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FY 2023-24 Proposed Budget Updated CITY OF SCHERTZ FY 2023-24 PROPOSED BUDGET The members of the governing body voted on the proposal to consider the budget as follows: FOR: Councilmembers Mark Davis, Michelle Watson Jill Whittaker, Michael Dahle, Allison Heyward, Tim Brown AGAINST: N/A PRESENT and not voting: N/A ABSENT:Councilmember David Scagliola Property Tax Rate Comparison 2023-24 2022-23 Property Tax Rate:$0.4950/100 No-new-revenue $.04553/100 $.04526/100 $0.3212/100 $0.3046/100 Voter-approval Rate:$0.4872/100 $0.4968/100 Debt Rate:$0.1548/100 $0.1480/100 Total debt obligation for the City of Schertz secured by property taxes: 96,572,010$ City of Schertz Fiscal Year 2023-24 Budget Cover Page This budget will raise more total property taxes than last year's budget by $2,398,167 or 9.9% increase, and of that amount, $554,255 is tax revenue to be raised from new property added to the tax roll this year. No-new-revenue Maintenance & Operations Tax Rate: CITY OF SCHERTZ, TEXAS PROPOSED ANNUAL BUDGET FISCAL YEAR 2023-24 OCTOBER 1, 2023 – SEPTEMBER 30, 2024 CITY COUNCIL RALPH GUTIERREZ Mayor MARK DAVIS Council Member, Place 1 MICHELLE WATSON Council Member, Place 2 JILL WHITTAKER Council Member, Place 3 MICHAEL DAHLE Council Member, Place 4 DAVID SCAGLIOLA Council Member, Place 5 ALLISON HEYWARD Council Member, Place 6 TIM BROWN Council Member, Place 7 PREPARED BY STEVE WILLIAMS, CITY MANAGER BRIAN C. JAMES, DEPUTY CITY MANAGER SARAH GONZALEZ, ASSISTANT CITY MANAGER JAMES P. WALTERS, FINANCE DIRECTOR BABETT MARTIN, ASSISTANT FINANCE DIRECTOR MIKE WALKDEN, FINANCIAL ANALYST City of Schertz Our Vision Community. Service. Opportunity. Our Mission Leading, improving, and serving a livable, sustainable and financially sound community City Policy Values 1.Safe Community 2.Essential Services 3.High Quality of Life 4.Attractive Community 5.Economic Prosperity 6.Fiscally Sustainable City Operational Values 1. Systems Management 2. Engaged Workforce 3. Innovative 4. Proactive 5. Service Oriented City Core Value 1. Do the right thing 2. Do the best you can 3. Treat others the way you want to be treated 4. Work cooperatively as a tea August 11, 2023 TO: The Honorable Mayor and Councilmembers FROM: Steve Williams, City Manager SUBJECT: Adopted Budget for Fiscal Year 2023-24 The proposed budget for fiscal year 2023-24 was filed with the City Secretary on August 11, 2023 in accordance with the requirements of the City Charter. The proposed revenues in each of the funds meet or exceed our proposed expenditures when utilizing excess reserves. There will be two public hearings for citizen input on August 15, 2023 and September 5, 2023. The proposed budget for the coming year lowers the overall City property tax rate from $0.4950 to $0.4872 per $100 of property valuation. Due to a decrease in the Maintenance & Operations (M&O) portion of the tax rate which is dedicated for city operations from $0.3470 to $0.3324 per $100 of valuation, the City was able to increase the Interest & Sinking (I&S) portion that pays the City’s debt, raising it from $0.1480 to $0.1548 per $100 of valuation. This M&O tax rate will help meet the City’s Budget Priority Goals for staff compensation adjustments and additional infrastructure projects, while adding a few key positions along with other new expenditures. Staff proposes to raise salaries for all departments by 4.7% across the board for inflation. This number is based on the last 2 quarterly reports by the Bureau of Labor Statistics on the Employment Cost Index (ECI). This metric measures wages and benefits costs across the county based on private corporation jobs, civilian jobs, and state and local government jobs. The past 2 quarterly reports showed wages for state and local governments grow by 4.7% each and is the basis for the adjustment recommendation. This ECI adjustment is proposed to take effect in October 2023 with the new budget. In addition to the proposed adjustments from the ECI, the primary goal for FY 2023-24 is to address compensation for employees. Turnover in the City is high and hiring is difficult due to non-competitive wages. Based on staff's review of target cities' wages in the area, there is strong indication Schertz is below market in the wages offered to employees. Working with City Council, the City has contracted with Public Sector Personnel Consultants (PSPC) to conduct a Classification & Compensation Study to adjust wages to get Schertz' positions to at least the market pay. Based on the original review by Staff, an estimated $2.6 million of adjustments could be needed, with $1.9 million showing in FY 2023-24 with the anticipated January 2024 wage adjustment. The final number will be based on the results of the survey. In FY 2023-24 the City is proposing authorizing the following additional positions: three Fire Fighters in preparation of the opening of proposed Fire Station #4, an Administrative Assistant for Engineering, a Part Time Records Clerk for the City Secretary, 4 Emergency Medical Technicians for EMS, and a Lead Clerk for Utility Billing. The City has an adopted goal of keeping a fund balance level of 26% of operating expenditures, and if over that target, must reduce the fund balance to 26% within 5 years. At this time it is estimated the General Fund will have a fund balance reserve equal to 29% of operating expenditures by the end of September 2024 and 26.4% at the end of September 2025. Key expenditures to achieve this goal include the wage adjustments, the replacement cameras and TASERs equipment for police, and the one time withdraw from fund balance of $1 million for street improvements. The Guadalupe County Tax Assessor valued the City’s total taxable value at $5,440,641,228. This is a 11.3% increase or $551,629,839 over last fiscal year. Commercial development has been strong with new permit revenue exceeding the budget for FY 2021-22 and FY 2022-23, but staff has been seeing a slowdown in new residential permits with revenue dropping from $588,000 in FY 2019-20 to an estimated $225,000 for FY 2022-23. Staff will be keeping an eye on new developments in FY 2023-24 to react appropriately based on economic changes. Sales taxes in the City of Schertz has experienced strong growth in the past few years averaging over 10% annual growth the past 3 years. Staff has been keeping an eye on the economy and the Federal Reserve. The Federal Reserve has stated their desire to curb inflation and have taken frequent action to slow down the economy. As a result, the target Federal Funds Rate is 5.25%-5.5%. This directly affects mortgage lending rates and is believed to be affecting the slowdown of new residential construction. As such, while in FY 2022-23 the City is expected to see 10% growth in sales tax revenue, staff will forecast sales tax revenue for FY 2023-24 to be in line with the long-term average growth in Schertz of 7%. Regarding past bonds, in 2010, voters in the City of Schertz approved a bond package for the construction additional baseball fields, a soccer complex, an animal adoption center, the relocation of the playscape, an indoor aquatic center, and infrastructure improvements to downtown Schertz. The only remaining project is the downtown/Main Street improvements which is proposed to start construction in FY 2023-24. In 2015, voters approved a bond package for the construction of Fire Station #3, FM 1103 road improvements and FM 1518 road improvements. Fire Station #3 has been completed and the funds for FM 1103 and FM 1518 have been sent to the Texas Department of Transportation to begin construction. In 2021, voters approved a bond package for the construction of Fire Station #4. These funds have been issued, the land has been purchased, and the project is currently in the design phase. It is currently projected to open in calendar year 2025. I would like to thank all Department Heads for their assistance in the development of this document. Special thanks are due to the following people for their critical roles in the completion of this budget: Deputy City Manager Brian James, Assistant City Manager Sarah Gonzalez, Finance Department staff Babett Martin, Mike Walkden, and Finance Director James Walters. Lastly, I wish to thank the Mayor and City Council for your continued support and leadership. Together, we are providing vision and quality operations to the City while being good stewards of the resources our residents and businesses have provided us. Sincerely, Steve Williams City Manager CITY OF SCHERTZ FY 2023-2024 BUDGET BUDGET STRUCTURE GENERAL FUND The City’s primary governmental operating fund. Allocates property taxes, sales taxes, fees, fines and other revenue sources to provide basic City services, such as Police, Fire, Street Maintenance, Park Maintenance, Building Inspections, Support Services, and others. It is used to account for all financial resources that cannot otherwise be accounted for in other funds that have specific purposes. INTEREST & SINKING FUND This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. ENTERPRISE FUNDS Enterprise funds are used to account for governmental activities that are similar to those found in private businesses. The major revenue source for these enterprise funds is the rate revenue generated from the customers who receive the services provided. Expenses for these services are paid for through revenue generated from services provided. WATER & SEWER Fund tracks revenue and expenses for the City’s water, sewer, and solid waste functions and is managed by the Public Works Department. CAPITAL RECOVERY WATER The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. CAPITAL RECOVERY SEWER The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. EMERGENCY MEDICAL SERVICES(EMS) Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. DRAINAGE The Public Works Drainage Division is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road rights-of-way, alleys, and compliance with regulations, as well as reviewing subdivision plans and the issuance of permits for development and that might affect drainage infrastructure. CITY OF SCHERTZ FY 2023-2024 BUDGET SCHERTZ ECONOMIC DEVELOPMENT FUND The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. SPECIAL REVENUE FUNDS Special revenue funds are used to account for the proceeds of certain specific revenue sources that are legally restricted to expenditures for specified purposes. SPECIAL EVENTS The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co-sponsored, by the City of Schertz. PUBLIC, EDUCATIONAL, and GOVERNMENT (PEG) ACCESS FUND The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. HOTEL/MOTEL TAX Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented in the City. These revenues are used to support Schertz as a destination location. PARK FUND The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. TREE MITIGATION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. ROADWAY AREA 1-4 The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. LIBRARY FUND The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. HISTORICAL COMMITTEE This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. CITY OF SCHERTZ FY 2023-2024 BUDGET BUDGET PROCESS STRATEGIC PLANNING At the beginning of the budget process, the City Council, City Management and Department heads gather at a pre-budget retreat to discuss priorities and goals for the upcoming fiscal year budget. REVENUE PROJECTION The Finance Department staff develops revenue projections based upon trend analysis, anticipated changes in the local, state and national economies, and discussions with other departments. The revenue projection is used to determine the financial limitations for the development of the budget. BUDGET DEVELOPMENT The budget was developed based on zero base budgeting. Supplemental requests for capital items, new personnel, expanded services, or other items that do not fit within normal operating budgets are requested and justified separately. Upon completion of the proposed budget, department heads submit their budget request to the Finance Department for review, after which the budget is submitted to the City Manager for review and approval. The City Manager meets with his direct reports to discuss and adjust where needed. BUDGET The City Manager submits to the City Council a proposed operating budget City Councill meets for budget workshops to review the proposed budget and ensure it meets the priorities and goals set at the beginning of the budget process. PUBLIC HEARINGS/BUDGET ADOPTION Public hearings are held to inform the public about the proposed budget and tax rate and give citizens the opportunity to comment. The budget and tax rate take effect on October 1st. CITY OF SCHERTZ FY 2023-2024 BUDGET FY 23-24 BUDGET CALENDAR DATE ACTION March Pre-Budget Retreat April Budget Kickoff-go over instructions for preparing budget, calendar and process. Departments submit Year end projections to Finance for review and approval. May Departments submit base budget and fee schedules to Finance for review and approval June City Management reviews budgets and supplemental requests July Fee Schedule is presented to Council. Tax rate is reviewed by Finance and City Manager. August Budget Retreat, Budget workshop, and first public hearing on Budget & Tax Rate. The preliminary Tax rate is set. September Second public hearing and vote on budget & tax rate. October New budget in effect CITY OF SCHERTZ ORGANIZATIONAL CHART FY 2023-24 *Appointed by City Council Citizens Mayor & City Council Prosecuting Attorney*City Secretary*City Manager* Police Deputy City Manager Public Works Internal Services Planning & Community Development Economic Development Engineering Assistant City Manager Park & Recreation Library Finance Human Resources Public Affairs Fire Rescue Emergency Medical Services Municipal Court Judge*City Attorney* CITY OF SCHERTZ 2023-24 BUDGET Table of Contents Executive Summary 1 General Fund Summary 8 Revenues 10 City Council 16 City Manager 19 Municipal Court 23 311/Customer Relations 28 Planning & Zoning 31 Legal Services 37 Economic Development 40 City Secretary 43 Non-Departmental 48 Public Affairs 51 Engineering 56 Police 62 Fire Rescue 69 Inspections 75 Neighborhood Services 82 Streets 88 Parks, Recreation, & Community Services 93 Pools 99 Event Facilities 103 Library 108 Information Technology 116 Human Resources 121 Finance 126 Purchasing & Asset Management 130 Fleet Services 136 Facility Services 142 City Assistance 150 Court Restricted 152 Interest & Sinking Fund 154 Water & Sewer Summary 159 Business Office 163 Water & Sewer Administration 168 Capital Recovery - Water 175 Capital Recovery – Sewer 183 Drainage Summary 189 Revenues 193 Expenditures 195 Emergency Medical Services (EMS) Summary 199 Revenues 203 Expenditures 205 Schertz Economic Development Corporation Summary 208 Revenues 211 Expenditures 213 Special Revenue Funds Special Events 218 Public, Educational, and Government (PEG) Access Fund 224 Hotel/Motel Tax 228 Park Fund 233 Tree Mitigation 238 Roadway Area 1 242 Roadway Area 2 247 Roadway Area 3 252 Roadway Area 4 257 Library Fund 262 Historical Committee 266 Glossary 270 Executive Summary General Fund Revenue: Revenues for FY 2023-24 Budget are expected to increase 3.9% from the FY 2022-23 year-end estimate. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2022-23 are estimated to increase 5.8% and sales taxes are estimated to increase 7.0%. These increases are offset by a projected decrease in building permits and fees expected in FY 2023-24 as new development starts to slow down with the Federal Reserve tightening lending. Expenses: The overall FY 2023-24 Budget increased 13.0% from the FY 2022-23 year- end estimates. This includes wage increases based on the Classification & Compensation Study be implemented in January 2024, 4 new personnel and a 4.7% ECI increase. This budget also includes an additional $1 million in one-time funding for street preservation and maintenance. Another notable increase is related to the replacement of all in-car cameras, body worn cameras, and TASERs for the police department. The existing camera systems are being discontinued by the manufacturer and need to be replaced. Due to the lack of support for the existing system, all the devices need to be replaced at once. Due to this, staff is proposing a lease and service plan that will pay $550,000 annually for 5 years to cover the new system. City Council The Proposed FY 2023-24 Budget increases 23.8% from the FY 2022-23 year-end estimates for in anticipated CPI increases and expenditures related to a City Charter review process. City Manager The FY 2023-24 Budget decreases 14.8% from the FY 2022-23 year-end estimates. The decrease is due to transferring the personnel related to Economic Development services to their own department in the General Fund and the removal of the Assistant to the City Manager position. Municipal Court The FY 2023-24 Budget increased 8.9% from FY 2023-24 year-end estimates for the proposed wage adjustments. 311 Customer Service The FY 2023-24 Budget increases 6.2% from the FY 2022-23 year end estimates for the anticipated wage increases with no other changes to operation. 1 of 2751 of 275 Planning & Zoning The FY 2023-24 Budget increases by 41.0% from the FY 2022-23 year end estimate due to filling vacancies in the planner positions seen in FY 2022-23 and the anticipated wage increases for FY 2023-24. Legal Services The FY 2023-24 Budget increases 28.6% from the FY 2022-23 year end estimate. Staff has not needed to utilize legal services as much as past years and will continue to budget a downward trend if expenditures continue to fall. Economic Development The FY 2022-23 Budget transfers expenditures previously located in the City Manager and Non-Departmental budgets. The personnel did increase with the proposed wage adjustments and the amount paid into the TIRZ increased based on development located in the designated area of the Crossvine development. City Secretary The FY 2023-24 Budget increases 14.6% from the FY 2022-23 year-end estimate from the anticipated wage adjustments and the addition of part time Records Clerk position to aid with the increasing open records requests. Non-Departmental The FY 2023-24 Budget decreases 17.0% from the FY 2022-23 year-end estimate by transferring the Tax Abatement/TIRZ line and the local flavor grant to the new Economic Development department and is offset by setting the contingency accounts to $480,000 total. Public Affairs The FY 2023-24 Budget increases 6.0% from the FY 2022-23 year-end estimates. The increase is caused by the anticipated wage adjustments. Engineering The FY 2023-24 Engineering Budget increased 31.7% from the FY 2022-23 year-end estimate for two new positions, inspector and engineer, and vehicle replacements. Police The FY 2023-24 Budget increases 14.8% from the FY 2022-23 year-end estimates. 5 school resource officers are added to the position, but due to the difficulty in hiring police officers they are added without funding in the budget. If hired, the contract with Schertz-Cibolo-Universal City ISD will be updated and funds will be added to the budget. The increase in the budget is due to the anticipated wage adjustments, the new lease/maintenance program to replace the body cameras, in-car cameras, and the TASERs that is estimated at $550,000 per year for 5 years, and an increase in vehicle replacement due to price increases for vehicles. Fire Rescue The FY 2023-24 Budget will increase 13.2% from the FY 2022-23 year-end estimate. This increase comes from adding 3 new captain positions, promoting 3 Firefighters to Fire Apparatus Operators (FAO) and from anticipated wage adjustments. 2 of 2752 of 275 Inspections The FY 2023-24 Budget increases 16.2% from the FY 2022-23 year-end estimate with the anticipated wage adjustments. Neighborhood Services The FY 2023-24 Budget increases 0.4% from the FY 2022-23 year-end estimate. Fewer capital purchases almost offset the anticipated wage adjustments. Streets The FY 2023-24 Budget will increase 25.2% from the FY 2022-23 year-end estimate. Personnel increases with anticipated wage adjustments while staff has engaged contractors to resurface streets for the next year. Also being purchased is a asphalt lay down machine and a new truck. Parks The FY 2023-24 Budget will increase 0.7% from the FY 2022-23 year-end estimate. Personnel increases from the anticipated wage adjustment is mostly offset by fewer park improvements with the completion of existing projects. Pools The FY 2023-24 Budget will remain at the same level with no change in operations. Event Facilities The FY 2023-24 Budget will increase 14.5% from the FY 2022-23 year-end estimate for the anticipated wage adjustments. Library The Library FY 2023-24 Budget increases 7.6% from the FY 2022-23 year-end estimate with the anticipated wage increase. Library materials budget increases $15,000 and is offset in FY 2023-24 by fewer furniture replacements. Animal Services This budget was combined into the Police Department Budget. Information Technology The Information Technology FY 2023-24 Budget increases 9.6% from the FY 2022-23 year-end estimate. The increase is due to the anticipated wage adjustments, contractual software increases, and new server purchases for police officers’ virtual terminals. Human Resources The FY 2023-24 Budget will increase 13.7% from the FY 2022-23 year-end estimate from the anticipated wage increases and adding $20,000 in unused employee wellness program funds from FY 2022-23 for future use. Finance The FY 2023-24 Budget will increase 2.1% from the FY 2022-23 year-end estimate. The anticipated wage increases are partially offset by reclassifying the vacant Senior Accountant position as an Accountant. 3 of 2753 of 275 Purchasing & Asset Management The FY 2023-24 Budget reflects an increase of 6.5% from the FY 2022-23 year-end estimate to account for training related to new staff certifications and anticipated wage increases. Fleet Services The FY 2023-24 Budget will decrease 12.9% from the FY 2022-23 year-end estimate due to anticipated wage increases and full year funding for the new Internal Services Director position that was created mid-FY 2022-23. Facility Services The FY 2023-24 Budget increases 5.1% from the FY 2022-23 year-end estimates due to anticipated wage adjustments. The building maintenance funds were moved from Maintenance Services to Capital Outlay to better track emergency repairs and routine maintenance versus building renovations and large repair projects. City Assistance The FY 2023-24 Budget will increase $10,000 from the FY 2022-23 year-end estimate for the Senior Citizens meal program with increased attendance. Court Restricted Funds The FY 2023-24 Budget will increase $9,000 from the FY 2022-23 estimate to match the projected revenue for 2023-24. Interest & Sinking Fund Revenues: Revenues for FY 2023-24 increase 15.4% from the FY 2022-23 estimate with higher property values and an increase in the I&S tax rate. Expenses: The FY 2023-24 Budget will decrease 1.7% from the FY 2022-23 year-end estimate following the existing debt payment schedule. Water & Sewer Fund Revenue: Revenues for FY 2023-24 Budget are expected to increase 1.8% from the FY 2022-23 year-end estimate due to account growth and fee increases. Expenses: The FY 2023-24 Budget increases 7.1% from the FY 2022-23 year-end estimates for anticipated wage adjustments and costs of water purchases and wastewater treatment increasing. Utility Billing The FY 2023-24 Budget increases 11.1% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of a Lead Clerk position and higher credit card fees as more customers pay by phone or online. Administration The FY 2023-24 Budget will increase 8.2% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the purchase of a replacement Combo Vac Truck, system monitoring upgrades and easement acquisition for future infrastructure. 4 of 2754 of 275 Capital Recovery Fund – Water The FY 2023-24 Budget will be set at $55,748 for any professional services or studies that need to be completed. Capital Recovery Fund - Sewer The FY 2023-24 Budget will be set at $67,248 for any professional services or studies that need to be completed. Drainage Fund Revenue: The FY 2023-24 Budget increase 4.7% from the FY 2022-23 year-end estimate from anticipated service additions. Expenses: The FY 2023-24 Budget will increase 6.9% from the FY 2022-23 year-end estimate for anticipated wage adjustments and equipment replacements and additional drainage channel maintenance projects. EMS Fund Revenue: Revenues for FY 2023-24 Budget are expected to increase 6.9% from FY 2022-23 year-end estimates from an increase in transports and new service contracts with customer cities. Expenses: The FY 2023-24 Budget will increase 13.9% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of 4 EMT positions. Schertz Economic Development Corporation (SEDC) Revenues: The SEDC receives one-half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2023-24 is projected to increase by 9.3% from the FY 2023-24 year-end estimate. The increase is reflective of an increase in sales tax revenue of 7% and additional investment income makes up the remainder. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2023-24 are projected to increase 7.2% to utilize the maximum allowed Marketing and Promotion dollars. Unspent Marketing and Promotion dollars may be carried forward per State statute for Marketing and Promotion purposes. Project Expenses: The SEDC is funding improvements to Lookout Rd, signalization, and upsizing of wastewater facilities in FY 2023-24. Special Events Fund Revenue: Revenue budget has increased due to a trend increase to sponsorships and event participation. It is now set at $45,000 each year and any additional covers event expenses. Expenses: The Special Events Fund FY 2023-24 Budget is set at $45,000 with no change in operations. 5 of 2755 of 275 Public, Educational, and Governmental Access (PEG) Fund Revenue: Revenues for FY 2023-24 Budget are expected to decrease by $10,000 from the FY 2022-23 year-end estimates as the community moves away from cable. Expenses: The PEG Fund FY 2023-24 Budget decreased to $67,000 from the FY 2022-23 year-end estimates with the continued implementation of the communication master plan. Hotel Motel Tax Fund Revenue: Revenue for FY 2023-24 Budget is expected to decrease 16.1% from the FY 2022-23 year end estimates. FY 2022-23 received a lump sum of back taxes owed resulting in a higher revenue amount than is normal. Expenses: The Hotel Motel Tax Fund FY 2023-24 Budget increases 2.2% from FY 2022-23 year-end estimate. Fewer building maintenance and projects offset increases in the City Support Services grant program. Park Fund Revenue: The revenue for FY 2023-24 Budget is expected to be $100,000 in anticipation of new development which will pay into the fund. Expenses: The FY 2023-24 Budget is set at $100,000 to utilize incoming funds for park improvements. Tree Mitigation Revenue: The revenue for the FY 2023-24 Budget is expected to decrease 14.8% from 2022-23 year-end estimate following the previous years’ trends. Expenses: The FY 2023-24 Budget increases 7.1% from FY 2022-23 year-end estimate for additional tree planting. Roadway Impact Fee Area 1 The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 2 The FY 2023-24 Budget will be set at $58,000 for any professional services or studies that need to be completed and to reimburse developers for road construction. Roadway Impact Fee Area 3 The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 4 The FY 2023-24 Budget will be set at $3,000 for any professional services or studies that need to be completed. 6 of 2756 of 275 Library Fund Revenues: Revenue for FY 2023-24 is expected to increase $7,290 from the FY 2022-23 estimate with a withdraw from their fund balance. Expenses: The Library Fund’s FY 2023-24 Budget will increase $7,000 from the FY 2022-23 year-end estimate for additional funding for library projects. Historical Committee Revenues: Revenue for FY 2023-24 will remain at the same funding allocation as FY 2022-23. Expenses: The Historical Committee’s FY 2023-24 Budget will remain the same as the FY 2022-23 Budget. 7 of 2757 of 275 FUND: 101 GENERAL FUND DESCRIPTION The General Fund is the City’s primary governmental operating fund. It is used to account for all financial resources that cannot otherwise be accounted for in other funds that have specific purposes, such as the Water and Sewer Fund or Special Revenue Funds. All general tax revenues, franchise fees, permits, interest income and any other fees that are not allocated by law or otherwise restricted to other funds are accounted for in this fund. It accounts for the majority of City services, like Police, Fire, Parks, Community Development, Library, and internal support services. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenues Taxes $27,294,411 $28,794,951 $32,687,232 $35,018,000 Franchises 2,226,361 2,494,637 2,751,000 2,795,000 Permits 1,547,780 2,167,429 1,718,310 1,419,300 Licenses 45,600 45,620 9,120 9,120 Fees 1,975,216 2,255,861 2,210,643 1,896,140 Fines & Forfeitures 8,477 10,590 11,000 11,000 Inter-Jurisdictional 899,348 961,604 1,180,682 1,196,684 Fund Transfers 2,893,814 3,123,769 3,112,873 3,204,837 Miscellaneous 720,561 1,053,268 1,912,672 1,840,407 Total $37,611,600 $40,898,652 $45,593,532 $47,390,488 Expenses General Government $6,315,829 $6,573,414 $6,890,426 $8,281,168 Public Safety 17,489,515 18,633,808 20,671,256 23,553,629 Public Environment 1,413,809 1,926,603 2,561,705 2,720,161 Parks & Recreation 2,506,318 2,577,796 3,465,317 3,555,854 Cultural 1,040,278 1,144,684 1,288,728 1,386,318 Internal Service 6,808,023 7,169,922 8,176,287 8,880,296 Misc & Projects 2,616,394 2,218,615 1,158,870 1,577,666 Total $38,190,165 $40,244,842 $44,212,589 $49,954,992 Change in Fund Balance -$578,566 $653,811 $1,380,943 -$2,564,504 8 of 275 GENERAL FUND PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2023-24 Budget are expected to increase 3.9% from the FY 2022-23 year-end estimate. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2022-23 are estimated to increase 5.8% and sales taxes are estimated to increase 7.0%. These increases are offset by a projected decrease in building permits and fees expected in FY 2023-24 as new development starts to slow down with the Federal Reserve tightening lending. Expenses: The overall FY 2023-24 Budget increased 13.0% from the FY 2022-23 year-end estimates. This includes wage increases based on the Classification & Compensation Study be implemented in January 2024, 4 new personnel and a 4.7% ECI increase. This budget also includes an additional $1 million in one-time funding for street preservation and maintenance. Another notable increase is related to the replacement of all in-car cameras, body worn cameras, and TASERs for the police department. The existing camera systems are being discontinued by the manufacturer and need to be replaced. Due to the lack of support for the existing system, all the devices need to be replaced at once. Due to this, staff is proposing a lease and service plan that will pay $550,000 annually for 5 years to cover the new system. 9 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Taxes 27,294,441 28,794,951 32,305,000 29,228,015 32,687,232 35,018,000 ____________ Franchises 2,226,361 2,494,637 2,550,000 1,639,738 2,751,000 2,795,000 ____________ Permits 1,547,780 2,167,429 1,717,800 1,353,931 1,718,310 1,419,300 ____________ Licenses 45,600 36,543 45,620 4,850 9,120 9,120 ____________ Fees 1,975,216 2,255,861 2,189,200 1,775,248 2,210,643 1,896,140 ____________ Fines & Forfeitures 8,477 10,590 9,000 10,662 11,000 11,000 ____________ Inter-Jurisdictional 899,348 961,604 1,151,352 928,840 1,180,682 1,196,684 ____________ Fund Transfers 2,893,814 3,123,769 4,208,028 2,720,903 3,112,873 3,204,837 ____________ Miscellaneous 720,561 1,053,268 940,225 1,515,316 1,912,672 1,840,407 ____________ TOTAL REVENUES 37,611,600 40,898,652 45,116,225 39,177,502 45,593,532 47,390,488 EXPENDITURE SUMMARY NON PROGRAM ___________ ___________ ___________ ___________ ___________ ____________ ____________ GENERAL GOVERNMENT CITY COUNCIL 105,989 100,695 133,870 95,398 122,431 151,565 ____________ CITY MANAGER 1,249,953 1,341,557 1,379,657 980,233 1,147,527 977,360 ____________ MUNICIPAL COURT 343,557 372,394 416,702 329,503 410,937 447,441 ____________ CUSTOMER RELATIONS-311 115,148 118,399 121,062 103,859 130,227 138,257 ____________ PLANNING & ZONING 220,517 630,653 376,095 245,714 319,646 450,686 ____________ LEGAL SERVICES 158,366 110,717 137,200 42,089 70,000 90,000 ____________ ECONOMIC DEVELOPMENT 0 0 0 0 0 1,548,032 ____________ CITY SECRETARY 204,993 221,126 233,574 154,401 209,992 240,733 ____________ NONDEPARTMENTAL 2,443,351 2,140,783 2,554,198 2,407,864 2,637,774 2,190,286 ____________ PUBLIC AFFAIRS 603,792 632,793 662,484 502,196 636,840 674,912 ____________ ENGINEERING 870,162 904,296 1,263,846 857,420 1,205,052 1,371,896 ____________ TOTAL GENERAL GOVERNMENT 6,315,829 6,573,414 7,278,687 5,718,677 6,890,426 8,281,168 PUBLIC SAFETY POLICE 9,955,402 10,233,034 11,754,146 8,586,608 11,556,943 13,269,814 ____________ FIRE RESCUE 6,559,780 7,029,410 7,653,804 5,514,188 7,408,602 8,385,016 ____________ INSPECTIONS 974,332 1,011,446 1,271,297 849,316 1,179,514 1,370,411 ____________ NEIGHBORHOOD SERVICES 0 359,918 525,496 351,347 526,197 528,388 ____________ TOTAL PUBLIC SAFETY 17,489,515 18,633,808 21,204,743 15,301,459 20,671,256 23,553,629 PUBLIC ENVIRONMENT STREETS 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161 ____________ TOTAL PUBLIC ENVIRONMENT 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161 XXXXXXX 10 of 27510 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PARKS & RECREATION PARKS 1,661,869 1,593,522 2,312,157 1,487,503 2,367,606 2,384,461 ____________ SWIM POOL 536,674 589,274 580,824 317,257 594,102 594,552 ____________ EVENT FACILITIES 307,775 395,000 466,985 406,118 503,609 576,841 ____________ TOTAL PARKS & RECREATION 2,506,318 2,577,796 3,359,966 2,210,878 3,465,317 3,555,854 CULTURAL LIBRARY 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218 ____________ TOTAL CULTURAL 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218 HEALTH ___________ ___________ ___________ ___________ ___________ ____________ ____________ INTERNAL SERVICE INFORMATION TECHNOLOGY 2,517,577 2,653,434 3,063,098 2,169,850 3,060,791 3,355,379 ____________ HUMAN RESOURCES 666,392 654,569 768,340 607,936 751,611 854,880 ____________ FINANCE 687,033 728,341 755,468 608,373 776,977 792,929 ____________ PURCHASING & ASSET MGT 247,913 277,858 295,370 241,176 308,373 328,466 ____________ FLEET SERVICE 1,025,476 1,217,320 1,351,130 972,147 1,316,348 1,486,000 ____________ BUILDING MAINTENANCE 1,663,632 1,638,399 1,956,575 1,447,517 1,962,187 2,062,642 ____________ TOTAL INTERNAL SERVICE 6,808,023 7,169,922 8,189,981 6,046,999 8,176,287 8,880,296 MISC & PROJECTS PROJECTS 2,314,007 1,645,112 850,000 204 850,204 1,250,000 ____________ CITY'S ASSISTANCE 290,617 282,518 339,806 173,809 307,666 317,666 ____________ SEWER PROJECTS 0 285,000 0 0 0 0 ____________ COURT-RESTRICTED FUNDS 11,770 5,985 12,740 521 1,000 10,000 ____________ TOTAL MISC & PROJECTS 2,616,394 2,218,615 1,202,546 174,534 1,158,870 1,577,666 ____________ TOTAL EXPENDITURES 38,190,165 40,244,842 45,116,225 31,833,048 44,212,589 49,954,992 REVENUE OVER/(UNDER) EXPENDITURES ( 578,566) 653,811 0 7,344,455 1,380,943 ( 2,564,504) =========== =========== =========== =========== =========== ============ ============ XXXXXXX 11 of 27511 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Taxes 000-411100 Advalorem Tax-Current 14,762,219 15,626,509 17,965,000 17,959,236 17,965,000 19,100,000 ____________ 000-411110 Disabled Veterans Assist Pmt 1,064,592 897,969 1,100,000 1,179,232 1,179,232 1,500,000 ____________ 000-411200 Advalorem Tax-Delinquent 68,737 22,661 50,000 92,593 100,000 50,000 ____________ 000-411300 Advalorem Tax-P&I 107,361 114,391 80,000 98,153 100,000 100,000 ____________ 000-411500 Sales Tax Revenue-Gen Fund 11,222,803 12,050,030 13,040,000 9,826,033 13,255,000 14,180,000 ____________ 000-411600 Bingo Tax 0 0 0 11 0 0 ____________ 000-411700 Mixed Beverage Tax 68,730 83,391 70,000 72,755 88,000 88,000 ____________ TOTAL Taxes 27,294,441 28,794,951 32,305,000 29,228,015 32,687,232 35,018,000 Franchises 000-421200 Center Point/Entex Energy 103,058 126,358 120,000 104,321 135,000 145,000 ____________ 000-421220 City Public Service 1,039,100 1,233,886 1,200,000 779,475 1,300,000 1,400,000 ____________ 000-421240 Guadalupe Valley Elec Co-op 457,842 524,779 475,000 304,880 535,000 550,000 ____________ 000-421250 New Braunfels Utilities 71,296 77,047 80,000 48,595 80,000 85,000 ____________ 000-421300 Spectrum-State Franchise 317,385 307,341 325,000 213,233 300,000 290,000 ____________ 000-421460 DIRECT TV Franchise Fee 27,032 22,858 75,000 28,192 40,000 30,000 ____________ 000-421480 Other Telecom Franchise - ROW 44,206 26,551 100,000 45,986 177,000 100,000 ____________ 000-421500 Solid Waste Franchise Fee 166,443 175,817 175,000 115,058 184,000 195,000 ____________ TOTAL Franchises 2,226,361 2,494,637 2,550,000 1,639,738 2,751,000 2,795,000 Permits 000-431100 Home Occupation Permit 665 350 550 140 210 550 ____________ 000-431205 Bldg Permit-Residential 475,336 337,018 513,000 211,465 225,000 320,000 ____________ 000-431210 Bldg Permit-Commercial 210,053 890,051 347,000 494,654 650,000 350,000 ____________ 000-431215 Bldg Permit-General 356,641 281,150 328,000 187,129 300,000 300,000 ____________ 000-431300 Mobile Home Permit 400 100 0 250 100 400 ____________ 000-431400 Signs Permit 6,668 6,047 5,500 4,678 5,500 5,500 ____________ 000-431500 Food Establishmnt Permit 73,410 69,075 71,000 53,000 71,000 70,000 ____________ 000-431700 Plumbing Permit 121,196 93,030 123,000 79,563 100,000 90,000 ____________ 000-431750 Electrical Permit 75,500 62,500 70,000 47,640 65,000 65,000 ____________ 000-431800 Mechanical Permit 53,800 47,480 60,000 36,580 50,000 50,000 ____________ 000-431900 Solicitor/Peddler Permit 2,890 2,800 2,000 2,440 2,000 2,800 ____________ 000-431950 Animal/Pet Permit 100 400 250 100 0 250 ____________ 000-432000 Cert of Occupancy Prmt 11,350 7,550 9,500 7,050 9,500 9,000 ____________ 000-432100 Security Alarm Permit 31,662 40,027 43,000 26,657 35,000 35,800 ____________ 000-432300 Grading/Clearing Permit 12,943 27,220 15,000 25,297 25,000 15,000 ____________ 000-432400 Development Permit 87,450 273,966 100,000 154,438 150,000 75,000 ____________ 000-435000 Fire Permit 27,718 28,666 30,000 22,850 30,000 30,000 ____________ TOTAL Permits 1,547,780 2,167,429 1,717,800 1,353,931 1,718,310 1,419,300 Licenses 000-441000 Alcohol Beverage License 9,620 8,243 8,500 4,770 9,000 9,000 ____________ 000-441300 Mobile Home License 80 120 120 80 120 120 ____________ 000-442000 Contractors License 35,900 28,180 37,000 0 0 0 ____________ TOTAL Licenses 45,600 36,543 45,620 4,850 9,120 9,120 Fees XXXXXXX 12 of 27512 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 000-451000 Municipal Court Fines 481,067 475,979 525,000 298,408 380,000 300,000 ____________ 000-451010 Texas Motor Carrier Fines 0 21,954 30,000 200 0 0 ____________ 000-451015 CVE Out of Service 250 1,950 3,000 50 0 0 ____________ 000-451100 Arrest Fee 14,040 15,354 12,000 8,671 11,545 9,600 ____________ 000-451110 Expunction Fee 0 0 0 0 0 340 ____________ 000-451200 Warrant Fees 56,474 54,749 53,000 36,661 44,000 36,000 ____________ 000-451220 Officer Jury Fee 0 0 0 131 150 200 ____________ 000-451310 Restitution Fee-Local 103 0 0 0 0 0 ____________ 000-451340 Judicial Fee-City 544 344 300 206 219 240 ____________ 000-451400 Traffic Fine Costs TTL 5,839 6,588 6,000 3,413 4,719 3,600 ____________ 000-451510 Juvenile Case Mgmt Fee 4,543 2,877 3,000 1,715 1,851 1,800 ____________ 000-451520 Truancy Fees 12,459 15,115 14,000 8,720 11,884 9,600 ____________ 000-451530 Local Municipal Jury Fund 238 295 150 170 230 200 ____________ 000-451600 Technology Fund Fee 13,233 14,171 13,000 8,241 10,898 8,400 ____________ 000-451700 Security Fee 14,437 16,232 15,000 9,409 12,590 9,000 ____________ 000-451800 Time Payment Fee-City 2,617 4,847 4,000 3,406 4,360 3,000 ____________ 000-451850 State Fines 10% Service Fee 27,691 24,548 15,000 20,055 22,000 18,000 ____________ 000-451900 DPS Payment-Local 4,353 4,427 4,000 2,698 3,288 3,000 ____________ 000-452000 Child Safety Fee 4,800 4,842 5,000 2,777 3,949 3,000 ____________ 000-452100 Platting Fees 44,500 55,250 54,000 48,500 54,000 54,000 ____________ 000-452200 Site Plan Fee 19,000 23,000 23,000 21,000 23,000 23,000 ____________ 000-452300 Plan Check Fee 462,928 592,969 570,000 389,386 570,000 550,000 ____________ 000-452320 Tree Mitigation Admin Fee 38,738 11,550 15,000 0 15,000 15,000 ____________ 000-452400 BOA/Variance Fees 1,500 3,500 2,500 2,500 2,500 2,500 ____________ 000-452600 Specific Use/Zone Chng Fee 34,300 37,250 26,450 30,800 26,450 26,450 ____________ 000-452710 Zoning Ltr & Dev Rights 2,700 4,800 2,550 3,450 2,550 2,550 ____________ 000-453100 Reinspection Fees 179,625 185,725 190,000 204,425 190,000 190,000 ____________ 000-453110 Swim Pool Inspection Fee 3,410 990 2,900 2,530 2,900 2,900 ____________ 000-453200 Lot Abatement 6,525 7,265 6,700 7,369 9,000 6,500 ____________ 000-453211 Admin Fee-Inspections 3,000 10,400 10,000 3,700 10,000 5,000 ____________ 000-453710 Foster Care 300 50 500 0 500 500 ____________ 000-454200 Pool Gate Admission Fee 21,545 25,595 22,000 17,023 22,000 22,000 ____________ 000-454300 Seasonal Pool Pass Fee 6,730 6,885 4,000 6,390 6,000 6,000 ____________ 000-456110 Senior Center Memberships 0 23,718 16,000 22,812 23,000 23,000 ____________ 000-456120 Senior Center Meal Fee 28,205 23,797 20,000 32,116 34,000 25,000 ____________ 000-456500 HAZ MAT Fees 0 0 5,000 0 0 0 ____________ 000-456600 Fire Re-inspection Fee 300 100 700 395 0 0 ____________ 000-458000 Sale of General Fixed Assets 0 37,572 0 0 30,000 0 ____________ 000-458100 Sale of Merchandise 90 0 0 0 0 0 ____________ 000-458110 Sale of Mdse - GovDeals 126,933 19,910 100,000 116,077 130,000 60,000 ____________ 000-458350 Gain on Sale of Fixed Assets 3,800 0 0 0 0 0 ____________ 000-458400 Civic Center Rental Fees 42,904 315,026 225,000 235,880 295,000 250,000 ____________ 000-458401 Capital Recovery Fee-Civic C 7,775 4,375 0 ( 900) 0 0 ____________ 000-458402 Civic Center Ancillary Fees 210 2,115 0 ( 450) 0 0 ____________ 000-458450 North Center Rental Fees 26,094 40,588 28,000 32,900 37,000 30,000 ____________ 000-458460 Senior Center Rental 0 4,200 7,000 6,300 8,400 8,400 ____________ 000-458500 Community Center Rental Fees 32,505 53,370 40,000 46,527 50,000 43,000 ____________ 000-458501 Community Center Service Fees 500 900 0 0 0 0 ____________ 000-458510 Grand Ballroom Rental Fees 51,501 ( 30,694) 0 0 0 0 ____________ 000-458520 Cut-Off Hall Rental Fees 8,016 600 0 0 0 0 ____________ XXXXXXX 13 of 27513 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 000-458530 Conference Hall Rental Fees 506 0 0 0 0 0 ____________ 000-458540 Bluebonnet Hall Rental Fees 19,974 ( 3,138) 0 0 0 0 ____________ 000-458550 Pavilion Rental Fees 24,308 26,775 25,000 22,640 25,000 25,000 ____________ 000-458551 Equipment Rentals-Parks 0 40 0 125 100 100 ____________ 000-458560 Chamber of Comm Rent 7,800 5,850 7,800 7,800 7,800 7,800 ____________ 000-458570 Non-Resident SYSA League 9,160 7,500 10,000 10,420 10,000 10,000 ____________ 000-458580 HOA Meeting Rental Fees 825 0 0 0 0 0 ____________ 000-458581 Funeral Reception Rental Fees 675 0 0 0 0 0 ____________ 000-458582 Quality of Life Rental Fees 6,150 0 0 0 0 0 ____________ 000-458590 Cancellation Fees-Event Renta 1,600 2,150 1,500 5,300 3,500 3,500 ____________ 000-458650 NonResident User Fee-BVYA 12,600 8,240 0 7,510 7,600 7,000 ____________ 000-458660 BVYA Utility Reimbursement 18,338 10,134 15,000 13,466 15,000 15,000 ____________ 000-458670 SYSA Utility Reimbursement 5,863 8,486 7,500 5,908 7,500 7,500 ____________ 000-458675 Lions Futbol Utility Reimbrsm 22,580 15,548 15,000 17,540 18,000 15,000 ____________ 000-458685 Recreation Programs 2,431 ( 25) 1,000 14,349 15,000 10,000 ____________ 000-458685.Rec Prgrm-Kickball Leagues 7,105 7,305 2,600 1,625 4,000 3,000 ____________ 000-458700 Vehicle Impoundment 11,580 13,070 0 9,291 12,000 12,300 ____________ 000-459200 NSF Check Fee 0 0 0 75 100 0 ____________ 000-459300 Notary Fee 84 60 50 36 60 60 ____________ 000-459600 Animal Adoption Fee 10,955 11,305 12,000 11,285 14,000 11,100 ____________ 000-459700 Pet Impoundment Fee 9,436 11,870 13,000 9,685 13,000 12,000 ____________ 000-459800 Police Reports Fee 6,924 5,613 5,000 4,534 5,000 5,000 ____________ TOTAL Fees 1,975,216 2,255,861 2,189,200 1,775,248 2,210,643 1,896,140 Fines & Forfeitures 000-463000 Library Fines 8,477 10,590 9,000 10,662 11,000 11,000 ____________ TOTAL Fines & Forfeitures 8,477 10,590 9,000 10,662 11,000 11,000 Inter-Jurisdictional 000-473100 Bexar Co - Fire 35,130 7,026 21,077 0 21,077 21,077 ____________ 000-473200 City of Seguin-Fire Contract 33,453 30,665 30,107 34,380 34,380 30,107 ____________ 000-473300 Guadalupe Co-Library 203,191 217,152 220,000 180,960 217,152 220,000 ____________ 000-474200 Library Services-Cibolo 40,000 40,000 40,000 40,000 40,000 40,000 ____________ 000-474210 Library Services-Selma 25,020 24,825 25,000 25,275 25,275 23,000 ____________ 000-474400 Dispatch Service-Cibolo 83,000 243,000 160,000 120,000 160,000 160,000 ____________ 000-474600 School Crossing Guard-Bexar C 41,212 41,882 36,000 37,252 40,000 40,000 ____________ 000-474610 School Cross Guard-Guadalupe 47,822 48,098 41,000 40,016 48,000 48,000 ____________ 000-474620 School Crossing Guards - Coma 1,813 14,571 1,900 15,405 15,405 10,000 ____________ 000-474700 School Officer Funding 363,708 275,634 551,268 407,426 551,268 567,000 ____________ 000-474750 Crime Victim Liaison Agreemen 25,000 18,750 25,000 28,125 28,125 37,500 ____________ TOTAL Inter-Jurisdictional 899,348 961,604 1,151,352 928,840 1,180,682 1,196,684 Fund Transfers 000-480000 Indirect Costs-EMS 182,682 212,740 216,994 180,828 216,994 221,334 ____________ 000-480100 Indirect Costs-Hotel/Motel 72,464 74,443 69,915 58,263 69,915 80,265 ____________ 000-481000 Transfer In - Reserves 0 0 1,086,155 0 0 0 ____________ 000-485000 Interfund Charges-Drainage-5% 285,506 308,010 320,073 266,728 320,073 265,625 ____________ 000-486000 Interfund Chrges-Admin W&S 1,450,827 1,478,230 1,493,620 1,244,683 1,493,620 1,540,372 ____________ 000-486100 Transfer In 0 37,853 0 0 0 0 ____________ 000-486202 Transfer In-Water&Sewer Fund 0 0 4,000 0 0 4,000 ____________ XXXXXXX 14 of 27514 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 000-486203 Transfer In-EMS 0 0 4,000 0 0 4,000 ____________ 000-486204 Transfer In-Drainage 0 0 1,000 0 0 1,000 ____________ 000-487000 Interfund Charges-Fleet 397,666 505,509 470,050 428,180 470,050 541,358 ____________ 000-488000 Interfund Charges-4B 504,669 506,984 542,221 542,221 542,221 546,883 ____________ TOTAL Fund Transfers 2,893,814 3,123,769 4,208,028 2,720,903 3,112,873 3,204,837 Miscellaneous 000-491000 Interest Earned 7,536 16,674 25,000 110,433 160,000 200,000 ____________ 000-491200 Investment Income 52,592 157,926 250,000 622,061 815,000 1,000,000 ____________ 000-491900 Unrealized Gain/Loss-CapOne ( 30,999) ( 83,864) 0 3,242 0 0 ____________ 000-493000 Donations-Others 500 0 375 375 0 0 ____________ 000-493120 Donations-Public Library 1,798 1,563 10,000 1,837 2,000 5,000 ____________ 000-493400 Donations-Animal Control 2,905 4,787 5,000 1,795 5,000 5,000 ____________ 000-493401 Donations-A/C Microchip 1,045 85 0 0 0 0 ____________ 000-493402 Donations-Spay&Neuter 0 70 0 0 0 0 ____________ 000-493460 Donations- Parks 0 0 0 0 0 0 ____________ 000-493465 Donations-Senior Center 1,711 4,874 10,000 2,140 2,500 1,000 ____________ 000-493502 Donations-PD 450 0 0 0 0 0 ____________ 000-493503 Donation-Fire Rescue 800 625 1,000 150 150 0 ____________ 000-493618 Donation - Veteran's Memorial 2,100 2,930 1,250 1,500 2,025 3,000 ____________ 000-493700 July 4th Activities 27,721 28,417 26,000 33,000 33,300 28,000 ____________ 000-493701 Proceeds-Holidazzle 3,290 21,640 12,500 16,070 16,070 14,000 ____________ 000-493704 Moving on Main 9,950 8,700 4,000 12,000 12,000 8,500 ____________ 000-493706 Music, Movies in the Park 0 8,000 8,000 8,000 8,000 8,000 ____________ 000-493707 Cornhole League 2,260 1,230 2,000 1,380 2,200 2,000 ____________ 000-494481 LawEnforcemtOfficersStnd&Educ 4,489 4,152 5,000 4,107 4,107 4,107 ____________ 000-494482 Grants-Police, Fire, Gen Fund 541 0 0 0 0 0 ____________ 000-495100 Mobile Stage Rental Fees 0 3,600 0 1,550 1,550 1,500 ____________ 000-497000 Misc Income-Gen Fund 176,674 74,078 60,000 29,127 60,000 60,000 ____________ 000-497005 Schertz Magazine Advertising 155,537 142,893 145,000 102,719 122,000 125,000 ____________ 000-497100 Misc Income-Police 15,738 9,553 9,000 5,244 9,000 9,000 ____________ 000-497150 Misc Income-Fire Department 0 0 0 0 0 0 ____________ 000-497200 Misc Income-Library 4,785 4,060 3,000 4,338 5,900 6,000 ____________ 000-497210 Misc Income-Library Copier 9,021 14,310 14,000 14,777 16,000 16,000 ____________ 000-497300 Misc Income-Animal Control 721 420 500 1,080 870 800 ____________ 000-497400 Misc Income-Streets Dept 13,207 33,954 50,000 34,101 35,000 40,000 ____________ 000-497460 Misc Income-Parks 288 75 0 191 100 0 ____________ 000-497500 Misc Income-TML Ins. Claims 62,834 23,065 25,000 39,349 45,000 30,000 ____________ 000-497550 Misc Income-TML WC Reimbursmn 45,649 58,164 10,000 7,829 10,000 10,000 ____________ 000-497600 Misc Income-Vending Mach 800 2,407 1,600 1,927 2,500 2,500 ____________ 000-497610 Misc Income-Muni Court 0 4 0 400 400 0 ____________ 000-498000 Reimbursmnt-Gen Fund 0 0 20,000 0 20,000 20,000 ____________ 000-498105 Reimbursmt Police OT-DEA 38,501 27,539 35,000 13,938 35,000 33,000 ____________ 000-498110 Reimburmnt Fire-Emg Acti-OT 88,294 473,242 200,000 440,658 480,000 200,000 ____________ 000-498150 Reimbursement - Library 19,824 8,094 7,000 0 7,000 8,000 ____________ TOTAL Miscellaneous 720,561 1,053,268 940,225 1,515,316 1,912,672 1,840,407 ____________ TOTAL REVENUES 37,611,600 40,898,652 45,116,225 39,177,502 45,593,532 47,390,488 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 15 of 27515 of 275 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz City Council is made up of eight elected officials. City residents currently elect a Mayor and seven Council members at-large. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Number of ordinances passed 61 41 41 43 Number of resolutions passed 131 140 140 140 Requests for Information 14 11 11 11 Citizens City Council 16 of 275 CITY COUNCIL Number of Council Meetings 40 40 40 41 Requests for Agenda Items 7 7 7 10 Council on the Go Meetings 1 1 1 1 Council HOA Presidents Meeting 2 1 1 0 2020-21 2021-22 2022-23 2023-24 Efficiency Actual Actual Estimate Budget Meeting Attendance rate 95 95 95 98 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $37,823 $36,444 $41,241 $47,665 Supplies 259 303 500 500 City Support Services 45,985 39,764 49,304 61,000 Operations Support 86 289 250 250 Staff Support 19,838 21,744 29,136 32,150 Professional Services 2,000 2,150 2,000 10,000 Total $105,989 $100,695 $122,431 $151,565 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2023-24 Budget increases 23.8% from the FY 2022-23 year- end estimates for in anticipated CPI increases and expenditures related to a City Charter review process. 17 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 9 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CITY COUNCIL ============ Personnel Services 150-511110 Regular 25,189 23,867 28,054 21,554 27,132 32,189 ____________ 150-511240 Allowances 9,940 9,983 10,729 8,511 10,705 12,089 ____________ 150-511310 FICA-Employer 2,694 2,594 2,967 2,300 3,404 3,387 ____________ TOTAL Personnel Services 37,823 36,444 41,750 32,366 41,241 47,665 Supplies 150-521000 Operating Supplies 54 137 735 0 250 250 ____________ 150-521100 Office Supplies 205 166 343 243 250 250 ____________ TOTAL Supplies 259 303 1,078 243 500 500 City Support Services 150-532600 City Elections 39,127 32,209 44,100 44,254 44,304 50,000 ____________ 150-532800 Special Events 6,857 7,555 10,780 450 5,000 11,000 ____________ TOTAL City Support Services 45,985 39,764 54,880 44,704 49,304 61,000 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 150-534200 Printing & Binding 86 289 343 43 250 250 ____________ TOTAL Operations Support 86 289 343 43 250 250 Staff Support 150-535100 Uniforms 308 162 392 232 392 400 ____________ 150-535200 Awards 1,874 0 1,470 0 800 1,500 ____________ 150-535300 Memberships 12,413 8,118 12,740 12,944 12,944 13,000 ____________ 150-535400 Publications 0 139 147 0 0 0 ____________ 150-535500 Training/Travel 5,243 13,325 17,150 4,867 15,000 17,250 ____________ TOTAL Staff Support 19,838 21,744 31,899 18,042 29,136 32,150 Professional Services 150-541300 Other Consl/Prof Services 2,000 2,150 3,920 0 2,000 10,000 ____________ TOTAL Professional Services 2,000 2,150 3,920 0 2,000 10,000 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL CITY COUNCIL 105,989 100,695 133,870 95,398 122,431 151,565 XXXXXXX 18 of 27518 of 275 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. This department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long-term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. The City Manager serves as a focal point for the management of City staff. GOALS AND OBJECTIVES • Develop strategic plans and systems to meet the many diverse needs of the community. • Respond effectively and timely to City Council requests. • Develop effective programs to enhance business development and growth. • Develop management systems for efficient and effective use of resources • Recruit, retain and develop talented staff. • Evaluate, integrate, and utilize prudent technology to efficiently deliver municipal services to the community. ORGANIZATIONAL CHART Mayor & City Council City Manager 19 of 275 CITY MANAGER CITY MANAGER 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Manager 1 1 1 1 Deputy City Manager 0 0 1 1 Assistant City Manager 2 2 1 1 Assistant to the City Manager 1 1 0 0 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 5 5 4 4 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $1,232,491 $1,259,295 $1,125,677 $946,925 Supplies 1,064 1,192 1,470 1,470 City Support Services 3,697 1,333 695 1,960 Staff Support 11,502 22,559 19,685 27,005 Professional Services 0 13,641 0 0 Operating Equipment 1,200 0 0 0 Capital Outlay 0 43,537 0 0 Total $1,249,953 $1,341,557 $1,147,527 $977,360 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget decreases 14.8% from the FY 2022-23 year-end estimates. The decrease is due to transferring the personnel related to Economic Development services to their own department in the General Fund and the removal of the Assistant to the City Manager position. 20 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CITY MANAGER ============ Personnel Services 151-511110 Regular 909,335 934,844 990,123 709,144 814,711 676,480 ____________ 151-511120 Overtime 499 1,711 239 1,154 1,000 283 ____________ 151-511210 Longevity 6,696 4,183 5,354 5,170 5,170 4,524 ____________ 151-511230 Certification Allowance 2,205 1,935 1,820 1,055 830 650 ____________ 151-511240 Allowances 7,200 7,477 6,894 5,539 6,923 14,554 ____________ 151-511310 FICA - Employer 64,896 65,864 76,288 49,152 63,391 52,151 ____________ 151-511350 TMRS-Employer 151,271 150,699 164,576 112,098 132,706 116,329 ____________ 151-511410 Health-Employer 89,103 91,231 104,808 74,507 98,686 80,834 ____________ 151-511500 Workers' Compensation 1,286 1,351 1,776 2,260 2,260 1,120 ____________ TOTAL Personnel Services 1,232,491 1,259,295 1,351,878 960,079 1,125,677 946,925 Supplies 151-521100 Office Supplies 1,064 1,192 1,470 1,346 1,470 1,470 ____________ TOTAL Supplies 1,064 1,192 1,470 1,346 1,470 1,470 City Support Services 151-532800 Special Events 3,697 1,333 1,960 1,547 695 1,960 ____________ TOTAL City Support Services 3,697 1,333 1,960 1,547 695 1,960 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 151-535100 Uniforms 35 384 1,723 1,836 1,900 1,000 ____________ 151-535200 Employee Recognition 755 1,898 3,937 1,635 1,600 4,900 ____________ 151-535300 Memberships 3,182 4,322 3,920 3,695 4,225 4,200 ____________ 151-535400 Publications 295 305 490 437 460 695 ____________ 151-535500 Training/Travel 6,143 14,188 11,270 7,925 10,000 13,270 ____________ 151-535510 Meeting Expenses 1,091 1,391 2,940 1,733 1,500 2,940 ____________ 151-535600 Professional Certification 0 71 70 0 0 0 ____________ TOTAL Staff Support 11,502 22,559 24,349 17,262 19,685 27,005 Professional Services 151-541300 Other Consl/Prof Services 0 13,641 0 0 0 0 ____________ TOTAL Professional Services 0 13,641 0 0 0 0 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ XXXXXXX 21 of 27521 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 11 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Operating Equipment 151-571000 Furniture & Fixtures 1,200 0 0 0 0 0 ____________ TOTAL Operating Equipment 1,200 0 0 0 0 0 Capital Outlay 151-581200 Vehicles & Access. Over $5,00 0 43,537 0 0 0 0 ____________ TOTAL Capital Outlay 0 43,537 0 0 0 0 ________________________________________________________________________________________________________________________________________ TOTAL CITY MANAGER 1,249,953 1,341,557 1,379,657 980,233 1,147,527 977,360 XXXXXXX 22 of 27522 of 275 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION Municipal Court represents the judicial branch of the City’s government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non-jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all the court’s papers are accurate, orderly, and complete. The clerk’s primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court’s docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, driver’s safety course and alcohol violations to the Texas Department of Public Safety. They also assist the Warrant Department and complete all required accounting reports. The prosecutor’s duties include preparing and presenting the State’s case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State’s witnesses and requesting dismissal of cases under the appropriate circumstances. GOALS AND OBJECTIVES • Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. • Implement the use of new technology and other innovative practices to maintain efficient and security. 23 of 275 MUNICIPAL COURT • Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. • Relocate court session from city hall to council chambers. ORGANIZATIONAL CHART MUNICIPAL COURT 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Court Administrator 1 1 1 1 Senior Deputy Court Clerk 1 1 1 1 Deputy Court Clerk 2 2 2 2 TOTAL POSITIONS 4 4 4 4 City Manager Assistant City Manager Finance Billing Office Municipal Court 24 of 275 MUNICIPAL COURT PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Traffic Citations Filed 2,239 3,290 2,056 1,235 State Law Citations Filed 1,098 996 640 285 Municipal Ordinances Filed 232 270 325 270 2020-21 2021-22 2022-23 2023-24 Efficiency Actual Actual Estimate Budget Cases Disposed 2,454 4,362 6,000 3,000 Charges Processed per Clerk 818 1,454 2,000 1,000 2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget Cases Disposed per Clerk 33% 33% 33% 33% 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel Services $293,161 $319,683 $343,227 $364,881 Supplies 1,403 1,261 1,200 1,500 City Support Services 472 234 740 1,000 Operations Support 302 1,565 1,900 2,000 Staff Support 2,777 3,378 3,870 6,900 Court Support 0 264 90 2,160 Professional Services 43,379 41,404 56,100 66,500 Maintenance Services 2,065 2,714 3,000 2,500 Operating Equipment 0 1,891 0 0 Total $343,557 $372,394 $410,937 $447,441 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increased 8.9% from FY 2023-24 year-end estimates for the proposed wage adjustments. 25 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 12 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ MUNICIPAL COURT =============== Personnel Services 152-511110 Regular 192,215 207,658 210,621 179,557 221,512 237,588 ____________ 152-511120 Overtime 210 218 958 1,160 2,264 958 ____________ 152-511210 Longevity 7,978 8,739 9,635 9,635 9,635 10,247 ____________ 152-511230 Certification Allowance 1,186 2,553 2,471 2,276 2,580 2,471 ____________ 152-511310 FICA - Employer 14,584 15,876 17,007 14,159 18,053 19,115 ____________ 152-511350 TMRS-Employer 32,909 35,972 36,595 29,911 37,794 41,907 ____________ 152-511410 Health-Employer 43,808 48,365 51,789 37,875 50,883 52,184 ____________ 152-511500 Workers' Compensation 270 303 396 565 506 411 ____________ TOTAL Personnel Services 293,161 319,683 329,472 275,139 343,227 364,881 Supplies 152-521000.Operating Supplies - CVE 0 0 98 0 0 0 ____________ 152-521100 Office Supplies 1,403 1,261 1,470 1,189 1,200 1,500 ____________ TOTAL Supplies 1,403 1,261 1,568 1,189 1,200 1,500 City Support Services 152-532800 Special Events 472 234 980 237 740 1,000 ____________ TOTAL City Support Services 472 234 980 237 740 1,000 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 152-534200 Printing & Binding 302 1,565 1,960 0 1,900 2,000 ____________ TOTAL Operations Support 302 1,565 1,960 0 1,900 2,000 Staff Support 152-535100 Uniforms 489 452 588 270 300 600 ____________ 152-535300 Memberships 655 655 794 220 570 800 ____________ 152-535400 Publications 15 353 490 0 0 0 ____________ 152-535500 Training/Travel 978 1,453 3,920 1,795 2,000 4,000 ____________ 152-535510 Meeting Expenses 639 465 1,470 532 1,000 1,500 ____________ TOTAL Staff Support 2,777 3,378 7,262 2,817 3,870 6,900 Court Support 152-536500 Court/Jury Cost 0 264 980 756 900 2,160 ____________ TOTAL Court Support 0 264 980 756 900 2,160 Professional Services 152-541310 Judges Services 27,000 25,575 36,260 27,350 30,000 36,000 ____________ 152-541320 Prosecutor Services 16,298 15,829 29,204 20,865 26,000 30,000 ____________ 152-541330 Interpreter Services 81 0 490 0 100 500 ____________ TOTAL Professional Services 43,379 41,404 65,954 48,215 56,100 66,500 XXXXXXX 26 of 27526 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 13 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services 152-551800 Other Maintenance Agreements 2,065 2,714 8,526 1,150 3,000 2,500 ____________ TOTAL Maintenance Services 2,065 2,714 8,526 1,150 3,000 2,500 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 152-571000 Furniture & Fixtures 0 1,891 0 0 0 0 ____________ TOTAL Operating Equipment 0 1,891 0 0 0 0 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL MUNICIPAL COURT 343,557 372,394 416,702 329,503 410,937 447,441 XXXXXXX 27 of 27527 of 275 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS/311 Fund: 101 General Fund DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, 311 Customer Care connects callers with specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, street lights out, trash collection, special events and all other City requests. This division is under the supervision of the Communications Manager. GOALS AND OBJECTIVES • To provide excellent customer service to all callers • To provide consistent and accurate information to all callers • To reduce or eliminate abandoned calls • To reduce or eliminate misrouted calls ORGANIZATIONAL CHART City Manager Assistant City Manager Public Affairs Customer Relations/311 28 of 275 CUSTOMER RELATIONS/311 CUSTOMER RELATIONS/311 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Customer Relations/311 Rep 2 2 2 2 Customer Relations/311 Rep (PT) 1 1 1 1 TOTAL POSITIONS 3 3 3 3 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Work Orders (initiated for other depts.) 519 554 750 800 Customer Care Inquiries (online) 1,762 1,762 2,250 2,500 Calls Received 22,963 16,395 20,000 22,000 Calls Not Answered 3,070 1,182 800 750 Average Calls Per Day Received 81 68 82 91 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $114,658 $118,164 $129,687 $137,232 Supplies 149 73 70 125 Staff Support 342 162 470 550 Operating Equipment 0 0 0 350 Total $115,148 $118,399 $130,227 $138,257 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 6.2% from the FY 2022-23 year end estimates for the anticipated wage increases with no other changes to operation. 29 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 14 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CUSTOMER RELATIONS-311 ====================== Personnel Services 153-511110 Regular 84,225 85,568 86,669 75,266 93,643 98,812 ____________ 153-511120 Overtime 379 249 246 329 498 263 ____________ 153-511210 Longevity 2,038 2,302 2,627 2,627 2,627 2,903 ____________ 153-511230 Certification Allowance 0 0 0 150 0 0 ____________ 153-511310 FICA - Employer 6,545 6,624 6,841 5,913 7,403 7,792 ____________ 153-511350 TMRS-Employer 14,151 14,469 14,658 12,148 15,497 17,017 ____________ 153-511410 Health-Employer 7,203 8,826 9,318 7,125 9,807 10,278 ____________ 153-511500 Workers' Compensation 117 127 159 238 212 167 ____________ TOTAL Personnel Services 114,658 118,164 120,518 103,795 129,687 137,232 Supplies 153-521100 Office Supplies 149 73 123 64 70 125 ____________ TOTAL Supplies 149 73 123 64 70 125 Staff Support 153-535100 Uniforms 70 162 176 0 155 200 ____________ 153-535300 Memberships 97 0 0 0 0 0 ____________ 153-535500 Training/Travel 175 0 245 0 315 350 ____________ TOTAL Staff Support 342 162 421 0 470 550 Operating Equipment 153-571000 Furniture & Fixtures 0 0 0 0 0 350 ____________ TOTAL Operating Equipment 0 0 0 0 0 350 ________________________________________________________________________________________________________________________________________ TOTAL CUSTOMER RELATIONS-311 115,148 118,399 121,062 103,859 130,227 138,257 30 of 275 DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Planning & Zoning Division ensures quality development within the City limits and the Extraterritorial Jurisdiction through an efficient, consistent, unbiased, and effective development review process. Division responsibilities include the review and processing of development projects, such as commercial site plans, plats, zone changes, specific use permits, and annexations. The Division also researches and develops long-range plans and goals to help guide the future of our city; and creates development codes to tailor our regulations around citizen, businesses, and developer needs and city goals. The Division frequently collaborates with other departments within the city, including Engineering, Fire, and Inspections, as well as other governmental agencies, in order to provide guidance and staff recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee to help them best serve the residents of Schertz. GOALS AND OBJECTIVES • Continue to assist property owners, developers, and engineers through our development process through timely and thorough project review. • Review and update the Comprehensive Land Plan for the City, which will shape the future of Schertz to meet the desires and goals of the residents. • Continue to reevaluate and modify regulations within the Schertz Unified Development Code to accommodate the evolving needs of our residents and make the development process more efficient and effective. • Implement the Joint Land Use Study Strategies to promote compatibility of land uses and development with the long-range goals of Randolph AFB. • Continue to update the website to provide improved customer service by updating flowcharts, providing information on current residential and commercial developments, providing information guides on how to apply for planning applications, and providing information on public hearing on the city’s webpage. 31 of 275 PLANNING & ZONING • Promote staff development including continued education and cross training to provide outstanding customer service. • Continue to digitize previous years case files into the digital records retention system to improve access and availability. • Continue to provide regular updates to the website feature “What’s Developing in Schertz” to ensure residents are provided information on current development projects within the city. ACCOMPLISHMENTS • Received the 2022 Certificate of Achievement for Planning Excellence by the American Planning Association – Texas Chapter which recognizes a commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demonstrated by the Planning Department for the ninth year in a row. • Maintained the partnership with Joint Base San Antonio (JBSA). Participated in the JBSA Technical Working Group for their Regional Compatible Use Plan update, to be completed in 2023/2024. • Completed UDC amendments in relation to Article 5 Section 21.5.2 Zoning Districts Established, Article 5 Section 21.5.5 Statement of Purpose and Intent for Residential Developments, Article 5 Section 21.5.11 Specific Use Permits, Article 9 Section 21.9.7 Landscaping, Article 10 Parking Standards, specifically in relation to parking space size, parking ratios for Multifamily, Condominium, or other similar use, and stacking requirements for financial institutions, Article 14 Section 21.14.3 Additional Design Standards. • Attended various continuing education classes including American Planning Association- National Conference, American Planning Association- Texas Chapter Conference, CityView Annual Users Conference, Certified Floodplain Manager Training, and Cybersecurity Training. • Completed weekly updates to the website feature, “What’s Developing in Schertz”, to provide information on new residential subdivisions and new commercial sites currently under construction to improve public relations and transparency, while providing useful, accessible information to the public. • Completed updates to the development manual and application checklists based on the utilization of the CityView software. 32 of 275 PLANNING & ZONING ORGANIZATIONAL CHART PLANNING AND ZONING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Planning Manager 0 1 1 1 Senior Planner 2 1 1 1 Planner 2 2 2 2 TOTAL POSITIONS 4 4 4 4 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Plats 29 32 32 32 Site Plans and Master Plan 15 18 18 18 Variances/Waivers 6 5 5 5 Zone Changes and Specific Use Permits 19 15 15 15 UDC/ Comp. Plan Revisions 3 5 5 5 Annexation 2 4 4 4 All Plats $44,500 $54,000 $54,000 $54,000 Site Plan and Master Plan $19,000 $23,000 $23,000 $23,000 Variance $1,500 $2,500 $2,500 $2,500 Zone Change and Specific Use Permit $34,300 $26,450 $26,450 $26,450 Other (Zoning Letters and Additional Admin fees) $2,700 $2,550 $2,550 $2,550 Total Revenue $102,000 $108,500 $108,500 $108,500 City Manager Deputy City Manager Planning and Community Development Planning & Zoning Inspections Neighborhood Services 33 of 275 PLANNING & ZONING 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $210,013 $208,949 $278,124 $411,736 Supplies 807 1,390 1,980 2,050 Operations Support 129 0 243 250 Staff Support 3,174 11,514 34,584 36,100 Professional Services 20 75 196 100 Fund Charges/Transfers 0 400,000 0 0 Operating Equipment 6,375 1,225 319 450 Total $220,517 $630,653 319,646 $450,686 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases by 41.0% from the FY 2022-23 year end estimate due to filling vacancies in the planner positions seen in FY 2022-23 and the anticipated wage increases for FY 2023-24. 34 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 15 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PLANNING & ZONING ================= Personnel Services 154-511110 Regular 140,148 136,966 220,308 159,958 192,954 283,543 ____________ 154-511120 Overtime 3,748 4,769 5,562 2,662 5,562 6,377 ____________ 154-511210 Longevity 1,055 926 1,198 1,165 1,165 1,290 ____________ 154-511230 Certification Allowance 0 0 0 830 0 2,241 ____________ 154-511310 FICA - Employer 10,641 10,140 17,688 12,329 15,276 22,445 ____________ 154-511350 TMRS-Employer 23,698 22,424 37,896 26,048 31,979 49,019 ____________ 154-511410 Health-Employer 30,471 33,441 51,520 23,146 30,714 46,349 ____________ 154-511500 Workers' Compensation 252 283 402 529 474 472 ____________ TOTAL Personnel Services 210,013 208,949 334,574 226,666 278,124 411,736 Supplies 154-521000 Operating Supplies 89 301 608 373 608 650 ____________ 154-521100 Office Supplies 718 1,089 1,176 934 1,176 1,200 ____________ 154-521600 Equip Maint Supplies 0 0 196 41 196 200 ____________ TOTAL Supplies 807 1,390 1,980 1,349 1,980 2,050 City Support Services 154-532400 Computer Fees & Licenses 0 7,500 4,200 4,200 4,200 0 ____________ TOTAL City Support Services 0 7,500 4,200 4,200 4,200 0 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 154-534200 Printing & Binding 129 0 243 31 243 250 ____________ TOTAL Operations Support 129 0 243 31 243 250 Staff Support 154-535100 Uniforms 306 626 833 413 833 850 ____________ 154-535300 Memberships 1,128 1,320 2,411 1,335 2,411 2,550 ____________ 154-535400 Publications 0 89 490 0 490 500 ____________ 154-535500 Training/Travel Staff 790 7,470 23,118 11,074 23,118 24,000 ____________ 154-535500.Training/Travel Commission 950 1,553 7,242 58 7,242 7,500 ____________ 154-535510 Meeting Expenses 0 456 490 299 490 700 ____________ TOTAL Staff Support 3,174 11,514 34,584 13,179 34,584 36,100 Professional Services 154-541500 State/County Admin Fees 20 75 196 ( 10) 196 100 ____________ TOTAL Professional Services 20 75 196 ( 10) 196 100 XXXXXXX 35 of 27535 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 16 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fund Charges/Transfers 154-548404 Transfer Out - Capital Projec 0 400,000 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 0 400,000 0 0 0 0 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 154-571000 Furniture & Fixtures 6,375 1,225 319 300 319 450 ____________ TOTAL Operating Equipment 6,375 1,225 319 300 319 450 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PLANNING & ZONING 220,517 630,653 376,095 245,714 319,646 450,686 XXXXXXX 36 of 27536 of 275 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Attorney is the legal advisor to City Council and City Council’s appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. GOALS AND OBJECTIVES • To provide expert legal counsel on proposed ordinances. • To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. • To represent the City in litigation. • Prepare legal documents for City contracts and agreements. • To provide counsel on strategic issues that will be of the most benefit the City. 37 of 275 LEGAL SERVICES ORGANIZATIONAL CHART Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Operations Support $8,120 $11,341 $10,000 $10,000 Professional Services 150,246 99,376 60,000 80,000 Total $158,366 $110,717 $70,000 $90,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 28.6% from the FY 2022-23 year end estimate. Staff has not needed to utilize legal services as much as past years and will continue to budget a downward trend if expenditures continue to fall. Mayor & City Council Legal Services 38 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 17 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ LEGAL SERVICES ============== Operations Support 155-534100 Advertising/Legal Notices 8,120 11,341 9,800 3,251 10,000 10,000 ____________ TOTAL Operations Support 8,120 11,341 9,800 3,251 10,000 10,000 Professional Services 155-541200 Legal Svcs 150,246 99,376 127,400 38,839 60,000 80,000 ____________ TOTAL Professional Services 150,246 99,376 127,400 38,839 60,000 80,000 ________________________________________________________________________________________________________________________________________ TOTAL LEGAL SERVICES 158,366 110,717 137,200 42,089 70,000 90,000 XXXXXXX 39 of 27539 of 275 DEPARTMENT: 156 ECONOMIC DEVELOPMENT FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department represents the services related to soliciting and promoting economic development in the City of Schertz. Staff here is contracted by the Schertz Economic Development Corportation (SEDC) in line with this goal. This department will also have other economic development programs not funded by the SEDC, like the Main Street Local Flavor Grant program and any tax abatement agreements. Currently there are no active tax abatements but there is a Tax Increment Refinancing Zone (TIRZ) in the Crossvine Development that the City pays into along with the other taxing jurisdictions, Bexar County and the San Antonio River Authority. ORGANIZATIONAL CHART 40 of 275 CITY MANAGER ECONOMIC DEVELOPMENT 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2022-24 Budget Executive Director 1 1 1 1 Deputy Director 0 0 1 1 Business Retention Manager 1 1 1 1 Economic Development Analyst 1 1 0 0 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 4 4 4 4 2020-21 2020-21 2021-22 2022-23 Budget Actual Actual Estimate Budget Personnel $0 $0 $0 $498,032 City Assistance 0 0 0 1,050,000 Total $0 $0 $0 $1,548,032 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget transfers expenditures previously located in the City Manager and Non-Departmental budgets. The personnel did increase with the proposed wage adjustments and the amount paid into the TIRZ increased based on development located in the designated area of the Crossvine development. 41 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 18 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ ECONOMIC DEVELOPMENT ==================== Personnel Services 156-511110 Regular 0 0 0 0 0 367,466 ____________ 156-511210 Longetivy 0 0 0 0 0 370 ____________ 156-511230 Certification Allowance 0 0 0 0 0 15,607 ____________ 156-511310 FICA - Employer 0 0 0 0 0 29,333 ____________ 156-511350 TMRS-Employer 0 0 0 0 0 64,064 ____________ 156-511410 Health-Employer 0 0 0 0 0 20,588 ____________ 156-511500 Workers' Compensation 0 0 0 0 0 604 ____________ TOTAL Personnel Services 0 0 0 0 0 498,032 City Assistance 156-537200 Main Street Local Program 0 0 0 0 0 50,000 ____________ 156-537450 Tax Reimbursements/Abatements 0 0 0 0 0 1,000,000 ____________ TOTAL City Assistance 0 0 0 0 0 1,050,000 ________________________________________________________________________________________________________________________________________ TOTAL ECONOMIC DEVELOPMENT 0 0 0 0 0 1,548,032 XXXXXXX 42 of 27542 of 275 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The position of City Secretary is a statutory position required by State law and the City Charter. The City Secretary’s Office functions as a primary contact for citizens seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the City Secretary’s Office, including election administration, record management and preservation and Council Services. The City Secretary’s Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. GOALS AND OBJECTIVES The goals and objectives of the City Secretary’s Department are to provide the following services for the City of Schertz: • Public Information requests. • Agendas and minutes for public meetings. • Ordinances and resolutions. • Election administration. • Publication of legal notices. • Alcohol permits for businesses. • Process Liens (filed and released) • Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. • Administer oaths. • Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. 43 of 275 CITY SECRETARY • Public Education (Student Mayor/Council Program, Volunteer Fair) • Proclamations from the Mayor’s Office. • Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. ORGANIZATIONAL CHART CITY SECRETARY 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Secretary 1 1 1 1 Deputy City Secretary 1 1 1 1 PT Records Clerk 0 0 0 1 TOTAL POSITIONS 2 2 2 3 PERFORMANCE INDICATORS 2020-21 2020-21 2021-22 2022-23 Workload Actual Actual Estimated Budget Ordinances Passed and Processed 61 61 41 40 Resolutions Passed and Processed 131 131 140 140 Council Meetings Attended 39 39 40 40 Open Records 571 571 600 750 2020-21 2020-21 2021-22 2022-23 Efficiency Actual Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 98% 98% 98% 98% Documents completed, signed, scanned within 48 hours of council approval 98% 98% 98% 98% Mayor & City Council City Secretary 44 of 275 CITY SECRETARY Council meeting minutes transcribed within 48 hours following Council meeting 98% 98% 98% 98% Agendas available to citizens within legally required timeframe - Posted on website 100% 100% 100% 100% Alcohol permits processed within the month of expiration 96% 96% 97% 98% 2020-21 2020-21 2021-22 2022-23 Education Initiatives Actual Actual Estimated Budget Student Mayor/Councilmember for the Day Program 0 0 1 1 2020-21 2020-21 2021-22 2022-23 Budget Actual Actual Estimated Budget Personnel $194,552 $211,496 $196,240 $225,983 Supplies 1,082 1,347 1,100 1,700 City Support Services 5,921 5,109 5,800 8,000 Operations Support 43 139 3,647 150 Staff Support 3,144 3,035 2,825 4,900 Operating Equipment 250 0 380 0 Total $204,993 $221,126 $209,992 $240,733 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 14.6% from the FY 2022-23 year-end estimate from the anticipated wage adjustments and the addition of part time Records Clerk position to aid with the increasing open records requests. 45 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 21 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CITY SECRETARY ============== Personnel Services 164-511110 Regular 142,073 153,532 154,730 114,421 146,573 171,386 ____________ 164-511120 Overtime 0 0 0 85 120 0 ____________ 164-511210 Longevity 2,125 2,072 2,336 2,158 2,158 600 ____________ 164-511230 Certification Allowance 0 600 0 485 600 575 ____________ 164-511310 FICA - Employer 10,810 11,698 12,008 8,435 11,424 13,199 ____________ 164-511350 TMRS-Employer 23,546 25,653 25,727 15,208 23,915 28,826 ____________ 164-511410 Health-Employer 15,806 17,731 18,868 8,122 11,097 11,113 ____________ 164-511500 Workers' Compensation 193 211 280 395 353 284 ____________ TOTAL Personnel Services 194,552 211,496 213,949 149,309 196,240 225,983 Supplies 164-521100 Office Supplies 1,082 1,347 1,727 884 1,100 1,700 ____________ TOTAL Supplies 1,082 1,347 1,727 884 1,100 1,700 City Support Services 164-532700 Records Management 5,921 5,109 11,760 154 5,800 8,000 ____________ TOTAL City Support Services 5,921 5,109 11,760 154 5,800 8,000 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 164-534100 Advertising 0 0 100 100 100 0 ____________ 164-534200 Printing & Binding 43 139 147 129 147 150 ____________ 164-534800 Temporary Empl. Services 0 0 0 1,749 3,400 0 ____________ TOTAL Operations Support 43 139 247 1,978 3,647 150 Staff Support 164-535100 Uniforms 0 0 498 0 0 500 ____________ 164-535300 Memberships 722 713 1,005 310 750 1,400 ____________ 164-535400 Publications 476 464 588 280 475 500 ____________ 164-535500 Training/Travel 1,945 1,858 2,800 1,105 1,600 2,500 ____________ TOTAL Staff Support 3,144 3,035 4,891 1,695 2,825 4,900 Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 164-571000 Furniture & Fixtures 250 0 0 0 0 0 ____________ 164-571300 Computer & Periphe. LESS $500 0 0 1,000 380 380 0 ____________ TOTAL Operating Equipment 250 0 1,000 380 380 0 XXXXXXX 46 of 27546 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 22 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL CITY SECRETARY 204,993 221,126 233,574 154,401 209,992 240,733 XXXXXXX 47 of 27547 of 275 DEPARTMENT: 167 NON-DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function/department. Items in this department include city insurance, appraisal district contracts, contingency, and the emergency medical services contract. 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimated Budget City Support Services $779,549 $576,464 $660,000 $1,150,000 Utility Services 7,123 3,065 0 0 Operations Support 141,919 129,079 133,500 133,500 City Assistance 1,406,900 1,317,828 1,367,604 770,949 Professional Services 100,288 83,402 100,600 108,080 Fund Charges/Transfers 122 30,945 37,700 27,757 Land Purchase 7,450 0 26,283 0 Total $2,443,351 $2,140,783 $2,637,774 $2,190,286 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget decreases 17.0% from the FY 2022-23 year-end estimate by transferring the Tax Abatement/TIRZ line and the local flavor grant to the new Economic Development department and is offset by setting the contingency accounts to $480,000 total. 48 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 23 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NONDEPARTMENTAL =============== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 167-532200 County Appraisal District 228,143 236,110 240,100 211,451 280,000 280,000 ____________ 167-532500 City Insurance-Commercial 260,108 312,797 337,120 341,283 350,000 390,000 ____________ 167-532900 Contingencies 291,297 27,556 155,195 16,624 30,000 180,000 ____________ 167-532901 Contingencies-Personnel 0 0 186,200 0 0 300,000 ____________ TOTAL City Support Services 779,549 576,464 918,615 569,359 660,000 1,150,000 Utility Services 167-533200 Electric Utility Services 7,123 3,065 0 0 0 0 ____________ TOTAL Utility Services 7,123 3,065 0 0 0 0 Operations Support 167-534000 Postage 6,841 9,148 8,820 5,687 9,000 9,000 ____________ 167-534300 Equipment Maint - Copiers 113,791 118,034 112,700 93,053 120,000 120,000 ____________ 167-534810 Electronic Filing Services 21,286 1,897 4,900 3,447 4,500 4,500 ____________ 167-534999 Misc. Expense 0 0 0 0 0 0 ____________ TOTAL Operations Support 141,919 129,079 126,420 102,186 133,500 133,500 Staff Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Assistance 167-537100 Medical Services-EMS Contract 667,049 695,644 711,004 725,514 725,514 770,949 ____________ 167-537200 Main Street Local Program 118,115 43,596 49,000 12,913 49,000 0 ____________ 167-537450 Tax Reimbursements/Abatements 621,736 578,588 607,600 905,177 905,177 0 ____________ TOTAL City Assistance 1,406,900 1,317,828 1,367,604 1,643,605 1,679,691 770,949 Professional Services 167-541500 State/County Admin Fees 126 35 123 35 100 100 ____________ 167-541600 Misc Bank Charges 971 823 980 649 800 980 ____________ 167-541800 Credit Card Service Fee 94,440 65,762 98,000 51,762 90,700 95,000 ____________ 167-541810 Credit Cards Fees - AMEX 4,751 16,781 14,700 4,043 9,000 12,000 ____________ TOTAL Professional Services 100,288 83,402 113,803 56,489 100,600 108,080 Fund Charges/Transfers 167-548000 Transfer Out ( 1,516) 0 0 9,796 9,796 0 ____________ 167-548106 Transfer Out- Special Events( 1,472) ( 147) 0 147 147 0 ____________ 167-548204 Transfer Out - Drainage 0 17,229 17,222 0 17,222 17,222 ____________ 167-548615 Transfer Out - Hist. Committe 3,109 13,863 10,535 0 10,535 10,535 ____________ TOTAL Fund Charges/Transfers 122 30,945 27,757 9,943 37,700 27,757 XXXXXXX 49 of 27549 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 24 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay 167-581010 Land Purchase 7,450 0 0 26,283 26,283 0 ____________ TOTAL Capital Outlay 7,450 0 0 26,283 26,283 0 ________________________________________________________________________________________________________________________________________ TOTAL NONDEPARTMENTAL 2,443,351 2,140,783 2,554,198 2,407,864 2,637,774 2,190,286 XXXXXXX 50 of 27550 of 275 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Public Affairs Department is responsible for establishing and maintaining internal and external communications with Schertz residents and city employees. Emphasis is placed on engaging with residents about city services, programs, and policies in a manner designed to build trust and understanding in local government. Public Affairs accomplishes this through Schertz Magazine, use of social media, advertising, production of city videos, media relations, City Headlines, and Schertz.com website. The department also captures photos/video of City events and activities, designs City marketing materials, social media/print graphics, logos, etc., and maintains the Schertz brand to ensure consistency and promote a positive public perception of the city. Public Affairs publishes Schertz Magazine monthly with 16,000 copies printed; including 15,000+ direct mailed to households in Schertz and over 500 distributed to local businesses. The magazine is the number one source of information for Schertz residents according to the past three citizen surveys. The department serves an internal audience of over 400 employees, elected and appointed officials, as well as an estimated city population of 44,000+. Operations of 311/Customer Care are maintained under the umbrella of Public Affairs. GOALS FOR FY 2023-24 Strategic Plan Emphasis • Policy Value: Essential Services o Engage with residents about city services, programs, and policies in a manner designed to build trust and understanding in local government to achieve and maintain status as the primary source of information for City government activities. Disseminate accurate and timely information to residents and the media during times of crisis incidents/emergency. • Policy Value: Attractive Community o Develop effective marketing and communication plans featuring approved branding that highlight our high quality of life and the numerous opportunities that ensure the joy and enrichment of our citizens’ lives and reflects a positive image for the City of Schertz. 51 of 275 PUBLIC AFFAIRS Project focus for FY 2023-24 • Evaluate where and how the city’s communications and engagement resources, processes, strategies and materials may need to be improved or enhanced for better community stakeholder awareness and engagement. • Review the Schertz.com website to prepare for, develop, and launch a redesigned website that will enhance resident awareness and understanding of city government activities. • Perform the 2023 Citizen Satisfaction Survey. • Coordinate, develop, and implement a comprehensive recruitment campaign in conjunction with HR and Public Safety to attract top quality talent to fill vacant positions. • ORGANIZATIONAL CHART PUBLIC AFFAIRS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Public Affairs Director 1 1 1 1 Communications Manager 1 1 1 1 Marketing and Communications Specialist 1 1 1 1 Administrative Assistant 1 1 1 0 TOTAL POSITIONS 4 4 4 3 City Manager Assistant City Manager Public Affairs Customer Relations/311 52 of 275 PUBLIC AFFAIRS PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Measures Actual Actual Estimate Budget News Items Created 158 158 107 125 Marketing Materials Produced 82 134 500 500 Number of publications/e-newsletters produced 67 67 68 69 Social Media Posts (City account) 1,080 1,080 1,497 1,550 Social Media Posts (Parks account) 386 386 724 900 2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget Schertz Magazine Ad revenue 155,537 142,893 122,500 125,000 City social media fans (Instagram/FB) 14,854 14,854 17,800 19,500 Facebook Reach (city account) 155,842 155,842 168,235 170,000 Instagram Reach (city account) 95,147 95,147 30,305 35,000 Schertz.com sessions 568,000 568,000 500,000 525,000 Percentage open rate for e-newsletter 30% 43% 45% 47% Percentage click rate for e-newsletter 3% 5% 5% 7% 2020-21 2020-21 2021-22 2022-23 Budget Actual Actual Estimate Budget Personnel $313,029 $329,938 $352,179 $377,337 Supplies 1,663 1,063 955 700 City Support Services 0 528 544 750 Operations Support 39,119 37,125 45.415 58,075 Staff Support 3,163 3,524 9,695 10,250 Professional Services 246,818 259,815 222,760 227,800 Operating Equipment 0 80 5,292 0 Total $603,792 $632,793 $636.840 $674,912 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 6.0% from the FY 2022-23 year-end estimates. The increase is caused by the anticipated wage adjustments. 53 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 25 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PUBLIC AFFAIRS ============== Personnel Services 170-511110 Regular 222,760 231,922 241,050 194,398 250,138 266,952 ____________ 170-511120 Overtime 206 554 975 665 700 1,035 ____________ 170-511210 Longevity 4,336 5,237 5,597 5,237 5,237 5,789 ____________ 170-511310 FICA - Employer 16,938 17,523 18,929 14,786 19,582 20,925 ____________ 170-511350 TMRS-Employer 37,119 39,060 40,556 31,533 40,994 45,700 ____________ 170-511410 Health-Employer 31,365 35,302 40,538 24,448 34,610 36,488 ____________ 170-511500 Workers' Compensation 305 340 439 918 918 448 ____________ TOTAL Personnel Services 313,029 329,938 348,084 271,984 352,179 377,337 Supplies 170-521000 Operating Supplies 973 364 392 243 275 0 ____________ 170-521100 Office Supplies 689 699 686 508 680 700 ____________ TOTAL Supplies 1,663 1,063 1,078 751 955 700 City Support Services 170-532800 Other Events 0 528 550 0 544 750 ____________ TOTAL City Support Services 0 528 550 0 544 750 Operations Support 170-534000 Postage 17,219 9,211 13,200 11,734 12,500 17,000 ____________ 170-534100 Advertising 7,604 6,552 8,228 7,429 8,225 10,200 ____________ 170-534200 Printing & Binding 13,801 20,823 24,350 16,582 24,000 30,000 ____________ 170-534500 Memberships - Organizations 255 340 270 210 270 375 ____________ 170-534550 Business Meetings/Networking 240 200 474 383 420 500 ____________ TOTAL Operations Support 39,119 37,125 46,522 36,338 45,415 58,075 Staff Support 170-535100 Uniforms 197 208 196 161 196 200 ____________ 170-535400 Publications 0 60 49 0 49 50 ____________ 170-535500 Training/Travel 2,734 2,970 10,350 8,422 9,000 9,500 ____________ 170-535510 Meeting Expenses 232 285 495 409 450 500 ____________ TOTAL Staff Support 3,163 3,524 11,090 8,993 9,695 10,250 Professional Services 170-541300 Other/Consl/Prof Services 24,076 28,087 29,160 13,584 26,960 30,000 ____________ 170-541305 Prof Services-Writers/Photogr 11,714 9,361 9,800 8,326 9,800 9,800 ____________ 170-541350 Magazine-Printing Services 94,369 114,042 104,400 78,474 88,000 90,000 ____________ 170-541355 Design Services 62,208 62,208 62,000 40,096 50,000 50,000 ____________ 170-541360 Magazine-Postage 54,451 46,118 49,000 42,946 48,000 48,000 ____________ TOTAL Professional Services 246,818 259,815 254,360 183,427 222,760 227,800 XXXXXXX 54 of 27554 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 26 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Operating Equipment 170-571000 Furniture & Fixtures 0 100 600 511 600 0 ____________ 170-571300 Computer & Perriph under $500 0 0 0 0 4,500 0 ____________ 170-571500 Operating Equipment 0 700 200 192 192 0 ____________ TOTAL Operating Equipment 0 800 800 703 5,292 0 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC AFFAIRS 603,792 632,793 662,484 502,196 636,840 674,912 XXXXXXX 55 of 27555 of 275 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering collaborates with Public Works, Planning and Community Development, Economic Development, Parks and Recreation, and other departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering works with Public Works and Finance to development and implement the City's Capital Improvement Programs for water, wastewater, streets, and drainage. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standards, policies, codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure – both privately and publicly constructed – follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water, wastewater, transportation, and drainage are available and arranged for fiscal sustainability. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. The TSAC is a Commission that hears citizen input, considers transportation issues, and makes recommendations to City Council regarding traffic and transportation related matters throughout the City. 56 of 275 ENGINEERING ORGANIZATIONAL CHART ENGINEERING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Engineer 1 1 1 1 Engineer 3 3 4 4 Senior Graduate Engineer 1 1 1 1 Graduate Engineer 1 1 1 1 Engineering Inspector 2 2 3 3 TOTAL POSITIONS 8 8 10 10 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Capital Improvement Projects (number active) 17 17 20 20 Capital Improvement Projects dollar value $4.8 million $4.8 million $11.5 million $12.0 million Nonresidential and Subdivision-Wide Grading and Clearing Permits Issued* 51 51 35 15 Single Family Nonresidential Grading and Clearing Permits Issued* - - 120 300 Grading and Clearing Permits Active (Average Monthly Concurrent Maximum)* 53 53 120 140 City Manager Assistant City Manager Development Engineering 57 of 275 ENGINEERING Grading and Clearing Permits Active (Concurrent Maximum)* 64 64 125 150 Grading and Clearing Permits Issued – acreage 505 505 510 500 Number of Non-Construction Plan Reviews (includes master plans, plats, site plans, etc.) 39 39 65 60 Residential Subdivision Construction – number of projects (completed projects) 4 4 6 8 Residential Subdivision Construction – dollar value of public improvements (completed projects) $6.0 million $6.0 million $13.0 million $13.5 million Commercial Subdivision Construction – number of projects (completed projects) 2 2 6 2 Commercial Subdivision Construction – dollar value of public improvements (completed projects) $4.1 million $4.1 million $2.0 million $2.0 million 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $824,117 $849,599 $1,024,905 $1,289,576 Supplies 979 1,277 1,715 2,200 City Support Services 0 1,265 0 0 Utility Services 5,212 6,286 7,900 8,000 Operation Support 93 62 12,147 150 Staff Support 6,084 8,804 12,916 20,970 Professional Services 34,465 36,885 49,000 50,000 Operating Equipment -788 119 10,990 1,000 Capital Outlay 0 0 85,479 0 Total $870,162 $904,296 $1,205,052 $1,371,896 58 of 275 ENGINEERING PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Engineering Budget increased 31.7% from the FY 2021-22 year end estimate for two new positions, inspector and engineer, and vehicle replacements. 59 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 29 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ ENGINEERING =========== Personnel Services 173-511110 Regular 578,498 603,450 760,547 559,479 717,074 886,627 ____________ 173-511120 Overtime 349 725 750 1,501 2,000 750 ____________ 173-511210 Longevity 7,483 6,114 7,421 8,827 7,141 11,941 ____________ 173-511230 Certification Allowance 2,066 3,116 2,873 2,446 3,243 14,169 ____________ 173-511310 FICA - Employer 43,131 45,230 59,000 42,071 55,804 69,841 ____________ 173-511350 TMRS-Employer 98,700 100,985 126,407 91,067 116,823 152,531 ____________ 173-511410 Health-Employer 90,849 86,644 118,229 83,938 117,239 150,534 ____________ 173-511500 Workers' Compensation 3,041 3,336 3,046 6,247 5,581 3,183 ____________ TOTAL Personnel Services 824,117 849,599 1,078,273 795,576 1,024,905 1,289,576 Supplies 173-521000 Operating Supplies 315 154 490 383 490 1,000 ____________ 173-521100 Office Supplies 575 1,083 980 234 980 1,000 ____________ 173-521300 Motor Vehicle Supplies 89 40 245 80 245 200 ____________ TOTAL Supplies 979 1,277 1,715 698 1,715 2,200 City Support Services 173-532400 Computer Fees & Licenses 0 1,265 0 0 0 0 ____________ TOTAL City Support Services 0 1,265 0 0 0 0 Utility Services 173-533500 Vehicle Fuel 5,212 6,286 7,938 5,617 7,900 8,000 ____________ TOTAL Utility Services 5,212 6,286 7,938 5,617 7,900 8,000 Operations Support 173-534000 Postage 0 31 49 36 49 50 ____________ 173-534200 Printing & Binding 93 31 98 62 98 100 ____________ 173-534800 Temp Employee Services 0 0 0 5,526 12,000 0 ____________ TOTAL Operations Support 93 62 147 5,624 12,147 150 Staff Support 173-535100 Uniforms 1,339 2,605 4,047 530 3,800 4,220 ____________ 173-535300 Memberships 1,880 2,103 2,499 2,409 2,499 2,500 ____________ 173-535400 Publications 109 500 490 0 490 3,300 ____________ 173-535500 Training/Travel 2,230 2,822 7,350 3,096 5,000 9,600 ____________ 173-535510 Meeting Expenses 294 167 627 421 627 700 ____________ 173-535600 Professional Certification 231 606 637 362 500 650 ____________ TOTAL Staff Support 6,084 8,804 15,651 6,817 12,916 20,970 XXXXXXX 60 of 27560 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 30 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 173-541100 Engineering Services 19,075 13,123 0 4,245 4,245 0 ____________ 173-541300 Other Professional Services 15,390 23,762 49,000 38,623 44,755 50,000 ____________ TOTAL Professional Services 34,465 36,885 49,000 42,868 49,000 50,000 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 173-571000 Furniture & Fixtures 387 119 5,632 0 5,500 500 ____________ 173-571300 Computer & Periphe. < $5000 ( 1,175) 0 5,490 220 5,490 500 ____________ TOTAL Operating Equipment ( 788) 119 11,122 220 10,990 1,000 Capital Outlay 173-581200 Vehicles & Access. Over $5,00 0 0 100,000 0 85,479 0 ____________ TOTAL Capital Outlay 0 0 100,000 0 85,479 0 ________________________________________________________________________________________________________________________________________ TOTAL ENGINEERING 870,162 904,296 1,263,846 857,420 1,205,052 1,371,896 XXXXXXX 61 of 27561 of 275 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Police Department provides service to approximately 32 square miles, with the City in three different counties. The police department receives thousands of calls for services annually through the communications division and dispatches for Police, Fire, Emergency Medical Service, and Animal Services. Additionally, the police department provides dispatch services for the City of Cibolo Police, Fire and Animal Services departments, and Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, and Santa Clara and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction, traffic safety, and the promotion of overall public safety. The Investigations Division investigates incidents that occurred within the City, processes crime scenes, and follows up through prosecution with the County and District Attorneys of all three counties. The Records Unit receives and prepares cases for submission to County and District Attorneys. The School Resource Program provides a visible presence on the campuses within the City; makes educational presentations to the students and staff, along with investigating crimes on campus. The Animal Services Division is responsible for the enforcement of State laws and City ordinances regarding the care and treatment of animals, rabies control, and overall public health through disease and population control. The Community Outreach Officer interacts with Homeowner Associations, provides education and crime prevention programs to the community, and oversees the Citizens Police Academy and the Citizens on Patrol. Our Crime Victim Liaison protects the rights and assists in the needs of the crime victims in Schertz, Live Oak, and Cibolo GOALS AND OBJECTIVES • Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services. • Enhance our citizens’ quality of life by promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. 62 of 275 POLICE • To increase department participation in community programs and increase citizen interest and participation in police department programs which lends to an attractive, safe community and promotes economic prosperity. • To enhance the recruitment of high quality officers/personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested with an engaged workforce. ORGANIZATIONAL CHART City Manager Executive Director Operations Police Animal Services 63 of 275 POLICE POLICE 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Chief of Police 1 1 1 1 Assistant Chief of Police 1 1 1 1 Captain 1 1 1 1 Lieutenants 4 4 4 4 Sergeants 7 7 7 15 Corporals 14 14 14 0 Officers 36 37 40 51 Administrative Assistant 2 2 2 2 Records Manager 1 1 1 1 Records Clerk 2 2 3 3 Civilian Evidence Technician 1 2 2 2 Crime Victim Liaison 1 1 1 1 Animal Services Manager 1 1 1 1 Animal Services Officer 4 4 4 4 Animal Services Kennel Tech 3 3 4 4 Communications Manager 1 1 1 1 Communications Shift Supervisor 4 4 4 4 Communications Officer 12 12 12 12 P/T Communications Officer (Irregular) 3 3 3 3 Crossing Guards (Part Time) 16 16 16 16 TOTAL POSITIONS 115 118 122 127 LAW ENFORCEMENT COMMISSIONS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Fire Dept. Law Enforcement Commission 1 1 1 1 TOTAL COMMISSIONS 1 1 1 1 64 of 275 POLICE PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Dispatch-911 Calls 26,492 29,072 31,929 31,929 Patrol-Citations/Warnings Issued 6,575 10,768 11,845 11,845 Inv-Criminal Cases Filed w/ Prosecutor 106 75 110 110 Inv-Cases Investigated per Investigator 155 160 175 175 Inv-Total Cases Cleared 110 155 170 170 Records-Total Active Alarm Permits 133 166 200 200 Records-Open Records Requests 1,667 1,571 1,780 1,780 Crime Victim Liaison-Assigned Cases 40 200 225 225 Marshals Warrants Issued 2095 1650 2100 2100 Warrants Cleared 1448 1625 1800 1800 Animal Services 1070 925 1025 1025 Animals Taken In 329 325 325 325 Adoptions 284 300 300 300 Return to Owner 152 110 215 215 Transferred Out 91 75 80 80 Wildlife Release 93 55 85 85 Euthanized 65 of 275 POLICE Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $8,793,001 $8,980,659 $9,730,589 $10,485,486 Supplies 81,817 78,178 110,330 126,526 City Support Services 32,422 33,970 36,437 34,500 Utility Services 142,160 210,811 182,282 237,600 Operations Support 11,714 15,906 15,539 17,605 Staff Support 185,170 154,914 293,312 299,692 City Assistance 49,923 73,671 73,429 66,500 Professional Services 58,082 58,241 78,632 72,808 Maintenance Services 63,918 58,968 78,230 80,005 Rental/Leasing 0 0 0 550,000 Operating Equipment 292,746 269,074 381,268 426,641 Capital Outlay 244,451 298,643 576,893 872,450 Total $9,955,402 $10,233,034 $11,556,943 $13,269,814 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 14.8% from the FY 2022-23 year-end estimates. 5 school resource officers are added to the position, but due to the difficulty in hiring police officers they are added without funding in the budget. If hired, the contract with Schertz-Cibolo-Universal City ISD will be updated and funds will be added to the budget. The increase in the budget is due to the anticipated wage adjustments, the new lease/maintenance program to replace the body cameras, in-car cameras, and the TASERs that is estimated at $550,000 per year for 5 years, and an increase in vehicle replacement due to price increases for vehicles. 66 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 32 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ POLICE ====== Personnel Services 256-511110 Regular 5,797,035 5,741,342 6,141,427 4,895,758 6,183,048 6,747,673 ____________ 256-511120 Overtime 253,306 469,617 308,986 297,324 410,000 337,045 ____________ 256-511210 Longevity 108,667 117,790 109,633 110,690 109,633 105,612 ____________ 256-511220 Clothing Allowance 71,870 67,800 63,333 56,504 72,592 61,142 ____________ 256-511230 Certification Allowance 46,778 46,488 108,791 36,125 45,000 99,187 ____________ 256-511310 FICA - Employer 475,446 467,179 501,874 396,330 504,330 548,365 ____________ 256-511350 TMRS-Employer 1,043,504 1,036,236 1,085,487 824,150 1,176,466 1,209,376 ____________ 256-511410 Health-Employer 940,831 975,476 1,161,243 840,705 1,099,520 1,260,576 ____________ 256-511500 Workers' Compensation 55,564 58,733 118,511 110,411 130,000 116,510 ____________ TOTAL Personnel Services 8,793,001 8,980,659 9,599,285 7,567,996 9,730,589 10,485,486 Supplies 256-521000 Operating Supplies 44,995 29,137 52,796 14,986 52,585 64,001 ____________ 256-521100 Office Supplies 7,009 5,545 7,350 5,878 6,787 7,500 ____________ 256-521150 Child Safety Supplies 2,497 3,583 3,112 0 3,075 5,275 ____________ 256-521200 Medical/Chem Supplies 18,258 22,761 27,636 25,879 28,296 28,350 ____________ 256-521300 Motor Veh. Supplies 9,058 17,152 19,657 19,587 19,587 21,400 ____________ TOTAL Supplies 81,817 78,178 110,550 66,330 110,330 126,526 City Support Services 256-532500 City Insurance-Commercial 32,422 33,970 33,810 36,437 36,437 34,500 ____________ TOTAL City Support Services 32,422 33,970 33,810 36,437 36,437 34,500 Utility Services 256-533200 Electric Utility Service 24,460 34,186 28,812 25,909 27,922 29,400 ____________ 256-533410 Water Utility Service 6,026 6,026 14,700 5,490 13,631 15,000 ____________ 256-533500 Vehicle Fuel 111,674 170,599 258,720 115,721 140,730 193,200 ____________ TOTAL Utility Services 142,160 210,811 302,232 147,120 182,282 237,600 Operations Support 256-534100 Advertising 400 31 4,410 1,695 3,695 4,500 ____________ 256-534200 Printing & Binding 5,109 3,043 7,526 1,276 7,344 8,605 ____________ 256-534800 Temp Staff Services 6,205 12,832 4,500 1,800 4,500 4,500 ____________ TOTAL Operations Support 11,714 15,906 16,436 4,771 15,539 17,605 Staff Support 256-535100 Uniforms 63,056 52,890 94,465 47,478 87,687 64,439 ____________ 256-535200 Awards 14 5,349 0 0 0 0 ____________ 256-535210 Employee Recognition-Morale 4,023 3,020 9,114 7,418 9,224 10,000 ____________ 256-535300 Memberships 2,824 2,115 3,528 2,369 3,773 3,815 ____________ 256-535400 Publications 264 390 260 126 126 265 ____________ 256-535500 Training/Travel 110,132 89,450 163,667 67,241 165,873 217,174 ____________ 256-535500.T-Class Training 0 0 33,440 18,401 23,000 0 ____________ 256-535510 Meeting Expenses 4,857 1,700 3,920 1,359 3,629 4,000 ____________ TOTAL Staff Support 185,170 154,914 308,394 144,393 293,312 299,692 XXXXXXX 67 of 27567 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 33 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 256-537100 Medical Services 42,247 66,205 55,272 50,341 64,000 56,400 ____________ 256-537800 Community Outreach 7,676 7,466 9,898 5,850 9,429 10,100 ____________ TOTAL City Assistance 49,923 73,671 65,170 56,191 73,429 66,500 Professional Services 256-541300 Prof Services/Consulting 54,244 53,863 70,700 41,635 70,707 65,918 ____________ 256-541310 Contract Service - Crematory 513 1,053 980 702 869 1,000 ____________ 256-541700 Microchip Service 3,325 3,325 7,629 6,391 7,056 5,890 ____________ TOTAL Professional Services 58,082 58,241 79,309 48,728 78,632 72,808 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 256-551400 Minor & Other Equip Maint 1,315 4,246 4,900 3,483 5,371 5,000 ____________ 256-551700 Abatement/Lot Cleaning 10,828 872 4,900 0 4,500 5,000 ____________ 256-551800 Other Maintenance Agreements 0 775 809 0 809 825 ____________ 256-551810 Maintenance Agr. - Radios 51,775 53,075 67,796 28,965 67,550 69,180 ____________ TOTAL Maintenance Services 63,918 58,968 78,405 32,448 78,230 80,005 Debt Service ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing 256-561200 Lease/Purchase Payments 0 0 0 0 0 550,000 ____________ TOTAL Rental/Leasing 0 0 0 0 0 550,000 Operating Equipment 256-571000 Furniture & Fixtures 5,728 13,586 13,693 4,959 9,188 10,920 ____________ 256-571200 Vehicles & Access. LESS $5,00 137,761 116,229 248,200 163,278 247,475 289,060 ____________ 256-571300 Computer & Periphe. < $5000 29,327 31,153 19,541 12,941 12,941 17,440 ____________ 256-571600 Donation-Expense 552 0 0 0 0 0 ____________ 256-571800 Equipment under $5,000 118,568 107,646 121,782 39,322 108,663 104,221 ____________ 256-571800.Operating Equipment CVE 810 460 4,900 32 3,000 5,000 ____________ TOTAL Operating Equipment 292,746 269,074 408,115 220,532 381,268 426,641 Capital Outlay 256-581200 Vehicles & Access. Over $5,00 158,300 293,253 498,139 107,006 403,979 693,000 ____________ 256-581300 Computer & Periphe. > $5,000 0 0 12,900 2,700 11,957 5,600 ____________ 256-581800 Equipment Over $5,000 86,151 5,390 241,400 151,957 160,957 173,850 ____________ TOTAL Capital Outlay 244,451 298,643 752,439 261,662 576,893 872,450 ________________________________________________________________________________________________________________________________________ TOTAL POLICE 9,955,402 10,233,034 11,754,146 8,586,608 11,556,943 13,269,814 XXXXXXX 68 of 27568 of 275 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION Schertz Fire Rescue is a full service fully paid life safety department that responds to all Fire, EMS, Technical Rescue, Hazardous Materials, any additional emergency service calls in the City of Schertz. In addition, these services are also provided to our Automatic and Mutual Aid partners of Cibolo along with the contracted areas of Guadalupe and Bexar Counties. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of State Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi-discipline specialized certifications. Schertz Fire Rescue has an active public education/fire prevention program that conducts building construction plans review, code enforcement, and fire inspections within the city. Fire and arson investigation services are maintained within the department as well as support any needs in Guadalupe County. GOALS AND OBJECTIVES • Perform comprehensive and excellent customer service • Deliver comprehensive safety services of the highest quality. o Respond to 90% of City within 5 minutes from time of dispatch. o Pre-fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. • Support and maintain a safe, healthy, well trained, and high performing work force. o Improve training opportunities and encourage involvement in specialized operations. o Build upon area-wide technical rescue, hazardous materials, and wildland strike teams. o Build and promote wellness and fitness initiatives • Provide high quality medical first responder service as part of an integrated emergency medical service. o Encourage advanced medical training and certifications. o Support emergency medical operations through interdepartmental cooperation. 69 of 275 FIRE RESCUE • Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. o Semi-Annual inspects all schools and nursing homes. o Encourage public speaking for all firefighters. o Maintain safe construction and occupancy within the city through code enforcement. • Attract and maintain a qualified and diverse workforce. o Encourage diverse applicants through career fairs and public education. o Continue to apply for staffing grants through Department of Homeland Security. • Keep up with growth needs: Facilities, Apparatus, Equipment, Personnel ORGANIZATIONAL CHART FIRE RESCUE 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Fire Chief 1 1 1 1 City Manager Fire Rescue 70 of 275 FIRE RESCUE Assistant Chief 1 1 1 1 Emergency Management Coordinator 1 1 1 1 Division Chief of Prevention (Fire Marshal) 1 1 1 1 Deputy Fire Marshal 1 1 1 1 Inspector 0 0 1 1 Division Chief of Training 0 0 1 1 Battalion Chief 4 4 3 3 Lieutenant 9 9 9 12 Fire Apparatus Operator 9 9 9 12 Firefighter 18 18 21 18 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 46 46 50 53 PERFORMANCE INDICATORS Input 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Number of Commercial Occupancies 1030 1050 1065 1100 Total staffing 46 46 50 54 Suppression staffing 39 39 42 45 Prevention staffing 2 2 3 3 Support staffing (command/training/admin) 5 5 5 5 Number of fire stations 3 3 3 3 Number of full-time engine companies 3 3 3 3 Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Number of incidents 4516 4516 4848 5187 71 of 275 FIRE RESCUE Unit Responses (# calls for all units responding to all emergencies) 5700 5700 6178 6720 Buildings preplan contacts Community Contact (citizen contact) 10000 10000 10656 11500 Fire Inspections Conducted 450 450 350 700 Plan Reviews Completed 260 260 340 400 Training Hours Provided 6144 6144 5320 6750 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Average Drive Time (Minutes) 5.70 5.70 5.70 5.65 % Drive Time < 5 Minutes 30% 30% 31% 31% % of Buildings Preplanned 100% 100% 100% 100% % Prevention Contacts 29% 29% 29% 29% Inspections per Inspector 262/233 262/233 100/250 150/300 Training Hours/Employee 205 205 220 235 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $5,703,001 $6,338,804 $6,164,965 $7,203,711 Supplies 11,647 21,950 21,312 24,412 Utility Services 86,881 121,405 116,500 132,240 Operations Support 375 2,352 4,436 4,436 Staff Support 174,585 161,975 221,490 245,174 City Assistance 21,575 9,198 40,227 30,000 Professional Services 73,052 43,634 70,000 70,000 Maintenance Services 53,861 56,863 82,950 119,743 Other Costs 6,895 66,977 50,000 10,000 Rental/Leasing 0 38,745 28,055 26,720 Operating Equipment 341,500 75,261 121,222 109,080 Capital Outlay 86,409 92,247 487,445 409,500 Total $6,559,780 $7,029,410 $7,408,602 $8,385,016 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 13.2% from the FY 2022-23 year-end estimate. This increase comes from adding 3 new captain positions, promoting 3 Firefighters to Fire Apparatus Operators (FAO) and from anticipated wage adjustments. 72 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 34 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ FIRE RESCUE =========== Personnel Services 257-511110 Regular 3,739,439 4,018,193 3,996,365 3,115,113 3,750,563 4,558,806 ____________ 257-511120 Overtime 341,523 526,827 420,793 524,390 575,000 448,925 ____________ 257-511210 Longevity 74,217 79,490 79,121 64,288 67,725 71,631 ____________ 257-511220 Clothing Allowance 13,356 13,968 14,340 10,998 13,902 13,443 ____________ 257-511230 Certification Allowance 19,705 20,595 59,298 20,100 23,525 55,439 ____________ 257-511310 FICA - Employer 308,626 337,665 347,780 268,759 338,950 391,955 ____________ 257-511350 TMRS-Employer 678,380 759,114 745,114 571,742 709,579 856,025 ____________ 257-511410 Health-Employer 496,330 549,182 651,601 450,338 629,229 706,575 ____________ 257-511500 Workers' Compensation 31,424 33,769 95,695 63,367 56,492 100,912 ____________ TOTAL Personnel Services 5,703,001 6,338,804 6,410,107 5,089,095 6,164,965 7,203,711 Supplies 257-521000 Operating Supplies 6,943 9,121 6,860 4,223 6,500 7,000 ____________ 257-521100 Office Supplies 1,739 1,948 3,332 2,419 3,332 4,000 ____________ 257-521200 Medical/Chem Supplies 2,447 9,484 10,736 1,161 9,500 10,736 ____________ 257-521300 Motor Veh. Supplies 349 276 980 920 980 1,500 ____________ 257-521600 Equip Maint Supplies 168 1,121 1,176 281 1,000 1,176 ____________ TOTAL Supplies 11,647 21,950 23,084 9,003 21,312 24,412 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services 257-533100 Gas Utility Service 5,553 5,243 6,860 3,228 4,000 6,860 ____________ 257-533200 Electric Utility Service 24,659 29,946 24,500 19,352 24,500 28,000 ____________ 257-533320 Telephone/Air Cards 2,778 494 5,880 1,012 5,500 5,880 ____________ 257-533330 Telephone/Internet 556 5,486 0 3,543 5,000 0 ____________ 257-533410 Water Utility Service 8,943 9,408 9,800 8,539 12,500 11,500 ____________ 257-533500 Vehicle Fuel 44,393 70,828 98,000 47,535 65,000 80,000 ____________ TOTAL Utility Services 86,881 121,405 145,040 83,209 116,500 132,240 Operations Support 257-534200 Printing & Binding 375 2,352 4,436 131 4,436 4,436 ____________ TOTAL Operations Support 375 2,352 4,436 131 4,436 4,436 Staff Support 257-535100 Uniforms 88,976 72,326 127,913 65,919 127,000 125,000 ____________ 257-535210 Employee Recognition-Morale 4,035 5,658 4,606 4,600 6,000 7,500 ____________ 257-535300 Memberships 1,750 1,396 3,724 1,931 2,750 3,724 ____________ 257-535400 Publications 1,969 2,966 2,450 54 2,400 2,450 ____________ 257-535500 Training/Travel 66,845 72,761 73,500 44,261 72,000 91,500 ____________ 257-535510 Meeting Expenses 3,475 2,854 2,940 2,935 3,500 5,000 ____________ 257-535600 Professional Certification 7,535 4,013 7,840 6,972 7,840 10,000 ____________ TOTAL Staff Support 174,585 161,975 222,973 126,672 221,490 245,174 XXXXXXX 73 of 27573 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 35 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 257-537800 Community Outreach 21,575 9,198 40,227 22,979 40,227 30,000 ____________ TOTAL City Assistance 21,575 9,198 40,227 22,979 40,227 30,000 Professional Services 257-541300 Other Professional Services 73,052 43,634 72,328 27,954 70,000 70,000 ____________ TOTAL Professional Services 73,052 43,634 72,328 27,954 70,000 70,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 257-551400 Minor & Other Equip Maint ( 457) 0 1,470 214 1,250 750 ____________ 257-551800 Other maintenance agreement 27,234 43,472 39,200 27,587 39,200 75,795 ____________ 257-551810 Maintenance Agr. - Radios 12,320 13,020 18,698 10,180 18,000 18,698 ____________ 257-551900 Construction 14,764 371 24,500 0 24,500 24,500 ____________ TOTAL Maintenance Services 53,861 56,863 83,868 37,981 82,950 119,743 Other Costs 257-554200 Deployment-Reimb-TIFMAS 6,895 66,977 9,800 48,439 50,000 10,000 ____________ TOTAL Other Costs 6,895 66,977 9,800 48,439 50,000 10,000 Debt Service ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing 257-561200 Lease/Purchase Payments 0 38,745 26,460 28,055 28,055 26,720 ____________ TOTAL Rental/Leasing 0 38,745 26,460 28,055 28,055 26,720 Operating Equipment 257-571000 Furniture & Fixtures 15,861 6,903 7,840 167 7,840 15,000 ____________ 257-571200 Vehicles & Access. LESS $5,00 76,281 10,645 16,990 7,548 16,500 9,800 ____________ 257-571300 Computer & Periphe. < $5000 15,961 4,059 10,182 609 10,182 7,840 ____________ 257-571310 Computer Software 11,894 4,420 7,840 1,836 3,000 7,840 ____________ 257-571400 Communication Equip LESS $500 158,950 8,561 9,800 3,678 9,800 9,800 ____________ 257-571600 Police/Fire/Medical Equipment 49,371 28,855 69,480 9,009 69,000 53,900 ____________ 257-571800 Equipment under $5,000 13,182 11,818 4,900 3,066 4,900 4,900 ____________ TOTAL Operating Equipment 341,500 75,261 127,032 25,914 121,222 109,080 Capital Outlay 257-581200 Vehicles & Access. Over $5,00 35,924 94,384 293,045 0 293,045 324,500 ____________ 257-581400 Communication Equip Over $500 163 0 95,904 5,065 95,900 55,000 ____________ 257-581600 Donation-Expense 457 ( 2,137) 1,000 0 0 0 ____________ 257-581800 Equipment Over $5,000 49,865 0 98,500 9,690 98,500 30,000 ____________ TOTAL Capital Outlay 86,409 92,247 488,449 14,755 487,445 409,500 ________________________________________________________________________________________________________________________________________ TOTAL FIRE RESCUE 6,559,780 7,029,410 7,653,804 5,514,188 7,408,602 8,385,016 XXXXXXX 74 of 27574 of 275 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and inspections for various residential and commercial construction projects. The Division is responsible for maintaining health, safety, and welfare through professional review of building plans, permits and performing inspections to ensure consistency of the City’s adopted building codes and ordinances. Staff works closely with citizens, contractors, builders, developers, and other City Departments to assist in creating an attractive and safe community. GOALS AND OBJECTIVES • Strive to provide superior customer service through courteous and professional relationships with the community. • Continue to train counter staff to interpret building code regulations with the goal to successfully guide customers through the permit and inspection process. • Promote and educate contractors and citizens on the CityView software which has streamlined the process and provides transparency on construction projects. • Continue to make website improvements to help educate the public on the permitting process, inspection process and online payment process. • Continue to provide a high level of professional services to the varied stakeholders served, including builders, developers, landowners, neighborhood groups, business owners, appointed officials and Council members, and citizens of the community. • Promote continuous staff development and cross training to improve efficiency and customer service by increasing the technical knowledge of staff. • Raise awareness of Building Safety Month through education and activities. 75 of 275 INSPECTIONS • Implement CityView Virtual Inspections which will improve the timeliness of some inspections and provide for better records. ACCOMPLISHMENTS • Successfully implemented CityView a new permitting/planning/Code Enforcement software which has improved the service to customers, transparency, and efficiency on all development projects. • Focus on training opportunities for staff. Staff attended various continuing education classes virtually related to building code regulations, the Master Exam Prep Class for Plumbing, Coaching and Teambuilding Skills for Managers and Supervisors, ADA Accessibility Training, various webinars for inspector training, and training. • Updated the website with the implementation of the CityView software related to permits, inspections, code complaints, and items related to construction projects. • Promoted the yearly program to raise awareness for Building Safety Month which included safety tips on the city social media site and an article in the Schertz Magazine as well as meet and greets at Lowe’s. • Implemented the new CityView customer portal which is a one stop shop for contractor and citizen communications for submitting permits, make payments, request online inspections. • Continued to provide flexibility in meeting types by offering in-person or virtual meetings through Microsoft Teams to continue daily business with contractors and developers. • Increased the use of the Residential Video Inspection Program which allows residents, contractors, and the city inspectors the ability to conduct virtual inspections on certain building projects. ORGANIZATIONAL CHART 76 of 275 INSPECTIONS INSPECTIONS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Dir. of Planning & Comm. Dev. 1 1 1 1 Administrative Assistant 1 1 1 1 Chief Building Official 1 1 1 1 Plans Examiner 1 1 2 2 Building Inspector 5 5 5 5 Permit Technician 2 2 3 3 Development Specialists 1 1 1 1 TOTAL POSITIONS 12 12 14 14 City Manager Duputy City Manager Planning & Community Development Planning & Zoning Inspections Neighborhood Services 77 of 275 INSPECTIONS PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget New Residential Construction 286 186 150 150 New Commercial Construction 15 23 16 16 Reroof Permits 302 533 400 400 Accessory/Temporary Building Permits 39 38 100 100 Deck/Patio Permits 105 96 190 190 Sign Permits 96 50 50 50 Other Permits 1,701 1,202 3,090 3,090 Mechanical Permits 688 566 500 500 Electric Permits 700 378 225 225 Plumbing Permits 1,122 437 750 750 Total Permit/License/Fee Revenue $1,960,572 $1,943,766 $2,571,494 $2,571,494 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Standard Inspections (i.e. framing) and Re- Inspections 12,538 10,809 13,302 12,000 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $884,169 $923,679 $1,012,201 $1,237,876 Supplies 2,548 2,116 3,228 4,560 Utility Services 5,659 6,385 6,000 7,200 Operations Support 176 31 833 850 Staff Support 20,210 20,765 45,497 49,025 Professional Services 32,988 57,900 58,000 70,000 Operating Equipment 1,202 571 10,005 900 Capital Outlay 27,381 0 43,750 0 Total $974,333 $1,011,446 $1,179,514 $1,370,411 78 of 275 INSPECTIONS PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 16.2% from the FY 2022-23 year-end estimate with the anticipated wage adjustments. 79 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 36 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ INSPECTIONS =========== Personnel Services 258-511110 Regular 609,349 629,928 735,923 562,207 691,390 847,516 ____________ 258-511120 Overtime 6,418 12,111 12,179 8,001 12,179 13,312 ____________ 258-511210 Longevity 11,506 11,692 11,710 11,888 11,888 13,075 ____________ 258-511230 Certification Allowance 1,781 2,700 2,116 2,685 2,210 2,738 ____________ 258-511310 FICA - Employer 46,519 48,098 58,249 43,155 54,902 67,021 ____________ 258-511350 TMRS-Employer 101,286 105,600 124,798 91,154 114,934 146,372 ____________ 258-511410 Health-Employer 105,488 111,534 144,722 89,454 121,327 145,728 ____________ 258-511500 Workers' Compensation 1,822 2,015 2,053 3,770 3,371 2,114 ____________ TOTAL Personnel Services 884,169 923,679 1,091,750 812,314 1,012,201 1,237,876 Supplies 258-521000 Operating Supplies 569 813 1,274 874 1,274 1,000 ____________ 258-521100 Office Supplies 1,034 820 582 343 582 2,400 ____________ 258-521300 Motor Vehicle Supplies 322 241 882 99 882 660 ____________ 258-521600 Equip Maint Supplies 623 242 490 475 490 500 ____________ TOTAL Supplies 2,548 2,116 3,228 1,791 3,228 4,560 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services 258-533500 Vehicle Fuel 5,659 6,385 8,232 5,830 6,000 7,200 ____________ TOTAL Utility Services 5,659 6,385 8,232 5,830 6,000 7,200 Operations Support 258-534200 Printing & Binding 176 31 833 217 833 850 ____________ TOTAL Operations Support 176 31 833 217 833 850 Staff Support 258-535100 Uniforms 5,279 4,675 8,722 3,142 8,722 11,000 ____________ 258-535300 Memberships 285 280 750 50 750 725 ____________ 258-535400 Publications 2,225 2,128 2,352 599 2,352 2,400 ____________ 258-535500 Training/Travel Staff 7,965 9,718 26,935 10,662 26,935 33,000 ____________ 258-535510 Meeting Expenses 799 1,868 1,862 859 1,862 1,900 ____________ 258-535600 Professional Certification 3,657 2,096 4,876 1,598 4,876 0 ____________ TOTAL Staff Support 20,210 20,764 45,497 16,910 45,497 49,025 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ XXXXXXX 80 of 27580 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 37 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 258-541300 Other Consl/Prof Services 32,988 57,900 68,600 4,950 58,000 70,000 ____________ TOTAL Professional Services 32,988 57,900 68,600 4,950 58,000 70,000 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 258-571000 Furniture & Fixtures 1,202 571 6,407 7,005 7,005 900 ____________ 258-571300 Computer & Periphe. < $5,000 0 0 3,000 300 3,000 0 ____________ TOTAL Operating Equipment 1,202 571 9,407 7,305 10,005 900 Capital Outlay 258-581200 Vehicles & Access. Over $5,00 27,381 0 43,750 0 43,750 0 ____________ TOTAL Capital Outlay 27,381 0 43,750 0 43,750 0 ________________________________________________________________________________________________________________________________________ TOTAL INSPECTIONS 974,332 1,011,446 1,271,297 849,316 1,179,514 1,370,411 XXXXXXX 81 of 27581 of 275 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 259 Neighborhood Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Neighborhood Services Division works with the community to engage, educate, protect and promote the health, safety and keep Schertz a beautiful place to live. The Division is committed to providing outstanding service in order to help revitalize and enhance the community by performing inspections and providing services to create a sense of community and by promoting regular maintenance on residential and commercial properties. The Neighborhood Services Division – Environmental Health focuses on inspection services to promote public health and uses health safety best practices to ensure compliance with state and local health codes to include, but not limited to, food establishments, all public and semi-public aquatic facilities, and responds to complaints and concerns. GOALS AND OBJECTIVES • Build a sense of community by closing gaps between needs and resources. • Help increase a feeling of safety through proactive property maintenance inspections. • Fostering collaborative partnerships between neighbors through our Good Neighbor Program and practices. • Encourage and improve property maintenance in residential and commercial areas through proactive engagement. • Build additional service programs to support the community. • Work hand-in-hand with community stakeholders to increase and maintain a high quality of life by increasing our property maintenance program. • Provide and seek interdepartmental assistance to support the community needs working alongside Planning, Building Inspections, Public Works, Parks, Police and Library. • Seek grants to support community programs. 82 of 275 NEIGHBORHOOD SERVICES • Continue to work on promoting division programs through social media, community events and attending HOA meetings. ACCOMPLISHMENTS • Successfully worked with the Love Where You Live volunteers to help over 160 residents to remediate code violations. • Worked with Public Affairs to brand the Division and post programs on social media including reels and testimonial videos. • Attended public events such as Healthy Home event and Moving on Main to help build relationships with the community. • Connected residents with community resources for a major home repair. • Increased division presence in the community earning trust and improving our accessibility to support residents in property maintenance projects. • Created a community tool shed with the assistance of SACADA grant which added to the tool shed inventory. • Coordinated the Cibolo Creek Clean up event with other jurisdictions on removing over 20 tons of trash and debris from the watershed within our community. • Created the Graffiti Abatement Program (GAP) to address the increase of graffiti in our city. • Continue to collaborate with city departments on events to ensure the health and safety of food vendors and promote the Neighborhood Services Department. ORGANIZATIONAL CHART 83 of 275 NEIGHBORHOOD SERVICES NEIGHBORHOOD SERVICES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Neighborhood Services Manager 1 1 1 1 Neighborhood Services Specialists 0 0 1 1 Code Enforcement Officer 3 3 3 3 Sanitarian 1 1 1 1 TOTAL POSITIONS 5 5 6 6 City Manager Deputy City Manager Planning & Community Development Planning & Zoning Inspections Neighborhood Services 84 of 275 NEIGHBORHOOD SERVICES PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Code Enforcement Cases NA 3,002 3,400 3,800 Other Permit (food/foster/pool) NA 215 215 230 Health Inspections NA 265 280 290 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel NA $326,231 $371,966 $444,238 Supplies NA 4,568 9,289 9,950 Utility Services NA 4,853 6,000 6,500 Operations Support NA 31 1,500 1,700 Staff Support NA 14,051 29,061 33,100 Professional Services NA 0 1,225 2,450 Maintenance Services NA 9,025 24,700 30,000 Operating Equipment NA 1,159 6,456 450 Capital Outlay NA 0 76,000 0 Total NA $359,918 $526,197 $528,388 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 0.4% from the FY 2022-23 year-end estimate. Fewer capital purchases almost offset the anticipated wage adjustments. 85 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 38 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NEIGHBORHOOD SERVICES ===================== Personnel Services 259-511110 Regular 0 229,018 249,371 219,716 258,228 305,443 ____________ 259-511120 Overtime 0 2,535 6,910 4,399 6,910 7,778 ____________ 259-511210 Longevity 0 1,480 1,886 2,145 2,145 1,896 ____________ 259-511220 Clothing Allowance 0 1,469 0 0 0 0 ____________ 259-511230 Certification Allowance 0 2,025 1,445 1,775 1,950 1,445 ____________ 259-511310 FICA - Employer 0 17,387 20,280 16,807 20,596 24,173 ____________ 259-511350 TMRS-Employer 0 41,502 43,450 34,888 43,118 52,794 ____________ 259-511410 Health-Employer 0 29,506 43,891 28,626 36,827 49,677 ____________ 259-511500 Worker' Compensation 0 1,310 970 2,192 2,192 1,032 ____________ TOTAL Personnel Services 0 326,231 368,203 310,546 371,966 444,238 Supplies 259-521000 Operating Supplies 0 1,027 873 589 1,023 1,300 ____________ 259-521040 Operating Supplies-Creek Clea 0 0 5,375 4,746 5,375 5,500 ____________ 259-521100 Office Supplies 0 976 930 152 980 1,200 ____________ 259-521300 Motor Vehicle Supplies 0 447 1,176 57 1,176 850 ____________ 259-521600 Equip Maint Supplies 0 2,118 735 385 735 1,100 ____________ TOTAL Supplies 0 4,568 9,089 5,929 9,289 9,950 Utility Services 259-533500 Vehicle Fuel 0 4,853 8,624 3,801 6,000 6,500 ____________ TOTAL Utility Services 0 4,853 8,624 3,801 6,000 6,500 Operations Support 259-534200 Printing & Binding 0 31 3,351 93 1,500 1,700 ____________ TOTAL Operations Support 0 31 3,351 93 1,500 1,700 Staff Support 259-535100 Uniforms 0 5,053 6,076 3,310 6,076 7,300 ____________ 259-535300 Memberships 0 275 441 400 441 1,100 ____________ 259-535400 Publications 0 0 980 248 980 1,200 ____________ 259-535500 Training/Travel 0 6,818 16,319 10,008 18,719 22,500 ____________ 259-535510 Meeting Expenses 0 947 980 421 980 1,000 ____________ 259-535600 Professional Certification 0 958 1,865 553 1,865 0 ____________ TOTAL Staff Support 0 14,051 26,661 14,940 29,061 33,100 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ XXXXXXX 86 of 27586 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 39 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 259-541300 Other Consl/Prof Services 0 0 2,450 0 1,225 2,450 ____________ TOTAL Professional Services 0 0 2,450 0 1,225 2,450 Maintenance Services 259-551700 Abatement/Lot Cleaning 0 9,025 14,700 2,214 14,700 15,000 ____________ 259-551750 Abatement-Graffiti 0 0 10,000 7,367 10,000 15,000 ____________ TOTAL Maintenance Services 0 9,025 24,700 9,581 24,700 30,000 Operating Equipment 259-571000 Furniture & Fixtures < $5,000 0 285 2,869 2,922 2,922 450 ____________ 259-571300 Computer & Periphe. < $5,000 0 0 3,550 3,534 3,534 0 ____________ 259-571800 Equipment Less $5,000 0 874 0 0 0 0 ____________ TOTAL Operating Equipment 0 1,159 6,419 6,456 6,456 450 Capital Outlay 259-581200 Vehicles & Access. Over $5,00 0 0 76,000 0 76,000 0 ____________ TOTAL Capital Outlay 0 0 76,000 0 76,000 0 ________________________________________________________________________________________________________________________________________ TOTAL NEIGHBORHOOD SERVICES 0 359,918 525,496 351,347 526,197 528,388 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC SAFETY 17,489,515 18,633,808 21,204,743 15,301,459 20,671,256 23,553,629 XXXXXXX 87 of 27587 of 275 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Street Division provides high quality essential services in design, construction, inspection, and renovation of streets to provide safe and sustainable transportation infrastructure. The Streets division’s service-oriented focus is to offer innovative customer service while being fiscally sustainable, the division evaluates affordable and efficient options for providing street maintenance service, including support for community service opportunities. GOALS AND OBJECTIVES • Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. • Plan, design, construct, inspect, operate, and maintain traffic functions including traffic control devices, crosswalk signals, street resurfacing and rehabilitation, streetlights, street signs, street sweeping and street pavement markings. • Emphasize safety to reduce preventable accidents. • Provide proactive services such as traffic counts and speed information on specific streets as requested to improve community traffic conditions and safety. • Develop and execute a systems management approach to street maintenance plans, pothole patching, crack sealing, and sidewalk repair/construction. 88 of 275 PUBLIC WORKS-STREETS ORGANIZATIONAL CHART STREETS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director 1 1 1 1 Assistant Director 1 1 1 0 Streets/Drainage Manager 1 1 1 1 Street Superintendent 1 1 1 1 Street Supervisor 1 1 1 1 Street Worker II 5 5 5 5 Street Worker I 7 7 7 7 Traffic Signal & Sign Technician 2 2 2 2 TOTAL POSITIONS 17 17 17 16 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Street Sweeping hours 2173 1624 1900 1900 Number of signs produced 1207 1100 1100 1250 Quantity of asphalt purchased (tons) 482 1565 500 1600 Special projects (Hours) 1433 692 700 750 City Manager Deputy City Manager Public Works Streets Water & Sewer Drainage 89 of 275 PUBLIC WORKS-STREETS Street centerline miles 165 172 180 185 Efficiency 2020-21 Actual 2020-21 Actual 2021-22 Estimate 2023-24 Budget Annual cost to operate street sweepers (operators and fuel) 120,500 120,500 125,000 135,000 Cost per ton of asphalt 45 45 65 75 Approved daily budget expenditures for operation 5,583 5,583 8,165 9,630 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Hours spent on roadway maintenance 3788 4757 2400 5000 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $815,232 $815,232 $1,012,792 $1,107,287 Supplies 100,222 100,222 157,950 178,850 City Support 133 133 6,000 5,880 Utility Services 188,189 188,189 195,000 196,000 Staff Support 18,944 18,944 22,200 22,050 Professional Services 12,495 12,495 16,000 30,380 Maintenance Services 213,778 213,778 485,500 725,790 Rental/Leasing 2,612 2,612 5,000 4,900 Operating Equipment 30,581 30,581 6,000 6,370 Capital Outlay 31,623 31,623 160,975 310,000 Total $1,413,809 $1,413,809 $2,067,417 $2,587,507 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 25.2% from the FY 2022-23 year-end estimate. Personnel increases with anticipated wage adjustments while staff has engaged contractors to resurface streets for the next year. Also being purchased is a asphalt lay down machine and a new truck. 90 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 40 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ STREETS ======= Personnel Services 359-511110 Regular 513,176 619,433 712,687 505,044 615,450 757,045 ____________ 359-511120 Overtime 15,870 16,292 18,192 13,694 18,192 18,717 ____________ 359-511210 Longevity 12,628 18,070 18,628 19,979 18,341 14,068 ____________ 359-511230 Certification Allowance 1,985 3,116 2,873 2,416 2,835 1,724 ____________ 359-511310 FICA - Employer 40,486 48,988 56,290 40,770 50,094 59,273 ____________ 359-511350 TMRS-Employer 90,140 107,865 123,059 83,625 104,869 132,016 ____________ 359-511410 Health-Employer 119,622 130,197 152,310 101,643 137,108 167,787 ____________ 359-511500 Workers' Compensation 21,325 23,541 23,248 44,047 39,381 22,596 ____________ TOTAL Personnel Services 815,232 967,503 1,107,287 811,218 986,270 1,173,226 Supplies 359-521000 Operating Supplies 3,791 3,650 3,675 1,673 3,675 3,900 ____________ 359-521050 Operating Supplies-Sign 27,714 47,361 58,800 22,665 58,800 85,000 ____________ 359-521052 Operating Supplies-Dept Sign 0 4,991 9,800 1,310 9,800 10,780 ____________ 359-521055 Operating Supplies-StreetMain 65,470 66,131 88,200 62,478 88,200 105,750 ____________ 359-521100 Office Supplies 179 818 3,675 1,843 3,675 3,675 ____________ 359-521200 Medical/Chem Supplies 1,980 1,725 4,900 2,964 4,900 6,900 ____________ 359-521300 Motor Veh. Supplies 1,087 2,557 9,800 4,689 9,800 10,000 ____________ TOTAL Supplies 100,222 127,233 178,850 97,621 178,850 226,005 City Support Services 359-532800 EMPLOYEE APPRECIATION EVENTS 133 3,772 5,880 2,305 5,880 6,500 ____________ TOTAL City Support Services 133 3,772 5,880 2,305 5,880 6,500 Utility Services 359-533200 Electric Utility Service 149,738 174,545 137,200 126,263 175,000 192,500 ____________ 359-533410 Water Utility Service 144 0 0 0 0 0 ____________ 359-533500 Vehicle Fuel 38,307 56,267 58,800 34,637 58,800 60,000 ____________ TOTAL Utility Services 188,189 230,811 196,000 160,900 233,800 252,500 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 359-535100 Uniforms 12,447 12,841 14,210 7,349 14,210 11,400 ____________ 359-535500 Training/Travel 5,279 10,736 7,840 5,550 7,840 10,500 ____________ 359-535510 Meeting Expenses 1,141 414 0 0 0 500 ____________ 359-535600 Professional Certification 77 0 0 0 0 0 ____________ TOTAL Staff Support 18,944 23,991 22,050 12,898 22,050 22,400 XXXXXXX 91 of 27591 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 41 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 359-541310 Contractual Services 12,495 49,232 30,380 2,535 30,380 30,380 ____________ TOTAL Professional Services 12,495 49,232 30,380 2,535 30,380 30,380 Maintenance Services 359-551400 Minor & Other Equip Maint 316 0 490 47 490 1,250 ____________ 359-551600 Outsourced Street Maintenance 213,462 238,256 642,000 502 642,000 650,000 ____________ 359-551650 Sidewalk Maintenance 0 85,928 83,300 19,680 83,300 90,000 ____________ TOTAL Maintenance Services 213,778 324,184 725,790 20,229 725,790 741,250 Debt Service ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing 359-561100 Rental-Equipment 2,612 4,285 4,900 848 4,900 6,000 ____________ TOTAL Rental/Leasing 2,612 4,285 4,900 848 4,900 6,000 Operating Equipment 359-571000 Furniture & Fixtures 236 112 1,470 0 1,470 2,000 ____________ 359-571200 Vehicles & Access under $5,00 1,190 0 0 0 0 0 ____________ 359-571750 Street Crossing Minor Imprvmn 22,517 28,337 0 12,415 12,415 0 ____________ 359-571800 Equipment under $5,000 6,638 7,098 4,900 1,611 4,900 4,900 ____________ TOTAL Operating Equipment 30,581 35,547 6,370 14,026 18,785 6,900 Capital Outlay 359-581200 Vehicles & Access. Over $5,00 31,623 0 51,250 0 75,000 0 ____________ 359-581800 Equipment Over $5,000 0 160,045 258,750 275,245 280,000 255,000 ____________ TOTAL Capital Outlay 31,623 160,045 310,000 275,245 355,000 255,000 ________________________________________________________________________________________________________________________________________ TOTAL STREETS 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC ENVIRONMENT 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161 XXXXXXX 92 of 27592 of 275 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 438 acres of park land, to include the maintenance of municipal facilities, creek ways, swimming pools, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed maintenance contracts, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community-wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, community surveys, and community meetings. It plans and implements over 50 special events, recreation programs, and parades. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special Events Fund. In addition, the Director oversees and manages the contracts with the YMCA of Greater San Antonio for the staffing and programming of the Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center, and the outdoor pool at Pickrell Park. GOALS AND OBJECTIVES • Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. • Implement the on-going Parks and Open Space Master Plan recommendations and priorities to keep pace with the needs of an expanding community. • Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities, and municipal buildings. • Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high-quality parks and recreational facilities, swimming pools, and senior center. 93 of 275 PARKS, RECREATION AND COMMUNITY SERVICES • Continue to expand our internal, recreation services program through our Music & Movies in the Park series, restructuring of our established special events, and introduction of more adult-oriented sports opportunities. • Continue to expand our nature park educational opportunities through more organized, structured site tours and programming accomplished through partnerships with the Friends of Crescent Bend Nature Park, members of the local birding community, and the local school district (SCUCISD). ORGANIZATIONAL CHART PARKS, RECREATION & COMMUNITY SERVICES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director of Parks, Recreation & Community Services 1 1 1 1 Administrative Assistant 1 1 1 1 Recreation Coordinator 0 0 1 1 Parks Manager 1 1 1 1 Park Maintenance Crew Supervisor 1 1 1 1 Park Maintenance Technician I 5 5 8 8 Park Worker I, Part Time 1 1 1 1 Seasonal Park Workers 1 1 1 1 Recreation Manager 1 1 1 1 Recreation Specialist 1 1 1 1 TOTAL POSITIONS 13 13 17 17 City Manager Assistant City Manager Development Parks, Recreation, and Community Services Pools Event Facilities 94 of 275 PARKS, RECREATION AND COMMUNITY SERVICES PERFORMANCE INDICATORS Workload/Outputs 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Total Acres of Park Land Managed 425.31 425.31 438.97 438.97 Total Acres of City Campuses Managed 36.03 36.03 36.03 36.03 Total Acres of Land Managed Per FTE 76.89 76.89 79.17 79.17 Total Miles of Trails Managed 25 25 25 25.6 Special Events, Programs & Parades 50 49 81 100 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Acres of Contractual Mowing 119.40 123.09 123.09 123.09 Acres of Athletic Association Maintenance 70.02 70.02 70.02 70.02 Hours of Volunteer Service 800 500 543 500 Hours of Athletic Association Service 1,200 1,200 1,200 1,200 Effectiveness 2020-21 Actual 2021-22 actual 2022-23 Estimate 2023-24 Budget Cost Benefit for Athletic Association Field Maintenance $550,000 $550,000 $550,000 $550,000 Cost Benefit for Volunteer Hours $12,000 $12,000 $12,000 $12,000 Special Event Attendance 15,000 23,000 25,847 26,000 Program Participants 370 370 859 1,000 League Participants 320 320 461 500 Youth Sports Registrations (BVYA & SYSA) 3,800 3,800 3,800 3,800 Budget 2020-21 Actual 2020-21 Actual 2021-22 Estimate 2022-23 Budget Personnel $669,997 $729,138 $986,615 $1,112,260 Supplies 122,154 98,309 122,268 94,680 City Support Services 153,879 167,763 194,664 194,300 Utility Services 260,988 246,900 250,880 276,000 Operations Support 1,049 1,044 980 1,000 95 of 275 PARKS, RECREATION AND COMMUNITY SERVICES Staff Support 15,958 18,938 23,638 25,819 Professional Services 146,145 149,267 214,107 194,987 Maintenance Services 76,649 12,985 13,785 17,400 Rental/Leasing 10,038 7,007 9,800 10,000 Operating Equipment 52,345 33,792 72,715 73,015 Capital Outlay 152,667 128,377 478,154 385,000 Total $1,661,869 $1,593,522 $2,367,606 $2,384,461 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 0.7% from the FY 2022-23 year-end estimate. Personnel increases from the anticipated wage adjustment is mostly offset by fewer park improvements with the completion of existing projects. 96 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 42 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PARKS ===== Personnel Services 460-511110 Regular 440,047 478,242 632,489 520,795 645,083 718,635 ____________ 460-511120 Overtime 19,562 22,929 26,866 21,200 26,000 28,495 ____________ 460-511210 Longevity 3,208 5,140 2,318 3,560 3,560 3,662 ____________ 460-511230 Certification Allowance 4,337 6,243 4,740 4,039 4,133 6,291 ____________ 460-511310 FICA - Employer 34,462 37,932 50,973 40,771 51,926 57,905 ____________ 460-511350 TMRS-Employer 74,854 83,669 106,803 83,826 108,706 123,776 ____________ 460-511410 Health-Employer 88,767 89,582 143,450 100,199 138,173 165,332 ____________ 460-511500 Workers' Compensation 4,760 5,400 8,173 10,076 9,034 8,164 ____________ TOTAL Personnel Services 669,997 729,138 975,812 784,466 986,615 1,112,260 Supplies 460-521000 Operating Supplies 34,029 33,037 32,095 29,612 41,000 34,000 ____________ 460-521100 Office Supplies 2,038 2,078 1,470 2,241 2,500 3,000 ____________ 460-521200 Medical/Chem Supplies 3,254 6,194 4,018 3,638 4,018 6,500 ____________ 460-521300 Motor Vehicle Supplies 532 1,381 490 1,061 1,380 1,500 ____________ 460-521310 Landscaping Supplies-Parks 38,610 21,887 18,130 18,311 18,130 26,180 ____________ 460-521315 Landscaping Supplies-Campus 32,273 28,328 22,050 14,855 22,050 14,000 ____________ 460-521400 Plumbing Supplies 11,208 5,007 32,700 4,845 32,700 9,000 ____________ 460-521610 Building Maintenance Supplies 211 397 490 302 490 500 ____________ TOTAL Supplies 122,154 98,309 111,443 74,865 122,268 94,680 City Support Services 460-532601 Holidazzle 54,351 34,137 34,300 35,435 35,435 36,000 ____________ 460-532604 4th of July Jubilee 47,254 42,445 34,300 33,694 45,000 45,000 ____________ 460-532619 Schertz Young Leaders 2,142 7,411 9,800 6,832 6,699 10,000 ____________ 460-532620 Sweetheart Scholarships 4,000 4,500 4,410 2,094 8,500 3,000 ____________ 460-532626 Other Events 25,370 65,872 76,578 70,490 78,000 78,000 ____________ 460-532629 MOVING ON MAIN 13,964 10,519 11,760 11,920 12,030 12,300 ____________ 460-532800 Music, Movies in the Park 6,798 2,880 9,800 5,102 9,000 10,000 ____________ TOTAL City Support Services 153,879 167,763 180,948 165,567 194,664 194,300 Utility Services 460-533200 Electric Utility Service 74,419 86,562 74,480 62,354 74,480 76,000 ____________ 460-533410 Water Utility Service 174,257 137,702 156,800 135,889 156,800 175,000 ____________ 460-533500 Vehicle Fuel 12,312 22,637 19,600 15,689 19,600 25,000 ____________ TOTAL Utility Services 260,988 246,900 250,880 213,932 250,880 276,000 Operations Support 460-534100 Advertising 927 831 980 705 980 1,000 ____________ 460-534800 Temporary Empl. Services 123 213 980 0 0 0 ____________ TOTAL Operations Support 1,049 1,044 1,960 705 980 1,000 XXXXXXX 97 of 27597 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 43 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Staff Support 460-535100 Uniforms 7,519 6,983 7,051 7,304 7,304 9,565 ____________ 460-535300 Memberships 1,864 1,913 1,593 2,023 2,023 1,632 ____________ 460-535500 Training/Travel 5,401 9,003 9,800 12,811 12,811 13,122 ____________ 460-535510 Meeting Expenses 1,175 1,039 833 1,422 1,500 1,500 ____________ TOTAL Staff Support 15,958 18,938 19,277 23,561 23,638 25,819 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 460-541300 Other Consl/Prof Services 26,913 11,606 5,880 22,694 25,000 5,880 ____________ 460-541310 Contract Services 119,233 137,661 189,107 37,683 189,107 189,107 ____________ TOTAL Professional Services 146,145 149,267 194,987 60,377 214,107 194,987 Maintenance Services 460-551100 Building Maintenance 14,443 2,366 2,450 2,330 2,450 2,500 ____________ 460-551400 Minor & Other Equip Maint 7,373 4,674 4,900 4,965 4,965 5,000 ____________ 460-551600 Street Maintenance Materials 51,183 0 0 0 0 0 ____________ 460-551618 Veteran's Memorial Maint. 3,650 3,199 3,920 2,904 3,920 7,400 ____________ 460-551710 Landscaping 0 2,746 2,450 2,071 2,450 2,500 ____________ TOTAL Maintenance Services 76,649 12,985 13,720 12,270 13,785 17,400 Rental/Leasing 460-561100 Rental-Equipment 10,038 7,007 9,800 7,236 9,800 10,000 ____________ TOTAL Rental/Leasing 10,038 7,007 9,800 7,236 9,800 10,000 Operating Equipment 460-571700 Improvements under $5,000 39,194 24,368 58,015 44,696 58,015 58,015 ____________ 460-571800 Equipment under $5,000 13,151 9,425 14,700 6,228 14,700 15,000 ____________ TOTAL Operating Equipment 52,345 33,792 72,715 50,924 72,715 73,015 Capital Outlay 460-581200 Vehicles & Access. Over $5,00 0 0 87,500 29,990 87,500 120,000 ____________ 460-581700 Improvements Over $5,000 141,028 118,347 376,115 48,071 375,115 250,000 ____________ 460-581800 Equipment Over $5,000 11,639 10,030 17,000 15,539 15,539 15,000 ____________ TOTAL Capital Outlay 152,667 128,377 480,615 93,600 478,154 385,000 ________________________________________________________________________________________________________________________________________ TOTAL PARKS 1,661,869 1,593,522 2,312,157 1,487,503 2,367,606 2,384,461 XXXXXXX 98 of 27598 of 275 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatics Center. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. GOALS AND OBJECTIVES • Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. • Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. • Incorporate management oversight of the Schertz Aquatics Center in order to expand the availability of recreational and health/well-being programming and provide year-round access to same. ORGANIZATIONAL CHART 99 of 275 POOL PERFORMANCE INDICATORS Workload/Outputs 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue per year Outdoor Pools $28,275 $25,000 $25,000 $28,500 Days open per year Outdoor Pools 72 72 72 72 Daily Admissions Pickrell Pool $21,545 $22,024 $22,024 $22,000 Total Attendance Pickrell Pool 9,736 11,651 11,651 11,000 Season Pool Pass Sales $6,730 $6,495 $6,495 $4,000 Total Attendance Schertz Aquatics Ctr 78,000 78,000 78,000 78,000 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Cost per resident for Pool Operations $14.25 $14.25 $14.25 $13.16 (Includes Schertz Aquatics Center Budget 2020-21 Actual 2021-22 Actual 2021-22 Estimate 2022-23 Budget Supplies $23,107 $27,389 $27,350 $27,000 Utility Services 22,616 24,788 24,700 25,500 Maintenance Services 490,950 537,096 542,052 542,052 Total $536,674 $589,274 $594,102 $594,552 PROGRAM JUSTIFICATION AND ANALYSIS City Manager Assistant City Manager Development Parks, Recreation, and Community Services Pools Event Facilities 100 of 275 POOL The FY 2023-24 Budget will remain at the same level with no change in operations. 101 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 44 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ SWIM POOL ========= Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Supplies 463-521000 Operating Supplies 3,806 5,491 4,410 4,198 4,410 5,000 ____________ 463-521200 Chem/Med/Lab Supplies 17,459 20,092 17,640 6,629 20,000 19,000 ____________ 463-521600 Equip Maint Supplies 1,842 1,805 2,940 649 2,940 3,000 ____________ TOTAL Supplies 23,107 27,389 24,990 11,476 27,350 27,000 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services 463-533200 Electric Utility Service 14,916 17,093 9,800 9,777 17,000 18,000 ____________ 463-533410 Water Utility Service 7,701 7,695 6,370 5,636 7,700 7,500 ____________ TOTAL Utility Services 22,616 24,788 16,170 15,413 24,700 25,500 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 463-551100 Building Maintenance ( 2) 0 0 0 0 0 ____________ 463-551400 Minor & Other Equip Maint 9,418 7,289 9,800 5,385 9,800 9,800 ____________ 463-551700 Contract Maintenance 481,534 529,807 529,864 284,983 532,252 532,252 ____________ TOTAL Maintenance Services 490,950 537,096 539,664 290,368 542,052 542,052 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL SWIM POOL 536,674 589,274 580,824 317,257 594,102 594,552 XXXXXXX 102 of 275102 of 275 DEPARTMENT: PARKS AND RECREATION DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Parks and Recreation, Event Facilities provides a place where guests can celebrate life events such as social or cultural activities. The Event Facilities are centrally located in Schertz for businesses and other organizations to hold meetings, training, and/or other specialized events. This department handles all aspects of event rental, and in cooperation with other department’s plans, coordinates and executes each event from start to finish (initial deposit to event feedback). GOALS AND OBJECTIVES • Promotes community involvement by attracting public events such as fundraisers, tradeshows/conventions, and performing arts events. • Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events. • Promotes relationships with surrounding cities, businesses, organizations, and citizens by offering audio/video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements. ORGANIZATIONAL CHART 103 of 275 EVENT FACILITIES EVENT FACILITIES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Civic Center Manager 1 1 1 1 Civic and Community Centers Coordinator 1 1 1 1 Event Attendant 2 2 4 4 P/T Event Attendant 2 2 1 1 TOTAL POSITIONS 6 6 7 7 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Number of events booked 837 808 1020 1100 Number of events cancelled 128 137 200 150 Number of facility tours 250 300 300 300 Number of web inquiries answered 126 209 300 150 City Manager Assistant City Manager Parks & Recreation Pools Event Facilities 104 of 275 EVENT FACILITIES 2020-21 2021-22 2022-23 2023-24 Efficiency Actual Actual Estimate Budget Revenue 198.771 422,262 390.000 300,000 Comp’d Value 55,000 123,000 38,000 30,000 2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget Tradeshows/conventions 9 11 15 17 Customer satisfaction Rating 95% 95% 90% 100% 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel Services $216,037 $320,975 $397,610 $421,581 Supplies 5,606 4,361 4,236 4,410 Utility Services 40,363 47,276 63,394 65,779 Operations Support 30,114 2,789 20,000 6,650 Staff Support 2,362 2,894 5,139 5,191 Professional Services 907 0 0 0 Maintenance Services 5,641 4,173 2,450 2,450 Operating Equipment 6,745 12,532 10,780 10,780 Total $307,775 $395,000 $503,609 $576,841 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 14.5% from the FY 2022-23 year-end estimate for the anticipated wage adjustments. 105 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 45 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ EVENT FACILITIES ================ Personnel Services 464-511110 Regular 155,721 222,924 261,922 225,592 277,239 291,357 ____________ 464-511120 Overtime 790 5,585 5,558 4,375 5,558 5,884 ____________ 464-511210 Longevity 3,467 3,979 6,301 7,033 6,571 6,472 ____________ 464-511230 Certification Allowance 0 0 0 50 0 0 ____________ 464-511310 FICA - Employer 12,178 17,430 20,926 17,909 22,137 23,215 ____________ 464-511350 TMRS-Employer 24,664 37,836 44,834 44,056 46,342 50,701 ____________ 464-511410 Health-Employer 18,940 32,929 37,030 28,578 39,275 39,882 ____________ 464-511500 Workers' Compensation 277 291 4,012 548 488 4,070 ____________ TOTAL Personnel Services 216,037 320,975 380,583 328,142 397,610 421,581 Supplies 464-521000 Operating Supplies 4,814 3,419 3,136 1,313 3,136 3,136 ____________ 464-521050 Ancillary Products 166 375 490 435 450 490 ____________ 464-521100 Office Supplies 626 567 784 550 650 784 ____________ TOTAL Supplies 5,606 4,361 4,410 2,298 4,236 4,410 Utility Services 464-533100 Gas Utility Service 696 1,209 1,058 999 1,394 1,058 ____________ 464-533200 Electric Utility Service 32,673 40,169 39,200 44,620 50,000 55,000 ____________ 464-533410 Water Utility Service 6,429 4,800 6,860 7,552 11,000 8,721 ____________ 464-533500 Vehicle Fuel 565 1,099 1,470 763 1,000 1,000 ____________ TOTAL Utility Services 40,363 47,276 48,588 53,935 63,394 65,779 Operations Support 464-534100 Advertising 989 1,409 3,920 0 1,000 1,000 ____________ 464-534200 Printing & Binding 1,527 182 1,470 31 500 500 ____________ 464-534550 Business Meetings/Networking 0 0 108 0 500 150 ____________ 464-534800 Temporary Empl. Services 27,599 1,199 9,800 14,953 18,000 5,000 ____________ TOTAL Operations Support 30,114 2,789 15,298 14,984 20,000 6,650 Staff Support 464-535100 Uniforms 462 1,039 1,470 1,782 1,800 1,500 ____________ 464-535300 Memberships 243 249 270 294 294 500 ____________ 464-535500 Training/Travel 1,478 1,450 2,891 391 2,800 2,891 ____________ 464-535510 Meeting Expenses 179 156 245 168 245 300 ____________ TOTAL Staff Support 2,362 2,894 4,876 2,635 5,139 5,191 Professional Services 464-541300 Professional Services 907 0 0 0 0 0 ____________ TOTAL Professional Services 907 0 0 0 0 0 XXXXXXX 106 of 275106 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 46 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services 464-551800 Other Maintenance Agreements 5,641 4,173 2,450 0 2,450 2,450 ____________ TOTAL Maintenance Services 5,641 4,173 2,450 0 2,450 2,450 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 464-571000 Furniture and Fixtures < $500 1,014 1,682 980 281 980 980 ____________ 464-571401 Audio/Visual Equipment 264 0 0 0 0 0 ____________ 464-571500 Operating Equipment <$5,000 5,467 10,849 9,800 3,843 9,800 9,800 ____________ TOTAL Operating Equipment 6,745 12,532 10,780 4,124 10,780 10,780 Capital Outlay 464-581200 Vehicles & Access. Over $5,00 0 0 0 0 0 60,000 ____________ TOTAL Capital Outlay 0 0 0 0 0 60,000 ________________________________________________________________________________________________________________________________________ TOTAL EVENT FACILITIES 307,775 395,000 466,985 406,118 503,609 576,841 XXXXXXX 107 of 275107 of 275 DEPARTMENT: 665 LIBRARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Public Library: • Supports life-long learning, literacy and recreation by developing and maintaining a wide variety of library materials in print, audiovisual and digital formats for users of all ages; • Encourages the love of reading and learning by providing story time, special event programs, and various other literacy-based programs for infants, children and teens; • Enriches the lives of adults by providing instructional and recreational programming in high-interest areas such as Internet usage, computer software, e- readers and other personal digital devices, health and fitness, financial planning, crafts, and book clubs; • Provides public access to technology including computers, the Internet, wi-fi and printers, as well as to online employment, business and educational resources; • Provides answers and information to telephone, email, online chat, and in-person queries; • Provides meeting and study space to individuals and community groups; • Provides community outreach for underserved local residents through special programs, and • Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in PLAN (Partners Library Action Network), a non-profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by Texas residents. The library’s primary service area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County. 2023-24 GOALS • Every year the library pursues the following goals: o Improve the collection and acceptable items-to-customer ratio by adding titles in a variety of formats. Focus will continue to be on collections with high turnover rates, e.g., bestsellers, DVDs, graphic novels, beginning readers, etc., with an additional focus in FY24 on providing new types of circulating items, e.g., games, activity kits, and read-along audiobooks. 108 of 275 LIBRARY o Weed the collection according to schedule in order to enhance and update collections. o Review and update policies and procedures with an eye toward providing excellent customer-focused service, inclusion, and efficiency in service delivery. • Specific goals for FY23-24: o Complete full implementation of in-house laptop circulation program. o Upgrade catalog search station hardware. o Purchase additional mobile hot spots to expand hot spot circulation program. o Replace classroom all-in-one computers with new laptops. o Add additional fitness and wellness classes to the adult programming schedule. o Add additional literacy-based and/or STEAM programs for youth and teens to the youth programming schedule. o Add additional ESL courses throughout the year. o Continue working on the home-bound initiative with Neighborhood Services. o Establish a core collection of circulating Experience Kits for adults and youth. o Work with IT to research and install a public address system to ensure a smoother deployment of emergency preparedness procedures. o Purchase an interactive computer table to engage youth in educational, multi-player games. o Improve web site navigation and organization for increased engagement and a better user experience. 2022-23 HIGHLIGHTS AND ACCOMPLISHMENTS Received Texas Municipal Library Directors 2022 Achievement in Excellence Award for demonstrating consistent excellence and outstanding contributions to public library services within our community. Out of 518 Texas public libraries, only 73 received this award. Operations and Collections • Added approximately 9,000 new and replacement items to library’s physical collections and withdrew more than 3,000 dated, worn, lost and damaged items from library’s physical collections. • Became an Affiliate Library with Family Search for genealogy research. • Established new core collection of 200 Read-Along audiobooks for children. • Transitioned in-house use board game collection to a circulating collection. 109 of 275 LIBRARY • Completed upgrade of PC reservation system to CloudNine for more streamlined patron and guest access to public computers. • Re-established circulating mobile hot spot program. • Added Weiss Financial to our electronic resources. Programming Programming in FY23 saw a complete return to in-person programming. • More than 7,600 people attended 334 programs in the first half of FY2023, a 34% increase in attendance over the same timeframe in FY22. Programs included weekly story times, outreach events, health programs, STEM and game programs, genealogy presentations, retirement planning presentations, book clubs, craft sessions, poetry programs, seasonal reading programs, tech help, and tech demonstration programs. • Tech Help by Appointment program implemented June 2023. • Began offering weekly math and reading tutoring with the support of certified teacher volunteers. • Created a revised/simpler summer reading program for Schertz Area Sr. Center and Forest Ridge Assisted Living Community • Offered 2 8-week sessions of ESL classes. • Added strength training and Mindfulness Meditation programs to adult wellness programming. • Implemented passive programming called Spice Up Your Life kits that contain a small amount of the monthly spice, three recipes, and information about the spice. Outreach and Partnerships • Continued to partner with the Texas State Library to provide service as a Texas Talking Books Program Demo Library. • Continued to place a bi-weekly rotating children’s book collection in the memory care unit of the Legacy at Forest Ridge Retirement Community. • Continued to partner with SCUCISD for various programs and activities including Family Night literacy programs, school visits, a program for ALE students, SCUC’s Special Education Resource Fair, the district’s Bilingual/ESL/LOTE program to provide a family event at the library with over 250 people in attendance. The library also hosts on-the-job training students weekly from Clemens HS. • Continued partnerships and event participation with other City departments, including Movin’ on Main and the Library’s Discovery Garden with Parks & Rec; a Hygiene Kit Drive with Neighborhood Services; participation in PD’s homeless intervention committee; tech and reading programs and a Large Print collection at the Schertz Sr. Center; and HR’s Health & Wellness Fair to promote library resources and services to city employees. 110 of 275 LIBRARY • Partnered with various organizations to provide programming and services to the community including TexasRxCard for discount medications cards; National Alliance on Mental Illness for programs, workshops and support groups; AACOG; Texas Medicare Solutions for Medicare programs; Texas Dispute Resolution Center (TDRC) for free legal advice clinics; South Texas Blood and Tissue for a blood drive; Native Plant Society for gardening program; and YMCA for Story & Swim, Story & Song, and holiday programs. • Offered 2 8-week parenting workshops in partnership with Boysville and offered monthly Baby & Me story time at Boysville for teen moms in foster care. • Offered a 6-week afterschool coding program in partnership with iCode Cibolo. • Offered a Zoom presentation for a Classical Conversations Homeschool Class on internet searching and library databases. • Partnered with a local dialysis dietician to offer educational programming on self-care management for prevention of chronic kidney disease. • Partnered with the Legacy at Forest Ridge on our 1st Adopt a Grandparent for the Holidays program. ORGANIZATION CHART LIBRARY 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Library Director 1 1 1 1 Librarian 3 3 3 3 Library Technician 2 2 2 2 Library Assistant 3 3 3 3 Library Assistant (20 hours) 7 7 9 9 Library Assistant (10 hours) 2 4 2 2 City Manager Assistant City Manager Library 111 of 275 LIBRARY Programming Specialist (20 hours) 1 1 2 2 Library Page (10 hours) 2 0 0 0 Temp Part-time Library Clerk (Unfunded) 0 0 1 1 TOTAL POSITIONS 21 21 23 23 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Input Actual Actual Estimate Budget Service population (determined by TSLAC) 116,207 121,698 121,698 125,000 Total Staffing FTE 14.0 14.0 15.0 15.0 Circulation Staffing FTE 9.0 9.0 9.5 9.5 Total Operating Budget $1,040,278 $1,144,684 $1,288,728 $1,386,218 Total Materials Collection 149,956 155,715 160,000 166,000 Registered Borrowers 30,291 29,612 30,000 30,000 Materials Budget $125,472 $129,952 $157,000 $166,000 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Circulation per Capita 2.42 2.95 2.96 2.90 Library Visits per Capita 0.79 1.29 1.58 1.56 Program Attendance per Capita 0.02 0.03 0.12 0.12 Collection Turnover Rate 1.88 2.31 2.25 2.19 Total Circulation 281,659 359,425 360,000 363,000 Total Library Visits 91,291 157,428 192,000 195,000 Total Program Attendance 2020-21 2021-22 2022-23 2023-24 Efficiency Actual Actual Estimate Budget Cost per Person Served $8.95 $9.41 $10.59 $ Cost per Circulation $3.63 $3.18 $3.58 $ Circulation per Circulation FTE 31,295 39,936 37,895 38,211 2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget Percentage of Service Population With Library Cards 26.07% 24.33% 24.65% 24.00% Materials Expenditures per Capita $1.08 $1.07 $1.29 $1.16 112 of 275 LIBRARY Materials Expenditures as a Percentage of Operating Budget (striving for 15% min.) 12.06% 11.35% 12.18% 12.0% Items per Capita (striving to meet 1.53 items per capita standard) 1.29 1.28 1.31 1.33 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel Services $847,827 $911,988 $991,044 $1,101,378 Supplies 11,347 11,205 18,500 22,500 Utility Services 48,117 63,622 61,600 64,000 Operations Support 2,168 4,808 3,700 5,700 Staff Support 3.655 6,249 7,150 15,740 Professional Services 1,656 2,129 2,194 2,300 Operating Equipment 125,508 144,682 189,540 174,600 Capital Outlay 0 0 15,000 0 Total $1,040,278 $1,144,684 $1,288,728 $1,386,218 PROGRAM JUSTIFICATION AND ANALYSIS The Library FY 2023-24 Budget increases 7.6% from the FY 2022-23 year-end estimate with the anticipated wage increase. Library materials budget increases $15,000 and is offset in FY 2023-24 by fewer furniture replacements. 113 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 48 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ LIBRARY ======= Personnel Services 665-511110 Regular 590,588 643,373 702,528 563,504 691,863 786,060 ____________ 665-511120 Overtime 288 293 1,053 528 800 1,053 ____________ 665-511210 Longevity 14,401 16,817 17,404 18,067 17,664 18,180 ____________ 665-511230 Certification Allowance 1,463 2,310 2,471 2,161 2,580 2,471 ____________ 665-511310 FICA - Employer 44,426 48,770 55,288 43,542 54,537 61,735 ____________ 665-511350 TMRS-Employer 94,463 100,723 109,556 85,524 114,172 125,385 ____________ 665-511410 Health-Employer 101,393 98,795 103,786 79,443 107,910 104,801 ____________ 665-511500 Workers' Compensation 805 908 1,633 1,694 1,518 1,693 ____________ TOTAL Personnel Services 847,827 911,988 993,719 794,463 991,044 1,101,378 Supplies 665-521000 Operating Supplies 8,930 9,587 15,190 8,987 15,500 19,500 ____________ 665-521100 Office Supplies 2,417 1,617 2,940 1,710 3,000 3,000 ____________ TOTAL Supplies 11,347 11,205 18,130 10,697 18,500 22,500 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services 665-533100 Gas Utility Service 2,942 2,552 2,940 2,688 2,600 3,000 ____________ 665-533200 Electric Utility Service 33,309 45,398 37,240 32,696 38,000 40,000 ____________ 665-533410 Water Utility Service 11,866 15,672 20,580 14,912 21,000 21,000 ____________ TOTAL Utility Services 48,117 63,622 60,760 50,296 61,600 64,000 Operations Support 665-534000 Postage 1,916 2,542 2,940 1,984 2,600 3,000 ____________ 665-534200 Printing & Binding 252 2,267 1,078 740 1,100 2,700 ____________ TOTAL Operations Support 2,168 4,808 4,018 2,724 3,700 5,700 Staff Support 665-535100 Uniforms 429 21 392 0 100 440 ____________ 665-535200 Awards 0 172 294 159 200 300 ____________ 665-535300 Memberships 1,557 1,336 1,357 1,393 1,550 2,000 ____________ 665-535500 Training/Travel 1,567 4,700 5,537 4,308 5,000 12,700 ____________ 665-535510 Meeting Expenses 103 20 294 249 300 300 ____________ TOTAL Staff Support 3,655 6,249 7,874 6,109 7,150 15,740 Professional Services 665-541365 Courier/Delivery Services 1,656 2,129 2,254 0 2,194 2,300 ____________ TOTAL Professional Services 1,656 2,129 2,254 0 2,194 2,300 XXXXXXX 114 of 275114 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 49 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 665-571000 Furniture & Fixtures < $5,000 0 14,730 26,460 1,783 27,000 3,600 ____________ 665-571400 Library Materials 125,472 129,952 154,780 115,348 157,540 166,000 ____________ 665-571600 Donation-Expense 36 0 9,800 1,257 5,000 5,000 ____________ TOTAL Operating Equipment 125,508 144,682 191,040 118,388 189,540 174,600 Capital Outlay 665-581400 Library Materials Over $5,000 0 0 15,000 0 15,000 0 ____________ TOTAL Capital Outlay 0 0 15,000 0 15,000 0 ________________________________________________________________________________________________________________________________________ TOTAL LIBRARY 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218 ________________________________________________________________________________________________________________________________________ TOTAL CULTURAL 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218 XXXXXXX 115 of 275115 of 275 DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating and securing the City’s information assets. These assets form the foundation upon which many of the City’s core operations depend. Therefore, this foundation must be reliable, resilient and responsive. To meet these expectations, the department focuses daily on customer service, education and planning. The IT department increases the business return on technology investments by creating and managing hardware and software through dedicated planning and alignment. IT is also dedicated to ensuring a great end user experience by designing, implementing, managing and continually improving our processes. IT is also tasked to protect the organization and its ability to perform its mission. We accomplish this through a comprehensive security program, managing our data, ensuring efficiency, effectiveness and compliancy. We also strive to deploy programs designed to engage our staff and citizens in easy and convenient ways. The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision-making process. ORGANIZATIONAL CHART City Manager Deputy City Manager Internal Services Information Technology Facility Services Fleet Services 116 of 275 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Internal Service Director 0 0 0 1 Director 1 1 1 1 Administrative Assistant 1 1 1 1 Senior Systems Administrator 1 1 1 1 Senior Computer Support Engineer 1 1 1 1 Customer Services Technician I 3 3 3 3 Public Safety Administrator 1 1 1 1 Public Safety Technician 0 0 2 2 GIS Administrator 1 1 1 1 GIS Specialist 1 1 2 2 TOTAL POSITIONS 10 10 13 13 Workload 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Average Annual Work Orders Completed 2,550 3,084 3,200 3,200 Average Monthly Hours to Complete Work Orders 1.25 1.5 1.25 1.25 Total Projects 45 62 67 67 Average Monthly Project Hours 620 620 750 750 Total Emails Received 1,122,550 1,116,600 1,239,530 1,239,530 Total Sent Good Email 452,550 454,875 475,000 475,000 Total Teams Meetings 1,675 1,452 1,575 1,575 Total Teams Interoffice Chats 14,500 23,450 25,000 25,000 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget % Work Orders Completed 0-1 Day 46% 46% 45% 55% % Work Orders Completed 2-3 Days 8% 8% 12% 15% % Work Orders Completed 4-6 Days 11% 11% 11% 10% % Work Orders Completed 7-10 Days 7% 7% 9% 5% %Work Orders Completed >11 Days 28% 28% 23% 15% Average Number of Days to Work Orders 117 of 275 INFORMATION TECHNOLOGY % Time on GIS Specific Projects 52% 52% 53% 55% % Time on GIS Customer Assistance 8% 8% 9% 17% % Time on Training/Conferences 0% 0% 8% 8% % Time on Non-Department Projects 20% 20% 16% 8% % Time on Administrative Overhead 20% 20% 14% 12% Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $847,553 $952,715 $1,056,238 $1,165,654 Supplies 4,351 7,620 8,624 8,800 City Support Services 863,873 998,888 1,133,254 1,218,525 Utility Services 318,226 367,727 399,699 422,000 Staff Support 22,059 43,207 87,941 66,100 Professional Services 118,813 1,406 14,900 15,000 Maintenance Services 9,948 9,639 14,700 3,800 Rental/Leasing 3,477 3,346 3,577 0 Operating Equipment 302,387 268,886 273,808 293,500 Capital Outlay 26,889 0 68,050 162,000 Total $2,517,577 $2,653,434 $3,060,791 $3,355,379 PROGRAM JUSTIFICATION AND ANALYSIS The Information Technology FY 2023-24 Budget increases 9.6% from the FY 2022-23 year-end estimate. The increase is due to the anticipated wage adjustments, contractual software increases, and new server purchases for police officers’ virtual terminals. 118 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 52 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ INFORMATION TECHNOLOGY ====================== Personnel Services 853-511110 Regular 571,869 631,166 740,579 592,019 716,745 787,825 ____________ 853-511120 Overtime 42,071 44,901 38,173 38,874 39,000 40,004 ____________ 853-511210 Longevity 9,389 8,414 9,889 10,347 9,639 9,243 ____________ 853-511230 Certificate Allowance 0 600 747 150 0 0 ____________ 853-511310 FICA - Employer 46,173 50,263 60,356 47,737 58,552 64,006 ____________ 853-511350 TMRS-Employer 101,812 122,700 129,312 89,118 122,576 139,788 ____________ 853-511410 Health-Employer 75,140 93,460 129,422 79,386 107,700 123,430 ____________ 853-511500 Workers' Compensation 1,100 1,211 1,387 2,267 2,026 1,358 ____________ TOTAL Personnel Services 847,553 952,715 1,109,865 859,898 1,056,238 1,165,654 Supplies 853-521100 Office Supplies 2,174 4,136 5,891 3,474 3,430 3,700 ____________ 853-521300 Motor Vehicle Supplies 365 13 539 11 539 400 ____________ 853-521600 Equip Maint Supplies 1,812 3,471 4,655 2,277 4,655 4,700 ____________ TOTAL Supplies 4,351 7,620 11,085 5,762 8,624 8,800 City Support Services 853-532300 Computer Consulting 8,780 0 9,800 4,130 4,000 5,000 ____________ 853-532350 Software Maintenance 0 0 50,000 15,257 50,000 0 ____________ 853-532355 Software Maint-City Wide 483,520 513,111 550,298 432,717 550,298 662,000 ____________ 853-532360 Software Maint-Dept Specific 337,022 475,277 509,219 333,424 520,000 546,525 ____________ 853-532400 Computer Fees & Licenses 34,552 10,500 8,956 7,494 8,956 5,000 ____________ TOTAL City Support Services 863,873 998,888 1,128,274 793,022 1,133,254 1,218,525 Utility Services 853-533300 Telephone/Land Line 40,258 59,095 54,194 56,888 65,000 70,000 ____________ 853-533310 Telephone/Cell Phones 93,249 106,965 92,153 91,373 120,000 125,000 ____________ 853-533320 Telephone/Air Cards 92,388 100,306 82,670 75,143 101,000 101,000 ____________ 853-533330 Telephone/Internet 91,671 100,563 112,899 72,828 112,899 125,000 ____________ 853-533500 Vehicle Fuel 660 798 980 701 800 1,000 ____________ TOTAL Utility Services 318,226 367,727 342,896 296,933 399,699 422,000 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 853-535100 Uniforms 541 1,351 1,470 1,173 2,100 2,700 ____________ 853-535300 Memberships 340 165 490 467 467 1,400 ____________ 853-535500 Training/Travel 21,178 41,691 85,374 40,234 85,374 62,000 ____________ TOTAL Staff Support 22,059 43,207 87,334 41,874 87,941 66,100 XXXXXXX 119 of 275119 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 53 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 853-541300 Other Consl/Prof Services 118,813 1,406 4,900 3,664 4,900 15,000 ____________ 853-541800 IT Services-Web Design/Maint 0 0 21,070 7,938 10,000 0 ____________ TOTAL Professional Services 118,813 1,406 25,970 11,602 14,900 15,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 853-551300 Computer Maintenance 9,948 9,639 14,700 12,083 14,700 0 ____________ 853-551800 Other Maintenance Agreements 0 0 0 0 0 3,800 ____________ TOTAL Maintenance Services 9,948 9,639 14,700 12,083 14,700 3,800 Rental/Leasing 853-561200 Lease/Purchase Payments 3,477 3,346 3,577 1,295 3,577 0 ____________ TOTAL Rental/Leasing 3,477 3,346 3,577 1,295 3,577 0 Operating Equipment 853-571000 Furniture & Fixtures 0 1,163 3,637 1,832 1,176 1,500 ____________ 853-571300 Computer & Periphe. < $5000 282,527 229,095 222,533 84,359 222,533 237,000 ____________ 853-571401 Communication Equip LESS $500 19,860 38,628 36,799 4,565 36,799 40,000 ____________ 853-571800 Equipment under $5,000 0 0 13,300 14,041 13,300 15,000 ____________ TOTAL Operating Equipment 302,387 268,886 276,269 104,798 273,808 293,500 Capital Outlay 853-581200 Vehicles & Access. > $5000 26,889 0 0 0 0 0 ____________ 853-581300 Computer & Periphe. > $5000 0 0 42,550 22,007 42,550 162,000 ____________ 853-581800 Equipment Over $5,000 0 0 20,578 20,578 25,500 0 ____________ TOTAL Capital Outlay 26,889 0 63,128 42,584 68,050 162,000 ________________________________________________________________________________________________________________________________________ TOTAL INFORMATION TECHNOLOGY 2,517,577 2,653,434 3,063,098 2,169,850 3,060,791 3,355,379 XXXXXXX 120 of 275120 of 275 DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, and policy administration. GOALS AND OBJECTIVES • Deliver HR services, programs, and communications that add value for our prospective employees and current employees. • Compete for top talent with effective recruitment strategies and an efficient recruitment processes. • Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate. • Support the talent development of our employees through professional and career development. • Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints. • Ensure our compensation and performance management processes are designed and executed to align and maximize our people’s performance with the goals of the organization. 121 of 275 HUMAN RESOURCES ORGANIZATIONAL CHART HUMAN RESOURCES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director 1 1 1 1 HR Manger 1 1 1 1 Senior Generalist 1 1 1 1 Generalist 1 1 1 1 Human Resources Assistant 1 1 1 1 TOTAL POSITIONS 5 5 5 5 City Manager Assistant City Manager Human Resources Purchaseing & Asset Management 122 of 275 HUMAN RESOURCES PERFORMANCE INDICATORS Workload/Output Measures 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Total No. of Employees (Avg.) 430 430 430 460 # Full Time Employees (Avg.) 395 395 380 410 Job Announcements Posted 84 84 110 110 # Applications received 5,288 5,288 5,000 1000 - 3,216 ADP `19 # Full Time Positions Filled 77 77 80 80 # Part Time Positions Filled 11 11 10 10 # Total Turnover 88 88 85 80 # Full Time Turnover 81 81 75 80 # Part Time Turnover 7 7 10 10 # Retirements 6 6 10 12 # FMLA Claims 37 37 40 17 (or request - 30) # General Training Courses 15 15 15 15 # of tuition reimbursements 24 24 20 20 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $451,403 $443,644 $521,222 $576,770 Supplies 1,055 1,197 828 3,860 Human Services 159,426 156,973 156,129 179,850 Operations Support 4,018 3,298 6,209 22,450 Staff Support 33,547 26,374 48,712 51,950 City Assistance 16,430 18,958 17,500 15,000 Professional Services 0 4,126 520 4,500 Operating Equipment 513 0 490 500 Total $666,392 $654,569 $751,611 $854,880 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 13.7% from the FY 2022-23 year-end estimate from the anticipated wage increases and adding $20,000 in unused employee wellness program funds from FY 2022-23 for future use. 123 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 54 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ HUMAN RESOURCES =============== Personnel Services 866-511110 Regular 317,331 297,549 341,027 293,123 363,212 386,498 ____________ 866-511120 Overtime 139 481 299 459 299 337 ____________ 866-511210 Longevity 4,851 4,872 5,482 5,482 5,482 6,142 ____________ 866-511230 Certificate Allowance 1,820 3,015 1,743 2,565 2,990 2,863 ____________ 866-511310 FICA - Employer 24,118 22,630 26,646 22,398 28,457 30,262 ____________ 866-511350 TMRS-Employer 53,000 50,480 57,089 46,749 59,573 66,091 ____________ 866-511410 Health-Employer 41,257 49,289 57,183 44,265 60,418 63,927 ____________ 866-511500 Workers' Compensation 430 473 620 885 791 650 ____________ 866-511600 Unemployment Compensation 8,457 14,855 20,000 0 0 20,000 ____________ TOTAL Personnel Services 451,403 443,644 510,089 415,926 521,222 576,770 Supplies 866-521000 Operating Supplies 517 500 3,160 129 142 3,160 ____________ 866-521100 Office Supplies 537 697 686 530 686 700 ____________ TOTAL Supplies 1,055 1,197 3,846 659 828 3,860 Human Services 866-531100 Pre-employment Check 2,843 2,598 2,450 3,993 4,000 3,000 ____________ 866-531150 Interview Expenses 0 1,831 2,450 49 1,500 2,450 ____________ 866-531160 COBRA FSA/HSA Adm Services 6,019 6,090 5,880 7,252 8,438 8,400 ____________ 866-531170 Broker Services 81,250 75,000 73,500 62,500 75,000 75,000 ____________ 866-531200 Medical Co-pay 1,646 2,330 2,940 540 411 3,000 ____________ 866-531300 Employee Assistance 9,320 9,421 9,408 7,608 10,030 10,000 ____________ 866-531400 Tuition Reimbursement 24,197 15,264 17,640 18,955 17,640 18,000 ____________ 866-531500 Employee Wellness Program 20,993 8,116 40,180 15,633 20,000 40,000 ____________ 866-531600 Training Classes 13,159 36,323 19,110 13,990 19,110 20,000 ____________ TOTAL Human Services 159,426 156,973 173,558 130,519 156,129 179,850 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 866-534100 Advertising 2,631 1,938 19,450 3,158 3,878 19,450 ____________ 866-534200 Printing & Binding 1,386 1,360 2,940 1,360 2,331 3,000 ____________ TOTAL Operations Support 4,018 3,298 22,390 4,518 6,209 22,450 Staff Support 866-535100 Uniforms 373 360 490 270 490 500 ____________ 866-535210 Employee Recognition-Morale 28,417 24,363 27,587 32,329 39,772 40,000 ____________ 866-535300 Memberships 2,498 1,217 2,450 1,130 2,450 2,450 ____________ 866-535500 Training/Travel 2,258 433 7,840 5,301 6,000 8,000 ____________ 866-535510 Meeting Expenses 0 0 0 0 0 1,000 ____________ TOTAL Staff Support 33,547 26,374 38,367 39,029 48,712 51,950 XXXXXXX 124 of 275124 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 55 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 866-537100 Medical Services 16,430 18,958 14,700 16,684 17,500 15,000 ____________ TOTAL City Assistance 16,430 18,958 14,700 16,684 17,500 15,000 Professional Services 866-541300 Other Consl/Prof Services 0 4,126 4,900 520 520 4,500 ____________ TOTAL Professional Services 0 4,126 4,900 520 520 4,500 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 866-571000 Furniture & Fixtures 513 0 490 81 490 500 ____________ TOTAL Operating Equipment 513 0 490 81 490 500 ________________________________________________________________________________________________________________________________________ TOTAL HUMAN RESOURCES 666,392 654,569 768,340 607,936 751,611 854,880 XXXXXXX 125 of 275125 of 275 DEPARTMENT: 868 FINANCE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, prepare 1099s, and prepare monthly bank reconciliations. Maintain and process payroll for all city employees. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Adopt and update an Investment Policy and strategy annually that follows the Public Funds Investment Act that outlines oversight of investment funds and states the types of investments the city can use. Manage debt service and fixed assets annually. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. Perform financial forecasting to make better, more informed operational decisions. The Finance Director also oversees the Utility Billing and Municipal Court Divisions. GOALS AND OBJECTIVES • Provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies so they have the information they need to make operational decisions to keep the city financially sustainable. Reports should be delivered within 30 days of the prior month end. • Work with departments and key stakeholders to adapt and refine policies and procedures to best utilize new financial software coming in FY 2023-24. The goal will be to increase the effectiveness and efficiency of all financial related operations in the city as a systemwide approach. • Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 36th consecutive year. • Improve the 5 year budgeting and forecasting plan for operations and debt management. These tools help maintain the fiscal sustainability of the City. 126 of 275 FINANCE ORGANIZATIONAL CHART ACCOUNTING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Finance Director 1 1 1 1 Assistant Director 1 1 1 1 Senior Accountant 1 1 1 0 Financial Analyst 1 1 1 1 Accountant 1 1 1 2 Senior AP Specialist 1 1 1 1 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 7 7 7 7 City Manager Assistant City Manager Finance Billing Office Municipal Court 127 of 275 FINANCE PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Accounts payable checks 6,039 6,039 6,200 6,500 Number of Purchase Orders Processed 7,322 7,322 10,000 10,500 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative 36 36 38 39 Quarterly Financials completed within 30 days 0 0 1 0 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $641,054 $668,782 $719,010 $733,269 Supplies 3,125 2,621 2,646 2,700 Staff Support 3,384 4,347 3,583 4,160 Professional Services 38,884 52,312 50,550 52,500 Operating Equipment 586 280 1,188 300 Total $687,033 $728,341 $776,977 $792,929 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 2.1% from the FY 2022-23 year-end estimate. The anticipated wage increases are partially offset by reclassifying the vacant Senior Accountant position as an Accountant. 128 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 56 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ FINANCE ======= Personnel Services 868-511110 Regular 441,045 456,877 472,828 392,852 486,336 498,174 ____________ 868-511120 Overtime 2,965 1,596 924 1,731 1,800 936 ____________ 868-511210 Longevity 10,770 12,117 12,746 14,070 12,776 11,207 ____________ 868-511230 Certification Allowance 1,701 2,430 2,528 2,090 2,340 2,528 ____________ 868-511310 FICA - Employer 33,586 34,558 37,369 30,182 38,499 39,196 ____________ 868-511350 TMRS-Employer 74,547 77,749 80,063 64,680 80,596 85,604 ____________ 868-511410 Health-Employer 75,842 82,785 92,037 68,835 95,542 94,783 ____________ 868-511500 Workers' Compensation 600 670 868 1,252 1,121 841 ____________ TOTAL Personnel Services 641,054 668,782 699,363 575,692 719,010 733,269 Supplies 868-521000 Operating Supplies 2,142 1,961 1,960 1,322 1,960 2,000 ____________ 868-521100 Office Supplies 984 660 686 627 686 700 ____________ TOTAL Supplies 3,125 2,621 2,646 1,949 2,646 2,700 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 868-535100 Uniforms 465 354 401 401 401 0 ____________ 868-535300 Memberships 1,240 1,010 1,035 240 1,010 1,160 ____________ 868-535500 Training/Travel 1,679 2,983 2,619 2,172 2,172 3,000 ____________ TOTAL Staff Support 3,384 4,347 4,055 2,813 3,583 4,160 Professional Services 868-541300 Other Consl/Prof Services 16,349 26,727 17,640 13,729 20,000 22,000 ____________ 868-541400 Auditor/Accounting Service 19,500 22,000 26,950 10,000 26,950 26,500 ____________ 868-541650 Investment Management Fee 3,035 3,586 3,626 3,003 3,600 4,000 ____________ TOTAL Professional Services 38,884 52,312 48,216 26,732 50,550 52,500 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 868-571000 Furniture & Fixtures 250 280 1,188 1,188 1,188 300 ____________ 868-571200 Office Equipment 336 0 0 0 0 0 ____________ TOTAL Operating Equipment 586 280 1,188 1,188 1,188 300 ________________________________________________________________________________________________________________________________________ TOTAL FINANCE 687,033 728,341 755,468 608,373 776,977 792,929 XXXXXXX 129 of 275129 of 275 DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Purchasing Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Real Property Acquisitions, Risk Management, Worker’s Compensation, Property Insurance, and Safety functions for the City. Purchasing manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, fleet vehicle registration and titles, and Real Property acquisitions. The department is also responsible for the City’s Risk Management and Safety program. It Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. GOALS AND OBJECTIVES • Maintain the highest levels of ethical practices for all department functions. • All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. • Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. • Use supply contracts and co-ops in order to improve delivery time of particular items and to take advantage of quantity discounts. • Maintain a professional relationship with all City departments and vendors insuring open communication. • Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. • Program and oversee Purchasing training for employees to ensure compliance with City Policy, State and Local Purchasing Legislation 130 of 275 PURCHASING & ASSET MANAGEMENT • Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. • Manage the real property acquisition process to include routing of offers for property purchases, and overseeing the offer to closing processes. • Manage procedures for Capital and Fixed asset inventory and accountability and conduct physical surveys of City property. • Manage disposal and auction activities for surplus, excess, and damaged City property. • Manage insurance and Workers Compensation claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. • Program and oversee safety training for employees to minimize accidents and incidents and mitigate risk. Develop and Maintain the City Safety Policy. ORGANIZATIONAL CHART City Manager Assistant City Manager Human Resources Purchaseing & Asset Management 131 of 275 PURCHASING & ASSET MANAGEMENT PURCHASING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Purchasing Manager 1 1 1 1 Purchasing Specialist 1 1 1 1 Risk & Safety Specialist 1 1 1 1 TOTAL POSITIONS 3 3 3 3 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Bids and Proposals Drafted 44 24 20 30 Bids and Proposals Responses 127 57 38 100 Contracts Reviewed 211 97 75 100 Meetings with Vendors 42 22 20 30 Research Requests 135 71 45 100 Workers Comp Claims Processed 84 144 39 100 Accident and Incident Investigated 309 217 150 200 Training Classes Held 6 16 20 20 Vehicles Processed (Titles, Gas Cards, Plates) 422 247 150 300 Fixed Asset Modifications 350 163 150 175 GovDeals Items Processed 148 98 65 75 GovDeals Total Sales $333,459.74 $25,186.52 $100,000.00 $10,000.00 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $235,535 $260,776 $283,081 $297,911 Supplies 559 1,615 3,720 4,140 City Support Services 378 498 0 0 Utility Services 0 0 800 0 Operating Support 3,757 5,535 6,990 7,600 Staff Support 4,885 6,826 9,436 14,825 City Assistance 1,342 2,108 646 1,490 Operating Equipment 1,457 500 3,700 2,500 Total $247,913 $277,858 $308,373 $328,466 132 of 275 PURCHASING & ASSET MANAGEMENT PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget reflects an increase of 6.5% from the FY 2022-23 year- end estimate to account for training related to new staff certifications and anticipated wage increases. 133 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 57 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PURCHASING & ASSET MGT ====================== Personnel Services 872-511110 Regular 171,990 185,530 188,467 154,594 193,595 202,403 ____________ 872-511120 Overtime 238 173 0 48 75 72 ____________ 872-511210 Longevity 4,010 4,418 4,826 5,451 5,034 3,285 ____________ 872-511230 Certification Allowance 1,160 1,215 1,120 955 1,170 1,120 ____________ 872-511310 FICA - Employer 13,557 14,552 14,857 11,994 15,290 15,816 ____________ 872-511350 TMRS-Employer 28,970 30,884 31,831 25,323 32,010 34,541 ____________ 872-511410 Health-Employer 15,376 23,748 27,365 24,940 35,478 40,334 ____________ 872-511500 Workers' Compensation 233 256 346 480 429 340 ____________ TOTAL Personnel Services 235,535 260,776 268,812 223,785 283,081 297,911 Supplies 872-521000 Operating Supplies 334 249 392 277 390 450 ____________ 872-521005 Supplies-Inspections 0 2,027 2,940 2,294 2,940 3,000 ____________ 872-521100 Office Supplies 225 ( 661) 392 284 390 450 ____________ 872-521300 Motor Veh. Supplies 0 0 0 0 0 240 ____________ TOTAL Supplies 559 1,615 3,724 2,855 3,720 4,140 City Support Services 872-532350 Software Maintenance 378 498 0 0 0 0 ____________ TOTAL City Support Services 378 498 0 0 0 0 Utility Services 872-533320 Telephone/Air Card 0 0 800 793 800 0 ____________ TOTAL Utility Services 0 0 800 793 800 0 Operations Support 872-534100 Advertising 2,273 4,236 5,280 3,207 4,959 5,500 ____________ 872-534200 Printing & Binding 0 0 49 31 31 100 ____________ 872-534710 Service Fees - GovDeals 0 0 0 500 500 0 ____________ 872-534740 Business Memberships 1,484 1,299 1,568 1,404 1,500 2,000 ____________ TOTAL Operations Support 3,757 5,535 6,897 5,142 6,990 7,600 Staff Support 872-535100 Uniforms 232 161 294 208 294 325 ____________ 872-535300 Memberships 1,236 1,069 1,421 1,469 1,400 2,000 ____________ 872-535500 Training/Travel 3,417 5,556 7,840 2,216 7,350 12,000 ____________ 872-535510 Meeting Expenses 0 40 392 167 392 500 ____________ TOTAL Staff Support 4,885 6,826 9,947 4,060 9,436 14,825 XXXXXXX 134 of 275134 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 58 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 872-537100 Medical Services 1,342 2,108 1,490 840 646 1,490 ____________ TOTAL City Assistance 1,342 2,108 1,490 840 646 1,490 Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 872-571000 Furniture & Fixtures 478 500 2,610 2,610 2,610 2,000 ____________ 872-571300 Computer & Periphe. < $5,000 0 0 1,090 1,090 1,090 0 ____________ 872-571500 Operating Equipment 979 0 0 0 0 500 ____________ TOTAL Operating Equipment 1,457 500 3,700 3,700 3,700 2,500 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PURCHASING & ASSET MGT 247,913 277,858 295,370 241,176 308,373 328,466 XXXXXXX 135 of 275135 of 275 DEPARTMENT: PUBLIC WORKS DIVISION: 877 FLEET SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Fleet Services provides maintenance, repair, upgrade and outfitting services for all City owned vehicles and equipment totaling nearly 400 units. The list of services includes P.M. services, fluid and filter changes, state inspections, tire services, troubleshooting, diagnosis, and repair of mechanical and electrical systems. Fleet Services also maintains motor pool services, vehicle and equipment replacement schedules, spec'ing and standardization throughout the fleet. GOALS AND OBJECTIVES • Maintain and repair vehicles and equipment to increase their lifespan. • Optimize fleet availability with minimal turn-around times. • Develop and implement fleet utilization guidelines and procedures. • Maintain and improve vehicle and equipment safety ORGANIZATIONAL CHART City Manager Deputy City Manager Internal Services Information Technology Facility Services Fleet Services 136 of 275 FLEET MAINTENANCE FLEET MAINTENANCE 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2022-23 Budget Internal Services Director 0 0 1 1 Assistant Director 1 1 0 0 Administrative Assistant 1 1 1 1 Fleet Manager 1 1 1 1 Fleet Crew Supervisor 1 1 1 1 Mechanic 4 4 4 4 Parts/Lube Tech 0 0 1 1 TOTAL POSITIONS 8 8 9 9 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Work Orders: -Police Department vehicles and equipment 471 450 460 460 -EMS vehicles and equipment 449 425 430 434 -Streets vehicles and equipment 213 200 210 208 -Administration vehicles 5 8 0 4 -Animal Control vehicles 46 35 40 41 -Facilities Services vehicles 67 80 75 74 -Fire vehicles and equipment 247 215 230 231 -Fleet Service vehicles 19 25 25 23 -I.T 8 15 10 11 -Inspection vehicles 0 0 0 30 -Marshal Service vehicles 0 0 0 0 -Parks vehicles and equipment 164 120 135 140 -Water & Sewer vehicles and equipment 237 185 190 204 -Utility Billing vehicles 28 40 20 30 -Drainage vehicles and equipment 183 205 195 195 -Economic Development vehicles 4 7 10 7 Engineering vehicles 28 25 25 26 -Purchasing vehicles 2 2 2 2 -Operations (non-asset specific) 16 15 10 14 -Motor Pool vehicles 75 80 65 74 Work Orders(in-house) Work Orders(outside vendors) 137 of 275 FLEET MAINTENANCE Total Work Orders Issued Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Hours Worked Public Safety 2369.8 2300 2500 3010 Public Works 1458.3 2000 2200 2600 Administration Vehicles 4.25 5 5 5 Facilities Services Vehicles 64 70 65 70 Fleet Service Vehicles 30.5 35 30 35 I.T 12.1 10 10 10 Inspections vehicles 0 0 0 30 Parks vehicles and equipment 153 165 170 180 Economic Development vehicles 4 5 5 5 Engineering vehicles 44.95 50 55 55 Purchasing vehicles 9 7 7 7 Motor Pool vehicles 54.3 70 65 65 Fleet Operations 220 220 220 220 Total Hours Worked 4424.2 4937 5332 6292 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget % of all vehicles and equipment issues resolved without recall 97% 97% 98% 98% Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $532,884 $512,536 $641,908 $829,076 Supplies 166,116 235,083 252,904 242,350 City Support Services 2,497 4,689 14,500 7,000 Utility Services 8,518 9,420 11,760 12,000 Operations Support 0 30,300 0 0 Staff Support 16,358 28,714 36,540 36,800 Maintenance Services 232,179 230,124 250,760 308,000 Operating Equipment 39,249 20,909 13,720 21,000 Capital Outlay 27,675 145,545 94,256 29,774 138 of 275 FLEET MAINTENANCE Total $1,025,476 $1,217,320 $1,316,348 $1,486,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will decrease 12.9% from the FY 2022-23 year-end estimate due to anticipated wage increases and full year funding for the new Internal Services Director position that was created mid-FY 2022-23. 139 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 59 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ FLEET SERVICE ============= Personnel Services 877-511110 Regular 364,668 341,686 440,662 352,487 440,445 554,675 ____________ 877-511120 Overtime 10,638 10,234 17,545 8,435 11,000 21,121 ____________ 877-511210 Longevity 3,134 2,812 3,597 3,317 3,317 4,328 ____________ 877-511230 Certificate Allowance 1,110 1,928 622 2,470 2,470 2,365 ____________ 877-511310 FICA - Employer 28,246 25,879 35,364 27,160 34,978 44,546 ____________ 877-511350 TMRS-Employer 59,568 57,194 75,767 52,953 73,226 97,289 ____________ 877-511410 Health-Employer 61,064 67,831 100,907 53,310 68,154 95,998 ____________ 877-511500 Workers' Compensation 4,458 4,972 7,455 9,293 8,318 8,754 ____________ TOTAL Personnel Services 532,884 512,536 681,919 509,424 641,908 829,076 Supplies 877-521000 Operating Supplies 3,480 9,539 11,760 8,203 11,760 12,000 ____________ 877-521005 Supplies - Inspection Sticker 2,409 0 0 0 0 850 ____________ 877-521100 Office Supplies 556 690 490 447 490 500 ____________ 877-521200 Oil Lube Suppl, Chem Supplies 14,304 18,501 17,640 10,486 18,000 19,000 ____________ 877-521300 Motor Veh. Supplies 144,427 204,211 229,340 186,620 218,000 205,000 ____________ 877-521600 Equip Maint Supplies 939 2,142 2,450 ( 634) 4,654 5,000 ____________ TOTAL Supplies 166,116 235,083 261,680 205,121 252,904 242,350 City Support Services 877-532400 Computer Fees & Licenses 2,497 4,689 10,720 8,419 14,500 7,000 ____________ TOTAL City Support Services 2,497 4,689 10,720 8,419 14,500 7,000 Utility Services 877-533500 Vehicle Fuel 8,518 9,420 11,760 8,158 11,760 12,000 ____________ TOTAL Utility Services 8,518 9,420 11,760 8,158 11,760 12,000 Operations Support 877-534800 Temporary Empl. Services 0 30,300 0 0 0 0 ____________ TOTAL Operations Support 0 30,300 0 0 0 0 Staff Support 877-535100 Uniforms 3,572 4,494 6,140 4,215 7,840 8,000 ____________ 877-535200 Awards 0 482 1,350 888 300 300 ____________ 877-535500 Training/Travel 12,069 23,722 24,650 14,361 27,900 28,000 ____________ 877-535510 Meeting Expenses 717 16 600 399 500 500 ____________ TOTAL Staff Support 16,358 28,714 32,740 19,863 36,540 36,800 XXXXXXX 140 of 275140 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 60 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 877-551000 Outside Fleet Repair 189,071 187,236 223,100 179,980 190,000 250,000 ____________ 877-551050 Outside Collision Repair 30,972 30,144 33,320 28,092 33,320 33,000 ____________ 877-551100 Building Maintenance 0 0 0 54 0 0 ____________ 877-551800 Other Maintenance Agreements 12,136 12,744 27,440 7,054 27,440 25,000 ____________ TOTAL Maintenance Services 232,179 230,124 283,860 215,179 250,760 308,000 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 877-571200 Vehicles & Access. < $5,000 11,221 10,222 13,276 3,592 3,920 10,000 ____________ 877-571500 Operating Equipment 28,028 10,687 8,300 2,390 9,800 11,000 ____________ TOTAL Operating Equipment 39,249 20,909 21,576 5,982 13,720 21,000 Capital Outlay 877-581200 Vehicles & Access. Over $5,00 21,325 57,428 46,875 0 94,256 0 ____________ 877-581500 Equipment Over $5,000 6,350 88,117 0 0 0 29,774 ____________ TOTAL Capital Outlay 27,675 145,545 46,875 0 94,256 29,774 ________________________________________________________________________________________________________________________________________ TOTAL FLEET SERVICE 1,025,476 1,217,320 1,351,130 972,147 1,316,348 1,486,000 XXXXXXX 141 of 275141 of 275 DEPARTMENT: PUBLIC WORKS DIVISION: 878 Facility Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Facility Services supports and maintains 27 City facilities totaling 301.656 square feet. The City buildings include City Hall, Administration Building, Police, Emergency Services Buildings, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Aquatic Center, various offices, meeting/training rooms, and storage areas. In addition, Facility Services provides set up for events such as Parks Events (Jubilee, Christmas Tree lighting, parades), Employee Memorial Ceremony, City Council, Planning and Zoning, various Boards and Commissions, Department meetings, Municipal Court, training seminars, elections, groundbreaking ceremonies, and other special events. GOALS AND OBJECTIVES • Deliver exceptional customer services. • Provide preventative maintenance to extend the life of facilities. • Maintain safe and clean facilities. 142 of 275 FACILITY SERVICES ORGANIZATION CHART FACILITY SERVICES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Internal Services Director 0 0 1 1 Assistant Director 0 0 0 0 Facility Services Manager 1 1 1 1 Assistant Facility Services Manager 1 1 1 1 Facilities Leader 1 1 1 1 Facilities Technician 4 2 1 1 Grounds Maintenance Technician 1 1 1 1 HVAC Technician 1 1 1 1 HVAC Apprentice 1 1 1 1 Master Electrician 1 1 1 1 Electric Apprentice 0 1 1 1 Plumber 0 1 1 1 Plumber Apprentice 0 1 1 1 TOTAL POSITIONS 11 11 12 12 City Manager Deputy City Manager Internal Services Information Technology Facility Services Fleet Services 143 of 275 FACILITY SERVICES PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Square footage maintained 301,656 301,656 301,656 301,656 City Buildings Maintained 27 27 27 27 Completed work orders 238 1560 1800 1800 Internal Pest Control Services 22 35 41 41 Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Electrical Repairs 22 154 178 166 Plumbing Repairs 31 165 190 177 HVAC Repairs 27 93 107 100 Carpentry 17 161 188 175 Misc. / other 119 952 1095 1024 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $767,106 $754,037 $864,312 $990,787 Supplies 57,240 119,148 157,185 168,235 City Support Services 355 0 0 0 Utility Services 185,012 193,501 210,306 213,000 Staff Support 11,542 17,451 20,620 23,200 Professional Services 94,954 148,080 193,904 225,000 Maintenance Services 517,295 367,921 419,440 150,000 Rental Equipment 0 0 490 490 Operating Equipment 2,861 1,704 3,430 3,430 Capital Outlay 27,266 36,557 92,500 288,500 Total $1,663,632 $1,638,399 $1,962,187 $2,062,642 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 5.1% from the FY 2022-23 year-end estimates due to anticipated wage adjustments. The building maintenance funds were moved from Maintenance Services to Capital Outlay to better track emergency repairs and routine maintenance versus building renovations and large repair projects. 144 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 61 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ BUILDING MAINTENANCE ==================== Personnel Services 878-511110 Regular 493,589 474,535 532,758 439,750 536,275 600,888 ____________ 878-511120 Overtime 12,605 10,763 26,996 8,120 11,000 29,320 ____________ 878-511210 Lonegevity 14,169 14,425 12,025 12,512 12,512 13,113 ____________ 878-511230 Certification Allowance 854 2,538 3,753 1,945 2,310 2,633 ____________ 878-511310 FICA-Employer 36,489 35,002 44,028 32,905 43,000 49,416 ____________ 878-511350 TMRS-Employer 84,631 82,909 94,330 74,405 90,020 107,923 ____________ 878-511410 Health-Employer 117,259 125,934 153,397 114,046 155,926 174,522 ____________ 878-511500 Workman's Compensation 7,510 7,932 12,489 14,912 13,269 12,972 ____________ TOTAL Personnel Services 767,106 754,037 879,776 698,596 864,312 990,787 Supplies 878-521000 Operating Supplies 53,044 101,374 125,424 78,744 122,240 130,000 ____________ 878-521100 Office Supplies 212 743 735 615 735 735 ____________ 878-521200 Medical/Chem Supplies 3,466 3,175 4,556 6,756 12,740 14,000 ____________ 878-521315 Landscaping Supplies-Campus 0 13,856 19,600 13,573 20,000 22,000 ____________ 878-521600 Equip Maint Supplies 519 0 1,470 75 1,470 1,500 ____________ TOTAL Supplies 57,240 119,148 151,785 99,763 157,185 168,235 City Support Services 878-532400 Computer Fees & Licenses 355 0 0 0 0 0 ____________ TOTAL City Support Services 355 0 0 0 0 0 Utility Services 878-533100 Gas Utility Service 4,827 9,422 9,800 13,912 16,000 16,000 ____________ 878-533200 Electric Utility Service 119,019 134,760 115,640 90,026 134,000 134,000 ____________ 878-533410 Water Utility Service 52,465 35,003 53,900 41,112 48,306 50,000 ____________ 878-533500 Vehicle Fuel 8,700 14,316 9,800 8,676 12,000 13,000 ____________ TOTAL Utility Services 185,012 193,501 189,140 153,726 210,306 213,000 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 878-535100 Uniforms 4,818 8,094 6,900 6,623 6,900 10,000 ____________ 878-535200 Awards 0 2,766 7,840 4,800 7,840 7,000 ____________ 878-535300 Memberships 156 0 0 0 0 0 ____________ 878-535500 Training/Travel 5,500 5,917 5,880 3,523 5,880 6,200 ____________ 878-535510 Meeting Expense 1,067 674 0 0 0 0 ____________ TOTAL Staff Support 11,542 17,451 20,620 14,946 20,620 23,200 XXXXXXX 145 of 275145 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 62 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 878-541310 Contractual Services 94,954 148,080 193,904 122,614 193,904 225,000 ____________ TOTAL Professional Services 94,954 148,080 193,904 122,614 193,904 225,000 Maintenance Services 878-551100 Building Maint Misc 246,689 5,290 287,100 81,429 327,100 40,000 ____________ 878-551100.Builing Maint Misc - CH 7,619 824 0 395 0 0 ____________ 878-551100.Building Maint Misc - ADM 1,002 36,196 0 0 0 0 ____________ 878-551100.Building Maint Misc - COMM CT 346 514 0 346 0 0 ____________ 878-551100.Building Maint Misc - CIVIC C 2,630 740 0 760 0 0 ____________ 878-551100.Building Maint Misc - PD 415 0 0 2,362 0 0 ____________ 878-551100.Building Maint Misc - EMS1 577 0 0 355 0 0 ____________ 878-551100.Building Maint Misc - FD1 346 0 0 6,476 0 0 ____________ 878-551100.Building Maint Misc -F&F/PARK 984 4,928 0 30,822 0 0 ____________ 878-551100.Building Maint Misc - 11CP 250 150 0 0 0 0 ____________ 878-551100.Building Maint Misc - PW 349 0 0 355 0 0 ____________ 878-551100.Building Maint Misc-CHAMBER C 0 0 0 3,484 0 0 ____________ 878-551100.Building Maint Misc - SENIOR 766 0 0 346 0 0 ____________ 878-551100.Buildings Maint Misc -BORGFEL 1,121 605 0 0 0 0 ____________ 878-551100.Building Maint Misc - FD2 437 0 0 650 0 0 ____________ 878-551100.Building Maint Misc - LIB 1,883 4,542 0 305 0 0 ____________ 878-551100.Building Maint Misc-PICKRELL 349 0 0 355 0 0 ____________ 878-551100.Building Maint Misc - FD3 565 0 0 565 0 0 ____________ 878-551110.Sitework - CIVIC C 121 0 0 0 0 0 ____________ 878-551110.Sitework - CHAMBER CM 0 0 0 402 0 0 ____________ 878-551110.Sitework - FD2 1,742 0 0 0 0 0 ____________ 878-551110.Sitework - YMCA 0 1,174 0 0 0 0 ____________ 878-551110.Sitework - AAC 0 40,000 0 0 0 0 ____________ 878-551120.Roofing - ADM 275 0 0 0 0 0 ____________ 878-551120.Roofing - CIVIC C 0 0 0 688 0 0 ____________ 878-551120.Roofing - FD1 625 0 0 2,265 0 0 ____________ 878-551120.Roofing - CHAMBER CM 225 0 0 0 0 0 ____________ 878-551120.Roofing - SENIOR C 0 0 0 962 0 0 ____________ 878-551120.Roofing - BORGFELD 2,760 0 0 0 0 0 ____________ 878-551120.Roofing - EMS4 0 425 0 0 0 0 ____________ 878-551120.Roofing - YMCA 2,350 2,650 0 0 0 0 ____________ 878-551120.Roofing - SOCCER C 3,025 0 0 0 0 0 ____________ 878-551130 Plumbing - Misc. 2,304 889 30,000 23,367 20,000 40,000 ____________ 878-551130.Plumbing - CH 893 9,458 0 0 0 0 ____________ 878-551130.Plumbing - ADM 3,019 243 0 0 0 0 ____________ 878-551130.Plumbing - COMM CTR 2,348 1,574 0 0 0 0 ____________ 878-551130.Plumbing - CIVIC C 2,193 716 0 0 0 0 ____________ 878-551130.Plumbing - PD 1,832 764 0 0 0 0 ____________ 878-551130.Plumbing - EMS1 1,570 851 0 3,670 0 0 ____________ 878-551130.Plumbing - FD1 986 3,905 0 570 0 0 ____________ 878-551130.Plumbing - EMS/PURCH 0 0 0 809 0 0 ____________ 878-551130.Plumbing - F&F/PARKS 187 0 0 0 0 0 ____________ 878-551130.Plumbing - 11CP 2,260 152 0 0 0 0 ____________ 878-551130.Plumbing - PW 2,824 228 0 0 0 0 ____________ XXXXXXX 146 of 275146 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 63 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 878-551130.Plumbing - SENIOR C 0 845 0 0 0 0 ____________ 878-551130.Plumbing - FD2 1,711 8,535 0 350 0 0 ____________ 878-551130.Plumbing - EMS4 0 522 0 78 0 0 ____________ 878-551130.Plumbing - LIB 1,113 1,163 0 487 0 0 ____________ 878-551130.Plumbing - NORTHC C 113 0 0 0 0 0 ____________ 878-551130.Plumbing - AAC 4,233 2,752 0 253 0 0 ____________ 878-551130.Plumbing - AQUATIC C 11,676 0 0 0 0 0 ____________ 878-551130.Plumbing - PICKRELL P 0 411 0 0 0 0 ____________ 878-551130.Plumbing - 27CP 0 2,350 0 37 0 0 ____________ 878-551130.Plumbing - FD3 247 412 0 0 0 0 ____________ 878-551140 Electric - Misc. 1,722 3,010 20,000 10,362 20,000 30,000 ____________ 878-551140.Electric - CH 8,480 168 0 42 0 0 ____________ 878-551140.Electric - ADM 46 133 0 0 0 0 ____________ 878-551140.Electric - COMM CTR 560 0 0 6 0 0 ____________ 878-551140.Electric - C CHAMBERS 34 235 0 0 0 0 ____________ 878-551140.Electric - CIVIC C 1,027 1,325 0 884 0 0 ____________ 878-551140.Electric - PD 1,205 242 0 459 0 0 ____________ 878-551140.Electric - EMS1 1,546 1,253 0 0 0 0 ____________ 878-551140.Electric - FD1 1,537 1,237 0 909 0 0 ____________ 878-551140.Electric - EMS/PURCH 10 0 0 0 0 0 ____________ 878-551140.Electric - F&F/PARKS 0 228 0 0 0 0 ____________ 878-551140.Electric - 11CP 219 0 0 150 0 0 ____________ 878-551140.Electric - PW 675 1,867 0 5,457 0 0 ____________ 878-551140.Electric - CHAMBER CM 9 0 0 0 0 0 ____________ 878-551140.Electric - FD2 465 485 0 0 0 0 ____________ 878-551140.Electric - EMS4 0 3,032 0 0 0 0 ____________ 878-551140.Electric - LIB 1,857 253 0 38 0 0 ____________ 878-551140.Electric - YMCA 0 77 0 0 0 0 ____________ 878-551140.Electric - AAC 653 1,285 0 0 0 0 ____________ 878-551140.Electric - AQUATIC C 382 0 0 0 0 0 ____________ 878-551140.Electric - PICKRELL P 0 419 0 0 0 0 ____________ 878-551140.Electric - 27CP 0 1,181 0 0 0 0 ____________ 878-551140.Electric - FD3 50 644 0 0 0 0 ____________ 878-551150 HVAC - Misc. 10,038 9,398 50,000 29,175 20,000 40,000 ____________ 878-551150.HVAC - CH 818 680 0 156 0 0 ____________ 878-551150.HVAC - ADM 2,798 0 0 0 0 0 ____________ 878-551150.HVAC - COMM CTR 0 40,630 0 0 0 0 ____________ 878-551150.HVAC - C CHAMBERS 935 192 0 1,622 0 0 ____________ 878-551150.HVAC - CIVIC C 4,048 0 0 1,112 0 0 ____________ 878-551150.HVAC - PD 593 10,954 0 0 0 0 ____________ 878-551150.HVAC - EMS1 22,307 500 0 0 0 0 ____________ 878-551150.HVAC - FD1 38,654 66 0 230 0 0 ____________ 878-551150.HVAC - 11CP 162 0 0 0 0 0 ____________ 878-551150.HVAC - PW 2,093 0 0 12,668 0 0 ____________ 878-551150.HVAC - SENIOR C 0 15,080 0 0 0 0 ____________ 878-551150.HVAC - FD2 8,027 8,472 0 0 0 0 ____________ 878-551150.HVAC - LIB 1,227 1,351 0 46,947 0 0 ____________ 878-551150.HVAC - YMCA 2,735 0 0 0 0 0 ____________ 878-551150.HVAC - NORTHC C 0 15,500 0 0 0 0 ____________ 878-551150.HVAC - AAC 4,072 0 0 0 0 0 ____________ XXXXXXX 147 of 275147 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 64 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 878-551150.HVAC - AQUATIC C 2,020 0 0 38,281 0 0 ____________ 878-551150.HVAC - FD3 0 4,932 0 1,343 0 0 ____________ 878-551160 Windows, Doors - Misc. 55 1,408 0 450 0 0 ____________ 878-551160.Windows, Doors - CH 220 0 0 277 0 0 ____________ 878-551160.Windows, Doors - ADM 721 0 0 0 0 0 ____________ 878-551160.Windows, Doors - COMM CTR 26 0 0 2,505 0 0 ____________ 878-551160.Windows, Doors - C CHAMBERS 106 0 0 0 0 0 ____________ 878-551160.Windows, Doors - CIVIC C 1,247 615 0 1,533 0 0 ____________ 878-551160.Windows, Doors - PD 9,114 4,979 0 3,731 0 0 ____________ 878-551160.Windows, Doors - EMS1 2,900 3,861 0 0 0 0 ____________ 878-551160.Windows, Doors - FD1 3,544 6,030 0 1,310 0 0 ____________ 878-551160.Windows, Doors - F&F/PARKS 0 328 0 0 0 0 ____________ 878-551160.Windows, Doors - 11CP 76 0 0 146 0 0 ____________ 878-551160.Windows, Doors - BORGFELD 283 0 0 0 0 0 ____________ 878-551160.Windows, Doors -FD2 5,579 8,921 0 216 0 0 ____________ 878-551160.Windows, Doors - EMS4 0 0 0 1,703 0 0 ____________ 878-551160.Windows, Doors - LIB 3,663 6,380 0 0 0 0 ____________ 878-551160.Windows, Doors - YMCA 3,014 0 0 0 0 0 ____________ 878-551160.Windows, Doors - NORTHC C 11 0 0 2,995 0 0 ____________ 878-551160.Windows, Doors - AAC 1,122 257 0 0 0 0 ____________ 878-551160.Windows, Doors - 27CP 21 81 0 0 0 0 ____________ 878-551160.Windows, Doors - FD3 419 2,325 0 1,475 0 0 ____________ 878-551170 Finishes - Misc. ( 2) 0 0 0 0 0 ____________ 878-551170.Finishes - CH 400 0 0 0 0 0 ____________ 878-551170.Finishes - ADM 5,277 4,815 0 0 0 0 ____________ 878-551170.Finishes - COMM CTR 4,556 0 0 0 0 0 ____________ 878-551170.Finishes - C CHAMBERS 1,200 24,417 0 0 0 0 ____________ 878-551170.Finishes - CIVIC C 640 3,058 0 0 0 0 ____________ 878-551170.Finishes - PD 60 1,229 0 0 0 0 ____________ 878-551170.Finishes - EMS1 19 0 0 0 0 0 ____________ 878-551170.Finishes - EMS/PURCH 2,470 0 0 0 0 0 ____________ 878-551170.Finishes - 11CP 660 0 0 0 0 0 ____________ 878-551170.Finishes - PW 1,033 52 0 0 0 0 ____________ 878-551170.Finishes - CHAMBER CM 0 22 0 0 0 0 ____________ 878-551170.Finishes - FD2 805 0 0 0 0 0 ____________ 878-551170.Finishes - LIB 0 2,074 0 0 0 0 ____________ 878-551170.Finishes - AAC 168 0 0 0 0 0 ____________ 878-551400 Minor & Other Equip Maint 0 320 0 0 0 0 ____________ 878-551800 Other Maintenance Agreements 29,925 38,114 37,340 27,404 32,340 0 ____________ TOTAL Maintenance Services 517,295 367,921 424,440 356,526 419,440 150,000 Rental/Leasing 878-561100 Rental-Equipment 0 0 490 0 490 490 ____________ TOTAL Rental/Leasing 0 0 490 0 490 490 XXXXXXX 148 of 275148 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 65 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Operating Equipment 878-571600 Police/Fire/Medical Equipment 0 1,704 3,430 1,346 3,430 3,430 ____________ 878-571800 Equipment Less $5,000 2,861 0 490 0 0 0 ____________ TOTAL Operating Equipment 2,861 1,704 3,920 1,346 3,430 3,430 Capital Outlay 878-581200 Vehicles & Access. Over $5,00 27,266 26,033 92,500 0 92,500 0 ____________ 878-581700 Improvements Over $5,000 0 0 0 0 0 269,500 ____________ 878-581800 Equipment Over $5,000 0 10,524 0 0 0 19,000 ____________ TOTAL Capital Outlay 27,266 36,557 92,500 0 92,500 288,500 ________________________________________________________________________________________________________________________________________ TOTAL BUILDING MAINTENANCE 1,663,632 1,638,399 1,956,575 1,447,517 1,962,187 2,062,642 ________________________________________________________________________________________________________________________________________ TOTAL INTERNAL SERVICE 6,808,023 7,169,922 8,189,981 6,046,999 8,176,287 8,880,296 XXXXXXX 149 of 275149 of 275 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part-time intake and information office in Schertz. Prescriptions will be filled and administered at the Hospital’s Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital’s drug program. This contract is for $5,000. The City of Schertz also provides assistance to the Guadalupe Children’s Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children’s Advocacy Center’s primary emphasis is placed on the well-being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Starting in 2016-17 the City has entered into a support agreement with the Schertz Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Assistance $290,617 $282,518 $297,666 $307,666 Operating Equipment 0 0 10,000 10,000 Total $290,617 $282,518 $307,666 $317,666 PROGRAM JUSTIFICATION & ANALYSIS The FY 2023-24 Budget will increase $10,000 from the FY 2022-23 year-end estimate for the Senior Citizens meal program with increased attendance. 150 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 67 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CITY'S ASSISTANCE ================= Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Assistance 901-537300 Patient Assistence 5,000 5,000 4,900 5,000 5,000 5,000 ____________ 901-537400 Transportation Assistance 42,666 42,666 41,813 0 42,666 42,666 ____________ 901-537500 Children's Advocacy Assistanc 5,000 5,000 4,900 0 5,000 5,000 ____________ 901-537600 Schertz Housing Authority 5,000 0 4,900 0 5,000 5,000 ____________ 901-537700 Senior Citizens Program 232,951 229,852 269,500 163,522 240,000 250,000 ____________ TOTAL City Assistance 290,617 282,518 326,013 168,522 297,666 307,666 Operating Equipment 901-571600 Donation-Expense Sr. Center 0 0 13,793 5,288 10,000 10,000 ____________ TOTAL Operating Equipment 0 0 13,793 5,288 10,000 10,000 ________________________________________________________________________________________________________________________________________ TOTAL CITY'S ASSISTANCE 290,617 282,518 339,806 173,809 307,666 317,666 XXXXXXX 151 of 275151 of 275 DEPARTMENT: 910 COURT RESTRICTED FUNDS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enhance security measure to the court room for the safety of staff and citizens. Currently the security fee will be used to offset a Deputy Marshal position which provides security for the Court. 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Operating Equipment $11,770 $5,985 $1,000 $10,000 Total $11,770 $5,985 $1,000 $10,000 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2023-24 Budget will increase $9,000 from the FY 2022-23 estimate to match the projected revenue for 2023-24. 152 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 69 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ COURT-RESTRICTED FUNDS ====================== Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 910-571600 Court Technology Expenditure 11,770 5,985 12,740 521 1,000 2,000 ____________ 910-571700 Court Security Expenditure 0 0 0 0 0 8,000 ____________ TOTAL Operating Equipment 11,770 5,985 12,740 521 1,000 10,000 ________________________________________________________________________________________________________________________________________ TOTAL COURT-RESTRICTED FUNDS 11,770 5,985 12,740 521 1,000 10,000 XXXXXXX 153 of 275153 of 275 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking (I&S) portion of the property taxes are directly deposited by the County Tax Assessor’s Office into this fund. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Taxes $7,102,016 $7,182,900 $7,800,000 $9,050,000 Fund Transfers 7,915 2,737 0 0 Miscellaneous 126,592 4,710,058 289,935 285,000 Total $7,236,523 $11,895,694 $8,089,935 $9,335,000 Expenses Professional Service $178,600 $90,626 $3,800 $84,800 Debt Service 6,756,465 6,584,155 8,743,986 8,517,945 Refund Debt 0 4,443,881 0 0 Total $6,935,065 $11,118,662 $8,747,786 $8,602,745 Over/-Under $301,458 $777,032 -$657,851 $732,255 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenues for FY 2023-24 increase 15.4% from the FY 2022-23 estimate with higher property values and an increase in the I&S tax rate. Expenses: The FY 2023-24 Budget will decrease 1.7% from the FY 2022-23 year-end estimate following the existing debt payment schedule. 154 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Taxes 7,102,016 7,182,900 7,696,355 7,747,849 7,800,000 9,050,000 ____________ Fund Transfers 7,915 2,737 814,143 3 0 0 ____________ Miscellaneous 126,592 4,710,058 175,750 267,359 289,935 285,000 ____________ TOTAL REVENUES 7,236,523 11,895,694 8,686,248 8,015,211 8,089,935 9,335,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ____________ TOTAL GENERAL GOVERNMENT 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ____________ TOTAL EXPENDITURES 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 REVENUE OVER/(UNDER) EXPENDITURES 301,458 777,032 0 ( 732,574) ( 657,851) 732,255 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 155 of 275155 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Taxes 000-411900 Property Tax Revenue 7,102,016 7,182,900 7,696,355 7,747,849 7,800,000 9,050,000 ____________ TOTAL Taxes 7,102,016 7,182,900 7,696,355 7,747,849 7,800,000 9,050,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 814,143 0 0 0 ____________ 000-486100 Transfer In 6,585 0 0 3 0 0 ____________ 000-486401 Transfer In -Bond Project Fun 1,330 2,737 0 0 0 0 ____________ TOTAL Fund Transfers 7,915 2,737 814,143 3 0 0 Miscellaneous 000-491000 Interest Earned 277 363 750 4,447 8,000 10,000 ____________ 000-491200 Investment Income 1,315 143,062 75,000 80,976 100,000 175,000 ____________ 000-491900 Bond Payable 0 421,632 0 0 0 0 ____________ 000-495020 Contribution From YMCA 125,000 75,000 100,000 125,000 125,000 100,000 ____________ 000-497000 Misc Income 0 0 0 56,935 56,935 0 ____________ 000-498000 Proceeds From Refunding Debt 0 4,070,000 0 0 0 0 ____________ TOTAL Miscellaneous 126,592 4,710,058 175,750 267,359 289,935 285,000 ____________ TOTAL REVENUES 7,236,523 11,895,694 8,686,248 8,015,211 8,089,935 9,335,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 156 of 275156 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services 101-541500 Paying Agent 3,800 3,800 4,000 3,800 3,800 4,800 ____________ 101-541502 Cost of Bond Issuance 174,800 86,826 80,000 0 0 80,000 ____________ TOTAL Professional Services 178,600 90,626 84,000 3,800 3,800 84,800 Debt Service 101-555629 Bond-GO 2007 Principal 325,000 340,000 355,000 355,000 355,000 370,000 ____________ 101-555629.Bond-GO 2007 Interest 98,579 85,151 71,123 70,561 70,561 56,370 ____________ 101-555633 Bond-GO SR2011 Principal 270,000 0 0 0 0 0 ____________ 101-555633.Bond-GO SR2011 Interest 6,750 0 0 0 0 0 ____________ 101-555634 Bond-GO 2011A Refund-Principa 485,000 0 0 0 0 0 ____________ 101-555634.Bond-GO 2011A Refund-Interest 5,462 0 0 0 0 0 ____________ 101-555635 Bond-GO 2012 - Principal 365,000 375,000 0 0 0 0 ____________ 101-555635.Bond-GO 2012 - Interest 138,370 4,219 0 0 0 0 ____________ 101-555638 Bond-GO 2014 Refund-Principal 100,000 750,000 775,000 775,000 775,000 800,000 ____________ 101-555638.Bond-GO 2014 Refund-Interest 280,775 268,025 245,150 245,150 245,150 219,525 ____________ 101-555639 Tax Note - SR2015 - Principal 40,000 0 0 0 0 0 ____________ 101-555639.Tax Note - SR2015 - Interest 694 0 0 0 0 0 ____________ 101-555640 Bond-Ref 2015 Bond-Principal 690,000 0 0 0 0 0 ____________ 101-555640.Bond-GO Ref 2015-Interest 47,400 37,050 37,050 37,050 37,050 37,050 ____________ 101-555641 Tax Note - SR2015A-Principal 150,000 155,000 0 0 0 0 ____________ 101-555641.Tax Note - SR2015A - Interest 4,697 2,387 0 0 0 0 ____________ 101-555642 Bond-GO SR2016-Principal 235,000 245,000 255,000 313,253 313,253 265,000 ____________ 101-555642.Bond-GO SR2016-Interest 141,206 131,606 121,606 63,353 63,353 111,206 ____________ 101-555643 Bond-TaxableB CO SR2016-Princ 60,000 60,000 65,000 65,000 65,000 65,000 ____________ 101-555643.Bond-Taxable CO SR2016-Intere 42,063 40,263 38,388 38,388 38,388 36,438 ____________ 101-555644 Bond-NonTaxA CO SR2016-Princi 190,000 195,000 205,000 205,000 205,000 70,000 ____________ 101-555644.Bond-NonTax CO SR2016-Interes 48,169 40,469 32,469 32,469 32,469 27,319 ____________ 101-555645 Bond-CO SR2017-Principal 295,000 305,000 315,000 315,000 315,000 325,000 ____________ 101-555645.Bond-CO SR2017 - Interest 121,700 112,700 103,400 103,400 103,400 93,800 ____________ 101-555646 Bond-GO SR2017 - Principal 160,000 165,000 170,000 170,000 170,000 175,000 ____________ 101-555646.Bond-GO SR2017 - Interest 104,925 100,050 95,025 95,025 95,025 89,850 ____________ 101-555647 Bond-GO 2018 Refund- Principa 570,000 585,000 595,000 595,000 595,000 610,000 ____________ 101-555647.Bond-GO 2018 Refund - Interes 98,368 86,125 73,617 73,617 73,617 60,844 ____________ 101-555648 Bond-CO SR2018 - Principal 235,000 245,000 260,000 260,000 260,000 270,000 ____________ 101-555648.Bond-CO 2018 - Interest 175,888 163,888 151,263 151,263 151,263 138,013 ____________ 101-555649 Bond-GO 2018 Ref - Principal 530,000 185,000 205,000 205,000 205,000 250,000 ____________ 101-555649.Bond-GO 2018 Ref - Interest 199,694 181,819 172,069 172,069 172,069 160,694 ____________ 101-555650 Bond-CO 2019-Principal 255,000 265,000 275,000 275,000 275,000 280,000 ____________ 101-555650.Bond-CO 2019-Interest 122,700 114,900 106,800 106,800 106,800 95,675 ____________ 101-555651 Bond-GO 2020-Principal 0 935,000 960,000 960,000 960,000 970,000 ____________ 101-555651.Bond-GO 2020-Interest 164,027 211,963 174,063 174,063 174,063 135,463 ____________ 101-555652 Bond-GO 2021 Ref - Principal 0 0 350,000 350,000 350,000 360,000 ____________ 101-555652.Bond-GO 2021 Ref - Interest 0 98,850 124,800 124,800 124,800 110,600 ____________ 101-555653 Bond-CO 2022 - Principal 0 0 175,000 175,000 175,000 180,000 ____________ 101-555653.Bond-CO 2022 - Interest 0 99,692 166,525 166,525 166,525 157,650 ____________ 101-555654 Bond-CO 2022A - Principal 0 0 595,000 275,000 275,000 265,000 ____________ XXXXXXX 157 of 275157 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 101-555654.Bond-CO 2022A - Interest 0 0 0 364,225 364,225 350,725 ____________ 101-555655 Bond-GO 2022 - Principal 0 0 1,333,900 615,000 615,000 595,000 ____________ 101-555655.Bond-GO 2022 - Interest 0 0 0 816,975 816,975 786,725 ____________ TOTAL Debt Service 6,756,465 6,584,155 8,602,248 8,743,985 8,743,986 8,517,945 Other Financing Sources 101-556300 Payment To Refund Debt 0 4,443,881 0 0 0 0 ____________ TOTAL Other Financing Sources 0 4,443,881 0 0 0 0 ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 158 of 275158 of 275 FUND: 202 WATER & SEWER DESCRIPTION The Water & Sewer Fund tracks revenue and expenses for the City’s water, sewer, and solid waste functions and is managed by the Public Works Department. Staff is responsible for the planning, operation, and maintenance of the water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office. The City’s wholesaler for water production and transport is the Schertz-Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Republic Services. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenues Franchises $296,913 $360,419 $306,535 $320,000 Fees 25,922,940 28,981,667 29,880,000 30,303,800 Fund Transfers 171,404 439,670 150,000 157,500 Miscellaneous 5,616,906 6,834,861 598,858 723,500 Total $32,008,163 $36,616,618 $30,935,393 $31,504,800 Expenses Non-Departmental $2,405,230 $0 $0 $0 Business Office 1,088,932 1,065,851 1,253,983 1,393,245 W&S Administration 27,262,779 27,026,148 27,581,270 29,848,656 Projects 0 5,000,000 326,687 0 Total $30,756,941 $33,092,000 $29,161,940 $31,241,901 Over/-Under $1,251,223 $3,524,618 $1,773,453 $262,899 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2023-24 Budget are expected to increase 1.8% from the FY 2022-23 year-end estimate due to account growth and fee increases. Expenses: The FY 2023-24 Budget increases 7.1% from the FY 2022-23 year- end estimates for anticipated wage adjustments and costs of water purchases and wastewater treatment increasing. 159 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Franchises 296,913 360,419 400,000 306,535 306,535 320,000 ____________ Fees 25,922,940 28,981,667 27,487,000 24,309,215 29,880,000 30,303,800 ____________ Fund Transfers 171,404 439,670 150,000 125,000 150,000 157,500 ____________ Miscellaneous 5,616,906 6,834,861 448,858 560,254 598,858 723,500 ____________ TOTAL REVENUES 32,008,163 36,616,618 28,485,858 25,301,005 30,935,393 31,504,800 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 2,405,230 0 0 0 0 0 ____________ BUSINESS OFFICE 1,088,932 1,065,851 1,281,787 957,103 1,253,983 1,393,245 ____________ TOTAL GENERAL GOVERNMENT 3,494,162 1,065,851 1,281,787 957,103 1,253,983 1,393,245 PUBLIC WORKS W & S ADMINISTRATION 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656 ____________ TOTAL PUBLIC WORKS 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656 MISC & PROJECTS PROJECTS 0 5,000,000 0 326,687 326,687 0 ____________ TOTAL MISC & PROJECTS 0 5,000,000 0 326,687 326,687 0 ____________ TOTAL EXPENDITURES 30,756,941 33,092,000 26,826,741 21,931,383 29,161,940 31,241,901 REVENUE OVER/(UNDER) EXPENDITURES 1,251,223 3,524,618 1,659,117 3,369,622 1,773,453 262,899 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 160 of 275160 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Franchises 000-421490 Cell Tower Leasing 296,913 360,419 400,000 306,535 306,535 320,000 ____________ TOTAL Franchises 296,913 360,419 400,000 306,535 306,535 320,000 Permits ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fees 000-455200 Garbage Collection Fee 5,157,312 5,673,337 5,300,000 4,941,917 5,900,000 6,018,000 ____________ 000-455600 Fire Line Fees 0 0 22,000 0 0 22,000 ____________ 000-455700 Recycle Fee Revenue 333,131 348,490 340,000 291,741 348,000 346,800 ____________ 000-455800 W&S Line Constructn Reimbur 26,565 11,541 25,000 1,460 2,000 0 ____________ 000-457100 Sale of Water 11,566,510 13,249,624 12,600,000 10,818,476 13,800,000 14,000,000 ____________ 000-457110 Edwards Water Lease 26,700 0 40,000 0 0 0 ____________ 000-457120 Water Transfer Charge-Selma 13,882 0 15,000 0 0 40,000 ____________ 000-457130 Water Transfer Charge-UC 0 0 0 0 0 20,000 ____________ 000-457200 Sale of Meters 95,185 116,855 100,000 59,164 100,000 100,000 ____________ 000-457400 Sewer Charges 8,608,375 9,256,697 8,800,000 7,926,273 9,400,000 9,500,000 ____________ 000-457500 Water Penalties 52,254 322,373 240,000 268,184 325,000 252,000 ____________ 000-458110 Sale of Merchandise - GovDeal 41,000 0 2,500 0 2,500 2,500 ____________ 000-459200 NSF Check Fee-Water&Sewer 2,025 2,750 2,500 2,000 2,500 2,500 ____________ TOTAL Fees 25,922,940 28,981,667 27,487,000 24,309,215 29,880,000 30,303,800 Fund Transfers 000-486100 Transfer In 0 4,669 0 0 0 0 ____________ 000-486101 Transfer In-General Fund 0 285,000 0 0 0 0 ____________ 000-486204 Interfnd Chrg-Drainage Billin 146,400 150,000 150,000 125,000 150,000 157,500 ____________ 000-486406 Transfer In - Pblc Imprvmnt 25,004 0 0 0 0 0 ____________ TOTAL Fund Transfers 171,404 439,670 150,000 125,000 150,000 157,500 Miscellaneous 000-490000 Misc Charges 15,964 14,730 10,500 9,749 13,500 13,500 ____________ 000-491000 Interest Earned 8,479 20,571 25,000 8,840 15,000 16,000 ____________ 000-491200 Investment Income 30,912 75,303 100,000 281,393 250,000 350,000 ____________ 000-495013 Capital Contribution-W&S 5,243,820 4,940,032 0 0 0 0 ____________ 000-496000 Water Construction Reserve Ac 0 0 0 1 0 0 ____________ 000-497000 Misc Income-W&S 66,295 4,379 18,000 17,821 25,000 18,000 ____________ 000-498110 Salary Reimb-SSLGC 251,437 340,913 295,358 242,449 295,358 326,000 ____________ 000-498200 Reimbursmnt-W&S Project 0 0 0 1 0 0 ____________ 000-499000 Change In Equity 0 1,438,934 0 0 0 0 ____________ 000-499100 Distribution- GSE Bond Settln 0 ( 0) 0 0 0 0 ____________ TOTAL Miscellaneous 5,616,906 6,834,861 448,858 560,254 598,858 723,500 ____________ TOTAL REVENUES 32,008,163 36,616,618 28,485,858 25,301,005 30,935,393 31,504,800 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 161 of 275161 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers 101-548406 Transfer To Public Improvemen 1,805,230 0 0 0 0 0 ____________ 101-548406.Transfer Out-Water/Sewer Prjc 600,000 0 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 2,405,230 0 0 0 0 0 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Other Financing Sources ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 2,405,230 0 0 0 0 0 XXXXXXX 162 of 275162 of 275 DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to customer’s account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. GOALS AND OBJECTIVES • Continue to provide friendly and efficient services to our customers. • To encourage and educate our customers to use delivery of e-mail statements. • To encourage and educate our customers to pay their utility bill by using the City’s automatic draft payments services, online web payments, and e- services through their financial institution. • To read water meters in a safe, reliable, and efficient manner • Provide accurate and expedited utility billing statements 163 of 275 UTILITY BILLING ORGANIZATIONAL CHART UTILITY BILLING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Utility Billing Manager 1 1 1 1 Utility Billing Asst. Manager 1 1 0 0 Utility Billing Lead Clerk 0 0 1 2 Utility Billing Clerk 4 5 5 5 Meter Tech 3 2 2 2 TOTAL POSITIONS 9 9 9 10 City Manager Assistant City Manager Finance Utility Billing Municipal Court 164 of 275 UTILITY BILLING Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel Services $504,675 $425,743 $583,011 $679,845 Supplies 146,984 149,748 213,091 212,600 City Support Services 33,151 37,262 44,000 53,000 Utility Services 10,787 11,333 10,000 13,000 Operations Support 112,212 120,360 120,000 120,000 Staff Support 3,230 5,323 8,700 8,700 Professional Services 272,853 311,462 273,000 305,500 Maintenance Services 5,040 4,620 0 0 Operating Equipment 0 0 2,181 600 Total $1,088,932 $1,065,851 $1,253,983 $1,393,245 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 11.1% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of a Lead Clerk position and higher credit card fees as more customers pay by phone or online. 165 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ BUSINESS OFFICE =============== Personnel Services 176-511110 Regular 328,735 331,811 364,889 278,248 375,906 446,248 ____________ 176-511120 Overtime 5,411 6,591 7,078 4,884 6,300 7,579 ____________ 176-511210 Longevity 6,226 7,906 6,450 6,679 6,595 6,102 ____________ 176-511220 Clothing Allowance 0 0 0 112 112 0 ____________ 176-511230 Certification Allowance 1,521 3,575 3,150 1,390 1,410 780 ____________ 176-511310 FICA - Employer 24,724 26,189 29,190 21,500 29,860 35,244 ____________ 176-511350 TMRS-Employer 55,330 ( 45,321) 62,539 45,645 62,510 76,973 ____________ 176-511410 Health-Employer 80,873 92,900 93,574 65,564 96,817 104,756 ____________ 176-511500 Workers' Compensation 1,856 2,093 2,026 3,907 3,501 2,163 ____________ TOTAL Personnel Services 504,675 425,743 568,896 427,928 583,011 679,845 Supplies 176-521000 Operating Supplies 1,737 2,083 2,991 2,695 2,991 2,500 ____________ 176-521100 Office Supplies 1,659 2,113 2,100 1,130 2,100 2,100 ____________ 176-521405 Water Meters-New 143,588 145,552 208,000 204,518 208,000 208,000 ____________ TOTAL Supplies 146,984 149,748 213,091 208,343 213,091 212,600 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 176-532355 Software Maintenance 0 36,065 65,000 43,818 44,000 48,000 ____________ 176-532400 Computer Fees & Licenses 33,151 0 0 0 0 0 ____________ 176-532900 Contingencies 0 1,197 680 0 0 5,000 ____________ TOTAL City Support Services 33,151 37,262 65,680 43,818 44,000 53,000 Utility Services 176-533310 Telephone/Cell Phone 1,732 556 1,500 0 0 3,000 ____________ 176-533500 Vehicle Fuel 9,055 10,777 10,000 6,442 10,000 10,000 ____________ TOTAL Utility Services 10,787 11,333 11,500 6,442 10,000 13,000 Operations Support 176-534000 Postage 84,973 73,046 95,000 72,063 95,000 95,000 ____________ 176-534200 Printing & Binding 21,078 41,072 25,000 20,355 25,000 25,000 ____________ 176-534300 Equipment Maintenance - Copie 6,161 6,241 0 0 0 0 ____________ TOTAL Operations Support 112,212 120,360 120,000 92,417 120,000 120,000 Staff Support 176-535100 Uniforms 2,163 2,178 3,200 2,175 3,200 3,200 ____________ 176-535200 Awards 108 200 1,000 208 1,000 1,000 ____________ 176-535300 Memberships 0 70 500 0 500 500 ____________ 176-535500 Training/Travel 763 2,637 3,500 1,621 3,500 3,500 ____________ 176-535510 Meeting Expenses 195 238 500 213 500 500 ____________ TOTAL Staff Support 3,230 5,323 8,700 4,216 8,700 8,700 XXXXXXX 166 of 275166 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 176-541800 Credit Card Fees 268,102 309,508 270,000 169,286 270,000 302,000 ____________ 176-541810 Credit Cards Fees - AMEX 4,751 1,954 3,000 2,473 3,000 3,500 ____________ TOTAL Professional Services 272,853 311,462 273,000 171,758 273,000 305,500 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 176-551800 Other Maintenance Agreements 5,040 4,620 18,700 0 0 0 ____________ TOTAL Maintenance Services 5,040 4,620 18,700 0 0 0 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 176-571000 Furniture & Fixtures 0 0 2,220 2,181 2,181 600 ____________ TOTAL Operating Equipment 0 0 2,220 2,181 2,181 600 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL BUSINESS OFFICE 1,088,932 1,065,851 1,281,787 957,103 1,253,983 1,393,245 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 3,494,162 1,065,851 1,281,787 957,103 1,253,983 1,393,245 XXXXXXX 167 of 275167 of 275 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION The Water and Wastewater division of Public Works provides essential services to the Schertz community through maintenance, repair, strategic planning, inspection of infrastructure, and the expansion of water and wastewater services. To contribute to a higher quality of life and a safer community that is sustainable and financially sound, our employees offer excellent customer service, participate in community events, provide a weekly chipping service, meet with developers and utility providers, review plat and subdivision plans, as well as review water and wastewater construction plans. In addition, the Water and Wastewater division oversees the drought and water conservation plans/ordinance, provides letters of availability and Certificates of Convenience and Necessity, assists other departments, and conducts department training, education, and planning. GOALS AND OBJECTIVES • Provides a safe potable water system that maintains adequate pressure and meets all the State rules and regulations. • Provides a safe, sanitary, and reliable wastewater system that meets all State rules and regulations. • Ensure an adequate future water supply, through innovative conservation practices and proactively developing new resources. • Proactively engage and empower personnel to strengthen ability to respond promptly to daily and emergency events. • Emphasize safety to reduce preventable accidents. • Engaged workforce that is service oriented in delivering quality services and providing accurate and timely responses to customer requests and concerns. 168 of 275 WATER AND SEWER ADMINISTRATION ORGANIZATION CHART WATER & SEWER ADMINISTRATION 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director 1 1 1 1 Assistant Director 1 1 1 0 Water & Sewer Manager 1 1 1 1 Customer Relations Representative 1 1 1 1 SCADA Technician 0 1 1 1 Schertz-Seguin Local Government Corp Gen Mgr 1 1 1 1 Schertz-Seguin Local Government Corp Assistant Gen Mgr 1 1 1 0 Schertz-Seguin Local Government Corp Electrical Journeyman 0 0 0 1 Water & Sewer Superintendent 1 1 1 1 Water & Sewer Supervisor 1 2 2 2 Service Worker II 5 5 5 5 Service Worker I 10 10 10 10 City Manager Deputy City Manager Public Works Streets Water & Sewer Drainage 169 of 275 WATER AND SEWER ADMINISTRATION TOTAL POSITIONS 24 25 25 24 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Water Connections 16734 16031 16265 16590 Miles of Water Main 230 236 243 250 Miles of Sewer Main 118 124 131 137 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Gallons Pumped (Edwards), acre feet 52 324 400 550 Gallons Received (SSLGC), acre feet 6000 6694 6700 6800 Gallons Distributed, acre feet 5300 6282 5630 6000 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget New Meter Installed 260 276 80 150 New Service Taps 0 3 1 5 Water Service Calls 2212 1820 1858 2000 Water Main Break, Service Repair Calls 1806 1611 1506 1800 Sewer Backup and Repair Calls 792 904 765 775 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel Services $1,801,986 $1,821,807 $1,857,153 $2,287,456 Supplies 78,926 44,285 53,000 109,480 City Support Services 68,258 72,617 89,559 219,750 Utility Services 3,773,667 3,890,452 4,020,500 4,223,750 Operations Support 9,450 7,390 10,050 10,100 Staff Support 37,795 35,788 43,000 41,450 City Assistance 200 40 0 0 Professional Services 465,999 377,238 380,400 392,400 Fund Charges/Transfers 8,615,455 8,930,072 6,746,368 6,794,386 Maintenance Services 10,195,253 10,994,260 11,347,820 11,872,500 170 of 275 WATER AND SEWER ADMINISTRATION Other Costs 40,000 36,616 40,000 40,000 Debt Service 2,072,273 637,022 2,619,511 2,597,184 Other Financing Sources 0 57,095 0 0 Rental/Leasing 96,568 113,265 105,402 60,700 Operating Equipment 6,950 8,201 13,000 124,500 Capital Outlay 0 0 255,507 1,075,000 Total $27,262,779 $27,026,148 $27,581,270 $29,848,656 Projects $0 $5,000,000 $326,687 $0 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 8.2% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the purchase of a replacement Combo Vac Truck, system monitoring upgrades and easement acquisition for future infrastructure. 171 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ W & S ADMINISTRATION ==================== Personnel Services 575-511110 Regular 1,182,237 1,171,386 1,305,491 929,700 1,152,596 1,472,343 ____________ 575-511120 Overtime 52,807 82,165 68,801 55,888 85,000 72,173 ____________ 575-511210 Longevity 30,266 11,801 13,861 10,030 9,922 11,705 ____________ 575-511230 Certification Allowance 10,761 16,783 13,791 12,953 11,104 10,851 ____________ 575-511240 Vehicle/phone Allowance 900 866 900 0 0 0 ____________ 575-511310 FICA - Employer 92,185 94,928 107,008 73,415 96,284 119,579 ____________ 575-511350 TMRS-Employer 203,588 210,831 229,263 156,048 201,567 261,159 ____________ 575-511410 Health-Employer 218,247 219,573 265,624 201,301 275,733 316,229 ____________ 575-511500 Workers' Compensation 10,995 13,475 22,745 24,947 24,947 23,417 ____________ TOTAL Personnel Services 1,801,986 1,821,807 2,027,484 1,464,281 1,857,153 2,287,456 Supplies 575-521000 Operating Supplies 8,469 11,551 10,000 10,240 20,000 15,000 ____________ 575-521100 Office Supplies 962 1,565 1,500 739 1,500 2,000 ____________ 575-521200 Medical/Chem Supplies 1,391 1,457 1,500 978 1,500 5,980 ____________ 575-521400 Plumbing Supplies 68,105 29,713 50,000 10,495 30,000 85,000 ____________ 575-521600 Equip Maint Supplies 0 0 0 0 0 1,500 ____________ TOTAL Supplies 78,926 44,285 63,000 22,452 53,000 109,480 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 575-532400 Computer Fees & Licenses 0 0 0 0 0 4,000 ____________ 575-532500 City Insurance-Commercial 65,833 70,562 78,000 86,059 86,059 97,000 ____________ 575-532800 Employee Appreciation Events 2,500 2,055 3,500 2,907 3,500 3,750 ____________ 575-532900 Contingencies ( 76) 0 109,000 0 0 115,000 ____________ TOTAL City Support Services 68,258 72,617 190,500 88,966 89,559 219,750 Utility Services 575-533100 Gas Utility Service 2,064 2,820 3,000 2,225 3,000 4,000 ____________ 575-533200 Electric Utility Service 428,361 403,065 325,000 292,361 450,000 450,000 ____________ 575-533310 Telephone/Cell Phones 429 81 2,000 0 2,000 0 ____________ 575-533400 Water Purchase 3,293,664 3,415,885 3,200,000 2,004,481 3,500,000 3,700,000 ____________ 575-533410 Water Utility Service 1,936 2,075 2,500 2,032 2,500 2,750 ____________ 575-533500 Vehicle Fuel 47,213 66,524 53,000 48,424 63,000 67,000 ____________ TOTAL Utility Services 3,773,667 3,890,452 3,585,500 2,349,523 4,020,500 4,223,750 Operations Support 575-534000 Postage 306 272 300 61 300 350 ____________ 575-534100 Advertising 2,455 0 3,000 0 3,000 3,000 ____________ 575-534200 Printing & Binding 0 179 250 31 250 250 ____________ 575-534300 Equipment Maintenance - Copie 6,688 6,939 6,500 4,453 6,500 6,500 ____________ TOTAL Operations Support 9,450 7,390 10,050 4,545 10,050 10,100 XXXXXXX 172 of 275172 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 7 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Staff Support 575-535100 Uniforms 15,113 13,960 20,000 9,723 20,000 17,450 ____________ 575-535300 Memberships 5,683 0 0 0 0 0 ____________ 575-535500 Training/Travel 15,000 20,545 23,000 11,006 23,000 23,000 ____________ 575-535510 Meeting Expenses 1,999 1,283 0 0 0 1,000 ____________ TOTAL Staff Support 37,795 35,788 43,000 20,730 43,000 41,450 City Assistance 575-537100 Medical Services 200 40 0 0 0 0 ____________ TOTAL City Assistance 200 40 0 0 0 0 Professional Services 575-541200 Legal Svcs 225,226 113,915 150,000 149,176 200,000 125,000 ____________ 575-541300 Other Consl/Prof Services 121,249 45,587 145,000 44,449 60,000 145,000 ____________ 575-541305 Cell Tower Management Fees 92,124 108,128 108,000 91,811 95,000 96,000 ____________ 575-541400 Auditor/Accounting Service 26,000 24,000 24,000 24,000 24,000 25,000 ____________ 575-541500 Paying Agent 1,400 797 1,400 600 1,400 1,400 ____________ 575-541502 Cost of Bond Issuance 0 84,811 0 0 0 0 ____________ TOTAL Professional Services 465,999 377,238 428,400 310,035 380,400 392,400 Fund Charges/Transfers 575-548040 Contribution To CVLGC 99,999 300,000 400,000 400,000 400,000 300,000 ____________ 575-548050 Contribution to SSLG 3,908,231 3,913,110 3,898,064 2,977,674 3,898,064 4,065,751 ____________ 575-548060 Contribution to CCMA 714,450 716,245 800,000 218,025 800,000 715,050 ____________ 575-548101 Transfer Out - General Fund 0 0 4,000 0 4,000 4,000 ____________ 575-548600 Inter-fund Charges-Admin 1,450,827 1,478,230 1,493,620 1,244,683 1,493,620 1,540,372 ____________ 575-548610 Interfund Charge-Fleet 116,624 163,596 150,684 125,570 150,684 169,213 ____________ 575-548800 Depreciation Expense 2,313,943 2,358,892 0 0 0 0 ____________ 575-548900 Amortization Expense 11,381 0 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 8,615,455 8,930,072 6,746,368 4,965,952 6,746,368 6,794,386 Maintenance Services 575-551100 Building Maintenance 2,451 2,908 5,000 0 5,000 10,000 ____________ 575-551300 Computer Maintenance 11,004 14,647 17,500 6,229 17,500 17,500 ____________ 575-551400 Minor & Other Equip Maint 2,127 3,302 5,100 2,433 5,100 5,100 ____________ 575-551500 Water Maintenance 70,211 132,340 200,000 144,427 200,000 280,000 ____________ 575-551510 Waste Contractor Expense 5,206,801 5,452,509 5,000,000 4,147,104 5,500,000 5,582,100 ____________ 575-551520 Sewer Treatment-CCMA/MUD 4,708,982 5,286,445 4,182,000 4,072,525 5,500,000 5,720,000 ____________ 575-551530 Sewer Maintenance 129,617 78,157 90,000 33,044 90,000 120,000 ____________ 575-551540 I&I Maintenance 45,429 7,299 50,000 0 10,000 50,000 ____________ 575-551600 Street Maintenance Materials 18,411 16,333 20,000 16,992 20,000 87,500 ____________ 575-551720 Low Flow Rebate Program 0 100 400 0 0 100 ____________ 575-551800 Other Maintenance Agreements 220 220 200 220 220 200 ____________ TOTAL Maintenance Services 10,195,253 10,994,260 9,570,200 8,422,973 11,347,820 11,872,500 XXXXXXX 173 of 275173 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 8 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Other Costs 575-554100 State Water Fees-TCEQ 40,000 36,616 40,000 36,605 40,000 40,000 ____________ TOTAL Other Costs 40,000 36,616 40,000 36,605 40,000 40,000 Debt Service 575-555900 Debt Service 1,560,000 0 1,912,700 1,580,000 1,580,000 1,630,000 ____________ 575-555900.Interest Expense 512,273 637,022 587,077 1,039,511 1,039,511 967,184 ____________ TOTAL Debt Service 2,072,273 637,022 2,499,777 2,619,511 2,619,511 2,597,184 Other Financing Sources 575-556000 Issuance Costs 0 57,095 0 0 0 0 ____________ TOTAL Other Financing Sources 0 57,095 0 0 0 0 Rental/Leasing 575-561000 Rental-Building & Land 3,041 3,132 3,275 3,402 3,402 3,700 ____________ 575-561100 Rental-Equipment 0 8,133 1,000 0 0 6,000 ____________ 575-561200 Lease/Purchase Payments 93,527 102,000 68,000 85,000 102,000 51,000 ____________ TOTAL Rental/Leasing 96,568 113,265 72,275 88,402 105,402 60,700 Operating Equipment 575-571000 Furniture & Fixtures 4,361 3,952 3,000 266 3,000 6,000 ____________ 575-571300 Computer & Periphe. < $5000 0 0 0 0 0 108,500 ____________ 575-571500 Minor Equipment 2,588 4,249 4,000 4,963 10,000 10,000 ____________ TOTAL Operating Equipment 6,950 8,201 7,000 5,229 13,000 124,500 Capital Outlay 575-581000 MAJOR PROJECTS-water & sewer 0 0 0 0 0 250,000 ____________ 575-581010 LAND/ROW 0 0 0 0 0 100,000 ____________ 575-581200 Vehicles & Access. Over $5,00 0 0 52,500 55,382 57,500 0 ____________ 575-581800 Equipment Over $5,000 0 0 208,900 193,006 198,007 725,000 ____________ TOTAL Capital Outlay 0 0 261,400 248,388 255,507 1,075,000 Water Line Relocation ___________ ___________ ___________ ___________ ___________ ____________ ____________ Aviation Heights ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL W & S ADMINISTRATION 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC WORKS 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656 XXXXXXX 174 of 275174 of 275 FUND: 411 CAPITAL RECOVERY FUND WATER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Provide citizens with quality projects completed on-time and on-budget. • Design a 3 million gallon ground storage and booster station • State law mandates that the Water/Wastewater Capital Recovery plan be updated at least every five years. The last study was 2011. 175 of 275 CAPITAL RECOVERY FUND - WATER PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $1,079,712 $832,664 $900,000 $1,000,000 Miscellaneous 10,310 65,208 211,800 222,000 Total $1,090,022 $897,871 $1,111,800 $1,222,000 Expenses Non Departmental $46,922 $37,234 $55,748 $55,748 Projects 512,000 4,230,819 0 0 Total $558,922 $4,268,052 $55,748 $55,748 Over/-Under $531,100 -$3,370,181 $1,056,052 $1,166,252 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $55,748 for any professional services or studies that need to be completed. 176 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 1,079,712 832,664 1,100,000 573,302 900,000 1,000,000 ____________ Miscellaneous 10,310 65,208 51,500 179,590 211,800 222,000 ____________ TOTAL REVENUES 1,090,022 897,871 1,151,500 752,892 1,111,800 1,222,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 46,922 37,234 55,748 1,000 55,748 55,748 ____________ TOTAL GENERAL GOVERNMENT 46,922 37,234 55,748 1,000 55,748 55,748 MISC & PROJECTS PROJECTS 512,000 4,230,819 0 0 0 0 ____________ TOTAL MISC & PROJECTS 512,000 4,230,819 0 0 0 0 ____________ TOTAL EXPENDITURES 558,922 4,268,052 55,748 1,000 55,748 55,748 REVENUE OVER/(UNDER) EXPENDITURES 531,100 ( 3,370,181) 1,095,752 751,892 1,056,052 1,166,252 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 177 of 275177 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455900 Cap Rcvry-Water 1,079,712 832,664 1,100,000 573,302 900,000 1,000,000 ____________ TOTAL Fees 1,079,712 832,664 1,100,000 573,302 900,000 1,000,000 Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Miscellaneous 000-491000 Interest Earned 237 754 1,500 1,307 1,800 2,000 ____________ 000-491200 Investment Income 10,073 64,453 50,000 178,282 210,000 220,000 ____________ TOTAL Miscellaneous 10,310 65,208 51,500 179,590 211,800 222,000 ____________ TOTAL REVENUES 1,090,022 897,871 1,151,500 752,892 1,111,800 1,222,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 178 of 275178 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 101-532400 Computer Fees & Licenses 0 0 11,748 0 11,748 11,748 ____________ TOTAL City Support Services 0 0 11,748 0 11,748 11,748 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 101-541300 Professional Services-Cap Pla 45,922 36,234 43,000 0 43,000 43,000 ____________ 101-541400 Auditor/Accounting Service 1,000 1,000 1,000 1,000 1,000 1,000 ____________ TOTAL Professional Services 46,922 37,234 44,000 1,000 44,000 44,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Debt Service ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 46,922 37,234 55,748 1,000 55,748 55,748 XXXXXXX 179 of 275179 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NONDEPARTMENTAL =============== Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 46,922 37,234 55,748 1,000 55,748 55,748 XXXXXXX 180 of 275180 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers 900-548406 Transfer Out-Public Imprvment 512,000 4,230,819 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 512,000 4,230,819 0 0 0 0 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 512,000 4,230,819 0 0 0 0 XXXXXXX 181 of 275181 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 21 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ LIVE OAK ELEVATED TANK ====================== Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 512,000 4,230,819 0 0 0 0 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 558,922 4,268,052 55,748 1,000 55,748 55,748 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 182 of 275182 of 275 FUND: 421 CAPITAL RECOVERY FUND SEWER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water/Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 2011. Currently the Sedona WWTP serves the Crossvine Subdivision area but will be eliminated when the new CCMA WWTP comes on line. A sewer line and lift-station will be needed to accomplish this project. • Initiate and institute a study to implement reuse water throughout the City. • Provide citizens with quality projects completed on-time and on-budget. 183 of 275 CAPITAL RECOVERY FUND - SEWER PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $611,659 $371,261 $400,000 $500,000 Miscellaneous 9,865 59,887 245,000 200,000 Total $621,523 $431,148 $645,000 $700,000 Expenses Non-Departmental $7,855,487 $21,382 $67,248 $67,248 Total $7,855,487 $21,382 $67,248 $67,248 Over/-Under -$7,233,964 $409,766 $577,752 $632,752 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $67,248 for any professional services or studies that need to be completed. 184 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 611,659 371,261 550,000 355,654 400,000 500,000 ____________ Miscellaneous 9,865 59,887 51,500 194,555 245,000 200,000 ____________ TOTAL REVENUES 621,523 431,148 601,500 550,209 645,000 700,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 7,855,487 21,382 64,248 2,558 67,248 67,248 ____________ TOTAL GENERAL GOVERNMENT 7,855,487 21,382 64,248 2,558 67,248 67,248 MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL EXPENDITURES 7,855,487 21,382 64,248 2,558 67,248 67,248 REVENUE OVER/(UNDER) EXPENDITURES ( 7,233,964) 409,766 537,252 547,651 577,752 632,752 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 185 of 275185 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455910 Cap Rcvry-Waste Water 611,659 371,261 550,000 355,654 400,000 500,000 ____________ TOTAL Fees 611,659 371,261 550,000 355,654 400,000 500,000 Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Miscellaneous 000-491000 Interest Earned 195 6,415 1,500 18,276 25,000 25,000 ____________ 000-491200 Investment Income 39,750 63,418 50,000 176,128 220,000 175,000 ____________ 000-491900 Unrealize Gain/Loss-Captl On( 30,080) ( 9,945) 0 151 0 0 ____________ TOTAL Miscellaneous 9,865 59,887 51,500 194,555 245,000 200,000 ____________ TOTAL REVENUES 621,523 431,148 601,500 550,209 645,000 700,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 186 of 275186 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 101-532400 Computer Fees & Licenses 0 0 11,748 0 11,748 11,748 ____________ TOTAL City Support Services 0 0 11,748 0 11,748 11,748 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 101-541300 Professional Services-Cap Pla 55,698 15,816 50,000 0 50,000 50,000 ____________ 101-541400 Auditor/Accounting Service 1,000 1,000 1,000 1,000 1,000 1,000 ____________ 101-541650 Investment Mgt Fee-Sewer 3,789 4,566 1,500 1,558 4,500 4,500 ____________ TOTAL Professional Services 60,487 21,382 52,500 2,558 55,500 55,500 Fund Charges/Transfers 101-548406 Transfer Out-Water/Sewer Prjc 7,795,000 0 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 7,795,000 0 0 0 0 0 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 7,855,487 21,382 64,248 2,558 67,248 67,248 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 7,855,487 21,382 64,248 2,558 67,248 67,248 XXXXXXX 187 of 275187 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ SEWER PROJECTS ============== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 7,855,487 21,382 64,248 2,558 67,248 67,248 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 188 of 275188 of 275 FUND: 204 DRAINAGE FUND DEPARTMENT DESCRIPTION The Public Works Drainage Division provides essential services that contributes to a safer and more attractive community through the maintenance and management of drainage channels, storm water inlets, floodways, road right-of-way, alleys, and compliance with regulations, as well as reviewing subdivision plans and the issuance of permits for development that potentially affects drainage infrastructure. The revenues come from a fee charged to “users”. A “user” is any citizen or business that owns impervious surfaces and/or any man-made structure, such as buildings, parking lots, or driveways. GOALS AND OBJECTIVES • Protect lives and property. • Adhere to best management practices in the maintenance of natural creek waterways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. • Technical review and issuance of floodplain permits, flood insurance rate map revision, floodplain violation identification, coordination and mitigation support. • Continue to evaluate, consider, and pursue all available resources for innovative management of the drainage infrastructure. 189 of 275 PUBLIC WORKS DRAINAGE ORGANIZATIONAL CHART DRAINAGE 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director 1 1 1 1 Assistant Director 1 1 1 0 Streets/Drainage Manager 1 1 1 1 Drainage Superintendent 1 1 1 1 Drainage Worker II 2 2 2 2 Drainage Worker I 5 5 5 5 TOTAL POSITIONS 11 11 11 10 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Acres of Alleys Maintained 5.15 5.15 5.15 5.15 Acres of Rights-of-Way (ROW) Maintained 66.46 66.46 66.46 66.46 Acres of Drainage Ditches Maintained 158.75 220 220 220 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Manager Deputy City Manager Public Works Streets Water & Sewer Drainage 190 of 275 PUBLIC WORKS DRAINAGE Monthly Operating Expenditures 79,252.85 87,284 110,512 125,830 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget ROW Maintenance & Mowing, Hours 4250 4320 4550 4550 Drainage Mowing, Hours 1080 1340 1380 1400 Drainage Structure Maintenance, Hours 1640 2151 2100 2250 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Permits $6,670 $9,650 $11,000 $10,200 Fees 1,211,192 1,258,899 1,258,500 1,321,850 Fund Transfers 0 19,166 17,573 17,573 Miscellaneous 59,975 3,938 27,500 27,000 Total $1,277,838 $1,291,653 $1,314,573 $1,376,623 Expenses Personnel $379,237 $283,539 $527,883 $589,467 Supplies 3,717 10,989 6,950 7,800 City Support Services 4,474 4,490 15,672 17,000 Utility Services 20,288 26,436 30,900 30,000 Operations Support 31 0 0 0 Staff Support 13,042 11,171 14,000 15,444 City Assistance 120 40 200 200 Professional Services 2,720 16,225 77,500 16,000 Fund Charges/Transfers 647,133 682,199 575,443 528,746 Maintenance Services 10,728 9,764 75,000 156,000 Other Costs 0 100 105 100 Debt Services 121,740 0 0 0 Operating Equipment 6,867 2,459 2,500 9,450 Capital Outlay 0 0 165,000 124,000 Projects 0 0 0 100,000 Total $1,210,097 $1,047,411 $1,491,153 $1,594,207 Over/-Under $67,741 $244,241 -$176,580 -$217,584 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The FY 2023-24 Budget increase 4.7% from the FY 2022-23 year-end estimate from anticipated service additions. 191 of 275 PUBLIC WORKS DRAINAGE Expenses: The FY 2023-24 Budget will increase 6.9% from the FY 2022-23 year-end estimate for anticipated wage adjustments and equipment replacements and additional drainage channel maintenance projects. 192 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Permits 6,670 9,650 7,000 13,050 11,000 10,200 ____________ Fees 1,211,192 1,258,899 1,258,500 1,054,423 1,258,500 1,321,850 ____________ Fund Transfers 0 19,166 182,573 0 17,573 17,573 ____________ Miscellaneous 59,975 3,938 2,000 20,467 27,500 27,000 ____________ TOTAL REVENUES 1,277,838 1,291,653 1,450,073 1,087,941 1,314,573 1,376,623 EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207 ____________ TOTAL PUBLIC WORKS 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207 MISC & PROJECTS PROJECTS 0 0 0 0 0 100,000 ____________ TOTAL MISC & PROJECTS 0 0 0 0 0 100,000 ____________ TOTAL EXPENDITURES 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,594,207 REVENUE OVER/(UNDER) EXPENDITURES 67,741 244,241 10,266 23,733 ( 176,580) ( 217,584) =========== =========== =========== =========== =========== ============ ============ XXXXXXX 193 of 275193 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Permits 000-432400 Floodplain Permit 6,670 9,650 7,000 13,050 11,000 10,200 ____________ TOTAL Permits 6,670 9,650 7,000 13,050 11,000 10,200 Fees 000-457500 Drainage Penalties 1,540 9,881 8,500 8,803 8,500 9,350 ____________ 000-457600 Drainage Fee 1,209,653 1,249,018 1,250,000 1,045,620 1,250,000 1,312,500 ____________ TOTAL Fees 1,211,192 1,258,899 1,258,500 1,054,423 1,258,500 1,321,850 Fund Transfers 000-481000 Transfer In - Reserves 0 0 165,000 0 0 0 ____________ 000-486100 Transfer In 0 19,166 0 0 0 0 ____________ 000-486101 Transfer In - General Fund 0 0 17,573 0 17,573 17,573 ____________ TOTAL Fund Transfers 0 19,166 182,573 0 17,573 17,573 Miscellaneous 000-491000 Interest Earned 82 710 500 2,951 4,500 4,000 ____________ 000-491200 Investment Income 738 3,228 1,500 17,517 23,000 23,000 ____________ 000-497000 Misc Income-Drainage 59,155 0 0 0 0 0 ____________ TOTAL Miscellaneous 59,975 3,938 2,000 20,467 27,500 27,000 ____________ TOTAL REVENUES 1,277,838 1,291,653 1,450,073 1,087,941 1,314,573 1,376,623 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 194 of 275194 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ DRAINAGE ======== Personnel Services 579-511110 Regular 234,047 202,262 319,184 265,615 331,406 368,504 ____________ 579-511120 Overtime 8,883 3,539 7,174 4,646 7,174 8,265 ____________ 579-511210 Longevity 9,876 10,151 9,558 12,802 12,802 13,145 ____________ 579-511230 Certification Allowance 1,985 2,352 2,450 2,573 2,723 2,873 ____________ 579-511310 FICA - Employer 18,135 16,858 25,885 21,003 27,089 30,021 ____________ 579-511350 TMRS-Employer 41,806 ( 13,709) 55,458 44,084 56,710 65,566 ____________ 579-511410 Health-Employer 60,674 57,392 99,305 63,528 82,126 94,154 ____________ 579-511500 Workers' Compensation 3,831 4,694 6,200 8,692 7,853 6,939 ____________ TOTAL Personnel Services 379,237 283,539 525,214 422,943 527,883 589,467 Supplies 579-521000 Operating Supplies 2,318 10,098 2,500 1,402 2,500 3,000 ____________ 579-521100 Office Supplies 237 111 250 113 250 600 ____________ 579-521200 Medical/Chem Supplies 1,162 780 4,000 1,130 4,000 4,000 ____________ 579-521300 Motor Vehicle Supplies 0 0 200 0 200 200 ____________ TOTAL Supplies 3,717 10,989 6,950 2,645 6,950 7,800 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 579-532500 City Insurance-Commercial 2,974 3,111 3,500 3,172 3,172 3,500 ____________ 579-532800 EMPLOYEE APPRECIATION EVENTS 1,500 980 2,500 1,475 2,500 2,500 ____________ 579-532900 Contingencies 0 399 10,000 460 10,000 11,000 ____________ TOTAL City Support Services 4,474 4,490 16,000 5,107 15,672 17,000 Utility Services 579-533310 Telephone/Cell Phones 805 383 900 0 900 0 ____________ 579-533500 Vehicle Fuel 19,483 26,052 16,000 24,350 30,000 30,000 ____________ TOTAL Utility Services 20,288 26,436 16,900 24,350 30,900 30,000 Operations Support 579-534200 Printing & Binding 31 0 0 0 0 0 ____________ TOTAL Operations Support 31 0 0 0 0 0 Staff Support 579-535100 Uniforms 6,306 5,263 6,000 4,722 6,000 6,300 ____________ 579-535300 Memberships ( 14) 0 0 0 0 600 ____________ 579-535500 Training/Travel 5,000 5,875 8,000 2,266 8,000 7,500 ____________ 579-535510 Meeting Expenses 1,200 33 0 0 0 500 ____________ 579-535600 Professional Certification 550 0 0 0 0 544 ____________ TOTAL Staff Support 13,042 11,171 14,000 6,988 14,000 15,444 XXXXXXX 195 of 275195 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 579-537100 Medical Services 120 40 200 0 200 200 ____________ TOTAL City Assistance 120 40 200 0 200 200 Professional Services 579-541200 Legal Svcs 59 0 1,000 0 1,000 1,000 ____________ 579-541310 Contractual Services 1,161 14,725 40,000 37,817 75,000 15,000 ____________ 579-541400 Auditor/Accounting Service 1,500 1,500 1,500 1,500 1,500 0 ____________ TOTAL Professional Services 2,720 16,225 42,500 39,317 77,500 16,000 Fund Charges/Transfers 579-548000 Transfer Out 20,355 0 0 0 0 0 ____________ 579-548101 Transfer Out - General Fund 0 0 1,000 0 1,000 0 ____________ 579-548500 Interfund Charges-Admin 285,506 308,010 320,073 266,728 320,073 265,625 ____________ 579-548600 Interfund Charges-Water 146,400 150,000 150,000 125,000 150,000 157,500 ____________ 579-548610 Interfund Charge-Fleet 99,261 115,807 104,370 86,975 104,370 105,621 ____________ 579-548800 Depreciation Expense 95,611 108,382 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 647,133 682,199 575,443 478,703 575,443 528,746 Maintenance Services 579-551300 Computer Maintenance ( 623) 0 0 0 0 0 ____________ 579-551610 Drainage Channel Maintenance 11,351 9,764 75,000 8,033 75,000 156,000 ____________ TOTAL Maintenance Services 10,728 9,764 75,000 8,033 75,000 156,000 Other Costs 579-554100 State Storm Water Fee-TCEQ 0 100 100 105 105 100 ____________ TOTAL Other Costs 0 100 100 105 105 100 Debt Service 579-555900 Debt Service 120,000 0 0 0 0 0 ____________ 579-555900.Interest Expense 1,740 0 0 0 0 0 ____________ TOTAL Debt Service 121,740 0 0 0 0 0 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 579-571200 Vehicles & Access Less $5,000 130 0 0 0 0 0 ____________ 579-571300 Computer & Periphe. < $5,000 0 0 0 0 0 5,100 ____________ 579-571500 Equipment Under $5,000 6,737 2,459 2,500 2,402 2,500 4,350 ____________ TOTAL Operating Equipment 6,867 2,459 2,500 2,402 2,500 9,450 XXXXXXX 196 of 275196 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Capital Outlay 579-581010 Land Purchase 0 0 0 0 0 100,000 ____________ 579-581200 Vehicles & Access. Over $5,00 0 0 165,000 73,615 165,000 0 ____________ 579-581500 Machinery/Equipment 0 0 0 0 0 24,000 ____________ TOTAL Capital Outlay 0 0 165,000 73,615 165,000 124,000 ________________________________________________________________________________________________________________________________________ TOTAL DRAINAGE 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC WORKS 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207 XXXXXXX 197 of 275197 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 900-541100 Engineering 0 0 0 0 0 100,000 ____________ TOTAL Professional Services 0 0 0 0 0 100,000 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 0 0 0 0 100,000 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 0 0 0 0 100,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,594,207 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 198 of 275198 of 275 FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 230 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge) and JBSA Randolph. We also work with individual at-risk patients to insure they have the best access to primary healthcare and that their medical needs are being met before an emergency occurs. We educate our employees by providing over fifty hours of Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand-by event coverage to further the knowledge of Emergency Medical Services and injury/illness prevention and preparedness. GOALS AND OBJECTIVES • Provide efficient pre-hospital healthcare services to the communities that we serve. • Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. • Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. • Provide high quality pre-hospital training and community education for the communities we serve and the region as a whole. • Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. • Be the preferred employer for pre-hospital healthcare providers in the State of Texas 199 of 275 EMERGENCY MEDICAL SERVICES (EMS) • Be thoroughly prepared for man-made and natural disasters in our jurisdiction, region, and statewide. • Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. ORGANIZATIONAL CHART EMS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Chief 1 1 1 1 Assistant Chief - Operations 1 1 1 1 Assistant Chief - Clinical 1 1 1 1 Community Health Coordinator 1 1 1 1 Training Coordinator 1 1 1 2 Office Manager 1 1 1 1 Instructor 1 1 1 0 Administrative Asst. 1 1 1 1 Billing Specialist 3 3 3 3 EMS Battalion Chief 3 3 3 3 Field Training Officer 3 3 3 0 Lieutenant 3 3 3 6 MIH Paramedic 1 1 1 1 Paramedic 28 30 32 40 EMT 6 6 12 12 P/T Paramedics 15 15 15 15 P/T EMT 5 5 5 5 P/T Supply Coordinator 1 1 1 1 TOTAL POSITIONS 76 78 86 90 City Manager Emergency Medical Services (EMS) 200 of 275 EMERGENCY MEDICAL SERVICES (EMS) PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Requests for EMS Service 12,269 13,520 13,618 14,893 Transports to Hospitals 7,443 8,332 8,366 9,358 Hospital to Hospital Transports 795 913 900 925 Collections per Transport $459 $538 $500 $525 Students Enrolled in EMT Certification Classes 135 154 140 160 Trips billed for Alamo Heights 546 623 600 650 Members of EMS Passport 432 417 450 450 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Response Time 90% Reliability 13:59 13:59 13:00 13:00 Total Time on Task (Minutes) 58:30 57:50 57:00 57:00 Transport Percentage 61% 62% 62% 62% Days Sales Outstanding 45.78 33.29 45 35 Mutual Aid Requested 28 22 20 20 Students Graduated from EMT Certification Classes 63 83 70 100 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Critical Failures / 100,000 miles 7.0 3.7 6 4 Fleet Accidents / 100,000 miles 5.0 3.3 4 3 Cardiac Arrest Save % 7.1% 8% 10% 10% Correct recognition of STEMI 64.6% 62% 75% 75% EMT Class Certification Pass Rate 85.7% 92% 90% 94% 201 of 275 EMERGENCY MEDICAL SERVICES (EMS) Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $7,164,000 $7,780,595 $7,925,405 $8,486,771 Inter-Jurisdictional 3,204,108 4,133,931 3,901,113 4,207,452 Fund Transfers 409,606 7,381 0 0 Miscellaneous 115,705 81,240 199,465 166,000 Total $10,893,569 $12,003,147 $12,025,983 $12,860,223 Expenses Personnel $5,087,531 $5,748,218 $6,567,746 $7,778,652 Supplies 356,297 441,925 435,369 440,425 City Support Services 71,113 81,610 141,969 199,200 Utility Services 130,473 186,822 160,500 176,000 Operations Support 152,744 34,261 33,570 34,400 Staff Support 55,329 68,776 102,492 88,000 City Assistance 616,862 623,522 623,989 689,566 Professional Services 113,798 149,674 124,000 128,000 Fund Charges/Transfers 3,272,625 3,292,461 2,875,756 3,280,093 Maintenance Services 10,560 10,440 11,000 13,000 Debt Service 115,100 0 0 0 Rental/Leasing 65,118 -6,633 78,509 120,000 Operating Equipment 74,513 37,659 114,849 58,500 Capital Outlay 0 17,240 710,000 635,000 Total $10,122,063 $10,685,974 $11,979,749 $13,640,835 Over/-Under $771,505 $1,317,174 $46,234 -$780,612 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2023-24 Budget are expected to increase 6.9% from FY 2022-23 year-end estimates from an increase in transports and new service contracts with customer cities. Expenses: The FY 2023-24 Budget will increase 13.9% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of 4 EMT positions. 202 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 7,164,150 7,780,595 7,605,302 5,607,235 7,925,405 8,486,771 ____________ Inter-Jurisdictional 3,204,108 4,133,931 3,978,179 3,601,502 3,901,113 4,207,452 ____________ Fund Transfers 409,606 7,381 262,000 0 0 0 ____________ Miscellaneous 115,705 81,240 171,500 186,986 199,465 166,000 ____________ TOTAL REVENUES 10,893,569 12,003,147 12,016,982 9,395,724 12,025,983 12,860,223 EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 ____________ TOTAL PUBLIC SAFETY 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL EXPENDITURES 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 REVENUE OVER/(UNDER) EXPENDITURES 771,505 1,317,174 1,319 ( 609,567) 46,234 ( 780,612) =========== =========== =========== =========== =========== ============ ============ XXXXXXX 203 of 275203 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-456100 Ambulance/Mileage Transprt Fe 6,844,294 7,400,892 7,248,302 5,312,710 7,566,405 8,107,771 ____________ 000-456110 Passport Membership Fees 25,765 26,660 26,000 25,285 25,000 26,000 ____________ 000-456120 EMT Class - Fees 134,600 170,975 140,000 115,615 155,000 150,000 ____________ 000-456122 CE Class - Fees 19,745 18,523 20,000 20,691 20,000 20,000 ____________ 000-456130 Immunization Fees 2,149 2,266 3,000 1,937 2,000 3,000 ____________ 000-456140 Billing Fees-External 20,157 23,383 28,000 22,338 29,000 30,000 ____________ 000-456150 Standby Fees 39,826 53,639 50,000 41,325 50,000 50,000 ____________ 000-456155 Community Services Support 40,176 42,062 50,000 36,371 38,000 50,000 ____________ 000-456160 MIH Services 37,413 42,145 40,000 30,963 40,000 50,000 ____________ 000-459200 NSF Check Fee 25 50 0 0 0 0 ____________ TOTAL Fees 7,164,150 7,780,595 7,605,302 5,607,235 7,925,405 8,486,771 Inter-Jurisdictional 000-473500 Seguin/Guadalupe Co Support 1,005,263 850,607 927,935 773,279 927,935 1,020,728 ____________ 000-474200 JBSA Support 0 582,131 654,778 544,659 654,778 674,421 ____________ 000-474300 Cibolo Support 473,115 529,044 557,334 557,334 557,334 637,650 ____________ 000-475100 Comal Co ESD #6 141,411 200,905 132,247 104,509 139,346 154,309 ____________ 000-475200 Live Oak Support 246,256 259,351 273,764 273,764 273,764 282,952 ____________ 000-475300 Universal City Support 321,566 335,885 345,554 345,554 345,554 342,714 ____________ 000-475400 Selma Support 171,441 180,290 186,132 186,132 186,132 214,655 ____________ 000-475500 Schertz Support 667,049 695,644 725,514 725,514 725,514 770,949 ____________ 000-475600 Santa Clara Support 11,455 11,953 12,236 12,236 12,236 12,888 ____________ 000-475800 Marion Support 18,375 21,364 22,685 22,685 22,685 21,184 ____________ 000-475910 TASPP Program 148,177 466,757 140,000 55,835 55,835 75,000 ____________ TOTAL Inter-Jurisdictional 3,204,108 4,133,931 3,978,179 3,601,502 3,901,113 4,207,452 Fund Transfers 000-486000 Transfer In-Reserves 0 0 262,000 0 0 0 ____________ 000-486100 Transfer In 0 7,381 0 0 0 0 ____________ 000-486405 Transfer In-Grant Fund 409,606 0 0 0 0 0 ____________ TOTAL Fund Transfers 409,606 7,381 262,000 0 0 0 Miscellaneous 000-491000 Interest Earned 489 1,164 1,500 7,930 10,000 10,000 ____________ 000-491200 Investment Income 959 5,895 4,000 23,787 27,000 24,000 ____________ 000-493203 Donations-EMS 925 1,500 2,000 1,215 465 2,000 ____________ 000-497000 Misc Income 48,218 28,162 94,000 100,105 110,000 60,000 ____________ 000-497100 Recovery of Bad Debt 11,223 12,903 20,000 13,962 12,000 20,000 ____________ 000-497110 Collection Agency-Bad Debt 53,891 31,617 50,000 39,987 40,000 50,000 ____________ TOTAL Miscellaneous 115,705 81,240 171,500 186,986 199,465 166,000 ____________ TOTAL REVENUES 10,893,569 12,003,147 12,016,982 9,395,724 12,025,983 12,860,223 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 204 of 275204 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ SCHERTZ EMS =========== Personnel Services 280-511110 Regular 2,770,929 3,206,233 3,337,737 3,016,941 3,500,000 4,178,571 ____________ 280-511120 Overtime 864,024 1,094,359 1,000,000 856,164 1,075,000 1,185,414 ____________ 280-511210 Longevity 48,698 37,929 45,351 46,097 48,000 49,293 ____________ 280-511220 Clothing Allowance 12,972 17,824 14,976 14,484 17,000 19,344 ____________ 280-511230 Certification Allowance 11,645 16,730 20,410 15,095 18,000 21,320 ____________ 280-511310 FICA - Employer 272,255 318,078 350,838 290,932 360,000 410,428 ____________ 280-511350 TMRS-Employer 564,709 363,551 707,043 588,147 725,000 898,451 ____________ 280-511410 Health-Employer 474,438 633,799 686,029 575,304 710,000 898,414 ____________ 280-511500 Workers' Compensation 67,862 59,715 76,206 114,746 114,746 117,417 ____________ TOTAL Personnel Services 5,087,531 5,748,218 6,238,590 5,517,911 6,567,746 7,778,652 Supplies 280-521000 Operating Supplies 629 1,870 2,000 222 2,000 2,000 ____________ 280-521010 Operating Supplies-EMT Class 29,950 39,944 30,000 25,705 26,000 30,000 ____________ 280-521020 Operating Supplies-CE Class 6,852 526 17,275 10,220 17,000 9,925 ____________ 280-521025 Community Support Supplies 23,480 34,258 25,000 19,646 20,000 25,000 ____________ 280-521030 Operating Supplies- MIH 0 174 2,000 1,369 1,369 2,000 ____________ 280-521100 Office Supplies 2,813 3,274 4,000 3,095 4,000 4,000 ____________ 280-521200 Medical/Chem Supplies 280,902 355,917 300,000 344,604 350,000 350,000 ____________ 280-521250 Immunization Supplies 7,998 3,060 14,000 8,950 12,000 14,000 ____________ 280-521300 Motor Veh. Supplies 2,480 2,765 2,500 1,704 2,000 2,500 ____________ 280-521600 Equip Maint Supplies 1,194 136 1,750 991 1,000 1,000 ____________ TOTAL Supplies 356,297 441,925 398,525 416,505 435,369 440,425 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 280-532350 Software Maintenance 46,396 49,382 75,000 45,890 55,000 106,200 ____________ 280-532500 City Insurance-Commercial 24,718 31,430 35,000 38,469 38,469 43,000 ____________ 280-532900 Contingencies 0 798 48,500 0 48,500 50,000 ____________ TOTAL City Support Services 71,113 81,610 158,500 84,359 141,969 199,200 Utility Services 280-533100 Gas Utility Service 6,538 6,777 7,000 6,393 7,000 7,000 ____________ 280-533200 Electric Utility Service 10,138 9,734 12,000 6,143 8,500 12,000 ____________ 280-533310 Telephone/Cell Phones 7,731 586 0 0 0 0 ____________ 280-533320 Telephone/Air Cards 261 0 0 0 0 0 ____________ 280-533330 Telephone/Internet 1,587 0 0 0 0 0 ____________ 280-533410 Water Utility Service 5,162 4,712 7,000 2,197 5,000 7,000 ____________ 280-533500 Vehicle Fuel 99,055 165,015 150,000 117,316 140,000 150,000 ____________ TOTAL Utility Services 130,473 186,822 176,000 132,048 160,500 176,000 XXXXXXX 205 of 275205 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Operations Support 280-534000 Postage 2,427 5,019 6,500 3,991 5,000 6,500 ____________ 280-534100 Advertising 0 485 0 0 0 0 ____________ 280-534200 Printing & Binding 2,609 2,514 3,000 2,683 3,000 3,000 ____________ 280-534300 Equipment Maintenance - Copie 4,654 4,828 5,000 3,098 4,500 5,000 ____________ 280-534400 EMT Class Instructors 13,440 15,520 8,000 9,920 14,000 10,000 ____________ 280-534410 CE Class Instructors 640 0 1,500 880 1,000 2,400 ____________ 280-534420 Community Support-Instructors 3,680 2,080 3,000 1,120 2,000 3,000 ____________ 280-534500 Memberships - Organizations 3,815 3,815 4,500 4,115 4,070 4,500 ____________ 280-534999 Misc Expenses 121,479 0 0 0 0 0 ____________ TOTAL Operations Support 152,744 34,261 31,500 25,807 33,570 34,400 Staff Support 280-535100 Uniforms 21,157 23,991 30,000 21,519 30,000 30,000 ____________ 280-535210 Employee Recognition-Morale 5,115 4,549 6,500 6,341 6,500 6,500 ____________ 280-535300 Memberships 0 40 0 0 0 0 ____________ 280-535400 Publications 0 0 500 0 0 500 ____________ 280-535500 Training/Travel 25,066 37,521 82,000 62,149 61,492 48,000 ____________ 280-535510 Meeting Expenses 2,933 2,676 4,500 3,655 4,500 3,000 ____________ 280-535600 Professional Certification 1,058 0 0 0 0 0 ____________ TOTAL Staff Support 55,329 68,776 123,500 93,664 102,492 88,000 City Assistance 280-537100 Medical Services 1,738 1,012 2,000 501 1,000 2,000 ____________ 280-537110 EMS Outsourcing 611,113 618,489 618,489 463,867 618,489 680,566 ____________ 280-537800 Community Outreach 4,011 4,021 4,500 3,731 4,500 7,000 ____________ TOTAL City Assistance 616,862 623,522 624,989 468,098 623,989 689,566 Professional Services 280-541200 Legal Svcs 351 1,067 5,000 1,035 1,000 5,000 ____________ 280-541300 Other Consl/Prof Services 93,028 124,102 100,000 75,112 100,000 100,000 ____________ 280-541400 Auditor/Accounting Service 3,000 3,000 3,000 3,000 3,000 3,000 ____________ 280-541800 Credit Card Fees 17,419 21,505 17,500 13,362 20,000 20,000 ____________ TOTAL Professional Services 113,798 149,674 125,500 92,509 124,000 128,000 Fund Charges/Transfers 280-548101 Tranfer Out - General Fund 0 0 4,000 0 0 0 ____________ 280-548600 Interfund Charges-G/F Admin 182,682 212,740 216,994 180,828 216,994 221,335 ____________ 280-548610 Interfund Charges-Admin Fleet 181,781 226,106 258,762 215,635 258,762 263,937 ____________ 280-548700 Bad Debt Expense 2,621,818 2,451,472 2,665,302 2,169,118 2,400,000 2,794,821 ____________ 280-548800 Depreciation Expense 286,344 402,143 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 3,272,625 3,292,461 3,145,058 2,565,581 2,875,756 3,280,093 XXXXXXX 206 of 275206 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services 280-551810 Maintenance Agr. - Radios 10,560 10,440 13,000 5,220 11,000 13,000 ____________ TOTAL Maintenance Services 10,560 10,440 13,000 5,220 11,000 13,000 Other Costs ___________ ___________ ___________ ___________ ___________ ____________ ____________ Debt Service 280-555600.Interest-CO Bond 2007 0 ( 0) 0 0 0 0 ____________ 280-555900 Debt Service 115,100 0 0 0 0 0 ____________ TOTAL Debt Service 115,100 ( 0) 0 0 0 0 Rental/Leasing 280-561200 Lease/Purchase Payments 65,118 ( 6,633) 150,000 78,509 78,509 120,000 ____________ TOTAL Rental/Leasing 65,118 ( 6,633) 150,000 78,509 78,509 120,000 Operating Equipment 280-571000 Furniture & Fixtures 1,569 6,399 5,000 1,163 5,000 5,000 ____________ 280-571200 Vehicles&Access. < $5,000 15,535 1,780 9,000 897 2,000 4,500 ____________ 280-571300 Computer&Periphe. < $5000 12,154 11,563 17,500 20,655 18,849 15,000 ____________ 280-571400 Communication Equip < $5000 8,475 3,029 19,000 2,607 19,000 4,000 ____________ 280-571800 Equipment Under $5,000 36,781 14,887 70,000 28,300 70,000 30,000 ____________ TOTAL Operating Equipment 74,513 37,659 120,500 53,621 114,849 58,500 Capital Outlay 280-581200 Vehicles & Access. Over $5,00 0 10,451 625,000 427,201 625,000 510,000 ____________ 280-581800 Equipment Over $5,000 0 6,789 85,000 44,258 85,000 125,000 ____________ TOTAL Capital Outlay 0 17,240 710,000 471,459 710,000 635,000 ________________________________________________________________________________________________________________________________________ TOTAL SCHERTZ EMS 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC SAFETY 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 XXXXXXX 207 of 275207 of 275 FUND: 620 CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION MISSION STATEMENT The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. Specifically, we pursue Projects that focus on the creation/retention of Primary Jobs and infrastructure improvements. ORGANIZATIONAL CHART City Council City Manager Schertz Economic Development Corporation Economic Development Board 208 of 275 ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Executive Director 1 1 1 1 Deputy Director (reclassed Analyst position 2021) 0 1 1 1 Economic Development Analyst 1 0 0 0 Business Retention Manager 1 1 1 1 Executive Assistant 1 1 1 1 TOTAL POSITIONS 4 4 4 4 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Number of inquiries 94 121 155 164 Number of Schertz BRE visits 7 18 40 21 Number of recruitment events 6 8 12 14 Number of new prospects 15 35 45 43 Number of active performance agreements 14 15 18 17 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Taxes $5,615,928 $6,025,703 $6,650,000 $7,092,000 Miscellaneous 56,144 201,279 1,042,500 1,315,000 Total $5,672,073 $6,226,982 $7,692,500 $8,407,000 Expenses Supplies $577 $1,011 $600 $1,000 209 of 275 ECONOMIC DEVELOPMENT PROGRAM JUSTIFICATION AND ANALYSIS Revenues: The SEDC receives one-half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2023-24 is projected to increase by 9.3% from the FY 2023-24 year-end estimate. The increase is reflective of an increase in sales tax revenue of 7% and additional investment income makes up the remainder. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2023- 24 are projected to increase 7.2% to utilize the maximum allowed Marketing and Promotion dollars. Unspent Marketing and Promotion dollars may be carried forward per State statute for Marketing and Promotion purposes. Project Expenses: The SEDC is funding improvements to Lookout Rd, signalization, and upsizing of wastewater facilities in FY 2023-24. City Support Services 3,322 7,311 19,834 21,200 Utility Services 1,836 2,212 2,600 975 Operations Support 68,826 186,417 362,410 441,610 Staff Support 7,077 21,350 24,150 24,575 City Assistance 0 0 203,000 205,000 Professional Services 21,267 20,752 61,000 61,300 Fund Charges/Transfers 504,669 506,984 542,221 546,883 Operating Equipment 2,508 4,047 4,000 5,000 Total Economic Development $610,082 $750,084 $1,219,815 $1,307,543 Annual and Infrastructure Grants $4,274,385 $1,240,000 $8,750,079 $11,677,510 Total Schertz Economic Development $4,884,467 $1,990,084 $9,969,894 $12,985,053 Over/-Under $787,606 $4,236,898 -$2,277,394 -$4,578,053 210 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Taxes 5,615,928 6,025,703 6,548,000 4,913,009 6,650,000 7,092,000 ____________ Fund Transfers 0 0 3,320,960 0 0 0 ____________ Miscellaneous 56,144 201,279 182,000 865,138 1,042,500 1,315,000 ____________ TOTAL REVENUES 5,672,073 6,226,982 10,050,960 5,778,147 7,692,500 8,407,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510 ____________ TOTAL GENERAL GOVERNMENT 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510 MISC & PROJECTS ECONOMIC DEVELOPMENT 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 ____________ TOTAL MISC & PROJECTS 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 ____________ TOTAL EXPENDITURES 4,884,467 1,990,084 10,050,960 851,545 9,969,894 12,985,053 REVENUE OVER/(UNDER) EXPENDITURES 787,606 4,236,898 0 4,926,602 ( 2,277,394) ( 4,578,053) =========== =========== =========== =========== =========== ============ ============ XXXXXXX 211 of 275211 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Taxes 000-411500 Sales Tax Revenue (4B) 5,615,928 6,025,703 6,548,000 4,913,009 6,650,000 7,092,000 ____________ TOTAL Taxes 5,615,928 6,025,703 6,548,000 4,913,009 6,650,000 7,092,000 Fund Transfers 000-486010 Transfer In-Reserves 0 0 3,320,960 0 0 0 ____________ TOTAL Fund Transfers 0 0 3,320,960 0 0 0 Miscellaneous 000-491000 Interest Earned-Bank 431 1,438 2,000 8,339 12,500 15,000 ____________ 000-491200 Investment Income 55,713 199,841 180,000 856,799 1,030,000 1,300,000 ____________ TOTAL Miscellaneous 56,144 201,279 182,000 865,138 1,042,500 1,315,000 ____________ TOTAL REVENUES 5,672,073 6,226,982 10,050,960 5,778,147 7,692,500 8,407,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 212 of 275212 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Assistance 101-537600 Development Incentive Fund 224,385 0 3,000,079 81,944 3,000,079 3,027,510 ____________ TOTAL City Assistance 224,385 0 3,000,079 81,944 3,000,079 3,027,510 Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers 101-548000 Contributions 4,050,000 1,240,000 5,750,000 0 5,750,000 8,650,000 ____________ TOTAL Fund Charges/Transfers 4,050,000 1,240,000 5,750,000 0 5,750,000 8,650,000 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Debt Service ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510 XXXXXXX 213 of 275213 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ BUILDING 6-8 MAINTENANCE ======================== Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510 XXXXXXX 214 of 275214 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ ECONOMIC DEVELOPMENT ==================== Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Supplies 966-521100 Office Supplies 577 1,011 1,000 367 600 1,000 ____________ TOTAL Supplies 577 1,011 1,000 367 600 1,000 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 966-532500 City Insurance-Commercial 1,469 1,461 1,700 1,534 1,534 1,700 ____________ 966-532800 Promotional Events 1,853 5,850 9,500 7,297 9,500 9,500 ____________ 966-532900 Contingencies 0 0 8,800 0 8,800 10,000 ____________ TOTAL City Support Services 3,322 7,311 20,000 8,832 19,834 21,200 Utility Services 966-533310 Telephone/Cell Phones 1,660 1,780 2,000 0 2,000 0 ____________ 966-533500 Vehicle Fuel 119 432 750 91 400 750 ____________ 966-533550 Vehicle Maintenance 57 0 225 49 200 225 ____________ TOTAL Utility Services 1,836 2,212 2,975 140 2,600 975 Operations Support 966-534000 Postage 75 71 500 19 100 500 ____________ 966-534100 Advertising 5,718 77,076 315,850 37,120 240,000 315,850 ____________ 966-534105 Goodwill 995 1,795 1,750 1,461 1,750 1,750 ____________ 966-534190 Recruitment Events 13,484 27,963 35,000 23,548 35,000 35,000 ____________ 966-534200 Printing & Binding 1,054 878 1,500 43 1,500 1,500 ____________ 966-534300 Equipment Maintenance-Copier 3,323 3,448 3,500 2,212 4,000 3,500 ____________ 966-534400 Computer Licenses-Software 29,903 45,802 50,675 30,769 50,675 54,675 ____________ 966-534500 Memberships-Organization 14,275 29,385 28,835 23,585 29,385 28,835 ____________ TOTAL Operations Support 68,826 186,417 437,610 118,758 362,410 441,610 Staff Support 966-535100 Uniforms 643 676 800 345 300 800 ____________ 966-535210 Employee Recognition-Morale 1,514 547 1,800 896 950 600 ____________ 966-535300 Memberships-Staff Support 0 0 2,525 1,775 2,250 2,525 ____________ 966-535400 Publications 230 0 800 43 800 800 ____________ 966-535500 Training/Travel 2,413 16,269 12,000 6,295 12,000 12,000 ____________ 966-535510 Meeting Expenses-EDC Board 2,278 3,858 7,850 3,542 7,850 7,850 ____________ TOTAL Staff Support 7,077 21,350 25,775 12,896 24,150 24,575 XXXXXXX 215 of 275215 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 7 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 966-537615 Small Business Grant Fund 0 0 200,000 40,000 200,000 200,000 ____________ 966-537650 Prospect Services 0 0 5,000 2,116 3,000 5,000 ____________ TOTAL City Assistance 0 0 205,000 42,116 203,000 205,000 Professional Services 966-541200 Legal Svcs 12,920 9,770 15,000 6,396 15,000 15,000 ____________ 966-541400 Auditor/Accounting Service 6,000 6,000 6,300 6,000 6,000 6,300 ____________ 966-541450 Consulting Services 2,348 4,982 40,000 31,300 40,000 40,000 ____________ TOTAL Professional Services 21,267 20,752 61,300 43,696 61,000 61,300 Fund Charges/Transfers 966-548600 Interfund Charges-Admin 504,669 506,984 542,221 542,221 542,221 546,883 ____________ TOTAL Fund Charges/Transfers 504,669 506,984 542,221 542,221 542,221 546,883 Fund Replenish ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Debt Service ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 966-571100 Furniture & Fixtures 2,145 2,180 2,500 537 2,000 2,500 ____________ 966-571300 Computer & Periphe < $5000 362 1,867 2,500 40 2,000 2,500 ____________ TOTAL Operating Equipment 2,508 4,047 5,000 577 4,000 5,000 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL ECONOMIC DEVELOPMENT 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 XXXXXXX 216 of 275216 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 13 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ SCHWAB RD PROJECT ================= Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 4,884,467 1,990,084 10,050,960 851,545 9,969,894 12,985,053 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 217 of 275217 of 275 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co-sponsored, by the City of Schertz. Events include: Kick Cancer/Walk for Life and the Hal Baldwin Scholarship Program. 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Revenues Fund Transfers -$1,472 -$147 $0 $0 Miscellaneous 31,793 47,589 60,775 45,000 Total $30,321 $47,442 $60,775 $45,000 Expenses Kick Cancer $4,284 $9,849 $22,195 $15,000 Hal Baldwin Scholarship 16,632 19,719 17,015 30,000 Total $20,915 $29,568 $39,210 $45,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue budget has increased due to a trend increase to sponsorships and event participation. It is now set at $45,000 each year and any additional covers event expenses. Expenses: The Special Events Fund FY 2023-24 Budget is set at $45,000 with no change in operations. 218 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fund Transfers ( 1,472) ( 147) 0 147 0 0 ____________ Miscellaneous 31,793 47,589 24,000 61,406 60,775 45,000 ____________ TOTAL REVENUES 30,321 47,442 24,000 61,553 60,775 45,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________ PUBLIC WORKS ___________ ___________ ___________ ___________ ___________ ____________ ____________ CULTURAL KICK CANCER 4,284 9,849 10,000 22,195 22,195 15,000 ____________ HAL BALDWIN SCHOLARSHIP 16,632 19,719 14,000 25,555 17,015 30,000 ____________ TOTAL CULTURAL 20,915 29,568 24,000 47,749 39,210 45,000 ____________ TOTAL EXPENDITURES 20,915 29,568 24,000 47,749 39,210 45,000 REVENUE OVER/(UNDER) EXPENDITURES 9,406 17,874 0 13,804 21,565 0 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 219 of 275219 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Transfers 000-486101 Transfer In-General Fund ( 1,472) ( 147) 0 147 0 0 ____________ TOTAL Fund Transfers ( 1,472) ( 147) 0 147 0 0 Miscellaneous 000-491200 Investment Income 18 147 0 632 0 0 ____________ 000-492200 Kick Cancer 2,795 9,595 10,000 22,195 22,195 15,000 ____________ 000-493621 Hal Baldwin Scholarship 28,980 37,846 14,000 38,580 38,580 30,000 ____________ TOTAL Miscellaneous 31,793 47,589 24,000 61,406 60,775 45,000 ____________ TOTAL REVENUES 30,321 47,442 24,000 61,553 60,775 45,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 220 of 275220 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ KICK CANCER =========== City Support Services 608-532800 Kick Cancer 4,284 9,849 10,000 22,195 22,195 15,000 ____________ TOTAL City Support Services 4,284 9,849 10,000 22,195 22,195 15,000 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL KICK CANCER 4,284 9,849 10,000 22,195 22,195 15,000 XXXXXXX 221 of 275221 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 22 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ HAL BALDWIN SCHOLARSHIP ======================= City Support Services 621-532800 Golf Tournament 12,868 14,707 14,000 17,015 17,015 30,000 ____________ 621-532850 Hal Baldwin Scholarship 3,763 5,012 0 8,540 0 0 ____________ TOTAL City Support Services 16,632 19,719 14,000 25,555 17,015 30,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL HAL BALDWIN SCHOLARSHIP 16,632 19,719 14,000 25,555 17,015 30,000 XXXXXXX 222 of 275222 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 25 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ OTHER EVENTS ============ City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL CULTURAL 20,915 29,568 24,000 47,749 39,210 45,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 20,915 29,568 24,000 47,749 39,210 45,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 223 of 275223 of 275 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenues $78,746 $79,403 $77,000 $67,000 Expenses Projects $0 $162,751 $914,770 $67,000 Total $0 $162,751 $914,770 $67,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2023-24 Budget are expected to decrease by $10,000 from the FY 2022-23 year-end estimates as the community moves away from cable. Expenses: The PEG Fund FY 2023-24 Budget decreased to $67,000 from the FY 2022-23 year-end estimates with the continued implementation of the communication master plan. 224 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Franchises 78,746 79,403 90,000 56,277 77,000 67,000 ____________ Fund Transfers 0 0 854,770 0 0 0 ____________ TOTAL REVENUES 78,746 79,403 944,770 56,277 77,000 67,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________ MISC & PROJECTS PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ____________ TOTAL MISC & PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ____________ TOTAL EXPENDITURES 0 162,751 914,770 195,051 914,770 67,000 REVENUE OVER/(UNDER) EXPENDITURES 78,746 ( 83,349) 30,000 ( 138,774) ( 837,770) 0 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 225 of 275225 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Franchises 000-421350 Spectrum-PEG Fee 46,224 62,327 60,000 45,688 63,000 55,000 ____________ 000-421465 Direct TV PEG Fee 32,522 17,076 30,000 10,589 14,000 12,000 ____________ TOTAL Franchises 78,746 79,403 90,000 56,277 77,000 67,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 854,770 0 0 0 ____________ TOTAL Fund Transfers 0 0 854,770 0 0 0 Miscellaneous ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL REVENUES 78,746 79,403 944,770 56,277 77,000 67,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 226 of 275226 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 900-541110 COMMUNICATION PLAN 0 0 60,000 0 60,000 67,000 ____________ TOTAL Professional Services 0 0 60,000 0 60,000 67,000 Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay 900-581400 Communication Equipment 0 162,751 854,770 195,051 854,770 0 ____________ TOTAL Capital Outlay 0 162,751 854,770 195,051 854,770 0 ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 0 162,751 914,770 195,051 914,770 67,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 227 of 275227 of 275 FUND: 314 HOTEL/MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented in the City. There are five hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms and Candlewood Suites with 80 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Taxes $518,925 $804,132 $1,000,000 $800,000 Miscellaneous 2,095 14,582 74,000 101,500 Total $521,016 $818,715 $1,074,000 $901,500 Expenses Supplies $6,995 $0 $0 $0 City Support Services 67,977 65,702 68,000 120,000 Operations Support 17,459 19,061 15,000 34,600 Professional Services 6,565 3,832 4,675 1,000 Fund Charges/Transfers 72,464 74,443 69,915 80,265 Building Maintenance 164,304 54,677 50,000 25,000 Operating Equipment 0 42,388 0 0 Capital Outlay 0 28,200 5,266 0 Projects 0 1,185,510 42,437 0 Total $335,764 $1,473,812 $255,293 $260,865 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue for FY 2023-24 Budget is expected to decrease 16.1% from the FY 2022-23 year end estimates. FY 2022-23 received a lump sum of back taxes owed resulting in a higher revenue amount than is normal. Expenses: The Hotel Motel Tax Fund FY 2023-24 Budget increases 2.2% from FY 2022-23 year-end estimate. Fewer building maintenance and projects offset increases in the City Support Services grant program. 228 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Taxes 518,921 804,132 640,000 862,601 1,000,000 800,000 ____________ Miscellaneous 2,095 14,582 8,500 60,744 74,000 101,500 ____________ TOTAL REVENUES 521,016 818,715 648,500 923,345 1,074,000 901,500 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 335,764 288,302 272,915 153,503 212,856 260,865 ____________ TOTAL GENERAL GOVERNMENT 335,764 288,302 272,915 153,503 212,856 260,865 MISC & PROJECTS PROJECTS 0 1,185,510 0 42,437 42,437 0 ____________ TOTAL MISC & PROJECTS 0 1,185,510 0 42,437 42,437 0 ____________ TOTAL EXPENDITURES 335,764 1,473,812 272,915 195,940 255,293 260,865 REVENUE OVER/(UNDER) EXPENDITURES 185,251 ( 655,097) 375,585 727,405 818,707 640,635 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 229 of 275229 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Taxes 000-411800 Hotel Occupancy Tax 518,921 804,132 640,000 862,601 1,000,000 800,000 ____________ TOTAL Taxes 518,921 804,132 640,000 862,601 1,000,000 800,000 Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Miscellaneous 000-491000 Interest Earned 80 168 500 704 1,000 1,500 ____________ 000-491200 Investment Income 2,015 14,415 8,000 60,040 73,000 100,000 ____________ TOTAL Miscellaneous 2,095 14,582 8,500 60,744 74,000 101,500 ____________ TOTAL REVENUES 521,016 818,715 648,500 923,345 1,074,000 901,500 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 230 of 275230 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Supplies 101-521000 Operating Expense 6,995 0 0 0 0 0 ____________ TOTAL Supplies 6,995 0 0 0 0 0 City Support Services 101-532800 Special Events 67,977 65,702 68,000 55,504 68,000 70,000 ____________ 101-532820 Community Programs 0 0 50,000 0 0 50,000 ____________ TOTAL City Support Services 67,977 65,702 118,000 55,504 68,000 120,000 Operations Support 101-534100 Advertising 0 3,895 9,700 0 0 18,600 ____________ 101-534120 Advertising-Billboards 17,459 15,166 16,000 10,742 15,000 16,000 ____________ TOTAL Operations Support 17,459 19,061 25,700 10,742 15,000 34,600 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 101-541300 Other Professional Services 3,565 832 500 17,929 1,175 0 ____________ 101-541400 Auditor/Accounting Service 3,000 3,000 3,500 3,500 3,500 1,000 ____________ TOTAL Professional Services 6,565 3,832 4,000 21,429 4,675 1,000 Fund Charges/Transfers 101-548100 Interfund Transfer Out 72,464 74,443 69,915 58,263 69,915 80,265 ____________ TOTAL Fund Charges/Transfers 72,464 74,443 69,915 58,263 69,915 80,265 Maintenance Services 101-551100 Building Maintenance 164,304 54,677 50,000 2,300 50,000 25,000 ____________ TOTAL Maintenance Services 164,304 54,677 50,000 2,300 50,000 25,000 Operating Equipment 101-571500 Operating Equipment 0 42,388 0 0 0 0 ____________ TOTAL Operating Equipment 0 42,388 0 0 0 0 Capital Outlay 101-581750 Civic Center Improvements 0 28,200 5,300 5,266 5,266 0 ____________ TOTAL Capital Outlay 0 28,200 5,300 5,266 5,266 0 ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 335,764 288,302 272,915 153,503 212,856 260,865 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 335,764 288,302 272,915 153,503 212,856 260,865 XXXXXXX 231 of 275231 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== Professional Services 900-541100 Engineering 0 57,215 0 1,440 1,440 0 ____________ TOTAL Professional Services 0 57,215 0 1,440 1,440 0 Maintenance Services 900-551900 Construction 0 1,128,295 0 40,997 40,997 0 ____________ TOTAL Maintenance Services 0 1,128,295 0 40,997 40,997 0 ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 1,185,510 0 42,437 42,437 0 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 1,185,510 0 42,437 42,437 0 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 335,764 1,473,812 272,915 195,940 255,293 260,865 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 232 of 275232 of 275 FUND: 317 PARK FUND DESCRIPTION The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, home owners associations (HOA’s), regional non-profit grants, and donations. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $0 $0 $50,000 $100,000 Miscellaneous 294 2,195 12,150 0 Total $294 $2,195 $62,150 $100,000 Expenses Professional Services $4,500 $10,040 $0 $0 Capital Outlay 1,012 17,650 387,069 100,000 Total $5,512 $27,690 $387,069 $100,000 Over/-Under -$5,218 -$25,49 -$324,919 $0 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2023-24 Budget is expected to be $100,000 in anticipation of new development which will pay into the fund. Expenses: The FY 2023-24 Budget is set at $100,000 to utilize incoming funds for park improvements. 233 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 0 0 318,000 1,000 50,000 100,000 ____________ Fund Transfers 0 0 262,069 0 0 0 ____________ Miscellaneous 294 2,195 1,025 9,057 12,150 0 ____________ TOTAL REVENUES 294 2,195 581,094 10,057 62,150 100,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________ PUBLIC ENVIRONMENT PARKLAND DEDICATION 5,512 27,690 387,069 387,069 387,069 100,000 ____________ TOTAL PUBLIC ENVIRONMENT 5,512 27,690 387,069 387,069 387,069 100,000 ____________ TOTAL EXPENDITURES 5,512 27,690 387,069 387,069 387,069 100,000 REVENUE OVER/(UNDER) EXPENDITURES ( 5,218) ( 25,495) 194,025 ( 377,012) ( 324,919) 0 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 234 of 275234 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-458800 Parkland Dedication 0 0 318,000 1,000 50,000 100,000 ____________ TOTAL Fees 0 0 318,000 1,000 50,000 100,000 Fund Transfers 000-481000 Transfer In- Reserves 0 0 262,069 0 0 0 ____________ TOTAL Fund Transfers 0 0 262,069 0 0 0 Miscellaneous 000-491000 Interest Earned 10 32 25 118 150 0 ____________ 000-491200 Investment Income 284 2,162 1,000 8,939 12,000 0 ____________ TOTAL Miscellaneous 294 2,195 1,025 9,057 12,150 0 ____________ TOTAL REVENUES 294 2,195 581,094 10,057 62,150 100,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 235 of 275235 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PARKLAND DEDICATION =================== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 301-541300 Other Consl/prof Services 4,500 10,040 25,000 0 0 0 ____________ TOTAL Professional Services 4,500 10,040 25,000 0 0 0 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay 301-581010 Land Purchase 1,012 0 262,069 0 0 0 ____________ 301-581700 Improvements Over $5,000 0 17,650 100,000 387,069 387,069 100,000 ____________ TOTAL Capital Outlay 1,012 17,650 362,069 387,069 387,069 100,000 ________________________________________________________________________________________________________________________________________ TOTAL PARKLAND DEDICATION 5,512 27,690 387,069 387,069 387,069 100,000 XXXXXXX 236 of 275236 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ TREE MITIGATION =============== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC ENVIRONMENT 5,512 27,690 387,069 387,069 387,069 100,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 5,512 27,690 387,069 387,069 387,069 100,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 237 of 275237 of 275 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $219,513 $136,950 $70,000 $50,000 Miscellaneous 650 5,324 30,600 35,750 Total $220,163 $142,274 $100,600 $85,750 Expenses Maintenance Services $35,495 $82,110 $70,000 $75,000 Total $35,495 82,110 $70,000 $75,000 Over/-Under $184,668 $60,164 $30,600 $10,750 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for the FY 2023-24 Budget is expected to decrease 14.8% from 2022-23 year-end estimate following the previous years’ trends. Expenses: The FY 2023-24 Budget increases 7.1% from FY 2022-23 year-end estimate for additional tree planting. 238 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 219,513 136,950 70,000 48,065 70,000 50,000 ____________ Miscellaneous 650 5,324 1,400 25,186 30,600 35,750 ____________ TOTAL REVENUES 220,163 142,274 71,400 73,251 100,600 85,750 EXPENDITURE SUMMARY PUBLIC ENVIRONMENT TREE MITIGATION 35,495 82,110 70,000 15,800 70,000 75,000 ____________ TOTAL PUBLIC ENVIRONMENT 35,495 82,110 70,000 15,800 70,000 75,000 ____________ TOTAL EXPENDITURES 35,495 82,110 70,000 15,800 70,000 75,000 REVENUE OVER/(UNDER) EXPENDITURES 184,668 60,164 1,400 57,451 30,600 10,750 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 239 of 275239 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-458900 Tree Mitigation 219,513 136,950 70,000 48,065 70,000 50,000 ____________ TOTAL Fees 219,513 136,950 70,000 48,065 70,000 50,000 Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Miscellaneous 000-491000 Interest Earned 21 39 200 536 600 750 ____________ 000-491200 Investment Income 630 5,285 1,200 24,649 30,000 35,000 ____________ TOTAL Miscellaneous 650 5,324 1,400 25,186 30,600 35,750 ____________ TOTAL REVENUES 220,163 142,274 71,400 73,251 100,600 85,750 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 240 of 275240 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ TREE MITIGATION =============== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 302-551110 Trees 35,495 82,110 70,000 15,800 70,000 75,000 ____________ TOTAL Maintenance Services 35,495 82,110 70,000 15,800 70,000 75,000 Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL TREE MITIGATION 35,495 82,110 70,000 15,800 70,000 75,000 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC ENVIRONMENT 35,495 82,110 70,000 15,800 70,000 75,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 35,495 82,110 70,000 15,800 70,000 75,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 241 of 275241 of 275 FUND: 431 ROADWAY IMPACT FEE AREA 1 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $211,937 $252,872 $275,000 $275,000 Miscellaneous 592 6,035 35,175 50,175 Total $212,529 $258,907 $310,175 $325,175 Expenses Non Departmental $1,979 $1,359 $5,000 $0 Projects 0 0 104,851 5,000 Total $1,979 $1,359 $109,851 $5,000 Over/-Under $210,550 $257,549 $200,324 $320,175 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed. 242 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 211,937 252,872 250,000 247,641 275,000 275,000 ____________ Fund Transfers 0 0 88,173 0 0 0 ____________ Miscellaneous 592 6,035 5,200 28,609 35,175 50,175 ____________ TOTAL REVENUES 212,529 258,907 343,373 276,251 310,175 325,175 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 1,979 1,359 5,000 0 5,000 0 ____________ TOTAL GENERAL GOVERNMENT 1,979 1,359 5,000 0 5,000 0 MISC & PROJECTS PROJECTS 0 0 88,173 104,851 104,851 5,000 ____________ TOTAL MISC & PROJECTS 0 0 88,173 104,851 104,851 5,000 ____________ TOTAL EXPENDITURES 1,979 1,359 93,173 104,851 109,851 5,000 REVENUE OVER/(UNDER) EXPENDITURES 210,550 257,549 250,200 171,400 200,324 320,175 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 243 of 275243 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455921 CapitalRcvry-RoadwaysSrvArea 211,937 252,872 250,000 247,641 275,000 275,000 ____________ TOTAL Fees 211,937 252,872 250,000 247,641 275,000 275,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 88,173 0 0 0 ____________ TOTAL Fund Transfers 0 0 88,173 0 0 0 Miscellaneous 000-491000 Interest Earned 195 33 200 141 175 175 ____________ 000-491200 Investment Income 397 6,003 5,000 28,468 35,000 50,000 ____________ TOTAL Miscellaneous 592 6,035 5,200 28,609 35,175 50,175 ____________ TOTAL REVENUES 212,529 258,907 343,373 276,251 310,175 325,175 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 244 of 275244 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services 101-541300 Professional Services 1,979 1,359 5,000 0 5,000 0 ____________ TOTAL Professional Services 1,979 1,359 5,000 0 5,000 0 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 1,979 1,359 5,000 0 5,000 0 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 1,979 1,359 5,000 0 5,000 0 XXXXXXX 245 of 275245 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services 900-532900 Contingency - Service Area 1 0 0 0 16,678 16,678 0 ____________ TOTAL City Support Services 0 0 0 16,678 16,678 0 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 900-541300 Professional Services-SrvArea 0 0 0 0 0 5,000 ____________ TOTAL Professional Services 0 0 0 0 0 5,000 Maintenance Services 900-551900 Construction - Service Area 1 0 0 88,173 88,173 88,173 0 ____________ TOTAL Maintenance Services 0 0 88,173 88,173 88,173 0 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 0 88,173 104,851 104,851 5,000 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 0 88,173 104,851 104,851 5,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 1,979 1,359 93,173 104,851 109,851 5,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 246 of 275246 of 275 FUND: 432 ROADWAY IMPACT FEE AREA 2 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $163,823 $341,650 $220,000 $220,000 Miscellaneous 249 4,087 23,650 25,650 Total $164,071 $345,737 $243,650 $245,650 Expenses Non Departmental $39,148 $52,484 $107,495 $85,000 Total $39,148 $52,484 $107,495 $85,000 Over/-Under $124,923 $293,252 $136,155 $160,650 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $58,000 for any professional services or studies that need to be completed and to reimburse developers for road construction. 247 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 163,823 341,650 200,000 152,579 220,000 220,000 ____________ Miscellaneous 249 4,087 1,600 19,698 23,650 25,650 ____________ TOTAL REVENUES 164,071 345,737 201,600 172,276 243,650 245,650 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 39,148 52,484 55,000 102,495 107,495 85,000 ____________ TOTAL GENERAL GOVERNMENT 39,148 52,484 55,000 102,495 107,495 85,000 MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL EXPENDITURES 39,148 52,484 55,000 102,495 107,495 85,000 REVENUE OVER/(UNDER) EXPENDITURES 124,923 293,252 146,600 69,782 136,155 160,650 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 248 of 275248 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455922 CapitalRcvry-RoadwaysSrvArea 163,823 341,650 200,000 152,579 220,000 220,000 ____________ TOTAL Fees 163,823 341,650 200,000 152,579 220,000 220,000 Miscellaneous 000-491000 Interest Earned 89 52 100 602 650 650 ____________ 000-491200 Investment Income 159 4,035 1,500 19,096 23,000 25,000 ____________ TOTAL Miscellaneous 249 4,087 1,600 19,698 23,650 25,650 ____________ TOTAL REVENUES 164,071 345,737 201,600 172,276 243,650 245,650 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 249 of 275249 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ City Assistance 101-537600 Development Incentive Fund 39,148 49,147 50,000 102,495 102,495 80,000 ____________ TOTAL City Assistance 39,148 49,147 50,000 102,495 102,495 80,000 Professional Services 101-541300 Professional Services 0 3,338 5,000 0 5,000 5,000 ____________ TOTAL Professional Services 0 3,338 5,000 0 5,000 5,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 39,148 52,484 55,000 102,495 107,495 85,000 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 39,148 52,484 55,000 102,495 107,495 85,000 XXXXXXX 250 of 275250 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 39,148 52,484 55,000 102,495 107,495 85,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 251 of 275251 of 275 FUND: 433 ROADWAY IMPACT FEE AREA 3 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $523,919 $204,433 $310,000 $300,000 Miscellaneous 977 9,675 50,300 50,250 Total $524,896 $214,108 $360,300 $350,250 Expenses Non Departmental $0 $3,338 $5,000 $5,000 Projects 0 0 152,021 0 Total $0 $3,338 $157,021 $5,000 Over/-Under $524,896 $210,771 $203,279 $345,250 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed. 252 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 523,919 204,433 375,000 178,610 310,000 300,000 ____________ Fund Transfers 0 0 160,000 0 0 0 ____________ Miscellaneous 977 9,675 5,050 44,937 50,300 50,250 ____________ TOTAL REVENUES 524,896 214,108 540,050 223,547 360,300 350,250 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 0 3,338 5,000 0 5,000 5,000 ____________ TOTAL GENERAL GOVERNMENT 0 3,338 5,000 0 5,000 5,000 MISC & PROJECTS PROJECTS 0 0 160,000 152,021 152,021 0 ____________ TOTAL MISC & PROJECTS 0 0 160,000 152,021 152,021 0 ____________ TOTAL EXPENDITURES 0 3,338 165,000 152,021 157,021 5,000 REVENUE OVER/(UNDER) EXPENDITURES 524,896 210,771 375,050 71,526 203,279 345,250 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 253 of 275253 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455923 CapitalRcvry-RoadwaysSrvArea 523,919 204,433 375,000 178,610 310,000 300,000 ____________ TOTAL Fees 523,919 204,433 375,000 178,610 310,000 300,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 160,000 0 0 0 ____________ TOTAL Fund Transfers 0 0 160,000 0 0 0 Miscellaneous 000-491000 Interest Earned 442 31 50 180 300 250 ____________ 000-491200 Investment Income 535 9,645 5,000 44,757 50,000 50,000 ____________ TOTAL Miscellaneous 977 9,675 5,050 44,937 50,300 50,250 ____________ TOTAL REVENUES 524,896 214,108 540,050 223,547 360,300 350,250 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 254 of 275254 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services 101-541300 Professional Services 0 3,338 5,000 0 5,000 5,000 ____________ TOTAL Professional Services 0 3,338 5,000 0 5,000 5,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 0 3,338 5,000 0 5,000 5,000 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 0 3,338 5,000 0 5,000 5,000 XXXXXXX 255 of 275255 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay 900-581010 ROW/Easements 0 0 160,000 152,021 152,021 0 ____________ TOTAL Capital Outlay 0 0 160,000 152,021 152,021 0 ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 0 160,000 152,021 152,021 0 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 0 160,000 152,021 152,021 0 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 0 3,338 165,000 152,021 157,021 5,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 256 of 275256 of 275 FUND: 434 ROADWAY IMPACT FEE AREA 4 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is divided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $3,033 $0 $0 $3,000 Miscellaneous 9 79 360 360 Total $3,042 $79 $360 $3,360 Expenses Non Departmental $0 $3,338 $3,000 $3,000 Total $0 $3,338 $3,000 $3,000 Over/-Under $3,042 -$3,258 -$2,640 $360 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $3,000 for any professional services or studies that need to be completed. 257 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 3,033 0 3,000 0 0 3,000 ____________ Miscellaneous 9 79 40 262 360 360 ____________ TOTAL REVENUES 3,042 79 3,040 262 360 3,360 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 0 3,338 3,000 0 3,000 3,000 ____________ TOTAL GENERAL GOVERNMENT 0 3,338 3,000 0 3,000 3,000 MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL EXPENDITURES 0 3,338 3,000 0 3,000 3,000 REVENUE OVER/(UNDER) EXPENDITURES 3,042 ( 3,258) 40 262 ( 2,640) 360 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 258 of 275258 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455924 CapitalRcvry-RoadwaysSrvArea 3,033 0 3,000 0 0 3,000 ____________ TOTAL Fees 3,033 0 3,000 0 0 3,000 Miscellaneous 000-491000 Interest Earned 3 3 10 2 10 10 ____________ 000-491200 Investment Income 6 76 30 260 350 350 ____________ TOTAL Miscellaneous 9 79 40 262 360 360 ____________ TOTAL REVENUES 3,042 79 3,040 262 360 3,360 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 259 of 275259 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services 101-541300 Professional Services 0 3,338 3,000 0 3,000 3,000 ____________ TOTAL Professional Services 0 3,338 3,000 0 3,000 3,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 0 3,338 3,000 0 3,000 3,000 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 0 3,338 3,000 0 3,000 3,000 XXXXXXX 260 of 275260 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 0 3,338 3,000 0 3,000 3,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 261 of 275261 of 275 FUND: 609 LIBRARY FUND DESCRIPTION The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund-raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $9,104 $18,292 $19,000 $20,000 Fund Transfers 0 0 0 8,000 Miscellaneous 124 1,052 2,910 1,200 Total $9,228 $19,344 $21,910 $29,200 Expenses Supplies $210 $133 $200 $200 City Support Services 10,947 8,883 12,000 14,000 Operating Equipment 8,551 5,324 10,000 8,000 Capital Outlay 0 0 0 7,000 Total $19,708 $14,340 $22,200 $29,200 Over/-Under -$10,480 $5,004 -$290 0 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2023-24 is expected to increase $7,290 from the FY 2022-23 estimate with a withdraw from their fund balance. Expenses: The Library Fund’s FY 2023-24 Budget will increase $7,000 from the FY 2022-23 year-end estimate for additional funding for library projects. 262 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 609-LIBRARY BOARD AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 9,104 18,292 17,000 16,434 19,000 20,000 ____________ Fund Transfers 0 0 5,165 0 0 8,000 ____________ Miscellaneous 124 1,052 35 2,469 2,910 1,200 ____________ TOTAL REVENUES 9,228 19,344 22,200 18,902 21,910 29,200 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 19,708 14,340 22,200 16,205 22,200 29,200 ____________ TOTAL GENERAL GOVERNMENT 19,708 14,340 22,200 16,205 22,200 29,200 ____________ TOTAL EXPENDITURES 19,708 14,340 22,200 16,205 22,200 29,200 REVENUE OVER/(UNDER) EXPENDITURES ( 10,480) 5,004 0 2,697 ( 290) 0 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 263 of 275263 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 609-LIBRARY BOARD AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-458100 Sale of Merchandise 9,104 18,292 17,000 16,434 19,000 20,000 ____________ TOTAL Fees 9,104 18,292 17,000 16,434 19,000 20,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 5,165 0 0 8,000 ____________ TOTAL Fund Transfers 0 0 5,165 0 0 8,000 Miscellaneous 000-491000 Interest Earned 63 152 25 775 900 300 ____________ 000-491200 Investment Income 48 394 10 1,688 2,000 900 ____________ 000-493000 Donations 0 500 0 0 0 0 ____________ 000-497000 Misc. Income - Library 13 7 0 6 10 0 ____________ TOTAL Miscellaneous 124 1,052 35 2,469 2,910 1,200 ____________ TOTAL REVENUES 9,228 19,344 22,200 18,902 21,910 29,200 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 264 of 275264 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 609-LIBRARY BOARD AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Supplies 101-521000 Operating Supplies 210 133 200 177 200 200 ____________ TOTAL Supplies 210 133 200 177 200 200 City Support Services 101-532800 Special Events 10,947 8,883 12,000 6,707 12,000 14,000 ____________ TOTAL City Support Services 10,947 8,883 12,000 6,707 12,000 14,000 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 101-571400 Library Materials 8,551 5,324 10,000 9,321 10,000 8,000 ____________ TOTAL Operating Equipment 8,551 5,324 10,000 9,321 10,000 8,000 Capital Outlay 101-581500 Improvements over $5,000 0 0 0 0 0 7,000 ____________ TOTAL Capital Outlay 0 0 0 0 0 7,000 ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 19,708 14,340 22,200 16,205 22,200 29,200 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 19,708 14,340 22,200 16,205 22,200 29,200 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 19,708 14,340 22,200 16,205 22,200 29,200 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 265 of 275265 of 275 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the development of the City of Schertz. DESCRIPTION This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $590 $1,943 $200 $1,000 Fund Transfers 3,109 13,863 10,750 10,750 Total $3,702 $15,806 $13,950 $14,250 Expenses Supplies $247 $1,393 $3,340 $1,500 Operations Support 0 0 500 500 Staff Support 0 1,721 1,600 1,600 Professional Services 100 0 1,600 1,600 Operating Equipment 2,762 0 0 3,000 Total $3,109 $3,113 $9,640 $11,750 Over/-Under $592 $12,693 $4,310 $2,500 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2023-24 will remain at the same funding allocation as FY 2022-23. Expenses: The Historical Committee’s FY 2023-24 Budget will remain the same as the FY 2022-23 Budget. 266 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 590 1,943 1,000 152 200 1,000 ____________ Fund Transfers 3,109 13,863 10,750 0 10,750 10,750 ____________ Miscellaneous 2 0 0 2,244 3,000 2,500 ____________ TOTAL REVENUES 3,702 15,806 11,750 2,396 13,950 14,250 EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE 3,109 3,113 11,750 8,821 9,640 11,750 ____________ TOTAL CULTURAL 3,109 3,113 11,750 8,821 9,640 11,750 ____________ TOTAL EXPENDITURES 3,109 3,113 11,750 8,821 9,640 11,750 REVENUE OVER/(UNDER) EXPENDITURES 592 12,693 0 ( 6,425) 4,310 2,500 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 267 of 275267 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-458100 Sale of Merchandise 590 1,943 1,000 152 200 1,000 ____________ TOTAL Fees 590 1,943 1,000 152 200 1,000 Fund Transfers 000-486101 Transfer In-General Fund 0 10,750 10,750 0 10,750 10,750 ____________ 000-486106 Transfer In-Special Events 3,109 3,113 0 0 0 0 ____________ TOTAL Fund Transfers 3,109 13,863 10,750 0 10,750 10,750 Miscellaneous 000-497000 Misc. Income 2 0 0 2,244 3,000 2,500 ____________ TOTAL Miscellaneous 2 0 0 2,244 3,000 2,500 ____________ TOTAL REVENUES 3,702 15,806 11,750 2,396 13,950 14,250 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 268 of 275268 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ HISTORICAL COMMITTEE ==================== Supplies 609-521000 Operating Supplies 247 1,393 1,500 3,340 3,340 1,500 ____________ TOTAL Supplies 247 1,393 1,500 3,340 3,340 1,500 Operations Support 609-534200 Printing & Binding 0 0 500 423 500 500 ____________ TOTAL Operations Support 0 0 500 423 500 500 Staff Support 609-535200 Awards 0 1,721 2,200 2,000 2,200 2,200 ____________ 609-535300 Memberships 0 0 150 0 0 150 ____________ 609-535500 Training/Travel 0 0 2,800 1,558 2,000 2,800 ____________ TOTAL Staff Support 0 1,721 5,150 3,558 4,200 5,150 Professional Services 609-541300 Other Consl/Prof Services 100 0 1,600 1,500 1,600 1,600 ____________ TOTAL Professional Services 100 0 1,600 1,500 1,600 1,600 Operating Equipment 609-571810 Event Banners 2,762 0 3,000 0 0 3,000 ____________ TOTAL Operating Equipment 2,762 0 3,000 0 0 3,000 ________________________________________________________________________________________________________________________________________ TOTAL HISTORICAL COMMITTEE 3,109 3,113 11,750 8,821 9,640 11,750 ________________________________________________________________________________________________________________________________________ TOTAL CULTURAL 3,109 3,113 11,750 8,821 9,640 11,750 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 3,109 3,113 11,750 8,821 9,640 11,750 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 269 of 275269 of 275 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water/sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. XXXXXXX 270 of 275270 of 275 Glossary Capital Improvements Expenditures for the construction, purchase, or renovation of City facilities or property. Capital Outlay Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Cash Currency on hand with the bank. Cash Basis An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Certificates of Obligation Tax supported bonds similar to general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter A document that establishes the city's governmental structure and provides distribution of powers and duties. In order to be implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting as the legislative and policy-making bod of the City. CRM Client Resource Management - a type of software for tracking dates, events, and clients. Debt Service Payments on debt made up of principle and interest following a set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified by law. Department A functional group of the City with related activities aimed at accomplishing a major City service or program. Depreciation In accounting, this is a noncash expense that reduces the value of a capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount of property taxes from the properties on the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. XXXXXXX 271 of 275271 of 275 Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. Fixed Assets Assets of a long-term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department/Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I&S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. XXXXXXX 272 of 275272 of 275 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments-in-lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments-in-lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M&O Acronym for "maintenance and operations". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment-in-lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. XXXXXXX 273 of 275273 of 275 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M&O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. XXXXXXX 274 of 275274 of 275 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. XXXXXXX 275 of 275275 of 275