24-R-100 Musco Sports LightingRESOLUTION NO. 24-R-100
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING A PURCHASE FROM MUSCO
SPORTS LIGHTING, LLC, A BUYBOARD PURCHASING
COOPERATIVE VENDOR, FOR THE SCHERTZ SOCCER
COMPLEX LIGHTING PROJECT.
WHEREAS, the Schertz Soccer Complex only has two lighted fields and needs lighting
for all twelve fields to maximize field capacity; and
WHEREAS, the city has a policy to seek authorization for purchases in excess of $50,000
with a single vendor and the BuyBoard quote totals $1,843,000; and
WHEREAS, the BuyBoard National Purchasing Cooperative is a national online
purchasing cooperative formed between the National School Boards Association and several
state school boards associations, developed to comply with state laws which require government
entities to make purchases through a competitive procurement process; and
WHEREAS, BuyBoard gives public entities the advantage of leveraging the cooperative's
ability to obtain bulk discounts, combined with the ease of online, web -based shopping and
ordering; and
WHEREAS, purchases under the cooperative programs meet the requirements under the
Texas Local Government Purchasing Code rule for cooperative purchases as adopted by the City
of Schertz Resolution 11-R-41 on August 30, 2011 amending the City's purchasing policy.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS
THAT:
Section 1. The City Council hereby authorizes the purchase from Musco Sports
Lighting, LLC, a BuyBoard Purchasing Cooperative vendor, in an amount not to exceed
$1,843,000 for the Schertz Soccer Complex Lighting Project (in attached Exhibit A.)
Section 2. The recitals contained in the preamble hereof are hereby found to be true,
and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the City
Council hereby declares that this Resolution would have been enacted without such invalid
provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final
passage, and it is so resolved.
PASSED AND ADOPTED, this day of , 2024.
CITY OF SCHERTZ, TEXAS
Ra Etiet
Mayor
ATTEST:
Sheree Courney, Deputy City Secreta
EXHIBIT A
BUYBOARD PURCHASE QUOTE - CONTRACT NUMBER: 677-22
A-1
Project: Schertz Soccer Complex Phase 2
Schertz, TX
Musco Project Number: 165627
Date: August 13, 2024
Expiration date: September 13, 2024
BuyBoard
Master Project: 218434, Contract Number: 677-22, Expiration: 09/30/2024
Commodity: Parks and Sports Field Lighting Products and Installation Services
All purchase orders should note the following:
BuyBoard Purchase — Contract Number: 677-22
Quotation Price - Materials Delivered to Job Site and Project Management
AllFields 1-12 -........................................................................................... $1,843,000.00
Deduct if Retrofit of Fields 1 and 2 are not purchased -....................................$-169,000.00
Total (Fields 3-12) -....................................................................................... $11674,000.00
Quote is confidential. Pricing and lead times are effective for 60 days only. Prices are subject to change if the order is not
released within 60 days from the date of the purchase. Sales tax is not included.
Light -Structure Systemrm with Total Light Control - TLC for LED' technology/ Fields 3-12
System Description
• 164 - Factory aimed and assembled luminaries
• 30 - Galvanized steel poles
• 30 - Pre -cast concrete bases with integrated lightning grounding
• Pole length factory assembled wire harnesses
• Factory wired and tested remote electrical component enclosures
• UL listed assemblies
• Corrosion protection
Light -Structure System retrofit with Total Light Control - TLC for LED technology/ Fields 1-2
System Description
• 32 - Factory aimed and assembled luminaires
• Pole length factory assembled wire harnesses
• Factory wired and tested remote electrical component enclosures
• Mounting hardware for poletop luminaire assemblies and electrical components enclosures
• Disconnects
• UL listed assemblies
• Corrosion protection
Guaranteed Lighting Perform
• Guaranteed light levels of 30 foot-candles and uniformity of 2.5:1
Control Systems and Services
• Control -Link® control and monitoring system to provide remote on/off and dimming (high/medium/low) control
and performance monitoring with 24/7 customer support
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Operation and Warranty Services
• Product assurance and warranty program that covers materials and onsite labor, eliminating 100% of your
maintenance costs for 25 years
Musco Scope
• Provide design and layout for lighting system
Installation Services Provided
• See scope of work below
Responsibilities of Buyer
• Confirm pole or luminaire locations, supply voltage and phase required for lighting system prior to production
• Provide electrical design and materials for electrical distribution system
• Buyer is responsible for getting electrical power to the site, coordination with the utility, and any power company
fees
Payment Terms
Final payment terms are subject to approval by Musco credit department. Final payment shall not be withheld by Buyer on
account of delays beyond the control of Musco.
Email or fax a copy of the Purchase Order to Musco Sports Lighting, LLC:
Musco Sports Lighting, LLC
Attn: Musco Contracts
Fax: 800-734-6402
Email: musco.contracts@musco.com
All Purchase orders should note the following:
BuyBoard Purchase — Contract Number: 677-22
Delivery Timing
8 -12 weeks for delivery of materials to the job site from the time of order, submittal approval, and confirmation of order
details including voltage, phase, and pole/luminaire locations.
Notes
Quote is based on following conditions:
• Shipment of entire project together to one location.
• 480 Volt, 3 phase electrical system requirement.
• Structural code and wind speed = 2018 IBC, 110 mi/h, Exposure C, Importance Factor 1.0.
• Due to the built-in custom light control per luminaire, pole or luminaire locations need to be confirmed prior to
production. Changes to pole or luminaire locations after the product is sent to production could result in additional
charges.
Thank you for considering Musco for your lighting needs. Please contact me with any questions or if you need additional
details.
Brant Troutman
Texas Field Sales Representative
Musco Sports Lighting, LLC
1001st Avenue West — PO Box 808
Oskaloosa, IA 52577, USA
Phone: 512-914-9500
E-mail: brant.troutmanL@musco.com
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Schertz Soccer Complex Phase 2
Schertz, TX
Turnkey Scope of Work
Customer Responsibilities:
1. Complete access to the site for construction using standard 2-wheel drive rubber tire equipment.
2. Locate existing underground utilities not covered by your local utilities. (i.e. water lines, electrical lines,
irrigation systems, and sprinkler heads). Musco or Subcontractor will not be responsible for repairs to
unmarked utilities.
3. Locate and mark field reference points per Musco supplied layout. (i.e. home plate, center of FB field)
4. Pay for extra costs associated with foundation excavation in non-standard soils (rock, caliche, high water
table, collapsing holes, etc.) or soils not defined in geo-technical report. Standard soils are defined as
soils that can be excavated using standard earth auguring equipment.
5. Pay any necessary power company fees and requirements.
6. Pay all permitting fees.
7. Provide area on site for disposal of spoils from foundation excavation.
8. Provide area on site for dumpsters.
9. Provide sealed Electrical Plans. (If required)
Musco Responsibilities:
1. Provide required foundations, poles, electrical enclosures, luminaires, pole harnesses, and control
cabinets.
2. Provide layout of pole locations and aiming diagram.
3. Provide Project Management as required.
4. Provide stamped foundation designs based on soils defined in the geotechnical report by Raba Kistner
dated March 2,2012.
5. Assist our installing subcontractor and ensure our responsibilities are satisfied.
Musco Subcontractor Responsibilities
General:
1. Provide labor, equipment, and materials to off load equipment at jobsite per scheduled delivery.
2. Provide storage containers for material, (including electrical components enclosures), as needed.
3. Provide necessary waste disposal and daily clean up.
4. Provide adequate security to protect Musco delivered products from theft, vandalism or damage during
the installation.
5. Obtain any required permitting.
6. Confirm the existing underground utilities and irrigation systems have been located and are clearly
marked in order to avoid damage from construction equipment. Repair any such damage during
construction.
7. Keep all heavy equipment off playing fields when possible. Repair damage to grounds which exceeds
that which would be expected. Indentations caused by heavy equipment traveling over dry ground
would be an example of expected damage. Ruts and sod damage caused by equipment traveling over
wet grounds would be an example of damage requiring repair
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8. Provide startup and aiming as required to provide complete and operating sports lighting system.
9. Installation to commence upon delivery and proceed without interruption until complete. Musco to be
immediately notified of any breaks in schedule or delays.
Foundations, Poles, and Luminaires:
1. Mark and confirm pole locations per the aiming diagram provided. If there are any issues, immediately
notify your Musco Project Manager.
2. Provide labor, materials, and equipment to install (30) LSS foundations as specified on Layout and per
the stamped foundation drawings, if applicable.
3. Remove spoils to owner designated location at jobsite.
4. Provide labor, materials, and equipment to assemble (30) Musco TLC -LED luminaires, electrical
component enclosures, poles, and pole harnesses.
5. Provide labor, equipment, and materials to erect (30) 70' dressed LSS Poles and aim utilizing the pole
alignment beam.
Retrofit Musco Equipment to Existing Poles:
1. Provide labor, materials, and equipment to assemble and install Musco TLC for LED® equipment on (6) existing
poles and terminate grounding and power feed. Power feed may need to be reworked to adapt to the new Musco
equipment.
2. Ensure grounding components meet minimum standards required by NEC and NFPA780.
3. For concrete poles provide new lightning down conductor(aluminum) and 5/s in copper ground rod. For poles 75 ft
(22 m) or less use 1/0 AWG, poles over 75 ft (22 m) use 4/0 AWG conductor. Bond internal pole ground to new
down conductor.
4. For steel poles provide new ground rod and pole bonding conductor per NFPA Annex A.1.6.
5. Down conductor shall be converted to copper wire for any underground runs and bonded to ground rod(s).
6. Ensure all Musco components are bonded to both equipment and lightning grounds. No upward sweeps allowed
for lightning down conductor or bonding jumper(s). See installation instructions for further information.
7. Test ground resistance with 3-point megger and confirm 25 ohms or less for each pole. Install additional ground
rods or create grounding grid until resistance of 25 ohms or less is achieved.
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Demolition:
1. Remove and dispose of the existing fixtures, and electrical enclosures. This will include the recycling of lamps,
aluminum reflectors, ballast, and steel, as necessary.
2. Leave existing ground wires and power feed in place for connection to new lighting equipment.
Electrical:
1. Provide labor, materials, and equipment to reuse existing 480V/3 phase electrical service panels as
required.
2. Provide labor, materials, and equipment to install all underground conduit, wiring, pull boxes etc. and
terminate wiring as required.
3. Provide as -built drawings on completion of installation, (if required).
Control System:
1. Provide labor, equipment, and materials to install (5) Musco Control and Monitoring cabinet(s) and
terminate all necessary wiring.
2. Provide a dedicated 120 V 20 A controls circuit or a step-down transformer for 120 V control circuit if
not available.
3. Check all zones to make sure they work in both auto and manual mode.
4. Commission Control -Link® by contacting Control Link CentraIT" at 877-347-3319.
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CODE OF CONDUCT
In order to maintain a high -quality jobsite and installation, Subcontractor represents to Musco that it has the
supervision necessary to, and shall train, manage, supervise, monitor, and inspect the activities of its employees
for the purpose of enforcing compliance with these safety requirements. Subcontractor acknowledges that
Musco does not undertake any duty toward Subcontractor's employees to train, manage, supervise, monitor,
and inspect their work activities for the purpose of enforcing compliance with these safety requirements, but
Subcontractor agrees to abide by any reasonable recommendations made by Musco or Musco representatives
with respect to safety.
Subcontractor agrees that it is or will be familiar with and shall abide by the safety rules and regulations of
Musco and the Owner, including, but not limited to the Occupational Safety and Health Act of 1970 (OSHA), all
rules and regulations established pursuant thereto, and all amendments and supplements thereto.
Subcontractor further agrees to require all its employees, subcontractors, and suppliers to comply with these
requirements. Subcontractor shall also observe and comply with all laws with respect to environmental
protection applicable to the Project.
Subcontractor shall require all its subcontractors, employees, visitors, suppliers, and agents under its direction
to comply with the following:
1. GENERAL JOBSITE SAFETY AND CLEANLINESS.
a. Subcontractor's employees and agents shall be required to wear appropriate personal protective
equipment including, but not limited to, safety glasses with side shields, work shoes, fall protection
devices, and hard hats.
b. Where a walking or working surface has an unprotected side or edge which is six feet or more above a
lower level, Subcontractor shall use guardrail systems, safety net systems, or personal fall arrest
systems.
c. Jobsite shall be kept free of debris including, but not limited to, cardboard and packing materials which
can become windborne.
d. Construction equipment shall be parked during non-use in an orderly fashion so as not to create
inconvenience to others using the jobsite.
e. Subcontractor shall provide for and ensure the use of safety equipment for the Project in accordance
with Musco's and Owner's safety requirements, to the extent these may be stricter than federal, state,
or local standards, or generally recognized industry applicable standards.
f. Subcontractor shall provide the Musco project manager with an "Emergency List" showing
Subcontractor's designated medical doctor, hospital, insurance company, and any other health service
providers, such list to be updated within 24 hours of any change in the information provided.
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g. Within eight (8) hours from the time of an accident (or such shorter period as laws may require),
Subcontractor shall advise Musco of any accident resulting in injury to any person or damage to any
equipment or facility. Upon request, Subcontractor shall promptly furnish Musco with a written report
of any such accident as well as a copy of all insurance and worker's compensation claims involving the
Project.
h. Subcontractor shall maintain and inspect all construction equipment, including cranes and other lifting
equipment, prior to each use. Subcontractor warrants that all equipment operators shall be qualified for
each piece of construction equipment they intend to operate. Documentation of specific training is the
responsibility of the Subcontractor.
i. Jobsite shall be policed daily for compliance to the above conditions.
j. Subcontractor's employees and agents are prohibited from using drugs and alcohol on the Project
property or being under the influence of alcohol or drugs while performing work on the Project. Anyone
observed participating in or observed under the influence will be removed from the Project immediately
and prohibited from returning, with no exceptions.
2. CONFORMANCE TO STANDARD MUSCO INSTALLATION GUIDELINES.
a. Review and understand installation instructions are provided with every product installation.
b. Education of installation personnel to allow for highest efficiency and lowest possibility of failure.
c. Verify that components have been assembled per Musco installation instructions.
d. Verify plumb of concrete foundations prior to standing of poles.
3. PROVIDING A QUALITY INSTALLATION TEAM.
a. Subcontractor's work directly reflects the quality of the installation and may indirectly relate to the
quality of the product upon which Musco's reputation is built.
b. Provide and maintain quality installation equipment. Records of maintenance and/or calibration shall be
provided upon request.
c. Personnel shall be knowledgeable in operation of equipment as well as installation of Musco product.
d. All personnel provided by Subcontractor shall understand the relationship developed by and between
Subcontractor and Musco, also by and between Musco and the customer, and act accordingly.
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