10-24-2024 Agenda SEDC Board Reg Meeting with packet
NOTICE OF MEETING
AGENDA
OCTOBER 24, 2024
6:00 P.M.
The City of Schertz Economic Development Corporation (SEDC) Board of Directors will hold a regular
monthly meeting on Thursday, OCTOBER 24, 2024. at 6:00 p.m. at the Hal Baldwin Municipal
Complex, Council Chambers Conference Room, Building No. 4, 1400 Schertz Parkway, Schertz, Texas.
This is an open meeting, subject to the open meeting laws of the State of Texas.
In accordance with provisions of the Texas Open Meetings Act, Chapter 551, Texas Government Code
notice is hereby given that a Possible Quorum of the governing body of the City of Schertz, Texas may
take place at this meeting.
Call to Order
1.Roll call, recognition of visitors, and review of meeting instructions for effective Board
interaction and public participation.
2.SEDC Board Member Oath of Office for members appointed by City Council on
09/17/2024 for a term of two years ending on 09/30/2026. (S.Courney)
Reappointments:
Sammi Morrill
William Dixon
Hearing of Residents
3.This time is set aside for any person who wishes to address the Board. Presentations
should be limited to no more than 3 minutes. The presiding officer will call on those
persons who have signed up to speak.
Minutes
4.Approval of the minutes for the Board of Directors Regular Monthly Meeting held
Thursday, September 26, 2024. (T.Miller)
Presentations
5.Staff briefing on SEDC monthly financial statement for the month of September 2024.
(S.Wayman)
6.Staff briefing on the Parks Soccer Field Lights Capital Improvement Project. (L.Shrum)
Discussion Items
7.Resolution 2024-14 - Authorizing the First Amendment to the Funding Agreement
between the City of Schertz Economic Development Corporation and the City of Schertz.
(S.Wayman)
8.Resolution 2024-15 - Adopting an Agreement for Provision of Professional Services
SEDC Agenda October 24, 2024 Page 1 of 3
8.Resolution 2024-15 - Adopting an Agreement for Provision of Professional Services
between the City of Schertz and the City of Schertz Economic Development Corporation.
(S.Wayman)
9.Discussion and Possible Action on authorizing staff to amend the SEDC 2024 Goals to
include identifying possible purchase of properties and associate action items. (S.Wayman)
Closed Session
10.Called in accordance with Section 551.087 of the Texas Government Code,
Deliberation Regarding Economic Development Negotiations; Closed Meeting. The
governmental body is not required to conduct an open meeting (1) to discuss or deliberate
regarding commercial or financial information that the governmental body has received
from a business prospect that the governmental body seeks to have locate, stay, or expand
in or near the territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of a
financial or other incentive to a business prospect.
Project E-99
Reconvene to Regular Session
11.Take any actions based on discussion held in closed session under Agenda Item No. 10.
Requests and Announcements
Announcements by staff:
Schertz/Cibolo/Seguin/New Braunfels Regional Job Fair - November 7, 2024
Offices closed November 11, 2024 - Veterans Day
Next Regular Board Meeting - November 21, 2024
Requests by Board Members to place items on a future SEDC Board Meeting agenda.
Adjournment
CERTIFICATION
I, Tracy Miller, Administrative Assistant, of the City of Schertz Economic Development Corporation, do hereby certify that
the above agenda was posted on the official bulletin boards on this the 18th day of October, 2024, at 5:00 p.m., which is a
place readily accessible to the public at all times and that said notice was posted in accordance with chapter 551, Texas
Government Code.
Tracy Miller
Administrative Assistant- Economic
Development
I certify that the attached notice and agenda of items to be considered by the Schertz Economic Development
Corporation Board of Directors was removed from the official bulletin board on _____day of _______________, 2024.
Name/Title:______________________________
This facility is accessible in accordance with the Americans with Disabilities Act. Handicapped parking spaces are
available. If you require special assistance or have a request for sign interpretative services or other services, please call
210-619-1070.
The Economic Development Corporation Board of Directors reserves the right to adjourn into closed session at any
time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open
Meetings Act.
SEDC Agenda October 24, 2024 Page 2 of 3
Meetings Act.
Closed Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the
presence of any subject in any Closed Session portion of the agenda constitutes a written interpretation of Texas
Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the
attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering
available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This
provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government
Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.
SEDC Agenda October 24, 2024 Page 3 of 3
Agenda No. 4.
SEDC MEMORANDUM
SEDC
Board Meeting:10/24/2024
Department:Economic Development Corporation
Subject:Approval of the minutes for the Board of Directors Regular Monthly
Meeting held Thursday, September 26, 2024. (T.Miller)
SUBJECT:
Approval of the minutes for the Board of Directors Regular Monthly Meeting held Thursday,
September 26, 2024. (T.Miller)
Attachments
09-26-24
MINUTES
Thursday, September 26, 2024
The City of Schertz Economic Development Corporation (SEDC) Board of Directors met for a Regular Monthly
Meeting on Thursday, September 26, 2024, at 6:00 p.m. at the Hal Baldwin Municipal Complex, Council
Chambers Conference Room, Building No. 4, 1400 Schertz Parkway, Schertz, Texas. This was an open meeting,
subject to the open meeting laws of the State of Texas.
In accordance with provisions of the Texas Open Meetings Act, Chapter 551, Texas Government Code notice is
hereby given that a Possible Quorum of the governing body of the City of Schertz, Texas may take place at this
meeting.
Call to Order
1.Roll call, recognition of visitors, and review of meeting instructions for effective Board interaction and
public participation.
Board President Sammi Morrill presided over the meeting and called it to order at 6:00 p.m.
Board of Directors Present:Staff Present:
Sammi Morrill, Board President Scott Wayman, Executive Director
Donna Steward, Board Treasurer Amy Madison, Deputy Director
Mark Moody, Board Member Ashley Ritchey, Business Engagement Manager
Eryn McElroy, Board Member Tracy Miller, Administrative Assistant
Reynaldo "Ray" Chavez, Board Member
Board of Directors Absent:Others Present:
Henry Hayes, Board Secretary Jeff Harrison, J. Blue Co.
William "Bill" Dixon, Board Vice President
Hearing of Residents
2.This time is set aside for any person who wishes to address the Board. Presentations should be limited to
no more than 3 minutes. The presiding officer will call on those persons who have signed up to speak.
No residents signed up to speak. No comments were made.
Minutes
3.Approval of the minutes for the Board of Directors Regular Monthly Meeting held Thursday, July 25,
2024. (T.Miller)
Board President Sammi Morrill asked for a motion to approve the Minutes of the Board of Directors
Regular Monthly Meeting held Thursday, July 25, 2024.
Moved by Board Member Eryn McElroy, seconded by Board Treasurer Donna Steward.
AYE: Board President Sammi Morrill, Board Treasurer Donna Steward, Board Member Mark
Moody, Board Member Eryn McElroy, Board Member Ray Chavez.
Unanimous affirmative vote - Motion carries.
4.Approval of the minutes for the Board of Directors Special Meeting held Thursday, August 29, 2024.
(T.Miller)
Board President Sammi Morrill asked for a motion to approve the Minutes of the Board of Directors
Special Meeting held Thursday, August 29, 2024.
Moved by Board Member Eryn McElroy, seconded by Board Member Ray Chavez.
AYE: Board President Sammi Morrill, Board Treasurer Donna Steward, Board Member Mark
Moody, Board Member Eryn McElroy, Board Member Ray Chavez.
Unanimous affirmative vote - Motion carries.
Presentations
5.Staff briefing on SEDC monthly financial statements for the months of July 2024 and August 2024.
(S.Wayman/J.Dycus)
Scott Wayman, Executive Director introduced Jessica Dycus, Assistant Finance Director who gave a brief
overview of the SEDC Financial Statement for the months of July 2024 and August 2024.
July 2024 sales tax received was $553,865.47, expenses were $18,402.87, a 7.9% increase over the year
prior. The 12-month rolling average is 3.2% still trending up. Notable expenditures include annual
subscription dues for CHMURA Economics (JobsEQ), market analysis for The Retail Coach, and
conference expenses. Total Cash & Investments figure at the end of July was $38.2 million.
August 2024 sales tax received was $568,723.73, expenses were $10,771.68, a 4.6% decrease over the
year prior. The 12-month rolling average is 2.9% still trending up. Notable expenditures include annual
subscription dues for CoStar Realty Information and conference expenses. Total Cash & Investments
figure at the end of August was $38.9 million.
6.Staff briefing on Non-Disclosure Agreement with Schertz Station. (S.Wayman)
Scott Wayman, Executive Director gave a brief overview of the Non-Disclosure Agreement with Schertz
Station. The Non-Disclosure Agreement is for privacy of the sales tax information.
Discussion Items
7.Discussion on possible increase in the dedication of funds for the Parks CIP for the Soccer Field Lights.
(S.Wayman)
Scott Wayman, Executive Director gave an overview of the project for the soccer field lights in
the amount of $1.7 million dollars in the original agreement. They are asking to increase the amount to
$1.8 million dollars not to exceed $1.9 million to add conduit to field 12 and replace old fixtures.
After discussion, the Board requested that Lauren Shrum, Parks Manager to come to the next meeting to
provide more information on the project.
Board President Sammi Morrill recessed Open Session to Closed Session at 6:26 p.m.
Closed Session
8.Called in accordance with Section 551.087 of the Texas Government Code, Deliberation Regarding
Economic Development Negotiations; Closed Meeting. The governmental body is not required to conduct
an open meeting (1) to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which the governmental
body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or
other incentive to a business prospect.
E-80
E-84
E-83
Start time: 6:27 p.m.
End time: 7:09 p.m.
Board President Sammi Morrill reconvened to Open Session at 7:09 p.m.
Reconvene to Regular Session
9.Take any actions based on discussion held in closed session under Agenda Item No. 8.
Scott Wayman, Executive Director recommended approval of Resolution 2024-12 and Resolution
2024-13.
Board President Sammi Morrill asked for a motion to approve Resolution 2024-12, a Resolution by the
City of Schertz Economic Development Corporation, authorizing the First Amendment and Assignment
to the Economic Development Performance Agreement between the City of Schertz, Texas, City of
Schertz Economic Development Corporation and 3009 OAC Investment, LLC.
Moved by Board Member Mark Moody, seconded by Board Member Ray Chavez.
AYE: Board President Sammi Morrill, Board Member Mark Moody, Board Member Eryn
McElroy, Board Member Ray Chavez.
NAY: Board Treasurer Donna Steward
Motion passes 4-1
Board President Sammi Morrill asked for a motion to approve Resolution 2024-13, a Resolution by the
City of Schertz Economic Development Corporation, authorizing the First Amendment to the Economic
Development Corporation Performance Agreement between the City of Schertz Economic Development
Corporation and Boomerang-Lovett.
Moved by Board Member Ray Chavez, seconded by Board Member Eryn McElroy.
AYE: Board President Sammi Morrill, Board Treasurer Donna Steward, Board Member Mark
Moody, Board Member Eryn McElroy, Board Member Ray Chavez.
Unanimous affirmative vote - Motion carries.
Requests and Announcements
Requests and Announcements
Announcements by staff:
National Night Out - October 1, 2024
Ashley Ritchey, Business Engagement Manager gave an overview on National Night Out on
Main Street.
Offices closed October 14, 2024 - Columbus Day
Next Regular Board Meeting - October 24, 2024
Amy Madison, Deputy Director recognized as a Board Member of the Industrial Asset Management
Council (IAMC) at the 2024 Fall Forum.
Ashley Ritchey, Business Engagement Manager gave an overview of the IEDC awards SEDC
received at the IEDC Annual Conference.
Requests by Board Members to place items on a future SEDC Board Meeting agenda.
No comments were made.
Adjournment
Board President Sammi Morrill asked for a motion to adjourn the meeting.
Moved by Board Treasurer Donna Steward, seconded by Board Member Eryn McElroy.
AYE: Board President Sammi Morrill, Board Treasurer Donna Steward, Board Member Mark Moody,
Board Member Eryn McElroy, Board Member Ray Chavez.
Unanimous affirmative vote - Motion carries.
Board President Sammi Morrill adjourned the meeting at 7:17 p.m.
MINUTES PASSED AND APPROVED THIS ____ DAY _______________ 2024.
______________________
Sammi Morrill
Board President
_____________________
Henry Hayes
Board Secretary
Agenda No. 5.
SEDC MEMORANDUM
SEDC
Board Meeting:10/24/2024
Department:Economic Development Corporation
Subject:Staff briefing on SEDC monthly financial statement for the month of
September 2024. (S.Wayman)
SUBJECT:
Staff briefing on SEDC monthly financial statement for the month of September 2024. (S.Wayman)
Attachments
September Financials
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Agenda No. 7.
SEDC MEMORANDUM
SEDC
Board Meeting:10/24/2024
Department:Economic Development Corporation
Subject:Resolution 2024-14 - Authorizing the First Amendment to the Funding
Agreement between the City of Schertz Economic Development Corporation
and the City of Schertz. (S.Wayman)
SUBJECT:
Resolution 2024-14 - Authorizing the First Amendment to the Funding Agreement between the City
of Schertz Economic Development Corporation and the City of Schertz. (S.Wayman)
Attachments
Res. 2024-14
SEDC RESOLUTION 2024-14
A RESOLUTION BY THE CITY OF SCHERTZ ECONOMIC
DEVELOPMENT CORPORATION, TEXAS AUTHORIZING THE
FIRST AMENDMENT TO THE FUNDING AGREEMENT
BETWEEN THE CITY OF SCHERTZ ECONOMIC DEVELOPMENT
CORPORATION AND THE CITY OF SCHERTZ; AND OTHER
MATTERS IN CONNECTION THEREWITH
WHEREAS, the City of Schertz Economic Development Corporation (“SEDC”) is a
non- profit industrial development corporation duly established under the Development
Corporation Act of 1979, as amended (Section 501.001 et seq. Texas Local Government Code,
formerly the Development Corporation Act of 1979) (the “Act”);
WHEREAS, all powers of the corporation are vested in the SEDC Board of Directors
(the “Board”) appointed by the governing body of the corporation’s authorizing unity; and
WHEREAS, the Act authorizes a development corporation to fund certain projects as
defined by the Act and request development corporations to enter into performance agreements
to establish and provide for the direct incentive or make an expenditure on behalf of a
business enterprise under a project; and
WHEREAS, at its regular meeting of the Schertz Economic Development Corporation
on May 23, 2024, the SEDC recommended approval to the Schertz City Council, a funding
agreement to provide a maximum of ONE MILLION SEVEN HUNDRED THOUSAND
DOLLARS ($1,700,000) contribution to the Parks Capital Improvement Program to provide
funding for the Soccer Field Lights at the City Owned Soccer Field at 75 Maske Rd., Schertz,
TX; and
WHEREAS, the parties entered into that Funding Agreement with an effective date of
June 23, 2024; and
WHEREAS, it has been determined that additional cost to the project for conduit and
consistent lighting appliances for all poles has now increased the project to ONE MILLION
EIGHT HUNDRED AND FORTY-THREE THOUSAND DOLLARS (1,843,000); and
WHEREAS, Section 501.073 of the Act requires that the SEDC receive final approval
from the City Council, the authorizing unit to approve all programs and expenditures.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION THAT:
Section 1. The Schertz Economic Development Board hereby approve the Economic
Development Funding Agreement Amendment attached hereto as Exhibit A and authorizes the
President to execute and deliver in the substantial form as attached.
Section 2. The recitals contained in the preamble hereof found to be true, and such
recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of
the judgment and findings of the Board.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other person and circumstances shall nevertheless be valid, and the Board
hereby declares that this Resolution would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
PASSED AND ADOPTED, this day of , 2024.
CITY OF SCHERTZ ECONOMIC
DEVELOPMENT CORPORATION
Sammi Morrill, SEDC Board President
ATTEST:
Henry Hayes, SEDC Board Secretary
EXHIBIT “A”
First Amendment to the Funding Agreement
Soccer Field Lights
[see attached]
FIRST AMENDMENT TO THE FUNDING AGREEMENT BETWEEN THE SCHERTZ
ECONOMIC DEVELOPMENT CORPORATION AND THE CITY OF SCHERTZ FOR
CITY OWNED SOCCER FIELDS
This FUNDING AGREEMENT AMENDMENT by and between the SCHERTZ
ECONOMIC DEVELOPMENT CORPORATION, a Texas non-profit corporation
(hereinafter referred to as the “SEDC”), and the CITY OF SCHERTZ, TEXAS, a Texas home-
rule municipality (hereinafter referred to as the “City”), is made and executed on the following
recitals, terms and conditions.
WHEREAS, the SEDC is a Type B economic development corporation, created pursuant to
Chapter 505 of the Texas Local Government Code, as amended; and
WHEREAS, the SEDC and City of Schertz are partnering to fund Soccer Field Lights for 10 of
the 12 the City Owned Soccer Fields located at the Schertz Soccer Complex at 75 Maske Rd,
Schertz TX (hereinafter referred to as the “Project”); and
WHEREAS, at its regular meeting of the Schertz Economic Development Corporation on May
23rd, 2024, the SEDC recommended approval to the Schertz City Council, a funding agreement
to provide a maximum of ONE MILLION SEVEN HUNDRED THOUSAND DOLLARS
($1,700,000) contribution to the Parks Capital Improvement Program to provide funding for the
Soccer Field Lights at the City Owned Soccer Fields at 75 Maske Rd., Schertz, TX attached as
Exhibit A; and
WHEREAS, it has been determined that additional costs to the project for conduit and
consistent lighting appliances for all poles has now increased the project to ONE MILLION
EIGHT HUNDRED AND FORTY-THREE THOUSAND DOLLARS. ($1,843,000)
NOW, THEREFORE, for and in consideration of the amendment to the agreement contained
herein, and other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the SEDC and City agree as follows:
SECTION 1. ADDITIONAL FUNDING FOR PROJECT
The City Covenants and agrees with the Schertz Economic Development Corporation to Amend
Section 4 (a) to increase the entitled funding amount from the SEDC amount not to exceed ONE
MILLION EIGHT HUNDRED AND FORTY-THREE THOUSAND DOLLARS. ($1,843,000)
for qualified expenditures.
THE PARTIES ACKNOWLEDGE HAVING READ ALL THE PROVISIONS OF THIS
PERFORMANCE AGREEMENT, AND THE PARTIES AGREE TO ITS TERMS. THIS
AGREEMENT IS EFFECTIVE AS OF THE EFFECTIVE DATE AS IS PROVIDED
HEREIN.
CITY:
CITY OF SCHERTZ, TEXAS,
a Texas home-rule municipality,
By:
City Manager
Date Signed:
ATTEST:
City Secretary
SEDC:
SCHERTZ ECONOMIC DEVELOPMENT
CORPORATION,
a Texas non-profit corporation
By:
SEDC Board President
Date Signed:
ATTEST:
SEDC Board Secretary
Exhibit A
Agenda No. 8.
SEDC MEMORANDUM
SEDC
Board Meeting:10/24/2024
Department:Economic Development Corporation
Subject:Resolution 2024-15 - Adopting an Agreement for Provision of Professional
Services between the City of Schertz and the City of Schertz Economic
Development Corporation. (S.Wayman)
SUBJECT:
Resolution 2024-15 - Adopting an Agreement for Provision of Professional Services between the City
of Schertz and the City of Schertz Economic Development Corporation. (S.Wayman)
Attachments
Res. 2024-15
SEDC RESOLUTION 2024-15
A RESOLUTION BY THE CITY OF SCHERTZ ECONOMIC
DEVELOPMENT CORPORATION, TEXAS ADOPTING AN
AGREEMENT FOR PROVISION OF PROFESSIONAL SERVICES
BETWEEN THE CITY OF SCHERTZ AND THE CITY OF SCHERTZ
ECONONMIC DEVELOPMENT CORPORATION, AND OTHER
MATTERS IN CONNECTION THEREWITH
WHEREAS, the City of Schertz Economic Development Corporation (“SEDC”) is a
non- profit industrial development corporation duly established under the Development
Corporation Act of 1979, as amended (Section 501.001 et seq. Texas Local Government Code,
formerly the Development Corporation Act of 1979) (the “Act”);
WHEREAS, all powers of the corporation are vested in the SEDC Board of Directors
(the “Board”) appointed by the governing body of the corporation’s authorizing unity; and
WHEREAS, the SEDC desires to engage the City of Schertz for the provision of certain
professional and other services to assist the SEDC in carrying out its goals and objectives; and
WHEREAS, the SEDC Board hereby finds that it is the best interest to enter into the
Agreement for Provision of Professional Services Between the City of Schertz and the City of
Schertz Economic Development Corporation, hereto attached as Exhibit A; and
WHEREAS, Section 501.073 of the Act requires that the SEDC receive final approval
from the City Council, the authorizing unit to approve all programs and expenditures.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF SCHERTZ ECONOMIC DEVELOPMENT CORPORATION THAT:
Section 1. The Schertz Economic Development Board hereby authorizes the
Agreement for Provision of Professional Services Between the City of Schertz and the Schertz
Economic Development Corporation in substantially the form set forth on Exhibit A.
Section 2. The recitals contained in the preamble hereof found to be true, and such
recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of
the judgment and findings of the Board.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with
any provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved herein.
Section 4. This Resolution shall be construed and enforced in accordance with the
laws of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person
or circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other person and circumstances shall nevertheless be valid, and the Board
hereby declares that this Resolution would have been enacted without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which
this Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution, was
given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
PASSED AND ADOPTED, this day of , 2024.
CITY OF SCHERTZ ECONOMIC
DEVELOPMENT CORPORATION
Sammi Morrill, SEDC Board President
ATTEST:
Henry Hayes, SEDC Board Secretary
EXHIBIT “A”
AGREEMENT FOR PROVISION OF PROFESSIONAL
SERVICES BETWEEN THE CITY OF SCHERTZ AND THE
CITY OF SCHERTZ ECONOMIC DEVELOPMENT
CORPORATION
[see attached]
AGREEMENT FOR PROVISION OF PROFESSIONAL SERVICES
BETWEEN THE CITY OF SCHERTZ AND THE CITY OF SCHERTZ
ECONOMIC DEVELOPMENT CORPORATION
THE STATE OF TEXAS
KNOWN ALL MEN BY THESE PRESENTS:
COUNTY OF GUADALUPE
THIS AGREEMENT, executed the ____ day of _______________, 2024, by and between
the CITY OF SCHERTZ, a municipal corporation, acting by and through its City Council, situated
in Guadalupe County, Texas (hereinafter referred to as “City”), and the City of Schertz Economic
Development Corporation, a Texas non-profit industrial development corporation (hereinafter
referred to as “SEDC”) acting by and through its President of the Board is as follows:
WITNESSETH:
I.
The City agrees to provide management, professional, administrative, financial and
investment services to the SEDC according to the terms of this agreement. Direct services the City
shall perform for the SEDC shall include:
1. Providing Salary, workers’ compensation, health, and retirement expenses for City
employees assigned to the SEDC.
2. Preparing all financial and investment reports and keeping all financial books and records
required by applicable law.
3. Preparing a budget for the forthcoming year for review and approval by the Board and City
Council.
4. Providing all necessary budgeting, accounting, financial management and investment
management through the City’s Finance Department.
5. Providing accounts payable, payroll, purchasing and other bookkeeping services with
oversight and training of such services.
6. Providing for a repository of records, office and conference space.
7. Providing technology support of hardware, software and phone systems through the City’s
Information Technology Department.
8. Providing automotive support of vehicles through the City’s Fleet Department.
9. Providing for legal services through the City Attorney’s office at the rate that those services
are provided to the City.
10. Providing for commercial insurance, communication equipment and services, and office
equipment products and services at the rate that those products and services are provided
to the City.
11. Providing for financial auditing services through the Finance Department at the rate that
those services are provided to the City.
12. Providing executive and administrative support, review and oversight by the City Manager.
It is understood and agreed that access to City staff resources by the SEDC is secondary to the
needs of the City Council of the City of Schertz.
II.
Subject to the SEDC continuing to contract with the City for management services, the
SEDC will pay to the City for its services pursuant to this agreement, in the form of a flat fee (the
Service Fee) in the amount of six hundred and nine thousand and eighty dollars and zero cents
($609,080) per year. Said amount to be paid in two equal payments on October 1, 2024 and April
1, 2025.
III.
It is the express purpose of this agreement for the City to provide certain management,
professional, administrative and financial services to the SEDC.
IV.
Subject to early termination as provided in Article V below, this agreement shall be in
effect for a period of one year commencing October 1, 2024 and ending September 30, 2025, and
said agreement shall be extended for additional one-year terms thereafter under the same terms
and conditions unless one party gives to the other party written notification at least thirty (30) days
prior to the end of the existing term of its desire to terminate the agreement.
V.
1. This contract may be terminated by the City or SEDC, in whole, or from time to time, in
part, upon thirty (30) days’ notice from the terminating party to the other party.
Termination shall be effective thirty (30) days after delivery of Notice of Termination
specifying to what extent performance or work under the contract shall be terminated thirty
(30) days after receipt by the notified party.
2. After receipt of a Notice of Termination the City shall:
a. Stop work on the date as specified in the thirty (30) day Notice of Termination to
the extent possible.
b. Place no further orders or subcontracts except as may be necessary for completion
of the work not terminated.
c. Terminate all orders and subcontracts to the extent that they relate to the
performance of work terminated by the Notice of Termination in so far as possible.
d. The SEDC shall pay all expenses incurred through the date of termination.
IN WITNESS WHEREOF, the parties have executed this Contract in the year and on the
day indicated.
CITY OF SCHERTZ ECONOMIC CITY OF SCHERTZ, TEXAS
DEVELOPMENT CORPORATION
__________________________________ ______________________________
Sammi Morrill Steve Williams
SEDC President City Manager