06-27-2024 Agenda SEDC Board Reg Meeting with packet
NOTICE OF MEETING
AGENDA
JUNE 27, 2024
6:00 P.M.
The City of Schertz Economic Development Corporation (SEDC) Board of Directors will hold a regular monthly meeting on Thursday, JUNE 27, 2024. at
6:00 p.m. at the Hal Baldwin Municipal Complex, Council Chambers Conference Room, Building No. 4, 1400 Schertz Parkway, Schertz, Texas. This is an
open meeting, subject to the open meeting laws of the State of Texas.
In accordance with provisions of the Texas Open Meetings Act, Chapter 551, Texas Government Code notice is hereby given that a Possible Quorum of the
governing body of the City of Schertz, Texas may take place at this meeting.
Call to Order
1.Roll call, recognition of visitors, and review of meeting instructions for effective Board
interaction and public participation.
Hearing of Residents
2.This time is set aside for any person who wishes to address the Board. Presentations should
be limited to no more than 3 minutes.The presiding officer will call on those persons who
have signed up to speak.
Minutes
3.Approval of the minutes for the Board of Director Regular Monthly Meeting held Thursday,
May 23, 2024. (T.Miller)
Presentations
4.Staff briefing on SEDC monthly financial statement for the month of May 2024. (S.Wayman)
5.Staff briefing on Annual Report of Schertz Economic Development Corporation Year 2023.
(S.Wayman)
Closed Session
6.Called in accordance with Section 551.087 of the Texas Government Code,
Deliberation Regarding Economic Development Negotiations; Closed Meeting. The
governmental body is not required to conduct an open meeting (1) to discuss or deliberate
regarding commercial or financial information that the governmental body has received from
a business prospect that the governmental body seeks to have locate, stay, or expand in or
near the territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) the deliberate the offer of a financial
or other incentive to a business prospect.
Project E-95
Project E-80
Project E-84
Project E-96
Reconvene to Regular Session
7.Take any actions based on discussion held in closed session under Agenda Item No. 6.
SEDC Agenda June 27, 2024 Page 1 of 2
Requests and Announcements
Announcements by staff:
Office closed July 4-5, 2024 - Independence Day
SEDC Workshop - July 18, 2024
Next SEDC Regular Meeting - July 25, 2024
Requests by Board Members to place items on a future SEDC Board Meeting agenda.
Adjournment
CERTIFICATION
I, Tracy Miller, Administrative Assistant, of the City of Schertz Economic Development Corporation, do hereby certify that
the above agenda was posted on the official bulletin boards on this the 20th day of June, 2024, at 5:00 p.m., which is a place
readily accessible to the public at all times and that said notice was posted in accordance with chapter 551, Texas Government
Code.
Tracy Miller
Administrative Assistant- Economic
Development
I certify that the attached notice and agenda of items to be considered by the Schertz Economic Development
Corporation Board of Directors was removed from the official bulletin board on _____day of _______________, 2024.
Name/Title:______________________________
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are available.
If you require special assistance or have a request for sign interpretative services or other services, please call 210-619-1070.
The Economic Development Corporation Board of Directors reserves the right to adjourn into closed session at any
time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open
Meetings Act.
Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence
of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas Government
Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items
discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a
court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to
this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and
the meeting is conducted by all participants in reliance on this opinion.
SEDC Agenda June 27, 2024 Page 2 of 2
Agenda No. 3.
SEDC MEMORANDUM
SEDC
Board Meeting:06/27/2024
Department:Economic Development Corporation
Subject:Approval of the minutes for the Board of Director Regular Monthly Meeting
held Thursday, May 23, 2024. (T.Miller)
SUBJECT:
Approval of the minutes for the Board of Director Regular Monthly Meeting held Thursday, May 23,
2024. (T.Miller)
Attachments
May 23, 2024 Minutes
MINUTES
Thursday, May 23, 2024
The City of Schertz Economic Development Corporation (SEDC) Board of Directors met for a Regular Monthly
Meeting on Thursday, May 23, 2024. at 6:00 p.m. at the Hal Baldwin Municipal Complex, Council Chambers
Conference Room, Building No. 4, 1400 Schertz Parkway, Schertz, Texas. This was an open meeting, subject to
the open meeting laws of the State of Texas.
In accordance with provisions of the Texas Open Meetings Act, Chapter 551, Texas Government Code notice is
hereby given that a Possible Quorum of the governing body of the City of Schertz, Texas may take place at this
meeting.
Call to Order
1.Roll call, recognition of visitors, and review of meeting instructions for effective Board interaction and
public participation.
Board President Sammi Morrill presided over the meeting and called it to order at 6:00 p.m.
Board of Directors Present:Staff Present:
Sammi Morrill, Board President Scott Wayman, Executive Director
Bill Dixon, Board Vice President Holly Malish, Deputy Director
Henry Hayes, Board Secretary Tracy Miller, Administrative Assistant
Eryn MceEroy, Board Member Brian James, Deputy City Manager
Board of Directors Absent:Others Present:
Donna Steward, Board Treasurer Tim Brown, Councilmember City Council EDC Liaison
Mark Moody, Board Member Chamber Leadership Core:
Reynaldo "Ray" Chavez, Board Member Lydia Schultz, The Chamber
Stephanie Schillaci, Community Impact
Linda Klepper, City of Schertz
Steven Garza, State Farms/Schertz
Kaitlyn John, Blue Bonnet Palace
Eric DeLaGarza, First United Bank
Hearing of Residents
2.This time is set aside for any person who wishes to address the Board. Presentations should be limited to
no more than 3 minutes. The presiding officer will call on those persons who have signed up to speak.
The members of the Chamber Leadership Core introduced themselves and identified their affiliation. No
other public comments were made.
Minutes
Minutes
3.Approval of the minutes for the Board of Directors Regular Monthly Meeting held Thursday, April 25,
2024. (T.Miller)
Board President Sammi Morrill asked for a motion to approve the Minutes of the Board of Directors
Regular Monthly Meeting held on Thursday, April 25, 2024.
Moved by Board Vice President Bill Dixon, seconded by Board Secretary Henry Hayes.
AYE: Board President Sammi Morrill, Board Vice President Bill Dixon, Board Secretary Henry
Hayes, Board Member Eryn McElroy.
Unanimous affirmative vote - Motion carries.
Presentations
4.Staff briefing on SEDC monthly financial statement for the month of April 2024. (S.Wayman)
Scott Wayman, Executive Director provided a summary and overview of the SEDC Financial for the
month of April 2024.
April 2024 sales tax reviewed was $495,916.01, expenses were $285,659.83, a 6.6% increase over the
years prior. A portion is related to collection of the sales taxes originally distributed to entites other than
Schertz and are now returned. After this correction, the sales tax growth is estimated to be 2.6%, staying
true to the resent trend of more even growth. The 12-month rolling average is 3.9%. Notable
expenditures include a payment to City of Schertz for semi-annual services and Impact Data Source for a
subscription renewal. Total Cash and Investment figure at the end of April was $36 million.
Public Hearing
5.Resolution 2024-7 - Authorizing a Funding Agreement between the City of Schertz Economic
Development Corporation and the City of Schertz, Texas to fund Parks Capital Improvement Plan for the
Soccer Field Lights. (S.Wayman)
Scott Wayman, Executive Director gave a brief overview of the funding agreement for the soccer field
lights for the Parks CIP.
Board President Sammi Morrill opened the public hearing at 6:44 p.m.
Kaitlyn John, Blue Bonnet Palace inquired if the fields are rented out or reserved only for City use.1.
Lydia Schultz, The Chamber inquired about the City tracking the utilization of the parks and fields.2.
Board President Sammi Morrill closed the public hearing at 6:55 p.m.
Board President Sammi Morrill asked for a motion to approve Resolution 2024-7 authorizing a Funding
Agreement between the City of Schertz Economic Development Corporation and the City of Schertz,
Texas to fund Parks Capital Improvement Plan for the Soccer Field Lights.
Moved by Board Member Eryn McElroy, seconded by Board Secretary Henry Hayes.
AYE: Board President Sammi Morrill, Board Vice President Bill Dixon, Board Secretary Henry
Hayes, Board Member Eryn McElroy.
Unanimous affirmative vote - Motion carries.
Discussion Items
Discussion Items
6.Resolution 2024-6 - Authorizing a Memorandum Of Understanding (MOU) between the City of Schertz
Economic Development Corporation and the City of Schertz, Texas. (S.Wayman)
Scott Wayman, Executive Director asked Board President Sammi Morrill if we could move Item 6's
Discussion Item before Item 5's Public Hearing.
Board President Sammil Morrill asked for a motion to move Item 6's Resolution 2024-6 authorizing a
Memorandum Of Understanding between the City of Schertz Economic Development Corporation and
the City of Schertz, Texas before Item 5's Public Hearing.
Moved by Board Member Eryn McElroy, seconded by Board Secretary Henry Hayes.
AYE: Board President Sammi Morrill, Board Vice President Bill Dixon, Board Secretary Henry
Hayes, Board Member Eryn McElroy.
Unanimous affirmative vote - Motion carries.
Scottt Wayman, Executive Director gave an overview of the Memorandum Of Understanding (MOU)
between the City of Schertz, Texas and the City of Schertz Economic Development Corporation for the
funding coordination of recreational or community facilities and improvements found by the Board of
Directors to be required or suitable for use for amateur sports, including children's sports, athletic,
entertainment, tourism and public parks purposes.
The projects looking to be funded with this project are the Schertz Soccer Complex Field Lights, Hilltop
Park Improvements and the Community Circle.
The Board and staff had a brief discussion of the terms of the MOU. The Board questioned why the
SEDC would provide a lump sum of 2 million to the City's account. Brian James, Deputy City Manager
provided information. The Board is supportive of all the projects.
Board President Sammi Morril asked for a motion to approve Resolution 2024-6 authorizing a
Memorandum Of Understanding between the City of Schertz Economic Development Corporation and
the City of Schertz.
Moved by Board Secretary Henry Hayes with the amendment of striking paragraph 2.1.2 stating
if the project is over $2,000,000 and City chooses to transfer a lump sum in this amount to City
accounts, City will report and transfer any interest earned on those balances, seconded by Board
Member Eryn McElroy.
Unanimous affirmative vote - Motion carries.
7.Discussion and possible action on scheduling a SEDC Workshop date. (S.Wayman)
Scott Wayman, Executive Director discussed a potential date for a SEDC Workshop to discuss zoning,
process for development and the process for incentives. After discussion, the tentative date for the
workshop is July 18, 2024.
Board President Sammi Morrill recessed Open Session to Closed Session at 7:07 p.m.
Closed Session
8.Called in accordance with Section 551.087 of the Texas Government Code, Deliberation Regarding
Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct
an open meeting (1) to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which the governmental
body is conducting economic development negotiations; or (2) the deliberate the offer of a financial or
other incentive to a business prospect.
Project E-94
Project E-80
Project E-84
Start time: 7:08 p.m.
End time: 7:49 p.m.
Board President Sammi Morrill reconvened to Open Session at 7:49 p.m.
Reconvene to Regular Session
9.Take any actions based on discussion held in closed session under Agenda Item No. 8.
No action was taken based on discussion in Closed Session.
Requests and Announcements
Announcements by staff:
Holly Malish, Deputy Director's last day will be May 28, 2024
Offices closed May 27, 2024 - Memorial Day
Offices closed June 19, 2024 - Juneteenth
Next Regular Board Meeting - June 27, 2024
Requests by Board Members to place items on a future SEDC Board Meeting agenda.
Adjournment
Board President Sammi Morrill asked for a motion to adjourn the meeting.
Moved by Board Member Eryn McElroy, seconded by Vice President Bill Dixon.
AYE: Board President Sammi Morrill, Board Vice President Bill Dixon, Board Secretary Henry
Hayes, Board Member Eryn McElroy.
Unanimous affirmative vote - Motion carries.
Board President Sammi Morrill adjourned the meeting at 7:50 p.m.
MINUTES PASSED AND APPROVED THIS _____ DAY ______________ 2024.
____________________
Sammi Morrill
Board President
___________________
Henry Hayes
Board Secretary
Agenda No. 4.
SEDC MEMORANDUM
SEDC
Board Meeting:06/27/2024
Department:Economic Development Corporation
Subject:Staff briefing on SEDC monthly financial statement for the month of May
2024. (S.Wayman)
SUBJECT:
Staff briefing on SEDC monthly financial statement for the month of May 2024. (S.Wayman)
Attachments
May Financials
620-SED CORPORATION
FINANCIAL SUMMARY OVERVIEW
Revenues
Sales Tax 618,806.21$ Payment Received in May*
5.3% Annual Increase
3.7%12-Month Rolling Average
Expenses
Hotel- Team TX Chicago 1,096.42$
TEDC Airline and Registration 1,049.67$
Year-to-Date
Total Revenue 6,002,347.61$
Total Expenses 855,471.87$
Over/Under 5,146,875.74$
Cash & Investments
Cash 333,711.66$
Investments 35,704,480.64$
Total 36,038,192.30$
*sales taxes are delayed 2 months from received to earned. Sales Taxes recognized in report are estimates and are adjusted to actual when payments are received.
C I T Y O F S C H E R T Z
*************************************************** 2 0 2 3 - 2 0 2 4 ***************************************************
REVENUE AND EXPENSE REPORT (UNAUDITED)
AS OF: May 31st, 2024
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620-SED CORPORATION CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET % OF
FINANCIAL SUMMARY BUDGET PERIOD Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET
REVENUE SUMMARY
Taxes 7,092,000 666,873.60 4,336,028.73 4,580,918.27 - 2,511,081.73 64.59%
Fund Transfers - - - 190,391.66 - (190,392) 0.00%
Miscellaneous 1,315,000 164,476.79 748,789.89 1,231,037.68 - 83,962.32 93.62%
TOTAL REVENUES 8,407,000 831,350.39 5,084,818.62 6,002,347.61 - 2,404,652.39 71.40%
EXPENDITURE SUMMARY
NONDEPARTMENTAL
City Supported Services 11,677,510 - 106,944.29 83,984.70 - 11,593,525.30 0.72%
TOTAL NONDEPARTMENTAL 11,677,510 - 106,944 83,984.70 - 11,593,525.30 0.72%
ECONOMIC DEVELOPMENT
Personnel Services 24,575 443.29 10,196.47 9,580.64 - 14,994.36 38.99%
Supplies & Equipment 61,175 180.28 19,776.23 13,752.10 - 47,422.90 22.48%
City Supported Services 214,500 785.77 47,258.12 3,656.89 - 210,843.11 1.70%
Utility Services 975 39.40 93.30 137.09 - 837.91 14.06%
Operating Expense 398,135 3,145.65 69,482.59 195,440.45 - 202,694.55 49.09%
Professional Services 61,300 294.00 43,383.50 2,037.00 - 59,263.00 3.32%
Fund Charges/Transfers 546,883 - 542,221.00 546,883.00 - - 100.00%
TOTAL ECONO DEVELOPMENT 1,307,543 4,888.39 732,411.21 771,487.17 - 536,055.83 59.00%
TOTAL EXPENDITURES 12,985,053 4,888.39 839,355.50 855,471.87 - 12,129,581.13 6.59%
** REVENUE OVER(UNDER) EXPEND (4,578,053) 826,462.00 4,245,463 5,146,876
C I T Y O F S C H E R T Z
*************************************************** 2 0 2 3 - 2 0 2 4 ***************************************************
REVENUE AND EXPENSE REPORT (UNAUDITED)
AS OF: May 31st, 2024
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620-SED CORPORATION CURRENT CURRENT PRIOR YEAR CURRENT Y-T-D BUDGET % OF
REVENUES BUDGET PERIOD Y-T-D ACTUAL Y-T-D ACTUAL ENCUMBR BALANCE BUDGET
Taxes
000-411500 Sales Tax Revenue (4B)7,092,000 666,873.60 4,336,028.73 4,580,918.27 - 2,511,081.73 64.59%
TOTAL Taxes 7,092,000 666,873.60 4,336,028.73 4,580,918.27 - 2,511,081.73 64.59%
Fund Transfers
000-486000 Transfer In - - - 190,391.66 - (190,391.66) 0.00%
TOTAL Fund Transfers - - - 190,391.66 - (190,391.66) 0.00%
Miscellaneous
000-491000 Interest Earned 15,000 565.70 8,017.48 8,502.20 - 6,497.80 56.68%
000-491200 Investment Earnings 1,300,000 163,911.09 740,772.41 1,222,535.48 - 77,464.52 94.04%
TOTAL Miscellaneous 1,315,000 164,476.79 748,789.89 1,231,037.68 - 83,962.32 93.62%
TOTAL REVENUES 8,407,000 831,350.39 5,084,818.62 6,002,347.61 - 2,404,652.39 71.40%
C I T Y O F S C H E R T Z
REVENUE REPORT (UNAUDITED)
*************************************************** 2 0 2 3 - 2 0 2 4 ***************************************************
AS OF: May 31st, 2024
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Investment
Cash in Bank Type Yield Maturity Amount
Claim on Operating Cash Pool-Checking Bank 5.37 -333,711.66$
Cash in Investments
Texas Class Investment-Economic Development Corp Pool*5.43 -33,385,244.63
Schertz Bank & Trust-Certificate of Deposit 1 Year CD 3.75 5/10/2024 1,183,962.21
Schertz Bank & Trust-Certificate of Deposit 1 Year CD 3.50 1/5/2025 1,135,273.80
Total Cash in Bank & Investments 36,038,192.30$
*Local Government Investment Pool, most comparable to a Money Market Mutual Fund
CASH IN BANK AND INVESTMENTS
AS OF: May 31st, 2024
SED CORPORATION
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16.3%-0.2%
3.9%
3.3%
-4.0%
-2.5%6.6%
5.3%
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
4B SALES TAX
By Collection Month
2023-24 2022-23 2021-22 2020-21
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-5.0%
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41 43 45 47 49 51 53 55 57 59 61 63 65 67 69 71 73 75 77 79 81 83 85 87 89 91 93 95 97 99
10
1
10
3
10
5
10
7
12 Month Rolling Average
Oct 2014 -Present
Rolling 12 Month Average Long Term Average
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VENDOR NAME DESCRIPTION AMOUNT
SED CORPORATION CITIBANK Hotel Wifi-TEDC Conference 8.61
Uber Transportation to Hotel 73.97
Airport Parking -Team TX 46.01
Jimmy John's Board Meeting 48.16
Constant Contact Monthly Sub.55.70
Adobe Stock Monthly Sub.29.99
Mailchimp Monthly Sub.38.25
Constant Contact Monthly Sub.55.70
Shipley Do-Nuts Job Fair 142.89
Little Cesars Pizza Job Fair 134.50
Little Cesars Pizza Job Fair 58.83
Starbucks Coffee Job Fair 64.95
HEB Door Prizes Job Fair 99.35
Tracy Miller 4.00
IEDC-Excellence Award Application 200.00
NEP Luncheon 5-9-24 20.00
NEP Luncheon 4-11-24 20.00
Hotel- Team TX Chicago 1,096.42
TEDC 2024 Select USA Registration 330.00
TEDC 2024 American Airlines 719.67
ASHLEY RITCHEY Per Diem - TEDC 266.54
WEX BANK Monthly Fuel Charge 39.40
UBEO Monthly Copier Charge 276.56
STEVE WILLIAMS Per Diem - ICSC 241.50
SCOTT WAYMAN Per Diem - ICSC 241.50
DENTON NAVARRO RODRIGUEZ BERNAL SANTEELegal Services April 2024 294.00
CITY OF SCHERTZ Civic Center Rental 281.25
Postage 0.64
TOTAL:$4,888.39
MAY 2024 PAYABLES REPORT
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