25-R-045 Way Mechanical Air Conditioning Unit ReplacementRESOLUTION 25-R-045
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS AUTHORIZING EXPENDITURES WITH WAY
MECHANICAL FOR AIR CONDITIONING/HEATING UNIT
REPLACEMENT AT THE RECREATION CENTER AND OTHER
MATTERS IN CONNECTION THEREWITH.
WHEREAS, the City of Schertz (the "City') requires the replacement of two rooftop air
conditioning/heating units at the Recreation Center; and
WHEREAS, City staff is needing a contractor to replace two rooftop air
conditioning/heating units at the Recreation Center; and
WHEREAS, the Facilities Maintenance Department contacted our on -call HVAC
contractor that was approved by City Council with resolution 24-R-147 for a quote for
replacement; and
WHEREAS, City staff IS recommending the City accept Way Mechanical's quote of
fifty seven thousand five hundred seventy four dollars and eighty three cents ($57,574.83) to
replace both rooftop air conditioning/heating units; and
WHEREAS, the City of Schertz will fund the work done by Way Mechanical through
the approved 2024-2025 annual budget.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SCHERTZ, TEXAS THAT:
Section 1. The City Council hereby authorizes the City Manager to execute the contract
as per the attached Exhibit "A" with Way Mechanical in an amount not to exceed
$57,574.83 to replace the two rooftop air conditioning/heating units at the Recreation
Center.
Section 2. The recitals contained in the preamble hereof are hereby found to be true, and
such recitals are hereby made a part of this Resolution for all purposes and are adopted as
a part of the judgment and findings of the City Council.
Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any
provision of this Resolution are hereby repealed to the extent of such conflict, and the
provisions of this Resolution shall be and remain controlling as to the matters resolved
herein.
Section 4. This Resolution shall be construed and enforced in accordance with the laws
of the State of Texas and the United States of America.
Section 5. If any provision of this Resolution or the application thereof to any person or
circumstance shall be held to be invalid, the remainder of this Resolution and the
application of such provision to other persons and circumstances shall nevertheless be
valid, and the City Council hereby declares that this Resolution would have been enacted
without such invalid provision.
Section 6. It is officially found, determined, and declared that the meeting at which this
Resolution is adopted was open to the public and public notice of the time, place, and
subject matter. of the public business to be considered at such meeting, including this
Resolution, was given, all as required by Chapter 551, Texas Government Code, as
amended.
Section 7. This Resolution shall be in force and effect from and after its final passage,
and it is so resolved.
PASSED AND ADOPTED, this Llkay of It ii., 2025.
ATTEST:
Shei a Edmond on, City Secretary
EXHIBIT A
WAY Mechanical Proposal
WAY
Company Name: City Of Schertz "y
Company Address: 621 Westchester Drive Schertz
Pipe Drive ID: P#58754
Description of Work: Unit Replacements
EXECUTIVE SUMMARY
Way Mechanical is pleased to submit the following Proposal for the above referenced project. We hope you
find the attached Clarifications and Exclusions clear and complete in showing the scope of work intended.
This proposal includes labor, material, equipment, and supervision required to provide a professional product.
$ 57,574.83 (tax excluded)
Equipment - Make/Model Quantity - Estimated Lead Time
Trane Units 6 week lead time
Scope of Work:
Lockout Tagout Units
Detach Electricals
Crane 3ton Unit from Rooftop
Crane Crane New Unit To Rooftop
Connect Electricals
Check Sequence of operations
Crane 20ton from Rooftop
Crane 20ton To Rooftop
Connect Electricals
Check Sequence of operations
Clean up Site
Check out with customer
3/20/2025
8610 Wallisville Rd 1077 Central Pkwy. S. 8000 Brow delgh Dr 8848 Red Oak Blvd 5211 Linbar Dr 2701 Gattis School Rd 7201ndustrial Blvd
Houston, TX 77029 Suite 100 Raleigh, NC 27617 Suite D Suite 500 Suite 101A Suite 200
713-672-7545 San Antonio, TX 78232 919-787-4862 Charlotte, NC 28217 Nashville, TN 37211 Round Rock, TX 78664 Grapevine, TX 76051
210-920-9400 990-289-4390 629-257-8690 512-384-1700 214-272-5740
H.V.A_(: License #TA(:LA82248C I field by Gorey Gill Regulated by The Texas Department of Licensing and Registration, P.O. Box 12157, Austin, TX 78765, (800) 803-9202, (SU) 463.6599
Plumbing License rbIPL-41404 Held by Gorey Gill Regulated by The State &urd of Plumbing Examiners, P.O. Box 4200. Austin, TX, 78765000) 845-6584 (512) 936.5200
�® 3/20/2025
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EXCLUSIONS
Our quote provides for all items necessary for a complete and operating system except for the following excluded
items:
*ELECTRICAL SERVICE FROM CIRCUIT BREAKER UP TO AND INCLUDING DISCONNECT SWITCH
*CUTTING, PAINTING, PATCHING OR ANY CARPENTRY WORK REQUIRED FOR INSTALLATION
*ALL WORK TO BE PERFORMED DURING NORMAL BUSINESS HOURS
*TEMPORARY AIR CONDITIONING OR HEATING EQUIPMENT
*CRANE OR LIFTING EQUIPMENT
EMERGENCY REPAIR SERVICE
Way Mechanical agrees to maintain twenty-four (24) hour back-up service availability, seven days a week,
schedulable on an on -call basis, for the handling of emergency service and repair work, insofar as that work
extends to the terms defined, and equipment included, in this contract. All services performed in addition to those
described in Section II, "SCOPE OF SERVICES — HVAC EQUIPMENT COVERAGE," will be billed at the
Company's current customer rates for labor plus material. Our normal business hours are from 7:00 A.M. to 3:30
P.M. Overtime work is defined as any services performed outside of normal business hours. Overtime work will be
billed at either 150% or 200% the normal hourly rate, dependent upon policy and respective to availability and any
other terms negotiated at the time of the Emergency Repair Service request.
WAY MECHANICAL SERVICE 24 HOUR PHONE NUMBER IS 877:WAY-MECH
CONDITIONS
City Of Schertz, agrees to the following conditions:
To provide access to equipment after normal working hours and that Way Mechanical may be free to start and
stop the equipment as necessary to perform services after previous arrangements have been made with
management. To operate the equipment in accordance with our recommendations, and to keep the equipment
rooms, and space around the equipment free of unnecessary storage, materials, etc.; and to move any fixtures,
displays or partitions which interfere with reasonable access to the equipment. To require all insurance
companies furnishing fire or casualty insurance or boiler and machinery insurance on the systems or properties
to waive any right of recovery for any loss by subrogation against the Company; that the Company shall not,
under any circumstances, be liable for any accident, injuries to persons, or damage to property, unless such a
loss or damage is caused by negligent acts, acts of omission or commission by our agents, employees, or sub-
contractors; the Company shall not be liable in any event for consequential damages, obsolescence, nor delays
occasioned by conditions beyond our control. It is understood that the Company will not carry fire, casualty, or
boiler and machinery insurance on the systems or properties.
8610 Wallisville Rd 1077 Central Pkwy. S. 8000 Brownleigh Dr 8848 Red Oak Blvd 5211 Linbar Dr 2701 Gattis School Rd 720Industrial Blvd
Houston, TX 77029 Suite 100 Raleigh, NC 27617 Suite D Suite 500 Suite IOTA Suite 200
713-672-7545 San Antonio, TX 78232 919-7874862 Charlotte, NC 28217 Nashville, TN 37211 Round Rock, TX 78664 Grapevine, TX 76051
210-920-9400 980-289-4390 629-257-8690 512-384-1700 214-272-5740
li.V.A.0 License 1rTACLA82248C Held by Gorey Gill Regulated by The Texas Department of licensing and Registration, P.O. Box 12157, Austin, TX 78765, (800) 903.9202. (512) 463.6599
Plumbing License uhtPL-41404 field by Corey Gill Regulated by The State Board of Plumbing Examiners, P.O. Box 4200, Austin, TX. 78765-(800) 845.6584 (512) 93&5200
3/20/2025
WAY,-
CONTRACTTERMS
This proposal will remain in effect for a period of thirty - (30) days. After 30 days, Way Mechanical. reserves the
right to amend this proposal prior to its acceptance.
THIS CONTRACT PROPOSAL IS EFFECTIVE AS OF: 03/20/2025
Contract # 0
Coop # 0
Pipedrive # P#58754
Way Mechanical _ Signature:
8610 Wallisville Rd Houston, TX 77029 By: Tony Lewis
Title:
City Of Schert-
621 Westchester Drive Schertz
Date:
Signature:
By: Antonio Wilson
Title:
8610 Wallisville Rd 1077 Central Pkwy. S. 8000 Brownleigh Dr 88,18 Red Oak Blvd 5211 Linbar Dr 2701 Gattis School Rd 7201ndustrial Blvd
Houston, TX 77029 Suite 100 Raleigh, NC 27617 Suite D Suite 5W Suite 101A Suite 200
713-672-7545 San Antonio, TX 78232 919-787-4862 Charlotte, NC 28217 Nashville, TN 37211 Round Rock, TX 78664 Grapevine, TX 76051
210.920-9400 980-289-4390 629-257-8690 512-384-1700 214-272-5740
H-V.A.(, License x-1 ACLA82248C held by Carey Gill Regulated by The Texas Department of licensing and Registration, P.O. Box 12157, Austin, TX 78765, (800) 803-9202, (512) 463-6599
Plumbing License #N1131-41404 Held by Corny Cill Regulated by The State Rnard of Plumbing Examiners, P.O. Box 4200, Austin, TX, 78765,(800) 845.6584 (512) 936-5700