Parks Board Agenda 5.20.24 Packet
MEETING AGENDA
Schertz Parks and Recreation Advisory Board
REGULAR SESSION
May 20, 2024
BOB ANDREWS CONFERENCE ROOM
1400 SCHERTZ PKWY BLDG 1
SCHERTZ, TX 78154
CITY OF SCHERTZ CORE VALUES
Do the right thing
Do the best you can
Treat others the way you want to be treated
Work cooperatively as a team
AGENDA
Monday, MAY 20, 2024 at 5:30 p.m.
Call to Order:
Hearing of Residents
This time is set aside for any person who wishes to address the Parks Advisory Board. Each person should fill out the speaker’s register
prior to the meeting. Presentations should be limited to no more than five (5) minutes. Discussion by the Board of any item not on the
agenda shall be limited to statements of specific factual information given in response to any inquiry, a recitation of existing policy in
response to an inquiry, and/or a proposal to place the item on a future agenda. The presiding officer, during the Hearing of Residents
portion of the agenda, will call on those persons who have signed up to speak in the order they have registered.
Discussion and Action Items
1.Minutes - Consideration and/or action regarding the approval of the minutes of the March
25th, 2024 regular meeting.
2.Schertz Soccer Complex Lighting - Discussion on the Soccer Complex Lighting.
3.2024 Parks, Recreation, and Open Space Master Plan - Discussion on the Master Plan
process and upcoming stakeholder input process.
4.Summer Programs & Parks and Rec Month Review - Discussion and review of the
summer programs and the Parks and Rec Month Events.
5.Pre-Budget Discussion/Project Feedback - Discussion on the Pre-Budget and project list
feedback
Schertz Parks and Recreation Advisory Board Agenda May 20, 2024 Page 1
Requests and Announcements
Requests by Advisory Board Chairman and Board members for items to be placed on future
agendas.
Announcements by Advisory Board Chairman and members
City and community events attended and to be attended
Recognition of actions by community volunteers
Announcements by City Staff
Ed-ZOO-cation - June 2nd
Nature Discovery - June 8th
Float N Flick - June 20th
Owl Prowl - June 23rd
Project Flagline - June 28th
Jubilee - July 4th
Nature Discovery Series - July 13th
Float N Flick - July 13th
Star Party - July 28th
Board Discussion Calendar
January Regular Business
March Public Facility License Agreements Financial Statement
Review
May Pre-Budget Discussion/Project Feedback
July Parks & Recreation Month
September Regular Business
November Approved FY Budget Review/Project Review
Adjournment
CERTIFICATION
I, LEXIS MICHAEL, PARKS AND RECREATION ADVISORY BOARD SECRETARY OF THE
CITY OF SCHERTZ, TEXAS, DO HEREBY CERTIFY THAT THE ABOVE AGENDA WAS
PREPARED AND POSTED ON THE OFFICIAL BULLETIN BOARDS ON THIS THE __17__ DAY
OF __May___ 2022 AT __4__ P.M., WHICH IS A PLACE READILY ACCESSIBLE TO THE
PUBLIC AT ALL TIMES AND THAT SAID NOTICE WAS POSTED IN ACCORDANCE WITH
CHAPTER 551, TEXAS GOVERNMENT CODE.
Lexis Michael
Schertz Parks & Recreation
Advisory Board Secretary
I CERTIFY THAT THE ATTACHED NOTICE AND AGENDA OF ITEMS TO BE
CONSIDERED BY THE BOARD WAS REMOVED BY ME FROM THE OFFICIAL BULLETIN
BOARD ON _____DAY OF _______________, 2023. TITLE: ______________
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking
spaces are available. If you require special assistance or have a request for sign interpretative services
Schertz Parks and Recreation Advisory Board Agenda May 20, 2024 Page 2
spaces are available. If you require special assistance or have a request for sign interpretative services
or other services, please call 210-619-1030.
Schertz Parks and Recreation Advisory Board Agenda May 20, 2024 Page 3
SCHERTZ PARKS AND RECREATION ADVISORY BOARD MEETING
DATE & TIME: Monday, March 25, 2024; 5:30 PM
LOCATION: 1400 Schertz Parkway, Schertz TX – Bob Andrews Conference Center
Board Members Present: Johnie McDow, Chair; William Bosch, Vice-Chair; Robert Sheridan; Sally Macias;
James Garvin; Brad Snow; Elizabeth Wiley; Penny Jennings; Mark Davis, Councilmember Liaison
Staff Present: Sarah Gonzalez, Assistant City Manager; Lauren Shrum, Director of Parks, Recreation and
Community Services; Cassandra Paddock, Recreation Manager; Lexis Michael Parks Board Secretary
Others Present: Kevin Hados; Delma Santa Cruz; Michael Carpenter; Ruby Ramos; Caroline Stewart; Shad
Comeaux; Nick Morales; Ruby Ramos Basaldua
Call to order: Meeting was called to order by Mr. McDow at 5:30 PM.
Hearing of residents:
Kevin Hados, 9007 Green Tee, spoke on the lighting issue at the Soccer Complex. He addressed the issue
of not having enough space because there are not enough lights on the field. He also touched on there
not being enough parking for the fields as well.
Michael Carpenter, 3613 Calvert, spoke on getting a few fields lighted at time for the Soccer Complex. He
also spoke about there being a few alternative funding methods for the lights.
Ruby Ramos Basaldua, Great Spring Project, spoke on the Great Spring Project and her role in the
organization and offered her help with anything trail related.
Regular Agenda:
Agenda Item No. 1. Minutes: Consideration and/or action regarding the approval of the minutes from
January 22nd, 2024.
Motion to approve January 22nd, 2024, minutes as recorded of the Schertz Parks and Recreation Advisory
Board regular meeting:
Motion: Johnie McDow Second: Robert Sheridan
Ayes: 8 Nays: 0 Abstains: 0
Approved: Yes
Agenda Item No. 2. Review of Year – End Financials of Organizations with Public Facility License
Agreements with the City of Schertz: Review of annual financial statements of the Schertz
Youth Soccer Alliance (SYSA), the Buffalo Valley Youth Association (BVYA), and the
YMCA of Greater San Antonio.
Mrs. Shrum explained what each of our partner organizations run and the roles in our city. She also spoke
on why we review the financials every year and the need to make sure each organization is financially
stable to keep up with the facilities.
Ms. Santa Cruz went over the yearly financials for SAYSA. Mrs. Shrum also spoke on their resident vs non-
resident reports.
Mr. Morales presented the financials for BVYA and had the board members look them over.
Mrs. Shrum went over the financials for the YMCA.
The financial reports have been attached for each organization.
Agenda Item No. 3. Parks, Recreation, and Open Space Master Plan Kickoff: Discussion with Freese &
Nichols Consultants
Mrs. Shrum introduced the board into the Freese and Nichols team that will be working on the master
plan, Shad Comeaux, Caroline Stewart, and Caitlin Admire. Mr. Comeaux explained the overview of the
master plan and went over what they investigate when creating a masterplan. Mr. Comeaux explained
they will send out a survey, post an interactive map, and hold stakeholder focus groups.
Mr. Comeaux explained their next step is to get an inventory from the parks and recreation facilities to
compile what might be needed in the master plan. His team is planning on doing that next month (April).
He also stated there will be 5 stakeholder meetings. They plan to also attend the 4th of July Jubilee to get
feedback from citizens.
Mr. Comeaux asked the board members about their opinions on what they thought the city’s weaknesses
were. The members answered there are gaps in the city where there are no parks, missing lights at the
soccer field, a lot of parks are in floodplains, lack of public art, Thulemeyer Park needs to be updated,
need more pools, need more parking at the parks, and more trails. Councilmember Davis also touched on
the city needing to make the parks more ADA accessible.
The Master Plan presentation has been attached.
Requests from Advisory Board for Future Agenda:
SYSA Presentation on Soccer Lights
Announcements by Advisory Board Chairman and Members: None
Announcements by City Staff:
• City and community events attended and to be attended.
• Recognition of actions by community volunteers
• Announcements by City Staff
• Mr. Davis gave the Parks Department kudos for how far they’ve come as a
department. He also mentioned that the board may want to start looking at
some projects with higher price tags that could be considered for the next bond.
• Upcoming Events
• Movin' on Main, April 14
• Adult Archery 101, April 13
• Spring Kickball Begins, April 21
• Spring Pickleball Begins, April 23
• Volunteer Banquet, April 23
• Murder Mystery Party, April 26
• Dark Skies and Fireflies, May 18
Adjournment: Motion was made to adjourn the meeting at 7:33 PM.
Motion: Brad Snow Second: William Bosch
Ayes: 8 Nays: 0 Abstains: 0
Approved: Yes
____________________________________________ ________________________________
Chair/Vice-Chair, Parks and Recreation Advisory Board Recording Secretary, City of Schertz
Schertz Youth Soccer Alliance
Profit and Loss
January - December 2023
Accrual Basis Tuesday, January 30, 2024 12:17 PM GMT-06:00 1/1
JAN 2023 FEB 2023 MAR 2023 APR 2023 MAY 2023 JUN 2023 JUL 2023 AUG 2023 SEP 2023 OCT 2023 NOV 2023 DEC 2023 TOTAL
Income
Concession Rental Fee 1,064.49 1,099.15 932.04 3,600.00 $6,695.68
Sales 2,160.00 18,696.25 18,536.25 75.00 25,381.25 9,620.00 36,505.00 20,903.75 19,343.75 26,718.75 $177,940.00
Uncategorized Income 8,530.00 10,040.00 $18,570.00
Total Income $0.00 $2,160.00 $19,760.74 $28,165.40 $75.00 $26,313.29 $9,620.00 $0.00 $40,105.00 $20,903.75 $29,383.75 $26,718.75 $203,205.68
GROSS PROFIT $0.00 $2,160.00 $19,760.74 $28,165.40 $75.00 $26,313.29 $9,620.00 $0.00 $40,105.00 $20,903.75 $29,383.75 $26,718.75 $203,205.68
Expenses
Management & General Expenses $0.00
Bank Charges & Fees 7.00 1.00 1.00 1.00 1.00 5.00 2.00 1.00 5.00 5.00 1.00 5.00 $35.00
Contractors 1,075.00 990.00 $2,065.00
Mail Services & Shipping 13.20 216.00 $229.20
Non-Resident Fee 8,530.00 $8,530.00
Office Supplies & Software 135.25 63.95 58.63 58.63 58.63 220.43 58.63 63.96 63.96 130.28 159.77 63.96 $1,136.08
Reimbursable Expenses 2,355.14 $2,355.14
Repairs & Maintenance 581.30 6,796.26 3,001.66 2,586.55 1,225.61 195.00 8,243.03 7,365.00 301.75 $30,296.16
Utilities 42.16 2,292.43 2,137.82 1,116.00 1,987.52 1,116.00 -102.29 2,816.31 42.16 $11,448.11
Total Management & General Expenses 3,120.85 9,153.64 59.63 2,197.45 9,705.63 6,289.61 2,647.18 2,406.57 161.67 11,194.62 7,538.97 1,618.87 $56,094.69
Program Services $0.00
Field Manager 12,800.00 6,500.00 6,500.00 6,000.00 12,800.00 6,300.00 6,500.00 12,500.00 6,500.00 $76,400.00
Supplies & Materials 3,281.21 1,764.32 4,927.52 2,906.94 6,931.50 360.00 6,308.01 6,259.52 3,062.87 5,760.00 4,441.91 $46,003.80
Total Program Services 16,081.21 8,264.32 11,427.52 2,906.94 6,000.00 19,731.50 6,660.00 6,308.01 12,759.52 15,562.87 5,760.00 10,941.91 $122,403.80
Total Expenses $19,202.06 $17,417.96 $11,487.15 $5,104.39 $15,705.63 $26,021.11 $9,307.18 $8,714.58 $12,921.19 $26,757.49 $13,298.97 $12,560.78 $178,498.49
NET OPERATING INCOME $ -19,202.06 $ -15,257.96 $8,273.59 $23,061.01 $ -15,630.63 $292.18 $312.82 $ -8,714.58 $27,183.81 $ -5,853.74 $16,084.78 $14,157.97 $24,707.19
NET INCOME $ -19,202.06 $ -15,257.96 $8,273.59 $23,061.01 $ -15,630.63 $292.18 $312.82 $ -8,714.58 $27,183.81 $ -5,853.74 $16,084.78 $14,157.97 $24,707.19
Budget
2024
Budget
2024
Budget
2024 Budget 2024 Actual
SPORT DIVISION Players Teams Fee Total Fees Players 2023
Baseball Spring Sluggers 4U 36 3 125.00$ 4,500.00$ 47
Baseball Spring Shetland 6U (5 & 6)108 9 150.00$ 16,200.00$ 120
Baseball Spring Pinto 8U (7 & 8)144 12 150.00$ 21,600.00$ 144
Baseball Spring Mustang 10U 120 10 160.00$ 19,200.00$ 130
Baseball Spring Bronco 12U 84 7 160.00$ 13,440.00$ 91
Baseball Spring Pony 14U 48 4 160.00$ 7,680.00$ 48
Total 540 45 82,620.00$ 580
Actual
SPORT DIVISION Players Teams Fee Total Fees Players 2023
Softball Spring 06U Shetland SSP 60 5 150.00$ 9,000.00$ 24
Softball Spring 08U Pinto PSP 60 5 150.00$ 9,000.00$ 48
Softball Spring 10U Mustang MFP 60 5 160.00$ 9,600.00$ 46
Softball Spring 12U Bronco BFP 36 3 160.00$ 5,760.00$ 48
Softball Spring 14U Pony PFP 12 1 160.00$ 1,920.00$ 23
Total 228 19 35,280.00$ 189
768 64 117,900.00$ 769
Actual
SPORT DIVISION Players Teams Fee Total Fees Players 2023
Fall Ball BB 06U Single A 60 5 90.00$ 5,400.00$ 80
Fall Ball BB 08U High A 96 8 90.00$ 8,640.00$ 96
Fall Ball BB 10U Double A 96 8 90.00$ 8,640.00$ 95
Fall Ball BB 12U Triple A 72 6 90.00$ 6,480.00$ 85
Fall Ball Softball 06U Shetland SSP 36 3 90.00$ 3,240.00$ 0
Fall Ball Softball 08U Pinto PSP 44 4 90.00$ 3,960.00$ 36
Fall Ball Softball 10U Mustang MFP 44 4 90.00$ 3,960.00$ 32
Fall Ball Softball 12U Bronco BFP 36 3 90.00$ 3,240.00$ 34
484 41 43,560.00$ 458
Actual
SPORT DIVISION Players Teams Fee Total Fees Players 2023
Basketball Baby Buffs 40 5 115.00$ 4,600.00$ 40
Basketball Pee-Wee 64 8 125.00$ 8,000.00$ 64
Basketball Intermediate 80 10 140.00$ 11,200.00$ 80
Basketball Juniors 56 7 140.00$ 7,840.00$ 56
Basketball Seniors 0 0 -$ -$ 0
Basketball Junior Girls 16 2 140.00$ 2,240.00$ 15
Total 256 32 33,880.00$ 255
Total Number of SCUCISD Players 2023 FY 214 out of 255
Total Number of Schertz Residents 2023 FY 219 out of 458
Player Fill Sheet From SportsEngine
Totals Spring BB & SB Combined
Total Number of Schertz Residents 2023 FY 355 out of 769
Total Fall BB & SB Combined
Actual
SPORT DIVISION Players Teams Fee Total Fees Players 2023
Volleyball Intermediate 48 6 100.00$ 4,800.00$ 48
Volleyball Juniors 56 7 100.00$ 5,600.00$ 41
Total 104 13 10,400.00$ 89
Actual
SPORT DIVISION Teams Fee Total Fees Players 2023
Swim Total Swimmers 184 6 150.00$ 27,600.00$ 140
Total 184 6 27,600.00$
Yearly Totals All 1796 Budget 2023 233,340.00$
Total Number of SCUCISD Players 2023 FY 66 out of 89
Total Number of Schertz Residents 2023 FY 57 out of 140
Actual Actual Actual
Teams 2023 Fee Total Fees
4 120.00$ 5,640.00$
10 145.00$ 17,400.00$
12 145.00$ 20,880.00$
11 155.00$ 20,150.00$
8 155.00$ 14,105.00$
4 155.00$ 7,440.00$
49 85,615.00$
Actual Actual Actual
Teams 2023 Fee Total Fees
2 145.00$ 3,480.00$
4 145.00$ 6,960.00$
4 155.00$ 7,130.00$
4 155.00$ 7,440.00$
2 155.00$ 3,565.00$
16 28,575.00$
65 114,190.00$
Actual Actual Actual
Teams 2023 Fee Total Fees
7 90.00$ 7,200.00$
9 90.00$ 8,640.00$
8 90.00$ 8,550.00$
7 90.00$ 7,650.00$
0 90.00$ -$ moved 6U SB into Baseball - Fall 2023
3 90.00$ 3,240.00$
3 90.00$ 2,880.00$
3 90.00$ 3,060.00$
40 41,220.00$
Actual Actual Actual
Teams 2023 Fee Total Fees
5 $110 $4,400
8 $120 $7,680
10 $135 $10,800
7 $135 $7,560
0 $135 $0
3 $135 $2,025
33 $32,465
Actual Actual Actual
Teams 2023 Fee Total Fees
6 $100 4,800.00$
4 $100 4,100.00$
10 8,900.00$
Actual Actual Actual
Teams 2023 Fee Total Fees
6 130.00$ 18,200.00$
$18,200.00
214,975.00$