Loading...
09-05-2023 Agenda Packet       MEETING AGENDA City Council REGULAR SESSION CITY COUNCIL September 5, 2023                                   HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treated Work cooperatively as a team    AGENDA TUESDAY, SEPTEMBER 5, 2023 at 6:00 p.m.          Call to Order   Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Scagliola)   Appointment of the Mayor Pro-Tem - Discussion, consideration, and/or action regarding the confirmation, or election, and appointment of the Mayor Pro-Tem. (Mayor/Council)   Proclamations  National Preparedness Month   Employee Introductions  Civic Center: Kasha Ennis-Events Attendant Police: Rashad Beecham-Police Cadet Engineering: Samuel Lopez-Engineering Inspector EMS: Kirsten Seiler-Paramedic; Cooper Woodward-Paramedic; William Waller-Paramedic Facilities: Lauren Vargas-Plumber Apprentice; Antonio Wilson-HVAC Technician Public Works-Water/Wastewater: Garrett Flores- Service Worker-1; Richard Arroyo-Service Worker-1 Public Works-Streets: Cody Luna-Street worker-1; David Arce-Street Worker-1   City Events and Announcements  September 5, 2023  City Council Agenda                                Page 1     City Events and Announcements  Announcements of upcoming City Events (B. James/S. Gonzalez) Announcements and recognitions by the City Manager (S. Williams) Announcements and recognitions by the Mayor (R. Gutierrez)   Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes.  All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered.   Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember.   1.Minutes - Approval of the budget meeting of August 4, 2023, and the regular meeting minutes of August 15, 2023. (S.Edmondson/S.Courney)   2.Appointments, Reappointments, & Resignations - City Boards, Commissions, and Committees  Appointments Building and Standards - Edward Paquette EDC - Eryn McElroy, Henry Hayes Parks and Rec Advisory Board - James "Brad" Snow (from alternate to regular board member)   Reapointments Building and Standards - Glenn Outlaw, Andrew Buratowski EDC - Mark Moody Parks and Rec Advisory Board - Robert Sheridan III, Reginna Agee   Resignations SHPC - Barbara Hall, Patrick Holmes Building and Standards - Shawn Moore EDC - Bryan Snowden, Roy Richard Parks and Rec Advisory Board - Floy Simmons, Shawn Moore September 5, 2023  City Council Agenda                                Page 2     Parks and Rec Advisory Board - Floy Simmons, Shawn Moore   3.Resolution 23-R-89 - Approving the Water Supply Contract between Schertz/Seguin Local Government Corporation (SSLGC) and Springs Hill Water Supply Corporation (Springs Hill WSC). (B. James/L. Busch)   4.Resolution 23-R-91 - Mutual Aid Agreement - Joint Base San Antonio (JBSA) (S.Williams/G.Rodgers)   5.Resolution 23-R-90 - Approving a Resolution authorizing the City Manager to enter into an Interlocal Agreement and Business Associate Agreement with Southwest Texas Regional Advisory Council (STRAC) for a data management system for electronic patient care records (ePCR) and Fire records management system (FireRMS). (S. Williams/J. Mabbitt/G. Rodgers)   6.Resolution 23-R-94 - Authorizing expenditures with US Digital Design to upgrade the Public Safety Alerting System. (B. James/J. Bluebird)   7.Resolution 23-R-85 - Approving a Resolution authorizing the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford for the purchase of one (1) new ambulance for Fiscal Year 2024/2025. (S. Williams/J. Mabbitt)   8.Resolution 23-R-87 - Amending the City's Investment Policy (S. Gonzalez/J. Walters)   9.Ordinance 23-S-15 - Approving amendments to Part III of the Schertz Code of Ordinances, Unified Development Code (UDC) to Article 8, Section 21.8.4 Home Occupation. Final Reading (B.James/L.Wood/S.Haas).   10.Resolution 23-R-84 - Authorizing expenditures with LK Jordan & Associates totaling no more than $65,000 for temporary staffing services during the 2022-2023 Fiscal Year. (S.Gonzalez/J.Kurz)   11.Ordinance 23-M-17 - Amending the City of Schertz Code of Ordinances and certain other Ordinances by amending and establishing fees for certain licenses, permits, and other services provided by the City of Schertz. Final Reading (S.Gonzalez/J.Walters)   12.Resolution 23-R-83 - Amendment of contract with AG|CM, Inc., for Owner's Representative Services related to the Woman Hollering Creek Wastewater Project.  (B. James/K. Woodlee)   Discussion and Action Items   13.Ordinance 23-T-23 - Authorizing adjustments to the FY 2022-23 Budget. First Reading (S. Gonzalez/J. Walters)   14.Ordinance 23-S-14 - Consideration and/or action on a request to rezone approximately 25 September 5, 2023  City Council Agenda                                Page 3     14.Ordinance 23-S-14 - Consideration and/or action on a request to rezone approximately 25 acres of land from Pre-Development District (PRE) to Planned Development District (PDD), generally located approximately 2,200 feet southeast of the intersection of Country Club Boulevard and IH-35 access road, also known as Comal County Property Identification Number 377261 and Guadalupe County Property Identification 63833, City of Schertz, Comal County and Guadalupe County, Texas. Final Reading  (B.James/L.Wood/E.Delgado)   Public Hearings   15.Ordinance 23-S-16 – Conduct a public hearing and consideration and/or action on a request for a Specific Use Permit to allow a convenience store with gas pumps on approximately 5.5 acres of land, more specifically described 1008 and 1020 FM 78, Schertz, TX 78154, also known as Guadalupe County Property Identification Number: 67650 and 67552, City of Schertz, Guadalupe County, Texas. First Reading (B. James, L. Wood, E. Delgado)     16.Ordinance 23-T-18 - Conduct a Public Hearing and Adopt a budget for the fiscal year beginning October 1, 2023, and ending September 30, 2024, in accordance with the Charter of the City of Schertz, Texas; providing for the filing of the Budget; providing that this Ordinance shall be cumulative of all Ordinances; providing a Severability Clause; and providing an Effective Date.  Final Reading  (S.Gonzalez/J.Walters)   17.Resolution 23-R-86 - Ratifying the property tax increase reflected in the Adopted Budget for FY 2023-24. (S. Gonzalez/J. Walters)   18.Ordinance 23-T-19 – Conduct a Public Hearing and approve an Ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the City of Schertz, Texas.  Final Reading (S.Gonzalez/J.Walters)   Closed Session   19.The City Council will meet in closed session under Section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect.  Project E-80/E-84 Project E-92 Project E-93   Reconvene into Regular Session   September 5, 2023  City Council Agenda                                Page 4       20.Take any action based on discussions held in Closed Session under Agenda Item #19.     Information available in City Council Packets - NO DISCUSSION TO OCCUR   21.Monthly Update - FY 2022-23 Approved Expanded Programs (S.Williams/S.Gonzalez)   22.Monthly Update - Major Projects In Progress/CIP (B.James/K.Woodlee)   Requests and Announcements  Requests by Mayor and Councilmembers for updates or information from Staff     Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda   Announcements and City Events attended by Councilmembers   Adjournment   CERTIFICATION I, SHEILA EDMONDSON, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 1ST DAY OF SEPTEMBER 2023 AT 7:00 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE.    SHEILA EDMONDSON    I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2023. TITLE: ______________________________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.    COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS     September 5, 2023  City Council Agenda                                Page 5     Mayor Gutierrez Audit Committee Board of Adjustments Investment Advisory Committee Main Street Committee Senior Center Advisory Board-Alternate   Councilmember Davis– Place 1 Interview Committee for Boards and Commissions Main Street Committee - Chair Parks & Recreation Advisory Board Schertz Housing Authority Board Transportation Safety Advisory Commission TIRZ II Board    Councilmember Watson-Place 2 Audit Committee Library Advisory Board Senior Center Advisory Board Interview Committee for Boards and Commissions-Alternate Cibolo Valley Local Government Corporation-Alternate   Councilmember Whittaker – Place 3 Historical Preservation Committee Interview Committee for Boards and Commissions-Chair TIRZ II Board    Councilmember Dahle – Place 4 Cibolo Valley Local Government Corporation Interview Committee for Boards and Commissions Planning & Zoning Commission TIRZ II Board   Councilmember Scagliola – Place 5 Animal Advisory Commission - Alternate Hal Baldwin Scholarship Committee Schertz-Seguin Local Government Corporation   Councilmember Heyward – Place 6 Animal Advisory Commission Audit Committee Building and Standards Commission Economic Development Corporation - Alternate Investment Advisory Committee Main Street Committee Interview Committee for Boards and Commissions Senior Center Advisory Board   Councilmember Brown – Place 7 Economic Development Corporation Main Street Committee Schertz-Seguin Local Government Corporation - Alternate      September 5, 2023  City Council Agenda                                Page 6     Agenda No.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:City Secretary Subject:Appointment of the Mayor Pro-Tem - Discussion, consideration, and/or action regarding the confirmation, or election, and appointment of the Mayor Pro-Tem. (Mayor/Council) BACKGROUND On August 28, 2018 City Council amending their Rules of Conduct and Procedure (Ordinance 18-M-30) regarding the appointment of the Mayor Pro Tem.Below is the amended article: Article 5 Section 5.1 Appointment Procedure for the Mayor Pro Tem.  a. The Council will discuss, and with a majority vote, appoint the Councilmember to serve as the Mayor Pro Tem for the City.  b.The appointed Mayor Pro Tem must be a Councilmember and must meet the qualifications of Section 4.02 of the City Charter. In addition, to be appointed to the position of Mayor Pro Tem, a Councilmember must be an elected member of Council and a member in good standing.  c.Term dates for the Mayor Pro Tem position will begin in February and August of each year (the election dates offset by three (3) months). Terms will sequentially rotate according to Councilmember place. d. If the Councilmember place that is up for appointment as Mayor Pro Tem is vacant or is held by a Councilmember who is not qualified to serve as Mayor Pro Tem, the Mayor Pro Tem appointment will go to the next qualified Councilmember. e. The position will have a term of office of six (6) months. f. The appointed Mayor Pro Tem may be removed by Council by a two-thirds (2/3) majority vote of the members of Council at any time during his or her term. g. Council reserves the right to alter this procedure at any time by resolution or rule.City Charter Section.Section 4.02 Qualifications.The Mayor and each Councilmember must have attained the age of eighteen or older on the first day of the term of office applied for, be a registered voter of the City of Schertz, and have been a resident of the City for at least twelve consecutive months immediately preceding the deadline for filing for an application for a place on the ballot.Section 4.05 Mayor and Mayor Pro-Tem.The Mayor shall be the official head of the City government. He or she shall be the chairman and shall preside at all meetings of the City Council. The Mayor may vote only in the event of a tie. He or she shall, unless another signatory is otherwise designated by the City Council, sign all official documents such as ordinances, resolutions, conveyances, grant agreements, official plats, contracts, and bonds. He or she shall appoint special committees as instructed by City Council, with committee membership to be composed of nominees by the City Council. He or she shall perform such other duties consistent with this Charter or as may be imposed upon him or her by City Council. The Mayor shall not have veto powers.The Mayor Pro-Tem shall be a Councilmember appointed by the City Council for a term and pursuant to procedures established by the City Council from time to time. The Mayor Pro- Tem shall act as Mayor during the absence or disability of the Mayor and in this capacity shall have the rights conferred upon the Mayor. While acting as Mayor, the Mayor Pro-Tem may vote on any matter before the City Council. RECOMMENDATION-Council will discuss and consider the appointment of the next Mayor Pro-Tem regarding the above qualification. Next in line to serve is Councilmember Mark Davis. If appointed, Councilmember Mark Davis will be sworn in as the new Mayor Pro-Tem on September 5, 2023. Agenda No.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:City Secretary Subject:Proclamations National Preparedness Month BACKGROUND The Ready Campaign's 2023 National Preparedness Month campaign will focus on preparing the older adults in our community ready for a disaster, specifically older adults from communities that are typically impacted by the all-hazard events, which continue to threaten the nation. We know older adults can face greater risks when it comes to the multitude of extreme weather events and emergencies we now face, especially if they are living alone, are on a fixed-income, have a disability, or live in rural areas. Emergency managers and all those who work with and support older adult communities are encouraged to assist this population in accessing the new Ready.gov webpage available in English and Spanish languages at ready.gov/older-adults and ready.gov/es/adultos-mayores for initial messaging, graphics and resources.  Agenda No. 1.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:City Secretary Subject:Minutes - Approval of the budget meeting of August 4, 2023, and the regular meeting minutes of August 15, 2023. (S.Edmondson/S.Courney) Attachments Minutes 08-15-2023  Minutes 08-04-2023  D R A F T MINUTES REGULAR MEETING August 15, 2023 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 15, 2023, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Present:Mayor Ralph Gutierrez; Councilmember Allison Heyward; Councilmember Mark Davis; Councilmember Michelle Watson; Councilmember Jill Whittaker; Councilmember Michael Dahle; Councilmember David Scagliola; Mayor Pro-Tem Tim Brown Staff present: City Manager Steve Williams; Deputy City Manager Brian James; City Attorney Daniel Santee; Assistant City Manager Sarah Gonzalez; City Secretary Sheila Edmondson          Call to Order Mayor Gutierrez called the meeting to order at 6:00 p.m.   Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Heyward) Mayor Gutierrez recognized Councilmember Allison Heyward who provided the opening prayer and led the Pledges of Allegiance to the Flags of the United States and State of Texas.   City Events and Announcements Announcements of upcoming City Events (B. James/S. Gonzalez) Mayor Gutierrez recognized Deputy City Manager Brian James who provided the following: Monday, September 4 Labor Day City Offices closed Tuesday, September 5 Next Regular Council Meeting Council Chambers 6:00 p.m. Election Information - The City of Schertz will be holding its General Election on November 7, 2023, for the purpose of electing Council Members in Place 3, Place 4, and Place 5. Completed applications with filing fee will be accepted by the City Secretary's Office until 5:00 p.m., August 21, 2023. Filing ends Monday, August 21, 2023, at 5:00 p.m. Announcements and recognitions by the City Manager (S. Williams) Mayor Gutierrez recognized City Manager Steve Williams who provided the following: 1 Recognition of Larry Busch who was promoted to Public Works Director. Library hosted an indoor miniature golf event on Saturday, July 29th that was attended by over 1,100 people. Schertz-Seguin Local Government Corporation (SSLGC) is recognizing Kenneth Greenwald for his service to the SSLGC. He served on Schertz City Council from 1983 to 2005. He was a strong advocate for seeking a reliable long-term water supply source for the City of Schertz and instrumental in the creation of the SSLGC in 1998. The current SSLGC Board has proclaimed the original Water Treatment Plant within the Gonzalez Water Treatment Facility to be dedicated as the Kenneth Greenwald Water Treatment Building. Dedication will be held Tuesday, October 10, from 11:00 a.m. - 1:00 p.m. Announcements and recognitions by the Mayor (R. Gutierrez ) No announcements from Mayor Gutierrez were made.   Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Mayor Pro-Tem Brown recognized the following residents who spoke regarding K-9 Officer Medor: Carol Davis, 3337 Wimbledon Drive, by proxy Deidra Lee, 622 Aviation Avenue, by proxy Millie Lee, 622 Aviation Avenue, by proxy Sabrina Richardson, 632 Aviation Avenue, by proxy Marty Goodrich, (no address provided), by proxy Julie Bostwick, 567 Primrose Path Luke Hanley, 567 Primrose Path Michelle Frey, 2833 Valencia Ln Sandee Goodrich, 3933 Windy Brook Richard Dziewit, 2550 Chase Field Dr, Schertz, expressed his thanks to the City Council and staff for the acknowledgment given to the Boards and Commissions. He stated that it's important for citizens to know they are able to get into an organization that can benefit the City, helping to maintain a community in a city that is growing as well as we are. Michelle Tereletsky, 705 Marilyn Drive, Schertz, stated she had been a resident for 46 years. She has watched, and is thankful for, the growth of the City, stating that if you don't grow you become stagnant and you die. Her concern is the blatant disregard for the rule that states 'all remarks shall be addressed to Council as a body' by a certain resident who points at a particular Councilmember and makes 'snarky' remarks. This is disrespectful to every member of Council, to the residents who voted for that Council person, and the residents who come consistently to meetings and follow the rules. She called 2 upon Council to take action the next time the person violates the rule, or to get rid of the rule. Robert Westbrook, 4073 Brook Hollow, Schertz, came to introduce himself to Council as a candidate for the November 7, 2023, General Election. He is a graduate of Churchill High School and Southwest Texas State University. He went on to receive a Master of Business Administration degree from Webster University. He has been a member of the San Antonio Fire Department for 24 years, currently a Division Chief for the Office of the Fire Marshal, responsible for Hazardous Materials Inspections and special events. He has served on the SCUCISD School Board for a number of years and would like to now serve at the municipal level. Jinjer LeVan, 1504 Red Cedar Cove, expressed concern for the postal carriers who didn't have water to refill their bottles while on duty nor in the restrooms of their building. She also expressed concern regarding K-9 Officer Medor and provided personal experience with service dogs. She offered her services to the Schertz Police Department stating she offers free consultant services related to service and working dogs. Mayor Gutierrez thanked everyone for the concern expressed regarding K-9 Officer Medor. He shared the following statement: It is our highest priority to ensure the safety and wellness of our K-9. Medor's keen and impressive senses make him a valuable and effective law enforcement officer in every sense. Schertz Police Department has invested considerable resources in Medor's highly specialized training and care. Medor has been trained to assist members of law enforcement with various tasks, adding an extra layer of security to the community. Unfortunately, the circumstances of Medor's previous handler's recent departure is beyond our control. However, it is our goal to ensure and continue to support the best outcome for our K-9 officer, taking into account, his well-being and to meet the requirements of his role and his future success as our police dog.   Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember.   1.Minutes - Approval of the minutes from the Joint City Council and Planning and Zoning meeting of July 26, 2023, and the regular meeting minutes of August 1, 2023. (S.Edmondson/S.Courney)      Resolution 23-R-76 - Consideration and/or action adding Juneteenth to the City’s Official Holiday Schedule. (S.Gonzalez/J.Kurz)      2.Resolution 23-R-67 - Authorizing an interlocal agreement with Equalis Group LLC for Cooperative Purchasing Services. (S.Gonzalez/J.Kurz)      3.Resolution 23-R-66 - Authorizing the City Manager to enter into an agreement with Blue Cross Blue Shield for medical insurance. (S.Gonzalez/J.Kurz)      4.Resolution 23-R-77 - Authorizing a resolution for a construction contract with Intermountain Slurry Seal, Inc. for the 2023 Street Resurfacing Project. (B.James/K.Woodlee/J.Nowak )    3   5.Resolution 23-R-78 - Authorizing a resolution for a construction contract with R.L. Jones LP for the 2023 Trainer Hale Repair Project. (B.James/K.Woodlee/J.Nowak )      6.Resolution 23-R-79 - Authorizing a resolution for a construction contract with Clark Construction of Texas, Inc. for the 2023 Windy Meadows Overlay Project. (B.James/K.Woodlee/J.Nowak)      7.Resolution 23-R-80 - Approving the resolution supporting the candidacy of Councilmember Allison Heyward for the position of President-Elect of the Texas Municipal League. (City Council/S.Edmondson)      8.Resolution 23-R-81 - Authorizing the City Manager to submit an application to the Alamo Area MPO for Transportation Alternatives Funding, and enter into an Advanced Funding Agreement with TXDOT if the project is selected, for the Dietz Creek Trail Project. (S.Gonzalez/L.Shrum)      9.Resolution 23-R-82 - Approval of the issuance of bonds by the Texes Home Collaborative for the FM 1518 Multifamily Project. (S.Williams/B.James)      10.Resolution 23-R-69 - Authorizing the updated expenditures associated with the FY 22-23 Vehicle/Equipment Replacement Program. (B.James/D.Hardin Trussell/C.Hernandez)      11.Resolution 23-R-73 - Approving the SSLGC Fiscal Year 2023-2024 Water Rates. (B.James/L.Busch)      12.Resolution 23-R-74 - Approving the SSLGC Fiscal Year 2023-2024 Annual Budget. (B.James/L.Busch) Mayor Gutierrez asked for a motion to approve Consent Agenda Items #1-12.       Moved by Councilmember Allison Heyward, seconded by Councilmember Michael Dahle  AYE: Mayor Pro-Tem Tim Brown, Councilmember Mark Davis, Councilmember Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward Passed   Discussion and Action Items   13.Resolution 23-R-68 - Calling for a Charter Review and appointment of a Charter Review Commission to review and present proposed amendments for the City Charter. (City Council/S.Edmondson) Mayor Gutierrez made the motion to table this item until the 2nd City Council Meeting in November 2023, seconded by Councilmember Allison Heyward.    4    AYE: Mayor Pro-Tem Tim Brown, Councilmember Mark Davis, Councilmember Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward Passed   14.Ordinance 23-M-17 - Amending the City of Schertz Code of Ordinances and certain other Ordinances by amending and establishing fees for certain licenses, permits, and other services provided by the City of Schertz. First Reading (S.Gonzalez/J.Walters) Mayor Gutierrez recognized Finance Director James Walters who presented the proposed changes to the fee schedule. Mr. Walters then introduced the rate consultant, Mr. Dan Jackson, Vice President, Willdan Financial Services, who presented information on water and sewer fees. They have worked with the City of Schertz for the past 10 years and have recently done a comprehensive review of the water and wastewater rate fund. Mr. Jackson gave a synopsis of the water industry, including costs incurred in the process of providing water, then provided the following as it pertains to the City of Schertz: Monthly residential charges - 10,000 gallons of water/5,000 gallons of wastewater Water rates increase with usage to incentive conservation Schertz's residents pay on average $98.97/month; which compare favorably to neighboring cities and is almost $20 below state average Billed consumption average annual growth at a rate of 1.8% City is adding 300–400 accounts per year Recommendation: City implement a 2% increase in water rate and 3% increase in wastewater rate effective October 1, 2023; forecast rate adjustments will be similar over the next four years. Benefits to Ratepayers and the City for adopting the rate plan include: Prudent management by City staff has enabled magnitude of rate adjustments to be minimized; 1. Proposed rate plan enables the utility to fully fund all water and wastewater maintenance, operating and construction costs; 2. Will provide for the Utility Fund to operate self-sufficiently with no need for General Fund subsidies; and 3. Enables the City to continually provide safe drinking water and effectively treat wastewater. 4. Mayor Gutierrez opened the floor to Council for discussion. No discussion occurred. Mayor Gutierrez called for a motion to approve Ordinance 23-M-17.       Moved by Councilmember Mark Davis, seconded by Councilmember Allison Heyward  AYE: Mayor Pro-Tem Tim Brown, Councilmember Mark Davis, Councilmember Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward Passed 5   15.Ordinance 23-D-20 - Amending Code Section 86-118 to Modify the School Zone Limits on Hubertus Road. Approved as an emergency on first and final reading. (B.James/K.Woodlee) Mayor Gutierrez recognized Ms. Kathy Woodlee, City Engineer, who explained the reasoning for the emergency reading was due to the start of the new school year. The modification extends the school zone to encompass the area in front of the new elementary school as well as Danville Middle School. The change is necessary to ensure the safety of students as agreed upon by the School District, contractors, and City Inspections staff. Mayor Gutierrez opened the floor to Council for discussion. No discussion occurred. Mayor Gutierrez recognized Councilmember Dahle who made the motion to approve Ordinance 23-D-20, seconded by Councilmember Heyward.       AYE: Mayor Pro-Tem Tim Brown, Councilmember Mark Davis, Councilmember Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward Passed   Public Hearings   16.Ordinance 23-S-15 - Conduct a public hearing and/or action on amendments to Part III of the Schertz Code of Ordinances, Unified Development Code (UDC) to Article 8, Section 21.8.4 Home Occupation. First Reading (B.James/L.Wood/S.Haas). Mayor Gutierrez recognized Senior Planner Samuel Haas who presented information to support the proposed amendment to the UDC Article 8, Section 21.8.4, Home Occupation. These businesses occur regularly in Schertz, and although they have no adverse impact on the City they are currently out of compliance due to outdated, rigid requirements. Staff has researched Home Occupation regulations at eight other municipalities and drafted proposed amendments based on their findings and incorporating development subcommittee recommendations. Staff recommends approval of the amendments to the UDC which will provide clarity and flexibility to Home Occupations. Mayor Gutierrez opened the Public Hearing. Ms. Jinjer LeVan, 1504 Red Cedar Cove, addressed Council with concerns that the amendments are in direct opposition to her subdivision's Declaration of Covenants, Conditions, and Restrictions. She cited businesses that would generate traffic create an issue since the streets cannot support additional use. She indicated a number of subdivisions would not like needing to modify existing declarations. Mayor Gutierrez closed the Public Hearing and asked Mr. Haas to brief Council on the effect 23-S-15 would have on HOAs. Mr. James responded to the question that the HOAs can have their own restrictions, but it is on the property owners to enforce the limits themselves. Mayor Gutierrez opened the floor to Council for discussion. No discussion occurred.    6 Mayor Gutierrez asked for a motion to approve Ordinance 23-S-15.    Moved by Councilmember Allison Heyward, seconded by Councilmember Mark Davis  AYE: Mayor Pro-Tem Tim Brown, Councilmember Mark Davis, Councilmember Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward Passed   17.Ordinance 23-T-18 - Conduct a Public Hearing and Adopt a budget for the fiscal year beginning October 1, 2023, and ending September 30, 2024, in accordance with the Charter of the City of Schertz, Texas; providing for the filing of the Budget; providing that this Ordinance shall be cumulative of all Ordinances; providing a Severability Clause; and providing an Effective Date. First Reading (S.Gonzalez/J.Walters) Mayor Gutierrez recognized Finance Director James Walters who presented the proposed budget for FY 2023-24. The budget priorities for the next fiscal year are: Staff Compensation Infrastructure Consolidated CIP Document Increasing Staffing Levels New/Remodeled Facilities Budget Highlights include: Wage Adjustments New Personnel Additional SPAM Funding Police Equipment Additional Programs/Equipment General Fund proposed budget $49,927,113. Mayor Gutierrez opened the Public Hearing, Ms. Jinjer LeVan, stated concerns that she didn't see anything in the budget to replace the K-9 Officer. No other Public spoke. Mayor Gutierrez closed Public Hearing and opened the floor to Council for discussion. No discussion occurred. Mayor Gutierrez asked for a motion to approve Ordinance 23-T-18.       Moved by Councilmember Allison Heyward, seconded by Councilmember Michelle Watson  AYE: Councilmember Allison Heyward, Mayor Pro-Tem Tim Brown, Councilmember 7  AYE: Councilmember Allison Heyward, Mayor Pro-Tem Tim Brown, Councilmember Mark Davis, Councilmember Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola Passed    Moved by Councilmember Allison Heyward, seconded by Councilmember Michelle Watson  AYE: Councilmember Allison Heyward, Mayor Pro-Tem Tim Brown, Councilmember Mark Davis, Councilmember Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola Passed   18.Ordinance 23-T-19 – Conduct a Public Hearing and approve an Ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the City of Schertz, Texas. First Reading (S.Gonzalez/J.Walters) Mayor Gutierrez recognized Finance Director James Walters who presented the following: 2023 Property Values - increased by $551.6 million over 2022 Disabled Veteran Homestead Exemption - increased by $140 million Current tax rate is $0.4950; Proposed tax rate is $0.4872 Tax rate breakdown: $0.3324 for day-to-day operations and $0.1548 to pay the City's debt One penny on the tax rate is equal to about $544,000 in revenue Mayor Gutierrez opened the Public Hearing. No Public spoke. Public Hearing was closed. Mayor Gutierrez asked for a motion to approve Ordinance 23-T-19. Councilmember Jill Whittaker made the motion that the property tax rate be increased by the adoption of a tax rate of $0.4872 which is effectively a 7% increase in the tax rate, seconded by Councilmember Michelle Watson.       AYE: Mayor Pro-Tem Tim Brown, Councilmember Mark Davis, Councilmember Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward Passed   Information available in City Council Packets - NO DISCUSSION TO OCCUR   19.Guadalupe Appraisal District Information-Nominations and Voting Process - Guadalupe Appraisal District sent the process and timeline for nominating candidates for the GAD Board of Directors. Please see attached brief description and the calendar of dates in which action is needed. (S.Williams/S.Edmondson)    8   Requests and Announcements Requests by Mayor and Councilmembers for updates or information from Staff Councilmember Dahle asked Deputy City Manager Brian James to look into the traffic issues in front of the new charter school near Belmont Park. Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda Councilmember Scagliola requested a discussion regarding parking on a prepared surface. Announcements and City Events attended by Councilmembers Councilmember Whittaker attended the NEP luncheon, the Rebecca Creek Distillery Ribbon Cutting, and the City Budget Retreat. Councilmember Dahle attended the City Budget Retreat and the Volunteer Appreciation Banquet. Councilmember Heyward attended the Filipino Adobo Cook-off, ATAC Meeting, Northeastern Partnership Luncheon, Mad Minds Ribbon Cutting, the Investment Committee Meeting, The Chamber Luncheon, the National Watermelon Day event, the Volunteer Appreciation Banquet, and the City Budget Retreat. Mayor Gutierrez thanked the City Secretary Office staff and Councilmember Heyward for coordinating the Volunteer Appreciation Banquet.   Adjournment Mayor Gutierrez adjourned the meeting at 7:51 p.m.   _______________________________ Ralph Gutierrez, Mayor ATTEST: ____________________________________ Sheila Edmondson, City Secretary 9 D R A F T MINUTES REGULAR MEETING August 4, 2023 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on August 4, 2023, at 8:30 a.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Present:Mayor Ralph Gutierrez; Councilmember Allison Heyward; Councilmember Mark Davis; Councilmember Michelle Watson; Councilmember Jill Whittaker; Councilmember Michael Dahle; Mayor Pro-Tem Tim Brown Absent:Councilmember David Scagliola Staff present: City Manager Steve Williams; Deputy City Manager Brian James; Assistant City Manager Sarah Gonzalez; City Attorney Daniel Santee; City Secretary Sheila Edmondson; Chief of Fire Dept. Greg Rodgers; EMS Director Jason Mabbitt; Asst. Police Chief Daniel Roman; Asst. Police Chief Manny Casas; Finance Director James Walters; Planning/Inspection Director Lesa Wood; Engineering Director Kathy Woodlee; I.T. Director Jack Bluebird; Public Works Director Larry Busch; Facilities Director Dawniecia Hardin-Trussell          Call to Order   Hearing of the Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. Mayor Gutierrez welcomed the residents and stated there would be an opportunity to speak after the Budget Information was presented.   WELCOME AND OVERVIEW Mayor Ralph Gutierrez welcomed everyone to the Budget and Tax Rate Workshop. City Manager Steve Williams welcomed everyone and went over the Retreat Overview: REVIEW OVERVIEW Budget Timeline Legislative Updates Tax Rate Discussion 1 FY 2023-24 Budget Development & Highlights Cut Line Discussion City Holiday Discussion Action Item – Set Prelim Tax Rate (and accept rates) CIP & Project Updates August 4, 2023 Accept the state defined tax rates Vote to set the Preliminary Tax Rate August 15, 2023 1st Public Hearing on Budget & Tax Rate 1st Vote on Budget & Adoption 1st Vote on Tax Rate & Adoption Approve Fee Schedule September 5, 2023 2nd Public Hearing on Budget & Tax Rate 2nd Vote on Budget & Adoption Ratify Tax Increase in Budget 2nd Vote on Tax Rate & Adoption October 1, 2023-New budget in effect City Manager went through the budget timeline and explained the 1st and 2nd Public Hearings and approvals process. LEGISLATIVE UPDATE: Presented by Director of Public Affairs Linda Klepper Key Bills H.B. 1613 – DVHS Bill - Did NOT pass -This bill would have provided state funding to all cities impacted up to a percentage of revenue loss. Supported by our representatives H.B. 2127 – Preemption Bill-Unclear on the impact. San Antonio joined a lawsuit since this bill violates the Texas Constitution. We will wait to see what the courts decide. Unknown impact/headed to the courts H.B. 3 – School Safety Measures - The bill passed and requires that every school have an armed security on each campus. Other Bills Annexation, Engineering Fees, TikTok Ban, Broadband Special Sessions Summer 2023 School Property Tax Relief Plan (goes to voters in Nov. election) If passes, residents will see a reduction in school taxes. Future special session is anticipated to begin this Fall- Speculation that school vouchers 2 Future special session is anticipated to begin this Fall- Speculation that school vouchers and teacher's pay raise could be discussed. Next session Land Use SCHOOL SAFETY/SECURITY-Assistant Police Chief Daniel Roman presented HB3. On June 14, 2023, TX Legislation passed HB3 This bill mandates armed security at school campuses but doesn't provide the funding SCUCISD has asked for 5 additional officers for the 2023-24 school year Schertz PD currently provides 6 officers Off-duty officers will be used in the interim to fulfill the mandate (funded by SCUCISD) Projected timeline to staff with full-time police officers is school year 2024-25 TAX RATE DISCUSSION-Finance Director James Walters presented the following presentation. 2023 Property Values 2023 Equivalent Taxable Value $5,326,877,888 2023 New Taxable Development +$113,763,340 2023 Adjusted Taxable Value $5,440,641,228 Difference Between Adjusted Taxable Values $551,629,839 DVHS-Disabled Veteran Homestead DVHS 2020 2021 2022 2023 TOTAL EXEMPTION $436,800,000 $550,500,000 $694,200,000 $834,200,000 INCREASE %22.0%26.0%26.1%20.2% INCREASE $$78,000,000 $113,700,000 $143,700,000 $140,000,000 TAX RATE w/o DVHS $0.4548 $0.4428 $0.4234 $0.4126 •19% of Homesteads have a DVHS Exemption for 2023 •51% of Homesteads have some sort of DV Exemption for 2023 Approximately 1 out of 2 have some sort of a DVHS exemption. The exemption works out to be approx 3-4 million less revenue to the city. Finance Director went over the Tax Rate Definitions No New Revenue The tax rate which will generate the same revenue for the city from property on the previous year’s tax roll. Voter Approval Rate The rate if exceeded triggers an automatic election on the tax rate. Current The rate currently adopted by the City. Proposed Tax Rate The maximum rate set at which the final adopted rate cannot exceed. TAX RATE Current $0.4950 No New Revenue $0.4554 Voter Approval $0.4872 Voter Approval – Unused Increment $0.0000 3 Proposed Tax Rate $0.4872 $0.01 is equal to $544,000 revenue or $32.46 on the average home Taxes are going down. Staff recommends the Voter Approval Tax Rate of $0.4872. TARGET TAX RATE TAX RATE CURRENT PROPOSED TAX RATE M&O $0.3470 $0.3324 For day-to-day operations I&S $0.1480 $0.1548 To pay the City’s debt TOTAL $0.4950 $0.4872 FY 2023-24 CITY TAX RATE Tax Rate Name Tax Rate per $100 Est. Tax Bill Bill Increase % Increase No New Revenue $0.4554 $1,478.22 ---- Voter Approval $0.4872 $1,582.00 $103.78 7.0% Proposed $0.4872 $1,582.00 $103.78 7.0% Current $0.4950 $1,606.89 $128.67 8.7% School Tax Bill Change -$850.00 •$103.79 is about $8.65 on the monthly escrow •Tax bills are based on average taxable value of homes for 2023 of $324,600 •Estimated Tax Bills and Bill Increases are annual amounts   1.Budget Prioritization Process Discussion and direction for prioritizing the FY2023-24 budget, including but not limited to funding all programs needed to accomplish the City Mission and taking into consideration factors such as population growth, tax base development, large time sensitive infrastructure projects, right of way issues, staffing levels and structure, school safety, Schertz Magazine and magazine printing costs, and prioritizing expanded programs that may be required in the future. (S.Williams/Executive Team) City Manager Steve Williams presented the following FY 2023-2024 Budget Established 5 Goals from the Pre-Budget Workshop Discussion •Goal 1: Staff Compensation •Goal 2: Infrastructure •Goal 3: Consolidated CIP Document •Goal 4: Increase Staffing Levels •Goal 5: New/Remodeled Facilities FY 2023-2024 Budget Highlights-Expanded Programs Proposed to Fund •Wage Adjustments •New Personnel •Additional SPAM Funding 4 •Police Equipment •Additional Programs/Equipment Wage Adjustments – All Funds •ECI Adjustment (4.7%) effective Oct. 7, 2023 - $1,400,000 •Class & Comp. Adjustment – effective Dec. 30, 2023 - $2,600,000 ($1.9 million in FY 2023-24) •Primary focus on salaries; will also review benefits, supplemental pay and career progression opportunities •Cover Cost of Increases to Insurance Premiums - $344,700 New Personnel – General Fund •Fire – 3 Firefighters (for Station 4) - $315,000 •Engineering – Administrative Assistant - $60,000 Additional SPAM Funding •FY 23/24 base has $650,000 •Propose one-time Street Funding of $1 million Police Equipment •Purchase of in-car cameras, body worn cameras and TASERs (to replace all current equipment) •5-year phase-in - $550,000 per year Additional Programs – General Fund •Library - Library Materials - $15,000 •IT •ArcGIS Indoor Maps Extension - $6,525 •Implementation of vSphere servers for Public Safety - $87,000 •Court - Court Security Plan funding - $16,450 Additional Equipment – General Fund •Fleet •Hydraulic Hose Crimper - $6,350 •Hose Reels for Bulk Fluid Delivery System - $23,400 •Facility Services •Tablets - $12,000 •Multi-use Drop Deck Trailer - $19,000 •Fire •Opticom system for intersection light system - $33,800 •Hurst Strong Arm Multi-purpose E Tool - $30,000 •Streets •Pothole Truck - $80,000 •Laydown Machine - $140,000 EMS Fund •Medic 5 – 2 EMT positions (overnight) - $106,300 •2 F/T positions to staff peak hours - $110,600 5 Drainage Fund Zero Turn Mower - $24,000 Water & Sewer Fund •Utility Billing Position: Lead Clerk - $58,000 Automated Phone Payment System - $12,000 •Water/Wastewater Combination Vacuum Truck - $675,000 Fire Hydrant and Valve Replacement Program (initial funding) - $50,000 General Fund Proposed Budget $49,927,113 •Increase of $4,810,888 or 10.7% from FY 2022-23 Adopted Budget, including infrastructure funding •Non-Personnel Budgets increased 9.6% due to police equipment, capital replacement, TIRZ contribution, and additional road maintenance funds •Personnel Budgets increased 11.3% for pay adjustments, insurance, ECI, and 4 new positions General Fund Proposed Budget meets the 26% Fund Balance requirement Utilize excess fund balance for street maintenance and repair over the next 5 years Discussion and direction for setting the preliminary maximum tax rate for fiscal year 2024 and setting Public Hearing dates.(S.Williams/J.Walters) What's Below the Line: Summary of Requested Budget, Funded Budget and the Unfunded Budget Assistant City Manager Sarah Gonzalez went over the requested budget items that did not get funded in the FY2023-2024 Budget. Requested Funded Unfunded General Fund $8,093,000 $5,144,500 $2,948,500 EMS $1,294,770 $1,076,900 $217,870 Drainage $292,900 $68,000 $224,900 Water/Wastewater $1,714,064 $996,500 $717,564 Official City Holidays •Juneteenth Discussion Assistant City Manager Sarah Gonzalez opened the discussion on recognizing the Juneteenth Day as a City Holiday. It would cost the city approx, $35,000.00 in salary. If Juneteenth falls on a Tuesday/Thursday, staff would get the Monday/Friday off as well costing the city approx, $70,000.00. Several surrounding cities have added it to their holiday schedule. Staff recommends adding it to the Holiday Schedule without removing one of the floating holidays. 6 The discussion brought up many good points. Adding the holiday to the list without taking or switching it with a current holiday. Other cities, counties, agencies, federal offices are closed that day, so no regular business could occur at the city. Wanting to be a premier city, adding the holiday and giving this benefit to our employees goes along with wanting to get compensation to the midpoint or higher. Comments that were opposed to adding the holiday ranged from the possibility of giving staff a two-day holiday if it falls on a Tuesday or Thursday doubling the holiday cost for Juneteenth.   Discussion and Action Items   2.Action Item-Set Preliminary Tax Rate: City Manager Steve Williams explained that the city is presenting the No New Revenue Rate and Voter Approval rate that were calculated by our tax assessor collector, and we are required to bring these forward for presentation.The Proposed Tax Rate is the max tax rate that you will approve. The Voter Approval Rate and the Proposed Tax Rate are the same. TAX RATE Current $0.4950 No New Revenue $0.4554 Voter Approval $0.4872 Proposed Tax Rate $0.4872 Resolution 23-R-75 - a Resolution by the City Council of the City of Schertz, TX accepting the state defined tax rates and setting the preliminary 2023 tax rate.       Moved by Councilmember Michael Dahle, seconded by Councilmember Allison Heyward  AYE: Councilmember Allison Heyward, Councilmember Mark Davis, Councilmember Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, Mayor Pro-Tem Tim Brown Passed   CIP & Project Updates The Directors and Supervisors from Public Works, Water/Wastewater Drainage, Facilities, Streets and Parks went over their FY 2022-2023 Completed projects and Planned Projects. Many of the planned projects did not make this year's budget and were right under the cut-line. These projects will be considered in the future when funds are available. City Manager stated the city is working on a multi-year plan for these projects and will bring the proposed plan back to council. City Manager Steve Williams thanked the Finance Director James Walters and the rest of the 7 City Manager Steve Williams thanked the Finance Director James Walters and the rest of the City Staff in bringing forwarded a good budget for FY2023-2024. Mayor Gutierrez thanked the staff for bringing a good FY2023-2024 forward. Adjournment Mayor Gutierrez adjourned the meeting at 11:03 am.   _______________________________ Ralph Gutierrez, Mayor ATTEST: ____________________________________ Sheila Edmondson, City Secretary 8 Agenda No. 2.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:City Secretary Subject:Appointments, Reappointments, & Resignations - City Boards, Commissions, and Committees Appointments Building and Standards - Edward Paquette EDC - Eryn McElroy, Henry Hayes Parks and Rec Advisory Board - James "Brad" Snow (from alternate to regular board member) Reapointments Building and Standards - Glenn Outlaw, Andrew Buratowski EDC - Mark Moody Parks and Rec Advisory Board - Robert Sheridan III, Reginna Agee Resignations SHPC - Barbara Hall, Patrick Holmes Building and Standards - Shawn Moore EDC - Bryan Snowden, Roy Richard Parks and Rec Advisory Board - Floy Simmons, Shawn Moore BACKGROUND The Interview Committee meet on August 31, 2023, to review the applications for appointments and reappointment to the Economic Development Corporation, Parks & Recreation Advisory Board and the Building and Standards Commission. The recommendations from the Interview Committee for appointment and reappointment are listed above. Agenda No. 3.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Public Works Subject:Resolution 23-R-89 - Approving the Water Supply Contract between Schertz/Seguin Local Government Corporation (SSLGC) and Springs Hill Water Supply Corporation (Springs Hill WSC). (B. James/L. Busch) BACKGROUND The SSLGC has an existing Regional Water Supply Contract with Springs Hill WSC for 840 ac-ft/yr. which expires August 29, 2023. This new Water Supply Contract between SSLGC and Springs Hill WSC shall be effective for a period of twenty (20) years from the Effective Date for 840 ac-ft/yr. Springs Hill WSC will pay the same O & M Rate and Water Lease Rate as the Cities of Schertz and Seguin under this new contract, unless a separate rate is established in the future, as well as an annual debt service. The SSLGC Board has approved the Water Supply Contract on August 17, 2023 and Springs Hill WSC approved the contract on July 25, 2023.  GOAL For the City of Schertz City Council to approve the Water Supply Contract between the SSLGC and Springs Hill WSC. COMMUNITY BENEFIT The City of Schertz is a member of the SSLGC, and it is through the SSLGC that the City provides water to its residents and businesses.  Approval of the Water Supply Contract in August 2003 provided the opportunity to keep the rates more stable for the residents and businesses of Schertz. Entering in to this new agreement with some required system improvements will continue this benefit for Schertz' customers as well as provide for future efficiencies to allow for increased water delivery to the City of Schertz. SUMMARY OF RECOMMENDED ACTION Staff recommends approval of the Resolution approving the Water Supply Contract between the SSLGC and Springs Hill WSC. FISCAL IMPACT Springs Hill WSC will currently pay the same O & M Rate and Water Lease Rate as the Citie's of Schertz and Seguin under this new contract to SSLGC, as well as an annual debt service amount of $343,414. RECOMMENDATION Approval of Resolution 23-R-89. Attachments Resolution 23-R-89  RESOLUTION NO. 23-R-89 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS APPROVING THE WATER SUPPLY CONTRACT BETWEEN SCHERTZ SEGUIN LOCAL GOVERNMENT CORPORATION AND SPRINGS HILL WATER SUPPLY CORPORATION, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, Schertz Seguin Local Government Corporation (SSLGC), the City of Schertz (Schertz), the City of Seguin (Seguin), and the Springs Hill Water Supply Corporation (Spring Hill WSC) have previously entered into a Water Supply Contract, dated August 29, 2003, contemplating the sale of 840 acre-feet of water per year to Springs Hill WSC, for a period of 20 years; and WHEREAS, the Springs Hill WSC desires to continue to obtain water from SSLGC and has requested to replace the existing Water Supply Contract with this new Water Supply Contract (Exhibit A); and WHEREAS, the SSLGC has approved the proposed Water Supply Contract on August 17, 2023; and WHEREAS, the City Council has determined that it is in the best interest of the City to approve the Water Supply Contract to ensure that the citizens and businesses of Schertz continue to receive excellent and vital water service at a more favorable rate. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the approval of the Water Supply Contract between the Schertz Seguin Local Corporation and Springs Hill Water Supply Corporation as substantially proposed in Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this ____ day of _______, 2023. CITY OF SCHERTZ, TEXAS ________________________________ Ralph Gutierrez, Mayor ATTEST: _______________________________ Sheila Edmondson, City Secretary Exhibit A Water Supply Contract between SSLGC and Spring Hill WSC Agenda No. 4.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Fire Department Subject:Resolution 23-R-91 - Mutual Aid Agreement - Joint Base San Antonio (JBSA) (S.Williams/G.Rodgers) BACKGROUND The previous five-year agreement is set to expire at the end of the month and would be effective for the next five years, til 9/2028 GOAL To continue to grow and maintain our relationship with our regional stakeholders as well as be able to give and receive assistance when it is necessary. COMMUNITY BENEFIT The city and the region will be better served through added resources that can help us respond in a more effective and efficient manner. SUMMARY OF RECOMMENDED ACTION The goal is to continue with working relationship for the foreseeable future.   RECOMMENDATION To approve the city manager to sign the document on behalf of the city and allow the agreement to continue.   Attachments Resolution 23-R-91  RESOLUTION NO. 23-R-91 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO A MUTUAL AID AGREEMENT WITH JOINT BASE SAN ANTONIO WHEREAS, each of the Parties hereto maintains equipment and personnel for the suppression of fires and the management of other emergency incidents occurring within areas under their respective jurisdictions; and WHEREAS, as set forth in 42 U.S.C. § 1856 the term ‘fire protection’ includes personal services and equipment required for fire prevention, the protection of life and property from fire, firefighting, and emergency services, including basic medical support, basic and advanced life support, hazardous material containment and confinement, and special rescue incidents involving vehicular and water mishaps, and trench, building, and confined space extractions; and WHEREAS, the Parties hereto desire to augment the fire protection capabilities available in their respective jurisdictions by entering into this Agreement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City council hereby authorizes the city manager to enter into a mutual aid agreement with Joint Base San Antonio as attached in exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this ____ day of _______, 2023. CITY OF SCHERTZ, TEXAS ________________________________ Ralph Gutierrez, Mayor ATTEST: _______________________________ Sheila Edmondson, City Secretary Exhibit A SCHERTZ FIRE DEPARTMENT MUTUAL AID IN FIRE EMERGENCY SERVICES (US) SCHERTZ FIRE DEPARTMENT MUTUAL AID IN FIRE EMERGENCY SERVICES (US) This Agreement will become effective on the date of the last signature to the Agreement and will remain in effect for five years. This Mutual Aid Agreement (the “Agreement”) is made and entered between the Secretary of the Air Force (the “Air Force”) acting by and through the Commander, Joint Base San Antonio and 502d Air Base Wing (JBSA - 502 ABW), pursuant to the authority of 42 U.S.C. § 1856a and the Fire Department of Schertz the "Schertz Fire Department". Together the Air Force and the Schertz Fire Department are hereinafter referred to as the “Parties”. WITNESSETH: WHEREAS, each of the Parties hereto maintains equipment and personnel for the suppression of fires and the management of other emergency incidents occurring within areas under their respective jurisdictions; and WHEREAS, as set forth in 42 U.S.C. § 1856 the term ‘fire protection’ includes personal services and equipment required for fire prevention, the protection of life and property from fire, firefighting, and emergency services, including basic medical support, basic and advanced life support, hazardous material containment and confinement, and special rescue incidents involving vehicular and water mishaps, and trench, building, and confined space extractions; and WHEREAS, the Parties hereto desire to augment the fire protection capabilities available in their respective jurisdictions by entering into this Agreement. NOW, THEREFORE, in consideration of the mutual covenants, obligations and agreements herein established, the Parties hereby agree as follows: a. The authority to enter into this Agreement is set forth in 42 U.S.C. § 1856a, and Title 15 United States Code Section 2210, the regulations implementing same at Title 44 Code of Federal Regulations Part 151 Emergency Management and Assistance and AFI 32-2001, Fire and Emergency Services Program. b. This Agreement will serve as the agreement between the Parties for securing to each mutual aid in fire protection services as defined above. c. On request to a representative of the JBSA - 502 ABW fire department by a representative of the Schertz Fire Department, fire protection equipment and personnel of the JBSA - 502 ABW fire department will be dispatched to any point within the area for which the Schertz Fire Department normally provides fire protection services as designated by the representatives of the Schertz Fire Department. d. On request to a representative of the Schertz Fire Department by a representative of the JBSA - 502 ABW fire department, fire protection equipment and personnel of the Schertz Fire Department will be dispatched to any point within the jurisdiction of the JBSA - 502 ABW as designated by the representative of the JBSA - 502 ABW fire department. e. Any dispatch of equipment and personnel by the Parties pursuant to this Agreement is subject to the following conditions: (1) Any request for aid hereunder will include a statement of the amount and type of equipment and personnel requested and will specify the location to which the equipment and personnel are to be dispatched, but the amount and type of equipment and the number of personnel to be furnished will be determined by the responding organization. The requesting organization will ensure access to site for the responding organization. (2) The responding organization will report to the officer in charge of the requesting organization at the location to which the equipment is dispatched and will be subject to the orders of that official. (3) The responding organization will be released by the requesting organization when the services of the responding organization are no longer required or when the responding organization is needed within the area for which it normally provides fire protection. (4) Sharing of non-encrypted Radio Frequencies/INTEROPERABILITY capability between agencies specifically during Mutual Aids for accountability of personnel and assets, including sharing of valuable information between Incident Command and firefighters. (5) HAZMAT incident response will include the response to, and control and containment of any release or suspected release of any material suspected to be or known to be hazardous. Where the properties of a released material are not known, it will be considered hazardous until proven otherwise by the requesting organization using all technical resources available. Cleanup and removal of contained HAZMAT will be the responsibility of the requesting organization. (6) In the event of a crash of an aircraft owned or operated by the United States or military aircraft of any foreign nation within the area for which the Schertz Fire Department normally provides fire protection services, the chief of the JBSA - 502 ABW fire department or his or her representative may assume full command on arrival at the scene of the crash. (7) Regardless of local agencies assigning an incident safety officer, an Air Force representative will be assigned to act as the incident safety officer for 502 ABW Fire Department to observe Air Force support and operations at an incident. Local agencies are encouraged to assign a safety officer to observe the agencies support and operations at an incident on the installation. f. Each Party hereby agrees that its intent with respect to the rendering of assistance to the other Party under this Agreement is not to seek reimbursement from the Party requesting such assistance. (1) Notwithstanding the above, the Parties hereby recognize that pursuant to the Section 11 of the Federal Fire Prevention and Control Act of 1974 (15 U.S.C. § 2210) and Federal regulations issued there under (44 Code of Federal Regulations Part 151), Schertz Fire Department is permitted to seek reimbursement for all or any part of its direct expenses and losses (defined as additional firefighting costs over normal operational costs) incurred in fighting fires on property under the jurisdiction of the United States. Furthermore, under the authority of 42 U.S.C. § 1856a, and pursuant to any applicable state or local IAW each Party hereby reserves the right to seek reimbursement from the other for all or any part of the costs (defined as additional firefighting costs over normal operational costs) incurred by it in providing fire protection services to the other Party in response to a request for assistance. (2) Furthermore, Schertz Fire Department agrees to indemnify and hold harmless the United States from any liability that may arise from the use of fire-fighting foams, chemicals, or other materials by the Air Force in providing fire protection services to the Schertz Fire Department, which agreement to indemnify and hold harmless includes, but is not limited to, such uses that may result in hazardous substance exposure or pollution of or contamination to air, land, water, person or property or such uses that may result in response actions under CERCLA, RCRA, or any other federal, state, or local laws. Notwithstanding any other provision of this Agreement, termination of this Agreement shall in no way affect Schertz Fire Department‘s obligation under this paragraph to indemnify and hold harmless the United States from any liability that may arise from the use of fire-fighting foams, chemicals, or other materials by the Air Force in providing fire protection services to the Schertz Fire Department, which obligation shall survive such termination. g. Both Parties agree to implement the National Incident Management System during all emergency responses on and off Installations IAW National Fire Protection Association Standard 1561. h. Each Party waives all claims against the other Party for compensation for any loss, damage, personal injury, or death occurring as a consequence of the performance of this Agreement. This provision does not waive any right of reimbursement pursuant to paragraph f. i. All equipment used by Schertz Fire Department in carrying out this Agreement will, at the time of action hereunder, be owned by it; and all personnel acting for Schertz Fire Department under this Agreement will, at the time of such action, be an employee or volunteer member of Schertz Fire Department. j. The rendering of assistance under the terms of this Agreement will not be mandatory; however, the Party receiving a request for assistance will endeavor to immediately inform the requesting Party if the requested assistance cannot be provided and, if assistance can be provided, the quantity of such resources as may be dispatched in response to such request. k. Neither Party will hold the other Party liable or at fault for failing to respond to any request for assistance or for failing to respond to such a request in a timely manner or with less than optimum equipment and/or personnel, it being the understanding of the Parties that each is primarily and ultimately responsible for the provision of fire protection services needed within their own jurisdictions. l. Disputes. Parties to Negotiate. If a dispute should arise, the Parties agree to first attempt to resolve the dispute using unassisted negotiation techniques (i.e., without the assistance of a neutral third party). Either Party may request in writing that unassisted negotiations commence. As part of the unassisted negotiation, the Parties shall consider employing joint fact-finding, if material factual disputes are involved, and shall use other early resolution techniques appropriate to the circumstances. If the dispute involves material issues of fact, the Parties may employ a neutral third party to provide a confidential evaluation of the issues of fact. m. Alternative Dispute Resolution. (1) If the dispute is not resolved within sixty (60) days after the request for unassisted negotiations, and the Parties do not mutually agree to continue the unassisted negotiations, the Parties shall employ alternative dispute resolution procedures involving nonbinding mediation of the dispute by a neutral third party. The alternative dispute resolution procedures employed shall include a confidential evaluation of both the facts and the law and the issuance of confidential recommendations by the neutral third party. (2) By entering into this Agreement, the Parties have voluntarily adopted alternative dispute resolution procedures IAW 5 United States Code. § 572(c). These procedures shall not be employed if determined by either Party to be inappropriate after taking into consideration the factors enumerated at 5 United States Code. § 572(b). A Party rejecting alternative dispute resolution as inappropriate shall document its reasons in writing and deliver them to the other Party. The Parties shall enter into a master written alternative dispute resolution Agreement governing alternative dispute resolution proceedings that may be amended as needed to fit individual proceedings. (A template of an acceptable alternative dispute resolution agreement may be found at www.adr.af.mil). (3) The Government's obligation to make any payment arising out of an agreement resolving a dispute under this Agreement is contingent upon the availability of funds proper for such payment. The Schertz Fire Department obligation to make any payment arising out of an agreement resolving a dispute under this Agreement is contingent upon the availability of funds proper for such payment. n. All notices, requests, demands, and other communications which may or are required to be delivered hereunder will be in writing and will be delivered by messenger, by a nationally-recognized overnight mail delivery service or by certified mail, return receipt requested, at the following addresses: For the Air Force: JBSA - 502 ABW c/o Commander 2080 Wilson Way, Bldg 247 Joint Base San Antonio – Fort Sam Houston, Texas 78234-7680 And: Department of the Air Force Air Force Civil Engineer Center/CXF 139 Barnes Dr, Suite 1 Tyndall AFB FL 32403-5319 And: JBSA - 502 ABW c/o Installation Fire Chief 1910 Kenly Avenue Joint Base San Antonio - Lackland, Texas 78236 For Fire Department of Schertz Schertz Fire Department attention to Security and Fire Protection Manager 1400 Schertz Parkway, Bldg #8 Schertz, TX 78154 TERMS OF THE AGREEMENT o. This Agreement will become effective on the date of the last signature to the Agreement and will remain in effect for five years. The Parties to this agreement shall conduct an annual review for currency to respective regulatory and policy guidance and shall acknowledge review by cover letter signature from both Parties’ senior fire officers. Either Party may unilaterally terminate this Agreement during the Term by sending notification of its intent to terminate to the other Party at 180 days in advance of the proposed date of termination. Such notification will be in the form of a written submission to the other Party. Upon becoming effective, this Agreement will supersede and cancel all previous agreements between the Parties concerning the rendering of assistance from one to the other for the purposes stated in this Agreement. p. The modification or amendment of this Agreement, or any of the provisions of this Agreement, will not become effective unless executed in writing by both Parties. q. This Agreement may be executed in one or more counterparts, each of which will be deemed an original. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized representatives on the dates shown below: FIRE DEPARTMENT THE UNITED STATES OF AMERICA for City of Schertz by the Secretary of the Air Force BY: BY: STEVE WILLIAMS RUSSELL D. DRIGGERS City Manager Brigadier General, USAF Commander, Joint Base San Antonio and 502d A Agenda No. 5.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Emergency Medical Services Subject:Resolution 23-R-90 - Approving a Resolution authorizing the City Manager to enter into an Interlocal Agreement and Business Associate Agreement with Southwest Texas Regional Advisory Council (STRAC) for a data management system for electronic patient care records (ePCR) and Fire records management system (FireRMS). (S. Williams/J. Mabbitt/G. Rodgers) BACKGROUND Southwest Texas Regional Advisory Council (STRAC) is one of twenty-one regional advisory councils in Texas. STRAC and the other advisory councils are designated by the Texas Department of State Health Services (DSHS). Schertz EMS and Schertz Fire have been participating in the regional data management system through STRAC for patient care reports (ePCR) and Fire reports (FireRMS) for the last several years.   STRAC manages this solution for area agencies to streamline day-to-day reporting, improving the collection of run data while providing reoccurring and on-demand State and custom reports as well as managing inventory and department equipment. The Business Associate Agreement (BAA), provides for the security of public health information (PHI) to meet certain HIPAA (Health Insurance Portability and Accountability Act) requirements.    GOAL Authorizing the City Manager to enter into an interlocal agreement with STRAC for a data management system for ePCR and FireRMS records.  COMMUNITY BENEFIT To further eliminate duplicative processes and repetitive data entry, STRAC coordinates and manages the integration of ePCR and FireRMS to save additional time, money, and lives. SUMMARY OF RECOMMENDED ACTION Staff recommends approving the attached ILA and BAA authorizing the City Manager to enter into agreements with STRAC for a data management system for ePCR and FireRMS records.  FISCAL IMPACT for EMS: for EMS: The annual base fee for the data management software is $3,000 and a fee of $3.00 per record/run. The FY 2024 records are estimated at 13,886 or $41,658. Total cost for EMS is estimated at $44,658.  These funds have been accounted for in the FY24 budget.  Future years will see a cost increase of 3% for each record/run. for Fire: The annual base fee for the data management software is $3,000 and a fee of $3.00 per record/run. The FY 2024 records are estimated at 5,112 or $15,336. Total cost for Fire is estimated at $18,336.  These funds have been accounted for in the FY24 budget.  Future years will see a cost increase of 3% for each record/run. RECOMMENDATION Staff recommends approval of Resolution No. 23-R-90 Attachments Agreement - EMS  EMS - BAA  Fire - BAA  Resolution 23-R-90  Agreement - Fire  STRAC ELECTRONIC RECORDS MANAGEMENT SYSTEM (eRMS) PROJECT INTERLOCAL COOPERATION AGREEMENT This PROJECT AGREEMENT (“Agreement”), is entered into by the following parties: the Southwest Texas Regional Advisory Council (“STRAC”), a Texas non-profit corporation created by Texas law and regulations, and City of Schertz, Texas (“Agency”), a political subdivision of the State of Texas. Recitals It is the purpose of this Agreement to establish a cooperative and mutually beneficial relationship between the parties and to set forth the relative responsibilities of the parties as they relate to the provision of certain electronic records management software (eRMS) services, as further described in Schedule A, by STRAC to Agency. STRAC is the Regional EMS/Trauma Advisory Council designated by the Texas Department of State Health Services (“DSHS”) in the STRAC region (Trauma Service Area – P, TSA-P). STRAC has licensed certain eRMS software from ImageTrend for providing electronic records management software services, including electronic Patient Care Records (ePCR) and/or Fire Record Management System (FireRMS). STRAC is designated by DSHS to design, implement and maintain the Regional EMS/Trauma, Disaster and Emergency Healthcare System for Trauma Service Area – P (TSA-P) and will provide overall coordination and management to the eRMS project and as such has an interest to provide cost effective software solutions to member agencies. STRAC is providing the eRMS solution to eligible EMS member agencies, Fire Departments and other public safety agencies on a software as a service basis in a co-operative fashion, leveraging economies of scale by having multiple public safety member agencies subscribe through STRAC to utilize STRAC’s pricing with ImageTrend for the eRMS system. Agency has an interest in and need to have an electronic records management system to increase capability and performance for the jurisdiction or population it serves Agreement Accordingly, both Agency and STRAC agree as follows: I. LEGAL AUTHORITY STRAC represents and warrants that: 1. STRAC is a Texas non-profit corporation organized to provide one or more governmental functions and services described in Texas Administrative Code Title 25, Part 1, Chapter 157. 2. STRAC possesses adequate legal authority to enter into this Agreement. 3. The governing body of STRAC believes that this Agreement is beneficial to the public. 4. STRAC has valid and enforceable licenses and all other necessary legal authority to grant Agency the right to use the software services to be provided under this Agreement. The Agency represents and warrants that: 1. The Agency possesses adequate legal authority to enter into this Agreement. STRAC eRMS Agreement STRAC_eRMS_20230001 Page 2 of 10 v.1/2023 2. The governing body of the Agency believes that this Agreement is beneficial to the public and that the Agency has the legal authority to provide the governmental function which is the subject of this Agreement. 3. The Agency is an active member in good standing and is licensed through the Texas DSHS. II. STATEMENT OF SERVICES TO BE PERFORMED: STRAC shall provide services as set forth in the attached “Schedule (A), eRMS Project.” Services listed in Schedule (A) provided by STRAC under this Agreement or assigned to the Agency as eRMS Project-specific services are provided to the Agency by STRAC at the rates in Schedule (B), eRMS Project Pricing. The Agency is responsible for all costs associated with implementing and operating the eRMS Project as provided for in the attached Schedules, including all costs of wireless data, GPS and hardware equipment and any utility services required to enable the eRMS Project to function correctly. Schedules (A) and (B), are incorporated in this Agreement for all purposes. III. TERM OF AGREEMENT: This Agreement is effective as of the 06/08/2023 (“Effective Date.”) The initial term of this Agreement continues for one (1) year from the Effective Date (“Term”). At the end of the Term, this Agreement automatically renews on each anniversary of the Effective Date for five (5) consecutive years, unless earlier terminated by the parties in accordance with paragraph IV. The maximum duration of this contract is six (6) years. IV. TERMINATION AND DISPUTE RESOLUTION: This Agreement may be terminated by either the Agency or STRAC if either party in its sole discretion requests termination in writing to the other party, with 60 days prior notice. When mediation is acceptable to both parties in resolving a dispute arising under this Agreement, the parties agree to use a mutually agreed upon mediator, or a person appointed by a court of competent jurisdiction, for mediation as described in section 154.023 of the Texas Civil Practice and Remedies Code. Unless both parties are satisfied with the result of the mediation, the mediation is not a final and binding resolution of the dispute. All communications within the scope of the mediation shall remain confidential as described in section 154.073 of the Texas Civil Practice and Remedies Code, unless both parties agree, in writing, to waive the confidentiality. V. VENUE This Agreement and all of the transactions described herein shall be governed by and construed in accordance with the laws of the State of Texas. All obligations under this Agreement are performable in Bexar County, Texas. VI. GENERAL PROVISIONS: 1. This Agreement is entered into by the duly authorized officials of each respective party. 2. Any notice required pursuant to this Agreement must be in writing and is properly given if hand delivered, or sent by certified or registered mail, or overnight courier service, to the STRAC eRMS Agreement STRAC_eRMS_20230001 Page 3 of 10 v.1/2023 parties either at the address below for or at such other address as the parties from time to time specify by written notice pursuant to this Section. Any such notice is considered delivered on the date of delivery if hand delivered, or upon confirmation if sent by certified or registered mail or an overnight courier service. If to STRAC: STRAC Attention: Executive Director 7500 Highway 90 West AT&T Building, Suite 200 San Antonio, Texas 78227 If to Agency: Schertz EMS Department 1400 Schertz Parkway Building 7 Schertz, TX 78154 3. To the extent authorized by the laws of the State of Texas, STRAC and the Agency are not liable for any lost profits, special, incidental, consequential, or punitive damages, for breach of any express or implied warranties or otherwise. STRAC and the Agency do not warrant, expressly or implied, and does not represent that the software or services provided under this Agreement are without defect, interruption, or suited for particular purposes or uses. 4. During the term of this Agreement and any extensions of it, the Agency, to the extent permitted by law assumes liability arising from the misuse or erroneous employment, deployment, redeployment, and reconstitution of the eRMS Project and supporting equipment in accordance with the provisions of law and regulations which govern its activities. This assumption of liability does not apply to claims of infringement of intellectual property rights for actions that are not in breach of this Agreement. 5. If any provision of this Agreement is held to be illegal, invalid or unenforceable in any respect, such illegality, invalidity or unenforceability shall not affect any other provision of this Agreement, and this Agreement shall be construed as if that invalid, illegal or unenforceable provision had never been included in this Agreement. In computing any period of time pursuant to this Agreement, the first day is excluded and the last day included except that if the last day falls on a Saturday, Sunday, or a day Agency has declared a holiday for its employees, these days shall be omitted. All hours stated in this Agreement are stated in Central Time as recognized in San Antonio, Texas. Words of any gender in this Agreement shall be construed to include any other genders and words in singular shall be construed to include plural and vice versa unless the context in the Agreement clearly requires otherwise. Headings and titles at the beginning of the various provisions of this Agreement have been included only to make it easier to locate the subject matter covered by that part, section or subsection and are not to be used in interpreting this Agreement. 6. Both parties understand that each will fulfill its responsibilities under this Agreement in accordance with the provisions of law and regulations which govern their activities. Nothing in this Agreement is intended to negate or otherwise render ineffective any such provisions or operating procedures. If at any time either party is unable to perform its functions under this Agreement consistent with such party’s statutory and regulatory mandates or authority, the affected party shall immediately provide written notice to the other to establish a date for mutual resolution of the conflict. Resolution may include forfeiture of the use and return to STRAC of those assets described in the Schedule (A). 7. Assignment. The parties to this Agreement shall not assign any of the rights or obligation under this Agreement without the prior written consent of the other party. No official, STRAC eRMS Agreement STRAC_eRMS_20230001 Page 4 of 10 v.1/2023 employee, representative or agent of Agency has the authority to approve any assignment under this Agreement unless that specific authority is expressly granted by Agency. The terms, provisions, covenants, obligations and conditions of this Agreement are binding upon and inure to the benefit of the successors in interest and the assigns of the parties to this Agreement if the assignment or transfer is made in compliance with the provisions of this Agreement. Without the prior written approval or the prior written waiver of this right of approval from Agency, STRAC shall not enter into any subcontracts for any service or activity relating to the performance of this Agreement other than the contract with ImageTrend. STRAC acknowledges that no officer, agent, employee or representative of the Agency, has the authority to grant such approval or waiver unless expressly granted that specific authority by Agency 8. If a change of name is required, the Agency shall be notified immediately. No change in the obligation of or to STRAC will be recognized until it is approved by the Agency. 9. This Agreement constitutes the entire agreement of the parties with respect to the subject matter of it, and supersedes any prior understanding or written or oral agreements between the parties with respect to the subject matter of this Agreement. 10. No amendment, modification, or alteration of the terms of the Agreement is binding on either party unless the same is in writing, is dated subsequent to the date of this Agreement, and is duly executed by the party against whom enforcement is sought except that the Agency may, with consent of STRAC, at any time, by written document, make changes within the general scope of this Agreement in any aspect of Agreement to correct errors of a general administrative nature or other mistakes, the correction of which does not affect the scope of the Agreement and does not result in expense to the STRAC. 11. Each person signing this Agreement on behalf of a party confirms for the benefit of the other party that any requisite approvals from the governing body of the signing party have been obtained, and all prerequisites to the execution, delivery, and performance of this Agreement have been obtained by or on behalf of that party. 12. Force Majeure – Either party may be excused from performance under this Agreement for any period that the party is prevented from performing its obligations in whole or in part as a result of any act of God, war, civil disturbance, epidemic, court order, or other event outside the control of such party, provided the party seeking to be excused has prudently and promptly acted to take any and all reasonable corrective measures that are within that party’s control. 13. Neither party has authority for or on behalf of the other as to the subject matter of this Agreement, except as provided in this Agreement. No other authority, power, partnership, use, or rights are granted or implied except as provided by Texas or federal laws and regulations, and as defined in the Agreement and Schedule (A) to it. 14. Neither party may incur any debt, obligation, expense, or liability of any kind on behalf of the other party without the other party’s express written approval. 15. To the extent permitted by law, the Agency will defend and indemnify STRAC, its directors, employees, agents, and representatives (the “Indemnitees”) and hold the Indemnitees harmless against any damage, claims, suits, actions, liabilities, loss, penalties, costs, and expenses including, without limitation, reasonable attorneys’ fees arising out of or alleged to have arisen from or in any way connected to: i. The misuse by the Agency of the eRMS Project and issued equipment. ii. a breach of any of the representations, warranties, or obligations of this agreement by the Agency; and/or iii. any claim (whether founded or unfounded) of any nature or character, arising out of or alleged to have arisen from or in any way connected to any actual or alleged STRAC eRMS Agreement STRAC_eRMS_20230001 Page 5 of 10 v.1/2023 negligence or dishonesty of, or any actual or alleged act of commission or omission by the Agency or any of its employees, agents, representatives or contractors. 16. STRAC will defend and indemnify the Agency, its elected officials, directors, officers, employees, agents and representatives (the “Agency Indemnities”) and hold the Agency Indemnities harmless against any damages, claims, suits, actions, liabilities, loss, penalties, costs, and expenses including without limitation reasonable attorneys’ fees arising out of or alleged to have arisen from or in any way connected to: i. any infringement of any applicable copyrights, licenses or other intellectual property or proprietary rights which may exist on materials used in this Agreement and any rights granted to Agency shall apply for the duration of this Agreement. ii. a breach of any of the representations, warranties, or obligations of this Agreement by STRAC; and/or iii. any claim (whether founded or unfounded) of any nature or character arising out of or alleged to have arisen from or in any way connected to any actual or alleged negligence or dishonesty of, or any actual or alleged act of commission or omission by STRAC, or any of its employees, agents, representatives or contractors. 17. STRAC certifies that at the time of execution of this Agreement, it is not on the federal government’s list of suspended, ineligible, or debarred contractors. If the STRAC is placed on the list during the term of this Agreement, STRAC shall notify the Agency. False certification or failure to notify may result in terminating this Agreement. AGREEMENT SIGNATURES: The undersigned parties bind themselves to the faithful performance of the Agreement. It is mutually understood that this Agreement shall be effective if signed by a person authorized to do so according to the normal operating procedures of that party. If the governing body of a party is required to approve this Agreement, it does not become effective until approved by the governing body of that party. In that event, when this Agreement is executed by the duly authorized official(s) of the party as expressed in an approving resolution or order of the governing body of that party, a copy of the resolution or order shall be attached to this Agreement. [Remainder of Page Intentionally Blank; Signature Page Attached] STRAC eRMS Agreement STRAC_eRMS_20230001 Page 6 of 10 v.1/2023 [Signature Page to STRAC eRMS Agreement] APPROVED AS TO FORM AND LEGALITY: City of Schertz EMS Department By: ________________________________ Steve Williams, City Manager ___________________________________ Date of Signature APPROVED AS TO FORM AND LEGALITY: Southwest Texas Regional Advisory Council By: _______________________________ Eric Epley, Executive Director ___________________________________ Date of Signature STRAC eRMS Agreement STRAC_eRMS_20230001 Page 7 of 10 v.1/2023 SCHEDULE (A) eRMS PROJECT I. Project Description The eRMS Project shall include the provision of Fire and EMS records management service Agency on a Software as a Service basis. The system includes: • Patient Care Reporting • Fire Incident Reporting • Personnel Management • Continuous Quality Improvement Module • Community Health Records Management • Training Records Management • Activity Tracking • Inventory Management • Occupancies and Fire Inspections • Reporting, Dashboards, and Data Analysis • Integration with Agency CAD system • Integration with Agency monitor/defibrillator hardware • State compliant NEMSIS reporting • State compliant NFIRS reporting • STRAC technical support II. Purpose of the eRMS Project The eRMS Project supports day to day operations of agencies in TSA-P while also increasing efficiencies with regard to patient care documentation, patient billing, performance improvement, reporting and Fire and EMS operations. III. Compliance with Copyrights STRAC warrants that all applicable copyrights, licenses and other intellectual property and proprietary rights which may exist on materials used in this Agreement and any rights granted to Agency shall apply for the duration of this Agreement have been adhered to and further warrants that Agency shall not be liable for any infringement of these copyrights, licenses and other rights. ----- End of Schedule A ----- STRAC eRMS Agreement STRAC_eRMS_20230001 Page 8 of 10 v.1/2023 SCHEDULE (B) eRMS Project Pricing I. Rates STRAC shall invoice Agency based on the following rates: eRMS Software Service: Annual Fees: Annual Agency Fee: $3,000/year (billed annually each September 1 for life of agreement) Per Run Fee: $3.00/run (plus 3% annual increase effective each September 1 for life of agreement) based on the actual number of total runs in the previous agreement period of September 1 thru August 31. Runs are defined as those with unique incident run numbers. For example, an incident with a unique run number that generates multiple patients or an incident with a unique run number that has a fire and EMS response is counted as a single run. Example Calculations for First Fiscal Year and Second Fiscal Year First Year price for Schertz EMS Department starting September 1, 2023: Actual Number of Runs in prior calendar year as provided in your initial quote: 13,886 Per Run Fee: $3.00 Fees Qty Unit Price TOTAL Annual Agency Fee 1 $3,000.00 $3,000.00 Annual Per Run Fee 13,886 $3.00 $41,658.00 TOTAL Fees $44,658.00 Agency Annual Fee: $3,000 Agency Run Volume Fee: 13,886 runs x $3.00= $15,336.00 Total: $44,658.00 Second Year price for Schertz EMS Department starting September 1, 2024: Actual Number of Runs in prior year agreement period (9/1/23 thru 8/31/24) Per Run Fee: $3.00 x 3% annual increase = $3.09/Run Fees Qty Unit Price TOTAL Annual Agency Fee 1 $3,000.00 $3,000.00 Annual Per Run Fee 13,900 (est). $3.09 $42,951.00 STRAC eRMS Agreement STRAC_eRMS_20230001 Page 9 of 10 v.1/2023 TOTAL Fees $45,951.00 Agency Annual Fee: $3,000 Agency Run Volume Fee: 13,900 estimated runs x $3.09= $42,951.00 Total: $45,951.00 (for example purposes only; not binding) II. INVOICING/PAYMENTS: STRAC shall provide Agency with an Internal Revenue Form W-9, Request for Taxpayer Identification Number and Certification, that is completed in compliance with the Internal Revenue Code and its rules and regulations before any funds are payable. Agency shall pay STRAC by check upon satisfactory deployment and annually thereafter. STRAC will submit an invoice to the address below: Schertz EMS Department 1400 Schertz Parkway Building 7 Schertz, TX 78154 Invoices shall include at least the following information: • name, address, and telephone number of STRAC • name, address, and telephone number of payment location if different from STRAC address; • Agency Contract number; • identification of department deployed, products or services as outlined in this Agreement; • quantity or quantities, applicable unit prices, total prices, and total amount; and • any additional payment information called for by this Agreement. Payment shall be deemed to have been made on the date of mailing of the check. Agency may choose to make payment through a withhold of their County 911 funds. Accrual and payment of interest on overdue payments shall be governed by TEX. GOV'T CODE ANN., ch. 2251. III. Business Records STRAC shall maintain and make available all books, documents, and other evidence pertinent to the costs and expenses of this Agreement for inspection, audit or reproduction by any authorized representative of Agency to the extent this detail will properly reflect these costs to Agency. All required records shall be maintained until an audit is completed and all required questions arising therefrom are resolved, or three (3) years after completion of the Agreement term, whichever occurs first; however, the records shall be retained beyond the third year if an audit is in progress or the findings of a completed audit have not been resolved satisfactorily. STRAC eRMS Agreement STRAC_eRMS_20230001 Page 10 of 10 v.1/2023 ----- End of Schedule (B) ----- Business Associate Agreement v. 202202 Business Associate Agreement Provisions This Business Associate Agreement (the “Agreement”), is made as of the 8th day of June, 2023 (the “Effective Date”), by and between Business Associate and Covered Entity (collectively the “Parties”) to comply with privacy standards adopted by the U.S. Department of Health and Human Services as they may be amended from time to time, 45 C.F.R. parts 160 and 164 (“the Privacy Rule”) and security standards adopted by the U.S. Department of Health and Human Services as they may be amended from time to time, 45 C.F.R. parts 160, 162 and 164, subpart C (“the Security Rule”), and the Health Information Technology for Economic and Clinical Health (HITECH) Act, Title XIII of Division A and Title IV of Division B of the American Recovery and Reinvestment Act of 2009 and regulations promulgated there under and any applicable state confidentiality laws. RECITALS WHEREAS, Business Associate provides City of Schertz EMS Department electronic patient care record and management system and/or clinical registries to or on behalf of Covered Entity; WHEREAS, in connection with these services, Covered Entity discloses to Business Associate certain protected health information that is subject to protection under the HIPAA Rules; and WHEREAS, the HIPAA Rules require that Covered Entity receive adequate assurances that Business Associate will comply with certain obligations with respect to the PHI received in the course of providing services to or on behalf of Covered Entity. NOW THEREFORE, in consideration of the mutual promises and covenants herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows: A. Definitions. Terms used herein, but not otherwise defined, shall have meaning ascribed by the Privacy Rule and the Security Rule. 1. Breach. A “breach” under the Privacy Rule § 164.402 means the acquisition, access, use, or disclosure of protected health information in a manner not permitted under Subpart E of this part which compromises the security or privacy of the protected health information. 2. Business Associate. “Business Associate” shall mean Southwest Texas Regional Advisory Council [STRAC]. 3. Covered Entity. “Covered Entity” shall mean AGENCY STRAC-BAA continued Business Associate Agreement v. 202202 Page 2 4. Designated Record Set. “Designated Record Set” under the HIPAA Privacy Rule 45 C.F.R. § 164.501 is a group of records maintained by or for a Covered Entity that is: (i) the medical records about Individuals maintained by or for a covered health care provider; (ii) The enrollment, payment, claims adjudication, and case or medical management record systems maintained by or for a health plan; or (iii) used, in whole or in part, by or for the covered entity to make decisions about individuals. For purposes of this definition, the term “record” means any item, collection, or grouping of information that includes protected health information and is maintained, collected, used, or disseminated by or for a covered entity. 5. HIPAA Rules. The Privacy Rule and the Security Rule and amendments codified and promulgated by the HITECH Act are referred to collectively herein as “HIPAA Rules.” 6. Individual. “Individual” shall mean the person who is the subject of the protected health information. 7. Protected Health Information (“PHI”). “Protected Health Information” or PHI shall mean individually identifiable health information that is transmitted or maintained in any form of the STRAC Clinical registries and electronic patient care records. 8. Required by Law. “Required by Law” shall mean a mandate contained in law that compels a use or disclosure of PHI. 9. Secretary. “Secretary” shall mean the Secretary of the Department of Health and Human Services or his or her Designee. 10. Sensitive Personal Information. As defined in Texas Business and Commerce Code (TBCC) Chapter 521, “Sensitive Personal Information” shall mean an individual’s first name or last name in combination with any one or more of the following items, if the name and the items are not encrypted: a) social security number; driver’s license number or government-issued identification number; account number or credit or debit card number in combination with any required security code, access code, or password that would permit access to an individual’s financial account; or b) information that identifies an individual and relates to (1) the physical or mental health or condition of the individual; (2) the provision of health care to the individual; or 3) payment for the provision of health care to the individual. 11. Unsecured PHI. “Unsecured PHI” shall mean PHI that is not rendered unusable, unreadable, or indecipherable to unauthorized individuals through the use of a technology or methodology specified by the Secretary in the STRAC-BAA continued Business Associate Agreement v. 202202 Page 3 guidance issued under section 13402(h)(2) of Public Law 111-5 on the HHS Web site. B. Purposes for which PHI May Be Disclosed to Business Associate. In connection with the services provided by Business Associate to or on behalf of Covered Entity described in this Agreement, Covered Entity may disclose PHI to Business Associate for the purposes of system management and administration, creation of data extracts, creation and management of reports, data aggregation, systems performance improvement, and research. C. Obligations of Covered Entity. The covered entity shall: 1. provide Business Associate a copy of its Notice of Privacy Practices (“Notice”) produced by Covered Entity in accordance with 45 C.F.R. 164.520 as well as any changes to such Notice; 2. provide Business Associate with any changes in, or revocation of, authorizations by Individuals relating to the use and/or disclosure of PHI, if such changes affect Business Associate’s permitted or required uses and/or disclosures; 3. notify Business Associate of any restriction to the use and/or disclosure of PHI to which Covered Entity has agreed in accordance with 45 C.F.R. 164.522, to the extent that such restriction may affect Business Associate’s use or disclosure of PHI; 4. not request Business Associate to use or disclose PHI in any manner that would not be permissible under the Privacy rule if done by the Covered entity; 5. notify Business Associate of any amendment to PHI to which Covered Entity has agreed that affects a Designated Record Set maintained by Business Associate; 6. Notify affected individuals of breaches in accordance with the breach notification provisions codified at 45 C.F.R. § 160.103 and section 13402 of the Health Information Technology for Economic and Clinical Health (HITECH) Act. D. Obligations of Business Associate. Business Associate agrees to comply with applicable federal and state confidentiality and security laws, specifically the provisions of the HIPAA Rules applicable to business associates, including: 1. Use and Disclosure of PHI. Except as otherwise permitted by this Agreement or applicable law, Business Associate shall not use or disclose PHI except as necessary to provide Services described above to or on behalf of Covered Entity, and shall not use or disclose PHI that would violate the HIPAA Rules if STRAC-BAA continued Business Associate Agreement v. 202202 Page 4 used or disclosed by Covered Entity. Business Associate may use and disclose PHI as necessary for the proper management and administration of Business Associate, or to carry out its legal responsibilities. Business Associate shall in such cases: (a) provide information and training to members of its workforce using or disclosing PHI regarding the confidentiality requirements of the HIPAA Rules and this Agreement; (b) obtain reasonable assurances from the person or entity to whom the PHI is disclosed that: (a) the PHI will be held confidential and further used and disclosed only as Required by Law or for the purpose for which it was disclosed to the person or entity; and (b) the person or entity will notify Business Associate of any instances of which it is aware in which confidentiality of the PHI has been breached; and (c) agree to notify the designated Privacy Officer of Covered Entity of any instances of which it is aware in which the PHI is used or disclosed for a purpose that is not otherwise provided for in this Agreement or for a purpose not expressly permitted by the HIPAA Rules. 2. Data Aggregation. In the event that Business Associate works for more than one Covered Entity, Business Associate is permitted to use and disclose PHI for data aggregation purposes, however, only in order to analyze data for permitted health care operations, and only to the extent that such use is permitted under the HIPAA Rules. 3. De-identified Information. Business Associate may use and disclose de- identified health information to include Limited Data Sets in compliance with the HIPAA Rules. Moreover, Business Associate shall review and comply with the requirements defined under Section E of this Agreement. 4. Safeguards. (a) Business Associate shall maintain appropriate safeguards to ensure that PHI is not used or disclosed other than as provided by this Agreement or as required by Law. Business Associate shall implement administrative, physical and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of any paper or electronic PHI it creates, receives, maintains, or transmits on behalf of Covered Entity. (b) Business Associate shall assure that all PHI be secured when accessed by Business Associate’s employees, agents or subcontractor. Any access to PHI by Business Associate’s employees, agents or STRAC-BAA continued Business Associate Agreement v. 202202 Page 5 subcontractors shall be limited to legitimate business needs while working with PHI. 5. Minimum Necessary. Business Associate shall ensure that all uses and disclosures of PHI are subject to the principle of “minimum necessary use and disclosure,” i.e., that only PHI that is the minimum necessary to accomplish the intended purpose of the use, disclosure, or request is used or disclosed; and, the use of limited data sets when possible. 6. Disclosure to Agents and Subcontractors. If Business Associate discloses PHI received from Covered Entity, or created or received by Business Associate on behalf of Covered Entity, to agents, including a subcontractor, Business Associate shall require the agent or subcontractor to agree to the same restrictions and conditions as apply to Business Associate under this Agreement. Business Associate shall ensure that any agent, including a subcontractor, agrees to implement reasonable and appropriate safeguards to protect the confidentiality, integrity, and availability of the paper or electronic PHI that it creates, receives, maintains, or transmits on behalf of the Covered Entity. [45 CFR 164.504(e)(2,3,4), 164.502(e)(1)(ii)] 7. Individual Rights Regarding Designated Record Sets. If Business Associate maintains a Designated Record Set on behalf of Covered Entity Business Associate agrees as follows: (a) Individual Right to Copy or Inspection. Business Associate agrees that if it maintains a Designated Record Set for Covered Entity that is not maintained by Covered Entity, it will permit an Individual to inspect or copy PHI about the Individual in that set as directed by Covered Entity to meet the requirements of 45 C.F.R. § 164.524. If the PHI is in electronic format, the Individual shall have a right to obtain a copy of such information in electronic format and, if the Individual chooses, to direct that an electronic copy be transmitted directly to an entity or person designated by the individual in accordance with HITECH section 13405 (c). Under the Privacy Rule, Covered Entity is required to take action on such requests as soon as possible, but not later than 30 days following receipt of the request. Business Associate agrees to make reasonable efforts to assist Covered Entity in meeting this deadline. The information shall be provided in the form or format requested if it is readily producible in such form or format; or in summary, if the Individual has agreed in advance to accept the information in summary form. A reasonable, cost-based fee for copying health information may be charged. If Covered Entity maintains the requested records, Covered Entity, rather than Business Associate shall permit access according to its policies and procedures implementing the Privacy Rule. STRAC-BAA continued Business Associate Agreement v. 202202 Page 6 (b) Individual Right to Amendment. Business Associate agrees, if it maintains PHI in a Designated Record Set, to make amendments to PHI at the request and direction of Covered Entity pursuant to 45 C.F.R. 164.526. If Business Associate maintains a record in a Designated Record Set that is not also maintained by Covered Entity, Business Associate agrees that it will accommodate an Individual’s request to amend PHI only in conjunction with a determination by Covered Entity that the amendment is appropriate according to 45 C.F.R. § 164.526. (c) Accounting of Disclosures. Business Associate agrees to maintain documentation of the information required to provide an accounting of disclosures of PHI, whether PHI is paper or electronic format, in accordance with 45 C.F.R. § 164.528 and HITECH Sub Title D Title VI Section 13405 (c), and to make this information available to Covered Entity upon Covered Entity’s request, in order to allow Covered Entity to respond to an Individual’s request for accounting of disclosures. Under the Privacy Rule, Covered Entity is required to take action on such requests as soon as possible but not later than 60 days following receipt of the request. Business Associate agrees to use its best efforts to assist Covered Entity in meeting this deadline but not later than 45 days following receipt of the request. 8. Internal Practices, Policies and Procedures. Except as otherwise specified herein, Business Associate shall make available its internal practices, policies and procedures relating to the use and disclosure of PHI, received from or on behalf of Covered Entity to the Secretary or his or her agents for the purpose of determining Covered Entity’s and/or Business Associate’s compliance with the HIPAA Rules, or any other health oversight agency, or to Covered Entity. Records requested that are not protected by an applicable legal privilege will be made available in the time and manner specified by Covered Entity or the Secretary. 9. Notice of Privacy Practices. Business Associate shall abide by the limitations of Covered Entity’s Notice of which it has knowledge. 10. Withdrawal of Authorization. If the use or disclosure of PHI in this Agreement is based upon an Individual’s specific authorization for the use or disclosure of his or her PHI, and the Individual revokes such authorization, the effective date of such authorization has expired, or such authorization is found to be defective in any manner that renders it invalid, Business Associate shall, if it has notice of such revocation, expiration, or invalidity, cease the use and disclosure of the Individual’s PHI except to the extent it has relied on such use or disclosure, or if an exception under the Privacy Rule expressly applies. STRAC-BAA continued Business Associate Agreement v. 202202 Page 7 11. Knowledge of HIPAA Rules. Business Associate agrees to comply with the applicable requirements of the HIPAA Rule, as well as any applicable amendments. 12. Information Breach Notification for PHI. Business Associate expressly recognizes that Covered Entity has certain reporting and disclosure obligations to the Secretary and the Individual in case of a security breach of unsecured PHI. Where Business Associate accesses, maintains, retains, modifies, records, stores, destroys, or otherwise holds, uses or discloses unsecured paper or electronic PHI, Business Associate immediately following the discovery of a breach of such information, shall notify Covered Entity of such breach. Initial notification of the breach does not need to be in compliance with Sub Title D Title IV Section 13402 of the HITECH Act; however, Business Associate must provide Covered Entity with all information necessary for Covered Entity to comply with Sub Title D Title IV Section 13402 of the HITECH Act without reasonable delay, and in no case later than 30 days following the discovery of the breach. 13. Breach Notification to Individuals. Business Associate’s duty to notify Covered Entity of any breach does not permit Business Associate to notify those individuals whose PHI has been breached by Business Associate without the express written permission of Covered Entity to do so. Any and all notification to those individuals whose PHI has been breached shall be made under the direction, review and control of Covered Entity. The Business Associate will notify the Privacy Officer via telephone with follow-up in writing to include; name of individuals whose PHI was breached, information breached, date of breach, form of breach, etc. 14. Information Breach Notification for Other Sensitive Personal Information. In addition to the reporting under Section D.11, Business Associate shall notify Covered Entity of any breach of computerized sensitive personal information to assure Covered Entity’s compliance with the notification requirements of Title 11, Subtitle B, Chapter 521, Subchapter A, Section 521.053, and Texas Business & Commerce Code. E. Permitted Uses and Disclosures by Business Associates. Except as otherwise limited in this Agreement, Business Associate may use or disclose Protected Health Information to perform functions, activities, or services for, or on behalf of, Covered Entity as specified in this Business Associates Agreement, provided that such use or disclosure would not violate the HIPAA Rules if done by Covered Entity or the minimum necessary policies and procedures of the Covered Entity. Also, Business Associate may use PHI to report violations of law to appropriate Federal and State authorities, consistent with the HIPAA Rules. Business Associate acknowledges and agrees that Covered Entity owns all right, title, and interest in and to all PHI, and that such right, title, and interest will be vested in STRAC-BAA continued Business Associate Agreement v. 202202 Page 8 Covered Entity. Neither Business Associate nor any of its employees, agents, consultants or assigns will have any rights in any of the PHI, except as expressly set forth above. F. Application of Security and Privacy Provisions to Business Associate. 1. Security Measures. Sections 164.308, 164.310, 164.312 and 164.316 of Title 45 of the Code of Federal Regulations dealing with the administrative, physical and technical safeguards as well as policies, procedures and documentation requirements that apply to Covered Entity shall in the same manner apply to Business Associate. Any additional security requirements contained in Sub Title D of Title IV of the HITECH Act that apply to Covered Entity shall also apply to Business Associate. Pursuant to the foregoing requirements in this section, the Business Associate will implement administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the paper or electronic PHI that it creates, has access to, or transmits. Business Associate will also ensure that any agent, including a subcontractor, to whom it provides such information, agrees to implement reasonable and appropriate safeguards to protect such information. 2. Privacy Provisions. The enhanced HIPAA privacy requirements including but not necessarily limited to accounting for certain PHI disclosures for treatment, restrictions on the sale of PHI, restrictions on marketing and fundraising communications, payment and health care operations contained Subtitle D of the HITECH Act that apply to the Covered entity shall apply to the Business Associate to the extent applicable to the Business Associate. 3. Application of Civil and Criminal Penalties. If Business Associate violates any security or privacy provision specified in subparagraphs (1) and (2) above, sections 1176 and 1177 of the Social Security Act (42 U,S.C, 1320d-5, 1320d-5) shall apply to Business Associate with respect to such violation in the same manner that such sections apply to Covered Entity if it violates such provisions. G. Term and Termination. 1. Term. This Agreement shall be effective as of the Effective Date and shall be terminated when all PHI provided to Business Associate by Covered Entity, or created or received by Business Associate on behalf of Covered Entity, is destroyed or returned to Covered Entity. 2. Termination for Cause. Upon Covered entity’s knowledge of a material breach by Business Associate, Covered Entity shall provide an opportunity for Business Associate to cure the breach or end the violation and terminate this Agreement , STRAC-BAA continued Business Associate Agreement v. 202202 Page 9 if Business Associate does not cure the breach or end the violation within the time specified by Covered Entity. 3. Effect of Termination. Upon termination of this Agreement for any reason, Business Associate agrees to return or destroy all PHI received from Covered Entity or created or received by Business Associate on behalf of Covered Entity, maintained by Business Associate in any form. If Business Associate determines that the return or destruction of PHI is not feasible, Business Associate shall inform Covered Entity in writing of the reason thereof, and shall agree to extend the protections of this Agreement to such PHI and limit further uses and disclosures of the PHI to those purposes that make the return or destruction of the PHI not feasible for so long as Business Associate retains the PHI. H. Miscellaneous. 1. Rights of Proprietary Information. Covered Entity retains any and all rights to the proprietary information, confidential information, and PHI it releases to Business Associate. 2. Survival. The respective rights and obligations of Business Associate under Section E of this Agreement shall survive the termination of this Agreement. 3. Notices. Any notices pertaining to this Agreement shall be given in writing and shall be deemed duly given when personally delivered to a Party or a Party's authorized representative as listed below or sent by means of a reputable overnight carrier, or sent by means of certified mail, return receipt requested, postage prepaid. A notice sent by certified mail shall be deemed given on the date of receipt or refusal of receipt. All notices shall be addressed to the appropriate Party as follows: If to Covered Entity: Schertz EMS Department 1400 Schertz Parkway Building 7 Schertz, TX 78154 If to Business Associate: Southwest Texas Regional Advisory Council (STRAC) 7500 US Hwy 90 AT&T Building Suite 200 San Antonio, Texas 78227 Attn: EXECUTIVE DIRECTOR Phone Number: 210-233-5850 4. Amendments. This Agreement may not be changed or modified in any manner except by an instrument in writing signed by a duly authorized officer of each of STRAC-BAA continued Business Associate Agreement v. 202202 Page 10 the Parties hereto. The Parties, however, agree to amend this Agreement from time to time as necessary, in order to allow Covered Entity’s to comply with the requirements of the HIPAA Rules. 5. Choice of Law. This Agreement and the rights and the obligations of the Parties hereunder shall be governed by and construed under the laws of the State of Texas, without regard to applicable conflict of laws principles. 6. Assignment of Rights and Delegation of Duties. This Agreement is binding upon and inures to the benefit of the Parties hereto and their respective successors and permitted assigns. However, neither Party may assign any of its rights or delegate any of its obligations under this Agreement without the prior written consent of the other Party, which consent shall not be unreasonably withheld or delayed. Notwithstanding any provisions to the contrary, however, Covered Entity retains the right to assign or delegate any of its rights or obligations hereunder to any of its wholly owned subsidiaries, affiliates or successor companies. Assignments made in violation of this provision are null and void. 7. Nature of Agreement. Nothing in this Agreement shall be construed to create (i) a partnership, joint venture or other joint business relationship between the Parties or any of their affiliates, (ii) any fiduciary duty owed by one Party to another Party or any of its affiliates, or (iii) a relationship of employer and employee between the Parties. 8. No Waiver. Failure or delay on the part of either Party to exercise any right, power, privilege or remedy hereunder shall not constitute a waiver thereof. No provision of this Agreement may be waived by either Party except by a writing signed by an authorized representative of the Party making the waiver. 9. Severability. The provisions of this Agreement shall be severable, and if any provision of this Agreement shall be held or declared to be illegal, invalid or unenforceable, the remainder of this Agreement shall continue in full force and effect as though such illegal, invalid or unenforceable provision had not been contained herein. 10. No Third Party Beneficiaries. Nothing in this Agreement shall be considered or construed as conferring any right or benefit on a person not party to this Agreement nor imposing any obligations on either Party hereto to persons not a party to this Agreement. 11. INDEMNIFICATION. BA WILL INDEMNIFY, DEFEND AND HOLD COVERED ENTITY AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, SUCCESSORS AND ASSIGNS HARMLESS, FROM AND AGAINST ANY AND ALL LOSSES, LIABILITIES, DAMAGES, COSTS AND EXPENSES ARISING OUT OF OR RELATED TO ANY THIRD-PARTY CLAIM BASED UPON ANY BREACH OF THIS AGREEMENT BY BA IN ACCORDANCE WITH STRAC-BAA continued Business Associate Agreement v. 202202 Page 11 THE INDEMNITY PROVISIONS IN THE SERVICECONTRACT, WHICH ARE HEREBY INCORPORATED BY REFERENCE FOR ALL PURPOSES. 12. Headings. The descriptive headings of the articles, sections, subsections, exhibits and schedules of this Agreement are inserted for convenience only, do not constitute a part of this Agreement and shall not affect in any way the meaning or interpretation of this Agreement. 13. Entire Agreement. This Agreement, together with all Exhibits, Riders and amendments, if applicable, which are fully completed and signed by authorized persons on behalf of both Parties from time to time while this Agreement is in effect, constitutes the entire Agreement between the Parties hereto with respect to the subject matter hereof and supersedes all previous written or oral understandings, agreements, negotiations, commitments, and any other writing and communication by or between the Parties with respect to the subject matter hereof. In the event of any inconsistencies between any provisions of this Agreement in any provisions of the Exhibits, Riders, or amendments, the provisions of this Agreement shall control. 14. Interpretation. Any ambiguity in this Agreement shall be resolved in favor of a meaning that permits Covered Entity to comply with the HIPAA Rules and any applicable state confidentiality laws. The provisions of this Agreement shall prevail over the provisions of any other agreement that exists between the Parties that may conflict with, or appear inconsistent with, any provision of this Agreement or the HIPAA Rules. 15. Regulatory References. A citation in this Agreement to the Code of Federal Regulations shall mean the cited section as that section may be amended from time to time. STRAC-BAA continued Business Associate Agreement v. 202202 Page 12 16. Agreed to: BUSINESS ASSOCIATE COVERED ENTITY Southwest Texas Regional Advisory Council (STRAC) SCHERTZ EMS DEPARTMENT 7500 US Hwy 90 AT&T Building Suite 200 San Antonio, Texas 78227 1400 Schertz Parkway Building 7 Schertz, TX 78154 BY:_______________________________________ (Authorized Signature) BY:_______________________________________ (Authorized Signature) NAME: ERIC EPLEY NAME: STEVE WILLIAMS TITLE: EXECUTIVE DIRECTOR TITLE: CITY MANAGER DATE: DATE: Business Associate Agreement v. 202202 Business Associate Agreement Provisions This Business Associate Agreement (the “Agreement”), is made as of the 8th day of June, 2023 (the “Effective Date”), by and between Business Associate and Covered Entity (collectively the “Parties”) to comply with privacy standards adopted by the U.S. Department of Health and Human Services as they may be amended from time to time, 45 C.F.R. parts 160 and 164 (“the Privacy Rule”) and security standards adopted by the U.S. Department of Health and Human Services as they may be amended from time to time, 45 C.F.R. parts 160, 162 and 164, subpart C (“the Security Rule”), and the Health Information Technology for Economic and Clinical Health (HITECH) Act, Title XIII of Division A and Title IV of Division B of the American Recovery and Reinvestment Act of 2009 and regulations promulgated there under and any applicable state confidentiality laws. RECITALS WHEREAS, Business Associate provides City of Schertz Fire Department electronic patient care record and management system and/or clinical registries to or on behalf of Covered Entity; WHEREAS, in connection with these services, Covered Entity discloses to Business Associate certain protected health information that is subject to protection under the HIPAA Rules; and WHEREAS, the HIPAA Rules require that Covered Entity receive adequate assurances that Business Associate will comply with certain obligations with respect to the PHI received in the course of providing services to or on behalf of Covered Entity. NOW THEREFORE, in consideration of the mutual promises and covenants herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows: A. Definitions. Terms used herein, but not otherwise defined, shall have meaning ascribed by the Privacy Rule and the Security Rule. 1. Breach. A “breach” under the Privacy Rule § 164.402 means the acquisition, access, use, or disclosure of protected health information in a manner not permitted under Subpart E of this part which compromises the security or privacy of the protected health information. 2. Business Associate. “Business Associate” shall mean Southwest Texas Regional Advisory Council [STRAC]. 3. Covered Entity. “Covered Entity” shall mean AGENCY STRAC-BAA continued Business Associate Agreement v. 202202 Page 2 4. Designated Record Set. “Designated Record Set” under the HIPAA Privacy Rule 45 C.F.R. § 164.501 is a group of records maintained by or for a Covered Entity that is: (i) the medical records about Individuals maintained by or for a covered health care provider; (ii) The enrollment, payment, claims adjudication, and case or medical management record systems maintained by or for a health plan; or (iii) used, in whole or in part, by or for the covered entity to make decisions about individuals. For purposes of this definition, the term “record” means any item, collection, or grouping of information that includes protected health information and is maintained, collected, used, or disseminated by or for a covered entity. 5. HIPAA Rules. The Privacy Rule and the Security Rule and amendments codified and promulgated by the HITECH Act are referred to collectively herein as “HIPAA Rules.” 6. Individual. “Individual” shall mean the person who is the subject of the protected health information. 7. Protected Health Information (“PHI”). “Protected Health Information” or PHI shall mean individually identifiable health information that is transmitted or maintained in any form of the STRAC Clinical registries and electronic patient care records. 8. Required by Law. “Required by Law” shall mean a mandate contained in law that compels a use or disclosure of PHI. 9. Secretary. “Secretary” shall mean the Secretary of the Department of Health and Human Services or his or her Designee. 10. Sensitive Personal Information. As defined in Texas Business and Commerce Code (TBCC) Chapter 521, “Sensitive Personal Information” shall mean an individual’s first name or last name in combination with any one or more of the following items, if the name and the items are not encrypted: a) social security number; driver’s license number or government-issued identification number; account number or credit or debit card number in combination with any required security code, access code, or password that would permit access to an individual’s financial account; or b) information that identifies an individual and relates to (1) the physical or mental health or condition of the individual; (2) the provision of health care to the individual; or 3) payment for the provision of health care to the individual. 11. Unsecured PHI. “Unsecured PHI” shall mean PHI that is not rendered unusable, unreadable, or indecipherable to unauthorized individuals through the use of a technology or methodology specified by the Secretary in the STRAC-BAA continued Business Associate Agreement v. 202202 Page 3 guidance issued under section 13402(h)(2) of Public Law 111-5 on the HHS Web site. B. Purposes for which PHI May Be Disclosed to Business Associate. In connection with the services provided by Business Associate to or on behalf of Covered Entity described in this Agreement, Covered Entity may disclose PHI to Business Associate for the purposes of system management and administration, creation of data extracts, creation and management of reports, data aggregation, systems performance improvement, and research. C. Obligations of Covered Entity. The covered entity shall: 1. provide Business Associate a copy of its Notice of Privacy Practices (“Notice”) produced by Covered Entity in accordance with 45 C.F.R. 164.520 as well as any changes to such Notice; 2. provide Business Associate with any changes in, or revocation of, authorizations by Individuals relating to the use and/or disclosure of PHI, if such changes affect Business Associate’s permitted or required uses and/or disclosures; 3. notify Business Associate of any restriction to the use and/or disclosure of PHI to which Covered Entity has agreed in accordance with 45 C.F.R. 164.522, to the extent that such restriction may affect Business Associate’s use or disclosure of PHI; 4. not request Business Associate to use or disclose PHI in any manner that would not be permissible under the Privacy rule if done by the Covered entity; 5. notify Business Associate of any amendment to PHI to which Covered Entity has agreed that affects a Designated Record Set maintained by Business Associate; 6. Notify affected individuals of breaches in accordance with the breach notification provisions codified at 45 C.F.R. § 160.103 and section 13402 of the Health Information Technology for Economic and Clinical Health (HITECH) Act. D. Obligations of Business Associate. Business Associate agrees to comply with applicable federal and state confidentiality and security laws, specifically the provisions of the HIPAA Rules applicable to business associates, including: 1. Use and Disclosure of PHI. Except as otherwise permitted by this Agreement or applicable law, Business Associate shall not use or disclose PHI except as necessary to provide Services described above to or on behalf of Covered Entity, and shall not use or disclose PHI that would violate the HIPAA Rules if STRAC-BAA continued Business Associate Agreement v. 202202 Page 4 used or disclosed by Covered Entity. Business Associate may use and disclose PHI as necessary for the proper management and administration of Business Associate, or to carry out its legal responsibilities. Business Associate shall in such cases: (a) provide information and training to members of its workforce using or disclosing PHI regarding the confidentiality requirements of the HIPAA Rules and this Agreement; (b) obtain reasonable assurances from the person or entity to whom the PHI is disclosed that: (a) the PHI will be held confidential and further used and disclosed only as Required by Law or for the purpose for which it was disclosed to the person or entity; and (b) the person or entity will notify Business Associate of any instances of which it is aware in which confidentiality of the PHI has been breached; and (c) agree to notify the designated Privacy Officer of Covered Entity of any instances of which it is aware in which the PHI is used or disclosed for a purpose that is not otherwise provided for in this Agreement or for a purpose not expressly permitted by the HIPAA Rules. 2. Data Aggregation. In the event that Business Associate works for more than one Covered Entity, Business Associate is permitted to use and disclose PHI for data aggregation purposes, however, only in order to analyze data for permitted health care operations, and only to the extent that such use is permitted under the HIPAA Rules. 3. De-identified Information. Business Associate may use and disclose de- identified health information to include Limited Data Sets in compliance with the HIPAA Rules. Moreover, Business Associate shall review and comply with the requirements defined under Section E of this Agreement. 4. Safeguards. (a) Business Associate shall maintain appropriate safeguards to ensure that PHI is not used or disclosed other than as provided by this Agreement or as required by Law. Business Associate shall implement administrative, physical and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of any paper or electronic PHI it creates, receives, maintains, or transmits on behalf of Covered Entity. (b) Business Associate shall assure that all PHI be secured when accessed by Business Associate’s employees, agents or subcontractor. Any access to PHI by Business Associate’s employees, agents or STRAC-BAA continued Business Associate Agreement v. 202202 Page 5 subcontractors shall be limited to legitimate business needs while working with PHI. 5. Minimum Necessary. Business Associate shall ensure that all uses and disclosures of PHI are subject to the principle of “minimum necessary use and disclosure,” i.e., that only PHI that is the minimum necessary to accomplish the intended purpose of the use, disclosure, or request is used or disclosed; and, the use of limited data sets when possible. 6. Disclosure to Agents and Subcontractors. If Business Associate discloses PHI received from Covered Entity, or created or received by Business Associate on behalf of Covered Entity, to agents, including a subcontractor, Business Associate shall require the agent or subcontractor to agree to the same restrictions and conditions as apply to Business Associate under this Agreement. Business Associate shall ensure that any agent, including a subcontractor, agrees to implement reasonable and appropriate safeguards to protect the confidentiality, integrity, and availability of the paper or electronic PHI that it creates, receives, maintains, or transmits on behalf of the Covered Entity. [45 CFR 164.504(e)(2,3,4), 164.502(e)(1)(ii)] 7. Individual Rights Regarding Designated Record Sets. If Business Associate maintains a Designated Record Set on behalf of Covered Entity Business Associate agrees as follows: (a) Individual Right to Copy or Inspection. Business Associate agrees that if it maintains a Designated Record Set for Covered Entity that is not maintained by Covered Entity, it will permit an Individual to inspect or copy PHI about the Individual in that set as directed by Covered Entity to meet the requirements of 45 C.F.R. § 164.524. If the PHI is in electronic format, the Individual shall have a right to obtain a copy of such information in electronic format and, if the Individual chooses, to direct that an electronic copy be transmitted directly to an entity or person designated by the individual in accordance with HITECH section 13405 (c). Under the Privacy Rule, Covered Entity is required to take action on such requests as soon as possible, but not later than 30 days following receipt of the request. Business Associate agrees to make reasonable efforts to assist Covered Entity in meeting this deadline. The information shall be provided in the form or format requested if it is readily producible in such form or format; or in summary, if the Individual has agreed in advance to accept the information in summary form. A reasonable, cost-based fee for copying health information may be charged. If Covered Entity maintains the requested records, Covered Entity, rather than Business Associate shall permit access according to its policies and procedures implementing the Privacy Rule. STRAC-BAA continued Business Associate Agreement v. 202202 Page 6 (b) Individual Right to Amendment. Business Associate agrees, if it maintains PHI in a Designated Record Set, to make amendments to PHI at the request and direction of Covered Entity pursuant to 45 C.F.R. 164.526. If Business Associate maintains a record in a Designated Record Set that is not also maintained by Covered Entity, Business Associate agrees that it will accommodate an Individual’s request to amend PHI only in conjunction with a determination by Covered Entity that the amendment is appropriate according to 45 C.F.R. § 164.526. (c) Accounting of Disclosures. Business Associate agrees to maintain documentation of the information required to provide an accounting of disclosures of PHI, whether PHI is paper or electronic format, in accordance with 45 C.F.R. § 164.528 and HITECH Sub Title D Title VI Section 13405 (c), and to make this information available to Covered Entity upon Covered Entity’s request, in order to allow Covered Entity to respond to an Individual’s request for accounting of disclosures. Under the Privacy Rule, Covered Entity is required to take action on such requests as soon as possible but not later than 60 days following receipt of the request. Business Associate agrees to use its best efforts to assist Covered Entity in meeting this deadline but not later than 45 days following receipt of the request. 8. Internal Practices, Policies and Procedures. Except as otherwise specified herein, Business Associate shall make available its internal practices, policies and procedures relating to the use and disclosure of PHI, received from or on behalf of Covered Entity to the Secretary or his or her agents for the purpose of determining Covered Entity’s and/or Business Associate’s compliance with the HIPAA Rules, or any other health oversight agency, or to Covered Entity. Records requested that are not protected by an applicable legal privilege will be made available in the time and manner specified by Covered Entity or the Secretary. 9. Notice of Privacy Practices. Business Associate shall abide by the limitations of Covered Entity’s Notice of which it has knowledge. 10. Withdrawal of Authorization. If the use or disclosure of PHI in this Agreement is based upon an Individual’s specific authorization for the use or disclosure of his or her PHI, and the Individual revokes such authorization, the effective date of such authorization has expired, or such authorization is found to be defective in any manner that renders it invalid, Business Associate shall, if it has notice of such revocation, expiration, or invalidity, cease the use and disclosure of the Individual’s PHI except to the extent it has relied on such use or disclosure, or if an exception under the Privacy Rule expressly applies. STRAC-BAA continued Business Associate Agreement v. 202202 Page 7 11. Knowledge of HIPAA Rules. Business Associate agrees to comply with the applicable requirements of the HIPAA Rule, as well as any applicable amendments. 12. Information Breach Notification for PHI. Business Associate expressly recognizes that Covered Entity has certain reporting and disclosure obligations to the Secretary and the Individual in case of a security breach of unsecured PHI. Where Business Associate accesses, maintains, retains, modifies, records, stores, destroys, or otherwise holds, uses or discloses unsecured paper or electronic PHI, Business Associate immediately following the discovery of a breach of such information, shall notify Covered Entity of such breach. Initial notification of the breach does not need to be in compliance with Sub Title D Title IV Section 13402 of the HITECH Act; however, Business Associate must provide Covered Entity with all information necessary for Covered Entity to comply with Sub Title D Title IV Section 13402 of the HITECH Act without reasonable delay, and in no case later than 30 days following the discovery of the breach. 13. Breach Notification to Individuals. Business Associate’s duty to notify Covered Entity of any breach does not permit Business Associate to notify those individuals whose PHI has been breached by Business Associate without the express written permission of Covered Entity to do so. Any and all notification to those individuals whose PHI has been breached shall be made under the direction, review and control of Covered Entity. The Business Associate will notify the Privacy Officer via telephone with follow-up in writing to include; name of individuals whose PHI was breached, information breached, date of breach, form of breach, etc. 14. Information Breach Notification for Other Sensitive Personal Information. In addition to the reporting under Section D.11, Business Associate shall notify Covered Entity of any breach of computerized sensitive personal information to assure Covered Entity’s compliance with the notification requirements of Title 11, Subtitle B, Chapter 521, Subchapter A, Section 521.053, and Texas Business & Commerce Code. E. Permitted Uses and Disclosures by Business Associates. Except as otherwise limited in this Agreement, Business Associate may use or disclose Protected Health Information to perform functions, activities, or services for, or on behalf of, Covered Entity as specified in this Business Associates Agreement, provided that such use or disclosure would not violate the HIPAA Rules if done by Covered Entity or the minimum necessary policies and procedures of the Covered Entity. Also, Business Associate may use PHI to report violations of law to appropriate Federal and State authorities, consistent with the HIPAA Rules. Business Associate acknowledges and agrees that Covered Entity owns all right, title, and interest in and to all PHI, and that such right, title, and interest will be vested in STRAC-BAA continued Business Associate Agreement v. 202202 Page 8 Covered Entity. Neither Business Associate nor any of its employees, agents, consultants or assigns will have any rights in any of the PHI, except as expressly set forth above. F. Application of Security and Privacy Provisions to Business Associate. 1. Security Measures. Sections 164.308, 164.310, 164.312 and 164.316 of Title 45 of the Code of Federal Regulations dealing with the administrative, physical and technical safeguards as well as policies, procedures and documentation requirements that apply to Covered Entity shall in the same manner apply to Business Associate. Any additional security requirements contained in Sub Title D of Title IV of the HITECH Act that apply to Covered Entity shall also apply to Business Associate. Pursuant to the foregoing requirements in this section, the Business Associate will implement administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the paper or electronic PHI that it creates, has access to, or transmits. Business Associate will also ensure that any agent, including a subcontractor, to whom it provides such information, agrees to implement reasonable and appropriate safeguards to protect such information. 2. Privacy Provisions. The enhanced HIPAA privacy requirements including but not necessarily limited to accounting for certain PHI disclosures for treatment, restrictions on the sale of PHI, restrictions on marketing and fundraising communications, payment and health care operations contained Subtitle D of the HITECH Act that apply to the Covered entity shall apply to the Business Associate to the extent applicable to the Business Associate. 3. Application of Civil and Criminal Penalties. If Business Associate violates any security or privacy provision specified in subparagraphs (1) and (2) above, sections 1176 and 1177 of the Social Security Act (42 U,S.C, 1320d-5, 1320d-5) shall apply to Business Associate with respect to such violation in the same manner that such sections apply to Covered Entity if it violates such provisions. G. Term and Termination. 1. Term. This Agreement shall be effective as of the Effective Date and shall be terminated when all PHI provided to Business Associate by Covered Entity, or created or received by Business Associate on behalf of Covered Entity, is destroyed or returned to Covered Entity. 2. Termination for Cause. Upon Covered entity’s knowledge of a material breach by Business Associate, Covered Entity shall provide an opportunity for Business Associate to cure the breach or end the violation and terminate this Agreement , STRAC-BAA continued Business Associate Agreement v. 202202 Page 9 if Business Associate does not cure the breach or end the violation within the time specified by Covered Entity. 3. Effect of Termination. Upon termination of this Agreement for any reason, Business Associate agrees to return or destroy all PHI received from Covered Entity or created or received by Business Associate on behalf of Covered Entity, maintained by Business Associate in any form. If Business Associate determines that the return or destruction of PHI is not feasible, Business Associate shall inform Covered Entity in writing of the reason thereof, and shall agree to extend the protections of this Agreement to such PHI and limit further uses and disclosures of the PHI to those purposes that make the return or destruction of the PHI not feasible for so long as Business Associate retains the PHI. H. Miscellaneous. 1. Rights of Proprietary Information. Covered Entity retains any and all rights to the proprietary information, confidential information, and PHI it releases to Business Associate. 2. Survival. The respective rights and obligations of Business Associate under Section E of this Agreement shall survive the termination of this Agreement. 3. Notices. Any notices pertaining to this Agreement shall be given in writing and shall be deemed duly given when personally delivered to a Party or a Party's authorized representative as listed below or sent by means of a reputable overnight carrier, or sent by means of certified mail, return receipt requested, postage prepaid. A notice sent by certified mail shall be deemed given on the date of receipt or refusal of receipt. All notices shall be addressed to the appropriate Party as follows: If to Covered Entity: Schertz Fire Department 1400 Schertz Parkway Building 8 Schertz, TX 78154 If to Business Associate: Southwest Texas Regional Advisory Council (STRAC) 7500 US Hwy 90 AT&T Building Suite 200 San Antonio, Texas 78227 Attn: EXECUTIVE DIRECTOR Phone Number: 210-233-5850 4. Amendments. This Agreement may not be changed or modified in any manner except by an instrument in writing signed by a duly authorized officer of each of STRAC-BAA continued Business Associate Agreement v. 202202 Page 10 the Parties hereto. The Parties, however, agree to amend this Agreement from time to time as necessary, in order to allow Covered Entity’s to comply with the requirements of the HIPAA Rules. 5. Choice of Law. This Agreement and the rights and the obligations of the Parties hereunder shall be governed by and construed under the laws of the State of Texas, without regard to applicable conflict of laws principles. 6. Assignment of Rights and Delegation of Duties. This Agreement is binding upon and inures to the benefit of the Parties hereto and their respective successors and permitted assigns. However, neither Party may assign any of its rights or delegate any of its obligations under this Agreement without the prior written consent of the other Party, which consent shall not be unreasonably withheld or delayed. Notwithstanding any provisions to the contrary, however, Covered Entity retains the right to assign or delegate any of its rights or obligations hereunder to any of its wholly owned subsidiaries, affiliates or successor companies. Assignments made in violation of this provision are null and void. 7. Nature of Agreement. Nothing in this Agreement shall be construed to create (i) a partnership, joint venture or other joint business relationship between the Parties or any of their affiliates, (ii) any fiduciary duty owed by one Party to another Party or any of its affiliates, or (iii) a relationship of employer and employee between the Parties. 8. No Waiver. Failure or delay on the part of either Party to exercise any right, power, privilege or remedy hereunder shall not constitute a waiver thereof. No provision of this Agreement may be waived by either Party except by a writing signed by an authorized representative of the Party making the waiver. 9. Severability. The provisions of this Agreement shall be severable, and if any provision of this Agreement shall be held or declared to be illegal, invalid or unenforceable, the remainder of this Agreement shall continue in full force and effect as though such illegal, invalid or unenforceable provision had not been contained herein. 10. No Third Party Beneficiaries. Nothing in this Agreement shall be considered or construed as conferring any right or benefit on a person not party to this Agreement nor imposing any obligations on either Party hereto to persons not a party to this Agreement. 11. INDEMNIFICATION. BA WILL INDEMNIFY, DEFEND AND HOLD COVERED ENTITY AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, SUCCESSORS AND ASSIGNS HARMLESS, FROM AND AGAINST ANY AND ALL LOSSES, LIABILITIES, DAMAGES, COSTS AND EXPENSES ARISING OUT OF OR RELATED TO ANY THIRD-PARTY CLAIM BASED UPON ANY BREACH OF THIS AGREEMENT BY BA IN ACCORDANCE WITH STRAC-BAA continued Business Associate Agreement v. 202202 Page 11 THE INDEMNITY PROVISIONS IN THE SERVICECONTRACT, WHICH ARE HEREBY INCORPORATED BY REFERENCE FOR ALL PURPOSES. 12. Headings. The descriptive headings of the articles, sections, subsections, exhibits and schedules of this Agreement are inserted for convenience only, do not constitute a part of this Agreement and shall not affect in any way the meaning or interpretation of this Agreement. 13. Entire Agreement. This Agreement, together with all Exhibits, Riders and amendments, if applicable, which are fully completed and signed by authorized persons on behalf of both Parties from time to time while this Agreement is in effect, constitutes the entire Agreement between the Parties hereto with respect to the subject matter hereof and supersedes all previous written or oral understandings, agreements, negotiations, commitments, and any other writing and communication by or between the Parties with respect to the subject matter hereof. In the event of any inconsistencies between any provisions of this Agreement in any provisions of the Exhibits, Riders, or amendments, the provisions of this Agreement shall control. 14. Interpretation. Any ambiguity in this Agreement shall be resolved in favor of a meaning that permits Covered Entity to comply with the HIPAA Rules and any applicable state confidentiality laws. The provisions of this Agreement shall prevail over the provisions of any other agreement that exists between the Parties that may conflict with, or appear inconsistent with, any provision of this Agreement or the HIPAA Rules. 15. Regulatory References. A citation in this Agreement to the Code of Federal Regulations shall mean the cited section as that section may be amended from time to time. STRAC-BAA continued Business Associate Agreement v. 202202 Page 12 16. Agreed to: BUSINESS ASSOCIATE COVERED ENTITY Southwest Texas Regional Advisory Council (STRAC) SCHERTZ FIRE DEPARTMENT 7500 US Hwy 90 AT&T Building Suite 200 San Antonio, Texas 78227 1400 Schertz Parkway Building 8 Schertz, TX 78154 BY:_______________________________________ (Authorized Signature) BY:_______________________________________ (Authorized Signature) NAME: ERIC EPLEY NAME: STEVE WILLIAMS TITLE: EXECUTIVE DIRECTOR TITLE: CITY MANAGER DATE: DATE: RESOLUTION NO. 23-R-90 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT AND BUSINESS ASSOCIATE AGREEMENT WITH SOUTHWEST TEXAS REGIONAL ADVISORY COUNCIL (STRAC) FOR A DATA MANAGEMENT SYSTEM FOR ELECTRONIC PATIENT CARE RECORDS (EPCR) AND FIRE RECORDS MANAGEMENT SYSTEM (FIRERMS) AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, STRAC is the Regional EMS/Trauma Advisory Council designated by the Texas Department of State Health Services (“DSHS”) in the STRAC region (Trauma Service Area – P, TSA-P); and WHEREAS, STRAC has licensed certain eRMS software from ImageTrend for providing electronic records management software services, including electronic Patient Care Records (ePCR) and/or Fire Record Management System (FireRMS); and WHEREAS, STRAC is designated by DSHS to design, implement and maintain the Regional EMS/Trauma, Disaster and Emergency Healthcare System for Trauma Service Area – P (TSA-P) and will provide overall coordination and management to the eRMS project and as such has an interest to provide cost effective software solutions to member agencies; and WHEREAS, STRAC is providing the eRMS solution to eligible EMS member agencies, Fire Departments and other public safety agencies on a software as a service basis in a co-operative fashion, leveraging economies of scale by having multiple public safety member agencies subscribe through STRAC to utilize STRAC’s pricing with ImageTrend for the eRMS system; and WHEREAS, the City of Schertz has an interest in and need to have an electronic records management system to increase capability and performance for the jurisdiction or population it serves; therefore, THAT: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS Section 1. The City Council hereby authorizes the City Manager to enter into an Interlocal Agreement and Business Associate Agreement with Southwest Texas Regional Advisory Council (STRAC) for a data management system for electronic patient care records (ePCR) and Fire records management system (FireRMS). Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7.This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this day of , 2023 CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (CITY SEAL) STRAC ELECTRONIC RECORDS MANAGEMENT SYSTEM (eRMS) PROJECT INTERLOCAL COOPERATION AGREEMENT This PROJECT AGREEMENT (“Agreement”), is entered into by the following parties: the Southwest Texas Regional Advisory Council (“STRAC”), a Texas non-profit corporation created by Texas law and regulations, and City of Schertz, Texas (“Agency”), a political subdivision of the State of Texas. Recitals It is the purpose of this Agreement to establish a cooperative and mutually beneficial relationship between the parties and to set forth the relative responsibilities of the parties as they relate to the provision of certain electronic records management software (eRMS) services, as further described in Schedule A, by STRAC to Agency. STRAC is the Regional EMS/Trauma Advisory Council designated by the Texas Department of State Health Services (“DSHS”) in the STRAC region (Trauma Service Area – P, TSA-P). STRAC has licensed certain eRMS software from ImageTrend for providing electronic records management software services, including electronic Patient Care Records (ePCR) and/or Fire Record Management System (FireRMS). STRAC is designated by DSHS to design, implement and maintain the Regional EMS/Trauma, Disaster and Emergency Healthcare System for Trauma Service Area – P (TSA-P) and will provide overall coordination and management to the eRMS project and as such has an interest to provide cost effective software solutions to member agencies. STRAC is providing the eRMS solution to eligible EMS member agencies, Fire Departments and other public safety agencies on a software as a service basis in a co-operative fashion, leveraging economies of scale by having multiple public safety member agencies subscribe through STRAC to utilize STRAC’s pricing with ImageTrend for the eRMS system. Agency has an interest in and need to have an electronic records management system to increase capability and performance for the jurisdiction or population it serves Agreement Accordingly, both Agency and STRAC agree as follows: I. LEGAL AUTHORITY STRAC represents and warrants that: 1. STRAC is a Texas non-profit corporation organized to provide one or more governmental functions and services described in Texas Administrative Code Title 25, Part 1, Chapter 157. 2. STRAC possesses adequate legal authority to enter into this Agreement. 3. The governing body of STRAC believes that this Agreement is beneficial to the public. 4. STRAC has valid and enforceable licenses and all other necessary legal authority to grant Agency the right to use the software services to be provided under this Agreement. The Agency represents and warrants that: 1. The Agency possesses adequate legal authority to enter into this Agreement. STRAC eRMS Agreement STRAC_eRMS_20230001 Page 2 of 10 v.1/2023 2. The governing body of the Agency believes that this Agreement is beneficial to the public and that the Agency has the legal authority to provide the governmental function which is the subject of this Agreement. 3. The Agency is an active member in good standing and is licensed through the Texas DSHS. II. STATEMENT OF SERVICES TO BE PERFORMED: STRAC shall provide services as set forth in the attached “Schedule (A), eRMS Project.” Services listed in Schedule (A) provided by STRAC under this Agreement or assigned to the Agency as eRMS Project-specific services are provided to the Agency by STRAC at the rates in Schedule (B), eRMS Project Pricing. The Agency is responsible for all costs associated with implementing and operating the eRMS Project as provided for in the attached Schedules, including all costs of wireless data, GPS and hardware equipment and any utility services required to enable the eRMS Project to function correctly. Schedules (A) and (B), are incorporated in this Agreement for all purposes. III. TERM OF AGREEMENT: This Agreement is effective as of the 06/08/2023 (“Effective Date.”) The initial term of this Agreement continues for one (1) year from the Effective Date (“Term”). At the end of the Term, this Agreement automatically renews on each anniversary of the Effective Date for five (5) consecutive years, unless earlier terminated by the parties in accordance with paragraph IV. The maximum duration of this contract is six (6) years. IV. TERMINATION AND DISPUTE RESOLUTION: This Agreement may be terminated by either the Agency or STRAC if either party in its sole discretion requests termination in writing to the other party, with 60 days prior notice. When mediation is acceptable to both parties in resolving a dispute arising under this Agreement, the parties agree to use a mutually agreed upon mediator, or a person appointed by a court of competent jurisdiction, for mediation as described in section 154.023 of the Texas Civil Practice and Remedies Code. Unless both parties are satisfied with the result of the mediation, the mediation is not a final and binding resolution of the dispute. All communications within the scope of the mediation shall remain confidential as described in section 154.073 of the Texas Civil Practice and Remedies Code, unless both parties agree, in writing, to waive the confidentiality. V. VENUE This Agreement and all of the transactions described herein shall be governed by and construed in accordance with the laws of the State of Texas. All obligations under this Agreement are performable in Bexar County, Texas. VI. GENERAL PROVISIONS: 1. This Agreement is entered into by the duly authorized officials of each respective party. 2. Any notice required pursuant to this Agreement must be in writing and is properly given if hand delivered, or sent by certified or registered mail, or overnight courier service, to the STRAC eRMS Agreement STRAC_eRMS_20230001 Page 3 of 10 v.1/2023 parties either at the address below for or at such other address as the parties from time to time specify by written notice pursuant to this Section. Any such notice is considered delivered on the date of delivery if hand delivered, or upon confirmation if sent by certified or registered mail or an overnight courier service. If to STRAC: STRAC Attention: Executive Director 7500 Highway 90 West AT&T Building, Suite 200 San Antonio, Texas 78227 If to Agency: Schertz Fire Department 1400 Schertz Parkway Building 8 Schertz, TX 78154 3. To the extent authorized by the laws of the State of Texas, STRAC and the Agency are not liable for any lost profits, special, incidental, consequential, or punitive damages, for breach of any express or implied warranties or otherwise. STRAC and the Agency do not warrant, expressly or implied, and does not represent that the software or services provided under this Agreement are without defect, interruption, or suited for particular purposes or uses. 4. During the term of this Agreement and any extensions of it, the Agency, to the extent permitted by law assumes liability arising from the misuse or erroneous employment, deployment, redeployment, and reconstitution of the eRMS Project and supporting equipment in accordance with the provisions of law and regulations which govern its activities. This assumption of liability does not apply to claims of infringement of intellectual property rights for actions that are not in breach of this Agreement. 5. If any provision of this Agreement is held to be illegal, invalid or unenforceable in any respect, such illegality, invalidity or unenforceability shall not affect any other provision of this Agreement, and this Agreement shall be construed as if that invalid, illegal or unenforceable provision had never been included in this Agreement. In computing any period of time pursuant to this Agreement, the first day is excluded and the last day included except that if the last day falls on a Saturday, Sunday, or a day Agency has declared a holiday for its employees, these days shall be omitted. All hours stated in this Agreement are stated in Central Time as recognized in San Antonio, Texas. Words of any gender in this Agreement shall be construed to include any other genders and words in singular shall be construed to include plural and vice versa unless the context in the Agreement clearly requires otherwise. Headings and titles at the beginning of the various provisions of this Agreement have been included only to make it easier to locate the subject matter covered by that part, section or subsection and are not to be used in interpreting this Agreement. 6. Both parties understand that each will fulfill its responsibilities under this Agreement in accordance with the provisions of law and regulations which govern their activities. Nothing in this Agreement is intended to negate or otherwise render ineffective any such provisions or operating procedures. If at any time either party is unable to perform its functions under this Agreement consistent with such party’s statutory and regulatory mandates or authority, the affected party shall immediately provide written notice to the other to establish a date for mutual resolution of the conflict. Resolution may include forfeiture of the use and return to STRAC of those assets described in the Schedule (A). 7. Assignment. The parties to this Agreement shall not assign any of the rights or obligation under this Agreement without the prior written consent of the other party. No official, STRAC eRMS Agreement STRAC_eRMS_20230001 Page 4 of 10 v.1/2023 employee, representative or agent of Agency has the authority to approve any assignment under this Agreement unless that specific authority is expressly granted by Agency. The terms, provisions, covenants, obligations and conditions of this Agreement are binding upon and inure to the benefit of the successors in interest and the assigns of the parties to this Agreement if the assignment or transfer is made in compliance with the provisions of this Agreement. Without the prior written approval or the prior written waiver of this right of approval from Agency, STRAC shall not enter into any subcontracts for any service or activity relating to the performance of this Agreement other than the contract with ImageTrend. STRAC acknowledges that no officer, agent, employee or representative of the Agency, has the authority to grant such approval or waiver unless expressly granted that specific authority by Agency 8. If a change of name is required, the Agency shall be notified immediately. No change in the obligation of or to STRAC will be recognized until it is approved by the Agency. 9. This Agreement constitutes the entire agreement of the parties with respect to the subject matter of it, and supersedes any prior understanding or written or oral agreements between the parties with respect to the subject matter of this Agreement. 10. No amendment, modification, or alteration of the terms of the Agreement is binding on either party unless the same is in writing, is dated subsequent to the date of this Agreement, and is duly executed by the party against whom enforcement is sought except that the Agency may, with consent of STRAC, at any time, by written document, make changes within the general scope of this Agreement in any aspect of Agreement to correct errors of a general administrative nature or other mistakes, the correction of which does not affect the scope of the Agreement and does not result in expense to the STRAC. 11. Each person signing this Agreement on behalf of a party confirms for the benefit of the other party that any requisite approvals from the governing body of the signing party have been obtained, and all prerequisites to the execution, delivery, and performance of this Agreement have been obtained by or on behalf of that party. 12. Force Majeure – Either party may be excused from performance under this Agreement for any period that the party is prevented from performing its obligations in whole or in part as a result of any act of God, war, civil disturbance, epidemic, court order, or other event outside the control of such party, provided the party seeking to be excused has prudently and promptly acted to take any and all reasonable corrective measures that are within that party’s control. 13. Neither party has authority for or on behalf of the other as to the subject matter of this Agreement, except as provided in this Agreement. No other authority, power, partnership, use, or rights are granted or implied except as provided by Texas or federal laws and regulations, and as defined in the Agreement and Schedule (A) to it. 14. Neither party may incur any debt, obligation, expense, or liability of any kind on behalf of the other party without the other party’s express written approval. 15. To the extent permitted by law, the Agency will defend and indemnify STRAC, its directors, employees, agents, and representatives (the “Indemnitees”) and hold the Indemnitees harmless against any damage, claims, suits, actions, liabilities, loss, penalties, costs, and expenses including, without limitation, reasonable attorneys’ fees arising out of or alleged to have arisen from or in any way connected to: i. The misuse by the Agency of the eRMS Project and issued equipment. ii. a breach of any of the representations, warranties, or obligations of this agreement by the Agency; and/or iii. any claim (whether founded or unfounded) of any nature or character, arising out of or alleged to have arisen from or in any way connected to any actual or alleged STRAC eRMS Agreement STRAC_eRMS_20230001 Page 5 of 10 v.1/2023 negligence or dishonesty of, or any actual or alleged act of commission or omission by the Agency or any of its employees, agents, representatives or contractors. 16. STRAC will defend and indemnify the Agency, its elected officials, directors, officers, employees, agents and representatives (the “Agency Indemnities”) and hold the Agency Indemnities harmless against any damages, claims, suits, actions, liabilities, loss, penalties, costs, and expenses including without limitation reasonable attorneys’ fees arising out of or alleged to have arisen from or in any way connected to: i. any infringement of any applicable copyrights, licenses or other intellectual property or proprietary rights which may exist on materials used in this Agreement and any rights granted to Agency shall apply for the duration of this Agreement. ii. a breach of any of the representations, warranties, or obligations of this Agreement by STRAC; and/or iii. any claim (whether founded or unfounded) of any nature or character arising out of or alleged to have arisen from or in any way connected to any actual or alleged negligence or dishonesty of, or any actual or alleged act of commission or omission by STRAC, or any of its employees, agents, representatives or contractors. 17. STRAC certifies that at the time of execution of this Agreement, it is not on the federal government’s list of suspended, ineligible, or debarred contractors. If the STRAC is placed on the list during the term of this Agreement, STRAC shall notify the Agency. False certification or failure to notify may result in terminating this Agreement. AGREEMENT SIGNATURES: The undersigned parties bind themselves to the faithful performance of the Agreement. It is mutually understood that this Agreement shall be effective if signed by a person authorized to do so according to the normal operating procedures of that party. If the governing body of a party is required to approve this Agreement, it does not become effective until approved by the governing body of that party. In that event, when this Agreement is executed by the duly authorized official(s) of the party as expressed in an approving resolution or order of the governing body of that party, a copy of the resolution or order shall be attached to this Agreement. [Remainder of Page Intentionally Blank; Signature Page Attached] STRAC eRMS Agreement STRAC_eRMS_20230001 Page 6 of 10 v.1/2023 [Signature Page to STRAC eRMS Agreement] APPROVED AS TO FORM AND LEGALITY: City of Schertz Fire Department By: ________________________________ Steve Williams, City Manager ___________________________________ Date of Signature APPROVED AS TO FORM AND LEGALITY: Southwest Texas Regional Advisory Council By: _______________________________ Eric Epley, Executive Director ___________________________________ Date of Signature STRAC eRMS Agreement STRAC_eRMS_20230001 Page 7 of 10 v.1/2023 SCHEDULE (A) eRMS PROJECT I. Project Description The eRMS Project shall include the provision of Fire and EMS records management service Agency on a Software as a Service basis. The system includes: • Patient Care Reporting • Fire Incident Reporting • Personnel Management • Continuous Quality Improvement Module • Community Health Records Management • Training Records Management • Activity Tracking • Inventory Management • Occupancies and Fire Inspections • Reporting, Dashboards, and Data Analysis • Integration with Agency CAD system • Integration with Agency monitor/defibrillator hardware • State compliant NEMSIS reporting • State compliant NFIRS reporting • STRAC technical support II. Purpose of the eRMS Project The eRMS Project supports day to day operations of agencies in TSA-P while also increasing efficiencies with regard to patient care documentation, patient billing, performance improvement, reporting and Fire and EMS operations. III. Compliance with Copyrights STRAC warrants that all applicable copyrights, licenses and other intellectual property and proprietary rights which may exist on materials used in this Agreement and any rights granted to Agency shall apply for the duration of this Agreement have been adhered to and further warrants that Agency shall not be liable for any infringement of these copyrights, licenses and other rights. ----- End of Schedule A ----- STRAC eRMS Agreement STRAC_eRMS_20230001 Page 8 of 10 v.1/2023 SCHEDULE (B) eRMS Project Pricing I. Rates STRAC shall invoice Agency based on the following rates: eRMS Software Service: Annual Fees: Annual Agency Fee: $3,000/year (billed annually each September 1 for life of agreement) Per Run Fee: $3.00/run (plus 3% annual increase effective each September 1 for life of agreement) based on the actual number of total runs in the previous agreement period of September 1 thru August 31. Runs are defined as those with unique incident run numbers. For example, an incident with a unique run number that generates multiple patients or an incident with a unique run number that has a fire and EMS response is counted as a single run. Example Calculations for First Fiscal Year and Second Fiscal Year First Year price for Schertz Fire Department starting September 1, 2023: Actual Number of Runs in prior calendar year as provided in your initial quote: 5,112 Per Run Fee: $3.00 Fees Qty Unit Price TOTAL Annual Agency Fee 1 $3,000.00 $3,000.00 Annual Per Run Fee 5,112 $3.00 $15,336.00 TOTAL Fees $18,336.00 Agency Annual Fee: $3,000 Agency Run Volume Fee: 5,112 runs x $3.00= $15,336.00 Total: $18,336.00 Second Year price for Schertz Fire Department starting September 1, 2024: Actual Number of Runs in prior year agreement period (9/1/23 thru 8/31/24) Per Run Fee: $3.00 x 3% annual increase = $3.09/Run Fees Qty Unit Price TOTAL Annual Agency Fee 1 $3,000.00 $3,000.00 Annual Per Run Fee 5,150 (est). $3.09 $15,913.50 STRAC eRMS Agreement STRAC_eRMS_20230001 Page 9 of 10 v.1/2023 TOTAL Fees $18,913.00 Agency Annual Fee: $3,000 Agency Run Volume Fee: 5,150 estimated runs x $3.09= $15,913.50 Total: $18,913.00 (for example purposes only; not binding) II. INVOICING/PAYMENTS: STRAC shall provide Agency with an Internal Revenue Form W-9, Request for Taxpayer Identification Number and Certification, that is completed in compliance with the Internal Revenue Code and its rules and regulations before any funds are payable. Agency shall pay STRAC by check upon satisfactory deployment and annually thereafter. STRAC will submit an invoice to the address below: Schertz Fire Department 1400 Schertz Parkway Building 8 Schertz, TX 78154 Invoices shall include at least the following information: • name, address, and telephone number of STRAC • name, address, and telephone number of payment location if different from STRAC address; • Agency Contract number; • identification of department deployed, products or services as outlined in this Agreement; • quantity or quantities, applicable unit prices, total prices, and total amount; and • any additional payment information called for by this Agreement. Payment shall be deemed to have been made on the date of mailing of the check. Agency may choose to make payment through a withhold of their County 911 funds. Accrual and payment of interest on overdue payments shall be governed by TEX. GOV'T CODE ANN., ch. 2251. III. Business Records STRAC shall maintain and make available all books, documents, and other evidence pertinent to the costs and expenses of this Agreement for inspection, audit or reproduction by any authorized representative of Agency to the extent this detail will properly reflect these costs to Agency. All required records shall be maintained until an audit is completed and all required questions arising therefrom are resolved, or three (3) years after completion of the Agreement term, whichever occurs first; however, the records shall be retained beyond the third year if an audit is in progress or the findings of a completed audit have not been resolved satisfactorily. STRAC eRMS Agreement STRAC_eRMS_20230001 Page 10 of 10 v.1/2023 ----- End of Schedule (B) ----- Agenda No. 6.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Information Technology Subject:Resolution 23-R-94 - Authorizing expenditures with US Digital Design to upgrade the Public Safety Alerting System. (B. James/J. Bluebird) BACKGROUND The current Station Alerting equipment has been in service since 2009 and is past end of life and needs to be upgraded to current specifications. IT Staff are proposing to contract with US Digital Design, a sole source vendor, to provide the equipment and do the installation. The anticipated cost is just under $90,000. GOAL To upgrade our outdated alerting system to current specifications. COMMUNITY BENEFIT This will help to ensure that our Fire and EMS alerting system can service our community in a reliable and timely manner. SUMMARY OF RECOMMENDED ACTION Approval of Resolution will allow IT to contract with US Digital Design to upgrade the Station Alerting Equipment for Fire and EMS.  FISCAL IMPACT The total cost of this upgrade is estimated be $90,000 and funds will come from the IT fiscal year 2022/23 budget. RECOMMENDATION Approval of Resolution 23-R-94. Attachments Res 23 R 94 US Digital Design  RESOLUTION NO. 22-R-94 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A CONTRACT WITH US DIGITAL DESIGN FOR THE PURCHASE AND INSTALLATION OF A PUBLIC SAFETY ALERTING SYSTEM IN AND AMOUNT NOT TO EXCEED NINETY THOUSAND DOLLARS. WHEREAS, the Schertz Information Technology Department has a need to contract with US Digital Design for purchase of installation of Public Safety Alerting System equipment to service Fire and Emergency Management Services (EMS); and WHEREAS, the Schertz Information Technology Department utilizes the US Digital Design Alerting System to fit the needs of the Fire and Emergency Management Services Departments, to alert for emergency calls at the stations located at Schertz, Universal City, and Marion; and WHEREAS, the Schertz Information Technology Department has chosen US Digital Design Alerting System, a Sole Source vendor, for the purchase of this equipment; and WHEREAS, the City of Schertz will fund the purchase of US Digital Design Alerting System through the approved 2022-2023 annual Information Technology department budget. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes a contract with US Digital Design Alerting System not to exceed the amount of NINETY THOUSAND DOLLARS ($90,000.00) during the FY 2022-2023 for purchase and installation of Public Safety Alerting system. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this day of , 2023. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary Agenda No. 7.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Emergency Medical Services Subject:Resolution 23-R-85 - Approving a Resolution authorizing the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford for the purchase of one (1) new ambulance for Fiscal Year 2024/2025. (S. Williams/J. Mabbitt) BACKGROUND The EMS Department currently has a fleet of twelve (12) ambulances, eight (8) of these ambulances are "front-line" or are in-service at any given time which leaves a reserve fleet of four (4) ambulances. A goal is to have four (4) reserve ambulances to allow our fleet department time to "down" each ambulance for preventative and safety checks. As of August 1, mileage for these ambulances range from 452 to over 200,000 miles:      Unit #Year Mileage 274 2013 217,684 275 2013 212,321 276-B 2022 34,189 277 2015 198,849 278-B 2021 52,662 279-B 2022 452 280 2017 170,275 281 2017 118,960 282 2020 116,364 283 2021 56,130 284 2021 57,506 285 2022 5,271 286 2023 Will receive in FY24 After coordination with the Fleet Department and inline with our vehicle replacement program, it was decided to purchase this ambulance from Frazer through Sterling McCall Ford (for the chassis).  Frazer is a HGAC Buy Purchasing Cooperative program participant, and the ambulances are built here in Texas.    Like our previous six ambulances, this ambulance will be mounted on a Ford F450 chassis.   Due to COVID-19, ambulance manufacturers have lengthened their build times (mainly due to chassis delays) and to have our ambulance built in FY25 we need to have a Letter of Intent (LOI) signed to save a chassis for the build.   Final purchase will be dependent on final approval of the FY25 budget.   GOAL GOAL Authorizing the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford for the intent to purchase one (1) new ambulance for FY25. COMMUNITY BENEFIT The items purchased from Frazer are in support of EMS response to the communities served.   SUMMARY OF RECOMMENDED ACTION Staff recommends approving the attached Letter of Intent (LOI) authorizing the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford for the purchase of one (1) new ambulance for FY25.  FISCAL IMPACT This ambulance will be purchased in FY25 contingent on approval of the FY25 budget. The total amount for this ambulance will not exceed $301,275. Staff will return for approval of the funds once the budget is approved.    RECOMMENDATION Staff recommends approval of Resolution No. 23-R-85 Attachments Quote  Resolution 23-R-85  Customer Quote 8/2/2023 11:34:19 AM Estimate No:Q3090-0001 Quote Date:8/2/2023 Expiration Date:9/16/2023 Salesperson:KS Payment Terms:Due on Delivery Invoice To:  11338 Deliver To: Jason Mabbit City of Schertz EMS 1400 Schertz Pkwy, Bldg 7 Schertz TX 78154 US Jason Mabbit City of Schertz EMS 1400 Schertz Pkwy, Bldg 7 Schertz TX 78154 US Phone:210-619-1400 Order Instructions: * Chassis only must be paid for at time of arrival to dealership. Balance will be invoiced 30 days prior to unit completion and will be due at time of  delivery.      * Estimated chassis price may change at the discretion of the chassis manufacturer No.Item Qty U/M:Unit Price Net Amount 1 MODULE 1.00 EA $231,775.00 $231,775.00 Type I 12' XT Module 2 CHASSIS 1.00 EA $68,500.00 $68,500.00 2024 Ford F-450 Gas *Estimated chassis price may change at the discretion of the chassis manufacturer* 3 DELIVERY 1.00 M $0.00 $0.00 Customer Pick Up-Frazer FOB 4 HGAC-NEW 1.00 EA $1,000.00 $1,000.00 Contract No. AM10-20 5 SpecDoc 1.00 EA $0.00 $0.00 Configurable item to create the SpecDoc Frazer will accept returns on parts up to 180 days after shipment. No restocking fee will be charged if the item is returned within 90 days of the original invoice date. All parts returns should be shipped back freight prepaid and require prior approval with a “Returns Material Authorization” (RMA) clearly displayed on the exterior of the shipping package. A credit will be issued towards the customer's account within approximately 7 business days of receipt of the item. If a part is returned after 90 days of the original invoice date a 15% restocking fee will be applied. Frazer Ltd reserves the right to accept returned items at its sole discretion based upon the condition of the item to be placed back into stock. : Prod ksalsman Frazer, Ltd.Page of 1 2 Customer Quote 8/2/2023 11:34:19 AM Estimate No:Q3090-0001 Quote Date:8/2/2023 Expiration Date:9/16/2023 Salesperson:KS Payment Terms:Due on Delivery Order Instructions: No.Item Qty U/M:Unit Price Net Amount Sale Amount: Order Disc( 0.0000%): Surcharge: Sales Tax: Misc Charges: Total Amount: 301,275.00 0.00 N/A 0.00 0.00 301,275.00 Frazer will accept returns on parts up to 180 days after shipment. No restocking fee will be charged if the item is returned within 90 days of the original invoice date. All parts returns should be shipped back freight prepaid and require prior approval with a “Returns Material Authorization” (RMA) clearly displayed on the exterior of the shipping package. A credit will be issued towards the customer's account within approximately 7 business days of receipt of the item. If a part is returned after 90 days of the original invoice date a 15% restocking fee will be applied. Frazer Ltd reserves the right to accept returned items at its sole discretion based upon the condition of the item to be placed back into stock. : Prod ksalsman Frazer, Ltd.Page of 2 2 Page 1 of 11 For your convenience, all pricing has been itemized below per quote Q3090-0001 for City of Schertz EMS Base Module $129,150.00 Chassis Exterior $29,875.00 Module Exterior $44,450.00 Chassis Interior $9,900.00 Module Interior $18,400.00 Total $231,775.00 Items included in above totals: 1.Type I 12' XT Module $incl 2.This is a CAAS GVS v2.0 Unit $incl Chassis Exterior: 3.Chassis Paint Layout: Paint All Two Tone - FLNA 92772 and FLNA 10707 $7,475.00 4.Chassis : 2023 Ford F-450, Gas, 4x2, Regular Cab, 84" Cab to Axle, Z1 - Oxford White $incl 5.Suspension: LiquidSpring $15,550.00 6.Wheel type: Factory Steel $incl 7.Dual Dynamics Valve Stem Extender with Equalization and Pressure Indicator $375.00 8.Road Force Elite tire and wheel balancing $incl 9.Chassis Steps: ArcRite with Sure Grip $1,350.00 10.Grille Guard: Full Replacement Bumper $1,750.00 11.Siren Amplifier: Howler $1,700.00 12.Window Tint (35% VLT) on Chassis Doors $375.00 13.Passenger's side Grille Light: Whelen M6 Red Light $100.00 14.Driver's side Grille Light: Whelen M6 Blue Light $100.00 15.Passenger's side Intersect Light: Whelen M6 Blue Light $100.00 16.Driver's side Intersect Light: Whelen M6 Red Light $100.00 17.Additional Grille Guard Driver Side Light: Whelen M4 Red/Blue Light $450.00 18.Additional Grille Guard Passenger Side Light: Whelen M4 Blue/Red Light $450.00 19.*Note to Engineering* Chassis MY will be 2024 $incl Chassis Exterior Subtotal $29,875.00 Module Exterior: 20.Power Source: Onan 5.5kW Generator $12,625.00 21.Module Paint Layout: Two Tone - FLNA 92772 and FLNA 10707 $4,000.00 22.Roof Color: OTHER: FLNA 92772 $incl Page 2 of 11 23.Supertherm Coating on Module Roof $1,350.00 24.Rear Wall 3M Conspicuity Layout - Chevron : Yellow Base Color and Blue - Reflective Overlay $2,025.00 25.Conspicuity on Rear Entry Door Windows Matching the Rear Wall $250.00 26.Entry Door Conspicuity Layout - Squares : White Base Color $450.00 27.Conspicuity Strips on Compartments Matching the Rear Wall $375.00 28.Frazer Provided Graphics $3,000.00 29.Graphics Write-In Option 1 - one-way mesh on rear entry windows to not have chevron, solid blue $incl 30.Body Drop on the Passenger's Side Forward of Rear Wheels $incl 31.Hidden Switch Behind the Driver's Side Rear Bumper End Cap $300.00 32.Dri-Deck in Applicable Exterior Compartments $375.00 33.Ground Lights: Perimeter of Module and Under Chassis Steps $4,000.00 34.Shore Power: Dual 20/30 Amp Kussmaul Auto Eject w/ Yellow covers on Rear Wall $775.00 35.Pigtail/Plug Option: Pigtail $incl 36.Coax 1: Run coax from location 1 to Chassis $incl 37.Coax 2: Run coax from location 2 to Electrical Compartment terminated to Sierra Wireless Antenna $incl 38.Coax 3: Run coax from location 3 to Electrical Compartment terminated to UHF Antenna $incl 39.Coax 4: Run coax from location 4 to Electrical Compartment terminated to VHF Antenna $incl 40.UNOC #2212 - Furnish and install Green LED indicator light above each shore power outlet $275.00 41.UNOC #811 - Install customer provided Sierra Wireless modem in the electrical compartment, battery hot, with antenna on module roof at location #2 $275.00 42.Front Scene: Whelen Pioneer Plus Dual Panel LED (Surface)$2,525.00 43.Front Wall Light Layout: Lower 5 Lights $incl 44.Front Wall Light #1: Whelen M6 Blue Light $incl 45.Front Wall Light #2: Whelen M6 Red Light $incl 46.Front Wall Light #3: Whelen M6 Clear Light $incl 47.Front Wall Light #4: Whelen M6 Red Light $incl 48.Front Wall Light #5: Whelen M6 Blue Light $incl 49.Front Wall Driver Side Box Light: Whelen M9 Red Light $175.00 50.Front Wall Passenger Box Light: Whelen M9 Red Light $175.00 Page 3 of 11 51.Driver Wall Front Box Light: Whelen M9 Red Light $175.00 52.Driver Wall Rear Box Light: Whelen M9 Red Light $175.00 53.Driver Wheel Well Light: Whelen M6 Blue Light $incl 54.Side Scene Lights: Whelen Pioneer Plus Dual Panel LED (Surface)$3,750.00 55.O2 Compartment Style: Laydown O2 with Divider and Adjustable Shelf $275.00 56.O2 Rollers for an H Cylinder $incl 57.O2 Cylinder Changing Wrench $125.00 58.Electrical Compartment Style: Standard Electrical Compartment $incl 59.Lower Storage Style: Standard Lower Storage $incl 60.Compartment Above Wheel Well Style: Standard Compartment Above Wheel Well $incl 61.Dometic Self-Contained A/C with Exhaust Fan $incl 62.Rear Storage Compartment Style: Rear Storage with divider and shelf with I/O access $675.00 63.Module Window Option: Sliding Window $incl 64.Upper Rear Wall Light Layout: 3 Across $incl 65.Upper Light #1: Whelen M6 Load Light $incl 66.Upper Light #2: Whelen M6 Amber Light $incl 67.Upper Light #3: Whelen M6 Load Light $incl 68.Lower Light #1: Whelen M6 Brake/Tail/Turn Red Light $incl 69.Lower Light #2: Whelen M6 Brake/Tail/Turn Red Light $incl 70.Lower Light #3: Whelen M6 Red/Amber Light $125.00 71.Lower Light #4: Whelen M6 Red/Amber Light $125.00 72.Rear Wall Driver Box Light: Whelen M9 Red Light $175.00 73.Rear Wall Passenger Box Light: Whelen M9 Red Light $175.00 74.Rear Backboard Options: 5" Compartment Shelf $300.00 75.Lower BTTs: 2 M6 Lights on each side $950.00 76.Rear Bumper $incl 77.Door Grabbers $incl 78.License Plate Light $incl 79.Passenger Wall Front Box Light: Whelen M9 Red Light $175.00 80.Passenger Wall Rear Box Light: Whelen M9 Red Light $175.00 81.Passenger Wheel Well Light: Whelen M6 Blue Light $incl 82.Passenger Scene Light Activated with Side Entry Door $425.00 83.Interior Step Option: Double Step Well $incl Page 4 of 11 84.Passenger Rear Compartment Style: Onan Genset Compartment $incl 85.Door Locks on Entry Doors and Compartments $3,700.00 Module Exterior Subtotal $44,450.00 Chassis Interior: 86.Siren Speakers: Whelen SA 315 Speakers $incl 87.Tap-2 on Primary Siren $incl 88.Siren Option: Whelen C9 Siren in Console $incl 89.Mic 1 shipped loose $incl 90.HAAS Alert System: HAAS Alert Responder to Vehicle - 3 Year Sub $incl 91.Slot 1: Single Slot Switch Panel $incl 92.Slot 2: Radio Plate: 7.5 L X 2.5 W opening dims $incl 93.Slot 3: Siren 1 $incl 94.Slot 4: Single Blank $incl 95.Console Switch Layout : Primary - Secondary - Howler - Front Scene - Side Scene (Driver's Side) - Side Scene (Passenger's Side) - Rear Load - Interior Lights - Start/Stop Genset - $incl 96.New Armrest $300.00 97.Console Layout: 4-Slot Console $incl 98.Front Base of Console: 120VAC $700.00 99.Floor in Front of Console: Gamber Johnson Heavy Dual Cup Holder $250.00 100.Front of Console: 12VDC wired Battery hot with Medical Diode $350.00 101.Rear of Console: Single Mapholder $300.00 102.Chassis Rear Wall: 3 High Glove Box Holder $300.00 103.Back-up warning system with speaker installed inside the console $1,275.00 104.Secure-Idle Anti-Theft System $850.00 105.Aftermarket Vinyl Seats $1,100.00 106.UNOC #1094 - Install customer provided Digital Ally DVM 250 monitor built into rear view mirror/DVR, with forward-facing, driver-facing, and back-up cameras $1,725.00 107.UNOC #297 - Install customer provided radio equipment: - Motorola APX 7500 multi-band radio base in electrical compartment; wired battery hot - Multi-band antenna on module roof, location #3 - Radio head in console slot 2 - Mic on D/S of console slot 2 $725.00 Page 5 of 11 - Speaker on rear of map holder on rear of console, facing up 108.UNOC #1655 - Furnish and install Havis telescoping pole mount with motion adapter and swivel on P/S front of console (see pics in unit folder) $1,150.00 109.UNOC #796 - Install customer provided CAD mount on motion adapter attached to the telescoping pole mount, with Lind power supply inside the console; battery hot $475.00 110.UNOC #86 - Install (1) customer provided Streamlight Stinger flashlight and charger on driver's side of console slot 1; battery hot $125.00 111.UNOC #332 - Furnish and install Kussmaul dual USB on console switch panel $275.00 Chassis Interior Subtotal $9,900.00 Module Interior: 112.Protek Cushions $incl 113.Gunmetal Grey Interior $incl 114.Stainless Steel Countertops $incl 115.Yellow Grab Rails $300.00 116.Front I/O with Lexan Doors $incl 117.2 High "D" Cylinder Holder in the Front I/O Facing the Rear Wall $250.00 118.Duplex Outlet in the Front I/O $incl 119.Map Holder on Side of Front I/O $250.00 120.Duplex Outlet on the Front Wall $incl 121.Netting at the Front Corner Area $incl 122.Customer Provided Medvault $625.00 123.UNOC #1778 - Install customer provided Engel 15-qt fridge with slide lock and spacer in standard location $250.00 124.Location 1: 4 Switch w/Thermostat $incl 125.Location 2: Single O2 Outlet $incl 126.Location 3: 12VDC wired Battery hot with Medical Diode $350.00 127.Location 4: Dual USB receptacles $300.00 128.Location 6: Blank $incl 129.Location 7: Blank $incl 130.Location 8: Quad 120 VAC $incl 131.Location 9: Suction $incl 132.Action Wall Switch Layout : Interior Lights; Dimmer; Ventilation Fan; Module Heater - Hi/Off/Low; $incl 133.Sharps Container at Action Wall $incl 134.Acrylic Holder at the Action Wall Cabinet $incl Page 6 of 11 135.New 6pt Harness at the CPR Seat $700.00 136.Acrylic Holder Aft CPR Seat $incl 137.Rear Door Switch Layout : Acknowledge; Blank; Dump/Bypass (Suspension); Rear Load; $incl 138.UNOC #520 - Furnish and install (1) Perko clip on bottom right corner of AC vent plate and (1) on P/S of rear wall toward head knocker $125.00 139.UNOC #726 - Furnish and install 12" grab bar/IV pump bar on bottom of action wall cabinet, as far toward rear of unit and as close to the aisle as possible $275.00 140.Two Seating Positions at the Squad Bench - 2 and 3 $incl 141.Harness Type for Seat Position 2: New 6pt Harness $700.00 142.Harness Type for Seat Position 3: New 6pt Harness $700.00 143.Acrylic Holder and Sharps at Squad Bench $1,075.00 144.Double Squad Bench Cabinet $850.00 145.New Glove Box & Handrail at the Head of the Squad Bench $450.00 146.Trashcan With Lid at the Head of the Squad Bench $incl 147.O2 Outlet at the Squad Bench Wall $incl 148.Install Evergreen UV-C air and surface disinfection lamp in ceiling raceway with control unit in electrical compartment $6,000.00 149.IV Hanger on Ceiling Raceway $incl 150.Driver and Passenger Side Yellow Powdercoated Ceiling Grab Rails for 12' Unit $400.00 151.IV Hanger on Squad Bench Ceiling $incl 152.Head knocker options: With Clock only $625.00 153.Stryker cot tower only ( no antler and bar ) $incl 154.Floor Options: Customer Provided Stryker Power-LOAD - Gen 2 $2,225.00 155.Loncoin II Onyx Floor $incl 156.Captain's Chair Type: Captain's Chair with Child Safety Seat and 4pt. Harness $950.00 157.Module Heater : New $incl 158.Customer Provided Items Processing Fee $1,000.00 Module Interior Subtotal $18,400.00 Page 7 of 11 Email this quote along with your PO to Kalyn Salsman at ksalsman@frazerbilt.com Remit To: Per TMVCC, we are quoting this through our licensed franchise dealer, Sterling McCall Ford. Sterling McCall Ford 6445 Southwest Freeway Houston, TX 77074 Standard Terms and Conditions INVOICING AND PAYMENT TERMS: Vendor shall submit one (1) original invoice per payment due. The invoice(s) shall include the items listed in accordance with the quote mentioned in the Sale Agreement with reference to the Customer’s Purchase Order Number. If the Sale Agreement provides for any progress (or advance) payments based on specific milestones or activities, Vendor’s invoice shall certify to the accomplishment or performance by Vendor of said milestone or activity, and that Customer has obtained a security interest in such Products to the extent of such payment. Payment shall be due upon receipt of the invoice and delivery of the unit to the Customer unless previously negotiated. CANCELLATION POLICY: Cancellation of orders must be received 120 days prior to the agreed upon delivery date. If the order is cancelled within the 120 day window, a fee of 25% of the total purchase order price will apply. DELIVERY TERMS: The products listed in the estimate are to be delivered Free On Board (FOB) Destination to Houston,TX. Customer representative(s) will pick up the unit at upfitter location, 7219 Rampart St., Houston, TX 77081 and transport it to their final destination at customer expense unless otherwise specified in the Vendor quote. Page 8 of 11 TERMINATION FOR CAUSE: Customer may terminate this Sale Agreement and any corresponding Purchase Order, or any part thereof, for cause including, but not limited to the following Vendor actions: (1) any default or breach of any of the terms and conditions of the Sale Agreement, (2) failure to provide Customer, upon request, a reasonable assurance of future performance, or (3) bankruptcy, dissolution, or suspension of payments by judicial decree. If Vendor does not cure such failure within a period of five (5) days or such a longer period as Customer may authorize in writing after the date such notice is sent to Vendor, then termination may proceed. Vendor may also terminate this Sale Agreement and any corresponding Purchase Order for cause, and Vendor will not be in breach of same, in the event any supplier to Vendor fails to deliver Products and/or component parts in a timely fashion and Vendor cannot make alternate accommodations in order to comply with the Parties’ agreed upon completion and delivery dates. CHANGE ORDERS: Vendor has the right to modify the Purchase Order requirements and conditions as needed and will advise Customer in writing of such requested changes. Vendor shall not proceed with any changes without Customer’s written authorization. Any request by Customer to change the terms or conditions of the Purchase Order, including product specifications, options, and price, must be made in advance of the production job order release. Any changes made after the release of the production job order will incur a $350 fee per change order made in a 24 hour period and will be included on a secondary invoice. Vendor reserves the right to refuse changes requested by the Customer. PROPRIETARY INFORMATION, CONFIDENTIALITY AND ADVERTISING: All commercial, financial or technical information in any form that Vendor provides to Customer shall be deemed proprietary and confidential and Customer shall not disclose such information to third parties without Vendor’s written consent. Termination of the Sale Agreement shall not relieve Customer of this confidentiality obligation. Upon Vendor’s request, Customer shall return all confidential information to Vendor along with any reproductions, in whole or in part. The confidentiality obligation does not apply to information that is in the public domain through no fault of Customer or to information lawfully within Customer’s possession prior to the date of the Purchase Order, as evidenced by Customer’s written records. INDEMNIFICATION: Customer shall fully release, indemnify, defend and hold harmless Vendor, its co- venturers, its contractors, and their respective affiliates, and Vendor’s and their respective directors, officers and employees (including agency personnel) (“Vendor Group”) from and against any and all claims arising out of the Customer’s purchase, use, sale or incorporation of any Products purchased from Vendor into Customer’s products or equipment wherein it is claimed or alleged that Vendor’s Products are defective or violate any warranty, standard of care, industry standard or governmental regulation or term or condition of any Purchase Page 9 of 11 Order without regard to any allegation of negligence on the part of the Vendor Group as it pertains to Vendor’s Products. Vendor shall fully release, indemnify, defend and hold harmless Customer, its co-venturers, its contractors, and their respective affiliates, and the Customer’s and their respective directors, officers and employees (including agency personnel) (“Customer Group”) from and against any and all claims arising out of the Customer’s purchase, use, sale or incorporation of any Products purchased from Vendor into Customer’s products or equipment wherein it is claimed or alleged that Vendor’s Products are defective or violate any warranty, standard of care, industry standard or governmental regulation or term or condition of any Purchase Order without regard to any allegation of negligence on the part of the Customer Group as it pertains to Vendor’s Products. Customer Initials: _________ LIMITATIONS ON DAMAGES: In the event of any dispute, disagreement or breach alleged by Customer on the part of Vendor, Customer’s exclusive and sole remedy shall be repair or replacement, if practical, of the module, or component part, by Vendor. If Vendor is not able to effectuate a repair, replacement, or cure that brings the module, or component part, into compliance with the Parties’ agreement, then Vendor shall refund the sale price to Customer. In no event shall Vendor be liable to Customer, or to any third-party acting through Customer, for any additional, consequential or punitive damages, or damages for lost sales, revenue or profits claimed by Customer or any third-party acting through Customer. FORCE MAJEURE: A force majeure delay shall mean any delay or other unforeseeable causes beyond the reasonable control of the party affected, provided that any such delay is not caused, in whole or in part, by the acts or omissions of the party so delayed and further provided that such party is unable to make up for such delay with reasonable diligence and speed. If any such cause delays Vendor’s performance, the delivery date or time for completion may be extended by a period of time reasonably necessary to overcome the effect of such delay; however, Vendor shall take all reasonable measures to mitigate the effects of the force majeure event and to minimize such delay. A party affected by a force majeure event shall notify the other party of such force majeure event within forty-eight (48) hours of its knowledge of such event for the event to be considered a bona fide force majeure event. TITLE AND RISK OF LOSS: Title to the Products shall transfer to Customer upon receipt of Products by Customer or its agent unless otherwise stated in the Sale Agreement. Notwithstanding the above, risk of loss of the Products shall remain with Vendor until delivered to Customer. Page 10 of 11 WAIVER: Vendor’s failure to exercise or enforce any right in the Purchase Order, or any other right or privilege under law, or Vendor’s waiver of any breach by Customer shall not constitute a waiver or modification of any terms, conditions, privileges or rights whether of the same or similar type, unless Vendor gives such waiver in writing. LIENS: Vendor waives and relinquishes all existing and future liens and claims (statutory or otherwise) for the Products specified in the Purchase Order, and warrants that the Products will be free and clear of all liens, claims or encumbrances of any kind. INSPECTION, REVIEW AND WITNESSING: Customer and/or the ultimate owner of the Products have the right to inspect and attend testing of the Products at Vendor’s premises (or its supplier’s or subcontractor’s premises) with reasonable advance notice. If any inspection is made on the premises of Vendor or its supplier, Vendor, without additional charge, shall provide all reasonable facilities and assistance for the safety and convenience of the inspectors in the performance of their duties. APPLICABLE LAW AND VENUE: The Sale Agreement shall be governed and interpreted in accordance with the laws of the State of Texas, without reference to any principle of conflict of laws. Customer and Vendor expressly exclude the application of the Convention on International Sale of Goods to the Sale Agreement. Venue for all judicial, administrative, or regulatory proceedings shall be Houston, Harris County, Texas. OWNERSHIP OF DOCUMENTS: Title to all drawings, specifications, calculations, technical data and other documents that Customer submits in accordance with the Purchase Order shall vest with Vendor. Vendor shall have the right to use such documents for any purpose pertaining to the manufacture, assembly, and delivery of the Products. Title to all drawings, specifications, calculations, technical data, and other documents that Vendor submits to the Customer shall vest with the Customer. Customer shall have the right to use such documents for any purpose pertaining to the installation, operation, and maintenance of the Products. INSURANCE: Vendor shall comply with the project insurance requirements for which the Products are being provided. Customer shall provide specific reasonable levels required as soon as such levels are available, which shall not exceed $1,000,000 for any non-statutory category other than excess liability umbrella, which shall not exceed $4,000,000. When requested by Customer, Vendor shall provide certificates of insurance as proof of same. Page 11 of 11 SURVIVAL: The provisions of the following Paragraphs of these Terms and Conditions shall survive any cancellation or termination of the Purchase Order: (Proprietary Information, Confidentiality and Advertising), (Indemnification), (Liens), and (Applicable Law and Venue). RESOLUTION NO. 23-R-85 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO S I G N A L E T TER O F I N T E N T (LO I) WITH STERLING MCCALL FORD FOR THE PURCHASE OF ONE (1) NEW AMBULANCE FOR FISCAL YEAR 2024/2025 AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the Schertz EMS Department has chosen Sterling McCall Ford and Frazer, a HGACBuy Purchasing Cooperative vendor, for the purchase of one (1) Ford Ambulance; and WHEREAS, the total cost of one ambulance will be no more than $301,275; and WHEREAS, this purchase will be funded with budgeted operating costs from the FY25 approved budget. WHEREAS, HGACBuy Purchasing Cooperative is a national online purchasing cooperative, developed to comply with state laws which require government entities to make purchases through a competitive procurement process; and WHEREAS, HGACBuy Purchasing Cooperative gives public entities the advantage of leveraging the cooperative’s ability to obtain bulk discounts, combined with the ease of online, web-based shopping and ordering; and WHEREAS, purchases under the cooperative programs meet the requirements under the Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City of Schertz Resolution 11-R-41 on August 30, 2011 amending the City’s purchasing policy; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford attached in Exhibit A for one ambulance not to exceed $301,275. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this day of , 2023 CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (CITY SEAL) Exhibit A Purchase Agreement This PURCHASE AGREEMENT made this 2nd day of August, 2023 between (“Vendor”) Sterling McCall Ford lo- cated at 6445 Southwest Freeway Houston, TX 77074and City of Schertz EMS located at 1400 Schertz EMS Pkwy, Bldg 7 Schertz, TX 78154 (“Customer”). WHEREAS, Vendor desires to sell and Customer desires to pur- chase certain products, and/or services more specifically described in Estimate Q3090-1 dated 8/2/2023 for the total amount of $301, 275.00 (hereafter “Products”), Chassis details ● Chassis Make: Ford ● Chassis Model: F-450 Gas ● Qty ordered: 1 ● Quoted chassis price (each): $68,500.00 NOW THEREFORE, the parties hereto, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, do hereby agree as follows: 1. Vendor agrees to sell and schedule pickup/delivery as described in Estimate Q3090-1 dated 8/2/2023 and Customer shall purchase from Vendor, the Products for the prices as set forth in detail on Estimate Q3090-1 dated 8/2/2023. 2. The sale of the Products is governed by the terms and conditions set forth on Exhibit A, which is attached hereto and made a part hereof. 3. The Term of this Agreement shall commence on August 2nd, 2023 and expire 1 year from execution date. 4. If the parties have entered into any additional covenants, promises, terms and conditions not otherwise specified herein or in any schedule or Exhibit hereto, said special provisions shall be set forth in Exhibit A. If there shall be any conflict within the provisions of this Agreement, the following order of priority shall ap- ply: this PURCHASE AGREEMENT, Exhibit A, Customer’s purchase order, Vendor’s invoice. IN WITNESS WHEREOF, the undersigned have executed and delivered this Agreement as of the day and year first above written. Title Information Enter Exactly as it needs to appear Owner Lien Holder (If Applicable) Name: Name: Address: Address: Purchase Agreement Signature Page Schertz EMS Sign: Print: Title: Date: Frazer, Ltd. Sign: Print: Adam Fischer Title: Vice President, Sales & Marketing Date: 8/3/2023 LIST OF EXHIBITS: EXHIBIT A: Standard Terms and Conditions EXHIBIT A Standard Terms and Conditions INVOICING AND PAYMENT TERMS: Vendor shall submit one (1) original invoice per payment due. The in- voice(s) shall include the items listed in accordance with the quote mentioned in the Sale Agreement with refer- ence to the Customer’s Purchase Order Number. If the Sale Agreement provides for any progress (or advance) payments based on specific milestones or activities, Vendor’s invoice shall certify to the accomplishment or performance by Vendor of said milestone or activity, and that Customer has obtained a security interest in such Products to the extent of such payment. Payment shall be due upon receipt of the invoice and delivery of the unit to the Customer unless previously nego- tiated. CANCELLATION POLICY: Cancellation of orders must be received 120 days prior to the agreed upon delivery date. If the order is canceled within the 120 day window, a fee of 25% of the total purchase order price will apply. DELIVERY TERMS: The products listed in the estimate are to be delivered Free On Board (FOB) Destination to Houston,TX. Customer representative(s) will pick up the unit at upfitter location, 7219 Rampart St., Houston, TX 77081 and transport it to their final destination at customer expense unless otherwise specified in the Vendor quote. TERMINATION FOR CAUSE: Customer may terminate this Sale Agreement and any corresponding Purchase Order, or any part thereof, for cause including, but not limited to the following Vendor actions: (1) any default or breach of any of the terms and conditions of the Sale Agreement, (2) failure to provide Customer, upon request, a reasonable assurance of future performance, or (3) bankruptcy, dissolution, or suspension of payments by judicial decree. If Vendor does not cure such failure within a period of five (5) days or such a longer period as Customer may authorize in writing after the date such notice is sent to Vendor, then termination may proceed. Vendor may also terminate this Sale Agreement and any corresponding Purchase Order for cause, and Vendor will not be in breach of same, in the event any supplier to Vendor fails to deliver Products and/or component parts in a timely fashion and Vendor cannot make alternate accommodations in order to comply with the Parties’ agreed upon completion and delivery dates. CHANGE ORDERS: Vendor has the right to modify the Purchase Order requirements and conditions as needed and will advise Customer in writing of such requested changes. Vendor shall not proceed with any changes with- out Customer’s written authorization. Any request by Customer to change the terms or conditions of the Purchase Order, including product specifications, options, and price, must be made in advance of the production job order release. Any changes made after the release of the production job order will incur a $350 fee per change order made in a 24 hour period and will be included on a secondary invoice. Vendor reserves the right to refuse changes requested by the Customer. PROPRIETARY INFORMATION, CONFIDENTIALITY AND ADVERTISING: All commercial, financial or technical information in any form that Vendor provides to Customer shall be deemed proprietary and confidential and Cus- tomer shall not disclose such information to third parties without Vendor’s written consent. Termination of the Sale Agreement shall not relieve Customer of this confidentiality obligation. Upon Vendor’s request, Customer shall re- turn all confidential information to Vendor along with any reproductions, in whole or in part. The confidentiality obligation does not apply to information that is in the public domain through no fault of Customer or to information lawfully within Customer’s possession prior to the date of the Purchase Order, as evidenced by Customer ’s writ- ten records. LIMITATIONS ON DAMAGES: In the event of any dispute, disagreement or breach alleged by Customer on the part of Vendor, Customer’s exclusive and sole remedy shall be repair or replacement, if practical, of the module, or component part, by Vendor. If Vendor is not able to effectuate a repair, replacement, or cure that brings the module, or component part, into compliance with the Parties’ agreement, then Vendor shall refund the sale price to Customer. In no event shall Vendor be liable to Customer, or to any third-party acting through Customer, for any additional, consequential or punitive damages, or damages for lost sales, revenue or profits claimed by Cus - tomer or any third-party acting through Customer. FORCE MAJEURE: A force majeure delay shall mean any delay or other unforeseeable causes beyond the rea- sonable control of the party affected, provided that any such delay is not caused, in whole or in part, by the acts or omissions of the party so delayed and further provided that such party is unable to make up for such delay with reasonable diligence and speed. If any such cause delays Vendor’s performance, the delivery date or time for completion may be extended by a period of time reasonably necessary to overcome the effect of such delay; however, Vendor shall take all reasonable measures to mitigate the effects of the force majeure event and to mini- mize such delay. A party affected by a force majeure event shall notify the other party of such force majeure event within forty-eight (48) hours of its knowledge of such event for the event to be considered a bona fide force ma- jeure event. TITLE AND RISK OF LOSS: Title to the Products shall transfer to Customer upon receipt of Products by Cus- tomer or its agent unless otherwise stated in the Sale Agreement. Notwithstanding the above, risk of loss of the Products shall remain with Vendor until delivered to Customer. WAIVER: Vendor’s failure to exercise or enforce any right in the Purchase Order, or any other right or privilege under law, or Vendor’s waiver of any breach by Customer shall not constitute a waiver or modification of any terms, conditions, privileges or rights whether of the same or similar type, unless Vendor gives such waiver in writing. LIENS: Vendor waives and relinquishes all existing and future liens and claims (statutory or otherwise) for the Products specified in the Purchase Order, and warrants that the Products will be free and clear of all liens, claims or encumbrances of any kind. INSPECTION, REVIEW AND WITNESSING: Customer and/or the ultimate owner of the Products have the right to inspect and attend testing of the Products at Vendor’s premises (or its supplier’s or subcontractor’s premises) with reasonable advance notice. If any inspection is made on the premises of Vendor or its supplier, Vendor, with- out additional charge, shall provide all reasonable facilities and assistance for the safety and convenience of the inspectors in the performance of their duties. APPLICABLE LAW AND VENUE: The Sale Agreement shall be governed and interpreted in accordance with the laws of the State of Texas, without reference to any principle of conflict of laws. Customer and Vendor expressly exclude the application of the Convention on International Sale of Goods to the Sale Agreement. Venue for all ju- dicial, administrative, or regulatory proceedings shall be Guadalupe County OWNERSHIP OF DOCUMENTS: Title to all drawings, specifications, calculations, technical data and other docu- ments that Customer submits in accordance with the Purchase Order shall vest with Vendor. Vendor shall have the right to use such documents for any purpose pertaining to the manufacture, assembly, and delivery of the Products. Title to all drawings, specifications, calculations, technical data, and other documents that Vendor submits to the Customer shall vest with the Customer. Customer shall have the right to use such documents for any purpose pertaining to the installation, operation, and maintenance of the Products. INSURANCE: Vendor shall comply with the project insurance requirements for which the Products are being pro- vided. Customer shall provide specific reasonable levels required as soon as such levels are available, which shall not exceed $1,000,000 for any non-statutory category other than excess liability umbrella, which shall not exceed $4,000,000. When requested by Customer, Vendor shall provide certificates of insurance as proof of same. SURVIVAL: The provisions of the following Paragraphs of these Terms and Conditions shall survive any cancellation or termination of the Purchase Order: (Proprietary Information, Confidentiality and Advertising), (Indemnification), (Liens), and (Applicable Law and Venue). Agenda No. 8.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Finance Subject:Resolution 23-R-87 - Amending the City's Investment Policy (S. Gonzalez/J. Walters) BACKGROUND The Investment Policy of the City of Schertz outlines the processes the City uses to determine and set its investment strategy. Much of the policy is outlined by Section 2256 of the Texas Government Code, called the Public Funds Investment Act (PFIA), which ensures public entities make safe choices as to how they invest. The top priority regarding investable public funds in both the Act and in the City Policy is the safety of the funds invested. This means low risk investments that can be easily withdrawn in the event the City needs funding. The City of Schertz Investment Policy requires an annual reaffirmation by City Council. On August 11, 2023, the Investment Advisory Committee reviewed and voted to send the policy to council with proposed changes for consideration. City Staff and the Investment Committee recommend City Council approve the Investment Policy with the following changes to the document attached. Most of the changes are to clean up and clarify sections of the document but do not significantly alter the requirements on the City. One change includes removing the Deputy City Manager, Assistant City Manager, and the Economic Development Director as named investment officers, leaving the City Manager and the Finance Director. The Committee agreed the named investment officer needed to be one designated employee and a back-up. The positions that were removed from this designation are still on the committee, will still review the monthly reports, and still ensure the funds are invested according to policy. The other change is in Section IV - Investment Reporting. Instead of quarterly, reports will now be provided monthly to City Council. There are no changes in the type of investments or in the strategy. The red-line copy is attached for review and the clean version is attached to the Resolution. Attachments Resolution 23-R-87  Schertz Investment Policy 2022-23 - Red Line Version  RESOLUTION NO. 23-R-87 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING A REVISED CITY OF SCHERTZ INVESTMENT POLICY AND STRATEGY. WHEREAS, Section 2256 of the Texas Government Code, also known as the Public Funds Investment Act (PFIA), requires City Councils to approve the City’s Investment Policy annually, and WHEREAS, the City has created an Investment Committee to review the performance of the investment portfolio and ensure it follows policy, and to make recommendations to Council for updates to the policy, and WHEREAS, the Investment Committee met on August 11, 2023 and recommended revisions to the Investment Policy. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby adopts the City of Schertz Investment Policy and is repealing any and all prior changes and amendments to Investment Policy attached as Exhibit A. Section 2. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 3. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 4. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 5. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 6. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this ____day of_____________, 2023. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary EXHIBIT A CITY OF SCHERTZ, TEXAS INVESTMENT POLICY AND STRATEGY CITY OF SCHERTZ, TEXAS INVESTMENT POLICY -i- TABLE OF CONTENTS I. INVESTMENT SCOPE ........................................................................................................... 1 General Statement ............................................................................................................ 1 Funds Included .................................................................................................................. 1 Funds Excluded ................................................................................................................. 1 II. INVESTMENT OBJECTIVES ............................................................................................. 1 General Statement ............................................................................................................ 1 Safety .................................................................................................................................. 2 Liquidity............................................................................................................................. 2 Diversification ................................................................................................................... 2 Yield ................................................................................................................................... 2 Public Trust ....................................................................................................................... 3 Portfolio Management ...................................................................................................... 3 Investment Strategy .......................................................................................................... 3 III. INVESTMENT RESPONSIBILITY AND CONTROL .................................................... 3 City's Investment Officers ................................................................................................ 3 Selecting And Processing Investments ............................................................................ 4 Documenting Investments And Providing Details ......................................................... 5 Developing Cash Flow Projections For All Portfolios ................................................... 4 Determining Cash Available For Investment ................................................................. 4 Monitoring Investment Performance .............................................................................. 5 Reconciling Investment Records And General Ledger ................................................. 5 Allocating Interest Revenue ............................................................................................. 5 Providing Revenue Estimates For All Portfolios ........................................................... 5 Prudence ............................................................................................................................ 5 Liability of City Manager and Investment Officers ...................................................... 6 IV. INVESTMENT REPORTING ............................................................................................. 6 Quarterly Report .............................................................................................................. 6 Investment Advisory Committee ..................................................................................... 7 Annual Review .................................................................................................................. 8 Investment Training ......................................................................................................... 8 Notification of Investment Changes or Defaults ............................................................ 8 Compliance Audit ............................................................................................................. 8 V. INVESTMENT INSTRUMENTS ......................................................................................... 8 Authorized Investment Instruments ............................................................................... 8 VI. INVESTMENT INSTITUTIONS ....................................................................................... 11 Selection of Bank And Securities Dealers ..................................................................... 11 VII. INVESTMENT COLLATERAL AND SAFEKEEPING ............................................... 12 -ii- Collateral or Insurance For Deposits ............................................................................ 12 Safekeeping ...................................................................................................................... 13 Delivery vs. Payment ...................................................................................................... 13 A-1 I. INVESTMENT SCOPE General Statement This policy (this “Policy”) serves to satisfy the statutory requirement of the Public Funds Investment Act, as amended, Texas Government Code Chapter 2256, as amended (the “Act”), to define and adopt a formal written investment policy for the City of Schertz, Texas (the “City”). The City shall be authorized to invest its funds pursuant to the provisions of the Act and this Policy or, upon obtaining the prior approval of the City Council of the City (the “City Council”), any other applicable law. Funds Included This Policy applies to all City funds under the direct control of the City, at the present time any funds to be received in the future and any other funds held in custody by the City, unless expressly prohibited by law or unless it is in contravention of any depository contract between the City and any depository bank. The City funds that are entrusted to the City Council for investment pursuant to this Policy are divided into the following portfolios based on the source of funds: The operating account portfolio that consists of funds from the general fund and all other miscellaneous funds. The agency funds portfolio, which consists of all agency funds. Special Revenue, Special Assessment, and all other City funds. Funds Excluded This Policy shall not be applicable to any funds on deposit in any bond account, reserve account, or capital improvement construction account. The provisions of the ordinances authorizing the issuance of these debt obligations and the provisions of the Internal Revenue Code of 1986, as amended control the investment of funds on deposit in these accounts. II. INVESTMENT OBJECTIVES General Statement Funds of the City will be invested in accordance with the Act, this Policy, written investment strategy, and written administrative procedures to be developed by the City Manager, Finance Director, and Investment Officers. The City's investment portfolio shall be managed in a manner to attain the maximum rate of return allowed through prudent and legal investing of City funds while preserving and protecting capital in the overall portfolio. A-2 Safety The primary objective of the City for all portfolios and funds is to ensure the safety of the principal. All investment transactions shall first seek to avoid capital losses by choosing high credit quality securities. The Investment Officers will monitor credit rating changes on a monthly basis and will immediately liquidate any investment that fails to meet the credit quality required by the Public Funds Investment Act. Liquidity The City's investment portfolio must be structured in a manner that will provide the liquidity necessary to meet all operating requirements which might reasonably be anticipated, and to pay obligations as they become due. Diversification The policy of the City, except when investing with the City’s depository bank or in U.S. Treasury Bills, Bonds or Notes, will be to diversify its investment portfolio when investing in certificates of deposit of other banks and savings and loans domiciled in Texas, repurchase agreements, U.S. agencies securities, and other investment instruments provided for by law. The City's portfolio shall be diversified to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer or a specific class of investments. Investments of the City shall always be selected to provide stability of income and reasonable liquidity. Liquidity is defined as the ability to sell an investment at reasonable cost under adverse market conditions. In establishing specific diversification strategies, the following general polices and constraints shall apply: (1) Portfolio maturities shall be staggered in a way that avoids undue concentration of assets in a specific maturity sector. Maturities shall be selected which provide for stability of income and reasonable liquidity. (2) Liquidity shall be maintained through practices that ensure that the next disbursement date and payroll date are covered through current revenues, maturing investments, or marketable securities. (3) Risks of market price volatility shall be controlled through maturity diversification. Yield It is the objective of the City to earn the maximum rate of return allowed on its investments within the constraints imposed by its safety and liquidity objectives, and the applicable law governing the investment of public funds. The City must invest its portfolios in eligible investments that yield the highest possible rate of return while providing the necessary protection of the principal. The City seeks to optimize return on investments in all portfolios. The average minimum rate of return for the entire portfolio, excluding funds needed for current obligations, must be at least equal to a no default risk rate of return indicator, such as the return on the three-month Treasury bill. If funds are subject to yield restrictions due to federal arbitrage regulations, those funds are excluded from the yield calculation. A-3 All security transactions will be made on documented competitive bid basis to assure the City is receiving good market rates. When issued US agency securities should be compared to other securities available in the secondary market to determine competitiveness. Public Trust It will be the objective of the City to act responsibly as custodians of the public trust. Portfolio Management Under this Policy all investments will be made with the intent of pursuing, at the time of purchase, the best rate of return on securities held until maturity, and not with the intent of speculative trading. However, securities may be sold before maturity if market conditions present an opportunity for the City to benefit from this transaction. Investment Strategy The City maintains one commingled portfolio for investment purposes which incorporates the specific use and the unique characteristics of the funds in the portfolio. The investment strategy has as its primary objective assurance that anticipated liabilities are matched and adequate investment liquidity provided. The City shall pursue conservative portfolio management strategy. This may be accomplished by creating a laddered maturity structure with some extension for yield enhancement. The maximum maturity of any security will be five years and the maximum dollar weighted average maturity of one year or less will be calculated using the stated final maturity date of each security. The investment strategy for debt service shall have as its primary objective th e timely payment of debt service obligations. Successive debt service dates will be fully funded before any investment extensions are made. III. INVESTMENT RESPONSIBILITY AND CONTROL City's Investment Officers In accordance with Section 2256.005 of the Act, the Investment Officers for the City include the City Manager and the Finance Director.. The Finance Director is the primary manager of City investment portfolios, and shall develop and maintain written administrative procedures for the operation of the investment program, consistent with this Policy, including the following: (1) Summarizing the economic and market analysis; (2) Forecasting available cash for investments; (3) Formulating strategies for asset mix, investment instruments, maturities, and target yields; (4) Monitoring performance against the current investment strategy and evaluating reasons for variances; (5) Reporting portfolios performance for the previous quarter to the City Council; and A-4 (6) Revising the investment strategy based on recommendations by the Investment Advisory Committee. The City Manager and the Investment Officers must file a statement with the City Council and the Texas Ethics Commission of any personal business relationship that they may have with a business organization as defined in the Act offering to engage in an investment transaction with the City. A personal business relationship is defined by Section 2256.005 of the Act to exist if (1)The Investment officer owns 10% or more of the voting stock or shares of the business organization or owns $5,000 or more of the fair market value of the business organization; (2)Funds received by the investment officer from the business organization exceed 10% of the investment officer’s gross income for the previous year or; (3)The investment officer has acquired from the business organization during the previous year investments with a book value of $2,500 or more for the personal account of the investment officer. (4)The City Manager and Investment Officers must file a statement with the City Council and Texas Ethics to disclose any personal business relationships within two levels of blood or marriage with an organization seeking to sell an investment to the City. Selecting and Processing Investments The Investment Officers review the composition of the current portfolio and determines whether the securities under consideration maintain the portfolio within the guidelines established by this Policy, subchapter A of the Act, and all federal, state, and local statutes, rules or regulations. The Investment Officers approve the wire transfer form authorizing the transfer of funds for a specific investment transaction. Documenting Investments and Providing Details The City Manager, Finance Director, and Investment Officers retain documentation of all investment transactions, including any bond swaps. The City Manager, Finance Director, and Investment Officers provide information and supporting documentation for all investment transactions for entry in the General Ledger. The City Manager, Finance Director, and Investment Officers will utilize information and back-up documentation on all investment transactions to ensure accurate calculation of cash position and accurate posting to appropriate accounts. New Investment accounts can only be established by signatures from all Investment Officers not on probation. Changes in the account authorization or banking information may only be updated with signatures from all active Investment Officers. Investment transactions cannot be initiated and recorded by the same Investment Officer. Developing Cash Flow Projections for All Portfolios The City Manager, Finance Director, and Investment Officers analyze prior period data and develop and amend cash flow projections of the City's cash requirements. The cash flow projections to match assets and liabilities in order to maximize the return on investments. All funds that can be legally A-5 invested and match the available balance identified in the cash flow projections are considered available for investment. Monitoring Investment Performance The City Manager, Finance Director, and Investment Officers must routinely perform market and economic analysis to forecast probable market conditions for the investment period by assembling and analyzing current and trend data to develop and plan investment strategy. This analysis uses information obtained from investment advisors, brokers, and investment industry publications. The City Manager, Finance Director, and Investment Officers monitor the current and expected yield curves for interest rate movements. When interest rates are expected to decline, m aturity ranges are extended within portfolio and the constraints of this Policy. When interest rates are expected to increase, maturity ranges are shortened. The City Manager, Finance Director, and Investment Officers monitor yield spreads between various government agency issues and United States notes and bonds to determine the best value. The City Manager, Finance Director, and Investment Officers summarize economic and market trend information and present recommendations for investments strategy base d on economic and market conditions to the City Council and the Investment Advisory Committee. Reconciling Investment Records and General Ledger The City Manager, Finance Director, and Investment Officers prepare a monthly report that includes information such as identifying investments at par value, identifying CUSIP number, disclosing the premium or discount, and the interest purchased for the City's investments. The report includes monthly and year-to-date interest accruals and amortization/accretion of premium/discount. This report should reconcile to the investment accounts in the General Ledger. Allocating Interest Revenue The City Manager, Finance Director, and Investment Officers allocate the interest revenue earned from investments proportionately to all accounts that participate in the investment function. Providing Revenue Estimates for All Portfolios The City Manager, Finance Director, and Investment Officers provide an estimate of the investment revenue for the annual budget. Prudence Investments of the City shall be made with judgment and the exercise of due care, under prevailing circumstances, that a person of prudence, discretion and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital, as well as the probable income to be derived for the City. Unless authorized by law, a person may not deposit, withdraw, transfer, or manage in any other manner the funds of the City. Liability of City Manager, Finance Director, and Investment Officers A-6 The City Manager, Finance Director, and Investment Officers are not responsible for any loss of the City funds through the failure or negligence of a depository bank or other financial or investment institution as described in Article VI of this Policy. IV. INVESTMENT REPORTING Monthly Report The City Manager, Finance Director, and Investment Officers will continually monitor and evaluate the City's investments, and report monthly to the City Council as provided in Section 2256.023 of the Act. The report must: (1) describe in detail the investment position of the City on the date of the report; (2) be prepared jointly by all investment officers of the City; (3) be signed by each investment officer of the City; (4) contain a summary statement, prepared in compliance with generally accepted accounting principles, of each pooled fund group that states the: (a) beginning market value for the reporting period; (b) additions and changes to the market value during the period; (c) ending market value for the period; and (d) fully accrued interest for the reporting period; (5) state the book value and market value of each separately invested asset at the beginning and end of the reporting period by the type of asset and fund type invested; (6) state the maturity date of each separately invested asset that has a maturity date; (7) state the account or fund or pooled group fund in the City for which each individual investment was acquired; and (8) state the compliance of the investment portfolio of the City as it relates to: (a) the investment strategy expressed in the City's investment policy; and (b) relevant provisions of the Act. The report shall be presented not less than quarterly to the City Council and the City Manager of the City within a reasonable time after the end of the period. If the City invests in other than money market mutual funds, investment pools or accounts offered by its depository bank in the form of certificates of deposit, or money market accounts or similar accounts, the reports prepared by the investment officers under this section shall be formally reviewed at least annually by an independent auditor, and the result of the review shall be reported to the City Council by that auditor. A-7 Investment Advisory Committee An Investment Advisory Committee composed of the City Manager (as Chair), the Deputy City Manager, the Assistant City Manager, the Executive Director of Economic Development, the Finance Director, the Assistant Finance Director, the Budget/Financial Analyst, and two representatives of the City Council, will meet no less than once semiannually to review the investment portfolio, process and practices to ensure adherence to the Act and the adopted policy. Annual Review This Policy and investment strategy will be reviewed by the Investment Advisory Committee and City Council annually. The Investment Advisory Committee will recommend changes to the policy annually to the City Council who shall adopt a written rule, order, ordinance, or resolution stating that it has reviewed the Policy and investment strategy and shall record in the order, ordinance or resolution any changes made to either the Policy or investment strategy. Investment Training The City Manager, Finance Director, and Investment Officers are required to receive 10 hours training pertaining to the Texas Public Funds Investment Act within the first 12 months after assuming duties and 8 hours every 2 years thereafter. This training shall be through courses and seminars offered by professional organizations and associations in order to ensure the quality and capability of the Investment Officers and staff in making investment decisions. Training for city council officials on the Investment Committee is recommended to provide education and knowledge pertaining to the Public Funds Investment Act but the training is not mandatory. Notification of Investment Changes or Defaults It shall be the duty of the City Manager, the Finance Director, and Investment Officers to notify the City Council of any significant changes in current investment methods and procedures prior to their implementation and to immediately notify the City Council in the event of a default or nonpayment of any investment acquired with City funds. In addition, the City Council in its annual review of the Policy shall adopt any order, ordinance, or resolution establishing its annual review and record any changes to the Policy or investment strategies. Compliance Audit The City, in conjunction with its annual financial audit, shall perform a compliance audit of management controls on investments and adherence to the Policy. V. INVESTMENT INSTRUMENTS Authorized Investment Instruments The City Manager, Finance Director, and Investment Officers shall use any or all of the following authorized investment instruments consistent with governing law: (1) Obligations, including letters of credit, of the United States or its agencies and instrumentalities; A-8 (2) Collateralized mortgage obligations directly issued by a federal agency or instrumentality of the United States, the underlying security for which is guaranteed by an agency of instrumentality of the United States; (3) General Obligations of states, agencies, counties, cities, and other political subdivisions of any state having been rated as to investment quality by a nationally recognized investment rating firm and having received a rating of not less than A or its equivalent; (4) Certificates of deposit issued by a state or national bank domiciled in this State, a savings bank domiciled in this State or a state or federal credit union domiciled in this State that are (A) Guaranteed or insured by the Federal Deposit Insurance Corporation or its successor or the National Credit Union Share Insurance Fund or its successor; or (B) Secured by obligations that are described by subdivisions (1)-(6) of this subsection, including mortgage-backed securities directly issued by a federal agency or instrumentality that have a market value of not less than the principal amount of the certificates or in any other manner and amount provided by law for deposits of the City; or (C) Secured in any other manner and amount provided by law for deposits of the City; (5) Prime domestic bankers' acceptances if it (A) Has stated maturity of 270 days or fewer from the date of its issuance; (B) Will be, in accordance with its terms, liquidated in full at maturity; (C) Is eligible for collateral for borrowing from a Federal Reserve Bank; and (D) Is accepted by a bank organized and existing under the laws of the United States or any state, if the short-term obligations of the bank, or of a bank holding company of which the bank is the largest subsidiary, are rated not less than A-1 or P-1 or an equivalent rating by at least one nationally recognized credit rating agency; (6) Commercial paper if it (A) Has a stated maturity of 270 days or less from the date of its issuance; and (B) Is rated not less than A-1, P-1, or the equivalent by at least (1) Two nationally recognized credit rating agencies; or A-9 (2) One nationally recognized credit rating agency and is fully secured by an irrevocable letter of credit issued by a bank organized and existing under the laws of the United States or any state thereof; (C) For commercial paper with maturity of over 90 days, monthly credit checks will be conducted on the issuer to determine risk and to take appropriate steps to protect the investment (7) Fully collateralized direct repurchase agreements having a defined termination date, secured by obligations described by subdivision (1) of this subsection, pledged to the City, held in the City’s name, and deposited at the time the investment is made with a third party selected and approved by the City, and placed through a primary government securities dealer, as defined by the Federal Reserve, or a financial institution doing business in this State; (8) Bond proceeds, other than bond proceeds representing reserves and funds maintained for debt service purposes, may not be invested under the Act in a guaranteed investment contract with a term of longer than five years from date of issuance of the bonds; to be eligible as an authorized investment (A) The City Council must specifically authorize guaranteed investment contracts as an eligible investment in the ordinance or resolution authorizing the issuance of bonds; (B) The City must receive bids from at least three separate providers with no material financial interest in the bonds from which proceeds were received; (C) The City must purchase the highest yielding guaranteed investment contract for which a qualifying bid is received; (D) The price of the guaranteed investment contract must take into account the reasonably expected drawdown schedule for the bond proceeds to be invested; and (E) The provider must certify the administrative costs reasonably expected to be paid to third parties in connection with the guaranteed investment contract. (9) Interest bearing bank deposits insured by the FDIC or National Credit Union Share Insurance Fund, and shared deposit programs, are authorized investments. In addition to the investments described by items (1) - (9) above, the City may invest funds under its control in eligible public funds investment pools as permitted under the Act. A public funds investment pool must be continuously rated no lower than AAA or AAA-m or at an equivalent rating by at least one nationally recognized rating service or no lower than investment grade by at least one nationally recognized rating service with a weighted average maturity no greater than 90 days. A-10 In addition to the investments described by items (1) - (9) above, the City may, in accordance with the Act, purchase, sell, and invest funds, after receiving a prospectus and other information required by the SEC, under its control in an SEC-regulated, no-load money market mutual fund with a dollar- weighted average stated maturity of 60 days and whose investment objectives include seeking to maintain a stable net asset value of $1 per share and must comply with SEC Rule 2a-7, or a no-load mutual fund which is registered with the SEC, has an average weighted maturity of less than two years, is invested exclusively in obligations approved by the Act, is continuously rated as investment quality by at least one nationally recognized investment rating firm of not less than AAA or its equivalent and conforms to the requirements set forth in Sections 2256.016(b) and (c) of the Act relating to the eligibility of investment pools to receive and invest funds of the City. The City shall not (i) invest in the aggregate more than 15% of its monthly average fund balance, excluding bond proceeds and reserves and other funds held for debt service in mutual funds as described by the Act; (ii) invest any portion of bond proceeds, reserves and funds held for debt service, in mutual funds described by the Act; or (iii) invest its funds or funds under its control, including bond proceeds and reserves and other funds held for debt service in any one mutual fund described by the Act in an amount that exceeds 10% of the total assets of the mutual fund. VI. INVESTMENT INSTITUTIONS Selection of Bank and Securities Dealers Any business organization offering to engage in an investment transaction must be given a copy of the entity’s Investment Policy and must sign a certification that acknowledges they have received it and have implemented procedures to preclude imprudent transactions, and supply the City Manager, Finance Director, and Investment Officers with the information specified below. First, a broker/dealer must submit audited financial statements for the financial institution or broker/dealer . Second, a broker/dealer must provide evidence of appropriate registration by the qualified representative of the business organization as such terms are defined in the Act. For bank dealers, this requires a statement from a senior bank official that the bank dealer is appropriately registered with its primary regulatory agency (the Office of the Comptroller of the Currency for National Banks) as a government securities dealer, municipal securities dealer, or both. For a securities firm, this requires a statement from a senior official that the firm is registered with the National Association of Securities Dealers. Finally, a broker/dealer must deliver a written statement, acceptable to the City, by the qualified representative, offering to engage in an investment transaction with the City, that they have received and thoroughly reviewed the Policy and acknowledged that the business organization has implemented reasonable procedures and controls in an effort to preclude investment transactions conducted between the City and the business organization that are not authorized by this Policy or the Public Funds Investment Act. The City Manager, Finance Director, and Investment Officers will recommend both primary and secondary securities dealers to the City Council for final approval. The City Manager, Finance Director and Investment Officers may not acquire or otherwise obtain any authorized investment described in this Policy from a person who has not delivered to the City the written statement required in this section. The City Council or the designated Investment Advisory Committee member shall, at least annually, review, revise, and adopt a list of qualified brokers that are authorized to engage in investment transactions with the City. Investment Management Firms A-11 The City may contract with an investment management firm registered under either the Investment Advisors Act of 1940 or with the State Securities Board for a maximum of 2 years with renewal or extensions subject to approval by City Council by resolution. VII. INVESTMENT COLLATERAL AND SAFEKEEPING Collateral or Insurance for Deposits The City Manager, Finance Director, and Investment Officers shall ensure that all deposited and invested City funds are, to the extent required, fully collateralized or insured consistent with federal and state law and the current bank depository contract in one or more of the following manners: (1) FDIC or National Credit Union Share coverage; (2) Obligations of the United States or its agencies and instrumentalities; (3) Direct obligations of the State of Texas or its agencies; (4) Other obligations, the principal of and interest on which are unconditionally guaranteed or insured by the State of Texas or the United States or its agencies and instrumentalities; or (5) Any other manner allowed by law. (6) Certificates of Deposits can be secured by an FHLB letter of credit. Safekeeping All purchased securities shall be held in safekeeping by the City, or a City account in a third party financial institution, or with a Federal Reserve Bank. All certificates of deposit, insured by FDIC, purchased outside the depository bank shall be held in safekeeping by either the City or a City account in a third party financial institution. All pledged securities by the depository bank shall be held in safekeeping by the City, or a City account in a third party financial institution, or with a Federal Reserve Bank. All certificates of deposit, pledged by the depository bank shall be held in custody of a Federal Reserve Bank for safekeeping, be the subject of a valid pledge agreement designating the City as the beneficiary of the pledge agreement; be insured by the FDIC; be described in detail by a safekeeping receipt issued to the City by the Federal Reserve Bank having custody of the certificates; and be issued with the City as registered owner. Delivery vs. Payment It will be the policy of the City that all transactions, except investment pool funds and mutual funds, shall be purchased using the delivery vs. payment method through the Federal Reserve System. By so doing, City funds are not released until the City has received, through the Federal Reserve wire, the securities purchased. A-12 Broker Dealer List 1 Baird, Robert W. 2 Bank of America 3 Bank of New York (BNY) 4 Bank of Oklahoma 5 Barclays Capital 6 Benchmark Securities 7 BMO Capital Markets 8 Cantor Fitzgerald 9 Citigroup 10 Cowen Execution Svc 11 Crews & Assoc 12 D.A. Davidson 13 Dorsey & Co 14 Fifth Third 15 FTN Financial 16 Goldman Sachs 17 Hilltop Sec 18 Hutchinson, Shockey 19 Imperial Capital 20 Intl F C Stone 21 ITG 22 Janney Montgomery Scott 23 JP Morgan Chase 24 Jefferies & Co 25 KeyBanc Capital Mkts 26 MarketAxess 27 Millennium Advisors 28 Morgan Stanley 29 Oppenheimer 30 Piper Jaffray 31 Raymond James/ MK 32 RBC Capital Markets 33 R B Riley 34 SEI 35 Stephens 36 Stifel Nicolaus 37 Suntrust 38 Tradeweb Direct 39 UBS 40 US Bancorp Inv 41 Vining Sparks 42 Wells Fargo 43 Zions Bank 44 Multi-Bank Securities, Inc. (MBS) 45 Great Pacific Securities CITY OF SCHERTZ, TEXAS INVESTMENT POLICY -i- TABLE OF CONTENTS I. INVESTMENT SCOPE ........................................................................................................... 1 General Statement ............................................................................................................ 1 Funds Included .................................................................................................................. 1 Funds Excluded ................................................................................................................. 1 II. INVESTMENT OBJECTIVES ............................................................................................. 1 General Statement ............................................................................................................ 1 Safety .................................................................................................................................. 2 Liquidity............................................................................................................................. 2 Diversification ................................................................................................................... 2 Yield ................................................................................................................................... 2 Public Trust ....................................................................................................................... 3 Portfolio Management ...................................................................................................... 3 Investment Strategy .......................................................................................................... 3 III. INVESTMENT RESPONSIBILITY AND CONTROL .................................................... 3 City's Investment Officers ................................................................................................ 3 Selecting And Processing Investments ............................................................................ 4 Documenting Investments And Providing Details ......................................................... 5 Developing Cash Flow Projections For All Portfolios ................................................... 5 Determining Cash Available For Investment ................................................................. 4 Monitoring Investment Performance .............................................................................. 5 Reconciling Investment Records And General Ledger ................................................. 5 Allocating Interest Revenue ............................................................................................. 6 Providing Revenue Estimates For All Portfolios ........................................................... 6 Prudence ............................................................................................................................ 6 Liability of City Manager and Investment Officers ...................................................... 6 IV. INVESTMENT REPORTING ............................................................................................. 6 Quarterly Report .............................................................................................................. 6 Investment Advisory Committee ..................................................................................... 7 Annual Review .................................................................................................................. 8 Investment Training ......................................................................................................... 8 Notification of Investment Changes or Defaults ............................................................ 8 Compliance Audit ............................................................................................................. 8 V. INVESTMENT INSTRUMENTS ......................................................................................... 8 Authorized Investment Instruments ............................................................................... 8 VI. INVESTMENT INSTITUTIONS ....................................................................................... 11 Selection of Bank And Securities Dealers ..................................................................... 11 VII. INVESTMENT COLLATERAL AND SAFEKEEPING ............................................... 12 -ii- Collateral or Insurance For Deposits ............................................................................ 12 Safekeeping ...................................................................................................................... 13 Delivery vs. Payment ...................................................................................................... 13 1 I. INVESTMENT SCOPE General Statement This policy (this “Policy”) serves to satisfy the statutory requirement of the Public Funds Investment Act, as amended, Texas Government Code Chapter 2256, as amended (the “Act”), to define and adopt a formal written investment policy for the City of Schertz, Texas (the “City”). The City shall be authorized to invest its funds pursuant to the provisions of the Act and this Policy or, upon obtaining the prior approval of the City Council of the City (the “City Council”), any other applicable law. Funds Included This Policy applies to all City funds under the direct control of the City, at the present time any funds to be received in the future and any other funds held in custody by the City, unless expressly prohibited by law or unless it is in contravention of any depository contract between the City and any depository bank. The City funds that are entrusted to the City Council for investment pursuant to this Policy are divided into the following portfolios based on the source of funds: The operating account portfolio that consists of funds from the general fund and all other miscellaneous funds. The agency funds portfolio, which consists of all agency funds. Special Revenue, Special Assessment, and all other City funds. Funds Excluded This Policy shall not be applicable to any funds on deposit in any bond account, reserve account, or capital improvement construction account. The provisions of the ordinances authorizing the issuance of these debt obligations and the provisions of the Internal Revenue Code of 1986, as amended control the investment of funds on deposit in these accounts. II. INVESTMENT OBJECTIVES General Statement Funds of the City will be invested in accordance with the Act, this Policy, written investment strategy, and written administrative procedures to be developed by the City Manager, Finance Director, and Investment Officers. The City's investment portfolio shall be managed in a manner to attain the maximum rate of return allowed through prudent and legal investing of City funds while preserving and protecting capital in the overall portfolio. 2 Safety The primary objective of the City for all portfolios and funds is to ensure the safety of the principal. All investment transactions shall first seek to avoid capital losses by choosing high credit quality securities. The Investment Officers will monitor credit rating changes on a monthly basis and will immediately liquidate any investment that fails to meet the credit quality required by the Public Funds Investment Act. Liquidity The City's investment portfolio must be structured in a manner that will provide the liquidity necessary to meet all operating requirements which might reasonably be anticipated, and to pay obligations as they become due. Diversification The policy of the City, except when investing with the City’s depository bank or in U.S. Treasury Bills, Bonds or Notes, will be to diversify its investment portfolio when investing in certificates of deposit of other banks and savings and loans domiciled in Texas, repurchase agreements, U.S. agencies securities, and other investment instruments provided for by law. The City's portfolio shall be diversified to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer or a specific class of investments. Investments of the City shall always be selected to provide stability of income and reasonable liquidity. Liquidity is defined as the ability to sell an investment at reasonable cost under adverse market conditions. In establishing specific diversification strategies, the following general polices and constraints shall apply: (1) Portfolio maturities shall be staggered in a way that avoids undue concentration of assets in a specific maturity sector. Maturities shall be selected which provide for stability of income and reasonable liquidity. (2) Liquidity shall be maintained through practices that ensure that the next disbursement date and payroll date are covered through current revenues, maturing investments, or marketable securities. (3) Risks of market price volatility shall be controlled through maturity diversification. Yield It is the objective of the City to earn the maximum rate of return allowed on its investments within the constraints imposed by its safety and liquidity objectives, and the applicable law governing the investment of public funds. The City must invest its portfolios in eligible investments that yield the highest possible rate of return while providing the necessary protection of the principal. The City seeks to optimize 3 return on investments in all portfolios. The average minimum rate of return for the entire portfolio, excluding funds needed for current obligations, must be at least equal to a no default risk rate of return indicator, such as the return on the three-month Treasury bill. If funds are subject to yield restrictions due to federal arbitrage regulations, those funds are excluded from the yield calculation. All security transactions will be made on documented competitive bid basis to assure the City is receiving good market rates. When issued US agency securities should be compared to other securities available in the secondary market to determine competitiveness. Public Trust It will be the objective of the City to act responsibly as custodians of the public trust. Portfolio Management Under this Policy all investments will be made with the intent of pursuing, at the time of purchase, the best rate of return on securities held until maturity, and not with the intent of speculative trading. However, securities may be sold before maturity if market conditions present an opportunity for the City to benefit from this transaction. Investment Strategy The City maintains one commingled portfolio for investment purposes which incorporates the specific use and the unique characteristics of the funds in the portfolio. The investment strategy has as its primary objective assurance that anticipated liabilities are matched and adequate investment liquidity provided. The City shall pursue conservative portfolio management strategy. This may be accomplished by creating a laddered maturity structure with some extension for yield enhancement. The maximum maturity of any security will be five years and the maximum dollar weighted average maturity of one year or less will be calculated using the stated final maturity date of each security. The investment strategy for debt service shall have as its primary objective the timely payment of debt service obligations. Successive debt service dates will be fully funded before any investment extensions are made. III. INVESTMENT RESPONSIBILITY AND CONTROL City's Investment Officers In accordance with Section 2256.005 of the Act, the Investment Officers for the City include the City Manager, and the Assistant City Managers, the Executive Director of Economic Development, the Finance Director., and the Assistant Finance Director. The Finance Director is the primary manager of City investment portfolios, and shall develop and maintain written 4 administrative procedures for the operation of the investment program, consistent with this Policy, including the following: (1) Summarizing the economic and market analysis; (2) Forecasting available cash for investments; (3) Formulating strategies for asset mix, investment instruments, maturities, and target yields; (4) Monitoring performance against the current investment strategy and evaluating reasons for variances; (5) Reporting portfolios performance for the previous quarter to the City Council; and (6) Revising the investment strategy based on recommendations by the Investment Advisory Committee. The City Manager and the Investment Officers must file a statement with the City Council and the Texas Ethics Commission of any personal business relationship that they may have with a business organization as defined in the Act offering to engage in an investment transaction with the City. A personal business relationship is defined by Section 2256.005 of the Act to exist if (1)The Investment officer owns 10% or more of the voting stock or shares of the business organization or owns $5,000 or more of the fair market value of the business organization; (2)Funds received by the investment officer from the business organization exceed 10% of the investment officer’s gross income for the previous year or; (3)The investment officer has acquired from the business organization during the previous year investments with a book value of $2,500 or more for the personal account of the investment officer. (4)The City Manager and Investment Officers must file a statement with the City Council and Texas Ethics to disclose any personal business relationships within two levels of blood or marriage with an organization seeking to sell an investment to the City. Selecting and Processing Investments The Investment Officers review the composition of the current portfolio and determines whether the securities under consideration maintain the portfolio within the guidelines established by this Policy, subchapter A of the Act, and all federal, state, and local statutes, rules or regulations. 5 The Investment Officers approve the wire transfer form authorizing the transfer of funds for a specific investment transaction. Documenting Investments and Providing Details The City Manager, Finance Director, and Investment Officers retain documentation of all investment transactions, including any bond swaps. The City Manager, Finance Director, and Investment Officers provide information and supporting documentation for all investment transactions for entry in the General Ledger. The City Manager, Finance Director, and Investment Officers will utilize information and back-up documentation on all investment transactions to ensure accurate calculation of cash position and accurate posting to appropriate accounts. New Investment accounts can only be established by signatures from all Investment Officers not on probation. Changes in the account authorization or banking information may only be updated with signatures from all active Investment Officers. Investment transactions cannot be initiated and recorded by the same Investment Officer. Developing Cash Flow Projections for All Portfolios The City Manager, Finance Director, and Investment Officers analyze prior period data and develop and amend cash flow projections of the City's cash requirements. The cash flow projections to match assets and liabilities in order to maximize the return on investments. All funds that can be legally invested and match the available balance identified in the cash flow projections are considered available for investment. Monitoring Investment Performance The City Manager, Finance Director, and Investment Officers must routinely perform market and economic analysis to forecast probable market conditions for the investment period by assembling and analyzing current and trend data to develop and plan investment strategy. This analysis uses information obtained from investment advisors, brokers, and investment industry publications. The City Manager, Finance Director, and Investment Officers monitor the current and expected yield curves for interest rate movements. When interest rates are expected to decline, maturity ranges are extended within portfolio and the constraints of this Policy. When interest rates are expected to increase, maturity ranges are shortened. The City Manager, Finance Director, and Investment Officers monitor yield spreads between various government agency issues and United States notes and bonds to determine the best value. The City Manager, Finance Director, and Investment Officers summarize economic and market trend information and present recommendations for investments strategy based on economic and market conditions to the City Council and the Investment Advisory Committee. 6 Reconciling Investment Records and General Ledger The City Manager, Finance Director, and Investment Officers prepare a monthly report that includes information such as identifying investments at par value, identifying CUSIP number, disclosing the premium or discount, and the interest purchased for the City's investments. The report includes monthly and year-to-date interest accruals and amortization/accretion of premium/discount. This report should reconcile to the investment accounts in the General Ledger. Allocating Interest Revenue The City Manager, Finance Director, and Investment Officers allocate the interest revenue earned from investments proportionately to all accounts that participate in the investment function. Providing Revenue Estimates for All Portfolios The City Manager, Finance Director, and Investment Officers provide an estimate of the investment revenue for the annual budget. Prudence Investments of the City shall be made with judgment and the exercise of due care, under prevailing circumstances, that a person of prudence, discretion and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital, as well as the probable income to be derived for the City. Unless authorized by law, a person may not deposit, withdraw, transfer, or manage in any other manner the funds of the City. Liability of City Manager, Finance Director, and Investment Officers The City Manager, Finance Director, and Investment Officers are not responsible for any loss of the City funds through the failure or negligence of a depository bank or other financial or investment institution as described in Article VI of this Policy. IV. INVESTMENT REPORTING Quarterly Monthly Report The City Manager, Finance Director, and Investment Officers will continually monitor and evaluate the City's investments, and report quarterly monthly to the City Council as provided in Section 2256.023 of the Act. The report must: (1) describe in detail the investment position of the City on the date of the report; (2) be prepared jointly by all investment officers of the City; 7 (3) be signed by each investment officer of the City; (4) contain a summary statement, prepared in compliance with generally accepted accounting principles, of each pooled fund group that states the: (a) beginning market value for the reporting period; (b) additions and changes to the market value during the period; (c) ending market value for the period; and (d) fully accrued interest for the reporting period; (5) state the book value and market value of each separately invested asset at the beginning and end of the reporting period by the type of asset and fund type invested; (6) state the maturity date of each separately invested asset that has a maturity date; (7) state the account or fund or pooled group fund in the City for which each individual investment was acquired; and (8) state the compliance of the investment portfolio of the City as it relates to: (a) the investment strategy expressed in the City's investment policy; and (b) relevant provisions of the Act. The report shall be presented not less than quarterly to the City Council and the City Manager of the City within a reasonable time after the end of the period. If the City invests in other than money market mutual funds, investment pools or accounts offered by its depository bank in the form of certificates of deposit, or money market accounts or similar accounts, the reports prepared by the investment officers under this section shall be formally reviewed at least annually by an independent auditor, and the result of the review shall be reported to the City Council by that auditor. Investment Advisory Committee An Investment Advisory Committee composed of the City Manager (as Chair), the Assistant Deputy City Managers, the Assistant City Manager, the Executive Director of Economic Development, the Finance Director, the Assistant Finance Director, the Budget/Financial Analyst, and two representatives of the City Council, will meet no less than once semiannually to review the investment portfolio, process and practices to ensure adherence to the Act and the adopted policy. 8 Annual Review This Policy and investment strategy will be reviewed by the Investment Advisory Committee and City Council annually. The Investment Advisory Committee will recommend changes to the policy annually to the City Council who shall adopt a written rule, order, ordinance, or resolution stating that it has reviewed the Policy and investment strategy and shall record in the order, ordinance or resolution any changes made to either the Policy or investment strategy. Investment Training The City Manager, Finance Director, and Investment Officers are required to receive 10 hours training pertaining to the Texas Public Funds Investment Act within the first 12 months after assuming duties and 8 hours every 2 years thereafter. This training shall be through courses and seminars offered by professional organizations and associations in order to ensure the quality and capability of the Investment Officers and staff in making investment decisions. Training for city council officials on the Investment Committee is recommended to provide education and knowledge pertaining to the Public Funds Investment Act but the training is not mandatory. Notification of Investment Changes or Defaults It shall be the duty of the City Manager, the Finance Director, and Investment Officers to notify the City Council of any significant changes in current investment methods and procedures prior to their implementation and to immediately notify the City Council in the event of a default or nonpayment of any investment acquired with City funds. In addition, the City Council in its annual review of the Policy shall adopt any order, ordinance, or resolution establishing its annual review and record any changes to the Policy or investment strategies. Compliance Audit The City, in conjunction with its annual financial audit, shall perform a compliance audit of management controls on investments and adherence to the Policy. V. INVESTMENT INSTRUMENTS Authorized Investment Instruments The City Manager, Finance Director, and Investment Officers shall use any or all of the following authorized investment instruments consistent with governing law: (1) Obligations, including letters of credit, of the United States or its agencies and instrumentalities; (2) Collateralized mortgage obligations directly issued by a federal agency or instrumentality of the United States, the underlying security for which is guaranteed by an agency of instrumentality of the United States; Formatted: Line spacing: single 9 (3) General Obligations of states, agencies, counties, cities, and other political subdivisions of any state having been rated as to investment quality by a nationally recognized investment rating firm and having received a rating of not less than A or its equivalent; (4) Certificates of deposit issued by a state or national bank domiciled in this State, a savings bank domiciled in this State or a state or federal credit union domiciled in this State that are (A) Guaranteed or insured by the Federal Deposit Insurance Corporation or its successor or the National Credit Union Share Insurance Fund or its successor; or (B) Secured by obligations that are described by subdivisions (1)-(6) of this subsection, including mortgage-backed securities directly issued by a federal agency or instrumentality that have a market value of not less than the principal amount of the certificates or in any other manner and amount provided by law for deposits of the City; or (C) Secured in any other manner and amount provided by law for deposits of the City; (5) Prime domestic bankers' acceptances if it (A) Has stated maturity of 270 days or fewer from the date of its issuance; (B) Will be, in accordance with its terms, liquidated in full at maturity; (C) Is eligible for collateral for borrowing from a Federal Reserve Bank; and (D) Is accepted by a bank organized and existing under the laws of the United States or any state, if the short-term obligations of the bank, or of a bank holding company of which the bank is the largest subsidiary, are rated not less than A-1 or P-1 or an equivalent rating by at least one nationally recognized credit rating agency; (6) Commercial paper if it (A) Has a stated maturity of 270 days or less from the date of its issuance; and 10 (B) Is rated not less than A-1, P-1, or the equivalent by at least (1) Two nationally recognized credit rating agencies; or (2) One nationally recognized credit rating agency and is fully secured by an irrevocable letter of credit issued by a bank organized and existing under the laws of the United States or any state thereof; (C) For commercial paper with maturity of over 90 days, monthly credit checks will be conducted on the issuer to determine risk and to take appropriate steps to protect the investment (7) Fully collateralized direct repurchase agreements having a defined termination date, secured by obligations described by subdivision (1) of this subsection, pledged to the City, held in the City’s name, and deposited at the time the investment is made with a third party selected and approved by the City, and placed through a primary government securities dealer, as defined by the Federal Reserve, or a financial institution doing business in this State; (8) Bond proceeds, other than bond proceeds representing reserves and funds maintained for debt service purposes, may not be invested under the Act in a guaranteed investment contract with a term of longer than five years from date of issuance of the bonds; to be eligible as an authorized investment (A) The City Council must specifically authorize guaranteed investment contracts as an eligible investment in the ordinance or resolution authorizing the issuance of bonds; (B) The City must receive bids from at least three separate providers with no material financial interest in the bonds from which proceeds were received; (C) The City must purchase the highest yielding guaranteed investment contract for which a qualifying bid is received; (D) The price of the guaranteed investment contract must take into account the reasonably expected drawdown schedule for the bond proceeds to be invested; and (E) The provider must certify the administrative costs reasonably expected to be paid to third parties in connection with the guaranteed investment contract. 11 (9) Interest bearing bank deposits insured by the FDIC or National Credit Union Share Insurance Fund, and shared deposit programs, are authorized investments. In addition to the investments described by items (1) - (9) above, the City may invest funds under its control in eligible public funds investment pools as permitted under the Act. A public funds investment pool must be continuously rated no lower than AAA or AAA-m or at an equivalent rating by at least one nationally recognized rating service or no lower than investment grade by at least one nationally recognized rating service with a weighted average maturity no greater than 90 days. In addition to the investments described by items (1) - (9) above, the City may, in accordance with the Act, purchase, sell, and invest funds, after receiving a prospectus and other information required by the SEC, under its control in an SEC-regulated, no-load money market mutual fund with a dollar-weighted average stated maturity of 60 days and whose investment objectives include seeking to maintain a stable net asset value of $1 per share and must comply with SEC Rule 2a-7, or a no-load mutual fund which is registered with the SEC, has an average weighted maturity of less than two years, is invested exclusively in obligations approved by the Act, is continuously rated as investment quality by at least one nationally recognized investment rating firm of not less than AAA or its equivalent and conforms to the requirements set forth in Sections 2256.016(b) and (c) of the Act relating to the eligibility of investment pools to receive and invest funds of the City. The City shall not (i) invest in the aggregate more than 15% of its monthly average fund balance, excluding bond proceeds and reserves and other funds held for debt service in mutual funds as described by the Act; (ii) invest any portion of bond proceeds, reserves and funds held for debt service, in mutual funds described by the Act; or (iii) invest its funds or funds under its control, including bond proceeds and reserves and other funds held for debt service in any one mutual fund described by the Act in an amount that exceeds 10% of the total assets of the mutual fund. VI. INVESTMENT INSTITUTIONS Selection of Bank and Securities Dealers Any business organization offering to engage in an investment transaction must be given a copy of the entity’s Investment Policy and must sign a certification that acknowledges they have received it and have implemented procedures to preclude imprudent transactions, and supply the City Manager, Finance Director, and Investment Officers with the information specified below. First, a broker/dealer must submit audited financial statements for the financial institution or broker/dealer. Second, a broker/dealer must provide evidence of appropriate registration by the qualified representative of the business organization as such terms are defined in the Act. For bank dealers, this requires a statement from a senior bank official that the bank dealer is appropriately registered with its primary regulatory agency (the Office of the Comptroller of the Currency for National Banks) as a government securities dealer, municipal securities dealer, or both. For a securities firm, this requires a statement from a senior official that the firm is registered with the 12 National Association of Securities Dealers. Finally, a broker/dealer must deliver a written statement, acceptable to the City, by the qualified representative, offering to engage in an investment transaction with the City, that they have received and thoroughly reviewed the Policy and acknowledged that the business organization has implemented reasonable procedures and controls in an effort to preclude investment transactions conducted between the City and the business organization that are not authorized by this Policy or the Public Funds Investment Act. The City Manager, Finance Director, and Investment Officers will recommend both primary and secondary securities dealers to the City Council for final approval. The City Manager, Finance Director and Investment Officers may not acquire or otherwise obtain any authorized investment described in this Policy from a person who has not delivered to the City the written statement required in this section. The City Council or the designated Investment Advisory Committee member shall, at least annually, review, revise, and adopt a list of qualified brokers that are authorized to engage in investment transactions with the City. Investment Management Firms The City may contract with an investment management firm registered under either the Investment Advisors Act of 1940 or with the State Securities Board for a maximum of 2 years with renewal or extensions subject to approval by City Council by resolution. VII. INVESTMENT COLLATERAL AND SAFEKEEPING Collateral or Insurance for Deposits The City Manager, Finance Director, and Investment Officers shall ensure that all deposited and invested City funds are, to the extent required, fully collateralized or insured consistent with federal and state law and the current bank depository contract in one or more of the following manners: (1) FDIC or National Credit Union Share coverage; (2) Obligations of the United States or its agencies and instrumentalities; (3) Direct obligations of the State of Texas or its agencies; (4) Other obligations, the principal of and interest on which are unconditionally guaranteed or insured by the State of Texas or the United States or its agencies and instrumentalities; or (5) Any other manner allowed by law. (6) Certificates of Deposits can be secured by an FHLB letter of credit. 13 Safekeeping All purchased securities shall be held in safekeeping by the City, or a City account in a third party financial institution, or with a Federal Reserve Bank. All certificates of deposit, insured by FDIC, purchased outside the depository bank shall be held in safekeeping by either the City or a City account in a third party financial institution. All pledged securities by the depository bank shall be held in safekeeping by the City, or a City account in a third party financial institution, or with a Federal Reserve Bank. All certificates of deposit, pledged by the depository bank shall be held in custody of a Federal Reserve Bank for safekeeping, be the subject of a valid pledge agreement designating the City as the beneficiary of the pledge agreement; be insured by the FDIC; be described in detail by a safekeeping receipt issued to the City by the Federal Reserve Bank having custody of the certificates; and be issued with the City as registered owner. Delivery vs. Payment It will be the policy of the City that all transactions, except investment pool funds and mutual funds, shall be purchased using the delivery vs. payment method through the Federal Reserve System. By so doing, City funds are not released until the City has received, through the Federal Reserve wire, the securities purchased. Agenda No. 9.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Planning & Community Development Subject: Ordinance 23-S-15 - Approving amendments to Part III of the Schertz Code of Ordinances, Unified Development Code (UDC) to Article 8, Section 21.8.4 Home Occupation. Final Reading (B.James/L.Wood/S.Haas). BACKGROUND As stated in the Unified Development Code (UDC), City Council from time to time, on its own motion, or at the recommendation of City staff amend, change, or modify text in any portion of the UDC to establish and maintain stable and desirable development. It is generally considered good practice to periodically review and update the development regulations due to changing conditions, community goals, and/or State and Federal regulations. Home Occupations occur frequently in the City of Schertz. Often, these businesses have little to no adverse impact on the surrounding community, yet are not compliant with the current version and regulations of the UDC. In an effort to better serve the citizens of Schertz, and to match the changing nature of work (and by extension at-home work), staff has drafted amendments to Article 8, Section 21.8.4: Home Occupation of the UDC. The amendments were drafted with consideration to the Development Subcommittee's discussions on the subject, and after extensive research was done on other municipalities similar regulations concerning Home Occupations. On May 24th, 2023, the Planning and Zoning Commission first met to hear these proposed UDC amendments. The Commission decided to table the proposed UDC amendments to make modifications and additions. On June 28th, 2023, the Planning & Zoning Commission made a recommendation of approval with more minor language modifications. All requested modifications were included in the proposed amendments. City Council met on August 15, 2023 and voted to approve Ordinance 23-S-15 with a 7-0 vote. Proposed Amendments: Staff is proposing the following amendments in relation to UDC Article 8, Section 21.8.4: Home Occupations    UDC 21.8.4 Existing vs Proposed Regulations Existing Proposed  Added language permitting home occupations as an accessory use in all residential zoning districts provided they comply with all other restrictions The area set aside for home occupations shall not exceed twenty percent (20%) of the total floor area of such residence. Proposing home occupation not exceed 30% of combined floor area of main and accessory structures and cannot exceed 600 square feet. Retail sales prohibited.Retail sales permitted if item is produced on premise in conformance with Code.  Added language clarifying home occupation business must have permanent resident of home involved.  Added language stating only one home occupation business-related vehicle permitted. Home occupation must be within principle structure. Allowing for additional accessory structure use.  Added language clarifying that no exterior storage or display may occur.  Added language clarifying that home occupation is accessory use only. No permitted use list currently exist. List of permitted home occupation uses. No prohibited use list currently exist.List of prohibited home occupation uses.   GOAL To amend the UDC to review and update the development regulations due to changing conditions and community goals in order to establish and maintain sound, stable and desirable development.  COMMUNITY BENEFIT It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. SUMMARY OF RECOMMENDED ACTION Staff conducted research on eight (8) other municipalities in the region and compared and contrasted each municipalities' regulations concerning Home Occupations with the City of Schertz's current regulations. The amendments that are proposed take into consideration areas in which Schertz is more restrictive, not restrictive enough, or when further nuance/explanation is needed for sections of the code. Also, these amendments were drafted with discussions from the Development Subcommittee in-mind. The proposed amendments will add clarity on the land uses that are permitted and not permitted as a home occupation which is beneficial for the residents of Schertz who desire doing a home business. Additionally, the increased flexibility in percentage of home area, the use of an accessory structure, and being able to have customers come to the home will be a benefit to residents who are interested in doing a home occupation that previously would not have been permitted. Following the May 24th, 2023, Planning and Zoning Commission meeting items were added to the permitted use section, other items had language added-in to further clarify uses or restrictions. Specifically, the Commission wanted counseling, pet grooming, and massage therapist added to the permitted uses. Staff, researched terms and uses, and decided that for counseling the term "mental health professional" to be used, and instead of massage therapist the term "health spa" was to be used. These terms are specific to the intent of the Commission's adjustments while being sufficiently broad enough to encompass related activities under the same occupational field. Also, the garage sale subsection should have further clarity regarding the number of sales allowed. Finally, language was incorporated to highlight the appeal process in the event an applicant does not agree with staff's decision, or if an applicant feels that the proposed use is indeed permitted. Following the June 28th, 2023, Planning and Zoning Commission meeting, some minor language adjustments were made. The Planning and Zoning Commission met on June 28, 2023, and recommended approval with a couple minor language modifications, to City Council with a 7-0 vote. City Council met on August 15, 2023 and voted to approve Ordinance 23-S-15 with a 7-0 vote. Staff recommends approval of Ordinance 23-S-15, amendments to the Unified Development Code (UDC) as proposed and discussed.  RECOMMENDATION Approval of Ordinance 23-S-15. Attachments Ord. 23-S-15  Proposed UDC - Sec. 21.8.4 Redlines  City Council Presentation Slides  ORDINANCE NO. 23-S-15 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS TO AMEND PART III, SCHERTZ CODE OF ORDINANCES, THE UNIFIED DEVELOPMENT CODE (UDC) ARTICLE 8 SUBSECTION 21.8.4 HOME OCCUPATIONS. WHEREAS, pursuant to Ordinance No. 10-S-06, the City of Schertz (the “City”) adopted and Amended and Restated Unified Development Code on April 13, 2010, as further amended (the “Current UDC”); and WHEREAS, City Staff has reviewed the Current UDC and have recommended certain revision and updates to, and reorganization of, the Current UDC; WHEREAS, on June 28, 2023, the Planning and Zoning Commission conducted public hearings and, thereafter recommended approval; and WHEREAS, on August 15, 2023, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the proposed amendments are appropriate and in the interest of the public safety, health, and welfare. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS: THAT: Section 1. The current UDC is hereby amended as set forth on Exhibit A hereto. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the ____ day of ________ 2023. PASSED, APPROVED and ADOPTED ON SECOND READING, the ____ day of ________, 2023. CITY OF SCHERTZ, TEXAS _____________________________ Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (city seal) Exhibit “A” Proposed Unified Development Code (UDC) Amendments Article 8 Section 21.8.4 – Home Occupancy Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 1 of 4 Sec. 21.8.4. Home Occupations. A. Purpose and Intent. 1. Protect residential areas from adverse impact of activities associated with home occupations. 2. Permit residents of the community a reasonable choice in the use of their homes as a place of livelihood and the production or supplementing of personal and family income. 3. Establish criteria and development standards for home occupations conducted in dwelling units. B. Home Occupations—Required Conditions - home occupations shall be permitted as an accessory use in all residential zoning districts provided that they comply with all restrictions herein. 1. Such use shall be incidental and secondary to the use of the premises for residential purposes, and shall not utilize floor area exceeding 30 percent of the combined enclosed gross floor area of dwelling unit and any accessory building(s). In no case shall the combined enclosed floor area utilized for a home occupation exceed 600 square feet. 2. No interior or exterior business sign shall be permitted. 3. Retail sales shall be prohibited on the premises except for items that are produced entirely on the premises in conformance with this Code 4. No more than one person other than the immediate family permanently residing on the premises shall be employed in the home occupation and at least one person permanently residing in the home must be involved in the business and shall obtain the Home Occupation Permit. 5. No more than one home occupation shall be permitted within any single dwelling unit. 6. The home occupation shall not result in the off-street or on-street parking of more than two (2) vehicles at any one (1) time not owned by members of the occupant family, and no more than one business-related commercial vehicle shall be present at one time. 7. A home occupation shall be carried on wholly within the principal building or accessory building. 8. Performance of the occupation activity shall not be visible from the street 9. There shall be no exterior storage of materials, equipment, or display to be used in conjunction with a home occupation. 10. A home occupation shall produce no offensive noise, vibration, smoke, electrical interferences, dust, odors, or heat detectable beyond the property limits or beyond the walls of the dwelling unit. The judgment of the City's Code Enforcement Officer pertaining to a violation under this section shall be considered decisive and final unless formally appealed to the Planning and Zoning Commission within thirty (30) days after the Code Enforcement Officer's written determination. 11. All home occupations are subject to periodic inspections by the City. 12. Said incidental use shall never be permitted as a principal use but only as an accessory use. C. Uses allowed as home occupations. Subject to the provisions of this Section, home occupations may include the following uses: 1. Office facility of an accountant, architect, landscape architect, attorney, engineer, consultant, insurance agent, mental health professional, realtor, broker, or similar profession. 2. Author, artist, artisan, or sculptor. 3. Dressmaker, seamstress or tailor. Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 2 of 4 4. Music or dance teacher, or similar types of instruction, provided that instruction shall be limited to no more than five pupils at a time. 5. Individual tutoring. 6. Office facility of a minister, rabbi, priest or other cleric. 7. Home crafts, such as rug weaving, model making, etc. 8. Office facility of a salesman, sales or manufacturer's representative, provided that no retail or wholesale transactions or provision of services are personally and physically made on the premises except for items that are produced entirely on the premises in conformance with this Code. 9. Repair shop for small electrical appliances, cameras, watches and clocks, and other small items, provided that the items can be carried by one person without using special equipment, and provided that the items are not equipped with an internal combustion engine. 10. Food preparation establishments such as cake making, decorating or catering, provided that there is no on-premises consumption by customers, and provided that all aspects of the business comply with all state and local health regulations. 11. Family homes, in compliance with applicable state laws, which are incorporated herein by reference, with no more than six children or adults. 12. Barber shop or beauty salon or health spa, provided that no more than one customer is served on the premises at any one time. 13. Swimming lessons and water safety instruction, provided that such instruction involves no more than two pupils at any one time. 14. Activity involving primarily a computer. 15. Contractor, provided that there shall be no outside storage of materials related to the operation of the business and any interior storage shall count toward the maximum area allowed in Subsection B. 16. Pet grooming, provided that no overnight kenneling activity is taking place. D. Uses prohibited as home occupations. Home occupations shall not, in any event, be deemed to include the following uses: 1. Animal hospitals or clinics, commercial stables having more than two horses per acre or kennels. 2. Restaurants or on-premises food or beverage, including private clubs, consumption of any kind, except for limited food or meal consumption associated with the operation of a licensed registered family home or a bed and breakfast facility. 3. Automobile, boat or trailer paint or repair shop; small engine or motorcycle repair shop; welding shop; large household appliance repair shop; or other similar type of business. 4. On-premises retail or wholesale sales of any kind where multiple customers patronize the sales business on-site, except for items that are produced entirely on the premises in conformance with this Code, and except for occasional garage sales in conformance with Chapter 50, Article VII of the City of Schertz Code of Ordinances. 5. Commercial clothing laundering or cleaning. 6. Mortuaries or funeral homes. 7. Trailer, vehicle, tool or equipment rentals. 8. Repair shops for any items having internal combustion engines. Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 3 of 4 9. Any use that would be defined by the building code as an assembly, factory or industrial, hazardous, institutional or mercantile occupancy. E. Home occupation uses not classified herein. Any use that is not either expressly allowed nor expressly prohibited by this division is considered prohibited, unless and until such use is classified by amendment to this chapter by the city council, subsequent to an affirmative recommendation by the planning commission. Any person or persons who has been aggrieved by an interpretation from the City Manager or his/her designee of the permitted and prohibited Home Occupation uses, may appeal the decision in accordance with Section 21.4.14 and will have the Planning and Zoning Commission make the final determination. F. Home Occupation Permit. 1. Purpose. To establish a method to allow the City to regulate and control nonresidential activities and maintain a record of the types and numbers of home occupations in the City. 2. Permit Required. Each resident within the City who has, or desires to establish an authorized home occupation, is required to have a home occupation permit. 3. Application for Home Occupation Permit. a. Applicant shall apply to the City Manager or his/her designee for a home occupation permit. b. The City Manager or his/her designee may issue the permit if the home occupation meets all the requirements established in Subsection B. c. The decision of the City Manager or his/her designee may be appealed to the Planning and Zoning Commission in accordance with section 21.4.14. d. The Planning and Zoning Commission will be the final judgment on appeals which must be submitted to the Planning and Zoning Commission within thirty (30) days after disapproval by the City Manager or his/her designee. e. Supporting Documents. i. Signed statement. One type of supporting evidence that may be submitted to the Planning and Zoning Commission for their consideration of an appeal is a signed statement by each property owner up to 200 feet of the property on which the home occupation is to occur, stating that the property owner has no objection to the existence of the proposed home occupation. An example of such a statement is as follows: "I (name) the property owner at (address) have been advised by (name of home occupation applicant) of the request to the City for a Home Occupation Permit for the purpose of conducting (type of home occupation) and I have no objection to the home occupation permit being granted for the purpose reflected in this statement. Signature of neighboring property owner and date" ii. Statement from property owner. An applicant who is renting the property on which a home occupation permit is requested shall obtain a written statement from the owner of the property. The owner will state that he/she has no objection to the home occupation on the property. iii. Persons with demonstrated physical handicaps. Persons with physical handicaps may be permitted special consideration. The applicant may request a waiver of a portion or all of one or more of the requirements for a home occupation. iv. Granting of exception. It shall be the responsibility of the applicant to submit sufficient evidence to justify the granting of an exception to any of the requirements in Subsection B. Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 4 of 4 f. Conditions Applicable to Home Occupation Permits. i. Validation. A home occupation permit expires every December 31. ii. Renewal. Permits shall be renewed annually. iii. Inspection. The City Manager or his/her designee is authorized to periodically enter the premises to ensure full compliance with these requirements. iv. Termination. When a home occupation is found in noncompliance with the requirements outlined in Subsection B, the permit will be terminated immediately. v. Renewal of terminated permits. The procedure for renewal of a terminated permit shall be the same as required for the issuance of a new permit under this section. (Ord. No. 17-S-40 , § 1(Exh. A), 10-24-2017; Ord. No. 18-S-04 , § 1(Exh. A), 1-23-2018) Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 1 of 4 Sec. 21.8.4. Home Occupations. A. Purpose and Intent. 1. Protect residential areas from adverse impact of activities associated with home occupations. 2. Permit residents of the community a reasonable choice in the use of their homes as a place of livelihood and the production or supplementing of personal and family income. 3. Establish criteria and development standards for home occupations conducted in dwelling units. B. Home Occupations—Required Conditions - home occupations shall be permitted as an accessory use in all residential zoning districts provided that they comply with all restrictions herein. 1. The area set aside for home occupations shall not exceed twenty percent (20%) of the total floor area of such residence. Such use shall be incidental and secondary to the use of the premises for residential purposes, and shall not utilize floor area exceeding 30 percent of the combined enclosed gross floor area of dwelling unit and any accessory building(s). In no case shall the combined enclosed floor area utilized for a home occupation exceed 600 square feet. 2. No interior or exterior business sign shall be permitted. 3. No mechanical equipment shall be used except of a type that is similar in character to that normally used for purely domestic or household mechanical equipment as for hobby purposes in conjunction with the home occupation. 34. Retail sales shall be prohibited on the premises except for items that are produced entirely on the premises in conformance with this Code . 45. No more than one person other than the immediate family permanently residing on the premises shall be employed in the home occupation and at least one person permanently residing in the home must be involved in the business and shall obtain the Home Occupation Permit.. 56. No more than one home occupation shall be permitted within any single dwelling unit. 67. The home occupation shall not result in the off-street or on-street parking of more than two (2) vehicles at any one (1) time not owned by members of the occupant family, and nNot more than one business-related commercial vehicle shall be present at one time. 787. A home occupation shall be carried on wholly within the principal buildinbuilding or accessory building.g. No home occupation or any storage of goods, materials, or products connected with a home occupation shall be allowed in accessory buildings or garages, attached or detached, excluding paints and chemicals that may be used in the home occupation. 898. There shall be no exterior indication of the home occupation or variation from the residential character of the principal building. Performance of the occupation activity shall not be visible from the street 9109. There shall be no exterior storage of materials, equipment, or display to be used in conjunction with a home occupation. 10101. A home occupation shall produce no offensive noise, vibration, smoke, electrical interferences, dust, odors, or heat detectable beyond the property limits or beyond the walls of the dwelling unit. The judgment of the City's Code Enforcement Officer pertaining to a violation under this section shall be considered decisive and final unless formally appealed to the Planning and Zoning Commission within thirty (30) days after the Code Enforcement Officer's written determination. 11 112. All home occupations may be are subject to periodic inspections by the City. Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 2 of 4 13. Such uses must be located in the dwelling used by the person who has the home occupation as his or her private residence. 1214. Said incidental use shall never be permitted as a principal use but only as an accessory use. C. Uses allowed as home occupations. Subject to the provisions of this Section, home occupations may include the following uses: 1. Office facility of an accountant, architect, landscape architect, attorney, engineer, consultant, insurance agent, mental health professional, realtor, broker, or similar profession. 2. Author, artist, artisan, or sculptor. 3. Dressmaker, seamstress or tailor. 4. Music or dance teacher, or similar types of instruction, provided that instruction shall be limited to no more than five pupils at a time. 5. Individual tutoring. 6. Office facility of a minister, rabbi, priest or other cleric. 7. Home crafts, such as rug weaving, model making, etc. 8. Office facility of a salesman, sales or manufacturer's representative, provided that no retail or wholesale transactions or provision of services are personally and physically made on the premises except for items that are produced entirely on the premises in conformance with this Code. 9. Repair shop for small electrical appliances, cameras, watches and clocks, and other small items, provided that the items can be carried by one person without using special equipment, and provided that the items are not equipped with an internal combustion engine. 10. Food preparation establishments such as cake making, decorating or catering, provided that there is no on-premises consumption by customers, and provided that all aspects of the business comply with all state and local health regulations. 11. Family homes, in compliance with applicable state laws, which are incorporated herein by reference, with no more than six children or adults. 12. Barber shop or beauty salon or manicure studio,, or health spa, provided that no more than one customer is served on the premises at any one time. 13. Swimming lessons and water safety instruction, provided that such instruction involves no more than two pupils at any one time. 14. Activity involving primarily a computer. 15. Contractor, provided that there shall be no outside storage of materials related to the operation of the business and any interior storage shall count toward the maximum area allowed in subsection B. 1. 16. Pet grooming, provided that no overnight kenneling activity is taking place. D. Uses prohibited as home occupations. Home occupations shall not, in any event, be deemed to include the following uses: 1. Animal hospitals or clinics, commercial stables having more than two horses per acre or kennels. 2. Restaurants or on-premises food or beverage, including private clubs, consumption of any kind, except for limited food or meal consumption associated with the operation of a licensed registered family home or a bed and breakfast facility. Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 3 of 4 3. Automobile, boat or trailer paint or repair shop; small engine or motorcycle repair shop; welding shop; large household appliance repair shop; or other similar type of business. 4. On-premises retail or wholesale sales of any kind where multiple customers patronize the sales business on-site, except for items that are produced entirely on the premises in conformance with this Code, and except for garage sales in conformance with Chapter 50, Article VII of the City of Schertz Code of Ordinances (no more than two per calendar year and shall not be held within six months of each other). 5. Commercial clothing laundering or cleaning. 6. Mortuaries or funeral homes. 7. Trailer, vehicle, tool or equipment rentals. 8. Repair shops for any items having internal combustion engines. 9. Any use that would be defined by the building code as an assembly, factory or industrial, hazardous, institutional or mercantile occupancy. E. Home occupation uses not classified herein. Any use that is not either expressly allowed nor expressly prohibited by this division is considered prohibited, unless and until such use is classified by amendment to this chapter by the city council, subsequent to an affirmative recommendation by the planning commission. Any person or persons who has been aggrieved by an interpretation from the City Manager or his/her designee of the permitted and prohibited Home Occupation uses, may appeal the decision in accordance with Section 21.4.14 and will have the Planning and Zoning Commission make the final determination. F. Home Occupation Permit. 1. Purpose. To establish a method to allow the City to regulate and control nonresidential activities and maintain a record of the types and numbers of home occupations in the City. 2. Permit Required. Each resident within the City who has, or desires to establish an authorized home occupation, is required to have a home occupation permit. 3. Application for Home Occupation Permit. a. Applicant shall apply to the City Manager or his/her designee for a home occupation permit. b. The City Manager or his/her designee may issue the permit if the home occupation meets all the requirements established in Subsection Paragraph B. c. The decision of the City Manager or his/her designee may be appealed to the Planning and Zoning Commission in accordance with section 21.4.14. d. The Planning and Zoning Commission will be the final judgment on appeals which must be submitted to the Planning and Zoning Commission within thirty (30) days after disapproval by the City Manager or his/her designee. e. Supporting Documents. i. Signed statement. One type of supporting evidence that may be submitted to the Planning and Zoning Commission for their consideration of an appeal is a signed statement by each property owner up to 200 feet of the property on which the home occupation is to occur, stating that the property owner has no objection to the existence of the proposed home occupation. An example of such a statement is as follows: Created: 2022-09-12 11:25:12 [EST] (Supp. No. 6) Page 4 of 4 "I (name) the property owner at (address) have been advised by (name of home occupation applicant) of the request to the City for a Home Occupation Permit for the purpose of conducting (type of home occupation) and I have no objection to the home occupation permit being granted for the purpose reflected in this statement. Signature of neighboring property owner and date" ii. Statement from property owner. An applicant who is renting the property on which a home occupation permit is requested shall obtain a written statement from the owner of the property. The owner will state that he/she has no objection to the home occupation on the property. iii. Persons with demonstrated physical handicaps. Persons with physical handicaps may be permitted special consideration. The applicant may request a waiver of a portion or all of one or more of the requirements for a home occupation. iv. Granting of exception. It shall be the responsibility of the applicant to submit sufficient evidence to justify the granting of an exception to any of the requirements in Subsection Paragraph B. f. Conditions Applicable to Home Occupation Permits. i. Validation. A home occupation permit expires every December 31. ii. Renewal. Permits shall be renewed annually. iii. Inspection. The City Manager or his/her designee is authorized to periodically enter the premises to ensure full compliance with these requirements. iv. Termination. When a home occupation is found in noncompliance with the requirements outlined in Subsection Paragraph B, the permit will be terminated immediately. v. Renewal of terminated permits. The procedure for renewal of a terminated permit shall be the same as required for the issuance of a new permit under this section. (Ord. No. 17-S-40 , § 1(Exh. A), 10-24-2017; Ord. No. 18-S-04 , § 1(Exh. A), 1-23-2018) Ord. 23-S-15 Amendments to Article 8 of the UDC, Section 21.8.4 - Home Occupations Samuel Haas| SENIOR PLANNER •Home Occupations occur frequently in Schertz •Development Subcommittee discussions •8 other municipalities Home Occupation regulations were researched •At the May 24 th & June 28 th Planning & Zoning Commission meeting the commission directed staff to make adjustments. Background UDC 21.8.4 Existing vs Proposed Regulations Existing Proposed Added language permitting home occupations as an accessory use in all residential zoning districts provided they comply with all other restrictions The area set aside for home occupations shall not exceed twenty percent (20%) of the total floor area of such residence. Proposing home occupation not exceed 30% of combined floor area of main and accessory structures and cannot exceed 600 square feet Retail sales prohibited Retail sales permitted if item is produced on premise in conformance with Code. Added language clarifying home occupation business must have permanent resident of home involved. Added language stating only one home occupation business-related vehicle permitted Home occupation must be within principle structure Allowing for additional accessory structure use. Added language clarifying that no exterior storage or display may occur. Added language clarifying that home occupation is accessory use only. No permitted use list currently exist List of permitted home occupation uses. No prohibited use list currently exist List of prohibited home occupation uses. Added language clarifying unlisted uses considered prohibited until further amendments. Also, outlined appeal process. Proposed Permitted Uses •Office facility of an accountant, architect, landscape architect, attorney, engineer, consultant, insurance agent, mental health professional, realtor, broker, or similar profession. •Author, artist, artisan, or sculptor. •Dressmaker, seamstress or tailor. •Music or dance teacher, or similar types of instruction •Individual tutoring. •Office facility of a minister, rabbi, priest or other cleric. •Home crafts, such as rug weaving, model making, etc. •Office facility of a salesman, sales or manufacturer's representative •Repair shop for small electrical appliances, cameras, watches and clocks, and other small items •Food preparation establishments such as cake making, decorating or catering •Family homes •Barber shop or beauty salon or health spa •Swimming lessons and water safety instruction •Contractor •Pet grooming Proposed Prohibited Uses •Animal hospitals or clinics, commercial stables having more than two horses per acre or kennels. • Restaurants or on-premises food or beverage, including private clubs, consumption of any kind • Automobile, boat or trailer paint or repair shop; small engine or motorcycle repair shop; welding shop; large household appliance repair shop; or other similar type of business. •On-premises retail or wholesale sales of any kind where multiple customers patronize the sales business onsite •Commercial clothing laundering or cleaning. •Mortuaries or funeral homes. •Trailer, vehicle, tool or equipment rentals. •Repair shops for any items having internal combustion engines. •Any use that would be defined by the building code as an assembly, factory or industrial, hazardous, institutional or mercantile occupancy. Staff Recommendation •The amendments would provide added clarity and flexibility to Home Occupations. •Adjustments have been made with following two Planning & Zoning Commission meetings, with the commission recommending approval with a 7 -0 vote at the June 28 th, 2023, meeting . •City Council met on August 15, 2023 and voted to approve Ordinance 23 -S -15 with a 7 -0 vote. •Therefore, staff recommends approval of the amendments to the Unified Development Code (UDC) as proposed and discussed. COMMENTS & QUESTIONS Agenda No. 10.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Human Resources Subject: Resolution 23-R-84 - Authorizing expenditures with LK Jordan & Associates totaling no more than $65,000 for temporary staffing services during the 2022-2023 Fiscal Year. (S.Gonzalez/J.Kurz) BACKGROUND LK Jordan is a local temporary staffing agency that retains a diverse pool of staff including retired military, office administration, skilled trades and hospitality services. As a result of a formal solicitation process, the City has on-call contracts with LK Jordan & Associates and VIP Staffing for temporary staffing services. The contracts have an annual not-to-exceed amount of $49,999. Due to vacancies within multiple City departments, the City has spent approximately $40,000 with LK Jordan through August 18, 2023. Currently, Engineering is employing a temporary full-time administrative assistant; Planning & Community Development is employing a temporary full-time permit technician; and the City Secretary’s office is employing a temporary part-time administrative assistant/records coordinator. With approximately four weeks remaining in FY 22/23, staff anticipates spending more than $50,000 with LK Jordan. Therefore, staff is requesting Council authorization to spend up to $65,000 with LK Jordan in FY 22/23 to ensure appropriate staffing levels necessary to maintain standards of City business operations. Please note that staff expects a decrease in temp staff usage in FY 23/24, as two of the positions that are currently being filled with temporary staffing will be converted to new FTE and PTE positions (Engineering Admin. Assistant and City Secretary Part-Time Records Coordinator, respectively) with final approval of the FY 23/24 budget.  GOAL Ensure appropriate staffing levels necessary to maintain standards of City business operations, while seeking to fill permanent position vacancies. COMMUNITY BENEFIT Temporary staffing allows the City to maintain standards of business operations so there is minimal disruption in service to residents and customers. SUMMARY OF RECOMMENDED ACTION Approval of Resolution 23-R-84. FISCAL IMPACT Temporary staffing services are funded through salary savings in the department’s personnel line item. RECOMMENDATION Staff recommends approval of Resolution 23-R-84. Attachments Resolution 23-R-84  RESOLUTION NO. 23-R-84 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH LK JORDAN & ASSOCIATES TOTALING NO MORE THAN $65,000 FOR TEMPORARY STAFFING SERVICES DURING THE 2022-2023 FISCAL YEAR AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the “City”) requires temporary staffing services to ensure appropriate staffing levels necessary to maintain standards of City business operations while seeking to fill permanent position vacancies; and WHEREAS, the City has an on-call contract with LK Jordan & Associates to provide such services for the City; and WHEREAS, the City Council authorizes expenditures with LK Jordan & Associates for temporary staffing services in an amount not to exceed $65,000 for the 2022-2023 Fiscal Year. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1.The City Council hereby authorizes expenditures with LK Jordan & Associates for temporary staffing services in an amount not to exceed $65,000 for the 2022-2023 Fiscal Year. Section 2.The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3.All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4.This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5.If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6.It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7.This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this ________ day of _____________, 2023 CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (CITY SEAL) - 2 - Agenda No. 11.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Finance Subject:Ordinance 23-M-17 - Amending the City of Schertz Code of Ordinances and certain other Ordinances by amending and establishing fees for certain licenses, permits, and other services provided by the City of Schertz. Final Reading (S.Gonzalez/J.Walters) BACKGROUND City Departments collect a wide variety of fees for permits, services, fines and other charges that are all part of everyday operations of municipal government.  Since September 2008, the fees have been incorporated into a single fee schedule.  Ordinance 08-M-43 established the consolidated fee schedule and allows for the modification of existing fees to be done by resolution while new fees are established or added to the Fee Schedule by ordinance. The Fee Schedule ordinance provides a single document with all City fees that directly affect the users. The changes to the fees ensure the continued operation of public utilities, provides for essential services to the community and to adequately maintain the investment in existing infrastructure.  All changes to the fee schedule will have a 45-day period before the new fees take effect. This allows staff to update and advise citizens on the upcoming changes. The recommended effective date of these fee changes will be October 1, 2023, except the engineering fees which will be September 1, due to a change in State Law. Parks & Recreation  Proposing to remove the Holidazzle business parade entry fee which is currently $15. The fee was set to help offset staff time organizing the parade, however, currently there are very few entries and staff recommends the entry be free. If the parade grows large enough, the fee could be reconsidered at that time. Emergency Medical Services (EMS) Proposing to increase their mileage fee $3 per mile due to inflationary factors on parts and service as well as fuel.  It is also proposed to increase standby fees in the amount of $25 per hour for an Ambulance and $5 per hour for a gator. These fees have not been increased since their addition in 2013-14 but pay has continued to grow over that time.  EMT class fees are proposed to increase from $1,100.00 to $1,200.00. Schertz' classes are consistently booked up and the fee hasn't been updated since 2017-18. The per capital fee charged to serviced City's was updated via their individual contracts and will be reflected in the fee schedule as such. Fire Department Has expanded their fee schedule to include common fees based on other communities and on the Has expanded their fee schedule to include common fees based on other communities and on the services currently provided. Different types of license inspections will be broken out based on type and include various charges. This includes Daycare/Foster Care Centers at no charge, Adult Day Care increase to $200, Licensed Nursing Care increase to $200, Licensed Hospital Inspection increase to $250, Licensed Institutional Inspection increase to $250, and Licensed In-Home Facilities with no change in fee at $50. Fire suppression systems have been separated as well, based on type and set to different fees based on the complexity of the system inspection and review. New fees break out remodeling of existing systems, Kitchen Hood suppression Systems, Underground Fire line, Fixed Pipe Systems, Gaseous Suppression Systems, Standpipe systems, Spray Paint Booths, and Other Fire systems not named. Reinspecting fees will increase from $45 to $150. There is no fee for initial inspections, so the fee would be charged when violations have not been corrected at re-inspections. Plan review fees have been increased from $75 to $100 per hour and after hours review fees have been increased from $75 to $200. Smoke control system plan fees have increased $75 to $400. Fire Watch, where a crew and truck will stay and observe a potential fire hazard at the request of the property owner, will be listed on the fee scheduled at $150 (with Pumper Apparatus) and $75 (without Pumper Apparatus).  Inspections Division Proposes to add Technology Fees to permits in support of Cityview costs and to match other communities. This fee would be $25 for commercial construction (new or remodels/additions), $25 for new residential only, and $10 for all other permits. Staff also proposes to remove costs for additional licenses and registrations for General Contractors, Master Electricians, and Electrical Sign Contractors. Doing this will match all other license/registration trades in Schertz. Water and Sewer Water and Sewer Fees were reviewed by Wildan, a rate consultant who is also contracted by the City's primary water provider, Schertz Seguin Local Government Corporation (SSLGC), and the primary wastewater treatment provider, Cibolo Creek Municipal Authority (CCMA). Wildan provided Schertz a 5-year recommended rate plan based on current annual operational costs, projected growth of new accounts, debt service, and future infrastructure plans. Based on their model, the FY 2023-24 water rates would increase 2% and the sewer would increase 3%. Based on the city sewer average (5,200 gallons) and 10,000 gallons of water, this would be a $2.39 monthly utility bill increase. Engineering House Bill 3492 prohibits value-based fees for permitting public infrastructure construction and goes into effect on September 1, 2023.  Prior to this, Public Improvement Permit fees have been calculated as 1% of the cost of construction of the improvements.  It is proposed that, effective September 1, 2023, fees for Public Infrastructure Permits will now be based on a dollar amount per unit of the major categories of infrastructure.  Because of the short time frame available during which the updated fee structure needs to be in place, the resource required for the plan review and inspection services has been intentionally underestimated in an effort to avoid overcharging.  Staff will more closely evaluate costs encountered by the City to perform these services and will propose updated rates when available. **UPDATE FROM PREVIOUS READING** 1. The Inspection per linear foot on the Development Permit rework were incorrect. They have been adjusted higher to reflect the original numbers as intended. Staff believes this fee rework will lower the costs to developers compared to the previous fee calculation. 2. The City lists Cibolo Creek Municipal Authority (CCMA)'s connection fees on our schedule to provide a clear picture to customers what their final costs would be to build in Schertz. CCMA sets these fees and staff includes their most recent amounts on the schedule. CCMA has updated their connection fees and they are now properly shown in the Impact Fee section. GOAL To update the Adopted Fee Schedule for FY 2023-24. COMMUNITY BENEFIT Provide a single place for information on City fees. SUMMARY OF RECOMMENDED ACTION Staff recommends council approve the proposed changes to the fees schedule. FISCAL IMPACT The fee changes will all affect the General Fund but have a low overall fiscal impact due to the narrow scope of their estimated use but are intended as cost recovery of providing the described services. The average bill increase for EMS transports would increase $24 with the mileage change and the overall effect to covered cities would be $44,000 combined. On average, residential utility customers would see a $2.39 per month, or about a 2.5% increase under the recommended 5-year rate plan and fund the projected operational costs and help offset debt and impact fee requirements on upcoming projects. RECOMMENDATION Adopt Ordinance 23-M-17 and updated fees for FY 2023-24 Attachments Ordinance 23-M-17 Proposed FY 2023-24 Fee Schedule  5 Year Water & Sewer Rate Plan  WS Rate Plan Presentation  ORDINANCE NO. 23-M-17 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AMENDING THE CITY OF SCHERTZ CODE OF ORDINANCES AND CERTAIN OTHER ORDINANCES BY AMENDING AND ESTABLISHING FEES FOR CERTAIN LICENSES, PERMITS, AND OTHER SERVICES PROVIDED BY THE CITY OF SCHERTZ, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Schertz (the “City”) has established by ordinances and resolutions for fees for licenses, permits, and services provided by the City; and WHEREAS, the City Council has authorized a review and a consolidation of certain fees for licenses, permits, and services provided by the City; and WHEREAS, the Schedule of Fees attached as Exhibit A reflects revisions to certain fees, a restatement of certain fees not revised, and a consolidation of all such fees; and WHEREAS, due to the need for periodic modification of said fees and for the purposes of efficiency, the City Council desires to adopt future fee changes by resolution rather than by ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. All persons, firms, or corporations applying for licenses or permits or receiving other City services described on Exhibit A that require the payment of a fee incident to such application or service shall pay the fees as prescribed in the Fee Schedule attached hereto as Exhibit A and made a part of hereof. It shall be a violation of this Ordinance to conduct any activity or commence any use or receive any service for which payment of a fee described herein is required until such fee has been paid (if required to be paid in advance) or to fail to pay such fee when properly billed. Section 2. This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Schertz, Texas as to the fees set forth on Exhibit A effect on the effective date of this Ordinance, except where the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. Section 3. The City Council may, from time to time, by ordinance add to the fees set forth on Exhibit A, and the fees now or hereafter set forth on Exhibit A may be modified from time to time by resolution of the City Council. Section 4. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. Section 5. Subject to the last sentence of this Section, any person, firm, or corporation who violates, disobeys, omits, neglects, or refuses to comply with or who resists the enforcement of any of provisions of this Ordinance shall be fined not more than Five Hundred Dollars ($500.00) for each offense. Each day that a violation is permitted to exist shall constitute a separate offense. If any other ordinance, including the Code of Ordinances, establishes a different penalty for the failure to pay any fee on Exhibit A, the provisions of such other ordinance or the Code of Ordinances shall control with respect to such penalty. Section 6. All rights and remedies of the City are expressly saved as to any and all violations of the provisions of the Code of Ordinances in effect on the effective date of this Ordinance and modified by this Ordinance or any other ordinances in effect on the effective date of this Ordinance and modified by this Ordinance and requiring the payment of fees for licenses, permits, and other services provided by the City which have accrued on the effective date of this Ordinance; and any and all accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 7. This Ordinance shall be in full force and effect from and after its final passage and any publication required by law. Passed and approved on the first reading this _____ day of __________, 2023. PASSED, APPROVED and ADOPTED ON SECOND READING this ____day of __________, 2023. CITY OF SCHERTZ, TEXAS ____________________________________ Ralph Gutierrez, Mayor ATTEST: ___________________________________ Sheila Edmondson, City Secretary EXHIBIT A City of Schertz Schedule of Fees Effective October 1, 2023 City of Schertz Schedule of Fees Summary of Changes 2022-23 2023-24 City Events Holidazzle Business Parade Entry 15.00$ -$ EMS Response Services Mileage, per mile 22.00$ 25.00$ Other Services Ambulance Standby, per hour 125.00$ 150.00$ Gator Standby, per hour 95.00$ 100.00$ EMT Class 1,100.00$ 1,200.00$ Per Capita 16.10$ 17.07$ Fire Inspections & Permits License Inspections 50.00$ N/A Annual Daycare/Foster Care Centers -$ -$ Adult Daycare 50.00$ 200.00$ Licensed Nursing Care Center 50.00$ 200.00$ Licensed Hospital Inspection 50.00$ 250.00$ Licensed Institutional Inspection 50.00$ 250.00$ Licensed In-Home Facilities 50.00$ 50.00$ Base Fire Suppression Sprinkler System Installation (1-10 heads)100.00$ 200.00$ Fire Sprinkler System (11-200 heads)N/A 250.00$ Additional installation charge, per sprinkler heads (beyond 200)1.00$ 1.00$ Sprinkler System Modification (no heads involved)N/A 150.00$ False Alarm, per occurance (after 2 in an annual period)-$ 50.00$ Base Fire Alarms Installation (1-20 Devices)100.00$ 200.00$ Fire Alarms Installation (21-200 Devices)N/A 250.00$ Additional installation charge, per initiating or notification device (beyond 200)1.00$ 1.00$ Fire Alarm Remodel (Less than 10 Devices)N/A 75.00$ Fire Alarm Remodel (11-25 Devices)N/A 150.00$ Fire Alarm Remodel (26-100 Devices)N/A 225.00$ Fire Alarm Remodel (101-200 Devices)N/A 300.00$ Fire Alarm Remodel (201+ Devices)N/A 375.00$ Fire Alarm Panel Replacement (1-9 effected Devices)N/A 100.00$ Fire Alarm panel Replacement (10+ effected Devices)N/A 200.00$ Re-Inspection 45.00$ 150.00$ After hours fee, per hour per inspector 75.00$ 75.00$ (beyond the hours of 8:00 a.m. to 5:00 p.m.) Plan Review Fees, construction per hour, minimum 2 hours 75.00$ 100.00$ SFR After Hours Plan Review Rush (per hour, 2 hour minimum)75.00$ 200.00$ Smoke Control System Plan (for each review) (per system)75.00$ 400.00$ Kitchen Hood Suppression System N/A 400.00$ Emergency Responder Radio Coverage System N/A 500.00$ High Piled/Rack Storage System N/A 400.00$ Underground Fire Line (per line)N/A 250.00$ Fixed Pipe Systems (per system)N/A 150.00$ Gaseous Suppression Systems (per system)N/A 300.00$ Standpipe N/A 200.00$ 2 City of Schertz Schedule of Fees Summary of Changes 2022-23 2023-24 Additional Standpipes (beyond 1)N/A 150.00$ Above Ground Storage Tanks (all sizes) - commercial N/A 250.00$ Above Ground Storage Tanks (all sizes) - residential N/A 150.00$ Below Ground Storage Tanks (per tank) - commercial N/A 250.00$ Below Ground Storage Tanks (per tank) - residential N/A 150.00$ Spray Paint Booth (per booth)N/A 300.00$ Access Control Systems (per system)N/A 150.00$ Limited Access Security Gates and Perimeter Fencing (per system)N/A 185.00$ Solar N/A 250.00$ Other Fire Systems N/A 100.00$ Fireworks display permit 250.00$ 450.00$ Tents and Membranes (per event)50.00$ 75.00$ Tents and Membranes (annually)N/A 400.00$ Short Term Rental Annual Inspection N/A 125.00$ Fire Watch Fee, cost based on weighted salary of disptached employee (per hour) - minimum 2 hours ACTUAL 75.00$ Fire Watch with Pumper Apparatus (per hour) - MInimum 2 hours N/A 150.00$ Inspections Technology Fees Commercial Construction (new, additions, remodels)N/A $25.00 New Residential Construction N/A $25.00 All other permits N/A $10.00 Licenses/Registrations: General Contractor (Initial) General Contractor (Initial and Renewal) Master Electrician (Initial) State of Texas Issued 100.00$ $0 Electrical Sign Contractor (Initial) State of Texas Issued 50.00$ $0 Electric Sign Journeyman Electrician (Annually) State of Texas Issued 40.00$ $0 50.00$ $0 Sewer Residential Rates (Single Family) Base Rate-per month 15.01 15.46 Per 1,000 gal Charge, Per Month Per 1,000 gal charge Total- 12,000 gallons or less 4.94 5.09 greater than 12,000 gallons 11.33 11.67 Business and Multi-family Dwelling Units: Base Rate per month 18.88 19.45 The base rate shall be assessed in terms of connection equivalents which shall be as follows: the customer's previous 12 month water consumption as determined at the annual re-rating in February divided by 365, with the results of such division then divided by 245 gallons. The figure arrived at by the second division shall be the customer's "connection equivalent". Each business shall be assessed a base rate. 3 City of Schertz Schedule of Fees Summary of Changes 2022-23 2023-24 Per 1,000 gal Charge, Per Month Line Maintenance-Commercial/Industrial users plus Franchise fee User Charge-based on 100% of water consumed Per 1,000 gal charge Total- 12,000 gallons or less 5.06 5.21 greater than 12,000 gallons 11.33 11.67 YMCA Per 1,000 gal Charge, Per Month 3.33 3.43 Water Rates Residential & Small Commercial Base Monthly Fee, based on meter size 5/8 IN 25.84$ 26.36$ 3/4 IN 38.73$ 39.50$ 1.0 IN 64.56$ 65.85$ 1 1/2 IN 129.14$ 131.72$ 2 IN COMPOUND 206.62$ 210.75$ 2IN TURBINE 258.26$ 263.43$ 3 IN COMPOUND 413.23$ 421.49$ 3 IN TURBINE 619.85$ 632.25$ 4 IN COMPOUND 645.68$ 658.59$ 4 IN TURBINE 1,084.73$ 1,106.42$ 6 IN COMPOUND 1,291.35$ 1,317.18$ 6 IN TURBINE 2,376.08$ 2,423.60$ 8 IN COMPOUND 2,087.13$ 2,128.87$ 8 IN TURBINE 4,174.25$ 4,257.74$ 10 IN COMPOUND 3,000.24$ 3,060.24$ 10 IN TURBINE 6,522.25$ 6,652.70$ 12 IN TURBINE 8,609.39$ 8,781.58$ Usage Fee, rate per 1,000 gallons 0 - 6,000 3.19$ 3.25$ 6,001 - 12,000 3.57$ 3.64$ 12,001 - 18,000 4.18$ 4.26$ 18, 001 -30,000 5.10$ 5.20$ 30,001 and Above 6.48$ 6.61$ 4 City of Schertz Schedule of Fees Summary of Changes 2022-23 2023-24 Large Commercial Base Monthly Fee, based on meter size 5/8 IN 25.84$ 26.36$ 3/4 IN 38.73$ 39.50$ 1.0 IN 64.56$ 65.85$ 1 1/2 IN 129.14$ 131.72$ 2 IN COMPOUND 206.62$ 210.75$ 2IN TURBINE 258.26$ 263.43$ 3 IN COMPOUND 413.23$ 421.49$ 3 IN TURBINE 619.85$ 632.25$ 4 IN COMPOUND 645.68$ 658.59$ 4 IN TURBINE 1,084.73$ 1,106.42$ 6 IN COMPOUND 1,291.35$ 1,317.18$ 6 IN TURBINE 2,376.08$ 2,423.60$ 8 IN COMPOUND 2,087.13$ 2,128.87$ 8 IN TURBINE 4,174.25$ 4,257.74$ 10 IN COMPOUND 3,000.24$ 3,060.24$ 10 IN TURBINE 6,522.25$ 6,652.70$ 12 IN TURBINE 8,609.39$ 8,781.58$ Usage Fee, rate per 1,000 gallons 0 - 18,000 3.19$ 3.25$ 18,001 - 36,000 3.57$ 3.64$ 36,001 - 54,000 4.18$ 4.26$ 54,001 - 90,000 5.10$ 5.20$ 90,001 and Above 6.48$ 6.61$ Fire Hydrant Meter Base Monthly Fee 122.72$ 125.17$ Usage Fee, per 1,000 galls 9.43$ 9.62$ Cibolo Wholesale Water Rate 3.27$ 3.34$ 5 City of Schertz Schedule of Fees Summary of Changes 2022-23 2023-24 Engineering Development Permit % of total valuation of public infrastructure improvements 1%N/A Construction Plan Review Base Fee N/A 1,065.00$ Water, per 100 linear foot of main N/A 8.52$ Wastewater, per 100 linear foot of main N/A 12.78$ Street and Drainage, per 100 linear foot of street N/A 8.52$ Drainage, per 100 linear feet of street + 100 linear feet of off-street facility N/A 12.78$ OR Actual Cost of third party plan review N/A Actual Construction Inspection Base Fee N/A 3,386.40$ Water, per 100 linear foot of main N/A 67.73$ Wastewater, per 100 linear foot of main N/A 84.66$ Street and Drainage, per 100 linear foot of street N/A 67.73$ Drainage, per 100 linear feet of street + 100 linear feet of off-street facility N/A 84.66$ OR Actual Cost of third party inspection N/A Actual Cibolo Creek Municipal Authority (CCMA) South Basin Impact Fee Per LUE:1,800.00$ 2,200.00$ North Basin Impact Fee Per LUE:1,800.00$ 2,300.00$ 6 City of Schertz Schedule of Fees City Secretary 2022-23 2023-24 Candidate Filing Fee 25.00$ 25.00$ Licenses Package Store Permit 250.00$ 250.00$ Wine and Malt Beverage Retailer's Permit - Bexar County 500.00$ 500.00$ Wine and Malt Beverage Retailer's Permit - Bexar County Renewal 375.00$ 375.00$ Wine and Malt Beverage Retailer's Permit - All Other Counties 87.50$ 87.50$ Wine and Malt Beverage Retailer's Off Premises Permit 30.00$ 30.00$ (Malt Beverage) Retail Dealer's On-Premise License - Bexar County 500.00$ 500.00$ (Malt Beverage) Retail Dealer's On-Premise License - Bexar County Renewal 375.00$ 375.00$ (Malt Beverage) Retail Dealer's On-Premise License - All Other Counties 75.00$ 75.00$ Wine-Only Package Store Permit 37.50$ 37.50$ Mixed Beverage Permit 375.00$ 375.00$ Wholesaler's Permit 937.50$ 937.50$ Branch's Distributor's License 37.50$ 37.50$ (Malt Beverage) Retail Dealer's Off-Premise License 30.00$ 30.00$ Local Distributor's Permit 50.00$ 50.00$ Winery Permit 37.50$ 37.50$ 7 City of Schertz Schedule of Fees All Departments 2022-23 2023-24 Records Requests Standard paper copy, per page 0.10$ 0.10$ (front and back is 2 pages) Nonstandard-size copy: Oversize paper copy (11” X 17”)0.50$ 0.50$ Specialty paper (Mylar, blueprint, blue line, map, photographic) Actual Actual Certified Copy- Each Certification 5.00$ 5.00$ Diskette 1.00$ 1.00$ Magnetic tape - actual cost Actual Actual Data cartridge -actual cost Actual Actual Tape cartridge - actual cost Actual Actual Rewritable CD (CD-RW)1.00$ 1.00$ Non-rewritable CD (CD-R)1.00$ 1.00$ Digital video disc (DVD)3.00$ 3.00$ JAZ drive - actual cost Actual Actual Other electronic media - actual cost Actual Actual Miscellaneous supplies - actual cost Actual Actual Postage and shipping charge actual cost Actual Actual Photographs - actual cost Actual Actual Maps - actual cost Actual Actual Labor charge: For locating, compiling, and 15.00$ 15.00$ reproducing, per hour (if documents are NOT located in the immediate area and over 50 pages) Overhead charge - % of labor charge 20%20% Remote document retrieval charge Actual Actual No Sales Tax shall be applied to copies of public information. Notary Fees Acknowledgement, Certified Copies, Jurat's, Oaths and Affirmation 6.00$ 6.00$ Protests- Per Document 5.00$ 5.00$ Convenience Fees Credit Card Payment Over Phone 1.00$ 1.00$ Return Check Fee 25.00$ 25.00$ 8 City of Schertz Schedule of Fees 2022-23 2023-24 Non-Resident user fee- Library Card 15.00$ 15.00$ Meeting Room Fee- Non-Schertz residents, 4 hours 50.00$ 50.00$ Meeting Room Fee- After hour fee, per hour 25.00$ 25.00$ Meeting Room Cleaning Fee (Spot Cleaning)50.00$ 50.00$ Meeting Room Cleaning Fee (Whole Room)Actual Actual Additional Fee for After Hours Cleaning, per hour 25.00$ 25.00$ Inter-Library Loans Materials (ILL Materials) Lost or damaged ILL items - Cost of item as billed by the lending library (may include additional fines or fees assessed by the lending library) Actual Actual Inter-Library Loan items per day (3 day grace period)1.00$ 1.00$ Max overdue amount per ILL item 5.00$ 5.00$ Return Postage Fee--for ILL items never picked up by customer after arrival 3.00$ 3.00$ Overdue Fines (3 day grace period) All Items per day (except ILL items)0.25$ 0.25$ Max amount that can be charged 1.00$ 1.00$ Replacement Library Card 1.00$ 1.00$ Copier, per standard page (2-sided copies are the same as 2 pages; oversized copies are the same as 2 pages) Black and White 0.15$ 0.15$ Color 0.50$ 0.50$ Printing, per standard page (2-sided copies are the same as 2 pages; oversized copies are the same as 2 pages) Black and White 0.15$ 0.15$ Color 0.50$ 0.50$ Outgoing Fax, 1st page 1.00$ 1.00$ Per each succeeding page 0.25$ 0.25$ Lost & Damaged Materials - Cost of item plus a processing fee 5.00$ 5.00$ Damaged DVD Case or Video Case 1.00$ 1.00$ Damaged or Missing Barcode 1.00$ 1.00$ Damaged or Missing RFID Tag 1.00$ 1.00$ Damaged or Missing DVD/Video Cover 3.00$ 3.00$ (if replaceable) plus processing fee Toddler Tote Bag 2.50$ 2.50$ Juvenile Audiobook Bag 5.00$ 5.00$ Materials Recovery Fee 10.00$ 10.00$ (per account sent to collections) Library Note: If an item is lost and paid for, any overdue fines assessed against the item are waived. If part of an item is lost, the item as a whole is considered lost and the full cost of the item is charged to the patron. Again, any overdue fines assessed against the item are waived if the item is paid for. Refunds for items that were paid for and subsequently found and returned to the library are available for up to 60 days after payment and require the original receipt. Processing fees are non-refundable. No refunds will be given after 60 days. 9 City of Schertz Schedule of Fees Schertz Magazine 2022-23 2023-24 Display Ads: Eighth Page for 6 mo., per month 325.00$ 325.00$ Eighth Page for 12 mo., per month 300.00$ 300.00$ Quarter Page for 6 mo., per month 600.00$ 600.00$ Quarter Page for 12 mo., per month 450.00$ 450.00$ Half Page for 6 mo., per month 1,100.00$ 1,100.00$ Half Page for 12 mo., per month 775.00$ 775.00$ Full Page for 6 mo., per month 1,650.00$ 1,650.00$ Full Page for 12 mo., per month 1,325.00$ 1,325.00$ Special placement fee 100.00$ 100.00$ Artwork ownership fee 95.00$ 95.00$ Premium Placement: Back Cover for 6 mo., per month 2,000.00$ 2,000.00$ Back Cover for 12 mo., per month 1,650.00$ 1,650.00$ Churches, governmental entities, 501 (c) 3 and civic groups who provide a service to the residents of Schertz will receive a 25% discount on the above facility rental rates. 10 City of Schertz Schedule of Fees Event Facilities 2022-23 2023-24 Vendor/Ancillary Fees Kitchen Fee, per person Kitchen/F&B Fee, Ballroom 300.00$ 300.00$ Kitchen/F&B Fee, Bluebonnet Room 100.00$ 100.00$ Early Open Fee (one hour only)200.00$ 200.00$ Late Fee 200.00$ 200.00$ Ice, one bin (80lbs)15.00$ 15.00$ Ice, unlimited 25.00$ 25.00$ Beverage Service (for 50 people)50.00$ 50.00$ Beverage Linen per table 6.00$ 6.00$ Cancellation Fee 50.00$ 50.00$ Portable Bar (includes 5 cocktail tables)200.00$ 200.00$ Cocktail Tables (up to 5)50.00$ 50.00$ Uplighting, per light 15.00$ 15.00$ Uplighting package, 10 lights 100.00$ 100.00$ Pipe for Back Drop 25.00$ 25.00$ Drape per linear ft.2.00$ 2.00$ Cleaning Fee 150.00$ 150.00$ Beverage Tub 75.00$ 75.00$ Private Suite 150.00$ 150.00$ Discount/Special Rates H.O.A. Meeting Fee 100.00$ 100.00$ Funeral Reception Only in Bluebonnet Hall/Community Centers 3 hr maximum 100.00$ 100.00$ Gym Use Fee (Community Center/per hour)25.00$ 25.00$ Facility Security Security Coordination Fee 15.00$ 15.00$ Regular- per officer, per hour (4 hour minimum)40.00$ 50.00$ Holiday- per officer, per hour (4 hour minimum)50.00$ 75.00$ Civic Center - Grand Ballroom- (7,198 sq. ft) Regular Rentals (room only) Sunday, Full day 925.00$ 925.00$ Monday - Thursday, Full day 600.00$ 600.00$ Monday - Thursday, Half day 375.00$ 375.00$ Friday, Full Day (half day not available)925.00$ 925.00$ Saturday, Full day (half day not available)1,975.00$ 1,975.00$ Small Stage 200.00$ 200.00$ Dance Floor 200.00$ 200.00$ Damage/Cancellation Deposit 500.00$ 500.00$ Audio/Visual Services (upgraded)175.00$ 175.00$ Additional time, per hour 50.00$ 50.00$ Audio/Visual Panel Access (for 2 screens/projectors)100.00$ 100.00$ All comp'd requests will require approval from City Manager Non-Profits 25% discount - rent only Day before setup - 50% of regular room rate (only in ballroom or entire Civic Center) Multiple Day Renters 25% discount (Must rent two or more consecutive days) Frequent Renters 25% discount (Must rent at least 12 times calendar year) 11 City of Schertz Schedule of Fees Event Facilities 2022-23 2023-24 Banquet Package - includes hall and kitchen rental, easel, tables/chairs, dance floor, AV panel access, ice, private suite, portable bar, cocktail tables, uplighting package, beverage tub: Friday/Sunday, Full Day (half day not available)2,025.00$ 2,025.00$ Saturday, Full day (half day not available)3,000.00$ 3,000.00$ Civic Center Cut-Off Hall (Larger portion of Ballroom - (4,172 sq ft) Regular Rentals Sunday, Full day 700.00$ 700.00$ Monday - Thursday, Full day 425.00$ 425.00$ Monday - Thursday, Half day 250.00$ 250.00$ Friday, Full Day (half day not available)700.00$ 700.00$ Saturday, Full day (half day not available)1,550.00$ 1,550.00$ Small Stage - move to only one stage 200.00$ 200.00$ Dance Floor 200.00$ 200.00$ Audiovisual Services (upgraded)175.00$ 175.00$ Additional time, per hour 50.00$ 50.00$ Audio/Visual Panel Access (for 2 screens/projectors)100.00$ 100.00$ Damage/Cancellation Deposit 500.00$ 500.00$ Banquet Package - includes hall and kitchen rental, easel, tables/chairs, dance floor, AV panel access, ice, private suite, portable bar, cocktail tables, uplighting package, beverage tub: Friday/Sunday, Full day (half day not available)1,725.00$ 1,725.00$ Saturday, Full day (half day not available)2,575.00$ 2,575.00$ Civic Center Conference Hall (Smaller portion of Ballroom - (3,026 sq ft) Regular Rentals Friday/Sunday, Full day 400.00$ 400.00$ Monday - Thursday, Full day 250.00$ 250.00$ Monday - Thursday, Half day 175.00$ 175.00$ Audio/Visual Panel Access (for 2 screens/projectors)100.00$ 100.00$ Damage/Cancellation Deposit 200.00$ 200.00$ Civic Center - Bluebonnet Hall- (2,500 sq ft) Regular Rentals Friday/Sunday, Full day 450.00$ 450.00$ Friday/Sunday, Half day 225.00$ 225.00$ Monday - Thursday, Full day 275.00$ 275.00$ Monday - Thursday, Half day 150.00$ 150.00$ Saturday, Full day (half day not available)775.00$ 775.00$ Audio/Visual Panel Access (for 2 screens/projectors)100.00$ 100.00$ Damage/Cancellation Deposit 200.00$ 200.00$ Banquet Package - includes hall rental, kitchen, tables/chairs, AV panel access, ice, uplights, portable bar: Friday/Sunday, Full day 925.00$ 925.00$ Friday/Sunday, Half day 700.00$ 700.00$ Saturday, Full day (half day not available)1,250.00$ 1,250.00$ Community Center North- 3501 Morning Dr- (2,006 sq ft) Sunday - Thursday per hour, 2 hour minimum 25.00$ 25.00$ Friday - Saturday per hour, 4 hour minimum 50.00$ 50.00$ Daily Maximum (up to 12 hours)375.00$ 375.00$ 12 City of Schertz Schedule of Fees Event Facilities 2022-23 2023-24 Damage/Cancellation Deposit 200.00$ 200.00$ Community Center Central (2,940 sq ft) Sunday - Thursday per hour, 2 hour minimum 50.00$ 50.00$ Friday - Saturday per hour, 4 hour minimum 75.00$ 75.00$ Daily Maximum (up to 12 hours)475.00$ 475.00$ Projector/Screen/Microphone 50.00$ 50.00$ Damage/Cancellation Deposit 200.00$ 200.00$ Churches, governmental entities, 501 (c) 3 and civic groups who provide a service to the residents of Schertz will receive a 25% discount on the above facility rental rates. 13 City of Schertz Schedule of Fees Event Fee 2022-23 2023-24 Daddy Daughter/Mother Son Dances Adult 18.00$ 18.00$ Child (17 and under)12.00$ 12.00$ Kick Cancer 1k/5k 1K Kids Run 20.00$ 20.00$ 5K Timed Run/Walk 35.00$ 35.00$ Signs of Love 20.00$ 20.00$ Movin on Main Vendor Fee 100.00$ 100.00$ Non-Profit Vendor Fee 50.00$ 50.00$ Jubilee Food Vendor 300.00$ 300.00$ Carnival 6,000.00$ 6,000.00$ Craft Vendor 50.00$ 50.00$ Business Parade Entry 50.00$ 50.00$ Kickball Individual 25.00$ 25.00$ Late Fee Per Individual 10.00$ 10.00$ Cornhole League Individual 25.00$ 25.00$ Late Fee Per Individual 10.00$ 10.00$ Softball League Individual 25.00$ 25.00$ Late Fee Per Individual 10.00$ 10.00$ 50.00$ 50.00$ 50.00$ 50.00$ Business Parade Entry 15.00$ -$ Breakfast with Santa 10.00$ 10.00$ New Years Eve Masquerade Food Vendor 50.00$ 50.00$ Craft Vendor Holidazzle Food Vendor 14 City of Schertz Schedule of Fees Event Fee 2022-23 2023-24 Wild Adaptations Per Individual 10.00$ 10.00$ Parent And Me Per couple 7.00$ 7.00$ Crafty Tweens Per Individual 10.00$ 10.00$ Archery Camp Per Individual 50.00$ 50.00$ Battle of the Bots Camp (iCode) Per Individual 200.00$ 200.00$ Roblox Editor Camp (iCode) Per Individual 200.00$ 200.00$ Lacrosse Camp (Skyhawks) Per Individual 169.00$ 169.00$ STEM & Play (Skyhawks) Per Individual 185.00$ 185.00$ 15 City of Schertz Schedule of Fees Parks and Recreation 2022-23 2023-24 Small Pavilion (Resident) Weekday Full Day (Mon-Thur) 42.50$ 42.50$ Weekend Half Day (Fri-Sun) 55.00$ 55.00$ Weekend Full Day (Fri-Sun) 85.00$ 85.00$ Small Pavilion (Non-Resident) Weekday Full Day (Mon-Thur) 67.50$ 67.50$ Weekend Half Day (Fri-Sun) 90.00$ 90.00$ Weekend Full Day (Fri-Sun) 135.00$ 135.00$ Large Pavilion (Resident) Weekday without facilities (Mon-Thur) 50.00$ 50.00$ Weekday with facilities (Mon-Thur) 100.00$ 100.00$ Weekend without facilities (Fri-Sun) 100.00$ 100.00$ Weekend with facilities (Fri-Sun) 200.00$ 200.00$   Large Pavilion (Non-Resident) Weekday without facilities (Mon-Thur) 75.00$ 75.00$ Weekday with facilities (Mon-Thur) 150.00$ 150.00$ Weekend without facilities (Fri-Sun) 150.00$ 150.00$ Weekend with facilities (Fri-Sun) 300.00$ 300.00$ Group Picnic Areas (Resident) Weekday Full Day (Mon-Thur) $15.00 15.00$ Weekend Half Day (Fri-Sun) $20.00 20.00$ Weekend Full Day (Fri-Sun) $30.00 30.00$ Group Picnic Areas (Non-Resident) Weekday Full Day (Mon-Thur) $22.50 22.50$ Weekend Half Day (Fri-Sun) $35.00 35.00$ Weekend Full Day (Fri-Sun) $45.00 45.00$ Spike ball Spike ball nets with balls 15.00$ 15.00$   Basketball Set of Half Dozen Basketballs 15.00$ 15.00$   Pickleball Pickleball Net (Paddles and Balls are Included)40.00$ 40.00$ Veteran's Memorial Plaza Pavers Per Paver 75.00$ 75.00$ Senior Center Membership Per Person 36.00$ 36.00$ Per Couple 65.00$ 65.00$ 16 City of Schertz Schedule of Fees Parks and Recreation 2022-23 2023-24 Pools Daily Rates Per swimmer per entry 2.00$ 2.00$ Daily pass 3.00$ 3.00$ Admission is free for children under the age of 2 years. Float & Fireworks 3.00$ 3.00$ Paws in the Pool 3.00$ 3.00$ Watermelon Day 3.00$ 3.00$ Season Rates-Maximum per season pass is six (6) members Schertz Residents Individual rate 40.00$ 40.00$ 2 member rate 50.00$ 50.00$ 3 member rate 60.00$ 60.00$ 4 member rate 70.00$ 70.00$ 5 member rate 80.00$ 80.00$ 6 member rate 90.00$ 90.00$ Non-Schertz Residents Individual rate 70.00$ 70.00$ 2 member rate 80.00$ 80.00$ 3 member rate 90.00$ 90.00$ 4 member rate 100.00$ 100.00$ 5 member rate 110.00$ 110.00$ 6 member rate 120.00$ 120.00$ Regular Preschool/Child Care Center Teacher/Child Care Attendant and 5 students per pass. In City 80.00$ 80.00$ Out of City 120.00$ 120.00$ Swimming lessons rate Schertz Residents - per child **** Non- Residents - per child **** Pool Reservations Schertz Residents 1 to 50 People **** 51 to 100 People **** 101 to 150 People **** 151 to 200 People **** 201 to 250 People **** 251 to 293 People **** Non-Residents 1 to 50 People **** 51 to 100 People **** 101 to 150 People **** 151 to 200 People **** 201 to 250 People **** 251 to 293 People **** **THESE RATES NOW SET BY CONTRACTOR** 17 City of Schertz Schedule of Fees Parks and Recreation 2022-23 2023-24 Northcliffe Pool Schertz Residents 1 to 50 People (2 hours maximum)**** 50 to 100 People (2 hours maximum)**** Non-Residents 1 to 50 People (2 hours maximum)**** 50 to 100 People (2 hours maximum)**** **THESE RATES NOW SET BY CONTRACTOR** 18 City of Schertz Schedule of Fees Animal Services 2022-23 2023-24 Animal Adoption Dog 60.00$ 60.00$ Cat 35.00$ 35.00$ Adoption pricing may be discounted for adoption events or during special promotions Permits - A permit shall be issue after payment of application fee: Kennel authorized to house 10 or less dogs or cats 75.00$ 75.00$ Kennel authorized to house more than 10 but less than 50 150.00$ 150.00$ Kennel authorized to house 50 or more 200.00$ 200.00$ Pet Shop 100.00$ 100.00$ Grooming Shop 30.00$ 30.00$ Commercial Riding Stable 10 or less 75.00$ 75.00$ Commercial Riding Stable 11-50 150.00$ 150.00$ Commercial Riding Stable 51 or more 200.00$ 200.00$ Annual Crescent Bend Riding Permit, per horse 100.00$ 100.00$ Auction 100.00$ 100.00$ Zoological Park 200.00$ 200.00$ Animal Exhibition/Circus/Petting Zoo 100.00$ 100.00$ Guard Dog Training Center 200.00$ 200.00$ Obedience Training Center 50.00$ 50.00$ Commercial Establishment Using a Guard Dog 75.00$ 75.00$ Commercial Annual Sellers Permit 150.00$ 150.00$ Dangerous Dog Permit 200.00$ 200.00$ Temporary Permit* - not to exceed 7 days 15.00$ 15.00$ *Good for Crescent Bend Riding (per horse), Animal Exhibition/Circus/Petting Zoo, and Auction Permits Temporary Animal Sales Permit (Pet Expos), not to exceed 3 days 30.00$ 30.00$ Impoundment Fee: An impoundment fee must be paid for each captured animal Dog/Cat Impoundment Within a 1 year period 1st Offense Neutered 30.00$ 30.00$ Un-neutered 45.00$ 45.00$ 2nd Offense Neutered 50.00$ 50.00$ Un-neutered 70.00$ 70.00$ 3rd Offense Neutered 100.00$ 100.00$ Un-neutered 120.00$ 120.00$ 4th Offense Neutered 150.00$ 150.00$ Un-neutered 170.00$ 170.00$ Each Additional Offense Base- Neutered 150.00$ 150.00$ Base- Un-neutered 170.00$ 170.00$ Per Additional Offense 50.00$ 50.00$ Fowl or other small animal 30.00$ 30.00$ Livestock 75.00$ 75.00$ Zoological/Circus animal 200.00$ 200.00$ 19 City of Schertz Schedule of Fees Animal Services 2022-23 2023-24 Boarding Fee: A boarding fee must be paid for each animal Dog/Cat, per day 15.00$ 15.00$ Fowl or other small animal, per day 10.00$ 10.00$ Reptile, per day 30.00$ 30.00$ Livestock, per day 50.00$ 50.00$ Zoological/Circus animal, per day 200.00$ 200.00$ Surrender Fee: Charge per animal with proof of Schertz residency Fowl/Reptile/Small Animal 10.00$ 10.00$ Dog/Cat neutered/spayed /current rabies cert./heartworm negative 35.00$ 35.00$ Dog/Cat all other surrenders 65.00$ 65.00$ Small Livestock 50.00$ 50.00$ Large Livestock 100.00$ 100.00$ Zoological or Circus 200.00$ 200.00$ Litter Fee (3 or more animals under 2 months old)75.00$ 75.00$ Quarantine Fee: Dog/Cat 50.00$ 50.00$ Plus Daily Charge per animal for boarding 15.00$ 15.00$ Micro Chipping 15.00$ 15.00$ Trap Rental Fee: Trap Deposit, refundable when trap is returned 75.00$ 75.00$ Trap Rental Fee, per day 5.00$ 5.00$ 20 City of Schertz Schedule of Fees Neighborhood Service 2022-23 2023-24 Health and Sanitation Division Food Establishment Fees: Non-Profit Organizations (regardless of number of employees)100.00$ 100.00$ 1-3 Employees 150.00$ 150.00$ 4-6 Employees 285.00$ 285.00$ 7-10 Employees 540.00$ 540.00$ 11-20 Employees 575.00$ 575.00$ 21+ Employees 725.00$ 725.00$ Temporary Food and/or Beverage Establishment 50.00$ 50.00$ Mobile Vendors 100.00$ 100.00$ Mobile Vendors, registration (existing permit from another government agency)25.00$ 25.00$ Public and HOA Swimming Pool License 110.00$ 110.00$ Foster Care 50.00$ 50.00$ Re-inspection fees 75.00$ 75.00$ Nuisance Abatement Administrative Fee First abatement $100.00 100.00$ Second abatement $200.00 200.00$ Third and subsequent abatements $500.00 500.00$ Sanitation Inspection Fees - Outside of City Hourly Charge, one hour minimum 50.00$ 50.00$ Mileage over 15 miles, per mile 5.00$ 5.00$ Administrative Fee 15%15% 21 City of Schertz Schedule of Fees Police Department 2022-23 2023-24 Alarm Permit Fees Residential - Annually 10.00$ 10.00$ Tier 1 Commercial 25.00$ 25.00$ Tier 2 Commercial site alarm system required 50.00$ 50.00$ under local, state or national code Alarm Service Fees: Other than Burglar Alarms 4TH False Alarm within 12 Mo. Period 100.00$ 100.00$ 5TH False Alarm within 12 Mo. Period 150.00$ 150.00$ 6TH False Alarm within 12 Mo. Period 200.00$ 200.00$ 7TH False Alarm within 12 Mo. Period 250.00$ 250.00$ 8TH False Alarm within 12 Mo. Period 500.00$ 500.00$ Others After 8TH within 12 Mo. Period 500.00$ 500.00$ Burglar Alarm Service Fees: 4TH False Alarm within 12 Mo. Period 50.00$ 50.00$ 5TH False Alarm within 12 Mo. Period 50.00$ 50.00$ 6TH False Alarm within 12 Mo. Period 75.00$ 75.00$ 7TH False Alarm within 12 Mo. Period 75.00$ 75.00$ 8TH False Alarm within 12 Mo. Period 100.00$ 100.00$ Others After 8TH within 12 Mo. Period 100.00$ 100.00$ Miscellaneous Fees Accident Reports, each 6.00$ 6.00$ Fingerprints, per set 10.00$ 10.00$ Solicitor/Peddler Permit 50.00$ 50.00$ Background Check Fee 10.00$ 10.00$ BODY CAM VIDEO ($1.00 per minute +$10.00)10.00$ 10.00$ 22 City of Schertz Schedule of Fees Fire Department and Haz-Mat Fees 2022-23 2023-24 Licenses & Permits Certificate of Occupancy - Inspections (CO)50.00$ 50.00$ License Inspections 50.00$ N/A Annual Daycare/Foster Care Centers -$ -$ Adult Daycare 50.00$ 200.00$ Licensed Nursing Care Center 50.00$ 200.00$ Licensed Hospital Inspection 50.00$ 250.00$ Licensed Institutional Inspection 50.00$ 250.00$ Licensed In-Home Facilities 50.00$ 50.00$ Emergency Responder Radio Coverage System N/A 500.00$ High Piled/Rack Storage System N/A 400.00$ Above Ground Storage Tanks (all sizes) - commercial N/A 250.00$ Above Ground Storage Tanks (all sizes) - residential N/A 150.00$ Below Ground Storage Tanks (per tank) - commercial N/A 250.00$ Below Ground Storage Tanks (per tank) - residential N/A 150.00$ Access Control Systems (per system)N/A 150.00$ Limited Access Security Gates and Perimeter Fencing (per system)N/A 185.00$ Solar N/A 250.00$ Open or Control Burn - Commercial 150.00$ 150.00$ Open or Control Burn - Non-commercial 25.00$ 25.00$ Fireworks display permit 250.00$ 450.00$ Tents and Membranes (per event)50.00$ 75.00$ Tents and Membranes (annually)N/A 400.00$ Cutting and Welding 50.00$ 50.00$ Explosives 50.00$ 50.00$ Flammable Storage 50.00$ 50.00$ Carnivals and Fairs 50.00$ 50.00$ Food Booth (per booth, per event)25.00$ 25.00$ Mobile Food Establistments (annual)25.00$ 25.00$ Battery Systems 50.00$ 50.00$ Combustible Dust Product Options 50.00$ 50.00$ Cryogenic Fluids 50.00$ 50.00$ Haz-mat 50.00$ 50.00$ Lumberyards 50.00$ 50.00$ Spraying and Dipping 50.00$ 50.00$ Storage of Tires 50.00$ 50.00$ Short Term Rental Annual Inspection N/A 125.00$ Fire Suppression System Permits Base Fire Suppression Sprinkler System Installation (1-10 heads)100.00$ 200.00$ Fire Sprinkler System (11-200 heads)N/A 250.00$ Additional installation charge, per sprinkler heads (beyond 200)1.00$ 1.00$ Sprinkler System Modification (no heads involved)N/A 150.00$ False Alarm, per occurance (after 2 in an annual period)-$ 50.00$ Base Fire Alarms Installation (1-20 Devices)100.00$ 200.00$ Fire Alarms Installation (21-200 Devices)N/A 250.00$ Additional installation charge, per initiating or notification device (beyond 200)1.00$ 1.00$ Fire Alarm Remodel (Less than 10 Devices)N/A 75.00$ Fire Alarm Remodel (11-25 Devices)N/A 150.00$ Fire Alarm Remodel (26-100 Devices)N/A 225.00$ Fire Alarm Remodel (101-200 Devices)N/A 300.00$ Fire Alarm Remodel (201+ Devices)N/A 375.00$ Fire Alarm Panel Replacement (1-9 effected Devices)N/A 100.00$ Fire Alarm panel Replacement (10+ effected Devices)N/A 200.00$ 23 City of Schertz Schedule of Fees Fire Department and Haz-Mat Fees 2022-23 2023-24 Kitchen Hood Suppression System N/A 400.00$ Underground Fire Line (per line)N/A 250.00$ Fixed Pipe Systems (per system)N/A 150.00$ Gaseous Suppression Systems (per system)N/A 300.00$ Standpipe N/A 200.00$ Additional Standpipes (beyond 1)N/A 150.00$ Spray Paint Booth (per booth)N/A 300.00$ Other Fire Systems N/A 100.00$ Inspection & Plan Review Inspection Fees Re-Inspection 45.00$ 150.00$ After hours fee, per hour per inspector 75.00$ 75.00$ (beyond the hours of 8:00 a.m. to 5:00 p.m.) Plan Review Fees, construction per hour, minimum 2 hours 75.00$ 100.00$ Plan Review Rush, Outsource - Sent out by Fire Marshal Cost Cost SFR After Hours Plan Review Rush (per hour, 2 hour minimum)75.00$ 200.00$ Smoke Control System Plan (for each review) (per system)75.00$ 400.00$ Hazardous materials operations service fees. The current replacement cost shall be charged for the use of consumable haz-mat supplies and firefighting agents ACTUAL ACTUAL If any protective equipment or firefighting equipment is damaged or contaminated, the current replacement cost shall be charged.ACTUAL ACTUAL Fire Watch Fee, cost based on weighted salary of disptached employee (per hour) - minimum 2 hours ACTUAL 75.00$ Fire Watch with Pumper Apparatus (per hour) - MInimum 2 hours N/A 150.00$ 24 City of Schertz Schedule of Fees EMS 2022-23 2023-2024 Response Services Aid Call 200.00$ 200.00$ Air Medical Assist Call 700.00$ 700.00$ BLS Non- Emergency 1,090.00$ 1,090.00$ BLS Emergency 1,210.00$ 1,210.00$ ALS Non Emergency 1,230.00$ 1,230.00$ ALS Emergency No Specialty Care 1,440.00$ 1,440.00$ ALS Emergency W \ Specialty Care 1,600.00$ 1,600.00$ Mileage, per mile 22.00$ 25.00$ Other Services Ambulance Standby, per hour 125.00$ 150.00$ Gator Standby, per hour 95.00$ 100.00$ AED Supplies Actual Actual CPR Class and Supplies Actual Actual System Continuing Education Actual Actual Vaccinations Actual Actual EMT Class 1,100.00$ 1,200.00$ Passport to Care - Single (insured)50.00$ 50.00$ Passport to Care - Family (insured)60.00$ 60.00$ Passport to Care - Single (Not insured)65.00$ 65.00$ Passport to Care - Family (Not insured)75.00$ 75.00$ Per Capita 16.10$ 17.07$ 25 City of Schertz Schedule of Fees Planning and Zoning 2022-23 2023-24 Plat recording service: Fees assessed are due prior to recording: Plat recording fee is equal to the fee charged by the County Clerks Office Annexation Petition by Property Owner - Plus all related fees 750.00$ 750.00$ Zone Change Zone change for 0 to 2 acres 650.00$ 650.00$ Zone change for 2+ to 5 acres $1,000.00 $1,000.00 Zone change for 5+ to 20 acres $2,000.00 $2,000.00 Zone change for 20+ to 50 acres $3,500.00 $3,500.00 Zone change for 50+ to 100 acres $4,000.00 $4,000.00 Zone change for 100+ acres $6,000.00 $6,000.00 Specific Use Permit (SUP) - plus other applicable items (i.e. Site Plan) Specific Use Permit (SUP) for 0 to 2 acres 650.00$ 650.00$ Specific Use Permit (SUP) for 2+ to 5 acres $ 1,000.00 $1,000.00 Specific Use Permit (SUP) for 5+ to 20 acres 2,000.00$ 2,000.00$ Specific Use Permit (SUP) for 20+ to 50 acres 3,500.00$ 3,500.00$ Specific Use Permit (SUP) for 50+ to 100 acres 4,000.00$ 4,000.00$ Specific Use Permit (SUP) for 100+ acres 6,000.00$ 6,000.00$ Building addition of a current/legal SUP 500.00$ 500.00$ Master Development Plan All phased developments and PDD's 1,500.00$ 1,500.00$ Master Development Plan Amendment (minor revision)500.00$ 500.00$ Preliminary Plat 0 to 50 acres 2,000.00$ 2,000.00$ greater than 50 acres 3,000.00$ 3,000.00$ Final Record Plat or Re-plat 0 to 50 acres 1,500.00$ 1,500.00$ greater than 50 acres 2,000.00$ 2,000.00$ Revised Final Plat (minor)500.00$ 500.00$ Amended Plat 1,500.00$ 1,500.00$ Minor Plat 1,500.00$ 1,500.00$ Vacate Plat 1,500.00$ 1,500.00$ Plat Time Extension - plus all related fees 250.00$ 250.00$ Street and Subdivision Name Changes 1,500.00$ 1,500.00$ 26 City of Schertz Schedule of Fees Planning and Zoning 2022-23 2023-24 Site Plan 1,500.00$ 1,500.00$ Amended Site Plan (minor)500.00$ 500.00$ Park Fees - Residential Land Dedication: one (1) acre per 100 dwelling unit Fee in Lieu of Land Dedication: per dwelling unit 350.00$ 350.00$ Park Development Fee: Per Dwelling unit 650.00$ 650.00$ Park Fees - Multi-Family Land Dedication: one (1) acre per 100 dwelling unit Fee in Lieu of Land Dedication; per dwelling unit:350.00$ 350.00$ Park Development Fee: Per Dwelling unit 650.00$ 650.00$ Miscellaneous Tree Mitigation, inch of DBH - Plus all related fees 100.00$ 100.00$ Legal Review (i.e. Improvement Agreements)Actual Actual Zoning Verification Letter - Single tract of land per Tract 150.00$ 150.00$ Certificate of Determination - Single Tract of Land per Tract 150.00$ 150.00$ Postponement of any Public Hearing by the Applicant 350.00$ 350.00$ Appeals and requests for amendments Considered by City Council, the Planning & Zoning Commission, the Building and Standards Commission, or the Board of Adjustment as allowed by the Unified Development Code, to include requested amendments to the Comprehensive Land Use Plan 500.00$ 500.00$ Variance and/or Waivers Unified Development Code, ea.500.00$ 500.00$ Building Code, ea.500.00$ 500.00$ Driveway width waiver requests will not be assessed with the waiver fee Copies, Plans, and Maps: Unified Development Code 50.00$ 50.00$ Public Works Specification Manual 50.00$ 50.00$ Staff Review - Application completeness review, internal SDR (staff) review & meeting with applicant to review application package. Fee included in all applications. 27 City of Schertz Schedule of Fees Inspections 2022-23 2023-24 Residential Building Permit Fees Minimum permit fee 50.00$ 50.00$ New Single Family Residential (one & two family dwellings) per square foot 0.50$ 0.50$ New Assessory structures per square foot 0.50$ 0.50$ Flatwork/Deck 100.00$ 100.00$ Patio/Patio Cover 225.00$ 225.00$ Roof Replacement 200.00$ 200.00$ Window Replacement 150.00$ 150.00$ Foundation Repair 225.00$ 225.00$ No plan check fee applies to residential flatwork/deck permits A building permit is required for swimming pools greater than 24 inches (24") in depth. Swimming Pools - In ground 500.00$ 500.00$ Swimming Pools - Above Ground (where a permit is required)25.00$ 25.00$ No permit required for prefabricated pools less than 24" A residential plan review fee of 50%of the building permit fee is assessed to all permits for the review of construction documents and plans associated with a permit.50%50% See trade permit and technology fees associated with residential permits below. Commercial Building Permit Fees Building Permit Fees New Construction - Commercial (see Cost table below)Cost Cost Plan review fees for projects with a cost of $5,000 or greater,are assessed review fees based on a percentage (%) of Permit Fee 50%50% Permit Fees: Cost of Construction (Cost) $0.00 to $1,000.00 50.00$ 50.00$ $1,001.00 to $15,000.00, for each additional $1,000 and fraction thereof 8.00$ 8.00$ $15,001.00 to $50,000.00, for each additional $1,000 and fraction thereof 7.00$ 7.00$ $50,001 and up, for each additional $1,000 and fraction thereof 6.00$ 6.00$ Following Use The Cost of Construction (Cost) Table above: Non - residential Flatwork/Deck Cost Cost Non - residential Accessory Buildings Cost Cost Non - residential Patio/Patio Cover Cost Cost Non - residential Roof Replacement Cost Cost Non - residential Window Replacement Cost Cost Non - residential Swimming Pools in Ground Cost Cost Non - residential Foundation Repair Cost Cost Sign Cost Cost All other permit fees (Residential & Commercial): Fence (New and Replacement)50.00$ 50.00$ Siding/Fascia 75.00$ 75.00$ Temporary Building or Structure 50.00$ 50.00$ 28 City of Schertz Schedule of Fees Inspections 2022-23 2023-24 Moving Permit Fee 100.00$ 100.00$ Demolition Permit Fee 60.00$ 60.00$ Mobile Home Permit Fee (plus sub-trades as necessary)25.00$ 25.00$ Certificate of Occupancy 50.00$ 50.00$ Pre Certificate of Occupancy Inspection 200.00$ 200.00$ Failure to Obtain Certificate of Occupancy 200.00$ 200.00$ Compliance Inspection, each trade 50.00$ 50.00$ Temporary Sign 30.00$ 30.00$ Development Sign 100.00$ 100.00$ Banner 25.00$ 25.00$ Street Span Banner 25.00$ 25.00$ Home Occupation Permit (annually)35.00$ 35.00$ Construction beginning without permit, pay additional:200.00$ 200.00$ Failure to Request Inspection, per trade 100.00$ 100.00$ Failure to Obtain Contractors License/Provide Insurance 100.00$ 100.00$ Electrical Permit Fees Electrical Repair/Replacement 60.00$ 60.00$ New Construction per building/unit 100.00$ 100.00$ Solar $100.00 $100.00 Mechanical Permit Fees Mechanical Repair/Replacement 60.00$ 60.00$ New Construction per building/unit 100.00$ 100.00$ Plumbing Permit Fees Plumbing Repair/Replacement 60.00$ 60.00$ New Construction per building/unit 100.00$ 100.00$ Irrigation Permit Fees Permit Fee 60.00$ 60.00$ plus per sprinkler head 1.00$ 1.00$ plus per backflow or RPZ 3.00$ 3.00$ subsequent to the installation of the piping or equipment served, each Re-Inspection Fees Each re-inspection, per trade 75.00$ 75.00$ Re-inspections after first, per trade $150.00 $150.00 Re-inspections after second and all subsequent, per trade $500.00 $500.00 No permit fees will be charged for sites located on Main St. (All departments) No permit fees will be charged to the Schertz Housing Authority (All departments) Technology Fees Commercial Construction (new, additions, remodels)$25.00 New Residential Construction $25.00 All other permits $10.00 Licenses/Registrations: General Contractor (Initial and Renewal)100.00$ $0 Master Electrician (Initial) State of Texas Issued N/C N/C 29 City of Schertz Schedule of Fees Inspections 2022-23 2023-24 Apprentice/Wireman Electrician (Annually) State of Texas Issued N/C N/C Electrical Contractor (Annually) State of Texas Issued N/C N/C Mechanical Contractor (Annually) State of Texas Issued N/C N/C Plumbing Contractor (Annually)* State of Texas Issued N/C N/C Irrigation (Annually) State of Texas Issued N/C N/C Backflow Tester - State of Texas Issued N/C N/C Sign Contractor (Initial)N/C N/C Sign Contractor (Renewal)50.00$ $0 Electrical Sign Contractor (Initial) State of Texas Issued 40.00$ $0 Electric Sign Journeyman Electrician (Annually) State of Texas Issued N/C N/C Electric Sign Apprentice/Wireman Electrician (Annually) State of Texas Issued N/C N/C Utility Contractor (Annually)N/C N/C Mobile Home Park (Annually)50.00$ $0 40.00$ *N/C - No Charge for license per state law 30 City of Schertz Schedule of Fees Engineering 2022-23 2023-24 Grading and Clearing Permit - Acreage For non-agricultural purposes Below 5 acres 100.00$ 100.00$ 5 to 20 acres 250.00$ 250.00$ Per acre over 20, plus base charge for 20 acres 3.00$ 3.00$ Over 100 acres 490.00$ 490.00$ Grading and Clearing Permit Fees are waived for applicants representing Home Owner's Associations proposing maintenance activities in drainage easements. Public Improvement Permit Fees Development Permit % of total valuation of public infrastructure improvements 0.01$ N/A Construction Plan Review Base Fee N/A 1,065.00$ Water, per 100 linear foot of main N/A 8.52$ Wastewater, per 100 linear foot of main N/A 12.78$ Street and Drainage, per 100 linear foot of street N/A 8.52$ Drainage, per 100 linear feet of street + 100 linear feet of off-street facility N/A 12.78$ OR Actual Cost of third party plan review N/A Actual Construction Inspection Base Fee N/A 3,386.40$ Water, per 100 linear foot of main N/A 67.73$ Wastewater, per 100 linear foot of main N/A 84.66$ Street and Drainage, per 100 linear foot of street N/A 67.73$ Drainage, per 100 linear feet of street + 100 linear feet of off-street facility N/A 84.66$ OR Actual Cost of third party inspection N/A Actual 31 City of Schertz Schedule of Fees Drainage Fees 2022-23 2023-24 Charge Per Residence 5.20$ 5.20$ Commercial, per LUE 5.20$ 5.20$ Floodplain Permit, Residential 50.00$ 50.00$ Floodplain Permit, Commercial 150.00$ 150.00$ 32 City of Schertz Schedule of Fees 2022-23 2023-2024 Chipping charges, per half hour 40.00$ 40.00$ 2022-23 2023-24 Residential: Zone I: Once a week pick up One 96 gallon cart provided by franchisee, per month 12.41$ 12.41$ Residents requesets 2 carts total:18.59$ 18.59$ Resident requests 3 carts total:24.80$ 24.80$ Resident requests 4 carts total:30.99$ 30.99$ Recycling Fee, per month/container 2.05$ 2.05$ Zone 2: Single Family, twice per week pick up, per month, no cart provided 12.41$ 12.41$ Recycling Fee, per month/container 2.05$ 2.05$ Front Porch Pick Up 18.11$ 18.11$ Recycling Fee, per month/container 2.05$ 2.05$ Special Pickup: Move Ins, Special Tree Trimmings, oversize 17.29$ 17.29$ materials, & similar circumstances; minimum Class II: Mobile Home Parks 9.90$ 9.90$ Mobile Home Parks (2 or more mobile homes) (based on number in park on the 15th day of the month), per unit/monthly Class III: Apartments 9.90$ 9.90$ per unit/monthly Class IV: Motels 4.37$ 4.37$ per unit/monthly 2. Commercial Class V: 15.70$ 15.70$ Offices, barber shops and Professional services, per month Class VI:27.08$ 27.08$ Light retail, wholesale, commercial or industrial, 2000 to 4000 square feet and excluding large grocery stores, etc., per month Class VII: 39.34$ 39.34$ Medium retail, wholesale commercial or industrial (2000 to 4000 square feet and exclude large grocery store, etc.), per month 2 Cart, 1 pickup per week 40.61$ 40.61$ Public Works - Streets Garbage Collection Fees 33 City of Schertz Schedule of Fees 2022-23 2023-24Garbage Collection Fees Class VIII: Heavy Volume retail wholesale, commercial, or industrial (placement determined by a time and cost study of refuse generation and collection. The categories in this class usually require hand loading from rooms or pens and would not apply when commercial containers are used.) A. Two weekly pickups of 1.5 cubic yard containers, excluding large grocery, furniture or department stores, per month 69.89$ 69.89$ B. Two weekly pickups of 3 cu. Yard containers, excluding large grocery, furniture or department stores, etc., per month 139.77$ 139.77$ C. Three weekly pickups of 3 cu. Yard containers, excluding large grocery, furniture or department stores, etc., per month 218.41$ 218.41$ D. Four weekly pickups of 4 cu. Yard containers, including large grocery, furniture or department stores, etc., per month 262.05$ 262.05$ E. Five weekly pickups of 4 cu. Yard containers, including large grocery, furniture or department stores, etc., per month 349.42$ 349.42$ F. Six weekly pickups of 4 cu. Yard containers, including large grocery, furniture or department stores, etc., per month 436.84$ 436.84$ G. Customer requiring more than four (4) cu. Yds each pickup would be charged per cu. Yds. Collected., per yard 4.84$ 4.84$ 34 City of Schertz Schedule of Fees 2022-23 2023-24Garbage Collection Fees 3. Commercial Containers. CONTRACTOR will provide commercial containers to those customers who desire to use them in lieu of garbage cans. The use of such CONTRACTOR provided containers is required by this contract. Rates for containers and pickup will be based on the following table: Container Size:Frequency of Pickup 2017-18 through 2021-22 1 2 3 4 5 6 2 cu. Yard 59.45$ 101.23$ 122.28$ 139.79$ 157.26$ 174.72$ 3 cu. Yard 71.65$ 129.26$ 178.23$ 204.38$ 230.63$ 256.82$ 4 cu. Yard 89.06$ 153.79$ 209.65$ 253.32$ 297.04$ 340.71$ 6 cu. Yard 125.84$ 209.65$ 288.30$ 366.95$ 445.49$ 524.14$ 8 cu. Yard 148.53$ 270.81$ 375.60$ 480.46$ 586.04$ 690.14$ 10 cu. Yard 171.19$ 314.45$ 445.49$ 559.12$ 672.64$ 786.19$ Commercial Recycle Hauling Permit 2,500.00$ 2,500.00$ 35 City of Schertz Schedule of Fees 2022-23 2023-24Garbage Collection Fees 4. Roll-Off Rates Per Pull Open Top Containers - Dry Material 20 cu. Yard 323.20$ 323.20$ 30 cu. Yard 384.34$ 384.34$ 40 cu. Yard 445.49$ 445.49$ Roll-off Rental (no pulls within billing cycle)133.65$ 133.65$ per container per month 5. Wet Material Rates on Compactor containers or open top containers with wet material must be negotiated with customers at the time they are needed. This type of waste must be hauled to a Type I landfill which generally has a higher disposal rate attached to it. Roll-off Container Delivery Charge per container 38.95$ 38.95$ Roll-off Relocation or Trip Charge per container 38.95$ 38.95$ 2 cu. Yard compactor, per month (2 services per week)230.27$ 230.27$ Extra pick ups (2 yard compactor), each 87.31$ 87.31$ 4 cu. Yard compactor, per month (2 services per week)474.39$ 474.39$ 30 cu yard Compactor, per pull 585.30$ 585.30$ 40 cu yard Compactor, per pull 695.37$ 695.37$ 30 cu yard Open-top (Recycle), per pull 218.27$ 218.27$ Front-Load container extra pick-up charges 2 cu yard 29.70$ 29.70$ 3 cu yard 37.12$ 37.12$ 4 cu yard 44.56$ 44.56$ 6 cu yard 51.98$ 51.98$ 8 cu yard 59.41$ 59.41$ 10 cu yard 66.82$ 66.82$ OVER WEIGHT CHARGE 29.79$ 29.79$ Collection and Disposal of Municipal Wastes To address non standard requests, the solid waste contractor can negotiate a fee with the customer requesting the service. The City will collect 15% of the negotiated fee per the franchise agreement. 36 City of Schertz Schedule of Fees 2022-23 2023-24 Water Deposit In City 125.00$ 125.00$ Out of City 150.00$ 150.00$ Commercial 100.00$ 100.00$ or 2.5 times estimated monthly billing 2.5x 2.5x Disconnect Fee 20.00$ 20.00$ Extension Fee 5.00$ 5.00$ 2 free extensions Transfer Fee 10.00$ 10.00$ Garbage Deposit Residential 25.00$ 25.00$ Commercial 100.00$ 100.00$ or 2 1/2 times estimated monthly billing 2.5x 2.5x Meter Flow Test After Hours Disconnect/Reconnect 50.00$ 50.00$ City Field Test 10.00$ 10.00$ City Meter Bench Flow Test 25.00$ 25.00$ Schertz Seguin Water Customers 4.00$ 4.00$ Non-Schertz Seguin Customer 15.00$ 15.00$ Extended Absence Charge 10.00$ 10.00$ Re-Installation Fee, per hour 50.00$ 50.00$ Fire Hydrant Fee Deposit 200.00$ 200.00$ Service Fee 50.00$ 50.00$ Business Office 37 City of Schertz Schedule of Fees 2022-23 2023-24 Permit Fees - If tie into manhole, public utility or 25.00$ 25.00$ street cut Fire Line Type Nos. 1 and 2 - (non-metered), in City 4-inch service line connection or smaller 175.00$ 175.00$ 6 inch 235.00$ 235.00$ 8 inch 290.00$ 290.00$ 10 inch 340.00$ 340.00$ 12 inch 405.00$ 405.00$ Fire Line - Outside City 4-inch service line connection or smaller 225.00$ 225.00$ 6 inch 305.00$ 305.00$ 8 inch 375.00$ 375.00$ 10 inch 440.00$ 440.00$ 12 inch 525.00$ 525.00$ Meter Size 5/8" X 3/4"330.00$ 330.00$ 3/4" X 3/4"345.00$ 345.00$ 1" X 1"450.00$ 450.00$ 2" X 2"1,940.00$ 1,940.00$ *2" turbine Cost + LaborCost + Labor *3" Comp Cost + LaborCost + Labor *3" turbine Cost + LaborCost + Labor *4" Comp Cost + LaborCost + Labor *4" turbine Cost + LaborCost + Labor Public Works Meter Installation Fees - Inside the City 38 City of Schertz Schedule of Fees 2022-23 2023-24Public Works Meter Installation Fees - Outside the City Meter Size 5/8" X 3/4"340.00$ 340.00$ 3/4" X 3/4"355.00$ 355.00$ 1" X 1"460.00$ 460.00$ 2" X 2"1,950.00$ 1,950.00$ *2" turbine Cost + LaborCost + Labor *3" Comp Cost + LaborCost + Labor *3" turbine Cost + LaborCost + Labor *4" Comp Cost + LaborCost + Labor *4" turbine Cost + LaborCost + Labor Fire Hydrant Meter for Construction Deposit (refundable)200.00$ 200.00$ Service Charge 50.00$ 50.00$ Wholesale Water Distribution Rate Base Rate, per month 3 Inch Compound Meter 315.28$ 315.28$ 3 Inch Turbine Meter 472.92$ 472.92$ 4 Inch Compound Meter 492.63$ 492.63$ 4 Inch Turbine Meter 827.62$ 827.62$ 6 Inch Compound Meter 985.26$ 985.26$ 6 Inch Turbine Meter 1,812.88$ 1,812.88$ 8 Inch Compound Meter 1,576.80$ 1,576.80$ 8 Inch Turbine Meter 3,153.60$ 3,153.60$ 10 Inch Compound Meter 2,266.65$ 2,266.65$ 10 Inch Turbine Meter 4,927.50$ 4,927.50$ 12 Inch Turbine Meter 6,504.30$ 6,504.30$ Network Nodes Application 500.00$ 500.00$ Additional for each node over 5 on the application (up to 30)100.00$ 100.00$ Annual Public Right of Way 250.00$ 250.00$ Node Support Pole Application Fee 1,000.00$ 1,000.00$ Collaction Fee for Network Nodes on City Service Poles, per pole, per month 20.00$ 20.00$ Transport Facilities Application 500.00$ 500.00$ Additional for each node over 5 on the application (up to 30)100.00$ 100.00$ Rental Fee for Transport Facilities, per device per month 28.00$ 28.00$ Annual Public Right of Way Fee 250.00$ 250.00$ Permit Fees will be due at the time of the permit submission. Permit will not be accepted if the permit fee is not attached. Other fees will be assessed at the time of permit approval Available by agreement to distributors with a self-maintained water distribution service, Military Bases, and for temporary use until reuse water is made available in a particular area. 39 City of Schertz Schedule of Fees 2022-23 2023-24 Meter Size Meter Type 5/8"SIMPLE 1.0 2,934$ 2,934$ 3/4"SIMPLE 1.5 4,401$ 4,401$ 1"SIMPLE 2.5 7,335$ 7,335$ 1.5"SIMPLE 5.0 14,670$ 14,670$ 2"SIMPLE 8.0 23,472$ 23,472$ 2"COMPOUND 8.0 23,472$ 23,472$ 2"TURBINE 10.0 29,340$ 29,340$ 3"COMPOUND 16.0 46,944$ 46,944$ 3"TURBINE 24.0 70,416$ 70,416$ 4"COMPOUND 25.0 73,350$ 73,350$ 4"TURBINE 42.0 123,228$ 123,228$ 6"COMPOUND 50.0 146,700$ 146,700$ 6"TURBINE 92.0 269,928$ 269,928$ 8"COMPOUND 80.0 234,720$ 234,720$ 9"TURBINE 160.0 469,440$ 469,440$ 10"COMPOUND 115.0 337,410$ 337,410$ 10"TURBINE 250.0 733,500$ 733,500$ 12"TURBINE 330.0 968,220$ 968,220$ SEWER COLLECTION IMPACT FEE *Collection Impact Fee Per Living Unit Equivalent (LUE)1,668$ 1,668$ *Sewer based on LUE: LUE = 245 gallons per day These are only City of Schertz impact fees. Other Utility Impact Fees Cibolo Creek Municipal Authority (CCMA) South Basin Impact Fee Per LUE:1,800.00$ 2,200.00$ North Basin Impact Fee Per LUE:1,800.00$ 2,300.00$ Schertz Seguin Local Government Corporation (SSLGC) Meter Size Meter Type 5/8"SIMPLE 1.0 1,607.24$ 1,607.24$ 3/4"SIMPLE 1.5 2,410.86$ 2,410.86$ 1"SIMPLE 2.5 4,018.10$ 4,018.10$ 1.5"SIMPLE 5.0 8,036.20$ 8,036.20$ 2"SIMPLE 8.0 12,857.92$ 12,857.92$ 2"COMPOUND 8.0 12,857.92$ 12,857.92$ 2"TURBINE 10.0 16,072.40$ 16,072.40$ 3"COMPOUND 16.0 25,715.84$ 25,715.84$ 3"TURBINE 24.0 38,573.76$ 38,573.76$ 4"COMPOUND 25.0 40,181.00$ 40,181.00$ 4"TURBINE 42.0 67,504.08$ 67,504.08$ 6"COMPOUND 50.0 80,362.00$ 80,362.00$ 6"TURBINE 92.0 147,866.08$ 147,866.08$ 8"COMPOUND 80.0 128,579.20$ 128,579.20$ 9"TURBINE 160.0 257,158.40$ 257,158.40$ 10"COMPOUND 115.0 184,832.60$ 184,832.60$ 10"TURBINE 250.0 401,810.00$ 401,810.00$ 12"TURBINE 330.0 530,389.20$ 530,389.20$ LUEs Water Capital Recovery Impact Fees 40 City of Schertz Schedule of Fees 2022-23 2023-24Capital Recovery Impact Fees ROADWAY IMAPACT FEE Residential Home through 3/26/2021 2,696.00$ 2,696.00$ Residential Home between 3/27/2021 and 3/26/2022 3,033.00$ 3,033.00$ Residential Home after 3/26/2022 3,370.00$ 3,370.00$ Nonresidential through 3/26/2021, per service unit*100.00$ 100.00$ Nonresidential after 3/26/2021, per service unit*175.00$ 175.00$ *The number of service units are based on the use of the property. A fee calculator is available on the City Website under the Engineering page 41 City of Schertz Schedule of Fees Sewer Rates 2022-23 2023-24 Residential Rates (Single Family) Base Rate-per month 15.01 15.46 Per 1,000 gal Charge, Per Month City line Maintenance fee plus Franchise fee 0.81 0.88 User Charge based on 100% of avg consumption mo.4.13 4.21 User avg. based on Nov, Dec, and Jan, min. 500 gals. Per 1,000 gal charge Total- 12,000 gallons or less 4.94 5.09 greater than 12,000 gallons 11.33 11.67 Business and Multi-family Dwelling Units: Base Rate per month 18.88 19.45 The base rate shall be assessed in terms of connection equivalents which shall be as follows: the customer's previous 12 month water consumption as determined at the annual re-rating in February divided by 365, with the results of such division then divided by 245 gallons. The figure arrived at by the second division shall be the customer's "connection equivalent". Each business shall be assessed a base rate. Per 1,000 gal Charge, Per Month Line Maintenance-Commercial/Industrial users plus Franchise fee User Charge-based on 100% of water consumed Per 1,000 gal charge Total- 12,000 gallons or less 5.06 5.21 greater than 12,000 gallons 11.33 11.67 YMCA Per 1,000 gal Charge, Per Month 3.33 3.43 42 City of Schertz Schedule of Fees Public Works - Water Rates Residential 2022-23 2023-24 GALLONS SOLD BY METER SIZE (RESIDENTIAL & SMALL COMMERCIAL) Base Monthly Fee, based on meter size 5/8 IN 25.84$ 26.36$ 3/4 IN 38.73$ 39.50$ 1.0 IN 64.56$ 65.85$ 1 1/2 IN 129.14$ 131.72$ 2 IN COMPOUND 206.62$ 210.75$ 2IN TURBINE 258.26$ 263.43$ 3 IN COMPOUND 413.23$ 421.49$ 3 IN TURBINE 619.85$ 632.25$ 4 IN COMPOUND 645.68$ 658.59$ 4 IN TURBINE 1,084.73$ 1,106.42$ 6 IN COMPOUND 1,291.35$ 1,317.18$ 6 IN TURBINE 2,376.08$ 2,423.60$ 8 IN COMPOUND 2,087.13$ 2,128.87$ 8 IN TURBINE 4,174.25$ 4,257.74$ 10 IN COMPOUND 3,000.24$ 3,060.24$ 10 IN TURBINE 6,522.25$ 6,652.70$ 12 IN TURBINE 8,609.39$ 8,781.58$ Usage Fee, rate per 1,000 gallons - 6,000 3.19$ 3.25$ 6,001 12,000 3.57$ 3.64$ 12,001 18,000 4.18$ 4.26$ 18,001 30,000 5.10$ 5.20$ 30,001 Above 6.48$ 6.61$ 43 City of Schertz Schedule of Fees Public Works - Water Rates Residential 2022-23 2023-24 GALLONS SOLD BY METER SIZE (LARGE COMMERCIAL) Base Monthly Fee, based on meter size 5/8 IN 25.84$ 26.36$ 3/4 IN 38.73$ 39.50$ 1.0 IN 64.56$ 65.85$ 1 1/2 IN 129.14$ 131.72$ 2 IN COMPOUND 206.62$ 210.75$ 2IN TURBINE 258.26$ 263.43$ 3 IN COMPOUND 413.23$ 421.49$ 3 IN TURBINE 619.85$ 632.25$ 4 IN COMPOUND 645.68$ 658.59$ 4 IN TURBINE 1,084.73$ 1,106.42$ 6 IN COMPOUND 1,291.35$ 1,317.18$ 6 IN TURBINE 2,376.08$ 2,423.60$ 8 IN COMPOUND 2,087.13$ 2,128.87$ 8 IN TURBINE 4,174.25$ 4,257.74$ 10 IN COMPOUND 3,000.24$ 3,060.24$ 10 IN TURBINE 6,522.25$ 6,652.70$ 12 IN TURBINE 8,609.39$ 8,781.58$ Usage Fee, rate per 1,000 gallons - 18,000 3.19$ 3.25$ 18,001 36,000 3.57$ 3.64$ 36,001 54,000 4.18$ 4.26$ 54,001 90,000 5.10$ 5.20$ 90,001 Above 6.48$ 6.61$ Fire Hydrant Meter Base Monthly Fee 122.72$ 125.17$ Usage Fee, per 1,000 galls 9.43$ 9.62$ Cibolo Wholesale Water Rate 3.27$ 3.34$ 44 City of Schertz Schedule of Fees Drought Contingency Surcharges 2022-23 2023-24 For the first 1,000 gallons over allocation*2.00$ 2.00$ For the second 1,000 gallons over allocation*3.00$ 3.00$ For the third 1,000 gallons over allocation*4.00$ 4.00$ For each additional 1,000 gallons over allocation*5.00$ 5.00$ Drought Contingency Violation Fines, up to 200.00$ 200.00$ *Refer to the Conservation Ordinance for all allocations 45 Date: 8/7/2023 2023 08 15 Schertz Water WW Rate Model.xlsx City Rate Plan 5y Effective Effective Effective Effective Effective Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Water Summary ` Scen:2023 08 15 -- Scenario 1 -- Status Quo 1 Water Monthly Rates and Charges CITY Water Rate and Charges W1 Res. and Small Comm. INSIDE Monthly Minimum Charge -5/8"25.84$ 26.36$ 26.88$ 27.42$ 27.97$ 28.53$ -3/4"38.73 39.50 40.29 41.10 41.92 42.76 -1"64.56 65.85 67.17 68.51 69.88 71.28 -1 1/2"129.14 131.72 134.36 137.04 139.79 142.58 compound 2"206.62 210.75 214.97 219.27 223.65 228.13 turbine 2"258.26 263.43 268.69 274.07 279.55 285.14 compound 3"413.23 421.49 429.92 438.52 447.29 456.24 turbine 3"619.85 632.25 644.89 657.79 670.95 684.36 compound 4"645.68 658.59 671.77 685.20 698.90 712.88 turbine 4"1,084.73 1,106.42 1,128.55 1,151.12 1,174.15 1,197.63 compound 6"1,291.35 1,317.18 1,343.52 1,370.39 1,397.80 1,425.75 turbine 6"2,376.08 2,423.60 2,472.07 2,521.52 2,571.95 2,623.38 compound 8"2,087.13 2,128.87 2,171.45 2,214.88 2,259.18 2,304.36 turbine 8"4,174.25 4,257.74 4,342.89 4,429.75 4,518.34 4,608.71 compound 10"3,000.24 3,060.24 3,121.45 3,183.88 3,247.56 3,312.51 turbine 10"6,522.25 6,652.70 6,785.75 6,921.46 7,059.89 7,201.09 turbine 12"8,609.39 8,781.58 8,957.21 9,136.35 9,319.08 9,505.46 Volume Rate/1,000 Gal - 6,000 3.19 3.25 3.32 3.39 3.45 3.52 6,001 12,000 3.57 3.64 3.71 3.79 3.86 3.94 12,001 18,000 4.18 4.26 4.35 4.44 4.52 4.62 18,001 30,000 5.10 5.20 5.31 5.41 5.52 5.63 30,001 Above 6.48 6.61 6.74 6.88 7.01 7.15 W2 Res. and Small Comm. OUTSIDE Monthly Minimum Charge -5/8"25.84$ 26.36$ 26.88$ 27.42$ 27.97$ 28.53$ -3/4"38.73 39.50 40.29 41.10 41.92 42.76 -1"64.56 65.85 67.17 68.51 69.88 71.28 -1 1/2"129.14 131.72 134.36 137.04 139.79 142.58 compound 2"206.62 210.75 214.97 219.27 223.65 228.13 turbine 2"258.26 263.43 268.69 274.07 279.55 285.14 compound 3"413.23 421.49 429.92 438.52 447.29 456.24 turbine 3"619.85 632.25 644.89 657.79 670.95 684.36 compound 4"645.68 658.59 671.77 685.20 698.90 712.88 turbine 4"1,084.73 1,106.42 1,128.55 1,151.12 1,174.15 1,197.63 compound 6"1,291.35 1,317.18 1,343.52 1,370.39 1,397.80 1,425.75 turbine 6"2,376.08 2,423.60 2,472.07 2,521.52 2,571.95 2,623.38 compound 8"2,087.13 2,128.87 2,171.45 2,214.88 2,259.18 2,304.36 turbine 8"4,174.25 4,257.74 4,342.89 4,429.75 4,518.34 4,608.71 compound 10"3,000.24 3,060.24 3,121.45 3,183.88 3,247.56 3,312.51 turbine 10"6,522.25 6,652.70 6,785.75 6,921.46 7,059.89 7,201.09 turbine 12"8,609.39 8,781.58 8,957.21 9,136.35 9,319.08 9,505.46 Volume Rate/1,000 Gal - 6,000 3.19 3.25 3.32 3.39 3.45 3.52 6,001 12,000 3.57 3.64 3.71 3.79 3.86 3.94 12,001 18,000 4.18 4.26 4.35 4.44 4.52 4.62 18,001 30,000 5.10 5.20 5.31 5.41 5.52 5.63 30,001 Above 6.48 6.61 6.74 6.88 7.01 7.15 CITY OF SCHERTZ WATER/WASTEWATER COST OF SERVICE MODEL Page: 1 Date: 8/7/2023 2023 08 15 Schertz Water WW Rate Model.xlsx City Rate Plan 5y Effective Effective Effective Effective Effective Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Water Summary ` Scen:2023 08 15 -- Scenario 1 -- Status Quo CITY OF SCHERTZ WATER/WASTEWATER COST OF SERVICE MODEL W3 Large Commercial INSIDE Monthly Minimum Charge -5/8"25.84$ 26.36$ 26.88$ 27.42$ 27.97$ 28.53$ -3/4"38.73 39.50 40.29 41.10 41.92 42.76 -1"64.56 65.85 67.17 68.51 69.88 71.28 -1 1/2"129.14 131.72 134.36 137.04 139.79 142.58 compound 2"206.62 210.75 214.97 219.27 223.65 228.13 turbine 2"258.26 263.43 268.69 274.07 279.55 285.14 compound 3"413.23 421.49 429.92 438.52 447.29 456.24 turbine 3"619.85 632.25 644.89 657.79 670.95 684.36 compound 4"645.68 658.59 671.77 685.20 698.90 712.88 turbine 4"1,084.73 1,106.42 1,128.55 1,151.12 1,174.15 1,197.63 compound 6"1,291.35 1,317.18 1,343.52 1,370.39 1,397.80 1,425.75 turbine 6"2,376.08 2,423.60 2,472.07 2,521.52 2,571.95 2,623.38 compound 8"2,087.13 2,128.87 2,171.45 2,214.88 2,259.18 2,304.36 turbine 8"4,174.25 4,257.74 4,342.89 4,429.75 4,518.34 4,608.71 compound 10"3,000.24 3,060.24 3,121.45 3,183.88 3,247.56 3,312.51 turbine 10"6,522.25 6,652.70 6,785.75 6,921.46 7,059.89 7,201.09 turbine 12"8,609.39 8,781.58 8,957.21 9,136.35 9,319.08 9,505.46 Volume Rate/1,000 Gal - 18,000 3.19 3.25 3.32 3.39 3.45 3.52 18,001 36,000 3.57 3.64 3.71 3.79 3.86 3.94 36,001 54,000 4.18 4.26 4.35 4.44 4.52 4.62 54,001 90,000 5.10 5.20 5.31 5.41 5.52 5.63 90,001 Above 6.48 6.61 6.74 6.88 7.01 7.15 W4 Large Commercial OUTSIDE Monthly Minimum Charge -5/8"25.84$ 26.36$ 26.88$ 27.42$ 27.97$ 28.53$ -3/4"38.73 39.50 40.29 41.10 41.92 42.76 -1"64.56 65.85 67.17 68.51 69.88 71.28 -1 1/2"129.14 131.72 134.36 137.04 139.79 142.58 compound 2"206.62 210.75 214.97 219.27 223.65 228.13 turbine 2"258.26 263.43 268.69 274.07 279.55 285.14 compound 3"413.23 421.49 429.92 438.52 447.29 456.24 turbine 3"619.85 632.25 644.89 657.79 670.95 684.36 compound 4"645.68 658.59 671.77 685.20 698.90 712.88 turbine 4"1,084.73 1,106.42 1,128.55 1,151.12 1,174.15 1,197.63 compound 6"1,291.35 1,317.18 1,343.52 1,370.39 1,397.80 1,425.75 turbine 6"2,376.08 2,423.60 2,472.07 2,521.52 2,571.95 2,623.38 compound 8"2,087.13 2,128.87 2,171.45 2,214.88 2,259.18 2,304.36 turbine 8"4,174.25 4,257.74 4,342.89 4,429.75 4,518.34 4,608.71 compound 10"3,000.24 3,060.24 3,121.45 3,183.88 3,247.56 3,312.51 turbine 10"6,522.25 6,652.70 6,785.75 6,921.46 7,059.89 7,201.09 turbine 12"8,609.39 8,781.58 8,957.21 9,136.35 9,319.08 9,505.46 Volume Rate/1,000 Gal - 18,000 3.19 3.25 3.32 3.39 3.45 3.52 18,001 36,000 3.57 3.64 3.71 3.79 3.86 3.94 36,001 54,000 4.18 4.26 4.35 4.44 4.52 4.62 54,001 90,000 5.10 5.20 5.31 5.41 5.52 5.63 90,001 Above 6.48 6.61 6.74 6.88 7.01 7.15 Page: 2 Date: 8/7/2023 2023 08 15 Schertz Water WW Rate Model.xlsx City Rate Plan 5y Effective Effective Effective Effective Effective Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Water Summary ` Scen:2023 08 15 -- Scenario 1 -- Status Quo CITY OF SCHERTZ WATER/WASTEWATER COST OF SERVICE MODEL W5 FH Meter Volume Rate INSIDE Monthly Minimum Charge 122.72$ 125.17$ 127.68$ 130.23$ 132.84$ 135.49$ Volume Rate/1,000 Gal - Above 9.43 9.62 9.81 10.01 10.21 10.41 W6 FH Meter Volume rate OUTSIDE Monthly Minimum Charge 122.72$ 125.17$ 127.68$ 130.23$ 132.84$ 135.49$ Volume Rate/1,000 Gal - Above 9.43 9.62 9.81 10.01 10.21 10.41 W7 Cibolo Wholesale Volume Rate/1,000 Gal - Above 3.27 3.34 3.40 3.47 3.54 3.61 Page: 3 Date: 8/7/2023 2023 08 15 Schertz Water WW Rate Model.xlsx City Rate Plan 5y Effective Effective Effective Effective Effective Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Water Summary ` Scen:2023 08 15 -- Scenario 1 -- Status Quo CITY OF SCHERTZ WATER/WASTEWATER COST OF SERVICE MODEL 2 Wastewater Monthly Rates and Charges Residential Monthly Minimum Charge All meter sizes 15.01$ 15.46$ 15.92$ 16.40$ 17.06$ 17.74$ Volume Rate/1,000 Gal - 12,000 4.94 5.09 5.24 5.40 5.61 5.84 12,001 Above 11.33 11.67 12.02 12.38 12.88 13.39 Business/MF Monthly Minimum Charge All meter sizes 18.88 19.45 20.03 20.63 21.46 22.31 Volume Rate/1,000 Gal - 12,000 5.06 5.21 5.37 5.53 5.75 5.98 12,001 Above 11.33 11.67 12.02 12.38 12.88 13.39 YMCA Monthly Minimum Charge All meter sizes - - - - - - Volume Rate/1,000 Gal - Above 3.33 3.43 3.53 3.64 3.78 3.94 Page: 5 2023 Water & Wastewater Rate Study City Council Presentation City of Schertz August 15 2023 Agenda ▪Background on Rates ▪Customers and Volumes ▪Current and Forecast Cost of Service ▪Proposed Rate Plan ▪Summary 2 BACKGROUND ON RATES 3 21st Century Water & Wastewater Rate Facts ▪Average utility has been increasing rates 5-6% per year, a trend that is expected to continue and may accelerate ▪American Water Works Association (AWWA) forecasts that water and wastewater rates across the U.S. will triple in the next 15 years ▪Rate adjustments are primarily due to reasons beyond a utility’s direct control – inflation, necessary Capital Improvement Plans, wholesale costs, and other indirect expenses ▪30-40% of utilities charge rates that do not cover their costs 4 Current Water and Wastewater Rate Structure 5 Minimum Charge by Meter Size 5/8"-25.84$ Monthly Charge 15.01$ 3/4"-38.73 1"-64.56 Volume Rate (per 1,000 Gallons) 1 1/2"-129.14 0 - 12,000 4.94$ 2"compound 206.62 12,000 - Above 11.33 2"turbine 258.26 3"compound 413.23 3"turbine 619.85 4"compound 645.68 Monthly Charge 18.88$ 4"turbine 1,084.73 6"compound 1,291.35 Volume Rate (per 1,000 Gallons) 6"turbine 2,376.08 0 - 12,000 5.06 8"compound 2,087.13 12,000 - Above 11.33 8"turbine 4,174.25 10"compound 3,000.24 10"turbine 6,522.25 12"turbine 8,609.39 Monthly Charge -$ Volume Rate (per 1,000 Gallons)Volume Rate (per 1,000 Gallons)3.33$ 0 - 6,000 3.19$ 6,001 - 12,000 3.57 12,001 - 18,000 4.18 18,001 - 30,000 5.10 30,001 - Above 6.48 Minimum Charge All Meter Sizes 122.72$ Volume Rate (per 1,000 Gallons)9.43 Minimum Charge All Meter Sizes -$ Volume Rate (per 1,000 Gallons)3.27 Water Rates Residential and Small/Large Commercial Wastewater Rates Residential Rates FH Meter Volume Rate Cibolo Wholesale Business and Multi-family Rates YMCA Rates Monthly Residential Charges | 10,000 Gal Water and 5,000 Gal WW 6 NOTE: San Antonio charges a separate water supply fee of $32 for 10,000 gallons CUSTOMERS & VOLUMES 7 Historical and Forecast Water Accounts 8 Account growth over period 2024-2033 forecast to be on average 310 new accounts per year (1.8%). Historical and Forecast Water Consumption (gallons) 9 Billed consumption average annual growth rate of 1.8%. Water usage varies considerably with weather patterns, the model is based on the overall trend. Annual results may vary significantly. Residential/Commercial Avg. Monthly Usage per Account = 9,514 Gallons WATER & WASTEWATER CURRENT AND FORECAST COST OF SERVICE 10 ▪SSLGC costs are expected to increase by 4.3% each year ▪CCMA costs are expected to increase by 5.5% each year ▪Most operating expenses increase 3% per year; certain expenses increase at a higher rate ▪Salaries are expected to increase by 10% per year in FY2024-2025 and by 5% afterwards ▪Water and WW CIP totals $77,351,021 ▪City is assumed to fund majority of CIP through combination of impact fees and reserves ▪City anticipates issuing the following debt: ▪$7.0M in water debt—2024 ▪$7.5M in WW debt – 2029 Key Assumptions for Forecast Financial and Rate Plan 11 Forecast Water and Wastewater CIP 12 Corbett Ground Storage Tank 631,590$ Corbett GST and Generator Switch 466,265 Ware Seguin Lower Seguin/Gtown-Pfeil Loop Lines 464,166 Greenshire Drive 2,700,000 Replace EST Piping: Northcliffe Tank 100,000 I35 NEX Utility Relocations - North Section 1,400,000 Tank Painting-Deer Haven 350,000 Tank Painting-Ware Seguin 350,000 Walmart Line/Cibolo Crossing Upsize 800,000 3009 18" Transmission line 4,545,000 Scenic Hills Subdivision Replacement Pipes 150,000 Water Lines for Buffalo Valley 4,000,000 Expand Capacity : Northcliffe Tank 1,500,000 Total Water CIP 17,457,021$ WATER PROJECT CCMA South Plant Expansion 20,000,000$ WW Town Creek Phase IV Trunk Main 800,000 WW Cibolo West WW trunk main 1,000,000 WW Cibolo West WW trunk main 12,000,000 WW Town Creek Phase IV Trunk Main 8,000,000 Greenshire Drive 600,000 Replace EST Piping: Northcliffe Tank 100,000 I35 NEX Utility Relocations - North Section 1,400,000 WW Bell North Sewer 1,000,000 Wastewater Lines for Buffalo Valley 3,000,000 Wastewater for Aviation Heights Phases 1-4 3,000,000 Wastewater for Aviation Heights Phases 5-9 3,000,000 Northcliffe Sewer Replacement 6,000,000 Total Wastewater CIP 59,900,000$ Total Water and Wastewater CIP 77,357,021$ WASTEWATER PROJECTS Forecast Cost of Service| Water and Wastewater 13 WATER & WASTEWATER PROPOSED RATE PLAN – STATUS QUO 14 15 Recommended Rate Plan Water The rate plan fully funds all aspects of the water and wastewater utility based on the existing market conditions and assumptions. Effective Effective Effective Effective Effective Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Water Rates - Residential/Commercial Minimum Chg 5/8"-25.84$ 26.36$ 26.88$ 27.42$ 27.97$ 28.53$ 3/4"-38.73 39.50 40.29 41.10 41.92 42.76 1"-64.56 65.85 67.17 68.51 69.88 71.28 1 1/2"-129.14 131.72 134.36 137.04 139.79 142.58 2"compound 206.62 210.75 214.97 219.27 223.65 228.13 2"turbine 258.26 263.43 268.69 274.07 279.55 285.14 3"compound 413.23 421.49 429.92 438.52 447.29 456.24 3"turbine 619.85 632.25 644.89 657.79 670.95 684.36 4"compound 645.68 658.59 671.77 685.20 698.90 712.88 4"turbine 1,084.73 1,106.42 1,128.55 1,151.12 1,174.15 1,197.63 6"compound 1,291.35 1,317.18 1,343.52 1,370.39 1,397.80 1,425.75 6"turbine 2,376.08 2,423.60 2,472.07 2,521.52 2,571.95 2,623.38 8"compound 2,087.13 2,128.87 2,171.45 2,214.88 2,259.18 2,304.36 8"turbine 4,174.25 4,257.74 4,342.89 4,429.75 4,518.34 4,608.71 10"compound 3,000.24 3,060.24 3,121.45 3,183.88 3,247.56 3,312.51 10"turbine 6,522.25 6,652.70 6,785.75 6,921.46 7,059.89 7,201.09 12"turbine 8,609.39 8,781.58 8,957.21 9,136.35 9,319.08 9,505.46 Volume Rate Per 1,000 Gal - 6,000 3.19 3.25 3.32 3.39 3.45 3.52 6,001 12,000 3.57 3.64 3.71 3.79 3.86 3.94 12,001 18,000 4.18 4.26 4.35 4.44 4.52 4.62 18,001 30,000 5.10 5.20 5.31 5.41 5.52 5.63 30,001 Above 6.48 6.61 6.74 6.88 7.01 7.15 Water Rates - Fire Hydrant Minimum Chg (all meter sizes)122.72 125.17 127.68 130.23 132.84 135.49 Volume Rate Per 1,000 Gal 9.43 9.62 9.81 10.01 10.21 10.41 Water Rates - Cibolo Wholesale Volume Rate Per 1,000 Gal 3.27 3.34 3.40 3.47 3.54 3.61 16 Recommended Rate Plan WW Effective Effective Effective Effective Effective Wastewater Rates -- Residential Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Monthly Charge 15.01$ 15.46$ 15.92$ 16.40$ 17.06$ 17.74$ Volume Rate Per 1,000 Gal - 12,000 4.94 5.09 5.24 5.40 5.61 5.84 12,001 Above 11.33 11.67 12.02 12.38 12.88 13.39 Wastewater Rates -- Business and MF Monthly Charge 18.88 19.45 20.03 20.63 21.46 22.31 Volume Rate Per 1,000 Gal - 12,000 5.06 5.21 5.37 5.53 5.75 5.98 12,001 Above 11.33 11.67 12.02 12.38 12.88 13.39 Wastewater Rates -- YMCA Monthly Charge - - - - - - Volume Rate Per 1,000 Gal 3.33 3.43 3.53 3.64 3.78 3.94 17 Impact on Monthly Bills Effective Effective Effective Effective Effective Current Oct-23 Oct-24 Oct-25 Oct-26 Oct-27 Residential Average Monthly Water Bill 5,000 Gal W Total 81.50$ 83.53$ 85.61$ 87.74$ 90.36$ 93.07$ 5,000 Gal WW Increase -- $2.03 2.08 2.13 2.62 2.71 Increase -- %2.5%2.5%2.5%3.0%3.0% 10,000 Gal W Total 123.67$ 126.79$ 129.99$ 133.27$ 137.34$ 141.55$ 10,000 Gal WW Increase -- $3.12 3.20 3.28 4.07 4.21 Increase -- %2.5%2.5%2.5%3.1%3.1% 20,000 Gal W Total 266.61$ 273.59$ 280.76$ 288.13$ 297.49$ 307.19$ 20,000 Gal WW Increase -- $6.98 7.17 7.36 9.37 9.70 Increase -- %2.6%2.6%2.6%3.3%3.3% 18 Forecast Additional Revenue 2024 2025 2026 2027 2028 WATER Revenues -- Total Res. and Small Comm. INSIDE 11,948,069$ 12,420,498$ 12,907,045$ 13,408,086$ 13,924,006$ Res. and Small Comm. OUTSIDE 173,831 181,470 189,345 197,462 205,828 Large Commercial INSIDE 1,871,419 1,960,718 2,052,840 2,147,864 2,245,867 FH Meter Volume Rate INSIDE 394,216 402,100 410,142 418,345 426,712 Cibolo Wholesale 62,939 64,197 65,481 66,791 68,127 Total Rate Revenue 14,450,473 15,028,983 15,624,854 16,238,548 16,870,540 Water Revenues -- Additional Res. and Small Comm. INSIDE 472,429 486,547 501,041 515,920 Res. and Small Comm. OUTSIDE 7,639 7,875 8,117 8,366 Large Commercial INSIDE 89,299 92,123 95,023 98,003 FH Meter Volume Rate INSIDE 7,884 8,042 8,203 8,367 Cibolo Wholesale 1,259 1,284 1,310 1,336 Additional Rate Revenue 578,510 595,871 613,694 631,992 WASTEWATER Revenues -- Total Residential 6,646,054$ 6,998,978$ 7,367,096$ 7,820,151$ 8,303,878$ Business/MF 3,158,202 3,266,107 3,377,645 3,524,096 3,679,708 YMCA 11,997 12,357 12,727 13,226 13,755 Total Rate Revenue 9,816,253 10,277,442 10,757,468 11,357,473 11,997,341 WASTEWATER Revenues -- Additional Residential 352,924 368,118 453,055 483,726 Business/MF 107,905 111,537 146,452 155,612 YMCA 360 371 499 529 Additional Rate Revenue 461,189 480,026 600,006 639,868 ▪Prudent management by City staff has enabled magnitude of rate adjustments to be minimized ▪Proposed rate plan enables the utility to fully fund all water and wastewater maintenance, operating and construction costs ▪Will provide for the Utility Fund to operate self-sufficient with no need for General Fund subsidies ▪Enables the City to continually provide safe drinking water and effectively treat wastewater How Does Rate Plan Benefit Ratepayers & City? 19 QUESTIONS & DISCUSSION 20 Agenda No. 12.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Engineering Subject:Resolution 23-R-83 - Amendment of contract with AG|CM, Inc., for Owner's Representative Services related to the Woman Hollering Creek Wastewater Project. (B. James/K. Woodlee) BACKGROUND The Woman Hollering Creek Wastewater Trunk Main and Lift Station Project (WHC WW Project) is part of the City's effort to establish and expand public wastewater collection and conveyance service to the southern portion of Schertz.  The project generally consists of 13,000 linear feet (lf) of 30-inch diameter gravity main, 1,500 lf of 18-inch gravity main, 6,000 lf of 14-inch force main, and a wastewater lift station with 16-foot diameter storage and wet wells.  Once completed, the project will provide the backbone to a future system that will serve approximately 4,461 acres and 6,450 dwelling units in an area known as the WHC sewershed.  The project will convey wastewater to the newly constructed CCMA water reclamation plant on Trainer Hale Road.  It was initially expected that construction of the WHC WW Project would take 12 to 15 months to be fully complete.  Unexpected significant delays over the course of construction that began in early 2022 have occurred, and the project is currently expected to be fully complete late this year.  In order to continue to ensure that construction is managed appropriately and that it is done in compliance with City and other applicable standards, and considering current workload, City staff must continue to be augmented by the qualified professional contractual assistance that has been provided throughout the project by AG|CM. GOAL The goal of the owner's representative contract is to provide the appropriate level of construction management and quality assurance through installation of the Woman Hollering Creek Wastewater trunk main, lift station, and forcemain (WHC Project).  Management and inspection of the WHC Project will demand significantly more time than current city staff has available.  By providing for contracted owner's rep services, the project can be managed more thoroughly and properly.  AG|CM personnel will continue to function on the WHC Project as an extension of staff resources during the construction period. COMMUNITY BENEFIT The community benefits from having well run projects that result in quality infrastructure products and to ensure that taxpayer funds are used responsibly.  AG|CM will work for the city to accomplish those goals. SUMMARY OF RECOMMENDED ACTION Staff recommends Council approve Resolution 23-R-83. FISCAL IMPACT Funding needed for the not to exceed amount of this agreement is $90,000.  That amount is available Funding needed for the not to exceed amount of this agreement is $90,000.  That amount is available under the total funding for construction and ancillary tasks associated with the WHC WW Project.  Total funding for the current construction effort comes from a combination of 2013 Bond Sales, Wastewater Capital Recovery Funds, and planned Future Bond Sales, and totals $11,783,000.   RECOMMENDATION Staff recommends Council approve Resolution 23-R-83. Attachments Resolution 23-R-83  RESOLUTION NO. 23-R-83 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, AUTHORIZING AN AMENDMENT TO THE AGREEMENT WITH AG|CM, FOR OWNER’S REPRESENTATIVE SERVICES ON THE WOMAN HOLLERING CREEK WASTEWATER PROJECT, AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City staff of the City of Schertz (the “City”) has determined that the City requires continued construction management and quality assurance services relating to the construction of the Woman Hollering Creek Wastewater Project; and WHEREAS, AG|CM, Inc., is an approved project management firm with the City and is qualified to provide such owner’s representative services for the City; and WHEREAS, AG|CM has been acting acceptably as the City’s Owner’s Representative to this point on the project; and WHEREAS, the City Council has determined that it is in the best interest of the City to amend its Agreement with AG|CM, Inc., to continue its services related to the project for an additional base amount of $78,300, pursuant to the proposal attached hereto as Exhibit A (“Agreement”). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes an amendment to the agreement with AG|CM, Inc., in substantially the form set forth on Exhibit A and in accordance with the “Owners Rep Professional Services Agreement” in place between the City and AG|CM, Inc., for an additional amount of $78,300 and authorizes additional expenditures as needed up to an additional amount not to exceed $90,000. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this 5th day of September, 2023. CITY OF SCHERTZ, TEXAS ________________________________ Ralph Gutierrez, Mayor ATTEST: _______________________________ Sheila Edmondson, City Secretary (city seal) EXHIBIT A May 20, 2023 Mrs. Kathryn Woodlee City Engineer City of S chertz SUBJECT: Woman Hollering Wastewater Project - Amendment #1 Mrs. Woodlee: AG|CM. Inc. is pleased to provide an Amendment for Project Management Services, in relation to the Woman Hollering Wastewater Project, as follows: • Project Management Proposal, Executed 10-5-21, will be amended as follows: o Previously Adopted “Not to Exceed” fee of Three Hundred and Two Thousand, Five Hundred and Fifty Dollars ($302,550) will be increased by Seventy Eight Thousand, Three Hundred ($78,300) for a Total Revised Not To Exceed of Three Hundred Eighty Thousand and Eight Hundred Fifty Dollars ($380,850). This not to exceed amount will be based on assumed completion of construction in September of 2023, as shown on attached “Exhibit B – Rates and Labor Schedule Amendment #1”. Completion dates were provided to AG|CM, Inc. for assumption. AG|CM does not control the assumed schedule. Please indicate your acceptance of this proposal by signing below. Let me know of any questions, and thank you again for the opportunity to once again work with the City of Schertz. We very much value our relationship with The City, and look forward to aiding in delivering this most important project. Respectfully, Approved By: Ryan Rosborough, CCM Signature ________________________ Vice President – Central Texas AG|CM, Inc. Print Name _______________________ Date __________________ Attachments: Exhibit B – Rates and Labor Schedule Amendment #1 Woman Hollering Extension Labor Schedule Schedule M J J A S O N D Construction 2023 Total Hours Fee Staff Proposed 135.00$ 580 78,300.00$ QA Inspector 172 96 96 120 96 580 78,300$ 172 96 96 120 96 0 0 0 2023 Agenda No. 13.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Finance Subject:Ordinance 23-T-23 - Authorizing adjustments to the FY 2022-23 Budget. First Reading (S. Gonzalez/J. Walters) BACKGROUND The City Budget for FY 2022-23 was approved by Ordinance 22-T-30.  The budget can be modified by council authorization when necessary throughout the year. As previously directed, staff will try to limit the number of budget adjustments that come to council throughout the year by bundling different budget requests together in one adjustment ordinance. This adjustment will adjust budgets of multiple departments as needed, including to fund projects as previously authorized by City Council. The payment to the Sedona Tax Increment Refinancing Zone (TIRZ) was higher than expected by $300,000. The adjustment will add that amount to the Non-departmental budget line. Event Facilities will need an additional $58,000 for personnel overages and utility costs. Fleet will need an additional $60,000 to cover the costs of outside fleet repair orders. These items will be funded by a transfer from the City Manager personnel savings of $100,000 due to the reorganization initiated by the City Manager earlier this year that transformed the position of Assistant to the City Manager into the Internal Services Director and by $40,000 from the unused legal expenditure budget. For the remaining amount, staff proposes to recognize $240,000 in fire personnel deployment reimbursements that were unbudgeted and an additional $38,000 in investment income generated by the higher interest rates on the city's investments. GOAL To approve the budget adjustment to match operations and council authorized projects. COMMUNITY BENEFIT To maintain a complete and balanced budget as identified as a goal in the City's Strategic Plan and that meets State and Charter requirements. SUMMARY OF RECOMMENDED ACTION Staff recommends approval of Ordinance 23-T-23. FISCAL IMPACT This adjustment will increase the general fund budget by $455,000 and will recognize $455,000 in This adjustment will increase the general fund budget by $455,000 and will recognize $455,000 in additional revenues to offset the increase. Expenditure Budget:  Non-Departmental +$300,000 Event Facilities +$58,000 Fleet +$60,000 City Manager -$100,000 Legal Services -$40,000 Total +$278,000 Revenue Budget:  Fire OT Reimbursement +$240,000 Investment Income +$38,000 Total +$278,000 RECOMMENDATION Staff recommends approval of Ordinance 23-T-23. Attachments Ordinance 23-T-23  ORDINANCE NO. 23-T-23 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2022-2023 BUDGET, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 22-T-30, the City of Schertz (the “City”) adopted the budget for the City for the fiscal year 2022-2023 (the “Budget), which provides funding for the City’s operations throughout the 2022-2023 fiscal year; and WHEREAS, the City needs to authorized budget amounts of $278,000.00 to raise the budget to cover expected budget overages; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the ordinance; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the and re-authorize the funds as more fully set forth in this Ordinance. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City shall increase the Non-Departmental Budget by $300,000.00 for the annual contribution to the Sedona Tax Increment Refinancing Zone. Section 2. The City shall increase the Event Facilities Department Budget by $58,000.00 for personnel and utility costs. Section 3. The City shall increase the Fleet Department Budget by $60,000.00 for outside fleet repair costs. Section 4. The City shall decrease the City Manager Department Budget by $100,000.00 due to a personnel reorganization. Section 5. The City shall decrease the Legal Services Department Budget by $40,000.00 to match estimated year end expenditures. Section 6. The City shall recognize an additional $240,000.00 in reimbursement revenue for firefighter deployments in the state above the previous budget. Section 7. The City shall recognize an additional $38,000.00 in additional investment income earned for the year. 50558021.1 - 2 - Section 8. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are ad opted as a part of the judgment and findings of the Council. Section 9. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 10. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 11. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 12. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 13. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the _____ day of ____________, 2023. PASSED, APPROVED, and ADOPTED ON SECOND READING, the _______ day of ______________, 2023. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary Agenda No. 14.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Planning & Community Development Subject: Ordinance 23-S-14 - Consideration and/or action on a request to rezone approximately 25 acres of land from Pre-Development District (PRE) to Planned Development District (PDD), generally located approximately 2,200 feet southeast of the intersection of Country Club Boulevard and IH-35 access road, also known as Comal County Property Identification Number 377261 and Guadalupe County Property Identification 63833, City of Schertz, Comal County and Guadalupe County, Texas. Final Reading (B.James/L.Wood/E.Delgado) BACKGROUND Update from the August 1, 2023 City Council Meeting: At the August, 1, 2023 City Council meeting, the applicant requested that the item be postponed / tabled to the September 5th City Council meeting. City Council voted to table the item with a 5-1 vote with Council Member Davis with the nay vote.  On August 22, 2023, the Planning Division received a revised Planned Development District Design Standards document from the applicant for Ordinance No. 23-S-14, the zone change to Planned Development District (PDD) for The Villas at Bluebonnet Ridge. Below is a table that identifies the changes that have been proposed by the applicant since the August 1, 2023 City Council meeting:   Design Standard Presented at the July 18th and August 1st City Council Meetings Modified Design Standard to be presented at the September 5th City Council Meeting Change in standard Gated community with no more than 170 units Gated community with no more than 140 units Reduction in overall unit count by 30 units Units spread across 85 duplexes Units spread across 70 duplexes Reduction in overall duplex count by 15 units Amenities proposed included playscapes, picnic tables, and a neighborhood pavilion Amenities proposed included playscapes, pickleball courts, picnic tables, and a neighborhood pavilion Addition of a proposed pickleball court Proposed 7.31 acres of green space and amenities Proposed 8.52 acres of green space and amenities (which includes 0.74 acres of miscellaneous spaces and detention ponds in addition to the specific acreages listed) Increased green space and amenities by 1.21 acres Interior Park and amenities shown as 0.50 acres Interior Park and amenities shown on 0.52 acres Increase of 0.02 acres of interior park and amenities Mail Center with covered pavilion and additional parking on 0.29 acres Mail center with covered pavilion and additional parking on 0.23 acres Reduction of mail center area by 0.06 acres 0.56 acre fenced in private dog park 0.29 acre youth sport facilities such as pickleball courts Removal of proposed private dog park and replace with youth sport facility. Reduction in acreage by 0.27 acres 1.95 acre private Picnic / Trail / Community Garden Area 2.73 acre private Picnic / Trail / Community Garden Area Increase private picnic / trail / community garden area by 0.78 acres Lot width proposed at 65 feet Lot width proposed at 75 feet Increase of 10 feet in each proposed lot width. 75 feet is the lot width for R-3 per the UDC. No longer requesting a modification to the lot width. Lot area proposed at 5,655 square feet Lot with proposed at 6,525 square feet Increase in proposed lot width 870 square feet Each lot will have a 10 foot side setback on one side and a zero lot line setback on the opposite side All lots will have a 10 foot side setback on each side (the 6 corner lots within the development will maintain 15 foot side setbacks) No longer requesting a modification to the side setbacks. All lots will have the required per the UDC 10 foot side setbacks Due to the reduced side yard setbacks, each duplex would be required to have fire walls and A/C condensers to be in the rear yard Due to the side yards all being 10 feet, the fire wall paragraph of requirements have been removed No longer proposing firewalls due to all lots having 10 foot side yard setbacks Proposed 680 off street parking spaces Proposed 560 off street parking spaces With the reduction in overall unit counts to 140 units, the overall parking of 4 spaces per unit is reduced by 120 spaces 16 parking spaces split between interior parks and mail station 23 parking spaces split between interior parks and mail stations Increase of 7 spaces across the interior parks and mail stations Proposed overall parking spaces of 772 Proposed overall parking spaces of 659 Due to the reduction in unit count there are less parking spaces overall for the development The applicant is requesting action be taken at the September 5, 2023 City Council meeting based on the revised Planned Development District Design Standards as included within this agenda item.  The rest of this report has been modified to include the new proposed PDD Design Standards.   Public Notice: One hundred seventeen (117) public hearing notices were mailed to the surrounding property owners on June 1, 2023. A public hearing notice was published in the "San Antonio Express" on June 28, 2023. At the time of this report (August 25, 2023, at 3:00pm) staff has received one hundred sixty-six (166) responses opposed, and thirty-two (32) response in favor, and three (3) responses neutral to the proposed rezoning request.  As a note on the public hearing responses, there are fourteen (14) properties that had submitted either an opposition letter or an in favor letter, that subsequently submitted a that had submitted either an opposition letter or an in favor letter, that subsequently submitted a differing response.  If a proposed zoning change is protested in writing and signed by the owners of at least twenty percent (20%) of the area of the lots or land immediately adjoining the area covered by the proposed zoning change or zoning map amendment and extending 200 feet from that area, the proposed change must receive, in order to take effect, the affirmative vote of at least three-fourths (¾) of all members of the City Council according to LGC, Local Government Code § 211.006(d). At the time of this staff report (August 25, 2023, at 3:00pm) the total percentage of the protested parcel acreage is 28.50%, therefore, the 3/4 vote has been triggered for the September 5, 2023, City Council.  Proposed Zoning Concept: The proposed development will be a gated community with no more than 140 units. These units will be spread across seventy (70) duplexes. Each unit is proposed to be between 1,300 square feet and 1,400 square feet and will feature three bedrooms, 2.5 baths, an eat-in kitchen, two living rooms, a laundry room, covered back patio, private yard, and a two-car garage.    The PDD Design Standards propose to conform with the Two-Family Residential District (R-3) zoning with modifications to the minimum lot area, lot depth, and setbacks as shown in the table below.   Classification Minimum Lot Size Minimum Yard Setback  Area Square Footage Width Ft. Depth Ft.  Front Ft. Side Ft. Rear Ft.  Two-Family Residential District (R-3) Per the Unified Development Code 9,000 75 120 25 10 20 Proposed Two-Family Residential (R-3), Per The Villas at Bluebonnet Ridge PDD 6,525 75 87 25 10 20 All lots within the proposed The Villas at Bluebonnet Ridge will have 10 foot side yard setbacks, all corner lots within the development will maintain a 15 foot side setback.  Parks and Amenities: The proposed PDD plans to incorporate 8.52 acres of green space and amenities. This would include a pavilion, playground for the community, a concrete walking path. Additionally, a mail center is proposed with a covered pavilion, and additional parking access. There is also a proposed 0.29 acre space for youth sport facilities such as pickleball courts, a 2.73 acre private picnic / trail / community garden area, a 4.01 acre public walking trail contingent upon approval with LCRA to develop within the easement, and 0.74 acres of miscellaneous spaces and detention ponds.  Parking: Per the City of Schertz Unified Development Code, duplexes have a required parking ratio of two (2) spaces per unit. The proposed The Villas at Bluebonnet Ridge has 140 units which would require 280 off-street parking spaces. However, per the proposed The Villas at Bluebonnet Ridge PDD Design Standards there are 659 proposed parking spaces across the development, including a total of 4 spaces per unit (2 within the driveway and an additional two in the garage), an additional 23 parking spaces split between the interior parks and mail station and an additional 76 spaces available on the street to use as overflow and guest parking.   HOA and Maintenance Proposed: HOA and Maintenance Proposed: The proposed The Villas at Bluebonnet Ridge will be a gated community with an HOA established. The entire development both inside and outside the gates to include irrigation will be maintained by the HOA's maintenance crew. This includes maintenance of all common areas to include all proposed crushed granite walking trails, concrete pathways, neighborhood amenities and multi-use paths, all the front yards, side yards, and backyards of the duplexes. A 6-foot wood privacy fence will be installed along the boundary with The Fairways at Scenic Hills neighborhood.  GOAL The project goal is to rezone approximately 25 acres of land, generally located approximately 2,200 feet southeast of the intersection of Country Club Boulevard and IH-35 access road, also known as a portion of Comal County Property Identification Number 377261 and Guadalupe County Property Identification 63833 from Pre-Development District (PRE) to Planned Development District (PDD) in order to develop a gated community with no more than 140 units spread across seventy (70) duplexes.  COMMUNITY BENEFIT It is the City’s desire to promote safe, orderly, efficient development and ensure compliance with the City’s vision of future growth. SUMMARY OF RECOMMENDED ACTION In 2022, the applicant submitted a zone change request to a Planned Development District (PDD) with a base zoning of Apartment/ Multi-Family Residential (R4). That proposal included approximately 220 units to be developed as fourplexes. On September 27, 2022, the City Council was unable to obtain the super majority needed for the approval of that zone change application, which ultimately lead to the application being denied. During the discussion at the September 27, 2022, City Council meeting there were concerns with the proposed density.  Based on the previous City Council feedback the developer made changes and proposed a different PDD to address the concerns presented at the September 27th meeting. At the January 25, 2023, Planning and Zoning Commission meeting and the February 28, 2023, City Council meeting the proposed PDD design concept was presented with a base zoning of Townhome District. That proposal was for a maximum of fifty-one (51) buildings consisting of no more than 198 units. Ultimately, at the April 25, 2023, City Council meeting the project was unable to obtain the required super majority for approval at the final reading and the item failed and the zone change request was denied.  The Schertz Sector Plan for Northern Schertz designates the subject property as Single-Family Residential. The Single-Family Residential land use designation encourages the mixture of various residential type development as well as maintaining a walkable neighborhood feel. The proposed rezoning to Planned Development District (PDD), with a base zoning of Two-Family Residential (R-3) does conform to the Comprehensive Land Use Plan designation as it would provide a needed mixture of housing type to Schertz. The current proposed The Villas at Bluebonnet Ridge PDD provides a reduction in density from the previous two proposal. By proposing no more than 140 units spread across 70 duplexes, it is both a reduction in overall unit density but also a different product type than what was previously proposed. This reduction in density was identified as being desirable by City Council. Additionally, the proposal of duplexes does conform with the Schertz Sector Plan by providing for a type of residential housing that currently does not exist in the area. Additionally, the current proposal accommodates an area for the dedication and construction of the walking trail within the overhead electrical easement, contingent upon LCRA approval, which was desired by staff and City Council has expressed the importance of trails to be constructed with developments at the January 10, 2023 City Council meeting. This proposed trail is identified on the Schertz Transportation Plan-Trails Network and would ultimately be part of the "Great Northern Trail".   Proposed PDD Design Standards Update from the July 18th and August 1st City Council Meetings : At the August 1, 2023 City Council meeting, the applicant requested that the item be tabled to the September 5th City Council meeting so they could make revisions to the proposed project. On August 22, the Planning Division received an update Planned Development Design Standards document with revised attachments. The modifications include reducing the overall unit density by 30 units for an overall proposed density of 140 units, reducing the overall duplex count by 15 units, for an overall duplex count of 70 units, requiring all lots to have a minimum side yard setback of 10 feet eliminating the need for the fire wall requirements that were previously proposed. Additionally, the applicant is proposing increased green space and amenities, and a reduction in overall parking based on the decrease in unit counts.  The proposed changes by the applicant are based on previous feedback from the City Council and the residents.  RECOMMENDATION Staff Recommendation: The Planning Division, Engineering Department, Public Works Department and Fire Department have all reviewed the proposed The Villas at Bluebonnet Ridge Planned Development District design standards with no objections to the proposed. Staff recommends approval of the proposed zone change to Planned Development District (PDD) as presented with the modifications made by the applicant as presented within this agenda item. Planning and Zoning Commission Recommendation: The Schertz Planning and Zoning Commission met on June 14, 2023 and voted to recommend that City Council approve the proposed zone change with corrections to the PDD Design Standards in relation to the Impervious Coverage and the UDC acreage requirement for gated communities by a 5-1 vote with Commissioner Hector with the nay vote.    Attachments Ord 23 S 14 w attachments  Aerial Exhibit  Public Hearing Notice Map  Public Hearing Responses as of August 25, 2023 at 3:00PM  City Council Presentation Slides  ORDINANCE NO. 23-S-14 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 25 ACRES OF LAND FROM PRE-DEVELOPMENT DISTRICT (PRE) TO PLANNED DEVELOPMENT DISTRICT (PDD), GENERALLY LOCATED APPROXIMATELY 2,200 FEET SOUTHEAST OF THE INTERSECTION OF COUNTRY CLUB BOULEVARD AND IH- 35 ACCESS ROAD, ALSO KNOWN AS A PORTION OF COMAL COUNTY PROPERTY IDENTIFICATION 377261 AND GUADALUPE COUNTY PROPERTY IDENTIFICATION 63833, CITY OF SCHERTZ, COMAL AND GUADLAUPE COUNTY, TEXAS WHEREAS, an application to rezone approximately 25 acres of land from Pre- Development District (PRE) to Planned Development District (PDD), generally located approximately 2,200 feet southeast of the intersection of Country Club Boulevard and IH-35 access road, and more specifically described in the Exhibit A and Exhibit B attached herein (herein, the “Property”) has been filed with the City; and WHEREAS, the City’s Unified Development Code Section 21.5.4.D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested zone change (the “Criteria”); and WHEREAS, on June 14, 2023, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to approve with clarifications to the development standards set forth in Exhibit C attached herein (the “Development Standards”); and WHEREAS, on July 18, 2023, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested zoning be approved as provided for herein. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The Property as shown and more particularly described in the attached Exhibit A and depicted in Exhibit B, is hereby zoned Planned Development District (PDD) as per the attached Exhibit C. Section 2. The Official Zoning Map of the City of Schertz, described and referred to in Article 2 of the Unified Development Code, shall be revised to reflect the above amendment. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 9. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. PASSED ON FIRST READING, the ____ day of ___________ 2023. PASSED, APPROVED and ADOPTED ON SECOND READING, the ___ day of __________, 2023. CITY OF SCHERTZ, TEXAS _____________________________ Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (city seal) COMAL COU N T Y GUADALUPE C O U N T Y COMAL COU N T Y GUADALUPE C O U N T Y 35 ZONE CHANGE EXHIBIT 1 The Villas at Bluebonnet Ridge A PLANNED DEVELOPMENT DISTRICT City of Schertz August 2023 Table of Contents 1. Planned Development District ----------------- 2 2. PDD Purpose and Intent ------------------------- 2 3. The Property ---------------------------------------- 2-3 4. Parks and Amenities ------------------------------ 3 5. Two Family Residential District ---------------- 4 6. Homeowners Association and Maintenance ---------------------------------------- 4-5 7. Architectural Review Comitee ----------------- 5 8. Site Design Standards ---------------------------- 5 9. Fire Walls -------------------------------------------- 5-6 10. Parking ----------------------------------------------- 6 11. Amendments to the Planned Development District (PDD) -------------------- 6 Exhibits A. The Villas at Bluebonnet Ridge B. Amenities, Parks, Entry, Mail Station C. Parking Exhibit Per Unit August 2023 Habi Land, LLC. Authored by: Eugenio Murillo 2 The Villas at Bluebonnet Ridge 140 Unit Development on 24.1784 Acres Planned Development District. Understanding there may be circumstances in which a development might not be able to adhere to the strict regulations and design standards set forth in the Schertz Unified Development Code (UDC), the UDC established Article 5, and Section 21.5.10, a Planned Development District (PDD), as an alternative approach to conventional land development. The City of Schertz Unified Development Code as amended will govern development of the property, except for the following statements. PDD Purpose and Intent. The purpose of PDD regulations is to encourage and promote more creative, innovative, and imaginative land development than would be possible under the regulations found in a typical zoning district. The intent is to allow substantial flexibility in planning, design, and development standards in exchange for greater land values and amenities. Enhanced parkland and open space, preservation of natural resources, pedestrian friendly environment, and deviation from the typical traffic patterns are all a result of this allowed flexibility. It is this intrinsic flexibility, in the form of relief from the normal zoning ordinances, design standards, land use densities, and subdivision regulations, that allows for the definition of uses, densities and standards that will permit the alternative planning associated with a PDD and this development known as The Villas at Bluebonnet Ridge. The Property. The location of the subject property is directly west of the Scenic Hills Neighborhood and directly east of The Fairways at Scenic Hills as described on Exhibit A. The current condition of the property creates a unique opportunity for development. The approximately 24.1784-acre site was previously known as part of the Northcliffe Golf Club. The property is bound by Country Club Boulevard to the south, Columbia Drive to the North, and existing single-family neighborhoods to the east and west. 3 Analysis of the property via phase 1 ESA reports, geotechnical reports, and bore samples do not reveal any physical constraints, potential health, or safety hazards. Further evaluation of the tract by the Developer’s engineers has confirmed utilities are available and the property’s demands can be served. The Villas at Bluebonnet Ridge (Exhibit A) is proposed. Such amenities will include both passive and active areas, as well as concrete pathways and crushed granite walking trails. Multi-purposed walkways and sidewalks will provide links between park areas, open spaces, resident units, and amenities. Amenities provided and shown on Exhibit B will include playscapes, pickleball courts, picnic tables, and a neighborhood pavilion. All of which promote a safe and pedestrian friendly environment and overall livable community. Also, Exhibit B will depict the entry gate and landscaping features. Our current concept plan consists of a gated community with no more than 140 units. These units will be spread across 70 duplexes. Each unit will be between 1,300 sf and 1,400 sf. Every unit will feature 3 bedrooms, 2.5 baths, an eat in kitchen, two living rooms, a laundry room, a covered back patio, a private yard, and a two-car garage. This proposed community will be managed and maintained by The Villas at Bluebonnet Ridge “HOA”. The community is designed to enhance the overall neighborhood standards by incorporating 8.52 acres of green space and amenities. This includes multiple private parks, public walking trail contingent upon approval with LCRA to develop within the easement. All of which are outlined in the overall site plan Exhibit A. Parks & Amenities. The development’s interior private park and amenities as shown on 0.52 acres, are designed to house a pavilion for birthday parties & special events, a playground for the community, and a concrete walking path. The mail center is designed with a covered pavilion, and additional parking access will be provided on 0.23 acres. In addition to the previously mentioned improvements, the development will also feature a 0.29-acre space for youth sport facilities such as pickleball courts, a 2.73-acre private Picnic/Trail/Community Garden area, and a 4.01 Acre public walking trail contingent upon approval with LCRA to develop within the easement and 0.74 acres between misc. spaces and detention ponds. All the above is shown on Exhibit A and Exhibit B 4 Two-Family Residential District. The intent of the development is to conform with the Two-Family Residential District (R-3) zoning district but to modify the lot depth and lot area as follows. Each lot is comprised of at least 6,525 sf with a minimum depth of 87- feet. Each lot will have a width of at least 75 feet. There will be 70 lots in total. Each area, as shown and identified on Exhibit A. Each lot will have a 10-foot side setback on one side (the 6 corner lots within the development will maintain 15-foot side setback). Each lot will have a 25-foot front setback, and a 20-foot rear setback per the table below. Where residential lots have double frontage, running from one street to another, no access from the rear of the property will be permitted to the street. Only one access point will be permitted from a residential lot, so long as the access is from the front of the lot. All lots with double frontage within that block will have the same restriction and orientation as the lot on either side. Table 21.5.7.A DIMENSIONAL REQUIREMENTS RESIDENTIAL ZONING DISTRICTS Minimum Lot Size and Dimensions Minimum Yard Setback (Ft) Miscellaneous Lot Requirements Code Zoning District Area Sq. Ft. Width Ft. Depth Ft. Front Ft. Side Ft. Rear Ft. Minimum Off-Street Parking Spaces Max Height Ft. Max Imperv Cover Key R-3 Per UDC Two-Family Residential District 9000 75 120 25 10 20 2 35 60% h,j,k,l, m,o R-3 (PDD) Two-Family Residential District (PDD) 6525 75 87 25 10 20 2 35 60% h,j,k,l, m Key: h. Corner lot shall have minimum 15-foot yard setback from street right-of-way. j. Site Plan approval required. k. Swimming pools count toward the maximum impervious cover limitations, unless the swimming pool is equipped with a water overflow device appropriate for such pool, and only if it drains into any pervious surface, in which case the water surface shall be excluded. l. No variances may be permitted to exceed the maximum impervious cover limitations m. Refer to Article 14, section 21.14.3 for additional design requirements o. Side yard setback of 7.5 ft. for R-1, R-2, R-3, R-6, R-7, and MHS continues in effect for all subdivisions vested on the date of adoption of Ordinance No. 11-S-15. → (Not to be used for The Villas at Bluebonnet Ridge) Homeowners Association & Maintenance. City of Schertz UDC Article 8 Section 21.8.1.B.1 stipulates that a Gated Community shall be a minimum of seventy-five (75) acres. The Villas at Bluebonnet Ridge is modifying this UDC requirement to allow the 5 development of a gated community a minimum of 24 acres. This development will be gated, and a Homeowners Association (HOA) will be established. The entire development both inside and outside of the gates to include irrigation will be maintained by the HOA’s maintenance crew. This is to include the maintenance of common areas, all front yards, side yards, and back yards. The HOA’s maintenance crew will have access to all back yards via side gates. The HOA will have master keyed locks to allow for access to maintain each unit’s backyard. A 6-foot wood fence will be installed along the boundary with The Fairways at Scenic Hills neighborhood. Crushed granite walking trails, concrete pathways, neighborhood amenities, and multi-use paths within the development’s common areas will all be maintained by “The Villas at Bluebonnet Ridge HOA” as well. Architectural Review Committee. The Developer will establish an Architectural Review Committee (ARC) which will be responsible for reviewing and approving construction plans for all residential construction within The Villas at Bluebonnet Ridge. The ARC will consist of members appointed by the Developer until all the property within the Villas at Bluebonnet Ridge has been transferred to an independent third-party purchaser or to the HOA. Construction of residential and community amenities within the Villas at Bluebonnet Ridge shall first be submitted to the ARC for approval and to verify compliance with the terms, conditions, and obligations of the PDD and deed restrictions. The ARC shall review such contemplated construction and shall, if approved, provide verification in a f orm acceptable to the City by which the ARC verifies that the plan for the contemplated construction complies with the PDD and associated guidelines . Site Design Standards. With the exemption of lot sizes, lot area and gated community minimum acreage, this proposed development conforms to the UDC for orderly and unified development of streets, utilities, neighborhood design, public land and facilities. Streets, gates, and lighting will be maintained by the HOA. All public utilities will be maintained by the city with easements to be recorded for access and maintenance as detailed in the utility plan provided to the city. 6 Parking. According to UDC Section 21.10.4, each 3-bedroom unit within this development is required to have 2 off street parking spaces. As noted, and shown in Exhibit C, each 3 -bedroom unit has two driveway parking spaces in addition to two garage parking space for a total of 4 spaces per unit. In addition to the 560 off street parking spaces allocated across the development, there are an additional 23 parking spaces split between the interior parks and mail station and an additional 76 spaces available on street to use as overflow and guest parking. Total parking spaces available are 659. Amendments to the Planned Development District (PDD). Any significant future changes from the established Dimensional Requirements for the approved PDD, which alter the concept of the PDD or increase the density, will cause the plan to be re - submitted for approval by the Planning & Zoning Commission and the City Council, including a new public hearing with applicable fees. Minor changes which do not change the concept or intent of the development shall be approved or denied administratively. Exhibit B The Villas at Bluebonnet Ridge Duplex / 70 Lots - 140 Units Parks and Amenities / 0.52 Acres Private Picnic Trail Area / 2.73 Acres Mail Station Area / 0.23 Acres Youth Sport Facilities / 0.29 Acres Miscelaneous Areas / 0.08 Acres Total: 3.85 Acres Detention Ponds / 0.66 Acres Public Trail System / 4.01 Acres Total: 8.52 Acres PROJECT AREAS & UNITS: Duplex / 70 Lots - 140 Units Parks and Amenities / 0.52 Acres Private Picnic Trail Area / 2.73 Acres Mail Station Area / 0.23 Acres Youth Sport Facilities / 0.29 Acres Miscelaneous Areas / 0.08 Acres Total: 3.85 Acres Detention Ponds / 0.66 Acres Public Trail System / 4.01 Acres Total: 8.52 Acres PROJECT AREAS & UNITS: Exhibit D Amenities, Parks, Entry, Mail Station 76 659 Exhibit E Parking Exhibit Per Unit !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P!P !P !P!P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P g U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U U 34755NOLLEY CARIBBEANPROPERTIES LLC 63838NOLLEY CARIBBEANPROPERTIES LLC 34548NOLLEY CARIBBEANPROPERTIES LLC 1 2 1 8 9 6 N O L L E Y C A R I B B E A N P R O P E R T I E S L L C 63835NOLLEY CARIBBEANPROPERTIES LLC377261HABI LANDLLC 63833HABI LAND LLC 40724 40723 40600 40603 3 4 8 0 0 1 0 8 3 0 6 40618 40626 40720 40608 40605 3 4 8 0 1 3 4 7 9 9 1 0 8 3 0 7 40721 40602 40722 40717 40607 40718 40726 40727 40611 40619 40601 40725 40604 40598 40599 40606 1 0 8 3 3 1 1 1 7 1 6 5 1 1 7 1 6 4 117162 117435 117436 1 1 7 4 3 7 117434 117160 1 1 7 4 2 7 1 1 7 1 5 8 1 1 7 1 5 9 116735 1 2 1 9 3 5 1 2 1 9 3 6 117438 121929 121934 121932 121933 116737 116736 121928 115720 115719 1 2 1 8 9 7 121907 121910 1 1 7 4 3 2 121908121909 1 2 1 9 1 2 121911 1 1 7 4 2 5 117433 1 1 5 7 2 6 117163 117424 117426 117428 1 2 1 9 1 3 1 1 7 4 3 0 117429 115722 40615 40616 1 1 5 7 2 31 1 7 4 3 1 116739 116740 116742 40621 4 0 5 9 0 40612 115724 1 1 5 7 2 5 4 0 5 9 1 40597 40592 40629 40628 4 0 5 8 9 4 0 5 8 8 40596 40623 40627 40593 40594 40595 1 2 1 9 2 7 1 1 7 4 3 9 121930 1 2 1 9 3 1 1 1 7 1 6 1 116738 116741 117423 40625 40620 40622 40613 115721 40610 40617 40609 40751 40614 C o m a l C o u n t y G u a d a l u p e C o u n t y 1" WL 2 " W L 8" W L 8" W L 2 " W L 1 2 " W L 6" W L 6 " W L 6" W L 8"WL 1 2 " W L 8 " W L 2" W L 8" WL 8 " W L 6 " W L 8 " W L 8 " W L 6"WL 6" WL 8"WL 6" W L 8 " W L 10" WL6" W L 8" W L 8" WL 8 " W L 6" WL 6" WL 6" WL 6" W L 6 " W L 8 " W L 1 2 " W L 6"WL 6 " W L 6 "W L 6 "W L 6"WL 1 2 " W L 8 " W L 8" WL 12" WL 6" W L 8 " W L 8 " W L 8" W L 8 "W L 8 " W L 2 "W L 2 "W L 2 "W L 2 "W L 2 "W L 8"W L 8 " W L 8 " W L 2 " W L 4 " W L 4 " W L 12" WL 1 2 " W L 1 2 " W L 2 " W L B E AV E R C R K C H E R R Y H U R S T S T O R M KIN G S T A N D R E W S SENNENCV VISTA DR C R O O K E D S TI C K HUNTERS GLEN P O R T C H E S T E R B L A C K B U T T E PEBBLE BEACH BLACK DIAMOND C O U N T R Y C L U B B L V D O A K C T SCENIC DR C Y P R E S S C T M I M O S A C T P E C A N C T MERION WAY S T A N D R E W S COLUMBIA B L A C K B U T T E T A M A R O N FOX RUN G R A Y S O N C L I F F S M O K E Y P LATT E I H 3 5 N A C C E S S R DIH 3 5 N A C C E S S R D T A R R A N T HILL W HIS P E R K N O LL C H E S T N U T C T E L M C T COVERS CV GREENRIDGE B R O O K LI N E K N O L L W O O D I H 3 5 N C H A R L E S T O N F O X B R I A R L N W I M B L E D O N D R 14" HDPE 3 " P o l y V i n y l C h l o ri d e 8" PVC SDR 35 8" PVC SDR 35 8 " P V C S D R 3 5 8 " P oly V in yl C hlo rid e 8 " P o l y V i n y l C h l o ri d e 8" PVC SDR 35 8 " P V C S D R 2 6 8 " P V C S D R 2 6 8" P V C S D R 2 6 8 " P V C S D R 2 6 8 " P V C S D R 3 5 8 " P V C S D R 3 5 8" P V C S D R 3 5 8 " P o l y V i n y l C h l o r i d e 8" PVCSDR 35 8 " P V C S D R 3 5 8" PVC SDR 35 8 " P V C S D R 3 5 8 " P V C S D R 3 5 8" PVC SDR 35 8" PVC SDR 35 8" PVC SDR 35 8 " P V C S D R 3 5 8 " P V C S D R 3 5 8" PVC SDR 35 8 " P V C S D R 3 5 8" P V C S D R 3 5 8" PVC SDR 35 8 " P V C S D R 3 5 8 " P V C S D R 3 5 8 " P V C S D R 3 5 8" P V C S D R 3 5 8" PVC SDR 35 8 " P VCSDR 3 5 8 " P V C S D R 3 5 8 " P V C S D R 2 6 8" PVCSDR 26 8 " P V C S D R 2 6 D - 2 2 4 1 8" PVC SDR 26 8" PVCSDR 26 8" PVC SDR 35 8 " P V C S D R 3 5 8" PVCSDR 35 8" PVC SDR 35 8" P V C S D R 3 5 8" PVC SDR 35 8 " P V C S D R 3 5 8" P V C S D R 3 5 8" PVCSDR 35 8 " P V C S D R 2 6 8" P V C S D R 3 5 8 " P V C S D R 2 6 8" PVCSDR 35 8 " P V C S D R 3 5 8 " P V C S D R 3 5 8 " P oly V in yl C h l o rid e 1 0 " P oly Vin yl C hlo rid e 8 " P V C S D R 3 5 8 " P o l y V i n y l C h l o r i d e 8" PVC SDR 35 8" PVC SDR 35 8 " P V C S D R 3 5 8" P V C S D R 3 5 8 " P V C S D R 2 6 1 2" P V C S D R 3 5 8" P V C S D R 3 5 8 " P V C S D R 3 5 8" Poly Vinyl Chloride 8" Poly Vinyl Chloride 1 0" P V C S D R 35 8 " P V C S D R 3 5 8 " P V C S D R 3 5 8 " P oly V in yl C hlo rid e (2 5 0' R O W )' Fre e w a y (I H 3 5 N ) (2 5 0' R O W )' F re e w a y (I H 3 5 N ) (7 0' R O W )' R e sid e ntial C olle ctor ( C O U N T R Y C L U B B L V D ) Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID , IGN, and the GIS U ser Community41 Inch = 200 FeetTHE VILLAS ATBLUEBONNET RIDGE(PLPDD20230093)0 200 400 600 800100Feet <all other values> Freeway Principal Arterial Planned Principal Arterial Secondary Arterial Planned Secondary Arterial Secondary Rural Arterial Planned Secondary Rural Arterial Residential Collector Planned R esidential C ollector Commercial Collector B Planned C ommercial Collector B Commercial Collector A Planned C ommercial Collector A <all other values> Highways Major Roads Minor Roads Other Cities 1" 2" 3" 4" 6" 8" 10" 12" 16" 18" 20" 24" 30" 36" Schertz Gravity Schertz Pressure Neighboring Gravity Private Pressure 200' Buffer Schertz Municipal Boundary County Boundaries U Hydrant !P Manholes GUADALUPE COUNTY 3454 8 - COUN TRY CLUB BLVD34755 - 5 301 COUNT RY CL UB BLV D34799 - 3 522 FOXB RIAR LN34800 - 3 521 WIMB LEDON DR34801 - 3 517 WIMB LEDON DR40588 - 3 628 EL M CT40589 - 3 624 EL M CT40590 - 3 620 EL M CT40591 - 3 604 EL M CT40592 - 3 601 EL M CT40593 - 3 701 HUNT ERS GL EN40594 - 3 705 HUNT ERS GL EN40595 - 3 709 HUNT ERS GL EN40596 - 3 713 HUNT ERS GL EN40597 - 3 717 HUNT ERS GL EN40598 - 3 721 HUNT ERS GL EN40599 - 3 725 HUNT ERS GL EN40600 - 3 729 HUNT ERS GL EN40601 - 3 733 HUNT ERS GL EN40602 - 3 737 HUNT ERS GL EN40603 - 3 741 HUNT ERS GL EN40604 - 3 745 HUNT ERS GL EN40605 - 3 749 HUNT ERS GL EN40606 - 3 753 HUNT ERS GL EN40607 - 3 757 HUNT ERS GL EN40608 - 3 925 PEC AN CT40609 - 3 921 PEC AN CT40610 - 3 917 PEC AN CT40611 - 3 913 PE CAN CT40612 - 3 912 PEC AN CT40613 - 3 908 PEC AN CT40614 - 3 904 PEC AN CT40615 - 3 900 PEC AN CT40616 - 4 025 CYP RESS CT40617 - 4 021 CYP RESS CT40618 - 4 017 CYP RESS CT40619 - 4 013 CYP RESS CT40620 - 4 012 CYP RESS CT40621 - 4 008 CYP RESS CT40622 - 4 004 CYP RESS CT40623 - 4 000 CYP RESS CT40625 - GRE ENRIDGE40626 - CH ERRYHURS T40627 - 3 617 EL M CT40628 - 3 613 EL M CT40629 - 3 609 EL M CT40717 - 3 748 HUNT ERS GL EN40718 - 3 744 HUNT ERS GL EN40720 - 3 740 HUNT ERS GL EN40721 - 3 736 HUNT ERS GL EN40722 - 3 732 HUNT ERS GL EN40723 - 3 728 HUNT ERS GL EN40724 - 3 724 HUNT ERS GL EN40725 - 3 720 HUNT ERS GL EN40726 - 3 716 HUNT ERS GL EN40727 - 3 712 HUNT ERS GL EN40751 - GRE ENRIDGE63833 - COUN TRY CLUB BLVD63835 - 5 301 COUNT RY CL UB BLV D63838 - COUN TRY CLUB BLVD115719 - 6117 PORTCHE STER115720 - 6113 PORTCHE STER115721 - 61 09 PORTCHE STER115722 - 61 05 PORTCHE STER115723 - 61 01 PORTCHE STER115724 - 61 00 PORTCHE STER115725 - 61 04 PORTCHE STER115726 - 61 08 PORTCHE STER116735 - 6113 MERION WAY116736 - 61 09 MERION WAY116737 - 61 05 MERION WAY116738 - 61 01 MERION WAY116739 - 61 00 MERION WAY116740 - 61 04 MERION WAY116741 - 61 08 MERION WAY116742 - 6112 MERION WAY117158 - 36 83 PEBBLE BEAC H117159 - 36 79 PEBBLE BEAC H117160 - 36 75 PEBBLE BEAC H117161 - 36 69 PEBBLE BEAC H117162 - 36 72 PEBBLE BEAC H117163 - 36 74 PEBBLE BEAC H117164 - 36 78 PEBBLE BEAC H117165 - 36 84 PEBBLE BEAC H117423 - 37 00 COLUMBIA117424 - 57 09 TUCKATOE117425 - 57 05 TUCKATOE117426 - 57 01 TUCKATOE117427 - 57 00 TUCKATOE117428 - 57 04 TUCKATOE117429 - 57 08 TUCKATOE117430 - 57 12 TUCKATOE117431 - 37 14 COLUMBIA117432 - 37 18 COLUMBIA117433 - 37 22 COLUMBIA117434 - 37 26 COLUMBIA117435 - 37 30 COLUMBIA117436 - 57 09 PELICAN HIL LS117437 - 57 05 PELICAN HIL LS117438 - 57 00 PELICAN HIL LS117439 - 57 04 PELICAN HLS COMAL COUNTY 7538 1 - 5 301 COUNT RY CL UB BLV D108306 - 38 07 PEBBLE BEACH108307 - 38 11 PEBBLE BEAC H108331 - 38 08 PEBBLE BEACH121896 - 53 01 COUNTRY CLUB BLVD121897 - 37 79 COLUMBIA121907 - 37 39 COLUMBIA121908 - 37 35 COLUMBIA121909 - 37 31 COLUMBIA121910 - 37 27 COLUMBIA121911 - 37 21 COLUMBIA121912 - 37 17 COLUMBIA121913 - 37 13 COLUMBIA121927 - 57 04 PELICAN HLS121928 - 57 08 PELICAN HIL LS121929 - 57 09 MAHOGANY BAY121930 - 57 05 MAHOGANY BAY121931 - 57 01 MAHOGANY BAY121932 - 57 00 MAHOGANY BAY121933 - 57 04 MAHOGANY BAY121934 - 57 08 MAHOGANY BAY121935 - 38 00 COLUMBIA121936 - 38 04 COLUMBIA377261 - COLUMBIA 4072 4 4072 3 4060 0 4060 3 3 4 8 0 0 108306 40618 40614 4062 6 4072 0 3475 5 40751 40608 40605 3 4 8 0 1 3479 9 108307 4072 1 4060 2 4072 2 40717 40607 40609 40617 4 0 7 1 8 40726 4072 7 40611 4060 1 4072 5 40604 4059 8 4059 9 40606 4 0 6 1 0 108331 1171 65 1171 64 117162 117435 117436 1 1 7 4 3 7 117434 117160 117427 1171 58 1171 59 1167 35 1 2 1 9 3 5 121936 1174 38 121929 1219 34 121932 121933 1167 37 1167 36 121928 115720 1157 19 1 2 1 8 9 7 121907 121910 1 1 7 4 3 2 121908121909 1 2 1 9 1 2 121911 1174 25 117433 1157 26 1171 63 1174 24 117426 117428 1 2 1 9 1 3 1174 30 1174 29 1157 21 1157 22 4061 5 4061 6 1 1 5 7 2 31 1 7 4 3 1 116739 116740 116742 40621 4059 0 4 0 6 1 2 6383 8 40613 115724 1 1 5 7 2 5 4 0 5 9 1 4062 2 4059 7 4 0 6 2 0 4059 2 4062 9 4062 8 4058 9 4 0 5 8 8 4059 6 4062 3 4062 7 4059 3 4059 4 4059 5 4 0 6 2 534548 6383 5 1 2 1 9 2 7 7538 1 1174 39 6383 3 377261 121896 117423 121930 1 2 1 9 3 1 1 1 7 1 6 1 116738 116741 40619 PELICANHILLS B EAV E R C R K CHE R R Y H U R S T STANDREWS SENNEN CV VISTA D R C R O O K E D S TIC K W HISTLINGSTRAITS H UNTERSGLEN MAHOGANY BAY P O R T C H E S T E R G R A Y S O N C L I F F TUCKATOE P E B B L E BEACH BLACK DIAMOND C O U N T R Y C L U B B L V D B L A C K B U T T E O A K C T C E D A R C T C Y P R E S S C T M I M O S A C T P E C A N C T MERION WAY S CENIC DR S M O K E Y P O I N T E IH 3 5 N T A M A R O N GREENRIDGE S M O K E Y P L ATT E C H E S T N U T C T E L M CT COLUMBIA B R O O K LI N E C O V E R S C V ST O R M KIN G K N O L L W O O D C H A R L E S T O N F O X B R I A R L N W I M B L E D O N D R C o m a l C o u n t y G u a d a l u p e C o u n t y 4 0 400 800 1,200200Feet City of Schertz The Villas at Bluebonnet Ridge(PLPDD20230093) Project Area 200' Buffer County Boundaries Last Update: May 24, 2023 “The City of Schertz provides this Geographic Information System product "as is" without any express or implied warranty of any kindincluding but not limited to the implied warranties of merchantability and fitness for a particular purpose. In no event shall The City of Schertzbe liable for any special, indirect or consequential damages or any damages whatsoever arising out of or in connection with the use of orperformance of these materials. Information published in this product could include technical inaccuracies or typographical errors. Periodicalchanges may be made and information may be added to the information herein. The City of Schertz may make improvements and/or changes in the product(s) described herein at any time.” City of Schertz GIS Department gis@schertz.com ORDINANCE NO: 23-S-14 25 ACRE ZONE CHANGE FROM PRE-DEVELOPMENT DISTRICT (PRE) TO PLANNED DEVELOPMENT DISTRICT (PDD): THE VILLAS AT BLUEBONNET RIDGE EMILY DELGADO | PLANNING MANAGER CITY COUNCIL ACTION July 18, 2023 City Council Meeting -The Schertz City Council met on July 18, 2023 and voted to approve the proposed zone change as presented by a 4 -3 vote with Council Members Davis, Watson, and Scagliola with the nay vote. August 1, 2023 City Council Meeting - The applicant requested for the item to be tabled and City Council approved that request to table until the September 5, 2023 City Council Meeting. Changes since previous City Council Meeting On August 22, 2023, the Planning Division received a revised Planned Development District Design Standards document from the applicant for Ordinance No. 23 -S -14, the zone change to Planned Development District (PDD) for The Villas at Bluebonnet Ridge. Changes since previous City Council Meeting Design Standard Presented at the July 18th and August 1st City Council Meetings Modified Design Standard to be presented at the September 5th City Council Meeting Change in standard Gated community with no more than 170 units Gated community with no more than 140 units Reduction in overall unit count by 30 units Units spread across 85 duplexes Units spread across 70 duplexes Reduction in overall duplex count by 15 units Amenities proposed included playscapes, picnic tables, and a neighborhood pavilion Amenities proposed included playscapes, pickleball courts, picnic tables, and a neighborhood pavilion Addition of a proposed pickleball court Proposed 7.31 acres of green space and amenities Proposed 8.52 acres of green space and amenities Increased green space and amenities by 1.21 acres Interior Park and amenities shown as 0.50 acres Interior Park and amenities shown on 0.52 acres Increase of 0.02 acres of interior park and amenities Changes since previous City Council Meeting Design Standard Presented at the July 18th and August 1st City Council Meetings Modified Design Standard to be presented at the September 5th City Council Meeting Change in standard Mail Center with covered pavilion and additional parking on 0.29 acres Mail center with covered pavilion and additional parking on 0.23 acres Reduction of mail center area by 0.06 acres 0.56 acre fenced in private dog park 0.29 acre youth sport facilities such as pickleball courts Removal of proposed private dog park and replace with youth sport facility. Reduction in acreage by 0.27 acres 1.95 acre private Picnic / Trail / Community Garden Area 2.73 acre private Picnic / Trail / Community Garden Area Increase private picnic / trail / community garden area by 0.78 acres Lot width proposed at 65 feet Lot width proposed at 75 feet Increase of 10 feet in each proposed lot width. 75 feet is the lot width for R-3 per the UDC. No longer requesting a modification to the lot width. Lot area proposed at 5,655 square feet Lot with proposed at 6,525 square feet Increase in proposed lot width 870 square feet Changes since previous City Council Meeting Design Standard Presented at the July 18th and August 1st City Council Meetings Modified Design Standard to be presented at the September 5th City Council Meeting Change in standard Each lot will have a 10 foot side setback on one side and a zero lot line setback on the opposite side All lots will have a 10 foot side setback on each side ( the 6 corner lots within the development will maintain 15 foot side setbacks No longer requesting a modification to the side setbacks. All lots will have the required per the UDC 10 foot side setbacks Due to the reduced side yard setbacks, each duplex would be required to have fire walls and A/C condensers to be in the rear yard Due to the side yards all being 10 feet, the fire wall paragraph of requirements have been removed No longer proposing firewalls due to all lots having 10 foot side yard setbacks Proposed 680 off street parking spaces Proposed 560 off street parking spaces With the reduction in overall unit counts to 140 units, the overall parking of 4 spaces per unit is reduced by 120 spaces 16 parking spaces split between interior parks and mail station 23 parking spaces split between interior parks and mail stations Increase of 7 spaces across the interior parks and mail stations Proposed overall parking spaces of 772 Proposed overall parking spaces of 659 Due to the reduction in unit count there are less parking spaces overall for the development SUBJECT PROPERTY June 1, 2023: 117 Public Hearing Mailers sent June 28, 2023: public hearing notice published in San Antonio Express As of July 24, 2023 at 10:00am staff has received the following responses: 29- In Favor 71- Opposed 1 - Neutral Public Hearing Responses If a proposed zoning change is protested in writing and signed by the owners of at least twenty percent (20%) of the area of the lots or land immediately adjoining the area covered by the proposed zoning change or zoning map amendment and extending 200 feet from that area, the proposed change must receive, in order to take effect, the affirmative vote of at least three -fourths (¾) of all members of the City Council according to LGC, Local Government Code § 211.006(d). At the time of the staff report (August 25, 2023 at 3:00pm )the total percentage of the protested parcel acreage is 28.50%, therefore,the 3/4 vote has been triggered for the City Council for the September 5, 2023 meeting. SUBJECT PROPERTY Approximately 25 Acres Currently zoned Pre -Development District (PRE) Proposed Zoning: Planned Development District (PDD) with a base zoning of Two -Family Residential District (R-3) with the intention to construct duplexes PROPOSED PDD - The Villa’s at Bluebonnet Ridge The proposed rezone from Pre -Development District (PRE) to Planned Development District (PDD) with a base zoning of Two -Family Residential (R -3) The proposed development would consist of the following: - Gated Community / HOA Maintained - 70 Duplexes - No more than 140 Units Each unit will be between 1,300 square feet and 1,400 square feet - 8.5 2 acres of green space and amenities THE VILLA’S AT BLUEBONNET RIDGEEach lot will have a 10 -foot side setback on both sides of the lot. Proposed reduce lot area and depth. Front, side and rear setbacks consistent with the UDC standards for R -3. THE VILLA’S AT BLUEBONNET RIDGEParks & Amenities: - 8.5 2 acres of green space and amenities Proposed to include: -a pavilion, playground for the community, a concrete walking path, a mail center with covered pavilion and additional parking spaces -0.29 -acre space for youth sport facilities (pickleball) -2.7 3 -acre private picnic / trail / community garden area -4.01 acre public walking trail, contingent on LCRA approval to develop within the easement THE VILLA’S AT BLUEBONNET RIDGE Parking: Each 3 -bedroom unit has two driveway parking spaces in addition to two garage parking spaces for a total of 4 spaces per unit. There are a proposed 140 units with 4 spaces per unit for a total of 560 off -street parking spaces. In addition to those spaces there are an additional 23 parking spaces split between the interior parks and mail station and an additional 76 spaces available on street to use as overflow and guest parking. Total parking proposed is 659 spaces. The current UDC, as amended by 23 -S -07, requires that duplexes provide 2 parking spaces per unit. The UDC does not require additional guest parking for duplexes. Under the current UDC The Villas at Bluebonnet Ridge would require 280 parking spaces. HISTORY OF PREVIOUS PDD PROPOSALS In 2022 the applicant submitted a zone change request for a PDD with a base zoning of Multi -family / Apartments (R -4). The original proposal was for 220 units that would be developed as fourplexes. This application was denied by City Council on September 27, 2022 when they were unable to obtain the super majority needed for approval. At the January 15, 2023 P&Z meeting and the February 28, 2023 City Council meeting a new proposal was presented for a PDD with a base zoning of Townhome District (TH). This proposal was for a maximum of 51 buildings with no more than 198 Units. Ultimately, this PDD request was denied at the April 25, 2023 City Council meeting when the project was unable to obtain the required super majority for approval. CHANGES FROM PREVIOUS PDD PROPOSALS First Proposal: PDD with a base zoning of Multi -family / Apartments (R -4) / 220 units that would be developed as fourplexes. Second Proposal: PDD with a base zoning of Townhome District (TH) / maximum of 51 buildings with no more than 198 Units. Current Proposal: PDD with a base zoning of Two -Family Residential (R -3) / maximum of 170 units spread across 85 duplexes -Decreased maximum number of units from the first two proposals -Change in product type STAFF ANALYSIS The Schertz Sector Plan identifies the subject property as Single -Family Residential which encourages a mixture of residential housing types. The proposed PDD with the base zoning of Two -Family Residential (R -3); which allows for duplexes, would provide for a housing type that is not currently in the area. Additionally, the change to duplexes is in line with the discussion that occurred at the previous City Council meetings. The current proposal reduces the overall density from the previously proposed zone change. The current proposal accommodates an area for the dedication and construction of the walking trail within the overhead electrical easement, contingent on LCRA approval, which was desired by staff and City Council based on previous trail presentations. RECOMMENDATION Planning and Zoning Commission Recommendation: - The Schertz Planning and Zoning Commission met on June 14, 2023 and voted to recommend that City Council approve the proposed zone change with corrections to the PDD Design Standards in relation to the Impervious Coverage and the UDC acreage requirement for gated communities by a 5 -1 vote with Commissioner Hector with the nay vote. Staff Recommendation: -The Planning Division, Engineering Department, Public Works Department and Fire Department have all reviewed the proposed The Villas at Bluebonnet Ridge PDD design standards with no objections. -Staff recommends approval of the proposed zone change (Ordinance 23 -S -14 ) to Planned Development District (PDD ) with the proposed PDD design standards modifications presented at the September 5, 2023 City Council meeting. COMMENTS & QUESTIONS Agenda No. 15.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Planning & Community Development Subject: Ordinance 23-S-16 – Conduct a public hearing and consideration and/or action on a request for a Specific Use Permit to allow a convenience store with gas pumps on approximately 5.5 acres of land, more specifically described 1008 and 1020 FM 78, Schertz, TX 78154, also known as Guadalupe County Property Identification Number: 67650 and 67552, City of Schertz, Guadalupe County, Texas. First Reading (B. James, L. Wood, E. Delgado) BACKGROUND The applicant is requesting a Specific Use Permit to allow a convenience store with gas pumps on approximately 5.5 acres of land located at 1008 and 1020 FM 78, Schertz, TX 78154, also known as Guadalupe County Property Identification Number: 67650 and 67552, City of Schertz, Guadalupe County, Texas. More specifically, per the letter of intent submitted with the application, the proposed project would include a 6,500 square foot convenience store with gas pumps, a 2,500 square foot Burger King fast food restaurant with drive-thru, a 2,040 square foot restaurant with drive-thru and an automated car wash. The subject property was previously developed as a convenience store with gas pumps which was demolished in 2022 and is currently zoned General Business District (GB).  Thirteen (13) public hearing notices were mailed to surrounding property owners wit hin two hundred (200) feet of the subject property on July 7, 2023. A public hearing notice was published in the San Antonio Express on August 9, 2023. At the time of this report, staff has received three (3) responses in favor, two (2) response opposed, and one (1) response neutral to the proposed request.  The Planning and Zoning Commission conducted a public hearing on this item at the July 26, 2023, meeting.  GOAL The proposed Specific Use Permit is to allow a convenience store with gas pumps on approximately 5.5 acres of land located at 1008 and 1020 FM 78.  COMMUNITY BENEFIT It is the City’s desire to promote safe, orderly, efficient development and ensure compliance with the City’s vision of future growth. SUMMARY OF RECOMMENDED ACTION The applicant is proposing to construct a 6,500 square foot convenience store with gas pumps, a 2,500 square foot Burger King fast food restaurant with drive-thru, a 2,040 square foot restaurant with drive-thru and an automated car wash on an approximately 5.5 acre tract of land. Per the conceptual plan, the applicant is proposing two driveway locations onto FM 78, which will be reviewed by the Texas Department of Transportation.  The subject property is directly adjacent to FM 78, which is classified as a Principal Arterial and is currently zoned General Business District (GB). The site was previously a convenience store with gas pumps that has been demolished. The surrounding properties are also zoned General Business District (GB) with a commercial establishment (the VFW) on the west and properties used for residential purposes on the east.  The Comprehensive Land Use Plan identifies two land use designations for this property. Adjacent to FM 78, approximately 160 feet into the subject property is designated as Commercial Campus. The rest of the property is identified as Parks, Open Space. Commercial Campus is intended to encourage development of lower intensity commercial and office uses such as research, flex-office, and supporting uses, light industrial and assembly uses. Parks, Open Space is intended to be utilized for open space and for sensitive areas such as floodplain areas. The subject property is within the floodplain as identified by FEMA. The identified floodplain is consistent with the areas identified on the Comprehensive Land Use Plan designation of Parks, Open Space. The submitted conceptual plan identifies that the proposed convenience store with gas pumps would be located outside the floodplain area.  The proposed business would take advantage of the FM 78 frontage as it is a transportation oriented business and is dependent on the traffic generated on roadways such as FM 78 as a principal arterial. Additionally, the proposed convenience store with gas pumps and food establishments are consistent with other businesses on FM 78. The proposed Specific Use Permit for a convenience store with gas pumps is generally in conformance with the Comprehensive Land Use Plan and is compatible with adjacent businesses located along FM 78.  The subject property had previously had a convenience store with gas pumps and a car wash that had been abandoned. From aerial imagery it appears the site was used as a convenience store since at least 1995. In fall of 2022, the structures were demolished with the ultimate goal being to obtain a Specific Use Permit in order to construct a new convenience store with gas pumps in addition to two food establishments within the building.  RECOMMENDATION A Specific Use Permit allows for discretionary City Council approval of uses with unique or widely varying operating characteristics or unusual site development features, subject to the terms and conditions set forth in this UDC.Approval of a specific use permit authorizes a property owner to submit subsequent development applications consistent with the approved Specific Use Permit. The Planning & Zoning Commission conducted a public hearing on July 26, 2023 and offered a recommendation of approval with modifications to the proposed conceptual plan by a 7-0 vote. The modifications requested by the Planning and Zoning Commission include relocating the dumpster to be farther away from the residential property and ensuring the eight-foot tall masonry wall and twenty foot wide landscape buffer are completed adjacent to the residential property, 1028 FM 78. These modifications have been reflected on the updated conceptual plan provided by the applicant. One page of the conceptual site plan has been attached to Ordinance 23-S-16 to illustrate the requirement imposed by the Planning and Zoning Commission as to the dumpster location and the screening wall, but the other aspects of site develoment are not a condition of the SUP.  Due to the limited adverse impact on adjacent development and the compatibility between the proposed land use and the Comprehensive Land Use Plan, along with the land previously being used for a convenience store with gas pumps, Staff recommends approval of the Specific Use Permit to allow a convenience store with gas pumps at the subject property conditioned upon the following:   1. A building permit is approved within two (2) years of the adoption of the SUP Ordinance in accordance with Unified Development Code Article 5, Section 21.5.11.F Expiration of Specific Use Permit.  Attachments Ord 23 S 16 w attachments  Aerial Exhibit  Public Hearing Notice Map  Public Hearing Responses  Conceptual Site Plan Exhibits  City Council Presentation Slides  ORDINANCE NO. 23-S-16 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS TO APPROVE A SPECIFIC USE PERMIT TO ALLOW FOR OPERATION OF A CONVENIENCE STORE WITH GAS PUMPS ON APPROXIMATELY 5.5 ACRES OF LAND, MORE SPECIFICALLY DESCRIBED AS 1008 AND 1020 FM 78, SCHERTZ TX, 78154, ALSO KNOWN AS PROPERTY IDENTIFICATION NUMBER 67650 AND 67552, CITY OF SCHERTZ, GUADALUPE COUNTY, TEXAS. WHEREAS, an application for a Specific Use Permit to allow a convenience store with gas pumps, more particularly described in Exhibit A attached hereto and incorporated herein by reference, as 1008 and 1020 FM 78, and more specifically described as Guadalupe County Property ID 67650 and 67552, (herein, the “Property”) has been filed with the City; and WHEREAS, the City’s Unified Development Code Section 21.5.11. D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested specific use permit (the “Criteria”); and WHEREAS, on July 26, 2023, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to approve the Specific Use Permit for a convenience store with gas pumps, with modifications to the conceptual plan; and WHEREAS, on September 5, 2023, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested Specific Use Permit be approved as provided for herein. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. A Specific Use Permit for Guadalupe County Property IDs 67650 and 67552, more particularly described in the attached Exhibit A, is hereby approved to allow a convenience store with gas pumps conditioned upon the following occurring: a) A building permit is approved within two (2) years of the adoption of the SUP Ordinance in accordance with Unified Development Code Article 5, Section 21.5.11.F Expiration of Specific Use Permit. b) The dumpster location and the screening wall shall be provided as per the conceptual site plan in Exhibit B. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 8. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. PASSED ON FIRST READING, the day of 2023. PASSED, APPROVED and ADOPTED ON SECOND READING, the _ day of , 2023. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (city seal) Exhibit "A" Subject Property Metes and Bounds and Specific Use Permit Exhibit Exhibit A FIELD NOTES FOR A 4.59 ACRE TRACT OF LAND A 4.59 acre tract of land, located in the G. Malpaz Survey No. 67, Abstract 221, Guadalupe County, Texas and being the remaining portion of a called 0.79 acre tract of land and all of a called 3.99 acre tract of land, both as described in Volume 303, Page 407 of the Deed Records of Guadalupe County, Texas. Said 4.59 acre tract being more particularly described by metes and bounds as follows: BEGINNING at a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” in the southeast right- of-way line of F.M. 78, a variable width public right-of-way, at the northwest corner of a called 6.663 acre tract of land as described in Document No. 201999009590 of the Official Public Records of Guadalupe County, Texas, in the northeast line of said 0.79 acre tract and for the most northerly corner of the tract described herein, from which a found Texas Department of Transportation (TxDOT) Right-of-Way Monument, Type I, bears, N 62° 12’ 17” E, a distance of 193.35 feet; THENCE: S 30° 04’ 12” E, departing said right-of-way line and with the common line between said 0.79 acre tract and said 6.663 acre tract, a distance of 167.22 feet to a found ½” iron rod for the east corner of said 0.79 acre tract and an easterly exterior corner of the tract described herein; THENCE: S 61° 37’ 09” W, with the southeast line of said 0.79 acre tract, a distance of 67.74 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” for the north corner of said 3.99 acre tract and an interior corner of the tract described herein; THENCE: S 30° 18’ 33” E, with the northeast line of said 3.99 acre tract, a distance of 111.51 feet to a found ½” iron rod with yellow plastic cap stamped “BLS 2024” at the northwest corner of a called 0.35 acre tract of land as described in Volume 926, Page 702 of the Official Records of Guadalupe County, Texas and for an angle of the tract described herein; THENCE: S 30° 21’ 17” E, with the common line between said 0.35 acre tract and said 3.99 acre tract, a distance of 229.33 feet to a found ½” iron rod at the southwest corner of said 0.35 acre tract, a westerly corner of said 6.663 acre tract and for an angle of the tract described herein; THENCE: With the common lines between said 3.99 acre tract and said 6.663 acre tract, the following five (5) courses: 1. S 29° 56’ 51” E, a distance of 29.00 feet to a found ½” iron rod with yellow plastic cap stamped “BLS 2024” for corner, 2. S 59° 02’ 07” W, a distance of 244.11 feet to a found ½” iron rod with yellow plastic cap stamped “BLS 2024” for corner, 3. S 25° 36’ 42” W, a distance of 42.88 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” for corner, 4. S 07° 06’ 42” W, a distance of 75.00 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” for corner, and 5. S 59° 16’ 42” W, a distance of 104.89 feet to a found ½” iron rod with yellow plastic cap stamped “BLS 2024” for the west corner of said 6.663 acre tract, at a northeasterly corner of a called 101.911 acre tract of land as described in Volume 2822, Page 584 of the Official Public Records of Guadalupe County, Texas, and for an angle of the tract described herein; THENCE: With the common line between said 3.99 acre tract and said 101.911 acre tract, the following two (2) courses: 1. S 58° 40’ 00” W, a distance of 82.08 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” for an interior corner of said 101.911 acre tract, the south corner of said 3.99 acre tract and the tract described herein, and 8 Spencer Rd, Boerne, TX 78006 | 830-249-0600 | www.matkinhoover.com | Firm Registration #F-10024000 3303 Shell Rd. Suite 3, Georgetown, TX 78628 | 512-868-2244 | Firm Registration #F-10194347 1 Exhibit A 2. N 30° 37’ 57” W, a distance of 275.52 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” at the south corner of a called 2 acre tract of land as conveyed to the Trustees of Post No. 8315 of record in Volume 231, Page 580 of the Deed Records of Guadalupe County, Texas, for the west corner of said 3.99 acre tract and the tract described herein; THENCE: With the common lines between said 2 acre tract and said 3.99 acre tract, the following two (2) courses: 1. N 62° 33’ 21” E, a distance of 210.00 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” for corner, and 2. N 30° 40’ 28” W, a distance of 206.12 feet to a found ½” iron rod at the south corner of a called 0.807 acre tract of land as described in Volume 2748, Page 527 of the Official Public Records of Guadalupe County, Texas, for the northwest corner of said 3.99 acre tract and for a westerly exterior corner of the tract described herein; THENCE: N 62° 17’ 00” E, with the common line between said 0.807 acre tract and said 3.99 acre tract, a distance of 208.70 feet to a found ½” iron rod for the south corner of said 0.79 acre tract, the east corner of said 0.807 acre tract and for an interior corner of the tract described herein; THENCE: N 30° 13’ 00” W, with the common line between said 0.807 acre tract and said 0.79 acre tract, a distance of 168.92 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” in the southeast right- of-way line of F.M. 79, at the north corner of said 0.807 acre tract and for the most northerly northwest corner of the tract described herein; THENCE: N 62° 12’ 17” E, with said right-of-way line, a distance of 165.06 feet to the POINT OF BEGINNING and containing 4.59 acres of land situated in the City of Schertz, Guadalupe County, Texas. Note: The basis of bearing was established using the Trimble VRS Network, NAD (83), Texas State Plane Coordinate System, South Central Zone, 4204, US Survey Foot, Grid. A survey plat was prepared by a separate document. Field work performed in July, 2021. Job # 21-4090 – 4.59 Acres Date: July 12, 2021 8 Spencer Rd, Boerne, TX 78006 | 830-249-0600 | www.matkinhoover.com | Firm Registration #F-10024000 3303 Shell Rd. Suite 3, Georgetown, TX 78628 | 512-868-2244 | Firm Registration #F-10194347 2 Exhibit A E Exhibit "B" Conceptual Site Plan Illustrating the Required Location of the Dumpster and Screening Wall Exhibit B [Ú !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P U U U U U U U U U U U U U U U U U U U U U U U U U U U 114443AMAYACESAR 67430BECKLESLIE 67668MOY SCHERTZLLC 6 7 7 4 2 V E T E R A N S O F F O R E I G N W A R S # 8 3 1 5 67429BECK FAMILYPARTNERS LTD 67566HEDLUNDJEAN A 67457HARRELL BRIANR & TINA L 6 7 5 9 1 N E E D H A M T A M I E 6 7 4 4 2 P E R R I L L R O B E R T O & I R M A N 6 7 4 9 9 T A L A M A N T E Z O R L A N D O 67613SCUC ISD SCHOOLBOARD OF TRUSTEES 45259HOUSINGAUTHORITY OF 38234PF R BARNUMLLC 142033GUADALUPE VALLEYELECTRIC CO-OP 67765WUESTS INC 38177VMJPROPERTIES LLC 67 5 3 8 JA C O B C H R I S T I A N & 67552BK 515INVESTMENTS LLC 67650BK 515INVESTMENTS LLC 6 7 5 9 8 O W E N S B E V E R L Y J 164710RIEDEL FAMILYPARTNERS LT 164713GUADALUPECOUNTY 1 1 5 5 6 9 F A M I L Y D O L L A R S T O R E S O F T E X A S L P 38232BDR RIVERAPROPERTIES LTD 67463HOLMAN ERIC 1 8 0 1 8 9 C A T A L A N O A N T H O N Y N & T O N Y A R 67537ALVAREZ EMILIANO P JR& CONNIE ANN POOLE 309383PECAN GROVETX LLC 67439NIDO INC 67431NIDO INC 1859291017HOLDINGS LLC 67620HYATTGAIL A 36864GUERREROEDUARDO 36867DELRU LLC 67666PECAN GROVETX LLC 67666PECAN GROVETX LLC 8" WL 4" WL 8" WL 4"WL 6" WL 4" WL 8" WL 12" WL 8"WL 6" WL 1 6 " W L 8 " W L 8" WL 2" WL 8 " W L 1 2 " W L 6" WL 8"WL 6" WL 6" W L 8" WL 8" W L 2" WL 8"WL 8" WL 8" W L 1 0 " W L 8" WL 6" WL 4 " W L 6 " W L 1 0 " W L 4" PV C S D R 2 6 FM 78 S C H E R T Z P K W Y PEA C H L N W E S T C H E S T E R D R OA K B L O O M W I L L O W T W I G C L O V E R L E A F D R RV D R NU PECAN GROVE CURTIS S A V E PA R K O F F I C E L IN D A L E E L N BRENDA FRANCES RIVERRD T E A K W O O D T R E E STEPHANIE GEE PE C A N G R O V E D R PENTO NVILLE MAIN S T BETTY ROBERTS R O X A N N E L N S E N I O R C I R RICHMO N D D R GETTYS B U R G D R BECK S T 2 7 " U n d e t e r m i n e d 2 4 " U n d e t e r m i n e d 18" Unde t e r m i n e d 6 " C a s t I r o n 8" Vitr i f i e d C l a y 8" Vit r i f i e d C l a y 8" V i t r i f i e d C l a y 8" Vitri f i e d C l a y 8" Vitri f i e d Clay 1 0 " V i t r i f i e d C l a y 8 " V i t r i f i e d C l a y 8" Vitri f i e d C l a y 8" Vitrified Clay 8" Poly Vinyl Chlorid e 1 2 " V i t r i f i e d C l a y 12" Vit r i f i e d C l a y 1 5 " C a s t I r o n 8 " V i t r i f i e d C l a y 1 0 " V i t r i f i e d C l a y 8" Vitri f i e d C l a y 10" Vitr i f i e d C l a y 15" Vitr i f i e d C l a y 15" Vitr i f i e d C l a y GuadalupeCounty Bex a r C o u n t y Union Pa c i f i c R . R . Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community 1 Inch = 150 Feet BURGER KING FM 785.397 AC.(PLSPU20220116)0 150 300 450 60075Feet <all other values> Freeway Principal Arterial Planned Principal Arterial Secondary Arterial Planned Secondary Arterial Secondary Rural Arterial Planned Secondary Rural Arterial Residential Collector Planned Residential Collector Commercial Collector B Planned Commercial Collector B Commercial Collector A Planned Commercial Collector A <all other values> Highways Major Roads Minor Roads Other Cities 1" 2" 3" 4" 6" 8" 10" 12" 16" 18" 20" 24" 30" 36" Schertz Gravity Schertz Pressure Neighboring Gravity Private Pressure 200' Buffer Schertz Municipal Boundary County Boundaries U Hydrant !P Manholes4 9 3 5 B E C K S T (6 7 4 3 0 ) 950 FM 78(67668) 1000 FM 78(67742) 9 2 7 B E C K S T (6 7 5 9 1 ) 9 3 1 B E C K S T (6 7 4 4 2 ) 9 3 3 B E C K S T (6 7 4 9 9 ) 1020 FM 78(67552) 1008 FM 78(67650) 1 0 2 8 F M 7 8 (6 7 5 9 8 ) 1040 FM 78(164710) 1032 FM 78(67463) 1032 FM 78(180189) NU PECAN GROVE(309383)PECANGROVE DR(67666) GuadalupeCounty BexarCounty W E S T C H E S T E R D R PAR K O F FI CE DART M O O R D R LINDALEELN RICHM O N D D R S C H E R T Z P K W Y BRENDA FRANCES T E A K W O O D T R E ENU PECAN GROVE STEPHANIE GEE MAIN S T CURTIS S A V E PE N T O N VIL L E W I L L O W T W I G FM 78 R O X A N N E L N BE T TY ROBERTS P E C A N GROVEDR SENIOR CI R GETTYS B U R G D R RIVE R R D BECK S T U n i o n P a c i f i c R a i l r o a d U n i o n P a c i f i c R a i l r o a d 4 0 300 600 900150 Fe e t City of S che rtz Burg e r King FM 78 - 5.397 AC.(PLS PU 20220116) Last U pdate : S e pte m be r 23, 2022 “The City of S che rtz provide s this Ge og raphic Inform ation S yste m product "as is" w ithout any e x pre ss or im plie dwarranty of any kind including but not lim ite d to the im plie d warrantie s of m e rchantability and fitne ss for a particular purpose .In no e ve nt shall The City of S che rtz be liable for any spe cial, indire ct or conse que ntial dam age s or any dam ag e s w hatsoe ve r arising out of or in conne ctionwith the use of or pe rform ance of the se m ate rials. Inform ation publishe d in this product could include te chnical inaccuracie s or typog raphical e rrors. Pe riodicalchang e s m ay be m ade and inform ation m ay be adde d to the inform ation he re in. The City of S che rtz m ay m ake im prove m e nts and/or chang e s in the product(s)de scribe d he re in at any tim e .” City of S che rtz, GIS S pe cialist: Bill Gardne r, g is@sche rtz.com (210) 619-1185 Proje ct Are a 200' Buffe r County Boundarie s From: Tony Catalano <tonycatalano75@yahoo.com> Sent: Thursday, July 13, 2023 4:47 PM To: planning@schertz.com; Emily Delgado; Tony Catalano Subject: Hearing reply form Hi Emily Please see attached reply form We’re excited to see new growth on FM78 Thank you Tony Catalano 210-889-4826 From: Beverly h <bjowens77@yahoo.com> Sent: Friday, July 14, 2023 12:46 PM To: planning@schertz.com Subject: Opposition to build Beverly J Owens 1028 FM 78 Schertz, TX 78154-2009 210-663-9406 beverlyo77@yahoo.com PLSPU20220116 Attention: Emily Delgado As the owner and resident of the over stated property, I vehemently oppose the building of a convenience store with gas pumps. I ask that Schertz Planning and Zoning Commission deny the request for gas station development. These are the reasons why this is not the best location for such development. For the 32 years I have live on this property, I have enjoyed fresh clean water from the well that provides water to my home and property. The pollution that occurs when gas tanks leak toxic chemicals into the ground soil caused by a gas station storage tanks and surface runoff in such close proximity to my water well is a health and safety issue for me and my family. Modern health and safety guidelines suggest that a safe distance from a gas station should be at least 500 feet. This distance takes into account the possibility of spills, leaks, and other accidents that can occur at a gas station. There have been other municipalities that have adopted ordinances that require gas stations be built 500 feet from residential homes. Having this type of business next to my property will greatly decrease the value of my home. There is a risk of fire/explosions from gas pumps. Safety concerns intensify from traffic and vagrants that come with this type of business. A gas station constructed adjacent to my home will increase the amount of noise, air, and light pollution. Vehicles and pedestrians causing an increase of litter, chemicals and exhaust fumes in and around my home. There will be convenience/gas station lights shining onto my home and property. It also generates and attracts substances, and odors that will greatly affect myself, my children, grandchildren and my pets. There is already 3 gas stations on FM 78 that are within 1 mile of the proposed gas station site. The increased traffic will also impact my ability to enter and exit my driveway. Allowing a business like this to develop next door to my home and property will considerably impact/impede me and my families ability to enjoy my home and outdoor living as we have done for the last 32 years. Please Consider, Beverly Owens FM 78 CONVENIENCE STORE (6,500 SQFT) RESTAURANT (2,500 SQFT) RESTAURANT (2,040 SQFT) ON E B A Y AU T O M A T E D CA R W A S H BERMUDA SOLID SOD, TYP. BERMUDA SOLID SOD, TYP. 2 ELO 1 CE 2 CE 15 RM 1 CE 1 CE 30 RM 7 ELO 30 TS 12 WM 1 CE 1 ELO 25 PJ 12 TS 9 GM 6 DY 25 GL 3 CE 1 CE 15 FP 1 CE 3 CE 2 RY 6 DY 3 GM 6 RY 6 DY 7 GM 35 GL 25 SC LIMITS O F C O N S T R U C T I O N 1 CE 40 ' - 0 " 5' - 0 " 5'-5" 47 RM 8 PJ 10 RM 14 WM 9 TS 8' MASONRY SCREEN WALL; REF. CIVIL, TYP. 20 RM 39 WM 10 TS 1 CE TREE CALCULATION BASED ON LIMITS OF CONSTRUCTION. SHOULD DEVELOPMENT OCCUR IN ARE OUTSIDE THE LIMITS, PROPERTY TO BE BROUGHT UP TO CODE WITH REGARD TO TREES. 8 LA 1 LA 28'-8" 11'-2" 5'-0" 26'-0" 24'-6" 5' - 0 " 20 ' - 0 " 20'-1" 7 ELO 3 LA 18 PJ CA L L E D 0 . 8 0 7 A C R E S SK P , I N C . VO L . 2 7 4 8 , P G . 5 2 7 , O . P . R CA L L E D 6 . 6 6 3 ERI C M . H O M A N DO C U M E N T N O . 201 9 9 9 0 0 9 5 9 0 , O . P . R . (A.K.A. JOHN E. PETERSON BOULEVARD VARIABLE WIDTH R.O.W. OELx OELx OELx OELx OE L x OE L x OE L x OE L x OE L x OE L x OELx OELx OELx OELx OE L x OE L x OH U x OH U x O H U x O H U x O H U x OH U x OH U x O H U x O H U x OH U x OH U x Tx Tx Tx Tx SSx SSx SSx SSx Wx Wx Wx Wx S58° 40' 00"W 82.08' N3 0 ° 3 7 ' 5 7 " W 2 7 5 . 5 2 ' N62° 33' 21"E 210.00' N3 0 ° 4 0 ' 2 8 " W 2 0 6 . 1 2 ' N62° 17' 00"E 208.70' N3 0 ° 1 3 ' 0 0 " W 1 6 8 . 9 2 ' N62° 12' 17"E 165.06' S3 0 ° 0 4 ' 1 2 " E 1 6 7 . 2 2 ' S61° 37' 09"W 67.74' S3 0 ° 1 8 ' 3 3 " E 1 1 1 . 5 1 ' S3 0 ° 2 1 ' 1 7 " E 2 2 9 . 3 3 ' S29° 56' 51"E 29.00' S59° 02' 07"W 244.11' S25° 3 6 ' 4 2 " W 4 2 . 8 8 ' S07 ° 0 6 ' 4 2 " W 7 5 . 0 0 ' S59° 16' 42"W 104.89' SSx SSx MA R V I N K O C H , E T A L , T R U S T E S S (VO L . 2 3 1 , P G . 5 8 0 , D . R . ) CA L L E D 1 7 . 3 5 A C R E S CA L L E D 0 . 3 5 A C R E S SSx SSx N62° 12' 17"E 193.35' CA L L E D 6 . 6 6 3 201 9 9 9 0 0 9 5 9 0 , O . P . R . ERI C M . H O M A N DO C U M E N T N O . ST E V E O W E N S , E T U X (VO L . 9 2 6 , P G . 7 0 2 , O . R . ) RE M A I N D E R O F A DE S C R I B E D I N (VO L . 2 0 2 , P G . 2 0 4 , D . R . ) CU R R E N T O W N E R : RE M A I N D E R O F A C A L L E D 2 A C R E S UN K N O W N OF P O S T N O . 8 3 1 5 GB (GENERAL BUSINESS) BAR/DANCEHALL EM I L Y ' S E X P R E S S 0 GB ( G E N E R A L B U S I N E S S ) SINGLE FAMILY (A1) RESIDENTIAL SINGLE FAMILY (E1) RESIDENTIAL GRAPHIC SCALE FEET06030 Scale 1"=30' - 0" RE S T A U R A N T / CO M M E R C I A L Sheet Number: Sheet Title: Issue Date: 11-22-22 Drawn By: Checked By: Project Number: 22047 Revisions 10 0 8 F M 7 8 SC H E R T Z , T X 7 8 1 5 4 a W R AW R D e s i g n s , L L C P. O . B o x 1 7 4 6 Al e d o , T e x a s 7 6 0 0 8 am a n d a @ a w r - d e s i g n s . c o m c. 5 1 2 . 5 1 7 . 5 5 8 9 AWR AWR S T A TE O F T E X A S TC E T H I R C A EPACSDNALDEE GE IS R RT 572 4 A M AN A RIC H D W . A R D SON 11-22-22 L1.02 LANDSCAPE PLAN GENERAL LAWN NOTES 1.CONTRACTOR SHALL COORDINATE OPERATIONS AND AVAILABILITY OF EXISTING TOPSOIL WITH ON-SITE CONSTRUCTION MANAGER 2.LAWN AREAS SHALL BE LEFT 1" BELOW FINAL FINISHED GRADE PRIOR TO TOPSOIL INSTALLATION. 3.CONTRACTOR TO FIND GRADE AREAS TO ACHIEVE FINAL CONTOURS AS SHOWN ON CIVIL DRAWINGS. POSITIVE DRAINAGE SHALL BE PROVIDED AWAY FROM ALL BUILDINGS. ROUNDING AT TOP AND BOTTOM OF SLOPES SHALL BE PROVIDED AND IN OTHER BREAKS IN GRADE. CORRECT AREAS WHERE STANDING WATER MAY OCCUR. 4.ALL LAWN AREAS SHALL BE FINE GRADED, IRRIGATION TRENCHES COMPLETELY SETTLED AND FINISH GRADE APPROVED BY THE OWNER'S CONSTRUCTION MANAGER OR LANDSCAPE ARCHITECT PRIOR TO LAWN INSTALLATION. 5.CONTRACTOR SHALL REMOVE ALL ROCKS 3/4" IN DIAMETER AND LARGER. REMOVE ALL DIRT CLODS, STICKS, CONCRETE SPOILS, TRASH ETC PRIOR TO PLACING TOPSOIL AND GRASS INSTALLATION. 6.CONTRACTOR SHALL MAINTAIN ALL LAWN AREAS UNTIL FINAL ACCEPTANCE. 7.CONTRACTOR SHALL GUARANTEE ESTABLISHMENT OF ACCEPTABLE TURF AREA AND SHALL PROVIDE REPLACEMENT IF NECESSARY. SOLID SOD: 1.SOLID SOD SHALL BE PLACED ALONG ALL IMPERVIOUS EDGES, AT A MINIMUM. THIS SHALL INCLUDE CURBS, WALKS, INLETS, MANHOLES AND PLANTING BED AREAS. SOD SHALL COVER OTHER AREAS COMPLETELY AS INDICATED BY PLAN. 2.SOD SHALL BE STRONGLY ROOTED DROUGHT RESISTANT SOD, NOT LESS THAN 2 YEARS OLD, FREE OF WEEDS AND UNDESIRABLE NATIVE GRASS AND MACHINE CUT TO PAD THICKNESS OF 3/4" (+1/4"), EXCLUDING TOP GROWTH AND THATCH. 3.LAY SOD BY HAND TO COVER INDICATED AREAS COMPLETELY, ENSURING EDGES ARE TOUCHING WITH TIGHTLY FITTING JOINTS, NO OVERLAPS WITH STAGGERED STRIPS TO OFFSET JOINTS. 4.TOP DRESS JOINTS IN SOD BY HAND WITH TOPSOIL TO FILL VOIDS IF NECESSARY 5.SOD SHALL BE ROLLED TO CREATE A SMOOTH EVEN SURFACE. SOD SHOULD BE WATERED THOROUGHLY DURING INSTALLATION PROCESS. 6.SHOULD INSTALLATION OCCUR BETWEEN OCTOBER 1ST AND MARCH 1ST, OVERSEED BERMUDAGRASS SOD WITH WINTER RYEGRASS AT A RATE OF 4 POUNDS PER 1000 S.F. HYDROMULCH: 1.SCARIFY AND LOOSEN ALL AREAS TO BE HYDROMULCHED TO A MINIMUM DEPTH OF 4" PRIOR TO TOPSOIL AND HYDROMULCH INSTALLATION. 2.BERMUDA GRASS SEED SHALL BE EXTRA HULLED, TREATED LAWN TYPE. SEED SHALL BE DELIVERED TO THE SITE IN ITS ORIGINAL UNOPENED CONTAINER AND SHALL MEET ALL STATE/LOCAL LAW REQUIREMENTS. 3.FIBER SHALL BE 100% WOOD CELLULOSE FIVER, DELIVERED TO THE SITE IN ITS ORIGINAL UNOPENED CONTAINER AS MANUFACTURED BY "CONWEB' OR EQUAL. 4.FIBER TACK SHALL BE DELIVERED TO THE SITE IN ITS UNOPENED CONTAINER AND SHALL BE 'TERRO-TACK ONE', AS MANUFACTURED BY GROWERS, INC OR APPROVED EQUAL. 5.HYDROMULCH WITH BERMUDA GRASS SEET AT A RATE OF 2 POUNDS PER 1000 S.F. 6.USE A BATTER BOARD AGAINST ALL BED AREAS TO PREVENT OVER SPRAY. 7.IF INADEQUATE MOISTURE IS PRESENT IN SOIL, APPLY WATER AS NECESSARY FOR OPTIMUM MOISTURE FOR SEED APPLICATION. 8.IF INSTALLATION OCCURS BETWEEN SEPTEMBER 1ST AND MAY 1ST, ALL HYDORMULCH AREAS SHALL BE OVER-SEEDED WITH WINTER RYE GRASS AT A RATE OF FOUR POUNDS PER ONE THOUSAND SQUARE FEET. CONTRACTOR SHALL BE REQUIRED TO RE-HYDROMULCH WITH BERMUDA GRASS THE FOLLOWING GROWING SEASON AS PART OF THIS CONTRACT. 9.AFTER APPLICATION, NO EQUIPMENT SHALL OPERATE OVER APPLIED AREAS. WATER SEEDED AREAS IMMEDIATELY AFTER INSTALLATION TO SATURATION. 10.ALL LAWN AREAS TO BE HYDROMULCHED SHALL ACHIEVE 100% COVERAGE PRIOR TO FINAL ACCEPTANCE. LANDSCAPE NOTES 1.CONTRACTOR TO VERIFY AND LOCATE ALL PROPOSED AND EXISTING ELEMENTS. NOTIFY LANDSCAPE ARCHITECT OR DESIGNATED REPRESENTATIVE FOR ANY LAYOUT DISCREPANCIES OR ANY CONDITION THAT WOULD PROHIBIT THE INSTALLATION AS SHOWN. SURVEY DATA OF EXISTING CONDITIONS WAS SUPPLIED BY OTHERS 2.CONTRACTOR SHALL CALL 811 TO VERIFY AND LOCATE ANY AND ALL UTILITIES ON SITE PRIOR TO COMMENCING WORK. LANDSCAPE ARCHITECT SHOULD BE NOTIFIED OF ANY CONFLICTS. CONTRACTOR TO EXERCISE EXTREME CAUTION WHEN WORKING NEAR UNDERGROUND UTILITIES. 3.A MINIMUM OF 2% SLOPE SHALL BE PROVIDED AWAY FROM ALL STRUCTURES. 4.CONTRACTOR SHALL FINE GRADE AREAS TO ACHIEVE FINAL CONTOURS AS INDICATED. LEAVE AREAS TO RECEIVE TOPSOIL 3" BELOW FINAL FINISHED GRADE IN PLANTING AREAS AND 1" BELOW FINAL FINISHED GRADE IN LAWN AREAS. 5.LANDSCAPE ISLANDS SHALL BE CROWNED, AND UNIFORM THROUGHOUT THE SITE. 6.PLANTING AREAS AND SOD TO BE SEPARATED BY STEEL EDGING. NO STEEL EDGING SHALL BE INSTALLED ADJACENT TO BUILDINGS, WALKS OR CURBS. EDGING NOT TO BE MORE THAN 1/2" ABOVE FINISHED GRADE. 7.EDGING SHALL BE CUT AT 45 DEGREE ANGLE WHERE IT INTERSECTS WALKS AND/OR CURBS. 8.MULCH SHALL BE INSTALLED AT 1/2" BELOW THE TOPS OF SIDEWALKS AND CURBING. 9.QUANTITIES ON THESE PLANS ARE FOR REFERENCE ONLY. THE SPACING OF PLANTS SHOULD BE AS INDICATED ON PLANS OR OTHERWISE NOTED. ALL TREES AND SHRUBS SHALL BE PLANTED PER DETAILS. 10.CONTAINER GROWN PLANT MATERIAL IS PREFERRED HOWEVER BALL AND BURLAP PLANT MATERIAL CAN BE SUBSTITUTED IF NEED BE AND IS APPROPRIATE TO THE SIZE AND QUALITY INDICATED ON THE PLANT MATERIAL LIST. 11.TREES SHALL BE PLANTED AT A MINIMUM OF 5' FROM ANY UTILITY LINE, SIDEWALK OR CURB. TREES SHALL ALSO BE 10' CLEAR FROM FIRE HYDRANTS. 12.4" OF SHREDDED HARDWOOD MULCH (2" SETTLED THICKNESS) SHALL BE PLACED OVER WEED BARRIER FABRIC. MULCH SHALL BE SHREDDED HARDWOOD MULCH OR APPROVED EQUAL, PINE STRAW MULCH IS PROHIBITED. 13.WEED BARRIER FABRIC SHALL BE USED IN PLANT BEDS AND AROUND ALL TREES AND SHALL BE MIRAFI 1405 WEED BARRIER OR APPROVED EQUAL. 14.CONTRACTOR TO PROVIDE UNIT PRICING OF LANDSCAPE MATERIALS AND BE RESPONSIBLE FOR OBTAINING ALL LANDSCAPE AND IRRIGATION PERMITS. IRRIGATION: 1.ALL REQUIRED LANDSCAPE AREAS SHALL HAVE AN AUTOMATIC IRRIGATION SYSTEM WITH A FREEZE/RAIN SENSOR. SYSTEM SHALL ALSO HAVE AN ET WEATHER BASED CONTROLLER AND BE DESIGNED AND INSTALLED BY A LICENSED IRRIGATOR. MAINTENANCE REQUIREMENTS: 1.VEGETATION SHOULD BE INSPECTED REGULARLY TO ENSURE THAT PLANT MATERIAL IS ESTABLISHING PROPERLY AND REMAINS IN A HEALTHY GROWING CONDITION APPROPRIATE FOR THE SEASON. IF DAMAGED OR REMOVED, PLANTS MUST BE REPLACED BY A SIMILAR VARIETY AND SIZE. 2.MOWING, TRIMMING, EDGING AND SUPERVISION OF WATER APPLICATIONS SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR UNTIL THE OWNER OR OWNER'S REPRESENTATIVE ACCEPTS AND ASSUMES REGULAR MAINTENANCE. 3.ALL LANDSCAPE AREAS SHOULD BE CLEANED AND KEPT FREE OF TRASH, DEBRIS, WEEDS AND OTHER MATERIAL. MISCELLANEOUS MATERIALS: 1.STEEL EDGING SHALL BE 3/16" X 4 X 16' DARK GREEN DURAEDGE STEEL LANDSCAPE EDGING UNLESS NOTED OTHERWISE ON PLANS/DETAILS. PRUNING AND TRIMMING NOTES 1.CONTRACTOR SHALL PRUNE ALL EXISTING TREES ON-SITE USING STANDARD GUIDELINES IN THE INDUSTRY. 2.ALL TREES SHALL BE TRIMMED SO THAT NATURAL SHAPES OF THE PLANTS ARE RETAINED. 3.DO NOT 'TOP' OR 'HEAD' TREES. 4.IF BALLING OR SHEARING OF TREES HAS OCCURRED IN THE PAST, DISCONTINUE THIS PRACTICE AND ALLOW PLANTS TO GROW INTO NATURAL SHAPE. 5.REMOVE SUCKERS, DEAD, DYING, DISEASED, BROKEN AND / OR WEAK BRANCHES FROM ALL TREES ALONG THE MAIN TRUNK STRUCTURE AND WITHIN THE BRANCHING AREA. 6.CONTRACTOR SHALL PRUNE EXISTING DECIDUOUS HARDWOOD BY REMOVING LOWER LIMBS TO RAISE THE CANOPY. THE BOTTOM OF THE CANOPY SHALL BE RAISED TO 12'-0" ABOVE GRADE FOR DECIDUOUS HARDWOOD TREES, WHEN POSSIBLE. THE INTEGRITY OF THE CANOPY AND STRUCTURE OF THE TREE SHALL BE MAINTAINED. DO NOT CUT OR PRUNE CENTRAL LEADERS. 7.CONTRACTOR SHALL THIN THE CANOPY BY ONE-FOURTH. PRUNE TREE TO EVENLY SPACE BRANCHES WITHIN THE CANOPY WHENEVER POSSIBLE. REMOVE THOSE LIMBS THAT CROSS OTHERS, DOUBLE LEADERS AND THOSE THAT EXCESSIVELY EXTEND BEYOND THE NATURAL CROWN OF THE TREE. 8.CONTRACTOR SHALL PROVIDE DEEP ROOT FEEDING AND INVIGORATION OF EXISTING TREES. THIS SHALL BE ORGANIC BASED NUTRIENTS BASED FOR ROOT GROWTH AND LEAF GROWTH STIMULATION. 9.CONTRACTOR SHALL BE REQUIRED TO CHIP ALL REMOVED BRANCHES, LEAFS, ETC. 23 ' - 0 " T.P LVL.+28'-0" T.P LVL.+23'-0" T.P - FFE LEVEL +34'-3" T.O ROOF - FFE LEVEL +17'-10" FIRST FFE LEVEL ±0'-0" 10 ' - 0 " 1' - 0 " 2' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 3' - 1 " 8" 6" 1' - 0 " 1' - 0 " 1' - 8 " 8" 28 ' - 0 " 1' - 8 " 25 ' - 4 " 8" 1' - 8 " 21 ' - 4 " 4'-0"4'-0"17'-0"4'-0"4'-0"17'-0"4'-0"4'-0"17'-0" 28 ' - 0 " 25 ' - 4 " 2' - 4 " 2' - 8 " 2'-6"3'-0"3'-0"28'-6"2'-0"2'-0"41'-0"3'-0"4'-0"3'-0"3'-6"3'-6" +25'-4" 2' - 8 " 4" 20 ' - 8 " 1' - 8 " 3' - 0 " 7' - 0 " 1' - 0 " 2' - 2 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 3' BUMP OUT 1' BUMP OUT 1' BUMP OUT 3' BUMP OUT 1' BUMP OUT RTU-1 RTU-3 T.P - FFE LEVEL +34'-3" T.O ROOF - FFE LEVEL +17'-10" FIRST FFE LEVEL ±0'-0" T.P LVL.+21'-0" 3' - 1 " 4' - 2 " 6' - 0 " 13'-5" 2'-0" 9'-5" 2'-0" 8'-9"8"8" 11'-0"11'-0"13'-6"7'-0"2'-0"6" 4' - 8 " 4" 13 ' - 0 " 4" 2' - 8 " +23'-0" 23 ' - 0 " 29'-0" 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 2' BUMP OUT2' BUMP OUT 2' BUMP OUT 3' - 1 " 4' - 2 " 27 ' - 0 " 13'-5" 2'-0" 9'-5" 2'-0" 8'-9" 8"8" 11'-0"29'-0"11'-0"13'-6"7'-0"2'-0" T.P LVL.+21'-0" +23'-0" 23 ' - 0 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 21 ' - 0 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 23 ' - 0 " 5' BUMP OUT 5' BUMP OUT5' BUMP OUT 21 ' - 0 " T.P LVL.+21'-0" T.P LVL.+28'-0" T.P LVL.+23'-0" T.P - FFE LEVEL +34'-3" T.O ROOF - FFE LEVEL +16'-6" FIRST FFE LEVEL ±0'-0" 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 21 ' - 0 " 7'-0"18'-6"7'-0"21'-6"15'-0"30'-0"15'-0"21'-6"7'-0"28'-6"7'-0" 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 21 ' - 0 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 21 ' - 0 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 21 ' - 0 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 21 ' - 0 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 2' BUMP OUT2' BUMP OUT6" BUMP OUT6" BUMP OUT 6" BUMP OUT 6" BUMP OUT COLOR EXTERIOR MATERIAL FINISH SCHEDULE MATERIAL DESCRIPTION NITTERHOUSE MASONRY PRODUCTS Stretcher Unit (A-53) 5-5/8" x 7 -5/8" x 15-5/8" POLISHED CONCRETE MASONRY UNITS PREMIER GLAZED THIN BRICK ACME BRICK (MORAINE) Modular size (2 1/4” x 7 5/8” x 5/8”) PREMIER GLAZED THIN BRICK ACME BRICK (PANAMA CITY GLOSSY) Modular size (2 1/4” x 7 5/8” x 5/8”) PREMIER GLAZED THIN BRICK ACME BRICK (CONTINETAL) Modular size (2 1/4” x 7 5/8” x 5/8”) SOLDIER COURSE THIN BRICK ACME BRICK (PANAMA CITY GLOSSY) Modular size (2 1/4” x 7 5/8” x 5/8”) 3/4" STUCCO BAND PAINTED FINISH 3/4" STUCCO BAND PAINTED FINISH SHERWIN- WILLIAMS (SW 6371) VANILLIN SHERWIN- WILLIAMS (SW 6255) MORNING FOG STAND SEEM LIGHT GRAY METAL ROOFING METAL SUPPLIER MATERIAL TAKE-OFF CMU BLOCK THIN BRICK OTHERS GLAZING TOTAL ELEVATION-1 ELEVATION- 2 & 4 TOTAL MASONRY EXCLUDING DOORS / WINDOWS ELEVATION-3 TOTAL MASONRY EXCLUDING DOORS / WINDOWS 4550 SF1068 SF1459 SF 74 SF1949 SF 1249 SF0 SF307 SF 92 SF850 SF 3622 SF63 SF594 SF 287 SF2678 SF ISSUE FOR: DATE:02/03/2022 PR O P O S E D B U R G E R K I N G , C - S T O R E & G A S S T A T I O N LO C A T E D A T 10 0 8 F M 7 8 , S C H E R T Z , T X 7 8 1 5 4 PERMITS SET PROJECT NUMBER :22-000 SCALE : DRAWN BY : SHEET TITLE : DRAWING NUMBER: SEAL : CONSTRUCTION SET BID ONLY FOR INTER REVIEW ONLY MAKMO DESIGN - DESIGN WITH A DIFFERENT APPROACH REVISIIONS: NO.DATE DESCRIPTION CHECKED BY: A.B A.B MA K M O D E S I G N 86 Z E N I T H L A N E , S U G A R L A N D , T X 7 7 4 9 8 P H # 8 3 2 - 2 3 1 - 7 0 4 7 T B P E F I R M # 2 1 2 3 6 A-2.0 1/8"=1'-0" ELEVATION 1 & 2 Scale: 1/8"=1'0" ELEVATION -1 Scale: 1/8"=1'0" ELEVATION -2 Scale: 1/8"=1'0" ELEVATION -4 Scale: 1/8"=1'0" ELEVATION -3 8" 19 ' - 1 0 " 8" 51 ' - 0 " 8"15'-8"8"6'-0"8" 23'-8" 10 ' - 0 " 19 ' - 1 0 " 6" 1'-4"1'-4"12'-0"1'-4"7'-8" 4" 15 ' - 0 " 13 ' - 7 " T.P LVL.+15'-0"T.O ROOF - FFE LEVEL +13'-7" FIRST FFE LEVEL ±0'-0" 20'-6" 1' - 5 " 10'-0"20'-6" T.P LVL.+17'-0" CAR WASH 15 ' - 0 " 14 ' - 0 " T.P LVL.+15'-0"T.O ROOF - FFE LEVEL +14'-0" FIRST FFE LEVEL ±0'-0" 20'-6" 1' - 0 " 10'-0"20'-6" T.P LVL.+17'-0" 15 ' - 0 " 14 ' - 0 " T.P LVL.+17'-0" T.O ROOF - FFE LEVEL +14'-0" FIRST FFE LEVEL ±0'-0" 1'-4"12'-0"7'-8" 1' - 0 " 10 ' - 0 " 10 ' - 0 " 1'-4"1'-4" 15 ' - 0 " 14 ' - 0 " T.P LVL.+17'-0" T.O ROOF - FFE LEVEL +14'-0" FIRST FFE LEVEL ±0'-0" 7'-8" 1' - 0 " 10 ' - 0 " 12'-0"1'-4" CAR WASH 1'-4"1'-4" ISSUE FOR: DATE:02/03/2022 PR O P O S E D B U R G E R K I N G , C - S T O R E & G A S S T A T I O N LO C A T E D A T 10 0 8 F M 7 8 , S C H E R T Z , T X 7 8 1 5 4 PERMITS SET PROJECT NUMBER :22-000 SCALE : DRAWN BY : SHEET TITLE : DRAWING NUMBER: SEAL : CONSTRUCTION SET BID ONLY FOR INTER REVIEW ONLY MAKMO DESIGN - DESIGN WITH A DIFFERENT APPROACH REVISIIONS: NO.DATE DESCRIPTION CHECKED BY: A.B A.B MA K M O D E S I G N 86 Z E N I T H L A N E , S U G A R L A N D , T X 7 7 4 9 8 P H # 8 3 2 - 2 3 1 - 7 0 4 7 T B P E F I R M # 2 1 2 3 6 A-1.1 N.T.S=1'-0" CAR WASH FLOOR PLAN & ELEVATION Scale: 3/16"=1'-0" CAR WASH FLOOR PLAN Scale: 1/8"=1'0" ELEVATION -2 Scale: 1/8"=1'0" ELEVATION -4 Scale: 1/8"=1'0" ELEVATION -3 Scale: 1/8"=1'0" ELEVATION -1 ORDINANCE NO: 23-S-16 Specific Use Permit to allow for a convenience store with gas pumps for 5.5 acres (1008 and 1020 FM 78) EMILY DELGADO | PLANNING MANAGER SUBJECT PROPERTY July 7, 2023: 13 Public Hearing Mailers sent August 9, 2023: public hearing notice published in San Antonio Express As of August 23, 2023 staff has received the following responses: 3 - In Favor 2 - Opposed (from same property owner) 1 - Neutral •Subject Property zoned General Business (GB) •Adjacent Properties also zoned GB •Applicant is requesting a Specific Use Permit (SUP) to allow a convenience store with gas pumps on the approximately 5.5 acre property. Proposed SUP •Per the submitted Letter of Intent, if the SUP is approved the development would consist of: •A 6,500 square foot convenience store with gas pumps •A 2,500 square foot Burger King fast food restaurant with drive -thru •A 2,040 square foot restaurant with drive - thru •An automated car wash Proposed SUP •The Comprehensive Land Use Plan identifies the property as Commercial Campus and Parks, Open Space. •Commercial Campus: lower intensity commercial and office uses such as research, flex -office, and supporting uses, light industrial and assembly uses. •Parks, Open Space: open space and for sensitive areas such as floodplain areas •The proposed business would take advantage of the FM 78 frontage as it is a transportation -oriented business and is dependent on the traffic generated on roadways such as FM 78 as a principal arterial. Additionally, the proposed convenience store with gas pumps and food establishments is consistent with other businesses on FM 78. Staff Analysis •The subject property had previously had a convenience store with gas pumps and a car wash that had been abandoned. •From aerial imagery it appears the site was used as a convenience store since at least 1995. •In fall of 2022, the structures were demolished with the ultimate goal being to obtain a Specific Use Permit in order to construct a new convenience store with gas pumps in addition to two food establishments within the building. Staff Analysis •If the Specific Use Permit is approved, the applicant will go through the site plan process in conformance with Unified Development Code (UDC) Article 9, Section 21.9.12 and will have to meet all City of Schertz UDC requirements as listed in Article 9. •At the time of the site plan, a Traffic Impact Analysis Study will be reviewed by both the City of Schertz Engineering Department and TxDoT as this property is located on FM 78. •In addition, the proposed parking areas will have to meet all current regulations within UDC Article 10 including the required parking ratios and dimensions. •Additionally, the site will be required to comply with all landscaping, screening and buffering requirements as identified in the UDC. Staff Analysis P&Z Recommendation The Planning & Zoning Commission conducted a public hearing on July 26, 2023 and offered a recommendation of approval with modifications to the proposed conceptual plan by a 7 -0 vote. The modifications requested by the Planning and Zoning Commission include relocating the dumpster to be farther away from the residential property and ensuring the eight - foot tall masonry wall and twenty foot wide landscape buffer are completed adjacent to the residential property, 1028 FM 78. These modifications have been reflected on the updated conceptual plan provided by the applicant. Staff Recommendation Due to the limited adverse impact on adjacent development and the compatibility between the proposed land use and the Comprehensive Land Use Plan, along with the land previously being used for a convenience store with gas pumps, Staff recommends approval of the Specific Use Permit to allow a convenience store with gas pumps at the subject property conditioned upon the following: 1. A building permit is approved within two (2) years of the adoption of the SUP Ordinance in accordance with Unified Development Code Article 5, Section 21.5.11.F Expiration of Specific Use Permit. COMMENTS & QUESTIONS Agenda No. 16.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Finance Subject:Ordinance 23-T-18 - Conduct a Public Hearing and Adopt a budget for the fiscal year beginning October 1, 2023, and ending September 30, 2024, in accordance with the Charter of the City of Schertz, Texas; providing for the filing of the Budget; providing that this Ordinance shall be cumulative of all Ordinances; providing a Severability Clause; and providing an Effective Date. Final Reading (S.Gonzalez/J.Walters) BACKGROUND In accordance with applicable statutes and the City Charter, the City Manager submitted a budget proposal to the City Council for consideration on August 11, 2023. The City Council held a public hearing for the Proposed Budget on August 15, 2023 and will hold a second public hearing on September 5, 2023. The Budget Priorities for FY 2023-24 are as follows: Goal 1: Staff Compensation - turnover is high and hiring is difficult due to non-competitive wages. Staff hopes to correct this by making compensation a budget priority. Goal 2: Infrastructure (with a primary focus on streets) - the City's roadways, parks, facilities, and drainage channels need additional maintenance and reconstruction. Staff is also looking at adding and expanding streets, parks, drainage channels, water transportation pipes and storage, and wastewater transportation pipes to meet the growing needs of the community as outlined in the master thoroughfare plan, the master parks plan, and the master water and sewer plan. Goal 3: Consolidated CIP Document - this document will lay out a consolidated plan for the City's large infrastructure projects and outline funding sources allowing the City Manager and City Council to see the impact of infrastructure projects within a 5 to 10 year window and plan accordingly. Goal 4: Increase staffing levels - adding key staff in services areas that will have the largest impact on operations and the community. Goal 5: New/Remodeled Facilities - with additional staff coming on board, the City will need to look at office spaces and new service locations as the community continues to expand. Staff proposes to raise salaries for all departments by 4.7% across the board for inflation. This number is based on the last 2 quarterly reports by the Bureau of Labor Statistics on the Employment Cost Index (ECI). This metric measures wages and benefits costs across the country based on private corporation jobs, civilian jobs, and state and local government jobs. The past 2 quarterly reports showed wages for state and local governments grow by 4.7% and is the basis for the adjustment recommendation. This ECI adjustment is proposed to take effect in October 2023 with the new budget. Based on staff's review of target cities' wages in the area, there was strong indication Schertz was below market in the wages offered to employees. Working with City Council, the City has contracted with Public Sector Personnel Consultants (PSPC) to conduct a Classification & Compensation Study to determine wages and compensation compared to the market and how to adjust wages to get Schertz' positions to market. Based on the original review by Staff, an estimated $2.6 million of adjustments could be required, with $1.9 million showing in FY 2023-24 with the anticipated January 2024 wage could be required, with $1.9 million showing in FY 2023-24 with the anticipated January 2024 wage adjustment. The final number will be based on the results of the survey. The City also saw an increase in health insurance costs of 7.5% for FY 2023-24. To continue the infrastructure improvements, staff recommends withdrawing $1 million from General Fund Reserves to be spent on the street preservation and maintenance program. This is in addition to the $650,000 that is part of the base Streets Budget, and $4.5 million in funding from the Schertz Economic Development Corporation Reserves for roadway improvements. Staff also plans to issue $37.25 million in debt in the General Fund for other infrastructure projects, like Main Street Improvements and $7.5 million in Water & Sewer to continue the transmission line from East Live Oak to IH 35.  In the General Fund, Staff proposes to add 5 new positions based on the recommendations of Staff and Council. The positions include: - 3 Firefighters in preparation of Station 4 - 1 Engineering Administrative Assistant  - 1 Part Time Records Clerk to assist with the increased open records requests in the City Secretary's office In addition, 5 additional police officers have been added to the approved position table, but not funded, to allow the City to more quickly hire School Resource Officers. The Water & Sewer Fund proposes to add a new Lead Clerk position for Utility Billing.  The Emergency Medical Services Fund proposes to add 4 Emergency Medical Technicians (EMTs) to field additional ambulance hours to meet service call volumes. Other items in the General Fund that are being proposed are the following programs, projects, and equipment: -Replace all in-car cameras, body worn cameras, and TASERs for police officers  -Add additional Library materials budget -Add an ArcGIS IndoorMaps Extension for building mapping capabilities -Add new servers for Public Safety -Reassign court security funding from operations to fund larger projects -Add new Hydrolic Hose Crimper and Hose Reels for Fleet -Add new Tablets and Trailer for Facilitiy Services -Add new Opticom system to control intersection lights for Public Safety -Add new Hurst Strong Arm Multi-purpose Tool to add in rescue operations in Fire -Add new Pothole Truck and Asphalt Laydown Machine in Streets The Water & Sewer Fund will add: -Automated Phone Payment System -Combination Vaccume Truck -Funding for Fire Hydrant and Valve replacements across the city Drainage will replace a zero turn mower. The Special Revenue Funds Budgets will remain constant with no significant changes in operations. A copy of the proposed budget is available for view on the City’s webpage www.schertz.com. This copy will include all changes included in the change memo. Update since last reading: Staff has been notified that the City of Cibolo has been awarded a grant from the OAG that will allow them to fund a full-time Crime Victim Liaison position. Currently, the City of Schertz and the City of Cibolo have a Crime Vicitms' Liaison interlocal agreement where the City of Schertz employees a full-time position for these services and the City of Cibolo reimburses Schertz for their half. This position services both the Schertz and Cibolo communities. With this notification from Cibolo that they will have their own position, staff proposes to continue to keep the position as full-time. It has always been budgeted as such; the only difference is that the revenues will be less than expected (as Cibolo won't be contributing half).   GOAL Per state statutes and the City Charter, the city must adopt a budget prior to the beginning of the fiscal year beginning on October 1st. COMMUNITY BENEFIT This budget will provide for additional resources to areas identified by citizens, city council, and staff. SUMMARY OF RECOMMENDED ACTION Staff recommends that the City Council approve the final reading of Ordinance No. 23-T-18, adopting the budget for the fiscal year beginning October 1, 2023, and ending September 30, 2024. FISCAL IMPACT Fund Proposed Budget Fund Balance Change General Fund $49,954,992 ($2,564,504) Tax I&S Fund 8,602,745 732,255 Water & Sewer Fund 31,241,901 262,899 Capital Recovery - Water 55,748 1,166,252 Capital Recovery - Sewer 67,248 632,752 Drainage  Fund 1,594,207 (217,584) EMS Fund 13,640,835 (780,612) SEDC 12,985,053 (4,578,053) Special Events Fund 45,000 0 PEG Fund 67,000 0 Hotel Occupancy Fund 260,865 640,635 Park Fund 100,000 0 Tree Mitigation 75,000 10,750 Roadway Impact Fee Area1 5,000 320,175 Roadway Impact Fee Area2 85,000 160,650 Roadway Impact Fee Area3 5,000 345,250 Roadway Impact Fee Area4 3,000 360 Library Fund 29,200 0 Historical Committee 11,750 2,500 Total: $118,829,544 ($3,866,275) RECOMMENDATION Staff recommends that the City Council approve the final reading of Ordinance No. 23-T-18, adopting the budget for the fiscal year beginning October 1, 2023 and ending September 30, 2024. Attachments Ordinance 23-T-18 FY 2023-24 Proposed Budget  8-15-23 Proposed Budget Council Presentation  ORDINANCE NO. 23-T-18 AN ORDINANCE ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023, AND ENDING SEPTEMBER 30, 2024, IN ACCORDANCE WITH THE CHARTER OF THE CITY OF SCHERTZ, TEXAS; PROVIDING FOR THE FILING OF THE BUDGET; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Schertz is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Manager of the City of Schertz submitted a budget proposal to the City Council prior to the beginning of the fiscal year, and in said budget proposal set forth the estimated revenues and expenditures and made the detailed classification as required by the City Charter of the City of Schertz, Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of a budget contained in the City Charter have been in all things complied with; and WHEREAS, a Public Hearing is held by the City Council of the City of Schertz, Texas on the 15th day of August 2023 and the 5th day of September 2023; and WHEREAS, after a full and final consideration, the City Council is of the opinion that the budget should be approved and adopted; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: Section 1. The budget of the expenditures of the City of Schertz for the ensuing fiscal year beginning October 1, 2023, and ending September 30, 2024, be, and the same is, in all things, adopted and approved as the said City of Schertz budget for the Fiscal Year beginning the first day of October 2023, and ending the thirtieth day of September 2024. Section 2. The sums below are hereby appropriated from the respective funds for the payment of expenditures on behalf of the City government as established in the approved budget document: 2023-2024 Budget General Fund $49,954,992 Tax I&S Fund 8,602,745 Water & Sewer Fund 31,241,901 Capital Recovery - Water 55,748 Capital Recovery - Sewer 67,248 Drainage Fund 1,594,207 EMS Fund 13,640,835 SEDC 12,985,053 Special Events Fund 45,000 PEG Fund 67,000 Hotel Occupancy Fund 260,865 Park Fund 100,000 Tree Mitigation 75,000 Roadway Impact Fee Area 1 5,000 Roadway Impact Fee Area 2 85,000 Roadway Impact Fee Area 3 5,000 Roadway Impact Fee Area 4 3,000 Library Fund 29,200 Historical Committee 11,750 Total: $118,829,544 Section 3. A true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, shall be filed with the City Secretary. In addition, the City Manager is hereby directed to file or cause to be filed a true and correct copy of this ordinance along with the approved budget attached hereto, and any amendments thereto, in the office of the County Clerk of Guadalupe, Comal, and Bexar Counties, Texas, as required by law. Section 4. This ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of Schertz, Texas (2006), as amended, except where the provisions of this ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event the conflicting provisions of such ordinances and such Code are hereby repealed. Section 5. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. Section 6. This ordinance shall be in full force and effect from and after its final passage, and it is so ordained. PASSED ON FIRST READING, the _____ day of _____________, 2023. PASSED, APPROVED and ADOPTED ON SECOND READING, the _______ day of ____________, 2023. CITY OF SCHERTZ, TEXAS ___________________________ Ralph Gutierrez, Mayor ATTEST: _____________________________ Sheila Edmondson, City Secretary CITY OF SCHERTZ FY 2023-24 PROPOSED BUDGET The members of the governing body voted on the proposal to consider the budget as follows: FOR: Councilmembers Mark Davis, Michelle Watson Jill Whittaker, Michael Dahle, Allison Heyward, Tim Brown AGAINST: N/A PRESENT and not voting: N/A ABSENT:Councilmember David Scagliola Property Tax Rate Comparison 2023-24 2022-23 Property Tax Rate:$0.4950/100 No-new-revenue $.04553/100 $.04526/100 $0.3212/100 $0.3046/100 Voter-approval Rate:$0.4872/100 $0.4968/100 Debt Rate:$0.1548/100 $0.1480/100 Total debt obligation for the City of Schertz secured by property taxes: 96,572,010$ City of Schertz Fiscal Year 2023-24 Budget Cover Page This budget will raise more total property taxes than last year's budget by $2,398,167 or 9.9% increase, and of that amount, $554,255 is tax revenue to be raised from new property added to the tax roll this year. No-new-revenue Maintenance & Operations Tax Rate: CITY OF SCHERTZ, TEXAS PROPOSED ANNUAL BUDGET FISCAL YEAR 2023-24 OCTOBER 1, 2023 – SEPTEMBER 30, 2024 CITY COUNCIL RALPH GUTIERREZ Mayor MARK DAVIS Council Member, Place 1 MICHELLE WATSON Council Member, Place 2 JILL WHITTAKER Council Member, Place 3 MICHAEL DAHLE Council Member, Place 4 DAVID SCAGLIOLA Council Member, Place 5 ALLISON HEYWARD Council Member, Place 6 TIM BROWN Council Member, Place 7 PREPARED BY STEVE WILLIAMS, CITY MANAGER BRIAN C. JAMES, DEPUTY CITY MANAGER SARAH GONZALEZ, ASSISTANT CITY MANAGER JAMES P. WALTERS, FINANCE DIRECTOR BABETT MARTIN, ASSISTANT FINANCE DIRECTOR MIKE WALKDEN, FINANCIAL ANALYST City of Schertz Our Vision Community. Service. Opportunity. Our Mission Leading, improving, and serving a livable, sustainable and financially sound community City Policy Values 1.Safe Community 2.Essential Services 3.High Quality of Life 4.Attractive Community 5.Economic Prosperity 6.Fiscally Sustainable City Operational Values 1. Systems Management 2. Engaged Workforce 3. Innovative 4. Proactive 5. Service Oriented City Core Value 1. Do the right thing 2. Do the best you can 3. Treat others the way you want to be treated 4. Work cooperatively as a tea August 11, 2023 TO: The Honorable Mayor and Councilmembers FROM: Steve Williams, City Manager SUBJECT: Adopted Budget for Fiscal Year 2023-24 The proposed budget for fiscal year 2023-24 was filed with the City Secretary on August 11, 2023 in accordance with the requirements of the City Charter. The proposed revenues in each of the funds meets or exceeds our proposed expenditures when utilizing excess reserves. There will be two public hearings for citizen input on August 15, 2023 and September 5, 2023. The proposed budget for the coming year lowers the overall City property tax rate from $0.4950 to $0.4872 per $100 of property valuation. Due to a decrease in the Maintenance & Operations (M&O) portion of the tax rate which is dedicated for city operations from $0.3470 to $0.3324 per $100 of valuation, the City was able to increase the Interest & Sinking (I&S) portion that pays the City’s debt, raising it from $0.1480 to $0.1548 per $100 of valuation. This M&O tax rate will help meet the City’s Budget Priority Goals for staff compensation adjustments, additional infrastructure projects emphasizing streets, and the addition of a few key positions along with other new expenditures. Staff proposes to raise salaries for all departments by 4.7% across the board for inflation. This number is based on the last 2 quarterly reports by the Bureau of Labor Statistics on the Employment Cost Index (ECI). This metric measures wages and benefits costs across the county based on private corporation jobs, civilian jobs, and state and local government jobs. The past 2 quarterly reports showed wages for state and local governments has grown by 4.7% each and is the basis for the adjustment recommendation. This ECI adjustment is proposed to take effect in October 2023 with the new budget. In addition to the proposed adjustments from the ECI, the primary goal for FY 2023-24 is to address compensation for employees. Turnover in the City is high and hiring is difficult due to non-competitive wages. Based on staff's review of target cities' wages in the area, there is strong indication Schertz is below market in the wages offered to employees. Working with City Council, the City has contracted with Public Sector Personnel Consultants (PSPC) to conduct a Classification & Compensation Study to adjust wages to get Schertz' positions to at least the market pay. Based on the original review by Staff, an estimated $2.6 million of adjustments could be needed, with $1.9 million showing in FY 2023-24 with the anticipated January 2024 wage adjustment. The final number will be based on the results of the survey. In FY 2023-24 the City is proposing authorizing the following additional positions: three Firefighters in preparation of the opening of proposed Fire Station #4, one Administrative Assistant for Engineering, one Part Time Records Clerk for the City Secretary, four Emergency Medical Technicians for EMS, and one Lead Clerk for Utility Billing. The City has an adopted goal of keeping a fund balance level of 26% of operating expenditures, and if over that target, must reduce the fund balance to 26% within 5 years. At this time it is estimated the General Fund will have a fund balance reserve equal to 29% of operating expenditures by the end of September 2024 and 26.4% at the end of September 2025. Key expenditures to achieve this goal include the wage adjustments, the replacement cameras and TASER equipment for police, and the one-time withdraw from the fund balance of $1 million for street improvements. The Guadalupe County Tax Assessor valued the City’s total taxable value at $5,440,641,228. This is a 11.3% increase or $551,629,839 over last fiscal year. Commercial development has been strong with new permit revenue exceeding the budget for FY 2021-22 and FY 2022-23, but staff has been seeing a slowdown in new residential permits with revenue dropping from $588,000 in FY 2019-20 to an estimated $225,000 for FY 2022-23. Staff will be keeping an eye on new developments in FY 2023-24 to react appropriately based on economic changes. Sales taxes in the City of Schertz have experienced strong growth in the past few years averaging over 10% annual growth the past 3 years. Staff has been keeping an eye on the economy and the Federal Reserve. The Federal Reserve has stated their desire to curb inflation and has taken frequent action to slow down the economy. As a result, the target Federal Funds Rate is 5.25%- 5.5%. This directly affects mortgage lending rates and is believed to be affecting the slowdown of new residential construction. As such, while in FY 2022-23 the City is expected to see 10% growth in sales tax revenue, staff will forecast sales tax revenue for FY 2023-24 to be in line with the long-term average growth in Schertz of 7%. Regarding past bonds, in 2010, voters in the City of Schertz approved a bond package for the construction of additional baseball fields, a soccer complex, an animal adoption center, the relocation of the playscape, an indoor aquatic center, and infrastructure improvements to downtown Schertz. The only remaining project is the downtown/Main Street improvements which is proposed to start construction in FY 2023-24. In 2015, voters approved a bond package for the construction of Fire Station #3, FM 1103 road improvements and FM 1518 road improvements. Fire Station #3 has been completed and the funds for FM 1103 and FM 1518 have been sent to the Texas Department of Transportation to begin construction. In 2021, voters approved a bond package for the construction of Fire Station #4. These funds have been issued, the land has been purchased, and the project is currently in the design phase. It is currently projected to open in calendar year 2025. I would like to thank all Department Heads for their assistance in the development of this document. Special thanks are due to the following people for their critical roles in the completion of this budget: Deputy City Manager Brian James, Assistant City Manager Sarah Gonzalez, and Finance Department staff Babett Martin, Mike Walkden, and Finance Director James Walters. Lastly, I wish to thank the Mayor and City Council for your continued support and leadership. Together, we are providing vision and quality operations to the City while being good stewards of the resources our residents and businesses have provided. Sincerely, Steve Williams City Manager CITY OF SCHERTZ FY 2023-2024 BUDGET BUDGET STRUCTURE GENERAL FUND The City’s primary governmental operating fund. Allocates property taxes, sales taxes, fees, fines and other revenue sources to provide basic City services, such as Police, Fire, Street Maintenance, Park Maintenance, Building Inspections, Support Services, and others. It is used to account for all financial resources that cannot otherwise be accounted for in other funds that have specific purposes. INTEREST & SINKING FUND This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. ENTERPRISE FUNDS Enterprise funds are used to account for governmental activities that are similar to those found in private businesses. The major revenue source for these enterprise funds is the rate revenue generated from the customers who receive the services provided. Expenses for these services are paid for through revenue generated from services provided. WATER & SEWER Fund tracks revenue and expenses for the City’s water, sewer, and solid waste functions and is managed by the Public Works Department. CAPITAL RECOVERY WATER The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. CAPITAL RECOVERY SEWER The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. EMERGENCY MEDICAL SERVICES(EMS) Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 220 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge); and a small portion of unincorporated Bexar County. DRAINAGE The Public Works Drainage Division is responsible for the maintenance and management of drainage channels, storm water inlets, floodways, road rights-of-way, alleys, and compliance with regulations, as well as reviewing subdivision plans and the issuance of permits for development and that might affect drainage infrastructure. CITY OF SCHERTZ FY 2023-2024 BUDGET SCHERTZ ECONOMIC DEVELOPMENT FUND The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. SPECIAL REVENUE FUNDS Special revenue funds are used to account for the proceeds of certain specific revenue sources that are legally restricted to expenditures for specified purposes. SPECIAL EVENTS The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co-sponsored, by the City of Schertz. PUBLIC, EDUCATIONAL, and GOVERNMENT (PEG) ACCESS FUND The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. HOTEL/MOTEL TAX Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented in the City. These revenues are used to support Schertz as a destination location. PARK FUND The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. TREE MITIGATION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. ROADWAY AREA 1-4 The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. LIBRARY FUND The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. HISTORICAL COMMITTEE This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. CITY OF SCHERTZ FY 2023-2024 BUDGET BUDGET PROCESS STRATEGIC PLANNING At the beginning of the budget process, the City Council, City Management and Department heads gather at a pre-budget retreat to discuss priorities and goals for the upcoming fiscal year budget. REVENUE PROJECTION The Finance Department staff develops revenue projections based upon trend analysis, anticipated changes in the local, state and national economies, and discussions with other departments. The revenue projection is used to determine the financial limitations for the development of the budget. BUDGET DEVELOPMENT The budget was developed based on zero base budgeting. Supplemental requests for capital items, new personnel, expanded services, or other items that do not fit within normal operating budgets are requested and justified separately. Upon completion of the proposed budget, department heads submit their budget request to the Finance Department for review, after which the budget is submitted to the City Manager for review and approval. The City Manager meets with his direct reports to discuss and adjust where needed. BUDGET The City Manager submits to the City Council a proposed operating budget City Councill meets for budget workshops to review the proposed budget and ensure it meets the priorities and goals set at the beginning of the budget process. PUBLIC HEARINGS/BUDGET ADOPTION Public hearings are held to inform the public about the proposed budget and tax rate and give citizens the opportunity to comment. The budget and tax rate take effect on October 1st. CITY OF SCHERTZ FY 2023-2024 BUDGET FY 23-24 BUDGET CALENDAR DATE ACTION March Pre-Budget Retreat April Budget Kickoff-go over instructions for preparing budget, calendar and process. Departments submit Year end projections to Finance for review and approval. May Departments submit base budget and fee schedules to Finance for review and approval June City Management reviews budgets and supplemental requests July Fee Schedule is presented to Council. Tax rate is reviewed by Finance and City Manager. August Budget Retreat, Budget workshop, and first public hearing on Budget & Tax Rate. The preliminary Tax rate is set. September Second public hearing and vote on budget & tax rate. October New budget in effect CITY OF SCHERTZ ORGANIZATIONAL CHART FY 2023-24 *Appointed by City Council Citizens Mayor & City Council Prosecuting Attorney*City Secretary*City Manager* Police Deputy City Manager Public Works Internal Services Planning & Community Development Economic Development Engineering Assistant City Manager Park & Recreation Library Finance Human Resources Public Affairs Fire Rescue Emergency Medical Services Municipal Court Judge*City Attorney* CITY OF SCHERTZ 2023-24 BUDGET Table of Contents Executive Summary 1 General Fund Summary 8 Revenues 10 City Council 16 City Manager 19 Municipal Court 23 311/Customer Relations 28 Planning & Zoning 31 Legal Services 37 Economic Development 40 City Secretary 43 Non-Departmental 48 Public Affairs 51 Engineering 56 Police 62 Fire Rescue 69 Inspections 75 Neighborhood Services 82 Streets 88 Parks, Recreation, & Community Services 93 Pools 99 Event Facilities 103 Library 108 Information Technology 116 Human Resources 121 Finance 126 Purchasing & Asset Management 130 Fleet Services 136 Facility Services 142 City Assistance 150 Court Restricted 152 Interest & Sinking Fund 154 Water & Sewer Summary 159 Business Office 163 Water & Sewer Administration 168 Capital Recovery - Water 175 Capital Recovery – Sewer 183 Drainage Summary 189 Revenues 193 Expenditures 195 Emergency Medical Services (EMS) Summary 199 Revenues 203 Expenditures 205 Schertz Economic Development Corporation Summary 208 Revenues 211 Expenditures 213 Special Revenue Funds Special Events 218 Public, Educational, and Government (PEG) Access Fund 224 Hotel/Motel Tax 228 Park Fund 233 Tree Mitigation 238 Roadway Area 1 242 Roadway Area 2 247 Roadway Area 3 252 Roadway Area 4 257 Library Fund 262 Historical Committee 266 Glossary 270 Executive Summary General Fund Revenue: Revenues for FY 2023-24 Budget are expected to increase 3.9% from the FY 2022-23 year-end estimate. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2022-23 are estimated to increase 5.8% and sales taxes are estimated to increase 7.0%. These increases are offset by a projected decrease in building permits and fees expected in FY 2023-24 as new development starts to slow down with the Federal Reserve tightening lending. Expenses: The overall FY 2023-24 Budget increased 13.0% from the FY 2022-23 year- end estimates. This includes wage increases based on the Classification & Compensation Study be implemented in January 2024, 4 new personnel and a 4.7% ECI increase. This budget also includes an additional $1 million in one-time funding for street preservation and maintenance. Another notable increase is related to the replacement of all in-car cameras, body worn cameras, and TASERs for the police department. The existing camera systems are being discontinued by the manufacturer and need to be replaced. Due to the lack of support for the existing system, all the devices need to be replaced at once. Due to this, staff is proposing a lease and service plan that will pay $550,000 annually for 5 years to cover the new system. City Council The Proposed FY 2023-24 Budget increases 23.8% from the FY 2022 -23 year-end estimates for in anticipated CPI increases and expenditures related to a City Charter review process. City Manager The FY 2023-24 Budget decreases 14.8% from the FY 2022-23 year-end estimates. The decrease is due to transferring the personnel related to Economic Development services to their own department in the General Fund and the removal of the Assista nt to the City Manager position. Municipal Court The FY 2023-24 Budget increased 8.9% from FY 2023 -24 year-end estimates for the proposed wage adjustments. 311 Customer Service The FY 2023-24 Budget increases 6.2% from the FY 2022 -23 year end estimates for the anticipated wage increases with no other changes to operation. 1 of 2751 of 275 Planning & Zoning The FY 2023-24 Budget increases by 41.0% from the FY 2022-23 year end estimate due to filling vacancies in the planner positions seen in FY 2022 -23 and the anticipated wage increases for FY 2023-24. Legal Services The FY 2023-24 Budget increases 28.6% from the FY 2022-23 year end estimate. Staff has not needed to utilize legal services as much as past years and will continue to budget a downward trend if expenditures continue to fall. Economic Development The FY 2022-23 Budget transfers expenditures previously located in the City Manager and Non-Departmental budgets. The personnel did increase with the proposed wage adjustments and the amount paid into the TIRZ increased based on development located in the designated area of the Crossvine development. City Secretary The FY 2023-24 Budget increases 14.6% from the FY 2022-23 year-end estimate from the anticipated wage adjustments and the addition of part time Records Clerk position to aid with the increasing open records requests. Non-Departmental The FY 2023-24 Budget decreases 17.0% from the FY 2022-23 year-end estimate by transferring the Tax Abatement/TIRZ line and the local flavor grant to the new Economic Development department and is offset by setting the contingency accounts to $480,000 total. Public Affairs The FY 2023-24 Budget increases 6.0% from the FY 2022-23 year-end estimates. The increase is caused by the anticipated wage adjustments. Engineering The FY 2023-24 Engineering Budget increased 31.7% from the FY 2022-23 year-end estimate for two new positions, inspector and engineer, and vehicle replacements. Police The FY 2023-24 Budget increases 14.8% from the FY 2022-23 year-end estimates. 5 school resource officers are added to the position, but due to the difficulty in hiring police officers they are added without funding in the budget. If hired, the contract with Schertz - Cibolo-Universal City ISD will be updated and funds will be added to the budget. The increase in the budget is due to the anticipated wage adjustments, the new lease/maintenance program to replace the body cameras, in-car cameras, and the TASERs that is estimated at $550,000 per year for 5 years, and an increase in vehicle replacement due to price increases for vehicles. Fire Rescue The FY 2023-24 Budget will increase 13.2% from the FY 2022-23 year-end estimate. This increase comes from adding 3 new captain positions, promoting 3 Firefighters to Fire Apparatus Operators (FAO) and from anticipated wage adjustments. 2 of 2752 of 275 Inspections The FY 2023-24 Budget increases 16.2% from the FY 2022-23 year-end estimate with the anticipated wage adjustments. Neighborhood Services The FY 2023-24 Budget increases 0.4% from the FY 2022 -23 year-end estimate. Fewer capital purchases almost offset the anticipated wage adjustments. Streets The FY 2023-24 Budget will increase 25.2% from the FY 2022-23 year-end estimate. Personnel increases with anticipated wage adjustments while staff has engaged contractors to resurface streets for the next year. Also being purchased is a asphalt lay down machine and a new truck. Parks The FY 2023-24 Budget will increase 0.7% from the FY 2022 -23 year-end estimate. Personnel increases from the anticipated wage adjustment is mostly offset by fewer park improvements with the completion of existing projects. Pools The FY 2023-24 Budget will remain at the same level with no change in operations. Event Facilities The FY 2023-24 Budget will increase 14.5% from the FY 2022 -23 year-end estimate for the anticipated wage adjustments. Library The Library FY 2023-24 Budget increases 7.6% from the FY 2022 -23 year-end estimate with the anticipated wage increase. Library materials budget increases $15,000 and is offset in FY 2023-24 by fewer furniture replacements. Animal Services This budget was combined into the Police Department Budget. Information Technology The Information Technology FY 2023-24 Budget increases 9.6% from the FY 2022-23 year-end estimate. The increase is due to the anticipated wage adjustments, contractual software increases, and new server purchases for police officers’ virtual terminals. Human Resources The FY 2023-24 Budget will increase 13.7% from the FY 2022-23 year-end estimate from the anticipated wage increases and adding $20,000 in unused employee wellness program funds from FY 2022-23 for future use. Finance The FY 2023-24 Budget will increase 2.1% from the FY 2022-23 year-end estimate. The anticipated wage increases are partially offset by reclassifying the vacant Senior Accountant position as an Accountant. 3 of 2753 of 275 Purchasing & Asset Management The FY 2023-24 Budget reflects an increase of 6.5% from the FY 2022-23 year-end estimate to account for training related to new staff certifications and anticipated wage increases. Fleet Services The FY 2023-24 Budget will decrease 12.9% from the FY 2022-23 year-end estimate due to anticipated wage increases and full year funding for the new Internal Services Director position that was created mid-FY 2022-23. Facility Services The FY 2023-24 Budget increases 5.1% from the FY 2022-23 year-end estimates due to anticipated wage adjustments. The building maintenance funds were moved from Maintenance Services to Capital Outlay to better track emergency repairs and routine maintenance versus building renovations and large repair projects. City Assistance The FY 2023-24 Budget will increase $10,000 from the FY 2022-23 year-end estimate for the Senior Citizens meal program with increased attendance. Court Restricted Funds The FY 2023-24 Budget will increase $9,000 from the FY 2022-23 estimate to match the projected revenue for 2023-24. Interest & Sinking Fund Revenues: Revenues for FY 2023-24 increase 15.4% from the FY 2022-23 estimate with higher property values and an increase in the I&S tax rate. Expenses: The FY 2023-24 Budget will decrease 1.7% from the FY 2022-23 year-end estimate following the existing debt payment schedule. Water & Sewer Fund Revenue: Revenues for FY 2023-24 Budget are expected to increase 1.8% from the FY 2022-23 year-end estimate due to account growth and fee increases. Expenses: The FY 2023-24 Budget increases 7.1% from the FY 2022-23 year-end estimates for anticipated wage adjustments and costs of water purchases and wastewater treatment increasing. Utility Billing The FY 2023-24 Budget increases 11.1% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of a Lead Clerk position and higher credit card fees as more customers pay by phone or online. Administration The FY 2023-24 Budget will increase 8.2% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the purchase of a replacement Combo Vac Truck, system monitoring upgrades and easement acquisition for future infrastructure. 4 of 2754 of 275 Capital Recovery Fund – Water The FY 2023-24 Budget will be set at $55,748 for any professional services or studies that need to be completed. Capital Recovery Fund - Sewer The FY 2023-24 Budget will be set at $67,248 for any professional services or studies that need to be completed. Drainage Fund Revenue: The FY 2023-24 Budget increase 4.7% from the FY 2022-23 year-end estimate from anticipated service additions. Expenses: The FY 2023-24 Budget will increase 6.9% from the FY 2022-23 year-end estimate for anticipated wage adjustments and equipment replacements and additional drainage channel maintenance projects. EMS Fund Revenue: Revenues for FY 2023-24 Budget are expected to increase 6.9% from FY 2022- 23 year-end estimates from an increase in transports and new service contracts with customer cities. Expenses: The FY 2023-24 Budget will increase 13.9% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of 4 EMT positions. Schertz Economic Development Corporation (SEDC) Revenues: The SEDC receives one-half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 2023-24 is projected to increase by 9.3% from the FY 2023-24 year-end estimate. The increase is reflective of an increase in sales tax revenue of 7% and additional investment income makes up the remainder. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2023 -24 are projected to increase 7.2% to utilize the maximum allowed Marketing and Promotion dollars. Unspent Marketing and Promotion dollars may be carried forward per State statu te for Marketing and Promotion purposes. Project Expenses: The SEDC is funding improvements to Lookout Rd, signalization, and upsizing of wastewater facilities in FY 2023-24. Special Events Fund Revenue: Revenue budget has increased due to a trend increase to sponsorships and event participation. It is now set at $45,000 each year and any additional covers event expenses. Expenses: The Special Events Fund FY 2023-24 Budget is set at $45,000 with no change in operations. 5 of 2755 of 275 Public, Educational, and Governmental Access (PEG) Fund Revenue: Revenues for FY 2023-24 Budget are expected to decrease by $10,000 from the FY 2022-23 year-end estimates as the community moves away from cable. Expenses: The PEG Fund FY 2023-24 Budget decreased to $67,000 from the FY 2022- 23 year-end estimates with the continued implementation of the communication master plan. Hotel Motel Tax Fund Revenue: Revenue for FY 2023-24 Budget is expected to decrease 16.1% from the FY 2022-23 year end estimates. FY 2022-23 received a lump sum of back taxes owed resulting in a higher revenue amount than is normal. Expenses: The Hotel Motel Tax Fund FY 2023-24 Budget increases 2.2% from FY 2022- 23 year-end estimate. Fewer building maintenance and projects offset increases in the City Support Services grant program. Park Fund Revenue: The revenue for FY 2023-24 Budget is expected to be $100,000 in anticipation of new development which will pay into the fund. Expenses: The FY 2023-24 Budget is set at $100,000 to utilize incoming funds for park improvements. Tree Mitigation Revenue: The revenue for the FY 2023-24 Budget is expected to decrease 14.8% from 2022-23 year-end estimate following the previous years’ trends. Expenses: The FY 2023-24 Budget increases 7.1% from FY 2022-23 year-end estimate for additional tree planting. Roadway Impact Fee Area 1 The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 2 The FY 2023-24 Budget will be set at $58,000 for any professional services or studies that need to be completed and to reimburse developers for road construction. Roadway Impact Fee Area 3 The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed. Roadway Impact Fee Area 4 The FY 2023-24 Budget will be set at $3,000 for any professional services or studies that need to be completed. 6 of 2756 of 275 Library Fund Revenues: Revenue for FY 2023-24 is expected to increase $7,290 from the FY 2022 -23 estimate with a withdraw from their fund balance. Expenses: The Library Fund’s FY 2023-24 Budget will increase $7,000 from the FY 2022- 23 year-end estimate for additional funding for library projects. Historical Committee Revenues: Revenue for FY 2023-24 will remain at the same funding allocation as FY 2022- 23. Expenses: The Historical Committee’s FY 2023-24 Budget will remain the same as the FY 2022-23 Budget. 7 of 2757 of 275 FUND: 101 GENERAL FUND DESCRIPTION The General Fund is the City’s primary governmental operating fund. It is used to account for all financial resources that cannot otherwise be accounted for in other funds that have specific purposes, such as the Water and Sewer Fund or Special Revenue Funds. All general tax revenues, franchise fees, permits, interest income and any other fees that are not allocated by law or otherwise restricted to other funds are accounted for in this fund. It accounts for the majority of City services, like Police, Fire, Parks, Community Development, Library, and internal support services. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenues Taxes $27,294,411 $28,794,951 $32,687,232 $35,018,000 Franchises 2,226,361 2,494,637 2,751,000 2,795,000 Permits 1,547,780 2,167,429 1,718,310 1,419,300 Licenses 45,600 45,620 9,120 9,120 Fees 1,975,216 2,255,861 2,210,643 1,896,140 Fines & Forfeitures 8,477 10,590 11,000 11,000 Inter-Jurisdictional 899,348 961,604 1,180,682 1,196,684 Fund Transfers 2,893,814 3,123,769 3,112,873 3,204,837 Miscellaneous 720,561 1,053,268 1,912,672 1,840,407 Total $37,611,600 $40,898,652 $45,593,532 $47,390,488 Expenses General Government $6,315,829 $6,573,414 $6,890,426 $8,281,168 Public Safety 17,489,515 18,633,808 20,671,256 23,553,629 Public Environment 1,413,809 1,926,603 2,561,705 2,720,161 Parks & Recreation 2,506,318 2,577,796 3,465,317 3,555,854 Cultural 1,040,278 1,144,684 1,288,728 1,386,318 Internal Service 6,808,023 7,169,922 8,176,287 8,880,296 Misc & Projects 2,616,394 2,218,615 1,158,870 1,577,666 Total $38,190,165 $40,244,842 $44,212,589 $49,954,992 Change in Fund Balance -$578,566 $653,811 $1,380,943 -$2,564,504 8 of 275 GENERAL FUND PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2023-24 Budget are expected to increase 3.9% from the FY 2022-23 year-end estimate. The largest contributor to this increase will be from property and sales taxes. The property taxes for FY 2022-23 are estimated to increase 5.8% and sales taxes are estimated to increase 7.0%. These increases are offset by a projected decrease in building permits and fees expected in FY 2023-24 as new development starts to slow down with the Federal Reserve tightening lending. Expenses: The overall FY 2023-24 Budget increased 13.0% from the FY 2022-23 year-end estimates. This includes wage increases based on the Classification & Compensation Study be implemented in January 2024 , 4 new personnel and a 4.7% ECI increase. This budget also includes an additional $1 million in one-time funding for street preservation and maintenance. Another notable increase is related to the replacement of all in -car cameras, body worn cameras, and TASERs for the police department. The existing camera systems are being discontinued by the manufacturer and need to be replaced. Due to the lack of support for the existing system, all the devices need to be replaced at once. Due to this, staff is proposing a lease and service plan that will pay $550,000 annually for 5 years to cover the new system. 9 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Taxes 27,294,441 28,794,951 32,305,000 29,228,015 32,687,232 35,018,000 ____________ Franchises 2,226,361 2,494,637 2,550,000 1,639,738 2,751,000 2,795,000 ____________ Permits 1,547,780 2,167,429 1,717,800 1,353,931 1,718,310 1,419,300 ____________ Licenses 45,600 36,543 45,620 4,850 9,120 9,120 ____________ Fees 1,975,216 2,255,861 2,189,200 1,775,248 2,210,643 1,896,140 ____________ Fines & Forfeitures 8,477 10,590 9,000 10,662 11,000 11,000 ____________ Inter-Jurisdictional 899,348 961,604 1,151,352 928,840 1,180,682 1,196,684 ____________ Fund Transfers 2,893,814 3,123,769 4,208,028 2,720,903 3,112,873 3,204,837 ____________ Miscellaneous 720,561 1,053,268 940,225 1,515,316 1,912,672 1,840,407 ____________ TOTAL REVENUES 37,611,600 40,898,652 45,116,225 39,177,502 45,593,532 47,390,488 EXPENDITURE SUMMARY NON PROGRAM ___________ ___________ ___________ ___________ ___________ ____________ ____________ GENERAL GOVERNMENT CITY COUNCIL 105,989 100,695 133,870 95,398 122,431 151,565 ____________ CITY MANAGER 1,249,953 1,341,557 1,379,657 980,233 1,147,527 977,360 ____________ MUNICIPAL COURT 343,557 372,394 416,702 329,503 410,937 447,441 ____________ CUSTOMER RELATIONS-311 115,148 118,399 121,062 103,859 130,227 138,257 ____________ PLANNING & ZONING 220,517 630,653 376,095 245,714 319,646 450,686 ____________ LEGAL SERVICES 158,366 110,717 137,200 42,089 70,000 90,000 ____________ ECONOMIC DEVELOPMENT 0 0 0 0 0 1,548,032 ____________ CITY SECRETARY 204,993 221,126 233,574 154,401 209,992 240,733 ____________ NONDEPARTMENTAL 2,443,351 2,140,783 2,554,198 2,407,864 2,637,774 2,190,286 ____________ PUBLIC AFFAIRS 603,792 632,793 662,484 502,196 636,840 674,912 ____________ ENGINEERING 870,162 904,296 1,263,846 857,420 1,205,052 1,371,896 ____________ TOTAL GENERAL GOVERNMENT 6,315,829 6,573,414 7,278,687 5,718,677 6,890,426 8,281,168 PUBLIC SAFETY POLICE 9,955,402 10,233,034 11,754,146 8,586,608 11,556,943 13,269,814 ____________ FIRE RESCUE 6,559,780 7,029,410 7,653,804 5,514,188 7,408,602 8,385,016 ____________ INSPECTIONS 974,332 1,011,446 1,271,297 849,316 1,179,514 1,370,411 ____________ NEIGHBORHOOD SERVICES 0 359,918 525,496 351,347 526,197 528,388 ____________ TOTAL PUBLIC SAFETY 17,489,515 18,633,808 21,204,743 15,301,459 20,671,256 23,553,629 PUBLIC ENVIRONMENT STREETS 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161 ____________ TOTAL PUBLIC ENVIRONMENT 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161 XXXXXXX 10 of 27510 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PARKS & RECREATION PARKS 1,661,869 1,593,522 2,312,157 1,487,503 2,367,606 2,384,461 ____________ SWIM POOL 536,674 589,274 580,824 317,257 594,102 594,552 ____________ EVENT FACILITIES 307,775 395,000 466,985 406,118 503,609 576,841 ____________ TOTAL PARKS & RECREATION 2,506,318 2,577,796 3,359,966 2,210,878 3,465,317 3,555,854 CULTURAL LIBRARY 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218 ____________ TOTAL CULTURAL 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218 HEALTH ___________ ___________ ___________ ___________ ___________ ____________ ____________ INTERNAL SERVICE INFORMATION TECHNOLOGY 2,517,577 2,653,434 3,063,098 2,169,850 3,060,791 3,355,379 ____________ HUMAN RESOURCES 666,392 654,569 768,340 607,936 751,611 854,880 ____________ FINANCE 687,033 728,341 755,468 608,373 776,977 792,929 ____________ PURCHASING & ASSET MGT 247,913 277,858 295,370 241,176 308,373 328,466 ____________ FLEET SERVICE 1,025,476 1,217,320 1,351,130 972,147 1,316,348 1,486,000 ____________ BUILDING MAINTENANCE 1,663,632 1,638,399 1,956,575 1,447,517 1,962,187 2,062,642 ____________ TOTAL INTERNAL SERVICE 6,808,023 7,169,922 8,189,981 6,046,999 8,176,287 8,880,296 MISC & PROJECTS PROJECTS 2,314,007 1,645,112 850,000 204 850,204 1,250,000 ____________ CITY'S ASSISTANCE 290,617 282,518 339,806 173,809 307,666 317,666 ____________ SEWER PROJECTS 0 285,000 0 0 0 0 ____________ COURT-RESTRICTED FUNDS 11,770 5,985 12,740 521 1,000 10,000 ____________ TOTAL MISC & PROJECTS 2,616,394 2,218,615 1,202,546 174,534 1,158,870 1,577,666 ____________ TOTAL EXPENDITURES 38,190,165 40,244,842 45,116,225 31,833,048 44,212,589 49,954,992 REVENUE OVER/(UNDER) EXPENDITURES ( 578,566) 653,811 0 7,344,455 1,380,943 ( 2,564,504) =========== =========== =========== =========== =========== ============ ============ XXXXXXX 11 of 27511 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Taxes 000-411100 Advalorem Tax-Current 14,762,219 15,626,509 17,965,000 17,959,236 17,965,000 19,100,000 ____________ 000-411110 Disabled Veterans Assist Pmt 1,064,592 897,969 1,100,000 1,179,232 1,179,232 1,500,000 ____________ 000-411200 Advalorem Tax-Delinquent 68,737 22,661 50,000 92,593 100,000 50,000 ____________ 000-411300 Advalorem Tax-P&I 107,361 114,391 80,000 98,153 100,000 100,000 ____________ 000-411500 Sales Tax Revenue-Gen Fund 11,222,803 12,050,030 13,040,000 9,826,033 13,255,000 14,180,000 ____________ 000-411600 Bingo Tax 0 0 0 11 0 0 ____________ 000-411700 Mixed Beverage Tax 68,730 83,391 70,000 72,755 88,000 88,000 ____________ TOTAL Taxes 27,294,441 28,794,951 32,305,000 29,228,015 32,687,232 35,018,000 Franchises 000-421200 Center Point/Entex Energy 103,058 126,358 120,000 104,321 135,000 145,000 ____________ 000-421220 City Public Service 1,039,100 1,233,886 1,200,000 779,475 1,300,000 1,400,000 ____________ 000-421240 Guadalupe Valley Elec Co-op 457,842 524,779 475,000 304,880 535,000 550,000 ____________ 000-421250 New Braunfels Utilities 71,296 77,047 80,000 48,595 80,000 85,000 ____________ 000-421300 Spectrum-State Franchise 317,385 307,341 325,000 213,233 300,000 290,000 ____________ 000-421460 DIRECT TV Franchise Fee 27,032 22,858 75,000 28,192 40,000 30,000 ____________ 000-421480 Other Telecom Franchise - ROW 44,206 26,551 100,000 45,986 177,000 100,000 ____________ 000-421500 Solid Waste Franchise Fee 166,443 175,817 175,000 115,058 184,000 195,000 ____________ TOTAL Franchises 2,226,361 2,494,637 2,550,000 1,639,738 2,751,000 2,795,000 Permits 000-431100 Home Occupation Permit 665 350 550 140 210 550 ____________ 000-431205 Bldg Permit-Residential 475,336 337,018 513,000 211,465 225,000 320,000 ____________ 000-431210 Bldg Permit-Commercial 210,053 890,051 347,000 494,654 650,000 350,000 ____________ 000-431215 Bldg Permit-General 356,641 281,150 328,000 187,129 300,000 300,000 ____________ 000-431300 Mobile Home Permit 400 100 0 250 100 400 ____________ 000-431400 Signs Permit 6,668 6,047 5,500 4,678 5,500 5,500 ____________ 000-431500 Food Establishmnt Permit 73,410 69,075 71,000 53,000 71,000 70,000 ____________ 000-431700 Plumbing Permit 121,196 93,030 123,000 79,563 100,000 90,000 ____________ 000-431750 Electrical Permit 75,500 62,500 70,000 47,640 65,000 65,000 ____________ 000-431800 Mechanical Permit 53,800 47,480 60,000 36,580 50,000 50,000 ____________ 000-431900 Solicitor/Peddler Permit 2,890 2,800 2,000 2,440 2,000 2,800 ____________ 000-431950 Animal/Pet Permit 100 400 250 100 0 250 ____________ 000-432000 Cert of Occupancy Prmt 11,350 7,550 9,500 7,050 9,500 9,000 ____________ 000-432100 Security Alarm Permit 31,662 40,027 43,000 26,657 35,000 35,800 ____________ 000-432300 Grading/Clearing Permit 12,943 27,220 15,000 25,297 25,000 15,000 ____________ 000-432400 Development Permit 87,450 273,966 100,000 154,438 150,000 75,000 ____________ 000-435000 Fire Permit 27,718 28,666 30,000 22,850 30,000 30,000 ____________ TOTAL Permits 1,547,780 2,167,429 1,717,800 1,353,931 1,718,310 1,419,300 Licenses 000-441000 Alcohol Beverage License 9,620 8,243 8,500 4,770 9,000 9,000 ____________ 000-441300 Mobile Home License 80 120 120 80 120 120 ____________ 000-442000 Contractors License 35,900 28,180 37,000 0 0 0 ____________ TOTAL Licenses 45,600 36,543 45,620 4,850 9,120 9,120 Fees XXXXXXX 12 of 27512 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 000-451000 Municipal Court Fines 481,067 475,979 525,000 298,408 380,000 300,000 ____________ 000-451010 Texas Motor Carrier Fines 0 21,954 30,000 200 0 0 ____________ 000-451015 CVE Out of Service 250 1,950 3,000 50 0 0 ____________ 000-451100 Arrest Fee 14,040 15,354 12,000 8,671 11,545 9,600 ____________ 000-451110 Expunction Fee 0 0 0 0 0 340 ____________ 000-451200 Warrant Fees 56,474 54,749 53,000 36,661 44,000 36,000 ____________ 000-451220 Officer Jury Fee 0 0 0 131 150 200 ____________ 000-451310 Restitution Fee-Local 103 0 0 0 0 0 ____________ 000-451340 Judicial Fee-City 544 344 300 206 219 240 ____________ 000-451400 Traffic Fine Costs TTL 5,839 6,588 6,000 3,413 4,719 3,600 ____________ 000-451510 Juvenile Case Mgmt Fee 4,543 2,877 3,000 1,715 1,851 1,800 ____________ 000-451520 Truancy Fees 12,459 15,115 14,000 8,720 11,884 9,600 ____________ 000-451530 Local Municipal Jury Fund 238 295 150 170 230 200 ____________ 000-451600 Technology Fund Fee 13,233 14,171 13,000 8,241 10,898 8,400 ____________ 000-451700 Security Fee 14,437 16,232 15,000 9,409 12,590 9,000 ____________ 000-451800 Time Payment Fee-City 2,617 4,847 4,000 3,406 4,360 3,000 ____________ 000-451850 State Fines 10% Service Fee 27,691 24,548 15,000 20,055 22,000 18,000 ____________ 000-451900 DPS Payment-Local 4,353 4,427 4,000 2,698 3,288 3,000 ____________ 000-452000 Child Safety Fee 4,800 4,842 5,000 2,777 3,949 3,000 ____________ 000-452100 Platting Fees 44,500 55,250 54,000 48,500 54,000 54,000 ____________ 000-452200 Site Plan Fee 19,000 23,000 23,000 21,000 23,000 23,000 ____________ 000-452300 Plan Check Fee 462,928 592,969 570,000 389,386 570,000 550,000 ____________ 000-452320 Tree Mitigation Admin Fee 38,738 11,550 15,000 0 15,000 15,000 ____________ 000-452400 BOA/Variance Fees 1,500 3,500 2,500 2,500 2,500 2,500 ____________ 000-452600 Specific Use/Zone Chng Fee 34,300 37,250 26,450 30,800 26,450 26,450 ____________ 000-452710 Zoning Ltr & Dev Rights 2,700 4,800 2,550 3,450 2,550 2,550 ____________ 000-453100 Reinspection Fees 179,625 185,725 190,000 204,425 190,000 190,000 ____________ 000-453110 Swim Pool Inspection Fee 3,410 990 2,900 2,530 2,900 2,900 ____________ 000-453200 Lot Abatement 6,525 7,265 6,700 7,369 9,000 6,500 ____________ 000-453211 Admin Fee-Inspections 3,000 10,400 10,000 3,700 10,000 5,000 ____________ 000-453710 Foster Care 300 50 500 0 500 500 ____________ 000-454200 Pool Gate Admission Fee 21,545 25,595 22,000 17,023 22,000 22,000 ____________ 000-454300 Seasonal Pool Pass Fee 6,730 6,885 4,000 6,390 6,000 6,000 ____________ 000-456110 Senior Center Memberships 0 23,718 16,000 22,812 23,000 23,000 ____________ 000-456120 Senior Center Meal Fee 28,205 23,797 20,000 32,116 34,000 25,000 ____________ 000-456500 HAZ MAT Fees 0 0 5,000 0 0 0 ____________ 000-456600 Fire Re-inspection Fee 300 100 700 395 0 0 ____________ 000-458000 Sale of General Fixed Assets 0 37,572 0 0 30,000 0 ____________ 000-458100 Sale of Merchandise 90 0 0 0 0 0 ____________ 000-458110 Sale of Mdse - GovDeals 126,933 19,910 100,000 116,077 130,000 60,000 ____________ 000-458350 Gain on Sale of Fixed Assets 3,800 0 0 0 0 0 ____________ 000-458400 Civic Center Rental Fees 42,904 315,026 225,000 235,880 295,000 250,000 ____________ 000-458401 Capital Recovery Fee-Civic C 7,775 4,375 0 ( 900) 0 0 ____________ 000-458402 Civic Center Ancillary Fees 210 2,115 0 ( 450) 0 0 ____________ 000-458450 North Center Rental Fees 26,094 40,588 28,000 32,900 37,000 30,000 ____________ 000-458460 Senior Center Rental 0 4,200 7,000 6,300 8,400 8,400 ____________ 000-458500 Community Center Rental Fees 32,505 53,370 40,000 46,527 50,000 43,000 ____________ 000-458501 Community Center Service Fees 500 900 0 0 0 0 ____________ 000-458510 Grand Ballroom Rental Fees 51,501 ( 30,694) 0 0 0 0 ____________ 000-458520 Cut-Off Hall Rental Fees 8,016 600 0 0 0 0 ____________ XXXXXXX 13 of 27513 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 000-458530 Conference Hall Rental Fees 506 0 0 0 0 0 ____________ 000-458540 Bluebonnet Hall Rental Fees 19,974 ( 3,138) 0 0 0 0 ____________ 000-458550 Pavilion Rental Fees 24,308 26,775 25,000 22,640 25,000 25,000 ____________ 000-458551 Equipment Rentals-Parks 0 40 0 125 100 100 ____________ 000-458560 Chamber of Comm Rent 7,800 5,850 7,800 7,800 7,800 7,800 ____________ 000-458570 Non-Resident SYSA League 9,160 7,500 10,000 10,420 10,000 10,000 ____________ 000-458580 HOA Meeting Rental Fees 825 0 0 0 0 0 ____________ 000-458581 Funeral Reception Rental Fees 675 0 0 0 0 0 ____________ 000-458582 Quality of Life Rental Fees 6,150 0 0 0 0 0 ____________ 000-458590 Cancellation Fees-Event Renta 1,600 2,150 1,500 5,300 3,500 3,500 ____________ 000-458650 NonResident User Fee-BVYA 12,600 8,240 0 7,510 7,600 7,000 ____________ 000-458660 BVYA Utility Reimbursement 18,338 10,134 15,000 13,466 15,000 15,000 ____________ 000-458670 SYSA Utility Reimbursement 5,863 8,486 7,500 5,908 7,500 7,500 ____________ 000-458675 Lions Futbol Utility Reimbrsm 22,580 15,548 15,000 17,540 18,000 15,000 ____________ 000-458685 Recreation Programs 2,431 ( 25) 1,000 14,349 15,000 10,000 ____________ 000-458685.Rec Prgrm-Kickball Leagues 7,105 7,305 2,600 1,625 4,000 3,000 ____________ 000-458700 Vehicle Impoundment 11,580 13,070 0 9,291 12,000 12,300 ____________ 000-459200 NSF Check Fee 0 0 0 75 100 0 ____________ 000-459300 Notary Fee 84 60 50 36 60 60 ____________ 000-459600 Animal Adoption Fee 10,955 11,305 12,000 11,285 14,000 11,100 ____________ 000-459700 Pet Impoundment Fee 9,436 11,870 13,000 9,685 13,000 12,000 ____________ 000-459800 Police Reports Fee 6,924 5,613 5,000 4,534 5,000 5,000 ____________ TOTAL Fees 1,975,216 2,255,861 2,189,200 1,775,248 2,210,643 1,896,140 Fines & Forfeitures 000-463000 Library Fines 8,477 10,590 9,000 10,662 11,000 11,000 ____________ TOTAL Fines & Forfeitures 8,477 10,590 9,000 10,662 11,000 11,000 Inter-Jurisdictional 000-473100 Bexar Co - Fire 35,130 7,026 21,077 0 21,077 21,077 ____________ 000-473200 City of Seguin-Fire Contract 33,453 30,665 30,107 34,380 34,380 30,107 ____________ 000-473300 Guadalupe Co-Library 203,191 217,152 220,000 180,960 217,152 220,000 ____________ 000-474200 Library Services-Cibolo 40,000 40,000 40,000 40,000 40,000 40,000 ____________ 000-474210 Library Services-Selma 25,020 24,825 25,000 25,275 25,275 23,000 ____________ 000-474400 Dispatch Service-Cibolo 83,000 243,000 160,000 120,000 160,000 160,000 ____________ 000-474600 School Crossing Guard-Bexar C 41,212 41,882 36,000 37,252 40,000 40,000 ____________ 000-474610 School Cross Guard-Guadalupe 47,822 48,098 41,000 40,016 48,000 48,000 ____________ 000-474620 School Crossing Guards - Coma 1,813 14,571 1,900 15,405 15,405 10,000 ____________ 000-474700 School Officer Funding 363,708 275,634 551,268 407,426 551,268 567,000 ____________ 000-474750 Crime Victim Liaison Agreemen 25,000 18,750 25,000 28,125 28,125 37,500 ____________ TOTAL Inter-Jurisdictional 899,348 961,604 1,151,352 928,840 1,180,682 1,196,684 Fund Transfers 000-480000 Indirect Costs-EMS 182,682 212,740 216,994 180,828 216,994 221,334 ____________ 000-480100 Indirect Costs-Hotel/Motel 72,464 74,443 69,915 58,263 69,915 80,265 ____________ 000-481000 Transfer In - Reserves 0 0 1,086,155 0 0 0 ____________ 000-485000 Interfund Charges-Drainage-5% 285,506 308,010 320,073 266,728 320,073 265,625 ____________ 000-486000 Interfund Chrges-Admin W&S 1,450,827 1,478,230 1,493,620 1,244,683 1,493,620 1,540,372 ____________ 000-486100 Transfer In 0 37,853 0 0 0 0 ____________ 000-486202 Transfer In-Water&Sewer Fund 0 0 4,000 0 0 4,000 ____________ XXXXXXX 14 of 27514 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 000-486203 Transfer In-EMS 0 0 4,000 0 0 4,000 ____________ 000-486204 Transfer In-Drainage 0 0 1,000 0 0 1,000 ____________ 000-487000 Interfund Charges-Fleet 397,666 505,509 470,050 428,180 470,050 541,358 ____________ 000-488000 Interfund Charges-4B 504,669 506,984 542,221 542,221 542,221 546,883 ____________ TOTAL Fund Transfers 2,893,814 3,123,769 4,208,028 2,720,903 3,112,873 3,204,837 Miscellaneous 000-491000 Interest Earned 7,536 16,674 25,000 110,433 160,000 200,000 ____________ 000-491200 Investment Income 52,592 157,926 250,000 622,061 815,000 1,000,000 ____________ 000-491900 Unrealized Gain/Loss-CapOne ( 30,999) ( 83,864) 0 3,242 0 0 ____________ 000-493000 Donations-Others 500 0 375 375 0 0 ____________ 000-493120 Donations-Public Library 1,798 1,563 10,000 1,837 2,000 5,000 ____________ 000-493400 Donations-Animal Control 2,905 4,787 5,000 1,795 5,000 5,000 ____________ 000-493401 Donations-A/C Microchip 1,045 85 0 0 0 0 ____________ 000-493402 Donations-Spay&Neuter 0 70 0 0 0 0 ____________ 000-493460 Donations- Parks 0 0 0 0 0 0 ____________ 000-493465 Donations-Senior Center 1,711 4,874 10,000 2,140 2,500 1,000 ____________ 000-493502 Donations-PD 450 0 0 0 0 0 ____________ 000-493503 Donation-Fire Rescue 800 625 1,000 150 150 0 ____________ 000-493618 Donation - Veteran's Memorial 2,100 2,930 1,250 1,500 2,025 3,000 ____________ 000-493700 July 4th Activities 27,721 28,417 26,000 33,000 33,300 28,000 ____________ 000-493701 Proceeds-Holidazzle 3,290 21,640 12,500 16,070 16,070 14,000 ____________ 000-493704 Moving on Main 9,950 8,700 4,000 12,000 12,000 8,500 ____________ 000-493706 Music, Movies in the Park 0 8,000 8,000 8,000 8,000 8,000 ____________ 000-493707 Cornhole League 2,260 1,230 2,000 1,380 2,200 2,000 ____________ 000-494481 LawEnforcemtOfficersStnd&Educ 4,489 4,152 5,000 4,107 4,107 4,107 ____________ 000-494482 Grants-Police, Fire, Gen Fund 541 0 0 0 0 0 ____________ 000-495100 Mobile Stage Rental Fees 0 3,600 0 1,550 1,550 1,500 ____________ 000-497000 Misc Income-Gen Fund 176,674 74,078 60,000 29,127 60,000 60,000 ____________ 000-497005 Schertz Magazine Advertising 155,537 142,893 145,000 102,719 122,000 125,000 ____________ 000-497100 Misc Income-Police 15,738 9,553 9,000 5,244 9,000 9,000 ____________ 000-497150 Misc Income-Fire Department 0 0 0 0 0 0 ____________ 000-497200 Misc Income-Library 4,785 4,060 3,000 4,338 5,900 6,000 ____________ 000-497210 Misc Income-Library Copier 9,021 14,310 14,000 14,777 16,000 16,000 ____________ 000-497300 Misc Income-Animal Control 721 420 500 1,080 870 800 ____________ 000-497400 Misc Income-Streets Dept 13,207 33,954 50,000 34,101 35,000 40,000 ____________ 000-497460 Misc Income-Parks 288 75 0 191 100 0 ____________ 000-497500 Misc Income-TML Ins. Claims 62,834 23,065 25,000 39,349 45,000 30,000 ____________ 000-497550 Misc Income-TML WC Reimbursmn 45,649 58,164 10,000 7,829 10,000 10,000 ____________ 000-497600 Misc Income-Vending Mach 800 2,407 1,600 1,927 2,500 2,500 ____________ 000-497610 Misc Income-Muni Court 0 4 0 400 400 0 ____________ 000-498000 Reimbursmnt-Gen Fund 0 0 20,000 0 20,000 20,000 ____________ 000-498105 Reimbursmt Police OT-DEA 38,501 27,539 35,000 13,938 35,000 33,000 ____________ 000-498110 Reimburmnt Fire-Emg Acti-OT 88,294 473,242 200,000 440,658 480,000 200,000 ____________ 000-498150 Reimbursement - Library 19,824 8,094 7,000 0 7,000 8,000 ____________ TOTAL Miscellaneous 720,561 1,053,268 940,225 1,515,316 1,912,672 1,840,407 ____________ TOTAL REVENUES 37,611,600 40,898,652 45,116,225 39,177,502 45,593,532 47,390,488 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 15 of 27515 of 275 DEPARTMENT: 150 CITY COUNCIL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz City Council is made up of eight elected officials. City residents currently elect a Mayor and seven Council members at-large. Mayors Pro Tempore shall be appointed by a majority vote of the City Council following a properly made motion to appoint a member who is both: (a) Eligible to serve as Mayor Pro Tempore; (b) Is, at the time of the motion, a Councilmember in good standing. The Mayor and seven City Council members are paid a modest stipend. The Schertz City Council is the City's legislative body. It sets policies, approves budgets, determines tax rates and passes ordinances and resolutions to govern the City. Council also appoints citizen volunteers to approximately 10 City advisory boards, committees, and commissions; and appoints and supervises the performances of the City Manager, City Secretary, City Attorney, and Municipal Court Judges. ORGANIZATIONAL CHART PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Number of ordinances passed 61 41 41 43 Number of resolutions passed 131 140 140 140 Requests for Information 14 11 11 11 Citizens City Council 16 of 275 CITY COUNCIL Number of Council Meetings 40 40 40 41 Requests for Agenda Items 7 7 7 10 Council on the Go Meetings 1 1 1 1 Council HOA Presidents Meeting 2 1 1 0 2020-21 2021-22 2022-23 2023-24 Efficiency Actual Actual Estimate Budget Meeting Attendance rate 95 95 95 98 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $37,823 $36,444 $41,241 $47,665 Supplies 259 303 500 500 City Support Services 45,985 39,764 49,304 61,000 Operations Support 86 289 250 250 Staff Support 19,838 21,744 29,136 32,150 Professional Services 2,000 2,150 2,000 10,000 Total $105,989 $100,695 $122,431 $151,565 PROGRAM JUSTIFICATION AND ANALYSIS The Proposed FY 2023-24 Budget increases 23.8% from the FY 2022-23 year- end estimates for in anticipated CPI increases and expenditures related to a City Charter review process. 17 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 9 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CITY COUNCIL ============ Personnel Services 150-511110 Regular 25,189 23,867 28,054 21,554 27,132 32,189 ____________ 150-511240 Allowances 9,940 9,983 10,729 8,511 10,705 12,089 ____________ 150-511310 FICA-Employer 2,694 2,594 2,967 2,300 3,404 3,387 ____________ TOTAL Personnel Services 37,823 36,444 41,750 32,366 41,241 47,665 Supplies 150-521000 Operating Supplies 54 137 735 0 250 250 ____________ 150-521100 Office Supplies 205 166 343 243 250 250 ____________ TOTAL Supplies 259 303 1,078 243 500 500 City Support Services 150-532600 City Elections 39,127 32,209 44,100 44,254 44,304 50,000 ____________ 150-532800 Special Events 6,857 7,555 10,780 450 5,000 11,000 ____________ TOTAL City Support Services 45,985 39,764 54,880 44,704 49,304 61,000 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 150-534200 Printing & Binding 86 289 343 43 250 250 ____________ TOTAL Operations Support 86 289 343 43 250 250 Staff Support 150-535100 Uniforms 308 162 392 232 392 400 ____________ 150-535200 Awards 1,874 0 1,470 0 800 1,500 ____________ 150-535300 Memberships 12,413 8,118 12,740 12,944 12,944 13,000 ____________ 150-535400 Publications 0 139 147 0 0 0 ____________ 150-535500 Training/Travel 5,243 13,325 17,150 4,867 15,000 17,250 ____________ TOTAL Staff Support 19,838 21,744 31,899 18,042 29,136 32,150 Professional Services 150-541300 Other Consl/Prof Services 2,000 2,150 3,920 0 2,000 10,000 ____________ TOTAL Professional Services 2,000 2,150 3,920 0 2,000 10,000 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL CITY COUNCIL 105,989 100,695 133,870 95,398 122,431 151,565 XXXXXXX 18 of 27518 of 275 DEPARTMENT: 151 CITY MANAGER FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Manager and his department advise the Council on policy and operational planning issues. This department assures that policies adopted by the Council are carried out efficiently, fairly, and effectively. It oversees and manages the daily affairs of the City, assesses the long-term capital and service delivery needs of the City, and prepares and administers the annual operating and capital budget. The City Manager serves as a focal point for the management of City staff. GOALS AND OBJECTIVES • Develop strategic plans and systems to meet the many diverse needs of the community. • Respond effectively and timely to City Council requests. • Develop effective programs to enhance business development and growth . • Develop management systems for efficient and effective use of resources • Recruit, retain and develop talented staff. • Evaluate, integrate, and utilize prudent technolog y to efficiently deliver municipal services to the community. ORGANIZATIONAL CHART Mayor & City Council City Manager 19 of 275 CITY MANAGER CITY MANAGER 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Manager 1 1 1 1 Deputy City Manager 0 0 1 1 Assistant City Manager 2 2 1 1 Assistant to the City Manager 1 1 0 0 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 5 5 4 4 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $1,232,491 $1,259,295 $1,125,677 $946,925 Supplies 1,064 1,192 1,470 1,470 City Support Services 3,697 1,333 695 1,960 Staff Support 11,502 22,559 19,685 27,005 Professional Services 0 13,641 0 0 Operating Equipment 1,200 0 0 0 Capital Outlay 0 43,537 0 0 Total $1,249,953 $1,341,557 $1,147,527 $977,360 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget decreases 14.8% from the FY 2022-23 year-end estimates. The decrease is due to transferring the personnel related to Economic Development services to their own department in the General Fund and the removal of the Assistant to the City Manager position. 20 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CITY MANAGER ============ Personnel Services 151-511110 Regular 909,335 934,844 990,123 709,144 814,711 676,480 ____________ 151-511120 Overtime 499 1,711 239 1,154 1,000 283 ____________ 151-511210 Longevity 6,696 4,183 5,354 5,170 5,170 4,524 ____________ 151-511230 Certification Allowance 2,205 1,935 1,820 1,055 830 650 ____________ 151-511240 Allowances 7,200 7,477 6,894 5,539 6,923 14,554 ____________ 151-511310 FICA - Employer 64,896 65,864 76,288 49,152 63,391 52,151 ____________ 151-511350 TMRS-Employer 151,271 150,699 164,576 112,098 132,706 116,329 ____________ 151-511410 Health-Employer 89,103 91,231 104,808 74,507 98,686 80,834 ____________ 151-511500 Workers' Compensation 1,286 1,351 1,776 2,260 2,260 1,120 ____________ TOTAL Personnel Services 1,232,491 1,259,295 1,351,878 960,079 1,125,677 946,925 Supplies 151-521100 Office Supplies 1,064 1,192 1,470 1,346 1,470 1,470 ____________ TOTAL Supplies 1,064 1,192 1,470 1,346 1,470 1,470 City Support Services 151-532800 Special Events 3,697 1,333 1,960 1,547 695 1,960 ____________ TOTAL City Support Services 3,697 1,333 1,960 1,547 695 1,960 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 151-535100 Uniforms 35 384 1,723 1,836 1,900 1,000 ____________ 151-535200 Employee Recognition 755 1,898 3,937 1,635 1,600 4,900 ____________ 151-535300 Memberships 3,182 4,322 3,920 3,695 4,225 4,200 ____________ 151-535400 Publications 295 305 490 437 460 695 ____________ 151-535500 Training/Travel 6,143 14,188 11,270 7,925 10,000 13,270 ____________ 151-535510 Meeting Expenses 1,091 1,391 2,940 1,733 1,500 2,940 ____________ 151-535600 Professional Certification 0 71 70 0 0 0 ____________ TOTAL Staff Support 11,502 22,559 24,349 17,262 19,685 27,005 Professional Services 151-541300 Other Consl/Prof Services 0 13,641 0 0 0 0 ____________ TOTAL Professional Services 0 13,641 0 0 0 0 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ XXXXXXX 21 of 27521 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 11 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Operating Equipment 151-571000 Furniture & Fixtures 1,200 0 0 0 0 0 ____________ TOTAL Operating Equipment 1,200 0 0 0 0 0 Capital Outlay 151-581200 Vehicles & Access. Over $5,00 0 43,537 0 0 0 0 ____________ TOTAL Capital Outlay 0 43,537 0 0 0 0 ________________________________________________________________________________________________________________________________________ TOTAL CITY MANAGER 1,249,953 1,341,557 1,379,657 980,233 1,147,527 977,360 XXXXXXX 22 of 27522 of 275 DEPARTMENT: 152 MUNICIPAL COURT FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION Municipal Court represents the judicial branch of the City’s government; the Mayor and City Council serve as the executive and legislative branches. Municipal Court has jurisdiction over all Class C misdemeanors and City ordinances. The staff of Municipal Court has various functions and responsibilities. The judge presides over all trials (jury and non -jury) and other court proceedings such as arraignments and show cause hearings. The judge also has magistrate duties (signing arrest warrants and juvenile warnings as well as visiting arrested individuals at the jail). The judge issues processes such as subpoenas, summons, and warrants and completes other administrative duties for the court functions and staff. The court clerks are the administrative arm of the Municipal Court. The clerks are responsible for seeing that all the court’s papers are accurate, orderly, and complete. The clerk’s primary responsibilities include processing citations, summons, complaints, warrants, past due letters, and show cause hearing letters. The clerks maintain the court’s docket and coordinate case scheduling. The clerks directly interact with the public, providing all services needed including explaining to defendants the court procedures and their options. Clerks also receive payments, summon potential jurors, and ensure juror payment. Assist the judge with open records requirements, report convictions, driver’s safety course and alcohol violations to the Texas Department of Public Safety. They also assist the Warrant Department and complete all required accounting reports. The prosecutor’s duties include preparing and presenting the State’s case at all municipal court trials, preparing and drafting complaints, arranging for the appearance of State’s witnesses and requesting dismissal of cases under the appropriate circumstances. GOALS AND OBJECTIVES • Promote respect for the administration of justice through improvements in the Court's customer service and the physical attributes of the Municipal Court building. • Implement the use of new technology and other innovative pract ices to maintain efficient and security. 23 of 275 MUNICIPAL COURT • Promote traffic safety by focusing attention on fair and impartial punishment for those individuals charged in this court. • Relocate court session from city hall to council chambers. ORGANIZATIONAL CHART MUNICIPAL COURT 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Court Administrator 1 1 1 1 Senior Deputy Court Clerk 1 1 1 1 Deputy Court Clerk 2 2 2 2 TOTAL POSITIONS 4 4 4 4 City Manager Assistant City Manager Finance Billing Office Municipal Court 24 of 275 MUNICIPAL COURT PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Traffic Citations Filed 2,239 3,290 2,056 1,235 State Law Citations Filed 1,098 996 640 285 Municipal Ordinances Filed 232 270 325 270 2020-21 2021-22 2022-23 2023-24 Efficiency Actual Actual Estimate Budget Cases Disposed 2,454 4,362 6,000 3,000 Charges Processed per Clerk 818 1,454 2,000 1,000 2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget Cases Disposed per Clerk 33% 33% 33% 33% 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel Services $293,161 $319,683 $343,227 $364,881 Supplies 1,403 1,261 1,200 1,500 City Support Services 472 234 740 1,000 Operations Support 302 1,565 1,900 2,000 Staff Support 2,777 3,378 3,870 6,900 Court Support 0 264 90 2,160 Professional Services 43,379 41,404 56,100 66,500 Maintenance Services 2,065 2,714 3,000 2,500 Operating Equipment 0 1,891 0 0 Total $343,557 $372,394 $410,937 $447,441 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increased 8.9% from FY 2023-24 year-end estimates for the proposed wage adjustments. 25 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 12 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ MUNICIPAL COURT =============== Personnel Services 152-511110 Regular 192,215 207,658 210,621 179,557 221,512 237,588 ____________ 152-511120 Overtime 210 218 958 1,160 2,264 958 ____________ 152-511210 Longevity 7,978 8,739 9,635 9,635 9,635 10,247 ____________ 152-511230 Certification Allowance 1,186 2,553 2,471 2,276 2,580 2,471 ____________ 152-511310 FICA - Employer 14,584 15,876 17,007 14,159 18,053 19,115 ____________ 152-511350 TMRS-Employer 32,909 35,972 36,595 29,911 37,794 41,907 ____________ 152-511410 Health-Employer 43,808 48,365 51,789 37,875 50,883 52,184 ____________ 152-511500 Workers' Compensation 270 303 396 565 506 411 ____________ TOTAL Personnel Services 293,161 319,683 329,472 275,139 343,227 364,881 Supplies 152-521000.Operating Supplies - CVE 0 0 98 0 0 0 ____________ 152-521100 Office Supplies 1,403 1,261 1,470 1,189 1,200 1,500 ____________ TOTAL Supplies 1,403 1,261 1,568 1,189 1,200 1,500 City Support Services 152-532800 Special Events 472 234 980 237 740 1,000 ____________ TOTAL City Support Services 472 234 980 237 740 1,000 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 152-534200 Printing & Binding 302 1,565 1,960 0 1,900 2,000 ____________ TOTAL Operations Support 302 1,565 1,960 0 1,900 2,000 Staff Support 152-535100 Uniforms 489 452 588 270 300 600 ____________ 152-535300 Memberships 655 655 794 220 570 800 ____________ 152-535400 Publications 15 353 490 0 0 0 ____________ 152-535500 Training/Travel 978 1,453 3,920 1,795 2,000 4,000 ____________ 152-535510 Meeting Expenses 639 465 1,470 532 1,000 1,500 ____________ TOTAL Staff Support 2,777 3,378 7,262 2,817 3,870 6,900 Court Support 152-536500 Court/Jury Cost 0 264 980 756 900 2,160 ____________ TOTAL Court Support 0 264 980 756 900 2,160 Professional Services 152-541310 Judges Services 27,000 25,575 36,260 27,350 30,000 36,000 ____________ 152-541320 Prosecutor Services 16,298 15,829 29,204 20,865 26,000 30,000 ____________ 152-541330 Interpreter Services 81 0 490 0 100 500 ____________ TOTAL Professional Services 43,379 41,404 65,954 48,215 56,100 66,500 XXXXXXX 26 of 27526 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 13 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services 152-551800 Other Maintenance Agreements 2,065 2,714 8,526 1,150 3,000 2,500 ____________ TOTAL Maintenance Services 2,065 2,714 8,526 1,150 3,000 2,500 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 152-571000 Furniture & Fixtures 0 1,891 0 0 0 0 ____________ TOTAL Operating Equipment 0 1,891 0 0 0 0 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL MUNICIPAL COURT 343,557 372,394 416,702 329,503 410,937 447,441 XXXXXXX 27 of 27527 of 275 DEPARTMENT: PUBLIC AFFAIRS DIVISION: 153 CUSTOMER RELATIONS/311 Fund: 101 General Fund DEPARTMENT DESCRIPTION Under the umbrella of Public Affairs, 311 Customer Care connects callers with specially trained customer service representatives ready to assist with City service requests -- potholes, stray animals, street lights out, trash collection, special events and all other City requests. This division is under the supervision of the Communications Manager. GOALS AND OBJECTIVES • To provide excellent customer service to all callers • To provide consistent and accurate information to all callers • To reduce or eliminate abandoned calls • To reduce or eliminate misrouted calls ORGANIZATIONAL CHART City Manager Assistant City Manager Public Affairs Customer Relations/311 28 of 275 CUSTOMER RELATIONS/311 CUSTOMER RELATIONS/311 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Customer Relations/311 Rep 2 2 2 2 Customer Relations/311 Rep (PT) 1 1 1 1 TOTAL POSITIONS 3 3 3 3 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Work Orders (initiated for other depts.) 519 554 750 800 Customer Care Inquiries (online) 1,762 1,762 2,250 2,500 Calls Received 22,963 16,395 20,000 22,000 Calls Not Answered 3,070 1,182 800 750 Average Calls Per Day Received 81 68 82 91 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $114,658 $118,164 $129,687 $137,232 Supplies 149 73 70 125 Staff Support 342 162 470 550 Operating Equipment 0 0 0 350 Total $115,148 $118,399 $130,227 $138,257 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 6.2% from the FY 2022-23 year end estimates for the anticipated wage increases with no other changes to operation. 29 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 14 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CUSTOMER RELATIONS-311 ====================== Personnel Services 153-511110 Regular 84,225 85,568 86,669 75,266 93,643 98,812 ____________ 153-511120 Overtime 379 249 246 329 498 263 ____________ 153-511210 Longevity 2,038 2,302 2,627 2,627 2,627 2,903 ____________ 153-511230 Certification Allowance 0 0 0 150 0 0 ____________ 153-511310 FICA - Employer 6,545 6,624 6,841 5,913 7,403 7,792 ____________ 153-511350 TMRS-Employer 14,151 14,469 14,658 12,148 15,497 17,017 ____________ 153-511410 Health-Employer 7,203 8,826 9,318 7,125 9,807 10,278 ____________ 153-511500 Workers' Compensation 117 127 159 238 212 167 ____________ TOTAL Personnel Services 114,658 118,164 120,518 103,795 129,687 137,232 Supplies 153-521100 Office Supplies 149 73 123 64 70 125 ____________ TOTAL Supplies 149 73 123 64 70 125 Staff Support 153-535100 Uniforms 70 162 176 0 155 200 ____________ 153-535300 Memberships 97 0 0 0 0 0 ____________ 153-535500 Training/Travel 175 0 245 0 315 350 ____________ TOTAL Staff Support 342 162 421 0 470 550 Operating Equipment 153-571000 Furniture & Fixtures 0 0 0 0 0 350 ____________ TOTAL Operating Equipment 0 0 0 0 0 350 ________________________________________________________________________________________________________________________________________ TOTAL CUSTOMER RELATIONS-311 115,148 118,399 121,062 103,859 130,227 138,257 30 of 275 DEPARTMENT: PLANNING & COMMUNITY DEVELOPMENT DIVISION: 154 PLANNING & ZONING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Planning & Zoning Division ensures quality development within the City limits and the Extraterritorial Jurisdiction through an efficient, consistent, unbiased, and effective development review process. Division responsibilities include the review and processing of development projects, such as commercial site plans, plats, zone changes, specific use permits, and annexations. The Division also researches and develops long-range plans and goals to help guide the future of our city; and creates development codes to tailor our regulations around citizen, businesses, and developer needs and city goals. The Division frequently collaborates with other departments within the city, including Engineering, Fire, and Inspections, as well as other governmental agencies, in order to provide guidance and staff recommendations to the City Council, Planning and Zoning Commission, Board of Adjustment, and the Capital Improvements Advisory Committee to help them best serve the residents of Schertz. GOALS AND OBJECTIVES • Continue to assist property owners, developers, and engineers through our development process through timely and thorough project review. • Review and update the Comprehensive Land Plan for the City, which will shape the future of Schertz to meet the desires and goals of the residents. • Continue to reevaluate and modify regulations within the Schertz Unified Development Code to accommodate the evolving needs of our residents and make the development process more efficient and effective. • Implement the Joint Land Use Study Strategies to promote compatibility of land uses and development with the long-range goals of Randolph AFB. • Continue to update the website to provide improved customer service by updating flowcharts, providing information on current residential and commercial developments, providing information guides on how to apply for planning applications, and providing information on public hearing on the city’s webpage. 31 of 275 PLANNING & ZONING • Promote staff development including continued education and cross training to provide outstanding customer service. • Continue to digitize previous years case files into the digital records retention system to improve access and availability. • Continue to provide regular updates to the website feature “What’s Developing in Schertz” to ensure residents are provided informa tion on current development projects within the city. ACCOMPLISHMENTS • Received the 2022 Certificate of Achievement for Planning Excellence by the American Planning Association – Texas Chapter which recognizes a commitment to professional planning by City Administration, Elected and Appointed Officials and exemplary professional standards demo nstrated by the Planning Department for the ninth year in a row. • Maintained the partnership with Joint Base San Antonio (JBSA). Participated in the JBSA Technical Working Group for their Regional Compatible Use Plan update, to be completed in 2023/2024. • Completed UDC amendments in relation to Article 5 Section 21.5.2 Zoning Districts Established, Article 5 Section 21.5.5 Statement of Purpose and Intent for Residential Developments, Article 5 Section 21.5.11 Specific Use Permits, Article 9 Section 21.9.7 Landscaping, Article 10 Parking Standards, specifically in relation to parking space size, parking ratios for Multifamily, Condominium, or other similar use, and stacking requirements for financial institutions, Article 14 Section 21.14.3 Additional Design Standards. • Attended various continuing education classes including American Planning Association- National Conference, American Planning Association- Texas Chapter Conference, CityView Annual Users Conference, Certified Floodplain Manager Training, and Cybersecurity Training. • Completed weekly updates to the website feature, “What’s Developing in Schertz”, to provide information on new residential subdivisions and new commercial sites currently under construction to improve public relations and transparency, while providing useful, accessible information to the public. • Completed updates to the development manual and application checklists based on the utilization of the CityView software. 32 of 275 PLANNING & ZONING ORGANIZATIONAL CHART PLANNING AND ZONING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Planning Manager 0 1 1 1 Senior Planner 2 1 1 1 Planner 2 2 2 2 TOTAL POSITIONS 4 4 4 4 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Plats 29 32 32 32 Site Plans and Master Plan 15 18 18 18 Variances/Waivers 6 5 5 5 Zone Changes and Specific Use Permits 19 15 15 15 UDC/ Comp. Plan Revisions 3 5 5 5 Annexation 2 4 4 4 All Plats $44,500 $54,000 $54,000 $54,000 Site Plan and Master Plan $19,000 $23,000 $23,000 $23,000 Variance $1,500 $2,500 $2,500 $2,500 Zone Change and Specific Use Permit $34,300 $26,450 $26,450 $26,450 Other (Zoning Letters and Additional Admin fees) $2,700 $2,550 $2,550 $2,550 Total Revenue $102,000 $108,500 $108,500 $108,500 City Manager Deputy City Manager Planning and Community Development Planning & Zoning Inspections Neighborhood Services 33 of 275 PLANNING & ZONING 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $210,013 $208,949 $278,124 $411,736 Supplies 807 1,390 1,980 2,050 Operations Support 129 0 243 250 Staff Support 3,174 11,514 34,584 36,100 Professional Services 20 75 196 100 Fund Charges/Transfers 0 400,000 0 0 Operating Equipment 6,375 1,225 319 450 Total $220,517 $630,653 319,646 $450,686 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases by 41.0% from the FY 2022-23 year end estimate due to filling vacancies in the planner positions seen in FY 2022-23 and the anticipated wage increases for FY 2023-24. 34 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 15 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PLANNING & ZONING ================= Personnel Services 154-511110 Regular 140,148 136,966 220,308 159,958 192,954 283,543 ____________ 154-511120 Overtime 3,748 4,769 5,562 2,662 5,562 6,377 ____________ 154-511210 Longevity 1,055 926 1,198 1,165 1,165 1,290 ____________ 154-511230 Certification Allowance 0 0 0 830 0 2,241 ____________ 154-511310 FICA - Employer 10,641 10,140 17,688 12,329 15,276 22,445 ____________ 154-511350 TMRS-Employer 23,698 22,424 37,896 26,048 31,979 49,019 ____________ 154-511410 Health-Employer 30,471 33,441 51,520 23,146 30,714 46,349 ____________ 154-511500 Workers' Compensation 252 283 402 529 474 472 ____________ TOTAL Personnel Services 210,013 208,949 334,574 226,666 278,124 411,736 Supplies 154-521000 Operating Supplies 89 301 608 373 608 650 ____________ 154-521100 Office Supplies 718 1,089 1,176 934 1,176 1,200 ____________ 154-521600 Equip Maint Supplies 0 0 196 41 196 200 ____________ TOTAL Supplies 807 1,390 1,980 1,349 1,980 2,050 City Support Services 154-532400 Computer Fees & Licenses 0 7,500 4,200 4,200 4,200 0 ____________ TOTAL City Support Services 0 7,500 4,200 4,200 4,200 0 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 154-534200 Printing & Binding 129 0 243 31 243 250 ____________ TOTAL Operations Support 129 0 243 31 243 250 Staff Support 154-535100 Uniforms 306 626 833 413 833 850 ____________ 154-535300 Memberships 1,128 1,320 2,411 1,335 2,411 2,550 ____________ 154-535400 Publications 0 89 490 0 490 500 ____________ 154-535500 Training/Travel Staff 790 7,470 23,118 11,074 23,118 24,000 ____________ 154-535500.Training/Travel Commission 950 1,553 7,242 58 7,242 7,500 ____________ 154-535510 Meeting Expenses 0 456 490 299 490 700 ____________ TOTAL Staff Support 3,174 11,514 34,584 13,179 34,584 36,100 Professional Services 154-541500 State/County Admin Fees 20 75 196 ( 10) 196 100 ____________ TOTAL Professional Services 20 75 196 ( 10) 196 100 XXXXXXX 35 of 27535 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 16 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fund Charges/Transfers 154-548404 Transfer Out - Capital Projec 0 400,000 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 0 400,000 0 0 0 0 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 154-571000 Furniture & Fixtures 6,375 1,225 319 300 319 450 ____________ TOTAL Operating Equipment 6,375 1,225 319 300 319 450 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PLANNING & ZONING 220,517 630,653 376,095 245,714 319,646 450,686 XXXXXXX 36 of 27536 of 275 DEPARTMENT: 155 LEGAL SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The City Attorney is the legal advisor to City Council and City Council’s appointees, boards, commissions, committees, and staff. In addition, the City Attorney represents the City in all court cases where the City has an interest. Responsibilities of the City Attorney include providing legal advice to City Council, appointees, managers, boards, commissions, and committees in all legal matters; providing litigation and legal transaction services for the City and its enterprises; representing the City and its enterprises in employment matters; and reviewing, updating and maintaining the City Code. GOALS AND OBJECTIVES • To provide expert legal counsel on proposed ordinances. • To attend all city council meetings, planning and zoning, and other meetings as needed and provide timely legal advice on proposed ordinances and related items. • To represent the City in litigation. • Prepare legal documents for City contracts and agreements. • To provide counsel on strategic issues that will be of the most benefit the City. 37 of 275 LEGAL SERVICES ORGANIZATIONAL CHART Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Operations Support $8,120 $11,341 $10,000 $10,000 Professional Services 150,246 99,376 60,000 80,000 Total $158,366 $110,717 $70,000 $90,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 28.6% from the FY 2022-23 year end estimate. Staff has not needed to utilize legal services as much as past years and will continue to budget a downward trend if expenditures continue to fall. Mayor & City Council Legal Services 38 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 17 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ LEGAL SERVICES ============== Operations Support 155-534100 Advertising/Legal Notices 8,120 11,341 9,800 3,251 10,000 10,000 ____________ TOTAL Operations Support 8,120 11,341 9,800 3,251 10,000 10,000 Professional Services 155-541200 Legal Svcs 150,246 99,376 127,400 38,839 60,000 80,000 ____________ TOTAL Professional Services 150,246 99,376 127,400 38,839 60,000 80,000 ________________________________________________________________________________________________________________________________________ TOTAL LEGAL SERVICES 158,366 110,717 137,200 42,089 70,000 90,000 XXXXXXX 39 of 27539 of 275 DEPARTMENT: 156 ECONOMIC DEVELOPMENT FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department represents the services related to soliciting and promoting economic development in the City of Schertz. Staff here is contracted by the Schertz Economic Development Corportation (SEDC) in line with this goal. This department will also have other economic development programs not funded by the SEDC, like the Main Street Local Flavor Grant program and any tax abatement agreements. Currently there are no active tax abatements but there is a Tax Increment Refinancing Zone (TIRZ) in the Crossvine Development that the City pays into along with the other taxing jurisdictions, Bexar County and the San Antonio River Authority. ORGANIZATIONAL CHART 40 of 275 CITY MANAGER ECONOMIC DEVELOPMENT 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2022-24 Budget Executive Director 1 1 1 1 Deputy Director 0 0 1 1 Business Retention Manager 1 1 1 1 Economic Development Analyst 1 1 0 0 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 4 4 4 4 2020-21 2020-21 2021-22 2022-23 Budget Actual Actual Estimate Budget Personnel $0 $0 $0 $498,032 City Assistance 0 0 0 1,050,000 Total $0 $0 $0 $1,548,032 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Budget transfers expenditures previously located in the City Manager and Non-Departmental budgets. The personnel did increase with the proposed wage adjustments and the amount paid into the TIRZ increased based on development located in the designated area of the Crossvine development. 41 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 18 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ ECONOMIC DEVELOPMENT ==================== Personnel Services 156-511110 Regular 0 0 0 0 0 367,466 ____________ 156-511210 Longetivy 0 0 0 0 0 370 ____________ 156-511230 Certification Allowance 0 0 0 0 0 15,607 ____________ 156-511310 FICA - Employer 0 0 0 0 0 29,333 ____________ 156-511350 TMRS-Employer 0 0 0 0 0 64,064 ____________ 156-511410 Health-Employer 0 0 0 0 0 20,588 ____________ 156-511500 Workers' Compensation 0 0 0 0 0 604 ____________ TOTAL Personnel Services 0 0 0 0 0 498,032 City Assistance 156-537200 Main Street Local Program 0 0 0 0 0 50,000 ____________ 156-537450 Tax Reimbursements/Abatements 0 0 0 0 0 1,000,000 ____________ TOTAL City Assistance 0 0 0 0 0 1,050,000 ________________________________________________________________________________________________________________________________________ TOTAL ECONOMIC DEVELOPMENT 0 0 0 0 0 1,548,032 XXXXXXX 42 of 27542 of 275 DEPARTMENT: 164 CITY SECRETARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The position of City Secretary is a statutory position required by State law and the City Charter. The City Secretary’s Office functions as a primary contact for citizens seeking information regarding the community, supports the City Council in the fulfillment of their duties and responsibilities as elected officials and provides daily assistance to all city administrative departments. The City Secretary serves as a member of the City Management Team and oversees the many functions of the City Secretary’s Office, including election administration, record management and preservation and Council Services. The City Secretary’s Department supports, facilitates and strengthens the City of Schertz governmental process by recording all laws, resolutions, and ordinances approved by the City Council, preparing City Council agendas and giving notice of such meetings, countersigning or notarizing, as applicable, all contracts, commissions, and licenses, providing public information according to state guidelines, delivering continuity to the City of Schertz government by recording its legislative actions, both contemporary and archival, and serving as historian for the City, safeguarding and enriching the municipal election and records management processes, and assisting the City Council in fulfilling their goals. GOALS AND OBJECTIVES The goals and objectives of the City Secretary’s Department are to provide the following services for the City of Schertz: • Public Information requests. • Agendas and minutes for public meetings. • Ordinances and resolutions. • Election administration. • Publication of legal notices. • Alcohol permits for businesses. • Process Liens (filed and released) • Provides for the identification, maintenance, retention, security, electronic storage, disposition, and preservation of City records. • Administer oaths. • Attest contracts, assessment of certificates, and other legal instruments when executed by officers of the City of Schertz. 43 of 275 CITY SECRETARY • Public Education (Student Mayor/Council Program, Volunteer Fair) • Proclamations from the Mayor’s Office. • Perform such other duties as may be required of the City Secretary by the City Charter, the City Council, City Management, and state law. ORGANIZATIONAL CHART CITY SECRETARY 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Secretary 1 1 1 1 Deputy City Secretary 1 1 1 1 PT Records Clerk 0 0 0 1 TOTAL POSITIONS 2 2 2 3 PERFORMANCE INDICATORS 2020-21 2020-21 2021-22 2022-23 Workload Actual Actual Estimated Budget Ordinances Passed and Processed 61 61 41 40 Resolutions Passed and Processed 131 131 140 140 Council Meetings Attended 39 39 40 40 Open Records 571 571 600 750 2020-21 2020-21 2021-22 2022-23 Efficiency Actual Actual Estimated Budget Ordinances & Resolutions Executed within 72 hours of Council Meeting 98% 98% 98% 98% Documents completed, signed, scanned within 48 hours of council approval 98% 98% 98% 98% Mayor & City Council City Secretary 44 of 275 CITY SECRETARY Council meeting minutes transcribed within 48 hours following Council meeting 98% 98% 98% 98% Agendas available to citizens within legally required timeframe - Posted on website 100% 100% 100% 100% Alcohol permits processed within the month of expiration 96% 96% 97% 98% 2020-21 2020-21 2021-22 2022-23 Education Initiatives Actual Actual Estimated Budget Student Mayor/Councilmember for the Day Program 0 0 1 1 2020-21 2020-21 2021-22 2022-23 Budget Actual Actual Estimated Budget Personnel $194,552 $211,496 $196,240 $225,983 Supplies 1,082 1,347 1,100 1,700 City Support Services 5,921 5,109 5,800 8,000 Operations Support 43 139 3,647 150 Staff Support 3,144 3,035 2,825 4,900 Operating Equipment 250 0 380 0 Total $204,993 $221,126 $209,992 $240,733 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 14.6% from the FY 2022-23 year-end estimate from the anticipated wage adjustments and the addition of part time Records Clerk position to aid with the increasing open records requests. 45 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 21 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CITY SECRETARY ============== Personnel Services 164-511110 Regular 142,073 153,532 154,730 114,421 146,573 171,386 ____________ 164-511120 Overtime 0 0 0 85 120 0 ____________ 164-511210 Longevity 2,125 2,072 2,336 2,158 2,158 600 ____________ 164-511230 Certification Allowance 0 600 0 485 600 575 ____________ 164-511310 FICA - Employer 10,810 11,698 12,008 8,435 11,424 13,199 ____________ 164-511350 TMRS-Employer 23,546 25,653 25,727 15,208 23,915 28,826 ____________ 164-511410 Health-Employer 15,806 17,731 18,868 8,122 11,097 11,113 ____________ 164-511500 Workers' Compensation 193 211 280 395 353 284 ____________ TOTAL Personnel Services 194,552 211,496 213,949 149,309 196,240 225,983 Supplies 164-521100 Office Supplies 1,082 1,347 1,727 884 1,100 1,700 ____________ TOTAL Supplies 1,082 1,347 1,727 884 1,100 1,700 City Support Services 164-532700 Records Management 5,921 5,109 11,760 154 5,800 8,000 ____________ TOTAL City Support Services 5,921 5,109 11,760 154 5,800 8,000 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 164-534100 Advertising 0 0 100 100 100 0 ____________ 164-534200 Printing & Binding 43 139 147 129 147 150 ____________ 164-534800 Temporary Empl. Services 0 0 0 1,749 3,400 0 ____________ TOTAL Operations Support 43 139 247 1,978 3,647 150 Staff Support 164-535100 Uniforms 0 0 498 0 0 500 ____________ 164-535300 Memberships 722 713 1,005 310 750 1,400 ____________ 164-535400 Publications 476 464 588 280 475 500 ____________ 164-535500 Training/Travel 1,945 1,858 2,800 1,105 1,600 2,500 ____________ TOTAL Staff Support 3,144 3,035 4,891 1,695 2,825 4,900 Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 164-571000 Furniture & Fixtures 250 0 0 0 0 0 ____________ 164-571300 Computer & Periphe. LESS $500 0 0 1,000 380 380 0 ____________ TOTAL Operating Equipment 250 0 1,000 380 380 0 XXXXXXX 46 of 27546 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 22 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL CITY SECRETARY 204,993 221,126 233,574 154,401 209,992 240,733 XXXXXXX 47 of 27547 of 275 DEPARTMENT: 167 NON-DEPARTMENTAL FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION This department accounts for expenses and payments that are not specific to an individual function/department. Items in this department include city insurance, appraisal district contracts, contingency, and the emergency medical services contract. 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimated Budget City Support Services $779,549 $576,464 $660,000 $1,150,000 Utility Services 7,123 3,065 0 0 Operations Support 141,919 129,079 133,500 133,500 City Assistance 1,406,900 1,317,828 1,367,604 770,949 Professional Services 100,288 83,402 100,600 108,080 Fund Charges/Transfers 122 30,945 37,700 27,757 Land Purchase 7,450 0 26,283 0 Total $2,443,351 $2,140,783 $2,637,774 $2,190,286 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget decreases 17.0% from the FY 2022-23 year-end estimate by transferring the Tax Abatement/TIRZ line and the local flavor grant to the new Economic Development department and is offset by setting the contingency accounts to $480,000 total. 48 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 23 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NONDEPARTMENTAL =============== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 167-532200 County Appraisal District 228,143 236,110 240,100 211,451 280,000 280,000 ____________ 167-532500 City Insurance-Commercial 260,108 312,797 337,120 341,283 350,000 390,000 ____________ 167-532900 Contingencies 291,297 27,556 155,195 16,624 30,000 180,000 ____________ 167-532901 Contingencies-Personnel 0 0 186,200 0 0 300,000 ____________ TOTAL City Support Services 779,549 576,464 918,615 569,359 660,000 1,150,000 Utility Services 167-533200 Electric Utility Services 7,123 3,065 0 0 0 0 ____________ TOTAL Utility Services 7,123 3,065 0 0 0 0 Operations Support 167-534000 Postage 6,841 9,148 8,820 5,687 9,000 9,000 ____________ 167-534300 Equipment Maint - Copiers 113,791 118,034 112,700 93,053 120,000 120,000 ____________ 167-534810 Electronic Filing Services 21,286 1,897 4,900 3,447 4,500 4,500 ____________ 167-534999 Misc. Expense 0 0 0 0 0 0 ____________ TOTAL Operations Support 141,919 129,079 126,420 102,186 133,500 133,500 Staff Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Assistance 167-537100 Medical Services-EMS Contract 667,049 695,644 711,004 725,514 725,514 770,949 ____________ 167-537200 Main Street Local Program 118,115 43,596 49,000 12,913 49,000 0 ____________ 167-537450 Tax Reimbursements/Abatements 621,736 578,588 607,600 905,177 905,177 0 ____________ TOTAL City Assistance 1,406,900 1,317,828 1,367,604 1,643,605 1,679,691 770,949 Professional Services 167-541500 State/County Admin Fees 126 35 123 35 100 100 ____________ 167-541600 Misc Bank Charges 971 823 980 649 800 980 ____________ 167-541800 Credit Card Service Fee 94,440 65,762 98,000 51,762 90,700 95,000 ____________ 167-541810 Credit Cards Fees - AMEX 4,751 16,781 14,700 4,043 9,000 12,000 ____________ TOTAL Professional Services 100,288 83,402 113,803 56,489 100,600 108,080 Fund Charges/Transfers 167-548000 Transfer Out ( 1,516) 0 0 9,796 9,796 0 ____________ 167-548106 Transfer Out- Special Events( 1,472) ( 147) 0 147 147 0 ____________ 167-548204 Transfer Out - Drainage 0 17,229 17,222 0 17,222 17,222 ____________ 167-548615 Transfer Out - Hist. Committe 3,109 13,863 10,535 0 10,535 10,535 ____________ TOTAL Fund Charges/Transfers 122 30,945 27,757 9,943 37,700 27,757 XXXXXXX 49 of 27549 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 24 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay 167-581010 Land Purchase 7,450 0 0 26,283 26,283 0 ____________ TOTAL Capital Outlay 7,450 0 0 26,283 26,283 0 ________________________________________________________________________________________________________________________________________ TOTAL NONDEPARTMENTAL 2,443,351 2,140,783 2,554,198 2,407,864 2,637,774 2,190,286 XXXXXXX 50 of 27550 of 275 DEPARTMENT: 170 PUBLIC AFFAIRS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Public Affairs Department is responsible for establishing and maintaining internal and external communications with Schertz residents and city employees. Emphasis is placed on engaging with residents about city services, programs, and policies in a manner designed to build trust and understanding in local government. Public Affairs accomplishes this through Schertz Magazine, use of social media, advertising, production of city videos, media relations, City Headlines, and Schertz.com website. The department also captures photos/video of City events and activities, designs City marketing materials, social media/print graphics, logos, etc., and maintains the Schertz brand to ensure consistency and promote a positive public perception of the city. Public Affairs publishes Schertz Magazine monthly with 16,000 copies printed; including 15,000+ direct mailed to households in Schertz and over 500 distributed to local businesses. The magazine is the number one source of information for Schertz residents according to the past three citizen surveys. The department serves an internal audience of over 400 employees, elected and appointed officials, as well as an estimated city population of 44,000+. Operations of 311/Customer Care are maintained under the umbrella of Public Affairs. GOALS FOR FY 2023-24 Strategic Plan Emphasis • Policy Value: Essential Services o Engage with residents about city services, programs, and policies in a manner designed to build trust and understanding in local government to achieve and maintain status as the primary source of information for City government activities. Disseminate accurate and timely information to residents and the media during times of crisis incidents/emergency. • Policy Value: Attractive Community o Develop effective marketing and communication plans featuring approved branding that highlight our high quality of life and the numerous opportunities that ensure the joy and enrichment of our citizens’ lives and reflects a positive image for the City of Schertz. 51 of 275 PUBLIC AFFAIRS Project focus for FY 2023-24 • Evaluate where and how the city’s communications and engagement resources, processes, strategies and materials may need to be improved or enhanced for better community stakeholder awareness and engagement. • Review the Schertz.com website to prepare for, develop, and launch a redesigned website that will enhance resident awareness and understanding of city government activities. • Perform the 2023 Citizen Satisfaction Survey. • Coordinate, develop, and implement a comprehensive recruitment campaign in conjunction with HR and Public Safety to attract top quality talent to fill vacant positions. • ORGANIZATIONAL CHART PUBLIC AFFAIRS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Public Affairs Director 1 1 1 1 Communications Manager 1 1 1 1 Marketing and Communications Specialist 1 1 1 1 Administrative Assistant 1 1 1 0 TOTAL POSITIONS 4 4 4 3 City Manager Assistant City Manager Public Affairs Customer Relations/311 52 of 275 PUBLIC AFFAIRS PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Measures Actual Actual Estimate Budget News Items Created 158 158 107 125 Marketing Materials Produced 82 134 500 500 Number of publications/e-newsletters produced 67 67 68 69 Social Media Posts (City account) 1,080 1,080 1,497 1,550 Social Media Posts (Parks account) 386 386 724 900 2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget Schertz Magazine Ad revenue 155,537 142,893 122,500 125,000 City social media fans (Instagram/FB) 14,854 14,854 17,800 19,500 Facebook Reach (city account) 155,842 155,842 168,235 170,000 Instagram Reach (city account) 95,147 95,147 30,305 35,000 Schertz.com sessions 568,000 568,000 500,000 525,000 Percentage open rate for e-newsletter 30% 43% 45% 47% Percentage click rate for e-newsletter 3% 5% 5% 7% 2020-21 2020-21 2021-22 2022-23 Budget Actual Actual Estimate Budget Personnel $313,029 $329,938 $352,179 $377,337 Supplies 1,663 1,063 955 700 City Support Services 0 528 544 750 Operations Support 39,119 37,125 45.415 58,075 Staff Support 3,163 3,524 9,695 10,250 Professional Services 246,818 259,815 222,760 227,800 Operating Equipment 0 80 5,292 0 Total $603,792 $632,793 $636.840 $674,912 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 6.0% from the FY 2022-23 year-end estimates. The increase is caused by the anticipated wage adjustments. 53 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 25 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PUBLIC AFFAIRS ============== Personnel Services 170-511110 Regular 222,760 231,922 241,050 194,398 250,138 266,952 ____________ 170-511120 Overtime 206 554 975 665 700 1,035 ____________ 170-511210 Longevity 4,336 5,237 5,597 5,237 5,237 5,789 ____________ 170-511310 FICA - Employer 16,938 17,523 18,929 14,786 19,582 20,925 ____________ 170-511350 TMRS-Employer 37,119 39,060 40,556 31,533 40,994 45,700 ____________ 170-511410 Health-Employer 31,365 35,302 40,538 24,448 34,610 36,488 ____________ 170-511500 Workers' Compensation 305 340 439 918 918 448 ____________ TOTAL Personnel Services 313,029 329,938 348,084 271,984 352,179 377,337 Supplies 170-521000 Operating Supplies 973 364 392 243 275 0 ____________ 170-521100 Office Supplies 689 699 686 508 680 700 ____________ TOTAL Supplies 1,663 1,063 1,078 751 955 700 City Support Services 170-532800 Other Events 0 528 550 0 544 750 ____________ TOTAL City Support Services 0 528 550 0 544 750 Operations Support 170-534000 Postage 17,219 9,211 13,200 11,734 12,500 17,000 ____________ 170-534100 Advertising 7,604 6,552 8,228 7,429 8,225 10,200 ____________ 170-534200 Printing & Binding 13,801 20,823 24,350 16,582 24,000 30,000 ____________ 170-534500 Memberships - Organizations 255 340 270 210 270 375 ____________ 170-534550 Business Meetings/Networking 240 200 474 383 420 500 ____________ TOTAL Operations Support 39,119 37,125 46,522 36,338 45,415 58,075 Staff Support 170-535100 Uniforms 197 208 196 161 196 200 ____________ 170-535400 Publications 0 60 49 0 49 50 ____________ 170-535500 Training/Travel 2,734 2,970 10,350 8,422 9,000 9,500 ____________ 170-535510 Meeting Expenses 232 285 495 409 450 500 ____________ TOTAL Staff Support 3,163 3,524 11,090 8,993 9,695 10,250 Professional Services 170-541300 Other/Consl/Prof Services 24,076 28,087 29,160 13,584 26,960 30,000 ____________ 170-541305 Prof Services-Writers/Photogr 11,714 9,361 9,800 8,326 9,800 9,800 ____________ 170-541350 Magazine-Printing Services 94,369 114,042 104,400 78,474 88,000 90,000 ____________ 170-541355 Design Services 62,208 62,208 62,000 40,096 50,000 50,000 ____________ 170-541360 Magazine-Postage 54,451 46,118 49,000 42,946 48,000 48,000 ____________ TOTAL Professional Services 246,818 259,815 254,360 183,427 222,760 227,800 XXXXXXX 54 of 27554 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 26 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Operating Equipment 170-571000 Furniture & Fixtures 0 100 600 511 600 0 ____________ 170-571300 Computer & Perriph under $500 0 0 0 0 4,500 0 ____________ 170-571500 Operating Equipment 0 700 200 192 192 0 ____________ TOTAL Operating Equipment 0 800 800 703 5,292 0 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC AFFAIRS 603,792 632,793 662,484 502,196 636,840 674,912 XXXXXXX 55 of 27555 of 275 DEPARTMENT: 173 ENGINEERING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Engineering Department serves as technical advisor to the City Manager, City Council, Executive Staff, and other City departments. Engineering collaborates with Public Works, Planning and Community Development, Economic Development, Parks and Recreation, and other departments, citizens, developers, and other governmental agencies in order to effectively plan and implement infrastructure improvement and development for the organized growth of the City. Engineering works with Public Works and Finance to development and implement the City's Capital Improvement Programs for water, wastewater, streets, and drainage. That responsibility includes the development and maintenance of infrastructure master plans; the prioritization of projects; the identification and procurement of project funding; and the management of the design and construction of necessary infrastructure. The Engineering Department reviews applications for public and private land development for conformance with adopted engineering standard s, policies, codes, and infrastructure master plans. Engineering Inspectors ensure that the construction of public infrastructure – both privately and publicly constructed – follows appropriate standards and specifications. Ensuring compliance promotes a safe community in which the essential services of the provision of water, wastewater, transportation, and drainage are available and arranged for fiscal sustainability. The Engineering Department maintains standard construction details, technical specifications, and design guidelines. The Transportation Safety Advisory Commission (TSAC) is staffed by the Engineering Department. The TSAC is a Commission that hears citizen input, considers transportation issues, and makes recommendations to City Council regarding traffic and transportation related matters throughout the City. 56 of 275 ENGINEERING ORGANIZATIONAL CHART ENGINEERING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Engineer 1 1 1 1 Engineer 3 3 4 4 Senior Graduate Engineer 1 1 1 1 Graduate Engineer 1 1 1 1 Engineering Inspector 2 2 3 3 TOTAL POSITIONS 8 8 10 10 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Capital Improvement Projects (number active) 17 17 20 20 Capital Improvement Projects dollar value $4.8 million $4.8 million $11.5 million $12.0 million Nonresidential and Subdivision- Wide Grading and Clearing Permits Issued* 51 51 35 15 Single Family Nonresidential Grading and Clearing Permits Issued* - - 120 300 Grading and Clearing Permits Active (Average Monthly Concurrent Maximum)* 53 53 120 140 City Manager Assistant City Manager Development Engineering 57 of 275 ENGINEERING Grading and Clearing Permits Active (Concurrent Maximum)* 64 64 125 150 Grading and Clearing Permits Issued – acreage 505 505 510 500 Number of Non-Construction Plan Reviews (includes master plans, plats, site plans, etc.) 39 39 65 60 Residential Subdivision Construction – number of projects (completed projects) 4 4 6 8 Residential Subdivision Construction – dollar value of public improvements (completed projects) $6.0 million $6.0 million $13.0 million $13.5 million Commercial Subdivision Construction – number of projects (completed projects) 2 2 6 2 Commercial Subdivision Construction – dollar value of public improvements (completed projects) $4.1 million $4.1 million $2.0 million $2.0 million 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $824,117 $849,599 $1,024,905 $1,289,576 Supplies 979 1,277 1,715 2,200 City Support Services 0 1,265 0 0 Utility Services 5,212 6,286 7,900 8,000 Operation Support 93 62 12,147 150 Staff Support 6,084 8,804 12,916 20,970 Professional Services 34,465 36,885 49,000 50,000 Operating Equipment -788 119 10,990 1,000 Capital Outlay 0 0 85,479 0 Total $870,162 $904,296 $1,205,052 $1,371,896 58 of 275 ENGINEERING PROGRAM JUSTIFICATION AND ANALYSIS The FY 2022-23 Engineering Budget increased 31.7% from the FY 2021-22 year end estimate for two new positions, inspector and engineer, and vehicle replacements. 59 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 29 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ ENGINEERING =========== Personnel Services 173-511110 Regular 578,498 603,450 760,547 559,479 717,074 886,627 ____________ 173-511120 Overtime 349 725 750 1,501 2,000 750 ____________ 173-511210 Longevity 7,483 6,114 7,421 8,827 7,141 11,941 ____________ 173-511230 Certification Allowance 2,066 3,116 2,873 2,446 3,243 14,169 ____________ 173-511310 FICA - Employer 43,131 45,230 59,000 42,071 55,804 69,841 ____________ 173-511350 TMRS-Employer 98,700 100,985 126,407 91,067 116,823 152,531 ____________ 173-511410 Health-Employer 90,849 86,644 118,229 83,938 117,239 150,534 ____________ 173-511500 Workers' Compensation 3,041 3,336 3,046 6,247 5,581 3,183 ____________ TOTAL Personnel Services 824,117 849,599 1,078,273 795,576 1,024,905 1,289,576 Supplies 173-521000 Operating Supplies 315 154 490 383 490 1,000 ____________ 173-521100 Office Supplies 575 1,083 980 234 980 1,000 ____________ 173-521300 Motor Vehicle Supplies 89 40 245 80 245 200 ____________ TOTAL Supplies 979 1,277 1,715 698 1,715 2,200 City Support Services 173-532400 Computer Fees & Licenses 0 1,265 0 0 0 0 ____________ TOTAL City Support Services 0 1,265 0 0 0 0 Utility Services 173-533500 Vehicle Fuel 5,212 6,286 7,938 5,617 7,900 8,000 ____________ TOTAL Utility Services 5,212 6,286 7,938 5,617 7,900 8,000 Operations Support 173-534000 Postage 0 31 49 36 49 50 ____________ 173-534200 Printing & Binding 93 31 98 62 98 100 ____________ 173-534800 Temp Employee Services 0 0 0 5,526 12,000 0 ____________ TOTAL Operations Support 93 62 147 5,624 12,147 150 Staff Support 173-535100 Uniforms 1,339 2,605 4,047 530 3,800 4,220 ____________ 173-535300 Memberships 1,880 2,103 2,499 2,409 2,499 2,500 ____________ 173-535400 Publications 109 500 490 0 490 3,300 ____________ 173-535500 Training/Travel 2,230 2,822 7,350 3,096 5,000 9,600 ____________ 173-535510 Meeting Expenses 294 167 627 421 627 700 ____________ 173-535600 Professional Certification 231 606 637 362 500 650 ____________ TOTAL Staff Support 6,084 8,804 15,651 6,817 12,916 20,970 XXXXXXX 60 of 27560 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 30 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 173-541100 Engineering Services 19,075 13,123 0 4,245 4,245 0 ____________ 173-541300 Other Professional Services 15,390 23,762 49,000 38,623 44,755 50,000 ____________ TOTAL Professional Services 34,465 36,885 49,000 42,868 49,000 50,000 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 173-571000 Furniture & Fixtures 387 119 5,632 0 5,500 500 ____________ 173-571300 Computer & Periphe. < $5000 ( 1,175 ) 0 5,490 220 5,490 500 ____________ TOTAL Operating Equipment ( 788) 119 11,122 220 10,990 1,000 Capital Outlay 173-581200 Vehicles & Access. Over $5,00 0 0 100,000 0 85,479 0 ____________ TOTAL Capital Outlay 0 0 100,000 0 85,479 0 ________________________________________________________________________________________________________________________________________ TOTAL ENGINEERING 870,162 904,296 1,263,846 857,420 1,205,052 1,371,896 XXXXXXX 61 of 27561 of 275 DEPARTMENT: 256 POLICE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Police Department provides service to approximately 32 square miles, with the City in three different counties. The police department receives thousands of calls for services annually through the communications division and dispatches for Police, Fire, Emergency Medical Service, and Animal Services. Additionally, the police department provides dispatch services for the City of Cibolo Police, Fire and Animal Services departments, and Schertz Emergency Medical Service dispatch for Cibolo, Marion, Seguin, and Santa Clara and other county areas. The Patrol Division provides a visible presence in the community, with the goal of crime prevention, crime reduction, traffic safety, and the promotion of overall public safety. The Investigations Division investigates incidents that occurred within the City, processes crime scenes, and follows up through prosecution with the County and District Attorneys of all three counties. The Records Unit receives and prepares cases for submission to County and District Attorneys. The School Resource Program provides a visible presence on the campuses within the City; makes educational presentations to the students and staff, along with investigating crimes on campus. The Animal Services Division is responsible for the enforcement of State laws and City ordinances regarding the care and treatment of animals, rabies control, and overall public health through disease and population control. The Community Outreach Officer interacts with Homeowner Associations, provides education and crime prevention programs to the community, and oversees the Citizens Police Academy and the Citizens on Patrol. Our Crime Victim Liaison protects the rights and assists in the needs of the crime victims in Schertz, Live Oak, and Cibolo GOALS AND OBJECTIVES • Promoting a safe community through public education, community involvement, criminal investigations, enforcement action and other essential services. • Enhance our citizens’ quality of life by promoting a feeling of safety for all citizens and visitors to the city, including neighborhoods, commercial areas, parks and public facilities. 62 of 275 POLICE • To increase department participation in community programs and increase citizen interest and participation in police department programs which lends to an attractive, safe community and promotes economic prosperity . • To enhance the recruitment of high quality officers/personnel to serve the citizens of Schertz and to retain those employees in which the City has already invested with an engaged workforce. ORGANIZATIONAL CHART City Manager Executive Director Operations Police Animal Services 63 of 275 POLICE POLICE 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Chief of Police 1 1 1 1 Assistant Chief of Police 1 1 1 1 Captain 1 1 1 1 Lieutenants 4 4 4 4 Sergeants 7 7 7 15 Corporals 14 14 14 0 Officers 36 37 40 51 Administrative Assistant 2 2 2 2 Records Manager 1 1 1 1 Records Clerk 2 2 3 3 Civilian Evidence Technician 1 2 2 2 Crime Victim Liaison 1 1 1 1 Animal Services Manager 1 1 1 1 Animal Services Officer 4 4 4 4 Animal Services Kennel Tech 3 3 4 4 Communications Manager 1 1 1 1 Communications Shift Supervisor 4 4 4 4 Communications Officer 12 12 12 12 P/T Communications Officer (Irregular) 3 3 3 3 Crossing Guards (Part Time) 16 16 16 16 TOTAL POSITIONS 115 118 122 127 LAW ENFORCEMENT COMMISSIONS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Fire Dept. Law Enforcement Commission 1 1 1 1 TOTAL COMMISSIONS 1 1 1 1 64 of 275 POLICE PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Dispatch-911 Calls 26,492 29,072 31,929 31,929 Patrol-Citations/Warnings Issued 6,575 10,768 11,845 11,845 Inv-Criminal Cases Filed w/ Prosecutor 106 75 110 110 Inv-Cases Investigated per Investigator 155 160 175 175 Inv-Total Cases Cleared 110 155 170 170 Records-Total Active Alarm Permits 133 166 200 200 Records-Open Records Requests 1,667 1,571 1,780 1,780 Crime Victim Liaison-Assigned Cases 40 200 225 225 Marshals Warrants Issued 2095 1650 2100 2100 Warrants Cleared 1448 1625 1800 1800 Animal Services 1070 925 1025 1025 Animals Taken In 329 325 325 325 Adoptions 284 300 300 300 Return to Owner 152 110 215 215 Transferred Out 91 75 80 80 Wildlife Release 93 55 85 85 Euthanized 65 of 275 POLICE Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $8,793,001 $8,980,659 $9,730,589 $10,485,486 Supplies 81,817 78,178 110,330 126,526 City Support Services 32,422 33,970 36,437 34,500 Utility Services 142,160 210,811 182,282 237,600 Operations Support 11,714 15,906 15,539 17,605 Staff Support 185,170 154,914 293,312 299,692 City Assistance 49,923 73,671 73,429 66,500 Professional Services 58,082 58,241 78,632 72,808 Maintenance Services 63,918 58,968 78,230 80,005 Rental/Leasing 0 0 0 550,000 Operating Equipment 292,746 269,074 381,268 426,641 Capital Outlay 244,451 298,643 576,893 872,450 Total $9,955,402 $10,233,034 $11,556,943 $13,269,814 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 14.8% from the FY 2022-23 year-end estimates. 5 school resource officers are added to the position, but due to the difficulty in hiring police officers they are added without funding in the budget. If hired, the contract with Schertz-Cibolo-Universal City ISD will be updated and funds will be added to the budget. The increase in the budget is due to the anticipated wage adjustments, the new lease/maintenance program to replace the body cameras, in-car cameras, and the TASERs that is estimated at $550,000 per year for 5 years, and an increase in vehicle replacement due to price increases for vehicles. 66 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 32 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ POLICE ====== Personnel Services 256-511110 Regular 5,797,035 5,741,342 6,141,427 4,895,758 6,183,048 6,747,673 ____________ 256-511120 Overtime 253,306 469,617 308,986 297,324 410,000 337,045 ____________ 256-511210 Longevity 108,667 117,790 109,633 110,690 109,633 105,612 ____________ 256-511220 Clothing Allowance 71,870 67,800 63,333 56,504 72,592 61,142 ____________ 256-511230 Certification Allowance 46,778 46,488 108,791 36,125 45,000 99,187 ____________ 256-511310 FICA - Employer 475,446 467,179 501,874 396,330 504,330 548,365 ____________ 256-511350 TMRS-Employer 1,043,504 1,036,236 1,085,487 824,150 1,176,466 1,209,376 ____________ 256-511410 Health-Employer 940,831 975,476 1,161,243 840,705 1,099,520 1,260,576 ____________ 256-511500 Workers' Compensation 55,564 58,733 118,511 110,411 130,000 116,510 ____________ TOTAL Personnel Services 8,793,001 8,980,659 9,599,285 7,567,996 9,730,589 10,485,486 Supplies 256-521000 Operating Supplies 44,995 29,137 52,796 14,986 52,585 64,001 ____________ 256-521100 Office Supplies 7,009 5,545 7,350 5,878 6,787 7,500 ____________ 256-521150 Child Safety Supplies 2,497 3,583 3,112 0 3,075 5,275 ____________ 256-521200 Medical/Chem Supplies 18,258 22,761 27,636 25,879 28,296 28,350 ____________ 256-521300 Motor Veh. Supplies 9,058 17,152 19,657 19,587 19,587 21,400 ____________ TOTAL Supplies 81,817 78,178 110,550 66,330 110,330 126,526 City Support Services 256-532500 City Insurance-Commercial 32,422 33,970 33,810 36,437 36,437 34,500 ____________ TOTAL City Support Services 32,422 33,970 33,810 36,437 36,437 34,500 Utility Services 256-533200 Electric Utility Service 24,460 34,186 28,812 25,909 27,922 29,400 ____________ 256-533410 Water Utility Service 6,026 6,026 14,700 5,490 13,631 15,000 ____________ 256-533500 Vehicle Fuel 111,674 170,599 258,720 115,721 140,730 193,200 ____________ TOTAL Utility Services 142,160 210,811 302,232 147,120 182,282 237,600 Operations Support 256-534100 Advertising 400 31 4,410 1,695 3,695 4,500 ____________ 256-534200 Printing & Binding 5,109 3,043 7,526 1,276 7,344 8,605 ____________ 256-534800 Temp Staff Services 6,205 12,832 4,500 1,800 4,500 4,500 ____________ TOTAL Operations Support 11,714 15,906 16,436 4,771 15,539 17,605 Staff Support 256-535100 Uniforms 63,056 52,890 94,465 47,478 87,687 64,439 ____________ 256-535200 Awards 14 5,349 0 0 0 0 ____________ 256-535210 Employee Recognition-Morale 4,023 3,020 9,114 7,418 9,224 10,000 ____________ 256-535300 Memberships 2,824 2,115 3,528 2,369 3,773 3,815 ____________ 256-535400 Publications 264 390 260 126 126 265 ____________ 256-535500 Training/Travel 110,132 89,450 163,667 67,241 165,873 217,174 ____________ 256-535500.T-Class Training 0 0 33,440 18,401 23,000 0 ____________ 256-535510 Meeting Expenses 4,857 1,700 3,920 1,359 3,629 4,000 ____________ TOTAL Staff Support 185,170 154,914 308,394 144,393 293,312 299,692 XXXXXXX 67 of 27567 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 33 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 256-537100 Medical Services 42,247 66,205 55,272 50,341 64,000 56,400 ____________ 256-537800 Community Outreach 7,676 7,466 9,898 5,850 9,429 10,100 ____________ TOTAL City Assistance 49,923 73,671 65,170 56,191 73,429 66,500 Professional Services 256-541300 Prof Services/Consulting 54,244 53,863 70,700 41,635 70,707 65,918 ____________ 256-541310 Contract Service - Crematory 513 1,053 980 702 869 1,000 ____________ 256-541700 Microchip Service 3,325 3,325 7,629 6,391 7,056 5,890 ____________ TOTAL Professional Services 58,082 58,241 79,309 48,728 78,632 72,808 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 256-551400 Minor & Other Equip Maint 1,315 4,246 4,900 3,483 5,371 5,000 ____________ 256-551700 Abatement/Lot Cleaning 10,828 872 4,900 0 4,500 5,000 ____________ 256-551800 Other Maintenance Agreements 0 775 809 0 809 825 ____________ 256-551810 Maintenance Agr. - Radios 51,775 53,075 67,796 28,965 67,550 69,180 ____________ TOTAL Maintenance Services 63,918 58,968 78,405 32,448 78,230 80,005 Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing 256-561200 Lease/Purchase Payments 0 0 0 0 0 550,000 ____________ TOTAL Rental/Leasing 0 0 0 0 0 550,000 Operating Equipment 256-571000 Furniture & Fixtures 5,728 13,586 13,693 4,959 9,188 10,920 ____________ 256-571200 Vehicles & Access. LESS $5,00 137,761 116,229 248,200 163,278 247,475 289,060 ____________ 256-571300 Computer & Periphe. < $5000 29,327 31,153 19,541 12,941 12,941 17,440 ____________ 256-571600 Donation-Expense 552 0 0 0 0 0 ____________ 256-571800 Equipment under $5,000 118,568 107,646 121,782 39,322 108,663 104,221 ____________ 256-571800.Operating Equipment CVE 810 460 4,900 32 3,000 5,000 ____________ TOTAL Operating Equipment 292,746 269,074 408,115 220,532 381,268 426,641 Capital Outlay 256-581200 Vehicles & Access. Over $5,00 158,300 293,253 498,139 107,006 403,979 693,000 ____________ 256-581300 Computer & Periphe. > $5,000 0 0 12,900 2,700 11,957 5,600 ____________ 256-581800 Equipment Over $5,000 86,151 5,390 241,400 151,957 160,957 173,850 ____________ TOTAL Capital Outlay 244,451 298,643 752,439 261,662 576,893 872,450 ________________________________________________________________________________________________________________________________________ TOTAL POLICE 9,955,402 10,233,034 11,754,146 8,586,608 11,556,943 13,269,814 XXXXXXX 68 of 27568 of 275 DEPARTMENT: 257 FIRE RESCUE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION Schertz Fire Rescue is a full service fully paid life safety department that responds to all Fire, EMS, Technical Rescue, Hazardous Materials, any additional emergency service calls in the City of Schertz. In addition, these services are also provided to our Automatic and Mutual Aid partners of Cibolo along with the contracted areas of Guadalupe and Bexar Counties. All department members are certified as structural firefighters and emergency medical technicians through the Texas Commission on Fire Protection and the Texas Department of State Health Services, respectively. Schertz firefighters are highly trained with many holding advanced firefighter, medical, and multi-discipline specialized certifications. Schertz Fire Rescue has an active public education/fire prevention program that conducts building construction plans review, code enforcement, and fire inspections within the city. Fire and arson investigation services are maintained within the department as well as support any needs in Guadalupe County. GOALS AND OBJECTIVES • Perform comprehensive and excellent customer service • Deliver comprehensive safety services of the highest quality. o Respond to 90% of City within 5 minutes from time of dispatch. o Pre-fire plan all commercial occupancies in the city once per year, and extra hazard occupancies twice per year. • Support and maintain a safe, healthy, well trained, and high performing work force. o Improve training opportunities and encourage involvement in specialized operations. o Build upon area-wide technical rescue, hazardous materials, and wildland strike teams. o Build and promote wellness and fitness initiatives • Provide high quality medical first responder service as part of an integrated emergency medical service. o Encourage advanced medical training and certifications. o Support emergency medical operations through interdepartmental cooperation. 69 of 275 FIRE RESCUE • Become the community resource for life safety knowledge and information regarding Schertz Fire Rescue. o Semi-Annual inspects all schools and nursing homes. o Encourage public speaking for all firefighters. o Maintain safe construction and occupancy within the city through code enforcement. • Attract and maintain a qualified and diverse workforce. o Encourage diverse applicants through career fairs and public education. o Continue to apply for staffing grants through Department of Homeland Security. • Keep up with growth needs: Facilities, Apparatus, Equipment, Personnel ORGANIZATIONAL CHART FIRE RESCUE 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Fire Chief 1 1 1 1 City Manager Fire Rescue 70 of 275 FIRE RESCUE Assistant Chief 1 1 1 1 Emergency Management Coordinator 1 1 1 1 Division Chief of Prevention (Fire Marshal) 1 1 1 1 Deputy Fire Marshal 1 1 1 1 Inspector 0 0 1 1 Division Chief of Training 0 0 1 1 Battalion Chief 4 4 3 3 Lieutenant 9 9 9 12 Fire Apparatus Operator 9 9 9 12 Firefighter 18 18 21 18 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 46 46 50 53 PERFORMANCE INDICATORS Input 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Number of Commercial Occupancies 1030 1050 1065 1100 Total staffing 46 46 50 54 Suppression staffing 39 39 42 45 Prevention staffing 2 2 3 3 Support staffing (command/training/admin) 5 5 5 5 Number of fire stations 3 3 3 3 Number of full-time engine companies 3 3 3 3 Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Number of incidents 4516 4516 4848 5187 71 of 275 FIRE RESCUE Unit Responses (# calls for all units responding to all emergencies) 5700 5700 6178 6720 Buildings preplan contacts Community Contact (citizen contact) 10000 10000 10656 11500 Fire Inspections Conducted 450 450 350 700 Plan Reviews Completed 260 260 340 400 Training Hours Provided 6144 6144 5320 6750 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Average Drive Time (Minutes) 5.70 5.70 5.70 5.65 % Drive Time < 5 Minutes 30% 30% 31% 31% % of Buildings Preplanned 100% 100% 100% 100% % Prevention Contacts 29% 29% 29% 29% Inspections per Inspector 262/233 262/233 100/250 150/300 Training Hours/Employee 205 205 220 235 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $5,703,001 $6,338,804 $6,164,965 $7,203,711 Supplies 11,647 21,950 21,312 24,412 Utility Services 86,881 121,405 116,500 132,240 Operations Support 375 2,352 4,436 4,436 Staff Support 174,585 161,975 221,490 245,174 City Assistance 21,575 9,198 40,227 30,000 Professional Services 73,052 43,634 70,000 70,000 Maintenance Services 53,861 56,863 82,950 119,743 Other Costs 6,895 66,977 50,000 10,000 Rental/Leasing 0 38,745 28,055 26,720 Operating Equipment 341,500 75,261 121,222 109,080 Capital Outlay 86,409 92,247 487,445 409,500 Total $6,559,780 $7,029,410 $7,408,602 $8,385,016 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 13.2% from the FY 2022-23 year-end estimate. This increase comes from adding 3 new captain positions, promoting 3 Firefighters to Fire Apparatus Operators (FAO) and from anticipated wage adjustments. 72 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 34 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ FIRE RESCUE =========== Personnel Services 257-511110 Regular 3,739,439 4,018,193 3,996,365 3,115,113 3,750,563 4,558,806 ____________ 257-511120 Overtime 341,523 526,827 420,793 524,390 575,000 448,925 ____________ 257-511210 Longevity 74,217 79,490 79,121 64,288 67,725 71,631 ____________ 257-511220 Clothing Allowance 13,356 13,968 14,340 10,998 13,902 13,443 ____________ 257-511230 Certification Allowance 19,705 20,595 59,298 20,100 23,525 55,439 ____________ 257-511310 FICA - Employer 308,626 337,665 347,780 268,759 338,950 391,955 ____________ 257-511350 TMRS-Employer 678,380 759,114 745,114 571,742 709,579 856,025 ____________ 257-511410 Health-Employer 496,330 549,182 651,601 450,338 629,229 706,575 ____________ 257-511500 Workers' Compensation 31,424 33,769 95,695 63,367 56,492 100,912 ____________ TOTAL Personnel Services 5,703,001 6,338,804 6,410,107 5,089,095 6,164,965 7,203,711 Supplies 257-521000 Operating Supplies 6,943 9,121 6,860 4,223 6,500 7,000 ____________ 257-521100 Office Supplies 1,739 1,948 3,332 2,419 3,332 4,000 ____________ 257-521200 Medical/Chem Supplies 2,447 9,484 10,736 1,161 9,500 10,736 ____________ 257-521300 Motor Veh. Supplies 349 276 980 920 980 1,500 ____________ 257-521600 Equip Maint Supplies 168 1,121 1,176 281 1,000 1,176 ____________ TOTAL Supplies 11,647 21,950 23,084 9,003 21,312 24,412 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services 257-533100 Gas Utility Service 5,553 5,243 6,860 3,228 4,000 6,860 ____________ 257-533200 Electric Utility Service 24,659 29,946 24,500 19,352 24,500 28,000 ____________ 257-533320 Telephone/Air Cards 2,778 494 5,880 1,012 5,500 5,880 ____________ 257-533330 Telephone/Internet 556 5,486 0 3,543 5,000 0 ____________ 257-533410 Water Utility Service 8,943 9,408 9,800 8,539 12,500 11,500 ____________ 257-533500 Vehicle Fuel 44,393 70,828 98,000 47,535 65,000 80,000 ____________ TOTAL Utility Services 86,881 121,405 145,040 83,209 116,500 132,240 Operations Support 257-534200 Printing & Binding 375 2,352 4,436 131 4,436 4,436 ____________ TOTAL Operations Support 375 2,352 4,436 131 4,436 4,436 Staff Support 257-535100 Uniforms 88,976 72,326 127,913 65,919 127,000 125,000 ____________ 257-535210 Employee Recognition-Morale 4,035 5,658 4,606 4,600 6,000 7,500 ____________ 257-535300 Memberships 1,750 1,396 3,724 1,931 2,750 3,724 ____________ 257-535400 Publications 1,969 2,966 2,450 54 2,400 2,450 ____________ 257-535500 Training/Travel 66,845 72,761 73,500 44,261 72,000 91,500 ____________ 257-535510 Meeting Expenses 3,475 2,854 2,940 2,935 3,500 5,000 ____________ 257-535600 Professional Certification 7,535 4,013 7,840 6,972 7,840 10,000 ____________ TOTAL Staff Support 174,585 161,975 222,973 126,672 221,490 245,174 XXXXXXX 73 of 27573 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 35 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 257-537800 Community Outreach 21,575 9,198 40,227 22,979 40,227 30,000 ____________ TOTAL City Assistance 21,575 9,198 40,227 22,979 40,227 30,000 Professional Services 257-541300 Other Professional Services 73,052 43,634 72,328 27,954 70,000 70,000 ____________ TOTAL Professional Services 73,052 43,634 72,328 27,954 70,000 70,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 257-551400 Minor & Other Equip Maint ( 457) 0 1,470 214 1,250 750 ____________ 257-551800 Other maintenance agreement 27,234 43,472 39,200 27,587 39,200 75,795 ____________ 257-551810 Maintenance Agr. - Radios 12,320 13,020 18,698 10,180 18,000 18,698 ____________ 257-551900 Construction 14,764 371 24,500 0 24,500 24,500 ____________ TOTAL Maintenance Services 53,861 56,863 83,868 37,981 82,950 119,743 Other Costs 257-554200 Deployment-Reimb-TIFMAS 6,895 66,977 9,800 48,439 50,000 10,000 ____________ TOTAL Other Costs 6,895 66,977 9,800 48,439 50,000 10,000 Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing 257-561200 Lease/Purchase Payments 0 38,745 26,460 28,055 28,055 26,720 ____________ TOTAL Rental/Leasing 0 38,745 26,460 28,055 28,055 26,720 Operating Equipment 257-571000 Furniture & Fixtures 15,861 6,903 7,840 167 7,840 15,000 ____________ 257-571200 Vehicles & Access. LESS $5,00 76,281 10,645 16,990 7,548 16,500 9,800 ____________ 257-571300 Computer & Periphe. < $5000 15,961 4,059 10,182 609 10,182 7,840 ____________ 257-571310 Computer Software 11,894 4,420 7,840 1,836 3,000 7,840 ____________ 257-571400 Communication Equip LESS $500 158,950 8,561 9,800 3,678 9,800 9,800 ____________ 257-571600 Police/Fire/Medical Equipment 49,371 28,855 69,480 9,009 69,000 53,900 ____________ 257-571800 Equipment under $5,000 13,182 11,818 4,900 3,066 4,900 4,900 ____________ TOTAL Operating Equipment 341,500 75,261 127,032 25,914 121,222 109,080 Capital Outlay 257-581200 Vehicles & Access. Over $5,00 35,924 94,384 293,045 0 293,045 324,500 ____________ 257-581400 Communication Equip Over $500 163 0 95,904 5,065 95,900 55,000 ____________ 257-581600 Donation-Expense 457 ( 2,137) 1,000 0 0 0 ____________ 257-581800 Equipment Over $5,000 49,865 0 98,500 9,690 98,500 30,000 ____________ TOTAL Capital Outlay 86,409 92,247 488,449 14,755 487,445 409,500 ________________________________________________________________________________________________________________________________________ TOTAL FIRE RESCUE 6,559,780 7,029,410 7,653,804 5,514,188 7,408,602 8,385,016 XXXXXXX 74 of 27574 of 275 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 258 BUILDING INSPECTIONS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Building Inspections Division assists customers seeking permits and inspections for various residential and commercial construction projects. The Division is responsible for maintaining health, safety, and welfare through professional review of building plans, permits and performing inspections to ensure consistency of the City’s adopted building codes and ordinances. Staff works closely with citizens, contractors, builders, developers, and other City Departments to assist in creating an attractive and safe community. GOALS AND OBJECTIVES • Strive to provide superior customer service through courteous and professional relationships with the community. • Continue to train counter staff to interpret building code regulations with the goal to successfully guide customers through the permit and inspection process. • Promote and educate contractors and citizens on the CityView software which has streamlined the process and provides transparency on construction projects. • Continue to make website improvements to help educate the public on the permitting process, inspection process and online payment process. • Continue to provide a high level of professional services to the varied stakeholders served, including builders, developers, landowners, neighborhood groups, business owners, appointed officials and Council members, and citizens of the community. • Promote continuous staff development and cross training to improve efficiency and customer service by increasing the technical knowl edge of staff. • Raise awareness of Building Safety Month through education and activities. 75 of 275 INSPECTIONS • Implement CityView Virtual Inspections which will improve the timeliness of some inspections and provide for better records. ACCOMPLISHMENTS • Successfully implemented CityView a new permitting/planning/Code Enforcement software which has improved the service to customers, transparency, and efficiency on all development projects. • Focus on training opportunities for staff. Staff attended various continuing education classes virtually related to building code regulations, the Master Exam Prep Class for Plumbing, Coaching and Teambuilding Skills for Managers and Supervisors, ADA Accessibility Training, various webinars for inspector training, and training. • Updated the website with the implementation of the CityView software related to permits, inspections, code complaints, and items related to construction projects. • Promoted the yearly program to raise awareness for Building Safety Month which included safety tips on the city social media site and an article in the Schertz Magazine as well as meet and greets at Lowe’s. • Implemented the new CityView customer portal which is a one stop shop for contractor and citizen communications for submitting permits, make payments, request online inspections. • Continued to provide flexibility in meeting types by offering in -person or virtual meetings through Microsoft Teams to continue daily business with contractors and developers. • Increased the use of the Residential Video Inspection Program which allows residents, contractors, and the city inspectors the ability to conduct virtual inspections on certain building projects. ORGANIZATIONAL CHART 76 of 275 INSPECTIONS INSPECTIONS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Dir. of Planning & Comm. Dev. 1 1 1 1 Administrative Assistant 1 1 1 1 Chief Building Official 1 1 1 1 Plans Examiner 1 1 2 2 Building Inspector 5 5 5 5 Permit Technician 2 2 3 3 Development Specialists 1 1 1 1 TOTAL POSITIONS 12 12 14 14 City Manager Duputy City Manager Planning & Community Development Planning & Zoning Inspections Neighborhood Services 77 of 275 INSPECTIONS PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget New Residential Construction 286 186 150 150 New Commercial Construction 15 23 16 16 Reroof Permits 302 533 400 400 Accessory/Temporary Building Permits 39 38 100 100 Deck/Patio Permits 105 96 190 190 Sign Permits 96 50 50 50 Other Permits 1,701 1,202 3,090 3,090 Mechanical Permits 688 566 500 500 Electric Permits 700 378 225 225 Plumbing Permits 1,122 437 750 750 Total Permit/License/Fee Revenue $1,960,572 $1,943,766 $2,571,494 $2,571,494 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Standard Inspections (i.e. framing) and Re- Inspections 12,538 10,809 13,302 12,000 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $884,169 $923,679 $1,012,201 $1,237,876 Supplies 2,548 2,116 3,228 4,560 Utility Services 5,659 6,385 6,000 7,200 Operations Support 176 31 833 850 Staff Support 20,210 20,765 45,497 49,025 Professional Services 32,988 57,900 58,000 70,000 Operating Equipment 1,202 571 10,005 900 Capital Outlay 27,381 0 43,750 0 Total $974,333 $1,011,446 $1,179,514 $1,370,411 78 of 275 INSPECTIONS PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 16.2% from the FY 2022-23 year-end estimate with the anticipated wage adjustments. 79 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 36 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ INSPECTIONS =========== Personnel Services 258-511110 Regular 609,349 629,928 735,923 562,207 691,390 847,516 ____________ 258-511120 Overtime 6,418 12,111 12,179 8,001 12,179 13,312 ____________ 258-511210 Longevity 11,506 11,692 11,710 11,888 11,888 13,075 ____________ 258-511230 Certification Allowance 1,781 2,700 2,116 2,685 2,210 2,738 ____________ 258-511310 FICA - Employer 46,519 48,098 58,249 43,155 54,902 67,021 ____________ 258-511350 TMRS-Employer 101,286 105,600 124,798 91,154 114,934 146,372 ____________ 258-511410 Health-Employer 105,488 111,534 144,722 89,454 121,327 145,728 ____________ 258-511500 Workers' Compensation 1,822 2,015 2,053 3,770 3,371 2,114 ____________ TOTAL Personnel Services 884,169 923,679 1,091,750 812,314 1,012,201 1,237,876 Supplies 258-521000 Operating Supplies 569 813 1,274 874 1,274 1,000 ____________ 258-521100 Office Supplies 1,034 820 582 343 582 2,400 ____________ 258-521300 Motor Vehicle Supplies 322 241 882 99 882 660 ____________ 258-521600 Equip Maint Supplies 623 242 490 475 490 500 ____________ TOTAL Supplies 2,548 2,116 3,228 1,791 3,228 4,560 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services 258-533500 Vehicle Fuel 5,659 6,385 8,232 5,830 6,000 7,200 ____________ TOTAL Utility Services 5,659 6,385 8,232 5,830 6,000 7,200 Operations Support 258-534200 Printing & Binding 176 31 833 217 833 850 ____________ TOTAL Operations Support 176 31 833 217 833 850 Staff Support 258-535100 Uniforms 5,279 4,675 8,722 3,142 8,722 11,000 ____________ 258-535300 Memberships 285 280 750 50 750 725 ____________ 258-535400 Publications 2,225 2,128 2,352 599 2,352 2,400 ____________ 258-535500 Training/Travel Staff 7,965 9,718 26,935 10,662 26,935 33,000 ____________ 258-535510 Meeting Expenses 799 1,868 1,862 859 1,862 1,900 ____________ 258-535600 Professional Certification 3,657 2,096 4,876 1,598 4,876 0 ____________ TOTAL Staff Support 20,210 20,764 45,497 16,910 45,497 49,025 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ XXXXXXX 80 of 27580 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 37 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 258-541300 Other Consl/Prof Services 32,988 57,900 68,600 4,950 58,000 70,000 ____________ TOTAL Professional Services 32,988 57,900 68,600 4,950 58,000 70,000 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 258-571000 Furniture & Fixtures 1,202 571 6,407 7,005 7,005 900 ____________ 258-571300 Computer & Periphe. < $5,000 0 0 3,000 300 3,000 0 ____________ TOTAL Operating Equipment 1,202 571 9,407 7,305 10,005 900 Capital Outlay 258-581200 Vehicles & Access. Over $5,00 27,381 0 43,750 0 43,750 0 ____________ TOTAL Capital Outlay 27,381 0 43,750 0 43,750 0 ________________________________________________________________________________________________________________________________________ TOTAL INSPECTIONS 974,332 1,011,446 1,271,297 849,316 1,179,514 1,370,411 XXXXXXX 81 of 27581 of 275 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT DIVISION: 259 Neighborhood Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Neighborhood Services Division works with the community to engage, educate, protect and promote the health, safety and keep Schertz a beautiful place to live. The Division is committed to providing outstanding service in order to help revitalize and enhance the community by performing inspections and providing services to create a sense of community and by promoting regular maintenance on residential and commercial properties. The Neighborhood Services Division – Environmental Health focuses on inspection services to promote public health and uses health safety best practices to ensure compliance with state and local health codes to include, but not limited to, food establishments, all public and semi-public aquatic facilities, and responds to complaints and concerns. GOALS AND OBJECTIVES • Build a sense of community by closing gaps between needs and resources. • Help increase a feeling of safety through proactive property maintenance inspections. • Fostering collaborative partnerships between neighbors through our Good Neighbor Program and practices. • Encourage and improve property maintenance in residential and commercial areas through proactive engagement. • Build additional service programs to support the community. • Work hand-in-hand with community stakeholders to increase and maintain a high quality of life by increasing our property maintenance program. • Provide and seek interdepartmental assistance to support the community needs working alongside Planning, Building Inspections, Public Works, Parks, Police and Library. • Seek grants to support community programs. 82 of 275 NEIGHBORHOOD SERVICES • Continue to work on promoting division programs through social media, community events and attending HOA meetings. ACCOMPLISHMENTS • Successfully worked with the Love Where You Live volunteers to help over 160 residents to remediate code violations. • Worked with Public Affairs to brand the Division and post programs on social media including reels and testimonial videos. • Attended public events such as Healthy Home event and Moving on Main to help build relationships with the community. • Connected residents with community resources for a major home repair. • Increased division presence in the community earning trust and improving our accessibility to support residents in property maintenance projects. • Created a community tool shed with the assistance of SACADA grant which added to the tool shed inventory. • Coordinated the Cibolo Creek Clean up event with other jurisdictions on removing over 20 tons of trash and debris from the watershed within our community. • Created the Graffiti Abatement Program (GAP) to address the increase of graffiti in our city. • Continue to collaborate with city departments on events to ensure the health and safety of food vendors and promote the Neighborhood Services Department. ORGANIZATIONAL CHART 83 of 275 NEIGHBORHOOD SERVICES NEIGHBORHOOD SERVICES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Neighborhood Services Manager 1 1 1 1 Neighborhood Services Specialists 0 0 1 1 Code Enforcement Officer 3 3 3 3 Sanitarian 1 1 1 1 TOTAL POSITIONS 5 5 6 6 City Manager Deputy City Manager Planning & Community Development Planning & Zoning Inspections Neighborhood Services 84 of 275 NEIGHBORHOOD SERVICES PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Code Enforcement Cases NA 3,002 3,400 3,800 Other Permit (food/foster/pool) NA 215 215 230 Health Inspections NA 265 280 290 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel NA $326,231 $371,966 $444,238 Supplies NA 4,568 9,289 9,950 Utility Services NA 4,853 6,000 6,500 Operations Support NA 31 1,500 1,700 Staff Support NA 14,051 29,061 33,100 Professional Services NA 0 1,225 2,450 Maintenance Services NA 9,025 24,700 30,000 Operating Equipment NA 1,159 6,456 450 Capital Outlay NA 0 76,000 0 Total NA $359,918 $526,197 $528,388 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 0.4% from the FY 2022-23 year-end estimate. Fewer capital purchases almost offset the anticipated wage adjustments. 85 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 38 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NEIGHBORHOOD SERVICES ===================== Personnel Services 259-511110 Regular 0 229,018 249,371 219,716 258,228 305,443 ____________ 259-511120 Overtime 0 2,535 6,910 4,399 6,910 7,778 ____________ 259-511210 Longevity 0 1,480 1,886 2,145 2,145 1,896 ____________ 259-511220 Clothing Allowance 0 1,469 0 0 0 0 ____________ 259-511230 Certification Allowance 0 2,025 1,445 1,775 1,950 1,445 ____________ 259-511310 FICA - Employer 0 17,387 20,280 16,807 20,596 24,173 ____________ 259-511350 TMRS-Employer 0 41,502 43,450 34,888 43,118 52,794 ____________ 259-511410 Health-Employer 0 29,506 43,891 28,626 36,827 49,677 ____________ 259-511500 Worker' Compensation 0 1,310 970 2,192 2,192 1,032 ____________ TOTAL Personnel Services 0 326,231 368,203 310,546 371,966 444,238 Supplies 259-521000 Operating Supplies 0 1,027 873 589 1,023 1,300 ____________ 259-521040 Operating Supplies-Creek Clea 0 0 5,375 4,746 5,375 5,500 ____________ 259-521100 Office Supplies 0 976 930 152 980 1,200 ____________ 259-521300 Motor Vehicle Supplies 0 447 1,176 57 1,176 850 ____________ 259-521600 Equip Maint Supplies 0 2,118 735 385 735 1,100 ____________ TOTAL Supplies 0 4,568 9,089 5,929 9,289 9,950 Utility Services 259-533500 Vehicle Fuel 0 4,853 8,624 3,801 6,000 6,500 ____________ TOTAL Utility Services 0 4,853 8,624 3,801 6,000 6,500 Operations Support 259-534200 Printing & Binding 0 31 3,351 93 1,500 1,700 ____________ TOTAL Operations Support 0 31 3,351 93 1,500 1,700 Staff Support 259-535100 Uniforms 0 5,053 6,076 3,310 6,076 7,300 ____________ 259-535300 Memberships 0 275 441 400 441 1,100 ____________ 259-535400 Publications 0 0 980 248 980 1,200 ____________ 259-535500 Training/Travel 0 6,818 16,319 10,008 18,719 22,500 ____________ 259-535510 Meeting Expenses 0 947 980 421 980 1,000 ____________ 259-535600 Professional Certification 0 958 1,865 553 1,865 0 ____________ TOTAL Staff Support 0 14,051 26,661 14,940 29,061 33,100 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ XXXXXXX 86 of 27586 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 39 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 259-541300 Other Consl/Prof Services 0 0 2,450 0 1,225 2,450 ____________ TOTAL Professional Services 0 0 2,450 0 1,225 2,450 Maintenance Services 259-551700 Abatement/Lot Cleaning 0 9,025 14,700 2,214 14,700 15,000 ____________ 259-551750 Abatement-Graffiti 0 0 10,000 7,367 10,000 15,000 ____________ TOTAL Maintenance Services 0 9,025 24,700 9,581 24,700 30,000 Operating Equipment 259-571000 Furniture & Fixtures < $5,000 0 285 2,869 2,922 2,922 450 ____________ 259-571300 Computer & Periphe. < $5,000 0 0 3,550 3,534 3,534 0 ____________ 259-571800 Equipment Less $5,000 0 874 0 0 0 0 ____________ TOTAL Operating Equipment 0 1,159 6,419 6,456 6,456 450 Capital Outlay 259-581200 Vehicles & Access. Over $5,00 0 0 76,000 0 76,000 0 ____________ TOTAL Capital Outlay 0 0 76,000 0 76,000 0 ________________________________________________________________________________________________________________________________________ TOTAL NEIGHBORHOOD SERVICES 0 359,918 525,496 351,347 526,197 528,388 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC SAFETY 17,489,515 18,633,808 21,204,743 15,301,459 20,671,256 23,553,629 XXXXXXX 87 of 27587 of 275 DEPARTMENT: PUBLIC WORKS DIVISION: 359 STREETS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Street Division provides high quality essential services in design, construction, inspection, and renovation of streets to provide safe and sustainable transportation infrastructure. The Streets division’s service-oriented focus is to offer innovative customer service while being fiscally sustainable, the division evaluates affordable and efficient options for providing street maintenance service, including support for community service opportunities. GOALS AND OBJECTIVES • Apply preventative maintenance strategies to extend the life of City streets and reduce unscheduled maintenance. • Plan, design, construct, inspect, operate, and maintain traffic functions including traffic control devices, crosswalk signals, street resurfacing and rehabilitation, streetlights, street signs, street sweeping and street pavement markings. • Emphasize safety to reduce preventable accidents. • Provide proactive services such as traffic counts and speed information on specific streets as requested to improve community traffic conditions and safety. • Develop and execute a systems management approach to street maintenance plans, pothole patching, crack sealing, and sidewalk repair/construction. 88 of 275 PUBLIC WORKS-STREETS ORGANIZATIONAL CHART STREETS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director 1 1 1 1 Assistant Director 1 1 1 0 Streets/Drainage Manager 1 1 1 1 Street Superintendent 1 1 1 1 Street Supervisor 1 1 1 1 Street Worker II 5 5 5 5 Street Worker I 7 7 7 7 Traffic Signal & Sign Technician 2 2 2 2 TOTAL POSITIONS 17 17 17 16 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Street Sweeping hours 2173 1624 1900 1900 Number of signs produced 1207 1100 1100 1250 Quantity of asphalt purchased (tons) 482 1565 500 1600 Special projects (Hours) 1433 692 700 750 City Manager Deputy City Manager Public Works Streets Water & Sewer Drainage 89 of 275 PUBLIC WORKS-STREETS Street centerline miles 165 172 180 185 Efficiency 2020-21 Actual 2020-21 Actual 2021-22 Estimate 2023-24 Budget Annual cost to operate street sweepers (operators and fuel) 120,500 120,500 125,000 135,000 Cost per ton of asphalt 45 45 65 75 Approved daily budget expenditures for operation 5,583 5,583 8,165 9,630 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Hours spent on roadway maintenance 3788 4757 2400 5000 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $815,232 $815,232 $1,012,792 $1,107,287 Supplies 100,222 100,222 157,950 178,850 City Support 133 133 6,000 5,880 Utility Services 188,189 188,189 195,000 196,000 Staff Support 18,944 18,944 22,200 22,050 Professional Services 12,495 12,495 16,000 30,380 Maintenance Services 213,778 213,778 485,500 725,790 Rental/Leasing 2,612 2,612 5,000 4,900 Operating Equipment 30,581 30,581 6,000 6,370 Capital Outlay 31,623 31,623 160,975 310,000 Total $1,413,809 $1,413,809 $2,067,417 $2,587,507 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 25.2% from the FY 2022-23 year-end estimate. Personnel increases with anticipated wage adjustments while staff has engaged contractors to resurface streets for the nex t year. Also being purchased is a asphalt lay down machine and a new truck. 90 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 40 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ STREETS ======= Personnel Services 359-511110 Regular 513,176 619,433 712,687 505,044 615,450 757,045 ____________ 359-511120 Overtime 15,870 16,292 18,192 13,694 18,192 18,717 ____________ 359-511210 Longevity 12,628 18,070 18,628 19,979 18,341 14,068 ____________ 359-511230 Certification Allowance 1,985 3,116 2,873 2,416 2,835 1,724 ____________ 359-511310 FICA - Employer 40,486 48,988 56,290 40,770 50,094 59,273 ____________ 359-511350 TMRS-Employer 90,140 107,865 123,059 83,625 104,869 132,016 ____________ 359-511410 Health-Employer 119,622 130,197 152,310 101,643 137,108 167,787 ____________ 359-511500 Workers' Compensation 21,325 23,541 23,248 44,047 39,381 22,596 ____________ TOTAL Personnel Services 815,232 967,503 1,107,287 811,218 986,270 1,173,226 Supplies 359-521000 Operating Supplies 3,791 3,650 3,675 1,673 3,675 3,900 ____________ 359-521050 Operating Supplies-Sign 27,714 47,361 58,800 22,665 58,800 85,000 ____________ 359-521052 Operating Supplies-Dept Sign 0 4,991 9,800 1,310 9,800 10,780 ____________ 359-521055 Operating Supplies-StreetMain 65,470 66,131 88,200 62,478 88,200 105,750 ____________ 359-521100 Office Supplies 179 818 3,675 1,843 3,675 3,675 ____________ 359-521200 Medical/Chem Supplies 1,980 1,725 4,900 2,964 4,900 6,900 ____________ 359-521300 Motor Veh. Supplies 1,087 2,557 9,800 4,689 9,800 10,000 ____________ TOTAL Supplies 100,222 127,233 178,850 97,621 178,850 226,005 City Support Services 359-532800 EMPLOYEE APPRECIATION EVENTS 133 3,772 5,880 2,305 5,880 6,500 ____________ TOTAL City Support Services 133 3,772 5,880 2,305 5,880 6,500 Utility Services 359-533200 Electric Utility Service 149,738 174,545 137,200 126,263 175,000 192,500 ____________ 359-533410 Water Utility Service 144 0 0 0 0 0 ____________ 359-533500 Vehicle Fuel 38,307 56,267 58,800 34,637 58,800 60,000 ____________ TOTAL Utility Services 188,189 230,811 196,000 160,900 233,800 252,500 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 359-535100 Uniforms 12,447 12,841 14,210 7,349 14,210 11,400 ____________ 359-535500 Training/Travel 5,279 10,736 7,840 5,550 7,840 10,500 ____________ 359-535510 Meeting Expenses 1,141 414 0 0 0 500 ____________ 359-535600 Professional Certification 77 0 0 0 0 0 ____________ TOTAL Staff Support 18,944 23,991 22,050 12,898 22,050 22,400 XXXXXXX 91 of 27591 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 41 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 359-541310 Contractual Services 12,495 49,232 30,380 2,535 30,380 30,380 ____________ TOTAL Professional Services 12,495 49,232 30,380 2,535 30,380 30,380 Maintenance Services 359-551400 Minor & Other Equip Maint 316 0 490 47 490 1,250 ____________ 359-551600 Outsourced Street Maintenance 213,462 238,256 642,000 502 642,000 650,000 ____________ 359-551650 Sidewalk Maintenance 0 85,928 83,300 19,680 83,300 90,000 ____________ TOTAL Maintenance Services 213,778 324,184 725,790 20,229 725,790 741,250 Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing 359-561100 Rental-Equipment 2,612 4,285 4,900 848 4,900 6,000 ____________ TOTAL Rental/Leasing 2,612 4,285 4,900 848 4,900 6,000 Operating Equipment 359-571000 Furniture & Fixtures 236 112 1,470 0 1,470 2,000 ____________ 359-571200 Vehicles & Access under $5,00 1,190 0 0 0 0 0 ____________ 359-571750 Street Crossing Minor Imprvmn 22,517 28,337 0 12,415 12,415 0 ____________ 359-571800 Equipment under $5,000 6,638 7,098 4,900 1,611 4,900 4,900 ____________ TOTAL Operating Equipment 30,581 35,547 6,370 14,026 18,785 6,900 Capital Outlay 359-581200 Vehicles & Access. Over $5,00 31,623 0 51,250 0 75,000 0 ____________ 359-581800 Equipment Over $5,000 0 160,045 258,750 275,245 280,000 255,000 ____________ TOTAL Capital Outlay 31,623 160,045 310,000 275,245 355,000 255,000 ________________________________________________________________________________________________________________________________________ TOTAL STREETS 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC ENVIRONMENT 1,413,809 1,926,603 2,587,507 1,397,826 2,561,705 2,720,161 XXXXXXX 92 of 27592 of 275 DEPARTMENT: 460 PARKS, RECREATION AND COMMUNITY SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Parks, Recreation, and Community Services department oversees the maintenance and management of approximately 438 acres of park land , to include the maintenance of municipal facilities, creek ways, swimming pools, park irrigation systems, trails, restrooms, pavilions, open space, playground equipment, benches, picnic tables, lighting, mowing contracts oversight, campus formal bed maintenance contracts, and oversight of athletic field maintenance by sports associations (Buffalo Valley Youth Association and Schertz Youth Soccer Alliance). It conducts community-wide tree planting and beautification programs. Acquires, designs, constructs, and renovates existing and additional park land and facilities. It provides citizen input and communication venues utilizing the Parks and Recreation Advisory Board, community surveys, and community meetings. It plans and implements over 50 special events, recreation programs, and parades. The Director of Parks, Recreation, and Community Services oversees the budgets for Parks, Swimming Pools, Tree Mitigation, Parkland Dedication, and the Special Events Fund. In addition, the Director oversees and manages t he contracts with the YMCA of Greater San Antonio for the staffing and programming of the Recreation Center, the Schertz Area Senior Center, the Schertz Aquatics Center, and the outdoor pool at Pickrell Park. GOALS AND OBJECTIVES • Continue to develop a system of parks, open space, recreational facilities, and leisure services that will meet the needs of an expanding community. • Implement the on-going Parks and Open Space Master Plan recommendations and priorities to keep pace with the needs of an expanding community. • Continue the development of trails and greenbelts to improve connectivity among parks, neighborhoods, churches, schools, public facilities , and municipal buildings. • Provide recreational and leisure opportunities to City of Schertz residents of all ages through the provision of high-quality parks and recreational facilities, swimming pools, and senior center. 93 of 275 PARKS, RECREATION AND COMMUNITY SERVICES • Continue to expand our internal, recreation services program through our Music & Movies in the Park series, restructuring of our established special events, and introduction of more adult-oriented sports opportunities. • Continue to expand our nature park educational opportunities through more organized, structured site tours and programming accomplished through partnerships with the Friends of Crescent Bend Nature Park, members of the local birding community, and the local school district (SCUCISD). ORGANIZATIONAL CHART PARKS, RECREATION & COMMUNITY SERVICES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director of Parks, Recreation & Community Services 1 1 1 1 Administrative Assistant 1 1 1 1 Recreation Coordinator 0 0 1 1 Parks Manager 1 1 1 1 Park Maintenance Crew Supervisor 1 1 1 1 Park Maintenance Technician I 5 5 8 8 Park Worker I, Part Time 1 1 1 1 Seasonal Park Workers 1 1 1 1 Recreation Manager 1 1 1 1 Recreation Specialist 1 1 1 1 TOTAL POSITIONS 13 13 17 17 City Manager Assistant City Manager Development Parks, Recreation, and Community Services Pools Event Facilities 94 of 275 PARKS, RECREATION AND COMMUNITY SERVICES PERFORMANCE INDICATORS Workload/Outputs 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Total Acres of Park Land Managed 425.31 425.31 438.97 438.97 Total Acres of City Campuses Managed 36.03 36.03 36.03 36.03 Total Acres of Land Managed Per FTE 76.89 76.89 79.17 79.17 Total Miles of Trails Managed 25 25 25 25.6 Special Events, Programs & Parades 50 49 81 100 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Acres of Contractual Mowing 119.40 123.09 123.09 123.09 Acres of Athletic Association Maintenance 70.02 70.02 70.02 70.02 Hours of Volunteer Service 800 500 543 500 Hours of Athletic Association Service 1,200 1,200 1,200 1,200 Effectiveness 2020-21 Actual 2021-22 actual 2022-23 Estimate 2023-24 Budget Cost Benefit for Athletic Association Field Maintenance $550,000 $550,000 $550,000 $550,000 Cost Benefit for Volunteer Hours $12,000 $12,000 $12,000 $12,000 Special Event Attendance 15,000 23,000 25,847 26,000 Program Participants 370 370 859 1,000 League Participants 320 320 461 500 Youth Sports Registrations (BVYA & SYSA) 3,800 3,800 3,800 3,800 Budget 2020-21 Actual 2020-21 Actual 2021-22 Estimate 2022-23 Budget Personnel $669,997 $729,138 $986,615 $1,112,260 Supplies 122,154 98,309 122,268 94,680 City Support Services 153,879 167,763 194,664 194,300 Utility Services 260,988 246,900 250,880 276,000 Operations Support 1,049 1,044 980 1,000 95 of 275 PARKS, RECREATION AND COMMUNITY SERVICES Staff Support 15,958 18,938 23,638 25,819 Professional Services 146,145 149,267 214,107 194,987 Maintenance Services 76,649 12,985 13,785 17,400 Rental/Leasing 10,038 7,007 9,800 10,000 Operating Equipment 52,345 33,792 72,715 73,015 Capital Outlay 152,667 128,377 478,154 385,000 Total $1,661,869 $1,593,522 $2,367,606 $2,384,461 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 0.7% from the FY 2022-23 year-end estimate. Personnel increases from the anticipated wage adjustment is mostly offset by fewer park improvements with the completion of existing projects. 96 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 42 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PARKS ===== Personnel Services 460-511110 Regular 440,047 478,242 632,489 520,795 645,083 718,635 ____________ 460-511120 Overtime 19,562 22,929 26,866 21,200 26,000 28,495 ____________ 460-511210 Longevity 3,208 5,140 2,318 3,560 3,560 3,662 ____________ 460-511230 Certification Allowance 4,337 6,243 4,740 4,039 4,133 6,291 ____________ 460-511310 FICA - Employer 34,462 37,932 50,973 40,771 51,926 57,905 ____________ 460-511350 TMRS-Employer 74,854 83,669 106,803 83,826 108,706 123,776 ____________ 460-511410 Health-Employer 88,767 89,582 143,450 100,199 138,173 165,332 ____________ 460-511500 Workers' Compensation 4,760 5,400 8,173 10,076 9,034 8,164 ____________ TOTAL Personnel Services 669,997 729,138 975,812 784,466 986,615 1,112,260 Supplies 460-521000 Operating Supplies 34,029 33,037 32,095 29,612 41,000 34,000 ____________ 460-521100 Office Supplies 2,038 2,078 1,470 2,241 2,500 3,000 ____________ 460-521200 Medical/Chem Supplies 3,254 6,194 4,018 3,638 4,018 6,500 ____________ 460-521300 Motor Vehicle Supplies 532 1,381 490 1,061 1,380 1,500 ____________ 460-521310 Landscaping Supplies-Parks 38,610 21,887 18,130 18,311 18,130 26,180 ____________ 460-521315 Landscaping Supplies-Campus 32,273 28,328 22,050 14,855 22,050 14,000 ____________ 460-521400 Plumbing Supplies 11,208 5,007 32,700 4,845 32,700 9,000 ____________ 460-521610 Building Maintenance Supplies 211 397 490 302 490 500 ____________ TOTAL Supplies 122,154 98,309 111,443 74,865 122,268 94,680 City Support Services 460-532601 Holidazzle 54,351 34,137 34,300 35,435 35,435 36,000 ____________ 460-532604 4th of July Jubilee 47,254 42,445 34,300 33,694 45,000 45,000 ____________ 460-532619 Schertz Young Leaders 2,142 7,411 9,800 6,832 6,699 10,000 ____________ 460-532620 Sweetheart Scholarships 4,000 4,500 4,410 2,094 8,500 3,000 ____________ 460-532626 Other Events 25,370 65,872 76,578 70,490 78,000 78,000 ____________ 460-532629 MOVING ON MAIN 13,964 10,519 11,760 11,920 12,030 12,300 ____________ 460-532800 Music, Movies in the Park 6,798 2,880 9,800 5,102 9,000 10,000 ____________ TOTAL City Support Services 153,879 167,763 180,948 165,567 194,664 194,300 Utility Services 460-533200 Electric Utility Service 74,419 86,562 74,480 62,354 74,480 76,000 ____________ 460-533410 Water Utility Service 174,257 137,702 156,800 135,889 156,800 175,000 ____________ 460-533500 Vehicle Fuel 12,312 22,637 19,600 15,689 19,600 25,000 ____________ TOTAL Utility Services 260,988 246,900 250,880 213,932 250,880 276,000 Operations Support 460-534100 Advertising 927 831 980 705 980 1,000 ____________ 460-534800 Temporary Empl. Services 123 213 980 0 0 0 ____________ TOTAL Operations Support 1,049 1,044 1,960 705 980 1,000 XXXXXXX 97 of 27597 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 43 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Staff Support 460-535100 Uniforms 7,519 6,983 7,051 7,304 7,304 9,565 ____________ 460-535300 Memberships 1,864 1,913 1,593 2,023 2,023 1,632 ____________ 460-535500 Training/Travel 5,401 9,003 9,800 12,811 12,811 13,122 ____________ 460-535510 Meeting Expenses 1,175 1,039 833 1,422 1,500 1,500 ____________ TOTAL Staff Support 15,958 18,938 19,277 23,561 23,638 25,819 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 460-541300 Other Consl/Prof Services 26,913 11,606 5,880 22,694 25,000 5,880 ____________ 460-541310 Contract Services 119,233 137,661 189,107 37,683 189,107 189,107 ____________ TOTAL Professional Services 146,145 149,267 194,987 60,377 214,107 194,987 Maintenance Services 460-551100 Building Maintenance 14,443 2,366 2,450 2,330 2,450 2,500 ____________ 460-551400 Minor & Other Equip Maint 7,373 4,674 4,900 4,965 4,965 5,000 ____________ 460-551600 Street Maintenance Materials 51,183 0 0 0 0 0 ____________ 460-551618 Veteran's Memorial Maint. 3,650 3,199 3,920 2,904 3,920 7,400 ____________ 460-551710 Landscaping 0 2,746 2,450 2,071 2,450 2,500 ____________ TOTAL Maintenance Services 76,649 12,985 13,720 12,270 13,785 17,400 Rental/Leasing 460-561100 Rental-Equipment 10,038 7,007 9,800 7,236 9,800 10,000 ____________ TOTAL Rental/Leasing 10,038 7,007 9,800 7,236 9,800 10,000 Operating Equipment 460-571700 Improvements under $5,000 39,194 24,368 58,015 44,696 58,015 58,015 ____________ 460-571800 Equipment under $5,000 13,151 9,425 14,700 6,228 14,700 15,000 ____________ TOTAL Operating Equipment 52,345 33,792 72,715 50,924 72,715 73,015 Capital Outlay 460-581200 Vehicles & Access. Over $5,00 0 0 87,500 29,990 87,500 120,000 ____________ 460-581700 Improvements Over $5,000 141,028 118,347 376,115 48,071 375,115 250,000 ____________ 460-581800 Equipment Over $5,000 11,639 10,030 17,000 15,539 15,539 15,000 ____________ TOTAL Capital Outlay 152,667 128,377 480,615 93,600 478,154 385,000 ________________________________________________________________________________________________________________________________________ TOTAL PARKS 1,661,869 1,593,522 2,312,157 1,487,503 2,367,606 2,384,461 XXXXXXX 98 of 27598 of 275 DEPARTMENT: PARKS, RECREATION, AND COMMUNITY SERVICES DIVISION: 463 POOLS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The management and maintenance of two (2) outdoor pools including the maintenance of swimming facilities, pumping systems, and related aquatic programs designed to encourage safe use and professional management of these facilities. Provide contractual oversight of the management, programming, and maintenance of the Schertz Aquatics Center. Provide citizen input and communication venues utilizing the Parks and Recreation Advisory Board, surveys, and community meetings. GOALS AND OBJECTIVES • Maintain and develop aquatic programs designed to educate our citizens and to meet the needs of our expanding community. • Maintain a high quality of pool maintenance while providing excellent aquatic recreation and leisure service programs. • Incorporate management oversight of the Schertz Aquatics Center in order to expand the availability of recreational and health/well-being programming and provide year-round access to same. ORGANIZATIONAL CHART 99 of 275 POOL PERFORMANCE INDICATORS Workload/Outputs 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue per year Outdoor Pools $28,275 $25,000 $25,000 $28,500 Days open per year Outdoor Pools 72 72 72 72 Daily Admissions Pickrell Pool $21,545 $22,024 $22,024 $22,000 Total Attendance Pickrell Pool 9,736 11,651 11,651 11,000 Season Pool Pass Sales $6,730 $6,495 $6,495 $4,000 Total Attendance Schertz Aquatics Ctr 78,000 78,000 78,000 78,000 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Cost per resident for Pool Operations $14.25 $14.25 $14.25 $13.16 (Includes Schertz Aquatics Center Budget 2020-21 Actual 2021-22 Actual 2021-22 Estimate 2022-23 Budget Supplies $23,107 $27,389 $27,350 $27,000 Utility Services 22,616 24,788 24,700 25,500 Maintenance Services 490,950 537,096 542,052 542,052 Total $536,674 $589,274 $594,102 $594,552 PROGRAM JUSTIFICATION AND ANALYSIS City Manager Assistant City Manager Development Parks, Recreation, and Community Services Pools Event Facilities 100 of 275 POOL The FY 2023-24 Budget will remain at the same level with no change in operations. 101 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 44 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ SWIM POOL ========= Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Supplies 463-521000 Operating Supplies 3,806 5,491 4,410 4,198 4,410 5,000 ____________ 463-521200 Chem/Med/Lab Supplies 17,459 20,092 17,640 6,629 20,000 19,000 ____________ 463-521600 Equip Maint Supplies 1,842 1,805 2,940 649 2,940 3,000 ____________ TOTAL Supplies 23,107 27,389 24,990 11,476 27,350 27,000 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services 463-533200 Electric Utility Service 14,916 17,093 9,800 9,777 17,000 18,000 ____________ 463-533410 Water Utility Service 7,701 7,695 6,370 5,636 7,700 7,500 ____________ TOTAL Utility Services 22,616 24,788 16,170 15,413 24,700 25,500 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 463-551100 Building Maintenance ( 2) 0 0 0 0 0 ____________ 463-551400 Minor & Other Equip Maint 9,418 7,289 9,800 5,385 9,800 9,800 ____________ 463-551700 Contract Maintenance 481,534 529,807 529,864 284,983 532,252 532,252 ____________ TOTAL Maintenance Services 490,950 537,096 539,664 290,368 542,052 542,052 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL SWIM POOL 536,674 589,274 580,824 317,257 594,102 594,552 XXXXXXX 102 of 275102 of 275 DEPARTMENT: PARKS AND RECREATION DIVISION: 464 EVENT FACILITIES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Under the umbrella of Parks and Recreation, Event Facilities provides a place where guests can celebrate life events such as social or cultural activities. The Event Facilities are centrally located in Schertz for businesses and other organizations to hold meetings, training, and/or other specialized events. This department handles all aspects of event rental, and in cooperation with other department’s plans, coordinates and executes each event from start to finish (initial deposit to event feedback). GOALS AND OBJECTIVES • Promotes community involvement by attracting public events such as fundraisers, tradeshows/conventions, and performing arts events. • Promotes high quality of life for residents and other customers by providing an affordable, friendly, and safe gathering place for special events. • Promotes relationships with surrounding cities, businesses, organizations, and citizens by offering audio/video capabilities and attractive, flexible and diverse use of venue space through upgrades in technology and building improvements. ORGANIZATIONAL CHART 103 of 275 EVENT FACILITIES EVENT FACILITIES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Civic Center Manager 1 1 1 1 Civic and Community Centers Coordinator 1 1 1 1 Event Attendant 2 2 4 4 P/T Event Attendant 2 2 1 1 TOTAL POSITIONS 6 6 7 7 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Number of events booked 837 808 1020 1100 Number of events cancelled 128 137 200 150 Number of facility tours 250 300 300 300 Number of web inquiries answered 126 209 300 150 City Manager Assistant City Manager Parks & Recreation Pools Event Facilities 104 of 275 EVENT FACILITIES 2020-21 2021-22 2022-23 2023-24 Efficiency Actual Actual Estimate Budget Revenue 198.771 422,262 390.000 300,000 Comp’d Value 55,000 123,000 38,000 30,000 2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget Tradeshows/conventions 9 11 15 17 Customer satisfaction Rating 95% 95% 90% 100% 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel Services $216,037 $320,975 $397,610 $421,581 Supplies 5,606 4,361 4,236 4,410 Utility Services 40,363 47,276 63,394 65,779 Operations Support 30,114 2,789 20,000 6,650 Staff Support 2,362 2,894 5,139 5,191 Professional Services 907 0 0 0 Maintenance Services 5,641 4,173 2,450 2,450 Operating Equipment 6,745 12,532 10,780 10,780 Total $307,775 $395,000 $503,609 $576,841 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 14.5% from the FY 2022-23 year-end estimate for the anticipated wage adjustments. 105 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 45 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ EVENT FACILITIES ================ Personnel Services 464-511110 Regular 155,721 222,924 261,922 225,592 277,239 291,357 ____________ 464-511120 Overtime 790 5,585 5,558 4,375 5,558 5,884 ____________ 464-511210 Longevity 3,467 3,979 6,301 7,033 6,571 6,472 ____________ 464-511230 Certification Allowance 0 0 0 50 0 0 ____________ 464-511310 FICA - Employer 12,178 17,430 20,926 17,909 22,137 23,215 ____________ 464-511350 TMRS-Employer 24,664 37,836 44,834 44,056 46,342 50,701 ____________ 464-511410 Health-Employer 18,940 32,929 37,030 28,578 39,275 39,882 ____________ 464-511500 Workers' Compensation 277 291 4,012 548 488 4,070 ____________ TOTAL Personnel Services 216,037 320,975 380,583 328,142 397,610 421,581 Supplies 464-521000 Operating Supplies 4,814 3,419 3,136 1,313 3,136 3,136 ____________ 464-521050 Ancillary Products 166 375 490 435 450 490 ____________ 464-521100 Office Supplies 626 567 784 550 650 784 ____________ TOTAL Supplies 5,606 4,361 4,410 2,298 4,236 4,410 Utility Services 464-533100 Gas Utility Service 696 1,209 1,058 999 1,394 1,058 ____________ 464-533200 Electric Utility Service 32,673 40,169 39,200 44,620 50,000 55,000 ____________ 464-533410 Water Utility Service 6,429 4,800 6,860 7,552 11,000 8,721 ____________ 464-533500 Vehicle Fuel 565 1,099 1,470 763 1,000 1,000 ____________ TOTAL Utility Services 40,363 47,276 48,588 53,935 63,394 65,779 Operations Support 464-534100 Advertising 989 1,409 3,920 0 1,000 1,000 ____________ 464-534200 Printing & Binding 1,527 182 1,470 31 500 500 ____________ 464-534550 Business Meetings/Networking 0 0 108 0 500 150 ____________ 464-534800 Temporary Empl. Services 27,599 1,199 9,800 14,953 18,000 5,000 ____________ TOTAL Operations Support 30,114 2,789 15,298 14,984 20,000 6,650 Staff Support 464-535100 Uniforms 462 1,039 1,470 1,782 1,800 1,500 ____________ 464-535300 Memberships 243 249 270 294 294 500 ____________ 464-535500 Training/Travel 1,478 1,450 2,891 391 2,800 2,891 ____________ 464-535510 Meeting Expenses 179 156 245 168 245 300 ____________ TOTAL Staff Support 2,362 2,894 4,876 2,635 5,139 5,191 Professional Services 464-541300 Professional Services 907 0 0 0 0 0 ____________ TOTAL Professional Services 907 0 0 0 0 0 XXXXXXX 106 of 275106 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 46 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 PARKS & RECREATION EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services 464-551800 Other Maintenance Agreements 5,641 4,173 2,450 0 2,450 2,450 ____________ TOTAL Maintenance Services 5,641 4,173 2,450 0 2,450 2,450 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 464-571000 Furniture and Fixtures < $500 1,014 1,682 980 281 980 980 ____________ 464-571401 Audio/Visual Equipment 264 0 0 0 0 0 ____________ 464-571500 Operating Equipment <$5,000 5,467 10,849 9,800 3,843 9,800 9,800 ____________ TOTAL Operating Equipment 6,745 12,532 10,780 4,124 10,780 10,780 Capital Outlay 464-581200 Vehicles & Access. Over $5,00 0 0 0 0 0 60,000 ____________ TOTAL Capital Outlay 0 0 0 0 0 60,000 ________________________________________________________________________________________________________________________________________ TOTAL EVENT FACILITIES 307,775 395,000 466,985 406,118 503,609 576,841 XXXXXXX 107 of 275107 of 275 DEPARTMENT: 665 LIBRARY FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Schertz Public Library: • Supports life-long learning, literacy and recreation by developing and maintaining a wide variety of library materials in print, audiovisual and digital formats for users of all ages; • Encourages the love of reading and learning by providing story time, special event programs, and various other literacy-based programs for infants, children and teens; • Enriches the lives of adults by providing instructional and recreational programming in high-interest areas such as Internet usage, computer software, e- readers and other personal digital devices, health and fitness, financial planning, crafts, and book clubs; • Provides public access to technology including computers, the Internet, wi-fi and printers, as well as to online employment, business and educational resources; • Provides answers and information to telephone, email, online chat, and in-person queries; • Provides meeting and study space to individuals and community groups; • Provides community outreach for underserved local residents through special programs, and • Actively cooperates and interacts with other libraries in the region to share ideas and stay current in library practices. The library participates in PLAN (Partners Library Action Network), a non-profit corporation that sponsors continuing education programs for library staff and encourages library usage and support by Texas residents. The library’s primary service area includes the City of Schertz, the City of Selma, the City of Cibolo and Guadalupe County. 2023-24 GOALS • Every year the library pursues the following goals: o Improve the collection and acceptable items-to-customer ratio by adding titles in a variety of formats. Focus will continue to be on collections with high turnover rates, e.g., bestsellers, DVDs, graphic novels, beginning readers, etc., with an additional focus in FY24 on providing new types of circulating items, e.g., games, activity kits, and read-along audiobooks. 108 of 275 LIBRARY o Weed the collection according to schedule in order to enhance and update collections. o Review and update policies and procedures with an eye toward providing excellent customer-focused service, inclusion, and efficiency in service delivery. • Specific goals for FY23-24: o Complete full implementation of in-house laptop circulation program. o Upgrade catalog search station hardware. o Purchase additional mobile hot spots to expand hot spot circulation program. o Replace classroom all-in-one computers with new laptops. o Add additional fitness and wellness classes to the adult programming schedule. o Add additional literacy-based and/or STEAM programs for youth and teens to the youth programming schedule. o Add additional ESL courses throughout the year. o Continue working on the home-bound initiative with Neighborhood Services. o Establish a core collection of circulating Experience Kits for adults and youth. o Work with IT to research and install a public address system to ensure a smoother deployment of emergency preparedness procedures. o Purchase an interactive computer table to engage youth in educational, multi-player games. o Improve web site navigation and organization for increased engagement and a better user experience. 2022-23 HIGHLIGHTS AND ACCOMPLISHMENTS Received Texas Municipal Library Directors 2022 Achievement in Excellence Award for demonstrating consistent excellence and outstanding contributions to public library services within our community. Out of 518 Texas public libraries, only 73 received this award. Operations and Collections • Added approximately 9,000 new and replacement items to library’s physical collections and withdrew more than 3,000 dated, worn, lost and damaged items from library’s physical collections. • Became an Affiliate Library with Family Search for genealogy research. • Established new core collection of 200 Read-Along audiobooks for children. • Transitioned in-house use board game collection to a circulating collection. 109 of 275 LIBRARY • Completed upgrade of PC reservation system to CloudNine for more streamlined patron and guest access to public computers. • Re-established circulating mobile hot spot program. • Added Weiss Financial to our electronic resources. Programming Programming in FY23 saw a complete return to in-person programming. • More than 7,600 people attended 334 programs in the first half of FY2023, a 34% increase in attendance over the same timeframe in FY22. Programs included weekly story times, outreach events, health programs, STEM and game programs, genealogy presentations, retirement planning presentations, book clubs, craft sessions, poetry programs, seasonal reading programs, tech help, and tech demonstration programs. • Tech Help by Appointment program implemented June 2023. • Began offering weekly math and reading tutoring with the support of certified teacher volunteers. • Created a revised/simpler summer reading program for Schertz Area Sr. Center and Forest Ridge Assisted Living Community • Offered 2 8-week sessions of ESL classes. • Added strength training and Mindfulness Meditation programs to adult wellness programming. • Implemented passive programming called Spice Up Your Life kits that contain a small amount of the monthly spice, three recipes, and information about the spice. Outreach and Partnerships • Continued to partner with the Texas State Library to provide service as a Texas Talking Books Program Demo Library. • Continued to place a bi-weekly rotating children’s book collection in the memory care unit of the Legacy at Forest Ridge Retirement Community. • Continued to partner with SCUCISD for various programs and activities including Family Night literacy programs, school visits, a program for ALE students, SCUC’s Special Education Resource Fair, the district’s Bilingual/ESL/LOTE program to provide a family event at the library with over 250 people in attendance. The library also hosts on-the-job training students weekly from Clemens HS. • Continued partnerships and event participation with other City departments, including Movin’ on Main and the Library’s Discovery Garden with Parks & Rec; a Hygiene Kit Drive with Neighborhood Services; participation in PD’s homeless intervention committee; tech and reading programs and a Large Print collection at the Schertz Sr. Center; and HR’s Health & Wellness Fair to promote library resources and services to city employees. 110 of 275 LIBRARY • Partnered with various organizations to provide programming and services to the community including TexasRxCard for discount medications cards; National Alliance on Mental Illness for programs, workshops and support groups; AACOG; Texas Medicare Solutions for Medicare programs; Texas Dispute Resolution Center (TDRC) for free legal advice clinics; South Texas Blood and Tissue for a blood drive; Native Plant Society for gardening program; and YMCA for Story & Swim, Story & Song, and holiday programs. • Offered 2 8-week parenting workshops in partnership with Boysville and offered monthly Baby & Me story time at Boysville for teen moms in foster care. • Offered a 6-week afterschool coding program in partnership with iCode Cibolo. • Offered a Zoom presentation for a Classical Conversations Homeschool Class on internet searching and library databases. • Partnered with a local dialysis dietician to offer educational programming on self-care management for prevention of chronic kidney disease. • Partnered with the Legacy at Forest Ridge on our 1st Adopt a Grandparent for the Holidays program. ORGANIZATION CHART LIBRARY 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Library Director 1 1 1 1 Librarian 3 3 3 3 Library Technician 2 2 2 2 Library Assistant 3 3 3 3 Library Assistant (20 hours) 7 7 9 9 Library Assistant (10 hours) 2 4 2 2 City Manager Assistant City Manager Library 111 of 275 LIBRARY Programming Specialist (20 hours) 1 1 2 2 Library Page (10 hours) 2 0 0 0 Temp Part-time Library Clerk (Unfunded) 0 0 1 1 TOTAL POSITIONS 21 21 23 23 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Input Actual Actual Estimate Budget Service population (determined by TSLAC) 116,207 121,698 121,698 125,000 Total Staffing FTE 14.0 14.0 15.0 15.0 Circulation Staffing FTE 9.0 9.0 9.5 9.5 Total Operating Budget $1,040,278 $1,144,684 $1,288,728 $1,386,218 Total Materials Collection 149,956 155,715 160,000 166,000 Registered Borrowers 30,291 29,612 30,000 30,000 Materials Budget $125,472 $129,952 $157,000 $166,000 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Circulation per Capita 2.42 2.95 2.96 2.90 Library Visits per Capita 0.79 1.29 1.58 1.56 Program Attendance per Capita 0.02 0.03 0.12 0.12 Collection Turnover Rate 1.88 2.31 2.25 2.19 Total Circulation 281,659 359,425 360,000 363,000 Total Library Visits 91,291 157,428 192,000 195,000 Total Program Attendance 2020-21 2021-22 2022-23 2023-24 Efficiency Actual Actual Estimate Budget Cost per Person Served $8.95 $9.41 $10.59 $ Cost per Circulation $3.63 $3.18 $3.58 $ Circulation per Circulation FTE 31,295 39,936 37,895 38,211 2020-21 2021-22 2022-23 2023-24 Effectiveness Actual Actual Estimate Budget Percentage of Service Population With Library Cards 26.07% 24.33% 24.65% 24.00% Materials Expenditures per Capita $1.08 $1.07 $1.29 $1.16 112 of 275 LIBRARY Materials Expenditures as a Percentage of Operating Budget (striving for 15% min.) 12.06% 11.35% 12.18% 12.0% Items per Capita (striving to meet 1.53 items per capita standard) 1.29 1.28 1.31 1.33 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel Services $847,827 $911,988 $991,044 $1,101,378 Supplies 11,347 11,205 18,500 22,500 Utility Services 48,117 63,622 61,600 64,000 Operations Support 2,168 4,808 3,700 5,700 Staff Support 3.655 6,249 7,150 15,740 Professional Services 1,656 2,129 2,194 2,300 Operating Equipment 125,508 144,682 189,540 174,600 Capital Outlay 0 0 15,000 0 Total $1,040,278 $1,144,684 $1,288,728 $1,386,218 PROGRAM JUSTIFICATION AND ANALYSIS The Library FY 2023-24 Budget increases 7.6% from the FY 2022-23 year-end estimate with the anticipated wage increase. Library materials budget increases $15,000 and is offset in FY 2023-24 by fewer furniture replacements. 113 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 48 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ LIBRARY ======= Personnel Services 665-511110 Regular 590,588 643,373 702,528 563,504 691,863 786,060 ____________ 665-511120 Overtime 288 293 1,053 528 800 1,053 ____________ 665-511210 Longevity 14,401 16,817 17,404 18,067 17,664 18,180 ____________ 665-511230 Certification Allowance 1,463 2,310 2,471 2,161 2,580 2,471 ____________ 665-511310 FICA - Employer 44,426 48,770 55,288 43,542 54,537 61,735 ____________ 665-511350 TMRS-Employer 94,463 100,723 109,556 85,524 114,172 125,385 ____________ 665-511410 Health-Employer 101,393 98,795 103,786 79,443 107,910 104,801 ____________ 665-511500 Workers' Compensation 805 908 1,633 1,694 1,518 1,693 ____________ TOTAL Personnel Services 847,827 911,988 993,719 794,463 991,044 1,101,378 Supplies 665-521000 Operating Supplies 8,930 9,587 15,190 8,987 15,500 19,500 ____________ 665-521100 Office Supplies 2,417 1,617 2,940 1,710 3,000 3,000 ____________ TOTAL Supplies 11,347 11,205 18,130 10,697 18,500 22,500 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services 665-533100 Gas Utility Service 2,942 2,552 2,940 2,688 2,600 3,000 ____________ 665-533200 Electric Utility Service 33,309 45,398 37,240 32,696 38,000 40,000 ____________ 665-533410 Water Utility Service 11,866 15,672 20,580 14,912 21,000 21,000 ____________ TOTAL Utility Services 48,117 63,622 60,760 50,296 61,600 64,000 Operations Support 665-534000 Postage 1,916 2,542 2,940 1,984 2,600 3,000 ____________ 665-534200 Printing & Binding 252 2,267 1,078 740 1,100 2,700 ____________ TOTAL Operations Support 2,168 4,808 4,018 2,724 3,700 5,700 Staff Support 665-535100 Uniforms 429 21 392 0 100 440 ____________ 665-535200 Awards 0 172 294 159 200 300 ____________ 665-535300 Memberships 1,557 1,336 1,357 1,393 1,550 2,000 ____________ 665-535500 Training/Travel 1,567 4,700 5,537 4,308 5,000 12,700 ____________ 665-535510 Meeting Expenses 103 20 294 249 300 300 ____________ TOTAL Staff Support 3,655 6,249 7,874 6,109 7,150 15,740 Professional Services 665-541365 Courier/Delivery Services 1,656 2,129 2,254 0 2,194 2,300 ____________ TOTAL Professional Services 1,656 2,129 2,254 0 2,194 2,300 XXXXXXX 114 of 275114 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 49 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 665-571000 Furniture & Fixtures < $5,000 0 14,730 26,460 1,783 27,000 3,600 ____________ 665-571400 Library Materials 125,472 129,952 154,780 115,348 157,540 166,000 ____________ 665-571600 Donation-Expense 36 0 9,800 1,257 5,000 5,000 ____________ TOTAL Operating Equipment 125,508 144,682 191,040 118,388 189,540 174,600 Capital Outlay 665-581400 Library Materials Over $5,000 0 0 15,000 0 15,000 0 ____________ TOTAL Capital Outlay 0 0 15,000 0 15,000 0 ________________________________________________________________________________________________________________________________________ TOTAL LIBRARY 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218 ________________________________________________________________________________________________________________________________________ TOTAL CULTURAL 1,040,278 1,144,684 1,292,795 982,676 1,288,728 1,386,218 XXXXXXX 115 of 275115 of 275 DEPARTMENT: 853 INFORMATION TECHNOLOGIES (IT) FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Information Technologies Dept. is charged with maintaining, operating and securing the City’s information assets. These assets form the foundation upon which many of the City’s core operations depend. Therefore, this foundation must be reliable, resilient and responsive. To meet these expectations, the department focuses daily on customer service, education and planning. The IT department increases the business return on technology investments by creating and managing hardware and software through dedicated planning and alignment. IT is also dedicated to ensuring a great end user experience by designing, implementing, managing and continually improving our processes. IT is also tasked to protect the organization and its ability to perform its mission. We accomplish this through a comprehensive security program, managing our data, ensuring efficiency, effectiveness and compliancy. We also strive to deploy programs designed to engage our staff and citizens in easy and convenient way s. The City of Schertz uses a Geographic Information System (GIS) to create maps, analyze information, and visually examine the geographic features of our region. Many function of City government have a geographic dimension and the successful execution of GIS Services can substantially increase efficiency, collaboration and empowerment in the decision-making process. ORGANIZATIONAL CHART City Manager Deputy City Manager Internal Services Information Technology Facility Services Fleet Services 116 of 275 INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Internal Service Director 0 0 0 1 Director 1 1 1 1 Administrative Assistant 1 1 1 1 Senior Systems Administrator 1 1 1 1 Senior Computer Support Engineer 1 1 1 1 Customer Services Technician I 3 3 3 3 Public Safety Administrator 1 1 1 1 Public Safety Technician 0 0 2 2 GIS Administrator 1 1 1 1 GIS Specialist 1 1 2 2 TOTAL POSITIONS 10 10 13 13 Workload 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Average Annual Work Orders Completed 2,550 3,084 3,200 3,200 Average Monthly Hours to Complete Work Orders 1.25 1.5 1.25 1.25 Total Projects 45 62 67 67 Average Monthly Project Hours 620 620 750 750 Total Emails Received 1,122,550 1,116,600 1,239,530 1,239,530 Total Sent Good Email 452,550 454,875 475,000 475,000 Total Teams Meetings 1,675 1,452 1,575 1,575 Total Teams Interoffice Chats 14,500 23,450 25,000 25,000 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget % Work Orders Completed 0-1 Day 46% 46% 45% 55% % Work Orders Completed 2-3 Days 8% 8% 12% 15% % Work Orders Completed 4-6 Days 11% 11% 11% 10% % Work Orders Completed 7- 10 Days 7% 7% 9% 5% %Work Orders Completed >11 Days 28% 28% 23% 15% Average Number of Days to Work Orders 117 of 275 INFORMATION TECHNOLOGY % Time on GIS Specific Projects 52% 52% 53% 55% % Time on GIS Customer Assistance 8% 8% 9% 17% % Time on Training/Conferences 0% 0% 8% 8% % Time on Non-Department Projects 20% 20% 16% 8% % Time on Administrative Overhead 20% 20% 14% 12% Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $847,553 $952,715 $1,056,238 $1,165,654 Supplies 4,351 7,620 8,624 8,800 City Support Services 863,873 998,888 1,133,254 1,218,525 Utility Services 318,226 367,727 399,699 422,000 Staff Support 22,059 43,207 87,941 66,100 Professional Services 118,813 1,406 14,900 15,000 Maintenance Services 9,948 9,639 14,700 3,800 Rental/Leasing 3,477 3,346 3,577 0 Operating Equipment 302,387 268,886 273,808 293,500 Capital Outlay 26,889 0 68,050 162,000 Total $2,517,577 $2,653,434 $3,060,791 $3,355,379 PROGRAM JUSTIFICATION AND ANALYSIS The Information Technology FY 2023-24 Budget increases 9.6% from the FY 2022-23 year-end estimate. The increase is due to the anticipated wage adjustments, contractual software increases, and new server purchases for police officers’ virtual terminals. 118 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 52 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ INFORMATION TECHNOLOGY ====================== Personnel Services 853-511110 Regular 571,869 631,166 740,579 592,019 716,745 787,825 ____________ 853-511120 Overtime 42,071 44,901 38,173 38,874 39,000 40,004 ____________ 853-511210 Longevity 9,389 8,414 9,889 10,347 9,639 9,243 ____________ 853-511230 Certificate Allowance 0 600 747 150 0 0 ____________ 853-511310 FICA - Employer 46,173 50,263 60,356 47,737 58,552 64,006 ____________ 853-511350 TMRS-Employer 101,812 122,700 129,312 89,118 122,576 139,788 ____________ 853-511410 Health-Employer 75,140 93,460 129,422 79,386 107,700 123,430 ____________ 853-511500 Workers' Compensation 1,100 1,211 1,387 2,267 2,026 1,358 ____________ TOTAL Personnel Services 847,553 952,715 1,109,865 859,898 1,056,238 1,165,654 Supplies 853-521100 Office Supplies 2,174 4,136 5,891 3,474 3,430 3,700 ____________ 853-521300 Motor Vehicle Supplies 365 13 539 11 539 400 ____________ 853-521600 Equip Maint Supplies 1,812 3,471 4,655 2,277 4,655 4,700 ____________ TOTAL Supplies 4,351 7,620 11,085 5,762 8,624 8,800 City Support Services 853-532300 Computer Consulting 8,780 0 9,800 4,130 4,000 5,000 ____________ 853-532350 Software Maintenance 0 0 50,000 15,257 50,000 0 ____________ 853-532355 Software Maint-City Wide 483,520 513,111 550,298 432,717 550,298 662,000 ____________ 853-532360 Software Maint-Dept Specific 337,022 475,277 509,219 333,424 520,000 546,525 ____________ 853-532400 Computer Fees & Licenses 34,552 10,500 8,956 7,494 8,956 5,000 ____________ TOTAL City Support Services 863,873 998,888 1,128,274 793,022 1,133,254 1,218,525 Utility Services 853-533300 Telephone/Land Line 40,258 59,095 54,194 56,888 65,000 70,000 ____________ 853-533310 Telephone/Cell Phones 93,249 106,965 92,153 91,373 120,000 125,000 ____________ 853-533320 Telephone/Air Cards 92,388 100,306 82,670 75,143 101,000 101,000 ____________ 853-533330 Telephone/Internet 91,671 100,563 112,899 72,828 112,899 125,000 ____________ 853-533500 Vehicle Fuel 660 798 980 701 800 1,000 ____________ TOTAL Utility Services 318,226 367,727 342,896 296,933 399,699 422,000 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 853-535100 Uniforms 541 1,351 1,470 1,173 2,100 2,700 ____________ 853-535300 Memberships 340 165 490 467 467 1,400 ____________ 853-535500 Training/Travel 21,178 41,691 85,374 40,234 85,374 62,000 ____________ TOTAL Staff Support 22,059 43,207 87,334 41,874 87,941 66,100 XXXXXXX 119 of 275119 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 53 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 853-541300 Other Consl/Prof Services 118,813 1,406 4,900 3,664 4,900 15,000 ____________ 853-541800 IT Services-Web Design/Maint 0 0 21,070 7,938 10,000 0 ____________ TOTAL Professional Services 118,813 1,406 25,970 11,602 14,900 15,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 853-551300 Computer Maintenance 9,948 9,639 14,700 12,083 14,700 0 ____________ 853-551800 Other Maintenance Agreements 0 0 0 0 0 3,800 ____________ TOTAL Maintenance Services 9,948 9,639 14,700 12,083 14,700 3,800 Rental/Leasing 853-561200 Lease/Purchase Payments 3,477 3,346 3,577 1,295 3,577 0 ____________ TOTAL Rental/Leasing 3,477 3,346 3,577 1,295 3,577 0 Operating Equipment 853-571000 Furniture & Fixtures 0 1,163 3,637 1,832 1,176 1,500 ____________ 853-571300 Computer & Periphe. < $5000 282,527 229,095 222,533 84,359 222,533 237,000 ____________ 853-571401 Communication Equip LESS $500 19,860 38,628 36,799 4,565 36,799 40,000 ____________ 853-571800 Equipment under $5,000 0 0 13,300 14,041 13,300 15,000 ____________ TOTAL Operating Equipment 302,387 268,886 276,269 104,798 273,808 293,500 Capital Outlay 853-581200 Vehicles & Access. > $5000 26,889 0 0 0 0 0 ____________ 853-581300 Computer & Periphe. > $5000 0 0 42,550 22,007 42,550 162,000 ____________ 853-581800 Equipment Over $5,000 0 0 20,578 20,578 25,500 0 ____________ TOTAL Capital Outlay 26,889 0 63,128 42,584 68,050 162,000 ________________________________________________________________________________________________________________________________________ TOTAL INFORMATION TECHNOLOGY 2,517,577 2,653,434 3,063,098 2,169,850 3,060,791 3,355,379 XXXXXXX 120 of 275120 of 275 DEPARTMENT: 866 HUMAN RESOURCES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Human Resources Department provides services and support in the areas of recruitment, selection, staffing, benefits administration, labor law compliance, performance management, employee development and relations, health and wellness, and policy administration. GOALS AND OBJECTIVES • Deliver HR services, programs, and communications that add value for our prospective employees and current employees. • Compete for top talent with effective recruitment strategies and an efficient recruitment processes. • Improve employee retention by leading efforts for adoption of strategies which promote a diverse workforce and create a great work climate. • Support the talent development of our employees through professional and career development. • Administer HR policy and programs effectively and efficiently, while maintaining internal customer satisfaction and meeting budget constraints. • Ensure our compensation and performance management processes are designed and executed to align and maximize our people’s performance with the goals of the organization. 121 of 275 HUMAN RESOURCES ORGANIZATIONAL CHART HUMAN RESOURCES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director 1 1 1 1 HR Manger 1 1 1 1 Senior Generalist 1 1 1 1 Generalist 1 1 1 1 Human Resources Assistant 1 1 1 1 TOTAL POSITIONS 5 5 5 5 City Manager Assistant City Manager Human Resources Purchaseing & Asset Management 122 of 275 HUMAN RESOURCES PERFORMANCE INDICATORS Workload/Output Measures 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Total No. of Employees (Avg.) 430 430 430 460 # Full Time Employees (Avg.) 395 395 380 410 Job Announcements Posted 84 84 110 110 # Applications received 5,288 5,288 5,000 1000 - 3,216 ADP `19 # Full Time Positions Filled 77 77 80 80 # Part Time Positions Filled 11 11 10 10 # Total Turnover 88 88 85 80 # Full Time Turnover 81 81 75 80 # Part Time Turnover 7 7 10 10 # Retirements 6 6 10 12 # FMLA Claims 37 37 40 17 (or request - 30) # General Training Courses 15 15 15 15 # of tuition reimbursements 24 24 20 20 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Personnel $451,403 $443,644 $521,222 $576,770 Supplies 1,055 1,197 828 3,860 Human Services 159,426 156,973 156,129 179,850 Operations Support 4,018 3,298 6,209 22,450 Staff Support 33,547 26,374 48,712 51,950 City Assistance 16,430 18,958 17,500 15,000 Professional Services 0 4,126 520 4,500 Operating Equipment 513 0 490 500 Total $666,392 $654,569 $751,611 $854,880 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 13.7% from the FY 2022-23 year-end estimate from the anticipated wage increases and adding $20,000 in unused employee wellness program funds from FY 2022-23 for future use. 123 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 54 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ HUMAN RESOURCES =============== Personnel Services 866-511110 Regular 317,331 297,549 341,027 293,123 363,212 386,498 ____________ 866-511120 Overtime 139 481 299 459 299 337 ____________ 866-511210 Longevity 4,851 4,872 5,482 5,482 5,482 6,142 ____________ 866-511230 Certificate Allowance 1,820 3,015 1,743 2,565 2,990 2,863 ____________ 866-511310 FICA - Employer 24,118 22,630 26,646 22,398 28,457 30,262 ____________ 866-511350 TMRS-Employer 53,000 50,480 57,089 46,749 59,573 66,091 ____________ 866-511410 Health-Employer 41,257 49,289 57,183 44,265 60,418 63,927 ____________ 866-511500 Workers' Compensation 430 473 620 885 791 650 ____________ 866-511600 Unemployment Compensation 8,457 14,855 20,000 0 0 20,000 ____________ TOTAL Personnel Services 451,403 443,644 510,089 415,926 521,222 576,770 Supplies 866-521000 Operating Supplies 517 500 3,160 129 142 3,160 ____________ 866-521100 Office Supplies 537 697 686 530 686 700 ____________ TOTAL Supplies 1,055 1,197 3,846 659 828 3,860 Human Services 866-531100 Pre-employment Check 2,843 2,598 2,450 3,993 4,000 3,000 ____________ 866-531150 Interview Expenses 0 1,831 2,450 49 1,500 2,450 ____________ 866-531160 COBRA FSA/HSA Adm Services 6,019 6,090 5,880 7,252 8,438 8,400 ____________ 866-531170 Broker Services 81,250 75,000 73,500 62,500 75,000 75,000 ____________ 866-531200 Medical Co-pay 1,646 2,330 2,940 540 411 3,000 ____________ 866-531300 Employee Assistance 9,320 9,421 9,408 7,608 10,030 10,000 ____________ 866-531400 Tuition Reimbursement 24,197 15,264 17,640 18,955 17,640 18,000 ____________ 866-531500 Employee Wellness Program 20,993 8,116 40,180 15,633 20,000 40,000 ____________ 866-531600 Training Classes 13,159 36,323 19,110 13,990 19,110 20,000 ____________ TOTAL Human Services 159,426 156,973 173,558 130,519 156,129 179,850 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support 866-534100 Advertising 2,631 1,938 19,450 3,158 3,878 19,450 ____________ 866-534200 Printing & Binding 1,386 1,360 2,940 1,360 2,331 3,000 ____________ TOTAL Operations Support 4,018 3,298 22,390 4,518 6,209 22,450 Staff Support 866-535100 Uniforms 373 360 490 270 490 500 ____________ 866-535210 Employee Recognition-Morale 28,417 24,363 27,587 32,329 39,772 40,000 ____________ 866-535300 Memberships 2,498 1,217 2,450 1,130 2,450 2,450 ____________ 866-535500 Training/Travel 2,258 433 7,840 5,301 6,000 8,000 ____________ 866-535510 Meeting Expenses 0 0 0 0 0 1,000 ____________ TOTAL Staff Support 33,547 26,374 38,367 39,029 48,712 51,950 XXXXXXX 124 of 275124 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 55 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 866-537100 Medical Services 16,430 18,958 14,700 16,684 17,500 15,000 ____________ TOTAL City Assistance 16,430 18,958 14,700 16,684 17,500 15,000 Professional Services 866-541300 Other Consl/Prof Services 0 4,126 4,900 520 520 4,500 ____________ TOTAL Professional Services 0 4,126 4,900 520 520 4,500 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 866-571000 Furniture & Fixtures 513 0 490 81 490 500 ____________ TOTAL Operating Equipment 513 0 490 81 490 500 ________________________________________________________________________________________________________________________________________ TOTAL HUMAN RESOURCES 666,392 654,569 768,340 607,936 751,611 854,880 XXXXXXX 125 of 275125 of 275 DEPARTMENT: 868 FINANCE FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Prepare monthly financial reports for the City Manager, City Council and City departments. Process all accounts payable and receivable in a timely manner, prepare 1099s, and prepare monthly bank reconciliations. Maintain and process payroll for all city employees. Finance handles unclaimed property and their subsequent disbursements to the individuals or the State. Adopt and update an Investment Policy and strategy annually that follows the Public Funds Investment Act that outlines oversight of investment funds and states the types of investments the city can use. Manage debt service and fixed assets annually. Complete the annual budget and facilitate annual audit and Comprehensive Annual Financial Report. Perform financial forecasting to make better, more informed operational decisions. The Finance Director also oversees the Utility Billing and Municipal Court Divisions. GOALS AND OBJECTIVES • Provide timely and accurate financial information and reports to the City Manager, City Council, other City departments, citizens, and other agencies so they have the information they need to make operational decisions to keep the city financially sustainable. Reports should be delivered within 30 days of the prior month end. • Work with departments and key stakeholders to adapt and refine policies and procedures to best utilize new financial software coming in FY 2023- 24. The goal will be to increase the effectiveness and efficiency of all financial related operations in the city as a systemwide approach. • Receive the Government Finance Officers Association Certification of Excellence in Financial Reporting for the 36th consecutive year. • Improve the 5 year budgeting and forecasting plan for operations and debt management. These tools help maintain the fiscal sustainability of the City. 126 of 275 FINANCE ORGANIZATIONAL CHART ACCOUNTING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Finance Director 1 1 1 1 Assistant Director 1 1 1 1 Senior Accountant 1 1 1 0 Financial Analyst 1 1 1 1 Accountant 1 1 1 2 Senior AP Specialist 1 1 1 1 Administrative Assistant 1 1 1 1 TOTAL POSITIONS 7 7 7 7 City Manager Assistant City Manager Finance Billing Office Municipal Court 127 of 275 FINANCE PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Accounts payable checks 6,039 6,039 6,200 6,500 Number of Purchase Orders Processed 7,322 7,322 10,000 10,500 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Certificate of Achievement for Excellence in Financial Reporting, Accumulative 36 36 38 39 Quarterly Financials completed within 30 days 0 0 1 0 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $641,054 $668,782 $719,010 $733,269 Supplies 3,125 2,621 2,646 2,700 Staff Support 3,384 4,347 3,583 4,160 Professional Services 38,884 52,312 50,550 52,500 Operating Equipment 586 280 1,188 300 Total $687,033 $728,341 $776,977 $792,929 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 2.1% from the FY 2022-23 year-end estimate. The anticipated wage increases are partially offset by reclassifying the vacant Senior Accountant position as an Accountant. 128 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 56 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ FINANCE ======= Personnel Services 868-511110 Regular 441,045 456,877 472,828 392,852 486,336 498,174 ____________ 868-511120 Overtime 2,965 1,596 924 1,731 1,800 936 ____________ 868-511210 Longevity 10,770 12,117 12,746 14,070 12,776 11,207 ____________ 868-511230 Certification Allowance 1,701 2,430 2,528 2,090 2,340 2,528 ____________ 868-511310 FICA - Employer 33,586 34,558 37,369 30,182 38,499 39,196 ____________ 868-511350 TMRS-Employer 74,547 77,749 80,063 64,680 80,596 85,604 ____________ 868-511410 Health-Employer 75,842 82,785 92,037 68,835 95,542 94,783 ____________ 868-511500 Workers' Compensation 600 670 868 1,252 1,121 841 ____________ TOTAL Personnel Services 641,054 668,782 699,363 575,692 719,010 733,269 Supplies 868-521000 Operating Supplies 2,142 1,961 1,960 1,322 1,960 2,000 ____________ 868-521100 Office Supplies 984 660 686 627 686 700 ____________ TOTAL Supplies 3,125 2,621 2,646 1,949 2,646 2,700 City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 868-535100 Uniforms 465 354 401 401 401 0 ____________ 868-535300 Memberships 1,240 1,010 1,035 240 1,010 1,160 ____________ 868-535500 Training/Travel 1,679 2,983 2,619 2,172 2,172 3,000 ____________ TOTAL Staff Support 3,384 4,347 4,055 2,813 3,583 4,160 Professional Services 868-541300 Other Consl/Prof Services 16,349 26,727 17,640 13,729 20,000 22,000 ____________ 868-541400 Auditor/Accounting Service 19,500 22,000 26,950 10,000 26,950 26,500 ____________ 868-541650 Investment Management Fee 3,035 3,586 3,626 3,003 3,600 4,000 ____________ TOTAL Professional Services 38,884 52,312 48,216 26,732 50,550 52,500 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 868-571000 Furniture & Fixtures 250 280 1,188 1,188 1,188 300 ____________ 868-571200 Office Equipment 336 0 0 0 0 0 ____________ TOTAL Operating Equipment 586 280 1,188 1,188 1,188 300 ________________________________________________________________________________________________________________________________________ TOTAL FINANCE 687,033 728,341 755,468 608,373 776,977 792,929 XXXXXXX 129 of 275129 of 275 DEPARTMENT: HUMAN RESOURCES DIVISION: 872 PURCHASING FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The Purchasing Department is responsible for managing the Purchasing, Inventory, Property Disposal, Contracts, Grants, Real Property Acquisitions, Risk Management, Worker’s Compensation, Property Insurance, and Safety functions for the City. Purchasing manages all bids, quotes, contracts and agreements, City purchases, warehouse inventory, City property disposal, auctions, grants, fleet vehicle registration and titles, and Real Property acquisitions. The department is also responsible for the City’s Risk Management and Safety program. It Maintains the City Capital and Fixed Assets inventory, property and liability insurance schedules, processes all insurance claims, insurance litigation, and workers compensation, monitors all safety aspects of City functions, schedules employee safety training, evaluates loss runs to identify trends and mitigate risk. GOALS AND OBJECTIVES • Maintain the highest levels of ethical practices for all department functions. • All City departments receive their orders in a timely manner to effectively perform their job functions in an efficient manner. • Procure quality goods and services for all City departments, from appropriate sources, using the most efficient and economical means at the best possible price and make them available at the right place and time. • Use supply contracts and co-ops in order to improve delivery time of particular items and to take advantage of quantity discounts. • Maintain a professional relationship with all City departments and vendors insuring open communication. • Maintain the City Purchasing Manual, combining State and Local Purchasing Legislation. • Program and oversee Purchasing training for employees to ensure compliance with City Policy, State and Local Purchasing Legislation 130 of 275 PURCHASING & ASSET MANAGEMENT • Manage, review, and track City contracts and agreements. Notify departments when contracts are expiring. • Manage the real property acquisition process to include routing of offers for property purchases, and overseeing the offer to closing processes. • Manage procedures for Capital and Fixed asset inventory and accountability and conduct physical surveys of City property. • Manage disposal and auction activities for surplus, excess, and damaged City property. • Manage insurance and Workers Compensation claims and accident/incident reports with immediate response. Gather all information for all incidents involving City property regardless of repair costs. Retain claims, reports and litigation according to the Texas State Records Retention Schedules. • Program and oversee safety training for employees to minimize accidents and incidents and mitigate risk. Develop and Maintain the City Safety Policy. ORGANIZATIONAL CHART City Manager Assistant City Manager Human Resources Purchaseing & Asset Management 131 of 275 PURCHASING & ASSET MANAGEMENT PURCHASING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Purchasing Manager 1 1 1 1 Purchasing Specialist 1 1 1 1 Risk & Safety Specialist 1 1 1 1 TOTAL POSITIONS 3 3 3 3 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Bids and Proposals Drafted 44 24 20 30 Bids and Proposals Responses 127 57 38 100 Contracts Reviewed 211 97 75 100 Meetings with Vendors 42 22 20 30 Research Requests 135 71 45 100 Workers Comp Claims Processed 84 144 39 100 Accident and Incident Investigated 309 217 150 200 Training Classes Held 6 16 20 20 Vehicles Processed (Titles, Gas Cards, Plates) 422 247 150 300 Fixed Asset Modifications 350 163 150 175 GovDeals Items Processed 148 98 65 75 GovDeals Total Sales $333,459.74 $25,186.52 $100,000.00 $10,000.00 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $235,535 $260,776 $283,081 $297,911 Supplies 559 1,615 3,720 4,140 City Support Services 378 498 0 0 Utility Services 0 0 800 0 Operating Support 3,757 5,535 6,990 7,600 Staff Support 4,885 6,826 9,436 14,825 City Assistance 1,342 2,108 646 1,490 Operating Equipment 1,457 500 3,700 2,500 Total $247,913 $277,858 $308,373 $328,466 132 of 275 PURCHASING & ASSET MANAGEMENT PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget reflects an increase of 6.5% from the FY 2022-23 year- end estimate to account for training related to new staff certifications and anticipated wage increases. 133 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 57 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PURCHASING & ASSET MGT ====================== Personnel Services 872-511110 Regular 171,990 185,530 188,467 154,594 193,595 202,403 ____________ 872-511120 Overtime 238 173 0 48 75 72 ____________ 872-511210 Longevity 4,010 4,418 4,826 5,451 5,034 3,285 ____________ 872-511230 Certification Allowance 1,160 1,215 1,120 955 1,170 1,120 ____________ 872-511310 FICA - Employer 13,557 14,552 14,857 11,994 15,290 15,816 ____________ 872-511350 TMRS-Employer 28,970 30,884 31,831 25,323 32,010 34,541 ____________ 872-511410 Health-Employer 15,376 23,748 27,365 24,940 35,478 40,334 ____________ 872-511500 Workers' Compensation 233 256 346 480 429 340 ____________ TOTAL Personnel Services 235,535 260,776 268,812 223,785 283,081 297,911 Supplies 872-521000 Operating Supplies 334 249 392 277 390 450 ____________ 872-521005 Supplies-Inspections 0 2,027 2,940 2,294 2,940 3,000 ____________ 872-521100 Office Supplies 225 ( 661) 392 284 390 450 ____________ 872-521300 Motor Veh. Supplies 0 0 0 0 0 240 ____________ TOTAL Supplies 559 1,615 3,724 2,855 3,720 4,140 City Support Services 872-532350 Software Maintenance 378 498 0 0 0 0 ____________ TOTAL City Support Services 378 498 0 0 0 0 Utility Services 872-533320 Telephone/Air Card 0 0 800 793 800 0 ____________ TOTAL Utility Services 0 0 800 793 800 0 Operations Support 872-534100 Advertising 2,273 4,236 5,280 3,207 4,959 5,500 ____________ 872-534200 Printing & Binding 0 0 49 31 31 100 ____________ 872-534710 Service Fees - GovDeals 0 0 0 500 500 0 ____________ 872-534740 Business Memberships 1,484 1,299 1,568 1,404 1,500 2,000 ____________ TOTAL Operations Support 3,757 5,535 6,897 5,142 6,990 7,600 Staff Support 872-535100 Uniforms 232 161 294 208 294 325 ____________ 872-535300 Memberships 1,236 1,069 1,421 1,469 1,400 2,000 ____________ 872-535500 Training/Travel 3,417 5,556 7,840 2,216 7,350 12,000 ____________ 872-535510 Meeting Expenses 0 40 392 167 392 500 ____________ TOTAL Staff Support 4,885 6,826 9,947 4,060 9,436 14,825 XXXXXXX 134 of 275134 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 58 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 872-537100 Medical Services 1,342 2,108 1,490 840 646 1,490 ____________ TOTAL City Assistance 1,342 2,108 1,490 840 646 1,490 Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 872-571000 Furniture & Fixtures 478 500 2,610 2,610 2,610 2,000 ____________ 872-571300 Computer & Periphe. < $5,000 0 0 1,090 1,090 1,090 0 ____________ 872-571500 Operating Equipment 979 0 0 0 0 500 ____________ TOTAL Operating Equipment 1,457 500 3,700 3,700 3,700 2,500 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PURCHASING & ASSET MGT 247,913 277,858 295,370 241,176 308,373 328,466 XXXXXXX 135 of 275135 of 275 DEPARTMENT: PUBLIC WORKS DIVISION: 877 FLEET SERVICES FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Fleet Services provides maintenance, repair, upgrade and outfitting services for all City owned vehicles and equipment totaling nearly 400 units. The list of services includes P.M. services, fluid and filter changes, state inspections, tire services, troubleshooting, diagnosis, and repair of mechanical and electrical systems. Fleet Services also maintains motor pool services, vehicle and equipment replacement schedules, spec'ing and standardization throughout the fleet. GOALS AND OBJECTIVES • Maintain and repair vehicles and equipment to increase their lifespan. • Optimize fleet availability with minimal turn-around times. • Develop and implement fleet utilization guidelines and procedures. • Maintain and improve vehicle and equipment safety ORGANIZATIONAL CHART City Manager Deputy City Manager Internal Services Information Technology Facility Services Fleet Services 136 of 275 FLEET MAINTENANCE FLEET MAINTENANCE 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2022-23 Budget Internal Services Director 0 0 1 1 Assistant Director 1 1 0 0 Administrative Assistant 1 1 1 1 Fleet Manager 1 1 1 1 Fleet Crew Supervisor 1 1 1 1 Mechanic 4 4 4 4 Parts/Lube Tech 0 0 1 1 TOTAL POSITIONS 8 8 9 9 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Work Orders: -Police Department vehicles and equipment 471 450 460 460 -EMS vehicles and equipment 449 425 430 434 -Streets vehicles and equipment 213 200 210 208 -Administration vehicles 5 8 0 4 -Animal Control vehicles 46 35 40 41 -Facilities Services vehicles 67 80 75 74 -Fire vehicles and equipment 247 215 230 231 -Fleet Service vehicles 19 25 25 23 -I.T 8 15 10 11 -Inspection vehicles 0 0 0 30 -Marshal Service vehicles 0 0 0 0 -Parks vehicles and equipment 164 120 135 140 -Water & Sewer vehicles and equipment 237 185 190 204 -Utility Billing vehicles 28 40 20 30 -Drainage vehicles and equipment 183 205 195 195 -Economic Development vehicles 4 7 10 7 Engineering vehicles 28 25 25 26 -Purchasing vehicles 2 2 2 2 -Operations (non-asset specific) 16 15 10 14 -Motor Pool vehicles 75 80 65 74 Work Orders(in-house) Work Orders(outside vendors) 137 of 275 FLEET MAINTENANCE Total Work Orders Issued Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Hours Worked Public Safety 2369.8 2300 2500 3010 Public Works 1458.3 2000 2200 2600 Administration Vehicles 4.25 5 5 5 Facilities Services Vehicles 64 70 65 70 Fleet Service Vehicles 30.5 35 30 35 I.T 12.1 10 10 10 Inspections vehicles 0 0 0 30 Parks vehicles and equipment 153 165 170 180 Economic Development vehicles 4 5 5 5 Engineering vehicles 44.95 50 55 55 Purchasing vehicles 9 7 7 7 Motor Pool vehicles 54.3 70 65 65 Fleet Operations 220 220 220 220 Total Hours Worked 4424.2 4937 5332 6292 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget % of all vehicles and equipment issues resolved without recall 97% 97% 98% 98% Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $532,884 $512,536 $641,908 $829,076 Supplies 166,116 235,083 252,904 242,350 City Support Services 2,497 4,689 14,500 7,000 Utility Services 8,518 9,420 11,760 12,000 Operations Support 0 30,300 0 0 Staff Support 16,358 28,714 36,540 36,800 Maintenance Services 232,179 230,124 250,760 308,000 Operating Equipment 39,249 20,909 13,720 21,000 Capital Outlay 27,675 145,545 94,256 29,774 138 of 275 FLEET MAINTENANCE Total $1,025,476 $1,217,320 $1,316,348 $1,486,000 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will decrease 12.9% from the FY 2022-23 year-end estimate due to anticipated wage increases and full year funding for the new Internal Services Director position that was created mid-FY 2022-23. 139 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 59 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ FLEET SERVICE ============= Personnel Services 877-511110 Regular 364,668 341,686 440,662 352,487 440,445 554,675 ____________ 877-511120 Overtime 10,638 10,234 17,545 8,435 11,000 21,121 ____________ 877-511210 Longevity 3,134 2,812 3,597 3,317 3,317 4,328 ____________ 877-511230 Certificate Allowance 1,110 1,928 622 2,470 2,470 2,365 ____________ 877-511310 FICA - Employer 28,246 25,879 35,364 27,160 34,978 44,546 ____________ 877-511350 TMRS-Employer 59,568 57,194 75,767 52,953 73,226 97,289 ____________ 877-511410 Health-Employer 61,064 67,831 100,907 53,310 68,154 95,998 ____________ 877-511500 Workers' Compensation 4,458 4,972 7,455 9,293 8,318 8,754 ____________ TOTAL Personnel Services 532,884 512,536 681,919 509,424 641,908 829,076 Supplies 877-521000 Operating Supplies 3,480 9,539 11,760 8,203 11,760 12,000 ____________ 877-521005 Supplies - Inspection Sticker 2,409 0 0 0 0 850 ____________ 877-521100 Office Supplies 556 690 490 447 490 500 ____________ 877-521200 Oil Lube Suppl, Chem Supplies 14,304 18,501 17,640 10,486 18,000 19,000 ____________ 877-521300 Motor Veh. Supplies 144,427 204,211 229,340 186,620 218,000 205,000 ____________ 877-521600 Equip Maint Supplies 939 2,142 2,450 ( 634) 4,654 5,000 ____________ TOTAL Supplies 166,116 235,083 261,680 205,121 252,904 242,350 City Support Services 877-532400 Computer Fees & Licenses 2,497 4,689 10,720 8,419 14,500 7,000 ____________ TOTAL City Support Services 2,497 4,689 10,720 8,419 14,500 7,000 Utility Services 877-533500 Vehicle Fuel 8,518 9,420 11,760 8,158 11,760 12,000 ____________ TOTAL Utility Services 8,518 9,420 11,760 8,158 11,760 12,000 Operations Support 877-534800 Temporary Empl. Services 0 30,300 0 0 0 0 ____________ TOTAL Operations Support 0 30,300 0 0 0 0 Staff Support 877-535100 Uniforms 3,572 4,494 6,140 4,215 7,840 8,000 ____________ 877-535200 Awards 0 482 1,350 888 300 300 ____________ 877-535500 Training/Travel 12,069 23,722 24,650 14,361 27,900 28,000 ____________ 877-535510 Meeting Expenses 717 16 600 399 500 500 ____________ TOTAL Staff Support 16,358 28,714 32,740 19,863 36,540 36,800 XXXXXXX 140 of 275140 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 60 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 877-551000 Outside Fleet Repair 189,071 187,236 223,100 179,980 190,000 250,000 ____________ 877-551050 Outside Collision Repair 30,972 30,144 33,320 28,092 33,320 33,000 ____________ 877-551100 Building Maintenance 0 0 0 54 0 0 ____________ 877-551800 Other Maintenance Agreements 12,136 12,744 27,440 7,054 27,440 25,000 ____________ TOTAL Maintenance Services 232,179 230,124 283,860 215,179 250,760 308,000 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 877-571200 Vehicles & Access. < $5,000 11,221 10,222 13,276 3,592 3,920 10,000 ____________ 877-571500 Operating Equipment 28,028 10,687 8,300 2,390 9,800 11,000 ____________ TOTAL Operating Equipment 39,249 20,909 21,576 5,982 13,720 21,000 Capital Outlay 877-581200 Vehicles & Access. Over $5,00 21,325 57,428 46,875 0 94,256 0 ____________ 877-581500 Equipment Over $5,000 6,350 88,117 0 0 0 29,774 ____________ TOTAL Capital Outlay 27,675 145,545 46,875 0 94,256 29,774 ________________________________________________________________________________________________________________________________________ TOTAL FLEET SERVICE 1,025,476 1,217,320 1,351,130 972,147 1,316,348 1,486,000 XXXXXXX 141 of 275141 of 275 DEPARTMENT: PUBLIC WORKS DIVISION: 878 Facility Services FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION Facility Services supports and maintains 27 City facilities totaling 301.656 square feet. The City buildings include City Hall, Administration Building, Police, Emergency Services Buildings, Community Center Central, Community Center North, City Council Chambers, Civic Center, Public Library, Visitor Center (Kramer House), YMCA, Senior Center, Purchasing building, Public Works facility, Animal Control, Aquatic Center, various offices, meeting/training rooms, and storage areas. In addition, Facility Services provides set up for events such as Parks Events (Jubilee, Christmas Tree lighting, parades), Employee Memorial Ceremony, City Council, Planning and Zoning, various Boards and Commissions, Department meetings, Municipal Court, training seminars, elections, groundbreaking ceremonies, and other special events. GOALS AND OBJECTIVES • Deliver exceptional customer services. • Provide preventative maintenance to extend the life of facilities. • Maintain safe and clean facilities. 142 of 275 FACILITY SERVICES ORGANIZATION CHART FACILITY SERVICES 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Internal Services Director 0 0 1 1 Assistant Director 0 0 0 0 Facility Services Manager 1 1 1 1 Assistant Facility Services Manager 1 1 1 1 Facilities Leader 1 1 1 1 Facilities Technician 4 2 1 1 Grounds Maintenance Technician 1 1 1 1 HVAC Technician 1 1 1 1 HVAC Apprentice 1 1 1 1 Master Electrician 1 1 1 1 Electric Apprentice 0 1 1 1 Plumber 0 1 1 1 Plumber Apprentice 0 1 1 1 TOTAL POSITIONS 11 11 12 12 City Manager Deputy City Manager Internal Services Information Technology Facility Services Fleet Services 143 of 275 FACILITY SERVICES PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Square footage maintained 301,656 301,656 301,656 301,656 City Buildings Maintained 27 27 27 27 Completed work orders 238 1560 1800 1800 Internal Pest Control Services 22 35 41 41 Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Electrical Repairs 22 154 178 166 Plumbing Repairs 31 165 190 177 HVAC Repairs 27 93 107 100 Carpentry 17 161 188 175 Misc. / other 119 952 1095 1024 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel $767,106 $754,037 $864,312 $990,787 Supplies 57,240 119,148 157,185 168,235 City Support Services 355 0 0 0 Utility Services 185,012 193,501 210,306 213,000 Staff Support 11,542 17,451 20,620 23,200 Professional Services 94,954 148,080 193,904 225,000 Maintenance Services 517,295 367,921 419,440 150,000 Rental Equipment 0 0 490 490 Operating Equipment 2,861 1,704 3,430 3,430 Capital Outlay 27,266 36,557 92,500 288,500 Total $1,663,632 $1,638,399 $1,962,187 $2,062,642 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 5.1% from the FY 2022-23 year-end estimates due to anticipated wage adjustments. The building maintenance funds were moved from Maintenance Services to Capital Outlay to better track emergency repairs and routine maintenance versus building renovations and large repair projects. 144 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 61 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ BUILDING MAINTENANCE ==================== Personnel Services 878-511110 Regular 493,589 474,535 532,758 439,750 536,275 600,888 ____________ 878-511120 Overtime 12,605 10,763 26,996 8,120 11,000 29,320 ____________ 878-511210 Lonegevity 14,169 14,425 12,025 12,512 12,512 13,113 ____________ 878-511230 Certification Allowance 854 2,538 3,753 1,945 2,310 2,633 ____________ 878-511310 FICA-Employer 36,489 35,002 44,028 32,905 43,000 49,416 ____________ 878-511350 TMRS-Employer 84,631 82,909 94,330 74,405 90,020 107,923 ____________ 878-511410 Health-Employer 117,259 125,934 153,397 114,046 155,926 174,522 ____________ 878-511500 Workman's Compensation 7,510 7,932 12,489 14,912 13,269 12,972 ____________ TOTAL Personnel Services 767,106 754,037 879,776 698,596 864,312 990,787 Supplies 878-521000 Operating Supplies 53,044 101,374 125,424 78,744 122,240 130,000 ____________ 878-521100 Office Supplies 212 743 735 615 735 735 ____________ 878-521200 Medical/Chem Supplies 3,466 3,175 4,556 6,756 12,740 14,000 ____________ 878-521315 Landscaping Supplies-Campus 0 13,856 19,600 13,573 20,000 22,000 ____________ 878-521600 Equip Maint Supplies 519 0 1,470 75 1,470 1,500 ____________ TOTAL Supplies 57,240 119,148 151,785 99,763 157,185 168,235 City Support Services 878-532400 Computer Fees & Licenses 355 0 0 0 0 0 ____________ TOTAL City Support Services 355 0 0 0 0 0 Utility Services 878-533100 Gas Utility Service 4,827 9,422 9,800 13,912 16,000 16,000 ____________ 878-533200 Electric Utility Service 119,019 134,760 115,640 90,026 134,000 134,000 ____________ 878-533410 Water Utility Service 52,465 35,003 53,900 41,112 48,306 50,000 ____________ 878-533500 Vehicle Fuel 8,700 14,316 9,800 8,676 12,000 13,000 ____________ TOTAL Utility Services 185,012 193,501 189,140 153,726 210,306 213,000 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support 878-535100 Uniforms 4,818 8,094 6,900 6,623 6,900 10,000 ____________ 878-535200 Awards 0 2,766 7,840 4,800 7,840 7,000 ____________ 878-535300 Memberships 156 0 0 0 0 0 ____________ 878-535500 Training/Travel 5,500 5,917 5,880 3,523 5,880 6,200 ____________ 878-535510 Meeting Expense 1,067 674 0 0 0 0 ____________ TOTAL Staff Support 11,542 17,451 20,620 14,946 20,620 23,200 XXXXXXX 145 of 275145 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 62 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 878-541310 Contractual Services 94,954 148,080 193,904 122,614 193,904 225,000 ____________ TOTAL Professional Services 94,954 148,080 193,904 122,614 193,904 225,000 Maintenance Services 878-551100 Building Maint Misc 246,689 5,290 287,100 81,429 327,100 40,000 ____________ 878-551100.Builing Maint Misc - CH 7,619 824 0 395 0 0 ____________ 878-551100.Building Maint Misc - ADM 1,002 36,196 0 0 0 0 ____________ 878-551100.Building Maint Misc - COMM CT 346 514 0 346 0 0 ____________ 878-551100.Building Maint Misc - CIVIC C 2,630 740 0 760 0 0 ____________ 878-551100.Building Maint Misc - PD 415 0 0 2,362 0 0 ____________ 878-551100.Building Maint Misc - EMS1 577 0 0 355 0 0 ____________ 878-551100.Building Maint Misc - FD1 346 0 0 6,476 0 0 ____________ 878-551100.Building Maint Misc -F&F/PARK 984 4,928 0 30,822 0 0 ____________ 878-551100.Building Maint Misc - 11CP 250 150 0 0 0 0 ____________ 878-551100.Building Maint Misc - PW 349 0 0 355 0 0 ____________ 878-551100.Building Maint Misc-CHAMBER C 0 0 0 3,484 0 0 ____________ 878-551100.Building Maint Misc - SENIOR 766 0 0 346 0 0 ____________ 878-551100.Buildings Maint Misc -BORGFEL 1,121 605 0 0 0 0 ____________ 878-551100.Building Maint Misc - FD2 437 0 0 650 0 0 ____________ 878-551100.Building Maint Misc - LIB 1,883 4,542 0 305 0 0 ____________ 878-551100.Building Maint Misc-PICKRELL 349 0 0 355 0 0 ____________ 878-551100.Building Maint Misc - FD3 565 0 0 565 0 0 ____________ 878-551110.Sitework - CIVIC C 121 0 0 0 0 0 ____________ 878-551110.Sitework - CHAMBER CM 0 0 0 402 0 0 ____________ 878-551110.Sitework - FD2 1,742 0 0 0 0 0 ____________ 878-551110.Sitework - YMCA 0 1,174 0 0 0 0 ____________ 878-551110.Sitework - AAC 0 40,000 0 0 0 0 ____________ 878-551120.Roofing - ADM 275 0 0 0 0 0 ____________ 878-551120.Roofing - CIVIC C 0 0 0 688 0 0 ____________ 878-551120.Roofing - FD1 625 0 0 2,265 0 0 ____________ 878-551120.Roofing - CHAMBER CM 225 0 0 0 0 0 ____________ 878-551120.Roofing - SENIOR C 0 0 0 962 0 0 ____________ 878-551120.Roofing - BORGFELD 2,760 0 0 0 0 0 ____________ 878-551120.Roofing - EMS4 0 425 0 0 0 0 ____________ 878-551120.Roofing - YMCA 2,350 2,650 0 0 0 0 ____________ 878-551120.Roofing - SOCCER C 3,025 0 0 0 0 0 ____________ 878-551130 Plumbing - Misc. 2,304 889 30,000 23,367 20,000 40,000 ____________ 878-551130.Plumbing - CH 893 9,458 0 0 0 0 ____________ 878-551130.Plumbing - ADM 3,019 243 0 0 0 0 ____________ 878-551130.Plumbing - COMM CTR 2,348 1,574 0 0 0 0 ____________ 878-551130.Plumbing - CIVIC C 2,193 716 0 0 0 0 ____________ 878-551130.Plumbing - PD 1,832 764 0 0 0 0 ____________ 878-551130.Plumbing - EMS1 1,570 851 0 3,670 0 0 ____________ 878-551130.Plumbing - FD1 986 3,905 0 570 0 0 ____________ 878-551130.Plumbing - EMS/PURCH 0 0 0 809 0 0 ____________ 878-551130.Plumbing - F&F/PARKS 187 0 0 0 0 0 ____________ 878-551130.Plumbing - 11CP 2,260 152 0 0 0 0 ____________ 878-551130.Plumbing - PW 2,824 228 0 0 0 0 ____________ XXXXXXX 146 of 275146 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 63 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 878-551130.Plumbing - SENIOR C 0 845 0 0 0 0 ____________ 878-551130.Plumbing - FD2 1,711 8,535 0 350 0 0 ____________ 878-551130.Plumbing - EMS4 0 522 0 78 0 0 ____________ 878-551130.Plumbing - LIB 1,113 1,163 0 487 0 0 ____________ 878-551130.Plumbing - NORTHC C 113 0 0 0 0 0 ____________ 878-551130.Plumbing - AAC 4,233 2,752 0 253 0 0 ____________ 878-551130.Plumbing - AQUATIC C 11,676 0 0 0 0 0 ____________ 878-551130.Plumbing - PICKRELL P 0 411 0 0 0 0 ____________ 878-551130.Plumbing - 27CP 0 2,350 0 37 0 0 ____________ 878-551130.Plumbing - FD3 247 412 0 0 0 0 ____________ 878-551140 Electric - Misc. 1,722 3,010 20,000 10,362 20,000 30,000 ____________ 878-551140.Electric - CH 8,480 168 0 42 0 0 ____________ 878-551140.Electric - ADM 46 133 0 0 0 0 ____________ 878-551140.Electric - COMM CTR 560 0 0 6 0 0 ____________ 878-551140.Electric - C CHAMBERS 34 235 0 0 0 0 ____________ 878-551140.Electric - CIVIC C 1,027 1,325 0 884 0 0 ____________ 878-551140.Electric - PD 1,205 242 0 459 0 0 ____________ 878-551140.Electric - EMS1 1,546 1,253 0 0 0 0 ____________ 878-551140.Electric - FD1 1,537 1,237 0 909 0 0 ____________ 878-551140.Electric - EMS/PURCH 10 0 0 0 0 0 ____________ 878-551140.Electric - F&F/PARKS 0 228 0 0 0 0 ____________ 878-551140.Electric - 11CP 219 0 0 150 0 0 ____________ 878-551140.Electric - PW 675 1,867 0 5,457 0 0 ____________ 878-551140.Electric - CHAMBER CM 9 0 0 0 0 0 ____________ 878-551140.Electric - FD2 465 485 0 0 0 0 ____________ 878-551140.Electric - EMS4 0 3,032 0 0 0 0 ____________ 878-551140.Electric - LIB 1,857 253 0 38 0 0 ____________ 878-551140.Electric - YMCA 0 77 0 0 0 0 ____________ 878-551140.Electric - AAC 653 1,285 0 0 0 0 ____________ 878-551140.Electric - AQUATIC C 382 0 0 0 0 0 ____________ 878-551140.Electric - PICKRELL P 0 419 0 0 0 0 ____________ 878-551140.Electric - 27CP 0 1,181 0 0 0 0 ____________ 878-551140.Electric - FD3 50 644 0 0 0 0 ____________ 878-551150 HVAC - Misc. 10,038 9,398 50,000 29,175 20,000 40,000 ____________ 878-551150.HVAC - CH 818 680 0 156 0 0 ____________ 878-551150.HVAC - ADM 2,798 0 0 0 0 0 ____________ 878-551150.HVAC - COMM CTR 0 40,630 0 0 0 0 ____________ 878-551150.HVAC - C CHAMBERS 935 192 0 1,622 0 0 ____________ 878-551150.HVAC - CIVIC C 4,048 0 0 1,112 0 0 ____________ 878-551150.HVAC - PD 593 10,954 0 0 0 0 ____________ 878-551150.HVAC - EMS1 22,307 500 0 0 0 0 ____________ 878-551150.HVAC - FD1 38,654 66 0 230 0 0 ____________ 878-551150.HVAC - 11CP 162 0 0 0 0 0 ____________ 878-551150.HVAC - PW 2,093 0 0 12,668 0 0 ____________ 878-551150.HVAC - SENIOR C 0 15,080 0 0 0 0 ____________ 878-551150.HVAC - FD2 8,027 8,472 0 0 0 0 ____________ 878-551150.HVAC - LIB 1,227 1,351 0 46,947 0 0 ____________ 878-551150.HVAC - YMCA 2,735 0 0 0 0 0 ____________ 878-551150.HVAC - NORTHC C 0 15,500 0 0 0 0 ____________ 878-551150.HVAC - AAC 4,072 0 0 0 0 0 ____________ XXXXXXX 147 of 275147 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 64 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 878-551150.HVAC - AQUATIC C 2,020 0 0 38,281 0 0 ____________ 878-551150.HVAC - FD3 0 4,932 0 1,343 0 0 ____________ 878-551160 Windows, Doors - Misc. 55 1,408 0 450 0 0 ____________ 878-551160.Windows, Doors - CH 220 0 0 277 0 0 ____________ 878-551160.Windows, Doors - ADM 721 0 0 0 0 0 ____________ 878-551160.Windows, Doors - COMM CTR 26 0 0 2,505 0 0 ____________ 878-551160.Windows, Doors - C CHAMBERS 106 0 0 0 0 0 ____________ 878-551160.Windows, Doors - CIVIC C 1,247 615 0 1,533 0 0 ____________ 878-551160.Windows, Doors - PD 9,114 4,979 0 3,731 0 0 ____________ 878-551160.Windows, Doors - EMS1 2,900 3,861 0 0 0 0 ____________ 878-551160.Windows, Doors - FD1 3,544 6,030 0 1,310 0 0 ____________ 878-551160.Windows, Doors - F&F/PARKS 0 328 0 0 0 0 ____________ 878-551160.Windows, Doors - 11CP 76 0 0 146 0 0 ____________ 878-551160.Windows, Doors - BORGFELD 283 0 0 0 0 0 ____________ 878-551160.Windows, Doors -FD2 5,579 8,921 0 216 0 0 ____________ 878-551160.Windows, Doors - EMS4 0 0 0 1,703 0 0 ____________ 878-551160.Windows, Doors - LIB 3,663 6,380 0 0 0 0 ____________ 878-551160.Windows, Doors - YMCA 3,014 0 0 0 0 0 ____________ 878-551160.Windows, Doors - NORTHC C 11 0 0 2,995 0 0 ____________ 878-551160.Windows, Doors - AAC 1,122 257 0 0 0 0 ____________ 878-551160.Windows, Doors - 27CP 21 81 0 0 0 0 ____________ 878-551160.Windows, Doors - FD3 419 2,325 0 1,475 0 0 ____________ 878-551170 Finishes - Misc. ( 2) 0 0 0 0 0 ____________ 878-551170.Finishes - CH 400 0 0 0 0 0 ____________ 878-551170.Finishes - ADM 5,277 4,815 0 0 0 0 ____________ 878-551170.Finishes - COMM CTR 4,556 0 0 0 0 0 ____________ 878-551170.Finishes - C CHAMBERS 1,200 24,417 0 0 0 0 ____________ 878-551170.Finishes - CIVIC C 640 3,058 0 0 0 0 ____________ 878-551170.Finishes - PD 60 1,229 0 0 0 0 ____________ 878-551170.Finishes - EMS1 19 0 0 0 0 0 ____________ 878-551170.Finishes - EMS/PURCH 2,470 0 0 0 0 0 ____________ 878-551170.Finishes - 11CP 660 0 0 0 0 0 ____________ 878-551170.Finishes - PW 1,033 52 0 0 0 0 ____________ 878-551170.Finishes - CHAMBER CM 0 22 0 0 0 0 ____________ 878-551170.Finishes - FD2 805 0 0 0 0 0 ____________ 878-551170.Finishes - LIB 0 2,074 0 0 0 0 ____________ 878-551170.Finishes - AAC 168 0 0 0 0 0 ____________ 878-551400 Minor & Other Equip Maint 0 320 0 0 0 0 ____________ 878-551800 Other Maintenance Agreements 29,925 38,114 37,340 27,404 32,340 0 ____________ TOTAL Maintenance Services 517,295 367,921 424,440 356,526 419,440 150,000 Rental/Leasing 878-561100 Rental-Equipment 0 0 490 0 490 490 ____________ TOTAL Rental/Leasing 0 0 490 0 490 490 XXXXXXX 148 of 275148 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 65 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 INTERNAL SERVICE EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Operating Equipment 878-571600 Police/Fire/Medical Equipment 0 1,704 3,430 1,346 3,430 3,430 ____________ 878-571800 Equipment Less $5,000 2,861 0 490 0 0 0 ____________ TOTAL Operating Equipment 2,861 1,704 3,920 1,346 3,430 3,430 Capital Outlay 878-581200 Vehicles & Access. Over $5,00 27,266 26,033 92,500 0 92,500 0 ____________ 878-581700 Improvements Over $5,000 0 0 0 0 0 269,500 ____________ 878-581800 Equipment Over $5,000 0 10,524 0 0 0 19,000 ____________ TOTAL Capital Outlay 27,266 36,557 92,500 0 92,500 288,500 ________________________________________________________________________________________________________________________________________ TOTAL BUILDING MAINTENANCE 1,663,632 1,638,399 1,956,575 1,447,517 1,962,187 2,062,642 ________________________________________________________________________________________________________________________________________ TOTAL INTERNAL SERVICE 6,808,023 7,169,922 8,189,981 6,046,999 8,176,287 8,880,296 XXXXXXX 149 of 275149 of 275 DEPARTMENT: 901 CITY ASSISTANCE FUND: 101 GENERAL FUND DEPARTMENTAL DESCRIPTION The Senior Center is supported by contracting with the YMCA for programing and a vendor to support the meal program. The Senior Center provides a social environment for the local area seniors and a hot meal for them to enjoy. The Patient Assistance program is an Interlocal Agreement between the City of Schertz and Guadalupe Valley Hospital. The Hospital agrees to provide prescription medication free of charge or at a low cost to citizens of Schertz who qualify for assistance under established guidelines. The Hospital agrees to maintain a part-time intake and information office in Schertz. Prescription s will be filled and administered at the Hospital’s Seguin facility. The City agrees to pay the hospital an agreed upon amount under the yearly contract. The Hospital agrees to provide written reports to the City and to provide the City with the complete budget for the Hospital’s drug program. This contract is for $5,000. The City of Schertz also provides assistance to the Guadalupe Children’s Advocacy Center. The Center provides a warm, homelike environment for children who visit to be interviewed about physical or sexual abuse. The Children’s Advocacy Center’s primary emphasis is placed on the well -being of the child to prevent further trauma. This agreement is for $5,000 Transportation Assistance is provided through Alamo Regional Transit for senior citizens. Starting in 2016-17 the City has entered into a support agreement with the Schertz Housing Authority to provide assistance in their mission of helping those in need find suitable living spaces. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Assistance $290,617 $282,518 $297,666 $307,666 Operating Equipment 0 0 10,000 10,000 Total $290,617 $282,518 $307,666 $317,666 PROGRAM JUSTIFICATION & ANALYSIS The FY 2023-24 Budget will increase $10,000 from the FY 2022-23 year-end estimate for the Senior Citizens meal program with increased attendance. 150 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 67 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ CITY'S ASSISTANCE ================= Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Assistance 901-537300 Patient Assistence 5,000 5,000 4,900 5,000 5,000 5,000 ____________ 901-537400 Transportation Assistance 42,666 42,666 41,813 0 42,666 42,666 ____________ 901-537500 Children's Advocacy Assistanc 5,000 5,000 4,900 0 5,000 5,000 ____________ 901-537600 Schertz Housing Authority 5,000 0 4,900 0 5,000 5,000 ____________ 901-537700 Senior Citizens Program 232,951 229,852 269,500 163,522 240,000 250,000 ____________ TOTAL City Assistance 290,617 282,518 326,013 168,522 297,666 307,666 Operating Equipment 901-571600 Donation-Expense Sr. Center 0 0 13,793 5,288 10,000 10,000 ____________ TOTAL Operating Equipment 0 0 13,793 5,288 10,000 10,000 ________________________________________________________________________________________________________________________________________ TOTAL CITY'S ASSISTANCE 290,617 282,518 339,806 173,809 307,666 317,666 XXXXXXX 151 of 275151 of 275 DEPARTMENT: 910 COURT RESTRICTED FUNDS FUND: 101 GENERAL FUND DEPARTMENT DESCRIPTION The court security fee and court technology fees are revenues that are restricted on use. The court technology must only be spent to purchase new or replacement devices to improve or maintain the efficiency of the Municipal Court. Approved purchases are computers, servers where court files are stored and computerized ticket writers. The court security fee can only be used to add or enha nce security measure to the court room for the safety of staff and citizens. Currently the security fee will be used to offset a Deputy Marshal position which provides security for the Court. 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Operating Equipment $11,770 $5,985 $1,000 $10,000 Total $11,770 $5,985 $1,000 $10,000 PROGRAM JUSTIFICAITON & ANALYSIS The FY 2023-24 Budget will increase $9,000 from the FY 2022-23 estimate to match the projected revenue for 2023-24. 152 of 275 8-09-2023 11:51 AM C I T Y O F S C H E R T Z PAGE: 69 PROPOSED BUDGET WORKSHEET 101-GENERAL FUND AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ COURT-RESTRICTED FUNDS ====================== Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 910-571600 Court Technology Expenditure 11,770 5,985 12,740 521 1,000 2,000 ____________ 910-571700 Court Security Expenditure 0 0 0 0 0 8,000 ____________ TOTAL Operating Equipment 11,770 5,985 12,740 521 1,000 10,000 ________________________________________________________________________________________________________________________________________ TOTAL COURT-RESTRICTED FUNDS 11,770 5,985 12,740 521 1,000 10,000 XXXXXXX 153 of 275153 of 275 FUND: 505 INTEREST & SINKING FUND DESCRIPTION This fund is used to account for the accumulation of resources for and the payment of general long term debt principal and interest on city debt. The Interest & Sinking (I&S) portion of the property taxes are directly deposited by the County Tax Assessor’s Office into this fund. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Taxes $7,102,016 $7,182,900 $7,800,000 $9,050,000 Fund Transfers 7,915 2,737 0 0 Miscellaneous 126,592 4,710,058 289,935 285,000 Total $7,236,523 $11,895,694 $8,089,935 $9,335,000 Expenses Professional Service $178,600 $90,626 $3,800 $84,800 Debt Service 6,756,465 6,584,155 8,743,986 8,517,945 Refund Debt 0 4,443,881 0 0 Total $6,935,065 $11,118,662 $8,747,786 $8,602,745 Over/-Under $301,458 $777,032 -$657,851 $732,255 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenues for FY 2023-24 increase 15.4% from the FY 2022-23 estimate with higher property values and an increase in the I&S tax rate. Expenses: The FY 2023-24 Budget will decrease 1.7% from the FY 2022-23 year-end estimate following the existing debt payment schedule. 154 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Taxes 7,102,016 7,182,900 7,696,355 7,747,849 7,800,000 9,050,000 ____________ Fund Transfers 7,915 2,737 814,143 3 0 0 ____________ Miscellaneous 126,592 4,710,058 175,750 267,359 289,935 285,000 ____________ TOTAL REVENUES 7,236,523 11,895,694 8,686,248 8,015,211 8,089,935 9,335,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ____________ TOTAL GENERAL GOVERNMENT 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ____________ TOTAL EXPENDITURES 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 REVENUE OVER/(UNDER) EXPENDITURES 301,458 777,032 0 ( 732,574) ( 657,851) 732,255 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 155 of 275155 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Taxes 000-411900 Property Tax Revenue 7,102,016 7,182,900 7,696,355 7,747,849 7,800,000 9,050,000 ____________ TOTAL Taxes 7,102,016 7,182,900 7,696,355 7,747,849 7,800,000 9,050,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 814,143 0 0 0 ____________ 000-486100 Transfer In 6,585 0 0 3 0 0 ____________ 000-486401 Transfer In -Bond Project Fun 1,330 2,737 0 0 0 0 ____________ TOTAL Fund Transfers 7,915 2,737 814,143 3 0 0 Miscellaneous 000-491000 Interest Earned 277 363 750 4,447 8,000 10,000 ____________ 000-491200 Investment Income 1,315 143,062 75,000 80,976 100,000 175,000 ____________ 000-491900 Bond Payable 0 421,632 0 0 0 0 ____________ 000-495020 Contribution From YMCA 125,000 75,000 100,000 125,000 125,000 100,000 ____________ 000-497000 Misc Income 0 0 0 56,935 56,935 0 ____________ 000-498000 Proceeds From Refunding Debt 0 4,070,000 0 0 0 0 ____________ TOTAL Miscellaneous 126,592 4,710,058 175,750 267,359 289,935 285,000 ____________ TOTAL REVENUES 7,236,523 11,895,694 8,686,248 8,015,211 8,089,935 9,335,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 156 of 275156 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services 101-541500 Paying Agent 3,800 3,800 4,000 3,800 3,800 4,800 ____________ 101-541502 Cost of Bond Issuance 174,800 86,826 80,000 0 0 80,000 ____________ TOTAL Professional Services 178,600 90,626 84,000 3,800 3,800 84,800 Debt Service 101-555629 Bond-GO 2007 Principal 325,000 340,000 355,000 355,000 355,000 370,000 ____________ 101-555629.Bond-GO 2007 Interest 98,579 85,151 71,123 70,561 70,561 56,370 ____________ 101-555633 Bond-GO SR2011 Principal 270,000 0 0 0 0 0 ____________ 101-555633.Bond-GO SR2011 Interest 6,750 0 0 0 0 0 ____________ 101-555634 Bond-GO 2011A Refund-Principa 485,000 0 0 0 0 0 ____________ 101-555634.Bond-GO 2011A Refund-Interest 5,462 0 0 0 0 0 ____________ 101-555635 Bond-GO 2012 - Principal 365,000 375,000 0 0 0 0 ____________ 101-555635.Bond-GO 2012 - Interest 138,370 4,219 0 0 0 0 ____________ 101-555638 Bond-GO 2014 Refund-Principal 100,000 750,000 775,000 775,000 775,000 800,000 ____________ 101-555638.Bond-GO 2014 Refund-Interest 280,775 268,025 245,150 245,150 245,150 219,525 ____________ 101-555639 Tax Note - SR2015 - Principal 40,000 0 0 0 0 0 ____________ 101-555639.Tax Note - SR2015 - Interest 694 0 0 0 0 0 ____________ 101-555640 Bond-Ref 2015 Bond-Principal 690,000 0 0 0 0 0 ____________ 101-555640.Bond-GO Ref 2015-Interest 47,400 37,050 37,050 37,050 37,050 37,050 ____________ 101-555641 Tax Note - SR2015A-Principal 150,000 155,000 0 0 0 0 ____________ 101-555641.Tax Note - SR2015A - Interest 4,697 2,387 0 0 0 0 ____________ 101-555642 Bond-GO SR2016-Principal 235,000 245,000 255,000 313,253 313,253 265,000 ____________ 101-555642.Bond-GO SR2016-Interest 141,206 131,606 121,606 63,353 63,353 111,206 ____________ 101-555643 Bond-TaxableB CO SR2016-Princ 60,000 60,000 65,000 65,000 65,000 65,000 ____________ 101-555643.Bond-Taxable CO SR2016-Intere 42,063 40,263 38,388 38,388 38,388 36,438 ____________ 101-555644 Bond-NonTaxA CO SR2016-Princi 190,000 195,000 205,000 205,000 205,000 70,000 ____________ 101-555644.Bond-NonTax CO SR2016-Interes 48,169 40,469 32,469 32,469 32,469 27,319 ____________ 101-555645 Bond-CO SR2017-Principal 295,000 305,000 315,000 315,000 315,000 325,000 ____________ 101-555645.Bond-CO SR2017 - Interest 121,700 112,700 103,400 103,400 103,400 93,800 ____________ 101-555646 Bond-GO SR2017 - Principal 160,000 165,000 170,000 170,000 170,000 175,000 ____________ 101-555646.Bond-GO SR2017 - Interest 104,925 100,050 95,025 95,025 95,025 89,850 ____________ 101-555647 Bond-GO 2018 Refund- Principa 570,000 585,000 595,000 595,000 595,000 610,000 ____________ 101-555647.Bond-GO 2018 Refund - Interes 98,368 86,125 73,617 73,617 73,617 60,844 ____________ 101-555648 Bond-CO SR2018 - Principal 235,000 245,000 260,000 260,000 260,000 270,000 ____________ 101-555648.Bond-CO 2018 - Interest 175,888 163,888 151,263 151,263 151,263 138,013 ____________ 101-555649 Bond-GO 2018 Ref - Principal 530,000 185,000 205,000 205,000 205,000 250,000 ____________ 101-555649.Bond-GO 2018 Ref - Interest 199,694 181,819 172,069 172,069 172,069 160,694 ____________ 101-555650 Bond-CO 2019-Principal 255,000 265,000 275,000 275,000 275,000 280,000 ____________ 101-555650.Bond-CO 2019-Interest 122,700 114,900 106,800 106,800 106,800 95,675 ____________ 101-555651 Bond-GO 2020-Principal 0 935,000 960,000 960,000 960,000 970,000 ____________ 101-555651.Bond-GO 2020-Interest 164,027 211,963 174,063 174,063 174,063 135,463 ____________ 101-555652 Bond-GO 2021 Ref - Principal 0 0 350,000 350,000 350,000 360,000 ____________ 101-555652.Bond-GO 2021 Ref - Interest 0 98,850 124,800 124,800 124,800 110,600 ____________ 101-555653 Bond-CO 2022 - Principal 0 0 175,000 175,000 175,000 180,000 ____________ 101-555653.Bond-CO 2022 - Interest 0 99,692 166,525 166,525 166,525 157,650 ____________ 101-555654 Bond-CO 2022A - Principal 0 0 595,000 275,000 275,000 265,000 ____________ XXXXXXX 157 of 275157 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 505-TAX I &S AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ 101-555654.Bond-CO 2022A - Interest 0 0 0 364,225 364,225 350,725 ____________ 101-555655 Bond-GO 2022 - Principal 0 0 1,333,900 615,000 615,000 595,000 ____________ 101-555655.Bond-GO 2022 - Interest 0 0 0 816,975 816,975 786,725 ____________ TOTAL Debt Service 6,756,465 6,584,155 8,602,248 8,743,985 8,743,986 8,517,945 Other Financing Sources 101-556300 Payment To Refund Debt 0 4,443,881 0 0 0 0 ____________ TOTAL Other Financing Sources 0 4,443,881 0 0 0 0 ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 6,935,065 11,118,662 8,686,248 8,747,785 8,747,786 8,602,745 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 158 of 275158 of 275 FUND: 202 WATER & SEWER DESCRIPTION The Water & Sewer Fund tracks revenue and expenses for the City’s water, sewer, and solid waste functions and is managed by the Public Works Department. Staff is responsible for the planning, operation, and maintenance of the water and wastewater service and infrastructure. This includes the water distribution system, wastewater collection system, and utility billing office. The City’s wholesaler for water production and transport is the Schertz-Seguin Local Government Corporation. Wastewater treatment is handled by the Cibolo Creek Municipal Authority. Garbage collection is handled by Republic Services. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenues Franchises $296,913 $360,419 $306,535 $320,000 Fees 25,922,940 28,981,667 29,880,000 30,303,800 Fund Transfers 171,404 439,670 150,000 157,500 Miscellaneous 5,616,906 6,834,861 598,858 723,500 Total $32,008,163 $36,616,618 $30,935,393 $31,504,800 Expenses Non-Departmental $2,405,230 $0 $0 $0 Business Office 1,088,932 1,065,851 1,253,983 1,393,245 W&S Administration 27,262,779 27,026,148 27,581,270 29,848,656 Projects 0 5,000,000 326,687 0 Total $30,756,941 $33,092,000 $29,161,940 $31,241,901 Over/-Under $1,251,223 $3,524,618 $1,773,453 $262,899 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2023-24 Budget are expected to increase 1.8% from the FY 2022-23 year-end estimate due to account growth and fee increases. Expenses: The FY 2023-24 Budget increases 7.1% from the FY 2022-23 year- end estimates for anticipated wage adjustments and costs of water purchases and wastewater treatment increasing. 159 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Franchises 296,913 360,419 400,000 306,535 306,535 320,000 ____________ Fees 25,922,940 28,981,667 27,487,000 24,309,215 29,880,000 30,303,800 ____________ Fund Transfers 171,404 439,670 150,000 125,000 150,000 157,500 ____________ Miscellaneous 5,616,906 6,834,861 448,858 560,254 598,858 723,500 ____________ TOTAL REVENUES 32,008,163 36,616,618 28,485,858 25,301,005 30,935,393 31,504,800 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 2,405,230 0 0 0 0 0 ____________ BUSINESS OFFICE 1,088,932 1,065,851 1,281,787 957,103 1,253,983 1,393,245 ____________ TOTAL GENERAL GOVERNMENT 3,494,162 1,065,851 1,281,787 957,103 1,253,983 1,393,245 PUBLIC WORKS W & S ADMINISTRATION 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656 ____________ TOTAL PUBLIC WORKS 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656 MISC & PROJECTS PROJECTS 0 5,000,000 0 326,687 326,687 0 ____________ TOTAL MISC & PROJECTS 0 5,000,000 0 326,687 326,687 0 ____________ TOTAL EXPENDITURES 30,756,941 33,092,000 26,826,741 21,931,383 29,161,940 31,241,901 REVENUE OVER/(UNDER) EXPENDITURES 1,251,223 3,524,618 1,659,117 3,369,622 1,773,453 262,899 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 160 of 275160 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Franchises 000-421490 Cell Tower Leasing 296,913 360,419 400,000 306,535 306,535 320,000 ____________ TOTAL Franchises 296,913 360,419 400,000 306,535 306,535 320,000 Permits ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fees 000-455200 Garbage Collection Fee 5,157,312 5,673,337 5,300,000 4,941,917 5,900,000 6,018,000 ____________ 000-455600 Fire Line Fees 0 0 22,000 0 0 22,000 ____________ 000-455700 Recycle Fee Revenue 333,131 348,490 340,000 291,741 348,000 346,800 ____________ 000-455800 W&S Line Constructn Reimbur 26,565 11,541 25,000 1,460 2,000 0 ____________ 000-457100 Sale of Water 11,566,510 13,249,624 12,600,000 10,818,476 13,800,000 14,000,000 ____________ 000-457110 Edwards Water Lease 26,700 0 40,000 0 0 0 ____________ 000-457120 Water Transfer Charge-Selma 13,882 0 15,000 0 0 40,000 ____________ 000-457130 Water Transfer Charge-UC 0 0 0 0 0 20,000 ____________ 000-457200 Sale of Meters 95,185 116,855 100,000 59,164 100,000 100,000 ____________ 000-457400 Sewer Charges 8,608,375 9,256,697 8,800,000 7,926,273 9,400,000 9,500,000 ____________ 000-457500 Water Penalties 52,254 322,373 240,000 268,184 325,000 252,000 ____________ 000-458110 Sale of Merchandise - GovDeal 41,000 0 2,500 0 2,500 2,500 ____________ 000-459200 NSF Check Fee-Water&Sewer 2,025 2,750 2,500 2,000 2,500 2,500 ____________ TOTAL Fees 25,922,940 28,981,667 27,487,000 24,309,215 29,880,000 30,303,800 Fund Transfers 000-486100 Transfer In 0 4,669 0 0 0 0 ____________ 000-486101 Transfer In-General Fund 0 285,000 0 0 0 0 ____________ 000-486204 Interfnd Chrg-Drainage Billin 146,400 150,000 150,000 125,000 150,000 157,500 ____________ 000-486406 Transfer In - Pblc Imprvmnt 25,004 0 0 0 0 0 ____________ TOTAL Fund Transfers 171,404 439,670 150,000 125,000 150,000 157,500 Miscellaneous 000-490000 Misc Charges 15,964 14,730 10,500 9,749 13,500 13,500 ____________ 000-491000 Interest Earned 8,479 20,571 25,000 8,840 15,000 16,000 ____________ 000-491200 Investment Income 30,912 75,303 100,000 281,393 250,000 350,000 ____________ 000-495013 Capital Contribution-W&S 5,243,820 4,940,032 0 0 0 0 ____________ 000-496000 Water Construction Reserve Ac 0 0 0 1 0 0 ____________ 000-497000 Misc Income-W&S 66,295 4,379 18,000 17,821 25,000 18,000 ____________ 000-498110 Salary Reimb-SSLGC 251,437 340,913 295,358 242,449 295,358 326,000 ____________ 000-498200 Reimbursmnt-W&S Project 0 0 0 1 0 0 ____________ 000-499000 Change In Equity 0 1,438,934 0 0 0 0 ____________ 000-499100 Distribution- GSE Bond Settln 0 ( 0 ) 0 0 0 0 ____________ TOTAL Miscellaneous 5,616,906 6,834,861 448,858 560,254 598,858 723,500 ____________ TOTAL REVENUES 32,008,163 36,616,618 28,485,858 25,301,005 30,935,393 31,504,800 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 161 of 275161 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers 101-548406 Transfer To Public Improvemen 1,805,230 0 0 0 0 0 ____________ 101-548406.Transfer Out-Water/Sewer Prjc 600,000 0 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 2,405,230 0 0 0 0 0 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Other Financing Sources ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 2,405,230 0 0 0 0 0 XXXXXXX 162 of 275162 of 275 DEPARTMENT: FINANCE DIVISION: 176 WATER AND SEWER UTILITY BILLING FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION Read meters for calculating usage. Prepare all utility bills for mailing. Collect utility payments and post to customer’s account. Set up new customer accounts. Conduct sewer averaging annually. Collect payments for other departments. Collect debt for various departments. Solve complaints in timely and fair manner. Collect payments for other utilities and service providers. Take care of meter box maintenance. GOALS AND OBJECTIVES • Continue to provide friendly and efficient services to our customers. • To encourage and educate our customers to use delivery of e-mail statements. • To encourage and educate our customers to pay their utility bill by using the City’s automatic draft payments services, online web payments, and e- services through their financial institution. • To read water meters in a safe, reliable, and efficient manner • Provide accurate and expedited utility billing statements 163 of 275 UTILITY BILLING ORGANIZATIONAL CHART UTILITY BILLING 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Utility Billing Manager 1 1 1 1 Utility Billing Asst. Manager 1 1 0 0 Utility Billing Lead Clerk 0 0 1 2 Utility Billing Clerk 4 5 5 5 Meter Tech 3 2 2 2 TOTAL POSITIONS 9 9 9 10 City Manager Assistant City Manager Finance Utility Billing Municipal Court 164 of 275 UTILITY BILLING Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel Services $504,675 $425,743 $583,011 $679,845 Supplies 146,984 149,748 213,091 212,600 City Support Services 33,151 37,262 44,000 53,000 Utility Services 10,787 11,333 10,000 13,000 Operations Support 112,212 120,360 120,000 120,000 Staff Support 3,230 5,323 8,700 8,700 Professional Services 272,853 311,462 273,000 305,500 Maintenance Services 5,040 4,620 0 0 Operating Equipment 0 0 2,181 600 Total $1,088,932 $1,065,851 $1,253,983 $1,393,245 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget increases 11.1% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of a Lead Clerk position and higher credit card fees as more customers pay by phone or online. 165 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ BUSINESS OFFICE =============== Personnel Services 176-511110 Regular 328,735 331,811 364,889 278,248 375,906 446,248 ____________ 176-511120 Overtime 5,411 6,591 7,078 4,884 6,300 7,579 ____________ 176-511210 Longevity 6,226 7,906 6,450 6,679 6,595 6,102 ____________ 176-511220 Clothing Allowance 0 0 0 112 112 0 ____________ 176-511230 Certification Allowance 1,521 3,575 3,150 1,390 1,410 780 ____________ 176-511310 FICA - Employer 24,724 26,189 29,190 21,500 29,860 35,244 ____________ 176-511350 TMRS-Employer 55,330 ( 45,321) 62,539 45,645 62,510 76,973 ____________ 176-511410 Health-Employer 80,873 92,900 93,574 65,564 96,817 104,756 ____________ 176-511500 Workers' Compensation 1,856 2,093 2,026 3,907 3,501 2,163 ____________ TOTAL Personnel Services 504,675 425,743 568,896 427,928 583,011 679,845 Supplies 176-521000 Operating Supplies 1,737 2,083 2,991 2,695 2,991 2,500 ____________ 176-521100 Office Supplies 1,659 2,113 2,100 1,130 2,100 2,100 ____________ 176-521405 Water Meters-New 143,588 145,552 208,000 204,518 208,000 208,000 ____________ TOTAL Supplies 146,984 149,748 213,091 208,343 213,091 212,600 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 176-532355 Software Maintenance 0 36,065 65,000 43,818 44,000 48,000 ____________ 176-532400 Computer Fees & Licenses 33,151 0 0 0 0 0 ____________ 176-532900 Contingencies 0 1,197 680 0 0 5,000 ____________ TOTAL City Support Services 33,151 37,262 65,680 43,818 44,000 53,000 Utility Services 176-533310 Telephone/Cell Phone 1,732 556 1,500 0 0 3,000 ____________ 176-533500 Vehicle Fuel 9,055 10,777 10,000 6,442 10,000 10,000 ____________ TOTAL Utility Services 10,787 11,333 11,500 6,442 10,000 13,000 Operations Support 176-534000 Postage 84,973 73,046 95,000 72,063 95,000 95,000 ____________ 176-534200 Printing & Binding 21,078 41,072 25,000 20,355 25,000 25,000 ____________ 176-534300 Equipment Maintenance - Copie 6,161 6,241 0 0 0 0 ____________ TOTAL Operations Support 112,212 120,360 120,000 92,417 120,000 120,000 Staff Support 176-535100 Uniforms 2,163 2,178 3,200 2,175 3,200 3,200 ____________ 176-535200 Awards 108 200 1,000 208 1,000 1,000 ____________ 176-535300 Memberships 0 70 500 0 500 500 ____________ 176-535500 Training/Travel 763 2,637 3,500 1,621 3,500 3,500 ____________ 176-535510 Meeting Expenses 195 238 500 213 500 500 ____________ TOTAL Staff Support 3,230 5,323 8,700 4,216 8,700 8,700 XXXXXXX 166 of 275166 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Professional Services 176-541800 Credit Card Fees 268,102 309,508 270,000 169,286 270,000 302,000 ____________ 176-541810 Credit Cards Fees - AMEX 4,751 1,954 3,000 2,473 3,000 3,500 ____________ TOTAL Professional Services 272,853 311,462 273,000 171,758 273,000 305,500 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 176-551800 Other Maintenance Agreements 5,040 4,620 18,700 0 0 0 ____________ TOTAL Maintenance Services 5,040 4,620 18,700 0 0 0 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 176-571000 Furniture & Fixtures 0 0 2,220 2,181 2,181 600 ____________ TOTAL Operating Equipment 0 0 2,220 2,181 2,181 600 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL BUSINESS OFFICE 1,088,932 1,065,851 1,281,787 957,103 1,253,983 1,393,245 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 3,494,162 1,065,851 1,281,787 957,103 1,253,983 1,393,245 XXXXXXX 167 of 275167 of 275 DEPARTMENT: PUBLIC WORKS DIVISION: 575 WATER & SEWER ADMINISTRATION FUND: 202 WATER AND SEWER DEPARTMENT DESCRIPTION The Water and Wastewater division of Public Works provides essential services to the Schertz community through maintenance, repair, strategic planning, inspection of infrastructure, and the expansion of water and wastewater services. To contribute to a higher quality of life and a safer community that is sustainable and financially sound, our employees offer excellent customer service, participate in community events, provide a weekly chipping service, meet with developers and utility providers, review plat and subdivision plans, as well as review water and wastewater construction plans. In addition, the Water and Wastewater division oversees the drought and water conservation plans/ordinance, provides letters of availability and Certificates of Convenience and Necessity, assists other departments, and conducts department training, education, and planning. GOALS AND OBJECTIVES • Provides a safe potable water system that maintains adequate pressure and meets all the State rules and regulations. • Provides a safe, sanitary, and reliable wastewater system that meets all State rules and regulations. • Ensure an adequate future water supply, through innovative conservation practices and proactively developing new resources. • Proactively engage and empower personnel to strengthen ability to respond promptly to daily and emergency events. • Emphasize safety to reduce preventable accidents. • Engaged workforce that is service oriented in delivering quality services and providing accurate and timely responses to customer requests and concerns. 168 of 275 WATER AND SEWER ADMINISTRATION ORGANIZATION CHART WATER & SEWER ADMINISTRATION 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director 1 1 1 1 Assistant Director 1 1 1 0 Water & Sewer Manager 1 1 1 1 Customer Relations Representative 1 1 1 1 SCADA Technician 0 1 1 1 Schertz-Seguin Local Government Corp Gen Mgr 1 1 1 1 Schertz-Seguin Local Government Corp Assistant Gen Mgr 1 1 1 0 Schertz-Seguin Local Government Corp Electrical Journeyman 0 0 0 1 Water & Sewer Superintendent 1 1 1 1 Water & Sewer Supervisor 1 2 2 2 Service Worker II 5 5 5 5 Service Worker I 10 10 10 10 City Manager Deputy City Manager Public Works Streets Water & Sewer Drainage 169 of 275 WATER AND SEWER ADMINISTRATION TOTAL POSITIONS 24 25 25 24 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Water Connections 16734 16031 16265 16590 Miles of Water Main 230 236 243 250 Miles of Sewer Main 118 124 131 137 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Gallons Pumped (Edwards), acre feet 52 324 400 550 Gallons Received (SSLGC), acre feet 6000 6694 6700 6800 Gallons Distributed, acre feet 5300 6282 5630 6000 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget New Meter Installed 260 276 80 150 New Service Taps 0 3 1 5 Water Service Calls 2212 1820 1858 2000 Water Main Break, Service Repair Calls 1806 1611 1506 1800 Sewer Backup and Repair Calls 792 904 765 775 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Personnel Services $1,801,986 $1,821,807 $1,857,153 $2,287,456 Supplies 78,926 44,285 53,000 109,480 City Support Services 68,258 72,617 89,559 219,750 Utility Services 3,773,667 3,890,452 4,020,500 4,223,750 Operations Support 9,450 7,390 10,050 10,100 Staff Support 37,795 35,788 43,000 41,450 City Assistance 200 40 0 0 Professional Services 465,999 377,238 380,400 392,400 Fund Charges/Transfers 8,615,455 8,930,072 6,746,368 6,794,386 Maintenance Services 10,195,253 10,994,260 11,347,820 11,872,500 170 of 275 WATER AND SEWER ADMINISTRATION Other Costs 40,000 36,616 40,000 40,000 Debt Service 2,072,273 637,022 2,619,511 2,597,184 Other Financing Sources 0 57,095 0 0 Rental/Leasing 96,568 113,265 105,402 60,700 Operating Equipment 6,950 8,201 13,000 124,500 Capital Outlay 0 0 255,507 1,075,000 Total $27,262,779 $27,026,148 $27,581,270 $29,848,656 Projects $0 $5,000,000 $326,687 $0 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will increase 8.2% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the purchase of a replacement Combo Vac Truck, system monitoring upgrades and easement acquisition for future infrastructure. 171 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ W & S ADMINISTRATION ==================== Personnel Services 575-511110 Regular 1,182,237 1,171,386 1,305,491 929,700 1,152,596 1,472,343 ____________ 575-511120 Overtime 52,807 82,165 68,801 55,888 85,000 72,173 ____________ 575-511210 Longevity 30,266 11,801 13,861 10,030 9,922 11,705 ____________ 575-511230 Certification Allowance 10,761 16,783 13,791 12,953 11,104 10,851 ____________ 575-511240 Vehicle/phone Allowance 900 866 900 0 0 0 ____________ 575-511310 FICA - Employer 92,185 94,928 107,008 73,415 96,284 119,579 ____________ 575-511350 TMRS-Employer 203,588 210,831 229,263 156,048 201,567 261,159 ____________ 575-511410 Health-Employer 218,247 219,573 265,624 201,301 275,733 316,229 ____________ 575-511500 Workers' Compensation 10,995 13,475 22,745 24,947 24,947 23,417 ____________ TOTAL Personnel Services 1,801,986 1,821,807 2,027,484 1,464,281 1,857,153 2,287,456 Supplies 575-521000 Operating Supplies 8,469 11,551 10,000 10,240 20,000 15,000 ____________ 575-521100 Office Supplies 962 1,565 1,500 739 1,500 2,000 ____________ 575-521200 Medical/Chem Supplies 1,391 1,457 1,500 978 1,500 5,980 ____________ 575-521400 Plumbing Supplies 68,105 29,713 50,000 10,495 30,000 85,000 ____________ 575-521600 Equip Maint Supplies 0 0 0 0 0 1,500 ____________ TOTAL Supplies 78,926 44,285 63,000 22,452 53,000 109,480 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 575-532400 Computer Fees & Licenses 0 0 0 0 0 4,000 ____________ 575-532500 City Insurance-Commercial 65,833 70,562 78,000 86,059 86,059 97,000 ____________ 575-532800 Employee Appreciation Events 2,500 2,055 3,500 2,907 3,500 3,750 ____________ 575-532900 Contingencies ( 76 ) 0 109,000 0 0 115,000 ____________ TOTAL City Support Services 68,258 72,617 190,500 88,966 89,559 219,750 Utility Services 575-533100 Gas Utility Service 2,064 2,820 3,000 2,225 3,000 4,000 ____________ 575-533200 Electric Utility Service 428,361 403,065 325,000 292,361 450,000 450,000 ____________ 575-533310 Telephone/Cell Phones 429 81 2,000 0 2,000 0 ____________ 575-533400 Water Purchase 3,293,664 3,415,885 3,200,000 2,004,481 3,500,000 3,700,000 ____________ 575-533410 Water Utility Service 1,936 2,075 2,500 2,032 2,500 2,750 ____________ 575-533500 Vehicle Fuel 47,213 66,524 53,000 48,424 63,000 67,000 ____________ TOTAL Utility Services 3,773,667 3,890,452 3,585,500 2,349,523 4,020,500 4,223,750 Operations Support 575-534000 Postage 306 272 300 61 300 350 ____________ 575-534100 Advertising 2,455 0 3,000 0 3,000 3,000 ____________ 575-534200 Printing & Binding 0 179 250 31 250 250 ____________ 575-534300 Equipment Maintenance - Copie 6,688 6,939 6,500 4,453 6,500 6,500 ____________ TOTAL Operations Support 9,450 7,390 10,050 4,545 10,050 10,100 XXXXXXX 172 of 275172 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 7 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Staff Support 575-535100 Uniforms 15,113 13,960 20,000 9,723 20,000 17,450 ____________ 575-535300 Memberships 5,683 0 0 0 0 0 ____________ 575-535500 Training/Travel 15,000 20,545 23,000 11,006 23,000 23,000 ____________ 575-535510 Meeting Expenses 1,999 1,283 0 0 0 1,000 ____________ TOTAL Staff Support 37,795 35,788 43,000 20,730 43,000 41,450 City Assistance 575-537100 Medical Services 200 40 0 0 0 0 ____________ TOTAL City Assistance 200 40 0 0 0 0 Professional Services 575-541200 Legal Svcs 225,226 113,915 150,000 149,176 200,000 125,000 ____________ 575-541300 Other Consl/Prof Services 121,249 45,587 145,000 44,449 60,000 145,000 ____________ 575-541305 Cell Tower Management Fees 92,124 108,128 108,000 91,811 95,000 96,000 ____________ 575-541400 Auditor/Accounting Service 26,000 24,000 24,000 24,000 24,000 25,000 ____________ 575-541500 Paying Agent 1,400 797 1,400 600 1,400 1,400 ____________ 575-541502 Cost of Bond Issuance 0 84,811 0 0 0 0 ____________ TOTAL Professional Services 465,999 377,238 428,400 310,035 380,400 392,400 Fund Charges/Transfers 575-548040 Contribution To CVLGC 99,999 300,000 400,000 400,000 400,000 300,000 ____________ 575-548050 Contribution to SSLG 3,908,231 3,913,110 3,898,064 2,977,674 3,898,064 4,065,751 ____________ 575-548060 Contribution to CCMA 714,450 716,245 800,000 218,025 800,000 715,050 ____________ 575-548101 Transfer Out - General Fund 0 0 4,000 0 4,000 4,000 ____________ 575-548600 Inter-fund Charges-Admin 1,450,827 1,478,230 1,493,620 1,244,683 1,493,620 1,540,372 ____________ 575-548610 Interfund Charge-Fleet 116,624 163,596 150,684 125,570 150,684 169,213 ____________ 575-548800 Depreciation Expense 2,313,943 2,358,892 0 0 0 0 ____________ 575-548900 Amortization Expense 11,381 0 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 8,615,455 8,930,072 6,746,368 4,965,952 6,746,368 6,794,386 Maintenance Services 575-551100 Building Maintenance 2,451 2,908 5,000 0 5,000 10,000 ____________ 575-551300 Computer Maintenance 11,004 14,647 17,500 6,229 17,500 17,500 ____________ 575-551400 Minor & Other Equip Maint 2,127 3,302 5,100 2,433 5,100 5,100 ____________ 575-551500 Water Maintenance 70,211 132,340 200,000 144,427 200,000 280,000 ____________ 575-551510 Waste Contractor Expense 5,206,801 5,452,509 5,000,000 4,147,104 5,500,000 5,582,100 ____________ 575-551520 Sewer Treatment-CCMA/MUD 4,708,982 5,286,445 4,182,000 4,072,525 5,500,000 5,720,000 ____________ 575-551530 Sewer Maintenance 129,617 78,157 90,000 33,044 90,000 120,000 ____________ 575-551540 I&I Maintenance 45,429 7,299 50,000 0 10,000 50,000 ____________ 575-551600 Street Maintenance Materials 18,411 16,333 20,000 16,992 20,000 87,500 ____________ 575-551720 Low Flow Rebate Program 0 100 400 0 0 100 ____________ 575-551800 Other Maintenance Agreements 220 220 200 220 220 200 ____________ TOTAL Maintenance Services 10,195,253 10,994,260 9,570,200 8,422,973 11,347,820 11,872,500 XXXXXXX 173 of 275173 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 8 PROPOSED BUDGET WORKSHEET 202-WATER & SEWER AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Other Costs 575-554100 State Water Fees-TCEQ 40,000 36,616 40,000 36,605 40,000 40,000 ____________ TOTAL Other Costs 40,000 36,616 40,000 36,605 40,000 40,000 Debt Service 575-555900 Debt Service 1,560,000 0 1,912,700 1,580,000 1,580,000 1,630,000 ____________ 575-555900.Interest Expense 512,273 637,022 587,077 1,039,511 1,039,511 967,184 ____________ TOTAL Debt Service 2,072,273 637,022 2,499,777 2,619,511 2,619,511 2,597,184 Other Financing Sources 575-556000 Issuance Costs 0 57,095 0 0 0 0 ____________ TOTAL Other Financing Sources 0 57,095 0 0 0 0 Rental/Leasing 575-561000 Rental-Building & Land 3,041 3,132 3,275 3,402 3,402 3,700 ____________ 575-561100 Rental-Equipment 0 8,133 1,000 0 0 6,000 ____________ 575-561200 Lease/Purchase Payments 93,527 102,000 68,000 85,000 102,000 51,000 ____________ TOTAL Rental/Leasing 96,568 113,265 72,275 88,402 105,402 60,700 Operating Equipment 575-571000 Furniture & Fixtures 4,361 3,952 3,000 266 3,000 6,000 ____________ 575-571300 Computer & Periphe. < $5000 0 0 0 0 0 108,500 ____________ 575-571500 Minor Equipment 2,588 4,249 4,000 4,963 10,000 10,000 ____________ TOTAL Operating Equipment 6,950 8,201 7,000 5,229 13,000 124,500 Capital Outlay 575-581000 MAJOR PROJECTS-water & sewer 0 0 0 0 0 250,000 ____________ 575-581010 LAND/ROW 0 0 0 0 0 100,000 ____________ 575-581200 Vehicles & Access. Over $5,00 0 0 52,500 55,382 57,500 0 ____________ 575-581800 Equipment Over $5,000 0 0 208,900 193,006 198,007 725,000 ____________ TOTAL Capital Outlay 0 0 261,400 248,388 255,507 1,075,000 Water Line Relocation ___________ ___________ ___________ ___________ ___________ ____________ ____________ Aviation Heights ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL W & S ADMINISTRATION 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC WORKS 27,262,779 27,026,148 25,544,954 20,647,593 27,581,270 29,848,656 XXXXXXX 174 of 275174 of 275 FUND: 411 CAPITAL RECOVERY FUND WATER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Provide citizens with quality projects completed on-time and on-budget. • Design a 3 million gallon ground storage and booster station • State law mandates that the Water/Wastewater Capital Recovery plan be updated at least every five years. The last study was 2011. 175 of 275 CAPITAL RECOVERY FUND - WATER PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $1,079,712 $832,664 $900,000 $1,000,000 Miscellaneous 10,310 65,208 211,800 222,000 Total $1,090,022 $897,871 $1,111,800 $1,222,000 Expenses Non Departmental $46,922 $37,234 $55,748 $55,748 Projects 512,000 4,230,819 0 0 Total $558,922 $4,268,052 $55,748 $55,748 Over/-Under $531,100 -$3,370,181 $1,056,052 $1,166,252 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $55,748 for any professional services or studies that need to be completed. 176 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 1,079,712 832,664 1,100,000 573,302 900,000 1,000,000 ____________ Miscellaneous 10,310 65,208 51,500 179,590 211,800 222,000 ____________ TOTAL REVENUES 1,090,022 897,871 1,151,500 752,892 1,111,800 1,222,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 46,922 37,234 55,748 1,000 55,748 55,748 ____________ TOTAL GENERAL GOVERNMENT 46,922 37,234 55,748 1,000 55,748 55,748 MISC & PROJECTS PROJECTS 512,000 4,230,819 0 0 0 0 ____________ TOTAL MISC & PROJECTS 512,000 4,230,819 0 0 0 0 ____________ TOTAL EXPENDITURES 558,922 4,268,052 55,748 1,000 55,748 55,748 REVENUE OVER/(UNDER) EXPENDITURES 531,100 ( 3,370,181) 1,095,752 751,892 1,056,052 1,166,252 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 177 of 275177 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455900 Cap Rcvry-Water 1,079,712 832,664 1,100,000 573,302 900,000 1,000,000 ____________ TOTAL Fees 1,079,712 832,664 1,100,000 573,302 900,000 1,000,000 Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Miscellaneous 000-491000 Interest Earned 237 754 1,500 1,307 1,800 2,000 ____________ 000-491200 Investment Income 10,073 64,453 50,000 178,282 210,000 220,000 ____________ TOTAL Miscellaneous 10,310 65,208 51,500 179,590 211,800 222,000 ____________ TOTAL REVENUES 1,090,022 897,871 1,151,500 752,892 1,111,800 1,222,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 178 of 275178 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 101-532400 Computer Fees & Licenses 0 0 11,748 0 11,748 11,748 ____________ TOTAL City Support Services 0 0 11,748 0 11,748 11,748 Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 101-541300 Professional Services-Cap Pla 45,922 36,234 43,000 0 43,000 43,000 ____________ 101-541400 Auditor/Accounting Service 1,000 1,000 1,000 1,000 1,000 1,000 ____________ TOTAL Professional Services 46,922 37,234 44,000 1,000 44,000 44,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 46,922 37,234 55,748 1,000 55,748 55,748 XXXXXXX 179 of 275179 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NONDEPARTMENTAL =============== Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 46,922 37,234 55,748 1,000 55,748 55,748 XXXXXXX 180 of 275180 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers 900-548406 Transfer Out-Public Imprvment 512,000 4,230,819 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 512,000 4,230,819 0 0 0 0 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 512,000 4,230,819 0 0 0 0 XXXXXXX 181 of 275181 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 21 PROPOSED BUDGET WORKSHEET 411-CAPITAL RECOVERY - WATER AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ LIVE OAK ELEVATED TANK ====================== Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 512,000 4,230,819 0 0 0 0 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 558,922 4,268,052 55,748 1,000 55,748 55,748 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 182 of 275182 of 275 FUND: 421 CAPITAL RECOVERY FUND SEWER (Water & Sewer) DESCRIPTION The Capital Recovery program is designated to support future growth of population and commercial water and wastewater demands without an impact on existing customers while keeping bond supported programs to a minimum. Capital Recovery projects are based on the number of connections sold to increase pumping, storage and transmission water lines, and wastewater programs. Impact funds (Capital Recovery) must be used within ten years of collection date. All water and wastewater improvements are constructed to meet State Board of Insurance and Texas Commission on Environmental Quality rules and regulations. GOALS AND OBJECTIVES • Ensure the Texas Commission of Environmental Quality (TCEQ) rules and regulations are met for future growth. • Continue to improve and provide an efficient and reliable water and wastewater system that meets all of the State rules and regulations and future growth in the community. • Preliminary engineering and land acquisition for a waste water treatment plant for South Schertz. Initiate plans for the Southeast Quad Pump Station and the Ground Storage and Distribution Main for South Schertz. State law mandates that the Water/Wastewater Capital Recovery Plan be updated at least every five years. Last study was in 20 11. Currently the Sedona WWTP serves the Crossvine Subdivision area but will be eliminated when the new CCMA WWTP comes on line. A sewer line and lift-station will be needed to accomplish this project. • Initiate and institute a study to implement reuse water throughout the City. • Provide citizens with quality projects completed on-time and on-budget. 183 of 275 CAPITAL RECOVERY FUND - SEWER PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $611,659 $371,261 $400,000 $500,000 Miscellaneous 9,865 59,887 245,000 200,000 Total $621,523 $431,148 $645,000 $700,000 Expenses Non-Departmental $7,855,487 $21,382 $67,248 $67,248 Total $7,855,487 $21,382 $67,248 $67,248 Over/-Under -$7,233,964 $409,766 $577,752 $632,752 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $67,248 for any professional services or studies that need to be completed. 184 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 611,659 371,261 550,000 355,654 400,000 500,000 ____________ Miscellaneous 9,865 59,887 51,500 194,555 245,000 200,000 ____________ TOTAL REVENUES 621,523 431,148 601,500 550,209 645,000 700,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 7,855,487 21,382 64,248 2,558 67,248 67,248 ____________ TOTAL GENERAL GOVERNMENT 7,855,487 21,382 64,248 2,558 67,248 67,248 MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL EXPENDITURES 7,855,487 21,382 64,248 2,558 67,248 67,248 REVENUE OVER/(UNDER) EXPENDITURES ( 7,233,964) 409,766 537,252 547,651 577,752 632,752 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 185 of 275185 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455910 Cap Rcvry-Waste Water 611,659 371,261 550,000 355,654 400,000 500,000 ____________ TOTAL Fees 611,659 371,261 550,000 355,654 400,000 500,000 Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Miscellaneous 000-491000 Interest Earned 195 6,415 1,500 18,276 25,000 25,000 ____________ 000-491200 Investment Income 39,750 63,418 50,000 176,128 220,000 175,000 ____________ 000-491900 Unrealize Gain/Loss-Captl On( 30,080 ) ( 9,945 ) 0 151 0 0 ____________ TOTAL Miscellaneous 9,865 59,887 51,500 194,555 245,000 200,000 ____________ TOTAL REVENUES 621,523 431,148 601,500 550,209 645,000 700,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 186 of 275186 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 101-532400 Computer Fees & Licenses 0 0 11,748 0 11,748 11,748 ____________ TOTAL City Support Services 0 0 11,748 0 11,748 11,748 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 101-541300 Professional Services-Cap Pla 55,698 15,816 50,000 0 50,000 50,000 ____________ 101-541400 Auditor/Accounting Service 1,000 1,000 1,000 1,000 1,000 1,000 ____________ 101-541650 Investment Mgt Fee-Sewer 3,789 4,566 1,500 1,558 4,500 4,500 ____________ TOTAL Professional Services 60,487 21,382 52,500 2,558 55,500 55,500 Fund Charges/Transfers 101-548406 Transfer Out-Water/Sewer Prjc 7,795,000 0 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 7,795,000 0 0 0 0 0 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 7,855,487 21,382 64,248 2,558 67,248 67,248 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 7,855,487 21,382 64,248 2,558 67,248 67,248 XXXXXXX 187 of 275187 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 421-CAPITAL RECOVERY - SEWER AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ SEWER PROJECTS ============== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 7,855,487 21,382 64,248 2,558 67,248 67,248 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 188 of 275188 of 275 FUND: 204 DRAINAGE FUND DEPARTMENT DESCRIPTION The Public Works Drainage Division provides essential services that contributes to a safer and more attractive community through the maintenance and management of drainage channels, storm water inlets, floodways, road right -of-way, alleys, and compliance with regulations, as well as reviewing subdivision plans and the issuance of permits for development that potentially affects drainage infrastructure. The revenues come from a fee charged to “users”. A “user” is any citizen or business that owns impervious surfaces and/or any man-made structure, such as buildings, parking lots, or driveways. GOALS AND OBJECTIVES • Protect lives and property. • Adhere to best management practices in the maintenance of natural creek waterways and earthen channels to ensure water quality, reduce erosion, and increase conveyance. • Technical review and issuance of floodplain permits, floo d insurance rate map revision, floodplain violation identification, coordination and mitigation support. • Continue to evaluate, consider, and pursue all available resources for innovative management of the drainage infrastructure. 189 of 275 PUBLIC WORKS DRAINAGE ORGANIZATIONAL CHART DRAINAGE 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Director 1 1 1 1 Assistant Director 1 1 1 0 Streets/Drainage Manager 1 1 1 1 Drainage Superintendent 1 1 1 1 Drainage Worker II 2 2 2 2 Drainage Worker I 5 5 5 5 TOTAL POSITIONS 11 11 11 10 PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Acres of Alleys Maintained 5.15 5.15 5.15 5.15 Acres of Rights-of-Way (ROW) Maintained 66.46 66.46 66.46 66.46 Acres of Drainage Ditches Maintained 158.75 220 220 220 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget City Manager Deputy City Manager Public Works Streets Water & Sewer Drainage 190 of 275 PUBLIC WORKS DRAINAGE Monthly Operating Expenditures 79,252.85 87,284 110,512 125,830 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget ROW Maintenance & Mowing, Hours 4250 4320 4550 4550 Drainage Mowing, Hours 1080 1340 1380 1400 Drainage Structure Maintenance, Hours 1640 2151 2100 2250 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Permits $6,670 $9,650 $11,000 $10,200 Fees 1,211,192 1,258,899 1,258,500 1,321,850 Fund Transfers 0 19,166 17,573 17,573 Miscellaneous 59,975 3,938 27,500 27,000 Total $1,277,838 $1,291,653 $1,314,573 $1,376,623 Expenses Personnel $379,237 $283,539 $527,883 $589,467 Supplies 3,717 10,989 6,950 7,800 City Support Services 4,474 4,490 15,672 17,000 Utility Services 20,288 26,436 30,900 30,000 Operations Support 31 0 0 0 Staff Support 13,042 11,171 14,000 15,444 City Assistance 120 40 200 200 Professional Services 2,720 16,225 77,500 16,000 Fund Charges/Transfers 647,133 682,199 575,443 528,746 Maintenance Services 10,728 9,764 75,000 156,000 Other Costs 0 100 105 100 Debt Services 121,740 0 0 0 Operating Equipment 6,867 2,459 2,500 9,450 Capital Outlay 0 0 165,000 124,000 Projects 0 0 0 100,000 Total $1,210,097 $1,047,411 $1,491,153 $1,594,207 Over/-Under $67,741 $244,241 -$176,580 -$217,584 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The FY 2023-24 Budget increase 4.7% from the FY 2022-23 year-end estimate from anticipated service additions. 191 of 275 PUBLIC WORKS DRAINAGE Expenses: The FY 2023-24 Budget will increase 6.9% from the FY 2022-23 year-end estimate for anticipated wage adjustments and equipment replacements and additional drainage channel maintenance projects. 192 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Permits 6,670 9,650 7,000 13,050 11,000 10,200 ____________ Fees 1,211,192 1,258,899 1,258,500 1,054,423 1,258,500 1,321,850 ____________ Fund Transfers 0 19,166 182,573 0 17,573 17,573 ____________ Miscellaneous 59,975 3,938 2,000 20,467 27,500 27,000 ____________ TOTAL REVENUES 1,277,838 1,291,653 1,450,073 1,087,941 1,314,573 1,376,623 EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207 ____________ TOTAL PUBLIC WORKS 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207 MISC & PROJECTS PROJECTS 0 0 0 0 0 100,000 ____________ TOTAL MISC & PROJECTS 0 0 0 0 0 100,000 ____________ TOTAL EXPENDITURES 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,594,207 REVENUE OVER/(UNDER) EXPENDITURES 67,741 244,241 10,266 23,733 ( 176,580) ( 217,584) =========== =========== =========== =========== =========== ============ ============ XXXXXXX 193 of 275193 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Permits 000-432400 Floodplain Permit 6,670 9,650 7,000 13,050 11,000 10,200 ____________ TOTAL Permits 6,670 9,650 7,000 13,050 11,000 10,200 Fees 000-457500 Drainage Penalties 1,540 9,881 8,500 8,803 8,500 9,350 ____________ 000-457600 Drainage Fee 1,209,653 1,249,018 1,250,000 1,045,620 1,250,000 1,312,500 ____________ TOTAL Fees 1,211,192 1,258,899 1,258,500 1,054,423 1,258,500 1,321,850 Fund Transfers 000-481000 Transfer In - Reserves 0 0 165,000 0 0 0 ____________ 000-486100 Transfer In 0 19,166 0 0 0 0 ____________ 000-486101 Transfer In - General Fund 0 0 17,573 0 17,573 17,573 ____________ TOTAL Fund Transfers 0 19,166 182,573 0 17,573 17,573 Miscellaneous 000-491000 Interest Earned 82 710 500 2,951 4,500 4,000 ____________ 000-491200 Investment Income 738 3,228 1,500 17,517 23,000 23,000 ____________ 000-497000 Misc Income-Drainage 59,155 0 0 0 0 0 ____________ TOTAL Miscellaneous 59,975 3,938 2,000 20,467 27,500 27,000 ____________ TOTAL REVENUES 1,277,838 1,291,653 1,450,073 1,087,941 1,314,573 1,376,623 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 194 of 275194 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ DRAINAGE ======== Personnel Services 579-511110 Regular 234,047 202,262 319,184 265,615 331,406 368,504 ____________ 579-511120 Overtime 8,883 3,539 7,174 4,646 7,174 8,265 ____________ 579-511210 Longevity 9,876 10,151 9,558 12,802 12,802 13,145 ____________ 579-511230 Certification Allowance 1,985 2,352 2,450 2,573 2,723 2,873 ____________ 579-511310 FICA - Employer 18,135 16,858 25,885 21,003 27,089 30,021 ____________ 579-511350 TMRS-Employer 41,806 ( 13,709) 55,458 44,084 56,710 65,566 ____________ 579-511410 Health-Employer 60,674 57,392 99,305 63,528 82,126 94,154 ____________ 579-511500 Workers' Compensation 3,831 4,694 6,200 8,692 7,853 6,939 ____________ TOTAL Personnel Services 379,237 283,539 525,214 422,943 527,883 589,467 Supplies 579-521000 Operating Supplies 2,318 10,098 2,500 1,402 2,500 3,000 ____________ 579-521100 Office Supplies 237 111 250 113 250 600 ____________ 579-521200 Medical/Chem Supplies 1,162 780 4,000 1,130 4,000 4,000 ____________ 579-521300 Motor Vehicle Supplies 0 0 200 0 200 200 ____________ TOTAL Supplies 3,717 10,989 6,950 2,645 6,950 7,800 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 579-532500 City Insurance-Commercial 2,974 3,111 3,500 3,172 3,172 3,500 ____________ 579-532800 EMPLOYEE APPRECIATION EVENTS 1,500 980 2,500 1,475 2,500 2,500 ____________ 579-532900 Contingencies 0 399 10,000 460 10,000 11,000 ____________ TOTAL City Support Services 4,474 4,490 16,000 5,107 15,672 17,000 Utility Services 579-533310 Telephone/Cell Phones 805 383 900 0 900 0 ____________ 579-533500 Vehicle Fuel 19,483 26,052 16,000 24,350 30,000 30,000 ____________ TOTAL Utility Services 20,288 26,436 16,900 24,350 30,900 30,000 Operations Support 579-534200 Printing & Binding 31 0 0 0 0 0 ____________ TOTAL Operations Support 31 0 0 0 0 0 Staff Support 579-535100 Uniforms 6,306 5,263 6,000 4,722 6,000 6,300 ____________ 579-535300 Memberships ( 14) 0 0 0 0 600 ____________ 579-535500 Training/Travel 5,000 5,875 8,000 2,266 8,000 7,500 ____________ 579-535510 Meeting Expenses 1,200 33 0 0 0 500 ____________ 579-535600 Professional Certification 550 0 0 0 0 544 ____________ TOTAL Staff Support 13,042 11,171 14,000 6,988 14,000 15,444 XXXXXXX 195 of 275195 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 579-537100 Medical Services 120 40 200 0 200 200 ____________ TOTAL City Assistance 120 40 200 0 200 200 Professional Services 579-541200 Legal Svcs 59 0 1,000 0 1,000 1,000 ____________ 579-541310 Contractual Services 1,161 14,725 40,000 37,817 75,000 15,000 ____________ 579-541400 Auditor/Accounting Service 1,500 1,500 1,500 1,500 1,500 0 ____________ TOTAL Professional Services 2,720 16,225 42,500 39,317 77,500 16,000 Fund Charges/Transfers 579-548000 Transfer Out 20,355 0 0 0 0 0 ____________ 579-548101 Transfer Out - General Fund 0 0 1,000 0 1,000 0 ____________ 579-548500 Interfund Charges-Admin 285,506 308,010 320,073 266,728 320,073 265,625 ____________ 579-548600 Interfund Charges-Water 146,400 150,000 150,000 125,000 150,000 157,500 ____________ 579-548610 Interfund Charge-Fleet 99,261 115,807 104,370 86,975 104,370 105,621 ____________ 579-548800 Depreciation Expense 95,611 108,382 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 647,133 682,199 575,443 478,703 575,443 528,746 Maintenance Services 579-551300 Computer Maintenance ( 623) 0 0 0 0 0 ____________ 579-551610 Drainage Channel Maintenance 11,351 9,764 75,000 8,033 75,000 156,000 ____________ TOTAL Maintenance Services 10,728 9,764 75,000 8,033 75,000 156,000 Other Costs 579-554100 State Storm Water Fee-TCEQ 0 100 100 105 105 100 ____________ TOTAL Other Costs 0 100 100 105 105 100 Debt Service 579-555900 Debt Service 120,000 0 0 0 0 0 ____________ 579-555900.Interest Expense 1,740 0 0 0 0 0 ____________ TOTAL Debt Service 121,740 0 0 0 0 0 Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 579-571200 Vehicles & Access Less $5,000 130 0 0 0 0 0 ____________ 579-571300 Computer & Periphe. < $5,000 0 0 0 0 0 5,100 ____________ 579-571500 Equipment Under $5,000 6,737 2,459 2,500 2,402 2,500 4,350 ____________ TOTAL Operating Equipment 6,867 2,459 2,500 2,402 2,500 9,450 XXXXXXX 196 of 275196 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 PUBLIC WORKS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Capital Outlay 579-581010 Land Purchase 0 0 0 0 0 100,000 ____________ 579-581200 Vehicles & Access. Over $5,00 0 0 165,000 73,615 165,000 0 ____________ 579-581500 Machinery/Equipment 0 0 0 0 0 24,000 ____________ TOTAL Capital Outlay 0 0 165,000 73,615 165,000 124,000 ________________________________________________________________________________________________________________________________________ TOTAL DRAINAGE 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC WORKS 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,494,207 XXXXXXX 197 of 275197 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 204-DRAINAGE AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 900-541100 Engineering 0 0 0 0 0 100,000 ____________ TOTAL Professional Services 0 0 0 0 0 100,000 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 0 0 0 0 100,000 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 0 0 0 0 100,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 1,210,097 1,047,411 1,439,807 1,064,208 1,491,153 1,594,207 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 198 of 275198 of 275 FUND: 203 EMERGENCY MEDICAL SERVICES (EMS) DEPARTMENTAL DESCRIPTION Schertz Emergency Medical Services responds to 911 requests for ambulance service across a 230 square mile service area that includes the municipalities of Schertz, Cibolo, Live Oak, Marion, Santa Clara, Selma, Universal City, western Guadalupe County, Comal County Emergency Services District (ESD) #6 (about 25% of Comal County including the City of Garden Ridge) and JBSA Randolph. We also work with individual at-risk patients to insure they have the best access to primary healthcare and that their medical needs are being met befo re an emergency occurs. We educate our employees by providing over fifty hours of Continuing Education annually and over thirty hours for our first responders. We provide ambulance demonstrations and stand -by event coverage to further the knowledge of Emergency Medical Services and injury/illness prevention and preparedness. GOALS AND OBJECTIVES • Provide efficient pre-hospital healthcare services to the communities that we serve. • Integrate the care that we provide with the rest of the healthcare system to reduce demand for 911 services while elevating access to care and appropriate destination management for the citizens we serve. • Provide appropriate and timely education and training to our employees and our first responders to ensure the best and most current standard of care is provided. • Provide high quality pre-hospital training and community education for the communities we serve and the region as a whole. • Provide education and assistance to the community to prevent and prepare them for medical emergencies through community education, demonstrations, immunizations, and CPR and Automatic External Defibrillator training programs. • Be the preferred employer for pre-hospital healthcare providers in the State of Texas 199 of 275 EMERGENCY MEDICAL SERVICES (EMS) • Be thoroughly prepared for man-made and natural disasters in our jurisdiction, region, and statewide. • Meet the needs of our customers and to solidify relationships and agreements with all eight cities, three counties and one Emergency Services District for which we provide service. ORGANIZATIONAL CHART EMS 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Chief 1 1 1 1 Assistant Chief - Operations 1 1 1 1 Assistant Chief - Clinical 1 1 1 1 Community Health Coordinator 1 1 1 1 Training Coordinator 1 1 1 2 Office Manager 1 1 1 1 Instructor 1 1 1 0 Administrative Asst. 1 1 1 1 Billing Specialist 3 3 3 3 EMS Battalion Chief 3 3 3 3 Field Training Officer 3 3 3 0 Lieutenant 3 3 3 6 MIH Paramedic 1 1 1 1 Paramedic 28 30 32 40 EMT 6 6 12 12 P/T Paramedics 15 15 15 15 P/T EMT 5 5 5 5 P/T Supply Coordinator 1 1 1 1 TOTAL POSITIONS 76 78 86 90 City Manager Emergency Medical Services (EMS) 200 of 275 EMERGENCY MEDICAL SERVICES (EMS) PERFORMANCE INDICATORS Workload/Output 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Requests for EMS Service 12,269 13,520 13,618 14,893 Transports to Hospitals 7,443 8,332 8,366 9,358 Hospital to Hospital Transports 795 913 900 925 Collections per Transport $459 $538 $500 $525 Students Enrolled in EMT Certification Classes 135 154 140 160 Trips billed for Alamo Heights 546 623 600 650 Members of EMS Passport 432 417 450 450 Efficiency 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Response Time 90% Reliability 13:59 13:59 13:00 13:00 Total Time on Task (Minutes) 58:30 57:50 57:00 57:00 Transport Percentage 61% 62% 62% 62% Days Sales Outstanding 45.78 33.29 45 35 Mutual Aid Requested 28 22 20 20 Students Graduated from EMT Certification Classes 63 83 70 100 Effectiveness 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Critical Failures / 100,000 miles 7.0 3.7 6 4 Fleet Accidents / 100,000 miles 5.0 3.3 4 3 Cardiac Arrest Save % 7.1% 8% 10% 10% Correct recognition of STEMI 64.6% 62% 75% 75% EMT Class Certification Pass Rate 85.7% 92% 90% 94% 201 of 275 EMERGENCY MEDICAL SERVICES (EMS) Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $7,164,000 $7,780,595 $7,925,405 $8,486,771 Inter-Jurisdictional 3,204,108 4,133,931 3,901,113 4,207,452 Fund Transfers 409,606 7,381 0 0 Miscellaneous 115,705 81,240 199,465 166,000 Total $10,893,569 $12,003,147 $12,025,983 $12,860,223 Expenses Personnel $5,087,531 $5,748,218 $6,567,746 $7,778,652 Supplies 356,297 441,925 435,369 440,425 City Support Services 71,113 81,610 141,969 199,200 Utility Services 130,473 186,822 160,500 176,000 Operations Support 152,744 34,261 33,570 34,400 Staff Support 55,329 68,776 102,492 88,000 City Assistance 616,862 623,522 623,989 689,566 Professional Services 113,798 149,674 124,000 128,000 Fund Charges/Transfers 3,272,625 3,292,461 2,875,756 3,280,093 Maintenance Services 10,560 10,440 11,000 13,000 Debt Service 115,100 0 0 0 Rental/Leasing 65,118 -6,633 78,509 120,000 Operating Equipment 74,513 37,659 114,849 58,500 Capital Outlay 0 17,240 710,000 635,000 Total $10,122,063 $10,685,974 $11,979,749 $13,640,835 Over/-Under $771,505 $1,317,174 $46,234 -$780,612 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2023-24 Budget are expected to increase 6.9% from FY 2022-23 year-end estimates from an increase in transports and new service contracts with customer cities. Expenses: The FY 2023-24 Budget will increase 13.9% from the FY 2022-23 year-end estimate due to anticipated wage adjustments and the addition of 4 EMT positions. 202 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 7,164,150 7,780,595 7,605,302 5,607,235 7,925,405 8,486,771 ____________ Inter-Jurisdictional 3,204,108 4,133,931 3,978,179 3,601,502 3,901,113 4,207,452 ____________ Fund Transfers 409,606 7,381 262,000 0 0 0 ____________ Miscellaneous 115,705 81,240 171,500 186,986 199,465 166,000 ____________ TOTAL REVENUES 10,893,569 12,003,147 12,016,982 9,395,724 12,025,983 12,860,223 EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 ____________ TOTAL PUBLIC SAFETY 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL EXPENDITURES 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 REVENUE OVER/(UNDER) EXPENDITURES 771,505 1,317,174 1,319 ( 609,567) 46,234 ( 780,612) =========== =========== =========== =========== =========== ============ ============ XXXXXXX 203 of 275203 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-456100 Ambulance/Mileage Transprt Fe 6,844,294 7,400,892 7,248,302 5,312,710 7,566,405 8,107,771 ____________ 000-456110 Passport Membership Fees 25,765 26,660 26,000 25,285 25,000 26,000 ____________ 000-456120 EMT Class - Fees 134,600 170,975 140,000 115,615 155,000 150,000 ____________ 000-456122 CE Class - Fees 19,745 18,523 20,000 20,691 20,000 20,000 ____________ 000-456130 Immunization Fees 2,149 2,266 3,000 1,937 2,000 3,000 ____________ 000-456140 Billing Fees-External 20,157 23,383 28,000 22,338 29,000 30,000 ____________ 000-456150 Standby Fees 39,826 53,639 50,000 41,325 50,000 50,000 ____________ 000-456155 Community Services Support 40,176 42,062 50,000 36,371 38,000 50,000 ____________ 000-456160 MIH Services 37,413 42,145 40,000 30,963 40,000 50,000 ____________ 000-459200 NSF Check Fee 25 50 0 0 0 0 ____________ TOTAL Fees 7,164,150 7,780,595 7,605,302 5,607,235 7,925,405 8,486,771 Inter-Jurisdictional 000-473500 Seguin/Guadalupe Co Support 1,005,263 850,607 927,935 773,279 927,935 1,020,728 ____________ 000-474200 JBSA Support 0 582,131 654,778 544,659 654,778 674,421 ____________ 000-474300 Cibolo Support 473,115 529,044 557,334 557,334 557,334 637,650 ____________ 000-475100 Comal Co ESD #6 141,411 200,905 132,247 104,509 139,346 154,309 ____________ 000-475200 Live Oak Support 246,256 259,351 273,764 273,764 273,764 282,952 ____________ 000-475300 Universal City Support 321,566 335,885 345,554 345,554 345,554 342,714 ____________ 000-475400 Selma Support 171,441 180,290 186,132 186,132 186,132 214,655 ____________ 000-475500 Schertz Support 667,049 695,644 725,514 725,514 725,514 770,949 ____________ 000-475600 Santa Clara Support 11,455 11,953 12,236 12,236 12,236 12,888 ____________ 000-475800 Marion Support 18,375 21,364 22,685 22,685 22,685 21,184 ____________ 000-475910 TASPP Program 148,177 466,757 140,000 55,835 55,835 75,000 ____________ TOTAL Inter-Jurisdictional 3,204,108 4,133,931 3,978,179 3,601,502 3,901,113 4,207,452 Fund Transfers 000-486000 Transfer In-Reserves 0 0 262,000 0 0 0 ____________ 000-486100 Transfer In 0 7,381 0 0 0 0 ____________ 000-486405 Transfer In-Grant Fund 409,606 0 0 0 0 0 ____________ TOTAL Fund Transfers 409,606 7,381 262,000 0 0 0 Miscellaneous 000-491000 Interest Earned 489 1,164 1,500 7,930 10,000 10,000 ____________ 000-491200 Investment Income 959 5,895 4,000 23,787 27,000 24,000 ____________ 000-493203 Donations-EMS 925 1,500 2,000 1,215 465 2,000 ____________ 000-497000 Misc Income 48,218 28,162 94,000 100,105 110,000 60,000 ____________ 000-497100 Recovery of Bad Debt 11,223 12,903 20,000 13,962 12,000 20,000 ____________ 000-497110 Collection Agency-Bad Debt 53,891 31,617 50,000 39,987 40,000 50,000 ____________ TOTAL Miscellaneous 115,705 81,240 171,500 186,986 199,465 166,000 ____________ TOTAL REVENUES 10,893,569 12,003,147 12,016,982 9,395,724 12,025,983 12,860,223 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 204 of 275204 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ SCHERTZ EMS =========== Personnel Services 280-511110 Regular 2,770,929 3,206,233 3,337,737 3,016,941 3,500,000 4,178,571 ____________ 280-511120 Overtime 864,024 1,094,359 1,000,000 856,164 1,075,000 1,185,414 ____________ 280-511210 Longevity 48,698 37,929 45,351 46,097 48,000 49,293 ____________ 280-511220 Clothing Allowance 12,972 17,824 14,976 14,484 17,000 19,344 ____________ 280-511230 Certification Allowance 11,645 16,730 20,410 15,095 18,000 21,320 ____________ 280-511310 FICA - Employer 272,255 318,078 350,838 290,932 360,000 410,428 ____________ 280-511350 TMRS-Employer 564,709 363,551 707,043 588,147 725,000 898,451 ____________ 280-511410 Health-Employer 474,438 633,799 686,029 575,304 710,000 898,414 ____________ 280-511500 Workers' Compensation 67,862 59,715 76,206 114,746 114,746 117,417 ____________ TOTAL Personnel Services 5,087,531 5,748,218 6,238,590 5,517,911 6,567,746 7,778,652 Supplies 280-521000 Operating Supplies 629 1,870 2,000 222 2,000 2,000 ____________ 280-521010 Operating Supplies-EMT Class 29,950 39,944 30,000 25,705 26,000 30,000 ____________ 280-521020 Operating Supplies-CE Class 6,852 526 17,275 10,220 17,000 9,925 ____________ 280-521025 Community Support Supplies 23,480 34,258 25,000 19,646 20,000 25,000 ____________ 280-521030 Operating Supplies- MIH 0 174 2,000 1,369 1,369 2,000 ____________ 280-521100 Office Supplies 2,813 3,274 4,000 3,095 4,000 4,000 ____________ 280-521200 Medical/Chem Supplies 280,902 355,917 300,000 344,604 350,000 350,000 ____________ 280-521250 Immunization Supplies 7,998 3,060 14,000 8,950 12,000 14,000 ____________ 280-521300 Motor Veh. Supplies 2,480 2,765 2,500 1,704 2,000 2,500 ____________ 280-521600 Equip Maint Supplies 1,194 136 1,750 991 1,000 1,000 ____________ TOTAL Supplies 356,297 441,925 398,525 416,505 435,369 440,425 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 280-532350 Software Maintenance 46,396 49,382 75,000 45,890 55,000 106,200 ____________ 280-532500 City Insurance-Commercial 24,718 31,430 35,000 38,469 38,469 43,000 ____________ 280-532900 Contingencies 0 798 48,500 0 48,500 50,000 ____________ TOTAL City Support Services 71,113 81,610 158,500 84,359 141,969 199,200 Utility Services 280-533100 Gas Utility Service 6,538 6,777 7,000 6,393 7,000 7,000 ____________ 280-533200 Electric Utility Service 10,138 9,734 12,000 6,143 8,500 12,000 ____________ 280-533310 Telephone/Cell Phones 7,731 586 0 0 0 0 ____________ 280-533320 Telephone/Air Cards 261 0 0 0 0 0 ____________ 280-533330 Telephone/Internet 1,587 0 0 0 0 0 ____________ 280-533410 Water Utility Service 5,162 4,712 7,000 2,197 5,000 7,000 ____________ 280-533500 Vehicle Fuel 99,055 165,015 150,000 117,316 140,000 150,000 ____________ TOTAL Utility Services 130,473 186,822 176,000 132,048 160,500 176,000 XXXXXXX 205 of 275205 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Operations Support 280-534000 Postage 2,427 5,019 6,500 3,991 5,000 6,500 ____________ 280-534100 Advertising 0 485 0 0 0 0 ____________ 280-534200 Printing & Binding 2,609 2,514 3,000 2,683 3,000 3,000 ____________ 280-534300 Equipment Maintenance - Copie 4,654 4,828 5,000 3,098 4,500 5,000 ____________ 280-534400 EMT Class Instructors 13,440 15,520 8,000 9,920 14,000 10,000 ____________ 280-534410 CE Class Instructors 640 0 1,500 880 1,000 2,400 ____________ 280-534420 Community Support-Instructors 3,680 2,080 3,000 1,120 2,000 3,000 ____________ 280-534500 Memberships - Organizations 3,815 3,815 4,500 4,115 4,070 4,500 ____________ 280-534999 Misc Expenses 121,479 0 0 0 0 0 ____________ TOTAL Operations Support 152,744 34,261 31,500 25,807 33,570 34,400 Staff Support 280-535100 Uniforms 21,157 23,991 30,000 21,519 30,000 30,000 ____________ 280-535210 Employee Recognition-Morale 5,115 4,549 6,500 6,341 6,500 6,500 ____________ 280-535300 Memberships 0 40 0 0 0 0 ____________ 280-535400 Publications 0 0 500 0 0 500 ____________ 280-535500 Training/Travel 25,066 37,521 82,000 62,149 61,492 48,000 ____________ 280-535510 Meeting Expenses 2,933 2,676 4,500 3,655 4,500 3,000 ____________ 280-535600 Professional Certification 1,058 0 0 0 0 0 ____________ TOTAL Staff Support 55,329 68,776 123,500 93,664 102,492 88,000 City Assistance 280-537100 Medical Services 1,738 1,012 2,000 501 1,000 2,000 ____________ 280-537110 EMS Outsourcing 611,113 618,489 618,489 463,867 618,489 680,566 ____________ 280-537800 Community Outreach 4,011 4,021 4,500 3,731 4,500 7,000 ____________ TOTAL City Assistance 616,862 623,522 624,989 468,098 623,989 689,566 Professional Services 280-541200 Legal Svcs 351 1,067 5,000 1,035 1,000 5,000 ____________ 280-541300 Other Consl/Prof Services 93,028 124,102 100,000 75,112 100,000 100,000 ____________ 280-541400 Auditor/Accounting Service 3,000 3,000 3,000 3,000 3,000 3,000 ____________ 280-541800 Credit Card Fees 17,419 21,505 17,500 13,362 20,000 20,000 ____________ TOTAL Professional Services 113,798 149,674 125,500 92,509 124,000 128,000 Fund Charges/Transfers 280-548101 Tranfer Out - General Fund 0 0 4,000 0 0 0 ____________ 280-548600 Interfund Charges-G/F Admin 182,682 212,740 216,994 180,828 216,994 221,335 ____________ 280-548610 Interfund Charges-Admin Fleet 181,781 226,106 258,762 215,635 258,762 263,937 ____________ 280-548700 Bad Debt Expense 2,621,818 2,451,472 2,665,302 2,169,118 2,400,000 2,794,821 ____________ 280-548800 Depreciation Expense 286,344 402,143 0 0 0 0 ____________ TOTAL Fund Charges/Transfers 3,272,625 3,292,461 3,145,058 2,565,581 2,875,756 3,280,093 XXXXXXX 206 of 275206 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 203-EMS AS OF: JULY 31ST, 2023 PUBLIC SAFETY EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Maintenance Services 280-551810 Maintenance Agr. - Radios 10,560 10,440 13,000 5,220 11,000 13,000 ____________ TOTAL Maintenance Services 10,560 10,440 13,000 5,220 11,000 13,000 Other Costs ___________ ___________ ___________ ___________ ___________ ____________ ____________ Debt Service 280-555600.Interest-CO Bond 2007 0 ( 0) 0 0 0 0 ____________ 280-555900 Debt Service 115,100 0 0 0 0 0 ____________ TOTAL Debt Service 115,100 ( 0) 0 0 0 0 Rental/Leasing 280-561200 Lease/Purchase Payments 65,118 ( 6,633 ) 150,000 78,509 78,509 120,000 ____________ TOTAL Rental/Leasing 65,118 ( 6,633) 150,000 78,509 78,509 120,000 Operating Equipment 280-571000 Furniture & Fixtures 1,569 6,399 5,000 1,163 5,000 5,000 ____________ 280-571200 Vehicles&Access. < $5,000 15,535 1,780 9,000 897 2,000 4,500 ____________ 280-571300 Computer&Periphe. < $5000 12,154 11,563 17,500 20,655 18,849 15,000 ____________ 280-571400 Communication Equip < $5000 8,475 3,029 19,000 2,607 19,000 4,000 ____________ 280-571800 Equipment Under $5,000 36,781 14,887 70,000 28,300 70,000 30,000 ____________ TOTAL Operating Equipment 74,513 37,659 120,500 53,621 114,849 58,500 Capital Outlay 280-581200 Vehicles & Access. Over $5,00 0 10,451 625,000 427,201 625,000 510,000 ____________ 280-581800 Equipment Over $5,000 0 6,789 85,000 44,258 85,000 125,000 ____________ TOTAL Capital Outlay 0 17,240 710,000 471,459 710,000 635,000 ________________________________________________________________________________________________________________________________________ TOTAL SCHERTZ EMS 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC SAFETY 10,122,063 10,685,974 12,015,662 10,005,291 11,979,749 13,640,835 XXXXXXX 207 of 275207 of 275 FUND: 620 CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION MISSION STATEMENT The mission of the City of Schertz Economic Development Corporation (SEDC) is to grow the Schertz economy through Projects. Specifically, we pursue Projects that focus on the creation/retention of Primary Jobs and infrastructure improvements. ORGANIZATIONAL CHART City Council City Manager Schertz Economic Development Corporation Economic Development Board 208 of 275 ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Executive Director 1 1 1 1 Deputy Director (reclassed Analyst position 2021) 0 1 1 1 Economic Development Analyst 1 0 0 0 Business Retention Manager 1 1 1 1 Executive Assistant 1 1 1 1 TOTAL POSITIONS 4 4 4 4 PERFORMANCE INDICATORS 2020-21 2021-22 2022-23 2023-24 Workload/Output Actual Actual Estimate Budget Number of inquiries 94 121 155 164 Number of Schertz BRE visits 7 18 40 21 Number of recruitment events 6 8 12 14 Number of new prospects 15 35 45 43 Number of active performance agreements 14 15 18 17 Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Taxes $5,615,928 $6,025,703 $6,650,000 $7,092,000 Miscellaneous 56,144 201,279 1,042,500 1,315,000 Total $5,672,073 $6,226,982 $7,692,500 $8,407,000 Expenses Supplies $577 $1,011 $600 $1,000 209 of 275 ECONOMIC DEVELOPMENT PROGRAM JUSTIFICATION AND ANALYSIS Revenues: The SEDC receives one-half of one percent of all sales and use tax generated within the City of Schertz. The revenue for FY 20 23-24 is projected to increase by 9.3% from the FY 2023-24 year-end estimate. The increase is reflective of an increase in sales tax revenue of 7% and additional investment income makes up the remainder. Expenses: The SEDC funds are restricted to those expenses authorized by the Texas Local Government Code sections 501 and 505. The expenses for FY 2023- 24 are projected to increase 7.2% to utilize the maximum allowed Marketing and Promotion dollars. Unspent Marketing and Promotion dollars may be carried forward per State statute for Marketing and Promotion purposes. Project Expenses: The SEDC is funding improvements to Lookout Rd, signalization, and upsizing of wastewater facilities in FY 2023-24. City Support Services 3,322 7,311 19,834 21,200 Utility Services 1,836 2,212 2,600 975 Operations Support 68,826 186,417 362,410 441,610 Staff Support 7,077 21,350 24,150 24,575 City Assistance 0 0 203,000 205,000 Professional Services 21,267 20,752 61,000 61,300 Fund Charges/Transfers 504,669 506,984 542,221 546,883 Operating Equipment 2,508 4,047 4,000 5,000 Total Economic Development $610,082 $750,084 $1,219,815 $1,307,543 Annual and Infrastructure Grants $4,274,385 $1,240,000 $8,750,079 $11,677,510 Total Schertz Economic Development $4,884,467 $1,990,084 $9,969,894 $12,985,053 Over/-Under $787,606 $4,236,898 -$2,277,394 -$4,578,053 210 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Taxes 5,615,928 6,025,703 6,548,000 4,913,009 6,650,000 7,092,000 ____________ Fund Transfers 0 0 3,320,960 0 0 0 ____________ Miscellaneous 56,144 201,279 182,000 865,138 1,042,500 1,315,000 ____________ TOTAL REVENUES 5,672,073 6,226,982 10,050,960 5,778,147 7,692,500 8,407,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510 ____________ TOTAL GENERAL GOVERNMENT 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510 MISC & PROJECTS ECONOMIC DEVELOPMENT 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 ____________ TOTAL MISC & PROJECTS 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 ____________ TOTAL EXPENDITURES 4,884,467 1,990,084 10,050,960 851,545 9,969,894 12,985,053 REVENUE OVER/(UNDER) EXPENDITURES 787,606 4,236,898 0 4,926,602 ( 2,277,394) ( 4,578,053) =========== =========== =========== =========== =========== ============ ============ XXXXXXX 211 of 275211 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Taxes 000-411500 Sales Tax Revenue (4B) 5,615,928 6,025,703 6,548,000 4,913,009 6,650,000 7,092,000 ____________ TOTAL Taxes 5,615,928 6,025,703 6,548,000 4,913,009 6,650,000 7,092,000 Fund Transfers 000-486010 Transfer In-Reserves 0 0 3,320,960 0 0 0 ____________ TOTAL Fund Transfers 0 0 3,320,960 0 0 0 Miscellaneous 000-491000 Interest Earned-Bank 431 1,438 2,000 8,339 12,500 15,000 ____________ 000-491200 Investment Income 55,713 199,841 180,000 856,799 1,030,000 1,300,000 ____________ TOTAL Miscellaneous 56,144 201,279 182,000 865,138 1,042,500 1,315,000 ____________ TOTAL REVENUES 5,672,073 6,226,982 10,050,960 5,778,147 7,692,500 8,407,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 212 of 275212 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Assistance 101-537600 Development Incentive Fund 224,385 0 3,000,079 81,944 3,000,079 3,027,510 ____________ TOTAL City Assistance 224,385 0 3,000,079 81,944 3,000,079 3,027,510 Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers 101-548000 Contributions 4,050,000 1,240,000 5,750,000 0 5,750,000 8,650,000 ____________ TOTAL Fund Charges/Transfers 4,050,000 1,240,000 5,750,000 0 5,750,000 8,650,000 Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________ Rental/Leasing ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510 XXXXXXX 213 of 275213 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ BUILDING 6-8 MAINTENANCE ======================== Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Staff Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 4,274,385 1,240,000 8,750,079 81,944 8,750,079 11,677,510 XXXXXXX 214 of 275214 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 6 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ ECONOMIC DEVELOPMENT ==================== Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Supplies 966-521100 Office Supplies 577 1,011 1,000 367 600 1,000 ____________ TOTAL Supplies 577 1,011 1,000 367 600 1,000 Human Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ City Support Services 966-532500 City Insurance-Commercial 1,469 1,461 1,700 1,534 1,534 1,700 ____________ 966-532800 Promotional Events 1,853 5,850 9,500 7,297 9,500 9,500 ____________ 966-532900 Contingencies 0 0 8,800 0 8,800 10,000 ____________ TOTAL City Support Services 3,322 7,311 20,000 8,832 19,834 21,200 Utility Services 966-533310 Telephone/Cell Phones 1,660 1,780 2,000 0 2,000 0 ____________ 966-533500 Vehicle Fuel 119 432 750 91 400 750 ____________ 966-533550 Vehicle Maintenance 57 0 225 49 200 225 ____________ TOTAL Utility Services 1,836 2,212 2,975 140 2,600 975 Operations Support 966-534000 Postage 75 71 500 19 100 500 ____________ 966-534100 Advertising 5,718 77,076 315,850 37,120 240,000 315,850 ____________ 966-534105 Goodwill 995 1,795 1,750 1,461 1,750 1,750 ____________ 966-534190 Recruitment Events 13,484 27,963 35,000 23,548 35,000 35,000 ____________ 966-534200 Printing & Binding 1,054 878 1,500 43 1,500 1,500 ____________ 966-534300 Equipment Maintenance-Copier 3,323 3,448 3,500 2,212 4,000 3,500 ____________ 966-534400 Computer Licenses-Software 29,903 45,802 50,675 30,769 50,675 54,675 ____________ 966-534500 Memberships-Organization 14,275 29,385 28,835 23,585 29,385 28,835 ____________ TOTAL Operations Support 68,826 186,417 437,610 118,758 362,410 441,610 Staff Support 966-535100 Uniforms 643 676 800 345 300 800 ____________ 966-535210 Employee Recognition-Morale 1,514 547 1,800 896 950 600 ____________ 966-535300 Memberships-Staff Support 0 0 2,525 1,775 2,250 2,525 ____________ 966-535400 Publications 230 0 800 43 800 800 ____________ 966-535500 Training/Travel 2,413 16,269 12,000 6,295 12,000 12,000 ____________ 966-535510 Meeting Expenses-EDC Board 2,278 3,858 7,850 3,542 7,850 7,850 ____________ TOTAL Staff Support 7,077 21,350 25,775 12,896 24,150 24,575 XXXXXXX 215 of 275215 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 7 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ City Assistance 966-537615 Small Business Grant Fund 0 0 200,000 40,000 200,000 200,000 ____________ 966-537650 Prospect Services 0 0 5,000 2,116 3,000 5,000 ____________ TOTAL City Assistance 0 0 205,000 42,116 203,000 205,000 Professional Services 966-541200 Legal Svcs 12,920 9,770 15,000 6,396 15,000 15,000 ____________ 966-541400 Auditor/Accounting Service 6,000 6,000 6,300 6,000 6,000 6,300 ____________ 966-541450 Consulting Services 2,348 4,982 40,000 31,300 40,000 40,000 ____________ TOTAL Professional Services 21,267 20,752 61,300 43,696 61,000 61,300 Fund Charges/Transfers 966-548600 Interfund Charges-Admin 504,669 506,984 542,221 542,221 542,221 546,883 ____________ TOTAL Fund Charges/Transfers 504,669 506,984 542,221 542,221 542,221 546,883 Fund Replenish ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Debt Servic e ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 966-571100 Furniture & Fixtures 2,145 2,180 2,500 537 2,000 2,500 ____________ 966-571300 Computer & Periphe < $5000 362 1,867 2,500 40 2,000 2,500 ____________ TOTAL Operating Equipment 2,508 4,047 5,000 577 4,000 5,000 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL ECONOMIC DEVELOPMENT 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 XXXXXXX 216 of 275216 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 13 PROPOSED BUDGET WORKSHEET 620-SED CORPORATION AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ SCHWAB RD PROJECT ================= Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 610,082 750,084 1,300,881 769,601 1,219,815 1,307,543 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 4,884,467 1,990,084 10,050,960 851,545 9,969,894 12,985,053 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 217 of 275217 of 275 FUND: 106 SPECIAL EVENTS DESCRIPTION The Special Events Fund is designated to monitor and manage funds appropriated to host community events, sponsored or co-sponsored, by the City of Schertz. Events include: Kick Cancer/Walk for Life and the Hal Baldwin Scholarship Program. 2020-21 2021-22 2022-23 2023-24 Budget Actual Actual Estimate Budget Revenues Fund Transfers -$1,472 -$147 $0 $0 Miscellaneous 31,793 47,589 60,775 45,000 Total $30,321 $47,442 $60,775 $45,000 Expenses Kick Cancer $4,284 $9,849 $22,195 $15,000 Hal Baldwin Scholarship 16,632 19,719 17,015 30,000 Total $20,915 $29,568 $39,210 $45,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue budget has increased due to a trend increase to sponsorships and event participation. It is now set at $45,000 each year and any additional covers event expenses. Expenses: The Special Events Fund FY 2023-24 Budget is set at $45,000 with no change in operations. 218 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fund Transfers ( 1,472) ( 147) 0 147 0 0 ____________ Miscellaneous 31,793 47,589 24,000 61,406 60,775 45,000 ____________ TOTAL REVENUES 30,321 47,442 24,000 61,553 60,775 45,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________ PUBLIC WORK S ___________ ___________ ___________ ___________ ___________ ____________ ____________ CULTURAL KICK CANCER 4,284 9,849 10,000 22,195 22,195 15,000 ____________ HAL BALDWIN SCHOLARSHIP 16,632 19,719 14,000 25,555 17,015 30,000 ____________ TOTAL CULTURAL 20,915 29,568 24,000 47,749 39,210 45,000 ____________ TOTAL EXPENDITURES 20,915 29,568 24,000 47,749 39,210 45,000 REVENUE OVER/(UNDER) EXPENDITURES 9,406 17,874 0 13,804 21,565 0 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 219 of 275219 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Transfers 000-486101 Transfer In-General Fund ( 1,472 ) ( 147 ) 0 147 0 0 ____________ TOTAL Fund Transfers ( 1,472) ( 147) 0 147 0 0 Miscellaneous 000-491200 Investment Income 18 147 0 632 0 0 ____________ 000-492200 Kick Cancer 2,795 9,595 10,000 22,195 22,195 15,000 ____________ 000-493621 Hal Baldwin Scholarship 28,980 37,846 14,000 38,580 38,580 30,000 ____________ TOTAL Miscellaneous 31,793 47,589 24,000 61,406 60,775 45,000 ____________ TOTAL REVENUES 30,321 47,442 24,000 61,553 60,775 45,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 220 of 275220 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 10 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ KICK CANCER =========== City Support Services 608-532800 Kick Cancer 4,284 9,849 10,000 22,195 22,195 15,000 ____________ TOTAL City Support Services 4,284 9,849 10,000 22,195 22,195 15,000 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL KICK CANCER 4,284 9,849 10,000 22,195 22,195 15,000 XXXXXXX 221 of 275221 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 22 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ HAL BALDWIN SCHOLARSHIP ======================= City Support Services 621-532800 Golf Tournament 12,868 14,707 14,000 17,015 17,015 30,000 ____________ 621-532850 Hal Baldwin Scholarship 3,763 5,012 0 8,540 0 0 ____________ TOTAL City Support Services 16,632 19,719 14,000 25,555 17,015 30,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL HAL BALDWIN SCHOLARSHIP 16,632 19,719 14,000 25,555 17,015 30,000 XXXXXXX 222 of 275222 of 275 8-09-2023 11:54 AM C I T Y O F S C H E R T Z PAGE: 25 PROPOSED BUDGET WORKSHEET 106-SPECIAL EVENTS FUND AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ OTHER EVENTS ============ City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL CULTURAL 20,915 29,568 24,000 47,749 39,210 45,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 20,915 29,568 24,000 47,749 39,210 45,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 223 of 275223 of 275 FUND: 110 Public, Educational, and Government (PEG) Access Fund DESCRIPTION The PEG Fund is dedicated to provide communication infrastructure in the City. This will allow the City to better reach the citizens with necessary information. This fund is commonly used for public access television and institutional network capacity. Currently the level of funding from the collected fees is not great enough to warrant a public access channel but could be used so in the future. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenues $78,746 $79,403 $77,000 $67,000 Expenses Projects $0 $162,751 $914,770 $67,000 Total $0 $162,751 $914,770 $67,000 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenues for FY 2023-24 Budget are expected to decrease by $10,000 from the FY 2022-23 year-end estimates as the community moves away from cable. Expenses: The PEG Fund FY 2023-24 Budget decreased to $67,000 from the FY 2022-23 year-end estimates with the continued implementation of the communication master plan. 224 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Franchises 78,746 79,403 90,000 56,277 77,000 67,000 ____________ Fund Transfers 0 0 854,770 0 0 0 ____________ TOTAL REVENUES 78,746 79,403 944,770 56,277 77,000 67,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________ MISC & PROJECTS PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ____________ TOTAL MISC & PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ____________ TOTAL EXPENDITURES 0 162,751 914,770 195,051 914,770 67,000 REVENUE OVER/(UNDER) EXPENDITURES 78,746 ( 83,349) 30,000 ( 138,774) ( 837,770) 0 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 225 of 275225 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Franchises 000-421350 Spectrum-PEG Fee 46,224 62,327 60,000 45,688 63,000 55,000 ____________ 000-421465 Direct TV PEG Fee 32,522 17,076 30,000 10,589 14,000 12,000 ____________ TOTAL Franchises 78,746 79,403 90,000 56,277 77,000 67,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 854,770 0 0 0 ____________ TOTAL Fund Transfers 0 0 854,770 0 0 0 Miscellaneous ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL REVENUES 78,746 79,403 944,770 56,277 77,000 67,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 226 of 275226 of 275 8-09-2023 11:55 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 110-PUBLIC, EDU, GOVMNT FEE AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 900-541110 COMMUNICATION PLAN 0 0 60,000 0 60,000 67,000 ____________ TOTAL Professional Services 0 0 60,000 0 60,000 67,000 Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay 900-581400 Communication Equipment 0 162,751 854,770 195,051 854,770 0 ____________ TOTAL Capital Outlay 0 162,751 854,770 195,051 854,770 0 ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 162,751 914,770 195,051 914,770 67,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 0 162,751 914,770 195,051 914,770 67,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 227 of 275227 of 275 FUND: 314 HOTEL/MOTEL OCCUPANCY TAX DESCRIPTION Revenues for the Hotel/Motel Fund are derived from a 7% tax on rooms rented in the City. There are five hotels in Schertz; the Best Western Plus with 61 rooms, Hampton Inn with 98 rooms, La Quinta with 81 rooms and Fairfield Inn with 118 rooms and Candlewood Suites with 80 rooms. These revenues are used to support Schertz as a destination location. Advertising campaigns to increase awareness of all Schertz has to offer reach citizens all across the State and beyond. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Taxes $518,925 $804,132 $1,000,000 $800,000 Miscellaneous 2,095 14,582 74,000 101,500 Total $521,016 $818,715 $1,074,000 $901,500 Expenses Supplies $6,995 $0 $0 $0 City Support Services 67,977 65,702 68,000 120,000 Operations Support 17,459 19,061 15,000 34,600 Professional Services 6,565 3,832 4,675 1,000 Fund Charges/Transfers 72,464 74,443 69,915 80,265 Building Maintenance 164,304 54,677 50,000 25,000 Operating Equipment 0 42,388 0 0 Capital Outlay 0 28,200 5,266 0 Projects 0 1,185,510 42,437 0 Total $335,764 $1,473,812 $255,293 $260,865 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: Revenue for FY 2023-24 Budget is expected to decrease 16.1% from the FY 2022-23 year end estimates. FY 2022-23 received a lump sum of back taxes owed resulting in a higher revenue amount than is normal. Expenses: The Hotel Motel Tax Fund FY 2023-24 Budget increases 2.2% from FY 2022-23 year-end estimate. Fewer building maintenance and projects offset increases in the City Support Services grant program . 228 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Taxes 518,921 804,132 640,000 862,601 1,000,000 800,000 ____________ Miscellaneous 2,095 14,582 8,500 60,744 74,000 101,500 ____________ TOTAL REVENUES 521,016 818,715 648,500 923,345 1,074,000 901,500 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 335,764 288,302 272,915 153,503 212,856 260,865 ____________ TOTAL GENERAL GOVERNMENT 335,764 288,302 272,915 153,503 212,856 260,865 MISC & PROJECTS PROJECTS 0 1,185,510 0 42,437 42,437 0 ____________ TOTAL MISC & PROJECTS 0 1,185,510 0 42,437 42,437 0 ____________ TOTAL EXPENDITURES 335,764 1,473,812 272,915 195,940 255,293 260,865 REVENUE OVER/(UNDER) EXPENDITURES 185,251 ( 655,097) 375,585 727,405 818,707 640,635 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 229 of 275229 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Taxes 000-411800 Hotel Occupancy Tax 518,921 804,132 640,000 862,601 1,000,000 800,000 ____________ TOTAL Taxes 518,921 804,132 640,000 862,601 1,000,000 800,000 Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Miscellaneous 000-491000 Interest Earned 80 168 500 704 1,000 1,500 ____________ 000-491200 Investment Income 2,015 14,415 8,000 60,040 73,000 100,000 ____________ TOTAL Miscellaneous 2,095 14,582 8,500 60,744 74,000 101,500 ____________ TOTAL REVENUES 521,016 818,715 648,500 923,345 1,074,000 901,500 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 230 of 275230 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Personnel Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Supplies 101-521000 Operating Expense 6,995 0 0 0 0 0 ____________ TOTAL Supplies 6,995 0 0 0 0 0 City Support Services 101-532800 Special Events 67,977 65,702 68,000 55,504 68,000 70,000 ____________ 101-532820 Community Programs 0 0 50,000 0 0 50,000 ____________ TOTAL City Support Services 67,977 65,702 118,000 55,504 68,000 120,000 Operations Support 101-534100 Advertising 0 3,895 9,700 0 0 18,600 ____________ 101-534120 Advertising-Billboards 17,459 15,166 16,000 10,742 15,000 16,000 ____________ TOTAL Operations Support 17,459 19,061 25,700 10,742 15,000 34,600 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 101-541300 Other Professional Services 3,565 832 500 17,929 1,175 0 ____________ 101-541400 Auditor/Accounting Service 3,000 3,000 3,500 3,500 3,500 1,000 ____________ TOTAL Professional Services 6,565 3,832 4,000 21,429 4,675 1,000 Fund Charges/Transfers 101-548100 Interfund Transfer Out 72,464 74,443 69,915 58,263 69,915 80,265 ____________ TOTAL Fund Charges/Transfers 72,464 74,443 69,915 58,263 69,915 80,265 Maintenance Services 101-551100 Building Maintenance 164,304 54,677 50,000 2,300 50,000 25,000 ____________ TOTAL Maintenance Services 164,304 54,677 50,000 2,300 50,000 25,000 Operating Equipment 101-571500 Operating Equipment 0 42,388 0 0 0 0 ____________ TOTAL Operating Equipment 0 42,388 0 0 0 0 Capital Outlay 101-581750 Civic Center Improvements 0 28,200 5,300 5,266 5,266 0 ____________ TOTAL Capital Outlay 0 28,200 5,300 5,266 5,266 0 ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 335,764 288,302 272,915 153,503 212,856 260,865 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 335,764 288,302 272,915 153,503 212,856 260,865 XXXXXXX 231 of 275231 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 314-HOTEL TAX AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== Professional Services 900-541100 Engineering 0 57,215 0 1,440 1,440 0 ____________ TOTAL Professional Services 0 57,215 0 1,440 1,440 0 Maintenance Services 900-551900 Construction 0 1,128,295 0 40,997 40,997 0 ____________ TOTAL Maintenance Services 0 1,128,295 0 40,997 40,997 0 ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 1,185,510 0 42,437 42,437 0 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 1,185,510 0 42,437 42,437 0 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 335,764 1,473,812 272,915 195,940 255,293 260,865 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 232 of 275232 of 275 FUND: 317 PARK FUND DESCRIPTION The Park Fund is a special fund designated to monitor and manage funds for the management of the City of Schertz Urban Forest and capital improvements of the City of Schertz Park System. The Fund is composed of parkland dedication revenues. Revenues are derived from developer fees (in lieu of parkland dedication), local citizen groups, state, local nonprofit neighborhood associations, home owners associations (HOA’s), regional non-profit grants, and donations. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $0 $0 $50,000 $100,000 Miscellaneous 294 2,195 12,150 0 Total $294 $2,195 $62,150 $100,000 Expenses Professional Services $4,500 $10,040 $0 $0 Capital Outlay 1,012 17,650 387,069 100,000 Total $5,512 $27,690 $387,069 $100,000 Over/-Under -$5,218 -$25,49 -$324,919 $0 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for FY 2023-24 Budget is expected to be $100,000 in anticipation of new development which will pay into the fund. Expenses: The FY 2023-24 Budget is set at $100,000 to utilize incoming funds for park improvements. 233 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 0 0 318,000 1,000 50,000 100,000 ____________ Fund Transfers 0 0 262,069 0 0 0 ____________ Miscellaneous 294 2,195 1,025 9,057 12,150 0 ____________ TOTAL REVENUES 294 2,195 581,094 10,057 62,150 100,000 EXPENDITURE SUMMARY GENERAL GOVERNMENT ___________ ___________ ___________ ___________ ___________ ____________ ____________ PUBLIC ENVIRONMENT PARKLAND DEDICATION 5,512 27,690 387,069 387,069 387,069 100,000 ____________ TOTAL PUBLIC ENVIRONMENT 5,512 27,690 387,069 387,069 387,069 100,000 ____________ TOTAL EXPENDITURES 5,512 27,690 387,069 387,069 387,069 100,000 REVENUE OVER/(UNDER) EXPENDITURES ( 5,218) ( 25,495) 194,025 ( 377,012) ( 324,919) 0 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 234 of 275234 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-458800 Parkland Dedication 0 0 318,000 1,000 50,000 100,000 ____________ TOTAL Fees 0 0 318,000 1,000 50,000 100,000 Fund Transfers 000-481000 Transfer In- Reserves 0 0 262,069 0 0 0 ____________ TOTAL Fund Transfers 0 0 262,069 0 0 0 Miscellaneous 000-491000 Interest Earned 10 32 25 118 150 0 ____________ 000-491200 Investment Income 284 2,162 1,000 8,939 12,000 0 ____________ TOTAL Miscellaneous 294 2,195 1,025 9,057 12,150 0 ____________ TOTAL REVENUES 294 2,195 581,094 10,057 62,150 100,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 235 of 275235 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PARKLAND DEDICATION =================== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Utility Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 301-541300 Other Consl/prof Services 4,500 10,040 25,000 0 0 0 ____________ TOTAL Professional Services 4,500 10,040 25,000 0 0 0 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay 301-581010 Land Purchase 1,012 0 262,069 0 0 0 ____________ 301-581700 Improvements Over $5,000 0 17,650 100,000 387,069 387,069 100,000 ____________ TOTAL Capital Outlay 1,012 17,650 362,069 387,069 387,069 100,000 ________________________________________________________________________________________________________________________________________ TOTAL PARKLAND DEDICATION 5,512 27,690 387,069 387,069 387,069 100,000 XXXXXXX 236 of 275236 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 5 PROPOSED BUDGET WORKSHEET 317-PARK FUND AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ TREE MITIGATION =============== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC ENVIRONMENT 5,512 27,690 387,069 387,069 387,069 100,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 5,512 27,690 387,069 387,069 387,069 100,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 237 of 275237 of 275 FUND: 319 TREE MITIGATION DESCRIPTION Tree mitigation fund is a special fund that is derived from revenue from permits for tree removal issued in connection with a building permit, subdivision plan, and site plan. These funds are used to replace trees on City Parks, City owned property, Public lands, and SCUCISD school property. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $219,513 $136,950 $70,000 $50,000 Miscellaneous 650 5,324 30,600 35,750 Total $220,163 $142,274 $100,600 $85,750 Expenses Maintenance Services $35,495 $82,110 $70,000 $75,000 Total $35,495 82,110 $70,000 $75,000 Over/-Under $184,668 $60,164 $30,600 $10,750 PROGRAM JUSTIFICATION AND ANALYSIS Revenue: The revenue for the FY 2023-24 Budget is expected to decrease 14.8% from 2022-23 year-end estimate following the previous years’ trends. Expenses: The FY 2023-24 Budget increases 7.1% from FY 2022-23 year-end estimate for additional tree planting. 238 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 219,513 136,950 70,000 48,065 70,000 50,000 ____________ Miscellaneous 650 5,324 1,400 25,186 30,600 35,750 ____________ TOTAL REVENUES 220,163 142,274 71,400 73,251 100,600 85,750 EXPENDITURE SUMMARY PUBLIC ENVIRONMENT TREE MITIGATION 35,495 82,110 70,000 15,800 70,000 75,000 ____________ TOTAL PUBLIC ENVIRONMENT 35,495 82,110 70,000 15,800 70,000 75,000 ____________ TOTAL EXPENDITURES 35,495 82,110 70,000 15,800 70,000 75,000 REVENUE OVER/(UNDER) EXPENDITURES 184,668 60,164 1,400 57,451 30,600 10,750 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 239 of 275239 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-458900 Tree Mitigation 219,513 136,950 70,000 48,065 70,000 50,000 ____________ TOTAL Fees 219,513 136,950 70,000 48,065 70,000 50,000 Fund Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Miscellaneous 000-491000 Interest Earned 21 39 200 536 600 750 ____________ 000-491200 Investment Income 630 5,285 1,200 24,649 30,000 35,000 ____________ TOTAL Miscellaneous 650 5,324 1,400 25,186 30,600 35,750 ____________ TOTAL REVENUES 220,163 142,274 71,400 73,251 100,600 85,750 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 240 of 275240 of 275 8-09-2023 11:56 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 319-TREE MITIGATION AS OF: JULY 31ST, 2023 PUBLIC ENVIRONMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ TREE MITIGATION =============== Supplies ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services 302-551110 Trees 35,495 82,110 70,000 15,800 70,000 75,000 ____________ TOTAL Maintenance Services 35,495 82,110 70,000 15,800 70,000 75,000 Operating Equipment ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL TREE MITIGATION 35,495 82,110 70,000 15,800 70,000 75,000 ________________________________________________________________________________________________________________________________________ TOTAL PUBLIC ENVIRONMENT 35,495 82,110 70,000 15,800 70,000 75,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 35,495 82,110 70,000 15,800 70,000 75,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 241 of 275241 of 275 FUND: 431 ROADWAY IMPACT FEE AREA 1 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is d ivided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $211,937 $252,872 $275,000 $275,000 Miscellaneous 592 6,035 35,175 50,175 Total $212,529 $258,907 $310,175 $325,175 Expenses Non Departmental $1,979 $1,359 $5,000 $0 Projects 0 0 104,851 5,000 Total $1,979 $1,359 $109,851 $5,000 Over/-Under $210,550 $257,549 $200,324 $320,175 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed. 242 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 211,937 252,872 250,000 247,641 275,000 275,000 ____________ Fund Transfers 0 0 88,173 0 0 0 ____________ Miscellaneous 592 6,035 5,200 28,609 35,175 50,175 ____________ TOTAL REVENUES 212,529 258,907 343,373 276,251 310,175 325,175 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 1,979 1,359 5,000 0 5,000 0 ____________ TOTAL GENERAL GOVERNMENT 1,979 1,359 5,000 0 5,000 0 MISC & PROJECTS PROJECTS 0 0 88,173 104,851 104,851 5,000 ____________ TOTAL MISC & PROJECTS 0 0 88,173 104,851 104,851 5,000 ____________ TOTAL EXPENDITURES 1,979 1,359 93,173 104,851 109,851 5,000 REVENUE OVER/(UNDER) EXPENDITURES 210,550 257,549 250,200 171,400 200,324 320,175 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 243 of 275243 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455921 CapitalRcvry-RoadwaysSrvArea 211,937 252,872 250,000 247,641 275,000 275,000 ____________ TOTAL Fees 211,937 252,872 250,000 247,641 275,000 275,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 88,173 0 0 0 ____________ TOTAL Fund Transfers 0 0 88,173 0 0 0 Miscellaneous 000-491000 Interest Earned 195 33 200 141 175 175 ____________ 000-491200 Investment Income 397 6,003 5,000 28,468 35,000 50,000 ____________ TOTAL Miscellaneous 592 6,035 5,200 28,609 35,175 50,175 ____________ TOTAL REVENUES 212,529 258,907 343,373 276,251 310,175 325,175 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 244 of 275244 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services 101-541300 Professional Services 1,979 1,359 5,000 0 5,000 0 ____________ TOTAL Professional Services 1,979 1,359 5,000 0 5,000 0 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 1,979 1,359 5,000 0 5,000 0 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 1,979 1,359 5,000 0 5,000 0 XXXXXXX 245 of 275245 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 431-CAP RCVRY-RDWYS AREA 1 AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services 900-532900 Contingency - Service Area 1 0 0 0 16,678 16,678 0 ____________ TOTAL City Support Services 0 0 0 16,678 16,678 0 Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services 900-541300 Professional Services-SrvArea 0 0 0 0 0 5,000 ____________ TOTAL Professional Services 0 0 0 0 0 5,000 Maintenance Services 900-551900 Construction - Service Area 1 0 0 88,173 88,173 88,173 0 ____________ TOTAL Maintenance Services 0 0 88,173 88,173 88,173 0 Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 0 88,173 104,851 104,851 5,000 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 0 88,173 104,851 104,851 5,000 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 1,979 1,359 93,173 104,851 109,851 5,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 246 of 275246 of 275 FUND: 432 ROADWAY IMPACT FEE AREA 2 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is d ivided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $163,823 $341,650 $220,000 $220,000 Miscellaneous 249 4,087 23,650 25,650 Total $164,071 $345,737 $243,650 $245,650 Expenses Non Departmental $39,148 $52,484 $107,495 $85,000 Total $39,148 $52,484 $107,495 $85,000 Over/-Under $124,923 $293,252 $136,155 $160,650 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $58,000 for any professional services or studies that need to be completed and to reimburse developers for road construction. 247 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 163,823 341,650 200,000 152,579 220,000 220,000 ____________ Miscellaneous 249 4,087 1,600 19,698 23,650 25,650 ____________ TOTAL REVENUES 164,071 345,737 201,600 172,276 243,650 245,650 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 39,148 52,484 55,000 102,495 107,495 85,000 ____________ TOTAL GENERAL GOVERNMENT 39,148 52,484 55,000 102,495 107,495 85,000 MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL EXPENDITURES 39,148 52,484 55,000 102,495 107,495 85,000 REVENUE OVER/(UNDER) EXPENDITURES 124,923 293,252 146,600 69,782 136,155 160,650 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 248 of 275248 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455922 CapitalRcvry-RoadwaysSrvArea 163,823 341,650 200,000 152,579 220,000 220,000 ____________ TOTAL Fees 163,823 341,650 200,000 152,579 220,000 220,000 Miscellaneous 000-491000 Interest Earned 89 52 100 602 650 650 ____________ 000-491200 Investment Income 159 4,035 1,500 19,096 23,000 25,000 ____________ TOTAL Miscellaneous 249 4,087 1,600 19,698 23,650 25,650 ____________ TOTAL REVENUES 164,071 345,737 201,600 172,276 243,650 245,650 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 249 of 275249 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ City Assistance 101-537600 Development Incentive Fund 39,148 49,147 50,000 102,495 102,495 80,000 ____________ TOTAL City Assistance 39,148 49,147 50,000 102,495 102,495 80,000 Professional Services 101-541300 Professional Services 0 3,338 5,000 0 5,000 5,000 ____________ TOTAL Professional Services 0 3,338 5,000 0 5,000 5,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 39,148 52,484 55,000 102,495 107,495 85,000 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 39,148 52,484 55,000 102,495 107,495 85,000 XXXXXXX 250 of 275250 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 432-CAP RCVRY-RDWYS AREA 2 AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 39,148 52,484 55,000 102,495 107,495 85,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 251 of 275251 of 275 FUND: 433 ROADWAY IMPACT FEE AREA 3 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is d ivided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $523,919 $204,433 $310,000 $300,000 Miscellaneous 977 9,675 50,300 50,250 Total $524,896 $214,108 $360,300 $350,250 Expenses Non Departmental $0 $3,338 $5,000 $5,000 Projects 0 0 152,021 0 Total $0 $3,338 $157,021 $5,000 Over/-Under $524,896 $210,771 $203,279 $345,250 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $5,000 for any professional services or studies that need to be completed. 252 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 523,919 204,433 375,000 178,610 310,000 300,000 ____________ Fund Transfers 0 0 160,000 0 0 0 ____________ Miscellaneous 977 9,675 5,050 44,937 50,300 50,250 ____________ TOTAL REVENUES 524,896 214,108 540,050 223,547 360,300 350,250 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 0 3,338 5,000 0 5,000 5,000 ____________ TOTAL GENERAL GOVERNMENT 0 3,338 5,000 0 5,000 5,000 MISC & PROJECTS PROJECTS 0 0 160,000 152,021 152,021 0 ____________ TOTAL MISC & PROJECTS 0 0 160,000 152,021 152,021 0 ____________ TOTAL EXPENDITURES 0 3,338 165,000 152,021 157,021 5,000 REVENUE OVER/(UNDER) EXPENDITURES 524,896 210,771 375,050 71,526 203,279 345,250 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 253 of 275253 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455923 CapitalRcvry-RoadwaysSrvArea 523,919 204,433 375,000 178,610 310,000 300,000 ____________ TOTAL Fees 523,919 204,433 375,000 178,610 310,000 300,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 160,000 0 0 0 ____________ TOTAL Fund Transfers 0 0 160,000 0 0 0 Miscellaneous 000-491000 Interest Earned 442 31 50 180 300 250 ____________ 000-491200 Investment Income 535 9,645 5,000 44,757 50,000 50,000 ____________ TOTAL Miscellaneous 977 9,675 5,050 44,937 50,300 50,250 ____________ TOTAL REVENUES 524,896 214,108 540,050 223,547 360,300 350,250 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 254 of 275254 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services 101-541300 Professional Services 0 3,338 5,000 0 5,000 5,000 ____________ TOTAL Professional Services 0 3,338 5,000 0 5,000 5,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 0 3,338 5,000 0 5,000 5,000 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 0 3,338 5,000 0 5,000 5,000 XXXXXXX 255 of 275255 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 433-CAP RCVRY-RDWYS AREA 3 AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay 900-581010 ROW/Easements 0 0 160,000 152,021 152,021 0 ____________ TOTAL Capital Outlay 0 0 160,000 152,021 152,021 0 ________________________________________________________________________________________________________________________________________ TOTAL PROJECTS 0 0 160,000 152,021 152,021 0 ________________________________________________________________________________________________________________________________________ TOTAL MISC & PROJECTS 0 0 160,000 152,021 152,021 0 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 0 3,338 165,000 152,021 157,021 5,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 256 of 275256 of 275 FUND: 434 ROADWAY IMPACT FEE AREA 4 DESCRIPTION The Roadway Impact Fee program is designated to support future growth of population and commercial roadway demands while keeping bond supported programs to a minimum. Impact funds must be used within ten years of collection date. Projects must meet requirements laid out in the impact fee study, including expanding roadway capacity by adding new roads or widening existing roads and funds must be spent in the area they are collected. The City is d ivided up in to 4 separate roadway zones. PERFORMANCE INDICATORS Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $3,033 $0 $0 $3,000 Miscellaneous 9 79 360 360 Total $3,042 $79 $360 $3,360 Expenses Non Departmental $0 $3,338 $3,000 $3,000 Total $0 $3,338 $3,000 $3,000 Over/-Under $3,042 -$3,258 -$2,640 $360 PROGRAM JUSTIFICATION AND ANALYSIS The FY 2023-24 Budget will be set at $3,000 for any professional services or studies that need to be completed. 257 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 3,033 0 3,000 0 0 3,000 ____________ Miscellaneous 9 79 40 262 360 360 ____________ TOTAL REVENUES 3,042 79 3,040 262 360 3,360 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 0 3,338 3,000 0 3,000 3,000 ____________ TOTAL GENERAL GOVERNMENT 0 3,338 3,000 0 3,000 3,000 MISC & PROJECTS ___________ ___________ ___________ ___________ ___________ ____________ ____________ TOTAL EXPENDITURES 0 3,338 3,000 0 3,000 3,000 REVENUE OVER/(UNDER) EXPENDITURES 3,042 ( 3,258) 40 262 ( 2,640) 360 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 258 of 275258 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-455924 CapitalRcvry-RoadwaysSrvArea 3,033 0 3,000 0 0 3,000 ____________ TOTAL Fees 3,033 0 3,000 0 0 3,000 Miscellaneous 000-491000 Interest Earned 3 3 10 2 10 10 ____________ 000-491200 Investment Income 6 76 30 260 350 350 ____________ TOTAL Miscellaneous 9 79 40 262 360 360 ____________ TOTAL REVENUES 3,042 79 3,040 262 360 3,360 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 259 of 275259 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Professional Services 101-541300 Professional Services 0 3,338 3,000 0 3,000 3,000 ____________ TOTAL Professional Services 0 3,338 3,000 0 3,000 3,000 Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 0 3,338 3,000 0 3,000 3,000 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 0 3,338 3,000 0 3,000 3,000 XXXXXXX 260 of 275260 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 4 PROPOSED BUDGET WORKSHEET 434-CAP RCVRY-RDWYS AREA 4 AS OF: JULY 31ST, 2023 MISC & PROJECTS EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ PROJECTS ======== City Support Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operations Support ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Maintenance Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Capital Outlay ___________ ___________ ___________ ___________ ___________ ____________ ____________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 0 3,338 3,000 0 3,000 3,000 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 261 of 275261 of 275 FUND: 609 LIBRARY FUND DESCRIPTION The purpose of the Library Advisory Board is to provide citizen input to the City of Schertz on Library policy and operation and to raise community awareness of the library and its services. The Library Advisory Board oversees various fund-raising activities including the operation of the Read Before Bookstore and book consignment sales with all proceeds providing supplementary funding for library materials, programs, projects and building enhancements. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $9,104 $18,292 $19,000 $20,000 Fund Transfers 0 0 0 8,000 Miscellaneous 124 1,052 2,910 1,200 Total $9,228 $19,344 $21,910 $29,200 Expenses Supplies $210 $133 $200 $200 City Support Services 10,947 8,883 12,000 14,000 Operating Equipment 8,551 5,324 10,000 8,000 Capital Outlay 0 0 0 7,000 Total $19,708 $14,340 $22,200 $29,200 Over/-Under -$10,480 $5,004 -$290 0 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2023-24 is expected to increase $7,290 from the FY 2022-23 estimate with a withdraw from their fund balance. Expenses: The Library Fund’s FY 2023-24 Budget will increase $7,000 from the FY 2022-23 year-end estimate for additional funding for library projects. 262 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 609-LIBRARY BOARD AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 9,104 18,292 17,000 16,434 19,000 20,000 ____________ Fund Transfers 0 0 5,165 0 0 8,000 ____________ Miscellaneous 124 1,052 35 2,469 2,910 1,200 ____________ TOTAL REVENUES 9,228 19,344 22,200 18,902 21,910 29,200 EXPENDITURE SUMMARY GENERAL GOVERNMENT NON DEPARTMENTAL 19,708 14,340 22,200 16,205 22,200 29,200 ____________ TOTAL GENERAL GOVERNMENT 19,708 14,340 22,200 16,205 22,200 29,200 ____________ TOTAL EXPENDITURES 19,708 14,340 22,200 16,205 22,200 29,200 REVENUE OVER/(UNDER) EXPENDITURES ( 10,480) 5,004 0 2,697 ( 290) 0 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 263 of 275263 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 609-LIBRARY BOARD AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-458100 Sale of Merchandise 9,104 18,292 17,000 16,434 19,000 20,000 ____________ TOTAL Fees 9,104 18,292 17,000 16,434 19,000 20,000 Fund Transfers 000-481000 Transfer In - Reserves 0 0 5,165 0 0 8,000 ____________ TOTAL Fund Transfers 0 0 5,165 0 0 8,000 Miscellaneous 000-491000 Interest Earned 63 152 25 775 900 300 ____________ 000-491200 Investment Income 48 394 10 1,688 2,000 900 ____________ 000-493000 Donations 0 500 0 0 0 0 ____________ 000-497000 Misc. Income - Library 13 7 0 6 10 0 ____________ TOTAL Miscellaneous 124 1,052 35 2,469 2,910 1,200 ____________ TOTAL REVENUES 9,228 19,344 22,200 18,902 21,910 29,200 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 264 of 275264 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 609-LIBRARY BOARD AS OF: JULY 31ST, 2023 GENERAL GOVERNMENT EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ NON DEPARTMENTAL ================ Supplies 101-521000 Operating Supplies 210 133 200 177 200 200 ____________ TOTAL Supplies 210 133 200 177 200 200 City Support Services 101-532800 Special Events 10,947 8,883 12,000 6,707 12,000 14,000 ____________ TOTAL City Support Services 10,947 8,883 12,000 6,707 12,000 14,000 City Assistance ___________ ___________ ___________ ___________ ___________ ____________ ____________ Professional Services ___________ ___________ ___________ ___________ ___________ ____________ ____________ Fund Charges/Transfers ___________ ___________ ___________ ___________ ___________ ____________ ____________ Operating Equipment 101-571400 Library Materials 8,551 5,324 10,000 9,321 10,000 8,000 ____________ TOTAL Operating Equipment 8,551 5,324 10,000 9,321 10,000 8,000 Capital Outlay 101-581500 Improvements over $5,000 0 0 0 0 0 7,000 ____________ TOTAL Capital Outlay 0 0 0 0 0 7,000 ________________________________________________________________________________________________________________________________________ TOTAL NON DEPARTMENTAL 19,708 14,340 22,200 16,205 22,200 29,200 ________________________________________________________________________________________________________________________________________ TOTAL GENERAL GOVERNMENT 19,708 14,340 22,200 16,205 22,200 29,200 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 19,708 14,340 22,200 16,205 22,200 29,200 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 265 of 275265 of 275 FUND: 615 HISTORICAL COMMITTEE MISSION STATEMENT To gather, preserve, and make available to the public historical information regarding people, places, and events that have contributed to the deve lopment of the City of Schertz. DESCRIPTION This function is funded from the Special Events Fund by a transfer. The Historical Committee reviews locations for possible historic value and distributes books about the history of Schertz. Budget 2020-21 Actual 2021-22 Actual 2022-23 Estimate 2023-24 Budget Revenue Fees $590 $1,943 $200 $1,000 Fund Transfers 3,109 13,863 10,750 10,750 Total $3,702 $15,806 $13,950 $14,250 Expenses Supplies $247 $1,393 $3,340 $1,500 Operations Support 0 0 500 500 Staff Support 0 1,721 1,600 1,600 Professional Services 100 0 1,600 1,600 Operating Equipment 2,762 0 0 3,000 Total $3,109 $3,113 $9,640 $11,750 Over/-Under $592 $12,693 $4,310 $2,500 PROGRAM JUSTIFICATION AND ANALYSIS Revenues: Revenue for FY 2023-24 will remain at the same funding allocation as FY 2022-23. Expenses: The Historical Committee’s FY 2023-24 Budget will remain the same as the FY 2022-23 Budget. 266 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 1 PROPOSED BUDGET WORKSHEET 615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2023 FINANCIAL SUMMARY (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ REVENUE SUMMARY Fees 590 1,943 1,000 152 200 1,000 ____________ Fund Transfers 3,109 13,863 10,750 0 10,750 10,750 ____________ Miscellaneous 2 0 0 2,244 3,000 2,500 ____________ TOTAL REVENUES 3,702 15,806 11,750 2,396 13,950 14,250 EXPENDITURE SUMMARY CULTURAL HISTORICAL COMMITTEE 3,109 3,113 11,750 8,821 9,640 11,750 ____________ TOTAL CULTURAL 3,109 3,113 11,750 8,821 9,640 11,750 ____________ TOTAL EXPENDITURES 3,109 3,113 11,750 8,821 9,640 11,750 REVENUE OVER/(UNDER) EXPENDITURES 592 12,693 0 ( 6,425) 4,310 2,500 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 267 of 275267 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 2 PROPOSED BUDGET WORKSHEET 615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2023 REVENUES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ Fees 000-458100 Sale of Merchandise 590 1,943 1,000 152 200 1,000 ____________ TOTAL Fees 590 1,943 1,000 152 200 1,000 Fund Transfers 000-486101 Transfer In-General Fund 0 10,750 10,750 0 10,750 10,750 ____________ 000-486106 Transfer In-Special Events 3,109 3,113 0 0 0 0 ____________ TOTAL Fund Transfers 3,109 13,863 10,750 0 10,750 10,750 Miscellaneous 000-497000 Misc. Income 2 0 0 2,244 3,000 2,500 ____________ TOTAL Miscellaneous 2 0 0 2,244 3,000 2,500 ____________ TOTAL REVENUES 3,702 15,806 11,750 2,396 13,950 14,250 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 268 of 275268 of 275 8-09-2023 11:57 AM C I T Y O F S C H E R T Z PAGE: 3 PROPOSED BUDGET WORKSHEET 615-HISTORICAL COMMITTEE AS OF: JULY 31ST, 2023 CULTURAL EXPENDITURES (-------------- 2022-2023 ---------------)(-------- 2023-2024 -------) 2020-2021 2021-2022 CURRENT Y-T-D PROJECTED CITY ADMIN. ADOPTED ACTUAL ACTUAL BUDGET ACTUAL YEAR END RECOMMENDED BUDGET ________________________________________________________________________________________________________________________________________ HISTORICAL COMMITTEE ==================== Supplies 609-521000 Operating Supplies 247 1,393 1,500 3,340 3,340 1,500 ____________ TOTAL Supplies 247 1,393 1,500 3,340 3,340 1,500 Operations Support 609-534200 Printing & Binding 0 0 500 423 500 500 ____________ TOTAL Operations Support 0 0 500 423 500 500 Staff Support 609-535200 Awards 0 1,721 2,200 2,000 2,200 2,200 ____________ 609-535300 Memberships 0 0 150 0 0 150 ____________ 609-535500 Training/Travel 0 0 2,800 1,558 2,000 2,800 ____________ TOTAL Staff Support 0 1,721 5,150 3,558 4,200 5,150 Professional Services 609-541300 Other Consl/Prof Services 100 0 1,600 1,500 1,600 1,600 ____________ TOTAL Professional Services 100 0 1,600 1,500 1,600 1,600 Operating Equipment 609-571810 Event Banners 2,762 0 3,000 0 0 3,000 ____________ TOTAL Operating Equipment 2,762 0 3,000 0 0 3,000 ________________________________________________________________________________________________________________________________________ TOTAL HISTORICAL COMMITTEE 3,109 3,113 11,750 8,821 9,640 11,750 ________________________________________________________________________________________________________________________________________ TOTAL CULTURAL 3,109 3,113 11,750 8,821 9,640 11,750 ________________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 3,109 3,113 11,750 8,821 9,640 11,750 =========== =========== =========== =========== =========== ============ ============ XXXXXXX 269 of 275269 of 275 Glossary Account A designation assigned to an accounting entry where a running total of all entries is kept. It is a grouping of assets, liabilities, reserves, retained earnings, revenues, or expenses. Accounting Standards The generally accepted accounting principles (GAAP) set by the Governmental Accounting Standards Board (GASB) that guide the recording and reporting of financial information. Accounts Payable A short term liability (less than one year) showing the amounts currently owed for goods and services received by the City. Accounts Receivable A short term asset (less than one year) showing the amount currently due to the City for goods and services provided. Accrual Accounting An accounting method in which revenues and expenses are recorded at the time they occur, rather than when cash is traded hands. Used for financial reports Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real and certain personal property according to the property's assessed value and the tax rate. Used to support the General Fund and pay general obligation debt. Adopted Budget The budget as approved by the City Council. It sets the legal spending limits and funding sources for the fiscal year. Assessed Value A value set upon real estate or other property as a basis for levying property taxes. For the City of Schertz, the Appraisal Districts of Bexar, Comal, and Guadalupe Counties are responsible for assessing property values. Asset Resources of the City that cover liability obligations. Bad Debt Expense This expense is used to recognize the City's estimated amount of uncollectable revenue. Balanced Budget A budget where current revenues meet or exceed current expenses resulting in a positive fund balance at the end of the fiscal year. Bond Are a long term debt issued by the City to pay for large capital projects such as buildings, streets, and water/sewer system improvements. Budget Calendar The schedule of key dates used as a guide to complete various steps of the budget preparation and adoption processes. XXXXXXX 270 of 275270 of 275 Glossary Capital Improvements Expenditures for the construction, purchase, or renovation of City facilities or property. Capital Outlay Purchase of property or equipment greater than $5,000 which will be added to the City's fixed assets. Cash Currency on hand with the bank. Cash Basis An accounting method that recognizes revenues and expenses when cash enters or leaves the bank instead of when services are provided. Certificates of Obligation Tax supported bonds similar to general obligation bonds and can be issued after meeting strict publication requirements and council approval. Charter A document that establishes the city's governmental structure and provides distribution of powers and duties. In order to be implemented or changed it must be approved with a vote by the people City Council The elected governing body of the City, consisting of the Mayor and five (5) council members acting as the legislative and policy-making bod of the City. CRM Client Resource Management - a type of software for tracking dates, events, and clients. Debt Service Payments on debt made up of principle and interest following a set schedule. Delinquent Taxes Property taxes remaining unpaid after the due date. Delinquent taxes incur penalties and interest at rates specified by law. Department A functional group of the City with related activities aimed at accomplishing a major City service or program. Depreciation In accounting, this is a noncash expense that reduces the value of a capital asset over its expected useful life. Effective Tax Rate The rate that would produce the same amount of property taxes from the properties on the previous year's tax rolls. Enterprise Fund See Proprietary Fund. Expenditure Any payment made by the City. XXXXXXX 271 of 275271 of 275 Glossary Expense Any reduction in Fund Balance. Fiscal Year The time period designated by the City signifying the beginning and ending period for recording the financial transactions of the City. The City of Schertz' fiscal year begins each October 1st and ends the following September 30th. Fixed Assets Assets of a long-term character which are intended to be held or used, such as land, buildings, machinery, furniture, and equipment. FTE Full Time Equivalent (FTE) is a measure of employment of a position based on the total hours worked in a week versus the expected 40 hours of a full time employee. Fund A fiscal and accounting entity established to record receipt and disbursement of income from sources set aside to support specific activities or to attain certain objectives. Each fund is treated as a distinct fiscal entity where assets equal liabilities plus fund balances. Fund Balance The difference between fund assets and fund liabilities of governmental and trust funds. Fund Equity The difference between assets and liabilities of any fund. General Fund The major fund in most governmental entities. It contains many activities associated with municipal government, such as police and fire rescue, libraries, parks and recreation. General Obligation Bonds A municipal bond backed by property taxes Goals Department/Division objectives intended to be accomplished or begun within the coming fiscal year. Governmental Fund Funds, or specific groups of revenues and expenses, including the General Fund, Special Revenue Funds, Capital Project Funds, and Debt Service Funds. Home Rule City Cities which have over 5,000 in population and have adopted home rule charters. I&S Interest and Sinking - The portion of the property tax that goes to pay debt issued by the City Interest & Sinking Fund See Debt Service Fund. XXXXXXX 272 of 275272 of 275 Glossary Interfund Transfers Transfer made from one City fund to another City Fund for the purpose of reimbursement of expenditures, general and administrative services, payments-in-lieu of taxes, or debt service. Intergovernmental Revenues Revenues from other governments in the form of grants, entitlements, shared revenues, or payments-in-lieu of taxes. Service contracts? Liability Debt or other legal obligations arising out of transactions in the past that must be liquidated, renewed, or refunded at some future date. The term does not include encumbrances. LUE's Living Unit Equivalent, the amount of water in gallons per year that an average household would produce M&O Acronym for "maintenance and operations". (1) The recurring costs associated with a department or activity; (2) the portion of the tax rate that is applied to the General Fund. Mission The basic purpose of a department/division - the reason for its existence. Mixed Beverage Tax A tax imposed on the gross receipts of a licensee for the sale, preparation, or serving of mixed beverages. Modified Accrual basis Method of governmental accounting recognizes revenues when they are measurable and available and expenditures when goods or services are received with the exception of principal and interest on long term debt. Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the City are controlled. Operating Expenses Proprietary Fund expenses related directly to the Fund's primary activity. Ordinance A formal legislative enactment by City Council. Payment-in-lieu of Taxes A payment made to the City in lieu of taxes. These payments are generally made by tax exempt entities for which the City provides specific services. For example, the City's Water & Sewer Fund provides this payment to the City's General Fund because of the Water & Sewer Fund's exemption from property taxation. XXXXXXX 273 of 275273 of 275 Glossary Proprietary Fund Also referred to as Enterprise Fund. A governmental accounting fund in which services are provided, such as water and sewer service, are financed and operated similarly to those in a private business. The intent is that the costs of providing these services be recovered through user charges. Resolution A special or temporary order of the City Council. Requires less formality than an ordinance. Retained Earnings An equity account reflecting the accumulated earnings of a proprietary fund. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a proprietary fund. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Tax Base The total net taxable value after exemptions of all real and personal property in the City. Tax Levy The result of multiplying the ad valorem property tax rate per one hundred dollars times the tax base. Tax Rate The rate applied to all taxable property to general revenue. The City's tax rate is comprised of two components; the debt service rate, and the maintenance and operations (M&O) rate. Tax Roll The official list showing the amount of taxes levied against each taxpayer or property. See also Tax Base. Taxes Compulsory charges levied by a government to finance services performed for a common benefit. TMRS The Texas Municipal Retirement System provides retirement plans to its member cities. Each city selects its own plan and its contributions are computed on each individual city's plan and actuarial information. Transmittal Letter A general discussion and overview of the proposed budget as presented in writing by the City Manager to the City Council Unencumbered Balance The amount of an appropriation that is not expended or encumbered. It is essentially the amount of money still available for future purchases. XXXXXXX 274 of 275274 of 275 Glossary User Charges The payment of a fee for direct receipt of a public service by the party who benefits from the service. Utility Fund See Proprietary Fund. Vision The desired optiumum state or ultimate goal of the City or Department. XXXXXXX 275 of 275275 of 275 CITY COUNCIL PROPOSED BUDGET August 15, 2023 1 August 4 •Accept the state defined tax rates •Vote to set the Preliminary Tax Rate August 15 •1st Public Hearing on Budget & Tax Rate •1st Vote on Budget & Adoption •1st Vote on Tax Rate & Adoption •Approve Fee Schedule September 5 •2nd Public Hearing on Budget & Tax Rate •2nd Vote on Budget & Adoption •Ratify Tax Increase in Budget •2nd Vote on Tax Rate & Adoption October 1 •New budget in effect BUDGET TIMELINE FY 2023 -24 Proposed Budget 3 Budget Priorities Established 5 Goals from the Pre-Budget workshop discussion •Goal 1: Staff Compensation •Goal 2: Infrastructure •Goal 3: Consolidated CIP Document •Goal 4: Increase Staffing Levels •Goal 5: New/Remodeled Facilities 4 FY 2023 -24 Budget Highlights Expanded Programs Proposed to Fund •Wage Adjustments •New Personnel •Additional SPAM Funding •Police Equipment •Additional Programs/Equipment 5 FY 2023 -24 Budget Highlights Wage Adjustments – All Funds •ECI Adjustment (4.7%) effective Oct. 7, 2023 - $1,400,000 •Class & Comp. Adjustment – effective Dec. 30, 2023 - $2,600,000 ($1.9 million in FY 2023-24) •Primary focus on salaries; will also review benefits, supplemental pay and career progression opportunities •Cover Cost of Increases to Insurance Premiums - $344,700 6 FY 2023 -24 Budget Highlights New Personnel – General Fund •Fire - 3 Firefighters (for Station 4) - $315,000 •Engineering - Administrative Assistant - $60,000 •City Secretary - Part Time Records Clerk - $31,000 •Police – 5 School Resource Officers - unfunded 7 FY 2023 -24 Budget Highlights Additional SPAM Funding •FY 23/24 base has $650,000 •Propose one -time Street Funding of $1 million 8 FY 2023 -24 Budget Highlights Police Equipment •Purchase of in -car cameras, body worn cameras and TASERs (to replace all current equipment) •5-year phase -in - $550,000 per year 9 FY 2023 -24 Budget Highlights Additional Programs – General Fund •Library - Library Materials - $15,000 •IT •ArcGIS Indoor Maps Extension - $6,525 •Implementation of vSphere servers for Public Safety - $87,000 •Court - Court Security Plan funding - $16,450 10 FY 2023 -24 Budget Highlights Additional Equipment – General Fund •Fleet •Hydraulic Hose Crimper - $6,350 •Hose Reels for Bu lk Fluid Delivery System - $23,400 •Facility Services •Tablets - $12,000 •Multi-use Drop Deck Trailer - $19,000 •Fire •Opticom system for intersection light system - $33,800 •Hurst Strong Arm Multi -purpose E Tool - $30,000 •Streets •Pothole Truck - $80,000 •Laydown Machine - $140,000 11 FY 2023 -24 Budget Highlights EMS Fund •Medic 5 – 2 EMT positions (overnight) - $106,300 •2 F/T positions to staff peak hours - $110,600 12 FY 2023 -24 Budget Highlights Drainage Fund •Zero Turn Mower - $24,000 13 FY 2023 -24 Budget Highlights Water & Sewer Fund •Utility Billing •Position: Lead Clerk - $58,000 •Automated Phone Payment System - $12,000 •Water/Wastewater •Combination Vacuum Truck - $675,000 •Fire Hydrant and Valve Replacement Program (initial funding) - $50,000 14 FY 2023 -24 Budget •General Fund Proposed Budget $49,927,113 •Increase of $4,810,888 or 10.7% from FY 2022 -23 Adopted Budget, not including infrastructure funding •Non -Personnel Budgets increased 9.6% due to police equipment, capital replacement, TIRZ contribution, and additional road maintenance funds •Personnel Budgets increased 11.3% for pay adjustments, insurance, ECI, and 4 new positions 15 City Budgets – General Fund 16 $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Final General Fund Budgets Sales Tax 17 0% 5% 10% 15% 20% 25% 30% 35% $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 Proj 2023 Proj 2024 3-Year Rolling Average Growth % Budget Sales Tax Actual 3 Year Rolling % Growth Franchise 18 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Budget Actual Permit 19 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Budget Permit Revenue Fees 20 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Budget Actual Personnel 21 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Budget Actual Operating 22 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Budget Actual Capital Outlay 23 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Budget Actual 24 Fund Proposed Budget Fund Balance Change General Fund $49,954,992 ($2,564,504) Tax I&S Fund 8,602,745 732,255 Water & Sewer Fund 31,241,901 262,899 Capital Recovery - Water 55,748 1,166,252 Capital Recovery - Sewer 67,248 632,752 Drainage Fund 1,594,207 (217,584) EMS Fund 13,640,835 (780,612) SEDC 12,985,053 (4,578,053) Special Events Fund 45,000 0 PEG Fund 67,000 0 Hotel Occupancy Fund 260,865 640,635 Park Fund 100,000 0 Tree Mitigation 75,000 10,750 Roadway Impact Fee Area1 5,000 320,175 Roadway Impact Fee Area2 85,000 160,650 Roadway Impact Fee Area3 5,000 345,250 Roadway Impact Fee Area4 3,000 360 Library Fund 29,200 0 Historical Committee 11,750 2,500 Total:$118,829,544 ($3,866,275) General Fund •Proposed Budget meets the 26% Fund Balance requirement •Utilize excess fund balance for street maintenance and repair over the next 5 years 25 5 Year Summary – I&S Fund •At I&S Rate of $0.1548: Includes the following upcoming debt issuances: •FY 23/24 -$37,250,000 •FY 25/26 -$20,000,000 •FY 26/27 -$15,000,000 •FY 28/29 -$25,000,000 26 General Fund Debt Service 27 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 $11,000,000 $12,000,000 $13,000,000 $14,000,000 2023 2024 2025 2026 2027 2028 2029 2030 General Fund Debt Service 2029 Bonds Public Safety Bldg Public Safety Bldg 2024 Bonds Current Obligations Agenda No. 17.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Finance Subject:Resolution 23-R-86 - Ratifying the property tax increase reflected in the Adopted Budget for FY 2023-24. (S. Gonzalez/J. Walters) BACKGROUND In accordance with the Local Government Code Section 102.007(c), with the adoption of a budget that will require raising more revenue from property taxes than in the previous year, a separate vote must be taken to ratify the property tax increase reflected in the budget. This vote must be separate from the vote to approve the budget or adopt the tax rate. GOAL To be in compliance with state regulations and to ratify the property tax increase reflected in the Adopted Budget for FY 2023-24. COMMUNITY BENEFIT The tax increase will help provide adequate compensation for employees to address turnover and hiring issues.  Additionally, it will replace the discontinued car and body cameras for police officers and provide streets funding and more equipment for more effective and efficient roadway maintenance. SUMMARY OF RECOMMENDED ACTION Staff recommends City Council ratify the property tax increase as voted on and approved with the adoption of the FY 2023-24 Budget. FISCAL IMPACT The City Council ratifying the budget will raise more total property taxes than last year's budget by $2,398,167 or 9.9% increase, and of that amount, $554,255 is tax revenue to be raised from new property added to the tax roll this year. RECOMMENDATION Staff recommends City Council ratify the property tax increase as voted on and approved with the adoption of the FY 2023-24 Budget. Attachments Resolution 23-R-86  RESOLUTION NO. 23-R-86 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS RATIFYING THE PROPERTY TAX INCREASE REFLECTED IN THE ADOPTED BUDGET FOR FISCAL YEAR 2023-24. WHEREAS, the Local Government Code Section 102.007(c) states when a budget will require raising more property taxes than in the previous year a vote separate from adopting the budget or tax rate must be taken to ratify the property tax increase; and WHEREAS, the City staff of the City of Schertz (the “City”) has recommended that the City ratify the property tax increase in accordance with the Local Government Code; and WHEREAS, the City Council has determined that it is in the best interest of the City to ratify the property tax increase. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby ratifies the budget will raise more total property taxes than last year's budget by $2,398,167 or 9.9% increase, and of that amount, $554,255 is tax revenue to be raised from new property added to the tax roll this year. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any pe rson or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this - 2 - Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this ____ day of ________________, 2023. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (CITY SEAL) Agenda No. 18.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:City Secretary Subject:Ordinance 23-T-19 – Conduct a Public Hearing and approve an Ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the City of Schertz, Texas. Final Reading (S.Gonzalez/J.Walters) BACKGROUND At the August 4, 2023, Council meeting and Budget Workshop, the City Council, by record vote, established a proposed preliminary maximum tax rate of $0.4872, per $100 of value, with the M&O rate at $0.3324 and the I&S portion of $0.1548. This rate was under the Voter-Approval rate but greater than the No-New-Revenue rate. In accordance with Chapter 26.05(d) of the State’s Property Tax Code, a governing body must hold a public hearing on the tax rate if the proposed tax rate exceeds the lower of the No-New-Revenue or Voter-Approval Tax Rate.  In this case a hearing is required as the proposed rate does exceed the No-New-Revenue rate.                                               The first public hearing was held on August 15, 2023, regular session of City Council. A second public hearing will be conducted on September 5, 2023. During the tax rate adoption process Council can approve a lower rate, however they will not be able to approve a rate higher than this without republishing the notices and holding additional public hearings. Due to timing constraints set by the State Tax Code 26.05(a), the latest council could set a new preliminary rate was August 15, 2023, without calling special meetings or declaring an emergency. Per Sec 26.05(b) of the Tax Code, the tax rate can only be adopted with more than 60% of the votes in favor of the proposed tax rate. Since Schertz has 7 voting Councilmembers, 5 members must vote in favor of the tax rate for it to pass. GOAL To adopt a tax rate in compliance with state statues and the City Charter. COMMUNITY BENEFIT The programs funded by this tax rate will provide additional benefits and service levels to the community. SUMMARY OF RECOMMENDED ACTION Staff recommends adoption of the tax rate of $0.4872 FISCAL IMPACT This tax rate will raise more total property taxes than last year by $2,398,167, or a 9.9% increase, and This tax rate will raise more total property taxes than last year by $2,398,167, or a 9.9% increase, and of that amount $554,255 is tax revenue to be raised from new property added to the tax roll this year. These funds will go to pay for employee compensation and infrastructure such as roads, parks, and city facilities.  The current property tax rate is $0.4950 per $100 valuation. The proposed maximum tax rate will be $0.4872 per $100 valuation. The M&O portion of the property tax rate will decrease to $0.3324 from $0.3470 per $100 valuation. The I&S portion will increase to $0.1548 from $0.1480 per $100 valuation.  This tax rate will raise more taxes for Maintenance and Operations than last year’s tax rate. The tax rate will effectively be raised by 3.5% and will raise taxes for maintenance and operations on a $100,000 home by approximately $11.24. RECOMMENDATION Staff recommends that the City Council approve Ordinance No. 23-T-19 approving the Fiscal Year 2023-24 Proposed Tax Rate on final reading. MOTION LANGUAGE: “I move that the property tax rate be increased by the adoption of a tax rate of 0.4872, which is effectively a 7.0% increase in the tax rate.”   Attachments Ordinance 23-T-19  Tax Rate Calculation Sheet  Presentation 2023-08-15  ORDINANCE NO. 23-T-19 AN ORDINANCE APPROVING THE APPRAISAL ROLL; SETTING THE TAX RATE; LEVYING AND ASSESSING GENERAL AND SPECIAL AD VALOREM TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF SCHERTZ, TEXAS; APPORTIONING THE LEVIES FOR SPECIFIC PURPOSES; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Schertz submitted a tax rate proposal to the City Council prior to the beginning of the fiscal year, and in said tax rate proposal set forth the estimated necessary tax rate required to provide adequate revenues for the general use and support of the Municipal Government of the City of Schertz Texas; and WHEREAS, the City Council finds that all provisions pertaining to the adoption of an ad valorem tax rate have been in all things complied with; and WHEREAS, a Public hearing was held by the City Council of the City of Schertz on the 15th day of August 2023 and a second Public Hearing will held on the 5th day of September 2023; and WHEREAS, after a full and final consideration, the City Council is of the opinion the tax rate and ad valorem tax appraisal roll should be approved and adopted; and WHEREAS, the taxes have been levied in accordance with the adopted 2023-24 budget as required by state law; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS, THAT: Section 1. The ad valorem tax appraisal roll and effective tax rate information as presented by the tax assessor for the tax year 2023, be and is hereby in all things approved and adopted. Section 2. This tax rate will raise more taxes for Maintenance and Operations than last year’s tax rate. Section 3. The tax rate will effectively be raised by 3.5% and will raise taxes for maintenance and operations on a $100,000 home by approximately $11.24. Section 4. There is hereby levied and assessed and there shall be collected for the tax year 2023 for the general use and support of the Municipal Government of the City of S chertz, Texas a total ad valorem tax of Forty-Eight Seventy-Two Cents ($0.4872) on each One Hundred Dollars ($100.00) of valuation of property – real and personal – within the corporate limits of the City of Schertz, Texas, subject to taxation. The assessment ratio shall be One Hundred percent (100%). Section 5. The City Council of the City of Schertz, Texas, does hereby levy or adopt the tax rate on $100.00 valuation for this city for tax year 2023 as follows: 0.3324 for the purpose of maintenance and operation 0.1548 for the payment of principal and interest on debt 0.4872 total tax rate Section 6. It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of the ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. Section 7. This ordinance shall be in full force and effect from and after its passage, and it is so ordained. Section 8. Ad valorem taxes for the year are due and payable on October 1, 2023 and shall become delinquent after January 31, 2024. A delinquent tax shall incur all penalty and interest authorized by state law, Section 33.01 of the Property Tax Code. Taxes that remain delinquent on and after July 1, 2024, incur an additional penalty of 15% of the amount of the taxes, penalty and interest due, such additional penalty to defray the cost of collection as authorized in Section 6.30 of the Property Tax Code. The City shall have available all rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. Section 9. Taxes are payable at the office of the counties of Comal, Bexar and Guadalupe. PASSED ON FIRST READING, the _______day of ____________2023. PASSED, APPROVED, and ADOPTED ON SECOND READING, the _____day of ___________, 2023. CITY OF SCHERTZ, TEXAS ____________________________ Ralph Gutierrez, Mayor ATTEST: ____________________________ Sheila Edmondson, City Secretary Form developed by: Texas Comptroller of Public Accounts, Property Tax Assistance Division Form 50-856 ____________________________________________________________________________ ________________________________ Taxing Unit Name Phone (area code and number) ____________________________________________________________________________ ________________________________ Taxing Unit’s Address, City, State, ZIP Code Taxing Unit’s Website Address GENERAL INFORMATION: Tax Code Section 26.04(c) requires an officer or employee designated by the governing body to calculate the no-new-revenue (NNR) tax rate and voter-approval tax rate for the taxing unit. These tax rates are expressed in dollars per $100 of taxable value calculated. The calculation process starts after the chief appraiser delivers to the taxing unit the certified appraisal roll and the estimated values of properties under protest. The designated officer or employee shall certify that the officer or employee has accurately calculated the tax rates and used values shown for the certified appraisal roll or certified estimate. The officer or employee submits the rates to the governing body by Aug. 7 or as soon thereafter as practicable. School districts do not use this form, but instead use Comptroller Form 50-859 Tax Rate Calculation Worksheet, School District without Chapter 313 Agreements or Comptroller Form 50-884 Tax Rate Calculation Worksheet, School District with Chapter 313 Agreements. Water districts as defined under Water Code Section 49.001(1) do not use this form, but instead use Comptroller Form 50-858 Water District Voter-Approval Tax Rate Worksheet for Low Tax Rate and Developing Districts or Comptroller Form 50-860 Developed Water District Voter-Approval Tax Rate Worksheet. The Comptroller’s office provides this worksheet to assist taxing units in determining tax rates. The information provided in this worksheet is offered as technical assistance and not legal advice. Taxing units should consult legal counsel for interpretations of law regarding tax rate preparation and adoption. SECTION 1: No-New-Revenue Tax Rate The NNR tax rate enables the public to evaluate the relationship between taxes for the prior year and for the current year based on a tax rate that would produce the same amount of taxes (no new taxes) if applied to the same properties that are taxed in both years. When appraisal values increase, the NNR tax rate should decrease. The NNR tax rate for a county is the sum of the NNR tax rates calculated for each type of tax the county levies. While uncommon, it is possible for a taxing unit to provide an exemption for only maintenance and operations taxes. In this case, the taxing unit will need to calculate the NNR tax rate separately for the maintenance and operations tax and the debt tax, then add the two components together. Line No-New-Revenue Tax Rate Worksheet Amount/Rate 1. $ _____________ 2. $ _____________ 3.$ _____________ 4.$ __________/$100 5. $ _____________ - $ _____________ $ _____________ 6. $ _____________ - $ _____________ $ _____________ 7.$ _____________ 1 Tex. Tax Code § 26.012(14) 2 Tex. Tax Code § 26.012(14) 3 Tex. Tax Code § 26.012(13) 4 Tex. Tax Code § 26.012(13) 2023 Tax Rate Calculation WorksheetTaxing Units Other Than School Districts or Water Districts 2022 total taxable value. Enter the amount of 2022 taxable value on the 2022 tax roll today. Include any adjustments since last year’scertification; exclude Tax Code Section 25.25(d) one-fourth and one-third over-appraisal corrections from these adjustments. Exclude any property value subject to an appeal under Chapter 42 as of July 25 (will add undisputed value in Line 6). This total includes the taxable value of homesteads with tax ceil-ings (will deduct in Line 2) and the captured value for tax increment financing (adjustment is made by deducting TIF taxes, as reflected in Line 17).1 2022 tax ceilings. Counties, cities and junior college districts. Enter 2022 total taxable value of homesteads with tax ceilings. These include the homesteads of homeowners age 65 or older or disabled. Other taxing units enter 0. If your taxing unit adopted the tax ceiling provision in 2022 or a prior year for homeowners age 65 or older or disabled, use this step.2 Preliminary 2022 adjusted taxable value. Subtract Line 2 from Line 1. 2022 total adopted tax rate. 2022 taxable value subject to an appeal under Chapter 42, as of July 25. A.2022 ARB certified value: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B.2022 disputed value:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C.2022 undisputed value. Subtract B from A. 4 2022 Chapter 42 related adjusted values. Add Line 5C and Line 6C. 2022 Taxable Value lost because court appeals of ARB decisions reduced 2021 appraised Value. A.Original 2022 ARB values:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B.2022 values resulting from final court decisions:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C.2022 value loss. Subtract B from A.3 For additional copies, visit: comptroller.texas.gov/taxes/property-tax 50-856 • 6-23/10 Line No-New-Revenue Tax Rate Worksheet Amount/Rate 8.$ _____________ 9. $ _____________ 10. $ _____________ + $ _____________ $ _____________ 11. $ _____________ - $ _____________ $ _____________ 12.Total adjustments for lost value. Add Lines 9, 10C and 11C.$ _____________ 13. $ _____________ 14.$ _____________ 15.$ _____________ 16. $ _____________ 17. $ _____________ 18. $ _____________ 5 Tex. Tax Code § 26.012(15) 6 Tex. Tax Code § 26.012(15) 7 Tex. Tax Code § 26.012(15) 8 Tex. Tax Code § 26.03(c) 9 Tex. Tax Code § 26.012(13) 10 Tex. Tax Code § 26.012(13) 11 Tex. Tax Code § 26.012, 26.04(c-2) 12 Tex. Tax Code § 26.03(c) For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 2 Total 2023 taxable value on the 2023 certified appraisal roll today. This value includes only certified values or certified estimate of values and includes the total taxable value of homesteads with tax ceilings (will deduct in Line 20). These homesteads include homeowners age 65 or older or disabled. 11 A. Certified values:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________ B. Counties: Include railroad rolling stock values certified by the Comptroller’s office: . . . . . . . . . . . . . . . . . . . . . . . + $ _____________ C.Pollution control and energy storage system exemption: Deduct the value of property exempted for the current tax year for the first time as pollution control or energy storage system property:. . . . . . . . . . . - $ _____________ D.Tax increment financing: Deduct the 2023 captured appraised value of property taxable by a taxing unitin a tax increment financing zone for which the 2023 taxes will be deposited into the tax increment fund. Do not include any new property value that will be included in Line 23 below. 12 . . . . . . . . . . . . . . . . . . . . - $ _____________ E.Total 2023 value. Add A and B, then subtract C and D. 2022 taxable value lost because property first qualified for an exemption in 2023. If the taxing unit increased an original exemption, use the difference between the original exempted amount and the increased exempted amount. Do not include value lost due to freeport, goods- in-transit, temporary disaster exemptions. Note that lowering the amount or percentage of an existing exemption in 2023 does not create a new exemption or reduce taxable value. A.Absolute exemptions. Use 2022 market value: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B. Partial exemptions. 2023 exemption amount or 2023 percentage exemption times 2022 value:. . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C.Value loss. Add A and B. 6 2022 taxable value lost because property first qualified for agricultural appraisal (1-d or 1-d-1), timber appraisal, recreational/scenic appraisal or public access airport special appraisal in 2023. Use only properties that qualified in 2023 for the first time; do not use proper- ties that qualified in 2022. Adjusted 2022 total levy. Multiply Line 4 by Line 14 and divide by $100. Taxes refunded for years preceding tax year 2022. Enter the amount of taxes refunded by the taxing unit for tax years preceding tax year 2022. Types of refunds include court decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11 payment errors. Do not include refunds for tax year 2022. This line applies only to tax years preceding tax year 2022. 9 Adjusted 2022 levy with refunds and TIF adjustment. Add Lines 15 and 16. 10 2022 taxable value, adjusted for actual and potential court-ordered adjustments. Add Line 3 and Line 7. A.2022 market value:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B.2023 productivity or special appraised value:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C.Value loss. Subtract B from A. 7 2022 total value. Subtract Line 12 and Line 13 from Line 8. 2022 captured value of property in a TIF. Enter the total value of 2022 captured appraised value of property taxable by a taxing unit in a tax increment financing zone for which 2022 taxes were deposited into the tax increment fund. 8 If the taxing unit has no captured appraised value in line 18D, enter 0. 2022 taxable value of property in territory the taxing unit deannexed after Jan. 1, 2022. Enter the 2021 value of property in deannexed territory. 5 20. $ _____________ 21. $ _____________ 22. $ _____________ 23. $ _____________ 24.$ _____________ 25.$ _____________ 26.$ __________/$100 27.$ __________/$100 Line No-New-Revenue Tax Rate Worksheet Amount/Rate 19. $ _____________ + $ _____________ $ _____________ Line Voter-Approval Tax Rate Worksheet Amount/Rate 28.$ __________/$100 29. $ _____________ SECTION 2: Voter-Approval Tax Rate The voter-approval tax rate is the highest tax rate that a taxing unit may adopt without holding an election to seek voter approval of the rate. The voter-approval tax rate is split into two separate rates: 1. Maintenance and Operations (M&O) Tax Rate: The M&O portion is the tax rate that is needed to raise the same amount of taxes that the taxing unit levied in the prior year plus the applicable percentage allowed by law. This rate accounts for such things as salaries, utilities and day-to-day operations. 2. Debt Rate: The debt rate includes the debt service necessary to pay the taxing unit’s debt payments in the coming year. This rate accounts for principal and interest on bonds and other debt secured by property tax revenue. The voter-approval tax rate for a county is the sum of the voter-approval tax rates calculated for each type of tax the county levies. In most cases the voter-approval tax rate exceeds the no-new-revenue tax rate, but occasionally decreases in a taxing unit’s debt service will cause the NNR tax rate to be higher than the voter-approval tax rate. 13 Tex. Tax Code § 26.01(c) and (d) 14 Tex. Tax Code § 26.01(c) 15 Tex. Tax Code § 26.01(d) 16 Tex. Tax Code § 26.012(6)(B) 17 Tex. Tax Code § 26.012(6) 18 Tex. Tax Code § 26.012(17) 19 Tex. Tax Code § 26.012(17) 20 Tex. Tax Code § 26.04(c) 21 Tex. Tax Code § 26.04(d) For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 3 Total value of properties under protest or not included on certified appraisal roll. 13 A.2023 taxable value of properties under protest. The chief appraiser certifies a list of properties still under ARB protest. The list shows the appraisal district’s value and the taxpayer’s claimed value, if any, or an estimate of the value if the taxpayer wins. For each of the properties under protest, use the lowest of these values. Enter the total value under protest. 14. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B.2023 value of properties not under protest or included on certified appraisal roll. The chiefappraiser gives taxing units a list of those taxable properties that the chief appraiser knows about butare not included in the appraisal roll certification. These properties also are not on the list of properties that are still under protest. On this list of properties, the chief appraiser includes the market value, appraised value and exemptions for the preceding year and a reasonable estimate of the market value, appraised value and exemptions for the current year. Use the lower market, appraised or taxable value (as appropriate). Enter the total value of property not on the certified roll. 15 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C.Total value under protest or not certified. Add A and B. Total adjustments to the 2023 taxable value. Add Lines 22 and 23. Adjusted 2023 taxable value. Subtract Line 24 from Line 21. COUNTIES ONLY. Add together the NNR tax rates for each type of tax the county levies. The total is the 2023 county NNR tax rate. 21 2023 tax ceilings. Counties, cities and junior colleges enter 2023 total taxable value of homesteads with tax ceilings. These include the home- steads of homeowners age 65 or older or disabled. Other taxing units enter 0. If your taxing unit adopted the tax ceiling provision in 2022 or a prior year for homeowners age 65 or older or disabled, use this step.16 Total 2023 taxable value of properties in territory annexed after Jan. 1, 2022. Include both real and personal property. Enter the 2023 value of property in territory annexed. 18 Total 2023 taxable value of new improvements and new personal property located in new improvements. New means the item was not on the appraisal roll in 2022. An improvement is a building, structure, fixture or fence erected on or affixed to land. New additions to exist- ing improvements may be included if the appraised value can be determined. New personal property in a new improvement must have been brought into the taxing unit after Jan. 1, 2022 and be located in a new improvement. New improvements do include property on which a tax abatement agreement has expired for 2023. 19 2022 taxable value, adjusted for actual and potential court-ordered adjustments. Enter the amount in Line 8 of the No-New-Revenue Tax Rate Worksheet. 2023 total taxable value. Add Lines 18E and 19C. Subtract Line 20. 17 2023 NNR tax rate. Divide Line 17 by Line 25 and multiply by $100. 20 2022 M&O tax rate. Enter the 2022 M&O tax rate. Line Voter-Approval Tax Rate Worksheet Amount/Rate 30.$ _____________ 31. D. E. $ _____________ 32.$ _____________ 33.$ __________/$100 34. $ __________/$100 35. $ __________/$100 22 [Reserved for expansion] 23 Tex. Tax Code § 26.044 24 Tex. Tax Code § 26.0441 For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 4 $ _____________ Adjusted 2023 taxable value. Enter the amount in Line 25 of the No-New-Revenue Tax Rate Worksheet. Total 2022 M&O levy. Multiply Line 28 by Line 29 and divide by $100 Adjusted 2022 levy for calculating NNR M&O rate. A.M&O taxes refunded for years preceding tax year 2022. Enter the amount of M&O taxes refunded in the preceding year for taxes before that year. Types of refunds include court decisions, Tax Code Section 25.25(b) and (c) corrections and Tax Code Section 31.11 payment errors. Do not include refunds for tax year 2022. This line applies only to tax years preceding tax year 2022. . . . . . . . . . . . . . . + $ _____________ B.2022 taxes in TIF. Enter the amount of taxes paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. If the taxing unit has no 2023 captured appraised value in Line 18D, enter 0.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . – $ _____________ C.2022 transferred function. If discontinuing all of a department, function or activity and transferring it to another taxing unit by written contract, enter the amount spent by the taxing unit discontinuing the function in the 12 months preceding the month of this calculation. If the taxing unit did not operate this function for this 12-month period, use the amount spent in the last full fiscal year in which the taxing unit operated the function. The taxing unit discontinuing the function will subtract this amount in D below. The taxing unit receiving the function will add this amount in D below. Other taxing units enter 0. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . +/- $ _____________ 2022 M&O levy adjustments. Subtract B from A. For taxing unit with C, subtract if discontinuing function and add if receiving function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Add Line 30 to 31D. 2023 NNR M&O rate (unadjusted). Divide Line 31E by Line 32 and multiply by $100. Rate adjustment for state criminal justice mandate. 23 If not applicable or less than zero, enter 0. A. 2023 state criminal justice mandate. Enter the amount spent by a county in the previous 12 months providing for the maintenance and operation cost of keeping inmates in county-paid facilities after they have been sentenced. Do not include any state reimbursement received by the county for the same purpose. $ _____________ B. 2022 state criminal justice mandate. Enter the amount spent by a county in the 12 months prior to the previous 12 months providing for the maintenance and operation cost of keeping inmates in county-paid facilities after they have been sentenced. Do not include any state reimbursement received by the county for the same purpose. Enter zero if this is the first time the mandate applies................. – $ _____________ C. Subtract B from A and divide by Line 32 and multiply by $100............................................ $ __________/$100 D. Enter the rate calculated in C. If not applicable, enter 0. Rate adjustment for indigent health care expenditures. 24 If not applicable or less than zero, enter 0. A. 2023 indigent health care expenditures. Enter the amount paid by a taxing unit providing for the maintenance and operation cost of providing indigent health care for the period beginning on July 1, 2022 and ending on June 30, 2023, less any state assistance received for the same purpose. ........ $ _____________ B. 2022 indigent health care expenditures. Enter the amount paid by a taxing unit providing for the maintenance and operation cost of providing indigent health care for the period beginning on July 1, 2021 and ending on June 30, 2022, less any state assistance received for the same purpose................................................................................... – $ _____________ C. Subtract B from A and divide by Line 32 and multiply by $100............................................ $ __________/$100 D. Enter the rate calculated in C. If not applicable, enter 0. 2023 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856 For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 5 Line Voter-Approval Tax Rate Worksheet Amount/Rate 36.Rate adjustment for county indigent defense compensation. 25 If not applicable or less than zero, enter 0. A. 2023 indigent defense compensation expenditures. Enter the amount paid by a county to provide appointed counsel for indigent individuals and fund the operations of a public defender’s office under Article 26.044, Code of Criminal Procedure for the period beginning on July 1, 2022 and ending on June 30, 2023, less any state grants received by the county for the same purpose.......................... $ _____________ B. 2022 indigent defense compensation expenditures. Enter the amount paid by a county to provide appointed counsel for indigent individuals and fund the operations of a public defender’s office under Article 26.044, Code of Criminal Procedure for the period beginning on July 1, 2021 and ending on June 30, 2022, less any state grants received by the county for the same purpose.......................... $ _____________ C. Subtract B from A and divide by Line 32 and multiply by $100............................................ $ __________/$100 D. Multiply B by 0.05 and divide by Line 32 and multiply by $100............................................ $ __________/$100 E. Enter the lesser of C and D. If not applicable, enter 0.$ __________/$100 37.Rate adjustment for county hospital expenditures. 26 If not applicable or less than zero, enter 0. A. 2023 eligible county hospital expenditures. Enter the amount paid by the county or municipality to maintain and operate an eligible county hospital for the period beginning on July 1, 2022 and ending on June 30, 2023. .............................................................................. $ _____________ B. 2022 eligible county hospital expenditures. Enter the amount paid by the county or municipality to maintain and operate an eligible county hospital for the period beginning on July 1, 2021 and ending on June 30, 2022. .............................................................................. $ _____________ C. Subtract B from A and divide by Line 32 and multiply by $100............................................ $ __________/$100 D. Multiply B by 0.08 and divide by Line 32 and multiply by $100............................................ $ __________/$100 E. Enter the lesser of C and D, if applicable. If not applicable, enter 0.$ __________/$100 38.Rate adjustment for defunding municipality. This adjustment only applies to a municipality that is considered to be a defunding municipal- ity for the current tax year under Chapter 109, Local Government Code. Chapter 109, Local Government Code only applies to municipalities with a population of more than 250,000 and includes a written determination by the Office of the Governor. See Tax Code Section 26.0444 for more information. A. Amount appropriated for public safety in 2022. Enter the amount of money appropriated for public safety in the budget adopted by the municipality for the preceding fiscal year . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________ B. Expenditures for public safety in 2022. Enter the amount of money spent by the municipality for public safety during the preceding fiscal year .................................................................. $ _____________ C. Subtract B from A and divide by Line 32 and multiply by $100 ........................................... $ __________/$100 D. Enter the rate calculated in C. If not applicable, enter 0.$ __________/$100 39.Adjusted 2023 NNR M&O rate. Add Lines 33, 34D, 35D, 36E, and 37E. Subtract Line 38D.$ __________/$100 40.Adjustment for 2022 sales tax specifically to reduce property taxes. Cities, counties and hospital districts that collected and spent addi- tional sales tax on M&O expenses in 2022 should complete this line. These entities will deduct the sales tax gain rate for 2023 in Section 3. Other taxing units, enter zero. A. Enter the amount of additional sales tax collected and spent on M&O expenses in 2022, if any. Counties must exclude any amount that was spent for economic development grants from the amount of sales tax spent ...................................................................................... $ _____________ B. Divide Line 40A by Line 32 and multiply by $100 ........................................................ $ __________/$100 C. Add Line 40B to Line 39.$ __________/$100 41.2023 voter-approval M&O rate. Enter the rate as calculated by the appropriate scenario below. Special Taxing Unit. If the taxing unit qualifies as a special taxing unit, multiply Line 40C by 1.08. - or - Other Taxing Unit. If the taxing unit does not qualify as a special taxing unit, multiply Line 40C by 1.035. $ __________/$100 25 Tex. Tax Code §26.0442 26 Tex. Tax Code §26.0443 Line Voter-Approval Tax Rate Worksheet Amount/Rate D41. $ __________/$100 42. $ _____________ 43.$ _____________ 44.$ _____________ 45. ____________% ____________% ____________% ____________% ____________% 46.$ _____________ 47.$ _____________ 48.$ __________/$100 49.$ __________/$100 D49. $ __________/$100 27 Tex. Tax Code § 26.042(a) 28 Tex. Tax Code § 26.012(7) 29 Tex. Tax Code § 26.012(10) and 26.04(b) 30 Tex. Tax Code § 26.04(b) 31 Tex. Tax Code §§ 26.04(h), (h-1) and (h-2) For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 6 Disaster Line 41 (D41): 2023 voter-approval M&O rate for taxing unit affected by disaster declaration. If the taxing unit is located in an area declared a disaster area and at least one person is granted an exemption under Tax Code Section 11.35 for property located in the taxing unit, the governing body may direct the person calculating the voter-approval tax rate to calculate in the manner provided for a special taxing unit. The taxing unit shall continue to calculate the voter-approval tax rate in this manner until the earlier of 1)the first year in which total taxable value on the certified appraisal roll exceeds the total taxable value of the tax year in which the disaster occurred, or 2)the third tax year after the tax year in which the disaster occurred If the taxing unit qualifies under this scenario, multiply Line 40C by 1.08. 27 If the taxing unit does not qualify, do not complete Disaster Line 41 (Line D41). Adjusted 2023 debt. Subtract Line 43 from Line 42E. Disaster Line 49 (D49): 2023 voter-approval tax rate for taxing unit affected by disaster declaration. Complete this line if the taxing unit calculated the voter-approval tax rate in the manner provided for a special taxing unit on Line D41. Add Line D41 and 48. Total 2023 debt to be paid with property taxes and additional sales tax revenue. Debt means the interest and principal that will be paid on debts that: (1) are paid by property taxes, (2) are secured by property taxes, (3) are scheduled for payment over a period longer than one year, and (4) are not classified in the taxing unit’s budget as M&O expenses. A.Debt also includes contractual payments to other taxing units that have incurred debts on behalf of this taxing unit, if those debts meet the four conditions above. Include only amounts that will be paid from property tax revenue. Do not include appraisal district budget payments. If the governing body of a taxing unit authorized or agreed to authorize a bond, warrant, certificate of obligation, or other evidence of indebtedness on or after Sept. 1, 2022, verify if it meets the amended definition of debt before including it here. 28 Enter debt amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ _____________ B. Subtract unencumbered fund amount used to reduce total debt. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . – $ _____________ C. Subtract certified amount spent from sales tax to reduce debt (enter zero if none) . . . . . . . . . . . . . . . . . . . . – $ _____________ D. Subtract amount paid from other resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . – $ _____________ E.Adjusted debt. Subtract B, C and D from A. Certified 2022 excess debt collections. Enter the amount certified by the collector. 29 2023 anticipated collection rate. A.Enter the 2023 anticipated collection rate certified by the collector. 30 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B.Enter the 2022 actual collection rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C.Enter the 2021 actual collection rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D.Enter the 2020 actual collection rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E.If the anticipated collection rate in A is lower than actual collection rates in B, C and D, enter the lowest collection rate from B, C and D. If the anticipated rate in A is higher than at least one of the rates in the prior three years, enter the rate from A. Note that the rate can be greater than 100%. 31 2023 debt adjusted for collections. Divide Line 44 by Line 45E. 2023 total taxable value. Enter the amount on Line 21 of the No-New-Revenue Tax Rate Worksheet. 2023 debt rate. Divide Line 46 by Line 47 and multiply by $100. 2023 voter-approval tax rate. Add Lines 41 and 48. Line Voter-Approval Tax Rate Worksheet Amount/Rate 50. $ __________/$100 Line Additional Sales and Use Tax Worksheet Amount/Rate 51. $ _____________ 52. $ _____________ 53.$ _____________ 54.Sales tax adjustment rate. Divide Line 52 by Line 53 and multiply by $100.$ __________/$100 55.$ __________/$100 56. $ __________/$100 57. $ __________/$100 58.$ __________/$100 Line Voter-Approval Rate Adjustment for Pollution Control Requirements Worksheet Amount/Rate 59.Certified expenses from the Texas Commission on Environmental Quality (TCEQ). Enter the amount certified in the determination letter from TCEQ. 37 The taxing unit shall provide its tax assessor-collector with a copy of the letter. 38 $ _____________ 60.$ _____________ 61.Additional rate for pollution control. Divide Line 59 by Line 60 and multiply by $100.$ __________/$100 62. $ __________/$100 SECTION 3: NNR Tax Rate and Voter-Approval Tax Rate Adjustments for Additional Sales Tax to Reduce Property Taxes Cities, counties and hospital districts may levy a sales tax specifically to reduce property taxes. Local voters by election must approve imposing or abolishing the additional sales tax. If approved, the taxing unit must reduce its NNR and voter-approval tax rates to offset the expected sales tax revenue. This section should only be completed by a county, city or hospital district that is required to adjust its NNR tax rate and/or voter-approval tax rate because it adopted the additional sales tax. SECTION 4: Voter-Approval Tax Rate Adjustment for Pollution Control A taxing unit may raise its rate for M&O funds used to pay for a facility, device or method for the control of air, water or land pollution. This includes any land, structure, building, installation, excavation, machinery, equipment or device that is used, constructed, acquired or installed wholly or partly to meet or exceed pollution control requirements. The taxing unit’s expenses are those necessary to meet the requirements of a permit issued by the Texas Commission on Environmental Quality (TCEQ). The taxing unit must provide the tax assessor with a copy of the TCEQ letter of determination that states the portion of the cost of the installation for pollution control. This section should only be completed by a taxing unit that uses M&O funds to pay for a facility, device or method for the control of air, water or land pollution. 32 Tex. Tax Code § 26.041(d) 33 Tex. Tax Code § 26.041(i) 34 Tex. Tax Code § 26.041(d) 35 Tex. Tax Code § 26.04(c) 36 Tex. Tax Code § 26.04(c) 37 Tex. Tax Code § 26.045(d) 38 Tex. Tax Code § 26.045(i) For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 7 COUNTIES ONLY. Add together the voter-approval tax rates for each type of tax the county levies. The total is the 2023 county voter-approval tax rate. 2023 voter-approval tax rate, unadjusted for sales tax.36 Enter the rate from Line 49, Line D49 (disaster) or Line 50 (counties) as applicable, of the Voter-Approval Tax Rate Worksheet. Taxable Sales. For taxing units that adopted the sales tax in November 2022 or May 2023, enter the Comptroller’s estimate of taxable sales for the previous four quarters. 32 Estimates of taxable sales may be obtained through the Comptroller’s Allocation Historical Summary webpage. Taxing units that adopted the sales tax before November 2022, enter 0. Estimated sales tax revenue. Counties exclude any amount that is or will be spent for economic development grants from the amount of esti- mated sales tax revenue. 33 Taxing units that adopted the sales tax in November 2022 or in May 2023. Multiply the amount on Line 51 by the sales tax rate (.01, .005 or .0025, as applicable) and multiply the result by .95. 34 - or - Taxing units that adopted the sales tax before November 2022. Enter the sales tax revenue for the previous four quarters. Do not multiply by .95. 2023 total taxable value. Enter the amount from Line 21 of the No-New-Revenue Tax Rate Worksheet. 2023 NNR tax rate, unadjusted for sales tax.35 Enter the rate from Line 26 or 27, as applicable, on the No-New-Revenue Tax Rate Worksheet. 2023 NNR tax rate, adjusted for sales tax. Taxing units that adopted the sales tax in November 2022 or in May 2023. Subtract Line 54 from Line 55. Skip to Line 57 if you adopted the additional sales tax before November 2022. 2023 voter-approval tax rate, adjusted for sales tax. Subtract Line 54 from Line 57. 2023 total taxable value. Enter the amount from Line 21 of the No-New-Revenue Tax Rate Worksheet. 2023 voter-approval tax rate, adjusted for pollution control. Add Line 61 to one of the following lines (as applicable): Line 49, Line D49 (disaster), Line 50 (counties) or Line 58 (taxing units with the additional sales tax). 2023 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856 For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 8 SECTION 5: Voter-Approval Tax Rate Adjustment for Unused Increment Rate The unused increment rate is the rate equal to the difference between the adopted tax rate and voter-approval tax rate adjusted to remove the unused increment rate for the prior three years. 39 In a year where a taxing unit adopts a rate by applying any portion of the unused increment rate, the portion of the unused increment rate must be backed out of the calculation for that year. The difference between the adopted tax rate and adjusted voter-approval tax rate is considered zero in the following scenarios: • a tax year before 2020; 40 • a tax year in which the municipality is a defunding municipality, as defined by Tax Code Section 26.0501(a); 41 or • after Jan. 1, 2022, a tax year in which the comptroller determines that the county implemented a budget reduction or reallocation described by Local Government Code Section 120.002(a) without the required voter approval. 42 Individual components can be negative, but the overall rate would be the greater of zero or the calculated rate. This section should only be completed by a taxing unit that does not meet the definition of a special taxing unit. 43 Line Unused Increment Rate Worksheet Amount/Rate 63.Year 3 component. Subtract the 2022 actual tax rate and the 2022 unused increment rate from the 2022 voter-approval tax rate. A. Voter-approval tax rate ................................................................................ $ __________/$100 As applicable: Line 49, Line 50 (counties), Line 58 (taxing units with the additional sales tax) or Line 62 (taxing units with pollution control B. Unused increment rate (Line 66). ....................................................................... $ __________/$100 C. Subtract B from A . .................................................................................... $ __________/$100 D. Adopted Tax Rate. ..................................................................................... $ __________/$100 E. Subtract D from C...................................................................................... $ __________/$100 64.Year 2 component. Subtract the 2021 actual tax rate and the 2021 unused increment rate from the 2021 voter-approval tax rate. A. Voter-approval tax rate ................................................................................ $ __________/$100 As applicable: Line 49, Line 50 (counties), Line 58 (taxing units with the additional sales tax) or Line 62 (taxing units with pollution control B. Unused increment rate (Line 66). ....................................................................... $ __________/$100 C. Subtract B from A . .................................................................................... $ __________/$100 D. Adopted Tax Rate. ..................................................................................... $ __________/$100 E. Subtract D from C...................................................................................... $ __________/$100 65.Year 1 component. Subtract the 2020 actual tax rate and the 2020 unused increment rate from the 2020 voter-approval tax rate. A. Voter-approval tax rate ................................................................................ $ __________/$100 As applicable: Line 47, Line 50 (counties), Line 56 (taxing units with the additional sales tax) or Line 60 (taxing units with pollution control B. Unused increment rate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ __________/$100 C. Subtract B from A . .................................................................................... $ __________/$100 D. Adopted Tax Rate. ..................................................................................... $ __________/$100 E. Subtract D from C...................................................................................... $ __________/$100 66.2023 unused increment rate. Add Lines 63E, 64E and 65E.$ __________/$100 67.Total 2023 voter-approval tax rate, including the unused increment rate. Add Line 66 to one of the following lines (as applicable): Line 49, Line D49 (disaster), Line 50 (counties), Line 58 (taxing units with the additional sales tax) or Line 62 (taxing units with pollution control).$ __________/$100 39 Tex. Tax Code §26.013(a) 40 Tex. Tax Code §26.013(c) 41 Tex. Tax Code §§26.0501(a) and (c) 42 Tex. Local Gov’t Code §120.007(d), effective Jan. 1, 2022 43 Tex. Tax Code §26.063(a)(1) 44 Tex. Tax Code §26.012(8-a) 45 Tex. Tax Code §26.063(a)(1) 2023 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856 For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 9 SECTION 6: De Minimis Rate The de minimis rate is the rate equal to the sum of the no-new-revenue maintenance and operations rate, the rate that will raise $500,000, and the current debt rate for a taxing unit. 44 This section should only be completed by a taxing unit that is a municipality of less than 30,000 or a taxing unit that does not meet the definition of a special taxing unit. 45 Line De Minimis Rate Worksheet Amount/Rate 68.Adjusted 2023 NNR M&O tax rate. Enter the rate from Line 39 of the Voter-Approval Tax Rate Worksheet $ __________/$100 69.2023 total taxable value. Enter the amount on Line 21 of the No-New-Revenue Tax Rate Worksheet.$ _____________ 70.Rate necessary to impose $500,000 in taxes. Divide $500,000 by Line 69 and multiply by $100.$ __________/$100 71.2023 debt rate. Enter the rate from Line 48 of the Voter-Approval Tax Rate Worksheet.$ __________/$100 72.De minimis rate. Add Lines 68, 70 and 71.$ __________/$100 SECTION 7: Voter-Approval Tax Rate Adjustment for Emergency Revenue Rate In the tax year after the end of the disaster calculation time period detailed in Tax Code Section 26.042(a), a taxing unit that calculated its voter-approval tax rate in the manner provided for a special taxing unit due to a disaster must calculate its emergency revenue rate and reduce its voter-approval tax rate for that year.46 Similarly, if a taxing unit adopted a tax rate that exceeded its voter-approval tax rate, calculated normally, without holding an election to respond to a disaster, as allowed by Tax Code Section 26.042(d), in the prior year, it must also reduce its voter-approval tax rate for the current tax year. 47 This section will apply to a taxing unit other than a special taxing unit that: • directed the designated officer or employee to calculate the voter-approval tax rate of the taxing unit in the manner provided for a special taxing unit in the prior year; and • the current year is the first tax year in which the total taxable value of property taxable by the taxing unit as shown on the appraisal roll for the taxing unit submitted by the assessor for the taxing unit to the governing body exceeds the total taxable value of property taxable by the taxing unit on January 1 of the tax year in which the disaster occurred or the disaster occurred four years ago. This section will apply to a taxing unit in a disaster area that adopted a tax rate greater than its voter-approval tax rate without holding an election in the prior year. Note: This section does not apply if a taxing unit is continuing to calculate its voter-approval tax rate in the manner provided for a special taxing unit because it is still within the disaster calculation time period detailed in Tax Code Section 26.042(a) because it has not met the conditions in Tax Code Section 26.042(a)(1) or (2). Line Emergency Revenue Rate Worksheet Amount/Rate 73.2022 adopted tax rate. Enter the rate in Line 4 of the No-New-Revenue Tax Rate Worksheet.$ __________/$100 74.Adjusted 2022 voter-approval tax rate. Use the taxing unit’s Tax Rate Calculation Worksheets from the prior year(s) to complete this line. If a disaster occurred in 2022 and the taxing unit calculated its 2022 voter-approval tax rate using a multiplier of 1.08 on Disaster Line 41 (D41) of the 2022 worksheet due to a disaster, complete the applicable sections or lines of Form 50-856-a, Adjusted Voter-Approval Tax Rate for Taxing Units in Disaster Area Calculation Worksheet. - or - If a disaster occurred prior to 2022 for which the taxing unit continued to calculate its voter-approval tax rate using a multiplier of 1.08 on Disaster Line 41 (D41) in 2022, complete the separate Adjusted Voter-Approval Tax Rate for Taxing Units in Disaster Area Calculation Worksheet to recalculate the voter-approval tax rate the taxing unit would have calculated in 2022 if it had generated revenue based on an adopted tax rate using a multiplier of 1.035 in the year(s) following the disaster. 48 Enter the final adjusted 2022 voter-approval tax rate from the worksheet. - or - If the taxing unit adopted a tax rate above the 2022 voter-approval tax rate without calculating a disaster tax rate or holding an election due to a disaster, no recalculation is necessary. Enter the voter-approval tax rate from the prior year’s worksheet. $ __________/$100 75.Increase in 2022 tax rate due to disaster. Subtract Line 74 from Line 73.$ __________/$100 76.Adjusted 2022 taxable value. Enter the amount in Line 14 of the No-New-Revenue Tax Rate Worksheet.$ _____________ 77.Emergency revenue. Multiply Line 75 by Line 76 and divide by $100.$ _____________ 78.Adjusted 2023 taxable value. Enter the amount in Line 25 of the No-New-Revenue Tax Rate Worksheet.$ _____________ 79.Emergency revenue rate. Divide Line 77 by Line 78 and multiply by $100. 49 $ __________/$100 46 Tex. Tax Code §26.042(b) 47 Tex. Tax Code §26.042(f) 48 Tex. Tax Code §26.042(c) 49 Tex. Tax Code §26.042(b) 2023 Tax Rate Calculation Worksheet – Taxing Units Other Than School Districts or Water Districts Form 50-856 For additional copies, visit: comptroller.texas.gov/taxes/property-tax Page 10 Line Emergency Revenue Rate Worksheet Amount/Rate 80.2023 voter-approval tax rate, adjusted for emergency revenue. Subtract Line 79 from one of the following lines (as applicable): Line 49, Line D49 (disaster), Line 50 (counties), Line 58 (taxing units with the additional sales tax), Line 62 (taxing units with pollution control) or Line 67 (taxing units with the unused increment rate).$ __________/$100 SECTION 8: Total Tax Rate Indicate the applicable total tax rates as calculated above. No-new-revenue tax rate. ................................................................................................................ $ __________/$100 As applicable, enter the 2023 NNR tax rate from: Line 26, Line 27 (counties), or Line 56 (adjusted for sales tax). Indicate the line number used: ______ Voter-approval tax rate ................................................................................................................... $ __________/$100 As applicable, enter the 2023 voter-approval tax rate from: Line 49, Line D49 (disaster), Line 50 (counties), Line 58 (adjusted for sales tax), Line 62 (adjusted for pollution control), Line 67 (adjusted for unused increment), or Line 80 (adjusted for emergency revenue). Indicate the line number used: ______ De minimis rate........................................................................................................................... $ __________/$100 If applicable, enter the 2022 de minimis rate from Line 72. SECTION 9: Taxing Unit Representative Name and Signature Enter the name of the person preparing the tax rate as authorized by the governing body of the taxing unit. By signing below, you certify that you are the designated officer or employee of the taxing unit and have accurately calculated the tax rates using values that are the same as the values shown in the taxing unit’s certified appraisal roll or certified estimate of taxable value, in accordance with requirements in the Tax Code. 50 ____________________________________________________________ Printed Name of Taxing Unit Representative ____________________________________________________________ ________________________________________ Taxing Unit Representative Date 50 Tex. Tax Code §§26.04(c-2) and (d-2) TAX RATE DISCUSSION 2023 Property Values 2022 Taxable Value $4,889,011,389 2023 Equivalent Taxable Value $5,326,877,888 2023 New Taxable Development +$113,763,340 2023 Adjusted Taxable Value $5,440,641,228 Difference Between Adjusted Taxable Values $551,629,839 2 DVHS Update 3 DVHS​2020 2021 2022 2023 Total Exempt​$436,800,000​$550,500,000​$694,200,000​$834,200,000​ Increase %​22.0%​26.0%​26.1%​20.2%​ Increase $​$78,800,000​$113,700,000​$143,700,000​$140,000,000​ Tax Rate w/o DVHS​$0.4548 $0.4428​$0.4234​$0.4126 •19% of Homesteads have a DVHS Exemption for 2023 •51% of Homesteads have some sort of DV Exemption for 2023 TAX RATE DEFINITIONS No New Revenue The tax rate which will generate the same revenue for the city from property on the previous year’s tax roll. Voter Approval Rate The rate if exceeded triggers an automatic election on the tax rate. Current The rate currently adopted by the City. Proposed Tax Rate The maximum rate set at which the final adopted rate cannot exceed. 4 TAX RATE Current $0.4950 No New Revenue $0.4554 Voter Approval $0.4872 Voter Approval – Unused Increment $0.0000 Proposed Tax Rate $0.4872 $0.01 is equal to $544,000 revenue or $32.46 on the average home Proposed Budget Assumes This Rate 5 TARGET TAX RATE TAX RATE CURRENT PROPOSED TAX RATE M&O $0.3470 $0.3324 For day-to -day operations I&S $0.1480 $0.1548 To pay the City’s debt TOTAL $0.4950 $0.4872 6 FY 2023-24 City Tax Rate Tax Rate Name Tax Rate per $100 Est. Tax Bill Bill Increase % Increase No New Revenue $0.4554 $1,478.22 ---- Voter Approval $0.4872 $1,582.00 $103.78 7.0% Proposed $0.4872 $1,582.00 $103.78 7.0% Current $0.4950 $1,606.89 $128.67 8.7% School Tax Bill Change -$850.00 7 •$103.79 is about $8.65 on the monthly escrow •Tax bills are based on average taxable value of homes for 2023 of $324,600 •Estimated Tax Bills and Bill Increases are annual amounts 0.3345 0.259 0.259 0.2842 0.2993 0.2993 0.2993 0.301 0.3164 0.3159 0.3168 0.3248 0.3497 0.3496 0.347 0.3517 0.347 0.3325 0.0000 0.0500 0.1000 0.1500 0.2000 0.2500 0.3000 0.3500 0.4000 Historic Tax Rates – M&O 8 Historic Tax Rates – I&S 0.0972 0.15 0.15 0.15 0.15 0.185 0.2006 0.1964 0.181 0.1752 0.1743 0.1662 0.1649 0.165 0.1651 0.1604 0.148 0.1548 0.0000 0.0500 0.1000 0.1500 0.2000 0.2500 9 Historic Tax Rates – Total 10 M&O 0.3345 M&O 0.259 M&O 0.259 M&O 0.2842 M&O 0.2993 M&O 0.2993 M&O 0.2993 M&O 0.301 M&O 0.3164 M&O 0.3159 M&O 0.3168 M&O 0.3248 M&O 0.3497 M&O 0.3496 M&O 0.347 M&O 0.3517 M&O 0.347 M&O 0.3325 I&S 0.0972 I&S 0.15 I&S 0.15 I&S 0.15 I&S 0.15 I&S 0.185 I&S 0.2006 I&S 0.1964 I&S 0.181 I&S 0.1752 I&S 0.1743 I&S 0.1662 I&S 0.1649 I&S 0.165 I&S 0.1651 I&S 0.1604 I&S 0.148 I&S 0.1548 0.0000 0.1000 0.2000 0.3000 0.4000 0.5000 0.6000 Agenda No. 19.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Economic Development Corporation Subject:The City Council will meet in closed session under Section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect. Project E-80/E-84 Project E-92 Project E-93 Agenda No. 21.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Executive Team Subject:Monthly Update - FY 2022-23 Approved Expanded Programs (S.Williams/S.Gonzalez) BACKGROUND City staff has provided the attached update. Attachments September 2023 Expanded Program Update  Informational Only CITY COUNCIL MEMORANDUM City Council Meeting: September 5, 2023 Department: City Manager Subject: FY 2022-23 Expanded Program Budget Update – September 2023 Background City Staff held a Council Workshop on October 21, 2022. At this workshop staff committed to providing monthly updates to Council on the expanded programs and personnel that were approved as part of the FY 2022-23 budget. If Council desires more information on any item, please reach out to staff and that information will be provided. Note: Completed programs reflected in green. Fire - 3 Firefighters – Complete - Fire Inspector – Moving forward with formal hiring process - Public Safety Radios – Radios have been ordered but expect project to be completed after end of this FY (supporting parts are beginning to arrive) Engineering - Engineer Inspector – Complete - Engineer – No change since last month – Position posted - Water/Sewer Gems software – No update since last month – Working with Model Consultant and IT to coordinate purchase of appropriate licenses Parks - Recreation Coordinator – Complete - 3 Parks Maintenance Technicians – Complete - Trail Funding – Dietz Creek Trail Project made it past the preliminary review with AAMPO; staff submitted a formal application for the second round Planning & Community Development - Plans Examiner – Complete - Permit Tech – Complete - Neighborhood Services Officer – Complete - Cibolo Creek Clean-Up – Complete Police - 2 School Resource Officers – Complete - Records Specialist – Complete - Traffic Officer – Complete - Cellebrite system – Complete - Breaching tools and shields – Complete - Replace body armor for SWAT team – Complete - RMS Replacement – Evaluation process underway by RMS Team – conducting off-site reviews of the final two vendors remaining in the process; should have final recommendation by mid-September Public Works - 600-gallon Emulsion Tank – Complete - Skid steer with mulch head – Complete - Mobile bypass pump – Complete - SPAM Funding – Complete – Contracts were awarded for three projects at the 8/15/23 Council meeting; all projects should be complete within a few months Library - 2 10-hour positions to 2 20-hour positions – Complete - Hotspot Program – Complete - Library Materials – Complete - PT Programming Specialist – Interviews completed; offer being extended Public Affairs - Event Attendant – Complete EMS - 8 Paramedics/EMTS – Complete Purchasing - eProcurement Software – Complete – Implementation kick-off meeting scheduled for beginning of September Utility Billing - Utility bill text messaging service – Complete Internal Services Fleet - Parts Clerk – Complete Facilities - Building 27 Parking Lot – No update since last month – Pending replat certification – Parking lot design was finalized with Building 27 Project; site plan has been submitted based on current design; creating PO to move forward with the replat to include a storage area for 27 Commercial Place - Manager+ Upgrade – Staff from key departments will be attending demos over the next two weeks - Noise mitigation tiles for Library – Assessment was completed in August; next step is to review the proposal and move forward with recommendation - Increase cleaning contract for emergency cleanings – No update since last month – discussion with Facilities about emergency cleaning; they are working on procedures IT - GIS Specialist – Complete - Internet Upgrades – Complete - Fiber Upgrades – Complete - Office 365 training – Complete - Public Safety Technician – Complete - Security Cameras at Public Safety Buildings – Door badge access was completed, pending camera installation. Vendor has been contacted, they are waiting on three cameras to come in that are currently on back order Agenda No. 22.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 5, 2023 Department:Engineering Subject:Monthly Update - Major Projects In Progress/CIP (B.James/K.Woodlee) Attachments 9 5 2023 major projects update  Informational Only CITY COUNCIL MEMORANDUM City Council Meeting: September 5, 2023 Department: City Manager Subject: Update on Major Projects in Progress Background This is the monthly update on large projects that are in progress or in the planning process. This update is being provided so Council will be up to date on the progress of these large projects. If Council desires more information on any project or on projects not on this list, please reach out to staff and that information will be provided. Facilities Projects: 1. Borgfeld Facility Renovation Project o Project Status: Scope development phase - Demo of existing drywall, insulation, HVAC system and water heater. o Projected Completion: Unknown. o Project Update: No change from last update. Project is on hold at this time. Project consists of renovating approximately 1600 SF of office space. This will be primarily done in house by the Facilities Team. Holes in metal siding and roofing have been sealed to keep out wildlife. New door has been installed leading to old kennel area to keep out wildlife. 2. Building 10 Parks Renovation o Project Status: Design phase o Projected Completion: Unknown o Estimated Cost: $250,000 o Project Update: No change from last update. M&S Engineering is working on the additional scope of work to include the bay area of the building. City staff is currently reviewing the scope of work provided by M&S. Next step is finding a contractor and funding. 3. Kramer House Deck Replacement o Project Status: Partially complete. o Previously Projected Completion: Fall 2022 o Estimated Cost: Estimated $85,000 - $100,000 o Project Update: Work on deck is complete. Waiting for cooler weather to begin working on the landscaping. 4. Fleet Building Parking Lot o Project Status: Permit phase o Consultant: M&S Engineering o Contractor: To Be Determined o Project Completion: 2023 o Project Update: No change from last update. Site Plan Certification for project in process. A proposal is under review for professional services relating to the replat of the subdivision, as four lots are currently being used as one purpose. Awaiting completion of replat. M&S Engineering will assist design scope of work. Drainage Projects: 1. FM 78 South Channel Silt Removal o Project Status: Bidding o Design Engineer: Unintech Consulting Engineers, Inc. o Project Start: September 2022 o Project Cost: $32,100 (Design) + $4,600 Drainage Report o Construction Costs: $172,587.31 base bid, $268,545.00 alternate in lieu o Project Update: Efforts to secure the necessary access easements are still ongoing. Water and Wastewater Projects: 1. Woman Hollering Creek Wastewater Interceptor Main and Lift Station o Project Status: Construction o Construction Contractor: Thalle Construction Co., Inc. o Construction Management: AG|CM o Design Engineer: Cobb, Fendley & Associates, Inc. o Construction Start: January 2022 o Estimated Cost of Construction (including construction and ancillary contracts): $12 million o Project Update: Installation of the 30-inch gravity pipe and manholes is approximately 98 percent complete. The lift station wet well and storage well structures are complete. Construction and installation of electrical equipment slabs and conduit at the lift station site continues. o Issues: Current substantial completion expected late 2023. 2. 24” Dedicated Transmission Main Design Phase II Overall project intent is the construction of a 24” dedicated water transmission main to connect the Live Oak water storage facility to the IH 35 storage tank. Phase 1 (route study) was completed in March 2021. Phase 2 (construction design) is nearing completion. o Project Status: Design Phase – moving into Easement Acquisition Phase o Consultant: Kimley-Horn & Associates o Design Project Start Date: June 1, 2021 o Phase 2 Project Completion Date: Summer 2023 o Project Cost (Phase 2 Design): $1,508,875.50 (Easement Acquisition): $900,000 o Project Update: Pre-100% design plans are complete. Easement acquisition was authorized by Council and initiated. Land acquisition agents reached out to property owners for easement related to temporary (construction) and permanent easements. Several property owners agreed to the initial offer letters. Meetings have been held with HOA representatives (Greenshire and Arroyo Verde) to discuss the needed easements and impacts to the property. Staff will work with the design team to make modifications to the specific alignment through HOA greenbelts based on feedback from those communities. Project put on pause until staff has adequate time to fully consider modified alignment and coordinate with HOAs. 3. Riata Lift Station Relocation (Design Phase) Overall project intent is to relocate the Riata Lift Station ahead of TxDOT’s IH-35 NEX Project to remove it from conflict with the proposed improvements. The design phase will identify a new site for the lift station, design the new lift station, and design the abandonment of the existing lift station. o Project Status: Design Phase Consultant: Utility Engineering Group, PLLC (UEG) o Design Project Start Date: August 2020 o Expected Design Project Completion Date: Summer 2023 o Total Project Cost (Design Phase): $129,795 (NTE $143,000) o Estimated Construction Cost: $2,388,705 o Estimated Property Acquisition: $300,000 o Project Update: UEG is completing the easement and site acquisition documents for final offer and acceptance from the property owner. They are also addressing some revisions requested by TXDOT on the Standard Utility Agreement (SUA). Once these items are complete the project will move into public bidding stage. 4. FM 1518 Utility Relocations Overall project intent is to relocate the water and sewer utilities to avoid conflicts as part of the TxDOT FM 1518 Project. The current contract is for the design services of the project. o Project Status: Design Phase o Consultant: Halff Associates o Design Project Start Date: June 2021 o Expected Design Project Completion Date: Spring 2023 o Total Project Cost (Design Only): $548,370 (NTE $600,000) o Project Update: Halff is making final revisions to the joint bid plans per TXDOT comments. The latest update from TxDOT is that they are planning for an October 2023 letting date. Payments for the water and sewer construction as part of the joint bid efforts and Advance Funding Agreements have been paid to TXDOT. Bid documents are being assembled for the non-joint bid work. An October bid date will likely be set for this portion of the project. 5. Corbett Ground Storage Tank Overall project intent is to construct a new 3-million-gallon ground storage tank on Ray Corbett Drive. The ground storage tank (GST) will be used to fill the Corbett Elevated Storage Tank, the East Live Oak Elevated Storage Tank, and have additional water storage capacity. o Project Status: Pre-Construction Phase o Consultant: Unintech Consulting Engineers o Construction Start Date: Original date January 7, 2023 (approx.). Project is delayed due to federal regulation uncertainty related to grant funding requirements – see update below. o Expected Project Completion Date: 550 calendar days after construction begins o Total Design Cost: Design $466,265.00 o Total Construction Cost: $7,028,017.00 o Project Update: As of August 29, 2023, Staff is still awaiting response and instruction from the EPA regarding requested waivers from American Iron and Steel (AIS) provisions and the Buy American, Build American (BABA) Act and the application for categorical exemption for the project (related to the grant funding). After several meetings with EPA staff, and consultation with the project engineer (Unintech), Staff plans to proceed with construction under the assumption that the waivers will not be granted. A change order will be processed for the Contractor to procure materials that meet AIS and BABA requirements, and other cost increases due to the delays experienced while waiting for grant-related issues to be resolved. At this time anticipated changes are within the not- to-exceed amount of funding approved by Council. 6. FM 2252 Utility Relocations Overall project intent is to relocate the water utilities to avoid conflicts as part of the TxDOT FM 2252 Project. The current contract is for the design services of the project. o Project Status: Construction Phase o Consultant: Unintech Consulting Engineers o Design Project Start Date: May 2022 o Expected Design Project Completion Date: September 2024 o Total Design Cost: $19,617.50 o Total Construction Cost: $247,053.50 (NTE $275,000) o Project Update: Utilities have been relocated by CC Carlton and the City has conducted a final walk through. Close-out documents including the warranty bond are being assembled to complete the project. 7. Water Loop Lines Overall project intent is to install 12” water lines to provide a looped distribution system from Ware Seguin to Lower Seguin and Pfeil Road to N Graytown Road o Project Status: Design Phase o Consultant: Unintech Consulting Engineers o Design Start Date: July 2022 o Total Design Cost: $ 186,973.00 (NTE $200,000.00) o Estimated Construction Cost: $ 4,400,000.00 o Project Update: Unintech has submitted a 60% plan set to the City for review. Right of Entry and easement acquisition efforts are ongoing. Street Projects: 2. Main Street Improvements Project o Project Status: Design o Consultant: Kimley-Horn Associates o Project Update: Our consultant is coordinating with utility companies to refine the conflicts and gather information about the future utility relocations. GVEC is re-checking their relocation plans and updating their relocation costs. Staff anticipates having more detailed meetings with the utility companies and finalizing the water and sewer replacement plans. 3. Schertz Parkway/Lookout Road Signalization o Project Status: Design o Consultant: Halff Associates o Current Estimated Construction Cost: $300,000 ($100,000 of which will come from Selma) o Project Status: Nothing new to report. 4. Lookout Road Reconstruction o Project Status: Design o Consultant: Halff Associates o Current Estimated Construction Cost: $6 million o Project Update: Consultant has completed some additional survey work and has reached out to all the utility companies with more detailed project information to identify any remaining utility conflicts in the project. We’re in the process of securing “right of entry” from the properties at the intersection corners so more detailed surveying can be done to fully identify the additional right-of-way needs and how best to widen the intersection. The consultant is also working on the sidewalk design. We hope to have plans completed by early November. 5. 2023 SPAM Resurfacing o Project Status: Construction o Estimated Construction Cost: $195,000 o Project Update: The contractor plans to begin work on the project on October 2nd. The project will not take very long, just a few days, to complete. 6. 2023 Trainer Hale Repairs o Project Status: Construction: $130,000 o Project Update: The contractor expects to begin construction in early September. The contractor anticipates completing the repairs in a week. 7. 2023 Windy Meadows Overlay o Project Status: Construction o Estimated Construction Cost: $340,000 o Project Update: The contractor, Clark Construction, expects to start the project in mid- September. The project is expected to be completed in a couple weeks. The longer duration for this project is due to the concrete valley gutter replacement. After the new valley gutter is poured, it will need to cure for a few days before the rest of the work can be completed. Parks & Recreation Projects: 1. Wendy Swan Memorial Park Splashpad o Project Status: Under Construction o Construction Start Date: September 29, 2022 o Construction Contractor: T.F. Harper & Associates o Estimated Project Completion: October 2023 o Project Cost: $297,350.09 o Project Status: Splash pad construction is complete, and the Grand Opening was held on July 31. The restroom repairs are on-going. Rough-in electrical and plumbing is 95% complete and installation of the interior walls are scheduled to begin the first week of September. The temporary restroom trailer is still in place. The splashpad will remain open daily 9 am – 9 pm until October 31 (weather permitting.) 2. Schertz Soccer Complex Irrigation Water Storage Project o Project Status: Phase 1 Under Construction, Phase II pending schedule o Construction Start Date: October 2022 o Construction Management: City staff o Construction Contractor: various subcontractors o Estimated Project Completion: March 2024 o Project Estimated Cost: $107,036.90 o Project Status: Original single bid received in the summer of 2022 was rejected due to being significantly higher than engineer’s estimate. Project was phased out into various subspecialties and is being managed by city staff to contract individual subcontractors. Phase I included demolition of existing fence and placing of temporary fencing. Phase II was electrical work to bring panel up to code and add capacity for larger pumps and is completed. Phase III is replacing the well pump and piping and bids have been received and the work is being scheduled. Project is on a brief hold while we push on the splashpad project. The goal is to circle back with contractors and revise bids in September to get the project going again. TxDOT Roadway Projects: 1. FM 1103 Improvement Project: Unexpected utility conflicts are still causing delay of the overall project. While construction officially began in November 2022, and was expected to be complete in fall 2026, at this time, a date for roadway construction to resume is unknown. Updates will be shared as available from TxDOT. General project updates are available by signing up at this link: FM 1103 Construction Newsletter 2. FM 1518 Improvement Project: The scheduled let date for the project is scheduled for October 5, 2023. A report of the letting should be shared in next month’s project update. Acquisition of needed right of way from JBSA appears to be proceeding positively so that full build out can be completed without the need for an interim solution along that stretch of roadway. 3. IH-35 NEX (I-410 South to FM 1103): The central segment of the I-35 Northeast Expansion project continues with Alamo NEX Construction handling the design-build project. The central section runs from 410 N to FM 3009. Utility coordination work for the northern segment of the project is also underway. TxDOT consultants have met with Public Works and Engineering Staff to begin establishing relocation needs. The City will be reimbursed for costs of all needed relocations except for any upsizing or improvements above current conditions. Updates about the project can be obtained by signing up at the following link: I 35 NEX Project Updates 4. IH-10 Graytown Road to Guadalupe County Line: Work for the widening of the main lanes and utility relocations continues. Work on the FM 1518 bridge over IH 10 continues and will involve numerous episodes of the rerouting of traffic including shifting lanes and detours as necessary. Final completion of the bridge including turnarounds and full signalization is expected in summer 2023. Updates regarding the IH 10 project are available by signing up at the following link: IH 10 Expansion Information Note: If links do not work, please contact engineering@schertz.com. Studies and Plans: 1. Water and Wastewater Master Plan Update and Impact Fee Study o Project Status: Study o Consultant: Lockwood, Andrews, and Newnam, Inc. o Project Start Date: December 2019 o Project Completion Date: TBD 2023 o Total Project Cost: $467,280 (NTE $500,000) o Project Update: No change from June update. Staff expects submittal of the final water and wastewater Capital Improvement Plans from LAN at the end of August. Following any comments and revisions after Staff review, the consultant will begin the impact fee calculation phase of the project. 2. Stormwater Control Inventory and City Operations Assessment The work of this project is an action included in the City’s Stormwater Management Plan (Plan). The Plan is the blueprint of activities needed to comply with the City’s Texas Commission on Environmental Quality (TCEQ) Texas Pollutant Discharge Elimination System (TPDES) General Permit required by virtue of the City’s classification as Municipal Separate Storm Sewer System (MS4). This project specifically consists of development of an inventory of City facility stormwater controls and an assessment of city operations as related to stormwater control and quality. o Project Status: Study o Consultant: Utility Engineering Group, PLLC o Project Start Date: July 2020 o Project Completion Date: Summer 2023 o Total Project Cost: $35,000 o Project Update: No change from last project update. Consultant and City staff have visited City sites for information collection. Consultant has submitted a final draft from the compiled information and Inventory Assessment is under review by staff. 3. PCI Data Collection Study o Project Status: Nearly fully complete o Consultant: Fugro, Inc. o Project Cost: $123,200 o Project Update: The consultant is working with IT and GIS to get the revised data configured in the manner we want it and the GIS map layer created in our system. Planning and Community Development Projects: 1. Comprehensive Land Use Plan Update The update is moving forward as planned with the website, survey, and interactive map live for public participation. It has been live for approximately 5 weeks and so far, there are 80 survey responses and 28 total interactive map comments. The interactive map has a feature available to the public that shows all public comments submitted anonymously which allows the public or Council to view them at any time to learn what others are contributing. Freese and Nichols, the firm hired by the city to assist staff with updating the plan, will be looking to engage with the community one more time. The format and the nature of this engagement has not been determined at this time but will likely take place in the month of October to coincide with the National Community Planning Month. The next Comprehensive Plan Advisory Committee (CPAC) meeting will be held on Wednesday, September 27, 2023, and will be a public hearing and anyone with interest will be invited to attend and give input. Information Technologies Projects 1. Master Communications Plan Citywide Network Upgrade Vendor is here this week installing radios and switches at Live Oak, Nacogdoches, Scenic Hills, I-35, and Corbett. Cameras are currently being programmed for installation. Final completion is expected to be end of year 2023. 2. Council Chambers AV Upgrade We are still working with vendor on the remaining punch list items. Most issues have been corrected and vendor has been working with us on the remaining issues. Microphones are here and the additional programming required will start next week. Council meetings will continue in the Council chambers with temporary microphones until the programming is complete. Permanent microphones received and set up for use. Staff is working with vendor to set up Court functionality. City staff working on SOPs for operational use on control panels. City staff will receive general function training from vendor prior to project completion. Estimated project completion date is end of September 2023.