23-R-104 Agreement Brett Systems dba Vanguard Cleaning Systems Fy2023-2024RESOLUTION NO. 23-R-104
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING AN AMENDED SERVICE
AGREEMENT WITH BRETT SYSTEMS, INC. DBA VANGUARD
CLEANING SYSTEMS FOR CLEANING SERVICES DURING FY 23-24
AND OTHER MATTERS IN CONNECTION THEREWITH
WHEREAS, the City of Schertz (the "City") requires cleaning of its occupied buildings
to meet typical cleaning needs; and
WHEREAS, City staff is entering into the fourth and final renewal of the current
contract and increasing services due to an increase in demand and staff; and
WHEREAS, City staff has recommended the City accept Vanguard Cleaning Systems
contract renewal for cleaning services in the amount of $204,179.28; and
WHEREAS, the City Council authorizes City staff to enter into a final renewal
contractual relationship with Vanguard Cleaning Services for cleaning services for the Fiscal
Year 2023-2024.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and deliver
the contract with Brett Systems, Inc. DBA Vanguard Cleaning Services for cleaning
services during the FY 2023-2024 generally as attached in Exhibit "A" with a not to
exceed amount of $204, 179.28.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Resolution for all purposes and are adopted as
a part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any
provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved
herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the
application of such provision to other persons and circumstances shall nevertheless be
valid, and the City Council hereby declares that this Resolution would have been enacted
without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Resolution is adopted was open to the public and public notice of the time, place, and
subject matter of the public business to be considered at such meeting, including this
Resolution, was given, all as required by Chapter 551, Texas Government Code, as
amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
PASSED AND ADOPTED, this LI—day of �2023.
CITY OF Z, TEXAS
Rat u ' z, Mayor
A
Sheila Edmondson, City Secretary
Ar
Exhibit "A"
Amended Service Agreement
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SCHERTZ oiwPoMrusr
AMENDMENT ONE
This Amendment is matte to the Service Agreement previously executed by and between
the CITY OF SCHERTZ, TEXAS ("City") and Vanguard Cleaning Systems ("Contractor")
in September 2019, with the fourth and final renewal option ending September 30, 2024.
It is mutually understood and agreed by and between the undersigned contracting parties
to amend the previously executed agreement as follows:
Replace the following sections of the original agreement with the rescoped services,
attached hereto:
Exh bit A — Scope of Work
#I Building Locations
#2 Building Cleaning Schedule
Exhibit B — Pricing Schedule
RESCOPED SERVICES
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Library Services Breakdown:
S hours —General Services
12 minutes (daily) — Interior Glass Cleaning
I hour — Bookshelf Cleaning
COMMUMITY
SERVICE
SCHERTZ I OPPOWEN"
All other requirements, terns, and conditions that are not hereby amended are to remain in
full force and effect.
EXECUTED on this the day of 72023.
CITY:
By:
Name: Steve Williams
Title: City Manager
ADDRESS FOR NOTICE:
CITY:
City of Schertz
Attn: Steve Williams, City Manager
1400 Schertz Parkway
Schertz, Texas 78154
CONTRACTOR:
By, -- - - - —
Name.
Title:
CONTRACTOR:
Vanguard Cleaning Systems
1638 Lockhill Selma Rd
San Antonio, Texas 78213
OIL
VANGUARD
L S>
Services and Pricing Surnm+ary
The Cleaning Services described in the preceding Service Schedule are bid on the
estimated time it will take our team to deliver all cleaning services defined during our
sales l assessment period. This proposal is for services in addition to your current
services being provided in your facility.
Custom Pricing Prepared Ibr City of Schertz
The additional Areas J Services am broken doom as follows:
Area / Label
Servke Type
FreqAIWIcY
MWINY Pdoe
Police DepartmAnt Be
Everting Cleaning
-U.I ..:-T, _ �
%3.,3:1.1 44
_�Rh
Fire Depermtent BS
Evening Cleaning
Five Tiaras Per Week
$817.00
EMSIPurchasing 88
Evening Cleaning
Fim Tames Per ~
$613 00
EARS Department 87
Evening Cleaning
F" Tmws Par YOW
Sol
Fleet Bid 27
Evening Cleaning
F+w Tin= Pear WM%
S '
Engineering Departrnent
Evening Cleaning
Ices P!t Wook.
is _ .. .
Council Chamber
Evening Cleaning
Three Times Per
$465.00
Week
Parks Oepaftmt
Evening Cleaning
Community Conference
Evening Cleaning
Room
Library
Evening Cleaning
Administrative Offices
Evening Cleaning
^^
Five Tines Per Week
$W.56
Public Waft
Evening Cleaning
Five Tnnes Per Week
$653.88
Animal service
Evening Clearing
Frye Tines Per Week
$713.9
Cary Hag
Evening Cleaning
Five Tines Per Week
$1,24$12
Your monthly price for all services will be adjusted as follows:
Current Services Rescoped Services
$12,407.31 $17,014.94
To start services outlined in this Service Schedule, please proceed to the next page to
review and sign our Service Agreement Addendum.
Please submit signed agreements to:
(pdf) dramirez@vanguard365.com
1
VANGLARD
cis,
(mail) 1638 Lockhill Selma Rd, San Antonio, Texas 78213
VANGUARD CLEANING SYSTEMS OF SAN ANTONIO l
This document is in reference to a SERVICE AGREEMENT dated rr i ":, between the parties named below.
Be it known that the undersigned parties, for good consideration, agree to make the changes and/or additions outlined
The undersigned Client hereby accepts this addendum of Vanguard Cleaning Systems for janitorial services for Client's
premises located at:
1400 Scheft Parkway, Scltettz, Texas 78154
With the following terms:
1. Beginnings________ Vanguard Cleaning Systems of San Antonio ("Company") will arrange for the delivery of the
professional commercial cleaning services (priced monthly) described on the preceding "Service Schedule" as follows
(pleese initial):
Added /Additna) Services:
Area /Label Service Type Frequency Monthly Price
Police Department B6 Evening Cleaning
Fire Department B8 — -
EMS/Purchasing 69
EMS Department 67
Fleet Bid 27
Engineering Department
Council Chamber
Parks Department
Community Conference
Room
Administrative Offices
Public Works
Animal Service
Library
City Hall ---�-- _ _'—
Evening Cleaning
Evening Cleaning
Evening Cleaning
Evening Cleaning
Evening Cleaning
Evening Cleaning
Evening Cleaning
Evening Cleaning
Three Times Per $465.00
Week
Evening Cleaning
Five Times Per Week
$840.56
Evening Cleaning
Five Times Per Week
$653.88
Evening Cleaning
Five Times Per Week
$713 95
Evening Cleaning
Evening Cleaning --
Five times Per Week
$1,248.12 _
2. The monthly price for the entire contact will adjust as follows based on the changes or additions above:
Current Monthly Price of Services: S12,407.31
Now/ Prevailing Monthly Prke of Semk": $17.014.94
3. No other temp or conditions of the agreement are negated or changed as a result of this addendum.
4. Monthly invoices will be adjusted / prorated according to new services added above.
2
Library services breakdown:
general services
(daily) - interior glass cleaning
bookshelf cleaning
ACCEPTED:
City of Schertx
VANGUARD
Vanguard Cleaning Systems of San Antonio
Title Title
Date Signed Data Signed