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25-R-094 Amendment Interlocal Agreement for Dispatch Services-CiboloRESOLUTION 25-R-094 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS AUTHORIZING AN AMENDMENT OF AN INTERLOCAL AGREEMENT FOR DISPATCH SERVICES WITH THE CITY OF CIBOLO, TEXAS WHEREAS, by Resolution Number 10- R-49, the City Council (the "City Council") of the City of Schertz (the "City") approved an Interlocal Agreement with the City of Cibolo, Texas ("Cibolo"), for public safety and law enforcement dispatch services; and WHEREAS, the City of Schertz and the City of Cibolo previously executed the Fourth Amendment to the Interlocal Agreement for dispatch services on September 3, 2024; and WHEREAS, the City of Schertz and City of Cibolo desire to adjust the billing fees each renewal term as outlined in the Fifth Amendment to the Interlocal Agreement for dispatch services; and WHEREAS, the City Council authorizes the City Manager to implement the fee changes for dispatch services at each subsequent renewal term, as outlined in the Fifth Amendment to the Interlocal Agreement for dispatch services. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCHERTZ, TEXAS THAT: Section 1. The City Council hereby authorizes the City Manager to execute the Fifth Amendment to the Interlocal Agreement for dispatch services as attached hereto as Exhibit A. Section 2. The recitals contained in the preamble hereof are hereby found to be true, and such recitals are hereby made a part of this Resolution for all purposes and are adopted as a part of the judgment and findings of the City Council. Section 3. All resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Resolution are hereby repealed to the extent of such conflict, and the provisions of this Resolution shall be and remain controlling as to the matters resolved herein. Section 4. This Resolution shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. Section 5. If any provision of this Resolution or the application thereof to any person or circumstance shall be held to be invalid, the remainder of this Resolution and the application of such provision to other persons and circumstances shall nevertheless be valid, and the City Council hereby declares that this Resolution would have been enacted without such invalid provision. Section 6. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Chapter 551, Texas Government Code, as amended. Section 7. This Resolution shall be in force and effect from and after its final passage, and it is so resolved. PASSED AND APPROVED on the day of , 2025. CITY OF C _ ,TEXAS Ral 0, uti ez, Mayor AT T: J .0 Sheila Edmon son, City Secretary Exhibit A Fifth Amendment to the Interlocal Agreement for Dispatch Services FIFTH AMENDMENT TO INTER -LOCAL AGREEMENT FOR DISPATCH SERVICES 1. Article 1 F of the Fourth Amendment is deleted in its entirety and replaced with the following: ARTICLE 1— PUBLIC SAFETY DISPATCH SERVICES F. Payment for Dispatch Services: In consideration of the City of Schertz providing the dispatch services enumerated above, the City of Cibolo shall pay the City of Schertz a sum payable in four (4) equal quarterly installments on the first day of each fiscal quarter beginning October 1, as outlined in the Dispatch Fee Worksheet, attached hereto as Exhibit A. Dispatch Service Fees are determined by staffing requirements to maintain staffing level capable of working multiple critical incidents at a time with dedicated dispatcher(s) per incident. Fees will be inclusive of the total weighted salaries and benefits as of January 1 of the Fiscal Year and a factor based on a factor based on CFS volume ratio between Schertz PD/FD/EMS and Cibolo PD/FD as calculated per the prior calendar year. If a vacancy occurs for more than 60 continuous days of any quarter, the quarterly installment will be adjusted for that specific billing period for the respective dispatch position weighted as outlined in the Dispatch Fee Worksheet. The credit will be adjusted to the subsequent quarterly payment. The parties agree to meet directly and or through the Advisory Board by May 31 st of each calendar year, or such other date as is mutually agreeable, to evaluate the sufficiency of payments for future Dispatch Services and to discuss in good faith any proposed changes whether increases or decreases in user fees based on operational cost analysis to include evaluation of costs distribution, changes in workloads, equipment replacement, economies of scale and labor costs as well as any costs for connectivity to other agencies to provide services under this agreement. Any costs for additional services will be provided in writing using the Dispatch Fee Worksheet and will be included on the quarterly invoices and payments made as outlined above. In any event, if workload volume directly related to Cibolo increased to a point that additional staffing or any other changes in compensation becomes necessary, Schertz may within its sole discretion, but after consultation with Cibolo, increase quarterly fees, and if announced by July 31 st for the following calendar year. Notwithstanding, the parties further agree that the foregoing quarterly payments shall increase, as necessary, to cover any additional expenses, including wage increases, health insurance increases, and other personnel- related costs, associated with Schertz's cost of employing the additional dispatch personnel necessary to provide Dispatch Services to Cibolo. Schertz shall notify Cibolo, in writing: of any such additional expenses at least ninety (90) days prior to the effective date of any increase in payment to Schertz for dispatch services. The City Manager is authorized to implement any fee adjustment specified in the Dispatch Fee Worksheet for each subsequent Fiscal Year. Any other changes to the Interlocal Agreement, except for those concerning fee calculations or adjustments, will continue to require approval by the City Council. 2. Except as specifically modified by this Amendment, all other terms, conditions, and provisions of the Second Amendment to the Interlocal Contract shall remain in full force and effect. Where a portion of the Agreement is not supplemented, modified, amended, and/or deleted by this Amendment, such unaltered portions of the Agreement shall remain in effect. City of Cibolo Signature Printed Name Title Date City of Schertz Signature Printed Name Title Date Exhibit A Dispatch Fee Worksheet Dispatch Fee Worksheet Fiscal Year FY25-26 Personnel 4 of Communications Officers 12 4 of Communication Supervisors 4 Individual Weighted Salary S 74,416.00 Individual Weighted Salary S 97,719.00 # of Communication Manager.. 1 Individual Weighted Salary S 116.838.00 TOTAL Weighted Salary & Benefits S 1,400,706.00 Call For Senice Volume patio Factor Cibolo's portion of the billing is calculated at a .37 _ factor based on CFS volume ratio between Schertz PD/ D:-EMS and Cibolo PD/FD as calculated for the calendar year _.. 2024 Vacancies If a vacancy occurs for more than 60 continuous days of any quarter, the quarterly installment will be adjusted for that specific billing period for the respective dispatch position weighted as outlined above. This credit will be adjusted to the subsequent quarterly payment. This Worksheet is -ill be executed each fiscal year in accordance it-ith the approved Interlaral Agreement for Dispatch Services between the City of Cibolo and Ctry ofSchertz, and any subsequent amendments. City of ibolo Signature y� Printed `ame Q i� � Title &Ola x) Datc , City of Sch i Signature Steve Williams Printed Name City Manager Title Date 2025 ILA WORKSHEET DISPATCH SERVICES DISPATCH SALARIES (Weighted salary and benefits/Average salary of current employees) • Communications Officer • Communications Supervisor • Communications Manager $74,416/yr x 12 = $892,992.00 $97,719/yr x 4 = $390,976.00 $116,838/yr x 1 = $116,838.00 TOTAL $1,400,706.00 (PREVIOUS YEAR $1,408,652.00) • Quarterly vacancy calculator >60days Credit o Communication Officer $6,883.48 ($74,416 { 4 x .37] o Communication Supervisor $9,039:W ($97,719 + 4 x .37j o Communication Manager $10,807.52 ($11.6,838 + A x .37) CFS DATA Dispatch Stats FY CT OET FY bCT OCi OCT i FY OCT FY OCT FY OCT p .17-18 J&19 I 19-20 1 - 1 21-22 1 22-23 23-24 24-25* CALLS FOR SERVICE CREATED Schertz PI) CFS 1 45,250 j 41,069 46;063 1 36,100 1 32,170 1 30,667 1 32,622 1 24,387 Cibolo PD CFS 26,274 21,631 22,011 120,233 121,722 23,551 27,409 14,702 E Schertz EMS CFS 10,189 10,871 110,761 12,307 13,640 i 14,530 115,055 ` 9,087 F Schertz Fire CFS 2,812 3,451 3,658 4,283 4,323 I 4,839 r 4,786 2,793 Cibolo Fire CFS 1,5W 1,668 1,804 , 2,302 2,568 2,893 3,042 2,056 Total -� 86,033 78,690 84,297 7S,-il'5 74,423 + 76,480 82.914 50,232 *YTD for FY through April 2025 • CFS data is assigned a SZ or CB prefix when generated and that is how CFS is captured and reported for the respective entity - no EMS CFS are attributed to Cibolo even when CBFD or CBPD requests EMS, but the CFS the respective Cibolo unit Is on is captured • SZFD and CBFD utilizes proximity dispatching but for data collection for FD CFS it was collated by address associated with the respective city DISPATCH CFS WORKLOAD CALCULATION (FY 23-24 data) • 82,914 total CFS • 52,463 Schertz EMS/PD/FD CFS (63.27% rounded to 63%) • 30,451 Cibolo PD/FD CFS (36.73% rounded to 37%) Dispatch CFS Workload Calculation Trend (rounded for 100% total) I FY17-18 FY18-19 FY19-20 FY20-21wFY21- 22 FY23-24 Schertz EMS/PD/FD 68% 70% 72% 70% 67% 1 63% Cibolo PD/FD 32% 30% 1 28% 30% I 33% I 37% DISPATCH FEE CALCUATION • $1,400,706.00 X.37 = $518,261.22 4 = $129,565.31 quarterly payments (T4.7%/ $6,308.26) o Previous Yr $123,257.05 • $518,261.22 _ 30,451= $17.02/per CFS (,j 8.69% / $1.02) o Previous Yr $18.64 POPULATION GROWTH (world pop ulationreview.com projections for US Census Estimates released May, 2025) Schertz YEAR Current.- May 2025 _ 2024 Cibolo �_ 38,736 37,555 43,970 _ 43,604 43.2K 2023 36.4K 43K 2022 I 34.8K 42.7K 2021 1 33.5K 42AK 2020 32.8K 42K' 2019 31.31K 41K 40.1K 39.11K _I 4.44% (1,870) _ 2018 2017 — 2016� Growth Since 2020 30.2K _ 29K _ 27.6K ! 18.00% (5,936)