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25-R-039 Vanguard Cleaning Systems_Custodial ServicesRESOLUTION 25-R-039 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AGREEMENT WITH VANGUARD CLEANING SYSTEMS FOR CUSTODIAL SERVICES AND OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, the City of Schertz (the "City") requires cleaning of its occupied buildings to meet typical cleaning needs; and WHEREAS, City staff needs to enter into a new contract due to the previous vendor withdrawing from the contract; and WHEREAS, the City solicited proposals from qualified vendors for commercial cleaning services; and WHEREAS, after extensive analysis of the responses provided by each of the eighteen (18) prospective vendors, City staff is confident Vanguard Cleaning Systems can provide the best service at the best value; and WHEREAS, the City of Schertz will fund the cleaning services provided by Vanguard Cleaning Systems through the approved 2024-2025 annual budget. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes a contract with Vanguard Cleaning Systems for commercial cleaning services at all City owned facilities substantially as set forth in Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND ADOPTED, this P day of n , 2025. CITY OF SCHERTZ. TEXAS A4TSTA / ems' Sheila Edmondlon, City Secretary EXHIBIT A Custodial Services Agreement with Vanguard Cleaning Systems CITY OF SCHERTZ SERVICE AGREEMENT THE STATE OF TEXAS § GUADALUPE COUNTY § This Service Agreement ("Agreement") is made and entered by and between the City of Schertz, Texas, (the "City") a Texas municipality, and Vanguard Cleaning Systems("Contractor"). Section 1. Duration This Agreement shall become effective upon the date of the final signature affixed hereto and shall remain in effect through April 30, 2028 with the option to renew for two (2) additional terms of one (1) year each unless terminated as provided for in this Agreement. Section 2. Scope of Work (A) Contractor shall perform the Work as more particularly described in the Scope of Work attached hereto as Exhibit "A". The work as described in the Scope of Work constitutes the "Project". (B) The Quality of Work provided under this Agreement shall be of the level of quality performed by Contractors regularly rendering this type of service. (C) The Contractor shall perform its Work for the Project in compliance with all statutory, regulatory and contractual requirements now or hereafter in effect as may be applicable to the rights and obligations set forth in the Agreement. (D) The Contractor may rely upon the accuracy of reports and surveys provided to it by the City except when defects should have been apparent to a reasonably competent Contractor or when it has actual notice of any defects in the reports and surveys. Section 3. Compensation (A) The Contractor shall be paid in full upon completion of the projector in the manner set forth in Exhibit "A" and as provided herein. (B) Billing Period. Subject to Chapter 2251, Texas Government Code (the "Prompt Payment Act"), payment is due within thirty (30) days of the City's receipt of the Contractor's invoice. Interest on overdue payments shall be calculated in accordance with the Prompt Payment Act. (C) Reimbursable Expenses. Any and all reimbursable expenses related to the Project shall be included in the scope of Work (Exhibit A) and accounted for in the total contract amount. (D) Payments Subject to Future Appropriation. This Agreement shall not be construed as a commitment, issue, pledge or obligation of any specific taxes or tax revenues for payment to Contractor. CITY OF SCHERTZ PAGE 1 Service Agreement (1) All payments or expenditures made by the City under this Agreement are subject to the City's appropriation of funds for such payments or expenditures to be paid in the budget year for which they are made. (2) The payments to be made to Contractor, or other expenditures under this Agreement, if paid, shall be made solely from annual appropriations of the City as may be legally set aside for the implementation of Article III, Section 52-a of the Texas Constitution or Chapter 380 of the Texas Local Government Code or any other economic development or financing program authorized by statute or home rule powers of the City under applicable Texas law, subject to any applicable limitations or procedural requirements. (3) In the event the City does not appropriate funds in any fiscal year for payments due or expenditures under this Agreement, the City shall not be liable to Contractor for such payments or expenditures unless and until appropriation of said funds is made; provided, however, that Contractor, in its sole discretion, shall have the right but not the obligation to terminate this Agreement and shall have no obligations under this Agreement for the year in respect to which said unappropriated funds relate. (4) To the extent there is a conflict between this Section and any other language or covenants in this Agreement, this Section 3 shall control. Section 4. Time of Completion The prompt completion of the Work under the Scope of Work relates is critical to the City. Unnecessary delays in providing Work under a Scope of Work shall be grounds for dismissal of the Contractor and termination of this Agreement without any or further liability to the City other than a prorated payment for necessary, timely, and conforming work done by Contractor prior to the time of termination. Section 5. Insurance Before commencing work under this Agreement, Contractor shall obtain and maintain the liability insurance provided for below throughout the term of the Project plus an additional two years. The contractor shall provide evidence of such insurance to the City. Such documentation shall meet the requirements noted in Exhibit B. Contractor shall maintain the following limits and types of insurance: Workers Compensation Insurance: Contractor shall carry and maintain during the term of this Agreement, workers compensation and employers' liability insurance meeting the requirements of the State of Texas on all the Contractor's employees carrying out the work involved in this contract. General Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, general liability insurance on a per occurrence basis with limits of liability not less than $1,000,000 for each occurrence and for fire damage. For Bodily Injury and Property Damage, coverage shall be no less than $1,000,000. As a minimum, coverage for Premises, Operations, Products and Completed Operations shall be $2,000,000. This coverage shall protect the public or any person from injury or property damage sustained by reason of the Contractor or its employees carrying out the work involved in this Agreement. The general aggregate shall be no less than $2,000,000. Automobile Liability Insurance: Contractor shall carry and maintain during the term of this Agreement, automobile liability insurance with either a combined limit of at least $1,000,000 per CM OF SCHERTZ PAGE 2 Service Agreement occurrence for bodily injury and property damage or split limits of at least $1,000,000 for bodily injury per person per occurrence and $1,000,000 for property damage per occurrence. Coverage shall include all owned, hired, and non -owned motor vehicles used in the performance of this contract by the Contractor or its employees. Subcontractor: In the case of any work sublet, the Contractor shall require subcontractor and independent contractors working under the direction of either the Contractor or a subcontractor to carry and maintain the same workers compensation and liability insurance required of the Contractor. Qualifying Insurance: The insurance required by this Agreement shall be written by non -assessable insurance company licensed to do business in the State of Texas and currently rated "B+" or better by the A.M. Best Companies. All policies shall be written on a "per occurrence basis" and not a "claims made" form. Evidence of such insurance shall be attached as Exhibit "C". Failure of Certificate Holder to demand a certificate or other evidence of full compliance with these insurance requirements or failure of Certificate Holder to identify a deficiency from evidence that is provided will not be construed as a waiver of Insured's obligation to maintain such insurance. Section 6. Miscellaneous Provisions (A) Subletting. The Contractor shall not sublet or transfer any portion of the work under this Agreement, or any Scope of Work issued pursuant to this Agreement unless specifically approved in writing by the City, which approval shall not be unreasonably withheld. Subcontractors shall comply with all provisions of this Agreement and the applicable Scope of Work. The approval or acquiescence of the City in the subletting of any work shall not relieve the Contractor of any responsibility for work done by such subcontractor. (B) Compliance with Laws. The Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts, administrative, or regulatory bodies in any matter affecting the performance of this Agreement, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Contractor shall furnish the City with satisfactory proof of compliance. (C) Independent Contractor. Contractor acknowledges that Contractor is an independent contractor of the City and is not an employee, agent, official or representative of the City. Contractor shall not represent, either expressly or through implication, that Contractor is an employee, agent, official or representative of the City. Income taxes, self-employment taxes, social security taxes and the like are the sole responsibility of the Contractor. (D) Non -Collusion. Contractor represents and warrants that Contractor has not given, made, promised or paid, nor offered to give, make, promise or pay any gift, bonus, commission, money or other consideration to any person as an inducement to or in order to obtain the work to be provided to the City under this Agreement. Contractor further agrees that Contractor shall not accept any gift, bonus, commission, money, or other consideration from any person (other than from the City pursuant to this Agreement) for any of the Work performed by Contractor under or related to this Agreement. If any such gift, bonus, commission, money, or other consideration is received by or offered to Contractor, Contractor shall immediately CITY OF SCHERTZ PAGE 3 Service Agreement report that fact to the City and, at the sole option of the City, the City may elect to accept the consideration for itself or to take the value of such consideration as a credit against the compensation otherwise owing to Contractor under or pursuant to this Agreement. (E) Force Majeure. If the performance of any covenant or obligation to be performed hereunder by any party is delayed as a result of circumstances which are beyond the reasonable control of such party (which circumstances may include, without limitation, pending litigation, acts of God, war, acts of civil disobedience, fire or other casualty, shortage of materials, adverse weather conditions [such as, by way of illustration and not of limitation, severe rain storms or below freezing temperatures, or tornados] labor action, strikes or similar acts, moratoriums or regulations or actions by governmental authorities), the time for such performance shall be extended by the amount of time of such delay, but no longer than the amount of time reasonably occasioned by the delay. The party claiming delay of performance as a result of any of the foregoing force majeure events shall deliver written notice of the commencement of any such delay resulting from such force majeure event not later than seven (7) days after the claiming party becomes aware of the same, and if the claiming party fails to so notify the other party of the occurrence of a force majeure event causing such delay and the other party shall not otherwise be aware of such force majeure event, the claiming party shall not be entitled to avail itself of the provisions for the extension of performance contained in this subsection. (F) Conflict of Terms. Scope of work: In the case of any conflicts between the terms of this Agreement within the Scope of Work, this Agreement shall govern. The Scope of Work is intended to detail the technical scope of Work, fee schedule, and contract time only and shall not dictate Agreement terms. Other Agreements between parties: In the case of any conflicts between the terms of this Agreement and wording contained within any other attachment, amendment, and agreement executed between the parties in conjunction with this Agreement, this Agreement shall govern. (G) Non -Boycott of Israel. Pursuant to Section 2270.002 of the Texas Government Code, Contractor certifies that either (i) it meets an exemption criterion under Section 2270.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the contract resulting from this solicitation. Contractor shall state any facts that make it exempt from the boycott certification as an attachment to this agreement. Relevant definitions from the bill: "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company, or affiliate of those entities or business associations that exists to make a profit. 'Boycott Israel' means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes. CITY OF SCHERTZ PAGE 4 Service Agreement (H) Non -Boycott of Energy. Pursuant to Texas Senate Bill 13 (2021), Contractor certifies that either (i) it does not boycott Israel and will not boycott energy companies; and (2) will not boycott energy companies during the term of the contract resulting from this solicitation. Contractor shall state any facts that make it exempt from the boycott certification as an attachment to this agreement. (I) Non -Boycott of Firearm Entity. Pursuant to Texas Senate Bill 19 (2021), Contractor certifies that it: (a) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (b) will not discriminate during the term of the contract against a firearm entity or firearm trade association. (J) Access to Premises. Authorized representatives of the Contractor will be allowed access to the facilities on City premises at reasonable times to fulfil the obligations of the Contractor regarding such facilities. The contractor shall adhere to all City rules, regulations, and guidelines while on City property. It is expressly understood that the City may limit or restrict the right of access herein granted in any manner considered necessary (e.g., national security, public safety). (K) INTERLOCAL PARTICIPATION The City may enter Interlocal Cooperation Purchasing Agreements with other governmental entities or governmental cooperatives (hereafter collectively referred to as "Entity" or "Entities") to enhance the City's purchasing power. At the City's sole discretion and option, City may inform other Entities that they may acquire items listed in this IFB. Such acquisition(s) shall be at the prices stated herein and shall be subject to bidder's acceptance. Entities desiring to acquire items listed in this IFB shall be listed on a rider attached hereto, if known at the time of issuance of the IFB. City may issue subsequent riders after contract award setting forth additional Entities desiring to utilize this bid. VENDOR shall sign and return any subsequently issued riders within ten calendar days of receipt. In no event shall City be considered a dealer, re -marketer, agent or other representative of Vendor or Entity. Further, City shall not be considered and is not an agent; partner or representative of the Entity making purchases hereunder, and shall not be obligated or liable for any such order. Entity purchase orders shall be submitted to Vendor by the Entity. City will not be liable or responsible for any obligations, including, but not limited to, payment, and for any item ordered by an entity other than City. Vendor authorizes City's use of Vendor's name, trademarks and Vendor provided materials in City's presentations and promotions regarding the availability of use of this contract. The City makes no representation or guarantee as to any minimum amount being purchased by City or Entities, or whether Entity will purchase utilizing City's contract. Section 7. Termination (A) This Agreement may be terminated: CITY OF SCHERTZ PAGE 5 i . Service Agreement (1) By the mutual agreement and consent of both Contractor and City; (2) By either party, upon the failure of the other party to fulfill its obligations as set forth in either this Agreement or a Scope of Work issued under this Agreement; (3) By the City, immediately upon notice in writing to the Contractor, as consequence of the failure of Contractor to perform the Work contemplated by this Agreement in a timely or satisfactory manner; (4) By the City, at will and without cause upon not less than thirty (30) days written notice to the Contractor. (B) If the City terminates this Agreement pursuant to subsection 7(A)(2) or (3), above, the Contractor shall not be entitled to any fees or reimbursable expenses other than the fees and reimbursable expenses then due and payable as of the time of termination and only then for those Work that have been timely and adequately performed by the Contractor considering the actual costs incurred by the Contractor in performing work to date of termination, the value of the work that is nonetheless usable to the City, the cost to the City of employing another Contractor to complete the work required and the time required to do so, and other factors that affect the value to the City of the work performed at time of termination. In the event of termination not the fault of the Contractor, the Contractor shall be compensated for all basic, special, and additional Work actually performed prior to termination, together with any reimbursable expenses then due. Section 8. Indemnification CONTRACTOR AGREES TO INDEMNIFY AND HOLD THE CITY OF SCHERTZ, TEXAS AND ALL OF ITS PRESENT, FUTURE AND FORMER AGENTS, EMPLOYEES, OFFICIALS AND REPRESENTATIVES HARMLESS IN THEIR OFFICIAL, INDIVIDUAL AND REPRESENTATIVE CAPACITIES FROM ANY AND ALL CLAIMS, DEMANDS, CAUSES OF ACTION, JUDGMENTS, LIENS AND EXPENSES (INCLUDING ATTORNEY'S FEES, WHETHER CONTRACTUAL OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY), COSTS AND DAMAGES (WHETHER COMMON LAW OR STATUTORY, AND WHETHER ACTUAL, PUNITIVE, CONSEQUENTIAL OR INCIDENTAL), OF ANY CONCEIVABLE CHARACTER, FOR INJURIES TO PERSONS (INCLUDING DEATH) OR TO PROPERTY (BOTH REAL AND PERSONAL) CREATED BY, ARISING FROM OR IN ANY MANNER RELATING TO THE WORK OR GOODS PERFORMED OR PROVIDED BY CONTRACTOR — EXPRESSLY INCLUDING THOSE ARISING THROUGH STRICT LIABILITY OR UNDER THE CONSTITUTIONS OF THE UNITED STATES. Section 9. Notices Any notice required or desired to be given from one party to the other party to this Agreement shall be in writing and shall be given and shall be deemed to have been served and received (whether actually received or not) if (i) delivered in person to the address set forth below; (ii) deposited in an official depository under the regular care and custody of the United States Postal Service located within the confines of the United States of America and sent by certified mail, return receipt requested, and addressed to such party at the address hereinafter specified; or (iii) delivered to such party by courier receipted delivery. Either party may designate another address within the confines of the continental United States of America for notice, but until written notice of such change is received by the other party, the last address of such party designated for notice shall remain such party's address for notice. Section 10. No Assignment CITY OF SCHERTZ PAGE 6 Service Agreement Neither parry shall have the right to assign that parry's interest in this Agreement without the prior written consent of the other party. Section 11. Severability If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, there shall be added automatically to this Agreement a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. Section 12. Waiver Either City or the Contractor shall have the right to waive any requirement contained in this Agreement that is intended for the waiving party's benefit, but, except as otherwise provided herein, such waiver shall be effective only if in writing executed by the party for whose benefit such requirement is intended. No waiver of any breach or violation of any term of this Agreement shall be deemed or construed to constitute a waiver of any other breach or violation, whether concurrent or subsequent, and whether of the same or of a different type of breach or violation. Section 13. Governing Law; Venue This Agreement and all of the transactions contemplated herein shall be governed by and construed in accordance with the laws of the State of Texas. The provisions and obligations of this Agreement are performable in Guadalupe County, Texas such that exclusive venue for any action arising out of this Agreement shall be in Guadalupe County, Texas. Section 14. Paragraph Headings; Construction The paragraph headings contained in this Agreement are for convenience only and shall in no way enlarge or limit the scope or meaning of the various and several paragraphs hereof. Both parties have participated in the negotiation and preparation of this Agreement and this Agreement shall not be construed either more or less strongly against or for either party. Section 15. Binding Effect Except as limited herein, the terms and provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, devisees, personal and legal representatives, successors and assigns. Section 16. Gender Within this Agreement, words of any gender shall be held and construed to include any other gender, and words in the singular number shall be held and construed to include the plural, unless the context otherwise requires. Section 17. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which shall constitute but one and the same instrument. Section 18. Exhibits & Attachments All exhibits and attachments to this Agreement are incorporated herein by reference for all purposes wherever reference is made to the same. Section 19. Entire Agreement It is understood and agreed that this Agreement, which incorporates the original RFP, Contractor's CIW OF SCHERTZ PAGE 7 Service Agreement Response to RFP, and Purchase Order(s) issued for payment contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements or understandings between the parties relating to the subject matter. No oral understandings, statements, promises or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. Order of Precedence. In the event of a conflict between the terms and conditions included in the body of this Agreement and the terms and conditions included in any of the incorporated documents, the order of precedence shall be: (a)Agreement; (b) the attachments and/or exhibits to Agreement, (c)Contractor's Response to RFP, and (d) Purchase Order(s). Section 20. Relationship of Parties Nothing contained in this Agreement shall be deemed or construed by the parties hereto or by any third party to create the relationship of principal and agent or of partnership or of joint venture or of any association whatsoever between the parties, it being expressly understood and agreed that no provision contained in this Agreement nor any act or acts of the parties hereto shall be deemed to create any relationship between the parties other than the relationship of independent parties contracting with each other solely for the purpose of effecting the provisions of this Agreement. Section 21. Right To Audit City shall have the right to examine and audit the books and records of Contractor with regards to the work described in Exhibit A, or any subsequent changes, at any reasonable time. Such books and records will be maintained in accordance with generally accepted principles of accounting and will be adequate to enable determination of. (1) the substantiation and accuracy of any payments required to be made under this Agreement; and (2) compliance with the provisions of this Agreement. Section 22. Dis ute Resolution In accordance with the provisions of Subchapter I, Chapter 271, TEx. LOCAL Gov'T CODE, the parties agree that, prior to instituting any lawsuit or other proceeding arising from a dispute under this agreement, the parties will first attempt to resolve the dispute by taking the following steps: (1) A written notice substantially describing the nature of the dispute shall be delivered by the dissatisfied party to the other party, which notice shall request a written response to be delivered to the dissatisfied party not less than 5 days after receipt of the notice of dispute. (2) If the response does not reasonably resolve the dispute, in the opinion of the dissatisfied party, the dissatisfied party shall give notice to that effect to the other party whereupon each party shall appoint a person having authority over the activities of the respective parties who shall promptly meet, in person, in an effort to resolve the dispute. (3) If those persons cannot or do not resolve the dispute, then the parties shall each appoint a person from the highest tier of managerial responsibility within each respective party, who shall then promptly meet, in person, in an effort to resolve the dispute. Section 23. Disclosure of Business Relationships/Affiliations; Conflict of Interest Ouestionnaire Contractor states that it is in compliance with the applicable filing and disclosure requirements of Chapter 176 of the Texas Local Government Code. Certificate of Interested Parties Effective January 1, 2016, pursuant to House Bill 1295 passed by the 84th Texas Legislature (Section 2252.908, Texas Government Code, as amended) and formal rules released by the Texas Ethics Commission (TEC), all contracts with private business entities requiring approval by the CITY OF SCHERTZ PAGE 8 Service Agreement Schertz City Council will require the on-line completion of Form 1295 "Certificate of Interested Parties." Form 1295 is also required for all contract amendments, extensions or renewals. Contractors are required to complete and file electronically with the Texas Ethics Commission using the online filing application. Please visit the State of Texas Ethics Commission website, hops://www.ethics.state.tx.us/whatsnew/elf info forml295.htm and hnps://www.ethics.state.tx.us/tec/1295-Info.htm for more information. IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL. COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS C MISDEMEANOR. [The remainder of this page is intentionally left blank.] CITY OF SCHERTZ PAGE 9 Service Agreement EXECUTED on this the day of , 20_ CITY: CONTRACTOR: By: By: Name: Steve Williams Name: Title: City Manager Title: ADDRESS FOR NOTICE: CITY: City of Schertz Attn: Steve Williams, City Manager 1400 Schertz Parkway Schertz, Texas 78154 CONTRACTOR: Vanguard Cleaning Systems Attn: Bobby Perez, Sales Manager 1638 LockHill Selma San Antonio, Texas 78213 CITY OF SCHERTZ PAGE 10 Service Agreement SCOPE OF WORK General The minimum requirements and the specifications for the Services, as well as certain requests for information to be provided by the Proposer as part of its proposal, are set forth below. Project Scope The contractor shall provide all labor, materials and equipment to perform cleaning services of the municipal building listed below: FACILITY CLEANING CLEANING TIME **TOTAL LOCATION DAYS BLDG SQFT LIBRARY DAILY 8pm-Complete MON-THURS 30,000 SQFT 798 Schertz 6 m-Com lete FRI-SUN Pkw CITY HALL MON-FRI 6pm- Complete 11500 SQFT 1400 Schertz Pkw , Bld 1 ADMINISTRATION MON-FRI 4pm-5pm (HR Offices) 9500 SQFT 1400 Schertz 5 m-com fete rest of facility Pkmy, Idg 2 COMMUNITY MON-FRI 5PM- Complete 4500 SQFT 1400 Schertz CENTER Pkwy, Bldg 3 COUNCIL MON, WED, FRI 5PM- Complete 5500 SQFT 1400 Schertz CHAMBERS Pkw , Bld 4 Police Department DAILY 10AM-5PM 15,640 SQFT 1400 Schertz Pkwy, Bldg 6 Fire Department MON-FRI 10AM-5PM 11,960 SQFT 1400 Schertz Pkw , Bldg 7 EMS Department MON-FRI 10AM-5PM 9,640 SQFT 1400 Schertz P , Bldg 8 EMS & Purchasing MON-FRI 10AM-5PM 3,480 SQFT 1400 Schertz 8AM-10AM P19yy, Bldg 9 ANIMAL MON-FRI 3000 SQFT 800 Community SERVICES Circle PUBLIC WORKS MON-FRI 5PM- Complete 6000 SQFT 10 Commercial 5PM- Complete Place Bldg 2 PARKS MON, WED, FRI 2200 SQFT 10 Commercial Place Bldg 1 Engineering MON, WED, FRI 5PM- Complete 2200 SQFT 11 Commercial Place, Bldg 2 FLEET MON, WED, FRI 5PM- Complete 2200 SQFT 27 Commercial Place be cleaned will be less *This SOFT is for the total building size. the area within the building to as some facilities have storage bays or other areas that will not be cleaned. City of Schertz Furnished Supplies • Paper goods (toilet tissue, tissue paper, paper towels, toilet seat covers) • Soaps (antibacterial, liquid, sanitizers and dishwashing soap • Trash can liners • Deodorant and urinal blocks or screens • Air fresheners Contractor Furnished Supplies • Cleaning materials and chemicals • Cleaning tools (mops, brooms, etc.,) • Contractors shall use separate sets of cleaning equipment for bathrooms, kitchens/breakrooms, and other areas to avoid cross -contamination. Regular Maintenance Schedule for KitchenBreakroom/Sink Areas Frequency Description: (D) is Daily and (W) is Weekly • D - Clean all counters, sinks, and cupboards with antibacterial cleaner. • D - Wipe down all tables and chairs. • D - Empty and rinse all coffeepots. • D - Turn off and wipe down coffee machines and clean coffee spills. • D - Wipe down refrigerators, ranges, microwaves, and vending • machines. • D - Dust mop hard tile floors. • D - Vacuum carpeted floors. • D - Wet mop hard tile floors with germicidal disinfectant, using separate mop and cleaning solution from other areas. • W - Clean walls, particularly around drinking fountains and coffee machines. General Facility Cleaning Requirements Daily Services The following services shall be performed daily by the contractor according to the building schedule: • Sweep all flooring using dust -down preparation; damp mop all flooring in entrance foyers. • Vacuum all carpeted areas and rugs, moving light Furniture other than desks, file cabinets, etc. • Spot clean carpets as needed for stains under 5 inches in diameter. • Empty, clean and damp dust all wastepaper baskets. • Maintain Resilient Floors. • Sweep all areas. • Mop all flooring with disinfectant cleaner. • Remove spillage. • Remove gum, tar and other materials. • Maintain Janitor Closets. • Clean sink or basin. • Remove waste and place for disposal. • Maintain organized supply cabinets and/or shelves. • Maintain Lavatories. • Wash and polish all mirrors, powder shelves, bright work, enameled surfaces, etc., including but not limited to, flush-o-meters, piping and toilet seat hinges. • Wash and wipe dry both sides of all toilet seats. • Wipes clean all toilet tissues, soap, towel and sanitary napkin dispensers and disposable units. • Wash all basins, bowls and urinals, and disinfect. • Wash all partitions, dispensers and receptacles using City of Schertz approved proper disinfectant. • Empty wastepaper and refuse in a designated area. • Restock all dispensers with City provided consumables. • Dust and wipe clean cleared horizontal surfaces, to include seats in public areas and windowsills. • Clean and polish all water fountains • Remove all fingerprints, scuff marks and chewing -gum wherever found. Monthly Services The following services shall be performed monthly for all buildings: • Dust all pictures, frames, charts, graphs and similar wall hangings not reached in nightly cleaning. • Dust all vertical surfaces such as partitions, ventilating louvers, fresh air register grills and others not reached in daily cleaning. • Dust all mini and/or vertical blinds. Emergency Cleaning for Biological Cleanup • The contractor shall be available for on -call emergency biological cleanup for blood or other bodily substances/fluids to ensure proper cleaning and disinfecting as needed to prevent the spread of germs and/or diseases. This will be considered an additional service and separate fees outside the normal cleaning will be authorized. • The contractor shall be solely responsible for ensuring personnel conducting a biological cleanup are provided with effective equipment to perform the task in accordance with OSHA Guidelines. • The contractors' rate for this service shall be included in the cost proposal. Entrance Lobbies Daily Services The following services shall be performed daily by the contractor according to the building schedule: ■ Sweep and mop flooring ■ Clean all glass entrance doors, and glass adjacent to the doors ■ Empty and clean trash containers. Reline with container liner ■ Clean cigarette urns ■ Clean lobby area and area outside the front door up to twenty (20) feet for loose debris ■ Vacuum runner carpets ■ Empty trash bins outside of lobby entrances, as well as courtyard of Library Alternate Quarterly Service — Library Bookshelf Cleaning The following quarterly service is an optional addition to the proposal. The City may elect to award this service either as part of the main custodial service agreement to the same Contractor selected for the primary contract, or as a separate standalone agreement to a different vendor, based on the best value for the City. Additionally, the City reserves the right to forgo awarding this optional service at this time. Submitting a quote for this alternate service is optional, and failure to submit a quote for this portion of the RFP will not disqualify a proposal from consideration for the primary custodial services. Bookshelf Cleaning at Schertz Library Once per Quarter the City is requesting all bookshelves and books in the library be thoroughly cleaned and dusted in the following manner: • Starting with the top shelf of the first section in a range, wipe dust from top of books or items with a duster or microfiber cloth • Remove items from the top shelf and place them on a cart in the order they were on the shelf • Remove dust on the shelf with a duster, microfiber cloth, or vacuum • Replace items on the shelf in correct order, lining up along the front edge of the shelf and using bookends to hold upright as required. • Move to the next shelf and repeat the above steps until all shelves in a range are complete • Vacuum any dust or dirt that may have fallen onto the floor in front of the shelves Cleaning Method No Chemicals or damp cloths are to be used on books or magazines. A damp cloth and/or multipurpose cleaner may be used on the shelves, if necessary, but shelves must be dry before replacing items on the shelf. Cleaning Times This service must be completed outside of regular business hours. Work may be completed between 8:OOam-10:00am, or after closing hours, which is 8:OOpm (Mon-Thurs) and 6:OOpm (Fri -Sun). General Contractor Requirements • All work done for the Schertz Library shall be performed during non -business Library hours as directed. • Access to all City buildings shall be coordinated with Facility Services staff • Contractor shall ensure that exterior doors remain locked while work is performed and that only authorized individuals are on premises • Contractors shall only use lighting provided and not override automated lighting controls • The City shall approve all chemicals used in City buildings prior to Contractor's use. Contractor Staff Requirements • Be at least eighteen (18) years of age • Pass a pre -employment drug screening • The City would prefer it if staff already have had a CJIS Criminal Background check as it will be required to have for some facilities and would expedite the onboarding process. • Pass a nationwide criminal background check to include Sex Offender Registry and county criminal record searches based on all known addresses in past ten (10) years to be performed by the City of Schertz • Contractors working in the Animal Care Services Building will be required to pass a CJIS Criminal Background Check. Have reference checks performed • Contractor shall provide uniforms for all staff working on City Property which displays the Contractors company logo. Uniforms shall be worn during the performance of work. • Identification Badging: The City will issue an identification badging which will provide electronic access to facilities. Contractors shall always wear and have badges visible to City staff while working. The contractor is responsible for ensuring the security of all issued badges and returning badges to the City when staff will no longer be performing services. The contractor will report all loss or theft of badges as soon as possible within twenty-four (24) hours after loss of badge. Official City Holidays and Non -Workdays City facilities are closed on the following City Holidays and no service will be provided: New Years Day Martin Luther King Jr Day Presidents Day Juneteenth Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Black Friday Christmas Eve & Christmas Day If any of the above non -workdays falls on a Saturday, City offices will be closed the preceding Friday. For holidays falling on Sunday, excepting Easter, City offices will be closed the following Monday. If any holiday falls on a day preceding a Friday or follows a Monday, then Friday or Monday will also be considered a day for which City offices are closed. For Non -Scheduled Emergencies which require closure of Fleet & Facilities, Public Works, Council Chambers, Chamber of Commerce and that cleaning services will not be performed, the City will attempt to notify Contractor as soon as possible. Property Access • Parking: Contractor shall park in the general area where public parking is provided for all to use. • Building Access: Contractor shall enter the buildings in the following manner: • Library: On the west side of the complex entering the office/staff area • Fleet & Facilities, and Public Works: through the main and side entrances • Chamber of Commerce and Council Chambers must be entered through the main entrance of the facility. City Staff will open Council Chambers on the days of service. • Animal Care Services enter through the main entrance in the front • City Hall and Administration: Contractor shall enter on the doors facing the south end of both facilities Permitted Work Locations and Times The contractor may not begin cleaning services prior to the specified cleaning times, which are also referenced in the table above. The start and completion times listed below are subject to change with a minimum of three (3) days' written notice to the contractor. • Schertz Library: The contractor shall begin work in the office and staff areas at 8:00 PM (Mon-Thurs) and 6:00 PM (Fri -Sun). Cleaning of the remaining facility may occur after all library patrons (excluding staff) have departed, typically within fifteen (15) minutes after closing. • Police Dept, Fire Dept, EMS Dept, EMS Billing & Purchasing: Contractor shall complete cleaning between 10:00am-5:OOpm • Administration Building: Contractor shall clean the HR Offices between 4:00pm- 5:00pm, the rest of the facility will be cleaned after business hours starting at 5:OOpm • City Hall, Administration (other than HR Offices), Community Center, Council Chambers, Public Works, Parks, Engineering, and Fleet facilities contractor can start cleaning after business hours at 5:OOpm. • Animal Services: Cleaning shall be completed between 8:00am-10:00am prior to the facility opening to the public. Communication The Contractor shall communicate through group email format, which will be provided by the City. The guidelines for this communication are stated below: • The contractor shall communicate through group email all information related to the facility and/or the services being provided. Contractor shall have a maximum time of24-hours from the day of service provided, if a problem occurs or exists, to notify the City unless otherwise noted in this contract. • Library staff will provide feedback as related to the service of this contract through the group email provided by the City within a maximum time of 24 hours from day of service provided, if a problem occurs or exists, to notify Contractor and Facility Services. • Facility Services will be main point of contact with Contractor to provide feedback and any correspondence with Contractor and/or Library staff as it relates to the terms of this contract. • If for any reason email communication cannot occur, all parties must use any available means or resource available that can reasonably be accommodated. Safety Plan The following Safety Plan is for the protection of people and property affected by the services performed under this agreement: The Contractor shall create, maintain, and supervise conditions and programs to facilitate and promote safe execution of the Work, and shall supervise the Work with the attention and skill required to assure its safe perfoImancc. Safety provisions shall conform to OSHA requirements and all other federal, state, county, and local laws, ordinances, codes, and regulations. Where any of these conditions are in conflict, the more stringent requirement shall be followed. The Contractor shall employ methods, safety precautions, and protective measures that will reasonably prevent damage, injury or loss to: ➢ The public, in general; patrons, visitors, guests and City employees and ➢ Materials and equipment or other propel ty located within or part of the City facilities. The Contractor shall promptly notify and remedy of damage and loss to property, caused in whole or in part by the fault or negligence of the Contractor, or anyone for whose acts they may be liable as provided below: ➢ Non -Emergency - Notifications of any damage or loss of property should be reported within a 24-hour period for any non -critical item, element, or condition that does not place any potential risk to personal safety and/or potential damage to property that exists or occurs during any time of work being performed. ➢ Emergency - Contractor shall notify City immediately if any damage or loss of prope 1 ty that places any potential risk to personal safety and/or prope 1 ty exists or occurs during the time of work being performed. The Contractor shall provide the City all information related to all necessary Personal Protection Equipment (PPB) provided to their staff: any and all Safety Data Sheets (SDS) on cleaning materials and/or chemicals used or to be used in the performance of the scope of services. The Contractor must maintain safety of operations and provide any other reasonable safeguards including but not limited to; warnings against hazards as may be required for safety, any protection during performance of the work, and shall notify the City and users of any work site conditions that may exist or arise which may jeopardize their safety. Orientation The City requires that the contractor's custodial staff attend a mandatory orientation one week prior to the start of the contract, on that Monday. During this orientation, staff will receive badges for facility access, undergo background checks, and be familiarized with the city's facilities. This session will also ensure that all required cleaning supplies and equipment are available or arranged for delivery, allowing cleaning work to begin on the first day of the contract. The City would prefer it if staff have already completed a CJIS Background check previously, but it is not required. COST PROPOSAL Proposal of: VANGUARD CLE, ANING SYSTEMS To: The City of Schertz RrIP Title: City Custodial Services R]P4 P#: 2025-004 Having carefully examined all the specifications and requirements of this RFP and any attachments thereto; the undersigned proposes to furnish the services required pursuant to the above -referenced Request for Proposal upon the terms quoted below. Pricing foi- Regular Services The proposer should describe in detail (a) the total fees for the entire scope of the Services; and (b) the method by which the fees are calculated. The fees must be inclusive of all associated costs for delivery, labor, insurance, taxes, overhead, and profit. The City will not recognize or accept any charges or fees to perform the Services that are not specifically stated in this Cost Proposal In this Cost Prod osal Proposer should describe each significant phase in the process of providing the Services to Tile City, and the period within which Proposer proposes to be able to complete each such phase. Library (Seven (7) Cleanings Per Week) Rate per Cleaning $160.87 Weekly Rate $1,126.0 Monthly Rate $4,842.33 City Hall (Five (5) Cleanings Per Week) Rate per Cleaning 58,51. Weekly Rate $292,55 Monthly Rate $1,257,86 Administration (Five (5) Cleanings Per Week) Rate per Cleaning $48.75 Weekly Rate $243.75 Monthly Rate $1,048.13 Community Center (Five (5) Cleanings Per Week) Rate per Cleaning JILU. Weekly Rate IZLU. Monthly Rate $314.44 Council Chambers (Three (3) Cleanings Per Week) Rate per Cleaning 29.25, Weekly Rate 87.75 Monthly Rate $377.32 Police Department (Seven (7) Cleanings Per Week) Rate per Cleaning 12ZI2 Weekly Rate $680.33 Monthly Rate S2.925.56 Fire Department (Five (5) Cleanings Per Week) Rate per Cleaning 12LO Weekly Rate $195. Monthly Rate $838.50 EMS Department (Five (5) Cleanings Per Week) Rate per Cleaning 11212Q Weekly Rate $195. Monthly Rate $838.50 EMS Billing & Purchasing (Five (5) Cleanings Per Week) Rate per Cleaning 12215. Weekly Rate $146.25, Monthly Rate $628.88 Animal Services (Five (5) Cleanings Per Week) Rate per Cleaning 1210 Weekly Rate $195. Monthly Rate $838.50 Public Works (Five (5) Cleanings Per Week) Rate per Cleaning 1510. Weekly Rate 268 Monthly Rate . 1,153.37 Parks Dept (Three (3) Cleanings Per Week) Rate per Cleaning $34.10 Weekly Rate $ Oa 2.30 Monthly Rate $439.91 Engineering Dept (Three (3) Cleanings Per Week) Rate per Cleaning 12LLO Weekly Rate $102.30 Monthly Rate $439.91_ Fleet Department (Three (3) Cleanings Per Week) Rate per Cleaning 34.10 Weekly Rate $102.30 Monthly Rate $439,91. On -Call / Temp Porters- Four (4) hour minimum Rate per Hour Per Porter $35, • On -Call Emergency Biological Cleanup (As Needed) Rate per Cleaning 150 Pricing for Alternate Quarterly Service —Library Bookshelves Bookshelf Cleaning (Once per Quarter) Rate per Hour ILLL Rate per Month $419.23 Payment Terms City's standard payment terms.for services are "Net 30 days." Should the contractor desire an exception to those terms, Contractor shall define the requested terms to included, but not limited to, milestone pricing, etc, VANGCLE-01 NVAZQUEZ A`cOR�N — DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 2/4/2025 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements . PRODUCER License # 0757776 o TACT Salvatore Romano HUB International Insurance Services Inc, PHO IC,N°. Ext ; (877) 825-2681 FAx Co Box 4047 aAo cs• cal.cpu(o7hubinternational.com mac' "° :(951) 231-2572 Concord, CA 94524-4047 �_ 1N0UKCKA:9m VW1WSL MILIVIIAI III`uUraIIG VVrn an lulzu INSURED Brett Systems, Inc, DBA: Vanguard Cleaning Systems of INSURERS :James River Insurance Company 12203 Central Texas INSURER C:Federal Insurance Company 20281 & Its Unit Franchisees INSURER D : National Union Fire insurance Company of Pittsburgh, PA 19445 1638 Lockhlll Selma Rd — San Antonio, TX 78213 INSURER E : INSURER F : THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ;R TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS k X COMMERCIAL GENERALLIABILITY EACH OCCURRENCE 1,000,0 CLAIMS-MADE OCCUR X X RMlGL00056-241 SM12024 5/1/2025 DA GE,j% ENTED i]S 1,000,0i occ UR X PI) Ded: $2,000 MEDEXP An one rson 5,01 X Per Occurrence I °oocn lei nnv u i o Gov s 1.000.01 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY ❑ jECT rx� LOC OTHER: X X CA43600360-09 9363-96-89 GENERALAGGREGA E PRODUCTS - COMP/OP A B AUTOMOBILE X LIABILITY ANY AUTO AIUrO�SONLY AUTOS AUTOS ONLY X AUTOS ONLY 6/1/2024 5/1/2025 COMBINED SINGLE LIMIT -Me accldenll BODILY INJURY Per ersc BODILY BRORDILYINJURY Peraccld Pa�accR� n AMAGE C X UMBRELLALIAB EXCESS LIAR X OCCUR CLAIMS -MADE 6/1/2024 5/1/2025 EACH OCCURRENCE AGGREGATE DED RETENTIONS WORKERS COMPENSATION AND EMPLOYERS'LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ ��FI �Ej2/MF�M� EXCLUDED? �NIA IPER. OTI E.L. EACH ACCIDENT U t1rllrle 1 us-y33-34.41 ' 5/1/2024 5/1/2025 IEmplThft/ForgerylAlt 1 1,000,000 D Crime 03-933-34.41 5/1/2024 6/1/2026 Clients Prop 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If mare space Is reuired) *Please Note: Workers Compensation and Owned Auto is handled by the Individual Vanguard office, not HUB�nternational. Please contact your service representative for certificate requirements on these policies. Revised 02/04/2025 This certificate rescinds and supersedes any and all prior certificates Issued on behalf of the Named Insured. City of Schertz is Additional Insured with regard to the General Liability policy when required by a written contract, per the attached endorsement form CG201012/19 & CG2037 04113. Waiver of Subrogation with regard to the General Liability policy applies when required by a written contract, per the attached 1 SEE ATTACHED ACORD 101 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Schertz THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Attn: Purchasing ACCORDANCE WITH THE POLICY PROVISIONS. , 1400 Schertz Parkway - Schertz, TX 78154 AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD A�RD® CERTIFICATE O DATE(MM/DD/YYYY) F LIABILITY INSURANCE 08106/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In Ileu of such endorsement's'. PRODUCER [CA0E CT — Progressive Advantage Agency prc resslve Business Insurance Teem 300 N Commons Blvd, Mayfield Village, OH 44143 E C.A. a o00 onn ocoo I :.M .. . INSURER(S) AFFORDING COVERAGE I NAIC # I INSURED ' ; AmTi A&M Cleaning Solutions LLC :Garden rINSURER 1 18819 FM 2252 Suite 9 Ridge, TX 78266 : INSURERF: COVERAGES _ CERTIFICATE NUMBER: 245170305929260541DO80624Tl8l6l1 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR ADD L SUB — LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER POLICY EFF POLICY EXP (MM/DD/YYYY) (MM/DD(YYYY) LIMITS EACH OCCURRENCE COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ❑ OCCUR G p RE IS !Ee occurrence] S GEN'L AGGREGATE LIMIT APPLES PER: PRO - POLICY JEC7 LOC OTHER: ' enr nn one arson PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG AUTOMOBILE LIABILITY —, ANY AUTO OW ED SCHEDULED HAU��INOS ONLY AUTNNOS�y p ME%ONLY A�TOSONNELY COMBINED SINGLE LIMIT Ea accident BODILY INJURY Per arson BODILY INJURY Per accident' 0 TY AMAGE UMBRELLA OCCUR EACH EXCESS LIABIAB HCCLAIMS-MADE AGGREGATE OCCURRENCE WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN 1A Nir",X H- Above State Minimum ANYICERIM MB R/PARTNDED? CUTIVE � NIA N KWC1364631 07/21/2024 07/21/2025 E.L. EACH ACCIDENT $1 000 000 A OFFICER/MEMBEREXCLUDED7 (Mandatory In NH) If yes, describe under E.L. DISEASE - EA EMPLOYE 1.000.000 DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,000,OD0 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached llf more space Is required) Excluded Partles,Alonzo Whittington, Madsol Whittington CERTIFICATE HOLDER I CANCELLATION —F_ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) - i ©1988.2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD