o San Antonio River Authority, Attn: Caitlin Heller, 100 East Guenther Street, San Antonio, Texas 78204, or emailed to cheller @sariverauthority.org Regional Water Planning Group Voting Membership SOUTH CENTRAL TEXAS REGIONAL WATER PLANNING GROUP Nomination for Interest Group (check one): ❑ Public ❑ CountiesEi MunicipalitiesEi IndustriesEi Agriculture ❑Small Business x Water Utilitieso River AuthorityEi Water Districts Pursuant to official Bylaws and Guiding Principles adopted by the South Central Texas Regional Water Planning Group (SCTRWPG), nominators shall provide information regarding the nominee's current employer, and provide a description of the nominee's experience that qualifies him/her for the position in the interest group being sought to represent. Please refer to section 357.11 (e) (see addendum) of the Texas Administrative Codefor the definitions of the interest categories represented on the SCTRWPG. INATOR � NAME: Schertz/Seguin Local Government Corporation ADDRESS: 108W. Mountain St. Seguin, Texas 78155 PHONE: (830) 401-2409 -FAX: EMAIL: cbarrientes@sequintexas.qov OCCUPATION Board of Directors NOMINEE NAME: Amber Beard ADDRESS: 108 W. Mountain St. Seguin, Texas 78155 PHONE: (830) 386-2567 FAX: EMAIL. abeard @seguintexas.gov INTEREST AREA: Water Utilities COUNTY: Gonzales, Guadalupe, Bexar, Comal OCCUPATION: General Manager PLEASE GIVE A BRIEF DESCRIPTION OF THE NOMINEE'S EXPERIENCE THAT WOULD QUALIFY HIM /HER FOR THE POSITION (please use additional pages if needed): Mrs. Beard has been managing utility organizations for over nine years and currently serves as the General Manager of the Schertz /Seguin Local Government Corporation. She has extensive experience in water utility planning and overseeing operations related to water supply, water rights, water (wellfield) production, and the treatment, transportation and delivery of water. At the Schertz /Seguin Local Government Corporation, Mrs. Beard and her team are responsible for the delivery of potable water to a population over 180,000. Mrs. Beard joined the Schertz /Seguin Local Government Corporation in 2015 and served as Assistant General Manager until she was promoted to General Manager in 2018. Mrs. Beard served as Executive Director of the Cibolo Valley Local Government Corporation from 2018 to 2020, and Deputy Executive Director from 2015 to 2018. Prior to joining the Corporation, Mrs. Beard served as Business Manager and Developmental Services Manager of the Cibolo Creek Municipal Authority (a regional wholesale wastewater utility providing wastewater collection, treatment, and reclaimed water distribution for a service area over 58,000 acres serving a population of approximately 100,000). Mrs. Beard holds a master's degree in Public Administration and a bachelor's degree in Business Management from Tarleton State University. PLEASE LIST ANY PERTINENT AFFILIATIONS (please use additional pages if needed): Mrs. Beard is a member of the Texas Water Utilities Association, American Water Works Association, Regional Water Alliance (Executive Committee member), Texas Municipal League and the American Society for Public Administration. I - ►, 1 PLEASE ATTACH ADDITIONAL INFORMATION IF DESIRED Nominations must be received by 5:00 p.m., Friday, July 23, 2021 addressed to Tim Andruss, Chair, South Central Texas RWPG, c/o San Antonio River Authority, Attn: Caitlin Heller, 100 East Guenther St., San Antonio, Texas 78204 or email to cheller @sariverauthority.org Addendum 397.11. Designations, 31 IN ADC § 397.11 31 TAC § 357.11 § 357.11. Designations 361.11. Designations and Governance of Flood Planning Regions, 31 TX ADC § 361.11 Credits Source: The provisions o[this §361.|| adopted tnbc effective June 18'2828`4STcxKcg3792 31 T&C § 36iU,3lTXADC §36l]l ��U Resolution # SSLGC R21 -17 SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION 7 STATE OF TEXAS COUNTY OF GUADALUPE A RESOLUTION AWARDING THE CONTRACT FOR THE 18" WATER MAIN SH 123 B CROSSING PROJECT TO R.P. CONSTRUCTORS, INC. IN THE AMOUNT NOT TO E) $792,000.00 AND AUTHORIZE THE GENERAL MANAGER TO SIGN SAID CONTR, WHEREAS, requests for proposals were published, as required by law, and received March WHEREAS, three (3) proposals were received; and WHEREAS, research into the qualifications of the proposer yielded positive results; and WHEREAS, Craig Bell, TRC Companies, recommends award of the contract to R.P. Constructors, Inc. in the amount not to exceed $792,000.00; and NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION: Award of Contract for the 18" Water Main SH 123 Bridge Crossing Project to R.P. Constructors, Inc. in the amount not Robin Dwyer, Assistant Secretary SIGNED ORIGINAL(S): 1, 505 East Hunfland Drive . 512A54.8716 � TIRC SUOte 250 TRCcompanies,com AIIF Austhn, Texas 78752 ` . Y.E. -8632 April 12, 2021 Ms. Amber Briggs Beard, General Manager Schertz/Seguin Local Government Corporation 108 W. Mountain Seguin, Texas 7 155 RE: 18" Water i SH 123 Bridge Crossing Project Bid Award Recommendation Mr. Amber Briggs Beard, General Manager Schertz/Seguin Local Government Corporation April 12, 2021 Page o If you have any questions or need iio l information, le se do not hesitate to contact this office. Schertz-Seguin Local Government Corporation 18" R Main SH 123 Bridge Crossing Project City of Seguin Bid .. SSLGC-2021-5 Bid Tabulation March , ® P.M. SJ J Construction, R.P. Constructors, Inc. Rockin Construction 2310 Lasley St. 9455 15 N. 4579 Goehmann Lane Dallas, Texas 75212 ;Total New Braunfels, Texas 78130 Fredericksburg, exas 78624 Item item escriptian t . Unit Unit Price Unit Price Total Unit Price Total P.1 Performance /Pa et Bonds 1 LS $18,000.00 8,000.00 15,000.00 $15,000.00 $25,000.00 $25,000.00 P.2 Mobilization/Demobilization 1 LS $37,500.00 $37,500.00 $30,000.00 $30,000.00 $40,000.00 $40,000.00 P.3 Trench /Excavation Safey 1 LS 10,000.00 $10,000.00 $6,000.00 $6,000.00 $100,000.00 $100,000.00 P.4 S PPP 1 LS $7,000.00 $7,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 P.5 18" Water Main 1 LS $330,000.00 330,000.00 $400,000.00 $400,000.00 $586,600.00 $586,600M .6 30" MJ Gate Valve 2 EA $80,000.00 $160,000.00 $72,000.00 $144,000.00 $58,000.00 $116,000.00 .7 Remove 12" Pie 1 $40,000.00 $40,000.00 $25,000.00 $25,000.00 $10,000.00 $10,000.00 .8 Traffic Control Plan 1 LS $15,000.00 $15,000.00 $10,000.00 $10,000.00 $5,000.00 $5,000.00 :9 Loaming and drasein 1 L $10,000.00 $10,000.00 $10,000.00 $10,000.00 $1,500.00 $1,500.00 .10 16" Control Valve 1 L 100,000.00 $100,000.00 $93,000.00 $93,000.00 $74,000.00 $74,000.00 .11 18" Gate Valve 2 EA 30,000.00 $60,000.00 $22,000.00 4,000700 25,200.00 $50,400.00 TOTAL PROJECT BID TRIC Page 1 of 1 ON m 11 Klk • w I Prepared by: T.B.P.E. Registration No. 8053 SCHERTZ SEGUIN LOCAL GOVERNMENT CORPORATION Capital Improvements Program /i1':Ti1 SECTION 1 - INTRODUCTION This Operation and Maintenance (O &M) Capital Improvements Program (CIP) study and report (Report) is intended to present the need and provide an estimate of required capital to either upgrade existing system components or replace those components that have exceeded their intended or design life. The report does not consider components required to expand capacity of the system (this is considered in the routine CIP as a part of the Impact Fee Program of SSLGC), nor does it consider routine maintenance required for existing equipment. The Schertz Seguin Local Government Corporation (SSLGC) currently owns and operates twelve (12) groundwater supply wells, designed and constructed to municipal drinking water standards, and an associated thirty -five (35) million gallon per day (MGD) groundwater treatment facility in Gonzales County. SSLGC transports treated water through a 42 -mile pipeline network to its participating entities and delivers treated potable water on a wholesale basis. SSLGC is also adding an additional 18.1 miles of 36 -inch diameter pipeline, new well field, well collection system and new water treatment plant at a cost of $66.5 million to the existing system. With over $200 million of improvements, it is imperative to review the anticipated life and planned replacement of these components to maintain the flow of water. SSLGC currently provides wholesale potable water, by contract, to the following retail Public Water Systems (PWS): • City of Schertz • City of Seguin • Springs Hill Water Supply Corporation (WSC) • San Antonio Water System (SAWS) • City of Selma • City of Universal City CIP projections and associated estimates are not absolute. There are numerous assumptions that must be made to project future needs, condition of equipment or materials, and cost of replacement. Due to the number of unknowns and assumptions, CIPs generally attempt to identify capital expenditures required over a 10 -year period. Some system components are projected to need major upgrade or replacement outside this 10 -year window. Therefore, the Final CIP Breakdown, shown herein, is for years 2022 through 2032. This will provide a road map for 1 of 8 projected costs over the next 10 years. It is recommended to update any CIP at least once every 5 years to ensure the most accurate projection possible. In addition, replacement costs vary wildly with economic conditions at the time of purchase of these components. Currently, material pricing is significantly impacted by Covid -19 conditions in that shortages are driving many of these costs. For example, the price of lumber is 170% higher and the price of raw steel is 93% higher than one year ago. This makes future cost projections difficult with any degree of accuracy and makes the need for routine updates of the CIP even more important. For purposes of this CIP, pricing shown in the CIP Budget Tables is based on current pricing. Current pricing was developed using bid tabulations of previous projects for similar work and pricing received from suppliers of this equipment. The Final CIP Breakdown takes cost from the CIP Budget Tables and applies a 3% annual increase (historical construction price increase based on Engineering News Report (ENR) data) based on the projected date of replacement for the individual component. SECTION 2 - WATER WELLS SSLGC currently operates 12 wells in Gonzales County. The original eight wells were designed as part of the initial system by RPK Engineers in 2000 with the remaining four wells ( #9 - #12) designed in 2008. The design of the last four wells was significantly different than the initial wells. Due to dropping water levels from pumping in Gonzales County, the initial eight well pumps need to be lowered as detailed in this report. During the summer peak months, most of the SSLGC wells must operate 24 hours a day to meet production requirements. This is a heavy load for these wells and their mechanical components. In addition, water from the wells is corrosive and harsh on equipment and piping. The combination of the number of hours of operation per year and corrosion issues result in high maintenance requirements for these components. A rule of thumb for a typical well field is 15% of capacity is out of service for maintenance at a given time. With 12 wells currently, SSLGC can expect to be required to perform major maintenance on two wells per year on average. In addition, governing rules changed between 2000 and 2008. The first eight wells of this well field were completed when rules allowed only a 1.25 to 1 peak to average. Wells 9 through 12 were completed under current rules which allows a 1.5 to 1 peak to average. Since all wells were permitted for an average flow of 1,000 gpm, the first eight wells were designed for 1,250 gpm and the last four wells were design for 1,500 gpm. Therefore, SSLGC cannot produce the full allowable production during peak periods from the current Gonzales wells. 2 of 8 As reported in Bill Klemt's recently water well level study, dated August 2020, static water levels in the Carrizo aquifer are now some 70 feet lower than when production began in the well field in the early 21st century. As water levels decrease, head required to produce the water increases and flow then decreases. Due to the decrease, the aquifer water production from each well is now less than when first completed. Finally, as water levels decrease, the water surface approaches the inlet of each pump. As a result, well pumps will need to be lowered. All of these factors mean that for SSLGC to continue its needed production, maintenance and design must continue to evolve to match changing field conditions and stability of components due to aging and corrosion. Therefore, cost of well maintenance will be a major component of the O &M CIR Water level above pumps is a critical component of safe, reliable pump operation and is around 30 feet for most of the SSLGC pumps. An insufficient water level above the pump will result in cavitation. Cavitation occurs when groundwater levels drop over time and the pumping level in the well drops to near the pump setting or when wells begin to "pump air." Both conditions will rapidly damage pump impellers and reduce life and performance of pumping units. Bill Klemt, in his latest summary indicated that the static water level in the aquifer is now around 280 feet (msl) in the area of the SSLGC well field. In addition, he indicated that this static water level is decreasing about 3 to 4 feet per year on average. Therefore, a key component of long -term health of pumping units is maintaining a water level above the pump setting. Based on this information, a summary of the 12 existing SSLGC wells in Gonzales County showing water levels is provided in Table 2.1 below. 3 of 8 Table 21 SSLGC Weli Pump Summary UA Gr ©unci P ump titi Speaff c uWaitr er � .1+1 eY. etf�� "ter Gp, Pmi Pn 6 Lft Number L evei }I} I.bvel Pump (Ye ns Year (f }ffllft 1 370 210 280 21 161 49 8 2029 2 380 220 280 33 145 75 17 2038 3 418 300 280 37 179 121 32 2053 4 385 200 280 54 133 67 14 2035 5 425 230 280 44 179 51 9 2030 6 448 240 280 39 206 34 3 2024 7 472 280 280 47 224 56 10 2031 8 440 240 280 45 193 47 7 2028 3 of 8 A minimum of about 30 feet of water is required over the pump bowl to provide for safe operation of each pump. As shown in Table 2.1 above, many of the original eight pumps in the system currently have between 36 and 60 feet of water above the intake (August 2020) with Well 6 being the least at only 34 feet of water above the pump when operating. At the average rate of 3 feet of static water loss per year, this well has about 3 years before water level becomes critical. As part of the O &M budget, it is recommended to retrofit each of the original water wells (starting with Well 6) with new pumps with a setting of around 360 feet msl to upgrade their production from 1,250 gpm to 1,500 gpm and to allow for future draw down of the aquifer. The upgrades for these pumps will require replacing the pumping unit with a new 1,500 gpm unit, replacing the motor with a new larger motor for the increased pumping and head requirements, and replacing starters and components. Since many starters and associated electrical components for the original eight wells are 20 years in age, they are approaching the end of their useful life. Well pumps typically have an expected life of around 30 years. However, due to their high usage rate, these well pumps will need significant rehabilitation on average of once every 7 to 8 years. In addition, electrical systems should be replaced every 30 years. This requirement is due to advances in electrical systems over time. These advancements make older components obsolete and replacement parts become difficult to obtain after 20 to 30 years of operation. CIP budgeting tables for the existing Gonzales well field indicate recommended replacement schedules for the pumps, motors, and electrical. In addition, the schedules indicate the recommended replacement or upgrades to other components of the well system such as flow meters, valves, and other components. These improvements are considered in the cost estimate. SECTION 3 - STORAGE Water storage tanks often represent a large expenditure for maintenance which includes re- coating. This is particularly true of those storage tanks constructed of steel. Welded steel storage tanks should be re- coated every 10 to 12 years on average. In general, a welded steel storage NOM Tte ,1 S LG Weil IP � S rr 01 Gr vn f : Pump Specific Ufil ,Nu N=,- "retf t¢: torurnpir►g "., '.''Ui Abu �tf Max e.; t v1` "(000, � .." 11ttp:.,.. ; =lftrj ,:- (psi) 9 469 330 280 44 223 107 27 2048 10 450 330 280 37 211 119 31 2052 11 374 330 280 23 159 171 49 2070 12 448 330 280 47 200 130 35 2056 A minimum of about 30 feet of water is required over the pump bowl to provide for safe operation of each pump. As shown in Table 2.1 above, many of the original eight pumps in the system currently have between 36 and 60 feet of water above the intake (August 2020) with Well 6 being the least at only 34 feet of water above the pump when operating. At the average rate of 3 feet of static water loss per year, this well has about 3 years before water level becomes critical. As part of the O &M budget, it is recommended to retrofit each of the original water wells (starting with Well 6) with new pumps with a setting of around 360 feet msl to upgrade their production from 1,250 gpm to 1,500 gpm and to allow for future draw down of the aquifer. The upgrades for these pumps will require replacing the pumping unit with a new 1,500 gpm unit, replacing the motor with a new larger motor for the increased pumping and head requirements, and replacing starters and components. Since many starters and associated electrical components for the original eight wells are 20 years in age, they are approaching the end of their useful life. Well pumps typically have an expected life of around 30 years. However, due to their high usage rate, these well pumps will need significant rehabilitation on average of once every 7 to 8 years. In addition, electrical systems should be replaced every 30 years. This requirement is due to advances in electrical systems over time. These advancements make older components obsolete and replacement parts become difficult to obtain after 20 to 30 years of operation. CIP budgeting tables for the existing Gonzales well field indicate recommended replacement schedules for the pumps, motors, and electrical. In addition, the schedules indicate the recommended replacement or upgrades to other components of the well system such as flow meters, valves, and other components. These improvements are considered in the cost estimate. SECTION 3 - STORAGE Water storage tanks often represent a large expenditure for maintenance which includes re- coating. This is particularly true of those storage tanks constructed of steel. Welded steel storage tanks should be re- coated every 10 to 12 years on average. In general, a welded steel storage NOM tank begins to rapidly deteriorate after 12 years unless re- coated. As part of the welded steel coating, all interior wetted components such as walls, floors, and roof require sandblasting to a near white condition prior to coating. While exterior components do not require this level of surface preparation, they generally need to be shielded to protect from blast materials being blown by the winds. Both of these requirements make re- coating of welded steel components an expensive operation. While having their own operational issues, concrete tanks generally do not need re- coating for maintenance. They are, however, generally coated on the exterior for aesthetic purposes and those exterior coatings generally last about 20 years. Exterior coating on concrete tanks is for aesthetic purposes and not required for protecting the tank. SSLGC currently has two steel tanks which were last coated in 2015. They will be due for re- coating in 2027. The interior of these tanks should be checked annually to verify that coatings have not been compromised and if any spot repairs are required to ensure full life. Based on the average coating life and life of other components, O &M CIP budgets were prepared and shown on the CIP tables. It is difficult to determine when the operation and maintenance requirements for particular external components of tanks is required such as hatches, valves, etc., so a general recommendation is made for these units. SECTION 4 - ROADS SSLGC currently has one major road in Gonzales County extending from County Road 114 to the WTP site. The road is some 6,800 feet long and has a Hot -Mix Asphaltic Concrete (HMAC) surface. The HMAC surface will oxidize and deteriorate with age. The surface not only provides for a smooth driving surface, but it also serves to protect the base from moisture and subsequent damage. To protect the driving surface and extend the life, it is recommended to seal coat the surface at least once every 8 to 10 years. The driving surface is now around 7 years old and will need a seal coat. While the road is not a mechanical component, this cost is shown on the Final CIP Breakdown. SECTION 5 - PUMP STATIONS SSLCC has four pump stations (two at the WTP site and two at the BPS). These pump stations provide a critical operation of water conveyance. Like the well pumps, many of the high service pumps operate 24 hours a day to provide adequate water. This is a heavy demand and use. : Also like the well pumps, SSLGC can expect, on average, to perform major repairs to two high service pumps per year based on the 15% rule of thumb for mechanical equipment. These repairs are expensive due to the size of this equipment. Pump components generally require major renovation at least once every 10 years of operation. The pump and motor along with electrical components should be replaced at 30 years of life. SECTION 6 - WTP SSLGC operates two water treatment plants (WTP) for iron removal. One is a gravity filter plant and one is a pressure filter plant. While they both provide a similar service (i.e., iron removal), they are very different in terms of capital maintenance requirements. The pressure filter plant has 12 pressure filter vessels. Each pressure filter is 10 feet in diameter and 42 feet in length and constructed of steel with four filter cells per unit. Like the steel ground storage tanks, these filters require re- coating every 12 years on average. Cost of coating for these filters is extremely expensive due to space limitations and the necessity to remove all filter media to access the interior of these tanks. Once filter media is removed, it must be replaced with new media which represents a significant portion of the cost. In addition, each steel filter has four compartments, each compartment with its own set of control valves. With this number of compartments, it is akin to operating a total of 48 filters. Therefore, there are a significant number of control valves associated with this system. Due to the presence of sulphate reducing bacteria (SRB) introduced with the SAWS well field, stainless steel components of these valves used to offset the effects of low pH, were compromised and should be replaced to ensure proper operation. Filters will soon require re- coating. Control valves should be replaced during this re- coating. As such, it is recommended in this CIP to begin this process with 3 units per year for the next four years. The gravity filter plant has a total of six filters or a sixth of the pressure filter plant. Therefore, there are significantly less control valves in this system. In addition, the gravity units do not require re- coating and require less maintenance if properly operated. SECTION 7 - CHEMICAL FEED Chemical feed systems have relatively low maintenance. It is critical to observe chemical storage tanks. Due to the extreme pH of the chemicals used in the system, these tanks have an expected life of 15 to 20 years. .MS: SECTION 8 - SCADA While HEI updates SCADA programming and basic components regularly, major upgrades should be made at the same time major improvements such as well pumps and electrical components are performed. Like electrical components, SCADA systems are evolving. After 20 to 25 years, these systems and components become outdated making replacement parts difficult to obtain. HEI has performed a good service to SSLGC in that SCADA components in this system are "off - the- shelf' components versus proprietary components as seen in many similar systems. This means that components for SSLGC's SCADA system are readily available from supply houses, which usually allows the system to operate longer without major renovation. For purposes of this report, it is assumed that major renovation of the SCADA system will coincide with other major improvements at the respective sites. SECTION 9 - PIPELINE Pipelines represent a relatively low maintenance component of the system. These components have an expected life of around 50 to 60 years. However, there are certain individual components of the pipeline network which require attention and maintenance as follows: 1. Cathodic Protection System 2. Air Valves 3. Shut -off Valves 4. Drain Valves The original AWWA C303 transmission pipeline was installed in 2000. Initially, the C303 pipe did not have cathodic protection (the reason is unknown). However, the initial pipeline joints were bonded with clips as recommended by the pipe manufacturer. In 2008, the lack of a cathodic protection system (CPS) was identified. It was recommended to install a CPS on the C303 pipeline. SSLGC hired Elk Engineering to install a CPS. However, Elk Engineering testing indicated that less than 10% of the pipeline had continuity at that time. Further testing identified that the initial clips installed on the pipe joints had corroded and failed. Elk Engineering recommended that all joints (over 7,000 in total) on the pipeline be excavated and be re- connected using jumper wires with Cad - welds. Based on that recommendation, SSLGC authorized Corrpro to excavate and bond joints, and place a CPS on the pipeline from the WTP in Gonzales County to the City of Seguin and the BPS (Phase 1). Corrpro completed this work in 2017. SSLGC contracted with Corrpro to perform annual maintenance on the rectifier system on this portion of the pipeline. The status of that maintenance is unknown. 7 of 8 After completion of Phase 1, Phase 2 was initiated for the pipeline from the BPS to Schertz. The initial portion of Phase 2 (bonding of the joints) was performed. It was decided to install the CPS on this portion of the pipeline with the parallel pipeline (currently under construction) to save money and to allow for coordination of the systems. It is our understanding that the General Contractor, Garney Company, is again using Corrpro to perform this work. SSLGC should continue to utilize a contract with Corrpro, or a similar company, to perform routine maintenance on the rectifier system on both Phase 1 and Phase 2 to ensure proper performance of these systems. Pipeline O &M costs are the most difficult to evaluate and determine. The life of valves, which are the most vulnerable portion, is extremely variable. SSLGC should begin an active valve inspection and replacement program. For ARVs, SSLGC staff is capable of both determining if the ARV is functional and replacing the ARVs if defective. For drain valves and isolation valves, these should be exercised regularly to keep them in best operational condition and determine if they are defective and in need of replacement. SECTION 10 - SUMMARY Since the SSLGC system is aging, many components will soon need to be replaced or renovated. Some of the major items will be: 1. Renovation of pressure filters including painting, valve replacement, and refurbishment. 2. Lowering and replacement of water well pumps in the original eight water wells. Also includes replacement of electrical starters and gear to update and accommodate the larger required motors. 3. Painting of the two steel ground storage tanks. A recommended 10 -year CIP for O &M needs is included at the end of the tables with a breakdown by year for each recommended renovation or replacement. In addition, a 20% contingency has been added for contingencies and soft costs associated with each item. The 20% contingency should be added to each line item for the final cost of each line item. Implementation is needed to keep the system in proper working condition. CIP O &M budgeting averages a little less than $1,000,000 annually over the 10 -year period with the highest year occurring when steel storage tanks require recoating. As previously stated, there are no absolutes in projecting usable life of these components. There will likely be some changes in the projected schedule. However, it is certain that each of these components, as identified in this CIP, will need attention in the next 10 years to maintain optimum production for SSLGC. E-3 MS.* Item Priority Description Estimated Project Cast Source of Funds Year Needed CVLGC Bonds Impact Fees Local Repair/Replacement SWIFT/impact Fees Future Development Fund Rate Stabilization 13 Brackish Wilcox Project $ 28,000,000 Bonds 2027 Amount needed $53,328,750 $28,000,000 $ 3,601,000 $630,000 $ 5,215,000 $ 69,504,000 8 Parallel 42" Pipeline $ 32,138,750 CVLGC 2026 Curr M Ba3.ance $ 6,514,585 $ 7,685,278 $ 3,626,871 $ 1,549,325 9 Expand Guadalupe WTP $ 18,000,000 CVLGC 2026 10 Add 2 Booster Pumps at Guadalupe WTP $ 890,000 CVLGC 2026 Surplus (deficit) $ 2,913,585 $ 2,470,278 12 BPS Improvements $ 2,300,000 CVLGC 2027 1 WTP Office Complex $ 573,000 Impact Fees 2019 2 SE Schertz Quadrant Improvements $ 2,363,000 Impact Fees 2019 5 Wilcox Test Wells for Guadalupe Project $ 665,000 Impact Fees 2019 11 Additional Surge ank $ 630,000 Local 2027 6 Guadalupe River Bridge Crossing Rehab $ 332,000 Repair /Replacement 2019 7 Rehab Pressure Filters $ 4,883,000 Repair /Replacement 2022 3 Guadalupe Project $ 36,561,000 SWIFT /Impact Fees 2019 4 Parallel 36" Pipeline $ 32,943,000 SWIFT /Impact Fees 2019 Total $ 160,278,750 Well Field Location Year Pump Installed Motor Horsepower Year for Pump Upgrade Year for Pump Replacement Cost Pump Replacement Year Motor Installed Year Motor Replacement Cost Motor Replacement Wellfield Gonzales Well 2000 150 2029 2029 $360,000.00 2000 2029 $37,000.00 Well 2000 150 2038 2030 $360,000.00 2000 2030 $37,000.00 Well 2000 150 2053 2030 $360,000.00 2000 2030 $37,000.00 Well 2000 150 2035 2030 $360,000.00 2000 2030 $37,000.00 Well 2001 150 2030 2030 $360,000.00 2001 2030 $37,000.00 Well 2001 150 2024 2024 $360,000.00 2001 2024 $37,000.00 Well 2004 150 2031 2031 $360,000.00 2004 2031 $37,000.00 Well 2004 150 2028 2028 $360,000.00 2004 2028 $37,000.00 Well 2008 200 2048 2038 $360,000.00 2008 2038 $37,000.00 Well 10 2008 200 2052 2038 $360,000.00 2008 2038 $37,000.00 Well 11 2008 200 2070 2038 $360,000.00 2008 2038 $37,000.00 Well 12 2008 200 2056 2038 $360,000.00 2008 2038 $37,000.00 Gonzales collection pipeline 2000 -2008 Wellfield Guadalupe Well 2022 75 NA 2050 $250,000.00 2022 2052 $26,000.00 Well 2022 75 NA 2050 $250,000.00 2022 2052 $26,000.00 Well 2022 75 NA 2050 $250,000.00 2022 2052 $26,000.00 Well 2022 75 NA 2050 $250,000.00 2022 2052 $26,000.00 Well 2022 75 NA 2050 $250,000.00 2022 2052 $26,000.00 Well 2022 75 NA 2050 $250,000.00 2022 2052 $26,000.00 Well 11 2022 150 1 NA 2050 1 $300,000.00 2022 2052 $36,000.00 Guadalupe collection pipeline 2022 Valves Item Valve Quantity Valve Size Year Installed Year Replacement Needed Cost Pressure Filters Inlet Valve 48 8" 2001 2022 -2028 $172,800.00 Valve 48 12" 2001 2022 -2028 $249,600.00 Valve 36 4" 2001 2022 -2028 $68,400.00 Rate Control Valve 12 12" 2001 2022 -2028 $94,800.00 Effluent Valve 4 30" 2001 2022 -2028 $112,000.00 Bank Simul. Valve 41 8" 2001 2022 -2028 $14,400.00 Bank Filter to Waste Valve 4 8" 2001 2022 -2028 $14,400.00 $726,400.00 HSP1 HSP1 Gate Valves 4 14" 2001 2035 $38,000.00 HSP1 Check Valves 4 14" 2001 2035 $38,000.00 Gravity Filters BW Inlet valves 6 30" 2015 2040 $168,000.00 Waste valves 6 30" 2015 2040 $168,000.00 Effluent Valves 61 12" 2015 2040 $47,400.00 Control Valve 11 36" 2015 2040 $40,000.00 High Service Pumps Location HP gpm Pump Year Installed Pump Year Replace Pump Cost Motor Installed Motor Year Replace Motor Cost Starter Year Install Starter Year Replacement Starter Cost HSPS 1 1 500 3,900 2001 2031 $120,000.00 2001 2031 $50,000.00 2016 2046 $67,000.00 2 500 3,900 2001 2031 $120,000.00 2001 2031 $50,000.00 2016 2046 $67,000.00 3 500 3,900 2001 2031 $120,000.00 2001 2031 $50,000.00 2016 2046 $67,000.00 4 500 3,900 2008 2038 $120,000.00 2008 2038 $50,000.00 2016 2046 $67,000.00 Empty Empty Empty HSPS 2 1 500 3,9001 2015 2045 $130,000.00 2015 2045 $50,000.00 2015 2045 $67,000.00 2 500 3,900 2015 2045 $130,000.00 2015 2045 $50,000.00 2015 2045 $67,000.00 3 500 3,900 2015 2045 $130,000.00 2015 2045 $50,000.00 2015 2045 $67,000.00 4 500 3,900 2015 2045 $130,000.00 2015 2045 $50,000.00 2015 2045 $67,000.00 BPS 1 1 350 2,500 2001 2031 $95,000.00 2001 2031 $42,000.00 2001 2031 $56,000.00 2 350 2,500 2001 2031 $95,000.00 2001 2031 $42,000.00 2001 2031 $56,000.00 3 350 2,500 2001 2031 $95,000.00 2001 2031 $42,000.00 2001 2031 $56,000.00 4 350 2,500 2008 2038 $95,000.00 2008 2038 $42,000.00 2008 2038 $56,000.00 5 350 2,500 2012 2042 $95,000.00 2012 2042 $42,000.00 2012 2042 $56,000.00 BPS 2 1 M 2,250 18,000 2015 2045 $290,000.00 2015 2045 $190,000.00 2015 2045 $240,000.00 2 2,250 18,000 2015 2045 $290,000.00 2015 2045 1 $190,000.001 2015 1 2045 1 $240,000.00 SCADA System Location Year Installed Year Replacement Replacement Cost SCADA WTP 1 2015 2040 $130,000.00 Well 2000 2029 $30,000.00 Well 2000 2030 $30,000.00 Well 2000 2030 $30,000.00 Well 2000 2030 $30,000.00 Well 2001 2030 $30,000.00 Well 2001 2024 $30,000.00 Well? 2004 2031 $30,000.00 Well 2004 2028 $30,000.00 Well 2008 2038 $30,000.00 Well 10 2008 2038 $30,000.00 Well 11 2008 2038 $30,000.00 Well 12 2008 2038 $30,000.00 BPS 2015 2040 $45,000.00 Surge Tank 2015 2040 $41,000.00 Terminus 1 (Schertz 1) 2015 2040 $30,000.00 Terminus 2 (SAWS) 2015 2040 $30,000.00 Terminus 3 (Schertz 2) 2021 2050 $30,000.00 Terminus 4 (Seguin) 2014 2039 $30,000.00 Filters Item Capacity Material Date Completed Painting Needed Rehab Needed Painting Cost Media Replacement Cost Pressure Filters Filter 1 0.03 Steel 2001 2023 2023 $48,000.00 $72,000.00 Filter 2 0.03 Steel 2001 2023 2023 $48,000.00 $72,000.00 Filter 3 0.03 Steel 2001 2023 2023 $48,000.00 $72,000.00 Filter 4 0.03 Steel 2001 2024 2024 $48,000.00 $72,000.00 Filter 5 0.03 Steel 2001 2024 2024 $48,000.00 $72,000.00 Filter 6 0.03 Steel 2001 2024 2024 $48,000.00 $72,000.00 Filter 7 0.03 Steel 2008 2022 2022 $48,000.00 $72,000.00 Filter 8 0.03 Steel 2008 2022 2022 $48,000.00 $72,000.00 Filter 9 0.03 Steel 2008 2022 2022 $48,000.00 $72,000.00 Filter 10 0.03 Steel 2015 2026 2025 $48,000.00 $72,000.00 Filter 11 0.03 Steel 2015 2026 2025 $48,000.00 $72,000.00 Filter 12 0.03 Steel 2015 2026 2025 $48,000.00 $72,000.00 Gravity Filters Filter 13 Concrete 2015 NA 2040 NA $125,000.00 Filter 14 Concrete 2015 NA 2040 NA $125,000.00 Filter 15 Concrete 2015 NA 2040 NA $125,000.00 Filter 16 Concrete 2015 NA 2040 NA $125,000.00 Filter 17 Concrete 2015 NA 2040 NA $125,000.00 Filter 18 Concrete 2015 NA 1 2040 1 NA 1 $125,000.00 Storage Tanks Location Capacity Material Date Completed Painting Needed Rehab Needed Painting Cost Rehab Cost WTP Clearwell 1 2.0 Steel 2002 2027 2027 $210,000.00 $32,000.00 WTP Clearwell 2 2.0 Concrete 2012 2032 2032 $90,000.00 $25,000.00 WTP Clearwell 3 2.5 Concrete 2014 2034 2034 $60,000.00 $26,000.00 BPS Ground Storage 1 4.6 Concrete 2012 2032 2032 $158,000.00 $37,000.00 BPS Ground Storage 2 2.0 Steel 2003 2027 2027 $340,000.00 $42,000.00 Surge Tank 2.0 Concrete 2012 2032 2032 $100,000.00 $28,000.00 Pressure Tank (BPS) 1 0.021 Steel 1 2015 1 2027 1 2027 1 $51,000.001 $14,000.00 Transmission Pipelines Item 42" Pipeline 1 42" Pipeline 2 36" Pipeline 1 36" Pipeline 2 30" Pipeline 18" Pipeline 18 miles 18 miles 21.3 miles 21.3 miles 3.9 miles 2.2 miles Isolation Valves $400,000.00 $400,000.00 $350,000.00 $350,000.00 $100,000.00 $60,000.00 Drain Valves $45,000.00 $45,000.00 $48,000.00 $50,000.00 $20,000.00 $10,000.00 Air Release Valves $72,000.001 $72,000.00 $84,000.00 $84,000.001 $32,000.00 $12,000.00 Cathodic Protection $60,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 10 YEAR O &M CIP PLAN Item 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 Road Seal Coat $64,000.00 Well #6 Lowering $397,000.00 Well #8 Lowering $408,910.00 Well #1 Lowering $421,177.30 Well #5 Lowering $433,812.62 Well #7 Lowering $446,827.00 Well #4 Lowering $460,231.81 Well #2 Lowering $474,038.76 Well #3 Lowering $488,259.92 HSPS 1 Rehab $646,052.74 BPS1 Rehab $755,463.67 Well #6 SCADA Replacement $30,000.00 Well #8 SCADA Replacement $30,900.00 Well #1 SCADA Replacement $31,827.00 Well #5 SCADA Replacement $32,781.81 Well #7 SCADA Replacement $33,765.26 Well #4 SCADA Replacement $34,778.22 Well #2 SCADA Replacement $35,821.57 Well #3 SCADA Replacement $36,896.22 Filters #7 - #9 Painting $432,000.00 Filters #1- #3 Painting $444,960.00 Filters #4 - #6 Painting $458,308.80 Filters #10 - #12 Painting $515,830.59 Filters #7 - #9 Valves $181,600.00 Filters #1 - #3 Valves $187,048.00 Filters #4 - #6 Valves $192,659.44 Filters #10 - #12 Valves $198,439.22 Pressure Tank Painting (BPS) $73,158.07 WTP Clearwell 1 Painting $272,373.13 BPS Tank 2 Painting $429,944.37 Annual Cathodic Protection $25,000.00 $25,000.00 $25,000.00 $38,000.001 $38,000.00 $38,000.00 $38,000.00 $38,000.00 $38,000.00 $38,000.00 Replace ARVs $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 Replace Drain Valves $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $12,000.001 $12,000.00 $12,000.00 $12,000.00 $12,000.00 Replace Isolation Valves $35,000.00 $35,000.00 $35,000.00 $35,000.00 $35,000.00 $35,000.00 $35,000.00 $35,000.00 $35,000.00 $35,000.00 Contingencies and Soft Costs $226,520.00 $245,563.60 $239,194.51 $154,006.73 $375,379.68 $120,002.01 $122,972.07 $126,031.23 $150,210.55 $172,092.73 Annual Recommended O &M CIP Amount $1,359,120.00 $1,473,381.60 $1,435,167.051 $924,040.38 $2,252,278.11 $720,012.04 $737,832.40 $756,187.37 $901,263.29 $1,032,556.41 • 1 MLW Resolution # SSLGC R21 -17 SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION STATE OF TEXAS COUNTY OF GUADALUPE A RESOLUTION APPROVING AND AUTHORIZING THE USE OF MONIES BY SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION FROM THE REPAIR AND REPLACEMENT FUND AND /OR THE OPERATING FUND FOR THE ANNUAL CONTRACT FOR HIGH SERVICE PUMP REPAIR, MACHINERY & TECHNICAL SUPPORT SERVICE WITH PEERLESS EQUIPMENT IN THE AMOUNT UP TO $500,000.00 FOR THE PERIOD OF OCTOBER 1, 2020 THROUGH SEPTEMBER 30, 2021 WITH THE OPTION FOR FOUR ADDITIONAL ONE -YEAR EXTENSIONS AND THAT EXPENDITURES DURING SUCH EXTENSIONS ARE PURSUANT TO AND CONTINGENT UPON SSLGC BOARD APPROVAL OF SUBSEQUENT YEARS' BUDGETS WITH A LINE ITEM FOR SUCH EXPENDITURES; AUTHORIZING THE GENERAL MANAGER OR THEIR DULY APPOINTED DESIGNEE TO EXECUTE A CONTRACT WITH PEERLESS EQUIPMENT WHEREAS, the Schertz /Seguin Local Government Corporation (SSLGC) Board recognizes the immediate requirement for the repair /replacement of High Service Pumps in the system; and WHEREAS, on September 4, 2019, the San Antonio Water System approved the award of Bid No. 19 -7033 for High Service Pump Repair, Machining & Technical /Field Support Service with Peerless Equipment for the period of September 4, 2019 through December 31, 2020 with four additional one -year renewals; and WHEREAS, on October 21, 2020, the San Antonio Water System and Peerless Equipment mutually agreed to a contract extension from January 1, 2021 through December 31, 2021 with all purchases subject to the terms and conditions of the applicable bid documents; and WHEREAS, through Government Code, chapter 791 and the Interlocal Participation, SSLGC can acquire the goods and services in the San Antonio Water System Bid No. 19 -7033, at the prices stated in the bid, and may enter into a separate contract directly with Peerless Equipment for the period of September 4, 2019 through December 31, 2020, as extended and up to four additional one -year extensions; and WHEREAS, this resolution authorizes funding from the Repair and Replacement fund and /or the Operating Fund for Fiscal Year 2021 in the amount not to exceed $500,000.00; and WHEREAS, the contract includes the availability of four one -year extensions, however, staff will return to the Board for approval',of future contract extensions and funding as part of the annual budget process; and WHEREAS, the SSLGC Board acknowledges the intended use of the monies in the Repair and Replacement Fund to be for such conditions; and WHEREAS, the Schertz /Seguin Local Government Corporation (SSLGC) utilizes the City of Seguin's Purchasing Department through the Management Services Agreement and repair items greater than $50,000.00 are normally submitted to the SSLGC Board before the vendor is authorized to pursue a repair, the use of this annual contract and authorization will allow SSLGC General Manager or their appointed designee to authorize the vendor to proceed with repairs greater than $50,000.00 as long as the repair line items are within the confines of the contract documents and such repairs must be ratified by the SSLGC Board after successful repair and installation of equipment; and NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION: 1. The use of monies from the Repair and Replacement Fund for the purpose of the Annual Contract" for High Service Pump Repair, Machining & Technical /Field Support Service with Peerless Equipment in the amount up to $500,000.00 is hereby approved and adopted. 2. The General Manager is authorized to enter into a contract with Peerless Equipment in accordance with the Bid Documents approved by SAWS pursuant to the interlocal purchasing agreement. 3. The Schertz /Seguin Local Government Corporation authorizes and directs! the City of Seguin Purchasing Department to process these repair purchase orders greater than $50,000.00 such that they are ratified by the SSLGC Board after successful repair and installation of equipment. Passed and approved this the 20`' day of May 2021. Dudley Wait, President Robin Dwyer, Assistant Secretary Peerless Equipment 313 Hwy 90 East Hondo, TX 78861 CONTRACT AGREEMENT EXTENSION Subject: San Antonio Water System Contract Extension Agreementfor High Service Pump Repair, Machining & Technical /Field Support Service SAWS Bid No. 19 -7033 Extension #1 of 4 Extension Period: January 1, 2021 through December 31, 2021 To Whom It May Concern: The San Antonio Water System and Contractor mutually agreed to Contract Extension. All purchases made under this Contract Agreement will be subject to the terms and conditions of the applicable bid documents. Purchase order(s) will be issued by the using department as they require items listed on the contract. Please reference purchase order on all submitted invoices. This letter constitutes an agreement between your company and SAWS, which includes all terms and conditions such as billings, delivery locations, and price changes. Any requests for changes to the Contract Agreement, including items, pricing, etc. must be in writing. Approved changes will be via a written Change Order. Please show each newly generated Purchase Order No. on all invoices submitted during the period of the contract. It is very important for both your company and SAWS that all invoices indicate a "Ship To" location or have some indication of who placed the order or that the signature of the employee signing for receipt of the item is legible so that it can be read (if necessary, please have the employee also print their name). If you have any questions, please feel free to contact me. Sincerely, �r f 9tf'�I A eo U Yvonne C. Torres, CPSM, C.P.M. Director SAWS Purchasing Division (210) 233 -3821 Yvonne. TorresCa�saws.org To report suspected ethics violations impacting the San Antonio Water System, please call 1 -800- 687 -1918. 2800 US Hwy, 281 North * P.O. Box 2449 San Antonio; TX e 78298- 2449'# www.saws.org Ad *b S$ ") T- a).ac /$ *) NO (b -v CBJCHBCAABAASbO !,OvWMTa$VK,�%MI # *0'v6,SZX -X.,� Extension Letter Final Audit Report "Extension Letter" History tl Document created by Rosie Baiza (Rosie.Baiza@saws.org) 2020-10-21 - 6:30:08 PM GMT- IP address: 70.123.252.216 Document emailed to Yvonne Torres (yvonne.torres@saws.org) for signature 2020-10-21 - 6:30:52 PM GMT 'I Email viewed by Yvonne Torres (yvonne.torres@saws.org) t 2020-10-21 - 10:00:31 PM GMT- IP address: 96.8.128.57 (kt Document e-signed by Yvonne Torres (yvonne.torres@saws.org) Signature Date: 2020-10-21 - 10:00:51 PM GMT - Time Source: server- IP address: 96.8.128.57 Agreement completed. 2020-10-21 - 10:00:51 PM GMT L —� %ton, Adobe Sign system San 4 Antonio Water System Oct 20, 2020 Peerless Equipment 313 Hwy 90 East Hondo, TX 78861 CONTRACT AGREEMENT CONCUR Reference: San Antonio Water System Contract Agreement for High Service Pump Repair, Machining &Technical /Field Support Service SAWS Bid No. 19 -7033 Extension #: 1 of 4 Proposed Extension Period: January 1, 2021 through December 31, 2021 To Whom It May Concern; The San Antonio Water System is currently using the above referenced Contract Agreement with your company. The Contract Agreement contains an available extension period which we would like to execute. Please indicate your willingness to extend by specifying your concurrence, signing and dating this letter, and returning it to me within 7 days. Your prompt response would be appreciated. If you have any questions, please contact me by phone or email shown below. Insurance certificate is required with the concurrence of this letter Sincerely, Anthony Rubin Contracting & Purchasing Specialist SAWS Purchasing Dept. (210) 233 -3815 anthony.rubin @saws.org Q Concur Q Do Not Concur KENT TRUETT Authorized Signature KENT TRUETT Printed Name Oct 20, 2020 Date 210 - 434 -7867 Phone No. kent @peerlessequipment.com E -Mail Yes No To report suspected ethics violations impacting the San Antonio Water System, please call 1 -800- 687 -1918. 2800 U,S Hwy. 281 North - P.O. Box 2449 - San Antonio, TX a 78298 -2449 * www.saws.org Ad *b S$ ") T- a).ac /$ *) N4(b 4, CBJCHBCAABAAMTS00cTRMbUNw, *w)WX!,cKHcM3CG1 Concur Letter Final Audit Report "Concur Letter" History Document created by Rosie Baiza (Rosie.Baiza@saws.org) 2020-10-20 - 1:39:00 PM GMT- IP address: 70.123.252.216 E:T Document emailed to Anthony Rubin (anthony.rubin@saws.org) for signature 2020-10-20 - 1:39:14 PM GMT Email viewed by Anthony Rubin (anthony.rubin@saws.org) 2020-10-20 - 8:28:27 PM GMT- IP address: 96.8.132.79 Document e-signed by Anthony Rubin (anthony.rubin@saws.org) Signature Date: 2020-10-20 - 8:28:38 PM GMT - Time Source: server- IP address: 96.8.132.79 Document emailed to KENT TRUETT (kent@peerlessequipment.com) for signature 2020-10-20 - 8:28:39 PM GMT nk Email viewed by KENT TRUETT (kent@peeriessequipment.com) 2020-10-20 - 8:34:58 PM GMT- IP address: 207.140.198.178 ,l Document e-signed by KENT TRUETT (kent@peerlessequipment.com) Signature Date: 2020-10-20 - 8:37:41 PM GMT - Time Source: server- IP address: 207.140.198.178 144) Agreement completed. 2020-10-20 - 8:37:41 PM GMT I —�< Adobe Sign system San Antonio walep CONTRACT AGREEMENT System FORMAL AWARD September 23, 2019 U,S i"',Ay, 121 P B 2,1 S TX * 7 E3298-24` 9 I E 2 1000 6 "zt w 00 .6 U -:5 00 0 r- cr 0 U en 0 wl = UNIT PRICE 80.00 120.00 TOTAL 1,600.00 2,400.00 UNIT PRICE 80.00 WOO TOTAL 32,000.00 ROOM UNIT PRICE 80.001 120.00 TOTAL 1.600.001 2,400.00 UNIT PRICE WOO 80.00 TOTAL 32,000.00 32,000M UNIT PRICE 110x00 120.00 TOTAL 1,600.00 2,400.00 UNIT PRICE 80.00 80.00 0 TOTAL 6,400.00 6,400,00 UNIT PRICE 80.00 120.00 TOTAL 800.00 1,200.00 TOTAL 156,000.00 158,800M 25,000.00 25,000.00 % Markup 171® 15% TOTAL 29,250.00 28,750.00 20,000.00 20,000M % Markup 0 15% TOTAL 23,400.00 BOOM TOTAL 52.650.00 51,750,00 I F281-629 (Rev, 5/92) 19-7033 UNIT PRICE 75.00 $4.00 TOTAL 9,000.00 10,080.00 0 UNIT PRICE 75.00 E 126.00 z TOTAL 3,000.00 U '5 00 0 5,040.00 U E X E UNIT PRICE 75.00 =$ U $4.00 TOTAL 3,000.00 3,360.00 0 c+z z m , < UNIT PRICE 75.00 126.00 NIT PRICE 80.00 80.00 750.00 OTAL 32,000.00 32,000.00 TOTAL NIT PRICE 80.00 120.00 19,740.00 DTAL 1,600.00 2,400.00 5,000.00 DTAL 33,600.00 34,400.00 % Markup 10% 15% 70,000.00 70,000.00 5,500.00 Markup 10% 15% DTAL 77,000.00 80,500.00 20,000.00 20,000.00 10,000.00 10,000.00 10% Markup 10% 15%j 22,000.00 XAL 119000.00 11 4500M UNIT PRICE 75.00 $4.00 TOTAL 9,000.00 10,080.00 0 UNIT PRICE 75.00 126.00 z TOTAL 3,000.00 5,040.00 UNIT PRICE 75.00 $4.00 TOTAL 3,000.00 3,360.00 UNIT PRICE 75.00 126.00 TOTAL 750.00 1,260.00 TOTAL 15,750.00 19,740.00 5,000.00 5,000.00 % Markup 10% 15% TOTAL 5,500.00 5,750.00 20,000.00 20,000.00 % Markup 10% 15% LoTAL 22,000.00 23,000.00 UNIT PRICE 200.00 350.00 TOTAL 1,000.00, 1,750.00 5 co ro 0 I 0 rn 0 z F281 -629 (Rev. 5/92) 19 -7033 TOTAL 5349250.00 534,$40,00 SAN ANTONIO WATER SYSTEM X 2449 FIRST PERIOD AWARD AMOUNT FOR 16 MONTHS 712,333.33 SAN ANTONIO, X 9, TABULATION OF BIDS EXTENSION 5349250.00 PROPOSAL Annual Contract for High Service Pump Repair, Machining, and Technical /Field FOR Support Services 534,250.00 � � TIME& (July 1, 2019 through December 31, 2020) E" 0 IDATE:. 3:00 p.m., May 30, 2019 534,250.00 ITEM NO (DESCRIPTION AND APPROXIMATE QUAWITY 534,250. 00, a, En M in TOTAL GROUP 5111 TOTAL 20,500.00 30,500.00 Allowance and Markups f ®r Pump Replacement, including shipping, Cost-Plus markup. 100,000.00 100,000.00 Inv ®ice parts and materials. Pump Replacement Allowance % Markup 17% 20% 1 Ile iaee errt Paana s TOTAL 117,000.00 120,000.00 TOTAL GROUP G TOTAL 117 ,000,00 120,000,00 ice. t K Odessa Pumps Peerless Equipment Demandstar Pump Power SAWS Website Smith Pump Weisinger aI� � 0 O ti M r TOTAL BID AMOUNT GROUPS I THROUGH G TOTAL 5349250.00 534,$40,00 FIRST PERIOD AWARD AMOUNT FOR 16 MONTHS 712,333.33 EXTENSION I EXTENSION 5349250.00 EXTENSION 2 EXTENSION 534,250.00 EXTENSION 3 EXTENSION 534,250.00 EX7 NSI N 4 EXTENSION 534,250. 00, ice. t K Odessa Pumps Peerless Equipment Demandstar Pump Power SAWS Website Smith Pump Weisinger aI� � 0 O ti M r r CERTIFICATE INTERESTED TI FORM 1 10f1 Complete Nos. 1- 4 and 6 if there are interested parties, OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing fors, and the city, state and country of the business entity's place Certificate umbers of business, 2019-535933 Peerless! Equipment Hondo, TX United States Date Filed: 2 Name of gove e entity ° ors a agency at is a party to the contract for-wWoh the -form is 09104/2019 being San Antonio Water System Date Acknowledged: 3 Provide the Identification number used by the governmental entity dr state agency to track or identify e contract, d provide `a description bf the services, goods, or other property to be provided under the contract Bid 1 ®7033 High Service Pump Contract Nature of interest Name of Interested Party City, State, Country (place of business) (check applicable) Corr llfng Intermediary Hatcher, Edwin Hondo, United States X 5 check only if there is NO Interested Party. UNSWORN DECLARATION is e birth My name and my date of is My address as m ( t) (City) (state) (zip e) (' untry) i declare under penalty f pe' °ury that the foregoing is e d correct. Executed in County; State of the day of , 20- nth (yeas) Signature of a tfadozed agent of contracting business en (Declarant) Forms provided by Texas Ethics Commission .at i .state, ,us Version V1.1.3a f7d SOUTHWEST ENGINEERS, INC. (SWE) zmploys »ew4«:gsi , State £ Texas licensed tofessional engineers of active status «>»>. �tm their Neal R. Goedrich, Senior Engineer Bachelor of Science 6 Mechanical Engineering a�� >««wa» :z »2: Licensed A : Engineer Z m.4?« �... : .�� ..� » .....,, w« »NO «2�< Utility Districts, r ©© SupplCorporations Municipalities. ©e» responsible for preliminary and final design, construction management »z«: has extensive experience in the hydraulic computer modeling : ». water distribution systems w a »ev®- © ®«�© long-range water studies ade is involved »c »c. Eric N. Schulze, P.E. Senio \� \ Office !»mom of Science Civil W111111110 \ :� cell has over 35y&wof«rk /\ act that new growth and on : —© also worked y »»zre¥ federal agencies such as the Texas Water Development Board and United States Department w Agriculture Rural Development a obtain funding for clients. . prt« :v ©»» »a preparing ®cost estimates and funding applications, writing engineering reports and environmental assessments, and coordinating with the agency throughout the funding process. In addition, w: — .aw» ® and certificate of convenience and necessity (CCN) applications. Jerry z Shepherd, ;2. Senior Engineer, Branch /\ Manager � ^ « ^ Headquarters Office Bachelor »+ ®< Science Ci Engineering \ y/ a.Jerry n responsible for immediate Quality 2 Bidders Equipment - COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS — AUTOMATIC STATUS WHEN REQUIRED IN A WRITTEN CONSTRUCTION CONTRACT — PRIMARY AND NONCONTRIBUTORY This endorsement modifies it insurance provided under the llo in : COMMERCIAL GENERAL LIABILITY COVERAGE FORM A. Section II is amended to d. Only applies while such ` written contract is include as an additional insured: in for 9. Any person or organization for whom you are B. With respect e insurance afforded to these performing operations en you and such itional insureds, the following ition person or organization have agreed in a ` written exclusions apply: contract at such on or organization be 1. This insurance o s not apply to "bodily i j °, added as an additional insured on your policy; property damage" or 'personal and advertising and injury' ` arising out of the rendering o, or the ® Any other person or organization you are failure o r n er, n ' professional architectural, required toad s an additional insure under engineering or surveying services in u in e . T preparing, approving, or failing the contract described i Paragraph above. prepare or a roe , s, shop Such e` on(s) or organization(s) " is< an additional opinions, r o s, surveys, el orders, insured only with respect to liability for "bodily change orders or drawings an injury," "property damage" or 'personal n specifications; r advertising injury" caused, in whole or in part, : b. Supervisory, inspection, architectural, a. Your acts or omissions; " or engineering or surveying ctiviti s. ® The acts or omissions o those acting on This exclusion applies even if the claims ins your e; any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or in' the performance of: monitoring of others by that ' insured, if the . your ongoing operations for the additional "occurrence" which caused the "oily injury" or insured; or "roe rty damage", ' or the offense which caused . „Your " for the ition l insured and the "personal n advertising injury", involved the included in the "products — completed rendering of, or the failure to render, any operations hazard" but only is professional architectural, 'engineering or surveying ) A written contract requires you to services. provide such coverage to - such . There is no coverage for the additional insured additional insured; an for "oily injury ' "roe damage" or () e very form to is is " personal n advertising injury" arising out of endorsement is attached provides the sole negligence of the additional insured or coverage for "oily injury" or "property a acting on the behalf of the itio' 1 damage" included within ' 'products- insur . completed operations hazard". However, if a" written contract requires you to However, t insurance or to such additional ' defend or indemnify the iio l insured for its sole negligence, ten t coverage r the insured described above: additional insured shall conform to what ` is . Only applies to the extent permitted by l required in such ri n b. Will not be broader than that ich you are 3. This insurance s n' t apply to "oily injury", required the n ct to rovi for such "prop " or"personal advertising "' additional insured. inju n sing out of y premises or work for which the iion I insured is specifically lise ® Only applies if "oily injury", "property s an additional insured on another damage" or "personal n v isin g endorsement attached to this coverage form. injury" takes place subsequent to execution of such t contract; and 750(1 1) Includes material of ISO Propoities, Inc. with Its permission. Page 1 of 2 J x C. With respect to the insurance o to these . The following is added to `r Insurance additional I insure s; the following is a to Condition supersedes any provision t the _ Section I — Limitcon The most we will pay on behalf of the additional insured is out of insurance: This insurance is primary to and will not seek ; 1. Required the contract descri in contribution from any other insurance av it I to Paragraph ®` or an additional insured under your policy provided 2. Available n r the applicable Limits of that: Insurance shown in the Declarations; The additional insured is s Named Insure whichever is l' ss, under such other insurance; n This endorsement shall not increase the lic I ) You have agreed in writing in contract that Limits of Insurance shown in the Declarations. this insurance oul be primary and would not seek ntri ution from any , other insurance available to the i ion l insured. E. I `other terms s conditions is " policy remain unchanged. G76(10 -13) Includes b ri of ISO Properties, Inc. with Its permission. Page 2 of 2 M-swirmn. •I • Bid Bond Uncapped ®text,doc Rev 1 A M m-" •. t. r BY: ReVecca J. Landry , A#tc ®in ®Factrr k_ Rev 1.1.06 SAWS - Leon Creek - November 1-, Description of Teardown & Inspection of Unit 1. The pump was tarn down and has several issues. . All of e bowls are in " e but have ' some pits on the OD of the bowls. However, the bowls are thick walled will re-used. interior of e bowls had very little e " are in oo sae. bronze ` bearings ` ' 'e replaced ' t e. 416SS bowl e' impellers had very little wear. The veins e° e`. impeller skirts l' be machined few thousandths we will machine '6 d bowls. We will have thicker bowl wear rings pinned into the bowls to accommodate for the few thousandths off of the impeller ' skirts. Thus, the bronze bowl wear rings and impellers will have the correct t le e when reassembled. 3. All of the column pipe ` will e replaced with new. It will be blasted and coated 113/01) coc ote 134. We will > have an integral spider welded into the spool piece stabilize the shaft. A new R3 chemical resistant e' bearing will be pressed into the bearing housing. All of the bolting -®l replaced with 304SS bolts and c" coc to 134. 4. All of the line shaft l shaft will e replaced with new 416SS shafting couplings. . There was a mechanical seal that was fitted isc e head that was ruined. It will e replaced with a new " mechanical e . The discharge head will ` be blasted and coated accordingly. If you ve any questions regarding this report ple contact: _- Kent Truett, Applications Peerless Equipment 210 -434 -7867 kent@peerlqs se tai ent.co S SAWS - Leon Creek y EXHIBIT A COMPENSATION SCHEDULE Group 1: Pump Tear-Down and Inspection Report (TIR) and Quote QTY Unit t Item + Descri tion Measu Large Pump TIR and Quote (250 IIP and greater) – Horizontal Pump 4 Each 1 $4,000.00 1 $16,000.00 Large Pump TIR and Quote (250 HP and greater) – Vertical Pump 2 Each $4x000.00 $8,000.OG 2 Small Pump TIR and Quote (less than 250 IIP) – Horizontal Pump Each T—S3,000.00 59,000.00 '3 Small Pump TIR and Quote (less than 4 250 HP) – Vertical Pump 2 Each $3,000.00 56,000.00 Pump Final Repair Report (FRR) Large FRR (250 HP and greater) 4 Each $250.00 Fs 1,000,00 5 horizontal Pmmn TOTAL GROUP I Group 2: Pump Repairs QTY Unit of Unit Extended Item Descri tion Measure Price Price Large Pump Repair Shop Labor (250 HP and greater) 1,000 Hours $80.00 $80,000.00 1 Horizontal Pump – Re2ular Time SERVICES AGREEMENT EXHIBIT A 05116/19 Page I o "6 SERVICES AGREEMENT Page 2 of 6 EXlIIBIT A 05/16/19 Large Pump Repair Shop Labor (250 HP and greater) 20 Hours $80.00 $1,600.00 2 Horizontal Pum — Overtime Large Pump Repair Shop Labor (250 HP and greater) 400 Hours 580.00 $32,000.00 3 Vertical Pum — Regular Time Large Pump Repair Shop Labor (250 HP and greater) 20 Hours $80.00 $1,600.00 4 Vertical Pum — Overtime Small Pump Repair Shop Labor (less than 250 HP) 400 Hours $50.00 $32,000.00 5 Horizontal Pum —Regular Time = ,. ti.�taup} Small Pump Repair Shop Labor (less than 250 HP) 20 Hours $80.00 $1,600.00 6 Horizontal Pum — Overtime Small Pump Repair Shop Labor (less than 250 HP) 80 Hours $80.00 $6,400.00 7 Vertical Pum — Regular Time Small Pump Repair Shop Labor (less - than 250 HP) 10 Hours $80.00 $800.00 8 Vertical Pum — Overtime TOTAL GROUP 2 $156,000.00 Group 3: Allowances and markups for Pump Replacement and Pump Repairs Parts and Materials, including shipping. Cost -Plus Markup. Invoice parts and materials. QTY Unit of ; Percent Extended '- Item Desc!j tion Measure Mark-Up Price Pumps Major Components (rotating assemblies, impellers, impeller keys, $25,000 17% shafts, discharge heads, diffuser plates, /Year $29,250.00 1 diffuser, steel shell etc.) Pumps Ancillary Components (keys, — keyed shaft couplings, lantern rings, bearings, pump /shaft seals, bowl wear 520.000 00 17 Flo rings, packing glands, collars, stuffing /Year $23;400.00 SERVICES AGREEMENT Page 2 of 6 EXlIIBIT A 05/16/19 TOTAL GROUP 3 $52,650.00 NOTE: These Material and Parts allowances are provided for contractors' reference and for SAWS administration of the contract. These allowances Pertain to pump major and ancillary components required in conjunction with pump repairs. This contract is not to be used as a materials or parts procurement contract; purchase of parts not associated with specific pump repairs is not allowed under the contract. Group 4a: QTY Unit of Unit Extended Item Descri tion Measure Price Price Specialty Machining Work, Labor and I Allowances — Regular Time 400 Hours $80.00 $32,000.00 Specialty Machining Work, Labor and 20 Allowances — Overtime Hours 580.00 F1,600.0 2 0 TOTAL GROUP 4a Group 4b: SPECIALTY MACHINING WORK, LABOR AND ALLOWAN( QTY Unit o Item Description Measui Specialty Machining Work, Labor and Allowances — Material allowance for $70,000 /Year 1 machining work by Supplier. Bid Markup. $77,000.00 Specialty Machining Work, Labor and Allowances — Allowance for subcontracted machining work. Paid $10,000.0f) /Year 100/ $11,000.00 2 Markup for invoiced work. a TOTAL GROUP 4b NOTE: These Material allowances are provided for contractors' reference and for SE These allowances pertain to raw materials required for pump repairs and specialty ma, conjunction with pump repairs. 'this contract is not to be used as a materials or parts r parts not associated with specific pump repairs is not allowed under the contract. SERVICES AGREEMENT EXHIBIT A 05116/19 administration of the contract. ag work required in -ement contract; purchase of Page 3 of 6 Group 5a: QTY Unit of Unit Extend Item Description Measure Price Price Field and Technical Support Services, Labor and Allowance— Regular Time 120 Hours $75.00 $9,000.00 1 TOTAL GROUP 5a Group 5b: FIELiD AND TECHNICAL SUPPORT SERVICES LABOR AND ALLO QTY Unit of Item Descri tion M Field and Technical Support Services, ,.sure U111t t,,.... Labor and Allowance — $5,000 /Year 10% Field and Technical Support Services, 40 Materials /equipment Allowance Labor and Allowance — Overtime Hours 575.00 $3,000.00 2 Field and Technical Support Services, Labor and Allowance — S20,000.00 Field and Technical Support Services, 40 $22,000.00 2 Hydraulic/Performance Testing Services Labor and Allowance — Regular Time Hours 575.00 $3,000.00 Field and Technical Support Services, e LaborandAllowance — Travel(Flat 5 Trips $20000 $1,000.00 Field and Technical Support Services, 10 Labor and Allowance— Overtime Hours $75'00 $750.00 ! 4 TOTAL GROUP 5a Group 5b: FIELiD AND TECHNICAL SUPPORT SERVICES LABOR AND ALLO QTY Unit of Item Descri tion M GROUP 5b SERVICES AGREEMENT EXHIBIT A 05/16/19 Page ot'6 Field and Technical Support Services, ,.sure U111t t,,.... Labor and Allowance — $5,000 /Year 10% $5,500.00 1 Materials /equipment Allowance Field and Technical Support Services, Labor and Allowance — S20,000.00 ,Near 10% $22,000.00 2 Hydraulic/Performance Testing Services Field and Technical Support Services, e LaborandAllowance — Travel(Flat 5 Trips $20000 $1,000.00 GROUP 5b SERVICES AGREEMENT EXHIBIT A 05/16/19 Page ot'6 Group 6: PUMP REPLACEMNET ALLOWANCE NOTE: The quoted repair prices shall be inclusive of all pump assembly hardware required including bolts, nuts, flat washers, locking washers, pump plugs, shaft key -ways, key -way setscrew, etc. Prices shall also include shipping from San Antonio to the supplier's facility, and back to San Antonio. Section 1 - Basis of Compensation 1.1 Total amount for all services defined by this contract is to be a not to exceed amount of $534,250.00 — Five hundred Thirtv -four Thousand Two hundred Fifty dollars and no cents, including expenses and it is agreed and understood that this amount, when earned, will constitute full compensation to the Contractor. This amount has been approved and appropriated by the San Antonio Water System for expenditure under this agreement. Section 2 - Changes 2.1 The Contractor and the Water System acknowledge the fact that the Amount contained in paragraph 1.1 above has been established predicated upon the total estimated cost of services to be rendered under this agreement. Section 3 - Method of Payments 3.1 Payment will be made to the Contractor based upon the services provided at the unit prices defined in the Price Schedule below. Section 4 - Reimbursable Expenses There are no reimbursable expenses under this contract. All expenses are included in the amount set forth in section 1 above. SERVICES AGREEMENT Page 5 of 6 EXHIBIT A 05/16/19 QTY Percent Unit of Mark-Up / Extended Item Description Measure Unit pri ce Price Allowance and markups for Pump Replacement, including shipping. Cost - Plus markup. Invoice parts and $100,000 /Year 17% $1179000.00 materials. Puma Replacement 1 Allowance — Replacement Pumps TOTAL GROUP 6 $1189000.00 TOTAL BID AMOUNT GROUP 1— 6 1 5349250.00 NOTE: The quoted repair prices shall be inclusive of all pump assembly hardware required including bolts, nuts, flat washers, locking washers, pump plugs, shaft key -ways, key -way setscrew, etc. Prices shall also include shipping from San Antonio to the supplier's facility, and back to San Antonio. Section 1 - Basis of Compensation 1.1 Total amount for all services defined by this contract is to be a not to exceed amount of $534,250.00 — Five hundred Thirtv -four Thousand Two hundred Fifty dollars and no cents, including expenses and it is agreed and understood that this amount, when earned, will constitute full compensation to the Contractor. This amount has been approved and appropriated by the San Antonio Water System for expenditure under this agreement. Section 2 - Changes 2.1 The Contractor and the Water System acknowledge the fact that the Amount contained in paragraph 1.1 above has been established predicated upon the total estimated cost of services to be rendered under this agreement. Section 3 - Method of Payments 3.1 Payment will be made to the Contractor based upon the services provided at the unit prices defined in the Price Schedule below. Section 4 - Reimbursable Expenses There are no reimbursable expenses under this contract. All expenses are included in the amount set forth in section 1 above. SERVICES AGREEMENT Page 5 of 6 EXHIBIT A 05/16/19 Section 5 - Payment for Services 5.1 No initial payment shall be paid to the Contractor prior to rendering services. 5.2 Invoices shall be submitted separately for each individual project assignment. 5.3 For all services rendered, payment by the Water System is due within thirty (30) days after receipt of invoice. If payment of the amounts due, or any portion thereof, is not made as described above, interest on the unpaid balance thereof will accrue at the lesser rate of 6 percent per annum (0.5 percent per month) or the maximum lawful rate under Section 271.005 (c) of the Texas Local Government Code until such payment is made, unless delay in payment is due to improper invoicing procedures followed by the Contractor /Contractor. 5.4 For all services rendered, Contractor's payment to subcontractors is due within ten calendar days after receipt of payment from the Water System. 5.5 For services that are to be compensated on an hourly rate basis, the Contractor's invoice shall show the name of all Contractors, employees, titles, charging time to the project, the amount of time billed, the hourly rates, and the activity or activities performed by all Contractors and employees. Payroll time sheets shall be provided on request of the Water System. 5.6 Reimbursable expenses included on the Contractor's invoice shall have copies of invoices, receipts, and other evidence of expenses. Section 6 - Payment for Additional Services Payments for Contractor's additional services shall show the same information required in subparagraphs 5.5 through 5.6 dependent upon the type of compensation and other evidence of expenses. Section 7 - Payments Withheld 7.1 The Water System may withhold, amend, or reject any request for payment by the Contractor under conditions that include those described below: 7.2 Contractor's failure to provide adequate documentation for reimbursable expenses. 7.3 Contractor's failure to invoice as required in subparagraphs 5.5 through 5.6. 7.4 Errors or mistakes in the Contractor's invoice and/or defects, errors and omissions in the documents prepared by the Contractor or Contractor's subcontractor which are the basis for the payment request. 7.5 Water System's receipt of evidence that the Contractor's subcontractor have not been duly paid for their services in connection with this project subsequent to the Water System having disbursed compensation to the Contractor in consideration of and stemming from the efforts extended by the subcontractors. 7.6 Failure of the Contractor to render any service as stipulated by this agreement. 1) The Water System shall provide the Contractor with written notice of its intention to withhold, amend, or reject any request for payment by the Contractor. Upon written request by the Contractor to the Water System made within 10 days after the date of notice sent by the Water System, representatives of the Water System will meet with representatives of the Contractor at a mutually agreed time to discuss the circumstances surrounding the determination to withhold, amend, or reject any request for payment by the Contractor. SERVICES AGREEMENT Page 6 of 6 EXHIBIT A 05/16/19 EXHIBIT B SCOPE OF SERVICES All work requested and performed per this contract must comply with SAWS Bid 19 -7033 specifications and contractors bid response to said bid. (Bid/ Bid Response Attached and incorporated herein for all intents and purposes)) SCOPE: The San Antonio Water System is soliciting bids to provide Repair, Machine Shop, and Field Support services for potable and reuse water .High Service Pumps (HSP). In general, this contract covers: 1. Repair of centrifugal pumps including horizontal split designs -up to 2,000 horsepower in rating for potable v wastewater. 2. Specialty Machine Shop services consisting of the ma parts and assemblies not directly related to a pump mounts, supports, etc. Machine work associated with 3. Field Support and Technical services related to the troubleshooting of High Service Pumping systems. SPECIAL REQUIREMENTS and vertical turbine recycled water, and shop fabrication of •, such as brackets, I, re- installation, and 1. Capabilities and Experience. a. The Contractors shall have full machine shop capabilities that include drilling machinery, milling machinery, boring machinery, welding, grinding, and pressing equipment to repair pump parts such as shafts, flanges,, impellers, bowls, etc. Contractors must be able to provide competitive pricing for new pumps to compare to repair cost. SAWS reserves the right to perform an on -site visit to the Contractor's repair facilities prior to Contractor selection. b. Contractors shall have the ability to perform balancing on impellers up to 36- inches in diameter and in -house professional coating capabilities. SAWS will obtain competitive pricing for new pumps to compare to repair cost. C. Contractors must be qualified to fabricate custom parts not readily available from the original manufacturer. d. The Contractor must have at least one professional engineer on staff to review TIRs, pump selections and provide suggestions for performance enhancement and recommend materials for improved pump life. Submit proof and credentials for this team members with the bid. SERVICES AGREEMENT Page I of la "REV. 05 /16119 e. Contractors must demonstrate their capability, and experience, repairing, and performing fabrication and machining work associated with centrifugal water pumps up to 2,000 HP. Contractors shall include, with their bid, information that will demonstrate the ability to perform required work as outlined in this bid document. This information shall include: i. A list of machining equipment and overhead crane equipment at the Contractor's facility. Identify /list machining and crane limitations that may hinder ability to meet specified contract requirements. The Contractor's -facility must have the capability to lift owner's equipment weighing up to 15,000 lbs. and in compliance with OSHA 1910.179- Overhead and gantry cranes. ii. List of 5 contracts, similar in scope (type of work, size and cost of contract), over the past 5 years including sizes of largest pumps repaired under such contract, total contract amount; and name, address and phone number of contact reference. iii. Length of time Contractor's particular facility has been in business. iv. A one -page summary list of machinists available along with their work experience, capabilities, and any certifications held. Along with documentation, stating the length of time employed with company. v. A list of all Sub - Contractor's the Contractor plans to use to complete any work described in this bid document. f. SAWS will verify all references provided. g. SAWS will visit the Contractor's and Sub - contractor /s facilities to audit machining equipment, fabrication capabilities and machine work associated as referenced in Services Specifications prior to awarding bid. h. SAWS reserves the right to audit Contractor's shop and Sub - contractor /s at any time during contract duration. 2. Documentation. a. For Each repair, the Contractor shall provide, with the repair Quote, a Tear -down and Inspection Report (TIR), supported with photographs when appropriate, describing findings and providing a breakdown of necessary repairs categorized by parts /components replacement and /or machining/fabrication needs. The Contractor must submit a sample of a Tear -down and Inspection Report with their bid. Tear -down shall include the following, at a minimum: i. Complete dismantling and inspection of all parts, for an accurate price of total repairs, shall be performed. Contractor may use high- pressure water to clean surfaces in preparation for inspection. Contractor shall contact SAWS prior to using other blast media. ii. Contractor shall inspect and measure bearings, oil rings, and housings and check that pump shaft journals or thrust pads are within allowable tolerances. As -found conditions shall be documented in the TIR. SERVICES AGREEMENT Page 2 of 12 REV. 05 /16/19 iii. On vertical turbine pumps, the Contractor shall perform non - destructive (ultrasonic, magnetic - particle, liquid - penetrant, or eddy - current) testing on the connection point between the top bowl and the flange attaching it to the pump column. The cost for this non - destructive testing shall be included in the cost of the Tear -down and Inspection Report. iv. Whenever possible, the Contractor shall indicate probable failure modes. v. Whenever possible, the Contractor shall provide suggestions for performance enhancement and recommend materials for improved pump life. b. Contractor shall provide a Sales Order (quote) for pump repairs and/or specialty work items within 5 working days. The Sales Order shall include the number of working days required for completion of repairs and delivery. Repairs or specialty work shall be completed within 15 working days after receipt of P.O. for small pumps (less than 250 HP) and within 30 working days after receipt of P.O. for large pumps (250 HP and greater), unless SAWS requests that the repair be expedited and approves overtime in writing. c. For small pumps (less than 250 HP), the replacement cost shall be included in the TIR or on the Sales Order. d. The Contractor shall not proceed with any repair work until one of the SAWS designees provides written authorization to proceed in the form of a Purchase Order (P.O.) number. e. Upon completion of each Work Order, the Contractor shall submit a Final Repair Report (FRR), with details as indicated in the "Pump Repairs" section of this Specification. Supplier shall submit one (1) searchable electronic copy in Adobe PDF format. Contractor shall make this documentation available no later than thirty (30) calendar days after completion of each Work Order. This documentation is deemed to be ancillary to the repair scope. The Contractor must submit a sample of a Final Repair Report as per bid document. f. Shipping costs must be built into the Tear -down and Inspection Report (TIR) pricing and shall not be invoiced separately. See shipping terms below. g. Contractor shall submit a monthly status report, no later than 10 calendar days after the last day of each month, to Shawn Dorn via e-mail at shawn.dorn a,saws.org and to Robert Gawlik via e-mail at Robert. Gawl ik(&,saws.org. This report shall be in tabular /log format using MS Excel or MS Word, listing all active and completed work, and shall contain the following information for each job: i. Date Contractor was notified of requirement; ii. Date the component was picked up or received at the Contractor's facility; iii. Date the repair recommendation and estimate was provided to SAWS; SERVICES AGREEMENT Page 3 of 12 REV. 05/16/19 iv. Date the Contractor received SAWS response, indicating SAWS' intent to either approve or disapprove for execution; v. Date SAWS P.O number was received, authorizing execution of work; vi. Repair estimate amount; vii. Projected and actual repair completion, and delivery dates; viii. Invoiced amount; ix. Date of invoice; x. Date payment was received for completed work. 3. Shipping Requirements. a. SAWS will cover costs associated with pump delivery to the Contractor's facilities. The Contractor will be responsible for loading and unloading equipment at their facilities. Contractor shall be responsible for the delivery, and all associated delivery costs, of all components, parts, and pumps to SAWS within 3 working days of completion of work, as coordinated with one of the authorized SAWS representatives. Deliveries to SAWS must be made before 2:00 PM Central time. Truck stand -by time shall be paid to supplier if SAWS does not unload delivered items within four hours of delivery arrival. Shipping costs must be built into the Tear -down and Inspection Report (TIR) pricing and shall not be invoiced separately. b. Contractor shall ship the equipment empty (free of lubricants) but shall tag all lubrication points on equipment to indicate that lubricant must be added prior to running the equipment. c. Unprotected metal surfaces shall be protected against corrosion. Pump and components shall be secured and supported to prevent damage during shipping. d. All pump openings shall be covered adequately to protect pump during shipment. e. Contractor must contact a SAWS representative at earliest opportunity upon completion of work to coordinate delivery, and allow at least two days for SAWS for scheduling. f. Contractor shall be responsible for transportation of the pump and /or components at any time the pump and or components require transport, from the time the pump and/or components are delivered until the pump and /or components are safely unloaded at the SAWS facility specified by the SAWS representative. Shipping costs must be built into the Pump repair pricing and shall not be invoiced separately. g. SAWS may refuse to unload or accept a pump and/or components damaged in transit. h. Contractor shall be liable for all return shipping cost resulting from damages in transit and is solely responsible for pursuing all damage claims from transport service provider, unless SAWS contracts directly with a transport or shipping service provider. SERVICES AGREEMENT Page 4 of 12 REV. 05/16/19 SAWS, if requested by Contractor, may provide copies of photographs and information documenting damage resulting from transport. SERVICES SPECIFICATIONS: ITEM I — PUMP REPAIR SERVICES 1. Contractor shall provide all materials and labor to restore pump to OEM specifications, as a minimum, unless otherwise specified by SAWS. Alternative quotations for efficiency, and other improvements, and for alternative fabrication methods may be entertained by SAWS when deemed in its best interest. 2. Contractors must be qualified to fabricate custom parts not readily available from the original manufacturer. Qualifications shall be demonstrated by the submittal of the documentation required under Special Requirements. 3. SAWS will pay the Contractor, for purchased parts and materials, an amount equal to the price invoiced to Contractor, plus the bid markup. The Contractor will make a reasonable attempt to obtain parts at lowest possible price. The Contractor shall submit supporting documentation of prices, including shipping charges for parts and materials with unit prices greater than $25.00, with all invoices. SAWS will reserve the right to verify all prices. If the supporting documentation is not submitted with the invoice, SAWS will only pay the verified price of the part/material, without the markup. 4. Any materials or parts used in complying with contract shall be of equal, or better, quality than original materials or parts. 5. New, replacement components shall be fabricated to the original design unless specified by SAWS. Components shall be checked for concentricity and trueness. Modifications to components or materials shall not be proposed that would decrease a pump's performance, thermal or mechanical durability, or negatively impact the pump operation. 6. During re- assembly, Contractor shall coat bolt threads with a durable anti - corrosion/anti -seize compound unless otherwise specified by SAWS. 7. SAWS reserves the right to use local third party inspection services when deemed appropriate. 8. If SAWS elects not to repair a pump, the Contractor has rights to the salvage. A. Pump Tear Down, Inspection (TIR) and Quote 1. Complete dismantling and inspection of all parts, for an accurate price of total repairs, shall be performed. Contractor may use high- pressure water to clean surfaces in preparation for inspection. Contractor shall contact SAWS prior to using other blast media. SERVICES AGREEMENT Page 5 of 12 REV. 05/16/19 2. Contractor shall inspect and measure bearings, oil rings and housings and notify SAWS of as- found conditions. If pump shaft journals or thrust pads are found to be outside allowable tolerances, Contractor shall notify SAWS immediately, via telephone or email, so repair decisions can be made in a timely manner. 3. On Vertical Turbine Pumps, the Contractor shall perform non - destructive (ultrasonic, magnetic - particle, liquid- penetrant, radiographic, or eddy - current) testing on the pump bowls and connection point between the top bowl and the flange attaching it to the pump column. 4. Pump replacement cost shall be included in the TIR or on the Sales Order. 5. Contractor shall provide estimates for pump repairs and/or specialty work items within 5 working days. Repairs or specialty work shall be completed within 10 -15 working days after receipt of SAWS authorization of the work. 6. Contractor shall provide projected completion and delivery dates with each repair estimate. SAWS understands that availability of parts from manufacturers may affect delivery times, and acknowledges there may be times when the 10 -to -15 work days turn around requirement cannot be met. In such cases the Contractor shall provide the best possible estimate for parts availability with the repair estimate and delivery dates may then be negotiated accordingly, to a mutually agreeable date between SAWS and the Contractor. 7. Contractor shall provide, with the repair Quote, a TIR report, supported with photographs when appropriate, describing findings as well as a breakdown of necessary repairs categorized by parts /components replacement and/or machining/fabrication needs. 8. Pricing for labor and materials needed to make repairs shall be submitted, and approved by one of the designated SAWS personnel with approval authority, prior to starting the work. Hourly labor costs shall include all miscellaneous tools and equipment (including, but not limited to, welding machine, burning outfit, grinder, regular hand tools, vehicle, etc), all skill levels, any overtime premium involved must be pre- approved by SAWS. Parts pricing shall be based on a bid markup not to exceed 20% from procurement cost invoiced to Contractor. 9. Unless an expedited repair is needed, SAWS will typically purchase a new pump if the repair cost exceeds 60% of the replacement cost. The Contractor shall alert SAWS if that threshold may be reached. 10. The parts and materials allowance can be used for purchase of new pumps if the Contractor recommends replacement in the TIR. 11. SAWS reserves the right to reject the Contractors proposal for new replacement pumps and competitively bid the pump purchase separate from this contract if they so choose. SERVICES AGREEMENT Page 6 of 12 REV. 05/16/19 12. For Vertical Turbine pump replacement SAWS will consider replacement pump bowls from the following manufacturers: Byron Jackson Flowserve, ITT Goulds, Floway, Peerless, Fairbanks Morse, or Sulzer Johnston. B. Pumps Repairs 1. All repairs shall be made to current pump nameplate conditions and this specification. Alternative quotations for efficiency, and other improvements, and for alternative fabrication methods may be entertained by SAWS when deemed in its best interest. 2. Whenever possible, the Contractor shall indicate probable failure modes in the TIR and Final Repair reports. No repairs shall be initiated without prior written authorization from one of the SAWS staff designated in this Specification. Authorization for work will be in the form of a SAWS Purchase Order (P.O.) Number, received either via telephone or email from one of the designated authorized SAWS representatives. 3. General machine work and or repair shall consist, but is not limited to balancing, welding, straightening, grinding, custom part manufacturing, shaft rebuilding and fabrication, and sand blasting of pump /motor to factory primer by the Contractor. 4. Typical repairs consist of rebuilding or replacing damaged parts like shafts, impellers, wear rings, shaft sleeves, housings, bearings, mechanical seals, packing stuffing boxes, packing, etc. 5. After repairs, the pump unit shall be repainted to manufacturer's recommendation and specifications, in a color approved by SAWS. For potable water and recycled water pumps, if manufacturer recommendations are not available, interior ferrous parts shall be coated using an NSF 61 certified Fusion Bonded Epoxy coating, 3M Scotchkote, or similar product approved by SAWS. Exterior shall be painted, in a SAWS approved color, with one (1) coat of epoxy. Cost for painting/coating shall be incidental to the repair cost/estimate. Check with SAWS Manager prior to coating application to determine coating applicability. 6. Pump balancing, assembly, and application of coating for impeller shall be completed in accordance with manufacturer recommendations or SAWS specifications when manufacturer recommendations are not available. 7. A (1) year 365 -day warranty period from the date that SAWS accepted return shipment shall be provided for all replaced or repaired parts including original equipment manufacturer (OEM) or remanufactured parts. If a pump must be returned to the Contractor while under warranty, the warranty period shall be extended by the same number of days the pump is in the Contractor's shop for repairs. SERVICES AGREEMENT Page 7 of 12 REV. 05/16/19 8. Upon completion of each Work Order, the Contractor shall submit a Final Repair Report, with details as indicated in the "Documentation" section of this Specification Special Requirements. The reports shall thoroughly document the work performed including, but not limited to the following: a. As- received tear down reports, including possible root causes of failure if they can be established. b. Dimensional as- received checks. c. Description of all work performed. d. Description of parts installed. e. Description of modified, redesigned or repaired parts. f. Results of any testing performed. g. Pump performance curves, when available. h. Final balance reports. i. Final assembly dimensions. j. Shop and fabrication drawings. k. Digital photographs of relevant as -found conditions, post - cleaning, during assembly and final assembly. 1. MSDS as required. m. Material certifications. 9. Worn or damaged seals shall be replaced with same type material and to original clearances, unless otherwise specified by SAWS. Mechanical seals and stuffing boxes shall be repaired or fabricated to the original design with same type material and to original clearances unless otherwise specified by SAWS. 10. Contractor shall replace all miscellaneous rusted hardware such as nuts, bolts and washers or other fasteners with corrosion resistant materials, compatible with equipment service conditions. Contractor shall remove any broken bolts and chase the threads in the components. 11. Contractor shall repair bearings, and bearing housing to original concentric fits and dimensions. If bearing housing recasting is required, Contractor shall notify SAWS in a timely manner so repair decisions can be made. Anti - friction bearings will be replaced on all pumps unless Contractor and SAWS determine replacement is not required. The Contractor shall also mark the bearing recommended lubrication level on the pump housing. 12. Contractor shall replace oil rings and seals in kind unless alternate design is approved by SAWS. 13. For Babbitt Bearings, the Contractor shall verify proper bonding of babbitt to the backing material using ultrasonic thickness (UT) or other acceptable industry Standard test. Babbitt bearings shall be repaired or replaced with same type material. Include documentation of test results in Repair Report. SERVICES AGREEMENT Page 8 of 12 REV. 05/16/19 14. A single invoice (and SAWS purchase order number) including unit price per item shall be provided. If subcontractor work is permitted by SAWS, a copy of subcontractor invoice showing labor and material costs must be provided. SAWS will pay for this work based on the subcontractor labor and materials cost, plus the bid markup. 15. Overtime pay for labor must be authorized in writing by one of the SAWS designated individuals prior to commencement of such labor. Overtime pay will only be used at the discretion of SAWS for expedited completion of projects. 16. Balancing: a. Contractor shall provide documentation of final balance results. Unless other balancing criteria is specified by SAWS, the impellers and rotating elements shall be dynamically balanced to an ANSI S -2.19 / ISO 1940 -1986 Balance Quality Grade G6.3, or better. b. Balance reports shall include data entered to determine tolerance for initial balance point and final assembled in tolerance. c. If adding weight is approved by SAWS as a method for balancing rotating elements, balanced weight shall be placed out of the flow stream and tapered to minimize potential for damage or cavitation. 17. If the existing pump nameplate is illegible, a new stainless steel nameplate shall be supplied that will replace the original. New nameplates shall have stamped or engraved lettering. SAWS will provide the information for these nameplates. 18. If pump or its components have been modified from their original hydraulic configuration, a new nameplate shall be supplied that will replace the original, and a new pump curve shall be developed to accurately reflect the new hydraulic conditions. New nameplates shall be made of stainless steel and have stamped or engraved lettering, and shall include the following information: a. Pump Name b. Serial Number c. Manufacturer d. GPM/Head e. HP f. Impeller Diameter after trimming g. RPM h. Date i. Lift setting for vertical turbine pumps SERVICES AGREEMENT Page 9 of 12 REV. 05/16/19 19. Preparation for Shipment. Shipment preparations shall include the following: a. Contractor shall ship the equipment empty (free of lubricants) but shall tag all lubrication points on equipment to indicate that lubricant must be added prior to running the equipment. b. Unprotected metal surfaces shall be protected against corrosion. Pump and components shall be secured and supported to prevent damage during shipping. c. All pump openings shall be covered adequately to protect pump during shipment. d. Contractor must contact a SAWS representative at earliest opportunity upon completion of work to coordinate delivery, and allow at least two days for SAWS for scheduling. e. Contractor shall be responsible for transportation of the pump and/or components at any time the pump and or components require transport, until the pump and/or components are safely unloaded at the SAWS facility specified by the SAWS representative. Shipping costs must be built into the Pump repair pricing and shall not be invoiced separately. f. SAWS may refuse to unload or accept a pump and /or components damaged in transit. g. Contractor shall be liable for all return shipping cost resulting from damages in transit and is solely responsible for pursuing all damage claims from transport service provider, unless SAWS contracts directly with a transport or shipping service provider. SAWS, if requested by Contractor, may provide copies of photographs and information documenting damage resulting from transport. ITEM II — SPECIALTY MACHINING WORK 1. Specialty work consists of the machine shop fabrication of parts and assemblies not related to a pump repair, such as brackets, mounts, supports, etc. Machine work associated with pump repairs, including shafts and couplings, shall be priced as part of the pump repair. 2. The Contractor shall submit, upon completion of every specialty work project, a detailed invoice that includes the following information: a. SAWS P.O. number b. Date of order, completion date, billing date. c. Name(s) of SAWS representative ordering repair. d. Facility name where equipment is installed, and description to which the equipment is associated, if applicable (type, size, model, manufacture). e. Receipts for all materials purchased for the assembly. SERVICES AGREEMENT Page 10 of 12 REV. 05/16/19 f. Work Breakdown, indicating tasks by hours and materials, including shipping and bid markups. g. Payment will not be made by SAWS unless and until all of the above items is received and verified. ITEM III - FIELD AND TECHNICAL SUPPORT SERVICES 1. Contractor must be able to provide field and technical support related to pump repairs, modifications or design changes. a. Individuals must have ability to provide on -site training as may be required by SAWS. b. Contractor must be able to provide qualified and knowledgeable field support personnel to witness in- service performance and /or acceptance testing, at the SAWS facility. c. Contractor must be able to provide qualified and knowledgeable technical personnel as needed to support troubleshooting pump performance issues, resolve warranty issues, and respond to requests for technical information. d. Contractor must be able to provide qualified and knowledgeable field support personnel relating to pump installation and operation. Contractor also shall provide current resumes of staff, if requested by SAWS. e. Contractor shall be able to provide technical support as needed to resolve unforeseen problems during pump repair, installation and operation. f. In the event that a pump's hydraulic characteristics are changed, SAWS may request hydraulic /performance testing either at Contractor's facility or in- service at the SAWS' facility, to verify changed characteristics satisfy documented performance specifications. When performance a test is required, the Contractor shall provide the following, upon completion of the test: i. Performance test results. ii. Repaired pump documentation including changes to pump curves, drawings, and /or operation and maintenance manuals. iii. Documentation specifying improvement or upgrade to pump or component(s) g. A flat rate travel allowance inclusive of travel, lodging and per -diem has been included in the Price Schedule to be used against Field and Technical Services. SERVICES AGREEMENT Page 11 of 12 REV. 05/16/19 ITEM IV — PUMP AND COMPONENT REPLACEMENT 1. SAWS may consider replacing the electric submersible pump unit in the event the repair cost exceeds sixty (60) percent of the cost for replacing it with a new item. 2. New pumps shall be identical to the unit being replaced. If the identical units is no longer offered by the manufacturer, the replacement unit shall have the same pump performance characteristic as the one being replaced and shall be of the highest efficiency pumps available. 3. New pump must meet the minimum specification requirements and be equal or better in material, craftsmanship, and performance as the replaced pump. 4. New pump must be able to fit the facilities existing pump piping and electrical system without any required modification to the facility. 5. The quantity listed on the Price Schedule is an estimated annual cost to purchase new pump units. The total cost is the estimated annual cost plus Contractor's mark -up. SERVICES AGREEMENT Page 12 of 12 REV. 05/16/19 EXHIBIT C SAWS STANDARD INSURANCE SPECIFICATIONS & CERTIFICATE OF LIABILITY INSURANCE REQUIREMENTS 1. Commercial Insurance Specifications: a. Commencing on the date of this Contract, the CONTRACTOR shall, at his own expense, purchase, maintain and keep in force such lines of insurance coverage as will protect him and the San Antonio Water System ( "SAWS ") and the City of San Antonio ( "the City ") and their employees and agents from claims, which may arise out of or result from his operations under this Contract, whether such operations are by himself, by any Sub - contractor, supplier or by anyone directly or indirectly employed by any of them or by anyone for whose acts any of them may be liable, including, without limitation, the following lines of insurance coverage: 1) Workers' Compensation (WC) insurance that will protect the CONTRACTOR, SAWS and the City from claims under statutory Workers' Compensation laws, disability laws or such other employee benefit laws and that will fulfill the requirements of the jurisdiction in which the work is to be performed. The minimum policy limits of liability for this line of insurance coverage shall be statutory limits. This line of insurance coverage shall be endorsed to provide a Waiver of Subrogation in favor of SAWS and the City with respect to both this line of insurance coverage and the Employers' Liability (EL) insurance (as specified immediately below in section 1.a.2)). 2) Employers' Liability (EL) insurance (Part 2 under a standard Workers' Compensation policy) that will protect the CONTRACTOR, SAWS and the City for damages because of bodily injury, sickness, disease of vendor's employees apart from that imposed by Workers' Compensation laws. This line of insurance coverage shall have minimum policy limits of liability of not less than: $ 1,000,000.00 Bodily Injury by Accident 1,000,000.00 Bodily Injury by Disease - Each Employee 1,000,000.00 Bodily Injury by Disease - Policy Limit 3) Commercial General Liability (CGL) insurance that will protect the CONTRACTOR, SAWS and the City from claims for damages because of bodily injury, personal injury, sickness, disease or death and insurance that will protect the CONTRACTOR, SAWS and the City from claims for damages to or destruction of tangible property of others, including loss of use thereof. This line of insurance coverage shall: • Cover independent contractors; Not include any exclusions relating to blasting, explosion, collapse of buildings or damage to underground property (if applicable); SERVICES AGREEMENT Page 1 of 7 EXHIBIT C REV. 05/16/19 • Afford coverage for Products Liability and/or Completed Operations and, Contractual Liability. The minimum policy limits of liability for this line of insurance coverage shall be: $ 1,000,000.00 Occurrence Limit 2,000,000.00 General Aggregate 2,000,000.00 Products /Completed Operations Aggregate 1,000,000.00 Personal and Advertising Injury 1,000,000.00 Contractual Liability This line of insurance coverage shall be endorsed: • Naming SAWS and the City as an Additional Insured; and • To provide a Waiver of Subrogation in favor of SAWS and the City. 4) Commercial/Business Automobile Liability (AL) insurance that will protect the CONTRACTOR, SAWS and the City from claims for damages arising out of the maintenance, operation, or use of any owned, non -owned or hired vehicles. Minimum policy limits of liability for this line of insurance coverage for bodily injury and property damage combined shall be not less than $1,000,000.00 per each occurrence. This line of insurance coverage shall be endorsed: • Naming SAWS and the City as an Additional Insured; and • To provide a Waiver of Subrogation in favor of SAWS and the City. 5) Excess/Umbrella Liability (UL) insurance in the amount of $2,000,000.00. This policy shall be of an "Occurrence" type and the limit of liability shall be concurrent with (following form) and in excess of the EL, CGL, and AL lines of insurance coverage as described in paragraphs l .a.2), La.3), and 1.a.4) listed above. NOTE - For the Excess/Umbrella Liability policy, describe in the Description of Operations section of the Certificate of Liability Insurance ( "Certificate "), the coverage form under which this line of coverage is written — either: • Umbrella Liability form; or • Excess Liability form. b. CONTRACTOR shall require all Sub - contractors to carry lines of insurance coverage appropriate to their scope of Work. c. CONTRACTOR agrees that with respect to the above required lines of insurance, all insurance policies SERVICES AGREEMENT Page 2 of 7 EXHIBIT C REV. 05/16/19 are to contain or be endorsed to the extent, not inconsistent with the requirements of the issuing insurance carrier, to provide for an endorsement that the "other insurance" clause shall not apply where SAWS and the CITY are an Additional Insured shown on the policy if such endorsement is permitted by law and regulations. d. CONTRACTOR shall, upon request of SAWS, provide copies of all insurance policies and endorsements required under Contract. e. CONTRACTOR is responsible for the deductibles under all lines of insurance coverage required by these Specifications. f. The stated policy limits of each line of insurance coverage required by these Specifications are MINIMUM ONLY and it shall be the CONTRACTOR's responsibility to determine what policy limits are adequate and the length of time each line of insurance coverage shall be maintained; insurance policy limits are not a limit of the CONTRACTOR's liability. g. These minimum limits of insurance coverage may be either basic policy limits of the WC/ EL, CGL and AL or any combination of basic limits or umbrella limits. h. SAWS acceptance of Certificate(s) of Liability Insurance that in any respect, do not comply with these Specifications does not release the CONTRACTOR from compliance herewith. i. Each line of insurance coverage that is required under these Specifications shall be so written so as to provide SAWS and the City thirty (30) calendar days advance written notice directly of any cancellation or non - renewal of coverage, and not less than ten (10) calendar days advance written notice for nonpayment of premium. j. Within five (5) calendar days of cancellation or non - renewal of coverage, the CONTRACTOR shall provide a replacement Certificate of Liability Insurance and applicable endorsements to SAWS. SAWS shall have the option to suspend the CONTRACTOR's performance should there be a lapse in coverage at any time during this Contract. k. Failure to provide and to maintain continuous coverage by each of the required lines of insurance shall constitute a material breach of this contract. 1. In addition to any other remedies SAWS may have upon the CONTRACTOR's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, SAWS shall have the right to order the CONTRACTOR to stop performing services hereunder and/or withhold any payment(s) which become due to the CONTRACTOR hereunder until the CONTRACTOR demonstrates compliance with the specifications hereof. m. Nothing herein contained shall be construed as limiting in any way the extent to which the CONTRACTOR may be held responsible for payments of damages to persons or property resulting from the CONTRACTOR's or its Sub - contractor's performance of the services covered under this Contract. n. It is agreed that the CONTRACTOR's insurance shall be deemed primary and non - contributory with respect to any insurance or self - insurance carried by SAWS, the City and their employees and agents for liability arising out of operations under this Contract. SERVICES AGREEMENT Page 3 of 7 EXHIBIT C REV. 05/16/19 o. CONTRACTOR agrees that all lines of insurance coverage required by these Specifications shall be with insurance companies, firms or entities that have an A.M. Best rating of "A- ( "A "- minus)" and a Financial Size Category of a "VII" or better. All lines of insurance coverage shall be of an "Occurrence" type except for the Contractor's Pollution Liability line of insurance coverage. SAWS will accept worker's compensation coverage written by the Texas Workers Compensation Insurance Fund. p. SAWS reserves the right to review the above stated insurance specifications during the effective period of this Contract and any extension or renewal hereof and to request modification of lines of insurance coverage and their respective liability limits when deemed necessary and prudent by SAWS' Risk Manager and Legal Department based upon changes in statutory law, court decisions, or circumstances surrounding this Contract. In no instance will SAWS and the City allow modification whereupon SAWS and the City may incur increased risk exposure. 2. Certificate(s) of Liability Insurance ( "Certificate ") Requirements Prior to the commencement of any work under this Contract and once notified by SAWS Purchasing Division that your Company has been selected as the apparent, lowest responsive Bidder, pending Board final approval, and you will be requested to submit your Company's Certificate(s) of Liability Insurance, that Certificate(s) must meet all of the following requirements: a. The CONTRACTOR shall have completed by its insurance agent(s), a Certificate(s) providing evidence of the lines of insurance coverage pursuant to Section La. l) through l .a.4) listed above. b. The original Certificate(s) or form must include the agent's original signature, including the signer's company affiliation, mailing address, Office and FAX phone numbers, email address, and contact person's name; and, be mailed, with copies of all applicable endorsements, directly from the insurer's authorized representative in strictly compliance with sections 2.g. (Certificate Holder) and 2.h. (Distribution of Completed Certificates) below. c. The Texas Legislature passed and Governor Perry signed Senate Bill 425 to become effective January 1, 2012. This law will require all certificates of insurance forms to be filed with and approved by the Texas Department of Insurance before they can be used after the effective date of the law. In addition, the law codifies current Texas Department of Insurance rules that a certificate of insurance must not obscure or misrepresent the coverage provided by the insurance policies. d. SAWS will not accept Memorandum of Insurance or Binders as proof of insurance. e. SAWS shall have no duty to pay or perform under this Agreement until such certificate(s) and endorsements have been received, reviewed and deemed 100% compliant with SAWS Purchasing Bid document Insurance Specifications by SAWS' Risk Management/Purchasing Division. No one other than SAWS Risk Manager shall have authority to waive any part of this requirement. SERVICES AGREEMENT Page 4 of 7 EXHIBIT C REV. 05/16/19 - f. Additional Insured: SAWS requires that the Automobile Liability ( "AL ") and the Commercial General Liability ( "CGL ") policies must be endorsed naming Certificate Holder (as per item 2. i. below) as an Additional Insured and, so noted in the DESCRIPTION OF OPERATIONS section of the Certificate; Suggested wording to be placed on the Certificate is as follows: EITHER use, The AL and CGL policies include a blanket automatic Additional Insured endorsement that provides additional insured status to the Certificate Holder only when there is a written contract between the named Insured and the Certificate Holder that requires such status. OR use, The AL and CGL policies are endorsed naming the Certificate Holder as an Additional Insured. NOTE: If the above wording cannot be placed in the DESCRIPTION OF OPERATIONS section of the Certificate, please provide SAWS with the completed Certificate, a copy of the specific AL and CGL Additional Insured endorsement documents or the policy wording from both the AL and CGL policies. g. Waiver of Subrogation: SAWS requires that the AL, CGL and Workers' Compensation/Employer's Liability ( "WC /EL ") policies must be endorsed with the Waiver of Subrogation in favor of Certificate Holder (as per item 2. i. below) and, so noted in the DESCRIPTION OF OPERATIONS section of the Certificate; Suggested wording to be placed on the Certificate is as follows: EITHER use, The AL, CGL and WC /EL policies include a blanket, automatic Waiver of Subrogation endorsement that provides this feature only when there is a written contract between the named Insured, the Certificate Holder that requires such status. OR use, The AL, CGL and WC /EL policies are endorsed with the Waiver of Subrogation in favor of the Certificate Holder. NOTE: If the above wording cannot be placed in the DESCRIPTION OF OPERATIONS section of the Certificate, please provide SAWS with the completed Certificate, a copy of the specific AL, CGL and WC /EL Waiver of Subrogation endorsements documents or the policy wording from each of the AL, CGL and WC/EL policies. h. The SAWS Bid number(s) and the Bid name shall be included in the Description of Operations section located in the bottom half of the standard ACORD Certificate of Liability Insurance forms. SERVICES AGREEMENT Page 5 of 7 EXHIBIT C REV. 05/16/19 i. Certificate Holder - SAWS shall be shown as the Certificate Holder in the Certificate Holder section located in the bottom half of the standard ACORD Certificate of Liability Insurance forms and formatted as follows: San Antonio Water System/City of San Antonio c/o Ebix BPO P.O. Box 100085 -ZD Duluth, GA 30096 *NOTE: SAWS Purchasing Division will provide the above address, to include a correct, complete Reference Number, in the written confirmation of being selected as the lowest responsive Bidder pending final Board approval. DO NOT BEGIN THE DISTRIBUTION OF ANY CERTIFICATES) BEFORE RECEIVING AND INSERTING THE COMPLETE REFERENCE NUMBER INTO THE CERIFICATE HOLDER ADDRESS SHOWN ABOVE. j. Distribution of Completed Certificates - Completed Certificates of Liability Insurance shall be distributed by the CONTRACTOR within 5 days after receipt of written confirmation of being notified as the lowest, responsive Bidder pending final Board approval, as follows: 1) Send Original: a) By Mail: Ebix BPO P.O. Box 100085 -ZD Duluth, GA 30096 b) By Fax: (770) 325 -6502 c) By E -Mail: saws @ebix.com 2) Send Copy by mail to: San Antonio Water System Attention: Purchasing Division P.O. Box 2449 San Antonio, TX 78298 -2449 k. CONTRACTOR shall be responsible for obtaining Certificates of Liability Insurance from the first tier Sub - contractor, and upon request furnish copies to SAWS. SERVICES AGREEMENT Page 6 of 7 EXHIBIT C REV. 05/16/19 3. SURVIVAL Any and all representations, conditions and warranties made by CONTRACTOR under this Contract including, without limitation, the provisions of Section l .a.2), l .a.3) and l .a.4) of these Insurance Specifications are of the essence of this Contract and shall survive the execution and delivery of it, and all statements contained in any document required by SAWS whether delivered at the time of the execution, or at a later date, shall constitute representations and warranties hereunder. SERVICES AGREEMENT Page 7 of 7 EXHIBIT C REV. 05/16/19 EXHIBIT D TERM AND EXTENSIONS TERM: The contract period shall be one year. The contract period shall begin on September 4, 2019 and end on December 31, 2020. EXTENSION: The San Antonio Water System (SAWS) reserves the right to extend the contract period for four (4) additional one -year period based on the initial bid submitted, should such an extension be mutually agreeable to SAWS and the Contractor. SAWS shall also have the right to extend this contract under the same terms and conditions beyond the original term or any renewal thereof, on a month to month basis, not to exceed 6 months. Said month to month extensions shall be in writing, signed by SAWS Purchasing Director or her designee, and shall not require Board approval, subject to and contingent upon appropriation of funding therefore. SERVICES AGREEMENT Page 1 of 1 EXHIBIT D REV. 05/16/19 EXHIBIT E SECURITY PROCEDURES If work will be conducted on SAWS property, on SAWS infrastructure, on a SAWS customer's property, or involve any SAWS networks, or any SAWS facility, the Contractor shall ensure a Prime Contractor Data Form (PCDF) and a "Background Screening Letter" (provided by a third party background screening service) are properly completed for all employees and sub - contractors performing work under this Contract and is on file with SAWS Security prior to work commencement. Background checks must at a minimum include National Criminal Check, Verify Employment Eligibility (E- Verify), and Terrorist Watch List with this information being provided in the Background Screening Letter from the third party screening service. Any person found to have an unacceptable background check will not be allowed to perform work under this Contract (however, a at SAWS sole discretion a waiver may be given by SAWS Security for an unacceptable finding provided that it must first be approved and signed off on by the Director of SAWS Security). Any Sub - Contractors performing work must also be listed in the PCDF and the Background Screening Letter. Contractor shall be responsible for the accuracy of information on the PCDF and the Background Screening Letter, and for obtaining any and all required items (badges and parking tags) necessary to fulfilling the work under this Agreement. The PCDF and Background Screening Letter must be sent electronically to securit oup(&,saws.org. Contractor shall advise the SAWS Project Manager /Inspector of any employee terminations or changes to personnel performing work under this Agreement and the Contractor shall immediately turn in any and all badges and/or parking tags of employees who are terminated or no longer performing work under this Contract. If Contractor becomes aware or reasonably should have become aware of any changes in the information contained in the PCDF or the Background Screening Letters, Contractor shall immediately notify the SAWS Project Manager/Inspector and provide updated PCDF and Background Screening Letters, with copies to securitygroup(cr,,saws.org. Contractor, its employees, and agents shall obtain a SAWS photo identification badge (Contractor's Badge) and parking tag, prior to any work on SAWS property, which shall be used only for purposes necessary to perform the work under this Agreement. SAWS Badge Office hours are Monday, Wednesday and Friday 9:00am to 12:00pm excluding SAWS holidays (hours are subject to change). Security staff can be contacted at (210) 233 -3177 or (210) 233-3338. Once the project is completed the Contractor shall return all badges and parking tags to the Security Office. Contractor who does not return the badges or parking tags are not in compliance with these procedures. SAWS facilities require a SAWS employee to physically escort the Contractor at all times. SAWS may, in its sole discretion, waive the escort requirements if the PCDF and a "clean" Background Screening Letter, signed by an authorized representative of a third party background screening service are approved by the SAWS Project Manager and SAWS Security. Waiver of the escort requirement shall only be through a written correspondence to Contractor from SAWS Security. Sub - Contractors must always be under escort of Contractor while performing work on any SAWS property or asset. Sub - Contractors must display either a company photo badge, with name, or a valid governmental identification card at all times while working on any SAWS property. The contractor is solely responsible for the actions of its employees, agents, sub - contractors and consultants. Contractor is responsible for being in compliance with the SAWS security requirements and for maintaining its security of SAWS property, infrastructure, SAWS customer's property, networks, and facilities for the length of the project. Security incidents must be reported to SAWS Security immediately at (210) 233- 3338. SERVICES AGREEMENT Page 1 of 2 EXHIBIT E REV. 05/16/19 If the Contractor plans to stage or store their property such as equipment, storage boxes, tools, trailers or high -priced supplies needed for the project on SAWS Production or Treatment sites the Contractor will be responsible to provide a security guard, who will be subject to SAWS prior approval, when the Contractor is not on the site working. If the Contractor plans to leave the site unsecure or open during the project they must provide an employee or SAWS approved security guard to monitor ingress and egress to the site. If the Contractor plans to leave the site open or unsecure when not working on the site the Contractor must provide a SAWS approved security guard. SAWS provides for security on its sites. If Contractor takes any action that diminishes SAWS security, Contractor will be responsible for providing additional security requirements at its expense. Some examples of additional requirements that SAWS may require include hiring of SAWS approved security guards, temporary fencing, mobile Closed Circuit Television Monitoring trailer(s), or extra lighting. Notwithstanding anything herein to the contrary, any provisions in these Security Procedures that may appear to give SAWS the right to direct Contractor as to details of doing any work under this Contract or to exercise a measure of control over any security measures or such work shall be deemed to mean that Contractor shall follow the desires of SAWS in the results of the work or security measures only. Advance coordination by Contractor with SAWS Security for these security requirements is necessary to ensure no delays with timely performance of work. Any other provision of this Contract notwithstanding, in the event Contractor fails to comply with SAWS Security requirements, SAWS may, with no penalty, claim of any nature (including but not limited to breach of contract) against SAWS by the Contractor: • Issue a Work Stoppage Order until the security violation (s) are remedied • Ask any unidentified or improperly identified person or equipment to leave SAWS site immediately and not return until items or deficiencies are remedied to SAWS satisfaction. Rev. 0411212019 SP -10 SERVICES AGREEMENT Page 2 of 2 EXHIBIT E REV. 05/16/19 EXHIBIT F LIST OF SUBCONTRACTORS SERVICES AGREEMENT Page 1 of 1 EXHIBIT F REV. 05/16/19 EXHIBIT G PERFORMANCE AND PAYMENT BOND 1. Performance Bond: A Performance Bond of $100,000,00 will be required from the successful bidder for the initial contract period, renewable annually. The Performance Bond will be required for the length of the contract to include the execution of each extension period. Bidders must provide a letter with bid from Bonding Company stating that in the event of award, bidder will be able to provide the requested Performance Bond. Sample bond forms are attached. Bonds submitted must meet the requirements as specified in these samples. 2. A Payment Bond of $50,000.00 is required from the successful bidder for those Contractors which sub - contracting any of the services identified in this contract. The Payment Bond will be required for the length of the contract to include the execution of each extension period. Bidders must provide a letter with bid from Bonding Company stating that in the event of award, bidder will be able to provide the requested Payment Bond. Sample bond forms are attached. Bonds submitted must meet the requirements as specified in these samples. SERVICES AGREEMENT Page 1 of 1 EXHIBIT G REV. 05/16/19 EXHIBIT H INTERESTED PARTIES FORM 1295, SERVICES AGREEMENT Page 1 of 1 EXHIBIT H REV. 05 /16/19 EXHIBIT I NO BOYCOTTING ISRAEL VERIFICATION Contractor agrees that it does not boycott Israel and will not do so during the term of this Agreement. This provision is in compliance with §2270.001 of the Texas Government Code. The Water System agrees to comply with the United States and Texas Constitutions in consideration of whether to enforce this provision. SERVICES AGREEMENT EXHIBIT I REV. 05/16/19 Page 1 of 1 K�mt Trueft 4 WA 313 fj� 90 t8t IM Reference: San Antonio Water System Annual Contract for High service Pump Repair, Machining & Technical/Field Support Service, SAWS Bid No. 19-7033 Interlocal Agreement Rider Form This Rider is attached to the San, Antonio Water System bid for the benefit of the agency listed below. SAWS assumes no responsibility in the evaluation and award of any contracts that result from this rider. Any contract resulting from this rider is strictly between the individual government entitylisted hereon and the bidder. RM A L=Les h1i *4*1 M DUN V NFA M."t" OIMI� This replaces all prior riders naming the same public entity. Resolution # SSLGC R21 -18 SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION STATE OF TEXAS COUNTY OF GUADALUPE M. A RESOLUTION APPROVING AND AUTHORIZING THE USE OF MONIES BY SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION FROM THE REPAIR AND REPLACEMENT FUND AND /OR THE OPERATING FUND FOR THE ANNUAL CONTRACT FOR WELL MAINTENANCE SERVICES WITH PEERLESS EQUIPMENT IN THE AMOUNT UP TO $500,000.00 FOR THE PERIOD OF OCTOBER 1, 2020 THROUGH SEPTEMBER 30, 2021 WITH THE OPTION FOR FOUR ADDITIONAL ONE -YEAR EXTENSIONS AND THAT EXPENDITURES DURING ANY SUCH EXTENSIONS ARE PURSUANT TO AND CONTINGENT UPON SSLGC BOARD APPROVAL OF SUBSEQUENT YEARS' BUDGETS WITH A LINE ITEM FOR SUCH EXPENDITURES; AUTHORIZING THE GENERAL MANAGER OR THEIR DULY APPOINTED DESIGNEE TO EXECUTE A CONTRACT WITH PEERLESS EQUIPMENT WHEREAS, the Schertz /Seguin Local Government Corporation (SSLGC) Board recognizes the immediate requirement for the repair /replacement of Well pumps and motors in the system; and WHEREAS, on September 4, 2019, the San Antonio Water System approved the award of Bid No. 19 -7031 for Well Maintenance Services with Peerless Equipment for the period of September 4, 2019 through December 31, 2020 with four additional one -year renewals; and WHEREAS, on October 21, 2020, the San Antonio Water System and Peerless Equipment mutually agreed to a contract extension from January 1, 2021 through December 31 2021 with all purchases subject to the terms and conditions of the applicable bid documents; and WHEREAS, through Government Code, chapter 791 and the Interlocal Participation, SSLGC can acquire the goods and services in the San Antonio Water System Bid No. 19 -7031, at the prices stated in the bid, and may enter into a separate contract directly with Peerless Equipment for the period of September 4, 2019 through December 31, 2020, as extended until December 31, 2021 and up to three additional one -year extensions; and WHEREAS, this resolution authorizes funding from the Repair and Replacement fund and /or the Operating Fund for Fiscal Year 2021 in the amount not to exceed of $500,000.00; and WHEREAS, the contract includes the availability of four one -year extensions, however, staff will return to the Board for approval of fixture contract extensions and funding as part of the annual budget process; and ,S, the SSLGC Board acknowledges the intended use of the monies in the Repair and Replacement Fund Operating Fund to be for such conditions; WHEREAS, the Schertz /Seguin Local Government Corporation (SSLGC) utilizes the City of Seguin's Purchasing Department through the Management Services Agreement and repair items greater than $50,000.00 are normally submitted to the SSLGC Board before the vendor is authorized to pursue a repair, the use of this annual contract and authorization will allow SSLGC General Manager or their appointed designee to authorize the vendor to proceed with repairs greater than $50,000.00 as long as the repair line items are within the confines of the contract documents and such repairs must be ratified by the SSLGC Board after successful repair and installation of equipment; and NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION: 1. The use of monies from the Repair and Replacement Fund for the purpose of the Annual Contract for Well Maintenance Services with Peerless Equipment in the amount up to $500,000.00 is hereby approved and adopted. 2. The General Manager is authorized to enter into a contract with Peerless Equipment in accordance with the Bid Documents approved by SAWS pursuant to the interlocal purchasing agreement. 3. The Schertz /Seguin Local Government Corporation authorizes and directs the City of Seguin Purchasing Department to process these repair purchase orders greater than $50,000.00 such that they are ratified by the SSLGC Board after successful repair and installation of equipment. The use of monies from the Repair and Replacement Fund and /or the Operating Fund for the purpose of the Annual Contract for Well Maintenance Services with Peerless Equipment in the amount up to $500,000.00 is hereby approved and adopted. Passed and approved this the 20`' day of May 2021. Dudley Wait, President Attest: Robin Dwyer, Assistant Secretary F281 -629 (Rev. 5/92) 19 -7031 SAN ANTONIO WATER SYSTEM ° P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 N o TABULATION OF BIDS o 7 o PROPOSAL. Annual Contract for FOR: Well Maintenance Services TIME& (June 1, 2019 through May 31, 2020) DATE: 3.00 p.m., March 13, 2019 d o ITEM NO. DESCRIPTION AND APPROXIMATE QUANTITY N M M V) "Zj d Q F-+ 6 r ' FIRST YEAR BASE PERIOD Group A Pump Pulling and Installation UNIT 6,000 ft. PRICE 8.00 12.00 13.00 13.00 20.00 1. Pull or Install (per foot of column) - Small Pumps (2" - 6 ") TOTAL 48,000.00 72,000.00 78,000.00 78,000.00 120,000.00 UNIT 8,000 ft. PRICE 30.00 37.50 35.00 35.00 26.25 2. Pull or Install (per foot of column) - Medium Pumps 8" - 14" TOTAL 1 240,000.00 300,000.00 280,000.00 280,000.00 210,000.00 UNIT 1,000 ft. PRICE 50.00 60.00 50.00 50.00 40.00 3. Pull or Install (per foot of column) - Large Pm Ts ( >16" ) TOTAL 50,000.00 60,000.00 50,000.00 50,000.00 40,000.00 UNIT 15% 15% 15% 12% 14% 150,000 per year PRICE 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 4. Well Mudding Services TOTAL 1 172,500.00 172,500.00 172,500.00 168,000.00 171,000.00 UNIT 40 hrs. PRICE 100.00 175.00 225.00 200.00 625.00 5. Well Bailing TOTAL 4,000.00 7,000.00 9,000.00 8,000.00 25,000.00 UNIT 20 ea. PRICE 2,500.00 1,500.00 1,500.00 1,600.00 1,875.00 6. Well Video Log TOTAL 1 50,000.00 30,000.00 30,000.00 32,000.00 37,500.00 UNIT 1,200 ft. PRICE 1.50 4.00 5.00 6.00 3.75 7. Well Geophysical Survey TOTAL 1,800.00 4,800.00 6,000.00 7,200.00 4,500.00 UNIT 1,000 ft. PRICE 3.00 3.00 2.00 2.15 2.00 8 Dekoron Airline Installation TOTAL 1 3,000.00 3,000.00 2,000.00 2,150.00 2,000.00 UNIT 5% 15% 15% 10% 14% $80,000 / year PRICE 80,000.00 80,000.00 80,000.00 80,000.00 80,000.00 9. Miscellaneous Parts (mark-up not to exceed 15% TOTAL 84,000.00 92,000.00 92,000.00 88,000.00 91,200.00 UNIT 120 hrs. PRICE 125.00 250.00 225.00 200.00 275.00 10. Fishing for Pum , Column, or Parts TOTAL 1 15,000.00 30,000.00 27,000.00 24,000.00 33,000.00 UNIT 100 hrs. PRICE 100.00 250.00 225.00 200.00 410.00 11. Scratching TOTAL 10,000.00 25,000.00 22,500.00 20,000.00 41,000.00 UNIT 200 hrs. PRICE 100.00 250.00 225.00 250.00 270.00 12. Blockage Removal TOTAL 1 20,000.00 50,000.00 45,000.00 50,000.00 54,000.00 UNIT 15% 15% 10% 12% 14% $40,000 /year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 13. Casing Repair (mark-up not to exceed 15 %) TOTAL 46,000.00 46,000.00 44,000.00 44,800.00 45,600.00 UNIT 100 hrs. PRICE 150.00 280.00 250.00 250.00 880.00 14. Jetting TOTAL 1 15,000.00 28,000.00 25,000.00 25,000.00 88,000.00 UNIT 10% 10% 15% 12% 14% $15,000 /year PRICE 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15. Crane Rental (mark-up not to exceed 15 %) TOTAL 16,500.00 16,500.00 17,250.00 16,800.00 17,100.00 UNIT 15 hrs. PRICE 50.00 125.00 175.00 400.00 240.00 16. Salvage Transport TOTAL 1 750.00 1,875.00 2,625.00 6,000.00 3,600.00 UNIT 15% 1.0% 15% 19% 14% $10,000 /year PRICE 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 17. Total rental for Fishing and Blockage Removal TOTAL 11,500.00 11,000.00 11,500.00 11,900.00 11,400.00 SUBTOTAL (GROUP A) TOTAL 788,050.00 949,675.00 914,375.00 911,850.00 994,900.00 Group B Well Pump Repair UNIT 20 ea. PRICE 250.00 500.00 750.00 800.00 1,200.00 1 . Pump Teardown and Inspection all sizes) TOTAL 5,000.00 10,000.00 15,000.00 16,000.00 24,000.00 F281 -629 (Rev. 5/92) 19 -7031 SAN ANTONIO WATER SYSTEM ° P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 N o TABULATION OF BIDS o 7 o PROPOSAL. Annual Contract for FOR: Well Maintenance Services TIME& (June 1, 2019 through May 31, 2020) DATE: 3.00 p.m., March 13, 2019 d o ITEM NO. DESCRIPTION AND APPROXIMATE QUANTITY N p.r M G� M �i M V) 't Q f•'+ � 6 r ' UNIT 250 firs. PRICE 75.00 95.00 100.00 125.00 100.00 2. Pump Repair Shop Labor - Regular Time TOTAL 18,750.00 23,750.00 25,000.00 31,250.00 25,000.00 UNIT 20 hrs. PRICE 50.00 125.00 150.00 190.00 175.00 3. Pump Repair Shop Labor - Overtime TOTAL 1 1,000.00 2,500.00 3,000.00 3,800.00 3,500.00 UNIT 10% 20% 15% 20% 17% $100,000 / year PRICE 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 4. Pump Parts and Materials TOTAL 110,000.00 120,000.00 115,000.00 120,000.00 117,000.00 UNIT 20% 20% 15% 20% 17% $40,000 / year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 5. Line Shaft Replacement TOTAL 1 48,000.00 48,000.00 46,000.00 48,000.00 46,800.00 UNIT 20% 20% 15% 20% 17% $40,000 / year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 6. Line Shaft Bearings TOTAL 48,000.00 48,000.00 46,000.00 48,000.00 46,800.00 UNIT 5,000 SF PRICE 14.00 15.00 18.00 16.00 13.20 7. Column Pipe and /or Pump Coating TOTAL 1 70,000.00 75,000.00 90,000.00 80,000.00 66,000.00 UNIT 10% 10% 15% 15% 17% $50,000 / year PRICE 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 8. Bid Mark-ups TOTAL 55,000.00 55,000.00 57,500.00 57,500.00 58,500.00 SUBTOTAL (GROUP B) TOTAL 1 355,750.00 382,250.00 397,500.00 404,550.00 387,600.00 Group C Submersible Pump and Motor Repair UNIT 2 ea. PRICE 100.00 125.00 3,500.00 4,025.00 250.00 1. Motor Teardown & Ins ection - 8" Diameter Frame TOTAL 200.00 250.00 7,000.00 8,050.00 500.00 UNIT 2 ea. PRICE 100.00 125.00 3,500.00 4,025.00 375.00 2. Motor Teardown and Inspection - 10" - 12" Diameter Frame TOTAL 1 200.00 250.00 7,000.00 8,050.00 750.00 UNIT 2 ea. PRICE 100.00 275.00 3,500.00 6,050.00 500.00 3. Motor Teardown and Inspection - 14" - 16" Diameter Frame TOTAL 200.00 550.00 7,000.00 12,100.00 1,000.00 UNIT I ea. PRICE 100.00 525.00 3,500.00 7,925.00 625.00 4. Motor Teardown and Inspection - 18" Diameter Frame TOTAL 1 100.00 525.00 3,500.00 7,925.00 625.00 UNIT 150 hrs. PRICE 25.00 95.00 190.00 191.00 105.00 5. Repair Shop Labor - Regular Time TOTAL 3,750.00 14,250.00 28,500.00 28,650.00 15,750.00 UNIT 20 hrs. PRICE 25.00 125.00 285.00 285.50 135.00 6. Repair Shop Labor - Overtime TOTAL 1 500.00 2,500.00 5,700.00 5,710.00 2,700.00 UNIT 2 ea. PRICE 2,000.00 3,000.00 6,600.00 7,260.00 4,050.00 7. Pump and Submersible Motor Unit Test TOTAL 4,000.00 6,000.00 13,200.00 14,520.00 8,100.00 UNIT 10% 20% 15% 20% 17% $100,000 / year PRICE 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 8. Motor Parts and Materials TOTAL 1 110,000.00 120,000.00 115,000.00 120,000.00 117,000.00 UNIT 10 trips PRICE 2,000.00 2,000.00 2,600.00 4,000.00 700.00 9. Shipping Costs (Round Trip) TOTAL 20,000.00 20,000.00 26,000.00 40,000.00 7,000.00 SUBTOTAL (GROUP C) TOTAL 1 138,950.00 164,325.00 212,900.00 245,005.00 153,425.00 Group D Well Pump and Component Replacement (mark -ups not to exceed 20 %) UNIT 20% 20% 20% 15% 17% $200,000 / year PRICE 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 Well Pumps TOTAL 240,000.00 240,000.00 240,000.00 230,000.00 234,000.00 UNIT 15% 15% 15% 17.5% 17% $200,000 / year PRICE 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 Well Motors ITOTAL 1 230,000.00 230,000.00 230,000.00 235,000.00 234,000.00 F281 -629 (Rev. 5/92) 19 -7031 SAN ANTONIO WATER SYSTEM ° P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 N o TABULATION OF BIDS o 7 o PROPOSAL. Annual Contract for FOR: Well Maintenance Services TIME& (June 1, 2019 through May 31, 2020) DATE: 3.00 p.m., March 13, 2019 d o ITEM NO. DESCRIPTION AND APPROXIMATE QUANTITY N M M V) 't Q f•'+ U � 6 j ' UNIT 20% 1.5% 20% 15% 17% $60,000 / year PRICE 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 Column Pipe, Discharge Head, and other Com onents TOTAL 72,000.00 69,000.00 72,000.00 69,000.00 70,200.00 UNIT 15% 20% 15% 18% 17% $50,000 / year PRICE 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 Power Cable TOTAL 1 57,500.00 60,000.00 57,500.00 59,000.00 58,500.00 SUBTOTAL (GROUP D) TOTAL 599,500.00 599,000.00 599,500.00 593,000.00 596,700.00 FIRST YEAR BASE PERIOD TOTAL CONTRACT AMOUNT (Groups A, B, C AND D) TOTAL 1,882,250.00 2,095,250.00 2,124,275.00 2,154,405.00 2,132,625.00 OPTION YEAR 1 Group A Pump Pulling and Installation UNIT 6,000 ft. PRICE 1.0.00 12.50 1.5.00 14.00 22.00 1. Pull or Install (per foot of column) - Small Pumps 2" - 6" TOTAL 60,000.00 75,000.00 90,000.00 84,000.00 132,000.00 UNIT 8,000 ft. PRICE 32.00 39.00 35.00 38.00 30.25 2. Pull or Install (per foot of column) - Medium Pumps (8" - 1.4 ") TOTAL 1 256,000.00 312,000.00 280,000.00 304,000.00 242,000.00 UNIT 1,000 ft. PRICE 55.00 62.50 55.00 55.00 46.00 3. Pull or Install (per foot of column) - Large Pumps ( >16 ") TOTAL 55,000.00 62,500.00 55,000.00 55,000.00 46,000.00 UNIT 15% 15% 15% 17.5% 14% $150,000 per year PRICE 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 4. Well Mudding Services TOTAL 1 172,500.00 172,500.00 172,500.00 176,250.00 171,000.00 UNIT 40 hrs. PRICE 100.00 182.00 231.00 210.50 625.00 5. Well Bailing TOTAL 4,000.00 7,280.00 9,240.00 8,420.00 25,000.00 UNIT 20 ea. PRICE 2,500.00 1,560.00 1,600.00 1,684.00 1,875.00 6. Well Video Log TOTAL 1 50,000.00 31,200.00 32,000.00 33,680.00 37,500.00 UNIT 1,200 ft. PRICE 1.50 4.25 5.00 6.31 3.75 7. Well Geophysical Survey TOTAL 1,800.00 5,100.00 6,000.00 7,572.00 4,500.00 UNIT 1,000 ft. PRICE 3.00 3.10 2.00 2.26 2.00 8 Dekoron Airline Installation TOTAL 1 3,000.00 3,100.00 2,000.00 2,260.00 2,000.00 UNIT 5% 15% 15% 15% 14% $80,000 / year PRICE 80,000.00 80,000.00 80,000.00 80,000.00 80,000.00 9. Miscellaneous Parts TOTAL 84,000.00 92,000.00 92,000.00 92,000.00 91,200.00 UNIT 120 hrs. PRICE 125.00 260.00 231.00 210.50 275.00 10. Fishing for Pump, Column, or Parts TOTAL 1 15,000.00 31,200.00 27,720.00 25,260.00 33,000.00 UNIT 100 hrs. PRICE 100.00 260.00 231.00 210.50 410.00 11. Scratching TOTAL 10,000.00 26,000.00 23,100.00 21,050.00 41,000.00 UNIT 200 hrs. PRICE 100.00 260.00 231.00 263.12 270.00 12. Blockage Removal TOTAL 20,000.00 52,000.00 46,200.00 52,624.00 54,000.00 UNIT 15% 15% 15% 15% 14% $40,000 /year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 13. Casing Repair (mark-up not to exceed 15% ) TOTAL 46,000.00 46,000.00 46,000.00 46,000.00 45,600.00 UNIT 100 hrs. PRICE 150.00 291.00 258.00 263.12 880.00 14. Jetting TOTAL 1 15,000.00 29,100.00 25,800.00 26,312.00 88,000.00 UNIT 10% 10% 15% 15% 14% $15,000 /year PRICE 15,000.00 15,000.00 1.5,000.00 15,000.00 15,000.00 15. Crane Rental (mark -up not to exceed 15 %) TOTAL 16,500.00 16,500.00 17,250.00 17,250.00 17,100.00 F281 -629 (Rev. 5/92) 19 -7031 SAN ANTONIO WATER SYSTEM ° P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 N o TABULATION OF BIDS o 7 o PROPOSAL. Annual Contract for FOR: Well Maintenance Services TIME& (June 1, 2019 through May 31, 2020) DATE: 3.00 p.m., March 13, 2019 d o ITEM NO. DESCRIPTION AND APPROXIMATE QUANTITY N p.r M G� M �i M V) 't Q f•'+ � 6 r ' UNIT 15 hrs. PRICE 50.00 130.00 175.00 421.00 240.00 16. Salvage Transport TOTAL 750.00 1,950.00 2,625.00 6,315.00 3,600.00 UNIT 15% 10% 15% 24.25% 14% $10,000 /year PRICE 10,000.00 10, 000.00 10,000.00 10,000.00 10,000.00 17. Total rental for Fishing and Blockage Removal TOTAL 1 11,500.00 11,000.00 11,500.00 12,425.00 11,400.00 SUBTOTAL (GROUP A ) TOTAL 821,050.00 974,430.00 938,935.00 970,418.00 1,044,900.00 Group B Well Pump Repair UNIT 20 ea. PRICE 250.00 520.00 800.00 842.00 1,200.00 1. Pump Teardown and Inspection (all sizes) TOTAL 5,000.00 10,400.00 16,000.00 16,840.00 24,000.00 UNIT 250 hrs. PRICE 75.00 99.00 105.00 131.57 100.00 2. Pump Repair Shop Labor - Regular Time TOTAL 1 18,750.00 24,750.00 26,250.00 32,891.25 25,000.00 UNIT 20 hrs. PRICE 50.00 130.00 105.00 199.97 175.00 3. Pump Repair Shop Labor - Overtime TOTAL 1,000.00 2,600.00 2,100.00 3,999.40 3,500.00 UNIT 10% 20% 15% 25.25% 17% $100,000 / year PRICE 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 4. Pump Parts and Materials TOTAL 110,000.00 120,000.00 115,000.00 125,250.00 117,000.00 UNIT 20% 20% 15% 25.25% 17% $40,000 / year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 5. Line Shaft Replacement TOTAL 48,000.00 48,000.00 46,000.00 50,100.00 46,800.00 UNIT 20% 20% 15% 25.25% 17% $40,000 / year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 6. Line Shaft Bearings TOTAL 48,000.00 48,000.00 46,000.00 50,100.00 46,800.00 UNIT 5,000 SF PRICE 15.00 1.6.00 18.00 16.84 13.20 7. Column Pipe and /or Pump Coating TOTAL 75,000.00 80,000.00 90,000.00 84,200.00 66,000.00 UNIT 10% 10% 15% 20.25% 17% $50,000 / year PRICE 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 8. Bid Mark -ups TOTAL 55,000.00 55,000.00 57,500.00 60,125.00 58,500.00 SUBTOTAL (GROUP B) TOTAL 360,750.00 388,750.00 398,850.00 423,505.65 387,600.00 Group C Submersible Pump and Motor Repair UNIT 2 ea. PRICE 100.00 130.00 3,675.00 4,236.31 250.00 1. Motor Teardown & Inspection - 8" Diameter Frame TOTAL 200.00 260.00 7,350.00 8,472.62 500.00 UNIT 2 ca. PRICE 100.00 130.00 3,675.00 4,23631 375.00 2. Motor Teardown and Inspection - 10" - 12" Diameter Frame TOTAL 1 200.00 260.00 7,350.00 8,472.62 750.00 UNIT 2 ea. PRICE 100.00 286.00 3,675.00 6,367.62 500.00 3. Motor Teardown and Inspection - 14" - 16" Diameter Frame TOTAL 200.00 572.00 7,350.00 12,735.24 1,000.00 UNIT 1 ea. PRICE 100.00 546.00 3,675.00 8,341.06 625.00 4. Motor Teardown and Inspection - 18" Diameter Frame TOTAL 1 100.00 546.00 3,675.00 8,341.06 625.00 UNIT 150 hrs. PRICE 25.00 99.00 190.00 201.02 105.00 5. Repair Shop Labor - Regular Time TOTAL 3,750.00 14,850.00 28,500.00 30,153.00 15,750.00 UNIT 20 hrs. PRICE 25.00 130.00 285.00 300.48 135.00 6. Repair Shop Labor - Overtime TOTAL 500.00 2,600.00 5,700.00 6,009.60 2,700.00 UNIT 2 ea. PRICE 2,000.00 3,120.00 6,600.00 7,641.15 4,050.00 7. Pump and Submersible Motor Unit Test TOTAL 4,000.00 6,240.00 1.3,200.00 15,282.30 8,100.00 UNIT 10% 20% 15% 25.25% 17% $100,000 / year PRICE 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 8. Motor Parts and Materials TOTAL 110,000.00 120,000.00 115,000.00 125,250.00 117,000.00 F281 -629 (Rev. 5/92) 19 -7031 SAN ANTONIO WATER SYSTEM ° P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 N o TABULATION OF BIDS o 7 o PROPOSAL. Annual Contract for o o FOR: Well Maintenance Services o TIME& (June 1, 2019 through May 31, 2020) DATE: 3.00 p.m., March 13, 2019 d o ITEM NO. DESCRIPTION AND APPROXIMATE QUANTITY N ti p.r M G� M �i M V) 't Q f•'+ � 61 r ' UNIT 10 trips PRICE 2,000.00 2,080.00 2,650.00 4,210.00 700.00 9. Shipping Costs (Round Trip) TOTAL 20,000.00 20,800.00 26,500.00 42,100.00 7,000.00 SUBTOTAL (GROUP C) TOTAL 1 138,950.00 166,128.00 214,625.00 256,816.44 153,425.00 Group D Well Pump and Component Replacement UNIT 20% 20% 20% 20% 17% $200,000 / year PRICE 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 1. Well Pumps TOTAL 240,000.00 240,000.00 240,000.00 240,000.00 234,000.00 UNIT 15% 15% 15% 20% 17% $200,000 / year PRICE 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 2. Well Motors TOTAL 1 230,000.00 230,000.00 230,000.00 240,000.00 234,000.00 UNIT 20% 15% 20% 20% 17% $60,000 / year PRICE 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 1 Column Pipe, Discharge Head, and other Components TOTAL 72,000.00 69,000.00 72,000.00 72,000.00 70,200.00 UNIT 15% 20% 15% 20% 17% $50,000 / year PRICE 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 4. Power Cable TOTAL 1 57,500.00 60,000.00 57,500.00 60,000.00 58,500.00 SUBTOTAL (GROUP D) TOTAL 599,500.00 599,000.00 599,500.00 612,000.00 596,700.00 OPTION YEAR 1 TOTAL CONTR +1348ACT AMOUNT (Groups A, B, C AND D) TOTAL 1,920,250.00 2,128,308.00 2,151,910.00 2,262,740.09 2,182,625.00 OPTION YEAR 2 Group A Pump Pulling and Installation UNIT 6,000 ft. PRICE 12.00 12.50 15.00 15.00 24.00 1. Pull or Install (per foot of column) - Small Pum s 2" - 6" TOTAL 72,000.00 75,000.00 90,000.00 90,000.00 144,000.00 UNIT 8,000 ft. PRICE 35.00 39.50 38.00 40.00 34.25 2. Pull or Install (per foot of column) - Medium Pum s 8" - 14 ") TOTAL 1 280,000.00 316,000.00 304,000.00 320,000.00 274,000.00 UNIT 1,000 ft. PRICE 60.00 63.00 60.00 60.00 48.00 3. Pull or Install (per foot of column - Large Pumps >16" TOTAL 60,000.00 63,000.00 60,000.00 60,000.00 48,000.00 UNIT 15% 15% 15% 17.25% 14% 150,000 per year PRICE 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 4. Well Mudding Services TOTAL 1 172,500.00 172,500.00 172,500.00 175,875.00 171,000.00 UNIT 40 hrs. PRICE 100.00 184.00 250.00 210.50 625.00 5. Well Bailing TOTAL 4,000.00 7,360.00 10,000.00 8,420.00 25,000.00 UNIT 20 ea. PRICE 2,500.00 1,580.00 1,800.00 1,684.00 1,875.00 6. Well Video Log TOTAL 1 50,000.00 31,600.00 36,000.00 33,680.00 37,500.00 UNIT 1,200 ft. PRICE 1.50 4.25 6.00 6.31 3.75 7. Well Geophysical Survey TOTAL 1,800.00 5,100.00 7,200.00 7,572.00 4,500.00 UNIT 1,000 ft. PRICE 100 3.15 100 126 2.00 8 Dekoron Airline Installation TOTAL 1 3,000.00 3,150.00 3,000.00 2,260.00 2,000.00 UNIT 5% 15% 15% 15% 14% $80,000 / year PRICE 80,000.00 80,000.00 80,000.00 80,000.00 80,000.00 9. Miscellaneous Parts (mark-up not to exceed 15% TOTAL 84,000.00 92,000.00 92,000.00 92,000.00 91,200.00 UNIT 120 hrs. PRICE 125.00 263.00 250.00 210.50 275.00 10. Fishing for Pum , Column, or Parts TOTAL 15,000.00 31,560.00 30,000.00 25,260.00 33,000.00 UNIT 100 hrs. PRICE 100.00 263.00 250.00 210.50 410.00 11. Scratching TOTAL 10,000.00 26,300.00 25,000.00 21,050.00 41,000.00 F281 -629 (Rev. 5/92) 19 -7031 SAN ANTONIO WATER SYSTEM ° P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 N o TABULATION OF BIDS o 7 o PROPOSAL. Annual Contract for FOR: Well Maintenance Services TIME& (June 1, 2019 through May 31, 2020) DATE: 3.00 p.m., March 13, 2019 d o ITEM NO. DESCRIPTION AND APPROXIMATE QUANTITY N p.r M G� M �i M V) 't Q f•'+ � 6 r ' UNIT 200 hrs. PRICE 100.00 263.00 250.00 26312 270.00 12. Blockage Removal TOTAL 20,000.00 52,600.00 50,000.00 52,624.00 54,000.00 UNIT 15% 15% 15% 15% 14% $40,000 /year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 13. Casing Repair (mark-up not to exceed 15% ) TOTAL 1 46,000.00 46,000.00 46,000.00 46,000.00 45,600.00 UNIT 100 hrs. PRICE 150.00 294.00 300.00 263.1.2 880.00 14. Jetting TOTAL 15,000.00 29,400.00 30,000.00 26,312.00 88,000.00 UNIT 10% 10% 15% 15% 14% $15,000 /year PRICE 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15. Crane Rental (mark -up not to exceed 15 %) TOTAL 1 16,500.00 16,500.00 17,250.00 17,250.00 17,100.00 UNIT 15 hrs. PRICE 50.00 131.00 200.00 421.00 240.00 16. Salvage Transport TOTAL 750.00 1,965.00 3,000.00 6,31.5.00 3,600.00 UNIT 15% 10% 15% 24.25% 14% $10,000 /year PRICE 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 17. Total rental for Fishing and Blockage Removal TOTAL 1 11,500.00 11,000.00 11,500.00 12,425.00 11,400.00 SUBTOTAL (GROUP A) TOTAL 862,050.00 981,035.00 987,450.00 997,043.00 1,090,900.00 Group B Well Pump Repair UNIT 20 ea. PRICE 250.00 525.00 850.00 842.00 1,200.00 1. Pum Teardown and Inspection all sizes TOTAL 5,000.00 10,500.00 17,000.00 16,840.00 24,000.00 UNIT 250 hrs. PRICE 75.00 100.00 110.00 131.56 100.00 2. Pum Repair Shop Labor - Regular Time TOTAL 1 18,750.00 25,000.00 27,500.00 32,890.00 25,000.00 UNIT 20 hrs. PRICE 50.00 131.00 110.00 199.97 175.00 3. Pump Repair Shop Labor - Overtime TOTAL 1,000.00 2,620.00 2,200.00 3,999.40 3,500.00 UNIT 10% 20% 15% 25.25% 17% $100,000 / year PRICE 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 4. Pump Parts and Materials TOTAL 110,000.00 120,000.00 115,000.00 125,250.00 117,000.00 UNIT 20% 20% 15% 25.25% 17% $40,000 / year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 5. Line Shaft Replacement TOTAL 48,000.00 48,000.00 46,000.00 50,100.00 46,800.00 UNIT 20% 20% 15% 25.25% 17% $40,000 / year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 6. Line Shaft Bearings TOTAL 1 48,000.00 48,000.00 46,000.00 50,100.00 46,800.00 UNIT 5,000 SF PRICE 16.00 16.00 18.00 16.84 1120 7. Column Pipe and /or Pump Coating TOTAL 80,000.00 80,000.00 90,000.00 84,200.00 66,000.00 UNIT 10% 10% 15% 20.25% 17% $50,000 / year PRICE 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 8. Bid Mark-ups TOTAL 1 55,000.00 55,000.00 57,500.00 60,125.00 58,500.00 SUBTOTAL (GROUP B) TOTAL 365,750.00 389,120.00 401,200.00 423,504.40 387,600.00 Group C Submersible Pump and Motor Repair UNIT 2 ea. PRICE 100.00 131.00 3,750.00 4,236.31 250.00 1. Motor Teardown & Ins ection - 8" Diameter Frame TOTAL 200.00 262.00 7,500.00 8,472.62 500.00 UNIT 2 ea. PRICE 100.00 131.00 3,750.00 4,236.31 375.00 2. Motor Teardown and Inspection - 10" - 12" Diameter Frame TOTAL 1 200.00 262.00 7,500.001 8,472.621 750.00 UNIT 2 ea. PRICE 100.00 289.00 3,750.00 6,367.62 500.00 1 Motor Teardown and Inspection - 14" - 16" Diameter Frame TOTAL 200.00 578.00 7,500.00 12,735.24 1,000.00 F281 -629 (Rev. 5/92) 19 -7031 SAN ANTONIO WATER SYSTEM ° P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 N o TABULATION OF BIDS o 7 o PROPOSAL. Annual Contract for FOR: Well Maintenance Services TIME& (June 1, 2019 through May 31, 2020) DATE: 3.00 p.m., March 13, 2019 d o ITEM NO. DESCRIPTION AND APPROXIMATE QUANTITY N p.r M G� M �i M V) Q f•-+ 't � 6 r ' UNIT 1 ea. PRICE 100.00 551.00 3,750.00 8,341.06 625.00 4. Motor Teardown and Inspection - 18" Diameter Frame TOTAL 100.00 551.00 3,750.00 8,341.06 625.00 UNIT 150 hrs. PRICE 25.00 100.00 209.00 201.02 105.00 5. Repair Shop Labor - Regular Time TOTAL 1 3,750.00 15,000.00 31,350.00 30,153.00 15,750.00 UNIT 20 hrs. PRICE 25.00 131.00 313.50 300.48 135.00 6. Repair Shop Labor - Overtime TOTAL 500.00 2,620.00 6,270.00 6,009.60 2,700.00 UNIT 2 ea. PRICE 2,000.00 3,150.00 7,260.00 7,641.15 4,050.00 7. Pump and Submersible Motor Unit Test TOTAL 1 4,000.00 6,300.00 14,520.00 15,282.30 8,100.00 UNIT 10% 20% 15% 25.25% 17% $100,000 / year PRICE 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 8. Motor Parts and Materials TOTAL 11.0,000.00 120,000.00 115,000.00 125,250.00 11.7,000.00 UNIT 10 trips PRICE 2,000.00 2,100.00 2,800.00 4,210.00 700.00 9. Shipping Costs (Round Trip) TOTAL 1 20,000.00 21,000.00 28,000.00 42,100.00 7,000.00 SUBTOTAL (GROUP C) TOTAL 138,950.00 166,573.00 221,390.00 256,816.44 153,425.00 Group D Well Pump and Component Replacement UNIT 20% 20% 20% 20% 17% $200,000 / year PRICE 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 Well Pun Ts TOTAL 240,000.00 240,000.00 240,000.00 240,000.00 234,000.00 UNIT 15% 15% 20% 20% 17% $200,000 / year PRICE 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 Well Motors TOTAL 1 230,000.00 230,000.00 240,000.00 240,000.00 234,000.00 UNIT 20% 15% 20% 20% 17% $60,000 / year PRICE 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 Column Pipe, Discharge Head, and other Components TOTAL 72,000.00 69,000.00 72,000.00 72,000.00 70,200.00 UNIT 15% 20% 20% 20% 17% $50,000 / year PRICE 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 Power Cable TOTAL 57,500.00 60,000.00 60,000.00 60,000.00 58,500.00 SUBTOTAL (GROUP D) TOTAL 599,500.00 599,000.00 612,000.00 612,000.00 596,700.00 OPTION YEAR 2 TOTAL CONTRACT AMOUNT (Groups A, B, C AND D) TOTAL 1,966,250.00 2,135,728.00 2,222,040.00 2,289,363.84 2,228,625.00 OPTION YEAR 3 Group A Pump Pulling and Installation UNIT 6,000 ft. PRICE 14.00 12.50 20.00 16.00 25.00 1. Pull or Install (per foot of column) - Small Pumps (2" - 6 ") TOTAL 84,000.00 75,000.00 120,000.00 96,000.00 150,000.00 UNIT 8,000 ft. PRICE 35.00 39.50 40.00 42.00 35.00 2. Pull or Install (per foot of column ) - Medium Pumps (8" - 14" ) TOTAL 1 280,000.00 316,000.00 320,000.00 336,000.00 280,000.00 UNIT 1,000 ft. PRICE 60.00 63.00 65.00 63.00 50.00 3. Pull or Install (per foot of column) - Large Pumps ( >16" ) TOTAL 60,000.00 63,000.00 65,000.00 63,000.00 50,000.00 UNIT 15% 15% 15% 17.25% 14% 150,000 per year PRICE 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 4. Well Mudding Services TOTAL 1 172,500.00 172,500.00 172,500.00 175,875.00 171,000.00 UNIT 40 hrs. PRICE 100.00 184.00 265.00 210.50 625.00 5. Well Bailing TOTAL 4,000.00 7,360.00 10,600.00 8,420.00 25,000.00 UNIT 20 ea. PRICE 2,500.00 1,580.00 2,000.00 1,684.00 1,875.00 6. 1 Well Video Log ITOTAL 1 50,000.00 31,600.00 40,000.00 33,680.00 37,500.00 F281 -629 (Rev. 5/92) 19 -7031 SAN ANTONIO WATER SYSTEM ° P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 N o TABULATION OF BIDS o 7 o PROPOSAL. Annual Contract for FOR: Well Maintenance Services TIME& (June 1, 2019 through May 31, 2020) DATE: 3.00 p.m., March 13, 2019 d o ITEM NO. DESCRIPTION AND APPROXIMATE QUANTITY N p.r M G� M �i M V) 't Q f•'+ � 6 r ' UNIT 1,200 ft. PRICE 1.50 4.25 6.00 6.31 3.75 7. Well Geophysical Survey TOTAL 1,800.00 51100.00 7,200.00 7,572.00 4,500.00 UNIT 1,000 ft. PRICE 3.00 3.15 3.00 2.26 2.00 8 Dekoron Airline Installation TOTAL 1 3,000.00 3,150.00 3,000.00 2,260.00 2,000.00 UNIT 5% 15% 15% 15% 14% $80,000 / year PRICE 80,000.00 80,000.00 80,000.00 80,000.00 80,000.00 9. Miscellaneous Parts (mark-up not to exceed 15 %) TOTAL 84,000.00 92,000.00 92,000.00 92,000.00 91,200.00 UNIT 120 hrs. PRICE 125.00 263.00 265.00 210.50 275.00 10. Fishing for Pump, Column, or Parts TOTAL 1 15,000.00 31,560.00 31,800.00 25,260.00 33,000.00 UNIT 100 hrs. PRICE 100.00 263.00 265.00 210.50 410.00 11. Scratching TOTAL 10,000.00 26,300.00 26,500.00 21,050.00 41,000.00 UNIT 200 hrs. PRICE 100.00 263.00 265.00 263.12 270.00 12. Blockage Removal TOTAL 1 20,000.00 52,600.00 53,000.00 52,624.00 54,000.00 UNIT 15% 15% 15% 15% 14% $40,000 /year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 13. Casing Repair (mark-up not to exceed 15 %) TOTAL 46,000.00 46,000.00 46,000.00 46,000.00 45,600.00 UNIT 100 firs. PRICE 150.00 294.00 300.00 263.12 240.00 14. Jetting TOTAL 1 15,000.00 29,400.00 30,000.00 26,312.00 24,000.00 UNIT 10% 10% 15% 15% 14% $15,000 /year PRICE 15,000.00 15, 000.00 15,000.00 15,000.00 15,000.00 15. Crane Rental (mark-up not to exceed 15% TOTAL 16,500.00 16,500.00 17,250.00 17,250.00 17,100.00 UNIT 15 hrs. PRICE 50.00 131.00 200.00 421.00 240.00 16. Salvage Transport TOTAL 1 750.00 1,965.00 3,000.00 6,315.00 3,600.00 UNIT 15% 10% 15% 24.25% 14% $10,000 /year PRICE 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 17. Total rental for Fishing and Blockage Removal TOTAL 11,500.00 11, 000.00 11,500.00 12,425.00 11,400.00 SUBTOTAL (GROUP A) TOTAL 1 874,050.00 981,035.00 1,049,350.00 1,022,043.00 1,040,900.00 Group B Well Pump Repair UNIT 20 ea. PRICE 250.00 525.00 900.00 842.00 1,200.00 1. Pump Teardown and Inspection (all sizes ) TOTAL 5,000.00 10,500.00 18,000.00 16,840.00 24,000.00 UNIT 250 hrs. PRICE 75.00 100.00 115.00 131.56 100.00 2. Pump Repair Shop Labor - Regular Time TOTAL 1 18,750.00 25,000.00 28,750.00 32,890.00 25,000.00 UNIT 20 hrs. PRICE 50.00 131.00 120.00 199.97 175.00 3. Pump Repair Shop Labor - Overtime TOTAL 1,000.00 2,620.00 2,400.00 3,999.40 3,500.00 UNIT 10% 20% 15% 25.25% 17% $100,000 / year PRICE 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 4. Pump Parts and Materials TOTAL 1 110,000.00 120,000.00 115,000.00 125,250.00 117,000.00 UNIT 20% 20% 15% 25.25% 17% $40,000 / year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 5. Line Shaft Replacement TOTAL 48,000.00 48,000.00 46,000.00 50,100.00 46,800.00 UNIT 20% 20% 15% 25.25% 17% $40,000 / year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 6. Line Shaft Bearings TOTAL 1 48,000.00 48,000.00 46,000.00 50,100.00 46,800.00 UNIT 5,000 SF PRICE 17.00 16.00 20.00 16.84 13.20 7. Column Pipe and/or Pump Coating TOTAL 85,000.00 80,000.00 100,000.00 84,200.00 66,000.00 F281 -629 (Rev. 5/92) 19 -7031 SAN ANTONIO WATER SYSTEM ° P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 N o TABULATION OF BIDS i~ o 7 o PROPOSAL. Annual Contract for FOR: Well Maintenance Services TIME& (June 1, 2019 through May 31, 2020) DATE: 3.00 p.m., March 13, 2019 d o ITEM NO. DESCRIPTION AND APPROXIMATE QUANTITY N M M V) 't Q f•'+ U � 6 j ' UNIT 10% 1.0% 15% 20.25% 17% $50,000 / year PRICE 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 8. Bid Mark-ups TOTAL 55,000.00 55,000.00 57,500.00 60,125.00 58,500.00 SUBTOTAL (GROUP B) TOTAL 370,750.00 389,120.00 413,650.00 423,504.40 387,600.00 Group C Submersible Pump and Motor Repair UNIT 2 ea. PRICE 100.00 131.00 4,125.00 4,236.31 250.00 1. Motor Teardown & Ins ection - 8" Diameter Frame TOTAL 200.00 262.00 8,250.00 8,472.62 500.00 UNIT 2 ea. PRICE 100.00 131.00 4,125.00 4,226.31 375.00 2. Motor Teardown and Inspection - 10" - 12" Diameter Frame TOTAL 200.00 262.00 8,250.00 8,452.62 750.00 UNIT 2 ea. PRICE 100.00 289.00 4,125.00 6,367.62 500.00 1 Motor Teardown and Inspection - 14" - 16" Diameter Frame TOTAL 200.00 578.00 8,250.00 1.2,735.24 1,000.00 UNIT 1 ea. PRICE 100.00 551.00 4,125.00 8,341.06 625.00 4. Motor Teardown and Inspection - 18" Diameter Frame TOTAL 100.00 551.00 41125.00 8,341.06 625.00 UNIT 150 hrs. PRICE 25.00 100.00 145.00 201.02 105.00 5. Repair Shop Labor - Regular Time TOTAL 3,750.00 15,000.00 21,750.00 30,153.00 15,750.00 UNIT 20 hrs. PRICE 25.00 131.00 150.00 300.48 135.00 6. Repair Shop Labor - Overtime TOTAL 1 500.00 2,620.00 3,000.00 6,009.60 2,700.00 UNIT 2 ea. PRICE 2,000.00 3,150.00 3,500.00 7,641.15 4,050.00 7. Pump and Submersible Motor Unit Test TOTAL 4,000.00 6,300.00 7,000.00 15,282.30 8,100.00 UNIT 10% 20% 20% 25.25% 17% $100,000 / year PRICE 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 8. Motor Parts and Materials TOTAL 1 110,000.00 120,000.00 120,000.00 125,250.00 117,000.00 UNIT 10 trips PRICE 2,000.00 2,100.00 2,900.00 4,210.00 700.00 9. Shipping Costs (Round Trip) TOTAL 20,000.00 21,000.00 29,000.00 42,100.00 7,000.00 SUBTOTAL (GROUP C) TOTAL 1 138,950.00 166,573.00 209,625.00 256,796.44 153,425.00 Group D Well Pump and Component Replacement UNIT 20% 20% 20% 20% 17% $200,000 / year PRICE 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 Well Pumps TOTAL 240,000.00 240,000.00 240,000.00 240,000.00 234,000.00 UNIT 15% 15% 20% 20% 17% $200,000 / year PRICE 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 Well Motors TOTAL 1 230,000.00 230,000.00 240,000.00 240,000.00 234,000.00 UNIT 20% 15% 20% 20% 17% $60,000 / year PRICE 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 Column Pipe, Discharge Head, and other Components TOTAL 72,000.00 69,000.00 72,000.00 72,000.00 70,200.00 UNIT 15% 20% 20% 20% 17% $50,000 / year PRICE 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 Power Cable TOTAL 57,500.00 60,000.00 60,000.00 60,000.00 58,500.00 SUBTOTAL (GROUP D) TOTAL 599,500.00 599,000.00 612,000.00 612,000.00 596,700.00 OPTION YEAR 3 TOTAL CONTRACT AMOUNT (Groups A, B, C AND D) TOTAL 1,983,250.00 2,135,728.00 2,284,625.00 2,314,343.84 2,178,625.00 OPTION YEAR 4 Group A Pump Pulling and Installation UNIT 6,000 ft. PRICE 1.5.00 12.50 20.00 16.00 25.00 1. Pull or Install (per foot of column) - Small Pumps 2" - 6" TOTAL 90,000.00 75,000.00 120,000.00 96,000.00 150,000.00 F281 -629 (Rev. 5/92) 19 -7031 SAN ANTONIO WATER SYSTEM ° P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 N o TABULATION OF BIDS o 7 o PROPOSAL. Annual Contract for FOR: Well Maintenance Services TIME& (June 1, 2019 through May 31, 2020) DATE: 3.00 p.m., March 13, 2019 d o ITEM NO. DESCRIPTION AND APPROXIMATE QUANTITY N p.r M G� M �i M V) 't Q f•'+ � 6 r ' UNIT 8,000 ft. PRICE 38.00 39.50 45.00 42.00 35.00 2. Pull or Install (per foot of column) - Medium Pum s 8" - 14 ") TOTAL 304,000.00 316,000.00 360,000.00 336,000.00 280,000.00 UNIT 1,000 ft. PRICE 60.00 63.00 75.00 63.00 60.00 3. Pull or Install (per foot of column - Large Pumps >16" TOTAL 1 60,000.00 63,000.00 75,000.00 63,000.00 60,000.00 UNIT 15% 15% 20% 17.25% 14% 150,000 per year PRICE 150,000.00 150,000.00 150,000.00 150,000.00 150,000.00 4. Well Mudding Services TOTAL 172,500.00 172,500.00 180,000.00 175,875.00 171,000.00 UNIT 40 hrs. PRICE 100.00 184.00 300.00 210.50 625.00 5. Well Bailing TOTAL 1 4,000.00 7,360.00 12,000.00 8,420.00 25,000.00 UNIT 20 ea. PRICE 2,500.00 1,580.00 2,100.00 1,684.00 1,875.00 6. Well Video Log TOTAL 50,000.00 31,600.00 42,000.00 33,680.00 37,500.00 UNIT 1,200 ft. PRICE 1.50 4.25 8.00 6.31 3.75 7. Well Geophysical Survey TOTAL 1 1,800.00 5,100.00 9,600.00 7,572.00 4,500.00 UNIT 1,000 ft. PRICE 100 3.15 100 126 2.00 8 Dekoron Airline Installation TOTAL 3,000.00 3,150.00 3,000.00 2,260.00 2,000.00 UNIT 5% 15% 15% 15% 14% $80,000 / year PRICE 80,000.00 80,000.00 80,000.00 80,000.00 80,000.00 9. Miscellaneous Parts (mark-up not to exceed 15% TOTAL 1 84,000.00 92,000.00 92,000.00 92,000.00 91,200.00 UNIT 120 hrs. PRICE 125.00 263.00 290.00 210.50 275.00 10. Fishing for Pum , Column, or Parts TOTAL 15,000.00 31,560.00 34,800.00 25,260.00 33,000.00 UNIT 100 hrs. PRICE 100.00 263.00 290.00 210.50 410.00 11. Scratching TOTAL 1 10,000.00 26,300.00 29,000.00 21,050.00 41,000.00 UNIT 200 hrs. PRICE 100.00 263.00 290.00 263.12 270.00 12. Blockage Removal TOTAL 20,000.00 52,600.00 58,000.00 52,624.00 54,000.00 UNIT 15% 15% 15% 15% 14% $40,000 /year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 13. Casing Repair (mark-up not to exceed 15 %) TOTAL 1 46,000.00 46,000.00 46,000.00 46,000.00 45,600.00 UNIT 100 hrs. PRICE 150.00 294.00 335.00 263.12 240.00 14. Jetting TOTAL 15,000.00 29,400.00 33,500.00 26,312.00 24,000.00 UNIT 10% 10% 15% 15% 14% $15,000 /year PRICE 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15. Crane Rental (mark-up not to exceed 15 %) TOTAL 1 16,500.00 16,500.00 17,250.00 17,250.00 17,100.00 UNIT 15 hrs. PRICE 50.00 131.00 200.00 421.00 240.00 16. Salvage Transport TOTAL 750.00 1,965.00 3,000.00 6,315.00 3,600.00 UNIT 15% 10% 20% 24.25% 14% $10,000 /year PRICE 10,000.00 10, 000.00 10,000.00 10,000.00 10,000.00 17. Total rental for Fishing and Blockage Removal TOTAL 1 11,500.00 11,000.00 12,000.00 12,425.00 11,400.00 SUBTOTAL (GROUP A ) TOTAL 904,050.00 981,035.00 1,127,150.00 1,022,043.00 1,050,900.00 Group B Well Pump Repair UNIT 20 ea. PRICE 250.00 525.00 1,000.00 842.00 1,200.00 1. Pump Teardown and Inspection (all sizes) TOTAL 5,000.00 10,500.00 20,000.00 16,840.00 24,000.00 UNIT 250 hrs. PRICE 75.00 100.00 120.00 131.56 100.00 2, 1 Pump Repair Shop Labor - Regular Time ITOTAL 1 18,750.00 25,000.00 30,000.00 32,890.00 25,000.00 10 F281 -629 (Rev. 5/92) 19 -7031 SAN ANTONIO WATER SYSTEM ° P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 N o TABULATION OF BIDS i~ o 7 o PROPOSAL. Annual Contract for FOR: Well Maintenance Services TIME& (June 1, 2019 through May 31, 2020) DATE: 3.00 p.m., March 13, 2019 d o ITEM NO. DESCRIPTION AND APPROXIMATE QUANTITY N p.r M G� M �i M V) 't Q f•'+ � 6 r ' UNIT 20 hrs. PRICE 50.00 131.00 130.00 199.97 175.00 3. Pump Repair Shop Labor - Overtime TOTAL 1,000.00 2,620.00 2,600.00 3,999.40 3,500.00 UNIT 10% 20% 25% 25.25% 17% $100,000 / year PRICE 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 4. Pump Parts and Materials TOTAL 1 110,000.00 120,000.00 125,000.00 125,250.00 117,000.00 UNIT 20% 20% 25% 25.25% 17% $40,000 / year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 5. Line Shaft Replacement TOTAL 48,000.00 48,000.00 50,000.00 50,100.00 46,800.00 UNIT 20% 20% 25% 25.25% 17% $40,000 / year PRICE 40,000.00 40,000.00 40,000.00 40,000.00 40,000.00 6. Line Shaft Bearings TOTAL 1 48,000.00 48,000.00 50,000.00 50,100.00 46,800.00 UNIT 5,000 SF PRICE 18.00 16.00 20.00 16.84 13.20 T Column Pipe and/or Pump Coating TOTAL 90,000.00 80,000.00 100,000.00 84,200.00 66,000.00 UNIT 10% 10% 20% 20.25% 17% $50,000 / year PRICE 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 8. Bid Mark-ups TOTAL 1 55,000.00 55,000.00 60,000.00 60,125.00 58,500.00 SUBTOTAL (GROUP B) TOTAL 375,750.00 389,120.00 437,600.00 423,504.40 387,600.00 Group C Submersible Pump and Motor Repair UNIT 2 ea. PRICE 100.00 131.00 4,200.00 4,236.31 250.00 1. Motor Teardown & Ins ection - 8" Diameter Frame TOTAL 200.00 262.00 8,400.00 8,472.62 500.00 UNIT 2 ea. PRICE 100.00 131.00 4,200.00 4,236.31 375.00 2. Motor Teardown and Inspection - 10" - 12" Diameter Frame TOTAL 1 200.00 262.00 8,400.00 8,472.62 750.00 UNIT 2 ea. PRICE 100.00 289.00 4,200.00 6,367.62 500.00 3. Motor Teardown and Inspection - 14" - 16" Diameter Frame TOTAL 200.00 578.00 8,400.00 12,735.24 1,000.00 UNIT 1 ea. PRICE 100.00 551.00 4,200.00 8,341.06 625.00 4. Motor Teardown and Inspection - 18" Diameter Frame TOTAL 1 100.00 551.00 4,200.00 8,341.06 625.00 UNIT 150 hrs. PRICE 25.00 100.00 150.00 201.02 105.00 5. Repair Shop Labor - Regular Time TOTAL 3,750.00 15,000.00 22,500.00 30,153.00 15,750.00 UNIT 20 hrs. PRICE 25.00 131.00 160.00 300.48 135.00 6. Repair Shop Labor - Overtime TOTAL 1 500.00 2,620.00 3,200.00 6,009.60 2,700.00 UNIT 2 ca. PRICE 2,000.00 3,150.00 3,500.00 7,641.15 4,050.00 7. Pump and Submersible Motor Unit Test TOTAL 4,000.00 6,300.00 7,000.00 15,282.30 8,100.00 UNIT 10% 20% 20% 25.25% 17% $100,000 / year PRICE 100,000.00 100,000.00 100,000.00 100,000.00 100,000.00 8. Motor Parts and Materials TOTAL 1 110,000.00 120,000.00 120,000.00 125,250.00 117,000.00 UNIT 10 trips PRICE 2,000.00 2,100.00 3,000.00 4,210.00 700.00 9. Shipping Costs (Round Trip) TOTAL 20,000.00 21,000.00 30,000.00 42,100.00 7,000.00 SUBTOTAL (GROUP C) TOTAL 1 138,950.00 166,573.00 212,100.00 256,816.44 153,425.00 Group D Well Pump and Component Replacement (mark -ups not to exceed 20 %) UNIT 20% 20% 20% 20% 17% $200,000 / year PRICE 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 Well Pumps TOTAL 240,000.00 240,000.00 240,000.00 240,000.00 234,000.00 UNIT 15% 15% 20% 20% 17% $200,000 / year PRICE 200,000.00 200,000.00 200,000.00 200,000.00 200,000.00 Well Motors TOTAL 230,000.00 230,000.00 240,000.00 240,000.00 234,000.00 11 F281 -629 (Rev. 5/92) 19 -7031 SAN ANTONIO WATER SYSTEM ° P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 N o TABULATION OF BIDS o 7 o PROPOSAL. Annual Contract for FOR: Well Maintenance Services TIME& (June 1, 2019 through May 31, 2020) DATE: 3.00 p.m., March 13, 2019 d o ITEM NO. DESCRIPTION AND APPROXIMATE QUANTITY N M M V) 't Q f•'+ U � 6 j ' UNIT 20% 1.5% 20% 20% 17% $60,000 / year PRICE 60,000.00 60,000.00 60,000.00 60,000.00 60,000.00 Column Pipe, Discharge Head, and other Con onents TOTAL 72,000.00 69,000.00 72,000.00 72,000.00 70,200.00 UNIT 15% 20% 20% 20% 17% $50,000 / year PRICE 50,000.00 50,000.00 50,000.00 50,000.00 50,000.00 Power Cable TOTAL 1 57,500.00 60,000.00 60,000.00 60,000.00 58,500.00 SUBTOTAL (GROUP D) TOTAL 599,500.00 599,000.00 612,000.00 612,000.00 596,700.00 OPTION YEAR 4 TOTAL CONTRACT AMOUNT (Groups A, B, C AND D) TOTAL 2,018,250.00 2,135,728.00 2,388,850.00 2,314,363.84 2,188,625.00 Net 2% Net Net Net Terms 30 days 10 da s 30 days 30 days 30 days Delivery Days 09111113111111111111104 BID INVITATIONS E- MAILED TO AND /OR PICKED UP BY: Advanced Water Well Technologies Alsay, Inc. Andrews - Foster Conhagen Davenport Drilling DXP Layne TX Peerless Equipment Pump Solutions Smith Pump Unison Drilling Weisinger 12 Demandstar SAWS Website Kbrit Titot Reference: San Antonio Water System Annual Contract for Well Maintenance Services, SAWS Bid No. 19-7031 This Rider is attached to the San Antonio Water System bid for the benefit of the agency listed below. SAWS assumes no responsibility in the evaluation and award of any contracts that result from this rider, Any contract resulting from this rider is strictly between the individual government entity listed hereon and the bidder. - 77YVVV�M: VOLLOWMG"$PECT" AC�CY Scherti S6&in Local Governmenj Corpotatiob (�SLGC) YESLZ Nb The terms and conditions of the SAWS contract will apply, with the following exceptions: A. Delivery location, delivery schedules and billing instructions will be made by the contracting governmental entity, B. Contract will be between the bidder and. the respective governmental entity, at the governmental entity's discretion. H This replaces all prior riders naming the same public entity. 2800 U$� Hwy� 281 North 4 Ro� Box M4 - ton Antonio, TX i M98-2449 - I�WMSAWsorg Resolution # SSLGC R21 -19 SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION STATE OF TEXAS COUNTY OF GUADALUPE NN A RESOLUTION APPROVING AND AUTHORIZING THE USE OF MONIES BY SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION FROM THE REPAIR AND REPLACEMENT FUND AND /OR THE OPERATING FUND FOR THE ANNUAL CONTRACT FOR ELECTRIC MOTOR REPAIR SMALL MOTORS (UP TO 250 HP) AND LARGE MOTORS (251 HP AND GREATER) WITH SAN ANTONIO ARMATURE IN THE AMOUNT UP'TO $500,000.00 FOR THE PERIOD OF OCTOBER 1, 2020 THROUGH SEPTEMBER 30, 2021 WITH THE OPTION FOR THREE ADDITIONAL ONE -YEAR EXTENSIONS AND THAT EXPENDITURES DURING ANY SUCH EXTENSIONS ARE PURSUANT TO AND CONTINGENT UPON SSLGC BOARD APPROVAL OF SUBSEQUENT YEARS' BUDGETS WITH A LINE ITEM FOR SUCH EXPENDITURES; AUTHORIZING THE GENERAL MANAGER OR THEIR DULY APPOINTED DESIGNEE TO EXECUTE A CONTRACT WITH SAN ANTONIO ARMATURE WHEREAS, the Schertz /Seguin Local Government Corporation (SSLGC) Board recognizes the immediate requirement for the repair /replacement of electric motors in the system; and WHEREAS, on May 5, 2020, the San Antonio Water Repair Small Motors (Up to 250 HP) and Large Motoa of June 1, 2020 through May 31, 2021 with three addi proved the award of Bid No. 20 -8073 for Electric Motor and Greater) with San Antonio Armature for the period year renewals; and WHEREAS, through Government Code, chapter 791 and the Interlocal Participation, SSLGC can acquire the goods and services in the San Antonio Water System Bid No. 20 -8073, at the prices stated in the bid, and may enter into a separate contract directly with San Antonio Armature for the period of June 1, 2020 through May 31, 2021, and up to three additional one -year extensions; and WHEREAS, this resolution authorizes funding from the Repair and Replacement Fund and /or the Operating Fund for Fiscal Year 2021 in the amount not to exceed $500,000.00; and WHEREAS, the contract includes the availability of one -year extensions, however, staff will return to the Board for approval of future contract, extensions and funding as part of the annual budget process; and Board acknowledges the intended use of the monies in the Repair and Replacement Fund and /or the Operating Fund to be for such conditions; and WHEREAS, the Schertz /Seguin Local Government Corporation (SSLGC) utilizes the City of Seguin's Purchasing Department through the Management Services Agreement and repair items greater than $50,000.00 are normally submitted to the SSLGC Board before the vendor is authorized to pursue a repair, the use of this annual contract and authorization will allow SSLGC general manager or their appointed designee to authorize the vendor to proceed with repairs greater than $50,000.00 as long as the repair line items are within the confines of the contract documents and such repairs must be ratified by the SSLGC Board after successful repair and installation of equipment; and NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION: 1. The use of monies from the Repair and Replacement Fund for the purpose of the Annual Contract for Electric Motor Repair Small Motors (Up to 250HP) and Large Motors (251 HP and Greater) with San Antonio Armature in the amount up to $500,000.00 is hereby approved and adopted. 2. The General Manager is authorized to enter into a contract with San Antonio Armature in accordance with the Bid Documents approved by SAWS pursuant to the interlocal purchasing agreement. 3. The Schertz /Seguin Local Government Corporation authorizes and directs the City of - Seguin Purchasing Department to process these repair purchase orders greater than $50,000.00 such that they are ratified by the SSLGC Board after successful repair and installation of equipment. Passed and approved this the 20' day of May 2021. Attest: Ken Greenwald, Secretary F281 -629 (Rev. 5/92) 20 -8073 SAN ANTONIO WATER SYSTEM P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 San Antonio Armature Works, Inc. Evans Enterprises, Inc. Shermco Industries, Inc. TABULATION OF BIDS 1015 N. Colorado 201 S. Industrial 2425 E. Pioneer Drive PROPOSAL. Annual Contract for Electric Motor Repair San Antonio, TX 78207 Waco, TX 76710 Irving, TX 75061 FOR Small Motors (10 -250 HP) and Large Motors (Greater than 250 HP) TIMr.& (June 1, 2020 through May 31, 2021) DATE: 3:00 p.m., March 18, 2020 11 FM NO, DESCRIPTION AND APPROXIMATE QUANTITY GROUP' LARGE MOTOR (GREATER THAN 250 HP) AND INCLUDES REWINDING, RECONDITIONING, MACHINE -WORK, AND TEAR DOWN, INSPECT AND REPAIR 1 _ ___ _ _. .- _ _ __ _ _ _ _ __ . __ .. _ _ _ 1 3097 Each 3097 1927 Each 1927 6672 Each 6672 Volta c 230/460 Recondi tion Lawson 47385 Three- Phase, 300 HP Frame 449T RPM 1788 ENCL TEFL 2 1 2370 Each 2370 1927 Each 1927 2616 Each 2616 Volta 2c 230/460 Recondition Lawson 47386 Three- Phase, 300 HP Frame 5008P RPM 1785 ENCL WPI 3 1 4032 Each 4032 3724 Each 3724 7003 Each 7003 Voltage 4160 Recondition Lawson 47387 Three- Phase, 300 HP Frame 5008VPH RPM 1180 ENCL WPI l 4 1 8243 Each 8243 7060 Each 7060 17703 Each 17703 Volta c 230/460 Rewind Lawson 47388 Three- Phase, 300 HP Frame 449T RPM 1788 ENCL TEFC 5 l ,6632 Each 6632 6273 Each 6273 7949 Each 7949 Volta e 230/460 Rewind Lawson 47389 Three -Phase, 350 HP Frame 447TPA RPM 1785 ENCL WPI 6 1 2583' Each 2583 1286 Each 1286 2928 Each 2928 Voltage 230/460 Recondition Lawson 47390 Three -Phase, 350 HP Frame 447TPA RPM 1785 ENCL WPI 7 l 8017 Each 8017 6763 Each 6763 8704 Each 8704 Volta 2e 230/460 Rewind Lawson 47391 Three -Phase, 400 HP Frame 5809 PH RPM 1185 ENCL WPll 8 1 5085 Each 5085 4715 Each 4715 8747 Each 8747 Voltage 4160 Recondition Lawson 47392 Three- Phase, 400 HP Frame 58075 RPM 1190 ENCL WPI 9 1 4874 Each 4874 6148 Each 6148 7928 Each 7928 Voltage 4160 Recondition Lawson 47393 Three- Phase, 400 HP Frame 5808B RPM 1185 ENCL WPI 10 1 4874 Each 4874 6148 Each 6148 7928 Each 7928 Volta c 4160 Recondition Lawson 47394 Three- Phase, 400 HP Frame 50095 RPM 1781 ENCL WPI 11 1 42751 Each 4275 5616 Each 5616 7257 Each 7257 Voltage 4160 Recondition 12 Three- Phase, 400 HP Frame 501 OUS RPM 1185 ENCL TEFC 1 4874 Each 4874 6148' Each 6148 8747 Each 8747 Lawson 47396 Three -Phase, 400 HP Frame 5809 PH RPM 1185 ENCL WPI 1 13 2 14128. Each 28256 15259 Each 30518 23398 Each 46796 Volta e 4160 Rewind Lawson 47397 Three- Phase, 400 HP Frame 58075 RPM 1190 ENCL WPI '.16252'. 14 2 13353 Each 26706 Each 32504 20668.. Each 41336 Volta e 4160 Rewind Lawson 47398 Three - Phase, 400 HP Frame 5808B RPM 1185 ENCL WPI 1 15 1 13353' Each 13353 16252 Each 16252 20668 Each 20668 I F281 -629 (Rev. 5/92) 20 -8073 SAN ANTONIO WATER SYSTEM P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 San Antonio Armature Works, Inc. Evans Enterprises, Inc. Shermco Industries, Inc. TABULATION OF BIDS 1015 N. Colorado 201 S. Industrial 2425 E. Pioneer Drive PROPOSAL. Annual Contract for Electric Motor Repair San Antonio, TX 78207 Waco, TX 76710 Irving, TX 75061 FOR Small Motors (10 -250 HP) and Large Motors (Greater than 250 HP) TIMr.& (June 1, 2020 through May 31, 2021) DATE: 3:00 p.m., March 18, 2020 11 FM NO, DESCRIPTION AND APPROXIMATE QUANTITY 16 Three - Phase, 400 HP Frame 50095 RPM 1781 ENCL WP1 1 11877 Each 11877 14474 Each 14479 18067 Each 18067 Lawson 47400 Three - Phase, 400 HP Frame 501 OUS RPM 1185 ENCL TEFC 17 1 13353 Each 13353 16252 Each 16252 23398 Each 23398 Voltage 4160 Rewind Lawson 47401 18 Three- Phase, 450 HP 5008P Frame 1775 RPM ENCL DP Voltage 1 4750 Each 4750 2157! Each 2157 6640 Each 6640 Lawson 47402 19 Three - Phase, 450 HP 5008P Frame 1775 RPM ENCL DP Voltage 1 13194 Each 13194 7167 Each 7167 16375: Each 16375 Lawson 47403 20 Three- Phase, 500 HP Frame 400CB RPM 1191 ENCL TEFC 1 5718 Each 5718 6686 Each 6686 9527 Each 9527 Lawson 47404 21 Three - Phase, 500 HP Frame 400CB RPM 1191 ENCL TEFC 1 15222 Each 15222 18045 Each 18045 25999 Each 25999 Lawson 47405 22 Three- Phase, 600 HP Frame 6811 S RPM 1190 ENCL TEFC 1 6584 Each 6584 7135 Each 7135 10178 Each 10178 Lawson 47406 23 Three- Phase, 600 HP Frame 50125 RPM 1790 ENCL TE Voltage 1 '5776 Each 5776 6483 Each 6483 9232:: Each 9232 Lawson 47407 24 Three- Phase, 600 HP Frame 6811 S RPM 1190 ENCL TEFC 1 18288' Each 18288 '19543: Each 19543 28170 Each 28170 Lawson 47408 25 Three- Phase, 600 HP Frame 50125 RPM 1790 ENCL TE Voltage 1 16046 Each 16046 17368 Each 17368 25017 Each 25017 Lawson 47409 26 Three- Phase, 700 HP Frame 6808PZ RPM 885 ENCL WP11 1 8547 Each 8547 7318 Each 7318 13008 Each 13008 Lawson 47410 27 Three- Phase, 700 HP Frame 6808PZ RPM 885 ENCL WPl1 1 23743 Each 23743 23499 Each 23499 353911 Each 35391 Lawson 47411 Three - Phase, 700 HP Frame 6809S RPM 1185 ENCL TE Voltage 28 1 22754 Each 22754 21856 Each 21856 30511 Each 30511 4160 Rewind Lawson 47412 Three - Phase, 900 HP Frame 5810PH RPM 1175 ENCL WP 29 1 90611 Each 9061 6402 Each 6402 10549 Each 10549 Voltage 460 Recondition Lawson 47413 Three- Phase, 900 HP Frame 5810PH RPM 1175 ENCL WP 30 1 25018'. Each 25018 20372 Each 20372 27531 Each 27531 Voltage 460 Rewind Lawson 47414 Three -Phase, 1000 HP Frame 6808PA RPM 1785 ENCL WP 31 1 8653 Each 8653 7367 Each 7367 10913 Each 10913 Voltage 4160 Recondition Lawson 47415 32 Three -Phase, 1000 HP Frame V2689 RPM 1800 ENCL DP 1 8653 Each 8653 7641 Each 7641 10913 Each 10913 Lawson 47416 Three -Phase, 1000 HP Frame 6808PA RPM 1790 ENCL WPI 1 33 1 86531 Each 8653 7367 Each 7367 12179 Each 12179 Volta c 4160 Recondition Lawson 47417 F281 -629 (Rev. 5/92) 20 -8073 SAN ANTONIO WATER SYSTEM P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 San Antonio Armature Works, Inc. Evans Enterprises, Inc. Shermco Industries, Inc. TABULATION OF BIDS 1015 N. Colorado 201 S. Industrial 2425 E. Pioneer Drive PROPOSAL. Annual Contract for Electric Motor Repair San Antonio, TX 78207 Waco, TX 76710 Irving, TX 75061 FOR Small Motors (10 -250 HP) and Large Motors (Greater than 250 HP) TIMr.& (June 1, 2020 through May 31, 2021) DATE: 3:00 p.m., March 18, 2020 11 FM NO, DESCRIPTION AND APPROXIMATE QUANTITY Three -Phase, 1000 HP Frame 6808PA RPM 1785 ENCL WP 34 l 24037 Each 24037 23674 Each 23674 30618 : Each 30618 Volta e 4160 Rewind Lawson 47418 Three -Phase, 1000 HP Frame V2689 RPM 1800 ENCL DP 35 1 24037 Each 24037 '21231'. Each 21231 30618 Each 30618 Volta c 4160 Rewind Lawson 47419 Three -Phase, 1000 HP Frame 6808PA RPM 1790 ENCL WP11 36 1 24037 Each 24037 23674 Each 23674 34440 Each 34840 Volta e 4160 Rewind Lawson 47420 THREE PHASE 300 HP FRAME 505U3 RPM 1775 460 37 1 2787 Each 2787 2285 Each 2285 14092 Each 14092 volta e RECONDITION LAWSON 47486 THREE PHASE 300 HP FRAME 505U3 RPM 1775 460 38 1 7184 Each 7184 6228 Each 6228 14092 Each 14092 volta e REWIND LAWSON 47487 THREE PHASE 1000 HP FRAME 6339 Voltage 4160 39 1 24037 Each 24037 26050 Each 26050 5995 Each 5995 REWIND LAWSON 47647 THREE PHASE 1000 HP FRAME 6339 RECONDITION 40 l :8653 Each 8653 8100' Each 8100 34$4(} Each 34840 Volta 2e 4160 LAWSON 47648 THREE PHASE 300 HP FRAME 6339P RPM 3565 ENCL 41 1 4258 Each 4258 14155 Each 14155 17841 Each 17841 TEFL 460 volta e REWIND LAWSON 47649 THREE PHASE 300 HP FRAME 6339P RPM 3565 ENCL 42 l .3097 Each 3097 5305: Each 5305 7080 Each 7080 TEFL 460 voita e RECONDITION LAWSON 47650 THREE PHASE 1500HP FRAME6810PA REWIND 43 1 31334 Each 31334 ..34640. Each 34640 47449. Each 47449 Volta 2e 4160 LAWSON 47690 THREE PHASE 1500HP FRAME68I OPA RECONDITION 44 l 13079: Each 13079 '.10675' Each 10675 16625 Each 16625 Volta e 4160 LAWSON 47691 THREE PHASE 500HP FRAME 587US 1180 RPM 4160 45 1 15222 Each 15222 17600 Each 17600 25999 Each 25999 VOLT REWIND LAWSON 47749 THREE PHASE 300 HP FRAME 6339P RPM 3565 ENCL 46 1 3097 Each 3097 6525 Each 6525 8105 Each 8105 TEFC RECONDITION LAWSON 47750 THREE PHASE 400HP FRM 5008PH 1770 RPM 460 47 1 8775! Each 8775 13395 Each 13395 16188 Each 16188 VOLT REWIND LAWSON 48083 THREE PHASE 400HP FRM 5008PH 1770 RPM 460 48 l .3097 Each 3097 4379 Each 4379 6350 Each 6350 VOLT RECONDITION LAWSON 48084 THREE PHASE 350HP FRM 5807S 1180 RPM 4160 49 1 4618 Each 4618 7200 Each 7200 8417 Each 8417 VOLT RECONDITION LAWSON 50108 THREE PHASE 350HP FRM 58075 1180 RPM 4160 50 1 12828 Each 12828 13770 Each 13770 22294 Each 22299 VOLT REWIND LAWSON 50109 F281 -629 (Rev. 5/92) 20 -8073 SAN ANTONIO WATER SYSTEM PURCHASE OR MANUFACTURED PARTS Fl00000.00 P. O. BOX 2449 Estimated Annual Purchases $100,000 SAN ANTONIO, TEXAS 78298 -2449 San Antonio Armature Works, Inc. Evans Enterprises, Inc. Shermco Industries, Inc. TABULATION OF BIDS 1015 N. Colorado 201 S. Industrial 2425 E. Pioneer Drive PROPOSAL. Annual Contract for Electric Motor Repair San Antonio, TX 78207 Waco, TX 76710 Irving, TX 75061 FOR: Small Motors (10 -250 HP) and Large Motors (Greater than 250 HP) Sub Total for Group 2 TOTAL 120,000.00 TIMr.& (June 1, 2020 through May 31, 2021) SERVICE PRICE/ DATE: 3:00 p.m., March 18, 2020 Est. 800 hrs HOUR 40.00 11 FM NO, DESCRIPTION AND APPROXIMATE QUANTITY In Shop Repair Labor TOTAL 32,000.00 THREE PHASE 300HP FRM 5008Z 1187 RPM 4000 PRICE/ Est. 800 hrs HOUR 40.00 2. Field Service Labor TOTAL 8,000.00 51 1 4618 Each 4618 7400 Each 7000 8054 Each 8054 VOLT RECONDITION LAWSON 50834 48,000.00 GROUP ; EMERGENCY SERVICE PRICE/ Est. 200 hrs HOUR 60.00 1. THREE PHASE 300HP FRM 5008Z 1187 RPM 4000 TOTAL 12,000.00 52 1 12045 Each 12045 15000 Each 15000 21088 Each 21088 VOLT VOLT REWIND LAWSON 50835 Sub Total Group 21 5840011 6150321 897170 GROUP : PURCHASE OR MANUFACTURED PARTS Fl00000.00 a. Estimated Annual Purchases $100,000 20% b. Add Cost Pius Mark Up % 20,000.00 C. Total (a +b) 120,000.00 Sub Total for Group 2 TOTAL 120,000.00 GROUP ; SERVICE PRICE/ Est. 800 hrs HOUR 40.00 1. In Shop Repair Labor TOTAL 32,000.00 PRICE/ Est. 800 hrs HOUR 40.00 2. Field Service Labor TOTAL 8,000.00 PRICE/ Est. 800 hrs HOUR 40.00 3. Machine Shop Labor TOTAL 8,000.00 Sub Total for Group 2 48,000.00 GROUP ; EMERGENCY SERVICE PRICE/ Est. 200 hrs HOUR 60.00 1. Emergency Service (5 days or less) TOTAL 12,000.00 4 100,000.00 19% 19,000.00 119,000.00 119,000.00 45.00 36,000.00 45.00 9,000.00 45.00 9,000.00 54,000.00 45.00 9,000.00 F281 -629 (Rev. 5/92) 20 -8073 SAN ANTONIO WATER SYSTEM P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 TABULATION OF BIDS PROPOSAL. Annual Contract for Electric Motor Repair FOR Small Motors (10 -250 HP) and Large Motors (Greater than 250 HP) TIMr.& (June 1, 2020 through May 31, 2021) DATE: 3:00 p.m., March 18, 2020 11 FM NO, DESCRIPTION AND APPROXIMATE QUANTITY Sub Total for Group 2 GROUP, TEAR DOWN AND INSPECTION REPORT UNIT 40 ea. PRICE 1. Tear Down and Inspection Report (Small Electric Motors) TOTAL Total for Grout) 2 TOTAL GROUP 2 *LOW BIDDER BID INVITATIONS MAILED TO AND /OR PICKED UP BY: Clifford Power D &R Electric Co. Davenport Evens Hamilton Electric Lonestar Armature Massengale Mikes Electric Motor Repair San Antonio Armature Shermco Smith Pump Strategic Fleet Solutions SAWS Website San Antonio Armature Works, Inc. 1015 N. Colorado San Antonio, TX 78207 00 40.00 1,600.00 1,600.00 765,601.00 Terms Net 30 days EXTENSION 1 765,601.00 EXTENSION 2 765,601.00 EXTENSION 3 765,601.00 9 Evans Enterprises, Inc. 201 S. Industrial Waco, TX 76710 0.00 0.00 0.00 797,032.00 Terms Net 30 days Shermco Industries, Inc. 2425 E. Pioneer Drive Irving, TX 75061 26,000.00 1,275.00 51,000.00 51,000.00 1,198,170.00 Terms I% 10 days Resolution # SSLGC R21 -20 SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION STATE OF TEXAS COUNTY OF GUADALUPE O A RESOLUTION APPROVING AND AUTHORIZING THE USE OF MONIES BY SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION FROM THE OPERATING FUND FOR THE ANNUAL CONTRACT FOR LIQUID CHLORINE WITH DXI INDUSTRIES, INC. IN THE AMOUNT UP TO $140,000.00 FOR THE PERIOD OF OCTOBER 1, 2020 THROUGH SEPTEMBER 30, 2021 WITH THE OPTION FOR THREE ADDITIONAL ONE -YEAR EXTENSIONS AND THAT EXPENDITURES DURING SUCH EXTENSIONS ARE PURSUANT TO AND CONTINGENT UPON SSLGC BOARD APPROVAL OF SUBSEQUENT YEARS' BUDGETS WITH A LINE ITEM FOR SUCH EXPENDITURES; AUTHORIZING THE GENERAL MANAGER OR THEIR DULY APPOINTED DESIGNEE TO EXECUTE A CONTRACT WITH DXL INDUSTRIES, INC. WHEREAS, the Schertz /Seguin Local Government Corporation (SSLGC) Board recognizes the immediate requirement for the disinfection of the wholesale water supplied to its customers in the system; and WHEREAS, on December 3, 2019, the San Antonio Water System approved the award of Bid No. 19 -0338 for Liquid Chlorine for the period of January 1, 2020 through December 31, 2,020 with three additional one -year renewals; and WHEREAS, on October 21, 2020, the San Antonio Water System and DXI Industries, Inc. agreed to a contract extension from January 1, 2021 through December 31, 2021 with all purchases subject to the terms and conditions of the applicable bid documents; and WHEREAS, through Government Code, chapter X791 and the Interlocal Participation, SSLGC can acquire the goods and services in the San Antonio Water System" Bid No. 19 -0338, at the prices stated in the bid, and may enter into a separate contract directly with DXI Industries, Inc. for the period of January 1, 2020 through December 31, 2020, and up to three additional one -year extensions; and WHEREAS, this resolution authorizes funding from the Operating Fund for Fiscal Year 2021 in the amount not to exceed $140,000.00; and WHEREAS, the contract includes the availability of three one -year extensions, however, staff will return to the Board for approval of future contract extensions and funding as part of the annual budget process; and SSLGC Board acknowledges the intended use of the monies in the Operating Fund to be for such NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION: 1. The use of monies from the Operating Fund for the purpose of the Annual Contract for Liquid Chlorine with DXI Industries, Inc. in the amount up to $140,000.00 is hereby approved and adopted. 2. The General Manager is authorized to enter into a contract with DXI Industries in accordance with the Bid Documents approved by SAWS pursuant to the interlocal purchasing agreement. Passed and approved this the 20`' day of May 2021. Attest Ken Greenwald, Secretary F281 -629 (Rev. 5/92) 19 -0338 SAN ANTONIO WATER SYSTEM P. O. BOX 2449 SAN ANTONIO, TEXAS 78298 -2449 TABULATION OF BIDS PROPOSAL Annual Contract for Liquid Chlorine o FOR (January 1, 2020 through December 31, 2020) 00 C TIME & Y DATE: 3:00 p.m., October 28, 2019 a � � o ITEM NO, DESCRIPTION AND APPROXIMATE QUANTITY o �D 0 Qty 2000 PRICE 150 LB Cylinder (actual net eight of the liquid contents in containers of 150 lb. each Cylinder 104.00 ( Lawson no. 33541) Item 1 TOTAL 208,000.00 Qty 2000 2000 LB Container PRICE (actual net weight of the liquid contents in containers of 2,000 lbs. each) Container 514.00 Item 2 ( Lawson no. 93489) TOTAL 1,028,000.00 GRAND TOTAL TOTAL 1,236,000.00 EXTENSION 1 1,236,000.00 EXTENSION 2 1,236,000.00 EXTENSION 3 1,236,000.00 Net 30 da 5 daN *LOW BIDDER BID INVITATIONS WERE MAILED TO AND /OR PICKED UP BY: 3 D Weld Demandstar Air Products SAWS Website Altivia DX Group DXI Matheson Gas Mission Gas Natwel Praxair Precision Oxygen Product Solutions TECHYS DBA Product Sol Univar Q w w � z Q � O � o O zz z Q M z o 3 4. V1 V M 00 C a�i 0C = � o �D 0 Q w w � z Q � O � o O zz z Q M z Resolution # SSLGC R21 -21 SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION STATE OF TEXAS COUNTY OF GUADALUPE A RESOLUTION APPROVING AND AUTHORIZNG THE USE OF MONIES BY SCI LOCAL GOVERNMENT CORPORATION FROM THE OPERATING FUND FOR CONTRACT FOR ELECTRICAL ASSISTANCE WITH CENTRAL ELECTRIC ENT AMOUNT UP TO $200,000.00 FOR THE PERIOD OF OCTOBER 1, 2020 THROUGH 2021 WITH THE OPTION FOR FOUR ADDITIONAL ONE -YEAR EXTENSION EXPENDITURES DURING ANY SUCH EXTENSIONS ARE PURSUANT TO AND THE ANNUAL . & CO. IN THE SEPTEMBER 30, S AND THAT CONTINGENT UPON SSLGC BOARD APPROVAL OF SUBSEQUENT YEARS' BUDGETS WITH A LINE ITEM FOR SUCH EXPENDITURES; AUTHORIZING THE GENERAL MANAGER OR THEIR DULY APPOINTED DESIGNEE TO EXECUTE A CONTRACT WITH CENTRAL ELECTRIC ENT. & CO. WHEREAS, the Schertz /Seguin Local Government Corporation (SSLGC) Board recognizes the immediate requirement for the repair /replacement of electrical components in the system; and WHEREAS, on January 8, 2019, the San Antonio Water System approved the award of Bid No. 18 -0298 for Electrical Assistance for the period of January 8, 2019 through December 31, 2019 with four additional one -year renewals; and WHEREAS, on December 8, 2019, the San Antonio Water System and Central Electric Ent. & Co. mutually agreed to a second contract extension from January 1, 2021 through'December 31, 2021 with all purchases subject to the terms and conditions of the applicable bid documents; and WHEREAS, through Government Code, chapter 791 and the Interlocal Participation, SSLGC can acquire the goods and services in the San Antonio Water System Bid No. 18 -0298, at the prices stated in the bid, and may enter into a separate contract directly with Central Electric Ent. & Co. for the period of January 8, 2019 through December 31, 2019, and up to four additional one -year extensions; and WHEREAS, this resolution authorizes funding from the Operating Fund for Fiscal Year 2021 in the amount not to exceed $200,000.00; and WHEREAS, the contract includes the availability of four one -year extensions, however, staff will return to the Board for approval of future contract extensions and funding as part of the annual budget process; and SSLGC Board acknowledges the intended use of the monies in the Operating Fund to be for such WHEREAS, the Schertz /Seguin Local Government Corporation (SSLGC) utilizes the City of Seguin's Purchasing Department through the Management Services Agreement and repair items greater than $50,000.00 are normally submitted to the SSLGC Board before the vendor is authorized to pursue a repair, the use of this annual contract and authorization will allow SSLGC General Manager or their appointed designee to authorize the vendor to proceed with repairs greater than $50,000.00 as long as the repair line items are within the confines of the contract documents and such repairs must be ratified by the SSLGC Board after successful repair and installation of equipment; and NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION: 1. The use of monies from the Operating Fund for the purpose of the Annual Contract for Electrical Assistance with Central Electric Ent. & Co. in the amount up to $200,000.00 is hereby approved and adopted. 2. The General Manager is authorized to enter into a contract with Central Electric Ent. & Co. in accordance with the Bid Documents approved by SAWS pursuant to the interlocal purchasing agreement. 3. The Schertz /Seguin Local Government Corporation authorizes and directs the City of Seguin Purchasing Department to process these repair purchase orders greater than $50,000.00 such that they are ratified by the SSLGC Board after successful repair and installation of equipment. Passed and approved this the 20`' day of May 2021. Attest: Ken Greenwald, Secretary Robin Dwyer, Assistant Secretary F281 -629 (Rev. 5/92) SAN ANTONIO WATER SYSTEM P. O. BOX 2449 0 SAN ANTONIO, TEXAS 78298 -2449 r, N �0C o N ter` N TABULATION OF BIDS 0C w 0C PROPOSAL Annual Contract for FOR: Electrical Assistance �° TIME& (Date of Award through December 31, 2019) _� Ti M DATE: 3:00 p.m., November 27, 2018 ITEM NO. DESCRIPTION AND APPROXIMATE QUANTITY U N (;n N Q 1. ELECTRICAL SVCS. (DURING SAWS NORMAL DUTY HOURS) 3,000 hours PRICE 50.00 59.00 60.50 1. Journeyman Electrical Assistance TOTAL 150,000.00 177,000.00 181,500.00 UNIT 3,000 hours PRICE 30.00 45.00 48.00 2. Apprentice Electrical Assistance TOTAL 90,000.00 135,000.00 144,000.00 UNIT 225 hours PRICE 75.00 125.00 65.00 3. Master Electrician Assistance TOTAL 16,875.00 28,125.00 14,625.00 UNIT 200 hours PRICE 30.00 95.00 80.00 4. Electrical bucket truck maximum working height [50 -Foot] TOTAL 6,000.00 19,000.00 1.6,000.00 50 hours 50.00 150.00 750.00 5. Electrical bucket truck maximum working height [75 -Foot] 2,500.00 7,500.00 37,500.00 Q W TOTAL ITEM 1 265,375.00 366,625.00 393,625.00 Z 2. ELECTRICAL SVCS. (OUTSIDE SAWS NORMAL DUTY HOURS) UNIT 400 hours PRICE 75.00 88.50 90.75 1. Journeyman Electrical Assistance TOTAL 30,000.00 35,400.00 36,300.00 UNIT 400 hours PRICE 45.00 67.50 72.00 2. Apprentice Electrical Assistance TOTAL 18,000.00 27,000.00 28,800.00 100 hours 112.50 187.50 97.50 3. Master Electrician Electrical Assistance 11,250.00 18,750.00 9,750.00 TOTAL ITEM 2 59,250.00 81,150.00 74,850.00 TOTAL ITEM 1 & 2 TOTAL 324,625.00 447,775.00 468,475.00 EXTENSION 1 324,625.00 EXTENSION 2 324,625.00 EXTENSION 3 324,625.00 EXTENSION 4 324,625.00 2% Net Net Terms 10 days 30 days 30 days Delivery Days *LOW BIDDER Alerterman BCS Switchgear Carlton Bates Central Electrical Consolidated Electrical Dist. Crawford Electric Supply CRI Electric Elliot Electric Graybar MAPA Distributors Meister Supply Demandstar SAWS Website Resolution # SSLGC R21 -22 SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION 10 STATE OF TEXAS COUNTY OF GUADALUPE A RESOLUTION AUTHORIZING SCHERTZ /SEGUIN LOCAL GOVERNMENT TO APPROVE THE CONTRACT EXTENSION FOR CAUSTIC SODA WITH DPC, INDUSTRIES, INC. WHEREAS, DPC Industries, Inc. ( "DPC ") extended the contract with the Schertz Seguin Local Government Corporation beginning June 9, 2021 and the contract will expire June 8, 2022 to supply caustic soda; and WHEREAS, the Schertz/Seguin Local Government Corporation must purchase this chemical for the water treatment process; and WHEREAS, DPC decreased their price for Caustic Soda from $0.2860 to $0.2510 per pound beginning June 9, 2021 through December 8, 2021. That is an decrease of $0.035; and WHEREAS, the contract allows for the price adjustments every six months with justifications for increase or decrease; and WHEREAS, the cost for the quantity of liquid caustic soda that SSLGC must purchase annually exceeds the amount of purchasing authority of the General Manger and requires Board approval. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE SCHERTZ /SEGUIN LOCAL GOVERNMENT CORPORATION: Hereby approves the increase the contract extension for caustic soda with DPC Industries, Inc. Passed and approved this the 20`' day of MAY 2021. Ken Greenwald, Secretary •' 1of1 Dudley Wait, President Robin Dwyer, Assistant Secretary DPC Industries, Inc. AUN: Lenny Leal P.O. Box 24600 Houston, TX 77229 RE: Annual Contract Renewal for the Purchase and Delivery of Water Treatment Chemical. - Caustic Soda RM-11MMM Please be advised that the City of Seguin ofters A one � I Ty—ear extension to ng contract ref6tcriced above! at the current contract price with a price revision every 6 months. The provisions of the agreement are stated in: Bid No. AF-2018-24. The exteoded ttrin shan begin June 9,2021 and will expire on Jane 8,2022. The pricing details of the contract are shown below. Please indicate your deeisi6n below. Sigh and date this letter and cmail to: ageismiger@seguhr[exas.gov� Please provide your decision prourptly as we must have ample time to rebid this contract should you decide not to renew. If there wM be a price increase p�lease provide supporting documentation in regards to the new price. P. 0. Box 591 211 �4 kiver Seguin, TX 78156-0591 www.seguititexas.gov Please send a current: Certificate of Liability Insurance form upon acceptance oft e contract renewal. if you need any further information, please contact the Purchasing Department at (830) 401- 2451. Twila Wood, CPPB Purchasing Manager