20240523 Minutes SEDC Board Reg MtgSC1H11L1RZ1F7Z
ECONOMIC DEVELOPMENT CORPORATION
MINUTES
Thursday, May 23, 2024
The City of Schertz Economic Development Corporation (SEDC) Board of Directors met for a Regular Monthly
Meeting on Thursday, May 23, 2024. at 6:00 p.m. at the Hal Baldwin Municipal Complex, Council Chambers
Conference Room, Building No. 4, 1400 Schertz Parkway, Schertz, Texas. This was an open meeting, subject to
the open meeting laws of the State of Texas.
In accordance with provisions of the Texas Open Meetings Act, Chapter 551, Texas Government Code notice is
hereby given that a Possible Quorum of the governing body of the City of Schertz, Texas may take place at this
meeting.
Call to Order
1. Roll call, recognition of visitors, and review of meeting instructions for effective Board interaction and
public participation.
Board President Sammi Morrill presided over the meeting and called it to order at 6:00 p.m.
Board of Directors Present:
Sammi Morrill, Board President
Bill Dixon, Board Vice President
Henry Hayes, Board Secretary
Eryn McElroy, Board Member
Board of Directors Absent:
Donna Steward, Board Treasurer
Mark Moody, Board Member
Reynaldo 'Ray" Chavez, Board Member
Hearing of Residents
Staff Present:
Scott Wayman, Executive Director
Holly Malish, Deputy Director
Tracy Miller, Administrative Assistant
Brian James, Deputy City Manager
Others Present:
Tim Brown, Councilmember City Council EDC Liaison
Chamber Leadership Core:
Lydia Schultz, The Chamber
Stephanie Schillaci, Community Impact
Linda Klepper, City of Schertz
Steven Garza, State Farms /Schertz
Kaitlyn John, Blue Bonnet Palace
Eric DeLaGarza, First United Bank
2. This time is set aside for any person who wishes to address the Board. Presentations should be limited to
no more than 3 minutes. The presiding officer will call on those persons who have signed up to speak.
The members of the Chamber Leadership Core introduced themselves and identified their affiliation. No
other public comments were made.
Minutes
3. Approval of the minutes for the Board of Directors Regular Monthly Meeting held Thursday, April 25,
2024. (T.Miller)
Board President Sammi Morrill asked for a motion to approve the Minutes of the Board of Directors
Regular Monthly Meeting held on Thursday, April 25, 2024.
Moved by Board Vice President Bill Dixon, seconded by Board Secretary Henry Hayes.
AYE: Board President Sammi Morrill, Board Vice President Bill Dixon, Board Secretary Henry
Hayes, Board Member Eryn McElroy.
Unanimous affirmative vote - Motion carries.
Presentations
4. Staff briefing on SEDC monthly financial statement for the month of April 2024. (S.Wayman)
Scott Wayman, Executive Director provided a summary and overview of the SEDC Financial for the
month of April 2024.
April 2024 sales tax reviewed was $495,916.01, expenses were $285,659.83, a 6.6% increase over the
years prior. A portion is related to collection of the sales taxes originally distributed to entites other than
Schertz and are now returned. After this correction, the sales tax growth is estimated to be 2.6 %, staying
true to the resent trend of more even growth. The 12 -month rolling average is 3.9 %. Notable
expenditures include a payment to City of Schertz for semi - annual services and Impact Data Source for a
subscription renewal. Total Cash and Investment figure at the end of April was $36 million.
Public Hearing
5. Resolution 2024 -7 - Authorizing a Funding Agreement between the City of Schertz Economic
Development Corporation and the City of Schertz, Texas to fund Parks Capital Improvement Plan for the
Soccer Field Lights. (S. Wayman)
Scott Wayman, Executive Director gave a brief overview of the funding agreement for the soccer field
lights for the Parks CIP.
Board President Sammi Morrill opened the public hearing at 6:44 p.m.
1. Kaitlyn John, Blue Bonnet Palace inquired if the fields are rented out or reserved only for City use.
2. Lydia Schultz, The Chamber inquired about the City tracking the utilization of the parks and fields.
Board President Sammi Morrill closed the public hearing at 6:55 p.m.
Board President Sammi Morrill asked for a motion to approve Resolution 2024 -7 authorizing a Funding
Agreement between the City of Schertz Economic Development Corporation and the City of Schertz,
Texas to fund Parks Capital Improvement Plan for the Soccer Field Lights.
Moved by Board Member Eryn McElroy, seconded by Board Secretary Henry Hayes.
AYE: Board President Sammi Morrill, Board Vice President Bill Dixon, Board Secretary Henry
Hayes, Board Member Eryn McElroy.
Unanimous affirmative vote - Motion carries.
Discussion Items
6. Resolution 2024 -6 - Authorizing a Memorandum Of Understanding (MOU) between the City of Schertz
Economic Development Corporation and the City of Schertz, Texas. (S.Wayman)
Scott Wayman, Executive Director asked Board President Sammi Morrill if we could move Item 6's
Discussion Item before Item 5's Public Hearing.
Board President Sammil Morrill asked for a motion to move Item 6's Resolution 2024 -6 authorizing a
Memorandum Of Understanding between the City of Schertz Economic Development Corporation and
the City of Schertz, Texas before Item 5's Public Hearing.
Moved by Board Member Eryn McElroy, seconded by Board Secretary Henry Hayes.
AYE: Board President Sammi Morrill, Board Vice President Bill Dixon, Board Secretary Henry
Hayes, Board Member Eryn McElroy.
Unanimous affirmative vote - Motion carries.
Scottt Wayman, Executive Director gave an overview of the Memorandum Of Understanding (MOU)
between the City of Schertz, Texas and the City of Schertz Economic Development Corporation for the
funding coordination of recreational or community facilities and improvements found by the Board of
Directors to be required or suitable for use for amateur sports, including children's sports, athletic,
entertainment, tourism and public parks purposes.
The projects looking to be funded with this project are the Schertz Soccer Complex Field Lights, Hilltop
Park Improvements and the Community Circle.
The Board and staff had a brief discussion of the terms of the MOU. The Board questioned why the
SEDC would provide a lump sum of 2 million to the City's account. Brian James, Deputy City Manager
provided information. The Board is supportive of all the projects.
Board President Sammi Morril asked for a motion to approve Resolution 2024 -6 authorizing a
Memorandum Of Understanding between the City of Schertz Economic Development Corporation and
the City of Schertz.
Moved by Board Secretary Henry Hayes with the amendment of striking paragraph 2.1.2 stating
if the project is over $2,000,000 and City chooses to transfer a lump sum in this amount to City
accounts, City will report and transfer any interest earned on those balances, seconded by Board
Member Eryn McElroy.
Unanimous affirmative vote - Motion carries.
7. Discussion and possible action on scheduling a SEDC Workshop date. (S.Wayman)
Scott Wayman, Executive Director discussed a potential date for a SEDC Workshop to discuss zoning,
process for development and the process for incentives. After discussion, the tentative date for the
workshop is July 18, 2024.
Board President Sammi Morrill recessed Open Session to Closed Session at 7:07 p.m.
Closed Session
8. Called in accordance with Section 551.087 of the Texas Government Code, Deliberation Regarding
Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct
an open meeting (1) to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which the governmental
body is conducting economic development negotiations; or (2) the deliberate the offer of a financial or
other incentive to a business prospect.
• Project E -94
• Project E -80
• Project E -84
Start time: 7:08 p.m.
End time: 7:49 p.m.
Board President Sammi Morrill reconvened to Open Session at 7:49 p.m.
Reconvene to Regular Session
9. Take any actions based on discussion held in closed session under Agenda Item No. 8.
No action was taken based on discussion in Closed Session.
Requests and Announcements
• Announcements by staff:
• Holly Malish, Deputy Director's last day will be May 28, 2024
• Offices closed May 27, 2024 - Memorial Day
• Offices closed June 19, 2024 - Juneteenth
• Next Regular Board Meeting - June 27, 2024
• Requests by Board Members to place items on a future SEDC Board Meeting agenda.
Adjournment
Board President Sammi Morrill asked for a motion to adjourn the meeting.
Moved by Board Member Eryn McElroy, seconded by Vice President Bill Dixon.
AYE: Board President Sammi Morrill, Board Vice President Bill Dixon, Board Secretary Henry
Hayes, Board Member Eryn McElroy.
Unanimous affirmative vote - Motion carries.
Board President Sammi Morrill adjourned the meeting at 7:50 p.m.
MINUTES PASSED AND APPROVED THIS ZT DAY �`1l"�' 2024.
Sammi Morrill
Board President
Henry Ha 6C
Board Secretary