23-R-72 Owners Representation ServicesRESOLUTION NO.23-R-72
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT FOR OWNERS REPRESENTATION
SERVICES IN CONNECTION THEREWITH
WHEREAS, Schertz Fire Department desires to enter into an agreement for owner's
representation services during the construction of Fire Station #4 which is to be effective on the same
effective date of this Agreement; and
WHEREAS, City Staff recommends that City Council authorizes the City Manager to enter into
a contract with AGICM Construction Management for owner's representation services;
NOW THERERFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS THAT:
Section 1. The City Council hereby authorizes the City Manager to enter into a
contract with the AGICM Construction Management for owner's representation
services as set forth in Exhibit A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are
adopted as a part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and
the provisions of this Resolution shall be and remain controlling as to the matters
resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any
person or circumstance shall be held to be invalid, the remainder of this Resolution and
the application of such provision to other persons and circumstances shalnevertheless
be valid, and the City Council hereby declares that this Resolution would have been
enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place,
and subject matter of the public business to be considered at such meeting, including
this Resolution, was given, all as required by Chapter 551, Texas Government Code, as
amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
ls� PASSED AND ADOPTED this day ofC� 2023.
CITY OF SCHERTZ, TEXAS
- Aozl��
R4!Futier6l Mayor
Exhibit A
AGICM
SCOPE OF SERVICES
PROJECT MANAGEMENT SERVICES PROPOSAL
1. Owner Name: City of Schertz
2. Program Name: Fire Station #4
3. Performance Period: August 2023 — October 2025
4. Owner Site(s) listed below: TBD, Live Oak Hills
5. Services: Project Management
6. Owner's Manager: TBD
7. Scope of Work: New Fire Station, 15K-25K SF.
Pre -Construction and Procurement Phase
SAN ANTONIO
85 N.E. Loop 410
Suite ff6nn
San Antonlo, TX 78216
Ofc (210) 403 2284
Fax (21 p) 403-2281
www.agcm.com
• Third Party Procurement:
- Assist with scoping and contracting of feasibility studies, geotech,
environmental reports and other third -party design phase contracts held by the
Owner.
• Contractor/CM at Risk Procurement:
- Assist in developing RFP/RFQ documents for procurement of General
Contractor/CM at Risk depending on project delivery method.
- Assist in selection/evaluation of General Contractor/CM at Risk.
- Review or make recommendations for contract language for Contractor/CM at
Risk.
- If CM at Risk delivery, work with selected CM at Risk to develop a project buyout
strategy.
- Work with CM at Risk to track project buyout.
• Review design documents, drawings and specifications for constructability, scheduling,
consistency and coordination.
• Establish and maintain communication protocol between the Owner, Architect and General
Contractor/CM at Risk.
• Work with design team and Owner to ensure the project has an established gated design
review process and that pertinent project stakeholders are engaged in the design
development and review process.
• Monitor all party's efforts for conformance to the master schedule and budget.
• Notify Owner of design concerns that may impact master budget and schedule.
• Develop detailed cost estimates at various phases of design, upon request as an additional
service. Provide estimate reconciliation with any other third party estimates or estimates
provided by a CM at Risk, upon request as an additional service.
Dallas San Antonio
SAN ANTONIO
AGCM
i . L. 1-L."i-'" ILI
Suite #60D
girl Antonio, Tx 78216
O{c (t 10) 403.2284
Fax 12101 403-2281
www.agcm.com
• Assist in development of value engineering options as requested.
• Assist in development of contract negotiation process and aid in review, approval or
disapproval of General Contractor numbers, or CM At Risk's guaranteed maximum price.
• Coordinate with local Utilities, Cities, Entities, etc on Owners behalf as required.
Construction Phase
• Establish and maintain communication protocol between the Owner, Architect and
Construction Contractor.
• Monitor overall budget and schedule and advise the Owner of any trends that affect the
completion of the Project and or Project budget.
• Maintain general knowledge of the plans and specifications.
• Coordinate construction logistics between the Contractor and the Owner.
• Attend, arrange and conduct a variety of meetings, as requested by the Owner.
• Review applications for payment and make recommendation for approval based on actual
progress to date.
• Change Management:
- Review and track requests for information (RFI) and architect's supplemental
instructions (ASI). Work with Contractor to forecast potential cost impacts of
each.
- Review and analyze proposed change orders and make recommendations to
Owner. Change orders will be reviewed for cost and schedule impacts prior to
recommendation.
- Update project budget to ensure all approved and pending changes are
accounted for.
• Schedule Management:
- Review and track requests for information (RFI) and architect's supplemental
instructions (ASI). Work with Contractor to forecast potential schedule impacts
of each.
- Review contractor provided schedule updates for accuracy and coordination
with Owner activities.
• Quality Assurance:
- Periodically observe the work for progress, workmanship, and general
conformance with the Contract Documents.
- Generate periodic site visit reports describing general events, noting problems
and unusual events.
- Take appropriate photographs that document construction progress and
general conformance with the plans and specifications.
- Coordinate and track all Owner testing.
- Review special inspection and material testing reports by others to verify
conformance with the Contract Documents.
- When work is found to be in non-conformance, document the deficiencies and
provide notification of deficiencies to the appropriate project team members.
1 1 San Antonio
- Work to ensure deficiencies have been corrected and approved by applicable
party including the Architect or Engineer of record as required.
• Coordinate preparation of the punch -list by the Architect or Engineer of record and endeavor
to ensure corrective work by the Contractor.
• Coordinate Owner Activities (Occupancy, FFE procurement, Technology, etc).
Closeout Phase
• Endeavor to ensure that:
- Project Record Documents are transmitted from Contractor to Design Team to
Owner.
- O&M Manuals are transmitted from Contractor to Design Team to Owner.
- Warranties are transmitted from Contractor to Design Team to Owner.
- Staff has received necessary training for operation of new building and systems.
• Work with Owner and Contractor/CM at Risk to develop a warranty phase protocol.
8. Service Fees and Expenses:
Based on this Scope of Services, Project Manager's Project Fee is [Four Hundred Twenty Nine
Thousand, Eight Hundred Eighty -Five] dollars ($429,885.00) ("Project Fee"). Project Manager will
exercise due care and diligence in monitoring the Program Fee. Further, Project Manager shall
notify Owner if additional hours in excess of the Project Fee will be needed to align the Project Fee
with actual design and construction progress or additional services required by Owner and mutually
agreed upon by the Project Manager.
Program Manager will bill the Owner monthly for the actual number of hours worked by the Program
Manager multiplied by the hourly rates set forth as follows:
Position Titles Hourly Rates
Project Adviser $215 (2023), $223.60 (2024), $232.54 (2025)
Project Manager $185 (2023), $192.40 (2024), $200.10 (2025)
9. Owner Responsibilities:
10. Other Requirements, if any: