25-R-003 Kimley-Horn Prrofessional Engineering Schertz Forest RoadwayRESOLUTION NO. 25-R-003
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING EXPEDITURES WITH KIMLEY-
HORN AND ASSOCIATES, INC., TOTALING NO MORE THAN $720,000,
FOR PROFESSIONAL ENGINEERING -RELATED SERVICES ON THE
SCHERTZ FOREST ROADWAY AND WATERLINE IMPROVEMENTS
PROJECT, AND OTHER MATTERS IN CONNECTION THEREWITH
WHEREAS, the City staff of the City of Schertz (the "City") has determined that the
City requires professional services relating to engineering and design for the Schertz
Forest Roadway and Waterline Improvements Project; and
WHEREAS, City staff has determined that Kimley-Horn and Associates, Inc. is uniquely
qualified to provide such services for the City; and
WHEREAS, Kimley-Horn and Associates, Inc. is an approved On -Call Engineering Firm
for the City of Schertz; and
WHEREAS, pursuant to Section 252.022(a)(4), the City is not required to seek bids or
proposals with respect to a procurement for personal, professional, or planning purposes; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
contract with Kimley-Horn and Associates, Inc. pursuant to the On -Call Task Order Agreement
attached hereto as Exhibit A (the "Agreement") up to a maximum total aggregate amount of
$720,000.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS THAT:
Section 1. The City Council hereby authorizes the City Manager to execute and deliver
the Task Order Agreement with Kimley-Horn and Associates, Inc. in accordance with
their approved Master Agreement in substantially the form set forth on Exhibit A in the
amount of $691,016.96 and authorize the City Manager to execute and deliver the Task
Order in a not to exceed total aggregate amount of $720,000.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Resolution for all purposes and are adopted as
a part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any
provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved
herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the
application of such provision to other persons and circumstances shall nevertheless be
valid, and the City Council hereby declares that this Resolution would have been enacted
without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Resolution is adopted was open to the public and public notice of the time, place, and
subject matter of the public business to be considered at such meeting, including this
Resolution, was given, all as required by Chapter 551, Texas Government Code, as
amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
PASSED AND ADOPTED, this day of , 2025.
CITY OF HE ,TEXAS
Ralp utie , Mayor
ATT
Sheila Edmondson, City Secretary
(CIT
50234811.1
EXHIBIT A
TASK ORDER NO.01 SERVICES AGREEMENT
TASK ORDER NO. [ 01 ]
This is Task Order No. [ 01 ],
consisting of 38 pages.
I
In accordance with Paragraph 1.01, Main Agreement, of the Agreement Between Owner and Engineer for
Professional Services —Task Order Edition dated [ ], Owner and Engineer
agree as follows:
1. TASK ORDER DATA
a. Effective Date of Task Order:
b. Owner:
City of Schertz, TX
C.
Engineer:
Kimley-Horn and Associates, Inc.
d.
Specific Project (title)
Schertz Forest Roadway and Waterline
Improvements
e. Specific Project
Rehabilitate existing roadways within the Schertz
(description):
Forest subdivision, to include Robin Hood Way,
Sherlock Lane, Nottingshire, Guy Guisborne, Will
Cloudsley, Maid Marian.
Replace existing 8-inch water main with a 12-inch
main along Robin Hood Way, Sherlock Lane,
Nottingshire and portions of Ware Seguin Road.
Overall project will improve condition and grading of
existing roadways, and upgrade water line to provide
needed capacity to subdivision.
f. Related Task Orders
Primary task order for this project
Supplemented by this Task
N/A
Order:
Superseded by this Task
N/A
Task Order.
EJCDC® E-505, Agreement between Owner and Engineer for Professional Services —Task Order Edition.
Copyright® 2020 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 1 of 7
2. BASELINE INFORMATION
Baseline Information. Owner has furnished the following Specific Project information to Engineer as of
the Effective Date of the Task Order. Engineer's scope of services has been developed based on this
information. As the Specific Project moves forward, some of the information may change or be refined,
and additional information will become known, resulting in the possible need to change, refine, or
supplement the scope of services.
Specific Project Title: Schertz Forest Roadway and Water Line Improvements
Type and Size of Facility: Existing neighborhood streets and 8-inch water main
Description of Improvements: Rehabilitate existing roadways including Robin Hood Way, Sherlock
Lane, Nottingshire, Guy Guisborne, Will Cloudsley, and Marian Way.
Sections of Robin Hood Way, Sherlock Lane and Nottingshire will
require regrading and potential reconstruction to improvement
drainage and subgrade conditions.
Expected Construction Start:
Prior Studies, Reports, Plans:
Replace existing 8-inch water main with 12-inch water main on Robin
Hood Way, Sherlock Lane, Nottingshire, and a portion of Ware
Seguin Road near the Robin Hood Way intersection.
January 2026
N/A
Facility Location(s): Schertz Forest subdivision
Current Specific Project Budget: Unknown
Funding Sources:
Unknown
Known Design Standards: City of Schertz, supplemented by Texas Department of
Transportation and City of San Antonio
Known Specific Project Intent is to rehabilitate most roadways within subdivision.
Limitations: Rehabilitation limits will include limited horizontal and no vertical
design. Design limits will include both horizontal and vertical design.
Reference scope and fee proposal dated January 27, 2025 for
additional items
Specific Project Assumptions: Reference scope and fee proposal dated January 27, 2025 for
additional items
Task Order.
EJCDC® E-505, Agreement between Owner and Engineer for Professional Services —Task Order Edition.
Copyright° 2020 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 2 of 7
Other Pertinent Information: Reference scope and fee proposal dated January 27, 2025 for
additional items
3. SERVICES OF ENGINEER ("SCOPE")
A. The specific Basic Services to be provided or furnished by Engineer under this Task Order are:
❑ Exhibit A to Task Order, "Engineer's Services for Task Order," as attached to this specific
Task Order. [Reference scope and fee proposal dated January 27, 2025 for detailed scope
of base and supplemental services.]
B. All the services included above comprise Basic Services for purposes of Engineer's
compensation under this Task Order, with the exception of Resident Project Representative
Services, if any, which are compensated separately.
C. Resident Project Representative (RPR) Services: [RPR services excluded from scope of work]
1. If the Scope established in Paragraph 2.A above includes RPR services, then Exhibit D to
Task Order is expressly incorporated in this Task Order by reference.
D. Additional Services: Services not expressly set forth as Basic Services in Paragraph 3.A above,
and necessary services listed as not requiring Owner's written authorization, or requiring
additional effort in an immediate, expeditious, or accelerated manner as a result of
unanticipated construction events or Specific Project conditions, [Subsurface Utility
Engineering (SUE) Services] are Additional Services, and will be compensated by the method
indicated for Additional Services in this Task Order. All other Additional Services require
mutual agreement and may be authorized by amending the Task Order as set forth in
Paragraph 8.05.6.2 of the Main Agreement, with compensation for such other Additional
Services as set forth in the amending instrument.
4. DELIVERABLES SCHEDULE
A. In submitting required Documents and taking other related actions, Engineer and Owner will
comply with Exhibit B to Task Order, attached to this specific Task Order.
S. ADDITIONS TO OWNER'S RESPONSIBILITIES
A. Owner shall have those responsibilities set forth in Article 2 of the Main Agreement, and the
following supplemental responsibilities that are specific to this Task Order: [Reference scope
and fee proposal dated January 27, 2025.]
6. TASK ORDER SCHEDULE
A. In addition to any schedule provisions provided in Exhibit B or elsewhere the parties shall
meet the following schedule: [Also, Reference scope and fee proposal dated January 27,
2025.]
- Data Collection and 50% Design Phase —195 calendar days
Task Order.
EJCDC® E-SOS, Agreement between Owner and Engineer for Professional Services —Task Order Edition.
Copyright° 2020 National Society of Professional Engineers, American Council of Engineering Companies,
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Page 3 of 7
o Data Collection — 90 days
o Design — 90 days
o City Review —15 days
Final Design Phase — 60 calendar days
Bid Phase — 55 calendar days
o Finalize Project Manual —10 days
o Typical Bidding Phase — 30 days
o Evaluation and Council Approval —15 days
7. ENGINEER'S COMPENSATION
A. The terms of payment are set forth in Article 4 of the Main Agreement.
B. Owner shall pay Engineer for services rendered under this Task Order as follows:
Task Description of Service
Amount Basis of
Compensation
BASIC SERVICES
1
Project Management
Data Collection
$ 50,665.00
[ Lump Sum ]
2
$ 126,396.56
[ Lump Sum j
3
50% Design Phase
1 Final Design Phase
$ 248,305.00
[ Lump Sum ]
4
$ 127,940.00
[ Lump Sum ]
5
Bid Phase Services
$ 25,760.00
[ Lump Sum ]
6
Construction Phase Services
$ 75,100.00
[ Lump Sum ]
7
Project Closeout
$ 12,580.00 [ Lump Sum ]
8
Reimbursable Project Expenses
$ 1,680.00
j [ Lump Sum j
TOTAL COMPENSATION (BASIC SERVICES)
$ 668,426.56
SUPPLEMENTAL SERVICES
5-1
Subsurface Utility Engineering (SUE)
$ 22,590.00
[ See Proposal ]
TOTAL COMPENSATION (SUPPLEMENTAL SERVICES)
$ 22,590.00
TOTAL COMPENSATION (BASIC + SUPPLEMENTAL SERVICES)
$ 691,016.56
*Based on a [18]-month continuous design and construction period.
C. Compensation items and totals based in whole or in part on Hourly Rates or Direct Labor are
estimates only. Lump sum amounts and estimated totals included in the breakdown by
phases incorporate Engineer's labor, overhead, profit, reimbursable expenses (if any), and
Subconsultants' charges, if any. For lump sum items, Engineer may alter the distribution of
compensation between individual phases (line items) to be consistent with services actually
rendered but shall not exceed the total lump sum compensation amount unless approved in
writing by the Owner.
Task Order.
E1CDC® E-505, Agreement between Owner and Engineer for Professional Services —Task Order Edition.
Copyright® 2020 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 4 of 7
S. ENGINEER'S PRIMARY SUBCONSULTANTS FOR TASK ORDER, AS OF THE EFFECTIVE DATE OF THE
TASK ORDER:
A. [McGray and McGray Land Surveyors, Inc. — Topographic Surveying, Terracon —
Geotechnical Engineering, Underground Services, Inc. dba SoftDig — Supplemental SUE
Services]
9. EXHIBITS AND ATTACHMENTS:
A. Exhibit A to Task Order —Engineer's scope and fee proposal dated January 27, 2025
Task Order.
EJCDC® E-505, Agreement between Owner and Engineer for Professional Services —Task Order Edition.
Copyright® 2020 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 5 of 7
Execution of this Task Order by Owner and Engineer makes it subject to the terms and conditions of the
Main Agreement and its exhibits and appendices, which Main Agreement, exhibits, and appendices are
incorporated by this reference.
OWNER: ENGINEER:
By: By:
Print Name: Print Name: Jeff Farnsworth, PE
Title:
DESIGNATED REPRESENTATIVE FOR TASK ORDER:
Name: John Nowak, PE
Title: Assistant City Engineer
11 Commercial Place
Address: Schertz, TX 78154
Title: Vice President
Engineer's License or Firm's
Certificate No. (if required): 80190
State of: Texas
DESIGNATED REPRESENTATIVE FOR TASK ORDER:
Name: Stephen Aniol, PE
Title: Sr. Project Manager
10101 Reunion Place, Ste. 400,
Address: San Antonio. TX 78216
Task Order.
EJCDC• E-505, Agreement between Owner and Engineer for Professional Services —Task Order Edition.
Copyright° 2020 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 6 of 7
E-Mail
Address: jnowak@schertz.com
Phone: 210.619.1825
Date:
E-Mail
Address: stephen.aniol@kimley-horn.com
Phone: 210.321.3404
Date: January 27, 2025
Task Order.
EJCDC® E-505, Agreement between Owner and Engineer for Professional Services —Task Order Edition.
Copyright° 2020 National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers. All rights reserved.
Page 7 of 7
Kimley»>Horn
January 27, 2025
John Nowak, PE
Assistant City Engineer
City of Schertz - Engineering
10 Commercial Place
Schertz, Texas 78154
RE: Schertz forest Roadway and Water Line Improvements Project — TO-01
Scope and Fee Proposal
Dear Mr. Nowak:
Kimley-Horn and Associates, Inc. ("Kimley-Horn) is pleased to submit this scope and fee proposal to the
City of Schertz ("City") for professional engineering services for the Schertz Forest Roadway Improvements
and Water Line Relocation project ("Project"). This project consists of street rehabilitation and the upsizing
of an existing 8-inch water main to 12-inches within the Schertz Forest subdivision.
PROJECT UNDERSTANDING
Per correspondence between the City and Kimley-Horn, the goal of this project is to replace the existing 8-
inch water main with a new 12-inch line on Robin Hood Way, Sherlock Lane, Nottingshire, and a small
segment of Ware Seguin Road. Additionally, street rehabilitation will be evaluated for Robin Hood Way,
Sherlock Lane, Nottingshire, Guy Guisborne, Will Cloudsley, and Maid Marian. The intent of the road work
is to rehabilitate the existing pavement section with either asphalt or cement emulsion and install a new
surface course for the full project limits. Topographic survey will be obtained on Robin Hood Way, Sherlock
Lane, Nottingshire, and within the limits of the water main replacement on Ware Seguin Road. Soil borings
and pavement cores will be obtained for specific locations identified in this proposal and combined with soil
boring data collected with a previous assignment to produce a geotechnical engineering report. This report
will document the soil characteristics, make recommendations for street reclamation and reconstruction
alternates, and include considerations for utility construction. It is estimated that an approximate 2,000-foot
segment along Robin Hood Way, Sherlock Lane and Nottingshire will require reprofiling and street
reconstruction due to existing conditions of each roadway. Reconstruction of the pavement section for other
locations within Schertz Forest subdivision will be considered based on the condition and availability of
existing pavement and base material and the recommended pavement section included in the Geotechnical
Engineering Report. It is understood that Kimley-Horn will provide full bid and construction phase services
for the City after completion of the final design package. At the conclusion of construction, Kimley-Horn will
develop record drawings using redlines, as -built and in the field conditions, provided by the Contractor.
BASE SCOPE Ok iERVICES
The below tasks outline the detailed base scope of services to be completed by Kimley-Horn based on
our understanding of the project. Also attached with this proposal is a project work plan that details out
the tasks to be performed and expected level of effort along with scope and fee proposals provided by our
sub -consultant partners.
Kimley»>Horn
Page 2
Task 1: Project Management
1. Project Management
- Including invoicing with description of services performed. Approximate schedule from Notice
to Proceed (NTP) to completion of bid phase services is estimated at 12-months.
2. Subcontract Management
- Prepare subconsultant contracts for survey and geotechnical services
- Subconsultant invoicing
- Coordination of scope of work with subconsultants
3. Conduct internal design kick-off meeting
4. General design coordination with Kimley-Horn design team
5. General design coordination with City staff
Task 2: Data Collection
Topographic Survey Services (McGray & McGravl
1. Obtain detailed topographic survey to produce a digital terrain model (DTM) for survey limits
identified in Attachment 2. This includes a Right -of -Way (ROW) to ROW survey with all
improvements along Robin Hood Way, Sherlock Lane, and Nottingshire, and limited extensions
on Ware Seguin Road and side streets including Guy Guisborne, Will Cloudsley, and Maid
Marian. This topographic survey includes the following scope:
- Cross sections at 50-foot intervals (ROW/top of curb/gutter/center line and/or striped line).
- Cross sections at 50-foot intervals along drainage channels as noted in survey limits
attachment.
- Obtain elevations in grid style format at all intersections.
- Locate and pick up noticeable sags/crests that do not follow the normal terrain.
- Locate and pick up all irrigation control boxes, note presence of irrigation if visible.
- Pick up curbing, flatwork, wheelchair ramps, driveway cuts, roadway pavement limits,
striping, and signage.
- Call "One Call", pick up utility locates and all visible utility appurtenances. Include water and
sewer locates, including sanitary sewer manholes. For sanitary sewer manholes, notate pipe
sizes and flow direction.
- Locate and pick up all drainage infrastructure within project limits, including pipe sizes and
flow direction.
- Pick up all utility poles and guy wires. For each utility pole, obtain a spot shot on each side of
the pole so diameter can be verified.
- Locate and pick up all trees in the right-of-way and describe size and type (3" diameter and
above).
- Pick up any visible monumentation, apparent ROW, and available property pins to show
ROW on files.
- Provide primary and secondary project control outside of the construction footprint
- Surveying to be performed in English Units — US Survey Feet, NAD 83 South Central Texas,
using a surface coordinate system.
- Prepare DTM.
- Prepare project control sheet signed and sealed by Texas Licensed RPLS.
Design team survey review
- Complete necessary site visits to review topographic improvements included in survey and
provide comments.
- Review DTM and provide comments
1 1101 Reunion Place, Suite 400, San Antonio, TX 78216
Kim ey>>)Horn Page
- Coordinate final resolution of comments
- General survey cleanup to meet Kimley-Horn CAD standards
Geotechnical Engineering
3. Geotechnical Engineering Services (Terracon)
- Field exploration including six (6) boring cores and nine (9) pavement cores. Exhibits
depicting proposed soil boring and pavement core locations included in Attachment 3.
- Complete laboratory testing as specified in subconsultant scope and fee proposal, included in
Attachment 3
- Develop geotechnical engineering report to include items as noted in Attachment 3
4. Coordinate pavement boring and coring plan and drilling operations with subconsultant
5. Review boring logs and draft engineering report
6. Coordinate proposed and final pavement sections with City
Task 3: 50% Design Phase
The following scope will be completed with the 50% Design Phase:
Utilitv Coordination
1. Obtain and review available utility records
2. Prepare utility base map for survey areas
3. General utility coordination with service providers
4. Prepare utility conflict/coordination matrix
5. Prepare utility conflict exhibits
6. Attend utility coordination meeting
General
7. Prepare exhibits and attend one (1) public meeting
8. Review/incorporate survey control data into plans
9. Prepare cover and index of sheets
10. Prepare general and project specific construction notes
11. Prepare horizontal alignment data sheets
12. Quantity takeoff and prepare master quantity summary
13. Prepare individual quantity summaries per street
Roadway - Intermediate Plan Development
14. Site visits
- Review current conditions and delineate proposed improvements
15. Develop horizontal alignments for the following streets:
- Ware Seguin Road (within survey limits at Robin Hood Way)
- Robin Hood Way
- Sherlock Lane
- Nottingshire
16. Rehabilitation Limits - Prepare plan sheets with geometric improvements
- Plan sheets will be prepared at 40-scale, estimated 16 plan sheets.
- To also include Guy Guisborne, Will Clousdley, and Maid Marian.
- Geometric improvements will be limited to limits of flatwork replacement with approximate
measurements. No vertical data will be included in rehabilitation plans.
- Identify impacts to existing features within ROW that may require adjustment.
10101• 11 San Antonio, TX 782161 ..
Kimley»)Horn
Page 4
17. Design Limits — Develop existing profiles and cross sections
18. Design Limits — Prepare horizontal geometrics
19. Design Limits — Develop DRAFT proposed profile
20. Design Limits — Develop DRAFT proposed cross sections
21. Design Limits — Develop DRAFT grading at circle, knuckle -sac, and Nottingshire
22. Design Limits — DRAFT outfall and ditch grading (Robin Hood Way and Nottingshire)
23. Design Limits — Driveway design (est. 20 driveways)
24. Prepare project layout sheets
25. Design Limits — Prepare typcal sections (exist/prop) (Robin Hood Way, Sherlock Lane, and
Nottingshire) (with pavement details)
26. Design Limits — Prepare driveway summary sheet
27. Design Limits — Prepare plan and profile sheets
- Plan sheets will be prepared at 40-scale, estimated at 7 plan sheets
- Total estimated limits of design limits is approximately 2,000-linear feet, for the following
limits:
o Circle on Robin Hood Way to Sherlock Lane
o Sherlock Lane from Robin Hood Way to 12804 Sherlock Lane
o Nottingshire from Ware Seguin Road to 7137 Nottingshire
28. Design Limits — Prepare grading layout sheets (est. 1 each at circle, knuckle -sac, Nottingshire)
29. Design Limits — Prepare outfall and ditch grading sheets (Robin Hood Way and Nottingshire) (est.
1 each)
30. Design Limits — Prepare cross section sheets (3 per sheet, est. 16 sheets)
Water Plan Sheets — Intermediate Plan Development
31. Conduct site visits to confirm alignments and conflicts. Review proposed profile.
32. Develop DRAFT alignments
33. Develop route exhibits
34. Alignment review meeting with City
35. Prepare water project layout sheet
36. Update water alignments
37. Prepare plan and profile sheets (40 scale, est. 20 sheets)
38. Prepare project specific details
39. Incorporate relevant construction standards
Traffic Plan Sheets — Intermediate Plan Development
40. Prepare signage and pavement markings sheet (Ware Seguin Road) (est. 1 sheet)
41. Prepare draft sequence of work and construction narrative
42. Prepare draft traffic control plan
- Detailed traffic control plan will be limited to Ware Seguin Road
- Traffic control standards will be utilized for protection and movement of traffic within Schertz
Forest subdivision
43. Prepare detour layout (Ware Seguin Road)
SW3P Plan Sheets — Intermediate Plan Development
44. Develop SW3P narrative
45. Prepare SW3P layouts (full limits) (100 scale, est. 6 sheets)
kimley-horn,com
Kimley»>Horn
Miscellaneous
46. Update OPCC
47. Complete internal QC/QA for 50% submittal
48. Design team address internal 50% QC/QA comments
49. Compile and deliver 50% submittal package
Task 4: Final Design Phase
The following scope will be completed with the Final Design Phase:
1. Attend 50% design review meeting with City
2. Provie response to 50% comments to City
3. Conduct final site visits
Utility Coordination
4. Utility Coordination — Finalize utility conflict matrix
General -
5. Finalize general sheets
Roadway Plan Sheets
6. Rehabilitation Limits — Finalize plan sheets
7. Rehabilitation Limits — Prepare miscellaneous details
8. Design Limits — Finalize horizontal geometrics
9. Design Limits — Finalize roadway design
10. Design Limits — Finalize roadway plan sheets
11. Design Limits — Prepare miscellaneous details
12. Incorporate relevant construction standards
Water Plan Sheets
13. Finalize design
14. Finalize construction details
Traffic and SW3P Plan Sheets
15. Finalize traffic plan sheets
16. Finalize SW3P plan sheets
Contract Documents
17. Coordination with Purchasing Department for contract development
18. Prepare table of contents and invitation to bidders document
19. Prepare bid schedule
20. Prepare supplemental conditions
- Include applicable governing specifications, special specifications, supplemental
specifications, and special provisions
21. Prepare owner and contractor agreement
22. Assemble draft project manual
Miscellaneous
23. Finalize quantities and OPCC
24. Internal QC/QA of final design plans
Page 5
Kimley)))Horn Page 6
25. Prepare and deliver FINAL construction documents package
Task 5: Bid Phase Services
1. Finalize project manual
2. Assist City with project advertising
3. Prepare agenda and attend pre -bid meeting
4. Prepare pre -bid meeting notes
5. Prepare and issue addenda
6. Attend bid opening
7. Review Contractor qualifications and evaluate submitted bids
8. Prepare bid tabulation and low bid comparison with Engineer's OPCC
9. Prepare contract award recommendation letter
10. Prepare conformed documents
Task 6: Construction Phase Services
The following scope of services will be completed for the construction phase, assuming an 8-month
construction schedule:
1. Attend pre -construction meeting
2. Review applicable shop drawings and material submittals
- Kimley-Horn will review and approve or take other appropriate action in respect to Shop
Drawings and Material Submittals and other data the Contractor is required to submit, but
only for conformance with the information given in the Contract Documents. Such review and
approvals or other action will not extend to means, methods, techniques, equipment choice
and usage, sequences, schedules, or procedures of construction or to related safety
precautions and programs.
3. Review and respond to Contractor requests for information (RFIs)
- Kimley-Horn will respond to reasonable and appropriate Contractor requests for information
and issue necessary clarifications and interpretations of the Contract Documents to the City
as appropriate to the orderly completion of Contractor's work. Any variations from the
Contract Documents will require authorization and approval from the City.
4. Review and respond to Contractor change order proposals as requested by City
- Kimley-Horn will review up to three (3) change orders or requests for proposals requested by
the City.
5. Attend and conduct monthly construction progress meeting
- Prepare agenda and meeting minutes for each meeting, documenting follow up action items.
6. Perform construction site visits for estimated duration of construction, assuming two site visits per
month
- Kimley-Horn will make site visits in accordance with proposed basic scope of work in order to
observe the progress of the work. Such observations will not be exhaustive or extend to
every aspect of Contractor's work. Observations will be limited to spot checking, selective
measurement, and similar methods of general observation. Based on information obtained
during site visits, Kimley-Horn will evaluate whether Contractor's work is generally proceeding
in accordance with the Contract Documents, and Kimley-Hom will keep the City informed of
the general progress of the work.
- Additionally, Kimley-Horn will not supervise, direct, or have control over Contractor's work,
nor shall Kimley-Horn have authority to stop the Work or have responsibility for the means,
kimley-horn.com 10101 Reunion Place, Suite 400, San Antonio, TX 78216
Kimley»)Horn
Page 7
methods, techniques, equipment choice and usage, schedules, or procedures of construction
selected by Contractor, for safety programs incident to Contractor's work, or for any failure of
Contractor to comply with any laws. Kimley-Horn does not guarantee the performance of any
Contractor and has no responsibility for Contractor's failure to perform its work in accordance
with the Contract Documents.
7. Prepare monthly construction observation reports
8. Review monthly Contractor pay application and recommend action to City
9. Complete substantial and final completion walkthrough with City staff
- Kimley-Horn will conduct a substantial and final completion walkthrough with the City to
determine if the completed Work of Contractor is in general conformance with the Contract
Documents. Kimley-Horn will develop a list of deficient items at the conclusion of the
substantial completion walk and submit to the City and Contractor.
10. Issue Final notice of acceptability of work
- Upon notification by the Contractor and City that deficient items have been addressed to the
City's satisfaction, Kimley-Horn will recommend final payment to the Contractor and submit a
Notice of Acceptability of Work.
Task 7: Project Closeout
The following scope of services will be completed for the project closeout phase:
1. Prepare As-Built/Record Drawings
- As-Built/Record Drawings will be based on "red -lined" made available to Kimley-Horn, to
include an accurate depiction of improvements provided by the Contractor and as -
constructed on the project site.
2. Address one (1) round of City comments
3. Finalize and submit as -built drawings
- Both .pdf and CADD (.dwg) files will be provided with final deliverable.
Task 8: Reimbursable Project Ex •enses
1. Mileage for site visits
- Estimated total of 40 site visits for design and construction
*Mileage to be reimbursed based on the 2025 standard business mileage rate of 70 cents per mile.
Kimley»)Horn
Page 8
SUPPLEMENTAL SCOPE OF SERVICES
The below tasks outline the supplemental service items included in this proposal, should they be needed
or requested by the City:
Task S-1: Subsurface Utility Engineering (SUE)
1. Provide Quality Level (QLrB ("designating") and QL-A services
- Complete QL-B services at proposed test hole locations
o Non-toneable utilities, including utilities without a tracer wire, may not be designated
o Utilities beneath stockpiled/stored materials/supplies may not be designated
o Effort includes up to eight (8) hours of utility designating
- Complete up to seven (7) testholes (QL-A)
o Excavate by air/vacuum excavation at locations identified
o Effort includes up to four (4) days of sub -surface utility locating
- Provide test hole data reports
- Field mark and provide field sketches of utilities detected at test hole locations
- Survey in QL-B/A locations
o Effort includes up to one (1) day of survey
- Provide traffic control for SUE services
o Effort includes up to four (4) days of traffic control services
SUE services provided by a sub -consultant to Kimley-Horn will be completed on a time and material
basis. Only services utilized by SUE sub -consultant will be invoiced.
2. Subcontract management and coordination
3. Prepare test hole exhibit/KMZ
4. Review SUE data
5. Update utility base file
Services provided by Kimley-Horn under this supplemental task will be completed on a lump sum basis.
ASSUMPTIONS AND EXCLUSIONS
The following items list assumptions made that serve as a basis for development of the above referenced
scope of work and proposed fee included in the attached project work plan:
ASSUMPTIONS
• TxDOT permits will not be required for this project.
• Contractor will provide necessary TCP design drawings for areas not provided by Kimley-Horn,
as indicated in the base scope of work
• Material testing and inspection services will be completed by the City.
• A total design schedule of 12-months and construction schedule of 8 months is anticipated for
this project.
• Rehabilitation plans will be mostly complete at the conclusion of the 70% design phase
• Drainage improvements will be limited to the outfalls/roadside ditches flumes noted in the base
scope of services. Hydrology and Hydraulic design will not be completed, the intent is to grade
the project and parkway to drain.
• One round of combined City comments will be addressed at each design milestone
• City will utilize qualified low bid method for this project
kirri ey- orn.com 110101 Reunion Place, Suite 400, San Antonio, TX 78216Bill[2110541 9766
Kimley>>> Horn Page 9
EXCLUSIONS
The following tasks have been excluded from the basic scope services and requested design fee, but can
be completed by Kimley-Horn as an additional service should the project require or City need that service.
• Topographic survey for areas not identified in Attachment 2
• Detailed roadway design services for the complete project corridor. Design limits are as specified
in the scope of work and Attachment 2.
• Detailed drainage design services to include Hydrology and Hydraulics and storm drain design
• TDLR plan review, registration and inspection
• Design milestones in addition to what is proposed for this project
• Additional round of comments to what is specified.
• Resident Project Representative (RPR)
• Any other services not listed in the basic scope of services or project work plan.
SCHEDULE
Upon approval by City staff and Council and issuance of NTP, Kimley-Horn proposes to complete the
data collection, design and bid phases of this project at the following schedule:
Data Collection and 50% Design Phase — 195 calendar days
o Data Collection — 90 days
o Design — 90 days
o City Review — 15 days
Final Design Phase — 60 calendar days
Bid Phase — 55 calendar days
o Finalize Project Manual— 10 days
o Typical Bidding Phase — 30 days
o Evaluation and Council Approval — 15 days
FEE AND BILLING
In accordance with the below fee summary table, Kimley-Horn will perform the above outlined base scope
of services, including subconsultant services and project expenses, for a lump sum fee not to exceed
$668,426.56. Supplemental Services in the amount of $22,590.00 has been included and will be billed as
referenced in the scope section of this proposal. Kimley-Horn will proceed forward with supplemental
services upon formal approval and authorization from the City. The total contract amount proposed for this
project, including base and supplemental services, is an amount not to exceed $691,016.56. The following
fee summary table outlines the proposed fee by task for both base and supplemental services:
Kimley»)Horn
Page 90
Task
Description of Service
Amount
Basis of
Compensation
BASIC SERVICES
1
Project Management
$ 50,665.00
[ Lump Sum ]
2
Data Collection
$ 126,396.56
[ Lump Sum ]
3
50% Design Phase
Final Design Phase
$ 248,305.00
[ Lump Sum ]
4
$ 127,940.00
[ Lump Sum ]
5
Bid Phase Services
$ 25,760.00
[ Lump Sum ]
6
Construction Phase Services
Project Closeout
$ 75,100.00
[ Lump Sum ]
7
$ 12,580.00
$ 1,680.00
[ Lump Sum ]
[ Lump Sum ]
8
Reimbursable Project Expenses
TOTAL COMPENSATION (BASIC SERVICES)
$ 668,426.56
SUPPLEMENTAL SERVICES
S-1
Subsurface Utility Engineering (SUE)
$ 22,590.00
[ See Proposal ]
TOTAL COMPENSATION (SUPPLEMENTAL SERVICES)
$ 22,590.00
I
TOTAL COMPENSATION (BASIC + SUPPLEMENTAL SERVICES)
$ 691,016.56
Kimley-Horn will submit invoices to the City on a monthly basis for services performed. Each invoice will
include a summary of work completed for the corresponding month.
We appreciate the opportunity to be of service to the City and look forward to successfully completing this
project. Please don't hesitate to contact me at stechen.aniol aekimley-horn.co,. _ or (210) 321-3404 should
you have any questions on the proposed scope and fee
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
TBPE# 928
By: Stete
phen 1AW ol, P.E.
Senior Project Manager
Attachments
1 — Project Work Plan
2 — Survey Limits with Full Design Limits
3 — Subconsultant Scope and Fee Proposals
- Topographic Survey Services
Geotechnical Engineering Services
SUE Services
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McGRAY & McGRAY LAND SURVEYORS, INC.
3301 HANCOCK DRIVE, SUITE 6
AUSTIN, TEXAS 78731 ATTACHMENT 3
[512] 451-8591 FAX [512] 451-6791 SUBCONSULTANT PROPOSAL
SURVEY
TRANSMITTAL
TO: Kimley-Horn DATE: November 14, 2024
Attn: Stephen Aniol, P.E. FROM: Patsy Trevino for Chris Conrad
10101 Reunion Place RE: Revised Proposal for Topographic
Suite 400 Surveying Services for the Schertz
San Antonio, TX 78216 Forest Roadway and Water Line
PHONE: (210) 321-3404 Improvements Project, Schertz, Texas
EMAIL: Stephen.Aniol@kimley-horn.com
WE ARE SENDING YOU X Attached Under separate cover the following items:
COPIES DESCRIPTION
1 Revised Proposal
❑ For Your Approval
❑ As Requested
REMARKS: Thank you,
Chris
TBPELS Survey Firm #10095500
® For Your Information
❑ For Review and Comment
SENT VIA: ❑Delivery Service ❑FedEx ❑Mail ❑Fax ®Email ❑Other:
Ifyou received this message incomplete or illegible, or if enclosures are not as noted, please notify us at once
November 14, 2024
Stephen Aniol, P.E.
Kimley-Horn
10101 Reunion Place
Suite 400
San Antonio, TX 78216
(210) 321-3404
FAIND
RAY & McGRAY
SURVEYORS, INC.
VIA EMAIL:
Stephen.Aniol@kimley-hom.com
RE: Revised Proposal for Topographic Surveying Services for the Schertz Forest
Roadway and Water Line Improvements Project, Schertz, Texas
Dear Mr. Anoil:
We appreciate the opportunity to present you with this revised proposal for the above
referenced project. The following represents our understanding of the area to survey and
scope of services. Our fee proposal follows.
Survey Limits (Within Right -of -Way):
1. The following streets as highlighted in "RED" on attached Exhibit "A":
• Ware -Seguin Road (3 locations) - 1,340 L.F.
• Robinhood Way — 4,255 L.F.
• Sherlock Lane — 735 L.F.
• Nottingshire —1,040 L.F.
• Guy Guisborne —100 L.F.
• Will Cloudsley —100 L.F.
• Maid Marian —100 L.F.
A total of 7,670 L.F. of roadway.
2. Topographic survey of ten (10) swales, for a total of 650 L.F.
Survey Control:
• All data will be provided using the Texas State Plane, Horizontal data being based
on NAD83, and Vertical data based on NAVD88 coordinate system, South Central
Zone, with all coordinates in Grid. A Grid to Surface Scale factor will be noted.
3301 HANCOCK DRIVE, SUITES
AUSTIN, TEXAS 78731
(5123451-B591 FAX (512) 451-8791
Mr. Aniol
November 14, 2024
Page 2 of 3
Scope of Services:
Design Surveying Services
1. Elevations shall be obtained at of a maximum of 50-foot intervals, along with break
lines as required, to provide a digital topographic design file at 1-foot contour
intervals. The cross section will be between the apparent right-of-way lines.
2. Locate and identify all above ground features within the survey limits including
buildings, fences, mailboxes, sidewalks, driveways, guardrails, signs, telecom
boxes, visible utilities, utility poles, manholes, water valves with top of nut
elevations, and water meters.
3. Identify types of existing pavement surfaces for streets, sidewalks and driveways.
Locate and identify existing traffic signals including base, street signs and control
boxes.
4. Locate sufficient monumentation to define the right-of-way lines.
5. Trees that are 3-inches, and larger, in diameter shall be measured, identified and
tagged with a point number.
Deliverables:
A. An AutoCAD Civil3D (ver. 2024) drawing file using Kimley-Horn CAD Standards.
B. The units of the drawing file shall be U.S. survey feet.
Fees:
Design Surveying Services (Non -Taxable):
2 Man Crew:
245 hrs @
$190.00 /hr.=
$
46,550.00
Field Coordinator:
13 hrs @
$91.35 /hr.=
$
1,187.55
Sr. Survey Tech:
125 hrs @
$115.53 /hr.=
$
14,441.25
Survey Tech:
245 hrs @
$95.38 /hr.=
$
23,368.10
LiDAR Terrestrial Scanner:
10 hrs @
$100.00 /hr.=
$
1,000.00
Administrative/Clerical:
6 hrs @
$85.97 /hr.=
$
515.82
RPLS:
14 hrs @
$188.06 /hr.=
$
2,632.84
Project Manager:
12 hrs @
$201.50 /hr.= $
2,418.00
TOTAL =
$
92,113.56
Once we receive notice to proceed, we will visit with you to establish a schedule for this
project.
Mr. Aniol
November 14, 2024
Page 3 of 3
Thank you for including us on this project. We look forward to the opportunity to work
with you. If you think we have omitted any service you require or misinterpreted your
request, please let me or Joe Webber know.
Sincerely, Authorized to Proceed by:
0)�
Chris 1. Conrad, RPLS Signature
Vice President
TBPELS Survey Firm #10095500
Print
CIC:JDW:klr:pft
Encl.
Date
Name
1krerracon
October 29, 2024
Kimley-Horn and Associates Inc.
10101 Reunion Place, Suite 400
San Antonio, TX 78216
Attn: Mr. Chance Dyess, P.E.
P: (210) 728 - 6947
E: Chance.Dyess@kimley-horn.com
6000 Northwest Parkway, Suite 100
RE: Revised Proposal for Geotechnical Engineering Services
San Antonio, TX 78249
P (210) 641-2112
rerracon.com
ATTACHMENT
SUBCONSULTANT PROPOSAL
GEOTECH
Schertz Forest - Robin Hood Way Rehabilitation and New Water Main
Robin Hood Way
Schertz, Texas
Terracon Proposal No. P90245308R
Dear Mr. Dyess:
We appreciate the opportunity to submit this proposal to Kimley-Horn and Associates
Inc. to provide Geotechnical Engineering services for the above -mentioned project. The
following are exhibits to the attached proposal.
Exhibit A Project Understanding
Exhibit B Scope of Services
Exhibit C Compensation and Project Schedule
Exhibit D Site Location
Exhibit E Anticipated Exploration Plan
The proposed Scope of Services may be authorized by a Purchase Order referencing the
existing Master Services Agreement (dated August 4, 2021). Services will be initiated
upon acceptance of PO and receipt of authorization with written notice to proceed
(including e-mail). The terms, conditions and limitations stated in the Master Services
Agreement, including sections of this Proposal incorporated therein, shall constitute the
exclusive terms and conditions and services to be performed for this project.
Sincerely,
i erracon
(Firm Registration: TX F3272)
Carlos Cotilla
Staff Engineer
Gregory P. Stieben, P.E.
Senior Consultant
Facilities I Environmental I Geotechnical i Materials
crracon
Proposal for Geotechnical Engineering Services
Schertz Forest - Robin Hood Way Rehabilitation and New Water Main - Option 2 1 Schertz, Texas
October 29, 2024 1 Terracon Proposal No. P90245308R
.xhibit A - Pr%Jj=%.L Understanding
Our Scope of Services is based on our understanding of the project as described below.
We have not visited the project site to confirm the information provided. Aspects of the
project, undefined or assumed, are highlighted as shown below. We request the design
team verify all information prior to our initiation of field exploration activities.
Terracon previously provided a Geotechnical Report (Terracon Project No. 90215067,
dated October 26, 2022) and a draft Geotechnical Report (Terracon Project No.
90235304, dated April 24, 2024) for the proposed reconstruction of Robin Hood Way.
The findings in those reports may be used to supplement this new geotechnical study.
Planned Construction
Item
Description
Information
We have been provided the site location and exploration
Provided
locations by the Client.
The project includes the rehabilitation of Robin Hood Way,
Roadways
approx. 4,000 LF. Additionally, a new 12" water main will be
installed along Robin Hood Way. We understand the water line
will be installed at a depth of about 10 to 15 feet below grade.
Pavements
Only flexible (asphalt) pavement sections will be considered.
Site Location and Anticipated Conditions
Itemly} f Description
Parcel The project is generally located along Robin Hood Way in
Information Schertz, Texas.
Existing
Existing roadways.
Improvements
Current Ground Asphalt.
Cover
Existing Unknown
Topography
Site Access We expect the site, and all exploration locations, are accessible
with our truck -mounted drilling equipment and support vehicles.
Facilities 1 Environmental 1 Geotechnical 1 Materials
orracon
Proposal for Geotechnical Engineering Services
Schertz Forest - Robin Hood Way Rehabilitation and New Water Main - Option 2 1 Schertz, Texas
October 29, 2024 i Terracon Proposal No. P90245308R
Exhibit 6 - Scope of Services
Our proposed Scope of Services consists of field exploration, laboratory testing, and
engineering/project delivery. These services are described in the following sections. The
asphalt core observations and measurements from the previous Terracon Geotechnical
Reports (Terracon Project No. 90215067, dated October 26, 2022) and draft
Geotechnical Report (Terracon Project No. 90235304, dated April 24, 2024) will be used
to supplement the rehabilitation recommendations for Robin Hood Way,
Fielci Exploration
Based on the Client's request, the following field exploration is proposed
Option 2
Number of Planned Boring Number of Pavement
Borings Depth (feet)
Cores Planned Location
6 20 9 Robin Hood Way
1. Below ground surface.
Boring Layout and Elevations: We will use handheld GPS equipment to locate borings
with an estimated horizontal accuracy of +/-20 feet. Field measurements from existing
site features may be utilized. If available, approximate elevations will be obtained by
interpolation from a site specific, surveyed topographic map.
Subsurface Exploration Procedures: We will advance soil borings with a truck -
mounted drill rig using continuous flight augers (solid stem and/or hollow stem, as
necessary, depending on soil conditions). Five samples will be obtained in the upper 10
feet of each boring and at intervals of 5 feet thereafter. Soil sampling is typically
performed using thin -wall tube and/or split -barrel sampling procedures. The split -barrel
samplers are driven in accordance with the standard penetration test (SPT). The samples
will be placed in appropriate containers, taken to our soil laboratory for testing, and
classified by a Geotechnical Engineer. In addition, we will observe and record
groundwater levels during drilling and sampling.
Our exploration team will prepare field boring logs as part of standard drilling operations
including sampling depths, penetration distances, and other relevant sampling
information. Field logs include visual classifications of materials observed during drilling
and our interpretation of subsurface conditions between samples. Final boring logs,
prepared from field logs, represent the Geotechnical Engineer's interpretation and
include modifications based on observations and laboratory tests.
Facilities I Environmental I Geotechnical I Materials
,41 arracon
Proposal for Geotechnical Engineering Services
Schertz Forest - Robin Hood Way Rehabilitation and New Water Main - Option 2 i Schertz, Texas
October 29, 2024 i Terracon Proposal No. P90245308R
Property Disturbance: We will backfill borings with auger cuttings after completion.
Pavements are patched with cold -mix asphalt and/or ready -mixed concrete, as
appropriate. Our services do not include repair of the site beyond backfilling our
boreholes and patching existing pavements. Excess auger cuttings will be dispersed in
the general vicinity of the borehole. Because backfill material often settles below the
surface after a period, we recommend boreholes to be periodically checked and
backfilled, if necessary. We can provide this service or grout the boreholes for additional
fees at your request.
Terracon is currently not aware of environmental concerns at this project site that would
create health or safety hazards associated with our exploration program; thus, our
Scope considers standard OSHA Level D Personal Protection Equipment (PPE)
appropriate. Our Scope of Services does not include environmental site assessment
services, but identification of unusual or unnatural materials observed while drilling will
be noted on our logs.
Exploration efforts require borings (and possibly excavations) into the subsurface,
therefore Terracon will comply with local regulations to request a utility location service
Texas811 We will consult with the landowner/client regarding potential utilities or other
unmarked underground hazards. Based upon the results of this consultation, we will
consider the need for alternative subsurface exploration methods as the safety of our
field crew is a priority.
Private utilities should be marked by the owner/client prior to commencement of field
exploration. Terracon will not be responsible for damage to private utilities not disclosed
to us. Terracon will notify Texas811, a free utility location service, prior to our drilling
program to help locate utilities within dedicated public utility easements. If underground
utilities are known to exist on the site, Terracon should be notified so that we may
review utility plans to help avoid the existing lines. Terracon cannot be responsible for
utilities for which we are unaware or that are improperly located in the field. Location of
private lines on the property is not part of the Texas 811 scope.
Site Access: Terracon must be granted access to the site by the property owner. By
acceptance of this proposal, without information to the contrary, we consider this as
authorization to access the property for conducting field exploration in accordance with
the Scope of Services.
LaLiu i aLui y I Call I
The project engineer will review field data and assign laboratory tests to understand the
engineering properties of various soil strata. Exact types and number of tests cannot be
Facilities I Environmental I Geotechnical I Materials
,• ierracon
Proposal for Geotechnical Engineering Services
Schertz Forest - Robin Hood Way Rehabilitation and New Water Main - Option 2 1 Schertz, Texas
October 29, 2024 1 Terracon Proposal No. P90245308R
defined until completion of fieldwork, but we anticipate the following laboratory testing
may be performed for the soil boring:
Water content
Percent Passing No. 200 sieve
Atterberg limits
Sulfate Tests
CBR (1 test)
Standard Proctor (1 test)
Lime Series (1 test)
Note that the CBR, Proctor, and Lime Series test results from the previous study will also
be used. Our laboratory testing program often includes examination of soil samples by
an engineer. Based on the results of our field and laboratory programs, we will describe
and classify soil samples in accordance with the Unified Soil Classification System
(USCS).
Engineering and Project Delivery
The results of our field and laboratory programs will be evaluated, and a geotechnical
engineering report will be prepared under the supervision of a licensed professional
engineer. The geotechnical engineering report will provide the following:
Boring and coring location plan.
Subsurface exploration procedures.
Computer generated boring logs with soil classification.
Summarized laboratory data.
Groundwater levels observed during and after completion drilling.
Encountered soil conditions.
Subgrade soil modification recommendations for pavement design.
Existing pavement thickness.
Pavement design recommendations in accordance with the City of Schertz
design manual.
Existing pavement rehabilitation options
Lateral Earth Pressures for the new water main
OSHA soil classification
Facilities 1 Environmental 1 Geotechnical I Materials
liferracon
Proposal for Geotechnical Engineering Services
Schertz Forest - Robin Hood Way Rehabilitation and New Water Main - Option 2 1 Schertz, Texas
October 29, 2024 1 Terracon Proposal No. P90245308R
Exhibit C , Compensation ano Project schedule
17ompensation
Based upon our understanding of the site, the project as summarized in Exhibit A, and
our planned Scope of Services outlined in Exhibit B, our base fee is shown in the
following table:
Lump Sum
Task
Fee
Subsurface Exploration, Laboratory Testing, Geotechnical Consulting $22,648
and Reporting
Proposed fees noted above are effective for 60 days from the date of the
proposal.
Our Scope of Services does not include services associated with site clearing, wet
ground conditions, tree or shrub clearing, or repair of/damage to existing landscape. If
such services are desired by the owner/client, we should be notified so we can adjust
our Scope of Services.
Unless instructed otherwise, we will submit our invoice(s) to the address shown at the
beginning of this proposal. If conditions are encountered that require Scope of Services
revisions and/or result in higher fees, we will contact you for approval, prior to initiating
services. A supplemental proposal stating the modified Scope of Services as well as its
effect on our fee will be prepared. We will not proceed without your authorization.
Project Schedule
We developed a schedule to complete the Scope of Services based upon our existing
availability and understanding of your project schedule. However, our schedule does not
account for delays in field exploration beyond our control, such as weather conditions,
delays resulting from utility clearance, permit delays, or lack of permission to access the
boring locations. In the event the schedule provided is inconsistent with your needs,
please contact us so we may consider alternatives.
Delivery on Client Portal Schedule
Kickoff Call with Client 5 days after notice to proceed
Site Characterization 20 days after completion of field program
Facilities 1 Environmental 1 Geotechnical 1 Materials
,4 ierracon
Proposal for Geotechnical Engineering Services
Schertz Forest - Robin Hood Way Rehabilitation and New Water Main - Option 2 i Schertz, Texas
October 29, 2024 i Terracon Proposal No. P90245308R
Delivery on Client Portal Schedule
Geotechnical Engineering 15 days after completion of laboratory testing
Upon receipt of your notice to proceed we will activate the schedule component
on Client Portal with specific, anticipated dates for the delivery points noted
above as well as other pertinent events.
Standard workdays. We will maintain an activities calendar within on Client
Portal. The schedule will be updated to maintain a current awareness of our
plans for delivery.
Facilities i Environmental I Geotechnical I Materials
Proposal for Geotechnical Engineering Services
Schertz Forest - Robin Hood Way Rehabilitation and New Water Main - Option 2 1 Schertz, Texas
October 29, 2024 1 Terracon Proposal No. P90245308R
Exhibit D — Site Location
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AM IS FOR GENERAL LOCATION ONLY, AND IS NOT INTENDED FOR CONSTRUCTION PURPOSES MAP PROVIDED BY MICROSOFT BING MAPS
Proposal for Geotechnical Engineering Services Wrerracon
Schertz Forest - Robin Hood Way Rehabilitation and New Water Main - Option 2 1 Schertz, Texas
October 29, 2024 i Terracon Proposal No. P90245308R
Exhibit E - Anticipated Exploration Plan
Legend: ' Ge0tech Request #2:
- -6 boxes (red)
! Existing Bare (Location (2021) A � -9 pavement cores (greens
0 Proposed Bare Locatiop � -Street rehabilitation
-Water main trench backfllC,
0 Proposed Pavement Core
Location (Street Rehabilitation)
DIAGRAM IS FOR GENERAL LOCATION ONLY, AND IS NOT INTENDED FOR CONSTRUCTION PURPOSES MAP PROVIDED BY MICROSOFT BING MAPS
Underground Services, Inc.
50ftD19
A Professional Corporation Specializing in Subsurface Utility Engineering
Chance Dyess
Kimley-Horn
10101 Reunion Place, Suite 400, San Antonio, TX 78216
210 728 6947
Chance.Dyess@kimley-horn.com
USI Job #: 645730
RE: Surface & Sub -Surface Utility Locating (QL-B & QL-A)
Schertz Forest
7006 Robin Hood Way, Schertz, TX 78154
Dear Mr. Dyess,
Design Accurately, Build ConRdentiy
October 16, 2024
ATTACHMENT
SUBCONSULTANT PROPOSAL
SUE
We are pleased to provide following information regarding the referenced project. This letter and following
exhibits constitute our proposal based on the scope of work outlined in Exhibit A on page 3. This agreement is
valid for 90 (ninety) calendar days. Any cost estimates stated herein are subject to equitable adjustment in the
event of differing site conditions, changes in applicable laws or the scope of services, unforeseeable delays or
difficulties beyond the reasonable control of Underground Services, Inc.
Professional Services to be provided under this contract are as follows:
Test Holes / Vacuum Excavation (Quality Level A)
❑� Utility Markouts / Designating (Quality Level B)
❑ Records, Research and Recon (Quality Level C & D)
Surveying & Mapping
Video Pipe Inspection (CCTV) / Hydro Jetting
1-1 Concrete Slab Imaging
❑� Traffic Control
Other:
For a description of the above professional services, please refer to Exhibit B on page 4 and for definitions refer
to Exhibit C on Page 5.
UNDERGROUND SERVICES, INC. Corporate Headquarters:
24 Hagerty Blvd. I Suite 111 West Chester, PA 19382 1 P: 1-877-SOFTDIG (763-8344) 1 www.softdig.com
Operation Centers: Philadelphia I Baltimore I Boston I Houston I San Antonio
SoftDig® and Saleft@ are registered trademarks of Underground Services, Inc.
Underground Services, Inc.
A Professional Corporation Specializing in Subsurface Utility Engineering
Exhibit A: Scope of Work and Fees
Underground Services, Inc,.
JVL LDlC, j'
Design Accurately, Build Confidently
A. Excavate by air/vacuum excavation at locations as directed.
B. Provide field test hole data reports.
C. Field mark and provide field sketches of utilities detected in area(s) shown and as directed.
D. Not mark irrigation and is therefore excluded from the scope.
E. Not able to mark water if non-conductive without a tracer wire or irrigation.
F. Not be able to designate utilities beneath stockpiled/stored materials/supplies or parked vehicles/trailers.
Kimley-Horn:
A. Field direct areas of work and work activity.
B. Provide all available utility records.
C. Provide base map showing work area(s), exact site address and site contact representative with phone number
prior to SoftDig's mobilization.
D. Provide site access including mechanical rooms/basements.
E. Manage parking to ensure access to utilities is available.
Fees
Surface Utility Locating (QL-B) - Line Verification & TH Set -Up
8 Hours @ $235.00 Per Hour...............................................................................................................................................$1,880.00
Sub -Surface Utility Locating (QL-A) - Approx. 7 THs
32 Hours @ $325.00 Per Hour..........................................................................................................................................$10,400.00
Traffic Control - If Required
4 Days @ $1,000.00 Per Day................................................................................................................................................$4,000.00
Survey
1 Day @ $1,000.00 Per Day..................................................................................................................................................$1,000.00
Underground Services, Inc..
Client Accepted:
f.
Taylor Augustyn
Project Manager
Signature
Printed Name
Title
TOTAL ............................. $17, 280.00
October 16, 2024
Date
UNDERGROUND SERVICES, INC. Corporate Headquarters:
24 Hagerty Blvd. I Suite 111 West Chester, PA 19382 1 P: 1-877-SOFTDIG (763-8344) 1 www.softdig.com
Operation Centers: Philadelphia I Baltimore I Boston I Houston I San Antonio
Date
5oftDig@ and SafeDig@ are registered trademarks of Underground Services, Inc.