Loading...
23-R-56 Halff Associates Design Modification AgreementRESOLUTION NO. 23-R-56 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A TASK ORDER AGREEMENT MODIFICATION TO THE TASK ORDER WITH HALFF ASSOCIATES ADDING DESIGN TASKS AND INCREASING THE NOT TO EXCEED AMOUNT TO FIVE HUNDRED ELEVEN THOUSAND DOALLRS FOR THE LOOKOUT ROAD RECONSTRUCTION PROJECT WHEREAS, the City Council of the City of Schertz approved Resolution 22-R-138 on December 6, 2022 authorizing a Task Order Agreement with Halff Associates for professional design services for the Lookout Road Reconstruction Project and a not to exceed amount of $330,000.00; and WHEREAS, that Task Order Agreement contained a set scope of work; and WHEREAS, the City identified some additional professional design services they would like incorporated into the project, generally described as construction of missing sidewalk segments along Lookout Road and intersection widening at the Lookout Road and Schertz Parkway and Lookout Road and Doerr Lane intersections; and WHEREAS, the Halff Associates has identified the additional design services and fee increase needed to accomplish the additional work the City wishes incorporated into the project; and WHEREAS, Task Order Agreement Modification has been created to account for those additional design services and fee increase; and WHEREAS, the funding for the proposed fee increase is available from the funding allocated by the Schertz Economic Development Corporation for design of the Lookout Road Reconstruction Project and the Schertz Economic Development Corporation has reviewed and agreed to the design scope additions and fee increase. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes amending the Task Order Agreement with Halff Associates and authorizes the City Manager to execute the necessary Task Order Agreement Amendment documents in substantially the same form as attached and increase the not to exceed amount for the amended Task Order to FIVE HUNDRED ELEVEN THOUSAND DOLLARS ($511,000.00) during the FY 2022-2023. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the This is Task Order No. 12 . Addendum #1 consisting of 4 pages. Task Order In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services — Task Order Edition, dated October 17, 2019 ("Agreement"), Owner and Engineer agree as follows: 1. Background Data a. Effective Date of Task Order: TBD b. Owner: City of Schertz C. Engineer: Halff Associates, Inc. d. Lookout Road Reconstruction (0.65 Miles) e. Specific Project (description): • Reconstruct Lookout Road from Doerr Lane to Schertz Parkway to include 42- foot flexible pavement section utilizing existing curb and gutter, • Upsize and replace existing sewer lines with 18-inch sewer lines along the same corridor. 2. Services of Engineer A. The specific services to be provided or furnished by Engineer under Task Order Addendum #1 areas follows: • Design (90% & 100%) o Prepare construction documents for the additional roadway design limits at the Doerr Lane and Schertz Parkway intersections with Lookout Road and include the sidewalk design along both sides of Lookout Road. o Prepare Traffic Control Plans and plans for pavement markings, signing, and delineators for the two (2) intersections. o Prepare structural wall plan and profile sheets and detail sheets for the widening at the Lookout Road and Schertz Parkway intersection. o Design structural modification for RAC-R walls to accommodate specifical site conditions (located along the proposed sidewalk on top of the existing box culverts) o Additional identification and coordination of all affected utilities and Task Order Form EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 coordination of plans for utility relocation within the roadway widening limits. o Extend the limits of the high-level hydrologic analysis of the existing conditions and include in the technical memo. o Perform hydrologic and storm sewer calculations for the storm sewer relocations for roadway widening. o Develop plan and profile sheets as well as details for the storm sewer relocations for roadway widening. o Extend the limits of the Storm Water Pollution Prevention Plan and Best Management Practices Plan for control of erosion during and after construction. • Survey o Perform additional site topography required to collect information needed in the design of the Project. The additional survey is along Doerr Lane, Schertz Parkway, and Lookout Road (west of Schertz Parkway) for the anticipated intersection widening. o Perform boundary survey to identify the existing ROW limits for four (4) properties. o Develop right-of-way (ROW) exhibits and metes and bounds for ROW to be acquired for the intersection widening at Lookout Road and Doerr Lane and Lookout Road and Schertz Parkway. ROW exhibits will be provided for four (4) properties. • SUE Level B o Halff will designate an additional 830 linear feet of utilities per the original Task Order No. 12 scope. The additional Level B SUE designations are along Doerr Lane, Schertz Parkway and Lookout Road (west of Schertz Parkway) for the anticipated intersection widening. • Geotechnical Services o Additional analysis for retaining wall recommendations, including an additional bore at the proposed wall and global stability analysis. Halff charges 10% on top of Raba-Kistner's fee for administrative effort. • CCTV Sanitary Sewer Lines o Add the service for Fuquay, Inc. (Fuquay) to provide CCTV for the existing 8"-12" sanitary sewer lines. o Proposal provided by Fuquay under Attachment II and Attachment III, dated February 10, 2023. Halff charges 10% on top of Fuquay's fee for administrative effort. • Bid Phase Services o Additional construction phase effort for the extended project limits and the addition of the proposed structural wall, sidewalk, and storm sewer. • Construction Phase Services o Additional construction phase effort for the extended project limits and the addition of the proposed structural wall, sidewalk, and storm sewer. Task Order Form EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 3. Owner's Responsibilities Owner shall have those responsibilities set forth in Article 2 of the Agreement and as follows: • Right -of -Entry o The City shall obtain right -of -entry to the four (4) properties, from which right-of-way will be acquired, prior to performing the additional surveys listed in Item 2 above. • Cleaning of Existing Sanitary Sewer Lines o The City shall clean the existing sanitary sewer lines prior to the CCTV fieldwork. 4. Task Order Schedule In addition to any schedule provisions provided in Exhibit A or elsewhere, the parties shall meet the following schedule: neer Furnish: 1. The consultant will submit one set of plans and specifications at the 90% milestone and two sets of plans at the 100% milestone. 2. The consultant will submit a separate geotechnical report for the retaining wall recommendations. 3. The consultant will submit one video and one final report developed by Fuquay. 1. Notice to Proceed 2. Provide right -of -entry 3. Clean existing Sanitary Sewer Lines Iff personnel will be available commence work upon itten notice to proceed and ht-of-entry to private )Derties at the intersections. Coordinated 5. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order as follows: Fee provided shall be considered lump sum for the services described in this Task Order. See attached Exhibit a for Fee Schedule. B. The terms of payment are set forth in Article 4 of the Agreement and in the applicable governing provisions of Exhibit C. Task Order Form E1CDC® E-505, Agreement Between Owner and Engineer for Professional Services— Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 6. Terms and Conditions Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is to be determined. OWNER: ENGINEER: By: - - - - By: 12--le 'G",f-' Print Name: Title: Print Name: Rachel De Luna. PE Title: Public Works Proiect Manager Engineer License or Firm's: F-312 State of: Texas DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASKeORDER: Name: Title: Address: Email Address: Phone: Name: Title: Address: Email Address: Phone: Task Order Form EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 u W J a W t`m 2 C) v� rn w o m W� 1L C� c 1 LL a m m m F m m 7 d O X 02 W J c 0 C 0 w 0 A E m w R ly u W J y Q � U W L m = V V w C w 07 W �, e W V c U. li O m M A F 0 ad+ A m 7 d O X o€ LU 0 c w r to W O W _ RQm r m.mm m yRSe SS s Sig 28 a 8=$8 S t s I S I I I �S �.s mg , e ms Se ss I I le Sg 58 o�� Im 88 aR I I I ra I 4 ,, a` z=s ss . o8�is 8s - g' gs J ogs I __ml s .ommmo m �m ms's �I< �$_ "Es ` =W If » terPi e8 I e os «« mos mNs .So e » « e I I I V li I e e e s asl8 £. l - �- � o� 8 8 K: 8 2 E S w n e m m r as 5_ �•. n� '@ .: N n. = x�� 8 �d =� 0 F U C II �_ ... ^� o 1 0 g LL O V til a m u m N m a W t d c 0 is Ls 0 O A Ci rn w ' O w W LL LL 9 m 10 m m t w R 5 7 d O x o€ W J c `o r 0 w 0 A E a w provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this /Nay of)t2023. CITY OF S HERT TEXS A Ra tierr ayor AT S : Sheila Edmondso City Secretary