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23-R-32 Local Flavor Grant-507 Main StRESOLUTION NO. 23-R-32 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING A REQUEST FOR A SCHERTZ MAIN STREET LOCAL FLAVOR ECONOMIC DEVELOMENT GRANT FOR 507 MAIN STREET IN THE CITY OF SCHERTZ, TEXAS, AND RELATED MATTERS IN CONNECTION THEREWITH WHEREAS, The City of Schertz desires to protect, enhance, and preserve the historic resources and landmarks which represent distinctive elements of Schertz' historic, architectural, economic, cultural, and social heritage by providing property owners and incentive for protecting their property; and WHEREAS, the City of Schertz desires to encourage the attraction of small businesses that will create local charm and help develop a sense of place in and around Main Street; WHEREAS, the City of Schertz desires to stabilize and improve property values; and WHEREAS, Foster civic pride in the beauty and accomplishments of the past, and to promote the use of the historic structures for the culture, education, and general welfare of residents; and WHEREAS, Strengthen the economy of the city by protecting and enhancing the attractiveness of the Main Street area to residents and visitors, as well as provide support and stimulus to businesses. WHEREAS, the City Council approved the Schertz Main Street Local Flavor Economic Development Grant; WHEREAS, staff is in suppo1t of this program and recommended approval of the grant request for 507 Main Street for up to $12,800.00. NOW THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section l. The City Council hereby approves the Schettz Main Street Local Flavor Economic Development Grant request for 507 Main Street subject to the approved criteria of the program and execution of a funding agreement generally as outlined in Exhibit "A". Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals arc hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3 . All resolutions, or parts thereof, which are in conflict or inconsistent with any p rovis ion of this Resolution are hereby repealed to th e extent of s uch conflict, and the provisions of this Resolution shall be and remain controlling as to the matters r esolved herein. Secti on 4. This Resolution shall be con strue d and enforced in accordance with the laws of the State of Texas and the United States o f America. Section 5. If any provision of this Resolution or the app licati on thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provis ion. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such m eeting, including this Resolution, was given, a ll as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this zgth day of March, 2023. CITY OF SCHERTZ, TEXAS ~lph lttt ATTEST: Sheila Edmondson, City Secretary Exhibit A STATE OF TEXAS § § C OUNTY OF BEXAR § SCHERTZ MAIN STREET LOCAL FLAVOR ECONOMIC DEVELOPMENT PROGRAM FUNDING AGREEMENT BETWEEN THE CITY OF SCHERTZ, TEXAS AND THE R ANDOLPH LODGE #1 268 FOR EXPENDITURE OF LOCAL FLAVOR G RANT FUNDS This Local Flavor D evelopment Program Funding Agreement (AGREEMENT) is made and entered into by and between the City of Schertz, Texas (CITY) and the Randol ph Lodge #1268 , (ENTITY). WHEREAS, the ENTITY has developed a proposal to make im provements to the roof of 507 Main (the "Pro jec t"); and WHEREAS, Section 380.001 of the Texas Local Government Code, as amended , allows the governing body of a municipality to establish and provide for the admini stration of o ne or more programs to promote state and local economic development and to stimulate business and commercial activity in the municipality; and WHEREAS, the Schertz Main Street Local F lavor Economic Development Program is intended to encourage and expansion and attract small businesses that create local c hann and help develop a sense of place in a nd around Main Street, promote commercial development, stabilize and improve property valu es, fos ter c ivic pride, and protect an d e nhan ce the attractiveness of the Main Street area to residents and visitors; and WHEREAS, fund ing for the Schertz Main Street Local Flavor Economic Development Program will be provided annually through the C ity's General Fund; and \VHEREAS, the Schertz Main Street Local Flavor Economic Development Program will e nhance other city efforts to improve, beautify, and promote economic deve lopme nt in the Main Street area. WHEREAS, the area around Main Street in Schertz once served as commercial and social hub of the community; a nd WHEREAS, the C ity seeks to improve the image of the area around Main Street through restoration and rehabilitation of structures in the Main Street area to serve as a commercial, social, cultural and tourism hub of the City; and WHEREAS, the City Council of the Cily of Schertz desires to provide funds to the Rand o l ph Lodge # 1268 (ENTITY). NOW, THEREFORE, it is mutually agreed by and beween the CITY and ENTITY as follows: GENERAL PROVISIONS Section 1. Purpose. The purpose of this Agreement js to provide funding to the ENTITY for the project identified in the attached Exhibit "A" (the "Project"), the intent of which is to promote state and local economic development and to stimulate business and commercial activity in the municipality to encourage and expansion and attract small businesses that create local charm and help develop a sense of place in and around Main Street, promote commercial development, stabilize and improve property values, foster civic pride, and protect and enhance the attractiveness of the Main Street area to residents and visitors. Section 2. Obligation of the ENTITY. The ENTITY shall use all the awarded funds provided by the CITY in accordance with Chapter 351 of the Texas Tax Code, the ENTITY'S funding application, and the attached Exhibit «A". Section 3. Rep01ting Requirements of the ENTITY. The ENTITY shall deliver a detailed accounting of the expenditures for the Project within thirty (30) days after completion of the Project (the "Post Event Report"). The Post Event Report shall include copies of receipts and other documents establishing the expenditures for the project. The CITY shall not make reimbursements for expenditures where no receipt or invoice is provided. Partial or incomplete rep011s will not be accepted. Section 4. Authorization of Payment. Subject to the ENTITY'S satisfactory performance and compliance with the tenns of this AGREE:MENT, the CITY agrees to pay the ENTITY up to fitly percent {50%) of the Project. The Systems Grant portion of the Project is estimated to be approximately $25,600.00 and fifty percent of that cost is $12,800.00 and is the maximum amount to be paid by this grant. Payment will be made within forty-five (45) days of acceptance of the complete Post Event Report. Partial or incomplete reports will not be accepted. Only expenditures that meet Chapter 35 l of the Tax Code and this AGREErvtENT shall be reimbursed. Section 5. Appeal Process. Any ENTITY wishing to appeal the decision of the CITY must present their appeal in writing within ten (10) business days of funding denial. Section 6. Rights. The City of Schertz has the right, at any time, to inspect the books or records of the ENTITY that may relate to performance of this AGREEMENT. The CITY, at its sole expenses, has the right to conduct an audit of the ENTITY or Project. Section 7. Term. The AGREEMENT shall become effective as of the date entered below. The AGREEMENT shall terminate one year from its effective date or once the terms have been met, whichever occurs first. Section 8. Indemnification. The ENTITY agrees to defend, indemnify and hold harmless the CITY, its officers, agents and employees, against any and all claims, lawsuits, judgments, cause of action, costs and expenses for personal injury (including death), property damage or other harm for which recovery of damages is sought, suffered by any person or persons, that may arise out of or be occasioned by the ENTITY's breach of any of the terms or provisions of this AGREEMENT, or by any negligent act or omission of the ENTITY, its officers, agents, servants, employees, contractors, or subcontractors, in the performance of this AGREEMENT; except that the indemnity provided for in this paragraph shall not apply to any liability resulting from the sole negligence of the CITY, its officers, agents, employees or separate contractors, and in the event of joint and concurrent negligence of both the ENTITY and the CITY under Texas law and without waiving any defenses of the patties under Texas law. The provisions of this paragraph are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. Both parties expressly agree that d1is AGREEMENT does not assign any responsibility for civil liability to the City of Schertz that may arise by virtue of this AGREEMENT. Section 9. Termination. A party may terminate this AGREEMENT in whole or in part if the other party fails to comply with a tenn of the AGREEMENT, including the inability of the ENTITY to confonn to any change required by federal, state, or local laws or regulations, or for the convenience of either party. The terminating party shall provide written notification to the other party of the decision to terminate this AGREE1\.1ENT within thirty (30) days before the effective date of termination. A party may terminate the AGREEMENT for breach of any provision of this AGREEMENT, upon written notice of the breach and the breaching party shall have ten (I 0) days atler receipt of the written notice in which to cure the breach to the satisfaction of the non-breaching party. Section 10. Notice. All notices required or permitted under this AGREEMENT shall be in writing and shall be delivered in person or mailed as follows: to the CITY at: City of Schertz Attention: City Manager 1400 Schertz Parkway Schertz, TX 78154 (210) 619-1000 To the ENTITY at: Randolph Lodge # 1268 Attention: Lionel Cortinas 507 Main Schertz, Texas 78154 MISCELLANEOUS Section 11. Entire Agreement. This AGREEMENT constitutes the entire agreement of the parties regarding the subject matter contained herein. The parties may not modify or amend this AGREEMENT, except by written agreement approved by the governing bodies of each party and duly executed by both parties. Section 12. Approval. This AGREEMENT has been duly and properly approved by each party's governing body and constitutes a binding obligation on each party. Section 13. Assignment. Except as otherwise provided in this AGREEtvlENT, a patty may not assign this AGREEMENT or subcontract the performance of services without first obtaining the written consent of the other party. Section 14. Non-Waiver. A party's failure or delay to exercise right or remedy does not constitute a waiver of the right or remedy. An exercise of a right or remedy under this AGREEMENT does not preclude the exercise of another right or remedy. Rights and remedies under this AGREEMENT are cumulative and are not exclusive of other rights or remedies provided by law. Section 15. Paragraph Headings. The various paragraph headings are inserted for convenience of reference only and shall not affect the meaning or interpretation of this AGREEMENT or any section thereof. Section 16. Attorney fees. In any lawsuit concerning this AGREEMENT, the prevailing party shall be entitled to recover reasonable attorney's fees from the non-prevailing party, plus aJI out-of-pocket expense such as deposition costs, telephone, calls, travel expenses, expert witness fees, court costs, and their reasonable expenses, unless otherwise prohibited by law. Section 17. Severability. The parties agree that in the event any provision of this AGREEMENT is declared invalid by a court of competent jurisdiction that patt of the AGREE1\1ENT is severable, and the decree shall not affoct the remainder of the AGREEMENT . The remainder of the AGREEMENT shall be in full force and effect. Section 18. Venue. The parties agree that all disputes that arise of this AGREE1\.1ENT are governed by the laws of the State of Texas and venue for all purposes herewith shall be in Milam County, Texas. Section 19. Certificate of Insurance. The ENTITY agrees to provide a certificate of insurance for liability and worker's compensation insurance or letter of self-insurance on its letterhead indicating its self-insured status before any event awarded funding under this AGREEMENT. The cost of the insurance herein mentioned to be secured and maintained by the ENTITY shall be borne solely by the ENTITY. IN WITNESS HEREOF, the CITY and ENTITY make and execute this AGREEMENT to be effective this __ day of , 2023. CITY OF SCHERTZ, TEXAS ENTITY Steve Williams, City Manager Lionel Cortinas ATTEST : Sheila Edmondson, City Secretary EXHIBIT A [Describe the project to be perfonned]