06-06-2023 Agenda Packet
MEETING AGENDA
City Council
REGULAR SESSION CITY COUNCIL
June 6, 2023
HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS
1400 SCHERTZ PARKWAY BUILDING #4
SCHERTZ, TEXAS 78154
CITY OF SCHERTZ CORE VALUES
Do the right thing
Do the best you can
Treat others the way you want to be treated
Work cooperatively as a team
AGENDA
TUESDAY, JUNE 6, 2023 at 6:00 p.m.
Call to Order
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas.
(Councilmember Heyward)
Employee Introductions
Police: Latonji Belfield, Police Records Specialist; Angelica Patterson, Administrative Assistant;
Justin Garza, Police Officer
EMS: Jennifer Villarreal, Paramedic
Neighborhood Services: Jesse Lee, Code Enforcement Officer
Library: Matt Saucier, Library Assistant; Sonia Trujillo, Library Assistant
EDC: Scott Wayman, Executive Director; Tracy Miller, Administrative Assistant
City Events and Announcements
Announcements of upcoming City Events (B. James/S. Gonzalez)
Announcements and recognitions by the City Manager (S. Williams)
Announcements and recognitions by the Mayor (R. Gutierrez)
Hearing of Residents
June 6, 2023 City Council Agenda Page 1
Hearing of Residents
This time is set aside for any person who wishes to address the City Council. Each person should fill out
the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual member thereof.
Any person making personal, impertinent, or slanderous remarks while addressing the Council may
be requested to leave the meeting.
Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual
information given in response to any inquiry, a recitation of existing policy in response to an inquiry,
and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of
Residents portion of the agenda, will call on those persons who
have signed up to speak in the order they have registered.
Consent Agenda Items
The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion.
There will be no separate discussion of these items unless they are removed from the Consent Agenda
upon the request of the Mayor or a Councilmember.
1.Minutes - Consideration and/or action regarding the approval of the regular meeting minutes
of May 23, 2023. (S.Edmondson/S.Courney)
2.Resolution 23-R-47 - Consideration and/or action approving a Resolution by the City
Council of the City of Schertz, Texas approving and authorizing a CCN amendment and a
CCN transfer between Green Valley Special Utility District and the City of Schertz to amend
CCN boundaries and other matters in connection therewith. (B. James/L. Busch)
3.Resolution 23-R-48 - Consideration and/or action by the City Council of the City of Schertz,
Texas, approving a Resolution authorizing a Schertz Main Street Local Flavor Economic
Development Grant for 820 Main Street. (S. Williams/B. James)
4.Appointment/Reappointment For Boards/Commissions/Committees (S.Edmondson)
Reappointment of Mr. Roy Ragsdale to the Transportation Safety Advisory
Commission (TSAC) Board of Directors
Discussion and Action Items
5.Ordinance No. 23-T-12 - Consideration and/or action approving an ordinance by the City
Council of the City of Schertz, authorizing adjustments to the FY 2022-23 Budget, and other
matters in connection therewith. First Reading (S. Williams, S. Gonzalez, J. Walters)
Public Hearings
June 6, 2023 City Council Agenda Page 2
6.Ordinance 23-S-12 - Conduct a public hearing and consideration and/or action on a Specific
Use Permit to allow a convenience store with gas pumps on approximately 4.2 acres of land,
located at the intersection of North Graytown Road & IH 10, address: 11185 IH 10 E, City of
Schertz, Bexar County, Texas, property ID: 619232. First Reading (B. James, L. Wood, S.
Haas)
Workshop
7.City Staff will conduct a workshop on proposed changes to the Real Property Acquisition
process and procedures. (S. Gonzalez/J. Gohlke)
8.Discussion and Consideration and/or Action regarding the Schertz Historical Preservation
Committee restructure. (R. Gutierrez/S.Edmondson)
Information available in City Council Packets - NO DISCUSSION TO OCCUR
9.Monthly Update - FY 2022-23 Approved Expanded Programs (S. Williams/S. Gonzalez)
10.Monthly Update - Major Projects In Progress/CIP (B. James/K. Woodlee)
Requests and Announcements
Requests by Mayor and Councilmembers for updates or information from Staff
Requests by Mayor and Councilmembers that items or presentations be placed on a future City
Council agenda
Announcements by Mayor and Councilmembers
City and Community Events attended and to be attended
City Council Committee and Liaison Assignments (see assignments below)
Continuing Education Events attended and to be attended
Recognition of actions by City Employees
Recognition of actions by Community Volunteers
Adjournment
CERTIFICATION
I, SHEREE COURNEY, DEPUTY CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY
THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS
THE 2ND DAY OF JUNE, 2023 AT 5:00 PM, WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL
TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT
CODE.
SHEREE COURNEY
June 6, 2023 City Council Agenda Page 3
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY
COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF
_______________, 2023. TITLE: ______________
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available.
If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030.
The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course
of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act.
Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence
of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government
Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items
discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a
court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to
this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and
the meeting is conducted by all participants in reliance on this opinion.
COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS
Mayor Gutierrez
Audit Committee
Board of Adjustments
Investment Advisory Committee
Main Street Committee
Senior Center Advisory Board-Alternate
Councilmember Davis– Place 1
Interview Committee for Boards and Commissions
Main Street Committee - Chair
Parks & Recreation Advisory Board
Schertz Housing Authority Board
Transportation Safety Advisory Commission
TIRZ II Board
Councilmember Watson-Place 2
Audit Committee
Library Advisory Board
Senior Center Advisory Board
Interview Committee for Boards and Commissions
Cibolo Valley Local Government Corporation-Alternate
Councilmember Whittaker – Place 3
Historical Preservation Committee
Interview Committee for Boards and Commissions-Chair
TIRZ II Board
Councilmember Dahle – Place 4
Cibolo Valley Local Government Corporation
Interview Committee for Boards and Commissions
Planning & Zoning Commission
TIRZ II Board
Councilmember Scagliola – Place 5
Animal Advisory Commission - Alternate
Hal Baldwin Scholarship Committee
Schertz-Seguin Local Government Corporation
Councilmember Heyward – Place 6
Animal Advisory Commission
Audit Committee
Building and Standards Commission
Economic Development Corporation - Alternate
Investment Advisory Committee
Main Street Committee
Interview Committee for Boards and Commissions-Alternate
Senior Center Advisory Board
Councilmember Brown – Place 7
Economic Development Corporation
Main Street Committee
Schertz-Seguin Local Government Corporation - Alternate
June 6, 2023 City Council Agenda Page 4
Agenda No. 2.
CITY COUNCIL MEMORANDUM
City Council
Meeting:June 6, 2023
Department:Public Works
Subject:
Resolution 23-R-47 - Consideration and/or action approving a Resolution by the
City Council of the City of Schertz, Texas approving and authorizing a CCN
amendment and a CCN transfer between Green Valley Special Utility District
and the City of Schertz to amend CCN boundaries and other matters in
connection therewith. (B. James/L. Busch)
BACKGROUND
Green Valley Special Utility District provides retail water service CCN No. 10646 and retail sewer
service CCN No. 20973, issued by the Public Utility Commission of Texas ("PUC") for the provision
of retail water and sewer services to certain areas in and about Bexar County, Comal County and
Guadalupe County. The City of Schertz provides retail water service CCN No. 10645 and retail sewer
service CCN No. 20271, issued by the PUC, for the provision of retail water and sewer services to
certain areas in and about Bexar County, Comal County, and Guadalupe County. The boundaries of the
Green Valley Special Utility District water CCN and the City of Schertz water CCN are adjacent to one
another in various areas. The property owner requested and Green Valley Special Utility District
released approximately 43 acres of its water CCN and is requesting the City of Schertz provide retail
water service. The property owner is also requested Green Valley Special Utility District transfer
approximately 13 acres of its sewer CCN to the City of Schertz.
Fiscal Impact
There is not really a positive or negative fiscal impact to this action. While it increases the area to be
served by the City for water and sewer service, infrastructure is in the vicinity and the property
owner/developer will have to extend and install infrastructure to serve the property. The future
customers will pay for service. The property owner is benefited by have easier more cost-effective
access to infrastructure to allow the property to develop.
GOAL
To provide water and sewer service to new developing areas inside the city limits of Schertz.
COMMUNITY BENEFIT
To ensure the future water and sewer customers in this portion of the City with planned development
have the same water and wastewater provider to better serve the citizens of the City.
SUMMARY OF RECOMMENDED ACTION
Staff recommends Council approve the Resolution authorizing execution of the sewer CCN transfer
agreement from Green Valley Special Utility District to the City of Schertz for the approximately 13
acres and allow the property owner to petition the PUC on behalf of the City of Schertz to amend the
water CCN for approxiametly 43 acres as described as all or portions of Guadalupe County Property
ID's 63998 and 153815.
RECOMMENDATION
Approval of Resolution 23-R-47.
Attachments
Res 23 R 47 w attachments
Agenda No. 3.
CITY COUNCIL MEMORANDUM
City Council
Meeting:June 6, 2023
Department:Executive Team
Subject:Resolution 23-R-48 - Consideration and/or action by the City Council of the City
of Schertz, Texas, approving a Resolution authorizing a Schertz Main Street
Local Flavor Economic Development Grant for 820 Main Street. (S. Williams/B.
James)
BACKGROUND
The tenant of the property at 820 Main, with concurrence of the owner, is applying for another Main
Street Local Flavor Economic Development Grant for up to $20,000 for this property, The property
received grants totaling $20,000 in 2021. The program allows up to $40,000 in a five-year period. So if
approved, this grant would bring the property to the maximum grant amount.
The tenant is proposing:
Capital Equipment - a new ice cream machine - total cost $5,000 (grant capped up to $2,500).
Signage - Install 3 new signs - estimated cost $14,000 (grant capped at $5,000).
Facade - paint exterior of the building to match the adjacent building at 816 Main - estimated cost
$4,000 (estimated grant amount $2,000).
System - new insulation estimated to cost $2,200 (estimated amount $1,100)
Site Improvement - reinforce decking/flooring in loft area, install roofing over deck, remove chain link
fence, install new privacy fencing, add gravel to outdoor seating area, outdoor tables and chairs, provide
pet waste holder, add dumpster deck estimated cost for all site improvement items $21,870 (estimated
amount of grant $11,435).
GOAL
Promote and enhance commercial activity along Main Street and promote the economic, cultural and
general welfare of the public. The area around Main Street in Schertz once served as the commercial
and social hub of the community. The City seeks to improve the image of the area around Main Street
through matching grants that promote local economic development and stimulate business and
commercial activities.
COMMUNITY BENEFIT
Encourage the attraction of small businesses that will create local charm and help develop a sense of
place around Main Street. Promote commercial development. Stabilize and improve property values.
Foster civic pride. Strengthen the economy of the City by protecting and enhancing the attractiveness of
the Main Street area to residents and visitors, as well as provide support of local businesses.
SUMMARY OF RECOMMENDED ACTION
Staff recommends approval of Resolution 23-R-48, approving a Main Street Local Flavor Economic
Development Grant for up to $20,000 for 820 Main.
FISCAL IMPACT
The maximum fiscal impact of approval of this grant is $20,000. The City budgets $50,000 annually for
The maximum fiscal impact of approval of this grant is $20,000. The City budgets $50,000 annually for
the Schertz Main Street Local Flavor Economic Development Grant program. The current outstanding
liabilities for the program are $72,890.88 and with approval of this grant it would become $92,890.88.
This fiscal year the City has paid out $12,913.15 in grants. While the total liabilities and grants paid this
fiscal year, exceeds the $50,000 the City budgets, it is important to note that not all of these grants are
likely to be paid this fiscal year, if at all (at times projects are not started within a year or the full project
is not done). If the City needs to pay more than $50,000 this fiscal year, the past practice is to
utilize contingency funds.
RECOMMENDATION
Approval of Resolution 23-R-48.
Attachments
Res 23 R 48 w attachments
Agenda No. 4.
CITY COUNCIL MEMORANDUM
City Council
Meeting:June 6, 2023
Department:City Secretary
Subject:Appointment/Reappointment For
Boards/Commissions/Committees (S.Edmondson)
Reappointment of Mr. Roy Ragsdale to the Transportation Safety
Advisory Commission (TSAC) Board of Directors
Agenda No. 1.
CITY COUNCIL MEMORANDUM
City Council
Meeting:June 6, 2023
Department:City Secretary
Subject:Minutes - Consideration and/or action regarding the approval of the regular
meeting minutes of May 23, 2023. (S.Edmondson/S.Courney)
BACKGROUND
GOAL
COMMUNITY BENEFIT
SUMMARY OF RECOMMENDED ACTION
RECOMMENDATION
Recommend approval.
Attachments
Minutes
D R A F T
MINUTES
REGULAR MEETING
May 23, 2023
A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on May
23, 2023, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz
Parkway, Building #4, Schertz, Texas. The following members present to-wit:
Present:Councilmember Mark Davis; Councilmember Michelle Watson; Councilmember Jill
Whittaker; Councilmember Michael Dahle; Councilmember David Scagliola; Mayor
Pro-Tem Tim Brown
Absent:Mayor Ralph Gutierrez; Councilmember Allison Heyward
Staff
present:
Deputy City Manager Brian James; Assistant City Manager Sarah Gonzalez; City
Attorney Daniel Santee; Deputy City Secretary Sheree Courney
Call to Order
Mayor Pro-Tem Brown called the meeting to order at 6:00 p.m.
Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of
Texas. (Councilmember Scagliola)
Mayor Pro-Tem Brown recognized Councilmember Scagliola who provided the opening
prayer.
Mayor Pro-Tem Brown recognized Mateo Galvan, Boy Scouts of America Troop 51, Schertz,
TX, who led the Pledges of Allegiance to the Flags of the United States and the State of
Texas.
Proclamations
Search and Rescue Week-May 21-27, 2023 (Councilmember Watson)
Councilmember Watson presented the Search and Rescue Week - May 21-27, 2023
Proclamation to Detective Helen Lafitte, Schertz Police Department and members of the
Texas Search and Rescue Team (TEXSAR) Justin McInnis, President/CEO; Todd
Snyder, Director of Missing Persons Unit; and Will Baumann, South Central Division
Leader.
EMS Appreciation Week-May 21-27, 2023 (Councilmember Whittaker)
Councilmember Whittaker presented the EMS Appreciation Week - May 21-27, 2023
Proclamation to EMS Chief Jason Mabbitt and members of the Schertz EMS Team.
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National Public Works Week-May 21-27, 2023 (Councilmember Dahle)
Councilmember Dahle presented the Public Works Week - May 21-27, 2023
Proclamation to Acting Public Works Director Larry Busch and members of the Public
Works Team.
City Events and Announcements
Announcements of upcoming City Events (B. James/S. Gonzalez)
Mayor Pro-Tem recognized Assistant City Manager Sarah Gonzalez who provided the
following:
Monday, May 29
City Offices are closed for Memorial Day
Memorial Day Ceremony
Veterans Memorial Plaza
512 Schertz Parkway
9:00 a.m.
Friday and Saturday, June 2-3
Read Before Bookstore
Schertz Public Library
10:00 a.m. - 5:00 p.m.
Tuesday, June 6 and June 20
Next regularly scheduled City Council Meetings
Council Chambers
6:00 p.m.
Announcements and recognitions by the City Manager (S. Williams)
Mr. Williams was not in attendance, therefore no announcements or recognitions were
made.
Announcements and recognitions by the Mayor (R. Gutierrez)
Mayor Gutierrez was not in attendance, therefore no announcements or recognitions
were made.
Hearing of Residents
This time is set aside for any person who wishes to address the City Council. Each person
should fill out the speaker’s register prior to the meeting. Presentations should be limited to
no more than 3 minutes.
All remarks shall be addressed to the Council as a body, and not to any individual
member thereof. Any person making personal, impertinent, or slanderous remarks
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while addressing the Council may be requested to leave the meeting.
Councilmember Dahle recognized the following residents:
Daniel Jameson, 1048 Richmond Drive, who provided details on the upcoming VFW
Car Show to be held Saturday, May 27, 2023. He also advised the Council that in case
of inclement weather on Memorial Day, the event will be moved to the VFW Hall on
Schertz Parkway.
Steven Stark, 3900 Arroyo Seco, one of the Vice Presidents of the Arroyo Verde HOA.
Mr. Stark is concerned with the placement of a new water main along the property
aligned with the Arroyo Verde subdivision. Not one homeowner approves of the plan
that will result in the removal of several trees along the greenbelt. The greenbelt serves
as a sound and sight barrier for residents from businesses and traffic along 3009.
Nicole Perez of the City of Cibolo and Natalia Brookens from The Chamber. They are
members of the Core Leadership Class that will be graduating this July and were
present to observe Council.
Maggie Titterington, 1730 Schertz Parkway, provided The Chamber updates:
August 18, 2023 - Caterpillar Chamber Bowl to raise monies to support
scholarships for the DECA Programs at Clemens and Steele High Schools. A total
of $120,000 in scholarships have been awarded to date.
September 29-30, 2023 - RE/MAX Skylight Balloon Festival. They are at 30%
capacity and still seeking food and craft vendors.
The Chamber Toastmasters are now located at the Selma Stage Stop Offices, 9374
Valhalla Drive, Meetings are on Mondays 7:00 - 8:00 p.m. Open houses are
scheduled for June 5th and June 26th from 6;00 - 7:00 p.m.
Chamber offices are closed on Memorial Day.
No Coffee with the Chamber this month.
Consent Agenda Items
The Consent Agenda is considered self-explanatory and will be enacted by the Council with
one motion. There will be no separate discussion of these items unless they are removed from
the Consent Agenda upon the request of the Mayor or a Councilmember.
1.Minutes – Consideration and/or action regarding the approval of the regular meeting
minutes of May 9, 2023 (S.Edmondson/S.Courney)
2.Resolution 23-R-44 - A Resolution by the City Council of the City of Schertz,
Texas, authorizing the City Manager to enter into a Developer Reimbursement
Agreement with Schertz 1518, Ltd. for the relocation of utilities – specifically Water
and Sewer Mains along FM 1518 in preparation for the FM 1518 Project.
(B.James/K.Woodlee/E.Schulze)
3.Resolution 23-R-43 - A Resolution by the City Council of the City of Schertz,
Texas, authorizing the City Manager to enter into Standard Utility Agreement with
the State of Texas for the relocation of utilities – specifically a Sewer Main along FM
1518 in preparation for the FM 1518 Project. (B.James/K.Woodlee/E.Schulze)
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4.Resolution 23-R-46 - A resolution by the City Council of the City of Schertz, Texas
supporting the Great Springs Project's application to the Texas Department of
Transportation's 2023 Transportation Alternatives Set-Aside (TA) Call for Projects.
(S. Gonzalez/L.Shrum)
5.Ordinance 23-S-10 - Consideration and/or action on a request to rezone
approximately 1 acre of land from Single-Family Residential District (R-1) to
Neighborhood Services District (NS), located approximately 600 feet south of the
intersection of FM 3009 and Live Oak Road, also known as Guadalupe County
Property Identification Number 67544, City of Schertz, Guadalupe County, Texas.
(Final Reading ) (B.James/L.Wood/S.Haas)
6.Resolution 23-R-45 - A Resolution by the City Council of the City of Schertz,
Texas, authorizing the City Manager to enter into Advance Funding Agreements with
the State of Texas for the relocation of utilities – specifically Water and Sewer Mains
along FM 1518 as part of the Joint-Bid with TxDOT in preparation for the FM 1518
Project. (B.James/K.Woodlee/E. Schulze)
Mayor Pro-Tem Brown asked for a motion to approve Consent Agenda Items #1 - 6.
Moved by Councilmember Michael Dahle, seconded by Councilmember David
Scagliola
AYE: Councilmember Mark Davis, Councilmember Michelle Watson,
Councilmember Jill Whittaker, Councilmember Michael Dahle,
Councilmember David Scagliola
Passed
Discussion and Action Items
7.Resolution 23-R-42 - Presentation and consideration and/or action approving a
Resolution by the City Council of the City of Schertz, Texas approving the 2023
Recipients of the Hal Baldwin Scholarship (S. Williams/S. Gonzalez) Presentation
to follow approval.
Mayor Pro-Tem recognized Assistant City Manager Sarah Gonzalez who briefed
Council on the Hal Baldwin Scholarship committee recommendations for three
recipients of the awards for a total of $8,500.
Mayor Pro-Tem asked for a motion to approve Resolution 23-R-42.
Moved by Councilmember David Scagliola, seconded by Councilmember
Michelle Watson
AYE: Councilmember Mark Davis, Councilmember Michelle Watson,
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AYE: Councilmember Mark Davis, Councilmember Michelle Watson,
Councilmember Jill Whittaker, Councilmember Michael Dahle,
Councilmember David Scagliola, Mayor Pro-Tem Tim Brown
Passed
Ms. Gonzalez recognized the following recipients of the Hal Baldwin Scholarships:
Evan McWhirt, Clemens High School, $1,000 scholarship recipient. Evan will
be attending Iowa State University in the Fall majoring in Meteorology.
Camry Klinge, Clemens High School, $2,500 scholarship recipient. Camry
will be attending Texas A&M University in the Fall majoring in Political
Science.
Corey Hunter, Steele High School, $5,000 scholarship recipient. Corey will be
attending Lakeview College in the Fall majoring in Education.
8.Resolution 23-R-41 – Consideration and/or action approving a Resolution by the
City Council of the City of Schertz, Texas, authorizing the City Manager to execute
the necessary documents to acquire the property located at 11776 Lower Seguin Rd
for an amount not to exceed $160,000. (B. James/J. Nowak)
Mayor Pro-Tem recognized Mr. John Nowak who offered to provide any
information Council needed on this item. No questions were posed.
Mayor Pro-Tem Brown asked for a motion to approve Resolution 23-R-41.
Moved by Councilmember Mark Davis, seconded by Councilmember Michael
Dahle
AYE: Councilmember Mark Davis, Councilmember Michelle Watson,
Councilmember Jill Whittaker, Councilmember Michael Dahle,
Councilmember David Scagliola, Mayor Pro-Tem Tim Brown
Passed
Workshop
9.Quarterly Report on Schertz Area Senior Center Operations (S. Gonzalez, L. Shrum)
Mayor Pro--Tem Brown recognized Lauren Shrum, Director of Parks and
Recreation. Ms. Shrum provided the following report requested by Council.
Initiatives to be undertaken included a Consolidated Policy Manual, assignment of a
Council liaison, defining the roles, and conducting a member survey.
The Consolidated Policy Manual includes procedures adopted from AACOG
Best Practices, Code of Conduct, standardized written warning document, and
the Advisory Board revision of their By-laws.
Councilmember Watson has been assigned as the Council liaison.
Defined roles as follows:
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YMCA is responsible for operations, janitorial, personnel, nutrition
compliance, light maintenance, and member engagement.
City of Schertz is responsible for membership software, contract
oversight, building maintenance, nutrition compliance, utilities, and
landscaping.
Senior Center Advisor Board is responsible for providing input and
recommendations of programs and policies.
Member survey was conducted. Consisted of 6 questions, high response rate,
and consisted mostly of favorable feedback.
Currently working on a garden project.
Mayor Pro-Tem opened the floor to Council for discussion.
Councilmember Scagliola stated it was impressive participation on the survey,
results look generally positive, there is still room for improvement, but overall, the
City is doing what is necessary to keep the ball moving forward. He thanked Ms.
Shrum for the work done.
Information available in City Council Packets - NO DISCUSSION TO OCCUR
10.Presentation of Kick Cancer Pep Rally & 5K Run Donation to Mays Cancer Center
at UT Health San Antonio. (S. Gonzalez/L. Shrum/C. Paddock)
Mayor Pro-Tem recognized Cassie Paddock who presided over the check
presentation to the UT Health San Antonio MD Anderson Cancer Center. Ms.
Paddock thanked the sponsors and individuals who participated in the event. A
check in the amount of the $10,878.34 was presented to Ms. Kelly King and Ms.
Valerie Willenchek.
11.Quarterly Financial Reports - FY 2022-23 1st and 2nd Quarter
Requests and Announcements
Requests by Mayor and Councilmembers for updates or information from Staff
No updates or information from Staff were requested.
Requests by Mayor and Councilmembers that items or presentations be placed on a
future City Council agenda
Councilmember Scagliola requested information and/or workshop from the Staff
regarding the Arroyo Verde issue with the water main.
Announcements by Mayor and Councilmembers
No announcements were made.
City and Community Events attended and to be attended
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City and Community Events attended and to be attended
Councilmember Davis attended the Parks and Recreation Advisory Board meeting
on May 22, 2023.
Councilmember Watson attended two police memorial presentations, one in
Washington D.C. and one in Universal City.
Councilmember Scagliola attended The Chamber Luncheon and the
Schertz/Cibolo Police Memorial Presentation.
Mayor Pro-Tem Brown attended the Schertz/Cibolo Police Memorial Presentation.
City Council Committee and Liaison Assignments (see assignments below)
Continuing Education Events attended and to be attended
Recognition of actions by City Employees
Recognition of actions by Community Volunteers
Adjournment
Mayor Pro-Tem Brown adjourned the meeting at 6:53 p.m.
_______________________________
Ralph Gutierrez, Mayor
ATTEST:
____________________________________
Sheree Courney, Deputy City Secretary
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Agenda No. 5.
CITY COUNCIL MEMORANDUM
City Council
Meeting:June 6, 2023
Department:Finance
Subject:
Ordinance No. 23-T-12 - Consideration and/or action approving an ordinance by
the City Council of the City of Schertz, authorizing adjustments to the FY
2022-23 Budget, and other matters in connection therewith. First Reading (S.
Williams, S. Gonzalez, J. Walters)
BACKGROUND
The City Budget for FY 2022-23 was approved by Ordinance 22-T-39. The budget can be modified by
council authorization when necessary throughout the year.
As previously directed, staff will try to limit the number of budget adjustments that come to council
throughout the year by bundling different budget requests together in one adjustment ordinance. This
adjustment will adjust budgets of multiple departments as needed, including to fund projects as
previously authorized by City Council.
Fleet has been using more outside fleet repair services for Engine 2 and will need an additional
$50,000. Fleet's operating supplies, for parts, will need an additional $50,000 due to price increases and
current service levels of the existing fleet.
Each year the City receives Law Enforcement Officer Standards and Education (LEOSE) funds from
the state. The past few years those funds have accumulated within the General Fund and are ready to be
used. This adjustment will set the budget for LEOSE training to full amount saved from previous years
and use all $33,440 that has been received. This is grant funded training and staff will be using the
funding this year as well as in the future annual amount each year.
Recognize reimbursement opportunity in EMS for Paramedic Training. Total training increase of
$34,000 and the reimbursement for $34,000. This reimbursement program is part of Senate Bill 8
Emergency Medical Services Workforce Recruitment and Retention whose goal is to boost the number
of paramedics in Texas. The City has already received the $34,000 reimbursement.
To purchase land along Lower Seguin Road out of the Roadway Impact Fees Area 3 reserves in the
amount of $160,000 as authorized by Resolution 23-R-41. This will assist in future roadway
improvements going forward.
To purchase property in the Dry Comal Creek for $262,069 out of the Parkland Dedication reserves as
authorized by Resolution 22-R-137. The property is a strategic trailhead location for the City of
Schertz' Dry Comal Creek Trail and the regional Great Springs Trail.
GOAL
To approve the budget adjustment to match operations and council authorized projects.
To approve the budget adjustment to match operations and council authorized projects.
COMMUNITY BENEFIT
To maintain a complete and balanced budget as identified as a goal in the City's Strategic Plan and that
meets State and Charter requirements.
SUMMARY OF RECOMMENDED ACTION
Staff recommends approval of Ordinance 23-T-12.
FISCAL IMPACT
This adjustment will recognize additional sales tax revenue to cover the additional fleet repair costs.
Investment income has already met its budget estimations and can cover the fleet repair costs.
EMS budget increase is paid for by outside reimbursements and not affect the fund.
The Parkland Dedication fund has a balance before the adjustment of $269,000 as of April 30, 2023 and
will have $7,000 remaining after the land purchase for other projects.
The Roadway Impact Fee Area 3 fund has a balance before the adjustment of $1,367,000 and will have
$1,207,000 remaining after the land purchase for other projects.
The City currently has $33,440 set aside for LEOSE training and plans to use that amount this fiscal
year.
RECOMMENDATION
Staff recommends approval of Ordinance 23-T-12.
Attachments
Ordinance 23-T-12
ORDINANCE NO. 23-T-12
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ,
TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 202 2-
2023 BUDGET, REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, pursuant to Ordinance 22-T-39, the City of Schertz (the “City”) adopted the
budget for the City for the fiscal year 202 2-2023 (the “Budget), which provides funding for the
City’s operations throughout the 2022-2023 fiscal year; and
WHEREAS, the City needs to increase the budget for fleet repair by $100,000.00; and
WHEREAS, the City needs to increase the budget for Police Training by $33,440.00; and
WHEREAS, the City needs to increase the budget for Paramedic Training by $34,000.00;
and
WHEREAS, the City needs to increase the budget for land/right -of -way purchases by
$160,000.00 for property along Lower Seguin Road for future road improvements; and
WHEREAS, the City needs to increase the budget for land/right -of -way purchases by
$262,069.00 for property along the Dry Comal Creek bed for future trail improvements; and
WHEREAS, City staff recommends that the City Council of the City adjust the Budget
and approve the ordinance; and
WHEREAS, the City Council of the City has determined that it is in the best interest of the
City to adjust the Budget and approve the personnel budge t adjustment as more fully set forth in
this Ordinance.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS THAT:
Section 1. The City shall increase the budget by $100,000.00 for fleet repairs and recognize
an additional $100,000.00 in Investment Income.
Section 2. The City shall increase the budget by $33,440.00 for police training and
recognize a transfer from the Law Enforcement Officer Standards and Education fund of
$33,440.00.
Section 3. The City shall increase the budget for paramedic training by $34,000.00 and
recognize an additional $34,000.00 in state reimbursements to pay for the training.
Section 4. The City shall increase the budget for land/right -of -way purchase by
$160,000.00 for property along Lower Segiun Road for future road improvements and
recognize a transfer of $160,000.00 from the Roadway Impact Fees Area 3 fund balance.
Section 5. The City shall increase the bduget for land/right -of -way purchase by
$262,069.00 and recognize a transfer of $262,069.00 from the Parkland Dedication fund
balance.
Section 6. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Ordinance for all purposes and are adopted as
a part of the judgment and findings of the Council.
Section 7. All ordinances and codes, or parts thereof, which are in conflict or inconsistent
with any provision of this Ordinance are hereby repealed to the extent of such conflict, and
the provisions of this Ordinance shall be and remain controlling as to the matters resolved
herein.
Section 8. This Ordinance shall be construed and enforced in accordance with the laws of
the State of Texas and t he United States of America.
Section 9. If any provision of this Ordinance or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Ordinance and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the
City hereby declares that this Ordinance would have been enacted without such invalid
provision.
Section 10. It is officially found, determined, and declared that the meeting at which this
Ordinance is adopted was open to the public and public notice of the time, place, and
subject matter of the public business to be considered at such meeting, including this
Ordinance, was given, all as required by Chapter 551, as amended, Texas Government
Code.
Section 11. This Ordinance shall be effective upon the date of final adoption hereof and
any publication required by law.
PASSED ON FIRST READING, the _______day of __________ 2023.
PASSED, APPROVED and ADOPTED ON SECOND READING, the ______day of
________________, 2023.
CITY OF SCHERTZ, TEXAS
_____________________________
Ralph Gutierrez, Mayor
ATTEST:
Sheila Edmondson, City Secretary
Agenda No. 6.
CITY COUNCIL MEMORANDUM
City Council
Meeting:June 6, 2023
Department:Planning & Community Development
Subject:
Ordinance 23-S-12 - Conduct a public hearing and consideration and/or action on
a Specific Use Permit to allow a convenience store with gas pumps on
approximately 4.2 acres of land, located at the intersection of North Graytown
Road & IH 10, address: 11185 IH 10 E, City of Schertz, Bexar County, Texas,
property ID: 619232. First Reading (B. James, L. Wood, S. Haas)
BACKGROUND
The applicant is requesting a Specific Use Permit to allow a convenience store with covered gas pumps
on approximately 4.2 acres of land
Public Notice:
On April 18, five (5) public hearing notices were mailed to the surrounding property owners within a
200-foot boundary of the subject property. At the time of this staff report (May 24th, 2023), two (2)
responses in favor, zero (0) responses neutral, and zero (0) responses opposed have been received. A
public hearing notice was published in the San Antonio Express on May 17th, 2023.
GOAL
The applicant is requesting a Specific Use Permit to allow a convenience store with covered gas pumps
on approximately 4.2 acres of land, located at 11185 IH 10 E, City of Schertz, Bexar County, Texas,
property ID: 619232. The subject property is currently being used as a storage yard. Per the letter of
intent and the conceptual site plan, the applicant is proposing a 6,500 square foot convenience store with
a fuel canopy for both passenger cars and diesel trucks. The property is currently zoned General
Business District (GB), for which the proposed use requires a Specific Use Permit.
COMMUNITY BENEFIT
It is the City’s desire to promote safe, orderly, efficient development and ensure compliance with the
City’s vision of future growth.
SUMMARY OF RECOMMENDED ACTION
The Comprehensive Land Use Plan, through the South Schertz Sector Plan, identifies this area as
Highway Commercial. The Highway Commercial land use designation is intended to allow large format
retail with restaurants and entertainment uses or mid-rise office buildings, and may also include lodging
and related uses. The Highway Commercial land use designation is located at major highway
intersections to maximize access to the region. The proposed convenience store with gas pumps fits the
retail land use desired in Highway Commercial designated areas.
This business can take advantage of its proximity to IH 10, as it is a highway/transportation oriented
business and is dependent on the traffic generated from the highway. The proposed convenience store
with gas pumps is compatible with the Highway Commercial land use designation, and therefore the
proposed Specific Use Permit is generally in conformance with the Comprehensive Land Use Plan,
through the South Schertz Sector Plan.
The subject property lies at the intersection of Graytown Road and the IH 10 access road, and is
currently zoned General Business District (GB). Other properties along IH 10 are similarly zoned. The
current use for the subject property is a storage/salvage yard. Directly to the north there is a residential
structure that appears to be vacant, while the property to the east and to the west across Graytown Road
are also vacant/undeveloped. Further to the east there is a similar storage/salvage yard. Directly to the
south is the IH 10 corridor. With the proposed convenience store being surrounded by mostly vacant
land, and being directly adjacent to IH 10 the proposed Specific Use Permit would not pose an
additional adverse impact on the surrounding properties.
RECOMMENDATION
Staff Recommendation:
The subject property has an advantageous position for commercial activities adjacent to IH 10 and as a
result the land use designation of Highway Commercial coincides with the proposed use for the
property. The current condition/use of the property is a salvage/storage yard, and the proposed use
would enhance the aesthetic and commercial quality. The subject property and all the immediate
adjacent properties are zoned General Business District (GB), for which the Specific Use Permit and
proposed use would be consistent with the area.
The Conceptual Site Plan shows a 6,500 square foot convenience store with gas pumps. In addition,
there will be accommodations for large trucks with proposed diesel pumps, and large parking spaces.
This intended use would provide a service to the area, as there is a large amount of truck traffic along
the IH 10 corridor. As this is just a conceptual site plan, it is possible that details may change; however,
once an official site plan application is submitted, it will be subject to all UDC requirements as
stipulated in Article 9.
The next closest gas station in Schertz is approximately 4.5 miles to the east at the IH 10 and Trainer
Hale intersection, and the next closest gas station in general is approximately 2 miles to the west at
1604 and IH 10 within the San Antonio city limits. As there is approximately 6 miles in-between gas
stations along the IH 10 corridor, staff believes that the intersection at Graytown Road and IH 10 would
be a suitable location for the proposed use.
Therefore, staff recommends approval of the Specific Use Permit to allow a convenience store with gas
pumps at the subject property conditioned upon the following:
A building permit is approved within two years of the adoption of the SUP Ordinance1.
Planning and Zoning Commission Recommendation:
The Schertz Planning and Zoning Commission met on May 10, 2023, and voted to recommend that the
City Council approve the proposed Specific Use Permit as presented with a 7-0 vote.
Attachments
Ord S 12 w attachments
Aerial Exhibit
Public Hearing Notice Map
Public Hearing Responses
City Council Presentation Slides
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City of Sch ertzProposed T ruck stop - 11185 IH 10 E(PLSPU20220208)La st Update: Ja n ua ry 18, 2023
“T h e City of Sch ertz provides th is Geog ra ph ic In form a tion Sy stem product "as is" with out a n y express or im pliedwa rra n ty of a n y k in d in cludin g but n ot lim ited to th e im plied wa rra n ties of m erch a n tability a n d fitn ess for a pa rticula r purpose.In n o even t sh all T h e City of Sch ertz be lia ble for a n y specia l, in direct or con sequen tia l da m a g es or a n y da m a g es w ha tsoever arisin g out of or in con n ectionwith th e use of or perform a n ce of th ese m a teria ls. In form a tion publish ed in this product could in clude tech n ica l in a ccura cies or ty pog ra ph ica l errors. Periodica lch an g es m a y be m a de a n d in form a tion m a y be a dded to th e in form a tion h erein . T h e City of Sch ertz m ay m a k e im provem en ts a n d/or ch a n ges in th e product(s)described h erein a t a n y tim e.”
City of Sch ertz, GIS Specialist: Bill Ga rdn er, gis@sch ertz.com (210) 619-1185
Project Area
200' Buffer
City Lim it Boun da ry
Ord. 23-S-12
Specific Use Permit to allow a convenience
store with gas pumps at Graytown Road &
IH 10
Samuel Haas| SENIOR PLANNER
Apri l 18th
5 Public Hearing notices were
sent.
A public hearing notice was
published in the "San Antonio
Express" on May 17, 2023
Responses
Received as of May
24th, 2023
2 In Favor
Proposed Specific Use Permit
Current Zoning is General Business
District (G B )
Subject property is 4.2 ac
Per applicant Letter of Intent –
proposed development will be a
6,500 square foot convenience store
with gas pumps
Staff Analysis
Comp Plan Conformance:
•The current land use designation identifies this area as Highway
Commercial. Highway Commercial is intended to allow commercial
activity at major highway intersections. The proposed convenience
store with gas pumps fits the retail land use desired in Highway
Commercial.
Zoning:
•The subject property is zoned General Business (GB). Other
properties along IH 10 are similarly zoned.
Improve Current Condition:
•Staff believes the proposed use would enhance the condition of
the property from a storage/salvage yard.
Improve Services:
•Approximately 6 miles in-between current gas stations along IH 10.
Recommendation
Planning and Zoning Commission Recommendation:
The Schertz Planning and Zoning Commission met on May 10, 2023, and
voted to recommend that the City Council approve the proposed Specific
Use Permit as presented with a 7 -0 vote.
Staff Recommendation:
Staff recommends approval of the requested Specific Use Permit based on
the compatibility with the Comprehensive Land Use Plan, consistency with
other properties within the same area and zoning district, and the quality
improvement of the subject property with enhanced services along the IH 10
corridor.
COMMENTS & QUESTIONS
Agenda No. 7.
CITY COUNCIL MEMORANDUM
City Council
Meeting:June 6, 2023
Department:Purchasing & Asset Management
Subject:City Staff will conduct a workshop on proposed changes to the Real Property
Acquisition process and procedures. (S. Gonzalez/J. Gohlke)
BACKGROUND
The City has been operating on an outdated methodology in regard to the acquisition of Real Property
such as Right Of Way, Easements, and general land purchases.
The current process involves an agenda item to obtain permission to enter negotiations up to a "Not to
Exceed" amount based on a Comparative Market Analysis or Appraisal on a piece of property whether
it is to obtain a Right of Way/Easement for a project or for the purchase of property for general City
use. Negotiations are then entered into with the property owner. Once a purchase price has been agreed
upon, staff is then going back to council with a resolution for the property purchase.
In speaking with benchmark Cities in the area, it was found that generally speaking real estate
transactions are handled in the same way as other procurement contracts/purchases. Provided the
“project” and/or land purchase has been approved and funds are available for the purchase, anything
under $50,000 does not require additional council approval.
Special circumstances such as land purchases not related to a project, the need for a budget adjustment,
and/or purchases that exceed $50,000 are still taken for Council approval as protocol.
Seguin, New Braunfels, and San Marcos all have a dedicated Real Estate specialist on staff. They have
a variety of titles, but all of them have experience as either a licensed Realtor, or in public land
acquisitions. Prior to adding that position, they all contracted with a consultant in much the same way
we are doing now.
In efforts to streamline City processes, make the acquisition of land more efficient, and save staff time
and effort, ultimately resulting in cost savings for the City, Staff is proposing the following modified
procedure:
Going forward, real estate transactions are handled in the same way as other procurement
contracts/purchases. For situations where a construction/maintenance project includes the requirement
to obtain a Right of Way or Easement and has been approved with funds are available, anything under
$50,000 would not require additional council approval.
For land purchases unrelated to a construction/maintenance project, staff would bring the proposed
purchase before council to attain commitment and a not to exceed threshold for negotiations. Upon
completed negotiations, if the agreed upon price is with-in the approved not to exceed and under
$50,000, additional council approval would not be required.
For any purchase exceeding the approved not to exceed OR exceeding the $50,000 threshold, a
resolution would be brought to council for further approval.
resolution would be brought to council for further approval.
GOAL
To streamline City processes, make the acquisition of land more efficient, and save staff time and effort,
ultimately resulting in cost savings for the City by modifying the real property acquisition process
COMMUNITY BENEFIT
Making the process more efficient will free staff up for other critical City functions. In addition, the
citizens involved in the process on the seller's side will have the confidence of knowing a specific
timeline for completing transactions with less delays in obtaining their funding for the sold property.
SUMMARY OF RECOMMENDED ACTION
Modify the process for real property acquisitions.
RECOMMENDATION
Modify the process for real property acquisitions.
Attachments
Real Property Change
Current Process
• Initial disc ussion and approval by
council for NTE
• Contract Negotiations
• Council A genda for approv al
• Official Offer
• Closing
Benchmark Process
• Under $5 0k and budget ed, no additional
approvals needed
• Over $50k or a budget adjustment, single council
resolution after negotiations completed
• Official Offer
• Closing
Recommendation
Align with General Procurement Polic y
• Construction/Maintenance Projects
w/ ROW or Easement
• Over $50k = Council Resolution
• Unique Property Acquisitions (Freeway
M anor, live Oak Hills, Lower Seguin)
• Initial discussion I council
concurrence on Not to Exceed
• Council Resolution if:
• Over $50k
• Above agreed upon NTE
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Agenda No. 8.
CITY COUNCIL MEMORANDUM
City Council
Meeting:June 6, 2023
Department:City Secretary
Subject:Discussion and Consideration and/or Action regarding the Schertz Historical
Preservation Committee restructure. (R. Gutierrez/S.Edmondson)
Agenda No. 10.
CITY COUNCIL MEMORANDUM
City Council Meeting:June 6, 2023
Department:Engineering
Subject:Monthly Update - Major Projects In Progress/CIP (B. James/K. Woodlee)
Attachments
June 2023 Major Project Update
Informational Only
CITY COUNCIL MEMORANDUM
City Council Meeting: June 6, 2023
Department: City Manager
Subject: Update on Major Projects in Progress
Background
This is the monthly update on large projects that are in progress or in the planning process. This update
is being provided so Council will be up to date on the progress of these large projects. If Council desires
more information on any project or on projects not on this list, please reach out to staff and that
information will be provided.
Facilities Projects:
1. Borgfeld Facility Renovation Project
o Project Status: Scope development phase - Demo of existing drywall, insulation, HVAC
system and water heater.
o Projected Completion: Unknown.
o Project Update: No change from last update. Project is on hold at this time. Project
consists of renovating approximately 1600 SF of office space. This will be primarily
done in house by the Facilities Team. Holes in metal siding and roofing have been sealed
to keep out wildlife. New door has been installed leading to old kennel area to keep out
wildlife.
2. Building 10 Parks Renovation
o Project Status: Design phase
o Projected Completion: Unknown
o Estimated Cost: $250,000
o Project Update: M&S Engineering is working on the additional scope of work to include
the bay area of the building.
3. Kramer House Deck Replacement
o Project Status: Partially complete.
o Previously Projected Completion: Fall 2022
o Estimated Cost: Estimated $85,000 - $100,000
o Project Update: All surface decking was replaced with additional minor structural repairs
that were done in house by the Facilities team at a cost of less than $8,000. Items still
pending include painting of deck boards, shrub removal, landscaping, and adding steps.
Staff has selected to contract with J&J Painting to add stairs to the front of the building
and painting the deck boards. Services should start within 2 weeks Landscaping will take
place after the deck remodel is complete.
4. Fleet Building Parking Lot
o Project Status: Permit phase
o Consultant: M&S Engineering
o Contractor: To Be Determined
o Project Completion: 2023
o Project Update: Site Plan Certification for project in process. A proposal is under review
for professional services relating to the replat of the subdivision, as four lots are currently
being used as one purpose. Awaiting completion of replat. M&S Engineering will assist
design scope of work.
Drainage Projects:
1. FM 78 South Channel Silt Removal
o Project Status: Bidding
o Design Engineer: Unintech Consulting Engineers, Inc.
o Project Start: September 2022
o Project Cost: $32,100 (Design) + $4,600 Drainage Report
o Construction Costs: $172,587.31 base bid, $268,545.00 alternate in lieu
o Project Update: The project was bid on May 11, 2023. Stout Excavating Group
submitted the low base bid and C3 Environmental submitted the low bid with alternative
in lieu. Unintech is confirming references and is preparing their recommendation for
award.
Water and Wastewater Projects:
1. Woman Hollering Creek Wastewater Interceptor Main and Lift Station
o Project Status: Construction
o Construction Contractor: Thalle Construction Co., Inc.
o Construction Management: AG|CM
o Design Engineer: Cobb, Fendley & Associates, Inc.
o Construction Start: January 2022
o Estimated Cost of Construction (including construction and ancillary contracts): $12
million
o Project Update: Installation of the 30-inch gravity pipe and manholes is approximately
85 percent complete. The lift station wet well and storage well are under construction
and installation of electrical conduit at the lift station site has begun.
Woman Hollering Creek Wastewater Project:
Compaction of backfill in pipe trench Placement of flowable fill around manhole
o Issues:
The contractor continues to track delayed delivery of electrical components for
the lift station which may impact the completion date of the project. Completion
was initially scheduled for February 2023 however, material and equipment
delays continue to cause the date to shift. Recently, the electrical subcontractor
shared notification from the electrical supplier that a transfer switch that is part of
the motor control center gear is delayed until the end of September. Installation
and completion will take three weeks after arrival of the switch. Staff and the
Contractor are investigating any available options to expedite the completion of
the control equipment installation.
2. 24” Dedicated Transmission Main Design Phase II
Overall project intent is the construction of a 24” dedicated water transmission main to connect
the Live Oak water storage facility to the IH 35 storage tank. Phase 1 (route study) was completed
in March 2021. Phase 2 (construction design) is nearing completion.
o Project Status: Design Phase – moving into Easement Acquisition Phase
o Consultant: Kimley-Horn & Associates
o Design Project Start Date: June 1, 2021
o Phase 2 Project Completion Date: Summer 2023
o Project Cost (Phase 2 Design): $1,508,875.50 (Easement Acquisition): $900,000
o Project Update: The final route of the Dedicated Transmission Main can be seen on the
City web site CIP Map. 100% design was received in April and is in review by Staff. It
should be noted that while the design is indicated to be at 100%, minor changes are still
possible and the design will be updated as appropriate. The IH-35 Tank will require a
test shut-down for this project and Public Works will monitor pressures throughout the
system during the test shut-down. Easement acquisition has been authorized by Council
and initiated. Land acquisition agents continue to reach out to property owners for
easement related to temporary (construction) and permanent easements. Several property
owners have agreed to the initial offer letters. Meetings have been held and others are
planned with HOA representatives (Greenshire and Arroyo Verde) to discuss the needed
easements and impacts to the property. Staff is working with the design team to make
modifications to the specific alignment through HOA greenbelts based on feedback from
those communities.
3. Riata Lift Station Relocation (Design Phase)
Overall project intent is to relocate the Riata Lift Station ahead of TxDOT’s IH-35 NEX Project
to remove it from conflict with the proposed improvements. The design phase will identify a new
site for the lift station, design the new lift station, and design the abandonment of the existing lift
station.
o Project Status: Design Phase
o Consultant: Utility Engineering Group, PLLC (UEG)
o Design Project Start Date: August 2020
o Expected Design Project Completion Date: Summer 2023
o Total Project Cost (Design Phase): $129,795 (NTE $143,000)
o Estimated Construction Cost: $2,388,705
o Estimated Property Acquisition: $300,000
o Project Update: Council approved the Standard Utility Agreement (SUA) with TxDOT.
Site and easement acquisition has been authorized by Council and is planned to be
finalized in May. After any necessary platting and permitting, the project will move to
bidding and construction.
4. FM 1518 Utility Relocations
Overall project intent is to relocate the water and sewer utilities to avoid conflicts as part of the
TxDOT FM 1518 Project. The current contract is for the design services of the project.
o Project Status: Design Phase
o Consultant: Halff Associates
o Design Project Start Date: June 2021
o Expected Design Project Completion Date: Spring 2023
o Total Project Cost (Design Only): $548,370 (NTE $600,000)
o Project Update: Halff is completing the easement acquisition for the 16” water line
proposed across Aztec Lane. The joint bid design is pending final review by TxDOT.
The latest update from TxDOT is that they are planning for a July 2023 letting date.
Advance Funding Agreements for the joint bid portion of the project and a Standard
Utility Agreement for reimbursable work was approved by council and is being routed
for signatures.
5. Corbett Ground Storage Tank
Overall project intent is the construction of a 3.0 Million Gallon ground storage tank for filling
the Corbett Elevated Storage Tank, the East Live Oak Elevated Storage Tank, plus additional
storage.
o Project Status: Construction Phase
o Construction Contractor: Pesado Construction Company, Inc.
o Consultant: Unintech Consulting Engineers, Inc. (previously Ford Engineering)
o Construction Start Date: Original date January 7, 2023 (approx.). Project is delayed due
to federal regulation uncertainty related to grant funding requirements – see update below.
o Expected Project Completion Date: 550 calendar days after construction begins
o Total Design Cost: Design $466,265.00
o Total Construction Cost: $7,028,017.00
o Project Update: The EPA communicated that a requirement of the federal funding
includes adherence to American Iron and Steel (AIS) provisions and the Buy American,
Build American (BABA) Act. Because this project was commenced prior to the City’s
knowledge of those conditions, the project is eligible for a Public Interest Waiver of those
requirements. Requests for the waivers were submitted on April 25. It is anticipated that
the review by the EPA and the US Office of Management and Budget of those requests
will take 30 to 45 days. As of May 30, there is no update on the status of the waiver
requests. Staff also continues to await a response to application for a categorical
exemption of the project by the EPA (request was submitted December 23, 2022).
Street Projects:
1. Tri-County Parkway Reconstruction Project
o Project Status: Construction
o Consultant: Halff Associates
o Construction Start: Spring 2022
o Cost of Construction: $4,900,000
o Project Update: The contractor is still doing some final clean up and minor items. The
weather has delayed them from completing some of the clean up items. A final project
walk through has been conducted and a final punch list provided to the Contractor.
2. Main Street Improvements Project
o Project Status: Design
o Consultant: Kimley-Horn Associates
o Project Update: Utility coordination efforts are on-going. Staff is providing feedback to
the consultant on some of the plan elements. Staff is also working on funding sources for
the project and expects to make a report to Council this month.
3. Schertz Parkway/Lookout Road Signalization
o Project Status: Design
o Consultant: Halff Associates
o Current Estimated Construction Cost: $300,000 ($100,000 of which will come from
Selma)
o Project Status: Final plans are nearly complete. The plans will be completed once the
proposed widening at the intersection has been identified. The proposed widening will
dictate where the signal poles will be located. All other comments on the plans have been
addressed by the consultant.
4. Lookout Road Reconstruction
o Project Status: Design
o Consultant: Halff Associates
o Current Estimated Construction Cost: $6 million
o Project Update: Staff gave a presentation to the EDC Board this month concerning the
project. Staff is waiting on direction from the Board on how to proceed with the project’s
additional elements (sidewalks and widening).
Parks & Recreation Projects:
1. Wendy Swan Memorial Park Splashpad
o Project Status: Under Construction
o Construction Start Date: September 29, 2022
o Construction Contractor: T.F. Harper & Associates
o Estimated Project Completion: March 2023
o Project Cost: $297,350.09
o Project Status: Demolition of pool has been completed and new slab has been poured with
integrated plumbing for splashpad features. Water play features have been installed and
plumbing and electrical work are on-going to connect the controllers to the water play
features. The pump equipment foundation was poured, and the equipment enclosure is
complete. The splashpad surface paint is completed. Training for the controllers is
pending scheduling as we are waiting on a replacement UV filter to be delivered and
installed. A new swing with integrated shade was added to the park for an additional cost
(funded through General Fund Parks budget) and restroom renovations are still on-going.
We are currently scheduling plumbing and electrical contractors to make restroom
repairs. The goal is to have a soft opening mid-summer with a Grand Opening TBA.
2. Schertz Soccer Complex Irrigation Water Storage Project
o Project Status: Phase 1 Under Construction, Phase II pending schedule
o Construction Start Date: October 2022
o Construction Management: City staff
o Construction Contractor: various subcontractors
o Estimated Project Completion: March 2023
o Project Estimated Cost: $107,036.90
o Project Status: Original single bid received over the summer was rejected due to being
significantly higher than engineer’s estimate. Project was phased out into various
subspecialties and is being managed by city staff to contract individual subcontractors.
Phase I included demolition of existing fence and placing of temporary fencing. Phase II
was electrical work to bring panel up to code and add capacity for larger pumps and is
completed. Phase III is replacing the well pump and piping and bids have been received
and the work is being scheduled. Project is on a brief hold while we push on the splashpad
project.
TxDOT Roadway Projects:
1. FM 1103 Improvement Project: The project has been officially under construction since
November 2022. Anticipated completion of the project that runs from IH 35 to Rodeo Way in
Cibolo is currently fall of 2026. Project updates are available by signing up at this link: FM
1103 Construction Newsletter
2. FM 1518 Improvement Project: No change from last update. TxDOT is finalizing Plans,
Specs, and Estimates (PS&E) for the project. The scheduled let date for the project remains July
2023. Acquisition of needed right of way from JBSA appears to be proceeding positively so that
full build out can be completed without the need for an interim solution along that stretch of
roadway.
3. IH-35 NEX (I-410 South to FM 1103): The central segment of the I-35 Northeast Expansion
project continues with Alamo NEX Construction handling the design-build project. The central
section runs from 410 N to FM 3009.
Utility coordination work for the northern segment of the project is also underway. TxDOT
consultants have met with Public Works and Engineering Staff to begin establishing relocation
needs. The City will be reimbursed for costs of all needed relocations except for any upsizing or
improvements above current conditions.
Updates about the project can be obtained by signing up at the following link: I 35 NEX Project
Updates
4. IH-10 Graytown Road to Guadalupe County Line: Work for the widening of the main lanes
and utility relocations continues. Work on the FM 1518 bridge over IH 10 continues and will
involve numerous episodes of the rerouting of traffic including shifting lanes and detours as
necessary. Final completion of the bridge including turnarounds and full signalization is
expected in summer 2023.
Updates regarding the IH 10 project are available by signing up at the following link: IH 10
Expansion Information
Note: If links do not work, please contact engineering@schertz.com.
Studies and Plans:
1. Water and Wastewater Master Plan Update and Impact Fee Study
o Project Status: Study
o Consultant: Lockwood, Andrews, and Newnam, Inc.
o Project Start Date: December 2019
o Project Completion Date: TBD 2023
o Total Project Cost: $467,280 (NTE $500,000)
o Project Update: LAN is making revisions to the wastewater Capital Improvement Plan
based on updated information provided by Staff due to changing patterns of development
judged to be significant. The technical memo on the water model is currently in review
with Staff. Capital Improvement Plans will be submitted for final review.
2. Stormwater Control Inventory and City Operations Assessment
The work of this project is an action included in the City’s Stormwater Management Plan (Plan).
The Plan is the blueprint of activities needed to comply with the City’s Texas Commission on
Environmental Quality (TCEQ) Texas Pollutant Discharge Elimination System (TPDES)
General Permit required by virtue of the City’s classification as Municipal Separate Storm Sewer
System (MS4).
This project specifically consists of development of an inventory of City facility stormwater
controls and an assessment of city operations as related to stormwater control and quality.
o Project Status: Study
o Consultant: Utility Engineering Group, PLLC
o Project Start Date: July 2020
o Project Completion Date: Summer 2023
o Total Project Cost: $35,000
o Project Update: No change from last project update. Consultant and City staff have
visited City sites for information collection. Consultant has submitted a final draft from
the compiled information and Inventory Assessment is under review by staff.
3. PCI Data Collection Study
o Project Status: Nearly fully complete
o Consultant: Fugro, Inc.
o Project Cost: $123,200
o Project Update: No change since last update. The revised PAVER data file has been
received. Staff is working with IT to get the revised file uploaded so the data can be used.
The new PCI data will be used to identify future resurfacing projects and to update the
streets CIP.
Planning and Community Development Projects:
1. Comprehensive Land Use Plan Update
The first Comprehensive Plan Advisory Committee (CPAC) meeting took place on May 24th,
2023. In the meeting, Freese and Nichols made introductions, outlined their initial findings, and
defined the next steps in the process. Staff will be continually working with Freese and Nichols
to provide them with information that they need. The next few months Freese and Nichols will
be conducting focus group studies with stakeholders from the community. The next CPAC
meeting will take place at the end of June.
Information Technologies Projects
1. Master Communications Plan Citywide Network Upgrade
Vendor was here for a week installing radios at Live Oak, Fire Station 2, Corbett, Public Works,
and the Soccer Complex. While progress is being made, we continue to fight supply chain issues.
Vendor will return once the trenching is complete at Nacogdoches. Final completion is expected
to be summer 2023.
2. Council Chambers AV Upgrade
The construction portion for the Council is complete. The remaining issues are with the
programming of the equipment. The vendor has been here for the last two meeting to witness
firsthand the problems we are experiencing. Vendor will submit an action plan to correct the
issues. Council meetings will continue in the Council chambers with temporary microphones
until the new ones arrive.
Agenda No. 9.
CITY COUNCIL MEMORANDUM
City Council
Meeting:June 6, 2023
Department:Executive Team
Subject:Monthly Update - FY 2022-23 Approved Expanded Programs (S.
Williams/S. Gonzalez)
BACKGROUND
City staff has provided the attached update.
Attachments
June 2023 Expanded Program Update
Informational Only
CITY COUNCIL MEMORANDUM
City Council Meeting: June 6, 2023
Department: City Manager
Subject: FY 2022-23 Expanded Program Budget
Update – June 2023
Background
City Staff held a Council Workshop on October 21, 2022. At this workshop staff committed to
providing monthly updates to Council on the expanded programs and personnel that were
approved as part of the FY 2022-23 budget. If Council desires more information on any item,
please reach out to staff and that information will be provided.
Note: Completed programs reflected in green.
Fire
- 3 Firefighters – Complete
- Fire Inspector – No change since last month – In process; aspire to have position filled
mid-May to early June
- Public Safety Radios – No change since last month – In process; radios have been quoted
with updated information based on upgrades to radio system
Engineering
- Engineer Inspector – Complete
- Engineer – Position posted
- Water/Sewer Gems software – Working with Model Consultant and IT to coordinate
purchase of appropriate licenses
Parks
- Recreation Coordinator – Complete
- 3 Parks Maintenance Technicians – Complete
- Trail Funding – AAMPO opened the funding call and staff is preparing to submit an
application by June 30
Planning & Community Development
- Plans Examiner – Complete
- Permit Tech – Complete
- Neighborhood Services Officer – Complete
- Cibolo Creek Clean-Up – Complete
Police
- 2 School Resource Officers – Complete
- Records Specialist – Complete
- Traffic Officer – Complete
- Cellebrite system – Complete
- Breaching tools and shields – Complete
- Additional job advertisements and hiring incentives –Will be used for recruitment
purposes for the entire City; item will not be shown on next month’s update
- RMS Replacement – RFP closed; evaluation process underway – expected process time
is three-four weeks
- Replace body armor for SWAT team – City Council recently approved ILA with the Alamo
Area Metro SWAT Team allowing Schertz PD to participate; currently determining the
number of officers, medics and negotiators that will participate to finalize an order for
vests before this FY closes
Public Works
- 600-gallon Emulsion Tank – Complete
- Skid steer with mulch head – Complete
- SPAM Funding – No update since last month – Staff is currently working on finalizing
scope for identified projects to bid out the project this summer
- Mobile bypass pump – Staff received updated quotes and met with the vendor for a
demo; anticipate completing the purchase this month
Library
- 2 10-hour positions to 2 20-hour positions – Complete
- Hotspot Program – Complete
- Library Materials – Complete
- PT Programming Specialist – Offer extended but candidate declined; position will be re-
posted later in June after the start of Summer Reading Program
Public Affairs
- Event Attendant – Complete
EMS
- 8 Paramedics/EMTS – Complete
- Mental health canine – Department has decided to push this for future consideration;
will not show on next month’s update
Purchasing
- eProcurement Software – Shortlisted 2 finalists – demos to be complete early June; will
then present a recommendation to management
Utility Billing
- Utility bill text messaging service – Complete
Internal Services
Fleet
- Parts Clerk – Complete
Facilities
- Building 27 Parking Lot – Pending replat certification – Parking lot design was
finalized with Building 27 Project; site plan has been submitted based on current
design; creating PO to move forward with the replat to include a storage area for
27 Commercial Place
- Manager+ Upgrade – No updates since last month (still under review) – Public
Works, IT, Purchasing, and Finance are coordinating on a demo of the software
to ensure all required features are available; demos are being scheduled with
other vendors to explore software options compatible with more departments
needs
- Noise mitigation tiles for Library – No update since last month – Facilities staff
working on finding a vendor to meet project requirements
- Increase cleaning contract for emergency cleanings – No change since last month
– discussion with Facilities about emergency cleaning; they are working on
procedures
IT
- GIS Specialist – Complete
- Internet Upgrades – Complete
- Fiber Upgrades – Complete
- Office 365 training – Complete
- Public Safety Technician – Complete
- Security Cameras at Public Safety Buildings – No update since last month – PD
has approved count and location of cameras; equipment is on order (estimated
delivery April/May)
- Hard drive shredder – Decision made to forgo this item (cost is not justified with
the transition to solid state drives); will not show on next month’s update