FY 2023-24 Proposed Budget Updated
CITY OF SCHERTZ
FY 2023-24
PROPOSED BUDGET
The members of the governing body voted on the proposal to consider the budget as follows:
FOR: Councilmembers Mark Davis, Michelle Watson Jill Whittaker,
Michael Dahle, Allison Heyward, Tim Brown
AGAINST: N/A
PRESENT and not voting: N/A
ABSENT:Councilmember David Scagliola
Property Tax Rate Comparison
2023-24 2022-23
Property Tax Rate:$0.4950/100
No-new-revenue $.04553/100 $.04526/100
$0.3212/100 $0.3046/100
Voter-approval Rate:$0.4872/100 $0.4968/100
Debt Rate:$0.1548/100 $0.1480/100
Total debt obligation for the City of Schertz secured by property taxes: 96,572,010$
City of Schertz
Fiscal Year 2023-24
Budget Cover Page
This budget will raise more total property taxes
than last year's budget by $2,398,167 or 9.9%
increase, and of that amount, $554,255 is tax
revenue to be raised from new property added to
the tax roll this year.
No-new-revenue Maintenance & Operations Tax Rate:
CITY OF SCHERTZ, TEXAS
PROPOSED ANNUAL BUDGET
FISCAL YEAR 2023-24
OCTOBER 1, 2023 – SEPTEMBER 30, 2024
CITY COUNCIL
RALPH GUTIERREZ
Mayor MARK DAVIS
Council Member, Place 1 MICHELLE WATSON
Council Member, Place 2 JILL WHITTAKER Council Member, Place 3 MICHAEL DAHLE Council Member, Place 4 DAVID SCAGLIOLA Council Member, Place 5
ALLISON HEYWARD Council Member, Place 6
TIM BROWN Council Member, Place 7
PREPARED BY
STEVE WILLIAMS, CITY MANAGER BRIAN C. JAMES, DEPUTY CITY MANAGER SARAH GONZALEZ, ASSISTANT CITY MANAGER
JAMES P. WALTERS, FINANCE DIRECTOR BABETT MARTIN, ASSISTANT FINANCE DIRECTOR MIKE WALKDEN, FINANCIAL ANALYST
City of Schertz
Our Vision
Community. Service. Opportunity.
Our Mission
Leading, improving, and serving a livable, sustainable and financially sound community
City Policy Values
1.Safe Community
2.Essential Services
3.High Quality of Life 4.Attractive Community 5.Economic Prosperity 6.Fiscally Sustainable
City Operational Values
1. Systems Management 2. Engaged Workforce 3. Innovative 4. Proactive
5. Service Oriented
City Core Value
1. Do the right thing 2. Do the best you can 3. Treat others the way you want to be treated 4. Work cooperatively as a tea
August 11, 2023
TO: The Honorable Mayor and Councilmembers
FROM: Steve Williams, City Manager SUBJECT: Adopted Budget for Fiscal Year 2023-24
The proposed budget for fiscal year 2023-24 was filed with the City Secretary on August 11, 2023 in accordance with the requirements of the City Charter. The proposed revenues in each of the funds meet or exceed our proposed expenditures when utilizing excess reserves. There will be two public hearings for citizen input on August 15, 2023 and September 5, 2023. The proposed budget for the coming year lowers the overall City property tax rate from $0.4950 to $0.4872 per $100 of property valuation. Due to a decrease in the Maintenance & Operations (M&O) portion of the tax rate which is dedicated for city operations from $0.3470 to $0.3324 per $100 of valuation, the City was able to increase the Interest & Sinking (I&S) portion that pays the
City’s debt, raising it from $0.1480 to $0.1548 per $100 of valuation. This M&O tax rate will help meet the City’s Budget Priority Goals for staff compensation adjustments and additional infrastructure projects, while adding a few key positions along with
other new expenditures. Staff proposes to raise salaries for all departments by 4.7% across the board for inflation. This
number is based on the last 2 quarterly reports by the Bureau of Labor Statistics on the Employment Cost Index (ECI). This metric measures wages and benefits costs across the county based on private corporation jobs, civilian jobs, and state and local government jobs. The past 2
quarterly reports showed wages for state and local governments grow by 4.7% each and is the basis for the adjustment recommendation. This ECI adjustment is proposed to take effect in October 2023 with the new budget. In addition to the proposed adjustments from the ECI, the primary goal for FY 2023-24 is to address compensation for employees. Turnover in the City is high and hiring is difficult due to non-competitive wages. Based on staff's review of target cities' wages in the area, there is strong indication Schertz is below market in the wages offered to employees. Working with City Council, the City has contracted with Public Sector Personnel Consultants (PSPC) to conduct a Classification & Compensation Study to adjust wages to get Schertz' positions to at least the market pay. Based on the original review by Staff, an estimated $2.6 million of adjustments could
be needed, with $1.9 million showing in FY 2023-24 with the anticipated January 2024 wage adjustment. The final number will be based on the results of the survey.
In FY 2023-24 the City is proposing authorizing the following additional positions: three Fire Fighters in preparation of the opening of proposed Fire Station #4, an Administrative Assistant for Engineering, a Part Time Records Clerk for the City Secretary, 4 Emergency Medical Technicians
for EMS, and a Lead Clerk for Utility Billing. The City has an adopted goal of keeping a fund balance level of 26% of operating expenditures,
and if over that target, must reduce the fund balance to 26% within 5 years. At this time it is estimated the General Fund will have a fund balance reserve equal to 29% of operating expenditures by the end of September 2024 and 26.4% at the end of September 2025. Key
expenditures to achieve this goal include the wage adjustments, the replacement cameras and
TASERs equipment for police, and the one time withdraw from fund balance of $1 million for street improvements.
The Guadalupe County Tax Assessor valued the City’s total taxable value at $5,440,641,228. This is a 11.3% increase or $551,629,839 over last fiscal year. Commercial development has been strong with new permit revenue exceeding the budget for FY 2021-22 and FY 2022-23, but staff has been seeing a slowdown in new residential permits with revenue dropping from $588,000 in FY 2019-20 to an estimated $225,000 for FY 2022-23. Staff will be keeping an eye on new developments in FY 2023-24 to react appropriately based on economic changes. Sales taxes in the City of Schertz has experienced strong growth in the past few years averaging over 10% annual growth the past 3 years. Staff has been keeping an eye on the economy and
the Federal Reserve. The Federal Reserve has stated their desire to curb inflation and have taken frequent action to slow down the economy. As a result, the target Federal Funds Rate is 5.25%-5.5%. This directly affects mortgage lending rates and is believed to be affecting the slowdown of
new residential construction. As such, while in FY 2022-23 the City is expected to see 10% growth in sales tax revenue, staff will forecast sales tax revenue for FY 2023-24 to be in line with the long-term average growth in Schertz of 7%.
Regarding past bonds, in 2010, voters in the City of Schertz approved a bond package for the construction additional baseball fields, a soccer complex, an animal adoption center, the
relocation of the playscape, an indoor aquatic center, and infrastructure improvements to downtown Schertz. The only remaining project is the downtown/Main Street improvements which is proposed to start construction in FY 2023-24. In 2015, voters approved a bond package for the construction of Fire Station #3, FM 1103 road improvements and FM 1518 road improvements. Fire Station #3 has been completed and the funds for FM 1103 and FM 1518 have been sent to the Texas Department of Transportation to begin construction. In 2021, voters approved a bond package for the construction of Fire Station #4. These funds have been issued, the land has been purchased, and the project is currently in the design phase.
It is currently projected to open in calendar year 2025. I would like to thank all Department Heads for their assistance in the development of this
document. Special thanks are due to the following people for their critical roles in the completion of this budget: Deputy City Manager Brian James, Assistant City Manager Sarah Gonzalez, Finance Department staff Babett Martin, Mike Walkden, and Finance Director James Walters.
Lastly, I wish to thank the Mayor and City Council for your continued support and leadership. Together, we are providing vision and quality operations to the City while being good stewards of
the resources our residents and businesses have provided us. Sincerely,
Steve Williams City Manager
CITY OF SCHERTZ
FY 2023-2024 BUDGET
BUDGET STRUCTURE
GENERAL FUND
The City’s primary governmental operating fund. Allocates property taxes, sales taxes, fees, fines
and other revenue sources to provide basic City services, such as Police, Fire, Street
Maintenance, Park Maintenance, Building Inspections, Support Services, and others. It is used to
account for all financial resources that cannot otherwise be accounted for in other funds that have
specific purposes.
INTEREST & SINKING FUND
This fund is used to account for the accumulation of resources for and the payment of general
long term debt principal and interest on city debt.
ENTERPRISE FUNDS
Enterprise funds are used to account for governmental activities that are similar to those found in
private businesses. The major revenue source for these enterprise funds is the rate revenue
generated from the customers who receive the services provided. Expenses for these services are
paid for through revenue generated from services provided.
WATER & SEWER
Fund tracks revenue and expenses for the City’s water, sewer, and solid waste functions
and is managed by the Public Works Department. CAPITAL RECOVERY WATER The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing
customers while keeping bond supported programs to a minimum. CAPITAL RECOVERY SEWER The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing
customers while keeping bond supported programs to a minimum.
EMERGENCY MEDICAL SERVICES(EMS)
Schertz Emergency Medical Services responds to 911 requests for ambulance service
across a 220 square mile service area that includes the municipalities of Schertz, Cibolo,
Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal
County Emergency Services District (ESD) #6 (about 25% of Comal County including the
City of Garden Ridge); and a small portion of unincorporated Bexar County.
DRAINAGE
The Public Works Drainage Division is responsible for the maintenance and management
of drainage channels, storm water inlets, floodways, road rights-of-way, alleys, and
compliance with regulations, as well as reviewing subdivision plans and the issuance of
permits for development and that might affect drainage infrastructure.
CITY OF SCHERTZ
FY 2023-2024 BUDGET
SCHERTZ ECONOMIC DEVELOPMENT FUND
The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the
Schertz economy through Projects.
SPECIAL REVENUE FUNDS
Special revenue funds are used to account for the proceeds of certain specific revenue sources that
are legally restricted to expenditures for specified purposes.
SPECIAL EVENTS
The Special Events Fund is designated to monitor and manage funds appropriated to host
community events, sponsored or co-sponsored, by the City of Schertz.
PUBLIC, EDUCATIONAL, and GOVERNMENT (PEG) ACCESS FUND
The PEG Fund is dedicated to provide communication infrastructure in the City. This will
allow the City to better reach the citizens with necessary information.
HOTEL/MOTEL TAX
Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented in the City.
These revenues are used to support Schertz as a destination location.
PARK FUND
The Park Fund is a special fund designated to monitor and manage funds for the
management of the City of Schertz Urban Forest and capital improvements of the City of
Schertz Park System.
TREE MITIGATION
Tree mitigation fund is a special fund that is derived from revenue from permits for tree
removal issued in connection with a building permit, subdivision plan, and site plan.
ROADWAY AREA 1-4
The Roadway Impact Fee program is designated to support future growth of population
and commercial roadway demands while keeping bond supported programs to a
minimum.
LIBRARY FUND
The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz
on Library policy and operation and to raise community awareness of the library and its
services.
HISTORICAL COMMITTEE
This function is funded from the Special Events Fund by a transfer. The Historical
Committee reviews locations for possible historic value and distributes books about the
history of Schertz.
CITY OF SCHERTZ
FY 2023-2024 BUDGET
BUDGET PROCESS
STRATEGIC PLANNING
At the beginning of the budget process, the City Council, City Management and Department heads
gather at a pre-budget retreat to discuss priorities and goals for the upcoming fiscal year budget.
REVENUE PROJECTION
The Finance Department staff develops revenue projections based upon trend analysis, anticipated
changes in the local, state and national economies, and discussions with other departments. The
revenue projection is used to determine the financial limitations for the development of the budget.
BUDGET DEVELOPMENT
The budget was developed based on zero base budgeting. Supplemental requests for capital items,
new personnel, expanded services, or other items that do not fit within normal operating budgets are
requested and justified separately. Upon completion of the proposed budget, department heads
submit their budget request to the Finance Department for review, after which the budget is submitted
to the City Manager for review and approval. The City Manager meets with his direct reports to
discuss and adjust where needed.
BUDGET
The City Manager submits to the City Council a proposed operating budget City Councill meets for
budget workshops to review the proposed budget and ensure it meets the priorities and goals set at
the beginning of the budget process.
PUBLIC HEARINGS/BUDGET ADOPTION
Public hearings are held to inform the public about the proposed budget and tax rate and give citizens
the opportunity to comment. The budget and tax rate take effect on October 1st.
CITY OF SCHERTZ
FY 2023-2024 BUDGET
FY 23-24 BUDGET CALENDAR
DATE ACTION
March Pre-Budget Retreat
April Budget Kickoff-go over instructions for preparing budget, calendar and
process. Departments submit Year end projections to Finance for review
and approval.
May Departments submit base budget and fee schedules to Finance for
review and approval
June City Management reviews budgets and supplemental requests
July Fee Schedule is presented to Council. Tax rate is reviewed by
Finance and City Manager.
August Budget Retreat, Budget workshop, and first public hearing on
Budget & Tax Rate. The preliminary Tax rate is set.
September Second public hearing and vote on budget & tax rate.
October New budget in effect
CITY OF SCHERTZ
ORGANIZATIONAL CHART
FY 2023-24
*Appointed by City Council
Citizens
Mayor
& City Council
Prosecuting
Attorney*City Secretary*City Manager*
Police Deputy City
Manager
Public Works
Internal Services
Planning &
Community
Development
Economic
Development
Engineering
Assistant City
Manager
Park &
Recreation
Library
Finance
Human
Resources
Public Affairs
Fire Rescue Emergency
Medical Services
Municipal Court
Judge*City Attorney*
CITY OF SCHERTZ 2023-24 BUDGET Table of Contents
Executive Summary 1
General Fund Summary 8
Revenues 10 City Council 16 City Manager 19
Municipal Court 23 311/Customer Relations 28 Planning & Zoning 31 Legal Services 37 Economic Development 40 City Secretary 43 Non-Departmental 48 Public Affairs 51 Engineering 56 Police 62 Fire Rescue 69 Inspections 75 Neighborhood Services 82 Streets 88
Parks, Recreation, & Community Services 93
Pools 99
Event Facilities 103 Library 108 Information Technology 116
Human Resources 121 Finance 126 Purchasing & Asset Management 130
Fleet Services 136 Facility Services 142 City Assistance 150 Court Restricted 152
Interest & Sinking Fund 154
Water & Sewer Summary 159 Business Office 163 Water & Sewer Administration 168 Capital Recovery - Water 175
Capital Recovery – Sewer 183
Drainage
Summary 189 Revenues 193 Expenditures 195
Emergency Medical Services
(EMS)
Summary 199
Revenues 203 Expenditures 205
Schertz Economic Development
Corporation
Summary 208 Revenues 211 Expenditures 213
Special Revenue Funds Special Events 218 Public, Educational, and Government (PEG) Access Fund
224
Hotel/Motel Tax 228 Park Fund 233 Tree Mitigation 238
Roadway Area 1 242 Roadway Area 2 247 Roadway Area 3 252
Roadway Area 4 257 Library Fund 262 Historical Committee 266
Glossary 270
Executive Summary
General Fund
Revenue: Revenues for FY 2023-24 Budget are expected to increase 3.9% from the FY
2022-23 year-end estimate. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2022-23 are estimated to increase 5.8% and sales taxes are estimated to increase 7.0%.
These increases are offset by a projected decrease in building permits and fees expected
in FY 2023-24 as new development starts to slow down with the Federal Reserve tightening lending.
Expenses: The overall FY 2023-24 Budget increased 13.0% from the FY 2022-23 year-
end estimates. This includes wage increases based on the Classification & Compensation
Study be implemented in January 2024, 4 new personnel and a 4.7% ECI increase. This budget also includes an additional $1 million in one-time funding for street preservation and maintenance.
Another notable increase is related to the replacement of all in-car cameras, body worn cameras, and TASERs for the police department. The existing camera systems are being discontinued by the manufacturer and need to be replaced. Due to the lack of support for the existing system, all the devices need to be replaced at once. Due to this, staff is
proposing a lease and service plan that will pay $550,000 annually for 5 years to cover the
new system.
City Council The Proposed FY 2023-24 Budget increases 23.8% from the FY 2022-23 year-end
estimates for in anticipated CPI increases and expenditures related to a City Charter review
process.
City Manager The FY 2023-24 Budget decreases 14.8% from the FY 2022-23 year-end estimates. The
decrease is due to transferring the personnel related to Economic Development services to
their own department in the General Fund and the removal of the Assistant to the City Manager position.
Municipal Court The FY 2023-24 Budget increased 8.9% from FY 2023-24 year-end estimates for the
proposed wage adjustments.
311 Customer Service The FY 2023-24 Budget increases 6.2% from the FY 2022-23 year end estimates for the anticipated wage increases with no other changes to operation.
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Planning & Zoning The FY 2023-24 Budget increases by 41.0% from the FY 2022-23 year end estimate due to filling vacancies in the planner positions seen in FY 2022-23 and the anticipated wage
increases for FY 2023-24.
Legal Services The FY 2023-24 Budget increases 28.6% from the FY 2022-23 year end estimate. Staff has not needed to utilize legal services as much as past years and will continue to
budget a downward trend if expenditures continue to fall.
Economic Development The FY 2022-23 Budget transfers expenditures previously located in the City Manager and Non-Departmental budgets. The personnel did increase with the proposed wage
adjustments and the amount paid into the TIRZ increased based on development located
in the designated area of the Crossvine development.
City Secretary The FY 2023-24 Budget increases 14.6% from the FY 2022-23 year-end estimate from
the anticipated wage adjustments and the addition of part time Records Clerk position to
aid with the increasing open records requests.
Non-Departmental The FY 2023-24 Budget decreases 17.0% from the FY 2022-23 year-end estimate by
transferring the Tax Abatement/TIRZ line and the local flavor grant to the new Economic
Development department and is offset by setting the contingency accounts to $480,000 total.
Public Affairs The FY 2023-24 Budget increases 6.0% from the FY 2022-23 year-end estimates. The
increase is caused by the anticipated wage adjustments.
Engineering The FY 2023-24 Engineering Budget increased 31.7% from the FY 2022-23 year-end estimate for two new positions, inspector and engineer, and vehicle replacements.
Police
The FY 2023-24 Budget increases 14.8% from the FY 2022-23 year-end estimates. 5 school resource officers are added to the position, but due to the difficulty in hiring police officers they are added without funding in the budget. If hired, the contract with Schertz-Cibolo-Universal City ISD will be updated and funds will be added to the budget. The increase in the budget is due to the anticipated wage adjustments, the new
lease/maintenance program to replace the body cameras, in-car cameras, and the TASERs that is estimated at $550,000 per year for 5 years, and an increase in vehicle replacement due to price increases for vehicles.
Fire Rescue
The FY 2023-24 Budget will increase 13.2% from the FY 2022-23 year-end estimate. This increase comes from adding 3 new captain positions, promoting 3 Firefighters to Fire Apparatus Operators (FAO) and from anticipated wage adjustments.
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Inspections The FY 2023-24 Budget increases 16.2% from the FY 2022-23 year-end estimate with the anticipated wage adjustments.
Neighborhood Services The FY 2023-24 Budget increases 0.4% from the FY 2022-23 year-end estimate. Fewer capital purchases almost offset the anticipated wage adjustments.
Streets The FY 2023-24 Budget will increase 25.2% from the FY 2022-23 year-end estimate. Personnel increases with anticipated wage adjustments while staff has engaged contractors to resurface streets for the next year. Also being purchased is a asphalt lay down machine and a new truck.
Parks The FY 2023-24 Budget will increase 0.7% from the FY 2022-23 year-end estimate. Personnel increases from the anticipated wage adjustment is mostly offset by fewer park improvements with the completion of existing projects.
Pools The FY 2023-24 Budget will remain at the same level with no change in operations.
Event Facilities
The FY 2023-24 Budget will increase 14.5% from the FY 2022-23 year-end estimate for
the anticipated wage adjustments.
Library The Library FY 2023-24 Budget increases 7.6% from the FY 2022-23 year-end estimate
with the anticipated wage increase. Library materials budget increases $15,000 and is
offset in FY 2023-24 by fewer furniture replacements.
Animal Services This budget was combined into the Police Department Budget.
Information Technology The Information Technology FY 2023-24 Budget increases 9.6% from the FY 2022-23 year-end estimate. The increase is due to the anticipated wage adjustments, contractual
software increases, and new server purchases for police officers’ virtual terminals.
Human Resources The FY 2023-24 Budget will increase 13.7% from the FY 2022-23 year-end estimate from the anticipated wage increases and adding $20,000 in unused employee wellness program funds from FY 2022-23 for future use.
Finance The FY 2023-24 Budget will increase 2.1% from the FY 2022-23 year-end estimate. The anticipated wage increases are partially offset by reclassifying the vacant Senior Accountant position as an Accountant.
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Purchasing & Asset Management The FY 2023-24 Budget reflects an increase of 6.5% from the FY 2022-23 year-end estimate to account for training related to new staff certifications and anticipated wage
increases.
Fleet Services The FY 2023-24 Budget will decrease 12.9% from the FY 2022-23 year-end estimate due to anticipated wage increases and full year funding for the new Internal Services Director
position that was created mid-FY 2022-23.
Facility Services The FY 2023-24 Budget increases 5.1% from the FY 2022-23 year-end estimates due to anticipated wage adjustments. The building maintenance funds were moved from
Maintenance Services to Capital Outlay to better track emergency repairs and routine
maintenance versus building renovations and large repair projects.
City Assistance The FY 2023-24 Budget will increase $10,000 from the FY 2022-23 year-end estimate for
the Senior Citizens meal program with increased attendance.
Court Restricted Funds The FY 2023-24 Budget will increase $9,000 from the FY 2022-23 estimate to match the projected revenue for 2023-24.
Interest & Sinking Fund
Revenues: Revenues for FY 2023-24 increase 15.4% from the FY 2022-23 estimate with higher property values and an increase in the I&S tax rate.
Expenses: The FY 2023-24 Budget will decrease 1.7% from the FY 2022-23 year-end
estimate following the existing debt payment schedule.
Water & Sewer Fund
Revenue: Revenues for FY 2023-24 Budget are expected to increase 1.8% from the FY
2022-23 year-end estimate due to account growth and fee increases.
Expenses: The FY 2023-24 Budget increases 7.1% from the FY 2022-23 year-end estimates for anticipated wage adjustments and costs of water purchases and wastewater treatment increasing.
Utility Billing The FY 2023-24 Budget increases 11.1% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of a Lead Clerk position and higher credit card fees as more customers pay by phone or online.
Administration The FY 2023-24 Budget will increase 8.2% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the purchase of a replacement Combo Vac Truck, system monitoring upgrades and easement acquisition for future infrastructure.
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Capital Recovery Fund – Water The FY 2023-24 Budget will be set at $55,748 for any professional services or studies that need to be completed.
Capital Recovery Fund - Sewer The FY 2023-24 Budget will be set at $67,248 for any professional services or studies that need to be completed.
Drainage Fund
Revenue: The FY 2023-24 Budget increase 4.7% from the FY 2022-23 year-end estimate from anticipated service additions.
Expenses: The FY 2023-24 Budget will increase 6.9% from the FY 2022-23 year-end
estimate for anticipated wage adjustments and equipment replacements and additional
drainage channel maintenance projects.
EMS Fund
Revenue: Revenues for FY 2023-24 Budget are expected to increase 6.9% from FY 2022-23 year-end estimates from an increase in transports and new service contracts with
customer cities.
Expenses: The FY 2023-24 Budget will increase 13.9% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of 4 EMT positions.
Schertz Economic Development Corporation (SEDC)
Revenues: The SEDC receives one-half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2023-24 is projected to increase by 9.3% from the FY 2023-24 year-end estimate. The increase is reflective of an increase in sales
tax revenue of 7% and additional investment income makes up the remainder.
Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2023-24 are projected to increase 7.2% to utilize the maximum allowed Marketing and Promotion dollars. Unspent
Marketing and Promotion dollars may be carried forward per State statute for Marketing
and Promotion purposes.
Project Expenses: The SEDC is funding improvements to Lookout Rd, signalization, and upsizing of wastewater facilities in FY 2023-24.
Special Events Fund
Revenue: Revenue budget has increased due to a trend increase to sponsorships and event participation. It is now set at $45,000 each year and any additional covers event
expenses.
Expenses: The Special Events Fund FY 2023-24 Budget is set at $45,000 with no change in operations.
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Public, Educational, and Governmental Access (PEG) Fund
Revenue: Revenues for FY 2023-24 Budget are expected to decrease by $10,000 from the FY 2022-23 year-end estimates as the community moves away from cable.
Expenses: The PEG Fund FY 2023-24 Budget decreased to $67,000 from the FY 2022-23 year-end estimates with the continued implementation of the communication master plan.
Hotel Motel Tax Fund
Revenue: Revenue for FY 2023-24 Budget is expected to decrease 16.1% from the FY 2022-23 year end estimates. FY 2022-23 received a lump sum of back taxes owed resulting in a higher revenue amount than is normal.
Expenses: The Hotel Motel Tax Fund FY 2023-24 Budget increases 2.2% from FY 2022-23 year-end estimate. Fewer building maintenance and projects offset increases in the City Support Services grant program.
Park Fund
Revenue: The revenue for FY 2023-24 Budget is expected to be $100,000 in anticipation of new development which will pay into the fund.
Expenses: The FY 2023-24 Budget is set at $100,000 to utilize incoming funds for park
improvements.
Tree Mitigation
Revenue: The revenue for the FY 2023-24 Budget is expected to decrease 14.8% from 2022-23 year-end estimate following the previous years’ trends.
Expenses: The FY 2023-24 Budget increases 7.1% from FY 2022-23 year-end estimate
for additional tree planting.
Roadway Impact Fee Area 1
The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that
need to be completed.
Roadway Impact Fee Area 2 The FY 2023-24 Budget will be set at $58,000 for any professional services or studies
that need to be completed and to reimburse developers for road construction.
Roadway Impact Fee Area 3 The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed.
Roadway Impact Fee Area 4
The FY 2023-24 Budget will be set at $3,000 for any professional services or studies that need to be completed.
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Library Fund
Revenues: Revenue for FY 2023-24 is expected to increase $7,290 from the FY 2022-23 estimate with a withdraw from their fund balance.
Expenses: The Library Fund’s FY 2023-24 Budget will increase $7,000 from the FY 2022-23 year-end estimate for additional funding for library projects.
Historical Committee
Revenues: Revenue for FY 2023-24 will remain at the same funding allocation as FY 2022-23.
Expenses: The Historical Committee’s FY 2023-24 Budget will remain the same as the FY
2022-23 Budget.
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FUND: 101 GENERAL FUND
DESCRIPTION
The General Fund is the City’s primary governmental operating fund. It is used to
account for all financial resources that cannot otherwise be accounted for in other funds that have specific purposes, such as the Water and Sewer Fund or Special Revenue Funds. All general tax revenues, franchise fees, permits, interest income and any other fees that are not allocated by law or otherwise restricted to other funds are accounted for in this fund. It accounts for the majority of City services,
like Police, Fire, Parks, Community Development, Library, and internal support services.
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenues
Taxes $27,294,411 $28,794,951 $32,687,232 $35,018,000
Franchises 2,226,361 2,494,637 2,751,000 2,795,000
Permits 1,547,780 2,167,429 1,718,310 1,419,300
Licenses 45,600 45,620 9,120 9,120
Fees 1,975,216 2,255,861 2,210,643 1,896,140
Fines & Forfeitures 8,477 10,590 11,000 11,000
Inter-Jurisdictional 899,348 961,604 1,180,682 1,196,684
Fund Transfers 2,893,814 3,123,769 3,112,873 3,204,837
Miscellaneous 720,561 1,053,268 1,912,672 1,840,407
Total $37,611,600 $40,898,652 $45,593,532 $47,390,488
Expenses
General Government $6,315,829 $6,573,414 $6,890,426 $8,281,168
Public Safety 17,489,515 18,633,808 20,671,256 23,553,629
Public Environment 1,413,809 1,926,603 2,561,705 2,720,161
Parks & Recreation 2,506,318 2,577,796 3,465,317 3,555,854
Cultural 1,040,278 1,144,684 1,288,728 1,386,318
Internal Service 6,808,023 7,169,922 8,176,287 8,880,296
Misc & Projects 2,616,394 2,218,615 1,158,870 1,577,666
Total $38,190,165 $40,244,842 $44,212,589 $49,954,992
Change in Fund Balance -$578,566 $653,811 $1,380,943 -$2,564,504
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GENERAL FUND
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2023-24 Budget are expected to increase 3.9% from the FY 2022-23 year-end estimate. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2022-23 are estimated to increase 5.8% and sales taxes are estimated to increase 7.0%.
These increases are offset by a projected decrease in building permits and fees expected in FY 2023-24 as new development starts to slow down with the Federal Reserve tightening lending.
Expenses: The overall FY 2023-24 Budget increased 13.0% from the FY 2022-23
year-end estimates. This includes wage increases based on the Classification & Compensation Study be implemented in January 2024, 4 new personnel and a 4.7% ECI increase.
This budget also includes an additional $1 million in one-time funding for street
preservation and maintenance.
Another notable increase is related to the replacement of all in-car cameras, body
worn cameras, and TASERs for the police department. The existing camera
systems are being discontinued by the manufacturer and need to be replaced. Due
to the lack of support for the existing system, all the devices need to be replaced
at once. Due to this, staff is proposing a lease and service plan that will pay
$550,000 annually for 5 years to cover the new system.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Taxes 27,294,441 28,794,951 32,305,000 29,228,015 32,687,232 35,018,000 ____________
Franchises 2,226,361 2,494,637 2,550,000 1,639,738 2,751,000 2,795,000 ____________
Permits 1,547,780 2,167,429 1,717,800 1,353,931 1,718,310 1,419,300 ____________
Licenses 45,600 36,543 45,620 4,850 9,120 9,120 ____________
Fees 1,975,216 2,255,861 2,189,200 1,775,248 2,210,643 1,896,140 ____________
Fines & Forfeitures 8,477 10,590 9,000 10,662 11,000 11,000 ____________
Inter-Jurisdictional 899,348 961,604 1,151,352 928,840 1,180,682 1,196,684 ____________
Fund Transfers 2,893,814 3,123,769 4,208,028 2,720,903 3,112,873 3,204,837 ____________
Miscellaneous 720,561 1,053,268 940,225 1,515,316 1,912,672 1,840,407 ____________
TOTAL REVENUES 37,611,600 40,898,652 45,116,225 39,177,502 45,593,532 47,390,488
EXPENDITURE SUMMARY
NON PROGRAM ___________ ___________ ___________ ___________ ___________ ____________ ____________
GENERAL GOVERNMENT
CITY COUNCIL 105,989 100,695 133,870 95,398 122,431 151,565 ____________
CITY MANAGER 1,249,953 1,341,557 1,379,657 980,233 1,147,527 977,360 ____________
MUNICIPAL COURT 343,557 372,394 416,702 329,503 410,937 447,441 ____________
CUSTOMER RELATIONS-311 115,148 118,399 121,062 103,859 130,227 138,257 ____________
PLANNING & ZONING 220,517 630,653 376,095 245,714 319,646 450,686 ____________
LEGAL SERVICES 158,366 110,717 137,200 42,089 70,000 90,000 ____________
ECONOMIC DEVELOPMENT 0 0 0 0 0 1,548,032 ____________
CITY SECRETARY 204,993 221,126 233,574 154,401 209,992 240,733 ____________
NONDEPARTMENTAL 2,443,351 2,140,783 2,554,198 2,407,864 2,637,774 2,190,286 ____________
PUBLIC AFFAIRS 603,792 632,793 662,484 502,196 636,840 674,912 ____________
ENGINEERING 870,162 904,296 1,263,846 857,420 1,205,052 1,371,896 ____________
TOTAL GENERAL GOVERNMENT 6,315,829 6,573,414 7,278,687 5,718,677 6,890,426 8,281,168
PUBLIC SAFETY
POLICE 9,955,402 10,233,034 11,754,146 8,586,608 11,556,943 13,269,814 ____________
FIRE RESCUE 6,559,780 7,029,410 7,653,804 5,514,188 7,408,602 8,385,016 ____________
INSPECTIONS 974,332 1,011,446 1,271,297 849,316 1,179,514 1,370,411 ____________
NEIGHBORHOOD SERVICES 0 359,918 525,496 351,347 526,197 528,388 ____________
TOTAL PUBLIC SAFETY 17,489,515 18,633,808 21,204,743 15,301,459 20,671,256 23,553,629
PUBLIC ENVIRONMENT
STREETS 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161 ____________
TOTAL PUBLIC ENVIRONMENT 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PARKS & RECREATION
PARKS 1,661,869 1,593,522 2,312,157 1,487,503 2,367,606 2,384,461 ____________
SWIM POOL 536,674 589,274 580,824 317,257 594,102 594,552 ____________
EVENT FACILITIES 307,775 395,000 466,985 406,118 503,609 576,841 ____________
TOTAL PARKS & RECREATION 2,506,318 2,577,796 3,359,966 2,210,878 3,465,317 3,555,854
CULTURAL
LIBRARY 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218 ____________
TOTAL CULTURAL 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218
HEALTH ___________ ___________ ___________ ___________ ___________ ____________ ____________
INTERNAL SERVICE
INFORMATION TECHNOLOGY 2,517,577 2,653,434 3,063,098 2,169,850 3,060,791 3,355,379 ____________
HUMAN RESOURCES 666,392 654,569 768,340 607,936 751,611 854,880 ____________
FINANCE 687,033 728,341 755,468 608,373 776,977 792,929 ____________
PURCHASING & ASSET MGT 247,913 277,858 295,370 241,176 308,373 328,466 ____________
FLEET SERVICE 1,025,476 1,217,320 1,351,130 972,147 1,316,348 1,486,000 ____________
BUILDING MAINTENANCE 1,663,632 1,638,399 1,956,575 1,447,517 1,962,187 2,062,642 ____________
TOTAL INTERNAL SERVICE 6,808,023 7,169,922 8,189,981 6,046,999 8,176,287 8,880,296
MISC & PROJECTS
PROJECTS 2,314,007 1,645,112 850,000 204 850,204 1,250,000 ____________
CITY'S ASSISTANCE 290,617 282,518 339,806 173,809 307,666 317,666 ____________
SEWER PROJECTS 0 285,000 0 0 0 0 ____________
COURT-RESTRICTED FUNDS 11,770 5,985 12,740 521 1,000 10,000 ____________
TOTAL MISC & PROJECTS 2,616,394 2,218,615 1,202,546 174,534 1,158,870 1,577,666 ____________
TOTAL EXPENDITURES 38,190,165 40,244,842 45,116,225 31,833,048 44,212,589 49,954,992
REVENUE OVER/(UNDER) EXPENDITURES ( 578,566) 653,811 0 7,344,455 1,380,943 ( 2,564,504)
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Taxes
000-411100 Advalorem Tax-Current 14,762,219 15,626,509 17,965,000 17,959,236 17,965,000 19,100,000 ____________
000-411110 Disabled Veterans Assist Pmt 1,064,592 897,969 1,100,000 1,179,232 1,179,232 1,500,000 ____________
000-411200 Advalorem Tax-Delinquent 68,737 22,661 50,000 92,593 100,000 50,000 ____________
000-411300 Advalorem Tax-P&I 107,361 114,391 80,000 98,153 100,000 100,000 ____________
000-411500 Sales Tax Revenue-Gen Fund 11,222,803 12,050,030 13,040,000 9,826,033 13,255,000 14,180,000 ____________
000-411600 Bingo Tax 0 0 0 11 0 0 ____________
000-411700 Mixed Beverage Tax 68,730 83,391 70,000 72,755 88,000 88,000 ____________
TOTAL Taxes 27,294,441 28,794,951 32,305,000 29,228,015 32,687,232 35,018,000
Franchises
000-421200 Center Point/Entex Energy 103,058 126,358 120,000 104,321 135,000 145,000 ____________
000-421220 City Public Service 1,039,100 1,233,886 1,200,000 779,475 1,300,000 1,400,000 ____________
000-421240 Guadalupe Valley Elec Co-op 457,842 524,779 475,000 304,880 535,000 550,000 ____________
000-421250 New Braunfels Utilities 71,296 77,047 80,000 48,595 80,000 85,000 ____________
000-421300 Spectrum-State Franchise 317,385 307,341 325,000 213,233 300,000 290,000 ____________
000-421460 DIRECT TV Franchise Fee 27,032 22,858 75,000 28,192 40,000 30,000 ____________
000-421480 Other Telecom Franchise - ROW 44,206 26,551 100,000 45,986 177,000 100,000 ____________
000-421500 Solid Waste Franchise Fee 166,443 175,817 175,000 115,058 184,000 195,000 ____________
TOTAL Franchises 2,226,361 2,494,637 2,550,000 1,639,738 2,751,000 2,795,000
Permits
000-431100 Home Occupation Permit 665 350 550 140 210 550 ____________
000-431205 Bldg Permit-Residential 475,336 337,018 513,000 211,465 225,000 320,000 ____________
000-431210 Bldg Permit-Commercial 210,053 890,051 347,000 494,654 650,000 350,000 ____________
000-431215 Bldg Permit-General 356,641 281,150 328,000 187,129 300,000 300,000 ____________
000-431300 Mobile Home Permit 400 100 0 250 100 400 ____________
000-431400 Signs Permit 6,668 6,047 5,500 4,678 5,500 5,500 ____________
000-431500 Food Establishmnt Permit 73,410 69,075 71,000 53,000 71,000 70,000 ____________
000-431700 Plumbing Permit 121,196 93,030 123,000 79,563 100,000 90,000 ____________
000-431750 Electrical Permit 75,500 62,500 70,000 47,640 65,000 65,000 ____________
000-431800 Mechanical Permit 53,800 47,480 60,000 36,580 50,000 50,000 ____________
000-431900 Solicitor/Peddler Permit 2,890 2,800 2,000 2,440 2,000 2,800 ____________
000-431950 Animal/Pet Permit 100 400 250 100 0 250 ____________
000-432000 Cert of Occupancy Prmt 11,350 7,550 9,500 7,050 9,500 9,000 ____________
000-432100 Security Alarm Permit 31,662 40,027 43,000 26,657 35,000 35,800 ____________
000-432300 Grading/Clearing Permit 12,943 27,220 15,000 25,297 25,000 15,000 ____________
000-432400 Development Permit 87,450 273,966 100,000 154,438 150,000 75,000 ____________
000-435000 Fire Permit 27,718 28,666 30,000 22,850 30,000 30,000 ____________
TOTAL Permits 1,547,780 2,167,429 1,717,800 1,353,931 1,718,310 1,419,300
Licenses
000-441000 Alcohol Beverage License 9,620 8,243 8,500 4,770 9,000 9,000 ____________
000-441300 Mobile Home License 80 120 120 80 120 120 ____________
000-442000 Contractors License 35,900 28,180 37,000 0 0 0 ____________
TOTAL Licenses 45,600 36,543 45,620 4,850 9,120 9,120
Fees
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
000-451000 Municipal Court Fines 481,067 475,979 525,000 298,408 380,000 300,000 ____________
000-451010 Texas Motor Carrier Fines 0 21,954 30,000 200 0 0 ____________
000-451015 CVE Out of Service 250 1,950 3,000 50 0 0 ____________
000-451100 Arrest Fee 14,040 15,354 12,000 8,671 11,545 9,600 ____________
000-451110 Expunction Fee 0 0 0 0 0 340 ____________
000-451200 Warrant Fees 56,474 54,749 53,000 36,661 44,000 36,000 ____________
000-451220 Officer Jury Fee 0 0 0 131 150 200 ____________
000-451310 Restitution Fee-Local 103 0 0 0 0 0 ____________
000-451340 Judicial Fee-City 544 344 300 206 219 240 ____________
000-451400 Traffic Fine Costs TTL 5,839 6,588 6,000 3,413 4,719 3,600 ____________
000-451510 Juvenile Case Mgmt Fee 4,543 2,877 3,000 1,715 1,851 1,800 ____________
000-451520 Truancy Fees 12,459 15,115 14,000 8,720 11,884 9,600 ____________
000-451530 Local Municipal Jury Fund 238 295 150 170 230 200 ____________
000-451600 Technology Fund Fee 13,233 14,171 13,000 8,241 10,898 8,400 ____________
000-451700 Security Fee 14,437 16,232 15,000 9,409 12,590 9,000 ____________
000-451800 Time Payment Fee-City 2,617 4,847 4,000 3,406 4,360 3,000 ____________
000-451850 State Fines 10% Service Fee 27,691 24,548 15,000 20,055 22,000 18,000 ____________
000-451900 DPS Payment-Local 4,353 4,427 4,000 2,698 3,288 3,000 ____________
000-452000 Child Safety Fee 4,800 4,842 5,000 2,777 3,949 3,000 ____________
000-452100 Platting Fees 44,500 55,250 54,000 48,500 54,000 54,000 ____________
000-452200 Site Plan Fee 19,000 23,000 23,000 21,000 23,000 23,000 ____________
000-452300 Plan Check Fee 462,928 592,969 570,000 389,386 570,000 550,000 ____________
000-452320 Tree Mitigation Admin Fee 38,738 11,550 15,000 0 15,000 15,000 ____________
000-452400 BOA/Variance Fees 1,500 3,500 2,500 2,500 2,500 2,500 ____________
000-452600 Specific Use/Zone Chng Fee 34,300 37,250 26,450 30,800 26,450 26,450 ____________
000-452710 Zoning Ltr & Dev Rights 2,700 4,800 2,550 3,450 2,550 2,550 ____________
000-453100 Reinspection Fees 179,625 185,725 190,000 204,425 190,000 190,000 ____________
000-453110 Swim Pool Inspection Fee 3,410 990 2,900 2,530 2,900 2,900 ____________
000-453200 Lot Abatement 6,525 7,265 6,700 7,369 9,000 6,500 ____________
000-453211 Admin Fee-Inspections 3,000 10,400 10,000 3,700 10,000 5,000 ____________
000-453710 Foster Care 300 50 500 0 500 500 ____________
000-454200 Pool Gate Admission Fee 21,545 25,595 22,000 17,023 22,000 22,000 ____________
000-454300 Seasonal Pool Pass Fee 6,730 6,885 4,000 6,390 6,000 6,000 ____________
000-456110 Senior Center Memberships 0 23,718 16,000 22,812 23,000 23,000 ____________
000-456120 Senior Center Meal Fee 28,205 23,797 20,000 32,116 34,000 25,000 ____________
000-456500 HAZ MAT Fees 0 0 5,000 0 0 0 ____________
000-456600 Fire Re-inspection Fee 300 100 700 395 0 0 ____________
000-458000 Sale of General Fixed Assets 0 37,572 0 0 30,000 0 ____________
000-458100 Sale of Merchandise 90 0 0 0 0 0 ____________
000-458110 Sale of Mdse - GovDeals 126,933 19,910 100,000 116,077 130,000 60,000 ____________
000-458350 Gain on Sale of Fixed Assets 3,800 0 0 0 0 0 ____________
000-458400 Civic Center Rental Fees 42,904 315,026 225,000 235,880 295,000 250,000 ____________
000-458401 Capital Recovery Fee-Civic C 7,775 4,375 0 ( 900) 0 0 ____________
000-458402 Civic Center Ancillary Fees 210 2,115 0 ( 450) 0 0 ____________
000-458450 North Center Rental Fees 26,094 40,588 28,000 32,900 37,000 30,000 ____________
000-458460 Senior Center Rental 0 4,200 7,000 6,300 8,400 8,400 ____________
000-458500 Community Center Rental Fees 32,505 53,370 40,000 46,527 50,000 43,000 ____________
000-458501 Community Center Service Fees 500 900 0 0 0 0 ____________
000-458510 Grand Ballroom Rental Fees 51,501 ( 30,694) 0 0 0 0 ____________
000-458520 Cut-Off Hall Rental Fees 8,016 600 0 0 0 0 ____________
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
000-458530 Conference Hall Rental Fees 506 0 0 0 0 0 ____________
000-458540 Bluebonnet Hall Rental Fees 19,974 ( 3,138) 0 0 0 0 ____________
000-458550 Pavilion Rental Fees 24,308 26,775 25,000 22,640 25,000 25,000 ____________
000-458551 Equipment Rentals-Parks 0 40 0 125 100 100 ____________
000-458560 Chamber of Comm Rent 7,800 5,850 7,800 7,800 7,800 7,800 ____________
000-458570 Non-Resident SYSA League 9,160 7,500 10,000 10,420 10,000 10,000 ____________
000-458580 HOA Meeting Rental Fees 825 0 0 0 0 0 ____________
000-458581 Funeral Reception Rental Fees 675 0 0 0 0 0 ____________
000-458582 Quality of Life Rental Fees 6,150 0 0 0 0 0 ____________
000-458590 Cancellation Fees-Event Renta 1,600 2,150 1,500 5,300 3,500 3,500 ____________
000-458650 NonResident User Fee-BVYA 12,600 8,240 0 7,510 7,600 7,000 ____________
000-458660 BVYA Utility Reimbursement 18,338 10,134 15,000 13,466 15,000 15,000 ____________
000-458670 SYSA Utility Reimbursement 5,863 8,486 7,500 5,908 7,500 7,500 ____________
000-458675 Lions Futbol Utility Reimbrsm 22,580 15,548 15,000 17,540 18,000 15,000 ____________
000-458685 Recreation Programs 2,431 ( 25) 1,000 14,349 15,000 10,000 ____________
000-458685.Rec Prgrm-Kickball Leagues 7,105 7,305 2,600 1,625 4,000 3,000 ____________
000-458700 Vehicle Impoundment 11,580 13,070 0 9,291 12,000 12,300 ____________
000-459200 NSF Check Fee 0 0 0 75 100 0 ____________
000-459300 Notary Fee 84 60 50 36 60 60 ____________
000-459600 Animal Adoption Fee 10,955 11,305 12,000 11,285 14,000 11,100 ____________
000-459700 Pet Impoundment Fee 9,436 11,870 13,000 9,685 13,000 12,000 ____________
000-459800 Police Reports Fee 6,924 5,613 5,000 4,534 5,000 5,000 ____________
TOTAL Fees 1,975,216 2,255,861 2,189,200 1,775,248 2,210,643 1,896,140
Fines & Forfeitures
000-463000 Library Fines 8,477 10,590 9,000 10,662 11,000 11,000 ____________
TOTAL Fines & Forfeitures 8,477 10,590 9,000 10,662 11,000 11,000
Inter-Jurisdictional
000-473100 Bexar Co - Fire 35,130 7,026 21,077 0 21,077 21,077 ____________
000-473200 City of Seguin-Fire Contract 33,453 30,665 30,107 34,380 34,380 30,107 ____________
000-473300 Guadalupe Co-Library 203,191 217,152 220,000 180,960 217,152 220,000 ____________
000-474200 Library Services-Cibolo 40,000 40,000 40,000 40,000 40,000 40,000 ____________
000-474210 Library Services-Selma 25,020 24,825 25,000 25,275 25,275 23,000 ____________
000-474400 Dispatch Service-Cibolo 83,000 243,000 160,000 120,000 160,000 160,000 ____________
000-474600 School Crossing Guard-Bexar C 41,212 41,882 36,000 37,252 40,000 40,000 ____________
000-474610 School Cross Guard-Guadalupe 47,822 48,098 41,000 40,016 48,000 48,000 ____________
000-474620 School Crossing Guards - Coma 1,813 14,571 1,900 15,405 15,405 10,000 ____________
000-474700 School Officer Funding 363,708 275,634 551,268 407,426 551,268 567,000 ____________
000-474750 Crime Victim Liaison Agreemen 25,000 18,750 25,000 28,125 28,125 37,500 ____________
TOTAL Inter-Jurisdictional 899,348 961,604 1,151,352 928,840 1,180,682 1,196,684
Fund Transfers
000-480000 Indirect Costs-EMS 182,682 212,740 216,994 180,828 216,994 221,334 ____________
000-480100 Indirect Costs-Hotel/Motel 72,464 74,443 69,915 58,263 69,915 80,265 ____________
000-481000 Transfer In - Reserves 0 0 1,086,155 0 0 0 ____________
000-485000 Interfund Charges-Drainage-5% 285,506 308,010 320,073 266,728 320,073 265,625 ____________
000-486000 Interfund Chrges-Admin W&S 1,450,827 1,478,230 1,493,620 1,244,683 1,493,620 1,540,372 ____________
000-486100 Transfer In 0 37,853 0 0 0 0 ____________
000-486202 Transfer In-Water&Sewer Fund 0 0 4,000 0 0 4,000 ____________
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
000-486203 Transfer In-EMS 0 0 4,000 0 0 4,000 ____________
000-486204 Transfer In-Drainage 0 0 1,000 0 0 1,000 ____________
000-487000 Interfund Charges-Fleet 397,666 505,509 470,050 428,180 470,050 541,358 ____________
000-488000 Interfund Charges-4B 504,669 506,984 542,221 542,221 542,221 546,883 ____________
TOTAL Fund Transfers 2,893,814 3,123,769 4,208,028 2,720,903 3,112,873 3,204,837
Miscellaneous
000-491000 Interest Earned 7,536 16,674 25,000 110,433 160,000 200,000 ____________
000-491200 Investment Income 52,592 157,926 250,000 622,061 815,000 1,000,000 ____________
000-491900 Unrealized Gain/Loss-CapOne ( 30,999) ( 83,864) 0 3,242 0 0 ____________
000-493000 Donations-Others 500 0 375 375 0 0 ____________
000-493120 Donations-Public Library 1,798 1,563 10,000 1,837 2,000 5,000 ____________
000-493400 Donations-Animal Control 2,905 4,787 5,000 1,795 5,000 5,000 ____________
000-493401 Donations-A/C Microchip 1,045 85 0 0 0 0 ____________
000-493402 Donations-Spay&Neuter 0 70 0 0 0 0 ____________
000-493460 Donations- Parks 0 0 0 0 0 0 ____________
000-493465 Donations-Senior Center 1,711 4,874 10,000 2,140 2,500 1,000 ____________
000-493502 Donations-PD 450 0 0 0 0 0 ____________
000-493503 Donation-Fire Rescue 800 625 1,000 150 150 0 ____________
000-493618 Donation - Veteran's Memorial 2,100 2,930 1,250 1,500 2,025 3,000 ____________
000-493700 July 4th Activities 27,721 28,417 26,000 33,000 33,300 28,000 ____________
000-493701 Proceeds-Holidazzle 3,290 21,640 12,500 16,070 16,070 14,000 ____________
000-493704 Moving on Main 9,950 8,700 4,000 12,000 12,000 8,500 ____________
000-493706 Music, Movies in the Park 0 8,000 8,000 8,000 8,000 8,000 ____________
000-493707 Cornhole League 2,260 1,230 2,000 1,380 2,200 2,000 ____________
000-494481 LawEnforcemtOfficersStnd&Educ 4,489 4,152 5,000 4,107 4,107 4,107 ____________
000-494482 Grants-Police, Fire, Gen Fund 541 0 0 0 0 0 ____________
000-495100 Mobile Stage Rental Fees 0 3,600 0 1,550 1,550 1,500 ____________
000-497000 Misc Income-Gen Fund 176,674 74,078 60,000 29,127 60,000 60,000 ____________
000-497005 Schertz Magazine Advertising 155,537 142,893 145,000 102,719 122,000 125,000 ____________
000-497100 Misc Income-Police 15,738 9,553 9,000 5,244 9,000 9,000 ____________
000-497150 Misc Income-Fire Department 0 0 0 0 0 0 ____________
000-497200 Misc Income-Library 4,785 4,060 3,000 4,338 5,900 6,000 ____________
000-497210 Misc Income-Library Copier 9,021 14,310 14,000 14,777 16,000 16,000 ____________
000-497300 Misc Income-Animal Control 721 420 500 1,080 870 800 ____________
000-497400 Misc Income-Streets Dept 13,207 33,954 50,000 34,101 35,000 40,000 ____________
000-497460 Misc Income-Parks 288 75 0 191 100 0 ____________
000-497500 Misc Income-TML Ins. Claims 62,834 23,065 25,000 39,349 45,000 30,000 ____________
000-497550 Misc Income-TML WC Reimbursmn 45,649 58,164 10,000 7,829 10,000 10,000 ____________
000-497600 Misc Income-Vending Mach 800 2,407 1,600 1,927 2,500 2,500 ____________
000-497610 Misc Income-Muni Court 0 4 0 400 400 0 ____________
000-498000 Reimbursmnt-Gen Fund 0 0 20,000 0 20,000 20,000 ____________
000-498105 Reimbursmt Police OT-DEA 38,501 27,539 35,000 13,938 35,000 33,000 ____________
000-498110 Reimburmnt Fire-Emg Acti-OT 88,294 473,242 200,000 440,658 480,000 200,000 ____________
000-498150 Reimbursement - Library 19,824 8,094 7,000 0 7,000 8,000 ____________
TOTAL Miscellaneous 720,561 1,053,268 940,225 1,515,316 1,912,672 1,840,407 ____________
TOTAL REVENUES 37,611,600 40,898,652 45,116,225 39,177,502 45,593,532 47,390,488
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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DEPARTMENT: 150 CITY COUNCIL
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION The Schertz City Council is made up of eight elected officials. City residents
currently elect a Mayor and seven Council members at-large. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend.
The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the
performances of the City Manager, City Secretary, City Attorney, and Municipal
Court Judges.
ORGANIZATIONAL CHART
PERFORMANCE INDICATORS
2020-21 2021-22 2022-23 2023-24
Workload/Output Actual Actual Estimate Budget
Number of ordinances passed 61 41 41 43
Number of resolutions passed 131 140 140 140
Requests for Information 14 11 11 11
Citizens
City
Council
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CITY COUNCIL
Number of Council Meetings 40 40 40 41
Requests for Agenda Items 7 7 7 10
Council on the Go Meetings 1 1 1 1
Council HOA Presidents Meeting 2 1 1 0
2020-21 2021-22 2022-23 2023-24
Efficiency Actual Actual Estimate Budget
Meeting Attendance rate 95 95 95 98
2020-21 2021-22 2022-23 2023-24
Budget Actual Actual Estimate Budget
Personnel $37,823 $36,444 $41,241 $47,665
Supplies 259 303 500 500
City Support Services 45,985 39,764 49,304 61,000
Operations Support 86 289 250 250
Staff Support 19,838 21,744 29,136 32,150
Professional Services 2,000 2,150 2,000 10,000
Total $105,989 $100,695 $122,431 $151,565
PROGRAM JUSTIFICATION AND ANALYSIS
The Proposed FY 2023-24 Budget increases 23.8% from the FY 2022-23 year-
end estimates for in anticipated CPI increases and expenditures related to a City Charter review process.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
CITY COUNCIL
============
Personnel Services
150-511110 Regular 25,189 23,867 28,054 21,554 27,132 32,189 ____________
150-511240 Allowances 9,940 9,983 10,729 8,511 10,705 12,089 ____________
150-511310 FICA-Employer 2,694 2,594 2,967 2,300 3,404 3,387 ____________
TOTAL Personnel Services 37,823 36,444 41,750 32,366 41,241 47,665
Supplies
150-521000 Operating Supplies 54 137 735 0 250 250 ____________
150-521100 Office Supplies 205 166 343 243 250 250 ____________
TOTAL Supplies 259 303 1,078 243 500 500
City Support Services
150-532600 City Elections 39,127 32,209 44,100 44,254 44,304 50,000 ____________
150-532800 Special Events 6,857 7,555 10,780 450 5,000 11,000 ____________
TOTAL City Support Services 45,985 39,764 54,880 44,704 49,304 61,000
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support
150-534200 Printing & Binding 86 289 343 43 250 250 ____________
TOTAL Operations Support 86 289 343 43 250 250
Staff Support
150-535100 Uniforms 308 162 392 232 392 400 ____________
150-535200 Awards 1,874 0 1,470 0 800 1,500 ____________
150-535300 Memberships 12,413 8,118 12,740 12,944 12,944 13,000 ____________
150-535400 Publications 0 139 147 0 0 0 ____________
150-535500 Training/Travel 5,243 13,325 17,150 4,867 15,000 17,250 ____________
TOTAL Staff Support 19,838 21,744 31,899 18,042 29,136 32,150
Professional Services
150-541300 Other Consl/Prof Services 2,000 2,150 3,920 0 2,000 10,000 ____________
TOTAL Professional Services 2,000 2,150 3,920 0 2,000 10,000
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL CITY COUNCIL 105,989 100,695 133,870 95,398 122,431 151,565
XXXXXXX
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DEPARTMENT: 151 CITY MANAGER
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. This department assures that policies adopted by the Council are
carried out efficiently, fairly, and effectively. It oversees and manages the daily
affairs of the City, assesses the long-term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. The City Manager serves as a focal point for the management of City staff.
GOALS AND OBJECTIVES
• Develop strategic plans and systems to meet the many diverse needs of the
community.
• Respond effectively and timely to City Council requests.
• Develop effective programs to enhance business development and growth.
• Develop management systems for efficient and effective use of resources
• Recruit, retain and develop talented staff.
• Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community.
ORGANIZATIONAL CHART
Mayor &
City Council
City Manager
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CITY MANAGER
CITY MANAGER 2020-21
Actual 2021-22 Actual
2022-23
Estimate
2023-24
Budget
City Manager 1 1 1 1
Deputy City Manager 0 0 1 1
Assistant City Manager 2 2 1 1
Assistant to the City
Manager 1 1 0 0
Administrative
Assistant 1 1 1 1
TOTAL POSITIONS 5 5 4 4
2020-21 2021-22 2022-23 2023-24
Budget Actual Actual Estimate Budget
Personnel $1,232,491 $1,259,295 $1,125,677 $946,925
Supplies 1,064 1,192 1,470 1,470
City Support Services 3,697 1,333 695 1,960
Staff Support 11,502 22,559 19,685 27,005
Professional Services 0 13,641 0 0
Operating Equipment 1,200 0 0 0
Capital Outlay 0 43,537 0 0
Total $1,249,953 $1,341,557 $1,147,527 $977,360
PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget decreases 14.8% from the FY 2022-23 year-end estimates. The decrease is due to transferring the personnel related to Economic
Development services to their own department in the General Fund and the removal of the Assistant to the City Manager position.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
CITY MANAGER
============
Personnel Services
151-511110 Regular 909,335 934,844 990,123 709,144 814,711 676,480 ____________
151-511120 Overtime 499 1,711 239 1,154 1,000 283 ____________
151-511210 Longevity 6,696 4,183 5,354 5,170 5,170 4,524 ____________
151-511230 Certification Allowance 2,205 1,935 1,820 1,055 830 650 ____________
151-511240 Allowances 7,200 7,477 6,894 5,539 6,923 14,554 ____________
151-511310 FICA - Employer 64,896 65,864 76,288 49,152 63,391 52,151 ____________
151-511350 TMRS-Employer 151,271 150,699 164,576 112,098 132,706 116,329 ____________
151-511410 Health-Employer 89,103 91,231 104,808 74,507 98,686 80,834 ____________
151-511500 Workers' Compensation 1,286 1,351 1,776 2,260 2,260 1,120 ____________
TOTAL Personnel Services 1,232,491 1,259,295 1,351,878 960,079 1,125,677 946,925
Supplies
151-521100 Office Supplies 1,064 1,192 1,470 1,346 1,470 1,470 ____________
TOTAL Supplies 1,064 1,192 1,470 1,346 1,470 1,470
City Support Services
151-532800 Special Events 3,697 1,333 1,960 1,547 695 1,960 ____________
TOTAL City Support Services 3,697 1,333 1,960 1,547 695 1,960
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Staff Support
151-535100 Uniforms 35 384 1,723 1,836 1,900 1,000 ____________
151-535200 Employee Recognition 755 1,898 3,937 1,635 1,600 4,900 ____________
151-535300 Memberships 3,182 4,322 3,920 3,695 4,225 4,200 ____________
151-535400 Publications 295 305 490 437 460 695 ____________
151-535500 Training/Travel 6,143 14,188 11,270 7,925 10,000 13,270 ____________
151-535510 Meeting Expenses 1,091 1,391 2,940 1,733 1,500 2,940 ____________
151-535600 Professional Certification 0 71 70 0 0 0 ____________
TOTAL Staff Support 11,502 22,559 24,349 17,262 19,685 27,005
Professional Services
151-541300 Other Consl/Prof Services 0 13,641 0 0 0 0 ____________
TOTAL Professional Services 0 13,641 0 0 0 0
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Operating Equipment
151-571000 Furniture & Fixtures 1,200 0 0 0 0 0 ____________
TOTAL Operating Equipment 1,200 0 0 0 0 0
Capital Outlay
151-581200 Vehicles & Access. Over $5,00 0 43,537 0 0 0 0 ____________
TOTAL Capital Outlay 0 43,537 0 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL CITY MANAGER 1,249,953 1,341,557 1,379,657 980,233 1,147,527 977,360
XXXXXXX
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DEPARTMENT: 152 MUNICIPAL COURT
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
Municipal Court represents the judicial branch of the City’s government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances.
The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non-jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons,
and warrants and completes other administrative duties for the court functions and
staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all the court’s papers are accurate, orderly, and
complete. The clerk’s primary responsibilities include processing citations,
summons, complaints, warrants, past due letters, and show cause hearing letters.
The clerks maintain the court’s docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive
payments, summon potential jurors, and ensure juror payment. Assist the judge
with open records requirements, report convictions, driver’s safety course and alcohol violations to the Texas Department of Public Safety. They also assist the Warrant Department and complete all required accounting reports.
The prosecutor’s duties include preparing and presenting the State’s case at all
municipal court trials, preparing and drafting complaints, arranging for the
appearance of State’s witnesses and requesting dismissal of cases under the appropriate circumstances.
GOALS AND OBJECTIVES
• Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal
Court building.
• Implement the use of new technology and other innovative practices to maintain efficient and security.
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MUNICIPAL COURT
• Promote traffic safety by focusing attention on fair and impartial punishment
for those individuals charged in this court.
• Relocate court session from city hall to council chambers.
ORGANIZATIONAL CHART
MUNICIPAL COURT 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Court Administrator 1 1 1 1
Senior Deputy Court
Clerk 1 1 1 1
Deputy Court Clerk 2 2 2 2
TOTAL POSITIONS 4 4 4 4
City Manager
Assistant City
Manager
Finance
Billing Office Municipal
Court
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MUNICIPAL COURT
PERFORMANCE INDICATORS
2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Traffic Citations Filed 2,239 3,290 2,056 1,235 State Law Citations Filed 1,098 996 640 285 Municipal Ordinances Filed 232 270 325 270
2020-21 2021-22 2022-23 2023-24
Efficiency Actual Actual Estimate Budget
Cases Disposed 2,454 4,362 6,000 3,000 Charges Processed per
Clerk 818 1,454 2,000 1,000
2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget Cases Disposed per Clerk 33% 33% 33% 33%
2020-21 2021-22 2022-23 2023-24
Budget Actual Actual Estimate Budget
Personnel Services $293,161 $319,683 $343,227 $364,881
Supplies 1,403 1,261 1,200 1,500
City Support Services 472 234 740 1,000
Operations Support 302 1,565 1,900 2,000
Staff Support 2,777 3,378 3,870 6,900
Court Support 0 264 90 2,160
Professional Services 43,379 41,404 56,100 66,500
Maintenance Services 2,065 2,714 3,000 2,500
Operating Equipment 0 1,891 0 0
Total $343,557 $372,394 $410,937 $447,441
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget increased 8.9% from FY 2023-24 year-end estimates for the proposed wage adjustments.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
MUNICIPAL COURT
===============
Personnel Services
152-511110 Regular 192,215 207,658 210,621 179,557 221,512 237,588 ____________
152-511120 Overtime 210 218 958 1,160 2,264 958 ____________
152-511210 Longevity 7,978 8,739 9,635 9,635 9,635 10,247 ____________
152-511230 Certification Allowance 1,186 2,553 2,471 2,276 2,580 2,471 ____________
152-511310 FICA - Employer 14,584 15,876 17,007 14,159 18,053 19,115 ____________
152-511350 TMRS-Employer 32,909 35,972 36,595 29,911 37,794 41,907 ____________
152-511410 Health-Employer 43,808 48,365 51,789 37,875 50,883 52,184 ____________
152-511500 Workers' Compensation 270 303 396 565 506 411 ____________
TOTAL Personnel Services 293,161 319,683 329,472 275,139 343,227 364,881
Supplies
152-521000.Operating Supplies - CVE 0 0 98 0 0 0 ____________
152-521100 Office Supplies 1,403 1,261 1,470 1,189 1,200 1,500 ____________
TOTAL Supplies 1,403 1,261 1,568 1,189 1,200 1,500
City Support Services
152-532800 Special Events 472 234 980 237 740 1,000 ____________
TOTAL City Support Services 472 234 980 237 740 1,000
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support
152-534200 Printing & Binding 302 1,565 1,960 0 1,900 2,000 ____________
TOTAL Operations Support 302 1,565 1,960 0 1,900 2,000
Staff Support
152-535100 Uniforms 489 452 588 270 300 600 ____________
152-535300 Memberships 655 655 794 220 570 800 ____________
152-535400 Publications 15 353 490 0 0 0 ____________
152-535500 Training/Travel 978 1,453 3,920 1,795 2,000 4,000 ____________
152-535510 Meeting Expenses 639 465 1,470 532 1,000 1,500 ____________
TOTAL Staff Support 2,777 3,378 7,262 2,817 3,870 6,900
Court Support
152-536500 Court/Jury Cost 0 264 980 756 900 2,160 ____________
TOTAL Court Support 0 264 980 756 900 2,160
Professional Services
152-541310 Judges Services 27,000 25,575 36,260 27,350 30,000 36,000 ____________
152-541320 Prosecutor Services 16,298 15,829 29,204 20,865 26,000 30,000 ____________
152-541330 Interpreter Services 81 0 490 0 100 500 ____________
TOTAL Professional Services 43,379 41,404 65,954 48,215 56,100 66,500
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Maintenance Services
152-551800 Other Maintenance Agreements 2,065 2,714 8,526 1,150 3,000 2,500 ____________
TOTAL Maintenance Services 2,065 2,714 8,526 1,150 3,000 2,500
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
152-571000 Furniture & Fixtures 0 1,891 0 0 0 0 ____________
TOTAL Operating Equipment 0 1,891 0 0 0 0
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL MUNICIPAL COURT 343,557 372,394 416,702 329,503 410,937 447,441
XXXXXXX
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DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS/311
Fund: 101 General Fund
DEPARTMENT DESCRIPTION
Under the umbrella of Public Affairs, 311 Customer Care connects callers with
specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, street lights out, trash collection, special events and all other City requests. This division is under the supervision of the Communications Manager.
GOALS AND OBJECTIVES
• To provide excellent customer service to all callers
• To provide consistent and accurate information to all callers
• To reduce or eliminate abandoned calls
• To reduce or eliminate misrouted calls
ORGANIZATIONAL CHART
City Manager
Assistant City
Manager
Public Affairs
Customer
Relations/311
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CUSTOMER RELATIONS/311
CUSTOMER RELATIONS/311
2020-21
Actual
2021-22
Actual 2022-23
Estimate
2023-24
Budget
Customer Relations/311 Rep 2 2 2 2
Customer Relations/311 Rep
(PT) 1 1 1 1
TOTAL POSITIONS 3 3 3 3
PERFORMANCE INDICATORS
2020-21 2021-22 2022-23 2023-24
Workload/Output Actual Actual Estimate Budget
Work Orders (initiated for other depts.) 519 554 750 800 Customer Care Inquiries (online) 1,762 1,762 2,250 2,500 Calls Received 22,963 16,395 20,000 22,000 Calls Not Answered 3,070 1,182 800 750 Average Calls Per Day Received 81 68 82 91
2020-21 2021-22 2022-23 2023-24
Budget Actual Actual Estimate Budget
Personnel $114,658 $118,164 $129,687 $137,232
Supplies 149 73 70 125
Staff Support 342 162 470 550
Operating Equipment 0 0 0 350
Total $115,148 $118,399 $130,227 $138,257
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget increases 6.2% from the FY 2022-23 year end estimates for the anticipated wage increases with no other changes to operation.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
CUSTOMER RELATIONS-311
======================
Personnel Services
153-511110 Regular 84,225 85,568 86,669 75,266 93,643 98,812 ____________
153-511120 Overtime 379 249 246 329 498 263 ____________
153-511210 Longevity 2,038 2,302 2,627 2,627 2,627 2,903 ____________
153-511230 Certification Allowance 0 0 0 150 0 0 ____________
153-511310 FICA - Employer 6,545 6,624 6,841 5,913 7,403 7,792 ____________
153-511350 TMRS-Employer 14,151 14,469 14,658 12,148 15,497 17,017 ____________
153-511410 Health-Employer 7,203 8,826 9,318 7,125 9,807 10,278 ____________
153-511500 Workers' Compensation 117 127 159 238 212 167 ____________
TOTAL Personnel Services 114,658 118,164 120,518 103,795 129,687 137,232
Supplies
153-521100 Office Supplies 149 73 123 64 70 125 ____________
TOTAL Supplies 149 73 123 64 70 125
Staff Support
153-535100 Uniforms 70 162 176 0 155 200 ____________
153-535300 Memberships 97 0 0 0 0 0 ____________
153-535500 Training/Travel 175 0 245 0 315 350 ____________
TOTAL Staff Support 342 162 421 0 470 550
Operating Equipment
153-571000 Furniture & Fixtures 0 0 0 0 0 350 ____________
TOTAL Operating Equipment 0 0 0 0 0 350
________________________________________________________________________________________________________________________________________
TOTAL CUSTOMER RELATIONS-311 115,148 118,399 121,062 103,859 130,227 138,257
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DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT
DIVISION: 154 PLANNING & ZONING
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Planning & Zoning Division ensures quality development within the City limits and the Extraterritorial Jurisdiction through an efficient, consistent, unbiased, and effective development review process. Division responsibilities include the review
and processing of development projects, such as commercial site plans, plats,
zone changes, specific use permits, and annexations. The Division also researches and develops long-range plans and goals to help guide the future of our city; and creates development codes to tailor our regulations around citizen, businesses, and developer needs and city goals. The Division frequently
collaborates with other departments within the city, including Engineering, Fire,
and Inspections, as well as other governmental agencies, in order to provide guidance and staff recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee to help them best serve the residents of Schertz.
GOALS AND OBJECTIVES
• Continue to assist property owners, developers, and engineers through our
development process through timely and thorough project review.
• Review and update the Comprehensive Land Plan for the City, which will shape the future of Schertz to meet the desires and goals of the residents.
• Continue to reevaluate and modify regulations within the Schertz Unified Development Code to accommodate the evolving needs of our residents and make the development process more efficient and effective.
• Implement the Joint Land Use Study Strategies to promote compatibility of land uses and development with the long-range goals of Randolph AFB.
• Continue to update the website to provide improved customer service by updating flowcharts, providing information on current residential and commercial developments, providing information guides on how to apply for planning applications, and providing information on public hearing on the
city’s webpage.
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PLANNING & ZONING
• Promote staff development including continued education and cross training to provide outstanding customer service.
• Continue to digitize previous years case files into the digital records retention system to improve access and availability.
• Continue to provide regular updates to the website feature “What’s
Developing in Schertz” to ensure residents are provided information on current development projects within the city.
ACCOMPLISHMENTS
• Received the 2022 Certificate of Achievement for Planning Excellence by
the American Planning Association – Texas Chapter which recognizes a
commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demonstrated by the Planning Department for the ninth year in a row.
• Maintained the partnership with Joint Base San Antonio (JBSA). Participated in the JBSA Technical Working Group for their Regional Compatible Use Plan update, to be completed in 2023/2024.
• Completed UDC amendments in relation to Article 5 Section 21.5.2 Zoning
Districts Established, Article 5 Section 21.5.5 Statement of Purpose and
Intent for Residential Developments, Article 5 Section 21.5.11 Specific Use
Permits, Article 9 Section 21.9.7 Landscaping, Article 10 Parking
Standards, specifically in relation to parking space size, parking ratios for
Multifamily, Condominium, or other similar use, and stacking requirements for financial institutions, Article 14 Section 21.14.3 Additional Design
Standards.
• Attended various continuing education classes including American Planning Association- National Conference, American Planning Association- Texas Chapter Conference, CityView Annual Users Conference, Certified Floodplain Manager Training, and Cybersecurity Training.
• Completed weekly updates to the website feature, “What’s Developing in
Schertz”, to provide information on new residential subdivisions and new commercial sites currently under construction to improve public relations and transparency, while providing useful, accessible information to the
public.
• Completed updates to the development manual and application checklists
based on the utilization of the CityView software.
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PLANNING & ZONING
ORGANIZATIONAL CHART
PLANNING AND ZONING
2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24
Budget
Planning Manager 0 1 1 1
Senior Planner 2 1 1 1
Planner 2 2 2 2
TOTAL POSITIONS 4 4 4 4
PERFORMANCE INDICATORS
2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Plats 29 32 32 32
Site Plans and Master Plan 15 18 18 18 Variances/Waivers 6 5 5 5 Zone Changes and Specific Use
Permits
19 15 15 15
UDC/ Comp. Plan Revisions 3 5 5 5 Annexation 2 4 4 4
All Plats $44,500 $54,000 $54,000 $54,000
Site Plan and Master Plan $19,000 $23,000 $23,000 $23,000 Variance $1,500 $2,500 $2,500 $2,500 Zone Change and Specific Use Permit $34,300 $26,450 $26,450 $26,450
Other (Zoning Letters and Additional Admin fees) $2,700 $2,550 $2,550 $2,550
Total Revenue $102,000 $108,500 $108,500 $108,500
City Manager
Deputy City
Manager
Planning and
Community
Development
Planning &
Zoning Inspections Neighborhood
Services
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PLANNING & ZONING
2020-21 2021-22 2022-23 2023-24
Budget Actual Actual Estimate Budget
Personnel $210,013 $208,949 $278,124 $411,736
Supplies 807 1,390 1,980 2,050
Operations Support 129 0 243 250
Staff Support 3,174 11,514 34,584 36,100
Professional Services 20 75 196 100
Fund Charges/Transfers 0 400,000 0 0
Operating Equipment 6,375 1,225 319 450
Total $220,517 $630,653 319,646 $450,686
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget increases by 41.0% from the FY 2022-23 year end
estimate due to filling vacancies in the planner positions seen in FY 2022-23 and
the anticipated wage increases for FY 2023-24.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PLANNING & ZONING
=================
Personnel Services
154-511110 Regular 140,148 136,966 220,308 159,958 192,954 283,543 ____________
154-511120 Overtime 3,748 4,769 5,562 2,662 5,562 6,377 ____________
154-511210 Longevity 1,055 926 1,198 1,165 1,165 1,290 ____________
154-511230 Certification Allowance 0 0 0 830 0 2,241 ____________
154-511310 FICA - Employer 10,641 10,140 17,688 12,329 15,276 22,445 ____________
154-511350 TMRS-Employer 23,698 22,424 37,896 26,048 31,979 49,019 ____________
154-511410 Health-Employer 30,471 33,441 51,520 23,146 30,714 46,349 ____________
154-511500 Workers' Compensation 252 283 402 529 474 472 ____________
TOTAL Personnel Services 210,013 208,949 334,574 226,666 278,124 411,736
Supplies
154-521000 Operating Supplies 89 301 608 373 608 650 ____________
154-521100 Office Supplies 718 1,089 1,176 934 1,176 1,200 ____________
154-521600 Equip Maint Supplies 0 0 196 41 196 200 ____________
TOTAL Supplies 807 1,390 1,980 1,349 1,980 2,050
City Support Services
154-532400 Computer Fees & Licenses 0 7,500 4,200 4,200 4,200 0 ____________
TOTAL City Support Services 0 7,500 4,200 4,200 4,200 0
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support
154-534200 Printing & Binding 129 0 243 31 243 250 ____________
TOTAL Operations Support 129 0 243 31 243 250
Staff Support
154-535100 Uniforms 306 626 833 413 833 850 ____________
154-535300 Memberships 1,128 1,320 2,411 1,335 2,411 2,550 ____________
154-535400 Publications 0 89 490 0 490 500 ____________
154-535500 Training/Travel Staff 790 7,470 23,118 11,074 23,118 24,000 ____________
154-535500.Training/Travel Commission 950 1,553 7,242 58 7,242 7,500 ____________
154-535510 Meeting Expenses 0 456 490 299 490 700 ____________
TOTAL Staff Support 3,174 11,514 34,584 13,179 34,584 36,100
Professional Services
154-541500 State/County Admin Fees 20 75 196 ( 10) 196 100 ____________
TOTAL Professional Services 20 75 196 ( 10) 196 100
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fund Charges/Transfers
154-548404 Transfer Out - Capital Projec 0 400,000 0 0 0 0 ____________
TOTAL Fund Charges/Transfers 0 400,000 0 0 0 0
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
154-571000 Furniture & Fixtures 6,375 1,225 319 300 319 450 ____________
TOTAL Operating Equipment 6,375 1,225 319 300 319 450
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL PLANNING & ZONING 220,517 630,653 376,095 245,714 319,646 450,686
XXXXXXX
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DEPARTMENT: 155 LEGAL SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The City Attorney is the legal advisor to City Council and City Council’s appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters;
providing litigation and legal transaction services for the City and its enterprises;
representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code.
GOALS AND OBJECTIVES
• To provide expert legal counsel on proposed ordinances.
• To attend all city council meetings, planning and zoning, and other meetings
as needed and provide timely legal advice on proposed ordinances and related items.
• To represent the City in litigation.
• Prepare legal documents for City contracts and agreements.
• To provide counsel on strategic issues that will be of the most benefit the City.
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LEGAL SERVICES
ORGANIZATIONAL CHART
Budget
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Operations Support $8,120 $11,341 $10,000 $10,000
Professional Services 150,246 99,376 60,000 80,000
Total $158,366 $110,717 $70,000 $90,000
PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 28.6% from the FY 2022-23 year end estimate. Staff has not needed to utilize legal services as much as past years and will continue to budget a downward trend if expenditures continue to fall.
Mayor &
City Council
Legal Services
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
LEGAL SERVICES
==============
Operations Support
155-534100 Advertising/Legal Notices 8,120 11,341 9,800 3,251 10,000 10,000 ____________
TOTAL Operations Support 8,120 11,341 9,800 3,251 10,000 10,000
Professional Services
155-541200 Legal Svcs 150,246 99,376 127,400 38,839 60,000 80,000 ____________
TOTAL Professional Services 150,246 99,376 127,400 38,839 60,000 80,000
________________________________________________________________________________________________________________________________________
TOTAL LEGAL SERVICES 158,366 110,717 137,200 42,089 70,000 90,000
XXXXXXX
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DEPARTMENT: 156 ECONOMIC DEVELOPMENT
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION This department represents the services related to soliciting and promoting economic development in the City of Schertz. Staff here is contracted by the
Schertz Economic Development Corportation (SEDC) in line with this goal. This
department will also have other economic development programs not funded by the SEDC, like the Main Street Local Flavor Grant program and any tax abatement agreements. Currently there are no active tax abatements but there is a Tax Increment Refinancing Zone (TIRZ) in the Crossvine Development that the City
pays into along with the other taxing jurisdictions, Bexar County and the San
Antonio River Authority.
ORGANIZATIONAL CHART
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CITY MANAGER
ECONOMIC DEVELOPMENT 2020-21
Actual 2021-22
Actual 2022-23
Estimate 2022-24
Budget
Executive Director 1 1 1 1
Deputy Director 0 0 1 1
Business Retention Manager 1 1 1 1
Economic
Development Analyst
1 1 0 0
Administrative
Assistant
1 1 1 1
TOTAL POSITIONS 4 4 4 4
2020-21 2020-21 2021-22 2022-23
Budget Actual Actual Estimate Budget
Personnel $0 $0 $0 $498,032
City Assistance 0 0 0 1,050,000
Total $0 $0 $0 $1,548,032
PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget transfers expenditures previously located in the City
Manager and Non-Departmental budgets. The personnel did increase with the proposed wage adjustments and the amount paid into the TIRZ increased based on development located in the designated area of the Crossvine development.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
ECONOMIC DEVELOPMENT
====================
Personnel Services
156-511110 Regular 0 0 0 0 0 367,466 ____________
156-511210 Longetivy 0 0 0 0 0 370 ____________
156-511230 Certification Allowance 0 0 0 0 0 15,607 ____________
156-511310 FICA - Employer 0 0 0 0 0 29,333 ____________
156-511350 TMRS-Employer 0 0 0 0 0 64,064 ____________
156-511410 Health-Employer 0 0 0 0 0 20,588 ____________
156-511500 Workers' Compensation 0 0 0 0 0 604 ____________
TOTAL Personnel Services 0 0 0 0 0 498,032
City Assistance
156-537200 Main Street Local Program 0 0 0 0 0 50,000 ____________
156-537450 Tax Reimbursements/Abatements 0 0 0 0 0 1,000,000 ____________
TOTAL City Assistance 0 0 0 0 0 1,050,000
________________________________________________________________________________________________________________________________________
TOTAL ECONOMIC DEVELOPMENT 0 0 0 0 0 1,548,032
XXXXXXX
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DEPARTMENT: 164 CITY SECRETARY
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The position of City Secretary is a statutory position required by State law and the
City Charter. The City Secretary’s Office functions as a primary contact for citizens
seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the
City Secretary’s Office, including election administration, record management and
preservation and Council Services.
The City Secretary’s Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of
such meetings, countersigning or notarizing, as applicable, all contracts,
commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records
management processes, and assisting the City Council in fulfilling their goals.
GOALS AND OBJECTIVES
The goals and objectives of the City Secretary’s Department are to provide the
following services for the City of Schertz:
• Public Information requests.
• Agendas and minutes for public meetings.
• Ordinances and resolutions.
• Election administration.
• Publication of legal notices.
• Alcohol permits for businesses.
• Process Liens (filed and released)
• Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records.
• Administer oaths.
• Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz.
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CITY SECRETARY
• Public Education (Student Mayor/Council Program, Volunteer Fair)
• Proclamations from the Mayor’s Office.
• Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law.
ORGANIZATIONAL CHART
CITY SECRETARY 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
City Secretary 1 1 1 1
Deputy City Secretary 1 1 1 1
PT Records Clerk 0 0 0 1
TOTAL POSITIONS 2 2 2 3
PERFORMANCE INDICATORS
2020-21 2020-21 2021-22 2022-23 Workload Actual Actual Estimated Budget
Ordinances Passed and Processed 61 61 41 40
Resolutions Passed and Processed 131 131 140 140 Council Meetings Attended 39 39 40 40 Open Records 571 571 600 750
2020-21 2020-21 2021-22 2022-23 Efficiency Actual Actual Estimated Budget
Ordinances & Resolutions Executed within 72 hours of Council Meeting 98% 98% 98% 98%
Documents completed, signed, scanned within 48 hours of council approval 98% 98% 98% 98%
Mayor &
City Council
City
Secretary
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CITY SECRETARY
Council meeting minutes transcribed within 48 hours
following Council meeting 98% 98% 98% 98% Agendas available to citizens within legally required timeframe -
Posted on website 100% 100% 100% 100% Alcohol permits processed within the month of expiration 96% 96% 97% 98%
2020-21 2020-21 2021-22 2022-23 Education Initiatives Actual Actual Estimated Budget
Student Mayor/Councilmember for the Day Program 0 0 1 1
2020-21 2020-21 2021-22 2022-23 Budget Actual Actual Estimated Budget
Personnel $194,552 $211,496 $196,240 $225,983
Supplies 1,082 1,347 1,100 1,700
City Support Services 5,921 5,109 5,800 8,000
Operations Support 43 139 3,647 150
Staff Support 3,144 3,035 2,825 4,900
Operating Equipment 250 0 380 0
Total $204,993 $221,126 $209,992 $240,733
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget increases 14.6% from the FY 2022-23 year-end estimate from the anticipated wage adjustments and the addition of part time Records Clerk position to aid with the increasing open records requests.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
CITY SECRETARY
==============
Personnel Services
164-511110 Regular 142,073 153,532 154,730 114,421 146,573 171,386 ____________
164-511120 Overtime 0 0 0 85 120 0 ____________
164-511210 Longevity 2,125 2,072 2,336 2,158 2,158 600 ____________
164-511230 Certification Allowance 0 600 0 485 600 575 ____________
164-511310 FICA - Employer 10,810 11,698 12,008 8,435 11,424 13,199 ____________
164-511350 TMRS-Employer 23,546 25,653 25,727 15,208 23,915 28,826 ____________
164-511410 Health-Employer 15,806 17,731 18,868 8,122 11,097 11,113 ____________
164-511500 Workers' Compensation 193 211 280 395 353 284 ____________
TOTAL Personnel Services 194,552 211,496 213,949 149,309 196,240 225,983
Supplies
164-521100 Office Supplies 1,082 1,347 1,727 884 1,100 1,700 ____________
TOTAL Supplies 1,082 1,347 1,727 884 1,100 1,700
City Support Services
164-532700 Records Management 5,921 5,109 11,760 154 5,800 8,000 ____________
TOTAL City Support Services 5,921 5,109 11,760 154 5,800 8,000
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support
164-534100 Advertising 0 0 100 100 100 0 ____________
164-534200 Printing & Binding 43 139 147 129 147 150 ____________
164-534800 Temporary Empl. Services 0 0 0 1,749 3,400 0 ____________
TOTAL Operations Support 43 139 247 1,978 3,647 150
Staff Support
164-535100 Uniforms 0 0 498 0 0 500 ____________
164-535300 Memberships 722 713 1,005 310 750 1,400 ____________
164-535400 Publications 476 464 588 280 475 500 ____________
164-535500 Training/Travel 1,945 1,858 2,800 1,105 1,600 2,500 ____________
TOTAL Staff Support 3,144 3,035 4,891 1,695 2,825 4,900
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
164-571000 Furniture & Fixtures 250 0 0 0 0 0 ____________
164-571300 Computer & Periphe. LESS $500 0 0 1,000 380 380 0 ____________
TOTAL Operating Equipment 250 0 1,000 380 380 0
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL CITY SECRETARY 204,993 221,126 233,574 154,401 209,992 240,733
XXXXXXX
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DEPARTMENT: 167 NON-DEPARTMENTAL
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
This department accounts for expenses and payments that are not specific to an individual function/department. Items in this department include city insurance, appraisal district contracts, contingency, and the emergency medical services contract.
2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimated Budget
City Support Services $779,549 $576,464 $660,000 $1,150,000 Utility Services 7,123 3,065 0 0
Operations Support 141,919 129,079 133,500 133,500
City Assistance 1,406,900 1,317,828 1,367,604 770,949
Professional Services 100,288 83,402 100,600 108,080
Fund Charges/Transfers 122 30,945 37,700 27,757
Land Purchase 7,450 0 26,283 0
Total $2,443,351 $2,140,783 $2,637,774 $2,190,286
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget decreases 17.0% from the FY 2022-23 year-end estimate by transferring the Tax Abatement/TIRZ line and the local flavor grant to the new Economic Development department and is offset by setting the contingency accounts to $480,000 total.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NONDEPARTMENTAL
===============
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
167-532200 County Appraisal District 228,143 236,110 240,100 211,451 280,000 280,000 ____________
167-532500 City Insurance-Commercial 260,108 312,797 337,120 341,283 350,000 390,000 ____________
167-532900 Contingencies 291,297 27,556 155,195 16,624 30,000 180,000 ____________
167-532901 Contingencies-Personnel 0 0 186,200 0 0 300,000 ____________
TOTAL City Support Services 779,549 576,464 918,615 569,359 660,000 1,150,000
Utility Services
167-533200 Electric Utility Services 7,123 3,065 0 0 0 0 ____________
TOTAL Utility Services 7,123 3,065 0 0 0 0
Operations Support
167-534000 Postage 6,841 9,148 8,820 5,687 9,000 9,000 ____________
167-534300 Equipment Maint - Copiers 113,791 118,034 112,700 93,053 120,000 120,000 ____________
167-534810 Electronic Filing Services 21,286 1,897 4,900 3,447 4,500 4,500 ____________
167-534999 Misc. Expense 0 0 0 0 0 0 ____________
TOTAL Operations Support 141,919 129,079 126,420 102,186 133,500 133,500
Staff Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Assistance
167-537100 Medical Services-EMS Contract 667,049 695,644 711,004 725,514 725,514 770,949 ____________
167-537200 Main Street Local Program 118,115 43,596 49,000 12,913 49,000 0 ____________
167-537450 Tax Reimbursements/Abatements 621,736 578,588 607,600 905,177 905,177 0 ____________
TOTAL City Assistance 1,406,900 1,317,828 1,367,604 1,643,605 1,679,691 770,949
Professional Services
167-541500 State/County Admin Fees 126 35 123 35 100 100 ____________
167-541600 Misc Bank Charges 971 823 980 649 800 980 ____________
167-541800 Credit Card Service Fee 94,440 65,762 98,000 51,762 90,700 95,000 ____________
167-541810 Credit Cards Fees - AMEX 4,751 16,781 14,700 4,043 9,000 12,000 ____________
TOTAL Professional Services 100,288 83,402 113,803 56,489 100,600 108,080
Fund Charges/Transfers
167-548000 Transfer Out ( 1,516) 0 0 9,796 9,796 0 ____________
167-548106 Transfer Out- Special Events( 1,472) ( 147) 0 147 147 0 ____________
167-548204 Transfer Out - Drainage 0 17,229 17,222 0 17,222 17,222 ____________
167-548615 Transfer Out - Hist. Committe 3,109 13,863 10,535 0 10,535 10,535 ____________
TOTAL Fund Charges/Transfers 122 30,945 27,757 9,943 37,700 27,757
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay
167-581010 Land Purchase 7,450 0 0 26,283 26,283 0 ____________
TOTAL Capital Outlay 7,450 0 0 26,283 26,283 0
________________________________________________________________________________________________________________________________________
TOTAL NONDEPARTMENTAL 2,443,351 2,140,783 2,554,198 2,407,864 2,637,774 2,190,286
XXXXXXX
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DEPARTMENT: 170 PUBLIC AFFAIRS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Public Affairs Department is responsible for establishing and maintaining internal and external communications with Schertz residents and city employees. Emphasis is placed on engaging with residents about city services, programs, and policies in a manner designed to build trust and understanding in local government.
Public Affairs accomplishes this through Schertz Magazine, use of social media, advertising, production of city videos, media relations, City Headlines, and Schertz.com website. The department also captures photos/video of City events and activities, designs City marketing materials, social media/print graphics, logos, etc., and maintains the Schertz brand to ensure consistency and promote a
positive public perception of the city.
Public Affairs publishes Schertz Magazine monthly with 16,000 copies printed; including 15,000+ direct mailed to households in Schertz and over 500 distributed to local businesses. The magazine is the number one source of information for
Schertz residents according to the past three citizen surveys.
The department serves an internal audience of over 400 employees, elected and appointed officials, as well as an estimated city population of 44,000+.
Operations of 311/Customer Care are maintained under the umbrella of Public
Affairs.
GOALS FOR FY 2023-24
Strategic Plan Emphasis
• Policy Value: Essential Services
o Engage with residents about city services, programs, and policies in a manner designed to build trust and understanding in local
government to achieve and maintain status as the primary source of
information for City government activities. Disseminate accurate and timely information to residents and the media during times of crisis incidents/emergency.
• Policy Value: Attractive Community
o Develop effective marketing and communication plans featuring approved branding that highlight our high quality of life and the numerous opportunities that ensure the joy and enrichment of our
citizens’ lives and reflects a positive image for the City of Schertz.
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PUBLIC AFFAIRS
Project focus for FY 2023-24
• Evaluate where and how the city’s communications and engagement
resources, processes, strategies and materials may need to be improved or
enhanced for better community stakeholder awareness and engagement.
• Review the Schertz.com website to prepare for, develop, and launch a redesigned website that will enhance resident awareness and
understanding of city government activities.
• Perform the 2023 Citizen Satisfaction Survey.
• Coordinate, develop, and implement a comprehensive recruitment
campaign in conjunction with HR and Public Safety to attract top quality
talent to fill vacant positions.
•
ORGANIZATIONAL CHART
PUBLIC AFFAIRS
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Public Affairs Director 1 1 1 1
Communications Manager 1 1 1 1
Marketing and Communications Specialist 1 1 1 1
Administrative Assistant 1 1 1 0
TOTAL POSITIONS 4 4 4 3
City Manager
Assistant City
Manager
Public Affairs
Customer
Relations/311
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PUBLIC AFFAIRS
PERFORMANCE INDICATORS
2020-21 2021-22 2022-23 2023-24 Workload/Output Measures Actual Actual Estimate Budget
News Items Created 158 158 107 125 Marketing Materials Produced 82 134 500 500
Number of publications/e-newsletters produced 67 67 68 69
Social Media Posts (City account) 1,080 1,080 1,497 1,550 Social Media Posts (Parks account) 386 386 724 900
2020-21 2021-22 2022-23 2023-24
Effectiveness Actual Actual Estimate Budget
Schertz Magazine Ad revenue 155,537 142,893 122,500 125,000
City social media fans (Instagram/FB) 14,854 14,854 17,800 19,500
Facebook Reach (city account) 155,842 155,842 168,235 170,000 Instagram Reach (city account) 95,147 95,147 30,305 35,000 Schertz.com sessions 568,000 568,000 500,000 525,000 Percentage open rate for e-newsletter 30% 43% 45% 47% Percentage click rate for e-newsletter 3% 5% 5% 7% 2020-21 2020-21 2021-22 2022-23 Budget Actual Actual Estimate Budget
Personnel $313,029 $329,938 $352,179 $377,337
Supplies 1,663 1,063 955 700
City Support Services 0 528 544 750
Operations Support 39,119 37,125 45.415 58,075
Staff Support 3,163 3,524 9,695 10,250
Professional Services 246,818 259,815 222,760 227,800
Operating Equipment 0 80 5,292 0
Total $603,792 $632,793 $636.840 $674,912
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget increases 6.0% from the FY 2022-23 year-end estimates. The increase is caused by the anticipated wage adjustments.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PUBLIC AFFAIRS
==============
Personnel Services
170-511110 Regular 222,760 231,922 241,050 194,398 250,138 266,952 ____________
170-511120 Overtime 206 554 975 665 700 1,035 ____________
170-511210 Longevity 4,336 5,237 5,597 5,237 5,237 5,789 ____________
170-511310 FICA - Employer 16,938 17,523 18,929 14,786 19,582 20,925 ____________
170-511350 TMRS-Employer 37,119 39,060 40,556 31,533 40,994 45,700 ____________
170-511410 Health-Employer 31,365 35,302 40,538 24,448 34,610 36,488 ____________
170-511500 Workers' Compensation 305 340 439 918 918 448 ____________
TOTAL Personnel Services 313,029 329,938 348,084 271,984 352,179 377,337
Supplies
170-521000 Operating Supplies 973 364 392 243 275 0 ____________
170-521100 Office Supplies 689 699 686 508 680 700 ____________
TOTAL Supplies 1,663 1,063 1,078 751 955 700
City Support Services
170-532800 Other Events 0 528 550 0 544 750 ____________
TOTAL City Support Services 0 528 550 0 544 750
Operations Support
170-534000 Postage 17,219 9,211 13,200 11,734 12,500 17,000 ____________
170-534100 Advertising 7,604 6,552 8,228 7,429 8,225 10,200 ____________
170-534200 Printing & Binding 13,801 20,823 24,350 16,582 24,000 30,000 ____________
170-534500 Memberships - Organizations 255 340 270 210 270 375 ____________
170-534550 Business Meetings/Networking 240 200 474 383 420 500 ____________
TOTAL Operations Support 39,119 37,125 46,522 36,338 45,415 58,075
Staff Support
170-535100 Uniforms 197 208 196 161 196 200 ____________
170-535400 Publications 0 60 49 0 49 50 ____________
170-535500 Training/Travel 2,734 2,970 10,350 8,422 9,000 9,500 ____________
170-535510 Meeting Expenses 232 285 495 409 450 500 ____________
TOTAL Staff Support 3,163 3,524 11,090 8,993 9,695 10,250
Professional Services
170-541300 Other/Consl/Prof Services 24,076 28,087 29,160 13,584 26,960 30,000 ____________
170-541305 Prof Services-Writers/Photogr 11,714 9,361 9,800 8,326 9,800 9,800 ____________
170-541350 Magazine-Printing Services 94,369 114,042 104,400 78,474 88,000 90,000 ____________
170-541355 Design Services 62,208 62,208 62,000 40,096 50,000 50,000 ____________
170-541360 Magazine-Postage 54,451 46,118 49,000 42,946 48,000 48,000 ____________
TOTAL Professional Services 246,818 259,815 254,360 183,427 222,760 227,800
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Operating Equipment
170-571000 Furniture & Fixtures 0 100 600 511 600 0 ____________
170-571300 Computer & Perriph under $500 0 0 0 0 4,500 0 ____________
170-571500 Operating Equipment 0 700 200 192 192 0 ____________
TOTAL Operating Equipment 0 800 800 703 5,292 0
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC AFFAIRS 603,792 632,793 662,484 502,196 636,840 674,912
XXXXXXX
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DEPARTMENT: 173 ENGINEERING
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering collaborates with Public Works, Planning and Community Development, Economic
Development, Parks and Recreation, and other departments, citizens, developers,
and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering works with Public Works and Finance to development and implement the City's Capital Improvement Programs for water, wastewater, streets, and
drainage. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure.
The Engineering Department reviews applications for public and private land
development for conformance with adopted engineering standards, policies,
codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure – both privately and publicly constructed – follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water,
wastewater, transportation, and drainage are available and arranged for fiscal
sustainability.
The Engineering Department maintains standard construction details, technical specifications, and design guidelines.
The Transportation Safety Advisory Commission (TSAC) is staffed by the
Engineering Department. The TSAC is a Commission that hears citizen input, considers transportation issues, and makes recommendations to City Council regarding traffic and transportation related matters throughout the City.
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ENGINEERING
ORGANIZATIONAL CHART
ENGINEERING 2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
City Engineer 1 1 1 1
Engineer 3 3 4 4
Senior Graduate Engineer 1 1 1 1
Graduate Engineer 1 1 1 1
Engineering Inspector 2 2 3 3
TOTAL POSITIONS 8 8 10 10
PERFORMANCE INDICATORS
2020-21 2021-22 2022-23 2023-24
Workload/Output Actual Actual Estimate Budget
Capital Improvement Projects (number active) 17 17 20 20
Capital Improvement Projects dollar value $4.8 million $4.8 million $11.5 million $12.0 million
Nonresidential and Subdivision-Wide Grading and Clearing
Permits Issued*
51 51 35 15
Single Family Nonresidential Grading and Clearing Permits
Issued*
- - 120 300
Grading and Clearing Permits Active (Average Monthly
Concurrent Maximum)*
53 53 120 140
City Manager
Assistant City
Manager
Development
Engineering
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ENGINEERING
Grading and Clearing Permits Active (Concurrent Maximum)* 64 64 125 150
Grading and Clearing Permits Issued – acreage 505 505 510 500
Number of Non-Construction
Plan Reviews (includes master plans, plats, site plans, etc.)
39 39 65 60
Residential Subdivision
Construction – number of projects (completed projects)
4 4 6 8
Residential Subdivision Construction – dollar value of public improvements (completed projects)
$6.0 million $6.0 million $13.0 million $13.5 million
Commercial Subdivision Construction – number of projects (completed projects)
2 2 6 2
Commercial Subdivision Construction – dollar value of public improvements (completed projects)
$4.1 million $4.1 million $2.0 million $2.0 million
2020-21 2021-22 2022-23 2023-24
Budget Actual Actual Estimate Budget
Personnel $824,117 $849,599 $1,024,905 $1,289,576
Supplies 979 1,277 1,715 2,200
City Support Services 0 1,265 0 0
Utility Services 5,212 6,286 7,900 8,000
Operation Support 93 62 12,147 150
Staff Support 6,084 8,804 12,916 20,970
Professional Services 34,465 36,885 49,000 50,000
Operating Equipment -788 119 10,990 1,000
Capital Outlay 0 0 85,479 0
Total $870,162 $904,296 $1,205,052 $1,371,896
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ENGINEERING
PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Engineering Budget increased 31.7% from the FY 2021-22 year
end estimate for two new positions, inspector and engineer, and vehicle
replacements.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
ENGINEERING
===========
Personnel Services
173-511110 Regular 578,498 603,450 760,547 559,479 717,074 886,627 ____________
173-511120 Overtime 349 725 750 1,501 2,000 750 ____________
173-511210 Longevity 7,483 6,114 7,421 8,827 7,141 11,941 ____________
173-511230 Certification Allowance 2,066 3,116 2,873 2,446 3,243 14,169 ____________
173-511310 FICA - Employer 43,131 45,230 59,000 42,071 55,804 69,841 ____________
173-511350 TMRS-Employer 98,700 100,985 126,407 91,067 116,823 152,531 ____________
173-511410 Health-Employer 90,849 86,644 118,229 83,938 117,239 150,534 ____________
173-511500 Workers' Compensation 3,041 3,336 3,046 6,247 5,581 3,183 ____________
TOTAL Personnel Services 824,117 849,599 1,078,273 795,576 1,024,905 1,289,576
Supplies
173-521000 Operating Supplies 315 154 490 383 490 1,000 ____________
173-521100 Office Supplies 575 1,083 980 234 980 1,000 ____________
173-521300 Motor Vehicle Supplies 89 40 245 80 245 200 ____________
TOTAL Supplies 979 1,277 1,715 698 1,715 2,200
City Support Services
173-532400 Computer Fees & Licenses 0 1,265 0 0 0 0 ____________
TOTAL City Support Services 0 1,265 0 0 0 0
Utility Services
173-533500 Vehicle Fuel 5,212 6,286 7,938 5,617 7,900 8,000 ____________
TOTAL Utility Services 5,212 6,286 7,938 5,617 7,900 8,000
Operations Support
173-534000 Postage 0 31 49 36 49 50 ____________
173-534200 Printing & Binding 93 31 98 62 98 100 ____________
173-534800 Temp Employee Services 0 0 0 5,526 12,000 0 ____________
TOTAL Operations Support 93 62 147 5,624 12,147 150
Staff Support
173-535100 Uniforms 1,339 2,605 4,047 530 3,800 4,220 ____________
173-535300 Memberships 1,880 2,103 2,499 2,409 2,499 2,500 ____________
173-535400 Publications 109 500 490 0 490 3,300 ____________
173-535500 Training/Travel 2,230 2,822 7,350 3,096 5,000 9,600 ____________
173-535510 Meeting Expenses 294 167 627 421 627 700 ____________
173-535600 Professional Certification 231 606 637 362 500 650 ____________
TOTAL Staff Support 6,084 8,804 15,651 6,817 12,916 20,970
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services
173-541100 Engineering Services 19,075 13,123 0 4,245 4,245 0 ____________
173-541300 Other Professional Services 15,390 23,762 49,000 38,623 44,755 50,000 ____________
TOTAL Professional Services 34,465 36,885 49,000 42,868 49,000 50,000
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
173-571000 Furniture & Fixtures 387 119 5,632 0 5,500 500 ____________
173-571300 Computer & Periphe. < $5000 ( 1,175) 0 5,490 220 5,490 500 ____________
TOTAL Operating Equipment ( 788) 119 11,122 220 10,990 1,000
Capital Outlay
173-581200 Vehicles & Access. Over $5,00 0 0 100,000 0 85,479 0 ____________
TOTAL Capital Outlay 0 0 100,000 0 85,479 0
________________________________________________________________________________________________________________________________________
TOTAL ENGINEERING 870,162 904,296 1,263,846 857,420 1,205,052 1,371,896
XXXXXXX
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DEPARTMENT: 256 POLICE
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Schertz Police Department provides service to approximately 32 square miles, with the City in three different counties. The police department receives thousands of calls for services annually through the communications division and dispatches for Police, Fire, Emergency Medical Service, and Animal Services. Additionally, the police department provides dispatch services for the City of Cibolo Police, Fire
and Animal Services departments, and Schertz Emergency Medical Service
dispatch for Cibolo, Marion, Seguin, and Santa Clara and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction, traffic safety, and the promotion of overall public safety. The Investigations Division investigates incidents that occurred within the
City, processes crime scenes, and follows up through prosecution with the County
and District Attorneys of all three counties. The Records Unit receives and prepares cases for submission to County and District Attorneys. The School Resource Program provides a visible presence on the campuses within the City; makes educational presentations to the students and staff, along with investigating
crimes on campus. The Animal Services Division is responsible for the
enforcement of State laws and City ordinances regarding the care and treatment of animals, rabies control, and overall public health through disease and population control. The Community Outreach Officer interacts with Homeowner Associations, provides education and crime prevention programs to the community, and
oversees the Citizens Police Academy and the Citizens on Patrol. Our Crime
Victim Liaison protects the rights and assists in the needs of the crime victims in Schertz, Live Oak, and Cibolo
GOALS AND OBJECTIVES
• Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services.
• Enhance our citizens’ quality of life by promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities.
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POLICE
• To increase department participation in community programs and increase citizen interest and participation in police department programs which lends
to an attractive, safe community and promotes economic prosperity.
• To enhance the recruitment of high quality officers/personnel to serve the citizens of Schertz and to retain those employees in which the City has
already invested with an engaged workforce.
ORGANIZATIONAL CHART
City Manager
Executive Director
Operations
Police
Animal Services
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POLICE
POLICE 2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Chief of Police 1 1 1 1
Assistant Chief of Police 1 1 1 1
Captain 1 1 1 1
Lieutenants 4 4 4 4
Sergeants 7 7 7 15
Corporals 14 14 14 0
Officers 36 37 40 51
Administrative Assistant 2 2 2 2
Records Manager 1 1 1 1
Records Clerk 2 2 3 3
Civilian Evidence Technician 1 2 2 2
Crime Victim Liaison 1 1 1 1
Animal Services Manager 1 1 1 1
Animal Services Officer 4 4 4 4
Animal Services Kennel Tech 3 3 4 4
Communications Manager 1 1 1 1
Communications Shift Supervisor 4 4 4 4
Communications Officer 12 12 12 12
P/T Communications Officer (Irregular) 3 3 3 3
Crossing Guards (Part Time) 16 16 16 16
TOTAL POSITIONS 115 118 122 127
LAW ENFORCEMENT
COMMISSIONS
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Fire Dept. Law Enforcement Commission 1 1 1 1
TOTAL COMMISSIONS 1 1 1 1
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POLICE
PERFORMANCE INDICATORS
Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Dispatch-911 Calls 26,492 29,072 31,929 31,929
Patrol-Citations/Warnings Issued 6,575 10,768 11,845 11,845
Inv-Criminal Cases Filed w/
Prosecutor
106 75 110 110
Inv-Cases Investigated per Investigator 155 160 175 175
Inv-Total Cases Cleared 110 155 170 170
Records-Total Active Alarm Permits 133 166 200 200
Records-Open Records Requests 1,667 1,571 1,780 1,780
Crime Victim Liaison-Assigned Cases
40 200 225 225
Marshals
Warrants Issued 2095 1650 2100 2100
Warrants Cleared 1448 1625 1800 1800
Animal Services 1070 925 1025 1025
Animals Taken In 329 325 325 325
Adoptions 284 300 300 300
Return to Owner 152 110 215 215
Transferred Out 91 75 80 80
Wildlife Release 93 55 85 85
Euthanized
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POLICE
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Personnel $8,793,001 $8,980,659 $9,730,589 $10,485,486
Supplies 81,817 78,178 110,330 126,526
City Support Services 32,422 33,970 36,437 34,500
Utility Services 142,160 210,811 182,282 237,600
Operations Support 11,714 15,906 15,539 17,605
Staff Support 185,170 154,914 293,312 299,692
City Assistance 49,923 73,671 73,429 66,500
Professional Services 58,082 58,241 78,632 72,808
Maintenance Services 63,918 58,968 78,230 80,005
Rental/Leasing 0 0 0 550,000
Operating Equipment 292,746 269,074 381,268 426,641
Capital Outlay 244,451 298,643 576,893 872,450
Total $9,955,402 $10,233,034 $11,556,943 $13,269,814
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget increases 14.8% from the FY 2022-23 year-end
estimates. 5 school resource officers are added to the position, but due to the difficulty in hiring police officers they are added without funding in the budget. If hired, the contract with Schertz-Cibolo-Universal City ISD will be updated and funds will be added to the budget. The increase in the budget is due to the
anticipated wage adjustments, the new lease/maintenance program to replace the
body cameras, in-car cameras, and the TASERs that is estimated at $550,000 per year for 5 years, and an increase in vehicle replacement due to price increases for vehicles.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PUBLIC SAFETY
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
POLICE
======
Personnel Services
256-511110 Regular 5,797,035 5,741,342 6,141,427 4,895,758 6,183,048 6,747,673 ____________
256-511120 Overtime 253,306 469,617 308,986 297,324 410,000 337,045 ____________
256-511210 Longevity 108,667 117,790 109,633 110,690 109,633 105,612 ____________
256-511220 Clothing Allowance 71,870 67,800 63,333 56,504 72,592 61,142 ____________
256-511230 Certification Allowance 46,778 46,488 108,791 36,125 45,000 99,187 ____________
256-511310 FICA - Employer 475,446 467,179 501,874 396,330 504,330 548,365 ____________
256-511350 TMRS-Employer 1,043,504 1,036,236 1,085,487 824,150 1,176,466 1,209,376 ____________
256-511410 Health-Employer 940,831 975,476 1,161,243 840,705 1,099,520 1,260,576 ____________
256-511500 Workers' Compensation 55,564 58,733 118,511 110,411 130,000 116,510 ____________
TOTAL Personnel Services 8,793,001 8,980,659 9,599,285 7,567,996 9,730,589 10,485,486
Supplies
256-521000 Operating Supplies 44,995 29,137 52,796 14,986 52,585 64,001 ____________
256-521100 Office Supplies 7,009 5,545 7,350 5,878 6,787 7,500 ____________
256-521150 Child Safety Supplies 2,497 3,583 3,112 0 3,075 5,275 ____________
256-521200 Medical/Chem Supplies 18,258 22,761 27,636 25,879 28,296 28,350 ____________
256-521300 Motor Veh. Supplies 9,058 17,152 19,657 19,587 19,587 21,400 ____________
TOTAL Supplies 81,817 78,178 110,550 66,330 110,330 126,526
City Support Services
256-532500 City Insurance-Commercial 32,422 33,970 33,810 36,437 36,437 34,500 ____________
TOTAL City Support Services 32,422 33,970 33,810 36,437 36,437 34,500
Utility Services
256-533200 Electric Utility Service 24,460 34,186 28,812 25,909 27,922 29,400 ____________
256-533410 Water Utility Service 6,026 6,026 14,700 5,490 13,631 15,000 ____________
256-533500 Vehicle Fuel 111,674 170,599 258,720 115,721 140,730 193,200 ____________
TOTAL Utility Services 142,160 210,811 302,232 147,120 182,282 237,600
Operations Support
256-534100 Advertising 400 31 4,410 1,695 3,695 4,500 ____________
256-534200 Printing & Binding 5,109 3,043 7,526 1,276 7,344 8,605 ____________
256-534800 Temp Staff Services 6,205 12,832 4,500 1,800 4,500 4,500 ____________
TOTAL Operations Support 11,714 15,906 16,436 4,771 15,539 17,605
Staff Support
256-535100 Uniforms 63,056 52,890 94,465 47,478 87,687 64,439 ____________
256-535200 Awards 14 5,349 0 0 0 0 ____________
256-535210 Employee Recognition-Morale 4,023 3,020 9,114 7,418 9,224 10,000 ____________
256-535300 Memberships 2,824 2,115 3,528 2,369 3,773 3,815 ____________
256-535400 Publications 264 390 260 126 126 265 ____________
256-535500 Training/Travel 110,132 89,450 163,667 67,241 165,873 217,174 ____________
256-535500.T-Class Training 0 0 33,440 18,401 23,000 0 ____________
256-535510 Meeting Expenses 4,857 1,700 3,920 1,359 3,629 4,000 ____________
TOTAL Staff Support 185,170 154,914 308,394 144,393 293,312 299,692
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PUBLIC SAFETY
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance
256-537100 Medical Services 42,247 66,205 55,272 50,341 64,000 56,400 ____________
256-537800 Community Outreach 7,676 7,466 9,898 5,850 9,429 10,100 ____________
TOTAL City Assistance 49,923 73,671 65,170 56,191 73,429 66,500
Professional Services
256-541300 Prof Services/Consulting 54,244 53,863 70,700 41,635 70,707 65,918 ____________
256-541310 Contract Service - Crematory 513 1,053 980 702 869 1,000 ____________
256-541700 Microchip Service 3,325 3,325 7,629 6,391 7,056 5,890 ____________
TOTAL Professional Services 58,082 58,241 79,309 48,728 78,632 72,808
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
256-551400 Minor & Other Equip Maint 1,315 4,246 4,900 3,483 5,371 5,000 ____________
256-551700 Abatement/Lot Cleaning 10,828 872 4,900 0 4,500 5,000 ____________
256-551800 Other Maintenance Agreements 0 775 809 0 809 825 ____________
256-551810 Maintenance Agr. - Radios 51,775 53,075 67,796 28,965 67,550 69,180 ____________
TOTAL Maintenance Services 63,918 58,968 78,405 32,448 78,230 80,005
Debt Service ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing
256-561200 Lease/Purchase Payments 0 0 0 0 0 550,000 ____________
TOTAL Rental/Leasing 0 0 0 0 0 550,000
Operating Equipment
256-571000 Furniture & Fixtures 5,728 13,586 13,693 4,959 9,188 10,920 ____________
256-571200 Vehicles & Access. LESS $5,00 137,761 116,229 248,200 163,278 247,475 289,060 ____________
256-571300 Computer & Periphe. < $5000 29,327 31,153 19,541 12,941 12,941 17,440 ____________
256-571600 Donation-Expense 552 0 0 0 0 0 ____________
256-571800 Equipment under $5,000 118,568 107,646 121,782 39,322 108,663 104,221 ____________
256-571800.Operating Equipment CVE 810 460 4,900 32 3,000 5,000 ____________
TOTAL Operating Equipment 292,746 269,074 408,115 220,532 381,268 426,641
Capital Outlay
256-581200 Vehicles & Access. Over $5,00 158,300 293,253 498,139 107,006 403,979 693,000 ____________
256-581300 Computer & Periphe. > $5,000 0 0 12,900 2,700 11,957 5,600 ____________
256-581800 Equipment Over $5,000 86,151 5,390 241,400 151,957 160,957 173,850 ____________
TOTAL Capital Outlay 244,451 298,643 752,439 261,662 576,893 872,450
________________________________________________________________________________________________________________________________________
TOTAL POLICE 9,955,402 10,233,034 11,754,146 8,586,608 11,556,943 13,269,814
XXXXXXX
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DEPARTMENT: 257 FIRE RESCUE
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION
Schertz Fire Rescue is a full service fully paid life safety department that responds to all Fire, EMS, Technical Rescue, Hazardous Materials, any additional emergency service calls in the City of Schertz. In addition, these services are also
provided to our Automatic and Mutual Aid partners of Cibolo along with the contracted areas of Guadalupe and Bexar Counties. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of State Health Services, respectively. Schertz firefighters are highly trained with many holding
advanced firefighter, medical, and multi-discipline specialized certifications.
Schertz Fire Rescue has an active public education/fire prevention program that conducts building construction plans review, code enforcement, and fire inspections within the city. Fire and arson investigation services are maintained within the department as well as support any needs in Guadalupe County.
GOALS AND OBJECTIVES
• Perform comprehensive and excellent customer service
• Deliver comprehensive safety services of the highest quality.
o Respond to 90% of City within 5 minutes from time of dispatch.
o Pre-fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year.
• Support and maintain a safe, healthy, well trained, and high performing work force.
o Improve training opportunities and encourage involvement in specialized operations.
o Build upon area-wide technical rescue, hazardous materials, and
wildland strike teams.
o Build and promote wellness and fitness initiatives
• Provide high quality medical first responder service as part of an integrated
emergency medical service.
o Encourage advanced medical training and certifications.
o Support emergency medical operations through interdepartmental cooperation.
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FIRE RESCUE
• Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue.
o Semi-Annual inspects all schools and nursing homes.
o Encourage public speaking for all firefighters.
o Maintain safe construction and occupancy within the city through
code enforcement.
• Attract and maintain a qualified and diverse workforce.
o Encourage diverse applicants through career fairs and public
education.
o Continue to apply for staffing grants through Department of Homeland Security.
• Keep up with growth needs: Facilities, Apparatus, Equipment, Personnel
ORGANIZATIONAL CHART
FIRE RESCUE
2020-21 Actual 2021-22
Actual
2022-23
Estimate
2023-24
Budget
Fire Chief 1 1 1 1
City
Manager
Fire
Rescue
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FIRE RESCUE
Assistant Chief 1 1 1 1
Emergency Management Coordinator 1 1 1 1
Division Chief of Prevention (Fire Marshal) 1 1 1 1
Deputy Fire Marshal 1 1 1 1
Inspector 0 0 1 1
Division Chief of Training 0 0 1 1
Battalion Chief 4 4 3 3
Lieutenant 9 9 9 12
Fire Apparatus Operator 9 9 9 12
Firefighter 18 18 21 18
Administrative Assistant 1 1 1 1
TOTAL POSITIONS 46 46 50 53
PERFORMANCE INDICATORS
Input 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Number of Commercial Occupancies 1030 1050 1065 1100
Total staffing 46 46 50 54 Suppression staffing 39 39 42 45 Prevention staffing 2 2 3 3 Support staffing (command/training/admin) 5 5 5 5 Number of fire stations 3 3 3 3
Number of full-time engine companies 3 3 3 3
Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Number of incidents 4516 4516 4848 5187
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FIRE RESCUE
Unit Responses (# calls for all units responding to all
emergencies) 5700 5700 6178 6720
Buildings preplan contacts Community Contact (citizen
contact) 10000 10000 10656 11500
Fire Inspections Conducted 450 450 350 700
Plan Reviews Completed 260 260 340 400
Training Hours Provided 6144 6144 5320 6750
Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Average Drive Time (Minutes) 5.70 5.70 5.70 5.65 % Drive Time < 5 Minutes 30% 30% 31% 31% % of Buildings Preplanned 100% 100% 100% 100% % Prevention Contacts 29% 29% 29% 29% Inspections per Inspector 262/233 262/233 100/250 150/300 Training Hours/Employee 205 205 220 235
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Personnel $5,703,001 $6,338,804 $6,164,965 $7,203,711 Supplies 11,647 21,950 21,312 24,412
Utility Services 86,881 121,405 116,500 132,240 Operations Support 375 2,352 4,436 4,436 Staff Support 174,585 161,975 221,490 245,174 City Assistance 21,575 9,198 40,227 30,000 Professional Services 73,052 43,634 70,000 70,000 Maintenance Services 53,861 56,863 82,950 119,743
Other Costs 6,895 66,977 50,000 10,000 Rental/Leasing 0 38,745 28,055 26,720 Operating Equipment 341,500 75,261 121,222 109,080 Capital Outlay 86,409 92,247 487,445 409,500
Total $6,559,780 $7,029,410 $7,408,602 $8,385,016
PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 13.2% from the FY 2022-23 year-end estimate. This increase comes from adding 3 new captain positions, promoting 3
Firefighters to Fire Apparatus Operators (FAO) and from anticipated wage
adjustments.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PUBLIC SAFETY
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
FIRE RESCUE
===========
Personnel Services
257-511110 Regular 3,739,439 4,018,193 3,996,365 3,115,113 3,750,563 4,558,806 ____________
257-511120 Overtime 341,523 526,827 420,793 524,390 575,000 448,925 ____________
257-511210 Longevity 74,217 79,490 79,121 64,288 67,725 71,631 ____________
257-511220 Clothing Allowance 13,356 13,968 14,340 10,998 13,902 13,443 ____________
257-511230 Certification Allowance 19,705 20,595 59,298 20,100 23,525 55,439 ____________
257-511310 FICA - Employer 308,626 337,665 347,780 268,759 338,950 391,955 ____________
257-511350 TMRS-Employer 678,380 759,114 745,114 571,742 709,579 856,025 ____________
257-511410 Health-Employer 496,330 549,182 651,601 450,338 629,229 706,575 ____________
257-511500 Workers' Compensation 31,424 33,769 95,695 63,367 56,492 100,912 ____________
TOTAL Personnel Services 5,703,001 6,338,804 6,410,107 5,089,095 6,164,965 7,203,711
Supplies
257-521000 Operating Supplies 6,943 9,121 6,860 4,223 6,500 7,000 ____________
257-521100 Office Supplies 1,739 1,948 3,332 2,419 3,332 4,000 ____________
257-521200 Medical/Chem Supplies 2,447 9,484 10,736 1,161 9,500 10,736 ____________
257-521300 Motor Veh. Supplies 349 276 980 920 980 1,500 ____________
257-521600 Equip Maint Supplies 168 1,121 1,176 281 1,000 1,176 ____________
TOTAL Supplies 11,647 21,950 23,084 9,003 21,312 24,412
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services
257-533100 Gas Utility Service 5,553 5,243 6,860 3,228 4,000 6,860 ____________
257-533200 Electric Utility Service 24,659 29,946 24,500 19,352 24,500 28,000 ____________
257-533320 Telephone/Air Cards 2,778 494 5,880 1,012 5,500 5,880 ____________
257-533330 Telephone/Internet 556 5,486 0 3,543 5,000 0 ____________
257-533410 Water Utility Service 8,943 9,408 9,800 8,539 12,500 11,500 ____________
257-533500 Vehicle Fuel 44,393 70,828 98,000 47,535 65,000 80,000 ____________
TOTAL Utility Services 86,881 121,405 145,040 83,209 116,500 132,240
Operations Support
257-534200 Printing & Binding 375 2,352 4,436 131 4,436 4,436 ____________
TOTAL Operations Support 375 2,352 4,436 131 4,436 4,436
Staff Support
257-535100 Uniforms 88,976 72,326 127,913 65,919 127,000 125,000 ____________
257-535210 Employee Recognition-Morale 4,035 5,658 4,606 4,600 6,000 7,500 ____________
257-535300 Memberships 1,750 1,396 3,724 1,931 2,750 3,724 ____________
257-535400 Publications 1,969 2,966 2,450 54 2,400 2,450 ____________
257-535500 Training/Travel 66,845 72,761 73,500 44,261 72,000 91,500 ____________
257-535510 Meeting Expenses 3,475 2,854 2,940 2,935 3,500 5,000 ____________
257-535600 Professional Certification 7,535 4,013 7,840 6,972 7,840 10,000 ____________
TOTAL Staff Support 174,585 161,975 222,973 126,672 221,490 245,174
XXXXXXX
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8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 35
PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PUBLIC SAFETY
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance
257-537800 Community Outreach 21,575 9,198 40,227 22,979 40,227 30,000 ____________
TOTAL City Assistance 21,575 9,198 40,227 22,979 40,227 30,000
Professional Services
257-541300 Other Professional Services 73,052 43,634 72,328 27,954 70,000 70,000 ____________
TOTAL Professional Services 73,052 43,634 72,328 27,954 70,000 70,000
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
257-551400 Minor & Other Equip Maint ( 457) 0 1,470 214 1,250 750 ____________
257-551800 Other maintenance agreement 27,234 43,472 39,200 27,587 39,200 75,795 ____________
257-551810 Maintenance Agr. - Radios 12,320 13,020 18,698 10,180 18,000 18,698 ____________
257-551900 Construction 14,764 371 24,500 0 24,500 24,500 ____________
TOTAL Maintenance Services 53,861 56,863 83,868 37,981 82,950 119,743
Other Costs
257-554200 Deployment-Reimb-TIFMAS 6,895 66,977 9,800 48,439 50,000 10,000 ____________
TOTAL Other Costs 6,895 66,977 9,800 48,439 50,000 10,000
Debt Service ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing
257-561200 Lease/Purchase Payments 0 38,745 26,460 28,055 28,055 26,720 ____________
TOTAL Rental/Leasing 0 38,745 26,460 28,055 28,055 26,720
Operating Equipment
257-571000 Furniture & Fixtures 15,861 6,903 7,840 167 7,840 15,000 ____________
257-571200 Vehicles & Access. LESS $5,00 76,281 10,645 16,990 7,548 16,500 9,800 ____________
257-571300 Computer & Periphe. < $5000 15,961 4,059 10,182 609 10,182 7,840 ____________
257-571310 Computer Software 11,894 4,420 7,840 1,836 3,000 7,840 ____________
257-571400 Communication Equip LESS $500 158,950 8,561 9,800 3,678 9,800 9,800 ____________
257-571600 Police/Fire/Medical Equipment 49,371 28,855 69,480 9,009 69,000 53,900 ____________
257-571800 Equipment under $5,000 13,182 11,818 4,900 3,066 4,900 4,900 ____________
TOTAL Operating Equipment 341,500 75,261 127,032 25,914 121,222 109,080
Capital Outlay
257-581200 Vehicles & Access. Over $5,00 35,924 94,384 293,045 0 293,045 324,500 ____________
257-581400 Communication Equip Over $500 163 0 95,904 5,065 95,900 55,000 ____________
257-581600 Donation-Expense 457 ( 2,137) 1,000 0 0 0 ____________
257-581800 Equipment Over $5,000 49,865 0 98,500 9,690 98,500 30,000 ____________
TOTAL Capital Outlay 86,409 92,247 488,449 14,755 487,445 409,500
________________________________________________________________________________________________________________________________________
TOTAL FIRE RESCUE 6,559,780 7,029,410 7,653,804 5,514,188 7,408,602 8,385,016
XXXXXXX
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DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT
DIVISION: 258 BUILDING INSPECTIONS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and
inspections for various residential and commercial construction projects. The
Division is responsible for maintaining health, safety, and welfare through professional review of building plans, permits and performing inspections to
ensure consistency of the City’s adopted building codes and ordinances. Staff works closely with citizens, contractors, builders, developers, and other City
Departments to assist in creating an attractive and safe community.
GOALS AND OBJECTIVES
• Strive to provide superior customer service through courteous and
professional relationships with the community.
• Continue to train counter staff to interpret building code regulations with
the goal to successfully guide customers through the permit and
inspection process.
• Promote and educate contractors and citizens on the CityView software
which has streamlined the process and provides transparency on
construction projects.
• Continue to make website improvements to help educate the public on the
permitting process, inspection process and online payment process.
• Continue to provide a high level of professional services to the varied stakeholders served, including builders, developers, landowners,
neighborhood groups, business owners, appointed officials and Council
members, and citizens of the community.
• Promote continuous staff development and cross training to improve
efficiency and customer service by increasing the technical knowledge of
staff.
• Raise awareness of Building Safety Month through education and activities.
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INSPECTIONS
• Implement CityView Virtual Inspections which will improve the timeliness of
some inspections and provide for better records.
ACCOMPLISHMENTS
• Successfully implemented CityView a new permitting/planning/Code Enforcement software which has improved the service to customers, transparency, and efficiency on all development projects.
• Focus on training opportunities for staff. Staff attended various continuing
education classes virtually related to building code regulations, the Master Exam Prep Class for Plumbing, Coaching and Teambuilding Skills for Managers and Supervisors, ADA Accessibility Training, various webinars for inspector training, and training.
• Updated the website with the implementation of the CityView software related to permits, inspections, code complaints, and items related to construction projects.
• Promoted the yearly program to raise awareness for Building Safety Month which included safety tips on the city social media site and an article in the Schertz Magazine as well as meet and greets at Lowe’s.
• Implemented the new CityView customer portal which is a one stop shop for contractor and citizen communications for submitting permits, make payments, request online inspections.
• Continued to provide flexibility in meeting types by offering in-person or virtual meetings through Microsoft Teams to continue daily business with contractors and developers.
• Increased the use of the Residential Video Inspection Program which allows residents, contractors, and the city inspectors the ability to conduct virtual inspections on certain building projects.
ORGANIZATIONAL CHART
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INSPECTIONS
INSPECTIONS 2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Dir. of Planning & Comm. Dev. 1 1 1 1
Administrative Assistant 1 1 1 1
Chief Building Official 1 1 1 1
Plans Examiner 1 1 2 2
Building Inspector 5 5 5 5
Permit Technician 2 2 3 3
Development Specialists 1 1 1 1
TOTAL POSITIONS 12 12 14 14
City Manager
Duputy City
Manager
Planning &
Community
Development
Planning &
Zoning Inspections Neighborhood
Services
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INSPECTIONS
PERFORMANCE INDICATORS
Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
New Residential Construction 286 186 150 150
New Commercial Construction 15 23 16 16
Reroof Permits 302 533 400 400
Accessory/Temporary Building Permits 39 38 100 100
Deck/Patio Permits 105 96 190 190
Sign Permits 96 50 50 50
Other Permits 1,701 1,202 3,090 3,090
Mechanical Permits 688 566 500 500
Electric Permits 700 378 225 225
Plumbing Permits 1,122 437 750 750
Total Permit/License/Fee Revenue $1,960,572 $1,943,766 $2,571,494 $2,571,494
Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Standard Inspections (i.e. framing) and Re-
Inspections
12,538 10,809 13,302 12,000
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Personnel $884,169 $923,679 $1,012,201 $1,237,876
Supplies 2,548 2,116 3,228 4,560
Utility Services 5,659 6,385 6,000 7,200
Operations Support 176 31 833 850
Staff Support 20,210 20,765 45,497 49,025
Professional Services 32,988 57,900 58,000 70,000
Operating Equipment 1,202 571 10,005 900
Capital Outlay 27,381 0 43,750 0
Total $974,333 $1,011,446 $1,179,514 $1,370,411
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INSPECTIONS
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget increases 16.2% from the FY 2022-23 year-end estimate
with the anticipated wage adjustments.
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8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 36
PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PUBLIC SAFETY
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
INSPECTIONS
===========
Personnel Services
258-511110 Regular 609,349 629,928 735,923 562,207 691,390 847,516 ____________
258-511120 Overtime 6,418 12,111 12,179 8,001 12,179 13,312 ____________
258-511210 Longevity 11,506 11,692 11,710 11,888 11,888 13,075 ____________
258-511230 Certification Allowance 1,781 2,700 2,116 2,685 2,210 2,738 ____________
258-511310 FICA - Employer 46,519 48,098 58,249 43,155 54,902 67,021 ____________
258-511350 TMRS-Employer 101,286 105,600 124,798 91,154 114,934 146,372 ____________
258-511410 Health-Employer 105,488 111,534 144,722 89,454 121,327 145,728 ____________
258-511500 Workers' Compensation 1,822 2,015 2,053 3,770 3,371 2,114 ____________
TOTAL Personnel Services 884,169 923,679 1,091,750 812,314 1,012,201 1,237,876
Supplies
258-521000 Operating Supplies 569 813 1,274 874 1,274 1,000 ____________
258-521100 Office Supplies 1,034 820 582 343 582 2,400 ____________
258-521300 Motor Vehicle Supplies 322 241 882 99 882 660 ____________
258-521600 Equip Maint Supplies 623 242 490 475 490 500 ____________
TOTAL Supplies 2,548 2,116 3,228 1,791 3,228 4,560
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services
258-533500 Vehicle Fuel 5,659 6,385 8,232 5,830 6,000 7,200 ____________
TOTAL Utility Services 5,659 6,385 8,232 5,830 6,000 7,200
Operations Support
258-534200 Printing & Binding 176 31 833 217 833 850 ____________
TOTAL Operations Support 176 31 833 217 833 850
Staff Support
258-535100 Uniforms 5,279 4,675 8,722 3,142 8,722 11,000 ____________
258-535300 Memberships 285 280 750 50 750 725 ____________
258-535400 Publications 2,225 2,128 2,352 599 2,352 2,400 ____________
258-535500 Training/Travel Staff 7,965 9,718 26,935 10,662 26,935 33,000 ____________
258-535510 Meeting Expenses 799 1,868 1,862 859 1,862 1,900 ____________
258-535600 Professional Certification 3,657 2,096 4,876 1,598 4,876 0 ____________
TOTAL Staff Support 20,210 20,764 45,497 16,910 45,497 49,025
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
XXXXXXX
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8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 37
PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PUBLIC SAFETY
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services
258-541300 Other Consl/Prof Services 32,988 57,900 68,600 4,950 58,000 70,000 ____________
TOTAL Professional Services 32,988 57,900 68,600 4,950 58,000 70,000
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
258-571000 Furniture & Fixtures 1,202 571 6,407 7,005 7,005 900 ____________
258-571300 Computer & Periphe. < $5,000 0 0 3,000 300 3,000 0 ____________
TOTAL Operating Equipment 1,202 571 9,407 7,305 10,005 900
Capital Outlay
258-581200 Vehicles & Access. Over $5,00 27,381 0 43,750 0 43,750 0 ____________
TOTAL Capital Outlay 27,381 0 43,750 0 43,750 0
________________________________________________________________________________________________________________________________________
TOTAL INSPECTIONS 974,332 1,011,446 1,271,297 849,316 1,179,514 1,370,411
XXXXXXX
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DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT
DIVISION: 259 Neighborhood Services
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Neighborhood Services Division works with the community to engage, educate, protect and promote the health, safety and keep Schertz a beautiful place to live. The Division is committed to providing outstanding service in order to help revitalize and enhance the community by performing inspections and
providing services to create a sense of community and by promoting regular
maintenance on residential and commercial properties. The Neighborhood Services Division – Environmental Health focuses on inspection services to promote public health and uses health safety best
practices to ensure compliance with state and local health codes to include, but
not limited to, food establishments, all public and semi-public aquatic facilities, and responds to complaints and concerns.
GOALS AND OBJECTIVES
• Build a sense of community by closing gaps between needs and
resources.
• Help increase a feeling of safety through proactive property maintenance
inspections.
• Fostering collaborative partnerships between neighbors through our Good
Neighbor Program and practices.
• Encourage and improve property maintenance in residential and
commercial areas through proactive engagement.
• Build additional service programs to support the community.
• Work hand-in-hand with community stakeholders to increase and maintain
a high quality of life by increasing our property maintenance program.
• Provide and seek interdepartmental assistance to support the community
needs working alongside Planning, Building Inspections, Public Works,
Parks, Police and Library.
• Seek grants to support community programs.
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NEIGHBORHOOD SERVICES
• Continue to work on promoting division programs through social media,
community events and attending HOA meetings.
ACCOMPLISHMENTS
• Successfully worked with the Love Where You Live volunteers to help
over 160 residents to remediate code violations.
• Worked with Public Affairs to brand the Division and post programs on
social media including reels and testimonial videos.
• Attended public events such as Healthy Home event and Moving on Main
to help build relationships with the community.
• Connected residents with community resources for a major home repair.
• Increased division presence in the community earning trust and improving
our accessibility to support residents in property maintenance projects.
• Created a community tool shed with the assistance of SACADA grant
which added to the tool shed inventory.
• Coordinated the Cibolo Creek Clean up event with other jurisdictions on
removing over 20 tons of trash and debris from the watershed within our
community.
• Created the Graffiti Abatement Program (GAP) to address the increase of
graffiti in our city.
• Continue to collaborate with city departments on events to ensure the
health and safety of food vendors and promote the Neighborhood
Services Department.
ORGANIZATIONAL CHART
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NEIGHBORHOOD SERVICES
NEIGHBORHOOD
SERVICES
2020-21
Actual
2021-22 Actual 2022-23 Estimate 2023-24 Budget
Neighborhood Services
Manager 1 1 1 1
Neighborhood Services Specialists 0 0 1 1
Code Enforcement Officer 3 3 3 3
Sanitarian 1 1 1 1
TOTAL POSITIONS 5 5 6 6
City Manager
Deputy City
Manager
Planning &
Community
Development
Planning &
Zoning Inspections Neighborhood
Services
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NEIGHBORHOOD SERVICES
PERFORMANCE INDICATORS
Workload/Output
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Code Enforcement Cases NA 3,002 3,400 3,800 Other Permit
(food/foster/pool)
NA
215 215 230 Health Inspections NA 265 280 290
Budget
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Personnel NA $326,231 $371,966 $444,238
Supplies NA 4,568 9,289 9,950
Utility Services NA 4,853 6,000 6,500
Operations Support NA 31 1,500 1,700
Staff Support NA 14,051 29,061 33,100
Professional Services NA 0 1,225 2,450
Maintenance Services NA 9,025 24,700 30,000
Operating Equipment NA 1,159 6,456 450
Capital Outlay NA 0 76,000 0
Total NA $359,918 $526,197 $528,388
PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 0.4% from the FY 2022-23 year-end estimate.
Fewer capital purchases almost offset the anticipated wage adjustments.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PUBLIC SAFETY
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NEIGHBORHOOD SERVICES
=====================
Personnel Services
259-511110 Regular 0 229,018 249,371 219,716 258,228 305,443 ____________
259-511120 Overtime 0 2,535 6,910 4,399 6,910 7,778 ____________
259-511210 Longevity 0 1,480 1,886 2,145 2,145 1,896 ____________
259-511220 Clothing Allowance 0 1,469 0 0 0 0 ____________
259-511230 Certification Allowance 0 2,025 1,445 1,775 1,950 1,445 ____________
259-511310 FICA - Employer 0 17,387 20,280 16,807 20,596 24,173 ____________
259-511350 TMRS-Employer 0 41,502 43,450 34,888 43,118 52,794 ____________
259-511410 Health-Employer 0 29,506 43,891 28,626 36,827 49,677 ____________
259-511500 Worker' Compensation 0 1,310 970 2,192 2,192 1,032 ____________
TOTAL Personnel Services 0 326,231 368,203 310,546 371,966 444,238
Supplies
259-521000 Operating Supplies 0 1,027 873 589 1,023 1,300 ____________
259-521040 Operating Supplies-Creek Clea 0 0 5,375 4,746 5,375 5,500 ____________
259-521100 Office Supplies 0 976 930 152 980 1,200 ____________
259-521300 Motor Vehicle Supplies 0 447 1,176 57 1,176 850 ____________
259-521600 Equip Maint Supplies 0 2,118 735 385 735 1,100 ____________
TOTAL Supplies 0 4,568 9,089 5,929 9,289 9,950
Utility Services
259-533500 Vehicle Fuel 0 4,853 8,624 3,801 6,000 6,500 ____________
TOTAL Utility Services 0 4,853 8,624 3,801 6,000 6,500
Operations Support
259-534200 Printing & Binding 0 31 3,351 93 1,500 1,700 ____________
TOTAL Operations Support 0 31 3,351 93 1,500 1,700
Staff Support
259-535100 Uniforms 0 5,053 6,076 3,310 6,076 7,300 ____________
259-535300 Memberships 0 275 441 400 441 1,100 ____________
259-535400 Publications 0 0 980 248 980 1,200 ____________
259-535500 Training/Travel 0 6,818 16,319 10,008 18,719 22,500 ____________
259-535510 Meeting Expenses 0 947 980 421 980 1,000 ____________
259-535600 Professional Certification 0 958 1,865 553 1,865 0 ____________
TOTAL Staff Support 0 14,051 26,661 14,940 29,061 33,100
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
XXXXXXX
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8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 39
PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PUBLIC SAFETY
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services
259-541300 Other Consl/Prof Services 0 0 2,450 0 1,225 2,450 ____________
TOTAL Professional Services 0 0 2,450 0 1,225 2,450
Maintenance Services
259-551700 Abatement/Lot Cleaning 0 9,025 14,700 2,214 14,700 15,000 ____________
259-551750 Abatement-Graffiti 0 0 10,000 7,367 10,000 15,000 ____________
TOTAL Maintenance Services 0 9,025 24,700 9,581 24,700 30,000
Operating Equipment
259-571000 Furniture & Fixtures < $5,000 0 285 2,869 2,922 2,922 450 ____________
259-571300 Computer & Periphe. < $5,000 0 0 3,550 3,534 3,534 0 ____________
259-571800 Equipment Less $5,000 0 874 0 0 0 0 ____________
TOTAL Operating Equipment 0 1,159 6,419 6,456 6,456 450
Capital Outlay
259-581200 Vehicles & Access. Over $5,00 0 0 76,000 0 76,000 0 ____________
TOTAL Capital Outlay 0 0 76,000 0 76,000 0
________________________________________________________________________________________________________________________________________
TOTAL NEIGHBORHOOD SERVICES 0 359,918 525,496 351,347 526,197 528,388
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC SAFETY 17,489,515 18,633,808 21,204,743 15,301,459 20,671,256 23,553,629
XXXXXXX
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DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION The Street Division provides high quality essential services in design, construction,
inspection, and renovation of streets to provide safe and sustainable transportation
infrastructure. The Streets division’s service-oriented focus is to offer innovative customer service while being fiscally sustainable, the division evaluates affordable and efficient options for providing street maintenance service, including support for community service opportunities.
GOALS AND OBJECTIVES
• Apply preventative maintenance strategies to extend the life of City streets
and reduce unscheduled maintenance.
• Plan, design, construct, inspect, operate, and maintain traffic functions including traffic control devices, crosswalk signals, street resurfacing and
rehabilitation, streetlights, street signs, street sweeping and street
pavement markings.
• Emphasize safety to reduce preventable accidents.
• Provide proactive services such as traffic counts and speed information on specific streets as requested to improve community traffic conditions and safety.
• Develop and execute a systems management approach to street maintenance plans, pothole patching, crack sealing, and sidewalk repair/construction.
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PUBLIC WORKS-STREETS
ORGANIZATIONAL CHART
STREETS 2020-21 Actual 2021-22
Actual
2022-23
Estimate
2023-24
Budget
Director 1 1 1 1
Assistant Director 1 1 1 0
Streets/Drainage
Manager 1 1 1 1
Street Superintendent 1 1 1 1
Street Supervisor 1 1 1 1
Street Worker II 5 5 5 5
Street Worker I 7 7 7 7
Traffic Signal & Sign
Technician 2 2 2 2
TOTAL POSITIONS 17 17 17 16
PERFORMANCE INDICATORS
Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Street Sweeping hours 2173 1624 1900 1900
Number of signs produced 1207 1100 1100 1250
Quantity of asphalt purchased (tons) 482 1565 500 1600
Special projects (Hours) 1433 692 700 750
City
Manager
Deputy City
Manager
Public
Works
Streets Water &
Sewer Drainage
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PUBLIC WORKS-STREETS
Street centerline miles 165 172 180 185
Efficiency
2020-21
Actual
2020-21
Actual
2021-22
Estimate
2023-24
Budget
Annual cost to operate street sweepers (operators and fuel) 120,500 120,500 125,000 135,000
Cost per ton of asphalt 45 45 65 75
Approved daily budget expenditures for operation 5,583 5,583 8,165 9,630
Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Hours spent on roadway maintenance 3788 4757 2400 5000
Budget
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Personnel $815,232 $815,232 $1,012,792 $1,107,287
Supplies 100,222 100,222 157,950 178,850
City Support 133 133 6,000 5,880
Utility Services 188,189 188,189 195,000 196,000
Staff Support 18,944 18,944 22,200 22,050
Professional Services 12,495 12,495 16,000 30,380
Maintenance Services 213,778 213,778 485,500 725,790
Rental/Leasing 2,612 2,612 5,000 4,900 Operating Equipment 30,581 30,581 6,000 6,370 Capital Outlay 31,623 31,623 160,975 310,000
Total $1,413,809 $1,413,809 $2,067,417 $2,587,507
PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 25.2% from the FY 2022-23 year-end estimate. Personnel increases with anticipated wage adjustments while staff has
engaged contractors to resurface streets for the next year. Also being purchased
is a asphalt lay down machine and a new truck.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PUBLIC ENVIRONMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
STREETS
=======
Personnel Services
359-511110 Regular 513,176 619,433 712,687 505,044 615,450 757,045 ____________
359-511120 Overtime 15,870 16,292 18,192 13,694 18,192 18,717 ____________
359-511210 Longevity 12,628 18,070 18,628 19,979 18,341 14,068 ____________
359-511230 Certification Allowance 1,985 3,116 2,873 2,416 2,835 1,724 ____________
359-511310 FICA - Employer 40,486 48,988 56,290 40,770 50,094 59,273 ____________
359-511350 TMRS-Employer 90,140 107,865 123,059 83,625 104,869 132,016 ____________
359-511410 Health-Employer 119,622 130,197 152,310 101,643 137,108 167,787 ____________
359-511500 Workers' Compensation 21,325 23,541 23,248 44,047 39,381 22,596 ____________
TOTAL Personnel Services 815,232 967,503 1,107,287 811,218 986,270 1,173,226
Supplies
359-521000 Operating Supplies 3,791 3,650 3,675 1,673 3,675 3,900 ____________
359-521050 Operating Supplies-Sign 27,714 47,361 58,800 22,665 58,800 85,000 ____________
359-521052 Operating Supplies-Dept Sign 0 4,991 9,800 1,310 9,800 10,780 ____________
359-521055 Operating Supplies-StreetMain 65,470 66,131 88,200 62,478 88,200 105,750 ____________
359-521100 Office Supplies 179 818 3,675 1,843 3,675 3,675 ____________
359-521200 Medical/Chem Supplies 1,980 1,725 4,900 2,964 4,900 6,900 ____________
359-521300 Motor Veh. Supplies 1,087 2,557 9,800 4,689 9,800 10,000 ____________
TOTAL Supplies 100,222 127,233 178,850 97,621 178,850 226,005
City Support Services
359-532800 EMPLOYEE APPRECIATION EVENTS 133 3,772 5,880 2,305 5,880 6,500 ____________
TOTAL City Support Services 133 3,772 5,880 2,305 5,880 6,500
Utility Services
359-533200 Electric Utility Service 149,738 174,545 137,200 126,263 175,000 192,500 ____________
359-533410 Water Utility Service 144 0 0 0 0 0 ____________
359-533500 Vehicle Fuel 38,307 56,267 58,800 34,637 58,800 60,000 ____________
TOTAL Utility Services 188,189 230,811 196,000 160,900 233,800 252,500
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Staff Support
359-535100 Uniforms 12,447 12,841 14,210 7,349 14,210 11,400 ____________
359-535500 Training/Travel 5,279 10,736 7,840 5,550 7,840 10,500 ____________
359-535510 Meeting Expenses 1,141 414 0 0 0 500 ____________
359-535600 Professional Certification 77 0 0 0 0 0 ____________
TOTAL Staff Support 18,944 23,991 22,050 12,898 22,050 22,400
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PUBLIC ENVIRONMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
359-541310 Contractual Services 12,495 49,232 30,380 2,535 30,380 30,380 ____________
TOTAL Professional Services 12,495 49,232 30,380 2,535 30,380 30,380
Maintenance Services
359-551400 Minor & Other Equip Maint 316 0 490 47 490 1,250 ____________
359-551600 Outsourced Street Maintenance 213,462 238,256 642,000 502 642,000 650,000 ____________
359-551650 Sidewalk Maintenance 0 85,928 83,300 19,680 83,300 90,000 ____________
TOTAL Maintenance Services 213,778 324,184 725,790 20,229 725,790 741,250
Debt Service ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing
359-561100 Rental-Equipment 2,612 4,285 4,900 848 4,900 6,000 ____________
TOTAL Rental/Leasing 2,612 4,285 4,900 848 4,900 6,000
Operating Equipment
359-571000 Furniture & Fixtures 236 112 1,470 0 1,470 2,000 ____________
359-571200 Vehicles & Access under $5,00 1,190 0 0 0 0 0 ____________
359-571750 Street Crossing Minor Imprvmn 22,517 28,337 0 12,415 12,415 0 ____________
359-571800 Equipment under $5,000 6,638 7,098 4,900 1,611 4,900 4,900 ____________
TOTAL Operating Equipment 30,581 35,547 6,370 14,026 18,785 6,900
Capital Outlay
359-581200 Vehicles & Access. Over $5,00 31,623 0 51,250 0 75,000 0 ____________
359-581800 Equipment Over $5,000 0 160,045 258,750 275,245 280,000 255,000 ____________
TOTAL Capital Outlay 31,623 160,045 310,000 275,245 355,000 255,000
________________________________________________________________________________________________________________________________________
TOTAL STREETS 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC ENVIRONMENT 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161
XXXXXXX
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DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Parks, Recreation, and Community Services department oversees the
maintenance and management of approximately 438 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed
maintenance contracts, and oversight of athletic field maintenance by sports
associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community-wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks
and Recreation Advisory Board, community surveys, and community meetings. It plans and implements over 50 special events, recreation programs, and parades. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special Events Fund. In addition, the Director oversees and manages the contracts with
the YMCA of Greater San Antonio for the staffing and programming of the Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center, and the outdoor pool at Pickrell Park.
GOALS AND OBJECTIVES
• Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community.
• Implement the on-going Parks and Open Space Master Plan recommendations and priorities to keep pace with the needs of an expanding community.
• Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings.
• Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high-quality parks and recreational facilities, swimming pools, and senior center.
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PARKS, RECREATION AND COMMUNITY SERVICES
• Continue to expand our internal, recreation services program through our Music & Movies in the Park series, restructuring of our established special
events, and introduction of more adult-oriented sports opportunities.
• Continue to expand our nature park educational opportunities through more organized, structured site tours and programming accomplished through
partnerships with the Friends of Crescent Bend Nature Park, members of the local birding community, and the local school district (SCUCISD).
ORGANIZATIONAL CHART
PARKS, RECREATION &
COMMUNITY SERVICES
2020-21 Actual 2021-22
Actual
2022-23
Estimate
2023-24
Budget
Director of Parks, Recreation & Community Services 1 1 1 1
Administrative Assistant 1 1 1 1
Recreation Coordinator 0 0 1 1
Parks Manager 1 1 1 1
Park Maintenance Crew Supervisor 1 1 1 1
Park Maintenance
Technician I 5 5 8 8
Park Worker I, Part Time 1 1 1 1
Seasonal Park Workers 1 1 1 1
Recreation Manager 1 1 1 1
Recreation Specialist 1 1 1 1
TOTAL POSITIONS 13 13 17 17
City Manager
Assistant City
Manager
Development
Parks, Recreation, and
Community Services
Pools Event Facilities
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PARKS, RECREATION AND COMMUNITY SERVICES
PERFORMANCE INDICATORS
Workload/Outputs 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Total Acres of Park Land Managed 425.31 425.31 438.97 438.97 Total Acres of City Campuses Managed 36.03 36.03 36.03 36.03
Total Acres of Land Managed Per FTE 76.89 76.89 79.17 79.17 Total Miles of Trails Managed 25 25 25 25.6 Special Events, Programs & Parades 50 49 81 100
Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Acres of Contractual Mowing 119.40 123.09 123.09 123.09 Acres of Athletic Association Maintenance 70.02 70.02 70.02 70.02 Hours of Volunteer Service 800 500 543 500 Hours of Athletic Association Service 1,200 1,200 1,200 1,200
Effectiveness
2020-21
Actual
2021-22
actual
2022-23
Estimate
2023-24
Budget
Cost Benefit for Athletic Association Field Maintenance $550,000 $550,000 $550,000 $550,000
Cost Benefit for Volunteer Hours $12,000 $12,000 $12,000 $12,000 Special Event Attendance 15,000 23,000 25,847 26,000 Program Participants 370 370 859 1,000
League Participants 320 320 461 500
Youth Sports Registrations
(BVYA & SYSA) 3,800 3,800 3,800 3,800
Budget 2020-21 Actual 2020-21 Actual 2021-22 Estimate 2022-23 Budget
Personnel $669,997 $729,138 $986,615 $1,112,260 Supplies 122,154 98,309 122,268 94,680
City Support Services 153,879 167,763 194,664 194,300
Utility Services 260,988 246,900 250,880 276,000
Operations Support 1,049 1,044 980 1,000
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PARKS, RECREATION AND COMMUNITY SERVICES
Staff Support 15,958 18,938 23,638 25,819
Professional Services 146,145 149,267 214,107 194,987 Maintenance Services 76,649 12,985 13,785 17,400
Rental/Leasing 10,038 7,007 9,800 10,000
Operating Equipment 52,345 33,792 72,715 73,015
Capital Outlay 152,667 128,377 478,154 385,000
Total $1,661,869 $1,593,522 $2,367,606 $2,384,461
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget will increase 0.7% from the FY 2022-23 year-end estimate. Personnel increases from the anticipated wage adjustment is mostly offset by fewer park improvements with the completion of existing projects.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PARKS & RECREATION
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PARKS
=====
Personnel Services
460-511110 Regular 440,047 478,242 632,489 520,795 645,083 718,635 ____________
460-511120 Overtime 19,562 22,929 26,866 21,200 26,000 28,495 ____________
460-511210 Longevity 3,208 5,140 2,318 3,560 3,560 3,662 ____________
460-511230 Certification Allowance 4,337 6,243 4,740 4,039 4,133 6,291 ____________
460-511310 FICA - Employer 34,462 37,932 50,973 40,771 51,926 57,905 ____________
460-511350 TMRS-Employer 74,854 83,669 106,803 83,826 108,706 123,776 ____________
460-511410 Health-Employer 88,767 89,582 143,450 100,199 138,173 165,332 ____________
460-511500 Workers' Compensation 4,760 5,400 8,173 10,076 9,034 8,164 ____________
TOTAL Personnel Services 669,997 729,138 975,812 784,466 986,615 1,112,260
Supplies
460-521000 Operating Supplies 34,029 33,037 32,095 29,612 41,000 34,000 ____________
460-521100 Office Supplies 2,038 2,078 1,470 2,241 2,500 3,000 ____________
460-521200 Medical/Chem Supplies 3,254 6,194 4,018 3,638 4,018 6,500 ____________
460-521300 Motor Vehicle Supplies 532 1,381 490 1,061 1,380 1,500 ____________
460-521310 Landscaping Supplies-Parks 38,610 21,887 18,130 18,311 18,130 26,180 ____________
460-521315 Landscaping Supplies-Campus 32,273 28,328 22,050 14,855 22,050 14,000 ____________
460-521400 Plumbing Supplies 11,208 5,007 32,700 4,845 32,700 9,000 ____________
460-521610 Building Maintenance Supplies 211 397 490 302 490 500 ____________
TOTAL Supplies 122,154 98,309 111,443 74,865 122,268 94,680
City Support Services
460-532601 Holidazzle 54,351 34,137 34,300 35,435 35,435 36,000 ____________
460-532604 4th of July Jubilee 47,254 42,445 34,300 33,694 45,000 45,000 ____________
460-532619 Schertz Young Leaders 2,142 7,411 9,800 6,832 6,699 10,000 ____________
460-532620 Sweetheart Scholarships 4,000 4,500 4,410 2,094 8,500 3,000 ____________
460-532626 Other Events 25,370 65,872 76,578 70,490 78,000 78,000 ____________
460-532629 MOVING ON MAIN 13,964 10,519 11,760 11,920 12,030 12,300 ____________
460-532800 Music, Movies in the Park 6,798 2,880 9,800 5,102 9,000 10,000 ____________
TOTAL City Support Services 153,879 167,763 180,948 165,567 194,664 194,300
Utility Services
460-533200 Electric Utility Service 74,419 86,562 74,480 62,354 74,480 76,000 ____________
460-533410 Water Utility Service 174,257 137,702 156,800 135,889 156,800 175,000 ____________
460-533500 Vehicle Fuel 12,312 22,637 19,600 15,689 19,600 25,000 ____________
TOTAL Utility Services 260,988 246,900 250,880 213,932 250,880 276,000
Operations Support
460-534100 Advertising 927 831 980 705 980 1,000 ____________
460-534800 Temporary Empl. Services 123 213 980 0 0 0 ____________
TOTAL Operations Support 1,049 1,044 1,960 705 980 1,000
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PARKS & RECREATION
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Staff Support
460-535100 Uniforms 7,519 6,983 7,051 7,304 7,304 9,565 ____________
460-535300 Memberships 1,864 1,913 1,593 2,023 2,023 1,632 ____________
460-535500 Training/Travel 5,401 9,003 9,800 12,811 12,811 13,122 ____________
460-535510 Meeting Expenses 1,175 1,039 833 1,422 1,500 1,500 ____________
TOTAL Staff Support 15,958 18,938 19,277 23,561 23,638 25,819
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
460-541300 Other Consl/Prof Services 26,913 11,606 5,880 22,694 25,000 5,880 ____________
460-541310 Contract Services 119,233 137,661 189,107 37,683 189,107 189,107 ____________
TOTAL Professional Services 146,145 149,267 194,987 60,377 214,107 194,987
Maintenance Services
460-551100 Building Maintenance 14,443 2,366 2,450 2,330 2,450 2,500 ____________
460-551400 Minor & Other Equip Maint 7,373 4,674 4,900 4,965 4,965 5,000 ____________
460-551600 Street Maintenance Materials 51,183 0 0 0 0 0 ____________
460-551618 Veteran's Memorial Maint. 3,650 3,199 3,920 2,904 3,920 7,400 ____________
460-551710 Landscaping 0 2,746 2,450 2,071 2,450 2,500 ____________
TOTAL Maintenance Services 76,649 12,985 13,720 12,270 13,785 17,400
Rental/Leasing
460-561100 Rental-Equipment 10,038 7,007 9,800 7,236 9,800 10,000 ____________
TOTAL Rental/Leasing 10,038 7,007 9,800 7,236 9,800 10,000
Operating Equipment
460-571700 Improvements under $5,000 39,194 24,368 58,015 44,696 58,015 58,015 ____________
460-571800 Equipment under $5,000 13,151 9,425 14,700 6,228 14,700 15,000 ____________
TOTAL Operating Equipment 52,345 33,792 72,715 50,924 72,715 73,015
Capital Outlay
460-581200 Vehicles & Access. Over $5,00 0 0 87,500 29,990 87,500 120,000 ____________
460-581700 Improvements Over $5,000 141,028 118,347 376,115 48,071 375,115 250,000 ____________
460-581800 Equipment Over $5,000 11,639 10,030 17,000 15,539 15,539 15,000 ____________
TOTAL Capital Outlay 152,667 128,377 480,615 93,600 478,154 385,000
________________________________________________________________________________________________________________________________________
TOTAL PARKS 1,661,869 1,593,522 2,312,157 1,487,503 2,367,606 2,384,461
XXXXXXX
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DEPARTMENT: PARKS, RECREATION, AND
COMMUNITY SERVICES
DIVISION: 463 POOLS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the
maintenance of swimming facilities, pumping systems, and related aquatic
programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatics Center. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board,
surveys, and community meetings.
GOALS AND OBJECTIVES
• Maintain and develop aquatic programs designed to educate our citizens
and to meet the needs of our expanding community.
• Maintain a high quality of pool maintenance while providing excellent
aquatic recreation and leisure service programs.
• Incorporate management oversight of the Schertz Aquatics Center in order to expand the availability of recreational and health/well-being programming
and provide year-round access to same.
ORGANIZATIONAL CHART
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POOL
PERFORMANCE INDICATORS
Workload/Outputs 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue per year Outdoor Pools $28,275 $25,000 $25,000 $28,500 Days open per year Outdoor Pools 72 72 72 72 Daily Admissions Pickrell Pool $21,545 $22,024 $22,024 $22,000 Total Attendance Pickrell Pool 9,736 11,651 11,651 11,000 Season Pool Pass Sales $6,730 $6,495 $6,495 $4,000 Total Attendance Schertz Aquatics Ctr 78,000 78,000 78,000 78,000
Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Cost per resident for Pool Operations $14.25 $14.25 $14.25 $13.16 (Includes Schertz Aquatics Center
Budget 2020-21 Actual 2021-22 Actual 2021-22 Estimate 2022-23 Budget
Supplies $23,107 $27,389 $27,350 $27,000
Utility Services 22,616 24,788 24,700 25,500
Maintenance Services 490,950 537,096 542,052 542,052
Total $536,674 $589,274 $594,102 $594,552
PROGRAM JUSTIFICATION AND ANALYSIS
City Manager
Assistant City
Manager
Development
Parks, Recreation,
and
Community Services
Pools Event Facilities
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POOL
The FY 2023-24 Budget will remain at the same level with no change in operations.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PARKS & RECREATION
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
SWIM POOL
=========
Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Supplies
463-521000 Operating Supplies 3,806 5,491 4,410 4,198 4,410 5,000 ____________
463-521200 Chem/Med/Lab Supplies 17,459 20,092 17,640 6,629 20,000 19,000 ____________
463-521600 Equip Maint Supplies 1,842 1,805 2,940 649 2,940 3,000 ____________
TOTAL Supplies 23,107 27,389 24,990 11,476 27,350 27,000
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services
463-533200 Electric Utility Service 14,916 17,093 9,800 9,777 17,000 18,000 ____________
463-533410 Water Utility Service 7,701 7,695 6,370 5,636 7,700 7,500 ____________
TOTAL Utility Services 22,616 24,788 16,170 15,413 24,700 25,500
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Staff Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
463-551100 Building Maintenance ( 2) 0 0 0 0 0 ____________
463-551400 Minor & Other Equip Maint 9,418 7,289 9,800 5,385 9,800 9,800 ____________
463-551700 Contract Maintenance 481,534 529,807 529,864 284,983 532,252 532,252 ____________
TOTAL Maintenance Services 490,950 537,096 539,664 290,368 542,052 542,052
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL SWIM POOL 536,674 589,274 580,824 317,257 594,102 594,552
XXXXXXX
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DEPARTMENT: PARKS AND RECREATION DIVISION: 464 EVENT FACILITIES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Under the umbrella of Parks and Recreation, Event Facilities provides a place where guests can celebrate life events such as social or cultural activities. The Event Facilities are centrally located in Schertz for businesses and other organizations to hold meetings, training, and/or other specialized events. This
department handles all aspects of event rental, and in cooperation with other
department’s plans, coordinates and executes each event from start to finish (initial deposit to event feedback).
GOALS AND OBJECTIVES
• Promotes community involvement by attracting public events such as fundraisers, tradeshows/conventions, and performing arts events.
• Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events.
• Promotes relationships with surrounding cities, businesses, organizations, and citizens by offering audio/video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements.
ORGANIZATIONAL CHART
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EVENT FACILITIES
EVENT FACILITIES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Civic Center Manager 1 1 1 1
Civic and Community Centers
Coordinator 1 1 1 1
Event Attendant 2 2 4 4
P/T Event Attendant 2 2 1 1
TOTAL POSITIONS 6 6 7 7
PERFORMANCE INDICATORS
2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget
Number of events booked 837 808 1020 1100
Number of events cancelled 128 137 200 150
Number of facility tours 250 300 300 300
Number of web inquiries answered 126 209 300 150
City Manager
Assistant City
Manager
Parks &
Recreation
Pools Event
Facilities
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EVENT FACILITIES
2020-21 2021-22 2022-23 2023-24
Efficiency Actual Actual Estimate Budget
Revenue 198.771 422,262 390.000 300,000
Comp’d Value 55,000 123,000 38,000 30,000
2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget
Tradeshows/conventions 9 11 15 17
Customer satisfaction Rating 95% 95% 90% 100%
2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget
Personnel Services $216,037 $320,975 $397,610 $421,581
Supplies 5,606 4,361 4,236 4,410
Utility Services 40,363 47,276 63,394 65,779
Operations Support 30,114 2,789 20,000 6,650
Staff Support 2,362 2,894 5,139 5,191
Professional Services 907 0 0 0
Maintenance Services 5,641 4,173 2,450 2,450
Operating Equipment 6,745 12,532 10,780 10,780
Total $307,775 $395,000 $503,609 $576,841
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget will increase 14.5% from the FY 2022-23 year-end estimate for the anticipated wage adjustments.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PARKS & RECREATION
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
EVENT FACILITIES
================
Personnel Services
464-511110 Regular 155,721 222,924 261,922 225,592 277,239 291,357 ____________
464-511120 Overtime 790 5,585 5,558 4,375 5,558 5,884 ____________
464-511210 Longevity 3,467 3,979 6,301 7,033 6,571 6,472 ____________
464-511230 Certification Allowance 0 0 0 50 0 0 ____________
464-511310 FICA - Employer 12,178 17,430 20,926 17,909 22,137 23,215 ____________
464-511350 TMRS-Employer 24,664 37,836 44,834 44,056 46,342 50,701 ____________
464-511410 Health-Employer 18,940 32,929 37,030 28,578 39,275 39,882 ____________
464-511500 Workers' Compensation 277 291 4,012 548 488 4,070 ____________
TOTAL Personnel Services 216,037 320,975 380,583 328,142 397,610 421,581
Supplies
464-521000 Operating Supplies 4,814 3,419 3,136 1,313 3,136 3,136 ____________
464-521050 Ancillary Products 166 375 490 435 450 490 ____________
464-521100 Office Supplies 626 567 784 550 650 784 ____________
TOTAL Supplies 5,606 4,361 4,410 2,298 4,236 4,410
Utility Services
464-533100 Gas Utility Service 696 1,209 1,058 999 1,394 1,058 ____________
464-533200 Electric Utility Service 32,673 40,169 39,200 44,620 50,000 55,000 ____________
464-533410 Water Utility Service 6,429 4,800 6,860 7,552 11,000 8,721 ____________
464-533500 Vehicle Fuel 565 1,099 1,470 763 1,000 1,000 ____________
TOTAL Utility Services 40,363 47,276 48,588 53,935 63,394 65,779
Operations Support
464-534100 Advertising 989 1,409 3,920 0 1,000 1,000 ____________
464-534200 Printing & Binding 1,527 182 1,470 31 500 500 ____________
464-534550 Business Meetings/Networking 0 0 108 0 500 150 ____________
464-534800 Temporary Empl. Services 27,599 1,199 9,800 14,953 18,000 5,000 ____________
TOTAL Operations Support 30,114 2,789 15,298 14,984 20,000 6,650
Staff Support
464-535100 Uniforms 462 1,039 1,470 1,782 1,800 1,500 ____________
464-535300 Memberships 243 249 270 294 294 500 ____________
464-535500 Training/Travel 1,478 1,450 2,891 391 2,800 2,891 ____________
464-535510 Meeting Expenses 179 156 245 168 245 300 ____________
TOTAL Staff Support 2,362 2,894 4,876 2,635 5,139 5,191
Professional Services
464-541300 Professional Services 907 0 0 0 0 0 ____________
TOTAL Professional Services 907 0 0 0 0 0
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
PARKS & RECREATION
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Maintenance Services
464-551800 Other Maintenance Agreements 5,641 4,173 2,450 0 2,450 2,450 ____________
TOTAL Maintenance Services 5,641 4,173 2,450 0 2,450 2,450
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
464-571000 Furniture and Fixtures < $500 1,014 1,682 980 281 980 980 ____________
464-571401 Audio/Visual Equipment 264 0 0 0 0 0 ____________
464-571500 Operating Equipment <$5,000 5,467 10,849 9,800 3,843 9,800 9,800 ____________
TOTAL Operating Equipment 6,745 12,532 10,780 4,124 10,780 10,780
Capital Outlay
464-581200 Vehicles & Access. Over $5,00 0 0 0 0 0 60,000 ____________
TOTAL Capital Outlay 0 0 0 0 0 60,000
________________________________________________________________________________________________________________________________________
TOTAL EVENT FACILITIES 307,775 395,000 466,985 406,118 503,609 576,841
XXXXXXX
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DEPARTMENT: 665 LIBRARY
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Schertz Public Library:
• Supports life-long learning, literacy and recreation by developing and maintaining a wide variety of library materials in print, audiovisual and digital formats for users of all ages;
• Encourages the love of reading and learning by providing story time, special event programs, and various other literacy-based programs for infants, children and teens;
• Enriches the lives of adults by providing instructional and recreational programming in high-interest areas such as Internet usage, computer software, e-
readers and other personal digital devices, health and fitness, financial planning, crafts, and book clubs;
• Provides public access to technology including computers, the Internet, wi-fi and printers, as well as to online employment, business and educational resources;
• Provides answers and information to telephone, email, online chat, and in-person queries;
• Provides meeting and study space to individuals and community groups;
• Provides community outreach for underserved local residents through special programs, and
• Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in PLAN (Partners Library Action Network), a non-profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by
Texas residents. The library’s primary service area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County.
2023-24 GOALS
• Every year the library pursues the following goals:
o Improve the collection and acceptable items-to-customer ratio by adding
titles in a variety of formats. Focus will continue to be on collections with high turnover rates, e.g., bestsellers, DVDs, graphic novels, beginning readers, etc., with an additional focus in FY24 on providing new types of circulating items, e.g., games, activity kits, and read-along audiobooks.
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o Weed the collection according to schedule in order to enhance and update
collections.
o Review and update policies and procedures with an eye toward providing excellent customer-focused service, inclusion, and efficiency in service delivery.
• Specific goals for FY23-24:
o Complete full implementation of in-house laptop circulation program.
o Upgrade catalog search station hardware.
o Purchase additional mobile hot spots to expand hot spot circulation program.
o Replace classroom all-in-one computers with new laptops.
o Add additional fitness and wellness classes to the adult programming schedule.
o Add additional literacy-based and/or STEAM programs for youth and teens to the youth programming schedule.
o Add additional ESL courses throughout the year.
o Continue working on the home-bound initiative with Neighborhood
Services.
o Establish a core collection of circulating Experience Kits for adults and youth.
o Work with IT to research and install a public address system to ensure a smoother deployment of emergency preparedness procedures.
o Purchase an interactive computer table to engage youth in educational,
multi-player games.
o Improve web site navigation and organization for increased engagement and a better user experience.
2022-23 HIGHLIGHTS AND ACCOMPLISHMENTS
Received Texas Municipal Library Directors 2022 Achievement in Excellence Award for demonstrating consistent excellence and outstanding contributions to public library
services within our community. Out of 518 Texas public libraries, only 73 received this award.
Operations and Collections
• Added approximately 9,000 new and replacement items to library’s physical collections and withdrew more than 3,000 dated, worn, lost and damaged items from library’s physical collections.
• Became an Affiliate Library with Family Search for genealogy research.
• Established new core collection of 200 Read-Along audiobooks for children.
• Transitioned in-house use board game collection to a circulating collection.
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• Completed upgrade of PC reservation system to CloudNine for more streamlined patron and guest access to public computers.
• Re-established circulating mobile hot spot program.
• Added Weiss Financial to our electronic resources.
Programming
Programming in FY23 saw a complete return to in-person programming.
• More than 7,600 people attended 334 programs in the first half of FY2023, a 34% increase in attendance over the same timeframe in FY22. Programs included weekly story times, outreach events, health programs, STEM and game programs, genealogy presentations, retirement planning presentations, book clubs, craft sessions, poetry programs, seasonal reading programs, tech help, and tech demonstration programs.
• Tech Help by Appointment program implemented June 2023.
• Began offering weekly math and reading tutoring with the support of certified teacher volunteers.
• Created a revised/simpler summer reading program for Schertz Area Sr.
Center and Forest Ridge Assisted Living Community
• Offered 2 8-week sessions of ESL classes.
• Added strength training and Mindfulness Meditation programs to adult wellness programming.
• Implemented passive programming called Spice Up Your Life kits that contain a small amount of the monthly spice, three recipes, and information about the
spice.
Outreach and Partnerships
• Continued to partner with the Texas State Library to provide service as a Texas Talking Books Program Demo Library.
• Continued to place a bi-weekly rotating children’s book collection in the memory care unit of the Legacy at Forest Ridge Retirement Community.
• Continued to partner with SCUCISD for various programs and activities including Family Night literacy programs, school visits, a program for ALE students, SCUC’s Special Education Resource Fair, the district’s
Bilingual/ESL/LOTE program to provide a family event at the library with over 250 people in attendance. The library also hosts on-the-job training students weekly from Clemens HS.
• Continued partnerships and event participation with other City departments, including Movin’ on Main and the Library’s Discovery Garden with Parks &
Rec; a Hygiene Kit Drive with Neighborhood Services; participation in PD’s homeless intervention committee; tech and reading programs and a Large Print collection at the Schertz Sr. Center; and HR’s Health & Wellness Fair to
promote library resources and services to city employees.
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• Partnered with various organizations to provide programming and services to the community including TexasRxCard for discount medications cards; National Alliance on Mental Illness for programs, workshops and support
groups; AACOG; Texas Medicare Solutions for Medicare programs; Texas Dispute Resolution Center (TDRC) for free legal advice clinics; South Texas Blood and Tissue for a blood drive; Native Plant Society for gardening
program; and YMCA for Story & Swim, Story & Song, and holiday programs.
• Offered 2 8-week parenting workshops in partnership with Boysville and offered monthly Baby & Me story time at Boysville for teen moms in foster care.
• Offered a 6-week afterschool coding program in partnership with iCode Cibolo.
• Offered a Zoom presentation for a Classical Conversations Homeschool Class on internet searching and library databases.
• Partnered with a local dialysis dietician to offer educational programming on self-care management for prevention of chronic kidney disease.
• Partnered with the Legacy at Forest Ridge on our 1st Adopt a Grandparent for the Holidays program.
ORGANIZATION CHART
LIBRARY 2020-21 Actual 2021-22
Actual
2022-23
Estimate
2023-24
Budget
Library Director 1 1 1 1
Librarian 3 3 3 3
Library Technician 2 2 2 2
Library Assistant 3 3 3 3
Library Assistant (20 hours) 7 7 9 9
Library Assistant (10 hours) 2 4 2 2
City Manager
Assistant City
Manager
Library
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Programming Specialist (20
hours) 1
1 2 2
Library Page (10 hours) 2 0 0 0
Temp Part-time Library Clerk
(Unfunded)
0 0 1 1
TOTAL POSITIONS 21 21 23 23
PERFORMANCE INDICATORS
2020-21 2021-22 2022-23 2023-24 Input Actual Actual Estimate Budget
Service population (determined by TSLAC) 116,207 121,698 121,698 125,000 Total Staffing FTE 14.0 14.0 15.0 15.0
Circulation Staffing FTE 9.0 9.0 9.5 9.5 Total Operating Budget $1,040,278 $1,144,684 $1,288,728 $1,386,218 Total Materials Collection 149,956 155,715 160,000 166,000
Registered Borrowers 30,291 29,612 30,000 30,000 Materials Budget $125,472 $129,952 $157,000 $166,000
2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget
Circulation per Capita 2.42 2.95 2.96 2.90 Library Visits per Capita 0.79 1.29 1.58 1.56 Program Attendance per Capita 0.02 0.03 0.12 0.12 Collection Turnover Rate 1.88 2.31 2.25 2.19 Total Circulation 281,659 359,425 360,000 363,000 Total Library Visits 91,291 157,428 192,000 195,000 Total Program Attendance
2020-21 2021-22 2022-23 2023-24 Efficiency Actual Actual Estimate Budget
Cost per Person Served $8.95 $9.41 $10.59 $ Cost per Circulation $3.63 $3.18 $3.58 $
Circulation per Circulation FTE 31,295 39,936 37,895 38,211 2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget
Percentage of Service Population With Library Cards 26.07% 24.33% 24.65% 24.00%
Materials Expenditures per
Capita $1.08 $1.07 $1.29 $1.16
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Materials Expenditures as a Percentage of Operating
Budget (striving for 15% min.) 12.06% 11.35% 12.18% 12.0%
Items per Capita (striving to meet 1.53 items per capita standard) 1.29 1.28 1.31 1.33
2020-21 2021-22 2022-23 2023-24
Budget Actual Actual Estimate Budget
Personnel Services $847,827 $911,988 $991,044 $1,101,378
Supplies 11,347 11,205 18,500 22,500
Utility Services 48,117 63,622 61,600 64,000
Operations Support 2,168 4,808 3,700 5,700
Staff Support 3.655 6,249 7,150 15,740
Professional Services 1,656 2,129 2,194 2,300
Operating Equipment 125,508 144,682 189,540 174,600
Capital Outlay 0 0 15,000 0
Total $1,040,278 $1,144,684 $1,288,728 $1,386,218
PROGRAM JUSTIFICATION AND ANALYSIS The Library FY 2023-24 Budget increases 7.6% from the FY 2022-23 year-end
estimate with the anticipated wage increase. Library materials budget increases
$15,000 and is offset in FY 2023-24 by fewer furniture replacements.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
CULTURAL
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
LIBRARY
=======
Personnel Services
665-511110 Regular 590,588 643,373 702,528 563,504 691,863 786,060 ____________
665-511120 Overtime 288 293 1,053 528 800 1,053 ____________
665-511210 Longevity 14,401 16,817 17,404 18,067 17,664 18,180 ____________
665-511230 Certification Allowance 1,463 2,310 2,471 2,161 2,580 2,471 ____________
665-511310 FICA - Employer 44,426 48,770 55,288 43,542 54,537 61,735 ____________
665-511350 TMRS-Employer 94,463 100,723 109,556 85,524 114,172 125,385 ____________
665-511410 Health-Employer 101,393 98,795 103,786 79,443 107,910 104,801 ____________
665-511500 Workers' Compensation 805 908 1,633 1,694 1,518 1,693 ____________
TOTAL Personnel Services 847,827 911,988 993,719 794,463 991,044 1,101,378
Supplies
665-521000 Operating Supplies 8,930 9,587 15,190 8,987 15,500 19,500 ____________
665-521100 Office Supplies 2,417 1,617 2,940 1,710 3,000 3,000 ____________
TOTAL Supplies 11,347 11,205 18,130 10,697 18,500 22,500
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services
665-533100 Gas Utility Service 2,942 2,552 2,940 2,688 2,600 3,000 ____________
665-533200 Electric Utility Service 33,309 45,398 37,240 32,696 38,000 40,000 ____________
665-533410 Water Utility Service 11,866 15,672 20,580 14,912 21,000 21,000 ____________
TOTAL Utility Services 48,117 63,622 60,760 50,296 61,600 64,000
Operations Support
665-534000 Postage 1,916 2,542 2,940 1,984 2,600 3,000 ____________
665-534200 Printing & Binding 252 2,267 1,078 740 1,100 2,700 ____________
TOTAL Operations Support 2,168 4,808 4,018 2,724 3,700 5,700
Staff Support
665-535100 Uniforms 429 21 392 0 100 440 ____________
665-535200 Awards 0 172 294 159 200 300 ____________
665-535300 Memberships 1,557 1,336 1,357 1,393 1,550 2,000 ____________
665-535500 Training/Travel 1,567 4,700 5,537 4,308 5,000 12,700 ____________
665-535510 Meeting Expenses 103 20 294 249 300 300 ____________
TOTAL Staff Support 3,655 6,249 7,874 6,109 7,150 15,740
Professional Services
665-541365 Courier/Delivery Services 1,656 2,129 2,254 0 2,194 2,300 ____________
TOTAL Professional Services 1,656 2,129 2,254 0 2,194 2,300
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
CULTURAL
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
665-571000 Furniture & Fixtures < $5,000 0 14,730 26,460 1,783 27,000 3,600 ____________
665-571400 Library Materials 125,472 129,952 154,780 115,348 157,540 166,000 ____________
665-571600 Donation-Expense 36 0 9,800 1,257 5,000 5,000 ____________
TOTAL Operating Equipment 125,508 144,682 191,040 118,388 189,540 174,600
Capital Outlay
665-581400 Library Materials Over $5,000 0 0 15,000 0 15,000 0 ____________
TOTAL Capital Outlay 0 0 15,000 0 15,000 0
________________________________________________________________________________________________________________________________________
TOTAL LIBRARY 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218
________________________________________________________________________________________________________________________________________
TOTAL CULTURAL 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218
XXXXXXX
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DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT)
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The Information Technologies Dept. is charged with maintaining, operating and
securing the City’s information assets. These assets form the foundation upon which many of the City’s core operations depend. Therefore, this foundation must be reliable, resilient and responsive. To meet these expectations, the department
focuses daily on customer service, education and planning. The IT department increases the business return on technology investments by creating and managing hardware and software through dedicated planning and alignment. IT is also dedicated to ensuring a great end user experience by
designing, implementing, managing and continually improving our processes.
IT is also tasked to protect the organization and its ability to perform its mission. We accomplish this through a comprehensive security program, managing our data, ensuring efficiency, effectiveness and compliancy. We also strive to deploy
programs designed to engage our staff and citizens in easy and convenient ways.
The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the
successful execution of GIS Services can substantially increase efficiency,
collaboration and empowerment in the decision-making process.
ORGANIZATIONAL CHART
City
Manager
Deputy City
Manager
Internal
Services
Information
Technology
Facility
Services
Fleet
Services
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INFORMATION TECHNOLOGY
INFORMATION
TECHNOLOGY
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Internal Service Director 0 0 0 1
Director 1 1 1 1
Administrative Assistant 1 1 1 1
Senior Systems
Administrator 1 1 1 1
Senior Computer Support Engineer 1 1 1 1
Customer Services Technician I 3 3 3 3
Public Safety Administrator 1 1 1 1
Public Safety Technician 0 0 2 2
GIS Administrator 1 1 1 1
GIS Specialist 1 1 2 2
TOTAL POSITIONS 10 10 13 13
Workload 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Average Annual Work Orders Completed 2,550 3,084 3,200 3,200
Average Monthly Hours to
Complete Work Orders
1.25 1.5 1.25 1.25
Total Projects 45 62 67 67 Average Monthly Project Hours 620 620 750 750
Total Emails Received 1,122,550 1,116,600 1,239,530 1,239,530
Total Sent Good Email 452,550 454,875 475,000 475,000
Total Teams Meetings 1,675 1,452 1,575 1,575
Total Teams Interoffice Chats 14,500 23,450 25,000 25,000
Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
% Work Orders Completed 0-1 Day 46% 46% 45% 55%
% Work Orders Completed 2-3
Days
8% 8% 12% 15%
% Work Orders Completed 4-6 Days 11% 11% 11% 10%
% Work Orders Completed 7-10 Days 7% 7% 9% 5%
%Work Orders Completed >11
Days
28% 28% 23% 15%
Average Number of Days to Work Orders
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INFORMATION TECHNOLOGY
% Time on GIS Specific Projects 52% 52% 53% 55%
% Time on GIS Customer Assistance 8% 8% 9% 17%
% Time on
Training/Conferences
0% 0% 8% 8%
% Time on Non-Department Projects 20% 20% 16% 8%
% Time on Administrative Overhead 20% 20% 14% 12%
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Personnel $847,553 $952,715 $1,056,238 $1,165,654
Supplies 4,351 7,620 8,624 8,800
City Support Services 863,873 998,888 1,133,254 1,218,525
Utility Services 318,226 367,727 399,699 422,000
Staff Support 22,059 43,207 87,941 66,100
Professional Services 118,813 1,406 14,900 15,000
Maintenance Services 9,948 9,639 14,700 3,800
Rental/Leasing 3,477 3,346 3,577 0
Operating Equipment 302,387 268,886 273,808 293,500
Capital Outlay 26,889 0 68,050 162,000
Total $2,517,577 $2,653,434 $3,060,791 $3,355,379
PROGRAM JUSTIFICATION AND ANALYSIS The Information Technology FY 2023-24 Budget increases 9.6% from the FY
2022-23 year-end estimate. The increase is due to the anticipated wage
adjustments, contractual software increases, and new server purchases for police
officers’ virtual terminals.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
INFORMATION TECHNOLOGY
======================
Personnel Services
853-511110 Regular 571,869 631,166 740,579 592,019 716,745 787,825 ____________
853-511120 Overtime 42,071 44,901 38,173 38,874 39,000 40,004 ____________
853-511210 Longevity 9,389 8,414 9,889 10,347 9,639 9,243 ____________
853-511230 Certificate Allowance 0 600 747 150 0 0 ____________
853-511310 FICA - Employer 46,173 50,263 60,356 47,737 58,552 64,006 ____________
853-511350 TMRS-Employer 101,812 122,700 129,312 89,118 122,576 139,788 ____________
853-511410 Health-Employer 75,140 93,460 129,422 79,386 107,700 123,430 ____________
853-511500 Workers' Compensation 1,100 1,211 1,387 2,267 2,026 1,358 ____________
TOTAL Personnel Services 847,553 952,715 1,109,865 859,898 1,056,238 1,165,654
Supplies
853-521100 Office Supplies 2,174 4,136 5,891 3,474 3,430 3,700 ____________
853-521300 Motor Vehicle Supplies 365 13 539 11 539 400 ____________
853-521600 Equip Maint Supplies 1,812 3,471 4,655 2,277 4,655 4,700 ____________
TOTAL Supplies 4,351 7,620 11,085 5,762 8,624 8,800
City Support Services
853-532300 Computer Consulting 8,780 0 9,800 4,130 4,000 5,000 ____________
853-532350 Software Maintenance 0 0 50,000 15,257 50,000 0 ____________
853-532355 Software Maint-City Wide 483,520 513,111 550,298 432,717 550,298 662,000 ____________
853-532360 Software Maint-Dept Specific 337,022 475,277 509,219 333,424 520,000 546,525 ____________
853-532400 Computer Fees & Licenses 34,552 10,500 8,956 7,494 8,956 5,000 ____________
TOTAL City Support Services 863,873 998,888 1,128,274 793,022 1,133,254 1,218,525
Utility Services
853-533300 Telephone/Land Line 40,258 59,095 54,194 56,888 65,000 70,000 ____________
853-533310 Telephone/Cell Phones 93,249 106,965 92,153 91,373 120,000 125,000 ____________
853-533320 Telephone/Air Cards 92,388 100,306 82,670 75,143 101,000 101,000 ____________
853-533330 Telephone/Internet 91,671 100,563 112,899 72,828 112,899 125,000 ____________
853-533500 Vehicle Fuel 660 798 980 701 800 1,000 ____________
TOTAL Utility Services 318,226 367,727 342,896 296,933 399,699 422,000
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Staff Support
853-535100 Uniforms 541 1,351 1,470 1,173 2,100 2,700 ____________
853-535300 Memberships 340 165 490 467 467 1,400 ____________
853-535500 Training/Travel 21,178 41,691 85,374 40,234 85,374 62,000 ____________
TOTAL Staff Support 22,059 43,207 87,334 41,874 87,941 66,100
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services
853-541300 Other Consl/Prof Services 118,813 1,406 4,900 3,664 4,900 15,000 ____________
853-541800 IT Services-Web Design/Maint 0 0 21,070 7,938 10,000 0 ____________
TOTAL Professional Services 118,813 1,406 25,970 11,602 14,900 15,000
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
853-551300 Computer Maintenance 9,948 9,639 14,700 12,083 14,700 0 ____________
853-551800 Other Maintenance Agreements 0 0 0 0 0 3,800 ____________
TOTAL Maintenance Services 9,948 9,639 14,700 12,083 14,700 3,800
Rental/Leasing
853-561200 Lease/Purchase Payments 3,477 3,346 3,577 1,295 3,577 0 ____________
TOTAL Rental/Leasing 3,477 3,346 3,577 1,295 3,577 0
Operating Equipment
853-571000 Furniture & Fixtures 0 1,163 3,637 1,832 1,176 1,500 ____________
853-571300 Computer & Periphe. < $5000 282,527 229,095 222,533 84,359 222,533 237,000 ____________
853-571401 Communication Equip LESS $500 19,860 38,628 36,799 4,565 36,799 40,000 ____________
853-571800 Equipment under $5,000 0 0 13,300 14,041 13,300 15,000 ____________
TOTAL Operating Equipment 302,387 268,886 276,269 104,798 273,808 293,500
Capital Outlay
853-581200 Vehicles & Access. > $5000 26,889 0 0 0 0 0 ____________
853-581300 Computer & Periphe. > $5000 0 0 42,550 22,007 42,550 162,000 ____________
853-581800 Equipment Over $5,000 0 0 20,578 20,578 25,500 0 ____________
TOTAL Capital Outlay 26,889 0 63,128 42,584 68,050 162,000
________________________________________________________________________________________________________________________________________
TOTAL INFORMATION TECHNOLOGY 2,517,577 2,653,434 3,063,098 2,169,850 3,060,791 3,355,379
XXXXXXX
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DEPARTMENT: 866 HUMAN RESOURCES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance,
performance management, employee development and relations, health and
wellness, and policy administration.
GOALS AND OBJECTIVES
• Deliver HR services, programs, and communications that add value for our prospective employees and current employees.
• Compete for top talent with effective recruitment strategies and an efficient recruitment processes.
• Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate.
• Support the talent development of our employees through professional and
career development.
• Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints.
• Ensure our compensation and performance management processes are
designed and executed to align and maximize our people’s performance with the goals of the organization.
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HUMAN RESOURCES
ORGANIZATIONAL CHART
HUMAN RESOURCES
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Director 1 1 1 1
HR Manger 1 1 1 1
Senior Generalist 1 1 1 1
Generalist 1 1 1 1
Human Resources Assistant 1 1 1 1
TOTAL POSITIONS 5 5 5 5
City Manager
Assistant City
Manager
Human
Resources
Purchaseing
& Asset
Management
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HUMAN RESOURCES
PERFORMANCE INDICATORS
Workload/Output Measures 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Total No. of Employees
(Avg.) 430 430 430 460
# Full Time Employees (Avg.) 395 395 380 410
Job Announcements Posted 84 84 110 110
# Applications received 5,288 5,288 5,000 1000 - 3,216 ADP `19 # Full Time Positions Filled 77 77 80 80
# Part Time Positions Filled 11 11 10 10
# Total Turnover 88 88 85 80 # Full Time Turnover 81 81 75 80
# Part Time Turnover 7 7 10 10 # Retirements 6 6 10 12
# FMLA Claims 37 37 40
17 (or
request - 30) # General Training
Courses
15 15 15 15
# of tuition reimbursements 24 24 20 20
2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $451,403 $443,644 $521,222 $576,770 Supplies 1,055 1,197 828 3,860 Human Services 159,426 156,973 156,129 179,850 Operations Support 4,018 3,298 6,209 22,450 Staff Support 33,547 26,374 48,712 51,950 City Assistance 16,430 18,958 17,500 15,000 Professional Services 0 4,126 520 4,500 Operating Equipment 513 0 490 500
Total $666,392 $654,569 $751,611 $854,880
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget will increase 13.7% from the FY 2022-23 year-end
estimate from the anticipated wage increases and adding $20,000 in unused
employee wellness program funds from FY 2022-23 for future use.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
HUMAN RESOURCES
===============
Personnel Services
866-511110 Regular 317,331 297,549 341,027 293,123 363,212 386,498 ____________
866-511120 Overtime 139 481 299 459 299 337 ____________
866-511210 Longevity 4,851 4,872 5,482 5,482 5,482 6,142 ____________
866-511230 Certificate Allowance 1,820 3,015 1,743 2,565 2,990 2,863 ____________
866-511310 FICA - Employer 24,118 22,630 26,646 22,398 28,457 30,262 ____________
866-511350 TMRS-Employer 53,000 50,480 57,089 46,749 59,573 66,091 ____________
866-511410 Health-Employer 41,257 49,289 57,183 44,265 60,418 63,927 ____________
866-511500 Workers' Compensation 430 473 620 885 791 650 ____________
866-511600 Unemployment Compensation 8,457 14,855 20,000 0 0 20,000 ____________
TOTAL Personnel Services 451,403 443,644 510,089 415,926 521,222 576,770
Supplies
866-521000 Operating Supplies 517 500 3,160 129 142 3,160 ____________
866-521100 Office Supplies 537 697 686 530 686 700 ____________
TOTAL Supplies 1,055 1,197 3,846 659 828 3,860
Human Services
866-531100 Pre-employment Check 2,843 2,598 2,450 3,993 4,000 3,000 ____________
866-531150 Interview Expenses 0 1,831 2,450 49 1,500 2,450 ____________
866-531160 COBRA FSA/HSA Adm Services 6,019 6,090 5,880 7,252 8,438 8,400 ____________
866-531170 Broker Services 81,250 75,000 73,500 62,500 75,000 75,000 ____________
866-531200 Medical Co-pay 1,646 2,330 2,940 540 411 3,000 ____________
866-531300 Employee Assistance 9,320 9,421 9,408 7,608 10,030 10,000 ____________
866-531400 Tuition Reimbursement 24,197 15,264 17,640 18,955 17,640 18,000 ____________
866-531500 Employee Wellness Program 20,993 8,116 40,180 15,633 20,000 40,000 ____________
866-531600 Training Classes 13,159 36,323 19,110 13,990 19,110 20,000 ____________
TOTAL Human Services 159,426 156,973 173,558 130,519 156,129 179,850
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support
866-534100 Advertising 2,631 1,938 19,450 3,158 3,878 19,450 ____________
866-534200 Printing & Binding 1,386 1,360 2,940 1,360 2,331 3,000 ____________
TOTAL Operations Support 4,018 3,298 22,390 4,518 6,209 22,450
Staff Support
866-535100 Uniforms 373 360 490 270 490 500 ____________
866-535210 Employee Recognition-Morale 28,417 24,363 27,587 32,329 39,772 40,000 ____________
866-535300 Memberships 2,498 1,217 2,450 1,130 2,450 2,450 ____________
866-535500 Training/Travel 2,258 433 7,840 5,301 6,000 8,000 ____________
866-535510 Meeting Expenses 0 0 0 0 0 1,000 ____________
TOTAL Staff Support 33,547 26,374 38,367 39,029 48,712 51,950
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance
866-537100 Medical Services 16,430 18,958 14,700 16,684 17,500 15,000 ____________
TOTAL City Assistance 16,430 18,958 14,700 16,684 17,500 15,000
Professional Services
866-541300 Other Consl/Prof Services 0 4,126 4,900 520 520 4,500 ____________
TOTAL Professional Services 0 4,126 4,900 520 520 4,500
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
866-571000 Furniture & Fixtures 513 0 490 81 490 500 ____________
TOTAL Operating Equipment 513 0 490 81 490 500
________________________________________________________________________________________________________________________________________
TOTAL HUMAN RESOURCES 666,392 654,569 768,340 607,936 751,611 854,880
XXXXXXX
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DEPARTMENT: 868 FINANCE
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner,
prepare 1099s, and prepare monthly bank reconciliations. Maintain and process payroll for all city employees. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Adopt and update an Investment Policy and strategy annually that follows the Public Funds Investment Act that outlines oversight of investment funds and states the types of investments
the city can use. Manage debt service and fixed assets annually. Complete the
annual budget and facilitate annual audit and Comprehensive Annual Financial Report. Perform financial forecasting to make better, more informed operational decisions. The Finance Director also oversees the Utility Billing and Municipal Court Divisions.
GOALS AND OBJECTIVES
• Provide timely and accurate financial information and reports to the City
Manager, City Council, other City departments, citizens, and other agencies so they have the information they need to make operational decisions to keep the city financially sustainable. Reports should be delivered within 30 days of the prior month end.
• Work with departments and key stakeholders to adapt and refine policies and procedures to best utilize new financial software coming in FY 2023-24. The goal will be to increase the effectiveness and efficiency of all
financial related operations in the city as a systemwide approach.
• Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 36th consecutive year.
• Improve the 5 year budgeting and forecasting plan for operations and debt management. These tools help maintain the fiscal sustainability of the City.
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FINANCE
ORGANIZATIONAL CHART
ACCOUNTING
2020-21 Actual 2021-22
Actual
2022-23
Estimate
2023-24
Budget
Finance Director 1 1 1 1
Assistant Director 1 1 1 1
Senior Accountant 1 1 1 0
Financial Analyst 1 1 1 1
Accountant 1 1 1 2
Senior AP Specialist 1 1 1 1
Administrative Assistant 1 1 1 1
TOTAL POSITIONS 7 7 7 7
City Manager
Assistant City
Manager
Finance
Billing Office Municipal
Court
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FINANCE
PERFORMANCE INDICATORS
Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Accounts payable checks 6,039 6,039 6,200 6,500 Number of Purchase Orders
Processed 7,322 7,322 10,000 10,500
Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Certificate of Achievement for Excellence in Financial Reporting, Accumulative 36 36 38 39
Quarterly Financials completed within 30 days 0 0 1 0
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Personnel $641,054 $668,782 $719,010 $733,269
Supplies 3,125 2,621 2,646 2,700
Staff Support 3,384 4,347 3,583 4,160
Professional Services 38,884 52,312 50,550 52,500
Operating Equipment 586 280 1,188 300
Total $687,033 $728,341 $776,977 $792,929
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget will increase 2.1% from the FY 2022-23 year-end estimate. The anticipated wage increases are partially offset by reclassifying the vacant Senior Accountant position as an Accountant.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
FINANCE
=======
Personnel Services
868-511110 Regular 441,045 456,877 472,828 392,852 486,336 498,174 ____________
868-511120 Overtime 2,965 1,596 924 1,731 1,800 936 ____________
868-511210 Longevity 10,770 12,117 12,746 14,070 12,776 11,207 ____________
868-511230 Certification Allowance 1,701 2,430 2,528 2,090 2,340 2,528 ____________
868-511310 FICA - Employer 33,586 34,558 37,369 30,182 38,499 39,196 ____________
868-511350 TMRS-Employer 74,547 77,749 80,063 64,680 80,596 85,604 ____________
868-511410 Health-Employer 75,842 82,785 92,037 68,835 95,542 94,783 ____________
868-511500 Workers' Compensation 600 670 868 1,252 1,121 841 ____________
TOTAL Personnel Services 641,054 668,782 699,363 575,692 719,010 733,269
Supplies
868-521000 Operating Supplies 2,142 1,961 1,960 1,322 1,960 2,000 ____________
868-521100 Office Supplies 984 660 686 627 686 700 ____________
TOTAL Supplies 3,125 2,621 2,646 1,949 2,646 2,700
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Staff Support
868-535100 Uniforms 465 354 401 401 401 0 ____________
868-535300 Memberships 1,240 1,010 1,035 240 1,010 1,160 ____________
868-535500 Training/Travel 1,679 2,983 2,619 2,172 2,172 3,000 ____________
TOTAL Staff Support 3,384 4,347 4,055 2,813 3,583 4,160
Professional Services
868-541300 Other Consl/Prof Services 16,349 26,727 17,640 13,729 20,000 22,000 ____________
868-541400 Auditor/Accounting Service 19,500 22,000 26,950 10,000 26,950 26,500 ____________
868-541650 Investment Management Fee 3,035 3,586 3,626 3,003 3,600 4,000 ____________
TOTAL Professional Services 38,884 52,312 48,216 26,732 50,550 52,500
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
868-571000 Furniture & Fixtures 250 280 1,188 1,188 1,188 300 ____________
868-571200 Office Equipment 336 0 0 0 0 0 ____________
TOTAL Operating Equipment 586 280 1,188 1,188 1,188 300
________________________________________________________________________________________________________________________________________
TOTAL FINANCE 687,033 728,341 755,468 608,373 776,977 792,929
XXXXXXX
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DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION The Purchasing Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Real Property Acquisitions, Risk
Management, Worker’s Compensation, Property Insurance, and Safety functions for the City.
Purchasing manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, fleet vehicle registration and titles, and Real Property acquisitions. The department is also responsible for the City’s Risk Management and Safety program. It Maintains the City Capital and Fixed Assets inventory, property and
liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk.
GOALS AND OBJECTIVES
• Maintain the highest levels of ethical practices for all department functions.
• All City departments receive their orders in a timely manner to effectively
perform their job functions in an efficient manner.
• Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the
best possible price and make them available at the right place and time.
• Use supply contracts and co-ops in order to improve delivery time of particular items and to take advantage of quantity discounts.
• Maintain a professional relationship with all City departments and vendors
insuring open communication.
• Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation.
• Program and oversee Purchasing training for employees to ensure compliance with City Policy, State and Local Purchasing Legislation
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PURCHASING & ASSET MANAGEMENT
• Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring.
• Manage the real property acquisition process to include routing of offers for property purchases, and overseeing the offer to closing processes.
• Manage procedures for Capital and Fixed asset inventory and
accountability and conduct physical surveys of City property.
• Manage disposal and auction activities for surplus, excess, and damaged City property.
• Manage insurance and Workers Compensation claims and
accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules.
• Program and oversee safety training for employees to minimize accidents and incidents and mitigate risk. Develop and Maintain the City Safety Policy.
ORGANIZATIONAL CHART
City
Manager
Assistant
City
Manager
Human
Resources
Purchaseing
& Asset
Management
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PURCHASING & ASSET MANAGEMENT
PURCHASING 2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Purchasing Manager 1 1 1 1
Purchasing Specialist 1 1 1 1
Risk & Safety Specialist 1 1 1 1
TOTAL POSITIONS 3 3 3 3
PERFORMANCE INDICATORS
Workload/Output
2020-21 Actual 2021-22 Actual
2022-23
Estimate
2023-24
Budget
Bids and Proposals Drafted 44 24 20 30
Bids and Proposals
Responses
127 57 38 100
Contracts Reviewed 211 97 75 100
Meetings with Vendors 42 22 20 30
Research Requests 135 71 45 100
Workers Comp Claims Processed 84 144 39 100
Accident and Incident Investigated 309 217 150 200
Training Classes Held 6 16 20 20
Vehicles Processed (Titles, Gas Cards, Plates) 422 247 150 300
Fixed Asset Modifications 350 163 150 175
GovDeals Items Processed 148 98 65 75
GovDeals Total Sales $333,459.74 $25,186.52 $100,000.00 $10,000.00
Budget
2020-21 Actual 2021-22 Actual
2022-23
Estimate
2023-24
Budget
Personnel $235,535 $260,776 $283,081 $297,911
Supplies 559 1,615 3,720 4,140
City Support Services 378 498 0 0
Utility Services 0 0 800 0
Operating Support 3,757 5,535 6,990 7,600
Staff Support 4,885 6,826 9,436 14,825
City Assistance 1,342 2,108 646 1,490
Operating Equipment 1,457 500 3,700 2,500
Total $247,913 $277,858 $308,373 $328,466
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PURCHASING & ASSET MANAGEMENT
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget reflects an increase of 6.5% from the FY 2022-23 year-
end estimate to account for training related to new staff certifications and
anticipated wage increases.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PURCHASING & ASSET MGT
======================
Personnel Services
872-511110 Regular 171,990 185,530 188,467 154,594 193,595 202,403 ____________
872-511120 Overtime 238 173 0 48 75 72 ____________
872-511210 Longevity 4,010 4,418 4,826 5,451 5,034 3,285 ____________
872-511230 Certification Allowance 1,160 1,215 1,120 955 1,170 1,120 ____________
872-511310 FICA - Employer 13,557 14,552 14,857 11,994 15,290 15,816 ____________
872-511350 TMRS-Employer 28,970 30,884 31,831 25,323 32,010 34,541 ____________
872-511410 Health-Employer 15,376 23,748 27,365 24,940 35,478 40,334 ____________
872-511500 Workers' Compensation 233 256 346 480 429 340 ____________
TOTAL Personnel Services 235,535 260,776 268,812 223,785 283,081 297,911
Supplies
872-521000 Operating Supplies 334 249 392 277 390 450 ____________
872-521005 Supplies-Inspections 0 2,027 2,940 2,294 2,940 3,000 ____________
872-521100 Office Supplies 225 ( 661) 392 284 390 450 ____________
872-521300 Motor Veh. Supplies 0 0 0 0 0 240 ____________
TOTAL Supplies 559 1,615 3,724 2,855 3,720 4,140
City Support Services
872-532350 Software Maintenance 378 498 0 0 0 0 ____________
TOTAL City Support Services 378 498 0 0 0 0
Utility Services
872-533320 Telephone/Air Card 0 0 800 793 800 0 ____________
TOTAL Utility Services 0 0 800 793 800 0
Operations Support
872-534100 Advertising 2,273 4,236 5,280 3,207 4,959 5,500 ____________
872-534200 Printing & Binding 0 0 49 31 31 100 ____________
872-534710 Service Fees - GovDeals 0 0 0 500 500 0 ____________
872-534740 Business Memberships 1,484 1,299 1,568 1,404 1,500 2,000 ____________
TOTAL Operations Support 3,757 5,535 6,897 5,142 6,990 7,600
Staff Support
872-535100 Uniforms 232 161 294 208 294 325 ____________
872-535300 Memberships 1,236 1,069 1,421 1,469 1,400 2,000 ____________
872-535500 Training/Travel 3,417 5,556 7,840 2,216 7,350 12,000 ____________
872-535510 Meeting Expenses 0 40 392 167 392 500 ____________
TOTAL Staff Support 4,885 6,826 9,947 4,060 9,436 14,825
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance
872-537100 Medical Services 1,342 2,108 1,490 840 646 1,490 ____________
TOTAL City Assistance 1,342 2,108 1,490 840 646 1,490
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
872-571000 Furniture & Fixtures 478 500 2,610 2,610 2,610 2,000 ____________
872-571300 Computer & Periphe. < $5,000 0 0 1,090 1,090 1,090 0 ____________
872-571500 Operating Equipment 979 0 0 0 0 500 ____________
TOTAL Operating Equipment 1,457 500 3,700 3,700 3,700 2,500
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL PURCHASING & ASSET MGT 247,913 277,858 295,370 241,176 308,373 328,466
XXXXXXX
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DEPARTMENT: PUBLIC WORKS DIVISION: 877 FLEET SERVICES
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Fleet Services provides maintenance, repair, upgrade and outfitting services for all City owned vehicles and equipment totaling nearly 400 units. The list of services includes P.M. services, fluid and filter changes, state inspections, tire services, troubleshooting, diagnosis, and repair of mechanical and electrical systems. Fleet
Services also maintains motor pool services, vehicle and equipment replacement
schedules, spec'ing and standardization throughout the fleet.
GOALS AND OBJECTIVES
• Maintain and repair vehicles and equipment to increase their lifespan.
• Optimize fleet availability with minimal turn-around times.
• Develop and implement fleet utilization guidelines and procedures.
• Maintain and improve vehicle and equipment safety
ORGANIZATIONAL CHART
City
Manager
Deputy City
Manager
Internal
Services
Information
Technology
Facility
Services
Fleet
Services
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FLEET MAINTENANCE
FLEET MAINTENANCE
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2022-23
Budget
Internal Services Director 0 0 1 1
Assistant Director 1 1 0 0
Administrative Assistant 1 1 1 1
Fleet Manager 1 1 1 1
Fleet Crew Supervisor 1 1 1 1
Mechanic 4 4 4 4
Parts/Lube Tech 0 0 1 1
TOTAL POSITIONS 8 8 9 9
PERFORMANCE INDICATORS
Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Work Orders: -Police Department vehicles
and equipment 471 450 460 460
-EMS vehicles and equipment 449 425 430 434
-Streets vehicles and
equipment 213 200 210 208
-Administration vehicles 5 8 0 4
-Animal Control vehicles 46 35 40 41
-Facilities Services vehicles 67 80 75 74
-Fire vehicles and equipment 247 215 230 231
-Fleet Service vehicles 19 25 25 23
-I.T 8 15 10 11
-Inspection vehicles 0 0 0 30
-Marshal Service vehicles 0 0 0 0
-Parks vehicles and equipment 164 120 135 140
-Water & Sewer vehicles and equipment 237 185 190 204
-Utility Billing vehicles 28 40 20 30
-Drainage vehicles and equipment 183 205 195 195
-Economic Development vehicles 4 7 10 7 Engineering vehicles 28 25 25 26 -Purchasing vehicles 2 2 2 2
-Operations (non-asset specific) 16 15 10 14
-Motor Pool vehicles 75 80 65 74
Work Orders(in-house)
Work Orders(outside vendors)
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FLEET MAINTENANCE
Total Work Orders Issued
Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Hours Worked Public Safety 2369.8 2300 2500 3010
Public Works 1458.3 2000 2200 2600 Administration Vehicles 4.25 5 5 5
Facilities Services Vehicles 64 70 65 70 Fleet Service Vehicles 30.5 35 30 35 I.T 12.1 10 10 10 Inspections vehicles 0 0 0 30 Parks vehicles and equipment 153 165 170 180 Economic Development vehicles 4 5 5 5 Engineering vehicles 44.95 50 55 55 Purchasing vehicles 9 7 7 7 Motor Pool vehicles 54.3 70 65 65 Fleet Operations 220 220 220 220
Total Hours Worked 4424.2 4937 5332 6292
Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget % of all vehicles and equipment issues resolved
without recall 97% 97% 98% 98%
Budget
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Personnel $532,884 $512,536 $641,908 $829,076
Supplies 166,116 235,083 252,904 242,350
City Support Services 2,497 4,689 14,500 7,000
Utility Services 8,518 9,420 11,760 12,000
Operations Support 0 30,300 0 0
Staff Support 16,358 28,714 36,540 36,800
Maintenance Services 232,179 230,124 250,760 308,000
Operating Equipment 39,249 20,909 13,720 21,000
Capital Outlay 27,675 145,545 94,256 29,774
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FLEET MAINTENANCE
Total $1,025,476 $1,217,320 $1,316,348 $1,486,000
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget will decrease 12.9% from the FY 2022-23 year-end
estimate due to anticipated wage increases and full year funding for the new
Internal Services Director position that was created mid-FY 2022-23.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
FLEET SERVICE
=============
Personnel Services
877-511110 Regular 364,668 341,686 440,662 352,487 440,445 554,675 ____________
877-511120 Overtime 10,638 10,234 17,545 8,435 11,000 21,121 ____________
877-511210 Longevity 3,134 2,812 3,597 3,317 3,317 4,328 ____________
877-511230 Certificate Allowance 1,110 1,928 622 2,470 2,470 2,365 ____________
877-511310 FICA - Employer 28,246 25,879 35,364 27,160 34,978 44,546 ____________
877-511350 TMRS-Employer 59,568 57,194 75,767 52,953 73,226 97,289 ____________
877-511410 Health-Employer 61,064 67,831 100,907 53,310 68,154 95,998 ____________
877-511500 Workers' Compensation 4,458 4,972 7,455 9,293 8,318 8,754 ____________
TOTAL Personnel Services 532,884 512,536 681,919 509,424 641,908 829,076
Supplies
877-521000 Operating Supplies 3,480 9,539 11,760 8,203 11,760 12,000 ____________
877-521005 Supplies - Inspection Sticker 2,409 0 0 0 0 850 ____________
877-521100 Office Supplies 556 690 490 447 490 500 ____________
877-521200 Oil Lube Suppl, Chem Supplies 14,304 18,501 17,640 10,486 18,000 19,000 ____________
877-521300 Motor Veh. Supplies 144,427 204,211 229,340 186,620 218,000 205,000 ____________
877-521600 Equip Maint Supplies 939 2,142 2,450 ( 634) 4,654 5,000 ____________
TOTAL Supplies 166,116 235,083 261,680 205,121 252,904 242,350
City Support Services
877-532400 Computer Fees & Licenses 2,497 4,689 10,720 8,419 14,500 7,000 ____________
TOTAL City Support Services 2,497 4,689 10,720 8,419 14,500 7,000
Utility Services
877-533500 Vehicle Fuel 8,518 9,420 11,760 8,158 11,760 12,000 ____________
TOTAL Utility Services 8,518 9,420 11,760 8,158 11,760 12,000
Operations Support
877-534800 Temporary Empl. Services 0 30,300 0 0 0 0 ____________
TOTAL Operations Support 0 30,300 0 0 0 0
Staff Support
877-535100 Uniforms 3,572 4,494 6,140 4,215 7,840 8,000 ____________
877-535200 Awards 0 482 1,350 888 300 300 ____________
877-535500 Training/Travel 12,069 23,722 24,650 14,361 27,900 28,000 ____________
877-535510 Meeting Expenses 717 16 600 399 500 500 ____________
TOTAL Staff Support 16,358 28,714 32,740 19,863 36,540 36,800
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
877-551000 Outside Fleet Repair 189,071 187,236 223,100 179,980 190,000 250,000 ____________
877-551050 Outside Collision Repair 30,972 30,144 33,320 28,092 33,320 33,000 ____________
877-551100 Building Maintenance 0 0 0 54 0 0 ____________
877-551800 Other Maintenance Agreements 12,136 12,744 27,440 7,054 27,440 25,000 ____________
TOTAL Maintenance Services 232,179 230,124 283,860 215,179 250,760 308,000
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
877-571200 Vehicles & Access. < $5,000 11,221 10,222 13,276 3,592 3,920 10,000 ____________
877-571500 Operating Equipment 28,028 10,687 8,300 2,390 9,800 11,000 ____________
TOTAL Operating Equipment 39,249 20,909 21,576 5,982 13,720 21,000
Capital Outlay
877-581200 Vehicles & Access. Over $5,00 21,325 57,428 46,875 0 94,256 0 ____________
877-581500 Equipment Over $5,000 6,350 88,117 0 0 0 29,774 ____________
TOTAL Capital Outlay 27,675 145,545 46,875 0 94,256 29,774
________________________________________________________________________________________________________________________________________
TOTAL FLEET SERVICE 1,025,476 1,217,320 1,351,130 972,147 1,316,348 1,486,000
XXXXXXX
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DEPARTMENT: PUBLIC WORKS DIVISION: 878 Facility Services
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
Facility Services supports and maintains 27 City facilities totaling 301.656 square feet. The City buildings include City Hall, Administration Building, Police, Emergency Services Buildings, Community Center Central, Community Center
North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer
House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Aquatic Center, various offices, meeting/training rooms, and storage areas. In addition, Facility Services provides set up for events such as Parks Events (Jubilee, Christmas Tree lighting, parades), Employee Memorial
Ceremony, City Council, Planning and Zoning, various Boards and Commissions, Department meetings, Municipal Court, training seminars, elections, groundbreaking ceremonies, and other special events.
GOALS AND OBJECTIVES
• Deliver exceptional customer services.
• Provide preventative maintenance to extend the life of facilities.
• Maintain safe and clean facilities.
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FACILITY SERVICES
ORGANIZATION CHART
FACILITY SERVICES 2020-21 Actual 2021-22
Actual
2022-23
Estimate
2023-24
Budget
Internal Services Director 0 0 1 1
Assistant Director 0 0 0 0
Facility Services Manager 1 1 1 1
Assistant Facility Services Manager 1 1 1 1
Facilities Leader 1 1 1 1
Facilities Technician 4 2 1 1
Grounds Maintenance Technician 1 1 1 1
HVAC Technician 1 1 1 1
HVAC Apprentice 1 1 1 1
Master Electrician 1 1 1 1
Electric Apprentice 0 1 1 1
Plumber 0 1 1 1
Plumber Apprentice 0 1 1 1
TOTAL POSITIONS 11 11 12 12
City
Manager
Deputy City
Manager
Internal
Services
Information
Technology
Facility
Services
Fleet
Services
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FACILITY SERVICES
PERFORMANCE INDICATORS
Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Square footage maintained 301,656 301,656 301,656 301,656
City Buildings Maintained 27 27 27 27
Completed work orders 238 1560 1800 1800
Internal Pest Control Services 22 35 41 41
Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Electrical Repairs 22 154 178 166
Plumbing Repairs 31 165 190 177
HVAC Repairs 27 93 107 100
Carpentry 17 161 188 175
Misc. / other 119 952 1095 1024
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Personnel $767,106 $754,037 $864,312 $990,787
Supplies 57,240 119,148 157,185 168,235
City Support Services 355 0 0 0
Utility Services 185,012 193,501 210,306 213,000
Staff Support 11,542 17,451 20,620 23,200
Professional Services 94,954 148,080 193,904 225,000
Maintenance Services 517,295 367,921 419,440 150,000
Rental Equipment 0 0 490 490
Operating Equipment 2,861 1,704 3,430 3,430
Capital Outlay 27,266 36,557 92,500 288,500
Total $1,663,632 $1,638,399 $1,962,187 $2,062,642
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget increases 5.1% from the FY 2022-23 year-end estimates due to anticipated wage adjustments. The building maintenance funds were moved from Maintenance Services to Capital Outlay to better track emergency repairs and routine maintenance versus building renovations and large repair projects.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
BUILDING MAINTENANCE
====================
Personnel Services
878-511110 Regular 493,589 474,535 532,758 439,750 536,275 600,888 ____________
878-511120 Overtime 12,605 10,763 26,996 8,120 11,000 29,320 ____________
878-511210 Lonegevity 14,169 14,425 12,025 12,512 12,512 13,113 ____________
878-511230 Certification Allowance 854 2,538 3,753 1,945 2,310 2,633 ____________
878-511310 FICA-Employer 36,489 35,002 44,028 32,905 43,000 49,416 ____________
878-511350 TMRS-Employer 84,631 82,909 94,330 74,405 90,020 107,923 ____________
878-511410 Health-Employer 117,259 125,934 153,397 114,046 155,926 174,522 ____________
878-511500 Workman's Compensation 7,510 7,932 12,489 14,912 13,269 12,972 ____________
TOTAL Personnel Services 767,106 754,037 879,776 698,596 864,312 990,787
Supplies
878-521000 Operating Supplies 53,044 101,374 125,424 78,744 122,240 130,000 ____________
878-521100 Office Supplies 212 743 735 615 735 735 ____________
878-521200 Medical/Chem Supplies 3,466 3,175 4,556 6,756 12,740 14,000 ____________
878-521315 Landscaping Supplies-Campus 0 13,856 19,600 13,573 20,000 22,000 ____________
878-521600 Equip Maint Supplies 519 0 1,470 75 1,470 1,500 ____________
TOTAL Supplies 57,240 119,148 151,785 99,763 157,185 168,235
City Support Services
878-532400 Computer Fees & Licenses 355 0 0 0 0 0 ____________
TOTAL City Support Services 355 0 0 0 0 0
Utility Services
878-533100 Gas Utility Service 4,827 9,422 9,800 13,912 16,000 16,000 ____________
878-533200 Electric Utility Service 119,019 134,760 115,640 90,026 134,000 134,000 ____________
878-533410 Water Utility Service 52,465 35,003 53,900 41,112 48,306 50,000 ____________
878-533500 Vehicle Fuel 8,700 14,316 9,800 8,676 12,000 13,000 ____________
TOTAL Utility Services 185,012 193,501 189,140 153,726 210,306 213,000
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Staff Support
878-535100 Uniforms 4,818 8,094 6,900 6,623 6,900 10,000 ____________
878-535200 Awards 0 2,766 7,840 4,800 7,840 7,000 ____________
878-535300 Memberships 156 0 0 0 0 0 ____________
878-535500 Training/Travel 5,500 5,917 5,880 3,523 5,880 6,200 ____________
878-535510 Meeting Expense 1,067 674 0 0 0 0 ____________
TOTAL Staff Support 11,542 17,451 20,620 14,946 20,620 23,200
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services
878-541310 Contractual Services 94,954 148,080 193,904 122,614 193,904 225,000 ____________
TOTAL Professional Services 94,954 148,080 193,904 122,614 193,904 225,000
Maintenance Services
878-551100 Building Maint Misc 246,689 5,290 287,100 81,429 327,100 40,000 ____________
878-551100.Builing Maint Misc - CH 7,619 824 0 395 0 0 ____________
878-551100.Building Maint Misc - ADM 1,002 36,196 0 0 0 0 ____________
878-551100.Building Maint Misc - COMM CT 346 514 0 346 0 0 ____________
878-551100.Building Maint Misc - CIVIC C 2,630 740 0 760 0 0 ____________
878-551100.Building Maint Misc - PD 415 0 0 2,362 0 0 ____________
878-551100.Building Maint Misc - EMS1 577 0 0 355 0 0 ____________
878-551100.Building Maint Misc - FD1 346 0 0 6,476 0 0 ____________
878-551100.Building Maint Misc -F&F/PARK 984 4,928 0 30,822 0 0 ____________
878-551100.Building Maint Misc - 11CP 250 150 0 0 0 0 ____________
878-551100.Building Maint Misc - PW 349 0 0 355 0 0 ____________
878-551100.Building Maint Misc-CHAMBER C 0 0 0 3,484 0 0 ____________
878-551100.Building Maint Misc - SENIOR 766 0 0 346 0 0 ____________
878-551100.Buildings Maint Misc -BORGFEL 1,121 605 0 0 0 0 ____________
878-551100.Building Maint Misc - FD2 437 0 0 650 0 0 ____________
878-551100.Building Maint Misc - LIB 1,883 4,542 0 305 0 0 ____________
878-551100.Building Maint Misc-PICKRELL 349 0 0 355 0 0 ____________
878-551100.Building Maint Misc - FD3 565 0 0 565 0 0 ____________
878-551110.Sitework - CIVIC C 121 0 0 0 0 0 ____________
878-551110.Sitework - CHAMBER CM 0 0 0 402 0 0 ____________
878-551110.Sitework - FD2 1,742 0 0 0 0 0 ____________
878-551110.Sitework - YMCA 0 1,174 0 0 0 0 ____________
878-551110.Sitework - AAC 0 40,000 0 0 0 0 ____________
878-551120.Roofing - ADM 275 0 0 0 0 0 ____________
878-551120.Roofing - CIVIC C 0 0 0 688 0 0 ____________
878-551120.Roofing - FD1 625 0 0 2,265 0 0 ____________
878-551120.Roofing - CHAMBER CM 225 0 0 0 0 0 ____________
878-551120.Roofing - SENIOR C 0 0 0 962 0 0 ____________
878-551120.Roofing - BORGFELD 2,760 0 0 0 0 0 ____________
878-551120.Roofing - EMS4 0 425 0 0 0 0 ____________
878-551120.Roofing - YMCA 2,350 2,650 0 0 0 0 ____________
878-551120.Roofing - SOCCER C 3,025 0 0 0 0 0 ____________
878-551130 Plumbing - Misc. 2,304 889 30,000 23,367 20,000 40,000 ____________
878-551130.Plumbing - CH 893 9,458 0 0 0 0 ____________
878-551130.Plumbing - ADM 3,019 243 0 0 0 0 ____________
878-551130.Plumbing - COMM CTR 2,348 1,574 0 0 0 0 ____________
878-551130.Plumbing - CIVIC C 2,193 716 0 0 0 0 ____________
878-551130.Plumbing - PD 1,832 764 0 0 0 0 ____________
878-551130.Plumbing - EMS1 1,570 851 0 3,670 0 0 ____________
878-551130.Plumbing - FD1 986 3,905 0 570 0 0 ____________
878-551130.Plumbing - EMS/PURCH 0 0 0 809 0 0 ____________
878-551130.Plumbing - F&F/PARKS 187 0 0 0 0 0 ____________
878-551130.Plumbing - 11CP 2,260 152 0 0 0 0 ____________
878-551130.Plumbing - PW 2,824 228 0 0 0 0 ____________
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
878-551130.Plumbing - SENIOR C 0 845 0 0 0 0 ____________
878-551130.Plumbing - FD2 1,711 8,535 0 350 0 0 ____________
878-551130.Plumbing - EMS4 0 522 0 78 0 0 ____________
878-551130.Plumbing - LIB 1,113 1,163 0 487 0 0 ____________
878-551130.Plumbing - NORTHC C 113 0 0 0 0 0 ____________
878-551130.Plumbing - AAC 4,233 2,752 0 253 0 0 ____________
878-551130.Plumbing - AQUATIC C 11,676 0 0 0 0 0 ____________
878-551130.Plumbing - PICKRELL P 0 411 0 0 0 0 ____________
878-551130.Plumbing - 27CP 0 2,350 0 37 0 0 ____________
878-551130.Plumbing - FD3 247 412 0 0 0 0 ____________
878-551140 Electric - Misc. 1,722 3,010 20,000 10,362 20,000 30,000 ____________
878-551140.Electric - CH 8,480 168 0 42 0 0 ____________
878-551140.Electric - ADM 46 133 0 0 0 0 ____________
878-551140.Electric - COMM CTR 560 0 0 6 0 0 ____________
878-551140.Electric - C CHAMBERS 34 235 0 0 0 0 ____________
878-551140.Electric - CIVIC C 1,027 1,325 0 884 0 0 ____________
878-551140.Electric - PD 1,205 242 0 459 0 0 ____________
878-551140.Electric - EMS1 1,546 1,253 0 0 0 0 ____________
878-551140.Electric - FD1 1,537 1,237 0 909 0 0 ____________
878-551140.Electric - EMS/PURCH 10 0 0 0 0 0 ____________
878-551140.Electric - F&F/PARKS 0 228 0 0 0 0 ____________
878-551140.Electric - 11CP 219 0 0 150 0 0 ____________
878-551140.Electric - PW 675 1,867 0 5,457 0 0 ____________
878-551140.Electric - CHAMBER CM 9 0 0 0 0 0 ____________
878-551140.Electric - FD2 465 485 0 0 0 0 ____________
878-551140.Electric - EMS4 0 3,032 0 0 0 0 ____________
878-551140.Electric - LIB 1,857 253 0 38 0 0 ____________
878-551140.Electric - YMCA 0 77 0 0 0 0 ____________
878-551140.Electric - AAC 653 1,285 0 0 0 0 ____________
878-551140.Electric - AQUATIC C 382 0 0 0 0 0 ____________
878-551140.Electric - PICKRELL P 0 419 0 0 0 0 ____________
878-551140.Electric - 27CP 0 1,181 0 0 0 0 ____________
878-551140.Electric - FD3 50 644 0 0 0 0 ____________
878-551150 HVAC - Misc. 10,038 9,398 50,000 29,175 20,000 40,000 ____________
878-551150.HVAC - CH 818 680 0 156 0 0 ____________
878-551150.HVAC - ADM 2,798 0 0 0 0 0 ____________
878-551150.HVAC - COMM CTR 0 40,630 0 0 0 0 ____________
878-551150.HVAC - C CHAMBERS 935 192 0 1,622 0 0 ____________
878-551150.HVAC - CIVIC C 4,048 0 0 1,112 0 0 ____________
878-551150.HVAC - PD 593 10,954 0 0 0 0 ____________
878-551150.HVAC - EMS1 22,307 500 0 0 0 0 ____________
878-551150.HVAC - FD1 38,654 66 0 230 0 0 ____________
878-551150.HVAC - 11CP 162 0 0 0 0 0 ____________
878-551150.HVAC - PW 2,093 0 0 12,668 0 0 ____________
878-551150.HVAC - SENIOR C 0 15,080 0 0 0 0 ____________
878-551150.HVAC - FD2 8,027 8,472 0 0 0 0 ____________
878-551150.HVAC - LIB 1,227 1,351 0 46,947 0 0 ____________
878-551150.HVAC - YMCA 2,735 0 0 0 0 0 ____________
878-551150.HVAC - NORTHC C 0 15,500 0 0 0 0 ____________
878-551150.HVAC - AAC 4,072 0 0 0 0 0 ____________
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
878-551150.HVAC - AQUATIC C 2,020 0 0 38,281 0 0 ____________
878-551150.HVAC - FD3 0 4,932 0 1,343 0 0 ____________
878-551160 Windows, Doors - Misc. 55 1,408 0 450 0 0 ____________
878-551160.Windows, Doors - CH 220 0 0 277 0 0 ____________
878-551160.Windows, Doors - ADM 721 0 0 0 0 0 ____________
878-551160.Windows, Doors - COMM CTR 26 0 0 2,505 0 0 ____________
878-551160.Windows, Doors - C CHAMBERS 106 0 0 0 0 0 ____________
878-551160.Windows, Doors - CIVIC C 1,247 615 0 1,533 0 0 ____________
878-551160.Windows, Doors - PD 9,114 4,979 0 3,731 0 0 ____________
878-551160.Windows, Doors - EMS1 2,900 3,861 0 0 0 0 ____________
878-551160.Windows, Doors - FD1 3,544 6,030 0 1,310 0 0 ____________
878-551160.Windows, Doors - F&F/PARKS 0 328 0 0 0 0 ____________
878-551160.Windows, Doors - 11CP 76 0 0 146 0 0 ____________
878-551160.Windows, Doors - BORGFELD 283 0 0 0 0 0 ____________
878-551160.Windows, Doors -FD2 5,579 8,921 0 216 0 0 ____________
878-551160.Windows, Doors - EMS4 0 0 0 1,703 0 0 ____________
878-551160.Windows, Doors - LIB 3,663 6,380 0 0 0 0 ____________
878-551160.Windows, Doors - YMCA 3,014 0 0 0 0 0 ____________
878-551160.Windows, Doors - NORTHC C 11 0 0 2,995 0 0 ____________
878-551160.Windows, Doors - AAC 1,122 257 0 0 0 0 ____________
878-551160.Windows, Doors - 27CP 21 81 0 0 0 0 ____________
878-551160.Windows, Doors - FD3 419 2,325 0 1,475 0 0 ____________
878-551170 Finishes - Misc. ( 2) 0 0 0 0 0 ____________
878-551170.Finishes - CH 400 0 0 0 0 0 ____________
878-551170.Finishes - ADM 5,277 4,815 0 0 0 0 ____________
878-551170.Finishes - COMM CTR 4,556 0 0 0 0 0 ____________
878-551170.Finishes - C CHAMBERS 1,200 24,417 0 0 0 0 ____________
878-551170.Finishes - CIVIC C 640 3,058 0 0 0 0 ____________
878-551170.Finishes - PD 60 1,229 0 0 0 0 ____________
878-551170.Finishes - EMS1 19 0 0 0 0 0 ____________
878-551170.Finishes - EMS/PURCH 2,470 0 0 0 0 0 ____________
878-551170.Finishes - 11CP 660 0 0 0 0 0 ____________
878-551170.Finishes - PW 1,033 52 0 0 0 0 ____________
878-551170.Finishes - CHAMBER CM 0 22 0 0 0 0 ____________
878-551170.Finishes - FD2 805 0 0 0 0 0 ____________
878-551170.Finishes - LIB 0 2,074 0 0 0 0 ____________
878-551170.Finishes - AAC 168 0 0 0 0 0 ____________
878-551400 Minor & Other Equip Maint 0 320 0 0 0 0 ____________
878-551800 Other Maintenance Agreements 29,925 38,114 37,340 27,404 32,340 0 ____________
TOTAL Maintenance Services 517,295 367,921 424,440 356,526 419,440 150,000
Rental/Leasing
878-561100 Rental-Equipment 0 0 490 0 490 490 ____________
TOTAL Rental/Leasing 0 0 490 0 490 490
XXXXXXX
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
INTERNAL SERVICE
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Operating Equipment
878-571600 Police/Fire/Medical Equipment 0 1,704 3,430 1,346 3,430 3,430 ____________
878-571800 Equipment Less $5,000 2,861 0 490 0 0 0 ____________
TOTAL Operating Equipment 2,861 1,704 3,920 1,346 3,430 3,430
Capital Outlay
878-581200 Vehicles & Access. Over $5,00 27,266 26,033 92,500 0 92,500 0 ____________
878-581700 Improvements Over $5,000 0 0 0 0 0 269,500 ____________
878-581800 Equipment Over $5,000 0 10,524 0 0 0 19,000 ____________
TOTAL Capital Outlay 27,266 36,557 92,500 0 92,500 288,500
________________________________________________________________________________________________________________________________________
TOTAL BUILDING MAINTENANCE 1,663,632 1,638,399 1,956,575 1,447,517 1,962,187 2,062,642
________________________________________________________________________________________________________________________________________
TOTAL INTERNAL SERVICE 6,808,023 7,169,922 8,189,981 6,046,999 8,176,287 8,880,296
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DEPARTMENT: 901 CITY ASSISTANCE
FUND: 101 GENERAL FUND
DEPARTMENTAL DESCRIPTION The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy.
The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to
maintain a part-time intake and information office in Schertz. Prescriptions will be
filled and administered at the Hospital’s Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital’s drug program. This contract is for $5,000.
The City of Schertz also provides assistance to the Guadalupe Children’s Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children’s
Advocacy Center’s primary emphasis is placed on the well-being of the child to
prevent further trauma. This agreement is for $5,000
Transportation Assistance is provided through Alamo Regional Transit for senior citizens.
Starting in 2016-17 the City has entered into a support agreement with the Schertz
Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces.
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Assistance $290,617 $282,518 $297,666 $307,666
Operating Equipment 0 0 10,000 10,000
Total $290,617 $282,518 $307,666 $317,666
PROGRAM JUSTIFICATION & ANALYSIS The FY 2023-24 Budget will increase $10,000 from the FY 2022-23 year-end
estimate for the Senior Citizens meal program with increased attendance.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
CITY'S ASSISTANCE
=================
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Assistance
901-537300 Patient Assistence 5,000 5,000 4,900 5,000 5,000 5,000 ____________
901-537400 Transportation Assistance 42,666 42,666 41,813 0 42,666 42,666 ____________
901-537500 Children's Advocacy Assistanc 5,000 5,000 4,900 0 5,000 5,000 ____________
901-537600 Schertz Housing Authority 5,000 0 4,900 0 5,000 5,000 ____________
901-537700 Senior Citizens Program 232,951 229,852 269,500 163,522 240,000 250,000 ____________
TOTAL City Assistance 290,617 282,518 326,013 168,522 297,666 307,666
Operating Equipment
901-571600 Donation-Expense Sr. Center 0 0 13,793 5,288 10,000 10,000 ____________
TOTAL Operating Equipment 0 0 13,793 5,288 10,000 10,000
________________________________________________________________________________________________________________________________________
TOTAL CITY'S ASSISTANCE 290,617 282,518 339,806 173,809 307,666 317,666
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DEPARTMENT: 910 COURT RESTRICTED FUNDS
FUND: 101 GENERAL FUND
DEPARTMENT DESCRIPTION
The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security
measure to the court room for the safety of staff and citizens. Currently the security
fee will be used to offset a Deputy Marshal position which provides security for the Court.
2020-21 2021-22 2022-23 2023-24
Budget Actual Actual Estimate Budget Operating Equipment $11,770 $5,985 $1,000 $10,000
Total $11,770 $5,985 $1,000 $10,000
PROGRAM JUSTIFICAITON & ANALYSIS The FY 2023-24 Budget will increase $9,000 from the FY 2022-23 estimate to match the projected revenue for 2023-24.
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PROPOSED BUDGET WORKSHEET
101-GENERAL FUND AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
COURT-RESTRICTED FUNDS
======================
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
910-571600 Court Technology Expenditure 11,770 5,985 12,740 521 1,000 2,000 ____________
910-571700 Court Security Expenditure 0 0 0 0 0 8,000 ____________
TOTAL Operating Equipment 11,770 5,985 12,740 521 1,000 10,000
________________________________________________________________________________________________________________________________________
TOTAL COURT-RESTRICTED FUNDS 11,770 5,985 12,740 521 1,000 10,000
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FUND: 505 INTEREST & SINKING FUND
DESCRIPTION This fund is used to account for the accumulation of resources for and the
payment of general long term debt principal and interest on city debt. The Interest & Sinking (I&S) portion of the property taxes are directly deposited by the
County Tax Assessor’s Office into this fund.
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue
Taxes $7,102,016 $7,182,900 $7,800,000 $9,050,000 Fund Transfers 7,915 2,737 0 0 Miscellaneous 126,592 4,710,058 289,935 285,000
Total $7,236,523 $11,895,694 $8,089,935 $9,335,000
Expenses Professional Service $178,600 $90,626 $3,800 $84,800 Debt Service 6,756,465 6,584,155 8,743,986 8,517,945
Refund Debt 0 4,443,881 0 0
Total $6,935,065 $11,118,662 $8,747,786 $8,602,745
Over/-Under $301,458 $777,032 -$657,851 $732,255
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: Revenues for FY 2023-24 increase 15.4% from the FY 2022-23 estimate with higher property values and an increase in the I&S tax rate.
Expenses: The FY 2023-24 Budget will decrease 1.7% from the FY 2022-23 year-end estimate following the existing debt payment schedule.
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505-TAX I &S AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Taxes 7,102,016 7,182,900 7,696,355 7,747,849 7,800,000 9,050,000 ____________
Fund Transfers 7,915 2,737 814,143 3 0 0 ____________
Miscellaneous 126,592 4,710,058 175,750 267,359 289,935 285,000 ____________
TOTAL REVENUES 7,236,523 11,895,694 8,686,248 8,015,211 8,089,935 9,335,000
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ____________
TOTAL GENERAL GOVERNMENT 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ____________
TOTAL EXPENDITURES 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745
REVENUE OVER/(UNDER) EXPENDITURES 301,458 777,032 0 ( 732,574) ( 657,851) 732,255
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
505-TAX I &S AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Taxes
000-411900 Property Tax Revenue 7,102,016 7,182,900 7,696,355 7,747,849 7,800,000 9,050,000 ____________
TOTAL Taxes 7,102,016 7,182,900 7,696,355 7,747,849 7,800,000 9,050,000
Fund Transfers
000-481000 Transfer In - Reserves 0 0 814,143 0 0 0 ____________
000-486100 Transfer In 6,585 0 0 3 0 0 ____________
000-486401 Transfer In -Bond Project Fun 1,330 2,737 0 0 0 0 ____________
TOTAL Fund Transfers 7,915 2,737 814,143 3 0 0
Miscellaneous
000-491000 Interest Earned 277 363 750 4,447 8,000 10,000 ____________
000-491200 Investment Income 1,315 143,062 75,000 80,976 100,000 175,000 ____________
000-491900 Bond Payable 0 421,632 0 0 0 0 ____________
000-495020 Contribution From YMCA 125,000 75,000 100,000 125,000 125,000 100,000 ____________
000-497000 Misc Income 0 0 0 56,935 56,935 0 ____________
000-498000 Proceeds From Refunding Debt 0 4,070,000 0 0 0 0 ____________
TOTAL Miscellaneous 126,592 4,710,058 175,750 267,359 289,935 285,000 ____________
TOTAL REVENUES 7,236,523 11,895,694 8,686,248 8,015,211 8,089,935 9,335,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
505-TAX I &S AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Professional Services
101-541500 Paying Agent 3,800 3,800 4,000 3,800 3,800 4,800 ____________
101-541502 Cost of Bond Issuance 174,800 86,826 80,000 0 0 80,000 ____________
TOTAL Professional Services 178,600 90,626 84,000 3,800 3,800 84,800
Debt Service
101-555629 Bond-GO 2007 Principal 325,000 340,000 355,000 355,000 355,000 370,000 ____________
101-555629.Bond-GO 2007 Interest 98,579 85,151 71,123 70,561 70,561 56,370 ____________
101-555633 Bond-GO SR2011 Principal 270,000 0 0 0 0 0 ____________
101-555633.Bond-GO SR2011 Interest 6,750 0 0 0 0 0 ____________
101-555634 Bond-GO 2011A Refund-Principa 485,000 0 0 0 0 0 ____________
101-555634.Bond-GO 2011A Refund-Interest 5,462 0 0 0 0 0 ____________
101-555635 Bond-GO 2012 - Principal 365,000 375,000 0 0 0 0 ____________
101-555635.Bond-GO 2012 - Interest 138,370 4,219 0 0 0 0 ____________
101-555638 Bond-GO 2014 Refund-Principal 100,000 750,000 775,000 775,000 775,000 800,000 ____________
101-555638.Bond-GO 2014 Refund-Interest 280,775 268,025 245,150 245,150 245,150 219,525 ____________
101-555639 Tax Note - SR2015 - Principal 40,000 0 0 0 0 0 ____________
101-555639.Tax Note - SR2015 - Interest 694 0 0 0 0 0 ____________
101-555640 Bond-Ref 2015 Bond-Principal 690,000 0 0 0 0 0 ____________
101-555640.Bond-GO Ref 2015-Interest 47,400 37,050 37,050 37,050 37,050 37,050 ____________
101-555641 Tax Note - SR2015A-Principal 150,000 155,000 0 0 0 0 ____________
101-555641.Tax Note - SR2015A - Interest 4,697 2,387 0 0 0 0 ____________
101-555642 Bond-GO SR2016-Principal 235,000 245,000 255,000 313,253 313,253 265,000 ____________
101-555642.Bond-GO SR2016-Interest 141,206 131,606 121,606 63,353 63,353 111,206 ____________
101-555643 Bond-TaxableB CO SR2016-Princ 60,000 60,000 65,000 65,000 65,000 65,000 ____________
101-555643.Bond-Taxable CO SR2016-Intere 42,063 40,263 38,388 38,388 38,388 36,438 ____________
101-555644 Bond-NonTaxA CO SR2016-Princi 190,000 195,000 205,000 205,000 205,000 70,000 ____________
101-555644.Bond-NonTax CO SR2016-Interes 48,169 40,469 32,469 32,469 32,469 27,319 ____________
101-555645 Bond-CO SR2017-Principal 295,000 305,000 315,000 315,000 315,000 325,000 ____________
101-555645.Bond-CO SR2017 - Interest 121,700 112,700 103,400 103,400 103,400 93,800 ____________
101-555646 Bond-GO SR2017 - Principal 160,000 165,000 170,000 170,000 170,000 175,000 ____________
101-555646.Bond-GO SR2017 - Interest 104,925 100,050 95,025 95,025 95,025 89,850 ____________
101-555647 Bond-GO 2018 Refund- Principa 570,000 585,000 595,000 595,000 595,000 610,000 ____________
101-555647.Bond-GO 2018 Refund - Interes 98,368 86,125 73,617 73,617 73,617 60,844 ____________
101-555648 Bond-CO SR2018 - Principal 235,000 245,000 260,000 260,000 260,000 270,000 ____________
101-555648.Bond-CO 2018 - Interest 175,888 163,888 151,263 151,263 151,263 138,013 ____________
101-555649 Bond-GO 2018 Ref - Principal 530,000 185,000 205,000 205,000 205,000 250,000 ____________
101-555649.Bond-GO 2018 Ref - Interest 199,694 181,819 172,069 172,069 172,069 160,694 ____________
101-555650 Bond-CO 2019-Principal 255,000 265,000 275,000 275,000 275,000 280,000 ____________
101-555650.Bond-CO 2019-Interest 122,700 114,900 106,800 106,800 106,800 95,675 ____________
101-555651 Bond-GO 2020-Principal 0 935,000 960,000 960,000 960,000 970,000 ____________
101-555651.Bond-GO 2020-Interest 164,027 211,963 174,063 174,063 174,063 135,463 ____________
101-555652 Bond-GO 2021 Ref - Principal 0 0 350,000 350,000 350,000 360,000 ____________
101-555652.Bond-GO 2021 Ref - Interest 0 98,850 124,800 124,800 124,800 110,600 ____________
101-555653 Bond-CO 2022 - Principal 0 0 175,000 175,000 175,000 180,000 ____________
101-555653.Bond-CO 2022 - Interest 0 99,692 166,525 166,525 166,525 157,650 ____________
101-555654 Bond-CO 2022A - Principal 0 0 595,000 275,000 275,000 265,000 ____________
XXXXXXX
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PROPOSED BUDGET WORKSHEET
505-TAX I &S AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
101-555654.Bond-CO 2022A - Interest 0 0 0 364,225 364,225 350,725 ____________
101-555655 Bond-GO 2022 - Principal 0 0 1,333,900 615,000 615,000 595,000 ____________
101-555655.Bond-GO 2022 - Interest 0 0 0 816,975 816,975 786,725 ____________
TOTAL Debt Service 6,756,465 6,584,155 8,602,248 8,743,985 8,743,986 8,517,945
Other Financing Sources
101-556300 Payment To Refund Debt 0 4,443,881 0 0 0 0 ____________
TOTAL Other Financing Sources 0 4,443,881 0 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745
=========== =========== =========== =========== =========== ============ ============
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FUND: 202 WATER & SEWER
DESCRIPTION
The Water & Sewer Fund tracks revenue and expenses for the City’s water, sewer, and solid waste functions and is managed by the Public Works Department. Staff is responsible for the planning, operation, and maintenance of the water and wastewater service and infrastructure. This includes the water distribution system,
wastewater collection system, and utility billing office. The City’s wholesaler for water production and transport is the Schertz-Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Republic Services.
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenues
Franchises $296,913 $360,419 $306,535 $320,000
Fees 25,922,940 28,981,667 29,880,000 30,303,800
Fund Transfers 171,404 439,670 150,000 157,500
Miscellaneous 5,616,906 6,834,861 598,858 723,500
Total $32,008,163 $36,616,618 $30,935,393 $31,504,800
Expenses
Non-Departmental $2,405,230 $0 $0 $0 Business Office 1,088,932 1,065,851 1,253,983 1,393,245 W&S Administration 27,262,779 27,026,148 27,581,270 29,848,656 Projects 0 5,000,000 326,687 0
Total $30,756,941 $33,092,000 $29,161,940 $31,241,901
Over/-Under $1,251,223 $3,524,618 $1,773,453 $262,899
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2023-24 Budget are expected to increase 1.8% from the FY 2022-23 year-end estimate due to account growth and fee increases.
Expenses: The FY 2023-24 Budget increases 7.1% from the FY 2022-23 year-
end estimates for anticipated wage adjustments and costs of water purchases and wastewater treatment increasing.
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202-WATER & SEWER AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Franchises 296,913 360,419 400,000 306,535 306,535 320,000 ____________
Fees 25,922,940 28,981,667 27,487,000 24,309,215 29,880,000 30,303,800 ____________
Fund Transfers 171,404 439,670 150,000 125,000 150,000 157,500 ____________
Miscellaneous 5,616,906 6,834,861 448,858 560,254 598,858 723,500 ____________
TOTAL REVENUES 32,008,163 36,616,618 28,485,858 25,301,005 30,935,393 31,504,800
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 2,405,230 0 0 0 0 0 ____________
BUSINESS OFFICE 1,088,932 1,065,851 1,281,787 957,103 1,253,983 1,393,245 ____________
TOTAL GENERAL GOVERNMENT 3,494,162 1,065,851 1,281,787 957,103 1,253,983 1,393,245
PUBLIC WORKS
W & S ADMINISTRATION 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656 ____________
TOTAL PUBLIC WORKS 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656
MISC & PROJECTS
PROJECTS 0 5,000,000 0 326,687 326,687 0 ____________
TOTAL MISC & PROJECTS 0 5,000,000 0 326,687 326,687 0 ____________
TOTAL EXPENDITURES 30,756,941 33,092,000 26,826,741 21,931,383 29,161,940 31,241,901
REVENUE OVER/(UNDER) EXPENDITURES 1,251,223 3,524,618 1,659,117 3,369,622 1,773,453 262,899
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Franchises
000-421490 Cell Tower Leasing 296,913 360,419 400,000 306,535 306,535 320,000 ____________
TOTAL Franchises 296,913 360,419 400,000 306,535 306,535 320,000
Permits ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fees
000-455200 Garbage Collection Fee 5,157,312 5,673,337 5,300,000 4,941,917 5,900,000 6,018,000 ____________
000-455600 Fire Line Fees 0 0 22,000 0 0 22,000 ____________
000-455700 Recycle Fee Revenue 333,131 348,490 340,000 291,741 348,000 346,800 ____________
000-455800 W&S Line Constructn Reimbur 26,565 11,541 25,000 1,460 2,000 0 ____________
000-457100 Sale of Water 11,566,510 13,249,624 12,600,000 10,818,476 13,800,000 14,000,000 ____________
000-457110 Edwards Water Lease 26,700 0 40,000 0 0 0 ____________
000-457120 Water Transfer Charge-Selma 13,882 0 15,000 0 0 40,000 ____________
000-457130 Water Transfer Charge-UC 0 0 0 0 0 20,000 ____________
000-457200 Sale of Meters 95,185 116,855 100,000 59,164 100,000 100,000 ____________
000-457400 Sewer Charges 8,608,375 9,256,697 8,800,000 7,926,273 9,400,000 9,500,000 ____________
000-457500 Water Penalties 52,254 322,373 240,000 268,184 325,000 252,000 ____________
000-458110 Sale of Merchandise - GovDeal 41,000 0 2,500 0 2,500 2,500 ____________
000-459200 NSF Check Fee-Water&Sewer 2,025 2,750 2,500 2,000 2,500 2,500 ____________
TOTAL Fees 25,922,940 28,981,667 27,487,000 24,309,215 29,880,000 30,303,800
Fund Transfers
000-486100 Transfer In 0 4,669 0 0 0 0 ____________
000-486101 Transfer In-General Fund 0 285,000 0 0 0 0 ____________
000-486204 Interfnd Chrg-Drainage Billin 146,400 150,000 150,000 125,000 150,000 157,500 ____________
000-486406 Transfer In - Pblc Imprvmnt 25,004 0 0 0 0 0 ____________
TOTAL Fund Transfers 171,404 439,670 150,000 125,000 150,000 157,500
Miscellaneous
000-490000 Misc Charges 15,964 14,730 10,500 9,749 13,500 13,500 ____________
000-491000 Interest Earned 8,479 20,571 25,000 8,840 15,000 16,000 ____________
000-491200 Investment Income 30,912 75,303 100,000 281,393 250,000 350,000 ____________
000-495013 Capital Contribution-W&S 5,243,820 4,940,032 0 0 0 0 ____________
000-496000 Water Construction Reserve Ac 0 0 0 1 0 0 ____________
000-497000 Misc Income-W&S 66,295 4,379 18,000 17,821 25,000 18,000 ____________
000-498110 Salary Reimb-SSLGC 251,437 340,913 295,358 242,449 295,358 326,000 ____________
000-498200 Reimbursmnt-W&S Project 0 0 0 1 0 0 ____________
000-499000 Change In Equity 0 1,438,934 0 0 0 0 ____________
000-499100 Distribution- GSE Bond Settln 0 ( 0) 0 0 0 0 ____________
TOTAL Miscellaneous 5,616,906 6,834,861 448,858 560,254 598,858 723,500 ____________
TOTAL REVENUES 32,008,163 36,616,618 28,485,858 25,301,005 30,935,393 31,504,800
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fund Charges/Transfers
101-548406 Transfer To Public Improvemen 1,805,230 0 0 0 0 0 ____________
101-548406.Transfer Out-Water/Sewer Prjc 600,000 0 0 0 0 0 ____________
TOTAL Fund Charges/Transfers 2,405,230 0 0 0 0 0
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Other Financing Sources ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 2,405,230 0 0 0 0 0
XXXXXXX
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DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING
FUND: 202 WATER AND SEWER
DEPARTMENT DESCRIPTION
Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to customer’s account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner.
Collect payments for other utilities and service providers. Take care of meter box
maintenance.
GOALS AND OBJECTIVES
• Continue to provide friendly and efficient services to our customers.
• To encourage and educate our customers to use delivery of e-mail
statements.
• To encourage and educate our customers to pay their utility bill by using
the City’s automatic draft payments services, online web payments, and e-
services through their financial institution.
• To read water meters in a safe, reliable, and efficient manner
• Provide accurate and expedited utility billing statements
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UTILITY BILLING
ORGANIZATIONAL CHART
UTILITY BILLING 2020-21 Actual 2021-22
Actual
2022-23
Estimate
2023-24
Budget
Utility Billing Manager 1 1 1 1
Utility Billing Asst. Manager 1 1 0 0
Utility Billing Lead Clerk 0 0 1 2
Utility Billing Clerk 4 5 5 5
Meter Tech 3 2 2 2
TOTAL POSITIONS 9 9 9 10
City Manager
Assistant City
Manager
Finance
Utility Billing Municipal
Court
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UTILITY BILLING
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Personnel Services $504,675 $425,743 $583,011 $679,845 Supplies 146,984 149,748 213,091 212,600
City Support Services 33,151 37,262 44,000 53,000
Utility Services 10,787 11,333 10,000 13,000
Operations Support 112,212 120,360 120,000 120,000
Staff Support 3,230 5,323 8,700 8,700
Professional Services 272,853 311,462 273,000 305,500
Maintenance Services 5,040 4,620 0 0
Operating Equipment 0 0 2,181 600
Total $1,088,932 $1,065,851 $1,253,983 $1,393,245
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget increases 11.1% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of a Lead Clerk position and higher credit card fees as more customers pay by phone or online.
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
BUSINESS OFFICE
===============
Personnel Services
176-511110 Regular 328,735 331,811 364,889 278,248 375,906 446,248 ____________
176-511120 Overtime 5,411 6,591 7,078 4,884 6,300 7,579 ____________
176-511210 Longevity 6,226 7,906 6,450 6,679 6,595 6,102 ____________
176-511220 Clothing Allowance 0 0 0 112 112 0 ____________
176-511230 Certification Allowance 1,521 3,575 3,150 1,390 1,410 780 ____________
176-511310 FICA - Employer 24,724 26,189 29,190 21,500 29,860 35,244 ____________
176-511350 TMRS-Employer 55,330 ( 45,321) 62,539 45,645 62,510 76,973 ____________
176-511410 Health-Employer 80,873 92,900 93,574 65,564 96,817 104,756 ____________
176-511500 Workers' Compensation 1,856 2,093 2,026 3,907 3,501 2,163 ____________
TOTAL Personnel Services 504,675 425,743 568,896 427,928 583,011 679,845
Supplies
176-521000 Operating Supplies 1,737 2,083 2,991 2,695 2,991 2,500 ____________
176-521100 Office Supplies 1,659 2,113 2,100 1,130 2,100 2,100 ____________
176-521405 Water Meters-New 143,588 145,552 208,000 204,518 208,000 208,000 ____________
TOTAL Supplies 146,984 149,748 213,091 208,343 213,091 212,600
Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
176-532355 Software Maintenance 0 36,065 65,000 43,818 44,000 48,000 ____________
176-532400 Computer Fees & Licenses 33,151 0 0 0 0 0 ____________
176-532900 Contingencies 0 1,197 680 0 0 5,000 ____________
TOTAL City Support Services 33,151 37,262 65,680 43,818 44,000 53,000
Utility Services
176-533310 Telephone/Cell Phone 1,732 556 1,500 0 0 3,000 ____________
176-533500 Vehicle Fuel 9,055 10,777 10,000 6,442 10,000 10,000 ____________
TOTAL Utility Services 10,787 11,333 11,500 6,442 10,000 13,000
Operations Support
176-534000 Postage 84,973 73,046 95,000 72,063 95,000 95,000 ____________
176-534200 Printing & Binding 21,078 41,072 25,000 20,355 25,000 25,000 ____________
176-534300 Equipment Maintenance - Copie 6,161 6,241 0 0 0 0 ____________
TOTAL Operations Support 112,212 120,360 120,000 92,417 120,000 120,000
Staff Support
176-535100 Uniforms 2,163 2,178 3,200 2,175 3,200 3,200 ____________
176-535200 Awards 108 200 1,000 208 1,000 1,000 ____________
176-535300 Memberships 0 70 500 0 500 500 ____________
176-535500 Training/Travel 763 2,637 3,500 1,621 3,500 3,500 ____________
176-535510 Meeting Expenses 195 238 500 213 500 500 ____________
TOTAL Staff Support 3,230 5,323 8,700 4,216 8,700 8,700
XXXXXXX
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Professional Services
176-541800 Credit Card Fees 268,102 309,508 270,000 169,286 270,000 302,000 ____________
176-541810 Credit Cards Fees - AMEX 4,751 1,954 3,000 2,473 3,000 3,500 ____________
TOTAL Professional Services 272,853 311,462 273,000 171,758 273,000 305,500
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
176-551800 Other Maintenance Agreements 5,040 4,620 18,700 0 0 0 ____________
TOTAL Maintenance Services 5,040 4,620 18,700 0 0 0
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
176-571000 Furniture & Fixtures 0 0 2,220 2,181 2,181 600 ____________
TOTAL Operating Equipment 0 0 2,220 2,181 2,181 600
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL BUSINESS OFFICE 1,088,932 1,065,851 1,281,787 957,103 1,253,983 1,393,245
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 3,494,162 1,065,851 1,281,787 957,103 1,253,983 1,393,245
XXXXXXX
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DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION
FUND: 202 WATER AND SEWER
DEPARTMENT DESCRIPTION
The Water and Wastewater division of Public Works provides essential services to the Schertz community through maintenance, repair, strategic planning, inspection
of infrastructure, and the expansion of water and wastewater services. To
contribute to a higher quality of life and a safer community that is sustainable and financially sound, our employees offer excellent customer service, participate in community events, provide a weekly chipping service, meet with developers and utility providers, review plat and subdivision plans, as well as review water and
wastewater construction plans. In addition, the Water and Wastewater division oversees the drought and water conservation plans/ordinance, provides letters of availability and Certificates of Convenience and Necessity, assists other departments, and conducts department training, education, and planning.
GOALS AND OBJECTIVES
• Provides a safe potable water system that maintains adequate pressure and
meets all the State rules and regulations.
• Provides a safe, sanitary, and reliable wastewater system that meets all State rules and regulations.
• Ensure an adequate future water supply, through innovative conservation practices and proactively developing new resources.
• Proactively engage and empower personnel to strengthen ability to respond promptly to daily and emergency events.
• Emphasize safety to reduce preventable accidents.
• Engaged workforce that is service oriented in delivering quality services and providing accurate and timely responses to customer requests and concerns.
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WATER AND SEWER ADMINISTRATION
ORGANIZATION CHART
WATER & SEWER ADMINISTRATION 2020-21 Actual 2021-22
Actual
2022-23
Estimate
2023-24
Budget
Director 1 1 1 1
Assistant Director 1 1 1 0
Water & Sewer Manager 1 1 1 1
Customer Relations
Representative 1 1 1 1
SCADA Technician 0 1 1 1
Schertz-Seguin Local Government Corp Gen Mgr 1 1 1 1
Schertz-Seguin Local Government Corp Assistant Gen Mgr 1 1 1 0
Schertz-Seguin Local
Government Corp Electrical Journeyman 0 0 0 1
Water & Sewer Superintendent 1 1 1 1
Water & Sewer Supervisor 1 2 2 2
Service Worker II 5 5 5 5
Service Worker I 10 10 10 10
City
Manager
Deputy City
Manager
Public
Works
Streets Water &
Sewer Drainage
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WATER AND SEWER ADMINISTRATION
TOTAL POSITIONS 24 25 25 24
PERFORMANCE INDICATORS
Workload/Output
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Water Connections 16734 16031 16265 16590
Miles of Water Main 230 236 243 250
Miles of Sewer Main 118 124 131 137
Efficiency
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Gallons Pumped (Edwards), acre feet 52 324 400 550
Gallons Received (SSLGC), acre feet 6000 6694 6700 6800
Gallons Distributed, acre
feet 5300 6282 5630 6000
Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
New Meter Installed 260 276 80 150
New Service Taps 0 3 1 5
Water Service Calls 2212 1820 1858 2000
Water Main Break, Service Repair Calls 1806 1611 1506 1800
Sewer Backup and Repair Calls 792 904 765 775
Budget
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Personnel Services $1,801,986 $1,821,807 $1,857,153 $2,287,456 Supplies 78,926 44,285 53,000 109,480
City Support Services 68,258 72,617 89,559 219,750 Utility Services 3,773,667 3,890,452 4,020,500 4,223,750 Operations Support 9,450 7,390 10,050 10,100 Staff Support 37,795 35,788 43,000 41,450 City Assistance 200 40 0 0 Professional Services 465,999 377,238 380,400 392,400 Fund Charges/Transfers 8,615,455 8,930,072 6,746,368 6,794,386 Maintenance Services 10,195,253 10,994,260 11,347,820 11,872,500
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WATER AND SEWER ADMINISTRATION
Other Costs 40,000 36,616 40,000 40,000 Debt Service 2,072,273 637,022 2,619,511 2,597,184
Other Financing Sources 0 57,095 0 0 Rental/Leasing 96,568 113,265 105,402 60,700 Operating Equipment 6,950 8,201 13,000 124,500
Capital Outlay 0 0 255,507 1,075,000
Total $27,262,779 $27,026,148 $27,581,270 $29,848,656
Projects $0 $5,000,000 $326,687 $0
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget will increase 8.2% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the purchase of a replacement Combo Vac Truck, system monitoring upgrades and easement acquisition for future infrastructure.
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JULY 31ST, 2023
PUBLIC WORKS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
W & S ADMINISTRATION
====================
Personnel Services
575-511110 Regular 1,182,237 1,171,386 1,305,491 929,700 1,152,596 1,472,343 ____________
575-511120 Overtime 52,807 82,165 68,801 55,888 85,000 72,173 ____________
575-511210 Longevity 30,266 11,801 13,861 10,030 9,922 11,705 ____________
575-511230 Certification Allowance 10,761 16,783 13,791 12,953 11,104 10,851 ____________
575-511240 Vehicle/phone Allowance 900 866 900 0 0 0 ____________
575-511310 FICA - Employer 92,185 94,928 107,008 73,415 96,284 119,579 ____________
575-511350 TMRS-Employer 203,588 210,831 229,263 156,048 201,567 261,159 ____________
575-511410 Health-Employer 218,247 219,573 265,624 201,301 275,733 316,229 ____________
575-511500 Workers' Compensation 10,995 13,475 22,745 24,947 24,947 23,417 ____________
TOTAL Personnel Services 1,801,986 1,821,807 2,027,484 1,464,281 1,857,153 2,287,456
Supplies
575-521000 Operating Supplies 8,469 11,551 10,000 10,240 20,000 15,000 ____________
575-521100 Office Supplies 962 1,565 1,500 739 1,500 2,000 ____________
575-521200 Medical/Chem Supplies 1,391 1,457 1,500 978 1,500 5,980 ____________
575-521400 Plumbing Supplies 68,105 29,713 50,000 10,495 30,000 85,000 ____________
575-521600 Equip Maint Supplies 0 0 0 0 0 1,500 ____________
TOTAL Supplies 78,926 44,285 63,000 22,452 53,000 109,480
Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
575-532400 Computer Fees & Licenses 0 0 0 0 0 4,000 ____________
575-532500 City Insurance-Commercial 65,833 70,562 78,000 86,059 86,059 97,000 ____________
575-532800 Employee Appreciation Events 2,500 2,055 3,500 2,907 3,500 3,750 ____________
575-532900 Contingencies ( 76) 0 109,000 0 0 115,000 ____________
TOTAL City Support Services 68,258 72,617 190,500 88,966 89,559 219,750
Utility Services
575-533100 Gas Utility Service 2,064 2,820 3,000 2,225 3,000 4,000 ____________
575-533200 Electric Utility Service 428,361 403,065 325,000 292,361 450,000 450,000 ____________
575-533310 Telephone/Cell Phones 429 81 2,000 0 2,000 0 ____________
575-533400 Water Purchase 3,293,664 3,415,885 3,200,000 2,004,481 3,500,000 3,700,000 ____________
575-533410 Water Utility Service 1,936 2,075 2,500 2,032 2,500 2,750 ____________
575-533500 Vehicle Fuel 47,213 66,524 53,000 48,424 63,000 67,000 ____________
TOTAL Utility Services 3,773,667 3,890,452 3,585,500 2,349,523 4,020,500 4,223,750
Operations Support
575-534000 Postage 306 272 300 61 300 350 ____________
575-534100 Advertising 2,455 0 3,000 0 3,000 3,000 ____________
575-534200 Printing & Binding 0 179 250 31 250 250 ____________
575-534300 Equipment Maintenance - Copie 6,688 6,939 6,500 4,453 6,500 6,500 ____________
TOTAL Operations Support 9,450 7,390 10,050 4,545 10,050 10,100
XXXXXXX
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JULY 31ST, 2023
PUBLIC WORKS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Staff Support
575-535100 Uniforms 15,113 13,960 20,000 9,723 20,000 17,450 ____________
575-535300 Memberships 5,683 0 0 0 0 0 ____________
575-535500 Training/Travel 15,000 20,545 23,000 11,006 23,000 23,000 ____________
575-535510 Meeting Expenses 1,999 1,283 0 0 0 1,000 ____________
TOTAL Staff Support 37,795 35,788 43,000 20,730 43,000 41,450
City Assistance
575-537100 Medical Services 200 40 0 0 0 0 ____________
TOTAL City Assistance 200 40 0 0 0 0
Professional Services
575-541200 Legal Svcs 225,226 113,915 150,000 149,176 200,000 125,000 ____________
575-541300 Other Consl/Prof Services 121,249 45,587 145,000 44,449 60,000 145,000 ____________
575-541305 Cell Tower Management Fees 92,124 108,128 108,000 91,811 95,000 96,000 ____________
575-541400 Auditor/Accounting Service 26,000 24,000 24,000 24,000 24,000 25,000 ____________
575-541500 Paying Agent 1,400 797 1,400 600 1,400 1,400 ____________
575-541502 Cost of Bond Issuance 0 84,811 0 0 0 0 ____________
TOTAL Professional Services 465,999 377,238 428,400 310,035 380,400 392,400
Fund Charges/Transfers
575-548040 Contribution To CVLGC 99,999 300,000 400,000 400,000 400,000 300,000 ____________
575-548050 Contribution to SSLG 3,908,231 3,913,110 3,898,064 2,977,674 3,898,064 4,065,751 ____________
575-548060 Contribution to CCMA 714,450 716,245 800,000 218,025 800,000 715,050 ____________
575-548101 Transfer Out - General Fund 0 0 4,000 0 4,000 4,000 ____________
575-548600 Inter-fund Charges-Admin 1,450,827 1,478,230 1,493,620 1,244,683 1,493,620 1,540,372 ____________
575-548610 Interfund Charge-Fleet 116,624 163,596 150,684 125,570 150,684 169,213 ____________
575-548800 Depreciation Expense 2,313,943 2,358,892 0 0 0 0 ____________
575-548900 Amortization Expense 11,381 0 0 0 0 0 ____________
TOTAL Fund Charges/Transfers 8,615,455 8,930,072 6,746,368 4,965,952 6,746,368 6,794,386
Maintenance Services
575-551100 Building Maintenance 2,451 2,908 5,000 0 5,000 10,000 ____________
575-551300 Computer Maintenance 11,004 14,647 17,500 6,229 17,500 17,500 ____________
575-551400 Minor & Other Equip Maint 2,127 3,302 5,100 2,433 5,100 5,100 ____________
575-551500 Water Maintenance 70,211 132,340 200,000 144,427 200,000 280,000 ____________
575-551510 Waste Contractor Expense 5,206,801 5,452,509 5,000,000 4,147,104 5,500,000 5,582,100 ____________
575-551520 Sewer Treatment-CCMA/MUD 4,708,982 5,286,445 4,182,000 4,072,525 5,500,000 5,720,000 ____________
575-551530 Sewer Maintenance 129,617 78,157 90,000 33,044 90,000 120,000 ____________
575-551540 I&I Maintenance 45,429 7,299 50,000 0 10,000 50,000 ____________
575-551600 Street Maintenance Materials 18,411 16,333 20,000 16,992 20,000 87,500 ____________
575-551720 Low Flow Rebate Program 0 100 400 0 0 100 ____________
575-551800 Other Maintenance Agreements 220 220 200 220 220 200 ____________
TOTAL Maintenance Services 10,195,253 10,994,260 9,570,200 8,422,973 11,347,820 11,872,500
XXXXXXX
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PROPOSED BUDGET WORKSHEET
202-WATER & SEWER AS OF: JULY 31ST, 2023
PUBLIC WORKS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Other Costs
575-554100 State Water Fees-TCEQ 40,000 36,616 40,000 36,605 40,000 40,000 ____________
TOTAL Other Costs 40,000 36,616 40,000 36,605 40,000 40,000
Debt Service
575-555900 Debt Service 1,560,000 0 1,912,700 1,580,000 1,580,000 1,630,000 ____________
575-555900.Interest Expense 512,273 637,022 587,077 1,039,511 1,039,511 967,184 ____________
TOTAL Debt Service 2,072,273 637,022 2,499,777 2,619,511 2,619,511 2,597,184
Other Financing Sources
575-556000 Issuance Costs 0 57,095 0 0 0 0 ____________
TOTAL Other Financing Sources 0 57,095 0 0 0 0
Rental/Leasing
575-561000 Rental-Building & Land 3,041 3,132 3,275 3,402 3,402 3,700 ____________
575-561100 Rental-Equipment 0 8,133 1,000 0 0 6,000 ____________
575-561200 Lease/Purchase Payments 93,527 102,000 68,000 85,000 102,000 51,000 ____________
TOTAL Rental/Leasing 96,568 113,265 72,275 88,402 105,402 60,700
Operating Equipment
575-571000 Furniture & Fixtures 4,361 3,952 3,000 266 3,000 6,000 ____________
575-571300 Computer & Periphe. < $5000 0 0 0 0 0 108,500 ____________
575-571500 Minor Equipment 2,588 4,249 4,000 4,963 10,000 10,000 ____________
TOTAL Operating Equipment 6,950 8,201 7,000 5,229 13,000 124,500
Capital Outlay
575-581000 MAJOR PROJECTS-water & sewer 0 0 0 0 0 250,000 ____________
575-581010 LAND/ROW 0 0 0 0 0 100,000 ____________
575-581200 Vehicles & Access. Over $5,00 0 0 52,500 55,382 57,500 0 ____________
575-581800 Equipment Over $5,000 0 0 208,900 193,006 198,007 725,000 ____________
TOTAL Capital Outlay 0 0 261,400 248,388 255,507 1,075,000
Water Line Relocation ___________ ___________ ___________ ___________ ___________ ____________ ____________
Aviation Heights ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL W & S ADMINISTRATION 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC WORKS 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656
XXXXXXX
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FUND: 411 CAPITAL RECOVERY FUND
WATER
(Water & Sewer)
DESCRIPTION
The Capital Recovery program is designated to support future growth of population
and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact
funds (Capital Recovery) must be used within ten years of collection date. All
water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations.
GOALS AND OBJECTIVES
• Ensure the Texas Commission of Environmental Quality (TCEQ) rules
and regulations are met for future growth.
• Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community.
• Provide citizens with quality projects completed on-time and on-budget.
• Design a 3 million gallon ground storage and booster station
• State law mandates that the Water/Wastewater Capital Recovery plan be updated at least every five years. The last study was 2011.
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CAPITAL RECOVERY FUND - WATER
PERFORMANCE INDICATORS
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue Fees $1,079,712 $832,664 $900,000 $1,000,000
Miscellaneous 10,310 65,208 211,800 222,000
Total $1,090,022 $897,871 $1,111,800 $1,222,000
Expenses Non Departmental $46,922 $37,234 $55,748 $55,748
Projects 512,000 4,230,819 0 0
Total $558,922 $4,268,052 $55,748 $55,748
Over/-Under $531,100 -$3,370,181 $1,056,052 $1,166,252
PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $55,748 for any professional services or
studies that need to be completed.
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PROPOSED BUDGET WORKSHEET
411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 1,079,712 832,664 1,100,000 573,302 900,000 1,000,000 ____________
Miscellaneous 10,310 65,208 51,500 179,590 211,800 222,000 ____________
TOTAL REVENUES 1,090,022 897,871 1,151,500 752,892 1,111,800 1,222,000
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 46,922 37,234 55,748 1,000 55,748 55,748 ____________
TOTAL GENERAL GOVERNMENT 46,922 37,234 55,748 1,000 55,748 55,748
MISC & PROJECTS
PROJECTS 512,000 4,230,819 0 0 0 0 ____________
TOTAL MISC & PROJECTS 512,000 4,230,819 0 0 0 0 ____________
TOTAL EXPENDITURES 558,922 4,268,052 55,748 1,000 55,748 55,748
REVENUE OVER/(UNDER) EXPENDITURES 531,100 ( 3,370,181) 1,095,752 751,892 1,056,052 1,166,252
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-455900 Cap Rcvry-Water 1,079,712 832,664 1,100,000 573,302 900,000 1,000,000 ____________
TOTAL Fees 1,079,712 832,664 1,100,000 573,302 900,000 1,000,000
Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Miscellaneous
000-491000 Interest Earned 237 754 1,500 1,307 1,800 2,000 ____________
000-491200 Investment Income 10,073 64,453 50,000 178,282 210,000 220,000 ____________
TOTAL Miscellaneous 10,310 65,208 51,500 179,590 211,800 222,000 ____________
TOTAL REVENUES 1,090,022 897,871 1,151,500 752,892 1,111,800 1,222,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 3
PROPOSED BUDGET WORKSHEET
411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
101-532400 Computer Fees & Licenses 0 0 11,748 0 11,748 11,748 ____________
TOTAL City Support Services 0 0 11,748 0 11,748 11,748
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
101-541300 Professional Services-Cap Pla 45,922 36,234 43,000 0 43,000 43,000 ____________
101-541400 Auditor/Accounting Service 1,000 1,000 1,000 1,000 1,000 1,000 ____________
TOTAL Professional Services 46,922 37,234 44,000 1,000 44,000 44,000
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Debt Service ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 46,922 37,234 55,748 1,000 55,748 55,748
XXXXXXX
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PROPOSED BUDGET WORKSHEET
411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NONDEPARTMENTAL
===============
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 46,922 37,234 55,748 1,000 55,748 55,748
XXXXXXX
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PROPOSED BUDGET WORKSHEET
411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PROJECTS
========
Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fund Charges/Transfers
900-548406 Transfer Out-Public Imprvment 512,000 4,230,819 0 0 0 0 ____________
TOTAL Fund Charges/Transfers 512,000 4,230,819 0 0 0 0
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL PROJECTS 512,000 4,230,819 0 0 0 0
XXXXXXX
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PROPOSED BUDGET WORKSHEET
411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
LIVE OAK ELEVATED TANK
======================
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
TOTAL MISC & PROJECTS 512,000 4,230,819 0 0 0 0
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 558,922 4,268,052 55,748 1,000 55,748 55,748
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 421 CAPITAL RECOVERY FUND
SEWER
(Water & Sewer)
DESCRIPTION The Capital Recovery program is designated to support future growth of population
and commercial water and wastewater demands without an impact on existing
customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All
water and wastewater improvements are constructed to meet State Board of
Insurance and Texas Commission on Environmental Quality rules and regulations.
GOALS AND OBJECTIVES
• Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth.
• Continue to improve and provide an efficient and reliable water and
wastewater system that meets all of the State rules and regulations and future growth in the community.
• Preliminary engineering and land acquisition for a waste water treatment
plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water/Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 2011. Currently
the Sedona WWTP serves the Crossvine Subdivision area but will be
eliminated when the new CCMA WWTP comes on line. A sewer line and lift-station will be needed to accomplish this project.
• Initiate and institute a study to implement reuse water throughout the
City.
• Provide citizens with quality projects completed on-time and on-budget.
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CAPITAL RECOVERY FUND - SEWER
PERFORMANCE INDICATORS
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue Fees $611,659 $371,261 $400,000 $500,000
Miscellaneous 9,865 59,887 245,000 200,000
Total $621,523 $431,148 $645,000 $700,000
Expenses Non-Departmental $7,855,487 $21,382 $67,248 $67,248
Total $7,855,487 $21,382 $67,248 $67,248
Over/-Under -$7,233,964 $409,766 $577,752 $632,752
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget will be set at $67,248 for any professional services or studies that need to be completed.
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PROPOSED BUDGET WORKSHEET
421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 611,659 371,261 550,000 355,654 400,000 500,000 ____________
Miscellaneous 9,865 59,887 51,500 194,555 245,000 200,000 ____________
TOTAL REVENUES 621,523 431,148 601,500 550,209 645,000 700,000
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 7,855,487 21,382 64,248 2,558 67,248 67,248 ____________
TOTAL GENERAL GOVERNMENT 7,855,487 21,382 64,248 2,558 67,248 67,248
MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________
TOTAL EXPENDITURES 7,855,487 21,382 64,248 2,558 67,248 67,248
REVENUE OVER/(UNDER) EXPENDITURES ( 7,233,964) 409,766 537,252 547,651 577,752 632,752
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-455910 Cap Rcvry-Waste Water 611,659 371,261 550,000 355,654 400,000 500,000 ____________
TOTAL Fees 611,659 371,261 550,000 355,654 400,000 500,000
Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Miscellaneous
000-491000 Interest Earned 195 6,415 1,500 18,276 25,000 25,000 ____________
000-491200 Investment Income 39,750 63,418 50,000 176,128 220,000 175,000 ____________
000-491900 Unrealize Gain/Loss-Captl On( 30,080) ( 9,945) 0 151 0 0 ____________
TOTAL Miscellaneous 9,865 59,887 51,500 194,555 245,000 200,000 ____________
TOTAL REVENUES 621,523 431,148 601,500 550,209 645,000 700,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
101-532400 Computer Fees & Licenses 0 0 11,748 0 11,748 11,748 ____________
TOTAL City Support Services 0 0 11,748 0 11,748 11,748
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
101-541300 Professional Services-Cap Pla 55,698 15,816 50,000 0 50,000 50,000 ____________
101-541400 Auditor/Accounting Service 1,000 1,000 1,000 1,000 1,000 1,000 ____________
101-541650 Investment Mgt Fee-Sewer 3,789 4,566 1,500 1,558 4,500 4,500 ____________
TOTAL Professional Services 60,487 21,382 52,500 2,558 55,500 55,500
Fund Charges/Transfers
101-548406 Transfer Out-Water/Sewer Prjc 7,795,000 0 0 0 0 0 ____________
TOTAL Fund Charges/Transfers 7,795,000 0 0 0 0 0
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 7,855,487 21,382 64,248 2,558 67,248 67,248
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 7,855,487 21,382 64,248 2,558 67,248 67,248
XXXXXXX
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PROPOSED BUDGET WORKSHEET
421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
SEWER PROJECTS
==============
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 7,855,487 21,382 64,248 2,558 67,248 67,248
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 204 DRAINAGE FUND
DEPARTMENT DESCRIPTION
The Public Works Drainage Division provides essential services that contributes to a safer and more attractive community through the maintenance and management of drainage channels, storm water inlets, floodways, road right-of-way, alleys, and compliance with
regulations, as well as reviewing subdivision plans and the issuance of permits for
development that potentially affects drainage infrastructure. The revenues come from a
fee charged to “users”. A “user” is any citizen or business that owns impervious surfaces and/or any man-made structure, such as buildings, parking lots, or driveways.
GOALS AND OBJECTIVES
• Protect lives and property.
• Adhere to best management practices in the maintenance of natural creek waterways and earthen channels to ensure water quality, reduce erosion, and increase conveyance.
• Technical review and issuance of floodplain permits, flood insurance rate map revision, floodplain violation identification, coordination and mitigation support.
• Continue to evaluate, consider, and pursue all available resources for innovative management of the drainage infrastructure.
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PUBLIC WORKS DRAINAGE
ORGANIZATIONAL CHART
DRAINAGE 2020-21 Actual 2021-22
Actual
2022-23
Estimate
2023-24
Budget
Director 1 1 1 1
Assistant Director 1 1 1 0
Streets/Drainage Manager 1 1 1 1
Drainage Superintendent 1 1 1 1
Drainage Worker II 2 2 2 2
Drainage Worker I 5 5 5 5
TOTAL POSITIONS 11 11 11 10
PERFORMANCE INDICATORS
Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Acres of Alleys Maintained 5.15 5.15 5.15 5.15
Acres of Rights-of-Way (ROW) Maintained 66.46 66.46 66.46 66.46 Acres of Drainage Ditches
Maintained 158.75 220 220 220
Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
City
Manager
Deputy City
Manager
Public
Works
Streets Water &
Sewer Drainage
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PUBLIC WORKS DRAINAGE
Monthly Operating Expenditures 79,252.85 87,284 110,512 125,830
Effectiveness
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
ROW Maintenance & Mowing,
Hours 4250 4320 4550 4550
Drainage Mowing, Hours 1080 1340 1380 1400 Drainage Structure Maintenance, Hours 1640 2151 2100 2250
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue Permits $6,670 $9,650 $11,000 $10,200 Fees 1,211,192 1,258,899 1,258,500 1,321,850
Fund Transfers 0 19,166 17,573 17,573 Miscellaneous 59,975 3,938 27,500 27,000
Total $1,277,838 $1,291,653 $1,314,573 $1,376,623
Expenses Personnel $379,237 $283,539 $527,883 $589,467 Supplies 3,717 10,989 6,950 7,800 City Support Services 4,474 4,490 15,672 17,000 Utility Services 20,288 26,436 30,900 30,000
Operations Support 31 0 0 0 Staff Support 13,042 11,171 14,000 15,444 City Assistance 120 40 200 200 Professional Services 2,720 16,225 77,500 16,000 Fund Charges/Transfers 647,133 682,199 575,443 528,746 Maintenance Services 10,728 9,764 75,000 156,000 Other Costs 0 100 105 100 Debt Services 121,740 0 0 0
Operating Equipment 6,867 2,459 2,500 9,450 Capital Outlay 0 0 165,000 124,000 Projects 0 0 0 100,000
Total $1,210,097 $1,047,411 $1,491,153 $1,594,207
Over/-Under $67,741 $244,241 -$176,580 -$217,584
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The FY 2023-24 Budget increase 4.7% from the FY 2022-23 year-end estimate from anticipated service additions.
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PUBLIC WORKS DRAINAGE
Expenses: The FY 2023-24 Budget will increase 6.9% from the FY 2022-23 year-end estimate for anticipated wage adjustments and equipment replacements and additional drainage channel maintenance projects.
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PROPOSED BUDGET WORKSHEET
204-DRAINAGE AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Permits 6,670 9,650 7,000 13,050 11,000 10,200 ____________
Fees 1,211,192 1,258,899 1,258,500 1,054,423 1,258,500 1,321,850 ____________
Fund Transfers 0 19,166 182,573 0 17,573 17,573 ____________
Miscellaneous 59,975 3,938 2,000 20,467 27,500 27,000 ____________
TOTAL REVENUES 1,277,838 1,291,653 1,450,073 1,087,941 1,314,573 1,376,623
EXPENDITURE SUMMARY
PUBLIC WORKS
DRAINAGE 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207 ____________
TOTAL PUBLIC WORKS 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207
MISC & PROJECTS
PROJECTS 0 0 0 0 0 100,000 ____________
TOTAL MISC & PROJECTS 0 0 0 0 0 100,000 ____________
TOTAL EXPENDITURES 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,594,207
REVENUE OVER/(UNDER) EXPENDITURES 67,741 244,241 10,266 23,733 ( 176,580) ( 217,584)
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
204-DRAINAGE AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Permits
000-432400 Floodplain Permit 6,670 9,650 7,000 13,050 11,000 10,200 ____________
TOTAL Permits 6,670 9,650 7,000 13,050 11,000 10,200
Fees
000-457500 Drainage Penalties 1,540 9,881 8,500 8,803 8,500 9,350 ____________
000-457600 Drainage Fee 1,209,653 1,249,018 1,250,000 1,045,620 1,250,000 1,312,500 ____________
TOTAL Fees 1,211,192 1,258,899 1,258,500 1,054,423 1,258,500 1,321,850
Fund Transfers
000-481000 Transfer In - Reserves 0 0 165,000 0 0 0 ____________
000-486100 Transfer In 0 19,166 0 0 0 0 ____________
000-486101 Transfer In - General Fund 0 0 17,573 0 17,573 17,573 ____________
TOTAL Fund Transfers 0 19,166 182,573 0 17,573 17,573
Miscellaneous
000-491000 Interest Earned 82 710 500 2,951 4,500 4,000 ____________
000-491200 Investment Income 738 3,228 1,500 17,517 23,000 23,000 ____________
000-497000 Misc Income-Drainage 59,155 0 0 0 0 0 ____________
TOTAL Miscellaneous 59,975 3,938 2,000 20,467 27,500 27,000 ____________
TOTAL REVENUES 1,277,838 1,291,653 1,450,073 1,087,941 1,314,573 1,376,623
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
204-DRAINAGE AS OF: JULY 31ST, 2023
PUBLIC WORKS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
DRAINAGE
========
Personnel Services
579-511110 Regular 234,047 202,262 319,184 265,615 331,406 368,504 ____________
579-511120 Overtime 8,883 3,539 7,174 4,646 7,174 8,265 ____________
579-511210 Longevity 9,876 10,151 9,558 12,802 12,802 13,145 ____________
579-511230 Certification Allowance 1,985 2,352 2,450 2,573 2,723 2,873 ____________
579-511310 FICA - Employer 18,135 16,858 25,885 21,003 27,089 30,021 ____________
579-511350 TMRS-Employer 41,806 ( 13,709) 55,458 44,084 56,710 65,566 ____________
579-511410 Health-Employer 60,674 57,392 99,305 63,528 82,126 94,154 ____________
579-511500 Workers' Compensation 3,831 4,694 6,200 8,692 7,853 6,939 ____________
TOTAL Personnel Services 379,237 283,539 525,214 422,943 527,883 589,467
Supplies
579-521000 Operating Supplies 2,318 10,098 2,500 1,402 2,500 3,000 ____________
579-521100 Office Supplies 237 111 250 113 250 600 ____________
579-521200 Medical/Chem Supplies 1,162 780 4,000 1,130 4,000 4,000 ____________
579-521300 Motor Vehicle Supplies 0 0 200 0 200 200 ____________
TOTAL Supplies 3,717 10,989 6,950 2,645 6,950 7,800
Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
579-532500 City Insurance-Commercial 2,974 3,111 3,500 3,172 3,172 3,500 ____________
579-532800 EMPLOYEE APPRECIATION EVENTS 1,500 980 2,500 1,475 2,500 2,500 ____________
579-532900 Contingencies 0 399 10,000 460 10,000 11,000 ____________
TOTAL City Support Services 4,474 4,490 16,000 5,107 15,672 17,000
Utility Services
579-533310 Telephone/Cell Phones 805 383 900 0 900 0 ____________
579-533500 Vehicle Fuel 19,483 26,052 16,000 24,350 30,000 30,000 ____________
TOTAL Utility Services 20,288 26,436 16,900 24,350 30,900 30,000
Operations Support
579-534200 Printing & Binding 31 0 0 0 0 0 ____________
TOTAL Operations Support 31 0 0 0 0 0
Staff Support
579-535100 Uniforms 6,306 5,263 6,000 4,722 6,000 6,300 ____________
579-535300 Memberships ( 14) 0 0 0 0 600 ____________
579-535500 Training/Travel 5,000 5,875 8,000 2,266 8,000 7,500 ____________
579-535510 Meeting Expenses 1,200 33 0 0 0 500 ____________
579-535600 Professional Certification 550 0 0 0 0 544 ____________
TOTAL Staff Support 13,042 11,171 14,000 6,988 14,000 15,444
XXXXXXX
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PROPOSED BUDGET WORKSHEET
204-DRAINAGE AS OF: JULY 31ST, 2023
PUBLIC WORKS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance
579-537100 Medical Services 120 40 200 0 200 200 ____________
TOTAL City Assistance 120 40 200 0 200 200
Professional Services
579-541200 Legal Svcs 59 0 1,000 0 1,000 1,000 ____________
579-541310 Contractual Services 1,161 14,725 40,000 37,817 75,000 15,000 ____________
579-541400 Auditor/Accounting Service 1,500 1,500 1,500 1,500 1,500 0 ____________
TOTAL Professional Services 2,720 16,225 42,500 39,317 77,500 16,000
Fund Charges/Transfers
579-548000 Transfer Out 20,355 0 0 0 0 0 ____________
579-548101 Transfer Out - General Fund 0 0 1,000 0 1,000 0 ____________
579-548500 Interfund Charges-Admin 285,506 308,010 320,073 266,728 320,073 265,625 ____________
579-548600 Interfund Charges-Water 146,400 150,000 150,000 125,000 150,000 157,500 ____________
579-548610 Interfund Charge-Fleet 99,261 115,807 104,370 86,975 104,370 105,621 ____________
579-548800 Depreciation Expense 95,611 108,382 0 0 0 0 ____________
TOTAL Fund Charges/Transfers 647,133 682,199 575,443 478,703 575,443 528,746
Maintenance Services
579-551300 Computer Maintenance ( 623) 0 0 0 0 0 ____________
579-551610 Drainage Channel Maintenance 11,351 9,764 75,000 8,033 75,000 156,000 ____________
TOTAL Maintenance Services 10,728 9,764 75,000 8,033 75,000 156,000
Other Costs
579-554100 State Storm Water Fee-TCEQ 0 100 100 105 105 100 ____________
TOTAL Other Costs 0 100 100 105 105 100
Debt Service
579-555900 Debt Service 120,000 0 0 0 0 0 ____________
579-555900.Interest Expense 1,740 0 0 0 0 0 ____________
TOTAL Debt Service 121,740 0 0 0 0 0
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
579-571200 Vehicles & Access Less $5,000 130 0 0 0 0 0 ____________
579-571300 Computer & Periphe. < $5,000 0 0 0 0 0 5,100 ____________
579-571500 Equipment Under $5,000 6,737 2,459 2,500 2,402 2,500 4,350 ____________
TOTAL Operating Equipment 6,867 2,459 2,500 2,402 2,500 9,450
XXXXXXX
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PROPOSED BUDGET WORKSHEET
204-DRAINAGE AS OF: JULY 31ST, 2023
PUBLIC WORKS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Capital Outlay
579-581010 Land Purchase 0 0 0 0 0 100,000 ____________
579-581200 Vehicles & Access. Over $5,00 0 0 165,000 73,615 165,000 0 ____________
579-581500 Machinery/Equipment 0 0 0 0 0 24,000 ____________
TOTAL Capital Outlay 0 0 165,000 73,615 165,000 124,000
________________________________________________________________________________________________________________________________________
TOTAL DRAINAGE 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC WORKS 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207
XXXXXXX
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PROPOSED BUDGET WORKSHEET
204-DRAINAGE AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PROJECTS
========
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
900-541100 Engineering 0 0 0 0 0 100,000 ____________
TOTAL Professional Services 0 0 0 0 0 100,000
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL PROJECTS 0 0 0 0 0 100,000
________________________________________________________________________________________________________________________________________
TOTAL MISC & PROJECTS 0 0 0 0 0 100,000
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,594,207
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 203 EMERGENCY MEDICAL
SERVICES (EMS)
DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 230 square mile service area that includes the municipalities of
Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western
Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge) and JBSA Randolph. We also work with individual at-risk patients to insure they have the best access to primary healthcare and that their medical needs are being met before an
emergency occurs. We educate our employees by providing over fifty hours of
Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand-by event coverage to further the knowledge of Emergency Medical Services and injury/illness prevention and preparedness.
GOALS AND OBJECTIVES
• Provide efficient pre-hospital healthcare services to the communities that
we serve.
• Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and
appropriate destination management for the citizens we serve.
• Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of
care is provided.
• Provide high quality pre-hospital training and community education for the communities we serve and the region as a whole.
• Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External
Defibrillator training programs.
• Be the preferred employer for pre-hospital healthcare providers in the State of Texas
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EMERGENCY MEDICAL SERVICES (EMS)
• Be thoroughly prepared for man-made and natural disasters in our jurisdiction, region, and statewide.
• Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service.
ORGANIZATIONAL CHART
EMS 2020-21 Actual 2021-22
Actual
2022-23
Estimate
2023-24
Budget
Chief 1 1 1 1
Assistant Chief -
Operations 1
1 1 1
Assistant Chief - Clinical 1 1 1 1
Community Health
Coordinator 1
1 1 1
Training Coordinator 1 1 1 2
Office Manager 1 1 1 1
Instructor 1 1 1 0
Administrative Asst. 1 1 1 1
Billing Specialist 3 3 3 3
EMS Battalion Chief 3 3 3 3
Field Training Officer 3 3 3 0
Lieutenant 3 3 3 6
MIH Paramedic 1 1 1 1
Paramedic 28 30 32 40
EMT 6 6 12 12
P/T Paramedics 15 15 15 15
P/T EMT 5 5 5 5
P/T Supply Coordinator 1 1 1 1
TOTAL POSITIONS 76 78 86 90
City Manager
Emergency
Medical Services
(EMS)
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EMERGENCY MEDICAL SERVICES (EMS)
PERFORMANCE INDICATORS
Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Requests for EMS Service 12,269 13,520 13,618 14,893
Transports to Hospitals 7,443 8,332 8,366 9,358 Hospital to Hospital
Transports 795 913 900 925
Collections per Transport $459 $538 $500 $525
Students Enrolled in EMT Certification Classes 135 154 140 160
Trips billed for Alamo Heights 546 623 600 650
Members of EMS Passport 432 417 450 450
Efficiency
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Response Time 90% Reliability 13:59 13:59 13:00 13:00
Total Time on Task (Minutes) 58:30 57:50 57:00 57:00
Transport Percentage 61% 62% 62% 62%
Days Sales Outstanding 45.78 33.29 45 35
Mutual Aid Requested 28 22 20 20
Students Graduated from EMT Certification Classes 63 83 70 100
Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Critical Failures / 100,000 miles 7.0 3.7 6 4
Fleet Accidents / 100,000 miles 5.0 3.3 4 3
Cardiac Arrest Save % 7.1% 8% 10% 10%
Correct recognition of
STEMI 64.6% 62% 75% 75%
EMT Class Certification Pass Rate 85.7% 92% 90% 94%
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EMERGENCY MEDICAL SERVICES (EMS)
Budget
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Revenue
Fees $7,164,000 $7,780,595 $7,925,405 $8,486,771
Inter-Jurisdictional 3,204,108 4,133,931 3,901,113 4,207,452
Fund Transfers 409,606 7,381 0 0
Miscellaneous 115,705 81,240 199,465 166,000
Total $10,893,569 $12,003,147 $12,025,983 $12,860,223
Expenses
Personnel $5,087,531 $5,748,218 $6,567,746 $7,778,652
Supplies 356,297 441,925 435,369 440,425
City Support Services 71,113 81,610 141,969 199,200
Utility Services 130,473 186,822 160,500 176,000
Operations Support 152,744 34,261 33,570 34,400
Staff Support 55,329 68,776 102,492 88,000
City Assistance 616,862 623,522 623,989 689,566
Professional Services 113,798 149,674 124,000 128,000
Fund Charges/Transfers 3,272,625 3,292,461 2,875,756 3,280,093
Maintenance Services 10,560 10,440 11,000 13,000
Debt Service 115,100 0 0 0
Rental/Leasing 65,118 -6,633 78,509 120,000
Operating Equipment 74,513 37,659 114,849 58,500
Capital Outlay 0 17,240 710,000 635,000
Total $10,122,063 $10,685,974 $11,979,749 $13,640,835
Over/-Under $771,505 $1,317,174 $46,234 -$780,612
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2023-24 Budget are expected to increase 6.9% from
FY 2022-23 year-end estimates from an increase in transports and new service contracts with customer cities.
Expenses: The FY 2023-24 Budget will increase 13.9% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of 4
EMT positions.
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PROPOSED BUDGET WORKSHEET
203-EMS AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 7,164,150 7,780,595 7,605,302 5,607,235 7,925,405 8,486,771 ____________
Inter-Jurisdictional 3,204,108 4,133,931 3,978,179 3,601,502 3,901,113 4,207,452 ____________
Fund Transfers 409,606 7,381 262,000 0 0 0 ____________
Miscellaneous 115,705 81,240 171,500 186,986 199,465 166,000 ____________
TOTAL REVENUES 10,893,569 12,003,147 12,016,982 9,395,724 12,025,983 12,860,223
EXPENDITURE SUMMARY
PUBLIC SAFETY
SCHERTZ EMS 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 ____________
TOTAL PUBLIC SAFETY 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835
MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________
TOTAL EXPENDITURES 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835
REVENUE OVER/(UNDER) EXPENDITURES 771,505 1,317,174 1,319 ( 609,567) 46,234 ( 780,612)
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
203-EMS AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-456100 Ambulance/Mileage Transprt Fe 6,844,294 7,400,892 7,248,302 5,312,710 7,566,405 8,107,771 ____________
000-456110 Passport Membership Fees 25,765 26,660 26,000 25,285 25,000 26,000 ____________
000-456120 EMT Class - Fees 134,600 170,975 140,000 115,615 155,000 150,000 ____________
000-456122 CE Class - Fees 19,745 18,523 20,000 20,691 20,000 20,000 ____________
000-456130 Immunization Fees 2,149 2,266 3,000 1,937 2,000 3,000 ____________
000-456140 Billing Fees-External 20,157 23,383 28,000 22,338 29,000 30,000 ____________
000-456150 Standby Fees 39,826 53,639 50,000 41,325 50,000 50,000 ____________
000-456155 Community Services Support 40,176 42,062 50,000 36,371 38,000 50,000 ____________
000-456160 MIH Services 37,413 42,145 40,000 30,963 40,000 50,000 ____________
000-459200 NSF Check Fee 25 50 0 0 0 0 ____________
TOTAL Fees 7,164,150 7,780,595 7,605,302 5,607,235 7,925,405 8,486,771
Inter-Jurisdictional
000-473500 Seguin/Guadalupe Co Support 1,005,263 850,607 927,935 773,279 927,935 1,020,728 ____________
000-474200 JBSA Support 0 582,131 654,778 544,659 654,778 674,421 ____________
000-474300 Cibolo Support 473,115 529,044 557,334 557,334 557,334 637,650 ____________
000-475100 Comal Co ESD #6 141,411 200,905 132,247 104,509 139,346 154,309 ____________
000-475200 Live Oak Support 246,256 259,351 273,764 273,764 273,764 282,952 ____________
000-475300 Universal City Support 321,566 335,885 345,554 345,554 345,554 342,714 ____________
000-475400 Selma Support 171,441 180,290 186,132 186,132 186,132 214,655 ____________
000-475500 Schertz Support 667,049 695,644 725,514 725,514 725,514 770,949 ____________
000-475600 Santa Clara Support 11,455 11,953 12,236 12,236 12,236 12,888 ____________
000-475800 Marion Support 18,375 21,364 22,685 22,685 22,685 21,184 ____________
000-475910 TASPP Program 148,177 466,757 140,000 55,835 55,835 75,000 ____________
TOTAL Inter-Jurisdictional 3,204,108 4,133,931 3,978,179 3,601,502 3,901,113 4,207,452
Fund Transfers
000-486000 Transfer In-Reserves 0 0 262,000 0 0 0 ____________
000-486100 Transfer In 0 7,381 0 0 0 0 ____________
000-486405 Transfer In-Grant Fund 409,606 0 0 0 0 0 ____________
TOTAL Fund Transfers 409,606 7,381 262,000 0 0 0
Miscellaneous
000-491000 Interest Earned 489 1,164 1,500 7,930 10,000 10,000 ____________
000-491200 Investment Income 959 5,895 4,000 23,787 27,000 24,000 ____________
000-493203 Donations-EMS 925 1,500 2,000 1,215 465 2,000 ____________
000-497000 Misc Income 48,218 28,162 94,000 100,105 110,000 60,000 ____________
000-497100 Recovery of Bad Debt 11,223 12,903 20,000 13,962 12,000 20,000 ____________
000-497110 Collection Agency-Bad Debt 53,891 31,617 50,000 39,987 40,000 50,000 ____________
TOTAL Miscellaneous 115,705 81,240 171,500 186,986 199,465 166,000 ____________
TOTAL REVENUES 10,893,569 12,003,147 12,016,982 9,395,724 12,025,983 12,860,223
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
203-EMS AS OF: JULY 31ST, 2023
PUBLIC SAFETY
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
SCHERTZ EMS
===========
Personnel Services
280-511110 Regular 2,770,929 3,206,233 3,337,737 3,016,941 3,500,000 4,178,571 ____________
280-511120 Overtime 864,024 1,094,359 1,000,000 856,164 1,075,000 1,185,414 ____________
280-511210 Longevity 48,698 37,929 45,351 46,097 48,000 49,293 ____________
280-511220 Clothing Allowance 12,972 17,824 14,976 14,484 17,000 19,344 ____________
280-511230 Certification Allowance 11,645 16,730 20,410 15,095 18,000 21,320 ____________
280-511310 FICA - Employer 272,255 318,078 350,838 290,932 360,000 410,428 ____________
280-511350 TMRS-Employer 564,709 363,551 707,043 588,147 725,000 898,451 ____________
280-511410 Health-Employer 474,438 633,799 686,029 575,304 710,000 898,414 ____________
280-511500 Workers' Compensation 67,862 59,715 76,206 114,746 114,746 117,417 ____________
TOTAL Personnel Services 5,087,531 5,748,218 6,238,590 5,517,911 6,567,746 7,778,652
Supplies
280-521000 Operating Supplies 629 1,870 2,000 222 2,000 2,000 ____________
280-521010 Operating Supplies-EMT Class 29,950 39,944 30,000 25,705 26,000 30,000 ____________
280-521020 Operating Supplies-CE Class 6,852 526 17,275 10,220 17,000 9,925 ____________
280-521025 Community Support Supplies 23,480 34,258 25,000 19,646 20,000 25,000 ____________
280-521030 Operating Supplies- MIH 0 174 2,000 1,369 1,369 2,000 ____________
280-521100 Office Supplies 2,813 3,274 4,000 3,095 4,000 4,000 ____________
280-521200 Medical/Chem Supplies 280,902 355,917 300,000 344,604 350,000 350,000 ____________
280-521250 Immunization Supplies 7,998 3,060 14,000 8,950 12,000 14,000 ____________
280-521300 Motor Veh. Supplies 2,480 2,765 2,500 1,704 2,000 2,500 ____________
280-521600 Equip Maint Supplies 1,194 136 1,750 991 1,000 1,000 ____________
TOTAL Supplies 356,297 441,925 398,525 416,505 435,369 440,425
Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
280-532350 Software Maintenance 46,396 49,382 75,000 45,890 55,000 106,200 ____________
280-532500 City Insurance-Commercial 24,718 31,430 35,000 38,469 38,469 43,000 ____________
280-532900 Contingencies 0 798 48,500 0 48,500 50,000 ____________
TOTAL City Support Services 71,113 81,610 158,500 84,359 141,969 199,200
Utility Services
280-533100 Gas Utility Service 6,538 6,777 7,000 6,393 7,000 7,000 ____________
280-533200 Electric Utility Service 10,138 9,734 12,000 6,143 8,500 12,000 ____________
280-533310 Telephone/Cell Phones 7,731 586 0 0 0 0 ____________
280-533320 Telephone/Air Cards 261 0 0 0 0 0 ____________
280-533330 Telephone/Internet 1,587 0 0 0 0 0 ____________
280-533410 Water Utility Service 5,162 4,712 7,000 2,197 5,000 7,000 ____________
280-533500 Vehicle Fuel 99,055 165,015 150,000 117,316 140,000 150,000 ____________
TOTAL Utility Services 130,473 186,822 176,000 132,048 160,500 176,000
XXXXXXX
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PROPOSED BUDGET WORKSHEET
203-EMS AS OF: JULY 31ST, 2023
PUBLIC SAFETY
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Operations Support
280-534000 Postage 2,427 5,019 6,500 3,991 5,000 6,500 ____________
280-534100 Advertising 0 485 0 0 0 0 ____________
280-534200 Printing & Binding 2,609 2,514 3,000 2,683 3,000 3,000 ____________
280-534300 Equipment Maintenance - Copie 4,654 4,828 5,000 3,098 4,500 5,000 ____________
280-534400 EMT Class Instructors 13,440 15,520 8,000 9,920 14,000 10,000 ____________
280-534410 CE Class Instructors 640 0 1,500 880 1,000 2,400 ____________
280-534420 Community Support-Instructors 3,680 2,080 3,000 1,120 2,000 3,000 ____________
280-534500 Memberships - Organizations 3,815 3,815 4,500 4,115 4,070 4,500 ____________
280-534999 Misc Expenses 121,479 0 0 0 0 0 ____________
TOTAL Operations Support 152,744 34,261 31,500 25,807 33,570 34,400
Staff Support
280-535100 Uniforms 21,157 23,991 30,000 21,519 30,000 30,000 ____________
280-535210 Employee Recognition-Morale 5,115 4,549 6,500 6,341 6,500 6,500 ____________
280-535300 Memberships 0 40 0 0 0 0 ____________
280-535400 Publications 0 0 500 0 0 500 ____________
280-535500 Training/Travel 25,066 37,521 82,000 62,149 61,492 48,000 ____________
280-535510 Meeting Expenses 2,933 2,676 4,500 3,655 4,500 3,000 ____________
280-535600 Professional Certification 1,058 0 0 0 0 0 ____________
TOTAL Staff Support 55,329 68,776 123,500 93,664 102,492 88,000
City Assistance
280-537100 Medical Services 1,738 1,012 2,000 501 1,000 2,000 ____________
280-537110 EMS Outsourcing 611,113 618,489 618,489 463,867 618,489 680,566 ____________
280-537800 Community Outreach 4,011 4,021 4,500 3,731 4,500 7,000 ____________
TOTAL City Assistance 616,862 623,522 624,989 468,098 623,989 689,566
Professional Services
280-541200 Legal Svcs 351 1,067 5,000 1,035 1,000 5,000 ____________
280-541300 Other Consl/Prof Services 93,028 124,102 100,000 75,112 100,000 100,000 ____________
280-541400 Auditor/Accounting Service 3,000 3,000 3,000 3,000 3,000 3,000 ____________
280-541800 Credit Card Fees 17,419 21,505 17,500 13,362 20,000 20,000 ____________
TOTAL Professional Services 113,798 149,674 125,500 92,509 124,000 128,000
Fund Charges/Transfers
280-548101 Tranfer Out - General Fund 0 0 4,000 0 0 0 ____________
280-548600 Interfund Charges-G/F Admin 182,682 212,740 216,994 180,828 216,994 221,335 ____________
280-548610 Interfund Charges-Admin Fleet 181,781 226,106 258,762 215,635 258,762 263,937 ____________
280-548700 Bad Debt Expense 2,621,818 2,451,472 2,665,302 2,169,118 2,400,000 2,794,821 ____________
280-548800 Depreciation Expense 286,344 402,143 0 0 0 0 ____________
TOTAL Fund Charges/Transfers 3,272,625 3,292,461 3,145,058 2,565,581 2,875,756 3,280,093
XXXXXXX
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PROPOSED BUDGET WORKSHEET
203-EMS AS OF: JULY 31ST, 2023
PUBLIC SAFETY
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Maintenance Services
280-551810 Maintenance Agr. - Radios 10,560 10,440 13,000 5,220 11,000 13,000 ____________
TOTAL Maintenance Services 10,560 10,440 13,000 5,220 11,000 13,000
Other Costs ___________ ___________ ___________ ___________ ___________ ____________ ____________
Debt Service
280-555600.Interest-CO Bond 2007 0 ( 0) 0 0 0 0 ____________
280-555900 Debt Service 115,100 0 0 0 0 0 ____________
TOTAL Debt Service 115,100 ( 0) 0 0 0 0
Rental/Leasing
280-561200 Lease/Purchase Payments 65,118 ( 6,633) 150,000 78,509 78,509 120,000 ____________
TOTAL Rental/Leasing 65,118 ( 6,633) 150,000 78,509 78,509 120,000
Operating Equipment
280-571000 Furniture & Fixtures 1,569 6,399 5,000 1,163 5,000 5,000 ____________
280-571200 Vehicles&Access. < $5,000 15,535 1,780 9,000 897 2,000 4,500 ____________
280-571300 Computer&Periphe. < $5000 12,154 11,563 17,500 20,655 18,849 15,000 ____________
280-571400 Communication Equip < $5000 8,475 3,029 19,000 2,607 19,000 4,000 ____________
280-571800 Equipment Under $5,000 36,781 14,887 70,000 28,300 70,000 30,000 ____________
TOTAL Operating Equipment 74,513 37,659 120,500 53,621 114,849 58,500
Capital Outlay
280-581200 Vehicles & Access. Over $5,00 0 10,451 625,000 427,201 625,000 510,000 ____________
280-581800 Equipment Over $5,000 0 6,789 85,000 44,258 85,000 125,000 ____________
TOTAL Capital Outlay 0 17,240 710,000 471,459 710,000 635,000
________________________________________________________________________________________________________________________________________
TOTAL SCHERTZ EMS 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC SAFETY 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835
XXXXXXX
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FUND: 620 CITY OF SCHERTZ
ECONOMIC DEVELOPMENT
CORPORATION
MISSION STATEMENT The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. Specifically, we pursue Projects
that focus on the creation/retention of Primary Jobs and infrastructure
improvements.
ORGANIZATIONAL CHART
City Council
City Manager
Schertz Economic
Development
Corporation
Economic
Development
Board
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ECONOMIC DEVELOPMENT
ECONOMIC
DEVELOPMENT
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Executive Director 1 1 1 1
Deputy Director (reclassed Analyst position 2021)
0 1 1 1
Economic Development Analyst 1 0 0 0
Business Retention Manager 1 1 1 1
Executive Assistant 1 1 1 1
TOTAL POSITIONS 4 4 4 4
PERFORMANCE INDICATORS
2020-21 2021-22 2022-23 2023-24
Workload/Output Actual Actual Estimate Budget
Number of inquiries 94 121 155 164
Number of Schertz BRE visits 7 18 40 21
Number of recruitment events 6 8 12 14
Number of new prospects 15 35 45 43
Number of active
performance agreements 14 15 18 17
Budget
2020-21
Actual
2021-22
Actual
2022-23
Estimate
2023-24
Budget
Revenue Taxes $5,615,928 $6,025,703 $6,650,000 $7,092,000 Miscellaneous 56,144 201,279 1,042,500 1,315,000
Total $5,672,073 $6,226,982 $7,692,500 $8,407,000
Expenses Supplies $577 $1,011 $600 $1,000
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ECONOMIC DEVELOPMENT
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: The SEDC receives one-half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2023-24 is projected to increase by 9.3% from the FY 2023-24 year-end estimate. The increase is
reflective of an increase in sales tax revenue of 7% and additional investment income makes up the remainder.
Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2023-
24 are projected to increase 7.2% to utilize the maximum allowed Marketing and Promotion dollars. Unspent Marketing and Promotion dollars may be carried forward per State statute for Marketing and Promotion purposes.
Project Expenses: The SEDC is funding improvements to Lookout Rd,
signalization, and upsizing of wastewater facilities in FY 2023-24.
City Support Services 3,322 7,311 19,834 21,200
Utility Services 1,836 2,212 2,600 975
Operations Support 68,826 186,417 362,410 441,610
Staff Support 7,077 21,350 24,150 24,575
City Assistance 0 0 203,000 205,000
Professional Services 21,267 20,752 61,000 61,300
Fund Charges/Transfers 504,669 506,984 542,221 546,883
Operating Equipment 2,508 4,047 4,000 5,000
Total Economic
Development
$610,082 $750,084 $1,219,815 $1,307,543
Annual and Infrastructure
Grants
$4,274,385 $1,240,000 $8,750,079 $11,677,510
Total Schertz Economic
Development
$4,884,467 $1,990,084 $9,969,894 $12,985,053
Over/-Under $787,606 $4,236,898 -$2,277,394 -$4,578,053
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PROPOSED BUDGET WORKSHEET
620-SED CORPORATION AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Taxes 5,615,928 6,025,703 6,548,000 4,913,009 6,650,000 7,092,000 ____________
Fund Transfers 0 0 3,320,960 0 0 0 ____________
Miscellaneous 56,144 201,279 182,000 865,138 1,042,500 1,315,000 ____________
TOTAL REVENUES 5,672,073 6,226,982 10,050,960 5,778,147 7,692,500 8,407,000
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510 ____________
TOTAL GENERAL GOVERNMENT 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510
MISC & PROJECTS
ECONOMIC DEVELOPMENT 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 ____________
TOTAL MISC & PROJECTS 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 ____________
TOTAL EXPENDITURES 4,884,467 1,990,084 10,050,960 851,545 9,969,894 12,985,053
REVENUE OVER/(UNDER) EXPENDITURES 787,606 4,236,898 0 4,926,602 ( 2,277,394) ( 4,578,053)
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
620-SED CORPORATION AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Taxes
000-411500 Sales Tax Revenue (4B) 5,615,928 6,025,703 6,548,000 4,913,009 6,650,000 7,092,000 ____________
TOTAL Taxes 5,615,928 6,025,703 6,548,000 4,913,009 6,650,000 7,092,000
Fund Transfers
000-486010 Transfer In-Reserves 0 0 3,320,960 0 0 0 ____________
TOTAL Fund Transfers 0 0 3,320,960 0 0 0
Miscellaneous
000-491000 Interest Earned-Bank 431 1,438 2,000 8,339 12,500 15,000 ____________
000-491200 Investment Income 55,713 199,841 180,000 856,799 1,030,000 1,300,000 ____________
TOTAL Miscellaneous 56,144 201,279 182,000 865,138 1,042,500 1,315,000 ____________
TOTAL REVENUES 5,672,073 6,226,982 10,050,960 5,778,147 7,692,500 8,407,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
620-SED CORPORATION AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Assistance
101-537600 Development Incentive Fund 224,385 0 3,000,079 81,944 3,000,079 3,027,510 ____________
TOTAL City Assistance 224,385 0 3,000,079 81,944 3,000,079 3,027,510
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fund Charges/Transfers
101-548000 Contributions 4,050,000 1,240,000 5,750,000 0 5,750,000 8,650,000 ____________
TOTAL Fund Charges/Transfers 4,050,000 1,240,000 5,750,000 0 5,750,000 8,650,000
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Debt Service ___________ ___________ ___________ ___________ ___________ ____________ ____________
Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510
XXXXXXX
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PROPOSED BUDGET WORKSHEET
620-SED CORPORATION AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
BUILDING 6-8 MAINTENANCE
========================
Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Staff Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510
XXXXXXX
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PROPOSED BUDGET WORKSHEET
620-SED CORPORATION AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
ECONOMIC DEVELOPMENT
====================
Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Supplies
966-521100 Office Supplies 577 1,011 1,000 367 600 1,000 ____________
TOTAL Supplies 577 1,011 1,000 367 600 1,000
Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
City Support Services
966-532500 City Insurance-Commercial 1,469 1,461 1,700 1,534 1,534 1,700 ____________
966-532800 Promotional Events 1,853 5,850 9,500 7,297 9,500 9,500 ____________
966-532900 Contingencies 0 0 8,800 0 8,800 10,000 ____________
TOTAL City Support Services 3,322 7,311 20,000 8,832 19,834 21,200
Utility Services
966-533310 Telephone/Cell Phones 1,660 1,780 2,000 0 2,000 0 ____________
966-533500 Vehicle Fuel 119 432 750 91 400 750 ____________
966-533550 Vehicle Maintenance 57 0 225 49 200 225 ____________
TOTAL Utility Services 1,836 2,212 2,975 140 2,600 975
Operations Support
966-534000 Postage 75 71 500 19 100 500 ____________
966-534100 Advertising 5,718 77,076 315,850 37,120 240,000 315,850 ____________
966-534105 Goodwill 995 1,795 1,750 1,461 1,750 1,750 ____________
966-534190 Recruitment Events 13,484 27,963 35,000 23,548 35,000 35,000 ____________
966-534200 Printing & Binding 1,054 878 1,500 43 1,500 1,500 ____________
966-534300 Equipment Maintenance-Copier 3,323 3,448 3,500 2,212 4,000 3,500 ____________
966-534400 Computer Licenses-Software 29,903 45,802 50,675 30,769 50,675 54,675 ____________
966-534500 Memberships-Organization 14,275 29,385 28,835 23,585 29,385 28,835 ____________
TOTAL Operations Support 68,826 186,417 437,610 118,758 362,410 441,610
Staff Support
966-535100 Uniforms 643 676 800 345 300 800 ____________
966-535210 Employee Recognition-Morale 1,514 547 1,800 896 950 600 ____________
966-535300 Memberships-Staff Support 0 0 2,525 1,775 2,250 2,525 ____________
966-535400 Publications 230 0 800 43 800 800 ____________
966-535500 Training/Travel 2,413 16,269 12,000 6,295 12,000 12,000 ____________
966-535510 Meeting Expenses-EDC Board 2,278 3,858 7,850 3,542 7,850 7,850 ____________
TOTAL Staff Support 7,077 21,350 25,775 12,896 24,150 24,575
XXXXXXX
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PROPOSED BUDGET WORKSHEET
620-SED CORPORATION AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
City Assistance
966-537615 Small Business Grant Fund 0 0 200,000 40,000 200,000 200,000 ____________
966-537650 Prospect Services 0 0 5,000 2,116 3,000 5,000 ____________
TOTAL City Assistance 0 0 205,000 42,116 203,000 205,000
Professional Services
966-541200 Legal Svcs 12,920 9,770 15,000 6,396 15,000 15,000 ____________
966-541400 Auditor/Accounting Service 6,000 6,000 6,300 6,000 6,000 6,300 ____________
966-541450 Consulting Services 2,348 4,982 40,000 31,300 40,000 40,000 ____________
TOTAL Professional Services 21,267 20,752 61,300 43,696 61,000 61,300
Fund Charges/Transfers
966-548600 Interfund Charges-Admin 504,669 506,984 542,221 542,221 542,221 546,883 ____________
TOTAL Fund Charges/Transfers 504,669 506,984 542,221 542,221 542,221 546,883
Fund Replenish ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Debt Service ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
966-571100 Furniture & Fixtures 2,145 2,180 2,500 537 2,000 2,500 ____________
966-571300 Computer & Periphe < $5000 362 1,867 2,500 40 2,000 2,500 ____________
TOTAL Operating Equipment 2,508 4,047 5,000 577 4,000 5,000
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL ECONOMIC DEVELOPMENT 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543
XXXXXXX
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PROPOSED BUDGET WORKSHEET
620-SED CORPORATION AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
SCHWAB RD PROJECT
=================
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
TOTAL MISC & PROJECTS 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 4,884,467 1,990,084 10,050,960 851,545 9,969,894 12,985,053
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 106 SPECIAL EVENTS
DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated
to host community events, sponsored or co-sponsored, by the City of Schertz. Events include: Kick Cancer/Walk for Life and the Hal Baldwin Scholarship Program. 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget
Revenues
Fund Transfers -$1,472 -$147 $0 $0
Miscellaneous 31,793 47,589 60,775 45,000
Total $30,321 $47,442 $60,775 $45,000
Expenses Kick Cancer $4,284 $9,849 $22,195 $15,000
Hal Baldwin Scholarship 16,632 19,719 17,015 30,000
Total $20,915 $29,568 $39,210 $45,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenue budget has increased due to a trend increase to sponsorships
and event participation. It is now set at $45,000 each year and any additional
covers event expenses.
Expenses: The Special Events Fund FY 2023-24 Budget is set at $45,000 with no change in operations.
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PROPOSED BUDGET WORKSHEET
106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fund Transfers ( 1,472) ( 147) 0 147 0 0 ____________
Miscellaneous 31,793 47,589 24,000 61,406 60,775 45,000 ____________
TOTAL REVENUES 30,321 47,442 24,000 61,553 60,775 45,000
EXPENDITURE SUMMARY
GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________
PUBLIC WORKS ___________ ___________ ___________ ___________ ___________ ____________ ____________
CULTURAL
KICK CANCER 4,284 9,849 10,000 22,195 22,195 15,000 ____________
HAL BALDWIN SCHOLARSHIP 16,632 19,719 14,000 25,555 17,015 30,000 ____________
TOTAL CULTURAL 20,915 29,568 24,000 47,749 39,210 45,000 ____________
TOTAL EXPENDITURES 20,915 29,568 24,000 47,749 39,210 45,000
REVENUE OVER/(UNDER) EXPENDITURES 9,406 17,874 0 13,804 21,565 0
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fund Transfers
000-486101 Transfer In-General Fund ( 1,472) ( 147) 0 147 0 0 ____________
TOTAL Fund Transfers ( 1,472) ( 147) 0 147 0 0
Miscellaneous
000-491200 Investment Income 18 147 0 632 0 0 ____________
000-492200 Kick Cancer 2,795 9,595 10,000 22,195 22,195 15,000 ____________
000-493621 Hal Baldwin Scholarship 28,980 37,846 14,000 38,580 38,580 30,000 ____________
TOTAL Miscellaneous 31,793 47,589 24,000 61,406 60,775 45,000 ____________
TOTAL REVENUES 30,321 47,442 24,000 61,553 60,775 45,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023
CULTURAL
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
KICK CANCER
===========
City Support Services
608-532800 Kick Cancer 4,284 9,849 10,000 22,195 22,195 15,000 ____________
TOTAL City Support Services 4,284 9,849 10,000 22,195 22,195 15,000
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL KICK CANCER 4,284 9,849 10,000 22,195 22,195 15,000
XXXXXXX
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PROPOSED BUDGET WORKSHEET
106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023
CULTURAL
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
HAL BALDWIN SCHOLARSHIP
=======================
City Support Services
621-532800 Golf Tournament 12,868 14,707 14,000 17,015 17,015 30,000 ____________
621-532850 Hal Baldwin Scholarship 3,763 5,012 0 8,540 0 0 ____________
TOTAL City Support Services 16,632 19,719 14,000 25,555 17,015 30,000
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL HAL BALDWIN SCHOLARSHIP 16,632 19,719 14,000 25,555 17,015 30,000
XXXXXXX
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PROPOSED BUDGET WORKSHEET
106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023
CULTURAL
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
OTHER EVENTS
============
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
TOTAL CULTURAL 20,915 29,568 24,000 47,749 39,210 45,000
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 20,915 29,568 24,000 47,749 39,210 45,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 110 Public, Educational, and
Government (PEG) Access Fund
DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City.
This will allow the City to better reach the citizens with necessary information.
This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future.
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenues $78,746 $79,403 $77,000 $67,000
Expenses
Projects $0 $162,751 $914,770 $67,000
Total $0 $162,751 $914,770 $67,000
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenues for FY 2023-24 Budget are expected to decrease by $10,000 from the FY 2022-23 year-end estimates as the community moves away from cable.
Expenses: The PEG Fund FY 2023-24 Budget decreased to $67,000 from the
FY 2022-23 year-end estimates with the continued implementation of the communication master plan.
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PROPOSED BUDGET WORKSHEET
110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Franchises 78,746 79,403 90,000 56,277 77,000 67,000 ____________
Fund Transfers 0 0 854,770 0 0 0 ____________
TOTAL REVENUES 78,746 79,403 944,770 56,277 77,000 67,000
EXPENDITURE SUMMARY
GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________
MISC & PROJECTS
PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ____________
TOTAL MISC & PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ____________
TOTAL EXPENDITURES 0 162,751 914,770 195,051 914,770 67,000
REVENUE OVER/(UNDER) EXPENDITURES 78,746 ( 83,349) 30,000 ( 138,774) ( 837,770) 0
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 2
PROPOSED BUDGET WORKSHEET
110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Franchises
000-421350 Spectrum-PEG Fee 46,224 62,327 60,000 45,688 63,000 55,000 ____________
000-421465 Direct TV PEG Fee 32,522 17,076 30,000 10,589 14,000 12,000 ____________
TOTAL Franchises 78,746 79,403 90,000 56,277 77,000 67,000
Fund Transfers
000-481000 Transfer In - Reserves 0 0 854,770 0 0 0 ____________
TOTAL Fund Transfers 0 0 854,770 0 0 0
Miscellaneous ___________ ___________ ___________ ___________ ___________ ____________ ____________
TOTAL REVENUES 78,746 79,403 944,770 56,277 77,000 67,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 4
PROPOSED BUDGET WORKSHEET
110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PROJECTS
========
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
900-541110 COMMUNICATION PLAN 0 0 60,000 0 60,000 67,000 ____________
TOTAL Professional Services 0 0 60,000 0 60,000 67,000
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay
900-581400 Communication Equipment 0 162,751 854,770 195,051 854,770 0 ____________
TOTAL Capital Outlay 0 162,751 854,770 195,051 854,770 0
________________________________________________________________________________________________________________________________________
TOTAL PROJECTS 0 162,751 914,770 195,051 914,770 67,000
________________________________________________________________________________________________________________________________________
TOTAL MISC & PROJECTS 0 162,751 914,770 195,051 914,770 67,000
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 0 162,751 914,770 195,051 914,770 67,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 314 HOTEL/MOTEL OCCUPANCY TAX
DESCRIPTION
Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented in the City. There are five hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118
rooms and Candlewood Suites with 80 rooms. These revenues are used to
support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond.
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue Taxes $518,925 $804,132 $1,000,000 $800,000
Miscellaneous 2,095 14,582 74,000 101,500
Total $521,016 $818,715 $1,074,000 $901,500
Expenses Supplies $6,995 $0 $0 $0
City Support Services 67,977 65,702 68,000 120,000 Operations Support 17,459 19,061 15,000 34,600
Professional Services 6,565 3,832 4,675 1,000
Fund Charges/Transfers 72,464 74,443 69,915 80,265
Building Maintenance 164,304 54,677 50,000 25,000
Operating Equipment 0 42,388 0 0
Capital Outlay 0 28,200 5,266 0
Projects 0 1,185,510 42,437 0
Total $335,764 $1,473,812 $255,293 $260,865
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: Revenue for FY 2023-24 Budget is expected to decrease 16.1% from
the FY 2022-23 year end estimates. FY 2022-23 received a lump sum of back taxes owed resulting in a higher revenue amount than is normal.
Expenses: The Hotel Motel Tax Fund FY 2023-24 Budget increases 2.2% from
FY 2022-23 year-end estimate. Fewer building maintenance and projects offset
increases in the City Support Services grant program.
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PROPOSED BUDGET WORKSHEET
314-HOTEL TAX AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Taxes 518,921 804,132 640,000 862,601 1,000,000 800,000 ____________
Miscellaneous 2,095 14,582 8,500 60,744 74,000 101,500 ____________
TOTAL REVENUES 521,016 818,715 648,500 923,345 1,074,000 901,500
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 335,764 288,302 272,915 153,503 212,856 260,865 ____________
TOTAL GENERAL GOVERNMENT 335,764 288,302 272,915 153,503 212,856 260,865
MISC & PROJECTS
PROJECTS 0 1,185,510 0 42,437 42,437 0 ____________
TOTAL MISC & PROJECTS 0 1,185,510 0 42,437 42,437 0 ____________
TOTAL EXPENDITURES 335,764 1,473,812 272,915 195,940 255,293 260,865
REVENUE OVER/(UNDER) EXPENDITURES 185,251 ( 655,097) 375,585 727,405 818,707 640,635
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 2
PROPOSED BUDGET WORKSHEET
314-HOTEL TAX AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Taxes
000-411800 Hotel Occupancy Tax 518,921 804,132 640,000 862,601 1,000,000 800,000 ____________
TOTAL Taxes 518,921 804,132 640,000 862,601 1,000,000 800,000
Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Miscellaneous
000-491000 Interest Earned 80 168 500 704 1,000 1,500 ____________
000-491200 Investment Income 2,015 14,415 8,000 60,040 73,000 100,000 ____________
TOTAL Miscellaneous 2,095 14,582 8,500 60,744 74,000 101,500 ____________
TOTAL REVENUES 521,016 818,715 648,500 923,345 1,074,000 901,500
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
314-HOTEL TAX AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Supplies
101-521000 Operating Expense 6,995 0 0 0 0 0 ____________
TOTAL Supplies 6,995 0 0 0 0 0
City Support Services
101-532800 Special Events 67,977 65,702 68,000 55,504 68,000 70,000 ____________
101-532820 Community Programs 0 0 50,000 0 0 50,000 ____________
TOTAL City Support Services 67,977 65,702 118,000 55,504 68,000 120,000
Operations Support
101-534100 Advertising 0 3,895 9,700 0 0 18,600 ____________
101-534120 Advertising-Billboards 17,459 15,166 16,000 10,742 15,000 16,000 ____________
TOTAL Operations Support 17,459 19,061 25,700 10,742 15,000 34,600
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
101-541300 Other Professional Services 3,565 832 500 17,929 1,175 0 ____________
101-541400 Auditor/Accounting Service 3,000 3,000 3,500 3,500 3,500 1,000 ____________
TOTAL Professional Services 6,565 3,832 4,000 21,429 4,675 1,000
Fund Charges/Transfers
101-548100 Interfund Transfer Out 72,464 74,443 69,915 58,263 69,915 80,265 ____________
TOTAL Fund Charges/Transfers 72,464 74,443 69,915 58,263 69,915 80,265
Maintenance Services
101-551100 Building Maintenance 164,304 54,677 50,000 2,300 50,000 25,000 ____________
TOTAL Maintenance Services 164,304 54,677 50,000 2,300 50,000 25,000
Operating Equipment
101-571500 Operating Equipment 0 42,388 0 0 0 0 ____________
TOTAL Operating Equipment 0 42,388 0 0 0 0
Capital Outlay
101-581750 Civic Center Improvements 0 28,200 5,300 5,266 5,266 0 ____________
TOTAL Capital Outlay 0 28,200 5,300 5,266 5,266 0
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 335,764 288,302 272,915 153,503 212,856 260,865
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 335,764 288,302 272,915 153,503 212,856 260,865
XXXXXXX
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PROPOSED BUDGET WORKSHEET
314-HOTEL TAX AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PROJECTS
========
Professional Services
900-541100 Engineering 0 57,215 0 1,440 1,440 0 ____________
TOTAL Professional Services 0 57,215 0 1,440 1,440 0
Maintenance Services
900-551900 Construction 0 1,128,295 0 40,997 40,997 0 ____________
TOTAL Maintenance Services 0 1,128,295 0 40,997 40,997 0
________________________________________________________________________________________________________________________________________
TOTAL PROJECTS 0 1,185,510 0 42,437 42,437 0
________________________________________________________________________________________________________________________________________
TOTAL MISC & PROJECTS 0 1,185,510 0 42,437 42,437 0
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 335,764 1,473,812 272,915 195,940 255,293 260,865
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 317 PARK FUND
DESCRIPTION
The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations,
home owners associations (HOA’s), regional non-profit grants, and donations.
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue Fees $0 $0 $50,000 $100,000
Miscellaneous 294 2,195 12,150 0
Total $294 $2,195 $62,150 $100,000
Expenses Professional Services $4,500 $10,040 $0 $0
Capital Outlay 1,012 17,650 387,069 100,000
Total $5,512 $27,690 $387,069 $100,000
Over/-Under -$5,218 -$25,49 -$324,919 $0
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The revenue for FY 2023-24 Budget is expected to be $100,000 in
anticipation of new development which will pay into the fund.
Expenses: The FY 2023-24 Budget is set at $100,000 to utilize incoming funds for park improvements.
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PROPOSED BUDGET WORKSHEET
317-PARK FUND AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 0 0 318,000 1,000 50,000 100,000 ____________
Fund Transfers 0 0 262,069 0 0 0 ____________
Miscellaneous 294 2,195 1,025 9,057 12,150 0 ____________
TOTAL REVENUES 294 2,195 581,094 10,057 62,150 100,000
EXPENDITURE SUMMARY
GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________
PUBLIC ENVIRONMENT
PARKLAND DEDICATION 5,512 27,690 387,069 387,069 387,069 100,000 ____________
TOTAL PUBLIC ENVIRONMENT 5,512 27,690 387,069 387,069 387,069 100,000 ____________
TOTAL EXPENDITURES 5,512 27,690 387,069 387,069 387,069 100,000
REVENUE OVER/(UNDER) EXPENDITURES ( 5,218) ( 25,495) 194,025 ( 377,012) ( 324,919) 0
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
317-PARK FUND AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-458800 Parkland Dedication 0 0 318,000 1,000 50,000 100,000 ____________
TOTAL Fees 0 0 318,000 1,000 50,000 100,000
Fund Transfers
000-481000 Transfer In- Reserves 0 0 262,069 0 0 0 ____________
TOTAL Fund Transfers 0 0 262,069 0 0 0
Miscellaneous
000-491000 Interest Earned 10 32 25 118 150 0 ____________
000-491200 Investment Income 284 2,162 1,000 8,939 12,000 0 ____________
TOTAL Miscellaneous 294 2,195 1,025 9,057 12,150 0 ____________
TOTAL REVENUES 294 2,195 581,094 10,057 62,150 100,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
317-PARK FUND AS OF: JULY 31ST, 2023
PUBLIC ENVIRONMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PARKLAND DEDICATION
===================
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
301-541300 Other Consl/prof Services 4,500 10,040 25,000 0 0 0 ____________
TOTAL Professional Services 4,500 10,040 25,000 0 0 0
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay
301-581010 Land Purchase 1,012 0 262,069 0 0 0 ____________
301-581700 Improvements Over $5,000 0 17,650 100,000 387,069 387,069 100,000 ____________
TOTAL Capital Outlay 1,012 17,650 362,069 387,069 387,069 100,000
________________________________________________________________________________________________________________________________________
TOTAL PARKLAND DEDICATION 5,512 27,690 387,069 387,069 387,069 100,000
XXXXXXX
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PROPOSED BUDGET WORKSHEET
317-PARK FUND AS OF: JULY 31ST, 2023
PUBLIC ENVIRONMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
TREE MITIGATION
===============
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC ENVIRONMENT 5,512 27,690 387,069 387,069 387,069 100,000
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 5,512 27,690 387,069 387,069 387,069 100,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 319 TREE MITIGATION
DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for
tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property.
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue Fees $219,513 $136,950 $70,000 $50,000
Miscellaneous 650 5,324 30,600 35,750
Total $220,163 $142,274 $100,600 $85,750
Expenses Maintenance Services $35,495 $82,110 $70,000 $75,000
Total $35,495 82,110 $70,000 $75,000
Over/-Under $184,668 $60,164 $30,600 $10,750
PROGRAM JUSTIFICATION AND ANALYSIS
Revenue: The revenue for the FY 2023-24 Budget is expected to decrease 14.8% from 2022-23 year-end estimate following the previous years’ trends.
Expenses: The FY 2023-24 Budget increases 7.1% from FY 2022-23 year-end estimate for additional tree planting.
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PROPOSED BUDGET WORKSHEET
319-TREE MITIGATION AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 219,513 136,950 70,000 48,065 70,000 50,000 ____________
Miscellaneous 650 5,324 1,400 25,186 30,600 35,750 ____________
TOTAL REVENUES 220,163 142,274 71,400 73,251 100,600 85,750
EXPENDITURE SUMMARY
PUBLIC ENVIRONMENT
TREE MITIGATION 35,495 82,110 70,000 15,800 70,000 75,000 ____________
TOTAL PUBLIC ENVIRONMENT 35,495 82,110 70,000 15,800 70,000 75,000 ____________
TOTAL EXPENDITURES 35,495 82,110 70,000 15,800 70,000 75,000
REVENUE OVER/(UNDER) EXPENDITURES 184,668 60,164 1,400 57,451 30,600 10,750
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
319-TREE MITIGATION AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-458900 Tree Mitigation 219,513 136,950 70,000 48,065 70,000 50,000 ____________
TOTAL Fees 219,513 136,950 70,000 48,065 70,000 50,000
Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Miscellaneous
000-491000 Interest Earned 21 39 200 536 600 750 ____________
000-491200 Investment Income 630 5,285 1,200 24,649 30,000 35,000 ____________
TOTAL Miscellaneous 650 5,324 1,400 25,186 30,600 35,750 ____________
TOTAL REVENUES 220,163 142,274 71,400 73,251 100,600 85,750
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
319-TREE MITIGATION AS OF: JULY 31ST, 2023
PUBLIC ENVIRONMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
TREE MITIGATION
===============
Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services
302-551110 Trees 35,495 82,110 70,000 15,800 70,000 75,000 ____________
TOTAL Maintenance Services 35,495 82,110 70,000 15,800 70,000 75,000
Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL TREE MITIGATION 35,495 82,110 70,000 15,800 70,000 75,000
________________________________________________________________________________________________________________________________________
TOTAL PUBLIC ENVIRONMENT 35,495 82,110 70,000 15,800 70,000 75,000
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 35,495 82,110 70,000 15,800 70,000 75,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 431 ROADWAY IMPACT FEE
AREA 1
DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported
programs to a minimum. Impact funds must be used within ten years of collection
date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones.
PERFORMANCE INDICATORS
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue
Fees $211,937 $252,872 $275,000 $275,000
Miscellaneous 592 6,035 35,175 50,175
Total $212,529 $258,907 $310,175 $325,175
Expenses Non Departmental $1,979 $1,359 $5,000 $0
Projects 0 0 104,851 5,000
Total $1,979 $1,359 $109,851 $5,000
Over/-Under $210,550 $257,549 $200,324 $320,175
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed.
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PROPOSED BUDGET WORKSHEET
431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 211,937 252,872 250,000 247,641 275,000 275,000 ____________
Fund Transfers 0 0 88,173 0 0 0 ____________
Miscellaneous 592 6,035 5,200 28,609 35,175 50,175 ____________
TOTAL REVENUES 212,529 258,907 343,373 276,251 310,175 325,175
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 1,979 1,359 5,000 0 5,000 0 ____________
TOTAL GENERAL GOVERNMENT 1,979 1,359 5,000 0 5,000 0
MISC & PROJECTS
PROJECTS 0 0 88,173 104,851 104,851 5,000 ____________
TOTAL MISC & PROJECTS 0 0 88,173 104,851 104,851 5,000 ____________
TOTAL EXPENDITURES 1,979 1,359 93,173 104,851 109,851 5,000
REVENUE OVER/(UNDER) EXPENDITURES 210,550 257,549 250,200 171,400 200,324 320,175
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-455921 CapitalRcvry-RoadwaysSrvArea 211,937 252,872 250,000 247,641 275,000 275,000 ____________
TOTAL Fees 211,937 252,872 250,000 247,641 275,000 275,000
Fund Transfers
000-481000 Transfer In - Reserves 0 0 88,173 0 0 0 ____________
TOTAL Fund Transfers 0 0 88,173 0 0 0
Miscellaneous
000-491000 Interest Earned 195 33 200 141 175 175 ____________
000-491200 Investment Income 397 6,003 5,000 28,468 35,000 50,000 ____________
TOTAL Miscellaneous 592 6,035 5,200 28,609 35,175 50,175 ____________
TOTAL REVENUES 212,529 258,907 343,373 276,251 310,175 325,175
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Professional Services
101-541300 Professional Services 1,979 1,359 5,000 0 5,000 0 ____________
TOTAL Professional Services 1,979 1,359 5,000 0 5,000 0
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 1,979 1,359 5,000 0 5,000 0
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 1,979 1,359 5,000 0 5,000 0
XXXXXXX
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PROPOSED BUDGET WORKSHEET
431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PROJECTS
========
City Support Services
900-532900 Contingency - Service Area 1 0 0 0 16,678 16,678 0 ____________
TOTAL City Support Services 0 0 0 16,678 16,678 0
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services
900-541300 Professional Services-SrvArea 0 0 0 0 0 5,000 ____________
TOTAL Professional Services 0 0 0 0 0 5,000
Maintenance Services
900-551900 Construction - Service Area 1 0 0 88,173 88,173 88,173 0 ____________
TOTAL Maintenance Services 0 0 88,173 88,173 88,173 0
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL PROJECTS 0 0 88,173 104,851 104,851 5,000
________________________________________________________________________________________________________________________________________
TOTAL MISC & PROJECTS 0 0 88,173 104,851 104,851 5,000
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 1,979 1,359 93,173 104,851 109,851 5,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 432 ROADWAY IMPACT FEE
AREA 2
DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported
programs to a minimum. Impact funds must be used within ten years of collection
date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones.
PERFORMANCE INDICATORS
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue
Fees $163,823 $341,650 $220,000 $220,000
Miscellaneous 249 4,087 23,650 25,650
Total $164,071 $345,737 $243,650 $245,650
Expenses Non Departmental $39,148 $52,484 $107,495 $85,000
Total $39,148 $52,484 $107,495 $85,000
Over/-Under $124,923 $293,252 $136,155 $160,650
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget will be set at $58,000 for any professional services or studies that need to be completed and to reimburse developers for road construction.
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PROPOSED BUDGET WORKSHEET
432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 163,823 341,650 200,000 152,579 220,000 220,000 ____________
Miscellaneous 249 4,087 1,600 19,698 23,650 25,650 ____________
TOTAL REVENUES 164,071 345,737 201,600 172,276 243,650 245,650
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 39,148 52,484 55,000 102,495 107,495 85,000 ____________
TOTAL GENERAL GOVERNMENT 39,148 52,484 55,000 102,495 107,495 85,000
MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________
TOTAL EXPENDITURES 39,148 52,484 55,000 102,495 107,495 85,000
REVENUE OVER/(UNDER) EXPENDITURES 124,923 293,252 146,600 69,782 136,155 160,650
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-455922 CapitalRcvry-RoadwaysSrvArea 163,823 341,650 200,000 152,579 220,000 220,000 ____________
TOTAL Fees 163,823 341,650 200,000 152,579 220,000 220,000
Miscellaneous
000-491000 Interest Earned 89 52 100 602 650 650 ____________
000-491200 Investment Income 159 4,035 1,500 19,096 23,000 25,000 ____________
TOTAL Miscellaneous 249 4,087 1,600 19,698 23,650 25,650 ____________
TOTAL REVENUES 164,071 345,737 201,600 172,276 243,650 245,650
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
City Assistance
101-537600 Development Incentive Fund 39,148 49,147 50,000 102,495 102,495 80,000 ____________
TOTAL City Assistance 39,148 49,147 50,000 102,495 102,495 80,000
Professional Services
101-541300 Professional Services 0 3,338 5,000 0 5,000 5,000 ____________
TOTAL Professional Services 0 3,338 5,000 0 5,000 5,000
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 39,148 52,484 55,000 102,495 107,495 85,000
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 39,148 52,484 55,000 102,495 107,495 85,000
XXXXXXX
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PROPOSED BUDGET WORKSHEET
432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PROJECTS
========
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 39,148 52,484 55,000 102,495 107,495 85,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 433 ROADWAY IMPACT FEE
AREA 3
DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported
programs to a minimum. Impact funds must be used within ten years of collection
date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones.
PERFORMANCE INDICATORS
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue
Fees $523,919 $204,433 $310,000 $300,000
Miscellaneous 977 9,675 50,300 50,250
Total $524,896 $214,108 $360,300 $350,250
Expenses Non Departmental $0 $3,338 $5,000 $5,000
Projects 0 0 152,021 0
Total $0 $3,338 $157,021 $5,000
Over/-Under $524,896 $210,771 $203,279 $345,250
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed.
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PROPOSED BUDGET WORKSHEET
433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 523,919 204,433 375,000 178,610 310,000 300,000 ____________
Fund Transfers 0 0 160,000 0 0 0 ____________
Miscellaneous 977 9,675 5,050 44,937 50,300 50,250 ____________
TOTAL REVENUES 524,896 214,108 540,050 223,547 360,300 350,250
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 0 3,338 5,000 0 5,000 5,000 ____________
TOTAL GENERAL GOVERNMENT 0 3,338 5,000 0 5,000 5,000
MISC & PROJECTS
PROJECTS 0 0 160,000 152,021 152,021 0 ____________
TOTAL MISC & PROJECTS 0 0 160,000 152,021 152,021 0 ____________
TOTAL EXPENDITURES 0 3,338 165,000 152,021 157,021 5,000
REVENUE OVER/(UNDER) EXPENDITURES 524,896 210,771 375,050 71,526 203,279 345,250
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-455923 CapitalRcvry-RoadwaysSrvArea 523,919 204,433 375,000 178,610 310,000 300,000 ____________
TOTAL Fees 523,919 204,433 375,000 178,610 310,000 300,000
Fund Transfers
000-481000 Transfer In - Reserves 0 0 160,000 0 0 0 ____________
TOTAL Fund Transfers 0 0 160,000 0 0 0
Miscellaneous
000-491000 Interest Earned 442 31 50 180 300 250 ____________
000-491200 Investment Income 535 9,645 5,000 44,757 50,000 50,000 ____________
TOTAL Miscellaneous 977 9,675 5,050 44,937 50,300 50,250 ____________
TOTAL REVENUES 524,896 214,108 540,050 223,547 360,300 350,250
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Professional Services
101-541300 Professional Services 0 3,338 5,000 0 5,000 5,000 ____________
TOTAL Professional Services 0 3,338 5,000 0 5,000 5,000
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 0 3,338 5,000 0 5,000 5,000
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 0 3,338 5,000 0 5,000 5,000
XXXXXXX
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PROPOSED BUDGET WORKSHEET
433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PROJECTS
========
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay
900-581010 ROW/Easements 0 0 160,000 152,021 152,021 0 ____________
TOTAL Capital Outlay 0 0 160,000 152,021 152,021 0
________________________________________________________________________________________________________________________________________
TOTAL PROJECTS 0 0 160,000 152,021 152,021 0
________________________________________________________________________________________________________________________________________
TOTAL MISC & PROJECTS 0 0 160,000 152,021 152,021 0
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 0 3,338 165,000 152,021 157,021 5,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 434 ROADWAY IMPACT FEE
AREA 4
DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported
programs to a minimum. Impact funds must be used within ten years of collection
date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones.
PERFORMANCE INDICATORS
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue
Fees $3,033 $0 $0 $3,000
Miscellaneous 9 79 360 360
Total $3,042 $79 $360 $3,360
Expenses Non Departmental $0 $3,338 $3,000 $3,000
Total $0 $3,338 $3,000 $3,000
Over/-Under $3,042 -$3,258 -$2,640 $360
PROGRAM JUSTIFICATION AND ANALYSIS
The FY 2023-24 Budget will be set at $3,000 for any professional services or studies that need to be completed.
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PROPOSED BUDGET WORKSHEET
434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 3,033 0 3,000 0 0 3,000 ____________
Miscellaneous 9 79 40 262 360 360 ____________
TOTAL REVENUES 3,042 79 3,040 262 360 3,360
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 0 3,338 3,000 0 3,000 3,000 ____________
TOTAL GENERAL GOVERNMENT 0 3,338 3,000 0 3,000 3,000
MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________
TOTAL EXPENDITURES 0 3,338 3,000 0 3,000 3,000
REVENUE OVER/(UNDER) EXPENDITURES 3,042 ( 3,258) 40 262 ( 2,640) 360
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-455924 CapitalRcvry-RoadwaysSrvArea 3,033 0 3,000 0 0 3,000 ____________
TOTAL Fees 3,033 0 3,000 0 0 3,000
Miscellaneous
000-491000 Interest Earned 3 3 10 2 10 10 ____________
000-491200 Investment Income 6 76 30 260 350 350 ____________
TOTAL Miscellaneous 9 79 40 262 360 360 ____________
TOTAL REVENUES 3,042 79 3,040 262 360 3,360
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Professional Services
101-541300 Professional Services 0 3,338 3,000 0 3,000 3,000 ____________
TOTAL Professional Services 0 3,338 3,000 0 3,000 3,000
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 0 3,338 3,000 0 3,000 3,000
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 0 3,338 3,000 0 3,000 3,000
XXXXXXX
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PROPOSED BUDGET WORKSHEET
434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023
MISC & PROJECTS
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
PROJECTS
========
City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 0 3,338 3,000 0 3,000 3,000
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 609 LIBRARY FUND
DESCRIPTION
The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund-raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library
materials, programs, projects and building enhancements.
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue
Fees $9,104 $18,292 $19,000 $20,000
Fund Transfers 0 0 0 8,000 Miscellaneous 124 1,052 2,910 1,200
Total $9,228 $19,344 $21,910 $29,200
Expenses
Supplies $210 $133 $200 $200
City Support Services 10,947 8,883 12,000 14,000 Operating Equipment 8,551 5,324 10,000 8,000
Capital Outlay 0 0 0 7,000
Total $19,708 $14,340 $22,200 $29,200
Over/-Under -$10,480 $5,004 -$290 0
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: Revenue for FY 2023-24 is expected to increase $7,290 from the FY 2022-23 estimate with a withdraw from their fund balance.
Expenses: The Library Fund’s FY 2023-24 Budget will increase $7,000 from the FY 2022-23 year-end estimate for additional funding for library projects.
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PROPOSED BUDGET WORKSHEET
609-LIBRARY BOARD AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 9,104 18,292 17,000 16,434 19,000 20,000 ____________
Fund Transfers 0 0 5,165 0 0 8,000 ____________
Miscellaneous 124 1,052 35 2,469 2,910 1,200 ____________
TOTAL REVENUES 9,228 19,344 22,200 18,902 21,910 29,200
EXPENDITURE SUMMARY
GENERAL GOVERNMENT
NON DEPARTMENTAL 19,708 14,340 22,200 16,205 22,200 29,200 ____________
TOTAL GENERAL GOVERNMENT 19,708 14,340 22,200 16,205 22,200 29,200 ____________
TOTAL EXPENDITURES 19,708 14,340 22,200 16,205 22,200 29,200
REVENUE OVER/(UNDER) EXPENDITURES ( 10,480) 5,004 0 2,697 ( 290) 0
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
609-LIBRARY BOARD AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-458100 Sale of Merchandise 9,104 18,292 17,000 16,434 19,000 20,000 ____________
TOTAL Fees 9,104 18,292 17,000 16,434 19,000 20,000
Fund Transfers
000-481000 Transfer In - Reserves 0 0 5,165 0 0 8,000 ____________
TOTAL Fund Transfers 0 0 5,165 0 0 8,000
Miscellaneous
000-491000 Interest Earned 63 152 25 775 900 300 ____________
000-491200 Investment Income 48 394 10 1,688 2,000 900 ____________
000-493000 Donations 0 500 0 0 0 0 ____________
000-497000 Misc. Income - Library 13 7 0 6 10 0 ____________
TOTAL Miscellaneous 124 1,052 35 2,469 2,910 1,200 ____________
TOTAL REVENUES 9,228 19,344 22,200 18,902 21,910 29,200
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
609-LIBRARY BOARD AS OF: JULY 31ST, 2023
GENERAL GOVERNMENT
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
NON DEPARTMENTAL
================
Supplies
101-521000 Operating Supplies 210 133 200 177 200 200 ____________
TOTAL Supplies 210 133 200 177 200 200
City Support Services
101-532800 Special Events 10,947 8,883 12,000 6,707 12,000 14,000 ____________
TOTAL City Support Services 10,947 8,883 12,000 6,707 12,000 14,000
City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________
Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________
Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________
Operating Equipment
101-571400 Library Materials 8,551 5,324 10,000 9,321 10,000 8,000 ____________
TOTAL Operating Equipment 8,551 5,324 10,000 9,321 10,000 8,000
Capital Outlay
101-581500 Improvements over $5,000 0 0 0 0 0 7,000 ____________
TOTAL Capital Outlay 0 0 0 0 0 7,000
________________________________________________________________________________________________________________________________________
TOTAL NON DEPARTMENTAL 19,708 14,340 22,200 16,205 22,200 29,200
________________________________________________________________________________________________________________________________________
TOTAL GENERAL GOVERNMENT 19,708 14,340 22,200 16,205 22,200 29,200
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 19,708 14,340 22,200 16,205 22,200 29,200
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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FUND: 615 HISTORICAL COMMITTEE
MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of
the City of Schertz.
DESCRIPTION This function is funded from the Special Events Fund by a transfer. The Historical
Committee reviews locations for possible historic value and distributes books about the history of Schertz.
Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget
Revenue
Fees $590 $1,943 $200 $1,000
Fund Transfers 3,109 13,863 10,750 10,750
Total $3,702 $15,806 $13,950 $14,250
Expenses Supplies $247 $1,393 $3,340 $1,500
Operations Support 0 0 500 500
Staff Support 0 1,721 1,600 1,600
Professional Services 100 0 1,600 1,600
Operating Equipment 2,762 0 0 3,000
Total $3,109 $3,113 $9,640 $11,750
Over/-Under $592 $12,693 $4,310 $2,500
PROGRAM JUSTIFICATION AND ANALYSIS
Revenues: Revenue for FY 2023-24 will remain at the same funding allocation as FY 2022-23.
Expenses: The Historical Committee’s FY 2023-24 Budget will remain the same
as the FY 2022-23 Budget.
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PROPOSED BUDGET WORKSHEET
615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2023
FINANCIAL SUMMARY
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
REVENUE SUMMARY
Fees 590 1,943 1,000 152 200 1,000 ____________
Fund Transfers 3,109 13,863 10,750 0 10,750 10,750 ____________
Miscellaneous 2 0 0 2,244 3,000 2,500 ____________
TOTAL REVENUES 3,702 15,806 11,750 2,396 13,950 14,250
EXPENDITURE SUMMARY
CULTURAL
HISTORICAL COMMITTEE 3,109 3,113 11,750 8,821 9,640 11,750 ____________
TOTAL CULTURAL 3,109 3,113 11,750 8,821 9,640 11,750 ____________
TOTAL EXPENDITURES 3,109 3,113 11,750 8,821 9,640 11,750
REVENUE OVER/(UNDER) EXPENDITURES 592 12,693 0 ( 6,425) 4,310 2,500
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2
PROPOSED BUDGET WORKSHEET
615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2023
REVENUES
(-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
Fees
000-458100 Sale of Merchandise 590 1,943 1,000 152 200 1,000 ____________
TOTAL Fees 590 1,943 1,000 152 200 1,000
Fund Transfers
000-486101 Transfer In-General Fund 0 10,750 10,750 0 10,750 10,750 ____________
000-486106 Transfer In-Special Events 3,109 3,113 0 0 0 0 ____________
TOTAL Fund Transfers 3,109 13,863 10,750 0 10,750 10,750
Miscellaneous
000-497000 Misc. Income 2 0 0 2,244 3,000 2,500 ____________
TOTAL Miscellaneous 2 0 0 2,244 3,000 2,500 ____________
TOTAL REVENUES 3,702 15,806 11,750 2,396 13,950 14,250
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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PROPOSED BUDGET WORKSHEET
615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2023
CULTURAL
EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------)
2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED
ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET
________________________________________________________________________________________________________________________________________
HISTORICAL COMMITTEE
====================
Supplies
609-521000 Operating Supplies 247 1,393 1,500 3,340 3,340 1,500 ____________
TOTAL Supplies 247 1,393 1,500 3,340 3,340 1,500
Operations Support
609-534200 Printing & Binding 0 0 500 423 500 500 ____________
TOTAL Operations Support 0 0 500 423 500 500
Staff Support
609-535200 Awards 0 1,721 2,200 2,000 2,200 2,200 ____________
609-535300 Memberships 0 0 150 0 0 150 ____________
609-535500 Training/Travel 0 0 2,800 1,558 2,000 2,800 ____________
TOTAL Staff Support 0 1,721 5,150 3,558 4,200 5,150
Professional Services
609-541300 Other Consl/Prof Services 100 0 1,600 1,500 1,600 1,600 ____________
TOTAL Professional Services 100 0 1,600 1,500 1,600 1,600
Operating Equipment
609-571810 Event Banners 2,762 0 3,000 0 0 3,000 ____________
TOTAL Operating Equipment 2,762 0 3,000 0 0 3,000
________________________________________________________________________________________________________________________________________
TOTAL HISTORICAL COMMITTEE 3,109 3,113 11,750 8,821 9,640 11,750
________________________________________________________________________________________________________________________________________
TOTAL CULTURAL 3,109 3,113 11,750 8,821 9,640 11,750
________________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 3,109 3,113 11,750 8,821 9,640 11,750
=========== =========== =========== =========== =========== ============ ============
XXXXXXX
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Glossary
Account A designation assigned to an accounting entry where a running
total of all entries is kept. It is a grouping of assets, liabilities,
reserves, retained earnings, revenues, or expenses.
Accounting Standards The generally accepted accounting principles (GAAP) set by
the Governmental Accounting Standards Board (GASB) that
guide the recording and reporting of financial information.
Accounts Payable A short term liability (less than one year) showing the amounts
currently owed for goods and services received by the City.
Accounts Receivable A short term asset (less than one year) showing the amount
currently due to the City for goods and services provided.
Accrual Accounting An accounting method in which revenues and expenses are
recorded at the time they occur, rather than when cash is
traded hands. Used for financial reports
Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on
all real and certain personal property according to the
property's assessed value and the tax rate. Used to support the
General Fund and pay general obligation debt.
Adopted Budget The budget as approved by the City Council. It sets the legal
spending limits and funding sources for the fiscal year.
Assessed Value A value set upon real estate or other property as a basis for
levying property taxes. For the City of Schertz, the Appraisal
Districts of Bexar, Comal, and Guadalupe Counties are
responsible for assessing property values.
Asset Resources of the City that cover liability obligations.
Bad Debt Expense This expense is used to recognize the City's estimated amount
of uncollectable revenue.
Balanced Budget A budget where current revenues meet or exceed current
expenses resulting in a positive fund balance at the end of the
fiscal year.
Bond Are a long term debt issued by the City to pay for large capital
projects such as buildings, streets, and water/sewer system
improvements.
Budget Calendar The schedule of key dates used as a guide to complete various
steps of the budget preparation and adoption processes.
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Glossary
Capital Improvements Expenditures for the construction, purchase, or renovation of
City facilities or property.
Capital Outlay Purchase of property or equipment greater than $5,000 which
will be added to the City's fixed assets.
Cash Currency on hand with the bank.
Cash Basis An accounting method that recognizes revenues and expenses
when cash enters or leaves the bank instead of when services
are provided.
Certificates of Obligation Tax supported bonds similar to general obligation bonds and
can be issued after meeting strict publication requirements and
council approval.
Charter A document that establishes the city's governmental structure
and provides distribution of powers and duties. In order to be
implemented or changed it must be approved with a vote by
the people
City Council The elected governing body of the City, consisting of the Mayor
and five (5) council members acting as the legislative and
policy-making bod of the City.
CRM Client Resource Management - a type of software for tracking
dates, events, and clients.
Debt Service Payments on debt made up of principle and interest following a
set schedule.
Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent
taxes incur penalties and interest at rates specified by law.
Department A functional group of the City with related activities aimed at
accomplishing a major City service or program.
Depreciation In accounting, this is a noncash expense that reduces the value
of a capital asset over its expected useful life.
Effective Tax Rate The rate that would produce the same amount of property
taxes from the properties on the previous year's tax rolls.
Enterprise Fund See Proprietary Fund.
Expenditure Any payment made by the City.
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Glossary
Expense Any reduction in Fund Balance.
Fiscal Year The time period designated by the City signifying the beginning
and ending period for recording the financial transactions of the
City. The City of Schertz' fiscal year begins each October 1st
and ends the following September 30th.
Fixed Assets Assets of a long-term character which are intended to be held
or used, such as land, buildings, machinery, furniture, and
equipment.
FTE Full Time Equivalent (FTE) is a measure of employment of a
position based on the total hours worked in a week versus the
expected 40 hours of a full time employee.
Fund A fiscal and accounting entity established to record receipt and
disbursement of income from sources set aside to support
specific activities or to attain certain objectives. Each fund is
treated as a distinct fiscal entity where assets equal liabilities
plus fund balances.
Fund Balance The difference between fund assets and fund liabilities of
governmental and trust funds.
Fund Equity The difference between assets and liabilities of any fund.
General Fund The major fund in most governmental entities. It contains many
activities associated with municipal government, such as police
and fire rescue, libraries, parks and recreation.
General Obligation Bonds A municipal bond backed by property taxes
Goals Department/Division objectives intended to be accomplished or
begun within the coming fiscal year.
Governmental Fund Funds, or specific groups of revenues and expenses, including
the General Fund, Special Revenue Funds, Capital Project
Funds, and Debt Service Funds.
Home Rule City Cities which have over 5,000 in population and have adopted
home rule charters.
I&S Interest and Sinking - The portion of the property tax that goes
to pay debt issued by the City
Interest & Sinking Fund See Debt Service Fund.
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Glossary
Interfund Transfers Transfer made from one City fund to another City Fund for the
purpose of reimbursement of expenditures, general and
administrative services, payments-in-lieu of taxes, or debt
service.
Intergovernmental Revenues Revenues from other governments in the form of grants,
entitlements, shared revenues, or payments-in-lieu of taxes.
Service contracts?
Liability Debt or other legal obligations arising out of transactions in the
past that must be liquidated, renewed, or refunded at some
future date. The term does not include encumbrances.
LUE's Living Unit Equivalent, the amount of water in gallons per year
that an average household would produce
M&O Acronym for "maintenance and operations". (1) The recurring
costs associated with a department or activity; (2) the portion of
the tax rate that is applied to the General Fund.
Mission The basic purpose of a department/division - the reason for its
existence.
Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale,
preparation, or serving of mixed beverages.
Modified Accrual basis Method of governmental accounting recognizes revenues when
they are measurable and available and expenditures when
goods or services are received with the exception of principal
and interest on long term debt.
Operating Budget Plans of current expenditures and the proposed means of
financing them. The annual operating budget is the primary
means by which most of the financing activities of the City are
controlled.
Operating Expenses Proprietary Fund expenses related directly to the Fund's
primary activity.
Ordinance A formal legislative enactment by City Council.
Payment-in-lieu of Taxes A payment made to the City in lieu of taxes. These payments
are generally made by tax exempt entities for which the City
provides specific services. For example, the City's Water &
Sewer Fund provides this payment to the City's General Fund
because of the Water & Sewer Fund's exemption from property
taxation.
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Glossary
Proprietary Fund Also referred to as Enterprise Fund. A governmental
accounting fund in which services are provided, such as water
and sewer service, are financed and operated similarly to those
in a private business. The intent is that the costs of providing
these services be recovered through user charges.
Resolution A special or temporary order of the City Council. Requires less
formality than an ordinance.
Retained Earnings An equity account reflecting the accumulated earnings of a
proprietary fund.
Revenue Bonds Bonds whose principal and interest are payable exclusively
from earnings of a proprietary fund.
Special Revenue Fund Accounts for the proceeds of specific revenue sources that are
legally restricted to expenditure for specified purposes.
Tax Base The total net taxable value after exemptions of all real and
personal property in the City.
Tax Levy The result of multiplying the ad valorem property tax rate per
one hundred dollars times the tax base.
Tax Rate The rate applied to all taxable property to general revenue. The
City's tax rate is comprised of two components; the debt
service rate, and the maintenance and operations (M&O) rate.
Tax Roll The official list showing the amount of taxes levied against
each taxpayer or property. See also Tax Base.
Taxes Compulsory charges levied by a government to finance
services performed for a common benefit.
TMRS The Texas Municipal Retirement System provides retirement
plans to its member cities. Each city selects its own plan and its
contributions are computed on each individual city's plan and
actuarial information.
Transmittal Letter A general discussion and overview of the proposed budget as
presented in writing by the City Manager to the City Council
Unencumbered Balance The amount of an appropriation that is not expended or
encumbered. It is essentially the amount of money still
available for future purchases.
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Glossary
User Charges The payment of a fee for direct receipt of a public service by
the party who benefits from the service.
Utility Fund See Proprietary Fund.
Vision The desired optiumum state or ultimate goal of the City or
Department.
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