25-R-040 Agreement Matrix Imaging Solutions LLC-Utility Billing PrintingRESOLUTION 25-R-040
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT WITH
MATRIX IMAGING SOLUTIONS, LLC FOR UTILITY
BILLING PRINTING AND MAILING SERVICES AND OTHER
MATTERS IN CONNECTION THEREWITH.
WHEREAS, the Schertz Utility Billing Division has a need to print and mail utility bills
and notices; and
WHEREAS, in order to fulfill its responsibility as set forth above, the City solicited
proposals for these services; and
WHEREAS, Matrix Imaging Solutions, LLC was the highest rated firm based on the
evaluation criteria and overall best value for the City; and
WHEREAS, City staff has recommended that the City accept the proposal from Matrix
Imaging Solutions, LLC for printing and mailing services; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
contract with Matrix Imaging Solutions, LLC pursuant to the recommendation made by the Utility
Billing Staff.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS THAT:
Section 1. The City Council hereby authorizes the City Manager to execute an agreement
with Matrix Imaging Solutions, LLC for printing and mailing services substantially as set
forth in Exhibit A.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Resolution for all purposes and are adopted as a
part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any
provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved
herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the application
of such provision to other persons and circumstances shall nevertheless be valid, and the
City Council hereby declares that this Resolution would have been enacted without such
invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Resolution is adopted was open to the public and public notice of the time, place, and subject
matter of the public business to be considered at such meeting, including this Resolution,
was given, all as required by Chapter 551, Texas Government Code, as amended.
Section 7. This Resolution shall be in force and effect ftom and after its final passage, and
it is so resolved.
PASSED AND APPROVED on the day of , 2025.
CITY OF SCHERTZ, ;-P %S
Ralph Ou
errez, or
ATTC: ST:
Sheila Edmondso , City Secretary
EXHIBIT A
Agreement with Matrix Imaging Solutions for Utility Billing printing and mailing services
CITY OF SCHERTZ
SERVICE AGREEMENT
THE STATE OF TEXAS §
GUADALUPE COUNTY §
This Service Agreement ("Agreement") is made and entered by and between the City of Schertz,
Texas, (the "City") a Texas municipality, and Matrix Imaging Solutions, LLC ("Contractor").
Section 1. Duration
This Agreement shall become effective upon the date of the final signature affixed hereto and shall
remain in effect through April 30'h, 2028 with the option to renew for two (2) additional terms of
one (1) year each unless terminated as provided for in this Agreement.
Section 2. Scope of Work
(A) Contractor shall perform the Work as more particularly described in the Scope of Work
attached hereto as Exhibit "A". The work as described in the Scope of Work constitutes
the "Project".
(B) The Quality of Work provided under this Agreement shall be of the level of quality
performed by Contractors regularly rendering this type of service.
(C) The Contractor shall perform its Work for the Project in compliance with all statutory,
regulatory and contractual requirements now or hereafter in effect as may be applicable to
the rights and obligations set forth in the Agreement.
(D) The Contractor may rely upon the accuracy of reports and surveys provided to it by the City
except when defects should have been apparent to a reasonably competent Contractor or
when it has actual notice of any defects in the reports and surveys.
Section 3. Compensation
(A) The Contractor shall be paid in full upon completion of the project or in the manner set forth
in Exhibit "A" and as provided herein.
(B) Billing Period. Subject to Chapter 2251, Texas Government Code (the "Prompt Payment
Act"), payment is due within thirty (30) days of the City's receipt of the Contractor's invoice.
Interest on overdue payments shall be calculated in accordance with the Prompt Payment
Act.
(C) Reimbursable Expenses. Any and all reimbursable expenses related to the Project shall be
included in the scope of Work (Exhibit A) and accounted for in the total contract amount.
(D) Payments Subject to Future Appropriation. This Agreement shall not be construed as a
commitment, issue, pledge or obligation of any specific taxes or tax revenues for payment
to Contractor.
CITY OF SCHERTZ PAGE 1 Matrix Imaging Solutions, LLC Service Agreement
(1) All payments or expenditures made by the City under this Agreement are subject to
the City's appropriation of funds for such payments or expenditures to be paid in the
budget year for which they are made.
(2) The payments to be made to Contractor, or other expenditures under this Agreement,
if paid, shall be made solely from annual appropriations of the City as may be legally
set aside for the implementation of Article III, Section 52-a of the Texas Constitution
or Chapter 380 of the Texas Local Government Code or any other economic
development or financing program authorized by statute or home rule powers of the
City under applicable Texas law, subject to any applicable limitations or procedural
requirements.
(3) In the event the City does not appropriate funds in any fiscal year for payments due or
expenditures under this Agreement, the City shall not be liable to Contractor for such
payments or expenditures unless and until appropriation of said funds is made;
provided, however, that Contractor, in its sole discretion, shall have the right but not
the obligation to terminate this Agreement and shall have no obligations under this
Agreement for the year in respect to which said unappropriated funds relate.
(4) To the extent there is a conflict between this Section and any other language or
covenants in this Agreement, this Section 3 shall control.
Section 4. Time of Completion
The prompt completion of the Work under the Scope of Work relates is critical to the City.
Unnecessary delays in providing Work under a Scope of Work shall be grounds for dismissal of
the Contractor and termination of this Agreement without any or further liability to the City other
than a prorated payment for necessary, timely, and conforming work done by Contractor prior to
the time of termination.
Section 5. Insurance
Before commencing work under this Agreement, Contractor shall obtain and maintain the liability
insurance provided for below throughout the term of the Project plus an additional two years. The
contractor shall provide evidence of such insurance to the City. Such documentation shall meet
the requirements noted in Exhibit B.
Contractor shall maintain the following limits and types of insurance:
Workers Compensation Insurance: Contractor shall carry and maintain during the term of this
Agreement, workers compensation and employers' liability insurance meeting the requirements of
the State of Texas on all the Contractor's employees carrying out the work involved in this
contract.
General Liability Insurance: Contractor shall carry and maintain during the term of this
Agreement, general liability insurance on a per occurrence basis with limits of liability not less
than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage,
coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations,
Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or
any person from injury or property damage sustained by reason of the Contractor or its employees
CITY OF SCHERTZ PAGE 2 Matrix Imaging Solutions, LLC Service Agreement
carrying out the work involved in this Agreement. The general aggregate shall be no less than
$2,000,000.
Automobile Liability Insurance: Contractor shall carry and maintain during the term of this
Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per
occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily
injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage
shall include all owned, hired, and non -owned motor vehicles used in the performance of this
contract by the Contractor or its employees.
Subcontractor: In the case of any work sublet, the Contractor shall require subcontractor and
independent contractors working under the direction of either the Contractor or a subcontractor to
carry and maintain the same workers compensation and liability insurance required of the
Contractor.
Qualifying Insurance: The insurance required by this Agreement shall be written by non -assessable
insurance company licensed to do business in the State of Texas and currently rated "B+" or better
by the A.M. Best Companies. All policies shall be written on a "per occurrence basis" and not a
"claims made" form.
Evidence of such insurance shall be attached as Exhibit "C".
Failure of Certificate Holder to demand a certificate or other evidence of full compliance with these
insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is
provided will not be construed as a waiver of Insured's obligation to maintain such insurance.
Section 6. Miscellaneous Provisions
(A) Subletting. The Contractor shall not sublet or transfer any portion of the work under this
Agreement, or any Scope of Work issued pursuant to this Agreement unless specifically
approved in writing by the City, which approval shall not be unreasonably withheld.
Subcontractors shall comply with all provisions of this Agreement and the applicable Scope
of Work. The approval or acquiescence of the City in the subletting of any work shall not
relieve the Contractor of any responsibility for work done by such subcontractor.
(B) Compliance with Laws. The Contractor shall comply with all federal, state and local laws,
statutes, ordinances, rules and regulations, and the orders and decrees of any courts,
administrative, or regulatory bodies in any matter affecting the performance of this
Agreement, including, without limitation, worker's compensation laws, minimum and
maximum salary and wage statutes and regulations, and licensing laws and regulations. When
required, the Contractor shall furnish the City with satisfactory proof of compliance.
(C) Independent Contractor. Contractor acknowledges that Contractor is an independent
contractor of the City and is not an employee, agent, official or representative of the City.
Contractor shall not represent, either expressly or through implication, that Contractor is an
employee, agent, official or representative of the City. Income taxes, self-employment taxes,
social security taxes and the like are the sole responsibility of the Contractor.
(D) Non -Collusion. Contractor represents and warrants that Contractor has not given, made,
promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission,
money or other consideration to any person as an inducement to or in order to obtain the work
CITY OF SCHERTZ PAGE 3 Matrix Imaging Solutions, LLC Service Agreement
to be provided to the City under this Agreement. Contractor further agrees that Contractor
shall not accept any gift, bonus, commission, money, or other consideration from any person
(other than from the City pursuant to this Agreement) for any of the Work performed by
Contractor under or related to this Agreement. If any such gift, bonus, commission, money,
or other consideration is received by or offered to Contractor, Contractor shall immediately
report that fact to the City and, at the sole option of the City, the City may elect to accept the
consideration for itself or to take the value of such consideration as a credit against the
compensation otherwise owing to Contractor under or pursuant to this Agreement.
(E) Force Majeure. If the performance of any covenant or obligation to be performed hereunder
by any party is delayed as a result of circumstances which are beyond the reasonable control
of such parry (which circumstances may include, without limitation, pending litigation, acts
of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse
weather conditions [such as, by way of illustration and not of limitation, severe rain storms or
below freezing temperatures, or tornados] labor action, strikes or similar acts, moratoriums or
regulations or actions by governmental authorities), the time for such performance shall be
extended by the amount of time of such delay, but no longer than the amount of time
reasonably occasioned by the delay. The party claiming delay of performance as a result of
any of the foregoing force majeure events shall deliver written notice of the commencement
of any such delay resulting from such force majeure event not later than seven (7) days after
the claiming party becomes aware of the same, and if the claiming party fails to so notify the
other party of the occurrence of a force majeure event causing such delay and the other party
shall not otherwise be aware of such force majeure event, the claiming party shall not be
entitled to avail itself of the provisions for the extension of performance contained in this
subsection.
(F) Conflict of Terms.
Scope of work:
In the case of any conflicts between the terms of this Agreement within the Scope of Work,
this Agreement shall govern. The Scope of Work is intended to detail the technical scope of
Work, fee schedule, and contract time only and shall not dictate Agreement terms.
Other Agreements between parties:
In the case of any conflicts between the terms of this Agreement and wording contained within
any other attachment, amendment, and agreement executed between the parties in conjunction
with this Agreement, this Agreement shall govern.
(G) Non -Boycott of Israel. Pursuant to Section 2270.002 of the Texas Government Code,
Contractor certifies that either (i) it meets an exemption criterion under Section 2270.002; or
(ii) it does not boycott Israel and will not boycott Israel during the term of the contract
resulting from this solicitation. Contractor shall state any facts that make it exempt from the
boycott certification as an attachment to this agreement.
Relevant definitions from the bill:
"Company" means a for -profit sole proprietorship, organization, association, corporation,
partnership, joint venture, limited partnership, limited liability partnership, or limited liability
company, including a wholly owned subsidiary, majority -owned subsidiary, parent company,
or affiliate of those entities or business associations that exists to make a profit.
CITY OF SCHERTZ PAGE 4 Matrix Imaging Solutions, LLC Service Agreement
"Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise
taking any action that is intended to penalize, inflict economic harm on, or limit commercial
relations specifically with Israel, or with a person or entity doing business in Israel or in an
Israeli -controlled territory, but does not include an action made for ordinary business
purposes.
(H) Non -Boycott of Energy. Pursuant to Texas Senate Bill 13 (2021), Contractor certifies that
either (i) it does not boycott Israel and will not boycott energy companies; and (2) will not
boycott energy companies during the term of the contract resulting from this solicitation.
Contractor shall state any facts that make it exempt from the boycott certification as an
attachment to this agreement.
(I) Non -Boycott of Firearm Entity. Pursuant to Texas Senate Bill 19 (2021), Contractor certifies
that it: (a) does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (b) will not discriminate during the term of the
contract against a firearm entity or firearm trade association.
(J) Access to Premises. Authorized representatives of the Contractor will be allowed access to
the facilities on City premises at reasonable times to fulfil the obligations of the Contractor
regarding such facilities. The contractor shall adhere to all City rules, regulations, and
guidelines while on City property. It is expressly understood that the City may limit or restrict
the right of access herein granted in any manner considered necessary (e.g., national security,
public safety).
(x) INTERLOCAL PARTICIPATION
The City may enter Interlocal Cooperation Purchasing Agreements with other
governmental entities or governmental cooperatives (hereafter collectively referred to as
"Entity" or "Entities") to enhance the City's purchasing power. At the City's sole discretion
and option, City may inform other Entities that they may acquire items listed in this IFB.
Such acquisition(s) shall be at the prices stated herein and shall be subject to bidder's
acceptance. Entities desiring to acquire items listed in this IFB shall be listed on a rider
attached hereto, if known at the time of issuance of the IFB. City may issue subsequent
riders after contract award setting forth additional Entities desiring to utilize this bid.
VENDOR shall sign and return any subsequently issued riders within ten calendar days of
receipt.
In no event shall City be considered a dealer, re -marketer, agent or other representative of
Vendor or Entity. Further, City shall not be considered and is not an agent; partner or
representative of the Entity making purchases hereunder, and shall not be obligated or
liable for any such order.
Entity purchase orders shall be submitted to Vendor by the Entity. City will not be liable
or responsible for any obligations, including, but not limited to, payment, and for any item
ordered by an entity other than City.
CITY OF SCHERTZ PAGE 5 Matrix Imaging Solutions, LLC Service Agreement
Vendor authorizes City's use of Vendor's name, trademarks and Vendor provided
materials in City's presentations and promotions regarding the availability of use of this
contract. The City makes no representation or guarantee as to any minimum amount being
purchased by City or Entities, or whether Entity will purchase utilizing City's contract.
Section 7. Termination
(A) This Agreement may be terminated:
(1) By the mutual agreement and consent of both Contractor and City;
(2) By either party, upon the failure of the other party to fulfill its obligations as set forth
in either this Agreement or a Scope of Work issued under this Agreement;
(3) By the City, immediately upon notice in writing to the Contractor, as consequence of
the failure of Contractor to perform the Work contemplated by this Agreement in a
timely or satisfactory manner;
(4) By the City, at will and without cause upon not less than thirty (30) days written notice
to the Contractor.
(B) If the City terminates this Agreement pursuant to subsection 7(A)(2) or (3), above, the
Contractor shall not be entitled to any fees or reimbursable expenses other than the fees and
reimbursable expenses then due and payable as of the time of termination and only then for
those Work that have been timely and adequately performed by the Contractor considering
the actual costs incurred by the Contractor in performing work to date of termination, the
value of the work that is nonetheless usable to the City, the cost to the City of employing
another Contractor to complete the work required and the time required to do so, and other
factors that affect the value to the City of the work performed at time of termination. In the
event of termination not the fault of the Contractor, the Contractor shall be compensated for
all basic, special, and additional Work actually performed prior to termination, together with
any reimbursable expenses then due.
Section 8. Indemnification
CONTRACTOR AGREES TO INDEMNIFY AND HOLD THE CITY OF SCHERTZ, TEXAS AND ALL OF ITS
PRESENT, FUTURE AND FORMER AGENTS, EMPLOYEES, OFFICIALS AND REPRESENTATIVES
HARMLESS IN THEIR OFFICIAL, INDIVIDUAL AND REPRESENTATIVE CAPACITIES FROM ANY AND
ALL CLAIMS, DEMANDS, CAUSES OF ACTION, JUDGMENTS, LIENS AND EXPENSES (INCLUDING
ATTORNEYS FEES, WHETHER CONTRACTUAL OR STATUTORY), COSTS AND DAMAGES (WHETHER
COMMON LAW OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR
STATUTORY, AND WHETHER ACTUAL, PUNITIVE, CONSEQUENTIAL OR INCIDENTAL), OF ANY
CONCEIVABLE CHARACTER, FOR INJURIES TO PERSONS (INCLUDING DEATH) OR TO PROPERTY
(BOTH REAL AND PERSONAL) CREATED BY, ARISING FROM OR IN ANY MANNER RELATING TO THE
WORK OR GOODS PERFORMED OR PROVIDED BY CONTRACTOR — EXPRESSLY INCLUDING THOSE
ARISING THROUGH STRICT LIABILITY OR UNDER THE CONSTITUTIONS OF THE UNITED STATES.
Section 9. Notices
Any notice required or desired to be given from one party to the other party to this Agreement
CITY OF SCHERTZ PAGE 6 Matrix Imaging Solutions, LLC Service Agreement
shall be in writing and shall be given and shall be deemed to have been served and received
(whether actually received or not) if (i) delivered in person to the address set forth below; (ii)
deposited in an official depository under the regular care and custody of the United States Postal
Service located within the confines of the United States of America and sent by certified mail,
return receipt requested, and addressed to such party at the address hereinafter specified; or (iii)
delivered to such party by courier receipted delivery. Either party may designate another address
within the confines of the continental United States of America for notice, but until written notice
of such change is received by the other party, the last address of such party designated for notice
shall remain such party's address for notice.
Section 10. No Assignment
Neither party shall have the right to assign that party's interest in this Agreement without the prior
written consent of the other party.
Section 11. Severability
If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the
legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not
be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision,
there shall be added automatically to this Agreement a legal, valid or enforceable term or provision
as similar as possible to the term or provision declared illegal, invalid or unenforceable.
Section 12. Waiver
Either City or the Contractor shall have the right to waive any requirement contained in this
Agreement that is intended for the waiving party's benefit, but, except as otherwise provided
herein, such waiver shall be effective only if in writing executed by the party for whose benefit
such requirement is intended. No waiver of any breach or violation of any term of this Agreement
shall be deemed or construed to constitute a waiver of any other breach or violation, whether
concurrent or subsequent, and whether of the same or of a different type of breach or violation.
Section 13. Governing Law, Venue
This Agreement and all of the transactions contemplated herein shall be governed by and construed
in accordance with the laws of the State of Texas. The provisions and obligations of this
Agreement are performable in Guadalupe County, Texas such that exclusive venue for any action
arising out of this Agreement shall be in Guadalupe County, Texas.
Section 14. Para=ra h Headings. Construction
The paragraph headings contained in this Agreement are for convenience only and shall in no way
enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties
have participated in the negotiation and preparation of this Agreement and this Agreement shall
not be construed either more or less strongly against or for either party.
Section 15. Binding Effect
Except as limited herein, the terms and provisions of this Agreement shall be binding upon and
inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal
representatives, successors and assigns.
Section 16. Gender
Within this Agreement, words of any gender shall be held and construed to include any other
CITY OF SCHERTZ PAGE 7 Matrix Imaging Solutions, LLC Service Agreement
gender, and words in the singular number shall be held and construed to include the plural, unless
the context otherwise requires.
Section 17. Counterparts
This Agreement may be executed in multiple counterparts, each of which shall be deemed an
original, and all of which shall constitute but one and the same instrument.
Section 18. Exhibits & Attachments
All exhibits and attachments to this Agreement are incorporated herein by reference for all
purposes wherever reference is made to the same.
Section 19. Entire Agreement
It is understood and agreed that this Agreement, which incorporates the original RFP, Contractor's
Response to RFP, and Purchase Order(s) issued for payment contains the entire agreement between
the parties and supersedes any and all prior agreements, arrangements or understandings between
the parties relating to the subject matter. No oral understandings, statements, promises or
inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or
terminated orally.
Order of Precedence. In the event of a conflict between the terms and conditions included in the
body of this Agreement and the terms and conditions included in any of the incorporated
documents, the order of precedence shall be: (a)Agreement; (b) the attachments and/or exhibits to
Agreement, (c)Contractor's Response to RFP, and (d) Purchase Order(s).
Section 20. Relationship of Parties
Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any
third party to create the relationship of principal and agent or of partnership or of joint venture or
of any association whatsoever between the parties, it being expressly understood and agreed that
no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed
to create any relationship between the parties other than the relationship of independent parties
contracting with each other solely for the purpose of effecting the provisions of this Agreement.
Section 21. Riaht To Audit
City shall have the right to examine and audit the books and records of Contractor with regards to
the work described in Exhibit A, or any subsequent changes, at any reasonable time. Such books
and records will be maintained in accordance with generally accepted principles of accounting and
will be adequate to enable determination of. (1) the substantiation and accuracy of any payments
required to be made under this Agreement; and (2) compliance with the provisions of this
Agreement.
Section 22. Dispute Resolution
In accordance with the provisions of Subchapter I, Chapter 271, TEx. LOCAL. GoVT CODE, the
parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under
this agreement, the parties will first attempt to resolve the dispute by taking the following steps:
(1) A written notice substantially describing the nature of the dispute shall be delivered by the
dissatisfied party to the other party, which notice shall request a written response to be delivered
to the dissatisfied parry not less than 5 days after receipt of the notice of dispute. (2) If the response
does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied
CITY OF SCHERTZ PAGE 8 Matrix Imaging Solutions, LLC Service Agreement
party shall give notice to that effect to the other party whereupon each party shall appoint a person
having authority over the activities of the respective parties who shall promptly meet, in person,
in an effort to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then
the parties shall each appoint a person from the highest tier of managerial responsibility within
each respective party, who shall then promptly meet, in person, in an effort to resolve the dispute.
Section 23. Disclosure of Business Relationship s/Affiliations• Conflict of Interest
uestionnaire
Contractor states that it is in compliance with the applicable filing and disclosure requirements of
Chapter 176 of the Texas Local Government Code.
Certificate of Interested Parties
Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th Texas Legislature (Section 2252.908,
Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all
contracts with private business entities requiring approval by the Schertz City Council will require the on-line
completion of Form 1295 "Certificate of Interested Parties." Form 1295 is also required for all contract
amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas
Ethics Commission using the online filing application.
Please visit the State of Texas Ethics Commission website,
hops://www.ethics.state.tx.us/whatsnew/elf info_forml295.htm and htWs://www.ethics.state.tx.us/tec/1295-
Info.htin for more information.
IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL
COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF
A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176
IS A CLASS C MISDEMEANOR.
[The remainder of this page is intentionally left blank.]
CITY OF SCHERTZ PAGE 9 Matrix Imaging Solutions, LLC Service Agreement
EXECUTED on this the
CITY:
day of 120.
CONTRACTOR:
By:
By:
Name: Steve Williams
Name:
Title: City Manager
Title:
ADDRESS FOR NOTICE:
CITY:
City of Schertz
Attn: Steve Williams, City Manager
1400 Schertz Parkway
Schertz, Texas 78154
CONTRACTOR:
Matrix Imaging Solutions, LLC
Attn: Curtis Nelson
1122 W. Bethel Rd Suite 100
Coppell, TX 75019
CITY OF SCRERTZ PAGE 10 Service Agreement
Exhibit "A"
SCOPE OF WORK
General
The minimum requirements and the specifications for the Services, as well as certain requests for
information to be provided by the Proposer as part of its proposal, are set forth below.
Project Scope
The Proposer shall provide services related to data processing, printing, and mailing of Monthly Utility
Bills and Penalty Notices for the City of Schertz.
Definitions
Data Processing Fees: Fees that are invoiced for processing monthly data files
Printing Fees: Fees that are invoiced for the printing of materials based on a defined set of requirements
(specifications, quantities, etc.). — See Fee Schedule attached hereto in the Cost Proposal, subsection 8.1.2
Fee Schedule, and incorporated herein for all purposes. All fees and expenses under the agreement shall be
paid from currently budgeted revenue only.
Mailing: Activities related to preparing monthly utility bills and lates notices for U.S. Postal Service. — See
Fee Schedule in section 8.
Incremental Fees: Fees or charges which exceed those listed in the established schedule outlined in
Section 8. Such fees would include additional inserts, special handling request, programing alterations, or
any other request not included in the scope of this agreement.
Postage Fees: Fees charged by the U.S. Postal Service for the mailing of specific items.
Program Materials: Describes the water statements, penalty notices, and envelopes.
Program Quality: Describes the level of accuracy/errors for work produced in support of a program
described in this agreement.
Monthly Utility Bill: A bill that has variable printed information and is addressed to the customers of
COS. Bills are mailed to new customers and existing customers that continue using COS water service.
Inserts with #9 BRE into #10 window envelopes.
Penalty Notice: A late notice that has variable printed information and is addressed to particular City of
Schertz customers. The City generates this notice when a customer's payment has not been received in the
allotted amount of time. Inserts into #10 window envelopes.
CITY OF SCHERTZ PAGE 11 Service Agreement
Description of Services for Monthly Utility Bill
The Proposer shall provide services for the City by processing, printing and mailing Monthly Utility Bills
and Penalty Notices for utility services to residents of the City. Below is a description of the services to be
provided by Bidder, for the Monthly Utility Bill program.
Monthly Utility Bills and Penalty Notices will be mailed within no more than forty-eight (48) hours of
receiving complete data. If the complete data is not received by noon, the forty-eight (48) hours will
commence on the following day. However, Bidder shall use commercially reasonable efforts to mail
Penalty Notices within twenty-four (24) hours of receipt of the complete data from the City. I.e., Complete
Flat File supplied Monday by Noon would result in file mailing out Wednesday.
Day 1: Complete working file uploaded to the Proposer's FTP site by Noon. The Proposer is to
download file and QC file count.
Day 2: File to be processed, printed and folded.
Day 3: Letters inserted and delivered to the U.S. Post Office.
• Download file and confirm counts match.
• Laser Monthly Utility Bills and Penalty Notices in DDC on pre -perforated stock.
• Fold and deliver to The Proposers Mailing Department.
• Mailing to insert Monthly Utility Bills & 9 BRE into #10 window envelopes. Mailing to insert
Penalty Notices into #10 window envelopes.
• Use envelope w/ indicia for 500 or more pieces.
• Use an envelope without indicia for 499 pieces or less.
• Deliver to U.S. Post Office.
Responsibilities of Each Party
The Proposer and the City agree that each party is accountable for completing specific responsibilities in
support of this Agreement. The responsibilities of each Party are described below.
The Proposer shall:
Service all aspects of the City's Monthly Utility Bill Program as set forth in this Agreement.
Provide samples of requested bills / copy changes for the City's approval.
Complete printing of Monthly Utility Bills per the City's specifications, and by required date.
Provide and manage inventory of printed materials.
Submit invoices for payment to the City.
City of Schertz:
Extract complete utility data file according to established format, file structure, and without
corruption, post to the Proposer's secure FTP site.
Frequency:
Monthly Utility Bills: Data transmissions weekly and a total of 3 cycles.
Penalty Notices: Data transmissions weekly of minimum 50 records per submission
CITY OF SCHERTZ PAGE 12 Service Agreement
Postage Fees:
Postage Fees for City of Schertz Penalty Notices mailed by The Proposer are unit rate. Postage Fees shall
be invoiced by The Proposer as a pass -through charge to the City with no mark-up and subject to change
by the U.S. Postal Service.
Invoicing Requirements:
Print Fees: The Proposer shall invoice the City monthly for the completion of approved print jobs from the
previous month. All invoices must contain the following information:
Description of each printed file including date of transmission
Quantity of each printed file
Total fee for all monthly records
Mailing Services: The Proposer shall invoice the City monthly for the Monthly Utility Bills and Penalty
Notices sent the previous month. All invoices must contain the following information:
• Description and quantity for each file processed, printed and mailed
• Unit fee for each item fulfilled
• Postage fee for each item mailed
• Total postage fees
Postage Fees: Postage Fees for Monthly Utility Bills mailed by The Bidder shall be invoiced to the City
directly by the U.S. Post Office unless The Bidder meters because of minimum quantity
requirements. Postage Fees for Penalty Notices mailed by The Bidder shall be invoiced to the City by The
Bidder unless the quantity qualifies for City of Schertz mailing permit.
Performance Requirements
The Proposer shall provide the City with a Quality Plan to include, but not limited to, the following
elements:
Actively monitor mailing counts and data processing counts to ensure all records mail.
Monitor monthly program activities to proactively identify and correct any quality issues or errors.
Develop an internal corrective action plan to raise awareness of frequent errors and to provide direction
which will prevent them from recurring in the future.
CITY OF SCRERTZ PAGE 13 Service Agreement
COST PROPOSAL
Proposal of.• Matrix Imaging Solutions, LLC.
(Proposer Company Name)
To: The City of Schertz
RFP Title: Utility Billing Service
RFP#: 2025-002
Having carefully examined all the specifications and requirements of this RFP and any attachments
thereto, the undersigned proposes to furnish the services required pursuant to the above -referenced
Request for Proposal upon the terms quoted below.
Pricing for Services
The proposer should describe in detail (a) the total fees for the entire scope of the Services;
and (b) the method by which the fees are calculated. The fees must be inclusive of all
associated costs for delivery, labor, insurance, taxes, overhead, and profit.
The City will not recognize or accept any charges or fees to perform the Services that are
not specifically stated in this Cost Proposal and Exhibit 1.
In this Cost Proposal, Proposer should describe each significant phase in the process of
providing the Services to The City, and the period within which Proposer proposes to be
able to complete each such phase.
Pricing for Services
Proposers should submit their cost proposal for yearly service as well as complete
Exhibit 1 (Fee Schedule)
Year l: $ 21,957.44
Year 2: $ 23 055.32
Year 3: $ 24,208.08
Year 4: $ 25,418.49 (Renewal Option Year)
Year 5: $ 26,689.41 (Renewal Option Year)
Prices include processing, printing and mailing of an estimated 15,100 utility bills each month to include
8.5" x 11" 24# paper with perforation, 8 5/8" return window envelope and #10 large window outer envelope
with Matrix indicia and an estimated 2,365 penalty notices each month with 8.5" x 11" 24# paper with
performation and #10 large window outer envelope with Matrix indicia. Postage costs are not included.
Fee Schedule
This Fee Schedule contains a description, specifications, and pricing for each of the
elements listed below:
Water Statement
Description
Secs
Unit
Price
Water Statement
Lasering Statement: Print Variable Black/0 on pre -perforated
EA
(20# 8.5 x 11 — 3-2/3 bottom perf) variable text on address, letter
0.0718
fold Water Statement to insert into #10 Window Envelope. Insert
with #9 Business Rcpb, Envelope
Printing: PMS 287/0 with Blue Security Tint
#10
EA
Window
0.020
Envelope
_
Printing: PMS 287/0 with Blue Security Tint
#9 Business Reply
EA
0.015
Envelope
Mailing
Mailing: Variable Data Processing. Insert Statement, #9 Business
EA
Reply Envelope into #10 Window Envelope & deliver to Schertz
included
USPO — DOES NOT INCLUDE POSTAGE
Total Cost $ of 1 Kit
0.1068
Penalty Notice
Description
Specs
Unit
Price
Penalty Notice
Lasering Penalty Notice: Print Variable Black/0 on (20# 8.5 x
EA
I I)- variable text and address, letter fold Penalty Notice to insert
0.0718
into #10 Window Envelope.
#10
Printing: PMS 287/0 with Blue Security Tint
EA
Window
0.020
Envelope
_
Mailing: Variable Data Processing. Insert Penalty Notice into #10
Mailing
EA
Window Envelope & deliver to San Antonio USPO — DOES NOT
included
INCLUDE POSTAGE
— Total Cost
$ of 1 Kit 1
0.0918
Incremental Fees
Description
Secs
Unit
Price
Format Alterations
Alterations to the re -determined template or supplied flat file
HR
$125.00/hr
ADHOC
ProZramming
Specific programming that may be needed for fature changes to
template or data processing.
HR
$125.00/hr
Additional Inserts
Any additional notices that the City may want to add outside of
normal program work.
Quote at
time of
Need
2 Sided Lasering
Printing on both sides of Water Statements or Penalty Notices
EA
included
Rush Fees
For any files supplied after deadline and expected to mail within
less than 48 hours.
% Increase
to standard
no charge*
"Kush fees apply to rush inserts and programming changes.
Miscellaneous Fees
The Proposer shall list any miscellaneous fess not otherwise outlined in this cost proposal,
to include implementation, setup fees, and optional services that may be offered to the City.
Please refer to attached Optional Services Pricing.
MATRIX
OPTIONAL SERVICES PRICING
Implementation/Utility Set-up
Additional Impressions — Black on One Side
Oversized Bills (8-99 pages)
- Includes 9 x 12" Envelope
- Inserting of Statements More than 8 Pages
Oversized Bills (100 + pages) Includes the Window Box
Additional Inserts — Cost to Insert (Newsletter, Reports, Buck Slips, etc.)
Offline Folding for Flat Client -Supplied Inserts
Bill Suppressions
Search & View Bill Archive — Includes 12 Months of Storage
Waived One -Time
$0.035 Each
$0.35 Each
$5.00 Each
$0.005 Each
$0.005 Each
$0.035 Suppression
$0.008 Each
API — Allows clients already utilizing the S&V service or their eBill payment vendor, $200.00 Month
a back -end path to access PDFs from our system. This product is a connector
service between the client application or website and the indexed billing
PDFs.
NCOALink — Corrections made from the USPS National Change of Address $0.25 Correction
database. Corrections are provided in our standard reports so you can update your
records and prevent future charges.
Additional Programming —Client Requested/Approved Change Requests $125.00 Hour
Special Handling — Overnight + FedEx or UPS Delivery Cost Each
Estimated Postage - Based on a 1-3-ounce piece and the lowest possible 5-digit $0.504 Each
zip code rate. Actual postage will apply as determined by the USPS.
*Pricing Does Not Include Applicable Sales Tax
Exhibit "B"
REQUIREMENTS FOR ALL INSURANCE DOCUMENTS
The Contractor shall comply with each and every condition contained herein. The Contractor shall provide and maintain the
minimum insurance coverage set forth below during the term of its agreement with the City. Any Subcontractor(s) hired by
the Contractor shall maintain insurance coverage equal to that required of the Contractor. It is the responsibility of the
Contractor to assure compliance with this provision. The City of Schertz accepts no responsibility arising from the conduct,
or lack of conduct, of the Subcontractor.
INSTRUCTIONS FOR COMPLETION OF INSURANCE DOCUMENT
With reference to the foregoing insurance requirements, Contractor shall specifically endorse applicable insurance policies
as follows:
1. The City of Schertz shall be named as an additional insured with respect to General Liability and Automobile
Liability on a separate endorsement.
2. A waiver of subrogation in favor of The City of Schertz shall be contained in the Workers Compensation and all
liability policies and must be provided on a separate endorsement.
3. All insurance policies shall be endorsed to the effect that The City of Schertz will receive at least thirty (30) days
written notice prior to cancellation or non -renewal of the insurance.
4. All insurance policies, which name The City of Schertz as an additional insured, must be endorsed to read as primary
and non-contributory coverage regardless of the application of other insurance.
5. Chapter 1811 of the Texas Insurance Code, Senate Bill 425 82(R) of 2011, states that the above endorsements
cannot be on the certificate of insurance. Separate endorsements must be provided for each of the above.
6. All insurance policies shall be endorsed to require the insurer to immediately notify The City of Schertz of any
material change in the insurance coverage.
7. All liability policies shall contain no cross liability exclusions or insured versus insured restrictions.
8. Required limits may be satisfied by any combination of primary and umbrella liability insurances.
9. Contractor may maintain reasonable and customary deductibles, subject to approval by The City of Schertz.
10. Insurance must be purchased from insurers having a minimum AmBest rating of B+.
11. All insurance must be written on forms filed with and approved by the Texas Department of Insurance. (ACORD
25 2010/05). Coverage must be written on an occurrence form.
12. Contractual Liability must be maintained covering the Contractors obligations contained in the contract. Certificates
of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain
provisions representing and warranting all endorsements and insurance coverages according to requirements and
instructions contained herein.
13. Upon request, Contractor shall furnish The City of Schertz with certified copies of all insurance policies.
14. A valid certificate of insurance verifying each of the coverages required above shall be issued directly to the City
of Schertz within ten (10) business days after contract award and prior to starting any work by the successful
Contractor's insurance agent of record or insurance company. Also, prior to the start of any work and at the same
time that the Certificate of Insurance is issued and sent to the City of Schertz, all required endorsements identified
in sections A, B, C and D, above shall be sent to the City of Schertz. The certificate of insurance and endorsements
shall be sent to:
City of Schertz emailed to: urchasin u,schertz.com
Purchasing Department Faxed to: 210-619-1169
1400 Schertz Parkway
MY OF SCHERTZ PAGE 14 Service Agreement
oRo® CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Linwood Guardian Risk Management LLC
759 Dick Rd
Cheektowaga, NY 14225
Tamara Boyle, ACSR, AINS
(716) 710-8910
INSURED Dataprose LLC INSURERB.- Nutmeg Insurance Company 39608
Matrix Imaging Solutions LLC INSURERC: ACE American Insurance Company 22667
6341 Inducon Dr E INSURERD:
Sanborn, NY 14132-9016 INSURERE:
INSURER F :
COVERAGES CERTIFICATE NUMBER: 00050473-241001144932 REVISION NUMBER: 104
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSRADDL SUBR POLICY EFF POLICY EXP
TYPE OF INSURANCEyc�n POLICY NUMBER IMMA3DNYM fMM1DDrfYYY)LIMITS
A
X
COMMERCIAL GENERAL LIABILITY
Y Y
01 SBAAZ8CRH 10/1/2024
10/1/2025
EACH OCCURRENCE
$ 1,000,000
CLAIMS -MADE I —XI OCCUR
DAM —AGE RENTED
PREMISES Ea occurrence)
$ 1,000,000
MED EXP Any one person)
$ 10,000
PERSONAL & ADV INJURY
$ 11000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$ 2,000,000
X POLICY PRO-
JECT LOC
PRODUCTS -COMP/OP AGG
$ 2,000,000
COMBINED
ccden SINGLE LIMIT
Ea accident
$
$ 1,000,000
OTHER:
Y Y
01 UECAA4877 10/1/2024
10/112025
B
_r
AUTOMOBILE LIABILITY
BODILY INJURY (Per person)
$
X ANY AUTO
OWNED SCHEDULED
X A
AUTOS ONLY UTOS
BODILY INJURY (Per accident)
$
HIRED X NON -OWNED
AUTOS ONLY X AUTOS ONLY
PROPERTY DAMAGE
Per accident
$
A
X
UMBRELLA LIAB
X
OCCUR
Y
Y ' 01SBAAZ8CRH 10/1/2024
10/1/2025
EACH OCCURRENCE
$ 10,000,000
AGGREGATE
$ 10,000,000
EXCESS LIAB
CLAIMS -MADE
DED ' X I RETENTIONS 10,000
$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y / N
ANY PROPRIETOR/PARTNER/EXECUTIVE ❑
OFFICERIMEMBER EXCLUDED?
N / A
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOY
$
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
$
C Cyber/Technology E$O
Y
Y
F1731757AO02
10/1/2024
10/1/2025
Per Claim 51000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required)
The City of Schertz, its commissioners, partners, officials, directors, officers, agents and employees are included as additional
insureds where required by written contract.
Waiver of subrogation applies when required by written contract.
GtH:III IG;AIE HOLDER CANCELLATION
City of Schertz
1400 Schertz Parkway
Schertz, TX 78154
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
01988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Printed by TAB on 11/26/2024 at 04:47PM
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
3/20/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Gilroy Keman & Gilroy
210 Clinton Rd
New Hartford NY 13413
INSURED
DATAPROSE LLC
1122 W Bethel Road Ste 100
Coppell TX 75019
wi: Igo. Ego: 315-768-8888
E-MAIL
ADDRESS: Service@gkgrisk.com
INSURER(S) AFFOF
INSURERA: MEMIC Indernn4 CO
MATRIMA-01 INSURERS:
INSURER C :
INSURER D :
INSURER E :
COVERAGES CERTIFICATE NUMBER:1825560781 REVISION NUMBER:
315-768-8600
NAIC #
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
1LTR TYPE OF INSURANCE ADDL SUB POLICY NUMBER MWD�r EFF POLICY EXP LIMITS
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
$
CLAIMS -MADE OCCUR
AMA TO RENTED
PREMISES Ea occurrence
$
MED EXP (Any one person)
$
PERSONAL &ADV INJURY
$
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$
POLICY ❑PRO ❑ LOC
JECT
PRODUCTS - COMP/OP AGG
$
$
OTHER:
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
Ea accident
$
BODILY INJURY (Per person)
ANY AUTO
$
{ OWNED SCHEDULED
AUTOS ONLY AUTOS
BODILY INJURY (Per accident)
$
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY
PROPERTY DAMAGE
Per accident
$
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
AGGREGATE
$
EXCESS LIAB
-71
CLAIMS -MADE
DIED RETENTION$
$
A WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y / N
Y
3102808597
4/1/2024
4/1/2025
X SPER
TATUTE ERH
E.L. EACH ACCIDENT
$ 1,000,000
ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBEREXCLUDED?
(Mandatory In NH)
N/A
E.L. DISEASE - EA EMPLOYEE
$ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below
I
E.L. DISEASE - POLICY LIMIT
$1,000,000
i
i
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required)
WAIVER OF SUBROGATION IN FAVOR OF CERTFICIATE HOLDER WHEN REQUIRED BY WRITTEN CONTRACT
CERTIFICATE HOLDER CANCELLATION
SCHERTZ, CITY OF
RISK MANAGEMENT
1400 SCHERTZ PARKWAY
SCHERTZ TX 778154
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
,4/,1-)f-
01988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD