20241024 Minutes SEDC Board Reg MtgSC1H[1[1RZ ['7L
ECONOMIC DEVELOPMENT CORPORATION
MINUTES
Thursday, October 24, 2024
The City of Schertz Economic Development Corporation (SEDC) Board of Directors met for a Regular Monthly
Meeting on Thursday, October 24, 2024, at 6:00 p.m. at the Hal Baldwin Municipal Complex, Council Chambers
Conference Room, Building No. 4, 1400 Schertz Parkway, Schertz, Texas. This was an open meeting, subject to
the open meeting laws of the State of Texas.
In accordance with provisions of the Texas Open Meetings Act, Chapter 551, Texas Government Code notice is
hereby given that a Possible Quorum of the governing body of the City of Schertz, Texas may take place at this
meeting.
Call to Order
Roll call, recognition of visitors, and review of meeting instructions for effective Board interaction and
public participation.
Board President Sammi Morrill presided over the meeting and called it to order at 6:00 p.m.
Board of Directors Present:
Staff Present:
Sammi Morrill, Board President
Scott Wayman, Executive Director
William "Bill" Dixon, Vice President
Amy Madison, Deputy Director
Henry Hayes, Board Secretary
Tracy Miller, Administrative Assistant
Donna Steward, Board Treasurer
Brian James, Deputy City Manager
Mark Moody, Board Member
Eryn McElroy, Board Member
Others Present:
Reynaldo "Ray" Chavez, Board Member
Sheree Courney, Deputy City Secretary
Lauren Shrum, Parks & Recreation Director
Tim Brown, Councilmember City Council EDC Liaison
Jessica Dycus, Assistant Finance Director
2. SEDC Board Member Oath of Office for members appointed by City Council on 09/17/2024 for a term
of two years ending on 09/30/2026. (S.Courney)
• Reappointments:
• Sammi Morrill
• William Dixon
Sheree Courney, Deputy City Secretary administered the Oath of Office to reappoint Board President
Sammi Morrill and Board Vice President Bill Dixon.
Hearing of Residents
3. This time is set aside for any person who wishes to address the Board. Presentations should be limited
to no more than 3 minutes. The presiding officer will call on those persons who have signed up to speak.
No residents signed up to speak. No comments were made.
Minutes
4. Approval of the minutes for the Board of Directors Regular Monthly Meeting held Thursday,
September 26, 2024. (T.Miller)
Board President Sammi Morrill asked for a motion to approve the Minutes of the Board of
Directors Regular Monthly Meeting held Thursday, September 26, 2024.
Moved by Board Member Mark Moody, seconded by Board Treasurer Donna Steward.
AYE: Board President Sammi Morrill, Board Vice President Bill Dixon, Board Secretary Henry
Hayes, Board Treasurer Donna Steward, Board Member Mark Moody, Board Member
Eryn McElroy, Board Member Ray Chavez.
Unanimous affirmative vote - Motion carries.
Presentations
5. Staff briefing on SEDC monthly financial statement for the month of September 2024. (S.Wayman)
Amy Madison, Deputy Director gave a brief explanation of the audit questionnaire from our auditors,
Pattillo, Brown & Hill, LLP provided to the Board by Jessica Dycus, Assistant Finance Director.
Scott Wayman, Executive Director gave a brief overview of the SEDC Financial Statement for
September 2024.
September 2024 sales tax received was $568,723.73, expenses were $548,389.90, a 10.6% increase over
the year prior. The 12 -month rolling average is 3.8% still trending up. Notable expenditures include
payment for Lookout Road Planning and Signalization, incentive payment for Sysco Corporation and
annual subscriptions for CivicPlus, GIS Webtech and ReSimplifi. Total Cash & Investments figure at
the end of September was $39.1 million.
6. Staff briefing on the Parks Soccer Field Lights Capital Improvement Project. (L.Shrum)
Scott Wayman, Executive Director gave a brief overview of the history of the original funding
agreement of $1,700,000 and requested an increase not to exceed $1,843,000. Mr. Wayman introduced
Lauren Shrum, Parks & Recreations Director who gave an overview of the soccer complex lights
project. The project needs more funding for changing all light fixtures LED lights. Also, adding
conduit and wiring to field #12. Ms. Shrum stated the completion date of this project will be by March
2025.
Discussion Items
7. Resolution 2024 -14 - Authorizing the First Amendment to the Funding Agreement between the City of
Schertz Economic Development Corporation and the City of Schertz. (S.Wayman)
Scott Wayman, Executive Director recommended the board to approve the amendment to the Funding
Agreement with the City of Schertz for the Soccer Field CIP Lighting.
Board President Sammi Morrill asked for a motion to approve SEDC Resolution 2024 -14, a resolution
by the City of Schertz Economic Development Corporation, Texas authorizing the first amendment to
the funding agreement between the City of Schertz Economic Development Corporation and the City of
Schertz; and other matters in connection therewith.
Moved by Board Secretary Henry Hayes, seconded by Board Vice President Bill Dixon.
AYE: Board President Sammi Morrill, Board Vice President Bill Dixon, Board Secretary Henry
Hayes, Board Treasurer Donna Steward, Board Member Mark Moody, Board Member
Eryn McElroy, Board Member Ray Chavez.
Unanimous affirmative vote - Motion carries.
Resolution 2024 -15 - Adopting an Agreement for Provision of Professional Services between the City
of Schertz and the City of Schertz Economic Development Corporation. (S.Wayman)
Scott Wayman, Executive Director gave a brief overview of the Professional Services Agreement. The
City agrees to provide management, professional, administrative, financial and investment services and
housing to the SEDC at an annual cost of $609,080.10.
Board President Sammi Morrill asked for a motion to approve SEDC Resolution 2024 -15, a resolution
by the City of Schertz Economic Development Corporation, Texas adopting an agreement for Provision
of Professional Services between City of Schertz and the City of Schertz Economic Development
Corporation, and other matters in connection therewith.
Moved by Board Member Eryn McElroy, seconded by Board Member Ray Chavez.
AYE: Board President Sammi Morrill, Board Vice President Bill Dixon, Board Secretary Henry
Hayes, Board Treasurer Donna Steward, Board Member Mark Moody, Board Member
Eryn McElroy, Board Member Ray Chavez.
Unanimous affirmative vote - Motion carries.
9. Discussion and Possible Action on authorizing staff to amend the SEDC 2024 Goals to include
identifying possible purchase of properties and associate action items. (S. Wayman)
Scott Wayman, Executive Director gave a brief overview of Goal 4 - Prioritizing Real Estate Assets and
Strategies. Mr. Wayman spoke on modifying the SEDC Goals to include possible purchasing and
developing properties.
Amy Madison, Deputy Director gave a presentation on the SEDC process when searching for
properties. Ms. Madison gave a presentation on the community development in Pflugerville.
After discussion, the board approved to move forward on the modification of the SEDC Goals.
Board President Sammi Morrill recessed Open Session to Closed Session at 6:53 p.m.
Closed Session
10. Called in accordance with Section 551.087 of the Texas Government Code, Deliberation Regarding
Economic Development Negotiations; Closed Meeting. The governmental body is not required to
conduct an open meeting (1) to discuss or deliberate regarding commercial or financial information that
the governmental body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which the
governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a
financial or other incentive to a business prospect.
. Project E -99
Start time: 6:54 p.m.
End time: 7:11 p.m.
Board President Sammi Morrill reconvened to Open Session at 7:11 p.m.
Reconvene to Regular Session
11. Take any actions based on discussion held in closed session under Agenda Item No. 10.
No action was taken based on discussion in Closed Session.
Requests and Announcements
. Announcements by staff:
• Schertz /Cibolo /Seguin/New Braunfels Regional Job Fair - November 7, 2024
• Offices closed November 11, 2024 - Veterans Day
• Next Regular Board Meeting - November 21, 2024
. Requests by Board Members to place items on a future SEDC Board Meeting agenda.
• No comments were made.
Adjournment
Board President Sammi Morrill asked for a motion to adjourn the meeting.
Moved by Board Member Ray Chavez, seconded by Board Vice President Bill Dixon.
AYE: Board President Sammi Morrill, Board Vice President Bill Dixon, Board Secretary Henry
Hayes, Board Treasurer Donna Steward, Board Member Mark Moody, Board Member Eryn
McElroy, Board Member Ray Chavez.
Unanimous affirmative vote - Motion carries.
Board President Sammi Morrill adjourned the meeting at 7:14 p.m.
MINUTES PASSED AND APPROVED THIS -?-I DAY
Sammi Morrill
Board President
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Henri ayes
Board Secre ry