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09-19-2023 Agenda Packet       MEETING AGENDA City Council REGULAR SESSION CITY COUNCIL September 19, 2023                                   HAL BALDWIN MUNICIPAL COMPLEX COUNCIL CHAMBERS 1400 SCHERTZ PARKWAY BUILDING #4 SCHERTZ, TEXAS 78154 CITY OF SCHERTZ CORE VALUES Do the right thing Do the best you can Treat others the way you want to be treated Work cooperatively as a team    AGENDA TUESDAY, SEPTEMBER 19, 2023 at 6:00 p.m.          Call to Order   Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Heyward)   Proclamations  National Preparedness Month-September 2023 I.T. Professionals Day-September 19, 2023 HR Professionals Day-September 26, 2023   City Events and Announcements  Announcements of upcoming City Events (B. James/S. Gonzalez) Announcements and recognitions by the City Manager (S. Williams) Announcements and recognitions by the Mayor (R. Gutierrez)   Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes.  All remarks shall be addressed to the Council as a body, and not to any individual member thereof. September 19, 2023  City Council Agenda                                Page 1     Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Discussion by the Council of any item not on the agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents portion of the agenda, will call on those persons who have signed up to speak in the order they have registered.   Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember.   1.Minutes - Approval of the minutes from the regular meeting of September 5, 2023. (S.Edmondson/S.Courney)   2.Ordinance 23-T-23 - Authorizing adjustments to the FY 2022-23 Budget. Final Reading (S. Gonzalez/J. Walters)   3.Ordinance 23-S-16 – Consideration of a request for a Specific Use Permit to allow a convenience store with gas pumps on approximately 5.5 acres of land, more specifically described 1008 and 1020 FM 78, Schertz, TX 78154, also known as Guadalupe County Property Identification Number: 67650 and 67552, City of Schertz, Guadalupe County, Texas. Final Reading (B. James, L. Wood, E. Delgado)   4.Resolution 23-R-95 - Authorizing expenditures of up to $220,000 with Silsbee Ford, $127,000 with Caldwell Country Ford/Chevrolet, $166,000 with Southwest Ambulance Sales, $270,000 with Frazer, $168,000 with Closner, and $265,000 with Doggett Freightliner for the purchase of various vehicles/equipment as part of the 2023-2024 Vehicle/Equipment Replacement/Acquisition program. (B. James/D. Hardin-Trussel/C. Hernandez)   5.Resolution 23-R-97- Approving a contract for Architectural and Engineering Services for Fire Station 4. (S.Williams/G.Rodgers)   6.Resolution 23-R-99 - Authorizing a Schertz Main Street Local Flavor Economic Development Grant for 508 Main Street. (S. Williams/B. James)   7.Resolution 23-R-88 - Authorization of EMS, Utility Billing, Schertz Magazine, and Library debt revenue adjustments. (S.Gonzalez/J.Walters)   Public Hearings   8.Ordinance 23-S-21 - Conduct a public hearing to consider a request to rezone September 19, 2023  City Council Agenda                                Page 2     8.Ordinance 23-S-21 - Conduct a public hearing to consider a request to rezone approximately 4.5 acres of land from General Business District (GB) to General Business-2 District (GB-2), located at the intersection of IH 35 Access Road and Legacy Oaks Parkway, also known as 16746 IH 35 N, Schertz, Guadalupe County, Texas, also known as Guadalupe County Property Identification Number 64672. First Reading (B. James, L. Wood, D. Marquez)   9.Ordinance 23-S-22 – Conduct a public hearing and consider a request for a Specific Use Permit to allow automobile sales on approximately 4.5 acres of land, located at the intersection of IH 35 Access Road and Legacy Oaks Parkway, also known as 16746 IH 35 N, Schertz, Guadalupe County, Texas, also known as Guadalupe County Property Identification Number 64672. First Reading (B. James, L. Wood, D. Marquez)   Workshop   10.Presentation on Planned Development Districts (PDDs)   11.Presentation on Parking on Unimproved Surfaces    12.Presentation on Funding the Cost for Steel Utility Poles   13.Discussion regarding Rules and Procedures: a.     Videoconferencing b.     Hearing of Residents-Written Communications    Closed Session   14.The City Council will meet in closed session pursuant to 551.071 of the Texas Government Code, consultation with attorney to receive legal advice related to interpretations regarding land use under the comprehensive plan.      Reconvene into Regular Session   15.Take any action based on discussion held in Closed Session under Agenda Item # 14.     Information available in City Council Packets - NO DISCUSSION TO OCCUR   16.Monthly Financial Statements for June and July 2023 (S. Gonzalez/J. Walters)   17.Guadalupe Appraisal District Information-Nominations and Voting September 19, 2023  City Council Agenda                                Page 3     17.Guadalupe Appraisal District Information-Nominations and Voting Process - Guadalupe Appraisal District sent the process and timeline for nominating candidates for the GAD Board of Directors. Please see attached brief description and the calendar of dates in which action is needed. (S.Williams/S.Edmondson)     Requests and Announcements  Requests by Mayor and Councilmembers for updates or information from Staff   Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda Announcements and City Events attended by Councilmembers   Adjournment   CERTIFICATION I, SHEILA EDMONDSON, CITY SECRETARY OF THE CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE 16TH DAY OF SEPTEMBER 2023 AT 4:00 P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE.    SHEILA EDMONDSON    I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE CONSIDERED BY THE CITY COUNCIL WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN BOARD ON _____DAY OF _______________, 2023. TITLE: _______________________ This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available. If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1030. The City Council for the City of Schertz reserves the right to adjourn into closed session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act. Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.    COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS     Mayor Gutierrez Audit Committee Board of Adjustments Investment Advisory Committee Main Street Committee Senior Center Advisory Board-Alternate Councilmember Davis– Place 1 Interview Committee for Boards and Commissions Main Street Committee - Chair Parks & Recreation Advisory Board Schertz Housing Authority Board Transportation Safety Advisory Commission TIRZ II Board    September 19, 2023  City Council Agenda                                Page 4     Councilmember Watson-Place 2 Audit Committee Library Advisory Board Senior Center Advisory Board Interview Committee for Boards and Commissions Cibolo Valley Local Government Corporation-Alternate   Councilmember Whittaker – Place 3 Historical Preservation Committee Interview Committee for Boards and Commissions-Chair TIRZ II Board    Councilmember Dahle – Place 4 Cibolo Valley Local Government Corporation Interview Committee for Boards and Commissions Planning & Zoning Commission TIRZ II Board   Councilmember Scagliola – Place 5 Animal Advisory Commission - Alternate Hal Baldwin Scholarship Committee Schertz-Seguin Local Government Corporation   Councilmember Heyward – Place 6 Animal Advisory Commission Audit Committee Building and Standards Commission Economic Development Corporation - Alternate Investment Advisory Committee Main Street Committee Interview Committee for Boards and Commissions-Alternate Senior Center Advisory Board   Councilmember Brown – Place 7 Economic Development Corporation Main Street Committee Schertz-Seguin Local Government Corporation - Alternate      September 19, 2023  City Council Agenda                                Page 5     Agenda No.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:City Secretary Subject:Proclamations National Preparedness Month-September 2023 I.T. Professionals Day-September 19, 2023 HR Professionals Day-September 26, 2023 BACKGROUND *National Preparedness Month-September 2023* The Ready Campaign's 2023 National Preparedness Month campaign will focus on preparing the older adults in our community ready for a disaster, specifically older adults from communities that are typically impacted by the all-hazard events, which continue to threaten the nation. We know older adults can face greater risks when it comes to the multitude of extreme weather events and emergencies we now face, especially if they are living alone, are on a fixed-income, have a disability, or live in rural areas. Emergency managers and all those who work with and support older adult communities are encouraged to assist this population in accessing the new Ready.gov webpage available in English and Spanish languages at ready.gov/older-adults and ready.gov/es/adultos-mayores for initial messaging, graphics and resources.    Agenda No. 1.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:City Secretary Subject:Minutes - Approval of the minutes from the regular meeting of September 5, 2023. (S.Edmondson/S.Courney) Attachments Minutes 09-05-2023  D R A F T MINUTES REGULAR MEETING September 5, 2023 A Regular Meeting was held by the Schertz City Council of the City of Schertz, Texas, on September 5, 2023, at 6:00 p.m. in the Hal Baldwin Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas. The following members present to-wit: Present:Mayor Ralph Gutierrez; Mayor Pro-Tem Michelle Watson; Councilmember Mark Davis; Councilmember Jill Whittaker; Councilmember Michael Dahle; Councilmember David Scagliola; Councilmember Allison Heyward; Councilmember Tim Brown Staff present: City Manager Steve Williams; Deputy City Manager Brian James; Assistant City Manager Sarah Gonzalez; City Attorney Daniel Santee; City Secretary Sheila Edmondson; Deputy City Secretary Sheree Courney          Call to Order Mayor Gutierrez called the meeting to order at 6:02 p.m.   Opening Prayer and Pledges of Allegiance to the Flags of the United States and State of Texas. (Councilmember Scagliola) Mayor Gutierrez recognized Councilmember Scagliola who provided the opening prayer and led the Pledges of Allegiance to the Flags of the United States and the State of Texas. Mayor Gutierrez recognized Timothy Young who was in attendance as part of the requirement to attain Eagle Scout.   Appointment of the Mayor Pro-Tem - Discussion, consideration, and/or action regarding the confirmation, or election, and appointment of the Mayor Pro-Tem. (Mayor/Council) Mayor Gutierrez explained the responsibilities and term of the Mayor Pro-Tem and outlined the process for the election. He thanked Councilmember Tim Brown for serving in this role from February 2023 through August 2023. In accordance with City Council procedures the next Councilmember to serve is Michelle Watson. Mayor Gutierrez opened the floor for discussion. No discussion occurred. Mayor Gutierrez asked for a motion to approve Councilmember Watson as next Mayor Pro-Tem.       Moved by Councilmember Michael Dahle, seconded by Councilmember Jill Whittaker 1  AYE: Councilmember Allison Heyward, Councilmember Mark Davis, Mayor Pro-Tem Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Tim Brown Passed   City Secretary Sheila Edmondson administered the Oath of Office for Mayor Pro-Tem to Councilmember Watson who will hold this office through February 2024. Proclamations National Preparedness Month The National Preparedness Month Proclamation was moved to the next City Council meeting.      Employee Introductions Mayor Gutierrez recognized City Department Heads who introduced new staff: EMS: Kirsten Seiler-Paramedic; William Waller-Paramedic Facilities: Lauren Vargas-Plumber Apprentice; Antonio Wilson-HVAC Technician Public Works-Water/Wastewater: Garrett Flores- Service Worker-1; Richard Arroyo-Service Worker-1 Public Works-Streets: Cody Luna-Street worker-1; David Arce-Street Worker-1   City Events and Announcements Announcements of upcoming City Events (B. James/S. Gonzalez) Mayor Gutierrez recognized Deputy City Manager Brian James who provided the following: Saturday, September 9 Nature Discovery Series - "Discover the World of Insects" Crescent Bend Park 10:00 a.m. - 12:00 p.m. Saturday, September 16 EdZOOcation Crescent Bend Park 10:00 a.m. - 12:00 p.m. Tuesday, September 19 Next Regular Council Meeting Council Chambers 6:00 p.m. Election Information - The City of Schertz will be holding its General Election on 2 Election Information - The City of Schertz will be holding its General Election on November 7, 2023, or the purpose of electing Council Members in Place 3, Place 4, and Place 5 for three year terms. Announcements and recognitions by the City Manager (S. Williams) Mayor Gutierrez recognized City Manager Steve Williams who provided the following: Parks and Rec Fall Leagues have begun: Adult Cornhole Every Tuesday - September 5th through October 17th 6:00 p.m. - 10:00 p.m. Pickrell Park Adult Kickball League Every Sunday - September 10th through October 15th 6:00 p.m. Thulemeyer Park Announcements and recognitions by the Mayor (R. Gutierrez) No announcements from Mayor Gutierrez were made.   Hearing of Residents This time is set aside for any person who wishes to address the City Council. Each person should fill out the speaker’s register prior to the meeting. Presentations should be limited to no more than 3 minutes. All remarks shall be addressed to the Council as a body, and not to any individual member thereof. Any person making personal, impertinent, or slanderous remarks while addressing the Council may be requested to leave the meeting. Mayor Gutierrez stated that he had received notice that the application for Agenda Item 14, Ordinance 23-S-14, had been withdrawn. Mayor Gutierrez then asked Councilmember Brown to call the first speaker. Councilmember Brown recognized the following: A.B. Milat, 1806 Pomar Way, Walnut Creek, CA. by proxy. Deputy City Secretary Sheree Courney stepped to the podium to read the statement sent via email. Councilmember Heyward called for a Point of Privilege based on the content of the statement stating it was not aligned with the Hearing of Residents rules. Mayor Gutierrez called for a vote without discussion. Mayor Gutierrez asked for the subject of the email. Ms. Courney indicated no subject was provided, but the content related to the issue of K-9 Officer Medor. Council was asked to vote Yes if they wanted to hear the statement read and No if they did not want the statement read. AYE: Mayor Pro-Tem Michelle Watson, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember David Scagliola, and Councilmember Tim Brown 3 Jill Whittaker, Councilmember David Scagliola, and Councilmember Tim Brown NAY: Councilmember Michael Dahle and Councilmember Allison Heyward Ms. Courney was instructed to read the statement. Ms. Milat's statement questioned Chief Lowery's decision not to retire K-9 Officer Medor and the Mayor and City Council's support of that decision. D.J. Thompson, 3325 Charleston Lane, thanked everyone who took time to be a part of the board in light of what they are subjected to by residents. Ms. Thompson asked that Ms. Courney read a petition on behalf of the Northcliffe residents and surrounding neighborhoods. The petition thanked Councilmembers who supported the residents in their opposition to the development application submitted for the golf course. Maggie Titterington, 1730 Schertz Parkway, who shared the following upcoming Chamber events: Skylight Balloon Festival - September 29th - 30th For more information go to www.skylightballoonfest.com The Chamber Monthly Luncheon on September 19 - Dr. Ealy will present on the State of Education The Chamber will present a check to DECA from the Chamber Bowl fundraiser Business Education Class "Emotional Capitalism" presented by MAAD Minds on September 27th James Hough, 5133 Black Horse, provided a prayer of praise and blessing for Council's service. Tyrone Taylor, 11709 Hollering Pass, thanked Councilmembers for their service stating those Councilmembers leaving at the end of this term would leave big shoes to fill. He then announced his candidacy for Place 3 in the upcoming General Election. Maggie Igel, 3712 Hunters Glen, spoke regarding the developer for the Golf Course lack of interest in developing a 55+ community. She contended that a 55+ community would be less impact on traffic. They were clearly looking at it as a rental property. Reed Carr, 3509 Columbia Dr., stated he was pleased that the development application had been withdrawn. Richard Maus, 3434 Wimbledon Dr., spoke about the PDD process. Stated that to request variances there needs to be community benefit and this project did not have a community benefit. The language needs to be revised if the City isn't going to follow it. Julie Gerseth, 967 Primrose Path, spoke regarding the handling of K-9 Officer Medor. She stated that she has done some research and that she has concerns regarding the Schertz Police Department as well as the decision to keep Medor. Jonathan Marquez, 5817 Saint Andrews, stated he is pleased that the development application has been withdrawn. He also stated that he has been maintaining an island for the past 8 years and believes it should be included in the Country Club Blvd cutting. 4 past 8 years and believes it should be included in the Country Club Blvd cutting. The following residents' statements opposing Ordinance 23-S-14 were read by City Secretary Sheila Edmondson: Waynette Dolan, no address provided Sam Atkins , no address provided Jan Baldwin, 3401 Wimbledon Dr. Paul Kendzior , 5713 Fairways Dr., indicated events that occurred over the weekend could "straightforward call the bribery of individual citizens" and he was there to inquire about Council and Staff's intentions regarding any further investigation into potential conflicts of interest or questionable situations involving Habi, their representatives, and our elected or appointed officials. He went on to state that in situations like this where "the elements of misconduct are present it is crucial to pay attention to even the smallest alleged improprieties." Michelle Swisher, 6105 Mule Deer, thanked everyone and asked that the next developer that comes is held to the UDC requirements. Phil Jackson, reading on behalf of wife, 3410 Wimbledon, stated she was disappointed that the Council would approve a plan that deviated so much from the UDC, disappointed that those same members voted against time to look over the PDD process, disappointed in the way homeowners' voices were disregarded, but the biggest disappointment was in hearing that the developer's represented went door to door offering services in exchange for them rescinding their opposition vote. Asked the city to do a formal, impartial and fair investigation the developers had with our City leaders to ensure they were not made offers as well. Carol Davis, 3337 Wimbledon Dr., stated that the purpose of the planned development district is to promote and encourage innovative development that is sensitive to the surrounding land uses and the natural environment. Ms. Davis questioned Council actions related to several incidences. Councilmember Jill Whittaker requested a Point of Privilege to add specific factual information related to one incident cited by a resident. Councilmembers are permitted to investigate items on the agenda and get information so if a Councilmember without a quorum did an investigation it's their duty to do so to ensure they have information to make an informed decision. Mayor Gutierrez added that this is allowable and Councilmembers should do their investigations. Sonya Loredo-Reyes, 3726 Columbia Dr., gave a brief bio and then conveyed the interaction she had with the developer's representative on July 31st at her home. The representative asked her if there was anything he could do for her home for repairs or anything for her family to get them to change their vote to be in favor of the development. She felt Mr. Benson was not acting in good faith when making promises to the HOA and the offers made to her were inappropriate. 5 Dana Eldridge, 2628 Gallant Fox Dr., stated that Medor is an asset of the city and cannot be given away when someone moves, The Chief should be applauded for standing his ground. He went on to state that communication is a two-way street. He was upset about derogatory statements and implied improprieties directed at Council, He told Council they had just been accused of bribery by residents. He stated it is expected of Council to do the homework when making decisions for the city, including doing their own investigations.   Consent Agenda Items The Consent Agenda is considered self-explanatory and will be enacted by the Council with one motion. There will be no separate discussion of these items unless they are removed from the Consent Agenda upon the request of the Mayor or a Councilmember.   1.Minutes - Approval of the budget meeting of August 4, 2023, and the regular meeting minutes of August 15, 2023. (S.Edmondson/S.Courney)      2.Appointments, Reappointments, & Resignations - City Boards, Commissions, and Committees Appointments Building and Standards - Edward Paquette EDC - Eryn McElroy, Henry Hayes Parks and Rec Advisory Board - James "Brad" Snow (from alternate to regular board member) Reapointments Building and Standards - Glenn Outlaw, Andrew Buratowski EDC - Mark Moody Parks and Rec Advisory Board - Robert Sheridan III, Reginna Agee Resignations SHPC - Barbara Hall, Patrick Holmes Building and Standards - Shawn Moore EDC - Bryan Snowden, Roy Richard Parks and Rec Advisory Board - Floy Simmons, Shawn Moore      3.Resolution 23-R-89 - Approving the Water Supply Contract between Schertz/Seguin Local Government Corporation (SSLGC) and Springs Hill Water Supply Corporation (Springs Hill WSC). (B. James/L. Busch)      4.Resolution 23-R-91 - Mutual Aid Agreement - Joint Base San Antonio (JBSA) (S.Williams/G.Rodgers)      5.Resolution 23-R-90 - Approving a Resolution authorizing the City Manager to enter    6 5.Resolution 23-R-90 - Approving a Resolution authorizing the City Manager to enter into an Interlocal Agreement and Business Associate Agreement with Southwest Texas Regional Advisory Council (STRAC) for a data management system for electronic patient care records (ePCR) and Fire records management system (FireRMS). (S. Williams/J. Mabbitt/G. Rodgers)      6.Resolution 23-R-94 - Authorizing expenditures with US Digital Design to upgrade the Public Safety Alerting System. (B. James/J. Bluebird)      7.Resolution 23-R-85 - Approving a Resolution authorizing the City Manager to sign a Letter of Intent (LOI) with Sterling McCall Ford for the purchase of one (1) new ambulance for Fiscal Year 2024/2025. (S. Williams/J. Mabbitt)      8.Resolution 23-R-87 - Amending the City's Investment Policy (S. Gonzalez/J. Walters)      9.Ordinance 23-S-15 - Approving amendments to Part III of the Schertz Code of Ordinances, Unified Development Code (UDC) to Article 8, Section 21.8.4 Home Occupation. Final Reading (B.James/L.Wood/S.Haas).      10.Resolution 23-R-84 - Authorizing expenditures with LK Jordan & Associates totaling no more than $65,000 for temporary staffing services during the 2022-2023 Fiscal Year. (S.Gonzalez/J.Kurz)      11.Ordinance 23-M-17 - Amending the City of Schertz Code of Ordinances and certain other Ordinances by amending and establishing fees for certain licenses, permits, and other services provided by the City of Schertz. Final Reading (S.Gonzalez/J.Walters)      12.Resolution 23-R-83 - Amendment of contract with AG|CM, Inc., for Owner's Representative Services related to the Woman Hollering Creek Wastewater Project. (B. James/K. Woodlee) Mayor Gutierrez asked for a motion to approve Consent Agenda Items #1-12.       Moved by Councilmember Allison Heyward, seconded by Mayor Pro-Tem Michelle Watson  AYE: Councilmember Tim Brown, Councilmember Mark Davis, Mayor Pro-Tem Michelle Watson, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward Passed   Discussion and Action Items 7 Discussion and Action Items   13.Ordinance 23-T-23 - Authorizing adjustments to the FY 2022-23 Budget. First Reading (S. Gonzalez/J. Walters) Mayor Gutierrez recognized Finance Director James Walters who presented year-end budget adjustments which included $300,000 for TIRZ refinancing zone, $58,000 for personnel overages for facilities, event staff and utilities, and $60,000 for fleet repair costs. These costs will be covered by $100,000 savings from the city manager personnel reorganization, as well as, recognizing additional revenues to include $240,000 from Fire's deployment and $38,000 from investment income. No overall change to the bottom line of the budget. Mayor Gutierrez called for a motion to approve Ordinance 23-T-23.       Moved by Councilmember Mark Davis, seconded by Councilmember Tim Brown  AYE: Mayor Pro-Tem Michelle Watson, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed   14.Ordinance 23-S-14 - Consideration and/or action on a request to rezone approximately 25 acres of land from Pre-Development District (PRE) to Planned Development District (PDD), generally located approximately 2,200 feet southeast of the intersection of Country Club Boulevard and IH-35 access road, also known as Comal County Property Identification Number 377261 and Guadalupe County Property Identification 63833, City of Schertz, Comal County and Guadalupe County, Texas. Final Reading (B.James/L.Wood/E.Delgado) Mayor Gutierrez stated the application for this item has been withdrawn. No action will be taken. RECESS Mayor Gutierrez recessed the meeting for a short break at 7:18 p.m. RECONVENE Mayor Gutierrez reconvened the meeting at 7:31 p.m.      Public Hearings   15.Ordinance 23-S-16 – Conduct a public hearing and consideration and/or action on a request for a Specific Use Permit to allow a convenience store with gas pumps on approximately 5.5 acres of land, more specifically described 1008 and 1020 FM 78, Schertz, TX 78154, also known as Guadalupe County Property Identification Number: 67650 and 67552, City of Schertz, Guadalupe County, Texas. First    8 Reading (B. James, L. Wood, E. Delgado) Mayor Gutierrez recognized Planning Manager Emily Delgado who provided the location of the subject property, the public hearing notices sent July 7, 2023, public hearing notice published in San Antonio Express News on August 9, 2023, and the responses received as of August 23, 2023 (3 in favor; 2 opposed; 1 neutral). Per applicant's Letter of Intent, if the SUP is approved the development will consist of: 6,500 square foot convenience store with gas pumps 2,500 square foot Burger King fast food restaurant with drive-thru 2,040 square foot restaurant with drive-thru Automated car wash The abandoned property had been a convenience store with gas pumps and a car wash dating back to 1995. In 2022, the structures were demolished with the ultimate goal of being to obtain a Specific Use Permit in order to construct a new convenience store with gas pumps in addition to two food establishments within the building. Staff recommendation: Due to the limited adverse impact on adjacent development and the compatibility between the proposed land use and the Comprehensive Land Use Plan, along with the land previously being used for a convenience store with gas pumps, Staff recommends approval of the Specific Use Permit to allow a convenience store with gas pumps at the subject property conditioned upon the following: A building permit is approved within two (2) years of the adoption of the SUP Ordinance in accordance with Unified Development Code Article 5, Section 21.5.11.F- Expiration of Specific Use Permit. 1. The dumpster location and the screening wall shall be provided as per the conceptual site plan. 2. Mayor Gutierrez opened the Public Hearing. Henry Conway, 8001 Harper Valley St, Live Oak - spoke as a representative of the VFW located at 1000 FM 78 adjacent to the proposed building. He stated that this property has been a dumping ground with items as large as a 42' boat and as dangerous as needles, on a weekly basis. He stated that the vandalism to the VFW and theft from the Boy Scouts are directly tied to the state of this property. Since the new owner has cleaned up the property vandalism and theft have ceased. The VFW supports this proposal. No other public spoke. Mayor Gutierrez closed the Public Hearing. Mayor Gutierrez recognized Ms. Ashley Farrimond, 10101 Reunion Place, San 9 Antonio, representing the developer. Ms. Farrimond reiterated the prior and proposed use of the property. She provided pictures of the property prior to and following the cleanup initiative and how the building would look when complete. Councilmember Davis asked if the old drive-in screen would be removed. Ms. Farrimond indicated it wasn't currently on the plan, but she would check on it. Mayor Gutierrez asked for a motion to approve Ordinance 23-S-16.    Moved by Councilmember Allison Heyward, seconded by Councilmember Michael Dahle  AYE: Mayor Pro-Tem Michelle Watson, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed   16.Ordinance 23-T-18 - Conduct a Public Hearing and Adopt a budget for the fiscal year beginning October 1, 2023, and ending September 30, 2024, in accordance with the Charter of the City of Schertz, Texas; providing for the filing of the Budget; providing that this Ordinance shall be cumulative of all Ordinances; providing a Severability Clause; and providing an Effective Date. Final Reading (S.Gonzalez/J.Walters) Mayor Gutierrez asked if Council needed to hear the presentation. No one responded affirmatively, so no presentation was given. Mayor Gutierrez opened the Public Hearing. No public spoke. Mayor Gutierrez closed the Public Hearing. Mayor Gutierrez opened the floor to Council for discussion. No discussion occurred. Mayor Gutierrez asked for a motion to approve Ordinance 23-T-18.       Moved by Councilmember Tim Brown, seconded by Mayor Pro-Tem Michelle Watson  AYE: Mayor Pro-Tem Michelle Watson, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed   17.Resolution 23-R-86 - Ratifying the property tax increase reflected in the Adopted    10 17.Resolution 23-R-86 - Ratifying the property tax increase reflected in the Adopted Budget for FY 2023-24. (S. Gonzalez/J. Walters) Mayor Gutierrez asked Council if a presentation was required. No one requested a presentation. Mayor Gutierrez opened the Public Hearing. Brent Bolter , 2633 Cloverbrook Lane, stated he understands the need to occasionally raise taxes, but wants to see results for his tax dollars. Show what is done and how that improves the City of Schertz. Paul Kendzior, 5713 Fairways Drive, stated he is typically against any increase in taxes. He believes residents pay too much for the services they receive. He does believe that residents of Schertz see a greater benefit than many other places. He commended the City on the well-packaged budget presented, and the emphasis placed on the compensation study and rewarding those who work for the City appropriately. He requested further clarification on the $600,000 Class A vacuum truck, specifically identifying the benefit between owning vs renting. Mayor Gutierrez closed the Public Hearing. Mayor Gutierrez opened the floor to Council for discussion. Councilmember David Scagliola thanked Mr. James for the work put into the budget. He is supportive of the emphasis on compensation, infrastructure, and services stating they are necessary to keep Schertz moving forward in the right direction. Councilmember Michael Dahle agreed that the focus on compensation and payroll, as well as, providing a level of services residents expect makes this a worthwhile investment. He thanked staff for their work on the budget. Mayor Gutierrez called for a motion to approve Resolution 23-R-86.       Moved by Councilmember Allison Heyward, seconded by Mayor Pro-Tem Michelle Watson  AYE: Mayor Pro-Tem Michelle Watson, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed   18.Ordinance 23-T-19 – Conduct a Public Hearing and approve an Ordinance approving the appraisal roll; setting the tax rate; levying and assessing general and special ad valorem taxes for the use and support of the municipal government of the City of Schertz, Texas. Final Reading (S.Gonzalez/J.Walters) Mayor Gutierrez requested the tax rate as listed below be included: Current rate: $0.4950    11 Proposed rate: $0.4872 No presentation was required. Mayor Gutierrez opened the Public Hearing. No public spoke. Mayor Gutierrez closed the Public Hearing. Mayor Gutierrez opened the floor to Council for discussion. No discussion occurred. Mayor Gutierrez called for a motion to approve Ordinance 23-T-19. Councilmember Jill Whittaker made the motion as follows: I move that the property tax rate be increased by the adoption of a tax rate of $0.4872, which is effectively a 7.0% increase in the tax rate. Seconded by Councilmember Michael Dahle.    AYE: Mayor Pro-Tem Michelle Watson, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed   Mayor Gutierrez recessed regular session at 8:02 p.m. Closed Session   19.The City Council will meet in closed session under Section 551.087 of the Texas Government Code, Deliberation Regarding Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect. Project E-80/E-84 Project E-92 Project E-93      Reconvene into Regular Session Mayor Gutierrez reconvened to regular session at 9:01 p.m.   20.Take any action based on discussions held in Closed Session under Agenda Item #19. 12 20.Take any action based on discussions held in Closed Session under Agenda Item #19. Mayor Gutierrez provided the following: Closed session start time: 8:11 p.m. Closed session end time: 8:53 p.m. Two items from closed session being brought forward for action. Resolution 23-R-92 - A resolution by the City Council of the City of Schertz authorizing the expenditures as reflected in the Economic Development Performance Agreement between the City of Schertz Economic Development Corporation and the Boomerang Lovett, and other matters in connection therewith. Mayor Gutierrez called for a motion to approve Resolution 23-R-92.    Moved by Councilmember Allison Heyward, seconded by Mayor Pro-Tem Michelle Watson  AYE: Mayor Pro-Tem Michelle Watson, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed   Resolution 23-R-93 - A resolution by the City Council of the City of Schertz authorizing the expenditures as reflected in the Economic Development Performance Agreement between the City of Schertz Economic Development Corporation and Core 5 Industrial Partners, and other matters in connection therewith. Mayor Gutierrez called for a motion to approve Resolution 23-R-93.    Moved by Councilmember David Scagliola, seconded by Councilmember Tim Brown  AYE: Mayor Pro-Tem Michelle Watson, Councilmember Mark Davis, Councilmember Jill Whittaker, Councilmember Michael Dahle, Councilmember David Scagliola, Councilmember Allison Heyward, Councilmember Tim Brown Passed   Information available in City Council Packets - NO DISCUSSION TO OCCUR   21.Monthly Update - FY 2022-23 Approved Expanded Programs (S.Williams/S.Gonzalez)      22.Monthly Update - Major Projects In Progress/CIP (B.James/K.Woodlee)   13   Requests and Announcements Requests by Mayor and Councilmembers for updates or information from Staff Requests by Mayor and Councilmembers that items or presentations be placed on a future City Council agenda Councilmember Heyward requested a Workshop to discuss video conferencing during City Council meetings for absent Councilmembers. Councilmember Whittaker requested a Workshop to discuss ending the practice of reading resident statements during City Council meetings. Announcements and City Events attended by Councilmembers Councilmember Whittaker attended the ribbon cutting at Bar 1899 and chaired the Interview Committee meeting. Councilmember Dahle attended the Interview Committee meeting. Councilmember Heyward participated in a virtual TML Risk Pool meeting and attended ribbon cuttings at Bar 1899, DonutNV, and the Kiddie Academy, as well as the Interview Committee meeting.   Adjournment Mayor Gutierrez adjourned the meeting at 9:07 p.m.   _______________________________ Ralph Gutierrez, Mayor ATTEST: ____________________________________ Sheila Edmondson, City Secretary 14 Agenda No. 2.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:Finance Subject:Ordinance 23-T-23 - Authorizing adjustments to the FY 2022-23 Budget. Final Reading (S. Gonzalez/J. Walters) BACKGROUND The City Budget for FY 2022-23 was approved by Ordinance 22-T-30.  The budget can be modified by council authorization when necessary throughout the year. As previously directed, staff will try to limit the number of budget adjustments that come to council throughout the year by bundling different budget requests together in one adjustment ordinance. This adjustment will adjust budgets of multiple departments as needed, including to fund projects as previously authorized by City Council. The payment to the Sedona Tax Increment Refinancing Zone (TIRZ) was higher than expected by $300,000. The adjustment will add that amount to the Non-departmental budget line. Event Facilities will need an additional $58,000 for personnel overages and utility costs. Fleet will need an additional $60,000 to cover the costs of outside fleet repair orders. These items will be funded by a transfer from the City Manager personnel savings of $100,000 due to the reorganization initiated by the City Manager earlier this year that transformed the position of Assistant to the City Manager into the Internal Services Director and by $40,000 from the unused legal expenditure budget. For the remaining amount, staff proposes to recognize $240,000 in fire personnel deployment reimbursements that were unbudgeted and an additional $38,000 in investment income generated by the higher interest rates on the city's investments. GOAL To approve the budget adjustment to match operations and council authorized projects. COMMUNITY BENEFIT To maintain a complete and balanced budget as identified as a goal in the City's Strategic Plan and that meets State and Charter requirements. SUMMARY OF RECOMMENDED ACTION Staff recommends approval of Ordinance 23-T-23. FISCAL IMPACT This adjustment will increase the general fund budget by $455,000 and will recognize $455,000 in This adjustment will increase the general fund budget by $455,000 and will recognize $455,000 in additional revenues to offset the increase. Expenditure Budget:  Non-Departmental +$300,000 Event Facilities +$58,000 Fleet +$60,000 City Manager -$100,000 Legal Services -$40,000 Total +$278,000 Revenue Budget:  Fire OT Reimbursement +$240,000 Investment Income +$38,000 Total +$278,000 RECOMMENDATION Staff recommends approval of Ordinance 23-T-23. Attachments Ordinance 23-T-23  ORDINANCE NO. 23-T-23 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN ADJUSTMENT TO THE FISCAL YEAR 2022-2023 BUDGET, REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT WITH THIS ORDINANCE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, pursuant to Ordinance 22-T-30, the City of Schertz (the “City”) adopted the budget for the City for the fiscal year 2022-2023 (the “Budget), which provides funding for the City’s operations throughout the 2022-2023 fiscal year; and WHEREAS, the City needs to authorized budget amounts of $278,000.00 to raise the budget to cover expected budget overages; and WHEREAS, City staff recommends that the City Council of the City adjust the Budget and approve the ordinance; and WHEREAS, the City Council of the City has determined that it is in the best interest of the City to adjust the and re-authorize the funds as more fully set forth in this Ordinance. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City shall increase the Non-Departmental Budget by $300,000.00 for the annual contribution to the Sedona Tax Increment Refinancing Zone. Section 2. The City shall increase the Event Facilities Department Budget by $58,000.00 for personnel and utility costs. Section 3. The City shall increase the Fleet Department Budget by $60,000.00 for outside fleet repair costs. Section 4. The City shall decrease the City Manager Department Budget by $100,000.00 due to a personnel reorganization. Section 5. The City shall decrease the Legal Services Department Budget by $40,000.00 to match estimated year end expenditures. Section 6. The City shall recognize an additional $240,000.00 in reimbursement revenue for firefighter deployments in the state above the previous budget. Section 7. The City shall recognize an additional $38,000.00 in additional investment income earned for the year. 50558021.1 - 2 - Section 8. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are ad opted as a part of the judgment and findings of the Council. Section 9. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 10. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 11. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 12. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 13. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. PASSED ON FIRST READING, the _____ day of ____________, 2023. PASSED, APPROVED, and ADOPTED ON SECOND READING, the _______ day of ______________, 2023. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary Agenda No. 3.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:Planning & Community Development Subject: Ordinance 23-S-16 – Consideration of a request for a Specific Use Permit to allow a convenience store with gas pumps on approximately 5.5 acres of land, more specifically described 1008 and 1020 FM 78, Schertz, TX 78154, also known as Guadalupe County Property Identification Number: 67650 and 67552, City of Schertz, Guadalupe County, Texas. Final Reading (B. James, L. Wood, E. Delgado) BACKGROUND Updated from September 5, 2023 City Council Meeting: At the September 5th City Council meeting a public hearing. The City Council approved Ordinance 23-S-16 for first reading by a unanimous vote (7-0).  No changes to the proposed Specifc Use Permit have been made from the September 5th presentation.  The applicant is requesting a Specific Use Permit to allow a convenience store with gas pumps on approximately 5.5 acres of land located at 1008 and 1020 FM 78, Schertz, TX 78154, also known as Guadalupe County Property Identification Number: 67650 and 67552, City of Schertz, Guadalupe County, Texas. More specifically, per the letter of intent submitted with the application, the proposed project would include a 6,500 square foot convenience store with gas pumps, a 2,500 square foot Burger King fast food restaurant with drive-thru, a 2,040 square foot restaurant with drive-thru and an automated car wash. The subject property was previously developed as a convenience store with gas pumps which was demolished in 2022 and is currently zoned General Business District (GB).  Thirteen (13) public hearing notices were mailed to surrounding property owners wit hin two hundred (200) feet of the subject property on July 7, 2023. A public hearing notice was published in the San Antonio Express on August 9, 2023. At the time of this report, staff has received three (3) responses in favor, two (2) response opposed, and one (1) response neutral to the proposed request.  The Planning and Zoning Commission conducted a public hearing on this item at the July 26, 2023, meeting.  GOAL The proposed Specific Use Permit is to allow a convenience store with gas pumps on approximately 5.5 acres of land located at 1008 and 1020 FM 78.  COMMUNITY BENEFIT It is the City’s desire to promote safe, orderly, efficient development and ensure compliance with the City’s vision of future growth. SUMMARY OF RECOMMENDED ACTION The applicant is proposing to construct a 6,500 square foot convenience store with gas pumps, a 2,500 The applicant is proposing to construct a 6,500 square foot convenience store with gas pumps, a 2,500 square foot Burger King fast food restaurant with drive-thru, a 2,040 square foot restaurant with drive-thru and an automated car wash on an approximately 5.5 acre tract of land. Per the conceptual plan, the applicant is proposing two driveway locations onto FM 78, which will be reviewed by the Texas Department of Transportation.  The subject property is directly adjacent to FM 78, which is classified as a Principal Arterial and is currently zoned General Business District (GB). The site was previously a convenience store with gas pumps that has been demolished. The surrounding properties are also zoned General Business District (GB) with a commercial establishment (the VFW) on the west and properties used for residential purposes on the east.  The Comprehensive Land Use Plan identifies two land use designations for this property. Adjacent to FM 78, approximately 160 feet into the subject property is designated as Commercial Campus. The rest of the property is identified as Parks, Open Space. Commercial Campus is intended to encourage development of lower intensity commercial and office uses such as research, flex-office, and supporting uses, light industrial and assembly uses. Parks, Open Space is intended to be utilized for open space and for sensitive areas such as floodplain areas. The subject property is within the floodplain as identified by FEMA. The identified floodplain is consistent with the areas identified on the Comprehensive Land Use Plan designation of Parks, Open Space. The submitted conceptual plan identifies that the proposed convenience store with gas pumps would be located outside the floodplain area.  The proposed business would take advantage of the FM 78 frontage as it is a transportation oriented business and is dependent on the traffic generated on roadways such as FM 78 as a principal arterial. Additionally, the proposed convenience store with gas pumps and food establishments are consistent with other businesses on FM 78. The proposed Specific Use Permit for a convenience store with gas pumps is generally in conformance with the Comprehensive Land Use Plan and is compatible with adjacent businesses located along FM 78.  The subject property had previously had a convenience store with gas pumps and a car wash that had been abandoned. From aerial imagery it appears the site was used as a convenience store since at least 1995. In fall of 2022, the structures were demolished with the ultimate goal being to obtain a Specific Use Permit in order to construct a new convenience store with gas pumps in addition to two food establishments within the building.  RECOMMENDATION A Specific Use Permit allows for discretionary City Council approval of uses with unique or widely varying operating characteristics or unusual site development features, subject to the terms and conditions set forth in this UDC.Approval of a specific use permit authorizes a property owner to submit subsequent development applications consistent with the approved Specific Use Permit. The Planning & Zoning Commission conducted a public hearing on July 26, 2023 and offered a recommendation of approval with modifications to the proposed conceptual plan by a 7-0 vote. The modifications requested by the Planning and Zoning Commission include relocating the dumpster to be farther away from the residential property and ensuring the eight-foot tall masonry wall and twenty foot wide landscape buffer are completed adjacent to the residential property, 1028 FM 78. These modifications have been reflected on the updated conceptual plan provided by the applicant. One page of the conceptual site plan has been attached to Ordinance 23-S-16 to illustrate the requirement imposed by the Planning and Zoning Commission as to the dumpster location and the screening wall, but the other aspects of site development are not a condition of the SUP.  Due to the limited adverse impact on adjacent development and the compatibility between the proposed land use and the Comprehensive Land Use Plan, along with the land previously being used for a convenience store with gas pumps, Staff recommends approval of the Specific Use Permit to allow a convenience store with gas pumps at the subject property conditioned upon the following:   1. A building permit is approved within two (2) years of the adoption of the SUP Ordinance in accordance with Unified Development Code Article 5, Section 21.5.11.F Expiration of Specific Use Permit.  Attachments Ord 23 S 16 w attachments  Aerial Exhibit  Public Hearing Notice Map  Public Hearing Responses  Conceptual Site Plan Exhibits  City Council Presentation Slides  ORDINANCE NO. 23-S-16 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS TO APPROVE A SPECIFIC USE PERMIT TO ALLOW FOR OPERATION OF A CONVENIENCE STORE WITH GAS PUMPS ON APPROXIMATELY 5.5 ACRES OF LAND, MORE SPECIFICALLY DESCRIBED AS 1008 AND 1020 FM 78, SCHERTZ TX, 78154, ALSO KNOWN AS PROPERTY IDENTIFICATION NUMBER 67650 AND 67552, CITY OF SCHERTZ, GUADALUPE COUNTY, TEXAS. WHEREAS, an application for a Specific Use Permit to allow a convenience store with gas pumps, more particularly described in Exhibit A attached hereto and incorporated herein by reference, as 1008 and 1020 FM 78, and more specifically described as Guadalupe County Property ID 67650 and 67552, (herein, the “Property”) has been filed with the City; and WHEREAS, the City’s Unified Development Code Section 21.5.11. D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested specific use permit (the “Criteria”); and WHEREAS, on July 26, 2023, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to approve the Specific Use Permit for a convenience store with gas pumps, with modifications to the conceptual plan; and WHEREAS, on September 5, 2023, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested Specific Use Permit be approved as provided for herein. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. A Specific Use Permit for Guadalupe County Property IDs 67650 and 67552, more particularly described in the attached Exhibit A, is hereby approved to allow a convenience store with gas pumps conditioned upon the following occurring: a) A building permit is approved within two (2) years of the adoption of the SUP Ordinance in accordance with Unified Development Code Article 5, Section 21.5.11.F Expiration of Specific Use Permit. b) The dumpster location and the screening wall shall be provided as per the conceptual site plan in Exhibit B. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 8. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. PASSED ON FIRST READING, the day of 2023. PASSED, APPROVED and ADOPTED ON SECOND READING, the _ day of , 2023. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (city seal) Exhibit "A" Subject Property Metes and Bounds and Specific Use Permit Exhibit Exhibit A FIELD NOTES FOR A 4.59 ACRE TRACT OF LAND A 4.59 acre tract of land, located in the G. Malpaz Survey No. 67, Abstract 221, Guadalupe County, Texas and being the remaining portion of a called 0.79 acre tract of land and all of a called 3.99 acre tract of land, both as described in Volume 303, Page 407 of the Deed Records of Guadalupe County, Texas. Said 4.59 acre tract being more particularly described by metes and bounds as follows: BEGINNING at a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” in the southeast right- of-way line of F.M. 78, a variable width public right-of-way, at the northwest corner of a called 6.663 acre tract of land as described in Document No. 201999009590 of the Official Public Records of Guadalupe County, Texas, in the northeast line of said 0.79 acre tract and for the most northerly corner of the tract described herein, from which a found Texas Department of Transportation (TxDOT) Right-of-Way Monument, Type I, bears, N 62° 12’ 17” E, a distance of 193.35 feet; THENCE: S 30° 04’ 12” E, departing said right-of-way line and with the common line between said 0.79 acre tract and said 6.663 acre tract, a distance of 167.22 feet to a found ½” iron rod for the east corner of said 0.79 acre tract and an easterly exterior corner of the tract described herein; THENCE: S 61° 37’ 09” W, with the southeast line of said 0.79 acre tract, a distance of 67.74 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” for the north corner of said 3.99 acre tract and an interior corner of the tract described herein; THENCE: S 30° 18’ 33” E, with the northeast line of said 3.99 acre tract, a distance of 111.51 feet to a found ½” iron rod with yellow plastic cap stamped “BLS 2024” at the northwest corner of a called 0.35 acre tract of land as described in Volume 926, Page 702 of the Official Records of Guadalupe County, Texas and for an angle of the tract described herein; THENCE: S 30° 21’ 17” E, with the common line between said 0.35 acre tract and said 3.99 acre tract, a distance of 229.33 feet to a found ½” iron rod at the southwest corner of said 0.35 acre tract, a westerly corner of said 6.663 acre tract and for an angle of the tract described herein; THENCE: With the common lines between said 3.99 acre tract and said 6.663 acre tract, the following five (5) courses: 1. S 29° 56’ 51” E, a distance of 29.00 feet to a found ½” iron rod with yellow plastic cap stamped “BLS 2024” for corner, 2. S 59° 02’ 07” W, a distance of 244.11 feet to a found ½” iron rod with yellow plastic cap stamped “BLS 2024” for corner, 3. S 25° 36’ 42” W, a distance of 42.88 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” for corner, 4. S 07° 06’ 42” W, a distance of 75.00 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” for corner, and 5. S 59° 16’ 42” W, a distance of 104.89 feet to a found ½” iron rod with yellow plastic cap stamped “BLS 2024” for the west corner of said 6.663 acre tract, at a northeasterly corner of a called 101.911 acre tract of land as described in Volume 2822, Page 584 of the Official Public Records of Guadalupe County, Texas, and for an angle of the tract described herein; THENCE: With the common line between said 3.99 acre tract and said 101.911 acre tract, the following two (2) courses: 1. S 58° 40’ 00” W, a distance of 82.08 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” for an interior corner of said 101.911 acre tract, the south corner of said 3.99 acre tract and the tract described herein, and 8 Spencer Rd, Boerne, TX 78006 | 830-249-0600 | www.matkinhoover.com | Firm Registration #F-10024000 3303 Shell Rd. Suite 3, Georgetown, TX 78628 | 512-868-2244 | Firm Registration #F-10194347 1 Exhibit A 2. N 30° 37’ 57” W, a distance of 275.52 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” at the south corner of a called 2 acre tract of land as conveyed to the Trustees of Post No. 8315 of record in Volume 231, Page 580 of the Deed Records of Guadalupe County, Texas, for the west corner of said 3.99 acre tract and the tract described herein; THENCE: With the common lines between said 2 acre tract and said 3.99 acre tract, the following two (2) courses: 1. N 62° 33’ 21” E, a distance of 210.00 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” for corner, and 2. N 30° 40’ 28” W, a distance of 206.12 feet to a found ½” iron rod at the south corner of a called 0.807 acre tract of land as described in Volume 2748, Page 527 of the Official Public Records of Guadalupe County, Texas, for the northwest corner of said 3.99 acre tract and for a westerly exterior corner of the tract described herein; THENCE: N 62° 17’ 00” E, with the common line between said 0.807 acre tract and said 3.99 acre tract, a distance of 208.70 feet to a found ½” iron rod for the south corner of said 0.79 acre tract, the east corner of said 0.807 acre tract and for an interior corner of the tract described herein; THENCE: N 30° 13’ 00” W, with the common line between said 0.807 acre tract and said 0.79 acre tract, a distance of 168.92 feet to a set ½” iron rod with a red plastic cap stamped “Matkin Hoover Eng. & Survey” in the southeast right- of-way line of F.M. 79, at the north corner of said 0.807 acre tract and for the most northerly northwest corner of the tract described herein; THENCE: N 62° 12’ 17” E, with said right-of-way line, a distance of 165.06 feet to the POINT OF BEGINNING and containing 4.59 acres of land situated in the City of Schertz, Guadalupe County, Texas. Note: The basis of bearing was established using the Trimble VRS Network, NAD (83), Texas State Plane Coordinate System, South Central Zone, 4204, US Survey Foot, Grid. A survey plat was prepared by a separate document. Field work performed in July, 2021. Job # 21-4090 – 4.59 Acres Date: July 12, 2021 8 Spencer Rd, Boerne, TX 78006 | 830-249-0600 | www.matkinhoover.com | Firm Registration #F-10024000 3303 Shell Rd. Suite 3, Georgetown, TX 78628 | 512-868-2244 | Firm Registration #F-10194347 2 Exhibit A E Exhibit "B" Conceptual Site Plan Illustrating the Required Location of the Dumpster and Screening Wall Exhibit B [Ú !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P U U U U U U U U U U U U U U U U U U U U U U U U U U U 114443AMAYACESAR 67430BECKLESLIE 67668MOY SCHERTZLLC 6 7 7 4 2 V E T E R A N S O F F O R E I G N W A R S # 8 3 1 5 67429BECK FAMILYPARTNERS LTD 67566HEDLUNDJEAN A 67457HARRELL BRIANR & TINA L 6 7 5 9 1 N E E D H A M T A M I E 6 7 4 4 2 P E R R I L L R O B E R T O & I R M A N 6 7 4 9 9 T A L A M A N T E Z O R L A N D O 67613SCUC ISD SCHOOLBOARD OF TRUSTEES 45259HOUSINGAUTHORITY OF 38234PF R BARNUMLLC 142033GUADALUPE VALLEYELECTRIC CO-OP 67765WUESTS INC 38177VMJPROPERTIES LLC 67 5 3 8 JA C O B C H R I S T I A N & 67552BK 515INVESTMENTS LLC 67650BK 515INVESTMENTS LLC 6 7 5 9 8 O W E N S B E V E R L Y J 164710RIEDEL FAMILYPARTNERS LT 164713GUADALUPECOUNTY 1 1 5 5 6 9 F A M I L Y D O L L A R S T O R E S O F T E X A S L P 38232BDR RIVERAPROPERTIES LTD 67463HOLMAN ERIC 1 8 0 1 8 9 C A T A L A N O A N T H O N Y N & T O N Y A R 67537ALVAREZ EMILIANO P JR& CONNIE ANN POOLE 309383PECAN GROVETX LLC 67439NIDO INC 67431NIDO INC 1859291017HOLDINGS LLC 67620HYATTGAIL A 36864GUERREROEDUARDO 36867DELRU LLC 67666PECAN GROVETX LLC 67666PECAN GROVETX LLC 8" WL 4" WL 8" WL 4"WL 6" WL 4" WL 8" WL 12" WL 8"WL 6" WL 1 6 " W L 8 " W L 8" WL 2" WL 8 " W L 1 2 " W L 6" WL 8"WL 6" WL 6" W L 8" WL 8" W L 2" WL 8"WL 8" WL 8" W L 1 0 " W L 8" WL 6" WL 4 " W L 6 " W L 1 0 " W L 4" PV C S D R 2 6 FM 78 S C H E R T Z P K W Y PEA C H L N W E S T C H E S T E R D R OA K B L O O M W I L L O W T W I G C L O V E R L E A F D R RV D R NU PECAN GROVE CURTIS S A V E PA R K O F F I C E L IN D A L E E L N BRENDA FRANCES RIVERRD T E A K W O O D T R E E STEPHANIE GEE PE C A N G R O V E D R PENTO NVILLE MAIN S T BETTY ROBERTS R O X A N N E L N S E N I O R C I R RICHMO N D D R GETTYS B U R G D R BECK S T 2 7 " U n d e t e r m i n e d 2 4 " U n d e t e r m i n e d 18" Unde t e r m i n e d 6 " C a s t I r o n 8" Vitr i f i e d C l a y 8" Vit r i f i e d C l a y 8" V i t r i f i e d C l a y 8" Vitri f i e d C l a y 8" Vitri f i e d Clay 1 0 " V i t r i f i e d C l a y 8 " V i t r i f i e d C l a y 8" Vitri f i e d C l a y 8" Vitrified Clay 8" Poly Vinyl Chlorid e 1 2 " V i t r i f i e d C l a y 12" Vit r i f i e d C l a y 1 5 " C a s t I r o n 8 " V i t r i f i e d C l a y 1 0 " V i t r i f i e d C l a y 8" Vitri f i e d C l a y 10" Vitr i f i e d C l a y 15" Vitr i f i e d C l a y 15" Vitr i f i e d C l a y GuadalupeCounty Bex a r C o u n t y Union Pa c i f i c R . 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Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community 1 Inch = 150 Feet BURGER KING FM 785.397 AC.(PLSPU20220116)0 150 300 450 60075Feet <all other values> Freeway Principal Arterial Planned Principal Arterial Secondary Arterial Planned Secondary Arterial Secondary Rural Arterial Planned Secondary Rural Arterial Residential Collector Planned Residential Collector Commercial Collector B Planned Commercial Collector B Commercial Collector A Planned Commercial Collector A <all other values> Highways Major Roads Minor Roads Other Cities 1" 2" 3" 4" 6" 8" 10" 12" 16" 18" 20" 24" 30" 36" Schertz Gravity Schertz Pressure Neighboring Gravity Private Pressure 200' Buffer Schertz Municipal Boundary County Boundaries U Hydrant !P Manholes4 9 3 5 B E C K S T (6 7 4 3 0 ) 950 FM 78(67668) 1000 FM 78(67742) 9 2 7 B E C K S T (6 7 5 9 1 ) 9 3 1 B E C K S T (6 7 4 4 2 ) 9 3 3 B E C K S T (6 7 4 9 9 ) 1020 FM 78(67552) 1008 FM 78(67650) 1 0 2 8 F M 7 8 (6 7 5 9 8 ) 1040 FM 78(164710) 1032 FM 78(67463) 1032 FM 78(180189) NU PECAN GROVE(309383)PECANGROVE DR(67666) GuadalupeCounty BexarCounty W E S T C H E S T E R D R PAR K O F FI CE DART M O O R D R LINDALEELN RICHM O N D D R S C H E R T Z P K W Y BRENDA FRANCES T E A K W O O D T R E ENU PECAN GROVE STEPHANIE GEE MAIN S T CURTIS S A V E PE N T O N VIL L E W I L L O W T W I G FM 78 R O X A N N E L N BE T TY ROBERTS P E C A N GROVEDR SENIOR CI R GETTYS B U R G D R RIVE R R D BECK S T U n i o n P a c i f i c R a i l r o a d U n i o n P a c i f i c R a i l r o a d 4 0 300 600 900150 Fe e t City of S che rtz Burg e r King FM 78 - 5.397 AC.(PLS PU 20220116) Last U pdate : S e pte m be r 23, 2022 “The City of S che rtz provide s this Ge og raphic Inform ation S yste m product "as is" w ithout any e x pre ss or im plie dwarranty of any kind including but not lim ite d to the im plie d warrantie s of m e rchantability and fitne ss for a particular purpose .In no e ve nt shall The City of S che rtz be liable for any spe cial, indire ct or conse que ntial dam age s or any dam ag e s w hatsoe ve r arising out of or in conne ctionwith the use of or pe rform ance of the se m ate rials. Inform ation publishe d in this product could include te chnical inaccuracie s or typog raphical e rrors. Pe riodicalchang e s m ay be m ade and inform ation m ay be adde d to the inform ation he re in. The City of S che rtz m ay m ake im prove m e nts and/or chang e s in the product(s)de scribe d he re in at any tim e .” City of S che rtz, GIS S pe cialist: Bill Gardne r, g is@sche rtz.com (210) 619-1185 Proje ct Are a 200' Buffe r County Boundarie s From: Tony Catalano <tonycatalano75@yahoo.com> Sent: Thursday, July 13, 2023 4:47 PM To: planning@schertz.com; Emily Delgado; Tony Catalano Subject: Hearing reply form Hi Emily Please see attached reply form We’re excited to see new growth on FM78 Thank you Tony Catalano 210-889-4826 From: Beverly h <bjowens77@yahoo.com> Sent: Friday, July 14, 2023 12:46 PM To: planning@schertz.com Subject: Opposition to build Beverly J Owens 1028 FM 78 Schertz, TX 78154-2009 210-663-9406 beverlyo77@yahoo.com PLSPU20220116 Attention: Emily Delgado As the owner and resident of the over stated property, I vehemently oppose the building of a convenience store with gas pumps. I ask that Schertz Planning and Zoning Commission deny the request for gas station development. These are the reasons why this is not the best location for such development. For the 32 years I have live on this property, I have enjoyed fresh clean water from the well that provides water to my home and property. The pollution that occurs when gas tanks leak toxic chemicals into the ground soil caused by a gas station storage tanks and surface runoff in such close proximity to my water well is a health and safety issue for me and my family. Modern health and safety guidelines suggest that a safe distance from a gas station should be at least 500 feet. This distance takes into account the possibility of spills, leaks, and other accidents that can occur at a gas station. There have been other municipalities that have adopted ordinances that require gas stations be built 500 feet from residential homes. Having this type of business next to my property will greatly decrease the value of my home. There is a risk of fire/explosions from gas pumps. Safety concerns intensify from traffic and vagrants that come with this type of business. A gas station constructed adjacent to my home will increase the amount of noise, air, and light pollution. Vehicles and pedestrians causing an increase of litter, chemicals and exhaust fumes in and around my home. There will be convenience/gas station lights shining onto my home and property. It also generates and attracts substances, and odors that will greatly affect myself, my children, grandchildren and my pets. There is already 3 gas stations on FM 78 that are within 1 mile of the proposed gas station site. The increased traffic will also impact my ability to enter and exit my driveway. Allowing a business like this to develop next door to my home and property will considerably impact/impede me and my families ability to enjoy my home and outdoor living as we have done for the last 32 years. Please Consider, Beverly Owens FM 78 CONVENIENCE STORE (6,500 SQFT) RESTAURANT (2,500 SQFT) RESTAURANT (2,040 SQFT) ON E B A Y AU T O M A T E D CA R W A S H BERMUDA SOLID SOD, TYP. BERMUDA SOLID SOD, TYP. 2 ELO 1 CE 2 CE 15 RM 1 CE 1 CE 30 RM 7 ELO 30 TS 12 WM 1 CE 1 ELO 25 PJ 12 TS 9 GM 6 DY 25 GL 3 CE 1 CE 15 FP 1 CE 3 CE 2 RY 6 DY 3 GM 6 RY 6 DY 7 GM 35 GL 25 SC LIMITS O F C O N S T R U C T I O N 1 CE 40 ' - 0 " 5' - 0 " 5'-5" 47 RM 8 PJ 10 RM 14 WM 9 TS 8' MASONRY SCREEN WALL; REF. CIVIL, TYP. 20 RM 39 WM 10 TS 1 CE TREE CALCULATION BASED ON LIMITS OF CONSTRUCTION. SHOULD DEVELOPMENT OCCUR IN ARE OUTSIDE THE LIMITS, PROPERTY TO BE BROUGHT UP TO CODE WITH REGARD TO TREES. 8 LA 1 LA 28'-8" 11'-2" 5'-0" 26'-0" 24'-6" 5' - 0 " 20 ' - 0 " 20'-1" 7 ELO 3 LA 18 PJ CA L L E D 0 . 8 0 7 A C R E S SK P , I N C . VO L . 2 7 4 8 , P G . 5 2 7 , O . P . R CA L L E D 6 . 6 6 3 ERI C M . H O M A N DO C U M E N T N O . 201 9 9 9 0 0 9 5 9 0 , O . P . R . (A.K.A. JOHN E. PETERSON BOULEVARD VARIABLE WIDTH R.O.W. OELx OELx OELx OELx OE L x OE L x OE L x OE L x OE L x OE L x OELx OELx OELx OELx OE L x OE L x OH U x OH U x O H U x O H U x O H U x OH U x OH U x O H U x O H U x OH U x OH U x Tx Tx Tx Tx SSx SSx SSx SSx Wx Wx Wx Wx S58° 40' 00"W 82.08' N3 0 ° 3 7 ' 5 7 " W 2 7 5 . 5 2 ' N62° 33' 21"E 210.00' N3 0 ° 4 0 ' 2 8 " W 2 0 6 . 1 2 ' N62° 17' 00"E 208.70' N3 0 ° 1 3 ' 0 0 " W 1 6 8 . 9 2 ' N62° 12' 17"E 165.06' S3 0 ° 0 4 ' 1 2 " E 1 6 7 . 2 2 ' S61° 37' 09"W 67.74' S3 0 ° 1 8 ' 3 3 " E 1 1 1 . 5 1 ' S3 0 ° 2 1 ' 1 7 " E 2 2 9 . 3 3 ' S29° 56' 51"E 29.00' S59° 02' 07"W 244.11' S25° 3 6 ' 4 2 " W 4 2 . 8 8 ' S07 ° 0 6 ' 4 2 " W 7 5 . 0 0 ' S59° 16' 42"W 104.89' SSx SSx MA R V I N K O C H , E T A L , T R U S T E S S (VO L . 2 3 1 , P G . 5 8 0 , D . R . ) CA L L E D 1 7 . 3 5 A C R E S CA L L E D 0 . 3 5 A C R E S SSx SSx N62° 12' 17"E 193.35' CA L L E D 6 . 6 6 3 201 9 9 9 0 0 9 5 9 0 , O . P . R . ERI C M . H O M A N DO C U M E N T N O . ST E V E O W E N S , E T U X (VO L . 9 2 6 , P G . 7 0 2 , O . R . ) RE M A I N D E R O F A DE S C R I B E D I N (VO L . 2 0 2 , P G . 2 0 4 , D . R . ) CU R R E N T O W N E R : RE M A I N D E R O F A C A L L E D 2 A C R E S UN K N O W N OF P O S T N O . 8 3 1 5 GB (GENERAL BUSINESS) BAR/DANCEHALL EM I L Y ' S E X P R E S S 0 GB ( G E N E R A L B U S I N E S S ) SINGLE FAMILY (A1) RESIDENTIAL SINGLE FAMILY (E1) RESIDENTIAL GRAPHIC SCALE FEET06030 Scale 1"=30' - 0" RE S T A U R A N T / CO M M E R C I A L Sheet Number: Sheet Title: Issue Date: 11-22-22 Drawn By: Checked By: Project Number: 22047 Revisions 10 0 8 F M 7 8 SC H E R T Z , T X 7 8 1 5 4 a W R AW R D e s i g n s , L L C P. O . B o x 1 7 4 6 Al e d o , T e x a s 7 6 0 0 8 am a n d a @ a w r - d e s i g n s . c o m c. 5 1 2 . 5 1 7 . 5 5 8 9 AWR AWR S T A TE O F T E X A S TC E T H I R C A EPACSDNALDEE GE IS R RT 572 4 A M AN A RIC H D W . A R D SON 11-22-22 L1.02 LANDSCAPE PLAN GENERAL LAWN NOTES 1.CONTRACTOR SHALL COORDINATE OPERATIONS AND AVAILABILITY OF EXISTING TOPSOIL WITH ON-SITE CONSTRUCTION MANAGER 2.LAWN AREAS SHALL BE LEFT 1" BELOW FINAL FINISHED GRADE PRIOR TO TOPSOIL INSTALLATION. 3.CONTRACTOR TO FIND GRADE AREAS TO ACHIEVE FINAL CONTOURS AS SHOWN ON CIVIL DRAWINGS. POSITIVE DRAINAGE SHALL BE PROVIDED AWAY FROM ALL BUILDINGS. ROUNDING AT TOP AND BOTTOM OF SLOPES SHALL BE PROVIDED AND IN OTHER BREAKS IN GRADE. CORRECT AREAS WHERE STANDING WATER MAY OCCUR. 4.ALL LAWN AREAS SHALL BE FINE GRADED, IRRIGATION TRENCHES COMPLETELY SETTLED AND FINISH GRADE APPROVED BY THE OWNER'S CONSTRUCTION MANAGER OR LANDSCAPE ARCHITECT PRIOR TO LAWN INSTALLATION. 5.CONTRACTOR SHALL REMOVE ALL ROCKS 3/4" IN DIAMETER AND LARGER. REMOVE ALL DIRT CLODS, STICKS, CONCRETE SPOILS, TRASH ETC PRIOR TO PLACING TOPSOIL AND GRASS INSTALLATION. 6.CONTRACTOR SHALL MAINTAIN ALL LAWN AREAS UNTIL FINAL ACCEPTANCE. 7.CONTRACTOR SHALL GUARANTEE ESTABLISHMENT OF ACCEPTABLE TURF AREA AND SHALL PROVIDE REPLACEMENT IF NECESSARY. SOLID SOD: 1.SOLID SOD SHALL BE PLACED ALONG ALL IMPERVIOUS EDGES, AT A MINIMUM. THIS SHALL INCLUDE CURBS, WALKS, INLETS, MANHOLES AND PLANTING BED AREAS. SOD SHALL COVER OTHER AREAS COMPLETELY AS INDICATED BY PLAN. 2.SOD SHALL BE STRONGLY ROOTED DROUGHT RESISTANT SOD, NOT LESS THAN 2 YEARS OLD, FREE OF WEEDS AND UNDESIRABLE NATIVE GRASS AND MACHINE CUT TO PAD THICKNESS OF 3/4" (+1/4"), EXCLUDING TOP GROWTH AND THATCH. 3.LAY SOD BY HAND TO COVER INDICATED AREAS COMPLETELY, ENSURING EDGES ARE TOUCHING WITH TIGHTLY FITTING JOINTS, NO OVERLAPS WITH STAGGERED STRIPS TO OFFSET JOINTS. 4.TOP DRESS JOINTS IN SOD BY HAND WITH TOPSOIL TO FILL VOIDS IF NECESSARY 5.SOD SHALL BE ROLLED TO CREATE A SMOOTH EVEN SURFACE. SOD SHOULD BE WATERED THOROUGHLY DURING INSTALLATION PROCESS. 6.SHOULD INSTALLATION OCCUR BETWEEN OCTOBER 1ST AND MARCH 1ST, OVERSEED BERMUDAGRASS SOD WITH WINTER RYEGRASS AT A RATE OF 4 POUNDS PER 1000 S.F. HYDROMULCH: 1.SCARIFY AND LOOSEN ALL AREAS TO BE HYDROMULCHED TO A MINIMUM DEPTH OF 4" PRIOR TO TOPSOIL AND HYDROMULCH INSTALLATION. 2.BERMUDA GRASS SEED SHALL BE EXTRA HULLED, TREATED LAWN TYPE. SEED SHALL BE DELIVERED TO THE SITE IN ITS ORIGINAL UNOPENED CONTAINER AND SHALL MEET ALL STATE/LOCAL LAW REQUIREMENTS. 3.FIBER SHALL BE 100% WOOD CELLULOSE FIVER, DELIVERED TO THE SITE IN ITS ORIGINAL UNOPENED CONTAINER AS MANUFACTURED BY "CONWEB' OR EQUAL. 4.FIBER TACK SHALL BE DELIVERED TO THE SITE IN ITS UNOPENED CONTAINER AND SHALL BE 'TERRO-TACK ONE', AS MANUFACTURED BY GROWERS, INC OR APPROVED EQUAL. 5.HYDROMULCH WITH BERMUDA GRASS SEET AT A RATE OF 2 POUNDS PER 1000 S.F. 6.USE A BATTER BOARD AGAINST ALL BED AREAS TO PREVENT OVER SPRAY. 7.IF INADEQUATE MOISTURE IS PRESENT IN SOIL, APPLY WATER AS NECESSARY FOR OPTIMUM MOISTURE FOR SEED APPLICATION. 8.IF INSTALLATION OCCURS BETWEEN SEPTEMBER 1ST AND MAY 1ST, ALL HYDORMULCH AREAS SHALL BE OVER-SEEDED WITH WINTER RYE GRASS AT A RATE OF FOUR POUNDS PER ONE THOUSAND SQUARE FEET. CONTRACTOR SHALL BE REQUIRED TO RE-HYDROMULCH WITH BERMUDA GRASS THE FOLLOWING GROWING SEASON AS PART OF THIS CONTRACT. 9.AFTER APPLICATION, NO EQUIPMENT SHALL OPERATE OVER APPLIED AREAS. WATER SEEDED AREAS IMMEDIATELY AFTER INSTALLATION TO SATURATION. 10.ALL LAWN AREAS TO BE HYDROMULCHED SHALL ACHIEVE 100% COVERAGE PRIOR TO FINAL ACCEPTANCE. LANDSCAPE NOTES 1.CONTRACTOR TO VERIFY AND LOCATE ALL PROPOSED AND EXISTING ELEMENTS. NOTIFY LANDSCAPE ARCHITECT OR DESIGNATED REPRESENTATIVE FOR ANY LAYOUT DISCREPANCIES OR ANY CONDITION THAT WOULD PROHIBIT THE INSTALLATION AS SHOWN. SURVEY DATA OF EXISTING CONDITIONS WAS SUPPLIED BY OTHERS 2.CONTRACTOR SHALL CALL 811 TO VERIFY AND LOCATE ANY AND ALL UTILITIES ON SITE PRIOR TO COMMENCING WORK. LANDSCAPE ARCHITECT SHOULD BE NOTIFIED OF ANY CONFLICTS. CONTRACTOR TO EXERCISE EXTREME CAUTION WHEN WORKING NEAR UNDERGROUND UTILITIES. 3.A MINIMUM OF 2% SLOPE SHALL BE PROVIDED AWAY FROM ALL STRUCTURES. 4.CONTRACTOR SHALL FINE GRADE AREAS TO ACHIEVE FINAL CONTOURS AS INDICATED. LEAVE AREAS TO RECEIVE TOPSOIL 3" BELOW FINAL FINISHED GRADE IN PLANTING AREAS AND 1" BELOW FINAL FINISHED GRADE IN LAWN AREAS. 5.LANDSCAPE ISLANDS SHALL BE CROWNED, AND UNIFORM THROUGHOUT THE SITE. 6.PLANTING AREAS AND SOD TO BE SEPARATED BY STEEL EDGING. NO STEEL EDGING SHALL BE INSTALLED ADJACENT TO BUILDINGS, WALKS OR CURBS. EDGING NOT TO BE MORE THAN 1/2" ABOVE FINISHED GRADE. 7.EDGING SHALL BE CUT AT 45 DEGREE ANGLE WHERE IT INTERSECTS WALKS AND/OR CURBS. 8.MULCH SHALL BE INSTALLED AT 1/2" BELOW THE TOPS OF SIDEWALKS AND CURBING. 9.QUANTITIES ON THESE PLANS ARE FOR REFERENCE ONLY. THE SPACING OF PLANTS SHOULD BE AS INDICATED ON PLANS OR OTHERWISE NOTED. ALL TREES AND SHRUBS SHALL BE PLANTED PER DETAILS. 10.CONTAINER GROWN PLANT MATERIAL IS PREFERRED HOWEVER BALL AND BURLAP PLANT MATERIAL CAN BE SUBSTITUTED IF NEED BE AND IS APPROPRIATE TO THE SIZE AND QUALITY INDICATED ON THE PLANT MATERIAL LIST. 11.TREES SHALL BE PLANTED AT A MINIMUM OF 5' FROM ANY UTILITY LINE, SIDEWALK OR CURB. TREES SHALL ALSO BE 10' CLEAR FROM FIRE HYDRANTS. 12.4" OF SHREDDED HARDWOOD MULCH (2" SETTLED THICKNESS) SHALL BE PLACED OVER WEED BARRIER FABRIC. MULCH SHALL BE SHREDDED HARDWOOD MULCH OR APPROVED EQUAL, PINE STRAW MULCH IS PROHIBITED. 13.WEED BARRIER FABRIC SHALL BE USED IN PLANT BEDS AND AROUND ALL TREES AND SHALL BE MIRAFI 1405 WEED BARRIER OR APPROVED EQUAL. 14.CONTRACTOR TO PROVIDE UNIT PRICING OF LANDSCAPE MATERIALS AND BE RESPONSIBLE FOR OBTAINING ALL LANDSCAPE AND IRRIGATION PERMITS. IRRIGATION: 1.ALL REQUIRED LANDSCAPE AREAS SHALL HAVE AN AUTOMATIC IRRIGATION SYSTEM WITH A FREEZE/RAIN SENSOR. SYSTEM SHALL ALSO HAVE AN ET WEATHER BASED CONTROLLER AND BE DESIGNED AND INSTALLED BY A LICENSED IRRIGATOR. MAINTENANCE REQUIREMENTS: 1.VEGETATION SHOULD BE INSPECTED REGULARLY TO ENSURE THAT PLANT MATERIAL IS ESTABLISHING PROPERLY AND REMAINS IN A HEALTHY GROWING CONDITION APPROPRIATE FOR THE SEASON. IF DAMAGED OR REMOVED, PLANTS MUST BE REPLACED BY A SIMILAR VARIETY AND SIZE. 2.MOWING, TRIMMING, EDGING AND SUPERVISION OF WATER APPLICATIONS SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR UNTIL THE OWNER OR OWNER'S REPRESENTATIVE ACCEPTS AND ASSUMES REGULAR MAINTENANCE. 3.ALL LANDSCAPE AREAS SHOULD BE CLEANED AND KEPT FREE OF TRASH, DEBRIS, WEEDS AND OTHER MATERIAL. MISCELLANEOUS MATERIALS: 1.STEEL EDGING SHALL BE 3/16" X 4 X 16' DARK GREEN DURAEDGE STEEL LANDSCAPE EDGING UNLESS NOTED OTHERWISE ON PLANS/DETAILS. PRUNING AND TRIMMING NOTES 1.CONTRACTOR SHALL PRUNE ALL EXISTING TREES ON-SITE USING STANDARD GUIDELINES IN THE INDUSTRY. 2.ALL TREES SHALL BE TRIMMED SO THAT NATURAL SHAPES OF THE PLANTS ARE RETAINED. 3.DO NOT 'TOP' OR 'HEAD' TREES. 4.IF BALLING OR SHEARING OF TREES HAS OCCURRED IN THE PAST, DISCONTINUE THIS PRACTICE AND ALLOW PLANTS TO GROW INTO NATURAL SHAPE. 5.REMOVE SUCKERS, DEAD, DYING, DISEASED, BROKEN AND / OR WEAK BRANCHES FROM ALL TREES ALONG THE MAIN TRUNK STRUCTURE AND WITHIN THE BRANCHING AREA. 6.CONTRACTOR SHALL PRUNE EXISTING DECIDUOUS HARDWOOD BY REMOVING LOWER LIMBS TO RAISE THE CANOPY. THE BOTTOM OF THE CANOPY SHALL BE RAISED TO 12'-0" ABOVE GRADE FOR DECIDUOUS HARDWOOD TREES, WHEN POSSIBLE. THE INTEGRITY OF THE CANOPY AND STRUCTURE OF THE TREE SHALL BE MAINTAINED. DO NOT CUT OR PRUNE CENTRAL LEADERS. 7.CONTRACTOR SHALL THIN THE CANOPY BY ONE-FOURTH. PRUNE TREE TO EVENLY SPACE BRANCHES WITHIN THE CANOPY WHENEVER POSSIBLE. REMOVE THOSE LIMBS THAT CROSS OTHERS, DOUBLE LEADERS AND THOSE THAT EXCESSIVELY EXTEND BEYOND THE NATURAL CROWN OF THE TREE. 8.CONTRACTOR SHALL PROVIDE DEEP ROOT FEEDING AND INVIGORATION OF EXISTING TREES. THIS SHALL BE ORGANIC BASED NUTRIENTS BASED FOR ROOT GROWTH AND LEAF GROWTH STIMULATION. 9.CONTRACTOR SHALL BE REQUIRED TO CHIP ALL REMOVED BRANCHES, LEAFS, ETC. 23 ' - 0 " T.P LVL.+28'-0" T.P LVL.+23'-0" T.P - FFE LEVEL +34'-3" T.O ROOF - FFE LEVEL +17'-10" FIRST FFE LEVEL ±0'-0" 10 ' - 0 " 1' - 0 " 2' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 3' - 1 " 8" 6" 1' - 0 " 1' - 0 " 1' - 8 " 8" 28 ' - 0 " 1' - 8 " 25 ' - 4 " 8" 1' - 8 " 21 ' - 4 " 4'-0"4'-0"17'-0"4'-0"4'-0"17'-0"4'-0"4'-0"17'-0" 28 ' - 0 " 25 ' - 4 " 2' - 4 " 2' - 8 " 2'-6"3'-0"3'-0"28'-6"2'-0"2'-0"41'-0"3'-0"4'-0"3'-0"3'-6"3'-6" +25'-4" 2' - 8 " 4" 20 ' - 8 " 1' - 8 " 3' - 0 " 7' - 0 " 1' - 0 " 2' - 2 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 3' BUMP OUT 1' BUMP OUT 1' BUMP OUT 3' BUMP OUT 1' BUMP OUT RTU-1 RTU-3 T.P - FFE LEVEL +34'-3" T.O ROOF - FFE LEVEL +17'-10" FIRST FFE LEVEL ±0'-0" T.P LVL.+21'-0" 3' - 1 " 4' - 2 " 6' - 0 " 13'-5" 2'-0" 9'-5" 2'-0" 8'-9"8"8" 11'-0"11'-0"13'-6"7'-0"2'-0"6" 4' - 8 " 4" 13 ' - 0 " 4" 2' - 8 " +23'-0" 23 ' - 0 " 29'-0" 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 2' BUMP OUT2' BUMP OUT 2' BUMP OUT 3' - 1 " 4' - 2 " 27 ' - 0 " 13'-5" 2'-0" 9'-5" 2'-0" 8'-9" 8"8" 11'-0"29'-0"11'-0"13'-6"7'-0"2'-0" T.P LVL.+21'-0" +23'-0" 23 ' - 0 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 21 ' - 0 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 6' - 1 0 " 1' - 8 " 23 ' - 0 " 5' BUMP OUT 5' BUMP OUT5' BUMP OUT 21 ' - 0 " T.P LVL.+21'-0" T.P LVL.+28'-0" T.P LVL.+23'-0" T.P - FFE LEVEL +34'-3" T.O ROOF - FFE LEVEL +16'-6" FIRST FFE LEVEL ±0'-0" 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 21 ' - 0 " 7'-0"18'-6"7'-0"21'-6"15'-0"30'-0"15'-0"21'-6"7'-0"28'-6"7'-0" 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 21 ' - 0 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 21 ' - 0 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 21 ' - 0 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 21 ' - 0 " 2' - 8 " 4" 10 ' - 2 " 1' - 4 " 4' - 1 0 " 1' - 8 " 2' BUMP OUT2' BUMP OUT6" BUMP OUT6" BUMP OUT 6" BUMP OUT 6" BUMP OUT COLOR EXTERIOR MATERIAL FINISH SCHEDULE MATERIAL DESCRIPTION NITTERHOUSE MASONRY PRODUCTS Stretcher Unit (A-53) 5-5/8" x 7 -5/8" x 15-5/8" POLISHED CONCRETE MASONRY UNITS PREMIER GLAZED THIN BRICK ACME BRICK (MORAINE) Modular size (2 1/4” x 7 5/8” x 5/8”) PREMIER GLAZED THIN BRICK ACME BRICK (PANAMA CITY GLOSSY) Modular size (2 1/4” x 7 5/8” x 5/8”) PREMIER GLAZED THIN BRICK ACME BRICK (CONTINETAL) Modular size (2 1/4” x 7 5/8” x 5/8”) SOLDIER COURSE THIN BRICK ACME BRICK (PANAMA CITY GLOSSY) Modular size (2 1/4” x 7 5/8” x 5/8”) 3/4" STUCCO BAND PAINTED FINISH 3/4" STUCCO BAND PAINTED FINISH SHERWIN- WILLIAMS (SW 6371) VANILLIN SHERWIN- WILLIAMS (SW 6255) MORNING FOG STAND SEEM LIGHT GRAY METAL ROOFING METAL SUPPLIER MATERIAL TAKE-OFF CMU BLOCK THIN BRICK OTHERS GLAZING TOTAL ELEVATION-1 ELEVATION- 2 & 4 TOTAL MASONRY EXCLUDING DOORS / WINDOWS ELEVATION-3 TOTAL MASONRY EXCLUDING DOORS / WINDOWS 4550 SF1068 SF1459 SF 74 SF1949 SF 1249 SF0 SF307 SF 92 SF850 SF 3622 SF63 SF594 SF 287 SF2678 SF ISSUE FOR: DATE:02/03/2022 PR O P O S E D B U R G E R K I N G , C - S T O R E & G A S S T A T I O N LO C A T E D A T 10 0 8 F M 7 8 , S C H E R T Z , T X 7 8 1 5 4 PERMITS SET PROJECT NUMBER :22-000 SCALE : DRAWN BY : SHEET TITLE : DRAWING NUMBER: SEAL : CONSTRUCTION SET BID ONLY FOR INTER REVIEW ONLY MAKMO DESIGN - DESIGN WITH A DIFFERENT APPROACH REVISIIONS: NO.DATE DESCRIPTION CHECKED BY: A.B A.B MA K M O D E S I G N 86 Z E N I T H L A N E , S U G A R L A N D , T X 7 7 4 9 8 P H # 8 3 2 - 2 3 1 - 7 0 4 7 T B P E F I R M # 2 1 2 3 6 A-2.0 1/8"=1'-0" ELEVATION 1 & 2 Scale: 1/8"=1'0" ELEVATION -1 Scale: 1/8"=1'0" ELEVATION -2 Scale: 1/8"=1'0" ELEVATION -4 Scale: 1/8"=1'0" ELEVATION -3 8" 19 ' - 1 0 " 8" 51 ' - 0 " 8"15'-8"8"6'-0"8" 23'-8" 10 ' - 0 " 19 ' - 1 0 " 6" 1'-4"1'-4"12'-0"1'-4"7'-8" 4" 15 ' - 0 " 13 ' - 7 " T.P LVL.+15'-0"T.O ROOF - FFE LEVEL +13'-7" FIRST FFE LEVEL ±0'-0" 20'-6" 1' - 5 " 10'-0"20'-6" T.P LVL.+17'-0" CAR WASH 15 ' - 0 " 14 ' - 0 " T.P LVL.+15'-0"T.O ROOF - FFE LEVEL +14'-0" FIRST FFE LEVEL ±0'-0" 20'-6" 1' - 0 " 10'-0"20'-6" T.P LVL.+17'-0" 15 ' - 0 " 14 ' - 0 " T.P LVL.+17'-0" T.O ROOF - FFE LEVEL +14'-0" FIRST FFE LEVEL ±0'-0" 1'-4"12'-0"7'-8" 1' - 0 " 10 ' - 0 " 10 ' - 0 " 1'-4"1'-4" 15 ' - 0 " 14 ' - 0 " T.P LVL.+17'-0" T.O ROOF - FFE LEVEL +14'-0" FIRST FFE LEVEL ±0'-0" 7'-8" 1' - 0 " 10 ' - 0 " 12'-0"1'-4" CAR WASH 1'-4"1'-4" ISSUE FOR: DATE:02/03/2022 PR O P O S E D B U R G E R K I N G , C - S T O R E & G A S S T A T I O N LO C A T E D A T 10 0 8 F M 7 8 , S C H E R T Z , T X 7 8 1 5 4 PERMITS SET PROJECT NUMBER :22-000 SCALE : DRAWN BY : SHEET TITLE : DRAWING NUMBER: SEAL : CONSTRUCTION SET BID ONLY FOR INTER REVIEW ONLY MAKMO DESIGN - DESIGN WITH A DIFFERENT APPROACH REVISIIONS: NO.DATE DESCRIPTION CHECKED BY: A.B A.B MA K M O D E S I G N 86 Z E N I T H L A N E , S U G A R L A N D , T X 7 7 4 9 8 P H # 8 3 2 - 2 3 1 - 7 0 4 7 T B P E F I R M # 2 1 2 3 6 A-1.1 N.T.S=1'-0" CAR WASH FLOOR PLAN & ELEVATION Scale: 3/16"=1'-0" CAR WASH FLOOR PLAN Scale: 1/8"=1'0" ELEVATION -2 Scale: 1/8"=1'0" ELEVATION -4 Scale: 1/8"=1'0" ELEVATION -3 Scale: 1/8"=1'0" ELEVATION -1 ORDINANCE NO: 23-S-16 Specific Use Permit to allow for a convenience store with gas pumps for 5.5 acres (1008 and 1020 FM 78) EMILY DELGADO | PLANNING MANAGER SUBJECT PROPERTY July 7, 2023: 13 Public Hearing Mailers sent August 9, 2023: public hearing notice published in San Antonio Express As of August 23, 2023 staff has received the following responses: 3 - In Favor 2 - Opposed (from same property owner) 1 - Neutral •Subject Property zoned General Business (GB) •Adjacent Properties also zoned GB •Applicant is requesting a Specific Use Permit (SUP) to allow a convenience store with gas pumps on the approximately 5.5 acre property. Proposed SUP •Per the submitted Letter of Intent, if the SUP is approved the development would consist of: •A 6,500 square foot convenience store with gas pumps •A 2,500 square foot Burger King fast food restaurant with drive -thru •A 2,040 square foot restaurant with drive - thru •An automated car wash Proposed SUP •The Comprehensive Land Use Plan identifies the property as Commercial Campus and Parks, Open Space. •Commercial Campus: lower intensity commercial and office uses such as research, flex -office, and supporting uses, light industrial and assembly uses. •Parks, Open Space: open space and for sensitive areas such as floodplain areas •The proposed business would take advantage of the FM 78 frontage as it is a transportation -oriented business and is dependent on the traffic generated on roadways such as FM 78 as a principal arterial. Additionally, the proposed convenience store with gas pumps and food establishments is consistent with other businesses on FM 78. Staff Analysis •The subject property had previously had a convenience store with gas pumps and a car wash that had been abandoned. •From aerial imagery it appears the site was used as a convenience store since at least 1995. •In fall of 2022, the structures were demolished with the ultimate goal being to obtain a Specific Use Permit in order to construct a new convenience store with gas pumps in addition to two food establishments within the building. Staff Analysis •If the Specific Use Permit is approved, the applicant will go through the site plan process in conformance with Unified Development Code (UDC) Article 9, Section 21.9.12 and will have to meet all City of Schertz UDC requirements as listed in Article 9. •At the time of the site plan, a Traffic Impact Analysis Study will be reviewed by both the City of Schertz Engineering Department and TxDoT as this property is located on FM 78. •In addition, the proposed parking areas will have to meet all current regulations within UDC Article 10 including the required parking ratios and dimensions. •Additionally, the site will be required to comply with all landscaping, screening and buffering requirements as identified in the UDC. Staff Analysis P&Z Recommendation The Planning & Zoning Commission conducted a public hearing on July 26, 2023 and offered a recommendation of approval with modifications to the proposed conceptual plan by a 7 -0 vote. The modifications requested by the Planning and Zoning Commission include relocating the dumpster to be farther away from the residential property and ensuring the eight - foot tall masonry wall and twenty foot wide landscape buffer are completed adjacent to the residential property, 1028 FM 78. These modifications have been reflected on the updated conceptual plan provided by the applicant. City Council Action The City Council conducted a public hearing on September 5, 2023 and voted to approved the proposed Specific Use Permit by a 7 -0 vote. No changes or modifications have been made to the proposed Specific Use Permit or Conceptual Plan from the September 5 th City Council meeting. Staff Recommendation Due to the limited adverse impact on adjacent development and the compatibility between the proposed land use and the Comprehensive Land Use Plan, along with the land previously being used for a convenience store with gas pumps, Staff recommends approval of the Specific Use Permit to allow a convenience store with gas pumps at the subject property conditioned upon the following: 1. A building permit is approved within two (2) years of the adoption of the SUP Ordinance in accordance with Unified Development Code Article 5, Section 21.5.11.F Expiration of Specific Use Permit. COMMENTS & QUESTIONS Agenda No. 4.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:Facility & Fleet Subject: Resolution 23-R-95 - Authorizing expenditures of up to $220,000 with Silsbee Ford, $127,000 with Caldwell Country Ford/Chevrolet, $166,000 with Southwest Ambulance Sales, $270,000 with Frazer, $168,000 with Closner, and $265,000 with Doggett Freightliner for the purchase of various vehicles/equipment as part of the 2023-2024 Vehicle/Equipment Replacement/Acquisition program. (B. James/D. Hardin-Trussel/C. Hernandez) BACKGROUND Within each fiscal budget year, the Fleet Department requests to purchase vehicles/equipment to add to or replace aging vehicles to maintain a good working fleet of City owned vehicles/equipment for the 2023-2024 budget year and in accordance with the Vehicle Replacement Plan previously approved by Council.  Attached are a list of the vehicles to be purchased, the price and from which vendor.  The following vehicles/equipment will be purchased from various vendors via group purchasing cooperatives and/or sole source vendors. Each group purchasing cooperative contract was competitively bid by the awarding entity. In addition to that level of competition, City staff also obtained multiple contract quotes to ensure the overall best value for the City was obtained. GOAL To authorize the City Manager to execute the purchase orders for the purchase of the vehicles listed in the Vehicle/Equipment replacement program. COMMUNITY BENEFIT Having a current and operational Fleet will provide all departments with the necessary vehicles and equipment to perform their assigned duties within the City of Schertz and reduce the maintenance cost of an aging fleet.   SUMMARY OF RECOMMENDED ACTION Approval of this resolution will allow the purchase of the vehicles/equipment listed in the vehicle replacement program.  FISCAL IMPACT The purchase of the vehicles and equipment will be funded through the city’s general fund and emergency services funds. The fiscal impact of this project will be approximately $1,216,000.00 from various budgets.  Funds were approved in the FY 2023-2024 budget for these purchases.  RECOMMENDATION Staff recommends approval of Resolution No. 23-R-95. Attachments Res 23 R 95  Price List  RESOLUTION NO. 23-R-95 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING EXPENDITURES OF UP TO $220,000 WITH SILSBEE FORD, $127,000 WITH CALDWELL COUNTRY FORD/CHEVROLET, $166,000 WITH SOUTHWEST AMBULANCE SALES, $270,000 WITH FRAZER, $168,000 WITH CLOSNER, AND $265,000 WITH DOGGETT FREIGHTLINER FOR THE PURCHASE OF VARIOUS VEHICLES/EQUIPMENT AS PART OF THE 2023-2024 VEHICLE/EQUIPMENT REPLACEMENT/ACQUISITION PROGRAM AND OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, the Schertz Fleet Department has a need to purchase multiple vehicles, equipment as part of the Vehicle/Equipment Replacement/Acquisition Program; and WHEREAS, the Schertz Fleet Department has done due diligence in researching what vehicle best fits the needs of the departments, to obtain the best pricing/availability, and to provide the best quality of vehicles/equipment; and WHEREAS, the City of Schertz has chosen various Group Purchasing Cooperative Vendors, for the purchase the vehicles; and WHEREAS, purchases under the cooperative programs meet the requirements under Subchapter C, Chapter 791.025 of the Texas Government Code, which states that a local government that purchases goods and services under this section satisfies the requirement of the local government to seek competitive bids for the purchase of the goods and services; and WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the City Manager to issue Purchase Orders to the awarded vendors. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes expenditures of up to: $220,000 with Silsbee Ford, $127,000 with Caldwell Country Ford/Chevrolet, $166,000 with Southwest Ambulance Sales, $270,000 with Frazer, $168,000 with Closner, and $265,000 with Doggett Freightliner Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this day of , 2023. CITY OF SCHERTZ, TEXAS Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary EXHIBIT A 23-R-95 Silsbee Ford Price Department Co-op Ford F350 Crew Cab White w/upfit $61,000.00 Drainage D12 Tips USA Ford F250 Crew Cab White w/upfit $54,000.00 Fire 202 Tips USA Ford F350 Crew Cab White w/upfit $66,000.00 Water U1116 Tips USA Ford F150 Crew Cab White $39,000.00 Water U0815 Tips USA Totals $220,000.00 Caldwell Country Ford/Chevrolet Price Department Co-op Chevrolet 3500 Crew Cab White w/upfit $64,000.00 Parks PK0815 BuyBoard Chevrolet 3500 Crew Cab White Goosneck $63,000.00 Parks PK1502 Buyboard Totals $127,000.00 Doggett Freightliner Price Department Co-op PB Loader BC-4 Asphalt Patcher $265,000.00 Streets EBR Tips Total $265,000.00 Southwest Ambulance Sales Price Department Co-op 2024 Horton Remount E450 $166,000.00 EMS 277 Remount HGAC Total $166,000.00 Frazer Price Department Co-op EMS Ambulance F450 Gas $270,000.00 EMS HGAC Total $270,000.00 Closner Price Department Co-op Mauldin Track Paver $168,000.00 Streets EBR Buyboard Total $168,000.00 Totals $1,216,000.00 Contingency 10% Total Expenditures w/Contingency $1,337,600.00 Agenda No. 5.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:Fire Department Subject:Resolution 23-R-97- Approving a contract for Architectural and Engineering Services for Fire Station 4. (S.Williams/G.Rodgers) BACKGROUND The City of Schertz solicited Requests for Qualifications (RFQ) for professional architectural/engineering services related to the design and construction of Fire Station #4. The RFQ received 15 responses from various firms. Through the evaluation process, a committee was selected consisting of several members of various city departments, and one outside member with expertise in this field. The evaluations of the submissions included interviews and reference checks with other agencies that had utilized the firm in the past. Of the 15 submissions, 2 were selected as finalists. The department’s building committee arranged to visit several fire departments around the state to look at the final products produced by the firms, as well as gain first-hand insight into the experiences of those agencies. Ultimately, Eikon was selected as the sole finalist for the services on Fire Station 4.  GOAL After extensive analysis of the responses, the city staff determined that EIKON Consulting, LLC is well qualified to provide the required services COMMUNITY BENEFIT The firm is reputable and has provided Architectural and Engineering services to several other fire departments throughout the region. With their experience in the public sector, the city staff feel that Eikon will be able to provide a product that is able to last for several decades to come.  SUMMARY OF RECOMMENDED ACTION The city staff have determined that it is in the best interest of the City to enter into an agreement with EIKON Consulting, LLC. FISCAL IMPACT The amount payable under the Agreement shall be 9.25% of construction costs, estimated at $10,000,000. Compensation for Supplemental and Additional Services of the Architect’s consultants when not included in the base services shall be the amount invoiced to the Architect plus 9.25%. There is $12,000,000 available for this project from the 2022 GO Bond issuance which will cover the current estimate for the design and construction of the station. RECOMMENDATION Approval of Resolution 23-R-97.   Attachments Resolution 23-R-97  Draft Contract  RESOLUTION NO. 23-R-97 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR SERVICES RELATED TO THE DESIGN AND CONSTRUCTION FIRE STATION NUMBER 4 AND ASSOCIATED SUPPORT SYSTEMS AND OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the City of Schertz (the “City”) solicited Requests for Qualifications (RFQ) for professional architectural/engineering services related to the design and construction of Fire Station #4, and WHEREAS, after extensive analysis of the responses, City staff determined that EIKON Consulting, LLC is well qualified to provide the required services, and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into an agreement with EIKON Consulting, LLC. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby approves resolution 23-R-97 authorizing the City Manager to execute an agreement with EIKON Consulting, LLC for professional architectural/engineering services related to the design and construction of Fire Station #4. The amount payable under this Agreement shall be 9.25% of construction costs, estimated at $10,000,000. Compensation for Supplemental and Additional Services of the Architect’s consultants when not included in the base services shall be the amount invoiced to the Architect plus 9.25%. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. - 2 - Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this _________ day of ______________, 2023. CITY OF SCHERTZ, TEXAS Mayor, Ralph Gutierrez ATTEST: City Secretary, Sheila Edmondson (CITY SEAL) AIA® Document B101® – 2017 Standard Form of Agreement Between Owner and Architect AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 1 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. AGREEMENT made as of the « » day of « September » in the year « 2023 » (In words, indicate day, month and year.) BETWEEN the Architect’s client identified as the Owner: (Name, legal status, address and other information) «City of Schertz »«Purchasing Department » «Jessica Kurz, Director of HR and Purchasing » «1400 Schertz Parkway » «Schertz, Texas 78154 » and the Architect: (Name, legal status, address and other information) «EIKON Consulting Group, LLC »« » «1405 W. Chapman Dr. » «Sanger, Texas 76266 » «940-458-7503 » for the following Project: (Name, location and detailed description) « Schertz Fire Station No.4 » «Wiederstein Rd. » « The scope of this project is to develop construction documents for a new Fire Station No.4 to be located on approximately 10 acres located on Wiederstein Road near the intersection of Schertz Parkway in Schertz, Texas. The intent of the programming process is to develop viable and flexible concepts that meet all of the current and projected needs of the fire station which will be determined through the programming phase. The total acreage necessary for the fire station will be determined through this process as well due to the fact the City owns a total of approximately 30 acres in which the remaining acreage may be utilized by the City for other purposes. The fire station will be designed with a landscaped buffer between the rest of the property. The square footage of the facility is not identified specifically and will be also determined during the programing and schematic design phases. Initial estimated size of the building with the project understanding at this point is approximately 15,000 square feet and one story. It is desired to have an auxiliary storage building (PEMB) on the site with a fire hydrant and large paved area if the project budget allows. It is EIKON’s understanding that the building program includes a new fire station to accommodate eight vehicle drive-thru bays which may be accomplished by double stacking four (4) 100’ deep apparatus bay spaces. The apparatus bays will include heaters (radiant or unit), trench drains, planned training prop areas (utilizing mezzanine spaces etc.) and HVLS fans. Support spaces such as Decontamination area, SCBA, bunker gear room, extractor and tool/work room etc. will be determined in the programming phase. The station will include a full kitchen with individual pantries for the shifts, dining room, sleeping quarters, officer’s quarters, day room, laundry facilities, locker rooms and showers. There will be a public lobby and restroom space, planning and accommodations for an EOC with limited dispatch capabilities, Community/training AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 2 room, two (2) or three (3) offices and a study area, fitness room, outdoor cooking/dining area, mezzanine storage and IT/server room. Other areas may be identified during the programming phase to include items such as electrical rooms, janitorial area and storage spaces. The entire station will be on a generator with a desire to operate and function for a longer period than the code minimum. The appropriate length of time will be determined during the programming phase. The location for the project may require the existing paved road to be improved or widened at the entrance locations to the facility. EIKON will work with the City to determine the exact requirements based on the survey once received and the future plans for the roads with public works and engineering. The facility will be designed to allow as much efficiency of use for the acreage and the concrete drive widening. All utilities are present along Wiederstein Road and adequate for the project needs. Site design for the facility will include the driveways, parking and TDLR required accessibility etc. The project budget is approximately $10,000,000 for construction of the facility. It is our understanding the City of Schertz has engaged a project manager for the project which will coordinate our architecture and engineering services with the City and the Contractor. » The Owner and Architect agree as follows. AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 3 TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT’S RESPONSIBILITIES 3 SCOPE OF ARCHITECT’S BASIC SERVICES 4 SUPPLEMENTAL AND ADDITIONAL SERVICES 5 OWNER’S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1. (For each item in this section, insert the information or a statement such as “not applicable” or “unknown at time of execution.”) § 1.1.1 The Owner’s program for the Project: (Insert the Owner’s program, identify documentation that establishes the Owner’s program, or state the manner in which the program will be developed.) « The initial phase of the project will include the following elements, at a minimum: Fire Station of approximately 15,000 to 25,000 square feet including: 8 vehicle, double stack, 100’ deep drive through apparatus bay with vehicle exhaust systems Public lobby and restrooms Fully EOC capable Community/training room MEP Equipment and Generator w/ 750 gallons fuel 2 to 3 offices and a study Storage areas Full-service kitchen with individual pantries and refrigerators Dining room Day room Locker rooms and bathrooms Dorm rooms Officer quarters Laundry room Bunker gear room Exercise room SCBA Air Cascade room Decontamination room AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 4 Tool and equipment storage rooms IT / Data room Mezzanine storage Outdoor cooking area Additional facility for storage and vehicle/equipment maintenance Various planned training props » § 1.1.2 The Project’s physical characteristics: (Identify or describe pertinent information about the Project’s physical characteristics, such as size; location; dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site, etc.) «N/A » § 1.1.3 The Owner’s budget for the Cost of the Work, as defined in Section 6.1: (Provide total and, if known, a line item breakdown.) «$10,000,000 » § 1.1.4 The Owner’s anticipated design and construction milestone dates: .1 Design phase milestone dates, if any: «TBD » .2 Construction commencement date: «TBD » .3 Substantial Completion date or dates: «TBD » .4 Other milestone dates: «TBD » § 1.1.5 The Owner intends the following procurement and delivery method for the Project: (Identify method such as competitive bid or negotiated contract, as well as any requirements for accelerated or fast- track design and construction, multiple bid packages, or phased construction.) « Construction Manager at Risk » § 1.1.6 The Owner’s anticipated Sustainable Objective for the Project: (Identify and describe the Owner’s Sustainable Objective for the Project, if any.) «N/A » § 1.1.6.1 If the Owner identifies a Sustainable Objective, the Owner and Architect shall complete and incorporate AIA Document E204™–2017, Sustainable Projects Exhibit, into this Agreement to define the terms, conditions and services related to the Owner’s Sustainable Objective. If E204–2017 is incorporated into this agreement, the Owner and Architect shall incorporate the completed E204–2017 into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective. § 1.1.7 The Owner identifies the following representative in accordance with Section 5.3: (List name, address, and other contact information.) AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 5 « Derek Bird, AG/CM, dbird@agcm.com, 210-592-3110 » « » « » « » « » « » § 1.1.8 The persons or entities, in addition to the Owner’s representative, who are required to review the Architect’s submittals to the Owner are as follows: (List name, address, and other contact information.) « » § 1.1.9 The Owner shall retain the following consultants and contractors: (List name, legal status, address, and other contact information.) .1 Geotechnical Engineer: « »« » « » « » « » « » .2 Civil Engineer: « EIKON Consulting Group, LLC »« » « 1405 W. Chapman Dr. » « Sanger, Texas 76266 » « » « » .3 Other, if any: (List any other consultants and contractors retained by the Owner.) « Surveyor » § 1.1.10 The Architect identifies the following representative in accordance with Section 2.3: (List name, address, and other contact information.) « Brad Isbell, 1405 W Chapman Dr., Sanger, TX 76266, bisbell@eikoncg.com » « Morgan Schroeder, 1405 W Chapman Dr., Sanger, TX 76266, mschroeder@eikoncg.com » « » « » « » « » § 1.1.11 The Architect shall retain the consultants identified in Sections 1.1.11.1 and 1.1.11.2: (List name, legal status, address, and other contact information.) § 1.1.11.1 Consultants retained under Basic Services: .1 Structural Engineer: « EIKON Consulting Group. LLC »« » « 1405 W. Chapman Dr. » « Sanger, Texas 76266 » « » « » AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 6 .2 Mechanical Engineer: « EIKON Consulting Group. LLC »« » « 1405 W. Chapman Dr. » « Sanger, Texas 76266 » « » « » .3 Electrical Engineer: « EIKON Consulting Group. LLC »« » « 1405 W. Chapman Dr. » « Sanger, Texas 76266 » « » « » § 1.1.11.2 Consultants retained under Supplemental Services: « Registered Accessibility Specialist (RAS), Justin Walton Valley Quest, Andrew Cousins » § 1.1.12 Other Initial Information on which the Agreement is based: « N/A » § 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the Architect’s services, schedule for the Architect’s services, and the Architect’s compensation. The Owner shall adjust the Owner’s budget for the Cost of the Work and the Owner’s anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information. § 1.3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other information or documentation in digital form. The parties will use AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and exchange of digital data. § 1.3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to protocols governing the use of, and reliance on, the information contained in the model and without having those protocols set forth in AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, and the requisite AIA Document G202™–2013, Project Building Information Modeling Protocol Form, shall be at the using or relying party’s sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributors to, the building information model, and each of their agents and employees. ARTICLE 2 ARCHITECT’S RESPONSIBILITIES § 2.1 The Architect shall provide professional services as set forth in this Agreement. The Architect represents that it is properly licensed in the jurisdiction where the Project is located to provide the services required by this Agreement, or shall cause such services to be performed by appropriately licensed design professionals. § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. § 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 7 § 2.4 Except with the Owner’s knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect’s professional judgment with respect to this Project. § 2.5 The Architect shall maintain the following insurance until termination of this Agreement. If any of the requirements set forth below are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect as set forth in Section 11.9. § 2.5.1 Commercial General Liability with policy limits of not less than « one million » ($ « 1,000,000 » ) for each occurrence and « two million » ($ « 2,000,000 » ) in the aggregate for bodily injury and property damage. § 2.5.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Architect with policy limits of not less than « one million » ($ « 1,000,000 » ) per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. § 2.5.3 The Architect may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 2.5.1 and 2.5.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. § 2.5.4 Workers’ Compensation at statutory limits. § 2.5.5 Employers’ Liability with policy limits not less than « one million » ($ « 1,000,000 » ) each accident, « one million » ($ « 1,000,000 » ) each employee, and « one million » ($ « 1,000,000 » ) policy limit. § 2.5.6 Professional Liability covering negligent acts, errors and omissions in the performance of professional services with policy limits of not less than « two million » ($ « 2,000,000 » ) per claim and « two million » ($ « 2,000,000 » ) in the aggregate. § 2.5.7 Additional Insured Obligations. To the fullest extent permitted by law, the Architect shall cause the primary and excess or umbrella polices for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Architect’s negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner’s insurance policies and shall apply to both ongoing and completed operations. § 2.5.8 The Architect shall provide certificates of insurance to the Owner that evidence compliance with the requirements in this Section 2.5. ARTICLE 3 SCOPE OF ARCHITECT’S BASIC SERVICES § 3.1 The Architect’s Basic Services consist of those described in this Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Supplemental or Additional Services. § 3.1.1 The Architect shall manage the Architect’s services, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner. § 3.1.2 The Architect shall coordinate its services with those services provided by the Owner and the Owner’s consultants. The Architect shall be entitled to rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of, services and information furnished by the Owner and the Owner’s consultants. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission, or inconsistency in such services or information. § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner’s approval a schedule for the performance of the Architect’s services. The schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 8 The schedule shall include allowances for periods of time required for the Owner’s review, for the performance of the Owner’s consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner’s approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. § 3.1.4 The Architect shall not be responsible for an Owner’s directive or substitution, or for the Owner’s acceptance of non-conforming Work, made or given without the Architect’s written approval. § 3.1.5 The Architect shall contact governmental authorities required to approve the Construction Documents and entities providing utility services to the Project. The Architect shall respond to applicable design requirements imposed by those authorities and entities. § 3.1.6 The Architect shall assist the Owner in connection with the Owner’s responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 Schematic Design Phase Services § 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect’s services. § 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner’s program, schedule, budget for the Cost of the Work, Project site, the proposed procurement and delivery method, and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3.2.4 Based on the Project requirements agreed upon with the Owner, the Architect shall prepare and present, for the Owner’s approval, a preliminary design illustrating the scale and relationship of the Project components. § 3.2.5 Based on the Owner’s approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner’s approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.2.5.1 The Architect shall consider sustainable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner’s program, schedule and budget for the Cost of the Work. The Owner may obtain more advanced sustainable design services as a Supplemental Service under Section 4.1.1. § 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner’s program, schedule, and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner’s approval. § 3.3 Design Development Phase Services § 3.3.1 Based on the Owner’s approval of the Schematic Design Documents, and on the Owner’s authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner’s approval. The Design Development Documents shall illustrate and AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 9 describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and other appropriate elements. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish, in general, their quality levels. § 3.3.2 The Architect shall update the estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.3.3 The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner’s approval. § 3.4 Construction Documents Phase Services § 3.4.1 Based on the Owner’s approval of the Design Development Documents, and on the Owner’s authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner’s approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that, in order to perform the Work, the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.4.2 The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. § 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) procurement information that describes the time, place, and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications, and may include bidding requirements and sample forms. § 3.4.4 The Architect shall update the estimate for the Cost of the Work prepared in accordance with Section 6.3. § 3.4.5 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under Section 6.5, and request the Owner’s approval. § 3.5 Procurement Phase Services § 3.5.1 General The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner’s approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. § 3.5.2 Competitive Bidding § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by: .1 facilitating the distribution of Bidding Documents to prospective bidders; .2 organizing and conducting a pre-bid conference for prospective bidders; .3 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to the prospective bidders in the form of addenda; and, .4 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 If the Bidding Documents permit substitutions, upon the Owner’s written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective bidders. AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 10 § 3.5.3 Negotiated Proposals § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by: .1 facilitating the distribution of Proposal Documents for distribution to prospective contractors and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; .3 preparing responses to questions from prospective contractors and providing clarifications and interpretations of the Proposal Documents to the prospective contractors in the form of addenda; and, .4 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3.3 If the Proposal Documents permit substitutions, upon the Owner’s written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.6 Construction Phase Services § 3.6.1 General § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201™–2017, General Conditions of the Contract for Construction. If the Owner and Contractor modify AIA Document A201–2017, those modifications shall not affect the Architect’s services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor’s failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect’s negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.6.1.3 Subject to Section 4.2 and except as provided in Section 3.6.6.5, the Architect’s responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. § 3.6.2 Evaluations of the Work § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.2.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner (1) known deviations from the Contract Documents, (2) known deviations from the most recent construction schedule submitted by the Contractor, and (3) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, suppliers, their agents or employees, or other persons or entities performing portions of the Work. AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 11 § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect’s response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of, and reasonably inferable from, the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect’s decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201–2017, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 Certificates for Payment to Contractor § 3.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect’s certification for payment shall constitute a representation to the Owner, based on the Architect’s evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor’s Application for Payment, that, to the best of the Architect’s knowledge, information and belief, the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the Contractor is entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) correction of minor deviations from the Contract Documents prior to completion, and (4) specific qualifications expressed by the Architect. § 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Contractor’s right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 Submittals § 3.6.4.1 The Architect shall review the Contractor’s submittal schedule and shall not unreasonably delay or withhold approval of the schedule. The Architect’s action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time, in the Architect’s professional judgment, to permit adequate review. § 3.6.4.2 The Architect shall review and approve, or take other appropriate action upon, the Contractor’s submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor’s responsibility. The Architect’s review shall not constitute approval of safety precautions or construction means, methods, techniques, sequences or procedures. The Architect’s approval of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials, or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Contractor’s design professional, provided the submittals bear such professional’s seal and signature when submitted to the Architect. The Architect’s review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect shall be entitled to AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 12 rely upon, and shall not be responsible for, the adequacy and accuracy of the services, certifications, and approvals performed or provided by such design professionals. § 3.6.4.4 Subject to Section 4.2, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth, in the Contract Documents, the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect’s response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. § 3.6.5 Changes in the Work § 3.6.5.1 The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to Section 4.2, the Architect shall prepare Change Orders and Construction Change Directives for the Owner’s approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 Project Completion § 3.6.6.1 The Architect shall: .1 conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; .2 issue Certificates of Substantial Completion; .3 forward to the Owner, for the Owner’s review and records, written warranties and related documents required by the Contract Documents and received from the Contractor; and, .4 issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Architect’s knowledge, information, and belief, the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect’s inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. § 3.6.6.3 When Substantial Completion has been achieved, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens, or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4.1 Supplemental Services § 4.1.1 The services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Supplemental Services only if specifically designated in the table below as the Architect’s responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Architect is designated, the parties agree that the listed Supplemental Service is not being provided for the Project. AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 13 (Designate the Architect’s Supplemental Services and the Owner’s Supplemental Services required for the Project by indicating whether the Architect or Owner shall be responsible for providing the identified Supplemental Service. Insert a description of the Supplemental Services in Section 4.1.2 below or attach the description of services as an exhibit to this Agreement.) Supplemental Services Responsibility (Architect, Owner, or not provided) § 4.1.1.1 Programming Architect § 4.1.1.2 Multiple preliminary designs Architect § 4.1.1.3 Measured drawings Architect § 4.1.1.4 Existing facilities surveys Owner § 4.1.1.5 Site evaluation and planning Architect § 4.1.1.6 Building Information Model management responsibilities N/A § 4.1.1.7 Development of Building Information Models for post construction use N/A § 4.1.1.8 Civil engineering Architect § 4.1.1.9 Landscape design Architect § 4.1.1.10 Architectural interior design Architect § 4.1.1.11 Value analysis Architect § 4.1.1.12 Detailed cost estimating beyond that required in Section 6.3 N/A § 4.1.1.13 On-site project representation Owner § 4.1.1.14 Conformed documents for construction N/A § 4.1.1.15 As-designed record drawings Not Provided § 4.1.1.16 As-constructed record drawings Not Provided § 4.1.1.17 Post-occupancy evaluation N/A § 4.1.1.18 Facility support services N/A § 4.1.1.19 Tenant-related services N/A § 4.1.1.20 Architect’s coordination of the Owner’s consultants N/A § 4.1.1.21 Telecommunications/data design Owner § 4.1.1.22 Security evaluation and planning Owner § 4.1.1.23 Commissioning Architect Specifications § 4.1.1.24 Sustainable Project Services pursuant to Section 4.1.3 N/A § 4.1.1.25 Fast-track design services N/A § 4.1.1.26 Multiple bid packages N/A § 4.1.1.27 Historic preservation N/A § 4.1.1.28 Furniture, furnishings, and equipment design Owner § 4.1.1.29 Other services provided by specialty Consultants Architect § 4.1.1.30 Other Supplemental Services Owner § 4.1.2 Description of Supplemental Services § 4.1.2.1 A description of each Supplemental Service identified in Section 4.1.1 as the Architect’s responsibility is provided below. (Describe in detail the Architect’s Supplemental Services identified in Section 4.1.1 or, if set forth in an exhibit, identify the exhibit. The AIA publishes a number of Standard Form of Architect’s Services documents that can be included as an exhibit to describe the Architect’s Supplemental Services.) AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 14 « EIKON will engage a RAS for the required TDLR review/inspection and a Landscape Architect identified in 1.1.11.2. » § 4.1.2.2 A description of each Supplemental Service identified in Section 4.1.1 as the Owner’s responsibility is provided below. (Describe in detail the Owner’s Supplemental Services identified in Section 4.1.1 or, if set forth in an exhibit, identify the exhibit.) « Owner shall provide EIKON with all pertinent information necessary for the completion of design and construction documents as identified in the table above. » » § 4.1.3 If the Owner identified a Sustainable Objective in Article 1, the Architect shall provide, as a Supplemental Service, the Sustainability Services required in AIA Document E204™–2017, Sustainable Projects Exhibit, attached to this Agreement. The Owner shall compensate the Architect as provided in Section 11.2. § 4.2 Architect’s Additional Services The Architect may provide Additional Services after execution of this Agreement without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.2 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect’s schedule. § 4.2.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not proceed to provide the following Additional Services until the Architect receives the Owner’s written authorization: .1 Services necessitated by a change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including size, quality, complexity, the Owner’s schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the enactment or revision of codes, laws, or regulations, including changing or editing previously prepared Instruments of Service; .3 Changing or editing previously prepared Instruments of Service necessitated by official interpretations of applicable codes, laws or regulations that are either (a) contrary to specific interpretations by the applicable authorities having jurisdiction made prior to the issuance of the building permit, or (b) contrary to requirements of the Instruments of Service when those Instruments of Service were prepared in accordance with the applicable standard of care; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner’s consultants or contractors; .5 Preparing digital models or other design documentation for transmission to the Owner’s consultants and contractors, or to other Owner-authorized recipients; .6 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; .7 Preparation for, and attendance at, a public presentation, meeting or hearing; .8 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; .9 Evaluation of the qualifications of entities providing bids or proposals; .10 Consultation concerning replacement of Work resulting from fire or other cause during construction; or, .11 Assistance to the Initial Decision Maker, if other than the Architect. § 4.2.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If, upon receipt of the Architect’s notice, the Owner determines that all or parts of the services are not required, the Owner shall give prompt written notice to the Architect of the Owner’s determination. The Owner shall compensate the Architect for the services provided prior to the Architect’s receipt of the Owner’s notice. .1 Reviewing a Contractor’s submittal out of sequence from the submittal schedule approved by the Architect; AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 15 .2 Responding to the Contractor’s requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner-provided information, Contractor-prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor’s proposals and supporting data, or the preparation or revision of Instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; or, .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom. § 4.2.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 « two » ( « 2 » ) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Contractor .2 « weekly » ( « » ) visits to the site by the Architect during construction .3 « one » ( « 1 » ) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 « one » ( « 1 » ) inspections for any portion of the Work to determine final completion. § 4.2.4 Except for services required under Section 3.6.6.5 and those services that do not exceed the limits set forth in Section 4.2.3, Construction Phase Services provided more than 60 days after (1) the date of Substantial Completion of the Work or (2) the initial date of Substantial Completion identified in the agreement between the Owner and Contractor, whichever is earlier, shall be compensated as Additional Services to the extent the Architect incurs additional cost in providing those Construction Phase Services. § 4.2.5 If the services covered by this Agreement have not been completed within « thirty » ( « 30 » ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect’s services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER’S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program, which shall set forth the Owner’s objectives; schedule; constraints and criteria, including space requirements and relationships; flexibility; expandability; special equipment; systems; and site requirements. § 5.2 The Owner shall establish the Owner’s budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner’s other costs; and, (3) reasonable contingencies related to all of these costs. The Owner shall update the Owner’s budget for the Project as necessary throughout the duration of the Project until final completion. If the Owner significantly increases or decreases the Owner’s budget for the Cost of the Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the Project’s scope and quality. § 5.3 The Owner shall identify a representative authorized to act on the Owner’s behalf with respect to the Project. The Owner shall render decisions and approve the Architect’s submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect’s services. § 5.4 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions, and other necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 5.5 The Owner shall furnish services of geotechnical engineers, which may include test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 16 ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.6 The Owner shall provide the Supplemental Services designated as the Owner’s responsibility in Section 4.1.1. § 5.7 If the Owner identified a Sustainable Objective in Article 1, the Owner shall fulfill its responsibilities as required in AIA Document E204™–2017, Sustainable Projects Exhibit, attached to this Agreement. § 5.8 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect’s request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner’s consultants. The Owner shall furnish the services of consultants other than those designated as the responsibility of the Architect in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants and contractors maintain insurance, including professional liability insurance, as appropriate to the services or work provided. § 5.9 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.10 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner’s needs and interests. § 5.11 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect’s Instruments of Service. § 5.12 The Owner shall include the Architect in all communications with the Contractor that relate to or affect the Architect’s services or professional responsibilities. The Owner shall promptly notify the Architect of the substance of any direct communications between the Owner and the Contractor otherwise relating to the Project. Communications by and with the Architect’s consultants shall be through the Architect. § 5.13 Before executing the Contract for Construction, the Owner shall coordinate the Architect’s duties and responsibilities set forth in the Contract for Construction with the Architect’s services set forth in this Agreement. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions of the Contract for Construction. § 5.14 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. § 5.15 Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of, or enforce lien rights. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include contractors’ general conditions costs, overhead and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment, donated to, or otherwise furnished by, the Owner. The Cost of the Work does not include the compensation of the Architect; the costs of the land, rights-of-way, financing, or contingencies for changes in the Work; or other costs that are the responsibility of the Owner. § 6.2 The Owner’s budget for the Cost of the Work is provided in Initial Information, and shall be adjusted throughout the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner’s budget for the Cost of the Work, and the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work, prepared by the Architect, represent the Architect’s judgment as a design professional. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials, or equipment; the Contractor’s methods of determining bid prices; or competitive bidding, market, or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner’s budget for the Cost of the Work, or from any estimate of the Cost of the Work, or evaluation, prepared or agreed to by the Architect. AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 17 § 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding, and price escalation; to determine what materials, equipment, component systems, and types of construction are to be included in the Contract Documents; to recommend reasonable adjustments in the program and scope of the Project; and to include design alternates as may be necessary to adjust the estimated Cost of the Work to meet the Owner’s budget. The Architect’s estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. If the Owner requires a detailed estimate of the Cost of the Work, the Architect shall provide such an estimate, if identified as the Architect’s responsibility in Section 4.1.1, as a Supplemental Service. § 6.4 If, through no fault of the Architect, the Procurement Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, the Owner’s budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the applicable construction market. § 6.5 If at any time the Architect’s estimate of the Cost of the Work exceeds the Owner’s budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project’s size, quality, or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner’s budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 9.5; .4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or, .5 implement any other mutually acceptable alternative. § 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect shall modify the Construction Documents as necessary to comply with the Owner’s budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. If the Owner requires the Architect to modify the Construction Documents because the lowest bona fide bid or negotiated proposal exceeds the Owner’s budget for the Cost of the Work due to market conditions the Architect could not reasonably anticipate, the Owner shall compensate the Architect for the modifications as an Additional Service pursuant to Section 11.3; otherwise the Architect’s services for modifying the Construction Documents shall be without additional compensation. In any event, the Architect’s modification of the Construction Documents shall be the limit of the Architect’s responsibility under this Article 6. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. § 7.2 The Architect and the Architect’s consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect’s consultants. § 7.3 The Architect grants to the Owner a nonexclusive license to use the Architect’s Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations under this Agreement, including prompt payment of all sums due pursuant to Article 9 and Article 11. The Architect shall obtain similar nonexclusive licenses from the Architect’s consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Contractor, Subcontractors, Sub-subcontractors, and suppliers, as well as the Owner’s consultants and separate contractors, to reproduce applicable portions of the Instruments of Service, subject to any protocols established pursuant to Section 1.3, solely and exclusively for use in performing services or construction for the Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 18 § 7.3.1 In the event the Owner uses the Instruments of Service without retaining the authors of the Instruments of Service, the Owner releases the Architect and Architect’s consultant(s) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner’s use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service shall be at the Owner’s sole risk and without liability to the Architect and the Architect’s consultants. § 7.5 Except as otherwise stated in Section 7.3, the provisions of this Article 7 shall survive the termination of this Agreement. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 General § 8.1.1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Agreement and within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents, and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201–2017, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents, and employees of any of them, similar waivers in favor of the other parties enumerated herein. § 8.1.3 The Architect and Owner waive consequential damages for claims, disputes, or other matters in question, arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination of this Agreement, except as specifically provided in Section 9.7. § 8.2 Mediation § 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect’s services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement. A request for mediation shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 8.2.3 The parties shall share the mediator’s fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 19 § 8.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Check the appropriate box.) [ « X » ] Arbitration pursuant to Section 8.3 of this Agreement [ « » ] Litigation in a court of competent jurisdiction [ « » ] Other: (Specify) « » If the Owner and Architect do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction. § 8.3 Arbitration § 8.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement, any claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by, mediation shall be subject to arbitration, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of this Agreement. A demand for arbitration shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the arbitration. § 8.3.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation, but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the claim, dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall constitute the institution of legal or equitable proceedings based on the claim, dispute or other matter in question. § 8.3.2 The foregoing agreement to arbitrate, and other agreements to arbitrate with an additional person or entity duly consented to by parties to this Agreement, shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. § 8.3.3 The award rendered by the arbitrator(s) shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. § 8.3.4 Consolidation or Joinder § 8.3.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact; and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). § 8.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 8.3.4.3 The Owner and Architect grant to any person or entity made a party to an arbitration conducted under this Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Architect under this Agreement. § 8.4 The provisions of this Article 8 shall survive the termination of this Agreement. AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 20 ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect’s option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days’ written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect’s services. The Architect’s fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect’s services. The Architect’s fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days’ written notice. § 9.4 Either party may terminate this Agreement upon not less than seven days’ written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days’ written notice to the Architect for the Owner’s convenience and without cause. § 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall compensate the Architect for services performed prior to termination, Reimbursable Expenses incurred, and costs attributable to termination, including the costs attributable to the Architect’s termination of consultant agreements. § 9.7 In addition to any amounts paid under Section 9.6, if the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall pay to the Architect the following fees: (Set forth below the amount of any termination or licensing fee, or the method for determining any termination or licensing fee.) .1 Termination Fee: « N/A » .2 Licensing Fee if the Owner intends to continue using the Architect’s Instruments of Service: « N/A » § 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. § 9.9 The Owner’s rights to use the Architect’s Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 9.7. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, excluding that jurisdiction’s choice of law rules. If the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 8.3. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201–2017, General Conditions of the Contract for Construction. AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 21 § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns, and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner’s rights and obligations under this Agreement, including any payments due to the Architect by the Owner prior to the assignment. § 10.4 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services, or responsibilities beyond the scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect’s promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect’s materials shall not include the Owner’s confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner’s promotional materials for the Project. This Section 10.7 shall survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4. § 10.8 If the Architect or Owner receives information specifically designated as “confidential” or “business proprietary,” the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except as set forth in Section 10.8.1. This Section 10.8 shall survive the termination of this Agreement. § 10.8.1 The receiving party may disclose “confidential” or “business proprietary” information after 7 days’ notice to the other party, when required by law, arbitrator’s order, or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity, or to the extent such information is reasonably necessary for the receiving party to defend itself in any dispute. The receiving party may also disclose such information to its employees, consultants, or contractors in order to perform services or work solely and exclusively for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of such information as set forth in this Section 10.8. § 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the parties’ intentions and purposes in executing the Agreement. ARTICLE 11 COMPENSATION § 11.1 For the Architect’s Basic Services described under Article 3, the Owner shall compensate the Architect as follows: .1 Stipulated Sum (Insert amount) « N/A » .2 Percentage Basis: Architectural, Civil, Landscape Architect, Structural and MEP (Insert percentage value) Formatted: Portuguese (Brazil) Formatted: English (United States) AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 22 « nine and a quarter » (« 9.25 » ) % of the Owner’s budget for the Cost of the Work, as calculated in accordance with Section 11.6. .3 Other (Describe the method of compensation) « N/A » § 11.2 For the Architect’s Supplemental Services designated in Section 4.1.1 and for any Sustainability Services required pursuant to Section 4.1.3, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of compensation apply.) « Included in Basic Services » § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation.) « Additional services and fees to be presented as determined necessary » § 11.4 Compensation for Supplemental and Additional Services of the Architect’s consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus « nine and a quarter » percent ( « 9.25 »%), or as follows: (Insert amount of, or basis for computing, Architect’s consultants’ compensation for Supplemental or Additional Services.) « $925,000 » § 11.5 When compensation for Basic Services is based on a stipulated sum or a percentage basis, the proportion of compensation for each phase of services shall be as follows: Schematic Design Phase « fifteen » percent ( « 15 » %) Design Development Phase « twenty-five » percent ( « 25 » %) Construction Documents Phase « thirty-five » percent ( « 35 » %) Procurement Phase « five » percent ( « 5 » %) Construction Phase « fifteen » percent ( « 15 » %) Total Basic Compensation one hundred percent ( 100 %) § 11.6 When compensation identified in Section 11.1 is on a percentage basis, progress payments for each phase of Basic Services shall be calculated by multiplying the percentages identified in this Article by the Owner’s most recent budget for the Cost of the Work. Compensation paid in previous progress payments shall not be adjusted based on subsequent updates to the Owner’s budget for the Cost of the Work. § 11.6.1 When compensation is on a percentage basis and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. § 11.7 The hourly billing rates for services of the Architect and the Architect’s consultants are set forth below. The rates shall be adjusted in accordance with the Architect’s and Architect’s consultants’ normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below.) « Intern $65.00 Admin I $75.00 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 23 Coordinator/Dept Admin $75.00 Admin II $95.00 Construction Admin I $100.00 Designer/Drafter I $110.00 Scientist I $115.00 Admin III (Sr/Exec) $120.00 Construction Admin II $125.00 Scientist II $130.00 Designer/Drafter II $135.00 Architect I $150.00 Construction Admin III (Sr) $150.00 Scientist III (Sr) $150.00 Designer/Drafter III (Sr) $155.00 Engineer I $160.00 Architect II $175.00 Engineer II $185.00 Architect III (Sr) $200.00 Engineer III (Sr) $200.00 Manager/Lead $225.00 Architectural Designer III (Sr) $245.00 Director/VP/Principal $275.00 CEO/COO/CAO $295.00 Expert Witness $300.00 » Employee or Category Rate ($0.00) N/A § 11.8 Compensation for Reimbursable Expenses § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and include expenses incurred by the Architect and the Architect’s consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets; .3 Permitting and other fees required by authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, and standard form documents; .5 Postage, handling, and delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Renderings, physical models, mock-ups, professional photography, and presentation materials requested by the Owner or required for the Project; .8 If required by the Owner, and with the Owner’s prior written approval, the Architect’s consultants’ expenses of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits in excess of that normally maintained by the Architect’s consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; .11 Registration fees and any other fees charged by the Certifying Authority or by other entities as necessary to achieve the Sustainable Objective; and, .12 Other similar Project-related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect’s consultants plus « ten » percent ( « 10 » %) of the expenses incurred. § 11.9 Architect’s Insurance. If the types and limits of coverage required in Section 2.5 are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect for the additional costs incurred by the Architect for the additional coverages as set forth below: (Insert the additional coverages the Architect is required to obtain in order to satisfy the requirements set forth in Section 2.5, and for which the Owner shall reimburse the Architect.) AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 24 « N/A » § 11.10 Payments to the Architect § 11.10.1 Initial Payments § 11.10.1.1 An initial payment of « N/A » ($ « » ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner’s account in the final invoice. § 11.10.1.2 If a Sustainability Certification is part of the Sustainable Objective, an initial payment to the Architect of « N/A » ($ « » ) shall be made upon execution of this Agreement for registration fees and other fees payable to the Certifying Authority and necessary to achieve the Sustainability Certification. The Architect’s payments to the Certifying Authority shall be credited to the Owner’s account at the time the expense is incurred. § 11.10.2 Progress Payments § 11.10.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect’s invoice. Amounts unpaid « N/A » ( « » ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon.) « N/A » % « » § 11.10.2.2 The Owner shall not withhold amounts from the Architect’s compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work, unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11.10.2.3 Records of Reimbursable Expenses, expenses pertaining to Supplemental and Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: (Include other terms and conditions applicable to this Agreement.) « N/A » ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Architect. § 13.2 This Agreement is comprised of the following documents identified below: .1 AIA Document B101™–2017, Standard Form Agreement Between Owner and Architect .2 AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, dated as indicated below: (Insert the date of the E203-2013 incorporated into this agreement.) « N/A » .3 Exhibits: (Check the appropriate box for any exhibits incorporated into this Agreement.) [ « N/A » ] AIA Document E204™–2017, Sustainable Projects Exhibit, dated as indicated below: (Insert the date of the E204-2017 incorporated into this agreement.) « N/A » [ « N/A » ] Other Exhibits incorporated into this Agreement: AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:20:30 ET on 09/07/2023 under Order No.2114468048 which expires on 09/06/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1095658842) 25 (Clearly identify any other exhibits incorporated into this Agreement, including any exhibits and scopes of services identified as exhibits in Section 4.1.2.) « N/A » .4 Other documents: (List other documents, if any, forming part of the Agreement.) « N/A » This Agreement entered into as of the day and year first written above. OWNER (Signature) ARCHITECT (Signature) « »« » « »« » (Printed name and title) (Printed name, title, and license number, if required) Agenda No. 6.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:Executive Team Subject:Resolution 23-R-99 - Authorizing a Schertz Main Street Local Flavor Economic Development Grant for 508 Main Street. (S. Williams/B. James) BACKGROUND The owner of the property at 508 Main Street, Randolph Field Realty, Inc. is applying for their first Main Street Local Flavor Economic Development Grant for HVAC repair work that is estimated to cost just under $11,000.00, so the grant would be for up to $5,500.00. The applicant reached out as they were going through permitting, and because of the nature of the work (HVAC), the heatwave and meeting schedule, there was a need to not slow down the work to wait for the grant to be approved, but the grant program allows this. GOAL Promote and enhance commercial activity along Main Street to promote the economic, cultural and general welfare of the public. The area around Main Street in Schertz once served as the commercial and social hub of the community. The City seeks to improve the image of the area around Main Street through matching grants that promote local economic development and stimulate business and commercial activities.  COMMUNITY BENEFIT Encourage the attraction of small businesses that will create local charm and help develop a sense of place around Main Street. Promote commercial development. Stabilize and improve property values. Foster civic pride. Strengthen the economy of the City by protecting and enhancing the attractiveness of the Main Street area to residents and visitors, as well as provide support of local businesses.  SUMMARY OF RECOMMENDED ACTION Staff recommends approval of Resolution 23-R-99, approving a Schertz Main Street Local Flavor Economic Development Grant for up to $5,500.00 for 508 Main Street.  FISCAL IMPACT The fiscal impact of this grant is up to $5,500. Presently, $26,719.35 from in grants for 4 other projects have been approved but not paid,  RECOMMENDATION Approval of Resolution 23-R-99.  Attachments Res 23 R 99 w attachments  Agenda No. 7.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:Finance Subject:Resolution 23-R-88 - Authorization of EMS, Utility Billing, Schertz Magazine, and Library debt revenue adjustments. (S.Gonzalez/J.Walters) BACKGROUND In the EMS, Utility Billing, and Magazine functions, services are provided to customers up front and billing is settled later. Since services are provided before receiving payment, inevitably the City has customers that do not pay for the services provided. When this occurs, staff reaches out to the customer to try to collect the outstanding payment including follow-up notices and phone calls to try to reach out to the customer to remind them of the outstanding balance and encourage payment. However, the longer the customer account goes without a payment the less likely that any payment will be received. Once a customer account reaches 180 days without payment, Staff brings those accounts to the City Council to be “written off”. This process is an accounting procedure following the Generally Accepted Accounted Principles (GAAP), which lays the framework of accounting practices in the U.S. This designation means it is unlikely those outstanding balances will ever be collected. This leads to an accounting adjustment on the City’s Financial Statements to accurately show how much is still outstanding and is reasonable to expect collection. If a customer’s account has been written off, this does not erase or forgive that debt. The city can and does collect some portion of the amount owed by those customers. This can be through the debt collection agency used by EMS or if the customer returns to the City and requests new services through the Magazine or Utility Billing. On August 27, 2019, City Council approved the Schertz EMS Charity Care Policy.  Approving the Charity Care Policy benefits our citizens who do not have insurance and do not have the ability to pay for ambulance services.  In the past, these accounts were sent to collections and written off throughout year with little expectation to recover any revenue.     In addition, this period we are bringing forward Library bad debt accounts in the amount of $80,067.91. This amount represents 429 accounts from January 2008 through December 2017. The Library has never requested write-offs prior to this time, but it is time to implement this procedure. When library materials are damaged while in possession of a cardholder, or when cardholders lose or never return library materials, the cost of the item is charged to the cardholders account. In addition, a $5.00 processing fee is charged per item. The processing fee is a recovery fee for such things as barcodes, property stamps, mylar covers, and RFID tags that are added to library property prior to circulation to the public. Library items can be checked out for 3 weeks and subsequently renewed for 2 additional 3-week periods, for a total check-out period of 9 weeks. If items are not returned at that time, they go into an periods, for a total check-out period of 9 weeks. If items are not returned at that time, they go into an overdue notification process. The first notification goes out by email, text or phone at 7 days overdue, followed by additional notifications at 30 days, 45 days, and a final billing notification at 60 days overdue. The resolution authorizes the debt for these areas that is more than 180 days outstanding as of June 1, 2023, to be written off. These write-offs come before council quarterly and last came before council on March 28, 2023. Previous Write off Amount:  March 2020:$616,900.00 June 2020:$552,157.34 September 2020:$605,161.66 December 2020:$467,802.06    With Charity Care   March 2021:$1,330,234.88 June 2021:$904,511.15 September 2021:$750,502.47 December 2021:$587.362.56 March 2022:$675,977.28 June 2022:$564,972.72 September 2022:$842,197.07 December 2022:$660,162.69 March 2023:$709,180.00 June 2023:$629,399.75 September 2023:$1,043,989.48 Charity Care for March 2021 was for an entire year, August 2019 through July 2020. For June 2021, Charity Care was for 5 months, August 2020 through December 2021. Going forward, these adjustments have been done quarterly. GOAL To approve write-offs of bad debt in accordance with the standards laid out by GAAP. COMMUNITY BENEFIT This will show the City's Financial Statements according to national standards and City policy. SUMMARY OF RECOMMENDED ACTION Approve Resolution No. 23-R-88  to write off receivables that are older than 180 days. FISCAL IMPACT This accounting adjustment will not affect the City’s Budget or financial standing. The amount written off is estimated during the budget process and is accounted for in the revenue estimations and the bad debt expense accounts. The action taken tonight will reduce the amount shown as owed to the City by $1,043,989.48 and set it equal to the amount seen as still reasonably collectible. The breakdown is as follows: EMS - $663,018.97 EMS Charity Care - $271,031.96 EMS Charity Care - $271,031.96 Utility Billing - $29,870.64 Library - $80,067.91 Magazine - $0.00 EMS write-offs are higher in September 2023 than in 2022, due to a 9% increase in transports and still anticipates meeting the annual budget amounts. RECOMMENDATION Staff recommends Council approve Resolution No.23-R-88. Attachments Resolution 23-R-88  RESOLUTION NO. 23-R-88 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING DEBT REVENUE ADJUSTMENTS FOR CERTAIN INACTIVE OUTSTANDING RECEIVABLES AND OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, the City staff of the City of Schertz (the “City”) has recommended that the City maintains quarterly debt revenue adjustments for inactive outstanding accounts; and WHEREAS, The Centers for Medicare and Medicaid Services requires a charity care policy to continue participating in the Texas Ambulance Services Supplemental Payment Program (TASSPP); and WHEREAS, the City Council has determined that it is in the best interest of the City that all inactive outstanding accounts after 180 days nonpayment will be sent to City Council for consideration for write offs. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the write off, including Charity Care, in the amount and distribution of accounts below: Function Amount EMS $663,018.97 Charity Care $271,031.96 Utility Billing $29,870.64 Magazine $0.00 Library $80,067.91 Total $1,043,989.48 Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and finding of the City Council. Section 3. All resolutions or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this _____ day of __________, 2023. CITY OF SCHERTZ, TEXAS __________________________________ Ralph Gutierrez, Mayor ATTEST: ___________________________ Sheila Edmondson, City Secretary Agenda No. 8.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:Planning & Community Development Subject: Ordinance 23-S-21 - Conduct a public hearing to consider a request to rezone approximately 4.5 acres of land from General Business District (GB) to General Business-2 District (GB-2), located at the intersection of IH 35 Access Road and Legacy Oaks Parkway, also known as 16746 IH 35 N, Schertz, Guadalupe County, Texas, also known as Guadalupe County Property Identification Number 64672. First Reading (B. James, L. Wood, D. Marquez) BACKGROUND The applicant is proposing to rezone approximately 4.5 acres of land from General Business District (GB) to General Business-2 District (GB-2). Four (4) public hearing notices were mailed to surrounding property owners within two hundred (200) feet of the subject property on August 8, 2023. A public hearing notice was published in the San Antonio Express on August 30, 2023. At the time of this report, staff has received two (2) responses in favor, zero (0) opposed, and zero (0) responses neutral to the proposed request. Additionally, two (2) Public Hearing Notice signs were placed on the property on August 11, 2023. The Planning and Zoning Commission conducted a public hearing on this item at the August 23, 2023 meeting.  GOAL The proposed zoning is for approximately 4.5 acres of land from General Business District (GB) to General Business-2 District (GB-2). Per the letter of intent submitted with the application, the applicant desires to develop the property for automobile sales to include a 32,779 square foot building for Automobile Sales and repairs, a 936 square foot make ready building, and vehicle storage at the rear of the property. COMMUNITY BENEFIT It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. SUMMARY OF RECOMMENDED ACTION The Comprehensive Land Use Plan (CLUP) designates this subject property as Commercial Campus. The Commercial Campus land use designation is intended to encourage the development of lower intensity commercial and office uses as a buffer between IH 35 and adjoining neighborhoods. The proposed zone change to General Business-2 District (GB-2) is not in conformance with the intended transition to adjoining uses. Additionally, Commercial Campus is intended for lower intensity commercial which is more consistent with the existing General Business District (GB).  The subject property is currently zoned General Business District (GB). The intent of the General Business District (GB) is to provide suitable areas for development of non-residential uses which offer retail and service establishments that are oriented toward serving the overall needs of the entire community. The proposed zone change to General Business-2 District (GB-2) would allow for more intense land uses. The intent of the General Business-2 District (GB-2)  is to provide areas of development for non-residential uses and light industrial uses that generate heavier traffic. Light industrial uses at the subject property will pose an adverse impact on surrounding property uses. Specifically, General Business-2 District (GB-2) allows by right an Airport/Helipad, Bottling Works, Cabinet or Upholstery Shop, Office-Warehouse/Distribution Center, Recycling Collection Center, etc. The proposed General Business-2 District (GB-2) is inconsistent with the existing land uses and what is desired along the IH 35 corridor. In February 2009, Ordinance 09-S-06, changed the Unified Development Code (UDC) to require a Specific Use Permit for Automobile Sales in General Business-2 District (GB-2) and permitted by right in Manufacturing District-Light (M-1) and Manufacturing District-Heavy (M-2). City Council has previously indicated that they desire the IH-35 frontage properties to remain light commercial and retail, which is more consistent with the existing General Business District (GB). Within the City of Schertz city limits, along the southern portion of the IH 35 access road, there are no currently zoned General Business-2 District (GB-2) properties and there are no General Business-2 District (GB-2) properties that share a property line with a residential use. The heavier industrial uses in the City of Schertz are located in the northern portion of the IH 35 corridor and are not immediately adjacent to the IH 35 frontage road. Additionally, the proposed General Business-2 District (GB-2) is inconsistent with the surrounding property uses which includes residential, small professional offices, and community services. RECOMMENDATION The Planning and Zoning Commission conducted a public hearing on August 23, 2023 where the Commission made a recommendation of approval which passed by a 5-2 vote with Chairman Outlaw and Commissioner Brown voting nay.  Due to the proposed General Business-2 District (GB-2) posing potential adverse impacts on adjacent land uses, and the existing General Business District (GB) and allowable uses within the General Business District (GB) being more compatible with the Comprehensive land use designation, adjacent land uses, and what is existing in the southern IH 35 corridor, Staff recommends denial of the proposed rezone from General Business District (GB) to General Business-2 District (GB-2) at the subject property.  Attachments Ordinance 23-S-21 with attachments  Aerial Exhibit  Public Hearing Notice Map  Public Hearing Responses  City Council Presentation Slides  ORDINANCE NO. 23-S-21 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING THE OFFICIAL ZONING MAP BY REZONING APPROXIMATELY 4.5 ACRES OF LAND FROM GENERAL BUSINESS DISTRICT (GB) TO GENERAL BUSINESS-2 DISTRICT (GB-2), LOCATED AT THE INTERSECTION OF IH 35 ACCESS ROAD AND LEGACY OAKS PARKWAY, ALSO KNOWN AS 16746 IH 35 N, SCHERTZ, GUADLAUPE COUNTY, TEXAS, ALSO KNOWN AS GUADALUPE COUNTY PROPERTY IDENTIFICATION NUMBER 64672. WHEREAS, an application to rezone approximately 4.5 acres of land from General Business District (GB) to General Business-2 District (GB-2), located at the intersection of IH 35 Access Road, and more specifically described in the Exhibit A and Exhibit B attached herein (herein, the “Property”) has been filed with the City; and WHEREAS, the City’s Unified Development Code Section 21.5.4.D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested zone change (the “Criteria”); and WHEREAS, on August 23, 2023, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to approve; and WHEREAS, on September 19, 2023, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested zoning be approved as provided for herein. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The Property as shown and more particularly described in the attached Exhibit A and Exhibit B, is hereby zoned General Business-2 District (GB-2) Section 2. The Official Zoning Map of the City of Schertz, described and referred to in Article 2 of the Unified Development Code, shall be revised to reflect the above amendment. Section 3. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 4. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 5. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 6. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 7. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 8. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 9. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. PASSED ON FIRST READING, the ________ of ___________2023. PASSED, APPROVED and ADOPTED ON SECOND READING, the _____ of __________, 2023. CITY OF SCHERTZ, TEXAS _____________________________ Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (city seal) Exhibit “A” Property Description- Metes and Bounds 4.495 ACRES S60°2 1 ' 1 9 " W 4 4 4 . 9 6 ' N 3 0 ° 0 0 ' 2 9 " W 5 2 3 . 0 0 ' N59°3 7 ' 0 7 " E 3 1 5 . 9 0 ' R=44.00' Delta=90°01'10" CB=S75°22'18"E CD=62.24' L=69.13' S 3 0 ° 2 3 ' 3 8 " E 2 4 2 . 5 6 ' R=400.00' Delta=37°15'03" CB=S48°59'53"E CD=255.50' L=260.06' LOCATION MAP NOT-TO-SCALE LEGEND: NOTES: RE F E R E N C E : 2 0 0 0 N W L O O P 4 1 0 I S A N A N T O N I O , T X 7 8 2 1 3 I 2 1 0 .3 7 5 .9 0 0 0 TEXAS ENGINEERING FIRM #470 I TEXAS SU RVEYING FIR M #100288 00 P.O.B . CITY OF SCHERTZ SITE Page 1 of 2 METES AND BOUNDS DESCRIPTION FOR ZONING A 4.495 acre, tract of land being all of a called 4.495 acre tract described in deed to TWC Associates Profit Sharing Plan and Trust, recorded in Volume 2436, Pages 382-388, of the Official Public Records of Guadalupe County, Texas out of the Toribio Herrera Survey No. 68, Abstract No. 153, in the City of Schertz, Guadalupe County, Texas. Said 4.495 acre tract being more fully described as follows, with bearings based on the deed recorded in Volume 2436, Pages 362-388 of the Official Public Records of Guadalupe County, Texas: BEGINNING: At a point at the east corner of said 4.495 acre tract, at the northernmost corner of Lot 2, Block 2, Legacy Oaks Apartments recorded in Volume 6, Page 671 of the Map and Plat Records of Guadalupe County, Texas and on the southwest right-of- way line of Legacy Oaks Parkway, a 60-foot public right-of-way; THENCE: S 60°21'19" W, departing the southwest right-of-way line of said Legacy Oaks Parkway, with the southeast line of said 4.495 acre tract and the northwest line of said Lot 2, a distance of 444.96 feet to a point at the south corner of said 4.495 acre tract, at the west corner of said Lot 2 and on the northeast line of a called 11.131 acre tract recorded in Volume 693, Pages 161-163 of the Official Public Records of Guadalupe County, Texas; THENCE: N 30°00'29" W, with the southwest line of said 4.495 acre tract and the northeast line of said 11.131 acre tract, a distance of 523.00 feet to a point at the west corner of said 4.495 acre tract, at the north corner of said 11.131 acre tract and on the southeast right-of-way of Interstate Highway 35. A variable width public right-of-way; THENCE: N 59°37'07" E, with the northwest line of said 4.495 acre tract and the southeast right-of-way line of said Interstate Highway 35, a distance of 315.90 feet to a point at the west return at the south intersection of said Interstate Highway 35 and said Legacy Oaks Parkway; THENCE: Southeasterly, with said return, tangent curve to the right, said curve having a radius of 44.00 feet, a central angle of 90°01'10”, a chord bearing of S 75°22'18" E, and distance of 62.24 feet, for an arc length of 69.13 feet to a point at the east end of said return; THENCE: With the northeast line of said 4.495 acre tract and the southwest right-of-way line of said Legacy Oaks Parkway, the following bearings and distances: S 30°23'38" E, a distance of 242.56 feet to a point; 4.495 Acres Job No.: 13035-01 Page 2 of 2 Southeasterly, Along a non-tangent curve to the left, said curve having a radius of 400.00 feet, a central angle of 37°15'03", a chord bearing of S 48°59'53" E, and distance of 255.50 feet, for an arc length of 260.06 feet to the POINT OF BEGINNING and containing 4.495 acres in the City of Schertz, Guadalupe County, Texas. Said tract being described in conjunction with an exhibit under job number 13035-01 by Pape-Dawson Engineers, Inc. This document was prepared under 22TAC138.95, does not reflect the results of an on the ground survey, and is not to be used to convey or establish interests in real property except those rights and interests implied or established by the creation or reconfiguration of the boundary of the political subdivision for which it was prepared. PREPARED BY: Pape-Dawson Engineers, Inc. DATE: May 19, 2023 JOB NO. 13035-01 DOC. ID. N:\CIVIL\13035-01\Word\13035-01 FN 4.495 ACRES.docx Exhibit “B” Zone Change Exhibit S60°21'19"W 444.96' N3 0 ° 0 0 ' 2 9 " W 5 2 3 . 0 0 ' N59°37'07"E 315.90' R= 4 4 . 0 0 ' De l t a = 9 0 ° 0 1 ' 1 0 " CB = S 7 5 ° 2 2 ' 1 8 " E CD = 6 2 . 2 4 ' L= 6 9 . 1 3 ' S3 0 ° 2 3 ' 3 8 " E 2 4 2 . 5 6 ' R= 4 0 0 . 0 0 ' De l t a = 3 7 ° 1 5 ' 0 3 " CB = S 4 8 ° 5 9 ' 5 3 " E CD = 2 5 5 . 5 0 ' L= 2 6 0 . 0 6 ' -- - 1 O F 1 ZONING EXHIBIT OF 4.495 ACRE TRACT SCHERTZ, TEXAS © © 2000 NW LOOP 410 I SAN ANTONIO, TX 78213 I 210.375.9000 TEXAS ENGINEERING FIRM #470 I TEXAS SURVEYING FIRM #10028800 PR O P O S E D U S E AR E A US E 4. 4 9 5 A C R E S CA R D E A L E R S H I P SI T E D A T A T A B L E AC R E A G E 4. 4 9 5 A C CU R R E N T Z O N I N G GB PR O P O S E D Z O N I N G GB - 2 LE G A L VO L . 2 4 3 6 P G . 0 3 8 8 O . P . R . A 4.495 ACRE, TRACT OF LAND BEING ALL OF A CALLED 4.495 ACRE TRACT DESCRIBED IN DEED TO TWC ASSOCIATES PROFIT SHARING PLAN AND TRUST, RECORDED IN VOLUME 2436, PAGES 382-388, OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS OUT OF THE TORIBIO HERRERA SURVEY NO. 68, ABSTRACT NO. 153, IN THE CITY OF SCHERTZ, GUADALUPE COUNTY, TEXAS. CI T Y O F SC H E R T Z SI T E LO C A T I O N M A P CI T Y O F SE L M A GU A D A L U P E CO U N T Y LE G E N D OF 4 . 4 9 5 A C R E T R A C T DA T E O F P R E P A R A T I O N : J U L Y 2 6 , 2 0 2 3 ZO N I N G E X H I B I T !P !P !P !P!P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P!P !P !P !P !P!P !P !P !P !P !P !P U U U U U U U U U U U U U U U U U U U U U U U U U U U U U 13810M CIRCLEO LTD 186582JOY HILLPROPERTIES LLC 16180JEREMY &EMILY LLC 148236CURTIS CGUNN LTD 186583JOY HILLPROPERTIES LLC 155403SYMINGTON BROTHERSHOLDING LLC 26346IG SELMAOWNER LLC 16184DAPPER INC 144956VERMEER EQUIPMENTOF TEXAS INC 16182DAPPER INC TEXASCORPORATION 64681OAK HILLS CHURCHOF CHRIST INC 64750ACRES, AGUA& AG LTD 134404FROSTNATIONAL BANK 143329BENGALIMONIS 5 LLC 26475HARDEN JAMESC & J M 26479ACRES AGUA& AG LTD 143316HAN D PHO FAMILYLIMITED PARTNERSHIP 159292PINPOINT LEGACY @FOREST RIDGE LLC 159291 FIRE AN D P O L I C E R E T I R E E HEALTH C A R E F U N D SAN AN T O N I O 159290FORTRESS BAYPROPERTIES LLC 64677 JOHN P A U L F A N D L I L L I E M 115849EM LIMITEDPARTNERSHIP 40792SCHERTZ STATEBANK & TRUST 64687 JOHN P A U L F ESTATE O F 64689JOHN PAUL F 128131WUEST REALESTATE L P 137139TWC ASSOCIATES PROFITSHARING PLAN & TRUST 64672TWC ASSOCIATES PROFITSHARING PLAN & TRUST 115850EM LIMITEDPARTNERSHIPGuadalupeCounty S c h e r t z C i t y L i m i t s 8" WL 8" WL 8" WL 8" W L 8 " W L 8" WL 8" WL 8" WL 12" WL 8 " W L 6" W L 6 " W L 8" W L 6" WL 8 " W L 6" WL 4" WL 8"WL 8 " W L 8 " W L 12" WL 8" WL 16" WL 8" WL 4"WL 8" WL 4" WL 4 " W L 4" W L 1" WL 1 " W L 1" W L 1" WL 1 " W L 2" W L 1" WL 8 " W L 2" W L 8" W L 2" WL 4" WL 6"WL 4" WL 4"WL 4 " W L 4" W L 6 "W L 4 " W L 4 " W L 8 " W L 8"WL 4 " W L 4 " W L 4 " W L 4" WL 8" WL 4"WL 4 " W L 4 " W L 4 " W L 1 6 " W L 2" WL 1 6 " W L 12" WL Q U A I L L N IH 35 N I K E L N SCHERTZPKWY CHELSE A C I R A L A M O P K W Y O D E L L L N I H 3 5 N A C C E S S R D J O U R N E Y S W A Y P I N T O L N CHELSEA PLA C E P A W LI N D R IH 35 N R A M P LEGACYOAKS P K W Y 1 2 " U n d e t e r m i n e d 12 " Vi t r i f i e d Cl a y 8" PVC SD R 2 6 1 2 " V i t r i f i e d C l a y 8" Poly V i n y l C h l o r i d e 8" PVC S D R 3 5 8" Poly V i n y l C h l o r i d e 8 " P V C S D R 2 6 8" PVC S D R 3 5 8" PVC S D R 3 5 (250' R O W ) ' F r e e w a y ( I H 3 5 N ) Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community 1 Inch = 150 Feet LEGACY OAKS PKWY4.495 ACRE TRACT(PLZC20230144)0 100 200 300 40050Feet <all other values> Freeway Principal Arterial Planned Principal Arterial Secondary Arterial Planned Secondary Arterial Secondary Rural Arterial Planned Secondary Rural Arterial Residential Collector Planned Residential Collector Commercial Collector B Planned Commercial Collector B Commercial Collector A Planned Commercial Collector A <all other values> Highways Major Roads Minor Roads Other Cities 1" 2" 3" 4" 6" 8" 10" 12" 16" 18" 20" 24" 30" 36" Schertz Gravity Schertz Pressure Neighboring Gravity Private Pressure 200' Buffer Schertz Municipal Boundary County Boundaries U Hydrant !P Manholes4 5504 LEGACYOAKS PRKWY(115849) 16830 IH 35 N(128131) IH 35 N(137139) IH 35 N(64672) 5501 LEGACYOAKS PKWY(115850) IH 35 N I H 3 5 N A C C E S S R D P A W L I N D R S C H E R T Z P K W Y I H 3 5 N R A M P LEGAC Y O A K S P K W Y 4 0 200 400 600100 Feet City of Sch ertzLEGACY OAKS PKWY4.495 ACR E T R ACT(PLZC20230144) Project Area 200' Buffer City Lim it Bounda ry La st Upda te:June 20, 2023 “T h e City of Sch ertz provides th is Geogra ph ic Inform a tion System product "a s is" with out a ny express or im pliedwa rra nty of a ny kind including b ut not lim ited to th e im plied wa rra nties of m erch a nta b ility a nd fitness for a pa rtic ula r purpose.In no event sh a ll T h e City of Sch ertz b e lia b le for a ny specia l, indirec t or consequentia l da m a ges or a ny da m a ges wh a tsoever a rising out of or in connectionwith th e use of or perform a nc e of th ese m a teria ls. Inform a tion pub lish ed in th is product could include tech nica l ina ccura c ies or typogra ph ica l errors. Periodica lch a nges m a y b e m a de a nd inform a tion m a y b e a dded to th e inform a tion h erein. T h e City of Sch ertz m a y m a ke im provem ents a nd/or ch a nges in th e product(s)desc ribed h erein a t a ny tim e.” City of Sch ertz, GIS Depa rtm ent, gis@sch ertz.com PLANNING & COMMUNITY DEVELOPMENT NOTICE OF PUBLIC HEARING August 08, 2023 To whom it may concern, The City of Schertz Planning and Zoning Commission will conduct a public hearing on Wednesday, August 23rd, 2023 at 6:00 p.m. located at the Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas to consider and act upon the following item: PLZC20230144 - Hold a public hearing, consider, and make a recommendation on a request to rezone approximately 4.5 acres of land from General Business District (GB) to General Business District II (GB-2), located at the intersection of I-35 Frontage Road and Legacy Oaks Parkway, also known as 16746 IH 35 N, Schertz, Guadalupe County, Texas, also known as Guadalupe County Property Identification Number 64672. Because you own property within 200 feet of the subject property, the Planning and Zoning Commission would like to hear how you feel about this request and invites you to attend the public hearing. If you would like to express how you feel, please complete the bottom portion of this letter and return before the public hearing date by mail or personal delivery to Daisy Marquez, Planner 1400 Schertz Parkway, Bldg. 1, Schertz, Texas 78154, or by e-mail planning@schertz.com. If you have any questions, please feel free to call Daisy Marquez, Planner directly at (210) 619-1782. Sincerely, Daisy Marquez Planner ----------------------------------------------------------------------------------------------------------------------------------------------------- Reply Form I am: in favor of  opposed to  neutral to  the request for PLZC20230144 COMMENTS: ______________________________________________________________________________ NAME: _____________________________________SIGNATURE___________________________________ (PLEASE PRINT) STREET ADDRESS: ________________________________________________________________________ DATE: _____________________________ Ord.23 -S-21 Daisy Marquez |PLANNER 16746 IH 35N Zone Change for (4.5 acres) •August 8 : 4 public hearing notices mailed •A public hearing notice was published in the "San Antonio Express" on August 30, 2023. •Responses Received as of September 7 0 - Opposition 2 - In Favor 0 - Neutral •Subject Property zoned General Business (GB) Existing Zoning Land Use North Right of Way IH-35 N Access Road South Apartment/ Multi -Family Residential (R -4) Apartments/M ultifamily East General Business District (GB) & Right of Way Convenience Store & Legacy Oaks Parkway West City of Selma Vacant; City of Selma Proposed Zone Change General Business -2 District (GB -2) requires a Specific Use Permit (SUP) for Automobile Sales, allows light -industrial, and heavier traffic uses. Proposed Zoning is General Business -2 District (GB -2). Current Zoning is General Business District (GB). Per Letter of Intent - Applicant needs to rezone to General Business -2 District (GB -2) to request a Specific Use Permit for the proposed Automobile Sales at the subject property. Staff Analysis Comprehensive Plan Conformance: The current Comprehensive Land Use Plan identifies this property as Commercial Campus . Commercial Campus is intended for lower intensity commercial,and office uses. The proposed zone change from General Business District (GB) to General Business -2 District (GB -2) would allow for light industrial uses that generate heavier traffic that would not be in conformance with the intention of the Commercial Campus Land Use Designation. Staff Analysis Uses Allowed by right in General Business -2 District (GB-2) •Airport/Helipad or Landing Field •Bottling Works •Cabinet or Upholstery Shop •Commercial Amusement, Outdoor •General Manufacturing/ Industrial Use •Office-Warehouse/ Distribution Center •Print Shop, Major •Railroad/ Bus Passenger Station •Rehabilitation Care Facility •Recycling Collection Center •Stable, Commercial •Truck Sales, Heavy Equipment •Truck Terminal •Veterinarian Clinic/ Kennel Outdoor •Welding/ Machine Shop •The proposed rezoning to General Business -2 District would be inconsistent with the existing surrounding uses that includes residential, small professional offices, and community services. •Along the Southern Portion of the IH-35 frontage, there are no currently zoned General Business -2 District (GB -2) properties. •The proposed rezone to General Business -2 District is inconsistent with the existing land uses, what is desired along the IH -35 corridor, and would pose an adverse impact to the surrounding residential. Staff Analysis Recommendation Planning and Zoning Commission Recommendation: The Schertz Planning and Zoning Commission met on August 23, 2023, and voted to recommend that the City Council approve the proposed zone change as presented with a 5 -2 vote with Chairman Outlaw and Commissioner Brown with nay votes. Staff Recommendation: Staff recommends denial of the requested Specific Use Permit based on the incompatibility with the Comprehensive Land Use Plan Designation, and inconsistency with the existing uses in the area and along the southern IH - 35 corridor. COMMENTS & QUESTIONS Agenda No. 9.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:Planning & Community Development Subject: Ordinance 23-S-22 – Conduct a public hearing and consider a request for a Specific Use Permit to allow automobile sales on approximately 4.5 acres of land, located at the intersection of IH 35 Access Road and Legacy Oaks Parkway, also known as 16746 IH 35 N, Schertz, Guadalupe County, Texas, also known as Guadalupe County Property Identification Number 64672. First Reading (B. James, L. Wood, D. Marquez) BACKGROUND The applicant is requesting a Specific Use Permit to allow automobile sales on approximately 4.5 acres of land, located at the intersection of IH 35 N Access Road and Legacy Oaks Parkway, also known as 16746 IH 35 N, Schertz, Guadalupe County, Texas, Guadalupe County Property Identification Number 64672. The subject property is currently undeveloped and currently zoned General Business District (GB). The applicant is also requesting a zone change to General Business-2 District (GB-2) in addition to the Specific Use Permit. As per the UDC Section 21.5.8, a Specific Use Permit is required for Automobile Sales in General Business-2 District (GB-2). More specifically, the applicant is proposing a 32,779 square foot automobile sales building with repairs, a 936 square foot make-ready building, and vehicle storage at the rear of the property.  Four (4) public hearing notices were mailed to surrounding property owners within two hundred (200) feet of the subject property on August 8, 2023. A public hearing notice was published in the San Antonio Express on August 30, 2023. At the time of this report, staff has received one (1) response in favor, zero (0) opposed, and zero (0) responses neutral to the proposed request. Additionally, two (2) Public Hearing Notice signs were placed on the property on August 11, 2023. The Planning and Zoning Commission conducted a public hearing on this item at the August 23, 2023 meeting. GOAL The proposed Specific Use Permit is to allow Automobile Sales on approximately 4.5 acres of land located at 16746 IH 35 N. COMMUNITY BENEFIT It is the City's desire to promote safe, orderly, efficient development and ensure compliance with the City's vision of future growth. SUMMARY OF RECOMMENDED ACTION The applicant is proposing to construct a 32,779 square foot automobile sales building with repairs, a 936 square foot make ready building, and vehicle storage at the rear of the property. Per the conceptual plan, one driveway is proposed along IH 35 N Access Road, which will be reviewed by the Texas Department of Transportation and another along Legacy Oaks Parkway.  The subject property lies at the intersection of IH 35 N Access Road and Legacy Oaks Parkway, and is currently zoned General Business District (GB) and is currently vacant/undeveloped. Directly to the north is the IH 35 N Access Road and to the west the property is vacant and in the City of Selma. To the east, passing the Legacy Oaks right-of-way, there is a convenience store zoned General Business District (GB). The property immediately adjacent to the south is being used for apartments and is currently zoned Apartment/Multi-family Residential District (R-4). The Comprehensive Land Use Plan, identifies this area as Commercial Campus. The Commercial Campus land use designation is intended for lower intensity commercial and office uses. Lower intensity commercial would include smaller retail and service establishments that are generally oriented toward serving the overall needs of the entire community. Additionally, the proposed make-ready building and vehicle storage is adjacent and facing the residential use. The intent of the Unified Development Code through the Comprehensive Plan is to protect, promote, improve and provide for the public health, safety and general welfare of the citizens of the City by ensuring the safe, orderly and efficient development and expansion of the City. The proposed Specific Use Permit would post an adverse impact on the surrounding residential community.  RECOMMENDATION The Planning & Zoning Commission conducted a public hearing on August 23, 2023, and offered a recommendation of approval by a 7-0 vote.  The current zoning on the property is General Business District (GB) and the proposed Specific Use Permit would require a zone change to General Business-2 District (GB-2). In February 2009, the new Unified Development Code was adopted and replaced the previous 96-S-28 Unified Development Code. With this new adoption of 09-S-06, the land use of Automobile Sales New/Used was changed to Automobile Sales. Additionally, Ordinance 09-S-06, modified the Unified Development Code to require a Specific Use Permit for Automobile Sales in General Business-2 District (GB-2) and permitted by right in Manufacturing District-Light (M-1) and Manufacturing District-Heavy (M-2). Within the City of Schertz city limits, along the southern portion of the IH 35 access road, there are no currently zoned General Business-2 District (GB-2) properties with a Specific Use Permit and there are no General Business-2 District (GB-2) zoned properties that share a property line with a residential use that have a Specific Use Permit. Additionally, there are no Automobile Sales within the City of Schertz city limits along either side of IH 35. The proposed development is inconsistent with the current surrounding land uses in the immediate area and along IH 35. City Council has previously expressed in meetings that they do not desire Automobile Sales as a use along the IH 35 Frontage Road.  The Comprehensive Land Use Plan, designates the subject property as Commercial Campus. The Commercial Campus land use designation is intended to encourage the development of lower intensity commercial and office uses as a buffer between IH 35 and adjoining neighborhoods. The proposed Specific Use Permit of Automobile Sales would not be an appropriate land use, due to the higher intensity that is being proposed that would not meet the intent of the Commercial Campus land use designation of the Comprehensive Land Use Plan. Additionally, the proposed development is inconsistent with the existing surrounding land uses. Approval of a Specific Use Permit authorizes a property owner to submit subsequent development applications consistent with the approved Specific Use Permit.  Therefore, Staff recommends denial of the Specific Use Permit to allow Automobile Sales at the subject property.  Attachments Ordinance 23-S-22 with attachments  Aerial Exhibit  Public Hearing Notice Map  Public Hearing Responses  Conceptual Site Plan Exhibit  City Council Presentation Slides  ORDINANCE NO. 23-S-22 AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS TO APPROVE A SPECIFIC USE PERMIT TO ALLOW FOR AUTOMOBILE SALES ON APPROXIMATELY 4.5 ACRES OF LAND, LOCATED AT THE INTERSECTION OF IH 35 N ACCESS ROAD AND LEGACY OAKS PARKWAY, ALSO KNOWN AS 16746 IH 35 N, SCHERTZ, GUADALUPE COUNTY, TEXAS, ALSO KNOWN AS GUADALUPE COUNTY PROPERTY IDENTIFICATION NUMBER 64672. WHEREAS, an application for a Specific Use Permit to allow Automobile Sales on approximately 4.5 acres of land, located at the intersection of IH 35 Access Road and Legacy Oaks Parkway, also known as 16746 IH 35 N, also known as Guadalupe County Property ID 64672, more specifically described in the Exhibit A and Exhibit B attached (herein, the “Property”) has been filed with the City; and WHEREAS, the City’s Unified Development Code Section 21.5.11. D. provides for certain criteria to be considered by the Planning and Zoning Commission in making recommendations to City Council and by City Council in considering final action on a requested specific use permit (the “Criteria”); and WHEREAS, on August 23, 2023, the Planning and Zoning Commission conducted a public hearing and, after considering the Criteria, made a recommendation to City Council to approve the Specific Use Permit for Automobile Sales; and WHEREAS, on September 19, 2023, the City Council conducted a public hearing and after considering the Criteria and recommendation by the Planning and Zoning Commission, determined that the requested Specific Use Permit be approved as provided for herein. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. A Specific Use Permit for Guadalupe County Property ID 64672, more particularly described in the attached Exhibit A and Exhibit B, is hereby approved to allow Automobile Sales conditioned upon the following occurring: a) A building permit is approved within two (2) years of the adoption of the SUP Ordinance in accordance with Unified Development Code Article 5, Section 21.5.11.F Expiration of Specific Use Permit. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Ordinance for all purposes and are adopted as a part of the judgment and findings of the Council. Section 3. All ordinances and codes, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters resolved herein. Section 4. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Ordinance or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Ordinance and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City hereby declares that this Ordinance would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by Chapter 551, as amended, Texas Government Code. Section 7. This Ordinance shall be effective upon the date of final adoption hereof and any publication required by law. Section 8. This Ordinance shall be cumulative of all other ordinances of the City of Schertz, and this Ordinance shall not operate to repeal or affect any other ordinances of the City of Schertz except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this Ordinance, in which event such conflicting provisions, if any, are hereby repealed. PASSED ON FIRST READING, the ____ day of ___________ 2023. PASSED, APPROVED and ADOPTED ON SECOND READING, the ___ day of __________, 2023. CITY OF SCHERTZ, TEXAS _____________________________ Ralph Gutierrez, Mayor ATTEST: Sheila Edmondson, City Secretary (city seal) Exhibit “A” Property Description 4.495 ACRES S60°2 1 ' 1 9 " W 4 4 4 . 9 6 ' N 3 0 ° 0 0 ' 2 9 " W 5 2 3 . 0 0 ' N59°3 7 ' 0 7 " E 3 1 5 . 9 0 ' R=44.00' Delta=90°01'10" CB=S75°22'18"E CD=62.24' L=69.13' S 3 0 ° 2 3 ' 3 8 " E 2 4 2 . 5 6 ' R=400.00' Delta=37°15'03" CB=S48°59'53"E CD=255.50' L=260.06' LOCATION MAP NOT-TO-SCALE LEGEND: NOTES: RE F E R E N C E : 2 0 0 0 N W L O O P 4 1 0 I S A N A N T O N I O , T X 7 8 2 1 3 I 2 1 0 .3 7 5 .9 0 0 0 TEXAS ENGINEERING FIRM #470 I TEXAS SU RVEYING FIR M #100288 00 P.O.B . CITY OF SCHERTZ SITE Page 1 of 2 METES AND BOUNDS DESCRIPTION FOR ZONING A 4.495 acre, tract of land being all of a called 4.495 acre tract described in deed to TWC Associates Profit Sharing Plan and Trust, recorded in Volume 2436, Pages 382-388, of the Official Public Records of Guadalupe County, Texas out of the Toribio Herrera Survey No. 68, Abstract No. 153, in the City of Schertz, Guadalupe County, Texas. Said 4.495 acre tract being more fully described as follows, with bearings based on the deed recorded in Volume 2436, Pages 362-388 of the Official Public Records of Guadalupe County, Texas: BEGINNING: At a point at the east corner of said 4.495 acre tract, at the northernmost corner of Lot 2, Block 2, Legacy Oaks Apartments recorded in Volume 6, Page 671 of the Map and Plat Records of Guadalupe County, Texas and on the southwest right-of- way line of Legacy Oaks Parkway, a 60-foot public right-of-way; THENCE: S 60°21'19" W, departing the southwest right-of-way line of said Legacy Oaks Parkway, with the southeast line of said 4.495 acre tract and the northwest line of said Lot 2, a distance of 444.96 feet to a point at the south corner of said 4.495 acre tract, at the west corner of said Lot 2 and on the northeast line of a called 11.131 acre tract recorded in Volume 693, Pages 161-163 of the Official Public Records of Guadalupe County, Texas; THENCE: N 30°00'29" W, with the southwest line of said 4.495 acre tract and the northeast line of said 11.131 acre tract, a distance of 523.00 feet to a point at the west corner of said 4.495 acre tract, at the north corner of said 11.131 acre tract and on the southeast right-of-way of Interstate Highway 35. A variable width public right-of-way; THENCE: N 59°37'07" E, with the northwest line of said 4.495 acre tract and the southeast right-of-way line of said Interstate Highway 35, a distance of 315.90 feet to a point at the west return at the south intersection of said Interstate Highway 35 and said Legacy Oaks Parkway; THENCE: Southeasterly, with said return, tangent curve to the right, said curve having a radius of 44.00 feet, a central angle of 90°01'10”, a chord bearing of S 75°22'18" E, and distance of 62.24 feet, for an arc length of 69.13 feet to a point at the east end of said return; THENCE: With the northeast line of said 4.495 acre tract and the southwest right-of-way line of said Legacy Oaks Parkway, the following bearings and distances: S 30°23'38" E, a distance of 242.56 feet to a point; 4.495 Acres Job No.: 13035-01 Page 2 of 2 Southeasterly, Along a non-tangent curve to the left, said curve having a radius of 400.00 feet, a central angle of 37°15'03", a chord bearing of S 48°59'53" E, and distance of 255.50 feet, for an arc length of 260.06 feet to the POINT OF BEGINNING and containing 4.495 acres in the City of Schertz, Guadalupe County, Texas. Said tract being described in conjunction with an exhibit under job number 13035-01 by Pape-Dawson Engineers, Inc. This document was prepared under 22TAC138.95, does not reflect the results of an on the ground survey, and is not to be used to convey or establish interests in real property except those rights and interests implied or established by the creation or reconfiguration of the boundary of the political subdivision for which it was prepared. PREPARED BY: Pape-Dawson Engineers, Inc. DATE: May 19, 2023 JOB NO. 13035-01 DOC. ID. N:\CIVIL\13035-01\Word\13035-01 FN 4.495 ACRES.docx Exhibit “B” Specific Use Permit Exhibit S60°21'19"W 444.96' N3 0 ° 0 0 ' 2 9 " W 5 2 3 . 0 0 ' N59°37'07"E 315.90' R= 4 4 . 0 0 ' De l t a = 9 0 ° 0 1 ' 1 0 " CB = S 7 5 ° 2 2 ' 1 8 " E CD = 6 2 . 2 4 ' L= 6 9 . 1 3 ' S3 0 ° 2 3 ' 3 8 " E 2 4 2 . 5 6 ' R= 4 0 0 . 0 0 ' De l t a = 3 7 ° 1 5 ' 0 3 " CB = S 4 8 ° 5 9 ' 5 3 " E CD = 2 5 5 . 5 0 ' L= 2 6 0 . 0 6 ' -- - 1 O F 1 SUP EXHIBIT OF 4.495 AC TRACT SCHERTZ, TEXAS 2000 NW LOOP 410 I SAN ANTONIO, TX 78213 I 210.375.9000 TEXAS ENGINEERING FIRM #470 I TEXAS SURVEYING FIRM #10028800 PR O P O S E D U S E AR E A US E 4. 4 9 5 A C R E S CA R D E A L E R S H I P SI T E D A T A T A B L E AC R E A G E 4. 4 9 5 A C CU R R E N T Z O N I N G G B PR O P O S E D Z O N I N G G B - 2 LE G A L VO L . 2 4 3 6 P G . 0 3 8 8 O . P . R . A 4.495 ACRE, TRACT OF LAND BEING ALL OF A CALLED 4.495 ACRE TRACT DESCRIBED IN DEED TO TWC ASSOCIATES PROFIT SHARING PLAN AND TRUST, RECORDED IN VOLUME 2436, PAGES 382-388, OF THE OFFICIAL PUBLIC RECORDS OF GUADALUPE COUNTY, TEXAS OUT OF THE TORIBIO HERRERA SURVEY NO. 68, ABSTRACT NO. 153, IN THE CITY OF SCHERTZ, GUADALUPE COUNTY, TEXAS. SU P E X H I B I T LE G E N D 2000 NW LOOP 410 I SAN ANTONIO, TX 78213 I 210.375.9000 CI T Y O F SC H E R T Z SI T E LO C A T I O N M A P © © CI T Y O F SE L M A GU A D A L U P E CO U N T Y !P !P !P !P!P !P !P !P !P !P !P !P !P !P !P !P !P !P !P !P!P !P !P !P !P!P !P !P !P !P !P !P U U U U U U U U U U U U U U U U U U U U U U U U U U U U U 13810M CIRCLEO LTD 186582JOY HILLPROPERTIES LLC 16180JEREMY &EMILY LLC 148236CURTIS CGUNN LTD 186583JOY HILLPROPERTIES LLC 155403SYMINGTON BROTHERSHOLDING LLC 26346IG SELMAOWNER LLC 16184DAPPER INC 144956VERMEER EQUIPMENTOF TEXAS INC 16182DAPPER INC TEXASCORPORATION 64681OAK HILLS CHURCHOF CHRIST INC 64750ACRES, AGUA& AG LTD 134404FROSTNATIONAL BANK 143329BENGALIMONIS 5 LLC 26475HARDEN JAMESC & J M 26479ACRES AGUA& AG LTD 143316HAN D PHO FAMILYLIMITED PARTNERSHIP 159292PINPOINT LEGACY @FOREST RIDGE LLC 159291 FIRE AN D P O L I C E R E T I R E E HEALTH C A R E F U N D SAN AN T O N I O 159290FORTRESS BAYPROPERTIES LLC 64677 JOHN P A U L F A N D L I L L I E M 115849EM LIMITEDPARTNERSHIP 40792SCHERTZ STATEBANK & TRUST 64687 JOHN P A U L F ESTATE O F 64689JOHN PAUL F 128131WUEST REALESTATE L P 137139TWC ASSOCIATES PROFITSHARING PLAN & TRUST 64672TWC ASSOCIATES PROFITSHARING PLAN & TRUST 115850EM LIMITEDPARTNERSHIPGuadalupeCounty S c h e r t z C i t y L i m i t s 8" WL 8" WL 8" WL 8" W L 8 " W L 8" WL 8" WL 8" WL 12" WL 8 " W L 6" W L 6 " W L 8" W L 6" WL 8 " W L 6" WL 4" WL 8"WL 8 " W L 8 " W L 12" WL 8" WL 16" WL 8" WL 4"WL 8" WL 4" WL 4 " W L 4" W L 1" WL 1 " W L 1" W L 1" WL 1 " W L 2" W L 1" WL 8 " W L 2" W L 8" W L 2" WL 4" WL 6"WL 4" WL 4"WL 4 " W L 4" W L 6 "W L 4 " W L 4 " W L 8 " W L 8"WL 4 " W L 4 " W L 4 " W L 4" WL 8" WL 4"WL 4 " W L 4 " W L 4 " W L 1 6 " W L 2" WL 1 6 " W L 12" WL Q U A I L L N IH 35 N I K E L N SCHERTZPKWY CHELSE A C I R A L A M O P K W Y O D E L L L N I H 3 5 N A C C E S S R D J O U R N E Y S W A Y P I N T O L N CHELSEA PLA C E P A W LI N D R IH 35 N R A M P LEGACYOAKS P K W Y 1 2 " U n d e t e r m i n e d 12 " Vi t r i f i e d Cl a y 8" PVC SD R 2 6 1 2 " V i t r i f i e d C l a y 8" Poly V i n y l C h l o r i d e 8" PVC S D R 3 5 8" Poly V i n y l C h l o r i d e 8 " P V C S D R 2 6 8" PVC S D R 3 5 8" PVC S D R 3 5 (250' R O W ) ' F r e e w a y ( I H 3 5 N ) Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community 1 Inch = 150 Feet LEGACY OAKS PKWY4.495 ACRE TRACT(PLSPU20230146)0 100 200 300 40050Feet <all other values> Freeway Principal Arterial Planned Principal Arterial Secondary Arterial Planned Secondary Arterial Secondary Rural Arterial Planned Secondary Rural Arterial Residential Collector Planned Residential Collector Commercial Collector B Planned Commercial Collector B Commercial Collector A Planned Commercial Collector A <all other values> Highways Major Roads Minor Roads Other Cities 1" 2" 3" 4" 6" 8" 10" 12" 16" 18" 20" 24" 30" 36" Schertz Gravity Schertz Pressure Neighboring Gravity Private Pressure 200' Buffer Schertz Municipal Boundary County Boundaries U Hydrant !P Manholes4 5504 LEGACYOAKS PRKWY(115849) 16830 IH 35 N(128131) IH 35 N(137139) IH 35 N(64672) 5501 LEGACYOAKS PKWY(115850) IH 35 N I H 3 5 N A C C E S S R D P A W L I N D R S C H E R T Z P K W Y I H 3 5 N R A M P LEGAC Y O A K S P K W Y 4 0 200 400 600100 Feet City of SchertzLEGACY OAKS PKWY4.495 ACR E T R ACT(PLSPU20230146) Project Area 200' Bu ffer City Lim it Bou nd ary Last Upd ate:Ju ne 20, 2023 “T he City of Schertz provid es this Geog raphic Inform ation System prod u ct "as is" withou t any express or im pliedwarranty of any kind inclu d ing b u t not lim ited to the im plied warranties of m erchantab ility and fitness for a partic u lar pu rpose.In no event shall T he City of Schertz b e liab le for any special, ind irec t or consequ ential dam ag es or any d am ag es whatsoever arising ou t of or in connectionwith the u se of or perform anc e of these m aterials. Inform ation pu b lished in this prod u ct cou ld inclu de technical inaccu rac ies or typog raphical errors. Period icalchang es m ay b e m ad e and inform ation m ay b e ad d ed to the inform ation herein. T he City of Schertz m ay m ake im provem ents and /or chang es in the prod u ct(s)desc rib ed herein at any tim e.” City of Schertz, GIS Departm ent, g is@schertz.com PLANNING & COMMUNITY DEVELOPMENT NOTICE OF PUBLIC HEARING August 08, 2023 To whom it may concern, The City of Schertz Planning and Zoning Commission will conduct a public hearing on Wednesday, August 23rd, 2023 at 6:00 p.m. located at the Municipal Complex Council Chambers, 1400 Schertz Parkway, Building #4, Schertz, Texas to consider and act upon the following item: PLSPU20230146- Hold a public hearing and make a recommendation on a Specific Use Permit to allow automobile sales on approximately 4.5 acres of land, located at the inte rsection of I-35 Frontage Road and Legacy Oaks Parkway, also known as 16746 IH 35 N, Schertz, Guadalupe County, Texas, also known as Guadalupe County Property Identification Number 64672. Because you own property within 200 feet of the subject property, the Planning and Zoning Commission would like to hear how you feel about this request and invites you to attend the public hearing. If you would like to express how you feel, please complete the bottom portion of this letter and return before the public hearing date by mail or personal delivery to Daisy Marquez, Planner 1400 Schertz Parkway, Bldg. 1, Schertz, Texas 78154, or by e-mail planning@schertz.com. If you have any questions, please feel free to call Daisy Marquez, Planner directly at (210) 619-1782. Sincerely, Daisy Marquez Planner ----------------------------------------------------------------------------------------------------------------------------------------------------- Reply Form I am: in favor of  opposed to  neutral to  the request for PLSPU20230146 COMMENTS: ______________________________________________________________________________ NAME: _____________________________________SIGNATURE___________________________________ (PLEASE PRINT) STREET ADDRESS: ________________________________________________________________________ DATE: _____________________________ SITE DATA TABLE PROPOSED USE CONCEPTUAL SITE PLAN LOT 1, BLOCK 2 / / LEGACY OAKS APARTMENTS / / (VOLUME 6, PAGE 671 M.P.R.) LEGACY OAKS APARTMENTS / (VOLUME 2J34, PAGE 155 O.P,R.) / ••••••••-••• ACREAGE 4.4 9 5 AC GB AREA USE •• ---I ,,,,,,_ LAND USE: APARTMENT/MULTI-FAMILY _,_ / / CURRENT ZONING 4.49 5ACRES CAR DEALERSHIP # SUBDIVISION NAME: LEGACY OAKS APARlMENTS --/ -.-ZONING: R-4 / --/ / �#OWNER NAME:EM LIMITED PARTNERSHIP -iPROPOSED ZONING LEGAL GB-2 VOL. 2436 PG. 0388 O.P.R. #� '--PROP. ID #:115850 -/ ,.,, � ADDRESS:5653 N LINCOLN AVENUE CHICAGO, IL / ,... 60659 ..... ; # #RECORDING INFORMATION: \IOL 6 PG. 671 M.P.R. �. --1fA!!lN�:1&,.-">!>2!4LPo... • ..11..,_,.,.,:P,>.R�. ____ _J / / • •••"�-970 ACRE3/ -\ 1 / •••••-----------------------------------•••••• � � �'y-��'/ I I •♦ --•••• "" I a+-=,-_/ II ♦• ...... --LOT3. BLOCK 2 / �-O' I I •� LEGACY OAKS APARTMENTS (') � / -fl, -(VOLUME 6, PAGE 671 M.P,R.) � � / / • # # LEOACY OAKS APARTMENTS ' -rY:-I 1 •# #(VOLUME 2'34, PAGE 155 O.P.R.) k.) � V // •• # # LAND USE: GENERAL BUSINESS C) 'Ir "-V / t ♦ ZONING: GB n-..V / / t ♦ SUBDIVISION NAME: PIN-N-PAC -\ :-0V I ,. ♦ OWNER NAME:�EST REAL ESTATE LP (; � / / t ..,. PROP. ID #:128131 / � � / / t ♦ ADDRESS: 16830 IH 35 SCHERTZ, TX 78154 // ,A� Q / ♦RECORDING INFORMATION:\IOL 6 PG. 671 M.P.R. \ / t'. V () / I _. ♦ AND VOL 2334 PG. 155 O.P.R. / '-V x_ / I .... Vo I I • ### 2.293 ACRES � � 0 1 111 : # -/ / 11 I# L I # # � _____-J / I .#-------------,/{--) -t�==����-=-===-/I : • / /;. /j I •• R:40D.DD' ::=�,ir, -,,,✓,,,;:,__,-✓-,;,, ,- / :: I [DI Della:37°15'03"J�- -.,,.• )CB:548°59'53"E I• R:44.00'-=�������������- �'-\•= = Delta:90°01'10'�� �1 14' x 39• DRAINAGE EASEMENT CD=255.50' •CB:575.22'18"E (VOLUME 6, PAGE 671) L:260.06' - -. ..,,,,... I I : CD=62.24:,,, S3D'23'38"E 242.56' __ v3 ;;..---5• LANDSCAPE BUFFER"' • :L =69•13 ",r'-"'·1 --�----l-----------------\,-------�O�LANOSCAPE_::e•�--=--= -I : I 25' LANOSCAPE BUFFER fl,. . ·i /J 'L14• GAS, ELECTRICAL, TELEPHONE, ,:; I : I � 20' TELEVISION AND SIDEWALK EASEMENT I I 'I I 1�-l -(VOLUME 6, PAGE 671) � I I I � _J 111----_ r @ @ ,,.... I : I I I I I I I I I I I I <(I s I ::r:: I l'.)I I ::r:: I I wI f-I <(I f-I (./)I I wI f-I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I >­ <( I LL0I f­:r: (;)Cl'.'. If-0s I @ @ V I :I '-... ·1 '-I :II @ 25' co LOT 2, BLOCK 2 I'---43' I a, LEGACY OAKS APARTMENTS •• .,,; (VOLUME 6, PAGE 671 M.P.R.) ' ...... /.,,,,-CZ) -LEGACY OAKS APARTMENT'S {_ I �(VOWME 23.34. PAGE 155 □.P.R.) I I . /. '-..,L...1,...,._.i.....+,-..,..i.-,�---,,��..,.......,(I) I .I ·-':::!'''·=· =====··=====·=· .. ·,.·•=====··===·=· ==·=· =·=·=· =·=== ·,'==rr··II I -LAND USE: APARlMENT/MULTI-FAMILY I 1--,�;.Ii 11l!-'-·�-=--=• .. •=-; .... = . .__= .. ·,= ... = ... = ..... = .... -;_·"' .. ··-=--=-·-=--:.•"' .. = .. =.... ;"'. 9· � f ����,S�o: NAME: LEGACY OAKS APARlMENTS I ., @ � I ill OWNER NAME:EM LIMITED PARTNERSHIP •• I ., ,, 1;Ji;PROP.IDf.115850 --; . ,' ,. :· " .. ··• , :• •. ' ,.�� 1--25'-I __ .,__ .... I �g���SS:5653 N LINCOLN AVENUE CHICAGO, IL •• I ' � ~RECORDING INFORMATION: VOL 6 PG. 671 M.P.R. ,___ , � @h @-. AND \IOL 2334 PG. 155 O.P.R. I1:1---�25·-PROPOSED BUILDING 1"" ' � 8.166 ACRES •• • I : (32,779 SF) 11---40'---l N:]I 113 PARKING SPACES I �VEHICLE STORAGE I @ 62 VEHICLE STORAGE SPACES NO PLANTING ISLANDS I Ill---" I :",_ ,I,;.--.'"·--,--=--=---... --=...=--=--.,.,, . ·= ,.·..;,,.-�",.•"""·-·;,.• ..,.,.· �'...,'.....:',....:·r�·"fl·· ·.. I : :I,___\�@ ·, •· I : 11'-----... LAND USE: UNDEVELOPED LAND ' •·• • . I : ) ZONING:GB EXISTING GB ZONING I I SUBDIVISION NAME: LEGACY OAKS APARlMENTS .. ·•= 4.495 ACRES I 1 OWNER NAME: TWC ASSOCIATES PROFIT SHARING , •...._.�_..,I.,����-�Dt-u6¾12 REQUESTED GB-2 '-' I 11 ADDRESS: 16607 BLANCO ROAD SUITE 201 z ON I N G -4. 4 9 5 SAN ANTONIO, TX 78232-1940 I •• 45' I RECORDING INFORMATION:\IOL 2436 PG 0388 O.P.R. 40' ACRES I .--28' GAS, ELECTRICAL, TELEPHONE /{15' SANITARY SEWER EASEMENT I •• AND CABLE TELEVISION EASEMENT (VOLUME 1364, PAGE 624) (VOLUME 6, PAGE 671)I O������!�N �r �--------------------------:---1/ �--}----�------------------------------�--------./-/------------'!1 00���r -, : CALI.ED 11.131 ACRE TRACT (VOWME 693, PAGES 161-163 O.P.R.) N30°00'29''W 523.00' LAND USE: UNDEVELOPED LAND ZONING: C-2 (CITY OF SELMA) SUBDIVISION NAME: CHELSEA MIXED-USED OWNER NAME:TWC ASSOCIATES PROFIT SHARING PLAN &: TRUST PROP. ID #: 137139ADDRESS: 16607 BLANCO ROAD SUITE 201 SAN ANTONIO, TX 78232-1940 RECORDING INFORMATION:\IOL. 693 PG. 161-163 O.P.R. 31. 91 ACRES •I I I I I I I I I I I I I I I I I I I I I I I I I I I �-------------------------r-----------------------------------------------------------------------------------------------J Tl-llS DOCUMENT HAS BEEN PRODUCED FRlJM MATERIAL Tl-lAT WAS STORED AND/OR TRANSMITTED ELECTR�ICALLY AND MAY HAVE BEEN INAD\£RTENTLY ALTERED. RELY ONLY ON FINAL HAROCOPY MATERIALS BEARING Tl-IE CONSULTANIS ORIGINAL SIGNATURE AND SEAL. AERIAL IMAGERY PR0'¥1DED BY GOOGLE®UNLESS OTl-lERWISE NOTED. lma9ery @2016,CAPCOG,D�ltd Globe,Texos Ortholmogery Prog>Jm, USDA Farm Serl'lce Agency. GUADALUPE\ COUN CITY OF SCHERTZ LOCATION MAP o' LEGEND NOT-TO-SCALE SCALE: 1"= 40' 40' 80' PROPERTY LINE 120' t -----------200-FOOT NOTIFICATION BUFFERLOT LINE AC BLK CATV VOL PG DOC DPR DR NCB QPR APPLICANT• BROWN AND MCDONALD 100 NE LOOP 410 STE 1385 SAN ANTONIO, TX, 78216 (210) 429-7931OWNER· PROPOSED CURB EXISTING CURB ACRE(S) BLOCK CABLE TELE�SION VOLUME PAGE(S) DOCUMENT NUMBER DEED AND PLAT RECORDS OF BEXAR COUNTY, TEXAS DEED RECORDS OF BEXAR COUNTY, TEXAS NEW CITY BLOCK OFFICIAL PUBLIC RECORDS (OFFICIAL PUBLIC RECORDS OF REAL PROPERTY) OF BEXAR COUNTY, TEXAS TWC ASSOCIATES PROFIT SHARING PLAN &:TRUST16607 BLANCO ROAD STE 201SAN ANTONIO, TX 78212 ENGINEER·ANDREW BELTON, P.E. PAPE-DAWSON CONSULTING ENGINEERS. LLC 2000 NW LOOP 410 I SAN ANTONIO, TX 76213 (210) 375-9000 z 0 in z :t ;� a� 0 0 0 0 ro a, ro "' 0 ... 0 � 0 :, -N <C "-� "z->'N w... <C "' 0 z w0 >--Lia! z - Q. C,!! 11. ()<(((l-o<(LO 0) -.:;:I-• -.:::1-u.. (J) 0� z� <( N­....J l-a... ffi w:r: I-�-Cl) ....J<(::Jl­a... w ()z 0 0 z v<( ""' "<C " z 0.<C 0 w w 0 z "z z w"'0 0 0 w N >-- PLAT NO. _____ _ JOB NO. 13035-01 DATE JUNE 2023 DESIGNER JV CHECKED __ DRAWN� SHEET __ 1_0_F_1_ Ord.23 -S-22 Specific Use Permit for 16746 IH 35 N (4.5 acres) Daisy Marquez| PLANNER •August 8 : 4 public hearing notices mailed •August 30: Public Hearing Notice was posted in the "San Antonio Express" •Responses Received as of September 7 : 0 - Opposition 1 - In Favor 0 - Neutral •Subject Property zoned General Business (GB) Existing Zoning Land Use North Right of Way IH-35 N Access Road South Apartment/ Multi -Family Residential (R -4) Apartments/M ultifamily East General Business District (GB) & Right of Way Convenience Store & Legacy Oaks Parkway West City of Selma Vacant; City of Selma Proposed SUP Applicant is requesting a Specific Use Permit (SUP) to allow Automobile Sales on the approximately 4.5acre property. SUP is contingent on the approval of the General Business-2 District (GB -2) zoning as Automobile Sales is not allowed in General Business (GB). Per the submitted Letter of Intent, if the SUP is approved the development would consist of: •A 32,779 square foot building for auto sales and auto repairs •936 square foot make ready building •Vehicle storage at the rear of the property Staff Analysis Comprehensive Plan Conformance: The current Comprehensive Land Use Plan identifies this property as Commercial Campus. Commercial Campus is intended for lower intensity commercial,and office uses. The proposed Specific Use Permit to allow Automobile Sales in General Business -2 District (GB -2) is a higher intense use that would not meet the intent of the Commercial Campus Land Use Designation. •The proposed Specific Use Permit requires a zone change from General Business District (GB) to General Business - 2 District (GB -2). •In February 2009, City Council Approved Ordinance 09-S - 06, which replaced Ordinance 96 -S -28, which modified the UDC to require a Specific Use Permit for Automobile Sales in General Business -2 District (GB -2) and permitted by right in Manufacturing - Light District (M -1) and Manufacturing - Heavy District (M -2). •The proposed Specific Use Permit for Automobile Sales is inconsistent with the current uses along the IH -35 corridor. There are currently no Automobile Sales along the IH -35 corridor within the City of Schertz. Staff Analysis Recommendation Planning and Zoning Commission Recommendation: The Schertz Planning and Zoning Commission met on August 23, 2023, and voted to recommend that the City Council approve the proposed Specific Use Permit as presented with a 7 -0 vote. Staff Recommendation: Staff recommends denial of the requested Specific Use Permit to allow Automobile Sales, based on the inconsistency with the existing uses in the area and along the IH -35 corridor. COMMENTS & QUESTIONS Agenda No. 10.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:Planning & Community Development Subject:Presentation on Planned Development Districts (PDDs) BACKGROUND The Planning Division has been requested by City Council based on recent zone change requests to provide a presentation on the zoning designation Planned Development District (PDD). This presentation will include information from the Unified Development Code, examples of previously approved Planned Development District zone changes, and a discussion on the current goals and objectives of Planned Development Districts.  Attachments CC Pres PDDs  PLANNED DEVELOPMENT DISTRICTS EMILY DELGADO | PLANNING MANAGER •A Planned Development District (PDD) is created to promote and encourage innovative development that is sensitive to the surrounding land uses. •If this necessitates varying from available zoning districts, the proposed development should demonstrate community benefits. •Should not be used to deviate from the provisions of the UDC that contradict its intent. The Purpose •Minimum Planned Development District Sizes •Single Family Residential (2 acres) •Multifamily Residential (2 acres) •Nonresidential (2 acres ) •Mixed Residential and Nonresidential (5 acres) The Standards of PDD Development •21.5.10.D.1: Development Standard are set forth in an ordinance granting the PDD and may include but shall not be limited to: •Uses •Density •Lot area, width, and depth •Yard depth and widths •Building height, elevations, and floor area ratio •Parking and access,Screening and Landscaping •Accessory Buildings •Signs, Lighting, and management associations •Other requirements as the City Council may deem appropriate The Standards of PDD Development •A list of all the requested variances from the standard requirements typically in the form of a narrative. •The particular districts and uses must be stated. •Statement of purpose and the intent of the PDD. •A list of variances in each district(s) •Statement citing the reason for the PDD request. •A PDD shall conform to the UDC unless specifically exempted in the granting ordinance. The Standards of PDD Development What is in the ordinance / "Design Standards" Criteria for Approval: The Planning and Zoning Commission, in making its recommendation, and the City Council, in considering final action on a PDD, should consider the following criteria: 1.Whether the proposed PDD implements the policies of the adopted Comprehensive Land Plan; 2.Whether the proposed PDD promotes the health, safety, or general welfare of the City and the safe, orderly, efficient and healthful development of the City; 3.Whether the uses permitted by the proposed change in zoning district classification and the standards applicable to such uses will be appropriate in the immediate area of the land to be reclassified; PDD Criteria for Approval 4.Whether the proposed change is in accord with any existing or proposed plans for providing public schools, streets, water supply, sanitary sewers or other public services and utilities to the area; 5.The extent to which the proposed PDD will result in a superior development than could be achieved through conventional zoning; 6.Whether all of the applicant's back taxed owed to the City have been paid in full (no application will receive final approval until all back taxes are paid in full); and, 7.Whether other criteria are met which, at the discretion of the Planning and Zoning Commission and City Council, are deemed relevant and important in the consideration of the amendment. PDD Criteria for Approval Continued •Minor amendments can be made to the Conceptual Plan without the necessity of amending the ordinance. •Minor amendments include: •Correction in spelling, distances, and labeling. •Changes in the building position or layout. •Changes in the proposed property lines. •Changes in parking layout. •If the proposed amendments change or impact the nature or purposes of the approved PDD,the request may be denied. PDD Amendments •Ordinance No. 09 -S -06 amended the UDC and created the Planned Development District section. Prior to this ordinance the UDC had the Planned Unit Development (PUD) zoning district. •Ordinance No. 10 -S -29 adopted September 28, 2010 stipulated that no applications for zone changes to R -6 (60’ x 120’) or R -7 (60’ x 110’) could be accepted, considered, or approved by the City. •After the adoption of this ordinance, PDDs became more prevalent, if someone wanted to submit a zoning for lots smaller than R -2 (70’ x 120’) then a Planned Development District was the alternative. •The PDD process would allow developers to submit for a zone change with modifications to the lot width and depth and would create a project with varying lot dimensions, some smaller and some larger lots. Residential PDDs •Residential PDD: •Crossvine (Ord No. 12 -S -01, 12 -S -16, 14 -S -08, 17 -S -01, 21 -S -08, 21 -S -22, 21 -S -51) •Lot Size, Screening, Commercial Requirements, fencing, landscaping •Parklands and Parklands II (Ord. No. 13 -S -36 and Ord. No. 19 -S -20) •Signs, Lot Size, Exterior Building Material, landscaping, Fencing and Screening •Saddlebrook (Ord. No. 21 -S -06) •Lot Size, Sign Sizes, Impervious Coverage •Heritage Oaks (Ord. No. 21 -S -15) •Lot Size, Coving Plan, Block Length, Landscaping, Tree Preservation and Mitigation, Alleys, Driveways •Carmel Ranch (Ord. No. 21 -S -14) •Lot Size, Impervious Coverage, Signs Residential PDD Examples •In the majority of the Residential PDD’s the City has been receiving the developers are requesting variances or deviations from the UDC in order to gain approval for smaller lots, reduced setbacks, increased signage. In other words, requesting a PDD in order to get more house on the lot and modify the code to meet their desires / goals. •Most residential PDDs are being used in order to benefit the developer, deviate standards, and not necessarily benefit the City which is the intended goal of a PDD. •There are some residential PDDs within the City that are unique and different. Residential PDD Trends •Based on the P&Z and City Council Subcommittee recommendation, Ordinance No. 23 -S -07 was adopted March 4, 2023 which eliminated the prohibition on zone changes to R -6 (60’ x 120’) or R -7 (60’ x 110’) •R -6 can now be requested for a 30 -acre maximum sized tract and R -7 can now be requested for a 40 -acre maximum sized tract •Since PDDs have mainly been utilized to deviate from the UDC lot size requirements, with the R -6 and R -7 zoning districts now available are PDDs for residential developments still necessary or desired? Residential PDDs- What are the City’s Goals / Desires •Policy Question: If we as the City are okay with deviating standards in a PDD, then should the UDC be amended to change the standards for everyone? •Since several PDDs have been approved with increased signage for residential subdivisions should the UDC be amended? •Several PDDS (Carmel Ranch, Saddlebrook, Heritage Oaks - all approved in 2021) have been approved with smaller lot sizes such as 55’ x 125’ or 50’ x 120’. If smaller lot sizes in the 50’ – 55’ width range is acceptable, then should a zoning district be created in the UDC to accommodate the smaller lot width? Residential PDDs- What are the City’s Goals / Desires •PDDs are not only for residential developments. Although the City typically receives more requests for residential PDDs the City does have commercial PDDs as well. •Like residential PDDs, commercial PDDs are to be used for unique and innovative developments. Commercial PDDs •Commercial PDD: •Verde Enterprise Business Park (Ord. No. 07 -S -14A) •Signs, utilizes the 1996 UDC •IDV (Ord. No. 21 -S -36) •Additional permitted uses, Outdoor Storage requirements, Landscaping Requirements (Increased tree DBH) •Wiederstein Ranch/ Evo (Ord. No. 18 -S -37) •Signs & Building Material •Garden Ridge Commercial (Ord. No. 19 -S -27) •Additional permitted uses, landscaping •Mixed Residential and Multi -Family: •FM 1518 Apartments (Ord. No. 22 -S -41) •Parking ratio, screening and fencing, Wheel stops, size of parking spaces, signage •Schertz Station (Ord. No. 22 -S -44) •Landscaping, architectural articulations, mixed use, parking ratios Commercial and Mixed Use PDDs Examples •In the majority of the Commercial PDD’s the developers are requesting variances or deviations from the UDC so that their desired development is allowed. In other words, rather ensuring their development meets the UDC requirements, they propose a PDD with design standards that will allow them to do what they want. •Most commercial PDDs include deviations to the screening and buffering requirements, landscape requirements, along with increased signage, allowing additional land uses by right, and modifications to parking ratios. Commercial PDD Trends •Policy Question: If we as the City are okay with deviating standards in a PDD, then should the UDC be amended to change the standards for everyone? •Since several PDDs have been approved with increased signage for commercial developments should the UDC be amended? •Several commercial PDDs have requested and been granted approval for additional land uses, should the UDC Permitted Use Table be reviewed and modified to allow more land uses by right in each zoning district? Commercial PDDs- What are the City’s Goals / Desires •Several commercial PDDs have been granted approval for decreased landscaping, should the UDC be modified to align with approved landscaping based on these PDDs? Keep in mind that the landscaping section in the UDC just recently received a major overhaul to make things easier to understand. •Should the UDC be modified to be in line with the commercial PDDs that have been granted approval, or is the desire for the City to hold firm on the UDC design standards? Commercial PDDs- What are the City’s Goals / Desires •Restrict what Development Standards/ Site Design Standards can be modified (Lot sizes, signs, landscaping, impervious coverage) and make this clear in the UDC •Clearly identified community benefits / design standards that exceed minimum UDC requirements in order to allow a variance to other UDC requirements •Example: Increase landscaping in conjunction with decreased lot width or smaller roads but increased sidewalks / pedestrian amenities •Burden is on the applicant to provide justification on why the PDD is a superior development that could not have been done with conventional zoning •Get rid of Planned Development Districts and only utilize straight zoning Options COMMENTS & QUESTIONS Agenda No. 11.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:Planning & Community Development Subject:Presentation on Parking on Unimproved Surfaces BACKGROUND Neighborhood Services was asked to provide a presentation and update on parking and storage on unimproved surfaces. The presentation will include information on the city regulations, examples of violations and process. Attachments Unimproved Surface Presentation  Update from Neighborhood Services Rebecca Vera | Neighborhood Services | 1 Unified Development Code (UDC) Schertz UDC A comprehensive set of regulations for development , which provides details on topics such as zoning, design guidelines, permitted uses, site design, parking, landscaping, signage and more. The Schertz Code of Ordinances contains the city local regulations which includes the UDC, adopted building codes and property maintenance codes to provide guidance and regulations for development and property maintenance. Parking StandardsArticle 10 Parking Standards •The purpose of the parking standards is to provide for well -functioning site access design, provide off-street parking spaces for occupants to any building or structure, limit the use of the street system for parking purposes as to not interfere with traffic flow, blocking of roadways for fire lanes and attractiveness/maintenance along the street. •UDC, Article 10 Parking Standards •General Provisions (Sec. 21.10.2.B) states: Required off-street parking in nonresidential districts may be located on the same site, lot or tract as the main use for which the parking is provided or on a site, lot or tract located within the same zoning district and within 150 feet from the main use. (2009) •General Provision (Sec. 21.10.2.E) states: All driveways and all required off-street parking spaces shall be on paved concrete or asphalt surface. All drive approaches shall be of paved concrete. (1996) Outdoor Display and Storage Article 8 – Outdoor Display and Storage •The purpose of the outdoor display and storage is to protect and conserve properties, encourage a safe environment and enhance the attractiveness along the street. •UDC, Article 8 Special Uses and General Regulations (2010) •Outdoor Display and Temporary Outdoor Storage •Outdoor display and temporary outdoor storage are displays of items actively for sale or lease that are lightweight and that individually can be easily moved without a mechanical lifting device. •Outdoor display and temporary storage of goods in individual packaging and not in storage containers which are associated with the primary business on the site may be allowed adjacent to a front principal building wall and may not extend into the public right-of-way Such storage shall not be permitted to block windows, entrances or exits, and shall not impair the ability of pedestrians to use the building. •Areas intended for outdoor display must be paved and painted to distinguish them from required off-street parking areas. Not outdoor displays shall be allowed in off-street parking areas or fire lanes. Outdoor Display and Storage (cont.) •General Outdoor Storage: •General outdoor storage consists of all remaining forms o of outdoor storage not classified as outdoor display including items of a large size, mass or volume and that are not easily moved or carried such as used tires, railroad ties, discarded inventory, storage pallets, shipping containers, temporary portable storage facilities/containers and semi - trailers not attached to a truck. •General outdoor storage is prohibited within the public right -of-way or fire lane. •General outdoor storage shall not be allowed in off-street parking spaces. •General outdoor storage items shall not exceed a maximum of 20 feet in height. •General outdoor storage items shall be completely enclosed or shall be moved to the rear of the structure, but in no event shall general outdoor storage items be visible from public right-of-way. Article 8 – Outdoor Display and Storage OPEN CASES G114443 21.10.2. e Unimproved surface parking 21.8.9.b Outdoor display and storage G67454 21.10.2. e Unimproved surface parking 21.8.9.b Outdoor display and storage G67445 21.10.2. e Unimproved surface parking 21.8.9.b Outdoor display and storage 54.22.b.2 Inoperable motor vehicle G47086 21.10.2. e Unimproved surface parking 21.8.9.b Outdoor display and storage G47085 21.10.2. e Unimproved surface parking 21.8.9.b Outdoor display and storage G15953 21.10.2. e Unimproved surface parking G15954 21.10.2. e Unimproved surface parking G25902 21.10.2. e Unimproved surface parking OPEN CASES G11550 21.10.2. e Unimproved surface parking 21.8.9.b Outdoor display and storage G139977 21.10.2. e Unimproved surface parking G139977 21.10.2. e Unimproved surface parking *Granted extension G115548 21.10.2. e Unimproved surface parking 21.8.9.b Outdoor display and storage *Granted extension G16630 21.10.2. e Unimproved surface parking CLOSED CASES G21460 21.10.2.e Unimproved surface parking 21.8.9.b Outdoor display and storage G115548 21.10.2.e Unimproved surface parking 21.8.9.b Outdoor display and storage G29058 21.10.2. e Unimproved surface parking G25902 21.10.2. e Unimproved surface parking Parking Standards Parking standards ensure facilities are accessible, safe and convenient for all users, including ensuring parking spaces are properly sized, located, and marked to accommodate different types of vehicles, including those used by people with disabilities. Additionally, unimproved surfaces: -Allows mud to be tracked into streets creating hazards to motorists possibly causing drivers to lose control and skid. Mud blocks gullies and drains, leading to flooding. -Dust created by dirt/gravel lots is a hazard to human and environmental health. 9 Not everyone has …. OTHER COMMUNITIES 10 OTHER COMMUNITIES 11 CURRENT VIOLATIONS 12 CURRENT VIOLATIONS 13 CURRENT VIOLATIONS 14 IN NEIGHBORHOODS 15 Storage of equipment and materials in public view Parking/using as extension of business COMPLETED PROJECTS 16 Business owners invest in Schertz. Schertz UDC ensures that businesses operate in a safe and healthy manner. The UDC also helps prevent the overdevelopment of the Schertz, thus preserving the small-town charm that is attractive to many residents and visitors. COMPLETED PROJECTS 17 Expansion 18 January 2017 December 2020 June 2023 Violation noted Contact property owner and advise. Allow 10 days to respond. Notice of Violation Violation continues, no response from owner, allow additional 10 days. Final Notice No improvement, no response from owner, Final notice issued. Allow 10 days. Citation The last effort to hold property owners accountable. CASE PROGRESSION 19 City Staff works with property owners throughout the process to find solutions to correct violations. This includes extending the standard timeframes listed below to gain compliance. A typical unresolved case code case can take 6 months before a citation is issued for the violation. Extensions availableOrdinance No. 22-S -19 In order to support property owners or businesses as they continue working on solutions or are considering an expansion project, the City does extend every consideration. Under ordinance no. 22 -S-19 the code enforcement case will be paused for up to 6 months. If interested in extension period businesses should submit written requests to City Management Office. Steps to Compliance In order for the subject property to come into compliance and utilize the area that was previously unimproved as parking / storage the following would need to occur: •Zoning of the property will need to be confirmed that the land use is in compliance and that the parking / storage area can be expanded. If yes, then they would proceed to the next step. If no, then they could request a zone change or a specific use permit. •Platting of the property would then be confirmed. If the property is an existing lot of recorded, or already platted, then they would proceed to the next step. If the property is unplatted they would go through the platting process. •A Commercial Site Plan would be required for the proposed expansion. This site plan would be created by an Engineer / Architect and show the proposed parking / storage area, the required landscaping, any required screening and buffering (either done by fencing or landscaping), etc. •Once the properties zoning has been confirmed, the property is platted and a commercial site plan is approved, then a building permit to construct the parking lot and any other required improvements (irrigation, fencing, etc.) could be applied for. 22 Agenda No. 12.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:Executive Team Subject:Presentation on Funding the Cost for Steel Utility Poles BACKGROUND Section 21.15.4 Utilities of the City of Schertz Unified Development Code outlines standards for construction of underground and overhead utilities. Generally the code requires utilities to be underground within single family residential neighborhoods.  Where utilities are allowed to be overhead in other situations, commercial areas for example, poles are required to be steel. Utility companies charge the developer to extend power to/through a new development and pass the cost along to the developer. At times utility companies, as part of projects to increase or improve service more broadly, submit applications for their own projects. The utility companies generally install the infrastructure overhead and on wooden poles. In these situations, in addition to the standards of the UDC, the franchise agreements and Public Utility Commission (PUC) regulations come into play. The utility companies have cited these other regulations in taking the position that the city must pay the difference to upgrade to metal poles from wood. The most recent cost is approximately $3,195.  This discussion was prompted by an application from CPS to extend power along Ray Corbett Drive, that includes 20 new poles (the cost to upgrade to metal would be almost $64,000. Currently, there are wood poles on Ray Corbett Drive and CPS is proposing to extend wooden poles. Staff is seeking direction on the City's desire to pay to updgrade to metal. Keep in mind, this is just one project and staff receives a number of these from the various utility companies throughout the year.   Attachments Steel Pole Presentation  Steel Utility Poles Brian James | City Manager’s Office 1 City RequirementsSchertz UDC •The City’s UDC, Section 21.15.4 Utilities, generally requires utilities to be underground. •Waivers can be granted in certain circumstances, generally based on adjacent land use, to allow them overhead. •Overhead utilities granted a waiver must be placed on steel poles, not wood. •Utility companies, generally charge the developer to extend utilities to and through a project as part of providing service and pass the cost along to the developer – this includes the cost of steel poles. •Where the extension is not driven by a particular development, but is a general extension or upgrade in service, paid for the by the utility company, they push back on the steel pole requirement. Other StandardsOther Standards •In addition to the requirements of the UDC, the franchise agreement and the Public Utility Commission (PUC) regulations come into play. •There was discussion with City Council in 2021 and 2022 as to how to handle these situations. FM 1518 Project •In January 2022 Council directed staff to put out to bid to purchase approximately 370 steel poles as part of the FM 1518 Utility Relocation. •CPS was required to relocated existing power along FM 1518 as part of the FM 1518 expansion project. •CPS indicated the cost difference to upgrade from wood to steel was $1,247,733. (Wood poles $748,070 versus steel at $1,995,803) •The City choose to try to purchase the metal poles ourselves to lower the cost. Bids came back at between $1,253,511 and $1,856,090. This reduced the cost to upgrade from wood to steel poles to $505,411. •The City bidding out for steel poles is probably not very viable on a small project by small project basis. Ray Corbett Drive Upgrade •CPS has submitted a permit to upgrade power on Ray Corbett Drive, behind Ray Corbett Middle School and near Rhine Valley. •The project involves replacing 20 existing wooden poles with different wooden poles. •CPS has provided a cost to upgrade these poles from wood to steel at $63,902.19 ($42,921.50 for wood and $106,833.69 for steel). •Staff is seeking direction on whether Council wishes to pay the cost difference - $63,902.19 to upgrade from wood to steel. Larger Issue •The Ray Corbett Drive upgrade is not the only one staff has received this year and not the only one from CPS. •Staff deals with the same issue with GVEC. •Given that the changes to the Utility Ordinance were fairly recently adopted, less than two years ago, difficulty getting steel poles, and a variety of other issues, staff has been flexible in working with utility companies – allowing wooden poles in some circumstances, generally all have involved areas where wooden poles currently exist. •Outside of a large project like FM 1518, staff estimates, they review utility company driven projects involving 100 to 200 poles per year. •Assuming a cost to upgrade to steel at approximately $3,200 per pole, the cost to upgrade all of these would be between $320,000 and $640,000 per year. Going Forward •This estimate is only for projects that are not driven by a particular development – in those cases the developer would still be responsible for paying for steel poles. •Staff is seeking initial guidance from City Council. •If Council strongly desires to try to fund the difference to have steel poles, staff will submit a resolution for the Ray Corbett Drive project and explore ways to reduce the cost to the City if that is possible. •One option might be to identify the more scenic corridors in Schertz and pay to upgrade to steel as projects some in only on those corridors. 8 Agenda No. 13.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:City Secretary Subject: Discussion regarding Rules and Procedures: a. Videoconferencing b. Hearing of Residents-Written Communications BACKGROUND GOAL COMMUNITY BENEFIT SUMMARY OF RECOMMENDED ACTION RECOMMENDATION Agenda No. 16.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:Finance Subject:Monthly Financial Statements for June and July 2023 (S. Gonzalez/J. Walters) BACKGROUND June Summary: For the General Fund revenue is sitting at 85% of budget while expenditures are at 73% For the Water & Sewer Fund revenue is at 80% and expenditures are at 82% For the EMS Fund revenue is at 72% and expenditures are at 81% July Summary: For the General Fund revenue is sitting at 90% of budget while expenditures are at 80% For the Water & Sewer Fund revenue is at 88% and expenditures are at 88% For the EMS Fund revenue is at 78% and expenditures are at 87% In all main operating funds, revenue is meeting or exceeding expectations. Taxes, investment income, water fees, sewer fees, and garbage fees are all exceeding expectations by at least 5% each and is expected to exceed the budget by year end. The expenditures in the main operating funds are all meeting expectations for this time period.    Attachments June 2023 Monthly Financial Report  July 2023 Monthly Financial Report  CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) ******************************** 2022 - 2023 ********************************* CURRENT CURRENT Y-T-D BUDGET 100% OF BUDGET Y-T-D ACTUAL ENCUMBR BALANCE BUDGET General Fund, 101 Total Revenues 45,116,225.00 38,683,813.67 (7.36)6,432,418.69 85.74% Total General Government 7,278,687.35 5,175,428.57 611,649.37 1,491,609.41 79.51% Total Public Safety 21,204,743.05 13,792,998.40 1,902,715.97 5,509,028.68 74.02% Total Public Environment 2,587,507.00 1,058,940.54 227,429.62 1,301,136.84 49.71% Total Parks & Recreation 3,359,965.78 2,019,234.36 509,979.32 830,752.10 75.27% Total Cultural 1,292,795.30 893,139.85 49,248.78 350,406.67 72.90% Total Internal Services 8,189,980.77 5,428,171.62 941,541.62 1,820,267.53 77.77% Total Misc & Projects 1,202,545.68 174,533.64 5,000.00 1,023,012.04 14.93% Total Expenditures 45,116,224.93 28,542,446.98 4,247,564.68 12,326,213.27 72.68% Revenue Over(Under) Expenditures 0.07 10,141,366.69 (4,247,572.04)(5,893,794.58) General Fund, 101 Total Cash in Bank & Investments 23,805,260.87 Special Events Fund, 106 Total Revenues 24,000.00 61,552.90 0.00 (37,552.90)256.47% Total Expenditures 24,000.00 47,709.13 0.00 (23,709.13)198.79% Revenue Over(Under) Expenditures 0.00 13,843.77 0.00 (13,843.77) Special Events Fund, 106 Total Cash in Bank & Investments 180,499.22 Peg Fund, 110 Total Revenues 944,770.00 56,277.02 0.00 888,492.98 5.96% Total Expenditures 914,770.00 188,332.44 511,911.99 214,525.57 76.55% Revenue Over(Under) Expenditures 30,000.00 (132,055.42)(511,911.99)673,967.41 Peg Fund, 110 Total Cash in Bank & Investments 731,049.81 Water & Sewer, 202 Total Revenues 28,485,858.00 22,655,458.15 0.00 5,830,399.85 79.53% Total Expenditures 26,826,740.63 20,052,995.27 1,962,754.62 4,810,990.74 82.07% Revenue Over(Under) Expenditures 1,659,117.37 2,602,462.88 (1,962,754.62)1,019,409.11 Water & Sewer, 202 Total Cash in Bank & Investments 10,246,792.63 EMS, 203 Total Revenues 12,016,981.82 8,681,275.08 0.00 3,335,706.74 72.24% Total Expenditures 12,015,662.41 9,302,736.01 459,741.73 2,253,184.67 81.25% Revenue Over(Under) Expenditures 1,319.41 (621,460.93)(459,741.73)1,082,522.07 EMS, 203 Total Cash in Bank & Investments 657,943.32 June Statement Schertz, Texas AS OF :June 30, 2023 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) ******************************** 2022 - 2023 ********************************* CURRENT CURRENT Y-T-D BUDGET 100% OF BUDGET Y-T-D ACTUAL ENCUMBR BALANCE BUDGET Drainage, 204 Total Revenues 1,450,073.00 980,733.75 0.00 469,339.25 67.63% Total Expenditures 1,439,807.00 970,030.18 27,905.76 441,871.06 69.31% Revenue Over(Under) Expenditures 10,266.00 10,703.57 (27,905.76)27,468.19 Drainage, 204 Total Cash in Bank & Investments 632,509.28 Hotel Tax, 314 Total Revenues 648,500.00 832,479.13 0.00 (183,979.13)128.37% Total Expenditures 272,915.00 178,665.46 180.00 94,069.54 65.53% Revenue Over(Under) Expenditures 375,585.00 653,813.67 (180.00)(278,048.67) Hotel Tax, 314 Total Cash in Bank & Investments 2,263,479.53 Park, 317 Total Revenues 581,094.00 10,056.91 0.00 571,037.09 1.73% Total Expenditures 387,069.00 387,069.00 0.00 0.00 100.00% Revenue Over(Under) Expenditures 194,025.00 (377,012.09)0.00 571,037.09 Park, 317 Total Cash in Bank & Investments (115,490.04) Tree Mitigation, 319 Total Revenues 71,400.00 73,250.79 0.00 (1,850.79)102.59% Total Expenditures 70,000.00 15,800.00 73,910.94 (19,710.94)128.16% Revenue Over(Under) Expenditures 1,400.00 57,450.79 (73,910.94)17,860.15 Tree Mitigation, 319 Total Cash in Bank & Investments 765,510.04 Capital Recovery Water, 411 Total Revenues 1,151,500.00 747,023.55 0.00 404,476.45 64.87% Total Expenditures 55,748.00 1,000.00 36,438.81 18,309.19 67.16% Revenue Over(Under) Expenditures 1,095,752.00 746,023.55 (36,438.81)386,167.26 Capital Recovery Water, 411 Total Cash in Bank & Investments 5,632,707.43 Capital Recovery Sewer, 421 Total Revenues 601,500.00 516,849.15 0.00 84,650.85 85.93% Total Expenditures 64,248.00 2,557.72 76,559.25 (14,868.97)123.14% Revenue Over(Under) Expenditures 537,252.00 514,291.43 (76,559.25)99,519.82 Capital Recovery Sewer, 421 Total Cash in Bank & Investments 4,876,551.57 Monthly Statement Schertz, Texas AS OF :June 30, 2023 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) ******************************** 2022 - 2023 ********************************* CURRENT CURRENT Y-T-D BUDGET 100% OF BUDGET Y-T-D ACTUAL ENCUMBR BALANCE BUDGET Roadway Impact Fee Area 1, 431 Total Revenues 343,373.00 215,590.80 0.00 127,782.20 62.79% Total Expenditures 93,173.00 104,850.99 0.00 (11,677.99)112.53% Revenue Over(Under) Expenditures 250,200.00 110,739.81 0.00 139,460.19 Roadway Impact Fee Area 1, 431 Total Cash in Bank & Investments 916,710.74 Roadway Impact Fee Area 2, 432 Total Revenues 201,600.00 168,906.45 0.00 32,693.55 83.78% Total Expenditures 55,000.00 102,494.88 0.00 (47,494.88)186.35% Revenue Over(Under) Expenditures 146,600.00 66,411.57 0.00 80,188.43 Roadway Impact Fee Area 2, 432 Total Cash in Bank & Investments 630,439.32 Roadway Impact Fee Area 3, 433 Total Revenues 540,050.00 220,176.73 0.00 319,873.27 40.77% Total Expenditures 165,000.00 0.00 160,000.00 5,000.00 96.97% Revenue Over(Under) Expenditures 375,050.00 220,176.73 (160,000.00)314,873.27 Roadway Impact Fee Area 3, 433 Total Cash in Bank & Investments 1,251,457.22 Roadway Impact Fee Area 4, 434 Total Revenues 3,040.00 262.11 0.00 2,777.89 8.62% Total Expenditures 3,000.00 0.00 0.00 3,000.00 0.00% Revenue Over(Under) Expenditures 40.00 262.11 0.00 (222.11) Roadway Impact Fee Area 4, 434 Total Cash in Bank & Investments 6,315.30 I&S, 505 Total Revenues 8,686,248.00 7,987,308.29 0.00 698,939.71 91.95% Total Expenditures 8,686,248.00 7,355,263.89 1,393,282.64 (62,298.53)100.72% Revenue Over(Under) Expenditures 0.00 632,044.40 (1,393,282.64)761,238.24 I&S, 505 Total Cash in Bank & Investments 2,439,518.16 SED Corporation, 620 Total Revenues 10,050,960.00 5,799,905.91 0.00 4,251,054.09 57.70% Total Expenditures 10,050,960.00 829,366.39 10,345.45 9,211,248.16 8.35% Revenue Over(Under) Expenditures 0.00 4,970,539.52 (10,345.45)(4,960,194.07) SED Corporation, 620 Total Cash in Bank & Investments 29,812,427.10 Total Cash in Bank & Investments 84,733,681.50 Monthly Statement Schertz, Texas AS OF :June 30, 2023 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES REVENUE SUMMARY Taxes 32,305,000.00 1,364,651.45 25,358,146.90 29,199,079.75 - 3,105,920.25 90.39 Franchises 2,550,000.00 - 1,805,294.82 1,639,738.48 - 910,261.52 64.30 Permits 1,717,800.00 189,436.57 1,607,604.78 1,272,665.10 - 445,134.90 74.09 Licenses 45,620.00 117.50 33,730.00 4,210.00 - 41,410.00 9.23 Fees 2,189,200.00 176,156.09 1,658,733.53 1,708,432.84 - 480,767.16 78.04 Fines 9,000.00 1,470.66 7,898.37 9,534.38 (7.36) (527.02) 105.86 Inter-Jurisdictional 1,151,352.00 201,783.00 683,387.55 870,696.22 - 280,655.78 75.62 Fund Transfers 4,208,028.00 217,868.16 2,441,183.03 2,503,034.52 - 1,704,993.48 59.48 Miscellaneous 940,225.00 132,797.41 818,397.77 1,476,422.38 - (536,197.38) 157.03 TOTAL REVENUES 45,116,225.00 2,284,280.84 34,414,376.75 38,683,813.67 (7.36) 6,432,418.69 85.74% EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL Personnel Services 41,750.00 3,346.12 28,045.35 29,019.54 - 12,730.46 69.51 Supplies 1,078.00 - 273.69 168.00 74.98 835.02 22.54 City Support Services 54,880.00 186.78 37,545.08 44,599.63 - 10,280.37 81.27 Operations Support 343.00 - 188.22 43.00 - 300.00 12.54 Staff Support 31,899.00 126.00 18,347.70 17,924.86 - 13,974.14 56.19 Professional Services 3,920.00 - 2,150.00 - - 3,920.00 0.00 TOTAL CITY COUNCIL 133,870.00 3,658.90 86,550.04 91,755.03 74.98 42,039.99 68.60% CITY MANAGER Personnel Services 1,351,878.00 88,222.91 929,207.98 860,596.04 74,016.44 417,265.52 69.13 Supplies 1,470.00 208.93 873.64 1,345.55 93.00 31.45 97.86 City Support Services 1,960.00 - 915.00 1,115.00 375.00 470.00 76.02 Staff Support 24,349.08 1,462.03 18,155.99 14,797.93 629.43 8,921.72 63.36 Capital Outlay - - - - 44.50 (44.50) - TOTAL CITY MANAGER 1,379,657.08 89,893.87 962,793.82 877,854.52 75,158.37 426,644.19 69.08% MUNICIPAL COURT Personnel Services 329,472.00 21,856.30 242,591.80 249,302.48 13,467.52 66,702.00 79.75 Supplies 1,568.00 109.21 756.42 1,062.08 126.94 378.98 75.83 City Support Services 980.00 - 233.87 236.57 - 743.43 24.14 Operations Support 1,960.00 - - - 992.94 967.06 50.66 Staff Support 7,261.80 671.12 1,831.14 2,787.73 29.33 4,444.74 38.79 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 Court Support 980.00 120.00 132.00 756.00 18.00 206.00 78.98 Professional Services 65,954.00 6,037.70 27,460.00 44,816.54 - 21,137.46 67.95 Maintenance Services 8,526.00 - 1,682.00 1,150.00 2,200.00 5,176.00 39.29 Operating Equipment - - 747.70 - 179.99 (179.99) - TOTAL MUNICIPAL COURT 416,701.80 28,794.33 275,434.93 300,111.40 17,014.72 99,575.68 76.10% CUSTOMER RELATIONS-311 Personnel Services 120,518.00 9,049.97 89,640.40 93,925.23 4,434.87 22,157.90 81.61 Supplies 122.50 - 52.87 64.24 - 58.26 52.44 Staff Support 421.40 - 128.16 - - 421.40 - TOTAL CUSTOMER RELATIONS-311 121,061.90 9,049.97 89,821.43 93,989.47 4,434.87 22,637.56 81.30% PLANNING & ZONING Personnel Services 334,574.00 26,664.55 134,124.94 196,727.66 18,798.39 119,047.95 64.42 Supplies 1,979.60 55.70 1,262.26 1,198.63 145.59 635.38 67.90 City Support Services 4,200.00 4,200.00 - 4,200.00 - - 100.00 Operations Support 243.04 - - 31.00 124.00 88.04 63.78 Staff Support 34,584.20 1,784.68 2,336.48 10,312.28 2,893.25 21,378.67 38.18 Professional Services 196.00 - 45.00 (10.00) - 206.00 (5.10) Operating Equipment 318.50 - 285.47 - - 318.50 - TOTAL PLANNING & ZONING 376,095.34 32,704.93 138,054.15 212,459.57 21,961.23 141,674.54 62.33% LEGAL SERVICES Operations Support 9,800.00 164.75 2,493.72 3,041.42 209.25 6,549.33 33.17 Professional Services 127,400.00 8,910.14 48,220.69 34,658.75 - 92,741.25 27.20 TOTAL LEGAL SERVICES 137,200.00 9,074.89 50,714.41 37,700.17 209.25 99,290.58 27.63% CITY SECRETARY Personnel Services 213,949.00 13,367.78 159,119.51 135,186.29 13,030.28 65,732.43 69.28 Supplies 1,727.00 - 777.86 884.33 - 842.67 51.21 City Support Services 11,760.00 - 2,063.97 154.38 - 11,605.62 1.31 Operations Support 247.00 - 138.95 229.00 - 18.00 92.71 Staff Support 4,890.50 634.00 2,398.02 1,564.90 - 3,325.60 32.00 TOTAL CITY SECRETARY 233,573.50 14,381.77 164,498.31 138,398.89 13,030.28 82,144.33 64.83% NON-DEPARTMENTAL City Support Services 918,615.47 69,139.88 509,382.47 568,749.03 68,564.88 281,301.56 69.38 Operations Support 126,420.00 11,852.05 96,061.07 91,116.01 3,542.47 31,761.52 74.88 City Assistance 1,367,603.72 - 1,137,516.62 1,462,226.19 181,378.58 (276,001.05) 120.18 Professional Services 113,802.50 528.38 67,971.47 57,750.18 - 56,052.32 50.75 Fund Chrgs/Transfrs-Spec Events Fnd 27,756.54 - - 9,942.60 - 17,813.94 35.82 TOTAL NON-DEPARTMENTAL 2,554,198.23 81,720.31 1,810,931.63 2,189,984.01 279,285.93 84,928.29 96.67% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 PUBLIC AFFAIRS Personnel Services 348,084.00 22,314.42 253,795.32 249,596.55 14,699.77 83,787.68 75.93 Supplies 1,078.00 - 794.38 681.47 69.93 326.60 69.70 City Support Services 550.00 - 207.00 - - 550.00 - Operations Support 46,521.90 1,395.14 25,330.11 33,866.98 1,097.20 11,557.72 75.16 Staff Support 11,090.00 657.04 2,446.98 6,664.52 2,685.73 1,739.75 84.31 Professional Services 254,360.00 14,880.98 201,233.53 171,572.58 640.51 82,146.91 67.70 Operating Equipment 800.00 - - 703.19 - 96.81 87.90 TOTAL PUBLIC AFFAIRS 662,483.90 39,247.58 483,807.32 463,085.29 19,193.14 180,205.47 72.80% ENGINEERING Personnel Services 1,078,273.00 63,179.69 623,925.18 733,533.47 52,105.77 292,633.76 72.86 Supplies 1,715.00 - 515.66 635.33 145.10 934.57 45.51 Utility Services 7,938.00 607.34 3,144.60 5,272.26 - 2,665.74 66.42 Operations Support 147.00 1,191.70 30.81 1,227.99 - (1,080.99) 835.37 Staff Support 15,650.60 1,261.60 4,611.67 4,891.68 1,399.37 9,359.55 40.20 Professional Services 49,000.00 - 18,643.05 24,309.50 41,295.50 (16,605.00) 133.89 Operating Equipment 11,122.00 - 118.95 219.99 188.98 10,713.03 3.68 Capital Outlay 100,000.00 - - - 85,478.34 14,521.66 85.48 TOTAL ENGINEERING 1,263,845.60 66,240.33 652,254.72 770,090.22 181,286.60 312,468.78 75.28% TOTAL GENERAL GOVERNMENT 7,278,687.35 374,766.88 4,714,860.76 5,175,428.57 611,649.37 1,491,609.41 79.51% PUBLIC SAFETY POLICE Personnel Services 9,599,285.00 593,973.79 6,805,128.79 6,852,811.21 428,503.59 2,317,970.20 75.85 Supplies 110,550.04 2,659.98 56,872.46 55,672.82 17,616.92 37,260.30 66.30 City Support Services 33,810.00 - 33,969.74 36,436.50 - (2,626.50) 107.77 Utility Services 302,232.00 17,417.61 130,068.04 129,394.62 689.72 172,147.66 43.04 Operations Support 16,436.40 - 14,430.55 2,971.29 1,398.87 12,066.24 26.59 Staff Support 308,394.20 14,764.21 115,554.22 121,240.91 47,409.85 139,743.44 54.69 City Assistance 65,170.00 2,236.50 40,874.66 44,775.01 358.92 20,036.07 69.26 Professional Services 79,309.44 4,951.39 53,881.72 42,747.51 5,594.80 30,967.13 60.95 Maintenance Services 78,404.90 - 38,451.93 26,832.80 791.77 50,780.33 35.23 Operating Equipment 408,115.10 112,586.86 127,644.44 191,695.61 148,319.37 68,100.12 83.31 Capital Outlay 752,439.00 - 298,642.52 261,662.27 417,757.98 73,018.75 90.30 TOTAL POLICE 11,754,146.08 748,590.34 7,715,519.07 7,766,240.55 1,068,441.79 2,919,463.74 75.16% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 FIRE RESCUE Personnel Services 6,410,107.00 439,685.15 4,863,257.13 4,567,585.09 279,024.20 1,563,497.71 75.61 Supplies 23,083.90 1,307.66 11,797.31 8,156.46 864.02 14,063.42 39.08 Utility Services 145,039.99 9,172.69 75,340.39 72,639.74 322.31 72,077.94 50.30 Operations Support 4,436.46 - 2,290.26 131.00 - 4,305.46 2.95 Staff Support 222,972.50 11,686.64 99,129.42 108,316.90 56,135.73 58,519.87 73.75 City Assistance 40,227.04 6,040.73 6,064.33 21,152.28 8,458.91 10,615.85 73.61 Professional Services 72,328.00 1,110.74 40,188.82 27,953.65 25,432.00 18,942.35 73.81 Maintenance Services 83,868.40 1,957.21 42,525.20 34,267.80 - 49,600.60 40.86 Other Costs 9,800.00 3,825.00 49,064.34 44,152.18 - (34,352.18) 450.53 Rental/Leasing 26,460.00 28,055.01 38,744.86 28,055.01 - (1,595.01) 106.03 Operating Equipment 127,032.00 4,856.37 44,547.32 24,791.02 20,561.23 81,679.75 35.70 Capital Outlay 488,449.00 - 17,367.00 14,755.42 222,719.75 250,973.83 48.62 TOTAL FIRE RESCUE 7,653,804.29 507,697.20 5,290,316.38 4,951,956.55 613,518.15 2,088,329.59 72.72% INSPECTIONS Personnel Services 1,091,750.00 66,209.72 709,650.68 735,869.58 51,735.42 304,145.00 72.14 Supplies 3,228.00 448.80 825.48 1,673.17 17.59 1,537.24 52.38 Utility Services 8,232.00 595.27 4,167.49 5,174.80 - 3,057.20 62.86 Operations Support 833.00 - 31.00 217.00 31.00 585.00 29.77 Staff Support 45,496.50 1,043.30 9,509.67 10,464.01 5,238.39 29,794.10 34.51 Professional Services 68,600.00 - 40,700.00 2,250.00 66,350.00 - 100.00 Operating Equipment 9,407.00 - 570.94 7,304.56 (293.97) 2,396.41 74.53 Capital Outlay 43,750.00 - - - 76,121.44 (32,371.44) 173.99 TOTAL INSPECTIONS 1,271,296.50 68,297.09 765,455.26 762,953.12 199,199.87 309,143.51 75.68% NEIGHBORHOOD SERVICES Personnel Services 368,203.00 30,545.82 243,760.83 277,142.93 16,192.48 74,867.59 79.67 Supplies 9,089.12 70.39 1,588.18 5,645.13 855.21 2,588.78 71.52 Utility Services 8,624.00 436.45 3,130.04 3,184.32 - 5,439.68 36.92 Operations Support 3,350.62 - 31.00 93.00 31.00 3,226.62 3.70 Staff Support 26,660.94 2,838.92 4,607.15 10,025.14 4,197.49 12,438.31 53.35 Professional Services 2,450.00 - - - - 2,450.00 - Maintenance Services 24,700.00 560.00 6,675.00 9,581.46 - 15,118.54 38.79 Operating Equipment 6,418.50 149.98 1,159.45 6,176.20 279.98 (37.68) 100.59 TOTAL NEIGHBORHOOD SERVICES 525,496.18 34,601.56 260,951.65 311,848.18 21,556.16 192,091.84 63.45% TOTAL PUBLIC SAFETY 21,204,743.05 1,359,186.19 14,032,242.36 13,792,998.40 1,902,715.97 5,509,028.68 74.02% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 PUBLIC ENVIRONMENT STREETS Personnel Services 1,107,287.00 54,627.70 739,862.37 739,962.94 56,149.81 311,174.25 71.90 Supplies 178,850.00 11,901.51 70,768.68 88,876.74 12,867.49 77,105.77 56.89 City Support Services 5,880.00 667.72 1,535.33 2,297.07 3.20 3,579.73 39.12 Utility Services 196,000.00 16,127.19 143,346.66 142,489.30 395.98 53,114.72 72.90 Staff Support 22,050.00 1,982.97 13,419.75 10,937.21 4,312.00 6,800.79 69.16 Professional Services 30,380.00 1,000.00 7,536.10 2,534.70 - 27,845.30 8.34 Maintenance Services 725,790.00 - 244,530.22 5,782.10 14,450.00 705,557.90 2.79 Rental/Lease 4,900.00 - 4,285.00 848.23 - 4,051.77 17.31 Operating Equipment 6,370.00 - 4,876.28 14,026.25 229.99 (7,886.24) 223.80 Capital Outlay 310,000.00 - 101,916.62 51,186.00 139,021.15 119,792.85 61.36 TOTAL STREETS 2,587,507.00 86,307.09 1,332,077.01 1,058,940.54 227,429.62 1,301,136.84 49.71% TOTAL PUBLIC ENVIRONMENT 2,587,507.00 86,307.09 1,332,077.01 1,058,940.54 227,429.62 1,301,136.84 49.71% PARKS & RECREATION PARKS DEPARTMENT Personnel Services 975,812.00 67,986.04 539,972.65 698,264.21 43,583.64 233,964.15 76.02 Supplies 111,443.00 3,469.56 76,880.92 66,243.67 45,727.84 (528.51) 100.47 City Support Services 180,948.40 39,258.47 106,021.06 162,583.75 15,289.83 3,074.82 98.30 Utility Services 250,880.00 25,211.40 155,988.48 203,053.24 676.07 47,150.69 81.21 Operations Support 1,960.00 - 50.00 274.25 - 1,685.75 13.99 Staff Support 19,276.60 5,285.88 13,447.37 22,352.76 319.39 (3,395.55) 117.61 Professional Services 194,987.08 2,500.00 97,008.00 35,007.35 207,832.00 (47,852.27) 124.54 Maintenance Services 13,720.00 2,729.88 12,356.90 11,948.43 2,015.00 (243.43) 101.77 Rental/Leasing 9,800.00 2,503.00 5,267.88 7,235.61 2,869.80 (305.41) 103.12 Operating Equipment 72,715.00 17,228.86 26,081.45 44,744.66 20,929.25 7,041.09 90.32 Capital Outlay 480,615.00 33,670.75 59,173.47 93,599.92 152,251.84 234,763.24 51.15 TOTAL PARKS DEPARTMENT 2,312,157.08 199,843.84 1,092,248.18 1,345,307.85 491,494.66 475,354.57 79.44% SWIM POOL Supplies 24,990.00 3,074.29 23,359.53 10,251.04 5,235.82 9,503.14 61.97 Utility Services 16,170.00 2,220.43 16,238.46 13,718.95 208.15 2,242.90 86.13 Maintenance Services 539,664.00 39,883.21 367,663.73 289,505.90 4,200.00 245,958.10 54.42 TOTAL SWIM POOL 580,824.00 45,177.93 407,261.72 313,475.89 9,643.97 257,704.14 55.63% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 EVENT FACILITIES Personnel Services 380,583.00 27,868.66 238,111.78 293,524.26 7,329.03 79,729.71 79.05 Supplies 4,410.00 591.61 3,078.35 2,062.38 368.54 1,979.08 55.12 Utility Services 48,588.40 5,886.04 24,056.93 48,634.69 - (46.29) 100.10 Operations Support 15,297.80 5,072.96 1,045.59 10,350.99 31.00 4,915.81 67.87 Staff Support 4,875.50 237.00 1,556.47 1,963.55 671.53 2,240.42 54.05 Maintenance Services 2,450.00 - 3,257.77 - - 2,450.00 - Operating Equipment 10,780.00 89.99 9,382.75 3,914.75 440.59 6,424.66 40.40 TOTAL EVENT FACILITIES 466,984.70 39,746.26 280,489.64 360,450.62 8,840.69 97,693.39 79.08% TOTAL PARKS & RECREATION 3,359,965.78 284,768.03 1,779,999.54 2,019,234.36 509,979.32 830,752.10 75.27% CULTURAL LIBRARY Personnel Services 993,719.00 68,781.25 689,176.96 717,305.04 40,817.64 235,596.32 76.29 Supplies 18,130.00 1,231.39 7,642.75 9,546.85 1,358.84 7,224.31 60.15 Utility Services 60,760.00 8,334.30 40,055.31 44,498.31 - 16,261.69 73.24 Operations Support 4,018.00 331.00 1,587.69 2,384.22 339.98 1,293.80 67.80 Staff Support 7,874.30 - 5,899.16 6,108.97 - 1,765.33 77.58 Professional Services 2,254.00 - 2,129.00 - - 2,254.00 - Operating Equipment 191,040.00 10,863.79 111,698.22 113,296.46 6,732.32 71,011.22 62.83 TOTAL LIBRARY 1,292,795.30 89,541.73 858,189.09 893,139.85 49,248.78 350,406.67 72.90% TOTAL CULTURAL 1,292,795.30 89,541.73 858,189.09 893,139.85 49,248.78 350,406.67 72.90% INTERNAL SERVICE INFORMATION TECHNOLOGY Personnel Services 1,109,865.00 72,188.29 725,385.47 773,515.18 57,569.33 278,780.49 74.88 Supplies 11,085.09 844.13 6,102.31 4,505.29 1,732.83 4,846.97 56.27 City Support Services 1,128,273.66 20,938.69 729,232.89 729,898.64 134,625.03 263,749.99 76.62 Utility Services 342,896.18 12,891.26 249,008.47 273,063.92 22,224.11 47,608.15 86.12 Staff Support 87,333.80 657.93 25,532.22 37,425.05 957.79 48,950.96 43.95 Professional Services 25,970.00 381.25 1,406.25 9,948.64 2,598.31 13,423.05 48.31 Maintenance Services 14,700.00 10,670.18 1,777.35 11,357.03 725.68 2,617.29 82.20 Rental/Leasing 3,577.00 - 2,737.62 1,294.74 - 2,282.26 36.20 Operating Equipment 276,269.10 7,127.80 193,036.94 87,235.05 54,948.08 134,085.97 51.47 TOTAL INFORMATION TECHNOLOGY 3,063,097.64 125,759.43 1,934,219.52 1,970,828.00 275,381.16 816,888.48 73.33% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 HUMAN RESOURCES Personnel Services 510,089.00 35,281.76 322,132.79 375,713.91 19,705.35 114,669.74 77.52 Supplies 3,846.00 101.89 867.61 658.98 810.00 2,377.02 38.20 Human Services 173,558.00 11,966.72 117,067.96 111,418.33 26,030.07 36,109.60 79.19 Operations Support 22,390.00 242.50 2,324.84 4,517.51 - 17,872.49 20.18 Staff Support 38,367.00 2,941.86 22,995.83 38,430.64 2,624.47 (2,688.11) 107.01 City Assistance 14,700.00 2,166.00 13,963.00 14,026.00 1,258.00 (584.00) 103.97 Professional Services 4,900.00 - - - - 4,900.00 - Operating Equipment 490.00 - - 81.25 - 408.75 16.58 TOTAL HUMAN RESOURCES 768,340.00 52,700.73 479,352.03 544,846.62 50,427.89 173,065.49 77.48% FINANCE Personnel Services 699,363.00 47,450.87 501,172.85 527,962.74 27,942.22 143,458.04 79.49 Supplies 2,646.00 - 1,572.98 1,948.63 - 697.37 73.64 Staff Support 4,055.00 - 1,318.52 2,411.69 - 1,643.31 59.47 Professional Sevices 48,216.00 9,000.00 38,545.29 24,003.18 2,728.50 21,484.32 55.44 Operating Equipment 1,188.00 - - 1,187.93 - 0.07 99.99 TOTAL FINANCE 755,468.00 56,450.87 542,609.64 557,514.17 30,670.72 167,283.11 77.86% PURCHASING & ASSET MGT Personnel Services 268,812.00 18,438.65 196,315.58 205,282.90 11,875.83 51,653.27 80.78 Supplies 3,724.00 228.50 1,808.35 2,632.76 309.45 781.79 79.01 Operations Support 6,897.00 861.93 2,672.00 4,155.65 2,497.13 244.22 96.46 Staff Support 9,947.00 671.95 3,581.54 3,890.45 170.00 5,886.55 40.82 City Assistance 1,490.00 - 1,546.00 649.98 209.00 631.02 57.65 Operating Equipment 3,700.00 519.96 379.98 3,700.00 - - 100.00 TOTAL PURCHASING & ASSET MGT 295,370.00 21,514.36 206,303.45 221,105.11 15,061.41 59,203.48 79.96% FLEET SERVICE Personnel Services 681,919.00 46,220.75 386,488.53 451,900.30 34,583.03 195,435.67 71.34 Supplies 261,680.00 25,433.96 146,973.34 188,399.40 25,221.36 48,059.24 81.63 City Support Services 10,720.00 1,178.20 4,689.34 3,781.77 - 6,938.23 35.28 Utility Services 11,760.00 746.66 5,570.95 6,939.85 - 4,820.15 59.01 Staff Support 32,740.00 4,078.65 13,342.75 18,049.68 2,184.84 12,505.48 61.80 Maintenance Services 283,860.00 51,583.94 170,708.61 207,402.22 34,558.36 41,899.42 85.24 Operating Equipment 21,576.13 1,305.00 11,719.15 5,139.90 8,363.64 8,072.59 62.59 Capital Outlay 46,875.00 - 95,465.04 - 94,256.40 (47,381.40) 201.08 TOTAL FLEET SERVICE 1,351,130.13 130,547.16 850,586.93 881,613.12 199,167.63 270,349.38 79.99% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 FACILITY SERVICES Personnel Services 879,776.00 54,288.52 569,749.22 634,799.59 47,012.16 197,964.25 77.50 Supplies 151,785.00 7,912.69 64,356.07 93,866.40 15,435.10 42,483.50 72.01 Utility Services 189,140.00 25,359.53 129,469.85 138,234.77 18.83 50,886.40 73.10 Staff Support 20,620.00 2,150.42 9,528.82 14,110.96 287.05 6,221.99 69.83 Professional Services 193,904.00 12,757.31 107,889.79 89,247.37 72,601.67 32,054.96 83.47 Maintenance Services 424,440.00 28,249.59 220,618.49 281,065.51 118,573.16 24,801.33 94.16 Rental/Leasing 490.00 - - - - 490.00 - Operating Equipment 3,920.00 - 350.00 940.00 406.00 2,574.00 34.34 Capital Outlay 92,500.00 - 26,033.00 - 116,498.84 (23,998.84) 125.94 TOTAL BUILDING MAINTENANCE 1,956,575.00 130,718.06 1,127,995.24 1,252,264.60 370,832.81 333,477.59 82.96% TOTAL INTERNAL SERVICE 8,189,980.77 517,690.61 5,141,066.81 5,428,171.62 941,541.62 1,820,267.53 77.77% MISC & PROJECTS Project Fund Charges/Transfers 850,000.00 - 505,411.00 203.50 - 849,796.50 0.02 TOTAL PROJECTS 850,000.00 - 505,411.00 203.50 - 849,796.50 0.02% CITY ASSISTANCE City's Assistance to Agencies 326,012.68 21,686.10 215,878.50 168,521.60 5,000.00 152,491.08 53.23 Operating Equipment 13,793.00 800.00 - 5,287.54 - 8,505.46 38.33 TOTAL CITY ASSISTANCE 339,805.68 22,486.10 215,878.50 173,809.14 5,000.00 160,996.54 52.62% SEWER PROJECTS TOTAL SEWER PROJECTS - - - - - - 0.00% COURT - RESTRICTED FUNDS Operating Equipment 12,740.00 - 5,985.00 521.00 - 12,219.00 4.09 TOTAL COURT-RESTRICTED FUNDS 12,740.00 - 5,985.00 521.00 - 12,219.00 4.09% TOTAL MISC & PROJECTS 1,202,545.68 22,486.10 727,274.50 174,533.64 5,000.00 1,023,012.04 14.93% TOTAL EXPENDITURES 45,116,224.93 2,734,746.63 28,585,710.07 28,542,446.98 4,247,564.68 12,326,213.27 72.68% REVENUE OVER(UNDER) EXPEND.0.07 (450,465.79) 5,828,666.68 10,141,366.69 (4,247,572.04) (5,893,794.58) 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Taxes 000-411100 Advalorem Tax-Current 17,965,000.00 155,325.93 15,531,899.63 17,899,513.74 - 65,486.26 99.64 000-411110 Disable Veterans Assist Pymnt 1,100,000.00 - 897,968.67 1,179,231.99 - (79,231.99) 107.20 000-411200 Advalorem Tax-Delinquent 50,000.00 (3,307.98) 9,850.63 92,010.69 - (42,010.69) 184.02 000-411300 Advalorem Tax-P&I 80,000.00 8,065.20 89,503.70 93,197.58 - (13,197.58) 116.50 000-411500 Sales Tax Revenue-Gen Fund 13,040,000.00 1,197,480.07 8,770,605.95 9,869,548.82 - 3,170,451.18 75.69 000-411700 Mixed Beverage Tax 70,000.00 7,088.23 58,318.32 65,576.93 - 4,423.07 93.68 TOTAL Taxes 32,305,000.00 1,364,651.45 25,358,146.90 29,199,079.75 - 3,105,920.25 90.39% Franchises 000-421200 Center Point/Entex Energy 120,000.00 - 101,877.06 104,321.20 - 15,678.80 86.93 000-421220 City Public Service 1,200,000.00 - 787,288.05 779,474.73 - 420,525.27 64.96 000-421240 Guadalupe Valley Elec Co-op 475,000.00 - 355,984.06 304,879.71 - 170,120.29 64.19 000-421250 New Braunfels Utilities 80,000.00 - 54,868.11 48,595.14 - 31,404.86 60.74 000-421300 Time Warner-State Franchise 325,000.00 - 231,529.40 213,232.79 - 111,767.21 65.61 000-421460 AT&T Franchise Fee 75,000.00 - 62,805.36 28,191.82 - 46,808.18 37.59 000-421480 Other Telecom Franchise - ROW 100,000.00 - 80,154.33 45,985.50 - 54,014.50 45.99 000-421500 Solid Waste Franchise Fee 175,000.00 - 130,788.45 115,057.59 - 59,942.41 65.75 TOTAL Franchises 2,550,000.00 - 1,805,294.82 1,639,738.48 - 910,261.52 64.30% Permits 000-431100 Home Occupation Permit 550.00 - 350.00 140.00 - 410.00 25.45 000-431205 Bldg Permit-Residential 513,000.00 19,762.00 229,989.50 175,573.50 - 337,426.50 34.22 000-431210 Bldg Permit-Commercial 347,000.00 20,865.00 633,743.69 487,190.20 - (140,190.20) 140.40 000-431215 Bldg Permit-General 328,000.00 17,454.00 203,622.76 173,446.60 - 154,553.40 52.88 000-431300 Mobile Home Permit - 125.00 50.00 225.00 - (225.00) - 000-431400 Signs Permit 5,500.00 519.00 4,555.00 4,400.68 - 1,099.32 80.01 000-431500 Food Establishmnt Permit 71,000.00 1,100.00 50,810.00 52,315.00 - 18,685.00 73.68 000-431700 Plumbing Permit 123,000.00 12,346.00 68,380.00 72,604.00 - 50,396.00 59.03 000-431750 Electrical Permit 70,000.00 4,440.00 43,580.00 42,640.00 - 27,360.00 60.91 000-431800 Mechanical Permit 60,000.00 5,020.00 33,240.00 31,880.00 - 28,120.00 53.13 000-431900 Solicitor/Peddler Permit 2,000.00 120.00 1,730.00 2,430.00 - (430.00) 121.50 000-431950 Animal/Pet Permit 250.00 - 200.00 100.00 - 150.00 40.00 000-432000 Cert of Occupancy Prmt 9,500.00 550.00 7,550.00 6,300.00 - 3,200.00 66.32 C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 000-432100 Security Alarm Permit 43,000.00 3,835.00 29,950.00 23,637.00 - 19,363.00 54.97 000-432300 Grading/Clearing Permit 15,000.00 1,722.50 18,680.23 23,296.72 - (8,296.72) 155.31 000-432400 Development Permit 100,000.00 99,244.07 258,789.60 154,438.40 - (54,438.40) 154.44 000-435000 Fire Permit 30,000.00 2,334.00 22,384.00 22,048.00 - 7,952.00 73.49 TOTAL Permits 1,717,800.00 189,436.57 1,607,604.78 1,272,665.10 - 445,134.90 74.09% Licenses 000-441000 Alcohol Beverage License 8,500.00 117.50 5,430.00 4,130.00 - 4,370.00 48.59 000-441300 Mobile Home License 120.00 - 120.00 80.00 - 40.00 66.67 000-442000 Contractors License 37,000.00 - 28,180.00 - - 37,000.00 - TOTAL Licenses 45,620.00 117.50 33,730.00 4,210.00 - 41,410.00 9.23% Fees 000-451000 Municipal Court Fines 525,000.00 28,341.78 355,242.98 274,900.18 - 250,099.82 52.36 000-451010 Texas Motor Carrier Fines 30,000.00 - 21,704.00 - - 30,000.00 - 000-451015 CVE Out of Service 3,000.00 - 1,900.00 - - 3,000.00 000-451100 Arrest Fee 12,000.00 791.25 11,473.53 8,095.60 - 3,904.40 67.46 000-451200 Warrant Fees 53,000.00 4,076.00 42,005.53 33,695.87 - 19,304.13 63.58 000-451340 Judicial Fee-City 300.00 26.40 275.37 185.41 - 114.59 61.80 000-451400 Traffic Fine Costs TTL 6,000.00 290.47 4,916.57 3,198.24 - 2,801.76 53.30 000-451510 Juvenile Case Mgmt Fee 3,000.00 220.05 2,304.91 1,545.17 - 1,454.83 51.51 000-451520 Truancy Fees 14,000.00 741.39 11,193.88 8,190.99 - 5,809.01 58.51 000-451530 Local Municipal Jury Fund 150.00 14.43 217.84 159.94 - (9.94) 106.63 000-451600 Technology Fund Fee 13,000.00 756.98 10,627.95 7,693.74 - 5,306.26 59.18 000-451700 Security Fee 15,000.00 841.83 12,110.99 8,807.04 - 6,192.96 58.71 000-451800 Time Payment Fee-City 4,000.00 239.25 3,459.28 2,928.31 - 1,071.69 73.21 000-451850 State Fines 10% Service Fee 15,000.00 - 10,610.97 16,190.22 - (1,190.22) 107.93 000-451900 DPS Payment-Local 4,000.00 283.33 3,441.75 2,467.33 - 1,532.67 61.68 000-452000 Child Safety Fee 5,000.00 83.34 3,771.77 2,751.69 - 2,248.31 55.03 000-452100 Platting Fees 54,000.00 7,500.00 41,250.00 47,000.00 - 7,000.00 87.04 000-452200 Site Plan Fee 23,000.00 3,000.00 18,500.00 19,500.00 - 3,500.00 84.78 000-452300 Plan Check Fee 570,000.00 23,324.00 454,615.74 365,493.46 - 204,506.54 64.12 000-452320 Tree Mitigation Admin Fee 15,000.00 - 11,550.00 - - 15,000.00 - 000-452400 BOA/Variance Fees 2,500.00 - 2,500.00 2,500.00 - - 100.00 000-452600 Specific Use/Zone Chng Fee 26,450.00 2,000.00 31,000.00 26,800.00 - (350.00) 101.32 000-452710 Zoning Ltr & Dev Rights 2,550.00 - 4,350.00 2,250.00 - 300.00 88.24 000-453100 Reinspection Fees 190,000.00 16,975.00 144,100.00 196,450.00 - (6,450.00) 103.39 000-453110 Swim Pool Inspection Fee 2,900.00 - 660.00 2,530.00 - 370.00 87.24 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 000-453200 Lot Abatement 6,700.00 - 4,725.00 7,368.88 - (668.88) 109.98 000-453211 Admin Fee-Inspections 10,000.00 700.00 9,900.00 3,000.00 - 7,000.00 30.00 000-453710 Foster Care 500.00 - 50.00 - - 500.00 - 000-454200 Pool Gate Admission Fee 22,000.00 10,914.00 12,451.00 14,172.00 - 7,828.00 64.42 000-454300 Seasonal Pool Pass Fee 4,000.00 3,330.00 6,695.00 6,290.00 - (2,290.00) 157.25 000-456110 Senior Center Memberships 16,000.00 1,916.00 18,660.00 21,876.00 - (5,876.00) 136.73 000-456120 Senior Center Meal Fee 20,000.00 6,602.73 18,486.12 31,422.33 - (11,422.33) 157.11 000-456500 HAZ MAT Fees 5,000.00 - - - - 5,000.00 - 000-456600 Fire Re-inspection Fee 700.00 - 50.00 345.00 - 355.00 49.29 000-458000 Sale of General Fixed Assets - - 37,572.00 - - - - 000-458110 Sale of Mdse - GovDeals 100,000.00 32,833.00 4,374.27 110,376.01 - (10,376.01) 110.38 000-458400 Civic Center Rental Fees 225,000.00 12,001.00 207,896.50 249,699.00 - (24,699.00) 110.98 000-458401 Capital Recovery Fee-Civic C - - 1,450.00 (500.00) - 500.00 - 000-458402 Civic Center Ancillary Fees - (400.00) 1,015.00 (400.00) - 400.00 - 000-458450 North Center Rental Fees 28,000.00 (1,175.00) 28,750.00 34,856.25 - (6,856.25) 124.49 000-458460 Senior Center Rental 7,000.00 1,400.00 1,400.00 6,300.00 - 700.00 90.00 000-458500 Community Center Rental Fees 40,000.00 3,624.00 40,559.25 54,402.00 - (14,402.00) 136.01 000-458501 Community Center Service Fees - - 650.00 - - - - 000-458510 Grand Ballroom Rental Fees - - (30,693.75) - - - - 000-458520 Cut-Off Hall Rental Fees - - 600.00 - - - - 000-458540 Bluebonnet Hall Rental Fees - - (2,737.50) - - - - 000-458550 Pavilion Rental Fees 25,000.00 2,697.50 18,865.00 21,675.00 - 3,325.00 86.70 000-458560 Chamber of Comm Rent 7,800.00 - 5,850.00 7,800.00 - - 100.00 000-458570 Non-Resident SYSA League 10,000.00 - 7,500.00 10,420.00 - (420.00) 104.20 000-458590 Cancellation Fees-Event Rental 1,500.00 1,150.00 1,500.00 4,750.00 - (3,250.00) 316.67 000-458650 NonResident User Fee-BVYA - 830.00 7,240.00 7,510.00 - (7,510.00) - 000-458660 BVYA Utility Reimbursement 15,000.00 - 6,485.71 13,466.49 - 1,533.51 89.78 000-458670 SYSA Utility Reimbursement 7,500.00 1,945.36 6,651.48 5,907.69 - 1,592.31 78.77 000-458675 Lions Futbol Utility Reimbrsmt 15,000.00 4,688.00 3,516.00 17,540.00 - (2,540.00) 116.93 000-458685 Recreation Programs 1,000.00 1,104.00 (25.00) 13,069.00 - (12,069.00) 1,306.90 000-458685.001Rec Prgrm-Kickball Leagues 2,600.00 - 4,405.00 1,625.00 - 975.00 62.50 000-458700 Vehicle Impoundment - - 9,930.00 9,291.00 - (9,291.00) - 000-459300 Notary Fee 50.00 - 42.00 30.00 - 20.00 60.00 000-459600 Animal Adoption Fee 12,000.00 1,425.00 7,885.00 9,985.00 - 2,015.00 83.21 000-459700 Pet Impoundment Fee 13,000.00 700.00 8,901.00 8,858.00 - 4,142.00 68.14 000-459800 Police Reports Fee 5,000.00 420.00 4,311.39 3,634.00 - 1,366.00 72.68 TOTAL Fees 2,189,200.00 176,156.09 1,658,733.53 1,708,432.84 - 480,767.16 78.04% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 Fines 000-463000 Library Fines 9,000.00 1,470.66 7,898.37 9,534.38 (7.36) (527.02) 105.86 TOTAL Fines 9,000.00 1,470.66 7,898.37 9,534.38 (7.36) (527.02) 105.86% Inter-Jurisdictional 000-473100 Bexar Co - Fire 21,077.00 - 7,025.92 - - 21,077.00 - 000-473200 City of Seguin-Fire Contract 30,107.00 3,083.33 19,514.32 31,296.85 - (1,189.85) 103.95 000-473300 Guadalupe Co-Library 220,000.00 18,096.00 162,864.00 162,864.00 - 57,136.00 74.03 000-474200 Library Services-Cibolo 40,000.00 - 40,000.00 40,000.00 - - 100.00 000-474210 Library Services-Selma 25,000.00 - 24,825.00 25,275.00 - (275.00) 101.10 000-474400 Dispatch Service-Cibolo 160,000.00 80,000.00 163,000.00 120,000.00 - 40,000.00 75.00 000-474600 School Crossing Guard-Bexar Co 36,000.00 4,172.13 26,463.65 33,050.64 - 2,949.36 91.81 000-474610 School Cross Guard-Guadalupe C 41,000.00 4,553.54 35,117.41 35,378.67 - 5,621.33 86.29 000-474620 School Crossing Guards - Comal 1,900.00 - 14,571.25 15,404.81 - (13,504.81) 810.78 000-474700 School Officer Funding 551,268.00 91,878.00 183,756.00 407,426.25 - 143,841.75 73.91 000-474750 Crime Victim Liaison Agreement 25,000.00 - 6,250.00 - - 25,000.00 - TOTAL Inter-Jurisdictional 1,151,352.00 201,783.00 683,387.55 870,696.22 - 280,655.78 75.62% Fund Transfers 000-480000 Indirect Costs-EMS 216,994.00 18,082.83 159,555.01 162,745.51 - 54,248.49 75.00 000-480100 Indirect Costs-Hotel/Motel 69,915.00 5,826.25 55,832.26 52,436.25 - 17,478.75 75.00 000-481000 Transfer In - Reserves 1,086,155.00 - - - - 1,086,155.00 - 000-485000 Interfund Charges-Drainage-5%320,073.00 26,672.75 231,007.50 240,054.75 - 80,018.25 75.00 000-486000 Interfund Chrges-Admin W&S 1,493,620.00 124,468.33 1,108,672.51 1,120,215.01 - 373,404.99 75.00 000-486202 Transfer In-Water&Sewer Fund 4,000.00 - - - - 4,000.00 - 000-486203 Transfer In-EMS 4,000.00 - - - - 4,000.00 - 000-486204 Transfer In-Drainage 1,000.00 - - - - 1,000.00 - 000-487000 Interfund Charges-Fleet 470,050.00 42,818.00 379,131.75 385,362.00 - 84,688.00 81.98 000-488000 Interfund Charges-4B 542,221.00 - 506,984.00 542,221.00 - - 100.00 TOTAL Fund Transfers 4,208,028.00 217,868.16 2,441,183.03 2,503,034.52 - 1,704,993.48 59.48% Miscellaneous 000-491000 Interest Earned 25,000.00 5,991.74 5,854.79 110,433.38 - (85,433.38) 441.73 000-491200 Investment Income 250,000.00 86,496.41 65,564.81 622,060.65 - (372,060.65) 248.82 000-491900 Unrealized Gain/Loss-CapOne - (7,856.63) (57,114.67) 3,241.63 - (3,241.63) - 000-493000 Donations-Others 375.00 - - 375.00 - - 100.00 000-493120 Donations-Public Library 10,000.00 301.80 1,038.27 1,698.25 - 8,301.75 16.98 000-493400 Donations-Animal Control 5,000.00 380.00 3,143.00 1,535.00 - 3,465.00 30.70 000-493465 Donations-Senior Center 10,000.00 316.00 3,770.33 2,140.05 - 7,859.95 21.40 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 000-493503 Donation-Fire Rescue 1,000.00 - - 150.00 - 850.00 15.00 000-493618 Donation - Veteran's Memorial 1,250.00 - 2,630.00 1,200.00 - 50.00 96.00 000-493700 July 4th Activities 26,000.00 8,950.00 27,850.00 33,050.00 - (7,050.00) 127.12 000-493701 Proceeds-Holidazzle 12,500.00 - 21,600.00 16,070.00 - (3,570.00) 128.56 000-493704 Moving on Main 4,000.00 3,400.00 8,700.00 12,000.00 - (8,000.00) 300.00 000-493706 Music, Movies in the Park 8,000.00 - 8,000.00 8,000.00 - - 100.00 000-493707 Cornhole League 2,000.00 - - 1,100.00 - 900.00 55.00 000-494481 LawEnforcemtOfficersStnd&5,000.00 - 4,151.77 4,106.62 - 893.38 82.13 000-495100 Mobile Stage Rental Fees - - 3,600.00 1,550.00 - (1,550.00) - 000-497000 Misc Income-Gen Fund 60,000.00 11,599.65 40,325.08 26,974.56 - 33,025.44 44.96 000-497005 Schertz Magazine Advertising 145,000.00 12,175.00 106,393.12 93,818.75 - 51,181.25 64.70 000-497100 Misc Income-Police 9,000.00 342.04 6,414.05 5,045.34 - 3,954.66 56.06 000-497150 Misc Income-Fire Department - - 0.11 - - - - 000-497200 Misc Income-Library 3,000.00 289.00 2,778.95 3,999.85 - (999.85) 133.33 000-497210 Misc Income-Library Copier 14,000.00 1,617.25 10,485.17 13,087.22 - 912.78 93.48 000-497300 Misc Income-Animal Control 500.00 60.00 330.00 1,005.00 - (505.00) 201.00 000-497400 Misc Income-Streets Dept 50,000.00 2,091.85 26,420.27 29,349.87 - 20,650.13 58.70 000-497460 Misc Income-Parks - 78.80 74.60 169.80 - (169.80) - 000-497500 Misc Income-TML Ins. Claims 25,000.00 - 7,492.06 24,994.55 - 5.45 99.98 000-497550 Misc Income-TML WC Reimbursmnt 10,000.00 4,364.99 49,202.22 4,520.00 - 5,480.00 45.20 000-497600 Misc Income-Vending Mach 1,600.00 157.71 965.28 1,505.61 - 94.39 94.10 000-497610 Misc Income-Muni Court - - 1.80 400.00 - (400.00) - 000-498000 Reimbursmnt-Gen Fund 20,000.00 - - - - 20,000.00 - 000-498105 Reimbursmt Police OT-DEA 35,000.00 2,041.55 22,517.48 12,183.24 - 22,816.76 34.81 000-498110 Reimburmnt Fire-Emg Acti-OT 200,000.00 - 446,209.28 440,657.76 - (240,657.76) 220.33 000-498150 Reimbursement - Library 7,000.00 - - - - 7,000.00 - TOTAL Miscellaneous 940,225.00 132,797.41 818,397.77 1,476,422.38 - (536,197.38) 157.03% TOTAL REVENUES 45,116,225.00 2,284,280.84 34,414,376.75 38,683,813.67 (7.36) 6,432,418.69 85.74% Cash in Bank Claim on Operating Cash Pool-Checking 271,581.47$ Cash in Investments LOGIC Investment-General Fund 20,164,255.20 LOGIC Investment-Equip Replacement 82,474.02 LOGIC Investment-Veh Replacement 556,104.50 LOGIC Investment-Air Condi Replacment 302,636.40 CAPITAL ONE Investment-General Fund 1,419,451.97 CD - Bank of New York 251,944.01 CD - Capital One MCLEAN 252,271.10 CD - Capital One ALLEN 252,271.10 CD - Goldman Sachs 252,271.10 Total Cash in Bank & Investments 23,805,260.87$ GENERAL FUND CASH IN BANK AND INVESTMENTS AS OF: June 30, 2023 Updated report at 5/12/2020 by Maya AS OF: March 31, 2020 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2022-23 1,012,285 1,191,635 1,032,144 956,099 1,227,037 989,612 930,666 1,175,108 1,134,030 2021-22 1,004,614 1,103,814 826,933 926,859 1,104,306 840,622 803,436 1,090,848 969,440 953,702 1,215,909 1,063,576 2020-21 743,235 894,399 769,523 766,917 1,051,843 776,582 652,217 1,039,235 878,852 881,389 1,342,856 917,603 2019-20 669,061 809,661 729,135 656,810 908,377 953,913 662,240 840,330 708,822 765,963 880,492 847,850 - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 Sales Tax-General Fund AS OF: March 31, 2020 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2022-23 103,252 1,096,390 8,035,670 5,903,515 2,176,684 188,387 54,021 186,268 155,326 2021-22 64,306 790,610 7,588,294 4,069,380 2,505,204 168,170 49,143 82,010 177,339 32,660 40,812 21,138 2020-21 67,176 970,388 6,869,022 3,995,189 2,086,758 244,347 76,381 71,700 174,542 42,752 33,745 130,219 2019-20 181,122 806,033 6,755,473 4,432,940 1,463,522 101,212 72,046 56,463 88,055 48,550 20,479 76,361 - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 ADVALOREM TAX C I T Y O F S C H E R T Z 106-SPECIAL EVENTS FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fund Transfers - - - 146.72 - (146.72) - Miscellaneous 24,000.00 81.34 50,040.08 61,406.18 - (37,406.18) 255.86 TOTAL REVENUES 24,000.00 81.34 50,040.08 61,552.90 - (37,552.90) 256.47% EXPENDITURE SUMMARY GENERAL GOVERNMENT CULTURAL KICK CANCER 10,000.00 - 9,848.94 22,194.63 - (12,194.63) 221.95 HAL BALDWIN SCHOLARSHIP 14,000.00 8,500.00 19,706.88 25,514.50 - (11,514.50) 182.25 TOTAL CULTURAL 24,000.00 8,500.00 29,555.82 47,709.13 - (23,709.13) 198.79% TOTAL EXPENDITURES 24,000.00 8,500.00 29,555.82 47,709.13 - (23,709.13) 198.79% REVENUE OVER(UNDER) EXPEND - (8,418.66) 20,484.26 13,843.77 - (13,843.77) C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: Jun 30, 2023 C I T Y O F S C H E R T Z 106-SPECIAL EVENTS FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fund Transfers 000-486101 Transfer In-General Fund - - - 146.72 - (146.72) - TOTAL Fund Transfers - - - 146.72 - (146.72) 0.00% Miscellaneous 000-491200 Investment Income - 81.34 46.74 631.55 - (631.55) - 000-492200 Kick Cancer 10,000.00 - 9,595.00 22,194.63 - (12,194.63) 221.95 000-493621 Hal Baldwin Scholarship 14,000.00 - 35,626.34 38,580.00 - (24,580.00) 275.57 000-497000 Misc Income - Special Events - - 4,772.00 - - - - TOTAL Miscellaneous 24,000.00 81.34 50,040.08 61,406.18 - (37,406.18) 255.86% TOTAL REVENUES 24,000.00 81.34 50,040.08 61,552.90 - (37,552.90) 256.47% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: Jun 30, 2023 C I T Y O F S C H E R T Z Cash in Bank Current Claim on Operating Cash Pool-Checking 161,672.13$ Cash in Investments Texas Class- Special Events 18,827.09 Total Cash in Bank & Investments 180,499.22$ SPECIAL EVENTS FUND CASH IN BANK AND INVESTMENTS AS OF: Jun 30, 2023 110-PEG FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Franchises 90,000.00 - 59,812.68 56,277.02 - 33,722.98 62.53 Fund Transfers 854,770.00 - - - - 854,770.00 - TOTAL REVENUES 944,770.00 - 59,812.68 56,277.02 - 888,492.98 5.96% EXPENDITURE SUMMARY GENERAL GOVERNMENT MISC & PROJECTS Professional Services 60,000.00 - - - - 60,000.00 - Capital Outlay 854,770.00 9,481.22 - 188,332.44 511,911.99 154,525.57 81.92 TOTAL MISC & PROJECTS 914,770.00 9,481.22 - 188,332.44 511,911.99 214,525.57 76.55% TOTAL EXPENDITURES 914,770.00 9,481.22 - 188,332.44 511,911.99 214,525.57 76.55% REVENUE OVER(UNDER) EXPEND 30,000.00 (9,481.22) 59,812.68 (132,055.42) (511,911.99) 673,967.41 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: Jun 30, 2023 110-PEG FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Franchises 000-421350 Time Warner - PEG Fee 60,000.00 - 46,626.93 45,688.21 - 14,311.79 76.15 000-421465 AT&T PEG Fee 30,000.00 - 13,185.75 10,588.81 - 19,411.19 35.30 TOTAL Franchises 90,000.00 - 59,812.68 56,277.02 - 33,722.98 62.53% Fund Transfers 000-481000 Transfer In - Reserves 854,770.00 - - - - 854,770.00 - TOTAL Fund Transfers 854,770.00 - - - - 854,770.00 0.00% TOTAL REVENUES 944,770.00 - 59,812.68 56,277.02 - 888,492.98 5.96% AS OF: Jun 30, 2023 C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) Cash in Bank Cash Balance 731,049.81$ Total Cash in Bank & Investments 731,049.81$ PEG FUND CASH IN BANK AND INVESTMENTS AS OF: Jun 30, 2023 202-WATER & SEWER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Franchises 400,000.00 - 360,419.37 306,535.39 - 93,464.61 76.63 Fees 27,487,000.00 2,460,907.14 20,638,561.75 21,725,199.90 - 5,761,800.10 79.04 Fund Transfers 150,000.00 12,500.00 112,500.36 112,500.00 - 37,500.00 75.00 Miscellaneous 448,858.00 91,390.16 317,730.00 511,222.86 - (62,364.86) 113.89 TOTAL REVENUES 28,485,858.00 2,564,797.30 21,429,211.48 22,655,458.15 - 5,830,399.85 79.53% EXPENDITURE SUMMARY BUSINESS OFFICE Personnel Services 568,896.00 29,949.36 388,083.99 389,808.01 26,353.35 152,734.64 73.15 Supplies 213,090.63 5,937.89 128,711.21 197,235.18 7,315.53 8,539.92 95.99 City Support Services 65,679.91 - 37,261.69 43,738.36 6,960.00 14,981.55 77.19 Utility Services 11,500.00 871.09 7,363.33 5,569.61 - 5,930.39 48.43 Operations Support 120,000.00 10,255.43 81,228.33 82,120.24 31,705.48 6,174.28 94.85 Staff Support 8,700.00 847.00 3,106.63 4,215.75 - 4,484.25 48.46 Professional Services 273,000.00 123.82 196,415.68 194,131.09 - 78,868.91 71.11 Maintenance Services 18,700.00 - 3,780.00 - - 18,700.00 - Operating Equipment 2,220.09 - - 2,180.71 - 39.38 98.23 Capital Outlay - - - - 44.50 (44.50) - TOTAL BUSINESS OFFICE 1,281,786.63 47,984.59 845,950.86 918,998.95 72,378.86 290,408.82 77.34% W & S ADMINISTRATION Personnel Services 2,027,484.00 113,940.22 1,363,085.71 1,324,570.99 109,030.90 593,882.11 70.71 Supplies 63,000.00 3,585.65 12,769.17 16,896.20 8,817.59 37,286.21 40.82 City Support Services 190,500.00 1,015.30 71,998.15 88,951.39 3.20 101,545.41 46.70 Utility Services 3,585,500.00 36,977.19 2,652,061.15 2,306,558.63 614.18 1,278,327.19 64.35 Operations Support 10,050.00 556.58 5,602.07 3,963.50 24.63 6,061.87 39.68 Staff Support 43,000.00 2,301.65 18,195.46 18,267.08 4,766.33 19,966.59 53.57 City Assistance - - 40.00 - - - - Professional Services 428,400.00 30,616.80 215,545.28 306,468.66 47,046.29 74,885.05 82.52 Fund Charges/Transfers 6,746,368.00 137,025.33 5,210,732.80 4,828,926.57 - 1,917,441.43 71.58 Maintenance Services 9,570,200.00 978,756.31 7,369,465.40 7,340,574.91 1,007,577.57 1,222,047.52 87.23 Other Costs 40,000.00 - 36,605.45 36,605.45 - 3,394.55 91.51 Debt Service 2,499,777.00 - 1,282,098.50 2,117,235.24 502,290.75 (119,748.99) 104.79 Other Financing Sources - - 57,094.83 - - - - Rental/Leasing 72,275.00 8,500.00 79,265.24 79,901.61 8,500.00 (16,126.61) 122.31 Operating Equipment 7,000.00 - 3,283.78 4,962.70 277.08 1,760.22 74.85 Capital Outlay 261,400.00 85,038.26 46,061.35 333,426.39 201,427.24 (273,453.63) 204.61 TOTAL PUBLIC WORKS 25,544,954.00 1,398,313.29 18,423,904.34 18,807,309.32 1,890,375.76 4,847,268.92 81.02% C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 202-WATER & SEWER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 MISC & PROJECTS PROJECTS Fund Charges/Transfers - - 5,000,000.00 326,181.00 - (326,181.00) - TOTAL PROJECTS - - 5,570,529.00 326,687.00 - (326,687.00) 0.00% TOTAL MISC & PROJECTS - - 5,570,529.00 326,687.00 - (326,687.00) 0.00% TOTAL EXPENDITURES 26,826,740.63 1,446,297.88 24,840,384.20 20,052,995.27 1,962,754.62 4,810,990.74 82.07% ** REVENUE OVER(UNDER)EXPENSES **1,659,117.37 1,118,499.42 (3,411,172.72) 2,602,462.88 (1,962,754.62) 1,019,409.11 202-WATER & SEWER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Franchises 000-421490 Cell Tower Leasing 400,000.00 - 360,419.37 306,535.39 - 93,464.61 76.63 TOTAL Franchises 400,000.00 - 360,419.37 306,535.39 - 93,464.61 76.63% Fees 000-455200 Garbage Collection Fee 5,300,000.00 518,569.51 4,193,758.10 4,431,148.25 - 868,851.75 83.61 000-455600 Fire Line Fees 22,000.00 - - - - 22,000.00 - 000-455700 Recycle Fee Revenue 340,000.00 29,321.64 259,650.00 262,396.72 - 77,603.28 77.18 000-455800 W&S Line Constructn Reimbur 25,000.00 100.00 11,041.00 1,360.00 - 23,640.00 5.44 000-457100 Sale of Water 12,600,000.00 1,066,762.17 8,976,745.58 9,589,913.23 - 3,010,086.77 76.11 000-457110 Edwards Water Lease 40,000.00 - - - - 40,000.00 - 000-457120 Water Transfer Charge-Selma 15,000.00 - - - - 15,000.00 - 000-457200 Sale of Meters 100,000.00 6,875.90 55,095.78 58,504.21 - 41,495.79 58.50 000-457400 Sewer Charges 8,800,000.00 812,079.35 6,910,569.82 7,138,724.07 - 1,661,275.93 81.12 000-457500 Water Penalties 240,000.00 26,898.57 229,676.47 241,353.42 - (1,353.42) 100.56 000-458110 Sale of Merchandise - GovDeals 2,500.00 - - - - 2,500.00 - 000-459200 NSF Check Fee-Water&Sewer 2,500.00 300.00 2,025.00 1,800.00 - 700.00 72.00 TOTAL Fees 27,487,000.00 2,460,907.14 20,638,561.75 21,725,199.90 - 5,761,800.10 79.04% Fund Transfers 000-486204 Interfnd Chrg-Drainage Billing 150,000.00 12,500.00 112,500.00 112,500.00 - 37,500.00 75.00 000-486406 Transfer In - Pblc Imprvmnt - - 0.36 - - - - TOTAL Fund Transfers 150,000.00 12,500.00 112,500.36 112,500.00 - 37,500.00 75.00% Miscellaneous 000-490000 Misc Charges 10,500.00 1,009.00 9,006.00 8,707.00 - 1,793.00 82.92 000-491000 Interest Earned 25,000.00 218.64 11,809.28 8,840.45 - 16,159.55 35.36 000-491200 Investment Income 100,000.00 34,910.41 40,507.85 281,393.38 - (181,393.38) 281.39 000-497000 Misc Income-W&S 18,000.00 370.72 2,564.89 17,458.20 - 541.80 96.99 000-498110 Salary Reimb-SSLGC 295,358.00 54,881.39 253,842.13 194,822.83 - 100,535.17 65.96 000-499100 Distribution-GSE Bond Set - - (0.15) - - - - TOTAL Miscellaneous 448,858.00 91,390.16 317,730.00 511,222.86 - (62,364.86) 113.89% TOTAL REVENUES 28,485,858.00 2,564,797.30 21,429,211.48 22,655,458.15 - 5,830,399.85 79.53% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 152,059.83$ Cash in Investments Lone Star Investment-Water&Sewer 8,092,454.47 Lone Star Investment-W&S Customer Deposits 331,395.38 Lone Star Investment-W&S Equip Replacement 199,250.54 Lone Star Investment-W&S Veh Replacement 287,835.45 Schertz Bank & Trust-Certificate of Deposit 1,183,796.96 10,094,732.80$ Total Cash in Bank & Investments 10,246,792.63$ WATER & SEWER CASH IN BANK AND INVESTMENTS AS OF: June 30, 2023 203-EMS CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 7,605,302.40 14,625.31 5,714,472.15 5,578,957.53 - 2,026,344.87 73.36 Inter-Jurisdictional 3,978,179.42 131,892.72 3,702,382.72 2,903,967.98 - 1,074,211.44 73.00 Fund Transfers 262,000.00 - - - - 262,000.00 - Miscellaneous 171,500.00 18,409.59 61,287.58 198,349.57 - (26,849.57) 115.66 TOTAL REVENUES 12,016,981.82 164,927.62 9,478,142.45 8,681,275.08 - 3,335,706.74 72.24% EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS Personnel Services 6,238,590.00 461,225.93 4,531,104.36 4,965,549.50 248,527.51 1,024,512.99 83.58 Supplies 398,525.00 32,551.25 311,849.12 390,963.22 56,848.08 (49,286.30) 112.37 City Support Services 158,500.00 26,788.65 75,705.59 82,681.25 1,677.78 74,140.97 53.22 Utility Services 176,000.00 15,028.81 116,023.12 117,639.29 397.66 57,963.05 67.07 Operations Support 31,500.00 2,262.06 25,030.90 24,247.02 576.10 6,676.88 78.80 Staff Support 123,500.00 6,479.23 61,852.77 88,044.24 12,861.77 22,593.99 81.71 City Assistance 624,989.01 53,277.09 417,192.15 416,557.71 51,707.75 156,723.55 74.92 Professional Services 125,500.00 14,917.32 122,418.29 92,500.19 8,666.70 24,333.11 80.61 Fund Charges/Transfers 3,145,058.40 39,646.33 2,121,930.56 2,525,934.78 - 619,123.62 80.31 Maintenance Services 13,000.00 - 6,720.00 4,200.00 - 8,800.00 32.31 Debt Service - - 116,725.00 - - - - Rental/Leasing 150,000.00 - 145,102.65 78,509.17 - 71,490.83 52.34 Operating Equipment 120,500.00 11,859.52 27,325.88 49,268.24 27,213.78 44,017.98 63.47 Capital Outlay 710,000.00 139,196.00 806,471.66 466,641.40 51,264.60 192,094.00 72.94 TOTAL PUBLIC SAFETY 12,015,662.41 803,232.19 8,885,452.05 9,302,736.01 459,741.73 2,253,184.67 81.25% TOTAL EXPENDITURES 12,015,662.41 803,232.19 8,885,452.05 9,302,736.01 459,741.73 2,253,184.67 81.25% ** REVENUE OVER(UNDER) EXPENSES **1,319.41 (638,304.57) 592,690.40 (621,460.93) (459,741.73) 1,082,522.07 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 203-EMS CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-456100 Ambulance/Mileage Transprt Fee 7,248,302.40 2,805.85 5,430,230.62 5,307,950.21 - 1,940,352.19 73.23 000-456110 Passport Membership Fees 26,000.00 355.00 25,840.00 25,175.00 - 825.00 96.83 000-456120 EMT Class - Fees 140,000.00 50.00 117,775.00 99,115.00 - 40,885.00 70.80 000-456122 CE Class - Fees 20,000.00 - 18,523.20 20,691.35 - (691.35) 103.46 000-456130 Immunization Fees 3,000.00 - 2,227.45 1,936.83 - 1,063.17 64.56 000-456140 Billing Fees-External 28,000.00 2,309.15 16,672.57 22,213.95 - 5,786.05 79.34 000-456150 Standby Fees 50,000.00 - 41,988.70 41,324.85 - 8,675.15 82.65 000-456155 Community Services Support 50,000.00 5,902.31 31,282.61 32,166.34 - 17,833.66 64.33 000-456160 MIH Services 40,000.00 3,203.00 29,882.00 28,384.00 - 11,616.00 70.96 000-459200 NSF Check Fee - - 50.00 - - - - TOTAL Fees 7,605,302.40 14,625.31 5,714,472.15 5,578,957.53 - 2,026,344.87 73.36% Inter-Jurisdictional 000-473500 Seguin/Guadalupe Co Support 927,934.89 77,327.91 618,623.28 695,951.19 - 231,983.70 75.00 000-474200 JBSA Support 654,777.78 54,564.81 423,804.32 490,094.02 - 164,683.76 74.85 000-474300 Cibolo Support 557,333.70 - 529,043.96 418,000.29 - 139,333.41 75.00 000-475100 Comal Co ESD #6 132,247.05 - 159,666.96 69,672.76 - 62,574.29 52.68 000-475200 Live Oak Support 273,764.40 - 259,350.75 205,323.30 - 68,441.10 75.00 000-475300 Universal City Support 345,554.30 - 335,884.88 259,165.74 - 86,388.56 75.00 000-475400 Selma Support 186,132.10 - 180,290.24 139,599.09 - 46,533.01 75.00 000-475500 Schertz Support 725,514.30 - 695,644.24 544,135.74 - 181,378.56 75.00 000-475600 Santa Clara Support 12,236.00 - 11,953.04 9,177.00 - 3,059.00 75.00 000-475800 Marion Support 22,684.90 - 21,363.88 17,013.69 - 5,671.21 75.00 000-475910 TASPP Program 140,000.00 - 466,757.17 55,835.16 - 84,164.84 39.88 TOTAL Inter-Jurisdictional 3,978,179.42 131,892.72 3,702,382.72 2,903,967.98 - 1,074,211.44 73.00% Fund Transfers 000-486000 Transfer In-Reserves 262,000.00 - - - - 262,000.00 - TOTAL Fund Transfers 262,000.00 - - - - 262,000.00 0.00% Miscellaneous 000-491000 Interest Earned 1,500.00 762.13 367.18 7,929.70 - (6,429.70) 528.65 000-491200 Investment Income 4,000.00 3,571.51 1,800.64 23,787.08 - (19,787.08) 594.68 000-493203 Donations-EMS 2,000.00 - 650.00 1,215.00 - 785.00 60.75 000-497000 Misc Income 94,000.00 7,979.57 26,557.99 114,915.26 - (20,915.26) 122.25 000-497100 Recovery of Bad Debt 20,000.00 2,313.45 6,369.38 13,547.43 - 6,452.57 67.74 000-497110 Collection Agency-Bad Debt 50,000.00 3,782.93 25,542.39 36,955.10 - 13,044.90 73.91 TOTAL Miscellaneous 171,500.00 18,409.59 61,287.58 198,349.57 - (26,849.57) 115.66% TOTAL REVENUES 12,016,981.82 164,927.62 9,478,142.45 8,681,275.08 - 3,335,706.74 72.24% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 20,834.26$ Cash in Investments EMS-Logic 637,109.06 SR 2017 Ambulance-Logic - Total Cash in Bank & Investments 657,943.32$ C I T Y O F S C H E R T Z CASH IN BANK AND INVESTMENTS AS OF: June 30, 2023 204-DRAINAGE CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Permits 7,000.00 1,150.00 6,850.00 11,800.00 - (4,800.00) 168.57 Fees 1,258,500.00 105,809.26 941,435.42 948,466.54 - 310,033.46 75.36 Fund Transfers 182,573.00 - - - - 182,573.00 - Miscellaneous 2,000.00 2,625.90 1,199.62 20,467.21 - (18,467.21) 1,023.36 TOTAL REVENUES 1,450,073.00 109,585.16 949,485.04 980,733.75 - 469,339.25 67.63% EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE Personnel Services 525,214.00 34,681.69 257,129.93 381,334.34 22,861.62 121,018.04 76.96 Supplies 6,950.00 1,130.07 1,422.12 2,096.55 539.98 4,313.47 37.94 City Support Services 16,000.00 957.70 4,424.30 5,059.30 45.52 10,895.18 31.91 Utility Services 16,900.00 2,749.88 15,134.55 21,294.07 1,187.92 (5,581.99) 133.03 Staff Support 14,000.00 1,353.97 9,443.70 5,941.52 2,680.68 5,377.80 61.59 City Assistance 200.00 - 40.00 - - 200.00 - Professional Services 42,500.00 1,500.00 9,440.64 39,317.12 590.04 2,592.84 93.90 Fund Charges/Transfers 575,443.00 47,870.25 430,362.76 430,832.25 - 144,610.75 74.87 Maintenance Services 75,000.00 1,000.64 7,109.01 8,033.11 - 66,966.89 10.71 Other Costs 100.00 - 100.00 105.00 - (5.00) 105.00 Operating Equipment 2,500.00 2,402.25 698.62 2,402.25 - 97.75 96.09 Capital Outlay 165,000.00 - 13,903.04 73,614.67 - 91,385.33 44.61 TOTAL DRAINAGE 1,439,807.00 93,646.45 749,208.67 970,030.18 27,905.76 441,871.06 69.31% PROJECTS Maintenance Services - - 26,517.40 - - - - TOTAL PROJECTS - - 26,517.40 - - - 0.00% TOTAL EXPENDITURES 1,439,807.00 93,646.45 775,726.07 970,030.18 27,905.76 441,871.06 69.31% ** REVENUE OVER(UNDER) EXPEND 10,266.00 15,938.71 173,758.97 10,703.57 (27,905.76) 27,468.19 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: Jun 30, 2023 204-DRAINAGE CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Permits 000-432400 Floodplain Permit 7,000.00 1,150.00 6,850.00 11,800.00 - (4,800.00) 168.57 TOTAL Permits 7,000.00 1,150.00 6,850.00 11,800.00 - (4,800.00) 168.57% Fees 000-457500 Drainage Penalties 8,500.00 856.34 7,268.67 7,912.96 - 587.04 93.09 000-457600 Drainage Fee 1,250,000.00 104,952.92 934,166.75 940,553.58 - 309,446.42 75.24 TOTAL Fees 1,258,500.00 105,809.26 941,435.42 948,466.54 - 310,033.46 75.36% Fund Transfers 000-481000 Transfer In - Reserves 165,000.00 - - - - 165,000.00 - 000-486101 Transfer In - General Fund 17,573.00 - - - - 17,573.00 - TOTAL Funds Transfers 182,573.00 - - - - 182,573.00 0.00% Miscellaneous 000-491000 Interest Earned 500.00 104.06 169.06 2,950.70 - (2,450.70) 590.14 000-491200 Investment Income 1,500.00 2,521.84 1,030.56 17,516.51 - (16,016.51) 1,167.77 TOTAL Miscellaneous 2,000.00 2,625.90 1,199.62 20,467.21 - (18,467.21) 1023.36% TOTAL REVENUES 1,450,073.00 109,585.16 949,485.04 980,733.75 - 469,339.25 67.63% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: Jun 30, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 51,542.65$ Cash in Investments Lone Star Investment-Drainage Maint Fund 580,966.63 Total Cash in Bank & Investments 632,509.28$ DRAINAGE CASH IN BANK AND INVESTMENTS AS OF: Jun 30, 2023 314-HOTEL TAX CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Taxes 640,000.00 74,439.20 586,034.51 771,735.30 - (131,735.30) 120.58 Miscellaneous 8,500.00 9,409.89 5,783.49 60,743.83 - (52,243.83) 714.63 TOTAL REVENUES 648,500.00 83,849.09 591,818.00 832,479.13 - (183,979.13) 128.37% EXPENDITURE SUMMARY NONDEPARTMENTAL City Support Services 118,000.00 - 58,975.73 44,055.15 - 73,944.85 37.33 Operations Support 25,700.00 400.00 17,675.10 10,741.85 - 14,958.15 41.80 Professional Services 4,000.00 20,193.99 3,711.79 21,428.99 180.00 (17,608.99) 540.22 Fund Charges/Transfers 69,915.00 5,826.25 55,832.26 52,436.25 - 17,478.75 75.00 Maintenance Services 50,000.00 - 54,676.81 2,300.00 - 47,700.00 4.60 Operating Equipment - - 42,387.50 - - - - Capital Outlay 5,300.00 - 28,200.00 5,266.00 - 34.00 99.36 TOTAL NONDEPARTMENTAL 272,915.00 26,420.24 261,459.19 136,228.24 180.00 136,506.76 49.98% TOTAL GENERAL GOVERNMENT 272,915.00 26,420.24 261,459.19 136,228.24 180.00 136,506.76 49.98% MISC & PROJECTS PROJECTS Professional Services - - 52,183.29 1,440.00 - (1,440.00) - Maintenance Services - - 937,688.93 40,997.22 - (40,997.22) - TOTAL PROJECTS - - 989,872.22 42,437.22 - (42,437.22) 0.00% TOTAL MISC & PROJECTS - - 989,872.22 42,437.22 - (42,437.22) 0.00% TOTAL EXPENDITURES 272,915.00 26,420.24 1,251,331.41 178,665.46 180.00 94,069.54 65.53% REVENUE OVER(UNDER) EXPENDITURE 375,585.00 57,428.85 (659,513.41) 653,813.67 (180.00) (278,048.67) C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 44,051.11$ Cash in Investments Texas Class - Hotel Tax 2,219,428.42 Total Cash in Bank & Investments 2,263,479.53$ HOTEL OCCUPANCY TAX FUND CASH IN BANK AND INVESTMENTS AS OF: June 30, 2023 AS OF: March 31, 2021 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2022-23 45,268 59,237 54,980 46,118 56,190 74,993 313,177 74,439 90,866 2021-22 65,789 63,938 62,952 58,027 54,614 74,755 70,056 70,014 75,996 75,155 53,940 51,934 2020-21 22,147 18,567 19,948 23,467 28,556 45,098 48,675 51,329 39,397 70,910 62,432 24,529 2019-20 33,124 31,590 29,661 23,382 33,841 20,209 8,643 8,934 13,859 15,559 25,115 29,624 - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 HOTEL OCCUPANCY TAX 317-PARK CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 318,000.00 - - 1,000.00 - 317,000.00 0.31 Fund Transfers 262,069.00 - - - - 262,069.00 - Miscellaneous 1,025.00 1,133.76 743.02 9,056.91 - (8,031.91) 883.60 TOTAL REVENUES 581,094.00 1,133.76 743.02 10,056.91 - 571,037.09 1.73% EXPENDITURE SUMMARY PARKLAND DEDICATION Professional Services 25,000.00 - - - - 25,000.00 - Capital Outlay 362,069.00 - 17,650.02 387,069.00 - (25,000.00) 106.90 TOTAL PARKLAND DEDICATION 387,069.00 - 17,650.02 387,069.00 - - 100.00% TOTAL EXPENDITURES 387,069.00 - 17,650.02 387,069.00 - - 100.00% REVENUE OVER(UNDER) EXPEND 194,025.00 1,133.76 (16,907.00) (377,012.09) - 571,037.09 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 317-PARK CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-458800 Parkland Dedication 318,000.00 - - 1,000.00 - 317,000.00 0.31 TOTAL Fees 318,000.00 - - 1,000.00 - 317,000.00 0.31% Fund Transfers 000-48100 Transfer In- Reserves 262,069.00 - - - - 262,069.00 - TOTAL Fund Transfers 262,069.00 - - - - 262,069.00 0.00% Miscellaneous 000-491000 Interest Earned 25.00 - 1.21 118.31 - (93.31) 473.24 000-491200 Investment Income 1,000.00 1,133.76 741.81 8,938.60 - (7,938.60) 893.86 TOTAL Miscellaneous 1,025.00 1,133.76 743.02 9,056.91 - (8,031.91) 883.60% TOTAL REVENUES 581,094.00 1,133.76 743.02 10,056.91 - 571,037.09 1.73% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 Cash in Bank Current Claim on Operating Cash Pool-Checking (115,529.41) Cash in Investments Texas Class- Park Fund 39.37 Total in Investment Pool 39.37 Total Cash in Bank & Investments (115,490.04) PARK FUND CASH IN BANK AND INVESTMENTS AS OF: June 30, 2023 319-TREE MITIGATION CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 70,000.00 2,450.00 63,950.00 48,065.00 - 21,935.00 68.66 Miscellaneous 1,400.00 3,302.85 1,723.79 25,185.79 - (23,785.79) 1,798.99 TOTAL REVENUES 71,400.00 5,752.85 65,673.79 73,250.79 - (1,850.79) 102.59% EXPENDITURE SUMMARY TREE MITIGATION Maintenance Services 70,000.00 7,700.00 61,460.00 15,800.00 73,910.94 (19,710.94) 128.16 TOTAL TREE MITIGATION 70,000.00 7,700.00 61,460.00 15,800.00 73,910.94 (19,710.94) 128.16% TOTAL EXPENDITURES 70,000.00 7,700.00 61,460.00 15,800.00 73,910.94 (19,710.94) 128.16% REVENUE OVER(UNDER) EXPEND 1,400.00 (1,947.15) 4,213.79 57,450.79 (73,910.94) 17,860.15 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 319-TREE MITIGATION CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-458900 Tree Mitigation 70,000.00 2,450.00 63,950.00 48,065.00 - 21,935.00 68.66 TOTAL Fees 70,000.00 2,450.00 63,950.00 48,065.00 - 21,935.00 68.66% Miscellaneous 000-491000 Interest Earned 200.00 21.09 34.63 536.47 - (336.47) 268.24 000-491200 Investment Income 1,200.00 3,281.76 1,689.16 24,649.32 - (23,449.32) 2,054.11 TOTAL Miscellaneous 1,400.00 3,302.85 1,723.79 25,185.79 - (23,785.79) 1798.99% TOTAL REVENUES 71,400.00 5,752.85 65,673.79 73,250.79 - (1,850.79) 102.59% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 Cash in Bank Claim on Operating Cash Pool-Checking $5,722.93 Cash in Investments MBIA Investment-Tree Mitigation 759,787.11 Total Cash in Bank & Investments $765,510.04 TREE MITIGATION FUND CASH IN BANK AND INVESTMENTS AS OF: June 30, 2023 411-CAPITAL RECOVERY WATER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 1,100,000.00 64,548.00 686,748.76 567,433.80 - 532,566.20 51.58 Miscellaneous 51,500.00 24,121.53 23,659.93 179,589.75 - (128,089.75) 348.72 TOTAL REVENUES 1,151,500.00 88,669.53 710,408.69 747,023.55 - 404,476.45 64.87% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL City Support Services 11,748.00 - - - - 11,748.00 - Professional Services 44,000.00 1,000.00 17,033.00 1,000.00 36,438.81 6,561.19 85.09 TOTAL NON DEPARTMENTAL 55,748.00 1,000.00 17,033.00 1,000.00 36,438.81 18,309.19 67.16% TOTAL EXPENDITURES 55,748.00 1,000.00 17,033.00 1,000.00 36,438.81 18,309.19 67.16% REVENUE OVER(UNDER) EXPENDITURES 1,095,752.00 87,669.53 693,375.69 746,023.55 (36,438.81) 386,167.26 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 411-CAPITAL RECOVERY WATER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-455900 Cap Rcvry-Water 1,100,000.00 64,548.00 686,748.76 567,433.80 - 532,566.20 51.58 TOTAL Fees 1,100,000.00 64,548.00 686,748.76 567,433.80 - 532,566.20 51.58% Fund Transfers Miscellaneous 000-491000 Interest Earned 1,500.00 46.70 247.61 1,307.33 - 192.67 87.16 000-491200 Investment Income 50,000.00 24,074.83 23,412.32 178,282.42 - (128,282.42) 356.56 TOTAL Miscellaneous 51,500.00 24,121.53 23,659.93 179,589.75 - (128,089.75) 348.72% TOTAL REVENUES 1,151,500.00 88,669.53 710,408.69 747,023.55 - 404,476.45 64.87% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 47,841.84$ Cash in Investments Lone Star Investment-Capital Recovery Water 5,584,865.59 Total Cash in Bank & Investments 5,632,707.43$ CAPITAL RECOVERY WATER CASH IN BANK AND INVESTMENTS AS OF: June 30, 2023 421-CAPITAL RECOVERY SEWER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 550,000.00 27,054.96 289,598.60 322,294.02 - 227,705.98 58.60 Miscellaneous 51,500.00 21,357.87 22,626.09 194,555.13 - (143,055.13) 377.78 TOTAL REVENUES 601,500.00 48,412.83 312,224.69 516,849.15 - 84,650.85 85.93% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL City Support Services 11,748.00 - - - - 11,748.00 - Professional Services 52,500.00 1,000.00 20,242.07 2,557.72 76,559.25 (26,616.97) 150.70 TOTAL NON DEPARTMENTAL 64,248.00 1,000.00 20,242.07 2,557.72 76,559.25 (14,868.97) 123.14% TOTAL EXPENDITURES 64,248.00 1,000.00 20,242.07 2,557.72 76,559.25 (14,868.97) 123.14% REVENUE OVER(UNDER) EXPENDITURES 537,252.00 47,412.83 291,982.62 514,291.43 (76,559.25) 99,519.82 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 421-CAPITAL RECOVERY SEWER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-455910 Cap Rcvry-Waste Water 550,000.00 27,055 289,598.60 322,294.02 - 227,705.98 58.60 TOTAL Fees 550,000.00 27,054.96 289,598.60 322,294.02 - 227,705.98 58.60% Miscellaneous 000-491000 Interest Earned 1,500.00 622.04 254.93 18,275.77 - (16,775.77) 1,218.38 000-491200 Investment Income 50,000.00 20,735.83 32,682.44 176,128.42 - (126,128.42) 352.26 000-491900 Unrealize Gain/Loss-Captl One - - (10,311.28) 150.94 - (150.94) - TOTAL Miscellaneous 51,500.00 21,357.87 22,626.09 194,555.13 - (143,055.13) 377.78% TOTAL REVENUES 601,500.00 48,412.83 312,224.69 516,849.15 - 84,650.85 85.93% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 269,675.88$ Cash in Investments Lone Star Investment-Capital Recovery Sewer 4,606,875.69 Capital One-Investment - Total Cash in Bank & Investments 4,876,551.57$ CAPITAL RECOVERY SEWER CASH IN BANK AND INVESTMENTS AS OF: June 30, 2023 431-ROADWAY IMPACT FEE AREA 1 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 250,000.00 20,220.00 172,049.47 186,981.43 - 63,018.57 74.79 Fund Transfers 88,173.00 - - - - 88,173.00 - Miscellaneous 5,200.00 3,854.40 1,738.00 28,609.37 - (23,409.37) 550.18 TOTAL REVENUES 343,373.00 24,074.40 173,787.47 215,590.80 - 127,782.20 62.79% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 5,000.00 - 1,358.50 - - 5,000.00 - TOTAL NON DEPARTMENTAL 5,000.00 - 1,358.50 - - 5,000.00 0.00% MISC & PROJECTS City Support Services - - - 16,678.00 - (16,678.00) - Maintenance Services 88,173.00 - - 88,172.99 - 0.01 100.00 TOTAL MISC & PROJECTS 88,173.00 - - 104,850.99 - (16,677.99) 118.92% TOTAL EXPENDITURES 93,173.00 - 1,358.50 104,850.99 - (11,677.99) 112.53% REVENUE OVER(UNDER) EXPENDITURES 250,200.00 24,074.40 172,428.97 110,739.81 - 139,460.19 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 431-ROADWAY IMPACT FEE AREA 1 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-455921 CapitalRcvry-RoadwaysSrvAre 250,000.00 20,220 172,049.47 186,981.43 - 63,018.57 74.79 TOTAL Fees 250,000.00 20,220.00 172,049.47 186,981.43 - 63,018.57 74.79% Fund Transfers 000-481000 Transfer In - Reserves 88,173.00 - - - - 88,173.00 - TOTAL Fund Transfers 88,173.00 - - - - 88,173.00 0.00% Miscellaneous 000-491000 Interest Earned 200.00 32.47 26.05 141.01 - 58.99 70.51 000-491200 Investment Income 5,000.00 3,821.93 1,711.95 28,468.36 - (23,468.36) 569.37 TOTAL Miscellaneous 5,200.00 3,854.40 1,738.00 28,609.37 - (23,409.37) 550.18% TOTAL REVENUES 343,373.00 24,074.40 173,787.47 215,590.80 - 127,782.20 62.79% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 11,112.72$ Cash in Investments Lone Star Investment-Cap Rec Streets 1 905,598.02 Total Cash in Bank & Investments 916,710.74$ ROADWAY IMPACT FEE AREA 1 CASH IN BANK AND INVESTMENTS AS OF: June 30, 2023 432-ROADWAY IMPACT FEE AREA 2 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 200,000.00 6,740.00 288,268.02 149,208.74 - 50,791.26 74.60 Miscellaneous 1,600.00 2,692.74 1,095.98 19,697.71 - (18,097.71) 1,231.11 TOTAL REVENUES 201,600.00 9,432.74 289,364.00 168,906.45 - 32,693.55 83.78% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL City Assistance 50,000.00 - 49,146.87 102,494.88 - (52,494.88) 204.99 Professional Services 5,000.00 - 3,337.50 - - 5,000.00 - TOTAL NON DEPARTMENTAL 55,000.00 - 52,484.37 102,494.88 - (47,494.88) 186.35% TOTAL EXPENDITURES 55,000.00 - 52,484.37 102,494.88 - (47,494.88) 186.35% REVENUE OVER(UNDER) EXPENDITURES 146,600.00 9,432.74 236,879.63 66,411.57 - 80,188.43 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 432-ROADWAY IMPACT FEE AREA 2 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-455910 CapitalRcvry-RoadwaysSrvAre 200,000.00 6,740 288,268.02 149,208.74 - 50,791.26 74.60 TOTAL Fees 200,000.00 6,740.00 288,268.02 149,208.74 - 50,791.26 74.60% Miscellaneous 000-491000 Interest Earned 100.00 13.11 30.09 601.82 - (501.82) 601.82 000-491200 Investment Income 1,500.00 2,679.63 1,065.89 19,095.89 - (17,595.89) 1,273.06 TOTAL Miscellaneous 1,600.00 2,692.74 1,095.98 19,697.71 - (18,097.71) 1231.11% TOTAL REVENUES 201,600.00 9,432.74 289,364.00 168,906.45 - 32,693.55 83.78% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 559.51$ Cash in Investments Lone Star Investment-Cap Rec Streets 2 629,879.81 Total Cash in Bank & Investments 630,439.32$ ROADWAY IMPACT FEE AREA 2 CASH IN BANK AND INVESTMENTS AS OF: June 30, 2023 433-ROADWAY IMPACT FEE AREA 3 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR EXPENSE PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 375,000.00 13,480.00 - 174,103.00 175,240.00 - 199,760.00 46.73 Fund Transfers 160,000.00 - - - - - 160,000.00 - Miscellaneous 5,050.00 6,034.56 - 3,031.72 44,936.73 - (39,886.73) 889.84 TOTAL REVENUES 540,050.00 19,514.56 - 177,134.72 220,176.73 - 319,873.27 40.77% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 5,000.00 - - 3,337.50 - - 5,000.00 - TOTAL NON DEPARTMENTAL 5,000.00 - - 3,337.50 - - 5,000.00 0.00% TOTAL EXPENDITURES 165,000.00 - - 3,337.50 - 160,000.00 5,000.00 96.97% REVENUE OVER(UNDER) EXPENDITURES 375,050.00 19,514.56 - 173,797.22 220,176.73 (160,000.00) 314,873.27 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 433-ROADWAY IMPACT FEE AREA 3 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-455910 CapitalRcvry-RoadwaysSrvAre 375,000.00 13,480 174,103.00 175,240.00 - 199,760.00 46.73 TOTAL Fees 375,000.00 13,480.00 174,103.00 175,240.00 - 199,760.00 46.73% Fund Transfers 000-481000 Transfer In - Reserves 160,000.00 - - - - 160,000.00 - TOTAL Fund Transfers 160,000.00 - - - - 160,000.00 0.00% Miscellaneous 000-491000 Interest Earned 50.00 0.79 14.21 180.07 - (130.07) 360.14 000-491200 Investment Income 5,000.00 6,033.77 3,017.51 44,756.66 - (39,756.66) 895.13 TOTAL Miscellaneous 5,050.00 6,034.56 3,031.72 44,936.73 - (39,886.73) 889.84% TOTAL REVENUES 540,050.00 19,514.56 177,134.72 220,176.73 - 319,873.27 40.77% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 Cash in Bank Claim on Operating Cash Pool-Checking (151,129.02)$ Cash in Investments Lone Star Investment-Cap Rec Streets 3 1,402,586.24 Total Cash in Bank & Investments 1,251,457.22$ ROADWAY IMPACT FEE AREA 3 CASH IN BANK AND INVESTMENTS AS OF: June 30, 2023 434-ROADWAY IMPACT FEE AREA 4 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 3,000.00 - - - - 3,000.00 - Miscellaneous 40.00 27.41 23.18 262.11 - (222.11) 655.28 TOTAL REVENUES 3,040.00 27.41 23.18 262.11 - 2,777.89 8.62% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 3,000.00 - 3,337.50 - - 3,000.00 - TOTAL NON DEPARTMENTAL 3,000.00 - 3,337.50 - - 3,000.00 0.00% TOTAL EXPENDITURES 3,000.00 - 3,337.50 - - 3,000.00 0.00% REVENUE OVER(UNDER) EXPENDITURES 40.00 27.41 (3,314.32) 262.11 - (222.11) C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 434-ROADWAY IMPACT FEE AREA 4 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-455910 CapitalRcvry-RoadwaysSrvAre 3,000.00 - - - - 3,000.00 - TOTAL Fees 3,000.00 - - - - 3,000.00 0.00% Miscellaneous 000-491000 Interest Earned 10.00 0.01 1.30 2.36 - 7.64 23.60 000-491200 Investment Income 30.00 27.40 21.88 259.75 - (229.75) 865.83 TOTAL Miscellaneous 40.00 27.41 23.18 262.11 - (222.11) 655.28% TOTAL REVENUES 3,040.00 27.41 23.18 262.11 - 2,777.89 8.62% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 3.17$ Cash in Investments Lone Star Investment-Cap Rec Streets 4 6,312.13 Total Cash in Bank & Investments 6,315.30$ ROADWAY IMPACT FEE AREA 4 CASH IN BANK AND INVESTMENTS AS OF: June 30, 2023 505-TAX I&S CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Taxes 7,696,355.00 67,372.98 7,122,874.61 7,719,946.34 - (23,591.34) 100.31 Fund Transfers 814,143.00 - 2,737.08 3.42 - 814,139.58 - Miscellaneous 175,750.00 10,187.30 79,249.84 267,358.53 - (91,608.53) 152.12 TOTAL REVENUES 8,686,248.00 77,560.28 7,204,861.53 7,987,308.29 - 698,939.71 91.95% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 84,000.00 - 46,693.39 2,400.00 1,600.00 80,000.00 4.76 Debt Service 8,602,248.00 - 5,479,746.14 7,352,863.89 1,391,682.64 (142,298.53) 101.65 TOTAL GENERAL GOVERNMENT 8,686,248.00 - 5,526,439.53 7,355,263.89 1,393,282.64 (62,298.53) 100.72% TOTAL EXPENDITURES 8,686,248.00 - 5,526,439.53 7,355,263.89 1,393,282.64 (62,298.53) 100.72% ** REVENUE OVER(UNDER) EXPEND - 77,560.28 1,678,422.00 632,044.40 (1,393,282.64) 761,238.24 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30 , 2023 505-TAX I & S CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Taxes 000-411900 Property Tax Revenue 7,696,355.00 67,372.98 7,122,874.61 7,719,946.34 - (23,591.34) 100.31 TOTAL Taxes 7,696,355.00 67,372.98 7,122,874.61 7,719,946.34 - (23,591.34) 100.31% Fund Transfers 000-481000 Transfer In - Reserves 814,143.00 - - - - 814,143.00 - 000-486100 Transfer In - - - 3.42 - (3.42) - 000-486401 Transfer In -Bond Project Fund - - 2,737.08 - - - - TOTAL Fund Transfers 814,143.00 - 2,737.08 3.42 - 814,139.58 0.00% Miscellaneous 000-491000 Interest Earned 750.00 54.90 290.58 4,447.28 - (3,697.28) 592.97 000-491200 Investment Income 75,000.00 10,132.40 23,341.51 80,976.37 - (5,976.37) 107.97 000-495020 Contribution From YMCA 100,000.00 - 50,000.00 125,000.00 - (25,000.00) 125.00 000-497000 Misc Income - - - 56,934.88 - (56,934.88) - 000-498000 Proceeds From Refunding Debt - - 5,617.75 - - - - TOTAL Miscellaneous 175,750.00 10,187.30 79,249.84 267,358.53 - (91,608.53) 152.12% TOTAL REVENUES 8,686,248.00 77,560.28 7,204,861.53 7,987,308.29 - 698,939.71 91.95% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: June 30 , 2023 505-TAX I & S GENERAL GOVERNMENT CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET NON DEPARTMENTAL Professional Services 101-541500 Paying Agent 4,000.00 - 2,000.00 2,400.00 1,600.00 - 100.00 101-541502 Cost of Bond Issuance 80,000.00 - 44,693.39 - - 80,000.00 - TOTAL Professional Services 84,000.00 - 46,693.39 2,400.00 1,600.00 80,000.00 4.76% Debt Service 101-555629 Bond-GO 2007 Principal 355,000.00 - 340,000.00 355,000.00 - - 100.00 101-555629.1 Bond-GO 2007 Interest 71,123.00 - 46,092.75 39,173.75 31,949.50 (0.25) 100.00 101-555635 Bond-GO 2012 - Principal - - 375,000.00 - - - - 101-555635.1 Bond-GO 2012 - Interest - - 4,218.75 - - - - 101-555638 Bond-GO 2014 Refund-Principal 775,000.00 - 750,000.00 775,000.00 - - 100.00 101-555638.1 Bond-GO 2014 Refund-Interest 245,150.00 - 139,637.50 128,387.50 116,762.50 - 100.00 101-555640.1 Bond-GO Ref 2015-Interest 37,050.00 - 18,525.00 18,525.00 18,525.00 - 100.00 101-555641.1 Tax Note - SR2015A - Interest - - 1,193.50 - - - - 101-555642 Bond-GO SR2016-Principal 255,000.00 - 245,000.00 255,000.00 58,253.13 (58,253.13) 122.84 101-555642.1 Bond-GO SR2016-Interest 121,606.00 - 68,253.13 63,353.13 - 58,252.87 52.10 101-555643 Bond-TaxableB CO SR2016-Princi 65,000.00 - 60,000.00 65,000.00 - - 100.00 101-555643.1 Bond-Taxable CO SR2016-Interes 38,388.00 - 20,581.25 19,681.25 18,706.25 0.50 100.00 101-555644 Bond-NonTaxA CO SR2016-Princip 205,000.00 - 195,000.00 205,000.00 - - 100.00 101-555644.1 Bond-NonTax CO SR2016-Interest 32,469.00 - 22,184.38 18,284.38 14,184.38 0.24 100.00 101-555645 Bond-CO SR2017-Principal 315,000.00 - 305,000.00 315,000.00 - - 100.00 101-555645.1 Bond-CO SR2017 - Interest 103,400.00 - 58,637.50 54,062.50 49,337.50 - 100.00 101-555646 Bond-GO SR2017 - Principal 170,000.00 - 165,000.00 170,000.00 - - 100.00 101-555646.1 Bond-GO SR2017 - Interest 95,025.00 - 51,262.50 48,787.50 46,237.50 - 100.00 101-555647 Bond-GO 2018 Refund- Principal 595,000.00 - 585,000.00 595,000.00 - - 100.00 101-555647.1 Bond-GO 2018 Refund - Interest 73,617.00 - 46,163.00 39,962.00 33,655.00 - 100.00 101-555648 Bond-CO SR2018 - Principal 260,000.00 - 245,000.00 260,000.00 - - 100.00 101-555648.1 Bond-CO 2018 - Interest 151,263.00 - 85,006.25 78,881.25 72,381.25 0.50 100.00 101-555649 Bond-GO 2018 Ref - Principal 205,000.00 - 185,000.00 205,000.00 - - 100.00 101-555649.1 Bond-GO 2018 Ref - Interest 172,069.00 - 93,221.88 88,596.88 83,471.88 0.24 100.00 101-555650 Bond-CO 2019-Principal 275,000.00 - 265,000.00 275,000.00 - - 100.00 101-555650.1 Bond-CO 2019-Interest 106,800.00 - 59,437.50 55,462.50 51,337.50 - 100.00 101-555651 Bond-GO 2020-Principal 960,000.00 - 935,000.00 960,000.00 - - 100.00 101-555651.1 Bond-GO 2020-Interest 174,063.00 - 115,331.25 96,631.25 77,431.25 0.50 100.00 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30 , 2023 505-TAX I & S GENERAL GOVERNMENT CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET NON DEPARTMENTAL C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30 , 2023 101-555652 Bond-GO 2021 Ref - Principal 350,000.00 - - 350,000.00 - - 100.00 101-555652.1 Bond-GO 2021 Ref - Interest 124,800.00 - - 65,900.00 58,900.00 - 100.00 101-555653 Bond-CO 2022 - Principal 175,000.00 - - 175,000.00 - - 100.00 101-555653.1 Bond-CO 2022 - Interest 166,525.00 - - 85,450.00 81,075.00 - 100.00 101-555654 Bond-CO 2022A - Principal 595,000.00 - - 275,000.00 - 320,000.00 46.22 101-555654.1 Bond-CO 2022A - Interest - - - 185,550.00 178,675.00 (364,225.00) - 101-555655 Bond-GO 2022 - Principal 1,333,900.00 - - 615,000.00 - 718,900.00 46.11 101-555655.1 Bond-GO 2022 - Interest - - - 416,175.00 400,800.00 (816,975.00) - TOTAL Debt Service 8,602,248.00 - 5,479,746.14 7,352,863.89 1,391,682.64 (142,298.53) 101.65% Other Financing Sources TOTAL EXPENDITURES 8,686,248.00 - 5,526,439.53 7,355,263.89 1,393,282.64 (62,298.53) 100.72% Cash in Bank Claim on Operating Cash Pool-Checking 28,937.48$ MBIA Investment- Tax I&S 2,410,580.68 Total Cash in Bank & Investments 2,439,518.16$ TAX I&S CASH IN BANK AND INVESTMENTS AS OF: June 30 , 2023 620-SED CORPORATION CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Taxes 6,548,000.00 598,739.12 4,385,297.32 4,934,767.85 - 1,613,232.15 75.36 Fund Transfers 3,320,960.00 - - - - 3,320,960.00 - Miscellaneous 182,000.00 116,348.17 72,808.89 865,138.06 - (683,138.06) 475.35 TOTAL REVENUES 10,050,960.00 715,087.29 4,458,106.21 5,799,905.91 - 4,251,054.09 57.70% EXPENDITURE SUMMARY NONDEPARTMENTAL City Assistance 3,000,079.00 - - 81,944.29 - 2,918,134.71 2.73 Fund Charges/Transfers 5,750,000.00 - - - - 5,750,000.00 - TOTAL NONDEPARTMENTAL 8,750,079.00 - - 81,944.29 - 8,668,134.71 0.94% MISC & PROJECTS PROJECTS ECONOMIC DEVELOPMENT Supplies 1,000.00 36.20 931.13 352.96 - 647.04 35.30 City Support Services 20,000.00 2,066.01 3,969.77 8,742.53 96.12 11,161.35 44.19 Utility Services 2,975.00 - 1,964.48 93.30 - 2,881.70 3.14 Operations Support 437,610.00 11,042.22 138,376.87 98,158.83 9,558.55 329,892.62 24.61 Staff Support 25,775.00 1,554.46 11,674.53 11,750.93 690.78 13,333.29 48.27 City Assistance 205,000.00 - - 42,115.94 - 162,884.06 20.54 Professional Services 61,300.00 312.00 15,833.97 43,695.50 - 17,604.50 71.28 Fund Charges/Transfers 542,221.00 - 506,984.00 542,221.00 - - 100.00 Operating Equipment 5,000.00 - 3,959.76 291.11 - 4,708.89 5.82 TOTAL ECONO DEVELOPMENT 1,300,881.00 15,010.89 683,694.51 747,422.10 10,345.45 543,113.45 58.25% FM3009 ROAD&BRIDGE EXPANSION TOTAL EXPENDITURES 10,050,960.00 15,010.89 683,694.51 829,366.39 10,345.45 9,211,248.16 8.35% ** REVENUE OVER(UNDER) EXPEND - 700,076.40 3,774,411.70 4,970,539.52 (10,345.45) (4,960,194.07) C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: June 30, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 320,818.05$ Cash in Investments Texas Class Investment-Economic Development Corp 27,248,655.85 Schertz Bank & Trust-Certificate of Deposit 1,099,538.79 Schertz Bank & Trust-Certificate of Deposit 1,143,414.41 Total Cash in Bank & Investments 29,812,427.10$ SED CORPORATION CASH IN BANK AND INVESTMENTS AS OF: June 30, 2023 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) ******************************** 2022 - 2023 ********************************* CURRENT CURRENT Y-T-D BUDGET 100% OF BUDGET Y-T-D ACTUAL ENCUMBR BALANCE BUDGET General Fund, 101 Total Revenues 45,116,225.00 40,748,750.25 0.00 4,367,474.75 90.32% Total General Government 7,278,687.35 5,720,396.42 390,557.57 1,167,733.36 83.96% Total Public Safety 21,204,743.05 15,301,458.75 1,823,024.75 4,080,259.55 80.76% Total Public Environment 2,587,507.00 1,397,825.68 91,717.62 1,097,963.70 57.57% Total Parks & Recreation 3,359,965.78 2,210,877.98 662,097.97 486,989.83 85.51% Total Cultural 1,292,795.30 982,675.98 53,887.95 256,231.37 80.18% Total Internal Services 8,189,980.77 6,048,248.59 999,836.92 1,141,895.26 86.06% Total Misc & Projects 1,202,545.68 174,533.64 26,587.40 1,001,424.64 16.72% Total Expenditures 45,116,224.93 31,836,017.04 4,047,710.18 9,232,497.71 79.54% Revenue Over(Under) Expenditures 0.07 8,912,733.21 (4,047,710.18)(4,865,022.96) General Fund, 101 Total Cash in Bank & Investments 22,598,151.18 Special Events Fund, 106 Total Revenues 24,000.00 61,638.22 0.00 (37,638.22)256.83% Total Expenditures 24,000.00 47,749.33 0.00 (23,749.33)198.96% Revenue Over(Under) Expenditures 0.00 13,888.89 0.00 (13,888.89) Special Events Fund, 106 Total Cash in Bank & Investments 180,544.34 Peg Fund, 110 Total Revenues 944,770.00 56,277.02 0.00 888,492.98 5.96% Total Expenditures 914,770.00 195,050.58 505,193.85 214,525.57 76.55% Revenue Over(Under) Expenditures 30,000.00 (138,773.56)(505,193.85)673,967.41 Peg Fund, 110 Total Cash in Bank & Investments 727,690.74 Water & Sewer, 202 Total Revenues 28,485,858.00 25,312,242.35 0.00 3,173,615.65 88.86% Total Expenditures 26,826,740.63 22,739,408.44 829,349.73 3,257,982.46 87.86% Revenue Over(Under) Expenditures 1,659,117.37 2,572,833.91 (829,349.73)(84,366.81) Water & Sewer, 202 Total Cash in Bank & Investments 10,711,914.14 EMS, 203 Total Revenues 12,016,981.82 9,419,083.62 0.00 2,597,898.20 78.38% Total Expenditures 12,015,662.41 10,008,334.56 407,463.61 1,599,864.24 86.69% Revenue Over(Under) Expenditures 1,319.41 (589,250.94)(407,463.61)998,033.96 EMS, 203 Total Cash in Bank & Investments 1,057,454.33 July Statement Schertz, Texas AS OF :July 31, 2023 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) ******************************** 2022 - 2023 ********************************* CURRENT CURRENT Y-T-D BUDGET 100% OF BUDGET Y-T-D ACTUAL ENCUMBR BALANCE BUDGET Drainage, 204 Total Revenues 1,450,073.00 1,091,328.73 0.00 358,744.27 75.26% Total Expenditures 1,439,807.00 1,064,207.56 26,520.29 349,079.15 75.76% Revenue Over(Under) Expenditures 10,266.00 27,121.17 (26,520.29)9,665.12 Drainage, 204 Total Cash in Bank & Investments 650,730.01 Hotel Tax, 314 Total Revenues 648,500.00 933,523.57 0.00 (285,023.57)143.95% Total Expenditures 272,915.00 195,940.26 2,269.95 74,704.79 72.63% Revenue Over(Under) Expenditures 375,585.00 737,583.31 (2,269.95)(359,728.36) Hotel Tax, 314 Total Cash in Bank & Investments 2,347,249.17 Park, 317 Total Revenues 581,094.00 10,057.16 0.00 571,036.84 1.73% Total Expenditures 387,069.00 387,069.00 0.00 0.00 100.00% Revenue Over(Under) Expenditures 194,025.00 (377,011.84)0.00 571,036.84 Park, 317 Total Cash in Bank & Investments (115,489.79) Tree Mitigation, 319 Total Revenues 71,400.00 76,709.58 0.00 (5,309.58)107.44% Total Expenditures 70,000.00 15,800.00 78,810.94 (24,610.94)135.16% Revenue Over(Under) Expenditures 1,400.00 60,909.58 (78,810.94)19,301.36 Tree Mitigation, 319 Total Cash in Bank & Investments 768,968.83 Capital Recovery Water, 411 Total Revenues 1,151,500.00 787,271.24 0.00 364,228.76 68.37% Total Expenditures 55,748.00 1,000.00 36,438.81 18,309.19 67.16% Revenue Over(Under) Expenditures 1,095,752.00 786,271.24 (36,438.81)345,919.57 Capital Recovery Water, 411 Total Cash in Bank & Investments 5,672,955.12 Capital Recovery Sewer, 421 Total Revenues 601,500.00 576,941.50 0.00 24,558.50 95.92% Total Expenditures 64,248.00 2,557.72 76,559.25 (14,868.97)123.14% Revenue Over(Under) Expenditures 537,252.00 574,383.78 (76,559.25)39,427.47 Capital Recovery Sewer, 421 Total Cash in Bank & Investments 4,936,643.92 Monthly Statement Schertz, Texas AS OF :July 31, 2023 CITY OF SCHERTZ REVENUE AND EXPENSE REPORT (UNAUDITED) ******************************** 2022 - 2023 ********************************* CURRENT CURRENT Y-T-D BUDGET 100% OF BUDGET Y-T-D ACTUAL ENCUMBR BALANCE BUDGET Roadway Impact Fee Area 1, 431 Total Revenues 343,373.00 290,517.48 0.00 52,855.52 84.61% Total Expenditures 93,173.00 104,850.99 0.00 (11,677.99)112.53% Revenue Over(Under) Expenditures 250,200.00 185,666.49 0.00 64,533.51 Roadway Impact Fee Area 1, 431 Total Cash in Bank & Investments 991,637.42 Roadway Impact Fee Area 2, 432 Total Revenues 201,600.00 175,147.96 0.00 26,452.04 86.88% Total Expenditures 55,000.00 102,494.88 0.00 (47,494.88)186.35% Revenue Over(Under) Expenditures 146,600.00 72,653.08 0.00 73,946.92 Roadway Impact Fee Area 2, 432 Total Cash in Bank & Investments 636,680.83 Roadway Impact Fee Area 3, 433 Total Revenues 540,050.00 229,803.16 0.00 310,246.84 42.55% Total Expenditures 165,000.00 152,020.75 0.00 12,979.25 92.13% Revenue Over(Under) Expenditures 375,050.00 77,782.41 0.00 297,267.59 Roadway Impact Fee Area 3, 433 Total Cash in Bank & Investments 1,261,083.65 Roadway Impact Fee Area 4, 434 Total Revenues 3,040.00 290.87 0.00 2,749.13 9.57% Total Expenditures 3,000.00 0.00 0.00 3,000.00 0.00% Revenue Over(Under) Expenditures 40.00 290.87 0.00 (250.87) Roadway Impact Fee Area 4, 434 Total Cash in Bank & Investments 6,344.06 I&S, 505 Total Revenues 8,686,248.00 8,033,123.70 0.00 653,124.30 92.48% Total Expenditures 8,686,248.00 8,747,784.65 200.00 (61,736.65)100.71% Revenue Over(Under) Expenditures 0.00 (714,660.95)(200.00)714,860.95 I&S, 505 Total Cash in Bank & Investments 1,092,812.81 SED Corporation, 620 Total Revenues 10,050,960.00 6,443,843.93 0.00 3,607,116.07 64.11% Total Expenditures 10,050,960.00 851,545.48 5,554.81 9,193,859.71 8.53% Revenue Over(Under) Expenditures 0.00 5,592,298.45 (5,554.81)(5,586,743.64) SED Corporation, 620 Total Cash in Bank & Investments 30,430,509.08 Total Cash in Bank & Investments 83,955,879.84 Monthly Statement Schertz, Texas AS OF :July 31, 2023 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES REVENUE SUMMARY Taxes 32,305,000.00 1,129,793.39 26,483,009.09 30,328,873.14 - 1,976,126.86 93.88 Franchises 2,550,000.00 15,344.55 2,072,356.18 1,890,276.47 - 659,723.53 74.13 Permits 1,717,800.00 128,181.30 1,693,850.53 1,400,846.40 - 316,953.60 81.55 Licenses 45,620.00 640.00 34,532.50 4,850.00 - 40,770.00 10.63 Fees 2,189,200.00 134,735.31 1,813,879.44 1,840,074.40 - 349,125.60 84.05 Fines 9,000.00 1,127.64 8,742.26 10,662.02 - (1,662.02) 118.47 Inter-Jurisdictional 1,151,352.00 58,143.64 724,942.96 928,839.86 - 222,512.14 80.67 Fund Transfers 4,208,028.00 217,868.16 2,656,094.02 2,720,902.68 - 1,487,125.32 64.66 Miscellaneous 940,225.00 147,002.90 879,524.95 1,623,425.28 - (683,200.28) 172.66 TOTAL REVENUES 45,116,225.00 1,832,836.89 36,366,931.93 40,748,750.25 - 4,367,474.75 90.32% EXPENDITURE SUMMARY GENERAL GOVERNMENT CITY COUNCIL Personnel Services 41,750.00 3,346.12 30,788.23 32,365.66 - 9,384.34 77.52 Supplies 1,078.00 74.98 303.25 242.98 - 835.02 22.54 City Support Services 54,880.00 103.94 38,375.60 44,703.57 398.92 9,777.51 82.18 Operations Support 343.00 - 188.22 43.00 - 300.00 12.54 Staff Support 31,899.00 117.49 18,447.70 18,042.35 - 13,856.65 56.56 Professional Services 3,920.00 - 2,150.00 - - 3,920.00 0.00 TOTAL CITY COUNCIL 133,870.00 3,642.53 90,253.00 95,397.56 398.92 38,073.52 71.56% CITY MANAGER Personnel Services 1,351,878.00 99,482.48 1,032,824.64 960,078.52 62,232.15 329,567.33 75.62 Supplies 1,470.00 - 928.62 1,345.55 120.00 4.45 99.70 City Support Services 1,960.00 431.70 1,327.51 1,546.70 - 413.30 78.91 Staff Support 24,349.08 2,464.48 20,029.76 17,262.41 3,096.54 3,990.13 83.61 Capital Outlay - - - - 44.50 (44.50) - TOTAL CITY MANAGER 1,379,657.08 102,378.66 1,068,751.74 980,233.18 65,493.19 333,930.71 75.80% MUNICIPAL COURT Personnel Services 329,472.00 25,836.47 267,016.20 275,138.95 10,602.04 43,731.01 86.73 Supplies 1,568.00 126.94 806.00 1,189.02 - 378.98 75.83 City Support Services 980.00 - 233.87 236.57 - 743.43 24.14 Operations Support 1,960.00 - - - 1,152.10 807.90 58.78 Staff Support 7,261.80 29.33 2,370.14 2,817.06 981.94 3,462.80 52.31 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 Court Support 980.00 - 132.00 756.00 18.00 206.00 78.98 Professional Services 65,954.00 3,398.89 29,560.00 48,215.43 - 17,738.57 73.10 Maintenance Services 8,526.00 - 2,060.00 1,200.00 2,200.00 5,126.00 39.88 Operating Equipment - - 1,636.96 - 179.99 (179.99) - TOTAL MUNICIPAL COURT 416,701.80 29,391.63 303,815.17 329,553.03 15,134.07 72,014.70 82.72% CUSTOMER RELATIONS-311 Personnel Services 120,518.00 9,870.01 98,731.15 103,795.24 3,245.76 13,477.00 88.82 Supplies 237.50 - 52.87 64.24 58.26 115.00 51.58 Staff Support 306.40 - 148.15 - 100.00 206.40 32.64 TOTAL CUSTOMER RELATIONS-311 121,061.90 9,870.01 98,932.17 103,859.48 3,404.02 13,798.40 88.60% PLANNING & ZONING Personnel Services 334,574.00 29,938.02 156,252.60 226,665.68 15,298.78 92,609.54 72.32 Supplies 1,979.60 150.12 1,300.26 1,348.75 95.10 535.75 72.94 City Support Services 4,200.00 - - 4,200.00 - - 100.00 Operations Support 243.04 - - 31.00 124.00 88.04 63.78 Staff Support 34,584.20 2,866.50 2,719.48 13,178.78 2,081.05 19,324.37 44.12 Professional Services 196.00 - 50.00 (10.00) - 206.00 (5.10) Operating Equipment 318.50 299.97 285.47 299.97 - 18.53 94.18 TOTAL PLANNING & ZONING 376,095.34 33,254.61 160,607.81 245,714.18 17,598.93 112,782.23 70.01% LEGAL SERVICES Operations Support 9,800.00 209.25 2,493.72 3,250.67 83.50 6,465.83 34.02 Professional Services 127,400.00 4,180.04 48,220.69 38,838.79 - 88,561.21 30.49 TOTAL LEGAL SERVICES 137,200.00 4,389.29 50,714.41 42,089.46 83.50 95,027.04 30.74% CITY SECRETARY Personnel Services 213,949.00 14,123.07 175,366.44 149,309.36 11,274.36 53,365.28 75.06 Supplies 1,727.00 - 777.86 884.33 - 842.67 51.21 City Support Services 11,760.00 - 3,523.04 154.38 - 11,605.62 1.31 Operations Support 247.00 1,749.15 138.95 1,978.15 - (1,731.15) 800.87 Staff Support 4,890.50 130.00 2,649.97 1,694.90 130.00 3,065.60 37.32 TOTAL CITY SECRETARY 233,573.50 16,002.22 182,456.26 154,401.11 11,404.36 67,768.03 70.99% NON-DEPARTMENTAL City Support Services 918,615.47 609.96 510,184.50 569,358.99 68,863.49 280,392.99 69.48 Operations Support 126,420.00 11,069.93 105,007.54 102,185.94 1,527.03 22,707.03 82.04 City Assistance 1,367,603.72 181,378.58 1,311,427.68 1,643,604.77 - (276,001.05) 120.18 Professional Services 113,802.50 374.95 73,747.98 58,158.13 - 55,644.37 51.10 Fund Chrgs/Transfrs-Spec Events Fnd 27,756.54 - - 9,942.60 - 17,813.94 35.82 TOTAL NON-DEPARTMENTAL 2,554,198.23 219,516.21 2,000,367.70 2,409,533.22 83,290.52 61,374.49 97.60% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 PUBLIC AFFAIRS Personnel Services 348,084.00 22,387.76 280,087.61 271,984.31 11,737.21 64,362.48 81.51 Supplies 1,078.00 69.93 807.33 751.40 14.32 312.28 71.03 City Support Services 100.00 - 528.38 - - 100.00 - Operations Support 46,521.90 2,470.74 26,813.26 36,337.72 7,576.95 2,607.23 94.40 Staff Support 11,340.00 2,327.98 3,287.96 8,992.50 357.75 1,989.75 82.45 Professional Services 253,510.00 11,853.93 219,911.95 183,426.51 13,550.65 56,532.84 77.70 Operating Equipment 1,850.00 - - 703.19 - 1,146.81 38.01 TOTAL PUBLIC AFFAIRS 662,483.90 39,110.34 531,436.49 502,195.63 33,236.88 127,051.39 80.82% ENGINEERING Personnel Services 1,078,273.00 62,042.09 694,826.91 795,575.56 43,808.40 238,889.04 77.85 Supplies 1,715.00 62.67 515.66 698.00 609.88 407.12 76.26 Utility Services 7,938.00 344.74 3,961.95 5,617.00 - 2,321.00 70.76 Operations Support 147.00 4,395.83 61.81 5,623.82 - (5,476.82) 3,825.73 Staff Support 15,650.60 1,925.77 4,862.17 6,817.45 756.57 8,076.58 48.39 Professional Services 49,000.00 18,558.25 18,643.05 42,867.75 22,737.25 (16,605.00) 133.89 Operating Equipment 11,122.00 - 118.95 219.99 6,449.20 4,452.81 59.96 Capital Outlay 100,000.00 - - - 85,478.34 14,521.66 85.48 TOTAL ENGINEERING 1,263,845.60 87,329.35 724,255.30 857,419.57 160,513.18 245,912.85 80.54% TOTAL GENERAL GOVERNMENT 7,278,687.35 544,884.85 5,211,590.05 5,720,396.42 390,557.57 1,167,733.36 83.96% PUBLIC SAFETY POLICE Personnel Services 9,599,285.00 715,184.78 7,528,859.47 7,567,995.99 351,383.16 1,679,905.85 82.50 Supplies 110,550.04 10,657.10 65,160.68 66,329.92 13,509.78 30,710.34 72.22 City Support Services 33,810.00 - 33,969.74 36,436.50 - (2,626.50) 107.77 Utility Services 286,232.00 17,725.48 153,888.73 147,120.10 751.33 138,360.57 51.66 Operations Support 16,436.40 1,800.00 15,667.56 4,771.29 1,756.87 9,908.24 39.72 Staff Support 308,394.20 23,152.13 131,338.28 144,393.04 43,477.70 120,523.46 60.92 City Assistance 81,170.00 11,416.06 52,897.84 56,191.07 1,108.54 23,870.39 70.59 Professional Services 79,309.44 5,980.82 49,305.66 48,728.33 2,759.35 27,821.76 64.92 Maintenance Services 78,404.90 5,615.00 38,501.93 32,447.80 11,049.95 34,907.15 55.48 Operating Equipment 408,115.10 28,835.92 196,271.20 220,531.53 125,450.64 62,132.93 84.78 Capital Outlay 752,439.00 - 298,642.52 261,662.27 424,537.98 66,238.75 91.20 TOTAL POLICE 11,754,146.08 820,367.29 8,564,503.61 8,586,607.84 975,785.30 2,191,752.94 81.35% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 FIRE RESCUE Personnel Services 6,410,107.00 521,510.40 5,338,290.72 5,089,095.49 221,598.88 1,099,412.63 82.85 Supplies 23,083.90 846.97 12,398.74 9,003.43 1,869.22 12,211.25 47.10 Utility Services 145,039.99 10,569.48 87,796.81 83,209.22 322.31 61,508.46 57.59 Operations Support 4,436.46 - 2,290.26 131.00 62.00 4,243.46 4.35 Staff Support 222,972.50 18,354.65 131,740.95 126,671.55 44,485.77 51,815.18 76.76 City Assistance 40,227.04 1,827.21 7,396.76 22,979.49 11,109.01 6,138.54 84.74 Professional Services 72,328.00 - 40,188.82 27,953.65 25,432.00 18,942.35 73.81 Maintenance Services 83,868.40 3,713.23 47,105.26 37,981.03 12,843.63 33,043.74 60.60 Other Costs 9,800.00 4,286.50 54,348.84 48,438.68 - (38,638.68) 494.27 Rental/Leasing 26,460.00 - 38,744.86 28,055.01 - (1,595.01) 106.03 Operating Equipment 127,032.00 1,123.27 45,635.00 25,914.29 34,487.60 66,630.11 47.55 Capital Outlay 488,449.00 - 17,367.00 14,755.42 289,953.37 183,740.21 62.38 TOTAL FIRE RESCUE 7,653,804.29 562,231.71 5,823,304.02 5,514,188.26 642,163.79 1,497,452.24 80.44% INSPECTIONS Personnel Services 1,079,750.00 76,444.25 773,562.02 812,313.83 43,057.67 224,378.50 79.22 Supplies 3,228.00 117.58 868.43 1,790.75 49.50 1,387.75 57.01 Utility Services 8,232.00 654.96 4,704.29 5,829.76 - 2,402.24 70.82 Operations Support 12,833.00 - 31.00 217.00 31.00 12,585.00 1.93 Staff Support 45,496.50 6,445.64 10,500.67 16,909.65 7,044.95 21,541.90 52.65 Professional Services 68,600.00 2,700.00 54,500.00 4,950.00 63,650.00 - 100.00 Operating Equipment 9,407.00 - 570.94 7,304.56 (293.97) 2,396.41 74.53 Capital Outlay 43,750.00 - - - 76,121.44 (32,371.44) 173.99 TOTAL INSPECTIONS 1,271,296.50 86,362.43 844,737.35 849,315.55 189,660.59 232,320.36 81.73% NEIGHBORHOOD SERVICES Personnel Services 368,203.00 33,403.45 269,227.50 310,546.38 12,382.02 45,274.60 87.70 Supplies 9,089.12 283.86 1,643.63 5,928.99 719.27 2,440.86 73.15 Utility Services 8,624.00 617.13 3,562.86 3,801.45 - 4,822.55 44.08 Operations Support 3,350.62 - 31.00 93.00 62.00 3,195.62 4.63 Staff Support 26,660.94 4,914.50 4,607.15 14,939.64 1,476.78 10,244.52 61.57 Professional Services 2,450.00 - - - - 2,450.00 - Maintenance Services 24,700.00 - 6,675.00 9,581.46 775.00 14,343.54 41.93 Operating Equipment 6,418.50 279.98 1,159.45 6,456.18 - (37.68) 100.59 TOTAL NEIGHBORHOOD SERVICES 525,496.18 39,498.92 286,906.59 351,347.10 15,415.07 158,734.01 69.79% TOTAL PUBLIC SAFETY 21,204,743.05 1,508,460.35 15,519,451.57 15,301,458.75 1,823,024.75 4,080,259.55 80.76% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 PUBLIC ENVIRONMENT STREETS Personnel Services 1,107,287.00 71,254.70 816,925.54 811,217.64 49,039.32 247,030.04 77.69 Supplies 178,850.00 8,744.65 79,106.50 97,621.39 15,135.88 66,092.73 63.05 City Support Services 5,880.00 7.50 1,794.23 2,304.57 134.28 3,441.15 41.48 Utility Services 196,000.00 18,410.83 163,462.94 160,900.13 781.64 34,318.23 82.49 Staff Support 22,050.00 1,961.10 14,954.45 12,898.31 955.34 8,196.35 62.83 Professional Services 30,380.00 - 7,536.10 2,534.70 10,200.00 17,645.30 41.92 Maintenance Services 725,790.00 14,446.95 244,806.97 20,229.05 12,611.20 692,949.75 4.52 Rental/Lease 4,900.00 - 4,285.00 848.23 - 4,051.77 17.31 Operating Equipment 6,370.00 - 4,876.28 14,026.25 2,859.96 (10,516.21) 265.09 Capital Outlay 310,000.00 224,059.41 101,916.62 275,245.41 - 34,754.59 88.79 TOTAL STREETS 2,587,507.00 338,885.14 1,439,664.63 1,397,825.68 91,717.62 1,097,963.70 57.57% TOTAL PUBLIC ENVIRONMENT 2,587,507.00 338,885.14 1,439,664.63 1,397,825.68 91,717.62 1,097,963.70 57.57% PARKS & RECREATION PARKS DEPARTMENT Personnel Services 975,812.00 86,201.82 597,802.23 784,466.03 34,655.99 156,689.98 83.94 Supplies 111,443.00 8,620.89 80,879.20 74,864.56 51,070.82 (14,492.38) 113.00 City Support Services 180,948.40 2,983.28 114,918.08 165,567.03 15,070.55 310.82 99.83 Utility Services 250,880.00 10,879.02 167,320.15 213,932.26 - 36,947.74 85.27 Operations Support 1,960.00 430.27 50.00 704.52 - 1,255.48 35.94 Staff Support 19,276.60 1,208.20 13,672.70 23,560.96 261.00 (4,545.36) 123.58 Professional Services 194,987.08 25,370.09 97,008.00 60,377.44 182,461.91 (47,852.27) 124.54 Maintenance Services 13,720.00 321.67 12,356.90 12,270.10 3,995.65 (2,545.75) 118.56 Rental/Leasing 9,800.00 - 5,267.88 7,235.61 7,165.39 (4,601.00) 146.95 Operating Equipment 72,715.00 6,179.56 26,081.45 50,924.22 15,619.36 6,171.42 91.51 Capital Outlay 480,615.00 - 59,173.47 93,599.92 194,385.92 192,629.16 59.92 TOTAL PARKS DEPARTMENT 2,312,157.08 142,194.80 1,174,530.06 1,487,502.65 504,686.59 319,967.84 86.16% SWIM POOL Supplies 24,990.00 1,224.76 24,328.20 11,475.80 4,966.06 8,548.14 65.79 Utility Services 16,170.00 1,694.01 18,223.58 15,412.96 - 757.04 95.32 Maintenance Services 539,664.00 862.47 367,663.73 290,368.37 147,486.50 101,809.13 81.13 TOTAL SWIM POOL 580,824.00 3,781.24 410,215.51 317,257.13 152,452.56 111,114.31 80.87% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 EVENT FACILITIES Personnel Services 380,583.00 34,617.57 265,705.20 328,141.83 3,673.13 48,768.04 87.19 Supplies 4,410.00 235.96 3,308.42 2,298.34 218.40 1,893.26 57.07 Utility Services 48,588.40 5,300.07 29,536.78 53,934.76 589.19 (5,935.55) 112.22 Operations Support 15,297.80 4,633.32 1,322.69 14,984.31 31.00 282.49 98.15 Staff Support 4,875.50 671.53 1,596.47 2,635.08 153.68 2,086.74 57.20 Maintenance Services 2,450.00 - 3,257.77 - - 2,450.00 - Operating Equipment 10,780.00 209.13 9,682.67 4,123.88 293.42 6,362.70 40.98 TOTAL EVENT FACILITIES 466,984.70 45,667.58 314,410.00 406,118.20 4,958.82 55,907.68 88.03% TOTAL PARKS & RECREATION 3,359,965.78 191,643.62 1,899,155.57 2,210,877.98 662,097.97 486,989.83 85.51% CULTURAL LIBRARY Personnel Services 993,719.00 77,157.90 758,022.27 794,462.94 36,158.22 163,097.84 83.59 Supplies 18,130.00 1,149.69 9,328.34 10,696.54 1,726.75 5,706.71 68.52 Utility Services 60,760.00 5,797.20 45,033.93 50,295.51 - 10,464.49 82.78 Operations Support 4,018.00 339.98 1,887.69 2,724.20 19.99 1,273.81 68.30 Staff Support 7,874.30 - 5,899.16 6,108.97 - 1,765.33 77.58 Professional Services 2,254.00 - 2,129.00 - - 2,254.00 - Operating Equipment 191,040.00 5,091.36 115,300.11 118,387.82 15,982.99 56,669.19 70.34 TOTAL LIBRARY 1,292,795.30 89,536.13 937,600.50 982,675.98 53,887.95 256,231.37 80.18% TOTAL CULTURAL 1,292,795.30 89,536.13 937,600.50 982,675.98 53,887.95 256,231.37 80.18% INTERNAL SERVICE INFORMATION TECHNOLOGY Personnel Services 1,109,865.00 86,382.33 790,089.73 859,897.51 47,962.02 202,005.47 81.80 Supplies 10,085.09 1,256.34 6,999.08 5,761.63 1,442.15 2,881.31 71.43 City Support Services 1,083,173.66 63,123.47 840,049.19 793,022.11 200,364.55 89,787.00 91.71 Utility Services 342,896.18 23,869.12 280,306.75 296,933.04 31,724.28 14,238.86 95.85 Staff Support 73,433.80 4,448.99 26,025.50 41,874.04 6,687.87 24,871.89 66.13 Professional Services 131,970.00 1,653.31 1,406.25 11,601.95 1,040.00 119,328.05 9.58 Maintenance Services 12,700.00 725.68 1,777.35 12,082.71 - 617.29 95.14 Rental/Leasing 1,577.00 - 3,041.80 1,294.74 - 282.26 82.10 Operating Equipment 245,269.10 17,562.51 231,218.24 104,797.56 59,151.72 81,319.82 66.84 TOTAL INFORMATION TECHNOLOGY 3,063,097.64 199,021.75 2,180,913.89 2,169,849.75 348,372.59 544,875.30 82.21% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 HUMAN RESOURCES Personnel Services 510,089.00 40,211.81 359,468.07 415,925.72 15,512.55 78,650.73 84.58 Supplies 3,846.00 - 925.54 658.98 828.91 2,358.11 38.69 Human Services 173,558.00 19,101.11 125,787.88 130,519.44 15,800.30 27,238.26 84.31 Operations Support 22,390.00 - 2,324.84 4,517.51 31.00 17,841.49 20.31 Staff Support 38,367.00 598.49 23,568.13 39,029.13 2,037.11 (2,699.24) 107.04 City Assistance 14,700.00 2,658.00 14,707.00 16,684.00 402.00 (2,386.00) 116.23 Professional Services 4,900.00 520.00 495.00 520.00 - 4,380.00 10.61 Operating Equipment 490.00 - - 81.25 - 408.75 16.58 TOTAL HUMAN RESOURCES 768,340.00 63,089.41 527,276.46 607,936.03 34,611.87 125,792.10 83.63% FINANCE Personnel Services 699,363.00 47,728.93 553,886.34 575,691.67 21,714.41 101,956.92 85.42 Supplies 2,646.00 - 1,643.02 1,948.63 435.13 262.24 90.09 Staff Support 4,055.00 401.00 2,613.52 2,812.69 795.00 447.31 88.97 Professional Sevices 48,216.00 3,978.50 43,062.28 27,981.68 1,220.00 19,014.32 60.56 Operating Equipment 1,188.00 - - 1,187.93 - 0.07 99.99 TOTAL FINANCE 755,468.00 52,108.43 601,205.16 609,622.60 24,164.54 121,680.86 83.89% PURCHASING & ASSET MGT Personnel Services 268,812.00 18,501.97 216,632.27 223,784.87 9,457.34 35,569.79 86.77 Supplies 3,724.00 222.15 2,023.91 2,854.91 279.44 589.65 84.17 Operations Support 6,897.00 986.63 2,672.00 5,142.28 1,142.50 612.22 91.12 Staff Support 9,947.00 170.00 3,686.54 4,060.45 785.00 5,101.55 48.71 City Assistance 1,490.00 190.00 1,675.00 839.98 40.00 610.02 59.06 Operating Equipment 3,700.00 - 379.98 3,700.00 - - 100.00 TOTAL PURCHASING & ASSET MGT 295,370.00 20,070.75 227,069.70 241,175.86 11,704.28 42,489.86 85.61% FLEET SERVICE Personnel Services 681,919.00 57,523.97 424,377.73 509,424.27 29,166.82 143,327.91 78.98 Supplies 273,365.00 16,722.06 173,961.69 205,121.46 32,417.54 35,826.00 86.89 City Support Services 8,420.00 4,636.77 4,689.34 8,418.54 - 1.46 99.98 Utility Services 11,760.00 1,218.46 6,406.49 8,158.31 - 3,601.69 69.37 Staff Support 27,940.00 1,813.45 13,972.84 19,863.13 7,066.13 1,010.74 96.38 Maintenance Services 284,775.00 7,777.02 205,311.92 215,179.24 60,774.56 8,821.20 96.90 Operating Equipment 16,076.13 842.38 12,706.22 5,982.28 7,113.26 2,980.59 81.46 Capital Outlay 46,875.00 - 102,322.63 - 94,256.40 (47,381.40) 201.08 TOTAL FLEET SERVICE 1,351,130.13 90,534.11 965,573.22 972,147.23 230,794.71 148,188.19 89.03% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 FACILITY SERVICES Personnel Services 879,776.00 63,796.18 627,377.81 698,595.77 39,272.36 141,907.87 83.87 Supplies 151,785.00 5,897.04 71,565.97 99,763.44 16,648.23 35,373.33 76.70 Utility Services 189,140.00 15,490.96 144,784.31 153,725.73 18.83 35,395.44 81.29 Staff Support 20,620.00 835.24 9,918.82 14,946.20 80.64 5,593.16 72.88 Professional Services 193,904.00 33,366.13 107,889.79 122,613.50 34,731.22 36,559.28 81.15 Maintenance Services 424,440.00 75,460.97 229,971.00 356,526.48 142,938.81 (75,025.29) 117.68 Rental/Leasing 490.00 - - - - 490.00 - Operating Equipment 3,920.00 406.00 350.00 1,346.00 - 2,574.00 34.34 Capital Outlay 92,500.00 - 26,033.00 - 116,498.84 (23,998.84) 125.94 TOTAL BUILDING MAINTENANCE 1,956,575.00 195,252.52 1,217,890.70 1,447,517.12 350,188.93 158,868.95 91.88% TOTAL INTERNAL SERVICE 8,189,980.77 620,076.97 5,719,929.13 6,048,248.59 999,836.92 1,141,895.26 86.06% MISC & PROJECTS Project Fund Charges/Transfers 850,000.00 - 505,411.00 203.50 - 849,796.50 0.02 TOTAL PROJECTS 850,000.00 - 505,411.00 203.50 - 849,796.50 0.02% CITY ASSISTANCE City's Assistance to Agencies 326,012.68 - 222,580.75 168,521.60 26,587.40 130,903.68 59.85 Operating Equipment 13,793.00 - - 5,287.54 - 8,505.46 38.33 TOTAL CITY ASSISTANCE 339,805.68 - 222,580.75 173,809.14 26,587.40 139,409.14 58.97% SEWER PROJECTS TOTAL SEWER PROJECTS - - - - - - 0.00% COURT - RESTRICTED FUNDS Operating Equipment 12,740.00 - 5,985.00 521.00 - 12,219.00 4.09 TOTAL COURT-RESTRICTED FUNDS 12,740.00 - 5,985.00 521.00 - 12,219.00 4.09% TOTAL MISC & PROJECTS 1,202,545.68 - 733,976.75 174,533.64 26,587.40 1,001,424.64 16.72% TOTAL EXPENDITURES 45,116,224.93 3,293,487.06 31,461,368.20 31,836,017.04 4,047,710.18 9,232,497.71 79.54% REVENUE OVER(UNDER) EXPEND.0.07 (1,460,650.17) 4,905,563.73 8,912,733.21 (4,047,710.18) (4,865,022.96) 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Taxes 000-411100 Advalorem Tax-Current 17,965,000.00 78,154.16 15,564,559.34 17,977,667.90 - (12,667.90) 100.07 000-411110 Disable Veterans Assist Pymnt 1,100,000.00 - 897,968.67 1,179,231.99 - (79,231.99) 107.20 000-411200 Advalorem Tax-Delinquent 50,000.00 768.64 18,373.62 92,779.33 - (42,779.33) 185.56 000-411300 Advalorem Tax-P&I 80,000.00 5,412.98 99,432.70 98,610.56 - (18,610.56) 123.26 000-411500 Sales Tax Revenue-Gen Fund 13,040,000.00 1,038,267.84 9,837,034.16 10,907,816.66 - 2,132,183.34 83.65 000-411700 Mixed Beverage Tax 70,000.00 7,178.52 65,640.60 72,755.45 - (2,755.45) 103.94 TOTAL Taxes 32,305,000.00 1,129,793.39 26,483,009.09 30,328,873.14 - 1,976,126.86 93.88% Franchises 000-421200 Center Point/Entex Energy 120,000.00 - 107,586.34 111,706.17 - 8,293.83 93.09 000-421220 City Public Service 1,200,000.00 - 987,590.72 912,479.34 - 287,520.66 76.04 000-421240 Guadalupe Valley Elec Co-op 475,000.00 - 406,062.89 341,932.26 - 133,067.74 71.99 000-421250 New Braunfels Utilities 80,000.00 - 61,832.21 56,348.74 - 23,651.26 70.44 000-421300 Time Warner-State Franchise 325,000.00 - 259,017.96 240,902.98 - 84,097.02 74.12 000-421460 AT&T Franchise Fee 75,000.00 - 69,075.94 34,802.57 - 40,197.43 46.40 000-421480 Other Telecom Franchise - ROW 100,000.00 - 36,043.84 46,030.52 - 53,969.48 46.03 000-421500 Solid Waste Franchise Fee 175,000.00 15,344.55 145,146.28 146,073.89 - 28,926.11 83.47 TOTAL Franchises 2,550,000.00 15,344.55 2,072,356.18 1,890,276.47 - 659,723.53 74.13% Permits 000-431100 Home Occupation Permit 550.00 - 350.00 140.00 - 410.00 25.45 000-431205 Bldg Permit-Residential 513,000.00 38,584.30 252,660.00 214,157.80 - 298,842.20 41.75 000-431210 Bldg Permit-Commercial 347,000.00 41,843.00 636,157.69 529,033.20 - (182,033.20) 152.46 000-431215 Bldg Permit-General 328,000.00 17,299.00 228,427.90 190,745.60 - 137,254.40 58.15 000-431300 Mobile Home Permit - 25.00 50.00 250.00 - (250.00) - 000-431400 Signs Permit 5,500.00 376.00 5,031.00 4,776.68 - 723.32 86.85 000-431500 Food Establishmnt Permit 71,000.00 650.00 51,820.00 52,965.00 - 18,035.00 74.60 000-431700 Plumbing Permit 123,000.00 10,294.00 73,526.00 82,898.00 - 40,102.00 67.40 000-431750 Electrical Permit 70,000.00 5,720.00 47,660.00 48,360.00 - 21,640.00 69.09 000-431800 Mechanical Permit 60,000.00 5,340.00 36,140.00 37,220.00 - 22,780.00 62.03 000-431900 Solicitor/Peddler Permit 2,000.00 10.00 1,960.00 2,440.00 - (440.00) 122.00 000-431950 Animal/Pet Permit 250.00 - 200.00 100.00 - 150.00 40.00 000-432000 Cert of Occupancy Prmt 9,500.00 1,050.00 7,550.00 7,350.00 - 2,150.00 77.37 C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 000-432100 Security Alarm Permit 43,000.00 3,020.00 34,270.00 26,657.00 - 16,343.00 61.99 000-432300 Grading/Clearing Permit 15,000.00 2,300.00 19,580.23 25,596.72 - (10,596.72) 170.64 000-432400 Development Permit 100,000.00 - 273,965.71 154,438.40 - (54,438.40) 154.44 000-435000 Fire Permit 30,000.00 1,670.00 24,502.00 23,718.00 - 6,282.00 79.06 TOTAL Permits 1,717,800.00 128,181.30 1,693,850.53 1,400,846.40 - 316,953.60 81.55% Licenses 000-441000 Alcohol Beverage License 8,500.00 640.00 6,232.50 4,770.00 - 3,730.00 56.12 000-441300 Mobile Home License 120.00 - 120.00 80.00 - 40.00 66.67 000-442000 Contractors License 37,000.00 - 28,180.00 - - 37,000.00 - TOTAL Licenses 45,620.00 640.00 34,532.50 4,850.00 - 40,770.00 10.63% Fees 000-451000 Municipal Court Fines 525,000.00 23,507.70 399,673.85 298,406.64 - 226,593.36 56.84 000-451010 Texas Motor Carrier Fines 30,000.00 200.00 21,704.00 200.00 - 29,800.00 0.67 000-451015 CVE Out of Service 3,000.00 50.00 1,900.00 50.00 - 2,950.00 000-451100 Arrest Fee 12,000.00 575.08 12,810.24 8,670.68 - 3,329.32 72.26 000-451200 Warrant Fees 53,000.00 2,965.00 46,333.76 36,662.11 - 16,337.89 69.17 000-451340 Judicial Fee-City 300.00 20.40 303.57 205.81 - 94.19 68.60 000-451400 Traffic Fine Costs TTL 6,000.00 214.29 5,474.36 3,412.53 - 2,587.47 56.88 000-451510 Juvenile Case Mgmt Fee 3,000.00 169.96 2,539.91 1,715.13 - 1,284.87 57.17 000-451520 Truancy Fees 14,000.00 529.32 12,497.77 8,720.31 - 5,279.69 62.29 000-451530 Local Municipal Jury Fund 150.00 10.10 243.39 170.04 - (20.04) 113.36 000-451600 Technology Fund Fee 13,000.00 547.34 11,839.80 8,241.08 - 4,758.92 63.39 000-451700 Security Fee 15,000.00 602.08 13,505.12 9,409.12 - 5,590.88 62.73 000-451800 Time Payment Fee-City 4,000.00 477.26 4,041.22 3,405.57 - 594.43 85.14 000-451850 State Fines 10% Service Fee 15,000.00 3,864.52 24,547.98 20,054.74 - (5,054.74) 133.70 000-451900 DPS Payment-Local 4,000.00 230.94 3,781.75 2,698.27 - 1,301.73 67.46 000-452000 Child Safety Fee 5,000.00 25.00 3,856.05 2,776.69 - 2,223.31 55.53 000-452100 Platting Fees 54,000.00 3,000.00 41,250.00 50,000.00 - 4,000.00 92.59 000-452200 Site Plan Fee 23,000.00 3,000.00 18,500.00 22,500.00 - 500.00 97.83 000-452300 Plan Check Fee 570,000.00 43,173.65 457,777.81 408,667.11 - 161,332.89 71.70 000-452320 Tree Mitigation Admin Fee 15,000.00 - 11,550.00 - - 15,000.00 - 000-452400 BOA/Variance Fees 2,500.00 - 2,500.00 2,500.00 - - 100.00 000-452600 Specific Use/Zone Chng Fee 26,450.00 4,650.00 33,000.00 31,450.00 - (5,000.00) 118.90 000-452710 Zoning Ltr & Dev Rights 2,550.00 1,200.00 4,350.00 3,450.00 - (900.00) 135.29 000-453100 Reinspection Fees 190,000.00 10,700.00 155,825.00 207,150.00 - (17,150.00) 109.03 000-453110 Swim Pool Inspection Fee 2,900.00 - 660.00 2,530.00 - 370.00 87.24 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 000-453200 Lot Abatement 6,700.00 - 6,025.00 7,368.88 - (668.88) 109.98 000-453211 Admin Fee-Inspections 10,000.00 700.00 10,000.00 3,700.00 - 6,300.00 37.00 000-453710 Foster Care 500.00 - 50.00 - - 500.00 - 000-454200 Pool Gate Admission Fee 22,000.00 9,042.00 19,086.00 23,214.00 - (1,214.00) 105.52 000-454300 Seasonal Pool Pass Fee 4,000.00 100.00 6,885.00 6,390.00 - (2,390.00) 159.75 000-456110 Senior Center Memberships 16,000.00 1,469.00 20,166.00 23,345.00 - (7,345.00) 145.91 000-456120 Senior Center Meal Fee 20,000.00 693.42 21,225.51 32,115.75 - (12,115.75) 160.58 000-456500 HAZ MAT Fees 5,000.00 - - - - 5,000.00 - 000-456600 Fire Re-inspection Fee 700.00 100.00 50.00 445.00 - 255.00 63.57 000-458000 Sale of General Fixed Assets - - 37,572.00 - - - - 000-458110 Sale of Mdse - GovDeals 100,000.00 5,701.00 5,391.27 116,077.01 - (16,077.01) 116.08 000-458400 Civic Center Rental Fees 225,000.00 14,039.25 241,159.00 260,644.50 - (35,644.50) 115.84 000-458401 Capital Recovery Fee-Civic C - (400.00) 2,275.00 (900.00) - 900.00 - 000-458402 Civic Center Ancillary Fees - (50.00) 1,040.00 (450.00) - 450.00 - 000-458450 North Center Rental Fees 28,000.00 1,475.00 31,937.50 36,331.25 - (8,331.25) 129.75 000-458460 Senior Center Rental 7,000.00 - 1,400.00 6,300.00 - 700.00 90.00 000-458500 Community Center Rental Fees 40,000.00 (5,725.00) 43,332.25 48,677.00 - (8,677.00) 121.69 000-458501 Community Center Service Fees - - 800.00 - - - - 000-458510 Grand Ballroom Rental Fees - - (30,693.75) - - - - 000-458520 Cut-Off Hall Rental Fees - - 600.00 - - - - 000-458540 Bluebonnet Hall Rental Fees - - (2,937.50) - - - - 000-458550 Pavilion Rental Fees 25,000.00 2,400.00 20,820.00 24,075.00 - 925.00 96.30 000-458560 Chamber of Comm Rent 7,800.00 - 5,850.00 7,800.00 - - 100.00 000-458570 Non-Resident SYSA League 10,000.00 - 7,500.00 10,420.00 - (420.00) 104.20 000-458590 Cancellation Fees-Event Rental 1,500.00 550.00 1,900.00 5,300.00 - (3,800.00) 353.33 000-458650 NonResident User Fee-BVYA - - 8,240.00 7,510.00 - (7,510.00) - 000-458660 BVYA Utility Reimbursement 15,000.00 - 6,485.71 13,466.49 - 1,533.51 89.78 000-458670 SYSA Utility Reimbursement 7,500.00 - 6,651.48 5,907.69 - 1,592.31 78.77 000-458675 Lions Futbol Utility Reimbrsmt 15,000.00 - 12,032.00 17,540.00 - (2,540.00) 116.93 000-458685 Recreation Programs 1,000.00 1,895.00 (25.00) 14,964.00 - (13,964.00) 1,496.40 000-458685.001Rec Prgrm-Kickball Leagues 2,600.00 - 5,055.00 1,625.00 - 975.00 62.50 000-458700 Vehicle Impoundment - - 9,930.00 9,291.00 - (9,291.00) - 000-459300 Notary Fee 50.00 6.00 48.00 36.00 - 14.00 72.00 000-459600 Animal Adoption Fee 12,000.00 1,300.00 9,105.00 11,285.00 - 715.00 94.04 000-459700 Pet Impoundment Fee 13,000.00 827.00 9,993.00 9,685.00 - 3,315.00 74.50 000-459800 Police Reports Fee 5,000.00 900.00 4,425.39 4,534.00 - 466.00 90.68 TOTAL Fees 2,189,200.00 134,735.31 1,813,879.44 1,840,074.40 - 349,125.60 84.05% 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 Fines 000-463000 Library Fines 9,000.00 1,127.64 8,742.26 10,662.02 - (1,662.02) 118.47 TOTAL Fines 9,000.00 1,127.64 8,742.26 10,662.02 - (1,662.02) 118.47% Inter-Jurisdictional 000-473100 Bexar Co - Fire 21,077.00 - 7,025.92 - - 21,077.00 - 000-473200 City of Seguin-Fire Contract 30,107.00 3,083.33 22,302.08 34,380.18 - (4,273.18) 114.19 000-473300 Guadalupe Co-Library 220,000.00 18,096.00 180,960.00 180,960.00 - 39,040.00 82.25 000-474200 Library Services-Cibolo 40,000.00 - 40,000.00 40,000.00 - - 100.00 000-474210 Library Services-Selma 25,000.00 - 24,825.00 25,275.00 - (275.00) 101.10 000-474400 Dispatch Service-Cibolo 160,000.00 - 163,000.00 120,000.00 - 40,000.00 75.00 000-474600 School Crossing Guard-Bexar Co 36,000.00 4,201.70 30,172.18 37,252.34 - (1,252.34) 103.48 000-474610 School Cross Guard-Guadalupe C 41,000.00 4,637.61 39,580.53 40,016.28 - 983.72 97.60 000-474620 School Crossing Guards - Comal 1,900.00 - 14,571.25 15,404.81 - (13,504.81) 810.78 000-474700 School Officer Funding 551,268.00 - 183,756.00 407,426.25 - 143,841.75 73.91 000-474750 Crime Victim Liaison Agreement 25,000.00 28,125.00 18,750.00 28,125.00 - (3,125.00) 112.50 TOTAL Inter-Jurisdictional 1,151,352.00 58,143.64 724,942.96 928,839.86 - 222,512.14 80.67% Fund Transfers 000-480000 Indirect Costs-EMS 216,994.00 18,082.83 177,283.34 180,828.34 - 36,165.66 83.33 000-480100 Indirect Costs-Hotel/Motel 69,915.00 5,826.25 62,035.84 58,262.50 - 11,652.50 83.33 000-481000 Transfer In - Reserves 1,086,155.00 - - - - 1,086,155.00 - 000-485000 Interfund Charges-Drainage-5%320,073.00 26,672.75 256,675.00 266,727.50 - 53,345.50 83.33 000-486000 Interfund Chrges-Admin W&S 1,493,620.00 124,468.33 1,231,858.34 1,244,683.34 - 248,936.66 83.33 000-486202 Transfer In-Water&Sewer Fund 4,000.00 - - - - 4,000.00 - 000-486203 Transfer In-EMS 4,000.00 - - - - 4,000.00 - 000-486204 Transfer In-Drainage 1,000.00 - - - - 1,000.00 - 000-487000 Interfund Charges-Fleet 470,050.00 42,818.00 421,257.50 428,180.00 - 41,870.00 91.09 000-488000 Interfund Charges-4B 542,221.00 - 506,984.00 542,221.00 - - 100.00 TOTAL Fund Transfers 4,208,028.00 217,868.16 2,656,094.02 2,720,902.68 - 1,487,125.32 64.66% Miscellaneous 000-491000 Interest Earned 25,000.00 8,183.06 7,615.84 118,616.44 - (93,616.44) 474.47 000-491200 Investment Income 250,000.00 95,689.46 92,009.59 717,750.11 - (467,750.11) 287.10 000-491900 Unrealized Gain/Loss-CapOne - 2,623.87 (54,527.72) 5,865.50 - (5,865.50) - 000-493000 Donations-Others 375.00 - - 375.00 - - 100.00 000-493120 Donations-Public Library 10,000.00 139.00 1,145.12 1,837.25 - 8,162.75 18.37 000-493400 Donations-Animal Control 5,000.00 260.00 3,820.90 1,795.00 - 3,205.00 35.90 000-493465 Donations-Senior Center 10,000.00 8.00 4,619.33 2,148.05 - 7,851.95 21.48 101 GENERAL FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 000-493503 Donation-Fire Rescue 1,000.00 - - 150.00 - 850.00 15.00 000-493618 Donation - Veteran's Memorial 1,250.00 300.00 2,630.00 1,500.00 - (250.00) 120.00 000-493700 July 4th Activities 26,000.00 - 27,850.00 33,050.00 - (7,050.00) 127.12 000-493701 Proceeds-Holidazzle 12,500.00 - 21,600.00 16,070.00 - (3,570.00) 128.56 000-493704 Moving on Main 4,000.00 - 8,700.00 12,000.00 - (8,000.00) 300.00 000-493706 Music, Movies in the Park 8,000.00 - 8,000.00 8,000.00 - - 100.00 000-493707 Cornhole League 2,000.00 300.00 580.00 1,400.00 - 600.00 70.00 000-494481 LawEnforcemtOfficersStnd&5,000.00 - 4,151.77 4,106.62 - 893.38 82.13 000-495100 Mobile Stage Rental Fees - 1,550.00 3,600.00 3,100.00 - (3,100.00) - 000-497000 Misc Income-Gen Fund 60,000.00 2,152.30 47,007.27 29,126.86 - 30,873.14 48.54 000-497005 Schertz Magazine Advertising 145,000.00 8,900.00 117,993.12 102,718.75 - 42,281.25 70.84 000-497100 Misc Income-Police 9,000.00 199.00 6,859.05 5,244.34 - 3,755.66 58.27 000-497150 Misc Income-Fire Department - - 0.11 - - - - 000-497200 Misc Income-Library 3,000.00 338.25 3,282.20 4,338.10 - (1,338.10) 144.60 000-497210 Misc Income-Library Copier 14,000.00 1,689.55 11,568.77 14,776.77 - (776.77) 105.55 000-497300 Misc Income-Animal Control 500.00 75.00 345.00 1,080.00 - (580.00) 216.00 000-497400 Misc Income-Streets Dept 50,000.00 4,750.82 31,148.14 34,100.69 - 15,899.31 68.20 000-497460 Misc Income-Parks - 5.90 74.60 175.70 - (175.70) - 000-497500 Misc Income-TML Ins. Claims 25,000.00 14,353.96 7,492.06 39,348.51 - (14,348.51) 157.39 000-497550 Misc Income-TML WC Reimbursmnt 10,000.00 3,308.71 50,461.19 7,828.71 - 2,171.29 78.29 000-497600 Misc Income-Vending Mach 1,600.00 421.55 965.28 1,927.16 - (327.16) 120.45 000-497610 Misc Income-Muni Court - - 1.80 400.00 - (400.00) - 000-498000 Reimbursmnt-Gen Fund 20,000.00 - - - - 20,000.00 - 000-498105 Reimbursmt Police OT-DEA 35,000.00 1,754.47 24,322.25 13,937.71 - 21,062.29 39.82 000-498110 Reimburmnt Fire-Emg Acti-OT 200,000.00 - 446,209.28 440,657.76 - (240,657.76) 220.33 000-498150 Reimbursement - Library 7,000.00 - - - - 7,000.00 - TOTAL Miscellaneous 940,225.00 147,002.90 879,524.95 1,623,425.28 - (683,200.28) 172.66% TOTAL REVENUES 45,116,225.00 1,832,836.89 36,366,931.93 40,748,750.25 - 4,367,474.75 90.32% Cash in Bank Claim on Operating Cash Pool-Checking 1,267,408.45$ Cash in Investments LOGIC Investment-General Fund 17,952,928.11 LOGIC Investment-Equip Replacement 82,845.05 LOGIC Investment-Veh Replacement 558,606.38 LOGIC Investment-Air Condi Replacment 303,997.94 CAPITAL ONE Investment-General Fund 1,423,607.94 CD - CALIFORNIA CR UN GLENDALE 251,944.01 CD - Capital One MCLEAN 252,271.10 CD - Capital One ALLEN 252,271.10 CD - Goldman Sachs 252,271.10 Total Cash in Bank & Investments 22,598,151.18$ GENERAL FUND CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 Updated report at 5/12/2020 by Maya AS OF: March 31, 2020 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2022-23 1,012,285 1,191,635 1,032,144 956,099 1,227,037 989,612 930,666 1,175,108 1,134,030 1,026,350 2021-22 1,004,614 1,103,814 826,933 926,859 1,104,306 840,622 803,436 1,090,848 969,440 953,702 1,215,909 1,063,576 2020-21 743,235 894,399 769,523 766,917 1,051,843 776,582 652,217 1,039,235 878,852 881,389 1,342,856 917,603 2019-20 669,061 809,661 729,135 656,810 908,377 953,913 662,240 840,330 708,822 765,963 880,492 847,850 - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 Sales Tax-General Fund AS OF: March 31, 2020 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2022-23 103,252 1,096,390 8,035,670 5,903,515 2,176,684 188,387 54,021 186,268 155,326 78,154 2021-22 64,306 790,610 7,588,294 4,069,380 2,505,204 168,170 49,143 82,010 177,339 32,660 40,812 21,138 2020-21 67,176 970,388 6,869,022 3,995,189 2,086,758 244,347 76,381 71,700 174,542 42,752 33,745 130,219 2019-20 181,122 806,033 6,755,473 4,432,940 1,463,522 101,212 72,046 56,463 88,055 48,550 20,479 76,361 - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 ADVALOREM TAX C I T Y O F S C H E R T Z 106-SPECIAL EVENTS FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fund Transfers - - - 146.72 - (146.72) - Miscellaneous 24,000.00 85.32 45,293.29 61,491.50 - (37,491.50) 256.21 TOTAL REVENUES 24,000.00 85.32 45,293.29 61,638.22 - (37,638.22) 256.83% EXPENDITURE SUMMARY GENERAL GOVERNMENT CULTURAL KICK CANCER 10,000.00 - 9,848.94 22,194.63 - (12,194.63) 221.95 HAL BALDWIN SCHOLARSHIP 14,000.00 40.20 19,706.88 25,554.70 - (11,554.70) 182.53 TOTAL CULTURAL 24,000.00 40.20 29,555.82 47,749.33 - (23,749.33) 198.96% TOTAL EXPENDITURES 24,000.00 40.20 29,555.82 47,749.33 - (23,749.33) 198.96% REVENUE OVER(UNDER) EXPEND - 45.12 15,737.47 13,888.89 - (13,888.89) C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 C I T Y O F S C H E R T Z 106-SPECIAL EVENTS FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fund Transfers 000-486101 Transfer In-General Fund - - - 146.72 - (146.72) - TOTAL Fund Transfers - - - 146.72 - (146.72) 0.00% Miscellaneous 000-491200 Investment Income - 85.32 71.95 716.87 - (716.87) - 000-492200 Kick Cancer 10,000.00 - 9,595.00 22,194.63 - (12,194.63) 221.95 000-493621 Hal Baldwin Scholarship 14,000.00 - 35,626.34 38,580.00 - (24,580.00) 275.57 TOTAL Miscellaneous 24,000.00 85.32 45,293.29 61,491.50 - (37,491.50) 256.21% TOTAL REVENUES 24,000.00 85.32 45,293.29 61,638.22 - (37,638.22) 256.83% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 C I T Y O F S C H E R T Z Cash in Bank Current Claim on Operating Cash Pool-Checking 161,631.93$ Cash in Investments Texas Class- Special Events 18,912.41 Total Cash in Bank & Investments 180,544.34$ SPECIAL EVENTS FUND CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 110-PEG FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Franchises 90,000.00 - 59,812.68 56,277.02 - 33,722.98 62.53 Fund Transfers 854,770.00 - - - - 854,770.00 - TOTAL REVENUES 944,770.00 - 59,812.68 56,277.02 - 888,492.98 5.96% EXPENDITURE SUMMARY GENERAL GOVERNMENT MISC & PROJECTS Professional Services 60,000.00 - - - - 60,000.00 - Capital Outlay 854,770.00 6,718.14 - 195,050.58 505,193.85 154,525.57 81.92 TOTAL MISC & PROJECTS 914,770.00 6,718.14 - 195,050.58 505,193.85 214,525.57 76.55% TOTAL EXPENDITURES 914,770.00 6,718.14 - 195,050.58 505,193.85 214,525.57 76.55% REVENUE OVER(UNDER) EXPEND 30,000.00 (6,718.14) 59,812.68 (138,773.56) (505,193.85) 673,967.41 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 110-PEG FUND CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Franchises 000-421350 Time Warner - PEG Fee 60,000.00 - 46,626.93 45,688.21 - 14,311.79 76.15 000-421465 AT&T PEG Fee 30,000.00 - 13,185.75 10,588.81 - 19,411.19 35.30 TOTAL Franchises 90,000.00 - 59,812.68 56,277.02 - 33,722.98 62.53% Fund Transfers 000-481000 Transfer In - Reserves 854,770.00 - - - - 854,770.00 - TOTAL Fund Transfers 854,770.00 - - - - 854,770.00 0.00% TOTAL REVENUES 944,770.00 - 59,812.68 56,277.02 - 888,492.98 5.96% AS OF: July 31, 2023 C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) Cash in Bank Cash Balance 727,690.74$ Total Cash in Bank & Investments 727,690.74$ PEG FUND CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 202-WATER & SEWER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Franchises 400,000.00 - 360,419.37 306,535.39 - 93,464.61 76.63 Fees 27,487,000.00 2,569,800.33 23,309,859.16 24,279,528.08 - 3,207,471.92 88.33 Fund Transfers 150,000.00 12,500.00 125,000.36 125,000.00 - 25,000.00 83.33 Miscellaneous 448,858.00 89,956.02 386,757.08 601,178.88 - (152,320.88) 133.94 TOTAL REVENUES 28,485,858.00 2,672,256.35 24,182,035.97 25,312,242.35 - 3,173,615.65 88.86% EXPENDITURE SUMMARY BUSINESS OFFICE Personnel Services 568,896.00 38,120.26 425,697.61 427,928.27 22,407.62 118,560.11 79.16 Supplies 213,090.63 11,107.62 128,711.21 208,342.80 775.16 3,972.67 98.14 City Support Services 65,679.91 80.00 37,261.69 43,818.36 6,880.00 14,981.55 77.19 Utility Services 11,500.00 872.00 8,654.69 6,441.61 - 5,058.39 56.01 Operations Support 120,000.00 10,297.23 90,702.72 92,417.47 21,525.82 6,056.71 94.95 Staff Support 8,700.00 - 3,978.30 4,215.75 - 4,484.25 48.46 Professional Services 273,000.00 136.15 241,062.12 194,267.24 - 78,732.76 71.16 Maintenance Services 18,700.00 - 3,780.00 - - 18,700.00 - Operating Equipment 2,220.09 - - 2,180.71 - 39.38 98.23 Capital Outlay - - 58,280.00 - 44.50 (44.50) - TOTAL BUSINESS OFFICE 1,281,786.63 60,613.26 998,128.34 979,612.21 51,633.10 250,541.32 80.45% W & S ADMINISTRATION Personnel Services 2,027,484.00 139,710.16 1,508,793.51 1,464,281.15 94,609.17 468,593.68 76.89 Supplies 63,000.00 5,555.30 14,619.61 22,451.50 11,625.58 28,922.92 54.09 City Support Services 190,500.00 15.00 71,998.15 88,966.39 199.34 101,334.27 46.81 Utility Services 3,585,500.00 42,964.68 3,076,390.91 2,686,423.31 1,179.53 897,897.16 74.96 Operations Support 10,050.00 581.21 6,166.81 4,544.71 43.00 5,462.29 45.65 Staff Support 43,000.00 2,462.47 18,938.26 20,729.55 4,712.49 17,557.96 59.17 City Assistance - - 40.00 - - - - Professional Services 428,400.00 3,566.66 241,963.34 310,035.32 51,392.92 66,971.76 84.37 Fund Charges/Transfers 6,746,368.00 137,025.33 5,499,840.37 5,414,568.59 - 1,331,799.41 80.26 Maintenance Services 9,570,200.00 1,082,398.36 8,139,759.06 8,422,973.27 351,317.36 795,909.37 91.68 Other Costs 40,000.00 - 36,615.93 36,605.45 100.00 3,294.55 91.76 Debt Service 2,499,777.00 502,276.07 1,617,411.77 2,619,511.31 - (119,734.31) 104.79 Other Financing Sources - - 57,094.83 - - - - Rental/Leasing 72,275.00 8,500.00 79,265.24 88,401.61 - (16,126.61) 122.31 Operating Equipment 7,000.00 266.24 3,283.78 5,228.94 - 1,771.06 74.70 Capital Outlay 261,400.00 (85,038.26) 46,061.35 248,388.13 262,537.24 (249,525.37) 195.46 TOTAL PUBLIC WORKS 25,544,954.00 1,840,283.22 20,418,242.92 21,433,109.23 777,716.63 3,334,128.14 86.95% C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 202-WATER & SEWER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 MISC & PROJECTS PROJECTS Fund Charges/Transfers - - 5,000,000.00 326,181.00 - (326,181.00) - TOTAL PROJECTS - - 5,570,529.00 326,687.00 - (326,687.00) 0.00% TOTAL MISC & PROJECTS - - 5,570,529.00 326,687.00 - (326,687.00) 0.00% TOTAL EXPENDITURES 26,826,740.63 1,900,896.48 26,986,900.26 22,739,408.44 829,349.73 3,257,982.46 87.86% ** REVENUE OVER(UNDER)EXPENSES **1,659,117.37 771,359.87 (2,804,864.29) 2,572,833.91 (829,349.73) (84,366.81) 202-WATER & SEWER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Franchises 000-421490 Cell Tower Leasing 400,000.00 - 360,419.37 306,535.39 - 93,464.61 76.63 TOTAL Franchises 400,000.00 - 360,419.37 306,535.39 - 93,464.61 76.63% Fees 000-455200 Garbage Collection Fee 5,300,000.00 495,424.12 4,657,809.43 4,910,900.62 - 389,099.38 92.66 000-455600 Fire Line Fees 22,000.00 - - - - 22,000.00 - 000-455700 Recycle Fee Revenue 340,000.00 29,344.01 288,626.59 291,740.73 - 48,259.27 85.81 000-455800 W&S Line Constructn Reimbur 25,000.00 100.00 11,191.00 1,460.00 - 23,540.00 5.84 000-457100 Sale of Water 12,600,000.00 1,228,702.14 10,347,538.82 10,818,814.97 - 1,781,185.03 85.86 000-457110 Edwards Water Lease 40,000.00 - - - - 40,000.00 - 000-457120 Water Transfer Charge-Selma 15,000.00 - - - - 15,000.00 - 000-457200 Sale of Meters 100,000.00 1,650.00 61,034.62 60,154.21 - 39,845.79 60.15 000-457400 Sewer Charges 8,800,000.00 787,549.07 7,680,051.63 7,926,273.14 - 873,726.86 90.07 000-457500 Water Penalties 240,000.00 26,830.99 261,357.07 268,184.41 - (28,184.41) 111.74 000-458110 Sale of Merchandise - GovDeals 2,500.00 - - - - 2,500.00 - 000-459200 NSF Check Fee-Water&Sewer 2,500.00 200.00 2,250.00 2,000.00 - 500.00 80.00 TOTAL Fees 27,487,000.00 2,569,800.33 23,309,859.16 24,279,528.08 - 3,207,471.92 88.33% Fund Transfers 000-486204 Interfnd Chrg-Drainage Billing 150,000.00 12,500.00 125,000.00 125,000.00 - 25,000.00 83.33 000-486406 Transfer In - Pblc Imprvmnt - - 0.36 - - - - TOTAL Fund Transfers 150,000.00 12,500.00 125,000.36 125,000.00 - 25,000.00 83.33% Miscellaneous 000-490000 Misc Charges 10,500.00 1,026.00 10,055.00 9,733.00 - 767.00 92.70 000-491000 Interest Earned 25,000.00 520.28 15,511.56 9,360.73 - 15,639.27 37.44 000-491200 Investment Income 100,000.00 40,420.25 48,681.54 321,813.63 - (221,813.63) 321.81 000-497000 Misc Income-W&S 18,000.00 362.67 2,952.55 17,820.87 - 179.13 99.00 000-498110 Salary Reimb-SSLGC 295,358.00 47,625.82 309,556.58 242,448.65 - 52,909.35 82.09 000-499100 Distribution-GSE Bond Set - - (0.15) - - - - TOTAL Miscellaneous 448,858.00 89,956.02 386,757.08 601,178.88 - (152,320.88) 133.94% TOTAL REVENUES 28,485,858.00 2,672,256.35 24,182,035.97 25,312,242.35 - 3,173,615.65 88.86% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 786,761.09$ Cash in Investments Lone Star Investment-Water&Sewer 7,919,145.41 Lone Star Investment-W&S Customer Deposits 332,905.34 Lone Star Investment-W&S Equip Replacement 200,158.40 Lone Star Investment-W&S Veh Replacement 289,146.94 Schertz Bank & Trust-Certificate of Deposit 1,183,796.96 9,925,153.05$ Total Cash in Bank & Investments 10,711,914.14$ WATER & SEWER CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 203-EMS CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 7,605,302.40 30,110.55 6,535,969.57 5,609,068.08 - 1,996,234.32 73.75 Inter-Jurisdictional 3,978,179.42 697,534.05 3,910,014.08 3,601,502.03 - 376,677.39 90.53 Fund Transfers 262,000.00 - - - - 262,000.00 - Miscellaneous 171,500.00 10,163.94 66,352.66 208,513.51 - (37,013.51) 121.58 TOTAL REVENUES 12,016,981.82 737,808.54 10,512,336.31 9,419,083.62 - 2,597,898.20 78.38% EXPENDITURE SUMMARY PUBLIC SAFETY SCHERTZ EMS Personnel Services 6,238,590.00 553,643.76 4,983,512.76 5,519,193.26 190,634.15 528,762.59 91.52 Supplies 398,525.00 25,541.90 389,133.20 416,505.12 58,719.91 (76,700.03) 119.25 City Support Services 158,500.00 1,677.78 75,705.59 84,359.03 2,402.88 71,738.09 54.74 Utility Services 176,000.00 14,409.10 136,235.66 132,048.39 397.66 43,553.95 75.25 Operations Support 31,500.00 1,559.98 26,686.07 25,807.00 1,621.27 4,071.73 87.07 Staff Support 123,500.00 5,619.43 65,410.51 93,663.67 16,972.96 12,863.37 89.58 City Assistance 624,989.01 51,540.75 468,732.90 468,098.46 51,707.75 105,182.80 83.17 Professional Services 125,500.00 1,769.57 132,987.88 94,269.76 8,666.70 22,563.54 82.02 Fund Charges/Transfers 3,145,058.40 39,646.33 2,455,770.52 2,565,581.11 - 579,477.29 81.57 Maintenance Services 13,000.00 1,020.00 6,720.00 5,220.00 2,040.00 5,740.00 55.85 Debt Service - - 116,725.00 - - - - Rental/Leasing 150,000.00 - 145,102.65 78,509.17 - 71,490.83 52.34 Operating Equipment 120,500.00 4,352.95 33,711.33 53,621.19 27,852.83 39,025.98 67.61 Capital Outlay 710,000.00 4,817.10 806,471.66 471,458.50 46,447.50 192,094.00 72.94 TOTAL PUBLIC SAFETY 12,015,662.41 705,598.65 9,842,905.73 10,008,334.66 407,463.61 1,599,864.14 86.69% TOTAL EXPENDITURES 12,015,662.41 705,598.65 9,842,905.73 10,008,334.66 407,463.61 1,599,864.14 86.69% ** REVENUE OVER(UNDER) EXPENSES **1,319.41 32,209.89 669,430.58 (589,251.04) (407,463.61) 998,034.06 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 203-EMS CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-456100 Ambulance/Mileage Transprt Fee 7,248,302.40 6,277.55 6,221,171.49 5,314,227.76 - 1,934,074.64 73.32 000-456110 Passport Membership Fees 26,000.00 110.00 26,240.00 25,285.00 - 715.00 97.25 000-456120 EMT Class - Fees 140,000.00 16,500.00 136,525.00 115,615.00 - 24,385.00 82.58 000-456122 CE Class - Fees 20,000.00 - 18,523.20 20,691.35 - (691.35) 103.46 000-456130 Immunization Fees 3,000.00 - 2,227.45 1,936.83 - 1,063.17 64.56 000-456140 Billing Fees-External 28,000.00 124.02 18,772.64 22,337.97 - 5,662.03 79.78 000-456150 Standby Fees 50,000.00 - 41,988.70 41,324.85 - 8,675.15 82.65 000-456155 Community Services Support 50,000.00 4,519.98 36,850.09 36,686.32 - 13,313.68 73.37 000-456160 MIH Services 40,000.00 2,579.00 33,621.00 30,963.00 - 9,037.00 77.41 000-459200 NSF Check Fee - - 50.00 - - - - TOTAL Fees 7,605,302.40 30,110.55 6,535,969.57 5,609,068.08 - 1,996,234.32 73.75% Inter-Jurisdictional 000-473500 Seguin/Guadalupe Co Support 927,934.89 77,327.91 773,279.10 773,279.10 - 154,655.79 83.33 000-474200 JBSA Support 654,777.78 54,564.81 476,779.86 544,658.83 - 110,118.95 83.18 000-474300 Cibolo Support 557,333.70 139,333.43 529,043.96 557,333.72 - (0.02) 100.00 000-475100 Comal Co ESD #6 132,247.05 34,836.38 159,666.96 104,509.14 - 27,737.91 79.03 000-475200 Live Oak Support 273,764.40 68,441.10 259,350.75 273,764.40 - - 100.00 000-475300 Universal City Support 345,554.30 86,388.58 335,884.88 345,554.32 - (0.02) 100.00 000-475400 Selma Support 186,132.10 46,533.03 180,290.24 186,132.12 - (0.02) 100.00 000-475500 Schertz Support 725,514.30 181,378.58 695,644.24 725,514.32 - (0.02) 100.00 000-475600 Santa Clara Support 12,236.00 3,059.00 11,953.04 12,236.00 - - 100.00 000-475800 Marion Support 22,684.90 5,671.23 21,363.88 22,684.92 - (0.02) 100.00 000-475910 TASPP Program 140,000.00 - 466,757.17 55,835.16 - 84,164.84 39.88 TOTAL Inter-Jurisdictional 3,978,179.42 697,534.05 3,910,014.08 3,601,502.03 - 376,677.39 90.53% Fund Transfers 000-486000 Transfer In-Reserves 262,000.00 - - - - 262,000.00 - TOTAL Fund Transfers 262,000.00 - - - - 262,000.00 0.00% Miscellaneous 000-491000 Interest Earned 1,500.00 13.51 393.11 7,943.21 - (6,443.21) 529.55 000-491200 Investment Income 4,000.00 2,644.01 2,782.76 26,431.09 - (22,431.09) 660.78 000-493203 Donations-EMS 2,000.00 - 650.00 1,215.00 - 785.00 60.75 000-497000 Misc Income 94,000.00 4,059.25 27,000.99 118,974.51 - (24,974.51) 126.57 000-497100 Recovery of Bad Debt 20,000.00 414.79 8,643.38 13,962.22 - 6,037.78 69.81 000-497110 Collection Agency-Bad Debt 50,000.00 3,032.38 26,882.42 39,987.48 - 10,012.52 79.97 TOTAL Miscellaneous 171,500.00 10,163.94 66,352.66 208,513.51 - (37,013.51) 121.58% TOTAL REVENUES 12,016,981.82 737,808.54 10,512,336.31 9,419,083.62 - 2,597,898.20 78.38% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 667,701.26$ Cash in Investments EMS-Logic 389,753.07 SR 2017 Ambulance-Logic - Total Cash in Bank & Investments 1,057,454.33$ C I T Y O F S C H E R T Z CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 204-DRAINAGE CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Permits 7,000.00 1,850.00 7,700.00 13,650.00 - (6,650.00) 195.00 Fees 1,258,500.00 105,956.84 1,046,516.50 1,054,423.38 - 204,076.62 83.78 Fund Transfers 182,573.00 - - - - 182,573.00 - Miscellaneous 2,000.00 2,788.14 1,867.14 23,255.35 - (21,255.35) 1,162.77 TOTAL REVENUES 1,450,073.00 110,594.98 1,056,083.64 1,091,328.73 - 358,744.27 75.26% EXPENDITURE SUMMARY PUBLIC WORKS DRAINAGE Personnel Services 525,214.00 41,608.19 286,797.31 422,942.53 18,322.24 83,949.23 84.02 Supplies 6,950.00 548.68 4,778.76 2,645.23 173.33 4,131.44 40.55 City Support Services 16,000.00 47.78 4,424.30 5,107.08 114.85 10,778.07 32.64 Utility Services 16,900.00 3,056.01 17,343.23 24,350.08 1,442.06 (8,892.14) 152.62 Staff Support 14,000.00 1,046.47 9,443.70 6,987.99 777.77 6,234.24 55.47 City Assistance 200.00 - 40.00 - - 200.00 - Professional Services 42,500.00 - 13,540.64 39,317.12 590.04 2,592.84 93.90 Fund Charges/Transfers 575,443.00 47,870.25 478,180.84 478,702.50 - 96,740.50 83.19 Maintenance Services 75,000.00 - 7,109.01 8,033.11 5,100.00 61,866.89 17.51 Other Costs 100.00 - 100.00 105.00 - (5.00) 105.00 Operating Equipment 2,500.00 - 2,458.58 2,402.25 - 97.75 96.09 Capital Outlay 165,000.00 - 13,903.04 73,614.67 - 91,385.33 44.61 TOTAL DRAINAGE 1,439,807.00 94,177.38 838,119.41 1,064,207.56 26,520.29 349,079.15 75.76% PROJECTS Maintenance Services - - 26,517.40 - - - - TOTAL PROJECTS - - 26,517.40 - - - 0.00% TOTAL EXPENDITURES 1,439,807.00 94,177.38 864,636.81 1,064,207.56 26,520.29 349,079.15 75.76% ** REVENUE OVER(UNDER) EXPEND 10,266.00 16,417.60 191,446.83 27,121.17 (26,520.29) 9,665.12 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 204-DRAINAGE CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Permits 000-432400 Floodplain Permit 7,000.00 1,850.00 7,700.00 13,650.00 - (6,650.00) 195.00 TOTAL Permits 7,000.00 1,850.00 7,700.00 13,650.00 - (6,650.00) 195.00% Fees 000-457500 Drainage Penalties 8,500.00 890.27 8,241.02 8,803.23 - (303.23) 103.57 000-457600 Drainage Fee 1,250,000.00 105,066.57 1,038,275.48 1,045,620.15 - 204,379.85 83.65 TOTAL Fees 1,258,500.00 105,956.84 1,046,516.50 1,054,423.38 - 204,076.62 83.78% Fund Transfers 000-481000 Transfer In - Reserves 165,000.00 - - - - 165,000.00 - 000-486101 Transfer In - General Fund 17,573.00 - - - - 17,573.00 - TOTAL Funds Transfers 182,573.00 - - - - 182,573.00 0.00% Miscellaneous 000-491000 Interest Earned 500.00 141.04 274.49 3,091.74 - (2,591.74) 618.35 000-491200 Investment Income 1,500.00 2,647.10 1,592.65 20,163.61 - (18,663.61) 1,344.24 TOTAL Miscellaneous 2,000.00 2,788.14 1,867.14 23,255.35 - (21,255.35) 1162.77% TOTAL REVENUES 1,450,073.00 110,594.98 1,056,083.64 1,091,328.73 - 358,744.27 75.26% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 67,116.28$ Cash in Investments Lone Star Investment-Drainage Maint Fund 583,613.73 Total Cash in Bank & Investments 650,730.01$ DRAINAGE CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 314-HOTEL TAX CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Taxes 640,000.00 90,866.08 598,117.87 862,601.38 - (222,601.38) 134.78 Miscellaneous 8,500.00 10,178.36 8,034.71 70,922.19 - (62,422.19) 834.38 TOTAL REVENUES 648,500.00 101,044.44 606,152.58 933,523.57 - (285,023.57) 143.95% EXPENDITURE SUMMARY NONDEPARTMENTAL City Support Services 118,000.00 11,448.55 58,975.73 55,503.70 - 62,496.30 47.04 Operations Support 25,700.00 - 17,675.10 10,741.85 2,089.95 12,868.20 49.93 Professional Services 4,000.00 - 3,711.79 21,428.99 180.00 (17,608.99) 540.22 Fund Charges/Transfers 69,915.00 5,826.25 62,035.84 58,262.50 - 11,652.50 83.33 Maintenance Services 50,000.00 - 54,676.81 2,300.00 - 47,700.00 4.60 Operating Equipment - - 42,387.50 - - - - Capital Outlay 5,300.00 - 28,200.00 5,266.00 - 34.00 99.36 TOTAL NONDEPARTMENTAL 272,915.00 17,274.80 267,662.77 153,503.04 2,269.95 117,142.01 57.08% TOTAL GENERAL GOVERNMENT 272,915.00 17,274.80 267,662.77 153,503.04 2,269.95 117,142.01 57.08% MISC & PROJECTS PROJECTS Professional Services - - 52,183.29 1,440.00 - (1,440.00) - Maintenance Services - - 991,503.13 40,997.22 - (40,997.22) - TOTAL PROJECTS - - 1,043,686.42 42,437.22 - (42,437.22) 0.00% TOTAL MISC & PROJECTS - - 1,043,686.42 42,437.22 - (42,437.22) 0.00% TOTAL EXPENDITURES 272,915.00 17,274.80 1,311,349.19 195,940.26 2,269.95 74,704.79 72.63% REVENUE OVER(UNDER) EXPENDITURE 375,585.00 83,769.64 (705,196.61) 737,583.31 (2,269.95) (359,728.36) C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 117,762.93$ Cash in Investments Texas Class - Hotel Tax 2,229,486.24 Total Cash in Bank & Investments 2,347,249.17$ HOTEL OCCUPANCY TAX FUND CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 AS OF: March 31, 2021 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2022-23 45,268 59,237 54,980 46,118 56,190 74,993 313,177 74,439 90,866 89,341 2021-22 65,789 63,938 62,952 58,027 54,614 74,755 70,056 70,014 75,996 75,155 53,940 51,934 2020-21 22,147 18,567 19,948 23,467 28,556 45,098 48,675 51,329 39,397 70,910 62,432 24,529 2019-20 33,124 31,590 29,661 23,382 33,841 20,209 8,643 8,934 13,859 15,559 25,115 29,624 - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 HOTEL OCCUPANCY TAX 317-PARK CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 318,000.00 - - 1,000.00 - 317,000.00 0.31 Fund Transfers 262,069.00 - - - - 262,069.00 - Miscellaneous 1,025.00 0.25 1,136.08 9,057.16 - (8,032.16) 883.63 TOTAL REVENUES 581,094.00 0.25 1,136.08 10,057.16 - 571,036.84 1.73% EXPENDITURE SUMMARY PARKLAND DEDICATION Professional Services 25,000.00 - 7,490.00 - - 25,000.00 - Capital Outlay 362,069.00 - 17,650.02 387,069.00 - (25,000.00) 106.90 TOTAL PARKLAND DEDICATION 387,069.00 - 25,140.02 387,069.00 - - 100.00% TOTAL EXPENDITURES 387,069.00 - 25,140.02 387,069.00 - - 100.00% REVENUE OVER(UNDER) EXPEND 194,025.00 0.25 (24,003.94) (377,011.84) - 571,036.84 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 317-PARK CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-458800 Parkland Dedication 318,000.00 - - 1,000.00 - 317,000.00 0.31 TOTAL Fees 318,000.00 - - 1,000.00 - 317,000.00 0.31% Fund Transfers 000-48100 Transfer In- Reserves 262,069.00 - - - - 262,069.00 - TOTAL Fund Transfers 262,069.00 - - - - 262,069.00 0.00% Miscellaneous 000-491000 Interest Earned 25.00 - 1.21 118.31 - (93.31) 473.24 000-491200 Investment Income 1,000.00 0.25 1,134.87 8,938.85 - (7,938.85) 893.89 TOTAL Miscellaneous 1,025.00 0.25 1,136.08 9,057.16 - (8,032.16) 883.63% TOTAL REVENUES 581,094.00 0.25 1,136.08 10,057.16 - 571,036.84 1.73% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 Cash in Bank Current Claim on Operating Cash Pool-Checking (115,529.41) Cash in Investments Texas Class- Park Fund 39.62 Total in Investment Pool 39.62 Total Cash in Bank & Investments (115,489.79) PARK FUND CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 319-TREE MITIGATION CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 70,000.00 - 63,950.00 48,065.00 - 21,935.00 68.66 Miscellaneous 1,400.00 3,458.79 2,628.43 28,644.58 - (27,244.58) 2,046.04 TOTAL REVENUES 71,400.00 3,458.79 66,578.43 76,709.58 - (5,309.58) 107.44% EXPENDITURE SUMMARY TREE MITIGATION Maintenance Services 70,000.00 - 64,160.00 15,800.00 78,810.94 (24,610.94) 135.16 TOTAL TREE MITIGATION 70,000.00 - 64,160.00 15,800.00 78,810.94 (24,610.94) 135.16% TOTAL EXPENDITURES 70,000.00 - 64,160.00 15,800.00 78,810.94 (24,610.94) 135.16% REVENUE OVER(UNDER) EXPEND 1,400.00 3,458.79 2,418.43 60,909.58 (78,810.94) 19,301.36 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 319-TREE MITIGATION CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-458900 Tree Mitigation 70,000.00 - 63,950.00 48,065.00 - 21,935.00 68.66 TOTAL Fees 70,000.00 - 63,950.00 48,065.00 - 21,935.00 68.66% Miscellaneous 000-491000 Interest Earned 200.00 15.66 37.18 552.13 - (352.13) 276.07 000-491200 Investment Income 1,200.00 3,443.13 2,591.25 28,092.45 - (26,892.45) 2,341.04 TOTAL Miscellaneous 1,400.00 3,458.79 2,628.43 28,644.58 - (27,244.58) 2046.04% TOTAL REVENUES 71,400.00 3,458.79 66,578.43 76,709.58 - (5,309.58) 107.44% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 Cash in Bank Claim on Operating Cash Pool-Checking $5,738.59 Cash in Investments MBIA Investment-Tree Mitigation 763,230.24 Total Cash in Bank & Investments $768,968.83 TREE MITIGATION FUND CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 411-CAPITAL RECOVERY WATER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 1,100,000.00 14,670.00 719,022.76 582,103.80 - 517,896.20 52.92 Miscellaneous 51,500.00 25,577.69 36,681.70 205,167.44 - (153,667.44) 398.38 TOTAL REVENUES 1,151,500.00 40,247.69 755,704.46 787,271.24 - 364,228.76 68.37% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL City Support Services 11,748.00 - - - - 11,748.00 - Professional Services 44,000.00 - 17,033.00 1,000.00 36,438.81 6,561.19 85.09 TOTAL NON DEPARTMENTAL 55,748.00 - 17,033.00 1,000.00 36,438.81 18,309.19 67.16% TOTAL EXPENDITURES 55,748.00 - 17,033.00 1,000.00 36,438.81 18,309.19 67.16% REVENUE OVER(UNDER) EXPENDITURES 1,095,752.00 40,247.69 738,671.46 786,271.24 (36,438.81) 345,919.57 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 411-CAPITAL RECOVERY WATER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-455900 Cap Rcvry-Water 1,100,000.00 14,670.00 719,022.76 582,103.80 - 517,896.20 52.92 TOTAL Fees 1,100,000.00 14,670.00 719,022.76 582,103.80 - 517,896.20 52.92% Fund Transfers Miscellaneous 000-491000 Interest Earned 1,500.00 130.91 332.97 1,438.24 - 61.76 95.88 000-491200 Investment Income 50,000.00 25,446.78 36,348.73 203,729.20 - (153,729.20) 407.46 TOTAL Miscellaneous 51,500.00 25,577.69 36,681.70 205,167.44 - (153,667.44) 398.38% TOTAL REVENUES 1,151,500.00 40,247.69 755,704.46 787,271.24 - 364,228.76 68.37% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 62,642.75$ Cash in Investments Lone Star Investment-Capital Recovery Water 5,610,312.37 Total Cash in Bank & Investments 5,672,955.12$ CAPITAL RECOVERY WATER CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 421-CAPITAL RECOVERY SEWER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 550,000.00 38,364.00 305,876.60 360,658.02 - 189,341.98 65.57 Miscellaneous 51,500.00 21,728.35 29,956.44 216,283.48 - (164,783.48) 419.97 TOTAL REVENUES 601,500.00 60,092.35 335,833.04 576,941.50 - 24,558.50 95.92% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL City Support Services 11,748.00 - - - - 11,748.00 - Professional Services 52,500.00 - 21,382.14 2,557.72 76,559.25 (26,616.97) 150.70 TOTAL NON DEPARTMENTAL 64,248.00 - 21,382.14 2,557.72 76,559.25 (14,868.97) 123.14% TOTAL EXPENDITURES 64,248.00 - 21,382.14 2,557.72 76,559.25 (14,868.97) 123.14% REVENUE OVER(UNDER) EXPENDITURES 537,252.00 60,092.35 314,450.90 574,383.78 (76,559.25) 39,427.47 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 421-CAPITAL RECOVERY SEWER CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-455910 Cap Rcvry-Waste Water 550,000.00 38,364 305,876.60 360,658.02 - 189,341.98 65.57 TOTAL Fees 550,000.00 38,364.00 305,876.60 360,658.02 - 189,341.98 65.57% Miscellaneous 000-491000 Interest Earned 1,500.00 737.92 1,290.51 19,013.69 - (17,513.69) 1,267.58 000-491200 Investment Income 50,000.00 20,990.43 37,773.53 197,118.85 - (147,118.85) 394.24 000-491900 Unrealize Gain/Loss-Captl One - - (9,107.60) 150.94 - (150.94) - TOTAL Miscellaneous 51,500.00 21,728.35 29,956.44 216,283.48 - (164,783.48) 419.97% TOTAL REVENUES 601,500.00 60,092.35 335,833.04 576,941.50 - 24,558.50 95.92% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 308,777.80$ Cash in Investments Lone Star Investment-Capital Recovery Sewer 4,627,866.12 Capital One-Investment - Total Cash in Bank & Investments 4,936,643.92$ CAPITAL RECOVERY SEWER CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 431-ROADWAY IMPACT FEE AREA 1 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 250,000.00 70,770.00 175,419.47 257,751.43 - (7,751.43) 103.10 Fund Transfers 88,173.00 - - - - 88,173.00 - Miscellaneous 5,200.00 4,156.68 2,795.53 32,766.05 - (27,566.05) 630.12 TOTAL REVENUES 343,373.00 74,926.68 178,215.00 290,517.48 - 52,855.52 84.61% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 5,000.00 - 1,358.50 - - 5,000.00 - TOTAL NON DEPARTMENTAL 5,000.00 - 1,358.50 - - 5,000.00 0.00% MISC & PROJECTS City Support Services - - - 16,678.00 - (16,678.00) - Maintenance Services 88,173.00 - - 88,172.99 - 0.01 100.00 TOTAL MISC & PROJECTS 88,173.00 - - 104,850.99 - (16,677.99) 118.92% TOTAL EXPENDITURES 93,173.00 - 1,358.50 104,850.99 - (11,677.99) 112.53% REVENUE OVER(UNDER) EXPENDITURES 250,200.00 74,926.68 176,856.50 185,666.49 - 64,533.51 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 431-ROADWAY IMPACT FEE AREA 1 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-455921 CapitalRcvry-RoadwaysSrvAre 250,000.00 70,770 175,419.47 257,751.43 - (7,751.43) 103.10 TOTAL Fees 250,000.00 70,770.00 175,419.47 257,751.43 - (7,751.43) 103.10% Fund Transfers 000-481000 Transfer In - Reserves 88,173.00 - - - - 88,173.00 - TOTAL Fund Transfers 88,173.00 - - - - 88,173.00 0.00% Miscellaneous 000-491000 Interest Earned 200.00 30.41 28.37 171.42 - 28.58 85.71 000-491200 Investment Income 5,000.00 4,126.27 2,767.16 32,594.63 - (27,594.63) 651.89 TOTAL Miscellaneous 5,200.00 4,156.68 2,795.53 32,766.05 - (27,566.05) 630.12% TOTAL REVENUES 343,373.00 74,926.68 178,215.00 290,517.48 - 52,855.52 84.61% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 81,913.13$ Cash in Investments Lone Star Investment-Cap Rec Streets 1 909,724.29 Total Cash in Bank & Investments 991,637.42$ ROADWAY IMPACT FEE AREA 1 CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 432-ROADWAY IMPACT FEE AREA 2 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 200,000.00 3,370.00 296,688.90 152,578.74 - 47,421.26 76.29 Miscellaneous 1,600.00 2,871.51 1,841.88 22,569.22 - (20,969.22) 1,410.58 TOTAL REVENUES 201,600.00 6,241.51 298,530.78 175,147.96 - 26,452.04 86.88% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL City Assistance 50,000.00 - 49,146.87 102,494.88 - (52,494.88) 204.99 Professional Services 5,000.00 - 3,337.50 - - 5,000.00 - TOTAL NON DEPARTMENTAL 55,000.00 - 52,484.37 102,494.88 - (47,494.88) 186.35% TOTAL EXPENDITURES 55,000.00 - 52,484.37 102,494.88 - (47,494.88) 186.35% REVENUE OVER(UNDER) EXPENDITURES 146,600.00 6,241.51 246,046.41 72,653.08 - 73,946.92 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 432-ROADWAY IMPACT FEE AREA 2 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-455910 CapitalRcvry-RoadwaysSrvAre 200,000.00 3,370 296,688.90 152,578.74 - 47,421.26 76.29 TOTAL Fees 200,000.00 3,370.00 296,688.90 152,578.74 - 47,421.26 76.29% Miscellaneous 000-491000 Interest Earned 100.00 1.53 30.56 603.35 - (503.35) 603.35 000-491200 Investment Income 1,500.00 2,869.98 1,811.32 21,965.87 - (20,465.87) 1,464.39 TOTAL Miscellaneous 1,600.00 2,871.51 1,841.88 22,569.22 - (20,969.22) 1410.58% TOTAL REVENUES 201,600.00 6,241.51 298,530.78 175,147.96 - 26,452.04 86.88% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 3,931.04$ Cash in Investments Lone Star Investment-Cap Rec Streets 2 632,749.79 Total Cash in Bank & Investments 636,680.83$ ROADWAY IMPACT FEE AREA 2 CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 433-ROADWAY IMPACT FEE AREA 3 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR EXPENSE PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 375,000.00 3,370.00 - 187,583.00 178,610.00 - 196,390.00 47.63 Fund Transfers 160,000.00 - - - - - 160,000.00 - Miscellaneous 5,050.00 6,256.43 - 4,714.91 51,193.16 - (46,143.16) 1,013.73 TOTAL REVENUES 540,050.00 9,626.43 - 192,297.91 229,803.16 - 310,246.84 42.55% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 5,000.00 - - 3,337.50 - - 5,000.00 - TOTAL NON DEPARTMENTAL 5,000.00 - - 3,337.50 - - 5,000.00 0.00% TOTAL EXPENDITURES 165,000.00 152,020.75 - 3,337.50 152,020.75 - 12,979.25 92.13% REVENUE OVER(UNDER) EXPENDITURES 375,050.00 (142,394.32) - 188,960.41 77,782.41 - 297,267.59 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 433-ROADWAY IMPACT FEE AREA 3 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-455910 CapitalRcvry-RoadwaysSrvAre 375,000.00 3,370 187,583.00 178,610.00 - 196,390.00 47.63 TOTAL Fees 375,000.00 3,370.00 187,583.00 178,610.00 - 196,390.00 47.63% Fund Transfers 000-481000 Transfer In - Reserves 160,000.00 - - - - 160,000.00 - TOTAL Fund Transfers 160,000.00 - - - - 160,000.00 0.00% Miscellaneous 000-491000 Interest Earned 50.00 0.01 16.52 180.08 - (130.08) 360.16 000-491200 Investment Income 5,000.00 6,256.42 4,698.39 51,013.08 - (46,013.08) 1,020.26 TOTAL Miscellaneous 5,050.00 6,256.43 4,714.91 51,193.16 - (46,143.16) 1013.73% TOTAL REVENUES 540,050.00 9,626.43 192,297.91 229,803.16 - 310,246.84 42.55% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 2,240.99$ Cash in Investments Lone Star Investment-Cap Rec Streets 3 1,258,842.66 Total Cash in Bank & Investments 1,261,083.65$ ROADWAY IMPACT FEE AREA 3 CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 434-ROADWAY IMPACT FEE AREA 4 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Fees 3,000.00 - - - - 3,000.00 - Miscellaneous 40.00 28.76 37.48 290.87 - (250.87) 727.18 TOTAL REVENUES 3,040.00 28.76 37.48 290.87 - 2,749.13 9.57% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 3,000.00 - 3,337.50 - - 3,000.00 - TOTAL NON DEPARTMENTAL 3,000.00 - 3,337.50 - - 3,000.00 0.00% TOTAL EXPENDITURES 3,000.00 - 3,337.50 - - 3,000.00 0.00% REVENUE OVER(UNDER) EXPENDITURES 40.00 28.76 (3,300.02) 290.87 - (250.87) C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 434-ROADWAY IMPACT FEE AREA 4 CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Fees 000-455910 CapitalRcvry-RoadwaysSrvAre 3,000.00 - - - - 3,000.00 - TOTAL Fees 3,000.00 - - - - 3,000.00 0.00% Miscellaneous 000-491000 Interest Earned 10.00 - 1.63 2.36 - 7.64 23.60 000-491200 Investment Income 30.00 28.76 35.85 288.51 - (258.51) 961.70 TOTAL Miscellaneous 40.00 28.76 37.48 290.87 - (250.87) 727.18% TOTAL REVENUES 3,040.00 28.76 37.48 290.87 - 2,749.13 9.57% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 3.17$ Cash in Investments Lone Star Investment-Cap Rec Streets 4 6,340.89 Total Cash in Bank & Investments 6,344.06$ ROADWAY IMPACT FEE AREA 4 CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 505-TAX I&S CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Taxes 7,696,355.00 36,048.35 7,146,125.03 7,755,994.69 - (59,639.69) 100.77 Fund Transfers 814,143.00 - 2,737.08 3.42 - 814,139.58 - Miscellaneous 175,750.00 9,767.06 82,872.14 277,125.59 - (101,375.59) 157.68 TOTAL REVENUES 8,686,248.00 45,815.41 7,231,734.25 8,033,123.70 - 653,124.30 92.48% EXPENDITURE SUMMARY GENERAL GOVERNMENT NONDEPARTMENTAL Professional Services 84,000.00 1,400.00 48,093.39 3,800.00 200.00 80,000.00 4.76 Debt Service 8,602,248.00 1,391,120.76 6,584,154.87 8,743,984.65 - (141,736.65) 101.65 TOTAL GENERAL GOVERNMENT 8,686,248.00 1,392,520.76 6,632,248.26 8,747,784.65 200.00 (61,736.65) 100.71% TOTAL EXPENDITURES 8,686,248.00 1,392,520.76 6,632,248.26 8,747,784.65 200.00 (61,736.65) 100.71% ** REVENUE OVER(UNDER) EXPEND - (1,346,705.35) 599,485.99 (714,660.95) (200.00) 714,860.95 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31 , 2023 505-TAX I & S CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET REVENUES Taxes 000-411900 Property Tax Revenue 7,696,355.00 36,048.35 7,146,125.03 7,755,994.69 - (59,639.69) 100.77 TOTAL Taxes 7,696,355.00 36,048.35 7,146,125.03 7,755,994.69 - (59,639.69) 100.77% Fund Transfers 000-481000 Transfer In - Reserves 814,143.00 - - - - 814,143.00 - 000-486100 Transfer In - - - 3.42 - (3.42) - 000-486401 Transfer In -Bond Project Fund - - 2,737.08 - - - - TOTAL Fund Transfers 814,143.00 - 2,737.08 3.42 - 814,139.58 0.00% Miscellaneous 000-491000 Interest Earned 750.00 79.18 329.02 4,526.46 - (3,776.46) 603.53 000-491200 Investment Income 75,000.00 9,687.88 26,925.37 90,664.25 - (15,664.25) 120.89 000-495020 Contribution From YMCA 100,000.00 - 50,000.00 125,000.00 - (25,000.00) 125.00 000-497000 Misc Income - - - 56,934.88 - (56,934.88) - 000-498000 Proceeds From Refunding Debt - - 5,617.75 - - - - TOTAL Miscellaneous 175,750.00 9,767.06 82,872.14 277,125.59 - (101,375.59) 157.68% TOTAL REVENUES 8,686,248.00 45,815.41 7,231,734.25 8,033,123.70 - 653,124.30 92.48% C I T Y O F S C H E R T Z REVENUE REPORT (UNAUDITED) AS OF: July 31 , 2023 505-TAX I & S GENERAL GOVERNMENT CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET NON DEPARTMENTAL Professional Services 101-541500 Paying Agent 4,000.00 1,400.00 3,400.00 3,800.00 200.00 - 100.00 101-541502 Cost of Bond Issuance 80,000.00 - 44,693.39 - - 80,000.00 - TOTAL Professional Services 84,000.00 1,400.00 48,093.39 3,800.00 200.00 80,000.00 4.76% Debt Service 101-555629 Bond-GO 2007 Principal 355,000.00 - 340,000.00 355,000.00 - - 100.00 101-555629.1 Bond-GO 2007 Interest 71,123.00 31,387.62 85,151.18 70,561.37 - 561.63 99.21 101-555635 Bond-GO 2012 - Principal - - 375,000.00 - - - - 101-555635.1 Bond-GO 2012 - Interest - - 4,218.75 - - - - 101-555638 Bond-GO 2014 Refund-Principal 775,000.00 - 750,000.00 775,000.00 - - 100.00 101-555638.1 Bond-GO 2014 Refund-Interest 245,150.00 116,762.50 268,025.00 245,150.00 - - 100.00 101-555640.1 Bond-GO Ref 2015-Interest 37,050.00 18,525.00 37,050.00 37,050.00 - - 100.00 101-555641.1 Tax Note - SR2015A - Interest - - 2,387.00 - - - - 101-555642 Bond-GO SR2016-Principal 255,000.00 58,253.13 245,000.00 313,253.13 - (58,253.13) 122.84 101-555642.1 Bond-GO SR2016-Interest 121,606.00 - 131,606.26 63,353.13 - 58,252.87 52.10 101-555643 Bond-TaxableB CO SR2016-Princi 65,000.00 - 60,000.00 65,000.00 - - 100.00 101-555643.1 Bond-Taxable CO SR2016-Interes 38,388.00 18,706.25 40,262.50 38,387.50 - 0.50 100.00 101-555644 Bond-NonTaxA CO SR2016-Princip 205,000.00 - 195,000.00 205,000.00 - - 100.00 101-555644.1 Bond-NonTax CO SR2016-Interest 32,469.00 14,184.38 40,468.76 32,468.76 - 0.24 100.00 101-555645 Bond-CO SR2017-Principal 315,000.00 - 305,000.00 315,000.00 - - 100.00 101-555645.1 Bond-CO SR2017 - Interest 103,400.00 49,337.50 112,700.00 103,400.00 - - 100.00 101-555646 Bond-GO SR2017 - Principal 170,000.00 - 165,000.00 170,000.00 - - 100.00 101-555646.1 Bond-GO SR2017 - Interest 95,025.00 46,237.50 100,050.00 95,025.00 - - 100.00 101-555647 Bond-GO 2018 Refund- Principal 595,000.00 - 585,000.00 595,000.00 - - 100.00 101-555647.1 Bond-GO 2018 Refund - Interest 73,617.00 33,655.00 86,125.00 73,617.00 - - 100.00 101-555648 Bond-CO SR2018 - Principal 260,000.00 - 245,000.00 260,000.00 - - 100.00 101-555648.1 Bond-CO 2018 - Interest 151,263.00 72,381.25 163,887.50 151,262.50 - 0.50 100.00 101-555649 Bond-GO 2018 Ref - Principal 205,000.00 - 185,000.00 205,000.00 - - 100.00 101-555649.1 Bond-GO 2018 Ref - Interest 172,069.00 83,471.88 181,818.76 172,068.76 - 0.24 100.00 101-555650 Bond-CO 2019-Principal 275,000.00 - 265,000.00 275,000.00 - - 100.00 101-555650.1 Bond-CO 2019-Interest 106,800.00 51,337.50 114,900.00 106,800.00 - - 100.00 101-555651 Bond-GO 2020-Principal 960,000.00 - 935,000.00 960,000.00 - - 100.00 101-555651.1 Bond-GO 2020-Interest 174,063.00 77,431.25 211,962.50 174,062.50 - 0.50 100.00 C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31 , 2023 505-TAX I & S GENERAL GOVERNMENT CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET NON DEPARTMENTAL C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31 , 2023 101-555652 Bond-GO 2021 Ref - Principal 350,000.00 - - 350,000.00 - - 100.00 101-555652.1 Bond-GO 2021 Ref - Interest 124,800.00 58,900.00 98,850.00 124,800.00 - - 100.00 101-555653 Bond-CO 2022 - Principal 175,000.00 - - 175,000.00 - - 100.00 101-555653.1 Bond-CO 2022 - Interest 166,525.00 81,075.00 99,691.67 166,525.00 - - 100.00 101-555654 Bond-CO 2022A - Principal 595,000.00 - - 275,000.00 - 320,000.00 46.22 101-555654.1 Bond-CO 2022A - Interest - 178,675.00 - 364,225.00 - (364,225.00) - 101-555655 Bond-GO 2022 - Principal 1,333,900.00 - - 615,000.00 - 718,900.00 46.11 101-555655.1 Bond-GO 2022 - Interest - 400,800.00 - 816,975.00 - (816,975.00) - TOTAL Debt Service 8,602,248.00 1,391,120.76 6,584,154.87 8,743,984.65 - (141,736.65) 101.65% Other Financing Sources TOTAL EXPENDITURES 8,686,248.00 1,392,520.76 6,632,248.26 8,747,784.65 200.00 (61,736.65) 100.71% Cash in Bank Claim on Operating Cash Pool-Checking 65,265.01$ MBIA Investment- Tax I&S 1,027,547.80 Total Cash in Bank & Investments 1,092,812.81$ TAX I&S CASH IN BANK AND INVESTMENTS AS OF: July 31 , 2023 620-SED CORPORATION CURRENT BUDGET CURRENT PERIOD PRIOR YEAR Y-T-D Y-T-D ACTUAL Y-T-D ENCUMBRANCE BUDGET BALANCE % OF BUDGET FINANCIAL SUMMARY REVENUE SUMMARY Taxes 6,548,000.00 519,133.06 4,919,207.09 5,453,900.91 - 1,094,099.09 83.29 Fund Transfers 3,320,960.00 - - - - 3,320,960.00 - Miscellaneous 182,000.00 124,804.96 103,604.84 989,943.02 - (807,943.02) 543.92 TOTAL REVENUES 10,050,960.00 643,938.02 5,022,811.93 6,443,843.93 - 3,607,116.07 64.11% EXPENDITURE SUMMARY NONDEPARTMENTAL City Assistance 3,000,079.00 - - 81,944.29 - 2,918,134.71 2.73 Fund Charges/Transfers 5,750,000.00 - - - - 5,750,000.00 - TOTAL NONDEPARTMENTAL 8,750,079.00 - - 81,944.29 - 8,668,134.71 0.94% MISC & PROJECTS PROJECTS ECONOMIC DEVELOPMENT Supplies 1,000.00 13.81 981.59 366.77 - 633.23 36.68 City Support Services 20,000.00 89.00 3,990.43 8,831.53 1,975.82 9,192.65 54.04 Utility Services 2,975.00 46.39 2,100.93 139.69 - 2,835.31 4.70 Operations Support 437,610.00 20,598.89 143,187.91 118,757.72 2,203.00 316,649.28 27.64 Staff Support 25,775.00 1,144.83 14,412.07 12,895.76 987.00 11,892.24 53.86 City Assistance 205,000.00 - - 42,115.94 - 162,884.06 20.54 Professional Services 61,300.00 - 15,833.97 43,695.50 351.00 17,253.50 71.85 Fund Charges/Transfers 542,221.00 - 506,984.00 542,221.00 - - 100.00 Operating Equipment 5,000.00 286.17 3,959.76 577.28 37.99 4,384.73 12.31 TOTAL ECONO DEVELOPMENT 1,300,881.00 22,179.09 691,450.66 769,601.19 5,554.81 525,725.00 59.59% FM3009 ROAD&BRIDGE EXPANSION TOTAL EXPENDITURES 10,050,960.00 22,179.09 691,450.66 851,545.48 5,554.81 9,193,859.71 8.53% ** REVENUE OVER(UNDER) EXPEND - 621,758.93 4,331,361.27 5,592,298.45 (5,554.81) (5,586,743.64) C I T Y O F S C H E R T Z REVENUE AND EXPENSE REPORT (UNAUDITED) AS OF: July 31, 2023 Cash in Bank Claim on Operating Cash Pool-Checking 314,972.93$ Cash in Investments Texas Class Investment-Economic Development Corp 27,872,582.95 Schertz Bank & Trust-Certificate of Deposit 1,099,538.79 Schertz Bank & Trust-Certificate of Deposit 1,143,414.41 Total Cash in Bank & Investments 30,430,509.08$ SED CORPORATION CASH IN BANK AND INVESTMENTS AS OF: July 31, 2023 Agenda No. 17.   CITY COUNCIL MEMORANDUM    City Council Meeting:September 19, 2023 Department:City Secretary Subject:Guadalupe Appraisal District Information-Nominations and Voting Process - Guadalupe Appraisal District sent the process and timeline for nominating candidates for the GAD Board of Directors. Please see attached brief description and the calendar of dates in which action is needed. (S.Williams/S.Edmondson) Attachments GAD timeline  Information GAD  August 15, 2023- Notification from the Guadalupe Appraisal District Board of Directors. Per S 6.03 (b.) of the Texas Tax Code, the terms of all members of the Guadalupe Appraisal District Board of Directors will expire on December 31, 2023. The Guadalupe Appraisal District has sent notification to the City of Schertz as a taxing unit entitled to participate in the nomination and voting process for the directors to serve the next two-year term. Following is a brief timeline of this process: The chief appraiser delivers notice of election and voting entitlement to the taxing units. Each taxing unit may nominate by resolution one candidate for each directorship to be filled (5 directorships are to be filled). Nominations by way of resolution must be submitted to the chief appraiser no later than October 15 2023. The chief appraiser will then prepare and deliver a ballot of all nominees to each taxing unit before October 30, 2023. The governing body of each taxing unit must determine their vote by resolution and submit it to the chief appraiser before December 15, 2023 The chief appraiser will tabulate the votes, declare the winners, and submit the results to the governing body of each taxing unit before December 31, 2023. _____________________________________________________________________________________ The list of the important dates where Council action will be needed to participate in this process: Please submit your nominations for the 5 directorship positions to the City Secretary no later than Wednesday, October 4, 2023. City Council Meeting on October 10, 2023-Approve resolution 23-R-XX with nominations (if any) October 15, 2023-Nominations for GAD Board of Directors are due by resolution. Council Meeting on December 5, 2023-Approve resolution 23-R-XX to determine their vote for Guadalupe Appraisal District Board of Directors. December 15, 2023-City Council’s ballot nominations for the Guadalupe Appraisal District Board of Directors are due by resolution.